Professional Services Agreement between September 6, 2022 City of Rancho Cordova and Mark Thomas & Company, Inc.
10.7 Conflict of Interest. Professional may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Professional in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq.
Professional shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq.
Professional hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Professional was an employee, agent, appointee, or official of the City in the previous twelve months, Professional warrants that it did not participate in any manner in the forming of this Agreement. Professional understands that, if this Agreement is made in violation of Government Code §1090 et.seq., the entire Agreement is void and Professional will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Professional will be required to reimburse the City for any sums paid to the Professional. Professional understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California.
10.8 Solicitation. Professional agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.
10.9 Contract Administration. This Agreement shall be administered by Edgar Medina, P.E. ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee.
10.10 Notices. Any written notice to Professional shall be sent to:
Zach Siviglia, PE President, CEO
Mark Thomas & Company, Inc
701 University Ave, Ste 200
Sacramento, Ca. 95825
(916) 390-5131
Email Address (for Insurance Update Requests): [email protected]
Any written notice to City shall be sent to:
Edgar Medina
Public Works Department
City of Rancho Cordova
2729 Prospect Park Drive
Rancho Cordova, CA 95670
(916) 851-8907, [email protected]
ITEM 12.2.
ATTACHMENT 3
Contract No. 2022-180
Professional Services Agreement between September 6, 2022 City of Rancho Cordova and Mark Thomas & Company, Inc.
10.11 Professional Seal. Where applicable in the determination of the Contract Administrator or when required by law, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/design preparation. The stamp/seal shall be in a block entitled "Seal and Signature of Registered Professional with report/design responsibility," as in the following example.
_________________________________________
Seal and Signature of Registered Professional with
report/design responsibility.
10.12 Integration. This Agreement, including the scope of work attached hereto and incorporated herein as Exhibit A, and the compensation schedule attached hereto and incorporated herein as Exhibit B, represents the entire and integrated agreement between City and Professional and supersedes all prior negotiations, representations, or agreements, either written or oral.
10.13 IRS Form W-9. Professional shall complete and submit Internal Revenue Service Form W-9 to the City before execution of this Agreement. The City’s Finance Director shall have authority to waive this requirement.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the day and year first set forth above, which date shall be considered by the Parties to be the effective date of this Agreement.
CITY OF RANCHO CORDOVA MARK THOMAS & COMPANY, INC.
______________________________ ______________________________ Cyrus Abhar, City Manager Zach Siviglia, P.E., President, CEO
Date: ____________________ D ate: ____________________
Attest:
______________________________
Stacy Leitner, CMC, City Clerk
Date: ____________________
Approved as to Form:
______________________________
Adam U. Lindgren, City Attorney
ITEM 12.2.
ATTACHMENT 3
Contract No. 2022-180
Professional Services Agreement between September 6, 2022 City of Rancho Cordova and Mark Thomas & Company, Inc.
EXHIBIT A
SCOPE OF SERVICES
ITEM 12.2.
ATTACHMENT 3
Contract No. 2022-180
US 50/Rancho Cordova Parkway Interchange Project
City of Rancho Cordova
1 OF 27
SCOPE OF WORK
The US 50/Rancho Cordova Parkway Interchange Project (Project) will construct a new interchange on US 50 along with an extension of Rancho Cordova Parkway south to White Rock Road.
CONSULTANT will complete Plans, Specifications & Estimate (PS&E), prepare various supporting documents, prepare various environmental permit applications, technical studies, identify and determine biological and mitigation required, perform right of way engineering, right of way acquisition support and utility relocation coordination and prepare various utility agreements according to Caltrans, Federal Highway Administration (FHWA), local agencies and utility owners standards & requirements. CONSULTANT will perform, but not limited to, the following tasks.
TASK 1. PROJECT MANAGEMENT AND COORDINATION
Task 1.1. Project Management
The CONSULTANT Project Manager shall coordinate with the City Project Manager or designated staff on a day-to- day basis; prepare agendas and records of meetings for monthly Project Development Team meetings (PDT) and focus meetings; prepare and maintain a project schedule, risk management plan; prepare project status and financial reports; prepare presentations and/or handouts for various meetings; coordinate with other agencies and consultants; and other general project management activities. This task will also include coordination with the Construction Manager/General Contractor (CMGC) and Caltrans, should the City decide to pursue alternative delivery options for the project.
CONSULTANT will provide support and participate in coordination and presentations to City of Rancho Cordova and other stakeholders as necessary.
Task 1.2. Meetings
CONSULTANT will lead the overall coordination effort with the project team in consultation with and under the direction of the City assigned Project Manager. CONSULTANT will schedule, prepare for, and attend project team meetings with City and Caltrans to share project information, make decisions, assign project tasks, and identify items critical to project delivery. Key team members will be present at each team meeting depending on the items to be discussed. CONSULTANT will prepare and distribute agendas prior to each meeting and prepare meeting minutes with action items within one week after the meeting. It is assumed there will approximately twenty seven (27) PDT meetings held in a virtual or in person format. Additional focus meetings will be held as necessary.
Task 1.3. Progress Reports and CPM Schedule
CONSULTANT will develop a milestone schedule and incorporate the activities in an overall schedule for the project.
The project schedule should show all the expected sequence of tasks and subtasks and include durations for the performance of each task, subtask, milestones, submittal dates and review periods for each submittal. Working with ITEM 12.2.
ATTACHMENT 3
Contract No. 2022-180
US 50/Rancho Cordova Parkway Interchange Project
City of Rancho Cordova
2 OF 27
the City Project Manager and other project team members, CONSULTANT shall prepare, maintain and use critical action items list to monitor project progress and to implement recovery action plans.
Task 1.4. QA/QC
CONSULTANT will implement an established Quality Assurance (QA) Procedures, which includes performing Quality Control (QC) and QA Audits for the project. The QA/QC program is overseen by a companywide QA Manager, whose role is to implement companywide QC standards, confirm and audit QC procedures on projects, and to verify that all finished products meet the current standard of practice.
Independent QC reviews will be performed at each level of completion by an experienced staff member not directly involved with the project. QC Checklists specific to the discipline involved in creating the deliverable will be used, with comments, responses by the design team, and verification of implementation fully documented.
QA audits will be performed at major milestones at least twice on the project by a QA Auditor, who is not directly involved with the project. The QA Audits will review all records of QC on the project and will provide feedback to the PM and Principal-in-Charge (PIC). QA Audits review everything from completions of QC reviews to project budget, schedule, incorporation of client and stakeholder comments, and other tasks pertinent to the successful completion of the work on time and within budget.
TASK 1 DELIVERABLES
Deliverable 1A: Project status reports and other documents outlined in Task 1. Deliverable 1B: Agendas and Meeting Minutes for twenty seven (27) PDT Meetings Deliverable 1C: QA/QC Reviews
Deliverable 1D: Monthly CPM Schedule Updates
TASK 2. PRELIMINARY ENGINEERING AND TECHNICAL REPORTS
Task 2.1. Base Mapping
It is assumed existing photogrammetric base mapping prepared in the PA&ED phase will be used in preparing the plans. The existing 2-dimensional photogrammetric linework will be updated to reflect the existing conditions using current high-resolution aerial imagery. Recent projects which have been constructed since the photogrammetry was prepared will be reflected in the base mapping. The photogrammetry will also be updated with supplemental topographic surveys as outlined in the scope of work below. Supplemental Topographic Surveys will be conducted to facilitate design efforts. It is assumed encroachment permits will allow access of local roads and Caltrans right of way.
Task 2.1.1. Supplemental Topographic Surveys
CONSULTANT will provide all topographic surveys necessary for the Project Design. The Consultant will obtain aerial planimetrics which will be used as background for base mapping. This task will include field topography for up to 20 days to supplement the photogrammetric planimetrics. The Consultant will search for monuments and tie existing monuments to use City and Caltrans record mapping in addition to record maps and corner records available from ITEM 12.2.
ATTACHMENT 3
Contract No. 2022-180
US 50/Rancho Cordova Parkway Interchange Project
City of Rancho Cordova
3 OF 27
the County to delineate existing rights of way with the proposed project footprint. It is assumed the Aerojet Boundary will be resolved by the developer.
CONSULTANT will perform utility research to identify existing utility locations based on record drawings and should provide supplemental services as necessary to establish ground control and obtain detailed photogrammetric mapping for the entire Project area (at a scale of 50 scale with 1 foot contour interval which will be processed through Caltrans ABC photogrammetry review, including specific design surveys for roadway connections, drainage features, and conforms to match existing improvements on public and private properties that may be affected by the construction of the Project.
CONSULTANT will blend the supplemental topo into the existing planimetrics and surface to provide a single AutoCAD drawing base map.
Task 2.1.2. Existing Highway Right of Way Delineation (Land Net) CONSULTANT will perform field surveys, research and define existing record right-of-way and necessary easement areas for 8 parcels including Caltrans right of way. PTRs will be requested to provide record ownership, rights of way and easements. File pre-construction record of survey consisting of not more than 15 sheets with county of Sacramento and reviewed by Caltrans to delineate existing right of way before construction and preserve monumentation that may be disturbed or destroyed during construction. At a minimum, the work will include:
• All existing record interfacing roadway, drainage facilities, right-of-way, railroad, and control systems, etc. All existing nearby structures, fences, driveways, poles, roadway signs, streetlights, traffic signals, trees, and vegetation, etc.
• All existing record utility facilities; including high pressure gas, petroleum, electrical, communication, fiber, sewer, storm drain and water systems, etc. Existing utility mapping shall be based on as-built plans, utility maps, field observation and topographic surveys of above ground facilities. • Adjacent property information such as assessor’s parcel number and street address will be shown.
CONSULTANT will then resolve Caltrans and local right-of-way lines impacted by potential acquisitions.
Task 2.1.3. Utility Base Mapping
CONSULTANT will verify the location of record underground/overhead utilities and determine utility coordination and relocation requirements consistent with the State of California Policy on “High and Low Risk Underground Facilities within Highway Rights of Way”. Utility data compiled will be reviewed with the utility company and updated to reflect current conditions. Consultant SOQ shall include exploratory potholing or onsite locator services as appropriate. CONSULTANT shall coordinate with Utility companies prior to any potholing. CONSULTANT surveyor will locate surface visible evidence of utilities as requested for project design CONSULTANT will coordinate with a utility potholing company to positively locate underground utilities.
CONSULTANT has assumed approximately fifty (50) potholes will be required to positively locate existing high and low risk utilities. The utility base mapping will be updated to reflect the positive locations.
ITEM 12.2.
ATTACHMENT 3
Contract No. 2022-180
US 50/Rancho Cordova Parkway Interchange Project
City of Rancho Cordova
4 OF 27
Task 2.2. Geometric Refinement
Task 2.2.1. Revised Geometric Drawings
The existing GADs will be updated to reflect proposed design modifications, including a Diverging Diamond interchange, and the format will be updated to 11x17 sheets which will ultimately serve as the basis for the plans.
Task 2.2.2. Supplemental Design Standard Decision Document As design progresses, additional nonstandard features may be identified. If design exceptions are required, CONSULTANT will prepare supplemental Design Standard Decision Document (DSDD). The supplemental DSDD will be submitted to Caltrans for approval.
Task 2.2.3. Phasing Analysis
CONSULTANT will develop phasing concepts for discussion with the City, Caltrans, and Value Analysis team. The phasing analysis will include geometric refinements, structure modifications, and traffic analysis. All proposed phasing concepts will be developed to meet Caltrans requirement for a minimum 10-year service life of the facility and discussed in the Supplemental Project Report.
Task 2.3. Technical Reports
Task 2.3.1. Structure Type Selection Report
CONSULTANT will prepare a combined Structure Type Selection Report for all the bridge structures according to Memo to Designer 1-29. A separate Type Selection Report will be prepared for all the nonstandard retaining walls for the project. The Type Selection Report will document the bridge and retaining wall types and alternatives considered, construction phasing and constructability, proposed aesthetics, estimated costs, foundation recommendations, and the preferred structure types. A structure General Plan and draft Foundation Plan will be prepared for each structure. Effort will include attendance at a Type Selection Meeting with Caltrans and updating the General Plan and Foundation Plan sheets after the Type Selection meeting.
Task 2.3.2. Develop Aesthetic Guidelines
CONSULTANT will develop aesthetic guidelines to provide overall themes for application on structural elements, pavements, landscaping, materials, colors, and details. The guidelines will provide recommendations for features such as: bridge railings, barriers, pilasters, slope paving, wall treatments, fencing, and landscaping. The guidelines will be submitted to the Caltrans Landscape Architect and the City for review and approval. Approximately three (3) rounds of review and revisions are assumed with this scope. CONSULTANT landscape architecture staff will coordinate with the structures division to develop costs estimates. This scope assumes approximately five (5) meetings with the project stakeholders.
Task 2.3.3. Supplemental Traffic Operations Analysis Report CONSULTANT will support with the project team in the development of an initial phase for the project. Traffic forecasts for interim year conditions will be developed based on linear interpolation between the opening and design year forecasts and adjustments to account for planned land use development and roadway network changes. Then, ITEM 12.2.
ATTACHMENT 3
Contract No. 2022-180
US 50/Rancho Cordova Parkway Interchange Project
City of Rancho Cordova
5 OF 27
we will analyze intersection and freeway operations for the AM and PM peak hours under interim year conditions.
With a focus on operations at the US 50/Rancho Cordova Parkway interchange. Up to three versions of the interim phase alternative will be analyzed.
At intersections, the AM and PM peak hour intersection delay and level of service will be reported for each movement. At the Rancho Cordova Parkway intersections, average maximum queue length by movement will be reported. For freeway segments, the AM and PM peak hour average density and level of service will be reported.
CONSULTANT will prepare a draft transportation analysis report that documents the data collection, existing conditions analysis, travel demand forecasts, and future conditions analysis. The report will provide tables that summarize the analysis findings and figures to show traffic volumes.
Task 2.3.4. Supplemental Project Report
CONSULTANT will prepare a Supplemental Project Report documenting changes made during the PS&E and ROW phase. The intent is to capture major elements, such as additional design exceptions. It is assumed that the Supplemental Project Report will be minimal document of approximately 20-25 pages that will summarize the project changes. This task also assumes that the 11-page estimate, ROW Data sheet, and other supporting documentation will not have to be updated or recreated to gain approval. This scope does not include a major re- write of the approved Final Project Report.
Task 2.3.5. Bridge Design Hydraulic Study / Location Hydraulic Study This task covers the work for the hydraulic subconsultant to prepare the final pre- and post-project hydraulic modeling, with an emphasis on identifying the post-project bridge hydraulics within the Folsom South Canal and Buffalo Creek. Final anticipated scour depths will be reported to the bridge design team to aid in the design of bridge abutments and foundations. Bridge hydraulics will be summarized in a formal Bridge Design Hydraulics Study (BDHS).
