Agenda packet — Rancho Cucamonga City Council, June 4, 2025 (part 4 of 6)

____________________________________________________________________________ Street Lighting Maintenance District No. 6 – City of Rancho Cucamonga 14 Fiscal Year 2025/26

Page 462 ends

____________________________________________________________________________ Street Lighting Maintenance District No. 6 – City of Rancho Cucamonga 15 Fiscal Year 2025/26

ASSESSMENT ROLL AND ANNEXATIONS
Assessment Roll
The assessment roll is a listing of the assessment for Fiscal Year 202 5/26 apportioned to each lot or parcel, as shown on the last equalized roll of the Assessor of the County of San Bernardino. The following table summarizes the Fiscal Year 2025/26 actual assessment for the District:

Property Type (County Use Code)
Actual
Assessment
Rate per EBU
Total
Units/Acres Total EBUs Total Assessment
Non-Residential $51.40 2,568.10 2,568.10 $132,000.23
Totals 2,568.10 2,568.10 $132,000.23

A copy of the full assessment roll is available for review in the City Clerk's office.

Annexations
There were no effective annexations for Fiscal Year 2025/26.

Page 463 ends

ATTACHMENT 16

Preliminary Annual Engineer’s Report
Fiscal Year 2025/26

City of Rancho Cucamonga
Street Lighting Maintenance District No. 7
(North Etiwanda)

Page 464 ends

CITY OF RANCHO CUCAMONGA
STREET LIGHTING MAINTENANCE DISTRICT NO. 7
(NORTH ETIWANDA)
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Phone: 909.477.2700
Fax: 909.477.2845

CITY COUNCIL
L. Dennis Michael, Mayor
Lynne B. Kennedy, Mayor Pro Tem
Ryan A. Hutchison, Council Member
Kristine D. Scott, Council Member
Ashley N. Stickler, Council Member

CITY STAFF
John R. Gillison, City Manager
Elisa Cox, Assistant City Manager
Jason C. Welday, Director of Engineering Services/City Engineer Neil Plummer, Public Works Director
Jevin Kaye, Finance Director

Page 465 ends

TABLE OF CONTENTS

ENGINEER’S LETTER 1
INTRODUCTION 3
Reason for Assessment 3
Process for Annual Assessment 3
PLANS AND SPECIFICATIONS 4
Description of the Boundaries of the District 4
Description of Improvements and Services 4
Map of Improvements 5
ESTIMATE OF COSTS 7
District Budget 7
Definitions of Budget Items 9
METHOD OF ASSESSMENT 10
Overview 10
Special Benefit 11
General Benefit 11
Method of Assessment Spread 11
ASSESSMENT DIAGRAM 13
ASSESSMENT ROLL AND ANNEXATIONS 15
Assessment Roll 15
Annexations 15

Page 466 ends

____________________________________________________________________________ Street Lighting Maintenance District No. 7 – City of Rancho Cucamonga 1 Fiscal Year 2025/26
ENGINEER’S LETTER
WHEREAS, on June 4, 2025, the City Council of Rancho Cucamonga (the “City”), under the Landscaping and Lighting Act of 1972 (the “1972 Act”) adopted its Resolution No. 2025-XXX, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Street Light Maintenance District No. 7 (North Etiwanda) (the “District”); and

WHEREAS, the Resolution Initiating Proceedings directed the City Engineer to prepare and file an Annual Engineer’s Report for Fiscal Year 2025/26 pursuant to the requirements of the 1972 Act. The Annual Engineer’s Report presents the plans and specifications describing the general nature, location and extent of the improvements to be maintained, an estimate of the costs of the maintenance, operations and servicing of the improvements for the District for the referenced fiscal year, a diagram for the District, showing the area and properties proposed to be assessed, and an assessment of the estimated costs of the maintenance, operations and servicing of the improvements, assessing the net amount upon all assessable lots and/or parcels within the District in proportion to the special benefit received; and

NOW THEREFORE, the following assessment is proposed to be authorized in order to pay for the acquisition of street lights, the installation of Light Emitting Diode (LED) street lighting, and estimated costs of maintenance, operation and servicing of the improvements to be paid by the assessable real property within the boundaries of the District in proportion to the special benefit received. The following table summarizes the proposed assessment.

Fiscal Year
2025/26 Budget
Expenditures
Operations and Maintenance 138,499
Transfer Out 30,310
Total Expenditures Budget 168,809
Revenues
Taxes:

Estimated Assessments, Net of Estimated Delinquencies 131,150 Anticipated Prior Year Delinquencies Collection 1,610
Subtotal - Taxes 132,760
Transfers In 30,490
Total Revenues Budget 163,250
Contribution to/(Use of) Fund Balance (5,559)$
Total District EBU Count 3,936.00
Actual Assessment per EBU 33.32$
Maximum Allowable Assessment per EBU 33.32$

Page 467 ends

____________________________________________________________________________ Street Lighting Maintenance District No. 7 – City of Rancho Cucamonga 2 Fiscal Year 2025/26
In making the assessments contained herein pursuant to the 1972 Act:

1. I have identified all parcels which will have a special benefit conferred upon them from the improvement described in the Special Benefit Section of this Annual Engineer’s Report (the “Specially Benefited Parcels”). For particulars as to the identification of said parcels, reference is made to the Assessment Diagram, a copy of which is included in this Annual Engineer’s Report.

2. I have evaluated the costs and expenses of the improvements upon the Specially Benefitted Parcels. In making such evaluation:

a. The proportionate special benefit derived by each Specially Benefited Parcel from the improvements was determined in relationship to the entiret y of the maintenance costs of the improvements;

b. No assessment has been imposed on any Specially Benefi ted Parcel which exceeds the reasonable cost of the proportional special benefit conferred on such parcel from the improvements; and

c. Any general benefits from the improvements have been separated from the special benefits and only special benefits have been assessed.

I, the undersigned, respectfully submit the enclosed Annual Engineer’s Report and, to the best of my knowledge, information and belief, I certify that the Annual Engineer’s Report and Assessment Diagram included herein have been prepared and computed in accordance with the order of the City Council of the City of Rancho Cucamonga and the Assessment Law.

Jason C. Welday
Director of Engineering Services/City Engineer
Date

Page 468 ends

____________________________________________________________________________ Street Lighting Maintenance District No. 7 – City of Rancho Cucamonga 3 Fiscal Year 2025/26

INTRODUCTION
Reason for Assessment
Approval of the assessment covered by this Engineer’s Report will generate the revenue necessary to:

Provide for the maintenance and servicing of the improvements described in this Engineer’s Report. Maintenance may include but is not limited to, all of the following: the upkeep, repair, removal or replacement of all or any part of any improvement. Servicing means the furnishing of electricity, gas or other illuminating energy for the lighting or appurtenant facilities. This shall also include material, vehicle, equipment, capital improvements, the installation of LED street lighting, and administrative costs associated with the annual administration and operation of the District.

Process for Annual Assessment
The City cannot levy and collect annual assessments within the District without complying with the procedures specified in the 1972 Act. On an annual basis, an Engineer’s Report must be prepared which contains a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District.

The City Council must also adopt a resolution of intention which:
• Declares the intention of the City Council to levy and collect assessments within the District for the fiscal year stated therein.
• Generally describes the existing and proposed improvements and any substantial changes proposed to be made in existing improvements.
• Refers to the District by its distinctive designation and indicate the general location of the District.
• Refers to the Engineer’s Report , on file with the City Clerk, for a full and detailed description of the improvements, the boundaries of the D istrict and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District.
• Gives notice of the time and place for public hearing by the City Council on the levy of the proposed assessment.
• States whether the assessment is proposed to increase from the previous year.

If the assessments are to be levied in the same or lesser amounts than the maximum assessment amount approved, the City Clerk shall give notice by causing the resolution of intention to be published. Any interested person may, prior to the conclusion of the public hearing, file a written protest which shall state all grounds of objection. The protest shall contain a description sufficient to identify the property owned by the property owner filing the protest.

Page 469 ends

____________________________________________________________________________ Street Lighting Maintenance District No. 7 – City of Rancho Cucamonga 4 Fiscal Year 2025/26
During the course or upon conclusion of the hearing, the City Council may order changes in any of the matters provided in the report, including the improvements, to the zones within the District, and the proposed diagram or the proposed assessment.

The City Council, upon conclusion of the public hearing must then adopt a resolution confirming the diagram and assessment, either as originally proposed or as changed by it. The adoption of the resolution shall constitute the levy of an assessment for the fiscal year referred to in the assessment.

If the assessment to be levied exceeds the maximum assessment amount previously approved, the City must comply with the procedures specified in Article XIII D and Proposition 218. The voters in the State of California in November 1996 added Article XIII D to the California Constitution imposing, among other requirements, the necessity for the City to conduct an assessment ballot procedure to enable the owners of each property on which assessments are proposed to be enacted or increased, the opportunity to express their support for, o r opposition to, the proposed assessment or increase in such assessment.

PLANS AND SPECIFICATIONS
The District provides for the administration, maintenance, operations, and servicing of various improvements located within the public right -of-way and dedicated easements within the boundaries of the District.

Description of the Boundaries of the District
The District is located in the City of Rancho Cucamonga, State of California. The boundaries of the District are generally described as that area of the City known as North Etiwanda, which is generally bounded by Highland Ave on the south, Day Creek Channel on the west and City limits on the east and north.

Reference is also made to the Assessment Diagram included in this Report.

Description of Improvements and Services
The improvements are the maintenance and servicing of street lights, traffic signals and appurtenant facilities throughout the District. The maintenance and servicing includes, but is not limited to, furnishing electric current for public lighting facilities including street lights and traffic signals, and associated appurtenant facilities. Services include personnel, materials, contracting services, utilities, and all necessary costs associated with the maintenance, replacement and repair required to keep the improvements in operational and satisfactory condition. In addition, it is the City's intention to continue to use cost effective materials, in order to lower expenses of the District. In Fiscal Year 2017/18, the acquisition by the City of the street lights and installation of LED street lighting specially benefiting the properties within the District has been added to the improvements.

Page 470 ends

____________________________________________________________________________ Street Lighting Maintenance District No. 7 – City of Rancho Cucamonga 5 Fiscal Year 2025/26
Map of Improvements
The following page shows the map of street light and traffic signal improvements to be maintained using District funds.

Page 471 ends

____________________________________________________________________________ Street Lighting Maintenance District No. 7 – City of Rancho Cucamonga 6 Fiscal Year 2025/26

Page 472 ends

____________________________________________________________________________ Street Lighting Maintenance District No. 7 – City of Rancho Cucamonga 7 Fiscal Year 2025/26

ESTIMATE OF COSTS
The estimated costs of administration, maintenance, operations, and servicing the improvements as described in the Plans and Specifications are summarized below. Each year, as part of the D istrict levy calculation process, the costs and expenses are reviewed and the annual costs are projected for the following fiscal year.

District Budget

Fiscal Year
2025/26 Budget
Expenditures
Operations and Maintenance:

Contract Services 5,630
Subtotal - Operations and Maintenance 5,630
Utilities:

Electric Utilities 114,821
Assessment Administration 13,980
Admin./General Overhead 4,068
Subtotal - Operations and Maintenance 138,499
Transfer Out - General Street Lights Fund 30,310
Total Expenditures Budget 168,809$

Page 473 ends

____________________________________________________________________________ Street Lighting Maintenance District No. 7 – City of Rancho Cucamonga 8 Fiscal Year 2025/26
Fiscal Year
2025/26 Budget
Revenues
Taxes:

Estimated Assessments, Net of Estimated Delinquencies 131, 150$ Anticipated Prior Year Delinquencies Collection 1,610
Subtotal - Taxes 132,760
Transfer In:

General Fund 30,490
Subtotal - Transfer In 30,490
Total Revenues Budget 163,250
Contribution to/(Use of) Fund Balance (5,559)$
Total Gross Estimated Assessments 131,147.52$
Total District EBU Count 3,936.00
Actual Assessment per EBU - Fiscal Year 2025/26 33.32$
Maximum Allowable Assessment per EBU - Fiscal Year 2025/26 33.32$

The maximum allowable assessment per Equivalent Benefit Unit ( EBU) listed in the District budget above, is the amount which was approved in Fiscal Year 1996/97 and subsequent District annexations. Each year, prior to the assessments being placed on the tax roll, the City will review the budget and determine the amount needed to maintain the improvements for the upcoming fiscal year. The actual assessment per EDU will be based on the total amount of funds needed to maintain the improvements in a satisfactory and healthy condition. The actual assessment amount may be lower than the maximum allowable assessment; however, it may not exceed the maximum unless the increase is approved by the property owners in accordance with Proposition 218.

It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year, or when the City expects to receive its apportionment of special assessments and tax collections from the County, whichever is later. The reserve balance information for the District is as follows:

Operating Reserve
Estimated Reserve Fund Balance, June 30, 2025 188,870$
Contribution to/(Use of) Reserve - Fiscal Year 2025/26 (5,559) Estimated Reserve Fund Balance, June 30, 2026 183,311$

Page 474 ends

____________________________________________________________________________ Street Lighting Maintenance District No. 7 – City of Rancho Cucamonga 9 Fiscal Year 2025/26
Definitions of Budget Items
The following definitions describe the costs and expenses included in the District Budget:

Personnel Services: This item includes the costs attributed to the salaries of all full -time and part-time employees dedicated to maintenance of the District improvements. Additionally, this includes benefits available to City employees.

Operations and Maintenance: This item includes the costs of City staff to perform maintenance duties within the boundaries of the District.

Utilities: This item includes the costs to furnish electricity and telephone services , as required, for the operation and maintenance of the street lights, traffic signals, and appurtenant facilities throughout the District.

Assessment Administration: This item includes the cost to all particular departments and staff of the City, and consultants for providing the administration, coordination and management of District services, operations, and incidental expenses related to the District. This item also includes creation of an annual Engineer's Report, resolutions and placing the assessment amounts onto the County tax roll each year, along with responding to any public inquiries and future Proposition 218 balloting proceedings.

General Overhead: This item includes the costs of all central services departments of the City for providing the coordination of District services, inspections, annual bid management, responding to public concerns, public education, accounting, auditing and procedural matters associated with the District. This item also includes an allocation for general City staff time for administrative functions and systems that provide for a functional and operational District within the City's administrative structure.

Capital Outlay: This item includes new improvements to further enhance the level and quality of service provided within the boundaries of the District. This may include installation of safety lights and other large improvements.

Debt Service: This item includes the repayment of interest and principal to the City Capital Reserve Fund for the acquisition of street lights and installation of LED street lighting within the District. In Fiscal Year 2023/24, the debt service has been suspended due to the structural operating deficit and will be routinely monitored.

Transfer Out - General City Street Lights Fund: This item includes the cost for the replacement and installation of District owned street lights. These costs are incurred in the General City Street Lights Fund and reimbursed by the District.

Page 475 ends

____________________________________________________________________________ Street Lighting Maintenance District No. 7 – City of Rancho Cucamonga 10 Fiscal Year 2025/26
Other Revenues: This includes other revenues that are not levied through the annual assessments that support the District operations. These other revenues may include: interest earnings and Developer Energizing Fees.

METHOD OF ASSESSMENT
Overview
Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred upon them as a result of the maintenance and operation of improvements and services shall be identified, and the proportionate special benefit derived by each identified parcel shall be determined in relationship to the entire costs of the maintenance and operation of improvements. The 1972 Act, permits the establishment of assessment districts for the purpose of providing certain public improvements which include the public lighting facilities, including traffic signals.

Section 22573 of the 1972 Act requires that maintenance assessments must be levied according to benefit rather than according to assessed value. This Section states:

The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefit to be received by each such lot or parcel from the improvements.

The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 commencing with Section 5000) [of the Streets and Highways Code, State of California].

Section 22547 of the 1972 Act also permits the designation of zones of benefit within any individual assessment district if "by reasons or variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit fr om the improvement".

Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property. Article XIII D also provides that publicly owned properties must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment. Exempted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and rights -of-ways, public greenbelts and public parkways.

The net amount to be assessed may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels. Proposition 218, approved by

Page 476 ends

____________________________________________________________________________ Street Lighting Maintenance District No. 7 – City of Rancho Cucamonga 11 Fiscal Year 2025/26
the voters in November 1996, requires the City to separate general benefit from special benefit, where only special benefit is assessed.

Special Benefit
The maintenance and servicing of the improvements within the District (which are described in the Description of Improvements and Services Section of this report) are for the benefit of the properties within the District, and as such confer a special and direct benefit to parcels within the District by:

• improving the livability , safety , appearance, and desirability for properties within the boundaries of the District, and
• ensuring that improvements do not reach a state of deterioration or disrepair so as to be materially detrimental to properties within the District, and • providing for safe vehicular and pedestrian access for properties within the District, and • providing beautification and overall enhancement to properties within the District.

The above mentioned items affect the assessed property in a way that is particular and distinct from their effect on other parcels and that real property in general and the public at large do not share. They contribute to a specific enhancement of the properties within the District. Since these improvements were installed and are maintained specifically for the properties within the District; only properties within the District receive a special benefit and are assessed for said maintenance.

General Benefit
In addition to the special benefits received by parcels within the District, there are derivative general benefits that are conferred on parcels outside the boundaries of the District which include:

• the safety and visual enhancement of the area to persons or vehicles that may travel through the District

However, it has been determined that these benefits are derivative and do not provide a direct benefit to parcels outside of the district that are not being assessed.

Method of Assessment Spread
Each of the parcels within the District is deemed to receive special benefit from the improvements. Each parcel that has a special benefit conferred upon it as a result of the maintenance and operation of improvements are identified and the proportionate special benefit derived by each identified parcel is determined in relationship to the entire costs of the maintenance and operation of the improvements.

Page 477 ends

____________________________________________________________________________ Street Lighting Maintenance District No. 7 – City of Rancho Cucamonga 12 Fiscal Year 2025/26

When the District was formed, Article XIII D and Proposition 218 had not yet been passed.

Upon the passage of Article XIII D and the subsequent passage of the Proposition Omnibus Implementation Act, new rules were put into place. Due to the changes in legal requirements, as property annexed to the District after the passage of the Assessment Law, the description of the method of assessment became more refined; however, the assessment per parcel has remained the same since Fiscal Year 1996/97. Further, no parcel included in the District formation or annexations prior to when the language was refined, are now being levied differently than they were at the time the District was formed or the parcels were annexed.

To assess special benefit appropriately, it is necessary to relate the different type of parcel improvements to each other. The Equivalent Dwelling Unit ("EDU") method of apportionment uses the single-family home as the basic unit of assessment.

A single-family home equals one Equivalent Dwelling Unit (EDU). Every other land- use is converted to EDUs based on an assessment formula that equates to the property's specific development status, type of development (land-use), and size of the property, as compared to a single-family home. The following table provides the weighting factors applied to various land- use types, as assigned by County use code, to determine each parcel's EDU assignment.

Land-Use Equivalent Dwelling Units

Property Type (County Use Code) EBU Value M ultiplier
Single Family Residential 1.00 Parcel
Multi-Family Residential 0.50 Unit
Non-Residential 2.00 Acre

The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type determination and units/acreage assignments unless better data is available to the City. In addition, if any parcel within the District is identified by the County Auditor/Controller to be an invalid parcel number for the current fiscal year, the Property Type and EDU assignment shall be based on the correct parcel number and/or new parcel number(s) County use code and subsequent property information. If a single parcel has changed to multiple parcels, the EDU assignment and assessment amount applied to each of the new parcels will be recalculated rather than spread the proportionate share of the original assessment.

Page 478 ends

____________________________________________________________________________ Street Lighting Maintenance District No. 7 – City of Rancho Cucamonga 13 Fiscal Year 2025/26
The following table summarizes the Fiscal Year 2025/26 maximum allowable assessment rates for the District:

Property Type (County Use Code)
Maximum
Allowable
Assessment Rate
per EBU
Actual
Asessment
Rate per EBU
Total
Units/Acres Total EBUs
Single Family Residential $33.32 $33.32 3,936.00 3,936.00

The total amount of maintenance and incidental costs for maintaining the streetlights and traffic signals is assessed to the individual parcels of real property within the District in proportion to the special benefit received by such parcels of real property. The proposed individual assessments are shown on the assessment roll in this report.

ASSESSMENT DIAGRAM
An Assessment Diagram for the District is shown on the following page. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the Assessor of the County San Bernardino, at the time this report was prepared, and are incorporated by reference herein and made part of this Engineer's Report.

Page 479 ends

____________________________________________________________________________ Street Lighting Maintenance District No. 7 – City of Rancho Cucamonga 14 Fiscal Year 2025/26

Page 480 ends

____________________________________________________________________________ Street Lighting Maintenance District No. 7 – City of Rancho Cucamonga 15 Fiscal Year 2025/26

Property Type (County Use Code)
Actual
Assessment
Ra
te per EBU
Total
Units/Acres Total EBUs
Total
Assessment
Single Family Residential $33.32 3, 936.00 3,936.00 $131,147.52 Totals 3,936.00 3,936.00 $131,147.52

A copy of the full assessment roll is available for review in the City Clerk's office.

Annexations
The were no effective annexations for Fiscal Year 2025/26.

Page 481 ends

ATTACHMENT 17

Preliminary Annual Engineer’s Report
Fiscal Year 2025/26

City of Rancho Cucamonga
Street Lighting Maintenance District No. 8
(South Etiwanda)

Page 482 ends

CITY OF RANCHO CUCAMONGA
STREET LIGHTING MAINTENANCE DISTRICT NO. 8
(SOUTH ETIWANDA)
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Phone: 909.477.2700
Fax: 909.477.2845

CITY COUNCIL
L. Dennis Michael, Mayor
Lynne B. Kennedy, Mayor Pro Tem
Ryan A. Hutchison, Council Member
Kristine D. Scott, Council Member
Ashley N. Stickler, Council Member

Page 483 ends

TABLE OF CONTENTS

Page 484 ends

____________________________________________________________________________ Street Lighting Maintenance District No. 8 – City of Rancho Cucamonga 1 Fiscal Year 2025/26
ENGINEER’S LETTER
WHEREAS, on June 4, 2025, the City Council of Rancho Cucamonga (the “City”), under the Landscaping and Lighting Act of 1972 (the “1972 Act”) adopted its Resolution No. 2025-XXX, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Street Light Maintenance District No. 8 (South Etiwanda) (the “District”); and

Fiscal Year
2025/26 Budget
Expenditures
Personnel Services 69,420$
Operations and Maintenance 63,644
Transfer Out 10,680
Total Expenditures Budget 143,744
Revenues
Taxes:

Estimated Assessments, Net of Estimated Delinquencies 81,120 Anticipated Prior Year Delinquencies Collection 610
Total Revenues Budget 81,730
Contribution to/(Use of) Fund Balance (62,014)$
Total District EBU Count 2,650.78
Actual Assessment per EBU 30.60$
Maximum Allowable Assessment per EBU 193.75$

Page 485 ends

____________________________________________________________________________ Street Lighting Maintenance District No. 8 – City of Rancho Cucamonga 2 Fiscal Year 2025/26
In making the assessments contained herein pursuant to the 1972 Act:

2. I have evaluated the costs and expenses of the improvements upon the Specially Benefitted Parcels. In making such evaluation:

a. The proportionate special benefit derived by each Specially Benefited Parcel from the improvements was determined in relationship to the entiret y of the maintenance costs of the improvements;

b. No assessment has been imposed on any Specially Benefi ted Parcel which exceeds the reasonable cost of the proportional special benefit conferred on such parcel from the improvements; and

c. Any general benefits from the improvements have been separated from the special benefits and only special benefits have been assessed.

Jason C. Welday
Director of Engineering Services/City Engineer
Date

Page 486 ends

____________________________________________________________________________ Street Lighting Maintenance District No. 8 – City of Rancho Cucamonga 3 Fiscal Year 2025/26

INTRODUCTION
Reason for Assessment
Approval of the assessment covered by this Engineer’s Report will generate the revenue necessary to:

Page 487 ends

____________________________________________________________________________ Street Lighting Maintenance District No. 8 – City of Rancho Cucamonga 4 Fiscal Year 2025/26
During the course or upon conclusion of the hearing, the City Council may order changes in any of the matters provided in the report, including the improvements, to the zones within the District, and the proposed diagram or the proposed assessment.

Description of the Boundaries of the District
The District is located in the City of Rancho Cucamonga, State of California. The boundaries of the District are generally described as that area of the City known as South Etiwanda, which is generally bounded by Etiwanda Ave on the west, Highland Ave on the north and Foothill Blvd on the south. The southern portion of the District is bounded by East Ave on the east and the northern portion of the District is bounded by the I-15 Freeway on the east.

Reference is also made to the Assessment Diagram included in this Report.

Page 488 ends

____________________________________________________________________________ Street Lighting Maintenance District No. 8 – City of Rancho Cucamonga 5 Fiscal Year 2025/26
Map of Improvements
The following page shows the map of street light and traffic signal improvements to be maintained using District funds.

Page 489 ends

____________________________________________________________________________ Street Lighting Maintenance District No. 8 – City of Rancho Cucamonga 6 Fiscal Year 2025/26

Page 490 ends

____________________________________________________________________________ Street Lighting Maintenance District No. 8 – City of Rancho Cucamonga 7 Fiscal Year 2025/26

District Budget

Fiscal Year
2025/26 Budget
Expenditures
Personnel Services:

Regular Salaries 46,280$
Fringe Benefits 23,140
Subtotal - Personnel 69,420
Operations and Maintenance:

Operations and Maintenance:

Training 230
Membership Dues and Fees 80
General Operations 430
Repairs and Maintenance Equipment 50
Contract Services General 1,980
Subtotal - Operations and Maintenance 2,770
Utilities:

Electric Utilities 43,430
Assessment Administration 5,700
Admin./General Overhead 11,744
Subtotal - Operations and Maintenance 63,644
Transfer Out - General City Street Lights Fund 10,680
Total Expenditures Budget 143,744$

Page 491 ends

____________________________________________________________________________ Street Lighting Maintenance District No. 8 – City of Rancho Cucamonga 8 Fiscal Year 2025/26
Fiscal Year
2025/26 Budget
Revenues
Taxes:

Estimated Assessments, Net of Estimated Delinquencies 81,120$ Anticipated Prior Year Delinquencies Collection 610
Subtotal - Taxes 81,730
Contribution to/(Use of) Fund Balance (143,744)$
Total Gross Estimated Assessments 81,113.86$
Total District EBU Count 2,650.78
Actual Assessment per EBU - Fiscal Year 2025/26 30.60$
Maximum Allowable Assessment per EBU - Fiscal Year 2025/26 193.75$

The maximum allowable assessment per Equivalent Benefit Unit ( EBU) listed in the District budget above, is the amount which was approved in Fiscal Year 1996/97 and subsequent District annexations. Each year, prior to the assessments being placed on the tax roll, the City will review the budget and determine the amount needed to maintain the improvements for the upcoming fiscal year. The actual assessment per EBU will be based on the total amount of funds needed to maintain the improvements in a satisfactory and healthy condition. The actual assessment amount may be lower than the maximum allowable assessment; however, it may not exceed the maximum unless the increase is approved by the property owners in accordance with Proposition 218.

