CITY OF RANCHO CORDOVA
CITY COUNCIL MEETING
Tuesday, September 8, 2026
3:00 PM – Special Meeting
5:30 PM – Regular Meeting
David B. Roberts Council Chambers
City Hall
2729 Prospect Park Drive, Rancho Cordova
Attend and Join the Meeting by Zoom:
https://cityofranchocordova.zoom.us/j/81630466928
Attend and Join the Meeting by Telephone:
+1 669 900 6833 or +1 253 215 8782
Webinar ID: 816 3046 6928
Public Comment via Zoom or Telephone: To speak using the Zoom platform, use the “Raise Hand” feature and enable your audio when recognized by the City Clerk. To speak by telephone, press *9 to raise your hand and wait to be called on by the City Clerk.
Public Comment by Email: Submit comments to [email protected] by 1:00 p.m. on Tuesday, September 8, 2026. Comments received by the deadline will be distributed to the City Council and included in the official record but will not be read aloud.
Comments received after 1:00 p.m. will be distributed to the City Council.
For questions related to the City Council Meeting or the use of Zoom, contact the City Clerk’s Office at (916) 851-8720 before Tuesday, September 8, 2026, at 1:00 p.m.
AGENDA
1. SPECIAL MEETING - CALL TO ORDER/ROLL CALL
Council Members Linda Budge, Joe Little, Siri Pulipati, David Sander, and Mayor Garrett Gatewood
Rancho Cordova City Council - AGENDA
Special and Regular Meeting of Tuesday, September 8, 2026
2. PUBLIC COMMENT
At a special meeting, members of the public wishing to address the Council for any matter on the agenda may do so at the time the matter is discussed. Under the provisions of the California Government Code, the City Council is prohibited from discussing or taking action on any item not on the agenda.
3. SPECIAL MEETING
3.1. Subject: Mandatory SB 827 Fiscal & Financial Training.
Recommendation: Specified elected, appointed officials and local agency executives along with designated employees attend the mandated SB 827 fiscal & financial training.
4. ADJOURNMENT OF SPECIAL MEETING
Mayor Gatewood will adjourn the special meeting to the regular meeting in the David B.
Roberts Council Chambers.
5. REGULAR MEETING - CALL TO ORDER/ROLL CALL
Council Members Linda Budge, Joe Little, Siri Pulipati, David Sander, and Mayor Garrett Gatewood
6. METRO CABLE TV TELEVISION ANNOUNCEMENT
The Clerk will announce the meetings video recording and playback schedules.
7. PLEDGE OF ALLEGIANCE
The Mayor will call on someone in attendance to lead the Pledge.
8. INVOCATION
Elizabeth Brick with the United Methodist Church of Rancho Cordova will give the invocation.
9. PRESENTATIONS
None.
10. PUBLIC COMMENT
Members of the public wishing to address the Council for any matter not on the agenda may do so at this time by completing and submitting a Speaker Card to the City Clerk.
To request to speak using the Zoom platform, use the “Raise Hand” feature available in Zoom.
If you are participating by telephone to request to speak, press *9 to raise your hand. For those participating by Zoom or telephone, please wait to be called upon by the City Clerk.
For items on the agenda, speakers will be called by the Mayor at the point on the agenda when the item will be heard. Speakers are encouraged to keep comments to three minutes or less and to state name and community of residence.
Under the provisions of the California Government Code, the City Council is prohibited from discussing or taking immediate action on any item not on the agenda unless it can be demonstrated to be of an emergency nature or the need to take immediate action arose after the posting of the agenda.
Rancho Cordova City Council - AGENDA
Special and Regular Meeting of Tuesday, September 8, 2026
11. COUNCIL REPORTS
12. CITY MANAGER'S REPORT
13. CONSENT CALENDAR ITEMS - ROLL CALL VOTE
13.1. Subject: Meeting Minutes from the Regular City Council Meeting of August 17, 2026, and the Special Meeting of August 25, 2026.
Recommendation: Adopt the minutes.
13.2. Subject: Biennial Notice of Intention to Review and Amend the Conflict of Interest Code for the City of Rancho Cordova.
Recommendation: Receive Biennial Notice of Intention to Review and Amend the Conflict of Interest Code for the City of Rancho Cordova.
13.3. Subject: A Resolution Authorizing the Public Works Director to Execute and Submit the City of Rancho Cordova Transportation Development Act Claim.
Recommendation: Adopt the Resolution.
13.4. Subject: A Resolution Authorizing the City Manager to Execute Contract No. 2026-191 with Mark Thomas Company, Inc. in an Amount not to Exceed $538,842.00 for Design Development Services for the Folsom Boulevard Pavement Rehabilitation Project.
Recommendation: Adopt the Resolution.
13.5. Subject: A Resolution Accepting the Conveyance of Property Located at Chrysanthy Boulevard, APN 067-2420-003-0000, and Authorizing the Execution of the Certificate of Acceptance.
Recommendation: Adopt the Resolution.
13.6. Subject: A Resolution Authorizing the City Manager to Execute Contract Amendment No. 2023-138-1 with City Wide Maintenance for an Amount not to Exceed $425,000, Making the Cumulative Amount of the Contract $1,745,000 for Janitorial Services and Maintenance.
Recommendation: Adopt the Resolution.
13.7. Subject: A Resolution Designating Specified City Employees to Complete Fiscal and Financial Training Pursuant to Government Code Section 53238.1, as added by Senate Bill 827.
Recommendation: Adopt the Resolution.
14. CONSENT PUBLIC HEARING ITEMS - ROLL CALL VOTE
14.1. Subject: A Resolution Declaring a Protest Hearing and Authorizing the Mailing of Property Owner Ballots Relating to the Imposition of the Annual Stormwater Utility Fee for the Douglas 103 Subdivision Project.
Recommendation: Adopt the Resolution.
14.2. Subject: An Ordinance Amending Title 2, Administration and Personnel, Chapter 2.30 Planning Commission to Clarify the Recruitment Process and Appointment of Planning Commissioners.
Recommendation: Waive the first reading and introduce the Ordinance.
15. PUBLIC HEARING ITEMS
Rancho Cordova City Council - AGENDA
Special and Regular Meeting of Tuesday, September 8, 2026
16. REGULAR CALENDAR ITEMS
16.1. Subject: Discussion and Direction on Growing Strong Neighborhoods Commercial Corridor Improvement Project.
Recommendation: Receive a report on the possibility of establishing a Commercial Corridor Improvement Program. Provide staff with feedback, direction on corridor selection, and/or request additional information to be brought back at a later meeting for further discussion.
16.2. Subject: Discussion and Direction Regarding a Transformative Climate Communities Grant Application.
Recommendation: Receive presentation, discuss, and provide feedback.
17. COUNCIL REQUESTS FOR FUTURE AGENDA ITEMS
18. ADJOURN TO CLOSED SESSION
Mayor Gatewood will adjourn the meeting to closed session.
19. CLOSED SESSION - CALL OR ORDER/ROLL CALL
Council Members Linda Budge, Joe Little, Siri Pulipati, David Sander, and Mayor Garrett Gatewood
20. CLOSED SESSION
The Council will meet in closed session to discuss the following item:
20.1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS: Pursuant to Government Code Section 54956.8: Property: 2875 Kilgore Road, Rancho Cordova APN: 072-0490-024-0000.
City Negotiators: Micah Runner, City Manager, and Adam U. Lindgren, City Attorney. Under Negotiation: Price and Terms of Payment.
21. OPEN SESSION - REPORT FROM CLOSED SESSION
The City Attorney will report on action taken in closed session.
22. ADJOURNMENT
ADDITIONAL INFORMATION
Special Meetings listed below are subject to change/cancellation without further notice.
Unless the Council adopts a motion to extend the meeting, any item that is not initiated before 11:00 p.m. will be continued to the next day at 5:30 p.m. or scheduled on the next regular meeting agenda of the Council.
Public documents related to items on the open session portion of this agenda, which are distributed to the City Council less than 72 hours prior to the meeting, shall be available for public inspection at the time the documents are distributed to the Council. Documents are available for inspection at the City Clerk's office located in Rancho Cordova City Hall.
The agenda items are accessible on the City’s website at www.cityofranchocordova.org on Thursdays or Fridays prior to the Regular City Council Meeting.
Rancho Cordova City Council - AGENDA
Special and Regular Meeting of Tuesday, September 8, 2026
UPCOMING MEETINGS
September 21, 2026 5:30 PM Regular Meeting
September 29, 2026 5:30 PM Special Meeting/Closed Session October 5, 2026 4:00 Special Meeting/5:30 PM Regular Meeting October 19, 2026 5:30 PM Regular Meeting
October 27, 2026 5:30 PM Special Meeting/Work Session
November 2, 2026 4:00 PM Special Meeting/5:30 PM Regular Meeting November 10, 2026 5:30 PM Special Meeting/Work Session
November 16, 2026 5:30 PM Regular Meeting
If you have any technical questions related to the agenda items, please contact City Hall at (916) 851- 8700.
The Rancho Cordova City Council meeting will be videotaped in its entirety and will be cablecast without interruption on Metro Cable 14, the Government Affairs Channel on the Comcast and Direct TV U-Verse Systems. Closed Captioning will be available on the playback cablecast. A DVD copy is available from the City Clerk’s Department and a webcast of this meeting will be available for viewing via video streaming from the City’s website within 48 hours of adjournment of this meeting.
In compliance with the Americans with Disabilities Act, if you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in this meeting, please contact the City Clerk’s Office at (916) 851-8720 at least 48 hours prior to the meeting.
CERTIFICATION OF POSTING OF AGENDA
I, Stacy Leitner, City Clerk for the City of Rancho Cordova, declare that the foregoing agenda for the September 8, 2026, Special and Regular Meeting of the Rancho Cordova City Council was posted and available for review on September 3, 2026, at City Hall of the City of Rancho Cordova, 2729 Prospect Park Drive, Rancho Cordova, California, 95670. The agenda is also available on the city website at www.cityofranchocordova.org.
Signed September 3, 2026, at Rancho Cordova, California.
Stacy Leitner, CMC
City Clerk
MEMORANDUM
City Council Staff Report - Page 1 of 2
ITEM 3.1.
DATE: September 8, 2026
TO: Honorable Mayor and Council Members
FROM:
Kim Juran, Assistant City Manager
Michelle Mingay, Assistant Director of Administrative Services - Finance Erin Naderi, Finance Analyst II
SUBJECT: MANDATORY SB 827 FISCAL & FINANCIAL TRAINING
RECOMMENDATION
Specified elected, appointed officials and local agency executives along with designated employees attend the mandated SB 827 fiscal & financial training.
RESULT OF RECOMMENDED ACTION
Upon completion of a two-hour training session, attendees will receive the minimum fiscal & financial training, as required every two years.
BACKGROUND
Senate Bill 827 (SB 827), effective January 1, 2026, established fiscal and financial training requirements for specified local agency officials. Government Code section 53238.1 requires covered officials to complete at least two hours of fiscal and financial training every two years.
The training requirement applies to specified elected, appointed officials and local agency executives. SB 827 also authorizes local agencies to designate additional employees who are required to complete the training under SB 827.
The required curriculum under SB 827 includes:
• Budgeting and fiscal management
• Financial reporting and audits
• Investments and cash management
• Capital financing and debt
• Procurement and contracting
• Pensions and other long-tem obligations
• Safeguarding public resources
• Long-term fiscal planning
Recordkeeping
Following completion of the fiscal and financial training, city officials will be provided with proof of participation.
City Council Staff Report - Page 2 of 2
FISCAL IMPACT AND FUNDING SOURCE
The required fiscal and financial training has been developed and will be hosted internally by the city’s Finance Department. As a result, implementation of the training requirement will have no direct fiscal impact.
ATTACHMENT(S)
1. Presentation
Stewarding
Rancho
Cordova's
Financial Future
Presented By:
Kim Juran Assistant City Manager
Michelle Mingay Assistant Finance Director
Erin Naderi Finance Analyst II
City of Rancho Cordova | Finance Department
ITEM 3.1.
ATTACHMENT 1
City of Rancho Cordova | Finance Department 1.3
Why Does SB 827 Exist?
The Gap
Local officials make decisions involving budgets, contracts, debt, pensions, investments, and public resources, yet California historically had no statewide requirement for basic municipal finance training.
The Concern
California State Auditor reviews identified cases of fiscal mismanagement and financial distress in local agencies, highlighting the importance of stronger financial knowledge and oversight.
The Response
Senator Lena Gonzalez authored SB 827 as part of a broader Good Governance effort. The law establishes a basic financial-literacy requirement for covered local officials.
ITEM 3.1.
ATTACHMENT 1
City of Rancho Cordova | Finance Department 1.3
The goal is to
recognize
financial
tradeoffs,
risks, and
long-term
commitments
before
making
decisions.
Why Are We Here?
SB 827 requires at least two
hours of fiscal and financial
training every two years.
Today's goal is to educate and
inform, not try to convince you
to become accountants.
It's to help you know what
questions to ask before making
a financial decision.
ITEM 3.1.
ATTACHMENT 1
Training Overview
A practical overview of municipal finance
to help you ask in formed q uestions,
understand tradeoffs, and connect
financial decisions to community
priorities.
This training will meet all requirements of
SB
827.
Role
Council stewardship and
oversight responsibilities
Revenues
What money is flexible,
restricted, or voter-directed
Budget
How priorities become
authorized spending
Reports
How audited results show
financial condition
Future
How capital, pensions, debt, and
policies shape sustainability
Municipal finance
turns Council
priorities into
services, projects,
and long-term
commitments.
City of Rancho Cordova | Finance Department 2
ITEM 3.1.
ATTACHMENT 1
City of Rancho Cordova | Finance Department 1.3
The Financial
Decision Cycle
Financial management is a
continuous loop: priorities
become policy, policy
becomes budget authority,
and results come back to
Council for oversight.
The budget
is not the
finish line.
ITEM 3.1.
ATTACHMENT 1
City of Rancho Cordova | Finance Department 1.3
The best process
has clear policy
direction and
reliable
implementation.
Policy Versus Administration
Council Provides
Direction
What outcomes are
important?
What level of service should
be provided?
What financial risks are
acceptable?
What should be funded?
What policies should apply?
Staff Determines
Implementation
How services and projects will
be delivered.
How transactions will be
processed.
How financial information will
be recorded.
Which procedures implement
policy.
ITEM 3.1.
ATTACHMENT 1
Rancho Cordova, CA
Local conditions shape revenue, service demand, and long- term planning.
ITEM 3.1.
ATTACHMENT 1
City of Rancho Cordova | Finance Department 1.3
Local
context
matters.
Rancho Cordova at a Glance
Rancho Cordova is a growing and diverse city with
established neighborhoods, new development
areas, major employment centers, and regional
transportation corridors.
• Economic base: A strong employment and business presence makes sales tax and economic activity especially important. • Growth and infrastructure: New development can generate revenue, but it also creates future service and maintenance costs.
• Service delivery model: Some services are City-provided, while others are delivered through contracts, districts, the County, and regional partners.
• Financial structure: Rancho Cordova relies on both flexible General Fund resources and funding restricted to specific purposes.
ITEM 3.1.
ATTACHMENT 1
City of Rancho Cordova | Finance Department 1.3
Growth can
strengthen
revenue while
also creating
long-term
service and
infrastructure
obligations.
Why is finance different in Rancho Cordova?
Newer Growing City
New development can bring
revenue and infrastructure
funding, but it also creates roads,
facilities and services that create
ongoing operating and
maintenance costs
Revenue Diversity
The City’s diverse economic base
allows for revenues that can
withstand a variety of economic
pressures.
Contracted/regional services.
The cities approach towards
contracted services allows for
flexibility in times of economic
uncertainty.
ITEM 3.1.
ATTACHMENT 1
City of Rancho Cordova | Finance Department 1.3
Every
priority has
a financial
question
behind it.
Strategic Priorities with a Financial Lens
ITEM 3.1.
ATTACHMENT 1
Where the Money Comes From
Taxes, fees, grants, restricted funds, and locally approved resources.
ITEM 3.1.
ATTACHMENT 1
City of Rancho Cordova | Finance Department 1.3
The amount
of cash
available
citywide is
not the same
as the
amount
available for
a specific
purpose.
Revenue is Not One Pot of Money
General revenues
Special revenues
Grants
Development impact fees
Community Facilities District revenues
Capital funding
Other restricted funds
ITEM 3.1.
ATTACHMENT 1
City of Rancho Cordova | Finance Department 1.3
The purpose of
the Treasurer’s
Report is to
update the City
Council and the
public on the
status of the
city’s cash
balances and
investments and
highlight material
changes from one
period to another.
Example: Treasurer’s Report as of 6/30/26
Cash Balance: $503.4M
• General Fund: $30.9M
• Community Enhancement & Investment Fund: $32.3M
• Sunrise Development Impact Fees: $48.9M
• Transportation Funds: $138.8M
• Storm Drain Fund: $29.3M
• Capital Projects/Grant/Special Revenue Funds: $154.1M • Agency Funds (funds held for other entities): $69.1M
ITEM 3.1.
ATTACHMENT 1
City of Rancho Cordova | Finance Department 1.3
Different
revenue
types come
with different
legal rules,
approval
requirements,
and spending
limitations.
Taxes, Fees and Other Revenue
ITEM 3.1.
ATTACHMENT 1
City of Rancho Cordova | Finance Department 1.3
Tax structure
determines
approval
requirements
and future
spending
flexibility
Taxes
General Tax
Used for general
governmental purposes
New or increased local
general taxes generally
require majority voter
approval
More flexible after
approval
Special Tax
Legally dedicated to a
specified purpose
New or increased local
special taxes generally
require two-thirds voter
approval
Use is limited to the
stated purpose
ITEM 3.1.
ATTACHMENT 1
City of Rancho Cordova | Finance Department 1.3
Revenue
diversity is
key.
Revenue Examples
ITEM 3.1.
ATTACHMENT 1
City of Rancho Cordova | Finance Department 1.3
The General Fund
is used for all the
general revenues
of the City not
specifically levied
or collected for
other City funds,
and the related
expenditures.
General Fund
ITEM 3.1.
ATTACHMENT 1
City of Rancho Cordova | Finance Department 1.3
Property tax is
based on
assessed value
and shared
among multiple
public agencies.
The city
receives only a
portion of the
total property
tax bill.
Property Tax
ITEM 3.1.
ATTACHMENT 1
City of Rancho Cordova | Finance Department 1.3
The tax rate
paid by a
customer is
divided among
multiple state,
county,
transportation,
city, and voter-
approved
components.
Sales Tax
ITEM 3.1.
ATTACHMENT 1
City of Rancho Cordova | Finance Department 1.3
Together,
Measures H
and R provide
locally
controlled
revenue for
Rancho
Cordova
priorities.
Measure H and Measure R
Measure H and Measure R are both locally
approved half-cent transactions and use taxes.
Measure H was approved in 2014, and Measure R
in 2020.
Both are general taxes, meaning the revenue is
available for legitimate governmental purposes
rather than legally restricted to one specific use.
ITEM 3.1.
ATTACHMENT 1
City of Rancho Cordova | Finance Department 1.3
Same 1%
Rate.
Different
Allocation
Rules.
Different
Revenue
Base.
Why 1% Bradley-Burns ≠ Two 0.5% Local
Tax Measures
1% Bradley-Burns
LOCAL SALES & USE TAX
• Primarily Place of Sale
• Generally allocated based on where
the taxable sale is assigned under
California situs rules.
• Retailer Location Matters
• A purchase by a Rancho Cordova
resident does not necessarily
generate Bradley-Burns revenue for
Rancho Cordova.
• Includes Allocation Pools
• Certain use-tax revenues are
distributed through countywide
allocation pools rather than directly
to the city where the purchaser
lives.
0.5% Measure R + 0.5%
Measure H
DISTRICT TRANSACTIONS & USE TAXES
• District-Based
• Applies to taxable transactions
subject to the City's district taxes
under California sourcing rules.
• Delivery / Use Matters
• Qualifying purchases delivered into
Rancho Cordova can generate
Measure R and Measure H revenue
even when the retailer is located
outside the city.
• Captures Different Activity
• The district-tax base can therefore
include transactions that are not
directly allocated to Rancho
Cordova under Bradley-Burns.
ITEM 3.1.
ATTACHMENT 1
City of Rancho Cordova | Finance Department 1.3
A fund is a
separate
accounting
structure used
to track
resources for
specific
purposes. It is
not simply a
separate bank
account.
What is a Fund?
General Fund
General Fund
Measure R
Measure H
Special
Revenue
Funds
Impact Fees
Developer
Fees
Grants
State/County
Subventions
Other
Restricted
Maintenance
Districts
Capital
Project Funds
Capital
Facilities
Infrastructure
Internal
Service Funds
Information
Technology
Facilities
Insurance
Vehicles and
Equipment
Enterprise
Funds
Storm
Drainage
Permanent
Fund
Kilgore
Cemetery
Endowment
Care
Debt Service
Debt Service
Agency
Funds
CFDs
Park District
Funds
ITEM 3.1.
ATTACHMENT 1
City of Rancho Cordova | Finance Department 1.3
Fund balance
may exist, but
legal
restrictions
may prevent
the money
from being
used for an
unrelated
priority.
Restricted Versus Flexible Revenues
Flexible
General Fund
revenues
Restricted
Grants
Gas tax and road funding
Development impact fees
Special taxes and CFDs
Funds restricted by law, voter
action, contract, or policy
ITEM 3.1.
ATTACHMENT 1
City of Rancho Cordova | Finance Department 1.3
Impact fees
are not
general-
purpose
revenue.
Development Impact Fees: From Nexus
to Reporting
MITIGATION FEE ACT
Legal Framework
California's Mitigation Fee Act establishes requirements for imposing, collecting, accounting for, and using development impact fees.
NEXUS ESTABLISHMENT
Why & How Much
A nexus study identifies the impacts of new development, the facilities needed to address those impacts, and establishes the reasonable relationship between the development, the fee amount, and the intended use of the fee.
FEE COLLECTION & USE
Collect & Restrict
Fees are assessed using the adopted fee schedule and applicable development characteristics. Revenue is deposited into the appropriate fund and restricted to eligible purposes supported by the nexus.
REPORTING & ACCOUNTABILITY
Track & Report
The City tracks collections, expenditures, and fund balances and prepares required annual reporting and five-year findings for applicable unspent development impact fee funds.
ITEM 3.1.
ATTACHMENT 1
City of Rancho Cordova | Finance Department 1.3
CFDs allow the
cost of
infrastructure
and services
needed by new
development to
be funded by
properties
benefiting from
that
development.
Community Facilities District
Maintenance CFDs
Purpose
Funds ongoing public services and maintenance
associated with development within the CFD.
How It Is Funded
A special tax is levied on taxable property within
the CFD according to the adopted Rate and
Method of Apportionment (RMA).
Who Receives the Funds
The City collects the special tax through the
property tax roll and uses the revenue to fund
eligible services identified for the CFD.
Examples of Uses
Landscaping, streetscape maintenance, lighting,
public safety, and other authorized services,
depending on the CFD.
Ongoing Funding
Generally, provides a recurring revenue source for
eligible services rather than financing a one-time
capital project.
Facilities/Bond CFDs
Purpose
Funds the construction, acquisition, or financing of public infrastructure and facilities needed to serve development.
How It Is Funded
A special tax is levied on property within the CFD. The revenue may pay eligible facility costs directly or repay debt issued to finance those improvements.
Who Receives the Funds
CFD proceeds fund eligible public improvements and may
reimburse developers for completed infrastructure, pay
project costs directly, or pay debt service on bonds,
depending on the financing structure and governing
agreements.
Examples of Uses
Roadways, utilities, drainage, public facilities, parks, and other authorized infrastructure.
Long-Term Funding
When bonds are issued, special tax revenues are used to pay principal and interest until the debt is retired, subject to the CFD's governing documents.
ITEM 3.1.
ATTACHMENT 1
How the Budget Works
Budget as financial plan, policy document, and spending authority.
ITEM 3.1.
ATTACHMENT 1
City of Rancho Cordova | Finance Department 1.3
A budget is
more than
numbers. It is
a financial
plan,
spending
authority, and
statement of
policy
priorities.
What is a Budget?
Financial plan
Authorization to spend
Estimate of revenues and expenditures
Plan for how services will be provided and
paid for
Tool for accountability
ITEM 3.1.
ATTACHMENT 1
City of Rancho Cordova | Finance Department 1.3
Operating
and capital
decisions
should be
reviewed
together.
Rancho Cordova’s Budget Structure
TWO-YEAR
OPERATING
BUDGET
FIVE-YEAR CAPITAL
IMPROVEMENT
PLAN
PUBLIC REVIEW
AND COUNCIL
ADOPTION
BUDGETS ARE
ESTABLISHED AT
THE FUND LEVEL
MIDYEAR OR
PERIODIC REVIEW
BUDGET
AMENDMENTS
WHEN NECESSARY
ITEM 3.1.
ATTACHMENT 1
City of Rancho Cordova | Finance Department 1.3
The budget
should
explain both
what is
funded and
why.
What is in the Budget?
City Manager’s
message or
executive
summary
Economic and
revenue
assumptions
Fund summaries
Department and
program budgets
Personnel and
position
information
Capital
Improvement Plan
Debt, reserves,
policies,
performance
measures, and
forecasts
ITEM 3.1.
ATTACHMENT 1
City of Rancho Cordova | Finance Department 1.3
Capital
projects may
create future
maintenance,
replacement,
staffing,
utility, and
operating
costs.
Operating Versus Capital Budget
Operating Budget
Funds are budgeted on an annual
basis
Staffing
Contracts
Supplies
Routine services
Recurring operations
Program delivery
Capital Budget
Funds are allocated on a multiyear
basis, and unspent funds can roll
forward
Roads
Drainage and stormwater
Facilities
Technology infrastructure
Major equipment
Long-lived assets
ITEM 3.1.
ATTACHMENT 1
City of Rancho Cordova | Finance Department 1.3
A meaningful
budget process
takes time and
creates
opportunities
for direction,
review, public
input, and
course
correction.
Budget Cycle
ITEM 3.1.
ATTACHMENT 1
City of Rancho Cordova | Finance Department 1.3
A one-time
appropriation
is not
necessarily a
one-time
commitment.
One-Time Funding Can Create Ongoing
Costs
Technology
Initial software or
equipment
Annual licensing
Capital project
Construction
Utilities
Maintenance
Pilot program
Start-up funding
Contract renewals
Community expectations
Pressure to continue
service
Key Questions
Does the one-time investment create an annual operating cost? What happens when the original funding ends?
Is there an identified ongoing revenue source?
Can the service be ended without significant disruption? Has the full lifecycle cost been estimated?
ITEM 3.1.
ATTACHMENT 1
City of Rancho Cordova | Finance Department 1.3
These
questions can
be used
during
budget
workshops,
staff reports,
contracts,
and policy
discussions.
Five Questions Behind Every Budget Decision
What community outcome are we
trying to achieve?
Is the cost one-time or ongoing?
Is the funding source flexible or
restricted?
What future costs or liabilities will
the decision create?
How will Council know whether
the investment succeeded?
ITEM 3.1.
ATTACHMENT 1
City of Rancho Cordova | Finance Department 1.3
A balanced
budget
today does
not
guarantee
sustainability
tomorrow.
Forecast Versus Budget
Budget
Authorizes spending
Covers a defined period
Reflects adopted priorities
Sets spending limits
Forecast
Looks beyond the adopted
budget (typically a 5- or 10-
year window)
Uses assumptions known at
the time
Identifies risks and
opportunities
Supports strategy
ITEM 3.1.
ATTACHMENT 1
City of Rancho Cordova | Finance Department 1.3
Long-term
planning
combines
forecasts,
strategy,
known
obligations,
capital needs,
policies, and
risk analysis.
Looking Beyond the Adopted Budget
Revenue forecasting
Expenditure forecasting
Economic assumptions
Known liabilities
Capital needs
Policy choices
Alternative scenarios
ITEM 3.1.
ATTACHMENT 1
Financial Planning and Reporting
Looking beyond adoption to results, risk, and sustainability.
ITEM 3.1.
ATTACHMENT 1
City of Rancho Cordova | Finance Department 1.3
Rancho
Cordova
maintains key
public
financial
documents
through its
Finance
Document
Library.
Core Financial
Documents
Adopted operating budget
Budget snapshot
Five-Year Capital Improvement Plan
Annual Comprehensive Financial Report
Interim financial reports
Investment reports
Development Impact Fee Report
Open Budget portal
ITEM 3.1.
ATTACHMENT 1
City of Rancho Cordova | Finance Department 1.3
The Annual
Comprehensive
Financial
Report is the
city’s audited
financial
report. It tells
the story of
actual financial
results and
condition.
What Is the ACFR?
Independent
auditor’s report
Management’s
Discussion and
Analysis
Basic financial
statements
Notes to the
financial
statements
Required
supplementary
information
Statistical
information
ITEM 3.1.
ATTACHMENT 1
City of Rancho Cordova | Finance Department 1.3
The ACFR
provides the
City's actual,
audited
financial
results as of
June 30.
Information Found in the ACFR
Financial Results
• Actual revenues and expenditures
• Budget-to-actual results
• Changes in fund balance
• Major fund activity
Citywide Financial Position
• Cash and investments
• Capital assets and infrastructure
• Long-term liabilities
• Pension and OPEB obligations
• Fund balances and net position
Debt & Commitments
• Outstanding debt and debt activity
• New debt issuances
• Future debt service requirements
• Other significant financial commitments
Audit & Disclosures
• Independent auditor's opinion
• Significant accounting policies
• Detailed notes explaining the financial statements
• Required supplementary information
ITEM 3.1.
ATTACHMENT 1
City of Rancho Cordova | Finance Department 1.3
Budget =
Plan
ACFR =
Results
Budget Versus ACFR
Budget
Forward-Looking
Shows what the City plans and expects to
happen.
Revenues & Expenditures
Estimates resources available and
establishes spending authority.
Priorities
Connects funding to City Council goals,
programs, services, and capital projects.
Timing
Adopted before and during the fiscal period
and amended as needed.