Building off the information gathered during the PA&ED phase, the hydraulic subconsultant will prepare a draft and final LHS that summarizes the impacts (if any) due to the encroachment and places the overall project in context with respect to flood control issues. The draft LHS will be submitted for review, comment and approval. Comments and suggested edits will be included in a final LHS.
This scope of work assumes that a formal conditional and final Letter of Map Revision (CLOMR and LOMR) submittal to FEMA is not required.
Task 2.3.6. Preliminary Foundation Reports
CONSULTANT will coordinate with the City of Rancho Cordova and the design team to discuss the project issues and schedule; review preliminary project data and documents; review published geologic mapping and literature; and perform a site review.
CONSULTANT will prepare Preliminary Foundation Reports (PFR) for the bridges and a PFR for the retaining walls as part of Type Selection. The Rancho Cordova Parkway ramp and overcrossing bridges will be included in one PFR. A separate PFR will be prepared for the Fair Oaks OH Widening. The PFRs will be based on existing subsurface data, ITEM 12.2.
ATTACHMENT 3
Contract No. 2022-180
US 50/Rancho Cordova Parkway Interchange Project
City of Rancho Cordova
6 OF 27
published geologic mapping and seismicity data, aerial photographs, preliminary project data, and a site review. No subsurface exploration will be completed for this task.
The PFRs will summarize anticipated earth materials and conditions based on reference data and site exposures; provide seismic input parameters (including ARS Curve consistent with current Caltrans practice); discuss preliminary foundation types (e.g., spread footings, driven piling and CIDH piling); provide preliminary foundation recommendations for bridge and retaining wall foundations; and discuss liquefaction potential.
TASK 2 DELIVERABLES
Deliverable 2A: Geometric Approval Drawings (GAD)
Deliverable 2B: Revised Environmental Footprints
Deliverable 2C: Updated Topographic Base Mapping (1”=50’ Scale) (ACAD Civil 3D) Deliverable 2D: Existing Right of Way Delineation (Land Net) (ACAD Civil 3D) Deliverable 2E: Updated Utility Base Mapping (ACAD Civil 3D); Pothole Report (PDF) Deliverable 2F: Supplemental DSDD (PDF)
Deliverable 2G: Phasing Analysis
Deliverable 2H: Structure Type Selection Report (PDF) Deliverable 2I: Aesthetic Guidelines (PDF)
Deliverable 2J: TOAR (PDF)
Deliverable 2K: Supplemental Project Report
Deliverable 2L: Bridge Design Hydraulic Study / Location Hydraulic Study Deliverable 2M: Preliminary Foundation Reports
Deliverable 2N: Preliminary Utility Conflict and Relocation Map (PDF) Deliverable 2O: Right of Way Requirement Map (PDF)
Deliverable 2P: Revised Right of Way Data Sheet (PDF)
ITEM 12.2.
ATTACHMENT 3
Contract No. 2022-180
US 50/Rancho Cordova Parkway Interchange Project
City of Rancho Cordova
7 OF 27
TASK 3. PREPARE 65% PS&E FOR CALTRANS REVIEW
Task 3.1. 65% Roadway PS&E
The CONSULTANT team will prepare 65% PS&E for the interchange, structure design, local roadway approaches, traffic signals, and landscaping. Plans shall be prepared per the Caltrans Plan Preparation Manual. It is anticipated that the following sheets will be prepared:
Description Scale Estimate Sheet Count
Title Sheet N/A 1
Typical Cross Sections N/A 12
Key Map and Line Index 1”=200’ 2
Project Control 1”=200’ 2
Layouts 1”=50’ 14
Profile and Superelevation 1”=50’(H); 1”=5’(V) 18
Construction Details Varies 22
Contour Grading 1”=50’ 14
Drainage Plans 1”=50’ 14
Drainage Profiles 1”=50’(H); 1”=5’(V) 18
Drainage Details Varies 8
Drainage Quantities N/A 3
Retaining Wall Plan 1”=20’ 12
Utility Plans and Details 1”=50’ and varies 12
Utility Quantities N/A 2
Construction Area Signs 1”=200’ 3
Motorist Information / Detour Plan 1”=500’ 1
Stage Construction Plans 1”=200’ 8
Traffic Handling Plans 1”=50’ 24
Traffic Handling Quantities N/A 2
Water Pollution Control Plans 1”=50’ 14
Water Pollution Control Quantities N/A 2
Pavement Delineation Plans 1”=50’ 14
Pavement Delineation Details N/A 3
Pavement Delineation Quantities N/A 2
Sign Plan 1”=50’ 14
Sign Details N/A 10
Sign Quantities N/A 2
Summary of Quantities N/A 3
Planting and Irrigation (Task 3.3) 1”=50’ and varies 30 Electrical Plans (Task 3.2) 1”=50’ and varies 40
Structure Plans 1”=30’ and varies 120
Total Estimated Plan Sheets 446
ITEM 12.2.
ATTACHMENT 3
Contract No. 2022-180
US 50/Rancho Cordova Parkway Interchange Project
City of Rancho Cordova
8 OF 27
Task 3.2. 65% Signal and Lighting PS&E
Based on the comments by the review agencies (Caltrans and City), CONSULTANT will prepare 65% plans, specifications, and cost estimates (PS&E) for both the permanent electrical equipment as well as the temporary electrical equipment during construction stages. CONSULTANT will also coordinate with SMUD in identifying new electrical service point locations as needed and provide technical data such as electrical loading and voltage for electrical service application, which will be submitted by the electrical equipment owner.
Task 3.3. 65% Planting and Irrigation PS&E
CONSULTANT will prepare 65% level landscape and irrigation PS&E. Irrigation plans will identify points of connection to the water meters, mainlines, and other master overall system elements. Comments received on the conceptual planting palette and landscape guidelines will be considered and addressed in the 65% PS&E and responded to in the comment response matrix. Draft specifications will be provided for landscape and irrigation elements. Landscape and irrigation details and specifications will be provided. Erosion control seed mix will be recommended for approval by the Caltrans Landscape Architect.
The planting and irrigation subconsultant will provide recommendations for the pedestrian lighting luminaire and pole styles and colors, as well as develop the design intent and conceptual design of the artistic lighting for use in the electrical plans (Task 3.2). CONSULTANT will coordinate with team members on the integration of pedestrian and artistic lighting, and with the electrical and civil design efforts to facilitate pedestrian and artistic lighting character.
Comments received on the pedestrian and artistic lighting concepts related to design intent will be considered and responded to in the comment response matrix.
Task 3.4. 65% Structure PS&E
CONSULTANT will prepare structural calculations and structure plans for the selected bridge and wall types. At the 65% submittal, CONSULTANT will submit a complete, unchecked set of structure plans to Caltrans for review. The structure design will be performed in accordance with American Association of State Highway and Transportation Officials (AASHTO) Load Resistance Factor Design (LRFD) Bridge Design Specifications, 8th Edition with California Amendments and Caltrans Seismic Design Criteria, Version 2.0. The latest Caltrans Bridge Design manuals will be used. A draft marginal structure cost estimate will be included. The structure design includes the five (5) separate bridges: US 50 eastbound off-ramp, US 50 eastbound on-ramp, US 50/Rancho Cordova Parkway overcrossing, Rancho Cordova Parkway overhead, and a pedestrian/trail crossing over Buffalo Creek and USBR Canal.
Task 3.5. Life Cycle Cost Analysis
CONSULTANT will prepare a Life Cycle Cost Analysis (LCCA) to compare the life-cycle costs of different pavement types and design strategies including: 1) Pavement types (flexible, rigid, or composite and 2) Pavement design lives comparisons (e.g., 20 vs. 40 years). LCCA will be performed and documented, using the procedures and data in the Caltrans LCCA Procedures Manual.
ITEM 12.2.
ATTACHMENT 3
Contract No. 2022-180
US 50/Rancho Cordova Parkway Interchange Project
City of Rancho Cordova
9 OF 27
Task 3.6. Stage Construction Traffic / Detour Operations Memorandum CONSULTANT will prepare a traffic operations memorandum documenting intersection operations for stage construction. The analysis will be based on Highway Capacity Manual (HCM) 6th Edition methodologies for assessing intersection operations at signalized intersections during the AM and PM peak hours on a typical weekday. Current freeway mainline demand volume will be determined using Caltrans’ Performance Measurement System (PeMS).
Task 3.7. Lane Closure Report
CONSULTANT will prepare a traffic operations report documenting the effect on the freeway of mainline lane closures to accommodate construction. Hourly freeway mainline demand volume will be determined using PeMS for the proposed hours of lane closure. The anticipated queue length and delay will then be quantified based on an assumed per lane capacity and queue spacing between vehicles. The lane closure report will then document the anticipated demand, estimate queue length, and delay for freeway mainline lane closures. It will also estimate these performance measures assuming a reduction in demand volume due to implementation of the traffic management plan.
Task 3.8. Traffic Management Plan
CONSULTANT will prepare a Transportation Management Plan (TMP) for the project that will conform to Caltrans’ TMP Guidelines (November 2015). The TMP will address project strategies and approaches to reduce traffic impact of construction through Public Information, Motorist Information, Incident Management Strategies, Construction Strategies, and Alternative Route Strategies. The TMP will incorporate information from the Lane Closure Report to calculate delay and queue lengths and include lane closure charts detailing the hours for which lane closures are proposed. A draft TMP will be prepared at the 65% project completion milestone and finalized at the 95% project completion milestone.
Task 3.9. Draft Storm Water Data Report (PS&E Phase)
CONSULTANT will prepare a PS&E Phase Draft Storm Water Data Report (SWDR) per Chapter 6 of the Caltrans Project Planning and Design Guide. The draft will be submitted for Caltrans review and comment.
Task 3.10. Draft Drainage Report
CONSULTANT will develop a draft drainage report using the Rational Method to analyze the existing drainage facilities and drainage patterns in the area and to determine the proposed facilities needed to effectively manage roadway runoff and accommodate the proposed improvements. The report will be coordinated with the development drainage masterplan and analysis will be separated by Caltrans and City right-of-way.
The existing storm drainage system will be mapped from topographic surveys and as-built information from the City and Caltrans. Proposed drainage shed areas will be developed from topography, field reviews, and the proposed roadway improvements in the project area. Supplemental mapping (adjacent project mapping, drainage master plans, etc., if available) will be evaluated with available topographic mapping. Tributary areas will be defined, and flow rates calculated for inlets and pipelines. The calculations will define pipe/culvert lengths, sizes, peak flow velocities, and hydraulic grade lines.
ITEM 12.2.
ATTACHMENT 3
Contract No. 2022-180
US 50/Rancho Cordova Parkway Interchange Project
City of Rancho Cordova
10 OF 27
Task 3.11. Draft Geotechnical Design/Foundation Reports CONSULTANT will coordinate with the client to discuss the project issues and schedule. CONSULTANT will review the site for drill rig access, mark exploratory boring locations and notify Underground Service Alert (USA). We will obtain the required Caltrans encroachment permit, County environmental health permit, and City Encroachment Permit.
Subsurface Exploration: To assess the subsurface soil conditions, CONSULTANT plans to perform the following explorations.
Location Type of
Exploration
Number of
Explorations
Depth Below
Existing Grade (ft)
Rancho Cordova Parkway OH
Rancho Cordova Parkway EB Off-Ramp
Rancho Cordova EB Parkway On-Ramp
Fair Oaks OH Widen
Boring
13 to 151 80 to 90
10 to 121 100 to 120
Retaining Wall / Sound Wall Boring 14 to 202 10 to 15
20 to 282 20 to 25
Overhead Signs Boring 53 40 to 50
Culvert Extension Boring 1 40 to 50
Roadway Approach Boring 1 40 to 50
Bike Path At-Grade Crossings Boring 3 to 4 1 40 to 50
At-Grade Roadway/Bike Path Test Pit 24 to 30 4 3 to 10
Drainage Basins Boring 3 to 5 3 to 5
HOV Lane Widening Boring 15 to 20 5 10 to 15
1. Results in one boring per bridge support location following Caltrans guidelines.
2. Results in one boring every 200 ft following Caltrans guidelines.
3. Number of overhead signs is yet to be established. Caltrans typically requires one boring per overhead sign.
4. Results in a spacing of approximately 3,000 ft.
5. Results in a spacing of approximately 500 ft, staggered between east and westbound lanes.
CONSULTANT will advance the borings with 4 to 6-inch diameter solid-auger and/or mud-rotary drilling methods.
Due to the difficult soil and drilling conditions, diamond core drilling may be utilized. A sonic drill rig may be utilized at some of the boring locations if refusal is encountered on the gravel/cobbles. A engineer/geologist will log the borings and direct the sampling in accordance with the Caltrans Logging Manual (2010 Edition). Groundwater elevations will be noted, where encountered. We will collect bulk and relatively “undisturbed” soil/ samples from the borings for laboratory testing. Drive samples will be taken at approximate 2.5 ft to 5 ft intervals using a 2.0” O.D. “Standard Penetration” (ASTM D1586) or 3.0” O.D. “Modified California” sampler (ASTM D3550), driven with a standard 350 ft-lb automatic or manually operated hammer per ASTM D1586. If “slickens” are encountered within roadway approach, Crawford will use /.nullhelby thin-wall sampling for consolidation testing.
We will complete a boring at each bridge support, a boring every 200 linear ft along the retaining walls and sound walls, and a boring every 500 linear ft along the HOV widen. CONSULTANT will also complete 3 to 5 falling head infiltration tests at identified drainage basins at or nearby Caltrans R/W.The borings will be cement-grout backfilled per Sacramento County permit requirements.
ITEM 12.2.
ATTACHMENT 3
Contract No. 2022-180
US 50/Rancho Cordova Parkway Interchange Project
City of Rancho Cordova
11 OF 27
At the proposed Rancho Cordova Parkway and bike paths, CONSULTANT will complete test pits to obtain soil samples and observe the cobble/gravel distribution. Test pit excavation will be loosely backfilled and tamped with the backhoe bucket. The test pits will be spaced approximately every 3,000 ft.
We assume traffic control will consist of temporary single lane closures with flaggers and shoulder closures. We will complete borings/test pits off of the road where access is possible. If determined appropriate, field exploration could be included as part of the preliminary foundation report.
Laboratory Testing: We propose the following laboratory tests, as appropriate, on representative soil samples obtained from the exploratory borings: moisture content and dry density; direct shear or unconfined compression; grainsize analysis; plasticity index; consolidation, R-value, and soil corrosion.
Engineering Analysis / Foundation Reports: CONSULTANT will review available geotechnical, geologic, and seismic information for the site including geologic maps, fault maps, and seismic hazard maps.
