Agenda packet — Rancho Cucamonga City Council, June 5, 2024 (part 4 of 7)

____________________________________________________________________________ Street Lighting Maintenance District No. 8 – City of Rancho Cucamonga 5 Fiscal Year 2024/25
Map of Improvements
The following page shows the map of street light and traffic signal improvements to be maintained using District funds.

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____________________________________________________________________________ Street Lighting Maintenance District No. 8 – City of Rancho Cucamonga 6 Fiscal Year 2024/25

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____________________________________________________________________________ Street Lighting Maintenance District No. 8 – City of Rancho Cucamonga 7 Fiscal Year 2024/25

ESTIMATE OF COSTS
The estimated costs of administration, maintenance, operations, and servicing the improvements as described in the Plans and Specifications are summarized below. Each year, as part of the D istrict levy calculation process, the costs and expenses are review ed and the annual costs are projected for the following fiscal year.

District Budget

Fiscal Year
2024/25 Budget
Expenditures
Personnel Services:

Regular Salaries 35,000$
Fringe Benefits 17,500
Subtotal - Personnel 52,500
Operations and Maintenance:

Operations and Maintenance:

Training 220
Membership Dues 80
O & M/General 430
Contract Services 1,980
Contract Equipment Maintenance/Repair 50
Subtotal - Operations and Maintenance 2,760
Utilities:

Electric Utilities 40,400
Assessment Administration 5,700
Admin./General Overhead 11,440
Subtotal - Operations and Maintenance 60,300
Transfer Out - General City Street Lights Fund 10,680
Total Expenditures Budget 123,480$

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____________________________________________________________________________ Street Lighting Maintenance District No. 8 – City of Rancho Cucamonga 8 Fiscal Year 2024/25
Fiscal Year
2024/25 Budget
Revenues
Taxes:

Estimated Assessments, Net of Estimated Delinquencies 81,120$ Anticipated Prior Year Delinquencies Collection 610
Total Revenues Budget 81,730
Contribution to/(Use of) Fund Balance (41,750)$
Total Gross Estimated Assessments 81,113.86$
Total District EBU Count 2,650.78
Actual Assessment per EBU - Fiscal Year 2024/25 30.60$
Maximum Allowable Assessment per EBU - Fiscal Year 2024/25 193.75$

The maximum allowable assessment per Equivalent Benefit Unit ( EBU) listed in the District budget above, is the amount which was approved in Fiscal Year 1996/97 and subsequent District annexations. Each year, prior to the assessments being placed on the tax roll, the City will review the budget and determine the amount needed to maintain the improvements for the upcoming fiscal year. The actual assessment per EBU will be based on the total amount of funds needed to maintain the improvements in a satisfactory and healthy condition. The actual assessment amount may be lower than the maximum allowable assessment; however, it may not exceed the maximum unless the increase is approved by the property owners in accordance with Proposition 218.

It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year, or when the City expects to receive its apportionment of special assessments and tax collections from the County, whichever is later. The reserve balance information for the District is as follows:

Operating Reserve
Estimated Reserve Fund Balance, June 30, 2024 1,777,281$ Contribution to/(Use of) Reserve - Fiscal Year 2024/25 (41,750) Estimated Reserve Fund Balance, June 30, 2025 1,735,531$

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____________________________________________________________________________ Street Lighting Maintenance District No. 8 – City of Rancho Cucamonga 9 Fiscal Year 2024/25
Definitions of Budget Items
The following definitions describe the costs and expenses included in the District Budget:

Personnel Services: This item includes the costs attributed to the salaries of all full -time and part-time employees dedicated to maintenance of the District improvements. Additionally, this includes benefits available to City employees.

Operations and Ma intenance: This item includes the costs of City staff to perform maintenance duties within the boundaries of the District.

Utilities: This item includes the costs to furnish electricity and telephone services , as required, for the operation and maintenance of the street lights, traffic signals, and appurtenant facilities throughout the District.

Assessment Administration: This item includes the cost to all particular departments and staff of the City, and consultants for providing the administration, coordination and management of District services, operations, and incidental expenses related to the District. This item al so includes creation of an annual Engineer's Report, resolutions and placing the assessment amounts onto the County tax roll each year, along with responding to any public inquiries and future Proposition 218 balloting proceedings.

General Overhead: This item includes the costs of all central services departments of the City for providing the coordination of District services, inspections, annual bid management, responding to public concerns, public education, accounting, auditing and procedural matters associated with the District. This item also includes an allocation for general City staff time for administrative functions and systems that provide for a functional and operational District within the City's administrative structure.

Capital Outlay: This item includes new improvements to further enhance the level and quality of service provided within the boundaries of the District. This may include installation of safety lights and other large improvements.

Debt Service: This item includes the repayment of interest and principal to the City General Fund for the acquisition of street lights and installation of LED street lighting within the District.

In FY 2021/22, the outstanding balance of the interfund was fully repaid.

Transfer Out - General City Street Lights Fund: This item includes the cost for the replacement and installation of District owned street lights. These costs are incurred in the General City Street Lights Fund and reimbursed by the District.

Other Revenues: This inclu des other revenues that are not levied through the annual assessments that support the District operations. These other revenues may include: interest earnings and Developer Energizing Fees.

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____________________________________________________________________________ Street Lighting Maintenance District No. 8 – City of Rancho Cucamonga 10 Fiscal Year 2024/25

METHOD OF ASSESSMENT
Overview
Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred upon them as a result of the maintenance and operation of improvements and services shall be identified, and the proportionate special benefit derived by each identified parcel shal l be determined in relationship to the entire costs of the maintenance and operation of improvements. The 1972 Act, permits the establishment of assessment districts for the purpose of providing certain public improvements which include the public lighting facilities, including traffic signals.

Section 22573 of the 1972 Act requires that maintenance assessments must be levied according to benefit rather than according to assessed value. This Section states:

The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefit to be received by each such lot or parcel from the improvements.

The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 commencing with Section 5000) [of the Streets and Highways Code, State of California].

Section 22547 of the 1972 Act also permits the designation of zones of benefit within any individual assessment district if "by reasons or variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit fr om the improvement".

Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property. Article XIII D also provides that publicly owned properties must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment. Exempted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and rights -of-ways, public greenbelts and public parkways.

The net amount to be assessed may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels. Proposition 218, approved by the voters in November 1996, requires the City to separate general benefit from special benefit, where only special benefit is assessed.

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____________________________________________________________________________ Street Lighting Maintenance District No. 8 – City of Rancho Cucamonga 11 Fiscal Year 2024/25
Special Benefit
The maintenance and servicing of the improvements within the District (which are described in the Description of Improvements and Services Section of this report) are for the benefit of the properties within the District, and as such confer a special and direct benefit to parcels within the District by:

• improving the livability , safety , appearance, and desirability for properties within the boundaries of the District, and
• ensuring that improvements do not reach a state of deterioration or disrepair so as to be materially detrimental to properties within the District, and • providing for safe vehicular and pedestrian access for properties within the District, and • providing beautification and overall enhancement to properties within the District.

The above mentioned items affect the assessed property in a way that is particular and distinct from their effect on other parcels and that real property in general and the public at large do not share. They contribute to a specific enhancement of the properties within the District. Since these improvements, including the community trails, were installed and are maintained specifically for the properties within the District; only properties within the District receive a special benefit and are assessed for said maintenance.

General Benefit
In a ddition to the special benefits received by parcels within the District, there are derivative general benefits that are conferred on parcels outside the boundaries of the District which include:

• the safety and visual enhancement of the area to persons or vehicles that may travel through the District

However, it has been determined that these benefits are derivative and do not provide a direct benefit to parcels outside of the district that are not being assessed.

Method of Assessment Spread
Each of the parcels within the District is deemed to receive special benefit from the improvements. Each parcel that has a special benefit conferred upon it as a result of the maintenance and operation of improvements are identified and the proportionate special benefit derived by each identified parcel is determi ned in relationship to the entire costs of the maintenance and operation of the improvements.

When the District was formed , Article XIII D and Proposition 218 had not yet been passed.

Upon the passage of Article XIII D and the subsequent passage of the Proposition Omnibus Implementation Act, new rules were put into place. Due to the changes in legal requirements, as

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____________________________________________________________________________ Street Lighting Maintenance District No. 8 – City of Rancho Cucamonga 12 Fiscal Year 2024/25
property annexed to the District after the passage of the Assessment Law, the description of the method of assessment became more refined; however, the assessment per parcel has remained the same since Fiscal Year 1996/97. Further, no parcel included in the District formation or annexations prior to when the language was refined, are now being levied differently than they were at the time the District was formed or the parcels were annexed.

To assess special benefit appropriately, it is necessary to relate the different type of parcel improvements to each other. The EBU method of apportionment uses the single-family home as the basic unit of assessment.

A single-family home equals one EBU. Every other land-use is converted to EBUs based on an assessment formula that equates to the property's specific development status, type of development (land-use), and size of the property, as compared to a single-family home. The following table provides the weighting factors applied to various land-u se types, as assigned by County use code, to determine each parcel's EBU assignment.

Land-Use Equivalent Dwelling Units

Property Type (County Use Code) EBU Value Multiplier
Single Family Residential 1.00 Parcel
Multi-Family Residential 1.00 Unit
Non-Residential 2.00 Acre

The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type determination and units/acreage assignments, unless better data is available to the City. In addition, if any parcel within the District is identified by the County Auditor/Controller to be an invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall be based on the correct parcel number and/or new parcel number(s) County use code and subsequent property information. If a single parcel has changed to multiple parcels, the EBU assignment and assessment amount applied to each of the new parcels will be recalculated rather than spread the proportionate share of the original assessment.

The following table summarizes the Fiscal Year 20 24/25 maximum allowable assessment rates for the District:

Property Type (County Use Code)
Maximum
Allowable
Assessment
Rate per EBU
Actual
Asessment Rate
per EBU
Total
Units/Acres Total EBUs
Single Family Residential $193.75 $30.60 1,206.00 1,206.00 Multi-Family Residential 193.75 30.60 1,381.00 1,381.00 Non-Residential 193.75 30.60 31.89 63.78

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____________________________________________________________________________ Street Lighting Maintenance District No. 8 – City of Rancho Cucamonga 13 Fiscal Year 2024/25
The total amount of maintenance and incidental costs for maintaining the street lights and traffic signals is assessed to the individual parcels of real property within the District in proportion to the special benefit received by such parcels of real property. The proposed individual assessments are shown on the assessment roll in this report.

ASSESSMENT DIAGRAM
An Assessment Diagram for the District is shown on the following page. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the Assessor of the County San Bernardino, at the time this report was prepared, and are incorporated by reference herein and made part of this Engineer's Report.

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____________________________________________________________________________ Street Lighting Maintenance District No. 8 – City of Rancho Cucamonga 14 Fiscal Year 2024/25

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____________________________________________________________________________ Street Lighting Maintenance District No. 8 – City of Rancho Cucamonga 15 Fiscal Year 2024/25

ASSESSMENT ROLL AND ANNEXATIONS
Assessment Roll
The assessment roll is a listing of the assessment for Fiscal Year 20 24/25 apportioned to each lot or parcel, as shown on the last equalized roll of the Assessor of the County of San Bernardino. The following table summarizes the Fiscal Year 2024/25 actual assessments for the District:

Property Type (County Use Code)
Actual
Assessment
Rate per EBU
Total
Units/Acres Total EBUs Total Assessment
Single Family Residential $30.60 1,206.00 1,206.00 $36, 903.60 Multi-Family Residential 30.60 1,381.00 1,381.00 42,258.60 Non-Residential 30.60 31.89 63.78 1,951.66
Totals 2,618.89 2,650.78 $81,113.86

A copy of the full assessment roll is available for review in the City Clerk's office.

Annexations
There were no effective annexations for Fiscal Year 2024/25.

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ATTACHMENT 18

Preliminary Annual Engineer’s Report
Fiscal Year 2024/25

City of Rancho Cucamonga
Parks and Recreation Improvement
District No. PD-85

Jason C. Welday
Director of Engineering Services/City Engineer
Date

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CITY OF RANCHO CUCAMONGA
PARKS AND RECREATION IMPROVEMENT DISTRICT NO. PD-85
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Phone: 909.477.2700
Fax: 909.477.2845

CITY COUNCIL
L. Dennis Michael, Mayor
Lynne B. Kennedy, Mayor Pro Tem
Ryan A. Hutchison, Council Member
Kristine D. Scott, Council Member
Ashley N. Stickler, Council Member

CITY STAFF
John R. Gillison, City Manager
Elisa Cox, Assistant City Manager
Jason C. Welday, Director of Engineering Services/City Engineer Micah Martin, Public Works Director
Noah Daniels, Finance Director

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TABLE OF CONTENTS

AUTHORITY FOR REPORT 1
FINDINGS 1
DISTRICT ANALYSIS 2
ESTIMATE OF WORK 3
District Budget 3
Definitions of Budget Items 5
METHOD OF SPREAD 6
Annexations 8
Boundary Map 8

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____________________________________________________________________________ Park and Recreation Improvement District No. PD-85 – City of Rancho Cucamonga 1 Fiscal Year 2024/25

AUTHORITY FOR REPORT
This report for the Fiscal Year 2024/25 is prepared pursuant to the order of the City Council of the City of Rancho Cucamonga (the “City”) and in compliance with the requirements of Article 4, Chapter 1, Landscape and Lighting Act of 1972 (the “1972 Act”), being Division 15, Section 22500 of th e Streets and Highways code. Provisions for this annual assessment are included in Chapter 3 of the 1972 Act.

The purpose of this report is to set forth findings and the assessment analysis for the annual levy of assessments for the Park and Recreation Improvement District No. PD-85 (the “District”). This District, using direct benefit assessments, was originally created to provide funds to finance the cost of construction, maintenance, operation and debt payment of Heritage Community Park and Red Hill Community Park in the City of Rancho Cucamonga. Subsequently , the debt has been repaid with only the ongoing maintenance and operation with periodic capital improvement expenditures of the parks remaining.

FINDINGS
Section 22573 of the 1972 Act, requires assessments to be levied according to benefit rather than according to assessed value. The section states:

The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements.

The means of determining whether or not a parcel will benefit from the improvements is contained in the Improvement Act of 1911 (Division 7, commencing with Section 5000 of the Streets and Highways Code, State of California).

The 1972 Act also provides for the classification of various areas within an assessment district into benefit areas w here, by reason of variations in the nature, location, and extent of the improvements, the various areas will receive differing degrees of all territory receiving substantially the same degree of benefit from the improvements and may consist of contiguous or noncontiguous areas.

As the assessments are levied on the bases of benefit, they are considered a user’s fee, not a tax; and, therefore, are not governed by Article XIII A. Properties owned by public agencies, such as a city, county, state, or the Federal government, are not assessable without the approval of the particular agency and, normally, are not assessed. Certain other parcels used for railroad mainline right-of-way, public utility transmission right-of-way, and common areas are also exempt from assessment.

The assessment for mobile home parks will be based upon underlying lot acreage.

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____________________________________________________________________________ Park and Recreation Improvement District No. PD-85 – City of Rancho Cucamonga 2 Fiscal Year 2024/25

DISTRICT ANALYSIS
A. District Boundary
The District includes all of the City of Rancho Cucamonga with the general exception of land east of Deer Creek Channel and the Victoria, Caryn and Terra Vista Planned Communities.

All parcels of real property affected are more particularly described in maps prepared in accordance with Section 327 of the Revenue and Taxation Code, which are on file in the office of the San Bernardino County Assessor in the Hall of Records, 172 West Third Street, San Bernardino, California and which are hereby made a part hereof by reference.

B. District Name
City of Rancho Cucamonga Park and Recreation Improvement District No. PD-85.

C. Facilities
The existing works within the District boundary are generally described as follows:

1. The maintenance and operation of Heritage Community Park including, but not limited to, grading, planting, irrigation, onsite roads, sidewalks, parking lots, lighting, restrooms, equestrian facilities, playground equipment, picnic facilities, athletic facilities, and walking, jogging and equestrian trails and sanitary sewer connections.

2. The maintenance and operation of Red Hill Community Park including, but not limited to, grading, planting, irrigation, onsite roads, sidewalks, parking lots, lighting, waterscape, restrooms, senior citizens facilities, playground equipment, picnic facilities, major lighted athletic facilities, jogging trail, sanitary sewer connections and onsite drainage inlets.

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____________________________________________________________________________ Park and Recreation Improvement District No. PD-85 – City of Rancho Cucamonga 3 Fiscal Year 2024/25

ESTIMATE OF WORK
The 1972 Act permits carrying forward surpluses or recovering deficits in subsequent fiscal years.

Costs for the district will be reviewed annually. Any surplus credited against assessment or any deficits shall be included in the assessment for the following fiscal year.

District Budget

Fiscal Year
2024/25 Budget
Expenditures
Personnel Services:

Regular Salaries 177,640$
Overtime Salaries 4,600
Fringe Benefits 88,890
Subtotal - Personnel 271,130
Operations and Maintenance:

Operations and Maintenance:

O & M/General 72,270
O & M/Facilities 3,300
Emergency Equipment and Vehicle Rental 8,500
Equipment Operations and Maintenance 3,300
Subtotal - Operations and Maintenance 87,370
Contract Services:

Contract Services/General 374,660
Contract Services/Facilities 15,280
Tree Maintenance 26,820
Subtotal - Contract Services 416,760
Utilities:

Telephone Utilities 1,920
Water Utilities 190,230
Electric Utilities 176,710
Subtotal - Utilities 368,860
Assessment Administration 99,190
Admin./General Overhead 94,070
Other Expenses 2,960
Subtotal - Operations and Maintenance 1,069,210
Capital Expenditures:

Captial Outlay - Improvements Other Than Building 252,740 Captial Project 700,000
Subtotal - Capital Expenditures 952,740
Transfers Out:

Transfers Out - PD-85 Capital Reserve Fund 116,800
Total Expenditures Budget 2,409,880$

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____________________________________________________________________________ Park and Recreation Improvement District No. PD-85 – City of Rancho Cucamonga 4 Fiscal Year 2024/25
Fiscal Year
2024/25 Budget
Revenues
Taxes:

Estimated Assessments, Net of Estimated Delinquencies 1,164,150$ Anticipated Prior Year Delinquencies Collection 13,560
Subtotal - Taxes 1,177,710
Other Revenues:

Other Rental/Lease Income 124,010
Park Maintenance Fees 4,210
Sports Field User Group Rentals 110
Sports Lighting Fees 17,270
Other Revenue 100
Subtotal - Other Revenues: 145,700
Transfer In:

Transfer In - General Fund 117,420
Transfer In - PD-85 Operating Fund 116,800
Transfer In - CFD Empire Lakes 86,890
Subtotal - Transfer In: 321,110
Total Revenues Budget 1,644,520
Contribution to/(Use of) Fund Balance (765,360)$
Total Gross Estimated Assessments 1,164,143.00$
Total District EBU Count 37,546.00
Actual Assessment per EBU - Fiscal Year 2024/25 31.00$
Maximum Allowable Assessment per EBU - Fiscal Year 2024/25 31.00$

Each year, prior to the assessments being placed on the tax roll, the City will review the budget and determine the amount needed to maintain the improvements for the upcoming fiscal year.

The actual assessment will be based on the estimated costs of maintenance, available fund balance and maximum allowable assessment; however, it may not exceed the maximum unless the increase is approved by the property owners in accordance with Proposition 218.

It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year, or when the City expects to receive its apportionment of special assessments and tax collections from the County of San Bernardino, whichever is later. Beginning with Fiscal Year 2016/17, the City will maintain a Capital Reserve to be used for deferred maintenance and pending capital projects.

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____________________________________________________________________________ Park and Recreation Improvement District No. PD-85 – City of Rancho Cucamonga 5 Fiscal Year 2024/25
The reserve balance information for the District is as follows:

Operating Capital Total
Reserve Reserve Reserve
Estimated Reserve Fund Balance, June 30, 2024 2,379,818$ 426,124$ 2,805,942$ Contribution to/(Use of) Reserve - Fiscal Year 2024/25 (785,410) 20,050 (765,360) Estimated Reserve Fund Balance, June 30, 2025 1,594,408$ 446,174$ 2,040,582$

Definitions of Budget Items
The following definitions describe the costs and expenses included in the District Budget:

Operations and Maintenance: This item includes the costs of City staff to perform maintenance duties within the boundaries of the District.

Contract Services: This item includes the contract costs of a landscape maintenance company responsible for the ongoing maintenance of the District improvements.

Utilities: This item includes the costs to furnish electricity, water, and telephone services , as required, for the operation and maintenance of the sprinklers and irrigation controllers in the District.

Assessment Administration: This item includes the cost of all particular departments and staff of the City, as well as consultants, for providing the administration, coordination and management of District services, operations, and incidental expenses related to the District. This item also includes creation of an annual Engineer's Report, resolutions and placing the assessment amounts onto the County tax roll each year, along with responding to any public inquiries and future Proposition 218 balloting proceedings.

General Overhead: This item includes the costs of all central services departments of the City for providing the coordination of District services, inspections, annual bid management, responding to public concerns, public education, accounting, auditing and procedural matters associated with the District. This item also includes an allocation for general Cit y staff time for administrative functions and systems that provide for a functional and operational District within the City's administrative structure.

Capital Outlay: This item includes new improvements to further enhance the level and quality of service provided within the boundaries of the District. This may include new monuments, irrigation systems, and other large improvements.

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____________________________________________________________________________ Park and Recreation Improvement District No. PD-85 – City of Rancho Cucamonga 6 Fiscal Year 2024/25
Other Revenues: This includes other revenues that are not levied through the annual assessments that support the District operations. These other revenues may include: interest earnings, other rental/lease income (cell site tower leases), Park Maintenance Fees, Sports Field User Group Rentals, and parking permits (Metrolink Station paid parking).

METHOD OF SPREAD
The 1972 Act indicates that assessments may be apportioned by any formula or method which fairly distributes costs among all lots or parcels within the District in proportion to the estimated benefit received.

A. Definitions
The District is divided into three categories for the purpose of determining the assessments as follows:

CATEGORY A – includes parcels based on the number of existing residential units within certain ranges of parcel size.

CATEGORY B – includes all parcels not defined in Category A or Category C CATEGORY C – includes exempt parcels. Exempt parcels are those parcels listed by the County Assessor’s as exempt and/or which have an assessed value of less than $500.

B. Formula
The assessment formula is based on actual land use information contained in the current San Bernardino Assessor’s computer files and Assessor’s parcel maps.

Category A:

All parcels containing existing residential dwelling units and meeting the following conditions.

Parcel Size/Range Dwelling Units/Parcel
Less than 1.5 Acres and 1 or more dwelling units

1.51 to 3.5 Acres and 2 or more dwelling units

3.51 to 7.0 Acres and 4 or more dwelling units

7.01 to 14.0 Acres and 8 or more dwelling units

14.01 to 25 Acres and 15 or more dwelling units

25.01 Acres and larger 26 or more dwelling units

Category A is based on the number of existing residential units.

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____________________________________________________________________________ Park and Recreation Improvement District No. PD-85 – City of Rancho Cucamonga 7 Fiscal Year 2024/25
Category B: All parcels not defined in Category A or Category C.

Category C: All exempt parcels as defined below:

1. All properties currently tax exempt;

2. All public ownership;

3. Railroad mainline right-of-ways;

4. Major utility transmission right-of-ways;

5. Mineral rights;

6. Parcels so small they currently cannot be built upon;

7. All normally assessable parcels within an assessed valuation of less than $500 and 1.5 acres or less; and,

C. Summary of Preliminary Assessment Amounts
Category A:

The preliminary estimated assessment rate, which will be levied during the Fiscal Year 2024/25, is $31.00 per residential dwelling unit for those parcels in Category A. Category A parcel s containing more than one residential dwelling unit will be assessed for an amount equal to $31.00 times the number of residential dwelling units.

Category B:

The assessment, which may be levied for parcels within Category B during the Fiscal Year 2024/25, shall be according to the following schedule:

Definition Assessment Per Parcels
Single Family Residential $31.00
Multi-Family Residential $31.00
Less than 1.5 Acres $15.50

1.51 Acres to 3.50 Acres $46.50

3.51 Acres to 7.0 Acres $108.50

7.01 Acres to 14.0 Acres $217.00

14.01 Acres to 25.0 Acres $434.00

25.01 Acres and larger $775.00

Category C:

The assessment shall be $0.00 for Category C parcels.

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____________________________________________________________________________ Park and Recreation Improvement District No. PD-85 – City of Rancho Cucamonga 8 Fiscal Year 2024/25
Annexations
There are no effective annexations for Fiscal Year 2024/25.

Boundary Map
An Assessment Diagram for the District is shown on the following page. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the County Assessor of the County of San Bernardino, at the time this report was prepared, and are incorporated by reference herein and made part of this Engineer’s Report.

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____________________________________________________________________________ Park and Recreation Improvement District No. PD-85 – City of Rancho Cucamonga 9 Fiscal Year 2024/25

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Resolution No. 2024-XXX – Page 1 of 2
ATTACHMENT 19
RESOLUTION NO. 2024-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO

CUCAMONGA, CALIFORNIA, ORDERING THE PREPARATION OF
ANNUAL ENGINEER’S REPORTS PURSUANT TO THE PROVISIONS OF

THE ASSESSMENT LAW FOR PROCEEDINGS FOR THE ANNUAL

ASSESSMENT LEVY WITHIN LANDSCAPE MAINTENANCE DISTRICT
NOS. 1, 2, 3B, 4-R, 6-R, 7, 8, 9 AND 10, INCLUSIVE, FOR FISCAL YEAR 2024/25
WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously undertaken proceedings to form and has formed certain maintenance districts pursuant to the terms and provisions of the “Landscaping and Lighting Act of 1972”, being Division 15, Part 2 of the Streets and Highways Code of the State of California (commencing with Section 22500) (the “1972 Act”), known and designated as Landscape Maintenance District Nos. 1, 2, 3B, 4-R, 6-R, 7, 8, 9 and 10, inclusive (each, a “District” and collectively, the “Districts”); and
WHEREAS, at this time the City Council desires to initiate proceedings pursuant to Chapter 3 of the 1972 Act to authorize the proposed new improvements and provide for the annual levy of assessments for the next ensuing fiscal year to provide for the annual costs for maintenance and servicing of improvements within the Districts; and
WHEREAS, the proceedings for the annual levy of assessments shall relate to the fiscal year commencing July 1, 2024, and ending June 30, 2025 (“Fiscal Year 2024/25”).

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,

HEREBY RESOLVES,
SECTION 1. Recitals. The above recitals are all true and correct.

SECTION 2. New Improvements or Substantial Changes in Existing Improvements. The Andover playground on the southwest corner of Andover and Bedford is proposed to be a new improvement for Landscape Maintenance District 1 and maintained or serviced and improvements are proposed to be made for Fiscal Year 2024/25.

SECTION 3. Annual Engineer’s Reports. The City Engineer is hereby ordered to prepare and file with this City Council an Annual Engineer’s Report for each District relating to such annual assessment and levy in such District in accordance with the provisions of 1972 Act, Article XIIID of the Constitution of the State of California (“Article XIIID”) and the Proposition 218 Omnibus Implementation Act (Government Code Section 53750 and following) (the “Implementation Act”) (the 1972 Act, Article XIIID and the Implementation Act are referred to collectively as the “Assessment Law”).

SECTION 4. Filing of the Annual Engineer’s Reports. Upon completion, the Annual Engineer’s Report for each District shall be filed with the City Clerk, who shall then submit the same to this City Council for its consideration pursuant to the Assessment Law.

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Resolution No. 2024-XXX – Page 2 of 2
PASSED, APPROVED, AND ADOPTED this ________ day of ______________ 2024.