Operating Reserve
Estimated Reserve Fund Balance, June 30, 2025 1,849,102$ Contribution to/(Use of) Reserve - Fiscal Year 2025/26 (62,014) Estimated Reserve Fund Balance, June 30, 2026 1,787,088$

Page 492 ends

____________________________________________________________________________ Street Lighting Maintenance District No. 8 – City of Rancho Cucamonga 9 Fiscal Year 2025/26
Definitions of Budget Items
The following definitions describe the costs and expenses included in the District Budget:

Operations and Maintenance: This item includes the costs of City staff to perform maintenance duties within the boundaries of the District.

Debt Service: This item includes the repayment of interest and principal to the City General Fund for the acquisition of street lights and installation of LED street lighting within the District.

In FY 2021/22, the outstanding balance of the interfund was fully repaid.

Other Revenues: This includes other revenues that are not levied through the annual assessments that support the District operations. These other revenues may include: interest earnings and Developer Energizing Fees.

Page 493 ends

____________________________________________________________________________ Street Lighting Maintenance District No. 8 – City of Rancho Cucamonga 10 Fiscal Year 2025/26

Section 22573 of the 1972 Act requires that maintenance assessments must be levied according to benefit rather than according to assessed value. This Section states:

The net amount to be assessed may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels. Proposition 218, approved by the voters in November 1996, requires the City to separate general benefit from special benefit, where only special benefit is assessed.

Page 494 ends

____________________________________________________________________________ Street Lighting Maintenance District No. 8 – City of Rancho Cucamonga 11 Fiscal Year 2025/26
Special Benefit
The maintenance and servicing of the improvements within the District (which are described in the Description of Improvements and Services Section of this report) are for the benefit of the properties within the District, and as such confer a special and direct benefit to parcels within the District by:

The above mentioned items affect the assessed property in a way that is particular and distinct from their effect on other parcels and that real property in general and the public at large do not share. They contribute to a specific enhancement of the properties within the District. Since these improvements, including the community trails, were installed and are maintained specifically for the properties within the District; only properties within the District receive a special benefit and are assessed for said maintenance.

• the safety and visual enhancement of the area to persons or vehicles that may travel through the District

However, it has been determined that these benefits are derivative and do not provide a direct benefit to parcels outside of the district that are not being assessed.

When the District was formed, Article XIII D and Proposition 218 had not yet been passed.

Upon the passage of Article XIII D and the subsequent passage of the Proposition Omnibus Implementation Act, new rules were put into place. Due to the changes in legal requirements, as

Page 495 ends

____________________________________________________________________________ Street Lighting Maintenance District No. 8 – City of Rancho Cucamonga 12 Fiscal Year 2025/26
property annexed to the District after the passage of the Assessment Law, the description of the method of assessment became more refined; however, the assessment per parcel has remained the same since Fiscal Year 1996/97. Further, no parcel included in the District formation or annexations prior to when the language was refined, are now being levied differently than they were at the time the District was formed or the parcels were annexed.

To assess special benefit appropriately, it is necessary to relate the different type of parcel improvements to each other. The EBU method of apportionment uses the single-family home as the basic unit of assessment.

A single-family home equals one EBU. Every other land-use is converted to EBUs based on an assessment formula that equates to the property's specific development status, type of development (land-use), and size of the property, as compared to a single-family home. The following table provides the weighting factors applied to various land-u se types, as assigned by County use code, to determine each parcel's EBU assignment.

Land-Use Equivalent Dwelling Units

Property Type (County Use Code) EBU Value M ultiplier
Single Family Residential 1.00 Parcel
Multi-Family Residential 1.00 Unit
Non-Residential 2.00 Acre

The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type determination and units/acreage assignments, unless better data is available to the City. In addition, if any parcel within the District is identified by the County Auditor/Controller to be an invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall be based on the correct parcel number and/or new parcel number(s) County use code and subsequent property information. If a single parcel has changed to multiple parcels, the EBU assignment and assessment amount applied to each of the new parcels will be recalculated rather than spread the proportionate share of the original assessment.

The following table summarizes the Fiscal Year 2025/26 maximum allowable assessment rates for the District:

Property Type (County Use Code)
Maximum
Allowable
Assessment
Rate per EBU
Actual
Asessment Rate
per EBU
Total
Units/Acres Total EBUs
Single Family Residential $193.75 $30.60 1,206.00 1,206.00 Multi-Family Residential 193.75 30.60 1,381.00 1,381.00 Non-Residential 193.75 30.60 31.89 63.78

Page 496 ends

____________________________________________________________________________ Street Lighting Maintenance District No. 8 – City of Rancho Cucamonga 13 Fiscal Year 2025/26
The total amount of maintenance and incidental costs for maintaining the street lights and traffic signals is assessed to the individual parcels of real property within the District in proportion to the special benefit received by such parcels of real property. The proposed individual assessments are shown on the assessment roll in this report.

Page 497 ends

____________________________________________________________________________ Street Lighting Maintenance District No. 8 – City of Rancho Cucamonga 14 Fiscal Year 2025/26

Page 498 ends

____________________________________________________________________________ Street Lighting Maintenance District No. 8 – City of Rancho Cucamonga 15 Fiscal Year 2025/26

Property Type (County Use Code)
Actual
Assessment
Rate per EBU
Total
Units/Acres Total EBUs Total Assessment
Single Family Residential $30.60 1,206.00 1, 206.00 $36,903.60 Multi-Family Residential 30.60 1,381.00 1,381.00 42,258.60 Non-Residential 30.60 31.89 63.78 1,951.66
Totals 2,618.89 2,650.78 $81,113.86

A copy of the full assessment roll is available for review in the City Clerk's office.

Annexations
There were no effective annexations for Fiscal Year 2025/26.

Page 499 ends

ATTACHMENT 18

Preliminary Annual Engineer’s Report
Fiscal Year 2025/26

City of Rancho Cucamonga
Parks and Recreation Improvement
District No. PD-85

Jason C. Welday
Director of Engineering Services/City Engineer
Date

Page 500 ends

CITY OF RANCHO CUCAMONGA
PARKS AND RECREATION IMPROVEMENT DISTRICT NO. PD-85
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Phone: 909.477.2700
Fax: 909.477.2845

CITY COUNCIL
L. Dennis Michael, Mayor
Lynne B. Kennedy, Mayor Pro Tem
Ryan A. Hutchison, Council Member
Kristine D. Scott, Council Member
Ashley N. Stickler, Council Member

Page 501 ends

TABLE OF CONTENTS

AUTHORITY FOR REPORT 1
FINDINGS 1
DISTRICT ANALYSIS 2
ESTIMATE OF WORK 3
District Budget 3
Definitions of Budget Items 5
METHOD OF SPREAD 6
Annexations 8
Boundary Map 8

Page 502 ends

____________________________________________________________________________ Park and Recreation Improvement District No. PD-85 – City of Rancho Cucamonga 1 Fiscal Year 2025/26

AUTHORITY FOR REPORT
This report for the Fiscal Year 2025/26 is prepared pursuant to the order of the City Council of the City of Rancho Cucamonga (the “City”) and in compliance with the requirements of Article 4, Chapter 1, Landscape and Lighting Act of 1972 (the “1972 Act”), being Division 15, Section 22500 of the Streets and Highways code. Provisions for this annual assessment are included in Chapter 3 of the 1972 Act.

The purpose of this report is to set forth findings and the assessment analysis for the annual levy of assessments for the Park and Recreation Improvement District No. PD-85 (the “District”). This District, using direct benefit assessments, was originally created to provide funds to finance the cost of construction, maintenance, operation and debt payment of Heritage Community Park and Red Hill Community Park in the City of Rancho Cucamonga. Subsequently, the debt has been repaid with only the ongoing mai ntenance and operation with periodic capital improvement expenditures of the parks remaining.

FINDINGS
Section 22573 of the 1972 Act, requires assessments to be levied according to benefit rather than according to assessed value. The section states:

The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements.

The means of determining whether or not a parcel will benefit from the improvements is contained in the Improvement Act of 1911 (Division 7, commencing with Section 5000 of the Streets and Highways Code, State of California).

The 1972 Act also provides for the classification of various areas within an assessment district into benefit areas where, by reason of variations in the nature, location, and extent of the improvements, the various areas will receive differing degrees of all territory receiving substantially the same degree of benefit from the improvements and may consist of contiguous or noncontiguous areas.

As the assessments are levied on the bases of benefit, they are considered a user’s fee, not a tax; and, therefore, are not governed by Article XIII A. Properties owned by public agencies, such as a city, county, s tate, or the Federal government, are not assessable without the approval of the particular agency and, normally, are not assessed. Certain other parcels used for railroad mainline right-of-way, public utility transmission right-of-way, and common areas are also exempt from assessment.

The assessment for mobile home parks will be based upon underlying lot acreage.

Page 503 ends

____________________________________________________________________________ Park and Recreation Improvement District No. PD-85 – City of Rancho Cucamonga 2 Fiscal Year 2025/26

DISTRICT ANALYSIS
A. District Boundary
The District includes all of the City of Rancho Cucamonga with the general exception of land east of Deer Creek Channel and the Victoria, Caryn and Terra Vista Planned Communities.

All parcels of real property affected are more particularly described in maps prepared in accordance with Section 327 of the Revenue and Taxation Code, which are on file in the office of the San Bernardino County Assessor in the Hall of Records, 172 West Third Street, San Bernardino, California and which are hereby made a part hereof by reference.

B. District Name
City of Rancho Cucamonga Park and Recreation Improvement District No. PD-85.

C. Facilities
The existing works within the District boundary are generally described as follows:

1. The maintenance and operation of Heritage Community Park including, but not limited to, grading, planting, irrigation, onsite roads, sidewalks, parking lots, lighting, restrooms, equestrian facilities, playground equipment, picnic facilities, athletic facilities, and walking, jogging and equestrian trails and sanitary sewer connections.

2. The maintenance and operation of Red Hill Community Park including, but not limited to, grading, planting, irrigation, onsite roads, sidewalks, parking lots, lighting, waterscape, restrooms, senior citizens facilities, playground equipment, picnic facilities, major lighted athletic facilities, jogging trail, sanitary sewer connections and onsite drainage inlets.

Page 504 ends

____________________________________________________________________________ Park and Recreation Improvement District No. PD-85 – City of Rancho Cucamonga 3 Fiscal Year 2025/26

ESTIMATE OF WORK
The 1972 Act permits carrying forward surpluses or recovering deficits in subsequent fiscal years.

Costs for the district will be reviewed annually. Any surplus credited against assessment or any deficits shall be included in the assessment for the following fiscal year.

District Budget

Fiscal Year
2025/26 Budget
Expenditures
Personnel Services:

Regular Salaries 171,320$
Fringe Benefits 85,670
Subtotal - Personnel 256,990
Operations and Maintenance:

Operations and Maintenance:

General Operations 55,770
Building and Equipment Rental 8,500
Repairs and Maintenance Equipment 3,300
Subtotal - Operations and Maintenance 67,570
Contract Services:

General Services 80,490
Contract Services Facilities 15,820
Parks and Landscaping 328,490
Tree Maintenance 36,040
Subtotal - Contract Services 460,840
Utilities:

Telephone Utilities 1,920
Water Utilities 195,950
Electric Utilities 194,381
Subtotal - Utilities 392,251
Assessment Administration 99,190
Admin./General Overhead 95,309
Other Expenses 2,960
Subtotal - Operations and Maintenance 1,118,120
Capital Expenditures:

Captial Outlay Equipment and Furnishing 52,500
Captial Outlay Improvements 700,000
Subtotal - Capital Expenditures 752,500
Transfers Out:

Transfers Out PD-85 Capital Reserve Fund 116,800
Subtotal - Transfer Out 116,800
Total Expenditures Budget 2,244,410$

Page 505 ends

____________________________________________________________________________ Park and Recreation Improvement District No. PD-85 – City of Rancho Cucamonga 4 Fiscal Year 2025/26
Fiscal Year
2025/26 Budget
Revenues
Taxes:

Estimated Assessments, Net of Estimated Delinquencies 1,164,190$ Anticipated Prior Year Delinquencies Collection 13,560
Subtotal - Taxes 1,177,750
Other Revenues:

Rental Revenue 124,120
Park Maintenance Fees 4,210
Sports Lighting Fees 17,270
Other Revenue 100
Subtotal - Other Revenues: 145,700
Transfer In:

Transfer In - PD-85 Operating Fund 234,170
Transfer In - CFD Empire Lakes 90,000
Subtotal - Transfer In: 324,170
Total Revenues Budget 1,647,620
Contribution to/(Use of) Fund Balance (596,790)$
Total Gross Estimated Assessments 1,164,189.50$
Total District EBU Count 37,554.50
Actual Assessment per EBU - Fiscal Year 2025/26 31.00$
Maximum Allowable Assessment per EBU - Fiscal Year 2025/26 31.00$

Each year, prior to the assessments being placed on the tax roll, the City will review the budget and determine the amount needed to maintain the improvements for the upcoming fiscal year.

The actual assessment will be based on the estimated costs of maintenance, available fund balance and maximum allowable assessment; however, it may not exceed the maximum unless the increase is approved by the property owners in accordance with Proposition 218.

It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year, or when the City expects to receive its apportionment of special assessments and tax collections from the County of San Bernardino, whichever is later. Beginning with Fiscal Year 2016/17, the City will maintain a Capital Reserve to be used for deferred maintenance and pending capital projects.

Page 506 ends

____________________________________________________________________________ Park and Recreation Improvement District No. PD-85 – City of Rancho Cucamonga 5 Fiscal Year 2025/26
The reserve balance information for the District is as follows:

Operating Capital Total
Reserve Reserve Reserve
Estimated Reserve Fund Balance, June 30, 2025 4,028,889$ 786,468$ 4,815,357$ Contribution to/(Use of) Reserve - Fiscal Year 2025/26 (567,398) (29,392) (596,790) Estimated Reserve Fund Balance, June 30, 2026 3,461,491$ 757,076$ 4, 218,567$

Definitions of Budget Items
The following definitions describe the costs and expenses included in the District Budget:

Operations and Maintenance: This item includes the costs of City staff to perform maintenance duties within the boundaries of the District.

Contract Services: This item includes the contract costs of a landscape maintenance company responsible for the ongoing maintenance of the District improvements.

Utilities: This item includes the costs to furnish electricity, water, and telephone services , as required, for the operation and maintenance of the sprinklers and irrigation controllers in the District.

Assessment Administration: This item includes the cost of all particular departments and staff of the City, as well as consultants, for providing the administration, coordination and management of District services, operations, and incidental expenses related to the District. This item also includes creation of an annual Engineer's Report, resolutions and placing the assessment amounts onto the County tax roll each year, along with responding to any public inquiries and future Proposition 218 balloting proceedings.

General Overhead: This item includes the costs of all central services departments of the City for providing the coordination of District services, inspections, annual bid management, responding to public concerns, public education, accounting, auditing and procedural matters associated with the District. This item also inclu des an allocation for general City staff time for administrative functions and systems that provide for a functional and operational District within the City's administrative structure.

Capital Outlay: This item includes new improvements to further enhance the level and quality of service provided within the boundaries of the District. This may include new monuments, irrigation systems, and other large improvements.

Page 507 ends

____________________________________________________________________________ Park and Recreation Improvement District No. PD-85 – City of Rancho Cucamonga 6 Fiscal Year 2025/26
Other Revenues: This includes other revenues that are not levied through the annual assessments that support the District operations. These other revenues may include: interest earnings, other rental/lease income (cell site tower leases), Park Maintenance Fees, Sports Field User Group Rentals, and parking permits (Metrolink Station paid parking).

METHOD OF SPREAD
The 1972 Act indicates that assessments may be apportioned by any formula or method which fairly distributes costs among all lots or parcels within the District in proportion to the estimated benefit received.

A. Definitions
The District is divided into three categories for the purpose of determining the assessments as follows:

CATEGORY A – includes parcels based on the number of existing residential units within certain ranges of parcel size.

CATEGORY B – includes all parcels not defined in Category A or Category C CATEGORY C – includes exempt parcels. Exempt parcels are those parcels listed by the County Assessor’s as exempt and/or which have an assessed value of less than $500.

B. Formula
The assessment formula is based on actual land use information contained in the current San Bernardino Assessor’s computer files and Assessor’s parcel maps.

Category A:

All parcels containing existing residential dwelling units and meeting the following conditions.

Parcel Size/Range Dwelling Units/Parcel
Less than 1.5 Acres and 1 or more dwelling units

1.51 to 3.5 Acres and 2 or more dwelling units

3.51 to 7.0 Acres and 4 or more dwelling units

7.01 to 14.0 Acres and 8 or more dwelling units

14.01 to 25 Acres and 15 or more dwelling units

25.01 Acres and larger 26 or more dwelling units

Category A is based on the number of existing residential units.

Page 508 ends

____________________________________________________________________________ Park and Recreation Improvement District No. PD-85 – City of Rancho Cucamonga 7 Fiscal Year 2025/26
Category B: All parcels not defined in Category A or Category C.

Category C: All exempt parcels as defined below:

1. All properties currently tax exempt;

2. All public ownership;

3. Railroad mainline right-of-ways;

4. Major utility transmission right-of-ways;

5. Mineral rights;

6. Parcels so small they currently cannot be built upon;

7. All normally assessable parcels within an assessed valuation of less than $500 and 1.5 acres or less; and,

C. Summary of Preliminary Assessment Amounts
Category A:

The preliminary estimated assessment rate, which will be levied during the Fiscal Year 2025/26, is $31.00 per residential dwelling unit for those parcels in Category A. Category A parcels containing more than one residential dwelling unit will be assessed for an amount equal to $31.00 times the number of residential dwelling units.

Category B:

The assessment, which may be levied for parcels within Category B during the Fiscal Year 2025/26, shall be according to the following schedule:

Definition Assessment Per Parcels
Single Family Residential $31.00
Multi-Family Residential $31.00
Less than 1.5 Acres $15.50

1.51 Acres to 3.50 Acres $46.50

3.51 Acres to 7.0 Acres $108.50

7.01 Acres to 14.0 Acres $217.00

14.01 Acres to 25.0 Acres $434.00

25.01 Acres and larger $775.00

Category C:

The assessment shall be $0.00 for Category C parcels.

Page 509 ends

____________________________________________________________________________ Park and Recreation Improvement District No. PD-85 – City of Rancho Cucamonga 8 Fiscal Year 2025/26
Annexations
There are no effective annexations for Fiscal Year 2025/26.

Boundary Map
An Assessment Diagram for the District is shown on the following page. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the County Assessor of the County of San Bernardino, at the time this report was prepared, and are incorporated by reference herein and made part of this Engineer’s Report.

Page 510 ends

____________________________________________________________________________ Park and Recreation Improvement District No. PD-85 – City of Rancho Cucamonga 9 Fiscal Year 2025/26

Page 511 ends

Resolution No. 2025-XXX – Page 1 of 2
ATTACHMENT 19
RESOLUTION NO. 2025-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO

CUCAMONGA, CALIFORNIA, ORDERING THE PREPARATION OF
ANNUAL ENGINEER’S REPORTS PURSUANT TO THE PROVISIONS

OF THE ASSESSMENT LAW FOR PROCEEDINGS FOR THE ANNUAL

ASSESSMENT LEVY WITHIN LANDSCAPE MAINTENANCE DISTRICT
NOS. 1, 2, 3B, 4 -R, 6 -R, 7, 8, 9 AND 10, INCLUSIVE, FOR FISCAL YEAR 2025/26

WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously undertaken proceedings to form and has formed certain maintenance districts pursuant to the terms and provisions of the “Landscaping and Lighting Act of 1972”, being Division 15, Part 2 of the Streets and Highways Code of the State of California (commencing with Section 22500) (the “1972 Act”), known and designated as Landscape Maintenance District Nos. 1, 2, 3B, 4-R, 6-R, 7, 8, 9 and 10, inclusive (each, a “District” and collectively, the “Districts”); and

WHEREAS, at this time the City Council desires to initiate proceedings pursuant to Chapter 3 of the 1972 Act to authorize the proposed new improvements and provide for the annual levy of assessments for the next ensuing fiscal year to provide for the annual costs for maintenance and servicing of improvements within the Districts; and

WHEREAS, the proceedings for the annual levy of assessments shall relate to the fiscal year commencing July 1, 2025, and ending June 30, 2026 (“Fiscal Year 2025/26”).

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,

HEREBY RESOLVES,
SECTION 1. Recitals. The above recitals are all true and correct.

SECTION 2. New Improvements or Substantial Changes in Existing Improvements. No new improvements are proposed to be added to the improvements to be maintained or serviced and no substantial changes in the existing improvements are proposed to be made for Fiscal Year 2025/26.

SECTION 3. Annual Engineer’s Reports. The City Engineer is hereby ordered to prepare and file with this City Council an Annual Engineer’s Report for each District relating to such annual assessment and levy in such District in accordance with the provisions of 1972 Act, Article XIIID of the Constitution of the State of California (“Article XIIID”) and the Proposition 218 Omnibus Implementation Act (Government Code Section 53750 and following) (the “Implementation Act”) (the 1972 Act, Article XIIID and the Implementation Act are referred to collectively as the “Assessment Law”).

SECTION 4. Filing of the Annual Engineer’s Reports. Upon completion, the Annual Engineer’s Report for each District shall be filed with the City Clerk, who shall then submit the same to this City Council for its consideration pursuant to the Assessment Law.

Page 512 ends

Resolution No. 2025-XXX – Page 2 of 2

PASSED, APPROVED, AND ADOPTED this ________ day of ______________ 2025.

Page 513 ends

Resolution No. 2025-XXX – Page 1 of 2
ATTACHMENT 20
RESOLUTION NO. 2025-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO

CUCAMONGA, CALIFORNIA, APPROVING THE PRELIMINARY
ANNUAL ENGINEER’S REPORTS FOR THE ANNUAL LEVY OF

ASSESSMENTS WITHIN LANDSCAPE MAINTENANCE DISTRICT
NOS. 1, 2, 3B, 4 -R, 6 -R, 7, 8, 9 AND 10, INCLUSIVE, FOR FISCAL YEAR 2025/26

WHEREAS, the City Council of the City of Rancho Cucamonga, California, pursuant to the provisions of Division 15, Part 2 of the Streets and Highways Code of the State of California (the “1972 Act”), Article XIIID of the Constitution of the State of California (“Article XIIID”) and the Proposition 218 Omnibus Implementation Act (Government Code Section 53750 and following) (the “Implementation Act”) (the 1972 Act, Article XIIID and the Implementation Act are referred to collectively as the “Assessment Law”), did, by previous Resolution, order the preparation of a separate report for the annual levy of assessments for Fiscal Year 202 5/26 (each, an “Annual Engineer’s Report”) in certain maintenance assessment districts known and designated as Landscape Maintenance District Nos. 1, 2, 3B, 4-R, 6-R, 7, 8, 9 and 10, inclusive (each, a “District” and collectively, the “Districts”); and

WHEREAS, there has now been presented to this City Council a separate Annual Engineer’s Report for each District as required by the Assessment Law and as previously directed by Resolution; and

WHEREAS, this City Council has now examined and reviewed each Annual Engineer’s Report as presented, and is satisfied with each and all of the items and documents as set forth in each such report, and is satisfied that the assessments , on a preliminary basis, have been allocated within each District in accordance with the special benefits received from the improvements to be maintained and serviced, as set forth in the applicable Annual Engineer’s Report.

WHEREAS, the annual assessments for Fiscal Year 202 5/26 proposed to be levied within each District as set forth in the applicable report do not exceed the annual assessments as previously authorized to be levied within such District and, therefore, the proposed levy of assessments for Fiscal Year 2025/26 within such District are not deemed to be “increased” over the maximum authorized annual assessments.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,

HEREBY RESOLVES,
SECTION 1. Recitals. The above recitals are all true and correct.

SECTION 2. Annual Engineer’s Reports. The Annual Engineer’s Report for each District as presented, consisting of the following:

A. Plans and specifications describing the general nature, location, and extent of the improvements to be maintained and serviced and the extent of such maintenance; B. An estimate of the cost of the maintenance of the improvements for the District for Fiscal Year 2025/26;
C. A diagram for such District, showing the area and properties proposed to be assessed;

Page 514 ends

Resolution No. 2025-XXX – Page 2 of 2

D. An annual assessment for Fiscal Year 2025/26 of the estimated costs of the maintenance and servicing of those improvements to be maintained and serviced during such Fiscal Year, assessing the net amount upon all assessable lots and/or parcels within such District in proportion to the special benefits received is hereby approved on a preliminary basis and is ordered to be filed in the Office of the City Clerk as a permanent record and to remain open for public inspection;
SECTION 3. The City Clerk shall certify to the passage and adoption of this Resolution, and the minutes of this meeting shall so reflect the presentation of the Annual Engineer’s Reports.

PASSED, APPROVED, AND ADOPTED this _______ day of _____________ 2025.

Page 515 ends

Resolution No. 2025-XXX – Page 1 of 5
ATTACHMENT 21
RESOLUTION NO. 2025-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO

CUCAMONGA, CALIFORNIA, DECLARING ITS INTENTION TO

PROVIDE FOR THE ANNUAL LEVY AND COLLECTION OF
ASSESSMENTS FOR FISCAL YEAR 20 25/26 IN LANDSCAPE
MAINTENANCE DISTRICT NOS. 1, 2, 3B, 4 -R, 6 -R, 7, 8, 9 AND 10,

INCLUSIVE, AND SETTING A TIME AND PLACE FOR A PUBLIC

HEARING THEREON

WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously formed certain maintenance districts and authorized the levy of assessments therein pursuant to the terms and provisions of the “Landscaping and Lighting Act of 1972,” being Division 15, Part 2 of the Streets and Highways Code of the State of California (commencing with Section 22500) (the “1972 Act”) in what are known and designated as Landscape Maintenance District Nos. 1, 2, 3B, 4 -R, 6 -R, 7, 8, 9 and 10, inclusive (each a “District” and collectively, the “Districts”); and

WHEREAS, this City Council has initiated proceedings to provide for the annual levy of assessments for Fiscal Year 2025/26 , to finance the costs and expenses necessary for continued maintenance and servicing of improvements within each District; and

WHEREAS, at this time, there has been presented and approved by this City Council, a separate report for each District identified by the distinctive designation of such District and entitled “Fiscal Year 2025/26 Annual Engineer’s Report” (each, an “Annual Engineer’s Report” and collectively, the “Annual Engineer’s Reports”) as required pursuant to Article 4 of Chapter 1 of the 1972 Act, Article XIIID of the Constitution of the State of California (“Article XIIID”) and the Proposition 218 Omnibus Implementation Act (Government Code Section 53750 and following) (the “Implementation Act”) (the 1972 Act, Article XIIID and the Implementation Act are referred to collectively as the “Assessment Law”), and this City Council desires to conduct the proceedings to authorize the levy of the annual assessments within each District; and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,

HEREBY RESOLVES,
SECTION 1. Recitals. The above recitals are all true and correct.

