Porterville City Council
October 1, 2024

City Council Agenda October 1, 2024

CITY COUNCIL AGENDA
CITY HALL, 291 N. MAIN STREET

PORTERVILLE, CALIFORNIA
OCTOBER 1, 2024, 5:30 PM
The City of Porterville is allowing for electronic viewing of City Council Meetings. Porterville City Council Meetings will be live streamed on YouTube at https://www.youtube.com/@cityofporterville4149
Alternatively, this meeting will also be available via Zoom as a courtesy using the following information
City of Porterville – City Council Meeting of October 1, 2024 Please use the following link below to join the webinar:
https://us06web.zoom.us/j/86117212160?pwd=JDPcpiaMBr4FFCrok1PPBNIjN2GMir.1 Or via Telephone: 1-669-900-6833 Webinar ID: 861 1721 2160 Passcode: 122428 Call to Order
Roll Call

ORAL COMMUNICATIONS
This is the opportunity to address the City Council on any matter scheduled for Closed Session. Unless additional time is authorized by the Council, all commentary shall be limited to three minutes.

CITY COUNCIL CLOSED SESSION:

A. Closed Session Pursuant to:

1 - Government Code Section 54956.9(d) (3) – Conference with Legal Counsel – Anticipated Litigation – Significant Exposure to Litigation: Two cases in which facts are not yet known to potential plaintiff.
2 - Government Code Section 54956.9(d)(4) – Conference with Legal Counsel – Anticipated Litigation – Initiation of Litigation: Two cases. 6:30 P.M. RECONVENE OPEN SESSION AND REPORT ON REPORTABLE ACTION

TAKEN IN CLOSED SESSION
Pledge of Allegiance Led by Council Member Meister
Invocation
City Council Agenda October 1, 2024

PRESENTATIONS
Employee of the Month - Chris Smith
Employee Service Awards

ORAL COMMUNICATIONS
This is the opportunity to address the Council on any matter of interest, whether on the agenda or not. Please address all items not scheduled for public hearing at this time. Unless additional time is authorized by the Council, all commentary shall be limited to three minutes.

CONSENT CALENDAR
All Consent Calendar Items are considered routine and will be enacted in one motion.

There will be no separate discussion of these matters unless a request is made, in which event the item will be removed from the Consent Calendar. All items removed from the Consent Calendar for further discussion will be heard at the end of Scheduled Matters.

1. Approval of Draft Minutes of September 17, 2024
Re: Considering approval of the City Council draft Minutes of September 17, 2024.

2. Request for Replacement of the Fire Department SCBA Mask Fit Test Machine.

Re: Council to consider the purchase of a replacement SCBA mask fit test machine for the Fire Department at a total cost of $18,452.59, which includes a 10% contingency.

3. Authorization to Distribute Request for Qualifications - Council Chamber Counter Modifications Project
Re: Council to authorize staff to distribute a Request for Qualifications for the Council Chamber Counter Modifications Project located at City Hall, 291 N. Main Street.

4. Award of Professional Services Agreement to Fehr & Peers for the Preparation of the 2025-2030 Short-Range Transit Plan to Fehr & Peers Re: Consideration to award the professional services agreement to Fehr & Peers, in the amount not to exceed $174,550, for development and preparation of the 2025- 2030 Short Range Transit Plan.

5. Determination of General Plan Consistency for 633 North Westwood Street - Burton School District Acquisition
Re: Consideration to adopt the draft Resolution, detailing the results of its investigations pursuant to California Government Code Section 65402(c).

6. Approval of Measure R Program Supplement to Cooperative Agreement - Butterfield Stage Corridor Project
Re: Consideration to approve a draft Resolution supporting the Program Supplement to the Cooperative Agreement for the Butterfield Stage Corridor Project located approximately 3.9 miles in length along the former Southern Pacific Railway line from College Avenue to West North Grand Avenue.

7. Authorization to Accept American Rescue Plan Act (ARPA) Coronavirus State and Local Fiscal Recovery Funds from the County of Tulare Re: Consideration to approve the agreement between the City of Porterville and the County of Tulare, accepting the American Rescue Plan Act funds in the amount of City Council Agenda October 1, 2024

$1,000,000, to support homeless services.

8. Authorization of Out-of-State Travel for Fire Personnel Re: Council to authorize out-of-state travel and per diem expenses for three Fire Department personnel to Boise Mobile Equipment (BME) Manufacturing Facility located in Idaho, for the final acceptance inspection for the Type 6 fire apparatus purchased through BME.

9. Council Consideration of Reorganization within the Transportation Department Re: Council consideration of reorganization within the Transportation Department, including reclassifying existing Field Service Workers to Field Service Workers - Airport and establishing new classifications to support departmental operations.

10. Council Consideration of Reorganization within the Streets Division of the Public Works Department
Re: Considering adjustments within the Streets Division to establish a Streets Supervisor position and to adjust pay for internal parity of the Street Superintendent position.

11. Approval of Community Civic Event - Tulare County Health & Human Services Agency (HHSA) Behavioral Health - Mental Health Awareness Movie Night in the Park - October 11, 2024
Re: Consideration to approve the Community Civic Event application submitted by the Tulare County HHSA Behavioral Health to hold the "Mental Health Awareness Movie Night in the Park", on Friday, October 11, 2024, from 3:30 PM to 9:00 PM at Veterans Park.

12. Approval of Community Civic Event - Trunk or Treat Spooktacular - October 31, 2024
Re: Consideration to approve the Community Civic Event application submitted by Porterville Police Department to hold the "Trunk or Treat Spooktacular Event" on Thursday, October 31, 2024, from 6:00 PM to 9:00 PM.

13. Approval of Community Civic Event – Porterville First Baptist Church – Mother’s United Against Gang Violence “United by Kindness” - November 2, 2024 Re: Consideration to approve the Community Civic Event application submitted by Porterville First Baptist Church to hold the Mother’s United Against Gang Violence “United by Kindness” event on Saturday, November 2, 2024, from 11:00 AM to 4:00 PM at Centennial Park.

14. Approval of Community Civic Event - Veterans Homecoming Committee - Veterans Day Parade - November 11, 2024
Re: Consideration to approve the Community Civic Event application submitted by the Veterans Homecoming Committee for the annual Veterans Day Parade on Monday, November 11, 2024, from 10:00 AM to 12:00 PM.

15. Approval of Community Civic Event - Tule River Tribe Powwow Committee - Tule River Veterans Powwow Overnight Camping - November 7 - 11, 2024 Re: Consideration to approve the Community Civic Event application submitted by the Tule River Tribe Powwow Committee to use the Porterville Sports Complex for overnight camping during the Tule River Powwow on November 7, 2024 through City Council Agenda October 1, 2024

November 11, 2024.

16. Status and Review of Declaration of Local Flood Emergency Re: Review of the Declaration of Local Emergency made on March 13, 2023, concerning the significant weather event and impacts relative to flood event.

A Council Meeting Recess Will Occur at 8:30 p.m., or as Close to That Time as Possible

PUBLIC HEARINGS

17. Consideration of General Plan Amendment, Rezone, Master Plan, and Environmental Impact Report Pertaining to the South of Tule River District Master Plan
Re: A public hearing to receive comments concerning the South of Tule River District Master Plan Project located directly southwest of the city limits, bound to the north by the Tule River, south by State Route 190, east by State Route 65, and west by Westwood Street, to include the consideration of draft resolutions adopting the findings required by CEQA, certifying the Environmental Impact Report, adopting the Mitigation Monitoring and Reporting Program, adopting the Statement of Overriding Considerations, adopting the General Plan Amendment 2024-002; introducing an Ordinance to amend the Zoning Map to rezone the SoTu Master Plan Area, and adopting the draft resolution to approve Master Plan 2024-001.

18. Consideration of Amended Conditions of Approval for Villas at Sierra Meadows 4 & 5 Development Project
Re: Considering a draft resolution approving revised conditions of approval for the Villas at Sierra Meadows 4 and 5 Tentative Map, for the project generally located south of Gibbons Avenue, north of Hemlock Avenue and immediately west of the southern prolongation of South Jaye Street.

19. Consideration of Amendments to Series 200 and Series 300 of the Porterville Development Ordinance
Re: Consideration of a draft Ordinance amending Series 200 and 300 of the Porterville Development Ordinance to ease barriers to the establishment of Personal Storage Facilities and Medical Facilities within the Employment District, specifically in the IG (General Industrial) and IP (Industrial Park) Zone Districts.

SCHEDULED MATTERS

20. Consideration of Appointments to the Library & Literacy Commission Re: Consideration of appointments to the Library and Literacy Commission.

21. Designation of Voting Delegates and Alternates for League of California Cities 2024 Annual Conference
Re: Considering the designation of a voting member and alternates for the League of California Cities Annual Business Meeting to take place at the Annual Conference in Long Beach on October 16-18, 2024.

City Council Agenda October 1, 2024

AB 1234 REPORTS
This is the time for all AB 1234 reports required pursuant to Government Code § 53232.3.

1. Eastern Tule Groundwater Sustainability Agency (ETGSA) - September 16, 2024 (Report Carried Over)

2. Tulare County Task Force on Homelessness - September 18, 2024

3. Mighty 190 Committee - September 25, 2024

4. Tulare County Economic Development Corporation (TCEDC) - September 25, 2024

ORAL COMMUNICATIONS

OTHER MATTERS

CLOSED SESSION
Any Closed Session Items not completed prior to 6:30 p.m. will be considered at this time.

ADJOURNMENT - to the meeting of October 15, 2024, at 5:30 p.m.

In compliance with the Americans with Disabilities Act and the California Ralph M. Brown Act, if you need special assistance to participate in this meeting, or to be able to access this agenda and documents in the agenda packet, please contact the Office of City Clerk at (559) 782- 7464. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting and/or provision of an appropriate alternative format of the agenda and documents in the agenda packet.

Materials related to an item on this Agenda submitted to the City Council after distribution of the Agenda packet are available for public inspection during normal business hours at the Office of City Clerk, 291 North Main Street, Porterville, CA 93257, and on the City’s website at www.ci.porterville.ca.us.

Item No. 1.

CITY COUNCIL AGENDA – OCTOBER 1, 2024
SUBJECT: Approval of Draft Minutes of September 17, 2024 SOURCE: Administrative Services
COMMENT: Presented for Council's approval are the draft Minutes of September 17, 2024.

RECOMMENDATION: That the Council approve the draft Minutes of September 17, 2024.

ATTACHMENTS: 1. Draft Minutes of 09-17-2024
Appropriated/Funded:

Review By:

Department Director:

Yuliana Andrade, Administrative Services Director
Final Approver: Yuliana Andrade, Administrative Services Director

CITY COUNCIL MINUTES
CITY HALL, 291 N. MAIN STREET

PORTERVILLE, CALIFORNIA
SEPTEMBER 17, 2024, 5:30 PM
Call to Order at 5:30 p.m.

Roll Call: Council Member Greg Meister, Council Member Raymond Beltran, Council Member Donald Weyhrauch, Vice Mayor Kellie Carrillo, Mayor Martha A. Flores

ORAL COMMUNICATIONS
None.

CITY COUNCIL CLOSED SESSION:

A. Closed Session Pursuant to:
1 - Government Code Section 54956.95 – Liability Claim: Claimant: Javier Hamilton. Agency Claimed Against: City of Porterville.
2 - Government Code Section 54956.95 – Liability Claim: Claimant: Karina Villareal. Agency Claimed Against: City of Porterville. 3 - Government Code Section 54956.95 – Liability Claim: Claimant: Curtis Tillery. Agency Claimed Against: City of Porterville.
4 - Government Code Section 54956.9(d)(1) – Conference with Legal Counsel – Existing Litigation: Pastor Isabel Vela v. Porterville Police Department, Tulare County Superior Court Case No. PCU311765.
5 - Government Code Section 54956.9(d) (3) – Conference with Legal Counsel – Anticipated Litigation – Significant exposure to litigation: Four (4) cases in which facts are not yet known to potential plaintiffs.
6 - Government Code Section 54956.9(d)(4) – Conference with Legal Counsel – Anticipated Litigation – Initiation of Litigation: Three (3) cases. 6:33 P.M. RECONVENE OPEN SESSION AND REPORT ON REPORTABLE ACTION

TAKEN IN CLOSED SESSION
City Attorney Lew reported action pertaining to A-1, and A-2 as follows:

A-1. On a MOTION made by Council Member Beltran, and SECONDED by Mayor Flores the City Council unanimously rejected the claim filed by Javier Hamilton.

Documentation: M.O. 01-091724
Disposition: Claim rejected.

A-2. On a MOTION made by Council Member Weyhrauch, and SECONDED by Vice Mayor Carrillo the City Council unanimously rejected the claim filed by Karina Villareal.

Documentation: M.O. 02-091724
Disposition: Claim rejected.

The Pledge of Allegiance was led by Council Member Weyhrauch.

Invocation – a moment of silence was observed.

PRESENTATIONS
2025 CDBG Con Plan and AI

ORAL COMMUNICATIONS
• Felipe Martinez, Porterville, presented the council with photos of a banner that the Porterville Exchange Club would like to donate to the City for the Veterans Parade. • Cathy Capone, Porterville, highlighted the Tule River Parkway gardens, emphasizing the opportunity for individuals to adopt plants.
• Yolanda Aguillon, Porterville, is concerned about the programs and services provided for the homeless and spoke of her concerns about activities at the Armory. • Josh Flowers, Strathmore, asserts that the city is not facing a water crisis, but rather a water management crisis; and briefly commented on the application process for the City Manager position.
• Rafaela Woods, Porterville, expressed her support that the current city council should have the authority to determine the future City Manager. • Alexis Espinoza, Porterville, spoke in support of Item No. 9, 17, and 20. • Carly Ladrigna, Porterville Chamber of Commerce, provided the Council with updates from the Porterville Chamber of Commerce.

REPORTS
I. City Commission and Committee Meetings

1. Parks & Leisure Services Commission - September 5, 2024 Commissioner Cathy Capone presented a update encompassing current and upcoming events, including the Porterville Corporate Games, Youth Adult Sports, Movie in the Park, and Pioneer Days.

2. Library & Literacy Commission - September 10, 2024

3. Arts Commission - September 10, 2024

4. Animal Control Commission

5. Youth Commission - September 11, 2024

6. Transactions and Use Tax Oversight Committee (TUTOC) - August 27, 2024

II. Staff Informational Reports

1. WATER CONSERVATION PHASE III STATUS UPDATE - AUGUST 2024

CONSENT CALENDAR
There were no items pulled from the Consent Calendar for discussion.

COUNCIL ACTION: MOVED by Vice Mayor Kellie Carrillo, SECONDED by Council Member Raymond Beltran that the City Council approve Items Nos. 1-17. The motion carried unanimously.

1. APPROVAL OF DRAFT MINUTES OF SEPTEMBER 3, 2024
Recommendation: That the Council approve the draft Minutes of September 3, 2024.

Documentation: M.O. 03-091724
Disposition: Approved.

2. AUTHORIZATION TO PURCHASE ROUTEWARE WASTE

COLLECTION EQUIPMENT IN-CAB TECHNOLOGY AND BILLING

SYSTEMS
Recommendation: That the City Council:

1. Approve the purchase of in-cab technology and billing system for the Refuse Division at an initial cost of $192,514.32, including a 10% contingency, and a monthly subscription fee of $15,090.00;

2. Authorize the City Manager to enter into a contract for a threeyear term with an automatic renewal clause for successive oneyear terms, with the option for the City to opt out by providing written notice 30 days prior to renewal;

3. Approve the procurement of the in-cab technology system through a cooperative purchasing program, as authorized by California Government Code § 6502 and City of Porterville Resolution No. 35-93; and

4. Authorize the Finance Director to make any necessary budget amendments or transfers to effectuate this purchase.

Documentation: M.O. 04-091724
Disposition: Approved.

3. AUTHORIZATION TO PURCHASE SIDELOADER ELEVATOR
Recommendation: That the City Council:

1. Authorize the purchase of the sideloader elevator and components from One Source Parts at a cost not to exceed

$10,394.56 (inclusive of all parts, taxes, freight, and a 10% contingency); and

2. Authorize payment upon receipt of parts.

Documentation: M.O. 05-091724
Disposition: Approved.

4. RENEWAL OF PUBLIC SAFETY DELL SERVER WARRANTIES
Recommendation: That the City Council authorize the purchase of two Dell ProSupport 4-Hour 7x24 Onsite Service warranties for $6,634.12, plus applicable sales tax.

Documentation: M.O. 06-091724
Disposition: Approved.

5. AUTHORIZATION TO DISTRIBUTE REQUEST FOR PROPOSALS -

PURCHASE OF TRUCK FOR ENCAMPMENT ABATEMENT

ACTIVITIES
Recommendation: That the City Council authorize staff to distribute Request for Proposals for the purchase of a truck for the encampment abatement activities associated with enforcement of Ordinance 1905 to regulate unsafe camping.

Documentation: M.O. 07-091724
Disposition: Approved.

6. AUTHORIZATION TO DISTRIBUTE A REQUEST FOR PROPOSALS
(RFP) FOR ARCHITECTURAL AND ENGINEERING DESIGN AND

SUPPORT SERVICES FOR A ZERO-EMISSION MAINTENANCE

FACILITY
Recommendation: That the City Council:

1. Approve the draft Request for Proposals;

2. Authorize the distribution of a Request for Proposals (RFP) to provide Architectural and Engineering Design and Support Services for a Zero-Emission Maintenance Facility, including the preparation of all required environmental documents such as CEQA and NEPA; and

3. Authorize staff to negotiate with the most responsive and responsible Proposer who has demonstrated the ability to perform the project in an acceptable manner and is most advantageous to the City.

Documentation: M.O. 08-091724

Disposition: Approved.

7. AUTHORIZATION TO ADVERTISE FOR BIDS - FOUNDATION AND

DRAINAGE SYSTEM PROJECT FOR FUTURE DRAEGER PROP

INSTALLATION
Recommendation: That the City Council:

1. Approve staff's recommended Plans and Project Manual;

2. Authorize staff to advertise for bids on the project; and

3. Authorize the City Engineer to negotiate materials testing services with one of the on-call firms as approved by Council MO#09-081523.

Documentation: M.O. 09-091724
Disposition: Approved.

8. AUTHORIZATION TO AWARD CONTRACT - EMERGENCY BOARDUP SERVICES Recommendation: That the City Council award emergency board-up services contracts on a rotating on-call basis to MTZ Building Solutions, Benevento's Cleaning & Restoration Service, Inc., and The Lopez Construction Family LLC.

Documentation: M.O. 10-091724
Disposition: Approved.

9. ACCEPTANCE OF PROJECT - ANIMAL SHELTER PROJECT
Recommendation: That the City Council:

1. Accept the project as complete; and

2. Authorize the filing of the Notice of Completion by the City Clerk.

Documentation: M.O. 11-091724
Disposition: Approved.

10. ACCEPTANCE OF PROJECT - HAYES FIELD LIGHTING PROJECT Recommendation: That City Council:

1. Accept the project as complete;

2. Authorize the filing of the Notice of Completion by the City Clerk; and

3. Authorize the remaining $64,747.23 in General Fund Capital Construction/Improvement Designated Funds be earmarked for

needed improvements to the storm drain connections in and around Hayes Field.

Documentation: M.O. 12-091724
Disposition: Approved.

11. APPROVAL OF AGREEMENT BETWEEN THE CITY OF PORTERVILLE

AND TULARE COUNTY HEALTH AND HUMAN SERVICES AGENCY
Recommendation: That the City Council authorize the Mayor, or designee, to sign the Agreement with Tulare County Health and Human Services
Agency.

Documentation: M.O. 13-091724
Disposition: Approved.

12. APPROVAL OF MEASURE R PROGRAM SUPPLEMENT TO

COOPERATIVE AGREEMENT - SANTA FE BYWAY
Recommendation: That the City Council:

1. Approve the attached draft Resolution in support of the Program Supplement to the Cooperative Agreement;

2. Authorize the Mayor and City Clerk to execute the Program Supplement, and

3. Authorize staff to forward the executed Program Supplement to TCAG for approval.

Documentation: Resolution No. 68-2024
Disposition: Approved.

13. APPROVAL OF AGREEMENT WITH ENTERPRISE RENT-A-CAR

COMPANY OF SACRAMENTO, LLC FOR RIDESHARE SERVICES
Recommendation: That the City Council approve an Agreement between Enterprise Rent-A-Car Company of Sacramento, LLC and the City of Porterville for ridesharing services.

Documentation: M.O. 14-091724
Disposition: Approved.

14. REQUEST FOR AUTHORIZATION TO EXTEND THE ZERO-FARE

PROGRAM FOR PUBLIC TRANSPORTATION SERVICES
Recommendation: That the City Council:

1. Approve the extension of the Zero-Fare Program for an additional 90 days, effective September 30, 2024, and ending December 31, 2024;

2. Authorize staff to make necessary adjustments and communicate the program extension details to the public; and

3. Direct staff to monitor the program's ongoing impact and provide an updated report to the City Council at the end of the extended period.

Documentation: M.O. 15-091724
Disposition: Approved.

15. APPROVAL OF COMMUNITY CIVIC EVENT - WORD OF VICTORY CHURCH - COMMUNITY OUTREACH - SEPTEMBER 28, 2024
Recommendation: That the City Council approve the Community Civic Event application from Word of Victory Church, to hold the Community Outreach event on September 28, 2024, subject to the requirements and restrictions contained in the Application and Agreement, Exhibit A and Exhibit B.

Documentation: M.O. 16-091724
Disposition: Approved.

16. CONFLICT OF INTEREST CODE AMENDMENT
Recommendation: That the City Council adopt the draft Resolution approving the amended City of Porterville Conflict of Interest Code for 2024.

Documentation: Resolution No. 69-2024
Disposition: Approved.

17. APPOINTMENT IN-LIEU OF ELECTION FOR DISTRICT 5 - CITY

COUNCIL MEMBER STAN GREEN
Recommendation: That the City Council appoint in-lieu of election Mr. Stan Green to the seat of the Office City Council Member representing District 5.

Documentation: Resolution No. 70-2024
Disposition: Approved.

18. STATUS AND REVIEW OF DECLARATION OF LOCAL FLOOD

EMERGENCY
Recommendation: That the City Council receive the report of status and review of the Declaration of Local Emergency and determine the need exists to continue said Declaration.

Documentation: M.O. 17-091724
Disposition: Approved.

PUBLIC HEARINGS

19. PUBLIC HEARING ON THE PUBLIC HEALTH & SAFETY ELEMENT

UPDATE AND ADOPTION OF THE ENVIRONMENTAL JUSTICE
ELEMENT FOR THE PORTERVILLE 2030 GENERAL PLAN
Recommendation: That the City Council:

1. Hold a public hearing to receive comments on the Public Health & Safety Element Update and adoption of the Environmental Justice Element for the Porterville 2030 General Plan; and

2. Adopt the Draft Resolution, amending the General Plan to reflect the Public Health and Safety Element Update and adopt the new Environmental Justice Element as part of the Porterville 2030 General Plan.

City Manager Hildreth introduced the item and Community Development Director Claudia Calderon presented the staff report.

Mayor Flores opened the Public Hearing at 7:32 p.m.
• Cathy Capone, Porterville, believes that the council should consider extending the time to receive public input.

Mayor Flores closed the Public Heating at 7:33 p.m. when no one else came forward to speak.

COUNCIL ACTION: MOVED by Mayor Martha A. Flores, SECONDED by Vice Mayor Kellie Carrillo that the City Council adopt the draft resolution amending the General Plan to reflect the Public Health and Safety Element update and adopt the new Environmental Justice Element as part of the Porterville 2030 General Plan. The motion carried unanimously.

Documentation: Resolution No. 71-2024
Disposition: Approved.

SCHEDULED MATTERS

20. APPROVAL OF COAR DESIGN GROUP'S RECOMMENDATION FOR

EMERGENCY OPERATIONS CENTER & PUBLIC SAFETY

HEADQUARTERS LOCATION
Recommendation: That the City Council:

1. Approve COAR Design Group's recommended location for the Emergency Operations Center & Public Safety Headquarters as Centennial Plaza; and

2. Direct staff to negotiate a design contract with COAR Design Group for step two of the design process for the approved location.

City Manager Hildreth introduced the item and Engineering and Project Management Director Javier Sanchez presented the staff report.

COUNCIL ACTION: MOVED by Council Member Raymond Beltran, SECONDED by Vice Mayor Kellie Carrillo that the City Council approved COAR Design Group's recommended location for the Emergency Operations Center & Public Safety Headquarters as Centennial Plaza; and directed staff to negotiate a design contract with COAR Design Group for step two of the design process for the approved location.

The motion carried unanimously.

Documentation: M.O. 18-091724
Disposition: Approved.

AB 1234 REPORTS

1. Local Initiatives Navigation Center (L.I.N.C.) - September 4, 2024 Council Member Beltran provided updates on several items of interest such as a welcoming introduction, the approval of the Minutes, a budget report, a report on the Navigation Center, and several upcoming events.

2. Eastern Tule Groundwater Sustainability Agency- September 5, 2024 Council Member Weyhrauch indicated his intention to defer this report to the subsequent meeting.

3. Tulare County Association of Governments (TCAG)- September 16, 2024 Mayor Flores reported that the meeting proceeded quickly, with minimal action items on the agenda.

ORAL COMMUNICATIONS
None.

OTHER MATTERS
• Council member Beltran spoke of an upcoming Police Department Promotion Ceremony, spoke of items on the Consent Calendar, and stated the activity surrounding the Armory will be looked into.
• Council Member Weyhrauch addressed the provision of mutual aid by firefighters, public concerns regarding speeding near several schools, expressed gratitude to the consultants for providing valuable information to the city, and commended the Parks and Leisure Commission for their reports.

• Council Member Meister expressed gratitude to Felipe Martinez for presenting the Banner rendition for the Veterans Parade. Additionally, Council Member Meister addressed public feedback on the City Manager selection process, discussed Porterville Police Department Facebook posts concerning school-related safety concerns, and referenced a letter written by him, to the Huntington Beach Mayor. • Vice Mayor Carrillo expressed appreciation to Council Member Beltran for his active involvement in the LINC events and updates. Additionally, Vice Mayor Carrillo emphasized the considerable efforts dedicated to succession planning for the future City Manager position and emphasized the importance of not obstructing the progress achieved thus far.
• Mayor Flores expressed gratitude to the staff for their longstanding dedication to the city and acknowledged her participation in an event hosted by the Comision Honorifica Mexicana Americana.
• City Manager Patrice discussed the upcoming badge pinning ceremony, a Porterville Area Development Authority meeting scheduled for Friday, and a Special City Council Meeting the following week.

CLOSED SESSION
None.

ADJOURNMENT
The Council adjourned at 8:15 p.m. to a Special City Council Meeting of September 24, 2024, at 5:00 p.m.

Fernando Gabriel-Moraga,
Acting Chief Deputy City Clerk
SEAL
Martha A. Flores, Mayor
Item No. 2.

CITY COUNCIL AGENDA – OCTOBER 1, 2024
SUBJECT: Request for Replacement of the Fire Department SCBA Mask Fit Test Machine.

SOURCE: Fire
COMMENT: This Fire Department’s current self-contained breathing apparatus (SCBA) fit test machine needs to be replaced as it has become outdated and is no longer serviceable due to calibration issues.

The Fire Department uses a SCBA fit test machine to ensure that SCBA masks fit correctly for all personnel. This is critical to maintaining the safety of firefighters while performing duties in hazardous environments. The current fit test machine has been in service for several years and is now outdated. It is no longer possible to calibrate the machine, which compromises its accuracy and reliability. Without proper fit testing, firefighters may be at risk of inadequate protection during emergency responses involving hazardous atmospheres. As such, it is crucial to replace the current fit test machine to ensure compliance with safety standards and to protect the health and safety of our personnel.

The proposed replacement fit test machine is a newer model that meets all current safety standards and provides reliable, accurate testing. The cost for the new fit test machine based on the lowest bid received is $16,775.08, with a 10% contingency with a cost not to exceed $18,452.59. Funds are available in the Fire Department's Equipment Replacement Fund.

The Fire Department reached out to four (4) suppliers of fit test machines.

However, only two (2) suppliers were responsive.
- All Star Fire Equipment quote obtained - $16,775.08
- TSI quote obtained - $16,994.25
- AccuGov Inc. no response
- Industrial Safety no response
It is staff's recommendation that the City purchase a new fit test machine from the lowest responsive bidder, All Star Fire Equipment.

RECOMMENDATION: That the City Council authorize the purchase of a replacement SCBA mask fit test machine for the Fire Department from All Star Fire Equipment at $16,775.08, with a 10% contingency with a total cost not to exceed $18,452.59.

Item No. 2.

ATTACHMENTS: 1. ALLSTAR TSI Quote

2. TSI Quote
Appropriated/Funded:

Review By:

Department Director:

Shannon Skiles, Deputy Fire Chief
Final Approver: Jason Ridenour, Deputy City Manager
To:

Attn:

E-Mail:

Qty Unit Description Price Extension
1 Ea TSI - p/n 8040-T / PortaCount Respirator Fit Tester Includes:

Microsoft Surface Go Tablet; Wi-Fi USB Adapter, Carry Case; AC Adapter with Universal Plug Set Alcohol Cartridge; Alcohol Fill Capsule; Storage Cap; (2) Zero Check Filters; 3/16" and 1/4" Hose Adapters; (2) Spare Alcohol Wicks; 8016 Alcohol Supply containing (16) 30 ml Bottles of Reagent Grade Isopropyl Alcohol; USB C-C Cable and 2-Year Warranty
$11,146.73 $11,146.73
1 Lot TSI - p/n B2B5-8040-QG-B2B / Warranty, 5-Yr, PortaCount 8040 Quality Guard Bumper-To-Bumper 5 year Warranty
Contract for Annual Clean and Calibration as well as Repair Services. TSI covers the cost of standard ground shipping to return the instrument from TSI. Fast Track (expedited) Service included. This B2B Warranty Contract is not applicable when the TSI Service Group has determined that misuse and/or abuse has occurred to the instrument. (This warranty does not cover laptop)
$3,635.33 $3,635.33
** NOTE: All 5 year Warranty contracts will be valid for 60 months, from the date of instrument shipment and are linked to the serial number of the instrument. B2B Warranty
Contracts are applicable to new instrument sales only. This B2B Warranty Contract is non-transferable, and no other
instrument serial number will be accepted for service.

