Rancho Cordova City Council
October 6, 2025

existing ground surface. Because of the elevated height above ground, vehicles would be able to park in the existing spaces underneath the sign. The existing parking spaces are 9 feet wide and 18 feet long; therefore, a compact vehicle would still be able to park in the space where the monopole would be installed, and no parking spaces would be lost from project operation. Initial Study Exhibit 2-2 also shows the proposed construction staging area, and as stated on Initial Study page 2-4, approximately 24 existing parking spaces would be temporarily unavailable during construction for a period of two weeks, and there are more than 80 other parking spaces available immediately adjacent to the proposed staging area. Therefore, a significant impact from loss of parking would not occur. Because the sign would be placed immediately adjacent to the southern property boundary and would be elevated, it would not interfere with on-site vehicular circulation and would not create a visibility hazard for traffic on adjacent streets, freeways, or parking areas.

As explained in Initial Study Chapter 2, “Project Description,” on page 2-4, the proposed project also includes a Zoning Code amendment to the Digital Freeway Signs Overlay Area that would add an area between Bradshaw Road and Routier Road bounded by Highway 50 to the south, 9778 Business Park Drive to the west, Business Park Drive and Fite Circle to the North, and the edges of the industrial zoned property on Fite Circle to the east (see Initial Study Exhibit 2-4 on page 2-7, and Exhibit 3.1-5 on page

3.1-8). If the proposed amendment is approved by the City Council, digital signs (including the proposed project) would be allowed within this expanded area.

The existing sound wall on the south side of U.S. 50 is intended to reduce freeway noise levels at the adjacent and nearby residences south of U.S. 50. The soundwall does also provide a secondary benefit in terms of reducing the impact of nighttime lighting from vehicle headlights on U.S. 50. However, the purpose of the sound wall is to reduce noise levels; it does not provide an aesthetics function. As explained in Initial Study Section 3.1, “Aesthetics,” Impact (d) (page 3.1-9), to ensure compliance with the Rancho Cordova Municipal Code, a lighting study for the proposed project was performed by Watchfire Signs (which was attached to and circulated with the Initial Study as Appendix A). Watchfire has adopted the brightness standards endorsed by both the International Sign Association and the Outdoor Advertising Association of America, which are based on accepted practices by the Illuminating Engineering Society of North America for evaluating and controlling “light trespass.” The lighting study modeled the amount of nighttime lighting that would be generated by the proposed digital sign in foot candles at distances up to 500 feet to the east and west, and at viewing angles ranging from 0 to 70 degrees. Modeling results showed that the amount of light generated would decrease greatly with increasing distance and increasing viewing angle, in both east and west directions. At a distance of 250 feet from the sign face (U.S. Highway 50 travel lanes), the proposed digital sign would generate a maximum of approximately 0.2 foot candles (Watchfire 2025). Therefore, the proposed digital sign would be consistent with Rancho Cordova Municipal Code Section 23.743.150 (Digital Freeway Signs Overlay), which requires that the amount of light generated by a digital sign cannot increase the overall ambient light levels by more than 0.3 foot candles at a distance of 250 feet. As shown on page 4 of the Watchfire lighting study, the digital display faces would be oriented east-west along U.S. 50, and therefore the residences along the south side of U.S. 50 would be situated at an oblique angle of approximately 30 degrees with a distance from the displays’ viewing faces of 500 feet (at the closest point). As shown on pages 3 and 5 of the Watchfire lighting study, modeling results demonstrated that the residences on the south side of U.S. Highway 50 would experience no increase in ambient lighting (at this viewing angle and distance).

As further discussed in Initial Study Chapter 2, “Project Description,” and Initial Study Section 3.1 Impact (d), the billboard would incorporate light sensing technology that would automatically adjust the ITEM 15.1.

ATTACHMENT 2

brightness of the sign as ambient light conditions change throughout the day so that the brightness level would remain at 0.3 foot-candles above ambient light at a distance of 250 feet from the sign face. (One foot-candle is approximately equal to the amount of light put out by one candle at a distance of one foot.) In addition, the proposed digital sign would incorporate proprietary vertical louvers designed by Watchfire to reduce light intrusion emanating from the sides of the billboard. Finally, the electronic messages would be static, with no movement. The minimum display time for each message would be 8 seconds. Therefore, the Initial Study appropriately concluded that the proposed digital sign would not result in a new source of substantial nighttime light or glare that would adversely affect day or nighttime views in the project vicinity, and this impact would be less than significant.

With approval of the proposed Zoning Code Amendment and Operating Agreement, along with the City’s required design review process, the proposed project would be consistent with applicable zoning and other regulations governing scenic quality as discussed in Initial Study Impact 3.1-1(c); and would not result in a conflict with any land use plan, policy, or regulation adopted for the purpose of avoiding or mitigating an environmental effect as discussed in Initial Study Impact 3.11-1(b). Therefore, the Initial Study appropriately concluded that these impacts would be less than significant.

Comments for or against approval of the proposed project will be considered by the City Council when a hearing is conducted in 2025. All comments are reprinted in this document for decisionmaker consideration.

ITEM 15.1.

ATTACHMENT 2

ITEM 15.1. ATTACHMENT 3 Ordinance No. XX-2025 Page 1 of 4

CITY OF RANCHO CORDOVA

ORDINANCE NO. XX-2025

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA FOR AN AMENDMENT TO TITLE 23, ZONING CODE, ARTICLE 7 SITE PLANNING AND

DEVELOPMENT STANDARDS OF THE CITY OF RANCHO CORDOVA MUNICIPAL CODE

THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA DOES ORDAIN AS FOLLOWS:

Section 1. Purpose and Declarations.

WHEREAS, the Applicant is requesting a minor modification to the Rancho Cordova Municipal Code to amend the language within Section 23.743.150 Signs; and

WHEREAS, the requested amendment creates an additional zone within the Digital Freeway Sign Overlay along US Highway 50 at the west entrance to the city, along with supporting text modifications to describe this new zone; and

WHEREAS, the Zoning Text Amendment adopted by this Ordinance (attached hereto as Exhibit A) complies with the requirements of California Government Code sections 65451 and 65454 and its adoption complies with Government Code section 65453; and

WHEREAS, in accordance with Government Code section 65454, the proposed Zoning Text Amendment has been determined to be consistent with the city’s General Plan; and

WHEREAS, the City Council held a properly noticed public hearing at which it received a report from city staff regarding the requested Zoning Text Amendment; and

WHEREAS, the public hearing was noticed in accordance with the requirements set forth in Government Code section 65090 and 65091.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA DOES ORDAIN AS FOLLOWS:

Section 2: Findings. This Ordinance is adopted pursuant to the following findings:

A. CEQA Compliance. In accordance with the California Environmental Quality Act (CEQA)(Public Resource Code Section 2100 et. seq.) and the State CEQA Guidelines (California Code of Regulations Section 15000 et. Seq.), a Draft Initial Study/Mitigated Negative Declaration (IS/MND) (SCH# 2025061343) was prepared and circulated for the required 30-day review period, from June 27, 2025, to July 28, 2025. Areas identified in the Draft IS/MND that required mitigation measures to avoid potentially significant impacts on the environment were Air Quality, Biological Resources, Cultural Resources, Geology and Soils and Tribal Cultural Resources. Mitigation measures to address these impacts include standard reductions to construction emissions, bird surveys prior to construction, construction crew training and protocols in the event of unanticipated discoveries during ground disturbance.

The city sent out a Notice of Intent when the Mitigated Negative Declaration was released for the 30-day public comment period. A Public Hearing Notices was mailed out

ITEM 15.1. ATTACHMENT 3 Ordinance No. XX-2025 Page 2 of 4 regarding the October 6, 2025, City Council meeting. The radius list notification for the meeting meets the minimum requirement of 500 feet from the project boundary, as required by Section 23.11.120 B.4. of the Rancho Cordova Municipal Code.

During the public review period, 2 email comments were received, one from Sacramento Area Sewer District and one from a resident of Rancho Cordova. As a result of comments received, there were no substantial revisions made to the Draft IS/MND that required recirculation of the document. The revisions proposed in the Final IS/MND do not meet the criteria for recirculation provided in Section 15073.5(c) of the CEQA Guidelines, nor were project revisions required based upon the comments received.

Responses were drafted for all comments received and have been included as an attachment to the project.

B. Finding: The proposed amendment is consistent with the General Plan.

Evidence: The Amendment would add an additional zone to the Digital Freeway Sign Overlay. The new zone would be located within the Folsom Boulevard Planning Area (FBPA) of the General Plan, which is intended to provide redevelopment opportunities and take advantage of the area’s proximity to the light rail and US Highway 50. The proposed amendment is in line with the intent of the FBPA as the proposed zone would add to the redevelopment along the highway and contribute to the vibrant corridor encouraged by the Planning Area.

C. Finding: The proposed amendment would not be detrimental to the public interest, health, safety, convenience, or welfare of the city.

Evidence: The Amendment would create a new zone within the Digital Freeway Sign Overlay along US Highway 50 near Bradshaw Road. The new zone is not directly adjacent to any existing residential areas and is surrounded by office industrial buildings/uses. In combination with this amendment, an application has also been received for a new digital billboard sign which completed a Mitigated Negative Declaration (MND) as part of their CEQA analysis to ensure that no impacts were generated from this project. The MND concluded that the area would not be significantly impacted by the proposal. Any future changes or projects would also be required to complete a similar analysis.

D. Finding: The amendment has been reviewed in compliance with the provisions of CEQA

Evidence: The amendment has been included as part of the larger Fite Circle Digital Billboard project. The project has completed a Mitigated Negative Declaration (MND) to determine any significant impacts for the surrounding area. The MND was publicly circulated from June 27, 2025, to July 28, 2025, with 2 comments received from the public. The comments received did not result in significant changes to the MND, however a response to comments attachment was included as part of the project package. Overall, the MND determined that there were no significant impacts to the area.

ITEM 15.1. ATTACHMENT 3 Ordinance No. XX-2025 Page 3 of 4 E. Finding: If a text amendment, the amendment is internally consistent with other applicable provisions of this zoning code.

Evidence: The proposed amendment would modify Section 23.743.150 of the Rancho Cordova Municipal Code to add a new zone as part of the Digital Freeway Sign Overlay.

The amendment is only to add the zone to provide added opportunities within the city and would not modify any existing standards or regulations required for Digital Freeway signs. Any signs proposed within this new zone would still be required to adhere to all applicable standards within the code. Therefore, the proposed amendment would be consistent with other applicable provisions of the Zoning Code.

Section 3. Amendments to Title 23 Zoning Code

The City Council hereby adopts the amendments to Title 23 Zoning Code of the Rancho Cordova Municipal Code, as shown and incorporated in Exhibit A to this Ordinance.

Section 4. Severability

If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid, the remainder of the Ordinance, including the application of such part or provision to other persons or circumstances shall not be affected thereby and shall continue in full force and effect. To this end, provisions of this Ordinance are severable. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases be held unconstitutional, invalid or unenforceable.

Section 5. Effective Date

Within fifteen (15) days after adoption, a Summary of this Ordinance shall be published once in the Grapevine Independent, or the Sacramento Bee, a newspaper of general circulation printed and published in Sacramento County and circulated in the City of Rancho Cordova, in accordance with Government Code Section 36933. This Ordinance shall take effect and be enforced thirty (30) days after its adoption.

PASSED AND ADOPTED by the City Council of the City of Rancho Cordova this ____ day of _________ 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
Siri Pulipati, Mayor

ITEM 15.1. ATTACHMENT 3 Ordinance No. XX-2025 Page 4 of 4 ATTEST:

Stacy Leitner, CMC
City Clerk

23.743.150 Digital freeway signs overlay.

A. Purpose and Designation. The digital freeway signs overlay is hereby established to enable the consideration of digital freeway signs in certain, specific locations within the city. Digital freeway signs located within the overlay area that meet the development standards established below may be permitted through a conditional use permit. Digital freeway signs are only allowed as billboard relocations or as conversions of an existing billboard in place.

B. Location. The digital freeway signs overlay encompasses threefour specific geographies in the northeastern area of the city. As seen in Figure 23.743-4, the Sunrise Boulevard area is bound by Highway 50 on the north, Folsom Boulevard on the south, Citrus Road on the west, and the terminus of the industrially zoned parcels on the east. Also, as seen in Figure 23.743-4, the Hazel Avenue area is bound by Highway 50 on the north, Folsom Boulevard on the south, and Hazel Avenue on the east. The mineshaft area is bound by Folsom Boulevard to the north, the Folsom South canal to the south, the western property boundary of the mineshaft property to the west and the eastern property boundary of the mineshaft property to the east. The Bradshaw area is bounded by Highway 50 to the south, Business Park Drive to the west, Business Park Drive and Fite Circle to the North, and the eastern edges of the industrial zoned property on Fite Circle. Digital freeway signs proposed outside of these fourthree specific areas are prohibited.

ITEM 15.1.

ATTACHMENT 4
Exhibit A to the Ordinance

Figure 23.743-4: Digital Freeway Signs Overlay Locations

Sunrise Blvd, Folsom Blvd and Hazel Ave Areas
ITEM 15.1.

ATTACHMENT 4
Exhibit A to the Ordinance

Bradshaw Area
C. Development Standards.

1. Legally existing billboards may be refurbished to become a digital freeway sign, subject to the development standards below and issuance of a conditional use permit. a. Number of Faces. A digital freeway sign may consist of, at most, two digital display areas, each positioned to be visible only by opposing directions of traffic. Double- faced signs shall not have an interior angle between the face of the panels greater than 45 degrees.
b. Height. The maximum height shall be 60 feet.
c. Area. The maximum area of each digital display area is 672 square feet. d. Distance between Signs. No digital freeway sign shall be located within 2,500 feet of any other digital freeway sign within the city limits. e. Sign Structure. The sign structure supporting and surrounding the digital display area shall be as small as feasibly possible so as to avoid any unnecessary height or width to the sign. The sign structure shall not add stylistic or architectural detailing to further call attention to the sign.
f. Pole Cladding. Decorative pole covering is required for newly constructed digital freeway signs as well as any existing traditional billboard that is converted to a digital ITEM 15.1.

ATTACHMENT 4
Exhibit A to the Ordinance

freeway sign. Such covering shall be simple and streamlined in material and design so as to not call further attention to the sign.
g. Message Display. Digital freeway signs shall display static messages only, and shall not have animation, movement, or the appearance or optical illusion of movement in or on any part of the sign structure, design, or pictorial segment of the sign. Each static message shall not include flashing or scintillating lighting, or varying light intensity.
h. Minimum Display Time. Each message on the sign must be displayed for a minimum of eight seconds.
i. Illumination. Digital freeway signs shall not operate at brightness levels of more than 0.3 foot-candles above ambient light, as measured using a foot-candle meter at a distance of 250 feet from the sign face. Each digital display area shall have a light sensing device that will adjust the brightness of the sign as ambient light conditions change throughout the day.
j. Aesthetics. The sign will not require substantial trimming or reduction of existing vegetation and landscaping. The sign will not obstruct or obscure on-site signs on the same or adjacent properties.
k. Traffic Safety. The sign shall not create a visibility hazard to traffic on adjacent streets, freeways, or parking areas. The sign will not reduce parking availability as required by this title. The sign will not interfere with on-site vehicular circulation. l. Future Technologies. There may be alternate, preferred, or superior technology available in the future to illuminate digital freeway signs. These alternate technologies may be incorporated into existing legally permitted digital freeway signs in the future without additional permissions from the council so long as (i) the requisite maximum brightness standards are met and (ii) no exterior physical change to the digital display area will occur. The owner is responsible for obtaining any required ministerial permits for technology improvements as required by applicable code standards. The city will expedite any such required approvals for technology that is superior in energy efficiency over previous generations or types. m. Community Messaging. The city shall be provided with access to a portion of the total available display time to allow the city to present messages of community interest. This access shall also include other appropriate agencies for the purpose of displaying public safety messages such as “Amber Alert” messages and emergency- disaster communications.
n. Quality and Maintenance Plan. The applicant must establish a quality and maintenance plan in order to ensure implementation of all above-listed development ITEM 15.1.

ATTACHMENT 4
Exhibit A to the Ordinance

standards and to assure the proper maintenance and repair of the digital freeway sign as needed.

2. Billboard Removal. For every one digital freeway sign installed, the applicant must permanently remove at least four legally existing billboard structures (each of which may have more than one billboard sign face) within the city prior to operation of the digital freeway sign An existing billboard being refurbished as a digital freeway sign may count as one of the four required permanent removals.

3. Operating Agreement. At the applicant’s request, the city and applicant may enter into an operating agreement in conjunction with the issuance of a conditional use permit for a digital freeway sign. The city and applicant may use the operating agreement, on a case- by-case basis, to deviate from the development standards in subsection (C)(1) of this section or reduce the required billboard removals under subsection (C)(2) of this section.

The council will only approve an operating agreement if it determines that the operating agreement achieves community benefits that are equivalent to those that would be achieved through strict compliance with subsection (C)(1) or (C)(2) of this section. [Ord. 1- 2021 § 3 (Exh. A); Ord. 4-2017 § 3 (Exh. B); Ord. 12-2014 § 3 (Exh. C); Ord. 23-2012 § 3 (Exh.

A); Ord. 16-2012 § 3 (Exh. A)].

ITEM 15.1.

ATTACHMENT 4
Exhibit A to the Ordinance

ITEM 15.1. ATTACHMENT 5 Resolution No. XX-2025 Page 1 of 5

CITY OF RANCHO CORDOVA

RESOLUTION NO. XX-2025

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, STATE

OF CALIFORNIA, FINDING THE MITIGATED NEGATIVE DECLARATION WITH MITIGATION

MEASURES TO BE ADEQUATE AND ADOPTING A RESOLUTION APPROVING THE FITE CIRCLE DIGITAL FREEWAY SIGN – CONDITIONAL USE PERMIT AND MINOR DESIGN REVIEW – PROJECT NO. PLND-1124-0113

WHEREAS, the Cordova Community Council (hereinafter referred to as “Applicant”), plans to construct one digital freeway sign with two sign area displays at 3127 Fite Circle; and

WHEREAS, the proposed project is located on real property in the incorporated portions of the city more particularly described as APN: 077-0330-039-0000; and

WHEREAS, the project is designated Folsom Boulevard Planning Area in the General Plan and zoned Office Industrial Mixed Use (OIMU); and

WHEREAS, an Initial Study/Mitigated Negative Declaration (SCH# 2025061343) was prepared and circulated for the project in accordance with the California Environmental Quality Act (CEQA)(Public Resource Code Section 2100 et. seq.) and the State CEQA Guidelines (California Code of Regulations Section 15000 et. Seq.); and

WHEREAS, the City Council of the City of Rancho Cordova conducted a properly noticed public hearing pursuant to Government Code Section 65090 and has duly considered all written and verbal testimony presented during the hearing.

NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA that the City Council approves the Fite Circle Digital Freeway Sign Conditional Use Permit and Minor Design Review per the Project Plans (Exhibit A), subject to the following findings, Conditions of Approval (Exhibit B), and Operating Agreement (Exhibit D):

1. In accordance with the California Environmental Quality Act (CEQA)(Public Resource Code Section 2100 et. seq.) and the State CEQA Guidelines (California Code of Regulations Section 15000 et. Seq.), a Draft Initial Study/Mitigated Negative Declaration (IS/MND) (SCH# 2025061343) was prepared and circulated for the required 30-day review period, from June 27, 2025, to July 28, 2025. Areas identified in the Draft IS/MND that required mitigation measures to avoid potentially significant impacts on the environment were Air Quality, Biological Resources, Cultural Resources, Geology and Soils and Tribal Cultural Resources. Mitigation measures to address these impacts include standard reductions to construction emissions, bird surveys prior to construction, construction crew training and protocols in the event of unanticipated discoveries during ground disturbance.

The city sent out a Notice of Intent when the Mitigated Negative Declaration was released for the 30-day public comment period. A Public Hearing Notice was mailed out regarding the October 6, 2025, City Council meeting. The radius list notification for the meeting meets the minimum requirement of 500 feet from the project boundary, as required by Section 23.11.120 B.4. of the Rancho Cordova Municipal Code.

During the public review period, 2 email comments were received, one from Sacramento Area Sewer District and one from a resident of Rancho Cordova. As a result of comments received, there were no substantial revisions made to the Draft IS/MND that

ITEM 15.1. ATTACHMENT 5 Resolution No. XX-2025 Page 2 of 5
required recirculation of the document. The revisions proposed in the Final IS/MND do not meet the criteria for recirculation provided in Section 15073.5(c) of the CEQA Guidelines, nor were project revisions required based upon the comments received.

Responses were drafted for all comments received and have been included as an attachment to the project.

2. Approve the Conditional Use Permit subject to the Conditions of Approval attached hereto as Exhibit B, and subject to the findings as defined by Zoning Code Section

23.134.070 and evidence as follows:

A. Finding: The site size, dimensions, location, topography, and access are adequate for the needs of the proposed use, considering the proposed building mass, parking, traffic, noise, vibration, exhaust/ emissions, light, glare, erosion, odor, dust, visibility, safety, and aesthetic considerations.

Evidence: The project site is located at 3127 Fite Circle adjacent to US Highway

50. The project parcel is approximately 2.23 acres in size and includes an existing 24,000 SF building. The proposed project would be within the existing parking lot area and once completed, would not affect the overall parking or circulation of the property. The site is level and mostly covered with hardscape surfaces. In addition to the highway, the site is surrounded by existing commercial buildings which include both office and industrial uses.

Environmental impacts of the proposed digital freeway signs are identified and analyzed in the Draft Initial Study/Mitigated Negative Declaration (IS/MND). The IS/MND analyzed a number of environmental factors and identified less than significant impact in the following areas: air quality, biological resources, cultural resources, and hazards and hazardous materials. Subsequently, the IS/MND outlines mitigation measures to address these impacts in the Mitigation and Monitoring Program as shown in Exhibit C. The project has also been reviewed and conditioned by all applicable departments and agencies to minimize any potential impacts.

B. Finding: The negative impacts of the proposed use on adjacent properties and on the public can be mitigated through application of other code standards or other reasonable conditions of approval.

Evidence: The project has been reviewed and conditioned by all applicable departments and agencies to minimize any potential impacts. Environmental impacts of the proposed digital freeway signs are identified and analyzed in the Draft Initial Study/Mitigated Negative Declaration (IS/MND). The IS/MND analyzed a number of environmental factors and identified less than significant impact in the following areas: air quality, biological resources, cultural resources, and hazards and hazardous materials. Subsequently, the IS/MND outlines mitigation measures to address these impacts in the Mitigation and Monitoring Program as shown in Exhibit C.

C. Finding: All required public facilities have adequate capacity to serve the proposal.

Evidence: The project has been reviewed by all applicable departments and agencies to supply adequate facilities to the proposed project. As part of the Conditions of Approval, the project will be required to provide separate plan submittals to all applicable utility providers and the Public Works Department to ensure the construction of adequate public infrastructure.

ITEM 15.1. ATTACHMENT 5 Resolution No. XX-2025 Page 3 of 5

D. Finding: The project meets the requirements of the zoning code including development standards, design guidelines, and special use provisions.

Evidence: The proposed project is meeting the requirements of the Zoning Code.

The sign structure does not add stylistic or architectural detailing to further call attention to the sign. The proposed digital freeway sign would not operate at brightness levels of more than 0.3 foot-candles above ambient light, automatically adjusting as ambient light conditions change. As outlined in the Operating Agreement (Exhibit D), the sign will display static messages only for a minimum of 8 seconds. The City of Rancho Cordova will be provided access to a portion of the total available display time to allow the city to present messages of community interest. This access will also include other appropriate agencies for the purpose of displaying public safety messages such as “Amber Alert” messages and emergency-disaster communications. Aside from the Applicant’s request to create an additional overlay zone and deviations requested by the applicant through the Operating Agreement (Exhibit D), the proposed project is consistent with the applicable zoning regulations and design standards for digital freeway signs. Although this text amendment and deviations are requested, the Applicant is navigating the proper channels allowed by the Zoning Code and therefore is still consistent with applicable sections of the code.

E. Finding: If structures and site plans are considered nonconforming, the elements of a project that are nonconforming have been brought into compliance with the zoning code, where feasible

Evidence: The proposed project has been reviewed in accordance with all current design standards. There are no existing nonconforming uses or structures on the site.

3. Approve the Minor Design Review subject to the Conditions of Approval (Exhibit B) herein, and subject to the findings as defined by Zoning Code Section 23.141.070 and evidence as follows:

A. Finding: The proposed project is consistent with the objectives of the General Plan, complies with applicable zoning regulations, Specific Plan provisions, and special planning area provisions, and is consistent with the applicable Rancho Cordova design guidelines.

Evidence: The proposed project is within the Folsom Boulevard Planning Area of the General Plan and zoned Office Industrial Mixed Use (OIMU). The Applicant is requesting a Zoning Text Amendment to expand the number of Overlay Zones within Zoning Code Section 23.743.150. Once approved, the proposed digital billboard sign would be located within the new approved area and would be meeting all other applicable requirements and standards of Section 23.743.150.

The overlay zone was established to protect residential areas from the negative impacts of digital freeway signs, such as excessive glare or light pollution. Aside from the deviations requested by the applicant through the Operating Agreement (Exhibit D), the proposed project is consistent with the applicable zoning regulations and design standards for digital freeway signs.

B. Finding: The proposed architecture, site design, and landscape are suitable for the purposes of the building and the site and will enhance the character of the neighborhood and community.

ITEM 15.1. ATTACHMENT 5 Resolution No. XX-2025 Page 4 of 5

Evidence: The project site is located at 3127 Fite Circle adjacent to US Highway

50. The project parcel is approximately 2.23 acres in size and includes an existing 24,000 SF building. The proposed project would be within the existing parking lot area and once completed, would not affect the overall parking or circulation of the property. The site is level and mostly covered with hardscape surfaces. In addition to the highway, the site is surrounded by existing commercial buildings which include both office and industrial uses. The proposed project will provide an opportunity for communication with the community and will have minimal impact on the physical surrounding area.

C. Finding: The architecture, including the character, scale, and quality of the design, relationship with the site and other buildings, building materials, screening of exterior appurtenances, exterior lighting and signing, and similar elements, establishes a clear design concept and is compatible with the character of existing or anticipated buildings on adjoining and nearby properties.

Evidence: The proposed digital freeway sign would have a monopole that would support two electronic displays angled to provide line-of-sight for highway travelers. The proposed sign structures supporting and surrounding the digital display areas are as small as possible and avoid any unnecessary height or width to the sign. The structure also does not add stylistic or architectural detailing that would call additional attention to the sign. The proposed digital billboard sign would not operate at brightness levels of more than 0.3 foot- candles above ambient light, automatically adjusting as ambient light conditions change.

D. Finding: The proposed project will not create conflicts with vehicular, bicycle, or pedestrian transportation modes of circulation.

Evidence: The proposed project will be on private property and will not create conflicts with the existing circulation of any transportation modes.

PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 6th day of October 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

____________________________
Siri Pulipati, Mayor

ITEM 15.1. ATTACHMENT 5 Resolution No. XX-2025 Page 5 of 5
ATTEST:

Stacy Leitner, CMC
City Clerk

FITE CIRCLE

EXISTING WESTBOUND
HIGHWAY 50
D

PROPOSED LOCATION

OF DIGITAL

FREEWAY SIGN
4 PRELIMINARY PLANS FOR

DIGITAL FREEWAY SIGN
3127 FITE CIRCLE
SACRAMENTO, CA 95827

CORDOVA COMMUNITY

COUNCIL FOUNDATION

RSC ENGINEERING
COVER
SHEET
CV
1 SHEET INDEX

PRELIMINARY PLANS FOR

DIGITAL FREEWAY SIGN
3127 FITE CIRCLE
RANCHO CORDOVA, CA 95670
APN: 077-0330-039
OWNER

ENGINEER
APN

EXISTING ZONING

EXISTING GENERAL

PLAN DESIGNATION

APPLICANT

ACREAGE

VICINITY MAP
SITE
ITEM 15.1.

ATTACHMENT 6
Exhibit A to the Resolution

FITE CIRCLE

EXISTING WESTBOUND
HIGHWAY 50
D

EXISTING

CONDITIONS
EX1
2 LEGEND
4 PRELIMINARY PLANS FOR

DIGITAL FREEWAY SIGN
3127 FITE CIRCLE
SACRAMENTO, CA 95827

CORDOVA COMMUNITY

COUNCIL FOUNDATION

RSC ENGINEERING

VICINITY MAP
SITE
ITEM 15.1.