The improvements include, but are not limited to, turf, ground cover, planter beds, shrubs, plants and trees, landscape lighting, irrigation systems, electrical energy for irrigation controllers, hardscapes, entry signs, sound walls, and all ass ociated appurtenant facilities. A description of the specific improvements to be maintained and serviced within each District is set forth in Appendix A attached hereto and incorporated herein by this reference.

Page 516 ends

Resolution No. 2025-XXX – Page 2 of 5

"Maintenance" may include the furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of any improvement, including: (a) repair, removal, or replacement of all or any part of any improvement; (b) providing for the life, growth, health, and beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury; (c) the removal of trimmings, rubbish, debris, and other solid waste; and (d) the cleaning, sandblasting, and painting of walls and other improvements to remove or cover graffiti. "Service" may include the furnishing of: (a) electric current or energy, gas, or other illuminating agent for the lighting or operation of any improvements; and (b) water for the irrigation of any landscaping, the operation of any fountains, or the maintenance of any other improvements.

Reference is made to the applicable Annual Engineer’s Report for further information regarding the improvements to be maintained and serviced for each District and the scope of such maintenance and service.

SECTION 3. Annual Engineer’s Reports. The Annual Engineer’s Reports regarding the annual levy for each District for Fiscal Year 2025/26 have been preliminarily approved and directed to be filed in the Office of the City Clerk. Reference is made to the applicable such report for each District for a full and detailed description of the improvements to be maintained and serviced, the boundaries of such District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within such District.

SECTION 4. A
ssessment. The public interest and convenience requires, and it is the intention of this City Council to order , the annual levy of assessments for each District as set forth and described in the applicable Annual Engineer’s Report, and further it is determined to be in the best public interest and convenience to levy and collect annual assessments to pay the costs and expenses of such maintenance and service as estimated in such Annual Engineer’s Report.

Each such District shall include each and every parcel of land within the boundaries thereof; as such District is shown on a map or maps as approved by this City Council and on file in the Office of the City Clerk, and so designated by the name of such District.

SECTION 6. P
ublic Hearing. Notice is hereby given that a public hearing will be held on the 16th day of July 2025, at the hour of 7:00 p.m. or as soon thereafter as the matter may be heard, in the regular meeting of the City Council, being in the Council Chambers located at 10500 Civic Center Drive, Rancho Cucamonga, California, which is the time and place fixed by this City Council for the hearing of protests or objections in reference to the annual levy of assessments, to the extent of the maintenance, by any interested person and any other matters contained in this resolution. Any persons who wish to object to the proceedings for the annual levy should file a written protest with the City Clerk prior to the time set and scheduled for said public hearing.

SECTION 7. For
Information Regarding Proceedings. For any and all information relating to the proceedings, protest procedure, any documentation and/or information of a procedural or technical nature, your attention is directed to the below listed person at the City:

Page 517 ends

Resolution No. 2025-XXX – Page 3 of 5

Jevin Kaye
Finance Director
City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
(909) 774-2403

SECTION 8. Notice. The City Clerk is hereby authorized and directed to publish, pursuant to Government Code Section 6061, a copy of this Resolution in the Inland Valley Daily Bulletin, a newspaper of general circulation within said City, said publication shall be made one time and not less than ten (10) days before the date set for the Public Hearing.

PASSED, APPROVED, AND ADOPTED this _______ day of ______________ 2025.

Page 518 ends

Resolution No. 2025-XXX – Page 4 of 5

Appendix A

Descriptions of Improvements

This Appendix A contains general descriptions of the improvements to be maintained and serviced within each of the Districts. Please refer to the Annual Engineer’s Report for a full and complete description of the maintenance and service to be provided for each District.

Landscape Maintenance District No. 1
Landscaping:

Parkways (includes turf and ground cover)
Median Islands (includes turf and ground cover)
Paseos
Street Trees
Entry Monuments
Community Trails
Playground at Andover Place and Bedford Drive
Parks: Bear Gulch Park, East and West Beryl Park s, Old Town Park, Church Street Park, Golden Oaks Park, Hermosa Park, and Don Tiburcio Tapia Park (undeveloped)

Landscape Maintenance District No. 2
Landscaping:

Parkways (includes turf and ground cover)
Median Islands (includes turf and ground cover)
Paseos
Street Trees
Entry Monuments
Parks: Ellena Park, Kenyon Park, Victoria Arbors Park, Victoria Groves Park, Vintage Park and Windrows Park
Landscape Maintenance District No. 3B
Landscaping:

Parkways (includes turf and ground cover)
Median Islands (includes turf and ground cover)
Street Trees
Entry Monuments
Metrolink

Landscape Maintenance District No. 4-R
Landscaping:

Parkways (includes turf and ground cover)
Median Islands (includes turf and ground cover)
Paseos
Street Trees
Parks: Spruce Park, Mountain View Park, Ralph M. Lewis Park, Coyote Canyon Park, Milliken Park and West Greenway Park

Page 519 ends

Resolution No. 2025-XXX – Page 5 of 5

Landscape Maintenance District No. 6-R
Landscaping:

Parkways (includes turf and ground cover)
Median Islands (includes turf and ground cover)
Paseos
Street Trees
Community Trails
Landscape Maintenance District No. 7
Landscaping:

Parkways (includes turf and ground cover)
Median Islands (includes turf and ground cover)
Paseos
Street Trees
Community Trails
Parks: Etiwanda Creek Community Park
Landscape Maintenance District No. 8
Landscaping:

Parkways (includes turf and ground cover)
Median Islands (includes turf and ground cover)
Paseos
Street Trees
Community Trails
Landscape Maintenance District No. 9
Landscaping:

Parkways (includes turf and ground cover)
Median Islands (includes turf and ground cover)
Street Trees
Parks: Garcia Park
Landscape Maintenance District No. 10
Landscaping:

Parkways (includes turf and ground cover)
Median Islands (includes turf and ground cover)
Street Trees
Community Trails
Parks: Day Creek Park

Page 520 ends

Resolution No. 2025-XXX – Page 1 of 2
ATTACHMENT 22
RESOLUTION NO. 2025-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO

CUCAMONGA, CALIFORNIA, ORDERING THE PREPARATION OF
ANNUAL ENGINEER’S REPORTS PURSUANT TO THE PROVISIONS

OF THE ASSESSMENT LAW FOR PROCEEDINGS FOR THE ANNUAL

ASSESSMENT LEVY WITHIN STREET LIGHTING MAINTENANCE
DISTRICT NOS. 1, 2, 3, 4, 5, 6, 7 AND 8, INCLUSIVE, FOR FISCAL YEAR 2025/26

WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously undertaken proceedings to form and has formed certain maintenance districts pursuant to the terms and provisions of the “Landscaping and Lighting Act of 1972”, being Division 15, Part 2 of the Streets and Highways Code of the State of California (commencing with Section 22500) (the “1972 Act”), known and designated as Street Lighting Maintenance District Nos. 1, 2, 3, 4, 5, 6, 7 and 8, inclusive (each, a “District” and collectively, the “Districts”); and

WHEREAS, at this time, the City Council desires to initiate proceedings pursuant to Chapter 3 of the 1972 Act to authorize the proposed new improvements and provide for the annual levy of assessments for the next ensuing fiscal year to provide for the annual costs for maintenance and servicing of improvements within the Districts; and

WHEREAS, the proceedings for the annual levy of assessments shall relate to the fiscal year commencing July 1, 2025, and ending June 30, 2026 (“Fiscal Year 2025/26”).

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,

HEREBY RESOLVES,
SECTION 1. Recitals. The above recitals are all true and correct.

SECTION 2. New Improvements or Substantial Changes in Existing Improvements. No new improvements are proposed to be added to the improvements to be maintained and serviced and no substantial changes in the existing improvements are proposed to be made for Fiscal Year 2025/26.

SECTION 3. Annual Engineer’s Reports. The City Engineer is hereby ordered to prepare and file with this City Council an Annual Engineer’s Report for each District relating to such annual assessment and levy in such District in accordance with the provisions of Article 3 of Chapter 1 of the 1972 Act, Article XIIID of the Constitution of the State of California (“Article XIIID”) and the Proposition 218 Omnibus Implementation Act (Government Code Section 53750 and following) (the “Implementation Act”) (the 1972 Act, Article XIIID and the Implementation Act are referred to collectively as the “Assessment Law”).

Page 521 ends

Resolution No. 2025-XXX – Page 2 of 2

PASSED, APPROVED, AND ADOPTED this ________ day of _____________ 2025.

Page 522 ends

Resolution No. 2025-XXX – Page 1 of 2
ATTACHMENT 23
RESOLUTION NO. 2025-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO

CUCAMONGA, CALIFORNIA, APPROVING THE PRELIMINARY
ANNUAL ENGINEER’S REPORTS FOR THE ANNUAL LEVY OF

ASSESSMENTS WITHIN STREET LIGHTING MAINTENANCE
DISTRICT NOS. 1, 2, 3, 4, 5, 6, 7 AND 8, INCLUSIVE, FOR FISCAL YEAR 2025/26
WHEREAS, the City Council of the City of Rancho Cucamonga, California, pursuant to the provisions of Division 15, Part 2 of the Streets and Highways Code of the State of California (the “1972 Act”), Article XIIID of the Constitution of the State of California (“Article XIIID”) and the Proposition 218 Omnibus Implementation Act (Government Code Section 53750 and following) (the “Implementation Act”) (the 1972 Act, Article XIIID and the Implementation Act are referred to collectively as the “Assessment Law”), did, by previous Resolution, order the preparation of a separate report for the annual levy of assessments for Fiscal Year 2025/26 (each, an “Annual Engineer’s Report”) in certain maintenance assessment districts known and designated as Street Lighting Maintenance District Nos. 1, 2, 3, 4, 5, 6, 7 and 8, inclusive (each, a “District” and collectively, the “Districts”); and WHEREAS, there has now been presented to this City Council a separate Annual Engineer’s Report for each District as required by the Assessment Law and as previously directed by Resolution; and WHEREAS, this City Council has now examined and reviewed each Annual Engineer’s Report as presented, and is satisfied with each and all of the items and documents as set forth in each report, and is satisfied that the assessments, on a preliminary basis, have been spread within each District in accordance with the special benefits received from the improvements to be maintained and serviced, as set forth in the applicable Annual Engineer’s Report.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, HEREBY

RESOLVES,
SECTION 1. Recitals. The above recitals are all true and correct.

SECTION 2. Annual Engineer’s Reports. The Annual Engineer’s Report for each District as presented, consisting of the following:

A. Plans and specifications describing the general nature, location and extent of the improvements to be maintained and serviced and the extent of such maintenance; B. An estimate of the cost of the maintenance of the improvements for the District for Fiscal Year 2025/26;
C. A diagram for such District, showing the area and properties proposed to be assessed; and
D. An annual assessment for Fiscal Year 2025/26 of the estimated costs of the maintenance and servicing of those improvements to be maintained and serviced during such Fiscal Year, assessing the net amount upon all assessable lots and/or parcels within such District in proportion to the special benefits received is hereby approved on a preliminary basis and is ordered to be filed in the Office of the City Clerk as a permanent record and to remain open to public inspection.

Page 523 ends

Resolution No. 2025-XXX – Page 3 of 2
SECTION 3.The City Clerk shall certify to the passage and adoption of this Resolution, and the minutes of this meeting shall so reflect the presentation of the Annual Engineer’s Reports.

PASSED, APPROVED, AND ADOPTED this ________ day of ____________ 2025.

Page 524 ends

Resolution No. 2025-XXX – Page 1 of 4
ATTACHMENT 24
RESOLUTION NO. 2025-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO

CUCAMONGA, CALIFORNIA, DECLARING ITS INTENTION TO

PROVIDE FOR THE ANNUAL LEVY AND COLLECTION OF
ASSESSMENTS FOR FISCAL YEAR 2025/26 IN STREET LIGHTING MAINTENANCE DISTRICT NOS. 1, 2, 3, 4, 5, 6, 7 AND 8, INCLUSIVE,

AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING THEREON

WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously formed certain maintenance districts and authorized the levy of assessments therein pursuant to the terms and provisions of the “Landscaping and Lighting Act of 1972,” being Division 15, Part 2 of the Streets and Highways Code of the State of California (commencing with Section 22500) (the “1972 Act”) in what are known and designated as Street Lighting Maintenance District Nos. 1, 2, 3, 4, 5, 6, 7 and 8, inclusive (each a “District” and collectively, the “Districts”); and

WHEREAS, this City Council has initiated proceedings to provide for the annual levy of assessments for Fiscal Year 2025/26, to finance the costs and expenses necessary for continued maintenance and servicing of improvements within each District; and

WHEREAS, at this time, there has been presented and approved by this City Council, a separate report for each District identified by the distinctive designation of such District and entitled “Fiscal Year 2025/26 Annual Engineer’s Report” (each, an “Annual Engineer’s Report” and collectively, the “Annual Engineer’s Reports”) as required pursuant to Article 4 of Chapter 1 of the 1972 Act, Article XIIID of the Constitution of the State of California (“Article XIIID”) and the Proposition 218 Omnibus Implementat ion Act (Government Code Section 53750 and following) (the “Implementation Act”) (the 1972 Act, Article XIIID and the Implementation Act are referred to collectively as the “Assessment Law”), and this City Council desires to conduct the proceedings to authorize the levy of the annual assessments within each District; and

WHEREAS, the annual assessments for Fiscal Year 2025/26 proposed to be levied within each District as set forth in the applicable Annual Levy Report do not exceed the annual assessments as previously authorized to be levied within such District and, therefore, the proposed levy of assessments for Fiscal Year 2025/26 within such District are not deemed to be “increased” over the maximum authorized annual assessments.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, HEREBY

RESOLVES,
SECTION 1. Recitals. The above recitals are all true and correct.

The improvements include, but are not limited to, street lights , traffic signals and appurtenant facilities related thereto. A description of the specific improvements to be acquired, maintained and serviced within each District is set forth in Appendix A attached hereto and incorporated herein by this reference.

The maintenance of the improvements includes the furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of any improvement. Service includes the furnishing of electric current or energy, gas, or other illuminating agent for any improvement.

Page 525 ends

Resolution No. 2025-XXX – Page 2 of 4

Reference is made to the applicable Annual Engineer’s Report for further information regarding the improvements to be acquired, maintained and serviced for each District and the scope of such maintenance and service.

SECTION 3. Annual Engineer’s Reports. The Annual Engineer’s Reports regarding the annual levy for each District for Fiscal Year 2025/26 have been preliminarily approved and directed to be filed in the Office the City Clerk. Reference is made to the applicable such report for each District for a full and detailed description of the improvements to be maintained and serviced, the boundaries of such District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within such District.

SECTION 4. A ssessment. The public interest and convenience requires, and it is the intention of this City Council to order, the annual levy of assessments for each District as set forth and described in the applicable Annual Engineer’s Report, and further it is determined to be in the best public interest and convenience to levy and collect annual assessments to pay the costs and expenses of such maintenance and service as estimated in such Annual Engineer’s Report.

SECTION 5. B
oundaries o f Districts. The proposed maintenance and service work as described in the Annual Engineer’s Report for each District is, in the opinion of this City Council, of special benefit to the properties within the boundaries of such District, and this City Council makes the costs and expenses of such maintenance and service chargeable upon each such District, which District said City Council hereby declares to be the District specially benefited by such maintenance and service, and to be further assessed pursuant to the Assessment Law to pay the costs and expenses thereof. Each such District shall include each and every parcel of land within the boundaries thereof; as such District is shown on a map or maps as approved by this City Council and on file in the Office of the City Clerk, and so designated by the name of such District.

Jevin Kaye
Finance Director
City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
(909) 774-2403

Page 526 ends

Resolution No. 2025-XXX – Page 3 of 4

PASSED, APPROVED, AND ADOPTED this __________ day of _____________ 2025.

Page 527 ends

Resolution No. 2025-XXX – Page 4 of 4

Appendix A

Descriptions of Improvements

Street Lighting Maintenance District No. 1
The installation/maintenance of street lights and traffic signals on arterial streets that are throughout the City.

Street Lighting Maintenance District No. 2
The installation/maintenance of street lights and traffic signals on local streets that are generally west of Haven Avenue.

Street Lighting Maintenance District No. 3
The installation/maintenance of street lights and traffic signals located within the Victoria Planned Community.

Street Lighting Maintenance District No. 4
The installation/maintenance of street lights and traffic signals located within the Terra Vista Planned Community.

Street Lighting Maintenance District No. 5
The installation/maintenance of street lights and traffic signals located within the Caryn Planned Community.

Street Lighting Maintenance District No. 6
The installation/maintenance of street lights and traffic signals located on commercial and industrial streets throughout the City but that are not within an existing local maintenance district. This area is located generally south of Foothill Boulevard.

Street Lighting Maintenance District No. 7
The installation/maintenance of street lights and traffic signals on local streets within this area of the City is known as "North Etiwanda ". This area is located generally east of Day Creek Channel and north of Highland Avenue.

Street Lighting Maintenance District No. 8
The installation/maintenance of street lights and traffic signals on local streets within this area of the City is known as "South Etiwanda". This area is located generally east of Etiwanda Avenue, north of Foothill Boulevard and south of Highland Avenue.

Page 528 ends

Resolution No. 2025-XXX – Page 1 of 2
ATTACHMENT 25
RESOLUTION NO. 2025-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO

CUCAMONGA, CALIFORNIA, ORDERING THE PREPARATION OF
THE ANNUAL ENGINEER’S REPORT PURSUANT TO THE

PROVISIONS OF THE ASSESSMENT LAW FOR PROCEEDINGS FOR

THE ANNUAL ASSESSMENT LEVY WITHIN PARK AND
RECREATION IMPROVEMENT DISTRICT NO. PD- 85 FOR FISCAL
YEAR 2025/26

WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously undertaken proceedings to form and has formed that certain maintenance district pursuant to pursuant to the terms and provisions of the “Landscaping and Lighting Act of 1972”, being Division 15, Part 2 of the Streets and Highways Code of the State of California (commencing with Section 22500) (the “1972 Act”), known and designated as Park and Recreation Improvement District No. PD-85 (the “District”); and

WHEREAS, at this time the City Council desires to initiate proceedings pursuant to Chapter 3 of the 1972 Act to provide for the annual levy of assessments for the next ensuing fiscal year to provide for the annual costs for maintenance and servicing of improvements within the District; and

WHEREAS, the proceedings for the annual levy of assessments shall relate to the fiscal year commencing July 1, 2025, and ending June 30, 2026 (“Fiscal Year 2025/26”).

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,

HEREBY RESOLVES,
SECTION 1. Recitals. The above recitals are all true and correct.

SECTION 3. Annual Engineer’s Report. The City Engineer is hereby ordered to prepare and file with this City Council an Annual Engineer’s Report for the District relating to such annual assessment and levy in such District in accordance with the provisions of 1972 Act, Article XIIID of the Constitution of the State of California (“Article XIIID”) and the Proposition 218 Omnibus Implementation Act (Government Code Section 53750 and following) (the “Implementation Act”) (the 1972 Act, Article XIIID and the Implementation Act are referred to collectively as the “Assessment Law”).

SECTION 4. Filing of the Annual Engineer’s Report. Upon completion, the Annual Engineer’s Report for the District shall be filed with the City Clerk, who shall then submit the same to this City Council for its consideration pursuant to the Assessment Law.

Page 529 ends

Resolution No. 2025-XXX – Page 2 of 2

PASSED, APPROVED, AND ADOPTED this ________ day of _____________ 2025.

Page 530 ends

Resolution No. 2025-XXX – Page 1 of 2
ATTACHMENT 26
RESOLUTION NO. 2025-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO

CUCAMONGA, CALIFORNIA, APPROVING THE PRELIMINARY
ANNUAL ENGINEER’S REPORT FOR THE ANNUAL LEVY OF

ASSESSMENTS WITHIN PARK AND RECREATION IMPROVEMENT
DISTRICT NO. PD-85 FOR FISCAL YEAR 2025/26

WHEREAS, the City Council of the City of Rancho Cucamonga, California, pursuant to the provisions of Division 15, Part 2 of the Streets and Highways Code of the State of California (the “1972 Act”), Article XIIID of the Constitution of the State of California (“Article XIIID”) and the Proposition 218 Omnibus Implementation Act (Government Code Section 53750 and following) (the “Implementation Act”) (the 1972 Act, Article XIIID and the Implementation Act are referred to collectively as the “Assessment Law”), did, by previous Resolution, order the preparation of a report for the annual levy of assessments for Fiscal Year 2025/26 (the “Annual Engineer’s Report”) in a certain maintenance assessment district known and designated as Park and Recreation Improvement District No. PD -85 (the “District”); and

WHEREAS, there has now been presented to this City Council the Annual Engineer’s Report for the District as required by the Assessment Law and as previously directed by Resolution; and

WHEREAS, this City Council has now examined and reviewed the Annual Engineer’s Report as presented, and is satisfied with each and all of the items and documents as set forth in such report, and is satisfied that the assessments , on a preliminary basis, have been allocated within the District in accordance with the special benefits received from the improvements to be maintained and serviced, as set forth in the Annual Engineer’s Report.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,

HEREBY RESOLVES,
SECTION 1. Recitals. The above recitals are all true and correct.

SECTION 2. Annual Engineer’s Reports. The Annual Engineer’s Report for the District as presented, consisting of the following:

A. Plans and specifications describing the general nature, location and extent of the improvements to be maintained and serviced and the extent of such maintenance; B. An estimate of the cost of the maintenance of the improvements for the District for Fiscal Year 2025/26;
C. A diagram for the District, showing the area and properties proposed to be assessed; and D. An annual assessment for Fiscal Year 2025/26 of the estimated costs of the maintenance and servicing of those improvements to be maintained and serviced during such Fiscal Year, assessing the net amount upon all assessable lots and/or parcels within such District in proportion t o the special benefits received is hereby approved on a preliminary basis and is ordered to be filed in the Office of the City Clerk as a permanent record and to remain open for public inspection.

Page 531 ends

Resolution No. 2025-XXX – Page 2 of 2

SECTION 3. The City Clerk shall certify to the passage and adoption of this Resolution, and the minutes of this meeting shall so reflect the presentation of the Annual Engineer’s Report.

PASSED, APPROVED, AND ADOPTED this _______ of _____________ 2025.

Page 532 ends

Resolution No. 2025-XXX – Page 1 of 3
ATTACHMENT 27
RESOLUTION NO. 2025-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO

CUCAMONGA, CALIFORNIA, DECLARING ITS INTENTION TO

PROVIDE FOR THE ANNUAL LEVY AND COLLECTION OF
ASSESSMENTS FOR FISCAL YEAR 2025/26 WITHIN PARK AND
RECREATION IMPROVEMENT DISTRICT NO. PD-85 AND SETTING A

TIME AND PLACE FOR A PUBLIC HEARING THEREON
WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously formed that certain maintenance district and authorized the levy of assessments therein pursuant to the terms and provisions of the “Landscaping and Lighting Act of 1972,” being Division 15, Part 2 of the Streets and Highways Code of the State of California (commencing with Section 22500) (the “1972 Act”) in what is known and designated as Park and Recreation Improvement District No. PD-85 (the “District”); and WHEREAS, this City Council has initiated proceedings to provide for the annual levy of assessments for Fiscal Year 2025/26, to finance the costs and expenses necessary for continued maintenance and servicing of improvements within the District; and WHEREAS, at this time, there has been presented and approved by this City Council, a separate report for the District identified by the distinctive designation of such District and entitled “Fiscal Year 2025/26 Annual Engineer’s Report” (the “Annual Engineer’s Report”) as required pursuant to Article 4 of Chapter 1 of the 1972 Act, Article XIIID of the Constitution of the State of California (“Article XIIID”) and the Proposition 218 Omnibus Implementation Act (Government Code Section 53750 and following) (the “Implementation Act”) (the 1972 Act, Article XIIID and the Implementation Act are referred to collectively as the “Assessment Law”), and this City Council desires to conduct the proceedings to authorize the levy of the annual assessments within the District; and
WHEREAS, the annual assessments for Fiscal Year 2025/26 proposed to be levied within the District as set forth in the report do not exceed the annual assessments as previously authorized to be levied within such District and, therefore, the proposed levy of assessments for Fiscal Year 2025/26 within such District are not deemed to be “increased” over the maximum authorized annual assessments.

NOW, THEREFORE, by the City Council of the City of Rancho Cucamonga, as follows:

SECTION 1. Recitals. The above recitals are all true and correct.

SECTION 2. Improvements and Maintenance and Servicing Thereof. The public interest and convenience requires the City Council, and it is the intention of this City Council, to undertake proceedings for the annual levy and collection of assessments within the District for the continued maintenance and servicing of the improvements authorized to be maintained and serviced within such District. "Maintenance" may include the furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of any improvement, including: (a) repair, removal, or replacement of all or any part of any improvement; (b) providing for the life, growth, health, and beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury; (c) the removal of trimmings, rubbish, debris, and other solid waste; and, (d) the cleaning, sandblasting, and painting of walls and other improvements to remove or cover graffiti. "Service" may include the furnishing of: (a) electric current or energy, gas, or other illuminating agent for the lighting or operation of any improvements; and, (b) water for the irrigation of any landscaping, the operation of any fountains, or the maintenance of any other improvements.

Page 533 ends

Resolution No. 2025-XXX – Page 2 of 3
A description of the improvements to be maintained and the maintenance and services to be provided is set forth in Appendix A attached hereto and incorporated herein by this reference.

SECTION 3. Annual Engineer’s Report. The Annual Engineer’s Report regarding the annual levy for the District for Fiscal Year 2025/26, has been preliminarily approved and directed to be filed in the office the City Clerk. Reference is made to such Report for the District for a full and detailed description of the improvements to be maintained and serviced, the boundaries of such District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within such District.

SECTION 4. Assessment. The public interest and convenience requires, and it is the intention of this City Council to order, the annual levy of assessments for the District as set forth and described in the Annual Engineer’s Report, and further it is determined to be in the best public interest and convenience to levy and collect annual assessments to pay the costs and expenses of such maintenance and service as estimated in such Annual Engineer’s Report.

