Rancho Cordova City Council
December 2, 2024

MEMORANDUM

City Council Staff Report - Page 1 of 2

ITEM 9.9.

DATE: December 2, 2024

TO: Honorable Mayor and Council Members

FROM: Micah Runner, City Manager

SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO

CORDOVA APPROVING THE SIXTH AMENDMENT TO THE FIRST

RESTATED AGREEMENT FOR LEGAL SERVICES BETWEEN THE

CITY AND MEYERS NAVE

RECOMMENDATION

Adopt the Resolution.

RESULT OF RECOMMENDED ACTION

Adoption of the Resolution would approve the Sixth Amendment to the First Restated Agreement for Legal Services (“Amended Agreement”) with Meyers Nave. The Amended Agreement increases compensation for general, special, and cost-recovery services.

BACKGROUND

Meyers Nave has served as the City Attorney for Rancho Cordova since the City’s incorporation in 2003. Meyers Nave capably serves in both general and special advisory counsel, and as the lead litigation attorneys for the City. The City recently conducted an evaluation for the City Attorney and reported that the service has been “impressive” and “impactful.” Following the performance review and labor negotiations, the City Council directed that an item be placed on this City Council agenda for the Council to consider amending the contract with Meyers Nave to increase the City Attorney’s rates by the change in the cost of living (CPI), which for the period from August to August in the U.S. Bureau of Labor Statistics Consumer Price Index, San Francisco-Oakland-Hayward, All Items Index was 2.7%. This amendment would update the Amended Agreement to increase all Meyers Nave’s rates for non-litigation services by the CPI rounded to the nearest five dollars ($5), except litigation services which already increase by the cost of inflation pursuant to the Fifth Amendment. This Sixth Amendment would increase the City Attorney’s current rates for general City Attorney services to a rate of $305 per hour for all attorneys, except that Principals would be $315 per hour and Paralegals would be $160 per hour. Special counsel services would be $355 for all attorneys, and $165 for Paralegals. And cost-recovery services, except litigation, would be $405 for Principals and Of Counsel, $370 for Senior Associates, $350 for Junior Associates and $195 for Paralegals.

The compensation adjustments apply only to the hourly rate for legal services. The total amount that the City pays for Meyers Nave’s legal services is based upon budgets annually adopted by the City Council in collaboration with the City Manager. Meyers Nave’s services to

City Council Staff Report - Page 2 of 2

the City have consistently been within the established budgets. Meyers Nave’s total costs to the City over the years have remained stable, even as the City’s population, General Fund revenues, and the services Meyers Nave helps provide have all significantly increased.

FISCAL IMPACT AND FUNDING SOURCE

Future legal costs to the City are not currently known. Legal services per hour for general, special, and cost-recovery will increase by approximately 2.7%.

ATTACHMENT(S)

1. Resolution

2. Exhibit A to the Resolution - Sixth Amendment to First Restated Agreement

ITEM 9.9. ATTACHMENT 1 Resolution No. XX-2024 Page 1 of 1

CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2024

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, STATE

OF CALIFORNIA, APPROVING THE SIXTH AMENDMENT TO THE FIRST RESTATED

AGREEMENT FOR LEGAL SERVICES WITH MEYERS NAVE
WHEREAS, Meyers Nave (“Meyers Nave”) was hired by the City to provide legal services as described in the Agreement for Legal Services dated February 24, 2003 (“Agreement”); and
WHEREAS, the City and Meyers Nave amended the Agreement on July 1, 2006, November 6, 2006, February 16, 2010, September 4, 2012 (by way of the First Restated Agreement), August 17, 2015, August 5, 2019, June 7, 2021, August 1, 2022, and December 19, 2023; and
WHEREAS, the City and Meyers Nave desire to update the Agreement, as set forth in this Sixth Amendment to the First Restated Agreement for Legal Services, to adjust compensation for general, special, and cost-recovery services.

NOW, THEREFORE, BE IT HEREBY RESOLVED THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA does approve the Sixth Amendment to the First Restated Agreement for Legal Services and resolves that the Mayor is authorized to execute the Sixth Amendment to the First Restated Agreement for Legal Services between the City of Rancho Cordova and Meyers Nave, attached hereto as Exhibit A. The Sixth Amendment to the First Restated Agreement for Legal Services shall be effective December 4, 2024.

PASSED AND ADOPTED by the City Council of the City of Rancho Cordova this 2nd day of December 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
____________________________
David Sander, Mayor
ATTEST:

Stacy Leitner, CMC
City Clerk

ITEM 9.9. ATTACHMENT 2 Exhibit A to the Resolution
Sixth Amendment to First Restated December 4, 2024
Agreement for Legal Services

SIXTH AMENDMENT TO FIRST RESTATED AGREEMENT FOR LEGAL SERVICES This Sixth Amendment to the First Restated Agreement for Legal Services (“Sixth Amendment”) is made and entered into as of December 4, 2024 by and between the City of Rancho Cordova, a municipal corporation, in the State of California, acting by and through its City Council, (hereinafter “City”) and Meyers, Nave, a professional corporation (hereinafter “Meyers Nave”).

RECITALS
WHEREAS, Meyers Nave was hired by the City to provide legal services as described in the initial Agreement for Legal Services dated February 24, 2003 (“Initial Agreement”).

WHEREAS, the City and Meyers Nave amended the Agreement for Legal Services on July 1, 2006, November 6, 2006, February 16, 2010, September 4, 2012 (by way of the First Restated Agreement for Legal Services, or “Agreement”), August 17, 2015, August 5, 2019, June 7, 2021, August 1, 2022, and December 19, 2023; and
WHEREAS, City and Meyers Nave now desire to amend the Agreement as set forth in this Sixth Amendment; and
WHEREAS, the City Council on December 3, 2024 authorized the Mayor to execute this Sixth Amendment on behalf of the City.

NOW, THEREFORE, IT IS MUTUALLY AGREED as follows:

1. Sections 4(a), (b), (d) of the Agreement, “Compensation,” for general City Attorney, special counsel, and cost-recovery services is hereby amended to read as follows:

a. For general City Attorney services, a rate of $305 per hour for all attorneys except for Principals, who shall receive $315 per hour. Paralegal services at a rate of $155 per hour.
b. For all special counsel services, a rate of $355 per hour for attorneys. Paralegal services at a rate of $165 per hour. Special counsel services include economic development, labor and employment and telecommunications. d. For cost-recovery services excluding litigation (non-litigation legal work chargeable to third party applicants of the City), a rate of $405 per hour for Principals and Of Counsel; $370 for Senior Associates; and $350 for Junior Associates, and $195 for Paralegals.

2. All other terms of the Agreement shall remain in full force and effect.

IN WITNESS WHEREOF, the parties have executed this Sixth Amendment to the First Restated Agreement for Legal Services the day and year set below.

DATED: ________________ ________________________________ David Sander, Mayor

ITEM 9.9. ATTACHMENT 2 Exhibit A to the Resolution
Sixth Amendment to First Restated December 4, 2024
Agreement for Legal Services
City of Rancho Cordova
DATED: ________________ ________________________________ Adam U. Lindgren, Principal
Meyers Nave
5821383.3

MEMORANDUM
City Council Staff Report - Page 1 of 1
ITEM 10.1.

DATE: December 2, 2024
TO: Honorable Mayor and Council Members
FROM: Albert Stricker, Public Works Director
Quoc Nham, Senior Civil Engineer
SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, VACATING A PORTION OF RIGHT-OF-WAY AT 10447

FOLSOM BLVD FOR WOODBERRY WAY AND RESERVING A

PUBLIC ACCESS EASEMENT FOR THE CROSSINGS AT

WOODBERRY

RECOMMENDATION
Adopt the Resolution.

RESULT OF RECOMMENDED ACTION
Adoption of the Resolution would vacate a small, 31-foot portion of the right-of-way easement that is unimproved to connect Woodberry Way to Folsom Boulevard and reserve a 15-foot Public Access Easement to maintain bicycle and pedestrian access.

BACKGROUND
The Right-of-Way easement to be abandoned consists of a 31-feet wide easement that provided vehicular access between Woodberry Way and Folsom Boulevard on the former Stagger Inn site, Attachment 2. Access for the former Stagger Inn site is preserved along Folsom Boulevard and no longer required from Woodberry Way. This 31-feet wide easement will be abandoned and replaced with a new 15-feet Public Access Easement. The Public Access Easement will maintain bicycle and pedestrian access between Woodberry Way and Folsom Boulevard and will include lighting and landscaping as part of the Crossings at Woodberry housing development project.

FISCAL IMPACT AND FUNDING SOURCE
There is no fiscal impact to the City.

ATTACHMENT(S)

1. Resolution

2. Vicinity Map

3. Exhibit A1 to the Resolution

4. Exhibit A2 to the Resolution

5. Exhibit B1 to the Resolution

6. Exhibit B2 to the Resolution

ITEM 10.1. ATTACHMENT 1 Resolution No. XX-2024 Page 1 of 2

CITY OF RANCHO CORDOVA

RESOLUTION NO. XX-2024

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, STATE OF CALIFORNIA, VACATING A PORTION OF RIGHT-OF-WAY AT 10447 FOLSOM BOULEVARD FOR WOODBERRY WAY PURSUANT TO THE PROVISIONS OF CHAPTER 3, PART 3 OF PUBLIC STREETS, HIGHWAYS, AND SERVICE EASEMENTS VACATION LAW COMMENCING AT SECTION 8320 OF THE CALIFORNIA STREETS AND HIGHWAYS

CODE AND RESERVING A PUBLIC ACCESS EASEMENT FOR THE CROSSINGS AT

WOODBERRY

WHEREAS, a hearing date was scheduled for a proposed Resolution to abandon a right- of-way and reserve a public access easement; and
WHEREAS, a notice of the hearing has been posted at City Hall at least two weeks in advance of the hearing; and
WHEREAS, at least two weeks before the day set for the hearing, at least three notices were posted, not more than 300 feet apart; and
WHEREAS, the hearing described above has been conducted, and this Council, having heard and considered all oral, documentary and other evidence presented, hereby finds, determines, and orders as follows:

NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA as follows:

Pursuant to the provisions of Chapter 3, Part 3 of Public Streets, Highways, and Service Easements Vacation Law commencing at Section 8320 of the California Streets and Highways Code, the right-of-way line located at 10447 Folsom Boulevard is determined to be excess for present or prospective public vehicular use and reserving a public access easement for bicycles and pedestrians to connect Woodberry Way to Folsom Boulevard. The City of Rancho Cordova Department of Public Works has no object to this vacation and reservation.