ATTACHMENT 6
Exhibit A to the Resolution

PROPOSED LOCATION

OF DIGITAL

FREEWAY SIGN

FITE CIRCLE

EXISTING WESTBOUND
HIGHWAY 50
D

PRELIMINARY

SITE PLAN
SP1
3 LEGEND
4 PRELIMINARY PLANS FOR

DIGITAL FREEWAY SIGN
3127 FITE CIRCLE
SACRAMENTO, CA 95827

CORDOVA COMMUNITY

COUNCIL FOUNDATION

RSC ENGINEERING
OWNER

ENGINEER
APN

EXISTING ZONING

EXISTING GENERAL

PLAN DESIGNATION

APPLICANT

PROJECT ADDRESS

ACREAGE

VICINITY MAP
SITE
ITEM 15.1.

ATTACHMENT 6
Exhibit A to the Resolution

FITE CIRCLE
D

WESTBOUND HIGHWAY
50 PROPOSED LOCATION

OF DIGITAL

FREEWAY SIGN
CV
COVER
SHEET
1 IMPROVEMENT PLANS FOR

DIGITAL FREEWAY SIGN
3127 FITE CIRCLE
RANCHO CORDOVA, CA 95670
APN:077-0330-039

SYMBOL LEGENDABBREVIATIONS

SHEET INDEX VICINITY MAP

SCOPE OF WORK

BUILDING CODES
6 PRELIMINARY PLANS FOR

DIGITAL FREEWAY SIGN
3127 FITE CIRCLE
SACRAMENTO, CA 95827

CORDOVA COMMUNITY

COUNCIL FOUNDATION

RSC ENGINEERING
SITE
ITEM 15.1.

ATTACHMENT 6
Exhibit A to the Resolution

NT
NOTES
SHEET
6 PRELIMINARY PLANS FOR

DIGITAL FREEWAY SIGN
3127 FITE CIRCLE
SACRAMENTO, CA 95827

CORDOVA COMMUNITY

COUNCIL FOUNDATION

RSC ENGINEERING
2 ITEM 15.1.

ATTACHMENT 6
Exhibit A to the Resolution

FITE CIRCLE
D

WESTBOUND HIGHWAY
50 6

PRELIMINARY PLANS FOR

DIGITAL FREEWAY SIGN
3127 FITE CIRCLE
SACRAMENTO, CA 95827

CORDOVA COMMUNITY

COUNCIL FOUNDATION

RSC ENGINEERING

EXISTING

CONDITION AND

DEMOLITION PLAN
EX
3 DEMOLITION ENLARGEMENT
LEGEND
ITEM 15.1.

ATTACHMENT 6
Exhibit A to the Resolution

PROPOSED LOCATION

OF DIGITAL

FREEWAY SIGN

FITE CIRCLE
D

WESTBOUND HIGHWAY
50 SITE PLAN
SP
4 LEGEND
6 PRELIMINARY PLANS FOR

DIGITAL FREEWAY SIGN
3127 FITE CIRCLE
SACRAMENTO, CA 95827

CORDOVA COMMUNITY

COUNCIL FOUNDATION

RSC ENGINEERING

BARRIER CURB (PRIVATE ONSITE ONLY)
NOTES

ENLARGEMENT DETAIL

T-TRENCH DETAIL
ITEM 15.1.

ATTACHMENT 6
Exhibit A to the Resolution

PROPOSED LOCATION

OF DIGITAL

FREEWAY SIGN

WESTBOUND HIGHWAY
SECTION 1SECTION 2

GRADING PLAN
GR
56 PRELIMINARY PLANS FOR

DIGITAL FREEWAY SIGN
3127 FITE CIRCLE
SACRAMENTO, CA 95827

CORDOVA COMMUNITY

COUNCIL FOUNDATION

RSC ENGINEERING
LEGEND
ITEM 15.1.

ATTACHMENT 6
Exhibit A to the Resolution

PROPOSED LOCATION

OF DIGITAL

FREEWAY SIGN

FITE CIRCLE
D

WESTBOUND HIGHWAY
50EROSION AND

SEDIMENT

CONTROL PLAN
EC
66 PRELIMINARY PLANS FOR

DIGITAL FREEWAY SIGN
3127 FITE CIRCLE
SACRAMENTO, CA 95827

CORDOVA COMMUNITY

COUNCIL FOUNDATION

RSC ENGINEERING
LEGEND

EROSION CONTROL NOTES

DUST CONTROL NOTES

SEQUENCE OF CONSTRUCTION

TEMPORARY CONCRETE WASHOUT

GRAVEL BAG AT DRAIN INLET

STORM DRAIN INLET FILTER BAG
ITEM 15.1.

ATTACHMENT 6
Exhibit A to the Resolution

1'-01
4"

WALKWAY
LEDGER

WALKWAY
1"
W6x9
1/2"
1/2" Ø J-BOLT,

EACH SIDE OF WALKWAY
1/2" Ø
J-BOLT1/2" Ø J-BOLT

GRATING X EXPANDED METAL
WELDED TO ANGLES @ 18" O.C.

2.0 psf - FOR WALKWAY
(2'-1 1/2" WIDE)
FRAME
L4"x3"x1/4" LLV FOR

FRONT & REAR WALKWAY

TYPICAL WALKWAY MOUNTING DETAILS
3/8"Ø CROSBY CLIP, G-450
OR EQUAL (3 REQUIRED PER

CONNECTION)
3/8"Ø 7 x 19

PREFORMED

GALVANIZED STEEL

AIRCRAFT STRAND
CABLE - IN MEASURED POSITION (A FORCE OF 1O LBS.

SHALL BE APPLIED TO THE CABLE WHEN MEASURING THE
DEFLECTION, TO TAKE THE SLACK OUT OF CABLE.) UPRIGHT
SPAN = L 3/8" Ø GALVANIZED

WIRE ROPE THIMBLE
10" MIN.
4"3/4" Ø DROP FORGED
EYEBOLT w/ LOCK WASHER
AND 2 HEAVY HEX NUTS
4"
C 5 x 6.7

CABLE - RELAXED
L / 30

SAFETY CABLE MOUNTINGSAFETY CABLE TENSION
LEVEL

CABLE MOUNT CABLE MOUNT
1/4

TYPICAL SECTION THRU SIGN
17'-6"

TORSION
3'-0"
2'-1 1/2"3'-0"
E
2"
UPRIGHT W12x19
E
3'-9"

SPREADER
2'-1 1/2"
2"MIDDLE
REAR

WALKWAY
BRACE
L3"x3"x1/4"
REAR
LEDGER
W8x15

UPPER REAR

WALKWAY

LED DISPLAY
(BY OTHERS)
17'-6"
VARIES
1'-6"
BRACE L3"x3"x1/4"
w/ (2) 1/2" A-307 BOLTS
@ EACH CONNECTION
17'-0"
FACE
2'-1 1/2"
E
2"
E
REAR
LEDGER
W8x15

LOWER REAR

WALKWAY
6"
BRACE
L3"x3"x1/4"
(8) 1"Ø
A-325 BOLTS
GA. 3 1/2"
6 1/2"
3"
(8) 5/8"Ø
A-325 BOLTS
GA. 2 1/4"

SECTION B-B

SECTION C-C

SPREADER
W16x36 /
W16x45
CC

UPRIGHT
B
B
VARIES
PL 1/2" x
8" x 22"
1/4
1/4
1/4
W16x36
44"
1 1/2"

TORSION
2"2"
PL 3/8"
3" x FIT B.S.
6 1/2"
3"
1 1/2"
2"2"
1/4
PL 3/8"
3" x FIT
B.S.
1/4

UPRIGHT-SPREADER-TORSION CONNECTION
1'-0" 1'-0"
1'-9 1/4"
8"

BRACE CONNECTION DETAIL
C8 x 11.5
BRACE

SPREADER
PL 3/8"
3" x FIT
1/4
(2) 5/8"Ø
A-325 BOLTS
2 1/2"
2 3/4"
1 1/2"
1/2"1 1/4"

LED SUPPORT
LEDGER
(PER LED MFG.)
1/4

SECTION A-A

COLUMN-TORSION CONNECTION

TORSION PIPE
36"Ø x 0.688"
(Fy = 42 ksi)
UPPER
COLUMN
PIPE
PL 11
2"
1'-9"
W36x150
10"
1'-0"
PL 1/2"

GUSSETS
(16) REQ'D
(4) @ EA.

CORNER
5/16
1/4
1/4
AA
PL
1/2"
1'-9"
PL
5/8"
1'-9"
W36x150
PL
5/8"
(CUT)
45°
5/16
(7/16)
PJP
3'-0"
1'-10"
HAND
RAIL
HAND
RAIL
HAND
RAIL

PLAN VIEW

TORSION
COLUMN

TORSION
58'-11 63/64" FACE
COLUMN

UPRIGHT
REAR
LADDER
BRACE
REAR

WALKWAY
REAR
LEDGER

SPREADER
W16x45

LED DISPLAY
(BY OTHERS)
6'-0"
15°
15°
6'-0"
8'-0" c/c
(TYP)

LED DISPLAY
(BY OTHERS)
17'-6"17'-0"
FACE
6"

UPRIGHT

ELEVATION
BRACE

TORSION

COLUMN &

TOP LADDER
7 EQ. SP.@ 8'-0" = 56'-0"
59'-0" FACE
1'-6" 1'-6"
REAR

WALKWAY
60'-0"
O.A.H.

UPRIGHT UPRIGHT

TORSION
BRACE
REAR

WALKWAY

FOOTING
DEPTH
38'-0"
GRADE
5'-0" Ø
3" CONCRETE
COVER

SLOPE CONCRETE

AWAY FROM PIPE
UPPER

COLUMN PIPE
12'-0"
LOWER

COLUMN PIPE
ROUND

CONCRETE

FOOTING
BRACE

SECTION F-F
L3"x3"x1/4"
EQ. SPACED
(4) REQ'D
1/4 2-6
10'-0"
F F

BACK SET COLUMN
5/16" PER 4'-0"
8'-0"
15'-0"
HEAD
PLATE
HEAD
PLATE
3 1/4"
5 1/2"
5 1/2"
5 1/2"
6 1/4"
6 1/4"
5 1/2"
5 1/2"
5 1/2"
3 1/4"
3 1/4"
5 1/2"
1'-5 1/4" 1'-5 1/4"5 1/2"
3 1/4"
(20) 1 1/2"Ø (PT)
A-325 BOLTS
1 1/2"Ø (PT)
A-325 BOLTS4'-4"

COLUMN SPLICE DETAIL
6'-0"
LOWER

COLUMN PIPE
48"Ø x 0.500"
(Fy = 42 ksi)
UPPER

COLUMN PIPE
42"Ø x 0.600"
(Fy = 42 ksi)
1" RING
PLATE
5/16
5/16
1 1/4
@ 45° O.C.
2 1/2"
2"
MIN.
1"
3/8
1 1/2" RING
PLATE

WALKWAY MOUNTING DETAIL
C8 X 11.5
BRACE @

SPREADER
5'-6"
5'-6"

SPREADER
W16x36
TYP.

IMPRINT LOGO CABINET
(BY OTHERS)
2'-0"

SECTION E-E
1/4
PL 1/2"
5" x 1'-2"
w/ (8) 5/8"Ø
A325 BOLTS
GA. 2 1/4"
REAR
LEDGER

UPRIGHT
1 1/2"
2 1/2"
1 1/2"
3"
2 1/2"
3"
JOB NO.

DATE
SHEET NO.

DR.CH.

S1 of 1

CUSTOMER

SIGN LOCATION

THIS PRINT IS THE PROPERTY OF
RMG OUTDOOR, INC.

PROFESSIONAL SEAL VALID ONLY WHEN FABRICATED BY
THE ABOVE. IT IS PROVIDED FOR PERMIT PURPOSES
ONLY.

ANY OTHER USE OR REPRODUCTION IS PROHIBITED

WITHOUT WRITTEN AUTHORIZATION FROM
RMG OUTDOOR, INC.

ENG. NO.

JSW
1759PF30V - LED - 60 OAH - G-12658 - CORDOVA COMM COUNCIL - RANCHO CORDOVA, CA 1430 E Missouri Avenue, Suite B160
Phoenix, Arizona 85014
Phn: (602) 230-8634 www.rmgoutdoor.com

GENERAL NOTES AND SPECIFICATIONS
(APPLY UNLESS OTHERWISE NOTED)
STEEL - WIDE FLANGES - ASTM A-992, OTHER SHAPES & PLATES - ASTM A-36.

PIPE SECTIONS - ASTM A53 GR B OR A252 GR 2, OR API 5L (WITH MINIMUM YIELD STRENGTH AS INDICATED ON DRAWINGS).

EXPANDED METAL GRATING - EXPANDED METAL GRATING SHALL BE MANUFACTURED FROM CARBON

STEEL IN CONFORMANCE WITH THE EXPANDED METAL MANUFACTURERS ASSOCIATION (EMMA) STANDARD NO. 557-99, 'STANDARDS FOR EXPANDED METAL.' EMMA IS A DIVISION OF THE NATIONAL ASSOCIATION OF ARCHITECTURAL METAL MANUFACTURERS (NAAMM).

ALL STRUCTURAL STEEL SHALL BE FABRICATED AND ERECTED ACCORDING TO LATEST AISC SPECIFICATIONS AND STANDARD PRACTICE.

PAINTING - ALL STRUCTURAL STEEL, EXPOSED TO WEATHER, SHALL BE SHOP PRIMED AND PAINTED IN ACCORDANCE WITH AISC 335 (SPECIFICATION) AND AISC 303 (STANDARD PRACTICE).

CONCRETE - CONCRETE SHALL HAVE A MINIMUM COMPRESSIVE STRENGTH OF 2,500 PSI AT 28 DAYS AND BE PLACED IN ACCORDANCE WITH ACI 318. CONCRETE MIX SHALL BE PROPORTIONED WITH A MAXIMUM WATER CEMENT RATIO OF 0.50.

WELDING - ALL WELDING MATERIALS AND COMPONENTS SHALL BE IN COMPLIANCE WITH AWS D1.1 USING E70XX ELECTRODES.

BOLTS - ALL REGULAR SHALL CONFORM TO ASTM A-307. HIGH STRENGTH BOLTS SHALL CONFORM TO ASTM A-325N. ALL BOLTS SHALL BE INSTALLED TO A SNUG TIGHT CONDITION UNLESS NOTED TO BE PRE-TENSIONED (PT). PT BOLTS SHALL BE FULLY TENSIONED PER AISC TURN OF THE NUT METHOD (1/3 OF A TURN PAST A SNUG TIGHT CONDITION) OR OTHER AISC APPROVED TENSIONING METHOD.

SPECIAL INSPECTIONS - SPECIAL INSPECTIONS ARE REQUIRED PER CHAPTER 17 FOR THE FOLLOWING ITEMS:
-- FIELD WELDING: PERIODIC INSPECTION OF SINGLE PASS FILLET WELDS ≤ 5 16"
CONTINUOUS INSPECTION OF FILLET WELDS ≥

CONTINUOUS INSPECTION OF ANY MULTI PASS FILLET WELD

CONTINUOUS INSPECTION OF PLUG/SLOT WELDS

MATERIAL VERIFICATION OF WELD FILLER MATERIAL
-- HIGH STRENGTH BOLTS: PERIODIC INSPECTION TO REVIEW FASTENER COMPONENTS AND TENSIONING.
-- DRILLED FOUNDATION: PERIODIC INSPECTION TO VERIFY EXCAVATION DIMENSIONS

AND TO VERIFY SOIL AND GROUNDWATER CONDITIONS

STEEL FABRICATOR - ALL STRUCTURAL STEEL SHALL BE SHOP FABRICATED BY THE FOLLOWING APPROVED FABRICATOR:

PAGE STEEL
2040 INDUSTRIAL DRIVE
PAGE, AZ 85040

UNLESS SPECIFICALLY INDICATED AS FIELD WORK, NO FIELD WELDING IS ALLOWED WITHOUT THE APPROVAL OF THE ENGINEER OF RECORD. SPECIAL INSPECTIONS IS REQUIRED FOR ALL FIELD WELDING.

THE ERECTOR SHALL VERIFY ALL DIMENSIONS AND CONDITIONS IN THE FIELD BEFORE ERECTION AND NOTIFY ENGINEER OF ANY DISCREPANCIES. ERECTORS SHALL NOTIFY ENGINEER IF STRUCTURE IS LOCATED NEAR ANY BUILDINGS.

THE UNDERSIGNED ENGINEER WILL NOT SUPERVISE THE FABRICATION OR ERECTION OF THIS STRUCTURE.

SITE / SIGN NOTES AND SPECIFICATIONS
(APPLY UNLESS OTHERWISE NOTED)
CODE - 2022 CALIFORNIA BUILDING CODE
WIND DESIGN - SIGN STRUCTURE WIND LOADS ARE DETERMINED IN ACCORDANCE WITH ASCE 7-16 SECTION 29.3.1.

BASIC WIND SPEED: 95 MPH (3 SECOND GUST)
RISK CATEGORY: II
EXPOSURE: C
DESIGN WIND PRESSURE (ULTIMATE LEVEL): 34.2 PSF (AVERAGE), 51.4 PSF (MAXIMUM AT ENDS), REFER TO ASCE 7-16 FIGURE 29.3-1.

ANY SIGN COMPONENTS NOT SPECIFICALLY DETAILED ON THESE DRAWINGS BUT ATTACHED TO THE STRUCTURE SHALL BE DESIGNED IN ACCORDANCE WITH THE INFORMATION ABOVE.

DESIGN LIVE LOAD - MAINTENANCE PLATFORMS: 40 PSF OR 300 LBS. CONC. LOAD DESIGN DEAD LOAD - LED DISPLAYS: 12,000 LBS EACH
OTHER STRUCTURAL MEMBERS: AS NOTED IN CALCULATIONS.

ROUND FOOTING - EMBEDMENT DEPTH FOR FOOTING DOES NOT APPLY TO LOCATIONS WHERE WALLS OF

THE HOLE WILL NOT STAND WITHOUT SUPPLEMENTAL SUPPORT, OR WHERE UNCOMPACTED FILL OR ORGANIC FILL EXISTS. FOUNDATION IS DESIGNED BASED ON RECOMMENDATIONS PROVIDED IN GEOTECHNICAL REPORT PREPARED BY MID PACIFIC ENGINEERING INC., (MPE NO. 07564-01) DATED APRIL 25, 2025.

EXTEND COLUMN PIPE TO BOTTOM OF FOOTING (3" CONCRETE COVER REQUIRED) SEISMIC DESIGN - SIGN STRUCTURE SEISMIC LOADS ARE DETERMINED IN ACCORDANCE WITH ASCE 7-16 CHAPTER 15 USING DATA FOR SIGNS AND BILLBOARDS FROM TABLE 15.4-2.:

RISK CATEGORY: II
MAPPED SPECTRAL RESPONSE ACCELERATIONS: SS = 0.473, S1 = 0.228 SITE CLASS: D (PER GEOTECHNICAL REPORT)
SPECTRAL RESPONSE COEFFICIENTS: SDS = 0.410, SD1 = 0.228 SEISMIC DESIGN CATEGORY: "D"
FORCE RESISTING SYSTEM: CANTILEVERED COLUMN
DESIGN BASE SHEAR: 11.79 KIPS
SEISMIC RESPONSE COEFFICIENT (CS): 0.137
RESPONSE MODIFICATION FACTOR (R): 3.0
SEISMIC BASE SHEAR IS DETERMINED IN ACCORDANCE WITH SECTION 12.8 "EQUIVALENT LATERAL FORCE PROCEDURE" USING THE DESIGN DATA ABOVE

CORDOVA COMMUNITY

COUNCIL
3127 FITE CIRCLE

RANCHO CORDOVA, CA
SDF
09/19/2025
G-12658
17' x 59'

SINGLE POST

PARTIAL FLAG

DOUBLE FACE
30° V-BUILD

LED SIGN STRUCTURE

REVIEWDRAWING
ITEM 15.1.

ATTACHMENT 6
Exhibit A to the Resolution

Eastbound Highway 50
ITEM 15.1.

ATTACHMENT 6
Exhibit A to the Resolution

Westbound Highway 50
ITEM 15.1.

ATTACHMENT 6
Exhibit A to the Resolution

ITEM 15.1. ATTACHMENT 7 CONDITIONS OF APPROVAL Exhibit B to the Resolution

City Council Fite Circle Digital Billboard Sign October 6, 2025 Zoning Text Amendment, CUP, Minor Design Review, & Operating Agreement PLND-1124-0113

Conditions of Approval

Category Timing/
Implementation
Enforcement/
Monitoring

1. The approved entitlement is for a Zoning Text Amendment, Conditional Use Permit and Minor Design Review for the Fite Circle Digital Billboard Sign Project. The project shall be constructed consistent with the Project Plans (Exhibit A) and these Conditions of Approval (Exhibit B) for Project PLND-1124-0113.

Project
Description On-Going Planning

2. Applicant(s) agree to defend, indemnify and hold harmless with Coun sel selected by the City of Rancho Cordova (“City”) and its agents, officers, consultants, and employees (“City’s Agents”) from any and all claims, actions, suits, or proceedings against the City or the City’s Agents to attack, set aside, void, or annul an approval by the City, or the City’s Agents concerning the project (collectively “Claim”). The City shall promptly notify the Applicant of any Claim and the City shall cooperate fully in the defense. Nothing in this paragraph obligates the City to defend any Claim and the City is not required to pay or perform any settlement arising from any such Claim not defended by the City, unless the settlement is approved in writing by the City.

General On-Going Planning

3. Any future alteration to the structure, change in use, intensification of the site, or modification to the parking and landscaped area must be reviewed by the City to ensure compliance with all local, state, and federal regulations. Minor modifications that are found to be in substantial conformance with the approved plans such as colors, plant materials, or minor lot line adjustments, may be approved administratively. Major modifications shall be approved by the applicable decision-making body.

General On-Going Planning/Building/Public
Works

4. Applicant/Developer shall not carry a negative account balance with the City for the processing of the project. If a negative account balance occurs, it will be the developer's responsibility to pay the balance due, to avoid delays in the processing of future permits or recordation of maps.

Please email the Finance Department at
General On-Going Finance

ITEM 15.1. ATTACHMENT 7 CONDITIONS OF APPROVAL Exhibit B to the Resolution

City Council Fite Circle Digital Billboard Sign October 6, 2025 Zoning Text Amendment, CUP, Minor Design Review, & Operating Agreement PLND-1124-0113

Conditions of Approval

Category Timing/
Implementation
Enforcement/
Monitoring
[email protected] for the status of your account with the City.

5. The Conditional Use Permit and Minor Design Review is valid for a period of three (3) years from the date of City Council approval unless substantial construction of the permitted use has commenced or an extension is granted by the Community Development Director.

Expiration On-Going Planning

6. Noise sources associated with construction, repair, remodeling, demolition, paving and/or grading of any real property must adhere to the development standards outlined within the City’s Noise Element, RCMC

6.68 and RCMC 16.18.1407(F).

Noise On-Going Code Enforcement
/Building

7. Applicant shall be responsible for all damage to City streets associated with construction of the project and shall repair any damage as soon as possible.

Infrastructure On-Going Public Works

8. The digital billboard sign proposed in Project PLND-1124-0113 is subject to the approved Operating Agreement. Any modifications to the development and operation of the digital sign as outlined in the Operating Agreement will require a new written agreement signed by both the Cordova Community Council Foundation and the City of Rancho Cordova.

Operating
Agreement On-Going Planning/City Attorney

9. The project is subject to all Mitigation Measures in the Fite Circle Digital Sign Project Initial Study/Mitigated Negative Declaration (SCH# 2025061343)
Mitigation
Measures On-Going Planning

10. SMUD has existing underground 12kV facilities on the project parcel along Fite Circle and the northern parcel border that will need to remain.

The Applicant shall be responsible for maintaining all CalOSHA and State of California Public Utilities Commission General Order No. 128 safety clearances during construction and upon building completion. If the required clearances cannot be maintained, the Applicant shall be responsible for the cost of relocation.

Underground
Facilities On-Going SMUD

ITEM 15.1. ATTACHMENT 7 CONDITIONS OF APPROVAL Exhibit B to the Resolution

City Council Fite Circle Digital Billboard Sign October 6, 2025 Zoning Text Amendment, CUP, Minor Design Review, & Operating Agreement PLND-1124-0113

Conditions of Approval

Category Timing/
Implementation
Enforcement/
Monitoring

11. Any necessary future SMUD facilities located on the Applicant’s property shall require a dedicated SMUD easement. This will be determined prior to SMUD performing work on the Applicant’s property. Applicant shall be responsible for confirming with SMUD appropriate/acceptable landscaping including placement within the easement area. SMUD reserves the right to prune & remove trees that encroach into the easement area. Applicant shall submit landscape improvement plans with tentative or final map as a condition of approval. New landscaping improvements shall be restricted to a maximum height of fifteen feet tall at full maturity.

SMUD
Facilities On-Going SMUD

12. In the event the Applicant requires the relocation or removal of existing SMUD facilities on or adjacent to the subject property, the Applicant shall coordinate with SMUD. The Applicant shall be responsible for the cost of relocation or removal. Applicant is further made aware that the proposed location of any relocated facilities will be subject to SMUD’s vegetation management practices including restrictions of 15-feet high at full maturity and placement of trees within SMUD easements. Applicant shall bear cost to remove vegetation or trees located within proposed new facilities
area and SMUD retains the right to engage in customary vegetation management practices at proposed new location after facility relocation.

Applicant shall submit landscape improvement plans with tentative or final map as a condition of approval.

SMUD
Facility
Relocation
On-Going SMUD

13. SMUD reserves the right to use any portion of its easements on or adjacent to the subject property that it reasonably needs and shall not be responsible for any damages to the developed property within said easement that unreasonably interferes with those needs, including but not limited to vegetation management, tree pruning or removal, Easements On-Going SMUD

ITEM 15.1. ATTACHMENT 7 CONDITIONS OF APPROVAL Exhibit B to the Resolution

City Council Fite Circle Digital Billboard Sign October 6, 2025 Zoning Text Amendment, CUP, Minor Design Review, & Operating Agreement PLND-1124-0113

Conditions of Approval

Category Timing/
Implementation
Enforcement/
Monitoring
weed abatement and application of weed abatement material, and a height restriction of fifteen feet tall at full maturity. Applicant shall submit landscape improvement plans with tentative or final map as a condition of approval.

Prior to Approval of Improvement Plans/Grading Permit Issuance

14. In the event the City requires an Irrevocable Offer of Dedication (IOD) for future roadway improvements, the Applicant shall dedicate a 12.5- foot public utility easement (PUE) for overhead and/or underground facilities and appurtenances adjacent to the County’s IOD.

Landscaping improvements placed within the IOD or 12.5-foot PUE shall be subject to SMUD’s landscaping and tree placement guidelines and SMUD’s regular vegetation management practices including but not limited to restriction of 15 feet high at maturity and spacing as well as tree pruning, removal, or other standard vegetation management activities. Applicant shall submit landscape improvement plans with tentative or final map as a condition of approval.

Irrevocable
Offer of
Dedication
(IOD)
Prior to
Approval of
Improvement
Plans
SMUD

15. The Applicant shall comply with SMUD siting requirements (e.g., panel size/location, clearances from SMUD equipment,
transformer location, service conductors). Information regarding SMUD siting requirements can be found at:
https://www.smud.org/en/Business-Solutions-and-Rebates/Design- and-Construction-Services.

Siting
Requirements
Prior to
Approval of
Improvement
Plans
SMUD

ITEM 15.1. ATTACHMENT 7 CONDITIONS OF APPROVAL Exhibit B to the Resolution

City Council Fite Circle Digital Billboard Sign October 6, 2025 Zoning Text Amendment, CUP, Minor Design Review, & Operating Agreement PLND-1124-0113

Conditions of Approval

Category Timing/
Implementation
Enforcement/
Monitoring
Prior to Issuance of Building Permit

16. The applicant shall meet the following: Civil Site Plans and Architectural Plans shall be submitted and approved prior to Final Building Permit being issued.

Fire
Prior to
Issuance of a
Building/Fire
Permit
Sacramento
Metropolitan Fire
District

17. In the event of the encounter of subsurface materials suspected to be of an archaeological or paleontological nature or if any human remains are found, all grading and/or excavation shall cease, the find shall be left untouched, and the City Planning Division shall be immediately notified.

This requirement shall be noted on the Grading and Building Plans, prior to issuance of permits. A qualified professional archaeologist certified by the Register of Professional Archaeologists or paleontologist with a degree(s) in paleontology or geology, to evaluate and make recommendations as to disposition, mitigation and/or salvage. The recommendation shall be implemented before work may proceed.

Construction
Prior to
Issuance of
Building Permits
Planning/ Building

18. Utility areas, electrical and gas meters shall be architecturally screened from view. Architectural
Prior to
Issuance of
Building Permits
Planning/Building/Public
Works

19. Ensure that no debris or construction scrap material is placed on any adjoining lot, open space area, or street, and that any such material stored on an adjoining site shall be completely removed and the site cleaned, prior to occupancy approval.

Construction
Prior to
Issuance of
Building Permits
Planning/
Building

20. Structural setbacks less than 14-feet shall require the Applicant to conduct a pre-engineering meeting with all utilities to ensure property clearances are maintained.