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Resolution No. 2024-XXX – Page 1 of 2
ATTACHMENT 20
RESOLUTION NO. 2024-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO

CUCAMONGA, CALIFORNIA, APPROVING THE PRELIMINARY
ANNUAL ENGINEER’S REPORTS FOR THE ANNUAL LEVY OF
ASSESSMENTS WITHIN LANDSCAPE MAINTENANCE DISTRICT NOS.
1, 2, 3B, 4-R, 6-R, 7, 8, 9 AND 10, INCLUSIVE, FOR FISCAL YEAR 2024/25
WHEREAS, the City Council of the City of Rancho Cucamonga, California, pursuant to the provisions of Division 15, Part 2 of the Streets and Highways Code of the State of California (the “1972 Act”), Article XIIID of the Constitution of the State of California (“Article XIIID”) and the Proposition 218 Omnibus Implementation Act (Government Code Section 53750 and following) (the “Implementation Act”) (the 1972 Act, Article XIIID and the Implementation Act are referred to collectively as the “Assessment Law”), did, by previous Resolution, order the preparation of a separate report for the annual levy of assessments for Fiscal Year 2024/25 (each, an “Annual Engineer’s Report”) in certain maintenance assessment districts known and designated as Landscape Maintenance District Nos. 1, 2, 3B, 4-R, 6-R, 7, 8, 9 and 10, inclusive (each, a “District” and collectively, the “Districts”); and WHEREAS, there has now been presented to this City Council a separate Annual Engineer’s Report for each District as required by the Assessment Law and as previously directed by Resolution; and
WHEREAS, this City Council has now examined and reviewed each Annual Engineer’s Report as presented, and is satisfied with each and all of the items and documents as set forth in each such report, and is satisfied that the assessments, on a preliminary basis, have been allocated within each District in accordance with the special benefits received from the improvements to be maintained and serviced, as set forth in the applicable Annual Engineer’s Report.

WHEREAS, the annual assessments for Fiscal Year 2024/25 proposed to be levied within each District as set forth in the applicable report do not exceed the annual assessments as previously authorized to be levied within such District and, therefore, the proposed levy of assessments for Fiscal Year 2024/25 within such District are not deemed to be “increased” over the maximum authorized annual assessments.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,

HEREBY RESOLVES,
SECTION 1. Recitals. The above recitals are all true and correct.

SECTION 2. Annual Engineer’s Reports. The Annual Engineer’s Report for each District as presented, consisting of the following:

A. Plans and specifications describing the general nature, location, and extent of the improvements to be maintained and serviced and the extent of such maintenance; B. An estimate of the cost of the maintenance of the improvements for the District for Fiscal Year 2024/25;
C. A diagram for such District, showing the area and properties proposed to be assessed;

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Resolution No. 2024-XXX – Page 2 of 2
D. An annual assessment for Fiscal Year 2024/25 of the estimated costs of the maintenance and servicing of those improvements to be maintained and serviced during such Fiscal Year, assessing the net amount upon all assessable lots and/or parcels within such District in proportion to the special benefits received is hereby approved on a preliminary basis and is ordered to be filed in the Office of the City Clerk as a permanent record and to remain open for public inspection;
SECTION 3.The City Clerk shall certify to the passage and adoption of this Resolution, and the minutes of this meeting shall so reflect the presentation of the Annual Engineer’s Reports.

PASSED, APPROVED, AND ADOPTED this _______ day of _____________ 2024.

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Resolution No. 2024-XXX – Page 1 of 5
ATTACHMENT 21
RESOLUTION NO. 2024-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO

CUCAMONGA, CALIFORNIA, DECLARING ITS INTENTION TO

PROVIDE FOR THE ANNUAL LEVY AND COLLECTION OF
ASSESSMENTS FOR FISCAL YEAR 2024/25 IN LANDSCAPE
MAINTENANCE DISTRICT NOS. 1, 2, 3B, 4-R, 6-R, 7, 8, 9 AND 10,

INCLUSIVE, AND SETTING A TIME AND PLACE FOR A PUBLIC

HEARING THEREON
WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously formed certain maintenance districts and authorized the levy of assessments therein pursuant to the terms and provisions of the “Landscaping and Lighting Act of 1972,” being Division 15, Part 2 of the Streets and Highways Code of the State of California (commencing with Section 22500) (the “1972 Act”) in what are known and designated as Landscape Maintenance District Nos. 1, 2, 3B, 4-R, 6-R, 7, 8, 9 and 10, inclusive (each a “District” and collectively, the “Districts”); and WHEREAS, this City Council has initiated proceedings to provide for the annual levy of assessments for Fiscal Year 2024/25, to finance the costs and expenses necessary for continued maintenance and servicing of improvements within each District; and WHEREAS, at this time, there has been presented and approved by this City Council, a separate report for each District identified by the distinctive designation of such District and entitled “Fiscal Year 2024/25 Annual Engineer’s Report” (each, an “Annual Engineer’s Report” and collectively, the “Annual Engineer’s Reports”) as required pursuant to Article 4 of Chapter 1 of the 1972 Act, Article XIIID of the Constitution of the State of California (“Article XIIID”) and the Proposition 218 Omnibus Implementation Act (Government Code Section 53750 and following) (the “Implementation Act”) (the 1972 Act, Article XIIID and the Implementation Act are referred to collectively as the “Assessment Law”), and this City Council desires to conduct the proceedings to authorize the levy of the annual assessments within each District; and
WHEREAS, the annual assessments for Fiscal Year 2024/25 proposed to be levied within each District as set forth in the applicable report do not exceed the annual assessments as previously authorized to be levied within such District and, therefore, the proposed levy of assessments for Fiscal Year 2024/25 within such District are not deemed to be “increased” over the maximum authorized annual assessments.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,

HEREBY RESOLVES,
SECTION 1. Recitals. The above recitals are all true and correct.

The improvements include, but are not limited to, turf, ground cover, planter beds, shrubs, plants and trees, landscape lighting, irrigation systems, electrical energy for irrigation controllers, hardscapes, entry signs, sound walls, and all associated appurtenant facilities. A description of the specific improvements to be maintained and serviced within each District is set forth in Appendix A attached hereto and incorporated herein by this reference.

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Resolution No. 2024-XXX – Page 2 of 5
"Maintenance" may include the furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of any improvement, including: (a) repair, removal, or replacement of all or any part of any improvement; (b) providing for the life, growth, health, and beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury; (c) the removal of trimmings, rubbish, debris, and other solid waste; and (d) the cleaning, sandblasting, and painting of walls and other improvements to remove or cover graffiti. "Service" may include the furnishing of: (a) electric current or energy, gas, or other illuminating agent for the lighting or operation of any improvements; and (b) water for the irrigation of any landscaping, the operation of any fountains, or the maintenance of any other improvements.

Reference is made to the applicable Annual Engineer’s Report for further information regarding the improvements to be maintained and serviced for each District and the scope of such maintenance and service.

SECTION 3. Annual Engineer’s Reports. The Annual Engineer’s Reports regarding the annual levy for each District for Fiscal Year 2024/25 have been preliminarily approved and directed to be filed in the Office of the City Clerk. Reference is made to the applicable such report for each District for a full and detailed description of the improvements to be maintained and serviced, the boundaries of such District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within such District.

SECTION 4. Assessment. The public interest and convenience requires, and it is the intention of this City Council to order, the annual levy of assessments for each District as set forth and described in the applicable Annual Engineer’s Report, and further it is determined to be in the best public interest and convenience to levy and collect annual assessments to pay the costs and expenses of such maintenance and service as estimated in such Annual Engineer’s Report.

Each such District shall include each and every parcel of land within the boundaries thereof; as such District is shown on a map or maps as approved by this City Council and on file in the Office of the City Clerk, and so designated by the name of such District.

SECTION 6. Public Hearing. Notice is hereby given that a public hearing will be held on the 17th day of July 2024, at the hour of 7:00 p.m. or as soon thereafter as the matter may be heard, in the regular meeting of the City Council, being in the Council Chambers located at 10500 Civic Center Drive, Rancho Cucamonga, California, which is the time and place fixed by this City Council for the hearing of protests or objections in reference to the annual levy of assessments, to the extent of the maintenance, by any interested person and any other matters contained in this resolution. Any persons who wish to object to the proceedings for the annual levy should file a written protest with the City Clerk prior to the time set and scheduled for said public hearing.

SECTION 7. For Information Regarding Proceedings. For any and all information relating to the proceedings, protest procedure, any documentation and/or information of a procedural or technical nature, your attention is directed to the below listed person at the City:

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Resolution No. 2024-XXX – Page 3 of 5
Noah Daniels
Finance Director
City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
(909) 774-2403
SECTION 8. Notice. The City Clerk is hereby authorized and directed to publish, pursuant to Government Code Section 6061, a copy of this Resolution in the Inland Valley Daily Bulletin, a newspaper of general circulation within said City, said publication shall be made one time and not less than ten (10) days before the date set for the Public Hearing.

PASSED, APPROVED, AND ADOPTED this _______ day of ______________ 2024.

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Resolution No. 2024-XXX – Page 4 of 5
Appendix A
Descriptions of Improvements
This Appendix A contains general descriptions of the improvements to be maintained and serviced within each of the Districts. Please refer to the Annual Engineer’s Report for a full and complete description of the maintenance and service to be provided for each District.

Landscape Maintenance District No. 1
Landscaping:

Parkways (includes turf and ground cover)
Median Islands (includes turf and ground cover)
Paseos
Street Trees
Entry Monuments
Community Trails
Playground at Andover Place and Bedford Drive
Parks: Bear Gulch Park, East and West Beryl Parks, Old Town Park, Church Street Park, Golden Oaks Park, Hermosa Park, and Don Tiburcio Tapia Park (undeveloped) Landscape Maintenance District No. 2
Landscaping:

Parkways (includes turf and ground cover)
Median Islands (includes turf and ground cover)
Paseos
Street Trees
Entry Monuments
Parks: Ellena Park, Kenyon Park, Victoria Arbors Park, Victoria Groves Park, Vintage Park and Windrows Park
Landscape Maintenance District No. 3B
Landscaping:

Parkways (includes turf and ground cover)
Median Islands (includes turf and ground cover)
Street Trees
Entry Monuments
Metrolink
Landscape Maintenance District No. 4-R
Landscaping:

Parkways (includes turf and ground cover)
Median Islands (includes turf and ground cover)
Paseos
Street Trees
Parks: Spruce Park, Mountain View Park, Ralph M. Lewis Park, Coyote Canyon Park, Milliken Park and West Greenway Park

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Resolution No. 2024-XXX – Page 5 of 5
Landscape Maintenance District No. 6-R
Landscaping:

Parkways (includes turf and ground cover)
Median Islands (includes turf and ground cover)
Paseos
Street Trees
Community Trails
Landscape Maintenance District No. 7
Landscaping:

Parkways (includes turf and ground cover)
Median Islands (includes turf and ground cover)
Paseos
Street Trees
Community Trails
Parks: Etiwanda Creek Community Park
Landscape Maintenance District No. 8
Landscaping:

Parkways (includes turf and ground cover)
Median Islands (includes turf and ground cover)
Paseos
Street Trees
Community Trails
Landscape Maintenance District No. 9
Landscaping:

Parkways (includes turf and ground cover)
Median Islands (includes turf and ground cover)
Street Trees
Parks: Garcia Park
Landscape Maintenance District No. 10
Landscaping:

Parkways (includes turf and ground cover)
Median Islands (includes turf and ground cover)
Street Trees
Community Trails
Parks: Day Creek Park

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Resolution No. 2024-XXX – Page 1 of 2
ATTACHMENT 22
RESOLUTION NO. 2024-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO

CUCAMONGA, CALIFORNIA, ORDERING THE PREPARATION OF
ANNUAL ENGINEER’S REPORTS PURSUANT TO THE PROVISIONS

OF THE ASSESSMENT LAW FOR PROCEEDINGS FOR THE ANNUAL

ASSESSMENT LEVY WITHIN STREET LIGHTING MAINTENANCE
DISTRICT NOS. 1, 2, 3, 4, 5, 6, 7 AND 8, INCLUSIVE, FOR FISCAL YEAR 2024/25
WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously undertaken proceedings to form and has formed certain maintenance districts pursuant to the terms and provisions of the “Landscaping and Lighting Act of 1972”, being Division 15, Part 2 of the Streets and Highways Code of the State of California (commencing with Section 22500) (the “1972 Act”), known and designated as Street Lighting Maintenance District Nos. 1, 2, 3, 4, 5, 6, 7 and 8, inclusive (each, a “District” and collectively, the “Districts”); and

WHEREAS, at this time, the City Council desires to initiate proceedings pursuant to Chapter 3 of the 1972 Act to authorize the proposed new improvements and provide for the annual levy of assessments for the next ensuing fiscal year to provide for the annual costs for maintenance and servicing of improvements within the Districts; and
WHEREAS, the proceedings for the annual levy of assessments shall relate to the fiscal year commencing July 1, 2024, and ending June 30, 2025 (“Fiscal Year 2024/25”).

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,

HEREBY RESOLVES,
SECTION 1. Recitals. The above recitals are all true and correct.

SECTION 2. New Improvements or Substantial Changes in Existing Improvements. No new improvements are proposed to be added to the improvements to be maintained and serviced and no substantial changes in the existing improvements are proposed to be made for Fiscal Year 2024/25.

SECTION 3. Annual Engineer’s Reports. The City Engineer is hereby ordered to prepare and file with this City Council an Annual Engineer’s Report for each District relating to such annual assessment and levy in such District in accordance with the provisions of Article 3 of Chapter 1 of the 1972 Act, Article XIIID of the Constitution of the State of California (“Article XIIID”) and the Proposition 218 Omnibus Implementation Act (Government Code Section 53750 and following) (the “Implementation Act”) (the 1972 Act, Article XIIID and the Implementation Act are referred to collectively as the “Assessment Law”).

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Resolution No. 2024-XXX – Page 2 of 2
PASSED, APPROVED, AND ADOPTED this ________ day of _____________ 2024.

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Resolution No. 2024-XXX – Page 1 of 2
ATTACHMENT 23
RESOLUTION NO. 2024-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO

CUCAMONGA, CALIFORNIA, APPROVING THE PRELIMINARY
ANNUAL ENGINEER’S REPORTS FOR THE ANNUAL LEVY OF

ASSESSMENTS WITHIN STREET LIGHTING MAINTENANCE DISTRICT NOS. 1, 2, 3, 4, 5, 6, 7 AND 8, INCLUSIVE, FOR FISCAL YEAR 2024/25 WHEREAS, the City Council of the City of Rancho Cucamonga, California, pursuant to the provisions of Division 15, Part 2 of the Streets and Highways Code of the State of California (the “1972 Act”), Article XIIID of the Constitution of the State of California (“Article XIIID”) and the Proposition 218 Omnibus Implementation Act (Government Code Section 53750 and following) (the “Implementation Act”) (the 1972 Act, Article XIIID and the Implementation Act are referred to collectively as the “Assessment Law”), did, by previous Resolution, order the preparation of a separate report for the annual levy of assessments for Fiscal Year 2024/25 (each, an “Annual Engineer’s Report”) in certain maintenance assessment districts known and designated as Street Lighting Maintenance District Nos. 1, 2, 3, 4, 5, 6, 7 and 8, inclusive (each, a “District” and collectively, the “Districts”); and WHEREAS, there has now been presented to this City Council a separate Annual Engineer’s Report for each District as required by the Assessment Law and as previously directed by Resolution; and WHEREAS, this City Council has now examined and reviewed each Annual Engineer’s Report as presented, and is satisfied with each and all of the items and documents as set forth in each report, and is satisfied that the assessments, on a preliminary basis, have been spread within each District in accordance with the special benefits received from the improvements to be maintained and serviced, as set forth in the applicable Annual Engineer’s Report.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, HEREBY

RESOLVES,
SECTION 1. Recitals. The above recitals are all true and correct.

SECTION 2. Annual Engineer’s Reports. The Annual Engineer’s Report for each District as presented, consisting of the following:

A. Plans and specifications describing the general nature, location and extent of the improvements to be maintained and serviced and the extent of such maintenance; B. An estimate of the cost of the maintenance of the improvements for the District for Fiscal Year 2024/25;
C. A diagram for such District, showing the area and properties proposed to be assessed; and
D. An annual assessment for Fiscal Year 2024/25 of the estimated costs of the maintenance and servicing of those improvements to be maintained and serviced during such Fiscal Year, assessing the net amount upon all assessable lots and/or parcels within such District in proportion to the special benefits received is hereby approved on a preliminary basis and is ordered to be filed in the Office of the City Clerk as a permanent record and to remain open to public inspection.

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Resolution No. 2024-XXX – Page 2 of 2
SECTION 3.The City Clerk shall certify to the passage and adoption of this Resolution, and the minutes of this meeting shall so reflect the presentation of the Annual Engineer’s Reports.

PASSED, APPROVED, AND ADOPTED this ________ day of ____________ 2024.

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Resolution No. 2024-XXX – Page 1 of 4
ATTACHMENT 24
RESOLUTION NO. 2024-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO

CUCAMONGA, CALIFORNIA, DECLARING ITS INTENTION TO

PROVIDE FOR THE ANNUAL LEVY AND COLLECTION OF
ASSESSMENTS FOR FISCAL YEAR 2024/25 IN STREET LIGHTING
MAINTENANCE DISTRICT NOS. 1, 2, 3, 4, 5, 6, 7 AND 8, INCLUSIVE,

AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING THEREON WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously formed certain maintenance districts and authorized the levy of assessments therein pursuant to the terms and provisions of the “Landscaping and Lighting Act of 1972,” being Division 15, Part 2 of the Streets and Highways Code of the State of California (commencing with Section 22500) (the “1972 Act”) in what are known and designated as Street Lighting Maintenance District Nos. 1, 2, 3, 4, 5, 6, 7 and 8, inclusive (each a “District” and collectively, the “Districts”); and
WHEREAS, this City Council has initiated proceedings to provide for the annual levy of assessments for Fiscal Year 2024/25, to finance the costs and expenses necessary for continued maintenance and servicing of improvements within each District; and WHEREAS, at this time, there has been presented and approved by this City Council, a separate report for each District identified by the distinctive designation of such District and entitled “Fiscal Year 2024/25 Annual Engineer’s Report” (each, an “Annual Engineer’s Report” and collectively, the “Annual Engineer’s Reports”) as required pursuant to Article 4 of Chapter 1 of the 1972 Act, Article XIIID of the Constitution of the State of California (“Article XIIID”) and the Proposition 218 Omnibus Implementation Act (Government Code Section 53750 and following) (the “Implementation Act”) (the 1972 Act, Article XIIID and the Implementation Act are referred to collectively as the “Assessment Law”), and this City Council desires to conduct the proceedings to authorize the levy of the annual assessments within each District; and
WHEREAS, the annual assessments for Fiscal Year 2024/25 proposed to be levied within each District as set forth in the applicable Annual Levy Report do not exceed the annual assessments as previously authorized to be levied within such District and, therefore, the proposed levy of assessments for Fiscal Year 2024/25 within such District are not deemed to be “increased” over the maximum authorized annual assessments.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, HEREBY

RESOLVES,
SECTION 1. Recitals. The above recitals are all true and correct.

The improvements include, but are not limited to, street lights, traffic signals and appurtenant facilities related thereto. A description of the specific improvements to be acquired, maintained and serviced within each District is set forth in Appendix A attached hereto and incorporated herein by this reference.

The maintenance of the improvements includes the furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of any improvement. Service includes the furnishing of electric current or energy, gas, or other illuminating agent for any improvement.

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Resolution No. 2024-XXX – Page 2 of 4
Reference is made to the applicable Annual Engineer’s Report for further information regarding the improvements to be acquired, maintained and serviced for each District and the scope of such maintenance and service.

SECTION 3. Annual Engineer’s Reports. The Annual Engineer’s Reports regarding the annual levy for each District for Fiscal Year 2024/25 have been preliminarily approved and directed to be filed in the Office the City Clerk. Reference is made to the applicable such report for each District for a full and detailed description of the improvements to be maintained and serviced, the boundaries of such District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within such District.

SECTION 5. Boundaries of Districts. The proposed maintenance and service work as described in the Annual Engineer’s Report for each District is, in the opinion of this City Council, of special benefit to the properties within the boundaries of such District, and this City Council makes the costs and expenses of such maintenance and service chargeable upon each such District, which District said City Council hereby declares to be the District specially benefited by such maintenance and service, and to be further assessed pursuant to the Assessment Law to pay the costs and expenses thereof. Each such District shall include each and every parcel of land within the boundaries thereof; as such District is shown on a map or maps as approved by this City Council and on file in the Office of the City Clerk, and so designated by the name of such District.

Noah Daniels
Finance Director
City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
(909) 774-2403
SECTION 8. Notice. The City Clerk is hereby authorized and directed to publish, pursuant to Government Code Section 6061, a copy of this Resolution in the Inland Valley Daily Bulletin, a newspaper of general circulation within said City, said publication shall be made one time and not less than ten (10) days before the date set for the Public Hearing.

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Resolution No. 2024-XXX – Page 3 of 4
PASSED, APPROVED, AND ADOPTED this __________ day of _____________ 2024.

Page 497 ends

Resolution No. 2024-XXX – Page 4 of 4
Appendix A
Descriptions of Improvements
This Appendix A contains general descriptions of the improvements to be maintained and serviced within each of the Districts. Please refer to the Annual Engineer’s Report for a full and complete description of the maintenance and service to be provided for each District.

Street Lighting Maintenance District No. 1
The installation/maintenance of street lights and traffic signals on arterial streets that are throughout the City.

Street Lighting Maintenance District No. 2
The installation/maintenance of street lights and traffic signals on local streets that are generally west of Haven Avenue.

Street Lighting Maintenance District No. 3
The installation/maintenance of street lights and traffic signals located within the Victoria Planned Community.

Street Lighting Maintenance District No. 4
The installation/maintenance of street lights and traffic signals located within the Terra Vista Planned Community.

Street Lighting Maintenance District No. 5
The installation/maintenance of street lights and traffic signals located within the Caryn Planned Community.

Street Lighting Maintenance District No. 6
The installation/maintenance of street lights and traffic signals located on commercial and industrial streets throughout the City but that are not within an existing local maintenance district. This area is located generally south of Foothill Boulevard.

Street Lighting Maintenance District No. 7
The installation/maintenance of street lights and traffic signals on local streets within this area of the City is known as "North Etiwanda". This area is located generally east of Day Creek Channel and north of Highland Avenue.

Street Lighting Maintenance District No. 8
The installation/maintenance of street lights and traffic signals on local streets within this area of the City is known as "South Etiwanda". This area is located generally east of Etiwanda Avenue, north of Foothill Boulevard and south of Highland Avenue.

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Resolution No. 2024-XXX – Page 1 of 2
ATTACHMENT 25
RESOLUTION NO. 2024-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO

CUCAMONGA, CALIFORNIA, ORDERING THE PREPARATION OF THE
ANNUAL ENGINEER’S REPORT PURSUANT TO THE PROVISIONS OF

THE ASSESSMENT LAW FOR PROCEEDINGS FOR THE ANNUAL

ASSESSMENT LEVY WITHIN PARK AND RECREATION
IMPROVEMENT DISTRICT NO. PD-85 FOR FISCAL YEAR 2024/25
WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously undertaken proceedings to form and has formed that certain maintenance district pursuant to pursuant to the terms and provisions of the “Landscaping and Lighting Act of 1972”, being Division 15, Part 2 of the Streets and Highways Code of the State of California (commencing with Section 22500) (the “1972 Act”), known and designated as Park and Recreation Improvement District No. PD-85 (the “District”); and WHEREAS, at this time the City Council desires to initiate proceedings pursuant to Chapter 3 of the 1972 Act to provide for the annual levy of assessments for the next ensuing fiscal year to provide for the annual costs for maintenance and servicing of improvements within the District; and WHEREAS, the proceedings for the annual levy of assessments shall relate to the fiscal year commencing July 1, 2024, and ending June 30, 2025 (“Fiscal Year 2024/25”).

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,

HEREBY RESOLVES,
SECTION 1. Recitals. The above recitals are all true and correct.

SECTION 2. New Improvements or Substantial Changes in Existing Improvements. No new improvements are proposed to be added to the improvements to be maintained or serviced and no substantial changes in the existing improvements are proposed to be made for Fiscal Year 2024/25.

SECTION 3. Annual Engineer’s Report. The City Engineer is hereby ordered to prepare and file with this City Council an Annual Engineer’s Report for the District relating to such annual assessment and levy in such District in accordance with the provisions of 1972 Act, Article XIIID of the Constitution of the State of California (“Article XIIID”) and the Proposition 218 Omnibus Implementation Act (Government Code Section 53750 and following) (the “Implementation Act”) (the 1972 Act, Article XIIID and the Implementation Act are referred to collectively as the “Assessment Law”).

SECTION 4. Filing of the Annual Engineer’s Report. Upon completion, the Annual Engineer’s Report for the District shall be filed with the City Clerk, who shall then submit the same to this City Council for its consideration pursuant to the Assessment Law.

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Resolution No. 2024-XXX – Page 2 of 2
PASSED, APPROVED, AND ADOPTED this ________ day of _____________ 2024.

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Resolution No. 2024-XXX – Page 1 of 2
ATTACHMENT 26
RESOLUTION NO. 2024-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO

CUCAMONGA, CALIFORNIA, APPROVING THE PRELIMINARY
ANNUAL ENGINEER’S REPORT FOR THE ANNUAL LEVY OF

ASSESSMENTS WITHIN PARK AND RECREATION IMPROVEMENT
DISTRICT NO. PD-85 FOR FISCAL YEAR 2024/25
WHEREAS, the City Council of the City of Rancho Cucamonga, California, pursuant to the provisions of Division 15, Part 2 of the Streets and Highways Code of the State of California (the “1972 Act”), Article XIIID of the Constitution of the State of California (“Article XIIID”) and the Proposition 218 Omnibus Implementation Act (Government Code Section 53750 and following) (the “Implementation Act”) (the 1972 Act, Article XIIID and the Implementation Act are referred to collectively as the “Assessment Law”), did, by previous Resolution, order the preparation of a report for the annual levy of assessments for Fiscal Year 2024/25 (the “Annual Engineer’s Report”) in a certain maintenance assessment district known and designated as Park and Recreation Improvement District No. PD-85 (the “District”); and
WHEREAS, there has now been presented to this City Council the Annual Engineer’s Report for the District as required by the Assessment Law and as previously directed by Resolution; and WHEREAS, this City Council has now examined and reviewed the Annual Engineer’s Report as presented, and is satisfied with each and all of the items and documents as set forth in such report, and is satisfied that the assessments, on a preliminary basis, have been allocated within the District in accordance with the special benefits received from the improvements to be maintained and serviced, as set forth in the Annual Engineer’s Report.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,

HEREBY RESOLVES,
SECTION 1. Recitals. The above recitals are all true and correct.

SECTION 2. Annual Engineer’s Reports. The Annual Engineer’s Report for the District as presented, consisting of the following:

A. Plans and specifications describing the general nature, location and extent of the improvements to be maintained and serviced and the extent of such maintenance; B. An estimate of the cost of the maintenance of the improvements for the District for Fiscal Year 2024/25;
C. A diagram for the District, showing the area and properties proposed to be assessed; and D. An annual assessment for Fiscal Year 2024/25 of the estimated costs of the maintenance and servicing of those improvements to be maintained and serviced during such Fiscal Year, assessing the net amount upon all assessable lots and/or parcels within such District in proportion to the special benefits received is hereby approved on a preliminary basis and is ordered to be filed in the Office of the City Clerk as a permanent record and to remain open for public inspection.