SECTION 5. Boundaries of District. The proposed maintenance and service work as described in the Annual Engineer’s Report for the District is, in the opinion of this City Council, of special benefit to the properties within the boundaries of such District, and this City Council makes the costs and expenses of such maintenance and service chargeable upon such District, which District said City Council hereby declares to be the District specially benefited by such maintenance and service, and to be further assessed pursuant to the Assessment Law to pay the costs and expenses thereof. The District shall include each and every parcel of land within the boundaries thereof; as such District is shown on a map or maps as approved by this City Council and on file in the Office of the City Clerk, and so designated by the name of such District.

SECTION 6. Public Hearing. Notice is hereby given that a public hearing will be held on the 16th day of July 2025, at the hour of 7:00 p.m. or as soon thereafter as the matter may be heard, in the regular meeting of the City Council, being in the Council Chambers located at 10500 Civic Center Drive, Rancho Cucamonga, California, which is the time and place fixed by this City Council for the hearing of protests or objections in reference to the annual levy of assessments, to the extent of the maintenance, by any interested person and any other matters contained in this resolution. Any persons who wish to object to the proceedings for the annual levy should file a written protest with the City Clerk prior to the time set and scheduled for said public hearing.

SECTION 7. For Information Regarding Proceedings. For any and all information relating to the proceedings, protest procedure, any documentation and/or information of a procedural or technical nature, your attention is directed to the below listed person at the City:

Jevin Kaye
Finance Director
City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
(909) 774-2403
SECTION 8. Notice. The City Clerk is hereby authorized and directed to publish, pursuant to Government Code Section 6061, a copy of this Resolution in the Inland Valley Daily Bulletin, a newspaper of general circulation within said City, said publication shall be made one time and not less than ten (10) days before the date set for the Public Hearing.

PASSED, APPROVED, AND ADOPTED this _______ day of ____________ 2025.

Page 534 ends

Resolution No. 2025-XXX – Page 4 of 3
Appendix A
Descriptions of Improvements and Maintenance and Services This Appendix A contains a general description of the improvements to be maintained and serviced and a description of such maintenance and services.

2. The maintenance and operation of Red Hill Community Park including, but not limited to, grading, planting, irrigation, onsite roads, sidewalks, parking lots, lighting, waterscape, restrooms, senior citizen facilities, playground equipment, picnic facilities, major lighted athletic facilities, jogging trail, sanitary sewer connections and onsite drainage inlets.

Page 535 ends

DATE:June 4, 2025
TO:President and Members of the Board of Directors
FROM:John R. Gillison, City Manager
INITIATED BY: Robert Neiuber, Senior Human Resources Director Emily Nielsen, Senior Human Resources Business Partner
SUBJECT: Consideration to Approve a Resolution Adopting a Side Letter Agreement Between the Rancho Cucamonga Fire Protection District and the Fire Union Local 2274 and Approving Updated Fire Union Local 2274 Salary Schedule. (RESOLUTION NO. FD 2025-005) (FIRE)
RECOMMENDATION:

Staff recommends that the Fire Board adopt the attached resolution approving a Side Letter Agreement between the Rancho Cucamonga Fire Protection District and the Fire Union Local 2274, updating the process related to the Fire Staff Premium and Canine Assignment.

Additionally, staff recommends the Fire Board adopt the attached resolution approving an updated Fire Union Local 2274 salary schedule.

BACKGROUND:

The Fire Board previously approved a Memorandum of Understanding (MOU) between the Rancho Cucamonga Fire Protection District (District) and the Fire Union Local 2274 effective July 1, 2022 through June 30, 2026.

In May of 2025, the District and Fire Union Local 2274 met and conferred in good faith and agreed to an updated MOU process related to the Fire Staff Premium and Canine Assignment.

ANALYSIS:

The agreed amendment to Article II, Section 2, Number 14 of the MOU: Fire Staff Premium, addresses employees who are assigned administrative work. This amendment provides a stipend for Fire Union employees that are routinely and consistently assigned to administrative work during normal hours of employment that may differ from the work schedule of fire suppression personnel.

The agreed addition to Article II, Section 2 of the MOU: Canine Assignment, provides a half hour of pay per day at an agreed upon rate for the care, grooming, and feeding of the canine for employees assigned to the COAST Team and the Peer Support Service Dog program. With the Rancho Cucamonga Fire Protection District expanding its services to include canine support programs for both internal staff and community members, this addition to the MOU establishes the required procedures and outlines the supplemental compensation provisions for employees assigned to work with a service dog.

Page 536 ends

Page 2 ends

2 8
5 9
Staff recommends the Fire Board adopt the attached resolution approving the Side Letter Agreement between the Rancho Cucamonga Fire Protection District and the Fire Union Local 2274, updating the process related to the Fire Staff Premium and Canine Assignment. This Side Letter Agreement shall be incorporated into the MOU. The MOU will remain in full force and effect except to the extent modified by this Side Letter Agreement.

Effective June 21, 2025 the Fire Union Local 2274 salary schedule will reflect the update to the Fire Staff premium as outlined in the Side Letter Agreement. Staff recommends the Fire Board adopt the attached resolution approving the updated Fire Union Local 2274 salary schedule.

FISCAL IMPACT:

The fiscal impact is $12,600 for FY 2025-2026. This fiscal impact is being accounted for in the FY 2025-2026 budget process.

COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:

This item addresses the City Council’s core value of working together cooperatively and respectfully with each other, staff and stakeholders.

ATTACHMENTS:

Attachment 1 – Resolution FD 2025-005 – Side Letter Agreement and Salary Schedule

Page 537 ends

RESOLUTION NO. FD 2025-XXX

A RESOLUTION OF THE BOARD OF DIRECTORS OF THE

RANCHO CUCAMONGA FIRE PROTECTION DISTRICT,

RANCHO CUCAMONGA, CALIFORNIA, APPROVING SIDE

LETTER AGREEMENT BETWEEN RANCHO CUCAMONGA
FIRE PROTECTION DISTRICT AND FIRE UNION LOCAL 2274
AND APPROVING UPDATED FIRE UNION LOCAL 2274

SALARY SCHEDULE

WHEREAS, representatives of the Rancho Cucamonga Fire Protection District (District) and Fire Union Local 2274 representatives have met and conferred pursuant to the provisions of Meyers-Milias-Brown Act (California Government Code §3500, et seq.) with regard to terms and conditions of employment; and

WHEREAS, representatives of the District and Fire Union Local 2274 have agreed upon and presented to this Fire Board a Side Letter Agreement (see attached Side Letter Agreement), effective June 21, 2025; and

WHEREAS, the Fire Board of the Rancho Cucamonga Fire Protection District has determined that it is necessary for the efficient operation and management of District policies be established prescribing salary ranges, benefits and holidays and other policies for employees of the Rancho Cucamonga Fire Protection District; and

WHEREAS, the Fire Board of the Rancho Cucamonga Fire Protection District has previously adopted salary resolutions establishing salary ranges, benefits and other terms of employment for employees of the Rancho Cucamonga Fire Protection District; and

WHEREAS, the Fire Board of the Rancho Cucamonga Fire Protection District recognizes that it is necessary from time to time to amend the salary resolution to accommodate changes in position titles, classifications salary ranges, benefits and other terms of employment; and

NOW, THEREFORE, THE FIRE BOARD OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT HEREBY RESOLVES that said Fire Union Local 2274 salary schedule (Exhibit A) and Side Letter Agreement with Fire Union Local 2274 are hereby approved and the City Manager is hereby authorized to sign said Side Letter Agreements on behalf of the Rancho Cucamonga Fire Protection District, and the City Clerk to attest thereto.

PASSED, APROVED AND ADOPTED this ______ day of ___________, 2025.

ATTACHMENT 1

Page 538 ends

1 SIDE LETTER AGREEMENT

BETWEEN RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
AND THE FIRE UNION LOCAL 2274

The Rancho Cucamonga Fire Protection District (''District''} and the Fire Union Local 2274 (collectively, the "Parties''} entered into a Memorandum of Understanding ("MOU'') that commenced on July I, 2022. and expires on June 30, 2026.

The Parties met and conferred in good faith in May of 2025. The Parties agreed to an updated MOU process related to the Fire Staff Premium and Canine Assignment.

Fire Union Local 2274: ARTICLE II COMPENSATION – Section 2 Salary Plan

14. Fire Staff Premium
The District agrees to provide a stipend that is equivalent to 9.3% percent of the employee’s current base salary, to rank and file local firefighters who are routinely and consistently assigned to administrative work during normal hours of employment that may differ from the work schedule of fire suppression personnel.

18. Canine Assignment: Community Outreach and Support Team (COAST) Service Dog and Peer Support Service Dog programs

At the sole discretion and authority of the Fire Chief, an employee of the Rancho Cucamonga Fire Protection District may be assigned to work with a Community Outreach and Support Team (COAST) Service Dog or a Peer Support Service Dog (Service dog).

The employee assigned to work with a Service dog will be responsible for all duties involved in the care, grooming, feeding and training of the canine and maintenance of the vehicle used to transport the canine.

The assignment will not be a promotion. An employee may be removed from a canine assignment at the discretion of the Fire Chief or designee, and unless specifically stated as such, removal from such assignment will not be considered punitive in nature,

Time spent by the employee for off duty care and feeding of the canine will be hours worked pursuant to the Fair Labor Standards Act (FLSA) (29 United States Code Sections 201 et seq.). The employee will be compensated for thirty (30) minutes each day for the off-duty care, grooming, feeding and training of the canine and maintenance of the vehicle used to transport the canine, which the Parties agree after analyzing the duties required and the time necessary to perform them, is a reasonable amount of time to complete these required off-duty tasks. The employee may spend more than thirty (30) minutes a day off- duty with the canine, but any time over the agreed upon thirty (30) minutes a day shall be normal owner-related activities for the enjoyment of the individual and the canine and shall not be compensated.

The Parties have also agreed that the seven (7) hours for off-duty care, grooming, feeding and training of the canine and maintenance of the vehicle used to transport the canine each pay period referenced above will be compensated at the base rate of twenty-three dollars ($23.00) per hour and paid at 1.5 times that rate.

Page 539 ends

2 The provisions set forth herein were intended by the P arties to comply with the requirements of the FLSA as set out in Leever v. City of Carson City, 360 F.3d 1014 (9th Cir. 2004) and 29 Code of Federal Regulations §785.23 as a reasonable approximation of the time spent in the care and feeding of an assigned Service dog.

The pay for the off -duty care, grooming, feeding and training of the canine and maintenance of the vehicle used to transport the canine shall not be reportable to CalPERS as special compensation under 2 California Code of Regulations, section 571, nor as pensionable compensation under 2 California Code of Regulations, section 571.1.

Whenever possible, training and veterinarian visits should be scheduled while the assigned employee is on-duty. Any required deployment, training or vet visits, etc. outside of regular working hours shall be considered hours worked under the FLSA and compensated at the employee’s ordinary rate of pay and not the agreed upon canine rate set out above.

All food, training, veterinary services, and canine equipment will be paid for or reimbursed by the Fire District and is not considered compensation to the employee.

The compensation shall not be paid during any period of extended leave, e.g., more than one consecutive pay period, during which the employee is no longer responsible for caring for the Service dog. When an employee serves as a secondary comfort canine handler, they will be compensated for thirty (30) minutes each day of off-duty time caring for the canine as outlined above. When not caring for the canine due to being on leave or otherwise not available during off -duty days, the lead handler shall not re ceive handler compensation.

Both the lead and secondary handler shall not be compensated for the same calendar day.

19. Stipend/ Premium Pay Limitation

This Side Letter of Agreement shall be incorporated into the MOU. The MOU shall remain in full force and effect except to the extent modified by this Side Letter of Agreement. This Side Letter of Agreement shall not be effective until ratified by the District Board and approved by the Fire Union Local 2274.

For the Fire Protection District For the Fire Union Local 2274

___________________________________ ___________________________________ John Gillison Daniel Navarrette, President
City Manager Fire Union Local 2274

Page 540 ends

Resolution No. FD 2025-XXX

A B C D E
FIRE CAPTAIN 40.23 42.25 44.37 46.58 48.90 Hourly
4,506.22 4,732.20 4,969.11 5,216.96 5,476.96 Bi-Weekly
9,763.48 10,253.11 10,766.42 11,303.42 11,866.74 Monthly FIRE CAPTAIN 40.23 42.25 44.37 46.58 48.90 Hourly
SPECIALIST 4,506.22 4,732.20 4,969.11 5,216.96 5,476.96 Bi-Weekly 9,763.48 10,253.11 10,766.42 11,303.42 11,866.74 Monthly FIRE ENGINEER 34.30 36.00 37.82 39.70 41.69 Hourly
3,841.65 4,032.40 4,235.29 4,446.69 4,669.02 Bi-Weekly
8,323.57 8,736.86 9,176.47 9,634.50 10,116.22 Monthly
FIREFIGHTER 29.96 31.46 33.04 34.69 36.43 Hourly
3,355.67 3,523.34 3,700.72 3,885.39 4,079.78 Bi-Weekly
7,270.62 7,633.89 8,018.22 8,418.35 8,839.52 Monthly
FIELD TRAINING OFFICER 56.32 59.14 62.08 65.18 68.45 Hourly (40 hour Workweek) 4,505.70 4,731.33 4,966.51 5,214.71 5,475.92 Bi-Weekly 9,762.36 10,251.22 10,760.78 11,298.53 11,864.50 Monthly HAZARDOUS MATERIAL STIPEND (5% of Fire Engr. Step E)
(40 Hour Workweek) 2.92 2.92 2.92 2.92 2.92 Hourly
(56 Hour Workweek) 2.08 2.08 2.08 2.08 2.08 Hourly
233.45 233.45 233.45 233.45 233.45 Bi-Weekly
505.81 505.81 505.81 505.81 505.81 Monthly
PARAMEDIC STIPEND (13.92% of Fire Engr. Step E)
(40 Hour Workweek) 8.12 8.12 8.12 8.12 8.12 Hourly
(56 Hour Workweek) 5.80 5.80 5.80 5.80 5.80 Hourly
649.93 649.93 649.93 649.93 649.93 Bi-Weekly
1,408.18 1,408.18 1,408.18 1,408.18 1,408.18 Monthly
TECHNICAL RESCUE STIPEND (5% of Fire Engr. Step E)
(40 Hour Workweek) 2.92 2.92 2.92 2.92 2.92 Hourly
(56 Hour Workweek) 2.08 2.08 2.08 2.08 2.08 Hourly
233.45 233.45 233.45 233.45 233.45 Bi-Weekly
505.81 505.81 505.81 505.81 505.81 Monthly
.

TERRORISM LIAISON OFFICER STIPEND (2.5% of Fire Engr. Step E) (40 Hour Workweek) 1.46 1.46 1.46 1.46 1.46 Hourly
(56 Hour Workweek) 1.04 1.04 1.04 1.04 1.04 Hourly
116.73 116.73 116.73 116.73 116.73 Bi-Weekly
252.91 252.91 252.91 252.91 252.91 Monthly
BA, BS, or Fire Officer Certification
(40 Hour Workweek) 1.83 1.83 1.83 1.83 1.83 Hourly
(56 Hour Workweek) 1.31 1.31 1.31 1.31 1.31 Hourly
146.31 146.31 146.31 146.31 146.31 Bi-Weekly
317.00 317.00 317.00 317.00 317.00 Monthly
MA, MS or Chief Officer Certification
(40 Hour Workweek) 2.74 2.74 2.74 2.74 2.74 Hourly
(56 Hour Workweek) 1.96 1.96 1.96 1.96 1.96 Hourly
219.23 219.23 219.23 219.23 219.23 Bi-Weekly
475.00 475.00 475.00 475.00 475.00 Monthly
Fire Staff Premium (9.3% of the Employee’s Current Base Salary)

FIRE UNION
June 21, 2025

ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES
Fire Union Salary Schedule
June 21, 2025
Exhibit A

Page 541 ends

DATE:June 4, 2025
TO:Mayor and Members of the City Council
FROM:John R. Gillison, City Manager
INITIATED BY: Peter Castro, Deputy City Manager/Administrative Services Robert Neiuber, Senior Human Resources Director
Emily Nielsen, Senior Human Resources Business Partner
SUBJECT: Consideration to Adopt a Resolution Approving a Memorandum of Understanding between the City of Rancho Cucamonga and the Teamsters Local 1932. (RESOLUTION NO. 2025-036) (CITY)
RECOMMENDATION:

Staff recommends the City Council adopt the attached resolution approving a 12-month memorandum of understanding between the City of Rancho Cucamonga and the Teamsters Local 1932.

BACKGROUND:

The City Council previously approved a thirty-six-month memorandum of understanding between the City of Rancho Cucamonga and the Teamsters Local 1932, effective July 1, 2022, to June 30, 2025.

In January 2025, the City and the Teamsters Local 1932 began negotiations to the MOU. After meeting and conferring in good faith, the City and the Teamsters Local 1932 came to a tentative agreement.

ANALYSIS:

The parties agreed to a 12-month memorandum of understanding and agreed to:
Equity adjustments for the following positions effective the first full pay period in July 2025:

5.75% Equipment Operator, 1.53% Inventory Specialist, 1.51% Lead Maintenance Worker, 10.68% Lead Mechanic, 1.15% Senior Maintenance Worker, 7.27% Signal and Lighting Coordinator, and 5.33% Signal and Lighting Technician 2% cost of living adjustment (COLA) effective the first full pay period in July 2025 and a

1.5% cost of living adjustment (COLA) effective the first full pay period in June 2026. $200 per month increase to Medical ($1,500 per month) effective the first full pay period in July 2025; $50 per month increase to Medical ($1,550 per month) effective the first full pay period of December 2025.
Effective the first full pay period in July 2025, employees with eighteen (18) or more years of service with the City will receive a vacation accrual rate of 190 hours per year. Change matching deferred compensation amount from 1% and $50 per month to 2.4% per month, effective the first full pay period in July 2025

Page 542 ends

Page 2 ends

2 8
6 0
Increase in bilingual pay from $50 per month to $75 per month, effective the first full pay period in July 2025.
Removal of “salary code steps” from salary structure language to provide easier integration with Workday.
Update and remove old MOU language.

Staff recommends the City Council adopt the attached resolution approving a 12-month MOU between the City and the Teamsters Local 1932, including amending the salary schedule for Fiscal Year 2025-2026. Upon approval of this agreement by the City Council, the MOU would be effective July 1, 2025.

FISCAL IMPACT:

The negotiated 12-month MOU has an estimated cost of $618,310 for fiscal year 2025-2026.

COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:

This item addresses the Council’s core value of working together cooperatively and respectfully with each other, staff, and all stakeholders.

ATTACHMENTS:

Attachment 1 – Resolution and Teamsters Local 1932 Memorandum of Understanding

Page 543 ends

RESOLUTION NO. 2025-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

RANCHO CUCAMONGA, CALIFORNIA, APPROVING A

MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY
OF RANCHO CUCAMONGA AND THE TEAMERS LOCAL 1932.

WHEREAS, representatives of the City of Rancho Cucamonga (City) and the Teamsters Local 1932 have met and conferred pursuant to the provisions of the Meyers -Milias-Brown Act (California Government Code §3500, et seq.) with regard to terms and conditions of employment; and

WHEREAS, representatives of the City and the Teamsters Local 1932 have agreed upon and presented to this City Council an twelve-month Memorandum of Understanding effective July 1, 2025, to June 30, 2026; and

WHEREAS, the City Council of the City of Rancho Cucamonga has previously adopted salary resolutions establishing salary ranges, benefits, and other terms of employment for employees of the City of Rancho Cucamonga; and

WHEREAS, the City Council of the City of Rancho Cucamonga recognizes that it is necessary from time to time to amend the salary resolution to accommodate changes in position titles, classifications salary ranges, benefits, and other terms of employment; and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES that said Memorandum of Understanding with the Teamsters Local 1932 is hereby approved and the City Manager is hereby authorized to sign said Memorandum of Understanding (Exhibit A) on behalf of the City of Rancho Cucamonga, and the City Clerk to attest thereto.

PASSED, APPROVED, AND ADOPTED this ______ day of ___________, 2025.

ATTACHMENT 1

Page 544 ends

1 Exhibit A

MEMORANDUM OF UNDERSTANDING

CITY OF RANCHO CUCAMONGA
AND
TEAMSTERS LOCAL 1932
July, 1 2025 – June 30, 2026

Page 545 ends

2 MEMORANDUM OF UNDERSTANDING (MOU)

BETWEEN THE CITY OF RANCHO CUCAMONGA, CALIFORNIA
AND TEAMSTERS LOCAL 1932 (Teamsters)

SECTION 1: RECOGNITION

The City of Rancho Cucamonga recognizes the Teamsters Local 1932 (Teamsters) as the recognized employee organization for City employees in the Maintenance Bargaining Unit, comprised of the following classifications:

Maintenance Worker Senior Maintenance Worker
Lead Maintenance Worker Lead Mechanic
Mechanic Electrician
Equipment Operator Signal and Lighting Technician
Signal and Lighting Coordinator Inventory Specialist
Maintenance Coordinator

SECTION 2: COST OF LIVING ADJUSTMENT

Effective the first full pay period in July 2025 the following equity adjustments, resulting in a increase in salary for employees in those position, will become effective for the following positions:
o 5.75% Equipment Operator
o 1.53% Inventory Specialist
o 1.51% Lead Maintenance Worker
o 10.68% Lead Mechanic
o 1.15% Senior Maintenance Worker
o 7.27% Signal and Lighting Coordinator
o 5.33% Signal and Lighting Technician

Effective the first full pay period in July 2025, all Teamsters covered employees will receive a 2% Cost of Living Adjustment (COLA).

Effective the first full pay period in June 2026, all Teamsters covered employees will receive a

1.5% Cost of Living Adjustment (COLA).

SECTION 3: SALARY STRUCTURE

As of the effective date of the MOU, all employees will be assigned to salary ranges which are no less than 20% below the control point and no more than 10% above the control point. Actual salary within the range is determined by performance, achievement of goals and objectives, or for recent appointments, growth within the position.

SECTION 4: SALARY SURVEY

The City shall conduct a salary survey of labor market cities approximately six months before the start of new labor negotiations for the next MOU.

Page 546 ends

3 Subsequently, the City will conduct a compensation survey of all covered classifications using the City’s current survey methodology (salary and salary plus medical and EPMC). Positions with four or less comparable positions shall be benchmarked to another Teamsters position.

SECTION 5: PROFESSIONAL DEVELOPMENT PLAN

The annual performance review shall be replaced with a professional development plan and at least two (2) ongoing coaching check-ins a year. The City will form a committee of all bargaining groups who have agreed to change from an annual performance evaluation to an annual professional development plan effective July 1, 2022. The committee will review the form(s) and processes not defined here for employees and their supervisors to develop the annual plan.

Training, as well as handouts, will be provided to employees and supervisors to assist with the professional development plan and yearly coaching conversations. The City will review the form(s) and process with this committee at least every three years to assure their usefulness for employees and supervisors.

Teamsters Local 1932 covered employees on or starting a probationary period would be eligible to receive up to 5% through the term of their probationary period per the Personnel Rules, and would then be eligible for the merit increase in the next development plan cycle as long as the probationary period was completed before the end of November (ex. An employee whose probationary period ended in March through November would be eligible for the upcoming February increase. An employee whose probationary period ended December to February would have to wait for the following February for another increase.)

Each November, employees and their supervisors will work together to develop the Professional Development Plan which must be completed by the employee and supervisor by the end of the second full week in December of every year.

Plan Timeline:

• First and second week of November – employees fill out their “My Action Plan.” • Third and Fourth week of November -employees and supervisors work together on the Plan, and supervisors review the plans with their managers or who their department determines.
• Remainder of November through second week of December – Supervisors finalize the Plan taking into account any input which their supervisors provided and go over the Plan with the employee before submittal.

Upon submission of the completed Plan in December (as outlined in the timeline above), employees not at top step are eligible for a merit increase of 5% but no greater than top step. The change will be reflected in the first full pay period the following February. There is no retroactivity for plans where the employee portion is not timely submitted. If, due to unforeseen circumstances where the employee is unable to timely submit the employee portion, the City agrees to provide additional time and/or resources as is necessary. Employees on a performance improvement plan as of December will not be eligible for a merit increase. All performance improvement plans will be reviewed in November. The current performance evaluation system will end June 30, 2022, with any increase from then on being part of this new once a year system.

Page 547 ends

4 SECTION 6: LIFE INSURANCE

The City provides $30,000 base coverage of life insurance for all employees. Employees who want to purchase additional life insurance coverage with personal funds may do so at the City’s group rate.

SECTION 7: HEALTH INSURANCE

A. Health Insurance Contribution

Effective the first full pay period in July 2020, the City shall provide employee and family insurance for all existing full -time continuous salaried employees within the bargaining group, subject to limitation that no such monthly funding by the City shal l exceed $1,500 per month.

Effective the first full pay period in December 2025, the City contribution shall increase to $1,550 per month.

B Cash In-Lieu Payment

Beginning in 2023 represented employees may waive coverage under a City-paid medical insurance plan and receive a $300 per month cash- in-lieu payment if they meet ACA requirements.

To be eligible, an employee must provide the following:

(1) proof that the employee and all individuals for whom the employee intends to claim a personal exemption deduction for the taxable year or years that begin or end in or with the City’s plan year to which the opt- out applies (“tax family”), have or will have minimum essential coverage through another source (other than coverage in the individual market, whether or not obtained through Covered California) for the plan year to which the opt - out arrangement applies (“opt-out period”); and

(2) the employee must sign an attestation that the employee and his/her tax family have or will have such minimum essential coverage for the opt-out period. An employee must sign an attestation every plan year at open enrollment or within 30 days after the start of the plan year. The opt-out payment cannot be made, and the City will not, in fact, make payment if the employer knows that the employee or tax family member does not have such alternative coverage, or if conditions in this paragraph are not otherwise satisfied.

C Affordable Care Act Reopener

The Teamsters or City may reopen negotiations on the issue of health insurance benefits to address changes to or the elimination of the ACA and in order to avoid penalties or taxes under the ACA or other statutory scheme that may result f rom an interpretation of the ACA or other statutory scheme by the Internal Revenue Service or other federal agency (including, but not limited to, a revenue ruling, regulation or other guidance) or state agency, or a ruling by a court of competent jurisdiction. These negotiations will not result in a reduction or increase in the amount the City provides for employee health coverage.

Page 548 ends

5 SECTION 8: RETIREE MEDICAL

Subject to the conditions stated below, effective upon a service or disability retirement from City service at or beyond age 55 with 10 consecutive years of City service at the time of retirement, retirees shall be eligible to 100% personally fund, without any City contribution, participation in a group health insurance program(s) which is making group health insurance available to the City’s retirees.

It is agreed and acknowledged by the parties to this MOU that no representation is or can be made by the City, that such group retiree health insurance is available, or if available, will remain available for any specific future period of time.

If no such group health insurance is reasonably available, or if the private carrier(s) terminates such coverage as to the retiree group or any individual group member, the City shall have no obligation/duty to self-fund or otherwise provide insurance or replacement insurance.