Structural
Setbacks
Prior to
Issuance of
Building Permits
SMUD

21. The Applicant shall not place any building foundations within 5-feet of any SMUD trench to maintain adequate trench integrity. The Applicant Building
Foundations
Prior to
Issuance of SMUD

ITEM 15.1. ATTACHMENT 7 CONDITIONS OF APPROVAL Exhibit B to the Resolution

City Council Fite Circle Digital Billboard Sign October 6, 2025 Zoning Text Amendment, CUP, Minor Design Review, & Operating Agreement PLND-1124-0113

Conditions of Approval

Category Timing/
Implementation
Enforcement/
Monitoring
shall verify specific clearance requirements for other utilities (e.g., Gas, Telephone, etc.).

Building Permits
Advisory

22. The Outdoor Advertising Act section 5403(b) establishes that illuminations are considered vision impairing when their brilliance exceeds the values set forth in Section 21466.5 of the California Vehicle Code. Please note, pursuant to 5408(b) Advertising displays may not be placed that are so illuminated that they interfere with the effectiveness of, or obscure any official traffic sign, device, or signal; nor shall any advertising display include or be illuminated by flashing, intermittent, or moving lights (except that part necessary to give public service information such as time, date, temperature, weather, or similar information); nor shall any advertising display cause beams or rays of light to be directed at the traveled ways if the light is of an intensity or brilliance as to cause glare or to impair the vision of any driver, or to interfere with any driver’s operation of a motor vehicle.

Advisory Advisory
CA Department of
Transportation
(CalTrans)

MITIGATION MONITORING AND REPORTING PROGRAM
Fite Circle Digital Sign Project

1. ST

ATUTORY REQUIREMENT
When a lead agency makes findings on significant environmental effects identified in a mitigated negative declaration (MND), the agency must also adopt a “reporting or monitoring program for the changes to the project which it has adopted or made a condition of approval in order to mitigate or avoid significant effects on the environment” (Public Resources Code Section 21081.6(a) and California Environmental Quality Act Guidelines Section 15091(d) and Section 15097). The Mitigation Monitoring and Reporting Program (MMRP) is implemented to ensure that the mitigation measures and project revisions identified in the MND are implemented. Therefore, the MMRP must include all changes in the proposed project either adopted by the project proponent or made conditions of approval by the lead agency or a responsible agency.

2. ADMINISTRATION OF THE MITIGATION MONITORING AND REPORTING PROGRAM The City of Rancho Cordova (City) is the lead agency responsible for the adoption of the MMRP . The project applicant is responsible for implementing, verifying, and documenting compliance with the MMRP , in coordination with other identified agencies. According to CEQA Guidelines Section 15097(a), a public agency may delegate reporting or monitoring responsibilities to another public agency or to a private entity that accepts the delegation. However, until mitigation measures have been completed, the lead agency remains responsible for ensuring that implementation of the measures occurs in accordance with the program. Verification of mitigation compliance and responsibility for compliance is the responsibility of the applicant–designated project manager. The project manager will be responsible for coordinating plan reviews and field verification with the appropriate City department staff or outside agencies.

3. MITIGATION MEASURES AND REPORTING PROGRAM
Table 1 is structured to enable quick reference to mitigation measures and the associated monitoring program based on the environmental resource. The numbering of mitigation measures correlates with numbering of measures found in the Environmental Checklist of the Initial Study.

ITEM 15.1.

ATTACHMENT 8
Exhibit C to the Resolution

Mitigation
Measure
Requirements of Measure Responsible for
Implementation
Timing Responsible
for
Monitoring
Review and
Approval
(Data/Initials)
Air Quality
AIR-1 Comply with Basic Construction Emission Control Practices identified by the SMAQMD and listed
below or as they may be updated in the future:
• Water all exposed surfaces two times daily. Exposed
surfaces include, but are not limited to soil piles, graded areas, unpaved parking areas, staging areas, and access roads.
• Cover or maintain at least two feet of free board space on haul trucks transporting soil, sand, or other loose material on the site. Any haul trucks that would be traveling along freeways or major roadways should be covered.
• Use wet power vacuum street sweepers to remove any
visible track out mud or dirt onto adjacent public roads at least once a day. Use of dry powered sweeping is
prohibited.
• Limit vehicle speeds on unpaved roads to 15 miles per hour (mph).
• All roadways, driveways, sidewalks, parking lots to be paved should be completed as soon as possible. In
addition, building pads should be laid as soon as possible after grading unless seeding or soil binders are used.
• Minimize idling time either by shutting equipment off
when not in use or reducing the time of idling to 5
minutes [required by California Code of Regulations, Title 13, sections 2449(d) and 2485]. Provide clear signage that posts this requirement for workers at the entrances to the site.

Construction
Contractor and
Project
Applicant
Prior to and
During
construction
City of
Rancho
Cordova
Planning
Division

ITEM 15.1.

ATTACHMENT 8
Exhibit C to the Resolution

Mitigation
Measure
Requirements of Measure Responsible for
Implementation
Timing Responsible
for
Monitoring
Review and
Approval
(Data/Initials)
• Provide current certificate(s) of compliance for CARB’s In- Use Off-Road Diesel-Fueled Fleets Regulation [California Code of Regulations, Title 13, sections 2449 and 2449.1]. • Maintain all construction equipment in proper working condition according to manufacturer’s specifications. The equipment must be checked by a certified mechanic and
determined to be running in proper condition before it is operated.

Biological Resources
BIO-1 Conduct Preconstruction Nesting Bird Surveys and Implement Appropriate Avoidance Buffers, as Needed.

If construction will occur during the bird nesting season (typically February 1 to August 31) a qualified biologist will conduct a preconstruction survey for nesting birds no more than 2 weeks prior to the start of ground-disturbing construction activities. The survey shall include all suitable nesting habitat within the project site and a 100-foot buffer of the project site.

If nesting birds are located during the preconstruction nesting bird survey, an appropriate “non-disturbance” buffer will be determined established by a qualified biologist to protect the nest from project-related disturbances until the nest has fledged or is no longer active. An appropriate non-disturbance buffer will be determined based on the species, site conditions (e.g., existing level of disturbance), biologist observations, and professional judgement. Typical “non-disturbance” buffers are 50 feet for passerines and 250-feet for non-special status raptors. Smaller buffers may be implemented if nest monitoring by a qualified biologist confirms project activities are not adversely affecting the Project
Applicant,
Construction
Contractor,
Qualified
Biologist
February. 1
through
August 31
City of
Rancho
Cordova
Planning
Division

ITEM 15.1.

ATTACHMENT 8
Exhibit C to the Resolution

Mitigation
Measure
Requirements of Measure Responsible for
Implementation
Timing Responsible
for
Monitoring
Review and
Approval
(Data/Initials)
nest; this typically requires a period of nest monitoring prior to initiation of project activities to establish baseline nest activity.

Cultural Resources
CUL-1 Accidental Damage and Discovery Protocols
The project applicant or its contractor shall retain a qualified archaeologist to undertake the tasks specified within this mitigation measure. In the event that suspected precontact or historic-period archaeological resources are encountered during debris removal, demolition, excavation, and/or grading of the site, all activity within a 50-foot radius of the find shall be stopped, the project applicant or designee shall be notified, and the qualified archaeologist shall examine the find. Project personnel shall not collect or move any cultural material. The archaeologist shall evaluate the find(s) to determine if it meets the definition of a historical, unique archaeological, and/or tribal cultural resource and follow the further procedures outlined below:
• If the finds do not meet the definition of a historical resource or unique archaeological resource, no further
study or protection is necessary prior to resuming project implementation.
• If the find(s) does meet the definition of a historical resource or unique archaeological resource, then it
should be avoided by project activities. If avoidance is not feasible, as determined by the City of Rancho Cordova,
the qualified archaeologist in consultation with the City, shall make appropriate recommendations regarding the
treatment and disposition of such finds, and significant
impacts to such resources shall be mitigated in
accordance with the recommendations of the
archaeologist prior to resuming construction activities within a 50-foot radius.

Project
Applicant,
Construction
Contractor,
Archeologist
If
subsurface
deposits
believed to
be of
cultural
origin are
discovered
during
construction
City of
Rancho
Cordova
Planning
Division

ITEM 15.1.

ATTACHMENT 8
Exhibit C to the Resolution

Mitigation
Measure
Requirements of Measure Responsible for
Implementation
Timing Responsible
for
Monitoring
Review and
Approval
(Data/Initials)
• If human remains are encountered, project work shall
stop in the vicinity of the remains and, as required by law, the Sacramento County Coroner would be notified
immediately. An archaeologist also would be contacted to evaluate the find. If the human remains were determined
of Native American origin, the coroner would need to
notify the Native American Heritage Commission (NAHC)
within 24 hours of that determination. Pursuant to Public Resources Code Section 5097.98, the NAHC, in turn,
would immediately contact a Most Likely Descendent
(MLD). The MLD would have 48 hours to inspect the site
and recommend treatment of the remains. The project
applicant and City shall coordinate with the MLD in good faith to find a respectful resolution to the situation and entertain all reasonable options regarding the
descendants' preferences for treatment.
• Recommendations for treatment and disposition of finds could include, but are not limited to, the collection,
recordation, and analysis of any significant cultural
materials, or the turning over of tribal cultural resources to tribal representatives for appropriate treatment. A
report of findings documenting any data recovery shall be submitted to the Northwest Information Center (NWIC).

Geology and Soils
GEO-1 Avoid Impacts to Unique Paleontological Resources.

To minimize the potential for destruction of or damage to previously unknown unique, scientifically important
paleontological resources during earthmoving activities at the project site, the project applicant shall do the following:

Project
applicant,
Construction
Contractor,
Qualified
Prior to and
During
construction
City of
Rancho
Cordova
Planning
Division

ITEM 15.1.

ATTACHMENT 8
Exhibit C to the Resolution

Mitigation
Measure
Requirements of Measure Responsible for
Implementation
Timing Responsible
for
Monitoring
Review and
Approval
(Data/Initials)
• Prior to the start of earthmoving activities, retain either a qualified archaeologist or paleontologist to inform all construction personnel involved with earthmoving
activities regarding the possibility of encountering fossils, the appearance and types of fossils likely to be seen
during construction, and proper notification procedures should fossils be encountered.
• If paleontological resources are discovered during
earthmoving activities, the construction crew shall
immediately cease work in the vicinity of the find and
notify the project applicant and the City. The project
applicant shall retain a qualified paleontologist to
evaluate the resource and prepare a recovery plan. The
recovery plan may include, but is not limited to, a field survey, construction monitoring, sampling and data
recovery procedures, museum curation for any specimen
recovered, and a report of findings. Recommendations in the recovery plan that are determined by the project
applicant and the City to be necessary and feasible shall be implemented before construction activities can
resume at the site where the paleontological resource or resources were discovered.

Archeologist or
Paleontologist
Tribal Cultural Resources
TCR-1 Unanticipated Discoveries of Tribal Cultural Resources.

If any suspected TCRs or resources of cultural significance to the United Auburn Indian Community of the Auburn Rancheria
(UAIC), including but not limited to features,
anthropogenic/cultural soils, cultural belongings or objects (artifacts), shell, bone, shaped stones or bone, or ash/charcoal Project
Applicant,
Construction
Contractor,
archeologist,
Tribal Monitor
If any
suspected
TCRs or
resources of
cultural
significance
City of
Rancho
Cordova
Planning
Division

ITEM 15.1.

ATTACHMENT 8
Exhibit C to the Resolution

Mitigation
Measure
Requirements of Measure Responsible for
Implementation
Timing Responsible
for
Monitoring
Review and
Approval
(Data/Initials)
deposits are discovered by any person during construction activities including ground disturbing activities, all work shall pause immediately within 100 feet of the find, or an agreed upon distance based on the project area and nature of the find. Work shall cease in and within the immediate vicinity of the find regardless of whether the construction is being actively monitored by a Tribal Monitor, cultural resources specialist, or professional archaeologist. A Tribal Representative and the City of Rancho Cordova shall be immediately notified, and the Tribal Representative in coordination with the City of Rancho Cordova shall determine if the find is a TCR (PRC §21074) and the Tribal Representative shall make recommendations for further
evaluation and treatment as necessary.

Treatment and Documentation:

The culturally affiliated Tribe shall consult with the City of Rancho Cordova to (1) identify the boundaries of the new TCR and (2) if feasible, identify appropriate preservation in place and avoidance measures, including redesign or adjustments to the existing construction process, and long-term management, or 3) if avoidance is infeasible, a reburial location in proximity of the find where no future disturbance is anticipated. Permanent curation of TCRs will not take place unless approved in writing by the culturally affiliated Tribe.

The construction contractor(s) shall provide secure, on-site storage for culturally sensitive soils or objects that are components of TCRs that are found or recovered during
construction. Only Tribal Representatives shall have access to the storage. Storage size shall be determined by the nature of the TCR and can range from a small lock box to a conex box (shipping or
Representative
to UAIC are
discovered
during
construction
ITEM 15.1.

ATTACHMENT 8
Exhibit C to the Resolution

Mitigation
Measure
Requirements of Measure Responsible for
Implementation
Timing Responsible
for
Monitoring
Review and
Approval
(Data/Initials)
container). A secure (locked), fenced area can also provide adequate on-site storage if larger amounts of material must be stored.

The construction contractor(s) and the City of Rancho Cordova shall facilitate the respectful reburial of the culturally sensitive soils or objects. This includes providing a reburial location that is consistent with the Tribe’s preferences, excavation of the reburial location, and assisting with the reburial, upon request.

Any discoveries shall be documented on a Department of Parks and Recreation (DPR) 523 form within 2 weeks of the discovery and submitted to the appropriate CHRIS center in a timely manner.

Work at the TCR discovery location shall not resume until authorization is granted by the City of Rancho Cordova in coordination with the culturally affiliated Tribe.

If articulated or disarticulated human remains, or human remains in any state of decomposition or skeletal completeness are discovered during construction activities, the County Coroner and the culturally affiliated Tribe shall be contacted immediately.

Upon determination by the County Coroner that the find is Native American in origin, the Native American Heritage Commission will assign the Most Likely Descendent who will work with the project proponent to define appropriate treatment and disposition of the burials.

ITEM 15.1.

ATTACHMENT 8
Exhibit C to the Resolution

Agreement for Digital Freeway Sign

DIGITAL FREEWAY SIGN OPERATING AGREEMENT BY AND BETWEEN

CITY OF RANCHO CORDOVA AND CORDOVA COMMUNITY COUNCIL FOUNDATION

PARTIES

This Operating Agreement for Digital Freeway Signs (hereinafter “Agreement”), dated __________, 2025 by and between the City of Rancho Cordova, a California Municipal Corporation (the “City”), and the Cordova Community Council Foundation, a California 501(c)(3) Non-Profit Corporation. Hereinafter the City and Cordova Community Council Foundation may be referred to as “Party” or both as “Parties”.

RECITALS

1. Background. Rancho Cordova Municipal Code Section 23.743.150 , after all required notices and public hearing, allows for the City to enter into an Operating Agreement to allow for the operation of a Digital Freeway Sign under certain circumstances; including the permanent removal of pre-existing billboards from within the City. Cordova Community Council Foundation has applied for approval to install one (1) Digital Freeway Signs on the real property owned by 3217 Fite, LLC and located at 3127 Fite Circle in the City of Rancho Cordova, State of California (the “Property”).

2. Applicant. The Cordova Community Council Foundation, founded in 1959 as an organization of organizations and a forum for citizens to meet, dream about the future and plan community celebrations. The legacy of mutual support and collaboration nurtured by Cordova Community Council Foundation has become a hallmark of Rancho Cordova community life for more than six decades and has earned our reputation as a place of collaboration and innovation. The collaboration between the Cordova Community Council and 3127 Fite, LLC will give the Cordova Community Council Foundation long term financial strength to continue to provide quality programs and community engagement opportunities. The Cordova Community Council Foundation has experience managing large complex events, public grants, personnel, and real property.

3. Legal Framework. For the reasons recited herein, the City has determined that the construction and operation of the Cordova Community Council Foundation’s proposed outdoor advertising display on the Property is a development for which this Agreement is appropriate and is specifically permitted and encouraged by §§ 5412 and 5443.5 of the California Outdoor Advertising Act (Bus. and Prof. Code § 5200 et seq.) and Rancho Cordova Municipal Code section 23.743.150.

4. Public Benefit. City finds that a substantial public benefit will accrue to City by reason of the Cordova Community Council Foundation’s advertising display, which adds value to the community by enabling City to market projects, programs and other activities for the benefit of City and its businesses and residents. In addition, the City finds that an additional substantial ITEM 15.1.

ATTACHMENT 9
Exhibit D to the Resolution

Agreement for Digital Freeway Sign

public benefit will accrue to the City by reason of the Cordova Community Council Foundation removing, or having caused the removal of, the previously approved, westerly digital sign located on the Mineshaft Property as a material condition of this Agreement for Digital Freeway Signs. In exchange for providing these public benefits, the Cordova Community Council Foundation, receives assurance that it may proceed with the construction and operation of outdoor advertising display and the project in accordance with ordinances, resolutions and regulations existing as of the date of this Agreement, subject only to the terms and conditions contained herein and contained in any permits issued pursuant to this project.

Together with the City of Rancho Cordova and many community partners, the Cordova Community Council Foundation has contributed to the City of Rancho by providing stability for safe and high-quality signature community events, and convening significant community affinity organizations, including the Rancho Cordova Athletic Association, the Rancho Cordova Arts Council and Rancho Cordova Interfaith Council. Together with the vibrant schedule of dozens of community events, these organizations provide pathways for residents to engage with and enjoy the community in which they live, boosting community satisfaction and connections which strengthen the City. The Cordova Community Council Foundation is a 501(c)(3) public benefit non- profit organization headquartered in Rancho Cordova.

The development and long -term lease of a digital freeway sign is a critical component of Cordova Community Council Foundation’s strategy which would provide the Cordova Community Council with long term financial stability to carry out this vital community mission.

Cordova Community Council understands that the marketplace for one or more digital freeway signs along the Highway 50 corridor is limited.

NOW, THEREFORE, in consideration of mutual promises, conditions, and covenants hereinafter set forth, the Parties agree as follows:

AGREEMENT

1. Incorporation of Recitals. The Preamble, the Recitals, and all defined terms set forth in both, are hereby incorporated into this Agreement as if set forth herein in full.

2. Definitions. This section defines the terms: “Agreement Year,” “Business Day,” “Caltrans,” “Caltrans Permits,” “City Permits,” “Commencement Date,” “Digital Freeway Sign,” “Digital Display Area,” “Effective Date,” “Include,” “Operational,” “Obstruction,” “Site,” “Sign Structure,” and “Term.” Other terms are defined elsewhere in this Agreement.

(a) “Agreement Year” means one of the consecutive 12-month periods during the Term. The first Agreement Year begins on the Effective Date.

(b) “Business Day” means any day the City’s main offices located at 2729 Prospect Park Drive, Rancho Cordova, California, are open to the public.

ITEM 15.1.

ATTACHMENT 9
Exhibit D to the Resolution

Agreement for Digital Freeway Sign

(c) “Caltrans” means the California Department of Transportation.

(d) “Caltrans Permits” means all permits and approvals that Cordova Community Council Foundation must obtain from Caltrans to install, operate, and maintain the Digital Freeway Sign in accordance with this Agreement.

(e) “City Permits” means all building permits, conditional use permits, zoning amendments, operating agreements, and other permits, entitlements, and agreements that the City, acting in its governmental capacity, must issue or approve for The Cordova Community Council Foundation, to install, operate, and maintain the Digital Freeway Sign in accordance with this Agreement.

(f) “Commencement Date” means the date as of which both of the following have occurred:
(1) the City has finally approved the Plans (defined in Section 6(a)); and (2) The Cordova Community Council Foundation has received all necessary governmental permits and approvals for the Digital Freeway Sign, including the Caltrans Permits and the City Permits.

(g) “Digital Freeway Sign” means an off-site outdoor advertising sign, including all above- ground supporting structures, with one or more digital display areas. A Digital Freeway Sign may be internally or externally illuminated. Digital Freeway Signs are always considered off-site signs and are regulated as such. The Cordova Community Council Foundation will install and operate the Digital Freeway Signs on the Site in accordance with the criteria set forth in Exhibit A to this Agreement.

(h) “Digital Display Area” means the portion of the Digital Freeway Sign that consists of the digital display areas used for general commercial advertising. The Digital Display Area is more particularly described in Exhibit B.

(i) “Effective Date” means the date as of which both the City and the Cordova Community Council Foundation have signed this Agreement, as indicated by the dates in the signature blocks below.

(j) “Include” and its variants are not restrictive. For example, “includes” means “includes but not limited to,” and “including” means “including but not limited to.”

(k) “Operational” means the Digital Freeway Signs are capable, legally and functionally, of displaying digital advertising on the Digital Display Area.

(l) “Obstruction” means any structure, sound wall, communications antennae, tree, or vegetation on City owned or controlled property within 1,000 feet of the Digital Freeway Sign and obstructs the view of the Digital Display Areas from the viewing public on Highway 50.

ITEM 15.1.

ATTACHMENT 9
Exhibit D to the Resolution

Agreement for Digital Freeway Sign

(m) “Site” means the portion of the Property located in the City that may be suitable for installation of Digital Freeway Signs. The Site is more particularly described in Exhibit B.

(n) “Sign Structure” means the portion of the Digital Freeway Sign other than the Digital Display Area, including but not limited to supporting pole(s), display frame and all ancillary equipment and utilities installed on the sign Site. The Sign Structure as improved with Digital Display Area is more particularly described in Exhibit B. If the site currently does not have a Sign Structure, the term “Sign Structure” shall mean all supporting pole(s), display frame and ancillary equipment and above-ground utilities installed on the Site.

(o) “Term” means the entire time this Agreement is in effect, as specified in Section 3.

3. Term of Agreement.

(a) Term. The “Term” of this Agreement consists of two phases:

(1) The “Development Phase,” which begins on the Effective Date and ends when the Digital Freeway Signs becomes Operational.

(2) The “Operations Phase,” with regard to the Digital Freeway Sign begins at the end of the Development Phase and ends when such Digital Freeway Sign is removed or after a twenty-five (25) year period following the conclusion of the Development Phase, whichever occurs first. The Agreement is automatically renewed for an additional 25-year Term unless written notice is given by either Party to the other Party 60 days prior to expiration of the initial Term expressing the Party’s intent to terminate this Agreement.

4. Consideration. As consideration for the rights and benefits it enjoys under this Agreement, including the contemplated use during the Term, the Cordova Community Council Foundation shall do all of the following:

(a) Dedicated “Click”. During the Term of this Agreement, to the extent permissible under applicable laws, rules and regulations, the Cordova Community Council Foundation shall display advertisements promoting the City and local community events sponsored by and/or partnered with the City (the “City Copy”) on one digital display spot on the Digital Freeway Sign after each 8-spot digital loop (the “Display Time”) provided that: (i) all proposed City Copy is submitted to the Cordova Community Council Foundation not less than five (5) business days prior to the date on which the City Copy is proposed to be displayed on the Digital Freeway Sign (the “Copy Submission Deadline”); (ii) all digital artwork is consistent with the quality of material to be posted on the Digital Freeway Sign; and (iii) City pays for all digital production costs associated with the City Copy. In no event shall the City be permitted to give, sell, trade, barter or exchange the Display Time to any third party. Such act shall be deemed a material breach of this Agreement and City ITEM 15.1.

ATTACHMENT 9
Exhibit D to the Resolution

Agreement for Digital Freeway Sign

shall automatically forfeit its right to any further Display Time on the Digital Freeway Sign.

City represents and warrants that all copy, content and materials supplied by City to the Cordova Community Council Foundation for display under this Agreement: (i) are owned or duly licensed by City and do not infringe or misappropriate the rights of any other person or entity; (ii) comply with all applicable federal, state, and local laws, rules and regulations and any industry codes or rules by which City and/or the Cordova Community Council Foundation may be bound and do not contain any obscene, libelous, slanderous or otherwise defamatory materials or refer in an offensive manner to the gender, race or ethnicity of any individual or group; (iii) are accurate and that all claims contained therein have been substantiated; and (iv) do not infringe upon any copyright, trademark or other intellectual property or privacy right of any third party. The advertisement to be shown during this “click” is separate from the amber alert and emergency public service notifications required by 6(i) of this agreement.

5. Use of Site.

(a) Exclusive Uses. Except as otherwise provided in Section 6(i), the Cordova Community Council Foundation has the exclusive right to display outdoor advertising on the Site, in digital formats. The Cordova Community Council Foundation’s exclusive right to conduct outdoor advertising on the Site includes the following:

(1) Installing, erecting, maintaining, operating, improving, supplementing, posting, painting, illuminating, repairing, repositioning, adding, changing, and maintaining equipment required to maintain communications with the Digital Freeway Sign repositioning (with the City’s consent) during the term of this Agreement.

(2) Removing the Digital Display Area and all associated equipment on or from the site when this Agreement terminates, as provided in Section 6(l).

(3) Licensing the use of the Digital Freeway Sign, or any portion of it, for any lawful purpose related to outdoor advertising.

(4) All rights to operate the sign faces as Digital Display Areas.

(b) Unobstructed Use.

(1) The City shall not allow the following (an “Obstruction”):

(A) On any City-owned or City-controlled real property within 1,000 feet of the Digital Freeway Sign any structure, sound wall, communications antennae, tree, or vegetation that obstructs the view of the Digital Display Areas from the viewing public on Highway 50.

ITEM 15.1.

ATTACHMENT 9
Exhibit D to the Resolution

Agreement for Digital Freeway Sign

(2) If The Cordova Community Council Foundation notifies the City in writing that an Obstruction exists, and if the City authorized or actively caused the Obstruction, then the City shall remove or remedy the Obstruction at its own cost within 30 days after receiving the notice. If the City fails to remove the Obstruction within 30 days after receiving the notice, then The Cordova Community Council Foundation may remove the Obstruction at the City’s expense after coordinating with the City’s Public Works Department, which coordination shall include, at a minimum, review with The Cordova Community Council Foundation before commencing work.

(3) If The Cordova Community Council Foundation notifies the City in writing that an Obstruction exists, and if the City did not authorize or actively cause the Obstruction, then the City may remove or remedy the Obstruction at its own cost within 30 days after receiving the notice. If the City does not remove or remedy the Obstruction within the 30 days, then, at no cost to the City, and after coordinating with the City’s Public Works Department, which coordination shall include, at a minimum, review and approval of The Cordova Community Council Foundation’s plans to remove the Obstruction prior to The Cordova Community Council Foundation commencing work.

(4) The City is not obligated to remove or seek removal of visual obstructions on private property. Furthermore, this Agreement does not, and cannot authorize the Cordova Community Council Foundation to remove visual obstructions from private property.

(5) The Cordova Community Council Foundation exercise of its rights under this Section 5(b) are in addition to any other remedies it may have under this Agreement.

6. Installation and Operation of a Digital Freeway Sign.

The Cordova Community Council Foundation shall install and operate the Digital Display Area on the Sign Structure in accordance with this Section 6 and consistent with Section 5, all at no cost to the City.

(a) Plans and Specifications. At no cost to the City, the Cordova Community Council Foundation shall prepare complete plans and specifications for the Digital Freeway Sign, working closely with the City to develop plans and specifications that are mutually acceptable (the “Plans”). The Cordova Community Council Foundation shall submit the Plans to the City for final approval, which the City shall not unreasonably withhold.

(b) Caltrans Permits. As soon as practicable after the Effective Date, the Cordova Community Council Foundation shall apply to Caltrans for all Caltrans Permits, and the City shall ITEM 15.1.

ATTACHMENT 9
Exhibit D to the Resolution

Agreement for Digital Freeway Sign

cooperate with The Cordova Community Council Foundation in that effort, including the completion of any Caltrans forms. All Caltrans Permits are to be obtained and secured for The Cordova Community Council Foundation’s sole benefit and are to be issued in The Cordova Community Council Foundation’s name. The Cordova Community Council Foundation shall perform all obligations under the Caltrans Permits at no cost to the City.

(c) City Permits. The City shall diligently process the Cordova Community Council Foundation’s applications for all City Permits. This Agreement does not commit the City in advance to approve the City Permits; and this Agreement does not constrain the City’s discretion, acting as a government, with respect to the City Permits generally or to the Digital Freeway Sign specifically.

(d) Installation. The Cordova Community Council Foundation shall begin installing the Digital Display Area as soon as practicable after the Commencement Date and shall diligently pursue installation to completion without unnecessary interruption. The Cordova Community Council Foundation will be excused, however, for any delays in beginning or completing installation that are caused by a Force Majeure Event, as defined in Section 9(d)(1). The Cordova Community Council Foundation shall use reasonable diligence to avoid such delays and to resume work as promptly as possible after such a delay.

