The City of Rancho Cucamonga
Request for Proposal (“RFP”) #25/26-004
for
Landscape and Irrigation Maintenance for LMD 1 Parks
4.3.8.9. PIPE CHASE MAINTENANCE
Dust, clean and sweep all pipe chases. Immediately clean up any spills and keep each pipe chase neat and clean at all times. Pipe chases may be utilized by the Contractor for storing Contractor’s equipment and supplies which shall be arranged in an organized and neat manner.
4.3.8.10. DRINKING FOUNTAIN MAINTENANCE
Drinking fountains shall be cleaned by scrubbing, drying, and polishing the fixture. Stainless steel fountains shall be cleaned with an approved stainless -steel cleaner that cleans, disinfects, removes hard water deposits and polishes the fixtures.
Leaking fixtures shall immediately be reported to the Public Works Services Director orally and thereafter in writing. For leaking fixtures, the water valve shall be turned off. The City shall be responsible for the repair or replacement of drinking fountains and fixtures.
4.3.8.11. TRASH RECEPTACLE MAINTENANCE
There are an unspecified number of trashcans within this contract and additional trash cans may be added as required. Trash containers shall be emptied. All trash shall be placed in the appropriate trash bins which are in the trash enclosures located in the parking lots of each park. Trash containers shall be emptied by removal and disposal of a plastic trash bag within the container and a new bag placed into the container. Plastic trash container and pet waste bags shall be provided by the Contractor.
Prior to replacement of the plastic trash bags, the container shall be inspected for debris and offensive odors, then cleaned and sanitized as needed. If insect infestations are noted, pest control measures shall be undertaken by the Contractor. Any trash can with damage, missing lids, graffiti or vandalism shall be reported to the Public Works Services Director immediately.
4.3.8.12. TRASH ENCLOSURE MAINTENANCE
All trash and accumulated debris within the enclosures shall be placed in the trash bin(s) each week or more often as necessary. The enclosures shall be swept clean each week. The City shall be responsible for providing all necessary trash bins and trash bin emptying.
4.3.8.13. GRAFFITI REMOVAL (ALL SERVICE LEVELS)
The Contractor shall be responsible for all minor graffiti removal within and around restrooms, playground and picnic shelters. All materials and processes used in graffiti removal shall be non -injurious to surfaces and adjacent park property and approved by CAL-OSHA and the Public Works Services Director. Appropriate surface preparation shall be made on painted walls, and paint applied shall be the exact shade of color as existing paint,
The City of Rancho Cucamonga
Request for Proposal (“RFP”) #25/26-004
for
Landscape and Irrigation Maintenance for LMD 1 Parks
unless otherwise specifically approved by the Public Works Services Director. All paint shall be furnished by the City.
All obscene and gang related graffiti shall be immediately reported to the Public Works Services Director and removed within 24 hours. All other graffiti shall be reported and removed daily.
4.3.8.14. DRAINS (ALL SERVICE LEVELS)
The Contractor shall be responsible for periodic inspections of surface flowlines, intake grates, and under sidewalk drains located within the landscaped areas. These drains shall be inspected during, prior to, and following any rain event. Any debris or vegetation that could block the flow of water will require prompt removal.
4.3.8.15. STORM DEBRIS CLEANUP
The City of Rancho Cucamonga is subject to frequent wind, rain, and other types of storms. The storms cause an accumulation of debris on the contracted sites. The debris includes such items as downed trees, limbs, leaves, tumbleweeds, trash, and soil deposits. Because it is impractical to perform routine maintenance operations during and immediately following these storms, the Contractor shall promptly remove the debris such that routine maintenance operations are practical. Because the Contractor is removing debris in lieu of routine maintenance, the removal is at no extra charge to the City. In the case of an excessive accumulation of debris that is attributable to another agency, such as blown sand from a recently graded site, the City will act to have the responsible agency remove the debris. The cost for replanting new plant material to replace storm damaged plant material that cannot be repaired will be an extra.
Emergency Storm Work Documentation and Tracking:
All costs borne by the City for emergency storm clean -up work may be subject to re -imbursement through government disaster funds. In the event of an emergency, the City could easily be eligible for Federal, State, or local funds and therefore all costs that are storm related including labor, rentals and materials that are charged to the City shall be recorded and billed separately and labeled/dated as emergency related. In addition, since labor will be shifted away from routine work, all the shifted routine labor shall be tracked and recorded as emergency related since emergency labor may also be reimbursable. Once the Contractor returns to normal operations, the Contractor will be required to send a report outlining the shifted routine labor used during the emergency.
The City of Rancho Cucamonga
Request for Proposal (“RFP”) #25/26-004
for
Landscape and Irrigation Maintenance for LMD 1 Parks
4.3.8.16. DEBRIS AND TRASH REMOVAL
Debris and Trash Removal Frequency
Service Level B - The Contractor shall on a weekly basis remove any trash and debris that accumulates in the landscape including turf, groundcover, mulchscape, hardscape, and decomposed granite areas including adjacent flowlines.
Service Level C - The Contractor shall on a bi -weekly basis remove any trash and debris that accumulates in the landscape site including turf, groundcover, mulchscape, hardscape, and decomposed granite areas including adjacent flowlines.
Service Level D - The Contractor shall monthly remove any trash and debris that accumulates in the landscape site including turf, groundcover, mulchscape, hardscape, and decomposed granite areas including adjacent flowlines.