BE IT FURTHER RESOLVED THAT:

1. The right-of-way as described in Exhibit A1 and shown in Exhibit B1 is hereby vacated; and reserving the public access easement as described in Exhibit A2 and shown on Exhibit B2 pursuant to Streets and Highways Code Section 8340(d).

2. The City Clerk of the City of Rancho Cordova shall cause a certified copy of this Resolution of Vacation, attested by the clerk under seal, to be recorded without acknowledgment, certificate of acknowledgment, or further proof in the office of the Recorder of the County of Sacramento.

PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 2nd day of December 2024 by the following vote:

AYES:

ITEM 10.1. ATTACHMENT 1 Resolution No. XX-2024 Page 2 of 2 NOES:

ABSENT:

ABSTAIN:

ATTEST:

David Sander, Mayor

Stacy Leitner, CMC
City Clerk

FOLSOM BLVD

CROETTO WAY

WOODBERRY WAY

INVESTMENT CIR
MI
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PARKDR

VICINITY MAP OF
10447 FOLSOM BLVD
¯
0 50 100
Feet
Aerial Photo Date: March 2022
WHI

TEROCK RD

WHITE ROCK RD

FOLSOM BLVD

COLOMA RD

LOCATION MAP
Path: X:\GIS_Staff\PROJECTS\PUBLIC_WORKS\DEVELOPMENT\PROJECTS\10447 Folsom Blvd\10447 Folsom Blvd.aprx | Date: 10/21/2024 DETAIL
AREA
ITEM 10.1.

ATTACHMENT 2

EXHIBIT "A1"

LEGAL DESCRIPTION

ABANDON RIGHT OF WAY
September 25, 2024
JN 20015

ALL THE REAL PROPERTY LOCATED IN THE CITY OF RANCHO CORDOVA, COUNTY OF SACRAMENTO, STATE OF CALIFORNIA, BEING A PORTION OF PARCEL 1, AS SHOWN ON THAT CERTAIN LOT MERGER RECORDED ON FEBRUARY 14, 2012, IN BOOK 20120214 PAGE 0985, OF OFFICIAL RECORDS, SACRAMENTO COUNTY RECORDS; AND DESCRIBED AS A RIGHT OF WAY FOR ROAD PURPOSES IN BOOK 4257 PAGE 652, OF OFFICIAL RECORDS, SACRAMENTO COUNTY; SAID REAL PROPERTY MORE PARTICULARY DESCRIBED AS FOLLOWS:

RIGHT-OF-WAY
COMMENCING AT A POINT ALONG THE CENTER LINE OF WOODBERRY WAY MARKED BY A 111 OPEN IRON PIPE; THENCE TO THE NORTHEASTERN MOST CORNER OF SAID PARCEL 1 SOUTH 53° 07' 04" EAST 29.96 FEET TO THE TRUE POINT OF BEGINNING; THENCE FROM SAID TRUE POINT OF BEGINNING ALONG THE FOLLOWING FOUR (4) COURSES AND DISTANCES:

1. THENCE ALONG THE EASTERN LINE OF SAID PARCEL 1 SOUTH 32° 00' 00" EAST 221.12 FEET;

2. THENCE ALONG THE SOUTHERN LINE OF SAID PARCEL 1 SOUTH 58° 00' 0011 WEST 31.00 FEET;

3. THENCE LEAVING SAID SOUTHERN LINE NORTH 32° 00' 00" WEST 241.79 FEET TO THE BEGINNING OF A NON-TANGENT CURVE CONCAVE TO THE NORTH HAVING A RADIUS OF 50.00 FEET AND TO WHICH BEGINNING A RADIAL LINE BEARS SOUTH 23° 34' 01" WEST; SAID POINT ALSO BEING ALONG THE NORTHEASTERN LINE OF SAID PARCEL 1 AND ALSO BEING THE RIGHT­ OF-WAY LINE OF WOODBERRY WAY;

4. THENCE ALONG SAID NORTHEASTERN LINE EASTERLY 38.18 FEET ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF 43° 45' 00" TO THE TRUE POINT OF BEGINNING.

CONTAINING AN AREA OF 7,085 SQUARE FEET, MORE OR LESS.

SEE EXHIBIT B, ATTACHED HERETO AND MADE A PART HEREOF.

ITEM 10.1.

ATTACHMENT 3
Exhibit A1 to the Resolution

EXHIBIT "A2"

LEGAL DESCRIPTION

PUBLIC ACCESS EASEMENT
September 25, 2024
JN 20015
AN EASEMENT, ON, OVER, UNDER, ACROSS, AND THROUGH PORTIONS OF PARCEL 1, AS SHOWN ON THAT CERTAIN LOT MERGER RECORDED ON FEBRUARY 14, 2012, IN BOOK 20120214 PAGE 0985, OF OFFICIAL RECORDS, SACRAMENTO COUNTY RECORDS; SAID EASEMENT MORE PARTICULARY DESCRIBED AS FOLLOWS:

PUBLIC ACCESS EASEMENT
COMMENCING AT A POINT ALONG THE CENTER LINE OF WOODBERRY WAY MARKED BY A 1" OPEN IRON PIPE; THENCE TO THE NORTHEASTERN MOST CORNER OF SAID PARCEL 1 SOUTH 53° 07' 04" EAST 29.96 FEET TO THE TRUE POINT OF BEGINNING; THENCE FROM SAID TRUE POINT OF BEGINNING ALONG THE FOLLOWING FOUR (4) COURSES AND DISTANCES:

1. THENCE ALONG THE EASTERN LINE OF SAID PARCEL 1 SOUTH 32° 00' 00" EAST 221.12 FEET;

2. THENCE ALONG THE SOUTHERN LINE OF SAID PARCEL 1 SOUTH 58° 00' 00" WEST 15.00 FEET;

3. THENCE LEAVING SAID SOUTHERN LINE NORTH 32° 00' 00" WEST 226.90 FEET TO THE BEGINNING OF A NON-TANGENT CURVE CONCAVE TO THE NORTH HAVING A RADIUS OF 50.00 FEET AND TO WHICH BEGINNING A RADIAL LINE BEARS SOUTH 01° 40' 58" EAST; SAID POINT ALSO BEING ALONG THE NORTHEASTERN LINE OF SAID PARCEL 1 AND ALSO BEING THE RIGHT­ OF-WAY LINE OF WOODBERRY WAY;

4. THENCE ALONG SAID NORTHEASTERN LINE EASTERLY 16.14 FEET ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF 18° 30' 01" TO THE TRUE POINT OF BEGINNING.

CONTAINING AN AREA OF 3,353 SQUARE FEET, MORE OR LESS.

SEE EXHIBIT 8, ATTACHED HERETO AND MADE A PART HEREOF.

ITEM 10.1.

ATTACHMENT 4
Exhibit A2 to the Resolution

POINT OF

COMMENCEMENT

WOODBERRY WAY
S53°07'04 "E

29.96'

TRUE POINT

OF BEGINNING
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916.638.8200
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ENGINEERING COMPANY
Sacramento
JN:20015 9 25 2024
EXHIBIT B1

RIGHT-OF-WAY ABANDONMENT

IN THE CITY OF RANCHO CORDOVA,

COUNTY OF SACRAMENTO,

STATE OF CALIFORNIA
PRINT DATE: September 25. 2024 FlL[NAME: 20015-AbondonROW.dwg BY: Francis Adrios ITEM 10.1.

ATTACHMENT 5
Exhibit B1 to the Resolution

POINT OF

COMMENCEMENT

WOODBERRY WAY

TRUE POINT

OF BEGINNING
APN
0S7-022l-008
31' ROW
PER 4257 O.R. 652.
(ABANDONED UNDER

SEPARATE DOCUMENT)
S32"00'00"E 221.12'
15' PUBLIC ACCESS

EASEMENT (DEDICATED

PER THIS DOCUMENT)
-.

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FND 1" OPEN
IRON PIPE L=16.14'
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2525 EAST BIDWELL STREET
FOLSOM, CA 95630
916.638.8200
(FAX)916.934.5144

ENGINEERING COMPANY
Sacramento
JN:20015 9 25 2024
EXHIBIT B 2

PUBLIC ACCESS EASEMENT

IN THE CITY OF RANCHO CORDOVA,

COUNTY OF SACRAMENTO,

STATE OF CALIFORNIA
PRINT DATE: September 25, 2024 FILENAME: 20015-PAE.dwg BY: Francis Adrios ITEM 10.1.

ATTACHMENT 6
Exhibit B2 to the Resolution

MEMORANDUM

City Council Staff Report - Page 1 of 2

ITEM 12.1.

DATE: December 2, 2024

TO: Honorable Mayor and Council Members

FROM: Matt Tamayo, Chief of Police

SUBJECT: A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT NO. 2024-268 WITH FLOCK GROUP, INC. IN AN
AMOUNT NOT TO EXCEED $1,142,515 FOR AUTOMATED LICENSE

PLATE READER TECHNOLOGY

RECOMMENDATION

Adopt the Resolution.

RESULT OF RECOMMENDED ACTION

Adoption of the Resolution would allow the Rancho Cordova Police Department to move forward with implementing Automated License Plate Reader technology in the City.

BACKGROUND

Automated License Plate Readers (ALPR) is a technology that is used throughout the world.

ALPRs are used to assist with locating stolen or wanted vehicles by utilizing ALPR technology that captures digital images of license plates on vehicles as they pass cameras located throughout the City. The license plate is scanned at a high rate of speed and cross-checked against a database. If a vehicle is identified as stolen or wanted, local law enforcement agencies are notified. The ALPR system stores the location, time, vehicle information, and the photos of the vehicle and license plate. All of this data can be retrieved and used for investigative purposes. Nationwide, over 3,000 law enforcement agencies utilize ALPR, and it is becoming an effective multiplier for law enforcement agencies, leading to apprehension of criminals faster, quicker closure of cases and being able to help solve cases that they could not have done without this technology.