Page 501 ends

PASSED, APPROVED, AND ADOPTED this _______ of _____________ 2024.

Page 502 ends

Resolution No. 2024-XXX – Page 1 of 4
ATTACHMENT 27
RESOLUTION NO. 2024-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO

CUCAMONGA, CALIFORNIA, DECLARING ITS INTENTION TO

PROVIDE FOR THE ANNUAL LEVY AND COLLECTION OF
ASSESSMENTS FOR FISCAL YEAR 2024/25 WITHIN PARK AND
RECREATION IMPROVEMENT DISTRICT NO. PD-85 AND SETTING A

TIME AND PLACE FOR A PUBLIC HEARING THEREON
WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously formed that certain maintenance district and authorized the levy of assessments therein pursuant to the terms and provisions of the “Landscaping and Lighting Act of 1972,” being Division 15, Part 2 of the Streets and Highways Code of the State of California (commencing with Section 22500) (the “1972 Act”) in what is known and designated as Park and Recreation Improvement District No. PD-85 (the “District”); and WHEREAS, this City Council has initiated proceedings to provide for the annual levy of assessments for Fiscal Year 2024/25, to finance the costs and expenses necessary for continued maintenance and servicing of improvements within the District; and WHEREAS, at this time, there has been presented and approved by this City Council, a separate report for the District identified by the distinctive designation of such District and entitled “Fiscal Year 2024/25 Annual Engineer’s Report” (the “Annual Engineer’s Report”) as required pursuant to Article 4 of Chapter 1 of the 1972 Act, Article XIIID of the Constitution of the State of California (“Article XIIID”) and the Proposition 218 Omnibus Implementation Act (Government Code Section 53750 and following) (the “Implementation Act”) (the 1972 Act, Article XIIID and the Implementation Act are referred to collectively as the “Assessment Law”), and this City Council desires to conduct the proceedings to authorize the levy of the annual assessments within the District; and
WHEREAS, the annual assessments for Fiscal Year 2024/25 proposed to be levied within the District as set forth in the report do not exceed the annual assessments as previously authorized to be levied within such District and, therefore, the proposed levy of assessments for Fiscal Year 2024/25 within such District are not deemed to be “increased” over the maximum authorized annual assessments.

NOW, THEREFORE, by the City Council of the City of Rancho Cucamonga, as follows:

SECTION 1. Recitals. The above recitals are all true and correct.

SECTION 2. Improvements and Maintenance and Servicing Thereof. The public interest and convenience requires the City Council, and it is the intention of this City Council, to undertake proceedings for the annual levy and collection of assessments within the District for the continued maintenance and servicing of the improvements authorized to be maintained and serviced within such District. "Maintenance" may include the furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of any improvement, including: (a) repair, removal, or replacement of all or any part of any improvement; (b) providing for the life, growth, health, and beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury; (c) the removal of trimmings, rubbish, debris, and other solid waste; and, (d) the cleaning, sandblasting, and painting of walls and other improvements to remove or cover graffiti. "Service" may include the furnishing of: (a) electric current or energy, gas, or other illuminating agent for the lighting or operation of any improvements; and, (b) water for the irrigation of any landscaping, the operation of any fountains, or the maintenance of any other improvements.

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Resolution No. 2024-XXX – Page 2 of 4
A description of the improvements to be maintained and the maintenance and services to be provided is set forth in Appendix A attached hereto and incorporated herein by this reference.

SECTION 3. Annual Engineer’s Report. The Annual Engineer’s Report regarding the annual levy for the District for Fiscal Year 2024/25, has been preliminarily approved and directed to be filed in the office the City Clerk. Reference is made to such Report for the District for a full and detailed description of the improvements to be maintained and serviced, the boundaries of such District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within such District.

SECTION 4. Assessment. The public interest and convenience requires, and it is the intention of this City Council to order, the annual levy of assessments for the District as set forth and described in the Annual Engineer’s Report, and further it is determined to be in the best public interest and convenience to levy and collect annual assessments to pay the costs and expenses of such maintenance and service as estimated in such Annual Engineer’s Report.

SECTION 5. Boundaries of District. The proposed maintenance and service work as described in the Annual Engineer’s Report for the District is, in the opinion of this City Council, of special benefit to the properties within the boundaries of such District, and this City Council makes the costs and expenses of such maintenance and service chargeable upon such District, which District said City Council hereby declares to be the District specially benefited by such maintenance and service, and to be further assessed pursuant to the Assessment Law to pay the costs and expenses thereof. The District shall include each and every parcel of land within the boundaries thereof; as such District is shown on a map or maps as approved by this City Council and on file in the Office of the City Clerk, and so designated by the name of such District.

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Resolution No. 2024-XXX – Page 3 of 4
PASSED, APPROVED, AND ADOPTED this _______ day of ____________ 2024.

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Resolution No. 2024-XXX – Page 4 of 4
Appendix A
Descriptions of Improvements and Maintenance and Services This Appendix A contains a general description of the improvements to be maintained and serviced and a description of such maintenance and services.

2. The maintenance and operation of Red Hill Community Park including, but not limited to, grading, planting, irrigation, onsite roads, sidewalks, parking lots, lighting, waterscape, restrooms, senior citizen facilities, playground equipment, picnic facilities, major lighted athletic facilities, jogging trail, sanitary sewer connections and onsite drainage inlets.

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Staff recommends the City Council approve the attached resolution ordering the annexation of the land at 9353 19 th Street into Landscape Maintenance District No. 1 related to Case No. BPR2023-00028.

BACKGROUND:

On June 20, 2023, Case No. BPR2023-00028 was submitted to the Building and Safety Services Department for the construction of an 840 square foot accessory dwelling unit, 1,040 square foot house remodel, 1,697 square foot house addition, and 1,072 square foot new garage located at 9353 19th Street. A condition of approval for the permit is that the property is annexed into the appropriate Landscape Maintenance Districts and Community Facilities Districts.

ANALYSIS:

The owner, Stewart, Vincent and Stewart, Lashawne, have submitted the required Consent and Waiver to Annexation form to be annexed into Landscape Maintenance District No. 1. A copy of the form is on file with the City Clerk’s office. Adoption of the attached resolution is required to complete the annexation process. Annexation into the associated Community Facilities Districts is handled through a separate process.

FISCAL IMPACT:

The proposed annexations would supply additional annual revenue into Landscape Maintenance District No. 1 in the amount of $92.21. Further, the development will install no new street trees that will need to be maintained by the City.

COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:

This item addresses the City Council’s vision for the City by ensuring the maintenance of high- quality public improvements that promote a world class community.

ATTACHMENTS:

Attachment 1 - Vicinity Map
Attachment 2 - Resolution Ordering Annexation LMD No. 1

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ATTACHMENT 1
4 6
2 9
Vicinity Map
BPR2023-00028

NOT TO SCALE
Project Site

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Resolution No. 2024-XXX – Page 1 of 5
4 6
3 0
ATTACHMENT 2
RESOLUTION NO. 2024-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE

ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE
MAINTENANCE DISTRICT NO. 1 (GENERAL CITY) FOR
PROJECT CASE NO. BPR2023-00028
WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously formed a special maintenance district pursuant to the terms of the “Landscape and Lighting Act of 1972”, being Division 15, Part 2 of the Streets and Highways Code of the State of California (the “Act”, said special maintenance district known and designated as Landscape Maintenance District No. 1 (General City) (the “District”); and WHEREAS, the provisions of Article 2 of Chapter 2 of the Act authorize the annexation of additional territory to the District; and
WHEREAS, such provisions also provide that the requirement for the preparation of resolutions, and assessment engineer’s report, notices of public hearing and the right of majority protest may be waived in writing with the written consent of all of the owners of property within the territory to be annexed; and
WHEREAS, notwithstanding that such provisions of the Act related to the annexation of territory to the District, Article XIII D of the Constitution of the State of California (“Article XIII D”) establishes certain procedural requirements for the authorization to levy assessments which apply to the levy of annual assessments for the District on the territory proposed to be annexed to such District; and
WHEREAS, the owners of certain property described in Exhibit A attached hereto, and incorporated herein by this reference, have requested that such property (collectively, the “Territory”) be annexed to the District in order to provide for the levy of annual assessments to finance the maintenance of certain improvements described in Exhibit B hereto (the “Improvements”); and
WHEREAS, all of the owners of the Territory have filed with the City Clerk duly executed forms entitled “Consent And Waiver To Annexation Of Certain Real Property To A Maintenance District And Approval Of The Levy Of Assessments On Such Real Property” (the “Consent and Waiver”); and
WHEREAS, by such Consent and Waiver, all of the owners of the Territory have expressly waived any and all of the procedural requirements as prescribed in the Act to the annexation of the Territory to the District and have expressly consented to the annexation of the Territory to the District; and
WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly waived any and all of the procedural requirements as prescribed in the Act and/or Article XIII D applicable to the authorization to levy the proposed annual assessment against the Territory set forth in Exhibit B attached hereto and incorporated herein by this reference and have declared support for, consent to and approval of the authorization to levy such proposed annual assessment set forth in Exhibit C attached hereto; and

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Resolution No. 2024-XXX – Page 2 of 5
4 6
3 0
WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly agreed for themselves, their heirs, successors and assigns that:
(1) The proportionate special benefit derived by each parcel in the Territory from the District Improvements has been determined in relationship to the entirety of the maintenance and operation expenses of the Improvements; (2) The proposed annual assessment does not exceed the reasonable cost of the proportional special benefit from the Improvements conferred on each parcel in the Territory.
(3) Only the special benefits derived or to be derived by each parcel in the Territory from the Improvements have been included in the proposed annual assessment.

WHEREAS, at this time the City Council desires to order the annexation of the Territory to the District and to authorize the levy of annual assessments against the Territory in amounts not to exceed the amounts set forth in Exhibit C hereto.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES AS FOLLOWS:

SECTION 1: That the above recitals are true and correct.

SECTION 2: The City Council hereby finds and determines that:
a. The annual assessments proposed to be levied on each parcel in the Territory do not exceed the reasonable cost of the proportional special benefit conferred on each such parcel from the
Improvements.
b. The proportional special benefit derived by each parcel in the Territory from the Improvements has been determined in
relationship to the entirety of the cost of the maintenance of the Improvement.
c. Only special benefits will be assessed on the Territory by the levy of the proposed annual assessments.

SECTION 3: This legislative body hereby orders the annexation the Territory to the District, approves the financing of the maintenance of the Improvements from the proceeds of annual assessments to be levied against the Territory and approves and orders the levy of annual assessments against the Territory in amounts not to exceed the amounts set forth in Exhibit C.

SECTION 4: All future proceedings of the District, including the levy of all assessments, shall be applicable to the Territory.

PASSED, APPROVED, AND ADOPTED this 5 day of June 2024.

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Resolution No. 2024-XXX – Page 3 of 5
4 6
3 0
Exhibit A
Identification of the Owner and Description of the Property to be Annexed The Owner of the Property is:

STEWART, VINCENT & STEWART, LASHAWNE
The legal description of the Property is:

PARCEL 12218 LOT 17
Assessor’s Parcels Numbers of the Property:
0202-061-17-0000

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Resolution No. 2024-XXX – Page 4 of 5
4 6
3 0
Exhibit B
Description of the District Improvements
Fiscal Year 2023/24
Landscape Maintenance District No. 1 (General City):

Landscape Maintenance District No. 1 (General City) (the “Maintenance District”) represents various landscaped areas, parks and community trails located at various sites throughout the City. These sites consist of several non-contiguous areas throughout the City. As such, the parcels within this District do not represent a distinct district area as do the other LMD’s within the City. Typically, new parcels within this District have been annexed upon development.

The various sites maintained by the District consist of parkways, median islands, paseos, street trees, entry monuments, community trails and parks. The parks consist of Bear Gulch Park, East and West Beryl Park, Old Town Park, Church Street Park, Golden Oaks Park, Hermosa Park, and the undeveloped Don Tiburcio Tapia Park.

Proposed additions to the Improvements for Project Case No. BPR2023-00028:

NONE

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Resolution No. 2024-XXX – Page 5 of 5
4 6
3 0
Exhibit C
Proposed Annual Assessment
Fiscal Year 2023/24
Landscape Maintenance District No.1 (General City):

The rate per Equivalent Benefit Unit (EBU) is $92.21 for the fiscal year 2023/24. The following table summarizes the assessment rate for Landscape Maintenance District No. 1 (General City) for Case No. BPR2023-00028:

Land Use Basis
EBU*
Factor
Rate per
EBU*
Single Family Residential Parcel 1.00 $92.21
Multi-Family Residential Unit 0.50 92.21
Non-Residential Acre 2.00 92.21
The proposed annual assessment for the property described in Exhibit A is as follows:
1 (Parcels) x 1 EBU Factor x $92.21 Rate per EBU = $92.21 Annual Assessment

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DATE:June 5, 2024
TO:Mayor and Members of the City Council
FROM:John R. Gillison, City Manager
INITIATED BY: Noah Daniels, Finance Director
Kelly Guerra, Special Districts Analyst
SUBJECT: Consideration to Approve and Adopt Resolutions Certifying the Results of Elections and Adding Annexation Nos. 2024-5, 2024-9, and 2024-10 to Community Facilities District No. 2022-01 (Street Lighting Services) of the City of Rancho Cucamonga. (RESOLUTION NOS. 2024-040, 2024-041 AND 2024-042) (CITY)
RECOMMENDATION:

It is recommended that the City Council approve and adopt the Resolutions Certifying the Results of Elections and Adding Annexations Nos. 2024-5, 2024-9, and 2024-10 to the Community Facilities District No. 2022-01.

BACKGROUND:

The City Council approved Resolution No. 2022-063 (the “Resolution Authorizing Future Annexation”) authorizing the future annexation of territory to Community Facilities District No. 2022-01 (Street Lighting Services) (the “CFD 2022-01”) to provide maintenance and services to streetlights, traffic signals, and appurtenant facilities for new development.

The City conditions property owners to annex such properties into the existing CFD 2022-01 to fund street light service and maintenance. In April 2024, the Property Owners signed an Annexation Proceeding Deposit Agreement to initiate the annexation process.

ANALYSIS:

In May 2024, the Property Owners submitted their Consent and Waivers and their Official Ballots, one for each annexation, to the City Clerk’s Office Election Official. The Election Official has canvassed the ballots and completed the statement of votes cast (See Exhibit “A” of their respective Resolution). The Property Owners cast their vote unanimously in favor of the special tax levy for CFD 2022-01.

Adoption of the Resolutions constitutes the City Council’s formal action certifying the election results and adding the Annexation Territories to CFD 2022-01 and directs the recordation of an amendment to the existing Notice of Special Tax Lien. By recordation of this amendment, prospective purchasers of the property within the Annexation Territories will have notice of the special tax obligation affecting such properties.

A map showing the property is included in their respective Resolution.

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2 3
6 2
FISCAL IMPACT:

CFD 2022-01 was formed to be financially self-sufficient, meaning the revenues generated by the District offset the costs of providing services and can be adjusted annually based on changes in the overall operating costs of streetlights.

COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:

This item addresses the City Council’s core value of intentionally embracing and anticipating our future by ensuring that new development is fiscally sustainable.

ATTACHMENTS:

Attachment 1 – Resolution Certifying the Results of an Election and Adding Annexation 2024-5 Attachment 2 – Resolution Certifying the Results of an Election and Adding Annexation 2024-9 Attachment 3 – Resolution Certifying the Results of an Election and Adding Annexation 2024-10

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Page 1 of 3 ends

ATTACHMENT 1
RESOLUTION NO. 2024-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

RANCHO CUCAMONGA, CALIFORNIA, CERTIFYING THE

RESULTS OF AN ELECTION AND ADDING TERRITORY
TO COMMUNITY FACILITIES DISTRICT NO. 2022-01
(STREET LIGHTING SERVICES) OF THE CITY OF
RANCHO CUCAMONGA, ANNEXATION NO. 2024-5.

WHEREAS, the City Council of the City of Rancho Cucamonga, California (the “City Council”) has previously formed Community Facilities District No. 2022-01 (Street Lighting Services) of the City of Rancho Cucamonga (“CFD No. 2022-01”) pursuant to the Mello-Roos Community Facilities Act of 1982 (the “Act”), as amended, for the purpose of financing certain municipal maintenance services; and WHEREAS, acting pursuant to the Act, the City Council also authorized by the adoption of Resolution No. 2022-063 (the “Resolution Authorizing Future Annexation”) the annexation in the future of territory to CFD No. 2022-01, such territory designated as Future Annexation Area, Community Facilities District No. 2022-01 (the “Future Annexation Area”); and
WHEREAS, at this time the unanimous consent to the annexation of certain territory located within the Future Annexation Area to CFD No. 2022-01 has been received from the property owner of such territory, and such territory has been designated as ANNEXATION NO. 2024-5 (the "Territory"); and
WHEREAS, less than twelve (12) registered voters have resided within the Territory for each of the ninety (90) days preceding the election date established for the Territory, therefore, pursuant to the Act the qualified elector of the Territory shall be the "landowner," as such term is defined in Government Code Section 53317(f), of such Territory and such landowner who is the owner of record as of the applicable election date, or the authorized representative thereof, shall have one vote for each acre or portion of an acre of the parcel of land that landowner owns within such Territory; and WHEREAS, the time limit specified by the Act for conducting an election to submit the levy of the special taxes on the Territory to the qualified elector thereof and the requirements for impartial analysis and ballot arguments have been waived with the unanimous consent of the qualified elector of the Territory; and WHEREAS, the City Clerk of the City of Rancho Cucamonga has caused a ballot to be distributed to the qualified elector of the Territory, has received and canvassed such ballot and made a report to the City Council regarding the results of such canvass, a copy of which is attached as Exhibit “A” hereto and incorporated herein by this reference; and

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Page 2 of 3 ends

WHEREAS, at this time the measure voted upon and such measure did receive the favorable vote of the qualified elector of the Territory, and the City Council desires to declare the results of the election; and
WHEREAS, a map showing the Territory and designated as Annexation Map No. 2024-5 (the "Annexation Map"), a copy of which is attached as Exhibit “B” hereto and incorporated herein by this reference, has been submitted to this legislative body.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Rancho Cucamonga, California, acting as the legislative body of Community Facilities District No. 2022-01, as follows:

Section 1. Recitals. The above recitals are true and correct.

Section 2. Findings. This legislative body does hereby further determine as follows:

A. The unanimous consent as described in the recitals hereto to the annexation of the Territory to CFD No. 2022-01 has been given by the owner of the Territory and such consent shall be kept on file in the Office of the City Clerk of the City of Rancho Cucamonga.

B. Less than twelve (12) registered voters have resided within the Territory for each of the ninety (90) days preceding the election date established for the each of the parcels located within the Territory, therefore, pursuant to the Act the qualified elector for the Territory shall be the "landowner" of the Territory as such term is defined in Government Code Section 53317(f).

C. The qualified elector of the Territory has voted in favor of the levy of special taxes on the Territory upon its annexation to CFD No. 2022-01.

Section 3. Territory. The boundaries and parcels of property within the Territory and on which special taxes will be levied in order to pay for the costs and expenses of authorized municipal maintenance services are shown on the Annexation Map as submitted to and hereby approved by this legislative body.

Section 4. Declaration of Annexation. This legislative body does hereby determine and declare that the Territory, and each parcel therein, is now added to and becomes a part of CFD No. 2022-01. The City Council, acting as the legislative body of CFD No. 2022-01, is hereby empowered to levy the authorized special tax within the Territory.

Section 5. Notice. Immediately upon adoption of this Resolution, notice shall be given as follows:

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Page 3 of 3 ends

A. A copy of the Annexation Map as approved shall be filed in the Office of the County Recorder no later than fifteen (15) days after the date of adoption of this Resolution.

B. An Amendment to the Notice of Special Tax Lien (Notice of Annexation) shall be recorded in the Office of the County Recorder no later than fifteen (15) days after the date of adoption of this Resolution.

Section 6. Effective Date. This Resolution shall become effective upon its adoption.

PASSED, APPROVED, AND ADOPTED this ________ day of ______________ 2024.

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A - 1
EXHIBIT “A”

CERTIFICATE OF ELECTION OFFICIAL

AND STATEMENT OF VOTES CAST

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B - 1
EXHIBIT “B”

ANNEXATION MAP

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Resolution 2024-XXX Page 1 of 3
ATTACHMENT 2
RESOLUTION NO. 2024-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

RANCHO CUCAMONGA, CALIFORNIA, CERTIFYING THE

RESULTS OF AN ELECTION AND ADDING TERRITORY
TO COMMUNITY FACILITIES DISTRICT NO. 2022-01
(STREET LIGHTING SERVICES) OF THE CITY OF
RANCHO CUCAMONGA, ANNEXATION NO. 2024-9.

WHEREAS, the City Council of the City of Rancho Cucamonga, California (the “City Council”) has previously formed Community Facilities District No. 2022-01 (Street Lighting Services) of the City of Rancho Cucamonga (“CFD No. 2022-01”) pursuant to the Mello-Roos Community Facilities Act of 1982 (the “Act”), as amended, for the purpose of financing certain municipal maintenance services; and WHEREAS, acting pursuant to the Act, the City Council also authorized by the adoption of Resolution No. 2022-063 (the “Resolution Authorizing Future Annexation”) the annexation in the future of territory to CFD No. 2022-01, such territory designated as Future Annexation Area, Community Facilities District No. 2022-01 (the “Future Annexation Area”); and
WHEREAS, at this time the unanimous consent to the annexation of certain territory located within the Future Annexation Area to CFD No. 2022-01 has been received from the property owner of such territory, and such territory has been designated as ANNEXATION NO. 2024-9 (the "Territory"); and
WHEREAS, less than twelve (12) registered voters have resided within the Territory for each of the ninety (90) days preceding the election date established for the Territory, therefore, pursuant to the Act the qualified elector of the Territory shall be the "landowner," as such term is defined in Government Code Section 53317(f), of such Territory and such landowner who is the owner of record as of the applicable election date, or the authorized representative thereof, shall have one vote for each acre or portion of an acre of the parcel of land that landowner owns within such Territory; and WHEREAS, the time limit specified by the Act for conducting an election to submit the levy of the special taxes on the Territory to the qualified elector thereof and the requirements for impartial analysis and ballot arguments have been waived with the unanimous consent of the qualified elector of the Territory; and WHEREAS, the City Clerk of the City of Rancho Cucamonga has caused a ballot to be distributed to the qualified elector of the Territory, has received and canvassed such ballot and made a report to the City Council regarding the results of such canvass, a copy of which is attached as Exhibit “A” hereto and incorporated herein by this reference; and

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Resolution 2024-XXX Page 2 of 3
WHEREAS, at this time the measure voted upon and such measure did receive the favorable vote of the qualified elector of the Territory, and the City Council desires to declare the results of the election; and
WHEREAS, a map showing the Territory and designated as Annexation Map No. 2024-9 (the "Annexation Map"), a copy of which is attached as Exhibit “B” hereto and incorporated herein by this reference, has been submitted to this legislative body.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Rancho Cucamonga, California, acting as the legislative body of Community Facilities District No. 2022-01, as follows:

Section 1. Recitals. The above recitals are true and correct.

Section 2. Findings. This legislative body does hereby further determine as follows:

C. The qualified elector of the Territory has voted in favor of the levy of special taxes on the Territory upon its annexation to CFD No. 2022-01.

Section 5. Notice. Immediately upon adoption of this Resolution, notice shall be given as follows:

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Resolution 2024-XXX Page 3 of 3
A. A copy of the Annexation Map as approved shall be filed in the Office of the County Recorder no later than fifteen (15) days after the date of adoption of this Resolution.

Section 6. Effective Date. This Resolution shall become effective upon its adoption.

PASSED, APPROVED, AND ADOPTED this ________ day of ______________ 2024.

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A - 1
EXHIBIT “A”

CERTIFICATE OF ELECTION OFFICIAL

AND STATEMENT OF VOTES CAST

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B - 1
EXHIBIT “B”

ANNEXATION MAP

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Resolution 2024-XXX Page 1 of 3
ATTACHMENT 3
RESOLUTION NO. 2024-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

RANCHO CUCAMONGA, CALIFORNIA, CERTIFYING THE

RESULTS OF AN ELECTION AND ADDING TERRITORY
TO COMMUNITY FACILITIES DISTRICT NO. 2022-01
(STREET LIGHTING SERVICES) OF THE CITY OF
RANCHO CUCAMONGA, ANNEXATION NO. 2024-10.

WHEREAS, the City Council of the City of Rancho Cucamonga, California (the “City Council”) has previously formed Community Facilities District No. 2022-01 (Street Lighting Services) of the City of Rancho Cucamonga (“CFD No. 2022-01”) pursuant to the Mello-Roos Community Facilities Act of 1982 (the “Act”), as amended, for the purpose of financing certain municipal maintenance services; and WHEREAS, acting pursuant to the Act, the City Council also authorized by the adoption of Resolution No. 2022-063 (the “Resolution Authorizing Future Annexation”) the annexation in the future of territory to CFD No. 2022-01, such territory designated as Future Annexation Area, Community Facilities District No. 2022-01 (the “Future Annexation Area”); and
WHEREAS, at this time the unanimous consent to the annexation of certain territory located within the Future Annexation Area to CFD No. 2022-01 has been received from the property owner of such territory, and such territory has been designated as ANNEXATION NO. 2024-10 (the "Territory"); and
WHEREAS, less than twelve (12) registered voters have resided within the Territory for each of the ninety (90) days preceding the election date established for the Territory, therefore, pursuant to the Act the qualified elector of the Territory shall be the "landowner," as such term is defined in Government Code Section 53317(f), of such Territory and such landowner who is the owner of record as of the applicable election date, or the authorized representative thereof, shall have one vote for each acre or portion of an acre of the parcel of land that landowner owns within such Territory; and WHEREAS, the time limit specified by the Act for conducting an election to submit the levy of the special taxes on the Territory to the qualified elector thereof and the requirements for impartial analysis and ballot arguments have been waived with the unanimous consent of the qualified elector of the Territory; and WHEREAS, the City Clerk of the City of Rancho Cucamonga has caused a ballot to be distributed to the qualified elector of the Territory, has received and canvassed such ballot and made a report to the City Council regarding the results of such canvass, a copy of which is attached as Exhibit “A” hereto and incorporated herein by this reference; and

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Resolution 2024-XXX Page 2 of 3
WHEREAS, at this time the measure voted upon and such measure did receive the favorable vote of the qualified elector of the Territory, and the City Council desires to declare the results of the election; and
WHEREAS, a map showing the Territory and designated as Annexation Map No. 2024-10 (the "Annexation Map"), a copy of which is attached as Exhibit “B” hereto and incorporated herein by this reference, has been submitted to this legislative body.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Rancho Cucamonga, California, acting as the legislative body of Community Facilities District No. 2022-01, as follows:

Section 1. Recitals. The above recitals are true and correct.

Section 2. Findings. This legislative body does hereby further determine as follows:

C. The qualified elector of the Territory has voted in favor of the levy of special taxes on the Territory upon its annexation to CFD No. 2022-01.

Section 5. Notice. Immediately upon adoption of this Resolution, notice shall be given as follows:

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Section 6. Effective Date. This Resolution shall become effective upon its adoption.

PASSED, APPROVED, AND ADOPTED this ________ day of ______________ 2024.