Below is the Fit Test Kit (Less the hose, as it comes with the unit) 1 Ea Scott p/n 805059-01 / Canister Adapter, 40 mm $63.19 $63.19 1 Ea Scott p/n 805628-01 / Fit Test Adapter Assembly, 40 mm $84.09 $84.09 20 Ea Scott p/n 052683 / P100 Cartridge, 40 mm (Sold 20 to a case) $17.61 $352.20 Terms: Net 30
FOB: Factory
Delivery: 3-6 Weeks ARO or Sooner
Subtotal $15,281.54

9.250% $1,413.54
Rene Reyes S & H $80.00
[email protected] Total $16,775.08
Per your request, we are pleased to quote on the following. [email protected]
September 13, 2024
Sales Quote
12328 Lower Azusa Rd, Arcadia, California 91006 * Phone 626-652-0900 Fax 626-652-0920 Arcadia, California 91006
Porterville FD
Jacques "Jake" Raybur
Quote Valid to 10/31/2024

500 Cardigan Road Tel: (800)680-1220
Shoreview, MN 55126 Fax: (651)490-3824
USA Web: www.TSI.com
EIN 41-0843524 Email: [email protected]

Quotation
Quote Contact
Talin Speck
Tel: 559-782-7528
Email: [email protected]
Bill-To-Party

PORTERVILLE FIRE DEPT
40 W CLEVELAND AVE
PORTERVILLE CA 93257-3649
Ship-To-Party

PORTERVILLE FIRE DEPT
40 W CLEVELAND AVE
PORTERVILLE CA 93257-3649
Make PO Out To:

TSI Incorporated
Quotation Number
Quotation Date
Customer No
Cust. Ref.

Incoterms
Payment Term
Valid To
Currency
Method of Payment
20284222
06/20/2024
5175715
Talin Speck
2020 CPT: Prepay & Add
Consignee's Premises
Net 30 days
09/30/2024
USD
PO, Visa, Amex, Mastercard
Reference Quote number when submitting PO
Item Material/Description Quantity Unit Price Amount
1 8040-T 1.00 EA 11,575.00 11,575.00
PortaCount Model 8040-T; w/ Tablet
Respirator Fit Tester
Includes: Carry Case; AC Adapter with Universal Plug Set Alcohol Cartridge; Alcohol Fill Capsule; Storage Cap;
(2) Zero Check Filters; 3/16" and 1/4" Hose Adapters;
(2) Spare Alcohol Wicks; 8016 Alcohol Supply containing (16) 30 ml Bottels of Reagent Grade Isopropyl Alcohol;
Microsoft® Surface Go® Tablet; WiFi USB Adapter;
USB C-C Cable and 2-Year Warranty
2 B2B5-8040 1.00 EA 3,775.00 3,775.00
QG B2B Warranty, 5-Yr, PortaCount 8040
Quality Guard Bumper-To-Bumper 5 year Warranty Contract for Annual Clean and Calibration as well as Repair
Services. TSI covers the cost of standard ground shipping to return the instrument from TSI. Fast Track (expedited) Service included. This B2B Warranty Contract is not applicable when the TSI Service Group has determined that misuse and/or abuse has occurred to the instrument.

All 5 year Warranty contracts will be valid for 60 months, from the date of instrument shipment and are linked to the serial number of the instrument. B2B Warranty Contracts are applicable to new instrument sales only. This B2B Warranty Contract is non-transferable, and no other instrument serial number will be accepted for service.
500 Cardigan Road Tel: (800)680-1220
Shoreview, MN 55126 Fax: (651)490-3824
USA Web: www.TSI.com
EIN 41-0843524 Email: [email protected]

Quotation
Bill-To-Party

PORTERVILLE FIRE DEPT
Quotation Number
Quotation Date
20284222
06/20/2024
Item Material/Description Quantity Unit Price Amount
3 8025-36 1.00 EA 525.00 525.00
8025-36 Scott AV-3000 SureSeal/AV-3000HT
Fit Test Adapter Kit - Scott AV-3000 SureSeal/AV-3000HT ____________________
Sub Total 15,875.00
Freight TBD
Tax 1,119.25
____________________
Total Amount 16,994.25
Sales Tax and Freight charges determined by tax status of customer and shipping method selected.

These items are controlled by the U.S. Government and authorized for export only to the country of ultimate destination for use by the ultimate consignee or end-user(s) herein identified. They may not be resold, transferred, or otherwise disposed of, to any other country or to any person other than the authorized ultimate consignee or end-user(s), either in their original form or after being incorporated into other items, without first obtaining approval from the U.S. Government or as otherwise authorized by U.S. law and regulations.

This Quotation is subject to the warranties, disclaimers and all other terms and conditions set forth by TSI Inc. and incorporated by reference and to no others. Seller reserves the right to change prices effective on any new orders, provided Seller notifies in writing those with currently valid Quotations prior to any order being placed. This quotation shall become an agreement binding upon the Buyer and Seller when accepted by the Buyer and subsequently accepted by an authorized representative of the Seller at the Seller's home office and thereupon shall constitute the entire agreement between the parties.

Lindsey Schillinger
TSI Incorporated Date 06/20/2024
TSI Terms and Conditions apply and are incorporated by reference. See http://www.tsi.com/tc.pdf For payment terms, complete credit application at http://www.tsi.com/credit-app/ Item No. 3.

CITY COUNCIL AGENDA – OCTOBER 1, 2024
SUBJECT: Authorization to Distribute Request for Qualifications - Council Chamber Counter Modifications Project
SOURCE: Engineering and Project Management
COMMENT: The existing counters within the City Council Chambers are in need of modifications for increased safety and to accommodate the current level of staffing Staff has prepared a Request for Qualifications for the design and installation/completion of the needed modifications to said counters. The interested licensed contractors shall submit a statement of qualifications that will be reviewed and rated by a selection panel. The highest-ranking firms, typically two to three firms, may or may not be asked to participate in an interview panel and ranked again.

Staff will begin negotiations with the selected contractor and the negotiated contract will be presented to the Council for final approval.

RECOMMENDATION: That City Council:

1. Authorize staff to distribute a Request for Qualifications for the Council Chamber Counter Modifications Project; and

2. Begin negotiations with the selected contractor with the negotiated contract to be brought back to City Council for final approval.

ATTACHMENTS: 1. Draft Request for Qualifications (RFQ)
Appropriated/Funded:

Review By:

Department Director:

Javier Sanchez, Engineering & Project Management Director Final Approver: Patrice Hildreth, City Manager

REQUEST FOR QUALIFICATIONS
Professional Services – City Council Chambers Counter
Modification Project
September 2024
I INTRODUCTION AND OBJECTIVES:

The City of Porterville (hereinafter referred to as ''CITY'') is requesting statements of qualifications (SOQs) from qualified licensed contractors (hereinafter referred to as ''CONSULTANT'') interested in contracting to provide complete layout, design, and installation work for needed modifications to existing counter areas in City Council Chambers. This document identifies the general project scope and procedures for Consultant involvement in this process. Responding consultants must have relevant experience and the ability to provide the requisite professional services. Work will include, but not be limited to, the removal of an existing counter space and the installation of a new counter space running north to south in general area of the counter being removed. Slight modifications to electrical and/or data ports may be required. New counter space/s shall be ADA compliant to accommodate additional staff members. New counter space shall be compatible with existing counters.

II EXAMINATION OF PROPOSAL DOCUMENTS:

By submitting a proposal, each CONSULTANT represents that it has thoroughly examined and become familiar with the work required under this RFQ and that it is capable of performing quality work to achieve the objectives of CITY.

III ADDENDA/CLARIFICATIONS:

Any CITY changes to this RFQ will be made via written addendum. No verbal modification shall be binding.

IV PROPOSAL REQUIREMENTS:

Proposals for this project will be accepted at this office until 4:00 p.m., on Tuesday, November 5, 2024. Three (3) copies of the proposal shall be submitted in a sealed envelope, plainly marked “Statement of Qualifications for City Council Chambers Counter Modification Project.” Cost proposals shall not be submitted until requested by the CITY. Proposals shall be addressed to:

Sarah Weaver, Project Manager
Engineering & Project Management Department
City of Porterville
291 N. Main Street
Porterville, CA 93257
The City reserves the right to reject any and all proposals, which do not meet the requirements of this RFQ and/or any portion of the requirements of this project.

V PRE-CONTRACTUAL EXPENSES:

Pre-contractual expenses are defined as expenses incurred by the CONSULTANT in:
1) preparing and reproducing its proposal in response to this RFQ; 2) submitting its proposal to CITY; 3) negotiating with CITY any matter related to this RFQ and CONSULTANT's proposal; 4) other matters prior to the date of award of a Contract.

CITY shall not be liable for any pre-contractual expenses incurred by CONSULTANT in the preparation of proposals. Pre-contractual expenses shall not be included in the cost proposal.

VI EXCEPTIONS/DEVIATIONS:

Any exceptions to the requirements of this RFQ must be included in the CONSULTANT's proposal. Such exceptions must be included as a separate element of the proposal entitled “Exceptions and Deviations.”
VII CONSULTANT REPRESENTATIVE:

The CONSULTANT shall assign a responsible representative and an alternate, both of whom shall be identified in the proposal. The CONSULTANT's representative shall remain in responsible charge for the duration of the project. Should the CONSULTANT's primary representative be unable to continue with the project, the CONSULTANT's alternate representative shall become the primary representative. No personnel changes will be acceptable without prior approval by CITY. CITY reserves the right to reject any changes in personnel at any time during the course of this project. CITY also reserves the right to terminate the contract if, in the opinion of CITY, substantial changes in project management may jeopardize the successful completion of this project to the satisfaction of CITY.

VIII LOCAL AGENCY REPRESENTATIVE:

Sarah Weaver, Project Manager, shall be the Contract Administrator and contact person for all communications with CITY.

IX INSURANCE REQUIREMENTS:

The CONSULTANT shall maintain and provide current copies to CITY of the following minimum insurance coverage for the duration of this project:
 Full liability under Worker’s Compensation laws of the State of California  General comprehensive liability (bodily injury and property damage)*  Professional liability insurance (errors and omissions)*  Automotive liability Insurance*
*All must provide a combined single limit (CSL) of not less than $2 million per occurrence.

X INDEMNIFICATION:

The CONSULTANT shall indemnify, defend, and hold harmless CITY, its elected and appointed officers, employees agents from and against any and all claims, including attorney's fees and reasonable expenses for litigation or settlement, for any loss, damages, bodily injuries, and loss of property caused by negligent acts, omissions, or willful misconduct by the successful CONSULTANT and its subconsultants arising out of performance requirements of the Contract.

XI SUBCONTRACTING:

Only those firms identified in the Contract as subcontractor’s or subconsultant’s shall be allowed to perform work for this project. Any amendments to this requirement shall be made in writing by prime CONSULTANT to CITY. CITY has the right to reject any requested amendments at any time during the course of this project.

XII FEDERAL, STATE, AND LOCAL LAWS:

The CONSULTANT shall comply with all federal, state, and local laws, rules, regulations, ordinances, and statutes.

XIII PROPOSAL EVALUATION CRITERIA:

Evaluation criteria used to select the CONSULTANT shall include, but not be limited to, the following:

A. Firm(s) experience with similar projects;
B. Firm(s) key personnel qualifications/certifications and experience, especially the project manager and individuals performing services;
C. Firm(s) understanding of the project requirements;
D. Firm(s) ability to provide the required services in a timely and cost-effective manner to meet the required schedule;
E. Firm(s) policy in providing Equal Employment Opportunity; and F. Firm(s) approach to provide the best product for CITY.

The attached CITY’S Consultant Selection Rating Form shall be used to rate each firm.

XIV CONSULTANT SELECTION AND INTERVIEWS:

CITY selection committee, consisting of the Contract Administrator and at least two additional staff members familiar with the project requirements, will review all proposals and rank CONSULTANTs according to their demonstrated competence and professional qualifications as assessed by their response to this RFQ and the evaluation criteria contained in the CITY’S Consultant Selection Rating Form. The highest ranked CONSULTANT(s) may be invited for oral interviews with CITY team. Interviews, if deemed necessary by CITY, are tentatively scheduled for the fourth week of September 2023. Each participating firm will be contacted via telephone for verification of interview date and time. Failure to be available at the time of a scheduled interview shall be considered non-responsive and shall be cause for elimination from any further consideration. CITY reserves the right to begin negotiations and enter into a Contract without interviews or further discussion.

XV COST PROPOSAL:

The cost proposal shall not be submitted until requested by the CITY. Negotiations with the topranked candidate(s) may begin immediately. If an agreement cannot be reached within ten (10) working days, CITY may begin negotiations with the next selected candidate(s) and proceed. If necessary, this process will continue until either an agreement is reached or CITY elects to readvertise for new proposals. CITY reserves the right to reject any and all proposals prior to award of a Contract. All cost proposals not opened shall be returned to their respective firms.

XVI CONTRACTS/AGREEMENTS:

The successful CONSULTANT shall enter into upcoming Contracts with CITY that are based on the contents of this RFQ, the CONSULTANT's proposal, and CITY Contract. Where two or more CONSULTANT’s desire to submit a single proposal (joint venture), only one CONSULTANT shall be listed as prime CONSULTANT. All others shall be listed as subconsultants. The chosen CONSULTANT is expected to be presented at the City Council meeting scheduled for Tuesday, October 3, 2023. Issuance of this RFQ and receipt of proposals does not commit CITY to award a Contract. CITY reserves the right to postpone award of a Contract for its own convenience, accept or reject any or all proposals received in response to this RFQ, and cancel any or all portions of this RFQ and resulting Contract.

XVII COMPENSATION:

A. All items of work required for completion of the project/s to result from this RFQ shall be paid for following the cost proposal format specified in each task order request.

Costs for any and all items not specifically listed, but required to complete the work for projects (including all exceptions and deviations stated included in CONSULTANT's proposal), shall be included as part of the total cost proposed. No additional compensation shall be paid for such items. No additional compensation shall be given for any reproduction costs, except those in excess of the requirements stated in this RFQ. Only a change in scope or any significant task addition or increase shall receive consideration for additional compensation.

B. lf the CONSULTANT feels that any work it has been directed to perform is beyond the scope of the Contract and constitutes extra work, it shall notify CITY in writing within ten (10) days. CITY will review such notice and, if justified, authorize additional compensation to the CONSULTANT on a fair and equitable basis.

C. Monthly progress payments will be made to the CONSULTANT only upon submittal of invoices to CITY. Said invoice shall indicate the percentage completion of each task, as well as the overall percentage completion of the entire project. In addition, an updated schedule showing tasks and their degree of completion shall be provided.

XVIII OWNERSHIP OF REPORTS AND DOCUMENTS:

Originals of all documents, letters, drawings, design calculations, estimates, specifications, and other documents and data produced under the terms of the Contract shall become the property of CITY. CITY shall retain all rights in copyright. Copies may be made and retained by the CONSULTANT for its records, but shall not be furnished to others without the written consent of CITY for a period of three (3) years from the date of acceptance, by CITY, of all requirements of this project.

XIX PROPOSAL FORMAT AND CONTENT:

Proposals shall be brief and include a concise address of the following information:

A. Firm Experience:

1. A brief list of similar projects completed in the last five (5) years, indicate the specific relationship if other than principal and each firm's responsibilities.

Descriptions of pertinent experience should include a summary of work performed, adherence to schedules, the duration of each project, and the name, title, and phone number of clients that may be contacted for reference.

2. Other information that might aid CITY in ascertaining proposing firm's qualifications.

B. Consultant Team:

Name of prime consulting firm, subconsultant(s), names of principals, associates, project manager, and key personnel, their proposed level and areas of responsibility, and their qualifications/certifications in those areas. The CONSULTANT's Project Manager and key personnel will be an important factor considered by CITY.

1. Any changes to personnel assigned to this project shall be made in writing to CITY. CITY reserves the right to reject any proposal with modified personnel.

2. If subconsultant’s are used, names of subconsultant's key personnel for the project, their professional experience, qualifications/certifications, and training, which are applicable to this project, and the scope of services that will be provided by each subconsultant.

3. The office location from which the CONSULTANT(s) shall operate along with telephone and/or cell number of the project manager.

C. Proposal Format:

1. Proposals shall contain no more than twenty (20) pages, excluding cover sheet, table of contents, index sheets, and resumes, double-sided, font size no less than 10 pt., and single or double-spaced. Cover letters will be counted as part of the twenty sheets. The City encourages the use of recycled materials.

2. Proposals should include, but not be limited to, the following:
a. Page numbering;
b. Table of Contents, if applicable;
c. Section dividers with tabs, if applicable;
d. Identification of offering firms, including name, address, and telephone number of each firm;
e. Prime CONSULTANT organizational chart, which includes subconsultant(s) with names and titles of personnel to be used for this project; f. Acknowledgment of receipt of RFQ addenda, if any;
g. Concise, complete response addressing each of the items, ‘a’ through ‘p’, as shown in the City’s “Consultant Selection Rating Form”; and h. Exceptions to or deviations from the requirements of this RFQ, separating technical exceptions from contractual exceptions. Any alternative approach proposed by the CONSULTANT shall be thoroughly explained and shall meet the objectives of CITY.

CITY OF PORTERVILLE

REQUEST FOR QUALIFICATIONS (RFQ) FOR CITY COUNCIL CHAMBERS COUNTER

MODIFICATION PROJECT
The City of Porterville seeks “Statement of Qualifications” (SOQ) from licensed contractors interested in contracting to provide complete layout, design, and installation work for needed modifications to existing counter areas in City Council Chambers. The City intends to select one (1) qualified licensed professional to provide full-service materials and installation the modifications to the existing counter areas in City Council Chambers. This document identifies the general project scope and procedures for Contractor involvement in this process. Responding businesses must have relevant experience and the ability to provide the requisite professional services.

SCOPE OF SERVICES:

The contractor will respond directly to the Engineering and Project Management Director or their designee on the project. The selected contractor will perform, but not be limited to the following tasks:

1. Meet with City staff to ascertain the full scope of work and determine the level and amount of information and drawings available to the consultant to assist in the preparation of the formal “scope of service”. Said scope shall be prepared and transmitted to the City for review and concurrence. The contractor shall include their “fee” for all work described in the scope of services and, if acceptable to the City, the scope of services and associated fee shall form the basis for the Contract Services Agreement. A brief description of some of the work needed is listed below.

2. Provide clarifications and answer questions as needed.

3. Coordinate early consultation and ongoing meetings with City staff.

4. The Contractor shall provide a working schedule indicating major milestones to complete the work identified in the scope of services above.

5. The Contractor will be required to perform field data collection necessary to complete the requirements of the Project. The Contractor is solely responsible for safety of its employees including any sub-contracted employees during any field operations.

6. The Contractor shall provide project management to a level commensurate with the Project including clearly defined lines of communication between the City and the Contractor, coordination necessary for successful completion of the Project, timely invoicing for services rendered, and notification of tasks outside the executed Agreement.

DESIRABLE QUALIFICATIONS OF THE CONTRACTOR:

The City is seeking a qualified professional with the following qualifications:

1. Experience in similar type of work.

2. The company should be comprised of professionals with the technical competence and resources to perform the work specific to this RFQ.

3. The company should include the proper mix of professionals capable of producing the desired outcome of CITY.

LOCAL AGENGY RESPONSIBILITIES:

The CONTRACTOR will report to the CITY’s Contract Administrator. The CONTRACTOR shall not proceed with any work until the CITY provides the Notice to Proceed to the CONTRACTOR.

The CITY’s Contract Administrator will directly handle the project management and monitoring of the CONTRACTOR’s work to ensure it is complete, accurate, and consistent with the terms and conditions of the CONTRACTOR’s contract. The Contract Administrator and designees will also inspect, review, and discuss project progress, comply with Federal, State and Local policies and regulations, and other requirements to further the prosecution of the contract work with the least delay.

The CITY’s Contract Administrator (or designee) shall be responsible for the following:
o Serve as the CITY’s primary contact person for the CONTRACTOR o Monitor the CONTRACTOR’s progress and provide direction o Review billings and determine whether costs billed are reasonable in relation to the work performed during billing period
o Approve the CONTRACTOR’s progress payments
o Identify other CITY personnel for CONTRACTOR to contact, if needed o Provide access to CITY facilities as required
o Provide available data pertinent to the Project
o Provide CONTRACTOR with CITY documents including policies, procedures, regulations and standards pertinent to the Project
o Examine documents submitted to CITY by CONTRACTOR and render decisions pertaining thereto in a timely manner

Item No. 4.

CITY COUNCIL AGENDA – OCTOBER 1, 2024
SUBJECT: Award of Professional Services Agreement to Fehr & Peers for the Preparation of the 2025-2030 Short-Range Transit Plan to Fehr & Peers SOURCE: Public Works
COMMENT: On July 16, 2024, the City Council authorized staff to distribute a Request for Proposals (RFP) for the preparation of the City’s 2025-2030 Short Range Transit Plan (SRTP). The SRTP is a critical planning document that will guide the development and operation of Porterville Transit over the next five years, ensuring it meets the community’s mobility needs while complying with local, state, and federal requirements.

The SRTP will help the City evaluate existing transit services, analyze future needs, and develop strategies for service improvement, capital investments, and financial sustainability. The SRTP will also support future grant applications and regional planning efforts coordinated with the Tulare County Association of Governments (TCAG).

In response to the RFP, the City received six proposals. After careful review, the selection committee identified four firms to be within the competitive range based on qualifications, experience, project approach, and cost. These firms were:

1. Fehr & Peers

2. LSC Transportation Consultants

3. Moore & Associates

4. VRPA Technologies, Inc.

Following this initial evaluation, a revised scope of work was issued on August 28, 2024, which included five optional tasks to provide more flexibility in the development of the SRTP. The optional tasks were designed to further enhance the project’s capacity to address specific transit needs and provide a more comprehensive plan for the City.

After interviews with the four shortlisted firms, Fehr & Peers was determined to provide the best value to the City. Their extensive experience in transit planning, particularly in rural and mid-sized cities, along with their strong approach to public outreach and technical analysis, made them the top choice.

Their proposal also demonstrated an excellent understanding of Porterville’s unique transportation challenges and offered solutions that are financially feasible and responsive to the community’s needs.

Item No. 4.

The total cost of the professional services agreement with Fehr & Peers is not to exceed $174,550, which includes all deliverables, public outreach efforts, and the five optional tasks from the revised scope of work. Funding for this project is available through the Transit Operating and Capital Budget, which includes $150,000 from TCAG and $24,550 from Local Transportation Funds.

RECOMMENDATION: That The City Council award the attached draft professional services agreement to Fehr & Peers, in the amount not to exceed $174,550 for development and preparation of the 2025-2030 Short Range Transit Plan, and authorize the Mayor to execute the contract
ATTACHMENTS: 1. Draft Agreement

2. Fehr & Peers Proposal

3. Fehrs & Peers Expanded Proposal

4. Fehrs & Peers Pricing Sheet

5. July 16, 2024 Staff Report
Appropriated/Funded:

Review By:

Department Director:

Richard Tree, Director of Transportation
Final Approver: Patrice Hildreth, City Manager

Professional Services Agreement
2025-2030 Short Range Transit Plan

CITY OF PORTERVILLE

PROFESSIONAL SERVICES AGREEMENT WITH
FEHR & PEERS FOR THE 2025-2030 SHORT RANGE TRANSIT PLAN This Professional Services Agreement (Agreement) is entered into between the City of Porterville, a municipal corporation (City), and Fehr & Peers, a California corporation (Consultant). City and Consultant are referred to individually as “Party” and collectively as “Parties.”
Recitals
A. City desires to retain Consultant to complete a 2025-2030 Short Range Transit Plan (Project); and
B. On July 23, 2024, the City issued a Request for Proposals (RFP) for the 2025-2030 Short Range Transit Plan (Project). On August 22, 2024, Consultant submitted its proposal for the Project to the City. City has determined that Consultant submitted its proposal for the Project to the City. City has determined that Consultant possesses the skills, experience and certification required to provide the service.

C. After negotiations between the City and Consultant, the Parties have reached an agreement for the performance of services in accordance with the terms set forth in this Agreement.

Now therefore, the Parties mutually agree as follows:

1. Scope of Work. Consultant shall perform the Services and complete the Project, which includes the services described in Exhibit “A, B, and C” attached hereto and incorporated herein by reference. The services shall be performed by, or under the direct supervision of, Consultant’s Authorized Representative: Jeremiah LaRose. Consultant shall not replace its Authorized Representative, nor shall Consultant use or replace any subcontractor or subconsultant, without City’s prior written consent. The City may terminate this Agreement if Consultant makes any such change or replacement, or uses any unapproved subcontractor or subconsultant.

2. Time of Performance. Time is of the essence in the performance of services under this Agreement and the timing requirements set forth shall be adhered to unless otherwise modified in writing in accordance with this Agreement. Consultant shall begin performance promptly upon the mutual execution of this Agreement, and shall substantially complete all required services no later than July 1, 2025. Any services for which times for performance are not specified in this Agreement shall be stated and completed by Consultant in a reasonably prompt and timely manner based upon the circumstances and direction communicated to the Consultant by the City. Consultant shall submit all requests for time extensions to the City in writing no later than ten days after the start of the condition which purportedly caused the delay, and not later than the date on which performance is due. City may grant or deny such

Professional Services Agreement
2025-2030 Short Range Transit Plan
request in its sole and reasonable discretion. However, notwithstanding the foregoing, Consultant shall not be liable or responsible for delays in the performance of its duties and obligations under this Agreement that are due to circumstances beyond Consultant’s reasonable control.

3. Compensation. City shall pay Consultant on a lump sum basis, at the billing rate set forth in Exhibit “D”, attached hereto and incorporated herein by this reference.

3.1. Not to Exceed Amount. Consultant’s billing rates shall cover all costs and expenses for Consultant’s performance of this Agreement. No work shall be performed by Consultant in excess of the total compensation amount provided in this section without the City’s prior written approval. Notwithstanding anything contained herein to the contrary, the payment of any funds under this Agreement shall be subject to the City of Porterville’s appropriation of funds for the Services. This Agreement shall terminate in the event that such funds are not appropriated.

3.2. Invoices. Consultant shall submit monthly invoice(s) to the City that describe the services performed, including times, dates, and names of persons performing the services.

3.2.1. Consultant’s failure to submit invoice(s) in accordance with these requirements may result in the City rejecting said invoice(s) and thereby delaying payment to Consultant.

3.3. Payment. Within thirty (30) days after the City’s receipt of invoice(s), City shall make payment to the Consultant based upon the services described on the invoice(s), provided, however, such services are in accordance with this Agreement and are not disputed by City.

3.4. The acceptance by Consultant of the final payment made under this Agreement shall constitute a release of City from all claims and liabilities for compensation to Consultant for anything completed, finished or relating to Consultant’s services. Consultant agrees that payment by City shall not constitute nor be deemed a release of the responsibility and liability of Consultant or its employees, subcontractors, agents and subconsultants for the accuracy and competency of the information provided and/or services performed hereunder, nor shall such payment be deemed to be an assumption of responsibility or liability by City for any defect or error in the Services performed by Consultant, its employees, subcontractors, agents and subconsultants.

3.5. Consultant agrees to maintain books, accounts, payroll records and other information relating to the performance of Consultant’s obligations under the Agreement, which shall adequately and correctly reflect the expenses incurred by the Consultant in the performance of Consultant’s work under the Agreement. Such books and records shall be open to inspection and audit by the City during regular business hours for three years after expiration or termination of this Agreement.

Professional Services Agreement
2025-2030 Short Range Transit Plan

4. Indemnification. Consultant shall, to the fullest extent permitted by law, indemnify, defend and hold harmless the City from and against any claims to the extent caused by Consultant’s negligent acts, errors, or omissions in its performance of its services under this Agreement, or failure to comply with its obligations under this Agreement, except to the extent caused by the negligence or willful misconduct of the City.

In the event there is a finding and/or determination that Consultant is not an independent contractor and/or is an employee of City, including but not limited to any such finding and/or determination made by the California Public Employees’ Retirement System (CalPERS), the Department of Industrial Relations (DIR), or the Internal Revenue Service (IRS), Consultant shall, to the fullest extent permitted by law, indemnify, defend, and hold harmless the City from and against any all claims relating to or in connection with such a finding and/or determination.

In this section, “City” means the City, its officials, officers, agents, employees and volunteers, “Consultant” means the Consultant, and its subcontractors; “Claims” includes claims, demands, actions, losses, damages, injuries, and liability, direct or indirect (including any and all related costs and expenses) and any allegations of these; and “Arising out of” includes “pertaining to” and “relating to.”
(The duty of a "design professional" to indemnify and defend the City is limited to claims that arise out of, pertain to, or relate to the negligence, recklessness or willful misconduct of the design professional, under Civ. Code § 2782.8.)
Consultant and City mutually waive consequential damages for claims, disputes, or other matters in question, arising out of or relating to this Agreement. This mutual waiver is applicable, without limitation, to all consequential damages due to either party’s termination of this Agreement.

The provisions of this section survive completion of the services or the termination of this Agreement, and are not limited by the provisions of Section 5 relating to insurance.

5. Insurance. Consultant shall, throughout the duration of this Agreement, maintain insurance to cover Consultant, its agents, representative, and employees in connection with the performance of services under this Agreement at the minimum levels set forth herein.

5.1. Commercial General Liability (with coverage at least as broad as ISO form CG 00 01 01 96) “per occurrence” coverage shall be maintained in an mount not less than $1,000,000 general aggregate and $2,000,000 per occurrence for general liability, bodily injury, personal injury, and property damage.

5.2. Automobile Liability (with coverage at least as broad as ISO CA 00 01 07 097, for “any auto”) “claims made” coverage shall be maintained in an amount not less than $1,000,000 per accident for bodily injury and property damage.

Professional Services Agreement
2025-2030 Short Range Transit Plan

5.3. Workers’ Compensation coverage shall be maintained as required by the State of California.

5.4. Professional Liability “claims made” coverage shall be maintained to cover damages that may be the result of errors, omissions, or negligent acts of Consultant in an amount not less than $1,000,000 per claim.

5.5. Endorsements. Consultant shall obtain endorsements to the automobile and commercial general liability insurance policies with the following provisions:

5.5.1. The City (including its elected officials, officers, employees, agents, and volunteers) shall be named as an additional “insured.”

5.5.2. For any claims related to this Agreement, Consultant’s coverage shall be primary insurance with respect to the City. Any insurance maintained by the City shall be excess of the Consultant’s insurance and shall not contribute with it.

5.6. Notice of Cancellation. Consultant shall notify the City if the policy is canceled before the expiration date. For the purpose of this notice requirement, any material change in the policy prior to the expiration shall be considered a cancellation. Consultant shall immediately obtain a replacement policy.

5.7. Authorized Insurers. All insurance companies providing coverage to Consultant shall be insurance organizations authorized by the Insurance Commissioner of the State of California to transact the business of insurance in the State of California.

5.8. Insurance Certificate. Consultant shall provide evidence of compliance with the insurance requirements listed above by providing a certificate of insurance and endorsements, in a form satisfactory to the City, before the City signs this Agreement.

5.9. Substitute Certificates. Consultant shall provide a substitute certificate of insurance no later than 30 days prior to the policy expiration date of any insurance policy required by this Agreement.