4.3.8.17. CLEAN-UP (ALL SERVICE LEVELS)
a) At no time will the Contractor blow grass cuttings and/or debris into public streets, trails, or gutters without promptly removing the cuttings and/or debris and disposing of it legally, off site. b) Unless a chipper is used as described below in section 4.26.7(d), the Contractor shall remove all debris resulting from the maintenance operations and legally dispose of it off -site. All grass or other clippings shall be picked up after each mowing or trimming operation. c) All debris resulting from any of the Contractor's operations shall be removed and disposed of legally at the Contractor's expense. No debris will be allowed to remain at the end of the workday. d) To improve the fertility of planter beds, save water, reduce weeds, reduce the amount of green waste in the landfill, lower soil pH, and improve efficiency, the Contractor may be required in many instances to utilize a chipper to mulch brush clippings back into the landscape planter from where the clippings had originated. The Contractor will always be required to have a trained chipper operator on staff to accommodate this request at no additional cost to the City. This chipper program will be used wherever and whenever it is practical and will be utilized primarily wherever there are larger planter beds that are not wood-chipped. Only clippings from shrubs and trees will be allowed. Grass clippings, leaves, palm fronds, trash and weeds shall not be included in this program. The Contractor shall always have a commercial brush chipper available at no additional cost to the City. e) All walkways will be kept clean/clear of debris and weed growth. Care shall be taken not to create unnecessary hazards to the public.
f) Any paper, plastic, metal, leaves, pine needles, branches, rocks, DG, sand, soil, dead plant materials, litter or any other debris determined objectionable by the Public Works Services Director that accumulates within the work site shall be picked up weekly (or whenever the debris presents a hazard) and legally disposed of offsite. All illegal dumping, including but not limited to hazardous waste, within the work site shall be reported immediately to the Public Works Services Director or his representative.
The City of Rancho Cucamonga
Request for Proposal (“RFP”) #25/26-004
for
Landscape and Irrigation Maintenance for LMD 1 Parks
4.3.9. EXTRA WORK
a) Extra work may be required because of vandalism, accidents, or acts of nature. Further, work may be required to add new landscaping, or to delete or modify existing landscape. b) Extra work will not be performed without prior approval by the Public Works Services Director unless a condition exists wherein it appears there is a danger of injury to persons or property. c) Payment for extra work shall be in accordance with the hourly rates and unit prices in the Extra Work Schedule. The invoiced amount for material not listed in the schedule will be at the Contractor's cost including sales tax plus 15%; the 15% being for the Contractor's costs of overhead. d) Except for routinely billed and ordinary irrigation repairs, extra work shall not commence without a written and approved proposal. Further, the extra work shall not be invoiced and billed until the work has been inspected and approved for completeness by the Public Works Services Director. e) The City reserves the right to cause any extra work deemed necessary by the Public Works Services Director to be performed by City crews or other Contractors, at no cost to the Contractor.
5. EVALUATION AND CONTRACTOR SELECTION PROCESS
5.1. INITIAL SCREENING
All RFP responses will undergo an initial review to determine responsiveness to the instructions herein. Those RFP responses initially determined to be responsive by meeting the RFP requirement as indicated herein will proceed to the next phase of the evaluation process.
5.2. EVALUATION ACTIVITIES
RFP responses deemed as having met the standard RFP requirements as indicated herein are then evaluated by an Evaluation Committee. The RFP submittals are scored and assigned a ranking of zero (0) through ten (10), ten being the highest possible score. The following criteria have been assigned percentages that the criteria will be scored against, based upon but not limited to the following evaluation criteria factors:
The City of Rancho Cucamonga
Request for Proposal (“RFP”) #25/26-004
for
Landscape and Irrigation Maintenance for LMD 1 Parks
Criteria
Criteria Description
Assigned
Percentage
Contractor Expertise 10
Quality of proposed services or goods 15
Extent to which the Contractors services or goods meet the City ’s needs 25
Cost 15
Contractor’s history and resources available to provide the required services 15
Experience and professional qualifications of staff 20
5.3. COST EVALUATION
Cost Proposals are evaluated and scored based on the following calculations.
Score = Lowest Proposal Cost / Cost of Proposal being scored X Maximum Points Available (10) The score is then added to the spreadsheet criteria scores.
5.4. REFERENCE CHECKS
If determined to be required reference checks are conducted by the Procurement Division and the requesting department may or may not be present during the process. The reference checks may be conducted by phone with the information being scribed or conducted by a written form, submitted to the Contractor’s reference contact. Reference contacts will be asked several predetermined questions for response and to provide a score from one (1) to ten (10), ten being the highest. Scores are then tabulated and added to the spreadsheet with the criteria scores. It is imperative that Contractors provide up to date and accurate information regarding contact information for reference checks. All scores are then tabulated into the final Contractor ranking.
Evaluators do not see the Contractor References or pricing line items. The proposed pricing is evaluated by the Procurement Division during the initial review of the RFP response, only to ensure that the proposed cost is not over the City ’s budgeted amount or Not-to-Exceed amount for the project.