For each bridge (five total), a Draft Foundation Report consistent with current Caltrans guidelines. Each report will provide a site/project description, summarize site geology, groundwater, corrosivity, subsurface exploration, field and laboratory soil tests, soil engineering properties, seismic data and evaluation, liquefaction, axial and lateral analysis, foundation recommendations (e.g., spread footings, driven piling, and cast-in-drilled-hole piling), approach recommendations, construction considerations; Log of Test Borings; etc. A Final Foundation Report incorporating the review comments will be completed for each site.
CONSULTANT will prepare a Draft Earth Retaining Systems Report consistent with current Caltrans guidelines. The report will provide a site/project description, summarize site geology, groundwater, corrosivity, subsurface exploration, field and laboratory soil tests, soil engineering properties, bearing stress, settlement, footing/foundation embedment depth, Log of Test Borings, and construction considerations. The Earth Retaining Systems Report will address all retaining walls throughout the project. A Final Earth Retaining Systems Report will be signed and stamped by Crawford after addressing written comments.
CONSULTANT will prepare a Draft Geotechnical Design/Materials Report consistent with current Caltrans guidelines. The reports will provide a site/project description, summarize site geology, groundwater, subsurface exploration, field and laboratory soil tests, soil engineering properties, liquefaction potential, infiltration rates, cut/fills, subgrade preparation
, pavement recommendations, sound wall foundation recommendations, culvert foundation recommendations, and construction considerations. A Final Geotechnical Design/Materials Report incorporating the review comments will be completed.
Task 3.12. Hazardous Materials Evaluations
Based on our understanding of the provided information and our familiarity with similar projects in the City of Rancho Cordova and the County of Sacramento, we propose to prepare a limited Phase 1 Initial Site Assessment (ISA) to help identify Recognized Environmental Conditions (RECs) and hazardous materials conditions that might ITEM 12.2.
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affect the project. In addition to the ISA, we propose to conduct a limited Preliminary Site Assessment (PSA) to assess if metals (lead from the use of leaded gasoline, mercury and arsenic from past dredging operations) are present at concentrations above their hazardous waste thresholds.
The ISA will include the following elements:
1. Records review: Crawford will contract with Environmental Risk Information Service (ERIS) to conduct a computerized search of federal, state, local, and tribal environmental agency database records. These database records will be reviewed for information pertaining to the project site and properties within ASTM standard search radii applicable to each database.
2. Physical Site Review: The ISA will include a summary of geologic and hydrogeologic conditions underlying the project.
3. Historical Land Use Review: ERIS will provide historical aerial photographs and historical USGS topographic maps for the project site and vicinity. Crawford will review these to develop a history of general property uses for the project site and surrounding parcels.
4. Site reconnaissance: Crawford will perform a walking reconnaissance of the project alignment to identify visual evidence of current or past uses of the project alignment and adjacent properties, including visual evidence of the following: above or below ground fuel storage tanks, vehicle maintenance areas, oil and gas operations, dump sites, discolored soils or stressed vegetation, surface discharge of fluids, stockpiled soil, discharges, odors, transformers, wells, standing water, hazardous substance containers or unidentified containers, etc. A driving reconnaissance (windshield survey) will observe conditions at other propertied in the area to identify conditions that might affect the project alignment.
5. Interviews – Where warranted by the research and observation, Crawford will make reasonable attempts conduct interviews with persons identified as knowledgeable about potentially contaminated facilities adjacent to the project site. Interviews may be conducted in person, by telephone, or in writing. Individuals interviewed might include owners, occupants, local government officials, or others.
The current routes of U.S. Highway 50, Folsom Boulevard, and White Rock Road have been utilized since the early part of the 20
th century, throughout the period of leaded gasoline usage (1920s into the early 1980s). Use of leaded gasoline may have resulted in deposition of aerially deposited lead (ADL) along the roadways at concentrations that now exceed hazardous waste thresholds. As a cost-saving measure, Crawford will collect these samples at the same time geotechnical exploration is being conducted. Utilizing the same encroachment permit and traffic control setup.
The area of the proposed Rancho Cordova Parkway alignment has previously been dredged for gold. Mercury has historically been utilized in dredging operations, and may be present in the soil beneath the proposed project alignment. Dredging operations can artificially concentrate naturally occurring arsenic. Crawford proposes to screen shallow soil within the proposed project alignment for the presence of mercury and arsenic at concentrations exceeding hazardous waste thresholds.
The PSA will consist of the following elements.
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1. Connection of the proposed parkway with both U.S, 50 and White Rock Road may call for removal of existing thermoplastic traffic striping Samples of the traffic striping will be collected to assess if the lead concentration in the white paint, or the lead and cadmium concentrations in the yellow paint, exceed hazardous waste limits.
2. Construction of the parkway may require demolition of existing concrete flatwork, curbing, or other concrete structures. Demolition of these concrete structures will require inspection for the presence of asbestos and notification of the Sacramento Metropolitan Air Management District. For budgeting purposes, we assume collection and analysis of up to ten samples by a certified asbestos consultant.
3. To evaluate if ADL has impacted soil along the existing roads, Crawford will collect soil samples from up to eight locations along U.S. Highway 50, up to four locations along Folsom Boulevard, and up to four locations along White Rock Road. At each sample location, a hand auger will be used to advance a shallow boring (about 30 inches deep in the road shoulder. From each boring, discrete soil samples will be collected at 0 to 6 inches, 12 to 18 inches, and 24 to 30 inches below ground surface. Cuttings and base material will be returned to the boring, and the pavement restored with concrete.
4. To evaluate if mercury and arsenic have impacted soil on the Aerojet property, Crawford will collect soil samples from up to twenty locations along the route of the proposed Parkway route. Samples will be collected during the test pit excavation in Task 2. Discrete soil samples will be collected from 0 to 12 inches and 24 to 30 inches below ground surface.
5. Proposed analytical testing will be submitted to an accredited analytical lab under chain-of-custody and will include:
Total lead by EPA Method 6010, using metals extraction by EPA method 3050A. Samples with reported total lead concentrations exceeding 50 mg/kg lead (or 10 mg/kg cadmium) will be re-analyzed for soluble metals using both the CA Waste Extraction Test (WET) and Toxicity Characteristic Leaching Potential (TCLP) methods.
pH analysis will be performed on one soil sample.
TASK 3 DELIVERABLES
Deliverable 3A: 65% PS&E, inclusive of:
65% Roadway Plans (11x17 PDF and Hard Copies as Requested by Caltrans) 65% Signal & Lighting Plans (11x17 PDF and Hard Copies as Requested by Caltrans) 65% Planting & Irrigation Plans (11x17 PDF and Hard Copies as Requested by Caltrans) 65% Structures Plans and Calculations (11x17 PDF and Hard Copies as Requested by Caltrans) 65% Engineers Estimate in BEES Format (MS Excel, PDF, and Hard Copies as Requested by Caltrans) 65% Draft Standard Special Provisions (SSP’s) (Unedited) and Listing of Proposed Nonstandard Special Provisions (NSSP’s) (MS Word)
Deliverables 3B: Technical Reports, inclusive of:
Draft Drainage Report (PDF)
Draft Storm Water Data Report (PDF)
Draft Hazardous Materials Investigation (PDF)
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Draft Foundation Report (PDF)
Stage Construction / Detour Operations Memorandum (PDF) Draft Transportation Management Plan (PDF)
Draft Lane Closure Report (PDF)
Draft Pavement Design and Materials Report (PDF)
Draft Geotechnical Design Report (PDF)
Life Cycle Cost Analysis (PDF)
TASK 4. PREPARE AND OBTAIN ENVIRONMENTAL PERMITS AND
PERFORM ENVIRONMENTAL REVALIDATION
Task 4.1. Environmental Revalidation
CONSULTANT will use the provided final project design information and description of construction phasing and schedule to re-evaluate and re-validate both the NEPA and CEQA impact conclusions and findings.
CEQA – CONSULTANT will assist the City with review of the EIR to determine whether the final project design is adequately addressed by it and whether construction of an interim-year project phase can be found consistent with it so that none of the conditions in CEQA Guidelines Sections 15162, 15163 or 15164 apply to the project, eliminating the need for additional CEQA documentation. After the CEQA review is complete, ICF will provide conclusions, supported by substantial evidence, for the City’s files.
NEPA – CONSULTANT will review NEPA findings to confirm that the conclusions in the EA are still valid and apply to the final project design. ICF will prepare summary memoranda, as described below, that document re-evaluation efforts and re-validation of each NEPA resource topic and federal authorization already received.
Air Quality – CONSULTANT will prepare a brief memorandum documenting that the original EIR/EA conclusions relating to construction and operational emissions impacts are still valid. The reevaluation will include review of the air quality study, traffic data, and current plans for construction phasing. The scope assumes no design changes have occurred since the previous environmental analysis and that the relative magnitude of operational emissions between the build and no build alternatives is the same as evaluated in the EIR/EA. The scope also assumes that the air quality conformity determination for the original EIR/EA is still valid and does not need to be updated for NEPA re- validation.
Noise – CONSULTANT will prepare a brief technical memorandum to validate the original noise analysis conclusions in the EIR/EA relating to construction and operational impacts and evaluated mitigation. The validation will include a review of the project noise study report, land use surrounding the project, and traffic volumes on project roads, using the traffic data provided. This approach assumes that any changes to the project design would not affect the conclusions of the original noise analysis. This scope does not include noise monitoring and assumes previous noise monitoring conducted for the project is sufficient for the purpose of traffic noise model validation in the original analysis.
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Cultural Resources – CONSULTANT will confirm that the Area of Potential Effects (APE) encompasses the provided current limits of permanent and temporary ground disturbance. The archaeologist will review the EIR/EA and HPSR conclusions to confirm that the current project design is consistent with the original cultural resource findings. ICF will prepare a brief memorandum documenting the review and confirming the validity of the No Historic Properties Affected finding. Based on the original analysis, this scope assumes there are no built resources in the APE 45 years old or older that now require consideration or evaluation. Consultation with SHPO and Native American Tribes under Section 106 is presumed complete. If additional efforts such as a records search update, field survey, or resource evaluations are required by Caltrans to validate the cultural resource conclusions, this scope can be amended. The memorandum will reference the previous consultation efforts and will be provided for purposes of Section 106 and NEPA re-validation.
Biological Resources – CONSULTANT will obtain and review updated versions of California Natural Diversity Database species lists for special-status species that have been recorded in the project vicinity, the California Native Plant Society species list for special-status plants in the project vicinity, and USFWS species list for the project area.
The previous environmental documentation prepared for the project will also be reviewed. The botanist and wildlife biologist will conduct a reconnaissance site visit to review the current conditions in the project area, confirm land cover mapping (no new map), assess habitat for special-status plants and wildlife from updated species lists that were not previously addressed, and assess any changes in potential impacts from the project. An accounting of the number and location of elderberry shrubs (but not stem counts) will be made during the field survey. Photographs of current conditions will be taken, including culverts and other aquatic resources.
In support of state and federal permit applications (see below) and to verify that no new compensatory mitigation would be required, the aquatic resource delineation data, including data collected more recently than what is shown in the EIR/EA, will be reviewed during a site visit. The previously approved Jurisdictional Determination for aquatic resources is expired. The boundary of each aquatic feature in the biological study area will be compared to current visible boundaries, and any new or altered aquatic resource boundaries will be mapped in the field. Up to 10 new delineation sampling points (excavated soil pits) will be taken if needed to revise the established aquatic feature boundaries. ICF will notify USA North 811: DigAlert prior to the field survey. A map and letter report with the current findings will be prepared for the Permit Applications, described below.
A brief memorandum describing the results of the updated species lists and the methods and results of the reconnaissance survey will be prepared. The memorandum also will compare the previous impact limits and results in the EIR/EA to the current design. The biologists also will evaluate and document that the conclusions in the previous USFWS consultation are still valid.
Community Impacts, Section 4(f), Growth, Aesthetics, Hydrology and Floodplain, Water Quality and Storm Water Runoff, Traffic – For NEPA topics not addressed in the individual memoranda above, CONSULTANT will prepare a memorandum that will briefly describe the history of the project, summarize the current conditions and project design and describe why there are no substantial changes to the earlier analyses.
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Re-validation Form – CONSULTANT will complete the latest version of the Re-validation Form to provide the NEPA conclusion and prepare the form for Caltrans to finalize and sign.
Task 4.2. Prepare 401/404/1600/US Bureau of Reclamation Permits CONSULTANT will review the provided project description for Rancho Cordova Parkway and, if necessary, assist with the development of new or updated written descriptions based on information provided by the project engineers specific to each project action needing authorization by regulatory agencies. Once the technical project activity descriptions, disturbance boundaries, staging/laydown areas, and construction methods are complete and approved for use in applications, ICF will use them to determine the extent of impacts to jurisdictional resources and use GIS to create the impact maps needed for each permitting task described below.
Aquatic Resources Delineation Map and Letter Report – The boundaries of all potential aquatic resources will be mapped and documented according to the Sacramento District’s 2016 Minimum Standards for Acceptance of Aquatic Resources Delineation Reports and Updated Map and Drawing Standards for the South Pacific Division Regulatory Program (February 2016). A cover letter including the methods and results of the updated mapping will be prepared for submittal to the U.S. Army Corps of Engineers along with the digital data for the site, aquatic resource boundaries, any new data point locations in a geographic information system format, and a completed and current Aquatic Resources Excel spreadsheet. CONSULTANT will submit the updated delineation to the USACE and request a preliminary Jurisdictional Determination concurrent with the request for CWA 404 authorization.
Clean Water Act Section 404 Permit – CONSULTANT will prepare and submit a pre-construction notification (PCN) demonstrating compliance with the 2021 NWP 14 (Linear Transportation Projects) conditions including Water Quality Certification (WQC), the federal Endangered Species Act (ESA), and Section 106 of the National Historic Preservation Act (NHPA). The original outcome of ESA and NHPA consultations overseen by Caltrans will provide ESA and NHPA compliance.
Clean Water Act Section 401 Water Quality Certification – CWA Section 401 prohibits Federal permitting or licensing agencies from issuing authorizations for construction activities having discharges into waters of the U.S., until the appropriate water quality certifying agency has issued a WQC or waiver procedures have been satisfied.
CONSULTANT will prepare and submit a current Application for Water Quality Certification and/or Waste Discharge Requirements Package to the RWQCB. An application fee provided by the City, copies of the PCN submitted to the Corps, and the notification to CDFW will be included.
Streambed Alteration Agreement Notification – CONSULTANT will complete an online streambed alteration notification describing the project features within the onsite drainages, including construction period; construction methods; impacts to vegetation, fish, and wildlife; and the proposed mitigation and monitoring plans; and upload the supporting documents into CDFW’s Environmental Permit Information Management System (EPIMS) permitting portal. The City will need to register for an EPIMS account and allow ICF to fill out information and upload documents into EPIMS on behalf of the City. The City will also be required to pay the notification fee to CDFW.
