Rancho Cordova City Council
November 21, 2022

Professional Services for Stormwater Pump Station Operations and Maintenance Page 3 of 42 Request for Proposals, 2022 City of Rancho Cordova
SECTION 1

REQUEST FOR PROPOSALS OVERVIEW

INTRODUCTION
The City of Rancho Cordova, Department of Public Works, is seeking the submission of proposals for Stormwater Pump Station Operations and Maintenance. Should a contract be executed as a result of this Request for Proposals (RFP), the Consultant will be expected to perform services comprised of performing routine inspections and operations and maintenance; repair and upgrade coordination; and on-call emergency response to ensure the proper operation and performance of the City’s six (6) stormwater pump stations, as identified in this RFP.

This RFP contains all of the information and documents necessary to prepare and submit a responsive proposal. Proposers are cautioned to read all of the documentation provided. Proposers will be responsible for complying with all requirements identified herein. The City expects any contract resulting from this RFP to be in effect for a period of three years, with an option to extend the contract for two additional years.

BACKGROUND
The City of Rancho Cordova is home to more than 80,000 residents who have come to expect the highest quality public service since the City incorporated in 2003. The City is comprised of more than 35 square miles of land and is located in Sacramento County along the Highway 50 corridor, approximately 12 miles east of the California State Capitol. The City’s Public Works Stormwater Program manages over 250 miles of drainage pipe, over 12,000 drainage structures, 70 acres of creek channels or tributaries, and 6 pump stations.

PROPOSAL INFORMATION
Proposals shall be made only on forms provided in this RFP, as obtained from the City. All forms shall be completed with numbers stated in figures, and signatures of all individuals in original ink and in long-hand.

All cost figures shall be clearly indicated in the Cost Proposal (sealed). The proposalshall include any other submittals and requirements identified in this RFP.

Any questions related to this RFP shall be directed to Margarita Dronov, PE in the Public Works Department by Friday, September 16, 2022. All questions must be submitted via email at [email protected]. Table 1 describes key dates and submittal requirements.

ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

Professional Services for Stormwater Pump Station Operations and Maintenance Page 4 of 42 Request for Proposals, 2022 City of Rancho Cordova
TABLE 1
Key Dates and Information

KEY STAFF QUALIFICATIONS
Project Manager/Operation Supervisor: The project manager/operation supervisor shall be a registered Civil Engineer in the State of California with a minimum of 10 years of experience operating facilities with pumps, motors, SCADA, programmable logic controllers (PLCs), valves, bar screens and instrumentation.

The project manager/operations supervisor shall have a good understanding of hydraulics and specific experience with pump settings, preventive maintenance programs, remote access of facilities using SCADA, coordinating and overseeing maintenance and repairs, facility upgrades and construction management.

Facility Operator: The facility operator shall have a minimum of 5 years of experience operating facilities with pumps, motors, SCADA, PLCs, valves, bar screens and instrumentation. The lead facility operatorshall have detail experience with maintaining and operating mechanical and instrumentation equipment and facilities, following standard operating procedures; and performing or inspecting preventative maintenance duties.

Instrumentation Technician: The instrumentation technician or subconsultant programming firm shall have a minimum of 5 years of experience installing, repairing and troubleshooting electrical and mechanical instrumentation, PLCs, radios, and SCADA systems.

INSURANCE REQUIREMENTS
Proposers acknowledge the City’s insurance requirements as detailed in Appendix B. Exceptions to City insurance requirements will not be made. Any Proposer unable to meet the insurance requirements, as detailed, shall not be eligible for selection or award of contract.

RFP Release Date: Wednesday, August 31, 2022
Title: Professional Services for Stormwater Pump
Station Operations and Maintenance
Deadline for Written Questions/Clarifications: Friday, September 16, 2022 at 4:00 p.m.

Response to Written Questions: Thursday September 22, 2022 Proposal Deadline: Friday, September 30, 2022 at 4:00 p.m.

Interviews (If deemed necessary by City): Week of Monday, October 10, 2022 Submittal: One original, with ink signatures, and 1 copy of the response to this RFP must be sealed, and must
clearly display the Proposer’s business name.

Contract Manager:

Address:

Email Address:

Dalia Fadl
Principal Civil Engineer
City of Rancho Cordova
2729 Prospect Park Drive
Rancho Cordova, CA 95670
[email protected]
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

Professional Services for Stormwater Pump Station Operations and Maintenance Page 5 of 42 Request for Proposals, 2022 City of Rancho Cordova

BASIS FOR EVALUATION OF PROPOSALS
In order to receive consideration of selection, all proposals received must address all aspects of this RFP.

Each item identified in the Proposals Submittal Checklist shall be included in the proposal submittal.

The following criteria will be used to evaluate each response:

Experience with similar kinds of work 25 points
Demonstrated technical ability 15 points
Quality of staff for work to be done 15 points
Firm/key personnel’s accessibility to City staff/ responsiveness 15 points Ability to meet the City requirements/ understanding of scope of work 25 points References 5 points
Total 100 points
Submission of a proposal implies proposer’s acceptance of the evaluation criteria.

The City reserves the right to reject any and all proposals, to waive any irregularities in any proposal, act as sole judge of the merit and qualifications of services offered, and to accept the proposal which is deemed to be in the best interest of the City of Rancho Cordova. The City will award any agreement based on the most responsive and responsible proposal, which includes the quality and suitability of services for the City’s particular needs. Additionally, the City may, for any reason, determine not to award an agreement as a result of this RFP.

AWARD
The City reserves the right to accept proposals on individual items listed, on group items, or on the proposal as a whole; to reject any and all proposals; to waive any informality in the proposals; and to accept the proposal that appears to be in the best interest of the City. The City intends to award all RFP items to a single consultant.

In determining and evaluating the most responsive and responsible proposal, the prices will not necessarily be the controlling factor, but quality, equality, efficiency, utility, general terms, delivery, suitability of the service offered, and the reputation of the service in general use will also be considered with any other relevant factors. The Contract Manager shall have sole discretion in the determination of these matters.

Notice of contract award, if a contract is awarded, will be made within ninety (90) days of opening of proposals to the lowest and most responsive and responsible consultant, whose proposal complies with all the requirements in this RFP. Consultant shall agree to sign within ten (10) days of award a contract as approved by the Rancho Cordova City Council, template attached as Appendix “A” .

ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

Professional Services for Stormwater Pump Station Operations and Maintenance Page 6 of 42 Request for Proposals, 2022 City of Rancho Cordova
SECTION 2

SCOPE OF SERVICES

WORK GUIDANCE
A preliminary copy of the City’s contract template for Professional Services for Stormwater Pump Stations Operations and Maintenance is attached to this RFP as Appendix A. The contract shall bind selected proposer to perform work in accordance with this RFP.

DESCRIPTION OF WORK STANDARDS
City requires the selected Proposer to meet the following minimum standards:

Workmanship: All materials and workmanship shall be of a quality that is equal or superior to any similar work considered by pump station maintenance consultants to be best practice. All work completed by selected consultantshall be subject to inspection by the City prior to payment being authorized. All work shall be conducted in a manner that least interferes with operation and public usage of streets and sidewalks.

Safety: All services, supplies and equipment must comply with the California Safety Division of Industrial Safety Orders and O.S.H.A. The Consultant shall plan and conduct the work in a manner that will safeguard all persons from injury and shall take all precautions required by applicable regulations of the State Department of Industrial Regulations. The Consultant’s employees shall wear O.S.H.A. approved safety vests and other applicable safety gear at all times during contract work.

Hazards and Vandalism: Any hazards or acts of vandalism shall be reported immediately to the Contract Manager and then followed up in writing. Hazards shall be remedied by the Consultant after approval is obtained from the Contract Manager. Hazards which create life-threatening situations or potential for bodily harm shall be remedied immediately by the Consultant.

Response: Selected Consultant will be required to respond to any location as soon as possible, with no more than sixty (60) minutes in response time. A communications plan shall be in place which provides the City ability to contact the Consultant in an emergency twenty-four (24) hours a day, seven days a week. The plan should identify the main point of contact, and alternative contacts in case of vacations or time off. Failure to adequately respond can result in immediate termination of the remainder of the contract.

City Policy: Selected Consultant shall be aware of, and shall comply with, City ordinances governing maintenance work and traffic control regulations during work, as applicable to individual locations being maintained.

CONTRACT SCOPE CHANGES
Proposers acknowledge that the City reserves the right to add, delete, or change the contract scope as it is written in this RFP, and may do so upon written notification to the selected Consultant. Any changes to the contract scope of work provided in this RFP that result in an increase or reduction in cost shall be adjusted based on negotiation and written agreement between City and Consultant. City expects cost negotiations to be guided by the Cost Schedule submitted by the Consultant in Section 4 of this RFP.

ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

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COMMENCEMENT OF WORK
Proposers acknowledge that submittal of proposals does not constitute any acceptance of work by City.

Additionally, the receipt of award of contract to any Proposer shall not constitute any authority to enter upon sites for work. Work shall commence only upon formal execution of a contract with, and written notice from, the City.

The City seeks to make selection of a Consultant and execute a contract for Stormwater Pump Station Operations and Maintenance by November 21, 2022. Proposers acknowledge that they are prepared to execute a contract and begin work within this time. Any proposer unable to meet this timeframe shall not be considered for award.

TERM OF AGREEMENT
Any Contract resulting from this RFP is expected to be a three (3) year contract starting December 1, 2022, or earlier dependent on formal execution of the contract. If mutually agreeable to both parties, the resulting contract may be extended for two additional years.

Failure of the Consultant to diligently prosecute the work as defined herein will be considered as grounds for termination of the contract.

Failure to provide an adequate working force shall be considered as grounds for the termination of the contract.

This contract may be terminated by the City upon thirty (30) calendar days prior written notice addressed to the last known address of the Consultant. In the event of such termination, the Consultantshall be paid for all work, which has been completed up to the effective date of such termination.

SUBCONSULTANTS
Proposers requiring the provision of additional services from subconsultants acknowledge that all proposed subconsultants shall adhere to the same standards of work as described in this RFP. Proposers further acknowledge that the selected Consultantshall be required to perform, with the Consultant’s own organization and employees, not less than fifty percent (50%) of the value of all work conducted under executed contract.

Any consultant submitting proposals for work that includes the use of subconsultants shall additionally submit a filled out Designation of Subconsultants form (Section 4).

ADDITIONAL CONTRACT PROVISIONS
Further special provisions guiding the execution of a contract for Stormwater Pump Station Operations and Maintenance are fully described in Appendix C, Additional Special Provisions and Appendix D, Technical Provisions. Proposers’ attention is directed to review of these additional contract provisions, as they will be made part of the contract to be executed by the selected Consultant.

ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

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SECTION 3

PROPOSAL REQUIREMENTS
The proposal shall be limited to 5 double sided pages excluding cover letter, key staff resumes, references, dividers, and cost proposal. Consultant shall include the following information in the proposal, using the same format and sequence:

Cover Letter: The Proposal’s cover letter, which shall be signed by an official authorized to bind the consultant, shall include the following:
• Firm/entity name
• Brief description of the firm/entity
• Sub-consultants or joint venture identified (if applicable to your proposal) • Name, title and telephone number of individuals with authority to bind the firm/team and also who may be contacted during the period of proposal evaluation Proposal:

1. Scope of Services Understanding:

A. Provide information based upon the Consultant’s understanding of the scope of services and goals of the services requested, potential challenges, special considerations and identification of the various functions (i.e. subconsultants)
B. Statement that addresses the firm or consultant team’s ability to meet the City’s insurance requirements
C. A statement of willingness to sign the City’s Professional Services Agreement. Objections to this agreement must be noted in the Proposal

2. Project Team:

A. Contact Person. Name of the project manager in the firm/entity who will have direct and continued responsibility for the services provided to the City. This person will be the City staff’s first point-of-contact on all matters dealing with the services offered and will handle day-today activities through to completion B. Information about the consulting team/firm background, organization, office structure and location, number of professional personnel, and equipment C. Consultants experience in providing services on projects similar to the projects in this RFP, with particular emphasis on projects for other municipalities within the Sacramento region D. An organization chart showing the proposed relationships between all key staff and support staff who are expected to participate in the City’s project (Note: if the proposal includes more than one firm/entity, please identify the responsibilities and roles of each firm, and include all subconsultant team members.)
E. A summary of the qualifications and experience of the consultant’s key staff (including subconsultants) that will be directly involved in providing the services. Discuss any innovative ideas and approaches the key staff have used on previous projects that make them uniquely qualified. Include relevant education, licenses, accreditation and certificates F. A list of three (3) references from like services and projects in the region that may be contacted

3. Project Work Plan:

A. A statement that addresses the challenges that can occur during the operations of the pump stations’ facilities, process and any unique experience, abilities, or services that can be ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

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provided by the firm or consultant’s team to solve these challenges. Cite examples where these challenges were met.

B. Description of proposed approach to the operation and maintenance of the City’s six (6) pump stations. Specifically, provide a detailed description of your work plan for performing the required services, including preventive and corrective maintenance, equipment repair and maintenance, and plan for prevention of and response to emergencies, including weather-related emergencies. Provide a tabulation of the tasks anticipated and estimated hours for each task.

C. Discussion of insights on unique approach that the Consultant’s team may have and could use if hired by the City.

D. Statement that addresses how the firm or Consultant’s team will demonstrate their commitment to the City’s project when other demands are made on staff. The Consultant shall include specific commitments for the Project Manager and Operation Lead for these services as well as other current commitments.

4. Cost Proposal:

Cost proposal shall be submitted in a separately sealed envelope. Fee schedule shall match the tasks delineated in the scope of work proposed by the Consultant. Hourly rate sheet shall be included in the sealed cost proposal.

PROPOSAL SUBMISSION
Any questions regarding this Request for Proposals should be directed to the following City staff, in the order given:

Margarita Dronov, PE
Associate Civil Engineer
[email protected]
916-851-8897
Dalia Fadl, PE
Principal Engineer
[email protected]
916-851-8718
One (1) unbound original and one (1) bound copy of the Proposal must be received (not postmarked) and date stamped by a designated City employee no later than 4:00 p.m. on Friday September 30, 2022 at the City of Rancho Cordova.

Proposals should be marked and delivered/mailed as follows:

Professional Services Proposal For
Stormwater Pump Station Operations and Maintenance
City of Rancho Cordova
2729 Prospect Drive
Rancho Cordova, CA 95670
Attention: Dalia Fadl
Public Works Department
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

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SECTION 4 (Required Submittal Forms)

PROPOSAL SUBMITTAL CHECKLIST
Each submitted proposal shall include a completed (and signed where required) copy of each of the following checklist items. Any submitted proposal that fails to include any of the following may be deemed inadequate by the City of Rancho Cordova, and may be grounds for dismissal of submittal at the City’s sole discretion.

In addition to each item below, please include this page as a cover sheet. Please provide the below items in the same order as presented here.
_____ Proposal Submittal Checklist
_____ Cover Letter
_____ Scope of Services Understanding
_____ Project Team Information
_____ Project Work Plan
_____ Cost Proposal (sealed)
_____ Designation of Subconsultants
_____ Exceptions to Agreement
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

Professional Services for Stormwater Pump Station Operations and Maintenance Page 11 of 42 Request for Proposals, 2022 City of Rancho Cordova
DESIGNATION OF SUBCONSULTANTS (Required submittal form) In compliance with the provisions of Section 4100-4114 of the Public Contracts Code of the State of California, and any amendments thereof, each proposer shall set forth below the name and location of the place of business of each subconsultant who will perform work or labor or render service to the Consultant in or about the Services to be performed under these specifications in excess of one-half of one percent (0.5%) of the prime Consultant’s total bid or ten thousand dollars ($10,000.00), whichever is greater. The prime Consultant shall list the portion of the work which will be done by such Subconsultant.

If the Consultant fails to specify a subconsultant for any portion of the work to be performed under the Contract, the Consultant shall be deemed to have agreed to perform such portion itself, and the Consultant shall not be permitted to subcontract that portion of the work except under the conditions allowed by applicable law. Subconsultants shall provide all required licensing documentation.

SUBCONSULTANT
(Name & Location) % OF WORK ESTIMATED ANNUAL DOLLAR AMOUNT

WORK TO BE PERFORMED BY

SUBCONSULTANT
Date: _________________________
Name: _________________________
Title: _________________________
Signature: _________________________
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

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EXCEPTIONS TO AGREEMENT (Required submittal form)
Proposers are to prepare all forms and the cost proposal based on the program specifications set forth in the RFP documents without considering any exceptions that may be set forth on this form. In the event the proposer takes exception to the RFP specifications they may set forth those exceptions in the following manner:
 The exceptions are to be presented on a separate paper titled, “Form Exceptions to Agreement”.  Each exception must be presented separately by stating: the specific exception, the page and line numbers of the exception, the suggested changes to the program related to the exception, the suggested changes in the Agreement language related to the exception, the manner in which the proposed change would benefit the City, the customers or both, and the specific dollar change in each of the various service rates, as proposed by the proposer in this RFP, that would take place if the exception was accepted by the City.
 The exceptions must be followed with the following language without exception.  “Except as set forth above, proposer is in complete agreement with the proposed terms, conditions and business arrangements described in the RFP including the attached Agreement.

The proposer assumes the risk of all conditions foreseen or unforeseen and agrees to provide the services set forth in the Agreement under whatever circumstances may develop other than as herein provided.”
 The form must be signed by an individual authorized to commit the proposer’s firm to the Agreement in the manner set forth below.

Date: _________________________
Name: _________________________
Title: _________________________
Signature: _________________________
Please note that if exceptions are taken, all required information as set forth above must be submitted.

Exceptions taken without providing the required information will not be considered.

ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

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APPENDIX A

SAMPLE CONTRACT

PROFESSIONAL SERVICES AGREEMENT BETWEEN

THE CITY OF RANCHO CORDOVA AND
XXX
THIS AGREEMENT for professional services is made by and between the City of Rancho Cordova, a California municipal corporation (“City”), and _______________, a ________________ (“Professional”) as of _________________, 20XX.

Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Professional shall provide to City the services described in the Scope of Work attached as Exhibit A at the time and place and in the manner specified therein. In the event of a conflict or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.

1.1 Term of Services. The term of this Agreement shall begin on the date first noted above and shall end on ___________, the date of completion specified in Exhibit A. Professional shall complete the work described in Exhibit A prior to that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Professional to complete the services required by this Agreement shall not affect the City’s right to terminate the Agreement, as provided for in Section 8.

1.2 Standard of Performance. Professional shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Professional is engaged in the geographical area in which Professional practices its profession. Professional shall prepare all work products required by this Agreement in a substantial, first-class manner and shall conform to the standards of quality normally observed by a person practicing in Professional's profession.

1.3 Assignment of Personnel. Professional shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Professional shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons.

1.4 Time. Professional shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Section 1.2 above and to satisfy Professional’s obligations hereunder.

Section 2. COMPENSATION. City hereby agrees to pay Professional a sum not to exceed ________________, notwithstanding any contrary indications that may be contained in Professional’s proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Professional’s proposal, attached as Exhibit B, regarding the amount of compensation, the Agreement shall prevail. City shall pay Professional for services rendered ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

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pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Professional for services rendered pursuant to this Agreement.

Professional shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City, Professional shall not bill City for duplicate services performed by more than one person.

Professional and City acknowledge and agree that compensation paid by City to Professional under this Agreement is based upon Professional’s estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Professional. Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Professional and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement.

2.1 Invoices. Professional shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information:
 Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;
 The beginning and ending dates of the billing period;  A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion;
 At City’s option, for each work item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense;
 The total number of hours of work performed under the Agreement by Professional and each employee, agent, and subcontractor of Professional performing services hereunder, as well as a separate notice when the total number of hours of work by Professional and any individual employee, agent, or subcontractor of Professional reaches or exceeds 800 hours, which shall include an estimate of the time necessary to complete the work described in Exhibit A;
 The Professional’s signature.

2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have thirty (30) days from the receipt of an invoice that complies with all of the requirements above to pay Professional.

2.3 Final Payment. City shall make the final payment within sixty (60) days after completion of the services and submittal to City of a final invoice, if all services required have been satisfactorily performed.

2.4 Total Payment. City shall pay for the services to be rendered by Professional pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

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incurred by Professional in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement.

In no event shall Professional submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment.

2.5 Hourly Fees. Fees for work performed by Professional on an hourly basis shall not exceed the amounts shown on the fee schedule set forth in Exhibit B.

2.6 Reimbursable Expenses. Reimbursable expenses, if any, are set forth in Exhibit B, and shall not exceed ______________ ($_____ ). Expenses not listed in Exhibit B are not chargeable to City. Reimbursable expenses are included in the total amount of compensation provided under this Agreement that shall not be exceeded.

2.7 Payment of Taxes. Professional is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.

2.8 Payment upon Termination. In the event that the City or Professional terminates this Agreement pursuant to Section 8, the City shall compensate the Professional for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Professional shall maintain adequate logs and timesheets in order to verify costs incurred to that date.

2.9 Authorization to Perform Services. The Professional is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator.

Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Professional shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Professional only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein.

City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Professional’s use while consulting with City employees and reviewing records and the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities.

ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

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Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Professional, at its own cost and expense, shall procure "occurrence coverage" insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Professional and its agents, representatives, employees, and subcontractors.

Professional shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects to the City. Professional shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Professional's bid. Professional shall not allow any subcontractor to commence work on any subcontract until Professional has obtained all insurance required herein for the subcontractor(s) and provided evidence thereof to City. Verification of the required insurance shall be submitted and made part of this Agreement prior to execution. Professional shall maintain all required insurance listed herein for the duration of this Agreement.

4.1 Workers’ Compensation. Professional shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Professional. The Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,000.00) per accident. In the alternative, Professional may rely on a self-insurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the Labor Code shall be solely in the discretion of the Contract Administrator. The insurer, if insurance is provided, or the Professional, if a program of self-insurance is provided, shall waive all rights of subrogation against the City and its officers, officials, employees, and volunteers for loss arising from work performed under this Agreement.

An endorsement shall state that coverage shall not be canceled except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. Professional shall notify City within fourteen (14) days of notification from Professional’s insurer if such coverage is suspended, voided or reduced in coverage or in limits.

The requirement to maintain Statutory Worker’s Compensation and Employer’s Liability Insurance may be waived by the City upon written verification that Professional does not have any employees.

4.2 Commercial General and Automobile Liability Insurance.

4.2.1 General requirements. Professional, at its own cost and expense, shall maintain commercial general liability insurance for the term of this Agreement in an amount not less than TWO MILLION DOLLARS ($2,000,000.00) and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00). The commercial general liability and automobile liability insurance shall be per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a commercial general liability insurance or an automobile liability form or other form with a general ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

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aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and nonowned automobiles.

4.2.2 Minimum scope of coverage. Commercial general liability coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (most recent edition) covering comprehensive General Liability on an “occurrence” basis. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (most recent edition), Code 1 (any auto). No endorsement shall be attached limiting the coverage.

4.2.3 Additional requirements. Each of the following shall be included in the insurance coverage or added as an endorsement to the policy:
a. City and its officers, employees, agents, and volunteers shall be covered as additional insureds with respect to each of the following: liability arising out of activities performed by or on behalf of Professional, including the insured’s general supervision of Professional; products and completed operations of Professional; premises owned, occupied, or used by Professional; and automobiles owned, leased, or used by the Professional. The coverage shall contain no special limitations on the scope of protection afforded to City or its officers, employees, agents, or volunteers.
b. The insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis.
c. An endorsement must state that coverage is primary insurance with respect to the City and its officers, officials, employees and volunteers, and that no insurance or self-insurance maintained by the City shall be called upon to contribute to a loss under the coverage. d. Any failure of Professional to comply with reporting provisions of the policy shall not affect coverage provided to City and its officers, employees, agents, and volunteers.
e. An endorsement shall state that coverage shall not be canceled except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. Professional shall notify City within fourteen (14) days of notification from Professional’s insurer if such coverage is suspended, voided or reduced in coverage or in limits.

ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

Professional Services for Stormwater Pump Station Operations and Maintenance Page 18 of 42 Request for Proposals, 2022 City of Rancho Cordova

4.3 Professional Liability Insurance. Professional, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than TWO MILLION DOLLARS ($2,000,000) covering the licensed professionals’ errors and omissions.

4.3.1 Any deductible or self-insured retention shall not exceed $150,000 per claim.

4.3.2 An endorsement shall state that coverage shall not be suspended, voided, canceled by either party, or reduced in coverage or in limits, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City.

4.3.3 The following provisions shall apply if the professional liability coverages are written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement or the work, so long as commercially available at reasonable rates. c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Professional must provide extended reporting coverage for a minimum of five (5) years after completion of the Agreement or the work. The City shall have the right to exercise, at the Professional’s sole cost and expense, any extended reporting provisions of the policy, if the Professional cancels or does not renew the coverage.
d. A copy of the claim reporting requirements must be submitted to the City prior to the commencement of any work under this Agreement.

4.4 All Policies Requirements.

4.4.1 Acceptability of insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII.

4.4.2 Verification of coverage. Prior to beginning any work under this Agreement, Professional shall furnish City with certificates of insurance and with original endorsements effecting coverage required herein. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The City reserves the right to require complete, certified copies of all required insurance policies, at any time.

ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

Professional Services for Stormwater Pump Station Operations and Maintenance Page 19 of 42 Request for Proposals, 2022 City of Rancho Cordova

4.4.3 Subcontractors. Professional shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

4.4.4 Deductibles and Self-Insured Retentions. Professional shall disclose to and obtain the approval of City for the self-insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement.