(e) Ownership. The Cordova Community Council Foundation or its designee will be the owner of the Digital Freeway Sign and all permits and authorizations that relate to it, including the City Permits and the Caltrans Permits.

(f) Maintenance. At no cost to the City, the Cordova Community Council Foundation shall maintain the Sign Structure and shall maintain and repair the Digital Freeway Sign in accordance with the standards of the outdoor-advertising industry. The Cordova Community Council Foundation’s maintenance obligation under this Section 6(f) includes the obligation to remove any graffiti from the Sign Structure and the Digital Freeway Sign within three (3) business days of being notified of the graffiti by the City. The City is not obligated to maintain the Sign Structure or to maintain or repair the Digital Freeway Sign.

(g) Damage or Destruction. This Agreement will continue in full effect if any of the Digital Freeway Sign is damaged and such damage amounts to less than material damage, as defined in Section 7(b)(6) below. The Cordova Community Council Foundation shall promptly repair the Digital Freeway Sign, and The Cordova Community Council shall promptly apply for, and diligently pursue the issuance of, any permits or approvals it needs to repair or replace the Digital Freeway Sign. Within 30 days after obtaining the City Permits, all other necessary permits and approvals, and all parts and components, The Cordova Community Council Foundation shall begin work to repair or replace the Digital Freeway Sign. The Cordova Community Council Foundation shall complete the work within 180 days after the work begins. If the Cordova Community Council Foundation elects, under this Section 6(g), not to repair or replace the Digital Freeway Sign then the Cordova Community Council shall notify the City in writing of its election ITEM 15.1.

ATTACHMENT 9
Exhibit D to the Resolution

Agreement for Digital Freeway Sign

and shall remove the Digital Freeway Sign and restore the Site in accordance with Section 6(l).

(h) Utilities. At no cost to the City, the Cordova Community Council Foundation shall provide and pay for all utility connections, utility equipment, and utility service required to install, operate, maintain, repair, improve, or reposition the Digital Freeway Sign. The Cordova Community Council Foundation shall participate in the Sacramento Municipal Utility District’s Greenergy Program for electricity service to the Digital Freeway Sign. In the event electrical power becomes unavailable, for whatever reason, the Cordova Community Council Foundation may remove the Digital Display Area and operate its Sign Structure with traditional faces.

(i) Amber Alerts and Public-Service Messages. During all periods when Digital Display Areas are Operational on the Digital Freeway Sign, The Cordova Community Council Foundation shall make the Digital Display Area available to the appropriate governmental agencies for the purpose of displaying “Amber Alert” messages in accordance with the Amber Alert Guidelines set forth in Exhibit C to this Agreement. In addition, the Cordova Community Council Foundation shall allow the Digital Display Area to be available to the City, and to other government agencies without cost, on a space-available basis determined by The Cordova Community Council Foundation for the purpose of displaying public-service messages (e.g., evacuation routes, drunk-driving-awareness messages, emergency- disaster communications). The City’s messages must meet the Cordova Community Council Foundation’s graphics-arts standards so that the messages are “camera ready,” at no cost to the Cordova Community Council Foundation. All copy will be subject to The Cordova Community Council Foundation’s standard advertising copy rejection and removal policies which allow The Cordova Community Council Foundation has sole discretion to approve or disapprove a copy and remove a copy once posted or displayed.

(j) Future technologies. The technology currently being deployed for the Digital Freeway Sign is LED (light emitting diode), but there may be alternate, preferred or superior technology available in the future. The Cordova Community Council Foundation is authorized to change the Digital Freeway Sign to any other technology that operates under the maximum brightness standards set forth in Section 6(k) of this Agreement. City required approvals for more energy efficient technology shall not be unreasonably withheld.

(k) Illumination Standards. Digital Freeway Sign illumination is expressly permitted when in compliance with all applicable rules and regulations (see Section 6(m) below) and when operated within these standards for Digital Freeway Signs:

(1) Shall not operate at brightness levels of more than 0.3 foot candles above ambient light, as measured using a foot candle meter at a pre-set distance.

(2) Distance to measure the foot candles impact shall be measured from a distance of 250 ft. for a sign with a nominal face size no more than 17’ x 59’.

ITEM 15.1.

ATTACHMENT 9
Exhibit D to the Resolution

Agreement for Digital Freeway Sign

(3) Each Digital Display Area must have a light sensing device that will adjust the brightness as ambient light conditions change.

(l) Removal of Digital Freeway Sign. When the Term ends, whether it expires as scheduled or is terminated early, the Cordova Community Council Foundation shall promptly apply for, and diligently pursue the issuance of, at no cost to the City, any permits or approvals it needs to remove the Digital Freeway Sign, including the Digital Display Area and all above-ground sign structures and supports. Within 120 days after obtaining the necessary permits and approvals, the Cordova Community Council shall remove the Digital Freeway Sign and all above-ground sign structures and supports and restore the site to the pre- Agreement condition, all at no cost to the City. The Cordova Community Council Foundation shall not be required to remove the below-grade portions of the Sign Structure. Following termination of this Agreement but prior to removal of the Digital Freeway Sign, the Cordova Community Council Foundation shall not display digital advertising on the Digital Display Area.
(m) Compliance with Laws; Waiver of Compensation. During the Term and while removing the Digital Freeway Sign after the Term in accordance with Section 6(k), Cordova Community Council Foundation shall do the following at no cost to the City: comply with all valid and applicable statutes, ordinances, regulations, rules, and orders that concern the Digital Freeway Sign and are enacted or issued by any federal, state, or local governmental entity with jurisdiction over the Digital Freeway Sign (including the City) whether enacted or issued before, on, or after the Effective Date including but not limited to sections 5403, 5402, 5405, 5408 and 5408.1 of the California Outdoor Advertising Act. Notwithstanding the foregoing, nothing herein shall be deemed to negate, void, or diminish (i) any claim Cordova Community Council Foundation may have for just compensation as a result of any governmental action that results in the taking of its property or (ii) the right of the Cordova Community Council Foundation to avail itself of all available remedies under state or federal law to maintain its Digital Freeway Sign. (n) Justification for and face size. The Cordova Community Council Foundation is requesting an increase in sign area allowance from 672 SF to a total of 1,003 SF as part of this agreement. Justification for this request are as follows:

• The sign has no value to either the City of Rancho Cordova or the Cordova Community Council Foundation if it is not economically viable.
• If the signs cannot be easily seen by freeway traffic the sign will not be economically viable.
• Every other digital sign in the Rancho Cordova is within 5 feet of Caltrans ROW with fully clear view corridors.
• The fite Circle sign is approximately 95 feet from edge of Caltrans ROW (Caltrans fence).

The larger display size of 1,200 SF was needed for the setback and scale of the Mine Shaft location. This location is a 95 feet from the highway right of way which is also a ITEM 15.1.

ATTACHMENT 9
Exhibit D to the Resolution

Agreement for Digital Freeway Sign

significant distance however less than the 150’ Mineshaft distance and therefore only 1,003 SF would be needed for the setback and scale of the Fite Circle location. • The Larger Display area is required to equalize the difference between a display that is 240 feet (2/3rds of football field) from an average viewer (centerline of hignway 50) versus one that is approximately 190 feet from an average viewer. • Even though the display is smaller it will appear the same size for the average viewer. •
• In an effort to minimize impact to the homes south of Highway 50 the following efforts will be implemented:
o The board will be built at the minimum viewable height. o Vertical louvers will be utilized which will reduce the angle the display can be seen from the sides of the display. It is similar to a computer display that cannot be seen unless it is viewed directly from the front.

(p) The Cordova Community Council Foundation is also requesting as part of this agreement to be exempt from RCMC Section 23.743.150(C)(2) Billboard Removal as part of this Operating Agreement. The Cordova Community Council Foundation has removed a static sign from their Mineshaft location and no longer has any additional static signs under their control that are able to be removed. Therefore, the request to be exempt from this requirement is included as part of this Operating Agreement.

7. Early Termination.

(a) City’s Termination Rights. Without prejudice to its other remedies at law or in equity, the City may terminate this Agreement, at any time and in its sole discretion, effective 30 days after the City gives Cordova Community Council Foundation written notice of termination, if any of the following circumstances occurs:

(1) Cordova Community Council Foundation breaches its obligation to perform in accordance with any material provision of this Agreement and: (A) does not cure the breach within 30 days after the City serves it with a written notice of breach or, if the breach cannot reasonably be cured within 30 days; (B), does not begin work on a cure within 30 days after the City serves it with a written notice of breach and diligently pursue the cure to completion within ninety (90) days after work begins.

The parties can agree to extend the time period to cure the breach by mutual written agreement. The express designation in this Agreement of a provision as “material” does not imply that other provisions are not material.

(2) The Cordova Community Council Foundation initiates legal challenge to the validity of this Agreement or its authorizing ordinance.

(b) The Cordova Community Council Foundation’s Termination Rights. Without prejudice to its other remedies at law or in equity, including the right to seek just compensation under the laws of eminent domain as described in Section 9, the Cordova Community Council ITEM 15.1.

ATTACHMENT 9
Exhibit D to the Resolution

Agreement for Digital Freeway Sign

Foundation may terminate this Agreement, at any time and in its sole discretion, effective 30 days after Cordova Community Council Foundation the City written notice of termination, if any of the following circumstances occurs:

(1) The view of the Digital Display Area from the adjacent portion of Highway 50 is obstructed by an Obstruction on City-owned or City-controlled real property, and Cordova Community Council Foundation did not cause the Obstruction and the City has failed to adhere to its obligations under Section 5(b) following proper notice and: (A) does not cure the breach within 30 days after the City serves it with a written notice of breach or, if the breach cannot reasonably be cured within 30 days; (B), does not begin work on a cure within 30 days after the City serves it with a written notice of breach and diligently pursue the cure to completion within ninety (90) days after work begins. The parties can agree to extend the time period to cure the breach by mutual written agreement. The express designation in this Agreement of a provision as “material” does not imply that other provisions are not material. Materially obstructed shall mean at least one-half of the displayed area is obstructed.

(2) The Cordova Community Council Foundation cannot safely use the Site to install, operate, maintain, repair, or improve the Digital Freeway Sign because of a non- remediable or costly condition, and Cordova Community Council Foundation did not cause the condition.

(3) There is a material diversion of traffic from, or a material reduction or change in the directional flow of traffic on, the portion of Highway 50 adjacent to the Site, and the diversion or disruption continues uninterrupted for at least 30 consecutive days.

(4) The Cordova Community Council Foundation cannot obtain or maintain any governmental permits, licenses or approvals required to install, operate, maintain, repair, or improve the Digital Freeway Signs, including but not limited to the Caltrans Permits and the City Permits.

(5) Use of the Digital Freeway Signs for its intended purpose is prevented or limited by law, or Cordova Community Council Foundation is required by any court or other governmental entity, for reasons other than eminent domain, to remove the Digital Freeway Sign from the Site.

(6) The Digital Freeway Signs are materially damaged or destroyed and Cordova Community Council Foundation elects not to repair or replace the Digital Display Area. Materially damaged or destroyed shall mean at least one-half of the Digital Display Area is damaged or destroyed such that at least one-half of it is fully inoperable.

ITEM 15.1.

ATTACHMENT 9
Exhibit D to the Resolution

Agreement for Digital Freeway Sign

(c) City and the Cordova Community Council Foundation’s Additional Termination Rights.

Without prejudice to their other remedies at law or in equity, either party may terminate this Agreement if the other party:

(1) Has an order for relief entered with respect to it, commences a voluntary case, or has an involuntary case filed against it under any applicable bankruptcy, insolvency, or other similar law then in effect, and the order or case is not stayed, withdrawn, or settled within 60 days after it is entered, commenced, or filed (11 U.S.C. § 365(e)(2)(A), as amended, or any successor statute); or

(2) Files for reorganization, becomes insolvent, or has a receiver or other officer with similar powers appointed for its affairs in any court with jurisdiction, whether or not with its consent (unless dismissed, bonded, or discharged within 60 days after appointment).

8. Indemnification.

(a) Definitions. The following definitions apply to this Section 8:

(1) “Person” is to be interpreted broadly. It includes not just third persons but also the Cordova Community Council Foundation and its directors, officers, employees, contractors, and agents; and the City and the City’s elected officials, officers, employees, contractors, and agents.

(2) “Liabilities” means all liabilities, claims, demands, damages, and costs (including reasonable attorneys’ fees and litigation costs through final resolution on appeal) that arise directly or indirectly from The Cordova Community Council Foundation’s possession or use of the Site.

(3) “Occurrence” means: (A) the death of, or injury to, any Person; and (B) damage to, or destruction of, any real property, personal property.

(b) General Indemnity. The Cordova Community Council Foundation shall indemnify, defend (with attorneys reasonably acceptable to the City), protect, and hold the City harmless from and against all Liabilities that arise directly or indirectly from The Cordova Community Council Foundation’s possession or use of the Site. The Cordova Community Council Foundation is obligated under this Section 8(b) even if the City or the City’s elected officials, officers, employees, contractors, or agents reviewed, accepted, or approved the work, materials, or activities from which the Liabilities arise. The Cordova Community Council Foundation is not obligated under this Section 8(b) to the extent the Liabilities are caused by the active negligence or willful misconduct of the City or the City’s elected officials, officers, employees, contractors, or agents. The Cordova Community Council Foundation’s obligation under this Section 8 (b) includes Liabilities arising from any of the following:

ITEM 15.1.

ATTACHMENT 9
Exhibit D to the Resolution

Agreement for Digital Freeway Sign

(1) Any Occurrence on the Site, caused by The Cordova Community Council Foundation’s acts or omissions.

(2) Any Occurrence that is in any way connected with any of the Cordova Community Council Foundation’s personal property on the Site.

(3) Any Occurrence caused or allegedly caused by (A) any condition of the Site created by The Cordova Community Council Foundation or by any Person on the Site with The Cordova Community Council Foundation’s permission; or (B) some act or omission on the Site by The Cordova Community Council Foundation or by any Person on the Site with Cordova Community Council Foundation’s permission.

(4) Any Occurrence caused by, or related in any way to, work or activities performed on the Site or materials furnished to the Site at the request of the Cordova Community Council Foundation or any Person or entity acting for the Cordova Community Council Foundation or its permission.

(5) Any Occurrence that is caused by, or related in any way to, a verbal or non-verbal display on the Digital Display Area.

(6) The Cordova Community Council Foundation’s failure to perform any provision of this Agreement, to comply with any requirement of law applicable to the Cordova Community Council Foundation, or to fulfill any requirement imposed by any governmental entity (including the City when acting as a government) on Cordova Community Council Foundation’s or use of the Site.

(c) Legal Challenges. Cordova Community Council Foundation shall indemnify, defend with attorneys selected by the City, protect, and hold harmless the City and the City’s elected officials, officers, and employees (“Agents”) in any litigation to attack, set aside, void or annul an approval by the City or its Agents concerning the Digital Freeway Sign (collectively, a “Claim”” including litigation based on the California Environmental Quality Act) brought to challenge the validity of this Agreement, the validity of the City Permits or the Caltrans Permits, or the validity of the City ordinances that authorize the installation and Operation of the Digital Freeway Sign on the site. The Cordova Community Council Foundation’s obligation to indemnify under this Section 8(c) includes liability for attorneys’ fees awarded to a party who successfully challenges the validity of this Agreement, the City Permits, or the Caltrans Permits, or any authorizing ordinance. If such a Claim is brought, the Party that first receives notice or becomes aware of the Claim shall promptly notify the other Party of such Claim and each Party shall cooperate with the efforts of the other Party to defend such Claim. The City will not voluntarily assist the opposing party in any such Claim unless required by law. Nothing in this paragraph shall obligate the City to defend any Claim and the City shall not be required to pay or perform ITEM 15.1.

ATTACHMENT 9
Exhibit D to the Resolution

Agreement for Digital Freeway Sign

any settlement arising from any such Claim unless the settlement is approved in writing by the City.

(d) Survival. Cordova Community Council Foundation’s obligations under this Section 8 will survive this Agreement.

9. Miscellaneous.

(a) Assignments and SubAgreements. A party may not assign or otherwise transfer this Agreement or any interest in it, and this Agreement is not assignable by operation of law, without the other Party’s prior written consent, which the other party shall not withhold, delay, or condition unreasonably. This Agreement remains in effect, and an assignment or transfer of this Agreement does not occur, for purposes of this Section 9(a), if The Cordova Community Council Foundation merges with another Rancho Cordova Community Benefit nonprofit entity. An assignment or transfer made contrary to this Section 9(a) is void.

(b) Successors and Assigns. This Agreement binds and inures to the benefit of the successors and permitted assigns of the parties. This Section 9(b) does not constitute the City’s consent to any assignment of this Agreement or any interest in the Agreement.

(c) Notices. Any notice or other communication under this Agreement must be in writing and will be considered properly given and effective only when mailed or delivered in the manner provided by this Section 9(c) to the persons identified below. A mailed notice or other communication will be effective or will be considered to have been given on the third day after it is deposited in the United States Mail (certified mail and return receipt requested), addressed as set forth below, with postage prepaid. A notice or other communication sent in any other manner will be effective or will be considered properly given when actually delivered. A Party may change its address for these purposes by giving written notice of the change to the other Party in the manner provided in this Section 9(c).

If to the City:

City of Rancho Cordova
Planning Department
2729 Prospect Park Drive
Rancho Cordova, California 95670
Attention:

Elizabeth Sparkman, Community
Development Director

If to:

The Cordova Community Council
Foundation
The Cordova Community Council
Foundation
2729 Prospect Park Drive, Suite 117
Rancho Cordova, CA 95670
Attention, Executive Director
Shelly Blanchard

ITEM 15.1.

ATTACHMENT 9
Exhibit D to the Resolution

Agreement for Digital Freeway Sign

With a copy to:

(d) Force Majeure.

(1) “Force Majeure Event” means a cause of delay that is not the fault of the Party who is required to perform under this Agreement and is beyond that Party’s reasonable control, including the elements (such as floods, earthquakes, windstorms, and unusually severe weather), fire, energy shortages or rationing, riots, acts of terrorism, war or war-defense conditions, acts of any public enemy, epidemics, the actions or inactions of any governmental entity or that entity’s agents, litigation, labor shortages (including shortages caused by strikes or walkouts), and materials shortages.

(2) Except as otherwise expressly provided in this Agreement, if the performance of any act required by this Agreement to be performed by either the City or the Cordova Community Council Foundation is prevented or delayed because of a Force Majeure Event, then the time for performance will be extended for a period equivalent to the period of delay, and performance of the act during the period of delay will be excused.

(e) Waiver of Breach. A Party’s failure to insist on strict performance of this Agreement or to exercise any right or remedy upon the other Party’s breach of this Agreement will not constitute a waiver of the performance, right, or remedy. A Party’s waiver of the other Party’s breach of any provision in this Agreement will not constitute a continuing waiver or a waiver of any subsequent breach of the same or any other provision. A waiver is binding only if set forth in writing and signed by the waiving Party.

(f) Relationship of the Parties. This Agreement does not create any relationship or association between the City and the Cordova Community Council Foundation. For example, and without limiting the previous sentence, this Agreement does not create between the City and Cordova Community Council Foundation the relationship of principal and agent, nor does it create a partnership or joint venture.

(g) Attorneys’ Fees. The Party prevailing in any litigation concerning this Agreement, the Site, or any improvements to the Site (including the Digital Freeway Sign) will be entitled to an award by the court of reasonable attorneys’ fees and litigation costs through final resolution on appeal in addition to any other relief that may be granted in the litigation.

If the City is the prevailing party, then this Section 9(g) will apply whether the City is represented in the litigation by the Office of the City Attorney or by outside counsel.

(h) Severability. If a court with jurisdiction holds any nonmaterial provision of this Agreement to be invalid, void, or unenforceable, then the remaining provisions will remain in full force.

ITEM 15.1.

ATTACHMENT 9
Exhibit D to the Resolution

Agreement for Digital Freeway Sign

(i) Counterparts. The parties may execute this Agreement in counterparts, each of which will be considered an original, but all of which will constitute the same Agreement.

(j) Further Assurances. Each Party shall execute all additional documents or instruments and take all necessary action that either Party reasonably considers necessary to carry out the proper purposes of this Agreement.

(k) Time of Essence. Time is of the essence of this Agreement.

(l) Interpretation. This Agreement is to be interpreted and applied in accordance with California law without regard to conflict-of-laws principles, except that the rule of interpretation in California Civil Code section 1654 will not apply. Exhibits A, B, and C are part of this Agreement.

(m) Integration and Modification. This Agreement sets forth the Parties’ entire understanding regarding the matters addressed. It supersedes all prior or contemporaneous agreements, representations, and negotiations (written, oral, express, or implied) and may be modified only by another written agreement signed by both Parties.

(Signature Page Follows)

ITEM 15.1.

ATTACHMENT 9
Exhibit D to the Resolution

Agreement for Digital Billboard
City of Rancho Cordova and Cordova Community Council Foundation Agreement for Digital Freeway Sign

City of Rancho Cordova
By
: _________________________
Mi
cah Runner
City Manager
Dated: ____________,
Dated_____________, 2025
Ap
proved as to Form
City Attorney
By
: ____________________________
Adam U. Lindgren
City Attorney
The Cordova Community Council Foundation
By
: ____________________________
Sh
elly Blanchard
Ex
ecutive Director
Dated: ____________,
Dated_____________, 2025
ITEM 15.1.

ATTACHMENT 9
Exhibit D to the Resolution

Agreement for Digital Freeway Sign
City of Rancho Cordova and Cordova Community Council Foundation Agreement for Digital Freeway Sign
ITEM 15.1.

ATTACHMENT 9
Exhibit D to the Resolution

Agreement for Digital Freeway Sign
City of Rancho Cordova and Cordova Community Council Foundation Agreement for Digital Freeway Sign
E xhibit A
D
igital Freeway Sign Operational Requirements
a. O
perational Limitations. Digital Freeway Sign shall display static messages only, and shall not have animation, movement, or the appearance or optical illusion of movement in or on any part of the Sign Structure, design, or pictorial segment of the sign.

Each static message shall not include flashing, scintillating lighting or varying light intensity. b. Minimum display time. Each message on the sign must be displayed for a minimum of eight (8) seconds.
c. Each display must have a light sensing device that will adjust the brightness as ambient light conditions change.
d. The Digital Freeway Sign shall be operated with systems and monitoring in place to either turn the display off or show a “full black” image on the display in the event of a malfunction that affects at least fifty percent of the display area. e. T
he Digital Freeway Sign shall not be deemed prohibited under Section 2 3.743.050 and is not governed by any of the prohibitions set forth in Subsections B, Q, S or U thereof as the operation thereof is specifically authorized by Section 23.743.150 of the Code.
f
. Section 23.743.090 of the Code shall not apply to Digital Freeway Sign.

Illumination for the Digital Freeway Sign shall comply with the terms of this Agreement and is otherwise specifically permitted by Section 23.743.150 of the Code. g. D
igital Freeway Sign is not considered to be a pole sign under Section

23.743.120. E of the Code.
h. Digital Freeway Sign shall not be included within any definition of Flashing set forth in the Code.

ITEM 15.1.

ATTACHMENT 9
Exhibit D to the Resolution

Agreement for Digital Freeway Sign
City of Rancho Cordova and Cordova Community Council Foundation Agreement for Digital Freeway Sign
Exhibit B
Digital Freeway Sign Description
ITEM 15.1.

ATTACHMENT 9
Exhibit D to the Resolution

Agreement for Digital Freeway Sign
City of Rancho Cordova and Cordova Community Council Foundation Agreement for Digital Freeway Sign
ITEM 15.1.

ATTACHMENT 9
Exhibit D to the Resolution

Agreement for Digital Freeway Sign
City of Rancho Cordova and Cordova Community Council Foundation Agreement for Digital Freeway Sign
ITEM 15.1.

ATTACHMENT 9
Exhibit D to the Resolution

Agreement for Digital Freeway Sign
City of Rancho Cordova and Cordova Community Council Foundation Agreement for Digital Freeway Sign

ITEM 15.1.

ATTACHMENT 9
Exhibit D to the Resolution

Agreement for Digital Freeway Sign
City of Rancho Cordova and Cordova Community Council Foundation Agreement for Digital Freeway Sign
ITEM 15.1.

ATTACHMENT 9
Exhibit D to the Resolution

Agreement for Digital Freeway Sign
City of Rancho Cordova and Cordova Community Council Foundation Agreement for Digital Freeway Sign
ITEM 15.1.

ATTACHMENT 9
Exhibit D to the Resolution

Agreement for Digital Freeway Sign
City of Rancho Cordova and Cordova Community Council Foundation Agreement for Digital Freeway Sign

ITEM 15.1.

ATTACHMENT 9
Exhibit D to the Resolution

Agreement for Digital Freeway Sign
City of Rancho Cordova and Cordova Community Council Foundation

Exhibit C
Amber Alert Guidelines

AMBER alerts are issued by the National Center for Missing and Exploited Children in Washington, DC. For those alerts, the outdoor advertising industry adhere to these guidelines:

Digital Freeway Sign advertising will be completely interrupted upon receipt of an AMBER Alert within the affected geographical boundary.

The appropriate AMBER Alert will run uninterrupted for a minimum of one hour preempting all other advertising.

Thereafter, during the two hours immediately following the aforementioned one-hour display of the AMBER Alert, the same alert will be displayed in rotation along with other paid advertisers unless cancelled earlier. After the initial 3-hour display period, any additional posting of the alert shall be based on the situation and availability. 5562744.1

ITEM 15.1.

ATTACHMENT 9
Exhibit D to the Resolution

1 Fite Circle Digital Freeway Sign
Zoning Text Amendment, Conditional Use Permit, Minor Design Review, & Operating Agreement CityOfRanchoCordova.org
Nick Sosa, Senior Planner
October 6, 2025
ITEM 15.1.

ATTACHMENT 10

2 Project Background
• The Cordova C ommunity Council (CCC) was previously approved for two Digital Billboard Signs at their Mineshaft Property along Highway 50. • The CCC has onl y constructed one of the two approved billboard signs and no longer wishes to move forward on the billboard located on the western side of their property.
• The Applicant is now l ooking to propose a new location at the western entrance to the City along Highway 50.

ITEM 15.1.

ATTACHMENT 10

3 Project Request
As part of the current application, the Applicant is seeking approval for the following Entitlements:
• Zoning T ext Amendment to the Rancho Cordova Municipal Code • Conditional Us e Permit
• Minor D esign Review
• Operating A greement
ITEM 15.1.

ATTACHMENT 10

4 Planning Commission Concerns
• The pr oject was presented to Planning Commission on August 27th for their initial feedback as well as their recommendation to City Council. • At t hat hearing we heard from both the Commission as well as Community members and these were the primary concerns:
• Display A rea Square Footage
• Sign R emoval Requirement
• Violations of O utdoor Advertising Act
• Potential S pot Zoning
ITEM 15.1.

ATTACHMENT 10

5 Planning Commission Responses
Response to Concerns:

Display Area – The Applicant originally requested 1, 200 SF of display area for the project.

However, the Applicant has reduced the square footage to 1,003 SF based upon its distance from the Caltrans Right of Way. (request included in Operating Agreement) ITEM 15.1.

ATTACHMENT 10

6 Planning Commission Responses
Response to Concerns:

Exemption from Sign Removal Requirement
• The requirement i s that 4 static billboard signs are removed for each digital sign. • The Applicant ha s removed an existing static billboard sign as part of their previous approval at their mineshaft property. This sign was located on private property owned by the CCC and therefore was able to be removed.
• Remaining st atic billboards within the City, specifically those along Highway 50, are located on private property not owned by the Applicant and would not feasibly be able to be removed.
• Therefore, th e Applicant continues to request this exemption as part of the Operating Agreement with the City.

ITEM 15.1.

ATTACHMENT 10

7 Planning Commission Responses
Response to Concerns:

Violations of the Outdoor Advertising Act and Spot Zoning • The City r eceived a public comment from Orion Outdoor Media as part of the Planning Commission Hearing.
• The letter c laims that the project is in violation of the CA Outdoor Advertising Act as it prohibits billboards from being placed in violation of City and County laws or Ordinances and also claims that the proposed zoning text amendment is consistent with spot zoning which is also in violation of state outdoor advertising rules. • Staff has c onsulted with the City Attorneys Office regarding these claims and finds that the Application is not in violation of the Act as the zoning allows for these deviations through the Operating Agreement per Rancho Cordova Municipal Code 23.743.150(C)(1) & (C)(2). The proposed amendment would also not diminish the value of the affected property and therefore the City Attorney disagrees that the amendment constitutes spot zoning.

ITEM 15.1.

ATTACHMENT 10

8 Project Location
Site Specifics
• Address: 3127 F ite Circle
• Zoning: Office Industrial Mixed
Use (OIMU) within the Folsom
Boulevard Specific Plan (FBSP)
• General Plan: F
olsom Boulevard
Planning Area (FBPA)
ITEM 15.1.