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U.S. Bureau of Reclamation Easement – CONSULTANT will prepare the application for easement from the U.S.
Bureau of Reclamation (Reclamation).
Task 4.3. CPUC Formal Application
The California Public Utilities Commission is charged with the public safety of railroad – highway crossings. The grade separation will require the City to submit a formal application to the CPUC, which will ultimately result in a decision by the Commission that the crossing is acceptable. During the development of the design, the project team will meet on site in a diagnostic meeting with the CPUC, JPA, SacRT, UPRR, and other stakeholders to identify key issues to be addressed by the project design. The application will be submitted accompanied by a scoping memo which will indicate the category of the application, discuss whether hearings are expected to be necessary and describe the issues that the CPUC needs to consider in approving the crossing. The application will describe the grade separation and present reasons why it is necessary. It will have three Exhibits. Exhibit A will be a vicinity map of the grade separation. Exhibit B will contain a drawing of the grade separation showing the plan, a profile of the street and a profile of the tracks. Exhibit C will be a legal description of the crossing.
TASK 4 DELIVERABLES
Deliverable 4A: Environmental (NEPA) Revalidation
Environmental Technical Memoranda Under Task 4.1
Deliverable 4B: Permit Applications and Permits, inclusive of:
Aquatic Resource Delineation Update Report, including geodata, data sheets, maps, and reporting spreadsheet Clean Water Act Section 404 U.S. Army Corps of Engineers Individual Permit Application Package Clean Water Act Section 401 Water Quality Certification Package, for San Francisco RWQCB California Fish and Game Code Section 1600 Lake or Streambed Alteration Notification Application Package, for California Department of Fish and Wildlife
US Bereau of Reclamation Encroachment Permit.
Deliverable 4C: CPUC Formal Application
TASK 5. RIGHT OF WAY ENGINEERING, UTILITY AGREEMENTS
This scope assumes right of way engineering, and utility coordination will be performed by CONSULTANT. Right of way appraisals and acquisitions are not included in this scope of work.
Task 5.1. Right of Way Engineering
Right of Way Engineering services are anticipated to be needed for easements and temporary construction permits (TCEs). Consultant shall prepare plat maps and legal descriptions for these acquisitions and TCEs. The Consultant shall develop required documentation to purchase these permanent and/or temporary rights and facility appraisal and acquisition process in conformance with all applicable standards. It is assumed the extension through Aerojet will be dedicated to the City via an IOD prepared by the developer. Appraisal Maps: 7 Sheets at 50 scale to Caltrans Standards Acquisition 10 Plats & descriptions for temporary and permanent acquisitions from 5 owners to the City.
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JUA / CCUA: create 6 plats & descriptions to facilitate JUA / CCUA Transfer to State: Create 2 descriptions to facilitate transfer from City to State Record Map: 7 sheets at 50 scale documenting acquisitions Record of Survey: Create 10 sheet post-construction Record of survey, set up to 24 monuments, documenting final configuration and preserving monuments. It is assumed the extension will be monumented on the Final Map prepared by the developer and will not be shown on the post construction ROS.
Task 5.2. Utility Certification and Coordination
Task 5.2.1. Prepare Utility Conflict Maps / Reports of Investigations CONSULTANT will provide final utility coordination for the project. Utility coordination services will be conducted in general conformance with Caltrans Local Assistance and Utility Relocation Manuals, and applicable local agencies and utility owners’ requirements.
Conflict Mapping – Using the 65% plan package, CONSULTANT will prepare conflict mapping (“B” plans) and “B” Letters. The conflict mapping will be sent to each utility showing their facilities and anticipated conflicts.
CONSULTANT will draft signature-ready utility notification letters to utility companies.
Reports of Investigation – Based on the approved relocation plan from each owner and the agreed liability split, CONSULTANT will prepare Report of Investigations as required by the Caltrans Right of Way Manual.
Task 5.2.2. Relocation Plan Coordination / Liability Determinations It is the burden of the utility owner to provide claims for relocation costs. To facilitate the determination of costs, CONSULTANT will work closely with the affected utility owners to develop relocation plans that will clear the project.
Based on the existing rights of installation of each owner (easement, lease, permit, prior right), CONSULTANT will prepare our recommendations for liability split. In the event of disagreement on the liability split with the owner, these recommendations will be used for discussion with the Owner and Caltrans. This scope assumes approximately eight (8) meetings with each affected owner as listed on the ROW data sheet in the project report.
Task 5.2.3. Prepare Utility Agreements and Notices to Owner CONSULTANT will work with the City and Caltrans to finalize all utility agreements and certifications. This will include preparing Utility “B” and “C” letters along with Notice to Owners, Reports of Investigations, and Utility Agreements to satisfy Caltrans requirements. Once completed, Utility Certification packages will be sent to the City and Caltrans for approval and included in the Right of Way Certification package.
When the relocation plans are received, CONSULTANT will check the relocation design against the latest project plans for conflicts. CONSULTANT will then send a copy of the Final Plans (“C” Plans) along with a Notice to Owner (NTO) directing the utility company to initiate relocation construction. It is assumed that these designs will be provided by the private utility company.
ITEM 12.2.
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TASK 5 DELIVERABLES
Deliverable 5A: Right of Way Engineering Maps and Supporting Documentation, inclusive of:
Right of Entry Letters (PDF)
Boundary Resolution (Land Net) (ACAD Civil 3D)
Draft and Final Appraisal Maps (PDF)
Legal Descriptions (PDF)
Deliverable 5B: Utility Agreements, inclusive of:
Utility “A” Letters (PDF)
Conflict Maps / Utility “B” Letter (PDF)
Report of Investigation Maps / Liability Split Estimates (PDF) Reports of Investigation (PDF)
Utility Agreements (PDF and MS Word)
Notice to Owners (PDF)
TASK 6. PREPARE 95% PS&E FOR REVIEW
Task 6.1. 95% Roadway PS&E
Under this task, CONSULTANT will review comments on the 65% Roadway PS&E from the City and Caltrans and incorporate the comments into the 95% PS&E submittal. Consultant will also prepare any Non-Standard Special Provisions (nSSP) during this stage as well, for review by Caltrans and the City. Quality Control reviews will be performed.
Task 6.2. 95% Signal and Lighting PS&E
CONSULTANT will respond to the comments on 65% submittal and incorporate the resolved comments into 95% PS&E.
Task 6.3. 95% Planting and Irrigation PS&E
Based on comments received from the 65% PS&E documents, the planting and irrigation subconsultant will refine the 65% PS&E documents and further develop the plans and details in preparing 95% PS&E landscape and irrigation drawings, specifications and estimate of probable costs. The planting and irrigation subconsultant will review and respond to landscape and irrigation comments received in the provided comment response matrix. Assumes no significant change and/or redirection in the design concept.
The planting and irrigation subconsultant will review pedestrian and artistic lighting plans and specifications by others and provide comment. Budget assumes no significant change and/or redirection in the design.
Task 6.4. 95% Structures PS&E
CONSULTANT and the pump station design subconsultant will incorporate Caltrans' comments from the 65% submittal and provide comment responses for the 95% submittal. After the independent design check has been ITEM 12.2.
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completed, the structure plans will be updated. Structure specifications and structure cost estimates will be prepared according to the latest Caltrans standard special provisions and BEES estimate format. 95% plans, specifications, estimates, calculations, and responses to comments will be submitted to Caltrans for review and approval.
Task 6.5. Constructability Review
CONSULTANT will perform an internal constructability review satisfying Caltrans requirements. The review will be performed by construction management staff who are independent of the project design team. Constructability Review comments provided by Caltrans will also be addressed. Comments will be documented and resolved as part of the 100% submittal.
Task 6.6. Traffic Safety Review
CONSULTANT will coordinate with Caltrans Traffic Safety to conduct a traffic safety review. Based on comments from Caltrans, CONSULTANT will address and resolve the comments as part of the 100% submittal.
Task 6.7. Structure Independent Check
The structure independent check subconsultant will perform an independent design check of each structure in conformance with Caltrans bridge design procedures. The independent check will be completed by a registered engineer who was not involved in the original design of the structure. Calculations and computer analyses will be performed to check the bridge layout, structural integrity, and design details. Upon completion of the design check, discrepancies between the designer and checker will be reconciled and plans updated for preparation of final quantities, estimate and specifications.
Task 6.8. Final Drainage Report
Based on comments received on the draft drainage report, CONSULTANT will update and finalize the report.
Comments will be addressed and documented in a matrix.
Task 6.9. Final SWDR
Based on comments received on the draft SWDR, CONSULTANT will update and finalize the report. Comments will be addressed and documented in a matrix.
Task 6.10. Storm Water Information Handout
CONSULTANT will prepare a Storm Water Information Handout to meet the following objectives: to summarize the water quality information of the project; to summarize the updated requirements per the current Construction General Permit (CGP); to provide general guidelines for contractors to bid on the project; to aid in developing the Storm Water Pollution Prevention Plan; and to highlight information necessary to register with the State Water Resources Control Board via the Stormwater Multi Application Reporting and Tracking System (SMARTS) and file the Notice of Intent at the start of construction.
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Task 6.11. Final Foundation Reports
Based on comments received on the draft FRs, the geotechnical subconsultant will update and finalize the reports.
Comments will be addressed and documented in a matrix. The geotechnical subconsultant will prepare approximately ten draft FRs. The draft FRs will include detailed design recommendations for the selected foundation types. Ten final FRs will be prepared, addressing agency comment to the Draft FRs.
Task 6.12. Freeway Agreement Support
The interchange will require amendments to the existing freeway agreements. CONSULTANT will support the effort to amend the agreements by providing supporting exhibits showing the new ramp, revised ramp locations, and post- mile limits for the amendment.
Task 6.13. Maintenance Agreement Support
The project will require amendments to the existing freeway maintenance agreements. CONSULTANT will support the effort to amend the agreements by providing supporting exhibits showing the maintenance responsibilities of the local agencies.
TASK 6 DELIVERABLES
Deliverable 6A: 95% PS&E and Final Technical Reports and Other Supporting Documentation, inclusive of:
95% Plans (PDF and 11x17 hard copies as requested by Caltrans) 95% Engineer’s Estimate in BEES Format (PDF and MS Excel) 95% Standard Special Provisions (MS Word)
NSSPs for review and approval by Caltrans
Structure Independent Check Calculations (PDF)
Constructability Review and Response to Comment Matrix (PDF) Traffic Safety Review and Response to Comment Matrix (PDF) Office Engineer Review Response to Comment Matrix and Red-Lines (PDF)
Quality Control Certification of First Submittal to DOE 95% PS&E Submittal to DOE Checklist (After District Circulation) Construction Contract Submittal Memorandum (Draft)
Draft Freeway Agreement Amendment Exhibit
Draft Freeway Maintenance Agreement Amendment Exhibit Storm Water Information Handout
Final Storm Water Data Report
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TASK 7. PREPARE 100% PS&E
Task 7.1. 100% Roadway PS&E
Under this task, CONSULTANT will review comments on the 95% Roadway PS&E from the City and Caltrans and incorporate the comments into the 100% PS&E submittal. Quality Control reviews will be performed.
Task 7.2. 100% Signal and Lighting PS&E
The electrical subconsultant will respond to the comments on 95% submittal and incorporate the resolved comments into 100% PS&E.
Task 7.3. 100% Planting and Irrigation PS&E
Based on comments received from the 95% PS&E documents, the planting and irrigation subconsultant will refine the 95% PS&E documents and further develop the plans and details in preparing 100% PS&E landscape and irrigation drawings, specifications, and estimate of probable costs. The planting and irrigation subconsultant will review and respond to landscape and irrigation comments received in the provided comment response matrix. Assumes no significant change and/or redirection in the design.
The planting and irrigation subconsultant will review pedestrian and artistic lighting plans and specifications by others and provide comment.
Task 7.4. 100% Structures PS&E
Comments from the 95% PS&E package will be addressed and incorporated into the 100% PS&E package. Responses to comments will be prepared and all plan revisions will be made. Updates to the specifications and estimate will be completed. Revised documents will be submitted to Caltrans for review.
Task 7.5. Caltrans OE Review
Following the approval of the 100% plans by Caltrans, the PS&E package will undergo two Office Engineer reviews.
This task includes documenting comments and responses, updating plans, and preparing clean red-line drawings showing changes in-between submittals.
TASK 7 DELIVERABLES
Deliverable 6A: 100% PS&E and Final Technical Reports and Other Supporting Documentation, inclusive of:
100% Plans (PDF and 11x17 hard copies as requested by Caltrans) 100% Engineer’s Estimate in BEES Format (PDF and MS Excel) 100% Standard Special Provisions (MS Word)
Quality Control Certification of First Submittal to DOE 100% PS&E Submittal to DOE Checklist (After District Circulation) NSSPs for review and approval by Caltrans
ITEM 12.2.
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TASK 8. FINAL PS&E
Task 8.1. Final PS&E
Task 8.1.1. Final Roadway PS&E
Under this task, CONSULTANT will review comments on the 100% Roadway PS&E from the City and Caltrans and incorporate the comments into the Final PS&E submittal. Quality Control reviews will be performed.
Task 8.1.2. Final Signal and Lighting PS&E
CONSULTANT will respond to the comments on 100% submittal and incorporate the resolved comments into final PS&E.
Task 8.1.3. Final Planting and Irrigation PS&E
Based on comments received from the 100% PS&E documents, CONSULTANT will prepare final landscape drawings, specifications, and estimate of probable costs and will prepare final irrigation drawings, specifications, and estimate of probable costs. The planting and irrigation subconsultant will review and respond to one set of consolidated and non- conflicting actionable landscape and irrigation comments received in the provided comment response matrix.
Assumes no significant change and/or redirection in the design concepts.
CONSULTANT will review pedestrian and artistic lighting plans and specifications by others and provide comment.
Task 8.1.4. Final Structures PS&E
Any outstanding comments will be addressed. Plans, specifications, and cost estimates will be finalized. Any outstanding items will be submitted to Caltrans for PS&E approval. The final PS&E documents will be submitted to Caltrans for incorporation into the Office Engineer process for project advertisement.
Task 8.2. Right of Way Certification
Task 8.2.1. Hazardous Materials Disclosure Document
Based on the site investigations prepared in Task 5, CONSULTANT will prepare the Hazardous Materials Disclosure Document (HMDD) for attachment to the right of way certification.
Task 8.2.2. Right of Way Certification Support
CONSULTANT will support the right of way consultant on the right of way certification, including the following activities:
Coordinate with Project team members for preparation of the Right of Way Certification. Provide Draft Right of Way Certification for approval by the City, in accordance with the Caltrans Right of Way Manual.