The City of Rancho Cucamonga
Request for Proposal (“RFP”) #25/26-004
for
Landscape and Irrigation Maintenance for LMD 1 Parks
5.5. PRESENTATIONS / ORAL BOARD INTERVIEWS
Upon completion of the RFP evaluations and data analysis, and only, if necessary, selected top ranked Contractors will be provided an opportunity to interview and conduct a demonstration or presentation to further expand on their RFP response. Contractor interviews/demonstrations are scored and assigned a ranking of zero (0) through ten (10), ten being the highest possible score, based upon but not limited to the evaluation criteria factors as stated within the RFP.
5.6. FINANCIAL DOCUMENTATION
Contractors that proceed to the short -list may be required to submit financial documentation as proof of its Company’s financial stability and strength. A financial review will be conducted by the City Finance Department.
Should a Contractor wish for its financial documentation to be treated as proprietary or be returned upon completion of the review, the documentation must clearly be marked as such. The following documentation will be required of each Contractor on the short-list:
• A copy of the Contractor’s most recent annual report. • Audited (by a third party), balance sheets and income statements for the past three (3) years. • If audited data is not available, Contractor shall submit copies of complete tax returns for the past three (3) years.
• Describe any regulatory censure and past or pending litigation related to services provided by the Contractor.
• Indicate all applicable information regarding Contractor ownership changes in the last three (3) years.
5.7. BEST AND FINAL OFFER
Upon completion of Contractor presentations, the City reserves the right to conduct pre -award discussions and/or pre-contract negotiations with all or only top ranked Contractors. At which time the City may request a Best and Final Offer to be submitted from one or all finalists.
5.8. CONTRACTOR SELECTION
The final Contractor selection is based on which Contractor is the most responsive, meeting the City ’s requirements, offering the best value at the most competitive price. The City is not obligated to award to the lowest price proposal.
The City may conduct negotiations with several Contractors simultaneously. The City may also negotiate contract terms with the selected Contractors prior to award. The City, at its sole discretion, reserves the right, unless otherwise stated, to accept or reject all or any RFP responses, or any part thereof, either separately or to
The City of Rancho Cucamonga
Request for Proposal (“RFP”) #25/26-004
for
Landscape and Irrigation Maintenance for LMD 1 Parks
waive any informality and to split or make the award in any manner determined to be in the best interest of the City.
5.9. LETTER OF INTENT TO AWARD
After a final Contractor selection is determined, a Letter of Intent to Award (LOI) will be posted for review by all participating, responsive Contractors. Negotiations shall be confidential and not subject to disclosure to competing Contractors unless an agreement is reached. If contract negotiations cannot be concluded successfully, City may negotiate a contract with the next highest scoring Contractor or withdraw the RFP entirely.
The City of Rancho Cucamonga
Request for Proposal (“RFP”) #25/26-004
for
Landscape and Irrigation Maintenance for LMD 1 Parks
“EXHIBIT A, CITY OF RANCHO CUCAMONGA CONFLICT OF INTEREST/NON-DISCLOSURE STATEMENT”
It is the policy of the City to prevent personal or organizational conflict of interest, or the appearance of such conflict of interest, in the award and administration of City Contracts, including, but not limited to Contracts for Professional Services Agreements (“PSA”) with potential Contractors.
I do not have specific knowledge of confidential information regarding RFP responses received in response to the Request for Proposal (“RFP”) #25/26- 004 for Landscape and Irrigation Maintenance for LMD 1 Parks. I agree not to disclose or otherwise divulge any information pertaining to the contents, status, or ranking of any RFP response to anyone. I understand the terms and "disclose or otherwise divulge" to include, but are not limited to, verbal conversations, written correspondence, reproduction of any part or any portion of any RFP response, or removal of same from designated areas.
I, the undersigned, hereby certify that the following statements are true and correct and that I understand and agree to be bound by commitments contained herein.
(Print Name)
(Relationship to the City)
(Relationship to the Contractors)
(Signature)
(Date)
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids system under the Response Types, Exhibits A – G.
The City of Rancho Cucamonga
Request for Proposal (“RFP”) #25/26-004
for
Landscape and Irrigation Maintenance for LMD 1 Parks
“EXHIBIT B, PROFESSIONAL SERVICES AGREEMENT EXCEPTIONS SUMMARY”
Mark the appropriate choice, below:
Contractors accepts the PSA without exception.
OR
Contractors proposes exceptions to the PSA.
Summarize all exceptions on a separate document. Enclose a written summary of each change and title as “Exception Summary”, which shall include the Contractors’ rationale for proposing each such exception. Each exception must be labeled with the Section number in the PSA. Failure to properly reference exceptions in the submitted summary may deem the response as non-responsive.
Signature
Printed Name
Title
Date
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids system under the Response Types, Exhibits A – G.
The City of Rancho Cucamonga
Request for Proposal (“RFP”) #25/26-004
for
Landscape and Irrigation Maintenance for LMD 1 Parks
“EXHIBIT C, ACKNOWLEDGMENT OF INSURANCE REQUIREMENTS AND CERTIFICATION OF ABILITY TO PROVIDE AND MAINTAIN COVERAGES SPECIFIED”
I, the
(President, Secretary, Manager, Owner or Representative)
of , certify that the
(Name of Company, Corporation or Owner)
Specifications and General Provisions regarding insurance requirements as stated within the Professional Services Agreement (PSA), for the Purchase Contract designated Request for Proposal (“RFP”) #25/26-004 for Landscape and Irrigation Maintenance for LMD 1 Parks have been read and understood and that our Contractors is able to provide and maintain the coverage as specified in the PSA. Failure to provide said coverage, upon request to finalize the PSA prior to award shall be enough cause for immediate disqualification of award. Failure to maintain said coverage shall result in termination of the contract.