All premiums for the retiree and/or eligible dependents shall be borne by the retiree. The City shall advance and submit the necessary premiums to the carrier(s), subject to the retiree reimbursing the City not later than 30 calendar days after City payment of the premium. Failure to timely reimburse the City shall result in no further premium payments being made by the City, resulting in termination of insurance coverage.

The City’s duty to advance said premiums shall terminate at age 65 of the retiree, regardless of whether or not the retiree is eligible for Medicare. City shall advise the group carrier of the insured’s status as a retiree. Coverage eligibility shall then be solely determined by the group insurance carrier(s).

It is likely that premium rates for retirees and/or dependents shall be greater than rates for employees. Regardless, retirees shall pay 100% of said rates.

If at any time, it is determined by any group health insurance carrier that the City is prohibited from seeking premium reimbursement from a retiree, City affiliation and retiree enrollment in said group insurance plan shall immediately terminate upon rendering of the insurance carrier’s decision. In such case, no retiree shall seek reimbursement from the City for any prior premiums paid by the retiree to the City as and for premium reimbursement.

SECTION 9: RETIREMENT BENEFIT

Unit members who do not meet the definition of “new member” under the California Public Employees’ Pension Reform Act of 2013 (PEPRA) (those unit members shall be referred to as “classic members”) are enrolled in either the CalPERS retirement plan commonly referred to as the 2.5% at age 55 retirement plan (“Tier 1”), or in the 2% at age 55 retirement plan (“Tier 2”) and shall be provided the benefits as described below:

A. Tier 1 – Employees Hired before July 3 2011

§21354.4 2.5% at 55 Full Formula
§21574 4 th Level 1959 Survivor
§20042 1 Yr Final Compensation

Page 549 ends

6 1. Effective October 2022 , employees shall pay the full eight percent (8%) of their PERSable compensation toward the CalPERS member contribution. The City will adopt a resolution to reflect this change prior to the effective date.

B. Tier 2 – Classic Employees Hired on or after July 4, 2011

§21354 2% @ 55 Full Formula
§21574 4 th Level 1959 Survivor
§20037 3 Yr Final Compensation

1. Effective October 2022 , employees shall pay the full seven percent ( 7%) of their PERSable compensation toward the CalPERS member contribution. The City will adopt a resolution to reflect this change prior to the effective date.

C. It is understood that all contributions paid by the employee as described in Parts A through C above shall be calculated based upon the full base salary of the employee, plus any additional PERSable compensation.

D. There shall be no sunset date to any provision in Section 9.

E. The California Public Employees’ Pension Reform Act of 2013 (PEPRA) – As it may from time to time exist, the PEPRA shall in its entirety be given full force and effect. Any provision in this MOU which contradicts any provision of the PEPRA shall be deemed null and void, with the contrary PEPRA provision(s) being given full force and effect.

Therefore, no provision of PEPRA shall be deemed to impair any provision of this MOU.

PEPRA includes, but is not limited to, the provisions described below:

Unit members hired on and after January 1, 2013, deemed to be a “new member” as defined in Government Code §7522.04, shall individually pay the Member CalPERS contribution rate of 50% of the normal cost rate for the Defined Benefit Plan in which said “new member” is enrolled, rounded to the nearest quarter of 1% or the current contribution rate of similarly situated employees, whichever is greater.

Unit members who are “new members” and miscellaneous employees on and after January 1, 2013, shall be enrolled in the 2% @62 retirement formula (Govt. Code §7522.20).

Unit members who are “new members” on and after January 1, 2013, shall have “final compensation” measured by the highest average annual “pensionable compensation” earned by the member during a period of at least 36 consecutive months (Section 7522.32), and their retirement benefits shall be calculated based on “pensionable compensation” (Section 7522.10) rather than “compensation earnable” (Section 20636).

F. In addition, the City has adopted the PARS Retirement Enhancement Plan generally described as .5% (one-half percent) at 55 or at 60, depending upon the employee’s hire date, for all miscellaneous employees hired on or prior to December 31, 2012. To be eligible, employees must be at least age 56, have ten (10) years of full -time continuous service and retire from the City. This benefit will be paid to qualified retirees in addition to any CalPERS benefits to which they are entitled.

Page 550 ends

7 SECTION 10: VOLUNTARY EMPLOYEE BENEFIT ASSOCIATION (VEBA)

The City has established a Voluntary Employee Benefit Association (VEBA) through the California Government Voluntary Employee Benefit Association to assist employee with planning for future health care expenses. Employees are allowed a one-time election to opt into the plan.

Represented employees shall be eligible to participate in the plan according to a schedule negotiated separately from this agreement.

Contributions to the Plan shall be made as City contributions through a salary reduction arrangement. All contributions made on behalf of employees through such salary reduction arrangement are made on a pre- tax basis in accordance with IRS provision. No employer contributions are to be made to the plan. At the discretion of the applicable bargaining unit, contributions may be amended once per year provided that such amendment is permitted by IRS regulations and in conformity with the plan document.

SECTION 11: DEFERRED COMPENSATION

The City will match dollar for dollar up to 2.4 % of base salary in deferred compensation for any Teamsters covered employee who pays up to 2.4 % of base salary into deferred compensation through payroll deductions. For example: if an employee with a monthly salary of $4,000 puts

2.4% per month of the pay they earned into deferred compensation ($96), then the City will match the amount, up to the 2.4% maximum, and pay $96 towards that employee’s deferred compensation.

Effective the first full pay period in July 2022, Deferred Compensation participation for new bargaining unit members shall be automatic with an opt-out option.

SECTION 12: DENTAL INSURANCE

The City shall provide a dental insurance plan for all full -time continuous salaried employees within the bargaining unit.

SECTION 13: OPTICAL INSURANCE

The City shall provide an optical insurance plan for all full -time continuous salaried employees within the bargaining unit. The City agrees to average the cost of optical insurance for all full-time continuous salaried employees within the bargaining unit.

SECTION 14: PREMIUM ONLY PLAN UNDER SECTION 125

A. The City has implemented a Section 125 (premium only plan) that allows pre -tax payroll deductions for employee’s contributions for health benefits.

B. T he City agrees to provide technical assistance (such as automatic payroll deduction, etc.) in the event employees within the bargaining unit decide to expand this benefit from a “premium only plan” to a “flexible spending account” provided that those participating pay all costs incurred in expanding and maintaining this program.

Page 551 ends

8 SECTION 15: BEREAVEMENT LEAVE

When a death occurs in the family of a full -time employee, the employee shall be granted up to 80 hours of bereavement leave with pay. A death certificate or other acceptable evidence may be required by the City Manager or designee before leave is allowed. Fami ly members are defined as follows: employee’s spouse or domestic partner, employee’s parents, employee’ s grandparents, employee’s children, employee’s siblings, employee’s grandchildren, employee’s great-grandparents, employee’s spouse or domestic partner’s parents, employee’s spouse or domestic partner’s grandparents, brother- in-law, sister-in-law, employee’s spouse or domestic partner’s children, employee’s spouse’s grandchildren, employees spouse or domestic partner’s great-grandchildren, employee’s spouse or domestic partner’s great -grandparents, or a blood relative residing with employee. The City Manager or designee shall approve such bereavement leave. (References to domestic partner refer to registered domestic partners, as defined by California Family Code Section 297.)

Employees are eligible for an additional 40 hours of bereavement leave in addition to the currently provided 80 hours when the bereavement leave is related to the employee’s spouse or domestic partner, employee’s parents, employee’s children, son -in-law, da ughter-in-law, or employee’s siblings, employee’s spouse or domestic partner’s parents, employee’s spouse or domestic partner’s children, or a blood relative residing with the employee. An employee who utilizes bereavement leave shall notify their supervisor of the intent to use such leave. In accordance with AB1949, the bereavement leave must be completed within three (3) months of the date of death but need not be taken consecutively.

SECTION 16: PERSONAL LEAVE

Employees within the bargaining unit can use up to 40 hours of accrued sick leave, vacation, administrative leave or holiday time as personal leave. These 40 hours can be used incrementally (i.e., 1 hour, ½ hour) throughout the fiscal year. Use of this time is for situations requiring the employee’s attention and addressing work -life balance issues. Personal Leave needs to be cleared with their supervisor when using this time. Personal leave can be taken after six months service.

SECTION 17: VACATION

All full-time employees within the bargaining unit shall, with continuous service, accrue working hours of vacation monthly according to the following schedule.

Length of Hours Accrued Annual Hours
Service Per Pay Period Accrued
In Years
1 3.077 80
2 3.461 90
3 3.846 100
4 4.230 110
5 4.615 120
6-8 5.000 130
9 5.384 140
10 5.769 150
11-13 6.153 160

Page 552 ends

9 14 6.538 170
15-17 6.923 180
18+ 7.307 190

SECTION 18: VACATION CAP

Employees will be cashed out of vacation balances in excess of 1040 hours as follows:

A. In the first year of the MOU, as this new cap is implemented, existing employees who at the end of the calendar year have vacation hours accrued that exceed 1040 hours will make an irrevocable decision before the end of the 2019 calendar year as to whether they want the overage distributed via cash or deferred compensation, or if they will maintain their current accrued vacation hours in excess of 1040 in a separate one-time bank, which will be treated as any other vacation. If the employee selects payment or distribution, the payment or distribution will occur in April of 2020.

B. Beginning in 2020, any hours accrued over 1040 hours as of the end of each calendar year will be cashed out via check or deferred compensation. Employees will make an irrevocable decision by the end of the calendar year as to the cash -out method, and the payment or distribution will occur in April of the following calendar year.

SECTION 19: VACATION BUYBACK

Annually, any employee that wants to have the City buyback vacation hours shall make an irrevocable election to do so. The irrevocable election shall be submitted in writing to the City’s Human Resources Department on or before December 15 and shall indicate the number of hours of vacation that the employee expects to earn in the following calendar year that the employee wants the City to buy back, with a minimum buyback of 20 hours up to a maximum of 160 hours.

This buyback shall occur twice annually, in June/July (between the last payday in June and the first payday in July) and December (between the first and second payday of the month), and the employee must indicate the total amount of hours they want paid out in June /July and in December. Regardless of the number of hours requested to be cashed out at either time, the most the City can cash out is the number of hours accrued and available in that calendar year to date. Employees must maintain a minimum of 40 hours of accrued vacation subsequent to any payment of vacation buyback time.

SECTION 20: SICK LEAVE

All full-time employees shall, with continuous service, accrue 120 hours of sick leave annually.

Sick leave accrual (10 hours/month), begins on the first day of employment

A. Personal Sick Leave

Employees can use sick leave for personal illness, injury, a health- related reason (such as the diagnosis, care of treatment of a health condition), or preventive care.

B. Family Sick Leave

Employees can use sick leave for the illness or injury of a health-related reason (such as a diagnosis, care or treatment of a health condition), or preventive care of a qualified family member.

Page 553 ends

10 For the purpose of Family Sick Leave, a qualified member means the employee’s child (includes any age or dependency status, or for whom the employee is a legal ward or stands in loco parentis), parent (includes person who stood in loco parentis of the employee as a child, parent -in-law, spouse, registered domestic partner, grandparent, grandparent-in-law, great -grandparent, great -grandparent-in-law, grandchild, great - grandchild, or sibling.

C. Other Statutory Use

a. For an employee who is a victim of domestic violence, sexual assault, stalking, or other crime in order for the employee to engage in any of the following activities: (1) obtain or attempt to obtain a temporary restraining order or other court assistance to help ensure the health safety or welfare of the employee or their child; or (2) obtain medical attention or psychological counseling, services from a shelter, program or crisis center, or (3) participate in safety planning or other actions to increase safety.

Sick leave can be used for additional purposes as provided in Government Code Section 12945.8, subsections (a)(3) and (b), as well as all other purposes as allowed by applicable law.

SECTION 21: SICK LEAVE BUYBACK AND EARLY RETIREMENT INCENTIVE*

Effective the first full pay period in July 2022, if employees within the bargaining unit terminate their city employment after 5 years of continuous service, the City will buy back 130 hours of sick time if they provide at least two weeks’ written notice of their intent to separate.

If employees provide an early notification of their intention to retire from the City, the City will pay employees for additional non- cumulative accrued sick leave hours in accordance with the schedule below. Notifications must be given in writing to Human Resources in the form of an irrevocable letter of resignation with intent to retire.

• Notification of at least six months (180 calendar days*) – 75 hours additional sick leave buyback.
• Notification of at least four months (120 calendar days*) – 50 hours additional sick leave buyback.
• Notification of at least two months (60 calendar days*) – 20 hours additional sick leave buyback.

*Employees must have leave available in order to be eligible for the additional buyback. Use of vacation and management leave during the time between the notification and the employee’s retirement date will not be counted toward the required notification periods in the schedule above.

SECTION 22: HOLIDAYS

The City Offices shall observe the following fourteen (14) holidays. All full -time continuous salaried employees shall be compensated at their regular rate for these days.

Page 554 ends

11 (1) July 4 Independence Day
(2) First Monday of September Labor Day
(3) November 11 Veteran’s Day
(4) Fourth Thursday of November Thanksgiving Day
(5) Day Following Thanksgiving Floater
(6) December 24 Day preceding Christmas (Floater)
(7) December 25 Christmas Day
(8) January 1 New Year’s Day
(9) Third Monday of January Martin Luther King’s Birthday (10) Third Monday of February President’s Day
(11) Last Monday of May Memorial Day

(12 – 14) Three discretionary days may be taken by employee at his/her convenience after six months service subject to approval of the department head. Days may not be carried over from one fiscal year to the next. Whenever a holiday falls on a Sunday, the following Monday shall be observed as a holiday. Whenever a holiday falls on a Friday or Saturday, the preceding Thursday shall be observed as the holiday. When a holiday combination occurs (Thanksgiving, Christmas, etc.) where two consecutive days are holidays and it would result in the City Hall being open to serve the public only 2 days during the week, only one of the holidays will be observed and the other holiday will become a floating holiday. For example, for Thanksgiving, Thursday will be observed as the regular holiday; however, Friday will become a floating holiday to be used at a later date.

For Christmas, Wednesday will be observed as the regular holiday ; however, Tuesday (the day preceding Christmas) will become a floating holiday to be used at a later date. In the instance of Thanksgiving, Christmas, or New Year’s, employees will have until June 30 to use those floating holidays accrued between Thanksgiving and New Year’s. Also, those days will not accrue as floating holidays until the actual holiday has occurred. Each year the City will designate which days will be observed and which are floating holidays. Employees within the bargaining unit who are eligible to bank a holiday have until June 30 (end of fiscal year) to use the banked holiday earned from July 1 through April 30. Any holiday banked in May and June, employees have until September 30 to use the banked holiday.

SECTION 23: HOLIDAY TIME

The City agrees that employees within the bargaining unit who are assigned to work on a holiday, whether or not their regular shift assignment requires they work that day, are eligible for pay at time and one-half for working that day. This time and one-half may be taken as compensation or put in a compensatory time off bank, (in effect, compensating at double time and one-half). That rate of compensation is tallied as follows: the ten (10) hours compensation for the holiday, plus compensation at time and one-half for the hours actually worked. This payment at time and one- half abrogates the employee’s right to that holiday.

SECTION 24: PREMIUM HOLIDAY COMPENSATION

Bargaining unit employees required as part of the regular work assignment to work on Christmas Day, New Year’s Day, Independence Day or Thanksgiving Day, are allowed to observe the holiday on another day. Additionally, these employees who work on the afor ementioned designated holidays may select to receive compensation on that holiday at time and one-half for the ten-hour shift or take a second holiday as time off at a later date.

Page 555 ends

12 SECTION 25: HOLIDAY FACILITY CLOSURE

During the term of this MOU, there will be Holiday Facility closures, and certain City facilities may close in conjunction with the Christmas and New Year’s holidays. Closure dates for City facilities shall be determined by the City in order to balance the impact on public services. The City will strive to provide a schedule on Holiday Facility closures at least six months or more in advance of the closure.

During a holiday closure, affected represented employees may take paid leave from holiday, compensatory time, vacation accruals, or use unpaid leave. When holiday closures are implemented by the City, Section 20’s provision regarding consecutive holidays shall not apply.

SECTION 26: NATAL AND ADOPTION LEAVE WITHOUT PAY

A. With Pay

Employees within the bargaining unit are granted up to 80 hours of natal and adoption leave with pay for the birth or adoption of a child, however, use of the 80 paid hours does not extend any time charged under FMLA or CFRA. Any paid time required beyond this initial 80 hours must be charged to sick leave, vacation, compensatory or floating holiday time.

Effective the first full pay period in July 2022, employees are eligible for an additional 40 hours of paid Natal and Adoption leave for a total of 120 hours. This is part of and does not add to leave time allowed by Federal or State leaves.

B. Without Pay

The City shall provide employees within the bargaining unit up to four months natal and adoption leave for the birth or adoption of a child including the paid leave as outlined above; such leave shall be pursuant to the provisions of the California Pregnancy Disability Act (“PDA”; California Government Code Section12945), if applicable. The City’s PDA policy is incorporated herein by reference. Employees on this leave of absence without pay beyond the four-month period will be responsible for the payment of medical, dental and optical premiums to keep the coverage in force during the leave of absence.

SECTION 27: WORKERS COMPENSATION LEAVE

Any employee within the bargaining unit covered herein who is receiving disability payments under the “Workers Compensation Act of California” for on- the-job injuries sustained while engaged in the performance of duties of any such City position, shall receive from the City during the first three months of such disability absence, payments in an amount equal to the difference between the disability payments received under Workers Compensation Act and employee’s full salary. Such payments by the City should be made without any deduction from accrued sick leave benefits. The City’s obligation for such payments shall commence on the first (1 st) day of such
disability absence. In the event the employee’s disability absence should exceed three months, an employee shall be allowed to supplement the Workers Compensation benefit received under State law with available accrued sick leave, accrued vacation leave or accrued compensatory time. The total number of leave hours, along with the Workers Compensation benefit, shall not

Page 556 ends

13 exceed the employee’s base pay for each day of the leave. For this purpose, accrued leave hours can only be used in one-hour increments.

SECTION 28: MILITARY LEAVE

Employees within the bargaining unit required to serve military leave will be compensated pursuant to the Military and Veterans Code. Finance may require military pay information in order to calculate a qualified employee’s pay.

SECTION 29: MILITARY SERVICE BUY BACK

Employees within the bargaining unit have the option for military service buyback at the employee’s expense.

SECTION 30: OVERTIME

A. Maintenance Bargaining Unit

The City agrees that employees within the bargaining unit who are, due to health and safety reasons, sent home to rest and to be available to work additional hours as a result of a storm or impending emerge ncy situation and are not subsequently recalled to work, will be compensated for the hours not worked in that shift, due to them having been sent home, to bring the total hours to 10 worked in that shift.

Employees within the bargaining unit who are subsequently recalled to work the storm or emergency situation will work no more than 12 consecutive hours, due to health and safety reasons. Any hours worked in excess of 10 in that 12- hour shift will be paid at time and one-half, regardless of the total number of compensated hours for that week.

Employees within the bargaining unit, who have already worked forty (40) hours in a work week, may request time off in order to avoid payment of overtime. It is at the discretion of the supervisor to approve that request.

B. Overtime Calculation

For the purpose of overtime calculations, Vacation Leave, Holiday leave, and Comp Time shall be considered hours worked. Overtime is compensated at 1.5 times the employee’s Fair Labor Standards Act (FLSA) regular rate of pay. Only hours worked as defined here shall be considered for the purpose of calculating the FLSA overtime pay.

SECTION 31: COMPENSATORY TIME

Employees may choose to earn compensatory time (comp time or CTO) in lieu of payment for overtime, if approved by a supervisor, in accordance with the following provisions:

1. HHW/Used Oil Program Comp Time:

A. Employees can request and be approved for comp time for work at the HHWF facility if they code their timecard to the appropriate HHWF account number (see Finance for directions). Comp time earned for working at the HHWF must be exhausted first as the employee uses comp time. Use of this HHWF comp time must also be properly

Page 557 ends

14 coded on the employee’s time card (see Finance for directions). The maximum amount of comp time that an employee may accrue pursuant to this section is 80 hours.

Employees will be paid out by the last pay period in June for all HHWF comp time unused as of June 1 of each year; they will be paid out by the last pay period in December for all HHWF comp time unused as of December 1. No comp time pursuant to this section may be accrued in December of any calendar year.

B. Employees working at the HHW and being paid out of the Used Oil Recycling Program overtime account can only receive overtime payments for that work.

2. All other Comp Time:

An employee that works overtime between January 1 – November 30 of each calendar year may decide to accrue compensatory time off (CTO) at 1.5 times the number of overtime hours worked instead of receiving immediate payment for overtime worked. The maximum CTO that an employee may accrue is 150 hours. Once an employee reaches that accrual cap, all additional overtime worked in that calendar year shall be paid.

Employees may use CTO as time off during the calendar year, subject to supervisor approval. Supervisors shall not unreasonably withhold approval for use of accrued CTO, and the need to replace the employee using CTO with another employee on overtime shall not be the basis for denying a requested use of CTO. Any CTO that is earned between January 1-November 30 of a calendar year that is not used as time off before November 30, minus any comp time the employee plans to use during the holiday closure dates in that same year, shall be cashed out with the last paycheck distributed in the calendar year.

Overtime worked during December of a calendar year shall not be eligible for CTO.

SECTION 32: ON-CALL PAY

On-call assignments and requirements for employees assigned to being on call will be determined by the Department Head or designee(s). Employees within the bargaining unit required to be on- call shall be compensated at the rate of $275.00 per week. On-Call employees who field calls, dispatch other employees, or do other work directly related to being on call should report hours worked to the closest 1/4 hour on their timecard.

SECTION 33: CALL BACK PAY (non-exempt)

A. If an employee is required to be called back to work after completing his or her normal shift or after having left City premises or the employee’s work location, the employee shall be compensated at the appropriate rate for each hour worked on call back with a minimum of two (2) hours call back compensation at the appropriate rate, regardless of whether the employee actually works less than two (2) hours. This provision shall be applicable to employees although the employee’s regular work week is not completed but shall not apply to employees who are continuing on duty for their normal work shift. The time starts when the callback call is received by the employee. Employees must arrive at the worksite and perform the work required in order to receive call-back pay.

B. When an employee is called on his/her day off or after hours for work purposes, the employee shall be compensated at the overtime rate or in comp time for the actual time worked, rounded to the nearest quarter hour (.25).

Page 558 ends

15 SECTION 34: ACTING PAY/OUT OF CLASS PAY

Acting Pay/Out of Class Pay will take effect for Teamsters bargaining unit employees who assume responsibilities of a higher -level classification after 120 working hours at the higher -level classification within a 30 calendar day period.

SECTION 35: CALIFORNIA CLASS “A” DRIVER LICENSE STIPEND

Employees required by the City to hold a valid Class “A” Driver’s License for their position and participate in Department of Transportation (DOT) random drug and alcohol testing shall receive a stipend of $75 per month ($34.61 per pay period.) The Department will provide and maintain a list of positions and employees in those required positions. The list will be available upon request.

SECTION 36: BILINGUAL PAY

Employees within the bargaining unit who qualify for bilingual pay will be provided $75 .00 per month.

SECTION 37: SAFETY FOOTWEAR AND UNIFORMS

The City will provide up to $355.00 annually toward the purchase and/or replacement of safety footwear as needed, at a City-designated vendor for employees required to wear safety footwear in the performance of their job duties. The $355.00 shall also be available to purchase footwear- related accessories including laces, socks, orthotics, or sole inserts. There shall be no change in the current voucher method of funding these footwear items/accessories.

The City may provide uniforms (including shirts) and/or maintenance of uniforms for all positions covered under this MOU.

The City reports CalPERS on an annual basis, the actual value of compensation paid or the monetary value for the purchase, rental and/or maintenance of required clothing for Teamsters covered CalPERS’ Classic Members. The parties analyzed the value and determined it shall not exceed $710.00 per fiscal year. The parties agree that to the extent permitted by law, this is special compensation and shall be reported as such pursuant to Title 2CCR, Section 571(a)(5) Statutory Items. The parties also agree that the City has no additional obligation or costs should CalPERS, the State or the IRS determine otherwise.

SECTION 38: TUITION REIMBURSEMENT FOR APPROVED COLLEGE AND UNIVERSITY

COURSES

Reimbursements by the City of the following enumerated college and/or university course expenses shall not exceed two thousand three hundred dollars ($2,300.00) during any fiscal year.

Eligibility for said reimbursement in an amount not to exceed $2,300.00 in any one fiscal year shall be contingent upon a determination by the employee’s department head or his designee that all the following conditions precedent exists:

A. Expenses shall be incurred for coursework undertaken at a college or university that is licensed/accredited by one of the six regional accreditors involved in higher education accreditation in the United States.

Page 559 ends

16 B. The applicant for reimbursement shall represent to the Human Resources Department documentation prepared by the accredited/licensed college or university which evidences the applicant’s receipt of a grade “C” or “pass” in a pass/fail class. As regards each class for which reimbursement is sought (where an employee is simultaneously enrolled in multiple approved classes and does not receive a “C” or “pass” in any one or more of such classes, the amount of expenses subject to City’s reimbursement shall be reduced and/or as appropriate, pro-rated to reflect no reimbursement being made for expenses related to classes where the minimal grade was not received).

C. Eligibility for reimbursement for said expenses shall be confined to either: 1) those courses that in and of themselves consist of curriculum which is predominately related to the development of skills reasonably anticipated by the City to enhance the applicant’s job performance (by means of a non-inclusive example only, art classes would not qualify for reimbursement); or 2) where the employee has declared a major that is job-related as set forth in this section C, to those classes which must be completed as a condition precedent to successful completion of the course of study in the selected major.

D. Eligibility for reimbursement upon completion of coursework shall be predicated upon the employee’s department head or his designee, making a written determination prior to the affected employee’s enrollment in the course(s) for which reimbursement is later sought, that the coursework is offered by an accredited college or university and that the above - described job nexus does exist. The determination of the Department Head or his designee in such regards shall be final.

E. The costs which shall be subject to reimbursement are limited to the following: 1) tuition; 2) books; 3) supplies; 4) parking; and 5) laboratory. In addition to all other conditions precedent to reimbursement set forth in this section, prior to reimbursement being approved, written receipts shall be provided to the Personnel Department and shall evidence each expenditure for which reimbursement is sought.

SECTION 39: ENCOURAGING PROFESSIONAL DEVELOPMENT

Promotions are movements to a different classification with a higher pay range. Bargaining unit employees are encouraged to seek regular performance feedback from their direct supervisors and other Department leadership for professional development and in order to prepare to compete for future promotional opportunities. If a member applies for a promotion to a bargaining unit position and is not selected for an interview, or has an interview but is not selected for the job, the employee is encouraged to request feedback from their supervisor as to the reasons why they were not selected. The supervisor will work with other Department personnel and/or Human Resources to provide a response to the requesting employee within 30 days of the request.