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A - 1
EXHIBIT “A”

CERTIFICATE OF ELECTION OFFICIAL

AND STATEMENT OF VOTES CAST

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B - 1
EXHIBIT “B”

ANNEXATION MAP

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DATE:June 5, 2024
TO:President and Members of the Board of Directors
FROM:John R. Gillison, City Manager
INITIATED BY: Mike McCliman, Fire Chief
Noah Daniels, Finance Director
Darci Vogel, Fire Business Manager
Kelly Guerra, Special Districts Analyst
SUBJECT: Consideration of Approval to Adopt an Annexation Map Showing Assessor Parcel Number 0225-122-71, Which are Proposed to be Annexed Into CFD No. 88-1; Approval to Adopt a Resolution of Intention to Annex Territory Referred to as Annexation No. 88-24-1 into Community Facilities District No. 88-1, Specifying Services Proposed to be Financed, to Set and Specify the Special Taxes Proposed to be Levied Within the Annexation Territory; and Set a Time and Place for a Public Hearing Related to the Annexation. (RESOLUTION NO. FD 2024-005) (RESOLUTION NO. FD 2024-006) (FIRE)
RECOMMENDATION:

Staff recommends that the Fire Board of the Rancho Cucamonga Fire Protection District:

1. Adopt a Resolution adopting “Annexation Map No. 88-24-1” showing Assessor Parcel Number (APN) 0225-122-71 (12974 Banyan Street), proposed to be annexed in Community Facilities District No. 88-1; and

2. Adopt a Resolution of Intention to Annex Territory referred to as “Annexation No. 88-24- 1” into Community Facilities District No. 88-1 to specify the services to be financed, to set and specify the rate and method of apportionment of the special taxes proposed to be levied within the territory proposed to be annexed, and

3. Set a time and place for a public hearing regarding Annexation No. 88-24-1.

BACKGROUND:

The property owner of APN 0225-122-71, located within the Fire Protection District (the "Territory"), is conditioned by the City and Fire Protection District to annex “Annexation No. 88- 24-1” into the existing Community Facilities District (CFD) No. 88-1 to satisfy fire protection service mitigation impacts.

ANALYSIS:

In order to initiate formal annexation proceedings, the Fire Board is being asked to adopt a resolution approving Annexation Map No. 88-24-1 of the territory proposed to be annexed and a Resolution of Intention to Authorize the Annexation of Annexation No. 88-24-1.

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Resolution No. FD 2024-005 will adopt “Annexation Map No. 88-24-1” showing the property proposed to be annexed into CFD No. 88-1 (Attachment 1). The territory is inclusive of the entire development project proposed by the Property Owner.

Resolution No. FD 2024-006 declares the Fire Board intention to authorize the annexation of territory “Annexation No. 88-24-1” to CFD No. 88-1 (Attachment 2). The Resolution of Intention generally sets forth: (a) the District's intention to annex the Territory to the District shown in Exhibit “A”; (b) a description of the services and facilities which will, in part, be financed through the levy of the special tax on the Territory if annexed shown in Exhibit “B”; (c) the rate and method of apportionment of the proposed special tax shown in Exhibit “C”; (d) the date, time and location of the public hearing set for July 17, 2024, (e) election requirements.

Special Counsel for the District has worked with staff to establish the annexation process, timelines and draft resolutions. The resolutions are considered to be routine and non- controversial, as the property owners are in support of the annexation procedure. On July 17, 2024, there will be a public hearing for public input/concerns on this matter.

FISCAL IMPACT:

The special tax revenues that are collected from CFD No. 88-1 are used to pay for public facilities and services in the District area. Costs related to the administering of the District are the responsibility of the property owners within the District. Annexation of the property ensures the property owner covers the cost of increased demand for fire services resulting from new development within the Territory.

COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:

This item brings together portions of the Council’s vision and core value by providing a sustainable City and promoting a safe and healthy community for all. Annexation of the property into CFD 88-1 ensures the delivery of vital fire and life safety services to all residents while satisfying fire protection service mitigation impacts.

ATTACHMENTS:

Attachment 1 – Resolution No. FD 2024-005, Adopting Annexation No. 88-24-1 Map Attachment 2 – Resolution No. FD 2024-006, Intention to Authorize Annexation No. 88-24-1 Attachment 3 – Notice of Public Hearing for Fire Secretary for Annexation No. 88-24-1

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Resolution No. FD 2024-XXX - Page 1 of 1
ATTACHMENT 1
RESOLUTION NO. FD 2024-XXX

A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO

CUCAMONGA FIRE PROTECTION DISTRICT, RANCHO CUCAMONGA,

CALIFORNIA, ACTING AS THE LEGISLATIVE BODY OF COMMUNITY FACILITIES DISTRICT NO. 88-1, ADOPTING AN ANNEXATION MAP (ANNEXATION NO. 88-24-1) SHOWING PROPERTY PROPOSED TO BE ANNEXED TO COMMUNITY FACILITIES DISTRICT NO. 88-1
WHEREAS, the Board of Directors of the Rancho Cucamonga Fire Protection District (the “Board of Directors”), desires to initiate proceedings to annex territory to an existing Community Facilities District pursuant to the terms and provisions of the “Mello-Roos Community Facilities Act of 1982”, being Chapter

2.5, Part 1, Division 2, Title 5 of the Government Code of the State of California , and specifically Article

3.5 thereof. The existing Community Facilities District has been designated as Community Facilities District No. 88-1 (the “District”); and,
WHEREAS, there has been submitted a map entitled “Annexation Map No. 88-24-1 to Community Facilities District No. 88-1, Rancho Cucamonga Fire Protection District, County of San Bernardino, State Of California” (the “Annexation Map”) showing the territory proposed to be annexed to the District (the “Territory”).

NOW, THEREFORE, the Board of Directors of the Rancho Cucamonga Fire Protection District does hereby resolve as follows:

Section 1: The above recitals are all true and correct.

Section 2: The Annexation Map showing the Territory proposed to be annexed to the District and to be subject to the levy of a special tax is hereby approved and adopted.

Section 3: A certificate shall be endorsed on the original and on at least one (1) copy of the Annexation Map, evidencing the date and adoption of this Resolution, and within fifteen (15) days after the adoption of the Resolution fixing the time and place of the hearing on the intention to annex or extent of the annexation to the District, a copy of such map shall be filed with the correct and proper endorsements thereon with the County Recorder, all in the manner and form provided for in Section 3111 of the Streets and Highways Code of the State of California.

PASSED, APPROVED and ADOPTED this day of , 2024.

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Resolution No. FD 2024-XXX Page 1 of 11
ATTACHMENT 2
RESOLUTION NO. FD 2024-XXX

A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO

CUCAMONGA FIRE PROTECTION DISTRICT, RANCHO CUCAMONGA,

CALIFORNIA, ACTING AS THE LEGISLATIVE BODY OF COMMUNITY FACILITIES DISTRICT NO. 88-1, DECLARING ITS INTENTION TO AUTHORIZE THE ANNEXATION OF TERRITORY (ANNEXATION NO.
88-24-1) TO COMMUNITY FACILITIES DISTRICT NO. 88-1
WHEREAS, the Board Of Directors of the Rancho Cucamonga Fire Protection District, California, (“Board of Directors”), formed a Community Facilities District pursuant to the terms and provisions of the “Mello-Roos Community Facilities Act of 1982”, being Chapter 2.5, Part 1, Division 2, Title 5 of the Government Code of the State of California (the “Act”). The Community Facilities District has been designated as Community Facilities District No. 88-1 (the “District”); and, WHEREAS, the Board of Directors desires to initiate proceedings to consider the annexation of certain real property to the District (the “Territory”); and WHEREAS, a map entitled “Annexation Map No. 88-24-1 to Community Facilities District No. 88- 1 Rancho Cucamonga Fire Protection District, County of San Bernardino, State of California” (the “Annexation Map”) showing the Territory proposed to be annexed to the District has been submitted, the map has been previously approved and a copy of the map shall be kept on file with the transcript of these proceedings; and
WHEREAS, the Board of Directors now desires to proceed to adopt the Resolution of Intention to annex the Territory to the District, to describe the territory included within the District and the Territory proposed to be annexed thereto, to specify the facilities and services to be financed from the proceeds of the levy of special taxes within the Territory, to set and specify the special taxes that would be levied within the Territory to finance such facilities and services, and to set a time and place for a public hearing relating to the annexation of the Territory to the District.

NOW, THEREFORE, the Board of Directors of the Rancho Cucamonga Fire Protection District does hereby resolve as follows:

1. Recitals. The above recitals are all true and correct.

2. Legal Authority. These proceedings for annexation are initiated by this Board of Directors pursuant to the authorization of the Act.

3. Intention to Annex; Description of the Territory and the District. The Board of Directors hereby determines that the public convenience and necessity requires that the Territory be added to the District and this Board of Directors declares its intention to annex the Territory to the District.

A description of the Territory is as follows:

All that property within the Territory proposed to be annexed to the District, as such property is shown on the Annexation Map as previously approved by the Board of Directors, a copy of which is on file in the Office of the Secretary and shall remain open for public inspection.

A general description of the Territory included in the District is hereinafter described as follows:

All that property and territory as originally included within the District and as subsequently annexed to the District, as such properties were shown on original maps of the District and the territories

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Resolution No. FD 2024-XXX Page 2 of 11
subsequently annexed to the District, all as approved by this Board of Directors and designated by the name of the District, reference is made to the attached and incorporated Exhibit “A” (the “Annexation Map”).

Copies of such maps are on file in the Office of the Secretary and have also been filed in the Office of the County Recorder.

4. Services and Facilities Authorized to be Financed by the District. The services that are authorized to be financed by the District from the proceeds of special taxes levied within the existing District are generally described in Exhibit “B” (the “Services and Facilities”) attached hereto and incorporated herein by this reference and all costs associated the District, administration of the District, the determination of the amount of special taxes to be levied, the costs of collection any special taxes, and costs otherwise incurred in order to carry out the authorized purposes of the District. If and to the extent feasible the Services and Facilities shall be provided in common within the existing District and the Territory.

5. Special Taxes. It is the further intention of this Board of Directors body that, except where funds are otherwise available, a special tax sufficient to pay for the Services and Facilities and related incidental expenses authorized by the Act, secured by recordation of a continuing lien against all non- exempt real property in the Territory, will be levied annually within the boundaries of such Territory. For further particulars as to the rate and method of apportionment of the proposed special tax, reference is made to Exhibit “C” (the “Special Tax Formula”), which is attached hereto and incorporated herein by this reference and which sets forth in sufficient detail the method of apportionment of such special tax to allow each landowner or resident within the proposed Territory to clearly estimate the maximum amount that such person will have to pay.

The special tax proposed to be levied within the Territory shall be equal to the special tax levied to pay for the Services and Facilities in the existing District, except that a higher or lower special tax may be levied within the Territory to the extent that the actual cost of providing the Services and Facilities in the Territory is higher or lower than the cost of providing those Services and Facilities in the existing District.

Notwithstanding the foregoing, the special tax may not be levied at a rate which is higher than the maximum special tax authorized to be levied pursuant to the special tax formula.

The special taxes herein authorized shall be collected in the same manner as ad valorem property taxes and shall be subject to the same penalties, procedure, sale and lien priority in any case of delinquency, as applicable for ad valorem taxes; however, as applicable, this legislative body may, by resolution, establish and adopt an alternate or supplemental procedure as necessary. Any special taxes that may not be collected on the County tax roll shall be collected through a direct billing procedure by the Rancho Cucamonga Fire Protection District, acting for and on behalf of the District.

Upon recordation of a Notice of Special Tax Lien pursuant to Section 3114.5 of the Streets and Highways Code of the State of California, a continuing lien to secure each levy of the special tax shall attach to all non-exempt real property in the Territory and this lien shall continue in force and effect until the special tax obligation is prepaid and permanently satisfied and the lien canceled in accordance with law or until collection of the tax by the legislative body ceases.

The maximum special tax rate authorized to be levied within the District shall not be increased as a result of the annexation of the Territory to the District.

6. Public Hearing. NOTICE IS GIVEN THAT ON THE 17TH DAY OF JULY 2024, AT THE HOUR OF 7:00 O'CLOCK P.M., IN THE REGULAR MEETING PLACE OF THE BOARD OF DIRECTORS, BEING THE COUNCIL CHAMBERS, 10500 CIVIC CENTER DRIVE, RANCHO CUCAMONGA, CALIFORNIA 91730, A PUBLIC HEARING WILL BE HELD WHERE THIS BOARD OF DIRECTORS WILL

CONSIDER THE AUTHORIZATION FOR THE ANNEXATION OF THE TERRITORY TO THE DISTRICT,

THE PROPOSED RATE AND METHOD OF APPORTIONMENT OF THE SPECIAL TAX TO BE LEVIED

WITHIN THE TERRITORY AND ALL OTHER MATTERS AS SET FORTH IN THIS RESOLUTION OF

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Resolution No. FD 2024-XXX Page 3 of 11
INTENTION. THAT AT THE ABOVE-MENTIONED TIME AND PLACE FOR PUBLIC HEARING ANY

PERSONS INTERESTED, INCLUDING TAXPAYERS AND PROPERTY OWNERS, MAY APPEAR AND

BE HEARD, AND THAT THE TESTIMONY OF ALL INTERESTED PERSONS FOR OR AGAINST THE

ANNEXATION OF THE TERRITORY OR THE LEVYING OF SPECIAL TAXES WITHIN THE TERRITORY WILL BE HEARD AND CONSIDERED.

ANY PROTESTS MAY BE MADE ORALLY OR IN WRITING. HOWEVER, ANY PROTESTS

PERTAINING TO THE REGULARITY OR SUFFICIENCY OF THE PROCEEDINGS SHALL BE IN

WRITING AND SHALL CLEARLY SET FORTH THE IRREGULARITIES OR DEFECTS TO WHICH OBJECTION IS MADE. ALL WRITTEN PROTESTS SHALL BE FILED WITH THE CITY CLERK PRIOR TO THE TIME FIXED FOR THE PUBLIC HEARING. WRITTEN PROTESTS MAY BE WITHDRAWN AT ANY TIME BEFORE THE CONCLUSION OF THE PUBLIC HEARING.

7. Majority Protest. If a written majority protest against the proposed annexation of the Territory to the District is filed, and such protests are not withdrawn so as to reduce the protests to less than a majority, no further proceedings shall be undertaken for a period of one year from the date of the decision by the Board of Directors on the issues discussed at the public hearing.

8. Election. If following the public hearing described in the Section above, the Board of Directors determines to proceed with the annexation of the Territory to the District, a proposition shall be submitted to the qualified electors of the Territory. The vote shall be by registered voters within the Territory; however, if there are less than 12 registered voters, the vote shall be by landowners, with each landowner having one vote per acre or portion thereof within the Territory.

9. Notice. Notice of the time and place of the public hearing shall be given by the City Clerk by causing the publication of a Notice of Public Hearing in a legally designated newspaper of general circulation, said publication pursuant to Section 6061 of the Government Code, with said publication to be completed at least seven (7) days prior to the date set for the public hearing.

A copy of this Resolution shall be transmitted to the City Council of the City of Rancho Cucamonga as required by the Act.

PASSED, APPROVED and ADOPTED this day of , 2024.

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Resolution No. FD 2024-XXX Page 4 of 11
EXHIBIT “A”
COMMUNITY FACILITIES DISTRICT NO. 88-1

ANNEXATION MAP

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Resolution No. FD 2024-XXX Page 5 of 11
COMMUNITY FACILITIES DISTRICT NO. 88-1

BOUNDARY MAP

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Resolution No. FD 2024-XXX Page 6 of 11
EXHIBIT “B”
COMMUNITY FACILITIES DISTRICT NO. 88-1

DESCRIPTION OF THE SERVICES AND FACILITIES
The Services.

It is the intention of the Board of Directors to finance certain types of fire services (the “Services”) that are in addition to those currently provided in or required for the Territory and are necessary to meet the increased demand for such fire services resulting from new development within the Territory and will not be replacing services already available to the Territory. A general description of the Services to be financed is as follows:

The performance of functions, operations, maintenance, and repair activities in order to provide fire protection and suppression services to the Territory.

The Facilities.

It is the intention of this Board of Directors to finance the purchase, construction, expansion, improvement, or rehabilitation of certain types of fire facilities (the “Facilities”) that are in addition to those currently provided to serve the Territory and are necessary to meet the increased demand for such fire services resulting from new development within the Territory and will not be replacing facilities already available to serve the Territory. A general description of the types of the Facilities to be financed is as follows:

Fire protection and suppression facilities and equipment, rescue equipment, with a useful life of five (5) years or more, including collection and accumulation of funds to pay for anticipated facilities cost shortfalls and reserves for repair and replacement to the extent that such facilities are necessary to meet the increased demand for such facilities resulting from new development within the Territory.

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Resolution No. FD 2024-XXX Page 7 of 11
EXHIBIT “C”

FOOTHILL FIRE PROTECTION DISTRICT
COMMUNITY FACILITIES DISTRICT NO. 88-1

RATE AND METHOD OF APPORTIONMENT OF SPECIAL TAX
The rate and method of apportionment of the special tax authorized to be levied within Community Facilities District No. 88-1 (the “CFD No. 88-1 Rate and Method”) as originally established for and as applied to the taxable properties within such community facilities district is as follows:

“The Resolution of Intention refers to this Exhibit for an explanation of the rate and method of apportionment of the Special Tax so as to allow each landowner or resident within the proposed Community Facilities District to estimate the maximum annual amount that would be required for payment for such landowner’s or resident’s property.

PROPERTY CATEGORIES
There are three categories of property subject to special taxation, which are identified as follows:

1. DEVELOPED PROPERTY All property identified as a single Tax Assessor’s parcel for which property a building permit has been issued as of May 31 of any year.

2. APPROVED PROPERTY All property which of as May 31 of any year is subject to an approved Development Agreement with either the City of Rancho Cucamonga or the County of San Bernardino, an approved Annexation Agreement with the City of Rancho Cucamonga, or a recorded Final Subdivision Map or Final Parcel Map, but for which no building permit has been issued.

3. VACANT PROPERTY All other property, excluding property which, as of the date of the election to authorize the levy of the Special Tax, is: (i) owned by public entity; (ii) owned by a regulated public utility and being utilized for transmission or distribution purposes; or (iii) zoned as open space.

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Resolution No. FD 2024-XXX Page 8 of 11

TAXING CLASSIFICATIONS AND

MAXIMUM SPECIAL TAX RATES
The taxing classifications for the above Property Categories and the maximum authorized Special Tax rates for fiscal year 1988-1989 are as follows:

TAXING CLASSIFICATION MAXIMUM TAX RATE

1. DEVELOPED PROPERTY
A. Residential Class I
(More than 3,590 square feet of
dwelling unit living area) *
$292 per year
B. Residential Class II
(3,077 – 3,589 square feet of
dwelling unit living area) *
$225 per year
C. Residential Class III
(2,564 – 3,076 square feet of
dwelling unit living area) *
$180 per year
D. Residential Class IV
(2,308 – 2,563 square feet of
dwelling unit living area) *
$157 per year
E. Residential Class V
(2,051 – 2,307 square feet of
dwelling unit living area) *
$135 per year
F. Residential Class VI
(1,795 – 2,050 square feet of
dwelling unit living area) *
$124 per year
G. Residential Class VII
(less – 1,795 square feet of
dwelling unit living area) *
$112 per year
H. Commercial or Industrial Property
$449 per acre per year or $0.04
per SF or building area,
whichever is greater **

2. APPROVED PROPERTY $200 per lot or parcel

3. VACANT PROPERTY $10 per acre ***

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Resolution No. FD 2024-XXX Page 9 of 11
* The square footage of dwelling unit living area shall mean the square footage of internal living space, exclusive of garages and other structures not used as living space, as shown on the building permit(s) issued for the dwelling unit.
** The square footage of a commercial or industrial building area shall mean the gross square footage for the building as reflected in the building plans upon which any building permits for the building were issued.
*** The acreage of a Vacant Property shall be the gross acreage exclusive of any acreage dedicated or offered for dedication to a public agency.

ESCALATION OF MAXIMUM SPECIAL TAX RATES
The maximum annual Special Tax rates applicable to all Developed Property shall be subject to escalation each July 1 commencing July 1, 1989, by the change factor calculated annually by the State of California Department of Finance for the purpose of increasing appropriations limits of State and local governments.

In the event that the Department of Finance or its successor ceases to calculate the annual change factor, such Special Tax rates shall be subject to annual escalation not to exceed the increase in the Consumer Price Index as published by the Bureau of Labor Statistics for the Los Angeles Primary Metropolitan Statistical Area for the preceding twelve (12) month reporting period.

The maximum Special Tax rates applicable to all Approved Property and Vacant Property shall not be subject to escalation.

METHOD OF APPROTIONMENT OF SPECIAL TAX
The Special Tax shall be levied annually on all taxable property within one of the above identified Property Categories so long as Special Tax revenues are necessary to pay authorized expenses of the Community Facilities District, which may include, without limitation, payment of debt service on any bonded indebtedness of the Community Facilities District; replenishment of any required reserve fund for any such future public improvements, services or debt service; direct payment for public improvements; or payment of the operational and maintenance expenses of providing fire suppression and protection services to properties within the Community Facilities District.

The annual levy of the Special Taxes shall be apportioned as follows:

STEP 1: Fifty percent (50%) of the estimated ad valorem property tax revenue to be collected from properties within the Community Facilities District in the subject fiscal year which are allocable to the Foothill Fire Protection District shall be allocated to pay the estimated expenses of the Community Facilities District for the subject fiscal year. The remainder of the estimated expenses shall be referred to as the Net CFD Expenses.

STEP 2: That equal percentage of the maximum authorized Special Tax rate applicable to all Developed Property Taxing Classifications necessary to generate Special Tax revenues equal to the Net CFD Expenses shall be levied on all Developed Property.

STEP 3: If additional Special Tax revenues are still necessary to generate the Net CFD Expenses, that percentage of the maximum authorized Special Tax rate applicable to all Approved Property necessary to generate the additional Special Tax revenues to equal Net CFD Expenses shall be levied on Approved Property.

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Resolution No. FD 2024-XXX Page 10 of 11
STEP 4: If additional Special Tax revenues are still necessary to generate the Net CFD Expenses, that percentage of all the maximum authorized Special Tax rate applicable to all Vacant Property necessary to generate the additional Special Tax revenues to equal Net CFD Expenses shall be levied on all Vacant Property.

STEP 5: If additional Special Tax revenues are still necessary to generate the Net CFD Expenses, the Community Facilities District shall:

A. Compare (i) the Special Tax rate which would be levied on each Developed Property pursuant to STEP 2 above with (ii) the product resulting from multiplying the square footage of the Developed Property times the Base Maximum Special Tax. The Base Maximum Special Tax means an amount equal to $0.0025 per square foot subject to escalation at the same rate and at the same time applicable to the maximum Special Tax rates for Developer Property.

B. If the product described in (ii) above exceeds the Special Tax rate described in (i) above for any Developed Property, the Community Facilities District shall increase the Special Tax rate levied on each such Developed Property in equal percentages up to the rate not to exceed the product described in (ii) above necessary to generate the additional Special Tax revenues to equal Net CFD Expenses.

Notwithstanding the foregoing, the minimum Special Tax which shall be levied on all taxable properties within the Community Facilities District each Fiscal Year shall be:

DEVELOPED PROPERTY: $1.00 per dwelling unit for residential uses $1.00 per acre for commercial/industrial uses
APPROVED PROPERTY: $1.00 per lot or parcel
VACANT PROPERTY: $1.00 per acre
The ad valorem property tax contribution identified in Step 1 shall be reduced in any Fiscal Year by the amount by which the sum of such contribution and the minimum Special Taxes would exceed the estimated expenses of the Community Facilities District for such Fiscal Year * * *
The “Report” of the Special Tax Consultant, to be approved as a part of the record upon the conclusion of the public hearing pertaining to the formation of the Community Facilities District, shall set forth supplementary details pertaining to the Rate and Method of Apportionment of the Special Tax and shall provide controlling guidance in the interpretation and implementation of this Rate and Method of Apportionment.”

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Resolution No. FD 2024-XXX Page 11 of 11
* * *
Application of the CFD No. 88-1 Rate and Method to Annexation No. 88-24-1 The maximum special tax authorized to be levied for Fiscal Year 2023/24 within that area annexed to Community Facilities District No. 88-1, known and designated as Annexation No. 88-24-1 is as follows:

MAXIMUM SPECIAL TAX RATES
FISCAL YEAR 2023/24

TAXING CLASSIFICATION MAXIMUM TAX RATE

1. DEVELOPED PROPERTY
A. Residential Class I
(More than 3,590 square feet of
dwelling unit living area)
$1,761.92 per year
B. Residential Class II
(3,077 – 3,589 square feet of
dwelling unit living area)
$1,351.03 per year
C. Residential Class III
(2,564 – 3,076 square feet of
dwelling unit living area)
$1,078.14 per year
D. Residential Class IV
(2,308 – 2,563 square feet of
dwelling unit living area)
$944.98 per year
E. Residential Class V
(2,051 – 2,307 square feet of
dwelling unit living area)
$808.67 per year
F. Residential Class VI
(1,795 – 2,050 square feet of
dwelling unit living area)
$746.92 per year
G. Residential Class VII
(less – 1,795 square feet of
dwelling unit living area)
$674.49 per year
H. Commercial or Industrial Property
$2,711.83 per acre per year or
$0.21922 per square foot or
building, whichever is greater

2. APPROVED PROPERTY $200 per lot or parcel

3. VACANT PROPERTY $10 per acre
The maximum special tax rates set forth above are subject to escalation pursuant to the CFD No. 88-1 Rate and Method commencing July 1, 1989.

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NOTICE OF PUBLIC

HEARING

ANNEXATION TO EXISTING

COMMUNITY FACILITIES

DISTRICT

RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
COMMUNITY FACILITIES DISTRICT NO. 88-1
ANNEXATION NO. 88- 24-1
NOTICE IS HEREBY GIVEN that the Board Of Directors (the "Legislative Body") of the Rancho Cucamonga Fire Protection District (the "Fire Protection District") is desirous to annex territory to an existing Community Facilities District pursuant to the provisions of the "Mello-Roos Community Facilities Act of 1982, the existing Community Facilities District having been designated as Community Facilities District No. 88-1, and the territory proposed to be annexed to be designated as Community Facilities District No. 88-1, Annexation No. 88-24-1 (the "Annexation Area").

DESCRIPTION OF ANNEXATION AREA
The Annexation Area shall consist of all of that area of land which is included within the boundaries as shown on a map designated as Annexation No. 88-24-1 for the above referenced Community Facilities District.

DESCRIPTION OF SERVICES AND FACILITIES
The proposed services to be provided to serve the Annexation Area are generally described as follows:

The performance of functions, operations and maintenance and repair activities in order to provide fire protection and suppression services .

Such services shall be shared between the existing Community Facilities District and the Annexation Area.

A general description of the types of the Facilities to be financed by the Annexation is as follows:

PUBLIC HEARING

NOTICE IS HEREBY GIVEN THAT A PUBLIC HEARING HAS BEEN SCHEDULED FOR THE 17TH DAY OF JULY 2024, AT THE HOUR OF 7 O'CLOCK P.M., IN THE REGULAR MEETING

PLACE OF THE LEGISLATIVE BODY, BEING THE COUNCIL CHAMBERS OF THE CITY OF RANCHO CUCAMONGA, LOCATED AT 10500 CIVIC CENTER DRIVE, RANCHO CUCAMONGA, CALIFORNIA 91730. AT SUCH TIME THE LEGISLATIVE BODY WILL HEAR ALL EVIDENCE

AND TESTIMONY BY ALL INTERESTED PERSONS, PROPERTY OWNERS, VOTERS AND TAXPAYERS, RELATING GENERALLY TO THE FOLLOWING:

A. Authorization to annex the Annexation Area to the existing Community Facilities District; B. Authorization to levy special taxes in the Annexation Area.