Key Question: What are we planning to do
with our resources?
ACFR
Backward-Looking
Shows what actually happened during the
fiscal year.
Audited Results
Reports actual revenues, expenditures,
assets, liabilities, and fund balances.
Full Financial Position
Includes items not fully reflected in the
budget, such as capital assets, debt,
pensions, and OPEB liabilities.
Timing
Prepared after fiscal year-end and
independently audited.
Key Question: What actually happened, and
where do we stand financially?
ITEM 3.1.
ATTACHMENT 1
City of Rancho Cordova | Finance Department 1.3
A large
balance
does not
always mean
flexible
resources
are
available.
Understanding Fund Balance
ITEM 3.1.
ATTACHMENT 1
City of Rancho Cordova | Finance Department 1.3
Interim reports
and audited
results should
help Council
understand
performance,
risk, and the
need for
course
corrections.
Questions to Ask About Financial Results
Why did actual revenue differ from budget?
Was the difference temporary or part of a trend?
Were expenditures delayed or permanently lower?
Did fund balance increase because a project was not completed? Are restricted resources being used for the intended purpose? Are reserves consistent with policy?
Are there audit findings or control issues?
ITEM 3.1.
ATTACHMENT 1
Long-Term Costs and Capital
Pensions, infrastructure, debt, and cash management shape future flexibility.
ITEM 3.1.
ATTACHMENT 1
City of Rancho Cordova | Finance Department 1.3
Benefit costs
should be
considered
when
evaluating
compensation,
staffing, and
long-term
forecasts.
Pension Basics
Defined Benefit Pension
Benefit determined by
formula
Factors may include service
years, retirement age,
compensation, & retirement
plan.
Employer contributions
include normal cost and
unfunded liability payments
Defined Contribution
Plan
Contributions go to an
individual account
Benefit depends on
contribution and account
performance
No guaranteed formula
benefit in the same way
ITEM 3.1.
ATTACHMENT 1
City of Rancho Cordova | Finance Department 1.3
Other Post-
Employment
Benefits are
retiree benefits
other than
pensions, often
retiree
healthcare.
They can
create long-
term costs
OPEB and Long-Term Obligations
Retiree benefits other than pension
Healthcare costs may change over time
Demographics affect obligations
Forecasts and policies help manage
exposure
ITEM 3.1.
ATTACHMENT 1
City of Rancho Cordova | Finance Department 1.3
Capital
planning
should
include the
life-cycle
cost, not just
construction
cost.
Capital Assets and Infrastructure
Roads Stormwater
facilities
Public buildings Land and
improvements
Vehicles and
major equipment
Technology
infrastructure
ITEM 3.1.
ATTACHMENT 1
City of Rancho Cordova | Finance Department 1.3
A capital
project
funding plan
should be
legally
eligible and
financially
realistic.
How Capital Projects Are Funded
Grants
Special Revenues
Development impact
fees
Debt proceeds
Other restricted funds
Community Facilities
Districts - Services
General Fund
ITEM 3.1.
ATTACHMENT 1
City of Rancho Cordova | Finance Department 1.3
The ribbon
cutting is
only the
beginning
Capital Projects
ITEM 3.1.
ATTACHMENT 1
City of Rancho Cordova | Finance Department 1.3
Debt can be
useful when
aligned with
the asset,
repayment
source, and
city’s long-
term capacity.
Pay-As-You-Go Versus Debt
Pay-As-You-Go
Avoids borrowing costs
Preserves future flexibility
May delay projects
Inflation may increase
future costs
Debt
Delivers infrastructure sooner
Spreads cost over useful life
Adds interest and issuance
costs
Creates long-term repayment
obligation
ITEM 3.1.
ATTACHMENT 1
City of Rancho Cordova | Finance Department 1.3
The City’s job
isn’t to
maximize
investment
earnings. It’s
to prudently
manage
public money.
Cash Management, Investments & the
Prudent Investor Standard
Prudent Investor Standard: Investment decisions should be made with care, skill, prudence, and diligence, considering the City’s overall portfolio and cash needs.
ITEM 3.1.
ATTACHMENT 1
Policies, Procurement, and Ethics
Fiscal guardrails and public trust.
ITEM 3.1.
ATTACHMENT 1
City of Rancho Cordova | Finance Department 1.3
Financial policies
establish
expectations
before pressure
arises. They
support
consistency,
transparency,
continuity, and
better decision-
making.
Financial Policies Are Guardrails
Balanced budget
General Fund reserves
User fees and cost recovery
Budget amendments and carryovers
Debt management
Capital funding
Investments, purchasing, reporting, internal
controls, travel, and credit cards
ITEM 3.1.
ATTACHMENT 1
City of Rancho Cordova | Finance Department 1.3
Policy should
define the
objective,
standard,
limitation, or
principle.
Procedures
explain the
steps staff uses
to implement it.
Policy Versus Procedure
Council Policy
Sets objective
Establishes standard
Defines limitation or
principle
Usually adopted by Council
Administrative
Procedure
Explains steps
Uses forms and workflows
Guides staff
implementation
Can be updated
operationally
ITEM 3.1.
ATTACHMENT 1
City of Rancho Cordova | Finance Department 1.3
Public
procurement
supports fairness,
competition,
transparency,
accountability,
consistency, and
public
confidence.
It is not designed
solely for speed.
Public Procurement
ITEM 3.1.
ATTACHMENT 1
City of Rancho Cordova | Finance Department 1.3
Council review
should focus
on the public
purpose, fiscal
commitment,
procurement
process, risk,
and
performance
expectations.
Council’s Role in Contracts
Scope and public
purpose
Total fiscal
commitment
Funding source
Contract term,
renewals, and
termination
Future cost
escalation
Risk allocation
and compliance
with policy
ITEM 3.1.
ATTACHMENT 1
City of Rancho Cordova | Finance Department 1.3
Financial
decisions depend
on public trust.
Integrity, fairness,
reliable
information, and
transparency are
part of fiscal
stewardship.
Ethics in Financial Administration
Treat Treat similarly situated parties consistently
Consider Consider communitywide impacts
Request Request reliable and complete information
Follow Follow adopted processes
Disclose Disclose conflicts
Avoid Avoid personal bias in vendor decisions
ITEM 3.1.
ATTACHMENT 1
Questions Elected Officials Should Ask
Practical questions for programs, contracts, and budget decisions.
ITEM 3.1.
ATTACHMENT 1
City of Rancho Cordova | Finance Department 1.3
For any major
program or
service, ask
questions
that clarify
purpose, cost,
funding,
results, and
alternatives.
Program Questions
What is the purpose and community need?
What outcome is expected and how will it be measured?
What are the major cost components?
Is the cost one-time or ongoing?
What funding source will pay for it, and is it restricted? How will costs change over time?
What are the alternatives and consequences of not funding it? ITEM 3.1.
ATTACHMENT 1
City of Rancho Cordova | Finance Department 1.3
Strong
financial
stewardship
connects
today’s
priorities with
tomorrow’s
fiscal reality.
Council Financial Stewardship Checklist
ITEM 3.1.
ATTACHMENT 1
Strong financial stewardship is not
simply about spending less.
It is about using public resources deliberately, transparently, legally, and sustainably to produce results for the Rancho Cordova community.
The best financial decisions connect today’s community priorities with tomorrow’s fiscal reality.
ITEM 3.1.
ATTACHMENT 1
ITEM 13.1. ATTACHMENT 1
CITY OF RANCHO CORDOVA
CITY COUNCIL MEETING
Monday, August 17, 2026
5:30 PM – Regular Meeting
David B. Roberts Council Chambers
City Hall
2729 Prospect Park Drive, Rancho Cordova
DRAFT MINUTES
1. REGULAR MEETING - CALL TO ORDER/ROLL CALL
Mayor Gatewood called the Regular meeting to order in the David B. Roberts Council Chambers at 5:33 p.m.
Council Members Present: Linda Budge, Joe Little, Siri Pulipati, David Sander, and Mayor Garrett Gatewood
Council Members Absent: None
Staff Members Present: Stacy Leitner, Adam Lindgren, Persephonie Riley, and Micah Runner
2. METRO CABLE TV TELEVISION ANNOUNCEMENT
The City Clerk read the meetings recordings and playback schedule.
3. PLEDGE OF ALLEGIANCE
Eric Mott led the pledge.
4. INVOCATION
Dr. Dan DeShong with River City Christian Church gave the invocation.
5. PRESENTATIONS
5.1. New Employee Introductions: Ryan Fontenot, Management Analyst I by Lorianne Carl, Community Engagement Manager, and Jason Kukkola, Management Analyst II by Megan Siren, Community Services Director.
ITEM 13.1. ATTACHMENT 1 Rancho Cordova City Council - DRAFT MINUTES
Meeting of Monday, August 17, 2026
6. PUBLIC COMMENT
Mayor Gatewood opened the public comment period. The following individuals addressed the Council or submitted public comment via email:
1. Michelle Henderson
2. Mary Pettit
3. Frank Hall
Mayor Gatewood closed the public comment period.
7. COUNCIL REPORTS
Council reported on events since the last meeting.
8. CITY MANAGER'S REPORT
City Manager Micah Runner gave his report.
9. CONSENT CALENDAR ITEMS - ROLL CALL VOTE
Mayor Gatewood opened the public comment period. Seeing no speakers, Mayor Gatewood closed the public comment period.
ACTION: Motion to approve items 9.1 through 9.15. by Budge second by Little; Motion passed with a 5:0 vote.
9.1. Subject: Meeting Minutes from the Regular City Council Meeting of August 3, 2026.
Recommendation: Adopt the minutes.
9.2. Subject: Second Reading of an Ordinance Amending Chapters 3.08 and 4.06 of the Rancho Cordova Municipal Code to Strengthen and Enhance the City’s Ability to Enforce and Collect Transient Occupancy Tax.
Recommendation: Waive the second reading and adopt the Ordinance.
9.3. Subject: Second Reading of an Ordinance Amending Title 16, Chapter 16.82 Establishment of the Development Impact Fees to Finance the Cost of Public Facilities within the SunCreek Specific Plan Area.
Recommendation: Waive the second reading and adopt the Ordinance.
9.4. Subject: A Resolution Authorizing the City Manager to Approve the Douglas 103 Village 2 Final Map, Subdivision No. FM-25-0060 and Execute Subdivision Improvement Agreement Contract No. 2026-169 with Lennar Homes of California.
Recommendation: Adopt the Resolution.
9.5. Subject: A Resolution Authorizing the City Manager to Approve the Douglas 103 Village 3 Final Map, Subdivision No. FM-25-0057 and Execute Subdivision Improvement Agreement Contract No. 2026-170 with Lennar Homes of California.
Recommendation: Adopt the Resolution.
9.6. Subject: A Resolution Approving the Annexation of Douglas 103 into the City of Rancho Cordova Community Facilities District No. 2013-2 (Police Services).
Recommendation: Adopt the Resolution.
9.7. Subject: A Resolution Approving the Annexation of the Douglas 103 Subdivision Project to the City of Rancho Cordova Community Facilities District No. 2014-2 (Street, Lighting, and Landscape Maintenance).
ITEM 13.1. ATTACHMENT 1 Rancho Cordova City Council - DRAFT MINUTES
Meeting of Monday, August 17, 2026
Recommendation: Adopt the Resolution.
9.8. Subject: A Resolution Declaring the City's Intention to Impose an Annual Stormwater Utility Fee for the Maintenance of Storm Drainage and Flood Protection Systems for the Douglas 103 Subdivision Project.
Recommendation: Adopt the Resolution designating a time and place for hearing protests in connection with the annual Stormwater Utility Fee for the Douglas 103 Subdivision Project.
9.9. Subject: A Resolution Approving the Boundary Map for the Douglas 103 Subdivision Project Annexation to the City of Rancho Cordova Community Facilities District No. 2018-2 (Community Places and Neighborhood Greens).
Recommendation: Adopt the Resolution.
9.10. Subject: A Resolution Authorizing the Public Works Director to Submit and Execute Applications and Documents for the Sacramento Area Council of Governments (SACOG) Next Generation Solutions & Clean Air Funding Program and the System Performance Funding Program.
Recommendation: Adopt the Resolution.
9.11. Subject: A Resolution Adopting the Amended Investment Policy.
Recommendation: Adopt the Resolution.
9.12. Subject: A Resolution Authorizing the City Manager to Execute Contract Amendment No. 2025-18-2 with Civica Law Group for an Amount not to Exceed $100,000, Making the Cumulative Amount of the Contract $250,000, for On-call Receivership Attorney Services.
Recommendation: Adopt the Resolution.
9.13. Subject: A Resolution Authorizing the City Manager to Execute Contract No. 2026-190 with Dokken Engineering in an Amount not to Exceed $1,490,761.00 for Design of the Sewer Lift Station for North Campus Road.
Recommendation: Adopt the Resolution.
9.14. Subject: A Resolution Authorizing the City Manager to Execute Contract Amendment No. 2023-258-1 with the Sacramento County Sheriff's Office for a Term Starting July 1, 2026, and Ending June 30, 2027, for the Supervision of the Sheriff's Work Project Program, Inmate Crew, for Flood Control and Landscaping Maintenance for an Amount not to Exceed $94,000, Bringing the Total Contract to an Amount not to Exceed $348,563.
Recommendation: Adopt the Resolution.
9.15. Subject: A Resolution Authorizing the City Manager to Execute Contract Amendment No. 2025-162-3 with Ghilotti Bros., Inc. to Increase the Contract Amount from $7,900,591.96 to an Amount not to Exceed $8,470,900.42 for Construction of the Countryside Neighborhood Street Rehabilitation Phase 2 Project.
Recommendation: Adopt the Resolution.
10. CONSENT PUBLIC HEARING ITEMS - ROLL CALL VOTE
None.
11. PUBLIC HEARING ITEMS
None.
ITEM 13.1. ATTACHMENT 1 Rancho Cordova City Council - DRAFT MINUTES
Meeting of Monday, August 17, 2026
12. REGULAR CALENDAR ITEMS
12.1. Subject: Rancho Cordova Police Department Update.
Recommendation: Receive presentation.
Mayor Gatewood opened the public comment period. Seeing no speakers, Mayor Gatewood closed the public comment period.
ACTION: Input was received regarding the Rancho Cordova Police Department Update.
12.2. Subject: Discussion and Decision Regarding the November 3, 2026, General Municipal Election with Not More Candidates Than Offices to be Elected for the Office of City Council Member District 2 that Was to be Elected at the General Municipal Election on Tuesday, November 3, 2026.
Recommendation: Review the Certification of Facts and choose one of the following actions:
1. Adopt a Resolution appointing the nominee to the elected office; or
2. Elect to hold November 3, 2026, General Municipal Election as previously adopted on June 1, 2026, by Resolution No. 70-2026.
Mayor Gatewood opened the public comment period. The following individuals addressed the Council or submitted public comment via email:
1. Diann Rogers
Mayor Gatewood closed the public comment period.
ACTION: Motion to adopt the Resolution appointing the nominee Elliott Stevenson to the elected office by Little second by Budge;
Motion failed with a 2:3 vote.
AYES: Budge and Little
NOES: Pulipati, Sander, and Gatewood
ABSENT: None
ABSTAIN: None
ACTION: Motion to hold the November 3, 2026, General Municipal Election as previously adopted on June 1, 2026, by Resolution No. 70-2026 by Gatewood, second by Sander;
Motion passed with a 3:2 vote.
AYES: Pulipati, Sander, and Gatewood
NOES: Budge and Little
ABSENT: None
ABSTAIN: None
13. COUNCIL REQUESTS FOR FUTURE AGENDA ITEMS
None.
14. ADJOURNMENT
Mayor Gatewood adjourned the meeting in memory of Steve Nelson at 6:55 p.m.
___________________
Stacy Leitner, CMC
City Clerk
ITEM 13.1. ATTACHMENT 2
CITY OF RANCHO CORDOVA
CITY COUNCIL MEETING
Tuesday, August 25, 2026
5:30 PM – Special Meeting/Work Session
American River Room
City Hall
2729 Prospect Park Drive, Rancho Cordova
DRAFT MINUTES
1. SPECIAL MEETING - CALL TO ORDER/ROLL CALL
Mayor Gatewood called the Special meeting to order at 5:33 p.m.
Council Members Present: Linda Budge, Joe Little, David Sander, and Mayor Garrett Gatewood
Council Members Absent: Siri Pulipati
Staff Members Present: Stacy Leitner, Anthony Amara, Persephonie Riley, and Micah Runner
2. PUBLIC COMMENT
Mayor Gatewood stated that public comment would be taken at the time the item on the agenda was heard.
3. SPECIAL MEETING
3.1. Subject: Rancho Cordova Community Center Discussion.
Recommendation: Receive information and provide direction.
Mayor Gatewood opened the public comment period. The following individuals addressed the Council or submitted public comment via email:
1. Jim Garcia
2. Melanie Freer
3. Scott Hermansen
4. Janelle Phillips
5. Margaret Teichert
ITEM 13.1. ATTACHMENT 2 Rancho Cordova City Council - DRAFT MINUTES
Meeting of Tuesday, August 25, 2026
6. Cheryl Gleason
7. Pam Trump
8. Shira Lane
9. Amy Goodwin
10. Sheryl Longsworth
11. David Briar
Mayor Gatewood closed the public comment period.
ACTION: Input was received regarding the Rancho Cordova Community Center Discussion.
4. ADJOURN TO CLOSED SESSION
Mayor Gatewood adjourned the meeting to closed session at 7:14 p.m.
5. CLOSED SESSION - CALL OR ORDER/ROLL CALL
Mayor Gatewood called closed session to order at 7:15 p.m.
Council Members Present: Linda Budge, Joe Little, David Sander, and Mayor Garrett Gatewood
Council Members Absent: Siri Pulipati
Staff Members Present: Anthony Amara, Kim Juran, Megan Siren, and Micah Runner
6. CLOSED SESSION
Council met in closed session to discuss the following item:
6.1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS: Pursuant to Government Code Section 54956.8: Properties: 10845 International Drive,10875 International Drive, and 3188 Zinfandel Drive, Rancho Cordova. APN: 072-0690-099-0000, 072-0690-098- 0000, and 072-0690-091-0000. City Negotiators: Micah Runner, City Manager, and Adam U. Lindgren, City Attorney. Negotiating Parties: VSP Holding Company Inc. Under Negotiation: Price and Terms of Payment.
7. OPEN SESSION - REPORT FROM CLOSED SESSION
Deputy City Attorney Anthony Amara reported that staff was given direction and no reportable action was taken in closed session.
8. ADJOURNMENT
Mayor Gatewood adjourned the meeting at 7:24 p.m.
_________________
Stacy Leitner, CMC
City Clerk
MEMORANDUM
City Council Staff Report - Page 1 of 2
ITEM 13.2.
DATE: September 8, 2026
TO: Honorable Mayor and Council Members
FROM: Stacy Leitner, City Clerk
SUBJECT: BIENNIAL NOTICE OF INTENTION TO REVIEW AND AMEND THE
CONFLICT OF INTEREST CODE FOR THE CITY OF RANCHO
CORDOVA
RECOMMENDATION
Receive Biennial Notice of Intention to Review and Amend the Conflict of Interest Code for the City of Rancho Cordova.
RESULT OF RECOMMENDED ACTION
Filing of the Updated Conflict of Interest Code for the City of Rancho Cordova Designated Employees would result in the city's compliance with Fair Political Practices Commission requirements.
BACKGROUND
The Political Reform Act requires public agencies to adopt a Conflict of Interest Code. Under the Political Reform Act, each city is required to review its Conflict of Interest Code biennially and notify the City Council as to whether or not the Conflict of Interest Code needs to be amended or no amendment is required. The 2026 Local Agency Biennial Notice has been completed and submitted to the City Council (Attachment 1).
The Conflict of Interest Code designates positions required to file an annual Statement of Economic Interests (Form 700) and assigns disclosure categories specifying the types of interests that must be reported. These statements are held by the agency as public documents, with certain positions required to file a Statement of Economic Interests directly with the Fair Political Practices Commissions (FPPC), which administers the requirements of the Political Reform Act.
Elected officials and public employees who make or influence governmental decisions are required to submit a Statement of Economic Interests (Form 700). A Form 700 1) provides information to the public about an official's personal financial interests to ensure that officials are making decisions in the best interest of the public and not enhancing their personal finances and 2) serves as a reminder of potential conflicts of interests so the official can abstain from making or participating in governmental decisions that are deemed conflicts of interest.
Local agencies must review their Conflict of Interest Code biennially to ensure the Code
City Council Staff Report - Page 2 of 2
accurately designates the appropriate positions and requires disclosure by designated officials in the appropriate disclosure category. The City of Rancho Cordova's Conflict of Interest was last modified in 2024. The Political Reform Act requires all positions that make or participate in making governmental decisions be designated. The biennial review of the Conflict of Interest Code has been completed (Attachment 2). Positions proposed to be added to the Conflict of Interest Code or amended (position title and/or disclosure category) are shown in bold and highlighted in green; positions proposed to be removed because the job title has changed or has been eliminated are shown in strikethrough.
The City Council, City Manager, City Attorney, Treasurer/Administrative Services Director, Planning Commissioners, Public Investment Managers, and Candidates for Elective Office are mandated filers subject to the disclosure requirements set forth in Government Code Section 87200.
Prior to Council's consideration to adopt a resolution amending the Conflict of Interest Code at an upcoming council meeting in November 2026, employees impacted by this potential amendment will be notified.
FISCAL IMPACT AND FUNDING SOURCE
There is no fiscal impact.
ATTACHMENT(S)
1. 2026 Local Agency Biennial Notice
2. 2026 Proposed Changes to the City of Rancho Cordova Conflict of Interest Code
www.fppc.ca.gov
FPPC Advice: [email protected] (866.275.3772)
2026 Local Agency Biennial Notice
N
ame of Agency:
M
ailing Address:
C
ontact Person: Phone No.
E
mail: Alternate Email:
A
ccurate disclosure is essential to monitor whether officials have conflicts of interest and to help ensure public trust in government. The biennial review examines current programs to ensure that the agency’s code includes disclosure by those agency officials who make or participate in making governmental decisions.
This agency has reviewed its conflict of interest code and has determined that (check one BOX):
An amendment is required. The following amendments are necessary:
(Chec
k all that apply.)
I
nclude new positions
Re
vise disclosure categories
Re
vise the titles of existing positions
D
elete titles of positions that have been abolished and/or positions that no longer make or participate in making governmental decisions
Oth
er (describe)
The code is currently under review by the code reviewing body.
No amendment is required. (If your code is over five years old, amendments may be necessary.)
V
erification (to be completed if no amendment is required) This agency’s code accurately designates all positions that make or participate in the making of governmental decisions. The disclosure assigned to those positions accurately requires that all investments, business positions, interests in real property, and sources of income that may foreseeably be affected materially by the decisions made by thos e holding designated positions are reported. The code includes all other provisions required by Government Code Section 87302.
__________________________________________
_________________________
S
ignature of Chief Executive Officer Date
All agencies must complete and return this notice regardless of how recently your code was approved or amended. Please return this notice no later than October 1, 2026, or by the date specified by your agency, if earlier, to:
(
PLACE RETURN ADDRESS OF CODE REVIEWING BODY HERE)
PLEASE DO NOT RETURN THIS FORM TO THE FPPC.
ITEM 13.2.
ATTACHMENT 1
ITEM 13.2. ATTACHMENT 2 2026 Proposed Changes for the City of Rancho Cordova Conflict of Interest Code Page 1 of 4
CONFLICT OF INTEREST CODE FOR THE CITY OF RANCHO CORDOVA
The Political Reform Act (Government Code Section 81000, et. seq.) requires state and local government agencies to adopt and promulgate conflict-of-interest codes. The Fair Political Practices Commission has adopted a regulation (2 California Code of Regulations Section 18730) that contains the terms of a standard conflict of interest code and may be incorporated by reference in an agency’s code. After public notice and hearing, the standard code may be amended by the Fair Political Practices Commission (FPPC) to conform to amendments in the Political Reform Act. Therefore, the terms of 2 California Code of Regulations Section 18730 and any amendments to it duly adopted by the Fair Political Practices Commission are hereby incorporated by reference. This regulation and the attached Appendices designating positions and establishing disclosure requirements shall constitute the conflict-of-interest code of the City of Rancho Cordova.
Individuals holding designated positions shall file their statements with the City Clerk, which will retain the statements and make the statements available for public inspection and reproduction (Government Code Section 81008). Public Officials specified in Government Code Section 87200 file their statements with the Fair Political Practices Commission.
DESIGNATED POSITIONS
The positions listed below constitute the list of designated positions required by the City of Rancho Cordova Conflict of Interest Code (2 Cal. Code of Regs. Section 18730). The individual occupying each position is deemed to make, or participate in the making of, decisions that may have a material effect on a financial interest of that individual. The individuals occupying the designated positions shall disclose their economic interests in accordance with the corresponding disclosure categories, defined at the end of this document.
POSITION CATEGORY
Accountant 2
Administrative Services Director 1
Animal Services Officer I/II 2
Assistant Administrative Services Director – Finance 1 Assistant Administrative Services Director – Human Resources 1 Assistant City Attorney 1
Assistant City Clerk 1
Assistant City Manager 1
Assistant Civil Engineer 2
Assistant Community Development Director 1
Assistant Finance Director 1
Assistant Planner 2
Assistant Police Chief 1
Assistant Public Works Director 1
Assistant to the City Manager 1
Assistant Transportation Planner 2
Associate Civil Engineer 2
ITEM 13.2. ATTACHMENT 2 2026 Proposed Changes for the City of Rancho Cordova Conflict of Interest Code Page 2 of 4
POSITION CATEGORY
Associate Planner 2
Associate Transportation Planner 2
Building Inspector I/II 2
Building Inspector Supervisor 2
Building Permit Services Supervisor 2
Building Plans Examiner I/II 2
Chief Building Official 1
Chief Innovation/Information Officer 1
City Clerk 1
Code Enforcement Manager 1
Code Enforcement Officer I/II 2
Code Enforcement Supervisor 2
Communications & Legislative Public Affairs Director 1 Communications Manager 2
Communications Officer I/II 2
Community Development Director 1
Community Engagement Manager 2
Community Services Director 1
Deputy City Attorney 1
Development Senior Analyst 2
Economic Development Director 1
Economic Development Manager 1
Facilities Services Manager 2
Finance Analyst I/II 2
Finance Manager 1
Housing Manager 1
Human Resources Analyst I/II 2
Human Resources Manager 1
Information Technology Analyst I/II 2
Information Technology Analyst II 2
Information Technology Manager 1
Maintenance & Operations Supervisor 2
Management Analyst I/II 2
Neighborhood Services Director 1
Neighborhood Services Manager 1
Planning Manager 1
Police Chief 1
Principal Civil Engineer 1
Principal Finance Analyst 1
ITEM 13.2. ATTACHMENT 2 2026 Proposed Changes for the City of Rancho Cordova Conflict of Interest Code Page 3 of 4
POSITION CATEGORY
Principal Human Resources Analyst 2
Principal Information Technology Analyst 2
Principal Management Analyst 2
Principal Planner 1
Principal Transportation Planner 1
Program Manager 2
Public Works Director 1
Public Works Division Manager- Maintenance and Operations 1 Senior Accountant 2
Senior Animal Services Officer 1
Senior Building Inspector 2
Senior Building Plans Examiner 2
Senior Civil Engineer 2
Senior Code Enforcement Officer 1
Senior Communications Officer 1
Senior Environmental Planner 2
Senior Finance Analyst 2
Senior Human Resources Analyst 1
Senior Information Technology Analyst 1
Senior Management Analyst 1
Senior Planner 1
Senior Transportation Planner 2
Consultants shall be designated on a case-by-case basis, depending upon the nature of their services.
Archeologist 2
Biologist 2
Bond Counsel 1
Bond Underwriter 1
Building Inspector I/II 2
Economic Development Business Consultant 1
CEQA Advisor/Analyst 3
Code Enforcement Officer I/II 2
Financial Advisor 1
Investment Advisor 1
Habitat Conservation Plan Advisor 2
Senior Transportation Engineer 1
Special Tax Consultant 1
ITEM 13.2. ATTACHMENT 2 2026 Proposed Changes for the City of Rancho Cordova Conflict of Interest Code Page 4 of 4
BOARDS AND COMMISSIONS CATEGORY
Community Enhancement & Investment Fund Committee Member 1
Boards and Commissions shall be designated on a case-by-case basis, depending upon the nature of their services.
PUBLIC OFFICIALS SPECIFIED IN GOVERNMENT CODE SECTION 87200
The following positions shall file a Statement of Economic Interests pursuant to Government Code Section 87200:
Members of the Rancho Cordova City Council
City Manager
City Attorney
Treasurer / Administrative Services Director
Members of the Rancho Cordova Planning Commission
Public Investment Manager
Candidates for Elective Office
DISCLOSURE CATEGORIES
Disclosure Category 1
Individuals in this category shall disclose all interests in real property located within the City and all investments in, business positions with, and sources of income from entities having an interest in real property within the City or entities which are of the type to do business with or within the City.
Disclosure Category 2
Individuals in this category shall disclose all investments and business positions in business entities, and income from sources which: (1) are contractors or subcontractors engaged in the performance of work or services of the type utilized by the City, or (2) which manufacture or sell supplies, material, machinery or equipment of the type utilized by the City.
Disclosure Category 3
Individuals in this category shall disclose all investments and business positions in business entities, and income from sources which: (1) are contractors or subcontractors engaged in the performance of work or services of the type utilized by the designated employee's department, or (2) which manufacture or sell supplies, material, machinery or equipment of the type utilized by the designated employee's department.
MEMORANDUM
City Council Staff Report - Page 1 of 2
ITEM 13.3.
DATE: September 8, 2026
TO: Honorable Mayor and Council Members
FROM: Albert Stricker, Public Works Director
Philip Banea, Associate Transportation Planner
SUBJECT: A RESOLUTION AUTHORIZING THE PUBLIC WORKS DIRECTOR TO
EXECUTE AND SUBMIT THE CITY OF RANCHO CORDOVA
TRANSPORTATION DEVELOPMENT ACT CLAIM
RECOMMENDATION
Adopt the Resolution.