Signature
Printed Name
Title
Date
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids system under the Response Types, Exhibits A – G.
The City of Rancho Cucamonga
Request for Proposal (“RFP”) #25/26-004
for
Landscape and Irrigation Maintenance for LMD 1 Parks
“EXHIBIT D, ADDENDUM ACKNOWLEDGEMENT”
The Contractors hereby acknowledges the following Addenda Number(s) to this RFP have been received, if any.
Contractors understands failure to acknowledge any addenda issued may cause the RFP response to be considered non -responsive. It is the Contractors’ responsibility to log into the Bid System to identify and download the number of addenda that have been posted.
•
•
•
•
Signature
Printed Name
Title
Date
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids system under the Response Types, Exhibits A – G.
The City of Rancho Cucamonga
Request for Proposal (“RFP”) #25/26-004
for
Landscape and Irrigation Maintenance for LMD 1 Parks
“EXHIBIT E, DEBARMENT and SUSPENSION CERTIFICATION FORM”
I certify that neither (Contractor) nor any of its proposed subcontractors are not currently listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the guidelines under 2 CFR 200 that implement Executive Orders 12549 ( 3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), and that neither Contractor nor any of its proposed subcontractors are tax delinquent with the State of California.
I acknowledge that if Contractors or any of its subcontractors subsequently are placed under suspension or debarment by a local, state, or federal government entity, or if Contractors or any of its subcontractors subsequently become delinquent in California taxes, our Proposal will be disqualified.
Signature
Printed Name
Title
Date
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids system under the Response Types, Exhibits A – G.
The City of Rancho Cucamonga
Request for Proposal (“RFP”) #25/26-004
for
Landscape and Irrigation Maintenance for LMD 1 Parks
“EXHIBIT F, PARTICIPATION CLAUSE”
It is hereby understood that other government entities, such as cities, counties, and special/school districts may utilize this RFP response at their option for equipment or services at the RFP response price for a period of days. Said entities shall have the option to participate in any award made because of this solicitation.
Any such piggy-back awards will be made independently by each agency, and the City is not an agent, partner or representative of these agencies and is not obligated or liable for any action of debts that may arise out of such independently negotiated piggy -back procurement. Each public agency shall accept sole responsibility of its own order placement and payments of the Contractors.
Successful Contractors will extend prices as proposed herein to other governmental agencies, please specify.
YES NO
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids system under the Response Types, Exhibits A – G.
The City of Rancho Cucamonga
Request for Proposal (“RFP”) #25/26-004
for
Landscape and Irrigation Maintenance for LMD 1 Parks
“EXHIBIT G, SIGNATURE OF AUTHORITY”
The undersigned Company declares that he has carefully examined the specifications and read the above terms and conditions, and hereby proposes and agrees, if this RFP response is accepted, to furnish all material in accordance with the specifications and instructions, in the time and manner therein prescribed for the unit cost amounts set forth in the following RFP response.
THE CONTRACTOR IN SUBMITTING THIS RFP RESPONSE MUST FILL IN THE FOLLOWING INFORMATION.
FAILURE TO DO SO MAY DEEM YOUR RFP RESPONSE AS NON-RESPONSIVE.
Company Name: Address:
(Street, Su. # City, State, Zip)
Telephone #:
Fax #:
E-mail address: Web Address:
Authorized Representative: (print) Title:
Signature: Date:
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids system under the Response Types, Exhibits A – G.
The City of Rancho Cucamonga
Request for Proposal (“RFP”) #25/26-004
for
Landscape and Irrigation Maintenance for LMD 1 Parks
“EXHIBIT H” REFERENCES WORKSHEET
The following References Worksheet must be complete, please do not mark “See Attached”. Provide a minimum of four (4) clients that are similar in size to the City of Rancho Cucamonga that your company has conducted comparable or like services. Preferred references should be government agencies and be a current customer within the past three (3) years. Please verify accuracy of contact information.
Reference 1
Company Name
Contact Name and Title
Company Address
Contact Telephone Number
Contact Email
Description of Comparative Services and
Project Cost (please be specific)
Reference 2
Company Name
Contact Name and Title
Company Address
Contact Telephone Number
Contact Email
Description of Comparative Services and
Project Cost (please be specific)
The City of Rancho Cucamonga
Request for Proposal (“RFP”) #25/26-004
for
Landscape and Irrigation Maintenance for LMD 1 Parks
Reference 3
Company Name
Contact Name and Title
Company Address
Contact Telephone Number
Contact Email
Description of Comparative Services and
Project Cost (please be specific)
Reference 4
Company Name
Contact Name and Title
Company Address
Contact Telephone Number
Contact Email
Description of Comparative Services and
Project Cost (please be specific)
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids system under the Response Types, Exhibit H.
PREPARED FOR:
PREPARED BY:
City of Rancho Cucamonga
Procurement Division
10500 Civic Center Drive, Rancho Cucamonga, Ca 91730
Ruth Cain
(909) 774-2500
[email protected]
Mariposa Landscapes Inc.