5.10. Consultant’s Obligation. Maintenance of insurance by the Consultant as specified in this Agreement shall in no way be interpreted as relieving the Consultant of any responsibility whatsoever (including indemnity obligations under this Agreement), and the Consultant may carry, at its own expense, such additional insurance as it deems necessary. Failure to provide or maintain any insurance policies or endorsements required herein may result in the City terminating this Agreement.

6. Termination. The City may terminate this Agreement in its sole and absolute discretion by giving thirty (30) days’ written notice to Consultant. Within ten (10) days of such a termination, Consultant shall give the City all original documents relating to the Services in Consultant’s

Professional Services Agreement
2025-2030 Short Range Transit Plan
possession or control, including, without limitation, preliminary drafts and supporting documents, and any other documents prepared by Consultant pursuant to this Agreement. The City shall pay Consultant for all services satisfactorily performed in accordance with this Agreement, up to the date notice is given.

7. Dispute Resolution. If any dispute arises between the City and Consultant that cannot be settled after engaging in good faith negotiations, City and Consultant agree to resolve the dispute in accordance with the following:

7.1. Each Party shall designate a senior management or executive level representative to negotiate the dispute.

7.2. The representatives shall attempt, through good faith negotiations, to resolve the dispute by any means within their authority,

7.3. If the issue remains unresolved after fifteen (15) days of good faith negotiations, the Parties shall attempt to resolve the disagreement by negotiations between legal counsel. If the aforementioned process fails, the Parties shall resolve any remaining disputes through mediation to expedite the resolution of the dispute.

7.4. The mediation process shall provide for the selection within fifteen (15) days by both Parties of a disinterested third person to serve as the mediator, shall be commenced within thirty (30) days of selection of a mediator, and shall be concluded within fifteen (15) days from the commencement of the mediation.

7.5. The Parties shall equally bear the costs of any third party in any alternative dispute resolution process.

7.6. The dispute resolution process is a material condition of this Agreement and must be exhausted prior to either Party initiating legal action. This dispute resolution process is not intended to nor shall be construed to change the time periods for filing a claim or action specified by Government Code §§ 900 et seq.

8. Ownership of Work. All original documents prepared by Consultant for this Agreement, whether complete or in progress, are the property of the City, and shall be given to the City at the completion of Consultant’s Services, upon termination of this Agreement, or upon demand from the City. No such documents shall be revealed or made available by Consultant to any third party without the City’s prior written consent.

9. Independent Contractor Status. Consultant is an independent contractor and is solely responsible for the acts of its employees or agents, including any negligent acts or omissions.

Consultant is not City’s employee and Consultant shall have no authority, express or implied, to act on behalf of the City as an agent, or to bind the City to any obligation, unless the City provides prior written authorization. Consultant is free to work for other entities while under contract with the City. Consultant, and its agents or employees, are not entitled to City benefits.

Professional Services Agreement
2025-2030 Short Range Transit Plan
Consultant shall be solely responsible for, and shall save the City harmless from, all matters relating to the payment of Consultant’s employees, agents, subcontractors and subconsultants, including compliance with social security requirements, federal and State income tax withholding and all other regulations governing employer-employee relations. The City reserves the right to contract with other firms and/or consultants during the term of this Agreement to provide the City the same or similar services that Consultant is providing to the City under this Agreement. Nothing contained in this Agreement guarantees Consultant a certain amount of work, and the City may, in its sole and absolute discretion, allocate and/or delegate work to Consultant so as to satisfy the City’s needs.

10. Conflicts of Interest. Consultant (including its employees, agents, and subconsultants) shall not maintain or acquire any direct or indirect interest that conflicts with the performance of this Agreement. If Consultant maintains or acquires such a conflicting interest, the City may terminate any contract (including this Agreement) involving Consultant’s conflicting interest.

11. Rebates, Kickbacks, or Other Unlawful Consideration. Consultant warrants this this Agreement was not obtained or secured through rebates, kickbacks, or other unlawful consideration either promised or paid to any City official or employee. For any breach of this warranty, City shall have the right, in its sole discretion, to terminate this Agreement without liability; to pay only for the value of the work actually performed; to deduct from the contract price the value of the rebate, kickback, or other unlawful consideration; or otherwise recover the full amount of such rebate, kickback, or other unlawful consideration.

12. Notices. All notices, demands, or other communications which this Agreement contemplates or authorizes shall be in writing and shall be personally delivered or mailed to the other party to the addresses listed below. Communications shall be deemed to have been given on the first to occur of: (1) actual receipt at the address designated below, or (2) three working days after the deposit in the United States Mail of registered or certified mail, sent to the address designated below.

To City: To Consultant
City of Porterville Fehr & Peers
Transportation Department Project Manger
291 N. Main Street 600 Wilshire Blvd, Suite 1050
Porterville, CA 93257 Los Angeles, CA 90017

13. Miscellaneous

13.1. Standard of Care. Unless otherwise specified in this Agreement, the standard of care applicable to Consultant’s services will be the degree of skill and diligence ordinarily exercised by professionals performing similar services in the same or similar time and locality, and under the same or similar circumstances.

Professional Services Agreement
2025-2030 Short Range Transit Plan

13.2. Amendments. This Agreement may not be modified orally or in any manner other than by an agreement in writing signed by both Parties.

13.3. Waivers. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver or a waiver of a subsequent breach of the same or any other provision of this Agreement. No waiver shall be effective unless it is in writing and signed by the waiving party.

13.4. Assignment and Delegation. Consultant may not assign, transfer or delegate this Agreement or any portion of it without the City’s prior written consent. Any attempt to do so will void. City’s consent to one assignment, transfer or delegation shall not be deemed to be consent to any subsequent assignment, transfer or delegation.

13.5. Jurisdiction and Venue. The interpretation, validity, and enforcement of the Agreement shall be governed by and construed under the laws of the State of California.

Any suit, claim, or legal proceeding of any kind related to this Agreement shall be filed and heard in a court of competent jurisdiction in the County of Tulare.

13.6. Compliance with Law. Consultant shall comply with all applicable local, state, and federal laws, whether or not those laws are expressly stated in this Agreement.

13.6.1. Prevailing Wage Laws. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates; employment of apprentices (§ 1777.5), certified payroll records (§1776), hours of labor (§1813 and §1815), debarment of contractors and subcontractors (§1777.1) and the performance of other requirements on “public works” and “maintenance” projects. If the services being performed under this Agreement are part of a “public works” or “maintenance” project, as defined in the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. These prevailing rates are on file with the City and are available online at http://www.dir.ca.gov/DLSR.

Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents, harmless from any and all claims, costs, penalties, or interests arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

13.6.2. Non-discrimination. Consultant represents and warrants that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, color, national origin, handicap, ancestry, sex or age. Consultant shall also comply with all applicable antidiscrimination federal and state laws, including but not limited to, the California Fair Employment and Housing Act (Gov. Code 12990 (a-f) et seq.)

13.7. Business Entity Status. Consultant is responsible for filing all required documents and/or forms with the California Secretary of State and meeting all requirements of the

Professional Services Agreement
2025-2030 Short Range Transit Plan
Franchise Tax Board, to the extent such requirements apply to Consultant. By entering into this Agreement, Consultant represents that it is not a suspended corporation. If Consultant is a suspended corporation at the time it enters this Agreement, City may take steps to have this Agreement declared voidable.

13.8. Business License. Before the City signs this Agreement, Consultant shall obtain a City of Porterville Business License. Consultant shall maintain an active City of Porterville Business License during the term of this Agreement.

13.9. Successors and Assigns. This Agreement shall inure to the benefit of and be binding upon the Parties hereto and their respective successors and assigns.

13.10. Construction of Agreement. Each Party hereto has had an equivalent opportunity to participate in the drafting of this Agreement and/or to consult with legal counsel.

Therefore, the usual construction of an agreement against the drafting Party shall not apply hereto.

13.11. Severability. If a term of this Agreement is held invalid by a court of competent jurisdiction, the Agreement shall be construed as not containing that term, and the remainder of this Agreement shall remain in effect.

13.12. Controlling Provisions. In the case of any conflict between the terms of this Agreement and Exhibits hereto, and Consultant’s proposal (if any), the Agreement shall control. In the case of any conflict between the Exhibits hereto and the Consultant’s proposal (if any), the Exhibits shall control.

13.13. Entire Agreement. This Agreement and the Attached Exhibits comprise the entire integrated understanding between the Parties concerning the services to be performed.

This Agreement supersedes all prior negotiations, representations or agreements. All exhibits attached hereto are incorporated by reference herein.

13.14. Counterparts. City and Consultant agree that this Agreement may be executed in two or more counterparts, each of which shall be deemed an original.

13.15. Expenses for Enforcement. Consultant and City agree that the prevailing party’s reasonable costs, attorneys’ fees and expenses, including investigation fees and expert witness fees, shall be paid by the non-prevailing party in any dispute involving the terms and conditions of this Agreement.

14. Signatures. The individuals executing this Agreement on behalf of Consultant represent and warrant that they have the right, power, legal capacity and authority to enter into and to execute this Agreement on behalf of Consultant.

Professional Services Agreement
2025-2030 Short Range Transit Plan
The Parties agree to the full performance of these terms set forth here.

City of Porterville Fehr & Peers
291 N. Main Street 600 Wilshire Boulevard, Suite 1050
Porterville, CA 93257 Los Angeles, CA 90017
By: Martha A. Flores By: Sarah Brandenberg
Title: Mayor Title: Vice President
Date: __________________ Date: ________________________

Signature: _____________________ Signature: ___________________________ Attest:
_____________________________
Patrice Hildreth, City Clerk
Approved as to form:
_____________________________
Julia M. Lew, City Attorney
Exhibits:

A. RFP No. 2025-2030 Short Range Transit Plan
B. Consultant Proposal
C. Compensation
City of Porterville
2025-2030 Short
Range Transit Plan
Request for Proposals No. 24/25-SR1977
August 22, 2024

PREPARED FOR

PORTERVILLE TRANSIT

CITY OF PORTERVILLE
291 N. MAIN STREET
PORTERVILLE, CA 93257

PREPARED BY

FEHR & PEERS
600 WILSHIRE BOULEVARD, SUITE 1050
LOS ANGELES, CA 90017
(213) 261-3050
August 22, 2024
Porterville Transit
City of Porterville
291 N. Main Street
Porterville, CA 93257
Subject: Proposal for the 2025-2030 City of Porterville Short Range Transit Plan Dear Purchasing Manager:

Fehr & Peers is pleased to present our proposal for City of Porterville 2025-2030 Short Range Transit Plan. (SRTP). The Fehr & Peers Team offers an in-depth understanding of the opportunities and challenges faced by the City of Porterville in providing indispensable mobility services. We understand that Porterville seeks to achieve faster, more frequent transit service to provide more competitive travel times and accommodate anticipated growth.

We believe a successful Short Range Transit Plan combines a rigorous analysis of travel markets and a robust community-driven outreach process to develop actionable and responsive service plans. Fehr & Peers is uniquely prepared to help the City successfully navigate these challenges and develop an efficient and effective system for the following reasons:
• We provide a proactive, effective outreach process: With our extensive experience throughout the Central Valley, we understand the study corridor and bilingual community outreach needs. • We have unmatched experience working on similar SRTPs: Fehr & Peers works closely with small and mid-sized transit agencies preparing Short Range Transit Plans. We offer a robust technical analysis and identify recommendations that are relevant and financially feasible. • We bring a multimodal, complete streets approach: Fehr & Peers offers the added benefit of a complete streets approach that understands the interactions of transit services with other modes of transportation and the City’s changing land use context.

Jeremiah LaRose, Senior Associate will serve as the project manager for this effort. As one of our top transit experts, Jeremiah specializes in SRTPs, offering recent experience managing the Lathrop Transit Study, and Ventura County Transportation Commission (VCTC) SRTP. Please do not hesitate to contact Jeremiah at 213-261-3079 with any questions regarding this proposal.

Sincerely,

FEHR & PEERS
Sarah Brandenberg, TE
Vice President
Authorized Signer
(213) 261-3050
[email protected]
FEHR1 PEERS
Section One
Experience & Past
Performance
Firm Overview
About Fehr & Peers
Founded in 1985, Fehr & Peers has been trusted by clients to be their partners in transportation planning and engineering for 38 years.

As a full-service multimodal transportation planning and engineering firm, Fehr & Peers offers clients insight and expertise with all matters relating to transportation and a deep bench of internal experts provide a full suite of in-house services for each of our projects.

Fehr & Peers is among the largest firms in the United States focusing exclusively on transportation planning and engineering. Although we have grown from a small, local firm into a large national firm of 360+ employees, we remain steadfast in our commitment to our clients and the communities we serve.

Core Services
We purposefully maintain a focus
on transportation consulting.

Our firm's services include the
following:
• Active Transportation
• Climate & Resilience
• Communications &
Engagement
• Data Science
• Emerging Technologies
• Equity in Transportation
• Land
Use & Transportation
• Parking
• Safety
• Transit Planning
• Transportation Engineering
• Transportation Forecasting & 0 ur Operations Clients said we met and exceeded expectations:
2023 97% 98% 98%
Client
Survey
Results
value quality service
%
say they
would use
us again.

Transit Planning

TRANSIT PLANNING
Transit planning has been a core
service of Fehr & Peers since our
founding in 1985. Over the past
35 years, we have worked on
transit planning, implementation,
funding, and operations studies
across the United States and in
communities large and small.

Our firm's experience covers
the entire spectrum of transit
services, from launching new
services, to transit service vision
plans, to major system expansion
studies.

We understand the value of
inclusion and integration.

We understand that for solutions
to be equitable, the planning
process needs input and
direction from across a broad
diversity of constituents, and
we recognize the critical effect
of customizing transit projects
to ensure they not only address
agency operating and planning
objectives, but that they truly
serve the people that need
them and improve efficiency
and quality of life. Therefore,
we consider the full range of
agency needs, user groups, and
modes in our transit planning
to ensure successful integration
and operations alongside other
local and regional transportation
options.

We bring local knowledge and
expertise. Our philosophy of
focusing on improving our local
communities rather than at the
national scale means we work
deeply with a broad range of local
clients, and bring an unparalleled
sensitivity for community values
and conditions to our transit
work. Successful transit responds
to local needs and concerns, so
our plans and designs keep this
local perspective at the forefront,
creating projects that are both
technically successful and
accepted by the community.

We leverage innovative
technology for data-based,
concrete solutions.

Our use of rigorous planning
methods, tools, and data
enables us to create highperforming, future-oriented
transit that supports the ability
of all community members to
access services and jobs in their
neighborhoods and beyond. We
ensure custom, data-backed
solutions by applying our inhouse tools (such as Reliability+ and Ridership+) in combination
with other processes.

Project Sample Fehr & Peers led
development of the Park City, Utah SRTP
Project Sample Fehr & Peers led the NPS System Usage Analysis for National Parks in Colorado. Fehr & Peers collected big data (cell phone data) from data vendors, to document and analyze the visitor use patterns to and within 13 National Park Service units.

PARK CITY

SHORT RANGE

TRANSIT PLAN
o e eoo
List of Similar
Recent Projects
Fehr & Peers has recently provided transit planning services for the following clients:
• Sacramento Regional Transit
(SacRT)
• Sacramento Area Council of
Governments (SACOG)
• Salem Area Mass Transit
District (SAMTD)
• Salt Lake City
• SamTrans
• San Diego Association of
Governments (SANDAG)
• San Francisco Municipal
Transportation Agency
(SFMTA)
• San Joaquin Council of
Governments (SJCOG)
• San Joaquin Regional Transit
District (SJRTD)
• Santa Barbara County
Association of Governments
(SBCAG)
• Santa Clara Valley
Transportation Authority
(VTA)
• Seattle Department of
Transportation
• Shasta Regional
Transportation Authority
(SRTA)
• Solano Transportation
Authority
• Sound Transit
• Spokane Transit Authority
• Stanislaus Regional Transit
Authority
• Summit County
• Tahoe Transportation District
• Town of Castle Rock
• Town of Jackson
• Town of Vail
• TriMet
• UC Merced
• UC Davis
• Uber Technologies
• Utah Department of
Transportation
• Utah Transit Authority
• Wasatch County
• Yosemite Area Regional
Transit (YARTS)
• Butte County Association of
Governments (BCAG)
• Caltrain
• City and County of Denver
• City of Aspen
• City of Boulder
• City of Lathrop
• City of Manteca
• City of Orange
• Colorado Department of
Transportation (CDOT)
• County of Santa Cruz
• King County Metro Transit
• Los Angeles County
Metropolitan Transportation
Authority (LA Metro)
• Metropolitan Washington
Council of Governments
(MWCOG)
• Orange County
Transportation Authority
(OCTA)
• Park City
• Pepperdine University
• Pierce Transit
• Rhoutt County
• Riverside County
Transportation Commission
(RCTC)
• Riverside Transit Agency, CA
d
e
- --- 53 RevenueVehlcieHours •-•o,••-;::,;::;:-;;;,,,,=".-:.:: _.., ..... ~~=~i~Ef~-==_;~-=·-·- T-~•---=--
-•
--
---· - ::; -
~~ ~ d-~~. / ' , ,.
~' ,:,
. - ,,..,,.,,. - ,.. .. "".';.
_,,,. .. . ,,,. _.,,
N
A
~Sf,~~n
Citibus Five-Year Serv1 ce Plan 202.4-2028

VCTC SRTP
& Transit Integration &
Efficiency Study (TIES)

VENTURA COUNTY, CA
The Ventura County Transportation Commission
(VCTC) is both the regional transportation planning
agency (RTPA) for Ventura County and a direct
transit operator of intercity services. In both of these roles, VCTC is organizing a countywide short-range
transit plan (SRTP) to re-evaluate the full network of
fixed-route and paratransit services operating in the
County and consider opportunities for improvement
for the next five years. This SRTP is somewhat
unique in that it follows a multi-year examination
of transit integration (TIES), potentially leading to
some consolidation of transit operations in the
County. The SRTP will evaluate all transit offerings
of the cities and County (except for the Gold Coast
Transit District, which is completing their own SRTP
ahead of VCTC) and develop recommendations for
service improvements based on community input,
productivity, market opportunities, and early actions
recommended in TIES. A significant component
of this work is a full examination of integrating all
demand-response/paratransit services into a single
county-wide operation. The SRTP is ongoing with
completion anticipated in Spring 2025. In the TIES
project, VCTC and its partners examined potential
changes to all aspects of transit administration,
operations, and customer experience across the
eight agencies and their associated city governments.

The study heavily engaged staff and decision
makers across these communities to examine the
administrative and functional changes that are
possible, and to determine how they could lead to
better transit. Fehr & Peers developed a series of
individual strategies the agencies could undertake
collaboratively. Those individual strategies are
organized into three alternatives ranging from
continued independent administration with
increased collaboration to a full consolidation into
a single countywide transit agency with regional
responsibility. The final study framework informed an
ongoing conversation between the Commission and
the community and led to a commitment to improve
technical coordination and collaboration with firm
steps towards consolidating paratransit operations,
which has led to the current SRTP.

CONTACT PERSON
Claire Grasty
Public Transit Director
(805) 642-1591 x115
[email protected]
751 E. Daily Dr. STE. 420
Camarillo, CA 93010

PROJECT DATES
TIES: February 2021 - November 2023
SRTP: October 2023 - Ongoing

CONSULTANT FEE
SRTP: $472,355
TIES: $330,000
f
SBCAG Clean Air Express
SRTP

SANTA BARBARA COUNTY, CA
Fehr & Peers completed a study for the Santa Barbara
County Association of Government’s (SBCAG) “Clean
Air Express” bus service that provides commuter
connections from northern Santa Barbara County
to jobs centers in Goleta and the City of Santa
Barbara. The Clean Air Express received its first-ever
comprehensive service analysis after several decades
of successful operation. The SRTP evaluated ridership
and operations performance to examine potential
changes to service offerings including expansion of
new times or lines. We conducted rider and non-rider
surveys to understand which factors might influence
these potential customers to try the bus, finding
that customer loyalty and satisfaction are high but
longtime customers retiring are not being replaced by
younger commuters. Our financial analysis included
understanding capital, operating, maintenance
projections and we explored fare policy and analyzed
future operating scenarios and opportunities to
pursue new State and Federal funding streams in
advance of a projected funding shortfall. PROJECT DATES October 2018-November 2019

CONSULTANT FEE
$100,000
g
11111"""
,,,:-. .
,, / V
/4 ~ --~
c\\~t < :• ••
.
~-- .. ~,,,.

Park City
SRTP

PARK CITY, UTAH
Fehr & Peers led the development of a Short-Range
Transit Plan on behalf of Park City, UT. This included
several core elements to address the transit mobility
challenges in the ski-oriented resort community such
as a detailed analysis of current transit performance
and review of future community conditions; a travel
market assessment using Streetlight cell phone data;
5-year route and service improvements; analysis on
new and emerging transit technologies including
gondola and microtransit; detailed operational and
capital financial plans with estimates of required
revenue and expenses;  related policies, procedures,
staffing needs, community partnerships; and
implementation plan with phasing. The primary plan
elements were speed and reliability improvements,
connectivity between transit service types,
reimagining service to accommodate changing nodes
and patterns, and integrating mobility to enable
better non-driving mobility options.

CONTACT PERSON
Alex Roy
Park City Municipal Corporation
[email protected]
(435) 400-4172
PO Box 1480
Park City, UT 84060

PROJECT DATES
June 2021 - November 2023

CONSULTANT FEE
$201,500
SJRTD Comprehensive
Operational Analysis &
Lathrop Study

LATHROP, CA
Fehr & Peers prepared the San Joaquin Regional
Transit District (RTD) Next Gen Plan, a comprehensive
operational analysis and service plan for RTD fixedroute bus service. The Next Gen planning effort examined existing and future transit markets,
pre- and post-COVID transit performance, and
community and stakeholder input. The resulting
Next Gen Plan identified an updated fixed-route
bus network designed to serve the residents of San
Joaquin County for the next 10 years. Subsequently,
RTD in partnership with the City of Lathrop
sought Fehr & Peers support for a focused transit
development plan. The City of Lathrop is one of
the fastest-growing in California with the massive
“River Islands” development west of I-5 comprising
an entirely new planned community. Lathrop has
traditionally had minimal access to transit service,
limited primarily to regional express services and
the Altamont Corridor Express (ACE) train service to
San Jose that is oriented towards commuters. With
the rapid growth and an historic minority population
that is underserved by transit, the City and RTD
hope to identify opportunities to extend new transit
services aligned with community needs. Fehr & Peers
developed a scope that relies heavily on community
engagement and has been working with Lathrop to
get connected to organizations in the established
community including those who may prefer to speak
Spanish, as well as with the schools, libraries, senior centers, and other groups who will help us engage
broadly with the population.

CONTACT PERSON
Dámaris E. Galvan
Service Development Manager
San Joaquin Regional Transit District (RTD)
209.948.5566 x696
[email protected]

PROJECT DATES
January 2021 - November 2022

CONSULTANT FEE
$626,650
h
City of Irvine
Transit Vision

IRVINE, CA
Fehr & Peers completed a study for the City of Irvine
to understand the post-pandemic opportunities to
improve local circulation with new intracity shuttles
or innovative forms of transit in response to resident
interest and to meet city climate action policies and
objectives. The City had received an OCTA Project
V grant to study and implement new transit prior to
the pandemic, and the changes in travel behavior
prompted a close examination of current travel
patterns. Fehr & Peers organized a broad group of
community stakeholders representing the school
district, other City departments, business leaders,
and community organizations to examine potential
travel needs. We surveyed city residents, hosted inperson and virtual engagement events, and provided a pre-recorded informational video on YouTube
to spread the word. Our survey and engagement
findings were combined with extensive travel pattern
analysis using both Streetlight and Replica data
sources, comparing activity by time of day from 2022
and 2019 to illuminate where in the city and when
trips remained strong with potential to grow. Our
transit service plans sought to fill in coverage where
the regional OCTA routes were a relatively far walk for most residents and provide a one-seat ride between
neighborhoods, several middle and high schools,
and the Spectrum Center activity hub. Our highly
graphical final report also laid out a vision for future service expansions to expand coverage in developing
neighborhoods and support the objective of reducing
traffic demand to key destinations. The City Council
approved the study and in April 2024 launched the
pilot bus service with 20-minute headways (compared
to hourly headways for most other transit in the city).

CONTACT PERSON
Melissa Dugan, AICP, PTP
Project Development Administrator
(949) 724-7384
[email protected]
1 Civic Center Plaza
Irvine, CA 92606-5207

PROJECT DATES
July 2021 - July 2023

CONSULTANT FEE
$269,350
Summit County
Summit Stage
2022-2026 SRTP

FRISCO, COLORADO
Summit Stage is a rural resort transit provider
serving Silverthorne, Frisco, Keystone, Dillon, and
Breckenridge Colorado.

Fehr & Peers supported the development of a Short
Range Transit Plan for Summit Stage, a department of
Summit County, Colorado for 2022-2026.

The project included a comprehensive transit system
review, service options analysis, preferred alternative development with service, capital, and financial plan.

The end result was an implementable transit service
vision and phasing plan for the future of Summit
Stage.

CONTACT PERSON
Chris Lubbers
Transit Director
(970) 668-4161
[email protected]
0222 County Shops Road
Frisco, CO 80443

PROJECT DATES
September 2020-March 2021

CONSULTANT FEE
$49,340
i
Section Two
Project Personnel
Personnel
Staffing Plan
To identify the best way for
Porterville to implement its
transit vision, Fehr & Peers has
assembled a team of top-notch
transit specialists, engagement
experts, and transportation
futurists. This team will bring
both national best practices and
in-depth local knowledge to work
through the technical, political,
financial, and logistical issues
that must be considered when
translating a bold vision into
implementable action.

KEY PERSONNEL
We have assigned staff to lead
service planning, travel market
analysis, and community and
stakeholder engagement.

SUBCONSULTANTS
Fehr & Peers has more than
360 transportation planning
and engineering focused staff
companywide. As such, we do
not require any subconsultants to
perform the scope of services.

Jason Miller
Project Advisor
12 Hours
Daniel Jacobson
Principal-in-Charge (PIC)
47 Hours
Jeremiah LaRose, AICP
Project Manager (PM)
94 Hours
Gaby Picado-Aguilar
Lead Planner
204 Hours
Kari McNickle
Community Engagement Lead
12 Hours
360+ Companywide Staff
As-Needed Technical Support
67 Admin Hours

PROJECT ORGANIZATION CHART
Porterville Transit
City of Porterville
Project Owner
j
Jeremiah
LaRose AICP

PROJECT MANAGER
Jeremiah is a multimodal
transportation planner and
project manager with a
background in transit service
planning and operations.

Jeremiah has worked extensively
across disciplines including traffic
operations, first-last mile access,
safety, and travel behavior
analysis. Jeremiah is also the
leader of the Fehr & Peers Transit
Discipline Group, our internal
research and development
initiative.

As an expert in transit planning,
Jeremiah has helped cities
and agencies across the U.S.
complete comprehensive transit
system analyses, advised on fare
and funding policy, developed
station access plans, and written
transit street and stop design
guidance.

Jeremiah previously served as
the Manager of Operations &
Service Planning for COAST, a
public transit agency serving
southeastern New Hampshire.

RELEVANT PROJECTS
• VCTC Ventura County SRTP -
Ventura County, CA
• Laguna Woods Village Short
Range Transit Plan - Laguna
Woods, CA
• Clean Air Express Short Range
Transit Plan - Santa Barbara
County, CA
• SJRTD COA & Lathrop Transit
Study - San Joaquin County, CA
• City of Santa Monica Big Blue
Bus COA - Santa Monica, CA
• City of Orange Community
Circulator - Orange, CA
• Orlando MetroPlan Transit
Vision Plan - Orlando, FL
• Ventura County Transit
Integration & Efficiency Study -
Ventura County, CA
• Irvine Transit Vision - Irvine, CA
• LA Metro C Line Extension
to Torrance Draft EIR and
Conceptual Design - Los
Angeles County, CA
• LA Metro Transit to Parks
Summit - Los Angeles County,
CA
• City of Carson Circuit
Comprehensive Operations
Analysis - Carson, CA
• SBCAG Rail Integration Study -
Santa Barbara County, CA
• Irvine Spectrum Transit Options
- Irvine, CA

WORK PERFORMED
Jeremiah LaRose, AICP, will
serve as the day-to-day project
manager and be the direct
contact for City staff. He will
be responsible for managing
the project team, budget, and
schedule.
"Fantastic experience
working with Jeremiah
and his team. We are
quite pleased with
the final report, and
truly appreciative of
their support to get
to the finish line."
-Jason Jo, City of Carson
(Carson Circuit COA)
"I couldn't be happier
with [Jeremiah's] work.

This includes the focus
on the project and the
work itself, but also the
outreach/public-facing
components and ability
to explain complicated
things very easily."
-Melissa Dugan, City of Irvine
(Irvine Transit Vision)
k
As a former regional
transportation authority director
in a mountain town setting, Jason
is passionate about planning
implementable transportation
solutions that facilitate stronger,
more connected communities.

He is a strategic thinker who can
put ideas into plans as well as a
skilled collaborator who builds
community consensus.
"Outstanding
performance,
responsive, nimble,
thorough and motivated
towards a great final
product and great
public participation."
- Chris Lubbers, Summit
County (Summit Stage SRTP)

RELEVANT PROJECTS
• Park City SRTP - Park City, UT
• Routt/Steamboat/Craig RTA
Transit Planning Support –
Steamboat, CO
• Moab Transit Implementation
Plan – Moab, UT
• Lake County Transit Feasibility
Study – Leadville, CO
• Yellowstone National Park
Transit Study – Yellowstone, WY
• Cades Cove National Park
Transit Study – Great Smokies
National Park, TN
• Great Sand Dunes National
Park Transit Study – Alamosa,
CO
• Park County Transit Feasibility
Study – Fairplay, CO
• Skyline Transit Plan, Mobility
Hub Plan, and Grant Support –
Big Sky, MT
• All Points Transit On-demand
Transit Study – Montrose, CO
• SMART Specialized Transit
Study – Telluride, CO
• Summit Stage Short Range
Transit Plan and Equity and
Access Study – Summit County,
CO
• Fort Collins Transit Funding and
Fare Free Study – Fort Collins,
CO
• NE Denver Microtransit
Implementation Plan –
Montbello/Denver, CO
• START Bus Technology RFP
Support and Five-Year Route
Plan including Bus Rapid
Transit – Jackson, WY

WORK PERFORMED
Jason will provide strategic
guidance and resources from his
past similar SRTP experience,
particularly on service planning
and implementation efforts.