During the period covered by this Agreement, only upon the prior express written authorization of Contract Administrator, Professional may increase such deductibles or self-insured retentions with respect to City, its officers, employees, agents, and volunteers. The Contract Administrator may condition approval of an increase in deductible or self-insured retention levels with a requirement that Professional procure a bond, guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them.

4.4.5 Waiver of Subrogation. Professional hereby agrees to waive subrogation which any insurer or contractor may require from vendor by virtue of the payment of any loss. Consultant agrees to obtain any endorsements that may be necessary to effect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the entity for all work performed by the Professional, its employees, agents, and subcontractors.

4.4.6 Notice of Reduction in Coverage. In the event that any coverage required by this section is reduced, limited, or materially affected in any other manner, Professional shall provide written notice to City at Professional’s earliest possible opportunity and in no case later than five (5) days after Professional is notified of the change in coverage.

4.5 Remedies. In addition to any other remedies City may have if Professional fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Professional’s breach:
 Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;
 Order Professional to stop work under this Agreement or withhold any payment that becomes due to Professional hereunder, or both stop work and withhold any payment, until Professional demonstrates compliance with the requirements hereof; and/or  Terminate this Agreement.

Section 5. INDEMNIFICATION AND PROFESSIONAL’S RESPONSIBILITIES.

ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

Professional Services for Stormwater Pump Station Operations and Maintenance Page 20 of 42 Request for Proposals, 2022 City of Rancho Cordova

5.1 General Requirement. Professional shall indemnify, defend with counsel selected by the City, and hold harmless the City and its officials, officers, employees, agents, and volunteers from and against any and all losses, liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions of Professional or its employees, subcontractors, or agents, by acts for which they could be held strictly liable, or by the quality or character of their work. The foregoing obligation of Professional shall not apply when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the actions of Professional or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or violation of law. It is understood that the duty of Professional to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Professional from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Professional acknowledges and agrees to the provisions of this Section and that it is a material element of consideration.

5.2 PERS Indemnification. In the event that Professional or any employee, agent, or subcontractor of Professional providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (“PERS”) to be eligible for enrollment in PERS as an employee of City, Professional shall indemnify, defend, and hold harmless City for the payment of any and all employee and/or employer contributions for PERS benefits on behalf of Professional or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City, and any attorneys’ fees and costs incurred by the City to enforce this Section.

5.3 Design Professionals. To the extent that the services under this Agreement include design professional services subject to California Civil Code Section 2782.8, as may be amended from time to time, Professional’s duty to indemnify under Sections 5.1 and 5.2 shall only be to the maximum extent permitted by California Civil Code Section 2782.8.

Section 6. STATUS OF PROFESSIONAL.

6.1 Independent Contractor. At all times during the term of this Agreement, Professional shall be an independent contractor as defined in Labor Code Section 3353, and shall not be an employee of City. Nothing contained in this Agreement shall be construed to be inconsistent with the foregoing relationship or status. City shall have the right to control Professional only insofar as the results of Professional's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

Professional Services for Stormwater Pump Station Operations and Maintenance Page 21 of 42 Request for Proposals, 2022 City of Rancho Cordova
otherwise City shall not have the right to control the means and methods by which Professional accomplishes services rendered pursuant to this Agreement. Professional shall have no power or authority by this Agreement to bind the City in any respect. All employees and agents hired or retained by Professional are employees and agents of Professional and not of the City. The City shall not be obligated in any way to pay any wage claims or other claims made against Professional by any such employees or agents, or any other person resulting from performance of this Agreement.

Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Professional and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. Professional shall not allow any employee, agent or subcontractor to become eligible for a claim for PERS benefits.

6.2 Professional Not an Agent. Except as City may specify in writing, Professional shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Professional shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.

Section 7. LEGAL REQUIREMENTS.

7.1 Governing Law. The laws of the State of California shall govern this Agreement.

7.2 Compliance with Applicable Laws. Professional and any subcontractors shall comply with all laws and regulations applicable to the performance of the work hereunder, including but not limited to, the California Building Code, the Americans with Disabilities Act, and any copyright, patent or trademark law. Professional’s failure to comply with any law(s) or regulation(s) applicable to the performance of the work hereunder shall constitute a breach of contract.

7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Professional and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program.

7.4 Licenses and Permits. Professional represents and warrants to City that Professional and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Professional represents and warrants to City that Professional and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Professional and any subcontractors shall obtain and maintain valid Business Licenses from City during the term of this Agreement.

ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

Professional Services for Stormwater Pump Station Operations and Maintenance Page 22 of 42 Request for Proposals, 2022 City of Rancho Cordova

7.5 Nondiscrimination and Equal Opportunity. Professional shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Professional under this Agreement. Professional shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Professional thereby.

Professional shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement.

Section 8. TERMINATION AND MODIFICATION.

8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Professional.

Professional may cancel this Agreement upon _____________ days’ written notice to City and shall include in such notice the reasons for cancellation.

In the event of termination, Professional shall be entitled to compensation for services performed to the effective date of termination; City, however, may condition payment of such compensation upon Professional delivering to City any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Professional or prepared by or for Professional or the City in connection with this Agreement.

8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Professional understands and agrees that, if City grants such an extension, City shall have no obligation to provide Professional with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Professional for any otherwise reimbursable expenses incurred during the extension period.

8.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties.

8.4 Assignment and Subcontracting. City and Professional recognize and agree that this Agreement contemplates personal performance by Professional and is based upon a determination of Professional’s unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Professional.

ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

Professional Services for Stormwater Pump Station Operations and Maintenance Page 23 of 42 Request for Proposals, 2022 City of Rancho Cordova
Professional may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Professional shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator.

8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Professional shall survive the termination of this Agreement.

8.6 Options upon Breach by Professional. If Professional materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, the following:

8.6.1 Immediately terminate the Agreement;

8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Professional pursuant to this Agreement;

8.6.3 Retain a different Professional to complete the work described in Exhibit A not finished by Professional; or

8.6.4 Charge Professional the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Professional pursuant to Section 2 if Professional had completed the work.

Section 9. KEEPING AND STATUS OF RECORDS.

9.1 Records Created as Part of Professional’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Professional prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Professional hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Professional agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both parties.

9.2 Professional’s Books and Records. Professional shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to the Professional pursuant to this Agreement.

ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

Professional Services for Stormwater Pump Station Operations and Maintenance Page 24 of 42 Request for Proposals, 2022 City of Rancho Cordova

9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this Agreement requires Professional to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement.

Section 10 MISCELLANEOUS PROVISIONS.

10.1 Attorneys’ Fees. If a Party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing Party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that Party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.

10.2 Venue. In the event that either Party brings any action against the other under this Agreement, the Parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Sacramento or in the United States District Court for the Eastern District of California.

10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.

10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.

10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties.

10.6 Use of Recycled Products. Professional shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper.

10.7 Conflict of Interest. Professional may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Professional in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq.

Professional shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq.

ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

Professional Services for Stormwater Pump Station Operations and Maintenance Page 25 of 42 Request for Proposals, 2022 City of Rancho Cordova
Professional hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Professional was an employee, agent, appointee, or official of the City in the previous twelve months, Professional warrants that it did not participate in any manner in the forming of this Agreement. Professional understands that, if this Agreement is made in violation of Government Code §1090 et.seq., the entire Agreement is void and Professional will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Professional will be required to reimburse the City for any sums paid to the Professional. Professional understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California.

10.8 Solicitation. Professional agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.

10.9 Contract Administration. This Agreement shall be administered by _______________________________ ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee.

10.10 Notices. Any written notice to Professional shall be sent to:
____________________________________________
____________________________________________
____________________________________________
Email Address (for Insurance Update Requests)
____________________________________________
Any written notice to City shall be sent to:
____________________________________________
____________________________________________
____________________________________________

10.11 Professional Seal. Where applicable in the determination of the Contract Administrator or when required by law, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/design preparation. The stamp/seal shall be in a block entitled "Seal and Signature of Registered Professional with report/design responsibility," as in the following example. _________________________________________
Seal and Signature of Registered Professional with
report/design responsibility.

ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

Professional Services for Stormwater Pump Station Operations and Maintenance Page 26 of 42 Request for Proposals, 2022 City of Rancho Cordova

10.12 Integration. This Agreement, including the scope of work attached hereto and incorporated herein as Exhibit A, and the compensation schedule attached hereto and incorporated herein as Exhibit B, represents the entire and integrated agreement between City and Professional and supersedes all prior negotiations, representations, or agreements, either written or oral.

10.13 IRS Form W-9. Professional shall complete and submit Internal Revenue Service Form W-9 to the City before execution of this Agreement. The City’s Finance Director shall have authority to waive this requirement.

ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

Professional Services for Stormwater Pump Station Operations and Maintenance Page 27 of 42 Request for Proposals, 2022 City of Rancho Cordova
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the day and year first set forth above, which date shall be considered by the Parties to be the effective date of this Agreement.

CITY OF RANCHO CORDOVA PROFESSIONAL
______________________________ ______________________________ Cyrus Abhar, City Manager [NAME, TITLE]
Date: ____________________ Date: ____________________
Attest:
______________________________
Stacy Leitner, CMC, City Clerk
Date: ____________________
Approved as to Form:
______________________________
Adam U. Lindgren, City Attorney
Last Revised January 2022
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

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APPENDIX B

INSURANCE REQUIREMENTS
INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Professional, at its own cost and expense, shall procure "occurrence coverage" insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Professional and its agents, representatives, employees, and subcontractors.

Professional shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects to the City. Professional shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Professional's bid. Professional shall not allow any subcontractor to commence work on any subcontract until Professional has obtained all insurance required herein for the subcontractor(s) and provided evidence thereof to City. Verification of the required insurance shall be submitted and made part of this Agreement prior to execution. Professional shall maintain all required insurance listed herein for the duration of this Agreement. 1 Workers’ Compensation. Professional shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Professional. The Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,000.00) per accident. In the alternative, Professional may rely on a self-insurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the Labor Code shall be solely in the discretion of the Contract Administrator. The insurer, if insurance is provided, or the Professional, if a program of self-insurance is provided, shall waive all rights of subrogation against the City and its officers, officials, employees, and volunteers for loss arising from work performed under this Agreement.

An endorsement shall state that coverage shall not be canceled except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. Professional shall notify City within fourteen (14) days of notification from Professional’s insurer if such coverage is suspended, voided or reduced in coverage or in limits.

The requirement to maintain Statutory Worker’s Compensation and Employer’s Liability Insurance may be waived by the City upon written verification that Professional does not have any employees.
2 Commercial General and Automobile Liability Insurance.

2.1 General requirements. Professional, at its own cost and expense, shall maintain commercial general liability insurance for the term of this Agreement in an amount not less than TWO MILLION DOLLARS ($2,000,000.00) and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00). The commercial general liability and automobile liability insurance shall be per occurrence, combined single limit coverage for risks ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

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associated with the work contemplated by this Agreement. If a commercial general liability insurance or an automobile liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and nonowned automobiles.

2.2 Minimum scope of coverage. Commercial general liability coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (most recent edition) covering comprehensive General Liability on an “occurrence” basis. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (most recent edition), Code 1 (any auto). No endorsement shall be attached limiting the coverage.

2.3 Additional requirements. Each of the following shall be included in the insurance coverage or added as an endorsement to the policy:
a. City and its officers, employees, agents, and volunteers shall be covered as additional insureds with respect to each of the following: liability arising out of activities performed by or on behalf of Professional, including the insured’s general supervision of Professional; products and completed operations of Professional; premises owned, occupied, or used by Professional; and automobiles owned, leased, or used by the Professional. The coverage shall contain no special limitations on the scope of protection afforded to City or its officers, employees, agents, or volunteers.
b. The insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis.
c. An endorsement must state that coverage is primary insurance with respect to the City and its officers, officials, employees and volunteers, and that no insurance or self-insurance maintained by the City shall be called upon to contribute to a loss under the coverage. d. Any failure of Professional to comply with reporting provisions of the policy shall not affect coverage provided to City and its officers, employees, agents, and volunteers.
e. An endorsement shall state that coverage shall not be canceled except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. Professional shall notify City within ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

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fourteen (14) days of notification from Professional’s insurer if such coverage is suspended, voided or reduced in coverage or in limits. 3 Professional Liability Insurance. Professional, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than TWO MILLION DOLLARS ($2,000,000) covering the licensed professionals’ errors and omissions.

3.1 Any deductible or self-insured retention shall not exceed $150,000 per claim.

3.2 An endorsement shall state that coverage shall not be suspended, voided, canceled by either party, or reduced in coverage or in limits, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City.

3.3 The following provisions shall apply if the professional liability coverages are written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement or the work, so long as commercially available at reasonable rates. c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Professional must provide extended reporting coverage for a minimum of five (5) years after completion of the Agreement or the work. The City shall have the right to exercise, at the Professional’s sole cost and expense, any extended reporting provisions of the policy, if the Professional cancels or does not renew the coverage.
d. A copy of the claim reporting requirements must be submitted to the City prior to the commencement of any work under this Agreement. 4 All Policies Requirements.

4.1 Acceptability of insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII.

4.2 Verification of coverage. Prior to beginning any work under this Agreement, Professional shall furnish City with certificates of insurance and with original endorsements effecting coverage required herein. The certificates and endorsements for each insurance policy are to be signed by a person authorized ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

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by that insurer to bind coverage on its behalf. The City reserves the right to require complete, certified copies of all required insurance policies, at any time.

4.3 Subcontractors. Professional shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

4.4 Deductibles and Self-Insured Retentions. Professional shall disclose to and obtain the approval of City for the self-insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement.

During the period covered by this Agreement, only upon the prior express written authorization of Contract Administrator, Professional may increase such deductibles or self-insured retentions with respect to City, its officers, employees, agents, and volunteers. The Contract Administrator may condition approval of an increase in deductible or self-insured retention levels with a requirement that Professional procure a bond, guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them.

4.5 Waiver of Subrogation. Professional hereby agrees to waive subrogation which any insurer or contractor may require from vendor by virtue of the payment of any loss. Consultant agrees to obtain any endorsements that may be necessary to effect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the entity for all work performed by the Professional, its employees, agents, and subcontractors.

4.6 Notice of Reduction in Coverage. In the event that any coverage required by this section is reduced, limited, or materially affected in any other manner, Professional shall provide written notice to City at Professional’s earliest possible opportunity and in no case later than five (5) days after Professional is notified of the change in coverage.

ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

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5 Remedies. In addition to any other remedies City may have if Professional fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Professional’s breach:
 Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;
 Order Professional to stop work under this Agreement or withhold any payment that becomes due to Professional hereunder, or both stop work and withhold any payment, until Professional demonstrates compliance with the requirements hereof; and/or  Terminate this Agreement.

ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

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APPENDIX C

ADDITIONAL SPECIAL PROVISIONS

STANDARD CONSTRUCTION SPECIFICATIONS
The County of Sacramento, Municipal Services Agency, Standard Construction Specifications (Construction Specifications), adopted January 2016 and all revisions pertaining thereto, and these Special Provisions shall control all work to be done under this contract. A copy of the Standard Construction Specifications may be obtained at the Cashier’s window, County Administration Building, 827 Seventh Street, Room 105, Sacramento, CA 95814.

STATE SPECIFICATIONS AND STATE STANDARD PLANS
State Specifications and State Standard Plans, when referred to, shall be the 2018 issue.

Copies of the State Specifications and State Standard Plans may be obtained from the State of California, Department of Transportation, Publications Unit, 1900 Royal Oaks Drive, Sacramento, CA 95815; telephone (916) 263-0822.

PRECEDENCE
In the event of a conflict between the Sacramento County Standard Construction Specifications and the State Specifications/Standard Plans, the Standard Constructions Specifications shall govern. These Special Provisions shall govern over both the Standard Construction Specifications and State Specifications/Standard Plans in the event of a conflict.

CODES AND LEGAL REQUIREMENTS
(a) All reference to codes, specifications, and standards in the contract documents shall mean, and are intended to be, the latest editions, amendments, and/or revisions of such reference documents in effect, as of the date of this contract.
(b) Authorities shall apply the minimum work requirements available to any work done for this project. Nothing described in these contract documents shall be construed to permit work not conforming to the most stringent of applicable codes and regulations. (c) When contract documents call for materials or construction of better quality or larger size than required by applicable codes, laws, rules or regulations, the contract documents shall take precedence.

PAYROLL RECORDS
The proposer’s attention is directed to Section 6-1.03, “Payroll Records,” of Construction Specifications).

Consultant shall comply with Labor Code Section 1776. Regulations implementing Section 1776 are located in Section 16000 and Sections 16401 through 16403 of Title 8, California Code of Regulations. The Consultant shall be responsible for compliance by the Consultant’s Subconsultants.

PREVAILING WAGE
The proposer’s attention is directed to Section 6-1.02, “Prevailing Wage,” of the Construction Specifications. Pursuant to Labor Code Section 1770, the Consultant and the Consultant’s Subconsultants shall pay not less than the prevailing rate of per diem wages, including, but not limited to, overtime, Saturday, Sunday, and holiday work, travel and subsistence, as determined by the Director of the California Department of Industrial Relations pursuant to Labor Code Section 1773.

ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

Professional Services for Stormwater Pump Station Operations and Maintenance Page 34 of 42 Request for Proposals, 2022 City of Rancho Cordova

PROPOSAL REQUIREMENTS AND CONDITIONS
The proposer’s attention is directed to these Special Provisions for the requirements and conditions which proposer must observe in the preparation of the proposal and submission of the cost proposal.

Proposers must fully acquaint themselves with the existing conditions relating to the proposed work within the limits of the City of Rancho Cordova. The Proposers must thoroughly examine and familiarize themselves with all contract documents.

AWARD AND EXECUTION OF THE CONTRACT
The proposer’s attention is directed to the provisions in Section 3 "Award and Execution of Contract" of the Construction Specifications.

SPECIFICATIONS AND PLANS
In case of conflict between the Construction Specifications and these Special Provisions, these Special Provisions shall take precedence over and be used in lieu of such conflicting portions.

COMPLIANCE WITH STANDARD TERMS & CONDITIONS
Proposer agrees to be bound by the City’s standard contract conditions, a sample of which is attached to this RFP (Appendix A), and to all other terms and conditions in this RFP.

BEGINNING OF WORK AND TIME OF COMPLETION
Attention is directed to the provisions in Section 7-1, "Beginning of Work" and in Section 7-15, "Time of Completion" of the Construction Specifications and these Special Provisions.

The City anticipates the contract term will start on December 1, 2022 or earlier dependent on formal execution of the contract. The Consultant shall commence full maintenance services on upon contract execution and provide continuous services until December 1, 2025. If mutually agreed, the contract may be extended for two additional years.

Failure of the Consultant to diligently prosecute the work as defined herein will be considered as grounds for termination of the contract.

Failure to provide an adequate working force shall be considered as grounds for the termination of the contract.

Unless extended by the Public Works Director, this Contract shall end on December 1, 2025. However, this Agreement may be terminated by the City upon thirty (30) calendar days prior written notice addressed to the last known address of the Consultant. In the event of such termination, the Consultant shall be paid for all work, which has been completed up to the effective date of such termination.

PRESERVATION OF PROPERTY
Attention is directed to Section 6-21 “Preservation of Property” of the Construction Specifications and these Special Provisions.

The Consultant shall take every precaution to protect all public and private property during the performance of this contract. Any damages caused by the Consultant’s personnel or equipment will promptly be repaired to the condition existing before the damage. If, in the opinion of the Contract ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

Professional Services for Stormwater Pump Station Operations and Maintenance Page 35 of 42 Request for Proposals, 2022 City of Rancho Cordova
Manager, repair is not possible, the damaged facilities will be replaced in kind and size. All costs for such repairs or replacements shall be the sole responsibility of the Consultant. Damages to City facilities due to the Consultant’s lack of performance in accordance with these specifications are the Consultant’s responsibility.

EXISTING UTILITIES
Attention is directed to Section 6-16 “Existing Utilities” of the Construction Specifications and these Special Provisions.

The toll-free number for Underground Service Alert (U.S.A.) is (800) 642-2444. The Consultant is required to call this number two working days (48 hours) in advance of performing excavation work.

The Consultant shall take adequate measures to ensure that their operations do not harm any existing underground facilities not specifically mentioned or shown on the plans. Damages to any utilities due to the Consultant’s negligence or lack of performance in accordance with these specifications are the Consultant’s responsibility.

SUPPLIES, UTILITIES, AND EQUIPMENT
The City will provide debris disposal bins at the Bear Hollow Pump Station at 10842 N. Mather Blvd in Rancho Cordova and will pay for other disposal fees (e.g. landfill fees) for trash and debris removed from the City’s pump station facilities. The City will pay service fees for utilities including water, electricity, mobile broadband data, and other necessary services required to ensure proper operation and performance of the City’s six (6) pump stations.

The Consultant shall furnish all other tools, equipment, and labor needed to provide a high level of workmanship, to ensure continuous and safe operation, and complete work in accordance with these specifications.

REGULATIONS AND CONDUCT OF WORK
The Consultant shall plan and conduct the work to comply with local, State, and Federal government agencies’ applicable rules, regulations, codes, and ordinances to adequately safeguard persons and property from injury. The Consultant shall direct the performance of the work in compliance with reasonable safety regulations and work practices, and with applicable federal, state, and local laws, rules and regulations including but not limited to “Occupational Safety and Health Standards” promulgated by the U.S. Secretary of Labor, and Safety Orders of the California Division of Industrial Safety.

PERSONNEL
All work shall be performed by qualified and trained personnel. Experience must include use of typical tools and operation of commonly used equipment. All workers shall be neat and orderly in appearance.

Identification
Consultant’s employees shall be required to wear a clean uniform bearing the Consultant’s name.

Employees who normally and regularly come into direct contact with the public shall bear some means of individual identification, such as a name tag or identification card.

Licenses
Consultant and staff who are supplying services under this agreement shall at all times possess and carry a valid driver’s license issued by the State of California and have all applicable certifications and licenses.

ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

Professional Services for Stormwater Pump Station Operations and Maintenance Page 36 of 42 Request for Proposals, 2022 City of Rancho Cordova

CONDUCT
Consultant’s employees, officers and representatives shall not identify themselves as being employees of the City of Rancho Cordova. Employees shall conduct themselves in such a manner that reflects positively on the City. Drivers shall be courteous and conscientious when driving to, at and from pump station sites.

The City retains the right to require a particular operator be removed from working on this contract.

Safety Standards and Accident Prevention
The Consultant shall be solely responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the work. The Consultant shall comply with all applicable Laws and Regulations relating to the safety and protection of persons and property.

DISMISSAL OF UNSATISFACTORY EMPLOYEES
Attention is directed to Section 7 of the Construction Specifications and these Special Provisions.

The Consultant shall only furnish workers who are competent and skilled for work under this contract. If, in the opinion of the Public Works Director, an employee of the Consultant is disorderly, refuses to perform in accordance with the contract specifications, threatens or uses abusive language while on City property, does not meet safety requirements or is otherwise unsatisfactory, that employee shall be removed from all work under this contract. Consultant shall remove an unsatisfactory employee from contract sites immediately following notification.

All personnel employed by the Consultantshall comply with the City’s Harassment policy. Non-compliance with this policy shall be grounds for dismissal under the provisions of this Section. A copy of this policy will be provided to the Consultant prior to commencing work.

Failure by the Consultant to remove an unsatisfactory employee from contract sites will result in withholding of payment. Failure by the Consultant to permanently replace an unsatisfactory employee will result in formal written warning (30-day notice) to the Consultant specifying that the employee must be replaced. Failure by the Consultant to replace an unsatisfactory employee within the 30-day time period will result in termination of this contract.

In the event of termination, the City shall be liable only for payment of those services performed and accepted by the City prior to the date of termination; and the Consultant and his surety shall be liable and assessed for any and all costs for the re-procurement of the contract services.

PAYMENT
Attention is directed to Section 8 of the Construction Specifications. The following shall be substituted with regard to invoicing procedure.

At the end of each month, the Consultant shall submit invoice(s) to the City for regular monthly maintenance work, and unscheduled emergency maintenance work requested and approved by the City.

The City will pay the Consultant within thirty (30) calendar days of receipt of correct invoice. A monthly report summarizing the inspections and activities completed at each pump station within the month shall be submitted with the monthly invoice. There will be no retention from the payments for normal maintenance work. A five (5) percent retention will be made on replacement construction of pipe, catch basins, and other appurtenances. There will be no retention from payments for emergency work.

ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

Professional Services for Stormwater Pump Station Operations and Maintenance Page 37 of 42 Request for Proposals, 2022 City of Rancho Cordova
The Consultant’s routine maintenance invoice shall include; Invoice Number
Invoice Date
City’s Contract Number
Period Service Provided (Date from – Date to)
A breakdown of each work order completed with a description of the work performed, quantity of the work performed, unit cost, and total cost for the work performed.

The Consultant’s emergency invoice shall include;
Invoice Number
Invoice Date
City’s Contract Number
Period Service Provided (Date from – Date to)
A breakdown of each work order completed with a description of the work performed, job itemization giving employee(s)’ actual hours worked, equipment and material costs, and total cost for the work performed.

Billing shall be submitted to the following address:

City of Rancho Cordova
Public Works Department
2729 Prospect Park Drive
Rancho Cordova, CA 95670
ATTN: Dalia Fadl

WITHHOLDING OF PAYMENT
For work deemed by the Contract Manager as not meeting the requirements of the specifications, the City shall withhold monthly payments or percentages thereof for work not completed, or until work is completed as per contract specifications. The City shall withhold monthly payments or percentages thereof for work that is not completed on schedule.