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ALL PERSONS INTERESTED, INCLUDING PROPERTY OWNERS AND REGISTERED VOTERS,

MAY APPEAR AND PRESENT EVIDENCE AND TESTIMONY RELATING TO THE ANNEXATION OF ANNEXATION AREA TO THE EXISTING COMMUNITY FACILITIES DISTRICT. ANY

PROTEST PERTAINING TO THE REGULARITY OF THE PROCEEDINGS TO ANNEX THE

ANNEXATION AREA TO THE COMMUNITY FACILITIES DISTRICT MUST BE IN WRITING, AND

SHALL BE FILED WITH THE SECRETARY OF THE RANCHO CUCAMONGA FIRE

PROTECTION DISTRICT AT THE ADDRESS SET FORTH ABOVE ON OR BEFORE THE TIME SET FOR THE HEARING. IF A MAJORITY PROTEST IS TIMELY FILED AGAINST THE

ANNEXATION OF THE ANNEXATION AREA, THE LEGISLATIVE BODY SHALL ABANDON THE PROCEEDINGS OR MODIFY THE PROCEEDINGS. IF SAID MAJORITY PROTEST IS LIMITED

TO CERTAIN SERVICES OR SPECIAL TAX, THOSE SERVICES OR THAT TAX SHALL BE ELIMINATED BY THE LEGISLATIVE BODY.

SPECIAL TAX
The services and facilities shall be financed through the levy of special taxes on all property within the existing Community Facilities District, as well as the Annexation Area. A copy of the rate and method of apportionment of the special tax is on file in the Office of the Fire Chief and is available for inspection during normal office hours.

ELECTION
Following the conclusion of the public hearing, the Board will conduct a special election on July 17, 2024, where the annexation proposition shall be submitted to the qualified electors, being the property owners, with each owner having one (1) vote per acre or portion thereof of land owned within the proposed annexed territory.

INQUIRIES
For any questions relating to the proceedings or any particulars, please contact the following designated person:

MIKE MCCLIMAN, FIRE CHIEF

RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
10500 CIVIC CENTER DRIVE RANCHO
CUCAMONGA, CALIFORNIA 91730
For further particulars, reference is made to the Resolution of Intention to Annex Territory to an Existing Community Facilities District and the original Report of the Tax Consultant, as said documents have been approved and are on file with the transcript of these proceedings and open for public inspection.

Publish: Date
Janice C. Reynolds, Secretary
Rancho Cucamonga Fire Protection District,
Acting on behalf of Community Facilities
District No. 88-1

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DATE: June 5, 2024
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer Sarine K. Hazarshahian, Assistant Engineer
SUBJECT: Consideration to Adopt a Resolution Allocating Road Maintenance and Rehabilitation Account (RMRA) Program Funds for Fiscal Year 2024/25. (RESOLUTION NO. 2024-036) (CITY)
RECOMMENDATION:

Staff recommends that the City Council adopt the resolution to allocate Road Maintenance and Rehabilitation Account (RMRA) Program funds for Fiscal Year 2024/25 for the completion of the projects listed in the Fiscal Year 2024/25 Major Projects Program.

BACKGROUND:

On April 28, 2017, the Governor signed Senate Bill (SB) 1, the Road Repair and Accountability Act of 2017 creating the Road Maintenance and Rehabilitation Program (RMRP) in order to address deferred maintenance on the State highway and local street and road systems. Funds made available by the program are required to be utilized for basic road maintenance and rehabilitation projects, and on critical safety projects. Prior to receiving an apportionment of funds under the program in a fiscal year the City must submit a list of proposed projects to the California Transportation Commission (CTC), and the funding must be allocated by resolution.

ANALYSIS:

The guidelines and regulations for obtaining funds from the program have been previously amended by the CTC requiring local agencies to adopt their project list by resolution; submission of a project list adopted through City budget is no longer acceptable. The CTC has announced the deadline of July 1, 2024 for local agencies to submit their adopted project list by resolution for the upcoming fiscal year.

On that basis, staff recommends the following projects which are planned for consideration in the Fiscal Year 2024/25 Major Projects Program for funding from the RMRA (Fund 179):

1. Hermosa Avenue Pavement Rehabilitation – Wilson Avenue to North City Limit

2. Base Line Road Pavement Rehabilitation – Day Creek Avenue to Forester Place FISCAL IMPACT:

Revenue for the RMRA is currently estimated to be $4,464,843 in the Fiscal Year 2024/25 Budget.

Staff will continue to monitor revenue estimates and receipts to ensure adequate funding will be available to cover budgeted project costs and will adjust the planned improvements listed above accordingly.

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COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:

This item addresses the City Council's vision for the City by ensuring the completion of projects that continue to improve our roads which helps us maintain our success as a world class community.

ATTACHMENTS:

Attachment 1 - Resolution No. 2024-036

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Resolution No. 2024-XXX - Page 1 of 3
ATTACHMENT 1
RESOLUTION NO. 2024-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO

CUCAMONGA, STATE OF CALIFORNIA, ADOPTING THE PROJECTS

FOR THE ROAD MAINTENANCE AND REHABILITATION PROGRAM
FOR FISCAL YEAR 2024/25 FOR THE EXPENDITURE OF ROAD

MAINTENANCE AND REHABILITATION ACCOUNT (RMRA) FUNDS
WHEREAS, Senate Bill 1 (SB1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statues of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; WHEREAS, SB1 includes accountability and transparency provisions that will ensure the residents of our City are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and
WHEREAS, the City must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB1, which must include a description and the location of each proposed project, a proposed schedule for the project's completion, and the estimated useful life of the improvement; and WHEREAS, the City, will receive an estimated $4,464,843 in RMRA funding in Fiscal Year 2024/25 from SB1; and
WHEREAS, this is the sixth year in which the City is receiving SB1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB1; and
WHEREAS, the City used a Pavement Management System to develop the SB1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the community's priorities for transportation investment; and WHEREAS, the funding from SB1 will help the City maintain and rehabilitate two (2) major arterial roadways in the City this year and similar projects into the future; and WHEREAS, the 2018 California Statewide Local Streets and Roads Needs Assessment found that the City's streets and roads are in good condition and this revenue will help us increase the overall quality of our road system and over the next decade will maintain our streets and roads in a good condition; and WHEREAS, the SB1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide.

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Resolution No. 2024-XXX - Page 2 of 3
NOW, THEREFORE IT IS HEREBY RESOLVED, ORDERED AND FOUND by the City Council of the City of Rancho Cucamonga, State of California, as follows:

1. The foregoing recitals are true and correct.

2. The following list of proposed projects will be funded in-part or solely with Fiscal Year 2024/25 Road Maintenance and Rehabilitation Account revenues:

Project 1:

Hermosa Avenue Pavement Rehabilitation – Wilson Avenue to North City Limit (JL 2099) This project includes cold planing, localized asphalt removal and replacement, crack sealing, asphalt rubber hot mix overlay, ADA ramp upgrades, utility adjustments and thermoplastic pavement striping for approximately 0.95 mile of roadway. The estimated useful life of this roadway is 20 years and construction is anticipated to start in October 2024.

Project 2:

Base Line Road Pavement Rehabilitation – Day Creek Avenue to Forester Place (JL 2097):

This project includes cold planing, localized asphalt removal and replacement, crack sealing, asphalt rubber hot mix overlay, ADA ramp upgrades, traffic signal video detection, thermoplastic green bike lane, utility adjustments and pavement striping for approximately 1.06 miles of roadway.

The estimated useful life of this roadway is 20 years and construction is anticipated to start in October 2024.

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Resolution No. 2024-XXX - Page 3 of 3
PASSED, APPROVED, and ADOPTED this 5th day of June 2024.

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DATE: June 5, 2024
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer Jasmine Lopez, Assistant Engineer
SUBJECT: Consideration to Order the Annexation to Landscape Maintenance District No. 7 Related to Case No. DRC2023-00001, Located at 12974 Banyan Street. This Project Has Been Determined by Staff to Be Exempt From the California Environment Quality Act (CEQA) Pursuant to CEQA Guidelines Section 15303 – New Construction or Conversion of Small Structures. (RESOLUTION NO. 2024-037) (CITY)
RECOMMENDATION:

Staff recommends the City Council adopt the attached resolution ordering the annexation into Landscape Maintenance District No. 7 for Case No. DRC2023-00001.

BACKGROUND:

On September 19, 2023, Case No. DRC2023-00001 was approved by the Planning Director to demolish an existing single-family house with detached garage, and to construct a new 5,410 square-foot single-family house with an 806 square foot attached garage and 2,340 square-foot detached RV garage on an existing parcel located at 12974 Banyan Street, within the Very Low Residential Zone and Equestrian Overlay Zone. The project was conditioned for the property to be annexed into the appropriate Landscape Maintenance District.

ANALYSIS:

The owner, Jose Carcelen, has submitted the required Consent and Waiver to Annexation form to be annexed into Landscape Maintenance District No. 7. A copy of the form is on file with the City Clerk’s office.

ENVIRONMENTAL ANALYSIS:

Pursuant to the California Environmental Act (CEQA) and the City’s local CEQA Guidelines, the Planning and Economic Development Department staff determined that the project qualifies as a Class 3 exemption under State CEQA Guidelines Section 15303 – New Construction or Conversion of Small Structures. The exemption covers the construction of single-family residences in a residential zone.

FISCAL IMPACT:

The proposed annexations would supply additional annual revenue into Landscape Maintenance District No. 7 in the amount of $307.05. Further, the development will install no streetlights and no street trees that will need to be maintained by the City.

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COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:

This item addresses the City Council’s vision for the City by ensuring the maintenance of high- quality public improvements that promote a world class community.

ATTACHMENTS:

Attachment 1 - Vicinity Map
Attachment 2 - Resolution Ordering Annexation LMD No. 7

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ATTACHMENT 1
C
ase No. DRC2023-00001
Vicinity Map

NOT TO SCALE
12974 Banyan Street

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ATTACHMENT 2Resolution No. 2024-XXX – Page 1 of 5
RESOLUTION NO. 2024-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE

ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE
MAINTENANCE DISTRICT NO. 7 (NORTH ETIWANDA) FOR
DRC2023-00001
WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously formed a special maintenance district pursuant to the terms of the “Landscape and Lighting Act of 1972”, being Division 15, Part 2 of the Streets and Highways Code of the State of California (the “Act”, said special maintenance district known and designated as Landscape Maintenance District No. 7 (North Etiwanda) (the “District”); and
WHEREAS, the provisions of Article 2 of Chapter 2 of the Act authorize the annexation of additional territory to the District; and
WHEREAS, such provisions also provide that the requirement for the preparation of resolutions, and assessment engineer’s report, notices of public hearing and the right of majority protest may be waived in writing with the written consent of all of the owners of property within the territory to be annexed; and
WHEREAS, notwithstanding that such provisions of the Act related to the annexation of territory to the District, Article XIII D of the Constitution of the State of California (“Article XIII D”) establishes certain procedural requirements for the authorization to levy assessments which apply to the levy of annual assessments for the District on the territory proposed to be annexed to such District; and
WHEREAS, the owners of certain property described in Exhibit A attached hereto, and incorporated herein by this reference, have requested that such property (collectively, the “Territory”) be annexed to the District in order to provide for the levy of annual assessments to finance the maintenance of certain improvements described in Exhibit B hereto (the “Improvements”); and
WHEREAS, all of the owners of the Territory have filed with the City Clerk duly executed forms entitled “Consent And Waiver To Annexation Of Certain Real Property To A Maintenance District And Approval Of The Levy Of Assessments On Such Real Property” (the “Consent and Waiver”); and
WHEREAS, by such Consent and Waiver, all of the owners of the Territory have expressly waived any and all of the procedural requirements as prescribed in the Act to the annexation of the Territory to the District and have expressly consented to the annexation of the Territory to the District; and
WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly waived any and all of the procedural requirements as prescribed in the Act and/or Article XIII D applicable to the authorization to levy the proposed annual assessment against the Territory set forth in Exhibit B attached hereto and incorporated herein by this reference and have declared support for, consent to and approval of the authorization to levy such proposed annual assessment set forth in Exhibit C attached hereto; and

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Resolution No. 2024-XXX – Page 2 of 5
4 5
5 4
WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly agreed for themselves, their heirs, successors and assigns that:
(1) The proportionate special benefit derived by each parcel in the Territory from the District Improvements has been determined in relationship to the entirety of the maintenance and operation expenses of the Improvements; (2) The proposed annual assessment does not exceed the reasonable cost of the proportional special benefit from the Improvements conferred on each parcel in the Territory. (3) Only the special benefits derived or to be derived by each parcel in the Territory from the Improvements have been included in the proposed annual assessment.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES AS FOLLOWS:

SECTION 1: That the above recitals are true and correct.

SECTION 2: The City Council hereby finds and determines that:
a. The annual assessments proposed to be levied on each parcel in the Territory do not exceed the reasonable cost of the proportional special benefit conferred on each such parcel from the Improvements.
b. The proportional special benefit derived by each parcel in the Territory from the Improvements has been determined in relationship to the entirety of the cost of the maintenance of the Improvement.
c.Only special benefits will be assessed on the Territory by the levy of the proposed annual assessments.

SECTION 4: All future proceedings of the District, including the levy of all assessments, shall be applicable to the Territory.

PASSED, APPROVED, AND ADOPTED this 5 day of June 2024.

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Resolution No. 2024-XXX – Page 3 of 5
4 5
5 4
Exhibit A
Identification of the Owner and Description of the Property to be Annexed The Owner of the Property is:

JOSE CARCELEN
The legal description of the Property is:

PARCEL MAP 3368 PARCEL 4
Assessor’s Parcels Numbers of the Property:
022-512-271-0000

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Resolution No. 2024-XXX – Page 4 of 5
4 5
5 4
Exhibit B
Description of the District Improvements
Fiscal Year 2023/24
Landscape Maintenance District No. 7 (North Etiwanda):

Landscape Maintenance District No. 7 (North Etiwanda) (the “Maintenance District”) represents landscape sites throughout the Etiwanda North Area.

The various sites maintained by the district consist of parkways, median islands, paseos, street trees, community trails and Etiwanda Creek Park.

Proposed additions to the Improvements for Project DRC2023-00001:

None.

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Resolution No. 2024-XXX – Page 5 of 5
4 5
5 4
Exhibit C
Proposed Annual Assessment
Fiscal Year 2023/24
Landscape Maintenance District No. 7 (North Etiwanda):

The rate per Equivalent Benefit Unit (EBU) is $307.05 for the fiscal year 2023/24. The following table summarizes the assessment rate for Landscape Maintenance District No. 7 (North Etiwanda) for DRC2023-00001:

Land Use Basis
EBU
Factor*
Rate per
EBU*
Single Family Residential Parcel 1.00 $307.05
The proposed annual assessment for the property described in Exhibit A is as follows:
1 Parcel x 1.00 EBU Factor x $307.05 Rate per EBU = $307.05 Annual Assessment

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DATE: June 5, 2024
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Jason Welday, Director of Engineering Services/City Engineer Fred Lyn, Deputy Director of Engineering Services/Utilities Deborah Allen, Management Analyst I
SUBJECT: Consideration to Approve the Rancho Cucamonga Municipal Utility's Wildfire Mitigation Plan. (RESOLUTION NO. 2024-043) (CITY) RECOMMENDATION:

Staff recommends that the City Council approve the Rancho Cucamonga Municipal Utility's Wildfire Mitigation Plan.

BACKGROUND:

On September 21, 2018, then-Governor Jerry Brown signed Senate Bill (SB) 901 requiring that publicly owned utilities (POUs) prepare and present a Wildfire Mitigation Plan (WMP) to its Governing Board by January 1, 2020, and each year thereafter. On July 12, 2019, Governor Gavin Newsom signed Assembly Bill (AB) 1054 and AB 111 into law, requiring POUs including the Rancho Cucamonga Municipal Utility (RCMU) to submit their WMP to a newly formed California Wildfire Safety Advisory Board (WSAB). The WSAB will review the POU's WMP and produce advisory opinions on their content and sufficiency, as well as provide recommendations on mitigating wildfire risk. As specified in Public Utilities Code § 8387(b)(1), each POU is required to present its WMP at a publicly noticed meeting and accept comments from the public on an annual basis. Each POU must then submit its WMP to the WSAB by July 1 of each year.

Additionally, each POU is required to prepare a comprehensive revision of its WMP at least once every three (3) years.

On December 18, 2019, the Rancho Cucamonga City Council approved RCMU’s first 2020 WMP, and the approved WMP was filed and submitted to the WSAB on March 18, 2020. The City Council approved RCMU’s 2021 WMP update on June 2, 2021, and the approved WMP was filed and submitted to the WSAB on June 17, 2021. On June 15, 2022, the City Council approved RCMU’s 2022 WMP update, and the approved WMP was filed and submitted to the WSAB on June 21, 2022. For 2023, the City Council approved RCMU’s 2023 WMP comprehensive update and Independent Evaluation (IE) on June 7, 2023, and the approved WMP was filed and submitted to the WSAB on June 21, 2023.

Lastly, on September 19, 2018, the Rancho Cucamonga City Council approved Resolution 18- 103, in compliance with SB 1028 (2016), which determined that RCMU's service area was not located in an area that is considered an elevated or extreme risk of wildfires and that RCMU has zero (0) percent electric lines located overhead.

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ANALYSIS:

The primary goal of RCMU's Wildfire Mitigation Plan (WMP) is to describe RCMU’s existing programs, practices, and measures that effectively reduce the probability that RCMU’s electric supply system could be the origin or contributing source for the ignition of a wildfire. RCMU's WMP indicates its service area is considered "low risk" because it has 100% underground electric lines so the design, maintenance, and inspection meet all utility regulatory standards.

Secondly, RCMU lines are located almost two (2) miles away from the nearest High and Very High Fire Severity Zones on the California Public Utilities Commission's Fire Threat Map.

The 2024 WMP includes minor revisions. This includes updating the WMP with the most recent maps. A section titled, “Effectiveness of the WMP” was added along with various formatting adjustments. RCMU currently tracks metrics to measure the outcome and performance of the WMP including the number of fire ignitions and routine inspections for above-ground, utility- owned distribution systems components. RCMU also attends the Wildfire Safety Advisory Task Force meetings to be apprised of recommended updates and additional requirements.

On November 15, 2023, the WSAB provided RCMU and other POUs its Advisory Opinion for the 2024 Wildfire Mitigation Plans of Electric Publicly Owned Utilities and Rural Electric Cooperatives Guidance Advisory Opinion which summarized the actions since the inception of the WMP requirement. It also detailed steps the WSAB is taking towards developing a more collaborative approach with WMPs to improve POU reporting on its wildfire prevention efforts and WSAB’s ability to comprehend and advise on those reports. This includes joint workshops and meetings, enhancing the requirements for Independent Evaluations, and requesting more interaction with POUs.

In May 2024, WSAB issued the Wildfire Safety Advisory Board-Publicly Owned Electric Utilities and Rural Electric Cooperatives Wildfire Mitigation Plan Working Group. It recommends that POUs without overhead facilities in the California Public Utilities Commission’s (CPUC) High Fire Threat District Map (HFTD) Tier 2 (elevated) or Tier 3 (extreme) areas may use an alternative WMP process. Specifically, if a POU in this category does not anticipate any changes to wildfire risks and has no updates to its most recent WMP, the POU can submit a supplemental letter describing its unchanged status and existing WMP. The POU would still present its existing WMP to its governing board at a publicly noticed meeting, in compliance with Public Utilities Code § 8387(b)(1). This option allows a low-risk POU to submit a supplemental letter describing the unchanged status and alleviates the need for an updated WMP and IE each year.

RCMU does not have any overhead electric supply facilities located in or near an area of the state that is designed as “extreme” or “elevated” wildfire risk in the CPUC’s HFTD map. RCMU has determined that its WMP adequately addresses the risk of a utility-caused, catastrophic wildfire occurring in RCMU’s service territory and that no substantive changes are merited for this reporting year. Therefore, RCMU will exercise the option to submit the supplemental letter and existing WMP beginning next year and continue to evaluate its WMP in relation to the wildfire risk posed by RCMU’s system on a regular basis. This information has been encompassed in the attached Resolution for low-risk entities.

FISCAL IMPACT:

There is no fiscal impact for the approval of the RCMU Wildfire Mitigation Plan 2024 update.

COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:

This item supports the City Council’s Core Values by promoting and enhancing a safe and healthy

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community for all by developing and updating a comprehensive Wildfire Mitigation Plan for its Municipal Utility to meet the community’s needs.

ATTACHMENTS:

Attachment 1 - Wildfire Mitigation Plan
Attachment 2 - Resolution No. 2024-043

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Rancho Cucamonga Municipal Utility

WILDFIRE MITIGATION PLAN
Risk Category: Low | VERSION 1.2
ATTACHMENT 1

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2 TABLE OF CONTENTS
I. UTILITY OVERVIEW AND CONTEXT ............................................................................................... 4 A. UTILITY DESCRIPTION AND CONTEXT SETTING TABLE ......................................................... 4 B. STATUTORY CROSS-REFERENCE TABLE .................................................................................. 6 C. PROCESS FOR UTILITY ADOPTION AND SUBMITTAL OF WMP & OPPORTUNITIES FOR PUBLIC COMMENT ................................................................................................................ 8 D. DESCRIPTION OF WHERE WMP INFO CAN BE FOUND ON UTILITY WEBSITE .................. 8 E. PURPOSE OF THE WILDFIRE MITIGATION PLAN ................................................................... 8 F. ORGANIZATION OF THE WILDFIRE MITIGATION PLAN ......................................................... 9 II. OBJECTIVES OF THE WILDFIRE MITIGATION PLAN ................................................................... 9 A. MINIMIZING SOURCES OF IGNITION ........................................................................................ 9 B. RESILIENCY OF THE ELECTRIC GRID ..................................................................................... 10 C. MINIMIZING UNNECESSARY OR INEFFECTIVE ACTIONS ................................................... 10 III. ROLES AND RESPONSIBILITIES ....................................................................................................... 10 A. RCMU ROLES AND RESPONSIBILITIES- UTILITY GOVERNANCE STRUCTURE ................. 10 B. COORDINATION WITH WATER UTILITIES ................................................................................. 11 C. COORDINATION WITH COMMUNICATION INFRASTRUCTURE PROVIDERS ...................... 11 D. STANDARDIZED EMERGENCY MANAGEMENT SYSTEM ....................................................... 12 IV. WILDFIRE RISKS AND DRIVERS ASSOCIATED WITH DESIGN CONSTRUCTION O
PERATION AND MAINTENANCE ..................................................................................................... 13 A. PARTICULAR RISKS AND RISK DRIVERS ASSOCIATED WITH TOPOGRAPHIC AND CLIMATOLOGICAL RISK FACTORS ................................................................................................. 13 B. ENTERPRISE SAFETY RISKS ....................................................................................................... 13 C. CHANGES TO THE CPUC FIRE THREAT MAP......................................................................... 14 V. WILDFIRE PREVENTATIVE STRATEGIES ....................................................................................... 15 A. HIGH FIRE THREAT DISTRICT ..................................................................................................... 15 B. WEATHER MONITORING ............................................................................................................ 16 C. DESIGN AND CONSTRUCTION STANDARDS ........................................................................... 16 D. VEGETATION MANAGEMENT ................................................................................................... 18 E. INSPECTIONS ................................................................................................................................. 18 F. RECLOSER POLICY ..................................................................................................................... 18 G. DEENERGIZATION .......................................................................................................................... 18 VI. COMMUNITY OUTREACH AND PUBLIC AWARENESS ................................................................. 18 VII. RESTORATION OF SERVICE ............................................................................................................ 19 VIII. EVALUATING THE PLAN ................................................................................................................. 20 A. METRICS AND ASSUMPTIONS FOR MEASURING PLAN PERFORMANCE........................ 20

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3 B. IMPACT OF METRICS ON PLAN ................................................................................................ 20 C.MONITORING AND AUDITING OF THE PLAN .......................................................................... 21 D. IDENTIFYING AND CORRECTING DEFICIENCIES IN THE PLAN MONITORING .............. 21 E. MONITORING THE EFFECTIVENESS OF INSPECTIONS ........................................................ 21 IX. INDEPENDENT AUDITOR .............................................................................................................. 21 X. WSAB GUIDANCE ADVISORY OPINION RECOMMENDATIONS (2023 UPDATE) .................. 21

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4 I. UTILITY OVERVIEW AND CONTEXT
A. UTILITY DESCRIPTION AND CONTEXT SETTING TABLE
Utility Name City of Rancho Cucamonga
Service Territory Size 4 square miles
Owned Assets 38 circuit miles of Underground Electric Distribution 42 miles of Underground Fiber Optics
Number of Customers
Served
3,169 electric customer accounts
Population Within
Service Territory
6800 people (est.)
Customer Class
Makeup Number of Accounts Share of Total Load (MWh)
61% Residential
38% Small/Medium Business
1% Commercial/Industrial
6% Residential
59% Small/Medium Business
35% Commercial/Industrial
Service Territory
Location/Topography1
99% Urban
1% Shrub
Service Territory
Wildland Urban
Interface2
(Based on total area)
0% Wildland Urban Interface
0% Wildland Urban Intermix
Percent of Service
Territory in CPUC High
Fire Threat Districts
(Based on total area)
[X] Includes maps
Tier 2: 0%
Tier 3: 0%
Prevailing Wind
Directions & Speeds by
Season
The Santa Ana winds typically peaks in October and concludes in the Spring. Wind speed varies, but the wind directions are typically aligned in a northeast to southwest direction.

Miles of Owned Lines
Underground and/or
Overhead
Overhead Dist.: 0 miles
Overhead Trans.: 0 miles
Underground Dist.: 38 miles
Underground Trans.: 0 miles
Explanatory Note 1 - Methodology for measuring miles is based on RCMU’s final as-built distribution circuit maps.

Percent of Owned Lines
in CPUC High Fire
Threat Districts
Overhead Distribution Lines as % of Total Distribution System (Inside and Outside Service Territory)
Tier 2: 0%
Tier 3: 0%
Explanatory Note 1 – RCMU does not own any overhead lines inside or outside its service territory.
1 This data shall be based on the California Department of Forestry and Fire Protection, California Multi- Source Vegetation Layer Map, depicting WHR13 Types (Wildlife Habitat Relationship classes grouped into 13 major land cover types) available at: https://www.arcgis.com/home/item.html?id=b7ec5d68d8114b1fb2bfbf4665989eb3. 2 This data shall be based on the definitions and maps maintained by the United States Department of Agriculture, as most recently assembled in the 20 20 Wildland -Urban Interface of the Conterminous United States, available at https://data-usfs.hub.arcgis.com/documents/usfs::wildland-urban-interface-2020-map-service/explore

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5 Customers have ever
lost service due to an
IOU PSPS event?
☐ Yes [X] No
If yes, then provide the following data for calendar year [____]:

Number of shut-off events: [____]
Customer Accounts that lost service for >10 minutes: [____] For prior response, average duration before service restored: [____] Customers have ever
been notified of a
potential loss of service
to due to a forecasted
IOU PSPS event?
☐ Yes [X] No
Has developed
protocols to pre-
emptively shut off
electricity in response
to elevated wildfire
risks?
☐ Yes [X] No
Has previously pre-
emptively shut off
electricity in response
to elevated wildfire
risk?
☐ Yes [X] No
If yes, then provide the following data for calendar year 2022:

Number of shut-off events: 0
Customer Accounts that lost service for >10 minutes: 0
For prior response, average duration before service restored: N/A

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6 Map 1: RCMU Service Territory – Up dated

B. STATUTORY CROSS -REFERENCE TABLE
Table 1: Cross References to Statutory Requirements

Requirement Statutory Language Location in
WMP
Persons
Responsible
PUC § 8387(b)(2)(A): An accounting of the
responsibilities of persons responsible for executing
the plan.