6232 Santos Diaz St, Irwindale, CA 91702
Michael Salinas,
(626) 635-6187
[email protected]
RESPONSE TO:
RFP # 25/26-004
Landscape and Irrigation Maintenance for LMD 1 Parks
June 11th, 2025
Exhibit B
Safety • Teamwork • Quality • Integrity 2
Cover Letter
City of Rancho Cucamonga
Procurement Division
Attention: Ruth Cain
Ref: RFP #25/26-004
Address: 10500 Civic Center Drive, Rancho Cucamonga, CA 91730 Phone: (909) 774-2500
E-mail: [email protected]
Since 1977, Mariposa Landscapes, Inc. has been a trusted leader in the landscaping industry.
What started as a small, single-truck operation in Rosemead, California, has grown into a robust fleet with a skilled team of over 800 professionals serving Southern California and Arizona.
With more than 100 awards recognizing project excellence, we take great pride in the quality of our work and are consistently regarded as one of the most recommended companies in the industry. Our commitment to customer satisfaction has helped us build lasting relationships with clients, allowing us to bring decades of expertise to every landscape we manage. We focus on fostering long -term partnerships, taking the time to understand your goals, and dedicating ourselves to the care and enhancement of your properties.
At Mariposa Landscapes, we believe in the value of open communication, continuous staff development, and staying at the forefront of innovation to ensure we deliver the highest standard of service.
Mariposa’s proposal is based on our direct experience with this contract and a proven efficient approach. Turf will be mowed per spec using two mowers, planter care/ routine care handled by our detail crew, and irrigation crews will perform regular system checks. Crews rotate daily to cover all tasks. Oversight is provided by a working field supervisor and our Fontana area manager, with an account manager ensuring smooth communication with the city.
Company: Mariposa Landscapes, Inc
Address: 6232 Santos Diaz St., Irwindale, CA 91702
Contact: Michael Salinas
Email: [email protected]
Phone #: (626) 635-6187
Sincerely,
Safety • Teamwork • Quality • Integrity 3
Table of Contents
Cover Letter .....................................................................................................................................2
3.3 Project Understanding and Approach .....................................................................................4
3.4 Qualifications and Experience .................................................................................................. 5
3.5 Project Team........................................................................................................................... 19
3.6 Staffing Level .......................................................................................................................... 26
3.7 Third Party/ Subcontractors .................................................................................................... 26
3.8 Proposal Response ............................................................................................................... 28
Safety • Teamwork • Quality • Integrity 4
3.3 Project Understanding and Approach
We understand that the City of Rancho Cucamonga seeks a contractor capable of delivering comprehensive, consistent, and high -quality landscape maintenance services across a wide range for LMD1 parks—including fields, planters, restrooms, picnic areas, and playgrounds—while upholding safety, sustainability, and aesthetic standards.
Our approach is rooted in operational clarity, proactive oversight, and consistent communication. Our team currently performs services for the listed sites and is fully familiar with their specific needs, seasonal challenges, and patterns. We are committed to continuing these services without disruption and with measurable improvements in quality and responsiveness.
Key elements of our approach include:
• Dedicated Staffing and Supervision: We will deploy specialized crews for turf mowing, detailing, irrigation, and general maintenance, supported by a full-time Account Manager fluent in English.
The Fontana -based Area Manager, Dirk Bennet, will serve as the primary contract liaison, overseeing execution, inspections, and reporting.
• Efficient Turf Maintenance: Using two 72" wide ride-on mowers, we will service all turf areas per specified frequencies for Service Levels B –D. Edging and trimming will be done concurrently to maintain clean lines and prevent overgrowth.
• Planter and Shrub Management: Detail crews will handle shrub and groundcover maintenance, adjusting service intensity based on the designated service levels B -D. Weeds, debris, and overgrowth will be proactively controlled.
• Irrigation Oversight: Irrigation crews will conduct weekly system checks, troubleshoot alerts, and promptly perform repairs. Regular reporting and coordination with the City's Water Management Team will ensure optimized water usage and compliance with environmental guidelines. • Integrated Operations Schedule: Our team will follow a weekly maintenance chart aligned with the City's expectations/ service level and seasonal requirements. Crews will rotate across properties, enabling full coverage without service gaps. • Communication and Responsiveness: Our Account Manager will be available on -site Monday– Friday and on-call 24/7 for emergencies. We will maintain direct lines of communication with City staff, provide required reports, and ensure all service -level adjustments are promptly implemented.
Assumptions and Enhancements:
• All work will be performed per the scope and service levels outlined in Section 4 of the RFP. • We anticipate periodic changes to site inventory and service levels and will respond with flexibility and updated cost proposals as needed.
• We are exploring additional efficiency tools to enhance performance tracking and reduce the administrative burden on City staff.
Our team is committed to maintaining a safe, clean, and welcoming public environment across Rancho Cucamonga’s community space, reflecting the City’s high standards and expectations for its residents and visitors.
Safety • Teamwork • Quality • Integrity 5
3.4 Qualifications and Experience
Key Facts at a Glance
With strategically located offices across Southern California and Arizona, Mariposa Landscapes delivers exceptional landscape solutions using advanced equipment, innovative technologies, and a skilled team, transforming landscapes and enriching communities with every project.
The following table provides a complete overview of Mariposa Landscapes, Inc., highlighting our relevant information, areas of expertise, and operational capabilities:
For this project, our Fontana Branch at 11093 Almond Ave, Fontana, Ca 92337 will be servicing LMD 1.