To provide funds to cover the cost of any City of Rancho Cordova facilities or plant materials damaged by the Consultant, the City shall withhold monthly payments until the damages are repaired. In the event repairs are not made, the City shall withhold monthly maintenance payments to fund the necessary repairs. The Consultant shall be responsible for damages to the City of Rancho Cordova facilities or plant materials due to the Consultant’s failure to perform the services in accordance with these specifications.

Expenses to cover damages shall be solely the Consultant’s, and repairs shall meet approval of the Contract Manager.

FAILURE TO PERFORM
If the Consultant, or his representative, fails to perform in accordance with the terms and conditions of this contract, the Contract Manager will specify the reasons and locations as applicable by written correspondence. Failure by the Consultant to correct any deficiencies within one (1) calendar week of notification by the contract manager may result in withholding of payment. Failure by the Consultant to correct any deficiencies within two (2) calendar weeks or more may result in formal written warning (30- day notice) to the Consultant specifying that such deficiencies must be corrected. Failure by the Consultant to correct such deficiencies within the 30-day specified time period may result in termination of this contract.

ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

Professional Services for Stormwater Pump Station Operations and Maintenance Page 38 of 42 Request for Proposals, 2022 City of Rancho Cordova
In the event of termination, the City shall be liable only for payment of those services performed and accepted by the City prior to the date of termination. Any damages to property caused by the Consultant’s inability to meet specifications shall be recovered by withholding payments. The Consultant and his surety shall be liable and assessed for any and all costs for the re-procurement of the contract services and damages to City facilities or plant materials.

INSPECTION
The Consultant may receive an inspection report from the Contract Manager. This report/written documentation will indicate any deficiencies in the work performance of the Consultant. The Contract Manager will inform the Consultant of urgent deficiencies for immediate attention or repairs. Inspection by City staff will occur the following day the Consultant has serviced the areas.

Lack of inspections by City staff does not relieve the Consultant of their obligations to provide services as required by these specifications. Lack of receipt of inspection reports does not relieve the Consultant of his obligations to provide services as required by these specifications. Schedules as required by these specifications shall be submitted and used as a guide for City Staff Inspection schedules. Inspections will be scheduled to occur the following day the Consultant has serviced a specific area(s), or as agreed to between City Staff and the Consultant.

TERMINATION
Any contract resulting from this RFP may be canceled by the City upon thirty (30) calendar days advance notice in writing at City’s sole discretion. Consultant may cancel this agreement upon ninety (90) calendar days advance notice in writing to the City.

INSURANCE
The Consultant, upon being notified of being awarded the contract, shall have their Certificate of Insurance delivered to City of Rancho Cordova Public Works Department, 2729 Prospect Park Drive, Rancho Cordova, CA 95670, Attn: Dalia Fadl. Consultant’s insurance shall comply with all insurance requirements as shown in Appendix B. No goods or services shall be rendered by the Consultant until a valid Certificate of Insurance is on file with The City of Rancho Cordova.

INDEMNITY
The Consultant indemnifies the City as stated in Section 6-2 of the Construction Specifications.

GUARANTEE
Excepting only items of routine maintenance, ordinary wear and unusual abuse or neglect, Consultant shall guarantee all work executed by Consultant and Subconsultants, and all supplies, materials and devices of whatsoever nature incorporated in, or attached to the work, or otherwise delivered to City as a part of the work pursuant to the Contract, to be free of all defects of workmanship and materials for a period of one year after acceptance of work under each Work Order issued as a part of the Contract by the City. Consultant shall repair or replace any or all such work or material, together with all or any other work or material which may be displaced or damaged in so doing, that may prove defective in workmanship or material within said one (1) year guarantee period without expense or charge of any nature whatsoever to the City.

In the event that the Consultant shall fail to comply with the conditions of the foregoing guarantee within ten (10) working days after being notified of the defect in writing, City shall have the right, but ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

Professional Services for Stormwater Pump Station Operations and Maintenance Page 39 of 42 Request for Proposals, 2022 City of Rancho Cordova
shall not be obligated to repair, or obtain the repair of, the defect and Consultant shall pay to City on demand all costs and expense of such repair.

Notwithstanding anything herein to the contrary, in the event that any defect in workmanship or material covered by the foregoing guarantee results in a condition which constitutes an immediate hazard to the health or safety, or any property interest, or any person, City shall have the right to immediately repair, or cause to be repaired, such defect, and Consultant shall pay to City on demand all costs and expense of such repair. The foregoing statement relating to hazards to health, safety or property shall be deemed to include either temporary or permanent repairs, which may be required as determined in the sole discretion and judgment of City.

Before beginning work, the Consultant shall file one bond with the City, made payable to the City. The bond shall be issued by a surety company authorized to do business in the State of California, and shall be maintained during the entire life of the Agreement at the expense of the Consultant. The bond shall be for the full contract amount and shall guarantee the faithful performance of the Agreement.

ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

Professional Services for Stormwater Pump Station Operations and Maintenance Page 40 of 42 Request for Proposals, 2022 City of Rancho Cordova

APPENDIX D

TECHNICAL PROVISIONS
In performing the requested Stormwater Pump Station Operations and Maintenance services, tasks performed by the Consultant shall include, but are not limited to, the following:

A. Routine Inspections and Operations & Maintenance
a. Perform routine inspections, operations, maintenance, and record keeping in accordance with the City’s Station Operation Manuals (Appendix E) to ensure proper operation and performance of the City’s six (6) pump stations. b. Maintain a log of parts, components, and repairs as necessary for the proper operation of the pump stations.
c. Order and store all materials, both durable and consumable, and supplies necessary to operate, maintain and repair the pump stations on the City’s behalf. All spare parts, materials and supplies shall be stored in an orderly manner d. Operate the SCADA system and maximize facility operation efficiency and optimization. e. Understand the hydraulics associated with each pump station facility to determine appropriate actions during normal or emergency operating conditions. f. Understand the scheduled or unscheduled river flow releases along the American River to determine appropriate actions during normal or emergency operating conditions for those pumping facilities affected by such flows.
g. Report to City staff on facility operations, status, repairs, costs, budget on a monthly basis. The Consultant shall submit to the City a routine inspection report, in a format approved by the City, outlining any areas that should be addressed and provide recommendations for any repair or maintenance work needed. h. Review, maintain and update the City’s Station Operation Manuals as necessary to reflect any changes in routine operations or procedures, such as new processes or equipment, necessary to ensure proper operation and performance of the pump stations.
i. Coordinate with the City’s Information Technology Division to ensure proper functionality of pump station software and mobile broadband data communication. j. Perform inspection and manage the proper operation and performance of the auto dialer alarm system.
k. Assist the City with regulatory compliance requirements for routine pump station operations including data collection, reporting, permitting, and coordinating inspections by regulatory agencies
l. Serve as the City’s liaison and representative in matters related to the operation of facilities and systems including meetings with regulatory agencies and other consultants working with the City
B. Repair and Upgrade Coordination
a. Manage corrective, preventive, and predictive maintenance of all pump station assets, including repairs, upgrades, and replacements. The Consultant shall perform or manage all of the preventive maintenance of the equipment as recommended by and at the frequency recommended by the manufacturer or to the standard deemed acceptable by the City.
b. Identify and expeditiously communicate to the City’s Contract Manager any necessary corrective maintenance and repair work that must be performed immediately.

ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

Professional Services for Stormwater Pump Station Operations and Maintenance Page 41 of 42 Request for Proposals, 2022 City of Rancho Cordova
c. Coordinate and manage corrective maintenance, repairs, upgrades, replacements with the City and vendors and contractors approved by the City to provide services, materials, and equipment.
d. Coordinate software and communication equipment upgrades with the City and vendors and contractors approved by the City to provide services, materials, and equipment e. Track equipment repair history and costs
f. At a frequency determined by the City, conduct condition assessments of the pump stations and produce technical memorandums that include recommended maintenance or capital improvement projects to ensure the proper functionality of the City’s six (6) pump stations.
g. Provide engineering design services, technical consulting, construction management, and general construction support services for pump station improvement projects.

Services requested by the City may include development of improvement plans, project cost estimates, request for proposals.

C. On-call Emergency Response
a. Assess alarms and respond to the facility within 60 minutes when required. Consultant shall ensure the personnel responding to an alarm at the facility meets the requirements of the Facility Operator or Operations Supervisor to assess the alarm and begin troubleshooting and resolving the problem. Consultant shall coordinate with City staff to manage any repairs or maintenance that may be required resulting from an alarm.
b. Provide 24-hour per day on-call availability, 365-days per year for operations and responding to alarms and emergencies as part of an emergency action plan. c. Provide and update emergency and on-call operations personnel list with phone numbers that the City can use to contact Consultant in the event of an emergency d. Coordinate and facilitate back up power at necessary facilities during power outages with City’s designated contractor.
e. Ahead of a large storm event, inspect all six pump stations to assess their condition and ensure there are no issues or service disruptions.

ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

Professional Services for Stormwater Pump Station Operations and Maintenance Page 42 of 42 Request for Proposals, 2022 City of Rancho Cordova

APPENDIX E

OVERVIEW MAP OF CITY OF RANCHO CORDOVA PUMP STATIONS AND

REFERENCE GUIDES
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

Am e ri c an
Ri v e r
Folsom South
Canal

FOLSOM BLVD

DOUGLAS RD

K ILGORE
RD

ROUTIER RD

RANCHO CORDOVA PKWY

BRADSHAW RD

COLOMA RD

WHITE ROCK RD

KIEFER BLVD

OLD PLACERVILLE RD

INTE R N ATIONAL DR

ZINFANDEL DR

ZINFANDEL DR

SUNRISE BLVD

SUNRISE BLVD

MATHER FIELD RD

JACKSON HWY

GRANT LINE ROAD

HAZEL AVE
M a t h e r M a t h e r
A i r p o r t A i r p o r t
16 50
ANCIL

HOFFMAN
PARK
FOLSOM

LAKE STATE

RECREATION AREA
RIVER
BEND
PARK
MATHER
GOLF
COURSE
MATHER

REGIONAL
PARK

AMERICAN
RIVER

PARKWAY
D-46
Mather
Industrial
D-13 Mills
Tower
D-08
Citrus
Road
D-07
Sunriver
D-11 West Coloma
D-44 Bear
Hollow
Pump Station Location Pump Station Location
Other Features
Creeks
Waterbodies Waterbodies
Parks and Rec. Areas Parks and Rec. Areas
City Boundary City Boundary
Path: X:\GIS_Staff\PROJECTS\PUBLIC_WORKS\WATER_RESOURCES\DRAINAGE\RC_Pump_Stations.mxd | Date: 8/3/2015 Pump Stations Pump Stations
City of Rancho Cordova
0 0.5 1 Mile
Pump Station Name Location
D07 Sunriver 10020 Yukon River Way
D08 Citrus Road Citrus Road & Point East Dr
D11 West Coloma Rod Beaudry Drive, just south of the River Bend Park entrance booth D13 Mills Tower 10419 Mills Tower Dr
D44 Bear Hollow 10842 N Mather Blvd
D46 Mather Industrial Routier Rd. & Old Placerville Rd
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

CITY OF RANCHO CORDOVA
Quick Reference Guide

STATION OPERATION
D-07
Sunriver
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

1 | P a g e S u n r i v e r Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 1 6 Table of Contents
List of Appendices ............................................................................................................................... 1 Section 1 – Purpose of Guide ............................................................................................................. 2 Section 2 – Purpose of the D-07 Pump Station ................................................................................. 2 Section 3 - Background ...................................................................................................................... 2 History:................................................................................................................................................ 2 Design Summary:.............................................................................................................................. 2 Section 4 – Station Operational Parameters .................................................................................... 2 Diesel Engine and Generator: ........................................................................................................ 2 Slide Gates: ....................................................................................................................................... 2 Pumps: ............................................................................................................................................... 3 Trash Rack ......................................................................................................................................... 3 Pump Discharge Flap Gates (2 located in discharge vault): .................................................... 4 Gravity Bypass Flap Gate (1 located in discharge vault): ......................................................... 4 Access Control Rack (at American River): ................................................................................... 4 Basin Cleaning and Maintenance: ............................................................................................... 4 Bubblers: ............................................................................................................................................ 4 Pump & Impeller Inspection: .......................................................................................................... 4 Lubrication: ....................................................................................................................................... 4 Motors: ............................................................................................................................................... 4 Wetwell Cleaning: ............................................................................................................................ 5 General Cleaning: ........................................................................................................................... 5 Alarm: ................................................................................................................................................ 5 List of Appendices
Appendix A Vicinity Map
Appendix B Watershed Map
Appendix C Sensor Location Map
Appendix D Alarm List
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

2 | P a g e S u n r i v e r Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 1 6 Section 1 – Purpose of Guide
This guide is a summary of operations and maintenance procedures for the D-07 Sunriver Drainage Pump Station, which can be identified in Appendix A “Vicinity Map”.

Section 2 – Purpose of the D-07 Pump Station
The purpose of the D-07 Sunriver pump station is to pump storm water from drainage Shed 12 into the American River. During heavy storm events, drainage water will flow into the pump station inlet basin and wet well from the surrounding area drainage systems. Storm water entering D-07 Sunriver is then pumped directly into the American River. In Appendix B “WaterShed Map” is a map that shows the watershed that contributes runoff to this facility. The watershed is 175 acres, or 0.27 square miles.

Section 3 - Background
History:

The D-07 Sunriver pump station is located at the west end of Yukon River Way. It was originally constructed in 1979, and consists of 2 electric powered pumps, 1 inlet basin, 1 wet well, 1 discharge vault, a 66” gravity bypass conduit, and 1 outfall structure.

Design Summary:

The D-07 Sunriver pump station was designed to handle a 100-year storm event, and will pump storm water as needed.

Section 4 – Station Operational Parameters
Diesel Engine and Generator:

There is no back-up generator located at the D-07 Sunriver pump station.

In the event of a power failure, a temporary portable generator sized at 200 kW would be sufficient to operate one 100 H.P. pump, or 400 kW to operate both pumps. Currently there is a portable generator, which is located at the D-13 Mills Tower Pump Station that will operate the D-07 Sunriver Pump Station. However, electrical connections are currently not available at the D-07 Sunriver Pump Station. It is anticipated the City will modify the D-07 Pump Station to connect a portable generator in the near future.

Slide Gates:

Two manual slide gates located in the inlet basin are used to isolate the pump station and gravity bypass conduit from the upstream drainage facilities during the sump annuals, or in case emergency access to the wet well is needed.

ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

3 | P a g e S u n r i v e r Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 1 6 The gravity bypass slide gate is typically left in the open position to allow drainage water to flow directly into the discharge vault and into the American River, which minimizes pump usage. The gravity bypass slide gate should be closed when the flow rate on the American River reaches Stage 3 (releases of 50,000 CFS or higher from Nimbus Dam).

Inspect annually to ensure that the slide gates are able to open and close completely, and they should be checked by fully opening and closing the gates. Leave gates in open position after inspection.

Pumps:

There are two pumps installed at the pump station. The pumps each have 100 H.P. electric motors, and the capacity of each pump is 16,158 GPM / 36 CFS. The total pumping capacity of the station is 32,316 GPM / 72 CFS.

The two electric pumps are automatically set to alternately run as the lead (first) and lag 1 (second) pumps to equalize their operating hours. The pumps are programmed to turn on and off at the following water elevations (provided by the bubbler gage) in the basin:

Pump On Off
Lead 16.9 6.5
Lag 1 17.0 8.7
Trash Rack:

The D-07 Sunriver pump station is protected against debris by a set of double vertical trash racks.

The trash racks are located in the inlet basin to screen debris from storm water entering the station via the underground drainage pipe system. The trash racks are located under grated metal covers.

The trash racks are aligned vertically, and an electric overhead chain hoist is utilized to lift the trash racks out of the inlet basin whenever cleaning is required. A metal shelf attached to the bottom of each trash rack retains the debris that has been caught as the trash racks are lifted out of the inlet basin. One trash rack always remains in place during trash rack cleaning operations to assure that no debris is allowed to enter the wet well.

A high water level alarm at the trash rack inlet basin will warn if the trash racks are getting plugged up with debris and require cleaning. The trash racks should be inspected during wet weather to assure that they remain clear of debris.

Frequent inspection during wet weather, and remove trash and debris as needed.

ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

4 | P a g e S u n r i v e r Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 1 6 Pump Discharge Flap Gates (2 located in discharge vault):

Inspect monthly and after each major storm to confirm that the flap gates are free swinging, and are not jammed open with debris.

Gravity Bypass Flap Gate (1 located in discharge vault):

Inspect monthly and after each major storm to confirm that the flap gate is free swinging, and is not jammed open with debris.

Access Control Rack (at American River):

Inspect frequently during wet weather, and remove trash and debris as needed.

Bubblers:

One bubbler tube is located on the west wall of the wet well, and pump operation is controlled by readings from this bubbler, which can be located in Appendix C “Sensor Location Map”.

The possibility of debris clogging the bubblers is remote. The bubblers should have air blowing through the tubes at all times to ensure that they are kept free from debris. The bubbler system should be tested and cleaned every six months to ensure that the system is operating correctly and remains free of debris.

An alarm for high water level is located in the inlet basin, adjacent to the slide gate at the entrance to the wet well. The alarm should be tested and cleaned every six months to ensure that the system is operating correctly and remains free of debris.

Pump & Impeller Inspection:

Impellers should be inspected annually, before the rainy season, to verify that they are in proper working condition. Pump casings should be tapped with a ball peen hammer at numerous locations and all rusted areas, to assure the casing is still in good repair.

Lubrication:

There are several types of lubrication used at the pump station. Before lubricating any piece of equipment, verify that what is being used is compatible with manufacturer’s recommendations.

Motors:

Each day the motors should be checked for excessive vibration and heat if the motors are currently running. If motors are not running during daily inspections, each motor should be
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

5 | P a g e S u n r i v e r Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 1 6 manually ran on a weekly basis to complete inspection. Oil levels should be checked on a daily basis.

Wetwell Cleaning:

The wet well should be inspected and cleaned annually.

General Cleaning:

A general inspection of the grounds should be conducted each day an operator is on site.

Trash and debris shall be picked up and disposed, and weed control shall be maintained.

Alarm:

The facility has in place an auto dialer system that will notify Operators via telephone if the facility should encounter an alarm event. Appendix D “Alarm List” makes reference of the type of alarm, the priority, and if the alarm will “call out” to the Operator.

ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

6 | P a g e S u n r i v e r Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 1 6 Appendix A
Vicinity Map
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

YUKON RIVER WAY
City of Rancho Cordova
Department of Public Works
Drainage Operations & Maintenance
D-07 Sunriver Drainage Pump Station
Vicinity Map
D-07

AMBASSADOR DR YUKON RIVER WAY KLAMATH RIVER DR

OAK TOWN WAY
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

8 | P a g e S u n r i v e r Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 1 6 Appendix B
Watershed Map
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

D-07 SUNRIVER DRAINAGE SHED AREA: 175.3 AC 0,ð PUMP LOCATION N Flow AREAS OF CONCERN ITEM 9.9.

ATTACHMENT 2
Contract No. 2022-245

10 | P a g e S u n r i v e r Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 1 6 Appendix C
Sensor Location Map
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

YUKON RIVER WAY
OUTLET
ALARM
TRASH
RACK
INLET

GRAVITY BYPASS CONDUIT
SMUD
ELECT.

BUBBLER

PUMPS YUKON RIVER WAY
D-07 SUNRIVER - SENSOR LOCATION MAP
City of Rancho Cordova
Department of Public Works
Drainage Operations & Maintenance

AVAILABLE PARKING
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

12 | P a g e S u n r i v e r Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 1 6 Appendix D
Alarm List
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

13 | P a g e S u n r i v e r Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 1 6 Alarm List
Description Priority Call
Out
Station Power Failure Critical Yes
Control Power Failure Critical Yes
Phase Voltage Failure Critical Yes
Battery Low Low No
Bubbler Pressure Low Medium Yes
Intrusion Critical Yes
Wetwell Level “Out-of-Range” (Level Invalid) Medium Yes Wetwell Level – High (Physical) Critical Yes
Wetwell Level – High (Logical) Critical Yes
Pump No. 1 Not Ready Alarm Critical Yes
Pump No. 1 Fail-to-Start Critical Yes
Pump No. 2 Not Ready Alarm Critical Yes
Pump No. 2 Fail-to-Start Critical Yes
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

CITY OF RANCHO CORDOVA
Quick Reference Guide

STATION OPERATION
D-08
Citrus
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

1 | P a g e C i t r u s Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 1 6 Table of Contents
List of Appendices ............................................................................................................................... 1 Section 1 – Purpose of Guide ............................................................................................................. 2 Section 2 – Purpose of the D-08 Pump Station ................................................................................ 2 Section 3 - Background ...................................................................................................................... 2 History: ............................................................................................................................................... 2 Design Summary: ............................................................................................................................. 2 Section 4 – Station Operational Parameters .................................................................................... 2 Generator: ........................................................................................................................................ 2 Slide Gates: ....................................................................................................................................... 3 Pump Discharge Flap Gates (3 located in discharge vault): .................................................... 3 Pumps: ............................................................................................................................................... 3 Trash Rack: ........................................................................................................................................ 3 Bubblers: ............................................................................................................................................ 4 Pump & Impeller Inspection: .......................................................................................................... 4 Lubrication: ....................................................................................................................................... 4 Motors: ............................................................................................................................................... 4 Wetwell Cleaning: ........................................................................................................................... 4 General Cleaning: ........................................................................................................................... 5 Alarm: ................................................................................................................................................ 5 List of Appendices
Appendix A Vicinity Map
Appendix B Watershed Map
Appendix C Sensor Location Map
Appendix D Alarm List
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

2 | P a g e C i t r u s Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 1 6 Section 1 – Purpose of Guide
This guide is a summary of operations and maintenance procedures for the D-08 Citrus Road Pump Station, which can be identified in Appendix A “Vicinity Map”.

Section 2 – Purpose of the D-08 Pump Station
The purpose of the D-08 Citrus Road pump station is to pump storm water from drainage Shed 49 into West Branch Buffalo Creek. During heavy storm events, drainage water will flow into the pump station inlet vault and wet wells from the surrounding area drainage systems. Storm water entering D-08 Citrus Road is then pumped directly into a 78” pipe which crosses underneath State Highway 50 and then discharges into West Branch Buffalo Creek. In Appendix B “WaterShed Map” is a map that shows the watershed that contributes runoff to this facility. The watershed is 34 acres, or 0.053 square miles.

Section 3 - Background
History:

The D-08 Citrus Road pump station is located at the north end of Citrus Road. It was originally constructed in 1983, and consists of 3 electric powered pumps, 1 inlet vault, 2 wet wells, and 1 discharge vault.

Design Summary:

The D-08 Citrus Road pump station was designed to handle a 100-year storm event, and will pump storm water as needed.

In 1997, the original 5 H.P. and 10 H.P. electric motors were replaced with new 10 H.P. and 20 H.P. electric motors.

Section 4 – Station Operational Parameters
Generator:

There is no back-up generator located at the D08 Citrus Road pump station.

In the event of a power failure, a temporary portable generator sized 20 kW would be sufficient to operate a single 10 H.P. pump, 40kW to operate one of the 20 H.P. pumps, or 100 kW to operate all three pumps. Currently there is a portable generator, which is located at the D-13 Mills Tower Pump Station that will operate the D-08 Citrus Road Pump ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

3 | P a g e D-08 C i t r u s Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 1 6 However, electrical connections are currently not available at the D-08 Citrus Road Pump Station. It is anticipated the City will modify the D-08 Citrus Road Pump Station to connect a portable generator in the near future.

Slide Gates:

One manual slide gate is located in the inlet vault, and it is used to isolate the pump station from the upstream drainage facilities during the sump annuals, or in case emergency access to the inlet vault, wet wells, or discharge vault is needed.

Inspect annually to ensure that the slide gate is able to open and close completely, and it should be checked by fully opening and closing the gate. Leave gate in open position after inspection.

Pump Discharge Flap Gates (3 located in discharge vault):

Inspect monthly and after each major storm to confirm that the flap gates are free swinging, and are not jammed open with debris.

Pumps:

There are three pumps installed at the pump station. Pump 1 has a 10 H.P. electric motor, and the capacity of the pump is 1,571 GPM / 3.5 CFS. Pump 2 and Pump 3 each have 20 H.P. electric motors, and the capacity of each pump is 3,142 GPM/ 7 CFS. The total pumping capacity of the station is 7,855 GPM / 17.5 CFS The three electric pumps are automatically set to alternately run as the lead (first), lag (second), and lag 2 (third) pumps to equalize their operating hours. The pumps are programmed to run on and off at the following water elevations (based on the bubbler gage) in the wet well:

Pump On Off
Lead 8.5 6.5
Lag 1 9.3 7.0
Lag 2 10.0 7.5
Trash Rack:

The D-08 Citrus Road pump station is protected against debris by a single vertical trash rack.

The trash rack is located in the inlet vault to screen debris from storm water entering the station via the underground drainage pipe system. The trash rack is located under grated metal covers.

ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

4 | P a g e C i t r u s Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 1 6 The trash rack is aligned vertically, and an overhead chain hoist is utilized to lift the trash racks out of the inlet basin whenever cleaning is required. A metal shelf attached to the bottom of the trash rack retains the debris that has been caught as the trash rack is lifted out of the inlet basin.

There is no high water level alarm at the trash rack inlet vault to warn if the trash rack is getting plugged up with debris. The trash rack should be inspected during wet weather to assure that it remains clear of debris.