RESULT OF RECOMMENDED ACTION
Adoption of the Resolution would authorize the Public Works Director to execute and submit Rancho Cordova Transportation Development Act (TDA) claims for FY 26/27 to the Sacramento Council Area of Governments (SACOG).
BACKGROUND
The City of Rancho Cordova receives Local Transportation Funds (LTF) for the city’s bicycle and pedestrian program through the Transportation Development Act (TDA). The city receives an allocation of LTF funds from Sacramento Council Area of Governments (SACOG) that average about $96,500 per year (since FY 21/22).
The city is actively evaluating its Trip Reduction Program to incentivize residents to drive less, which includes the CordoVan shuttle routes and incentives provided by the 50 Corridor TMA to walk, bike, and use transit more often. The evaluation is also looking into best practices to encourage walking, bicycling, and/or taking transit. The end goal of this evaluation is to provide city staff options and recommendations for an updated program. This evaluation is part of the city's wider Capital Improvement Program (CIP) Project known as the Transit Improvement Program, which is funded through the city's Transit Tax Funds. As part of the FY 26/27 Budget, $150,000 was budgeted from the city’s TDA allocation to the Transit Improvement Program.
The city is starting a design project to add a shared use path on Douglas Road, west of Sunrise Boulevard. Design and eventual construction of this shared use path would allow neighborhood residents in Anatolia to walk or bike to the Folsom South Canal Trail. This design project is part of the city's wider CIP Project known as Traffic Project Development. As part of the FY 26/27 Budget, $100,000 was budgeted from the city’s TDA allocation to the Douglas Road West Shared Use Path Design Project.
City Council Staff Report - Page 2 of 2
Prior to submitting any TDA claims, the city must demonstrate that the funds are budgeted, and that the city has the authority to submit a claim. This resolution authorizes the Public Works Director to execute and submit claims to SACOG for TDA funding.
FISCAL IMPACT AND FUNDING SOURCE
There is no fiscal impact to the General Fund. The $250,000 of TDA funds will be used on the Transit Improvement Program and Douglas Road West Shared Use Path Design Projects.
ATTACHMENT(S)
1. Resolution
ITEM 13.3. ATTACHMENT 1 Resolution No. XX-2026 Page 1 of 1
CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2026
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, STATE
OF CALIFORNIA, AUTHORIZING THE PUBLIC WORKS DIRECTOR TO EXECUTE AND
SUBMIT THE CITY OF RANCHO CORDOVA TRANSPORTATION DEVELOPMENT ACT CLAIM FOR FY 26/27 TO THE SACRAMENTO AREA COUNCIL OF GOVERNMENTS
WHEREAS, the City of Rancho Cordova receives Local Transportation Funds for the city's transportation system through the Transportation Development Act (TDA); and
WHEREAS, the city desires to utilize these funds for the Transit Improvement Program and Douglas Road West Shared Use Path Project; and
WHEREAS, the Sacramento Area Council of Governments (SACOG) requires submission of TDA claims to obtain these funds.
NOW, THEREFORE, BE IT HEREBY RESOLVED THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA does authorize the Public Works Director to execute and submit a FY 26/27 claim for the Local Transportation Funds in an amount not to exceed $250,000 to SACOG, along with any subsequent amendments should the amount of the requested funds be adjusted by SACOG.
PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 8th day of September 2026 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Garrett Gatewood, Mayor
Stacy Leitner, CMC
City Clerk
MEMORANDUM
City Council Staff Report - Page 1 of 2
ITEM 13.4.
DATE: September 8, 2026
TO: Honorable Mayor and Council Members
FROM:
Albert Stricker, Public Works Director
Khaliq McClean, Associate Civil Engineer
Sindia Maya, Assistant Civil Engineer
Kristine Courdy, Principal Civil Engineer
SUBJECT: A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT NO. 2026-191 WITH MARK THOMAS COMPANY, INC. IN AN AMOUNT NOT TO EXCEED $538,842.00 FOR DESIGN
DEVELOPMENT SERVICES FOR THE FOLSOM BOULEVARD
PAVEMENT REHABILITATION PROJECT
RECOMMENDATION
Adopt the Resolution.
RESULT OF RECOMMENDED ACTION
Adoption of the Resolution would award a design contract to preserve the existing pavement on Folsom Boulevard that protects the $42M investment of the corridor, reduces long-term costs, and maintains reliable access for residents, commuters, and transit users.
BACKGROUND
Folsom Boulevard serves as a key multimodal and economic corridor and has been the focus of over $42 million in prior investment through multiple phases of the Folsom Boulevard Streetscape Enhancements Project. The current Pavement Management Program (PMP) emphasizes timely maintenance to avoid significantly higher reconstruction costs. Through this process, Folsom Boulevard was identified as the next priority corridor based on its condition, frequency of maintenance needs, and critical role in serving the community. The Folsom Boulevard Pavement Rehabilitation Project involves pavement rehabilitation with striping improvements on Folsom Boulevard from Mather Field Road to Zinfandel Drive, see Attachment 3. This project builds on the previous investment by preserving infrastructure, reducing long-term costs, and maintaining reliable access for residents, commuters, and transit users.
City staff is proposing a contract with Mark Thomas & Company, Inc. Attachment 2 to deliver the plans, specifications and estimates for the construction of the project. Mark Thomas & Company, Inc. was chosen for this project based on their experience and placement in the city's list of pre-qualified and competitively selected consulting firms.
City Council Staff Report - Page 2 of 2
The rehabilitation of the city streets is not only necessary but also aligns with city goals to promote the positive image of Rancho Cordova; ensure a safe, inviting and livable community; and ensure the availability of the best public services in the region while practicing sound financial management.
FISCAL IMPACT AND FUNDING SOURCE
The Folsom Boulevard Pavement Rehabilitation Project design would be funded through the deferred maintenance funding in the city's Capital Improvement Program.
ATTACHMENT(S)
1. Resolution
2. Contract No. 2026-191
3. Project Area Map
ITEM 13.4. ATTACHMENT 1
Resolution No. XX-2026 Page 1 of 1
CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2026
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, STATE OF CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT NO. 2026-191 WITH MARK THOMAS COMPANY, INC. IN AN AMOUNT NOT TO EXCEED $538,842.00 FOR DESIGN DEVELOPMENT SERVICES FOR THE FOLSOM BOULEVARD
PAVEMENT REHABILITATION PROJECT
WHEREAS, the City of Rancho Cordova desires to enter into Contract No. 2026-191 with Mark Thomas & Company, Inc. in an amount not to exceed $538,842.00 for design development services for the Folsom Boulevard Pavement Rehabilitation Project; and
WHEREAS, the project will include pavement rehabilitation with striping improvements on Folsom Boulevard from Mather Field Road to Zinfandel Drive; and
WHEREAS, funding for this project will consist of deferred maintenance funding in the City's Capital Improvement Program; and
WHEREAS, the services will exceed the maximum amount the City Manager has authorization to approve.
NOW, THEREFORE, BE IT HEREBY RESOLVED THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA does authorize the City Manager to execute Contract No. 2026-191 with Mark Thomas & Company, Inc. in an amount not to exceed $538,842.00 and in a form approved by the City Attorney for the Folsom Boulevard Pavement Rehabilitation Project.
PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 8th day of September 2026 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Garrett Gatewood, Mayor
Stacy Leitner, CMC
City Clerk
Professional Services Agreement between
City of Rancho Cordova and Mark Thomas & Company, Inc.
CONTRACT NO. 2026-191
PROFESSIONAL SERVICES AGREEMENT BETWEEN
THE CITY OF RANCHO CORDOVA AND MARK THOMAS & COMPANY, INC.
FOR THE FOLSOM BOULEVARD PAVEMENT REHABILITATION PROJECT TH
IS AGREEMENT (hereinafter referred to as “Agreement”) for professional services is made by and between the City of Rancho Cordova, a California municipal corporation, (herein “City”) and Mark Thomas & Company, Inc., a California Corporation (“Professional”) as of September 8, 2026.
SECT
ION 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Professional shall provide to City the services described in the Scope of Services attached as Exhibit A (“Services”) at the time and place and in the manner as specified therein. In the event of a conflict or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on the date first noted above and shall end on December 31, 2027, the date of completion specified in Exhibit A. Professional shall complete the services described in Exhibit A prior to that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Professional to complete the services required by this Agreement shall not affect the City’s right to terminate the Agreement, as provided for in Section 8.
1.2 Standard of Performance. Professional shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Professional is engaged in the geographical area in which Professional practices its profession. Professional shall prepare all work products required by this Agreement in a substantial, first -class manner and shall conform to the standards of quality normally observed by a person practicing in Professional's profession.
1.3 Assignment of Personnel. Professional shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Professional shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons.
1.4 Time. Professional shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Section 1.2 above and to satisfy Professional’s obligations hereunder.
SECTION 2. COMPENSATION.
City hereby agrees to pay Professional a sum not to exceed Five Hundred Thirty-Eight Thousand Eight Hundred Forty-Two Dollars and Zero Cents ($538,842.00), notwithstanding any contrary indications that may be contained in Professional’s proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Professional’s proposal, attached as Exhibit B, regarding the amount of compensation, the Agreement shall prevail. City shall pay Professional for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Professional for services rendered pursuant to this Agreement. Professional shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City, Professional shall not bill City for duplicate services performed by more than one person.
ITEM 13.4.
ATTACHMENT 2
Professional Services Agreement between
City of Rancho Cordova and Mark Thomas & Company, Inc.
CONTRACT NO. 2026-191
Professional shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City, Professional shall not bill City for duplicate services performed by more than one person.
Professional and City acknowledge and agree that compensation paid by City to Professional under this Agreement is based upon Professional’s estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Professional. Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Professional and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2.1 Invoice. Professional shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information:
2.1.1 Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;
2.1.2 The beginning and ending dates of the billing period;
2.1.3 A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion;
2.1.4 At City’s option, for each work item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense;
2.1.5 The total number of hours of work performed under the Agreement by Professional and each employee, agent, and subcontractor of Professional performing services hereunder, as well as a separate notice when the total number of hours of work by Professional and any individual employee, agent, or subcontractor of Professional reaches or exceeds 800 hours, which shall include an estimate of the time necessary to complete the work described in Exhibit A;
2.1.6 The Professional’s signature.
2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have thirty (30) days from the receipt of an invoice that complies with all of the requirements above to pay Professional.
2.3 Final Payment. City shall make the final payment within sixty (60) days after completion of the services and submittal to City of a final invoice, if all services required have been satisfactorily performed.
2.4 Total Payment. City shall pay for the services to be rendered by Professional pursuant to ITEM 13.4.
ATTACHMENT 2
Professional Services Agreement between
City of Rancho Cordova and Mark Thomas & Company, Inc.
CONTRACT NO. 2026-191
this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Professional in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Professional submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment.
2.5 Hourly Fees. Fees for work performed by Professional on an hourly basis shall not exceed the amounts shown on the fee schedule set forth in Exhibit B.
2.6 Reimbursable Expenses. Reimbursable expenses, if any, are set forth in Exhibit B.
Expenses not listed in Exhibit B are not chargeable to City. Reimbursable expenses are included in the total amount of compensation provided under this Agreement that shall not be exceeded.
2.7 Payment of Taxes. Professional is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.
2.8 Payment upon Termination. In the event that the City or Professional terminates this Agreement pursuant to Section 10, the City shall compensate the Professional for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Professional shall maintain adequate logs and timesheets in order to verify costs incurred to that date.
2.9 Authorization to Perform Services. The Professional is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator.
SECTION 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Professional shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Professional only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein.
City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Professional’s use while consulting with City employees and reviewing records and the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long- distance telephone or other communication charges, vehicles, and reproduction facilities.
SECTION 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Professional, at its own cost and expense, shall procure "occurrence coverage" insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Professional and its agents, representatives, employees, and subcontractors.
Professional shall provide proof satisfactory to City of such insurance that meets the requirements of this ITEM 13.4.
ATTACHMENT 2
Professional Services Agreement between
City of Rancho Cordova and Mark Thomas & Company, Inc.
CONTRACT NO. 2026-191
section and under forms of insurance satisfactory in all respects to the City. Professional shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Professional's bid. Professional shall not allow any subcontractor to commence work on any subcontract until Professional has obtained all insurance required herein for the subcontractor(s) and provided evidence thereof to City. Verification of the required insurance shall be submitted and made part of this Agreement prior to execution. Professional shall maintain all required insurance listed herein for the duration of this Agreement.
4.1 Workers’ Compensation. Professional shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Professional. The Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,000.00) per accident. In the alternative, Professional may rely on a self -insurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code.
Determination of whether a self-insurance program meets the standards of the Labor Code shall be solely in the discretion of the Contract Administrator. The insurer, if insurance is provided, or the Professional, if a program of self-insurance is provided, shall waive all rights of subrogation against the City and its officers, officials, employees, and volunteers for loss arising from work performed under this Agreement.
An endorsement shall state that coverage shall not be canceled except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City.
Professional shall notify City within fourteen (14) days of notification from Professional’s insurer if such coverage is suspended, voided or reduced in coverage or in limits.
The requirement to maintain Statutory Worker’s Compensation and Employer’s Liability Insurance may be waived by the City upon written verification that Professional does not have any employees.
Professional hereby acknowledges and agrees to the insurance requirements set ______ forth in this section which shall be monitored for compliance by Ebix, RCS, Inc.
Initial
4. 2 Commercial General and Automobile Liability Insurance.
4.2.1 General requirements. Professional, at its own cost and expense, shall maintain commercial general liability insurance for the term of this Agreement in an amount not less than TWO MILLION DOLLARS ($2,000,000.00) and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00). The commercial general liability and automobile liability insurance shall be per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a commercial general liability insurance or an automobile liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, ITEM 13.4.
ATTACHMENT 2
Professional Services Agreement between
City of Rancho Cordova and Mark Thomas & Company, Inc.
CONTRACT NO. 2026-191
including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non- owned automobiles.
4.2.2 Minimum scope of coverage. Commercial general liability coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (most recent edition) covering comprehensive General Liability on an “occurrence” basis. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (most recent edition), Code 1 (any auto). No endorsement shall be attached limiting the coverage.
4.2.3 Additional requirements. Each of the following shall be included in the insurance coverage or added as an endorsement to the policy.
a. City and its officers, employees, agents, and volunteers shall be covered as additional insureds with respect to each of the following: liability arising out of activities performed by or on behalf of Professional, including the insured’s general supervision of Professional; products and completed operations of Professional; premises owned, occupied, or used by Professional; and automobiles owned, leased, or used by the Professional.
The coverage shall contain no special limitations on the scope of protection afforded to City or its officers, employees, agents, or volunteers. b. The insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis.
c. An endorsement must state that coverage is primary insurance with respect to the City and its officers, officials, employees, and volunteers, and that no insurance or self-insurance maintained by the City shall be called upon to contribute to a loss under the coverage.
d. Any failure of Professional to comply with reporting provisions of the policy shall not affect coverage provided to City and its officers, employees, agents, and volunteers.
e. An endorsement shall state that coverage shall not be canceled except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. Professional shall notify City within fourteen (14) days of notification from Professional’s insurer if such coverage is suspended, voided or reduced in coverage or in limits.
Professional hereby acknowledges and agrees to the insurance requirements set ______ forth in this section which shall be monitored for compliance by Ebix, RCS, Inc.
Initial
ITEM 13.4.
ATTACHMENT 2
Professional Services Agreement between
City of Rancho Cordova and Mark Thomas & Company, Inc.
CONTRACT NO. 2026-191
4.3 Professional Liability Insurance. Professional, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than TWO MILLION DOLLARS ($2,000,000) covering the licensed professionals’ errors and omissions.
4.3.1 Any deductible or self-insured retention shall not exceed $150,000 per claim.
4.3.2 An endorsement shall state that coverage shall not be suspended, voided, canceled by either party, or reduced in coverage or in limits, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City.
4.3.3 The following provisions shall apply if the professional liability coverages are written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement or the work, so long as commercially available at reasonable rates.
c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Professional must provide extended reporting coverage for a minimum of five (5) years after completion of the Agreement or the work.
The City shall have the right to exercise, at the Professional’s sole cost and expense, any extended reporting provisions of the policy, if the Professional cancels or does not renew the coverage.
d. A copy of the claim reporting requirements must be submitted to the City prior to the commencement of any work under this Agreement.
Professional hereby acknowledges and agrees to the insurance requirements set ______ fo
rth in this section which shall be monitored for compliance by Ebix, RCS, Inc.
Initial
4.4 All Polices Requirements.
4.4.1 Acceptability of insurers. All insurance required by this section is to be placed with insurers with a Bests’ rating of no less than A:VII.
4.4.2 Verification of coverage. Prior to beginning any work under this Agreement, Professional shall furnish City with certificates of insurance and with original endorsements effecting coverage required herein. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The City reserves the right to require complete, certified copies of all required insurance policies, at any time.
ITEM 13.4.
ATTACHMENT 2
Professional Services Agreement between
City of Rancho Cordova and Mark Thomas & Company, Inc.
CONTRACT NO. 2026-191
4.4.3 Subcontractors. Professional shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.
4.4.4 Deductibles and Self -Insured Retentions. Professional shall disclose to and obtain the approval of City for the self -insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement.
During the period covered by this Agreement, only upon the prior express written authorization of Contract Administrator, Professional may increase such deductibles or self-insured retentions with respect to City, its officers, employees, agents, and volunteers. The Contract Administrator may condition approval of an increase in deductible or self -insured retention levels with a requirement that Professional procure a bond, guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them.
4.4.5 Waiver of Subrogation. Professional hereby agrees to waive subrogation which any insurer or contractor may require from vendor by virtue of the payment of any loss. Consultant agrees to obtain any endorsements that may be necessary to effect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the entity for all work performed by the
Professional, its employees, agents, and subcontractors.
4.4.6 Notice of Reduction in Coverage. In the event that any coverage required by this section is reduced, limited, or materially affected in any other manner, Professional shall provide written notice to City at Professional’s earliest possible opportunity and in no case later than five (5) days after Professional is notified of the change in coverage.
4.5 Remedies. In addition to any other remedies City may have if Professional fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Professional’s breach:
4.5.1 Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;
4.5.2 Order Professional to stop work under this Agreement or withhold any payment that becomes due to Professional hereunder, or both stop work and withhold any payment, until Professional demonstrates compliance with the requirements hereof; and/or
4.5.3 Terminate this Agreement.
ITEM 13.4.
ATTACHMENT 2
Professional Services Agreement between
City of Rancho Cordova and Mark Thomas & Company, Inc.
CONTRACT NO. 2026-191
SECTION 5. INDEMNIFICATION AND PROFESSIONAL’S RESPONSIBILITIES.
5.1 General Requirements. Professional shall indemnify, defend with counsel selected by the City, and hold harmless the City and its officials, officers, employees, agents, and volunteers from and against any and all losses, liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions of Professional or its employees, subcontractors, or agents, by acts for which they could be held strictly liable, or by the quality or character of their work. The foregoing obligation of Professional shall not apply when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the actions of Professional or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or violation of law.
It is understood that the duty of Professional to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Professional from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Professional acknowledges and agrees to the provisions of this Section and that it is a material element of consideration.
5.2 PERS Indemnification. In the event that Professional or any employee, agent, or subcontractor of Professional providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (“PERS”) to be eligible for enrollment in PERS as an employee of City, Professional shall indemnify, defend, and hold harmless City for the payment of any and all employee and/or employer contributions for PERS benefits on behalf of Professional or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City, and any attorneys’ fees and costs incurred by the City to enforce this Section.
5.3 Design Professionals. To the extent that the services under this Agreement include design professional services subject to California Civil Code Section 2782.8, as may be amended from time to time, Professional’s duty to indemnify under Sections 5.1 and 5.2 shall only be to the maximum extent permitted by California Civil Code Section 2782.8.
SECTION 6. STATUS OF PROFESSIONAL.
6.1 Independent Contractor. At all times during the term of this Agreement, Professional shall be an independent contractor as defined in Labor Code Section 3353, and shall not be an employee of City. Nothing contained in this Agreement shall be construed to be inconsistent with the foregoing relationship or status. City shall have the right to control Professional only insofar as the results of Professional's services rendered pursuant to this Agreement and ITEM 13.4.
ATTACHMENT 2
Professional Services Agreement between
City of Rancho Cordova and Mark Thomas & Company, Inc.
CONTRACT NO. 2026-191
assignment of personnel pursuant to Subparagraph 1.3; however, otherwise City shall not have the right to control the means and methods by which Professional accomplishes services rendered pursuant to this Agreement. Professional shall have no power or authority by this Agreement to bind the City in any respect. All employees and agents hired or retained by Professional are employees and agents of Professional and not of the City. The City shall not be obligated in any way to pay any wage claims or other claims made against Professional by any such employees or agents, or any other person resulting from performance of this Agreement.
Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Professional and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. Professional shall not allow any employee, agent or subcontractor to become eligible for a claim for PERS benefits.
6.2 Professional Not an Agent. Except as City may specify in writing, Professional shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Professional shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.
SECTION 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Professional and any subcontractors shall comply with all laws and regulations applicable to the performance of the work hereunder, including but not limited to, the California Building Code, the Americans with Disabilities Act, and any copyright, patent or trademark law. Professional’s failure to comply with any law(s) or regulation(s) applicable to the performance of the work hereunder shall constitute a breach of contract.
7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Professional and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program.
7.4 Licenses and Permits. Professional represents and warrants to City that Professional and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Professional represents and warrants to City that Professional and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, ITEM 13.4.
ATTACHMENT 2
Professional Services Agreement between
City of Rancho Cordova and Mark Thomas & Company, Inc.
CONTRACT NO. 2026-191
Professional and any subcontractors shall obtain and maintain valid Business Licenses from City during the term of this Agreement.
7.5 Nondiscrimination and Equal Opportunity. Professional shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Professional under this Agreement.
Professional shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Professional thereby.
Professional shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement.
SECTION 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Professional.
Professional may cancel this Agreement upon (30) days’ written notice to City and shall include in such notice the reasons for cancellation.
In the event of termination, Professional shall be entitled to compensation for services performed to the effective date of termination; City, however, may condition payment of such compensation upon Professional delivering to City any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Professional or prepared by or for Professional or the City in connection with this Agreement.
8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Professional understands and agrees that, if City grants such an extension, City shall have no obligation to provide Professional with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Professional for any otherwise reimbursable expenses incurred during the extension period.
8.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties.
8.4 Assignment and Subcontracting. City and Professional recognize and agree that this Agreement contemplates personal performance by Professional and is based upon a determination of Professional’s unique personal competence, experience, and specialized personal knowledge.
Moreover, a substantial inducement to City for entering into this ITEM 13.4.
ATTACHMENT 2
Professional Services Agreement between
City of Rancho Cordova and Mark Thomas & Company, Inc.
CONTRACT NO. 2026-191
Agreement was and is the professional reputation and competence of Professional.
Professional may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Professional shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator.
8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Professional shall survive the termination of this Agreement.
8.6 Options upon Breach by Professional. If Professional materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, the following:
8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Professional pursuant to this Agreement;
8.6.3 Retain a different Professional to complete the services described in Exhibit A not finished by Professional; and
8.6.4 Charge Professional the difference between the cost to complete the services described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Professional pursuant to Section 2 if Professional had completed the work.
SECTION 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Professional’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Professional prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Professional hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Professional agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both parties.
9.2 Professional’s Books and Records. Professional shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to the Professional pursuant to this Agreement.
ITEM 13.4.
ATTACHMENT 2
Professional Services Agreement between
City of Rancho Cordova and Mark Thomas & Company, Inc.
CONTRACT NO. 2026-191
9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this Agreement requires Professional to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement.
SECTION 10. MISCELLANEOUS PROVISIONS.
10.1 Attorneys’ Fees. If a Party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing Party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that Party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.
10.2 Venue. In the event that either Party brings any action against the other under this Agreement, the Parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Sacramento or in the United States District Court for the Eastern District of California.
10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.
10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.
10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties.
10.6 Use of Recycled Products. Professional shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper.
10.7 Conflict of Interest. Professional may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Professional in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq.
Professional shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq.
ITEM 13.4.
ATTACHMENT 2
Professional Services Agreement between
City of Rancho Cordova and Mark Thomas & Company, Inc.
CONTRACT NO. 2026-191
Professional hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Professional was an employee, agent, appointee, or official of the City in the previous twelve months, Professional warrants that it did not participate in any manner in the forming of this Agreement. Professional understands that, if this Agreement is made in violation of Government Code §1090 et seq., the entire Agreement is void and Professional will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Professional will be required to reimburse the City for any sums paid to the Professional. Professional understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California.
10.8 Solicitation. Professional agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.
10.9 Contract Administration. This Agreement shall be administered by Sindia Maya ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee.
10.10 Notices.
Any written notice to City shall be sent to:
ATTN: Sindia Maya
City of Rancho Cordova
2729 Prospect Park Drive
Rancho Cordova, CA 95670
Any written notice to Professional shall be sent to:
ATTN: Brian Sutliff
701 University Avenue, Suite 200
Sacramento, CA 95825
Email Address (used for insurance update requests)
[email protected]
10.11 Professional Seal. Where applicable in the determination of the Contract Administrator or when required by law, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/design preparation. The stamp/seal shall be in a block entitled "Seal and Signature of Registered Professional with report/design responsibility," as in the following example.
ITEM 13.4.
ATTACHMENT 2
Professional Services Agreement between
City of Rancho Cordova and Mark Thomas & Company, Inc.
CONTRACT NO. 2026-191
10.12 Integration. This Agreement, including the scope of services attached hereto and incorporated herein as Exhibit A, and the compensation schedule attached hereto and incorporated herein as Exhibit B, represents the entire and integrated agreement between City and Professional and supersedes all prior negotiations, representations, or agreements, either written or oral.
10.13 IRS Form W-9. Professional shall complete and submit Internal Revenue Service Form W- 9 to the City before execution of this Agreement. The City’s Finance Director shall have authority to waive this requirement.
Seal and Signature of Registered Professional with
report/design responsibility.
ITEM 13.4.
ATTACHMENT 2
Professional Services Agreement between
City of Rancho Cordova and Mark Thomas & Company, Inc.
CONTRACT NO. 2026-191
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and year set forth above, which date shall be considered the effective date of this Agreement.
CITY OF RANCHO CORDOVA PROFESSIONAL
Micah Runner, City Manager Matt Brogan, Executive Vice President + Principal Date: Date:
Attest:
Stacy Leitner, CMC, City Clerk
Date:
Approved as to Form:
Adam U. Lindgren, City Attorney
Date:
ITEM 13.4.
ATTACHMENT 2
Professional Services Agreement between
City of Rancho Cordova and Mark Thomas & Company, Inc. - Exhibit A CONTRACT NO. 2026-191
EXHIBIT A
SCOPE OF SERVICES
ITEM 13.4.
ATTACHMENT 2
City of Rancho Cordova
Public Works Department
2729 Prospect Park Dr
Rancho Cordova, CA 95670
Attn.: Kristine Courdy
RE: Folsom Boulevard Pavement Rehab Project
Dear Kristine:
Mark Thomas & Company, Inc. (Mark Thomas) understands that the City of Rancho Cordova (The City) is seeking a qualified firm to provide plans, specifications, and an engineer’s estimate of probable construction cost for the pavement rehabilitation of Folsom Boulevard between Mather Field Road and Zinfandel, including an extension yet to be determined.
Our team brings a strong understanding of public agency requirements across California, including familiarity with Caltrans Local Assistance Procedures and federally funded project compliance. We have worked on many projects with the City and are familiar with local and state requirements. We have supported a wide range of transportation and infrastructure improvements, including roadway rehabilitation, multimodal improvements, and structures coordination, and we approach each assignment with a focus on responsiveness and adaptability to meet evolving project needs. We understand the City’s goal of maintaining and repairing the streets and are confident in our ability to deliver a high-quality, context-sensitive solution that meets City and Caltrans standards while maintaining schedule and budget.
Our proposed team includes experienced transportation engineers, utility specialists, and survey professionals who have successfully completed similar federally funded pavement rehab projects. We are particularly well-versed in coordinating with Caltrans District 3, managing Preliminary Environmental Studies, and navigating utility coordination and stakeholder engagement f or complex urban roadway projects. Our approach emphasizes proactive coordination, rigorous quality control, and clear communication with City staff and stakeholders throughout all phases of project development.
In addition, we are very familiar with the stretch of Folsom Boulevard for this project, having completed a roadway improvement design within the same project limits. This will give us a headstart on this project because we already have as-builts and a wealth of information from our previous design effort.
Experienced Leadership. Our team will be managed by Brian Sutliff, PE, SE, an exceptionally qualified engineering manager with 40 years of experience managing engineering projects and programs ranging from buildings, bridges, and multi-billion-dollar programs. In his most significant experience, Brian was responsible for engineering management as well as being Director of Engineering for the California High-Speed Rail Program, involving development of the program-specific design criteria, compliance review of planning documents, multi-billion-dollar program cost optimization studies, third party and inter-agency program agreements, and engineering support of multiple design-build construction contracts.
Conflict of Interest. We ascertain that we have no conflict of interest with the City.
Disclosure of Lobbying Activities. We acknowledge that by signing this proposal, it constitutes a signature of certification for the Standard Form–LLL, “Disclosure of Lobbying Activities.”
We are excited about this opportunity and look forward to working with the City on this contract. As the Executive Vice President + Principal at Mark Thomas, I, Matt Brogan, am authorized to make legally binding commitments for the firm and negotiate a contract.
This proposal will remain firm for 90 days following the closing date for the receipt of proposals. If you have any questions about the proposal, please contact Brian Sutliff at (916) 496-0370, via email at [email protected], or at the mailing a ddress in the footer of this letter.
Sincerely,
MARK THOMAS s COMPANY, INC.