Bargaining unit employees are encouraged to register on the City’s employment portal to be informed of promotional opportunities by email, and to check their City email account regularly for information regarding promotional opportunities.

Page 560 ends

17 SECTION 40: RECOVERY OF PROFESSIONAL DEVELOPMENT COSTS

The City may pay the cost of training and certificate programs, up to $10,000, for individual employees that are not required to maintain their positions, with the goal of providing additional development opportunities for employees.

Employees can request that the City pay the cost of such training and certifications. The Department Director and/or Deputy City Manager, with the approval of the City Manager, may approve these requests, subject to budget availability.

If an employee requests participation in a training or certificate program with a registration cost of $2,000 or more, the employee will be required to repay the cost of that training or certificate if they leave City employment within 4 years of the registration for that program. One-quarter of the amount owed is forgiven each year. The employee must sign an agreement indicating that any outstanding amount can be deducted from their final paycheck upon separation any outstanding amount is due at separation.

This benefit does not pertain to professional conferences related to an employee’s ongoing continuous learning, which are routinely budgeted within a department’s budget.

SECTION 41: REQUIRED CERTIFICATIONS AND RECERTIFICATIONS

The City will pay for the cost of any required certifications or recertifications required of employees to maintain their positions. Required certifications must be outlined in an employee’s classification specification. The Department Director, with the approval of the City Manager, can add to, but not eliminate certifications and recertifications that Departments will cover the costs for employees to maintain. Any additions by the Department Head must be applied equally to all employees in that classification.

SECTION 42: DIRECT DEPOSIT

All new bargaining unit members are required to enroll in direct deposit. Vacation buybacks can be by paper check.

SECTION 43: 4/10 WORK WEEK

The City of Rancho Cucamonga City Hall operates on a 4/10 work week, hours 7am to 6pm, Monday through Thursday. Different bargaining unit employees generally work from 6am to 4:30pm with half-hour lunch. Actual days and times of work vary based on the hours of operations at various facilities employees are assigned to.

SECTION 44: CARPOOL PROGRAM

The City has implemented a well -defined, equitable, carpool program that eliminated the previously provided time-off incentive with a financial incentive. The carpool program is open to all full- time regular employees. Participation is voluntary, and employees interested in participating shall file a Rideshare Application Agreement and comply with the requirements of the program. The financial incentive for the program is $2.10 per day for every day that the bargaining unit employee carpools.

Page 561 ends

18 SECTION 45: USE OF BULLETIN BOARDS

The City will furnish a portion of existing bulletin board space, located in bargaining unit break areas where such bulletin boards currently exist for Teamsters notices. Such space will be no less than 18” x 24” depending on available space. Bulletin boards shall only be used for the following notices:

 Schedule Teamsters meetings, agendas and minutes
 Information on Teamsters election and the results
 Information regarding Teamsters social, recreational and related news bulletins  Reports of official business of Teamsters, including negotiations, reports of committees or the Board of Directors

City equipment, materials, or supplies shall not be used for the preparation, reproduction, or distribution of notices, nor shall such notices be prepared by City employees during their regular work time. Notices that are posted, distributed or placed in an employee’s City mailbox shall not be obscene, defamatory or of a political nature. All notices to be posted must be dated and signed by an authorized representative of Teamsters.

SECTION 46: ACCESS TO WORK LOCATIONS

The parties recognize and agree that in order to maintain good employee relations; it is necessary for Labor Relations Representatives and designated Shop Stewards of Teamsters to confer with bargaining unit employees during work hours. Therefore, Teamsters Labor Relations Representatives or Shop Stewards will be granted access to work locations during regular working hours to investigate and process grievances or appeals. Teamsters Labor Relations Representatives or Shop Stewards shall be granted access upon obtaining advance authorization from the de signated management representative prior to entering a work location and after advising the City at least one business day in advance of the requested access, of the general nature of the business. The designated management representative may deny access or terminate access to work locations if, in their judgment, it is deemed that the visit would interfere with the efficiency, safety, or security of City operations. The designated management representative shall not unreasonably withhold timely access to work locations. The City shall ensure that there is at all times someone designated who shall have full authority to approve access. If a request is denied, the designated management representative shall establish a mutually agreeable time for access to the employee. Teamsters Labor Relations Representatives or Shop Stewards granted access to work locations shall limit such visits to a reasonable period of time, taking into consideration the nature of the grievance or appeal. The City shall not unreasonably interfere with Teamsters’ access rights to work locations and any reasonable denial of access shall not be subject to the grievance procedure.

SECTION 47: DUES DEDUCTION

Teamsters membership dues and insurance premiums for plans sponsored by Teamsters, provided such plans are not intended to replace City provided health plans, shall be deducted by the City upon notification by Teamsters stating that an employee has requested that s uch deduction be made, and the City will stop deductions upon notification from Teamsters that an employee has requested that such deductions be ceased. Remittance of the aggregate amount of all membership dues deducted from the pay warrants of employees covered hereby shall be made to Teamsters on a regular basis consistent with the City’s regular pay-periods. Teamsters shall be deducted in an amount per bi -weekly pay period authorized by the Teamsters Board of

Page 562 ends

19 Directors. The City shall not be liable to Teamsters, employees, or any party by reason of the requirements of this Article for the remittance of any sum other than those constituting actual deductions made from employee wages earned. Teamsters shall hold the City harmless for any and all claims, demands, suits, orders, judgments or other forms of liability that may arise out of or by reason of action taken by the City under this Article.

SECTION 48: NEW EMPLOYEE ORIENTATION

City shall provide thirty (30) minutes at a mutually agreeable time during the employee onboarding process for a Teamsters Local 1932 representative to meet with a new Teamsters Local 1932 covered employee and present the benefits of being a member of the Union. Onboarding new employees occurs during the first working day at the start of a new pay period up to 26 times per year. The City will provide a calendar before the start of a new year. A Teamsters Local 1932 representative will have up to 30 minutes of uninterrupted time to meet with new Teamsters Local 1932 covered employees. Prior to meeting, or in no case later than the meeting time, the City will provide the name and job assignment of the new employee to the Teamsters Local 1932 representative. The City will provide designated Teamsters Local 1932 representatives with all available information about the employee as required under AB 119 within 30 days of the employee’s start date and the City will provide the required information on all Teamsters Local 1932 covered employees again as required by AB 119 at least three (3) times per year.

SECTION 49: USE OF CITY RESOURCES

Teamsters may be granted permission to use any City facilities accessible to the general public for meeting purposes, during the regular hours such space is accessible to the public, provided space for such meetings can be made available without interfering with City needs and is otherwise not reserved by any other groups or individuals. Teamsters may also be permitted to use the City Council Chambers, during regular business hours, for Teamsters meetings, provided the City Council Chambers is not otherwise reserved. Permission to use City facilities must be obtained by Teamsters from the appropriate management representative. Teamsters shall be held fully responsible for any damages to, and the security of, any City facilities that are used by Teamsters.

SECTION 50: RELEASE TIME FOR CITY UNION STEWARDS

The City and Teamsters Local 1932 also agree to the following release time for City Union Stewards:

a. Release of one (1) steward for up to 3 hours each month for the Unions Local Wide Stewards Meeting.

b. Release of one (1) steward for a full day each month if elected to the Union’s Executive Board.

c. Release of up to two (2) stewards for training for up to a full day of training as Stewards no more than once a fiscal year (July to June).

The release of stewards as outlined above shall be paid by the City. Release may be denied if a supervisor/manager determines the employee is needed for a crucial assignment or the need for emergency staffing condition exists. Release per this section will not be unreasonably denied.

Page 563 ends

20 SECTION 51: RELEASE FOR ALL HANDS MEETING

The Teamsters Local 1932 bargaining unit shall be allowed four (4) ninety (90) minutes per fiscal year, including travel time, during work hours for the purpose of labor negotiations with the City.

Additional meetings may be requested and may be granted by the Director of Public Works.

SECTION 52: DISCIPLINARY PROCEDURES

A. Definition and Objective of Discipline

Discipline is the enforcement of policies, rules, regulations and/or other administrative or legal requirements designed to maintain a standard of cooperation and conduct necessary to successfully carry out the mission of the City organization. The purpose of discipline is to assist the employee in recognizing and correcting any behavior or deficiencies regarding performance. Self -discipline or self -conformity is the goal strived for by this Section. Disciplinary action of classified employees who have attained regular status, when necessary, shall be documented in such a manner as to be defensible on appeal and/or review.

In all instances where disciplinary action is contemplated, the affected employee shall be afforded prior notice of the proposed disciplinary action. The employee shall have reasonable opportunity to present, in person, their review of the incident(s) resulting in the disciplinary consideration.

Types of disciplinary actions applicable to regular employees in the classified service are:
dismissal, disciplinary demotion, reduction in pay steps within a pay range, disciplinary suspension, written reprimand, or an appropriate combination of these disciplinary actions.

The aforementioned types of disciplinary actions are defined as follows:

1. Oral Reprimand: An oral consultation between the supervisor and employee whereby the supervisor indicates to the employee that there is cause for dissatisfaction with the employee’s services and that further disciplinary measures may be taken if improvement is not made. An oral reprimand may not be appealed under this rule.

2. Written Reprimand: An official notification in writing by the supervisor to the employee that there is cause for dissatisfaction with the employee’s services and that further disciplinary measures may be taken if improvement is not made. A written reprimand may not be appealed under this rule.

3. Disciplinary Suspension: The temporary separation from City service of an employee without compensation. A suspension of less than four (4) days may not be appealed under this rule.

4. Reduction in Pay: The reduction of the employee’s pay rate within the pay range established for the employee’s class.

5. Disciplinary Demotion: The demotion of an employee from a position in one class to a position in another class having a lower maximum rate of pay. The demotion may be permanent or temporary.

Page 564 ends

21 6. Dismissal: The discharge of an employee from the City service.

B. Disciplinary Procedures

The purpose of the Disciplinary Procedures is to afford the regular employee an opportunity to present his/her view of factual situation leading to the proposed disciplinary action of suspension of four (4) or more days, reduction in pay, demotion or dismissal, and to afford appropriate administrative review of any disciplinary action which is taken.

1. Initial Notice: The employee shall be given written notice of the proposed disciplinary action by the division manager. The notice shall be delivered to the employee in person and/or mailed to the employee’s last known residence by certified mail, return receipt, postage prepaid. Such notice shall include:

a. The level of discipline intended to be imposed;

b. The specific charges upon which the intended discipline is based;

c. A summary of the facts upon which the charges are based;

d. A copy of all written materials, reports or documents upon which the intended discipline is based;

e. Notice of the employee’s right to respond to the department head regarding the charges within five (5) calendar days from the date the notice of the proposed disciplinary action is sent or delivered to the employee, either by requesting an informal conference, by providing a written response, or both;

f. Notice of the employee’s right to have a representative of his or her choice at the informal conference, should he or she choose to respond orally; and

g. Notice that the failure to respond at the time specified shall constitute a waiver of the right to respond prior to the imposition of discipline.

2. Right to Respond: The employee has five (5) calendar days from the date the notice of the proposed disciplinary action is sent or delivered to the employee to review the documents, materials, charges and other evidence presented pursuant to Section 2, subsection 2 above, and to respond either orally and/or in writing to the department head. If the employee requests a conference to respond orally to the proposed disciplinary action, the conference must be scheduled at least seven (7) calendar days after the date the notice of proposed disciplinary action is sent or delivered to the employee. The conference will be an informal meeting with the department head.

3. Right to Representation: The affected employee has the right to be represented during the disciplinary procedure, at the employee’s own expense.

4. Further Investigation: If the department head determines that the employee’s version of the facts creates doubt as to the accuracy of the information provided, the

Page 565 ends

22 department head will initiate a further investigation of the factual situation leading to the proposed disciplinary action.

5. Implementation of Disciplinary Action: Upon completion of the procedures set forth above, the employee shall be given written notice of the disciplinary action by the department head. The notice shall be delivered to the employee in person and/or mailed to the employee’s last known residence by certified mail, return receipt, postage prepaid. Such notice shall include:

a. The level of discipline, if any, to be imposed and the effective date of the discipline;

b. The specific charges upon which the discipline is based;

c. A summary of the facts upon which the charges are based;

d. A copy of all written materials, reports or documents upon which the discipline is based; and

e. A statement of the nature of the employee’s right to appeal.

C. Discipline Authority: Department heads shall have the power and duty to determine the need for disciplinary action and implement disciplinary actions.

1. Informal Discussion: Though not a disciplinary action, when a minor job performance problem develops, an informal discussion shall usually occur to assist the employee in clarifying and remedying the problem. An informal discussion is designed to clarify standards, policies and procedures, and/or rules and regulations so that problems are resolved early, and the need to utilize disciplinary action may be avoided.

2. Oral or Written Reprimand: A supervisor may reprimand a subordinate for cause.

When deemed appropriate, reprimands shall be in writing and be addressed to the employee. The employee will be directed to acknowledge receipt by signing the document. A signed copy shall be forwarded to the Human Resources Department for placement in the employee’s file. Reprimands cannot be appealed. The employee may write a written response that must be received by the Administrative Services Department within eight (8) working days from the date the notice is sent or delivered to the employee, to be placed in the personnel file with the reprimand.

3. Suspension: A regular employee may be suspended without pay by the department head. Before the effective date for any non-emergency suspension of four (4) or more days, the employee will be furnished with written notice pursuant to Section 2 of this Rule, and be given an opportunity to respond. Suspensions of less than four (4) days cannot be appealed. The employee may write a written response which must be received by the Human Resources Department within eight (8) working days from the date the notice is sent or delivered to the employee, to be placed in the employee’s personnel file along with the Notice of Suspension.

4. Reduction in Pay: A department head may reduce an employee’s pay within the range. Before the effective date of said reduction, the employee shall be furnished with written notice pursuant to Section 2 of this Rule, and be given an opportunity to

Page 566 ends

23 respond. The employee shall be assigned a new anniversary date for merit review purposes. Such date shall coincide with the effective date of the reduction action.

5. Demotion: A department head may demote an employee to a lower class for disciplinary reasons. Before the effective date of the demotion, the employee shall be furnished with written notice pursuant to Section 2 of this Rule, and be given an opportunity to respond. The demoted employee shall be assigned a new anniversary date for merit review purposes. Such date shall coincide with the effective date of the demotion.

6. Dismissal: A department head may terminate a regular employee for cause pursuant to Section 2 of this Rule. Before the effective date of the dismissal, the department head shall provide the terminated employee with a written notice pursuant to Section 2 of this Rule and give the employee an opportunity to respond.

D. Emergency Situations

An Emergency may be temporarily placed on administrative leave from City Services with or without pay for a period of time not to exceed time reasonably necessary to permit an investigation of a matter which may result in a disciplinary action. Any employee having supervisory authority and responsibility may initiate an emergency suspension with pay.

Suspension without pay must be initiated by the department head. In the event the investigation develops in the employee’s favor and no disciplinary is filed within the suspension period, the employee shall be reinstated to duty with all accrued salary and other benefits.

E. Grounds for Disciplinary Action

The following non-exclusive list shall constitute grounds for disciplinary action (any of them may be sufficient cause upon which to base a disciplinary action):

1. Fraud in securing employment or making a materially false statement on an application for employment or on any supporting documents furnished with or made a part of any application.

2. Incompetency, such as failure to comply with a minimum standard for an employee’s position for a significant period of time.

3. Neglect of duty, such as failure to perform the duties required of an employee’s position.

4. Willful disobedience or insubordination; such as willful failure to carry out the direction of a supervisor or failure to conform to established orders or directions of persons in a supervisory position, insulting or demeaning the authority of a supervisor or manager.

5. Dishonesty; making any false statement, omission or misrepresentation of material facts.

6. Being under the influence of alcohol or intoxicating drugs while on duty.

Page 567 ends

24 7. Absence without authorized leave.

8. Conviction of a crime or conduct constituting a violation of State law or Federal law that has a relationship to the employee’s job. Conviction shall include a plea of guilty or no contest.

9. Discourteous treatment of the public or other City employees.

10. Improper or unauthorized use of City property.

11. Theft.

12. Violation of the rules and regulations of any department.

13. Refusal or failure to subscribe to any oath or affirmation, which is required by law in connection with City employment.

14. Any act of conduct undertaken which, either during or outside of duty hours, is of such a nature that it causes discredit to fail upon the City, and/or the employee’s department or division.

15. Failure to maintain proper decorum during work hours.

16. Abuse of sick leave.

17. Inattention to duty, tardiness, indolence, carelessness or negligence in the care and handling of City property.

18. Outside employment which conflicts with the employee’s position and is not specifically authorized by the appointing authority.

19. Acceptance from any source of any employment a reward, gift or other form of remuneration in addition to the employee’s regular compensation as a personal benefit to the employee for actions performed in the normal course of the employee’s assigned duties.

20. Mishandling of public funds.

21. Excessive absenteeism or tardiness.

22. Working overtime without prior authorization; refusing to work assigned overtime.

23. Falsification of any City report or record, or of any report or record required to be completed by the employee.

24. Violation of the City or department’s confidentiality policies; disclosure of confidential City information to any unauthorized person or entity.

Page 568 ends

25 25. Violation of the City’s Policy Against Harassment, Discrimination and Retaliation.

26. Violation of any of the provisions of the Municipal Code, lawful ordinances, resolutions, or any rules, regulations or policies which may be prescribed by the City Council, City Manager, department head or supervisor.

27. Engaging in political activities precluded by State or Federal law, City Ordinance, policy or these rules.

F. Records

Records pertaining to disciplinary actions shall be maintained in the employee’s personnel file.

SECTION 53: DISCIPLINARY APPEAL PROCEDURES

A. Right to Appeal

A regular full -time and for cause employee shall have the right to appeal the following disciplinary actions:

1. Suspensions without pay of four (4) or more working days.

2. Salary reduction.

3. Demotion.

4. Dismissal.

A promotional probationary employee shall have the right to appeal the following disciplinary actions: suspension without pay of two (2 ) or more working days and dismissal.

B. Method of Appeal

Appeals shall be made in writing, state the grounds for the appeal, and signed by the appellant or his/her representative. Appeals shall be filed with the Administrative Services Department within eight (8) working days from the date the notice of disciplinary action is sent or delivered to the employee pursuant to Rule IX (Employee Conduct and Discipline), Section 2. Failure by the appellant or his/her representative to file the appeal within the aforementioned time period will constitute a waiver of his/her right to an appeal.

C. Notice

Upon the filing of an appeal, the Human Resources Department will set a date for a hearing on the appeal not less than eight (8) working days, nor more than twenty-four (24) working days, from the date of filing. However, the Human Resources Department may, at its discretion, waive such time limits if it determines that additional time is necessary.

The Human Resources Department shall notify all interested parties of the date, time, and place of the hearing.

Page 569 ends

26 D. Rules for Hearing

Rules for the conduct of the hearing may be promulgated by the Personnel Officer.

E. Hearing Officer

Appeals shall be heard by the Personnel Officer. A decision rendered by the Personnel Officer, shall be final.

F. Hearing Conduct and Representation

The appellant shall appear personally, unless physically unable to do so, at the time and place of the hearing. He/she may, but need not be represented. If represented, the appellant must identify his/her representative at least three (3) working days before the hearing. The conduct and decorum of the hearing shall be under the control of the Hearing Officer. The hearing shall be closed unless the appellant requests that it be open.

G. Evidence and Examination of Witnesses

1. Oral evidence shall be taken only on oath or affirmation.

2. Each party shall have the following rights:

a. To call and examine witnesses.

b. To produce documentary evidence.

c. To cross-examine opposing witnesses on any matter relevant to the issues even though that matter was not cover in the direct examination.

d. To impeach any witness regardless of which party first called him/her to testify.

e. To rebut the evidence against him/her.

3. The hearing need not be conducted according to technical rules relating to evidence and witnesses. The rules of privilege shall be effective to the extent that they otherwise are required by statute to be recognized at the hearing. Irrelevant and unduly repetitious evidence shall be excluded.

H. Findings and Conclusions

Written findings of fact shall be made which state as to each charge whether or not such charge is sustained and shall affirm, reverse or modify the appealed decision. The Hearing Officer’s decision on the appeal shall be contained in a formal, written document, which includes the findings of fact supporting the decision. The decision shall be final and binding and such decision shall be served in person or by certified mail to the employee’s last known residence, return receipt, postage prepaid mail on the employee appealing the decision, and by regular mail or in person on the department head who instituted the discipline.

Page 570 ends

27 I. Statute of Limitations

The Hearing Officer’s written findings and decision is final. There is no process for reconsideration. Pursuant to Code of Civil Procedure section 1094.6, the parties have ninety (90) days from the date of the proof of service of mailing of the written findings and decision to appeal the decision to the Superior Court in and for the County of San Bernardino.

SECTION 54: GRIEVANCE PROCEDURES

A. Purpose of Rule

1. To promote improved employer -employee relations by establishing procedures on matters for which appeal or hearing is not provided by other regulations.

2. To afford employees individually a systematic means of obtaining further consideration of problems after every reasonable effort has failed to resolve them through discussions.

3. To provide that grievances shall be settled as near as possible to the point of origin.

4. To provide that grievances shall be conducted as informally as possible.

B. Matters Subject to Grievance Procedure

An employee shall have the right to file a grievance concerning an alleged violation, misinterpretation or misapplication of City policy, City Personnel Rules and Regulations, and/or the Memorandum of Understanding. Matters otherwise subject to the disciplinary procedure shall not be subject to the grievance procedure. In addition, the following matters are excluded from this procedure:

1. Requests for changes in wages, hours, or working conditions, including any impasse or dispute in the meet and confer process or matter within the scope of representation;

2. Requests for changes in the content of employee evaluations or performance reviews, oral or written warnings, reprimands or counseling;

3. Challenges to a reclassification, layoff, transfer, denial of reinstatement, or denial of a step or merit increase;

4. Challenges to any disciplinary action; and

5. Challenges to examinations or the appointment to positions.

C. Informal Grievance Procedure

Within eight (8) work days of the occurrence of the act(s) that constitutes the grievance, an employee shall discuss the grievance with his/her immediate supervisor. If, after this discussion, the employee does not believe the problem has been satisfactor ily resolved,

Page 571 ends

28 the employee shall have the right to discuss it with the supervisor’s immediate superior in the administrative service, if any. Every effort shall be made to find an acceptable solution by informal means at the lowest possible level of supervision.

If the employee is not in agreement with the decision reached by discussion, the employee shall then have the right to file a formal grievance in writing within five (5) working days after receiving the informal decision of the immediate supervisor. Failure of the employee to file the grievance within five (5) work days shall constitute a waiver of the grievance.

Formal written grievances shall only apply to the employee affected, shall specifically identify the action being grieved, and shall include a statement of the action(s) desired by the grievant and the reasons therefore.

D. Formal Grievance Procedure (Levels of Review Through Chain of Command)

1. First Level of Review: The grievance shall be presented in writing to the employee’s immediate supervisor, who shall render a decision and comments in writing and return them to the employee within eight (8) working days after receipt of the grievance. If the employee does not agree with the supervisor’s decision, or if no answer has been received within eight (8) working days, the employee may present the grievance, in writing, to the department head. Failure of the employee to take further action within eight (8) working days after receipt of the written decision of the supervisor, or within eight (8) working days if no decision is rendered, shall constitute a waiver of the grievance.

2. Department Review: The department head receiving the grievance of an employee or a designated representative shall discuss the grievance with the employee, the employee’s representative if so desired, and with other appropriate persons. The department head shall render a decision and comments in writing and return them to the employee within eight (8) working days after receiving the grievance. If the employee does not agree with the decision reached, or if no answer has been received within eight (8) working days, the em ployee may present the grievance in writing to the Personnel Officer. Failure of the employee to take further action within eight (8) working days after receipt of the department head’s written decision, or within eight (8) working days if no decision is rendered, shall constitute waiver of the grievance.

3. Personnel Officer: The Personnel Officer, or his/her designated representative, upon receipt of the grievance, shall discuss the grievance with the employee, and/or the employee’s designated representative, and with other appropriate persons. The Personnel Officer or designee shall render a decision in writing to the employee within eight (8) working days after receiving the grievance. The decision of the Personnel Officer shall be final.

E. Conduct of Grievance Procedure

1. The time limits specified above may be extended to a definite date by mutual agreement of the employee and the reviewer concerned in writing.

2. The employee may have a representative of his or her choice present at all stages of the grievance procedure, except that no one may be represented by an employee he or she supervises, and no employee may be represented by his or her supervisor or department head. At least 48 hours prior the grievance meeting, the employee shall

Page 572 ends

29 inform the individual hearing the grievance whether he or she will be represented at the grievance meeting and shall identify the representative.

3. EMPLOYEES SHALL BE ASSURED FREEDOM FROM REPRISAL FOR USING THE GRIEVANCE PROCEDURE.

4. The grievant may request that the informal discussion with the immediate supervisor be waived.

SECTION 55: ADOPTION OF MOU

This memorandum, between representatives of the City and Teamsters Local 1932, was adopted on June 4, 2025.

SECTION 56: EFFECTIVE DATE

The provisions of this memorandum of understanding are effective July 1, 2025, and continue for a one-year period, ending June 30, 2026.

TEAMSTERS LOCAL 1932: CITY of RANCHO CUCAMONGA:

DATED___________________ DATED_____________________

________________________________ __________________________________ Carlos Gonzales John Gillison
Staff Coordinator / Business Agent City Manager

________________________________ __________________________________ Paul Corona Robert Neiuber
Lead Mechanic Senior Human Resources Director

________________________________ __________________________________ Latu Ohoiner Peter Castro
Maintenance Coordinator Deputy City Manager/Admin. Services

________________________________ ___________________________________ Lucy Castillo Matt Burris
Inventory Specialist – Equipment and Deputy City Manager/Econ. & Comm. Devel.

Materials

Page 573 ends

30 ________________________________ ___________________________________ John Standi Jevin Kay
Maintenance Coordinator Finance Director

Johnathon Lario
Lead Maintenance Worker

Page 574 ends

DATE:June 4, 2025
TO:President and Members of the Board of Directors
FROM:John R. Gillison, City Manager
INITIATED BY: Peter Castro, Deputy City Manager/Administrative Services Robert Neiuber, Senior Human Resources Director
Emily Nielsen, Senior Human Resources Business Partner
SUBJECT: Consideration to Adopt a Resolution Approving a Memorandum of Understanding between the Rancho Cucamonga Fire Protection District and the Fire Support Services Association. (RESOLUTION NO. FD 2025- 006) (FIRE)
RECOMMENDATION:

Staff recommends the Fire Board adopt the attached resolution approving a 24-month memorandum of understanding between the Rancho Cucamonga Fire Protection District and the Fire Support Services Association.