The Flock Group, Inc, doing business as Flock Safety is the sole manufacturer and distributor of the Flock Safety ALPR camera. The system is an all-inclusive service subscription model that includes ALPR camera hardware, hardware installation, hardware monitoring, hardware maintenance, software, software updates, unlimited users, unlimited storage of data up to one year from the date of capture, LTE connectivity, solar panels, poles, mounting equipment, and a direct link to AXON's Evidence.com digital media storage system, which is utilized by the Sacramento Sheriff's Office. Only Flock Safety offers this all-inclusive service, which is beneficial for the Rancho Cordova Police Department (RCPD) to maintain a working and efficient ALPR system.

City Council Staff Report - Page 2 of 2

The City is utilizing the Sacramento County Sheriff's Office agreement with Flock Safety for the pricing of the services. The Sacramento County Sheriff's Office utilized a sole-source determination to purchase Flock Safety, to ensure regional connectivity with other law enforcement agencies. Other regional partners, including Elk Grove Police Department, Citrus Heights Police Department, Folsom Police Department, Galt Police Department and West Sacramento Police Department are working together to create a Regional Real Time Information Center (RTIC) utilizing Elk Grove's RTIC as the base. Elk Grove Police Department's RTIC utilizes Flock Safety's FlockOS cloud-based public safety platform and Flock Safety ALPR cameras and the integration with the regional partners will assist RCPD and other local agencies with locating stolen vehicles, apprehending suspects, locating missing persons, and other law enforcement related successes. RCPD will be able to utilize this technology within the RCPD RTIC and integrate with all the regional partners.

The Rancho Cordova Police Department is requesting authorization to enter into a five-year agreement with Flock Group, Inc. to install and maintain 53 APLR cameras within the City of Rancho Cordova in an amount not to exceed $1,142,515 to deploy this technology throughout the City. This amount includes the current five-year contract totaling $1,038,650 for 53 APLR's and an additional 10% of the total contract amount as contingency should the City desire additional APLR cameras in the future.

FISCAL IMPACT AND FUNDING SOURCE

The total amount of the five-year contract term for Automated License Plate Reader technology is $1,142,515 and will be paid through the City's general fund annually.

ATTACHMENT(S)

1. Resolution

2. Flock Quote

ITEM 12.1. ATTACHMENT 1
Resolution No. XX-2024 Page 1 of 1

CITY OF RANCHO CORDOVA

RESOLUTION NO. XX-2024

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, STATE OF CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT NO. 2024-268 WITH FLOCK GROUP, INC. IN AN AMOUNT NOT TO EXCEED $1,142,515

WHEREAS, Automated License Plate Reader (ALPR) technology is used throughout the world to assist with locating stolen or wanted vehicles; and

WHEREAS, ALPR technology systems store the location, time, vehicle information, and photos of the vehicle and license plate; and

WHEREAS, this information is vital to law enforcement agencies in locating stolen vehicles, apprehending suspects, locating missing persons, and investigative follow-up; and

WHEREAS, the benefits of the Flock ALPR system will lead to an increase in solved crimes which will, in turn, improve community safety;
WHEREAS, Flock Group, Inc. is the sole manufacturer and distributor of the Flock Safety ALPR camera and is utilized by the local regional law enforcement partners and allows for an integration with our local regional law enforcement partners; and WHEREAS. the Rancho Cordova Police Department is requesting authorization to enter into a five-year agreement with Flock Group, Inc. to install and maintain 53 APLR cameras within the City of Rancho Cordova, plus an additional 10% contingency should the City desire additional APLR cameras in the future.

NOW, THEREFORE, BE IT HEREBY RESOLVED THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA DOES authorize the City Manager to Execute Contract No. 2024-268 with Flock Group, Inc. in an amount not to exceed $1,142,515, in a form approved by the City Attorney.

PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 2nd day of December 2024 by following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST:

David Sander, Mayor
Stacy Leitner, CMC
City Clerk

Flock Safety + CA - Rancho Cordova
PD
______________
Flock Group Inc.
1170 Howell Mill Rd, Suite 210
Atlanta, GA 30318
______________
MAIN CONTACT:

Kyle Egkan
[email protected]
7144690389
ITEM 12.1.

ATTACHMENT 2

EXHIBIT A

ORDER FORM

Customer: CA - Rancho Cordova PD Initial Term: 60 Months Legal Entity Name: CA - Rancho Cordova PD Renewal Term: 24 Months Accounts Payable Email: Payment Terms: Net 30
Address: 2897 Kilgore Road Rancho Cordova, California
95670
Billing Frequency: Annual
Retention Period: 365 Days

Hardware and Software Products
Annual recurring amounts over subscription term

Item Cost Quantity Total
Flock Safety Platform $204,900.00
Flock Safety Flock OS
FlockOS ™ - - Essentials Included 1 Included
Flock Safety LPR Products
Flock Safety Falcon ® - Included 38 Included
Solar Falcon ® LR - Included 15 Included
Flock Safety Platform Add Ons
Extended data retention (Up to 1 Year) -
Included 38 Included
Extended data retention (Up to 1 Year) -
Included 15 Included

Professional Services and One Time Purchases

Item Cost Quantity Total
One Time Fees
Flock Safety Professional Services
Professional Services - Standard Implementation Fee
- $650.00 10 $6,500.00
Professional Services - Existing Infrastructure
Implementation Fee - $150.00 28 $4,200.00
Professional Services - Solar Implementation Fee - $750.00 2 $1,500.00 Professional Services - Existing Infrastructure
Implementation Fee - $150.00 13 $1,950.00

Subtotal Year 1: $219,050.00
ITEM 12.1.

ATTACHMENT 2

Annual Recurring Subtotal: $204,900.00
Estimated Tax: $0.00
Contract Total: $1,038,650.00

The Term for Flock Hardware shall commence upon first installation and validation, except that the Term for any Flock Hardware that requires self- installation shall commence upon execution of the Agreement. In the event a Customer purchases more than one type of Flock Hardware, the earliest Term start date shall control. In the event a Customer purchases software only, the Term shall commence upon execution of the Agreement.

Taxes shown above are provided as an estimate. Actual taxes are the responsibility of the Customer. This Agreement will automatically renew for successive renewal terms of the greater of one year or the length set forth on the Order Form (each, a “Renewal Term”) unless either Party gives the other Party notice of non-renewal at least thirty (30) days prior to the end of the then-current term.

ITEM 12.1.

ATTACHMENT 2

Billing Schedule

Billing Schedule Amount (USD)
Year 1
At Contract Signing $219,050.00
Annual Recurring after Year 1 $204,900.00
Contract Total $1,038,650.00
*Tax not included

ITEM 12.1.

ATTACHMENT 2

Product and Services Description
Flock Safety Platform Items Product Description
FlockOS ™ - - Essentials
An integrated public safety platform that detects, centralizes and decodes actionable evidence to increase safety, improve efficiency, and connect the community.

Flock Safety Falcon ® -
Law enforcement grade infrastructure-free (solar power + LTE) license plate recognition camera with Vehicle Fingerprint ™ technology (proprietary machine learning software) and real-time alerts for unlimited users.

Professional Services - Standard
Implementation Fee -
One-time Professional Services engagement. Includes site and safety assessment, camera setup and testing, and shipping and handling in accordance with the Flock Safety Standard Implementation Service Brief.

Professional Services - Existing
Infrastructure Implementation Fee -
One-time Professional Services engagement. Includes site and safety assessment of existing vertical infrastructure location, camera setup and testing, and shipping and handling in accordance with the Flock Safety Standard Implementation Service Brief.

Extended data retention (Up to 1
Year) - Extended data retention for up to 1 year for 1 Law Enforcement grade Falcon camera.

Solar Falcon ® LR -
Law enforcement grade, long range and high vehicle speed license plate recognition camera with Vehicle Fingerprint ™ technology (proprietary machine learning software) and real-time alerts for unlimited users, with LTE. Solar Power only. AC power is also available if needed.

Extended data retention (Up to 1
Year) - Extended data retention for up to 1 year for 1 Law Enforcement grade Falcon camera.

Professional Services - Solar
Implementation Fee -
One-time Professional Services engagement. Includes site and safety assessment, camera setup and testing, and shipping and handling in accordance with the Flock Safety Standard Implementation Service Brief.

Professional Services - Existing
Infrastructure Implementation Fee -
One-time Professional Services engagement. Includes site and safety assessment of existing vertical infrastructure location, camera setup and testing, and shipping and handling in accordance with the Flock Safety Standard Implementation Service Brief.

FlockOS Features & Description
FlockOS Features Description
Community Network Access Access to all privately owned Flock devices within your jurisdiction that have been shared with you.

Unlimited Users Unlimited users for FlockOS
State Network (License Plate Lookup Only) Allows agencies to look up license plates on all cameras opted in to the statewide Flock network.

Nationwide Network (License Plate Lookup Only) Allows agencies to look up license plates on all cameras opted in to the nationwide Flock network.

Time & Location Based Search Search full, partial, and temporary plates by time at particular device locations License Plate Lookup Look up specific license plate location history captured on Flock devices Vehicle Fingerprint Search Search footage using Vehicle Fingerprint™ technology. Access vehicle type, make, color, license plate state, missing / covered plates, and other unique features like bumper stickers, decals, and roof racks.

Insights & Analytics Reporting tool to help administrators manage their LPR program with device performance data, user and network audits, plate read reports, hot list alert reports, event logs, and outcome reports.

ESRI Based Map Interface
Flock Safety’s maps are powered by ESRI, which offers the ability for 3D visualization, viewing of floor plans, and layering of external GIS data, such as City infrastructure (i.e., public facilities, transit systems, utilities), Boundary mapping (i.e., precincts, county lines, beat maps), and Interior floor plans (i.e., hospitals, corporate campuses, universities)
Real-Time NCIC Alerts on Flock ALPR Cameras Alert sent when a vehicle entered into the NCIC crime database passes by a Flock camera Unlimited Custom Hot Lists Ability to add a suspect’s license plate to a custom list and get alerted when it passes by a Flock camera Law Enforcement Network Access The ability to request direct access to evidence detection devices from Law Enforcement agencies outside of your jurisdiction.