Bubblers:

One bubbler tube is located on the west side of the west wet well, and pump operations are controlled by readings from this bubbler, which can be located in Appendix C “Sensor Location Map”.

The possibility of debris clogging the bubblers is remote. The bubblers should have air blowing through the tubes at all times to ensure that they are kept free from debris. The bubbler system should be tested and cleaned every every six months to ensure that the system is operating correctly and remains free of debris.

An alarm for high water level is located adjacent to the bubbler in the west wet well. The alarm should be tested and cleaned every six months to ensure that the system is operating correctly and remains free of debris.

Pump & Impeller Inspection:

Impellers should be inspected annually, before the rainy season, to verify that they are in proper working condition. Pump casings should be tapped with a ball peen hammer at numerous locations and all rusted areas, to assure the casing is still in good repair.

Lubrication:

There are several types of lubrication used at the pump station. Before lubricating any piece of equipment, verify that what is being used is compatible with manufacturer’s recommendations.

Motors:

The motors should be checked each day for excessive vibration and heat when running. If motors are not running during daily inspections, each motor should be manually ran on a weekly basis to complete inspection. Oil levels should be checked on a daily basis.

Wet well Cleaning:

Inspection of the Wet well should be conducted each day and cleaned as required. A thorough cleaning shall be conducted on an annual basis.

ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

5 | P a g e C i t r u s Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 1 6 General Cleaning:

Each day an Operator is on site a general inspection of the grounds should be conducted.

Trash and debris shall be picked up and disposed, weed control measures maintained.

Alarm:

The facility has in place an auto dialer system that will notify Operators via telephone if the facility should encounter an alarm event. Appendix D “Alarm List” makes reference of the type of alarm, the priority, and if the alarm will “call out” to the Operator.

ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

6 | P a g e C i t r u s Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 1 6 Appendix A
Vicinity Map
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

City of Rancho Cordova
Department of Public Works
Drainage Operations & Maintenance
D-08 Citrus Road Drainage Pump Station
Vicinity Map
D-08

POINT E DR CITRUS ROAD

FOLSOM BLVD

LINCOLN HIGHWAY
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

8 | P a g e C i t r u s Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 1 6 Appendix B
Watershed Map
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

D-08 CITRUS ROAD DRAINAGE SHED AREA: 34.8 AC 0,ð PUMP LOCATION N Flow AREAS OF CONCERN
ITEM 9.9.

ATTACHMENT 2
Contract No. 2022-245

10 | P a g e C i t r u s Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 1 6 Appendix C
Sensor Location Map
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

TRASH
RACK
DISCH.

VAULT
ELECT.

PUMPS
ALARM

BUBBLER
D-08 CITRUS ROAD - SENSOR LOCATION MAP
City of Rancho Cordova
Department of Public Works
Drainage Operations & Maintenance

AVAILABLE

PARKING
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

12 | P a g e C i t r u s Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 1 6 Appendix D
Alarm List
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

13 | P a g e C i t r u s Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 1 6 Alarm List
Description Priority Call
Out
Station Power Failure Alarm Critical Yes
Control Power Failure Alarm Critical Yes
Phase Voltage Failure Alarm Critical Yes
Battery Low Alarm Low No
Bubbler Pressure Low Alarm Medium Yes
Intrusion Alarm High Yes
Wetwell level Out of Range Alarm Medium Yes
Wetwell Level High Alarm (Physical) Medium Yes
Wetwell Level High Alarm (Logical) Critical Yes
Wetwell Level Low Alarm (Logical) Medium Yes
Pump No. 1 Not Ready Alarm Critical Yes
Pump No. 1 Fail To Start Alarm Critical Yes
Pump No. 2 Not Ready Alarm Critical Yes
Pump No. 2 Fail To Start Alarm Critical Yes
Pump No. 3 Not Ready Alarm Critical Yes
Pump No. 3 Fail To Start Alarm Critical Yes

ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

CITY OF RANCHO CORDOVA
Quick Reference Guide

STATION OPERATION
D-11
West Coloma
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

1 | P a g e W e s t C o l o m a Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 16 Table of Contents
List of Appendices ............................................................................................................................... 1 Section 1 – Purpose of Guide ............................................................................................................. 2 Section 2 – Purpose of the D-11 Pump Station ................................................................................. 2 Section 3 - Background ...................................................................................................................... 2 History:................................................................................................................................................ 2 Design Summary:.............................................................................................................................. 2 Section 4 – Station Operational Parameters .................................................................................... 2 Generator: ........................................................................................................................................ 2 Slide Gates: ....................................................................................................................................... 3 Pumps: ............................................................................................................................................... 3 Trash Rack ......................................................................................................................................... 3 Bubblers: ............................................................................................................................................ 4 Pump & Impeller Inspection: .......................................................................................................... 4 Pump Discharge Flap Gates:.......................................................................................................... 4 Gravity Bypass Flap Gate:............................................................................................................... 4 Outfall Flap Gate: ............................................................................................................................ 4 Discharge Vault: ............................................................................................................................... 4 Lubrication: ....................................................................................................................................... 4 Motors: ............................................................................................................................................... 5 Wet Well Cleaning: .......................................................................................................................... 5 General Cleaning: ........................................................................................................................... 5 Alarm: ................................................................................................................................................ 5 List of Appendices
Appendix A Vicinity Map
Appendix B Watershed Map
Appendix C Sensor Location Map
Appendix D Alarm List
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

2 | P a g e W e s t C o l o m a Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 16 Section 1 – Purpose of Guide
This guide is a summary of operations and maintenance procedures for the D-11 West Coloma Pump Station, which can be identified in Appendix A “Vicinity Map”.

Section 2 – Purpose of the D-11 Pump Station
The purpose of the D-11 West Coloma Pump Station is to pump storm water from drainage Shed 17 into the American River. During heavy storm events, drainage water will flow into the pump station wet well from the surrounding area drainage systems. Storm water entering D-11 West Coloma is then pumped directly into the American River. In Appendix B “Water Shed Map”, is a map that shows the water shed that contributes runoff to this facility. The water shed is 221 acres, or 0.35 square miles.

Section 3 - Background
History:

The D-11 West Coloma Pump Station is located in the City of Rancho Cordova, and is operated and maintained by The City of Rancho Cordova. The D-11 West Coloma Pump Station is located on the east side of Rod Beaudry Drive, just south of the River Bend Park entrance booth. It was originally constructed in 1960, and consists of 2 electric powered pumps, 1 inlet basin, 1 trash rack, 1 wet well, 1 discharge vault, and a single 48” gravity bypass conduit.

Design Summary:

The D-11 West Coloma Pump Station was designed to handle a 100-year storm event, and will pump storm water as needed.

When the D-11 West Coloma Pump Station was originally constructed, a single electric powered pump was installed, and in 1964 a second electric pump was installed.

Section 4 – Station Operational Parameters
Generator:

There is no back-up generator located at the D-11 West Coloma Pump Station.

In the event of a power failure, a temporary portable generator sized 100 kW would be sufficient to operate a single 50 H.P. pump, or 200 kW generator to operate both pumps.

Currently there is a portable generator, which is located at the D-13 Mills Tower Pump Station that will operate the D-11 West Coloma Pump Station. However, electrical connections are currently not available at the D-11 West Coloma Pump Station. It is anticipated the City will modify the D-11 West Coloma Pump Station to connect a portable generator in the near future.

ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

3 | P a g e W e s t C o l o m a Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 16 Slide Gates:

A slide gate for the gravity bypass conduit is located on the levee on the west side of Rod Beaudry Drive. The gravity bypass slide gate is typically left in the open position to allow drainage water to flow directly into the American River, which minimizes pumps usage. The gravity bypass gate is closed when the flow rate on the American River reaches State 3 (releases of 50,000 CFS or higher from Nimbus Dam).

Another manual slide gate located inside the pump station fence (south of the pumps) is a drainage system to the south, where no pumping is required.

Inspect slide gate annually to ensure that the slide gate is able to open and close completely, and it should be checked by fully opening and closing the gate. Leave the gate in the open position after inspection.

Pumps:

There are two pumps installed at the D-11West Coloma Pump Station.

The pumps each have 60 H.P. electric motors, and the pumping capacity of each pump is 11,220 GPM / 25 CFS. The maximum pumping capacity of the pump station is 22,440 GPM / 50 CFS.

The D-11 West Coloma Pumps Station has a 48” gravity bypass conduit, which minimizes use of the pumps when the American River water level is low.

The two pumps are automatically set to alternately run as the first and second pumps to equalize their operating hours. The pumps are programmed to turn on and off at the following water elevations (based on the bubble gage) in the wet well:

Pump On Off
Lead 6.0 2.0
Lag 1 6.5 4.0
Trash Rack:

The D-11 West Coloma Pump Station is protected against debris by one trash rack located in the inlet basin to screen debris from storm water entering the station. The trash rack should be inspected frequently during wet weather to assure that the trash and debris are removed in a timely fashion. The trash rack must be cleaned manually using rakes.

A high water level alarm at the trash rack inlet basin will warn if the trash racks are getting plugged up with debris and require cleaning. The trash racks should be inspected during wet weather to assure that they remain clear of debris
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

4 | P a g e W e s t C o l o m a Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 16 Bubblers:

One bubbler tube is located located on the east wall of the wet well, and pump operations are controlled by readings from this bubbler, which can be located on Appendix C “Sensor Location Map”.

The possibility of debris clogging the bubblers is remote. The bubblers should have air blowing through the tubes at all times to ensure that they are kept free of debris. The bubbler system should be tested and cleaned every six months to ensure that the system is operating correctly and remains free of debris.

An alarm for high water level is located on the east wall of the inlet basin, adjacent to the trash rack. The alarm should be tested and cleaned every six months to ensure that the system is operating correctly and remains free of debris.

Pump & Impeller Inspection:

Impellers should be inspected annually, before the rainy season, to verify that they are in proper working condition. Pump casings should be tapped with a ball peen hammer at numerous locations and all rusted areas, to assure the casing is still in good repair.

Pump Discharge Flap Gates:

There are 2 pump discharge flap gates located in the discharge vault. Inspections should be completed monthly and after each major storm event to confirm that the flap gates are free swinging, and are not jammed open with debris.

Gravity Bypass Flap Gate:

The gravity bypass flap gate is located in the discharge vault. Inspections should be completed monthly and after each major storm to confirm that the flap gate is free swinging, and not jammed open with debris. The bypass outfall drains the pump station from the inlet basin. A fourth flap gate is located in the discharge vault and should also be checked (a separate drainage system that is not connected to D-11).

Outfall Flap Gate:

The outfall flap gate is located on the American River. Inspection should be completed monthly and after each major storm to confirm that the flap gate is free swinging, and not jammed open with debris.

Discharge Vault:

Inspection of the discharge vault should be inspected annually and cleaned as needed.

Lubrication:

There are several types of lubrication used at the pump station. Before lubricating any piece of equipment, verify that what is being used is compatible with manufacturer’s recommendations.

ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

5 | P a g e W e s t C o l o m a Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 16 Motors:

Each day the motors should be checked for excessive vibration and heat if the motors are currently running. If motors are not running during daily inspections, each motor should be manually ran on a weekly basis to complete inspection. Oil levels should be checked on a daily basis.

Wet Well Cleaning:

Inspection of the wet well should be conducted each day and cleaned as required. A thorough cleaning shall be conducted on an annual basis.

General Cleaning:

Each day an Operator is on site a general inspection of the grounds should be conducted.

Trash and debris shall be picked up and disposed, and weed control shall be maintained.

Alarm:

The facility has an auto dialer system in place that will notify Operators via telephone if the facility should encounter an alarm event. Appendix D “Alarm List” makes reference of the type of alarm, the priority, and if the alarm will “call out” to the Operator.

ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

6 | P a g e W e s t C o l o m a Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 16 Appendix A
Location Map
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

ROD BEAUDRY DRIVE
City of Rancho Cordova
Department of Public Works
Drainage Operations & Maintenance
D-11 West Coloma Drainage Pump Station
Vicinity Map
D-11

ROD BEAUDRY DR

E TIFFANY LN (PVT)

EL CHORLITO DR

EL CEJO CIR

RIVER MIST WAY
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

8 | P a g e W e s t C o l o m a Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 16 Appendix B
Watershed map
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

D-11 WEST COLOMA DRAINAGE SHED AREA: 221 AC 0,ð PUMP LOCATION N Flow AREAS OF CONCERN
ITEM 9.9.

ATTACHMENT 2
Contract No. 2022-245

10 | P a g e W e s t C o l o m a Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 16 Appendix C
Sensor Location Map
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

SLIDE
GATE
DO NOT CLOSE - DRAINAGE SYSTEMS IS GRAVITY AND IS NOT CONNECTED TO THIS PUMP STATION. ELECT.

TRASH
RACK
PUMPS
ALARM

BUBBLER

ROD BEAUDRY DRIVE
ELECT.

ROD BEAUDRY DRIVE
D-11 WEST COLOMA - SENSOR LOCATION MAP
City of Rancho Cordova
Department of Public Works
Drainage Operations & Maintenance

AVAILABLE PARKINGROD BEAUDRY DR
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

12 | P a g e W e s t C o l o m a Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 16 Appendix D
Alarm List
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

13 | P a g e W e s t C o l o m a Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 16 Alarm List
Description Priority Call
Out
Station Power Failure Alarm Critical Yes
Control Power Failure Alarm Critical Yes
Phase Voltage Failure Alarm Critical Yes
Battery Low Alarm Low No
Bubbler Pressure Low Alarm Medium Yes
Intrusion Alarm High Yes
Wet well level Out of Range Alarm Medium Yes
Wet well Level High Alarm (Physical) Medium Yes
Wet well Level High Alarm (Logical) Critical Yes
Wet well Level Low Alarm (Logical) Medium Yes
Pump No. 1 Not Ready Alarm Critical Yes
Pump No. 1 Fail To Start Alarm Critical Yes
Pump No. 2 Not Ready Alarm Critical Yes
Pump No. 2 Fail To Start Alarm Critical Yes
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

CITY OF RANCHO CORDOVA
Quick Reference Guide

STATION OPERATION
D-13
Mills Tower
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

1 | P a g e M i l l s T o w e r Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 1 6 Table of Contents
List of Appendices ............................................................................................................................... 1 Section 1 – Purpose of Guide ............................................................................................................. 2 Section 2 – Purpose of the D-13 Pump Station ................................................................................. 2 Section 3 - Background ...................................................................................................................... 2 History:................................................................................................................................................ 2 Design Summary:.............................................................................................................................. 2 Section 4 – Station Operational Parameters .................................................................................... 2 Generator: ........................................................................................................................................ 2 Slide Gates: ....................................................................................................................................... 3 Pump Discharge Flap Gates:.......................................................................................................... 3 Pumps: ............................................................................................................................................... 3 Trash Rack ......................................................................................................................................... 3 Bubblers: ............................................................................................................................................ 3 Pump & Impeller Inspection: .......................................................................................................... 4 Lubrication: ....................................................................................................................................... 4 Motors: ............................................................................................................................................... 4 Wetwell Cleaning: ............................................................................................................................ 4 General Cleaning: ........................................................................................................................... 4 Alarm: ................................................................................................................................................ 4 List of Appendices
Appendix A Vicinity Map
Appendix B Watershed Map
Appendix C Sensor Location Map
Appendix D Alarm List
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

2 | P a g e M i l l s T o w e r Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 1 6 Section 1 – Purpose of Guide
This guide is a summary of operations and maintenance procedures for the D-13 Mills Tower Pump Station, which can be identified in Appendix A “Vicinity Map”.

Section 2 – Purpose of the D-13 Pump Station
The purpose of the D-13 Mills Tower pump station is to pump storm water from drainage Shed 17 into the American River. During heavy storm events, drainage water will flow into the pump station wet well from the surrounding area drainage systems. Storm water entering D-13 Mills Tower is then pumped directly into a 48” pipeline that travels approximately 0.5 miles north along Coloma Road, which then discharges into the Cordova Creek leading to the American River. In Appendix B “Watershed Map” is a map that shows the watershed that contributes runoff to this facility. The watershed is 139.8 acres, or 0.22 square miles.

Section 3 - Background
History:

The D-13 Mills Tower pump station is located in the City of Rancho Cordova, between 10417 and 10421 Mills Tower Drive. It was originally constructed in 1960, and consists of 2 electric powered pumps, 1 wet well, and 1 discharge vault.

Design Summary:

The D-13 Mills Tower pump station was designed to handle a 100-year storm event, and will pump storm water as needed.

Section 4 – Station Operational Parameters
Generator:

There is a back-up generator located at the D-13 Mills Tower Pump Station.

Electrical connections are available for the D-13 Mill Tower Pumps Station. A detailed stepby-step instruction guide is located within the D-13 Mills Tower Pump Station control building to assist the operator with making the electrical connections for the D-13 Mills Tower Pump Station to operate using power generated by the generator.

ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

3 | P a g e M i l l s T o w e r Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 1 6 Slide Gates:

One manual slide gate is located in the inlet basin, and it is used to isolate the pump station from the upstream drainage facilities during the sump annuals, or in case emergency access to the inlet basin or wet well is needed.

Inspect annually to ensure that the slide gate is able to open and close completely. The slide gate should be checked by fully opening and closing the gate. Leave the gate in open position after inspection.

Pump Discharge Flap Gates:

There are 2 pump discharge flap gates, which are located in the discharge vault.

Inspection is required monthly and after a major storm to confirm that the flap gates are free swinging, and are not jammed open with debris.

Pumps:

There are two pumps installed at the D-13 Mills Tower pump station. Pumps 1 and 2 each have a 50 H.P. electric motor, and the capacity of each pump is 10,100 GPM / 22.5 CFS.

The total pumping capacity of the station is 20,200 GPM / 45.0 CFS.

The two electric pumps are automatically set to alternately run as the lead (first) and lag (second pumps to equalize their operating hours. The pumps are programmed to turn on and off at the following water elevations (based on the bubbler gate in the wet well):

Pump On Off
Lead 6.0 2.7
Lag 1 7.2 4.5
Trash Rack:

The D-13 Mills Tower pump station is protected against debris by a single inclined trash rack.

The trash rack is located in the inlet basin to screen debris from storm water entering the station via the underground drainage pipe system.

A high water level alarm at the trash rack inlet basin will warn if the trash racks are getting plugged up with debris and require cleaning. The trash racks should be inspected during wet weather to assure that they remain clear of debris.

Bubblers:

One bubbler tube is located in the northeast corner of the wet well, and pump operation is controlled by readings from this bubbler, which can be identified on Appendix C “Sensor Location Map”.

ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

4 | P a g e M i l l s T o w e r Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 1 6 The possibility of debris clogging the bubblers is remote. The bubblers should have air blowing through the tubes at all times to ensure that they are kept free of debris.

An alarm for high water level is located in the southeast corner of the inlet basin, just upstream of the trash rack. The alarm should be tested and cleaned every six months to ensure that the system is operating correctly and remains free of debris.

Pump & Impeller Inspection:

Impellers should be inspected annually, before the rainy season, to verify that they are in proper working condition. Pump casings should be tapped with a ball peen hammer at numerous locations and all rusted areas, to assure the casing is still in good repair.

Lubrication:

There are several types of lubrication used at the pump station. Before lubricating any piece of equipment, verify that what is being used is compatible with manufacturer’s recommendations.

Motors:

Each day the motors should be checked for excessive vibration and heat if the motors are currently running. If motors are not running during daily inspections, each motor should be manually ran on a weekly basis to complete inspection. Oil levels should be checked each day an operator is on site, but weekly as a minimum.

Wet well Cleaning:

Inspection of the Wet well should be inspected each day an operator is on site, but shall be check weekly as a minimum. and cleaned as required. A thorough cleaning shall be conducted on an annual basis.

General Cleaning:

Each day an Operator is on site a general inspection of the grounds should be conducted.

Trash and debris shall be picked up and disposed, weed control measures maintained.

Alarm:

The facility has an auto dialer system in place that will notify Operators via telephone if the facility should encounter an alarm event. Appendix D “Alarm List” makes reference of the type of alarm, the priority, and if the alarm will “call out” to the Operator.

ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

5 | P a g e M i l l s T o w e r Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 1 6 Appendix A
Vicinity Map
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

City of Rancho Cordova
Department of Public Works
Drainage Operations & Maintenance
D-13 Mills Tower Drainage Pump Station
Vicinity Map
D-13

FOLSOM BLVD

MILLS TOWER DR

EVADNA DR LA RUE WAY
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

7 | P a g e M i l l s T o w e r Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 1 6 Appendix B
Watershed Map
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

D-13 MILLS TOWER DRAINAGE SHED AREA: 139.8 AC 0,ð PUMP LOCATION N Flow AREAS OF CONCERN
ITEM 9.9.

ATTACHMENT 2
Contract No. 2022-245

9 | P a g e M i l l s T o w e r Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 1 6 Appendix C
Sensor Location Map
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

BUBBLER
ALARM
TRASH
RACK
PUMPS

DISCHARGE
VAULT

BUBBLER
ALARM
TRASH
RACK
PUMPS

DISCHARGE
VAULT
D-13 MILLS TOWER - SENSOR LOCATION MAP
City of Rancho Cordova
Department of Public Works
Drainage Operations & Maintenance

AVAILABLE

PARKING
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

11 | P a g e M i l l s T o w e r Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 1 6 Appendix D
Alarm List
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

12 | P a g e M i l l s T o w e r Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 1 6 Alarm List
Description Priority Call
Out
Station Power Failure Alarm Critical Yes
Control Power Failure Alarm Critical Yes
Phase Voltage Failure Alarm Critical Yes
Battery Low Alarm Low No
Bubbler Pressure Low Alarm Medium Yes
Intrusion Alarm High Yes
Wetwell level Out of Range Alarm Medium Yes
Wetwell Level High Alarm (Physical) Medium Yes
Wetwell Level High Alarm (Logical) Critical Yes
Wetwell Level Low Alarm (Logical) Medium Yes
Pump No. 1 Not Ready Alarm Critical Yes
Pump No. 1 Fail To Start Alarm Critical Yes
Pump No. 2 Not Ready Alarm Critical Yes
Pump No. 2 Fail To Start Alarm Critical Yes
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

CITY OF RANCHO CORDOVA
Quick Reference Guide

STATION OPERATION
D-44
Bear Hollow
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

1 | P a g e B e a r H o l l o w Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 1 6 Table of Contents
List of Appendices ............................................................................................................................... 1 Section 1 – Purpose of Guide ............................................................................................................. 2 Section 2 – Purpose of the D-44 Pump Station ................................................................................ 2 Section 3 - Background ...................................................................................................................... 2 History: ............................................................................................................................................... 2 Design Summary: ............................................................................................................................. 2 Section 4 – Station Operational Parameters .................................................................................... 2 Diesel Engine and Generator: ........................................................................................................ 2 Sluice Gate (72” x 72”): ................................................................................................................... 3 Pumps: ............................................................................................................................................... 3 Trash Rack: ........................................................................................................................................ 4 Automated Electric Operator and Slide Gate: ........................................................................... 4 Basin Cleaning and Maintenance: ............................................................................................... 5 Bubblers: ............................................................................................................................................ 5 Pump & Impeller Inspection: .......................................................................................................... 5 Lubrication: ....................................................................................................................................... 5 Motors: ............................................................................................................................................... 5 General Cleaning: ........................................................................................................................... 5 List of Appendices
Appendix A Vicinity Map
Appendix B Watershed Map
Appendix C Generator-Permit to Operate
Appendix D Sensor Location Map
Appendix E Alarm List
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

2 | P a g e B e a r H o l l o w Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 1 6 Section 1 – Purpose of Guide
This guide is a summary of operations and maintenance procedures for the D-44 Bear Hollow Drainage Pump Station, which can be identified in Appendix A “Vicinity Map”.

Section 2 – Purpose of the D-44 Pump Station
The purpose of the D-44 pump station is to pump storm water from a portion of drainage shed 13 to Morrison Creek. During storm events, water flows into the detention basin from the surrounding area drainage systems and is pumped up to Morrison Creek. In Appendix B “WaterShed Map 13” is a map that shows the watershed that contributes runoffs to this detention basin. The watershed is 687 acres, or 1.11 square miles.

Section 3 - Background
History:

The D-44 pumps station is located south of the intersection of Bear Hollow Drive and North Mather Drive, and was constructed in 2004 with the Villages of Zinfandel subdivision.

Previously, the land in the subdivision was used for aggregate mining by Lonestar Aggregates. The D-44 pump station is located at the west end of the former settling basin of the aggregate mine. The pump station consists of four large pumps, one low-flow pump, an inlet basin, one automated trash rack, one wet well, and a diesel back-up generator.

Design Summary:

The D-44 Bear Hollow pump station and detention basin is designed to handle a 100 year event, and will pump storm water as needed.

Section 4 – Station Operational Parameters
Diesel Engine and Generator:

The diesel engine and generator will automatically start and run if needed in the event of a power outage. The generator has been configured and sized to run the pumps, sluice gate, bubbler, and PLC in the event of a power outage for up to 24 hours.

The generator is programmed to start during a power failure under any of the 3 following conditions:

ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

3 | P a g e B e a r H o l l o w Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 1 6 • Pumping is needed.
• Battery power level is low.
• Bubbler air pressure is low.

Once started, the generator will continue to operate until SMUD power is restored, and then it will automatically shut off.

The diesel engine and generator system should be inspected and operated weekly to assure reliability. Furthermore, the City was issued a Permit to Operate (permit #24562), by Sacramento Metropolitan Air Quality Management District (SMAQMD) on May 1, 2015, which details specific conditions with the operation and maintenance of the generator.

Conditions for this permit are strictly enforced by SMAQMD, and a copy of the permit with conditions is attached in Appendix C.