BACKGROUND:

The Fire Board previously approved a forty-eight-month memorandum of understanding between the Rancho Cucamonga Fire Protection District and the Fire Support Services Association (FSSA), effective July 1, 2021, to June 30, 2025.

In April 2025, the City and the FSSA began negotiations to the MOU. After meeting and conferring in good faith, the City and the FSSA came to a tentative agreement.

ANALYSIS:

The parties agreed to a 24-month memorandum of understanding and agreed to:
Equity adjustments for the following positions effective the first full pay period in July 2025:
2% For Administrative Assistant, 8.9% for EMS Administrator and EMS Nurse, 2.5% for Executive Assistant II and Executive Assistant I, 3.5% For Fire Prevention Specialist II, Fire Prevention Specialist I, Fire Plans Examiner, Fire Prevention Supervisor, and Deputy Fire Marshal, and 3% For Management Analyst I, Management Analyst II, Management Analyst III, Management Aide, Community Outreach Specialist, and Public Relation Officer.
3.5% cost of living adjustment (COLA) effective the first full pay period in July 2025 and a

2.5% cost of living adjustment (COLA) effective the first full pay period in July 2026. Updated Salary Survey language and clarified benchmarked positions effective the first full pay period in July 2025.
Updated the on-call policy to reflect current practices effective the first full pay period in July 2025.
Increase in bilingual pay from $50 per month to $75 per month effective the first full pay period in July 2025.

Page 575 ends

Page 2 ends

2 8
6 6
Increased Uniform Allowance from $1,302 to $1,500 per year effective the first full pay period in July 2025.
Increase Bereavement Leave from 40 hours to 120 hours effective the first full pay period in July 2025.
Increase Paid Natal and Adoption Leave with Pay from 2 days to 120 hours effective the first full pay period in July 2025.
Update and remove old MOU language.

Staff recommends the Fire Board adopt the attached resolution approving a 24-month MOU between the City and the FSSA, including amending the salary schedule for Fiscal Year 2025- 2026. Upon approval of this agreement by the Fire Board, the MOU would be effective July 1, 2025.

FISCAL IMPACT:

The negotiated 24-month MOU has an estimated cost of $175,750 in fiscal year 2025-2026, and a cost of $75,730 in fiscal year 2026-2027.

COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:

This item addresses the Council’s core value of working together cooperatively and respectfully with each other, staff, and all stakeholders.

ATTACHMENTS:

Attachment 1 – Resolution and Fire Support Services Association Memorandum of Understanding

Page 576 ends

RESOLUTION NO. FD2025-XXX

A RESOLUTION OF THE BOARD OF DIRECTORS OF THE

RANCHO CUCAMONGA FIRE PROTECTION DISTRICT,

RANCHO CUCAMONGA, CALIFORNIA, APPROVING A

MEMORANDUM OF UNDERSTANDING BETWEEN THE

RANCHO CUCAMONGA FIRE PROTECTION DISTRICT AND
THE FIRE SUPPORT SERVICES ASSOCIATION.

WHEREAS, representatives of the Rancho Cucamonga Fire Protection District and the Fire Support Services Association have met and conferred pursuant to the provisions of the Meyers-Milias-Brown Act (California Government Code §3500, et seq.) with regard to terms and conditions of employment; and

WHEREAS, representatives of the Rancho Cucamonga Fire Protection District and the Fire Support Services Association have agreed upon and presented to this Fire Board a twenty four-month Memorandum of Understanding effective July 1, 2025, to June 30, 2027; and

WHEREAS, the Fire Board of the Rancho Cucamonga Fire Protection District has previously adopted salary resolutions establishing salary ranges, benefits, and other terms of employment for employees of the Rancho Cucamonga Fire Protection District; and

NOW, THEREFORE, THE FIRE BOARD OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT HEREBY RESOLVES that said Memorandum of Understanding with the Fire Support Services Association is hereby approved and the City Manager is hereby authorized to sign said Memorandum of Understanding (Exhibit A) on behalf of the Rancho Cucamonga Fire Protection District, and the City Clerk to attest thereto.

PASSED, APPROVED, AND ADOPTED this ______ day of ___________, 2025.

ATTACHMENT 1

Page 577 ends

1 Fire Support MOU 2025-2027

Exhibit A

MEMORANDUM OF UNDERSTANDING

RANCHO CUCAMONGA FIRE PROTECTION DISTRICT AND

FIRE SUPPORT SERVICES ASSOCIATION
2025-2027

Page 578 ends

2 Fire Support MOU 2025-2027

TABLE OF CONTENTS
PREAMBLE .......................................................................................................................... 5 ARTICLE I RECOGNITION ................................................................................................... 5 ARTICLE II COMPENSATION .............................................................................................. 5 §1 Salary Ranges ......................................................................................................... 5 A. Survey Cities ....................................................................................................... 5 §2 Salary Plan .............................................................................................................. 5 A. Ranges .............................................................................................................. 5 B. On-Call Pay ....................................................................................................... 8 C. Bilingual Pay ...................................................................................................... 9 D. Education Incentive ........................................................................................... 9 §3 Work Periods and Overtime ..................................................................................... 9 A. Work Periods ..................................................................................................... 9 B. Work Shifts ........................................................................................................ 9 C. Flex Time ........................................................................................................... 9 D. Overtime Pay ..................................................................................................... 10 E. Call Back ........................................................................................................... 10 F. 4/10 Schedule ..................................................................................................... 11 G. Compensatory Time ............................................................................................ 11 H. Uniform Allowance .............................................................................................. 11 I. Direct Deposit for New Employees ..................................................................... 12 ARTICLE Ill BENEFITS
§ 4 Employee Group Insurance ..................................................................................... 12 A. Health Insurance ................................................................................................ 12 B. Dental Insurance ................................................................................................ 13 C. Vision Insurance ................................................................................................. 13 D. Life Insurance .................................................................................................... 13 E. Long-term Disability ........................................................................................... 13 §5 Retirement Plan ....................................................................................................... 13 A. Benefits .............................................................................................................. 13 §6 IRS 125 Plan ............................................................................................................ 15 §7 Voluntary Employee Benefit Association .................................................................. 15 §8 Deferred Compensation .......................................................................................... 15 §9 Carpooling ................................................................................................................15 ARTICLE lV LEAVES ............................................................................................................... 16 §1. Holidays ...................................................................................................................16 §2. Holiday Facility Closure ...........................................................................................17 §3. Vacation Leave ....................................................................................................... 17 §4. Hours of Vacation Buy-Back .................................................................................... 18

Page 579 ends

3 Fire Support MOU 2025-2027

§5. Sick Leave ............................................................................................................... 18 A. Full-time Employees ........................................................................... 18 §6. Personal Leave ........................................................................................................ 20 §7. Bereavement Leave ................................................................................................. 20 §8. Military Leave .......................................................................................................... 20 §9. Jury Duty ................................................................................................................. 21 §10. Civil Subpoena/Criminal Subpoena ....................................................................... 22 §11. Leaves of Absence without Pay .............................................................................. 22 §12. Natal and Adoption Leaves..................................................................................... 23 A. Natal and Adoption Leave without Pay ........................................................ 23 B. Natal and Adoption Leave with Pay ............................................................. 23 §13. Management Leave ................................................................................................ 23 ARTICLE IV GRIEVANCE PROCEDURE ............................................................................ 23 §1 Purpose .................................................................................................................. 23 §2 Objectives .............................................................................................................. 23 §3 General Provisions ................................................................................................. 24 §4 Informal Grievance Procedure ................................................................................ 25 § 5 Formal Grievance Procedure ................................................................................. 25 A. Step I ................................................................................................................ 25 B. Step II ............................................................................................................... 25 C. Step Ill .............................................................................................................. 25 D. Step IV ............................................................................................................. 26 ARTICLE V DISCIPLINARY APPEAL .................................................................................. 28 §1 Purpose .................................................................................................................. 28 §2 General Provisions ................................................................................................. 28 §3 Pre-Disciplinary Notice ........................................................................................... 29 §4 Hearing Officer Appeal ........................................................................................... 30 §5 CEO Decision ......................................................................................................... 32 ARTICLE VI SAFETY ......................................................................................................... 32 §1 Compliance ............................................................................................................ 32 §2 No Discrimination ................................................................................................... 32 §3 Safety Equipment .................................................................................................. 32 §4 Employee Responsibility ........................................................................................ 33 §5 Smoking Policy ......................................................................................................33 Work Related Injuries .................................................................................................. 33 ARTICLE VII MANAGEMENT RIGHTS ............................................................................... 33

Page 580 ends

4 Fire Support MOU 2025-2027

§1 Scope of Rights..................................................................................................... 33 §2 Emergency Conditions .......................................................................................... 34 ARTICLE VIII EMPLOYEE RIGHTS .................................................................................... 34 §1 Scope of Rights ..................................................................................................... 34 §2 New Employee Orientation .................................................................................... 35 ARTICLE IX MAINTENANCE OF BENEFITS ..................................................................... 35 ARTICLE X APPROVAL BY THE BOARD OF DIRECTORS .............................................. 35 ARTICLE XI PROVISIONS OF LAW ................................................................................... 35 ARTICLE XII TERM ............................................................................................................. 35 ARTICLE XIII NEGOTIATION OF SUCCESSOR MOU ....................................................... 36

THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK

Page 581 ends

5 Fire Support MOU 2025-2027

PREAMBLE
This Memorandum of Understanding (“MOU” hereinafter) is made and entered into by and between the Rancho Cucamonga Fire Protection District (“District” hereinafter), and the Fire Support Services Association (“Association” hereinafter). The terms and conditions contained in this MOU are applicable to all full-time employees within this unit and contain the complete results of negotiations concerning wages, hours and other terms and conditions of employment for said employees represented herein.

ARTICLE I RECOGNITION
Pursuant to the provisions of existing rules and regulations and applicable State law, District hereby acknowledges Association as the exclusive recognized employee organization for the representation unit, which includes all employees of District specified in Exhibit A attached hereto, who are employed on a full-time basis.

ARTICLE II COMPENSATION
§1. Salary Ranges
A. Survey Cities
(1) Association and District agree the survey cities shall be Pasadena, West Covina, Corona, Ontario, Riverside, and Chino Valley Fire. In the year prior to MOU expiration, a survey of the identified labor market cities will be completed, reviewed by the Association and District, and used as the comparison basis for any negotiations regarding market equity adjustment.

(2) The Association and District have identified the following benchmark classifications to be surveyed: Administrative Assistant, Emergency Manager, Emergency Medical Services Administrator, Executive Assistant II, Fire Equipment Mechanic, Fire Prevention Specialist II, and Management Analyst I.

(3) All classifications within the Fire Support Services Association (FSSA) are associated to a benchmark classification. Future classifications may align within an existing benchmark classification, or an additional benchmark classification may be proposed that will include future classifications as mutually agreed upon by the City and the FSSA. The associated classifications in relation to the benchmark classifications are outlined below.

• Administrative Assistant
• Emergency Manager:
o Emergency Management Coordinator
o Emergency Management Specialist
• Emergency Medical Services Administrator:
o Emergency Medical Services Quality Improvement Nurse
• Executive Assistant II:
o Executive Assistant
• Fire Equipment Mechanic:
o Fire Equipment Apprentice Mechanic
o Fire Equipment Lead Mechanic
o Fire Shop Supervisor
o Maintenance Officer
• Fire Prevention Specialist II
o Fire Prevention Specialist I

Page 582 ends

6 Fire Support MOU 2025-2027

o Fire Plans Examiner
o Fire Prevention Supervisor
o Deputy Fire Marshal
• Management Analyst I:
o Management Aide
o Management Analyst II
o Management Analyst III
o Community Outreach Specialist
o Public Relations Officer

The survey will look at monthly amounts and compare highest salary, medical (health, vision, dental) deferred compensation (paid and matching) RHS and VEBA (paid) and any additional CalPERS employee pickups above normal PEPRA rates.
.

§2. Salary Plan
A. Equity Adjustment
Effective the first full pay period in July 2025, an equity adjustment to the following classifications will be made:

o 2% For Administrative Assistant
o 8.9% for EMS Administrator and EMS Nurse
o 2.5% for Executive Assistant II and Executive Assistant I o 3.5% For Fire Prevention Specialist II, Fire Prevention Specialist I, Fire Plans Examiner, Fire Prevention Supervisor, and Deputy Fire Marshal o 3.% For Management Analyst I, Management Analyst II, Management Analyst III, Management Aide, Community Outreach Specialist, and Public Relation Officer

B. Cost of Living Adjustment
Effective the first full pay period in July of 2025 all bargaining unit members shall receive a three and one-half (3.5%) percent cost of living salary adjustment.

Effective the first full pay period in July of 2026 all bargaining unit members shall receive a two and one-half (2.5%) percent cost of living salary adjustment.

C. Ranges
The base salary ranges for all classes in the bargaining unit shall consist of ranges having six (6) steps, labeled A through F, with approximately five percent (5%) between each step. Advancement between steps requires a satisfactory or higher annual performance evaluation. However, no employee shall receive more than one step increase in a 12-month period unless granted for outstanding achievement pursuant to Section 2(G) below. Placement within the range shall be in accordance with the following:
(1) Salary on Appointment
New employees shall be compensated at Step "A" of the salary range to which their class is allocated. If unusual recruitment difficulties are encountered or a candidate is exceptionally well qualified, appointment at a higher step in the salary range may be authorized by the Fire Chief.

Page 583 ends

7 Fire Support MOU 2025-2027

(2) Merit Salary Adjustment
Advancement within a salary range shall not be automatic but shall be based upon job performance and granted only on the recommendation of the employee's supervisor and approval of the Fire Chief. Employees shall be considered for merit salary increases in accordance with the following:

a. Employees who are placed at Step A upon original employment, reinstatement, or promotion are eligible for a merit salary review after six (6) months of service. Subsequent consideration for merit salary adjustments shall be on a 12-month consecutive basis from the date of last merit salary adjustment.

b. Employees who are placed at Step B or above upon original employment, reinstatement, or promotion shall be eligible for a merit salary review after six (6) months of service. Subsequent consideration for merit salary adjustments shall be on a 12-month consecutive basis from the date of last merit salary adjustment.

c. The granting of an official leave of absence of more than thirty (30) continuous calendar days, other than military leave, shall cause the employee's merit salary review date to be extended the number of calendar days he or she was on leave.

d. If, in the supervisor's judgment, the employee's performance does not justify a salary increase on the review date, the employee shall be reevaluated before the expiration of six (6) months dating from the employee's review date. If the period of postponement exceeds three (3) months and the employee receives a salary increase, the employee shall be assigned a new review date based on the date the increase was granted.

e. Authorized salary step increases shall become effective at the beginning of the pay period nearest the employee's review date.
f. Should an employee's review date be overlooked, and upon discovery of the error, the employee is recommended for a salary increase, the employee shall receive a supplemental payment compensating him or her for the additional salary he or she would have received had the increase been granted at the appropriate time.
g. The normal merit salary increase shall be one (1) step granted in accordance with the preceding. However, to reward outstanding achievement and performance, the Fire Chief may grant one (1) additional step increase not to exceed one (1) step in any six (6) month period.

h. In order to address a situation wherein application of this section would result in the inequitable treatment of employees and upon the recommendation of the Fire Chief and approval of the Board, an employee may be placed at any step in the salary range for his or her class.

Page 584 ends

8 Fire Support MOU 2025-2027

(3) Salary on Promotion
An employee, who is promoted to a position in a class with a higher salary range than the class in which he or she formerly occupied a position, shall receive the nearest higher monthly salary in the higher salary range that would constitute a minimum five percent (5%) salary increase over his or her base salary rate, provided that no employee may receive a rate in excess of Step F of the promotional class. If the promotion occurs within sixty (60) days of a scheduled merit salary review date, the employee shall receive the merit increase (if otherwise entitled to it) and the promotional increase concurrently.

The employee shall be given a new merit salary review date for purposes of future salary step advancement. The new date shall be based upon the effective date of the promotion.
(4) Salary on Demotion
An employee who is demoted to a position in a class with a lower salary range shall receive a new merit salary review date based upon the effective date of the demotion and receive a salary in accordance with the following:
a. Disciplinary demotion - any designated salary step in the lower salary range which will result in the employee's receiving at least a five percent (5%) reduction in pay.

b. Non-disciplinary demotion - that salary step he or she would have received in the lower class if his or her services had been continuous in said lower class.

(5) Salary on Transfer
An employee who is transferred from one position to -another in the same class or to another position in a similar class having the same salary range shall receive the same step in the salary range previously received and the merit salary review date shall not change.

(6) Salary on Position Reclassification
When an employee's position is reclassified and the employee is appointed to the position, salary shall be determined as follows:

a. If the position is reclassified to a class with a higher salary range than the former class, salary and merit salary review date shall be set in the same manner as if he or she had been promoted.

b. If the salary of the employee is the same or less than the maximum of the salary range of the new class and the salary range of the new class is the same as the previous class, the salary and merit salary review date shall not change.

c. If the salary of the employee is greater than the maximum of the range of the new class, the salary of the employee shall be designated as a Y-rate and shall not change during continuous regular service until the maximum of the salary range to which the class is assigned exceeds the salary of

Page 585 ends

9 Fire Support MOU 2025-2027

the employee.
(7) Salary on Re-employment
An employee recalled after a layoff shall receive the same salary step in the range of the class which he or she was receiving upon layoff.

(8) Salary on Rehire
Upon rehire, an employee shall be placed at such salary step as may be recommended by the supervisor and approved by the Fire Chief. The employee's merit salary review date shall be based on the date of rehire. (9) Acting Pay
Acting pay shall be one (1) step, approximately five percent (5%), above the affected employee's base salary rate. When the work schedule or assigned duties are extremely different, the Fire Chief may approve acting pay which is greater than 5%. To receive acting pay the employee must:

a. Be formally assigned duties appropriate to the higher class.

b. Work in the higher class at least fifteen (15) consecutive work days, five (5) shifts for employees working twenty -four (24) hour shifts. Acting pay will be paid beginning with the sixteenth (16th) consecutive day worked in an acting capacity, sixth (6th) shift for employees working twenty-four (24) hour shifts.

c. In any instance where it is reasonably anticipated at the commencement of the acting assignment that the assignment is likely to extend beyond fifteen (15) consecutive work days or five (5) shifts, the described five percent (5%) acting pay shall commence being earned from the first day/shift of the acting assignment.
(10) Salary on Change in Range Assignment
When a class is reassigned to either a higher or lower salary range by the Board, the salary of each incumbent in such class on the date the reassignment is effective shall be adjusted to the step he or she was receiving in the former range.

D. On-Call Pay
All the employees that can provide mechanic services for the Fire Equipment shall, be part of the On-Call rotation as outlined below, unless relieved of such duty by a supervisor.

Being on-call means that an employee is required to promptly return to work after being called and be fit for duty and able to respond. Employees on standby are not permitted to drink alcohol or use any substance that will affect their ability to return to work. Being on-call does not constitute hours worked since employees are off -duty and permitted to engage in personal pursuits. However, since employees on standby are waiting to be engaged to work, the parties agree that employees are entitled to compensation as provided in this Se ction. Employees on-call are required to respond to a phone call as quickly as possible, generally within a few minutes. Upon responding, the employee will be instructed as to whether they are required to return to work (it is possible that the issue

Page 586 ends

10 Fire Support MOU 2025-2027

could be resolved by talking to the employee on the phone or using a computer to resolve the issue) and if so, will be informed of the location to which they must respond. Response time will generally be 60 minutes or the employee’s normal commute time and any additional minimal time necessary to get ready to return to work, whichever is greater.

While on-call, employees will be provided with a District vehicle. Employees who call in sick for a day while on standby shall not receive standby pay for the day if they are unable to respond to a call for service. Employees will be eligible to receive standby pay on a day they call in sick if at the time they call in, they notify their supervisor that they are able to respond to calls for service after regular sch eduled hours. An employee on- call may exchange on-call duties with another employee eligible to receive on- call pay, subject to the approval of the immediate supervisor.

To provide flexibility to the affected employees in order that an individual employee can conduct personal business other than during scheduled hours of work, the District shall at its expense, provide each affected employee with a cell phone and/or other means of communication whereby the necessity to respond to the work site(s) can be communicated to the affected employee. Each affected employee shall be required to maintain such communication device in a functioning status and shall carry such device in such manner that District-initiated communications shall be received when transmitted.

It is the goal of the District to provide for an on-call rotation among affected employees, resulting in a requirement that each affected employee be in an on-call status for not more than seven (7) consecutive calendar days without relief of such status for at least seven (7) consecutive calendar days. However, the parties recognize that needs of the District, injury, illness or other events may result in a District requirement that any given affected employee be maintained in an on- call status for greater than a seven (7) consecutive calendar day period.

Each affected employee in a designated on-call status for seven (7) consecutive calendar days, shall receive additional compensation in the amount of four hundred ($400) dollars for each seven (7) calendar day period of time in an on-call mode. Employees in an on- call status for less than seven (7) consecutive days would receive additional compensation of $57.14 per day that they are on call.

E. Bilingual Pay
Employees who qualify for bi -lingual pay will be provided said pay at $7 5 per month. Eligibility exams will be provided and administered by the Human Resources Department. Bi-lingual pay applies to the top 5 recognized languages from the most recent Census.

F. Education Incentive
The District shall provide to employees an educational incentive equal to the following:

Bachelor of Arts/Bachelor of Science = 3% of Base Pay per month Master of Arts/Master of Science = 5% of Base Pay per month Eligibility for the above-mentioned education incentive requires proof of graduation and receipt of degree from a college or university that is accredited by a nationally-

Page 587 ends

11 Fire Support MOU 2025-2027

recognized accrediting agency approved by the States Secretary of Education and found on the United States Department of Education Website.

The above-mentioned education incentives shall be non-cumulative, meaning that an employee who meets the highest recognized education incentive, which would be the Master of Arts/Master of Science, shall receive only one incentive pay regardless of whether they have also met the lower recognized education incentive also.

§3. Work Periods and Overtime
A. Work Periods
The work period for forty (40) hour personnel is seven (7) days with overtime being time worked in excess of forty (40) hours in the work period.

B. Work Shift
(1) Ten (10) hour work shifts begin at 0700 and end at 1800.

C. Flex Time
(1) The work schedules of employees assigned to other than fire suppression are subject to change depending on needs of the service or desires of the concerned employee(s) (see item 3).

(2) The District shall not change work schedules when the sole purpose of the change is to avoid payment of time and one-half (1.5) for overtime. This however, is not to be interpreted as preventing a schedule change upon the mutual agreement of the District and affected employee. (3) Employees may request schedule changes to address personal interests.

Whenever possible such requests will be accommodated, provided however, that needs of the service as determined by the District will take precedence over employee preferences.

(4) The District will not affect schedule changes but for good and sufficient cause.

D. Overtime Pay
(1) The rate of pay for overtime hours worked shall be at the rate of time and one- half (1.5) the regular rate of pay, for those employees eligible for overtime.

(2) For purposes of computing overtime pay under the Fair Labor Standards Act, military leave shall be the only leave of absence not considered hours worked. (3) For the purpose of this section, work time shall not include traveling to or from the normal work site.

(4) All non-exempt full-time employees who are called back to work from off -duty as a result of an emergency, shall be paid at the rate of time and one-half for any hours worked, with a minimum of two (2) hours pay for each emergency recall. Employees required to work more than fifteen (15) minutes shall be compensated for a minimum of one (1) hour; any time worked over one (1) hour will be paid in one-half hour increments. Fifteen (15) minutes work shall

Page 588 ends

12 Fire Support MOU 2025-2027

constitute one-half hour. For purposes of this section, work time shall not include time spent in traveling to and from the work site. (5) Employees required (held over) to work more than fifteen (15) minutes overtime shall be compensated for a minimum of one (1) hour. Any overtime worked in excess of one (1) hour will be paid in half hour increments. Provisions shall be made for an equitable distribution of overtime, consistent with efficient operations of the District.

E. Call Back
A "call back" occurs when following the employee having left the work site for at least one (1) hour after conclusion of the employee's scheduled hours of work, the employee is then advised by District management that he/she shall return to the work site.

In such case of a 'call back', the affected employee (including those who are formally on on-call such as Fire Equipment Mechanic) shall be compensated in an amount not less than two (2) hours at 1.5 times the employee's unadjusted base rate of pay, or the actual number of hours for which services are performed (also at the rate of 1.5 times the employee's unadjusted base rate of pay), whichever amount is greater. Computation of premium hours worked shall commence upon the employee commencing travel to the work site and shall conclude upon termination of the call back assignment.

F. 4/10 Schedule
With the 4/10 implementation, employees who experience hardship due to childcare issues, may request alteration of their schedule by taking a one-half hour lunch and arriving at work one-half hour late or leaving work one-half hour early.

G. Compensatory Time
FLSA exempt Management employees may earn compensatory time on a basis of one (1) hour worked equals one (1) hour of compensatory time. Compensatory time will not be granted for attendance at any regularly scheduled meetings of the Board of Directors, or any District Committee nor will compensatory time be granted for additional working time beyond the normal working day necessary for efficient and effective department operations, or to maintain good public relations.

Any such time shall be considered a part of the normal duties of the position.

Compensatory time may be earned for required attendance at special meetings of the Board of Directors and District Committees, except when such meetings are held in lieu of a regularly scheduled meeting or when such meetings are called and/or scheduled as part of the annual budget preparation process and annual audit.

Compensatory time may also be earned for special and/or unusual work situation not provided for in the preceding paragraphs.

The earning and accrual of compensatory time requires the approval of the

Page 589 ends

13 Fire Support MOU 2025-2027

employee's supervisor.

H. Uniform Allowance
The District shall provide four (4) sets of work uniforms for each employee who is required to wear a uniform prior to his or her starting date. Uniformed members must buy their own formal or semi -formal uniforms, as specified in District policy, at the completion of probation. The value of these initial uniforms provided hall be reported to CalPERS as compensation in accordance with applicable CalPERS requirements.

The District will provide for the purchase of uniform articles as specified in the District's rules and regulations, to a maximum of $1,500 per eligible employee per year. Uniform allowance shall be paid out on the first full pay period of the fiscal year. The classifications that are eligible for this benefit are as follows:

• Fire Equipment Apprentice Mechanic
• Fire Equipment Mechanic
• Fire Equipment Lead Mechanic
• Fire Shop Supervisor
• Fire Prevention Specialist I
• Fire Prevention Specialist II
• Plans Examiner – Fire
• Fire Prevention Supervisor
• Deputy Fire Marshal
• Public Relations Officer

The District will provide a prorated amount of 25% of the $1, 500 uniform benefit for classifications that receive one uniform at the date of hire. The classifications that are eligible for the prorated amount are as follows:

• Emergency Management Coordinator
• Emergency Management Specialist
• Emergency Manager
• EMS Administrator
• EMS QI Nurse
• Executive Assistant II
• Management Analyst III - Data Analyst

I. Direct Deposit Only for New Employees
Checking or debit card option.

Vacation buy back and compensatory time payouts can be by paper check.