Section III.A
Objectives of
the Plan
PUC § 8387(b)(2)(B): The objectives of the wildfire
mitigation plan.

Section II

Preventive
Strategies
PUC § 8387(b)(2)(C): A description of the preventive
strategies and programs to be adopted by the local
publicly owned electric utility or electrical cooperative to minimize the risk of its electrical lines and equipment causing catastrophic wildfires, including consideration of dynamic climate change risks.

Section III.A

Evaluation
Metrics
PUC § 8387(b)(2)(D): A description of the metrics the
local publicly owned electric utility or electrical
cooperative plans to use to evaluate the wildfire
mitigation plan’s performance and the assumptions
that underlie the use of those metrics.

Section VIII.A

Impact of
Metrics
PUC § 8387(b)(2)(E): A discussion of how the application of previously identified metrics to previous wildfire
mitigation plan performances has informed the wildfire
mitigation plan.

Section II.C
Section VIII.B
Section X

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7 De-
energization
Protocols
PUC § 8387(b)(2)(F): Protocols for disabling reclosers
and deenergizing portions of the electrical
distribution system that consider the associated
impacts on public safety, as well as protocols related to mitigating the public safety impacts of those protocols, including impacts on critical first responders and on
health and communication infrastructure.

Section V.F

Customer
Notification
Procedures
PUC § 8387(b)(2)(G): Appropriate and feasible
procedures for notifying a customer who may be
impacted by the deenergizing of electrical lines. The
procedures shall consider the need to notify, as a priority, critical first responders, health care facilities, and
operators of telecommunications infrastructure.

Section VI
Vegetation
Management
PUC § 8387(b)(2)(H): Plans for vegetation management. Section V.D

Inspections
PUC § 8387(b)(2)(I): Plans for inspections of the local publicly owned electric utility’s or electrical cooperative’s electrical infrastructure.

Section V.E
Section VIII.A
Section VIII.B

Prioritization
of Wildfire
Risks
PUC § 8387(b)(2)(J): A list that identifies, describes, and prioritizes all wildfire risks, and drivers for those risks, throughout the local publicly owned electric utility’s
or electrical cooperative’s service territory. The list shall include, but not be limited to, both of the following:

(i) Risks and risk drivers associated with design,
construction, operation, and maintenance of the local
publicly owned electric utility’s or electrical cooperative’s equipment and facilities.

(ii) Particular risks and risk drivers associated with
topographic and climatological risk factors throughout
the different parts of the local publicly owned electric utility’s or electrical cooperative’s service territory.

Section I V.A
Section V.C

CPUC Fire
Threat Map
Adjustments
PUC § 8387(b)(2)(K): Identification of any geographic
area in the local publicly owned electric utility’s or
electrical cooperative’s service territory that is a higher wildfire threat than is identified in a commission fire threat map, and identification of where the commission
should expand a high fire threat district based on new
information or changes to the environment.

Section V.A
Enterprise
wide Risks
PUC § 8387(b)(2)(L): A methodology for identifying and
presenting enterprise wide safety risk and wildfire-
related risk.

Section IV.B
Restoration of
Service
PUC § 8387(b)(2)(M): A statement of how the local
publicly owned electric utility or electrical cooperative will restore service after a wildfire.

Section VII
Monitor and
Audit
PUC § 8387(b)(2)(N): A description of the processes and procedures the local publicly owned electric utility or electrical cooperative shall use to do all of the following:

Section VIII.C

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8 (i) Monitor and audit the implementation of the
wildfire mitigation plan.
(ii) Identify any deficiencies in the wildfire
mitigation plan or in its implementation and correct
those deficiencies.
(iii) Monitor and audit the effectiveness of electrical line and equipment inspections, including
inspections performed by contractors, that are
carried out under the plan, other applicable

statutes, or commission rules.

Qualified
Independent
Evaluator
PUC § 8387(c): The local publicly owned electric utility or electrical cooperative shall contract with a qualified
independent evaluator with experience in assessing the
safe operation of electrical infrastructure to review and assess the comprehensiveness of its wildfire mitigation plan. The independent evaluator shall issue a report that shall be made available on the Internet Web site of the local publicly owned electric utility or electrical
cooperative, and shall present the report at a public
meeting of the local publicly owned electric utility’s or electrical cooperative’s governing board.

Section IX
C. PROCESS FOR UTILITY ADOPTION AND SUBMITTAL OF

WMP & OPPORTUNITIES FOR PUBLIC COMMENT
The Rancho Cucamonga Municipal Utility (RCMU), a Publicly Owned Utility (POU), prepares the Wildfire Mitigation Plan (WMP). It is then placed on the City of Rancho Cucamonga Council agenda. This agenda is posted three days before the meeting, so members of the public are aware that the WMP is being recommended by staff to be approved. It is typically placed on the Consent Calendar and can be pulled for discussion by any of the Council members or requested for discussion by members of the public.

D. DESCRIPTION OF WHERE WMP INFO CAN BE FOUND ON

UTILITY WEBSITE
The WMP, updates, and any associated approvals will be made available for public review on the City Council’s agenda located on the City’s website, as well as the City’s Council agenda posting located for viewing at Rancho Cucamonga City Hall. RCMU’s most recent Independent Evaluation (IE) Report and existing WMPs and updates are included on RCMU’s website located at https://www.cityofrc.us/rcmu . No discussion has occurred on whether any enhancements to future IE reports will be needed.

E. PURPOSE OF THE WILDFIRE MITIGATION PLAN
RCMU’s entire electric supply system is located underground in conduit and vaults.

Historically, undergrounded electric lines have not been associated with catastrophic wildfires.

The undergrounding of electric lines serves as an effective mitigation measure to reduce the potential of power-line ignited wildfires. Based on a review of local conditions and historical fires, RCMU has determined that its electrical lines and equipment do not pose a significant risk of
catastrophic wildfire.

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9 Despite this low risk, RCMU has taken appropriate actions to help its region prevent and respond to the increasing risk of devastating wildfires. In its role a s a public agency, the Rancho Cucamonga Fire Protection District (Fire District) closely coordinates with other local safety and emergency officials to help protect against fires and respond to emergencies. In its role as a utility, RCMU follows all applicable design, construction, operation, and maintenance requirements that reduce safety risks associated with its electric system. This Wildfire Mitigation Plan describes the safety -related measures that RCMU follows to reduce its risk of causing wildfires.

F. ORGANIZATION OF THE WILDFIRE MITIGATION PLAN
This Wildfire Mitigation Plan included the following elements:
• Utility Overview and Context;
• Objectives of the Plan;
• Roles and responsibilities for carrying out the Plan; • Identification of key wildfire risks and risk drivers; • Description of Wildfire Mitigation Strategies;
• Metrics for measuring the performance of the plan and identifying areas for improvement;
• Historical results for metrics;
• Description of community outreach and education

II. OBJECTIVES OF THE WILDFIRE MITIGATION PLAN

A primary goal of this Wildfire Mitigation Plan is to
describe RCMU’s existing programs, practices, and
measures that effectively reduce the probability that
RCMU’s electric supply system could be the origin or
contributing source for the ignition of a wildfire. To
support this goal, RCMU regularly evaluates the prudent and cost-effective improvements to its physical assets, operations, and training that can help reduce the risk of equipment-related fires.

The secondary goal of this Wildfire Mitigation Plan is to improve the resiliency of the electric grid.

As part of the development of this plan, RCMU assesses new industry practices and technologies that will reduce the likelihood of an interruption (frequency) in service and improve the restoration (duration) of service.

A. MINIMIZING SOURCES OF IGNITION
Another primary goal of this Wildfire Mitigation Plan is to minimize the probability that RCMU’s transmission and distribution system may be an original or contributing source for the ignition of a wildfire. RCMU has evaluated the prudent and cost-effective improvements to its physical assets, operations, and training that can help to meet this objective. RCMU had previously implemented those changes consistent with this evaluation as follows:

• RCMU’s entire electric supply system is located underground in conduit and vaults.

Historically, undergrounded electric lines have not been associated with catastrophic wildfires. The undergrounding of electric lines serves as an effective mitigation measure to reduce the potential of power-line ignited wildfires. Based on a review of local conditions and historical fires, RCMU has determined that its electrical lines and equipment do not pose a significant risk of catastrophic wildfire.

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10 • RCMU monitors wildfires in RCMU Service Area
• RCMU monitors wildfires in City boundaries NOT in RCMU Service Area that are within a 10-acre area
• RCMU monitors wildfires in City boundaries NOT in RCMU Service Area that are beyond the 10-acre area
B. RESILIENCY OF THE ELECTRIC GRID
The secondary goal of this Wildfire Mitigation Plan is to improve the resiliency of the electric grid. As part of the development of this plan, RCMU assesses new industry practices and technologies that will reduce the likelihood of a disruption in service and improve the restoration of service. RCMU implemented changes consistent with this evaluation and adjusted our 2023 WMP and added the following performance metrics “Number of Inspections for Distribution Step-Down Transformers” and “Number of Inspections Completed for Distribution Lines”.

C. MINIMIZING UNNECESSARY OR INEFFECTIVE ACTIONS
The final goal of this Wildfire Mitigation Plan is to measure the effectiveness of specific wildfire mitigation strategies. Where a particular action, program, or protocol is determined to be unnecessary or ineffective, RCMU will assess whether a modificat ion or replacement is merited. This plan will also help determine if more cost -effective measures would produce the same or better results. RCMU implemented those changes consistent with this evaluation and adjusted our 2023 WMP by deleting the metric “Wires Down” as RCMU’s entire electric supply is located underground in conduit and vaults.

D. EFF ECTIVENESS OF WMP
This WMP provides methodologies to measure the effectiveness of specific wildfire mitigation strategies and how those strategies measurably reduce the risk of catastrophic wildfire. Where a particular action, program component or protocol is determined to be unnecessary or ineffective, RCMU will assess whether a modification or replacement is merited. This plan will also help determine if more cost-effective measures would produce the same or improved results.

III. ROLES AND RESPONSIBILITIES
A. RCMU ROLES AND RESPONSIBILITIES - UTILITY

GOVERNANCE STRUCTURE

City Manager
Rancho Cucamonga City
C il

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11 RCMU’s staff and contractor’s roles and responsibilities for (1) electric facility design, maintenance, and inspection.
• Operate the system in a manner that will minimize potential wildfire risks. • Take all reasonable and practicable actions to minimize the risk of a catastrophic wildfire caused by RCMU’s electric facilities.
• Coordinate with federal, state, and local fire management personnel as necessary or appropriate to implement RCMU’s Wildfire Mitigation Plan. • Immediately report fires, pursuant to existing RCMU practices and the requirements of this Wildfire Mitigation Plan.
• Take corrective action when the staff witnesses or is notified that fire protection measures have not been properly installed or maintained.

Comply with relevant federal, state, and industry-standard requirements, including the industry standards established by the California Public Utilities Commission.

B. COORDINATION WITH WATER UTILITIES
RCMU does not serve sites that power any water utilities, water conveyance, or critical water facilities.

C. COORDINATION WITH COMMUNICATION

INFRASTRUCTURE PROVIDERS
For the City and the Fire District, relevant lines of communication during emergencies includ e landline, cell phone, text messaging, and radio. During emergency scenes: same as above, plus radio communication via the 800 and VHF radios. In addition, during emergencies, we can activate our Auxiliary Communications Service (ham radio) team to assist with first responders and the EOC during a wildfire incident.

Regarding the utility’s staff roles regarding fire prevention, response, and investigation, other than providing an agency representative during an emergency involving RCMU facilities there are no other roles needed since RCMU’s service area is outside of the wildfire threat area. RCMU’s relationship with its investor-owned utility, Southern California Edison Company (SCE) during its Public Safety Power Shutoff (PSPS) events is only at the Transmission and Sub- Transmission levels. It is important to note that SCE provides electricity to almost 85% of the City. For those residents, the City rec eives advanced email notifications that SCE will be exploring a possible PSPS event or has begun PSPS events at the Distribution circuit level. Any SCE PSPS outages occurring at the Distribution level will still affect a large majority of City residents and businesses served by SCE, but not RCMU powered customers or businesses.

RCMU’s customers will only be impacted by the PSPS events ordered by SCE, if the SCE Transmission and Sub-Transmission level lines are ordered to be de -energized. To date, SCE has informed RCMU that it does not intend to de-energize any of its Transmission and Sub - Transmission circuits, therefore, RCMU has not implemented a mitigation strategy for SCE’s PSPS, nor have we deenergized our own lines when a wildfire threat is looming. RCMU also does not have a distribution level generator allowing the utility to withstand an SCE Transmission and Sub- Transmission PSPS event should that ever occur.

In 2023, Rancho Cucamonga did not experience any wildfires, however, there was one (1) Red Flag warning event issued for the San Bernardino County area. In March 2022, the Rancho Cucamonga Fire District and RCMU partnered with a company called Lindsey FireSense to pilot three (3) fire monitoring sensor cameras attached to RCMU’s street light poles along the City’s foothill area which includes the Tier 2 and 3 fire threat zones. Based on this pilot, RCMU and

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12 the Fire District are expanding this project to capture additional significant data for future performance metrics and improve situational awareness for fire response.

D. STANDARDIZED EMERGENCY MANAGEMENT SYSTEM
As a local governmental agency, 3 the City of Rancho Cucamonga has planning, communication, and coordination obligations pursuant to the California Office of Emergency Services’ Standardized Emergency Management System (“SEMS”) Regulations, 4 adopted in accordance with Government Code section 8607. The SEMS Regulations specify roles, responsibilities, and structures of communications at five distinct levels: field response, local government, operational area, regional, and state. 5 Pursuant to this structure, the City of Rancho Cucamonga coordinates and commun icates with the relevant safety agencies as well as other relevant local and state agencies. During emergencies, RCMU has a key role in ensuring utility operations at the field, local government, and operational area levels.

Under the SEMS structure, a significant amount of preparation is done through advanced planning at the local level, including the coordination of efforts of public, private, and nonprofit organizations. San Bernardino serves as the Operational Area and is guided by the San Bernardino County Operational Area Coordinating Council which is made up of representatives of all 24 Cities and Towns . The Operational Area includes local and regional organizations that bring relevant expertise to the wildfire prevention and recovery planning process. These participants include local school districts, utilities, first responder agencies, non-profits (such as the United Way and the American Red Cross), all regional Hospitals, special districts, communications providers, and other similar organizations.

Pursuant to the SEMS structure, the City of Rancho Cucamonga also participates in emergency training exercises where the Fire District hosts a tabletop exercise with all City Department Directors including RCMU on a wildfire drill in our wildland -urban interface fire area. At a minimum, exercises will be provided by either the Rancho Cucamonga Fire Protection District or by invitation from another supporting agency such as the County Operational Area. RCMU is a member of the California Utility Emergency Association, which is a State agency that plays a key role in ensuring communication and mutual aid between utilities during emergencies.

3 As defined in Cal. Gov. Code § 8680.2.
4 19 CCR § 2407.
5 Cal. Gov. Code § 2403(b):
(1) “Field response level” commands emergency response personnel and resources to carry out tactical decisions and activities in direct response to an incident or threat. (2) “Local government level” manages and coordinates the overall emergency response and recovery activities within their jurisdiction.
(3) “Operational area level” manages and/or coordinates information, resources, and priorities among local governments within the operational area and serves as the coordination and communication link between the local government level and the regional level.
(4) “Regional level” manages and coordinates information and resources among operational areas within the mutual aid region designated pursuant to Government Code §8600 and between the operational areas and the state level. This level along with the state level coordinates overall state agency support for emergency response activities.
(5) “State level” manages state resources in response to the emergency needs of the other levels, manages and coordinates mutual aid among the mutual aid regions and between the regional level and state level, and serves as the coordination and communication link with the federal disaster response system.

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13 IV. WILDFIRE RISKS AND DRIVERS ASSOCIATED WITH

DESIGN CONSTRUCTION OPERATION AND

MAINTENANCE
A. PARTICULAR RISKS AND RISK DRIVERS ASSOCIATED WITH

TOPOGRAPHIC AND CLIMATOLOGICAL RISK FACTORS
Within RCMU’s service territory and the surrounding areas, the primary risk drivers for wildfire are the following:
• High Temperature
• Low Humidity
• Hillside Terrain
• Fire Weather Conditions
• Prolonged Drought
• Climate Change
• Fire History
B. ENTERPRISE SAFETY RISKS
Fire risks due to topographical and climatological factors are determined to be “Low” [Tier 1 (i.e. low risk)] within RCMU’s service area. The description of tiered fire threat zones is shown in Table 2 below.

Table 2: Description of Tiered Fire Threat Zones

Zone Category Description

Tier 3

Extreme
Wildland areas where exposure to overhead power lines, the availability of water resources, and emergency responder circulation routes affect response times to combat wildland fires.

Tier 2 Elevated Elevated risk due to vegetation, high voltage regional transmission lines crossing the area, and adjacency to Tier 3 fire threat zones.

Tier 1 Low Well developed areas, typically with underground high voltage circuitry.

On September 19, 2018, the Rancho Cucamonga City Council adopted Resolution No. 18-103 which made a determination that RCMU's current service area is not located in an area that is considered an elevated or extreme risk of electric line wildfires; has 0 percent overhead electric lines and equipment and does not pose a significant risk of causing wildfires.

RCMU continues to be actively involved in the California Municipal Utilities Association’s (CMUA’s) Wildfire Preparedness and Response Working Group to help identify any

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14 unidentified risks. In May 2022, the Working Group focused on risk drivers for powerline caused catastrophic wildfires and innovative mitigation options. CMUA invited a broad range of utility staff, state agency staff including the Wildfire Safety Advisory Board (WSAB), industry experts, and academics to participate in this discussion. The Working Group will continue to discuss unidentified wildfire risk drivers and mitigation measures that could address these risks. Based on the input provided during this meeting, CMUA will produce a publicly available, post- meeting report that summarizes the group’s conclusions and recommendations. RCMU’s staff participated in CMUA’s meeting and discuss ed any changes that RCMU has made to its operations in response to the conclusions and recommendations of the Working Group in a future WMP.

In a continuous effort to review and improve on any wildfire risks in March 2022, the Fire District and RCMU partnered with a company called Lindsey FireSense for fire monitoring sensor cameras attached to RCMU’s street light poles along the City’s foothill area which includes the Tier 2 and 3 fire threat zones. The Rancho Cucamonga Fire District is expanding this program as funding for this project was approved in October 2022 and received in April 2023 . This includes the installation of a 30 -camera unit, an early wildfire detection system along the City’s northern boundary. The system will provide rapid detection, reporting, and response to wildfires. As the RCMU territory continues to grow, we may need to expand our metrics based on this monitoring system.

C. CHANGES TO THE CPUC FIRE THREAT MAP
There were no changes to the CPUC Fire Threat Map during this period.

V. WILDFIRE PREVENTATIVE STRATEGIES
A. HIGH FIRE THREAT DISTRICT
RCMU, as a member of the California Municipal Utilities Association participated in the development of the CPUC’s Fire-Threat Map,6 which designates a High-Fire Threat District. In the CPUC Fire -Threat map development process, RCMU coordinated with SCE and determined that because RCMU’s system is entirely undergrounded, that SCE would serve as territory lead for the region served by RCMU. RCMU has incorporated the High Fire Threat District into its construction, inspection, maintenance, repair, and clearance practices, where applicable.

____________________________
6 Adopted by CPUC Decision 17-12-024.

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15 Map 2: High Fire Threat District Map

Additionally, the Rancho Cucamonga City Council, acting as the Board of Directors of the Fire District also adopted a Wildland Urban Interface Fire Area Map for the City (see the map below), referring to the zone where undeveloped, wildland vegetation transitions to developed land such as residential neighborhoods which are at risk of wildfires.

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16 Rancho Cucamonga Fire District’s Wildland Urban Interface Map 3: Fire Area Map with RCMU Electrical Circuits- Updated

B. WEATHER MONITORING
RCMU does not have any real -time wind direction and weather condition technology equipment installed that can track wind and weather conditions by season. The lack of funds and budget to sustain staffing and qualified professionals to monitor this data is challenging in that neither the utility nor other City Departments have the additional time or resources to track and monitor this information. However, the Emergency Management Division within the Rancho Cucamonga Fire District does receive consistent bri efing reports from the National Weather Service (NWS) San Diego Office, which covers our City and County. This briefing provides an overview of significant weather that may impact our area. These reports allow our team to increase our awareness and prepare dness for upcoming events. If an event has the potential for severe implications including wind and weather conditions, NWS – San Diego will host conference calls leading up to the event so the affected jurisdictions can gather additional data in order to make critical decisions on how to manage any potential damage and disruption in services. Emergency Management will coordinate this information with our internal city stakeholders such as RCMU so collectively decisions can be made to preserve safety for our residents, especially during the high Santa Ana wind season.

C. DESIGN AND CONSTRUCTION STANDARDS
RCMU’s electric facilities are designed and constructed to meet or exceed the relevant federal, state, or industry standard. RCMU treats CPUC General Orders (GO) 128 as a key industry standard for design and construction standards for underground electrical facilities. Since RCMU has a 100% underground system, the CPUC’s G.O. 95 overhead construction standards

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17 do not apply. Additionally, RCMU monitors and follows, as appropriate, the National Electric Safety Code.

RCMU’s approach to grid hardening is discussed in this subsection and the other subsections below. RCMU’s 100% underground design and construction standards and field ins pections of critical electrical equipment are some of its key grid hardening programs. Historically, undergrounded electric lines have not been associated with catastrophic wildfires. The undergrounding of electric lines serves as an effective grid hardening measure that reduces the potential of power-line ignited wildfires. The goal of RCMU’s program is prevention and mitigation response versus reaction in its system hardening and grid design. The responses below were specific questions included in the WSAB’s 2021 Guidance Advisory Opinion that provides a comprehensive context of the RCMU Territory.

RCMU’s Response: Yes, RCMU does have a circuit -by-circuit analysis which identifies essential facilities within its service area. The analysis does not identify whether those facilities have their own backup power.

RCMU’s Response: N/A. RCMU’s system is already designed to be 100% underground.

RCMU’s Response: N/A. RCMU is not affected by the IOU’s PSPS de-energization event and its facilities are not located in a wildfire area.

RCMU’s Response: N/A. RCMU does not serve sites that power any water utilities or water conveyance.

RCMU’s Response: N/A. RCMU does not serve any pump stations or sewage treatment plants.

RCMU’s Response: No, RCMU does not provide supplemental generation.

• Are the majority installed by the customers themselves or the utility? RCMU’s Response: Unknown: If any supplemental generation is installed, it is done by the customers and not installed by the utility.

• Can the utility open and close taps? Can the utility back-feed? • Does the POU perform a circuit-by-circuit analysis to identify essential facilities (and whether they have backup power) like hospitals, communication centers, and community resource centers?
• Does the POU assess system hardening measures that could be installed to prevent PSPS for those facilities?
• In what way does the POU prepare these facilities for a PSPS or another wildfire related de-energization event?
• For POUs that power water utilities or supply water themselves, if that water is used for drinking and firefighting, are certain projects being undertaken to harden the system for water delivery purposes?
• Are pump stations self-contained or have some level of fire protection? Is the supply to sewage treatment plants hardened?
• Is supplemental generation available such as backup batteries or backup power facilities?

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18 RCMU’s Response: No, RCMU cannot control the taps of the customer’s backup / supplemental generation.

RCMU’s Response: N/A

• Can the utility sectionalize in a localized fashion?
RCMU’s Response: N/A

D. VEGETATION MANAGEMENT
RCMU has a 100% underground electric system, so the standard vegetation management practices do not apply to RCMU.

E. INSPECTIONS
RCMU meets or exceeds the minimum inspection requirements provided in the CPUC’s GO 165 (Inspection Requirements for Electric Distribution Facilities) by patrolling all pad mounted Transformers, Switches, and Capacitors, with a detailed inspection every 5 years. Pursuant to these rules, utilities inspect electric facilities in the High Fire Threat District more frequently than the other areas of its service territory. As described above, RCMU currently does not have any overhead powerlines located within or near the High-Fire Threat District within the CPUC’s Fire Threat Map. However, RCMU staff uses their knowledge of the specific environmental and geographical conditions of RCMU’s service territory to determine if any particular areas require more frequent inspections if necessary.

If RCMU staff discovers a facility in need of repair that is owned by an entity other than RCMU, RCMU will issue a notice to repair to the facility owner and work to ensure that necessary repairs are completed promptly.

F. RECLOSER POLICY
RCMU does not have any automatic reclosers deployed downstream of RCMU’s Arbors substation. All of RCMU’s circuit breakers have reclosing functionality which is conducted manually by a lineman in the field. RCMU’s system currently does not have this capability to be controlled by a Supervisory Control and Data Acquisition (SCADA) or other remote controls.

RCMU has the capability, should it be deemed necessary, to change the relay or reclosing settings during adverse conditions.

G. DEENERGIZATION
RCMU has the authority to preemptively shut off power due to fire-threat conditions, however, this option will only be used in extraordinary emergency circumstances. Due to the minimal risk of RCMU’s electrical supply facilities causing a power-line ignited wildfire, RCMU is not adopting specific protocols for de-energizing any portions of its electric distribution system.

RCMU will re-evaluate this determination in future updates to this Wildfire Mitigation Plan.

VI. COMMUNITY OUTREACH AND PUBLIC AWARENESS
RCMU works closely with the City's Community Affairs Network (CAN) which serves as the conduit for exceptional relationships and trusted information within the community. RCMU relies on CAN to disseminate key information to customers, residents, and other stakeholders. Vital shared information may include, but is not limited to severe weather updates, utility service interruptions, wildfire or other emergencies, and potential or active Public Safety • Are there wildfire related circumstances wherein either of these tactics would be useful?

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19 Power Shutoff notifications, in coordination with other utility providers. This is done via the City’s/Fire District’s social media channels including Facebook, Instagram, Twitter, Nextdoor, and the City’s website and other publications.

VII. RESTORATION OF SERVICE
In the unlikely event of a wildfire or other emergency event caused by or affecting RCMU’s electric system, that would require a public safety power shutoff, the City of Rancho Cucamonga will maintain a proactive plan to communicate with the community during high fire threat periods and disasters.
• Coordinate with the Fire District and the Rancho Cucamonga Police through the City’s EOC during emergencies or large-scale outages.
• Expand social media for the public to see current outages and estimated restoration times in coordination with the City’s Communications Team. • Communication plans through the City’s EOC will allow RCMU to coordinate with applicable emergency service personnel along with maintaining open lines of communication with customers, media, and internal City staff.

RCMU will work as quickly as possible to restore power
safely, following an event, in cooperation with the City’s Fire District, Police, and Public Works Departments.

RCMU will also engage its on -call high voltage
contractors as needed.

RCMU staff and its contractors will ensure which circuits are to be brought up safely and that any vital loads are restored first followed by non -vital loads. In most cases, the following restoration priorities will be followed
depending on the specific incident and available resources:
• Public safety in the affected areas
• Worker safety in performing the restoration work
• Life-support or critical customers
• Critical infrastructure (Key City facilities, City Police and Fire Departments, other key utility facilities (e.g., fiber communications)
• Major commercial activities/accounts critical to continuity of community services (e.g., gas stations, food stores, home supply stores, repair shops, eateries, lodging facilities, financial institutions, etc.)