Sluice Gate (72” x 72”):

There is one motor-operated sluice gate that controls the amount of water that is allowed into the wet well from the inlet basin. The sluice gate is normally in the open position. The gate is there so that it can be closed to allow maintenance to be conducted in the wet well and on the pumps.

Pumps:

The pump station consist of four mixed-flow/vertical propeller pumps and one low-flow submersible pump. Mixed-flow pumps are in-line pumps that are used in applications that require high volume flow with a low discharge pressure.

The low-flow submersible pump has a 30 H.P. electric motor driving a pump with a capacity of 7.5 CFS. The low-flow pump is designed to pump the summer run off, and dewatering the wet well for service. The low-flow pump will shut off when the large pumps are called to operate.

Each of the large pumps has a 75 H.P. electric motor driving a pump with a capacity of 15 CFS, for a station capacity of 45 CFS capacity. One 15 CFS pump serves as backup.

The four large electrical pumps are set to run alternately as pumps 1, 2, and 3 to equalize their operating hours: with one pump always held as backup.

The pumps are scheduled to turn on and off based on the following water elevation (provided by the bubbler gage) in the basin:

Pump On Off
Lead 73.0 70.0
Lag 1 75.0 72.0
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

4 | P a g e B e a r H o l l o w Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 1 6 Lag 2 77.0 74.0
Lag 3 Backup --
Low-Flow 67.0 (Apr 1 – Sept 30) 65.5
Low-Flow 70.0 (Oct 1 – Apr 1) 65.5
All pumping at the station will cease if the water surface elevation at the outfall in Morrison Creek reaches 91.5 feet. Pumping will resume when the elevation at these culverts goes down to 90.0 feet.

Trash Rack:

The D-44 Bear Hollow pump station is protected against debris by one automated trash rack located in the inlet basin to screen debris from storm water entering the station. There is an alarm for high water level in the inlet basin in the event the trash racks become plugged.

The trash rack is automatically cleaned with a Duperon mechanized raking system, which deposits debris directly into on dumpster permanently staged at the rear of the trash rack.

The trash rack should be inspected during wet weather to assure that it remains clear of debris, and to confirm that the automated raking system is operating properly.

Trash rack operations are based upon water head differential across the rake, and is determined with sensors LT051 and LT052 (see sheet E12 of the approved plans or the Sensor Location Map section of this report). The on/off settings are as follows:
• Head differential > 6” = Rake On.

Head differential < 3” = Rake
Off.
• Rake is also set to run every 12
hours of 10 minutes to keep grate
clear.

Automated Electric Operator and Slide Gate:

The automated electric operator (actuator) should be tested every 6 months to ensure that the actuator is ready to operate. In addition, the bolts between the actuator and the gear box should be checked and re-tightened every year a required. Seals and O-rings need to be checked regularly and replaced as necessary. The gear housing is filled with lubricant at the factory. The manufacturer recommend that the grease should be changed every 6-8 years.

The slide gate requires inspection to ensure that it is able to close completely and should be checked, by opening and closing the gate, at the same time the actuator is inspected.

ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

5 | P a g e B e a r H o l l o w Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 1 6 Basin Cleaning and Maintenance:

The basin is listed on the yearly maintenance schedule for mowing in the spring, and sprayed in the spring, summer, fall, and winter.

Bubblers:

The bubbler tubes are located upstream of the trash rack, inside the wet well, and at the outfall structure, which can be located on Appendix D “Sensor Location Map”. The possibility of debris clogging the bubbler is remote. The bubblers should have air blowing through the tubes at all times to ensure that they are kept free from debris. The bubbler system should be tested and cleaned every six month to ensure that the system is operating correctly and is free of debris.

Pump & Impeller Inspection:

Impellers should be inspected annually, before the rainy season, to verify that they are in proper working condition. Pump casings should be tapped with a ball peen hammer at numerous locations and all rusted areas, to assure the casing is still in good repair.

Lubrication:

There are several types of lubrication used at the pump station. Before lubricating any piece of equipment, verify that what is being used is compatible with manufacturer’s recommendations.

Motors:

Each day the motors should be checked for excessive vibration and heat if the motors are currently running. If motors are not running during daily inspections, each motor should be manually ran on a weekly basis to complete inspection. Oil levels should be checked each day an operator is on site, but at a minimum at least every week.

Wet Well Cleaning:

Inspection of the wet well should be conducted each day an operator is on site but weekly as a minimum, and cleaned as required. A thorough cleaning shall be conducted on an annual basis.

General Cleaning:

Each day an Operator is on site a general inspection of the grounds should be conducted.

Trash and debris shall be picked up and disposed, and weed control measures maintained.

Alarm:

The facility has an auto dialer system in place that will notify Operators via telephone if the facility should encounter an alarm event. Appendix E “Alarm List” makes reference of the type of alarm, the priority, and if the alarm will “call out” to the Operator.

ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

6 | P a g e B e a r H o l l o w Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 1 6 Appendix A
Vicinity Map
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

MATHER BLVD

STONE CREEK COMMUNITY BIKE TRAIL

N MATHER BLVD
PUMPS
City of Rancho Cordova
Department of Public Works
Drainage Operations & Maintenance
D-44 Bear Hollow Drainage Pump Station
Vicinity Map
D-44
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

8 | P a g e B e a r H o l l o w Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 1 6 Appendix B
Watershed Map
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

D-44 BEAR HOLLOW DRAINAGE SHED AREA: 686.9 AC 0,ð PUMP LOCATION N Flow AREAS OF CONCERN
ITEM 9.9.

ATTACHMENT 2
Contract No. 2022-245

10 | P a g e B e a r H o l l o w Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 1 6 Appendix C
Generator-Permit to Operate
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

ITEM 9.9. ATTACHMENT 2
Contract No. 2022-245

ITEM 9.9. ATTACHMENT 2
Contract No. 2022-245

ITEM 9.9. ATTACHMENT 2
Contract No. 2022-245

ITEM 9.9. ATTACHMENT 2
Contract No. 2022-245

ITEM 9.9. ATTACHMENT 2
Contract No. 2022-245

ITEM 9.9. ATTACHMENT 2
Contract No. 2022-245

ITEM 9.9. ATTACHMENT 2
Contract No. 2022-245

18 | P a g e B e a r H o l l o w Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 1 6 Appendix D
Sensor Location Map
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

PUMPS STORAGE ELECT. TRASH RACK WELL WET

MATHER BLVD STONE CREEK COMMUNITY BIKE TRAIL

N MATHER BLVD PUMPS
D-44 BEAR HOLLOW - SENSOR LOCATION MAP
City of Rancho Cordova
Department of Public Works
Drainage Operations & Maintenance PARKING AVAILABLE
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

20 | P a g e B e a r H o l l o w Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 1 6 Appendix E
Alarm List
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

21 | P a g e B e a r H o l l o w Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 1 6 Alarm List
Description Priority Call
Out
Station Voltage Alarm Critical Yes
Control Power Failure Alarm Critical Yes
Phase voltage Failure Alarm Critical Yes
Battery Low Alarm Low No
Bubbler Pressure Low Alarm Medium Yes
Intrusion Alarm High Yes
Wetwell level Out of Range Alarm Medium Yes
Wetwell Level High Switch Alarm Critical Yes
Wetwell Level High Alarm Medium Yes
Pump 1 Not Ready Alarm Medium No
Pump 1 Fail to Start Alarm Critical Yes
Pump 2 Not Ready Alarm Medium No
Pump 2 Fail to Start Alarm Critical Yes
Pump 3 Not Ready Alarm Medium No
Pump 3 Fail to Start Alarm Critical Yes
Pump 4 Not Ready Alarm Medium No
Pump 4 Fail to Start Alarm Critical Yes
Low Flow Pump 5 Not Ready Alarm Medium No
Low Flow Pump 5 Fail to Start Alarm Critical Yes
Trash Rack Not Ready Alarm Medium No
Trash Rack Fail to Start Alarm Critical Yes
Generator Fail to Start Alarm Critical Yes
Generator Not Ready Alarm Medium No
Generator Status Alarm Low No
PLC Battery Fail Alarm Low Yes
Inlet Basin out of Range Alarm Medium No
Outfall Level Out of Range Alarm Medium No
Outfall Level High Alarm Critical Yes
Inlet Gate Closed Alarm Medium Yes
Generator Running Four Hours Alarm High Yes
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

CITY OF RANCHO CORDOVA
Quick Reference Guide

STATION OPERATION
D-46
Mather Industrial
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

1 | P a g e M a t h e r I n d u s t r i a l Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 1 6 Table of Contents
List of Appendices ............................................................................................................................... 1 Section 1 – Purpose of Guide ............................................................................................................. 2 Section 2 – Purpose of the D-46 Pump Station ................................................................................. 2 Section 3 - Background ...................................................................................................................... 2 History:................................................................................................................................................ 2 Design Summary:.............................................................................................................................. 2 Section 4 – Station Operational Parameters .................................................................................... 2 Diesel Engine and Generator: ........................................................................................................ 2 Slide Gates: ....................................................................................................................................... 2 Pumps: ............................................................................................................................................... 3 Trash Rack ......................................................................................................................................... 3 Pump Discharge Flap Gates (1): .................................................................................................... 4 Pump Discharge Check Valves (3): ............................................................................................... 4 Bubblers: ............................................................................................................................................ 4 Pump & Impeller Inspection: .......................................................................................................... 4 Lubrication: ....................................................................................................................................... 4 Motors: ............................................................................................................................................... 4 Wetwell Cleaning: ............................................................................................................................ 4 General Cleaning: ........................................................................................................................... 5 Alarm: ................................................................................................................................................ 5 List of Appendices
Appendix A Vicinity Map
Appendix B Watershed Map
Appendix C Sensor Location Map
Appendix D Alarm List
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

2 | P a g e M a t h e r I n d u s t r i a l Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 1 6 Section 1 – Purpose of Guide
This guide is a summary of operations and maintenance procedures for the D-46 Mather Industrial Pump Station, which can be identified in Appendix A “Vicinity Map”.

Section 2 – Purpose of the D-46 Pump Station
The purpose of the D-46 Mather Industrial pump station is to pump storm water from drainage Shed 62 into a 60” pipe eventually leading to Mayhew Slough. During heavy storm events, drainage water will flow into the pump station inlet basin and wet well from the surrounding area drainage systems. Storm water entering D-46 Mather Industrial is then pumped directly into the 60” pipe. If pumping capacity is surpassed by incoming flow, water may flow back into the underground system and temporarily release into the adjacent detention basin. In Appendix B “Watershed Map” is a map that shows the watershed that contributes runoff to this facility. The watershed is 70.9 acres, or 0.11 square miles.

Section 3 - Background
History:

The D-46 Mather Industrial pump station is located on the northeast corner of Routier Rd. and Old Placerville Rd. It was originally constructed in 1985, and consists of 2 electric powered pumps, 1 low-flow submersible electric pump, 1 inlet basin, 1 wet well, and a 60” outfall pipe.

Design Summary:

The D-46 Mather Industrial pump station was designed to handle a 100-year storm event, and will pump storm water as needed.

Section 4 – Station Operational Parameters
Diesel Engine and Generator:

There is no back-up generator located at the D-46 Mather Industrial Pump Station.

In the event of a power failure, a temporary portable generator sized 20 kW would be sufficient to operate a single 10 H.P. pump, 40kW to operate one of the 20 H.P. pumps, or100 kW to operate all three pumps. Currently there is a portable generator, which is located at the D-13 Mills Tower Pump Station that will operate the D-46 Mather Industrial Pump. There are electrical connections, which are currently available at the D-46 Mather Industrial Pump Station that will operate the D-46 Mather Industrial Pump Station.

Slide Gates:

One manual slide gate located in the inlet basin is used to isolate the pump station from the upstream drainage facilities.

ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

3 | P a g e M a t h e r I n d u s t r i a l Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 1 6 Inspect annually to ensure that the slide gate is able to open and close completely. The slide gate should be checked by fully opening and closing the gate. Leave the gate in open position after inspection.

Pumps:

There are three pumps installed at the pump station. Pump 1 has 4 H.P. electric motor and Pumps 2 and 3 each have 60 H.P. electric motors. The capacity of Pump 1 is 449 GPM / 1 CFS and the capacity of Pump 2 and 3 is 7,650 GPM / 17 CFS. The total pumping capacity of the station is 15,749 GPM / 35 CFS.

The two 60 H.P. electric pumps are automatically set to alternately run as second and third pumps to equalize their operating hours. The smaller 9.4 H.P. electric pump is always set to operate first. The pumps are programmed to turn on and off at the following water elevations (based on the bubbler gage) in the wet well:

Pump On Off
Lead 8.8 6.0
Lag 1 11.1 6.5
Lag 2 12.4 7.0
Trash Rack:

The D-46 Mather Industrial pump station is protected against debris by a single vertical trash rack.

The trash rack is located in the inlet basin to screen debris from storm water entering the station via the underground drainage pipe system. The trash rack is located under a grated metal cover.

The trash rack is aligned vertically, and a truck winch or a come along strap hooded to the overhead frame is utilized to lift the trash racks out of the inlet basin whenever cleaning is required. A metal shelf attached to the bottom of the trash rack retains the debris that has been caught as the trash rack is lifted out of the inlet basin.

There is no alarm for high water level upstream of the trash rack.

Inspect frequently during wet weather, and remove trash and debris as needed.

ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

4 | P a g e M a t h e r I n d u s t r i a l Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 1 6 Pump Discharge Flap Gates (1):

Inspect monthly and after each major storm to confirm that the flap gates are free swinging, and are not jammed open with debris. The discharge flap gate is located in facility 326-194-M18 on Routier Rd.

Pump Discharge Check Valves (3):

Inspect annually to ensure that the check valves are able to open and close completely.

Bubblers:

One bubbler tube is located on the east side of the circular wet well, and pump operation is controlled by readings from the bubbler, which can be identified on Appendix C “Sensor Location Map”.

The possibility of debris clogging the bubbler is remote. The bubbler should have air blowing through the tubes at all times to ensure that they are kept free from debris. The bubbler system should be tested and cleaned every six months to ensure that the system is operating correctly and remains free of debris.

An alarm for high water level is located on the east side of the circular wet well, just downstream of the trash rack. The high level alarm is in place to service as a secondary alarm in the event of a bubbler failure. The alarm should be tested and cleaned every six months to ensure that the system is operating correctly and remains free of debris.

Pump & Impeller Inspection:

Impellers should be inspected annually, before the rainy season, to verify that they are in proper working condition. Pump casings should be tapped with a ball peen hammer at numerous locations and all rusted areas, to assure the casing is still in good repair.

Lubrication:

There are several types of lubrication used at the pump station. Before lubricating any piece of equipment, verify that what is being used is compatible with manufacturer’s recommendations.

Motors:

Each day the motors should be checked for excessive vibration and heat if the motors are currently running. If motors are not running during daily inspections, each motor should be manually ran on a weekly basis to complete inspection. Oil levels should be checked each day an operator is on site on a weekly basis.

Wet well Cleaning:

Inspection of the Wet well should be conducted each day and cleaned as required. A thorough cleaning shall be conducted on an annual basis.

ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

5 | P a g e M a t h e r I n d u s t r i a l Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 1 6 General Cleaning:

Each day an Operator is on site a general inspection of the grounds should be conducted.

Trash and debris shall be picked up and disposed, weed control measures maintained.

Alarm:

The facility has an auto dialer system in place that will notify Operators via telephone if the facility should encounter an alarm event. Appendix D “Alarm List” makes reference of the type of alarm, the priority, and if the alarm will “call out” to the Operator.

ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

6 | P a g e M a t h e r I n d u s t r i a l Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 1 6 Appendix A
Vicinity Map
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

City of Rancho Cordova
Department of Public Works
Drainage Operations & Maintenance
D-46 Mather Industrial Drainage Pump Station
Vicinity Map
D-46 ROUTIER RD

LINCOLN VILLAGE DR SYSTEMS PKWY SUNRISE PINES DR

OLD PLACERVILLE RD
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

8 | P a g e M a t h e r I n d u s t r i a l Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 1 6 Appendix B
Watershed Map
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

D-46 MATHER INDUSTRIAL DRAINAGE SHED AREA: 70.9 AC 0,ð PUMP LOCATION N Flow AREAS OF CONCERN
ITEM 9.9.

ATTACHMENT 2
Contract No. 2022-245

10 | P a g e M a t h e r I n d u s t r i a l Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 1 6 Appendix C
Sensor Location Map
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

TRASH
RACK
ELECT.

BUBBLER
ALARM
PUMPS

LOW FLOW PUMP
SMUD
TRASH
RACK
ELECT.

BUBBLER
ALARM
PUMPS

LOW FLOW PUMP
SMUD
D-46 MATHER INDUSTRIAL - SENSOR LOCATION MAP
City of Rancho Cordova
Department of Public Works
Drainage Operations & Maintenance

AVAILABLE

PARKING
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

12 | P a g e M a t h e r I n d u s t r i a l Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 1 6 Appendix D
Alarm List
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

13 | P a g e M a t h e r I n d u s t r i a l Q u i c k R e f e r e n c e G u i d e M a r c h 2 0 1 6 Alarm List
Description Priority Call
Out
Station Power Failure Alarm Critical Yes
Control Power Failure Alarm Critical Yes
Phase Voltage Failure Alarm Critical Yes
Battery Low Alarm Low No
Bubbler Pressure Low Alarm Medium Yes
Intrusion Alarm High Yes
Wetwell level Out of Range Alarm Medium Yes
Wetwell Level High Switch Alarm Critical Yes
Wetwell Level High Alarm (Physical) Medium Yes
Wetwell Level High Alarm (Logical) Critical Yes
Wetwell Level Low Alarm (Logical) Medium Yes
Pump No. 1 Not Ready Alarm Critical Yes
Pump No. 1 Fail To Start Alarm Critical Yes
Pump No. 2 Not Ready Alarm Critical Yes
Pump No. 2 Fail To Start Alarm Critical Yes
Pump No. 3 Not Ready Alarm Critical Yes
Pump No. 3 Fail To Start Alarm Critical Yes
Pump No. 1 Overload Critical Yes
Pump No. 2 Overload Critical Yes
Pump No. 3 Overload Critical Yes
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

ITEM 9.9. ATTACHMENT 2
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ITEM 9.9. ATTACHMENT 2
Contract No. 2022-245

September 23, 2022
REQUEST FOR PROPOSALS FOR: STORMWATER PUMP STATION OPERATIONS AND MAINTENANCE ADDENDUM #2
TO ALL PROSPECTIVE BIDDERS:

Please see below for answers to the questions received prior to the Deadline for Written Questions/Clarifications (Friday, 9/16/2022 at 4:00 pm). There is no change in Proposal Deadline (Friday, 9/30/2022 at 4:00 pm). An optional site tour of the pump stations will be offered. Consultants may attend either 2:00 pm on Monday, 9/26/22, or 2:00 pm on Wednesday, 9/28/22 starting from the City Hall Lobby.

QUESTIONS AND ANSWERS

1. Can the city provide additional information on the spare parts and materials that will require off-site storage? Quantities, current parts being stored, etc..

The City has a storage container at the City’s Bear Hollow Pump station and additional storage availability at the City’s Corp Yard. Off-site storage is not anticipated.

2. Can the city provide specific information on the various makes and models of the pumps at each of the pump stations? I did not see this specific information in the RFP.

The pump stations have pumps of various makes and models including Munz Propeller Pumps, Aurora Pumps, Peerless 24 MF, Byron Jackson 20DH Type D, and Prime Pump M14. Consultants are invited to verify pump makes and models at each site at the site visits offered on 9/26/22 and 9/28/22.

3. Will there be a field meeting with the existing contractor to hand off keys and other equipment pertinent to the operation of the stations?
Yes, please expect a minimum of one field meeting. The existing contract and the new contract are expected to have 1 month of overlap to facilitate communication and continuity in pump station operations.

4. Can the city provide additional information on the current SCADA (remote monitoring system) that you are currently using? Does the city own a laptop for remote access/control of some or all of the stations?
The City has an Ignition Standard software subscription that includes control and alarms from all pump stations. The City will issue the consultant one City laptop equipped with Ignition and appropriate security software.

5. Are there currently any known deficiencies or incomplete maintenance activities that need to be completed?
The City has an existing pump station improvement project under design to incorporate upgrades to instrumentation & controls and intermittent electrical power issues. The project is anticipated to complete 90% design in early December 2022, with bid posting in January 2023.

ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

6. Is it possible to schedule a site visit to each of the 6 pump stations to review current conditions? Yes, the City will offer site visits to interested consultants on Monday 9/26/22 and Wednesday 9/28/22.

Please arrive at the City of Rancho Cordova City Hall Lobby at 2pm. Then, drive behind the City staff member from one pump station to the next, through all 6 pump station sites. The same route will be used on each day, so the preferred day may be chosen by the consultant based on individual convenience.
2:00pm Monday 9/26/2022 OR 2:00pm Wednesday 9/28/22
Site Visits starting at City Hall Lobby

7. Can provide the annual contract expenditures spent to maintain the 6 pump stations (or average annual cost)?
Pump station maintenance expenditures are estimated at approximately $110,000 annually, not including utility or permitting fees.

8. Is there currently or would the city consider, compensation for providing 24-hour emergency on-call services?
Yes. In the proposal, please include an approach for providing 24-hour per day, 365-days per year on-call availability as specified in Appendix D Technical Provisions, Section C On-call Emergency Response (page 41 of the RFP pdf). Compensation in the contract is based on time and materials. Cost proposals may include a separate after-hours/emergency response rate (see page 9 of the RFP pdf for Cost Proposal Details).

9. Section 3 – Proposal Requirements states that the proposal shall be limited to 5 double sided pages. Is this a total of 10 sheets of content?
Yes. 10 sheets of content.

10. Who is the current operator of the pump stations?
H2O Urban Solutions, Inc.

11. Does the City have a budgeted yearly cost for these services? Pump station maintenance expenditures are estimated at approximately $110,000 annually, not including utility or permitting fees.

12. Are the pump stations visited daily (Mon-Fri)?
Pump stations are inspected as needed to ensure they are operational, and no issues need to be addressed.

13. Is there preference on how costs for repairs will be handled? Contractor pays and reimburses client afterwards or will expenses go directly to client? The City preference is for repairs to be paid by the consultant with reimbursement by the City through standard monthly invoices.

ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

14. In regard to subconsultants, which ones should be named? For example, we would not normally name a local vacuum truck company but we would name a Systems Integrator that works on SCADA systems.

The City has an existing contract with Coastline Water Resources, Inc. for city-wide storm drain maintenance which may be used to coordinate wet well cleanings/vacuum at pumps stations through City-issued work orders. All other subconsultants should be named.

END OF ADDENDUM 2
Margarita Dronov
Margarita Dronov, PE
Associate Civil Engineer
ITEM 9.9. ATTACHMENT 2 Contract No. 2022-245

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EXHIBIT B

COMPENSATION SCHEDULE

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MEMORANDUM
City Council Staff Report - Page 1 of 2

ITEM 10.1.

DATE: November 21, 2022
TO: Honorable Mayor and Council Members
FROM: Elizabeth Sparkman, Community Development Director SUBJECT: SUNCREEK FEE PROGRAM ORDINANCE AMENDMENT AND

APPROVAL OF TEMPLATE CREDIT/REIMBURSEMENT

AGREEMENTS

RECOMMENDATION
Waive the first reading and introduce the Ordinance and adopt the Resolution.

RESULT OF RECOMMENDED ACTION
The Ordinance Amendment would provide additional clarification to certain provisions related to collection of certain fees and adoption of the Resolution would approve template credit/reimbursement agreements related to the collection of certain Suncreek Specific Plan Fees (SCSP Fees).

BACKGROUND
On May 16, 2022, the City Council adopted a Fee Resolution and Nexus Study that implemented the Suncreek Specific Plan Development Impact Fee Program (SCSP Fee Program). Adopted on June 6, 2022, Ordinance No. 9-2022, the governing Ordinance for the SCSP Fee Program contains provisions for the payment and collection of various SCSP Fees, to fund certain On-site Roadways, Off-Site Roadways, Potable Water, Storm Drainage, Wetland Mitigation for Backbone Infrastructure, Park Corridors and Trails, Wetland Preserve Buffer, and Park Development facilities (“Facilities’), and Plan Area Formation fees to cover certain formation costs incurred by Suncreek owners. The SCSP Fee Program and Ordinance contain provisions for credit and/or reimbursement for construction of Facilities, and costs associated with Plan Area Formation, or portions thereof, in lieu of the payment of the related SCSP Fees.

The Resolution, Attachment 1, approves a template to be used for the SRSP Fee Program credit and/or reimbursement for the construction of Facilities funded by the SCSP Fee Program, attachment 2 and Exhibit A to the Resolution, and a template credit and/or reimbursement of plan area formation costs paid by various Suncreek owners, Attachment 3 and Exhibit B to the Resolution. Prior to any credit for fees or reimbursements from the SCSP Fee Program under the terms of the governing Ordinance, an agreement based on either of the attached corresponding templates will need to be entered into.

City Council Staff Report - Page 2 of 2

The Ordinance Amendment, Attachment 4, provides clarification about collection of and administration of certain development impact fees in the SunCreek Specific Plan Area.

FISCAL IMPACT AND FUNDING SOURCE
There is no Fiscal Impact.