ATTACHMENT 10

9 Existing Conditions
ITEM 15.1.

ATTACHMENT 10

10 Project Objectives
• As a non-pr ofit organization serving the Rancho Cordova community, the Cordova Community Council has identified the following project objectives:
 Develop a revenue source for the Cordova Community Council from the ow
nership of an additional digital billboard.
 Provide the City of Rancho Cordova and community groups with a medium f
or communicating to area residents.
• The development and long-t erm lease of the digital billboard sign would provide the CCC with long-term financial stability to continue to carry out its mission in the community.

ITEM 15.1.

ATTACHMENT 10

11 Zoning Text Amendment
• The City currently has a designated
D
igital Freeway Signs Overlay listed
within RCMC Section 23.743.150
• These areas are located in the
eas
tern part of the City along US
Highway 50.
• The overlay is currently the only area
i
n which Digital Freeway Signs can be
installed and provides standards and
requirements for their installation and
operation.

ITEM 15.1.

ATTACHMENT 10

12 Zoning Text Amendment
• As part of this application, the
A
pplicant is proposing a Zoning Text
Amendment to add an additional
overlay area to the Municipal Code to
accommodate their requested
location.
• The proposed area would be bound
by
Highway 50, Business Park Drive
and Fite Circle, a commercial property
to the west and mobile home park to
the east.
• This addition would be the only
c
hange to the section. No changes to
any development standards or
requirements are proposed.

ITEM 15.1.

ATTACHMENT 10

13 Conditional Use Permit & Design Review
Douglas 98
• Per RCM C Section 23.743.150 a
Conditional Use Permit (CUP) is
required for any new Digital Billboard
Sign within the overlay.
• Additionally, due to the modification of
the site and required standards, a
Minor Design Review is also required
to ensure the project meets
applicable development standards.

ITEM 15.1.

ATTACHMENT 10

14 Conditional Use Permit & Design Review
Douglas 98
Some key Development Standards listed in the code
are:
• Maximum of 2 dis play areas
• Maximum height of 60 feet
• Maximum si gn area is 672 SF
• The sign s tructure shall not add stylistic or
architectural detailing to further call attention to the sign.
• Pole design s hall be simple and streamlined in
material so as not to draw unnecessary attention.
• Digital Freeway Si gn shall not operate at brightness levels of more than 0.3 foot-candles above ambient
light.
• Additional opera ting standards are listed in Section

23.743.150.

ITEM 15.1.

ATTACHMENT 10

15 Proposed Site Plan and Sign Elevations
ITEM 15.1.

ATTACHMENT 10

16 Proposed Site Plan and Sign Elevations
ITEM 15.1.

ATTACHMENT 10

17 Proposed Site Plan and Sign Elevations
ITEM 15.1.

ATTACHMENT 10

18 Operating Agreement
Douglas 98
• At t he applicant’s request, the City and applicant may enter into an operating agreement in conjunction with a conditional use permit for a digital freeway sign.
 Outlines t he requirements of installation, ownership, maintenance, standards, use rights, utilities, etc.
 Applicant m ay also use the operating agreement to deviate from the development standards and requirements.
 Operating A greements are approvable by the City Council if it is determined that the agreement achieves community benefits equivalent to those that would be achieved through strict adherence to the code.

ITEM 15.1.

ATTACHMENT 10

19 Deviation Requests
Standard Requirement Deviation Request
Maximum Sign Area 672 square feet 1,003 square feet
Billboard Removal For every 1 digital freeway
sign installed, the applicant
must remove at least 4
legally existing billboard
structures
Static sign removed from
Mineshaft and cancellation
of “west sign”
ITEM 15.1.

ATTACHMENT 10

20 Deviation Requests
Existing signs along the corridor are less
than 95 feet from the ROW
The proposed Fite Circle freeway
sign will be approximately 95 feet
from Caltrans right-of way.

ITEM 15.1.

ATTACHMENT 10

21 • In accordance with CEQA, a Draft Initial Study/Mitigated Negative Declaration (
IS/MND) was prepared and circulated for the required 30-day review period • Areas identified in the Draft IS/MND that required mitigation measures to avoid l
ess than significant effects on the environment were Air Quality, Biological Resources, Cultural Resources, Geology and Soils, and Tribal Cultural Resources.
• During the public review period, 2 email comments received. One from S
acramento Area Sewer District and one was from a Rancho Cordova Resident. As a result of comments received, there were no substantial revisions made to the Draft IS/MND that required recirculation of the document.

Responses to these comments were included as part of the Commission Package.

Environmental IS/MND
ITEM 15.1.

ATTACHMENT 10

22 • Mitigation measures to address these les s than significant impacts include:
 Emission controls and reduction during construction
 Bird surveys prior to ground disturbance
 Tree inventory and protection during construction
 Appropriate measures in the event any archaeological resources are exposed during cons
truction
 A mitigation measure added by the United Auburn Indian Community (UAIC) in the ev
ent that unanticipated discoveries occur
No impacts related to the creation of a new sources of substantial light or glare were identified within the MND. A photometric study demonstrated that the amount of light generated would be within the allowable illuminance for Digital Billboard Signs .

Environmental Mitigation
ITEM 15.1.

ATTACHMENT 10

23 Staff recommends that the City Council:

1. Certify the I nitial Study/Mitigated Negative Declaration that was prepared and circulated pursuant to the California Environmental Quality Act (CEQA) and adopting the mitigation monitoring and reporting program (MMRP); and

2. Waive the first reading and introduce the Ordinance for the Digital Freeway S
ign Overlay zoning text amendment for Section 23.743.150; and

3. Adopt the Resolution for the Fite Circle Digital Billboard Sign Conditional Use P
ermit and Minor Design Review

4. Approve the Fite Circle Digital Billboard Sign Operating Agreement.

Recommended Motion
ITEM 15.1.

ATTACHMENT 10

24 THANK YOU
Questions
ITEM 15.1.

ATTACHMENT 10

MEMORANDUM

City Council Staff Report - Page 1 of 2

ITEM 16.1.

DATE: October 6, 2025

TO: Honorable Mayor and Council Members

FROM: Stefan Heisler, Housing Manager

SUBJECT: PRESENTATION OF THE PROPOSED SACRAMENTO COUNTY

HOMELESS & HOUSING PARTNERSHIP MODEL

RECOMMENDATION

Receive presentation, provide comments and feedback.

RESULT OF RECOMMENDED ACTION

Staff will present the proposed Sacramento County Homeless Partnership Model. This presentation will highlight potential changes to the current Continuum of Care (CoC) governance structure and explore options for increased collaboration and accountability in addressing homelessness in Sacramento County.

BACKGROUND

The Sacramento Continuum of Care receives substantial funding annually to support housing and services for individuals experiencing homelessness. This includes approximately $40 million through the federally funded Continuum of Care (CoC) grant program administered by the U.S. Department of Housing and Urban Development (HUD) and approximately $10–$15 million annually through California’s Homeless Housing, Assistance and Prevention (HHAP) program.

Sacramento Steps Forward (SSF) currently serves as the lead agency for the Sacramento CoC. The CoC is overseen by a 30-member board composed of local government representatives, homeless service providers, individuals with lived experience, and community advocates, and is staffed by SSF. The City of Rancho Cordova is represented by Housing Division staff on both the CoC Board and its committees.

One ongoing challenge remains coordination across jurisdictions. A 2019 Grand Jury Report highlighted the need for a unified organizational model. This led to the creation of the Sacramento Homeless Policy Council (SHPC) in 2021, comprising elected officials from cities and the county. In 2023, a consultant team funded by the county and SSF delivered a Final Report on Shared Governance Options, sparking discussions around alternative governance models. As part of this work, Sacramento County has put together a proposed governance model, the Sacramento Homeless and Housing Board (SHHB). Additional details on the SHHB can be found in the attached presentation.

City Council Staff Report - Page 2 of 2

In 2025, Senate Bill 802 was introduced, proposing the creation of the Sacramento Area Housing and Homelessness Agency (SAHHA) as a new Joint Powers Authority that would restructure the Sacramento Housing and Redevelopment Agency (SHRA). The new JPA would comprise the county and all cities with populations over 50,000. The SAHHA, as proposed, would manage nearly all regional affordable housing efforts and funding sources, including oversight of CoC responsibilities. SB 802 is currently shelved however; it is expected to be reintroduced if a collaborative solution is not adopted before the next legislative session.

NEXT STEPS

Staff will continue to work with Sacramento County and our local government partners, stakeholders, and policymakers to refine the proposed governance structure. Sacramento County is preparing a multi-jurisdiction meeting on October 28, 2025 to have a broad roundtable discussion of the proposed model. Feedback from this meeting will help inform the conversation on October 28, 2025 and ongoing conversations around regional collaboration and governance.

FISCAL IMPACT AND FUNDING SOURCE

There is no fiscal impact.

ATTACHMENT(S)

1. Presentation

SACRAMENTO COUNTY PROPOSED HOMELESS

AND HOUSING PARTNERSHIP MODEL
October 6, 2025
ITEM 16.1.

ATTACHMENT 1

MEETING GOALS

1. Provide a brief background of the
Sacramento County homeless Continuum of
Care and recent discussions about increasing
cross-jurisdiction collaboration on
homelessness

2. Present the proposed Sacramento County
Homeless and Housing Partnership Model

3. Questions for Council and Discussion on the
Sacramento County proposal
ITEM 16.1.

ATTACHMENT 1

SACRAMENTO COUNTY UNHOUSED POPULATION
2017:
212
2024:
52 2022:
156
2019:
249
Point in Time (PIT) Count in the City of Rancho Cordova 548
5,947
6,615
625
8,536
9,278
- 2,00 0 4,000 6,000 8,000 10,000
Sacramento Homeless Veterans
Percent who have been Sacramento County
residents for 6+ months
Sacramento County PIT Count Homeless
Population
2022
2024
ITEM 16.1.

ATTACHMENT 1

SACRAMENTO CONTINUUM OF CARE
• The Continuum of Care (CoC) is a federally funded grant program through HUD providing about $40 million annually for homeless housing and services programs across Sacramento County • The CoC program requires a Point in Time Count (PIT Count) at least every two years, and a lead agency to manage the Homeless Management Information System (HMIS) and the Coordinated Entry System (CES) for centralized client service referrals • Sacramento Steps Forward (SSF) is the lead agency for the Sacramento CoC • Locally, SSF has been instrumental in developing and expanding the Coordinated Access System (CAS)
• Single point of entry for homeless prevention and other service connections • The Sacramento CoC is governed by a 30-member board made up of local government staff, homeless service provider staff, individuals with lived experience, community advocates, and others
• City of Rancho Cordova is represented by Housing Division staff on the CoC Board and committees
• The Sacramento CoC also receives ~$15 million annually from California’s Homeless Housing Assistance and Prevention (HHAP) program (amount varies with state budget) ITEM 16.1.

ATTACHMENT 1

HOMELESS PARTNERSHIP CONVERSATIONS
• Ongoing Challenge: Need for improved coordination across jurisdictions in operations, policy, and funding priorities
• 2019: Grand Jury Report called for a process to identify an organizational model responsive to the needs of the homelessness crisis
• 2021: The Sacramento Homeless Policy Council (SHPC) was created in response to the Grand Jury Report • SHPC purpose is to provide strategic, collaborative leadership • Members include elected officials from jurisdictions in Sacramento County • 2023: A consultant team funded by the County and SSF delivered a Final Consultant Report on Shared Governance Options for Consideration
• Launched discussions among the County, City, and SSF on restructuring oversight and administration • Has led to consideration of the proposed Sacramento Homeless and Housing Board (SHHB) • 2025: Senate Bill 802 publicized, proposes restructuring the Sacramento Housing and Redevelopment Agency (SHRA) as the Sacramento Area Housing and Homelessness Agency (SAHHA) • Would be a JPA including the participation of the county and cities with populations over 50,000 • Would include broad powers over affordable housing, local housing trust funds, Section 8, CDBG, and serve as the new CoC
ITEM 16.1.

ATTACHMENT 1

DEPARTMENT OF

HOMELESS SERVICES

AND HOUSING
Homelessness & Housing
System Partnership Model Options
September/October, 2025
ITEM 16.1.

ATTACHMENT 1

DEPARTMENT OF

HOMELESS SERVICES

AND HOUSING
Historical Context
•1994: Federal Continuum of Care (CoC) funding
program and governance established
•2009: HEARTH Act introduces new requirements,
focus on prevention and performance
•2011: CoC Collaborative Applicant and HMIS
lead functions transferred from County to SSF
•2016: County creates Director of Homeless
Initiatives position
•2019: State of CA releases first round of HHAP
funding for counties, large cities and CoCs
ITEM 16.1.

ATTACHMENT 1

DEPARTMENT OF

HOMELESS SERVICES

AND HOUSING
Continuum of Care (CoC)
CoC Membership
• Organizations & individuals working to prevent & end homelessness • Unlimited membership or limited with designated interest seats • 2x a year membership meeting, participate in committees CoC Board
• Limited membership to act on behalf of larger CoC
• Direction to Collaborative Applicant & HMIS Lead
• Oversees CoC functions (annual NOFO, PIT count, etc.) Collaborative Applicant
HMIS Lead
• Administrative support for CoC Board
• Day to day operations of CoC activities
• Appointed by CoC Board
CoC Membership
= CoC Board
• Up to 32 members
• Attendance at
monthly meetings,
and expected to
participate in
subcommittees
Sacramento Steps
Forward
Federal Requirements: Local
Implementation:

ITEM 16.1.

ATTACHMENT 1

DEPARTMENT OF

HOMELESS SERVICES

AND HOUSING
Current Status
• Increased Federal, State, and local expectations
• Individual needs & community impacts
• Growing crisis of homelessness, especially unsheltered • Shifts in federal and state policy direction
• Opportunities to braid and leverage funding and programs from other social service sectors
After December, 2023 consultant report, staff has been
working with partners on options for re-structuring collective work on homelessness. In May, Board requested staff bring options for public discussion.

ITEM 16.1.

ATTACHMENT 1

DEPARTMENT OF

HOMELESS SERVICES

AND HOUSING
Develops system performance
goals, establishes CoC funding
priorities
Shares data & program outcomes,
advises on best practices and
program needs
Strategic Leadership Group (SLG)
Direct Programs & Services
(including CBO and government operated)
Supports alignment in implementation across regional partners, focusing on cross- agency/department strategic coherence. Lifts up new opportunities for funding, housing and homeless programs to SHHB for consideration.

Leadership
from County
& Cities
Collaborative
Applicant
Leadership
Dedicated, professional
staff support the
coordination of work,
tracking outcomes and
messaging impacts of
new model
Sacramento Homeless & Housing Board (SHHB)
(also acting as the Continuum of Care Board)
Sets strategic vision, regional goals, targets, and funding priorities for preventing and ending homelessness, including housing development & rental assistance programs.

Participating
jurisdictions appoint
from own ranks
Recommends and advises
on programs and
projects to align with
SHHB vision
Existing Elected Bodies
Board of
Supervisors
Citrus
Heights
Council
Elk Grove
Council
Galt
Council
Folsom
Council
Rancho
Cordova
Council
Sacramento
Council
Isleton
Council
Elected bodies set jurisdictional policies and budgets to align with SHHB goals and priorities and direct jurisdictional staff Housing
Authority
Leadership
Broad coalition of community
organizations and individuals
collectively working to prevent
and end homelessness.

Continuum of Care (CoC)
Sub-
committee
Sub-
committee
Sub-
committee
Sub-
committee
Sub-
committee
Sub-
committee
Appointed from broader CoC membership to provide diverse voices & expertise to CoC work
Inclusive of CoC aligned committees (PIT, HMIS data security, etc.) and community focused (Encampment Work,
Employment/Education, etc.)
delegate
advise
Recommended
Sacramento Homeless &
Housing Partnership
Structure
ITEM 16.1.

ATTACHMENT 1

DEPARTMENT OF

HOMELESS SERVICES

AND HOUSING
Composition of new SHHB
Option A – 11 members
Up to 10 elected officials
One member with lived expertise
Option B – 15 members
Up to 10 elected officials
One member with lived expertise
Up to 4 community leaders from
specific sectors
In either structure, subcommittees are reconstituted to:
• Focus on community identified priority policy areas
• Ensure participation from a variety of community interests & voices • Create and follow through on a workplan that aligns with SHHB goals/vision • Regularly report back to SHHB with recommendations
• (if applicable) Take final action on delegated activities ITEM 16.1.

ATTACHMENT 1

DEPARTMENT OF

HOMELESS SERVICES

AND HOUSING
Proposed Role of new SHHB
•Regional convener on homeless and housing issues
•Establish and monitor strategic plan and vision
•Establish and track system level performance targets
•Increase transparency and accountability for public
•Seek new funding and braid & leverage funds
•Set expectations and oversee performance of
Collaborative Applicant and HMIS Lead Agency
ITEM 16.1.

ATTACHMENT 1

DEPARTMENT OF

HOMELESS SERVICES

AND HOUSING
Proposed Role of new SHHB
•Approve and monitor Regionally Coordinated
Homelessness Action Plan (RCHAP)
•Establish local performance goals and direct the
development of data reports
•Set priorities for CoC HHAP funding
•Set priorities for any new federal CoC funding
•Establish and seat subcommittees; delegate and
receive work and recommendations
ITEM 16.1.

ATTACHMENT 1

DEPARTMENT OF

HOMELESS SERVICES

AND HOUSING
Next Steps
CoC Board provides inputSeptember – November
Cities gain input/direction from Councils on Model
Staff from entities interested in participating meet to integrate input, refine model and draft MOU/Partnership Agreement Participating entitles bring model, MOU/Partnership
Agreement back to governing bodies for approval and
appointment of members from own ranks
By February 2026
Newly formed SHHB meets to take following actions:
• Set expectations for SLG and Collaborative Applicant
• Review/revise charter & bylaws
• Appoint additional members, if applicable
• Approve committee structure & put out call for members Q2 2026
SHHB evaluates performance of new model and makes
recommendations for any changes effective year 2
Q1 2027
ITEM 16.1.

ATTACHMENT 1

STRATEGIC CONSIDERATIONS WITH THIS PROPOSAL
• SB 802 is expected to be reintroduced next year if a collaborative solution is not adopted • The SHHB proposal would primarily add elected official representation and oversight into the current CoC, with opportunities in the following areas:

1. CoC Funding ~$40 million per year
• Decisions guided by HUD requirements (limited flexibility)

2. HHAP Funding ~$10-$15 million per year
• More flexible, must align with an adopted local plan

3. HMIS
• Opportunity to set priorities for improvements and administrative funding

4. Setting performance standards for ho meless and housing service providers • Ability to adjust standards to influence overall system performance (very sensitive process)

5. Regional policy and funding recomme ndations for local jurisdictions • SHHB would be advisory only
• 10 out of 44 local government elected officials would not speak for the majority ITEM 16.1.

ATTACHMENT 1

QUESTIONS FOR COUNCIL
• Any comments on the proposed partnership model?
• Is there preference for Option A or B or another alternative? • Sacramento County is hosting a multi-jurisdiction meeting to discuss the proposed partnership model on October 28, 2025 – one councilmember is invited from each of the smaller cities:
• Who should represent Rancho Cordova at the October 28, 2025 joint meeting? ITEM 16.1.

ATTACHMENT 1

THANK YOU
ITEM 16.1.

ATTACHMENT 1

MEMORANDUM

City Council Staff Report - Page 1 of 2

ITEM 16.2.

DATE: October 6, 2025

TO: Honorable Mayor and Council Members

FROM: Stacy Delaney, Senior Management Analyst
Kim Juran, Administrative Services Director

SUBJECT: PRESENTATION FROM CORDOVA COMMUNITY COUNCIL
FOUNDATION ON FISCAL YEAR 2024-25 OUTCOMES AND

ACCOMPLISHMENTS AND A RESOLUTION AUTHORIZING THE

CITY MANAGER TO EXECUTE THE FOURTH RESTATED GRANT

AGREEMENT WITH THE CORDOVA COMMUNITY COUNCIL

FOUNDATION

RECOMMENDATION

Receive information and adopt the Resolution.

RESULT OF RECOMMENDED ACTION

Adoption of the Resolution would enable the City to enter into the Fourth Restated Grant Agreement with the Cordova Community Council Foundation.

BACKGROUND

Since 2007, the city has given grant funds to the Cordova Community Council Foundation (CCCF) for the purpose of creating a professionally managed umbrella organization for Rancho Cordova nonprofit organizations. This support for the CCCF has been given in a series of multi- year grants, with the last one concluding June 30, 2025. The goal for strengthening the 65-year- old CCCF has always been to build capacity for volunteer management, fundraising and community event support, all of which creates a sense of community for Rancho Cordova residents. In recent years, the CCCF’s role has expanded beyond the previously mentioned community building activities to include the advancement and availability of the arts in Rancho Cordova and partnership with the Rancho Cordova Athletic Association (RCAA) to increase the participation and caliber of youth sports in the city.

City staff began meeting with the CCCF in the spring of 2025 to discuss the next grant agreement. These discussions focused on continued support of capacity building within CCCF to begin succession planning and ensure that there was an adequate number of staff managing the various activities the CCCF is supporting. The outcome of these discussions included a recommendation to modify one position already budgeted for in the CCCF ranks, the Operations/Events Coordinator may change to an Operations/Administrative Assistant position, and an Event Technician position, working on call as needed in support of events, was recognized. This would bring the total number of positions with the CCCF to nine (same as

City Council Staff Report - Page 2 of 2

before), plus on-call assistance as needed. This proposed grant agreement also includes a nominal increase associated with equipment rentals, enhanced security measures for events, and insurance, particularly necessary for large-scale events such as the Fourth of July. Without the financial support of the City, the CCCF would be unable to sustain these and the many other community events it offers, including the annual Christmas tree lighting, iFest, Kids Day in the Park, and the summer event series.

The proposed Fourth Restated Grant Agreement continues the two-year agreement cycle that started with the Third Restated Grant Agreement so that it coincides with the city’s bi-annual budget process. The proposed agreement also incorporates several ongoing Measure H programs into it, including:
• Arts in Rancho Cordova: The Mills Station Arts & Culture (MACC) support, the Art Ark in partnership with Crocker Art Museum for schools, and general support for Rancho Cordova Arts.
• Youth Sports in Rancho Cordova: RCAA Facility Improvement Fund, Campaigns and Training for Coaches, Youth Sports Fee Assistance, Youth Sports Promotion Campaign, and Field Usage.

These programs will continue to be funded through Measure H/Community Enhancement & Investment Fund but are recommended for incorporation into the two-year agreement to allow for longer-term planning for these activities.

The proposed Fourth Restated Grant Agreement will cover the period of July 1, 2025, through June 30, 2027, in an amount not to exceed $1,655,000 in Fiscal Year 2025-26 and $1,680,000 in Fiscal Year 2026-27. The newly proposed grant agreement will only fund allocated positions, if filled. The CCCF will submit a quarterly report to the city demonstrating how grants are being utilized and will report back to the City Council bi-annually. All funds received under the terms of this agreement will be available for operational purposes.

FISCAL IMPACT AND FUNDING SOURCE

Funding for the Fourth Restated Grant Agreement will come from the city’s General Fund and the Measure H/Community Enhancement & Investment Fund, as follows:

Fiscal Year 2025-26:
• General Fund: $1,075,000
• Measure H: $580,000

Fiscal Year 2026-27:
• General Fund: $1,100,000
• Measure H: $580,000

Sufficient funds have been incorporated into the city’s Fiscal Year 2025-2027 Adopted Budget.

ATTACHMENT(S)

1. Resolution

2. Contract No. 2025-202

3. Presentation

ITEM 16.2. ATTACHMENT 1
Resolution No. XX-2025 Page 1 of 2

CITY OF RANCHO CORDOVA

RESOLUTION NO. XX-2025

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, STATE

OF CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE THE FOURTH

RESTATED GRANT AGREEMENT BETWEEN THE CITY OF RANCHO CORDOVA AND

THE CORDOVA COMMUNITY COUNCIL FOUNDATION

WHEREAS, the Parties entered into a Grant Agreement dated July 1, 2007, a First Amendment to that Grant Agreement on September 17, 2007, a First Restated Grant Agreement on July 1, 2008, a First Amendment to the First Restated Grant Agreement on July 1, 2010, a Second Amendment to the First Restated Grant Agreement on July 1, 2012, and a Third Amendment to the First Restated Grant Agreement on July 1, 2013, a Second Restated Grant Agreement on July 1, 2018, a First Amendment to the Second Restated Grant Agreement on December 16, 2019, a Second Amendment to the Second Restated Grant Agreement on December 19, 2022, and a Third Restated Grant Agreement on September 5, 2023 for the purpose of providing community capacity-building services; and

WHEREAS, the Parties desire to enter into a Fourth Restated Grant Agreement which will allow a continuation of civic engagement, community events, volunteer management, increased participation in youth sports in Rancho Cordova, the continued advancement and availability of arts and the Rancho Cordova arts community, and the stewardship of other community non-profits that will enable the professionally managed organization to focus on maintaining the events and programs that create a sense of community and support that Rancho Cordovans have come to enjoy, and the city desires to continue; and

WHEREAS, the Fourth Restated Grant Agreement also incorporates the desire for Cordova Community Council Foundation to provide a variety of events in 2026 that incorporate and celebrate the United States Semi quincentennial, the 250th anniversary of the United States Declaration of Independence, and provide for field usage expenses authorized under this Agreement for youth sports; and

WHEREAS, the City Council has approved sufficient funds in the Fiscal Year 2025-26 and Fiscal Year 2026-27 Operating Budget for the support of the Cordova Community Council Foundation.

NOW, THEREFORE, BE IT HEREBY RESOLVED THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA authorizes the City Manager to execute the Fourth Restated Grant Agreement between the City of Rancho Cordova and the Cordova Community Council Foundation in an amount not to exceed $1,655,000 for Fiscal Year 2025-26 and in an amount not to exceed $1,680,000 for Fiscal Year 2026-27, in a form approved by the City Attorney.

PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 6th day of October 2025 by the following vote:

AYES:

NOES:

ITEM 16.2. ATTACHMENT 1
Resolution No. XX-2025 Page 2 of 2

ABSENT:

ABSTAIN:

Siri Pulipati, Mayor
ATTEST:

Stacy Leitner, CMC
City Clerk

ITEM 16.2. ATTACHMENT 2
Contract No. 2025-202
2025/26 Funding Agreement Between August 26, 2025
the City of Rancho Cordova and Cordova Community Council Foundation – 4th Restated Grant Agreement Page 1 of 8

FOURTH RESTATED GRANT AGREEMENT

This Fourth Restated Grant Agreement (“Fourth Restated Agreement” or “Agreement”) between the City of Rancho Cordova, a California municipal corporation (“City”) and the Cordova Community Council Foundation, a California public benefit corporation, (“Grantee”) entered into on this 1st day of July, 2025, replaces and supersedes in its entirety the Grant Agreement effective July 1, 2007 and the three (3) subsequent restated agreements thereto dated July 1, 2008, July 1, 2017, and September 5, 2023, and all amendments.

RECITALS

WHEREAS, the Parties entered into a Grant Agreement dated July 1, 2007, a First Amendment to that Grant Agreement on September 17, 2007, a First Restated Grant Agreement on July 1, 2008, a First Amendment to the First Restated Grant Agreement on July 1, 2010, a Second Amendment to the First Restated Grant Agreement on July 1, 2012, and a Third Amendment to the First Restated Grant Agreement on July 1, 2013, a Second Restated Grant Agreement on July 1, 2017, a First Amendment to the Second Restated Grant Agreement on December 16, 2019, a Second Amendment to the Second Restated Grant Agreement on December 19, 2022, and a Third Restated Grant Agreement on September 5, 2023 for the purpose of providing community capacity-building services; and

WHEREAS, the Parties desire to enter into a Fourth Restated Grant Agreement which will allow a continuation of civic engagement, community events, volunteer management, increased participation in youth sports in Rancho Cordova, the continued advancement and availability of arts and the Rancho Cordova arts community, and the stewardship of other community non-profits that will enable the professionally managed organization to focus on maintaining the events and programs that create a sense of community and support that Rancho Cordovans have come to enjoy and the City desires to continue; and

WHEREAS, the Fourth Restated Grant Agreement also incorporates the desire for Cordova Community Council Foundation to provide a variety of events in 2026 that incorporate and celebrate the United States Semiquincentennial, the 250 th anniversary of the United States Declaration of Independence, and provide for field usage expenses authorized under this Agreement for youth sports; and

WHEREAS, the City Council has approved sufficient funds in the Fiscal Year 2025-26 and Fiscal Year 2026-27 Operating Budget for the support of the Cordova Community Council Foundation; and

WHEREAS, the Parties desire to clarify expectations with this Fourth Restated Agreement, including those within the “Outcomes” section of the Agreement related to Grantee’s performance and reporting requirements; and

WHEREAS, the Parties agree this Fourth Restated Grant Agreement is necessary in order for the City to continue receiving services by Grantee and to increase the capacity of the Cordova

ITEM 16.2. ATTACHMENT 2
Contract No. 2025-202
2025/26 Funding Agreement Between August 26, 2025
the City of Rancho Cordova and Cordova Community Council Foundation – 4th Restated Grant Agreement Page 2 of 8

Community Council Foundation for the purpose of ensuring continuity of the many community benefits that are made possible through the City’s support.