Company Mariposa Landscapes, Inc. Awards Over 100 awards for project excellence Founded 1977 Primary
Services
Landscape construction, maintenance,
tree care, irrigation, and drought tolerant
conversions
Address 6232 Santos Diaz St, Irwindale, CA
91702
Service Areas Southern California and Arizona
Telephone (626) 960-0196 Office
Locations
1) HQ: Irwindale, CA
2) Orange County: Santa Ana, CA
3) San Bernardino County: Fontana, CA
4) Riverside County: Chino, CA
5) LA South Bay: Gardena, CA
6) North LA. & Ventura: Somis, CA
7) Palm Springs: Bermuda Dunes, CA
8) San Diego County: Oceanside, CA
9) Arizona: Glendale, AZ
10) Arizona: Phoenix, AZ
Fax (626) 960-8477
Employees Over 800 employees
Licensed In California + Arizona
Insurance $1M workers’ compensation, $10M
general
Entity Corporation C1469653
Bonding $100 million
Proposal Contact: Michael Salinas
[email protected]
(626) 635-6187
Licensing and Certifications
• California Contractor License
592268 C27, A, D49/C61, C31
• Certified Arborists on staff
• Certified Tree Workers on staff
• Tree Work – Line Clearance
Certified
• Tree Work – Line Clearance
Certified Instructor
• Certified Playground Equipment
Inspectors
• Certified Water Auditor
• Certified Backflow Inspectors
• Licensed Pest Control
Company/Pest Control Advisor
• Certified Pest Control Applicators
on staff
Organizations, Current and Past Memberships
• CACM (California Association of Community Managers)
• CAI Orange County (Community Association Institute)
• CAI Los Angeles (Community Associations Institute)
• CAI Greater Inland Empire (Community Association
Institute)
• CAI Coachella Valley (Community Association Institute) • ASA (American Subcontractors Association)
• BIA Southern California (Building Industry Association) • BIA Orange County (Building Industry Association)
• BOMA IE (Building Owners and Managers Association)
• CLCA (California Landscape Contractors Association)
• ISA (International Society of Arboriculture)
• CAPCA (California Association of Pest Control Advisors)
Safety • Teamwork • Quality • Integrity 6
Why Choose Mariposa Landscapes?
• Award-Winning Excellence: A proven track record with over 95 industry recognitions for innovative and high-quality landscaping projects.
• Comprehensive Expertise: From public parks and commercial landscapes to large-scale restoration projects, we have the expertise to handle a wide variety of landscaping needs. • Sustainability Leadership: Implementing drought-resistant designs and sustainable practices that protect natural resources while enhancing aesthetic value. • Client-Centered Approach: A commitment to understanding and exceeding our clients’ expectations with tailored, results-driven solutions.
Our Core Values
Our success is driven by a set of core values that underpin every aspect of our operations:
• Safety: Ensuring the well-being of our team and clients on every project. • Teamwork: Collaborating with clients and stakeholders to achieve shared goals. • Quality: Setting the highest standards for every service we provide. • Integrity: Building trust through transparency, accountability, and ethical practices.
With over 45 years of experience, Mariposa is
renowned for excellence in Landscape
Construction, Maintenance, Tree Care, Irrigation,
and Drought -Tolerant Conversions. Our portfolio
reflects a rich history of award -winning projects -
more than 100 recognitions to date -
demonstrating our unwavering commitment to
quality and craftsmanship. As a fully licensed
company in both California and Arizona, we carry
$100 million in bonding capacity and maintain
large insurance coverage, including $10 million in
general liability and $1 million in workers'
compensation, ensuring our clients’ peace of mind
on every project.
At Mariposa, we are more than a landscaping company - we are stewards of the environment.
Sustainability is at the heart of everything we do, from implementing water- saving irrigation systems to promoting native plant restoration and integrating environmentally friendly practices into every project.
Our approach is guided by a deep understanding of Southern California and Arizona’s unique ecosystems, allowing us to create outdoor spaces that are as functional and beautiful as they are sustainable. We take pride in enhancing landscapes while contributing to the well-being of the communities we serve.
Safety • Teamwork • Quality • Integrity 7
Safety • Teamwork • Quality • Integrity 8
• Turf Management • Irrigation Management
• Integrated Pest
Management
• Seasonal Planting &
Enhancements
• Athletic Turf Maintenance • Porter Services
• Parking Lot Sweeping
• Color Design
• Clean-up and Debris Removal
• Tree Trimming & Pruning • On-site Diagnosis
• Hazardous Tree Removal • Long-term Tree Care
• Stump Grinding &
Disposal
• GIS Tree Mapping & Asset
Management
• Tree Disease & Pest
Treatment
• Tree Planting
• Site Preparation & Grading
• Native Plant Restoration
• Playground Construction
• Irrigation Systems Installation
• Park Construction
• Tree, Shrub & Ground
Cover Planting
• Park Construction
• Athletic Field Construction
• Drainage System Setup
Our Services
Mariposa offers a full spectrum of landscaping services, blending expertise, innovation, and sustainability to meet each client's unique needs. Below is an overview of our capabilities.