ATTACHMENT(S)

1. Resolution

2. Exhibit A to the Resolution - SCSP Credit Agreement

3. Exhibit B to the Resolution - SCSP Plan Area Fee Credit Agreement

4. Ordinance

ITEM 10.1. ATTACHMENT 1
Resolution No XX-2022 Page 1 of 2

CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2022

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA,

STATE OF CALIFORNIA,
WHEREAS, on June 6, 2022, the City Council adopted Ordinance No. 9-2022 (“Ordinance”) adding Chapter 16.82 to the Rancho Cordova Municipal Code related to establishment of development impact fees to finance the cost of public facilities within the Suncreek Specific Plan (“SCSP”) Area; and
WHEREAS, the Ordinance contains provisions for the establishment of funds for On-Site Roadways, Off-Site Roadways, Potable Water, Storm Drainage, Wetland Mitigation for Backbone Infrastructure, Park Corridors and Trails, Wetland Preserve Buffer, Park Development, Plan Area Formation, and Administration; and
WHEREAS, Section 16.82.180 and 16.82.195 of the Ordinance contain provisions for credit of construction of the On-Site Roadways, Off-Site Roadways, Potable Water, Storm Drainage, Wetland Mitigation for Backbone Infrastructure, Park Corridors and Trails, Wetland Preserve Buffer, Park Development facilities (“Facilities”) or Plan Area Formation costs, or portions thereof, as authorized by the Public Works Director or the Community Development Director (collectively “Director”) or their designee, in lieu of all, or a portion of the respective development impact fees; and
WHEREAS, Section 16.28.190 of the Ordinance contains provisions for the Director to enter into a reimbursement agreement authorizing construction of the Facilities, or portions thereof, as authorized by the Director, with reimbursement from the corresponding fund when funds are available; and
WHEREAS, the attached draft Credit/Reimbursement Agreement for Privately Constructed Public Facilities included in the Suncreek Specific Plan Development Impact Fee Program (“Agreement”) attached as Exhibit A is a template prepared to specifically establish the terms and conditions of credit and/or reimbursement for the construction of the Facilities, or portions thereof, pursuant to the policies and procedures of the SCSP Development Impact Fee Program and governing Ordinance; and
WHEREAS, the attached draft Credit/Reimbursement Agreement for Plan Area Formation Fees included in the Suncreek Specific Plan Development Impact Fee Program (“Plan Area Fee Agreement”) attached as Exhibit B is a template prepared to specifically establish the terms and conditions of credit and/or reimbursement for plan area formation costs paid, or portions thereof, pursuant to the policies and procedures of the SCSP Development Impact Fee Program and governing Ordinance; and
WHEREAS, authorization is now being requested to allow the Director to authorize the construction of facilities and enter into credit and/or reimbursement agreements based on the templates with a similar form and scope, with the Developers of the Suncreek Specific Plan Area.

ITEM 10.1. ATTACHMENT 1
Resolution No XX-2022 Page 2 of 2

NOW, THEREFORE, BE IT HEREBY RESOLVED THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA:

1. That the Director, or designee, is authorized to authorize the construction of any Facilities, or portions thereof, in lieu of all, or a portion of the respective Development Impact Fees for the reimbursement of such Facility, pursuant to the terms of a credit and/or reimbursement Agreement.

2. That the City Manager, or designee, is authorized to execute said Agreement after revision to its final form, and agreements of a similar form and scope, with the Developers of the Suncreek Specific Plan Area.

3. That the City Manager, or designee, is authorized for and on behalf of the City, to administer the agreement in accordance with the terms and conditions set forth therein.

PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 21st day of November 2022 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
____________________________
Donald Terry, Mayor
ATTEST:

Stacy Leitner, CMC
City Clerk

ITEM 10.1. ATTACHMENT 2
Exhibit A to Resolution

CITY OF RANCHO CORDOVA

CREDIT/REIMBURSEMENT AGREEMENT

FOR PRIVATELY CONSTRUCTED PUBLIC FACILITIES INCLUDED IN THE

SUNCREEK SPECIFIC PLAN DEVELOPMENT IMPACT FEE PROGRAM
This Agreement (the “Agreement”) is entered into by and between the City of Rancho Cordova (hereinafter “City”) and (INSERT NAME OF DEVELOPER), (hereinafter “Developer”) as of the ______ day of _________________ 2022.

RECITALS
WHEREAS, Developer is developing (insert name of Subdivision or Villages) (the “Projects”) including backbone infrastructure that will serve the Projects; and WHEREAS, Developer is required through conditions of approval adopted with, or the Infrastructure Phasing Plan approved for, the Project to construct or cause to be constructed the facilities and improvements shown on Figure 1 and described in Exhibit A hereto, which are included within the improvement plans titled (Insert improvement plans), approved (insert date), (the “Facilities”); and WHEREAS, on June 6, 2022, the City Council of Rancho Cordova adopted Ordinance No. 9-2022 which approved the Suncreek Specific Development Impact Fee Program (the “SCSP Fee Program”); implemented development impact fees to pay for a variety of public facilities (the “SCSP Impact Fees”), including the Facilities; and set forth policies associated with fee credits and reimbursements within the Suncreek Specific Plan (“SCSP”) area; and
WHEREAS, on November 17, 2022, the City Council of Rancho Cordova approved a template form of this credit/reimbursement agreement, delegated authority to the Community Development Director or the Public Works Director (collectively “Director”), or designee, to authorize the construction of any facilities, or portions thereof in lieu of all, or a portion of the (insert fee type) SunCreek Specific Plan Development Impact Fee, or the reimbursement of such (insert type) facility pursuant to the terms of the credit/reimbursement agreement and further authorized the City Manager, or designee, to execute said agreement;
WHEREAS, City has agreed to allow Developer to execute an agreement to design and construct the Facilities; and
WHEREAS, City and Developer desire to enter into an agreement to provide for allowable credits and/or reimbursements by the City to Developer for certain costs of design and construction of the Facilities; and

ITEM 10.1. ATTACHMENT 2
Exhibit A to Resolution

WHEREAS, City and Developer have agreed to allow apportionment of credits over the real property identified in Exhibit B hereto;
NOW, THEREFORE, in consideration of the mutual promises contained herein, City and Developer agree as follows:

Section 1. Construction of Facilities
Developer shall complete construction of the Facilities in accordance with the plans and specifications approved by City staff, in accordance with City improvement standards, approved by another agency and their staff as appropriate, and this Agreement.

Developer understands and acknowledges that the terms and conditions contained in any contract that Developer has or may execute with any contractors or material suppliers regarding the construction of the Facilities have no force or effect upon this Agreement.

Section 2. Credit/Reimbursement Amount
The City agrees that upon presentation by Developer of written authorization by Cordova Recreation and Park District or other public agency of construction of certain improvements by Developer, the City shall provide credits and/or reimburse Developer for acquisition and/or installation of those Improvements constructed by the Developer on an amount based on the lesser of:
(a) the actual construction cost of eligible facilities, as determined by the City, in its sole discretion, through its review of the construction contract for the Improvements, plus an allowance for soft costs as determined by the City, or (b) the allowable costs, based on the cost schedules set forth in the Suncreek Specific Plan Development Impact Program and amendments and updates thereto, listed in Exhibit A (unless this total amount is increased pursuant to an amendment to this Agreement).

Funds will be reimbursed without interest.

Section 3. Credit/Reimbursement Timing
(a) Credit/Reimbursement Priority. As set forth in Chapter 16.82.190 of the City of Rancho Cordova Municipal Code, the Director or designee, may authorize the construction of any improvements, or portions thereof, reimbursable from one or more of the funds associated with the SCSP Fee Program (the “Fund(s)”) in lieu of all, or a portion of, the SCSP Impact Fees. If so authorized, the credit toward SCSP Impact Fees shall be equal to the credit allocation as authorized by the Director, or designee, up to a maximum of eighty percent (80%) of the programmed cost of the improvement, as shown on Exhibit A, upon approval of this Agreement. Upon acceptance of the Improvements and after reconciliation of the final Improvement costs, the remaining percentage of the programmed cost of the Improvements as shown in Exhibit A may be issued as a credit balance to the Developer from the

ITEM 10.1. ATTACHMENT 2
Exhibit A to Resolution

SCSP Fee Program against the SCSP Impact Fees, or may be reimbursed in order of priority as set forth in Section 3(b).
(b) Reimbursement Priority. As set forth in Chapter 16.82 190 of the City of Rancho Cordova Municipal Code, developers who have constructed improvements reimbursable from one or more of the funds associated with the SCSP Fee Program (the Fund(s)) shall be reimbursed in the order in which their respective improvements are formally accepted by the City, as the City determines there are adequate monies in the corresponding Fund(s).
(c) Payment Preconditions. No payment from the Fund(s) as set forth in Section 3(b) above shall be made unless all of the following conditions, together with any other conditions set forth in this Agreement, have been met to City's satisfaction:
i. City has given final approval to and has formally accepted the Improvements as complete; and
ii. City, in its sole discretion, has determined that there are adequate monies available in the applicable Fund(s) associated with the SCSP Fee Program. iii. Developer applies for reimbursement pursuant to Chapter 16.82.190 of the City of Rancho Cordova Municipal Code within five (5) years after acceptance of the Improvements.

Section 4. Limitation on Fee Credits
Notwithstanding Section 2 above, for any particular type of facility (i.e., roadway, water, storm drain, wetland mitigation, park corridors and trails, wetland preserve, plan area formation), the amount of fee credits granted to a Developer for that type of facility pursuant to this Agreement shall not exceed the amount of fees due from the Developer for that facility type within the area designated for such fee credits as identified in Exhibit B hereto. If the amount of credit from Section 2 for a particular facility type exceeds the fee obligation for the Developer for that facility type, the remaining credits may be assigned to lots within the Specific Plan Boundary as shown in Exhibit B.

In addition to the foregoing, no fee credits shall be applied to the Administrative Fee that is part of, and defined within, the SCSP Fee Program. The Administrative Fee shall be due and payable at such time as the Developer, or its successors or assigns, are issued building permits for property identified in Exhibit B hereto.

Nothing in this Agreement shall limit or affect the right of the Developer to request and/or the ability of the City to enter into an acquisition agreement whereby the Facilities are acquired by an applicable Community Facilities District, subject to any necessary approval by Cordova Recreation and Park District or other public agency. Developer’s right to the SCSP fee credits hereunder shall not be affected by any such acquisition.

Section 5. Cost Savings

ITEM 10.1. ATTACHMENT 2
Exhibit A to Resolution

If the Actual Costs (including soft costs) for the Facilities are less than the Programmed Costs, the City shall take the difference between the Programmed Costs and the Actual Costs and add this amount to the ongoing “Cost Savings Balance” for the SCSP Fee Program. The Cost Savings Balance shall be the cumulative total of cost savings that have been realized for facilities constructed within the SCSP Fee Program, less the amount of such savings that has been applied to offset cost overruns as discussed further in Section 6 below.

Section 6. Adjustment to Programmed Costs
If, when the final reconciliation of construction costs for the Facilities is conducted by the City, the Actual Costs for any of the Facilities exceeds the Programmed Costs for such Facilities, the Director, or designee, may review the Actual Costs and determine if the Programmed Costs that will be credited to the Developer should be increased above the amount shown in Section 2 of this Agreement. Such an adjustment to the Programmed Costs for the Facilities shall occur at the sole discretion of the City.

If the Director concludes that an adjustment to the Programmed Costs for the Facilities is appropriate, the City shall first check the Cost Savings Balance to determine if the current balance is sufficient to offset the cost overrun. If the Cost Savings Balance is greater than or equal to the cost overrun, the City may, at its sole discretion, amend this Agreement and increase the allowable credit amount in Section 2 to the original Programmed Costs plus the cost overrun. At the same time, the City shall decrease the Cost Savings Balance by the amount of the cost overrun.

If the Cost Savings Balance is less than the cost overrun, the City may first subtract any Cost Savings Balance from the cost overrun, leaving a Cost Savings Balance of zero dollars ($0). At the City’s sole discretion, any remaining amount of cost overrun may be factored into the next update to the SCSP Fee Program, as discussed further in Section 10 below.

Section 7. Distribution of Fee Credits
Upon execution of this Agreement, the Developer shall receive fee credits equal to eighty percent (80%) of the Programmed Costs for the Facilities. After the Facilities have been accepted by the City pursuant to the requirements set forth in this Agreement, the remaining amount of fee credits shall be granted to Developer. Unless the City adjusts the Programmed Costs of the Facilities pursuant to Section 6 above, such remaining credit shall be equal to the lesser of (i) the Actual Costs of the Facilities less the 80% credit already granted to Developers, or (ii) the remaining twenty percent (20%) of the Programmed Costs.

Notwithstanding the foregoing, if the Developer, through credits taken exhaust the original allocation of eighty percent (80%) of the Programmed Costs prior to the City accepting the Facilities, Developer as well as its successors and assignees shall be required to utilize other SCSP Fee credits and/or pay the SCSP Fee on the remaining building permits issued within the area identified in Exhibit B unless the Director authorizes the release of

ITEM 10.1. ATTACHMENT 2
Exhibit A to Resolution

additional credits as progress payments. Based upon project status and completion goals, the Director may at their sole discretion allow the release of progress payments in the form of additional credits prior to acceptance of the facilities.

If the Developer exhausts the original allocation of eighty percent (80%) of the Programmed Costs prior to the City accepting the facilities, and the Director does not authorize the release of additional credits as progress payment, those fees paid by Developer for building permits issued prior to the acceptance of the facility, shall be reimbursed to Developer by the City and the remaining twenty percent (20%) credit shall proportionally be reduced by the amount reimbursed.

Section 8. Application of Fee Credit
Fee credits provided pursuant to this Agreement shall be applied to the property identified in Exhibit B in any manner requested by the Developer. Based on the type of Facilities covered by this Agreement, such fee credits shall only apply to the appropriate fee within the SCSP Fee Program.

Section 9. Transfer of Fee Credits
Fee credits granted to Developer pursuant to this Agreement may be transferred to other owners, builders, or developers anywhere within the specific plan area boundary as shown on Exhibit B. To effect such a transfer, Developer shall submit a completed form to the City in substantially the same format as set forth in Exhibit C that will: (i) reference this Agreement; (ii) identify the Developer and assignee if credits are being assigned to a builder or other party; (iii) identify the number of lots against which the credits will be applied; (iv) identify the fee credit balance before and after the transfer; and (v) include a map or other method that is acceptable to the City that identifies the lots or parcels against which the fee credits will be applied. The form must be signed by the Developer and the City, and an executed copy of the form shall be kept on file at the City.

Section 10. SCSP Fee Program Updates
At least once annually, the City shall update the SCSP Fees to ensure that the Programmed Costs of facilities in the SCSP Fee Program are appropriate based on current estimates of land costs and construction costs, as well as Actual Costs that have been incurred for facilities within the SCSP Fee Program that have been constructed in the prior year. In addition to the annual update of the SCSP Fees, the City may initiate additional updates to the SCSP Fee Program in any year to increase the SCSP Fees to cover cost overruns that have been approved by the City to include in such fee updates. If the Director has identified a cost overrun pursuant to Section 6 above, the City may commence an SCSP Fee Program update immediately or within a reasonable time thereafter.

Section 11. Inspection

ITEM 10.1. ATTACHMENT 2
Exhibit A to Resolution

City shall, at all times, upon reasonable advance notice, have access to the construction site during construction of the Facilities and Developer shall furnish City with all reasonable information necessary for ascertaining full knowledge of the Facilities with respect to the progress, workmanship, and character of materials and equipment used and employed in the work.

Whenever the contractors retained by Developer vary the normal period during which work or any portion of it is carried out on each day, Developer shall give timely notice to the City so that the City’s representative may, if he or she wishes, be present to observe the work in progress. If Developer fails to give such timely notice, any work done in the absence of the City’s representative will be subject to rejection. Developer shall give timely notice to the City in advance of backfilling or otherwise covering any part of the work so that the City’s representative may, if he or she wishes, observe the work before it is concealed.

Observation of the work by the City shall not relieve Developer of any of their obligation to complete construction in accordance with the plans and specifications approved by the Director, or designee.

Section 12. Prevailing Wages
Pursuant to the provisions of Articles 1 and 2 of Chapter 1, Part 7, Division II of the Labor Code of the State of California, not less than the general prevailing rate of per diem wages, and not less than the general prevailing rate of per diem wages for holidays and overtime work, for each craft, classification or type of worker needed to execute the work contemplated under this Agreement shall be paid to all workers, laborers, and mechanics employed in the execution of said work by Developer’s contractor, or by any subcontractor doing or contracting to do any part of said work.

Developer shall require its contractor to post, at each jobsite, a copy of such prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations (DIR). Prior to execution of this Agreement, Developer shall provide evidence that the contract for construction of the Faclities has been registered with the DIR.

Section 13. Insurance
Developer shall require its contractor to carry and maintain during the life of this Agreement, such public liability, property damage and contractual liability, auto, Workers’ Compensation and Builders’ Risk Insurance as required by the improvement plan specifications for the Facilities. The contractor shall name the City as an additional insured.

Section 14. Acceptance and Conveyance of Facilities
Once Developer has completed construction of the Facilities and the Facilities are accepted and deemed satisfactory by the City, the Facilities automatically become the property of the City, or other Agency as appropriate. Developer shall take any and all

ITEM 10.1. ATTACHMENT 2
Exhibit A to Resolution

actions necessary to convey and vest full, complete and clear title in said Facilities to the City, or other Agency as appropriate.

Section 15. Liens, Claims, and Encumbrances
Developer shall provide a written guarantee and assurance to the City that there are no liens, claims, or encumbrances on the Facilities prior to granting of final fee credits by the City, together with unconditional final releases from all contractors and material suppliers, and with copies of invoices and corresponding Developer checks issued for all items for which credit is required under this Agreement. Notwithstanding any other provision or term of this Agreement, the City shall have no obligation to apply credits after final acceptances for the Facilities until Developers have cleared any and all liens, claims and encumbrances from said facility, and provided the required guarantee documentation, guarantee, and assurance in writing.

Section 16. Delivery of As-Built Plans and Specifications Prior to acceptance of the Facilities by City, Developer shall deliver to City electronic copies of all as-built plans, specifications, operating manuals, service manuals, warranties and other documents relating to the design, construction, and operation of the Facilities described in this Agreement.

Section 17. Indemnification
The Developer, by execution of this Agreement, specifically agrees to assume the defense of, indemnify and hold harmless City and its elected representatives, officers, employees, agents and consultants (the “Indemnitees”), from and against all liabilities, actions, damages, claims, losses, or expenses of every type and description, including attorneys’ and consultants’ fees and expenses, (collectively, “Liabilities”), to which they may be subjected or put, by reason of or resulting from the design, construction, or installation of the Facilities, except to the extent the Liabilities arise from the sole negligence, active negligence, or willful misconduct of City and/or the Indemnitees. This indemnification shall extend to Liabilities occurring after this Agreement is terminated as well as while it is in force. Notwithstanding the foregoing, following the acceptance of the improvements by City, or if there is an applicable warranty, following the end of any applicable warranty period, the Developer shall not be obligated to indemnify the Indemnitees for Liabilities to the extent that such Liabilities arise from Indemnitees’ active or passive negligence.

Section 18. Third Party Liability
City does not assume any liability, duty or obligation to Developer’s contractors, subcontractors or agents by execution or performance of this Agreement and no contractors, subcontractors, agents or any parties are third party beneficiaries of this Agreement.

Section 19. Warranty

ITEM 10.1. ATTACHMENT 2
Exhibit A to Resolution

Developer hereby warrants the Facilities as to materials, design and workmanship and should any failure of the Facilities or any parts thereof occur within a period of one (1) year after final acceptance by City, Developer shall promptly cause the needed repairs to be made without any expense or cost to the City. Final acceptance shall be deemed to have occurred under this Agreement when the Facilities have been accepted by the City and may be placed into service. City shall provide written notification to Developer of final acceptance by the City.

City is hereby authorized to make repairs if Developer fails to make, or undertake with due diligence, the aforesaid repairs within twenty (20) days after it is given written notice of such failure. In case of emergency, where in the opinion of the Director delay may cause serious hazard to the public, the necessary repairs may be made by the City without prior notice to Developer. In all cases of failure within the warranty period where the City has taken action in accordance with this paragraph, Developer shall reimburse City for any and all costs or expenses, direct or indirect, incurred by the City.

Section 20. Binding on Successors and Assigns
Each and every provision of this Agreement shall be binding upon and shall inure to the benefit of the respective successors and assigns of the parties hereto, in the same manner as if such parties had been expressly named herein.

Section 21. Attorney’s Fees
If any suit, action or proceeding in law or equity is brought to enforce the provisions of this Agreement, the prevailing party shall be entitled to reasonable costs and attorneys’ fees.

Section 22. Authority to Enter Into Agreement
Developer and City certify that they are legally empowered to enter into this Agreement.

Section 23. Notices
Any notices, requests, demands or other communications required or permitted to be given under this Agreement shall be in writing and shall be deemed to have been duly given on the date of service if served personally (FedEx and similar services, each of which is hereinafter called an “Express Courier,” shall be considered to be personal service) or by telephone facsimile or other electronic transmission (provided that the sender of a telephone facsimile or other electronic transmission has received confirmation of successful transmission by the sending fax machine), and upon receipt, if mailed to the party to whom notice is to be given, by first-class mail, registered or certified, postage prepaid, return receipt requested, and properly addressed as follows:

If to City:

City of Rancho Cordova
Attn: Community Development Director

ITEM 10.1. ATTACHMENT 2
Exhibit A to Resolution

2729 Prospect Park Drive
Rancho Cordova, CA 95670
Telephone: (916) 851-8700
Facsimile: (916) 851-8787
If to Developer:

Developer
c/o Developer’s Representative
1234 Main Street, Suite 100
City of Rancho Cordova, CA 95670
Telephone: (916) Insert Phone #
Facsimile: (916) Insert Fax#
Either party may change its mailing address at any time by giving written notice of such changes to the other party in the manner provided herein.

Section 24. Notice of Contractors
Developer shall provide a copy of this Agreement to any contractors, subcontractors, or other parties performing work on the Facilities, prior to commencement of construction by said party.

Section 25. Term
The term of this Agreement shall start on the day and year duly executed by all parties and shall remain in effect until all the terms and conditions contained in this Agreement have been satisfied.

Section 26. Severability
If any provision of this Agreement shall be held to be invalid, illegal or unenforceable, the validity, legality and enforceability of the remaining portions hereof shall not in any way be affected or impaired thereby.

Section 27. Conflicts
This agreement is intended to implement and be consistent with the requirements of Ordinance No. 9-2022. The Ordinance provides that by entering into the agreement, a property owner is not relieved of the obligation to pay the Development Fees in the manner and amount specified in the Ordinance. Therefore, in the event of any conflicts between Ordinance 9-2022 and this Agreement, the requirments of the Ordinance shall prevail and control.

Section 28. Exhibits
The Exhibits attached hereto are hereby incorporated herein by this reference.

ITEM 10.1. ATTACHMENT 2
Exhibit A to Resolution

Section 29. Entire Agreement
This Agreement constitutes the entire understanding of the parties regarding the subject matter hereof. The Agreement may be amended only by writing executed by both parties.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first above-written.

CITY OF RANCHO CORDOVA, DEVELOPER CORPORATION
a municipal corporation a California Corporation
By:___________________________ By______________________________ Insert Name Insert Name
City Manager Insert Title
Dated: ________________ Dated: ________________
ATTEST:
__________________________
Insert Name, City Clerk
Dated: _______________
APPROVED AS TO FORM:
______________________________
Insert Name
City Attorney
Dated: _______________

Figure 1
(INSERT GRAPHIC OF IMPROVEMENT PLAN SHEET)

EXHIBIT A
(INSERT TABLE OF CREDITABLE/REIMBURSABLE ITEMS)

EXHIBIT B

For Official Use Only:

Case #____________________ Lot #__________
Fund: ____________________ Credit Amount/Lot $ ________

EXHIBIT C

SUNCREEK SPECIFIC PLAN

ASSIGNMENT AND TRANSFER OF
(insert type) DEVELOPMENT IMPACT FEE CREDIT CERTIFICATE The undersigned Developer as the holder of certain (insert type) development impact fee credits related to the agreement referenced herein, hereby assigns, transfers and conveys to the undersigned Assignee a credit amount for certain property as indicated below:

Developer’s Legal Name: DEVELOPER CORPORATION
Reference Credit/Reimbursement Agreement: “Credit Agreement with (insert Developer Name) for Construction of (Insert), Contract No. 2022-XXX”
Reference Contract No. 2022-XXX Transfer No. _____________ Assignee’s Legal Name: ____________________________________________________ Assignee’s Name of Subdivision or Development Project: _____________________________ Number of lots assigned credits (Attach a list of lots and copy of final map): __ lots Final Map Name: ___________________________________________________________ Final Map Lot #: _________________________________________________________ Agreement Amount Balance before Transfer: __________
Total dollar amount of fee credit transfer: _______________ Available Reimbursement Agreement Balance after transfer: _______________ ================================================================================== For Public Works Department Use Only:

Lot #_____ Case #_______________ Lot #_____ Case #_______________ Lot #_____ Case #_______________ Lot #_____ Case #_______________ Lot #_____ Case #_______________ Lot #_____ Case #_______________ Lot #_____ Case #_______________ Lot #_____ Case #_______________ Lot #_____ Case #_______________ Lot #_____ Case #_______________ ================================================================================== DEVELOPER CITY Concurrence
By: _________________________________ By: ______________________________ Name: Name: ___________________________
Title: Title: ____________________________
Date: Date: ____________________________
Phone:

E-mail:

HOME BUILDER
Phone: _______________
E-mail:

Please Submit THE ORIGINAL ONLY to the City of Rancho Cordova, Department of Public Works 5232932.1

ITEM 10.1. ATTACHMENT 3
Exhibit B to Resolution

CITY OF RANCHO CORDOVA

CREDIT/REIMBURSEMENT AGREEMENT

FOR PLAN AREA FORMATION FEES INCLUDED IN THE

SUNCREEK SPECIFIC PLAN DEVELOPMENT IMPACT FEE PROGRAM
This Agreement (the “Agreement”) is entered into by and between the City of Rancho Cordova (hereinafter “City”) and (INSERT NAME OF DEVELOPER), (hereinafter “Developer”) as of the ______ day of _________________ 2022.