Matt Brogan, PE Brian Sutliff, PE, SE
Executive Vice President + Principal Project Manager
(916) 381-9100
701 UNIVERSITY AVENUE, SUITE 200
SACRAMENTO, CA 95825 MARKTHOMAS.COM
CONTRACT NO. 2026-191
ITEM 13.4.
ATTACHMENT 2
Folsom Boulevard Pavement Rehab
Design Development Services
City of Rancho Cordova
TASK 1 PROJECT MANAGEMENT AND COORDINATION .................................................... 2 Task 1.1 Project Management .................................................................................... 3 Task 1.2 Meetings and Coordination ............................................................................ 3 Task 1.3 Quality Control ............................................................................................. 4 TASK 2 PRELIMINARY ENGINEERING STUDIES ................................................................ 4 Task 2.1 Record Research and Data Collection ............................................................ 4 Task 2.2 Utility Coordination ....................................................................................... 5 TASK 3 GEOTECHNICAL INVESTIGATIONS AND REPORT (OPTIONAL) ................................ 6 Task 3.1 Subsurface Exploration ................................................................................. 6 Task 3.2 Laboratory Testing ......................................................................................... 7 Task 3.3 Engineering Analysis ..................................................................................... 7 Task 3.4 Pavement Design Report ............................................................................... 8 TASK 4 SURVEYS AND MAPPING .................................................................................... 8 Task 4.1 Supplemental Surveying ................................................................................ 8 Task 4.2 LIDAR Scan (Optional) ................................................................................... 9 TASK 5 ENVIRONMENTAL STUDIES & DOCUMENTATION .................................................. 9 Task 5.1 Project Description and Preliminary Environmental Study Form ..................... 10 Task 5.2 Technical Studies ........................................................................................ 10 Task 5.3 NEPA Documentation.................................................................................. 15 Task 5.4 Environmental Permitting ............................................................................ 15 TASK 6 UTILITY COORDINATION ................................................................................... 16 Task 6.1 Prepare Utility Conflict Mapping ................................................................... 16 Task 6.2 Utility Coordination Meetings ....................................................................... 16 Task 6.3 Caltrans Local Assistance Utility Documentation .......................................... 16 Task 6.4 Potholing of Utilities (Optional) .................................................................... 17 TASK 7 DESIGN (FINAL PS&E PACKAGE) ........................................................................ 17 ITEM 13.4.
ATTACHMENT 2
Folsom Boulevard Pavement Rehab
Design Development Services
City of Rancho Cordova
Task 7.1 65% PS&E .................................................................................................. 18 TASK 7.2 FINAL PS&E ............................................................................................... 19 TASK 8 BIDDING AND CONSTRUCTION SUPPORT ......................................................... 19 Task 8.1 Bidding Assistance ...................................................................................... 19 Task 8.2 Construction Support.................................................................................. 20 TASK 9 SPLIT PROJECT INTO 2 PHASES (OPTIONAL) ....................................................... 20 Task 9.1 Project Split (Optional) ................................................................................ 20
TASK 1 PROJECT MANAGEMENT AND COORDINATION
Mark Thomas will perform the work described herein for the Folsom Boulevard Pavement Rehabilita
on Project for the City of Rancho Cordova (“City”). The project scope is limited to pavement rehabilita
on within the exis
ng roadway limits, with no planned improvements
outside of the exis
ng curb lines.
It is our understanding that the City has applied for an approximately $3.1 million SACOG grant, which includes project limits along Folsom Boulevard from Mather Field Road to Zinfandel Drive (approximately 1.8 miles). The City also has approximately $3 million in addi onal funding, which
may be applied toward an extension of the project limits of approximately similar length.
The project may be delivered in two phases if the SACOG grant is not awarded. Our scope and fee include both segments, with the understanding that the City may elect to split the project into two phases, with Phase 1 construc
on an
cipated to begin in Summer 2027 and Phase 2 in
Summer 2028. An op
onal scope and fee have been included to support phasing of the design and construc
on.
Design will be based on available as-built informa
on within the project limits. Because Mark
Thomas has prior design history within this corridor, surveying efforts are assumed to be limited to supplemental field surveys to confirm exis
ng condi
ons and iden
fy any changes. An op
onal
LiDAR scan has been included, if deemed necessary.
Assumpons:
• T
he scope is limited to pavement rehabilitaon within the exisng roadway footprint; no work is included outside of exisng pavement limits. • T he City proposed CIR as the pavement rehab in the SACOG grant applicaon.
ITEM 13.4.
ATTACHMENT 2
Folsom Boulevard Pavement Rehab
Design Development Services
City of Rancho Cordova
• D esign will ulize exisng as-built and record drawings as the base mapping. • S upplemental field surveys will be limited to confirming exisng condions and idenfying changes since original construcon.
• N o full boundary, topographic, or ulity surveys are included beyond supplemental verificaon.
Mark Thomas will perform the work below for the Folsom Boulevard Pavement Rehab project for the City of Rancho Cordova (The City). In the performance of this scope of services, Mark Thomas will diligently perform this scope of work and will be responsible for items of work under this contract to the extent that issues arising from the performance of these services are within our reasonable control, and Mark Thomas' obliga
on to indemnify and defend are limited to the
extent actually caused by Mark Thomas.
Task 1.1 Project Management
Mark Thomas will coordinate opera
ons with The City, incl
uding but not limited to, tracking
progress of the work and administering subcontracts. The Mark Thomas Project Manager will provide overall project management, coordina
on, and supervision of project staff to facilitate
the performance of the work in accordance with standards and requirements of The City and other applicable standards and requirements. The Mark Thomas Project Manager will prepare and submit monthly project progress reports to the City Project Manager.
The Mark Thomas Project Manager will prepare and update the Project schedule on a monthly basis or as needed. Project schedule will be logical, complete, and will consider City reviews. The Mark Thomas Project Manager will provide regular repor
ng on the project status, including, but
not limited to, schedule, contract budget, general progress on project tasks, and project issues and concerns. and procedures.
Task 1.1 Deliverables:
• M
onthly Progress Reports
• P roject Schedule with Monthly Updates
• P roject Master Files
Task 1.2 Mee ngs and Coordina on
The Mark Thomas Project Manager will establish a Proj ect Development Team (PDT), including members of the design team, City, and other individuals cri cal to the project delivery. This task
includes preparing agendas and summarizing the mee
ng notes, including ac
on items in
ITEM 13.4.
ATTACHMENT 2
Folsom Boulevard Pavement Rehab
Design Development Services
City of Rancho Cordova
monthly PDT mee
ngs or technical workshops and focused mee
ngs as necessary. Ac
on items
will be tracked un
l resolved. This scope assumes virtual mee
ngs once a month over the
an
cipated 24-month schedule.
Task 1.2 Deliverables:
• P DT meeng noces, agendas, handouts/exhibits, meeng minutes and social media communicaon (oponal)
Task 1.3 Quality Control
The Mark Thomas Quality Control plan consists of establis hed procedures for performing the work, establishing appropriate levels of design development for intermediate submi?als, iden
fica
on of regularly scheduled plan reviews, design checklists, and methods of project documenta
on. Specific methods for QA/QC will include:
• T
he Mark Thomas Quality Assurance Manager will perform an independent review of the project plans, es
mates, and reports at each submi?al for consistency,
constructability, and accuracy.
• D esign Technicians will use a “review stamp” for each round of changes which will track who commented on the plans, who checked the draBing, and when the final product was reviewed again by the design engineer.
Mark Thomas will implement and maintain these quality control procedures during the prepara
on of plans and documents throughout the project.
Task 1.3 Deliverables:
• Q
uality Management Plan
• Q uality Control Review Comments and Responses
TASK 2 PRELIMINARY ENGINEERING STUDIES
Task 2.1 Record Research and Data Collec on
Record research will be performed to locate recorded map s including, right-of-way maps, records of survey, corner records, and other official maps of record necessary to determine the Right of Way within the project area. Right of Way Lines as shown on record maps in the area will be plo?ed. As this project is not an
cipated to impact right of way, this work will be
limited to readily available informa
on.
ITEM 13.4.
ATTACHMENT 2
Folsom Boulevard Pavement Rehab
Design Development Services
City of Rancho Cordova
Mark Thomas will iden
fy, assemble, and review all per
nent project informa
on, such as,
prior Project Reports and Engineering Technical Reports, Environmental Documents and Environmental Technical Reports, the topographic and digital terrain mapping, CAD files and drawings, and relevant correspondence. Mark Thomas will incorporate the materials and informa
on collected into the Project Master File.
Mark Thomas will use this informa
on and formalize this informa
on in the prepara
on of a
Basis of Design Memo that will memorialize design standards and decisions made at the preliminary design level. This document will con
nue to be updated throughout the dura
on
of the project and reflect any devia
ons from standards that were made. Due to project
dura
ons, design decisions can some
mes be forgo?en, and this memo will help track this
through the life of the project.
Task 2.1 Deliverables:
• U
pdated Project Master File
• B OD Memo
Task 2.2 U lity Coordina on
Mark Thomas will prepare U
lity “A” Le?ers to request updated u
lity informa
on for
private facili
es within the project footprint. Mark Thomas will mail the “A” le?ers and track the responses.
Task 2.2 Deliverables:
• U
lity “A” Le7ers
• U lity "B" Le7ers
• B ase Map with mapped ulity locaons
ITEM 13.4.
ATTACHMENT 2
Folsom Boulevard Pavement Rehab
Design Development Services
City of Rancho Cordova
TASK 3 GEOTECHNICAL INVESTIGATIONS AND REPORT
(OPTIONAL)
Task 3.1 Subsurface Explora on
Pavement Condi on Assessment
Crawford will walk the alignment no
ng the condi
on of th e pavement, including general notes
about transverse and longitudinal cracking, ruHng, and failure areas (alligator cracking). Where an overlay or slurry seal is proposed, Crawford will note (on an aerial map or provided plan) the loca
on and general size of the failure loca
ons and provide this informa
on to the design team
for cost es
ma
ng purposes of dig out/repair loca
ons.
Pavement Coring
The total project alignment is assumed to be 3.5 miles .
Since fieldwork may be phased, Crawford proposes performing pavement coring across all lanes at approximately 500-foot intervals to document exis
ng structural sec
ons. Each sec
on is
es
mated to require 12 to 14 core loca
ons, for a total of 24 to 28 cores if both sec
ons are
completed. An Engineer or Geologist will direct all coring and sampling ac vi
es. At each
loca
on, a diamond-
pped core bit (4 to 6 inches in diameter) will be used to core through the exis
ng pavement. HMA and aggregate base thicknesses will be measured, and subgrade samples will be collected for R-value tes
ng.
Na
ve sampling may fluctuate depending on soil condi
ons encountered at the
me of work.
Not all materials may be suitable for tes
ng (such as hard pan or backfill material). Crawford will provide appropriate tes
ng for design purposes based on what it is encountered in the field.
ITEM 13.4.
ATTACHMENT 2
Folsom Boulevard Pavement Rehab
Design Development Services
City of Rancho Cordova
Cores will be backfilled with sand and topped with dyed black quick seHng concrete to match the exis
ng road. Hot mix asphalt patching is not included in our scope of services since the road will be rehabilitated soon. We will work with the City encroachment permit department on the traffic control requirements; however, we expect traffic control to consist of road work ahead signs, lane shiBs, and lane closures without flaggers. Since the dura on of work at each core loca
on is
temporary and all lanes will be opened back to traffic rela vely quickly, CA MUTCD typical traffic
control figures will be submi?ed with the encroachment permit department and site-specific traffic control plans are beyond the scope of this project Task 3.2 Laboratory Tes ng
Samples of the subgrade soil will be tested to determin e the R Value for our pavement
rehabilita
on design. If full depth recycling (FDR) is selected as the preferred rehabilita on
strategy, we will complete up to two mix designs of subgrade, AB, and HMA samples to provide percent cement, unit weights, and moisture requirements for the specifica ons and bid package.
Task 3.3 Deliverables:
• L
aboratory Test Results
Task 3.3 Engineering Analysis
Crawford understands that the City prefers to complete a CIR strategy; however, given that the majority of recycling costs are driven by equipment mobiliza on, alterna
ve recycling strategies
that increase the structural capacity of the roadway may also be considered. Addi onally, CIR
relies on rela
vely thick exis
ng asphalt sec
ons, and due to the variability of asphalt provided in
the QES study, a par
al depth recycling (PDR) strategy that recycles both the asphalt and aggregate base sec
ons may be warranted. Therefore, following the results of our fieldwork and R-value tes
ng, Crawford will perform engineering analyses to determine the following:
• C
urrent traffic index based on the results of the cores, assigned gravel factors for the in-place materials, and thickness of the exis
ng pavement sec
on.
• N ew pavement sec
on thicknesses based on the desired traffic index (provided by Mark Thomas) for comparison purposes only.
• V arious pavement rehabilita
on op
ons include mill and overlay, PDR and FDR,
remove and replacement, and full depth HMA. These op
ons will consider the
ITEM 13.4.
ATTACHMENT 2
Folsom Boulevard Pavement Rehab
Design Development Services
City of Rancho Cordova
design traffic index and a reduced traffic index for comparisons by the City and the Design Team (typically comparing 10 and 20 year design).
Task 3.4 Pavement Design Report
A Pavement Design Report will be submi?ed including t he following:
• P roject descrip
on and scope of services;
• S ubgrade soil condi
ons;
• E xis
ng pavement condi
on;
• R esults of our pavement coring, presence of overlays and fabric, and current traffic index; • R -value test results;
• F DR mix design results (if selected);
• C onclusion and Discussions
• R ehabilita
on op
ons considering mill and overlay with dig outs, In-Place recycling strategies (considering PDR, including CIR, and FDR for both the desired traffic index and a reduced design life). The rehabilita
on op
ons will likely be broken the defined project
limits;
• N
ew pavement sec
on recommenda
ons for tradi
onal asphalt and aggregate base and
full depth HMA based on the traffic index provided by the Design Team; and • V icinity map, site plan, dig out map(s) if necessary, core logs, and core photos.
Task 3.4 and 3.5 Deliverables:
• D ra9 and Final Pavement Design Report
TASK 4 SURVEYS AND MAPPING
Task 4.1 Supplemental Surveying
Mark Thomas will establish and set project control along Folsom Boulevard. Horizontal project control will be based on the California Coordinate System of 1983 (CCS83), Zone 2, and the ver
cal datum will be based on NAVD88. Durable project control will be set with the inten on
of being used through the construc
on phase. We will perform up to 2 days of boots on the
ground supplemental surveying to fill in any gaps of data and capture any unrecorded changes of site condi
ons.
ITEM 13.4.
ATTACHMENT 2
Folsom Boulevard Pavement Rehab
Design Development Services
City of Rancho Cordova
Task 4.1 Deliverables:
• D esign Survey and Mapping Data
Task 4.1 Assumpons:
• M onument Preservaon is not included in this SOW
• R ecord of Survey is not included in this SOW
• I t is assumed encroachment permits and access will be granted/provided by the city.
• A erial Survey is not included in this SOW
• A ll access will be provided, including project areas outside of right of way • N o subsurface ulity mark and locate is included in this SOW Task 4.2 LIDAR Scan (Op onal)
At the City's discre
on, Mark Thomas can perform a mobi le LIDAR scan of the project limits for use on this project and future work. This could be in lieu of performing boots on the ground surveying.
Task 4.2 Deliverables:
• L
IDAR scan and surface
TASK 5 ENVIRONMENTAL STUDIES & DOCUMENTATION
As there is federal funding iden
fied for the project, compliance with the Na
onal Environmental
Policy Act (NEPA) is required. The Mark Thomas team will lead technical analysis and prepara on
of a Categorical Exclusion under NEPA, with Caltrans as the assumed NEPA lead agency.
We understand the City will lead and prepare documenta
on under the California Environmental
Quality Act (CEQA), and therefore this scope includes only minor support for CEQA tasks.
ITEM 13.4.
ATTACHMENT 2
Folsom Boulevard Pavement Rehab
Design Development Services
City of Rancho Cordova
Task 5.1 Project Descrip on and Preliminary Environmenta l Study Form
5.1.1 Project Descrip on
The Mark Thomas team will coordinate to prepare a projec t descrip on for use in technical
studies and the environmental document. The project descrip on will include suppor
ng maps,
such as regional loca
on, project loca
on, and environmental study limits.
Task 5.1.1 Deliverables:
• P roject Descripon
• U p to two (2) rounds of comments on project descripon
5.1.2 Preliminary Environmental Study Form
If required by Caltrans, Mark Thomas will prepare a PES fo rm. The PES, once approved, will
be used to confirm the appropriate environmental technical studies to be completed to comply with NEPA. Mark Thomas will submit the draft PES form to the City and then to Caltrans. We will revise the draft based on up to two rounds of Caltrans comments.
Task 5.1.2 Deliverables:
• P ES Form (Admin Draft, Draft, and Final)
Task 5.2 Technical Studies
Our approach will emphasize efficiency and consistency a nd will use appropriate methodologies to sa
sfy regulatory requirements. This strategy will streamline analysis, reduce redundancy, and ensure that all environmental impacts are thoroughly evaluated. The technical reports will provide clear documenta
on of methods, assump
ons, and findings to support decision-making
and regulatory approval. LSA will provide technical analysis to support the NEPA documenta on.
Task 5.2.1 Air Quality and Greenhouse Gas Emissions
LSA will prepare an Air Quality and Greenhouse Gas Emiss ions Analysis within a technical
memorandum to support the NEPA clearance. Construction-related criteria pollutant and greenhouse gas emissions will be quantified using California Emission Estimator Model (CalEEMod) Version 2022.1. Operational emissions related to the proposed project will be discussed qualitatively. Criteria pollutant emissions will be compared to the thresholds of ITEM 13.4.
ATTACHMENT 2
Folsom Boulevard Pavement Rehab
Design Development Services
City of Rancho Cordova
significance adopted by the Sacramento Metropolitan Air Quality Management District as well as the federal de minimis thresholds. Greenhouse gas emissions will be presented for disclosure purposes. Supporting modeling information will be included as an appendix.
LSA has budgeted 6 hours for responding to comments on the Air Quality and Greenhouse Gas Emissions Analysis Technical Memorandum.
It is expected that the project is exempt from federal transportation conformity requirements as a safety project pursuant to 40 CFR 93.126. To document the exemption and satisfy Caltrans procedural requirements, LSA will prepare an Air Quality Conformity Findings Checklist consistent with the Caltrans Annotated Outline posted February 2022.
Should the project require further conformity materials, LSA can provide these services under a separate scope of work.
Task 5.2.1 Deliverables:
• A
ir Quality and Greenhouse Gas Emissions Technical Memorandum (Dra9 and Final) • A ir Quality Conformity Findings Checklist (Dra9 and Final) Task 5.2.2 Biological Resources
If specified by Caltrans, LSA will prepare a Biological Co mpliance Technical Memorandum consistent with the Caltrans 2021 No EFect Guidance. To support this deliverable, LSA will conduct a literature search of the California Native Plant Society Rare Plant Inventory, the California Department of Fish and Wildlife California Natural Diversity Database, and the United States Fish and Wildlife Service Information for Planning and Consultation database. LSA biologists will also utilize their background from previous projects in the region to determine the likelihood of any special-status species occurrence in the biological study area (BSA).
LSA biologists will perform a reconnaissance-level field survey of the BSA to assess plant and wildlife habitats and potential aquatic resources and to document existing conditions (including vegetation mapping and photographs) that will characterize the existing conditions in the BSA.
LSA will prepare a Biological Compliance Technical Memorandum to summarize the results of the literature review and field survey. Consistent with Caltrans guidance, the memorandum will include: (1) project description and location; (2) methodology used for the literature review and field survey; (3) a brief description of existing biological ITEM 13.4.
ATTACHMENT 2
Folsom Boulevard Pavement Rehab
Design Development Services
City of Rancho Cordova
conditions; (4) description of the resources evaluated and eFects findings; (5) avoidance measures (if any are needed); and (6) conclusions. The memorandum will be signed by a qualified biologist and will include other supporting documentation for the administrative record, if needed (e.g., signature of the senior environmental planner on any commitments related to avoidance measures).
LSA has budgeted 4 hours for responding to comments on the Biological Compliance Technical Memorandum
Task 5.2.2 Deliverables
• B iological Compliance Technical Memorandum (Draft and Final) Task 5.2.3 Community Impacts
If the PES determines that more than a simple communit y impact discussion is required, we anticipate that at most a CIA memorandum would be needed. Given the limited work included in the project, there is very little potential for community impacts. If prepared, the CIA memorandum would focus on construction-period impacts such as parking, detours, and access to businesses and residences.
T
ask 5.2.3 Deliverables
• C IA Memorandum (Draft and Final)
Task 5.2.4 Cultural Resources
LSA proposes to conduct cultural resource technical st udies to address requirements of NEPA, Section 106 of the NHPA as amended (54 U.S.C. §306108), and other applicable federal laws and regulations. LSA will follow the guidance provided in Volume 2 of Caltrans’ Standard Environmental Reference as well as the 2024 Programmatic Agreement Among The Federal Highway Administration, the Advisory Council on Historic Preservation, the California State Historic Preservation O&icer, the United Staes Army Corps of Engineers’ Sacramento District, San Francisco District, and Los Angeles District, and the California Department of Transportation [Caltrans] Regarding Compliance With Section 106 of the National Historic Preservation Act, as it Pertains to the Administration of the Federal-Aid Highway Program in California (December 2024) (Section 106 PA). LSA assumes the project will qualify for a screened undertaking and summary memorandum, as described below, in order to address the requirements described in Section 106 PA.
ITEM 13.4.
ATTACHMENT 2
Folsom Boulevard Pavement Rehab
Design Development Services
City of Rancho Cordova
Preliminary background parcel research indicates that the Folsom Boulevard segment comprising the Area of Potential EFect (APE) is a historic-era alignment, as is the segment of the former Southern Pacific Railroad (SPRR) located on the southern side of Folsom Boulevard. The road and SPRR alignments were laid out in their current configuration as early as 1902 and have been continuously maintained and improved since that time. LSA assumes the proposed project will be entirely within the existing paved road prism and no right-of-way acquisition or other improvements will be required. Accordingly, LSA assumes that the project can be cleared under one of the classes of screened undertakings listed in the Section 106 Programmatic Agreement in Appendix 2. LSA will conduct the following tasks in support of an anticipated screened undertaking. • Record Search/Research. LSA will conduct a record search of the APE and surrounding 0.5-mile radius through the California Historical Resources Information System (CHRIS) at the North Central Information Center (NCIC), housed at California State University, Sacramento. The purpose of this records search is to obtain and review archaeological reports and cultural resources previously recorded within the APE and
0.5-mile buFer, to inform assessments of built environment and other cultural resources for eligibility in the National Register of Historic Places (NRHP) that may be at risk of adverse eFects as a result of proposed project activities. Historic-period maps, aerial photographs, geological maps, Sanborn Fire Insurance Company maps, and other available source data will also be reviewed to inform land use patterns and the archaeological sensitivity along the project alignment. • Screened Undertaking. Based on LSA’s review of the preliminary project information, LSA considers this project to be eligible as a screened undertaking for archaeological and built environment cultural resources per Attachment 2 of the Caltrans Section 106 PA. Of the 30 types or classes of Screened Undertaking, it appears, at minimum, the following two would likely apply to this project as currently proposed:
1. Pavement reconstruction, resurfacing, shoulder backing, or placement of seal coats.
14. Installation, removal or replacement of roadway markings, such as painted stripes, raised pavement markers, thermoplastic tape, or raised bars, or installation of sensors in existing pavements.
Per the guidance regarding Screened Undertakings in Attachment 2 of the Section 106 PA, Caltrans Professionally Qualified StaF (PQS) are responsible for making formal determinations regarding whether undertakings are screenable for cultural resources.
ITEM 13.4.
ATTACHMENT 2
Folsom Boulevard Pavement Rehab
Design Development Services
City of Rancho Cordova
Therefore, LSA proposes to coordinate with the Caltrans PQS assigned to this undertaking, as necessary to determine if the proposed undertaking meets one, or more, of the Classes of Screened Undertaking listed above or if additional classes of screened undertaking apply. Typically, Caltrans will prepare the Screened Undertaking document and LSA assumes this approach would be appropriate for this undertaking.
The level of eFort for this scope assumes that no archaeological or additional built environment resources requiring additional investigation documentation or evaluation will be identified in the project area through the records search. If the Caltrans PQS determines the proposed undertaking is not screenable for cultural resources, LSA will request an augment to prepare the necessary cultural documentation per Caltrans requirements.
LSA budgeted to request the records search, conduct additional background research, summarize the results in a screened undertaking support memorandum, and to respond to City and Caltrans comments generated during their review of the memorandum. LSA has budgeted 5 hours for responding to comments on the Screened Undertaking Support Memorandum.
Task 5.2.4 Deliverables
• S
creened Undertaking Support Memorandum [Draft and Final) Task 5.2.5 Noise
LSA will prepare a technical noise and vibration memorand um for the proposed project because the project would rehabilitate the existing pavement along Folsom Boulevard between Mather Field Road and Zinfandel Road and is classified as a Type 3 project, as defined in the April 2020 Caltrans TraFic Noise Analysis Protocol and 23 CFR 772. A detailed traFic noise analysis is not required for this project because the project is not classified as a Type 1 project. However, noise levels generated from project construction will be evaluated based on the equipment expected to be used, its distance to existing adjacent oF-site uses, length of a specific construction task, equipment power type (gasoline or diesel engine), load factor, and percentage of time in use. The FHWA- recommended noise emission levels will be used for the construction equipment.
Construction noise impacts will be evaluated in terms of the maximum instantaneous noise levels (Lmax), hourly equivalent continuous sound levels (Leq), and frequency of occurrence at adjacent sensitive locations. Analysis requirements will be based on the sensitivity of the area, the City’s Municipal Code, and Caltrans standard specifications.
ITEM 13.4.
ATTACHMENT 2
Folsom Boulevard Pavement Rehab
Design Development Services
City of Rancho Cordova
Vibration levels generated from project construction will be evaluated based on the equipment expected to be used and its distance to existing adjacent oF-site structures.
The Federal Transit Administration recommended equipment vibration levels to be used to describe construction vibration levels in terms of the peak particle velocity (PPV , measured in inches per second [in/sec]) for building damage and human annoyance. Potential construction vibration impacts will be assessed based on the sensitivity of the area directly adjacent to the project site and Caltrans recommendations.
LSA has budgeted 4 hours for responding to comments on the Technical Noise and Vibration Memorandum.
Task 5.2.5 Deliverables
• T
echnical Noise and Vibration Memorandum (Draft and Final) Task 5.3 NEPA Documenta on
Mark Thomas will prepare a NEPA CE using the most-rece ntly available CE checklist and form from the Caltrans Standard Environmental Reference (SER). We will include Caltrans-approved technical studies as a?achments and will provide the NEPA project descrip on as a separate
a?achment (to allow for a full descrip
on of the project). We will respond to one round of City comments and up to three rounds of Caltrans comments on the draB CE documents before finalizing them. Once finalized, Mark Thomas will provide clean PDF versions of all CE files.
Task 5.3 Deliverables
• N
EPA CE (Draft and Final)
Task 5.4 Environmental Permi:ng
At this
me, we do not an
cipate that any permits will be required for the proposed ac vi
es. As
part of our scope of work, we will confirm this assump
on and verify whether any regulatory
approvals or permits are necessary prior to implementa
on.
ITEM 13.4.
ATTACHMENT 2
Folsom Boulevard Pavement Rehab
Design Development Services
City of Rancho Cordova
TASK 6 UTILITY COORDINATION
Task 6.1 Prepare U lity Conflict Mapping
Mark Thomas will u
lize the preliminary u
lity mappin g developed in Task 2 to prepare u
lity
conflict maps (“B” Plans) and coordinate reloca
on designs with the affected owners and will
prepare “C – No
ce to Owner” le?ers no
fying the u
li
es of the pending construc
on. Should
any reloca
ons of private u
lity facili
es be required, it is assumed that these designs will be provided by the private u
lity company. Mark Thomas will request a claim of liability le?er from u
lity owners with facili
es within the project limits requiring reloca
on.
Task 6.1 Deliverables:
• U lity Conflict Maps ("B" Plans)
• " C" Noce to Owner Le7ers
• C laim of Liability Le7ers
Task 6.2 U lity Coordina on Mee ngs
Mark Thomas will coordinate and hold U
lity Coordina
on Mee
ngs with The City, Design Team,
and impacted u
lity companies. We are assuming 4 mee
ngs will be required.
Task 6.2 Deliverables:
• U lity Coordinaon Meeng Agendas and Minutes
Task 6.3 Caltrans Local Assistance U lity Documenta on
Mark Thomas will prepare a Report of Inves
ga
on and No
ce to Owner for each u
lity company
with facili
es in the project limits following Chapter 14 of the Caltrans LAPM. Mark Thomas will coordinate with Caltrans District U
lity Coordinator for review and approval prior to sending documents to the u
lity owners. Mark Thomas will prepare any required u
lity agreements if
funds are exchanged or The City is liable for any por
ons of the reloca
ons. Mark Thomas will
also complete the u
lity por
on of the right-of-way cer
fica
on.
Task 6.3 Deliverables:
• R
eport of Invesgaon (ROI)
• N oce to Owner (NTO)
ITEM 13.4.
ATTACHMENT 2
Folsom Boulevard Pavement Rehab
Design Development Services
City of Rancho Cordova
• U lity Agreements
• R ight of Way Cerficaon (Ulies)
Task 6.4 Potholing of U li es (Op onal)
U
lity potholing could be required to iden
fy poten
al con flicts with underground u
li
es and
allow for advance coordina
on for design and scheduling of u
lity reloca
ons needed by others
(i.e., PG&E and AT&T) to construct the project improvements. At the City's discre on, Mark
Thomas will select and u
lize a qualified potholing company to provide posi
ve horizontal
loca
on and verifica
on of depth of exis
ng subsurface u
li
es at loca
ons iden
fied as
poten
al conflict points with the project.
U
lity informa
on is available through past project work and will be u lized wherever possible.