In reliance upon and in consideration of the mutual representations and obligations hereunder, the City and the Grantee agree as follows:

AGREEMENT

ARTICLE I. City Requirements.

The Grantee agrees to comply with the following requirements:

A. The Grantee will only use grant funds for outcomes described in Article V of this Fourth Restated Agreement. A work program to deliver outcomes shall be presented to the City Manager, or designee, for review, comment, and possible modification and approval before payments are authorized. By October 31 st of each fiscal year, Grantee shall provide a complete budget to the City regarding how all funds will be spent for that fiscal year.

B. To address the City’s fiduciary responsibility regarding the grant funds, Grantee will continue to maintain tax-exempt status and operate using appropriate internal controls and generally accepted accounting principles (“GAAP”). Grantee shall give City access to financial records for examination purposes on an as-needed basis.

C. Grantee will provide an annual financial statement (unaudited is acceptable), to the City’s Finance Director, for the Cordova Community Council Foundation, within ninety (90) days of the Grantee’s fiscal year.

D. Grantee will have an annual audit done and provide a copy of the audit report to the City’s Finance Director, for the Cordova Community Council Foundation, within ninety (90) days following the audit.

E. Grantee is entitled to use the Community Board Room and the American River Rooms (both located on the first floor of Rancho Cordova City Hall) at no additional cost for twelve (12) hours per month. The rooms will be scheduled in advance according to City’s scheduling policies. For use of the Community Board Room or American River Rooms more than twelve (12) hours per month, Grantee shall be charged City’s customary rates for a nonprofit/community-based organization. Grantee shall provide City with a schedule indicating the dates and times of Grantee’s standing meetings; however, Grantee acknowledges that the needs of the City shall take precedence in the scheduling of the rooms.

F. Grantee will provide one (1) seat on the Grantee’s Board of Directors to be filled or vacated at the direction of the City Manager. This Board member shall exercise his/her own judgment and discretion as a volunteer in serving the Community Council Foundation and shall not perform his/her services to the Cordova Community Council Foundation under the direction of the City Manager as an employee of the City.

ITEM 16.2. ATTACHMENT 2
Contract No. 2025-202
2025/26 Funding Agreement Between August 26, 2025
the City of Rancho Cordova and Cordova Community Council Foundation – 4th Restated Grant Agreement Page 3 of 8

G. Grantee is also entitled to continue to occupy as a sub-lessee with free rent in City Hall’s leasable space occupied by the Rancho Cordova Area Chamber of Commerce. The in-kind value of that space at the current lease rate is approximately Thirty-Six Thousand Dollars ($36,000) annually.

H. Grantee will annually provide City with unlimited complimentary seats at the monthly Rancho Cordova Luncheon.

ARTICLE II. Payment of Grant Funds

A. Grant funds will be paid quarterly upon submission and approval by the City of Grantee’s Progress Reports described in Article III. Except as otherwise specified in this Section, the City shall pay the Provider for all actual costs incurred by the Grantee in providing the services set forth in this Agreement. A specific breakdown of the budgeted cost of the various components of this grant agreement is set forth in the Grantee budget submitted before the start of each fiscal year. Compliance with all other provisions of this Fourth Restated Agreement is also required for Grantee to receive payment of Grant funds.

ARTICLE III. Progress Reports.

A. The Grantee shall submit to the City Manager, or designee, progress reports every three (3) months after the effective date of the Fourth Restated Agreement. Progress reports will be due on the last day of the month following the end of each quarter, i.e. progress report for work and expenses July through September will be due by October 31, October through December will be due by January 31, etc.

B. Progress reports shall consist of (1) a one-page narrative of work accomplished during the reporting period in the three primary focus areas; Community Events & Support, Arts in Rancho Cordova, and Youth Sports in Rancho Cordova, and (2) a completed Financial Status Report in a format determined by the City Manager or Finance Director. City may require additional information or increased frequency of reporting to address the conditions and deliverables as described in Article V.

C. Progress reports must include a comparison of actual accomplishments to the objectives indicated in this Agreement, including measurement against agreed-upon metrics and outcomes, as well as the work program to be approved by the City Manager. Reports must include reasons for slippage if established objectives were not met. A goal of this agreement is to foster civic engagement among additional groups in the community, including newcomer groups, continue the advancement of arts and culture in the community, and increase the participation, caliber, and accessibility of youth sports. All progress reports should reflect efforts in this area. In calendar year 2026, the reports will also include information on the ways that the United States Semiquincentennial was recognized and celebrated at various events in Rancho Cordova.

ITEM 16.2. ATTACHMENT 2
Contract No. 2025-202
2025/26 Funding Agreement Between August 26, 2025
the City of Rancho Cordova and Cordova Community Council Foundation – 4th Restated Grant Agreement Page 4 of 8

D. Before the City pays grant draw downs, the Grantee will submit progress reports. The City retains the authorization and discretion to delay or deny payment if progress reports are incomplete, do not reflect substantial progress toward delivery of outcomes, or demonstrate that funds were used for activities other than those covered in Article V.

ARTICLE IV. Default

A default under this Agreement shall consist of using grant funds for a purpose other than as authorized by this Agreement, noncompliance with legislative, regulatory, or other requirements applicable to this Agreement, any other breach of this Agreement, or any misrepresentation in the proposal submission.

ARTICLE V. Additional Provisions

• Project Description. This is a community capacity-building project characterized by the expected outcomes listed in Section C below.

• Changes or Clarification to the Proposal Related to Participating Parties:

• The Grantee may elect to sub-contract a portion of this grant to accomplish the goals of the grant and deliver services or products.

• Outcomes. Grantee’s activities will deliver the following outcomes during the two years of this Agreement:

• Provide leadership and assist with ad-hoc community pride and outreach partnerships as appropriate and timely for community projects championed by the City;
• Provide advice and support to local nonprofit organizations, i.e., fiscal agent services under certain mutually agreeable circumstances; grant application consultation; meeting room space when available; professional assistance and advice on nonprofit operations;
• Volunteers play a critical role in the success of the community events hosted and organized by the Grantee. From Kids Day to the Christmas Tree Lighting and everything in between, volunteers support nearly every event. Assist in the formation and maintenance of volunteer councils as appropriate to facilitate communication between the community and the City and grow the capacity of volunteer activity;
• Support and grow the rich and diverse culture of the community through activities which support the appreciation of history, arts and culture, including the United States Semiquincentennial in 2026;
• Support and provide leadership for collaborative approaches to event presentation in the community;
• Be responsible for scheduling a diverse representation of leaders from the faith community to offer the invocation at City Council meetings;

ITEM 16.2. ATTACHMENT 2
Contract No. 2025-202
2025/26 Funding Agreement Between August 26, 2025
the City of Rancho Cordova and Cordova Community Council Foundation – 4th Restated Grant Agreement Page 5 of 8

• Provide leadership, implementation and organize volunteer participation to nurture and sustain current citywide events, including but not limited to:
• Memorial Day Observance honoring those who served the nation in time of war and peace. Memorial Day includes a musical tribute and recognition ceremony.
• Veterans Day will be honored with an installation of American flags posted along Folsom Blvd. or other mutually acceptable location(s). On Veterans Day, a blood drive is organized and held at City Hall. • MACC features exhibits by local artists, workshops, history displays, cultural demonstrations, musical performances, etc. (10+ exhibits/ year). • Community Volunteers Awards is a public event celebrating and inspiring volunteerism in the community while raising the profile of outstanding volunteer efforts (attendance is approximately 180 people). • Kids Day in the Park is a festival geared to families of small children. It is also a health and resource fair with providers on hand (attendance exceeds 5,000 kids and adults).
• iFest is a festival celebrating the ethnic diversity of the community and reaching out to newcomer groups by offering to showcase their cultural heritage. More than a dozen international cultures are represented by just the performing groups (attendance is approximately 3,000). • Fourth of July is a two-day festival and parade celebrating the local community and our American heritage (attendance is approximately 25,000 for the festival and fireworks and 10,000 for the number who watch or participate in the parade). This may also include a fun run. • Moonlight Movies is a series of free Friday nights out for the whole family to enjoy in the month of June (approximately 300 movie goers attend). • Summer Concerts is a series of free Friday nights out for the whole family to enjoy in the month of August (approximately 1,000 visitors during the free summer concerts).
• In 2026, the 25 th anniversary of 9/11, paying tribute to the victims and honoring the survivors of the September 11, 2001, attacks. This may include a musical tribute and ceremony. It may also include an exhibit. • State of the City is a civic gathering during which the Mayor of Rancho Cordova delivers a “State of the City Address” (attendance is approximately 250).
• Christmas Tree Lighting is a public event inspiring community unity, showcasing community life, and promoting local businesses and nonprofits. The celebration attracts more than 5,000.
• Sports Hall of Fame is a gala event in which Rancho Cordova sports legends receive their honor (attendance is approximately 400). • Rancho Cordova Luncheon is a monthly event that attracts approximately 100 people each third Friday. It’s the longest-running regular public event of its kind in Rancho Cordova.
• In 2026, the United States Semiquincentennial efforts will be led by Grantee and layered on several of the signature events for the year.

ITEM 16.2. ATTACHMENT 2
Contract No. 2025-202
2025/26 Funding Agreement Between August 26, 2025
the City of Rancho Cordova and Cordova Community Council Foundation – 4th Restated Grant Agreement Page 6 of 8

• Partner with the Rancho Cordova Athletic Association (RCAA) to increase participation and caliber of youth sports in Rancho Cordova, where the motto “Where all kids play” is applied; and
• Grow the RCAA with more leagues and more athletes (increase league registration by 5% in calendar year 2026 and 5% in 2027) thereby strengthening league stability.
• Improve and expand traditional forms of outreach, including signage programs, flyer distributions and improved special event profiles (using year-to-year enrollment data to measure effectiveness). • Improve playing conditions to retain Rancho Cordova youth athletes. • Achieve citywide consistency in creating a positive and elevated youth sports culture.
• Create an elevated youth sports culture that will encourage parents to participate in Rancho Cordova offerings.
• Create equitable access to youth sports by clearing away financial barriers including field usage for participating RCAA leagues/teams. • Increase volunteer support and introduce children of all income groups to the benefits of youth sports competition.
• Improve general physical and mental health of children in the community gained through participation in recreational sports, where children get exercise, make friends, and learn teamwork.
• Continue the advancement and availability of arts in the city by finding creative ways to expand and evolve the Rancho Cordova arts community.
• Hold thought-provoking displays and events in addition to providing high-quality art experiences and entertainment for all to enjoy, including visual and performing. • Continue to elevate The MACC by being a place for art and artists. • Strive to create a city that is a “place for art and artists.” • Ignite a passion for the arts in children at an early age. • Reach the broadest possible population.
• Recruit, train, and manage volunteer curators, docents, and offer hands-on participation.
• Search for ways to extend offerings for school field trips. • Build new partnerships in the community for the long-term sustainability of arts and cultural offerings.
• Provide a place for Rancho Cordova artists to develop artistic skills and display their art.
• Use art as a tool to move the community culture forward by providing artistic and cultural exhibits which are sensitive to community cultural challenges.

ARTICLE VI: Term and Funding.

The term of this Agreement is from July 1, 2025, through June 30, 2027, to accomplish continuity and stability of year-round community events. Subject to the provisions of the Agreement and City Council approval during the budget approval process, the City will make grant funds available

ITEM 16.2. ATTACHMENT 2
Contract No. 2025-202
2025/26 Funding Agreement Between August 26, 2025
the City of Rancho Cordova and Cordova Community Council Foundation – 4th Restated Grant Agreement Page 7 of 8

to Grantee for operational expenses for the purpose of delivering outcomes in the form of services and products as follows:

A. Year 1 (FY 2025-26): One Million Six Hundred Fifty-Five Dollars ($1,655,000) in grant funds will be made available to the Grantee from July 1, 2025, through June 30, 2026.

B. Year 2 (FY 2026-27): One Million Six Hundred Eighty Dollars ($1,680,000) in grant funds will be made available to the Grantee from July 1, 2026, through June 30, 2027.

The above amounts are subject to the City’s budget approval process and as such may be amended by a majority of the Council during the budget approval and amendments process.

In witness whereof, the Parties have executed this Fourth Restated Grant Agreement as of the effective date first written above.

CORDOVA COMMUNITY COUNCIL
FOUNDATION (GRANTEE), a California
public benefit corporation

By: Shelly Blanchard
Its: Executive Director

CITY OF RANCHO CORDOVA, a
California municipal corporation

By: Micah Runner
Its: City Manager

ATTEST:

________________________________
By: Stacy Leitner
Its: City Clerk

ITEM 16.2. ATTACHMENT 2
Contract No. 2025-202
2025/26 Funding Agreement Between August 26, 2025
the City of Rancho Cordova and Cordova Community Council Foundation – 4th Restated Grant Agreement Page 8 of 8

APPROVED AS TO FORM:

________________________________
By: Adam U. Lindgren
Its: City Attorney

1 Fourth Restated Grant
Agreement with Cordova
Community Council
October 6, 2025
CityOfRanchoCordova.org
ITEM 16.2.

ATTACHMENT 3

2 • City of Rancho Cordova has given grant funds to Cordova Community Council since 2007 to create a professionally managed umbrella organization for Rancho Cordova non-profits with a focus on:
• Community Events that create a sense of community for residents • Volunteer management and fundraising
• Arts and Culture in Rancho Cordova
• Youth Sports in Rancho Cordova
• Fourth Restated Grant Agreement will cover the time period of July 1, 2025 – June 30, 2027 • Focus on adding capacity and leadership succession
• Incorporates ongoing Measure H programs into the grant agreement to allow for longer- term planning
• Not to exceed grant amount of $1,655,000 in FY 25/26 and $1,680,000 in FY 26/27 Overview
ITEM 16.2.

ATTACHMENT 3

ITEM 16.2.

ATTACHMENT 3

Agenda
Who we are
What we do
2025 Highlights
2026 Goals
ITEM 16.2.

ATTACHMENT 3

Who we are
Founded in 1959 to foster collaboration in
community life
We have nurtured this idea for 65 years
The spirit of working together to create a
vibrant Rancho Cordova is still a hallmark
of community life
We helped establish the City of Rancho
Cordova by petitioning for incorporation
We encourage and honor volunteerism
We help you fall in love with our City
ITEM 16.2.

ATTACHMENT 3

2025
More than 200 event days in 2025
• Date Night Volunteer Recruitment
• Community Volunteer Awards
• Kids Day in the Park
• iFest International Festival
• Me
morial Day Observance
• Fourth of July Parade, Mile Run,
Festival and Fireworks
• Moonlight Movies
• Friday Night Concerts
• Sports Hall of Fame
• Heartstoppers Haunted House
• State of the City
• Veterans Day Observance
• Community Christmas Tree Lighting
ITEM 16.2.

ATTACHMENT 3

MACC Magic
MACC events accounted for more than 100 event days
11 Concerts
25 Art workshops
Artist professional development classes
Artist talks/receptions and solo shows in the upstairs
Spotlight Gallery to highlight local artists
Micro Masterpieces has raised $50,000 for art
supplies for Rancho Cordova students and their
teachers
ITEM 16.2.

ATTACHMENT 3

RCAA: Where all kids play
• Support leagues in field/court enhancements
• Remove financial barriers to player
p
articipation
• Develop coaches and athletes to compete with
ch
aracter on and off the field
• Help raise profile of youth sports
2024 growth: 13% 2025 growth: 52%
Build a sports destination at Cordova High Sports
In partnership with FCUSD trained 200 student athlete
influencers at our annual Athlete Character Combine
Engaged student athletes in community service at
Kids Day, iFest, Veterans Day, Christmas Tree Lighting
ITEM 16.2.

ATTACHMENT 3

2026 Goals
Grow our Volunteer Community
Deliver great events that are fun and boost
community love and City pride
Identify community gaps and fill them
Grow youth sports participation by 5% while
building better athletes and better people
Make Rancho Cordova the place for art and
artists
Implement a robust succession strategy for the
Cordova Community Council
Coordinate and plan activities which mark the
250
th Anniversary of the United States of America
by making Rancho Cordova an active participant
in America 250
ITEM 16.2.

ATTACHMENT 3

Celebrating the Semiquincentennial
Memorial Day through the Fourth of July
Kids Day: ‘America, the Beautiful’
iFest: ‘Out of many, one’ * E Pluribus Unum
Memorial Day: It’s a Grand Old Flag
Moonlight Movies
Rancho Cordova Fourth of July Parade
Rancho Cordova All America Run
Rancho Cordova Festival and Fireworks
Develop America250 assets
Align with the national America250 organization and assure Rancho Cordova representation
Renew a love of America * Experience beauty of our country Volunteer * Ignite our spirit of adventure and innovation ITEM 16.2.

ATTACHMENT 3

ITEM 16.2.

ATTACHMENT 3

3 Adopt Resolution Authorizing the City Manager to Execute the Fourth Restated Grant Agreement with the Cordova Community Council Foundation Recommendation
ITEM 16.2.

ATTACHMENT 3

MEMORANDUM

City Council Staff Report - Page 1 of 2

ITEM 16.3.

DATE: October 6, 2025

TO: Honorable Mayor and Council Members

FROM: Micah Runner, City Manager
Adam Lindgren, City Attorney

SUBJECT: DISCUSSION AND POSSIBLE ADOPTION OF A RESOLUTION

ADOPTING A CODE OF CONDUCT FOR THE CITY COUNCIL, CITY

COMMISSIONS, AND CITY BOARDS

RECOMMENDATION

Adopt the Resolution.

RESULT OF RECOMMENDED ACTION

Adoption of the Resolution would approve of the Code of Conduct and establish a framework for conduct within the City of Rancho Cordova.

BACKGROUND

At the July 7, 2025, City Council meeting, staff was directed to bring forward a Code of Conduct for the City Council to discuss and potentially adopt at a future meeting. Currently, the City of Rancho Cordova does not have a Code of Conduct for the City Council, City Commissions, and City Boards.

City Councils across California adopt Codes of Conduct to guide interactions among elected officials, staff, and the public. Such documents reinforce the city’s commitment to respectful governance, transparency, and effective decision-making. Residents, businesses, organizations, and staff of the city are entitled to have fair, ethical, respectful, and accountable local government. Establishing guidelines within a Code of Conduct establishes clear expectations for behavior and interactions that promote effective governance, strengthen public confidence, and foster a positive and respectful work environment.

In many cities, Codes of Conduct are resolutions, policies, or included within City Council Procedure Handbooks, which also outline meeting processes, decision-making protocols, and expectations of conduct. Attached are some examples for the Council’s reference (Attachments 2-5).

Adoption of a Code of Conduct for the City Council, City Commissions, and City Boards will serve as a framework of guiding principles, including acting in the public interest, demonstrating honesty and fairness, respecting diverse views, supporting civility and inclusion, complying with

City Council Staff Report - Page 2 of 2

the law, avoiding impropriety, respecting staff roles, maintaining confidentiality, and committing to transparency and accountability.

FISCAL IMPACT AND FUNDING SOURCE

There is no fiscal impact.

ATTACHMENT(S)

1. Resolution

2. City of Sacramento Council Rules of Procedure

3. City of Folsom Governance Manual

4. City of Folsom Code of Ethics and Conduct

5. Town of San Anselmo Rules of Decorum Resolution

ITEM 16.3. ATTACHMENT 1
Resolution No. XX-2025 Page 1 of 3

CITY OF RANCHO CORDOVA

RESOLUTION NO. XX-2025

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA,

STATE OF CALIFORNIA, ADOPTING A CODE OF CONDUCT FOR THE CITY COUNCIL

CITY COMMISSIONS AND CITY BOARDS

WHEREAS, the City Council and appointed officials hold positions of public trust, and the residents, businesses, organizations, and staff are entitled to a local government that is fair, ethical, respectful, and accountable; and

WHEREAS, the City Council understands the value of a citywide perspective and adopted Resolution No. 74-2024 on June 3, 2024, to ensure all members of the City Council continue to serve all the people of Rancho Cordova regardless of the method by which City Council Members are elected; and

WHEREAS, the City Council recognizes that elected and appointed officials are expected to uphold the highest standards of integrity and professionalism and that their actions and decisions should consistently reflect honesty, fairness, transparency, and accountability; and

WHEREAS, adopting a Code of Conduct establishes clear expectations for behavior, decision-making, and interactions that promote effective governance, strengthen public confidence, and foster a positive and respectful work environment; and

WHEREAS, this Code of Conduct serves as a framework of guiding principles, including acting in the public interest, demonstrating honesty and fairness, respecting diverse views, supporting civility and inclusion, complying with the law, avoiding impropriety, respecting staff roles, maintaining confidentiality, and committing to transparency and accountability; and

WHEREAS, this Code of Conduct is intended to be largely self-enforcing, with the expectation that officials will embrace its provisions, encourage their colleagues to do the same, and accept accountability for violations, which may result in education, warnings, censure, or removal in the case of appointed officials.

NOW, THEREFORE, BE IT HEREBY RESOLVED THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA approves a Code of Conduct for the City Council, City Commissions, and City Boards to agree to comply with the following principles:

A. Norms and Expectations
a. Conduct ourselves in a professional manner, treating each other, staff, and members of the public with dignity, courtesy, and respect and refrain from inappropriate behavior and derogatory comments;
b. Put constituents first at all times and place the interests of the City of Rancho Cordova above personal or private interests;
c. Value all opinions, be tolerant of new and different ideas, and encourage creativity and innovation;
d. Be attentive to others, limiting interruptions and distractions; e. Be candid with each other about ideas and feelings, and resolve conflicts directly;

ITEM 16.3. ATTACHMENT 1
Resolution No. XX-2025 Page 2 of 3
f. Place clear and realistic expectations on staff resources and time when requesting action;
g. Start and end meetings on time, work from an agenda, and be present, attentive, and prepared;
h. Be fair, impartial, and unbiased when voting on quasi-judicial actions; i. Recognize that matters of a confidential nature are to be kept private and undisclosed;
j. Respect the Council-Manager form of government, and do not interfere with the City Manager’s role or the professional duties of city staff; k. Understand that the City Council, City Commissions, and City Boards act as bodies; all members are equal, direction is given and when direction is given by majority vote, all members will respect and support the body’s direction.

B. Conduct Among Members of the City Council, City Commissions, and City Boards a. Value each other’s time;
b. Respect each other’s opportunity to speak and, if necessary, agree to disagree; c. Avoid offensive negative comments and practice civility and decorum during discussions and debate.

C. Conduct with City Manager and Staff
a. Direct the City Manager to implement Council’s policy decisions through the administrative functions of the city;
b. Treat staff professionally and refrain from publicly or directly criticizing individual employees;
c. Request answers to questions on agenda items from the City Attorney, Clerk, City Manager, department directors, or division managers prior to the meeting whenever possible;
d. Council requests that deal with policy issues and Council requests that may be construed as direction must be directed to the City Manager, except for general inquiries or questions, in which case the Council may go to the department directors or key staff.

D. Conduct with the Public
a. Make the public feel welcome;
b. Be impartial, respectful, and without prejudice toward the public; c. Do Not argue back and forth with members of the public; d. Make no promises to the public on behalf of the city.

E. Conduct with Other Agencies
a. Project a positive image of the city when working with other agencies; b. Represent official policies or positions of the city when designated as delegates of a legislative body;
c. Explicitly state when opinions and positions do not represent the legislative body when representing their individual opinions and positions, and not allow the inference that they do.

This Code of Conduct is intended for use by the City Council, City Commissions, City Boards, city staff, the City Manager, and the City Attorney; it does not create any right of enforcement by members of the public.

ITEM 16.3. ATTACHMENT 1
Resolution No. XX-2025 Page 3 of 3
PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 6 th day of October, 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

____________________________
Siri Pulipati, Mayor

ATTEST:

Stacy Leitner, CMC
City Clerk

915 I Street, Sacramento, CA 95814 • [email protected] • (916) 808-7200 Council Rules of Procedure
R
esolution No. 2024-0241 Adopted on July 23, 2024
ITEM 16.3.

ATTACHMENT 2

City of Sacramento Council Rules of Procedure Page 2 of 58 Table of Contents
Chapter 1 – Authority/Administration ........................................................................................................ 5 A. General Authorities and Applicability ......................................................................................... 5 B. General Administration .................................................................................................................. 5 C. Amendment ....................................................................................................................................... 5 D. Suspension ......................................................................................................................................... 5 E. Rosenberg’s Rules of Order .......................................................................................................... 6 Chapter 2 – Duties ........................................................................................................................................... 7 A. Duties of Members and Staff ......................................................................................................... 7 B. Duties of Mayor and Vice Mayor ................................................................................................. 7 Chapter 3 – Conduct of Members ............................................................................................................... 8 A. Norms and Expectations ................................................................................................................ 8 B. General Conduct ............................................................................................................................. 8 C. Conduct with Members .................................................................................................................. 9 D. Conduct with City Manager and Staff ...................................................................................... 10 E. Conduct with the Public .............................................................................................................. 11 F. Conduct with Other Agencies ................................................................................................... 11 G. Conduct with Boards and Commissions ................................................................................. 11 H. Conduct with the Media .............................................................................................................. 12 I. Ethical Conduct ............................................................................................................................. 12 Chapter 4 – Conduct of City Staff ............................................................................................................. 13 A. General Conduct .......................................................................................................................... 13 Chapter 5 – Conduct of the Public ........................................................................................................... 14 A. General Conduct .......................................................................................................................... 14 B. Addressing the City Council ...................................................................................................... 16 C. Electronic Devices ........................................................................................................................ 18 D. Location of Speaker ...................................................................................................................... 18 Chapter 6 – Meeting Types and Schedules .............................................................................................. 19 A. Reg
ular Meetings ........................................................................................................................... 19 B. Adjourned Meetings ..................................................................................................................... 19 C. Special Meetings ............................................................................................................................ 19 D. City Council Emergency Meetings ............................................................................................ 19 E. Closed Sessions ............................................................................................................................. 20 F. Public Hearings .............................................................................................................................. 21 G. Teleconference Meetings ............................................................................................................ 22 ITEM 16.3.

ATTACHMENT 2

City of Sacramento Council Rules of Procedure Page 3 of 58 H. Televised Meetings ........................................................................................................................ 22 Chapter 7 – Meeting Agendas .................................................................................................................... 23 A. Requirements for Agenda Item Submission ............................................................................ 23 B. Declaration of Policy .................................................................................................................... 23 C. Procedures for Submission of Reports .................................................................................... 24 D. Written Communications from the City and the Public ..................................................... 24 E. Preparation of the Agenda Packet ............................................................................................. 25 F. Distribution of the Packet ........................................................................................................... 25 G. Posting of Agenda ......................................................................................................................... 25 H. Failure to Meet Agenda Deadlines ............................................................................................ 26 I. Exceptions to the Agenda Requirement .................................................................................. 26 J. Order of Business and Types of Agenda Items ...................................................................... 26 K. Ordinances and Non-Binding Resolutions .............................................................................. 27 L. Ceremonial City Council Resolutions ...................................................................................... 29 Chapter 8 – Conduct of Meeting ............................................................................................................... 30 A. Call to Order – Presiding Officer ............................................................................................. 30 B. Roll Call/Attendance .................................................................................................................... 30 C. Order of Discussion ..................................................................................................................... 31 D. Quorum Call .................................................................................................................................. 33 E. Obtaining the Floor ...................................................................................................................... 33 F. Motions ........................................................................................................................................... 34 G. Voting ............................................................................................................................................... 35 Chapter 9 – Council Vacancies .................................................................................................................. 37 A. Procedures ..................................................................................................................................... 37 Chapter 10 - Facilities ................................................................................................................................... 38 A. Meeting Locations ......................................................................................................................... 38 B. M
eeting Capacity ........................................................................................................................... 38 Chapter 11 - City Council Committees and Regional Organizations ............................................... 39 A. General ............................................................................................................................................ 39 B. Council Standing Committees .................................................................................................... 39 C. Council Ad Hoc Committees .................................................................................................... 40 D. Regional Organizations ................................................................................................................ 41 Chapter 12 – Councilmember Proposal Requests ................................................................................ 42 A. General ............................................................................................................................................ 42 B. Procedures ..................................................................................................................................... 42 ITEM 16.3.