Landscape Maintenance
Maintaining vibrant landscapes requires strategic care and attention to detail. Our services encompass large-scale mowing, efficient irrigation, eco-friendly pest control, and year-round fertilization to support plant health and ecosystem vitality. Additional offerings include athletic turf maintenance, detailed baseball field preparation, porter services, and parking lot sweeping to ensure a clean and professional appearance. We focus on creating sustainable landscapes that thrive in all seasons.
Tree Care
Our certified arborists provide expert tree management, including trimming, removal, stump grinding, and disease treatment. Utilizing advanced GIS tree mapping, we offer tailored growth and maintenance programs for urban forests and individual trees alike. These services not only ensure the safety and health of trees but also enhance their contribution to the environment and aesthetics of any property. By integrating technology and expertise, we help preserve the natural canopy, ensuring long- term sustainability for both urban and rural spaces.
Landscape Construction
We transform outdoor spaces into functional, visually stunning environments. From site preparation, grading, and drainage to strategic planting and native plant rehabilitation, we focus on integrating aesthetics with sustainability. Our portfolio includes durable parks, playgrounds, and athletic fields designed for both community engagement and environmental balance.
Safety • Teamwork • Quality • Integrity 9
• Irrigation System Upgrades • Leak Detection & Repair
• Zone Adjustments • Drip Irrigation Installation
• Real-Time Monitoring
• System Performance
Assessments
• Compliance with Water
Regulations
• Plant Selection • Site Assessment & Analysis
• Soil Enhancement • Drip Irrigation Installation
• Mulching and Ground
Cover Application
• Hardscape Integration
• Water Conservation Design
Irrigation Retrofits
Modern irrigation systems are key to sustainable water management. Our retrofit solutions include weather-responsive controllers, high -efficiency sprinklers, and precision drip irrigation systems. These upgrades ensure optimized water use, reduced runoff, and compliance with regulatory requirements, all while delivering significant cost savings. We also provide system performance monitoring and proactive maintenance to maximize efficiency and extend system lifespan.
Drought-Tolerant Conversions
As water conservation becomes increasingly important, our drought-tolerant landscape conversions help clients adapt effectively. By incorporating native plants, soil enhancements, drip irrigation, and functional hardscape features like pathways and seating, we create sustainable, low -maintenance landscapes that reduce water usage and improve environmental outcomes. These eco -friendly designs also enhance property value and promote biodiversity, contributing to a greener community.
Hardscape Construction
Hardscapes play a vital role in enhancing landscape functionality and aesthetics. Our services include custom concrete work, masonry, stonework, flagstone, and tile installations. We focus on integrating these elements seamlessly into existing landscapes, ensuring durability and timeless appeal.
Complementing these are drainage systems, overhead structures, water features, and low -voltage lighting, creating safe and inviting outdoor spaces with a unique visual appeal.
• Custom Concrete Features
• Water Features
• Monuments
• Overhead Structures
Installation
• Masonry
• Stonework
• Low-voltage Lighting
• Drainage Systems
At Mariposa Landscapes, our commitment extends beyond delivering services; we aim to craft environments that leave lasting impressions. From sustainable designs to innovative technologies, our work reflects a blend of functionality, beauty, and environmental responsibility. With every project, we strive to exceed expectations, creating landscapes that serve as vibrant spaces for communities to thrive.
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Featured Services: Tree Care
Mariposa Tree Management has earned accreditation from the Tree Care Industry Association (TCIA), signifying excellence in safety, professionalism, and adherence to industry best practices. We deliver comprehensive tree care solutions designed to maintain the health, beauty, and safety of urban and natural landscapes.
Our team, including Certified Arborists, Certified Tree Workers, and ISA-qualified specialists with extensive training in urban forestry management , stands out by combining expert tree care with comprehensive consulting services, delivered by safety -focused professionals trained in advanced arboriculture methods, techniques, and software, offering solutions such as urban forest planning, tree evaluations, risk assessments, and pest management.
Full Suite of Tree Care Services
We provide a broad range of tree care services tailored to each client’s specific needs:
• Tree Trimming and Pruning: Following ANSI A300
standards, we ensure proper growth, structural
integrity, and aesthetic appeal.
• Tree Removal and Stump Grinding: Safe and
efficient removal of trees and stumps to clear
areas for new planting or construction.
• Disease Diagnosis and Treatment: Our certified
arborists utilize advanced diagnostic techniques
to identify and treat tree diseases, ensuring long-
term health.
• Emergency Tree Services: Rapid response for
storm damage or hazardous conditions, prioritizing safety and restoration.
Tree Asset Management
Our proprietary tree asset management program leverages advanced GIS technology, providing detailed inventories and actionable insights:
• Tree Plotter Software: Enables clients to access
tree inventories, work orders, and maintenance
records in real time.
• Customized Management Plans: Tailored
strategies for long -term tree health and risk
mitigation.
• Transparent Reporting: Comprehensive data for
informed decision -making and streamlined
operations.
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Advanced Features and Benefits
• Smart Controllers: Automatically adjust daily watering schedules based on weather data, plant types, and soil conditions. Our clients typically achieve 20–30% water savings, with potential reductions of up to 50% in some cases.
• Weather Monitoring and Flow Sensors: Real-time data detects leaks or abnormal usage, minimizing water loss and reducing repair costs.
• Remote Management: Cloud-based platforms allow property managers to monitor systems, receive alerts, and make adjustments from any device, improving efficiency and reducing labor costs.