RECITALS
WHEREAS, Developer is developing (insert name of Subdivision or Villages) (the “Projects”) and is seeking small lot final map approvals; and WHEREAS, on June 6, 2022, the City Council of Rancho Cordova adopted Ordinance No. 9-2022 which approved the Suncreek Specific Development Impact Fee Program (the “SCSP Fee Program”); implemented development impact fees to pay for a variety of public facilities (the “SCSP Impact Fees”), including the Facilities; and set forth policies associated with fee credits and reimbursements within the Suncreek Specific Plan (“SCSP”) area; and
WHEREAS, in the time since approval of the SunCreek Specific Plan in 2013, the original Suncreek owners have shared and incurred significant costs to prepare various studies, reports, plan area amendments, environmental and technical studies which allowed implementation of the SCSP Fee Program; and
WHEREAS, in order to equitably recover plan area formation costs paid by the various Suncreek owners, each Developer is required by the SCSP Fee Program and Ordinance No.9-2022 to pay a SCSP Plan Area Formation Fee prior to approval of their respective small lot final map; and
WHEREAS, on November 17, 2022, the City Council of Rancho Cordova approved a template form of this credit/reimbursement agreement, delegated authority to the Community Development Director, or designee, to authorize the credit of costs associated with plan area formation costs, or portions thereof in lieu of all, or a portion of the Plan Area Formation Fee, or the reimbursement of such plan area formation costs pursuant to the terms of the credit/reimbursement agreement and further authorized the City Manager, or designee, to execute said agreement; and
WHEREAS, City has agreed to allow Developer to proceed with approval of small lot final maps for the Project; and

ITEM 10.1. ATTACHMENT 3
Exhibit B to Resolution

WHEREAS, City and Developer desire to enter into an agreement to provide for allowable credits and/or reimbursements by the City to Developer for certain costs funded by Developer association with Plan Area Formation costs as identified in Exhibit A; and WHEREAS, City and Developer have agreed to allow apportionment of credits over the real property identified in Exhibit B hereto; and
NOW, THEREFORE, in consideration of the mutual promises contained herein, City and Developer agree as follows:

Section 1. Credit/Reimbursement Amount
The City agrees to provide credits to and/or reimburse Developer the allowable costs, based on the cost schedules set forth in the Suncreek Specific Plan Development Impact Program listed in Exhibit A. Funds will be credited/reimbursed without interest.

Section 2. Credit/Reimbursement Timing
As set forth in Chapter 16.82.130 of the City of Rancho Cordova Municipal Code, the Plan Area Formation Fee shall be paid prior to final map approval. For projects that are subject to building permits, but not subdivision map approval, the fees shall be both calculated and paid upon issuance of the building permit. Depending on the nature of the approval, the plan area formation fee credit will be applied at final map approval or building permit issuance.

Section 3. Limitation on Fee Credits
Notwithstanding Section 1 above, the amount of fee credits due to a Developer for plan area formation costs pursuant to this Agreement shall not exceed the amount of fees due from the Developers for that facility type within the area designated for such fee credits as identified in Exhibit B hereto. If the amount of credit from Section 1 for a particular facility type exceeds the plan area fee obligation for the Developer, the remaining credits may be assigned to lots within the Specific Plan Boundary as shown in Exhibit B.

Section 4. Distribution of Fee Credits
Upon execution of this Agreement, the Developer shall receive fee credits equal to the Programmed Costs for the Facilities indentified in Exhibit A. If the Developer, through credits applied towards their Project, exhausts the full allocation of creduts, Developer as well as its successors and assignees shall be required to utilize other SCSP Plan Area Fee credits and/or pay the SCSP Plan Area Fee on the remaining final maps approved or building permits issued within their Project area identified in Exhibit B.

Section 5. Transfer of Fee Credits
Fee credits granted to Developer pursuant to this Agreement may be transferred to other owners, builders, or developers anywhere within the specific plan area boundary as shown on Exhibit C. To effect such a transfer, Developer shall submit a completed form to the

ITEM 10.1. ATTACHMENT 3
Exhibit B to Resolution

City in substantially the same format as set forth in Exhibit D that will (i) reference this Agreement; (ii) identify the Developer and assignee if credits are being assigned to a builder or other party; (iii) identify the number of lots or final map area against which the credits will be applied; (iv) identify the fee credit balance before and after the transfer; and (v) include a map or other method that is acceptable to the City that identifies the lots or final map area against which the fee credits will be applied. The form must be signed by the Developer and the City, and an executed copy of the form shall be kept on file at the City.

Section 6. Indemnification
The Developer, by execution of this Agreement, specifically agrees to assume the defense of, indemnify and hold harmless City and its elected representatives, officers, employees, agents and consultants (the “Indemnitees”), from and against all liabilities, actions, damages, claims, losses, or expenses of every type and description, including attorneys’ and consultants’ fees and expenses, (collectively, “Liabilities”), to which they may be subjected or put, by reason of or resulting from the design, construction, or installation of the Facilities, except to the extent the Liabilities arise from the sole negligence, active negligence, or willful misconduct of City and/or the Indemnitees. This indemnification shall extend to Liabilities occurring after this Agreement is terminated as well as while it is in force. Notwithstanding the foregoing, following the acceptance of the improvements by City, or if there is an applicable warranty, following the end of any applicable warranty period, the Developer shall not be obligated to indemnify the Indemnitees for Liabilities to the extent that such Liabilities arise from Indemnitees’ active or passive negligence.

Section 7. Third Party Liability
City does not assume any liability, duty or obligation to Developer’s contractors, subcontractors or agents by execution or performance of this Agreement and no contractors, subcontractors, agents or any parties are third party beneficiaries of this Agreement.

Section 8. Binding on Successors and Assigns
Each and every provision of this Agreement shall be binding upon and shall inure to the benefit of the respective successors and assigns of the parties hereto, in the same manner as if such parties had been expressly named herein.

Section 9. Attorney’s Fees
If any suit, action or proceeding in law or equity is brought to enforce the provisions of this Agreement, the prevailing party shall be entitled to reasonable costs and attorneys’ fees.

Section 10. Authority to Enter Into Agreement
Developer and City certify that they are legally empowered to enter into this Agreement.

ITEM 10.1. ATTACHMENT 3
Exhibit B to Resolution

Section 11. Notices
Any notices, requests, demands or other communications required or permitted to be given under this Agreement shall be in writing and shall be deemed to have been duly given on the date of service if served personally (FedEx and similar services, each of which is hereinafter called an “Express Courier,” shall be considered to be personal service) or by telephone facsimile or other electronic transmission (provided that the sender of a telephone facsimile or other electronic transmission has received confirmation of successful transmission by the sending fax machine), and upon receipt, if mailed to the party to whom notice is to be given, by first-class mail, registered or certified, postage prepaid, return receipt requested, and properly addressed as follows:

If to City:

City of Rancho Cordova
Attn: Community Development Director
2729 Prospect Park Drive
Rancho Cordova, CA 95670
Telephone: (916) 851-8700
Facsimile: (916) 851-8787
If to Developer:

Developer
c/o Developer’s Representative
1234 Main Street, Suite 100
City of Rancho Cordova, CA 95670
Telephone: (916) Insert Phone #
Facsimile: (916) Insert Fax#
Either party may change its mailing address at any time by giving written notice of such changes to the other party in the manner provided herein.

Section 12. Term
The term of this Agreement shall start on the day and year duly executed by all parties and shall remain in effect until all the terms and conditions contained in this Agreement have been satisfied.

Section 13. Severability
If any provision of this Agreement shall be held to be invalid, illegal or unenforceable, the validity, legality and enforceability of the remaining portions hereof shall not in any way be affected or impaired thereby.

ITEM 10.1. ATTACHMENT 3
Exhibit B to Resolution

Section 14. Conflicts
This agreement is intended to implement and be consistent with the requirements of Ordinance No. 9-2022. The Ordinance provides that by entering into the agreement, a property owner is not relieved of the obligation to pay the Development Fees in the manner and amount specified in the Ordinance. Therefore, in the event of any conflicts between Ordinance 9-2022 and this Agreement, the requirments of the Ordinance shall prevail and control.

Section 15. Exhibits
The Exhibits attached hereto are hereby incorporated herein by this reference.

Section 16. Entire Agreement
This Agreement constitutes the entire understanding of the parties regarding the subject matter hereof. The Agreement may be amended only by writing executed by both parties.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first above-written.

CITY OF RANCHO CORDOVA, DEVELOPER CORPORATION
a municipal corporation a California Corporation
By:___________________________ By______________________________ Insert Name Insert Name
City Manager Insert Title
Dated: ________________ Dated: ________________
ATTEST:
__________________________
Insert Name, City Clerk
Dated: _______________
APPROVED AS TO FORM:

ITEM 10.1. ATTACHMENT 3
Exhibit B to Resolution

______________________________
Insert Name
City Attorney
Dated: _______________

Beginning 2014-2020 Projected Total Projected
Vendor Cost Description Cash - 2014 (1) 2014 2015 2016 2017 2018 2019 2020 Amount Paid 2021 Costs 2022 Costs Costs @ 2022 ECORP Consulting Environmental consulting 125,354.56 41,411.61 89,599.48 102,870.64 143,510.08 58,248.31 20,333.10 581,327.78 3,473.75 - 584,801.53 Mackay & Somps Engineering services - M & S 27,811.21 36,224.25 21,032.19 11,367.82 29,882.22 126,914.26 70,234.94 323,466.89 59,988.23 30,000.00 413,455.12 Mackay & Somps Water and Sewer Studies (Level 2) 69,455.36 18,114.08 87,569.44 - - 87,569.44 Foothill Associates Engineering services - Foothill 3,328.90 3,328.90 3,328.90 Fehr & Peers Traffic analysis 4,000.00 4,000.00 4,000.00 AECOM AQ15 Plan update - - - - Watermark Engineering Drainage master study (Level 2) 64,000.00 14,000.00 20,000.00 98,000.00 - 3,000.00 101,000.00 Balance Hydrologics Consulting - drainage analysis 1,305.00 1,305.00 1,305.00 Dudek Engineering SSHCP support engineering services 3,645.00 2,150.00 5,795.00 5,795.00 Economic & Planning SystemFsinance plan consulting services 9,932.50 2,875.00 920.00 52,729.03 66,456.53 40,040.00 15,000.00 121,496.53 City of Rancho Cordova Review fees - Fee programs, tech studies, etc. 7,000.00 24,144.77 23,500.00 40,000.00 94,644.77 15,000.00 25,000.00 134,644.77 CRPD Review fees, Quimby In-Lieu - CRPD 3,101.75 3,101.75 15,000.00 18,101.75 Wade & Associates Land planning; SP amendment 5,752.50 3,217.50 16,770.00 21,937.50 47,677.50 - 5,000.00 52,677.50 Shattuck Planning Wetland consulting services 39,000.00 30,000.00 69,000.00 - - 69,000.00 Landgraf Consulting Wetland consulting services 25,500.00 36,000.00 36,000.00 36,000.00 133,500.00 133,500.00 Spare Time, Inc. Administrative management fees 10,000.00 12,000.00 12,000.00 12,000.00 12,000.00 12,000.00 12,000.00 82,000.00 12,000.00 6,000.00 100,000.00 HS& M Attorneys at Law Legal fees - development/other agreements 8,022.00 8,022.00 1,144.00 - 9,166.00 CVRWQCB Permit fees - backbone permit 1,201.00 78,694.00 955.00 80,850.00 - - 80,850.00 Various Misc costs (postage, copying, etc.) 141.32 79.59 198.91 - - - 40.00 459.82 - 8,179.89 8,639.71 Total 190,008.09 277,125.31 210,671.06 244,387.46 274,629.57 268,352.57 225,331.32 1,690,505.38 131,645.98 107,179.89 1,929,331.25 Funding by Owner
Shalako - SCOG 35,839.90 46,537.91 16,031.35 45,714.00 72,047.78 64,153.00 69,698.00 68,069.00 418,090.94 46,235.00 33,334.00 497,659.94 Shalako - SCTS - 58,833.34 - - 11,561.21 - - 70,394.55 - - 70,394.55 Investek/Jaeger Ranch 26,883.45 19,048.00 26,736.25 36,786.00 54,037.33 - - - 163,491.03 - - 163,491.03 Callahan/Kamilos - SCOG 17,924.18 22,222.00 9,682.33 22,858.00 29,040.89 6,984.00 - - 108,711.40 - - 108,711.40 Callahan/Kamilos - SCTS - 33,334.33 25,499.00 - 11,500.00 - - 70,333.33 - - 70,333.33 Vrame/Smith-Dunmore 8,962.09 - 17,619.33 11,428.00 14,520.45 27,123.00 41,812.00 29,416.00 150,880.87 - - 150,880.87 Lennar - Sierra Sunrise; Grantline 26,883.45 35,426.92 12,857.33 34,286.00 54,037.33 59,032.00 60,136.00 57,676.00 340,335.03 39,176.00 55,054.00 434,565.03 Grantline - SCOG 24,642.22 30,555.00 12,063.33 31,428.00 39,930.22 63,720.00 56,833.00 55,078.00 314,249.77 37,142.00 11,612.00 363,003.77 Grantline - SCTS - - 48,333.33 10,500.00 - 11,458.00 - - 70,291.33 - - 70,291.33 Total 141,135.29 153,789.83 235,490.92 218,499.00 263,614.00 255,531.21 228,479.00 210,239.00 1,706,778.25 122,553.00 100,000.00 1,929,331.25

EXHIBIT A

SUNCREEK OWNERS GROUP COST ALLOCATIONS

EXHIBIT B

PROJECT AREA BOUNDARY

EXHIBIT C

SUNCREEK SPECIFIC PLAN AREA BOUNDARY

For Official Use Only:

Case #____________________ Lot #__________
Fund: ____________________ Credit Amount/Lot $ ________

EXHIBIT D

SUNCREEK SPECIFIC PLAN

ASSIGNMENT AND TRANSFER OF

PLAN AREA FORMATION FEE CREDIT CERTIFICATE
The undersigned Developer as the holder of certain (insert type) development impact fee credits related to the agreement referenced herein, hereby assigns, transfers and conveys to the undersigned Assignee a credit amount for certain property as indicated below:

Developer’s Legal Name: DEVELOPER CORPORATION
Reference Credit/Reimbursement Agreement: “Credit Agreement with (insert Developer Name) for Plan Area Formation Fees, Contract No. 2022-XXX”
Reference Contract No. 2022-XXX Transfer No. _____________ Assignee’s Legal Name: ____________________________________________________ Assignee’s Name of Subdivision or Development Project: _____________________________ Number of lots assigned credits (Attach a list of lots and copy of final map): __ lots Final Map Name: ___________________________________________________________ Final Map Lot #: _________________________________________________________ Agreement Amount Balance before Transfer: __________
Total dollar amount of fee credit transfer: _______________ Available Reimbursement Agreement Balance after transfer: _______________ ================================================================================== For Public Works Department Use Only:

Lot #_____ Case #_______________ Lot #_____ Case #_______________ Lot #_____ Case #_______________ Lot #_____ Case #_______________ Lot #_____ Case #_______________ Lot #_____ Case #_______________ Lot #_____ Case #_______________ Lot #_____ Case #_______________ Lot #_____ Case #_______________ Lot #_____ Case #_______________ ================================================================================== DEVELOPER CITY Concurrence
By: _________________________________ By: ______________________________ Name: Name: ___________________________
Title: Title: ____________________________
Date: Date: ____________________________
Phone:

E-mail:

HOME BUILDER
Phone: _______________
E-mail:

Please Submit THE ORIGINAL ONLY to the City of Rancho Cordova, Department of Public Works 5232933.1

ITEM 10.1. ATTACHMENT 4
Ordinance No. XX-2022 Page 1 of 3

CITY OF RANCHO CORDOVA
ORDINANCE NO. XX-2022

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA AMENDING CHAPTER 16.82 OF THE RANCHO CORDOVA MUNICIPAL CODE

RELATING TO CERTAIN SPECIFIC PLAN DEVELOPMENT IMPACT FEES WITHIN

THE SUNCREEK SPECIFIC PLAN AREA

THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA ORDAINS AS FOLLOWS:

SECTION 1. Purpose and Declarations.

WHEREAS, the City of Rancho Cordova (“City”) has previously adopted an Ordinance adding Chapter 16.82 to the Rancho Cordova Municipal Code for the establishment of development impact fees to finance the cost of public facilities within the SunCreek Specific Plan Area; and
WHEREAS, the Cordova Recreation and Park District (“CRPD”) is the park provider to establish park requirements, parks plans and recreation programs and services within the SunCreek Specific Plan Area; and
WHEREAS, the City desires to amend the Ordinance to clearly identify CRPD as the parks provider within the SunCreek Specific Plan Area.

SECTION 2. Amendment of Code. Section 16.82.115 “Establishment and Administration of the SunCreek Specific Plan Park Development Fund” is hereby amended in its entirety to read:
(a) There is hereby created a special interest-bearing account entitled the SunCreek Specific Plan Park Development Fund. All amounts collected from park development fees from the SunCreek Specific Plan Area pursuant to this chapter or pursuant to a City Development Agreement shall be placed in said fund and shall be reimbursed to CRPD solely to pay the costs for park improvements constructed by CRPD in the SunCreek Specific Plan Area or credited to developers for park improvements authorized by CRPD to be constructed by developer in the SunCreek Specific Plan Area. (b) The Park Development Fund shall be administrated by the Director, or designee.

SECTION 3. Amendment of Code. Chapter 16.82.195 “Credit or Reimbursement for Construction of Park and Recreation Facilities”, subsection (a) is hereby amended in its entirety to read:

ITEM 10.1. ATTACHMENT 4
Ordinance No. XX-2022 Page 2 of 3
(a) Upon application by the property owner or his authorized agent, CRPD as the park facilities provider may authorize the construction of any park and recreation facilities, or portions thereof, as designed in the SunCreek Specific Plan Development Impact Fee Program in lieu of all, or a portion of, the park improvement Development Fee required by the City’s Development Agreement and this chapter and may enter into a credit agreement pursuant to subsections (b), (c), and (d) of this section or may enter into a reimbursement agreement pursuant to subsections (e), (f), and (g) of this section. If so authorized, the credit to be provided to the property owner shall be equal to the estimated cost of the facility as set forth in a Park Development Agreement with CRPD, or otherwise as authorized by CRPD, in effect at the time when the credit agreement is approved. The construction of any facility authorized by this section must first be approved by CRPD or otherwise authorized by said park facilities provider, prior to credit being given and issuance of any of the approvals set forth in Section 16.82.130.

SECTION 4. CEQA. Approval of this Ordinance Amendment is exempt from further environmental review under the general rule in California Environmental Quality Act (“CEQA”) Guidelines section 15061(b)(3) that CEQA only applies to projects that have the potential for causing a significant effect on the environment. The proposed Ordinance Amendment is statutorily exempt from CEQA under Pub. Res. Code Section 21080(b)(8)(D) and CEQA Guidelines Section 15273(a)(4) because it involves the establishment of fees for the purpose of obtaining funds for capital projects necessary to maintain services within the SunCreek Specific Plan Area.

SECTION 5. Severability. If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid, the remainder of the Ordinance, including the application of such part or provision to other persons or circumstances shall not be affected thereby and shall continue in full force and effect.

To this end, provisions of this Ordinance are severable. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase hereof irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases be held unconstitutional, invalid, or unenforceable.

SECTION 6. Effective Date. Within fifteen (15) days after adoption, a Summary of this Ordinance shall be published once in the Grapevine Independent, or the Sacramento Bee, a newspaper of general circulation printed and published in Sacramento County and circulated in the City of Rancho Cordova, in accordance with Government Code section 36933. This Ordinance shall take effect 30 days after its adoption and, pursuant to Government Code section 66017(a), the fees established hereby shall be effective 60 days after the adoption of this Ordinance.

ITEM 10.1. ATTACHMENT 4
Ordinance No. XX-2022 Page 3 of 3
PASSED AND ADOPTED, by the City Council of the City of Rancho Cordova this ____ day of _______________ 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________________
Donald Terry, Mayor
ATTEST:
__________________________
Stacy Leitner, CMC
City Clerk

City Council Staff Report – Page 1 of 1

MEMORANDUM
ITEM 10.2.

DATE: November 21, 2022
TO: Honorable Mayor and Council Members
FROM: Nicholas Sosa, Associate Planner
SUBJECT: A RESOLUTION TO APPROVE THE RANCH FOUR SEASONS SPECIAL PLANNING AREA AMENDMENT AND MAJOR DESIGN REVIEW – PROJECT NO. PLND-0722-0045
PROPERTY OWNER:

K. Hovnanian at Jaeger Ranch LLC
3721 Douglas Boulevard, Suite 150
Roseville, CA 95661
APPLICANT/DEVELOPER:

K. Hovnanian at Jaeger Ranch LLC
3721 Douglas Boulevard, Suite 150
Roseville, CA 95661
PROJECT: The Applicant is requesting a Major Design Review for a 560-unit singlefamily Active Adult Community with three product lines (Spring, Summer, and Autumn) ranging from 1,670 SF to 2,925 SF. The project includes a total of (11) single story floor plans with (1) two story floor plan each with (3) architectural elevations. The Applicant is also proposing to increase the typical lot sizes from 43’x105’ to 44’x105’ which requires updated language to The Ranch Special Planning Area Handbook.

FILE: PLND-0722-0045
LOCATION:

ZONING:

Located south of Douglas Road and east of Rancho Cordova Parkway within the Ranch Special Planning Area.

The Ranch Special Planning Area (Medium/Low Density Residential)

MDR & LDR
APN: 067-2420-010-0000
PLANNER: Nicholas Sosa, Associate Planner

RECOMMENDATION
Per the Applicant’s request the proposed project has been continued to December 19, 2022.

MEMORANDUM
City Council Staff Report - Page 1 of 2

ITEM 10.3.

DATE: November 21, 2022
TO: Honorable Mayor and Council Members
FROM: Dalia Fadl, Principal Engineer
SUBJECT: A RESOLUTION DECLARING A PROTEST HEARING AND

AUTHORIZING THE MAILING OF PROPERTY OWNER BALLOT

RELATING TO THE IMPOSITION OF THE ANNUAL STORMWATER

UTILITY FEE FOR THE SUN CENTER DRIVE WAREHOUSE

PROJECT

RECOMMENDATION
Adopt the Resolution.

RESULT OF RECOMMENDED ACTION
Adoption of the Resolution would declare the results of the property owner's protest and, if there exists less than a majority protest, authorize the mailing of a ballot to the property owner to approve the levy of the fee to pay for maintenance of storm drainage and flood protection systems for the Sun Center Drive Warehouse project. The action also sets 1:30 p.m. on December 20, 2022 in the office of the City Clerk, as the time and date for the ballot tabulation for the matter.

BACKGROUND
The Sun Center Drive Warehouse project has a condition of approval which requires funding for operation and maintenance of the storm drainage system. This condition will be satisfied by the participation in the new Stormwater Utility Fee for storm drainage and flood protection services which is the subject of tonight’s action.

The property owner of the Sun Center Drive Warehouse project has requested the City annex the project to the City’s Stormwater Utility Fee pursuant to the California Health and Safety Code Section 5471 et seq. to provide the method of financing for storm drainage and flood protection services required to meet the condition.

On November 7, 2022, Council adopted a resolution which established Procedures for the Conduct of a Protest Hearing and Balloting Relating to a Stormwater Utility Fee (the “Procedures”) and designated November 21, 2022, at 5:30 p.m. as the time and place for hearing protests in connection with the annual Stormwater Utility Fee for the Sun Center Drive Warehouse project.

City Council Staff Report - Page 2 of 2

DISCUSSION
The property owner has submitted a petition and waiver for the City to institute the proceedings to participate in the Stormwater Utility Fee. This annexation to the Stormwater Utility Fee will include the project generally known as the Sun Center Drive Warehouse project, see Attachment 2. The maintenance services to be funded include the furnishing of services and materials for the ordinary and usual operation, maintenance, and servicing of the storm drain and flood protection systems.

Attachment 1 is the Resolution declaring the results of the property owner protest and authorizing the mailing of the property owner ballot, as required by Article XIII D of the California Constitution (also known as Proposition 218). The Resolution sets forth the tabulation of ballots on December 20, 2022, at 1:30 p.m. in the office of the City Clerk. The results of the mailed ballot election will be presented to City Council at their regularly scheduled meeting on October 3, 2022, and additional actions will be recommended based on the ballot results.

A “Rate Analysis Report” was approved by City Council on September 4, 2014, by Resolution 103-2014 setting Fiscal Year 2014/2015 maximum annual Stormwater Utility Fee amount for each parcel proportionate to the estimated stormwater runoff for each parcel, see Attachment

3. The maximum annual fee will increase each subsequent Fiscal Year by the annual change in the Consumer Price Index (CPI), during the preceding year, for All Urban Consumers, for the San Francisco-Oakland-San Jose areas, published by the United States Department of Labor, Bureau of Labor Statistics. A sample of the Stormwater Utility Fees for Fiscal Year 2022-2023 are summarized in Attachment 4.