Page 590 ends

14 Fire Support MOU 2025-2027

ARTICLE III BENEFITS
§4. Employee Group Insurance
District agrees to provide group insurance plans in accordance with the following:

A. Health Insurance
(1) District will provide medical insurance through the State of California Public Employee's Medical and Hospital Care Program.

(2) District provides fully paid employee and family health insurance for all full time continuous and retired employees who were hired before November 17, 1994. (3) District will provide fully paid employee and family health insurance for all full - time continuous employees hired after November 17, 1994, at the amount equal to the average eligible Public Employees Medical and Hospital Care Program medical plan rates covering San Bernardino County. The monthly contribution amount averages will be calculated annually during the open enrollment period, with changes going into effect when the new rates go into effect. As of March 5, 2014, the parties understand that PEMHCA is addressing the implications of the Affordable Care Act, and as a result may begin to offer a low-cost health insurance plan with reduced benefits to enrollees. The parties agree to reopen this provision of the MOU for discussion if in any given year PEMHCA's rate for its lowest cost, fully paid insurance plan has a premium that is at least 15% less than the lowest cost plan offered in the prior calendar year. A failure to agree upon the resolution of this issue shall not be subject to resolution by fact finding or any other impasse resolution procedure.

(4) All full-time continuous employees hired after November 17, 1994, shall be responsible for paying their premiums for medical insurance through the State of California, Public Employees Medical and Hospital Care Program, upon their retirement.

(5) Cash compensation in lieu of medical benefits in the amount of $350.00 for single employees or $500.00 for employees' dependents, may be provided to those employees that can verify that their spouse and/or family can provide full health insurance. Selection of compensation shall be at the employee's discretion. The employee may reenter the District' s health plan at any time. (6) Affordable Care Act (ACA) Reopener. The District may reopen negotiations on the issue of health insurance benefits to address changes to or the elimination of the ACA and in order to avoid penalties or taxes under the ACA or other statutory scheme that may result from an interpretation of the ACA or other statutory scheme by the Internal Revenue Service or other federal agency (including, but not limited to, a revenue ruling, regulation or other guidance) or state
agency, or a ruling by a court of competent jurisdiction. These negotiations will not result in a reduction in the amount the District provides for employee health coverage.

B. Dental Insurance

Page 591 ends

15 Fire Support MOU 2025-2027

District shall continue to provide fully paid employee and family dental insurance plan for all full-time continuous employees.

C. Vision Insurance
District shall continue to provide fully paid employee and family vision insurance plan for all full-time continuous employees.

D. Life Insurance
Full-time unit employees shall be provided a term life insurance policy of $50,000, paid by the District.

E. Long Term Disability
District agrees to provide to unit members a long-term disability insurance plan provided by the same carrier utilized by the City of Rancho Cucamonga for its employees.

§5. Retirement Plan
A. Benefits
District is enrolled in the State of California Public Employee's Retirement System. Benefits are summarized below:

(1) Tier 1 - Employees hired prior to July 9, 2011:
§ 21354.4 2.5% at 55 Full Formula
§ 21574 4th Level 1959 Survivor
§ 20042 1 Year Final Compensation
The District has adopted a resolution providing that all employee CalPERS contributions to the employer share pursuant to this section shall be deducted on a pre-tax basis. Additional benefits for affected employees include the following:

• Sec. 20691 Employer Payment of Member Contributions (based on hire date)
• Sec. 20636 (c) (4) Reporting of Employer-Paid Member
Contribution as Special Compensation
• Sec. 20965 Credit for Unused Sick Leave
(2) Tier 2 - Employees hired on or after July 9, 2011 and through December 31, 2012, and Classic PERS members, as defined by PERS. who are hired on or after January 1, 2013:

§ 21354 2% at 55 Full Formula
§ 21574 4th Level 1959 Survivor
§ 20037 3 Year Final Compensation

The District will adopt a resolution to reflect changes as described above, prior to the effective date. The District will adopt a resolution providing that all employee CalPERS contributions to the employer share pursuant to this section shall be deducted on a pre-tax basis.

Page 592 ends

16 Fire Support MOU 2025-2027

Additional benefits for affected employees include the following:
• Sec. 20691 Employer Payment of Member Contributions (based on hire date)
• Sec. 20636(c)(4) Reporting of Employer-Paid Member Contribution (EPMC) as Special Compensation
• Sec. 20965 Credit for Unused Sick Leave
(3) Employees who are New PERS Members, as defined by PERS, who are hired on or after January 1, 2013:

Employees are classified as New Members of PERS when they meet the definition of a "new member" for purposes of retirement pension benefits pursuant to the Public Employees’ Pension Reform Act of 2013. Generally, this includes employees that were hired into a regular position on or after January 1, 2013 or former PERS members who have more than a six -month break in service. CalPERS ultimately determines who is a new member in compliance with the law.

Employees who are classified as New Members shall be eligible for the 2% at 62 Formula, 3-year final compensation average.

The employee contribution for new members shall be one-half the normal cost, as determined by CalPERS.

The CalPERS required employee contribution for new will be adjusted periodically by CalPERS, and the District employee contribution adjusted accordingly per state statute.

The District has adopted a resolution providing that all employee CalPERS contributions shall be deducted on a pre-tax basis per IRC 414(h)(2).

(4) PARS
The Supplemental Benefit through PARS Phase II Retirement System is provided to all employees hired by December 31, 2012. In addition, the Fire District has adopted the PARS Retirement Enhancement Plan generally described as 0.5% (one-half percent) at 55 or at 60, depending upon the employee’s hire date, for all miscellaneous employees hired on or prior to December 31, 2012. To be eligible, employees must be at least age 56, have ten (10) years of full -time continuous service and retire from the District . T his benefit will be paid to qualified retirees in addition to any CalPERS benefits to which they are entitled.

§6. IRS 125 PLAN
The District has established a Section 125 flexible spending account plan managed by a third-party administrator that is open to voluntary participation of members in the bargaining unit. The District agrees to pick up all administrative fees associated with maintaining this program for bargaining unit members (including but not limited to debit card fees).

Page 593 ends

17 Fire Support MOU 2025-2027

§7. Voluntary Employee Benefit Association
The District has established a Voluntary Employee Benefit Association (VEBA) through the California Government Voluntary Employee Benefit Association to assist employees with planning for future health care expenses. Employees are allowed a one-time election to opt into the plan. Represented employees shall be eligible to participate in the plan according to the schedule to be established as an addendum to the MOU.

Contributions to the Plan shall be made as District contributions through a salary reduction arrangement. All contributions made on behalf of employees through such salary reduction arrangement are made on a pre-tax basis in accordance with IRS provisions.

The District shall contribute 2% of base salary per pay period. At the discretion of the Fire Support Services Association, employee contributions may be amended once per year provided that such amendment is permitted by IRS regulations and in conformity with the Plan Document.
§8. Deferred Compensation
A. Exempt classifications shall receive three (3) percent of monthly unadjusted base salary as a deferred compensation contribution to be paid by the District.

B. Non-exempt classifications shall receive two (2) percent of monthly unadjusted base salary as a deferred compensation contribution to be paid by the District.

§9. Carpooling
Those employees participating in a carpool going to and coming from their residence and work site shall not be in receipt of a reduced workday. Rather, those employees participating in a "carpool" shall be afforded the following benefit:

Eligible carpool employees shall be regular, full -time employees who voluntarily participate in and file a "ride share application agreement." Eligibility for ride share-related benefits is conditioned upon:

(1) Each affected regular, full time employee shall ride share with another person(s) in a car or vanpool.
(2) In the alternative, each affected regular, full time employee shall drive to and from work other than in an automobile. For example, such transportation may include a bicycle, public transportation, walking.

(3) Eligibility for ride share benefits shall be conditioned upon 1.) the regular, full time employee so participating 60% of the total work days during a given month, 2.) ride sharing for at least 60% of the commute distance, and 3.) ride sharing between the hours of 6 and 10 a.m., Monday through Thursday.

Individuals meeting the above qualifications shall earn $2.60 for every day that the employee ride shares, paid at the end of each quarter.

ARTICLE Ill LEAVES
§1. Holidays
A. Holidays are those days which District designates as observed holidays. Holiday

Page 594 ends

18 Fire Support MOU 2025-2027

leave is a right, earned as a condition of employment, to a leave of absence with pay. The holidays designated by District are as follows:

40 Hour Personnel
July 4 Independence Day
September Labor Day (1st Monday)
November 11 Veterans Day
November Thanksgiving (4th Thursday)
November The day following Thanksgiving
December 24 The day preceding Christmas
December 25 Christmas
January 1 New Years Day
January Martin Luther King's Birthday (3rd Monday)
February President's Day (3rd Monday)
May Memorial Day (last Monday)
Three (3) discretionary (floating) days may be taken by an employee at his or her convenience, subject to approval by the supervisor. The thirty (30) hours for the three (3) floating holidays shall be credited to the employee at the start of pay period No. 1 of each fiscal year.

Whenever a holiday falls on a Sunday, the following Monday shall be observed as a holiday. Whenever a holiday falls on a Friday or Saturday, the preceding Thursday shall be observed as the holiday.

B. Employees shall accrue holiday time as follows:

Type of Per Maximum
Accrual Holiday Annually Personnel
40 Hour Personnel 10 Hours 140 Hours 180 Hours

C. No District employee will be allowed to exceed the maximum accrual at any time.

As excess holiday time is earned, it must either be taken as time off or be paid for by District.

Effective pay period No. I of each fiscal year, holiday time shall be accrued by the employees within the pay period in which it occurs. Beginning in calendar year 2022, the two December holidays will accrue on November 30 of each year. .

(1) Begriming December 1, 2021. and annually thereafter, any employee that wants to have the District buy back holiday hours shall make an irrevocable election to do so. The irrevocable election shall be submitted in writing to the City's Human Resources Department on or before December 15 and shall indicate the number of hours of holiday that the employee expects to earn in the following calendar year that the employee wants the District to buy back in December (between the first and second payday of the month), Regardless of the number of hours requested to be cashed out. the most the District can cash out is the number of hours

Page 595 ends

19 Fire Support MOU 2025-2027

accrued and available in that calendar year to date.
(2) Holidays may be used as scheduled time off with the approval of the supervisor.

E. District employees will be advised, in writing, within the pay period prior to the time that maximum holiday accrual is reached or that they are approaching their maximum accrual.

F. Any employee who is on vacation or sick leave when a holiday occurs will not have that holiday charged against his or her vacation or sick leave.

G. Employees who are assigned to work on a holiday are eligible for pay at time and one-half for working that day. This time and one-half may be taken as compensation or put in a compensatory time bank. Compensation shall be determined by adding the employee's normal work schedule hours times the base rate of pay compensation for the holiday, plus compensation at time and one-half for hours actually worked. Payment at time and one-half abrogates the employee's right to that holiday. Exempt employees shall only be permitted to bank the holiday at time and one-half.

§2. Holiday Facility Closure
During the term of this MOU, there will be Holiday facility closures, and certain City and District facilities may close in conjunction with the Christmas and New Year's holidays.

Closure dates for City and some Fire District facilities shall be determined by the City in order to balance the impact on public services. During a holiday closure, affected represented employees may take paid leave from holiday, management leave, and compensatory time or vacation accruals or they may be reassigned to a facility that will remain open during the closure.
§3. Vacation Leave
A. Vacation leave is a right to a leave of absence with pay. It is earned as a condition of employment.

B. All full-time employees shall, with continuous service, accrue working days of vacation monthly according to the following schedule:

40-hour Personnel
Years of
Completed Service
Annual
Accrual
Maximum
Accrual
Pay Period
Accrual Rates
30 days-3 years 85.72 hours 192 3.297
4-7 years 128.57 hours 272 4.945
8-10 years 171.43 hours 400 6.593
11-14 years 188.58 hours 400 7.253
15-19 years 205.72 hours 400 7.912
20-24 years 222.86 hours 400 8.572
25+ years 240.00 hours 400 9.231

C. An employee who, as of July 1st of any given year, has completed 10, 15, 20 or 25 years of service shall receive a onetime credit of 10 hours, if a 40-hour

Page 596 ends

20 Fire Support MOU 2025-2027

employee. The employee shall, beginning the 11th, 16th, 21st and 25th year, accrue vacation at the appropriate pay period accrual rate.

D. The District will notify employees, in writing, within the pay period prior to the time that maximum vacation accrual will be reached that the accrual is approaching that maximum. The employee will then be required to 1) schedule time off; or, 2) receive pay in lieu of time off so as to not exceed the maximum accrual.

E. Any full-time employee who is about to terminate employment and has earned vacation time to his or her credit, shall be paid for such vacation time on the effective date of such termination. When separation is caused by death of an employee, payment shall be made to the estate of such employee.

§4. Hours of Vacation Buy Back
Annually, any employee that wants to have the District buy back vacation hours shall make an irrevocable election to do so. The irrevocable election shall be submitted in writing to the City's Human Resources Department on or before December 15 and shall indicate the number of hours of vacation that the employee expects to earn in the following calendar year that the employee wants the District to buy back up to a maximum of 100 hours. This buy back shall occur twice annually, in June/July (between the last payday in June and the first payday in July} and November (between the first and second payday of the month), and the employee must indicate the total amount of hours they want paid out in June/July and in November. Regardless of the number of hours requested to be cashed out at either time, the most the City can cash out is the number of hours accrued and available in that calendar year to date. Employees must maintain a minimum of 40 hours of accrued vacation subsequent to any payment of vacation buyback time. .
§5. Sick Leave
Personal Sick Leave

Employees can use sick leave for personal illness, injury, a health-related reason (such as the diagnosis, care of treatment of a health condition), or preventive care.

B. Family Sick Leave

Employees can use sick leave for the illness or injury of a health-related reason (such as a diagnosis, care or treatment of a health condition), or preventive care of a qualified family member.

For the purpose of Family Sick Leave, a qualified member means the employee’s child (includes any age or dependency status, or for whom the employee is a legal ward or stands in loco parentis), parent (includes person who stood in loco parentis of the employee as a child, parent -in-law, spouse, registered domestic partner, grandparent, grandparent-in-law, great -grandparent, great -grandparent-in-law, grandchild, great - grandchild, or sibling or any other member of the employee’s immediate family as defined in the District Personnel Rules.

C. Other Statutory Use

Page 597 ends

21 Fire Support MOU 2025-2027

For an employee who is a victim of domestic violence, sexual assault, stalking, or other crime in order for the employee to engage in any of the following activities: (1) obtain or attempt to obtain a temporary restraining order or other court assistance to help ensure the health safety or welfare of the employee or their child; or (2) obtain medical attention or psychological counseling, services from a shelter, program or crisis center, or (3) participate in safety planning or other actions to increase safety.

Sick leave can be used for additional purposes as provided in Government Code Section 12945.8, subsections (a)(3) and (b), as well as all other purposes as allowed by applicable law.

At the conclusion of the need for time off to care for a family member, said employee shall return to work as soon as possible. The employee must give the immediate supervisor or Fire Chief reasonable advance written or oral notice. If the need for sick leave is not foreseeable, the employee shall provide written or oral notice of the need for the leave as soon as practicable.

If the employee is required to be absent on sick leave for more than one day, the employee must keep the immediate supervisor informed each day as to the date the employee expects to return to work and the purpose of the leave. Failure to request sick leave as required by this provision without good reason, may result in the employee being treated as absent without leave. The maximum number of hours that may be used for sickness, disability, serious illness or emergency of his or her child, parent, spouse, or registered domestic partner, grandparent, grandchild, and sibling is equal to the employee’s annual accrual.

A. Full-time Employees
District is enrolled in the State of California Public Employee's Retirement System. Benefits are summarized below:

(1) Sick leave is that amount of leave designated by District. (2) All employees shall be entitled to sick leave as follows:

Personnel Monthly Annual Accrual Max. Accrual
40 hr Personnel 10 hours 120 hours No limit

B. No employee shall be entitled to sick leave with pay while absent from duty for the following causes:
(1) Disability arising from sickness or injury purposely self -inflicted or caused by his or her own willful misconduct.

(2) Sickness or disability sustained while on leave of absence.

C. Sick leave shall not be used in lieu of or in addition to vacation.

D. Employees must provide a physician’s certification for any sick leave absence that occurs after the employee has used 40 hours, or four days, whichever is greater,

Page 598 ends

22 Fire Support MOU 2025-2027

that involves the illness of the employee or family member. This requirement does not pertain to Personal Leave.

E. The Fire Chief may require medical certification that the employee is capable of and released to return to the performance of all duties of his/her position.

F. In case of voluntary or involuntary termination of an employee's continuous service, except by reason of retirement or lay -off for lack of work or funds shall result in abrogation of all sick leave and no payment will be made by the District for sick leave accrued to the time of such termination regardless of whether or not such employee subsequently reenters District service.

G. Any employee incurring a serious injury or illness while on paid vacation leave may have those days of illness changed to sick leave with pay and vacation days restored accordingly, provided the employee has sufficient sick leave accrued and the period of illness is certified by a written doctor's statement.

H. Employees with ten (10) or more years of service shall be eligible to convert unused sick leave to vacation in accordance with the following:

(1) Employees who, in the preceding calendar year, accrued 90 to 120 unused hours of sick leave earned in that preceding calendar year, may exercise the option of having one- half (1/2) of that unused sick leave accrued in the preceding year converted to vacation leave and the remainder carried over as accrued sick leave.

(2) Employees who accrued sixty (60) to ninety (90) unused hours of sick leave earned in the preceding calendar year may exercise the option of having one- fourth (1/4) of the unused sick leave accrued in the preceding calendar year converted to vacation leave and the remainder carried over as accrued sick leave.
(3) Any employee who qualifies to convert sick leave to vacation leave must submit a written request to the District on or before January 15th of the year in which the conversion is to be made.

I. Upon the retirement of an employee, the employee may elect from one or more of the following options:

• Sell back up to fifty percent (50%) of his/her accumulated unused sick leave at the employee's regular hourly rate of pay at retirement. • Designate accumulated unused sick leave for CalPERS service credit per Government Code Section 20965.
• Apply the cash value of up to one hundred percent (100%) of accumulated unused sick leave to the employee's VEBA account (if enrolled), at the employee's regular hourly rate of pay, as permitted by the VEBA plan. §6. Personal Leave
A. The employee shall be granted one (1) day paid personal leave to attend the funeral of a close relative not in the employee's immediate family.

Page 599 ends

23 Fire Support MOU 2025-2027

B. An employee required to appear before a court for other than subpoenas due to actions as a District employee or jury duty will receive the necessary time as paid personal leave, providing:

(1) He or she notifies his or her supervisor or Duty Chief in advance, with adequate time remaining so that a relief may be obtained.
(2) The employee must return to duty within a reasonable time after the appearance.

C. Personal leave will be charged against any time the employee has accrued, such as sick leave, vacation, and compensatory time, at the employee's option.

D. Employees can use up to twenty (20) hours of accrued sick leave as personal leave. This twenty (20) hours can be used incrementally (i.e., 1 hour, 2 hour) throughout the fiscal year. Use of this time is for emergency situations requiring the employee's attention and needs to be cleared with their supervisor when using this time.
§7. Bereavement Leave
A. 40-hour Personnel
When a death occurs in the family of a full-time employee, the employee shall be granted up to 80 hours of bereavement leave with pay. A death certificate or other acceptable evidence may be required by the City Manager or designee before leave is allowed. Family members are defined as follows: employee's spouse or domestic partner, employee's parents, employee's grandparents, employee's children, son- in-law, daughter- in-law, employee's siblings, or employee's grandchildren, employee's spouse or domestic partner's parents, employee's spouse or domestic partner's grandparents, grandparents-in -l
aw,
brother-in-law, sister -in-law, employee's spouse or domestic partner's children, employee's spouses grandchildren, or a blood relative residing with employee. The City Manager or designee shall approve such bereavement leave. (References to domestic partner refer to registered domestic partners, as defined by California Family Code Section 297.)

E
mployees are eligible for an additional forty (40) hours of bereavement leave, in addition to the currently provided eighty (80) hours, when the bereavement leave is related to the employee’s spouse or domestic partner, employee’s parents, employee’s children, son-in- law, daughter-in-law, or employee’s siblings, employee’s spouse or domestic partner’s parents, employee’s spouse or domestic partner’s children, or a blood relative residing with the employee. An employee who utilizes bereavement leave shall notify their supervisor of the intent to use such leave. In accordance with AB1949, the bereavement leave must be completed within three (3) months of the date of death but need not be taken consecutively
.

§8. Military Leave
A. Every employee who is a member of a state or federal reserve military unit shall be entitled to be absent from service with District while engaged in the performance of ordered military duty and while going to or returning from such duty in

Page 600 ends

24 Fire Support MOU 2025-2027

accordance with the laws of the State of California or federal government.

B. Employees are entitled to thirty (30) days paid military leave in any one fiscal year, provided they have been employed by the District for one (1) year prior to this leave. Any employee with less than one (1) year of service must use accrued annual leave or compensatory time if he or she wishes to receive normal pay.

C. Employees who are called or volunteer for service with the armed forces of the United States shall be entitled to reinstatement to their former positions. Upon application for reinstatement, the individual must display a certificate showing service was other than dishonorable. However, any individual possessing right of reinstatement automatically forfeits these rights upon voluntary enlistment for a second term.

D. Any employee returning from service with the armed forces shall be entitled to such length of service seniority as would have been credited to them had they remained for that period of time with the District.

E. An employee who was in a probationary period at the time of military leave shall, upon return, complete the remaining portion of the probationary period according to the then present rules.

F. An employee promoted to fill a vacancy created by a person serving in the armed forces shall hold such position subject to the return of the veteran. The employee affected by the return shall be restored to his or her former position or one of a similar nature while the returning employee resumes the position he or she previously held.

§9. Juty Duty
A. Any member of District who is called or required to serve as a trial juror may be absent from duty with District during the period of such service or while necessarily being present in court as a result of such call. Such member on jury duty will continue to receive normal pay, provided he or she:
(1) Notifies his or her supervisor, in advance, with adequate time remaining so that a relief may be obtained.

(2) Returned to duty within a reasonable time after being released with a signed certificate of service from the court stipulating the hours of service and release time. This certificate may be obtained by asking the court secretary or bailiff.

The employee then forwards it to his or her supervisor.

(3) Pay received for service while absent from District must be turned over to District; however, pay received while off duty may be kept by the employee. (4) All personnel called for jury duty must abide by all of the above rules and must return to work if dismissed before the end of their regular work shift.

Page 601 ends

25 Fire Support MOU 2025-2027

§10. Civil Subpoena/Criminal Subpoena
A. Civil Subpoena
When members of District have been served a civil subpoena to appear in court as a witness due to actions as a District employee, the following procedure shall be followed:

(1) Personnel will be paid at their regular hourly rate while they are in court.

(2) District transportation will be provided when available. If the employee uses his or her own transportation, he or she will be reimbursed by District at the prevailing mileage rate.
(3) If the employee is required to appear in a court that is outside the Rancho Cucamonga Fire Protection District and this appearance requires the employee to buy a meal and/or lodging, he or she will be reimbursed.

If an extended appearance in court is necessary where lodging and meals would be required, authorization shall be obtained from the Fire Chief.

B. Criminal Subpoena
(1) Pursuant to California Penal Code 1326 et. seq., if an employee is served with a criminal subpoena, the employee will be paid at the regular hourly rate while in court.

(2) District transportation will be provided when available. If the employee uses their own transportation, they will be reimbursed by District at the prevailing mileage rate.
(3) If the employee is required to appear in court outside the Rancho Cucamonga Fire Protection District and this appearance requires the employee to buy a meal, he or she will be reimbursed. If an extended appearance in court is necessary where lodging and meals would be required, authorization shall be obtained from the Fire Chief.

(4) A criminal subpoena need not have a court stamp affixed. §11. Leaves of Absence Without Pay
A. Upon the written request of the employee, a leave of absence may be granted for a period not to exceed thirty (30) days by the Fire Chief, or a period not to exceed one (1) year by the Board of Directors.

B. Failure of the employee to return to his or her employment upon the termination of an authorized leave of absence shall constitute a separation from service of that employee.

C. Leave of absence without pay granted by the Board shall not be construed as a break in service or employment. During these periods, vacation, holiday, or sick leave credits shall not accrue. An employee reinstated after a leave of absence without pay shall receive the same step in the salary range received when he or

Page 602 ends

26 Fire Support MOU 2025-2027

she began the leave of absence. Time spent on such leave without pay shall not count toward service for increases within the salary range. For purposes of this section, the employee's merit increase eligibility date shall be adjusted to the date of reinstatement.

D. An employee on an approved leave of absence without pay, may continue medical insurance coverage by paying the full cost to District, in advance, for each month, or portion thereof, of which he or she is absent.

§12. Natal and Adoption Leave
A. Natal and Adoption Leave without Pay
The District shall provide employees up to four months natal and adoption leave for the birth or adoption of a child; such leave shall be pursuant to the provisions of the California Pregnancy Disability Act ("PDA"; California Government Code section 12945), if applicable. The District 's PDA policy is incorporated herein by reference. Employees on this leave of absence without pay beyond the four-month period will be responsible for the payment of medical, dental, and optical premiums to keep the coverage in force during the leave of absence.

B. Natal and Adoption Leave with Pay
Employees within the bargaining unit are granted up to 120 hours of natal and adoption leave with pay for the birth or adoption of a child, however, use of the 120 paid hours does not extend any time charged under FMLA or CFRA or additional state and federal laws. Any paid time required beyond this initial 120 hours must be charged to sick leave, vacation, compensatory or floating holiday time.

§13. Management Leave
Exempt classifications shall be provided management leave in the amount of sixty (60) hours per fiscal year, which shall be credited to the employee at the start of pay period No. 1 of each fiscal year. Unused management leave in an amount not to exceed forty (40) hours, must be converted to cash at the employees then existing hourly rate, during the last payroll period commencing in June of each fiscal year. Management leave shall not be carried over to any subsequent fiscal years.

ARTICLE IV GRIEVANCE PROCEDURE

§1. Purpose
This article is intended to provide a fair and orderly procedure for the resolution of employee grievances. A grievance is a claimed violation, misinterpretation, misapplication, or noncompliance with existing District codes, resolutions, written rules, policies, procedures, orders, and regulations, or this document. This grievance procedure shall not apply to disciplinary matters or to reviews of performance evaluation reports or to discharge of probationary employees. Disciplinary matters include all warnings, written reprimands, suspensions, reductions in pay which are not the result of transfer or reassignment, demotions, dismissal or any other action which consists of a taking of property as said term is defined by the courts in the disciplinary context. (Reassignments and/or transfers that result in a loss of compensation shall not be deemed to be disciplinary actions).

Page 603 ends

Rancho Cucamonga City CouncilJune 4, 2025

Rancho Cucamonga City Council
June 4, 2025