ITEM 12.1.

ATTACHMENT 2

By executing this Order Form, Customer represents and warrants that it has read and agrees to all of the terms and conditions contained in the Master Services Agreement attached.

The Parties have executed this Agreement as of the dates set forth below.

FLOCK GROUP, INC. Customer: CA - Rancho Cordova PD

By:
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By:
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Name:
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Name:
\FSFullname1\
Title:
\FSTitle2\
Title:
\FSTitle1\
Date:
\FSDateSigned2\
Date:
\FSDateSigned1\

PO Number:

ITEM 12.1.

ATTACHMENT 2

MEMORANDUM

City Council Staff Report - Page 1 of 2

ITEM 12.2.

DATE: December 2, 2024

TO: Honorable Mayor and Council Members

FROM: Amanda Norton, Economic Development Director

SUBJECT: A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT NO. 2024-269 IN AN AMOUNT NOT TO EXCEED
$2,777,937 WITH THE RANCHO CORDOVA AREA CHAMBER OF

COMMERCE FOR BUSINESS RETENTION SERVICES

RECOMMENDATION

Adopt the Resolution.

RESULT OF RECOMMENDED ACTION

Adoption of the Resolution would authorize the City Manager to execute an agreement with the Rancho Cordova Area Chamber of Commerce in an amount not to exceed $2,777,937 for business retention services for a three-year contract, February 2025 – February 2028.

BACKGROUND

In November 2024, City staff presented the City Council with a three-year Economic Development Strategic Plan. The Strategy has three goal areas: business development, placemaking & real estate, and workforce partnerships. Within each goal area there are specific strategies that are designed level up to the goals. While the Economic Department staff is responsible for the work being conducted within the strategies, there are many strategies within the goal areas that require partnership to execute the work. Below are some of the work products that are proposed to be done in partnership with the Chamber:

Goal Area: Business Development
• Small Business Formation and Growth
o Understanding Artificial Intelligence (AI), Training and Applying AI. When a business invests in AI, it can significantly improve operational efficiency, enhance decision-making by analyzing vast amounts of data, personalize customer experiences, automate repetitive tasks, reduce costs, identify new market trends, and drive innovation and competitive advantage within its industries. AI allows businesses to operate faster, smarter, and more effectively.

It can predict market trends and consumer behavior, helping businesses anticipate future needs and adjust their strategies accordingly. This initiative aims to empower small businesses in Rancho Cordova by providing comprehensive AI training tailored to their specific needs. The program will focus on businesses with 1–50 employees.

City Council Staff Report - Page 2 of 2

o Minority Business Assistance & Recovery Kickstart (MBARK) Cohort Project. The Business Development goal area has strategies that focus on business retention. The Chamber has been providing the business community with the MBARK program for the past two years. The focus of the program is to both work one-on-one and in cohorts with small businesses to provide technical assistance that will help the businesses be more resilient and grow. o Business Retention and Expansion Data. The Economic Development Department and City are looking to move to data-driven decision-making. The Economic Development Department will be working to gain access and collect internal and external data. The Chamber is also looking to embark on a data collection effort. Economic Development Department staff will work with the Chamber to ensure data that is collected will be useful to both entities and avoid duplication of work.

Goal Area: Workforce Partnerships
• Talent Pipeline Management (TPM) Program. The TPM Program focuses on working with industry to identify workforce talent needs, draft job announcements that can be used across the industry, identify or partner to create educational pathways for the jobs, and then assist with marketing to help residents learn about the job and educational opportunities.

In addition to the above items, the Chamber will be focusing on strategically increasing revenue across the Chamber's business lines. The Chamber will be working on a data-driven roadmap, scaling programs, and expanding their offerings, that will create revenue streams to bolster their financial independence while delivering greater value to the City's business community.

Regular updates and reporting will be an important component of the contract with the Chamber. The Chamber and Economic Development Department staff currently meet monthly to discuss initiatives. For this contract, performance will be tied to metrics and outcomes. The metrics and outcomes of each year will impact the work being done in each subsequent year.

FISCAL IMPACT AND FUNDING SOURCE

The Contract with the Rancho Cordova Area Chamber of Commerce would be funded through Measure R.

ATTACHMENT(S)

1. Resolution

2. Rancho Cordova Area Chamber of Contract Contract 2025-2028

ITEM 12.2. ATTACHMENT 1 Resolution No. XX-2024 Page 1 of 2

CITY OF RANCHO CORDOVA

RESOLUTION NO. XX-2024

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, STATE

OF CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT

WITH THE RANCHO CORDOVA AREA CHAMBER OF COMMERCE IN AN AMOUNT NOT TO EXCEED $2,608,057 FOR BUSINESS RETENTION SERVICES FOR FEBRUARY 2025 – FEBRUARY 2028

WHEREAS, the City of Rancho Cordova (the "City") wishes to contract with the Rancho Cordova Area Chamber of Commerce (the "Chamber") for business retention services for February 2025 – February 2028; and

WHEREAS, the City would like to enter into a new Business Services Agreement (the "Agreement") with the Chamber, in an amount not to exceed $2,777,937 to assist the Economic Development Department complete strategies from the goals in the Economic Development Strategic Plan; and

WHEREAS, the City and the Chamber have negotiated the Agreement substantially in the form on file with the City Clerk that sets forth the requirements for the Chamber's services; and

WHEREAS, there are sufficient funds budgeted to cover the costs of the Agreement; and

WHEREAS, the Agreement is in the best interest of City and the health, safety, and welfare of its residents, and in accord with the public purposes and provisions of applicable state and local laws and requirements.

NOW, THEREFORE, BE IT HEREBY RESOLVED THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA authorizes the City Manager to execute an agreement with the Rancho Cordova Area of Commerce in an amount not to exceed $2,777,937 for business retention services for February 2025 – February 2028, in a form approved by the City Attorney, and to execute all other documents and to take such actions as necessary to carry out the intent of this Resolution.

PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 2nd day of December 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ITEM 12.2. ATTACHMENT 1 Resolution No. XX-2024 Page 2 of 2 ATTEST:

David Sander, Mayor

Stacy Leitner, CMC
City Clerk

Business Services Agreement between City of Rancho Cordova And the Rancho Cordova Area Chamber of Commerce
December 2, 2023

CONTRACT NO.:2024-269
BUS

INESS SERVICES AGREEMENT BETWEEN THE CITY

OF RANCHO CORDOVA AND

RANCHO CORDOVA AREA CHAMBER OF COMMERCE
T
HIS AGREEMENT for business services is made by and between the City of Rancho Cordova, a California municipal corporation (“City”), and The Rancho Cordova Area Chamber of Commerce, a California Non-Profit Mutual Benefit Corporation exempt from tax under Internal Revenue Code section 501 (c)(6), (“Chamber”) as of February 1, 2025 (the “Effective Date”). The City and Professional are collectively referred to herein as the “Parties.” S
ECTION 1. SERVI CES. Subject to the terms and conditions set forth in this Agreement, Chamber shall provide to City the services described in the Scope of Work attached as Exhibit A at the time and place and in the manner specified therein. In the event of a conflict or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.

1.1 Term of Services. The term of this Agreement shall begin on the date first noted above and shall end on February 29, 2028, the date of completion specified in Exhibit A. Chamber shall complete the work described in Exhibit A prior to the date of completion, unless the term of this Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Chamber to complete the services required by this Agreement shall not affect the City’s right to terminate this Agreement, as provided for in Section 8.

1.2 Assignment of Personnel. Chamber shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Chamber shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons.

1.3 Time. Chamber shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to satisfy Chamber’s obligations hereunder.

S
ECTION 2. COM PENSATION. City hereby agrees to pay Chamber a sum not to exceed Two Million Seven Hundred Seventy-Seven Thousand Nine Hundred Thirty Seven Dollars ($2,777,937) (“Not to Exceed Amount”), notwithstanding any contrary indications that may be contained in Chamber’s proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Chamber’s proposal, attached as Exhibit A, regarding the amount of compensation, this Agreement shall prevail. City shall pay Chamber for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Chamber for services rendered pursuant to this Agreement.

Chamber shall s ubmit all invoices to City in the manner specified herein. Except as specifically authorized by City, Chamber shall not bill City for duplicate services performed by more than one person.

C
hamber and City acknowledge and agree that compensation paid by City to Chamber under this Agreement is based upon Chamber’s estimated costs of providing the services required hereunder, including salaries and benefits of ITEM 12.2.

ATTACHMENT 2

Business Services Agreement between City of Rancho Cordova And the Rancho Cordova Area Chamber of Commerce
December 2, 2023

CONTRACT NO.:2024-269

employees and subcontractors of Chamber. Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Chamber and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement.

2.1 Invoices. Chamber shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information:
 S erial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;  The beginning and ending dates of the billing period;  A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion;
 At City’s option, for each work item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense;
 The total number of hours of work performed under the Agreement by Chamber and each employee, agent, and subcontractor of Chamber performing services hereunder, as well as a separate notice when the total number of hours of work by Chamber and any individual employee, agent, or subcontractor of Chamber reaches or exceeds 800 hours, which shall include an estimate of the time necessary to complete the work described in Exhibit A;
 The Chamber’s signature.

2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have 30 days from the receipt of an invoice that complies with all of the requirements above to pay Chamber.

2.3 Final Payment. City shall pay the last 10% of the total sum due pursuant to this Agreement within sixty (60) days after completion of the services and submittal to City of a final invoice, if all services required have been satisfactorily performed.

2.4 Total Payment. City shall pay for the services to be rendered by Chamber pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Chamber in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement.

I
n no event shall Chamber submit any invoice for an amount in excess of the Not to Exceed Amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment.

2.5 Hourly Fees. Fees for work performed by Chamber on an hourly basis shall not exceed the amounts shown on the fee schedule set forth in Exhibit B.

ITEM 12.2.