Coordinate processing of the Right of Way Certification with Caltrans.
ITEM 12.2.
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Task 8.3. Final PS&E Supporting Documentation
Task 8.3.1. Cost Estimate Certification
CONSULTANT will prepare the Cost Estimate Certification as required by the Caltrans RTL Guide. This scope assumes two (2) rounds of Caltrans review.
Task 8.3.2. Supplemental Work / State Furnished Materials Justification CONSULTANT will prepare memoranda justifying the Supplemental Work and State Furnished Materials costs for the project. This scope assumes two (2) rounds of Caltrans review.
Task 8.3.3. Ready to List Package
CONSULTANT will prepare the Ready to List Certification Form and compile the required documents.
Task 8.3.4. Risk Register
The risk register will be updated and included in the RTL package.
Task 8.3.5. PIF's / Proprietary Projects
CONSULTANT will prepare a Public Interest Finding, if needed. The PIF will be included in the RTL package.
Task 8.3.6. Cal OSHA Tunnel Classification (Gassy / Non-Gassy) CONSULTANT will submit plans to Cal OHSA to obtain the tunneling classification for the project. The determination will be included with the RTL package.
Task 8.3.7. RE Pending File
CONSULTANT will prepare and compile the required information for the RE pending file. The RE file will include project correspondence and memorandums that are important for the Resident Engineer to know approximately decisions, etc. that CONSULTANT were made during project development.
Task 8.3.8. Survey File
The Surveyor's file will include pertinent information needed to establish project control. Caltrans Project Development Manual, latest edition will be used as a guideline. Construction Staking Notes are not included within this task.
Task 8.3.9. Slope Stake Notes
The Surveyor's file will include slope stake notes for the proposed interchange improvements and will comply with the Caltrans Construction Manual.
TASK 8 DELIVERABLES
Deliverable 8A: Final PS&E and Supporting Documentation, inclusive of:
Final Plans (PDF and 11x17 hard copies as requested by Caltrans) Final Engineer’s Estimate (PDF and MS Excel)
ITEM 12.2.
ATTACHMENT 3
Contract No. 2022-180
US 50/Rancho Cordova Parkway Interchange Project
City of Rancho Cordova
25 OF 27
Final Technical Specifications (MS Word)
Deliverable 8B: Right of Way Certification
Hazardous Materials Disclosure Document
Project status report spreadsheets.
Draft Right of Way Certification.
Deliverable 8C: RTL Certification, inclusive of:
RTL Certification Form
Cost Estimate Certification (CEC) Form
Supplemental Work – Justification to Exceed 5% Non-excluded Supplemental Work – Need & Justification Memorandum
State Furnished Materials Memorandum
Proprietary Product (Brand or Trade Name) – Approval to Use Proprietary & Sole Source Item – PIF for Each
Cal Osha Tunneling Classification
RE Pending File
Survey File and Slope Stake Notes
Quality Control Certification of First Submittal to DOE NSSP Approvals
100% PS&E Submittal to DOE Checklist (After District Circulation) Construction Contract Submittal Memorandum
Project Delivery Asset Form
Time Related Overhead (TRO) Bid Item – Approval to Exclude from a Qualify Project Maintaining Existing TMS Elements During Construction Crumb Rubber Usage Reporting Form
Damage Clause Recommendation for Late Lane Closure Pick-Up Contingencies – Justification to Differ from 5%
Survey File Delivery Form – Final Verification
Funding Package
Cross Sections
Site Investigation Report
TASK 9. STAKEHOLDER COORDINATION
Task 9.1. Stakeholder Coordination / Public Workshops
The outreach subconsultant will lead the outreach effort for the PS&E phase. During PS&E, the outreach efforts are envisioned to be more focused and occur primarily at the “back-end” of the project to inform key stakeholders and communities of any changes in the project design, receive input approximately the project, and prepare for the construction phase. Activities envisioned include the following:
Stakeholder Database and On-Going Communications
AIM will develop and maintain a stakeholder database throughout the project’s duration. This database will include ITEM 12.2.
ATTACHMENT 3
Contract No. 2022-180
US 50/Rancho Cordova Parkway Interchange Project
City of Rancho Cordova
26 OF 27
stakeholder names, contact information as well as the preferred method of contact, and potential key concerns and/or areas of project interest. AIM will work with the City to further identify key stakeholders.
AIM will document and respond to all electronic inquiries received through email, social media channels, and text.
Project Webpage Content
AIM will design and develop a project webpage, to be hosted on the City of Rancho Cordova’s official website. AIM will prepare accurate and timely updates to inform users of important project information and events throughout the project. The webpage content will include project information, schedules, upcoming meetings, renderings, and/or design images.
Direct Mailer Notification (2)
AIM will prepare and mail project information flyers to properties and tenants in the vicinity of the project at least two times during the project development, to update the constituents of the project. The mailer will include but is not limited to project description, mitigation measures, aesthetics, access issues, schedule, the anticipated date for public meetings, and schedule. AIM will mail the postcard to residents and property owners in the vicinity identified by the City.
Public Information Meetings: key stakeholder meeting and community-wide workshops (Up to 8) AIM will coordinate and facilitate eight in-person or hybrid public outreach meetings (6 of those meetings will be for key stakeholders including nearby residents and businesses and 2 community-wide workshops). Key stakeholders will be contacted early in the project development to share project information and to understand and collaborate on possible concerns and opportunities to improve design to fit within the context of the community. Once the project team has worked with the key stakeholders, then the project team will host a community-wide workshop to introduce the project and explore existing conditions (travel patterns, areas of concerns and opportunities for improving conditions for all modes of travel.). Further key stakeholder meetings will be held during the project development to assure communication throughout the design development. A second community-wide workshop will be held after design concepts have been developed.
Key areas to address during the public meetings:
• Provide a project design update and any associated impacts • Provide an update on the construction phase
• Consideration of alternative bridge railings
• Consideration of aesthetic features
Notifications Community Workshops (2): AIM will coordinate with the City of Rancho Cordova and the project team to ensure that each workshop is well advertised. In addition, AIM will work with the City’s existing communication channels to disseminate project information and ensure that the community is informed throughout the project’s duration. AIM will provide content to the City for posting to the project webpage, calendar, and social media channels.
City Council Presentations (2): Consultant will prepare and attend two (2) City Council meetings to present the project status and collect feedback from the Council.
TASK 9 DELIVERABLES
Deliverable 9A: Stakeholder Outreach Summary
Deliverable 9B: Project Webpage
ITEM 12.2.
ATTACHMENT 3
Contract No. 2022-180
US 50/Rancho Cordova Parkway Interchange Project
City of Rancho Cordova
27 OF 27
Deliverable 9C: Direct Mailers
Deliverable 9D: Public Meeting Content (agendas, visuals, notifications, and minutes) TASK 10. FUNDING SUPPORT
Task 10.1. Funding Strategy Support
CONSULTANT will support the City in preparing a comprehensive funding strategy for the project, including coordination with regional, state, and federal funding partners. CONSULTANT will also prepare four (4) separate funding applications for the project, including preparing exhibits, writing grant application, developing benefit/cost models, etc.
TASK 10 DELIVERABLES
Deliverable 10A: Funding Support (Preparation of 4 funding applications and supporting documents) TASK 11. SUPPORT DURING BIDDING AND AWARD
Task 11.1. Bidding Assistance
The CONSULTANT team will assist the City during the bidding process; this scope assumes that the City will advertise, award, and administer the construction contract. The work may include, but not limited to, answering bid inquiries from prospective bidders, attending pre-bid meetings, and preparing addenda to the PS&E documents during the advertisement period.
TASK 11 DELIVERABLES
Deliverable 10A: Bid and Award Support
ITEM 12.2.
ATTACHMENT 3
Contract No. 2022-180
Professional Services Agreement between September 6, 2022 City of Rancho Cordova and Mark Thomas & Company, Inc.
. EXHIBIT B
COMPENSATION SCHEDULE
ITEM 12.2.
ATTACHMENT 3
Contract No. 2022-180
Principal
Sr. Engineering
Manager
Engineering Manager
Sr. Project Manager
Technical Lead
Sr. Project Engineer
Project Engineer
Design Engineer II
Design Engineer I
Sr. Technician
Technician
Survey Manager
Sr. Project Surveyor
Sr. Surveyor
Survey Technician
2 Person Field Crew
LAUD Project Manager
Landscape Architect
Landscape Designer I
Sr. Project Accountant
Sr. Project
Coordinator
AIM Consulting
Crawford & Associates
Fehr & Peers
ICF
Towill
TyLin
MBK Engineers
$438 $368 $312 $270 $242 $200 $173 $147 $121 $147 $105 $215 $200 $160 $120 $295 $216 $162 $103 $165 $154
1.0 PROJECT MANAGEMENT & COORDINATION
1.1 Project Management 240 160 400 $148,320 ‐ ‐ ‐ 13,640 ‐ ‐ ‐ $161,960
1.2 Meetings 100 100 100 100 40 50 100 590 $144,590 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $144,590
1.3 Progress Reports and CPM Schedule 160 160 $70,080 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $70,080
1.4 QA/QC 40 300 200 200 740 $213,520 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $213,520 Subtotal Phase 1 5 4 00 3 0 0 4 6 0 3 0 00 1 0 0 0000 00000 4 000 5 0 1 0 0 1 8 9 0 $ 5 7 6 , 5 1 0 $ 0 $ 0 $ 0 $ 1 3 , 6 4 0 $ 0 $ 0 $ 0 $ 5 9 0 , 1 5 0
2.0 PRELIMINARY ENGINEERING & TECHNICAL
REPORTS
2.1 Base Mapping 0$ 0 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $0
2.1.1 Supplemental Topographic Surveys 4 20 40 160 40 80 160 240 16 760 $149,264 ‐ ‐ ‐ ‐ 40,640 ‐ ‐ $189,904
2.1.2 Existing Highway Right of Way Delineation (Land
Net) 40 160 140 140 90 16 586 $108,814 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $108,814
2.1.3 Utility Base Mapping 82 01 60 188 $24,756 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $24,756
2.2 Geometric Refinement 0$ 0 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $0
2.2.1 Revised Geometric Drawings 20 8 80 160 80 160 200 360 1068 $188,216 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $188,216
2.2.2 Supplemental Design Standard Decision
Document 16 4 40 80 60 160 160 520 $97,456 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $97,456
2.2.3 Phasing Analysis 20 4 20 80 40 120 120 404 $81,168 ‐ ‐ 55,433 ‐ ‐ ‐ ‐ $136,601
2.3 Technical Reports 0$ 0 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $0
2.3.1 Structure Type Selection Report 80 120 200 120 400 920 $186,680 ‐ ‐ ‐ ‐ ‐ ‐ $186,680
2.3.2 Develop Aesthetic Guidelines 4 8 80 160 200 452 $67,712 ‐ ‐ ‐ ‐ ‐ 200,000 ‐ $267,712
2.3.3 Supplemental Traffic Operations Analysis Report 81 6 16 40 $11,696 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $11,696
2.3.4 Supplemental Project Report 16 40 80 40 120 160 456 $85,288 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $85,288
2.3.5 Bri
dge Design Hydraulic Study / Location
Hydraulic Study 40 40 $9,680 ‐ ‐ ‐ ‐ ‐ ‐ 45,200 $54,880
2.3.6 Preliminary Foundation Reports 8 40 48 $11,840 ‐ 15,612 ‐ ‐ ‐ ‐ ‐ $27,452 Subtotal Phase 2 84 80 16 336 724 220 620 440 1000 400 0 80 240 140 300 330 80 160 200 0 32 5482 $1,022,570 $0 $15,612 $55,433 $0 $40,640 $200,000 $45,200 $1,379,455
3.0 PREPARE 65% PS&E FOR CALTRANS REVIEW
3.1 65% Roadway PS&E 40 40 240 400 700 1000 1200 1200 800 5620 $910,200 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $910,200
3.2 65% Signal & Lighting PS&E 4 8 100 160 300 300 872 $131,392 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $131,392
3.3 65% Planting & I rrigation PS&E 4 8 160 320 320 812 $123,272 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $123,272
3.4 65% Structure PS&E 120 300 1400 600 800 1800 5020 $966,160 ‐ ‐ ‐ ‐ ‐ ‐ $966,160
3.5 Life Cycle Cost Analysis 4 8 40 40 92 $14,776 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $14,776
3.6 Stage Construction Traffic / Detour Operations
Memorandum 41 6 40 80 140 $25,384 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $25,384
3.7 Lane Closure Report 2 4 24 30 $7,764 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $7,764
3.8 Traffic Management Plan 4 8 40 52 $11,016 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $11,016
3.9 Draft Storm Wa ter Data Report (PS&E P h a s e ) 4 4 8 2 44 08 0 1 0 0 80 340 $57,868 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $57,868
3.10 Draft Drainage Report 8 24 80 160 240 360 360 1232 $199,344 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $199,344
3.11 Draft/Final Geotechnical Design Report 16 60 76 $18,840 ‐ 328,644 ‐ ‐ ‐ ‐ ‐ $347,484
3.12 Hazardous Materials Evaluation 24 6$ 1 , 5 0 8 ‐ 38,273 ‐ ‐ ‐ ‐ ‐ $39,781 Subtotal Phase 3 66 120 44 618 2124 1580 1520 2740 1700 1800 1100 00000 1 6 0 4 0 0 3 2 0 0 0 1 4 2 9 2 $ 2 , 4 6 7 , 5 2 4 $ 0 $ 3 6 6 , 9 1 7 $ 0 $ 0 $ 0 $ 0 $ 0 $ 2 , 8 3 4 , 4 4 1
4.0 PREPARE & OBTAIN ENVIRONMENTAL PERMITS
& PERFORM ENVIRONMENTAL REVALIDATION
4.1 Environmental Revalidation 8 4 16 28 $8,456 ‐ ‐ ‐ 36,730 ‐ ‐ ‐ $45,186
4.2 Prepare 401/404/1600/US Bureau of
Reclamation Permits 41 6 4 0 8 0 140 $29,592 ‐ ‐ ‐ 45,505 ‐ ‐ 41,760 $116,857
4.3 CPUC Form Application 4 40 8 16 40 24 24 156 $35,472 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $35,472 Subtotal Phase 4 1 6 4 00 2 87 20 1 2 02 400 2 4 00000000 0 0 3 2 4 $ 7 3 , 5 2 0 $ 0 $ 0 $ 0 $ 8 2 , 2 3 5 $ 0 $ 0 $ 4 1 , 7 6 0 $ 1 9 7 , 5 1 5
5.0 RIGHT OF WAY ENGINEERING, UTILITY
AGREEMENTS
5.1 Right of Way Engineering 80 300 500 600 40 8 1528 $242,232 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $242,232
5.2 Utility Certification & Coordination 0$ 0 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $0
5.2.1 Prep
are Utility Conflict Maps / Reports of
Investigations 4 8 24 80 80 196 $27,328 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $27,328
5.2.2 Relocation Plan Coordination / Liability
Determinations 16 24 80 80 160 360 $63,488 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $63,488
5.2.3 Prepare Utility Agreements and Notices to
Owner 8 1 64 08 0 8 0 224 $39,632 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $39,632 Subtotal Phase 5 0 0 0 28 48 120 184 320 0 0 80 80 300 500 600 40 0 0 0 0 8 2308 $372,680 $0 $0 $0 $0 $0 $0 $0 $372,680 COST PROPOSAL FOR PROJECT SCOPE: Rancho Cordova‐US 50/Rancho Cordova Parkway TOTAL COST
Subconsultants
Total
Hours
Total MT
Cost
Please note that the rates shown are for estimating purposes only. See rate schedule for actual rates/ranges. 7/22/2022 ITEM 12.2.