Jason Miller

PROJECT ADVISOR
Jason is a transportation
professional with over 19 years
of career experience planning,
developing, and implementing
effective multimodal
transportation solutions, with
a unique emphasis on tourismbased transit systems. Jason has worked on a wide range of
transportation projects that
have included advanced and
emerging mobility studies that
have included microtransit,
transportation network company
(TNCs) partnerships, and bus
rapid transit strategies; transit
route and development plans
that have incorporated creative
first/last mile solutions; transit
technology plans with smart
infrastructure and real-time
customer information; and
integrated transportation
infrastructure development plans
with bicycle and pedestrian
elements and wayfinding.
l
Daniel Jacobson

PRINCIPAL-IN-CHARGE
Daniel is a principal and
national transit leader with 13
years of experience, focusing
on transportation strategy,
policy, operations, and design
projects for transit agencies
across the nation.Daniel focuses
on complex transit, complete
streets, and development
projects, drawing upon a range
of experiences helping public
and private sector clients. He
excels in helping clients resolve
challenges at all stages of project
development. Daniel brings a
passionate, problem-solving
approach to transportation
projects to achieve meaningful,
implementable outcomes.

WORK PERFORMED
Daniel brings national transit
expertise, and will serve as
principal-in-charge, providing
project oversight, technical
advising, and QA/QC for primary
deliverables.

RELEVANT PROJECTS
• Caltrain Short Range Transit
Plan - San Francisco, CA
• Eureka Transit Line-by-Line
Analysis - Eureka, CA
• City of South San Francisco,
South City Shuttle Operations -
San Francisco, CA
• SamTrans Express Bus Study -
San Mateo County, CA
• SamTrans Bus Stop
Improvement Plan - San Mateo
County, CA
• SamTrans Strategic Plan - San
Mateo County, CA
• SamTrans - Countywide Shuttle
Study - San Mateo County, CA
• Caltrain Electrification Service
Planning - San Francisco, CA
• Caltrain Business Plan - San
Francisco, CA
• Monterey-Salinas Transit,
Salinas Valley Express Bus
Study - Monterey County, CA
• Monterey-Salinas Transit,
South County Study - Monterey
County, CA
• Rosmoor Senior Living
Community Short Range
Transportation Plan - Walnut
Creek, CA
• California High Speed Rail
(HSR), Statewide Planning - CA
• California HSR, Fresno Transit
Center Feasibility Assessment -
Fresno, CA
• City of Hayward Shuttle Study -
Hayward, CA
m
Gaby PicadoAguilar

LEAD PLANNER/DEPUTY PM
Gabriela (Gaby) PicadoAguilar is a transportation
planner with over eight years
of experience. She received
her dual degree masters in
Transportation Engineering and
City Planning from UC Berkeley.

Gaby previously worked as a
transportation engineer in Costa
Rica, working closely with the
San José Metropolitan Area travel
demand model for a range of
projects, such as the prefeasibility
study of an electrified light
urban rail. Gaby’s experience in
transportation planning efforts
includes a diversity of projects
ranging from multimodal corridor
level analysis, bicycle planning,
transit planning, travel pattern
studies, crash analysis, and Big
Data collection/analysis.

RELEVANT PROJECTS
• I-580 Transit & Multimodal
Strategy - Alameda Couinty, CA
• BART Richmond Line Corridor
Access Improvement Plan -
Richmond, CA
• MTC Transit 2050+ Needs
Assessment
• SFMTA San Francisco Vision
Zero Quick-Build Pre-Planning
Project - San Francisco, CA
• Caltrain Ridership Recovery
Taskforce

WORK PERFORMED
Gaby will serve as the primary
project planner and lead analyst
across all tasks. She will also
assist Jeremiah with budget and
schedule adherence.
n
Kari McNickle

COMMUNITY ENGAGEMENT LEAD
A Stockton resident who works
throughout the Central Valley,
Kari has a deep understanding of
the people and places that will
be impacted by the SRTP. Kari
is based in our Stockton office,
and her project work succeeds
due to her genuine interest in
improving mobility and access for
transportation system users and
her ability to build meaningful
relationships with communities
and stakeholders.

Kari's background in advocacy
enhances her work with
communities. She served on
the board of directors for the
San Joaquin Bike Coalition for
seven years, and in her former
role at the San Joaquin Council
of Governments (SJCOG), she
oversaw community engagement
and business development for the
three-county Dibs Transportation
Demand Management program,
including collaboration with
MCAG staff and jurisdictions. She
regularly interfaced with local
Kari agencies, stakeholders, and
employers in Merced County,
including participation in the
Merced Chamber of Commerce
Green Team, and provided
support for groups such as the
Merced Bicycle Coalition, UC
Merced, and Golden Valley Health
in organizing bike to work and
rideshare events. This experience
is testament to her ability to
work with multiple jurisdictions
concurrently, while successfully
balancing and addressing
competing priorities. Kari is
experienced with MCAG's policies,
processes, and context within
the community through her work
managing the MCAG Regional
Non-Motorized Transportation
Plan.

RELEVANT PROJECTS
• SJRTD Transit Redesign Study -
San Joaquin County, CA
• City of Manteca Downtown
Transit Center - Manteca, CA
• Tri-Valley San Joaquin Valley
Regional Rail Authority, Valley
Link Project - San Joaquin
County, CA
• CCTA East County Integrated
Transit - Contra Costa Count,
CA
• Merced Regional Active
Transportation Plan - Merced
County, CA
• Merced County Westside
Commuter Bus Study - Merced
County, CA
• Manteca Non-Motorized
Transportation Plan - Manteca,
CA
• Madera County ATP Grant
Writing Support
• Interregional Bicycle Tourism -
MultiCounty, CA
• Caltrans Pedestrian Safety
Countermeasure Toolbox -
Statewide, CA

WORK PERFORMED
Kari will support development of
the Community and Stakeholder
Engagement Plan as well as Task
3 - Community and Stakeholder
Engagment and Outreach.
o
Scope of Work Section Three
Methodology & Work Plan
Approach
Our approach puts community
engagement as the connective
thread for all of our analysis and
concept development activities.

ROBUST ENGAGEMENT
We begin the study by engaging
staff, stakeholders, riders, bus
operators, and potential riders
in the community, to learn about
their transportation needs and
ideas.

TRANSIT SYSTEM ANALYSIS
We pair their input with data
analysis about how Porterville
Transit and the regional transit
network connect homes, schools,
employment, and entertainment
destinations.

From this review of existing
conditions, we also look to
the future to understand
how development and other
transit changes could provide
opportunity for transit to succeed
and risks that could endanger it.

COLLABORATIVE DEVELOPMENT
Next, our team will develop
concepts that address the
community needs and
opportunities we see based on
the data, in collaboration with
City staff at every step.

Once draft concepts are ready, we
reconnect with the community
and stakeholders to gather
feedback on the ideas and
lead us towards a final service
recommendation.

Our intent is to collaborate
and guide a community to the
solutions they believe fit their
needs and resources best,
informed by our staff expertise
and national best practices.
p
Task 1
Project
Management
& Community
and Stakeholder
Engagement Plan
We understand that this SRTP is
a major priority for the City and
expect a fast-paced schedule.

We will create a project schedule
that includes finalized timelines
for each portion of the scope.

Fehr & Peers will assemble a
project management team (PMT),
comprised of Fehr & Peers team
key staff and designated City
staff or representatives, with
whom we will facilitate regular
meetings. We will monitor the
project schedule and check in at
our regular meetings and identify
priorities for the coming weeks to
ensure both the consultant and
City team are prepared to meet
deadlines, or adjust timing and
expectations accordingly.

Task 1.1 Kick-Off Meeting
Fehr & Peers will facilitate a
virtual kick-off meeting with
the PMT. The PMT will work to
refine the goals and objectives
of the STRP, proposed timeline
and scope of work presented
herein and develop more
detailed milestones, interrelated
tasks, concurrent tasks, and
sequential work pieces. We will
use the project kick-off to discuss
the City’s vision for the SRTP,
including its goals and objectives.

Additionally, the project schedule
will be presented, reviewed, and
refined.

Task 1.2 Community
and Stakeholder
Engagement Plan
Because community engagement
is at the core of this study, and
we expect a fast-paced schedule,
we will prioritize drafting the
Community and Stakeholder
Plan for City review within the
first two weeks following notice
to proceed. The Community and
Stakeholder Plan will establish
the objectives for engagement,
the activities to accomplish those
objectives, responsibilities for the
consultant team and City staff,
and the relationship between
the engagement activities
and the project timeline. We
will also list key stakeholders
identified with support from City
staff who represent other City
departments, businesses, and
community organizations that
will support engaging members
of the community who use or
could use transit, such as TCAG
Social Services Transportation
Advisory Council (SSTAC).

Task 1.3 Regular Check-Ins
To meet the schedule and
to ensure high levels of
coordination, we propose virtual
PMT meetings every two weeks
or more frequently depending on
project milestones.

TASK 1 DELIVERABLES
• Project team internal file
sharing and collaboration site
(Sharepoint)
• Project schedule delivered in
Microsoft Excel
• Community and Stakeholder
Engagement Plan, including
statement of desired
engagement outcomes
• Kick-off call with project team
• Bi-weekly check-in meetings
with agendas and meeting
summaries within five (5)
business days after each
meeting
• Monthly invoices and progress
reports
q
Task 2
Goal Development
& Alignment
Fehr & Peers assumes
implementing the long-range
objectives of TCAG’s Regional
Transportation Plan/Sustainable
Communities Strategy will
be foundational to the SRTP.

We will complete an in-depth
review of TCAG’s Regional
Transportation Plan/Sustainable
Communities Strategy objectives
and recommendations, as well
as other existing plans and
documents, and a survey of
best practices from other similar
agencies in California.

The focus for the vision and goals
of the SRTP will be informed by
this review and the feedback
obtained from the kick-off
meeting. Based on the City’s
feedback and our experience with
similar agencies, Fehr & Peers
can advise on the spectrum of
goals and objectives to include
in the SRTP, and help the City
in its decision-making. These
goals would be aligned with
state and federal mandates,
including, but not limited to,
performance-based planning
and programming targets, and
Senate Bill 743. Fehr & Peers has
ample experience working within
the SB743 framework, including
developing the circulation
element of many cities’ General
Plan, and specifically on transit
projects such as the Irvine Transit
Vision which was enacted in part
to help city achieve emissions
reductions and provide an
alternative to traffic congestion.

Our team will convene a
workshop with City staff to
solidify goals for the SRTP and
document outcomes in a brief
summary memo. Goals will
be categorized by time into
short-range and long-range
goals. Short-range goals might
include near-term gains in total
ridership, beginning transition to
zero emission buses, improved
systems for tracking transit
access and utilization, etc.

Long-range items would be
deployment of a full ZEB fleet,
increase in overall access to
transit as a result of new routes,
stable or growing cash reserves,
etc.

Our report will clearly lay out
the regulatory framework
for performance standards
consistent with requirements
identified in the RFP. Performance
standards will reflect a balance
of stakeholder engagement,
industry best practices, and
acknowledgement that travel
patterns and transit ridership
remain fundamentally different
than they were prior to the
pandemic.

TASK 2 DELIVERABLES
• A brief summary memo
documenting the goals for the
SRTP, categorized as short
and long-term, as well as a
summary of the regulatory
framework for performance
standards. One round of
revisions will be provided based
on consolidated comments
from City staff.

Task 3
Community
and Stakeholder
Engagement
This task is the foundation
of our ability to develop
recommendations that support
the community’s needs and
expectations for transit. We also
rely on existing City methods of
communication to riders and
residents to announce the study
and provide the public with
the background information,
timeline, and opportunities for
engagement. Early in the project,
we will launch a project website
on the Social Pinpoint platform,
which provides information to
the public about the study and
can be updated throughout the
process. Social Pinpoint is an
interactive web-based platform
that allows for clear and concise
delivery of important project
information to the public and
includes a built-in surveying
function. Survey techniques
in Social Pinpoint can include
traditional questionnaires, spatial
surveying where members of the
public can provide feedback at
specific locations on a map, or
a combination of the two. Fehr
& Peers has successfully used
Social Pinpoint on numerous
similar transit projects; it is one
of the more intuitive and mobilefriendly crowd-based feedback tools, which broadens the reach
of engagement efforts and results
in more representative feedback.

An example of a current, live tool
can be found here.
r
Task 3.1 Existing
Conditions Survey
Fehr & Peers will develop an initial
survey within the Social Pinpoint
platform to be distributed within
existing print and digital media
channels by the City and relevant
partner agencies. Printed surveys
will also be available on board
the vehicles for passengers to
complete during or after their
trip. The digital version on Social
Pinpoint will be accessible
through a simple website link
and/or QR code so riders can
complete the survey at their
convenience. Fehr & Peers will
work with the City’s contractor
to organize the distribution of
surveys to minimize responsibility
and potential for distraction
to the operators and simplify
return of completed surveys.

Additionally, we will work with
the key stakeholders identified in
the Community and Stakeholder
Engagement Plan from Task 1
to reach a mix of transit riders,
former riders and non-riders
alike.

The survey would provide
information on the demographic
profile of transit riders, travel
patterns and characteristics
of the transit users and robust
estimates of transit origin/
destination patterns, key to
analytical planning efforts. By
using Social Pinpoint we can get
robust desire lines by allowing
respondents to place pins on the
map for where they most often
need to go.
s
Task 3.2 Community
Meetings
The Fehr & Peers team will
convene five public meetings
to announce the SRTP and
solicit initial feedback from the
community. The exact format
of these meetings will be
determined in collaboration with
City staff. We will work with the
City/TACG to identify the best
day of week and time for each
meeting to reach the intended
audience and provide different
opportunities for people to join.

These meetings will be held with
the following stakeholders:

1. Porterville Unified School
District (PUSD) and Burton School
District to discuss transportation
for students

2. Operations contract staff (SM
Transit) to obtain feedback and
suggestions regarding the current
operations, what is working and
what has room for improvement

3. Social Services Transportation
Advisory Council (SSTAC)
presentation with draft
information to receive their
feedback on the direction of the
plan

4. TCAG presentation during the
release of the final draft plan

5. Porterville City Council
presentation during the release of
the final draft plan
TASK 3 DELIVERABLES
• Project website on Social
Pinpoint
• Community survey distributed
via Social Pinpoint
• Outreach materials including
informational posters,
promotional flyers in print as
appropriate, social media copy
and imagery, and facilitating
community surveys and project
updates.
• Draft technical memo
synthesizing what was heard
throughout initial stakeholder
and community engagement,
linking to SRTP goals and
vision, and synthesizing
potential trade-offs and
decisions to be made through
SRTP development.
• PowerPoint presentation to
TCAG/Porterville City Council
t
Task 4
Analysis of
Existing Transit
Service System
Task 4.1 Agency
Background and Profile
An overview of the agency’s
history and governance
structure will be included to
provide context setting to the
SRTP. Fehr & Peers will rely on
materials provided by the City
for this subsection, which could
include past reports or other
documentation staff provide.

Task 4.2 Fleet and
Facilities Inventory
The existing revenue fleet
will be inventoried based on
vehicle types, size and seated/
wheelchair capacity, age,
replacement schedule, and the
type of service it can provide
(local, express, commuter,
demand response). The inventory
will be based on information
provided by the City.

Existing operating, maintenance,
and passenger facilities will be
surveyed and described based
on the characteristics listed in
the RFP. Both Jeremiah LaRose
and Jason Miller have experience
in managing fleets and facilities,
with Jeremiah LaRose currently
supporting the City of West
Hollywood in updating their
vehicle fleet and putting best
practices into place for State
of Good Repair. Our inventory
will include a visual summary
of the rolling stock and their
replacement schedule relative
to the applicable service types
to illustrate the timeline for
transitioning vehicles.

TASK 4 DELIVERABLES
• PowerPoint presentation that
includes:

1. Agency background,
including a governance
structure organigram

2. Review of existing fleet
and facilities

3. Description of vehicle
revenue fleet in graphic
format
• Excel workbook inventory of
vehicle revenue fleet
• Excel workbook inventory of
existing facilities
• Excel workbook with key
parameters resulting from the
bus stop amenity/desktop
review
u
Task 5
Multimodal
Assessment
The basis for an effective SRTP is
a detailed understanding of the
historical context of the service
as well as the current and future
conditions in the community.

Fehr & Peers will conduct a
detailed technical analysis of the
City’s fixed-route, paratransit
and dial-a-ride services using the
most granular data the operator
is able to provide for the period
2019 through the most recently
available data. Alongside the
transit service conditions, we
will study the current land use
and demographic context of the
city and consider planned future
land use and policies as well as
regional and state programs that
could affect opportunities and
risks for transit.

Identifying how, when and where
people are traveling around and
to/from the City of Porterville
and how those travel patterns
compare to the transit service
provided.

Task 5.1 Travel Demand
and Market Analysis
(Optional Task)
This task incorporates travel
demand model analysis and big
data travel patterns to identify
how, when, and where people
are traveling around and to/from
the City of Porterville and how
those patterns compare to the
transit service provided. This step
combines several sources of data:
• We’ll incorporate Replica data,
which is an exciting new tool
that synthesizes numerous
big data sources into a highly
detailed model to create
origin-destination data that
is current within the last 6-9
months, much better than
any other source, and can be
broken down by travel mode,
time of day, and day of week.

The model estimates are
validated against a variety of
data sources including a transit
provider’s own published data
and traffic counts. We use
Replica to explore questions
specific to the study that are
generated from our rider and
community engagement,
discussions with City staff, and
our own analysis of existing
conditions. Once we have
developed a series of study
questions, we test these in the
Replica mapping application
and generate compelling
graphics and statistics to
clearly explain the analysis in
straightforward ways.
• We also utilize LEHD
employment data using the
Census OnTheMap tool to
explore work-related travel
patterns through the study
area, as well as National and
California Household Travel
Surveys.
• Any data the City or
stakeholders can provide
on large employers, schools
and colleges, recreational
programs, or other sources of
travel data or programs will be
included to supplement our
analysis. We typically gather
this information as part of
our stakeholder outreach and
will summarize any relevant
findings.
• Rider and general public
survey responses from Task
3 are a core component of
understanding local travel
behavior and transit use. We
conduct engagement early in
the project to survey existing
riders and potential customers
about what kinds of trips they
are making within the service
area, where in the region they
travel that is served by other
transit, and how often they use
transit.
• Fehr & Peers is very well versed
in the use of travel demand
models, and sometimes clients
have a strong preference for the
use of travel demand model
data. If it is of interest to the
City, we can pull current and
projected demographic and
land use information from the
TCAG model for the City of
Porterville.
v
Task 5.2 Analysis of Existing
Transit Service System
Fehr & Peers will conduct a
detailed technical analysis of the
City’s fixed-route, paratransit
and on-demand services using
the most granular data the
operator is able to provide for
the period 2019 through the
most recently available data. We
will also look at annual totals of
operator data available dating
10 years back. Alongside the
transit service conditions, we
will study the current land use
and demographic context of the
city and consider planned future
land use and policies as well as
regional and state programs that
could affect opportunities and
risks for transit.

The existing service evaluation
will review performance of the
each provided service using
standard performance measures
(such as passengers per revenue
hour, passengers per revenue
mile, percent of capacity used,
revenue to total vehicle hours,
operating cost per revenue
vehicle hour, operating cost per
passenger, on-time performance,
average fare collected and
subsidy, and accessibility
measures such as the percentage
of people within a 10-minute walk
of any transit vs frequent transit),
and will include an estimation of
the number of vehicles required
for each type of service.

We will consider the balance of
resources between the fixedroute paratransit and on-demand programs, given how policies
and approaches to these two
programs can affect how people
use them. Fehr & Peers staff will
conduct ride-on observations
of fixed-route services on a
sampling basis, primarily to
gather qualitative data about the
operation of service in addition
to familiarizing ourselves further
with the routes.

Our evaluation will also include
public information the City
provides including the transit
service website, electronic and
printed materials, social media,
use of GTFS, and integration
with other passenger-facing
technologies to improve access
and usability of transit. Fehr &
Peers will review any documented
public outreach and marketing
practices and interview staff
about their methods for reaching
customers and potential riders,
whether for public hearings or
generally to promote service
offerings. We will also review any
existing or past partnerships with
local businesses and community
organizations.

We will review relevant reports
such as the Title VI program,
FTA/TDA Triennial Reviews and
the last STRP and document the
progress on recommendations or
actions from such programs.

Fehr & Peers will evaluate the
demand response programs that
the City operates and compare
their parameters with federal
and state requirements and best
practices. Our evaluation will
clearly identify opportunities
for improvement and areas of
success and propose changes to
better align the service provided
with needs and regulations. The
evaluation of demand response
services will be performed in
conjunction with the evaluation
of fixed route services to identify
where improvements in fixed
routes facilitate improved
mobility for riders who may
otherwise be eligible for
paratransit services.

We will perform our evaluation
on a route level basis based on
performance against standards,
and the outcomes of that
evaluation will inform the basis of
our recommendations.

TASK 5 DELIVERABLES
• Existing Conditions Report
as a public-facing document
summarizing key findings
from Tasks 2, 3, 4, and 5
• PowerPoint presentation
summarizing the key
metrics including boardings,
productivity, vehicle hours,
and others for each of the
City’s fixed route, paratransit
and on-demand services
from 2019 to present
• PowerPoint presentation
summarizing the outcomes of
the travel market analysis for
transit
• Excel workbook with existing
route and service analysis
w
Task 6
Service Plan
Development
Working with City staff,
Fehr & Peers will develop initial
options for local, commute,
express, and intercity fixed-route,
on-demand, and paratransit
services. We will estimate cost,
ridership and revenue impacts of
each option, and will develop a
phased set of recommendations
within established budget
envelopes.

Two goals will drive our work on
this task:

1. Engage with riders and nonriders on service preferences and recommendations throughout
the development process.

2. Produce fact-based
recommendations for an
updated service deployment that
aligns with the Plan’s goals and
objectives as established in Task

2. We note that many service
network issues are not under the
direct control of transit agencies
and/or would require significant
increases in agency budgets. We
also note that not all community
requests are feasible or wise to
implement, e.g., a low-density
residential community requesting
15-minute service all day. The
team offers a transparent analysis
that focuses on the most efficient
solutions for specific issues and
prioritizes solutions by expected
impact and by cost, while
balancing equity concerns of
ensuring transit access for highest
need ridership groups
The strongest and best-utilized
regional transit networks have
a clear purpose for each route
or part of the network as well as
a blueprint for how all parts of
the network work together and
interact seamlessly. Based on
the analyses in previous tasks,
the service plans will answer the
following questions:
• Where should fixed routes
operate?
• What other service concepts
can address identified gaps and
deficiencies in the network?
• How do the core fixed-route
network and any new service
concepts interact to create
opportunities for ridership
growth?
• What are the tradeoffs among
service concepts?
• How can the benefits of any
recommendation outweigh the
disadvantages?
The team will develop up to three
scenarios for the City including
consideration of:
• The base fixed-route networks,
with any proposed additions.
• Coordination and integration
with all service within Tulare
County.
• Specialty services such as pointto-point peak period or “express” routes.
• Flexible/on-demand services,
such as flex route/deviated fixed
route, general public demand
response, or other on-demand
service concepts to serve
neighborhoods off the fixed-route
grid.
• The ability to deliver conceptual
scenarios within the agency’s ZEB
plans.

TASK 6 DELIVERABLES
• PowerPoint presentation
summarizing the evaluation
criteria, route alternatives,
underlying funding and
capital strategies, and
community feedback,
including maps, tables, and
graphics. This will include a
graphic description of the
planned levels of service
hours and miles
• Excel workbook summarizing
each alternative and the
associated tradeoffs in terms
of service hours, service span,
accessibility, fiscal stability,
and capital needs
• Community survey
distributed via Social
Pinpoint
x
Task 7 Capital
& Financial Plan
Fehr & Peers will prepare a tenyear capital plan, divided into short- and long-term, working
with the City during the initial
data gathering to establish
sufficient information from ZEB
plans and various city programs
already defined or in progress.

We anticipate developing much
of the capital plan through the
agency stakeholder engagement
process to explore potential
issues and opportunities cities
are exploring. Following Task 6,
the capital plan will complement
the service plans and reflect
any transitions to battery
electric buses. Depending on
the outcomes of Task 6, the
evaluation of transit accessibility,
and the community engagement
process the capital plan
could include stop amenities,
bus terminals, operations
infrastructure, or administrative
facility needs.

We will generate a range of
funding and financing options
matched to specific service plans
and capital projects. In addition
to local and state funding
resources, the team will evaluate
federal sources, such as Federal
Transit Administration’s (FTA)
Small Starts, New Starts, and
Low/No Emission Bus Grants, and
U.S. DOT’s RAISE grants, and new
funding opportunities as part
of the IIJA including examples
such as transit access programs,
electric vehicle charging
infrastructure, and transitoriented development and FTA Mobility Innovation Programs.

We recognize that anticipated
revenues do not always cover the
list of planned improvements.

For this reason, we use project
prioritization to determine a
fiscally constrained project list
that can be accomplished with
the funds the City can reasonably
expect between now and the
plan horizon year.

We will review the City’s
current TAM plan, document
its current state and provide
recommendations.

TASK 7 DELIVERABLES
• Capital and Financial Plan
chapter in Draft and Final
SRTP
• Documentation of security
projects (provided as a
separate technical memo if
required)
Task 8 Draft &
Final SRTP Plan
The Fehr & Peers team will
provide the draft SRTP to the
City team for detailed review.

Depending on direction from the
City during the kick-off meeting
the SRTP can be drafted in a
public friendly way and with
clear and concise language for
decision-makers. One round of
revisions will be provided based
on consolidated comments from
City staff.

TASK 8 DELIVERABLES
• Draft SRTP in PDF format and
Microsoft Word format
• Final SRTP in PDF format and
Microsoft Word format
y
Project
Schedule
Lathrop Transit Study Proposed Project Schedule
October November December
Tasks 1 7 14 21 28 4 11 18 25 2 9 16 23
Task 1 - Project Management & Community and Stakeholder Engagement Plan

1.1 Kickoff and General Admin

1.2 Community and Stakeholder Engagement Plan

1.3 Meetings
Task 2. Goal Development and Alignment

2. Goal Development and Alignment
Task 3 - Community and Stakeholder Engagement and Outreach

3.1 Project Website & Existing Conditions Survey Survey Open

3.2 Community Meetings 1

3.3 Stakeholder Engagement
Task 4 - Analysis of Existing Transit Service System

4.1 Agency Background and Profile

4.2 Fleet and Facilities Inventory
Task 5 - Multimodal Assessment

5.1 Travel Demand and Market Analysis - Optional

5.2 Analysis of Existing Transit Service
Task 6 - Service Plan Development

6.1 Alternatives Analysis

6.2 Financial Feasibility Analysis
Task 7 - Capital and Financial Plan

7.1 Implementation Plan
Task 8 - Draft & Final SRTP Plan

8.1 Draft Report

8.1 Final Report
Working
Community Meeting & Power Point Presentations
Client Review (Draft)
Final
2024
z
November December January March April May June
4 11 18 25 2 9 16 23 30 6 13 20 27 3 10 17 24 3 10 17 24 31 7 14 21 28 5 12 19 26 Survey Open Survey Open
1 2 ppt
ppt ppt
2025
1 aa

I I I I I I I I I I I I I I I

LILI DLI II IJDDIJIJD IIII

I I I I I I I I I I I I I I I I I I I I I I I I I I
F 1 ~ ~ ~ I I I I I I I 111 1
I 111 111

I I I I I I I I I I I I I I I I I I I I I I I I I I

I I I I I I I I I I I I I I I I I I I I I I I I

I I I I I I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I l I I I I I I
I !!!!!!!!!!!!!!!!!!!! 1-..iiil
Fee
Schedule
Fee Proposal for City of Porterville SRTP
Fehr & Peers
Project Manager Principal-inChargeLead
Planner
Communit
y
Engageme
nt Lead
Project
Advisor
Transp.

Planner
G
Tasks $265 $300 $210 $255 $295 $180
Task 1 - Project Management & Community and Stakeholder Engagement Plan

1.1 Kickoff and General Admin 4 1 2 1

1.2 Community and Stakeholder Engagement Plan 2 1 8 1 1

1.3 Meetings 10 5 10 1
Task 2 - Goal Development & Alignment

2.1 Document review 1 4 1

2.2 Workshop with city staff 4 2 4 1
Task 3 - Community and Stakeholder Engagement and Outreach

3.1 Project Website & Existing Conditions Survey 2 1 16 1 8

3.2 Community Meetings 8 4 16 2 48

3.3 Stakeholder Engagement 8 1 24 2 8
Task 4 - Analysis of Existing Transit Service System

4.1 Agency Background and Profile 1 4 4

4.2 Fleet and Facilities Inventory 8 4 8 4
Task 5 - Multimodal Assessment

5.2 Analysis of Existing Transit Service 8 2 32 1 4
Task 6 - Service Plan Development

6.1 Alternatives Analysis 8 8 36 4 4

6.2 Financial Feasibility Analysis 8 2 8 2
Task 7 - Capital and Financial Plan

7.1 Implementation Plan 8 8 12 4 2
Task 8 - Draft & Final SRTP Plan

8.1 Draft Report 4 2 8 1 3

8.1 Final Report 2 2 8 2
Total for all Required Tasks 86 43 200 6 12 92
Task 5 - Multimodal Assessment - Optional Task

5.1 Travel Demand and Market Analysis - Optional 8 4 4 16 Total for all Tasks (including Optional) 94 47 204 6 12 108 Notes:

This fee proposal is valid for a period of 90 days from the proposal submittal date.

Actual billing rate at the time of service may vary depending on the final staffing plan at the time the project starts; the overall fee will not be exceeded.

Mileage is billed at the IRS rate plus 10% handling fee All other direct and subconsultant expenses are billed with 10% handling fee Other direct costs include computer, communications, and reproduction charges are billed as a percentage of labor Rates and staff are subject to change at any time, without notice, and within the total budget shown ab
munit
y
ageme
Lead
Project
Advisor
Transp.

Planner
Graphics
and GIS
Admin
Labor
Hours Direct Costs Total
Total
Hours Total Costs
255 $295 $180 $150 $150 $160
1 1 9 $150 $2,270 9 $2,270
1 1 1 2 16 $240 $3,655 16 $3,655
1 3 29 $480 $7,390 29 $7,390
1 1 7 $100 $1,545 7 $1,545
1 4 2 17 $250 $3,850 17 $3,850
1 8 6 4 38 $520 $7,945 38 $7,945
2 48 2 10 90 $2,240 $19,970 90 $19,970
2 8 8 6 57 $1,810 $13,380 57 $13,380
4 2 1 12 $160 $2,445 12 $2,445
4 3 27 $430 $6,630 27 $6,630
1 4 4 6 57 $840 $12,855 57 $12,855
4 4 8 9 77 $1,160 $17,780 77 $17,780
2 3 23 $380 $5,850 23 $5,850
4 2 8 5 47 $740 $11,320 47 $11,320
1 3 12 4 34 $460 $7,075 34 $7,075
2 4 2 20 $290 $4,380 20 $4,380
6 12 92 59 0 62 560 $10,250 $128,340 560 $128,340
16 4 5 41 $1,590 $10,030 41 $10,030
6 12 108 63 0 67 601 $11,840 $138,370 601 $138,370
eeded.
1 ac
Fehr & Peers reserves the right to change these rates at any time with or without advance notice.