FISCAL IMPACT AND FUNDING SOURCE
There is no impact to the City’s General Fund. Funds collected by this fee will pay for maintenance of storm drainage and flood protection systems.

ATTACHMENT(S)

1. Resolution

2. Annexation Boundary Map

3. Stormwater (SWU) Rate and Analysis Report

4. Stormwater Utility Fee- Rate Sheet FY22-23

ITEM 10.3. ATTACHMENT 1
Resolution No. XX-2022 Page 1 of 2

CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2022

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, STATE

OF CALIFORNIA, DECLARING THE RESULTS OF THE PROPERTY OWNER PROTEST

AND AUTHORIZING THE MAILING OF A PROPERTY OWNER BALLOT RELATING TO THE

IMPOSITION OF AN ANNUAL STORMWATER UTILITY FEE FOR THE SUN CENTER DRIVE

WAREHOUSE PROJECT
WHEREAS, this Council has received petitions and waivers from the owners of not less than 100% of the area of land proposed to be annexed into the Stormwater Utility Fee; and WHEREAS, on November 7, 2022, the City Clerk caused a notice of the time and place of the hearing thereon and on the proposed annexation to the Stormwater Utility Fee to be published and such public hearing was opened on November 21, 2022; and

WHEREAS, the Council adopted Resolution 103-2014 approving a written report entitled, "Rate Analysis Report", dated September 4, 2014 (the "Written Report") prepared by Harris & Associates and filed with the City Clerk containing a description of each parcel of real property within the City to which the Stormwater Utility Fee is applicable (collectively, the "Identified Parcels") and the amount of the Stormwater Utility Fee for each such Identified Parcel for Fiscal Year 2014-15. The Written Report is on file in the office of the City Clerk and is available for public inspection; and
WHEREAS, this Council adopted a resolution which established Procedures for the Conduct of a Protest Hearing and Balloting Relating to a Stormwater Utility Fee (the “Procedures”) and set the date of public hearing; and

WHEREAS, this Council has conducted the public hearing and all interested persons have been afforded the opportunity to be heard, and the City Council has considered all protests against the annexation to the Stormwater Utility Fee; and WHEREAS, there was no majority protest of the owner of the Identified Parcels subject to the Proposed Stormwater Utility Fee.

NOW, THEREFORE, BE IT HEREBY RESOLVED THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA as follows:

1. The foregoing recitals are true and correct.

2. The City Clerk is hereby authorized and directed to mail a property owner ballot in accordance with law and the Procedures.

3. The date of the ballot tabulation shall be December 20, 2022 at 1:30 pm.

4. The date of the Council Meeting to report the results of the mailed ballot election shall be January 3, 2022 at 5:30 or as soon thereafter as the matter may be heard.

5. The City Council hereby designates Dalia Fadl, Principal Engineer, telephone number, (916)

ITEM 10.3. ATTACHMENT 1
Resolution No. XX-2022 Page 2 of 2
851-8718 to answer inquiries regarding the ballot proceedings and procedural or technical matters.

PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 21st day of November 2022 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST:

Donald Terry, Mayor
Stacy Leitner, CMC
City Clerk

Legend
Annexation Boundary
Parcel Boundary

SUNRISE BLVD
APN
072-0490-009

SUN CENTER DR
G
O

LD TAILINGS
CT
!

CITY OF RANCHO CORDOVA

STORMWATER UTILITY FEE AREA
ANNEXATION 35

SUN CENTER DRIVE WAREHOUSE
ITEM 10.3. ATTACHMENT 2

Rate Analysis Report
for the
Stormwater Utility Fee
For the
City of Rancho Cordova
August 7, 2014
ITEM 10.3. ATTACHMENT 3

City of Rancho Cordova August 7, 2014
Stormwater Utility Fee
Rate Analysis Report Page 1
Q:\Sacramento\Storm Drain User Fee\Report\rancho cordova drainage fee rpt DRAFT 08.6.14.docx Introduction
The City of Rancho Cordova (City) is detaching from the County of Sacramento fee and is creating their own Stormwater Utility Fee, which is being levied per the California Health and Safety Code Section 5471 et seq.

The purpose of this Rate Analysis Report is to:
 Review the Stormwater Utility Fee and improvements to be funded.  Review the requirements of Article XIIID of the State Constitution (Proposition 218) relating to requirements for apportioning the costs associated with the City’s stormwater runoff system.  Analyze and recommend an appropriate rate structure and provide estimated rates based on cost data information provided by the City.

Proposition 218 Requirements
This fee must comply with the provisions of Article XIIID of the California Constitution (Proposition 218). Section 6 of Proposition 218 has the following requirements for all “new, extended, imposed or increased” fees and charges:
1) “Revenues derived from the fee or charge shall not exceed the funds required to provide the property-related service.”
2) “Revenues derived from the fee or charge shall not be used for any purpose other than that for which the fee or charge was imposed.”
3) “The amount of a fee or charge imposed upon any parcel or person as an incident of property ownership shall not exceed the proportional cost of the service attributable to the parcel.” 4) “No fee or charge may be imposed for a service unless that service is actually used by, or immediately available to, the owner of the property in question. Fees or charges based on potential or future use of service are not permitted. Standby charges, whether characterized as charges or assessments, shall be classified as assessments and shall not be imposed without compliance with [the assessment section of this code].” 5) “No fee or charge may be imposed for general governmental services including, but not limited to, police, fire, ambulance or library services where the service is available to the public at large in substantially the same manner as it is to property owners.” Background Information
In accordance with the Federal Clean Water Act of 1972, the United States Environmental Protection Agency (EPA) is required to establish regulations setting forth National Pollution Discharge Elimination System (NPDES) permit standards. The enactment of 1987 amendments to the Federal Clean Water Act (Act) of 1972 imposes permit requirements for discharge of storm waters. The Act allows the EPA to delegate its NPDES permitting authority to states with an approved environmental regulatory program. The State of California is one of the delegated states.

The responsibility for implementing various NPDES permits in the State of California has been delegated to the State Water Resources Control Board (SWRCB). The SWRCB administers NPDES authority through its nine Regional Boards. As an NPDES permittee, the City is required to manage stormwater pollution within its jurisdiction.

ITEM 10.3. ATTACHMENT 3

City of Rancho Cordova August 7, 2014
Stormwater Utility Fee
Rate Analysis Report Page 2
Q:\Sacramento\Storm Drain User Fee\Report\rancho cordova drainage fee rpt DRAFT 08.6.14.docx In order to provide for the safety of the residents of the City and protect property in the City from the damage associated with flooding and to meet the requirements of the NPDES permit, it is necessary to design, construct, operate, maintain, improve and replace storm drainage facilities which collect storm and surface water runoff and convey and treat such runoff in a safe manner to an acceptable point of discharge. It is also necessary to inspect, monitor, and take enforcement action related to illegal dumping, and illicit discharges. In order to properly fund such facilities and activities, the City has determined that it is necessary to impose on all developing properties in Rancho Cordova a user charge for storm drainage service.

Based on the 2030 General Plan and current specific plan areas, Rancho Cordova is expected to develop as shown in Table 1 below. The proposed boundary for the stormwater utility is shown in Appendix A.

ITEM 10.3. ATTACHMENT 3

City of Rancho Cordova August 7, 2014
Stormwater Utility Fee
Rate Analysis Report Page 3
Q:\Sacramento\Storm Drain User Fee\Report\rancho cordova drainage fee rpt DRAFT 08.6.14.docx Table 1 – Land Use
A more detailed land use table by development area is shown in Appendix D.

This development is expected to require significant stormwater drainage and flood control facilities.

Based on the development area and improvements that were required in four (4) recent developments Land Use/ Zoning Description Total Acres Total Units
Residential:

LDR SF (2.1-6.0 DU/AC) 2,635 13,156
MD (6.1-12 DU/AC) 322 2,524
MDR MD (6.1-18.0 DU/AC) 1,852 13,231
MD (14.0-29.9 DU/AC) 60 885
HDR HD (18.1-40.0 DU/AC) 192 4,372
HD (30+ DU/AC) 30 825
Residential Total 5,090 34,993
Non-Residential:

VC Village Commercial 202
LTC Local Town Center 134
RTC Regional Town Center 172
BP Business Park 158
MP Industrial Park 283
Education:

HS/MS High School/Middle School 356
MS Middle School 20
ES Elementary School 102
Open Space & Public:

CP Community Park 313
P/QP Public/Quasi Public 37
NP Neighborhood Park 194
SWD Storm Water Detention 186
WP Wetland Preserve 745
DP Drainage Parkway 270
PR Private Recreation 63
OS Open Space 168
OS/P Open Space/Preserve 279
LC Landscape Corridors 123
GB Green Belts 54
ROW Right-of-way 596
BR/WP Reservoir / Wetland Preserve 528
S Sewer Lift Station / Utility Substa 14
Vacant (unknown dev plan) 595
Total Non-residential 5,590
Total Residential & Non-Res 10,680
ITEM 10.3. ATTACHMENT 3

City of Rancho Cordova August 7, 2014
Stormwater Utility Fee
Rate Analysis Report Page 4
Q:\Sacramento\Storm Drain User Fee\Report\rancho cordova drainage fee rpt DRAFT 08.6.14.docx within the County of Sacramento, Table 2 summarizes the improvements that are expected once development is complete.

Table 2 – Expected Improvements
Services Funded
Expenditures from the revenue generated from the Stormwater Utility Fee are intended to comply with the requirements set forth in the NPDES permit. The activities and services funded by this fee include, but are not limited to:

1. Administration and oversight of the requirements set forth in the NPDES permit to City departments, developments, and local agencies.

2. Respond to and investigate incidents of illicit discharges and illegal connections to the storm drain system.

3. Periodically inspect facilities for proper handling of materials, chemicals, pollutants, garbage, waste, and debris and prevent any discharges to the storm drain system.

4. Regularly clean and maintain catch basins, the flowline, and storm drainage facilities.

5. Installation and maintenance of water quality devices required to keep pollutants out of the storm drain system.

6. Discourage illegal dumping or discharge of pollutants into the storm drain system by stenciling all City-owned catch basins with a "No Dumping" message.

7. Augment public education and outreach programs in regards to the proper use and function of the storm drainage system and the receiving waters.

Infrastructure Type
Inlets 6,400 LF
Manholes 4,460 LF
66" Pipe 3,950 LF
60" Pipe 10,280 LF
54" Pipe 11,140 LF
48" Pipe 10,210 LF
42" Pipe 28,620 LF
36" Pipe 42,420 LF
30" Pipe 51,050 LF
27" Pipe 540 LF
24" Pipe 91,960 LF
21" Pipe 2,230 LF
18" Pipe 100,300 LF
15" Pipe 101,300 LF
12" Pipe 529,890 0
10" Pipe 4,170 0
Creeks and Channels 80 AC
Basins 320 AC
Quantity
ITEM 10.3. ATTACHMENT 3

City of Rancho Cordova August 7, 2014
Stormwater Utility Fee
Rate Analysis Report Page 5
Q:\Sacramento\Storm Drain User Fee\Report\rancho cordova drainage fee rpt DRAFT 08.6.14.docx

8. Develop programs to promote, publicize, and facilitate public reporting of illicit discharges to the storm drain system.

9. Encourage the proper disposal of household hazardous waste (HHW) to prevent the improper disposal to the storm drain system or to the sewer system.

10. Discourage the improper disposal of litter, garden clippings, leaves, and pet waste into the street or the storm drain system.

11. Capital replacement of storm drainage and flood control improvements at the end of the expected useful life for such improvements.

Rate Structure Analysis
Section 6.b of Article XIIID of the State Constitution (Proposition 218) states that:
“The amount of a fee or charge imposed upon any parcel or person as an incident of property ownership shall not exceed the proportional cost of the service attributable to the parcel.” and
“No fee or charge may be imposed for a service unless that service is actually used by, or immediately available to, the owner of the property in question.” By definition, all properties that shed stormwater into the City’s stormwater drainage system use, or are served by, the City’s stormwater drainage system. The amount of use attributed to each parcel is measurable by the amount of storm runoff contributed by the property, which is directly proportional to the amount of impervious area on a parcel (such as buildings and concrete). The more impervious area on a property, the more storm runoff the property generates, the more demand placed on the storm drain system.

The amount each parcel uses the stormwater drainage system is computed by the following formula:
(Parcel Area) x (Impervious Percentage) = Drainage Units The typical percent impervious (% Impervious) for land uses in the City, have been applied for the purposes of estimating the runoff generated by each property. These are shown in Appendix B.

The more Drainage Units a parcel has, the more storm run-off it generates, and the more it uses and impacts the stormwater drainage system.

It is standard practice to relate other land uses to a developed single family residential (SFR) parcel, instead of working exclusively with drainage units. The median size of a SFR parcel will be approximately 0.16 acre. Therefore, it makes sense to relate all parcels to this median residential property. The runoff from a 0.16-acre SFR parcel is set equal to one Drainage Measurement Unit (DMU) and this base DMU is calculated as follows:
(0.16 acres of area) x 50% = 0.0800 Impervious Area = 1 DMU

ITEM 10.3. ATTACHMENT 3

City of Rancho Cordova August 7, 2014
Stormwater Utility Fee
Rate Analysis Report Page 6
Q:\Sacramento\Storm Drain User Fee\Report\rancho cordova drainage fee rpt DRAFT 08.6.14.docx Single Family Residential Parcels
As a SFR property increases in size over the median parcel size, the typical percentage of impervious area decreases, as shown in Appendix B. Conversely, as a SFR parcel decreases in size below the median parcel size, the typical percentage of impervious area increases, and such increase is typically proportional to the decrease in size. Therefore, SFR properties are separated into five (5) groups.

The median parcel area for each group was used and their DMUs are calculated as follows:

SFR Category DMU/ Formula
SFR1 – SFR parcels 0.16 acres or less 1.00 DMU
SFR2 – SFR parcels 0.17 - 0.25 acres 1.10 DMUs
SFR3 – SFR parcels 0.26 – 0.33 acres 1.175 DMUs
SFR4 – SFR parcels 0.34 – 0.50 acres 1.25 DMUs
SFR5 – SFR parcels greater than 0.50 acres 1.25 + [(acres – 0.50) x 5%] = DMUs

0.0800
Multi-Family Residential Parcels
Multi-Family Residential (MFR) units (including condominiums) are split into categories by the density, or number of dwelling units per acre (DU/Ac) as follows:

MFR Category Density % Impervious
MFR1 - High Density Greater than 18 DU/Ac 75%
MFR 2 - Med Density 10 – 18 DU/Ac 70%
Acreage x %Impervious = DMUs

0.0800
Condominium unit parcel areas are calculated by dividing the total area of the condominium complex (which includes the common area) by the number of condominium units, and the total imperviousness of the entire complex is attributed to each individual condo parcel in the complex. (This divides the runoff of the entire complex to each of the individual units.) Because these condominium common areas are taken into consideration in this manner, they are exempt from the charge.

Non- Residential Parcels
All non-residential parcel DMUs will be based on the impervious area (runoff coefficient) table shown in Exhibit B, using the following formula:

Acreage x %Impervious = DMUs

0.0800
All parcels draining into Rancho Cordova Stormwater Utility Fee-maintained drainage infrastructure are proposed to be charged the same user fee rate per DMU for stormwater runoff treatment. The Rancho Cordova Stormwater Utility Fee is proposed in perpetuity.

For the purposes of this report, City-maintained drainage infrastructure includes streets, pipes, inlets, outlets, and natural drainage courses. Parcels related to these types of property uses are exempt from the runoff charge, as they are part of the infrastructure being funded. Also exempt from the runoff charge is Caltrans right-of-way, because Caltrans handles its own runoff under a separate NPDES permit.

ITEM 10.3. ATTACHMENT 3

City of Rancho Cordova August 7, 2014
Stormwater Utility Fee
Rate Analysis Report Page 7
Q:\Sacramento\Storm Drain User Fee\Report\rancho cordova drainage fee rpt DRAFT 08.6.14.docx Drainage units may be adjusted based on appeal from the property owner. See the Appeals Process below.

Table 3, below, provides a preliminary summary of DMUs for the various land uses in Rancho Cordova.

Table 3 – Drainage Measurement Unit Summary Table
Landuse Description
Number of
Units
Total Area
(acres)
Impervious
Area
(acres) DMUs
SINGLE FAMILY RESIDENTIAL (SFR1) 15,107 2,028 15,107.00 SINGLE FAMILY RESIDENTIAL (SFR2) 13,790 2,776 15,169.00 SINGLE FAMILY RESIDENTIAL (SFR3) 14 4 16.45
SINGLE FAMILY RESIDENTIAL (SFR4) -
SINGLE FAMILY RESIDENTIAL (SFR5) -
MULTI-FAMILY RESIDENTIAL (MFR1) 6,082 282 2,639.06
COMMERCIAL 666 499 6,240.00
INDUSTRIAL 283 226 2,830.00
SCHOOLS 478 239 2,985.00
PRIVATE RECREATION 63 16 195.31
PARKS/GREENBELTS 561 140 1,752.47
PUBLIC 51 15 190.13
TOTAL 34,993 7,190 47,124
ITEM 10.3. ATTACHMENT 3

City of Rancho Cordova August 7, 2014
Stormwater Utility Fee
Rate Analysis Report Page 8
Q:\Sacramento\Storm Drain User Fee\Report\rancho cordova drainage fee rpt DRAFT 08.6.14.docx Cost Estimate
Table 4 below shows the estimated costs to maintain infrastructure in the developing areas. Unit costs for maintenance were derived using budget information provided by the County, since the County currently maintains the storm drainage system. The budget information is shown in Appendix C.

Table 4 – Estimated Costs
Fee Calculations
The estimated annual costs for the proposed storm drain improvements are $5,401,709 as shown in Table 4 above. Dividing that by the total number of proposed DMU’s in Rancho Cordova (47,124), the maximum estimated annual Stormwater Utility Fee rate is $114.63 per DMU.

This would be the proposed maximum fee rate for fiscal year 2014-15. The maximum rate will be increased each subsequent Fiscal Year by the annual change in the Consumer Price Index (CPI), during the preceding year, for All Urban Consumers, for the San Francisco-Oakland-San Jose areas, published by the United States Department of Labor, Bureau of Labor Statistics (or a reasonably equivalent index should the stated index be discontinued, as determined by the Director of Public Works).

Estimated Quantity Unit Cost ($/unit) Total Cost/Year
Maintenance Costs:

Trunk Lines (larger than 24") - TV Lines 158210 LF $ 7.50 25 years $ 47,463.00 Drainage Lines 10"-24" Cleaning 829850 LF $ 3.00 10 years $ 248,955.00 Drainage Lines 10"-24" TV 829850 LF $ 7.50 25 years $ 248,955.00 Creek and Channel Maintenance and Repair 65070 LF $ 0.75 1 year $ 49,009.83 Pipe Repairs 998920 LF $ 0.45 1 year $ 451,380.43
Creeks and Channels Mowing 80 AC $6,825 1 year $ 546,000.00 Creeks and Channels Herbicides 80 AC $680 1 year $ 54,400.00 HydroMod Basin Maintenance 320 AC $4,830 1 year $ 1,545,600.00 Basin De-silt 320 AC $1,000 25 years $ 12,800.00
Basins Herbicides 320 AC $761 1 year $ 243,360.00
Replacement Costs:

Inlets 6400 EA $2,000 75 years $170,667
Manholes 4460 EA $3,500 75 years $208,133
66" Pipe 3950 LF $550 100 years $21,725
60" Pipe 10280 LF $475 100 years $48,830
54" Pipe 11140 LF $400 100 years $44,560
48" Pipe 10210 LF $325 100 years $33,183
42" Pipe 28620 LF $275 100 years $78,705
36" Pipe 42420 LF $225 100 years $95,445
30" Pipe 51050 LF $175 100 years $89,338
27" Pipe 540 LF $150 100 years $810
24" Pipe 91960 LF $125 100 years $114,950
21" Pipe 2230 LF $115 100 years $2,565
18" Pipe 100300 LF $105 100 years $105,315
15" Pipe 101300 LF $95 100 years $96,235
12" Pipe 529890 LF $85 100 years $450,407
10" Pipe 4170 LF $75 100 years $3,128
Total: $5,011,917
Annual Fee Administration: $45,000
Operating (Cash Flow) Reserve (10% of Maintenance Costs): $344,792 Estimated Total: $5,401,709
Frequency
ITEM 10.3. ATTACHMENT 3

City of Rancho Cordova August 7, 2014
Stormwater Utility Fee
Rate Analysis Report Page 9
Q:\Sacramento\Storm Drain User Fee\Report\rancho cordova drainage fee rpt DRAFT 08.6.14.docx The actual rate to be levied each year will be as approved by the City at a public hearing, after they consider an Annual Fee Report outlining the estimated annual costs of the program for the ensuing fiscal year.

Table 5 provides sample fee calculations for various land uses and parcel sizes.

Table 5 – Sample Calculations
The Preliminary Charge Roll, which is a listing of each parcel to be charged a fee and its proposed maximum fee for FY 2014-15, is on file in the office of the City Clerk.

Appeals Process
If a property owner disagrees with the calculation of his or her fee, based on the parcel area and estimated impervious percentage assigned to the property, then the property owner may appeal the calculation as follows:

1. Property owner must provide written documentation explaining the reason why the charge should be changed. This documentation must include:
a. The name, phone number, mailing address, and email address, if available, of the property owner.
b. The Assessor’s Parcel Number (APN) of the property in question.

2. If additional documentation is required or insufficient documentation was submitted, a representative of the Department of Public Works (Staff) will notify the property owner in writing.

3. Once Staff has determined that sufficient documentation has been submitted, Staff will perform the initial review. Staff will notify the property owner in writing within four (4) weeks from the time sufficient documentation was submitted as to whether or not the fee amount will be changed.
a. If the determination is to change the fee amount, then the new fee amount will be documented within the City’s fee database.

Land Use Description
Total Area
(acres)
Impervious
Area
(acres) DMUs Sample Fee
SINGLE FAMILY RESIDENTIAL (SFR1) 0.16 1.000 $ 114.63
SINGLE FAMILY RESIDENTIAL (SFR2) 0.22 1.100 $ 126.09
SINGLE FAMILY RESIDENTIAL (SFR3) 0.30 1.175 $ 134.69
SINGLE FAMILY RESIDENTIAL (SFR4) 0.40 1.250 $ 143.28
SINGLE FAMILY RESIDENTIAL (SFR5) 1.00 1.563 $ 179.10
MULTI-FAMILY RESIDENTIAL (MFR1) 5.00 3.75 46.875 $ 5,373.12 COMMERCIAL1 0.75 1.00 9.375 1,074.62 $
INDUSTRIAL 1.00 0.80 10.000 1,146.27 $
SCHOOLS 5.00 2.50 31.250 3,582.08 $
PRIVATE RECREATION 1.00 0.25 3.125 358.21 $
PARKS/GREENBELTS 2.00 0.20 2.500 286.57 $
PUBLIC 2.00 0.60 7.500 859.70 $
1 Average of Downtown and Neighborhood Commercial as shown in Appendix B ITEM 10.3. ATTACHMENT 3

City of Rancho Cordova August 7, 2014
Stormwater Utility Fee
Rate Analysis Report Page 10
Q:\Sacramento\Storm Drain User Fee\Report\rancho cordova drainage fee rpt DRAFT 08.6.14.docx b. If the determination is that the fee should not be changed, the property owner can appeal Staff’s decision to the Director of Public Works. The appeal must be made in writing and returned no later than four (4) weeks from the date of mailing of Staff’s initial review decision. The Director of Public Works will notify the property owner in writing within four (4) weeks from the date of receipt of the appeal as to whether or not the fee amount will be changed.

If the owner of any parcel shall have reason to feel that the computation of the DMU for his/her parcel is not correct, that person may file an appeal with the Director of Public Works in the manner prescribed by the Director of Public Works. The Director of Public Works will consider all data provided by the appellant and shall render a decision in writing.

The decision of the Director of Public Works will be final with respect to City action on the appeal.

Appeals will be accepted annually up until June 30 for inclusion on the following fiscal year’s property tax roll submittal. However, if an appeal is granted by Staff or the Director of Public Works that does not permit inclusion for the following fiscal year’s property tax roll submittal, a reimbursement will be provided to the property owner by the City.

Respectfully submitted:

Harris & Associates
Dennis A. Anderson
Senior Project Manager
ITEM 10.3. ATTACHMENT 3

City of Rancho Cordova August 7, 2014
Stormwater Utility Fee
Rate Analysis Report APPENDIX A

APPENDIX A
ITEM 10.3. ATTACHMENT 3

City of Rancho Cordova August 7, 2014
Stormwater Utility Fee
Rate Analysis Report APPENDIX B

APPENDIX B
Runoff Coefficient
Land Use Impervious
Single Family Residential less than 0.166 acres 50%
Single Family Residential 0.166 acres to 0.250 acres 40% Single Family Residential 0.251 acres to 0.330 acres 30% Single Family Residential 0.331 acres to 0.500 acres 25% Single Family Residential Over 0.500 acres (excluding the first 0.500 acres) 5% High-Density Residential (including Apartments and Mobile Home Parks) 75% Condominiums 70%
Commercial Downtown Areas1 80%
Commercial Neighborhood Areas 70%
Industrial 80%
Schools 50%
Parks 25%
Greenbelts 10%
Footnotes:
1 City of Rancho Cordova Municipal Code Chapter 15.

Sources:

1. Yolo County City/County Drainage Manual, February 2010.

2. Stormwater Quality Design Manual for the Sacramento and South Placer Regions, May 2007.

ITEM 10.3. ATTACHMENT 3