ATTACHMENT 2

Business Services Agreement between City of Rancho Cordova And the Rancho Cordova Area Chamber of Commerce
December 2, 2023

CONTRACT NO.:2024-269

2.6 Reimbursable Expenses. Reimbursable expenses, if any, are set forth in Exhibit B, and shall not exceed Zero dollars ($0). Expenses not listed in Exhibit B are not chargeable to City. Reimbursable expenses are included in the total amount of compensation provided under this Agreement that shall not be exceeded.

2.7 Payment of Taxes. Chamber is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.

2.8 Payment upon Termination. In the event that the City or Chamber terminates this Agreement pursuant to Section 8, the City shall compensate the Chamber for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Chamber shall maintain adequate logs and timesheets in order to verify costs incurred to that date.

2.9 Authorization to Perform Services. The Chamber is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator.

S
ECTION 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Chamber shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Chamber only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein.

City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Chamber’s use while consulting with City employees and reviewing records and the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities.

SECTION 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Chamber, at its own cost and expense, shall procure “occurrence coverage” insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Chamber and its agents, representatives, employees, and subcontractors.

Chamber shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects to the City. Chamber shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Chamber’s bid. Chamber shall not allow any subcontractor to commence work on any subcontract until Chamber has obtained all insurance required herein for the subcontractor(s) and provided evidence, or evidence of such subcontractor having its own insurance coverage that meets the insurance required herein, to City. Verification of Chamber having the required insurance shall be submitted and made part of this Agreement prior to execution.

Chamber shall maintain all required insurance listed herein for the duration of this Agreement. Evidence of the necessary coverage for any subcontractor shall be provided to City before subcontractor performs any services hereunder.

ITEM 12.2.

ATTACHMENT 2

Business Services Agreement between City of Rancho Cordova And the Rancho Cordova Area Chamber of Commerce
December 2, 2023

CONTRACT NO.:2024-269

4.1 Workers’ Compensation. Chamber shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Chamber. The Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,000.00) per accident. In the alternative, Chamber may rely on a self- insurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self- insurance program meets the standards of the Labor Code shall be solely in the discretion of the Contract Administrator. The insurer, if insurance is provided, or the Chamber, if a program of self- insurance is provided, shall waive all rights of subrogation against the City and its officers, officials, employees, and volunteers for loss arising from work performed under this Agreement.

An endorsement shall state that coverage shall not be canceled except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to the City.

Chamber shall notify City within fourteen (14) days of notification from Chamber’s insurer if such coverage is suspended, voided or reduced in coverage or in limits.

The requirement to maintain Statutory Worker’s Compensation and Employer’s Liability Insurance may be waived by the City upon written verification that Chamber does not have any employees.

4.2 Commercial General and Automobile Liability Insurance.

4.2.1 General requirements. Chamber, at its own cost and expense, shall maintain commercial general liability insurance for the term of this Agreement in an amount not less than TWO MILLION DOLLARS ($2,000,000.00) and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00). The commercial general liability and automobile liability insurance shall be per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a commercial general liability insurance or an automobile liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non- owned automobiles.

4.2.2 Minimum scope of coverage. Commercial general liability coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (most recent edition) covering comprehensive General Liability on an “occurrence” basis. Automobile coverage shall be at least as broad as Insurance S
ervices Office Automobile Liability form CA 0001 (most recent edition), Code 1 (any auto). No endorsement shall be attached limiting the coverage.

ITEM 12.2.

ATTACHMENT 2

Business Services Agreement between City of Rancho Cordova And the Rancho Cordova Area Chamber of Commerce
December 2, 2023

CONTRACT NO.:2024-269

4.2.3 Additional requirements. Each of the following shall be included in the insurance coverage or added as an endorsement to the policy:

(a
) City and its officers, employees, agents, and volunteers shall be covered as additional insureds with respect to each of the following: liability arising out of activities performed by or on behalf of Chamber, including the insured’s general supervision of Chamber; products and completed operations of Chamber; premises owned, occupied, or used by Chamber; and automobiles owned, leased, or used by the Chamber. The coverage shall contain no special limitations on the scope of protection afforded to City or its officers, employees, agents, or volunteers.

(b) The insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis.

(c) An endorsement must state that coverage is primary insurance with respect to the City and its officers, officials, employees and volunteers, and that no insurance or self-insurance maintained by the City shall be called upon to contribute to a loss under the coverage.

(d) Any failure of Chamber to comply with reporting provisions of the policy shall not affect coverage provided to City and its officers, employees, agents, and volunteers.

(e) An endorsement shall state that coverage shall not be canceled except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to the City. Chamber shall notify City within fourteen (14) days of notification from Chamber’s insurer if such coverage is suspended, voided or reduced in coverage or in limits.

4.2 Al
l Policies Requirements.

4.2.1 A cceptability of insurers. All insurance required by this section is to be placed with insurers with a Bests’ rating of no less than A:V11.

4.2.2 V erification of coverage. Prior to beginning any work under this Agreement, Chamber shall furnish City with certificates of insurance and with original endorsements effecting coverage required herein. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The City reserves the right to require complete, certified copies of all required insurance policies, at any time.

4.2.3 S
ubcontractors. Chamber shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

ITEM 12.2.

ATTACHMENT 2

Business Services Agreement between City of Rancho Cordova And the Rancho Cordova Area Chamber of Commerce
December 2, 2023

CONTRACT NO.:2024-269

4.2.4 Deductibles and Self-Insured Retentions. Chamber shall disclose to and obtain the approval of City for the self-insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement.

D
uring the period covered by this Agreement, only upon the prior express written authorization of Contract Administrator, Chamber may increase such deductibles or self- insured retentions with respect to City, its officers, employees, agents, and volunteers.

The Contract Administrator may condition approval of an increase in deductible or self- insured retention levels with a requirement that Chamber procure a bond, guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them.

4.2.5 W
aiver of Subrogation. Chamber hereby agrees to waive subrogation which any insurer or contractor may require from vendor by virtue of the payment of any loss. Consultant agrees to obtain any endorsements that may be necessary to effect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the entity for all work performed by the Chamber, its employees, agents, and subcontractors.

4.2.6 N
otice of Reduction in Coverage. In the event that any coverage required by this section is reduced, limited, or materially affected in any other manner, Chamber shall provide written notice to City at Chamber’s earliest possible opportunity and in no case later than five (5) days after Chamber is notified of the change in coverage.

4.3 R
emedies. In addition to any other remedies City may have if Chamber fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Chamber’s breach:
(a) Ob
tain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;
(b) Order Chamber to stop work under this Agreement or withhold any payment that becomes due to Chamber hereunder, or both stop work and withhold any payment, until Chamber demonstrates compliance with the requirements hereof; and/or
(c) Terminate this Agreement.

SECTION 5. I NDEMNIFICATION AND CHAMBER’S RESPONSIBILITIES.

5.1 General Requirement. Chamber shall indemnify, defend with counsel selected by the City, and hold harmless the City and its officials, officers, employees, agents, and volunteers from and against any and all losses, liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions of Chamber or its employees, subcontractors, or agents, by acts for which they could be held strictly liable, or by the quality or character of their ITEM 12.2.

ATTACHMENT 2

Business Services Agreement between City of Rancho Cordova And the Rancho Cordova Area Chamber of Commerce
December 2, 2023

CONTRACT NO.:2024-269

work. The foregoing obligation of Chamber shall not apply when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the actions of Chamber or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or violation of law. It is understood that the duty of Chamber to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code.

Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Chamber from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Chamber acknowledges and agrees to the provisions of this Section and that it is a material element of consideration.

5.2 PERS Indemnification. In the event that Chamber or any employee, agent, or subcontractor of Chamber providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Chamber shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Chamber or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

5.3 Design Professionals. To the extent that the services under this Agreement include design professional services subject to California Civil Code Section 2782.8, as may be amended from time to time, Professional’s duty to indemnify under Sections 5.1 and 5.2 shall only be to the maximum extent permitted by California Civil Code Section 2782.8.

SECTION 6. S
TATUS OF CHAMBER.

6.1 Independent Contractor. At all times during the term of this Agreement, Chamber shall be an independent contractor as defined in Labor Code Section 3353, and shall not be an employee of City. Nothing contained in this Agreement shall be construed to be inconsistent with the foregoing relationship or status. City shall have the right to control Chamber only insofar as the results of Chamber’s services rendered pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise City shall not have the right to control the means by which Chamber accomplishes services rendered pursuant to this Agreement.

Chamber shall have no power or authority by this Agreement to bind the City in any respect. All employees and agents hired or retained by Chamber are employees and agents of Chamber and not of the City. The City shall not be obligated in any way to pay any wage claims or other claims made against Chamber by any such employees or agents, or any other person resulting from performance of this Agreement.

N
otwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Chamber and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any

ITEM 12.2.

ATTACHMENT 2

Business Services Agreement between City of Rancho Cordova And the Rancho Cordova Area Chamber of Commerce
December 2, 2023

CONTRACT NO.:2024-269

and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. Chamber shall not allow any employee to become eligible for a claim for PERS benefits.

6.2 Chamber Not an Agent. Except as City may specify in writing, Chamber shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent.

Chamber shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.

SECTION 7. L
EGAL REQUIREMENTS.

7.1 Governing Law. The laws of the State of California shall govern this Agreement.

7.2 Compliance with Applicable Laws. Chamber and any subcontractors shall comply with all laws and regulations applicable to the performance of the work hereunder, including but not limited to, the California Building Code, the Americans with Disabilities Act, and any copyright, patent or trademark law. Chamber’s failure to comply with any law(s) or regulation(s) applicable to the performance of the work hereunder shall constitute a breach of contract.

7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Chamber and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program.

7.4 Licenses and Permits. Chamber represents and warrants to City that Chamber and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions.

Chamber represents and warrants to City that Chamber and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Chamber and any subcontractors shall obtain and maintain valid Business Licenses from City during the term of this Agreement.

7.5 Nondiscrimination and Equal Opportunity. Chamber shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Chamber under this Agreement. Chamber shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Chamber thereby.

ITEM 12.2.

ATTACHMENT 2

Business Services Agreement between City of Rancho Cordova And the Rancho Cordova Area Chamber of Commerce
December 2, 2023

CONTRACT NO.:2024-269

Chamber shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement.