• To reduce the total number of customers affected
• To reduce the length of time customers have been without power

In directing restoration efforts to best achieve the above priorities, RCMU Staff will generally find it most efficient to dedicate restoration resources to the following types of facilities in the following order of priority to optimally restore electric services:
• Arbors Substation located on Rochester Avenue and Stadium Way • All Distribution circuits (12 kV)
• Distribution feeders
• Distribution transformers
• Service lines

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20 VIII. EVALUATING THE PLAN
A. METRICS AND ASSUMPTIONS FOR MEASURING PLAN

OUTCOME AND PERFORMANCE
RCMU will track metrics to measure the outcome and performance of this Wildfire Mitigation Plan including the number of fire ignitions; and inspections for above -ground, utility-owned distribution systems components.

Outcome Metric: FIRE IGNITIONS
For purposes of this metric, a fire ignition is defined as follows:
• RCMU facility was associated with the fire
• The fire was self-propagating and of a material other than electrical and/or communication facilities
• The resulting fire traveled greater than one linear meter from the ignition point; and • RCMU has knowledge that the fire occurred

RCMU will provide the number of fires that occurred that were less than 10 acres in size. Any fires greater than 10 acres will be individually described.

Performance Metric: ROUTINE INSPECTIONS OF ABOVE-GROUND, UTILITY-OWNED

DISTRIBUTION SYSTEM COMPONENTS
For purposes of this metric, the routine inspections for above -ground, utility -owned distribution systems components are defined as follows:

Inspections of:
• Distribution Step-Down Transformers
• Distribution Lines
B. IMPACT OF METRICS ON PLAN
Table 3: RCMU 2023 Outcome and Performance Metrics

Outcome Metric
Fire Ignitions CY 2022 CY 2023
# of Fire Ignition in RCMU Service Area 0 0
# of wildfires in City boundaries NOT in
RCMU Service Area (<10 acres)
0 0
# of wildfires in City boundaries NOT in
RCMU Service Area (> 10 acres)
0 0

Performance Metric
Above-Ground Utility-Owned
Distribution System Components
CY 2022 CY 2023
# of Inspections for Distribution
Step- Down Transformers)
2 8
# of Inspections Completed for
Distribution Lines
0 7
Red Flag Warning7 1 1
_______________________
7 The National Weather Service defines a “Red Flag Warning” as warm temperatures, very low humidities, and stronger winds are expected to combine to produce an increased risk of fire danger.

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21 C. MONITORING AND AUDITING OF THE PLAN
This Wildfire Mitigation Plan will be presented to the Rancho Cucamonga City Council and RCMU staff will present updates to this plan.

The WMP, updates, and any associated approvals will be made available for public review on the City Council’s agenda located on the City’s website, as well as the City’s Council agenda posting located for viewing at Rancho Cucamonga City Hall. RCMU’s most recent Independent Evaluation Report and WMP are included on RCMU’s website located at https://www.cityofrc.us/rcmu. A discussion of the new metrics was discussed between the Fire District and RCMU Staff in the 2023 WMP update.

D. IDENTIFYING AND CORRECTING DEFICIENCIES IN THE

PLAN MONITORING
Based on the recommendations of the Rancho Cucamonga City Council, RCMU will correct any identified deficiencies and/or recommendations, as appropriate in the WSAB’s Guidance Advisory Opinions. This document also represents the combined effort of the POU industry associations to further the development of a template to respond to the WSAB’s Guidance Advisory Opinion in future reporting WMP cycles.

E. MONITORING THE EFFECTIVENESS OF INSPECTIONS
A key mitigation measure against wildfires is vegetation managemen t. Since RCMU has a 100% underground electric system, the standard vegetation management inspections do not apply to RCMU. However, RCMU added the metric of inspections for above ground transformers and distribution lines. Hence, we see the value of adding these inspections to our metrics to improve and support our wildfire mitigation efforts.

IX. INDEPENDENT AUDITOR
Public Utilities Code section 8387(c) requires RCMU to contract with a qualified independent evaluator with experience in assessing the safe operation of electrical infrastructure to review and assess the comprehensiveness of this Wildfire Mitigation Plan. The independent evaluator must issue a report that is posted on the City’s website. This report must also be presented to the Rancho Cucamonga City Council at a public meeting.

In evaluating and selecting an independent evaluator as required in PUC Section 8387(c), the City determined that the Fire District is the most qualified independent evaluator who understands the local conditions and fire risks for the City of Rancho Cucamonga and is aware that RCMU’s service area is located in a low -risk fire threat zone with 100% underground electric wire equipment. The City believes that the Fire District is qualified to review the comprehensiveness of the RCMU Wildfire Mitigation Plan.

X. WSAB GUIDANCE ADVISORY OPINION
RECOMMENDATIONS (2023 UPDATE)
On November 16, 2022, the Wildfire Safety Advisory Board (WSAB) issued its Guidance Advisory Opinion identifying some specific recommendations that POUs are requested to address in

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22 their 2022 WMPs. This Section IX. restates each of the WSAB recommendations where RCMU provides a response.

WSAB Recommendation #1: The WSAB appreciates Rancho Cucamonga’s continued inclusion of a context -setting template and the addition of the statutory cross -reference table near the front of their 2022 WMP. The WSAB also appreciates that the utility updated their template with revised customer information – these templates need to be kept up-to-date as utility circumstances change, particularly with relation to assets in high wildfire threat areas. The WSAB encourages Rancho Cucamonga to continue including and updating this information and consider the proposed template in Appendix 1 as they prepare and file their 2023 comprehensive revision WMP.

RCMU’s Response: RCMU has updated our WMP based on the proposed template listed in the Guidance Advisory Opinion for the 2023 Wildfire Mitigation Plans of Electric Publicly Owned Utilities and Rural Electric Cooperatives document.

WSAB Recommendation #2: The WSAB appreciates Rancho Cucamonga’s clear and prominent website location for WMP information and the inclusion of some historical WMP information, as well as the addition of a paragraph and link to that information in the 2022 WMP itself as requested. The WSA 2 WMP B notes that the 2022 update WMP appears not to be available on the page and encourages Rancho Cucamonga to keep the page up-to-date.

RCMU’s Response: RCMU has posted the current version of the WMP on its website. We have deleted the historical versions to present the most recent information. These streamlining efforts should alleviate any electronic access issues.

WSAB Recommendation #3: The WSAB appreciates Rancho Cucamonga’s many changes in the 2022 WMP from the 2021 version, including new paragraphs describing coordination with SCE, discussing outage communication in more detail, talking about weather data monitoring, and describing the underground nature of Rancho’s assets along with additional information from the previous informational response. In addition, the WSAB appreciates Rancho Cucamonga including some responsive text to the 2022 Guidance Advisory Opinion but notes that it appears the specific Rancho Cucamonga points in that document were not addressed. The WSAB encourages Rancho Cucamonga to continue a relatively robust practice of updating their WMPs.

RCMU’s Response : RCMU has completed a robust update for our 2023 WMP. We anticipate continuing to make improvements as deemed fit in our role as an electric utility.

WSAB Recommendation #4: The WSAB applauds the new situational awareness pilot at Rancho Cucamonga, adding three fire -monitoring sensor cameras along the foothills, including pictures and maps related to that new effort. Given the low likelihood of catastrophic wildfire for Rancho Cucamonga, this addition shows a proactive approach to preventing and mitigating potential wildfires, even those not utility related.

RCMU’s Response: RCMU is building upon these efforts and will be placing additional cameras throughout the community as funding becomes available. These efforts should assist with ongoing fire prevention and early detection activities and further enhance the city as a world class community. As RCMU territory continues to grow, we will explore additional metrics relating to this new technology.

WSAB Recommendation #5: The WSAB notes that Rancho Cucamonga still included a generic “wires down” metric in their WMP, even with all assets reportedly underground. The WSAB appreciates the updated metric tracking results in the WMP but encourages Rancho Cucamonga to consider more relevant metrics, including performance metrics, in their 2023 comprehensive revision WMP.

Page 584 ends

23 RCMU’s Response: RCMU has replaced the metric of “wires down” and added the new metric “inspections”. This new performance metric is relevant for our underground infrastructure, and we look forward to providing this information to demonstrate RCMU’s efforts to mitigate potential wildfires.

END OF DOCUMENT

Page 585 ends

ATTACHMENT 2Resolution No. 2024-XXX – Page 1 of 2
RESOLUTION NO. 2024-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

RANCHO CUCAMONGA, STATE OF CALIFORNIA,

DETERMINING THAT THERE IS NO SIGNIFICANT RISK OF

THE RANCHO CUCAMONGA MUNICIPAL UTILITY ELECTRIC

LINES OR EQUIPMENT CAUSING A CATASTROPHIC

WILDFIRE
WHEREAS, the State of California approved Senate Bill (SB) 1028 requiring that the governing board of a local Publicly Owned Utility (POU) initiate a process to determine whether any portion of the geographic area where the POU's overhead electric lines and equipment are located poses a significant risk of catastrophic wildfires resulting from the POU's electrical lines and equipment; and
WHEREAS, City staff determined that zero (0) percent of the Rancho Cucamonga Municipal Utility's (RCMU's) electric lines and equipment are located overhead; and WHEREAS, City staff reviewed the final California Public Utilities Commission Fire Threat Map and determined that zero (0) percent of the RCMU's electric lines and equipment lie within an area designated as either elevated or extreme fire risk; and WHEREAS, City staff also reviewed relevant historical fire data and local conditions with the Rancho Cucamonga Fire Protection District and determined that RCMU's service area is not in an area that is considered an elevated risk of electric line wildfires; and WHEREAS, based on this assessment, City staff has concluded that RCMU's electric lines and equipment do not pose a significant risk of catastrophic wildfire; and WHEREAS, the State of California approved Assembly Bill (AB) 1054 and AB 111, requiring POUs including the Rancho Cucamonga Municipal Utility (RCMU) to submit their WMP to a newly formed California Wildfire Safety Advisory Board ("WSAB”); and WHEREAS, the WSAB has proposed recommending that POUs without overhead electric supply facilities in the elevated or extreme wildfire risk areas of the California Public Utilities Commission’s (“CPUC’s”) High Fire Threat District map may utilize a simplified wildfire mitigation plan development and reporting process; and
WHEREAS, the alternative reporting process that the WSAB has proposed recommending would allow these POUs to submit a supplemental letter describing the unchanged wildfire risk status as it is unreasonable to expect them to otherwise continue submitting new WMPs every year; and
WHEREAS, RCMU has determined that its current WMP adequately addresses the risk of a utility-caused, catastrophic wildfire occurring in RCMU’s service territory and that no substantive changes are merited; and
WHEREAS, if the WSAB adopts this proposed simplified reporting process, RCMU will exercise the option to submit the supplemental letter and existing WMP each year and continue to evaluate its WMP on a regular basis.

Page 586 ends

Resolution No. 2024-XXX – Page 2 of 2

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, HEREBY RESOLVES:

SECTION 1. The City makes a determination that its RCMU' s overhead electric lines and equipment do not pose a significant risk of causing a catastrophic wildfire pursuant to SB 1025; SECTION 2. Pursuant to Assembly Bill (AB) 1054 and AB 111, RCMU is considered a low-risk POU and has the option to submit a supplemental letter and existing WMP each year describing its unchanged wildfire risk status;
SECTION 3. This resolution shall take effect immediately upon its adoption.

PASSED, APPROVED, AND ADOPTED this 5 day of June 2024.

Page 587 ends

DATE:June 5, 2024
TO:Mayor and Members of the City Council
President and Members of the Board of Directors
FROM:John R. Gillison, City Manager
INITIATED BY: Linda A. Troyan, MMC, City Clerk Services Director Patricia Bravo-Valdez, MMC, Deputy Director of City Clerk Services Kimberly Solorio, CMC, Records Management Analyst
SUBJECT: Consideration of Resolutions Adopting Updated Records Retention Schedules, Authorizing Destruction and Rescinding Previous Records Retention Schedules. (RESOLUTION NO. 2024-039) (RESOLUTION NO. FD 2024-007) (CITY/FIRE)
RECOMMENDATION:

Staff recommends the City Council and Board of Directors of the Fire Protection District adopt Resolutions to update Records Retention Schedules, authorize the destruction of certain obsolete City Records, and rescind previous Records Retention Schedules.

BACKGROUND:

The Records Retention Schedules of the City/Fire District were last revised in 2023. These schedules play a vital role in maintaining an efficient records management program. They help the City/Fire District in identifying which records need to be kept in the office or temporary storage, which records have historical or research value, and which records can be discarded as they no longer hold any administrative, operational, fiscal, or legal significance.

ANALYSIS:

It is recommended by general records management principles to periodically review and update retention schedules. The City/Fire District updates its Records Retention Schedules every two (2) years or sooner if necessary. The City Clerk Services Department collaborated closely with the City's records consultant, various City Departments, and the City Attorney's Office to update the schedules.

The revisions proposed for this year's schedules have been made in accordance with new laws as well as best practices in the industry. The attached Records Retention Schedules have been updated, and changes have been marked in colored and strike-out format. These changes in law include updates to the Citywide, Department of Innovation and Technology, Economic Development, Engineering, Finance, Fire Protection, and Human Resources Retention Schedules. The updates include a minimum retention to all retention schedules with databases, changes to records description, improvements to records description, and two new items reflecting modern practices, including drone recordings and Sewer System Management Plans (SSMP) and Audits, Sanitary Sewer Overflows (SSOs) / Sanitary Spills Overflow Prevention Plan (SSOPP), and Sanitary Sewer Overflow Response Plan. The remaining changes were repeals or additions to legal citations that did not affect retention.

Page 588 ends

Page 2 ends

2 3
5 8
Staff recommends the City Council/Board of Directors of the Fire Protection District approve the revised Records Retention Schedules and Resolutions.

FISCAL IMPACT:

The City/Fire District will realize savings in records storage expenses.

COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:

This item supports the City Council’s Core Values of intentionally embracing and anticipating the future, working together cooperatively and respectfully with each other, staff, and all stakeholders, and the relentless pursuit of improvement by taking actions to proactively update records retention schedules to reflect current laws and best practices ensuring compliance with state law.

ATTACHMENTS:

Attachment 1 — Resolution No. 2024-039 and Records Retention Schedules Attachment 2 — Resolution No. FD 2024-007 and Records Retention Schedules

Page 589 ends

RESOLUTION NO. 2024-039

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO

CUCAMONGA, CALIFORNIA, ADOPTING REVISED RECORDS

RETENTION SCHEDULES, AUTHORIZING DESTRUCTION OF
CERTAIN CITY RECORDS, AND RESCINDING RESOLUTION NO. 2023- 037
WHEREAS, the objective of a records management program and retention schedule is to control costs, increase space availability, streamline information and consistent record keeping systems, and improve productivity by providing records and information in a timely manner to individuals requiring them; and
WHEREAS, California Government Code Section 34090 provides a procedure whereby any City record which has served its purpose and is no longer required may be destroyed; and WHEREAS, the State of California has adopted records retention guidelines for various government records; and
WHEREAS, the City Attorney has reviewed and approves the Records Retention Schedule as evidenced by his signature on this Resolution, in accordance with the provisions of California Government Code Section 34090; and
WHEREAS, the City Council of the City of Rancho Cucamonga has previously adopted records retention schedules, the most recent in 2023.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA DOES FIND AND RESOLVE AS FOLLOWS:

Section 1. The facts set forth in the Recitals, above, are true and correct.

Section 2. Resolution No. 2023-037 is hereby rescinded.

Section 3. The City Council hereby adopts the revised City-wide Records Retention Schedules set forth in Exhibit “A”, attached hereto and incorporated herein by this reference, as the City’s Records Retention Schedules. Records identified in the Schedules set forth in Exhibit A that are no longer required by law to be maintained and are no longer needed for any City purpose, are hereby authorized to be destroyed as provided by California Government Code Section 34090 and in accordance with the provisions of the Schedules, upon the request of a Department Head and with the consent in writing of the Department Director, Deputy City Manager, City Clerk Services Director, City Manager and City Attorney, without further action by the City Council of the City of Rancho Cucamonga.

Section 4. Minor updates are hereby authorized to be made to the Records Retention Schedules, without any further action by the City Council, that do not alter the retention period or delete records specified in the schedule, with the consent of the City Clerk Services Director, City Attorney and City Manager. Minor updates are defined as improvement in Records Descriptions, changes in Office of Record / Inactive timeframes (but not the Total Retention Period), whether to Image a record, and the Justification.

Section 5. The term “records” as used herein shall include records, documents, instructions, books, microforms, electronic files, magnetic tape, optical media, instruments, ATTACHMENT 1RESOLUTION NO. 2024-039 - Page 1 of 3

Page 590 ends

writings, and/or papers, regardless of media, as defined by the California Public Records Act, and as those terms are used in Government Code Section 34090, et seq.

Section 6. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

Section 7. This resolution shall become effective immediately upon its passage and adoption.

RESOLUTION NO. 2024-039 - Page 2 of 3

Page 591 ends

PASSED, APPROVED, and ADOPTED this 5th day of June 2024. ___________________________________
L. Dennis Michael, Mayor
ATTEST:
_________________________________
Janice C. Reynolds, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

CITY OF RANCHO CUCAMONGA )
I, Janice C. Reynolds, City Clerk of the City of Rancho Cucamonga, do hereby certify that the foregoing Resolution was duly passed, approved, and adopted by the City Council of the City of Rancho Cucamonga, at a Regular Meeting of said Council held on the 5th day of June 2024.

AYES:

NOES:

ABSENT:

ABSTAINED:

Executed this 6th day of June 2024, at Rancho Cucamonga, California. ______________________________________
Janice C. Reynolds, City Clerk
APPROVED AS TO FORM:

Nicholas R. Ghirelli, City Attorney
Richards, Watson & Gershon
RESOLUTION NO. 2024-039 - Page 3 of 3

Page 592 ends

HOW TO USE RETENTION SCHEDULES
©1995-2024 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission A legend explaining the information presented in the retention schedule; please read this for an explanation of every column.

The specified retention period applies regardless of the media of the record: If a record is stored on paper and electronic format (a computer file on a hard drive), all electronic and paper records should be destroyed (or deleted / erased) after the specified period of time has elapsed and authorization to destroy has been obtained.

Copies or duplicates of records should never be retained longer than the prescribed period for the official (original) record, and drafts and copies should be destroyed as soon as they are no longer required.

The term “records” shall include documents, instructions, books, microforms, electronic files, magnetic tape, optical media, or papers as defined by the California Public Records Act.

STRUCTURE: CITYWIDE, DEPARTMENTS & DIVISIONS
The City-wide retention schedule includes those records all departments have in common (letters, memorandums, purchase orders, etc.). These records are NOT repeated in the Department retention schedule, unless that department is the Office of Record, and therefore responsible for maintaining the official (original) record for the prescribed length of time.

Each department has a separate retention schedule that describes the records that are unique to their department, or for which they are the Office of Record. Where appropriate, the department retention schedules are organized by Division within that Department. If a record is not listed in your department retention schedule, refer to the City-wide retention schedule. An index will be provided for your reference.

BENEFITS
This retention schedule has been developed by Diane R. Gladwell, MMC, an expert in Municipal Government records, and will provide the City with the following benefits:
• Reduce administrative expenses, expedite procedures
• Free filing cabinet and office space
• Reduce the cost of records storage
• Eliminate duplication of effort within the City
• Find records faster
• Easier purging of file folders
• Determine what media should be used to store records
For questions, please contact the City Clerk.

AUTHORIZATION TO DESTROY RECORDS:

Destruction of an official (original) record that has exceeded its retention period must be authorized according to City Policies & Procedures prior to destroying it. • If there is a minimum retention (“Minimum 2 years"), destruction of the document must be authorized before it is destroyed, as it is an official (original) record.

Copies, drafts, notes and non-records do NOT require authorization, and can be destroyed “When No Longer Required.”
• If there is NOT a minimum retention ("When No Longer Required"), it does NOT need to be authorized prior to destruction, as it is a preliminary draft / transitory record or a copy.

On every page of the schedules (near the top, just under the column headings) are important instructions, including instructions regarding holds on destroying records. “Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or resolution).”

Page 593 ends

RECORDS RETENTION SCHEDULE LEGEND
©1995 – 2024 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission OFR (Office of Record): The department that keeps the Official (original or “record copy”) record for its retention period, then authorizes destruction.

Usually it is the department that originates the record.

Records Description: The record series (a group of like records).

Non-Record: Documents, studies, books and pamphlets produced by outside agencies, preliminary drafts not retained in the ordinary course of business.

Retention/Disposition: Active: How long the file remains in the immediate office area (guideline) Inactive: How long the file is in off-site storage, stored on Optical Disk or Microforms (guideline) Total Retention: The total number of years the record is retained For file folders containing documents with different retention timeframes, use the document with the longest retention time.

P = Permanent
Indefinite = No fixed or specified retention period; used for databases, because the data fields are interrelated.

Vital? = Those records that are needed for basic operations in the event of a disaster.

Media Options (guideline) terms used in State law: Mag = Electronic Computer Magnetic Media (Hard drives, Networks, USB Drives, Cloud, etc.) Mfr = Microforms (aperture cards, microfilm, microfiche, or jackets) Ppr = Paper
OD = Optical Disk, Immutable Cloud Media, CD-r, DVD-r, WORM (Write Once, Read Many) media), or other Unalterable Media which does not allow changes Scan / Import (guideline): “S” indicates the record should be scanned into the document imaging system; “I” indicates the record should be electronically imported into the document imaging system; “M” indicates the record was microfilmed
Destroy Paper after Imaged & QC’d (quality checked) / Trustworthy Electronic Record: “Yes” means the electronic record may serve as the OFFICIAL record (and the paper version may be destroyed, or the record may be electronically generated and never exist in paper format;) IF (legal requirements) the electronic record is also placed on Unalterable Media, Immutable Cloud Media, Optical Disk (OD), DVD-R, CD-R, Blue-ray-R, or WORM, or microfilmed) which is stored in a safe & separate location. Employees are required to Quality Check (“QC’d”) both the images and the indexes, and ensure the electronic record contains all significant details from the original and be an adequate substitute for the original document for all purposes, and other legal mandates apply. Includes all electronic records which are to serve as the Official Record.

Legend for legal citations (§: Section)
CC: Civil Code (CA)
CFC: California Fire Code
B&P: Business & Professions Code (CA)
CCP: Code of Civil Procedure (CA)
CFR: Code of Federal Regulations (US)
FA: Food & Agriculture Code
GC: Government Code (CA)
LC: Labor Code (CA)
PRC Public Resources Code
USC: United States Code (US)
CBC: California Building Code
CCR: California Code of Regulations (CA)
EC: Elections Code (CA)
EVC: Evidence Code (CA) FC: Family Code (CA)
FTB: Franchise Tax Board (CA)
HUD: Housing & Urban Develop. (US)
PC: Penal Code (CA)
H&S: Health & Safety Code (CA)
Ops. Cal. Atty. Gen..: Attorney General Opinions (CA)
R&T: Revenue & Taxation Code (CA)
VC: Vehicle Code (CA)UFC: Uniform Fire Code
W&I: Welfare & Institutions Code (CA)

Page 594 ends

Ver. 13.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-1 Office of
Record Retention No. Records Description Retention / Disposition Total
Comments / Reference
Destroy
Paper
after
Imaged &
QC'd?
Image:

Media I=Import
Options M=Mfr
S=Scan
Inactive
(Records
Center)
Active
(in office)(OFR) Vital?Retention
Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule.

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY-WIDE (Used by All Departments)
Accident, Incident, InjuryHuman
Resources /
Risk
Copies -
When No
Longer
Copies -
When No
Longer
reports: PUBLIC &
EMPLOYEES, with associated
MSDS, if a chemical was
involved
Mag,
Ppr
Copies retained for reference;
GC §§34090.7, 60200CW-001
Management Required Required
Accounts Payable, Invoices,
Petty Cash, Warrant Requests,
etc.

Copies -
When No
Longer
Copies -
When No
Longer
All originals go to Finance
(these are copies); GC
§§34090.7, 60200
Yes: Before Mag,Finance CW-002 Payment Ppr
ALL backup is forwarded to
Finance
Required Required
Mag,
PprLead Dept.

Lead Dept.

CW-002.1 Administrative Hearings 2 years
2 years
2 years
2 years
GC §§34090
Brown Act challenges must be
filed within 30 or 90 days of
action; Statute of Limitations
on Municipal Government
actions is 3 - 6 months; GC
§§34090, 54960.1(c)(1)
Affidavits of Publications / Mag,
Mfr, OD,
Ppr
Public Hearing Notices / Legal
Advertising / Affidavits of
Posting
CW-003
Copies -
When No
Longer
Required
Copies -
When No
Longer
Copies -
When No
Longer
Required
Copies -
When No
Longer
Mag,
Mfr, OD,
Ppr
Agenda Packets / Staff
Reports: City Council
Yes: After
QC &ODCity Clerk
City Clerk
CW-004
CW-005
S
S
GC §§34090.7, 60200
Mag,
Mfr, OD,
Ppr
Yes: Upon Ensure the City Clerk receives
Completio all original agreements; GCAgreements & Contracts ALL ORIGINALS n §§34090.7, 60200Required Required
RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 4/19/2023

Page 595 ends

Ver. 13.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-2 Office of
Record Retention No. Records Description Retention / Disposition Total
Comments / Reference
Destroy
Paper
after
Imaged &
QC'd?
Image:

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Some Grants require audits;
Grants covered by a
Consolidated Action Plan are
required for 5 years; Uniform
Admin. Requirements for
Agreements & Contracts:

ADMINISTRATIVE FILES
(with Grant Funding)
10 years or
After
Funding
Agency
Completion +
10 years or
After Funding
Agency Audit,
if required,
whichever is
longer
Grants to Local Governments
is 3 years from expenditure
report or final payment of
grantee or subgrantee; 2 CFR
200.334; 24 CFR 91.105(h),

92.505, 570.490, & 570.502(a),
29 CFR 97.42; OMB Circular A-
110 & A-133; GC §§34090,
60201 et seq.; GC §8546.7
Mag,
Mfr, OD,
Ppr
Yes: Upon
Completio
n
Yes: Before
CompletionLead Dept. CW-006 (Correspondence, Insurance
Certificates, Project
Administration, Project
Schedules, Certified Payrolls,
Invoices, Logs, RFP, etc.)
Completion S/IAudit, if
required,
whichever is
longer
Covers E&O Statute of
Limitations (insurance
certificates are filed with
agreement); Published Audit
Standards=4-7 years; Statute
Agreements & Contracts:

ADMINISTRATIVE FILES
Mag,
Mfr, OD,
Ppr
Yes: Upon of Limitations: Contracts &
Completio Spec's=4 years, WrongfulCompletion + Yes: Before 10 years CompletionLead Dept. CW-007 (Correspondence, Project Administration, Project
Schedules, Certified Payrolls,
Invoices, Logs, RFP, etc.)
Completion 10 years S/I
n Death=comp. + 5 years,
Developers=comp. + 10 years;
Statewide guidelines propose
termination + 5 years; CCP
§337 et. seq., GC §34090,
60201
RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 4/19/2023

Page 596 ends

Ver. 13.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-3 Office of
Record Retention No. Records Description Retention / Disposition Total
Comments / Reference
Destroy
Paper
after
Imaged &
QC'd?
Image:

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Agreements & Contracts:

UNSUCCESSFUL BIDS,

UNSUCCESSFUL
PROPOSALS or RESPONSES
to RFPs (Request for
Proposals) and/or RFQs
(Request for Qualifications)
that don't result in a contract
Mag,
PprLead Dept. CW-008 2 years 2 years GC §§34090, 60201 et seq.