Therefore, at the City's discre
on, Mark Thomas will perform potholes as an op
onal, as needed
part of this scope of services. For budgetary purposes, we have es mated potholes at up to 15
loca
ons. However, the overall number of potholes may change due to the presence of underground u
li
es iden
fied during the u
lity mapping task. Posi
ve verifica
on of exis
ng
u
li
es will s
ll need to be conducted by the Contractor at the start of construc on to verify the
loca
ons and depths of exis
ng facili
es.
Task 6.4 Deliverables:
• U
lity Potholes and Reports
Task 6 Assumpons:
• A ssuming ulity status is relavely unchanged since the last mapping produced under previous project
• A ssuming the pavement rehab will avoid most ulity conflicts
TASK 7 DESIGN (FINAL PS&E PACKAGE)
Following the comple
on concept plans during the Preliminary Engineering phase, the Mark Thomas team will prepare the Concept, 65% and Final Plans, Specifica ons and Es
mate (PS&E)
for the project following the City of Rancho Cordova Standards and supplement with Caltrans Highway Design Manual and Caltrans Standard Plans if necessary. The following tasks outline the required ac
vi
es needed to complete these submi?al packages.
ITEM 13.4.
ATTACHMENT 2
Folsom Boulevard Pavement Rehab
Design Development Services
City of Rancho Cordova
For scoping purposes, we have assumed both phases of the project will be delivered in one package. If the SACOG grant is not successful, we have included an op onal task to split the
contract so that first phase would be ready to construct in 2027 and the second phase would be ready to construct in 2028.
Task 7.1 65% PS&E
The Mark Thomas team will develop the 65% plans and Es
mate. Design details will be checked
and updated within the plans. This will include developing and refining the details sheets for Roadway Cross Sec
ons, Layouts and Striping. Signal, Ligh
ng, Drainage and U
lity plans are not
an
cipated.
The 65% plans will include the following sheets:
Description Scale Sheet Count
Title Sheet with Location Map n/a 1
Project Control n/a 1
Key Map n/a 1
Typical Cross Sections n/a 3
Layout Sheets 1”=40' 11
Construction Details Varies 3
Signing and Striping 1”=40' 11
Total Sheets 31
Mark Thomas will develop quan
es and prepare construc
on cost es
mates using the project
geometrics and surfaces as developed. Construc
on costs will be developed using current bid
results from similar projects, Caltrans database informa on and from Caltrans latest Construc
on
Cost Manual. All es
mates will be done in Caltrans BEES format using MicrosoB Excel.
Task 7.1 Deliverables:
• 6 5% PS&E Package
ITEM 13.4.
ATTACHMENT 2
Folsom Boulevard Pavement Rehab
Design Development Services
City of Rancho Cordova
Task 7.1 Assumpons:
• R oadway striping, signal and signs will be either le9 in place or replaced to pre- construcon geometry.
• M edians, sidewalks and ramps are not in this scope of work.
TASK 7.2 FINAL PS&E
Following the comple
on of the 65% plans, the Mark Thomas team will develop the Final Plans, Construc
on Es
mate and Special Provisions based on the City of Rancho Cordova Standard Provisions. Comments from the City on the 65% plans will be addressed. Mark Thomas will prepare the contract documents using the City’s standard template. This task will include produc
on of the Final PS&E construc
on documents.
Task 7.2 Deliverables:
• F
inal Plans, Specificaons and Construcon Cost Esmate Package TASK 8 BIDDING AND CONSTRUCTION SUPPORT
Once the construc
on project is approved for adver
sement, Mark Thomas will provide
services to facilitate the successful adver
sement and award of the project. Since this work
is difficult to es
mate at this stage, Mark Thomas has provided an es
mated budget in the
fee schedule which will be billed on an as-needed
me and materials basis.
Task 8.1 Bidding Assistance
Mark Thomas will a?end pre-bid mee
ngs with the City as needed. In general, it is assumed
these mee
ngs will be a?ended via MicrosoB Teams or another web-based mee ng applica
on.
Mark Thomas will answer ques
ons from the bidders during the bidding period. The actual level of effort will depend on the issues and ques
ons that arise during Request for Proposal phase.
For this scope of work, a budget has been specified. ABer the budget is exhausted, addi onal
assistance will be on a
me and materials basis.
Task 8.1 Deliverables:
• P
re-Bid Meeng Agenda and Support Documents
• B id RFI Responses
ITEM 13.4.
ATTACHMENT 2
Folsom Boulevard Pavement Rehab
Design Development Services
City of Rancho Cordova
Task 8.2 Construc on Support
Mark Thomas will provide assistance to The City during construc on of the project. This work
may include responding to Requests for Informa
on (RFIs) by the contractor, providing
consulta
on and interpreta
on of the contract documents, preparing Contract Change Orders (CCOs), reviewing shop drawings, and a?ending construc
on mee
ngs and field visits. Mark
Thomas will provide an RE Pending file for the project. The RE pending file will include quan ty
takeoffs, design reports, environmental commitment record, basis of design, design excep ons (if
necessary), design decision document, and construc
on notes at a minimum. At this
me, the
specific amount of overall construc
on support cannot be an
cipated. As such, we have provided
a preliminary budget that will be completed on a
me and materials basis. Should addi
onal
support during construc
on be required, Mark Thomas can provide addi
onal budget via a
contract amendment.
Task 8.2 Deliverables:
• R
FI Responses
• S hop Drawing Review Logs
• P opulated RE Pending File
Task 8.2 Assumpons:
• M ark Thomas has provided a “budget” amount to be used on a me and materials
basis as requested by The City. Any
me spent beyond this budget will require a
contract amendment.
TASK 9 SPLIT PROJECT INTO 2 PHASES (OPTIONAL)
It is understood that, for funding reasons, the project could be split into two delivery phases.
Therefore, we are including an op
onal task to split the PS&E delivery into 2 phases. The first phase would provide for a Summer, 2027 construc
on delivery. The second phase would
provide for a Summer 2028 construc
on delivery.
Task 9.1 Project Split (Op onal)
Mark Thomas will split the project plans, specifica
ons and es
mates into two standalone PS&E
packages that can be used separately for bidding and construc on delivery of the project.
ITEM 13.4.
ATTACHMENT 2
Folsom Boulevard Pavement Rehab
Design Development Services
City of Rancho Cordova
Task 9.1 Deliverables:
• S eparate PS&E packages that can be used for separate bidding and construcon purposes
Task 9.1 Assumpons:
• E ach phase of the project will be conguous with conforms at a single common point along the alignment
• T he environmental clearance will cover both phases of the project • T he geotechnical report and recommendaons will cover both phases of the project
ITEM 13.4.
ATTACHMENT 2
ID Task Name Duration Start Finish Predecessors
1 Folsom Boulevard Rehab Project 177 days Tue 9/8/26 Wed 5/12/27 2 NTP 0 days Tue 9/8/26 Tue 9/8/26
3 Kick-Off Meeting 0 days Mon 9/21/26 Mon 9/21/26 2FS+2 wks 4 Preliminary Engineering Studies 20 days Tue 9/15/26 Mon 10/12/26 5 Data Collection 2 wks Tue 9/15/26 Mon 9/28/26 2FS+1 wk 6 Compile Base Maps 2 wks Tue 9/29/26 Mon 10/12/26 5
7 Concept Plans 10 days Wed 9/23/26 Tue 10/6/26
8 Prepare Preliminary Concepts And City Review 2 wks Wed 9/23/26 Tue 10/6/26 3FS+1 day 9 Approved Concept Plans 0 wks Tue 10/6/26 Tue 10/6/26 8 10 Geotechnical Investigations and Report 70 days Thu 9/24/26 Wed 12/30/26 3FS+2 days 11 Field Preparation and Permits 1 wk Thu 9/24/26 Wed 9/30/26 3 12 Pavement Condition Assessment 1 wk Thu 10/1/26 Wed 10/7/26 11 13 Pavement Coring and Laboratory Testing 3 wks Thu 10/8/26 Wed 10/28/26 12 14 Engineering Analysis 3 wks Thu 10/29/26 Wed 11/18/26 13 15 Prepare Draft Geotechnical Report 2 wks Thu 11/19/26 Wed 12/2/26 14 16 City Review 3 wks Thu 12/3/26 Wed 12/23/26 15
17 Revise Draft Geotechnical Report 1 wk Thu 12/24/26 Wed 12/30/26 16 18 Final Geotechnical Report 0 days Wed 12/30/26 Wed 12/30/26 17 19 Surveys and Mapping 40 days Wed 10/7/26 Tue 12/1/26
20 Supplemental Surveying 8 wks Wed 10/7/26 Tue 12/1/26 9 21 Environmental Studies and Documentation 150 days Tue 9/22/26 Mon 4/19/27 22 5.1.1 Project Description 4 wks Tue 9/22/26 Mon 10/19/26 3 23 5.1.2 PES Form 4 wks Tue 10/6/26 Mon 11/2/26 22SS+10 days 24 Technical Studies 85 days Tue 10/20/26 Mon 2/15/27
25 5.2.1 Air Quality Technical Modeling 6 wks Tue 11/3/26 Mon 12/14/26 9,23 26 5.2.2 Biological Resources 6 wks Tue 10/20/26 Mon 11/30/26 22 27 5.2.3 Community Impacts 6 wks Tue 10/20/26 Mon 11/30/26 22 28 5.2.4 Cultural Resources 6 wks Tue 10/20/26 Mon 11/30/26 22 29 5.2.5 Noise Study Report 6 wks Tue 10/20/26 Mon 11/30/26 22 30 Approved Tech Studies 0 days Mon 12/14/26 Mon 12/14/26 25,26,27,28,29 31 CEQA Documentation (by others) 45 days Tue 12/15/26 Mon 2/15/27 32 CEQA Draft 3 wks Tue 12/15/26 Mon 1/4/27 30
33 Review of Draft 4 wks Tue 1/5/27 Mon 2/1/27 32
34 Comment Resolution 2 wks Tue 2/2/27 Mon 2/15/27 33
35 Final CEQA 0 days Mon 2/15/27 Mon 2/15/27 34
36 NEPA Documentation 45 days Tue 2/16/27 Mon 4/19/27
37 ECR Draft 3 wks Tue 2/16/27 Mon 3/8/27 30,35
38 Review of Draft 4 wks Tue 3/9/27 Mon 4/5/27 37
39 Comment Resolution 2 wks Tue 4/6/27 Mon 4/19/27 38
40 Final ECR 0 days Mon 4/19/27 Mon 4/19/27 39
41 Utility Coordination 165 days Thu 9/24/26 Wed 5/12/27 42 Utility "A" Letters 6 wks Thu 9/24/26 Wed 11/4/26 3FS+2 days 43 Prepare Conflict Mapping 4 wks Wed 11/4/26 Tue 12/1/26 49 44 Utility "B" Letters 2 wks Wed 12/2/26 Tue 12/15/26 43 45 Utility "C" Letters 1 wk Thu 4/8/27 Wed 4/14/27 63FS+3 wks 46 Utility Certification 4 wks Thu 4/15/27 Wed 5/12/27 45 47 Design (Final PS&E Package) 164 days Wed 10/7/26 Mon 5/24/27 48 65% Plans and Estimate 76 days Wed 10/7/26 Wed 1/20/27 49 Prepare 65% PS&E 4 wks Wed 10/7/26 Tue 11/3/26 9
50 Prepare Construction Cost Estimate 2 wks Wed 10/21/26 Tue 11/3/26 49FF 51 Prepare Draft Technical Specifications 2 wks Wed 10/21/26 Tue 11/3/26 49FF 52 QA/QC 1 wk Wed 11/4/26 Tue 11/10/26 49
53 Address QA/QC Comments 1 wk Wed 11/11/26 Tue 11/17/26 52 54 Submit 65% PS&E 0 days Wed 12/30/26 Wed 12/30/26 18,53 55 City Review/Comment Resolution 3 wks Thu 12/31/26 Wed 1/20/27 54 56 95% Plans Specs and Estimate 40 days Thu 1/21/27 Wed 3/17/27 57 Prepare 95% PS&E 3 wks Thu 1/21/27 Wed 2/10/27 55
58 Prepare Technical Specifications 3 wks Thu 1/21/27 Wed 2/10/27 57FF 59 Prepare Estimate 3 wks Thu 1/21/27 Wed 2/10/27 57FF
60 QA/QC 1 wk Thu 2/11/27 Wed 2/17/27 57
61 Address QA/QC Comments 1 wk Thu 2/18/27 Wed 2/24/27 60 62 Submit 95% PS&E 0 days Wed 2/24/27 Wed 2/24/27 58,59,60,61 63 City Review/Comment Resolution 3 wks Thu 2/25/27 Wed 3/17/27 62 64 Final Plans Specs and Estimate 25 days Tue 4/20/27 Mon 5/24/27 65 Prepare Final PS&E 3 wks Tue 4/20/27 Mon 5/10/27 63,40,35 66 Revise Technical Specifications 1 wk Tue 5/4/27 Mon 5/10/27 65FF 67 QA/QC 1 wk Tue 5/11/27 Mon 5/17/27 65,66
68 Address QA/QC Comments 1 wk Tue 5/18/27 Mon 5/24/27 67 69 Approved PS&E 0 days Mon 5/24/27 Mon 5/24/27 68
70 Bidding and Construction Support 60 days Tue 5/25/27 Mon 8/16/27 69 71 Prepare Construction RFA 2 wks Tue 5/25/27 Mon 6/7/27 63 72 Construction RFA Approved 0 days Mon 6/7/27 Mon 6/7/27 71 73 Advertise 4 wks Tue 6/22/27 Mon 7/19/27 72FS+2 wks
74 Contract Award 4 wks Tue 7/20/27 Mon 8/16/27 73
75 Begin Construction 0 days Mon 8/16/27 Mon 8/16/27 74 9/8
9/21
10/6
12/30
12/14
2/15
4/19
12/30
2/24
5/24
6/7
8/16
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Qtr 3, 2026 Qtr 4, 2026 Qtr 1, 2027 Qtr 2, 2027 Qtr 3, 2027 City of Vacaville
CIP 1059 - BROWNS VALLEY PARKWAY WIDENING PROJECT
Mon 8/17/26 Page 1
ITEM 13.4.
ATTACHMENT 2
CONTRACT NO. 2026-191
EXHIBIT B
COMPENSATION SCHEDULE
Professional Services Agreement between
City of Rancho Cordova and Mark Thomas & Company, Inc. - Exhibit B Page 1 of 1 ITEM 13.4.
ATTACHMENT 2
Principal
Sr. Project Manager
Sr. Project Engineer
Sr. Technical
Engineer
Project Engineer
Design Engineer II
Design Engineer I
Survey Division
Manager
Survey Manager II
Survey Manager I
Project Surveyor III
Project Surveyor II
Asst Surveyor II
Survey Specialist II
Survey Specialist I
Lead Survey
Technician
2-Person Crew (OE3)
Sr. Project
Accountant
Sr. Project
Coordinator
LSA
Crawford
$530 $336 $252 $231 $205 $184 $158 $389 $299 $268 $278 $236 $168 $189 $168 $163 $431 $189 $189 PW
1.0 PROJECT MANAGEMENT & COORDINATION
1.1 Project Management 6 80 16 12 22 136 $39,764 5,474 - $45,238
1.2 Meetings & Coordination 12 12 8 32 $7,959 - - $7,959
1.3 Quality Control 8 40 48 $11,928 - - $11,928 OTHER DIRECT COSTS $2,000 - - $2,000 S u b t o t a l P h a s e 1 6 1 0 0 0 4 0 2 8 800000000000 1 2 2 2 2 1 6 $61,651 $5,474 $0 $67,125
2.0 PRELIMINARY ENGINEERING STUDIES
2.1 Record Research & Data Collection 2 8 10 $1,880 - - $1,880
2.2 Utility Coordination 20 20 $3,675 - - $3,675 OTHER DIRECT COSTS $145 - - $145 S u b t o t a l P h a s e 2 0 0 002 2 80000000000000 3 0 $ 5 , 7 0 0 $ 0 $ 0 $ 5 , 7 0 0
4.0 SURVEYS & MAPPING
4.1 Supplemental Surveying 2 8 2 8 16 4 4 24 6 74 $22,218 - - $22,218 OTHER DIRECT COSTS $6,000 - - $6,000 S u b t o t a l P h a s e 4 0 0 200 8028 1 6004004 2 406 7 4 $28,218 $0 $0 $28,218
5.0 ENVIRONMENTAL STUDIES & DOCUMENTATION
5.1 Project Description and Preliminary Environmental Study 8 20 28 $6,006 - - $6,006
5.2 Technical Studies 15 60 75 $15,514 33,848 - $49,361
5.3 NEPA Documentation 20 80 100 $20,685 3,793 - $24,478
5.4 Environmental Permitting (Not Anticipated) 0$ 0 - - $0 OTHER DIRECT COSTS $0 - - $0 S u b t o t a l P h a s e 5 0 0 000 00000 4 300 1 6 000000 2 0 3 $42,205 $37,640 $0 $79,845
6.0 UTILITY COORDINATION
6.1 Prepare Utility Conflict Mapping 44 0 24 68 $12,474 - - $12,474
6.2 Utilty Coordination Meetings 48 12 $2,814 - - $2,814
6.3 Miscellaneous Utility Documentation 16 16 $2,940 - - $2,940 S u b t o t a l P h a s e 6 0 8 000 6 4 2 4000000000000 9 6 $18,228 $0 $0 $18,228
7.0 DESIGN (PS&E)
7.1 65% PS&E 6 40 492 320 858 $151,011 - - $151,011
7.3 Final PS&E 2 8 164 100 274 $48,195 - - $48,195 OTHER DIRECT COSTS $0 - - $0 S
u b t o t a l P h a s e 7 0 8 00 4 8 6 5 6 4 2 0000000000000 1132 $199,206 $0 $0 $199,206
8.0 BIDDING & CONSTRUCTION SUPPORT
8.1 Bidding Assistance 8 8 $1,260 - - $1,260
8.2 Construction Support 32 32 $5,040 - - $5,040 S u b t o t a l P h a s e 8 0 0 000 0 4 0000000000000 4 0 $ 6 , 3 0 0 $ 0 $ 0 $ 6 , 3 0 0 TOTAL HOURS 6 116 2 40 78 764 484 2 8 16 43 0 4 160 0 4 24 12 28 1791 0 0 Anticipated Salary Increases $0 $0 $0 $0
OTHER DIRECT COSTS $8,145 $1,328 $0 $9,473
TOTAL COST $3,182 $38,976 $504 $9,240 $15,971 $140,385 $76,230 $777 $2, 394 $4,284 $11,965 $0 $672 $30,240 $0 $651 $10,332 $2,268 $5,292 $361,507 $44 ,442 $0 $405,949
TOTAL COST
COST PROPOSAL FOR PROJECT SCOPE - Rancho Cordova: Folsom Blvd Rehab Total MT
Cost
Mark Thomas
Total
Hours
Subconsultants
*Please note that rates shown are for estimating purpose only. See Rate Schedule for actual rates/ranges.
Please note that the rates shown are for estimating purposes only. See rate schedule for actual rates/ranges.
MT Fee (B Rates)
8/11/2026
ITEM 13.4.
ATTACHMENT 2
O. OPTIONAL TASKS
O.1 1.1 Project Management 0$ 0 - 3,122 $3,122 O.2 1.2 Meetings & Coordination 0$ 0 - 5,342 $5,342 O.1 3.1 Subsurface Exploration 0$ 0 - 6,753 $6,753 O.2 3.2 Laboratory Testing 0$ 0 - 522 $522 O.3 3.3 Engineering Analysis 0$ 0 - 4,176 $4,176 O.4 3.4 Pavement Design Report 0$ 0 - 7,578 $7,578 O.5 4.2 LIDAR Scan 4 16 16 40 48 124 $23,646 - - $23,646 O.6 6.4 Potholing of Utilities 41 6 8 28 $5,208 - - $5,208 O.7 8.2 Construction Support 0$ 0 - 5,415 $5,415 O.8 9.1 Split Project 22 8 1 6 28 $5,754 - 6,048 $11,802 S u b t o t a l O p t i o n a l T a s k s 0 2 608 3 284000 1 6 1 6 4 0 4 80000 1 8 0 $34,608 $0 $38,955 $73,563 T O T A L H O U R S - O P T I O N A L 0 2 608 3 284000 1 6 1 6 4 0 4 80000 1 8 0 0 0 Anticipated Salary Increases (5% for 1 year) $0 $0 $329 $329 OTHER DIRECT COSTS - OPTIONAL $35,406 $0 $23,595 $59,001 TOTAL COST - OPTIONAL $0 $672 $1,512 $0 $1,638 $5,880 $1,260 $1,554 $0 $0 $0 $3,780 $2,688 $7,560 $8,064 $0 $0 $0 $0 $70,014 $0 $62,879 $132,893 Please note that the rates shown are for estimating purposes only. See rate schedule for actual rates/ranges.
MT Fee (B Rates)
8/11/2026
ITEM 13.4.
ATTACHMENT 2
Description Subtotal Phase
Mileage - Survey 145.000 $ 2.0 PRELIMINARY ENGINEERING STUDIES Misc. Costs 2,000.00 $ 1.0 PROJECT MANAGEMENT & COORDINATION Potholing 30,000.00$ O. OPTIONAL TASKS
Traffic Control 6,000.00 $ 4.0 SURVEYS & MAPPING
MTLS Mobile Scanner 5,406.00 $ O. OPTIONAL TASKS
Total 43,551.00 $
Rancho Cordova - Folsom Blvd Rehab ODC Breakdown
ITEM 13.4.
ATTACHMENT 2
Engineering & Planning District Management Surveying
Intern $89 * Inspector - Apprentice $105 Survey Division Manager $389 Technician $126 * Inspector $126 Survey Manager II $299 Design Engineer I $158 * Sr. Inspector $158 Survey Manager I $268 Design Engineer II $184 Lead Inspector $168 Project Surveyor III $278 Sr. Technician $194 Assistant Sanitary Engineer $173 Project Surveyor II $236 Project Engineer $205 Associate Sanitary Engineer $200 Project Surveyor I $226 Civil Engineering Designer $215 Sanitary Project Engineer $210 Asst Surveyor III $194 Sr. Technical Engineer $231 Sr. Sanitary Project Engineer $252 Asst Surveyor II $168 Sr. Project Engineer $252 Operations Manager $268 Asst Surveyor I $158 CADD Manager $257 Deputy District Manager $347 Survey Specialist III $231 Technical Lead $268 District Manager-Engineer $394 Survey Specialist II $189 Project Manager $284 Survey Specialist I $168
Sr. Technical Lead $320 Project Support/Coordination Lead Survey Technician $163 Sr. Project Manager $336 Project Assistant $105 Survey Technician III $173 Design Manager $389 Survey Coordinator $126 Survey Technician II $158 Engineering Manager $394 Technical Writer $137 Survey Technician I $105 Sr. Engineering Manager $452 Sr. Technical Writer $147 SUE Program Manager $315 Principal $530 Graphic Designer $152 * Chief of Party (OE3) $242 Project Coordinator $158 * Instrumentperson (OE3) $247
Construction Management Project Accountant $163 * Chainperson (OE3) $236 Office Engineer $231 Sr. Project Assistant $163 * Apprentice (OE3) $163 * Asst. Resident Engineer $226 Sr. Project Accountant $189 * 2-Person Crew (OE3) $431 * Inspector - CM $226 Sr. Project Coordinator $189 * 3-Person Crew (OE3) $625 * Sr. Inspector - CM $236 Sr. Graphic Designer $205 * Utility Locator (North) $215 Construction Manager $289 Project Delivery Manager $236 * Chief of Party (OE12) $268 Resident Engineer $310 Sr. Graphic Manager $242 * Instrumentperson (OE12) $242 Sr. Resident Engineer $357 Project Accountant Manager $257 * Chainperson (OE12) $226 Division Manager - CM $446 Safety Manager $263 * Apprentice (OE12) $184 Area Manager - CM $320 * 2-Person Crew (OE12) $483
Landscape Architecture/Urban Design * 3-Person Crew (OE12) $704 Planning Landscape Intern $95 * Utility Locator (South) $273 Planner I $131 Landscape Designer I $121
Economist $158 Landscape Designer II $147
Planner II $168 Landscape Architect $179
Project Manager - PL $200 Sr. Landscape Architect $200
Sr. Planner $210 LAUD Project Manager $247
Sr. Project Manager - PL $294 Sr. LAUD Project Manager $299 Division Manager - PL $310 LAUD Division Manager $315
Grant Writing Special Services
Funding Specialist $194 Expert Witness $578
Sr. Funding Specialist $257 Strategic Consulting $578
Funding Manager $373
MARK THOMAS & COMPANY, INC. RATE SCHEDULE
EXPIRES JUNE 30, 2027
Reimbursables including, but not limited to; reproductions, delivery and filing fees; outside consultant fees; and survey field expenses will be billed at Cost Plus 5% . Mileage will be billed per current IRS Rate .
This rate schedule expires June 30, 2027; rates are subject to escalation with new hourly rate schedule as of July 1, 2027. * These charge rates are subject to Prevailing Wage laws and Union contract.
RATE SCHEDULE (B MOD) | PAGE 1 OF 1
ITEM 13.4.
ATTACHMENT 2
Project Area Map
Folsom Boulevard Pavement Rehabilitation Project
PROJECT AREA LIMITS
N
MILLS SHOPPING
CENTER
WHITE ROCK
ELEMENTARY
ITEM 13.4.
ATTACHMENT 3
MEMORANDUM
City Council Staff Report - Page 1 of 1
ITEM 13.5.
DATE: September 8, 2026
TO: Honorable Mayor and Council Members
FROM: Ka Vang, Management Analyst
SUBJECT: A RESOLUTION ACCEPTING THE CONVEYANCE OF PROPERTY LOCATED AT CHRYSANTHY BOULEVARD, APN 067-2420-003-0000,
AND AUTHORIZING THE EXECUTION OF THE CERTIFICATE OF
ACCEPTANCE
RECOMMENDATION
Adopt the Resolution.
RESULT OF RECOMMENDED ACTION
Adoption of the Resolution would formally accept the conveyance of the property located at Chrysanthy Boulevard, APN 067-2420-003-0000, and authorize execution of the certificate of acceptance necessary for recordation.
BACKGROUND
The city is proposing to acquire APN 067-2420-003-0000 (the “Property”), located at the southwest corner of Chrysanthy Boulevard and Alamosa Drive in Rancho Cordova, for a future affordable housing opportunity. The city and K. Hovnanian at Jaeger Ranch, LLC have executed an Affordable Housing Plan Agreement for The Ranch Project, which identifies the Property for dedication to the city in connection with the affordable housing obligations within The Ranch Special Planning Area. On August 26, 2026 the Planning Commission reviewed the proposed disposition under Government Code section 65402 and determined that it is consistent with the Rancho Cordova General Plan. City Council action is now required to formally accept the property and authorize the certificate or resolution of acceptance needed for recordation pursuant to Government Code section 27281.
FISCAL IMPACT AND FUNDING SOURCE
There is no fiscal impact.
ATTACHMENT(S)
1. Resolution
2. Map
ITEM 13.5. ATTACHMENT 1
Resolution No. XX-2026 Page 1 of 2
CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2026
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA,
STATE OF CALIFORNIA, ACCEPTING THE CONVEYANCE OF PROPERTY LOCATED AT CHRYSANTHY BOULEVARD, APN 067-2420-003-0000, AND AUTHORIZING EXECUTION
OF THE CERTIFICATE OF ACCEPTANCE
WHEREAS, the City of Rancho Cordova (“city”) executed an Affordable Housing Plan Agreement with K. Hovnanian at Jaeger Ranch for The Ranch Project, which identifies APN 067-2420-003-0000 as a parcel to be dedicated to the city in satisfaction of the affordable housing obligations within The Ranch Special Planning Area; and
WHEREAS, the city is proposing to acquire the property located at the southwest corner of Chrysanthy Boulevard and Alamosa Drive, APN 067-2420-003-0000 (the “Property”), for a future affordable housing opportunity; and
WHEREAS, the Rancho Cordova Planning Commission has completed its review under Government Code section 65402 and found the proposed disposition of the Property to be consistent with the Rancho Cordova General Plan; and
WHEREAS, Government Code section 27281 requires the grantee’s consent to recordation to be shown by a certificate or resolution of acceptance attached to or printed on the deed or grant; and
WHEREAS, the City Council, as grantee, is now being asked to formally accept the conveyance of the Property.
NOW, THEREFORE, BE IT HEREBY RESOLVED THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA AS FOLLOWS:
Section 1. The foregoing recitals are true and correct and are incorporated herein by reference.
Section 2. The City Council hereby accepts the conveyance of the property located at Chrysanthy Boulevard, APN 067-2420-003-0000 to the city.
Section 3. The City Manager, or designee, is authorized to execute the Certificate of Acceptance and any other documents necessary to complete recordation of the deed.
Section 4. This Resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 8th day of September 2026 by the following vote:
AYES:
NOES:
ITEM 13.5. ATTACHMENT 1
Resolution No. XX-2026 Page 2 of 2
ABSENT:
ABSTAIN:
ATTEST:
Garrett Gatewood, Mayor
Stacy Leitner, CMC
City Clerk
SC
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ITEM 13.5.
ATTACHMENT 2
THE GATEWAY
NEIGHBORHOOD
CHRYSANTHY
BOULEVARD
RANCHO CORDOVA PARKWAY
HIGH-DENSITY
RESIDENTIAL
COMMERCIAL
DETENTION
THE GATEWAY
NEIGHBORHOOD
WETLAND
PRESERVE
WETLAND
PRESERVE
FOUR SEASONS
NEIGHBORHOOD
PARKVIEW
NEIGHBORHOOD
ORTHN
KEY MAP
LAND USE
LEGEND
35'X78' (TYP.)
THE GATEWAY
HIGH DENSITY RESIDENTIAL
OPEN SPACE
OPEN SPACE
COMMERCIAL
ITEM 13.5.