ATTACHMENT 3
Contract No. 2022-180
Principal
Sr. Engineering
Manager
Engineering Manager
Sr. Project Manager
Technical Lead
Sr. Project Engineer
Project Engineer
Design Engineer II
Design Engineer I
Sr. Technician
Technician
Survey Manager
Sr. Project Surveyor
Sr. Surveyor
Survey Technician
2 Person Field Crew
LAUD Project Manager
Landscape Architect
Landscape Designer I
Sr. Project Accountant
Sr. Project
Coordinator
AIM Consulting
Crawford & Associates
Fehr & Peers
ICF
Towill
TyLin
MBK Engineers
$438 $368 $312 $270 $242 $200 $173 $147 $121 $147 $105 $215 $200 $160 $120 $295 $216 $162 $103 $165 $154 COST PROPOSAL FOR PROJECT SCOPE: Rancho Cordova‐US 50/Rancho Cordova Parkway TOTAL COST
Subconsultants
Total
Hours
Total MT
Cost
6.0 PREPARE 95% PS&E FOR REVIEW
6.1 95% Roadway PS&E 40 40 160 400 500 700 800 800 700 4140 $679,000 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $679,000
6.2 95% Signal & Lighting PS&E 4 8 80 160 300 300 852 $126,552 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $126,552
6.3 95% Planting & Irrigation PS&E 4 8 160 240 240 652 $102,072 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $102,072
6.4 95% Structures PS&E 80 160 400 400 500 1000 2540 $469,940 ‐ ‐ ‐ ‐ ‐ ‐ $469,940
6.5 Constructability Review 4 40 44 $14,232 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $14,232
6.6 Traffic Safety Review 2 8 8 18 $4,972 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $4,972
6.7 Structure Independent Check 160 160 $38,720 ‐ ‐ ‐ ‐ ‐ 300,000 ‐ $338,720
6.8 Final Drainage Report 8 24 60 160 240 360 240 1092 $179,984 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $179,984
6.9 Final SWDR 4 8 24 40 80 80 236 $41,240 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $41,240
6.10 Storm Water Information Handout 4 16 20 $4,168 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $4,168
6.11 Final Foundation Reports 2 8 20 80 110 $28,132 ‐ 28,948 ‐ ‐ ‐ ‐ ‐ $57,080
6.12 Freeway Agreement Support 2 4 20 26 $4,784 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $4,784
6.13 Maintenance Agreement Support 2 4 20 26 $4,784 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $4,784 Subtotal Phase 6 72 80 88 396 1224 1116 1180 2000 1120 1000 1000 00000 1 6 0 2 4 0 2 4 0 0 0 9 9 1 6 $ 1 , 6 9 8 , 5 8 0 $ 0 $ 2 8 , 9 4 8 $ 0 $ 0 $ 0 $ 3 0 0 , 0 0 0 $ 0 $ 2 , 0 2 7 , 5 2 8
7.0 PREPARE 100% PS&E
7.1 100% Roadway PS&E 20 20 80 200 300 400 500 500 350 2370 $384,950 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $384,950
7.2 100% Signal & Lighting PS&E 2 4 40 80 160 160 446 $65,796 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $65,796
7.3 100% Planting & Irrigation PS&E 2 4 80 160 160 406 $61,636 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $61,636
7.4 100% Structures PS&E 80 120 300 200 200 600 1500 $292,040 ‐ ‐ ‐ ‐ ‐ ‐ $292,040
7.5 Caltrans OE Review 8 40 80 80 208 $37,440 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $37,440 S
ubtotal Phase 7 2 4 8 0 2 0 2 1 6 5 8 0 5 0 0 5 6 0 9 4 0 5 0 0 6 0 0 5 1 0 00000 8 0 1 6 0 1 6 0 0 0 4 9 3 0 $ 8 4 1 , 8 6 2 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 8 4 1 , 8 6 2
8.0 FINAL PS&E
8.1 Final PS&E 0$ 0 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $0
8.1.1 Final Roadway PS&E 4 20 80 80 160 160 160 160 824 $129,872 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $129,872
8.1.2 Final Signal & Lighting PS&E 2 20 40 80 80 222 $32,460 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $32,460
8.1.3 Final Planting & Irrigation PS&E 2 4 20 80 80 186 $27,028 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $27,028
8.1.4 Final Structures PS&E 60 120 200 200 120 300 1000 $204,620 ‐ ‐ ‐ ‐ ‐ ‐ $204,620
8.2 Right of Way Certification 0$ 0 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $0
8.2.1 Hazardous Materials Disclosure Document 2 4 6$ 1 , 5 0 8 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $1,508
8.2.2 Right of Way Certification Support 2 4 6$ 1 , 8 4 4 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $1,844
8.3 Final PS&E Supporting Documentation 0$ 0 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $0
8.3.1 Cost Estimate Certification 4 8 40 40 92 $15,816 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $15,816
8.3.2 Supplemental Work / State Furnished Materials
Justification 24 6$ 1 , 5 0 8 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $1,508
8.3.3 Ready to List Package 2 4 16 40 62 $12,748 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $12,748
8.3.4 Risk Register 2 8 10 $2,812 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $2,812
8.3.5 PIF's / Proprietary Projects 2 4 6$ 1 , 8 4 4 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $1,844
8.3.6 Cal OSHA Tunnel Classification (Gassy / Non‐
Gassy) 2 2 $484 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $484
8.3.7 RE Pending File 20 160 40 120 340 $72,880 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $72,880
8.3.8 Survey F ile 2 24 40 160 226 $37,868 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $37,868
8.3.9 Slope Stake N o t e s 2 4 4 04 08 01 6 0 326 $56,996 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $56,996 Subtotal Phase 8 1 4 6 00 1 8 2 5 7 8 4 0 0 4 8 0 7 2 0 1 6 0 3 0 0 2 4 0 00000 2 0 8 0 8 0 0 0 3 3 1 4 $ 6 0 0 , 2 8 8 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 6 0 0 , 2 8 8
9.0 STAKEHOLDER COORDINATION/FUNDING
SUPPORT
9.1 Stakeholder Coordination / Public Workshops 40 20 40 100 $29,400 80,224 ‐ ‐ ‐ ‐ ‐ ‐ $109,624
9.2 Funding Strategy Support 160 160 320 $66,720 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $66,720 Subtotal Phase 9 4 000 1 8 0 000 1 6 0000 000000 4 00 0 0 4 2 0 $ 9 6 , 1 2 0 $ 8 0 , 2 2 4 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 1 7 6 , 3 4 4
10.0 SUPPORT DURING BIDDING & AWARD
10.1 Bidding Assistance 4 8 40 40 92 $20,512 ‐ ‐ ‐ ‐ ‐ ‐ ‐ $20,512 Subtotal Ph ase 1 0 40084 00 4 0 0000 00000000 0 0 9 2 $ 2 0 , 5 1 2 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 2 0 , 5 1 2 TOTAL HOURS 860 460 468 2452 5690 3936 4804 7344 4480 4100 2954 160 540 640 900 370 540 1080 1000 50 140 42968 Anticipated Salary Increases $0 $0 $19,854 $0 $863 $0 $0 $0 $20,717 OTHER DIRECT COSTS $231,000 $7,600 $372,598 $0 $105 $0 $0 $0 $611,303 TOTAL COST $376,680 $169,280 $146,016 $662,040 $1,376,980 $787,200 $831,092 $1,079,568 $542,080 $602,700 $310,170 $34,400 $108,000 $102,400 $108,000 $109,150 $116,640 $174,960 $103,000 $8,250 $21,560 $8,001,166 $87,824 $803,928 $55,433 $96,843 $40,640 $500,000 $86,960 $9,672,794 Please note that the rates shown are for estimating purposes only. See rate schedule for actual rates/ranges. 7/22/2022 ITEM 12.2.
ATTACHMENT 3
Contract No. 2022-180
1 US50/Rancho Cordova
Parkway Interchange Project
September 6, 2022
CityOfRanchoCordova.org
ITEM 12.2.
ATTACHMENT 4
2 MEETING GOALS
• Inform City Council and Provide a Project Update
• Recommend Approval of a Professional Services
Cont
ract with Mark Thomas & Company, Inc. for
final civil design services for the US50/Rancho
Cordova Parkway Interchange Project
ITEM 12.2.
ATTACHMENT 4
3 1. This Project proposes n ew interchange at US50
on the north, a new 2-mile section of Rancho
Cordova Parkway that connects to the newly
construction White Rock Road on the south.
2. The proposed interchange will include eastbound
and w
estbound US 50 auxiliary lanes between the
Sunrise Blvd. and Hazel Ave. interchanges.
3. The overcrossing structure will span US 50, Folsom
B
lvd., the SacRT light rail and Union Pacific
Railroad tracks, Folsom South Canal, and Buffalo
Creek.
4. The new interchange will be a “south-only”
c
onnection that serves the City’s growth area
immediately south of US 50.
Project Scope
US50/Rancho Cordova
Parkway Interchange Project
Location
ITEM 12.2.
ATTACHMENT 4
5 1. Improves circulation on US- 50, Sunrise Boulevard, Hazel Avenue and White Rock Road.
2. Improves traffic operations at the US- 50/Sunrise
Boulevard and US-50/Hazel Avenue interchanges.
3. Increases emergency and evacuation alternatives.
4. Reduces vehicle miles travelled.
5. Enhance opportunities to regional transit facilities.
6. Improves multimodal connectivity.
7. Provides additional access from US- 50 to planned
housing development and employment centers.
8. Is part of the critical infrastructure that will catalyze t
he planned development and future growth in the
area.
Project Goals
ITEM 12.2.
ATTACHMENT 4
6 Project CEQA & NEPA
Approved by Caltrans 2015
Project Report
Approved by Caltrans 2015
ROW Acquisition
Is Advanced 2021
Final Design
RFQ Selection Process 2022
Project Timeline
Preliminary Design, Right of Way and Environmental
ROW Dedication for
the Interchange1988 Project added to the
County General Plan1993
Project identified in
Cordova Community
Plan
2003
Project
Recommendation,
Project Identified in the
City General Plan
2006
Final Design - Construction
Sept 6th, Recommend
Council Approval of Mark
Thomas & Company
Design Contract
2022
Final Design and
Pursue Funding
2022-
2025
Construction Start is Dependent
on Funding.
30-36 Month Construction Period
Construction
ITEM 12.2.
ATTACHMENT 4
7 Project Site Aerial
ITEM 12.2.
ATTACHMENT 4
8 Project Funding
Preliminary Design and Environmental: $ 8,000,000
Right of Way and Final Design: $18,000,000
Fully Funded By Traffic Impact Fees $26,000,000
Construction Phase (Funding Gap) $127,000,000
Estimated Total Project Cost: $153,000,000
ITEM 12.2.
ATTACHMENT 4
9 • Recommended Action:
A R
esolution Authorizing the City Manager to Execute
Contract No. 2022-180 with Mark Thomas & Company,
Inc. in an Amount not to Exceed $9,672,794 for Final
Civil Engineering/Structural Design, Environmental
and Right of Way Support for the US50/Rancho
Cordova Parkway Interchange Project
• Next Steps:
1. Begin Final Civil Engineering Design
2. Continue Right of Way Services
3. Pursue Grant Funding Opportunities
for Construction
• Questions?
STAFF RECOMMENDATION
ITEM 12.2.
ATTACHMENT 4
MEMORANDUM
City Council Staff Report - Page 1 of 2
ITEM 12.3.
DATE: September 6, 2022
TO: Honorable Mayor and Council Members
FROM: Albert Stricker, Public Works Director
Kristine Courdy, Senior Civil Engineer
SUBJECT: A RESOLUTION AUTHORIZING THE CITY MANAGER TO APPROVE COST ALLOCATION AGREEMENT CONTRACT NO. 2022-89 WITH
SACRAMENTO COUNTY IN AN AMOUNT NOT TO EXCEED
$2,400,000 FOR THE DESIGN PHASE OF THE SUNRISE
IMPROVEMENT PROJECT FROM KIEFER BOULEVARD TO
JACKSON ROAD TO WIDEN THE ROAD AND INTERSECTION
RECOMMENDATION
Adopt the Resolution.
RESULT OF RECOMMENDED ACTION
Adoption of the Resolution would authorize the City Manager to execute cost allocation agreement Contract No. 2022-89 to allow Sacramento County to reimburse the City of Rancho Cordova an Amount not to Exceed $2,400,000 for the County's share of the design phase of the Sunrise Improvement Project from Kiefer Boulevard to Jackson Road to widen the road and intersection, increase safety and promote livability.
BACKGROUND
The Sunrise Boulevard Improvement Project from Kiefer Boulevard to Jackson Road (Project) is part of an innovative planning effort to alleviate regional congestion, improve roadway safety, nurture economic development, and promote the livability and quality of life in Rancho Cordova and the greater Sacramento region. The current road condition is poor which impedes safe and efficient transportation and economic growth. The purpose of this Project is to rehabilitate and widen this 1.3 mile stretch of roadway with an average daily trip of 17,000 vehicles.
The Project will improve approximately 1.3 miles of undivided 2-lane rural road of Sunrise Boulevard and the intersection of Sunrise Boulevard and Jackson Road by replacing a deteriorating segment of roadway, realigning and widening the road from two to four travel lanes to add capacity, low impact developed landscaped median, drainage facilities, bike lanes, bridge structures, traffic signals, and incorporate Intelligent Transportation Systems and smart controllers that will communicate with the traffic management center.
The Project includes improvements to the Sunrise Boulevard and Jackson Road Intersection
City Council Staff Report - Page 2 of 2
with shared right of way between the City and County and is on the State Highway System under California Department of Transportation (Caltrans) jurisdiction. On November 15, 2021, the City Council approved Copperative Agreement Number 2021-322 with Caltrans for this Project.