2024-2025
(July 2024 through June 2025)
Hourly Billing Rates
Classification Hourly Rate
Principal $280.00 - $400.00
Senior Associate $210.00 - $325.00
Associate $185.00 - $285.00
Senior Engineer/Planner $160.00 - $235.00
Engineer/Planner $130.00 - $190.00
Senior Engineering Technician $150.00 - $240.00
Senior Project Accountant $185.00 - $195.00
Senior Project Coordinator $125.00 - $185.00
Project Coordinator $125.00 - $175.00
Technician $145.00 - $190.00
Intern $100.00 - $130.00
• Other Direct Costs / Reimbursable expenses are invoiced at cost plus 10% for handling.
• Personal auto mileage is reimbursed at the then current IRS approved rate (67 cents per mile as of Jan 2024).
• Voice & Data Communications (Telephone, fax, computer, e-mail, etc.) are invoiced at cost as a percentage of project labor.

Billing
Rates
ad
FEHRf PEERS
Requested
Contract
Modifications
Fehr & Peers requests
consideration of the following
modifications to the City's
proposed agreement:

1. Time of Performance.

Section 2
Changes Requested: “Time is of
the essence in the performance
of services under this Agreement
and the timing requirements set
forth shall be strictly adhered
to unless otherwise modified in
writing in accordance with this
Agreement. Consultant shall
begin performance promptly
upon the mutual execution
of this Agreement, and shall
substantially complete all
required services no later than
July 1, 2025. Any services for
which times for performance are
not specified in this Agreement
shall be stated and completed
by Consultant in a reasonably
prompt and timely manner based
upon the circumstances and
direction communicated to the
Consultant by the City. Consultant
shall submit all requests for
time extensions to the City in
writing no later than ten days
after the start of the condition
which purportedly caused the
delay, and not later than the
date on which performance is
due. City may grant or deny such
request in its sole and absolute
reasonable discretion. However,
notwithstanding the foregoing,
Consultant shall not be liable
or responsible for delays in the
performance of its duties and
obligations under this Agreement
that are due to circumstances
beyond Consultant’s reasonable
control.”
Reasons for Changes: This
Agreement lacks a typical
force majeure clause to excuse
performance when performance
is impossible due to outside
circumstances beyond the
Consultant’s control.

2. Payment. Section 3.3
Changes Requested: “Subject
to the City acceptance of
the Services as discussed in
Exhibit A attached hereto and
completion of the Project to
the City’s satisfaction, wWithin
30 days after the City’s receipt
of invoice(s), City shall make
payment to the Consultant based
upon the services described on
the invoice(s), provided, however,
such services are in accordance
with this Agreement and are not
disputed by City”
Reasons for Changes: The
Consultant awarded this project
will be performing professional
services. The insurance policy
most likely to be implicated is the
Consultant’s Professional Liability
Insurance. In the indemnity
context, such insurance only
covers the insured professional’s
negligence in its services, which is
the failure to meet the prevailing,
professional standard of care.

Without a negligence threshold
in this indemnity obligation,
the Consultant may not have
insurance available to cover
this indemnity obligation. For
smaller firms, this indemnity
obligation could be detrimental
to a firm’s survival because the
costs would be out of pocket for
the firm asked to indemnify the
City. The changes are to align this
indemnity obligation with the
insurance coverage provided by
Professional Liability Insurance in
the indemnity context.

Reasons for Changes: First, the
City’s satisfaction is a subjective
determination, which may be
undefined and indeterminate.

The Consultant should be paid
for its services that are performed
in accordance with the objective
terms, conditions, and criteria in
this Agreement. Second, if the
Consultant can submit monthly
invoices for progress payments,
the first part of the sentence
in Section 3.3 does not make
sense because the services for
which the Consultant is invoicing
are services in progress, but
the Consultant’s services for
the overall project are not yet
complete.

3. Indemnification. Section 4,
Paragraph 1
Changes Requested: “Consultant
shall, to the fullest extent
permitted by law, indemnify,
defend (with independent
counsel approved by the City,
provided, however, such approval
shall not be unreasonably
withheld), and hold harmless
the City from and against any
claims arising out of to the extent
caused by Consultant’s negligent
acts, errors, or omissions in
its performance of its services
under this Agreement or failure to
comply with its obligations under
this Agreement, except to the
extent caused by the sole, active
negligence or willful misconduct
of the City.”
Reasons for Changes: The
Consultant awarded this contract
will be performing professional
services for the City. The
insurance policy most likely to be
implicated and invoked to cover
ae
this indemnity obligation is the
Consultant’s Professional Liability
Insurance. This type of insurance
will only provide coverage to
the insured Consultant if the
Consultant caused someone or
some entity monetary losses or
damages due to the Consultant’s
actual negligent acts, errors, or
omissions in the performance
of it professional services for the
City. There has to be negligence
on the part of the insured to
trigger coverage under this policy.

If the Consultant can be called
upon by the City to defend and
indemnify the City against a claim
or a lawsuit merely arising out of
the Consultant’s services, even if
the Consultant did nothing wrong
or negligently in those services,
the Consultant would have no
insurance coverage available to
pay for this indemnity obligation.

The Consultant would have to pay
for the defense costs on behalf
of the City and any settlements
or judgments the City has to
pay the plaintiffs out of the
Consultant’s pocket, which could
be millions of dollars if the lawsuit
is big enough. This obligation
could bankrupt a small firm or
lead to employee layoffs and
downsizing to cover the expense
of this obligation. This obligation
should, especially, not be asked
of small firms (DBE’s, SBE’s, etc.)
who could not absorb the impact
of this. We have made changes
above to align this indemnity
obligation with what Professional
Liability Insurance actually covers
in the indemnity context. We
included a negligence threshold
to trigger coverage under the
Consultant’s Professional Liability
Insurance.

4. Indemnification. Section 4,
Paragraph 3
Changes Requested: “In this
section, “City” means the City, its
officials, officers, agents, employees
and volunteers; “Consultant” means
the Consultant, its employees,
agents and its subcontractors;
“Claims” includes claims, demands,
actions, losses, damages, injuries,
and liability, direct or indirect
(including any and all related
costs and expenses) and any
allegations of these; and “Arising
out of” includes “pertaining to” and
“relating to”.”
Reason for Changes: Under this
definition of “Consultant,” each
of the Consultant's individual
employees would be required
to indemnify and defend the
City pursuant to Section 4 of this
Agreement. We have no right
to bind our employees to such
an obligation. They do not carry
individual policies of insurance
to cover that type of obligation.

The Consultant, as an entity
and one party to this contract,
should only be responsible for this
indemnification obligation.

5. Standard of Care. Section

13.1 Changes Requested: “Unless
otherwise specified in this
Agreement, the standard of
care applicable to Consultant’s
services will be the degree of
care, skill, and diligence ordinarily
used by reputable exercised by
professionals performing similar
services in the same or similar time
and locality, and under the same or
similar circumstances.”
Reason for Changes: The
modifications are to more closely
align Section 13.1 with the legal
definition of the prevailing,
professional standard of care
consultants are supposed to meet
in their professional services.
af
Section Four
Conflict of Interest
Conflict
of Interest
Statement
Fehr & Peers provides consulting
services to various State, County,
and City agencies. Fehr & Peers is a
California corporation.

Fehr & Peers does not serve in a
decision-making capacity and has
no reportable financial, business
or other interests with the City of
Porterville which would affect the
outcome of this contract..
ag
Section Five
Certificate of Insurance
Sample
Certificate
Fehr & Peers is able to meet the
City's insurance requirements
as outlined in the RFP. The
document to the right is a sample
insurance certificate for reference.
ah
~ VUEE
A CORD. CERTIFICATE OF LIABILITY INSURANCE I
_ _,, .....,___ 12/U.CICIZ1
Tia O:K1"1HCATE ■ allED AS A Unat OF ~TltW Da.Y NDCIDNAEJll •-..m ._._TitE CElfl'l'tC.ATE HQLDBl. TIii cerr.-EATE DCIES IIGT AffWMATWEI.Y DR IEGAlW'B..Y .--. exn., Oft ALTER TIE~ Aff'<W:JED B'f'TitEPOl.EEI BB..DW. Tia CHO'IHCATE OF ........aE DCIEa tml a.lllTUTE A c:arnu.c1 IIIEfWEllf TitEl:lllaG--..at('l).AUT1tOIIIEID fll:BW:ilEIITATM Oil flfmOIJflEJl, IMJ TIEQ:JIITIHCATE HOUEl ~~n:a.-===-=·.:-.:=:..:..u:.-:~=----~ ...... -:m..:=~= ... ..,..._,.....,.._... .... ~ .............. flllllOPlllCi9I ~Yt.Nef'I tc&A..._...._ ~~• I~ . .-.i.2.-t'-l'llm e..-z:·-- ·_y CA- --· --·RI.Jlllsur"m"'-- 1:,0S - ---Set6111~....___ U:d 11aaa
-·- -- "" 1!911 ......
1•..._~ Olia,CAMmc ..... --
--··
..... ,:
cim,a.u:e C fJITFICATE .._... EK:

TI-118181'0 CIBIO'lFY THltJ' THE flQUCE8I OF ..........a;: l.8TBl IBJ.JWHIIM:l&NINUBllOTitetaJIMD......nN!lfNEf<Mtn«.POU:YfER,00 NllCATBJ. Nl'TWTTl-aTNCINJ Nt/f'I ......,,..,. TEMf Gil O(N)n"ICllf CF #ff CXWl"lll!:,I\CQllOTHBII.OOCllMlll('lwrrHMl8PIEC"J TIJ...::H,,,_ cam~ IIMT • aaJlfJ) OR lrMl" ~. TIE~ Aff'tWllD SI' TI«. flUJ0IB OBall&D ._,..aa,e,,a:TlOAU. TME.TBMI. £'ICUIIO,l8MC)OON)rT'lf»a0F8UCHl'tlJCE8l tarra--=---JM'l'Hl'IOo'I: Ila A:OJU08l8'W' .,.,CUI.Ma. --
-
~~-rt..:Uf .... -. .................................. ,.....

M....,.., ....... ......_
C BnWlCA TE ltOl.DIER
ACDa:J MCIIICID:I)

CUCELLATION
---...O~CWTHEJleOIIE~f'OUaE'IE~l&tN:
.... - .. ,.. """""'"· ~.-nt'l"..:PC&.JCV ........... .,-nae: ML - ---- M --- (:;J(lt·
1,.._211SACOR:OCClll::POIIATIDa Allt1-,:..--W111.
fhtM:XNIEtwN ...... - ............. .,ACOR:O
Section Six
Authorized Representative
Authorized
Signer
Sarah Brandenberg, TE, is an officer
of the firm and can represent and
contractually bind Fehr & Peers.

Sarah Brandenberg, TE
Vice President
[email protected]
(213) 261-3050
600 Wilshire Blvd, Suite 1050
Los Angeles, CA 90017
ai
Addenda
Fehr & Peers acknowledges
receipt of Addendum No. 1, dated
August 9, 2024 and Addendum
No. 2, dated August 21, 2024.

Required Forms
P1tOIECfTl11.E:

RFPNO:

ADDENDUM NO:

ISSUED:
ro All BIDilHlt.S,

PORTERVILLE
~

TRANSIT
CTIY OFlORl'EJI.VII.LE.

CONTRACT ADDENDUM
2025-2030 Sharl Rm1!1" Tnmil Pim
RFP II :wll-SRl!m
I
Angns19,WA
No6ce i& lieRby given tha.t a,rtaiJ,. lmims amllliaed in die abaoie me:mad Cm!rxt Dlx:ummla are ammdod, c1uifiod, aaVor delned md m, iclmlili,d a Addmdam N1>. I md ~hemD.
1llEREFORE: All lliddmarereq,rin,dlD mtelhisAddmlmnNo. l, md all oChos: Addmlmns,, in the Admwledg,,memm Addmla Page ID be 00Dliclmd a mpmMlo,....,_.;:..e b:icldor.

Siaom,ly,
Ridun!Toe
Direclcw ofTmnspoxta.tim
All:a.dimml
1 'pORTERVILLE
~

TRANSIT
CTIY OF lORl'EJI.VII.LE.

CONTRACT ADDENDUM
11125-2030 Sharl Rm1!1" Tnmil Pim
'1'!'11 :wll-SRl!m
~9,WA
"'°' smims amllliaed in die abaoie rere:ma,1 Cmtrxt ~ ud'or delmd mil m, idm!ili,d a Addmdam N1>. I mil ~ req,rin,dlD DOie Ibis Addmlmn No. I, md all oChos: Addmlmns,, ~ Page ID be 00Dliclmd a mpmMlo, ....,_.;:..e b:icldor.

City of Porterville
2025-2030 Short Range Transit Plan
Exhibit B – Required Forms
Form A

ADDENDUM RECEIPT
______________________(PROPOSER) acknowledges it has received and read the following Addenda:

Addendum # ________________________ Signature ___________________________ Addendum # ________________________ Signature ___________________________ Addendum # ________________________ Signature ___________________________ Addendum # ________________________ Signature ___________________________ Addendum # ________________________ Signature ___________________________ Signature __________________________ Date _____________________ Title ___________________________ Company Name _________________________ Fehr & Peers
1 2
08/21/2024
Vice President Fehr & Peers
ak

City of Porterville
2025-2030 Short Range Transit Plan
Form B

NON-COLLUSION AFFIDAVIT FOR PROPOSER

STATE OF CALIFORNIA
COUNTY OF__________________
_________________________________________________________declares and says:

1. That he/she is the (owner, partner, representative, or agent) of , hereinafter referred to as
(CONTRACTOR) or (subcontractor).

2. That he/she is fully informed regarding the preparation and contents of this proposal for certain work in the City of Porterville, State of California.

3. That his/her proposal is genuine and is not collusive or a sham proposal.

4. That any of its officers, owners, agents, representatives, employees, or parties in interest, including this affiliate, has not in any way colluded, conspired, connived or agreed, directly or indirectly, with any other proposer, firm, or person to submit a collusive or sham proposal in connection with such contract or to refrain to submitting a proposal in connection with such contract, or has in any manner, directly or indirectly, sought by unlawful Contract or connivance with any other proposer, firm, or person to fix the price or prices in said proposal, or to secure through collusion, conspiracy, connivance, or unlawful Contract any advantage against the City of Porterville or any person interested in the proposed contract; and,

5. That the price or prices quoted in the proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful Contract on the part of the proposer or any of its agents, owners, representatives, employees, or parties in interest, including this affiliate.

I certify (or declare) under penalty of perjury, that the foregoing is true and correct.

Dated this day of , 2024, at , California.

Signed: ____________________
Title:______________________
Tulare
Fehr & Peers
Fehr & Peers
21st August Los Angeles
Vice President, Fehr & Peers
al

City of Porterville
2025-2030 Short Range Transit Plan
Form C

CERTIFICATION OF RESTRICTIONS ON LOBBYING
I, , hereby certify on behalf of
, that:

1. No Federal appropriated funds have been paid or will be paid, by on or behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative Contract, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan or cooperative Contract.

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative Contract, the undersigned shall complete and submit Standard Form LLL-- Disclosure Form to Report Lobbying, in accordance with its instructions.

3. The undersigned shall require that the language of this certification be included in the award documents for all sub awards at all tiers (including sub grants, loans, and cooperative Contracts) which exceed $100,000, and that all such subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31, U.S.C. §1352 (as amended by the Lobbying Disclosure Act of 1995). Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

Executed this day of , of 2024.

Signature of Authorized Official _______________________________ Title of Authorized Official ___________________________________ Sarah Brandenberg (Vice President)
Fehr & Peers
21st August
Vice President, Fehr & Peers
am

City of Porterville
2025-2030 Short Range Transit Plan
Form D
ACKNOWLEDGEMENT OF “BEST VALUE” SELECTION PROCESS
PROPOSER hereby acknowledges that the selection process under this RFP will evaluate Proposals on a “Best Value” basis, which the Federal Transit Administration’s (FTA) Best Practices Manual defines as follows:
“Best Value” is a selection process in which proposals contain both price and qualitative components, and award is based upon a combination of price and qualitative considerations.

Qualitative considerations may include technical design, technical approach, quality of proposed personnel, and/or management plan. The award selection is based upon consideration of a combination of technical and price factors to determine (or derive) the offer deemed most advantageous and of the greatest value to the procuring agency.

As a result, PROPOSER further acknowledges that pricing will not be the sole basis upon which Proposals are evaluated.

An individual authorized to bind the PROPOSER to this Agreement must sign below acknowledging and understanding of the foregoing.

Signature _______________________________
Name __________________________________
Title ___________________________________
Date ___________________________________
Company Name __________________________
Sarah Brandenberg
Vice President
08/21/2024
Fehr & Peers
an
600 Wilshire Boulevard | Suite 1050 | Los Angeles, CA 90017 | (213) 261-3050 | Fax (310) 394-7663 www.fehrandpeers.com
September 12, 2024
Richard Tree
City of Porterville
[email protected]
Subject: Fehr & Peers Proposal Update in Response to RFP No. 24/25-SR1977 Revised Scope of Work
Fehr & Peers offers this update to our proposal dated August 22, 2024. This Proposal Update addresses the five additional Optional Tasks described in the Revised Scope of Work for RFP No. 24/25-SR1977. This addendum makes no direct revisions to our original proposal unless explicitly stated otherwise within the following task descriptions. Any reference to “RFP” in this Proposal Update relates to the Revised Scope of Work issued on August 28, 2024, and Addendum No. 3 issued on September 6, 2024, unless otherwise stated.

This Proposal Update assumes that each of the Optional Tasks described could be exercised individually, or altogether. Although each of the tasks complement each other and aspects of the base scope of work, no individual task in this Proposal Update is dependent on another Optional Task being exercised. The costs for each Optional Task are detailed in the attached Revised Fee Schedule, which includes the original, unaltered Base Scope costs by task. The schedule for the Optional Tasks would be incorporated into the workflow of the Base Project and is described in each of the Optional Tasks below. Our assumption is that each, or all, of the Optional Tasks would be exercised in the negotiation with the winning firm and that Fehr & Peers would be clear as of the project kick-off which Optional Tasks are included in the awarded scope. Any Optional Tasks not exercised as of the kick-off could be added later but would necessitate a revision to the project schedule that may extend beyond June 30, 2025, and would be negotiated at that point with the City.

Optional Task 1: Southern Tulare County Feasibility
Fehr & Peers will evaluate the feasibility of incorporating Southern Tulare County paratransit and fixed route services into the City of Porterville’s program as described in the RFP. Although the RFP describes this analysis as, “In the event that the County of Tulare withdraws its membership…” this lends too great an uncertainty for the base project timing with a firm completion deadline of June 30, 2025. Therefore, Fehr & Peers proposes to integrate the feasibility analysis into the base project schedule and workflow and work would be conducted assuming that the County of Tulare does withdraw its membership, even if this remains hypothetical when the project commences.

City of Porterville
September 12, 2024

The Southern Tulare County Feasibility Study would be rolled into the final SRTP as a technical appendix, with the analysis conducted alongside the base project scope wherever possible. We will rely on the City to coordinate and collect the appropriate data. Fehr & Peers proposes to incorporate analysis of fixed routes C40, C70, C80 and C90 and paratransit services into the workflow of Base Tasks 4, 5.2, and 7, so there is a clear relationship for the feasibility study between the existing City operation and the implications on fleet and facilities, transit system, and capital and financial conditions. The Feasibility Study technical appendix would effectively present integration as a second scenario compared with the Final SRTP of the base project.

The steps for examining feasibility would include:

1. Data collection for these routes and services, to include existing schedules, operational details (revenue and non-revenue hours, other statistics and descriptions), ridership and fare revenue data, rolling stock details, and any other relevant data to provide a clear description of the services to be integrated.

2. Summarization of the existing conditions of these routes, addressing each of the topics above.

3. Identification of the integration mechanisms and choices, such as the potential for transfer of assets to the City, direct or contracted operation, changes to funding availability and eligibility, and the implications on the City regarding oversight and financial effects.

4. If either (or both) Optional Task 2 and Optional Task 3 are exercised, this added Tulare County feasibility study would also include a qualitative assessment of the implications on future Title VI and TAM Plan updates.

A separate public engagement phase with in-person events is not assumed for this task, given the specified completion date of June 30, 2025. However, public input is potentially critical for decision-making about the continued operation of these services and the relationship to the City of Porterville. If this option is exercised, Fehr & Peers would rely on the base scope online engagement efforts, surveying affected residents to identify issues and opportunities for the Southern Tulare County services that would be relevant for the City of Porterville to consider in assuming their operation.

Optional Task 2: Title VI Update
Fehr & Peers will conduct an update of the City’s 2023 Title VI Plan based on current FTA requirements. This task would fall in the project schedule in conjunction with the Task 6 Service Plan Development and progressing into the Draft SRTP development. The Title VI Plan would be a separate document from the SRTP.

We will review each component of the 2023 Title VI plan including policy and procedures, public participation, language assistance, service allocation and thresholds, monitoring and reporting.

City of Porterville
September 12, 2024

The language assistance plan element would be updated with the latest Census and survey data to determine the percentage or number of the population with limited English proficiency and how that may affect the need to provide required materials and services in languages other than English. Surveying of riders would be included in this task and be incorporated in the workflow of the Base Project Task 3 to expand on-board surveys to address English proficiency and primary language, trip purposes, and access to alternative modes. We would rely on the City of Porterville to also survey and collect qualitative information of their administrative staff and operators to support or expand on the findings. Our survey instruments will be updated based on surveys the City has previously administered.

Optional Task 3: Transit Asset Management (TAM) Plan
Fehr & Peers will update the City’s TAM Plan to match current and projected fleet and other asset conditions as well as reflecting current FTA requirements and best practices. The TAM Plan will be a separate document from the SRTP. This optional task would be conducted alongside the Base Project Task 7 Capital & Financial Plan analysis. The TAM Plan update assumes only the inclusion of the City’s current and recommended future assets and would not include any assets related to the Southern Tulare County services, regardless of the findings of the Optional Task 1 Feasibility study (which would address the implications on future TAM Plans at a qualitative level depending on the circumstances of potential assets to transfer or the use of the City’s existing assets).

Optional Task 4: Fare Analysis
Fehr & Peers will conduct an analysis of the City of Porterville’s fare structure, rider policies, collection policies and procedures, pass programs and discounts, and any funding partnerships that may be considered substitutes for fare revenue or other practices like route guarantee agreements. This task would be performed in conjunction with the workflow from Base Project Tasks 4 and 5, with recommendations being aligned with Task 6 (Service Plan Development) and Task 7 (Capital & Financial Plan). Evaluation of fares is a common component of the existing conditions analysis and typically high-level recommendations are made to align fare structures with current best practices.

In this case, Fehr & Peers would go beyond these high-level considerations and work with the City and community throughout the project to establish the goals for fares to inform potential restructuring and policy or procedure changes. We will offer our experience with many agencies in California who have grappled with questions around fare structure, recovery ratios, ridership recovery, equity, and related issues to offer peer agency guidance on choices and potential outcomes. Establishing goals for fare structures is critical to evaluating potential future scenarios; for example, if fare box recovery is the single most important goal for the City, the service plan and fare structure recommendations may be significantly different than if the City’s primary goal is ridership growth and access for students.

City of Porterville
September 12, 2024

Relying on data from the City, we will evaluate the existing fare revenues by fare type, recovery ratios, and utilization and effectiveness of pass programs and discounts. In response to the City and community objectives and needs, we will develop recommendations informed by national best practices and FTA requirements and guidance. Alongside Base Project Tasks 6 and 7, the implications of the fare restructuring (if any) would be estimated against the proposed service plan and incorporated into the financial plan.

Optional Task 5: Travel Demand and Transit Market Analysis Fehr & Peers believes a travel demand and market analysis is crucial to evaluating future transit service plans, particularly in the post-pandemic environment that has changed work and travel patterns and economic conditions to the point that many routes and services no longer experience the same ridership patterns as they historically did. The Travel Demand and Market Analysis task was incorporated in our Base Project proposal Task 5.1 and our scope and approach remains the same in response to the Revised Scope RFP.

In the Revised Scope RFP, the City subsequently identified potential large employers to include which is encouraging and aligned with our successful efforts on past projects. For example, Porterville Unified School District, Porterville College, and the Sierra View Medical Center are promising candidates where similar stakeholders in prior projects have found that they have shared transportation needs in terms of students accessing both care and job/internship/study opportunities and a lack of efficient transportation options – or better yet, lack of awareness of existing options that are well-aligned to their needs. Whether these discussions and data analyses lead to changes to the routes, improvements in pass programs, or new marketing and promotional programs, they always yield actionable items to attract new riders.

Sincerely,

FEHR & PEERS
Sarah Brandenberg
Principal
P24-7607-LA
Revised Fee Proposal for City of Porterville SRTP Related to Revised Scope of Work Dated September 12, 2024 No changes were made to the Base Project Tasks 1-8
Fehr & Peers
Project
Manager
Principal-inCharge Lead Planner Community Engagement
Lead
Project Advisor Transp. Planner Graphics and
GIS
Admin
Labor
Hours Direct Costs Total
Base Project Tasks $265 $300 $210 $255 $295 $180 $150 $160 Task 1 - Project Management & Community and Stakeholder Engagement Plan

1.1 Kickoff and General Admin 4 1 2 1 19 $150 $2,270

1.2 Community and Stakeholder Engagement Plan 2 1 8 1 1 1 2 16 $240 $3,6551.3 Meetings 10 5 10 1 3 29 $480 $7,390 Task 2 - Goal Development & Alignment

2.1 Document review 1 4 1 17 $100 $1,545

2.2 Workshop with city staff 4 2 4 1 4 2 17 $250 $3,850 Task 3 - Community and Stakeholder Engagement and Outreach

3.1 Project Website & Existing Conditions Survey 2 1 16 1 8 6 4 38 $520 $7,945

3.2 Community Meetings 8 4 16 2 48 2 10 90 $2,240 $19,9703.3 Stakeholder Engagement 8 1 24 2 8 8 6 57 $1,810 $13,380 Task 4 - Analysis of Existing Transit Service System

4.1 Agency Background and Profile 1 4 4 2 1 12 $160 $2,445

4.2 Fleet and Facilities Inventory 8 4 8 4 3 27 $430 $6,630 Task 5 - Multimodal Assessment

5.2 Analysis of Existing Transit Service 8 2 32 1 4 4 6 57 $840 $12,855 Task 6 - Service Plan Development

6.1 Alternatives Analysis 8 8 36 4 4 8 9 77 $1,160 $17,780

6.2 Financial Feasibility Analysis 8 2 8 2 3 23 $380 $5,850 Task 7 - Capital and Financial Plan

7.1 Implementation Plan 8 8 12 4 2 8 5 47 $740 $11,320
Task 8 - Draft & Final SRTP Plan

8.1 Draft Report 4 2 8 1 3 12 4 34 $460 $7,075

8.1 Final Report 2 2 8 2 4 2 20 $290 $4,380
Total for all Required Tasks 86 43 200 6 12 92 59 62 560 $10,250 $128,340 Revised Scope of Work Optional Tasks
Optional Task 1: Southern Tulare County Feasibility
Optional Task 1 10 2 16 2 2 16 2 6 56 $830 $12,680
Optional Task 2: Title VI Update
Optional Task 2 4 2 8 4 2 4 12 5 41 $580 $8,850
Optional Task 3: Transit Asset Management Plan
Optional Task 3 4 2 8 0 8 4 0 3 29 $480 $7,380
Optional Task 4: Fare Analysis
Optional Task 4 8 4 8 0 2 4 0 3 29 $480 $7,270
Optional Task 5 - Travel Demand and Transit Market Analysis Consistent with original proposal 5.1 Travel Demand and Market Analysis 8 4 4 16 4 5 41 $1,590 $10,030 Total for all Tasks (including all Optional Tasks) 120 57 244 12 26 136 77 84 756 $14,210 $174,550 Notes:

This fee proposal is valid for a period of 90 days from the proposal submittal date.Actual billing rate at the time of service may vary depending on the final staffing plan at the time the project starts; the overall fee will not be exceeded.

Mileage is billed at the IRS rate plus 10% handling feeAll other direct and subconsultant expenses are billed with 10% handling feeOther direct costs include computer, communications, and reproduction charges are billed as a percentage of laborRates and staff are subject to change at any time, without notice, and within the total budget shown 1 Item No. 14.

CITY COUNCIL AGENDA – JULY 16, 2024
SUBJECT: Authorization to Distribute Request for Proposal for Short-Range Transit Plan SOURCE: Public Works
COMMENT: The Federal Transit Administration (FTA) requires that any transit agency receiving federal funds directly must have a current Short Range Transit Plan (SRTP). Likewise, the Tulare County Association of Governments (TCAG), as the Regional Transportation Planning Agency, requires that any transit agency receiving State Transportation Development Act (TDA) funds must have a current SRTP.

A SRTP is a document that generally plans transit services and operations. The SRTP planning period is generally five (5) years, but SRTP's may cover a longer period, typically seven (7) to ten (10) years. Through the SRTP update process, the transit system's fleet needs, capital and operating costs, revenues, and new transit services or projects are assessed, and recommendations are made.

TCAG assists the region's transit operators in obtaining funds to complete SRTP's, Long Range Transit Plans (LRTP's), Comprehensive Operational Analyses, etc. TCAG staff also carries out special projects to assist the region's transit operators as the need arises.

The City's last SRTP Update was performed in March 2018, which provided an implementation guide for transit services through 2023. TCAG has requested that the City begin this process and work together to establish funding to support the regional planning efforts.

RECOMMENDATION: That the City Council authorize staff to advertise an RFP for the 2025-2030 Short Range Transit Plan
ATTACHMENTS: 1. Draft Request for Proposals - Short Range Transit Plan Appropriated/Funded:

Review By:

Department Director:

Richard Tree, Director of Transportation
Final Approver: Patrice Hildreth, City Manager
Item No. 14.

Item No. 5.

CITY COUNCIL AGENDA – OCTOBER 1, 2024
SUBJECT: Determination of General Plan Consistency for 633 North Westwood Street - Burton School District Acquisition
SOURCE: Community Development
BACKGROUND: The City of Porterville received notice from the Burton School District (“District”) of the acquisition of real property, consisting of three professional offices with a parking area, to create administrative offices and support facilities. The subject property is located at 633 N. Westwood Street (APN 240-250-041) and is approximately 1.34 acres.

The District noticed the “Planning Agency” by letter dated August 29, 2024, pursuant to Government Code Section 65402(c). The City Council is the “Planning Agency” for the City of Porterville, and as such is charged with making the determination of whether the acquisition of the subject property to be used as administrative offices and support facilities is consistent with the City’s adopted General Plan.