ATTACHMENT 2
MEMORANDUM
City Council Staff Report - Page 1 of 2
ITEM 13.6.
DATE: September 8, 2026
TO: Honorable Mayor and Council Members
FROM: Matt Thomas, Facilities Services Manager
Laurel Bane, Facilities Management Analyst
SUBJECT: A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT AMENDMENT NO. 2023-138-1 WITH CITY WIDE
MAINTENANCE FOR AN AMOUNT NOT TO EXCEED $425,000,
MAKING THE CUMULATIVE AMOUNT OF THE CONTRACT
$1,745,000 FOR JANITORIAL SERVICES AND MAINTENANCE
RECOMMENDATION
Adopt the Resolution.
RESULT OF RECOMMENDED ACTION
Adoption of the Resolution would authorize the City Manager to execute Contract Amendment No. 2023-138-1 with City Wide Maintenance to provide janitorial services for city buildings in an amount not exceed $425,000 making the cumulative amount of the contract $1,745,000 for Janitorial Services and Maintenance.
BACKGROUND
The City is responsible for providing janitorial services at city-owned and leased facilities, including City Hall, the Corporation Yard, Neighborhood Services, the Rancho Cordova Police Department, the Mills Station Arts and Culture Center (MACC), and the Rancho Cordova Youth Center. Maintaining these facilities in a clean and sanitary condition supports a healthy and welcoming environment for employees, tenants, visitors, and the public.
Prior to 2022, the city utilized multiple janitorial service contracts for various city facilities, with additional locations added over time as the city's facility needs changed. In 2022, the city consolidated janitorial services under a single contract to improve administrative efficiency, service consistency, and oversight across city-owned and leased facilities.
On December 23, 2022, the city issued a competitive solicitation for Janitorial Services and Maintenance and subsequently awarded a three-year contract to City Wide Maintenance. The scope of services includes routine cleaning and sanitation, vacuuming, dusting, mopping, restocking supplies, and the use of green cleaning practices to reduce environmental impacts while helping preserve city facilities.
The current contract term is approaching expiration, but allows for an extension. To maintain
City Council Staff Report - Page 2 of 2
continuity of janitorial services at city facilities, staff recommends amending the agreement for an additional one-year term.
FISCAL IMPACT AND FUNDING SOURCE
Janitorial Services will be funded from the Internal Services Fund.
ATTACHMENT(S)
1. Resolution
2. Contract Amendment No. 2023-138-1
ITEM 13.6. ATTACHMENT 1
Resolution No. XX-2026 Page 1 of 1
CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2026
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, STATE
OF CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT AMENDMENT NO. 2023-138-1 WITH CITY WIDE MAINTENANCE FOR AN AMOUNT NOT TO EXCEED $425,000, MAKING THE CUMULATIVE AMOUNT OF THE CONTRACT $1,745,000 FOR JANITORIAL SERVICES AND MAINTENANCE
WHEREAS, the City of Rancho Cordova solicited bids for the Janitorial RFP 2023 under the requirements of state and local law and publicly opened bids on January 17, 2023; and
WHEREAS, the city awarded the bid to the lowest qualified bidder, City Wide Maintenance, and entered into a three-year contract for Janitorial Services and Maintenance for City buildings; and
WHEREAS, the city recommends amending the contract term for one additional year for an amount not to exceed $425,000, making the cumulative amount of the contract $1,745,000 for Janitorial Services and Maintenance; and
WHEREAS, funding for this contract consists of Internal services funds (7300); and
NOW, THEREFORE, BE IT HEREBY RESOLVED THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA does authorize the City Manager to execute Contract Amendment No. 2023-138-1 with City Wide Maintenance for an amount not to exceed $425,000, making the cumulative amount of the contract $1,745,000 for janitorial services and maintenance, in a form approved by the City Attorney.
PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 8th of September 2026 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Garrett Gatewood, Mayor
Stacy Leitner, CMC
City Clerk
FIRST AMENDMENT TO THE GENERAL SERVICES AGREEMENT BETWEEN
THE CITY OF RANCHO CORDOVA AND CITY WIDE MAINTENANCE (CONTRACTOR) This First Amendment to the General Services Agreement ("Amendment") is made by and between the City of Rancho Cordova ("City") and City Wide Maintenance ("Contractor") as of July 1, 2026. City and Contractor are hereinafter collectively referred to as the "Parties."
RECITALS
WHEREAS, the Parties entered into a General Services Agreement ("Agreement") dated July 1, 2023; for the purpose of providing Janitorial Maintenance Services for the City Facilities; and WHEREAS, this Amendment will extend the term of the contract for one additional year to continue receiving services; and
WHEREAS, the Parties agree that changes to the term and services provided for in the Agreement are necessary in order for the City to continue receiving services by Contractor.
NOW, THEREFORE, the Parties hereto agree as follows:
AGREEMENT
1. The Parties agree to modify the end date of the Agreement from June 30, 2026 to June 30, 2027.
The first sentence of Section 2 of the Agreement, "Term," is amended to read as follows:
"The term of this Agreement shall begin on the date first noted above and shall end on June 30, 2027, unless the term of the Agreement is otherwise terminated or extended, as provided in Section 10"
2. Section 4 of the Agreement, "Compensation of Contractor," provides for the City to pay Contractor an amount not exceed One million three hundred and twenty-five thousand dollars ($1,325,000).
The Parties agree to amend Section 4 of the Agreement in order to increase the compensation amount to pay Contractor for additional services. The first sentence of Section 4 of the Agreement is amended to read as follows:
"The Contractor shall be paid an amount not to exceed One million seven hundred and forty-five thousand dollars ($1,745,000) for performance of the Services pursuant to this Agreement."
3. The document entitled "Scope of Work," attached hereto as Exhibit A, shall replace and supersede the Agreement's Exhibit A.
4. All other terms and conditions in the Agreement shall remain in full force and effect to the extent they are not in conflict with this Amendment.
First Amendment to General Services Agreement between
City of Rancho Cordova and City Wide Maintenance
Revised 0612025
ITEM 13.6.
ATTACHMENT 2
Contract Amendment No. 2023-138-1
5. The signatures of the Parties to this Amendment may be executed and acknowledged on separate pages or in counterparts which, when attached to this Amendment, shall constitute one complete Amendment.
First Amendment to General Services Agreement between
City of Rancho Cordova and City Wide Maintenance
Revised 06/2025
ITEM 13.6.
ATTACHMENT 2
Contract Amendment No. 2023-138-1
IN WITNESS WHEREOF, the parties have executed this Amendment as of the day and year first above written.
CITY OF RANCHO CORDOVA
Micah Runner, City Manager
Date: _____ _
Attest:
Stacy Leitner, CMC, City Clerk
Date: -------
Approved as to Form:
Adam U. Lindgren, City Attorney
Date: -------
First Amendment to General Services Agreement between
City of Rancho Cordova and City Wide Maintenance
Revised 0612025
CONTRACTOR
Scott Waters, President
Date: -------
ITEM 13.6.
ATTACHMENT 2
Contract Amendment No. 2023-138-1
Exhibit A
Executive Summary
All CWM Janitors, Onsite Manager and Quality Control Manager are personally trained by Scott Waters.
New accounts are monitored daily for the first week ( or more if needed, depending on account size). This ensures a smooth transition as well as a detailed cleaning for a fresh start. CWM Quality Control Manager and/or Owner spot check weekly thereafter to ensure contract needs are met.
All crew members work off of a checklist or provided scope of work. All crew members are fingerprinted and background checked.
City Wide Maintenance caries listed Insurances in section 16 and will provide copies of requested insurances upon award of contract.
Statement of Work shall be followed and met per City of Rancho Cordova's Requirements. In addition to Statement of Work CWM will purchase all new equipment needed; including all Green Certified cleaning chemicals.
9'.'i: I Folsom Blvd, Ste R, Sucr.uncnto. CJ\ 9) X27 <) 1 (l) Q 1.5427 cw mnintcnunccer.aol.corn ITEM 13.6.
ATTACHMENT 2
Contract Amendment No. 2023-138-1
Cover Page & Vendor Information
City Wide Maintenance is a Janitorial Service company that has been providing janitorial services since 1987 (36 Years). City Wide Maintenance is committed to Green Cleaning and Team Cleaning with standard operating procedures and regular quality control checks to confirm crews are maintaining our promise to our customer. Regular and consistent communication with our staff and account supervisors by Scott Waters (CWM Owner) & Maryella (Quality Control Manager) is our number one priority to ensure customer satisfaction. CWM is available 24 hours a day 7 days a week for your janitorial needs.
We are licensed, bonded and insured, and certified in Blood Bourne Pathogen Cleaning and Bio Hazard clean ups. City Wide Maintenance has never had a liability claim and complies with all CALOSHA safety training requirements. City Wide Maintenance Crew Members are continually sent to ongoing training classes with Waxie (our janitorial supply vendor). We are kept up to date on new technologies including; Green Cleaning, ( )and restroom disinfection procedures. Keeping our staff up to date in the latest janitorial chemicals and cleaning procedure's ensures safety and a high quality of cleanliness for our customer. CWM has had NO Significant Transactional Events to date. CWM has been facilitating High profile, High Security, Large accounts for 33 years.
Please see att ached References for services to Current & Similar Businesses that we provide services to.
Thank You-
City Wide Maintenance
9521 Folsom Blvd. Suite R
Sacramento, CA. 95827
Scott Waters (Owner) X~ <£; 1.ak '"7eJ-m
E-mail: [email protected]
Ph.: (916)383-8269
Fax: (916)714-6159
\ _) Tax ID#: 68-0396087
9521 Folsom Hlvd. Sic R. Sacramento. (';\ l)5827/ 91 ()_X?.1.5427 : cwmaintcnnnccto.aol.com ITEM 13.6.
ATTACHMENT 2
Contract Amendment No. 2023-138-1
Qualifications, Experience, References
City Wide Maintenance has been providing Janitorial Services for 39 years. For the past 30 years City Wide Maintenance has prided itself in having a good business relationship with all current and past High Security, High Profile, and Large Business accounts. Listed are 3 similar profile accounts. 1). Rancho Cordova Police Department
• 2897 Kilgore Road & 2729 Prospect Park Drive
• S+ years
• Laurel Bane
(See attached bid for scope of work)
2). John Adams Acadamy
• 4 Locations Approx. 300,000 Square feet
• S+ Years
• Bobby 916-580-7918
(Clean-up for 1,500+ students and staff. General Cleaning. Staff background checked with all Vaccines. Auto Scrubbing, Victory Electrostatic Disinfecting Fogger, Sport Event Set up and tear down, pressure washing). 3). California Northstate University
• Multiple Locations over 200,000 square feet
• 5+ years
• Scott 916-212-4335
(Blood Bourne Pathogen Certified for Anatomy Cadaver Lab, General Cleaning, Victory Electrostatic Disinfecting Fogger, Clean carpets, Strip and Wax Floors, Set up and tear down for special events, Clean up '0 outside Campus areas, Window cleaning)
9.:;21 l-olxom Hh ti. Ste R. Sacramento. ( '/\ l)"iX27 , 91 (d Q I .5427 cwmaintcnancc«. aol.com ITEM 13.6.
ATTACHMENT 2
Contract Amendment No. 2023-138-1
4). Mission Oaks Park District
• 8 Locations
• 5+ Years
• JR 530-306-0696
(General Cleaning at all park locations as well as District office) 5). Cordova Park District/ Mather Sports Complex
• 12 Locations
• 2+ Years
) • Scott Norton 916-945-0773
(General Cleaning at all Park locations as well as District office and Community Center) 6). Cardinal Health (Dixon)
• 5+ Years 100,000 square feet
• Amanda Moe [email protected]
(High Security, General Cleaning, Multiple cleanings per day 7 days per week, strip and wax, carpet cleaning) 7). Cardinal Health Elk Grove
• 5+ Years
• Jason Webb [email protected]
(High Security General Cleaning, Multiple cleanings per day 5 days per week, strip and wax, carpet cleaning) 9)21 Folsom Hin !. S1c R. Sacr,1111c1110. ( '/\ 9'.)X2] , 91 (l.lQ 1.5427 cwmaintcnancc«. aol.com ITEM 13.6.
ATTACHMENT 2
Contract Amendment No. 2023-138-1
Organizational Structure
City Wide Maintenance is structured with communication and attention to detail as its top priorities.
Priority contacts are as follows:
City Wide Maintenance Owner: Scott Waters 916-383-8269
Quality Control Manager: Maryella
All calls to 916-383-8269 (CWM Office) roll over to Scott Waters, or Maryella. There is little to no wait time on contacting the Owner or Onsite Quality Control Manager. (All personal cell phone numbers in )addition to last names will be given upon contract award.) One of the 2 contacts will call the janitorial crew to notify them of changes or reque sts. Personal inspection by manager to follow upon completion of work.
Resolving any outstanding services issues are as follows: Facilities Manager to call, text, or e-mail CWM.
Office staff will contact Onsite Quality Control Manager to resolve issue immediately. Onsite Quality Control Manager will personally confirm the issue has been resolved.
Ongoing monitoring of employee performances is done with surprise inspections by Owner and Quality Control Manager.
All CWM employees are Live Scanned and have Background Checks as well as Drug Tested at the expense of CWM before beginning services. All documents are provided upon completion.
All CWM Employees are continually sent to ongoing training classes with Waxie (CWM'S Janitorial supply company). Classes include but are not limited to; Green Cleaning, Sanitation Fogging, restroom & disinfection procedures, Certification in Blood Borne Pathogen Cleaning & Bio Hazard Clean Ups as well as complying with all CALOSHA safety Training Requirements.
In the event of an absence, back up staff that is Fingerprinted, Background Checked, and Trained is always available as well as Onsite Quality Control Manager.
9.:'i2 I Folsolll Bh d. Stc IC S.1crn111c11l1>. ( ';\ ()":--i27 91 (1) Q 1.5427 cwmaiutcnunccr« aol.com ITEM 13.6.
ATTACHMENT 2
Contract Amendment No. 2023-138-1
Start Up Plan
All CWM Janitors, Onsite Manager and Quality Control Manager are personally trained by Scott Waters. New accounts are monitored daily for the first week ( or more if needed, depending on account size). Current accounts that go out to bid (such as this) and are awarded to City Wide Maintenance are treated as a new account. A Quality Control Manager will be onsite the first week for smooth transition. City Wide Maintenance will provide detail cleaning during the first week as well for a fresh start. CWM Quality Control Manager and/ or Owner spot check weekly thereafter to ensure contract needs are met.
Scott Waters or the assigned Quality Control Manager will also perform monthly Work Performance Inspections and provide written reports to the Facility Manager.
Green Cleaning Janitorial Service to be provided at:
*Rancho Cordova City Hall 2729 Prospect Park Drive 70,300 sq ft, 9 Restrooms, 22 Stalls, 6 Urinals, 4 Showers (Excluding Suites: 117, 120, 130, 230) *RCPD 2897 Kilgore Rd. 30,000 sq ft, 9 Restrooms, 18 Stalls, 3 Urinals, 3 Showers (3 Janitors - 4 will be trained)
*RCNC 2880Gold Tailings Ct. 4,400 sq ft, 4 Restrooms, 5 Stalls, 1 Urinal, 3 Showers (2 Janitors - 3 will be trained)
Youth Center 10455 Investment Circle 9,500 sq ft, 6 Restrooms, 6 Stalls (2 Janitors - 3 will be trained)
Corporation Yard 3303 Luyung Drive 2,030 sq ft, 3 Restrooms, 3 Stalls, 1 Urinal (2 Janitors - 3 will be trained)
MACC 10191 Mills Station 2,231 sq ft, 4 Restrooms, 6 Stalls, 2 Urinals (2 Janitors - 3 will be trained)
(* 2 Day Porters will be trained for these 3 Locations) 9521 Folsom Hl\'lL Ste R. Sacramento, Ci\ 9.'iX27, () I (J.821.5427 cwmaintcnancc«. aol.com ITEM 13.6.
ATTACHMENT 2
Contract Amendment No. 2023-138-1
All crew members will be trained and Background checked for said locations. Statement of Work shall be followed and met per City of Rancho Cord ova's Requirements. In addition to Statement of Work CWM will purchase all new equipment needed; including Hepa-filter vacuums, dual trash can caddy/ dolly, and all Green Certified cleaning chemicals and products.
l):i2 I Folsom Bl\ d, Sk IC Sacramento, CA 9SX27, 91 ()_X2 I . .i427 cwmaiutcnuncctc-nol.corn ITEM 13.6.
ATTACHMENT 2
Contract Amendment No. 2023-138-1
Statement of Acceptance of Terms and Conditions
Exclusion hereof is certification that the undersigned has read and understands the terms and conditions hereof and that the undersigned's principle if fully bound and committed.
Company Name: City Wide Maintenance
Street Address: 9521 Folsom Blvd. Suite R
City: Sacramento
Signature: sSc~ ~ .rc,o
Printed Name: Scott Waters
)
Title: Owner
Date: 01/16/2023
9521 Folsom Blvd, Ste It Sacr.uucntu, < '/\ 9~X27/ 91 (J.821.5427 - cwmaintcnnnccor.aul.com ITEM 13.6.
ATTACHMENT 2
Contract Amendment No. 2023-138-1
Exhibit A
Pricing: Sheet Ex.hibit-B
Please provide your totlll monthly costs and total hourly rates in the appropriate space in the table billow to perform the Work as described in, Statement of Work of this RFP. The quoted coes and rates shall include all taxes and shall be fixed for a period of at least one year, unless a change in governmental regulations, such as a chao11e in the prevailing wage, necessitates a revision to the costs or rares, Contractor must pay its employees the prevailing wages in accordance with the standards set forth in Section 1773 of the Labor Code Facility Du e Mairueoante Tocal Monthly Coit
2729 Prospect Park Drive- Includes Dayporter Service
/41 $ 1t oao ><
2897 Kilgore Rd. - Includes Dayporter Service
$3.g35 "¾~
2880 Gold Tailings Ct.- lncludes Dayporter Service
$ Ii 170¾ -:
3303 Luyung Drive
$ 910°~ -
10191 Mills Station Rd.
997S 00L
l 1'.1455 Investment Circle
.$ lto5 7 °%,.. --·
Total Mo11tflly Cost
1'J5 Rtt,7D}C.,,
Additio,nal Servtces as Req uested by the City Total Hourly Race Power washing/ On Call hourly rate $50.00
Janitor/ On Call hourly rate $25.00
t , I ' / I • 1 j I ~ . . . I I ' ' I. I I ' '11 ' ' I ', ' I • J I / , • l • I t • 1 1, ' ! 11 ' l L 11 + I ' . 111 t ,, I I • l j I I I ' I! 11 ITEM 13.6.
ATTACHMENT 2
Contract Amendment No. 2023-138-1
MEMORANDUM
City Council Staff Report - Page 1 of 2
ITEM 13.7.
DATE: September 8, 2026
TO: Honorable Mayor and Council Members
FROM: Michelle Mingay, Assistant Director of Administrative Services - Finance
SUBJECT: A RESOLUTION DESIGNATING SPECIFIED CITY EMPLOYEES TO
COMPLETE FISCAL AND FINANCIAL TRAINING PURSUANT TO
GOVERNMENT CODE SECTION 53238.1, AS ADDED BY SENATE
BILL 827
RECOMMENDATION
Adopt the Resolution.
RESULT OF RECOMMENDED ACTION
Adoption of the Resolution would designate the specified city employees subject to the fiscal and financial training requirements of Government Code section 53238.1.
BACKGROUND
Senate Bill 827 (SB 827), effective January 1, 2026, established fiscal and financial training requirements for specified local agency officials. Government Code section 53238.1 requires covered officials to complete at least two hours of fiscal and financial training every two years.
The training requirement applies to specified elected, appointed officials and local agency executives. SB 827 also authorizes the City Council to designate additional employees who are required to complete the training.
Sound fiscal management is a shared responsibility across city departments. While certain city officials are required by statute to complete the training, designating additional employees with significant responsibility for developing, managing, approving, monitoring, or making recommendations regarding the city’s budget and financial resources will help promote a consistent understanding of local government fiscal responsibilities.
Staff recommends that the City Council designate the positions identified in Attachment 2 as additional employees required to complete the fiscal and financial training pursuant to Government Code section 53238.1. Identifying the designated employees by position allows the training requirement to remain applicable as staffing changes occur.
Employees serving in the designated positions will be required to complete the training within the applicable statutory timeframe and at least once every two years thereafter. The city will
City Council Staff Report - Page 2 of 2
maintain records documenting completion of the required training in accordance with applicable requirements.
FISCAL IMPACT AND FUNDING SOURCE
There is no fiscal impact.
ATTACHMENT(S)
1. Resolution
2. Exhibit A to the Resolution - SB 827 Designated Employee Positions
ITEM 13.7. ATTACHMENT 1
Resolution No. XX-2026 Page 1 of 2
CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2026
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, STATE
OF CALIFORNIA, DESIGNATING EMPLOYEE POSITIONS REQUIRED TO COMPLETE
FISCAL AND FINANCIAL TRAINING PURSUANT TO GOVERNMENT CODE SECTION 53238.1, AS ADDED BY SENATE BILL 827
WHEREAS, Senate Bill 827 (Chapter 661, Statutes of 2025) established fiscal and financial training requirements for specified local agency officials and employees; and
WHEREAS, Government Code section 53238.1 requires specified local agency officials to receive at least two hours of fiscal and financial training every two years; and
WHEREAS, Government Code section 53238.1 authorizes the City Council to designate additional employees who are required to complete the fiscal and financial training; and
WHEREAS, the City Council recognizes the importance of sound fiscal management and seeks to promote a consistent understanding of fiscal and financial responsibilities among employees whose positions involve significant responsibility for the development, management, oversight, or administration of City financial resources; and
WHEREAS, the City Council desires to designate the employee positions identified in Exhibit A to this Resolution as additional employees required to complete fiscal and financial training pursuant to Government Code section 53238.1.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA as follows:
1. The City Council hereby designates the employee positions identified in Exhibit A, attached hereto and incorporated herein by this reference, as additional employees required to complete fiscal and financial training pursuant to Government Code section 53238.1.
2. Employees serving in the positions identified in Exhibit A shall complete the fiscal and financial training within the timeframes required by Government Code section 53238.1 and shall complete subsequent training at least once every two years thereafter, or as otherwise required by applicable law.
3. The City Manager, or designee, is authorized and directed to administer the city's compliance with the fiscal and financial training requirements, including coordinating training and maintaining records of completion as required by applicable law.
PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 8th day of September 2026 by the following vote:
AYES:
NOES:
ITEM 13.7. ATTACHMENT 1
Resolution No. XX-2026 Page 2 of 2 ABSENT:
ABSTAIN:
ATTEST:
Garrett Gatewood, Mayor
Stacy Leitner, CMC
City Clerk
SB 827 Fiscal & Financial Training – Designated Classifications
1. Elected Officials (Required)
• Mayor
• Vice Mayor
• City Council Members
2. City Executive Leadership (Required)
• City Manager
• Assistant City Manager
• Administrative Services Director
• Communications & Public Affairs Director
• Community Development Director
• Community Services Director
• Economic Development Director
• Neighborhood Services Director
• Public Works Director
• Assistant Public Works Director
• Assistant Director of Administrative Services – Finance • Assistant Director of Administrative Services - Human Resources • Assistant to the City Manager
• Chief of Police
• Chief Technology & Innovation Officer
• City Attorney
• City Clerk
3. Officials appointed by the City Council (Required)
• Planning Commission
4. Key Fiscal Staff (Recommended – positions with signing authority) • Principal Finance Analyst
• Senior Finance Analyst
• Finance Analyst I/II
• Principal Human Resources Analyst
• Senior Human Resources Analyst
• Assistant City Clerk
• Principal Management Analyst
• Senior Management Analyst
• Planning Manager
• Building Official
• Economic Development Manager
• Facilities Services Manager
• Information Technology Manager
• Code Enforcement Manager
• Management Analyst I/II
• Public Works Division Manager – Operations & Maintenance • Development Senior Analyst
• Communications Manager
• Community Engagement Manager
• Housing Manager
ITEM 13.7.
ATTACHMENT 2
Exhibit A to the Resolution
MEMORANDUM
City Council Staff Report - Page 1 of 2
ITEM 14.1.
DATE: September 8, 2026
TO: Honorable Mayor and Council Members
FROM:
Albert Stricker, Public Works Director
Quoc Nham, Principal Civil Engineer
Khaliq McClean, Associate Civil Engineer
SUBJECT: A RESOLUTION DECLARING A PROTEST HEARING AND
AUTHORIZING THE MAILING OF PROPERTY OWNER BALLOTS
RELATING TO THE IMPOSITION OF THE ANNUAL STORMWATER
UTILITY FEE FOR THE DOUGLAS 103 SUBDIVISION PROJECT
RECOMMENDATION
Adopt the Resolution.
RESULT OF RECOMMENDED ACTION
Adoption of the Resolution would declare the results of the property owner's protest and, if there exists less than a majority protest, authorize the mailing of a ballot to the property owner to approve the levy of the fee to pay for maintenance of storm drainage and flood protection systems for the Douglas 103 Subdivision project. The action also sets 1:30 p.m. on September 29, 2026, in the office of the City Clerk, as the time and date for the ballot tabulation for the matter.
BACKGROUND
The Douglas 103 Subdivision project has a condition of approval which requires funding for operation and maintenance of the storm drainage system. This condition will be satisfied by participation in the new Stormwater Utility Fee for storm drainage and flood protection services, which is the subject of tonight’s action. The property owner of the Douglas 103 Subdivision project has requested the city annex the project to the city’s Stormwater Utility Fee pursuant to the California Health and Safety Code section 5471 et seq. to provide the method of financing for storm drainage and flood protection services required to meet the condition. On August 17, 2026, Council adopted a resolution which established Procedures for the Conduct of a Protest Hearing and Balloting Relating to a Stormwater Utility Fee (the “Procedures”) and designated September 8, 2026, at 5:30 p.m. as the time and place for hearing protests in connection with the annual Stormwater Utility Fee for the Douglas 103 Subdivision project.
DISCUSSION
The property owner has submitted a petition and waiver for the city to institute the proceedings to participate in the Stormwater Utility Fee. This annexation to the Stormwater Utility Fee will include the project generally known as the Douglas 103 Subdivision Project, see Attachment 2.
City Council Staff Report - Page 2 of 2
The maintenance services to be funded include the furnishing of services and materials for the ordinary and usual operation, maintenance, and servicing of the storm drain and flood protection systems.
Attachment 1 is the Resolution declaring the results of the property owner's protest and authorizing the mailing of the property owner ballot, as required by Article XIII D of the California Constitution (also known as Proposition 218). The Resolution sets forth the tabulation of ballots on September 29, 2026, at 1:30 p.m. in the office of the City Clerk. The results of the mailed ballot election will be presented to City Council at their regularly scheduled meeting on October 19, 2026, and additional actions will be recommended based on the ballot results.
A “Rate Analysis Report” was approved by City Council on September 4, 2014, by Resolution No. 103-2014 setting Fiscal Year 2014-2015 maximum annual Stormwater Utility Fee amount for each parcel proportionate to the estimated stormwater runoff for each parcel, see Attachment 3. The maximum annual fee will increase each subsequent Fiscal Year by the annual change in the Consumer Price Index (CPI), during the preceding year, for All Urban Consumers, for the San Francisco-Oakland-San Jose areas, published by the United States Department of Labor, Bureau of Labor Statistics. A sample of the Stormwater Utility Fees for Fiscal Year 2026-2027 is summarized in Attachment 4.
FISCAL IMPACT AND FUNDING SOURCE
There is no impact to the city’s General Fund. Funds collected by this fee will pay for maintenance of storm drainage and flood protection systems.
ATTACHMENT(S)
1. Resolution
2. Annexation Boundary Map
3. Stormwater Utility Rate and Analysis Report
4. Stormwater Utility Fee - Rate Sheet FY26-27
ITEM 14.1. ATTACHMENT 1
Resolution No. XX-2026 Page 1 of 2
CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2026
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, STATE
OF CALIFORNIA, DECLARING THE RESULTS OF THE PROPERTY OWNER PROTEST
AND AUTHORIZING THE MAILING OF A PROPERTY OWNER BALLOT RELATING TO THE IMPOSITION OF AN ANNUAL STORMWATER UTILITY FEE FOR THE DOUGLAS 103
SUBDIVISION PROJECT
WHEREAS, this Council has received petitions and waivers from the owners of not less than 100% of the area of land proposed to be annexed into the Stormwater Utility Fee; and
WHEREAS, on August 17, 2026, the City Clerk caused a notice of the time and place of the hearing thereon and on the proposed annexation to the Stormwater Utility Fee to be published, and such public hearing was opened on September 8, 2026; and
WHEREAS, the Council adopted Resolution No. 103-2014 approving a written report entitled, "Rate Analysis Report", dated September 4, 2014 (the "Written Report") prepared by Harris & Associates and filed with the City Clerk containing a description of each parcel of real property within the City to which the Stormwater Utility Fee is applicable (collectively, the "Identified Parcels") and the amount of the Stormwater Utility Fee for each such Identified Parcel for Fiscal Year 2014-2015. The Written Report is on file in the office of the City Clerk and is available for public inspection; and
WHEREAS, this Council adopted a resolution which established Procedures for the Conduct of a Protest Hearing and Balloting Relating to a Stormwater Utility Fee (the “Procedures”) and set the date of public hearing; and
WHEREAS, this Council has conducted the public hearing and all interested persons have been afforded the opportunity to be heard, and the City Council has considered all protests against the annexation to the Stormwater Utility Fee; and
WHEREAS, there was no majority protest of the owner of the Identified Parcels subject to the Proposed Stormwater Utility Fee.
NOW, THEREFORE, BE IT HEREBY RESOLVED THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA as follows:
1. The foregoing recitals are true and correct.
2. The City Clerk is hereby authorized and directed to mail a property owner ballot in accordance with law and the Procedures.
3. The date of the ballot tabulation shall be September 29, 2026, at 1:30 pm.
4. The date of the Council meeting to report the results of the mailed ballot election shall be October 19, 2026, at 5:30 or as soon thereafter as the matter may be heard.