SECTION 8. T ERMINATION AND MODIFICATION.

8.1 Termination. Chamber or City may cancel this Agreement upon 30 day’s written notice to the other and shall include in such notice the reasons for cancellation.

In the event of termination, Chamber shall be entitled to compensation for services performed to the effective date of termination; City, however, may condition payment of such compensation upon Chamber delivering to City any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Chamber or prepared by or for Chamber or the City in connection with this Agreement.

8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Chamber understands and agrees that, if City grants such an extension, City shall have no obligation to provide Chamber with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Chamber for any otherwise reimbursable expenses incurred during the extension period.

8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the parties.

8.4 Assignment. City and Chamber recognize and agree that this Agreement contemplates performance by Chamber and is based upon a determination of Chamber’s unique competence, experience, and specialized institutional knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the Chamber’s reputation and competence of Chamber. Chamber may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator.

8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Chamber shall survive the termination of this Agreement.

8.6 Options upon Breach by Chamber. If Chamber materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, the following:

8.6.1 Immediately terminate the Agreement;

8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Chamber pursuant to this Agreement;

8.6.3 Retain a different contractor to complete the work described in Exhibit A not finished by Chamber; or
ITEM 12.2.

ATTACHMENT 2

Business Services Agreement between City of Rancho Cordova And the Rancho Cordova Area Chamber of Commerce
December 2, 2023

CONTRACT NO.:2024-269

8.6.4 Charge Chamber the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Chamber pursuant to Section 2 if Chamber had completed the work.

SECTION 9. I NTELLECTUAL PROPERTY AND KEEPING AND STATUS OF RECORDS.

9.1 P rograms Created as Part of Chamber’s Performance. This Agreement contemplates the creation by Chamber of various programs, data and research, classes, seminars, electronic presentation slides, and information to be published on websites to benefit businesses in the City as well as studies to determine ways to improve business in the City, which is related to the Chamber’s tax exempt purpose and set forth in Exhibit A (Programs). City and Chamber agree that both organizations have an interest in these programs and that the Chamber has an interest in continuing such programs after the expiration of this Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are not prepared exclusively for the City and are suitable for future use by Chamber as well as City.

9.2 C
opyright . The authorship of works under this Agreement shall not be considered a “work made for hire” under Federal Copyright laws. With respect to any works related to the Programs that are jointly authored by the City and the Chamber, the copyright to such works shall be jointly owned by t
he City and the Chamber. Chamber shall own the copyright in all works, including releases, publicity materials, presentations and publications related to Programs or developed under this Agreement that are solely authored by Chamber. Chamber’s copyright in works shall be subject to a royalty-free, nonexclusive, and irrevocable license to City to reproduce, translate, modify, display, publish, use, and distribute such works and to authorize others to do so.

9.3 W
ebsites. Any Programs to be published on a Website will be published on Chamber’s Website and City will provide a link to such Website on the City’s Website.

9.4 N ames and Trademarks. City’s name and logo should only be used with prior written consent from the City. Chamber shall own the trademark and other intellectual property rights in all Programs developed by it under this Agreement including any classes, surveys, presentations, seminars, images, code, software, and Website files.

9.5 C
hamber’s Books and Records. Chamber shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to the Chamber pursuant to this Agreement.

9.6 I
nspection and Audit of Records. Any records or documents that Section 9.2 of this Agreement requires Chamber to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California ITEM 12.2.

ATTACHMENT 2

Business Services Agreement between City of Rancho Cordova And the Rancho Cordova Area Chamber of Commerce
December 2, 2023

CONTRACT NO.:2024-269

Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement.

SECTION 10. M
ISCELLANEOUS PROVISIONS.

10.1 A ttorneys’ Fees. If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.

10.2 V enue. In the event that either party brings any action against the other under this Agreement, the parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Sacramento or in the United States District Court for the Eastern District of California.

10.3 S
everability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.

10.4 No Im plied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.

10.5 S uccessors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the parties.

10.6 Us e of Recycled Products. Chamber shall prepare and submit all reports, written studies, and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper.

10.7 C
onflict of Interest. Chamber shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq.

C
hamber hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Chamber was an employee, agent, appointee, or official of the City in the previous twelve months, Chamber warrants that it did not participate in any manner in the forming of this Agreement.

Chamber understands that, if this Agreement is made in violation of Government Code §1090 et.seq., the entire Agreement is void and Chamber will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Chamber will be required to reimburse the City for any sums paid to the Chamber. Chamber ITEM 12.2.

ATTACHMENT 2

Business Services Agreement between City of Rancho Cordova And the Rancho Cordova Area Chamber of Commerce
December 2, 2023

CONTRACT NO.:2024-269

understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California.

10.8 S olicitation. Chamber agrees not to directly solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials. Nothing in this provision shall prohibit Chamber from advertising the benefits of a business being a member of the Chamber.

10.9 C ontract Administration. This Agreement shall be administered by Amanda Norton (“Contract Administrator”). All correspondence shall be directed to or through the Contract Administrator or his or her designee.

10.10 Notices. An y written notice to Chamber shall be sent to:

Rancho Cordova Chamber of Commerce
ATTN: Diann Rogers
2729 Prospect Park Dr. #117,
Ranch Cordova, CA 95670

Email Address (for Insurance Update Requests)
[email protected]
Any wr itten notice to City shall be sent to:

City of R ancho Cordova
ATTN: Amanda Norton
2729 Prospect Park Dr., Rancho Cordova, CA 95670

10.11 Professional Seal. [INTENTIONALLY OMITTED]

10.12 I ntegration. This Agreement, including the scope of work attached hereto and incorporated herein as Exhibit A, and the compensation schedule attached hereto and incorporated herein as Exhibit B, represents the entire and integrated agreement between City and Chamber and supersedes all prior negotiations, representations, or agreements, either written or oral.

10.13 I RS Form W-9. Chamber shall complete and submit Internal Revenue Service Form W-9 to the City before execution of this Agreement. The City’s Finance Director shall have authority to waive this requirement.

ITEM 12.2.

ATTACHMENT 2

Business Services Agreement between City of Rancho Cordova And the Rancho Cordova Area Chamber of Commerce
December 2, 2023

CONTRACT NO.:2024-269

IN WITNESS WHEREOF, the Parties have executed this Agreement as of the day and year first set forth above, which date shall be considered by the Parties to be the effective date of this Agreement.

CITY OF RANCHO CORDOVA CHAMBER

Micah Runner, City Manager Diann Rogers, President and CEO

Date: D ate:

Attest:

Stacy Leitner, CMC, City Clerk
Date:

Approved as to Form:

Adam U. Lindgren, City Attorney
ITEM 12.2.

ATTACHMENT 2

CONTRACT NO.:2023-243
Business Services Agreement between City of Rancho Cordova And the Rancho Cordova Area Chamber of Commerce Exhibit A
December 2, 2024

EXHIBIT A

Contract Elements for February 2025 – February 2028

1. New Business Support – Grow & Thrive
Primary Element: MBARK: Small Business Development & Training Program Requested Investment: $282,555
For example:

Per Cohort: $94,185 (3)
Approximate Investment per participant: $9,418 (10 x 3)

Capacity Building
There is a strong correlation between early access to relevant training and an increased likelihood of business success, represented by higher revenue, improved customer satisfaction, and sustainable growth; essentially, early training can significantly improve a small business's chances of thriving in its early stages. Our program includes essential business skills, enhancing adaptability and agility, and learning to reduce risk, which results in a much more confident and prosperous business owner.

O
ur training is relevant. The SMEs are top-notch, and their content is applicable. Today, fifty business owners have completed the MBARK program. Fifty businesses have a greater chance of success, growth, and contributing to the economic vitality of our City.

Methodology: The MBARK program is a Chamber-driven initiative offering a 30-week business development and training series for SMBs in Rancho Cordova. Through three cohorts in 2025, MBARK will provide technical training and targeted resources tailored to specific small business needs. The Chamber will manage and execute the program, ensuring it aligns with the needs of local businesses. We will also track participants' progress to evaluate program elements and levels of success.

2025 Deliverables:

Structure & Format
• Three 10-week MBARK cohorts (thirty weeks of programming) • The majority of training is in-person in a classroom-style setting • The two business coaching modules are online
• A welcome reception and dignified graduation are key elements in establishing the shared experience of the program.

Target Audience
• Recruit a minimum of ten (10) Rancho Cordova small and micro-businesses for each cohort. • Thirty businesses receive training each year
Training Components
• Qualified subject matter experts facilitate the program. • Provide comprehensive and applicable business training for this specific business audience. • Subjects include
o Keys to Effective Business Planning
o Business Coaching – two sessions targeted to the participants o Understanding and Building Business Credit
ITEM 12.2.

ATTACHMENT 2

CONTRACT NO.:2023-243
Business Services Agreement between City of Rancho Cordova And the Rancho Cordova Area Chamber of Commerce Exhibit A
December 2, 2024

o Funding Options for Your Small Business
o Best Practices for Managing Your Small Business Financials o Operating Within Your Jurisdiction and What You Need to Know o Media Training: Crisis Communications
o Creating a Compelling Brand and Marketing Strategy
o Strategies for E-Commerce, Web, and Social Media.

Support & Resources
• Deliver stipends and cohort-specific technical services. • Engage with participants quarterly after graduation, utilizing various tools to assess their progress and identify challenges.

Expected Outcomes
• Higher revenue
• Improved customer satisfaction
• Sustainable growth
• Essential business skills
• Enhanced adaptability and agility
• Reduced risk
• A more confident and prosperous business owner
Impact Metrics
• The goal is an 80% completion/graduation rate
• Participants are surveyed after each module to ensure relevancy, comprehension, and quality of instruction. • At least quarterly, Chamber staff will contact past graduates to assess progress, successes, and challenges. • Annual reports will be presented to the Council and staff.

2. Existing Business Support – Retain & Train
Primary Elements: Understanding AI, Training & Applying AI to Assist SMBs and Information Data Collection.