COMMENT: N/A
ANALYSIS: The subject site is located at 633 N. Westwood Street (APN 240-250-041), is currently developed as a professional office center, and has a General Plan Land Use of Professional Office. Government Code Section 65402(c) requires that the “Planning Agency” make a finding of General Plan Consistency for the acquisition of real property by a local agency if that property is within the corporate limits of a city and that city has an applicable general plan.

The Porterville 2030 General Plan identifies the Professional Office land use classification for “both larger office site office parks and smaller, integrated office uses.” The proposed use at 633 N. Westwood Street is compatible with the General Plan Land Use designation of Professional Offices.

ENVIRONMENTAL
REVIEW:

The activity would not constitute a “project” as defined in the California Environmental Quality Act (CEQA) as it is comprised of an administrative action by the City that would not directly or indirectly result in any physical changes to the environment.

Item No. 5.

RECOMMENDATION: That the City Council adopt the draft Resolution, detailing the results of its investigations pursuant to California Government Code Section 65402(c), and forward said resolution to the Burton School District.

ATTACHMENTS: 1. Burton Notice of Acquisition

2. Draft Resolution
Appropriated/Funded:

Review By:

Department Director:

Claudia Calderon, Community Development Director
Final Approver: Patrice Hildreth, City Manager

RESOLUTION NO. _____-2024

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORTERVILLE MAKING DETERMINATIONS PURSUANT TO GOVERNMENT CODE SECTION 65402(c) IN

THE MATTER OF SITE ACQUISITION BY BURTON SCHOOL DISTRICT WHEREAS: in a letter dated August 29, 2024, Burton School District (District) did notify the City of Porterville (City) and request that the letter be processed as required pursuant to Government Code section 65402(c); and
WHEREAS: pursuant to Government Code Section 65042(c), responses to the District’s inquiries are required within 40 days, from the date of notification by the District; and
WHEREAS: at a regular meeting on October 1, 2024, the City Council of the City of Porterville did consider said request from the District; and WHEREAS: pursuant to Government Code Section 65402(c), the District has requested that the City provide a report regarding the consistency of the District’s proposed acquisition of approximately 1.34 acres of real property, located at 633 N.

Westwood Street, APN 240-250-041(Site), consisting of three professional office buildings and a parking area; and
WHEREAS: pursuant to Government Code Section 65402(c), the City’s Planning Agency shall make a determination regarding the consistency of the proposed acquisition of the Site for administrative offices and support facilities with the Porterville 2030 General Plan; and
WHEREAS: the Land Use Element of the Porterville 2030 General Plan identifies the Site as Professional Office, in which the current & proposed land uses are permitted by right; and
WHEREAS: the City would be able to make a determination that the proposed use is consistent with the intended land use with the Porterville 2030 General Plan; and WHEREAS: the determination of consistency would not constitute a project, there needs to be no action regarding CEQA.

BE IT FURTHER RESOLVED that the City Council does hereby make the following finding pursuant to Government Code Section 65402(c):

That the current land use of the Site is consistent with the Land Use Element of the City of Porterville General Plan and the proposal to acquire the Site for administrative offices and support facilities would be consistent with the Land Use Element of the Porterville 2030 General Plan. The City acknowledges that pursuant to Section 65402(c), it has been granted the opportunity to review and Resolution No. ______-2024

comment on the consistency of the project with its General Plan.

BE IT FURTHER RESOLVED that the findings contained in this Resolution shall constitute the reports of the City of Porterville in response to the respective inquiry made by Burton School District regarding the acquisition of the Site, said Resolution to be forwarded to the District for its use.

PASSED, APPROVED, AND ADOPTED this 1st day of October, 2024. __________________________
Martha A. Flores, Mayor
ATTEST:

Patrice Hildreth, City Clerk
By: _______________________
Fernando Gabriel- Moraga,
Acting Chief Deputy City Clerk
Item No. 6.

CITY COUNCIL AGENDA – OCTOBER 1, 2024
SUBJECT: Approval of Measure R Program Supplement to Cooperative Agreement - Butterfield Stage Corridor Project
SOURCE: Engineering and Project Management
COMMENT: The Tulare County Association of Governments (TCAG), acting as the Local Transportation Authority ("Authority") is requesting that the City approve and submit a Supplemental Agreement (SA) for the Butterfield Stage Corridor Project. The project will develop an active transportation corridor of approximately 3.9 miles in length along the former Southern Pacific Railway line from College Avenue to West North Grand Avenue that will include solar lighting, water stations, benches, wayfinding, controlled crossing systems, and landscaping. This project will also provide for the installation of a non-potable water main that would offer future connections to large water users along the way (including the College).

The Authority requires the processing of a SA for each project for the purpose of reimbursing one hundred percent (100%) of the design, construction management, quality control, and non-participating construction costs. The Active Transportation (ATP) grant will fund up to $7,100,000 of the costs of the project with additional funding being provided by Storm Drain Developer Fees in the amount of $953,463.00 and $4,407,051 in Water Replacement Funds; requiring a total amount of $11,329,842.50 of the City's share of the Measure 'R' Alternate Transportation Funds to fully fund the project.

As stated above, a Supplemental Agreement, Resolution and Exhibit 'A' must be received by the Authority before the City can seek reimbursement for said design, non-participating construction, and construction management costs.

Exhibit 'A' provides the project title, project scope, and estimate of probable cost for each project.

RECOMMENDATION: That the City Council:

1. Approve the attached draft Resolution in support of the Program Supplement to the Cooperative Agreement;

2. Authorize the Mayor and City Clerk to execute the Program Supplement; and

3. Authorize staff to forward the executed Program Supplement to TCAG for approval.

ATTACHMENTS: 1. Locator Map

2. Meaure R Program Supplement to Cooperative Agreement Item No. 6.

3. Draft Resolution
Appropriated/Funded:

Review By:

Department Director:

Javier Sanchez, Engineering & Project Management Director Final Approver: Patrice Hildreth, City Manager
å
å
å
å
å
å
å
å
å
å
|ÿ
65 PORTER
RD

VILLA ST

REID AVE

NORTH GRAND AVE

INDIANA ST

PROSPECT ST

MATHEW ST

NEWCOMB ST WESTFIELD AVE

HENDERSON AVE

MAIN ST
North
Park
Zalud
Park
Hayes
Field
Veterans Park
Monache
High School
Strathmore
High School
Harmony
Magnet
Academy
Butterfield
Charter
High School
Sequoia
Middle
School
Monte Vista
Elementary
Westfield
Elementary
Porterville
Adult School
Oak Grove
Elementary
School
Porterville
Military
Academy
Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User Community å
å
å
å
å
å
å
å
å
å
å
å
å
å
å
å
å
å
å
PÆ
|ÿ
65 |ÿ
190

JAYE ST

SCRANTON AVE

PROSPECT ST

WORTH AVE

GIBBONS AVE

POPLAR AVE

DATE AVE

LIME ST

TEAPOT DOME AVE

SPRINGVILLE AVE

PORTER RD

ORANGE AVE

WESTFIELD AVE

VILLA ST

INDIANA ST

OLIVE AVE

MORTON AVE

HENDERSON AVE

PLANO ST

MAIN ST
Olivewood
Mini Park
North
Park
Zalud Park
Rails to
Trails
Murry
Park
Community
Center
Tule River
Parkway
Lions
Mini Park
Heritage
Center
Pioneer
Ballfield
Hayes
Field
Veterans Park
Centennial
Plaza
Park
Fallen
Heroes Park
Municiple
Golf
Course
Porterville
High School
Citrus High
School
Vine Street
Community
Day School
Bartlett
Middle
School
Pioneer
Middle
School
Belleview
Elementary
Los Robles
Elementary
Monte Vista
Elementary
Olive Street
Elementary
Roche Avenue
Elementary
Santa Fe
Elementary
Vandalia
Elementary
West Putnam
Elementary
Porterville
College
St. Anne's
School
Tulare County
Child Care
Education Program
Hope
Elementary
School
L.B. Hill
Learning
Center
Porterville
Transit Center
Heritage
Community
Center
City Hall
Barn Theatre
Corporation
Yard
Santa Fe
Depot
Zalud House
Justice
Center
Museum
Animal
Shelter
Family
Crisis
Center
DA/Public
Defender
The Dixie
Group
Pro Document
Solutions
Green Power
Motor Company
Walmart
Distribution
Center
US Forest
Service
Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User Community Butterfield Stage Corridor
0 0.25 0.5Miles
±
Date Printed: 9/17/2019
by the Community Development Department
å
å
å
å
å

OLIVE AVE

ORANGE AVE

MORTON AVE

MAIN ST

PLANO ST
Rails to
Trails
Lions
Mini Park
Heritage
Center
Centennial
Plaza Park
Vine Street
Community
Day School
Belleview
Elementary
Roche Avenue
Elementary
Santa Fe
Elementary
Porterville
Transit
Center
Heritage
Community
Center
City Hall
Barn Theatre
Santa Fe
Depot
Zalud House
Justice
Center
Museum
Animal
Shelter
Family
Crisis
Center
DA/Public
Defender
Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User Community Proposed Trail
Affordable Housing
Employment
Facilities
Library
Post Office
Shopping Center
å Schools
Family Health Care Network
PÆ Hospital
Fire Station
Police Station
Parks
City Limits
North Section
South Section
MEASURE ‘R’ PROGRAM SUPPLEMENT TO

COOPERATIVE AGREEMENT
This Program Supplement is made and entered into on October 1, 2024, by and between the City of Porterville (“Sponsor”) and the TULARE COUNTY ASSOCIATION OF GOVERNMENTS, acting as the Local Transportation Authority (“Authority”).

This Program Supplement hereby incorporates the “Measure ‘R’ Cooperative Agreement” for Measure ‘R’ expenditures, which was entered into between the Sponsor and the Authority on May 29, 2007, and is subject to all terms and conditions thereof. This Program Supplement is executed under authority of Resolution No. ___-2024, approved by the Sponsor on October 1, 2024 (see copy attached).

Project scope and costs are incorporated herein as Exhibit “A” and agreed upon by Sponsor and Authority.

Covenants of Sponsor

1.1. SPONSOR agrees that it will only proceed with work authorized for specific phase(s) with a written “Authorization to Proceed” or AUTHORITY action and will not proceed with future phase(s) of this project(s) prior to receiving a written “Authorization to Proceed” or AUTHORITY action.

1.2. The SPONSOR will advertise, award, and administer the project(s) in accordance with SPONSOR standards.

1.3. Award information shall be submitted by the SPONSOR to the AUTHORITY within 60 days after the project contract award.

1.4. Failure to submit award information in accordance with section 1.3 will cause a delay (without interest or penalties) in AUTHORITY processing invoices for the construction phase.

1.5. If no costs have been invoiced for a six-month period, SPONSOR agrees to submit for each phase a written explanation of the absence of project(s) activity along with target billing date and billing amount.

IN WITNESS WHEREOF, the undersigned parties have executed this Agreement on the day and year first written above.

COUNTY OF TULARE

TRANSPORTATION AUTHORITY CITY OF PORTERVILLE
By: _____________________________________ By: ____________________ Authority Director Martha A. Flores, Mayor
Attest:

By: ____________________
Patrice Hildreth, City Clerk
EXHIBIT “A”
Butterfield Stage Corridor Project
Project Scope
Development of an active transportation corridor (approximately 3.9 miles in length) to include solar lighting, water stations, wayfinding, benches, and controlled lighted crossing systems.

Project Costs
Butterfield Stage Corridor
Project Tasks Engineer’s Estimate
Construction $20,915,221.50
Construction Management
and Quality Control
$1,901,383.00
Right of Way
Preparation Plans,
Specifications and Estimate,
Environmental Documentation
and Caltrans Project Approval
$973,752.00
Total Estimated Costs $23,790,356.50
Current Funding Sources
ATP Share of Construction Only $7,100,000.00
Measure ‘R’ Construction Match $6,561,703.00
Measure ‘R’ Preliminary
Engineering, Non-Participating
Construction and Construction
Management
$4,768,139.50
Local Funding $5,360,514.00
Total Funding Available $23,790,356.50
Project Schedule
Butterfield Stage Corridor
Project Tasks Date
Environmental (PA/ED) complete 10/21/2021
Design (PS&E) complete 10/21/2023
Authorization to Advertise Project 12/31/2023
Award Construction Project 09/24/2024
Begin Construction 02/01/2024
End Construction 06/30/2026
RESOLUTION NO. ______- 2024

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORTERVILLE

AFFIRMING AND APPROVING THE SUPPORT OF THE CITY COUNCIL FOR THE

BUTTERFIELD STAGE CORRIDOR PROJECT
WHEREAS, the City of Porterville Bike and Pedestrian Program is eligible to receive 100% reimbursement for the design, non-participating construction costs, construction management and quality control costs ($4,768,139.50), and $6,561,703 reimbursement for the construction costs associated with the Butterfield Stage Corridor Project, which meets the Measure ‘R’ guidelines and City General Plan for alternate modes of travel; and
WHEREAS, the Tulare County Association of Governments is requesting that the City of Porterville approve and submit a Supplemental Agreement that will allow the City to receive reimbursement for all design costs incurred in Fiscal Years 2022/2023 & 2023/2024 and both the construction match and all non-participating construction and construction management costs for the project in Fiscal Years 2024/2025 & 2025/2026; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Porterville does hereby affirm and approve support of the Butterfield Stage Corridor Project (ATP Grant) and authorizes the Mayor and City Clerk to execute the Program Supplement and any other related documents as may be required.

PASSED, APPROVED and ADOPTED this 1st day of October, 2024.

Martha A. Flores, Mayor
ATTEST:

Patrice Hildreth, City Clerk
By:__________________________
Fernando Gabriel-Moraga,
Acting Chief Deputy City Clerk
Item No. 7.

CITY COUNCIL AGENDA – OCTOBER 1, 2024
SUBJECT: Authorization to Accept American Rescue Plan Act (ARPA) Coronavirus State and Local Fiscal Recovery Funds from the County of Tulare SOURCE: Finance
COMMENT: The City of Porterville has been provided $1,000,000 in American Rescue Plan Act of 2021 (ARPA) Coronavirus State and Local Fiscal Recovery Funds (SLFRF) from the County of Tulare. These funds are designated to support homeless services, including the operation of overnight shelters and homeless encampment cleanup and abatement efforts.

The ARPA funds will provide vital resources to assist individuals experiencing homelessness in the Porterville community. The funds are proposed to be utilized to assist in funding the overnight shelters at the Porterville National Guard Armory and Porterville Navigation Center, the Special Methods and Resources Team (SMART), and homeless encampment cleanup efforts. The overnight shelter will provide safe, temporary housing for individuals experiencing homelessness, focusing on ensuring their basic needs are met and offering resources to help them transition to more stable living situations.

Homeless encampment cleanup and abatement services are designed to address and manage homeless encampments and improve health and safety by providing sanitation and environmental services, in addition to helping find alternative housing solutions and connection to services that can lead to permanent housing options.

The agreement between the City of Porterville and the County of Tulare becomes effective upon signature and will expire at 11:59 PM on December 31, 2025. All funds must be obligated by December 31, 2024, and expended by December 31, 2025, in compliance with ARPA SLFRF guidelines. Staff will work closely with the County of Tulare to ensure all federal reporting requirements and ARPA regulations are adhered to.

RECOMMENDATION: That the City Council:

1. Approve the agreement between the City of Porterville and the County of Tulare, accepting the American Rescue Plan Act (ARPA) funds in the amount of $1,000,000 to support homeless services, including overnight shelters and homeless encampment cleanup and abatement; and

2. Authorize the Mayor to sign the agreement; and

3. Direct the Finance Director to return the signed agreement to the County of Tulare.

Item No. 7.

ATTACHMENTS: 1. Draft ARPA Agreement
Appropriated/Funded:

Review By:

Department Director:

Janie Rodriguez, Finance Director
Final Approver: Patrice Hildreth, City Manager

COUNTY OF TULARE

GRANT AGREEMENT
American Rescue Plan Act
State and Local Fiscal Recovery Funds

THIS GRANT AGREEMENT (“Agreement”) is entered into effective as of __________, between the COUNTY OF TULARE, a political subdivision of the State of California (“COUNTY”), and City of Porterville (“GRANTEE”). COUNTY and GRANTEE are each a “Party” and together are the “Parties” to this Agreement, which is made with reference to the following:

A. On March 11, 2021, the American Rescue Plan Act (ARPA) was signed into law by President Biden.

This legislation established $350 billion in Coronavirus State and Local Fiscal Recovery Funds (SLFRF) specifically for state, local, territorial, and tribal governments to use in responding to the COVID-19 pandemic, addressing its economic fallout, and laying the foundation for a strong and equitable recovery.

B. SLFRF monies provide substantial flexibility for each jurisdiction to decide how to best meet the needs of their local communities including support for households, small businesses, impacted industries, essential workers, and the communities hardest hit by the pandemic. In addition to allowing for flexible spending up to the level of their revenue loss, recipients can use funds to:
• To respond to the public health emergency or its negative economic impacts, including assistance to households, small businesses, and nonprofits, or aid to impacted industries such as tourism, travel, and hospitality.
• To respond to workers performing essential work during the COVID-19 public health emergency by providing premium pay to eligible workers.
• For the provision of government services to the extent of the reduction in revenue due to the COVID–19 public health emergency relative to revenues collected in the most recent full fiscal year prior to the emergency.
• To make necessary investments in water, sewer, or broadband infrastructure.

C. SLFRF monies are subject to the requirements specified in the Final Rule adopted by the U.S. Department of the Treasury on January 27, 2022 (the “Final Rule”), as explained in the “Compliance and Reporting Guidance for State and Local Fiscal Recovery Funds” issued and updated by the U.S. Department of the Treasury on June 28, 2024.

D. The County of Tulare will receive up to $90,552,914 in direct funding from said SLFRF, on condition that the County will follow the proposed uses of the funds provided under the applicable provisions of the Final Rule and said Compliance and Reporting Guidance.

E. At the direction of the Board of Supervisors, the County Administrative Officer developed a recovery plan for eligible uses of said SLFRF monies. An interim plan was approved in August 2021, with the COUNTY’S Final Recovery Plan approved by the Board of Supervisors on July 26, 2022.

F. The Final Recovery Plan includes funding earmarked to develop programs in collaboration with local nonprofit organizations to assist those in Tulare County impacted by the public health emergency and the GRANTEE has applied for an allocation of funds for those purposes.

G. COUNTY is willing to make funds available to GRANTEE for said purposes under the terms of this Agreement and GRANTEE is willing to accept such funds accordingly.

COUNTY OF TULARE

GRANT AGREEMENT
American Rescue Plan Act
State and Local Fiscal Recovery Funds

NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:

1. TERM: This Agreement becomes effective upon signature and expires at 11:59 PM on December 31, 2025, unless its term is extended by written amendment.

2. AMOUNT OF GRANT AND USES: COUNTY hereby grants funds to GRANTEE in the amount and for the purposes stated in Exhibit A (Scope of Work) and Exhibit B (GRANTEE’s Budget Narrative) and subject to the terms and conditions contained in the attached Exhibits C and D, and GRANTEE hereby accepts such funds and shall use them in accordance with said Exhibits A,B, C, and D.

3. U.S. TREASURY FINAL RULE, COMPLIANCE AND REPORTING GUIDANCE, AND COUNTY FINAL RECOVERY PLAN: The terms and conditions of the Final Rule, the Compliance and Reporting Guidance, and the County Final Recovery Plan are hereby incorporated into and made a part of this Agreement and GRANTEE shall abide by said terms and conditions in its performance under this Agreement. The SLFRF Final Rule can be viewed at https://home.treasury.gov/system/files/136/SLFRF-Final-Rule.pdf; the Compliance and Reporting Guidance can be viewed at State and Local Fiscal Recovery Funds Compliance and Reporting Guidance (treasury.gov); and the County Final Recovery Plan can be viewed at https://tularecounty.ca.gov/county/arp-and-bos-newsletter/american-rescue-plan-act-final-recovery-plan-2022/.

4. NOTICES: (a) Except as may be otherwise required by law, any notice to be given must be written and must be either personally delivered, sent by facsimile transmission, or sent by first class mail, postage prepaid and addressed as follows:

COUNTY: With a Copy to:

Tulare County Health & Human Services Agency County Administrative Officer Contracts Unit County of Tulare
5957 South Mooney Blvd. 2800 W. Burrel Ave
Visalia, CA 93277 Visalia, CA 93291
Phone No.: 559-624-8000 Phone No.: (559) 636-5005
Fax No.: 559-713-3718 Fax No.: (559) 733-6318
GRANTEE:

City of Porterville
291 N. Main St.

Porterville, CA 93257
Phone No.: 559-782-7460
(b) Notice personally delivered is effective when delivered. Notice sent by facsimile transmission is deemed to be received upon successful transmission. Notice sent by first-class mail will be deemed received on the fifth calendar day after the date of mailing. Either Party may change the above address by giving written notice under this section.

COUNTY OF TULARE

GRANT AGREEMENT
American Rescue Plan Act
State and Local Fiscal Recovery Funds

7. AUTHORITY: GRANTEE represents and warrants to COUNTY that the individual(s) signing this Agreement on its behalf are duly authorized and have legal capacity to sign this Agreement and bind GRANTEE to its terms. GRANTEE acknowledges that COUNTY has relied upon this representation and warranty in entering into this Agreement.

9. COUNTERPARTS: The Parties may sign this Agreement in counterparts, each of which shall be deemed an original and all of which taken together form one and the same agreement. A signed copy or signed counterpart of this Agreement delivered by facsimile, email, or other means of electronic transmission shall be deemed to have the same legal effect as delivery of a signed original or signed copy of this Agreement.

10. MANUAL OR ELECTRONIC SIGNATURES: The Parties may sign this Agreement by means of manual or electronic signatures. The Parties agree that the electronic signature of a Party, whether digital or encrypted, is intended to authenticate this Agreement and to have the same force and effect as a manual signature. For purposes of this Agreement, the term “electronic signature” means any electronic sound, symbol, or process attached to or logically associated with this Agreement and executed and adopted by a Party with the intent to sign this Agreement, including facsimile, portable document format, or email electronic signatures, pursuant to the California Uniform Electronic Transactions Act (Cal. Civ. Code §§ 1633.1 to 1633.17), as it may be amended from time to time.

COUNTY OF TULARE

GRANT AGREEMENT
American Rescue Plan Act
State and Local Fiscal Recovery Funds

THE PARTIES, having read and considered the above provisions, indicate their agreement by their authorized signatures below.

COUNTY OF TULARE
Date: By
Chair, Board of Supervisors
ATTEST: Jason T. Britt, County Administrative Officer/
Clerk of the Board of Supervisors
By
Deputy
City of Porterville
Date: By
signature
Name:
print name
Its:
print title
Approved as to Form:

County Counsel
By
Deputy
Matter #
Attached Exhibits
A = Scope of Work
B = Budget Narrative
C = American Rescue Plan Act (ARPA) Addendum
D = Amount of Grant and Uses

1. Introduction
The purpose of this Scope of Work (SOW) is to outline the responsibilities, operational guidelines, and expectations for the management and operation of an overnight homeless emergency shelter and homeless encampment cleanup and abatement services. Funds provided by the County of Tulare through the Coronavirus State and Local Fiscal Recovery Funds program, established by the American Rescue Plan Act (ARPA), will be used to support the Navigation Center and the National Guard Armory Facility (Armory) and homeless encampment cleanup and abatement efforts. The shelters will provide safe, temporary housing for individuals experiencing homelessness, focusing on ensuring their basic needs are met and offering resources to help them transition to more stable living situations. Homeless encampment cleanup and abatement services in the Porterville area are designed to address and manage homeless encampments and improve health and safety by providing sanitation and environmental services, in addition to helping find alternative housing solutions and connections to services that can lead to permanent housing options.

2. Objectives
a. To provide a safe, clean, and supportive environment for individuals experiencing homelessness.
b. To offer necessities such as shelter, restrooms, and security. c. To ensure the shelter operates efficiently and in compliance with relevant regulations and standards.
d. To provide resources to individuals experiencing homelessness that can lead to securing permanent housing options.
e. To reduce public health risks associated with homeless encampments, such as the spread of diseases, exposure to hazardous waste, and unsanitary living conditions.
f. To ensure that encampment sites are left in a clean, safe and sanitary condition.

3. Operational Hours
a. The shelter operates overnight from 8:00 PM to 8:00 AM. year round. b. Check-in begins at 8:00 PM with lights out at 10:00 PM, and all guests must vacate the premises by 8:00 AM.
c. The shelter will operate daily, including weekends and holidays. d. Encampment clean-up staff work 6:00 AM to 2:30 PM and respond to reports from the community where unsafe camping is identified as posing a public health risk to the community or to the individuals camping near identified critical infrastructure.

Exhibit A
Scope of Work

4. Services Provided at the shelters
a. Shelter: Provide a safe, clean sleeping area with cots for all guests. b. Hydration: Drinking water is available for overnight guests. c. Restrooms: Access to ADA restrooms, portable toilets, and hand washing stations are available to provide access to basic hygiene services. d. Security: Maintain a secure environment through the presence of trained security personnel.
e. Information to Services: Provide informational flyers to available resources such as the Porterville Navigation Center, where they can go for meals and support services (i.e., meals, access to case management services, including referrals to healthcare, mental health services, substance abuse treatment, and housing assistance) during business hours.
f. Property Storage: Provide each guest with a storage bin for the security of their personal belongings during their stay. Guests must take all their belongings upon vacating the premises.
g. Pets: An area with Kennels for pets is available for their pets, and they must take the pets upon vacating in the morning.
h. Equipment: The equipment (truck, trailer, tractor with grapple and backhoe) facilitates a thorough and efficient cleanup process, which helps mitigate public health risks and ensures a safe and sanitary environment for homeless individuals.

The use of equipment is crucial for preventing hazards that could pose risks to those living in or near the encampments.
i. Disease Prevention Management: A pest control company will be used monthly for disease prevision and management. Effective pest control is essential in disease prevention, helps control a clean, safe, and hygienic environment, and ensures compliance with health and safety regulations.

5. Staffing
a. Shelter Manager: Oversee daily operations, ensure compliance with policies, and manage staff.
b. Support Staff: Assist with daily cleaning and general support duties. c. Crisis Intervention Specialist – To serve as a liaison between individuals with mental health illnesses, persons experiencing homelessness, and the various social services programs available in the City of Porterville and Tulare County. The position will coordinate with other social services agencies and work with persons experiencing homelessness to help them find resources such as medical care, mental health care, and housing and assist in locating job opportunities. The position plays a vital role in connecting individuals with the resources they need to improve their well-being, address mental health challenges, and work toward self-sufficiency.
d. Encampment Maintenance Worker – To lead the work of a small crew in encampment abatement efforts to provide clean-up and disposal of bio-hazards and non-hazardous waste, other services to properly clean and clear sites, and ensure all necessary safety procedures are followed. The position helps to mitigate public health risks for both the residents of encampments and the surrounding community by focusing on the health, safety, and cleanliness of encampments to offer a sanitary environment.
e. Part-time Maintenance Workers - To assist in encampment abatement efforts to provide clean-up and disposal of bio-hazards and non-hazardous waste, other services to properly clean and clear sites, and ensure all necessary safety procedures are followed. The positions help to mitigate public health risks for both the residents of encampments and the surrounding community by focusing on the health, safety, and cleanliness of encampments to offer a sanitary environment.
f. Security Personnel: Ensure the safety and security of guests, staff, and the facility.

6. Guest Check in:
a. Eligibility: The guest must be experiencing homelessness b. Check-in: The guest must check in on the sign-in sheet upon entry. c. Code of Conduct: All guests must agree to and adhere to a code of conduct, which includes rules regarding behavior, substance use, and respect for others.

7. Record Keeping and Reporting
a. Guest Records: No personal identifying information shall be collected other than the Name of the guest, and only the daily sign-in is required, unless otherwise required by the funding source. The data will be provided to Health and Human Services as required to report for ARPA funding. Records shall be kept as required by federal guidelines.
b. Incident Reporting: Document and report all incidents involving safety, health, or security to the Shelter Manager.
c. Data Collection: Statistics will be collected monthly to monitor and assess the effectiveness of encampment clean-up activity, and homeless services provided.

Data collection includes self-initiated contacts, contacts stemming from calls for service, total contacts with individuals experiencing homelessness, mental health service referrals/services provided, housing service referrals/services provided, medical service referrals/services provided, and drug service referrals/services provided.

8. Compliance and Regulations
a. Local Laws and Regulations: Ensure the shelter complies with all relevant local, state, and federal regulations, including zoning, health, and safety codes. b. Reporting Requirements: Submit regular reports to relevant authorities as required, including occupancy statistics, financial reports, and any incidents of note.

9. Budget and Financial Management
a. Operating Budget: Develop and manage an operating budget, including costs for staffing, food, supplies, utilities, equipment, services, and maintenance. Exhibit B identifies the operating expenditures that will be funded using the County of Tulare ARPA contribution. All of the listed items will be for the exclusive use of the overnight homeless emergency shelter and homeless encampment cleanup and abatement services.
b. Funding: Identify and secure funding sources, including government grants, donations, and partnerships. The County of Tulare ARPA funding in the amount of $1,000,000 will be used to support operations costs associated with the overnight homeless emergency shelter and homeless encampment cleanup and abatement services.
c. Financial Reporting: Maintain accurate financial records and provide regular financial reports to stakeholders and funders.

10. Evaluation and Continuous Improvement
a. Performance Metrics: Establish key performance indicators (KPIs) to measure the effectiveness of the shelter, such as occupancy rates, guest satisfaction b. Continuous Improvement: Regularly review and update policies, procedures, and services to enhance the shelter's operations and outcomes.

11. Termination of Services
a. Guest Discharge: Outline procedures for discharging guests, including reasons for termination of services (e.g., violation of the code of conduct, end of service period).
b. Post-Shelter Support: Provide information for guests leaving the shelter to help them transition to more permanent housing or other support services.

13. Conclusion
This SOW serves as a comprehensive guide for the operation of the overnight homeless emergency shelter and encampment clean up ensuring that these services meet the needs of the community while operating efficiently and in compliance with all applicable regulations. Regular reviews to identify any needed updates to this SOW, will be made to reflect changes in operations, regulations, or community needs.

Compensation Plan
Year 1 FY 24-25 - $500,000
To be used for interim shelters and operations related to the shelter's function of housing the unhoused in the Porterville Communuty.

Can include: Security Charges, Personnel Charges, Maintenance Charges and expenses related to funning the facility Year 2 FY 25-26 - $500,000
To be used for interim shelters and operations related to the shelter's function of housing the unhoused in the Porterville Communuty.