5. The City Council hereby designates Khaliq McClean, Associate Civil Engineer, telephone
ITEM 14.1. ATTACHMENT 1
Resolution No. XX-2026 Page 2 of 2
number, (916) 851-8708 to answer inquiries regarding the ballot proceedings and procedural or technical matters.
PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 8th day of September 2026 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Garrett Gatewood, Mayor
Stacy Leitner, CMC
City Clerk
Legend
Annexation Boundary
Parcel Boundary
APN
067-0040-026
APN
067-0040-017
APN
067-0040-018
DOUGLAS RD
AMERICANOS BLVD
CYPRESS GROVE DR
KNIGHTSBROOK AVE HEARST CASTLE WAY
BORDERLANDS
DR!
CITY OF RANCHO CORDOVA
STORMWATER UTILITY FEE AREA
ANNEXATION 43
(DOUGLAS 103)
ITEM 14.1.
ATTACHMENT 2
Rate Analysis Report
for the
Stormwater Utility Fee
For the
City of Rancho Cordova
August 7, 2014
ITEM 14.1.
ATTACHMENT 3
City of Rancho Cordova August 7, 2014
Stormwater Utility Fee
Rate Analysis Report Page 1
Q:\Sacramento\Storm Drain User Fee\Report\rancho cordova drainage fee rpt DRAFT 08.6.14.docx Introduction
The City of Rancho Cordova (City) is detaching from the County of Sacramento fee and is creating their own Stormwater Utility Fee, which is being levied per the California Health and Safety Code Section 5471 et seq.
The purpose of this Rate Analysis Report is to:
Review the Stormwater Utility Fee and improvements to be funded. Review the requirements of Article XIIID of the State Constitution (Proposit ion 218) relating to requirem
ents for apportioning the costs associated with the City’s stormwater runoff system. Analyze and recommend an appropriate rate structure and provide estima ted rates based on cost data inform
ation provided by the City.
Proposition 218 Requirements
This fee must comply with the provisions of Article XIIID of the California Constitution (Proposition 218). Section 6 of Proposition 218 has the following requirements for all “new, extended, imposed or increased” fees and charges:
1) “Revenues derived from the fee or charge shall not exceed the funds required to provide the propert
y-related service.”
2) “Revenue
s derived from the fee or charge shall not be used for any purpose other than that for which the fe
e or charge was imposed.”
3) “The am
ount of a fee or charge imposed upon any parcel or person as an incident of property ownership shall not exceed the proportional cost of the service attributable to the parcel.” 4) “No fee or c
harge may be imposed for a service unless that service is actually used by, or imm
ediately available to, the owner of the property in question. Fees or charges based on potential or future use of service are not permitted. Standby charges, whether characterized as charges or a
ssessments, shall be classified as assessments and shall not be imposed without com
pliance with [the assessment section of this code].”
5) “No fee or c
harge may be imposed for general governmental services including, but not limited to, police, fire, am
bulance or library services where the service is available to the public at large in substantially
the same manner as it is to property owners.”
Background Information
In accordance with the Federal Clean Water Act of 1972, the United States Environmental Protection Agency (EPA) is required to establish regulations setting forth National Pollution Discharge Elimination System (NPDES) permit standards. The enactment of 1987 amendments to the Federal Clean Water Act (Act) of 1972 imposes permit requirements for discharge of storm waters. The Act allows the EPA to delegate its NPDES permitting authority to states with an approved environmental regulatory program. The State of California is one of the delegated states.
The responsibility for implementing various NPDES permits in the State of California has been delegated to the State Water Resources Control Board (SWRCB). The SWRCB administers NPDES authority through its nine Regional Boards. As an NPDES permittee, the City is required to manage stormwater pollution within its jurisdiction.
ITEM 14.1.
ATTACHMENT 3
City of Rancho Cordova August 7, 2014
Stormwater Utility Fee
Rate Analysis Report Page 2
Q:\Sacramento\Storm Drain User Fee\Report\rancho cordova drainage fee rpt DRAFT 08.6.14.docx In order to provide for the safety of the residents of the City and protect property in the City from the damage associated with flooding and to meet the requirements of the NPDES permit, it is necessary to design, construct, operate, maintain, improve and replace storm drainage facilities which collect storm and surface water runoff and convey and treat such runoff in a safe manner to an acceptable point of discharge. It is also necessary to inspect, monitor, and take enforcement action related to illegal dumping, and illicit discharges. In order to properly fund such facilities and activities, the City has determined that it is necessary to impose on all developing properties in Rancho Cordova a user charge for storm drainage service.
Based on the 2030 General Plan and current specific plan areas, Rancho Cordova is expected to develop as shown in Table 1 below. The proposed boundary for the stormwater utility is shown in Appendix A.
ATTACHMENT 3
ITEM 14.1.
ATTACHMENT 3
City of Rancho Cordova August 7, 2014
Stormwater Utility Fee
Rate Analysis Report Page 3
Q:\Sacramento\Storm Drain User Fee\Report\rancho cordova drainage fee rpt DRAFT 08.6.14.docx Table 1 – Land Use
A more detailed land use table by development area is shown in Appendix D.
This development is expected to require significant stormwater drainage and flood control facilities.
Based on the development area and improvements that were required in four (4) recent developments Land Use/ Zoning Description Total Acre s Total Units
Residential:
LDR SF (2.1-6.0 DU/AC) 2,635 13,156
MD (6.1-12 DU/AC) 322 2,524
MDR MD (6.1-18.0 DU/AC) 1,852 13,231
MD (14.0-29.9 DU/AC) 60 885
HDR HD (18.1-40.0 DU/AC) 192 4,372
HD (30+ DU/AC) 30 825
Residential Total 5,090 34,993
Non-Residential:
VC Village Commercial 202
LTC Local Town Center 134
RTC Regional Town Center 172
BP Business Park 158
MP Industrial Park 283
Education:
HS/MS High School/Middle School 356
MS Middle School 20
ES Elementary School 102
Open Space & Public:
CP Community Park 313
P/QP Public/Quasi Public 37
NP Neighborhood Park 194
SWD Storm Water Detention 186
WP Wetland Preserve 745
DP Drainage Parkway 270
PR Private Recreation 63
OS Open Space 168
OS/P Open Space/Preserve 279
LC Landscape Corridors 123
GB Green Belts 54
ROW Right-of-way 596
BR/WP Reservoir / Wetland Preserve 528
S Sewer Lift Station / Utility Subst a 14
Vacant (unknown dev plan) 595
Total Non-residential 5,590
Total Residential & Non-Res 10,680
ATTACHMENT 3
ITEM 14.1.
ATTACHMENT 3
City of Rancho Cordova August 7, 2014
Stormwater Utility Fee
Rate Analysis Report Page 4
Q:\Sacramento\Storm Drain User Fee\Report\rancho cordova drainage fee rpt DRAFT 08.6.14.docx within the County of Sacramento, Table 2 summarizes the improvements that are expected once development is complete.
Table 2 – Expected Improvements
Services Funded
Expenditures from the revenue generated from the Stormwater Utility Fee are intended to comply with the requirements set forth in the NPDES permit. The activities and services funded by this fee include, but are not limited to:
1. Administration and oversight of the requirements set forth in the NPDES permit to City departments, developments, and local agencies.
2. Respond to and investigate incidents of illicit discharges and illegal connections to the storm drain system.
3. Periodically inspect facilities for proper handling of materials, chemicals, pollutants, garbage, waste, and debris and prevent any discharges to the storm drain system.
4. Regularly clean and maintain catch basins, the flowline, and storm drainage facilities.
5. Installation and maintenance of water quality devices required to keep pollutants out of the storm drain system.
6. Discourage illegal dumping or discharge of pollutants into the storm drain system by stenciling all City-owned catch basins with a "No Dumping" message.
7. Augment public education and outreach programs in regards to the proper use and function of the storm drainage system and the receiving waters.
Infrastructure Type
Inlets 6,400 LF
Manholes 4,460 LF
66" Pipe 3,950 LF
60" Pipe 10,280 LF
54" Pipe 11,140 LF
48" Pipe 10,210 LF
42" Pipe 28,620 LF
36" Pipe 42,420 LF
30" Pipe 51,050 LF
27" Pipe 540 LF
24" Pipe 91,960 LF
21" Pipe 2,230 LF
18" Pipe 100,300 LF
15" Pipe 101,300 LF
12" Pipe 529,890 0
10" Pipe 4,170 0
Creeks and Channels 80 AC
Basins 320 AC
Quantit
y
ATTACHMENT 3
ITEM 14.1.
ATTACHMENT 3
City of Rancho Cordova August 7, 2014
Stormwater Utility Fee
Rate Analysis Report Page 5
Q:\Sacramento\Storm Drain User Fee\Report\rancho cordova drainage fee rpt DRAFT 08.6.14.docx
8. Develop programs to promote, publicize, and facilitate public reporting of illicit discharges to the storm drain system.
9. Encourage the proper disposal of household hazardous waste (HHW) to prevent the improper disposal to the storm drain system or to the sewer system.
10. Discourage the improper disposal of litter, garden clippings, leaves, and pet waste into the street or the storm drain system.
11. Capital replacement of storm drainage and flood control improvements at the end of the expected useful life for such improvements.
Rate Structure Analysis
Section 6.b of Article XIIID of the State Constitution (Proposition 218) states that:
“The amount of a fee or charge imposed upon any parcel or person as an incident of property ownership shall not exceed the proportional cost of the service attributable to the parcel.” and
“No fee or charge may be imposed for a service unless that service is actually used by, or immediately available to, the owner of the property in question.” By definition, all properties that shed stormwater into the City’s stormwater drainage system use, or are served by, the City’s stormwater drainage system. The amount of use attributed to each parcel is measurable by the amount of storm runoff contributed by the property, which is directly proportional to the amount of impervious area on a parcel (such as buildings and concrete). The more impervious area on a property, the more storm runoff the property generates, the more demand placed on the storm drain system.
The amount each parcel uses the stormwater drainage system is computed by the following formula:
(Parcel Area) x (Impervious Percentage) = Drainage Units The typical percent impervious (% Impervious) for land uses in the City, have been applied for the purposes of estimating the runoff generated by each property. These are shown in Appendix B.
The more Drainage Units a parcel has, the more storm run-off it generates, and the more it uses and impacts the stormwater drainage system.
It is standard practice to relate other land uses to a developed single family residential (SFR) parcel, instead of working exclusively with drainage units. The median size of a SFR parcel will be approximately 0.16 acre. Therefore, it makes sense to relate all parcels to this median residential property. The runoff from a 0.16-acre SFR parcel is set equal to one Drainage Measurement Unit (DMU) and this base DMU is calculated as follows:
(0.16 acres of area) x 50% = 0.0800 Impervious Area = 1 DMU
ATTACHMENT 3
ITEM 14.1.
ATTACHMENT 3
City of Rancho Cordova August 7, 2014
Stormwater Utility Fee
Rate Analysis Report Page 6
Q:\Sacramento\Storm Drain User Fee\Report\rancho cordova drainage fee rpt DRAFT 08.6.14.docx Single Family Residential Parcels
As a SFR property increases in size over the median parcel size, the typical percentage of impervious area decreases, as shown in Appendix B. Conversely, as a SFR parcel decreases in size below the median parcel size, the typical percentage of impervious area increases, and such increase is typically proportional to the decrease in size. Therefore, SFR properties are separated into five (5) groups.
The median parcel area for each group was used and their DMUs are calculated as follows:
SFR Category DMU/ Formula
SFR1 – SFR parcels 0.16 acres or less 1.00 DMU
SFR2 – SFR parcels 0.17 - 0.25 acres 1.10 DMUs
SFR3 – SFR parcels 0.26 – 0.33 acres 1.175 DMUs
SFR4 – SFR parcels 0.34 – 0.50 acres 1.25 DMUs
SFR5 – SFR parcels greater than 0.50 acres 1.25 + [(acres – 0.50) x 5%] = DMUs
0.0800
Multi-Family Residential Parcels
Multi-Family Residential (MFR) units (including condominiums) are split into categories by the density, or number of dwelling units per acre (DU/Ac) as follows:
MFR Category Density % Impervious
MFR1 - High Density Greater than 18 DU/Ac 75%
MFR 2 - Med Density 10 – 18 DU/Ac 70%
Acreage x %Impervious = DMUs
0.0800
Condominium unit parcel areas are calculated by dividing the total area of the condominium complex (which includes the common area) by the number of condominium units, and the total imperviousness of the entire complex is attributed to each individual condo parcel in the complex. (This divides the runoff of the entire complex to each of the individual units.) Because these condominium common areas are taken into consideration in this manner, they are exempt from the charge.
Non- Residential Parcels
All non-residential parcel DMUs will be based on the impervious area (runoff coefficient) table shown in Exhibit B, using the following formula:
Acreage x %Impervious = DMUs
0.0800
All parcels draining into Rancho Cordova Stormwater Utility Fee-maintained drainage infrastructure are proposed to be charged the same user fee rate per DMU for stormwater runoff treatment. The Rancho Cordova Stormwater Utility Fee is proposed in perpetuity.
For the purposes of this report, City-maintained drainage infrastructure includes streets, pipes, inlets, outlets, and natural drainage courses. Parcels related to these types of property uses are exempt from the runoff charge, as they are part of the infrastructure being funded. Also exempt from the runoff charge is Caltrans right-of-way, because Caltrans handles its own runoff under a separate NPDES permit.
ATTACHMENT 3
ITEM 14.1.
ATTACHMENT 3
City of Rancho Cordova August 7, 2014
Stormwater Utility Fee
Rate Analysis Report Page 7
Q:\Sacramento\Storm Drain User Fee\Report\rancho cordova drainage fee rpt DRAFT 08.6.14.docx Drainage units may be adjusted based on appeal from the property owner. See the Appeals Process below.
Table 3, below, provides a preliminary summary of DMUs for the various land uses in Rancho Cordova.
Table 3 – Drainage Measurement Unit Summary Table
Landuse Description
Number of
Units
Total A rea
(acres)
Impervious
Ar e a
(acres) DMUs
SINGLE FAMILY RESIDENTIAL (SFR1) 15,107 2,028 15,107.00 SINGLE FAMILY RESIDENTIAL (SFR2) 13,790 2,776 15,169.00 SINGLE FAMILY RESIDENTIAL (SFR3) 14 4 16.45
SINGLE FAMILY RESIDENTIAL (SFR4) -
SINGLE FAMILY RESIDENTIAL (SFR5) -
MULTI-FAMILY RESIDENTIAL (MFR1) 6,082 282 2,639.06
COMMERCIAL 666 499 6,240.00
INDUSTRIAL 283 226 2,830.00
SCHOOLS 478 239 2,985.00
PRIVATE RECREATION 63 16 195.31
PARKS/GREENBELTS 561 140 1,752.47
PUBLIC 51 15 190.13
TOTAL 34,993 7,190 47,124
ATTACHMENT 3
ITEM 14.1.
ATTACHMENT 3
City of Rancho Cordova August 7, 2014
Stormwater Utility Fee
Rate Analysis Report Page 8
Q:\Sacramento\Storm Drain User Fee\Report\rancho cordova drainage fee rpt DRAFT 08.6.14.docx Cost Estimate
Table 4 below shows the estimated costs to maintain infrastructure in the developing areas. Unit costs for maintenance were derived using budget information provided by the County, since the County currently maintains the storm drainage system. The budget information is shown in Appendix C.
Table 4 – Estimated Costs
Fee Calculations
The estimated annual costs for the proposed storm drain improvements are $5,401,709 as shown in Table 4 above. Dividing that by the total number of proposed DMU’s in Rancho Cordova (47,124), the maximum estimated annual Stormwater Utility Fee rate is $114.63 per DMU.
This would be the proposed maximum fee rate for fiscal year 2014-15. The maximum rate will be increased each subsequent Fiscal Year by the annual change in the Consumer Price Index (CPI), during the preceding year, for All Urban Consumers, for the San Francisco-Oakland-San Jose areas, published by the United States Department of Labor, Bureau of Labor Statistics (or a reasonably equivalent index should the stated index be discontinued, as determined by the Director of Public Works).
Estimated Quantity Unit Cost ($/unit) Total Cost/Year
Maintenance Costs:
Trunk Lines (larger than 24") - TV Lines 158210 LF 7.50$ 25 years 47,463.00$ Drainage Lines 10"-24" Cleaning 829850 LF 3.00$ 10 years 248,955.00$ Drainage Lines 10"-24" TV 829850 LF 7.50$ 25 years 248,955.00$ Creek and Channel Maintenance and Repair 65070 LF 0.75$ 1 year 49,009.83$ Pipe Repairs 998920 LF 0.45$ 1 year 451,380.43$ Creeks and Channels Mowing 80 AC $6,825 1 year 546,000.00$ Creeks and Channels Herbicides 80 AC $680 1 year 54,400.00$ HydroMod Basin Maintenance 320 AC $4,830 1 year 1,545,600.00$ Basin De-silt 320 AC $1,000 25 years 12,800.00$
Basins Herbicides 320 AC $761 1 year 243,360.00$
Replacement Costs:
Inlets 6400 EA $2,000 75 years $170,667
Manholes 4460 EA $3,500 75 years $208,133
66" Pipe 3950 LF $550 100 years $21,725
60" Pipe 10280 LF $475 100 years $48,830
54" Pipe 11140 LF $400 100 years $44,560
48" Pipe 10210 LF $325 100 years $33,183
42" Pipe 28620 LF $275 100 years $78,705
36" Pipe 42420 LF $225 100 years $95,445
30" Pipe 51050 LF $175 100 years $89,338
27" Pipe 540 LF $150 100 years $810
24" Pipe 91960 LF $125 100 years $114,950
21" Pipe 2230 LF $115 100 years $2,565
18" Pipe 100300 LF $105 100 years $105,315
15" Pipe 101300 LF $95 100 years $96,235
12" Pipe 529890 LF $85 100 years $450,407
10" Pipe 4170 LF $75 100 years $3,128
Total: $5,011,917
Annual Fee Administration: $45,000
Operating (Cash Flow) Reserve (10% of Maintenance Costs): $344,792 Estimated Total: $5,401,709
Frequency
ATTACHMENT 3
ITEM 14.1.
ATTACHMENT 3
City of Rancho Cordova August 7, 2014
Stormwater Utility Fee
Rate Analysis Report Page 9
Q:\Sacramento\Storm Drain User Fee\Report\rancho cordova drainage fee rpt DRAFT 08.6.14.docx The actual rate to be levied each year will be as approved by the City at a public hearing, after they consider an Annual Fee Report outlining the estimated annual costs of the program for the ensuing fiscal year.
Table 5 provides sample fee calculations for various land uses and parcel sizes.
Table 5 – Sample Calculations
The Preliminary Charge Roll, which is a listing of each parcel to be charged a fee and its proposed maximum fee for FY 2014-15, is on file in the office of the City Clerk.
Appeals Process
If a property owner disagrees with the calculation of his or her fee, based on the parcel area and estimated impervious percentage assigned to the property, then the property owner may appeal the calculation as follows:
1. Property owner must provide written documentation explaining the reason why the charge should be changed. This documentation must include:
a. The name, phone number, mailing address, and email address, if available, of the property owner.
b. The Assessor’s Parcel Number (APN) of the property in question.
2. If additional documentation is required or insufficient documentation was submitted, a representative of the Department of Public Works (Staff) will notify the property owner in writing.
3. Once Staff has determined that sufficient documentation has been submitted, Staff will perform the initial review. Staff will notify the property owner in writing within four (4) weeks from the time sufficient documentation was submitted as to whether or not the fee amount will be changed.
a. If the determination is to change the fee amount, then the new fee amount will be documented within the City’s fee database.
Land Use Description
Total A rea
(acres)
Impervious
Are a
(acres) DMUs Sample Fee
SINGLE FAMILY RESIDENTIAL (SFR1) 0.16 1.000 114.63$ SINGLE FAMILY RESIDENTIAL (SFR2) 0.22 1.100 126.09$ SINGLE FAMILY RESIDENTIAL (SFR3) 0.30 1.175 134.69$ SINGLE FAMILY RESIDENTIAL (SFR4) 0.40 1.250 143.28$ SINGLE FAMILY RESIDENTIAL (SFR5) 1.00 1.563 179.10$ MULTI-FAMILY RESIDENTIAL (MFR1) 5.00 3.75 46.875 5,373.12$ COMMERCIAL1
1.00 0.75 9.375 1,074.62$ INDUSTRIAL 1.00 0.80 10.000 1,146.27$ SCHOOLS 5.00 2.50 31.250 3,582.08$ PRIVATE RECREATION 1.00 0.25 3.125 358.21$ PARKS/GREENBELTS 2.00 0.20 2.500 286.57$ PUBLIC 2.00 0.60 7.500 859.70$ 1 Average of Downtown and Neighborhood Commercial as shown in Appendix B ATTACHMENT 3
ITEM 14.1.
ATTACHMENT 3
City of Rancho Cordova August 7, 2014
Stormwater Utility Fee
Rate Analysis Report Page 10
Q:\Sacramento\Storm Drain User Fee\Report\rancho cordova drainage fee rpt DRAFT 08.6.14.docx b. If the determination is that the fee should not be changed, the property owner can appeal Staff’s decision to the Director of Public Works. The appeal must be made in writing and returned no later than four (4) weeks from the date of mailing of Staff’s initial review decision. The Director of Public Works will notify the property owner in writing within four (4) weeks from the date of receipt of the appeal as to whether or not the fee amount will be changed.
If the owner of any parcel shall have reason to feel that the computation of the DMU for his/her parcel is not correct, that person may file an appeal with the Director of Public Works in the manner prescribed by the Director of Public Works. The Director of Public Works will consider all data provided by the appellant and shall render a decision in writing.
The decision of the Director of Public Works will be final with respect to City action on the appeal.
Appeals will be accepted annually up until June 30 for inclusion on the following fiscal year’s property tax roll submittal. However, if an appeal is granted by Staff or the Director of Public Works that does not permit inclusion for the following fiscal year’s property tax roll submittal, a reimbursement will be provided to the property owner by the City.
Respectfully submitted:
Harris & Associates
Dennis A. Anderson
Senior Project Manager
ATTACHMENT 3
ITEM 14.1.
ATTACHMENT 3
City of Rancho Cordova August 7, 2014
Stormwater Utility Fee
Rate Analysis Report APPENDIX A
APPENDIX A
ATTACHMENT 3
ITEM 14.1.
ATTACHMENT 3
City of Rancho Cordova August 7, 2014
Stormwater Utility Fee
Rate Analysis Report APPENDIX B
APPENDIX B
Runoff Coefficient
Land Use Impervious
Single Family Residential less than 0.166 acres 50%
Single Family Residential 0.166 acres to 0.250 acres 40% Single Family Residential 0.251 acres to 0.330 acres 30% Single Family Residential 0.331 acres to 0.500 acres 25% Single Family Residential Over 0.500 acres (excluding the first 0.500 acres) 5% High-Density Residential (including Apartments and Mobile Home Parks) 75% Condominiums 70%
Commercial Downtown Areas1 80%
Commercial Neighborhood Areas 70%
Industrial 80%
Schools 50%
Parks 25%
Greenbelts 10%
Footnotes:
1 City of Rancho Cordova Municipal Code Chapter 15.
Sources:
1. Yolo County City/County Drainage Manual, February 2010.
2. Stormwater Quality Design Manual for the Sacramento and South Placer Regions, May 2007.
ATTACHMENT 3
ITEM 14.1.
ATTACHMENT 3
City of Rancho Cordova August 7, 2014
Stormwater Utility Fee
Rate Analysis Report Appendix C
Appendix C
Cost Information
ATTACHMENT 3
ITEM 14.1.
ATTACHMENT 3
County of Sacramento/City of Rancho Cordova
Current Storm Drain Maintenance Costs
Repair Type
Actual Expenditures for FY
11/12
FY 13/14
Budget
County North OCUO Drain Line Upgrade or Repair 630,912.90 $ 630,912.90 $ OFFO Fence Repair 19,343.41 $ 19,343.41 $ OHKO Inlet Outfall Repair 455,724.02 $ 455,724.02 $ OMSO Erosion Control 26,189.60 $ 26,189.60 $ OY8O Manhole Repair 63,362.44 $ 63,362.44 $ RAMP ADA Compliant Ramp - $ - $ Overhead 36.39% 435,026.56 $ 435,026.56 $ 1,630,558.93$ 1,630,558.93 $
County South OCUO Drain Line Upgrade or Repair 105,317.24 $ 105,317.24 $ OFFO Fence Repair 35,802.01 $ 35,802.01 $ OHKO Inlet Outfall Repair 214,660.90 $ 214,660.90 $ OMSO Erosion Control - $ - $ OY8O Manhole Repair 8,585.40 $ 8,585.40 $ RAMP ADA Compliant Ramp - $ - $ Overhead 23.51% 85,667.45 $ 85,667.45 $ 450,033.00$ 450,033.00$
Rancho Cordova OCUO Drain Line Upgrade or Repair 222,809.74$ 229,850.53$ OFFO Fence Repair 26,326.14$ 27,158.05$ OHKO Inlet Outfall Repair 224,877.26$ 231,983.38$ OMSO Erosion Control -$ -$ OY8O Manhole Repair 4,498.84$ 4,641.00$ RAMP ADA Compliant Ramp -$ -$ Overhead 23.51% 112,504.88$ 116,060.03$ 591,016.86$ 609,692.99$
Total LF of Pipes
County 7,865,755 7,865,755
Rancho Cordova 1,349,271 1,349,271 Cost/LF of pipe for Repairs
County 0.26$ 0.26$
Rancho 0.44$ 0.45$
* Costs were increased for 12/13 based on comparing actual expenditures in 11/12 with actual expenditures in 12/13.
Pipe Repair Costs
Total Budget=
Total Budget=
Total Budget=
Budget Classification
8/6/2014
ATTACHMENT 3
ITEM 14.1.
ATTACHMENT 3
County of Sacramento/City of Rancho Cordova
Current Storm Drain Maintenance Costs
Repair Type
Actual
Expenditures FY
11/12
FY 13/14
Budget
County OCCO Inspect Channels 149,684.06 $ 149,684.06 $ ODSO Clean, Inspect trach Racks and Box Culverts 203,337.83 $ 203,337.83 $ OF8O Sandbag Distribution 5,184.60 $ 5,184.60 $ OFCO Drainage Response 82,451.66 $ 82,451.66 $ OFDO Concrete Channel Cleaning Bobcat 552,150.54 $ 552,150.54 $ OHWO Vegetation Removal County Forces
OJZO Clean and Inspect Outfall Structures 191,840.84 $ 191,840.84 $ OLCO Access Road Maintenance - $ - $ OLDO Mowing
OMPO Expose Pipe End Mechanically 2,720.90 $ 2,720.90 $ OMRO Channel Cleaning Mechanical 49,087.50 $ 49,087.50 $ OORC Rodent Control 32,695.06 $ 32,695.06 $
OTVD Tree Removal 79,463.44 $ 79,463.44 $
OVDO Dry Spoil Dumping 8,137.34 $ 8,137.34 $ OWCO Weed Control Chemical
Overhead 36.39% 493,691.29 $ 493,691.29 $
1,850,445$ 1,850,445 $
County OCCO Inspect Channels 1,797.15$ 1,797.15$ ODSO Clean, Inspect trach Racks and Box Culverts -$ -$ OF8O Sandbag Distribution 2,464.80$ 2,464.80$ OFCO Drainage Response 1,293.11$ 1,293.11$
OFDO Concrete Channel Cleaning Bobcat 144,294.58$ 144,294.58$ OHWO Vegetation Removal County Forces
OJZO Clean and Inspect Outfall Structures -$ -$ OLCO Access Road Maintenance 57,345.54$ 57,345.54$ OLDO Mowing
OMPO Expose Pipe End Mechanically -$ -$ OMRO Channel Cleaning Mechanical 32,935.75$ 32,935.75$ OORC Rodent Control -$ -$
OTVD Tree Removal 214,736.46$ 214,736.46$
OVDO Dry Spoil Dumping -$ -$
Creek and Channel Cleaning
Total Budget=
Budget Classification
8/6/2014
ATTACHMENT 3
ITEM 14.1.
ATTACHMENT 3
Repair Type
Actual
Expenditures FY
11/12
FY 13/14
BudgetBudget Classification
OWCO Weed Control Chemical
Overhead 23.51% 106,945.71 $ 106,945.71 $
561,813$ 561,813 $
Rancho Cordova OCCO Inspect Channels -$ -$ ODSO Clean, Inspect trach Racks and Box Culverts 413.30$ 413.30$ OF8O Sandbag Distribution -$ -$
OFCO Drainage Response -$ -$
OFDO Concrete Channel Cleaning Bobcat 65,905.39$ 65,905.39$ OHWO Vegetation Removal County Forces
OJZO Clean and Inspect Outfall Structures -$ -$ OLCO Access Road Maintenance -$ -$ OLDO Mowing
OMPO Expose Pipe End Mechanically -$ -$ OMRO Channel Cleaning Mechanical -$ -$ OORC Rodent Control -$ -$
OTVD Tree Removal -$ -$
OVDO Dry Spoil Dumping -$ -$
OWCO Weed Control Chemical
Overhead 23.51% 15,592.45$ 15,592.45$
81,911$ 81,911$
Total LF of Channels
Rancho Cordova (unlined) 74,628 74,628 Rancho Cordova (lined) 37,562 37,562
Total Rancho Cordova 112,189 112,189
County (unlined) 1,677,768 1,677,768
County (lined) 216,153 216,153
Total County 1,893,920 1,893,920
Cost/LF of Channel for Cleaning:
County 1.27$ 1.27$
Rancho 0.73$ 0.75$
* Costs were increased for 12/13 based on comparing actual expenditures in 11/12 with actual expenditures in 12/13.
Total Budget=
Total Budget=
8/6/2014
ATTACHMENT 3
ITEM 14.1.