Requested Investment: $400,000

Capacity Building
AI is here to stay, and for our Rancho Cordova business community to remain relevant and prosperous, AI must be embraced. When a business invests in AI, it can significantly improve operational efficiency, enhance decision-making by analyzing vast amounts of data, personalize customer experiences, automate repetitive tasks, reduce costs, identify new market trends, and drive innovation and competitive advantage within its industries.

AI allows businesses to operate faster, smarter, and more effectively. It can predict market trends and consumer behavior, helping businesses anticipate future needs and adjust their strategies accordingly.

The Chamber has the assets to offer our City's business community a means for business owners and employees to embrace the technology and find a place for AI. In Rancho Cordova, we are fortunate to have access to some of the best and brightest in the AI arena. We would be doing a disservice if we ignored this opportunity to provide AI training and give our businesses a valuable tool to ensure their best chance of success.

W
e will develop a data collection platform to ensure we connect with Rancho Cordova businesses. This platform's initial functions will be communicating opportunities, recruiting participants, and optimizing resource sharing. Eventually, the platform will be the tool to track engagement, identify trends in what businesses need, and optimize sharing resources and opportunities.

ITEM 12.2.

ATTACHMENT 2

CONTRACT NO.:2023-243
Business Services Agreement between City of Rancho Cordova And the Rancho Cordova Area Chamber of Commerce Exhibit A
December 2, 2024

Methodology: This initiative aims to empower small businesses in Rancho Cordova by providing comprehensive AI training tailored to their specific needs. The program aligns with the objectives of this overall proposal, focusing on businesses with 1–50 employees. We will create a data collection platform to help ensure we can connect with Rancho Cordova businesses. The platform will be an extension of all marketing and outreach efforts on behalf of the City and Chamber.

Key Deliverables:

Target Audience ~ The program will engage 50 small businesses • 1–4 Employees: 32 businesses (64%)
• 5–9 Employees: 9 businesses (18%)
• 10–19 Employees: 5 businesses (10%)
• 20–50 Employees: 4 businesses (8%)
Training Components
• In-Person Workshops & Content:
o Format: Interactive lectures, group activities, and real-time problem-solving exercises o Introduction to AI and its relevance to small businesses o Hands-on training with AI tools such as OpenAI and Microsoft Copilot o Case studies showcasing successful AI integration in similar-sized businesses • Online Modules & Content
o Format: Self-paced learning, video lectures, reading materials, quizzes, and discussion forums o Deep dives into AI applications specific to various industries o Tutorials on implementing AI solutions in daily operations o Assessments to gauge understanding and application
Primary Focus B ased on Business Size
• 1–4 Employees: Focus on automating routine tasks to save time for strategic activities. • 5–9 Employees: Emphasis on enhancing customer engagement through AI-driven insights. • 10–19 Employees: Training on optimizing supply chain and inventory management using AI. • 20–50 Employees: Strategies for integrating AI into marketing and sales processes to drive growth.

Support and Resources
• Mentorship: Access to AI experts for personalized guidance. • Resource Library: Comprehensive materials, including guides, templates, and toolkits. • Community Platform: Online forum for participants to share experiences and best practices.

Expected Outcomes
• Enhanced Efficiency: Streamlined operations leading to cost savings. • Improved Competitiveness: Ability to leverage AI for market advantage. • Sustainable Growth: Equipping businesses with tools to adapt to technological advancements.

Impact Metrics
The following metrics will be tracked to evaluate the program's effectiveness:
• Business Participation and Engagement
o Number of Businesses Enrolled: 50 small businesses, as outlined above. o Completion Rate: Aim for at least an 80% completion rate o Satisfaction Scores: Collect feedback through post-training surveys • Operational Efficiency
o Productivity Improvements: Monitor key performance indicators (KPIs) such as task completion time and cost savings.
o Adoption Rate of AI Tools: Track the percentage of businesses integrating AI solutions into their operations ITEM 12.2.

ATTACHMENT 2

CONTRACT NO.:2023-243
Business Services Agreement between City of Rancho Cordova And the Rancho Cordova Area Chamber of Commerce Exhibit A
December 2, 2024

3. Workforce Development – Promote & Stabilize
Primary Element: Talent Pipeline Management (TPM)
Requested Investment: $319,000

Capacity Building
Workforce development and the barriers to employment are front and center across the country. Rancho Cordova has r
ecognized this and has implemented one of its most advanced workforce development (WFD) programs. TPM, or Talent Pipeline Management, is a program of the U.S. Chamber. TPM is a proven framework that empowers employers to align workforce needs with education and training systems. Modeled after supply-chain management strategies, TPM clearly defines and forecasts workforce needs and builds a sustainable talent pipeline for critical roles.

Impact on the Rancho Cordova Business Community
Ensuring Rancho Cordova proactively identifies and develops a sustained pool of qualified employees is critical to our c
ommunity's growth and business expansion. With a skilled, diverse, and talented workforce, Rancho Cordova is positioned to lead and manage its development; a qualified workforce will sustain the industry sectors our community wishes to attract and retain.

Methodology: T his program focuses on workforce development and employee retention while supporting key industries in Rancho Cordova. Using the TPM (Talent Pipeline Management) principles, the Chamber will recruit, execute, and manage industry-specific collaborations to enhance talent retention and growth and ensure alignment with the City's workforce development goals.

Key Deliverables:

Format
• Utilize the TPM strategies as the methodology of the collaboratives • Host two collaboratives
Recruitment & Target Audiences
• Outreach to a minimum of 20 employers for each initial collaborative informational session • Seek six (6) active employer participants for each collaborative. • Create a collaborative that organizes employers to identify the most promising opportunities or engagement around similar workforce needs.

Project Critical Job Demand and Seek Alignment
• Develop projections for job openings to accurately determine the type of talent and how much employers need. • Address three (3) job opening types for each collaborative.

Build T alent Supply Chains
• Identify six (6) new external pipeline partners for each collaborative. • Identify at least two (2) areas where the employers can have an internal impact. (E.g., in 2024, we identified three within collaborative #1)
o Lack of dedicated Human resources staff
o Lack of training time available outside of on-the-job training and o Lack of skills transfer and standardization for prospective employees

Support & Resources
• Support the Economic Development Strategic Plan by focusing workforce development programs on the identified target industry sectors.
• Train and place two (2) professionals certified in TPM strategies as program leaders.

ITEM 12.2.

ATTACHMENT 2

CONTRACT NO.:2023-243
Business Services Agreement between City of Rancho Cordova And the Rancho Cordova Area Chamber of Commerce Exhibit A
December 2, 2024

• Coordinate TPM collaboration with other chambers in the region to avoid redundancy and wasting resources.

Expected Outcomes
• Organizing businesses into employer-led industry collaboratives • Identifying talent solutions to ensure Rancho Cordova's workforce is trained, developed, and upskilled into in-demand career pathways and
• I mproving collaboration with education, government, and workforce partners by utilizing each collaborative's real-time data
• Consistently brings business, education, and workforce partners together to create and sustain the high-quality workforce needed for our continued economic prosperity. • We anticipate there will be 25 to 30 new hires just within this current collaboration. • The ripple effect of aggregated and clarifying job descriptions will have an impact on recruitment beyond the initial eight business participants and benefit the light manufacturing sector as a whole.

4. Path to Prosperity – Prepare & Implement
Primary Element: Implementation of Chamber Capacity Expansion Roadmap Requested Investment: $220,000
Our Chamber has overcome challenges, matured, and is recognized as a regionally respected provider of programs and services. This work extends well beyond our chamber membership, and dozens upon dozens of small and medium-sized businesses are today more prepared and resilient than ever before due to the efforts of the Chamber and chamber partners.

Capacity Building
Investing in the chamber's growth has exponential opportunities to benefit the Rancho Cordova business community and its r
esidents. Over the next three years, our transformation will position the Chamber as an even more impactful leader, a more vigorous champion for the business community, and a thriving key partner to the City of Rancho Cordova as Rancho Cordova becomes the region's leading tech hub and innovative center.

Impact on the Rancho Cordova Business Community
The Council has just approved the City's three-y ear economic development strategic plan, which references our partnership and one of our programs. There are guiding principles in which the Chamber can complement the efforts of the Economic Development Department – Economic Resiliency and Sustainable Growth. We will continue to add value around the goal of "Workforce Partnership."

Methodology: G rounded in a thorough gap analysis and assessment due to be completed in January 2025, the Chamber will have a detailed roadmap guiding our evolution. We will scale our membership, staff, services, and resources to meet the growing needs of businesses throughout the City. We want to be the entity ensuring the retention and development of our existing businesses, supporting the growth and expansion of those businesses poised to do so, and being the resource center for businesses no matter their development journey. We anticipate that this transformation will require a dedicated three-year timeline to evolve into an organization equipped to meet these goals fully.

Key Deliverables:
• Enhanced Capacity Through:
o Staffing: Ensure the most well-qualified and prepared staff are in place to drive our success. o Operational Excellence: Optimizing workflow and data-driven decision-making, o Technology: To ensure the efficient execution of all programs, necessary applications and technologies will be added.

ITEM 12.2.

ATTACHMENT 2

CONTRACT NO.:2023-243
Business Services Agreement between City of Rancho Cordova And the Rancho Cordova Area Chamber of Commerce Exhibit A
December 2, 2024

o Note: Sound operational efficiencies can result in a 5-10% increase in revenue growth and a 15+% reduction in operational costs.
• Establish a consistent project check-in schedule for all applicable projects. (Economic Development and the Chamber team meet monthly.)
• Provide annual updates/reports to the City Council.
• Expected Outcomes
Economic Growth & Resilience: T he presented programs will drive business efficiency and resilience, ensuring the long-term success of Rancho Cordova's SMBs. The Chamber's partnership in these efforts will directly support the City's economic objectives.

AI Leadership: The C hamber's AI training initiative will position Rancho Cordova as a leader in business innovation, reinforcing the City's reputation as a forward-thinking community.

SMB Engagement: Thr ough these programs, the Chamber will strengthen relationships with SMBs, ensuring long-term retention and growth that complement the City's broader efforts.

Workforce Development: Pr ograms will help attract new employees to industry and ensure current employees have opportunities to progress and promote, helping ensure stability of the business community. Another benefit is strengthening strategic alliances with local and regional educational institutions, furthering Rancho Cordova's economic vitality.