ATTACHMENT 2

City of Sacramento Council Rules of Procedure Page 4 of 58 C. Councilmember Proposal Request Flowchart (following page) ......................................... 43 Chapter 13 – Law and Legislation Committee ....................................................................................... 45 A. Authority; Purposes...................................................................................................................... 45 B. Procedures ..................................................................................................................................... 45 C. Requirements for Agenda Item Submission ............................................................................ 47 Chapter 14 – Personnel and Public Employees Committee ................................................................ 48 A. Purposes .......................................................................................................................................... 48 B. Procedures ..................................................................................................................................... 48 C. Requirements for Agenda Item Submission ............................................................................ 48 Chapter 15 – Budget and Audit Committee ........................................................................................... 49 A. Purposes .......................................................................................................................................... 49 B. Procedures ..................................................................................................................................... 49 C. Requirements for Agenda Item Submission ............................................................................ 50 Chapter 16 – Racial Equity Committee .................................................................................................... 51 A. Purposes .......................................................................................................................................... 51 B. Procedures ..................................................................................................................................... 51 C. Requirements for Agenda Item Submission ............................................................................ 51 Chapter 17 – City Advisory Bodies........................................................................................................... 52 A. Vacancies and Appointments ...................................................................................................... 52 B. Requests for Future Agenda Items ........................................................................................... 53 C. Advisory Body Reports................................................................................................................ 53 Chapter 18 – Annual Review of City Council Appointive Officers ................................................... 55 A. Purposes .......................................................................................................................................... 55 B. Procedures ..................................................................................................................................... 55 Glossary ........................................................................................................................................................... 57

ITEM 16.3.

ATTACHMENT 2

City of Sacramento Council Rules of Procedure Page 5 of 58 Chapter 1 – Authority/Administration
A. General Authorities and Applicability

1. The Charter of the City of Sacramento provides that the city council shall determine its own rules and order of business (Sacramento City Charter, § 30). T hese Council Rules of Procedure (“Rules”) apply when not in conflict with the Charter of the City of Sacramento, S acramento City Code , the Constitution, or laws of the State of California, including the Ralph M. Brown Act (Government Code, § 54950 et seq). (Brown Act). Until such time as they are amended or new rules are adopted by resolution, these Rules govern the order and conduct of business of the city council, legislative bodies that meet concurrently with the council, council committees, and council-established boards, commissions, and committees (collectively, “legislative bodies”).

2. T hese rules are applicable to council -established boards, commissions, and committees, as well as to the persons sitting on those boards, commissions, and committees. Those council-established boards, commissions, and committees that are authorized to adopt rules of procedure shall adopt rules that are consistent with these Rules and may not be in conflict with the Charter of the City of Sacramento, Sacramento City Code, the Constitution, or laws of the State of California.

3. In the absence of council-adopted administrative policies, council staff shall abide by the administrative policies approved by all charter officers.

B. General Administration

1. The council shall review and revise these Rules annually, or as needed.

2. During council discussions, deliberations, and proceedings, the presiding officer has the primary responsibility to ensure that the council, staff, and members of the public adhere to these Rules.

3. Any member who thinks the Rules are being violated may make a “point of order” to call for the presiding officer to enforce the Rules.

C. Amendment
Any rule may be adopted, altered, amended, or repealed by resolution at any time by a majority vote of the council, provided that at least a 120-hour notice of such proposed rule change is given to the councilmembers.

D. Suspension

1. Any rule may be temporarily suspended by a two-thirds vote of all councilmembers present, being not less than five votes.

ITEM 16.3.

ATTACHMENT 2

City of Sacramento Council Rules of Procedure Page 6 of 58 E. Rosenberg’s Rules of Order
To the extent these Rules do not address an issue of parliamentary procedure for legislative body meetings, Rosenberg’s Rules of Order: Simple Parliamentary Procedures for the 21st Century shall apply.

ITEM 16.3.

ATTACHMENT 2

City of Sacramento Council Rules of Procedure Page 7 of 58 Chapter 2 – Duties
A. Duties of Members and Staff

1. Members and city staff shall conduct the business of the City of Sacramento:
a. Recognizing that stewardship of the public interest is of primary concern; b. Working for the common good of the people of Sacramento; and c. Assuring fair and equal treatment of all persons, claims, and transactions coming before the council, council committees, and council-established boards, commissions, and committees.

B. Duties of Mayor and Vice Mayor

1. The mayor is:
a. The presiding officer of the city and of all meetings of the council; b. The official head of the city for performance of duties lawfully delegated to the mayor by the charter;
c. Referred to as “chair” or “chairperson” when acting as presiding officer of legislative body meetings other than the council;
d. Considered a member of the council;
e. Entitled to make and second motions on matters before the council and vote on actions, but possesses no veto power over actions of the council; f. The primary, but not the only, person responsible for interpreting the policies, programs, and needs of city government to the people; and for informing the people of any major change in policies or programs; and g. Empowered, but not exclusively empowered, to make recommendations to the council on all policies and programs that require council decisions; and to perform such other duties as prescribed by the charter.

2. The vice mayor and mayor pro tem shall be elected annually from among the members of the council, other than the mayor, by a majority vote at the council’s first meeting in January.
a. In the absence of the mayor from the city or a council meeting, the vice mayor shall possess all powers of the office of the mayor and be subject to all prescribed duties for that office.
b. In the absence of the mayor and vice mayor from the city or a council meeting, the mayor pro tem shall possess all powers of the office of the mayor and be subject to all prescribed duties for that office.

ITEM 16.3.

ATTACHMENT 2

City of Sacramento Council Rules of Procedure Page 8 of 58 Chapter 3 – Conduct of Members
A. Norms and Expectations

1. Members shall:
a. Put constituents first at all times;
b. Treat each other, staff, and members of the public with dignity, courtesy, and respect;
c. Value all opinions, be tolerant of new and different ideas, and encourage creativity and innovation;
d. Follow through on commitments and be accountable to each other; e. Clarify when items are discussed in confidence and maintain appropriate confidentiality;
f. Be attentive to others, limiting interruptions and distractions; g. Encourage dissent in debate while being mindful not to prolong discourse or block consensus;
h. Be candid with each other about ideas and feelings, and resolve conflicts directly; i. Keep comments clear, concise, and on-topic to maximize opportunities for all to express themselves;
j. Continuously strive to improve how members work as a team; k. Place clear and realistic demands on staff resources and time when requesting action;
l. Start and end meetings on time, work from an agenda, and be present, attentive, and prepared;
m. Present problems in a way that promotes discussion and resolution; and n. Continually work to build trust in each other.

B. General Conduct

1. Members shall:
a. Treat each other and everyone with courtesy and refrain from inappropriate behavior and derogatory comments;
b. Be fair, impartial, and unbiased when voting on quasi-judicial actions; ITEM 16.3.

ATTACHMENT 2

City of Sacramento Council Rules of Procedure Page 9 of 58 c. Use the speaker sequencing system to inform the presiding officer of their wish to speak and wait to be acknowledged by the presiding officer before speaking, and abide the following for orderly and courteous discussion:
(i) Members should permit the majority to express itself and fashion a result, while permitting the minority to also express itself, but not dominate the discussion, while fully participating in the process; (ii) The presiding officer may give preferential speaking order to the councilmember who represents the district of the agenda item; (iii) In the interest of time, the presiding officer may limit the time allotted to speakers, including members of the body;
(iv) Members are encouraged to hear comments from other members prior to speaking a second time; and
(v) It is usual courtesy for the presiding officer to play a less active role in the debate and discussion and to make a summary or final comments on any item.
d. Move to require the presiding officer to enforce this chapter, and the presiding officer shall do so upon an affirmative vote of a majority of the members present; e. Preserve order and decorum during the meeting;
f. Not delay or interrupt the proceedings or the peace of the council, nor disturb any member while speaking, by conversation or otherwise, nor disobey the orders of the council, or the presiding officer, except as otherwise herein provided;
g. Abide by the Confidential Information Policy (Resolution No. 2010-0108) prohibiting disclosure of confidential communications and authorizing public censure for failure to comply with the policy;
h. Support the laws established by the council; and
i. Abide by this chapter in conducting the business of the City of Sacramento.

C. Conduct with Members

1. Members shall:
a. Value each other’s time;
b. Attempt to build consensus on an item through an opportunity for dialogue; but when this is not possible, the majority vote shall prevail, and the majority shall show respect for the opinion of the minority;
ITEM 16.3.

ATTACHMENT 2

City of Sacramento Council Rules of Procedure Page 10 of 58 c. Have the right to dissent from, protest, or comment upon any action of the council;
d. Respect each other’s opportunity to speak and, if necessary, agree to disagree; e. Avoid offensive negative comments and practice civility and decorum during discussions and debate; and
f. Assist the presiding officer’s exercise of the affirmative duty to maintain order.

D. Conduct with City Manager and Staff

1. Members of the city council shall:
a. Speak to the city manager directly on issues and concerns; b. Direct the city manager to implement council’s policy decisions through the administrative functions of the city;
c. Treat staff professionally and refrain from publicly criticizing individual employees;
d. Avoid involvement in personnel issues except during council closed sessions regarding council-appointed staff, including but not limited to the city attorney, city auditor, city clerk, city manager, city treasurer, or director of the office of public safety accountability;
e. Discuss directly with the city attorney, city auditor, city clerk, city manager, city treasurer, or director of the office of public safety accountability as appropriate, any displeasure with their department or staff; and
f. Request answers to questions on council agenda items from the city attorney, city auditor, city clerk, city manager, city treasurer, or director of the office of public safety accountability, department directors, or division managers prior to the meeting whenever possible.

2. General Direction
a. Council requests that deal with policy issues and council requests that may be construed as direction must be directed to the city manager, except for general inquiries or questions, in which case the council may go to the department directors or key staff in the City Manager's Office. Members may also deal directly with the city attorney, city clerk, city treasurer, city auditor, or other staff appointed by the council.

ITEM 16.3.

ATTACHMENT 2

City of Sacramento Council Rules of Procedure Page 11 of 58 E. Conduct with the Public

1. Members shall:
a. Make the public feel welcome;
b. Be impartial, respectful, and without prejudice toward the public; c. Listen courteously and attentively to public comment; d. Not argue back and forth with members of the public; and e. Make no promises to the public on behalf of the legislative body.

F. Conduct with Other Agencies

1. Members shall:
a. Project a positive image of the city when dealing with other agencies; b. Show tolerance and respect for other agencies’ opinions and issues and, if necessary, agree to disagree;
c. Represent official policies or positions of the council when designated as delegates of a legislative body;
d. Explicitly state when their opinions and positions do not represent the legislative body when representing their individual opinions and positions, and not allow the inference that they do (see also Rule 13.A.1.c); and e. Have the ability to lobby or discuss issues that have been adopted by legislative bodies or are standing policies of the legislative bodies with other legislators, government officials, applicants, or other interested persons.

G. Conduct with Boards and Commissions

1. Councilmembers shall:
a. Treat all members of boards, commissions, and committees with appreciation and respect; and
b. Refrain from participation at board, commission, and committee meetings with the purpose of influencing the outcome of those meetings.

2. Rule 3.G.1.b does not apply to the Compensation Commission, Sacramento Ethics Commission, or Independent Redistricting Commission.

ITEM 16.3.

ATTACHMENT 2

City of Sacramento Council Rules of Procedure Page 12 of 58 H. Conduct with the Media

1. Members shall not discuss – or go "off the record" with the media to discuss – confidential or privileged information pertaining to closed sessions, or attorney- client privileged or attorney work product communications, including personnel, litigation, or real property negotiations.

2. Providing non-confidential, non-privileged background information is acceptable.

I. Ethical Conduct

1. Members shall conduct themselves in accordance with the Sacramento City Code of Ethics (Sacramento City Code § 4.02) including but not limited to:
a. Members shall comply with the citywide nepotism policy adopted or approved by city council resolution.
b. Members shall comply with the citywide whistleblower protection policy adopted or approved by city council resolution.
c. Members shall receive ethics training material, as required by Assembly Bill 1234 within 30 days of taking office and at least every two years. d. Members shall receive sexual harassment training material, as required by Assembly Bills 1825 and 1661 within 30 days of taking office and at least every two years.
e. Members shall follow the Political Reform Act and Fair Political Practices Commission regulations.
f. Members shall conduct themselves in accordance with such policies and training.

ITEM 16.3.

ATTACHMENT 2

City of Sacramento Council Rules of Procedure Page 13 of 58 Chapter 4 – Conduct of City Staff
A. General Conduct

1. Staff shall:
a. Prepare well-written staff reports and provide accompanying documents on all agenda items in accordance with the agenda format and preparation schedule; b. Be available for questions from members in accordance with the Brown Act prior to and during meetings;
c. Re spond to questions from the public during meetings only when requested to do so by members or the city manager;
d. Refrain from arguing with the public or members; and e. Switch electronic equipment such as cellular telephones to silent or off mode during council meetings.

2. Staff shall remain objective on issues and not be advocates for issues unless so directed by the legislative body.

3. To the extent permitted by the Brown Act, the city manager and staff shall, as soon as possible, inform the mayor and members representing the districts affected of controversial, significant-impact issues that are coming before the legislative body.

4. T
he city manager shall advise management staff of potentially political or controversial issues coming before the legislative body and direct staff to be present and appropriately prepared.

5. The city manager shall make available an informational briefing for members’ staff for items affecting the city and items on, or potentially on, the council agenda. Briefings shall include necessary department staff and shall take place as soon as possible.

ITEM 16.3.

ATTACHMENT 2

City of Sacramento Council Rules of Procedure Page 14 of 58 Chapter 5 – Conduct of the Public
A. General Conduct

1. Decorum.
a. Members of the public attending council meetings shall observe the same rules and decorum applicable to the members and staff as noted in chapters 3 and 4 of these Rules.
b. No person shall engage in conduct that is intended to or is likely to provoke violent or riotous behavior, nor shall any person engage in conduct that disturbs the orderly conduct of the council meeting. Examples of disorderly conduct include:
(i) Feet-stamping.
(ii) Whistling or other abrupt noises.
(iii) Yelling or shouting or interrupting a speaker who is addressing the council.
(iv) Organized silent demonstrations and other demonstrations intended to disturb the progress of the meeting.
(v) Physically threatening conduct.
(vi) Verbal threats.
(vii) Banging, slamming, or throwing objects.
(viii) Interfering with other attendees’ ability to participate or address the council.
(ix) Entering areas of the chamber not intended for the public. (x) Incitement to commit unlawful or disturbing acts or disrupt proceedings.
(xi) Refusing to abide speaker time limits and leave the podium when directed.
(xii) Placing physical objects in a manner that creates a disturbance or disrupts proceedings.
(xiii) Interjection when not at the podium.
(xiv) Refusing to heed the presiding officer’s call for order.

ITEM 16.3.

ATTACHMENT 2

City of Sacramento Council Rules of Procedure Page 15 of 58 (xv) Approaching the podium or dais without permission of the presiding officer.
(xvi) Signs may not be mounted to any solid item that would facilitate holding or waving and may not impede the view of other attendees. c. Enforcement. In addition to the presiding officer, the decorum officer and the sergeant-at-arms shall have primary responsibility for enforcing council meeting decorum. Additionally, any member may at any time call for a point of order, to request the timely enforcement of these rules of decorum. (i) The presiding officer shall request that a person who is breaching the rules of decorum cease the conduct. If the person does not cease the conduct immediately, the presiding officer may order the person to leave the council meeting or order the sergeant-at-arms to remove the person.
(ii) The decorum officer, who shall be a council-selected person who sits on the dais, may also exercise the duties of the presiding officer in Rule 5.A.1.c.(i) above.
(iii) The sergeant-at-arms shall assist in enforcing the rules of decorum, including removing disorderly persons upon order of the presiding officer or decorum officer.
(iv) If decorum cannot be maintained in council chambers, the presiding officer may take a recess so that decorum can be established. a. If any meeting is willfully interrupted by any person or groups of persons so as to render the orderly conduct of such
meeting unfeasible and order cannot be maintained by the removal of individuals who are willfully interrupting the meeting, the members of the legislative body conducting the meeting may order the meeting room cleared and continue in session. (Government Code, § 54957.9).

The presiding officer shall direct the sergeant-at-arms to allow the following to attend the remaining session:
i. O
nce decorum is restored , allow all participants back
into council chambers; or
ii. Once decorum is restored, allow all persons, with the exception of any individuals identified by the presiding officer or decorum officer who were willfully
interrupting the meeting or participating in the
disturbance, back into council chambers; or
ITEM 16.3.

ATTACHMENT 2

City of Sacramento Council Rules of Procedure Page 16 of 58 iii. Once decorum is restored, allow only credentialed
representatives of the press or other news media,
except those participating in the disturbance, back into council chambers.
(v) If it is unfeasible to continue the orderly conduct of the meeting in the council chambers the council will continue the meeting in another room at the City Hall Complex and only city staff, credentialed members of the press or other news media, except those
participating in the disturbance, will be allowed into the meeting.

2. Lobbyists shall identify themselves and the client(s), business, or organization they represent before speaking to the council (Sacramento City Code, § 2.15.160).

B. Addressing the City Council

1. Purpose of public comment. During regular meetings, the city provides opportunities for the public to address the council as a whole in order to listen to the public’s opinions regarding agendized items and unagendized matters within the subject matter jurisdiction of the city. At all other (special) meetings, public comment is limited to agendized items.
a. Public comments should not be addressed to individual members nor to city officials, but rather to the council as a whole regarding city business. Comments should be directed to the council and not the audience. b. While members of the public may speak their opinions on city business, personal attacks on members and city officials, use of swear words, and signs or displays of disrespect for individuals are discouraged as they impede good communication with the council.
c. Consistent with the Brown Act, the public comment periods on the agenda are not intended to be “question and answer” periods or conversations with the council and city officials. The limited circumstances under which members may respond to public comments are set out in Rule 8.D.2.
d. M
embers of the public with questions concerning consent calendar items may contact the staff person or the member whose district is identified on the report prior to the meeting to reduce the need for discussion of consent calendar items and to better respond to the public’s questions.
e. The presiding officer may stop a member of the public whose comments are not confined to the agendized item being heard. During the public comment portion of the agenda, the presiding officer may stop a member of the public whose comments are not within the subject matter jurisdiction of the city.

2. Speaker time limits. In the interest of facilitating the council’s conduct of the city’s business, the following time limits apply to members of the public (speakers) who wish to address the council during the meeting.

ITEM 16.3.

ATTACHMENT 2

City of Sacramento Council Rules of Procedure Page 17 of 58 a. Matters not on the agenda: two minutes per speaker.
b. Consent calendar items. The consent calendar is considered a single item and speakers are therefore subject to the two-minute time limit for the entire consent calendar. Consent calendar items can be pulled at a member’s request and will be considered individually, with up to two minutes of public comment per speaker.
c. Discussion calendar items: two minutes per speaker.
d. Time limits per meeting. In addition to the above time limits per item, the total amount of time any one speaker may address the legislative body at a meeting is eight minutes.
(i) Each speaker shall limit their remarks to the specified time allotment. (ii) The presiding officer shall consistently utilize the timing system, which provides speakers with notice of their remaining time to complete their comments. A countdown display of the allotted time will appear on the screen behind the dais.
(iii) In the further interest of time, speakers may be asked to limit their comments to new materials and not repeat what a prior speaker said.

Organized groups may choose a single spokesperson who may speak for the group, but with no increase in time.
(iv) Speakers shall not concede any part of their allotted time to another speaker.
(v) The presiding officer may further limit, or expand, the time allotted for public comments per speaker or in total for the orderly conduct of the meeting; such limits shall be fairly applied.

2. Speaker slips. Members of the public in chambers wishing to speak to the legislative body must submit to the city clerk a completed speaker’s slip indicating the agenda item or matters not on the agenda item that they wish to address before the item is called.

ITEM 16.3.

ATTACHMENT 2

City of Sacramento Council Rules of Procedure Page 18 of 58 C. Electronic Devices

1. Members of the public shall turn their electronic devices that are capable of emitting sound – including cellular telephones, personal data devices, digital tablets, laptop computers, etc. – to the off- or silent-mode during council meetings.

2. Cameras. Cameras and recording equipment may be used during council meetings only if:
a. The devices are silent during use;
b. The devices are used in a manner and at locations that do not impede walkways or others views of the meeting or disrupt the conduct of the meeting; c. Continual lighting may not be used with video recording; and d. Flash photography is not allowed.

D. Speaker Location and Documents

1. Members of the public shall not approach the dais without the express consent of the presiding officer or city clerk.

2. Members of the public wishing to address the legislative body must approach the podium when recognized by the presiding officer or city clerk and speak only from the podium.

3. Members of the public may make oral communications but may not display any content on the overhead screens or otherwise. Members of the public wishing to provide documents to the council shall comply with Rule 7.D.

ITEM 16.3.

ATTACHMENT 2

City of Sacramento Council Rules of Procedure Page 19 of 58 Chapter 6 – Meeting Types and Schedules
A. Regular Meetings

1. The city council shall hold regular meetings and provide the time, place, and manner of holding its meetings by annual resolution. A majority of regular council meetings must be held after 5:00 p.m. All meetings of the council must be open to the public, except as permitted by state law (Sacramento City Charter, § 31).

2. The city council shall generally meet on Tuesdays at either 2:00 p.m. or 5:00 p.m. in the City Hall Council Chamber, 915 I Street, First Floor, Sacramento, California, except as otherwise stipulated in the adopted meeting schedule.

3. City council standing committees shall generally meet on Tuesdays at 11:00 a.m. in the City Hall Council Chamber, 915 I Street, First Floor, Sacramento, California, except as otherwise stipulated in the adopted meeting schedule.

4. City boards, commissions, and committees shall hold regular meetings and provide the time, place, and manner of holding its meetings, according to the council- adopted meeting schedule. All meetings of the city’s legislative bodies must be open to the public, except as permitted by state law. The city council shall annually, and as needed, adopt a meeting schedule for all city legislative bodies.

5. City boards, commission, and committees shall generally meet at either 11:00 a.m., 1:00 p.m., or 5:30 p.m. at the City Hall Complex, 915 I Street, Sacramento, California, except as otherwise stipulated in the council-adopted meeting schedule.

B. Adjourned Meetings
As permitted by law, the legislative body may adjourn any regular, adjourned regular, special, or adjourned special meeting to a time and place specified in the motion of adjournment.

C. Special Meetings

1. The mayor or a majority of the members of the City Council may direct the city clerk to call a special meeting by providing notice 24-hours in advance of the meeting to the mayor, to all members, and to all media outlets and persons having requested in writing notification of such meetings pursuant to state law.

2. Whenever practicable, special meetings must take place in the council chamber and be video streamed live and recorded for viewing later.

D. City Council Emergency Meetings

1. In the case of an emergency situation involving matters upon which prompt action is necessary due to the disruption or threatened disruption of public facilities or services, the City Council may hold an emergency meeting without complying with either the 120-hour (regular meeting) or 24-hour (special meeting) notice and ITEM 16.3.

ATTACHMENT 2

City of Sacramento Council Rules of Procedure Page 20 of 58 posting requirements but shall otherwise comply with the Sacramento City Code §

4.04 and B rown Act p rocedures generally stated below.

2. Each local newspaper of general circulation and radio or television station that has requested notice of emergency meetings pursuant to the Brown Act s hall be notified by the City Clerk, or designee thereof, at least one hour prior to the emergency meeting, or in the case of a dire emergency, at or near the time that the presiding officer or designee notifies the members of the emergency meeting.

3. T
his notice shall be given by telephone call or text message to the numbers provided in the most recent request for notification.

4. In the event that telephone services are not functioning, the notice requirements of this section are deemed waived, and the legislative body, or designee of the legislative body, shall notify those newspapers, radio stations, or television stations of the emergency meeting, the purpose of the meeting, and any action taken at the meeting as soon after the meeting as possible.

5. During an emergency meeting, the legislative body may meet in closed session pursuant to the Brown Act if
agreed to by a two -thirds vote of the members
present, being not less than five votes of the council.

6. A ll special meeting requirements in the Brown Act a re applicable to an emergency meeting, except for the 24-hour notice and posting requirement.

7. T he minutes of an emergency meeting; a list of persons who the presiding officer of the legislative body, or designee of the council, notified or attempted to notify; a copy of the roll call vote; and any actions taken at the meeting, shall be posted for a minimum of ten days in a public place as soon after the meeting as possible.

E. Closed Sessions

1. Closed sessions generally shall be special meetings held immediately prior to regular meetings.

2. In accordance with the Brown Act, the public may speak regarding any closed session item prior to the closed session.

3. A ll closed session information, verbal or written, is privileged and confidential and shall not be shared with any person not at the closed session. Any member sharing information in violation of this rule may be subject to censure by the council consistent with the council’s confidentiality policy then in effect.

4. The city attorney shall report out in public session any reportable actions that were taken by council and the vote on such actions in accordance with the Brown Act.

5. For closed sessions related to appointive-officer performance evaluations and compensation, see Chapter 18.

ITEM 16.3.

ATTACHMENT 2

City of Sacramento Council Rules of Procedure Page 21 of 58 F. Public Hearings

1. The city clerk shall set council hearing dates and notify the council via the preliminary draft agenda on all matters that require a notice and public hearing before the council, such as matters received from the planning division and appeals to the council.

2. Public hearings will not be withdrawn or continued without the full knowledge and concurrence of the councilmembers within whose districts/jurisdiction the issue resides.

3. The council may refuse to grant a continuance of any hearing unless there is a valid legal reason why the hearing must be continued.

4. Continuances.
a. Any person (applicant, appellant, or designated representative) scheduled for a public hearing before the legislative body:
(i) May obtain one continuance for a period not to exceed the second regular meeting after the original scheduled hearing date, as a matter of right, without personally appearing on the scheduled hearing date, provided a written request for the continuance must be delivered to the city clerk by noon on the day prior to the scheduled public hearing. Any person who has once obtained a continuance by any procedure may not obtain a subsequent continuance under this Rule

6.F.4.a(i).
(ii) Who wants to obtain a continuance of the hearing beyond the second regular meeting after the original scheduled hearing date, or who has not notified the city clerk as provided in Rule 6.F.4.a(i), may obtain a continuance only by appearing before the legislative body at the time the original hearing is scheduled and requesting a continuance. This continuance is not a matter of right and will not be granted unless the legislative body is satisfied that good cause exists for the continuance and that a substantial number of people will not be inconvenienced by such continuance.
(iii) Who has once obtained a continuance of a hearing either by notice to the city clerk under Rule 6.F.4.a(i) or by personal appearance under Rule 6.F.4.a(ii) may obtain a further continuance only by appearing before the legislative body at the scheduled hearing and satisfying the legislative body that extraordinary circumstances exist that would justify this second continuance.

ITEM 16.3.

ATTACHMENT 2

City of Sacramento Council Rules of Procedure Page 22 of 58 (iv) Who has twice obtained a continuance of a hearing may obtain an additional continuance only by appearing before the legislative body at the scheduled hearing and satisfying the legislative body that a miscarriage of justice would result from the refusal of the legislative body to grant a continuance.
b. City staff may obtain a continuance based on the need of the originating department or on behalf of a member. Department staff may request, via the city clerk, as many continuances as needed to complete and ready the project or appeal for the hearing process; however, staff may not serve as a requestor on behalf of an applicant or appellant.
c. Any organized group of residents or neighborhood associations not recognized as an applicant or appellant may contact their councilmember and request a continuance as needed to complete and ready the project or appeal for the hearing process. The member, in their sole discretion, may request the legislative body approve the continuance for good cause.
d. At the meeting when the hearing is scheduled, but before the hearing starts, any member may request the council approve a continuance.
e. Disputes regarding the length of a continuance will be decided by the council at the scheduled hearing if city staff or the city clerk cannot obtain mutual agreement between the parties beforehand.

G. Teleconference Meetings
a. Members of the City Council may participate via a teleconference platform only in accordance with the Brown Act.

H. Televised Meetings
a. City Council meetings held in the council chambers are generally telecast via local television and available live via video streaming on the city’s official website and recorded for viewing later.
b. S tanding committee and city established board, committee, and commission meetings held in the council chambers or historic hearing room are available live via video streaming on the city’s official website and r ecorded for viewing later.

ITEM 16.3.

ATTACHMENT 2

City of Sacramento Council Rules of Procedure Page 23 of 58 Chapter 7 – Meeting Agendas
A. Requirements for Agenda Item Submission

1. The city manager and city clerk shall develop the agenda for council meetings in consultation with the mayor and/or vice mayor, with the exception of agenda items involving the compensation of charter officers or any personnel that report to the council, which may only be brought forward with the initial approval of the mayor, or recommendation by a majority of the Personnel and Public Employees (P&PE) Committee.

2. Charter officers, the director of the office of public safety accountability, and the Sacramento Housing and Redevelopment Agency executive director may submit staff reports or descriptions of oral reports to the city clerk for placement on the agenda.

3. Department directors, subject to the discretion of the city manager, may submit staff reports, including oral reports, to the city clerk for placement on the agenda.

4. Outside agencies and advisory bodies, and city boards, committees, and commissions may submit agenda items in accordance with the following:
a. Items must be sponsored for agenda placement by the mayor, charter officers, or department staff; and
a. All agenda items must be submitted in accordance with the agenda packet submission and preparation requirements.