The proposed Cost Allocation Agreement Number 2022-89 with the County will allow the County to reimburse the City $2,400,000 for their portion of the project engineering and environmental phase expenses over the next three years of the Project design.
On June 21, 2021, the City Council awarded a professional services contract with Dewberry Engineers, Inc. to perform the Project Civil Engineering and Environmental Services. Dewberry initiated environmental, right of way services and civil engineering design in summer of 2021 with expected design completion in 2025.
FISCAL IMPACT AND FUNDING SOURCE
Funding for this project will consist of SD Traffic Mitigation Impact Fees, Traffic Mitigation Fees, Measure A and Sacramento County traffic impact fees that will be reimbursed to the City through cost allocation agreement 2022-89.
This project is included in the City’s current approved 2021/22 – 2025/26 Capital Improvement Plan and in the 2022-23 budget. There is no impact to the City’s General Fund.
ATTACHMENT(S)
1. Resolution
2. Sunrise Project Cost Allocation Agreement
3. Presentation
ITEM 12.3. ATTACHMENT 1 Resolution No. XX-2022 Page 1 of 2
CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2022
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, STATE
OF CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE COST ALLOCATION AGREEMENT NUMBER 2022-89 WITH SACRAMENTO COUNTY IN AN AMOUNT NOT TO EXCEED $2,400,000 FOR THE DESIGN PHASE OF THE SUNRISE IMPROVEMENT
PROJECT FROM KIEFER BOULEVARD TO JACKSON ROAD TO WIDEN THE ROAD AND
INTERSECTION
WHEREAS, the Sunrise Improvement Project from Kiefer Boulevard to Jackson Road has shared jurisdiction between the City of Rancho Cordova (City) and County of Sacramento (County); and
WHEREAS, this Project will alleviate regional congestion, improve roadway safety, nurture economic development, and promote the livability and quality of life in Rancho Cordova and the greater Sacramento region; and
WHEREAS, design elements include replacing a deteriorating segment of roadway, realigning and widening the road from two to four travel lanes to add capacity, intersection improvements, low impact developed landscaped median, drainage facilities, bike lanes, bridge structures, traffic signals, and incorporating Intelligent Transportation Systems and smart controllers that will communicate with the traffic management center; and WHEREAS, on June 21, 2021, the City Council awarded a professional services contract with Dewberry Engineers, Inc. to perform the Project Civil Engineering and Environmental Services; and
WHEREAS, there are shared costs for this Project between the City and County; and
WHEREAS, executing a cost allocation agreement will allow the County to reimburse the City as the Project lead for their portion of the project engineering and environmental phase; and
WHEREAS, adoption of this resolution authorizes the City Manager to execute the Cost Allocation Agreement Contract No. 2022-89 in an amount not to exceed $2,400,000 with the County for the purposes of reimbursing the City for the County's portion of the Sunrise Improvement Project engineering and environmental phases.
NOW, THEREFORE, BE IT HEREBY RESOLVED THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA does authorize the City Manager to execute Cost Allocation Agreement Number 2022-89 for an amount not to exceed $2,400,000 in a form approved by the City Attorney for the Sunrise Boulevard Improvement Project from Kiefer Boulevard to Jackson Road.
PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 6th day of September 2022 by the following vote:
AYES:
ITEM 12.3. ATTACHMENT 1 Resolution No. XX-2022 Page 2 of 2 NOES:
ABSENT:
ABSTAIN:
ATTEST:
Donald Terry, Mayor
Stacy Leitner, CMC
City Clerk
CO UNTY Contract No. 52533
City Contract No. 2022-89
AGREEMENT BETWEEN THE COUNTY OF SACRAMENTO AND THE CITY
OF RANCHO CORDOVA FOR THE SUNRISE BOULEVARD IMPROVEMENT
PROJECT BETWEEN KIEFER BOULEVARD TO JACKSON ROAD AND
INTERSECTION IMPROVEMENT OF SUNRISE BOULEVARD AND JACKSON
ROAD FOR ENGINEERING AND ENVIRONMENTAL PHASES
THIS AGREEMENT is made and entered into on August 23, 2022, by and between the COUNTY OF SACRAMENTO, a political subdivision of the State of California, hereinafter referred to as “COUNTY“ and the CITY OF RANCHO CORDOVA, a California municipal corporation, hereinafter referred to as “CITY.” Each entity is referred to as a Party (“Party”) to this Agreement and collectively both entities are referred to as the Parties (“Parties”).
RE
CITALS
WHEREAS, CITY intends to rehabilitate and widen Sunrise Boulevard from Kiefer Boulevard to Jackson Road (approximately 1.3 miles) and improve the intersection of Sunrise Boulevard and Jackson Road (“Project”), with sections of the roadway and intersection having a shared boundary between CITY and COUNTY; and
WHEREAS, the Project will include replacement of a deteriorating segment of Sunrise Boulevard from Kiefer Boulevard to Jackson Road (approximately 1.3 miles); realignment and widening of the road from two to four travel lanes, which includes paving and striping, construction of a landscaped median, installation of drainage facilities, bike lanes, bridge structures, and interconnects; utility relocations; and improvement of the intersection of Sunrise Boulevard and Jackson Road to accommodate planned infrastructure and traffic signal in their ultimate location as more particularly described in Exhibit B attached hereto; and WHEREAS, COUNTY has jurisdiction over the west side of Sunrise Boulevard and the south side of Jackson Road , while CITY has jurisdiction over the east side of Sunrise Boulevard and the north side of Jackson Road ; and
WHERAS, CITY and COUNTY jointly desir e t o advance the Project through the Project approval and environmental review phases with their respective governing bodies; and WHEREAS, CITY proposes to be the lead agency for the engineering and environmental review required by the Project; and
WHEREAS, it is in the public interest to complete all roadway improvements on both sides of the road and all four legs of the intersection at the same time, or alternatively in a phased approach that is coordinated between CITY and COUNTY; and
WHEREAS, the CITY is pr oposing to enter into this Agreement to clarify and delineate each agency’s respective responsibilities in administering, conducting environmental review (including preparation of an environmental document), and engineering for the Project, which will be funded by the CITY and COUNTY; and
WHEREAS, CITY and COUNTY desire to enter into this Agreement on the terms and conditions set forth herein.
NOW, THEREFORE, i n consideration of t he mutual promises hereinafter set f orth, CITY and COUNTY agree as fol lows:
ITEM 12.3.
ATTACHMENT 2
COUNTY Contract No. 52533
City Contract No. 2022-89
1. RECITALS
The foregoing recitals are hereby incorporated by reference.
2. TERM
This Agreement shall be effective and commence as of the date first written above and shall remain in effect until completion of environmental and engineering of the Project.
3. NOTICE
Any notice, demand, request, consent, or approval that either party hereto may or is required to give the other pursuant to this Agreement shall be in writing and shall be either personally delivered or sent by mail or e-mail, addressed as follows:
To COUNTY:
Attn: Steve White, Division Chief
Engineering & Planning Division
Department of Transportation
COUNTY of Sacramento
4111 Branch Center Road
Sacramento, CA 95827
[email protected]
To CITY:
Attn: Albert Stricker
Public Works Director
City of Rancho Cordova
2729 Prospect Park Drive
Rancho Cordova, CA 95670
[email protected]
Either party may change the address to which subsequent notice and/or other communications can be sent by giving written notice designating a change of address to the other party, which shall be effective upon receipt.
4. SCOPE OF WORK
The scope of work for this Agreement includes administering, conducting environmental review (including preparation of the environmental document), and engineering for the Project (the “Work”). The boundaries for the Project are more particularly delineated in the map attached hereto as Exhibit A and incorporated herein by this reference. Detailed information concerning the Project is also set forth in Exhibit B.
5. COSTS AND RESPECTIVE OBLIGATIONS
A. CITY Obligations:
1) The CITY shall serve as the Lead Agency for the Project for purposes of CEQA. 2) The CITY shall direct, supervise, and otherwise take the lead on performance of the Work.
3) The CITY shall consult with COUNTY regarding all material decisions concerning the Work, including, but not limited to, consultant selection, design review, and project phasing.
4) The CITY shall provide to COUNTY, for review and consultation, the following Work deliverables:
i. Design Criteria Memo
ii. Design Exceptions
iii. Geometric Approval Drawings
iv. Advanced Planning Studies
v. Bridge Type Selection Report(s)
vi. Traffic Studies
ITEM 12.3.
ATTACHMENT 2
COUNTY Contract No. 52533
City Contract No. 2022-89
vii. Administrative Draft, Draft, and Final Project Reports viii. Administrative Draft, Draft, and Final Environmental Documents ix. Plans, Specifications, and Estimates
x. Administrative Draft, Draft, and Final Permits
5) The CITY shall provide COUNTY with at least 14 days’ advance written notice of any planned public outreach efforts and notices concerning the Project, and shall provide to COUNTY, upon request, copies of any presentation and outreach materials proposed to be provided to the public.
B. COUNTY Obligations:
1) The County shall serve as a responsible agency for the Project for purposes of CEQA.
2) The C OUNTY shall collaborate with CITY on the Work and shall complete reviews of plans, documents, specifications, and similar documents requested by CITY within a reasonable time.
3) COUNTY shall contribute an amount not to exceed Two Million Four Hundred Thousand Dollars ($2,400,000) to fund the Work.
4) The COUNTY shall issue to CITY, at no cost to CITY, an encroachment permit for Project activities required to be performed as part of the Work.
C. Mutual Obligations:
1) COUNTY and CITY shall work cooperatively to ensure the Project is well coordinated and the Work is performed in a timely and efficient manner. 2) COUNTY and CITY agree that the acquisition of real property interests for the Project, and construction thereof, is not contemplated in this Agreement and will require a separate agreement or amendment to this Agreement.
6. PAYMENT OF INVOICE
Payment by COUNTY to CITY under this Agreement shall be limited to the maximum total payment amount of $2,400,000.00 for the Work. The CITY shall submit an accurate and complete invoice to COUNTY documenting all costs incurred by CITY on the Project.
CITY shall submit quarterly invoices to COUNTY, and the COUNTY shall pay CITY within thirty (30) days after receipt of such invoice up to the amount then currently available for payment of this Agreement in COUNTY’s annual budget for the Project.
7. COMPLIANCE WITH LAWS
Each of the P arties hereto shall observe and comply with all applicable Federal, State, COUNTY and City laws, regulations and ordinances.
8. GOVERNING LAWS AND JURISDICTION
This Agreement shall be deemed to have been executed and will be performed within the State of California and shall be construed and governed by the internal laws of the State of California. Any legal proceedings arising out of or relating to this Agreement shall be brought in Sacramento COUNTY, California.
9. LICENSES AND PERMITS
A. C ontractors for each of the parties shall possess and maintain all necessary licenses, permits, certificates, and credentials required by the laws of the United States, the State of California, County of Sacramento and all other appropriate governmental agencies, including any certification and credentials required by either Party. Failure to maintain the licenses, permits, certificates, and credentials shall be deemed a ITEM 12.3.
ATTACHMENT 2
COUNTY Contract No. 52533
City Contract No. 2022-89
breach of this Agreement and c onstitutes grounds for the termination of this Agreement.
B. Each of the Parties further certifies to the other party that it and its principals and construction contractor are not debarred, suspended, or otherwise excluded from or ineligible for, participation in federal, state or COUNTY government contracts.
10. INDEMNIFICATION
A. CITY shall defend, indemnify and hold harmless COUNTY , its Board of Supervisors, officers, directors, agents, employees and volunteers from and against all demands, claims, actions, liabilities, losses, damages, and costs, including reasonable attorneys' fees, arising out of or resulting from the performance of the Agreement, caused in whole or in part by the negligent or intentional acts or omissions of CITY'S officers, directors, agents, employees, volunteers or contractors.
B. COUNTY shall defend, indemnify, and hold harmless CITY, its officers, direc tors, agents, employees, volunteers and contractors from and against all demands, claims, actions, liabilities, losses, damages and costs, including reasonable attorneys' fees, arising out of or resulting from the performance of the Agreement, caused in whole or in part by the negligent or intentional acts or omissions of COUNTY 'S Board of Supervisors, officers, directors, agents, employees, contractors or volunteers.
C. It is the intention of CITY and COUNTY that the provisions of this paragraph be interpreted to impose on each party responsibility to the other for the acts and omissions of their respective officers, directors, agents, employees, volunteers, contractors, and the COUNTY 'S Board of Supervisors and/or CITY’S Council. It is also the intention of CITY and COUNTY that, where comparative fault is determined to have been contributory, principles of comparative fault will be followed and each party shall bear the proportionate cost of any damage attributable to the fault of that party, its officers, directors, agents, employees, volunteers, contractors, and the COUNTY'S Board of Supervisors and/or CITY’S Council.
D. The provisions of this indemnity shall survive the expiration or termination of the Agreement.
11. INSURANCE
Each Party, at its sole cost and expense, shall carry insurance –or self-insure - its activities in connection with this Agreement, and obtain, keep in force and maintain, insurance or equivalent programs of self -insurance, for general liability, workers compensation, and business automobile liability adequate to cover its potential liabilities hereunder. Each Party agrees to provide the other Party thirty (30) days' advance written notice of any cancellation, termination or lapse of any of the insurance or self-insurance coverages.
12. SUBCONTRACTS, ASSIGNMENT
A. CITY and COUNTY remain legally responsible for the performance of all contract terms including work performed by third parties under subcontracts. Any subcontracting will be subject to all applicable provisions of this Agreement.
B. This Agreement is not assignable by either Party in whole or in part, without the prior written consent of the other Party.
ITEM 12.3.
ATTACHMENT 2
COUNTY Contract No. 52533
City Contract No. 2022-89
13. AMENDMENT AND WAIVER
Except as provided herein, no alteration, amendment, variation, or waiver of the terms of this Agreement shall be valid unless made in writing and signed by both Parties. Waiver by either Party of any default, breach or condition precedent shall not be construed as a waiver of any other default, breach or condition precedent, or any other right hereunder.
No interpretation of any provision of this Agreement shall be binding upon either Party unless agreed in writing by both the Party’s Director and counsel.
14. SUCCESSORS
This Agreement shall bind the successors of each Party in the same manner as if they were expressly named.
15. TIME
Time is of the essence of this Agreement.
16. INTERPRETATION
This Agreement shall be interpreted and construed as a whole, according to its fair meaning and not strictly for or against any Party, and without regard to which Party drafted the Agreement. All of the promises, representations, and warranties contained herein shall survive the execution of this Agreement. Each of the Parties agrees that his Agreement is the product of joint draftsmanship and negotiation and that should any of the terms be determined by a court to be vague, ambiguous, and/or unintelligible, that the same sentences, phrases, clauses, or other wording or language of any kind shall not be construed against the drafting party in accordance with California Civil Code Section 1654, and that each Party to this Agreement waives the effect of such statute.