Can include: Security Charges, Personnel Charges, Maintenance Charges and expenses related to funning the facility Not to exceed $1,000,000
Budget for ARPA Funding City of Porterville
American Rescue Plan Act (ARPA) Addendum
As a recipient of the American Rescue Plan Act of 2021 (ARPA) Coronavirus State and Local Fiscal Recovery Funds (SLFRF) – 31 CFR Part 35, also known as ARPA SLFRF Funding, acknowledge that the funding will be used for costs spent in accordance with Section 9901 of ARPA amended Title VI of the Social Security Act17 (the Act) to which has been added section 602, which establishes the Coronavirus State Fiscal Recovery Fund, and section 603, which establishes the Coronavirus Local Fiscal Recovery Fund, and which provides the following criteria for eligible uses of funds -

1. To respond to the public health emergency or its negative economic impacts, including assistance to households, small businesses, and nonprofits, or aid to impacted industries such as tourism, travel, and hospitality;

2. To respond to workers performing essential work during the COVID-19 public health emergency by providing premium pay to eligible workers;

3. For the provision of government services to the extent of the reduction in revenue due to the COVID–19 public health emergency relative to revenues collected in the most recent full fiscal year prior to the emergency; and

4. To make necessary investments in water, sewer, or broadband infrastructure.

Congress has further declared two uses of ARPA SLFRF funds to be expressly ineligible, namely:

1. Sections 602(c)(2)(B) and 603(c)(2) provide that these eligible uses do not include, and thus funds may not be used for, depositing funds into any pension fund, which Treasury has interpreted to mean any contribution into a pension fund outside of normal employer payroll contributions, and;

2. Section 602(c)(2)(A) also provides, for States and territories, that the eligible uses do not include: “directly or indirectly offset[ting] a reduction in the net tax revenue of [the] State or territory resulting from a change in law, regulation, or administrative interpretation.” In addition, recipients and subrecipients of ARPA SLFRF Funding are required to abide by United States Department of the Treasury guidelines under the Final Rule for Coronavirus State and Local Fiscal Recovery Funds, which is available at the following link: < https://home.treasury.gov/policy-issues/coronavirus/assistance-for-state-local-and-tribalgovernments/state-and-local-fiscal-recovery-funds >. Please note that the Treasury Department may update the guidelines, which should be consulted upon approval of this Agreement, and upon invoicing for payment.

Recipients not only are required to comply with the guidelines mentioned above, they are also required to submit a series of regular and interim reports to the Department of the Treasury.

Exhibit C
Reporting requirements are outlined in the Compliance and Reporting Guidance <https://home.treasury.gov/system/files/136/SLFRF-Compliance-and-Reporting-Guidance.pdf> as well as the User Guide: Treasury’s Portal for User Reporting <https://home.treasury.gov/system/files/136/SLFRF_Treasury-Portal-Recipient-Reporting-UserGuide.pdf>. While Tulare County will submit reports to Treasury as a primary recipient of ARPA SLFRF funds, all other recipients and subrecipients must make available to Tulare County documentation sufficient to complete reporting requirements as outlined above.

It is also recommended that recipients review Treasury Department Frequently Asked Questions, which are regularly updated, at this link:
<https://home.treasury.gov/system/files/136/SLFRPFAQ.pdf>.

Additional explanation on Treasury guidance is available at the Treasury’s web page for Coronavirus State and Local Fiscal Recovery Funds: <https://home.treasury.gov/policyissues/coronavirus/assistance-for-state-local-and-tribal-governments/state-and-local-fiscalrecovery-funds>. Please note that all recipients and subrecipients of ARPA SLFRF funds must abide by all requirements posted on Treasury’s web page for Coronavirus State and Local Fiscal Recovery Funds, in addition to the ones already mentioned. They should also take note and be aware of the guidance and recommendations contained in posted materials. As Treasury may periodically update posted materials, recipients and subrecipients should consult the web page upon approval of this Agreement, and upon invoicing for payment.

Finally, recipients/subrecipients are prohibited from receiving or seeking additional Federal funds for services paid for under this Agreement. Additionally, funds (except in a few limited circumstances) may only be applied to costs incurred and obligated during the period starting on March 3, 2021 and extending through December 31, 2024; such circumstances are outlined in the Treasury’s Interim Final Rule for ARPA SLFRF, previously mentioned above. It should also be noted that ARPA SLFRF funds are assigned an Assistance Listing (here:
<https://sam.gov/fal/7cecfdef62dc42729a3fdcd449bd62b8/view>) and final Catalog of Federal Domestic Assistance (CFDA) number, which is 21.027. Recipients and subrecipients are required to use the final CFDA number for all financial accounting, audits, subawards, and associated program reporting requirements.

Recipient/subrecipient agrees to maintain and make available to Tulare County Health and Human Services Agency upon request all documents and financial records sufficient to establish compliance with subsection 603 of the Social Security Act, as amended, (42 U.S.C. 801(d)).

Records shall be maintained for a period of 5 years after final payment is made using ARPA SLFRF Funding.

For ARPA SLFRF purposes, your organization is a:
(check one)
Subrecipient
Contractor
For what this represents under the current ARPA SLFRF rules, please refer to your point of contact at the Tulare County Health and Human Services Agency.

Page B-1

EXHIBIT D

AMOUNT OF GRANT AND USES

1. COUNTY hereby grants up to $1,000,000 to GRANTEE. GRANTEE agrees to use said funds for activities consistent with the requirements of ARPA, the Final Rule, the Compliance and Reporting Guidance, the County Final Recovery Plan, and the American Rescue Plan Act (ARPA) Addendum, Exhibit C, specifically for expenses related to the care and maintenance of the shelters as detailed in Exhibits A and B. Project must be completed within the Term listed in the Grant Agreement and Amount of Grant and Uses to receive requested funding.

2. GRANTEE is considered a subrecipient of funds from COUNTY. All funds remain subject to statutory requirements that they must be used for eligible costs incurred during the period that begins upon signature and ends on December 31, 2025. By accepting the funds, GRANTEE acknowledges that the funds granted will be used for costs incurred for the time period that begins upon signature up to and including December 31, 2025, and for the purposes described in Exhibits A and B.

Grantee further attests to the accuracy of the representations made in Exhibits A and B and any other documentation it has submitted or will submit regarding the expenses incurred for the care and maintenance of the shelters

3. GRANTEE must comply with the following record keeping requirements:
a. Document all use of the grant funds. Funds will be disbursed to GRANTEE within 30 days of receipt of invoice and all required backup documentation by COUNTY. Documentation must be received timely and in accordance with ARPA requirements, including the Final Rule, the Compliance and Reporting Guidance, the County Final Recovery Plan, and the Office of Management and Budget Uniform Guidance (2 CFR 200). Invoice must be accompanied by sufficient backup documentation to substantiate the eligible use of grant funds in order to receive payment.
b. Provide written feedback of the impact achieved as a result of the grant upon request by the COUNTY for up to one (1) year after the completion of the project outlined in Exhibits A and B.
c. Keep all receipts and other documentation of use of funds for at least five years and provide the receipts and documents to the COUNTY upon request at any time from five years of the effective date of this Grant Agreement.
d. Documentation must be complete and in accordance with all ARPA requirements including the SLFRF Final Rule, Compliance and Reporting Guidance, and Title 2 CFR 200 “Uniform Administrative, Requirements, Cost Principles, and Audit Requirements for Federal Awards.” Documentation must be provided when requested by the COUNTY by the date specified in order to remain in compliance with ARPA guidelines. Documents may be audited and funding is subject to recoupment if the compliance guidelines specified in Exhibits C and D are not fully followed.

Item No. 8.

CITY COUNCIL AGENDA – OCTOBER 1, 2024
SUBJECT: Authorization of Out-of-State Travel for Fire Personnel SOURCE: Fire
COMMENT: On March 1, 2022, the City Council approved the purchase of a Type 6 (patrol) fire apparatus. To complete the purchase of the apparatus and to perform the final acceptance inspection, Fire Department personnel are required to travel outof-state to the BME manufacturing facility in Idaho.

Travel is provided for in the purchase contract through the manufacturer except for three days of per diem expenses. Funding for the expenses are available in the Fire Department's annual budget.

Staff requests that the City Council authorize out-of-state travel for three City of Porterville Fire Department personnel to the Boise Mobil Equipment (BME) Manufacturing Facility, located in Idaho, for the final acceptance inspection of the Type 6 (Patrol).

RECOMMENDATION: That the City Council authorize out-of-state travel for three Fire Department personnel to Boise Mobile Equipment (BME)
Manufacturing Facility located in Idaho, for the final acceptance inspection for the Type 6 fire apparatus purchased through BME.

ATTACHMENTS:

Appropriated/Funded:

Review By:

Department Director:

Shannon Skiles, Deputy Fire Chief
Final Approver: Jason Ridenour, Deputy City Manager
Item No. 9.

CITY COUNCIL AGENDA – OCTOBER 1, 2024
SUBJECT: Council Consideration of Reorganization within the Transportation Department SOURCE: Public Works
COMMENT: On March 19, 2024, the City Council approved the creation of the Transportation Department following the City's decision to withdraw from the Tulare County Regional Transit Agency (TCRTA). In looking at functionality and efficiencies, the decision to combine the divisions of transit and airport simply made sense. As the department is developing, several areas of improvement have been identified that could provide better functionality in the delivery of the department's services.

To achieve these improvements, a reorganization is proposed. It is the staff's opinion that these changes will better support the department's expanding responsibilities and ensure alignment with the City's long-term strategic goals to meet the community's current and future transportation needs. The proposed changes are as follows:

1. New Classification: Transportation Manager
In order to focus on long-term transportation planning, policy development, and alignment with regional, state, and federal transportation initiatives, the Transportation Manager would be responsible for both the transit and airport divisions and report directly to the Transportation Director. It is proposed that the current Field Services Supervisor (Salary Range 192) be reclassified as the Transportation Manager at Salary Range 248 ($7,772 - $9,483), and the allocation of funding would be from the Field Services Supervisor position and the reduction of support salaries and benefits from the Finance and Field Services Departments. This position would be in the Management Confidential Series for bargaining purposes.

2. New Classification: Grants and Procurement Coordinator In order to ensure compliance with the Federal Transit Administration (FTA) and Federal Aviation Administration (FAA) regulations and standards, the Grants and Procurement Coordinator would be responsible for both the transit and airport divisions' grant management and procurement responsibilities. It is proposed that this classification be established at Salary Range 212 ($5,430 - $6,627) and the allocation of funding would be from the reduction of support salaries and benefits from the Finance and Field Services Departments. This position would report directly to the Transportation Manager, and this position would be in the Management Confidential series for bargaining purposes.

3. New Classification: Operations and ADA Coordinator
Item No. 9.

In order to ensure compliance with the Federal Transit Administration (FTA) regulations and standards, the Operations and ADA Coordinator would be responsible for both the transit operations and civil rights responsibilities. It is proposed that this classification be established at Salary Range 212 ($5,430 - $6,627) and the allocation of funding would be from the reduction of support salaries and benefits from the Finance and Field Services Departments. This position would report directly to the Transportation Manager, and this position would be in the Management Confidential series for bargaining purposes.

4. New Classification: Field Services Worker III - Airport It is proposed that the existing Airport Services Coordinator, currently vacant, be reclassified as the Field Services Worker III - Airport position, which includes a new job description. It is proposed that this classification be established at Salary Range 178 ($3,870 - $4,723), and the reallocation of funding from one Airport Services Coordinator (Salary Range 192) be redirected to the Field Services Worker III - Airport position. This position would report directly to the Transportation Manager, and this position would be in the Porterville City Employees' Association for bargaining purposes.

5. New Classification: Field Services Worker I/II - Airport It is proposed that the existing Field Services Worker I/II positions be reclassified as Field Services Worker I/II - Airport at the same Salary Range 158 ($3,172 - $3,870) and Salary Range 168 ($3,504 - $4,276), respectively.

These positions would report directly to the Field Services Worker III - Airport, and both positions would be in the Porterville City Employees' Association for bargaining purposes.

It is proposed that the existing Field Service Workers be reclassified to Field Service Workers I, II, or III - Airport, depending on their current classification level. This reclassification aligns with the department's restructuring and better reflects the duties and responsibilities associated with the municipal airport operations. This reclassification ensures that existing staff are positioned to continue providing services effectively within the department's updated structure and responsibilities.

The existing Clerical Assistant I position would remain unchanged in the reorganization.

Budgetarily, the proposed reorganization is expected to be cost-neutral in the short term, with potential long-term savings due to increased operational efficiencies and the elimination of redundant positions.

RECOMMENDATION: That the City Council:

1. Approve the reclassification of the Field Service Supervisor (Salary Range 192) to a new Transportation Manager
classification at Salary Range 248 ($7,772 - $9,483);

2. Approve the establishment of a new Grants and Procurement Coordinator classification at Salary Range 212 ($5,430 - $6,627); Item No. 9.

3. Approve the establishment of a new Operations and ADA Coordinator classification at Salary Range 212 ($5,430 - $6,627);

4. Approve the reclassification of the Airport Services Coordinator (Salary Range 192) to the existing and updated Field Services Worker III - Airport classification at Salary Range 178 ($3,870 - $4,723);

5. Approve the reclassification of the Field Services Worker I/II positions (Salary Range 158 and 168) to the existing and updated Field Services Worker I/II - Airport classification with no change to the salary ranges; and

6. Authorize the Human Resources Office and Finance
Department staff to amend such documents as may be necessary to effectuate such proposed changes.

ATTACHMENTS: 1. TRANSPORTATION MANAGER

2. GRANTS AND PROCUREMENT COORDINATOR

3. OPERATIONS AND ADA COORDINATOR

4. FIELD SERVICES WORKER III - Airport

5. FIELD SERVICES WORKER I.II - Airport
Appropriated/Funded:

Review By:

Department Director:

Richard Tree, Director of Transportation
Final Approver: Patrice Hildreth, City Manager

TRANSPORTATION MANAGER

DEFINITION
Under administrative direction, plans, organizes, and directs the City’s transportation services which include public transportation and municipal airport; performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS
This position serves as a member of the City’s transportation management team. The employee in this position works under the direction, is appointed by, and serves at the pleasure of the Department Head.

REPRESENTATIVE DUTIES
The duties listed below are examples of the work typically performed by employees in this class. An employee may not be assigned all duties listed and may be assigned duties which are not listed below.

1. Provide oversight, guidance and plans that contribute to the success of the Transportation Department in partnership with service contractor(s) and department staff.

2. Work jointly with other City departments as appropriate to ensure transportation logistics, planning, and operations achieve best-in class results for City of Porterville customers.

3. Respond to customer inquiries and concerns through established customer response process.

4. Develop and monitor operational work plans including operations reports, databases, and other documentation necessary to ensure work plans are being executed effectively.

5. Troubleshoot operational issues to ensure delivery of high-quality service.

6. Responsible for the direct supervisory oversight of all public transportation and airport activities to ensure service is performing.

7. Monitor service and evaluate schedules to inform service delivery management.

8. Initiate and conduct scheduled meetings with contractor(s) and transportation staff to communicate observed issues, trends, and concerns to ensure goals and identified performance targets are met.

9. Manage department’s safety management system process by developing and implementing safety and security policies, considering safety in every action, and reporting safety and security concerns.

10. Manage department personnel by planning, scheduling, delegating, and overseeing employee work assignments, authorizing, coordinating, and scheduling work with vendors and consultants, conduction personnel action, including interviewing, training, work assignments, and performance evaluations.

11. Represents and supports the policies and procedures established by the City Council, City Manager, Department Heads and Division Chiefs.

12. Perform other duties as required.

EMPLOYMENT STANDARDS
Education and/or Experience
Three years of supervisory public transportation and/or municipal airport service, skilled public works maintenance and/or refuse collection experience including one year of lead supervisory responsibilities or any combination of training and experience that provides the desired knowledge and abilities.

Supplemental college level courses in supervision and public works administration may substitute for lead supervisory experience.

Knowledge of:

Working knowledge of public transportation and airport services; safety practices applicable to public transportation and airport services; principles of supervision and training; methods of estimating times and material costs; work scheduling.

Skill in:

Excellent interpersonal and communication skills including ability to listen and provide feedback. Interpersonal skills: coaching, facilitator, and presentation skills. Excellent management skills including ability to hold others and self-accountable, to make difficult decisions, when necessary, to focus on results, to analyze data, and to plan, develop, and implement formal work plans.

Ability to:

Supervise the work of public transportation and airport staff; perform the work supervised; follow simple blueprints and sketches; operate public transportation and airport equipment; follow verbal and written directions, write reports; maintain records; develop and maintain good working relationships; train others in and monitor the use of safe work methods; communicate effectively, both verbally and in writing; analyze unusual situations and resolve through application of City policy; develop comprehensive plans to satisfy future needs of work unit service; deal constructively with conflict and develop effective resolutions.

Special Requirements
Possession of valid California Driver’s License. Certification in public transportation and/or airport safety and operations (such as FTA- or FAA-sponsored accreditation) is desirable. Certification in area(s) of specialization may be required.

Physical Demands
Sitting, standing, walking, some stooping, and bending; dexterity and coordination to handle files and pieces of paper; occasional lifting of objects up to 25 lbs., such as paper and other reference materials; moving from place to place within the office, and some reaching for items below and above desk level.

WORKING CONDITIONS
Environment is generally clean with limited exposure to conditions such as dust, fumes, odors, and noise. A Computer is used on a daily basis. Travel throughout the area is required.

Date Adopted: October 1, 2024

GRANTS AND PROCUREMENT COORDINATOR

DEFINITION
Under direction, identifies, apply for, administer, maintain and coordinate federal, state, and local grants in accordance to applicable regulations and guidelines; research, analyze and implement federal, state, and local rules and regulations in procurement administration; oversees the disadvantage business enterprise program and national transit database; and performs related duties as required.

REPRESENTATIVE DUTIES
The duties listed below are examples of the work typically performed by the employee of this class. An employee may not be assigned all duties listed and may be assigned duties which are not listed below.

1. Identify, apply for, administer, maintain and coordinate federal, state, and local grants in accordance to applicable regulations and guidelines.

2. Audit, monitor and schedule reports of grant activities.

3. Provide timely information on funding opportunities, requirements, and procedures.

4. Work with funding agencies to determine possible reprogramming options.

5. Develop, monitor, and review complex financial calculations and reports.

6. Participate in the development of the department’s Capital Improvement Program and the annual FTIP and any amendments.

7. Conduct basic and complex procurements through completion including the award of agreements, contracts, purchase orders, change orders, and contract extensions.

8. Ensure that procedures associated with a contract are prepared and administered in accordance with the US Department of Transportation, City of Porterville, and DBE guidelines.

9. Responsible for the DBE Program and updating the program as required. Develop triennial goal by statutory deadline.

10. Is competent in writing, being able to effectively convey in an exciting, competitive manner for future projects for funding. Ability to understand and present complex data in an easy-to-read format.

11. Capability to learn and accurately follow complex US Department of Transportation procurement rules and regulations.

12. Provides office coverage and assistance to the Transportation Department; and perform related duties as assigned.

EMPLOYMENT STANDARDS
Education and/or Experience
Graduation from an accredited college with a Bachelor’s degree in business or public administration, finance, accounting, organization or a position specific related field and three years of public transportation experience in a position specific related area or any combination of training and experience that provides the desired knowledge and abilities.

Knowledge of:

Principles of public transportation operations, including the specialized areas of National Transit Database, finance, budget, procurement, management controls and reporting; US Department of Transportation grants and grant management.

Ability to:

Analyze problems, work processes and records systems; prepare complete, organized and logical reports; maintain effective working relationships with superiors, peers, subordinates and the general public; assist, coordinate and supervise the work of others; exercise judgment; work under pressure; devise new methods and streamline procedures; prepare flow charts; interpret data; do statistical analyses; meet deadlines; work independently; highly detail-oriented in following pertinent federal, state, and local laws, codes, and regulations, including administrative and departmental policies and procedures; learn and accurately follow complex US Department of Transportation rules and regulations.

Special Requirements
Possession of or ability to obtain a valid California Driver’s License.

Physical Demands
Strength, dexterity, coordination and vision to use keyboard and video display terminal for long periods of time. Dexterity and coordination to handle files and single pieces of paper; occasional lifting of objects weighing up to 25 lbs., such as files, stacks of papers, and other reference materials. Moving from place to place within an office; some reaching for items above and below desk level.

WORKING CONDITIONS
Generally clean work environment with limited exposure to conditions such as dust, fumes, odors, or noise. Video display terminal is used on a daily basis. Periodic contact with angry and upset individuals.

Date Adopted: October 1, 2024

OPERATIONS AND ADA COORDINATOR

DEFINITION
Under direction, coordinates and supervises public transportation operations to ensure efficient and safe transportation of passengers; supports the development, implementation, and continuous improvement of Safety Management System (SMS) processes and activities; ensures compliance with local, state, and federal regulations regarding public transportation operations; ensures compliance with federal requirements specific to ADA and Title VI; collects and analyzes performance data to prepare a variety of reports regarding productivity, current projections, and customer service.

REPRESENTATIVE DUTIES
The duties listed below are examples of the work typically performed by the employee of this class. An employee may not be assigned all duties listed and may be assigned duties which are not listed below.

1. Participates in the management of fixed route, paratransit, demand response, and related operations.

2. In collaboration with Department Head, develop and update departmental policies, including riders guides and standard operating procedures.

3. Performs contractor oversight in proper vehicle operations, customer service, and proper service performance of duties for public transportation employees.

4. Conduct road supervision to ensure compliance with safe operating procedures and state and/or federal regulations.

5. Assumes civil rights and ADA coordinator responsibilities; organizes, schedules, and participates in workshops, community/business meetings, makes presentations at meetings.

6. Assists managers in writing policies, operating procedures, administrative manuals, ordinances, and resolutions; reviews current, proposed, revised and new legislation and notifies managers of possible impact on City operations.

7. Meets with community representatives, prospective and current business owners and the general public; explains City and department policies and procedures.

8. Works with City officials, co-workers and other interested parties to obtain information, clarify details and understand issues under study.

9. Participates in the preparation and administration of the City or department budget by coordinating related activities and completing, reviewing, and analyzing requests and justifications.

10. Provides office coverage and assistance to the Transportation Department; and perform related duties as assigned.

EMPLOYMENT STANDARDS
Education and/or Experience
Graduation from an accredited college with a Bachelor’s degree in business or public administration, finance, accounting, organization or a position specific related field and three years of public transportation experience in a position specific related area or any combination of training and experience that provides the desired knowledge and abilities.

Knowledge of:

Principles of public transportation operations, including the specialized areas of ADA, Title VI, DBE, NTD, finance, budget, procurement, management controls and reporting.

Ability to:

Analyze problems, work processes and records systems; prepare complete, organized and logical reports; maintain effective working relationships with superiors, peers, subordinates and the general public; assist, coordinate and supervise the work of others; exercise judgment; work under pressure; devise new methods and streamline procedures; prepare flow charts; interpret data; do statistical analyses; meet deadlines; work independently; highly detail-oriented in following pertinent federal, state, and local laws, codes, and regulations, including administrative and departmental policies and procedures; learn and accurately follow complex US Department of Transportation rules and regulations.

Special Requirements
Possession of or ability to obtain a valid California Driver’s License.

Physical Demands
Strength, dexterity, coordination and vision to use keyboard and video display terminal for long periods of time. Dexterity and coordination to handle files and single pieces of paper; occasional lifting of objects weighing up to 25 lbs., such as, files, stacks of paper, and other reference materials. Moving from place to place within an office; some reaching for items above and below desk level.

WORKING CONDITIONS
Generally clean work environment with limited exposure to conditions such as dust, fumes, odors, or noise. Video display terminal is used on a daily basis. Periodic contact with angry and upset individuals.

Date Adopted: October 1, 2024

FIELD SERVICES WORKER III - AIRPORT

DEFINITION
Under direction, performs skilled manual labor in the maintenance and repair of airport facilities and equipment. Leads the work of a crew engaged in airfield maintenance, including the upkeep of runways, taxiways, lighting systems, and airport infrastructure; performs related duties as required.

DITINGUISHING CHARACTERISTICS
This class is distinguished from Field Services Worker II by its responsibility to lead the work of others engaged in maintenance and repair of airport facilities and equipment; the level of expertise required to perform the work or operate equipment; and the amount of supervision received in the performance of regular assignments.

REPRESENTATIVE DUTIES
The duties listed below are examples of the work typically performed by employees in this class. An employee may not be assigned all duties listed and may be assigned duties which are not listed below.

1. Organizes, coordinates, and supervises the maintenance and operations of the municipal airport.

2. Supervises and participates in fuel sales and servicing of aircraft; maintains adequate fuel and lubricant inventory; maintains all necessary records; prepares deposits of daily receipts; handles collection of accounts receivable and orders appropriate inventory.

3. Supervises and participates in the maintenance and repair of equipment used at the Airport including but not limited to trucks, mowers, pumps, electrical systems, water systems, etc.

4. Supervises and participates in the maintenance of Airport grounds and buildings including lawn areas and trees, runways, taxiways, parking aprons, City operated buildings, fueling areas, etc.

5. Maintains records and writes a variety of reports and memos on work performed and Airport operations.

6. Performs and/or leads the work of others engaged in the maintenance of runways, taxiways, and aprons.

7. Inspects and maintains runway and taxiway lighting systems, replacing bulbs, wiring, and ensuring proper operation.

8. Maintains and repairs airport equipment such as ground power units, refueling stations, and other critical infrastructure.

9. Oversees maintenance of airport facilities, ensuring cleanliness, functionality of public areas, and safety protocols.

10. Conducts regular inspections of airfield markings and signage, repainting and repairing as needed to comply with FAA standards.

11. Responds to emergency maintenance requests and ensures safety protocols are followed during high-priority repairs.

12. Leads and trains airport staff in safe airport operations, including airfield driving, fueling, and emergency response procedures.

13. Assists with environmental inspections related to fuel storage.

EMPLOYMENT STANDARDS
Education and/or Experience
Two years of experience in the area of specification (airport operations and maintenance, airport fueling, facilities maintenance, field services), performing the full range of duties with the specialty or any combination of training and experience that provides the desired knowledge and abilities.

Knowledge of:

FAA airfield maintenance regulations and airport operations; equipment operation, techniques and methods used in the area of specification; lead supervision and training techniques.

Ability to:

Supervise the work of others; perform work necessary for operation and maintenance of Airport; work with Airport users; enforce Airport rules and regulations; operate and manage an aviation fueling business; maintain accounting records; follow verbal and written directions, write reports; maintain records; develop and maintain good working relationships; train others in and monitor the use of safe work methods; communicate effectively, both verbally and in writing; analyze unusual situations and resolve through application of City policy; develop plans to satisfy future needs of work unit service; deal constructively with conflict and develop effective resolutions.

Special Requirements
Possession of valid Commercial California Driver’s License, Class A or B. Certification in airport safety and operations (such as AAAE or ACE accreditation) is desirable.

Certification in area(s) of specialization may be required.

Physical Demands
Strenuous physical work. Physical demands include frequent lifting of objects over 50 lbs., often combined with bending, twisting, working above ground or on irregular surfaces.

WORKING CONDITIONS
Continuous exposure to unpleasant elements such as dust, fumes, and odors, hazardous materials, dampness, raw sewage, high noise levels, and outside weather conditions.

Travel throughout the area is required. Some positions may require use of self-contained breathing apparatus and entering confined spaces.

Date Adopted: October 1, 2024

FIELD SERVICES WORKER I, II - AIRPORT

DEFINITION
Under general supervision, performs semi-skilled and manual labor associated with the maintenance and repair of airport facilities, including runways, taxiways, lighting systems, and airport infrastructure; operates light and heavy equipment; and performs related duties as required.

DISTINGUISHING CHARACTERISTICS
Field Services Worker I – Airport - this is the entry level class of this series in which employees perform a variety of unskilled and routine tasks while learning the semiskilled tasks associated with airport operations and maintenance. Incumbents are generally hired at the Field Services Worker I level and promoted to the II level upon demonstrating competency and regularly performing the full range of duties within their work section. However, some positions may remain at the Field Service Worker I level because of the predominance of unskilled task or the narrow focus of responsibilities.

Field Services Worker II – Airport - This is the journey level class of the series in which employees specialize in airport operations and maintenance. Although employees specialize in the work of a particular work unity of Field Services, they regularly assist workers on other crews.

REPRESENTATIVE DUTIES
The duties listed below are examples of the work typically performed by employees in this class. An employee may not be assigned all duties listed and may be assigned duties which are not listed below.

1. Performs maintenance of runways, taxiways, aprons, and airport facilities and grounds.

2. Participates in fuel sales and servicing of aircraft and prepares fuel receipts.

3. Operates light and heavy equipment in the performance of regular assignments, such as fuel trucks, tractors, trucks, and loaders.

4. Inspects and maintains runway and taxiway lighting systems, replacing bulbs and wiring as needed.

5. Maintains and repairs airport equipment, such as fuel trucks and tractors, and refueling stations.

6. Conducts regular inspections of airfield markings and signage and makes necessary repairs to meet FAA standards.

7. Assists in emergency service response and follows safety protocols during highpriority repairs.

8. Operates airport-specific equipment, such as fuel trucks.

9. Provides training and guidance to lower-level employees, ensuring safe airport operations.

EMPLOYMENT STANDARDS
Education and/or Experience
Field Service Worker I – Airport - One year of experience in unskilled maintenance or construction work any combination of training and experience that provides the desired knowledge and abilities.

Field Service Worker II – Airport - Three years of experience in airport operations and facility maintenance, performing the full range of duties within the specialty or any combination of training and experience that provides the desired knowledge and abilities.

Knowledge of:

Both Classes- basic concepts of equipment maintenance and repair; basic equipment and materials used in general construction work; uses of basic hand and power tools; basic safety considerations of maintenance work.

Field Service Worker II- airport and equipment operation, techniques and methods used in area of specialization.

Ability to:

Both Classes- use hand and power tools; establish and maintain cooperative working relationships; perform heavy manual labor; understand and follow verbal and written instructions; and work safely and efficiently.

Field Service Worker II – Airport - follows simple blueprints or sketches; operate public works maintenance and refuse/street sweeping equipment; troubleshoot equipment malfunctions; maintain simple records; and communicate effectively.

Special Requirements
Both Classes- Possession of valid California Driver’s License. Certification in airport safety and operations (such as AAAE or ACE accreditation) is desirable. Certification in area(s) of specialization may be required.

Physical Demands
Strenuous physical work. Physical demands include frequent lifting of objects over 50 lbs., often combined with bending, twisting, working above ground or on irregular surfaces.

WORKING CONDITIONS
Continuous exposure to unpleasant elements such as dust, fumes and odors, hazardous materials, dampness, raw sewage, high noise levels and outside weather conditions.

Travel throughout the area is required. Some positions may require use of self-contained breathing apparatus and entering confined spaces.

Date Adopted: August 6, 1996
Item No. 10.