5. Prior to an agenda item being brought to the city council, it should be brought to any relevant city board, committee, or commission and the staff report should include the board, committee, or commission recommendation.

B. Declaration of Policy

1. No ordinance, resolution, motion, or item of business may be introduced or acted upon at a meeting of a legislative body of the city without it appearing on a duly noticed and posted agenda in accordance with Sacramento City Code § 4.04 a nd the
Brown Act. Exceptions to this rule are limited to those provided by state law.

2. No ordinance, resolution, motion, or item of business will be considered that:
a. Does not affect the conduct of the business of the City of Sacramento or its powers or duties as a municipal corporation, or
b. Supports or disapproves of any legislation or action (i) Of the State of California;
(ii) Of the President or Congress of the United States; or ITEM 16.3.

ATTACHMENT 2

City of Sacramento Council Rules of Procedure Page 24 of 58 (iii) Before any officer or agency of the state or nation, unless the proposed legislation or action, if adopted, will affect the conduct of the municipal business or the powers or duties of the City of Sacramento or its officers or employees.
c. Rule 7.B.2 may be invoked only before public comment or council deliberation on the matter and by five affirmative votes on the question: “Shall the council consider this matter?”
C. Procedures for Submission of Reports

1. A written staff report should be prepared and submitted in accordance with the agenda review procedure and reviewed by the relevant departments including but not limited to finance, city manager, and city attorney.

2. Continued items do not require a new report if there are no changes other than the agenda date. If there is any other change, a new report meeting all applicable requirements must be submitted.

3. Staff reports should include sufficient information for members of the council and the public to understand the action being considered, including any board, commission, or committee recommendation, and the appropriate legislative history.

D. Written Communications from the City and the Public

1. The city clerk shall manage communications to members regarding meeting topics to ensure compliance with the Brown Act.
a. Except for records exempt from disclosure under the California Public Records Act (Government Code, § 54957.5, subd. (b)) and otherwise by law, agendas and any other writings distributed to all or a majority of the members of a legislative body for discussion or consideration at a public meeting are disclosable to the public and shall be made available upon request without delay. b. M
aterials distributed to the members during the meeting shall be available for viewing by the public during the meeting if the materials were prepared by the city or a member, or at the conclusion of the meeting if prepared by another person (Government Code, § 54957.5, subd. (b)).

2. Interested parties or their authorized representatives may address the council by written communications regarding agenda items.
a. Written communications received by the city clerk will be delivered to members as soon as possible or at the city council meeting if related to an item on that meeting agenda.

ITEM 16.3.

ATTACHMENT 2

City of Sacramento Council Rules of Procedure Page 25 of 58 b. Members of the public may submit comments via the agenda “e-comment” function on the city’s website. E-c omments can be submitted and viewed on the city’s website agenda page once an agenda is posted and until adjournment of that meeting. The full e-comment package will be available in the city’s online records library after the conclusion of a meeting.
c. Do cuments ( 20 copies recommended) that members of the public submit to the legislative body at the meeting shall be given directly to the city clerk for distribution and shall not be given directly to the members. The documents will be made available to the public.

E. Preparation of the Agenda Packet

1. No later than 120-hours prior to each regularly scheduled meeting, the city clerk shall finalize the agenda packet.

2. Agenda Packet Contents.
a. The agenda packet will include the agenda, the staff reports, draft resolutions and ordinances, contracts, and other attachments. Items noted as “To Be Delivered” on the agenda will be delivered and published to the city’s website upo n receipt
by the city clerk. No item is required to be considered by the legislative body if the applicable written material is not delivered to the members before the meeting and made available to the public at the same time. b. C orrections or supplements to a staff report or other written materials already included in the agenda packet may be delivered separately. c. All agreements on the agenda must be available for review by the council and the public prior to the meeting, or at the meeting location during the meeting, unless determined otherwise by the city attorney.
d. Unless waived by a two-thirds vote of council, all city labor agreements and all agreements greater than $1,000,000 must be posted on the city’s website and be made available to the public at least ten days prior to council action as required by Sacramento City Code section 4.04.020.

F. Distribution of the Packet

1. The city clerk shall make available the agenda packet to the councilmembers and post it to the website no later than 120 hours prior to a regularly scheduled meeting.

G. Posting of Agenda

1. The city clerk shall post the agenda of each regular meeting of the legislative body at least 120-hours in advance of the meeting in a location that is freely accessible to members of the public, as required by the Brown Act.

ITEM 16.3.

ATTACHMENT 2

City of Sacramento Council Rules of Procedure Page 26 of 58

2. The city clerk shall maintain an affidavit indicating the location, date, and time of posting each agenda.

3. If technical difficulties occur, the agenda and reports will be published on the city’s website a
s soon as those difficulties are resolved.

H. Failure to Meet Agenda Deadlines

1. The city clerk shall not, without the concurrence of the city manager and city attorney, accept any agenda item or revised agenda item after the deadlines established and noted in these Rules.

2. Any agenda items or revised agenda items will be reviewed by relevant departments as identified by the agenda workflow approval process.

I. Exceptions to the Agenda Requirement

1. Matters not included on the published agenda may be discussed and acted upon by the legislative body only in the following situations:
a. At a meeting during which a majority of the members determine in open session that the matter in question constitutes an “emergency" (Government Code, § 54956.5); or
b. Upon a determination by two-thirds of the members, or if less than two-thirds are present by unanimous vote of the members present, that:
(i) There is a need to take immediate action; and
(ii) The need for action came to the attention of the city after the agenda had been posted.

J. Order of Business and Types of Agenda Items
The order of business should be carried out as listed on the agenda in the order as set out below; however, the presiding officer may reorder the items at the meeting, unless members object. Members may request items be reordered by motion.

1. Closed Session: confidential discussions with the legislative body as permitted by the Brown Act.

2. Special Presentations/General Communications: the presentation and receipt of ceremonial resolutions and recognitions not requiring formal legislative body action.

Special presentations are limited to two per meeting and no more than five minutes each.

3. Consent Calendar: considered one item, consisting of matters routine in nature and not likely to be subject to debate or inquiry by the members or the public; typically adopted in one motion.

ITEM 16.3.

ATTACHMENT 2

City of Sacramento Council Rules of Procedure Page 27 of 58

4. Public Hearings: duly noticed hearings as mandated by local, state, or federal law, providing an opportunity for public review and comment of a proposed action by the council.

5. Discussion Calendar: non-routine items requiring an oral presentation and discussion before action is taken.

6. Information Items: items when staff is required by federal or state law or city code to inform council of an issue when authority has been delegated to a person, position, board, or commission.

7. Council Comments – Ideas, Questions, and AB1234 Reports:
a. Brief oral or written reports summarizing meeting or conference attendance at city expense, as required by Assembly Bill 1234 (Government Code, § 53232.3); b. Requests for the city manager or staff to report on various issues; c. Requests to place items on a future council meeting agenda; d. Requests to refer preparation or review of non-binding resolutions or ordinances to the Law and Legislation Committee; and
e. Reports on district and citywide activities or news.

8. City Manager’s Report
a. Brief oral report from the City Manager or designee.

9. Public Comment-Matters Not on the Agenda: oral communications from the audience regarding matters not on the agenda but within the subject matter jurisdiction of the city.

K. Ordinances and Non-Binding Resolutions

1. Ordinance and non-binding resolution preparation must be referred to the Law and Legislation Committee (L&L) before coming to council, as described in Rule 13.

However, ceremonial city council resolutions (see Rule 7.L, below) need not be referred to the Law and Legislation Committee.

2. Ordinances on the agenda may be passed for publication or adopted in accordance with the procedures in Sacramento City Charter § 32.

3. Ordinance changes during the review and adoption process. a. The text of an ordinance as approved by the L&L Committee, receiving the necessary votes to bring the matter to council under Rule 13, must be the text that is included in the published agenda as pass-for-publication.

ITEM 16.3.

ATTACHMENT 2

City of Sacramento Council Rules of Procedure Page 28 of 58 b. If an ordinance is brought to council under Rule 13, the text of the ordinance brought to council must be the same text as was submitted to the L&L Committee.
c. The text of an ordinance passed for publication must be the text that is included in the published agenda for the meeting at which the adoption of the ordinance is discussed.
d. Notwithstanding subsections a, b, and c, typographical and clerical errors may be corrected at any time during the ordinance review and adoption process. e. If a member intends to make a substantive (i.e., anything not typographical or clerical) change to an ordinance after it is included in a published agenda, at or before the time the ordinance adoption item is called on the agenda, the member shall distribute sufficient written copies of the proposed change so that all other members, the charter officers, relevant city staff, and the public audience have copies.
f. If the legislative body’s motion to adopt a resolution or ordinance includes a change to the resolution or ordinance text from that published in the agenda, prior to the vote the city clerk shall repeat verbatim the proposed change or otherwise indicate the change is reflected in the circulated written copy of the change.
g. Ordinances bypassing the pass-for-publication requirement under Sacramento City Charter § 32 are subject to this Rule 7.K.3, as applicable.

4. Except as set forth in section (a) below, council can consider adoption of non- binding resolutions. Non-binding resolutions are those within which the council declares its position and opinions on an issue, policy, or other matter that falls outside of the jurisdiction of the city and the council lacks legal authority to establish or regulate. The council may act on such a non-binding resolution if it determines that the matter is of such importance that the council should make the symbolic gesture of adopting a resolution declarative of council’s position. a. The city council shall not act or take a position on matters concerning foreign policy, except upon a 2/3 vote of the Council determining that those matters directly affect the City of Sacramento.

ITEM 16.3.

ATTACHMENT 2

City of Sacramento Council Rules of Procedure Page 29 of 58 L. Ceremonial City Council Resolutions

1. A ceremonial city council resolution is non-binding and has no authority. a. The city council may recognize and celebrate community members, organizations, and events for their contributions to the City of Sacramento and raise awareness surrounding important issues that affect the greater community. b. Ceremonial city council resolutions are not intended for political, commercial, or narrow individual purposes, and should be consistent with the overall policies of the city council. These resolutions shall not inhibit, benefit, or promote religious activities, shall be non-discriminatory, and may not promote political advocacy activities.

2. Requests for ceremonial city council resolutions should be directed to the city clerk, who will work in collaboration with the mayor to finalize language and schedule for presentation at an upcoming city council meeting.

(i) A ceremonial city council resolution is the highest council honor reserved for individuals and organizations who have made extraordinary, lasting, or significant contributions to the City of Sacramento and its residents and who should be held in high esteem.

(ii) This type of recognition should be awarded to City of Sacramento residents, organizations, businesses, dignitaries, and other similar entities who have made significant contributions to the community; non-profit corporations, sports teams, or individuals who have won state, regional, or national titles; acts of heroism, including those as defined by police, fire, and other public safety departments; and individuals deserving exceptional commendation for their contribution to the City as a whole and its residents.

(iii) An Obituary Resolution may be issued to the family in honor of a deceased community member in memoriam of an individual who has made a significant contribution to the City of Sacramento and is generally presented in the community and not at a city council meeting.

3. Individual councilmembers may also create and present ceremonial council-district recognitions in their specific community. An individual councilmember recognition may be issued to individuals, organizations, or groups who have made significant contributions within a specific council district or districts or in support of programs or organizations of interest to the residents of the district.

ITEM 16.3.

ATTACHMENT 2

City of Sacramento Council Rules of Procedure Page 30 of 58 Chapter 8 – Conduct of Meeting
A. Call to Order – Presiding Officer

1. The mayor, or in the mayor’s absence the vice mayor, shall take the chair at the hour appointed for the meeting and shall immediately call the meeting of the council to order.

2. In the absence of the mayor and vice mayor, the mayor pro tem shall preside over the meeting.

3. Upon the arrival of the mayor, the vice mayor shall immediately relinquish the chair at the conclusion of the business then before the council.

4. For council standing committees the chair shall call to order and preside over the meeting. In the absence of the chair, the vice chair shall perform the duties and obligations of the chair.

5. For all other city established legislative bodies the chair shall call to order and preside over the meeting. In the absence of the chair, the vice chair shall perform the duties and obligations of the chair. In the absence of chair and vice chair, the city clerk shall call the meeting to order, and a temporary chairperson shall be elected from among the members present. Upon arrival of the chair or vice chair, the temporary chairperson shall relinquish the position upon conclusion of the item then before the legislative body.

B. Roll Call/Attendance

1. A majority of the members of the council then in office constitutes a quorum (Sacramento City Charter § 30).

2. A majority of members of the council established legislative body constitutes a quorum.

3. Before the legislative body proceeds with the business before it, the city clerk shall note the members present for the minutes. The late arrival and early departure of members will be entered into the action minutes.

4. A councilmember is considered present at a meeting if the member is either physically in the council chamber or is participating in the meeting through teleconference in accordance with the Brown Act. Meeting attendance of the mayor or councilmembers through teleconference is permitted only in extraordinary circumstances.

5. M embers must be physically present at the council chamber dais or teleconference location to vote. Proxy or absentee voting is not permitted.

ITEM 16.3.

ATTACHMENT 2

City of Sacramento Council Rules of Procedure Page 31 of 58 C. Order of Discussion
The order of business must be carried out as listed on the agenda as set out below; however, the presiding officer may reorder the items at the meeting, unless members object. Members may request items be reordered by motion.

1. Consent calendar, and any items removed for discussion. a. Mayor, members, or charter officers may request that any matter be removed from the consent calendar and a separate vote taken.
b. All matters remaining on the consent calendar shall be approved by a single action, such single action to have the legal effect of individual action on each matter.
c. If consent calendar items are removed, they shall be discussed immediately after adoption of the balance of the consent calendar.

2. Public Hearings
a. The order of public hearings will generally be as follows:
(i) Open the public hearing.
(ii) Member report of ex parte communications.
(iii) Staff comments, information, and reports, followed by member questions.
(iv) Proponent, if applicable, speaks, followed by member questions. (v) Opponent, if applicable, speaks, followed by member questions. (vi) If the public hearing is on an appeal that does not require council de novo review, then the appellant (opponent) speaks before the applicant (proponent) in accordance with the allotted time. (vii) Public comments.
(viii) If the public hearing is a de novo review appeal, the applicant speaks in rebuttal, but if not a de novo review appeal, the appellant speaks in rebuttal.
(ix) Closure of public comment period.
(x) Further member discussion.
(xi) Motion to close public hearing and take action.

ITEM 16.3.

ATTACHMENT 2

City of Sacramento Council Rules of Procedure Page 32 of 58 b. The presiding officer may direct speakers to avoid repetition in order to permit maximum information to be provided the legislative body within the time allotted for the hearing.
c. The appellant and applicant shall be allocated sufficient time to address the legislative body. However, reasonable time limits on persons addressing the legislative body, including applicants, proponents, and opponents may be imposed if necessary for the orderly conduct of the hearing and the limits are fairly applied.

3. Discussion Calendar
a. The order of discussion after introduction of an item will generally be as follows:
(i) Staff comments, information, and reports, followed by questions from the members.
(ii) Public comments and information, followed by questions from the members.
(iii) Member discussion, motion, and action.
b. Once the item is placed before the council for discussion, motion, or action, no member of staff or the public is allowed to address the council without the consent of the mayor or members.

4. Council Comments – Ideas, Questions, and AB1234 Reports a. Brief oral or written reports summarizing meeting or conference attendance at city expense, as required by Assembly Bill 1234 (Government Code, § 53232.3); b. Requests for the city manager or staff to report on various issues; c. Requests to place items on a future council meeting agenda; or d. Reports on district and citywide activities or news.

5. City Manager’s Report
a. Brief oral report from the City Manager or their designee.

6. Public Comment for Matters Not on the Agenda
a. As required by the Brown Act, a portion of each council meeting agenda will provide an opportunity for members of the public to address the council on any agendized item, including closed session and consent calendar items. Regular meeting agendas also will provide for public comment on any unagendized matter that is within the subject matter jurisdiction of the city.

ITEM 16.3.

ATTACHMENT 2

City of Sacramento Council Rules of Procedure Page 33 of 58 b. In response to public comment on unagendized items, the members may individually:
(i) Briefly respond to statements made or questions posed by members of the public;
(ii) Ask questions for clarification;
(iii) Provide a reference to staff or other resources for factual information or response;
(iv) Request staff to report to the council at a subsequent meeting; or (v) Request staff to place a matter of business on a future agenda as needed.

D. Quorum Call

1. During the course of the meeting, should the presiding officer note a quorum is lacking, the presiding officer shall call this fact to the attention of the city clerk.

2. The presiding officer then shall issue a quorum call. If a quorum has not been restored within two minutes of a quorum call, the presiding officer may declare a recess for a reasonable period of time in order to reestablish a quorum.

3. If no quorum is reestablished within a reasonable time, the presiding officer shall adjourn the meeting.

4. Continuation of a council meeting extending past 9:30 p.m. requires a majority vote of the councilmembers present.

5. Continuation of a Planning and Design Commission or Preservation Commission meeting extending past 9:30 p.m. requires a majority vote of the commissioners present.

6. A meeting of any other city established legislative body shall automatically adjourn after two hours, unless extended by a 2/3 vote of the members present; but in no case shall an advisory body meeting exceed three hours.

E. Obtaining the Floor

1. Any member wishing to speak must first obtain the floor by being recognized by the presiding officer. The presiding officer shall recognize any member who seeks the floor when appropriately entitled to do so.

2. With the concurrence of the presiding officer, a member holding the floor may address a question to another member and that member may respond while the floor is still held by the member asking the question. A member may opt not to answer a question while another member has the floor.

ITEM 16.3.

ATTACHMENT 2

City of Sacramento Council Rules of Procedure Page 34 of 58 F. Motions

1. Rosenberg’s Rules of Order: Simple Parliamentary Procedures for the 21st Century g overns the management of motions.

ITEM 16.3.

ATTACHMENT 2

City of Sacramento Council Rules of Procedure Page 35 of 58 G. Voting

1. Requirements for Action.
a. Unless a higher vote is required by the city charter, the city code, or otherwise by law, the affirmative votes of at least five members of the council shall be required:
(i) For the council to take action on an item of business; (ii) To pass any ordinance, resolution, or motion; or
(iii) To make or approve any order for the payment of money requiring council approval.
b. Any ordinance declared by the council to be necessary as an emergency measure and containing a statement of the facts constituting such emergency as provided in the city charter may be introduced and adopted at the same meeting if passed by at least six affirmative votes (Sacramento City Charter, § 32).

2. Voting Disqualification.
a. A member shall not vote upon a matter if the member is disqualified from voting on that matter due to a conflict of interest. Nor shall any member vote on a quasi-judicial matter if the member is biased regarding that matter. b. A member shall openly state an abstention due to a conflict of interest or bias. A member shall only abstain when there is an actual (or reasonably perceived) financial conflict of interest or bias, and the member is prohibited from voting on the item.
c. A member who is abstaining due to a financial conflict of interest shall publicly identify the financial interest in detail sufficient to be understood by the public, except that disclosure of the exact street address of a residence is not required. d. Under SB 1439, an officer who is abstaining (Government Code, § 84308, the “Levine Act”) shall disclose that fact on the record of the proceeding. Under SB 1439, an officer of an agency shall not make, participate in making, or in any way attempt to use the officer’s official position to influence the decision in a proceeding involving a license, permit, or other entitlement for use pending before the agency if the officer has willfully or knowingly received a contribution in an amount of more than two hundred fifty dollars ($250) within the preceding 12 months from a party or a party’s agent, or from any participant or a participant’s agent if the officer knows or has reason to know that the participant has a financial interest in the decision.
e. As to any other conflict of interest, the member's determination may be accompanied by an oral or written disclosure of the conflict of interest.

ITEM 16.3.

ATTACHMENT 2

City of Sacramento Council Rules of Procedure Page 36 of 58 f. A member who is disqualified by a conflict of interest in any matter shall not remain on the dais during the discussion and shall not vote on that matter.

However, the member may remain on the dais for Consent Calendar items if the member states the abstention from the vote due to the described conflict of interest before the Consent Calendar is voted on in one motion.

ITEM 16.3.

ATTACHMENT 2

City of Sacramento Council Rules of Procedure Page 37 of 58 Chapter 9 – Council Vacancies
A. Procedures

1. As provided in the Sacramento City Charter, absence from five consecutive regular meetings of the council, unless excused by resolution of the council, operates to vacate the seat of the mayor or councilmember so absent. (Sacramento City Charter, §§ 28 and 46.)

2. A vacancy in the office of councilmember or mayor shall be filled by special election called by the council as provided in Sacramento City Charter § 154, unless the vacancy occurs within one year of the next general election at which that office would normally be filled, in which case the vacancy shall be filled by appointment.

The city clerk shall take the necessary actions to accomplish the recruitment and appointment of candidates as provided in Sacramento City Code §

1.14. ITEM 16.3.

ATTACHMENT 2

City of Sacramento Council Rules of Procedure Page 38 of 58 Chapter 10 - Facilities
A. Meeting Locations

1. Whenever practical, legislative body meetings shall be held at the City Hall Complex, located at 915 I Street, Sacramento, CA 95814 to facilitate video streaming to the city’s website a nd archiving for future access.

B. Meeting Capacity

1. Council chamber and historic hearing room attendance is limited to the posted seating capacity. The maximum occupancy of council chambers is 230 and historic hearing room is 70. The city manager shall appropriately regulate entrance to the council chamber when the council chamber capacity is likely to be exceeded. When legislative bodies are in session, members of the public shall not remain standing in the seating area or aisles of the council chamber. Sitting on the floor is not permitted. The sergeant-at-arms shall enforce this chapter.

2. In compliance with the Americans with Disabilities Act, meeting locations are accessible to the public. If a member of the public needs special assistance, a disability-related modification or accommodation, agenda materials in an alternative format, or auxiliary aids to participate in this meeting, they should contact the Office of the City Clerk at 916-808-7200 or [email protected] as soon as possible. Providing at least 72 hours' notice will help ensure that reasonable arrangements can be made.

ITEM 16.3.

ATTACHMENT 2

City of Sacramento Council Rules of Procedure Page 39 of 58 Chapter 11 - City Council Committees and Regional Organizations A. General

1. The mayor shall make all appointments to council standing committees, subject to the approval of the council. The mayor shall make all appointments to council ad hoc committees.

2. A standing committee is a permanent committee of the council established to consider subjects of a particular class, with regularly scheduled meeting dates and times.

3. An ad hoc committee is a temporary committee of the council established for a special purpose and of limited duration.

4. Standing and ad hoc committees have fact-finding, informative, and recommendatory powers only, and such other powers delegated by the council.

5. The council intends that council committees, to the extent possible, conduct a full hearing on any matter referred to that committee before the committee refers the matter back to the council.

6. The city clerk shall maintain and keep on file a list of the standing committees, ad hoc committees, regional organizations, and joint powers agencies to which councilmembers are appointed.

B. Council Standing Committees

1. General Guidelines
a. Standing committee appointments shall be made by the mayor each at the beginning of each calendar year or as necessary.
b. Standing committees shall meet at the city hall complex. c. Standing committees are subject to the Brown Act a
nd the Sacramento Sunshine
Ordinance (Sacramento City Code § 4.04). Standing committee agendas shall be prepared, posted, and distributed in accordance with the Brown Act and the Sacramento Sunshine Ordinance (Sacramento City Code Chapter 4.04), stating the time and place of the meeting and the subject matters to be discussed. d. A councilmember who is not a member of the standing committee may attend a standing committee meeting, provided the member attends only as an observer, does not testify or otherwise participate in any discussion, and sits amongst the public.
e. Except as provided in subsection f, all items on a standing committee’s agenda must first be referred to the committee by the council for review, with a recommendation returned to the council within 120 days, subject to the exceptions set forth below or as otherwise modified by the council.

ITEM 16.3.

ATTACHMENT 2

City of Sacramento Council Rules of Procedure Page 40 of 58 f. With approval of the city clerk, city manager, or committee chair, an item may be sent directly to a standing committee without council referral. If a matter is so referred to a standing committee, the committee agenda must note that fact on the face of the agenda and the committee chair shall notify the council. Such referrals are not required to be forwarded to the council unless council action is recommended by the standing committee.
g. The city clerk shall assign staff to assist the committee chair with the operation of the committee.

C. Council Ad Hoc Committees

1. Establishment.
a. The mayor or a majority of the council may request the creation of an ad hoc committee.
b. The city manager or a department director, together with the city attorney, shall work with the appropriate supporting department(s) and determine the scope and approximate duration the ad hoc committee.
c. The department director shall submit a request to the mayor, with a copy to the city clerk, requesting the creation of and appointment of up to four members to an ad hoc committee.

2. Scheduling Ad Hoc Committee Meetings.
a. Once an ad hoc committee has been established, the city clerk shall schedule the first meeting. Once confirmed, the city clerk shall notify the members, mayor’s office, city manager (or designee), and the city attorney (or designee) of the meeting details. A regular meeting calendar will be established and adopted by the ad hoc committee.
b. A councilmember who is not a member of the ad hoc committee may attend an ad hoc committee meeting, provided the member attends only as an observer, does not testify or otherwise participate in any discussion, and sits amongst the public.
c. Ad hoc committees are subject to the Brown Act a
nd the Sacramento Sunshine
Ordinance (Sacramento City Code § 4.04).

ITEM 16.3.

ATTACHMENT 2

City of Sacramento Council Rules of Procedure Page 41 of 58

3. Dissolution
a. Once an ad hoc committee has completed its task, the supporting department shall submit a report to the mayor, with a copy to the city clerk, stating completion of the ad hoc committee tasks and request the dissolution of the ad hoc committee.
b. An ad hoc committee is automatically dissolved one year after its first meeting, unless it is dissolved earlier under Rule 12.C.3.a.
c. The city clerk will provide a periodic report to council announcing the dissolution of ad hoc committees.

D. Regional Organizations
The mayor shall appoint council representatives to regional organizations and joint powers agencies listed in the documents maintained by the city clerk, subject to council approval. Appointments shall be made at the beginning of each calendar year or as necessary.

ITEM 16.3.

ATTACHMENT 2

City of Sacramento Council Rules of Procedure Page 42 of 58 Chapter 12 – Councilmember Proposal Requests
A. General

1. This chapter outlines the process for councilmembers to propose an idea for council action. It modulates the agenda requests of individual councilmembers by referring those requests to the relevant city council standing committee for review, as appropriate, and in so doing provides clear guidance to the council appointees that their work demands are serving the council as a whole. It also ensures councilmember requests are duly tracked and assigned, thus promoting transparency and accountability.

B. Procedures

1. Councilmember proposal requests must be submitted in writing to the city clerk.

The proposal must include a brief summary and background, identify the applicable strategic plan/priority, estimate any budget adjustment or impact, and include additional information sufficient for committee deliberation.

2. The mayor, in consultation with the city manager, city attorney, and city clerk, shall review all requests and will assign each proposal to a committee based on committee jurisdiction, unless an exception applies.
a. Exceptions:
i. Urgent matter that requires quick council action;
ii. A matter related to a pending council matter;
iii. A matter that on its face falls fully outside the jurisdiction of the City;
iv. A matter within the City Manager’s executive function that does not need council authorization; or
v. A matter that should receive a city-established board, commission, or committee input before going to a city council standing committee.

ITEM 16.3.

ATTACHMENT 2

City of Sacramento Council Rules of Procedure Page 43 of 58

3. Standing committees shall review each proposal and vote whether to approve staff work.
a. If the proposal receives threshold committee support to work on the proposal (i.e., a vote of 4/0, 3/1, or 2/1), staff work commences. b. If the proposal receives a 2/2 vote, within 30 days thereafter the city councilmember who initiated the proposal may ask that the city council vote on a non-debatable motion to reconsider, which motion will be placed on the next available city council agenda. If the motion receives five or more “aye” votes, the item will be resubmitted to the committee.

If the motion fails, the proposal concludes. The non-debatable motion to consider may only be considered once. Once a proposal concludes, it cannot be reconsidered sooner than 12 months.
c. If the proposal does not receive sufficient committee support (i.e., a 0/4, 1/3, or 1/2 vote) for further work on the proposal, the proposal concludes.

4. If directed by the standing committee to commence work, staff will bring back to the committee a report for its consideration.
a. If the proposal receives a vote of 4/0, 3/1, or 2/1, the proposal advances to the city council with a committee recommendation.
b. If the proposal receives a 2/2 vote, within 30 days thereafter the city councilmember who initiated the proposal may ask that the city council vote on a non-debatable motion to reconsider, which motion will be placed on the next available city council agenda. If the motion receives five or more “aye” votes, the item will be resubmitted to the committee.

If the motion fails, the proposal concludes. The non-debatable motion to consider may only be considered once. Once a proposal concludes, it cannot be reconsidered sooner than 12 months.
c. If the proposal does not receive sufficient committee support (i.e., a 0/4, 1/3, or 1/2 vote) to advance to the city council, the proposal concludes and cannot be reconsidered sooner than 12 months.

C. Councilmember Proposal Request Flowchart (following page)

ITEM 16.3.

ATTACHMENT 2