17. DIRECTOR
As used in this Agreement, " Director" shall mean, as context determines, the Director of COUNTY’S Department of Transportation or the Director of CITY’S Department of Public Works, or their designees. COUNTY’s Director shall administer this Agreement on behalf of COUNTY, and is authorized to make administrative amendments including, but not limited to, scope of work, pricing, management practices, performance timelines and milestones, etc. provided such amendments do not change COUNTY’s maximum contribution amount as described in section 5. Amendments requiring changes to the maximum contribution require Board approval. Unless otherwise provided herein or required by applicable law, COUNTY’s Director shall be vested with all the rights, powers, and duties of COUNTY herein. With respect to matters herein subjec t to the approval, satisfaction, or discretion of COUNTY, the decision of COUNTY’s Director in such matters shall be final.
18. DISPUTES
A. In the event of any dispute arising out of or relating to this Agreement, the Parties shall attempt, in good faith, to promptly resolve the dispute mutually between themselves.
If the dispute cannot be resolved by mutual agreement, nothing herein shall preclude either Party’s right to pursue remedy or relief by civil litigation, pursuant to the laws of the State of California.
B. In the event that any proceedings, judicial or otherwise, are brought to enforce the terms of this Agreement, each Party shall bear its own attorney fees and costs in prosecuting or defending such proceedings.
ITEM 12.3.
ATTACHMENT 2
COUNTY Contract No. 52533
City Contract No. 2022-89
19. TERMINATION
A. This Agreement may be terminated by mutual written consent of the Parties.
B. Either Party may terminate this Agreement for cause upon providing thirty (30) days written notice to the other P arty stating the cause and giving a reasonable period in which to cure the default, which period shall be stated in the notice.
C. The Director for either Party has authority to terminate this Agreement provided such termination is accomplished in accordance with either subparagraph A or B, above.
20. AUDITS AND RECORDS
Upon either Party’s request, the other P arty or its designee shall have the right at reasonable times and intervals to audit financial and program records as such requesting Party deems necessary to determine compliance with legal and contractual requirements and the correctness of claims. Each Party shall maintain such records for a period of four years following termination of the Agreement, and shall make them available for copying upon request at the requesting Party’s expense.
21. PRIOR AGREEMENTS
This Agreement constitutes the entire understanding between CITY and COUNTY regarding the subject matter of this Agreement. Any prior agreements, whether oral or written, between the P arties regarding the subject matter of this Agreement are hereby terminated effective immediately upon full execution of this Agreement.
22. SEVERABILITY
If any term or condition of this Agreement or the application thereof to any person(s) or circumstance is held invalid or unenforceable, such invalidity or unenforceability shall not affect other terms, conditions, or applications which can be given effect without the invalid term, condition, or application; to this end the terms and conditions of this Agreement are declared severable.
23. FORCE MAJEURE
Neither Party shall be liable or responsible for delays or failures in performance resulting from events beyond the reasonable control of such party and without fault or negligence of such party. Such events shall include but not be limited to acts of God, strikes, lockouts, riots, acts of war, epidemics, acts of government, fire, power failures, nuclear accidents, earthquakes, unusually severe weather, acts of terrorism, or other disasters, whether or not similar to the foregoing, and acts or omissions or failure to cooperate of the other Party or third parties (except as otherwise specifically provided herein).
24. SURVIVAL OF TERMS
All services performed and deliverables provided pursuant to this Agreement are subject to all of the terms, conditions, price discounts and rates set forth herein, notwithstanding the expiration of the initial term of this Agreement or any extension thereof. Further, the terms, conditions and warranties contained in this Agreement that by their sense and context are intended to survive the completion of the performance, cancellation or termination of this Agreement shall so survive.
ITEM 12.3.
ATTACHMENT 2
COUNTY Contract No. 52533
City Contract No. 2022-89
25. AUTHORITY TO EXECUTE
Each person executing this Agreement represents and warrants that he or she is duly authorized and has legal authority to execute and deliver this Agreement for or on behalf of the Parties to this Agreement. Each Party represents and warrants to the other that the execution and delivery of the Agreement and the performance of such Party's obligations hereunder have been duly authorized.
26. COUNTERPARTS
This Agreement may be executed in counterparts. The Agreement shall be deemed executed when it has been signed by both parties. Signatures scanned and transmitted electronically shall be deemed original signatures for purposes of this Agreement, with such scanned signatures having the same legal effect as original signatures. This Agreement may be executed through the use of an electronic signature and will be binding on each party as if it were physically executed.
(SIGNATURE PAGE FOLLOWS)
ITEM 12.3.
ATTACHMENT 2
CO UNTY Contract No. 52533
City Contract No. 2022-89
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be duly executed as of the day and year first written above.
COUNTY OF SACRAMENTO, a political
subdivision of the State of California
CITY OF RANCHO CORDOVA,
a municipal corporation
By:
Ron E. Vicari, Director
Department of Transportation
Date:
By:
Name:
Title:
Date:
Agreement approved by
Board of Supervisors with authority delegated
to the Director to execute:
Agenda Date:
Item Number:
Res
olution Number: ____________________
(4/5th Vote Required)
Reviewed and Approved by COUNTY
Counsel
By
: _________________________________
Katrina G. Nelson, Deputy COUNTY
Counsel
Date: ________________________________
Approved as to Form by City Attorney:
By
: _________________________________
Dat
e: ________________________________
August 23, 2022
19 ITEM 12.3.
ATTACHMENT 2
COUNTY Contract No. 52533
City Contract No. 2022-89
EXHIBIT A
LOCATION MAP
(Agreement for allocation of costs of a joint roadway rehabilitation and widen both sides of Sunrise Boulevard from Kiefer Boulevard to Jackson Road (approximately 1.3 miles) and improve the intersection of Sunrise Boulevard and Jackson Road (Project))
ITEM 12.3.
ATTACHMENT 2
COUNTY Contract No. 52533
City Contract No. 2022-89
EXHIBIT B
SCOPE OF WORK
The Sunrise Boulevard Widening from Kiefer Boulevard to Jackson Road Project includes:
1) Roadway Widening: Sunrise Boulevard between Kiefer Boulevard to Jackson Road (1.3 miles) is currently two lanes with a 17,000 ADT. This Project will include 65% design of the ultimate alignment of Sunrise Boulevard: six travel lanes, a median, and sidewalks and bike lanes in each direction. The final construction documents will include widening Sunrise Boulevard to four travel lanes with a median and utility relocations outside of the ultimate alignment. This segment has a shared responsibility of 50% City and 50% County of Sacramento (County); and
2) Intersection Improvements: At full buildout, the intersection of Sunrise Boulevard and Jackson Road will be a six by six configuration. The construction documents will consider the full buildout condition to situate the traffic signals and underground infrastructure in their ultimate locations. The striping and pavement configuration will be based on the interim four by four intersection configuration with associated tapers to minimize impacts. There are four bridges at the intersection: Jackson Road over Laguna Creek Bridge, Jackson Road over Folsom Canal Bridge, Sunrise Boulevard over Laguna Creek Bridge, and bridge north of Jackson Road over Laguna Creek. All structures will need to be evaluated in conjunction with intersection geometric design, as some structures may need to be reconstructed and/or widened to accommodate the interim four by four or the ultimate six by six intersection configuration. The intersection of Sunrise Boulevard and Jackson Road is shared 25% City and 75% County. Jackson Highway is under the jurisdiction of Caltrans, therefore a Caltrans encroachment permit is required to make the intersection improvements.
The aesthetics of Sunrise Boulevard should be like the remainder of the corridor. The proposed median landscaping shall match the existing medians between White Rock Road and Folsom Boulevard. The ultimate alignment shall have future electrical duct banks to plan for lighting connections and monument signs at the City limits.
Utilities shall be relocated outside of the ultimate six-lane configuration of Sunrise Boulevard.
Folsom South Canal, which is under the jurisdiction of the Federal Bureau of Reclamation (USBR), lies west of Sunrise Boulevard and runs parallel to the roadway throughout the project area. An encroachment permit from USBR will be required to accommodate the widening at the north end of project on west side near Kiefer Boulevard.
Jackson Road is under the jurisdiction of the Caltrans. As such, the City would need to obtain an encroachment permit from Caltrans to make improvements to the Sunrise Boulevard and Jackson Road intersection. In addition, this intersection will need to be designed in accordance with Caltrans standards. The City anticipates obtaining grant funds for the Project, so the Consultant shall follow Caltrans LAPM project delivery.
ITEM 12.3.
ATTACHMENT 2
COUNTY Contract No. 52533
City Contract No. 2022-89
The western half of the Sunrise Boulevard and Jackson Road Intersection and the area south of Jackson Road are under the jurisdiction of the County. The City in coordination with the County would be necessary for reconstruction of the intersection, construction of the bridge structure(s), and installation of the roadway taper(s) south and west of the intersection.
The majority of right-of-way required to accommodate the four-lane roadway widening is currently held by the City of Rancho Cordova, however, coordination with the USBR, Caltrans, and Sacramento County will be required to allow for the roadway widening and conform tapers, extension of drainage culverts, construction of the Sunrise Boulevard/ Jackson Road intersection improvements, and reconstruction of the Sunrise Bridge over Laguna Creek. In addition, land acquisition will be required from some private property owners within the proposed right-of-way.
The Engineering and Environmental Services Tasks include:
A. Preliminary Design and Studies: This work shall include, but will not be limited to:
a. Records Research
b. Topographic Survey
c. Utility Research
d. Geotechnical Report
e. Hydrology Study
f. Traffic Analysis
B. Environmental Services: En vironmental studies and permits shall be prepared to develop the necessary documentation to obtain National Environmental Policy Act (NEPA) and California Environmental Quality Act (CEQA) clearances. Federal funds may become available and administered through the Caltrans Local Assistance Program, therefore the required technical analyses in Caltrans accepted format are required to facilitate review and approval. This work shall include, but will not be limited to:
a. Research of Existing Environmental Work
b. Preliminary Environmental Analysis Report (PEAR)
c. Environmental Field Review
d. Technical Studies
e. Environmental Monitoring and Mitigation Plans
f. Initial Study/Mitigated Negative Declaration
g. Community Outreach
h. CEQA
i. NEPA
j. Environmental Permits
C. Civil Engineering Services: Civil engineering services shall be performed to achieve final plans, specifications and estimates following the Caltrans LAPM project delivery procedures. This work shall include, but will not be limited to:
a. Caltrans Coordination
i. Project Initiation Document (PID)
ii. Project Report (PR)
ITEM 12.3.
ATTACHMENT 2
COUNTY Contract No. 52533
City Contract No. 2022-89
1. Geometrical Approval Document (GAD) develop geometric alternatives for the intersection
2. Structure Advance Planning Studies
3. Traffic Analysis (City to provide traffic data and the City can perform updated traffic counts as required)
4. Design Standard Decision Document
iii. Caltrans Encroachment Permit
iv. Freeway and Maintenance Agreement
b. Utility Coordination
i. A, B, and C Letters
ii. Utility Relocations
iii. Utility Certification
c. Structural Engineering for Bridge Structures
i. Foundation Report
d. 35% Design
e. 65% Design
f. Engineer’s Estimate
g. Special Provisions & Project Specifications
h. 90% PS&E Submittal
i. Final PS&E Submittal
j. US Bureau of Reclamation Encroachment Permit
ITEM 12.3.
ATTACHMENT 2
8/31/2022
1 Sunrise Improvement Project:
Kiefer Blvd to Jackson Rd
Sunrise Improvement Project:
Kiefer Blvd to Jackson Rd
September 6, 2022
CityOfRanchoCordova.org
2 • Inform City Council and Provide a Project
Update
• Recommend Approval of the Cost Allocation
Agreement with Sacramento County to
Reimburse the City for their share of the
Sunrise Improvement Project Design.
MEETING GOALS
1 2
ITEM 12.3.
ATTACHMENT 3
8/31/2022
3 Grant Line Road
‘24
Kiefer Blvd
Economic Development/Infrastructure
Economic Development/Infrastructure
Sunrise Boulevard from Kiefer
Boulevard to Jackson Road
has been identified as
important infrastructure for
Economic Development
within the City of Rancho
Cordova.
Sunrise
Improvement
Project
4 Grant Line Road
‘24
Kiefer Blvd
Economic Development/Infrastructure
Economic Development/Infrastructure
Sunrise Boulevard from Kiefer
Boulevard to Jackson Road
has been identified as
important infrastructure for
Economic Development
within the City of Rancho
Cordova.
Sunrise
Improvement
Project
White Rock Road: Fitzgerald Road
to Macal Drive
3 4
ITEM 12.3.
ATTACHMENT 3
8/31/2022
5 Sunrise Improvement: Kiefer Blvd to Jackson Rd
•Project Goals:
•Improves safety
•Creates regional connections
•Alleviates regional congestion
•Supports the City’s development
•Promotes livability
•Project elements includes pavement rehabilitation,
roadway widening from two to four travel lanes, utility relocations, median landscaping, bike lanes, bridge
structures, intelligent transportation systems, and
drainage facilities.
•Shared jurisdiction between City, County and Caltrans. •Beautifies the Sunrise Blvd corridor.
•Total Project Cost Estimate: $36M
Sunrise Improvements:
Kiefer Blvd to Jackson
Rd including Jackson
Rd intersection
Improvements
DESIGN PHASE FUNDING
Sacramento County Funds: $2,400,000 City Traffic Mitigation Impact Fees: $1,094,525 TOTAL DESIGN: $3,494,525 Intersection Improvements at
Jackson Hwy and Sunrise Blvd
Sacramento
County
City of Rancho
Cordova
Suncreek
Development
6 Sunrise Improvement: Kiefer Blvd to Jackson Hwy
EXISTING SUNRISE BLVD: 2 Travel Lanes
PROPOSED: 4 Travel Lanes, Median and Bike Lane
(Similar to White Rock Road)
5 6
ITEM 12.3.
ATTACHMENT 3
8/31/2022
7 • Recommended Action:
• Approve the Resolution to authorize the City Manager to execute cost allocation agreement Contract No. 2022-89 to allow Sacramento County to reimburse the City of Rancho Cordova an Amount not to Exceed $2,400,000 for the
County's share of the design phase of the Sunrise
Improvement Project from Kiefer Boulevard to Jackson Road to widen the road and intersection.
• Next Steps:
• Continue Project Environmental, Right of Way Services and Civil Engineering Design
• Pursue Grant Funding for Construction
STAFF RECOMMENDATION
7 ITEM 12.3.
ATTACHMENT 3