CITY COUNCIL AGENDA – OCTOBER 1, 2024
SUBJECT: Council Consideration of Reorganization within the Streets Division of the Public Works Department
SOURCE: Public Works
COMMENT: On February 4, 2020, the City Council approved reorganizing and separating the Refuse and Streets Division into two distinct divisions. Since the reorganization, the Streets Division has steadily increased the City’s overlay program and pothole repairs. This can be directly attributed to the continued training of its staff on equipment instrumental in maintaining a hot mix asphalt component to the current Street Milling and Maintenance Program for the City of Porterville.

This proposed structure modification provides a hierarchy for greater efficiencies within the Streets Division to organize and oversee the work of employees who maintain and repair streets, traffic markings, signs, and other infrastructure. The proposed modification would also help ensure that work is done safely and economically, that organizational needs are communicated, that employees' performance is monitored, that guidance and support are provided, and that development needs within the division are identified. In addition to the structural modification, it is being proposed that the Field Services Superintendent/Street position salary range be modified to maintain salary range parity within position classification in the department.

Therefore, to support the future activities of the Streets Division and the desire of the community to resolve pothole issues and improve street maintenance, the following changes would need to be considered:
• Adjust the Salary Range for the Field Services Superintendent/Streets from Range 218 to Range 220 ($5,881-7,177).
• Allocate one (1) new position for Field Services Supervisor/Streets at Range 192 ($4,449-5,430).

The proposed reorganization will reflect an increased cost of approximately $32,580 annually in administrative salaries and benefits, as requested within the existing Streets Operating Budget.

RECOMMENDATION: That City Council:

1. Adjust the Salary Range for the Field Services
Superintendent/Streets from Range 218 to Range 220 ($5,939- 7,249);
Item No. 10.

2. Approve the establishment of a new Field Services
Supervisor/Streets at Range 192 ($4,449-5,430); and

3. Authorize the Human Resources Division and Finance
Department to amend the documents necessary to implement the proposed changes.

ATTACHMENTS: 1. Field Services Superintendent - Streets

2. Field Services Supervisor - Streets
Appropriated/Funded:

Review By:

Department Director:

Michael Knight, Assistant City Manager
Final Approver: Patrice Hildreth, City Manager

FIELD SERVICES SUPERINTENDENT - STREETS

DEFINITION
Under general direction, plans, organizes and administers the program of public service involving maintenance and repair of streets, street signs, signals and striping, street sweeping, and operations and management of illegally dumped solid waste collection, and disposal; performs related work as required.

REPRESENTATIVE DUTIES
The duties listed below are examples of the work typically performed by the employee of this class. Not all assigned duties may be listed. Marginal duties (shown in italics) are those which are non-essential job function for this class.

1. Plans, organizes and directs a program to maintain all city traffic control facilities, asphalt maintenance and solid waste management.

2. Collects information for budget development, establishes budget to the Field Services Manager; researches and proposes capital improvement projects; tracks and analyzes operational data.

3. Maintains maintenance control records on all streets, signs, signals, striping, street sweeping, drainage, waste collection, and disposal; ensures compliance with local, state and federal regulations.

4. Coordinates the assignment of work to maintenance and technical personnel; participates in the selection of employees; plans and implements employee training; evaluates employee performance; initiate disciplinary action.

5. Communicate with traffic control and waste disposal officials in adjoining cities in addition to State and Federal regulatory agencies.

6. Coordinates work activities with other divisions and departments; reviews proposed construction projects.

7. Investigates and resolves customer complaints pertaining to areas of representative duties.

8. Represents and supports the policies and procedures established by the City Council, City Manager, Department Heads, and Division Chiefs.

EMPLOYMENT STANDARDS
Education and/or Experience
Completion of twenty-four semester units of course work in public administration, business administration or public works administration and three years of supervisory/administrative experience in municipal public works or similar operations or any combination of training and experience that provides the desired knowledge and abilities.

Knowledge of:

Methods and techniques of street maintenance, signal, sign and striping maintenance and the equipment used in such work; methods, techniques and regulations for waste collection, disposal, and the equipment used in such work; knowledge of methods and techniques of street cleaning and sweeping and the equipment used in such work; supervision practices and techniques; budget administration; applicable computer software; safe work practices.

Ability to:

Plan and coordinate the work of subordinates, which includes maintenance and technical personnel; review plans and estimates relating to street, signal and storm drainage projects; establish and maintain required records and prepare reports from such records; establish and maintain effective relationships with subordinates, the public and representatives of other agencies; communicate in writing and orally; and use computer applications related to area of responsibility.

Special Requirements
Possession of or ability to obtain a valid Class B California Driver’s License with Air Brake Endorsement and additional certificates/licenses necessary to perform the work supervised.

Physical Demands
Involves some active physical work but not prolonged heavy exertion. On feet most of time involving bending, stooping, squatting, twisting, reaching, working on irregular surfaces; frequent lifting of objects up to 25 lbs. with occasional lifting weighing over 50 lbs.

WORKING CONDITIONS
Occasional exposure to unpleasant elements such as: dust, fumes, and odors, high noise levels, temperature fluctuations due to both seasonal extremes and working in and out of doors. A computer is used on an occasional basis. Travel throughout the area is required.

Date Adopted: August 6, 1996

FIELD SERVICES SUPERVISOR - STREETS

DEFINITION
Under direction, supervises work units and contractors responsible for providing the service or maintenance and repair of streets, street signs, signals and striping, street sweeping, and operations and management of illegally dumped solid waste collection, and disposal; serves as a member of the department’s management/supervisory team; performs related duties as required.

DISTINGUISHING CHARACTERISTICS
This class describes first line supervision over the general field service worker occupational group including employees engaged in repair of streets, street signs, signals and striping, street sweeping, street drainage and operations and management of illegally dumped solid waste collection, and disposal. Supervisors are assigned to functional areas and may rotate section assignments.

REPRESENTATIVE DUTIES
The duties listed below are examples of the work typically performed by employees in this class. An employee may not be assigned all duties listed and may be assigned duties which are not listed below.

1. Plans, organizes and supervises the work of those engaged in the service, repair of streets, street signs, signals and striping, street sweeping, drainage and operations and management of illegally dumped solid waste collection, and disposal; makes crew assignments and schedules; ensures safety and established work practices are followed.

2. Assigns, advises, and may assist crews in cleaning and repair, street signs and striping production, patching and repair of asphalt surfaces, waste disposal, drainage, and street sweeping; may operate light and heavy equipment.

3. Evaluates service needs, equipment and work methods; develops plans to satisfy current and future needs of work unit service; establishes and enforces operating and safety procedures; investigates service requests and complaints made by the public; and as necessary, explains priorities, programs and policies.

4. Estimates time and material costs; evaluates and institutes changes in work methods, priorities and routes; evaluates and selects products, materials and/or equipment to be used.

5. Maintains records and writes a variety of reports and memos on work performed, vandalism, drainage issues and lawsuits against the City; may participate in administrative studies in areas outside the scope of regular duties; may serve on behalf of supervisor as assigned.

6. Provides temporary and vacation relief in similar occupational fields as necessary to support department operations.

7. Represents and supports the policies and procedures established by the City Council, City Manager, Department Heads and Division Chiefs.

EMPLOYMENT STANDARDS
Education and/or Experience
Three years of service, skilled public works maintenance and/or experience including one year of lead supervisory responsibilities or any combination of training and experience that provides the desired knowledge and abilities.

Supplemental college level courses in supervision and public works administration may substitute for lead supervisory experience.

Knowledge of:

Practices, tools, equipment and techniques used in at least one area of specialization; safety practices applicable to work in the public right-of-way; principles of supervision and training; methods of estimating times and material costs; work scheduling.

Skill in:

Heavy equipment operation.

Ability to:

Supervise the work of maintenance; perform the work supervised; follow simple blueprints and sketches; operate street construction/maintenance equipment; follow verbal and written directions, write reports; maintain records; develop and maintain good working relationships; train others in and monitor the use of safe work methods; communicate effectively, both verbally and in writing; analyze unusual situations and resolve through application of City policy; develop comprehensive plans to satisfy future needs of work unit service; deal constructively with conflict and develop effective resolutions.

Special Requirements
Possession of or ability to obtain a valid Class B California Driver’s License with Air Brake Endorsement and additional certificates/licenses necessary to perform the work supervised.

Physical Demands
Sitting, standing, walking, some stooping, and bending; dexterity and coordination to handle files and pieces of paper; occasional lifting of objects up to 25 lbs., such as paper and other reference materials; moving from place to place within the office, and some reaching for items below and above desk level.

WORKING CONDITIONS
Occasional exposure to unpleasant elements such as: dust, fumes, and odors, high noise levels, temperature fluctuations due to both seasonal extremes and working in and out of doors. A computer is used on an occasional basis. Travel throughout the area is required.

Date Adopted: August 6, 1996
Revised: 6/14/24
Item No. 11.

CITY COUNCIL AGENDA – OCTOBER 1, 2024
SUBJECT: Approval of Community Civic Event - Tulare County Health & Human Services Agency (HHSA) Behavioral Health - Mental Health Awareness Movie Night in the Park - October 11, 2024
SOURCE: Finance
COMMENT: The Tulare County Health & Human Services Agency (HHSA) Behavioral Health is requesting approval to hold the “Mental Health Awareness Movie Night in the Park” on Friday, October 11, 2024, from 3:30 PM to 9:00 PM at Veterans Park. The event will also feature vendor informational booths and food trucks. The purpose of this event is for mental health awareness and stigma reduction. No street or sidewalk closures have been requested. An outside amplifier permit has been approved from 2:00 PM to 9:00 PM.

This request is made under the Community Civic Events Ordinance No. 1326, as amended. The application has been routed according to the Ordinance regulations and reviewed by all City departments involved. The requirements and restrictions are listed on the attached copy of the Application and Agreement, Exhibit A, Exhibit B, Exhibit C and Outside Amplifier Permit.

RECOMMENDATION: That the City Council approve the attached Community Civic Event Application and Agreement submitted by the Tulare County HHSA Behavioral Health to hold the "Mental Health Awareness Movie Night in the Park", on October 11, 2024, subject to the requirements and restrictions contained in the Application and Agreement, Exhibit A, Exhibit B, Exhibit C and Outside Amplifier Permit.

ATTACHMENTS: 1. Application and Agreement, Exhibit A, Exhibit B, Exhibit C, and Outside Amplifier Permit
Appropriated/Funded:

Review By:

Department Director:

Janie Rodriguez, Finance Director
Final Approver: Patrice Hildreth, City Manager
3:30PM - 9:00PM
No
X
X
X

-9:00pm

Requirements for Community Civic Event
Tulare County Behavioral Health
Mental Health Awareness Movie Night in the Park
October 11, 2024
City Engineer: No comments.

D. Cervantez
Community Development Director: No comments.

C. Calderon
Public Works Director: No comments.

M. Knight
Fire Marshal: Please see Exhibit C.

C. Dignam
Parks and Leisure Services Director: Vehicles to park in designated D. Moore parking spots. If electricity is needed,
applicant should contact Parks and
Leisure 48 hours prior to event.

Police Lieutenant: Please see Exhibit B.

M. Azevedo
Administrative Service Director: Risk Management requires $1M in Y. Andrade general commercial liability coverage,
naming the City of Porterville as an
additional insured. The certificate of
insurance must include the attached
endorsement page evidencing the
name insured.

Field Services Superintendent: No comments.

B. Spry
Field Services Superintendent – Streets: No comments.

J. Baeza
Exhibit A, Page 1
Requirements for Community Civic Event
Sponsor: Tulare County Behavioral Health
Event: Mental Health Awareness Movie Night in the Park
Event Chairman: Karen Bootz
Location: Veteran’s Park, Porterville CA
Date of Event: October 11, 2024 (3:30 p.m.-9:00 p.m.)
RISK MANAGEMENT: Conditions of Approval
That Tulare County Behavioral Health provide a Certificate of Commercial General Liability Insurance Coverage evidencing coverage of not less than $2,000,000 per occurrence, and having the appropriate Endorsement naming the City of Porterville, its Officers, Employees, Agents and Volunteers as ‘Additional Insured’ against all claims arising from, or in connection with, the Permitted operation and sponsorship of the aforementioned Community Civic Event.

A. The Certificate shall be signed by an agent authorized to bind insurance coverage with the carrier, and the deductible, if any, shall not be greater than $1,000.

B. Said insurance shall be primary to the insurance held by the City of Porterville, be with a company having an A.M. Best Rating of no less than A: VII, and the insurance company must be an ‘admitted’ insurer in the State of California.

Exhibit A, Page 2

CITY OF PORTERVILLE/POLICE DEPARTMENT
Community Civic Event Application
Mental Health Awareness Movie Night
October 11, 2024, 3:30 pm to 9:00 pm
Veteran’s Park
Proposed Conditions/Requirements for Event:

At conclusion of event, event organizers shall ensure the park is promptly cleared of any equipment, booths, or waste
Event organizers should contact the Patrol Watch Commander (Lieutenant Gurule, Lieutenant Hatch, Lieutenant Ortiz, or Lieutenant Ibarra) to discuss any potential policing needs. They can be reached at (559) 782-7410 or (559) 782-7417.

Food vendors should provide inspection certificates from the Tulare County Health Department to members of the organizing committee, to ensure food product safety.

An Outside Amplifier Permit has been approved and granted; however, event organizers shall not allow sound amplification to be so loud as to unreasonably disturb the peace and good order of any residents or business establishments in the surrounding area.

Mark Azevedo, Lieutenant
Porterville Police Department
Exhibit B
City of Porterville/Fire Department
Community Civic Event
Mental Health Awareness Movie Night in the Park
October 11, 2024 3:30PM
Veterans Park, Porterville
Proposed Conditions/Requirements for community civic event:

All spacing for tents, tarps and canopies shall comply with the attached requirements for spacing.

All booths using electricity, preparing food, or using a generator shall have at a minimum a 2A:10B,C fire extinguisher that is properly tagged for use.

All trailers shall be separated from the towing vehicle and levelled. There shall be a minimum of 12' between units.

All food truck/trailers with a fixed extinguishing system shall have a current inspection tag on the system and the required K series extinguisher, along with the 2A:10B,C fire extinguisher.

Clayton Dignam
Fire Marshal
Exhibit C, Page 1

PORTERVILLE FIRE DEPARTMENT

FIRE PREVENTION DIVISION
PORTERVILLE FIRE DEPARTMENT ∙ Fire Prevention Division ∙ 40 W Cleveland. Ave. (559) 782-7526 ∙ Fax (559) 791-7834 ∙ [email protected]

OUTDOOR FOOD BOOTH REQUIREMENTS
Authority cited: 2019 California Fire Code (CFC)
These standards apply to individual tents, temporary structures, or membrane structures less than 200 square feet in area, and canopies less than 400 square feet in area used as outdoor carnival and fair booths.

A permit is required before any tent or membrane structure larger than 400 square feet can be erected. (California Fire Code 3103.2)
Tents and membrane structures having an area in excess of 400 square feet shall not be erected, operated or maintained for any purpose without first obtaining a permit and approval from the building official and fire code official.

Exceptions:

1. Tents used exclusively for recreational camping purposes.

2. Tents open on all sides which comply with all the following:
a. Individual tents having a maximum size of 700 square feet. b. Aggregate area of multiple tents placed side by side without 12 feet clearance, not exceeding 700 square feet total. c. A minimum clearance of 12 feet to all structures and other tents.

Definitions
Cooking Booth – Booth where food is prepared by a heating or cooking process such as, but not limited to, grilling, frying, barbecuing, flambe′, deep fat frying, baking, warming, or boiling. Deep fat frying – Any cooking operation or process whereby the product floats or is submerged in hot oil during the cooking process.

Vendor Booth – Any booth other than a cooking booth.

Cooking Booth Construction and Location
• All fabrics or membranes covering cooking booths shall be California State Fire Marshal certified flame retardant and be labeled as such.
• Decorative materials shall be inherently fire resistive or shall be treated with a fire-retardant spray. • Flooring materials used within cooking booths and cooking equipment shall be non-combustible or California State Fire Marshal certified fire-retardant. (Exception 3/8” plywood or similar material.) • Each cooking booth shall have at least one exit-way, a minimum 3’ wide and 6’8” high. Booth frames shall not obstruct exit paths. • Cooking booths shall have a minimum clearance of 10’ on at least two sides with clearance of at least 10’ from any vendor booth. • Minimum 12’ separation required between cooking booths with an aggregate size of 400 sq.ft. with sides, or 700 sq.ft. without sides.

Cooking Equipment
• All interior cooking equipment shall be of an approved type, and open-flame cooking shall be located a minimum of 18” from booth back/side drop materials.
• Compressed gas (butane, propane, or natural) equipment shall conform to the following:
• Shut off valves shall be provided at each fuel source; • Cooking appliances shall have an ON-OFF valve located far enough away from the appliance to be safely shut off in case of fire; • Manufactured cooking appliances shall be equipped with a Thermocouple Valve to shut off fuel if flame is extinguished; • The booth operator shall test all connections for leaks with soap and water solution; • Fuel tanks shall be protected from damage and secured in an upright position; • Hoses shall be of a type approved for use with the equipment and fuel type; • Tanks not in use shall be turned off;
• Extra fuel tanks shall not be stored in booths;
• Unused fuel cylinders shall be stored in a secured position.

PORTERVILLE FIRE DEPARTMENT ∙ Fire Prevention Division ∙ 40 W Cleveland. Ave. (559) 782-7526 ∙ Fax (559) 791-7834 ∙ [email protected]

PORTERVILLE FIRE DEPARTMENT

FIRE PREVENTION DIVISION
Wood, Charcoal (Solid Fuels) Cooking
• Use only an electric starter or commercially sold lighter fluid. • Charcoal cooking and storage of lighter fluid is prohibited inside booths. • Charcoal cooking shall be located a minimum of ten 10’ away from booths and in areas away from public access. • Charcoal cooking shall be located at least ten 10’ away from combustible structures and parked vehicles. • Coals shall be disposed of in metal containers with lids approved by the Fire Marshal.

Deep Fat Frying, Flambé, and Wok
• Deep fat frying, flambé, and wok shall be located no closer than 18” from any combustible material. • Cooking areas shall not be accessible to the public.
• Deep fat frying equipment shall be equipped with a temperature regulating device or other method of regulating temperatures approved by the Fire Marshal.
• Separation shall be maintained with a minimum of 3’ clearance between deep fat frying and flambé or open flame cooking.

Vendor Booth Construction and Location
• Each vendor booth shall have at least one exit-way, a minimum of 3’ wide by 6’8” high. Booth frames shall not obstruct exit paths.
• Vendor booths shall have a minimum clearance of 20’ on at least one side, with clearance of at least 10’ from any cooking booth.

Electrical Power
• Generators shall be placed only in locations approved for festival use. • Generators shall not be refueled during event hours. Extra fuel shall not be stored during event hours. • Smoking and open flames shall be prohibited within 25’ of refueling operations. • Extension cords shall be of a grounded type and approved for exterior use.

Fire Extinguishers
• Each cooking booth shall be equipped with a fire extinguisher with a minimum rating of 2A: 10BC. Booths with deep fat frying or flambé cooking shall be equipped with an extinguisher rated for class “K” fires. • Cooking booths shall be equipped with visible and accessible fire extinguishers mounted adjacent to the exit. • For vendor booths, the maximum travel distance to a fire extinguisher with a minimum rating of 2A: 10BC shall not exceed 75’ • Each generator shall be provided with a fire extinguisher with a minimum 40BC rating. The extinguisher shall be located near the generator and accessible at all times.
• All fire extinguishers shall be serviced and tagged annually by a State-licensed contractor.

Miscellaneous
• The Porterville Fire Department shall be provided with a site plan showing emergency access. • All booths are subject to inspection by the Fire Department and any discrepancies will require immediate action. • All cooking areas shall be cleaned regularly to prevent the build-up of grease. • There shall be a competent adult in cooking booths at all times to ensure safety. • Seating shall be a minimum of 15’ from booths with open flame devices or cooking appliances. • The Fire Department shall be provided with a telephone number of the responsible party to contact in case of emergency on a 24 hour basis.

Fire Safety Tips
• Know where fire extinguishers are and how to use them. • Do not leave cooking unattended.
• Do not wear loose-fitting clothing while cooking.
• Remove trash accumulation regularly.
• Keep combustible materials away from heat sources.
• In case of an emergency dial 9-1-1.

The attached “Food Booth Vendor Agreement” must be on site at all times and presented upon request of any Porterville Fire Department Personnel.

PORTERVILLE FIRE DEPARTMENT

FIRE PREVENTION DIVISION
PORTERVILLE FIRE DEPARTMENT ∙ Fire Prevention Division ∙ 40 W Cleveland. Ave. (559) 782-7526 ∙ Fax (559) 791-7834 ∙ [email protected] Cooking Booth Vendor Agreement
Booth/Space # Business Name
On Site Contact Name Contact Phone #
Cooking Booth Construction and Location

1. Tents, canopies, and decorative material shall be inherently flame-resistive and proof of certification shall be on site at all times.

2. Cooking booth floors may be concrete, asphalt, or plywood over grass and dirt.

3. An emergency access of 36” shall be maintained between the back of each cooking booth and any fencing at all times. NO EXCEPTIONS.

Cooking Equipment

1. Cooking with charcoal, wood, or other solid fuel shall be located a minimum of 10’ away from booths, canopies, combustible material or any public access.

2. Deep fat frying shall be located a minimum of 3’ away from booths, canopies, open flame cooking, combustible material or any public access.

3. Any open flame cooking shall be located a minimum of 18” away from any vertical surface, combustible material or any public access.

4. Extra fuel tanks shall NOT be stored in booths or within 5’ of cooking equipment.

5. All cooking, gas powered, or electrically energized equipment shall meet manufacturer specifications and shall be free of excess cooking oils or any other combustible materials.

Miscellaneous

1. A visible and accessible, 2A:10BC fire extinguisher with a current (within the last 12 months) State Fire Marshall tag must be provided within 20’ of travel in all cooking areas.

2. A visible and accessible Class K portable fire extinguisher with a current (within the last 12 months) State Fire Marshall tag must be provided in all cooking areas with deep fat frying.

3. All cooking areas shall be cleaned regularly to prevent build-up of combustible substances.

4. Extension cords shall be of a grounded type, approved for exterior use, and in good working order.

5. Smoking is not allowed at any time within food booths or within 25’ of any fuel source.

6. Specialized cooking equipment is subject to approval by the Fire Marshal.

Additional Requirements:

The Porterville Fire Department has established these requirements in accordance with the California Fire Code. Your cooperation is required to maintain a high level of fire safety throughout the event. All booths are subject to fire department inspection prior to and at any time during the event. Any discrepancies to the above requirements or any conditions considered a threat to fire and life safety by the Fire Inspector may result in the immediate cessation of cooking.

By signing below, I acknowledge that I have read and agree to comply with all requirements of this contract.

Signature Date

PORTERVILLE FIRE DEPARTMENT

FIRE PREVENTION DIVISION
PORTERVILLE FIRE DEPARTMENT ∙ Fire Prevention Division ∙ 40 W Cleveland. Ave. (559) 782-7526 ∙ Fax (559) 791-7834 ∙ [email protected]

PORTERVILLE FIRE DEPARTMENT

FIRE PREVENTION DIVISION
PORTERVILLE FIRE DEPARTMENT ∙ Fire Prevention Division ∙ 40 W Cleveland. Ave. (559) 782-7526 ∙ Fax (559) 791-7834 ∙ [email protected]

Item No. 12.

CITY COUNCIL AGENDA – OCTOBER 1, 2024
SUBJECT: Approval of Community Civic Event - Trunk or Treat Spooktacular - October 31, 2024
SOURCE: Police
COMMENT: The Porterville Police Department is requesting approval to hold the "Trunk or Treat Spooktacular Event" on Thursday, October 31, 2024, from 6:00 PM to 9:00 PM. The Department is requesting the closure and use of "D" Street between Harrison Avenue and Thurman Avenue. The event will feature music, food, games, candy, and vendors as well as a "spooky area" in front of the Police Department. This event drew a very large crowd last year with an estimated number of attendees of well over 500 people. For the safety of staff and attendees, staff is requesting the above road closure be approved from 4:00 PM to 11:00 PM, which will also allow time to set up and take down the event.

An outside amplifier permit has been approved from 6:00 PM to 9:00 PM.

All requirements and restrictions are listed on the attached Application and Agreement and Outside Amplifier Permit.

RECOMMENDATION: That the City Council:

1. Approve the Community Civic Event application from the Porterville Police Department to hold the "Trunk or Treat Spooktacular Event" on October 31, 2024, subject to the requirements and restrictions contained in the Application and Agreement.

ATTACHMENTS: 1. TRUNK OR TREAT FLYER

2. Internal Civic Event Application

3. Trunk or Treat Spooktacular Proposed Conditions

4. 10.31.24 Trunk or Treat Amplifier Permit

5. Trunk or Treat Traffic Diagram Map
Appropriated/Funded:

Review By:

Department Director:

Jake Castellow, Chief of Police
Final Approver: Patrice Hildreth, City Manager
Item No. 12.

CITY OF PORTERVILLE
Internal Community Civic Event
(For events primarily sponsored and organized by City Departments ) Application Date: Event Date:

Location of Event
Name of Event:

Sponsoring Department:

Department Contact
Affiliated Organizations:

City Services Requested:

Barricades (Quantity) 8 A-Frame Refuse Pickup: Yes No
Amplified Noise Permit Yes No Police Assistance: Yes No Parks Facility Application Yes No Street Sweeping: Yes No Assembly Permit Yes No
Other:

Staff Comments (list special requirements or conditions for event):

P&LS Director:

Public Works Director:

Community Dev. Director:

Field Services Manager:

Fire Chief:

Police Chief:

Administrative Services Mgr.:
2024 Haloween Trunk or Treat Spooktacular Event
4 large orange barricades to block off at Harrison and Thurman The Police Department is requesting to close one block of D Street between Harrison Avenue and Thurman Avenue for our annual Trunk or Treat Event.

Porterville Fire Department
9/23/2024 31-Oct-24
Porterville Police Department
Mark Lighfoot / Jaslin Posadas / Vivian McCune
D Street between Thurman Avenue and Harrison Avenue

INTERNAL COMMUNITY CIVIC EVENT PROCEDURES
1 A Community Civic Event form must be filled out under the following conditions:
➢ City streets, parking lot and/or sidewalk closure usage ➢ Request to serve alcoholic beverages
2 Submit a copy of form to Risk Management Division 30 days prior to the event. 3 Distribute copy of form to all departments 30 days prior to the event. 4 List all organizations/individuals affiliated with the event. 5 Specify if food or product will be sold at the event. 6 Ascertain that all parties coincide with City and County Codes and Permits.

CITY OF PORTERVILLE
Internal Community Civic Event Application
2024 Halloween Trunk or Treat Spooktacular Event
October 31, 2024 / 6:00 PM—9:00 PM
350 N. D Street, Porterville
Proposed Conditions/Requirements of Police Department
 All street, alley, and sidewalk closures require City Council approval.  Ensure highly visible and adequate barricades, barriers, or marked police units are used to warn motorist of non-access to closed street, and prevent vehicle access to those designated areas.
 Ensure participants do not interfere with the normal flow of pedestrian/vehicle traffic in the area of the event.
 An Outside Amplifier Permit has been requested and granted, however, event organizers shall not allow sound amplification to be so loud as to unreasonably disturb the peace and good order of any residents or business establishments in the surrounding area.
 At the conclusion of the event, event organizers shall ensure streets, sidewalks, and parking lots are promptly cleared of any booths, equipment, barricades, or anything that could present a hazard to pedestrians or vehicles traveling through this area.

Mark Azevedo, Lieutenant
Porterville Police Department

CITY OF PORTERVILLE

OUTSIDE AMPLIFIER PERMIT
(City Ordinances #18-9 & 18-14)
This application must be submitted ten (10) days prior to the date of the event. A copy of this permit must be at the operating premises of the amplifying equipment for which this registration is issued. 1 Name and home address of the applicant:
2 Address where amplification equipment is to be used:
3 Names and addresses of all persons who will use or operate the amplification equipment:
4 Type of event for which amplification equipment will be used:
5 Dates and hours of operation of amplification equipment:
6 A general description of the sound amplifying equipment to be used:

Section 18-9 It shall be unlawful for any person within the city to use or operate or cause to be operated or to play any radio, phonograph, jukebox, record player, loudspeaker, musical instrument, mechanical device, machine, apparatus, or instrument for intensification or amplification of the human voice or any sound or noise in a manner so loud as to be calculated to disturb the peace and good order of the neighborhood or sleep of ordinary persons in nearby residences or so loud as to unreasonably disturb and interfere with the peace and comfort , The operation of any such instrument, phonograph, jukebox, machine or device in such manner as to be plainly audible at a distance of one hundred feet (100') from the building, structure, vehicle, or place in which, or on which it is situated or located shall be prima facie evidence of a violation of this section. (Ord. Code § 6311)
Section 18-14 It shall be unlawful for any person to maintain, operate, connect, or suffer or permit to be maintained, operated, or operated, or connected any or sound amplifier in such a manner as to cause any sound to be projected outside of any building or out of doors in any part of the city, except as may be necessary to amplify sound for the proper presentation of moving picture shows, or exhibiting for the convenient hearing of patrons within the building or enclosure in which the show or or exhibition is given, without having first procured a permit from the chief of police, which permit shall be granted at the will of the chief of police upon application in writing therefore, but which permit, when granted, shall be revocable by the city council whenever any such loudspeaker or sound amplifier shall by the council be deemed objectionable, and any such permit may be so revoked with or without notice, or with or without a formal hearing, at the option of the council, and in the event of the revocation of any such permit, the same shall not be renewed, except upon application as the first instance. (Ord. Code § 6312) Penal Code Section 415 (2) Any of the following persons shall be punished by imprisonment in the county jail for a period of not more than 90 days, a fine of not more than four hundred dollars ($400), or both such imprisonment and fine: (2) Any person who maliciously and willfully disturbs another person by loud and unreasonable noise.

I hereby certify that I have read and answered all statements on this registration form and that they are true and correct.

Signature of Applicant Date
THIS OUTSIDE AMPLIFIER PERMIT HAS BEEN APPROVED. HOWEVER, WE URGE YOU TO REMAIN CONSIDERATE OF THE GENERAL PEACE AND ORDER OF THE NEIGHBORS IN THE AREA. FAILURE TO ABIDE BY THESE REGULATIONS CAN RESULT IN REVOCATION OF THE PERMIT.

City of Porterville, Chief of Police/Designee Date
Porterville Police Department - 350 North D Street, Porterville, CA 350 North D Street, Porterville Mark Lightfoot, Vivian McCune, Jaslin Posadas Police Department Trunk or Treat Spooktacular Event 10/31/24 6PM-9PM DJ / Microphone Mark Azevedo 09/23/24 Digitally signed by Mark Azevedo Date: 2024.09.23 17:11:22 -07'00'