R
educing Reliance on City Funding
We are committed to reducing our reliance on city funding by strategically increasing revenue across the Chamber's business lines. Utilizing the aforementioned roadmap, scaling programs, and expanding our offerings, we will create revenue streams that bolster our financial independence while delivering greater value to the City's business community.

This approach ensures that the Chamber remains a dynamic and effective force driving economic growth, fostering innovation, and supporting the success of our business community in Rancho Cordova. Through our strong partnership with the City, we are building a sustainable foundation for a thriving business environment that will benefit our community for years to come.

The program included here is designed to eventually increase revenue, reduce costs, or be monetized in alignment with the

2.0 assessment's core objectives. As outlined in the chart below, we are committed to implementing measures to reduce our reliance on city support.

Program Year One Year Two Year Three
New Business Support –
Grow & Thrive
$282,555 $226,044 $192,137
Existing Business Support –
Retain & Train
$400,000 $184,000 $156,481
Workforce Development –
Promote & Stabilize
$319,000 $255,200 $216,920
Path to Prosperity –
Prepare & Implement
$220,000 $176,000 $149,600
Overall $1,221,555

$841,244
(-31%)
$715,138
(-15%)

ITEM 12.2.

ATTACHMENT 2

CONTRACT NO.:2023-243
Business Services Agreement between City of Rancho Cordova And the Rancho Cordova Area Chamber of Commerce Exhibit A
December 2, 2024

Contract Reporting

Currently the City of Rancho Cordova Economic Development Department and the Chamber staff meet monthly. For the purposes of this contract, the meetings will continue and will include regular updates and annual metrics and outcomes report outs.

The Chamber shall meet with the City Manager, or designee, sixty (60) days prior to the end of Years 1 and 2 of this Agreement in order to evaluate the Chamber’s performance and the success of the programs offered. If the City, in its sole discretion, determines that the services have not been successful at providing enhanced programming the City may terminate this Agreement.

.

ITEM 12.2.

ATTACHMENT 2

CONTRACT NO.:2023-243
Business Services Agreement between City of Rancho Cordova And the Rancho Cordova Area Chamber of Commerce Exhibit B December 2, 2024

EXHIBIT B

COMPENSATION SCHEDULE
Regular invoices, no more frequently than monthly, will be submitted to the City of Rancho Cordova, Economic Development Department. Invoices will include hours and accomplishment by Task.

All work completed by staff of the Rancho Cordova Chamber of Commerce will be billed at a rate of $175 per hour. For work that will involve subcontractors, the Chamber will submit proof of paid invoices for reimbursement.

Total compensation paid to Professional under this agreement shall not exceed $2,777,937.

ITEM 12.2.

ATTACHMENT 2

MEMORANDUM

City Council Staff Report - Page 1 of 2

ITEM 12.3.

DATE: December 2, 2024

TO: Honorable Mayor and Council Members

FROM: Adam Lindgren, City Attorney

SUBJECT: A RESOLUTION APPROVING AN INCENTIVE PAYMENT FOR 2024

PERFORMANCE AND A SALARY INCREASE FOR MICAH RUNNER

FOR SERVICE AS CITY MANAGER, AND ADJUSTING THE FULL

TIME EMPLOYEE SALARY SCHEDULE FOR THE POSITION OF CITY

MANAGER

RECOMMENDATION

Receive oral report summarizing the proposed changes to the City Manager's pay and benefits and adopt the Resolution.

RESULT OF RECOMMENDED ACTION

Adoption of the Resolution would authorize payment of a 5% ($14,250) performance incentive payment to City Manager Micah Runner based on his 2024 performance, increase his annual salary by $7,695 to $292,695 ($24,391 per month), and update the Full Time Employee Salary Schedule for the position of City Manager to $24,391 per month.

BACKGROUND

Micah Runner has served as the City Manager for the City of Rancho Cordova since December 2022. The City Council conducted closed sessions to evaluate Mr. Runner's performance, and to receive information and provide direction regarding his salary and benefits package. The City Council determined that the City Manager's overall performance in 2024 was "innovative" and "elevating."

Consistent with the terms of the City's employment agreement with the City Manager, the Resolution before the City Council would approve a 5% performance incentive payment ($14,250) to be paid immediately based on the City Council's conclusion that Mr. Runner displayed "innovative" and "elevating" 2024 performance and succeeded in achieving the specific objectives previously established by the City Council. The Resolution would also increase the City Manager’s base salary by $7,695 per year from $285,000 to $292,695 ($24,391 per month), and update the Full Time Employee Salary Schedule for the position of City Manager to $24,391 per month. Consistent with the terms of the City's employment agreement with the City Manager, the salary adjustment is based on the annual consumer price index (CPI) included in the contract that equaled 2.7%.

Before taking final action, the City Council would orally report a summary of the recommended

City Council Staff Report - Page 2 of 2

actions on City Manager pay and benefits during this open session of a regular City Council meeting.

FISCAL IMPACT AND FUNDING SOURCE

The ongoing fiscal impact will be $7,695 plus the cost of additional CalPERS retirement and insurance benefits in the approximate amount of $4,000, plus a one-time fiscal impact of $14,250 for the performance incentive payment. The City Manager's salary and benefits are paid by the City's General Fund.

ATTACHMENT(S)

1. Resolution

2. Exhibit A to the Resolution - City Manager Salary Schedule

ITEM 12.3. ATTACHMENT 1
Resolution No. XX-2024 Page 1 of 2

CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2024

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, STATE OF CALIFORNIA, APPROVING AN INCENTIVE PAYMENT FOR 2024 PERFORMANCE AND

A SALARY INCREASE FOR MICAH RUNNER FOR SERVICE AS CITY MANAGER, AND

ADJUSTING THE FULL TIME EMPLOYEE SALARY SCHEDULE FOR THE POSITION OF

CITY MANAGER
WHEREAS, Micah Runner has served as City Manager for the City of Rancho Cordova since December of 2022; and
WHEREAS, the City Council approved an employment agreement (“Agreement”) with Micah Runner (“City Manager”) on December 19, 2022; and WHEREAS, Section II.A.1 of his Agreement allows up to a 5% performance incentive benefit, in addition to his salary; and
WHEREAS, the City Council conducted a performance evaluation of City Manager in closed session at its November 18, 2024 meeting, and reported out of closed session that the City Manager’s overall performance in 2024 was “innovative” and “elevating;” and WHEREAS, the City Council met in closed session on November 18, 2024, to conduct labor negotiations related to the City Manager; and
WHEREAS, following the performance review and labor negotiations, the City Council directed that an item be placed on the City Council agenda for the Council to consider awarding the City Manager the maximum performance incentive pay of five percent (5%) available for 2024 based on his performance, as demonstrated by his success in meeting the specific objectives established by the City Council, and increasing Mr. Runner’s salary by $7,695 per year to $292,695 per year which is $24,391 per month; and WHEREAS, this Resolution would adjust the adopted Full Time Employee Salary Schedule most recently approved on September 3, 2024, by Resolution No. 119- 2024 to increase the identified City Manager monthly salary from $23,750 per month to $24,391 per month.

NOW THEREFORE BE IT HEREBY RESOLVED THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA resolves that:

1. City Manager, Micah Runner, shall be awarded a performance incentive for his innovative and elevating 2024 performance in the amount of $14,250.

2. Section II.A.1 of the “Employment Agreement with City Manager and City of Rancho Cordova” between the City of Rancho Cordova and Micah Runner entered into on December 19, 2022, is amended, effective January 1, 2025, to state:
“The City Manager shall be paid a monthly salary of Twenty-Four Thousand Three Hundred and Ninety-One Dollars which amount is Step E in the Salary Range Table as adopted by Resolution ___ - 2024. This constitutes “Base Salary.”

ITEM 12.3. ATTACHMENT 1
Resolution No. XX-2024 Page 2 of 2

3. The adopted Full Time Employee Salary Schedule most recently approved on September 3, 2024, by Resolution No. 119-2024 is hereby adjusted to increase the identified City Manager monthly salary from $23,750 per month to $24,391 per month as identified in Exhibit A hereto.

PASSED AND ADOPTED by the City Council of the City of Rancho Cordova this 2nd day of December 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
____________________________
David Sander, Mayor
ATTEST:

Stacy Leitner, CMC
City Clerk

Fiscal Year 2024/2025
(Effective 1/1/2025)
Classification Step A
Hourly
Step A Bi-
Weekly
Step A
Monthly
Step A1
Hourly
Step A1
Bi-
Weekly
Step A1
Monthly
Step B
Hourly
Step B Bi-
Weekly
Step B
Monthly
Step B1
Hourly
Step B1
Bi-
Weekly
Step B1
Monthly
Step C
Hourly
Step C Bi-
Weekly
Step C
Monthly
Step C1
Hourly
Step C1
Bi-
Weekly
Step C1
Monthly
Step D
Hourly
Step D Bi-
Weekly
Step D
Monthly
Step D1
Hourly
Step D1
Bi-
Weekly
Step D1
Monthly
Step E
Hourly
Step E Bi-
Weekly
Step E
Monthly
Proposed
Annual
Salary
City Manager (1/1/2025 -
12/31/2025)
24,391.00$ $ 292,695.00
Resolution 75-2020; effective 7-1-2020
Resolution 80-2021; effective 6-27-2021
Resolution 122-2022; effective 6-26-2022
Resolution 65-2023; effective 6-25-2023
Resolution 119-2024; effective 7-7-2024
Resolution 99-2015; retroactively effective 7-1-15
Resolution 87-2017; retroactively effective 7-1-2016
Resolution 87-2017; effective 7-1-2017
Resolution 144-2018; effective 7-1-2018
Resolution 141-2019; effective 7-1-2019
Revision Summary
Resolution 47-2012; effective 6-1-2012
Resolution 103-2012; retroactively made effective 7-1-2011 Resolution 63-2013; effective 7-1-2013
Resolution 62-2014; retroactively effective 7-1-13
negotiated by
City Council
.

Note: In accordance with Resolution #103-2012 and 20-2004, the City Manager is authorized to make title, salary range and classification changes during the fiscal year.

ITEM 12.3.

ATTACHMENT 2
Exhibit A to the Resolution