ATTACHMENT 3
County of Sacramento/City of Rancho Cordova
Current Storm Drain Maintenance Costs
Activity Size/Location Cost/LF Frequency Notes
Pipes/Channels
Hydro Cleaning 6"-24" 3.00$ 10 years
TV Lines all 7.50$ 25 years
Rancho 0.75$ each year Within SWU Budget
Sac County 1.27$
Pump Mainteance Covered within budget
Per County Staff Assume no pumps
in new areas.
Repairs 2 crews year round SWU funds support this
Hydromod Basin cost/ac
Maintenance 4,830.00$ annul see detailed estimate
Herbicides 325.00$ 2 x's/year
Additional costs
Pesticide Control Advisor 20,000.00$ annually
Engineering admin support with regulatory agencies 10% of maint costs/year Supervisors and managers 5% of maint costs/year
Creek and Channel Cleaning
8/6/2014
ATTACHMENT 3
ITEM 14.1.
ATTACHMENT 3
Basin Maintenance Costs Cost per Acre
Trash Clean‐up and Disposal (4 x's/year) 1,200$
Mowing (2 x's/year) 200$
Inspection 4 x's/year 1,600$
Erosion Repair 800$
Vegetation and Landscape Maintenance 800$
Sub‐total 4,600$
Over‐head Mark‐up (5%) 230$
Total Cost 4,830$
Hydromod Basin Maintenance
Inspection Includes: Examine gates, fences and access ramp for damage and overgrown vegetation, check basin slopes for erosion, excess vegetation, debris and animal burros, check flow line for excess vegetation and sediment, check for eriosion at water line, large/floating debris, and excess vegetation. Check for debris, creacks and instructure, and erosion at inlets and outlets. Also check access control racks for debris and to snrue they are locked and secured. Check riprap at inlet weir
ATTACHMENT 3
ITEM 14.1.
ATTACHMENT 3
City of Rancho Cordova August 7, 2014
Stormwater Utility Fee
Rate Analysis Report Appendix D
Appendix D
Detailed Land Use Data
ATTACHMENT 3
ITEM 14.1.
ATTACHMENT 3
Storm Drain User Fee
City of Rancho Cordova
December 20, 2013 AC, Landuse & units derived from GIS/Aerials North Douglas II Heritage Falls Anatolia IV
Land Use/ Zoning Description AC Units AC Units AC Units AC Units AC Units AC 2012 Units
2012 AC Units AC 2013
Units
2012 AC 2013 Units 2012 Est.
Units
2013 AC Units AC Units AC Units AC Units GIS AC GIS Units GIS AC GIS Units Total Acres Total Units Residential:
LDR SF (2.1-6.0 DU/AC) 35.3 176 144.8 698 3.7 14 44.7 276 71.4 388 1,518.5 7,593 179.4 899 142.3 694 35.8 179 347.2 1,580 17.70 153.00 72.20 303.00 21.60 203.00 2,635 13,156 MD (6.1-12 DU/AC) 321.5 2,524 322 2,524
MDR MD (6.1-18.0 DU/AC) 83.8 556 290.0 2,334
a 94.2 528 28.2 287 42.8 227 54.4 402 256.0 2,048 43.7 286 c 105.4 685 17.5 192 146.8 1,389 92.10 525.00 450.8 2,831 146.4 941 1,852 13,231 MD (14.0-29.9 DU/AC) 60.4 885 60 885
HDR HD (18.1-40.0 DU/AC) 98.0 1,960 44.2 980 12.2 378 * 30.4 922 6.80 132.00 192 4,372 HD (30+ DU/AC) 29.5 825 * These may be Attached 30 825
Residential Total 119.1 732 524.7 4,742 94.2 528 31.9 301 87.5 503 125.8 790 1,872.5 11,601 588.8 4,689 259.9 1,757 53.3 371 524.4 3,891 17.7 153 171 960 22 203 450.8 2,831 146.4 941 5,090 34,993 Non-Residential:
VC Village Commercial 16.9 19.5 16.6 20.0 22.0 13.5 93.3 202 LTC Local Town Center 30.4 20.0 83.5 134
RTC Regional Town Center 0.9 113.0 58.4 172
BP Business Park 6.6 65.0 86.0 158
MP Industrial Park 283.0 283
Education:
HS/MS High School/Middle School 72.6 78.0 110.9 b 94.0 b 356 MS Middle School 20.0 20
ES Elementary School 21.2 10.6 54.0 5.50 10.8 102
Open Space & Public:
CP Community Park 11.4 60.7 7.8 107.0 44.9 29.3 52.3 313 P/QP Public/Quasi Public 2.0 3.2 7.5 12.3 10.6 1.1 37
NP Neighborhood Park 3.1 3.8 8.2 5.2 3.4 20.8 67.5 17.0 8.6 6.4 0.71 17.20 3.70 21.2 7.0 194 SWD Storm Water Detention 4.0 15.0 9.6 39.0 53.5 24.3 4.00 17.40 9.5 9.6 186 WP Wetland Preserve 55.8 43.8 81.0 54.5 510.0 745
DP Drainage Parkway 138.0 5.0 104.6 15.30 7.2 270
PR Private Recreation 54.0 4.20 4.3 63
OS Open Space 144.5 22.0 0.60 0.80 168
OS/P Open Space/Preserve 12.0 45.6 174.0 47.7 279
LC Landscape Corridors 1.1 2.8 82.0 19.2 2.70 1.30 13.4 0.7 123 GB Green Belts 2.6 51.0 54
ROW Right-of-way 9.5 104.3 8.5 5.3 22.4 192.0 82.6 20.5 14.5 127.1 6.90 2.20 596 BR/WP Reservoir / Wetland Preserve 302.8 205.1 19.80 528 S Sewer Lift Station / Utility Substation 1.0 6.6 6.4 14 Vacant (unknown dev plan) 567.4 27.3 595
Total Non-residential 91.5 826.1 11.0 79.6 123.1 127.1 1,956.0 676.5 270.2 20.9 613.1 25.1 0.0 70.0 0.0 7.2 0.0 634.3 58.2 5,590 Total Residential & Non-Res 210.6 732.0 1,350.8 4,742.0 105.2 528.0 111.5 301.0 210.6 503.0 252.9 790.0 3,828.5 11,601.0 1,265.3 4,689.0 530.1 1,757.0 74.1 371.0 1,137.5 3,891.0 42.8 153.0 241.1 960.0 28.8 203.0 1,085.1 2,831.0 204.6 941.0 10,680 Notes: All data is from recent plans received in Nov 2013 unless specified otherwise. AC estimated a Arboretum has 2 MD residential classifications. The first line is for 6.1-13.9 DU/AC (instead of 6.1-18) Includes April 2012 b Acreage for all schools Amendment
c Suncreek has 2 MD residential classifications. The second line is for 12.1-18 DU/AC (instead of 6.1-18) Anatolia SunridgeMontelena Rio Del Oro Suncreek The Ranch (Sunridge) Sunridge Lot J WestboroughArista Del Sol Arboretum Douglas 98 Douglas 103 Grantline 208 Q:\Sacramento\Storm Drain User Fee\Land Use Summary and fee calculation 04.15.14.xlsx ATTACHMENT 3
ITEM 14.1.
ATTACHMENT 3
Used to update Protest Notice Rates for City
Max Rate for Max Rate for Max Rate for Max Rate for
FY 2026-27 FY 2025-26 FY 2024-25 FY 2023-24
CPI Max. Single Family Residential Parcels
Increase Rate 0.16 acres or less $162.77 $158.03 $154.33 $150.42 FY 2014-15 $114.63 0.17 - 0.25 acres $179.03 $173.82 $169.75 $165.45 FY 2015-16 $114.63 0.26 – 0.33 acres $191.27 $185.70 $181.35 $176.76 FY 2016-17 3.2% $118.29 0.34 – 0.50 acres $203.44 $197.52 $192.90 $188.02 FY 2017-18 3.5% $122.43 greater than 0.50 acres $203.44 $197.52 $192.90 $188.02 for the first .50 Acres FY 2018-19 2.9% $125.98 $101.70 $98.74 $96.43 $93.99 plus per acre over 0.50 acres FY 2019-20 4.5% $131.64 Multi-Family Residential Parcels FY 2020-21 2.5% $134.93 18 dwelling units per acre or less $1,424.54 $1,383.05 $1,350.64 $1,316.42 per Acre FY 2021-22 2.0% $137.62 Greater than 18 dwelling units $1,526.31 $1,481.86 $1,447.13 $1,410.46 per Acre FY 2022-23 4.2% $143.40 Commercial $1,526.31 $1,481.86 $1,447.13 $1,410.46 per Acre FY 2023-24 4.9% $150.42 Industrial $1,628.07 $1,580.66 $1,543.62 $1,504.51 per Acre FY 2024-25 2.6% $154.33 Schools $1,017.53 $987.90 $964.75 $940.31 per Acre FY 2025-26 2.4% $158.03 Private Recreation $508.73 $493.92 $482.35 $470.13 per Acre FY 2026-27 3.0% $162.77 Parks & Greenbelts $203.44 $197.52 $192.90 $188.02 per Acre Public Property $610.49 $592.71 $578.82 $564.16 per Acre All Urban Consumers, for the San Francisco-Oakland-Hayward Areas Change from Dec to Dec See the separate tab for "The Ranch" Rate Calcs by Consumer Price Index (CPI) increases
FY 2026-27 CPI WORKSHEET
Maximum Assessment Rate Calculation
Stormwater Utility II (SWU2) Fee
ITEM 14.1.
ATTACHMENT 4
CPI Increase
Original
Max. Rate
The Ranch -
Rate w/
private
facilities
removed CPI Increase
The Ranch - MFR1 Rate
per Acre
FY 2014-15 $11 4.63 $26.67 FY 2014-15 $250.06
FY 2015-16 $ 114.63 $26.67 FY 2015-16 $250.06
FY 2016-17 3. 2% $118.29 $27.52 FY 2016-17 3.2% $258.06 FY 2017-18 3. 5% $122.43 $28.48 FY 2017-18 3.5% $267.09 FY 2018-19 2. 9% $125.98 $29.30 FY 2018-19 2.9% $274.83 FY 2019-20 4. 5% $131.64 $30.61 FY 2019-20 4.5% $287.19 FY 2020-21 2. 5% $134.93 $31.37 FY 2020-21 2.5% $294.36 FY 2021-22 2. 0% $137.62 $31.99 FY 2021-22 2.0% $300.24 FY 2022-23 4. 2% $143.40 $33.33 FY 2022-23 4.2% $312.85 FY 2023-24 4. 9% $150.42 $34.96 FY 2022-23 4.9% $328.17 FY 2024-25 2. 6% $154.33 $35.86 FY 2024-25 2.6% $336.70 FY 2025-26 2. 4% $158.03 $36.72 FY 2025-26 2.4% $344.78 FY 2026-27 3. 0% $162.77 $37.82 FY 2026-27 3.0% $355.12 Reduced Stormwater Utility II (SWU2 Reduced) Fee
ITEM 14.1.
ATTACHMENT 4
Used to update Protest Notice Rates for City
Max Rate for Max Rate for Max Rate for Max Rate for
FY 2026-27 FY 2025-26 FY 2024-25 FY 2023-24
CPI Max. Single Family Residential Parcels
Increase Rate SFR1 $238.52 $231.58 $226.16 $220.43
FY 2022-23 $210.14 SFR2 $262.39 $254.75 $248.78 $242.48 FY 2023-24 4.9% $220.43 SFR3 $280.27 $272.11 $265.74 $259.01 FY 2024-25 2.6% $226.16 SFR4 $298.17 $289.49 $282.71 $275.55 FY 2025-26 2.4% $231.58 SFR5 $372.82 $361.97 $353.49 $344.54 FY 2026-27 3.0% $238.52 Multi-Family Residential Parcels $2,236.37 $2,171.24 $2,120.36 $2,066.63 per Acre Commercial $2,236.33 $2,171.20 $2,120.32 $2,066.59 per Acre Industrial $2,385.43 $2,315.96 $2,261.68 $2,204.37 per Acre Schools $1,490.91 $1,447.49 $1,413.57 $1,377.75 per Acre Private Recreation $745.45 $723.74 $706.78 $688.87 per Acre Parks & Greenbelts $298.17 $289.49 $282.71 $275.55 per Acre Public Property $894.54 $868.49 $848.14 $826.65 per Acre All Urban Consumers, for the San Francisco-Oakland-Hayward Areas Change from Dec to Dec
Low Impact Development Stormwater Utility II
(SWU2 Enhanced) Fee
Maximum Assessment Rate Calculation
by Consumer Price Index (CPI) increases
FY 2026-27 CPI WORKSHEET
ITEM 14.1.
ATTACHMENT 4
MEMORANDUM
City Council Staff Report - Page 1 of 2
ITEM 14.2.
DATE: September 8, 2026
TO: Honorable Mayor and Council Members
FROM: Arlene Granadosin-Jones, Planning Manager
SUBJECT: AN ORDINANCE AMENDING TITLE 2, ADMINISTRATION AND PERSONNEL, CHAPTER 2.30 PLANNING COMMISSION TO
CLARIFY THE RECRUITMENT PROCESS AND APPOINTMENT OF
PLANNING COMMISSIONERS
RECOMMENDATION
Waive the first reading and introduce the Ordinance.
RESULT OF RECOMMENDED ACTION
The Ordinance would come back for a second reading and adoption at the next regular City Council meeting. Approval of the Ordinance would amend Title 2, Administration and Personnel, Chapter 2.30 Planning Commission.
BACKGROUND
ANALYSIS
Chapter 2.30, Planning Commission, Section 2.30.030, Application, appointments, and terms of office, is proposed to be amended to include the following:
• Deletion of references to specific procedures that were required in 2022 when the Planning Commission was newly established, but are no longer needed; • Addition of a 90-day transition period for both City Council-appointed Planning Commissioners and At-Large Planning Commissioners that provides time for newly elected City Councilmembers to appoint new Planning Commissioners; and • Addition of a process by which a City Councilmember may reappoint an incumbent Planning Commissioner previously appointed by that Councilmember to a new term upon the expiration of the incumbent’s current term, without requiring the incumbent to submit a new application or participate in a recruitment process.
ENVIRONMENTAL
CEQA requires analysis of agency approvals of discretionary “projects.” A “project,” under CEQA, is defined as “the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.” (CEQA Guidelines, § 15378.) As reflected in State CEQA Guideline 15061 (b)
City Council Staff Report - Page 2 of 2
(3), an activity is not subject to CEQA, “[where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment…” The proposed amendments are not a “project” within the meaning of CEQA because the amendments seek to provide clarification on the application and recruitment process for new and re-appointed Planning Commission members and propose new terms for at-large Planning Commission members. Because no expansion of uses or activities is reasonably anticipated, no possibility exists that the ordinance will result in a significant effect on the environment. Thus, the proposed ordinance is not subject to the requirements of CEQA. However, in the event that adoption of the ordinance is considered a CEQA project, it would nonetheless qualify for categorical exemptions as set forth below.
CEQA Guidelines Section 15061(b)(3) states that a project is exempt from CEQA “where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.” The approval of the code amendments set forth in the proposed ordinance does not approve any physical development and it would not result in a direct or indirect physical changes in the environment. For these reasons, the proposed amendments would not have the potential to result in individually or cumulatively significant effects on the environment and these Municipal Code amendments are exempt from review under CEQA and no further environmental review is necessary.
FISCAL IMPACT AND FUNDING SOURCE
There is no fiscal impact.
ATTACHMENT(S)
1. Ordinance
2. Exhibit A to the Ordinance
3. Track Changes
ITEM 14.2. ATTACHMENT 1 Ordinance No. XX-2026 Page 1 of 3
CITY OF RANCHO CORDOVA
ORDINANCE NO. XX-2026
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, STATE OF CALIFORNIA, AMENDING TITLE 2 (ADMINISTRATION AND PERSONNEL), CHAPTER
2.30 PLANNING COMMISSION
THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA DOES ORDAIN AS FOLLOWS:
Section 1. Purpose and Declarations.
WHEREAS, the Municipal Code needs to delete references to specific procedures that were required in 2022 when the Planning Commission was newly established, but are no longer necessary; and
WHEREAS, the Municipal Code needs to be amended to provide a 90-day transition period for both City Council-appointed Planning Commissioners and At-Large Planning Commissioners that provides time for newly elected City Councilmembers to appoint new Planning Commissioners; and
WHEREAS, the Municipal Code needs to be amended to add a process by which a City Councilmember may reappoint an incumbent Planning Commissioner previously appointed by that Councilmember to a new term upon the expiration of the incumbent’s current term, without requiring the incumbent to submit a new application or participate in a recruitment process; and
WHEREAS, on August 17, 2026, the City Council held a properly noticed public hearing for this Ordinance and considered all oral and written testimony.
Section 2. Findings. The City Council hereby finds:
A. CEQA Compliance. CEQA requires analysis of agency approvals of discretionary “projects.” A “project,” under CEQA, is defined as “the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.” (CEQA Guidelines, § 15378.) As reflected in State CEQA Guideline 15061 (b) (3), an activity is not subject to CEQA, “[where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment…” The proposed amendments are not a “project” within the meaning of CEQA because the amendments seek to provide clarification on the application and recruitment process for new and re- appointed Planning Commission members and propose new terms for at-large Planning Commission members. Because no expansion of uses or activities is reasonably anticipated, no possibility exists that the ordinance will result in a significant effect on the environment. Thus, the proposed ordinance is not subject to the requirements of CEQA.
However, in the event that adoption of the ordinance is considered a CEQA project, it would nonetheless qualify for categorical exemptions as set forth below.
ITEM 14.2. ATTACHMENT 1 Ordinance No. XX-2026 Page 2 of 3
CEQA Guidelines Section 15061(b)(3) states that a project is exempt from CEQA “where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.” The approval of the code amendments set forth in the proposed ordinance does not approve any physical development and it would not result in a direct or indirect physical changes in the environment. For these reasons, the proposed amendments would not have the potential to result in individually or cumulatively significant effects on the environment and these Municipal Code amendments are exempt from review under CEQA and no further environmental review is necessary.
B. The proposed amendments comply with applicable state law and local ordinances. The proposed Municipal Code amendment complies with all other applicable requirements of state law and local ordinances. The establishment of the Planning Commission to fulfill Planning Agency obligations was established under Section 65100 of the Government Code of the state of California. The application process, recruitment process, and terms for the Planning Commission are established under the City of Rancho Cordova Zoning Code. Revisions to the Municipal Code implement and are consistent with both local and state regulations.
Section 3. Amendments to Title 2 Administration and Personnel
The City Council hereby adopts the amendments to Title 2 Administration and Personnel of the Rancho Cordova Municipal Code, as shown and incorporated in Exhibit A to this ordinance.
Section 4. Severability
If any provision of this Ordinance or the application thereof to any person or circumstance, is held invalid, the remainder of the Ordinance, including the application of such part or provision to other persons or circumstances shall not be affected thereby and shall continue in full force and effect. To this end, provisions of this Ordinance are severable. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases be held unconstitutional, invalid or unenforceable.
Section 5. Effective Date
Within fifteen (15) days after adoption, a Summary of this Ordinance shall be published once in the Grapevine Independent, or the Sacramento Bee, a newspaper of general circulation printed and published in Sacramento County and circulated in the City of Rancho Cordova, in accordance with Government Code Section 36933. This Ordinance shall take effect and be enforced thirty (30) days after its inception.
PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the ____ day of ___________, 2026 by the following vote:
AYES:
NOES:
ITEM 14.2. ATTACHMENT 1 Ordinance No. XX-2026 Page 3 of 3
ABSENT:
ABSTAIN:
ATTEST: ____________________________
Garrett Gatewood, Mayor
Stacy Leitner, CMC
City Clerk
City of Rancho Cordova, CA
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CHAPTER 2.30
PLANNING COMMISSION
1 1. Prior legislation: Ord. 18-2003.
ITEM 14.2.
ATTACHMENT 2
Exhibit A to the Ordinance
City of Rancho Cordova, CA
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§ 2.30.030
§ 2.30.010. Establishment.
Pursuant to Section 65100 of the Government Code of the state of California, there is hereby established a planning commission which shall have the powers and duties and serve the purposes enumerated in said Section 65100 and this chapter, and which shall have jurisdiction within the incorporated boundaries of the city of Rancho Cordova; provided, however, that from the effective date of the ordinance codified in this section until March 1, 2023 (Phase 1), the planning commission shall only have the power to take action on the following applications, projects, approvals, permits and appeals related to:
A. Processing, considering, and approving tentative and final parcel maps under Chapter 22.20 RCMC.
B. Processing, considering, and approving major design review for new residential projects under RCMC § 23.104.030 and Table 23.104-1.
C. All other planning commission responsibilities regarding applications, projects, approvals, permits, and appeals in the Rancho Cordova Municipal Code are suspended from the effective date of the ordinance codified in this section until March 1, 2023. During this time, all appeals which would otherwise be heard by the planning commission shall be heard by the city council.
And further provided, from March 1, 2023, until June 1, 2023 (Phase 2), in addition to all powers granted during Phase 1, the planning commission shall also have the power to take action on the following applications, projects, approvals, permits and appeals related to:
D. Processing, considering, and approving tentative and subdivision maps under Chapter 22.20 RCMC.
E. Processing, considering, and approving major design review for commercial and industrial projects under RCMC § 23.104.030 and Table 23.104-1. (Ord. 56-2004 § 3; Ord. 5-2011 § 1; Ord. 22-2021 § 3 (Exh. A); Ord. 2-2022 § 3 (Exh.
A); Ord. 15-2022 § 3; Ord. 2-2024 § 3 (Exh. A))
§ 2.30.020. Membership.
The planning commission shall consist of seven commission officers. (Ord. 22-2021 § 3 (Exh. A); Ord. 2-2022 § 3 (Exh. A); Ord. 2-2024 § 3 (Exh. A)) § 2.30.030. Application, appointments, and terms of office.
Appointments to the planning commission shall be made by the city council as follows:
A. An application period of three weeks shall be opened for any vacant planning commissioner seat. All applications shall be provided to individual members of the city council needing to fill the vacant seat for review and consideration for possible nomination.
ITEM 14.2.
ATTACHMENT 2
Exhibit A to the Ordinance
City of Rancho Cordova, CA
§ 2.30.030 § 2.30.070
Downloaded from https://ecode360.com/RA4605 on 2026-07-07
B. Five commissioners shall be nominated by the individual members of the city council and confirmed by a majority vote. A commissioner's term shall coincide with the term of the councilmember that nominated that commissioner. Following each election of the city council, re-elected or newly elected members of the council shall each nominate one member to serve on the planning commission within 90 days of taking office. All commissioners nominated by an individual member of the city council shall be confirmed by a majority vote of the city council.
C. Two commissioners shall be designated at -large members and shall be selected by the city council as a body from a pool of nominees. At -large members may be nominated by any member of the city council and confirmed by a majority vote within 90 days of the first meeting of the calendar year . . The term of the at -large commissioners will be terms of four years.
D. Notwithstanding any other provision of this chapter governing the application, recruitment, or process for appointment to the Planning Commission, a councilmember may reappoint an incumbent Planning Commissioner previously appointed by that councilmember to a new term upon the expiration of the incumbent’s current term, without requiring the incumbent to submit a new application or participate in a recruitment process. The appointing councilmember shall provide written notice of the intent to reappoint to the Planning Commission Clerk within 30 days of the expiration of the incumbent’s term.
E. Notwithstanding Section 2.30.030.D. or any other provision of this chapter, all At - Large Planning Commissioners shall be appointed through the regular recruitment, application, and interview process set forth in this chapter, regardless of whether the individual is an incumbent seeking an additional term.
(Ord. 22-2021 § 3 (Exh. A); Ord. 2-2022 § 3 (Exh. A); Ord. 2-2024 § 3 (Exh. A)) § 2.30.040. Qualifications.
Minimum qualifications for the position of planning commissioner are as follows:
A. Must be at least 18 years of age.
B. Shall not be an elected or appointed official of another public entity whose jurisdiction includes any part of the city.
C. Shall reside within the incorporated boundaries of the city of Rancho Cordova.
D. Professional experience in a field closely related to development such as land use or environmental planner, surveyor or engineer, designer, architect, building contractor or other closely related professions is desired for the two at-large members. (Ord. 22-2021 § 3 (Exh. A); Ord. 2-2022 § 3 (Exh. A); Ord. 2-2024 § 3 (Exh. A)) § 2.30.050. Removal from office.
A planning commissioner may be removed from office by the city council without cause, notice or hearing.
(Ord. 22-2021 § 3 (Exh. A); Ord. 2-2022 § 3 (Exh. A); Ord. 2-2024 § 3 (Exh. A)) ITEM 14.2.
ATTACHMENT 2
Exhibit A to the Ordinance
City of Rancho Cordova, CA
§ 2.30.030 § 2.30.070
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§ 2.30.060. Vacancies.
Vacancies which occur within the commission shall be filled for the unexpired portions of the terms pursuant to RCMC § 2.30.030.
(Ord. 22-2021 § 3 (Exh. A); Ord. 2-2022 § 3 (Exh. A); Ord. 2-2024 § 3 (Exh. A)) ITEM 14.2.
ATTACHMENT 2
Exhibit A to the Ordinance
City of Rancho Cordova, CA
§ 2.30.070 § 2.30.120
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§ 2.30.070. Duties and functions of the planning commission.
The planning commission shall have the duties and functions as specified below.
A. Serve as the approval authority as specified in Chapter 23.104 RCMC; B. Promote public interest in, and understanding of, the general plan, specific plans, special planning areas, and regulations relating to such plans; C. Consider and provide recommendations to the city council on amendments to the general plan, zoning code, specific plans and special planning areas; D. Consider subdivision matters arising from the Subdivision Map Act and this code; E. Consider appeals of the community development director; F. Perform other powers and duties as directed by the city council. (Ord. 22-2021 § 3 (Exh. A); Ord. 2-2022 § 3 (Exh. A); Ord. 2-2024 § 3 (Exh. A)) § 2.30.080. Rules.
The planning commission shall adopt, subject to city council approval, rules of procedure which shall govern the conduct of hearings and other business of the commission. Copies of the rules shall be published and shall be available with the city clerk's office. (Ord. 22-2021 § 3 (Exh. A); Ord. 2-2022 § 3 (Exh. A); Ord. 2-2024 § 3 (Exh. A)) § 2.30.090. Organization.
At the initial meeting of the commission, and annually thereafter at the first meeting of the calendar year for the commission, the members of the commission shall select a chairperson and vice-chairperson and shall determine the time, place, and frequency of regular meetings.
(Ord. 22-2021 § 3 (Exh. A); Ord. 2-2022 § 3 (Exh. A); Ord. 2-2024 § 3 (Exh. A)) § 2.30.100. Meetings.
The planning commission shall meet at least twice a month at a regularly scheduled time and date, and at other such times as the chairperson deems necessary to perform the duties of the commission.
(Ord. 22-2021 § 3 (Exh. A); Ord. 2-2022 § 3 (Exh. A); Ord. 2-2024 § 3 (Exh. A)) § 2.30.110. Voting.
Four members of the seven-member planning commission shall constitute a quorum, and a quorum is required for the commission to take action on any item on its agenda. (Ord. 22-2021 § 3 (Exh. A); Ord. 2-2022 § 3 (Exh. A); Ord. 2-2024 § 3 (Exh. A)) § 2.30.120. Compensation.
A. Each member of the planning commission shall receive compensation for services ITEM 14.2.
ATTACHMENT 2
Exhibit A to the Ordinance
City of Rancho Cordova, CA
§ 2.30.120 § 2.30.120
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as follows: Each member of the commission shall receive $75.00 compensation for each planning commission meeting attended, including regularly scheduled or special meetings.
B. The city may, at the discretion of the city manager, approve payment to a member for necessary and actual expenses incurred by a member acting in an official capacity as a member of the planning commission.
(Ord. 22-2021 § 3 (Exh. A); Ord. 2-2022 § 3 (Exh. A); Ord. 2-2024 § 3 (Exh. A)) ITEM 14.2.
ATTACHMENT 2
Exhibit A to the Ordinance
City of Rancho Cordova, CA § 2.30.120
§ 2.30.120
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CHAPTER 2.30
PLANNING COMMISSION
1 1. Prior legislation: Ord. 18-2003. § 2.30.030
§ 2.30.010. Establishment.
Pursuant to Section 65100 of the Government Code of the state of California, there is hereby established a planning commission which shall have the powers and duties and serve the purposes enumerated in said Section 65100 and this chapter, and which shall have jurisdiction within the incorporated boundaries of the city of Rancho Cordova; provided, however, that from the effective date of the ordinance codified in this section until March 1, 2023 (Phase 1), the planning commission shall only have the power to take action on the following applications, projects, approvals, permits and appeals related to:
A. Processing, considering, and approving tentative and final parcel maps under Chapter 22.20 RCMC.
B. Processing, considering, and approving major design review for new residential projects under RCMC § 23.104.030 and Table 23.104-1.
C. All other planning commission responsibilities regarding applications, projects, approvals, permits, and appeals in the Rancho Cordova Municipal Code are suspended from the effective date of the ordinance codified in this section until March 1, 2023. During this time, all appeals which would otherwise be heard by the planning commission shall be heard by the city council.
And further provided, from March 1, 2023, until June 1, 2023 (Phase 2), in addition to all powers granted during Phase 1, the planning commission shall also have the power to take action on the following applications, projects, approvals, permits and appeals related to:
D. Processing, considering, and approving tentative and subdivision maps under Chapter 22.20 RCMC.
E. Processing, considering, and approving major design review for commercial and industrial projects under RCMC § 23.104.030 and Table 23.104-1. (Ord. 56-2004 § 3; Ord. 5-2011 § 1; Ord. 22-2021 § 3 (Exh. A); Ord. 2-2022 § 3 (Exh.
A); Ord. 15-2022 § 3; Ord. 2-2024 § 3 (Exh. A))
§ 2.30.020. Membership.
The planning commission shall consist of seven commission officers. (Ord. 22-2021 § 3 (Exh. A); Ord. 2-2022 § 3 (Exh. A); Ord. 2-2024 § 3 (Exh. A))