Copies; GC §§34090.7, 60200
Copies -
When No
Longer
Copies -
When No
Longer
Audits / Audit Reports / Annual
Financial Reports
Mag,
PprFinance CW-009
CW-010
CW-011
Required Required
Bids: See Agreements &
Contracts
Department Staff Meetings
(all Records, including
Minutes and Recordings,
Department Awards)
Boards, Commissions, &
Committees: External
Organizations
Mag,
Ppr
GC §§34090 et seq., 60201 et
seq.Staffing Dept. 2 years 2 years
When No
Longer
Required
When No
Longer
Required
Mag,
PprCW-012 Non-records
(e.g. County Board of
Supervisors)
RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 4/19/2023

Page 597 ends

Ver. 13.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-4 Office of
Record Retention No. Records Description Retention / Disposition Total
Comments / Reference
Destroy
Paper
after
Imaged &
QC'd?
Image:

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Boards, Commissions, &
Committees: Residents
Advisory Bodies Formed by

CITY COUNCIL

AGENDAS, AGENDA

PACKETS
Boards, Commissions, &
Committees: Residents
Advisory Bodies Formed by

CITY COUNCIL
AUDIO RECORDINGS of
Meetings / Audio Tapes
Boards, Commissions, &
Committees: Residents
Advisory Bodies Formed by

CITY COUNCIL
Brown Act challenges must be
filed within 30 or 90 days of
action; GC §§34090,
Minimum 2
years
Minimum 2
years
Mag,
PprStaffing Dept.

Staffing Dept.

CW-013
CW-014
CW-015
54960.1(c)(1)
Department preference; State
law only requires for 30 days;
GC §54953.5(b)
Mag,
OD2 years 2 years
Department Preference; Video
recording of meetings are only
required for 90 days if audio or
another record is made; GC
§§34090.7, 34090
Minimum 3
years
Minimum 3
years
Mag,
OD
VIDEO RECORDINGS of
Meetings / Audio Tapes
Boards, Commissions, &
Committees: Residents
Advisory Bodies Formed by

CITY COUNCIL
Mag,
Mfr, OD,
Ppr
Staffing Dept.

Finance
CW-016
CW-017
P P S No GC §§34090, 60201 et seq.

MINUTES & BYLAWS
Copies -
When No
Longer
Copies -
When No
Longer
Mag,
Mfr, OD,
Ppr
Final must be filed with County
Auditor; GC §§34090.7, 60200,
40802, 53901
Yes: Current
Fiscal Year
Yes: After
5 yearsBudgets - Finals S/I
Required Required
RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 4/19/2023

Page 598 ends

Ver. 13.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-5 Office of
Record Retention No. Records Description Retention / Disposition Total
Comments / Reference
Destroy
Paper
after
Imaged &
QC'd?
Image:

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Copies -
When No
Longer
Copies -
When No
Longer
Cash Receipts Detail / Backup
/ Accounts Receivable Detail /
Refund Detail
Mag,
PprFinance CW-018
CW-019
GC §§34090.7, 60200
Required Required
Lead
(Requesting)
Dept.

Minimum 2
years
Minimum 2
years
Mag,
Ppr
City preference; GC §§34090,
60201 et seq.City Attorney Opinions
Copies -
When No
Longer
Required
(Final
Copies -
When No
Longer
Required
(Final
Human
Resources /
Risk
Yes: Before Mag, Yes: After
Final
Disposition
CW-020
CW-021
Claims Final
Disposition
Mfr, OD,
Ppr
S/I GC §§34090.7, 34090.6
Management
Disposition) Disposition)
City preference; Statute of
Limitations for personal
property, fraud, etc. is 3 years;
Claims must be filed within 6
months; CCP §340 et seq.,
342, GC §§ 911.2, 34090,
60201 et seq.

Lead
(Responding)
Dept.

Complaints / Concerns from
Citizens
Minimum 2
years
Minimum 2
years
Mag,
Ppr
Send to
Human
Resources
Send to
Human
Resources
Human
Resources
Mag,
PprCW-022
CW-023
Complaints Against Employees
Contracts: See Agreements
GC §§34090.7, 60200
Copies -
When No
Longer
Copies -
When No
Longer
Copies or duplicates of any
recordLead Dept. CW-024 Mag Ppr GC §§34090.7, 60200
Required Required
RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 4/19/2023

Page 599 ends

Ver. 13.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-6 Office of
Record Retention No. Records Description Retention / Disposition Total
Comments / Reference
Destroy
Paper
after
Imaged &
QC'd?
Image:

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Correspondence - ROUTINE
(Content relates in a
substantive way to the
conduct of the public's
business)
ONLY IF the Content relates inDept. that
Authors
Document
or
Receives the
City's Original
Document
a substantive way to the
conduct of the public's
business; City of San Jose v.

Superior Court (Smith).

S218066. Supreme Court of
California, 2017; GC §§34090,
60201
(e.g. Administrative,
Chronological Files, e-mail,
General Files, Letters,
Memorandums, Miscellaneous
Reports, Press Releases,
Public Records Requests,
Reading Files, Working Files,
etc.)
Mag,
PprCW-025 2 years 2 years
IF the Content relates in a
SUBSTANTIVE way to the
conduct of the public's
business
RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 4/19/2023

Page 600 ends

Ver. 13.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-7 Office of
Record Retention No. Records Description Retention / Disposition Total
Comments / Reference
Destroy
Paper
after
Imaged &
QC'd?
Image:

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Electronic and paper recordsCorrespondence -

TRANSITORY /

PRELIMINARY DRAFTS,
Interagency and Intraagency
Memoranda NOT retained in
the ordinary course of business
are categorized, filed and
retained based upon the
CONTENT of the record.

Records where either the
Content relates in a
substantive way to the
conduct of the public's
business, or ARE made or
retained for the purpose of
preserving the informational
content for future reference
are saved by placing them in
an electronic or paper (project)
file folder and retained for the
applicable retention period. If
not mentioned here, consult
the City Attorney to determine
if a record is considered
Content NOT Substantive, or
NOT made or retained for the
purpose of preserving the
informational content for
future reference
Dept. that
Authors
Document
or
Receives the
City's Original
Document
When No
Longer
Required
When No
Longer
Required
Mag,
PprCW-026
(e.g. calendars, checklists, e-mail
or social media posting, flyers,
invitations, instant messaging,
inventories, logs, mailing lists,
meeting room registrations,
speaker cards, staff
videoconference chats, notes and
recordings, supply inventories,
telephone messages, text
messages, transmittal letters,
thank yous, requests from other
cities, undeliverable envelopes,
visitors logs, voice mails,
transitory / preliminary draft.

GC §§34090, 7927.500,
7928.705. 6252, 6254(a); 64
Ops. Cal. Atty. Gen. 317
(1981)); City of San Jose v.

Superior Court (Smith).

S218066. Supreme Court of
California, 2017
webpages, etc.)
RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 4/19/2023

Page 601 ends

Ver. 13.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-8 Office of
Record Retention No. Records Description Retention / Disposition Total
Comments / Reference
Destroy
Paper
after
Imaged &
QC'd?
Image:

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Deeds, Easements, Final
Orders of Condemnations,
Liens, Recorded Documents,
Rights of Ways (All)
Copies -
When No
Longer
Copies -
When No
Longer
Mag,
Ppr
Send all originals to the City
Clerk; GC §§34090.7, 60200City Clerk CW-027
CW-028
Required Required
Deposit Accounts / Trust
Accounts / Refundable
Deposits
Department preference; meets
auditing standards; GC
§§34090, 60201 et seq.

Close + 5
years
Close + 5
years
Mag,
PprLead Dept.

Transitory or source records
not retained in the ordinary
course of business; CHP
audits every 2 years; Bureau of
National Affairs recommends 2
years for all supplementary
Personnel records; GC
2 years After
Superseded or
Separated
2 years After
Superseded
or Separated
Lead Dept. CW-029 DMV Pull Notices Mag Ppr
§§34090, 60201 et seq.

As long as the drafts and notes
are not retained in the "Regular
Course of Business". Consult
the City Attorney to determine
if a record is considered a
When No
Longer
Required
When No
Longer
Required
Drafts & Notes: Drafts that are
revised (retain final version)
Mag,
PprLead Dept. CW-030
draft. GC §§34090, 7927.500,
7928.705 6252, 6254(a)
RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 4/19/2023

Page 602 ends

Ver. 13.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-9 Office of
Record Retention No. Records Description Retention / Disposition Total
Comments / Reference
Destroy
Paper
after
Imaged &
QC'd?
Image:

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

The Lead Department should
print out historical documents
(or save source data) prior to
GIS Database / Data / Layers
(both City-wide and
Specialized)
When No
Longer
Required
When No
Longer
Required
replacing the data, if they
require the data or output for
historical purposes;
Department Preference
(Preliminary documents); GC
§§34090, 60201 et seq. et seq.

Lead Dept.

CW-031
CW-032
Yes Mag
Grants (UNSUCCESSFUL
Applications, Correspondence)
Mag,
Ppr2 years 2 years GC §§34090, 60201 et seq.

Meets auditing standards;
Grants covered by a
Consolidated Action Plan are
required for 5 years; Uniform
Admin. Requirements for
Grants to Local Governments
is 3 years from expenditure
report or final payment of
grantee or subgrantee; 2 CFR
200.334; 24 CFR 91.105(h),

92.505, 570.490, & 570.502(a),
29 CFR 97.42; OMB Circular A-
110 & A-133; GC §§34090,
60201 et seq.; GC §8546.7
Grants / CDBG / Reimbursable
Claims / FEMA Claims / OES
Claims (SUCCESSFUL
Reports, other records required
to pass the funding agency's
audit, if required)
After
Funding
Agency
Audit, if
Required - Minimum 5
Minimum 5
years
After Funding
Agency Audit,
if required - Mag,
PprLead Dept. CW-033 2 years
Applications (successful), grant
agreement, program rules,
regulations & procedures, reports
to grant funding agencies,
correspondence, audit records,
completion records
years
RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 4/19/2023

Page 603 ends

Ver. 13.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-10 Office of
Record Retention No. Records Description Retention / Disposition Total
Comments / Reference
Destroy
Paper
after
Imaged &
QC'd?
Image:

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Send all grievances to Human
Resources; All State andCopies -
When No
Longer
Copies -
When No
Longer
Federal laws require retention
until final disposition of formal
complaint; State requires 2
years after action is taken; GC
§§12946, 12960, 34090
Human
Resources
Grievances and Informal
Complaints (Employees)
Yes: Before
Disposition
Mag,
PprCW-034
Required Required
Litigation Files / Lawsuits /
Court Case Files Final
Resolution + 5
years
Final
Resolution + 5
years
Department preference; CCP
§§ 337 et seq.; GC §§ 911.2,
34090, 34090.6
Yes: Until
Settlement
Mag,
PprLead Dept.

Lead Dept.

CW-035
CW-036
Send Final Settlement Agreements
to the City Clerk
Preliminary drafts not retained
in the Regular Course of
Business GC §§34090, 60201
et seq.

When No
Longer
Required
When No
Longer
Required
Leave Slips / Time Off
Requests
Mag,
Ppr
Previous MSDS may be
obtained from a service; MSDS
may be destroyed as long as a
record of the chemical /
substance / agent, where &
when it was used is maintained
for 30 years; Applies to
qualified employers; Claims
can be made for 30 years for
toxic substance exposures; 8
CCR 3204(d)(1)(B)(2 and 3),
29 CFR 1910.1020(d)(1)(i), GC
§§34090, 60201 et seq.

Material Safety Data Sheet
(MSDS) / Safety Data Sheet
(SDS) Chemical Use Report
Form (or records of the
chemical / substance / agent,
where & when it was used)
While
Chemical In
Use
Mag,
Mfr, OD,
Ppr
Yes - After
QC & ODLead Dept. CW-037 30 years 30 years S
RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 4/19/2023

Page 604 ends

Ver. 13.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-11 Office of
Record Retention No. Records Description Retention / Disposition Total
Comments / Reference
Destroy
Paper
after
Imaged &
QC'd?
Image:

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Copies -
When No
Longer
Copies -
When No
Longer
Mag,
Mfr, OD,
Ppr
Originals maintained by City
Clerk Permanently; GC
§§34090.7, 60200
City Clerk CW-038 Minutes - City Council Yes (all) S No Required Required
Return any whole unused
codes to the City Clerk;
Originals maintained by City
Clerk Permanently; GC
§§34090, 60201 et seq.

Copies -
When No
Longer
Copies -
When No
Longer
Mag,
Mfr, OD,
Ppr
Municipal Code (these are
copies)
Yes: Current
OriginalCity Clerk CW-039 I No
Required Required
When No
Longer
Required
When No
Longer
Required
Non-records - may be obtained
from the newspaper company;
GC §§34090, 60201 et seq.

Lead Dept.

Staffing Dept.

City Clerk
CW-040
CW-041
CW-042
CW-043
Newspaper Clippings Ppr
Statute of Limitations on
Municipal Government actions
is 3 - 6 months; GC §§34090,
60201 et seq.

Notices: Public Hearing
Notices and Proofs of
Publications
Mag,
Ppr2 years 2 years
Copies -
When No
Longer
Copies -
When No
Longer
Mag,
Mfr, OD,
Ppr
Originals maintained by City
Clerk Permanently; GC
§§34090, 60201 et seq.

Ordinances - City Council Yes (all) S No
Required Required
Human
Resources /
Risk
Send to
Human
Resources
Send to
Human
Resources
OSHA Inspections or Citations Ppr GC §§34090.7, 60200
Management
Ensure records kept in
Do Not Retain
in
Departments
Do Not Retain
in
Departments
Department files comply with
City policy (all originals are
sent to Human Resources); GC
§§34090.7, 60200
Human
Resources
Personnel Files (Department-
level Files)
Before
Separation
Mag,
PprCW-044
RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 4/19/2023

Page 605 ends

Ver. 13.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-12 Office of
Record Retention No. Records Description Retention / Disposition Total
Comments / Reference
Destroy
Paper
after
Imaged &
QC'd?
Image:

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Shred After
Incorporation
into
Performance
Evaluation or
Documented
Discipline
Shred After
Incorporation
into
Performance
Evaluation or Evaluation
Documented
Notes maintained in a separate
folder to be incorporated into
performance evaluation, or to
document progressive
discipline; GC §§34090 et seq.,
60201 et seq.

Before
AnnualPersonnel Files (Supervisor's
Notes)
Mag,
PprLead Dept.

Lead Dept.

CW-045
CW-046
Discipline
Preliminary Drafts; (retention is
placed on the record the
photograph is used in -
Brochure, Report, etc.); destroy
unnecessary photographs. GC
§§34090
When No
Longer
Required
When No
Longer
Required
Mag,
PprUnused Photographs
Public Relations / Press
Releases
Mag,
PprLead Dept.

Lead Dept.

CW-047
CW-048
2 years
2 years
2 years
5 years
GC §§34090, 60201 et seq.

Mag,
Mfr, OD,
Ppr
Yes: After Department preference; GC
QC &OD §§34090, 60201 et seq.Purchase Orders / Requisitions 3 years S Not accessible to the public;
Statewide Guidelines show 2
years; GC §§34090, 60201
7928.705 6254(h)
Lead Dept.
(Who Ordered
the Appraisal)
Real Estate Appraisal Reports:

Property NOT purchased,
Loans not funded, etc.

Mag,
PprCW-049 2 years 2 years
RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 4/19/2023

Page 606 ends

Ver. 13.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-13 Office of
Record Retention No. Records Description Retention / Disposition Total
Comments / Reference
Destroy
Paper
after
Imaged &
QC'd?
Image:

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Not accessible to the public
until purchase has been
completed; meets municipal
Yes: After government auditing
QC &OD standards; Statewide
Lead Dept.
(Who Ordered
the Appraisal)
Real Estate Appraisal Reports:

Purchased Property, Funded
Loans
Mag,
Mfr, OD,
Ppr
Minimum 3
years
Minimum 5
yearsCW-050 2 years S
Guidelines show 2 years; GC
§§34090, 60201, 6254(h)
7928.705
Copies -
When No
Longer
Copies -
When No
Longer
Records Destruction Lists /
Certificate of Records
Destruction
Mag,
PprCity Clerk CW-051
CW-052
GC §§34090.7, 60200
Non-Records
Required Required
Reference Materials: Policies,
Procedures, Brochures, Flyers,
Manuals, Newsletters, etc.:

Produced by OUTSIDE
ORGANIZATIONS (League of
California Cities, Chamber of
Commerce, etc.)
When No
Longer
Required
When No
Longer
Required
Mag,
Ppr
Reference Materials: Policies,
Procedures, Brochures, Flyers,
Manuals, Newsletters, etc.:

Produced by YOUR
Department preference;
Statewide guidelines propose
superseded + 2 or 5 years; GC
§34090
Minimum 2
years
Minimum 2
years
Mag,
PprLead Dept.

Lead Dept.

CW-053
CW-054
Department
Reference Materials: Policies,
Procedures, Brochures, Flyers,
Manuals, Newsletters, etc.:

Produced by OTHER
When
Superseded
When
Superseded
Mag,
Ppr Copies; GC §§34090.7, 60200
Departments
RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 4/19/2023

Page 607 ends

Ver. 13.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-14 Office of
Record Retention No. Records Description Retention / Disposition Total
Comments / Reference
Destroy
Paper
after
Imaged &
QC'd?
Image:

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Reference or Working Files:CW-055 See Correspondence
Administratively and
Yes: After Historically significant,
10 years therefore retained permanently;
GC §§34090, 60201 et seq.

Reports and Studies
(Historically significant - e.g.,
Zoning Studies)
Mag,
Mfr, OD,
Ppr
Lead Dept.

Lead Dept.

CW-056 10 years
10 years

P P S/I
Department preference;
Information is outdated after 10
years; statewide guidelines
propose 2 years; If historically
significant, retain permanently;
GC §34090
Reports and Studies (other
than Historically significant
reports - e.g. Annual Reports)
Mag,
PprCW-057 10 years
Copies -
When No
Longer
Copies -
When No
Longer
Mag,
Mfr, OD,
Ppr
Originals maintained by City
Clerk Permanently; GC
§§34090.7, 60200
City Clerk CW-058
CW-059
Resolutions - City Council Yes (all) S No
Required Required
Special Projects / Subject Files
/ Issue Files
Minimum 2
years
Minimum 2
years
Mag,
Ppr
Department Preference; GC
§§34090, 60201 et seq. et seq.Lead Dept.

Surveys / Questionnaires (that
the City issues)
If a summary of the data is
compiled, the survey forms are
considered a draft or transitory
record, and can be destroyed
as drafts (When No Longer
Required)
Mag,
PprLead Dept. CW-060 2 years 2 years GC §§34090, 60201 et seq.

RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 4/19/2023

Page 608 ends

Ver. 13.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-15 Office of
Record Retention No. Records Description Retention / Disposition Total
Comments / Reference
Destroy
Paper
after
Imaged &
QC'd?
Image:

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Copies -
When No
Longer
Required
When No
Longer
Copies -
When No
Longer
Required
When No
Longer
Time Cards / Time Sheets
(Finance keeps the originals
with employee signatures)
Mag,
Mfr, OD,
Ppr
Finance /
Payroll
Yes: After
QC & ODCW-061
CW-062
S / I GC §§34090.7, 60200 et seq.

Preliminary drafts (the time
card is the final record); GC
§§34090, 60201 et seq.

Lead Dept. Time Off Requests Ppr
Required Required
Department preference; Ethics
Training is 5 years; Statewide
guidelines propose 7 years;
Calif. Labor Division is required
to keep their OSHA records 7
years; EEOC/FLSA/ADEA
Training - ALL COURSE

RECORDS
Mag,
Mfr, OD,
Ppr
Yes: When (Age) requires 3 years for
Inactive promotion, demotion, transfer,
selection, or discharge; State
Law requires 2 -3 years for
personnel actions; 8 CCR
Lead Dept. CW-063 (Attendance Rosters, Outlines
and Materials; includes Ethics,
Harassment Prevention &
Safety Training & Tailgates)
2 years 5 years 7 years S
§3203 et seq., 29 CFR
1627.3(b)(1), LC §6429(c); GC
§§12946, 12960, 34090,
53235.2(b), 53237.2(b)
RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 4/19/2023

Page 609 ends

Ver. 6.0 RECORDS RETENTION SCHEDULE: ANIMAL SERVICES Page AS-1 Office of
Record Retention No. Records Description Retention / Disposition Comments / Reference Image:

I=Import Paper after
M=Mfr
S=Scan
DestroyInactive
(Records
Center)
Active
(in office)
Total
Retention
Media
Options(OFR) Vital? Imaged &
QC'd?
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

ANIMAL SERVICES
Indefinite -
Minimum 3
years
Indefinite -
Minimum 3
years
Animal
Services
Department preference; Data is
interrelated; GC §34090AS-001
AS-002
Animal Registration Database Mag
Considered transitory /
preliminary draft (the database is
the original); GC §34090, GC
§6252
When No
Longer
Required
When No
Longer
Required
Animal
Services Animal Registration Report Mag, Ppr
Animal
Services
Animal
AS-003
AS-004
Animal Trap Deposit Receipts 2 years
3 years
2 years
3 years
Ppr GC §34090 et seq.

Bite Reports / Rabies Control
Records
Department Preference; GC
§34090 et seq.Yes Mag, PprServices
3 years is required; FA
§32003(e), CCP §§336(a), 337
et. seq., GC §34090
3 years is required; FA
§32003(e), CCP §§336(a), 337
et. seq., GC §34090
Animal
Services AS-005
AS-006
AS-007
AS-008
AS-009
AS-010
Clinics: Spay and Neuter
Drug Logs
3 years
3 years
3 years
3 years
Ppr
PprAnimal
Services
Investigations / Problem Files
(barking, loose dogs, dangerous
dog reports, etc.)
Animal
Services
Resolution +
4 years
Resolution +
4 years
Department Preference; GC
§34090 et seq.Mag, Ppr
Ppr
3 years is required; FA
§32003(e), CCP §§336(a), 337
et. seq., GC §34090
3 years is required; FA
§32003(e), CCP §§336(a), 337
et. seq., GC §34090
Animal
Services
Medical Records, Surgical
Records, X-rays 3 years
3 years
3 years
3 years
3 years
3 years
Animal
Services
Meet and Greet / Animal
Adoption Contracts Ppr
Notices to Comply, Warning
Letters / Notices / Citation Books
(Off leash, etc.)
Animal
Services
Department preference; GC
§34090Mag, Ppr
RANCHO CUCAMOGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 4/19/2023

Page 610 ends

Ver. 6.0 RECORDS RETENTION SCHEDULE: ANIMAL SERVICES Page AS-2 Office of
Record Retention No. Records Description Retention / Disposition Comments / Reference Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Animal
Services AS-011
AS-012
Officer's Daily Log 2 years
3 years
2 years
3 years
Mag, Ppr
Mag
GC §34090, GC §6252
3 years is required for animal
treatment records; FA §32003(e),
PC §597.1(d); CCP §§336(a),
337 et. seq., GC §34090
Animal
Services Rabies Vaccination Clinics Yes
Record of All Efforts to Contact
Owner and/or Microchip’s
Primary Registrant
Animal
Services
FA §§31108.3 and 31752.1; GC
§34090AS-012.5 2 years 2 years Mag, Ppr
3 years is required; FA
§32003(e), PC §597.1(d); CCP
§§336(a), 337 et. seq., GC
§34090
Animal
Services
Rescue Partnerships / Foster
Care PartnershipsAS-013
AS-014
AS-015
AS-016
3 years
2 years
3 years
2 years
3 years
2 years
3 years
2 years
Mag, Ppr
Mag, Ppr
Mag, Ppr
Mag, Ppr
Animal
Services Ride-a-Long Waivers GC §34090 et seq.
3 years is required; FA
§32003(e), PC §597.1(d); CCP
§§336(a), 337 et. seq., GC
§34090
Strays / Incoming Animals /
Impound Records / Impound
Cards / "Relinquishments"
Animal
Services
Animal
Services Volunteer Hours GC §34090 et seq.

RANCHO CUCAMOGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 4/19/2023

Page 611 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: BUILDING & CODE ENFORCEMENT Page BL-1 Office of
Record Retention No. Records Description Retention / Disposition Total
Comments / Reference
Destroy
Paper
after
Imaged &
QC'd?
Image:

Media I=Import
Options M=Mfr
S=Scan
Inactive
(Records
Center)
Active
(in office)(OFR) Vital?Retention
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

BUILDING & SAFETY
Mag,
Mfr, OD,
Ppr
Building &
Safety
Address Assignments / Changes /
Corrections
Department Preference; GC
§34090BL-001
BL-002
P
P
P
P
S / I
S
No
Department preference;Mag,
Yes (all) Mfr, OD,
Ppr
Building &
Safety
Yes: After Statewide guidelines propose
QC & OD permanent; GC §34090, H&S
§19850
Address Files / Building Permits
Building Permit Database
Data is interrelated; Permits are
required for the Life of the
Building ; GC §34090; H&S
§19850
Building &
Safety
Indefinite -
Permanent
Indefinite -
PermanentBL-003
BL-004
Yes (all) Mag
Upon
Expiration,
Cancellation
or
Department preference;
Preliminary drafts not retained
in the ordinary course of
business; CBC §104.7;
H&S§19850, GC §34090
Upon Mag,
Mfr, OD,
Ppr
Building &
Safety
Building Plans - Cancelled,
Expired or Withdrawn
Expiration,
Cancellation
or Withdrawal
Yes: After

QC & ODS
S
Withdrawal
Department Preference; Law
requires for the life of the
building for commercial and
Building Plans - Finalled -

INDUSTRIAL, COMMERCIAL,

MULTI-FAMILY DWELLINGS,

PLACES OF PUBLIC

ACCOMMODATION, TENANT

IMPROVEMENTS
Mag,
Yes (all) Mfr, OD,
Ppr
Building &
Safety
Yes: After common interest dwellings only;
QC & OD Statewide guidelines propose 2
years for blueprints &
BL-005 P P
specifications; CBC 104.7 &
107.5, H&S§19850, GC §34090
RANCHO CUCAMONGA, CA. ©1995-2019 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 4/19/2023

Page 612 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: BUILDING & CODE ENFORCEMENT Page BL-2 Office of
Record Retention No. Records Description Retention / Disposition Total
Comments / Reference
Destroy
Paper
after
Imaged &
QC'd?
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Department preference; Plans
need not be filed for: (a) Single
or multiple dwellings not more
than two stories and basement
in height.(b) Garages and other
structures appurtenant to
buildings described under
subdivision (a).(c) Farm or
Yes: After ranch buildings.Building Plans - Finalled - SINGLE FAMILY RESIDENTIAL - SFR and

APPURTENANCES
Mag,
Mfr, OD,
Ppr
Building &
Safety BL-006 P P Yes S QC & OD (d) Any one-story building where the span between bearing walls
does not exceed 25 feet. The
exemption in this subdivision
does not, however, apply to a
steel frame or concrete building.

CBC requires 180 days from
completion date; CBC 104.7 &
107.5, H&S§19850, GC §34090
California Building Code /
California Standard Code (12
Parts)
Attorney preference for
reconstruction issues; GC
§50022.6
Building &
Safety
When
SupersededBL-007
BL-008
P P
P
Mag, Ppr
Mag,
Yes (all) Mfr, OD,
Ppr
Building &
Safety
Yes: After Department Preference; GC
QC & OD §34090Certificate of Occupancy (CofO) P S
RANCHO CUCAMONGA, CA. ©1995-2019 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 4/19/2023

Page 613 ends

Rancho Cucamonga City CouncilJune 5, 2024

Rancho Cucamonga City Council
June 5, 2024