• Precision Watering Solutions: Drip irrigation and high-efficiency sprinklers minimize runoff and evaporation by delivering water directly to plant roots, enhancing plant health and promoting sustainability.
Featured Services: Irrigation Retrofits
Mariposa Landscapes specializes in modernizing outdated irrigation systems to improve water efficiency, reduce
operational costs, and deliver rapid ROI. Through cutting- edge technology like smart controllers, advanced weather sensors, and cloud-based remote management, our solutions optimize water usage and protect landscapes.
Our process begins with a system evaluation, including a detailed water audit and GIS mapping of components,
ensuring a customized approach to address inefficiencies like leaks, hardware limitations, and outdated programming.
Sustainable Impact
Our irrigation retrofits exceed water
conservation regulations while
supporting vibrant landscapes and
environmental goals. By leveraging
technology-driven solutions, we
empower clients to achieve
measurable savings, enhanced
system control, and sustainable
outcomes.
Mariposa Landscapes ensures your
irrigation system works smarter,
not harder—saving water, reducing
costs, and delivering reliable
performance year after year.
Quantifiable Benefits
Water
Savings
Reduce water usage by 15-20%, saving $12,000–
$18,000 over five years depending on site.
Labor
Savings
Minimize technician visits from weekly to quarterly,
saving $4,000–$12,000 annually depending on site.
Quick ROI Achieve full system payback within a year for immediate cost recovery.
Leak
Detection
Flow sensors identify and prevent costly water
waste, saving thousands annually.
Repair
Efficiency
Real-time alerts cut repair time by up to 50%,
reducing downtime and costs.
Plant
Health
Precision irrigation prevents overwatering, improving
plant health and reducing replacement or disease
costs.
Regulatory
Compliance
Ensure compliance with water conservation
standards to avoid penalties and fines.
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Our Drought-Tolerant Services
• Site Analysis: Evaluating soil, climate, and
infrastructure.
• Plant Selection: Installing native, water
efficient species.
• Drip Irrigation: Delivering water directly to
roots to minimize waste.
• Soil Enhancements: Improving retention
with amendments and mulch.
• Hardscaping: Adding pathways, seating, and
decorative stone for low -maintenance
appeal.
Mariposa Landscapes is a trusted partner in drought -tolerant conversions, with a portfolio of successful projects across Southern California and Arizona. Our team’s certifications in irrigation design and environmental planning ensure that every project meets the highest standards of sustainability and performance.
Featured Services: Drought-Tolerant Conversions
Our team specializes in drought -tolerant conversions, transforming landscapes into sustainable, water - efficient spaces that thrive in arid climates. Our expertise combines innovative techniques, tailored plant selections, and eco-friendly practices, making us a leader in water-conscious landscaping solutions.
We provide end-to-end services to design and implement landscapes that balance functionality, beauty, and sustainability:
Advanced Techniques and Eco-Friendly Practices
Mariposa integrates cutting-edge technology and sustainable practices into every drought-tolerant project:
• Water-Saving Irrigation Controls: Installation of smart controllers that adjust watering schedules based on real-time weather and soil data. • Erosion Control and Drainage Systems: Preventing soil erosion and promoting water retention for long-term stability.
• Native Plant Rehabilitation: Restoring local ecosystems with native plants that support pollinators and reduce long-term upkeep.
Environmental and Economic Benefits
Our drought-tolerant conversions provide lasting value to clients and communities. By reducing water usage, they comply with
conservation regulations and promote sustainability. Lower water and maintenance needs cut operational costs, while modern designs enhance property value with functionality and aesthetic appeal.
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Core Objectives
• Consistency: Deliver uniform, high-quality results across all projects and service areas. • Proactive Problem-Solving: Address potential issues early to prevent disruptions. • Client Satisfaction: Build trust by meeting deadlines and maintaining transparency. • Continuous Improvement: Refine processes based on feedback and data to enhance future performance.
Implementation Process
1 Monthly Work Plans
Each month, the Account Manager submits a detailed
Monthly Work Plan outlining scheduled maintenance
tasks, such as trimming, pruning, and chemical
applications. This plan is reviewed and approved
during the monthly client meeting and correlates with
the Annual Work Schedule. A Monthly Schedule
Evaluation Form is completed to assess the current
month’s performance.
2 Irrigation Reports
The Irrigation Technician conducts scheduled
inspections of irrigation systems, logging results in
an Irrigation Inspection Report. This report includes
all service requests, emergency work, and repairs.
The Account Manager ensures these reports are
accurate and delivered to the client representative
on time.
Quality Control Program
At Mariposa Landscapes, Inc., quality control is not just a process, it’s a philosophy. Rooted in the principle of "Plan your work and work your plan," our Quality Control Program is designed to ensure every project exceeds client expectations. We proactively manage quality and systematically address issues, we free up our clients’ representatives - such as Public Works Inspectors or Property Managers - so they can focus on higher priorities. This approach fosters a positive working relationship and ensures consistent, high - quality results.
Key Components of the Quality Control Program
Our Quality Control Program is built on a foundation of structured processes and proactive management, ensuring every aspect of our work meets the highest standards. The following components outline how we maintain excellence at every stage of the project.
Quality Control Aspect How It Ensures Excellence
Work-in-Process
Inspections
Account Managers conduct initial and ongoing inspections of work tasks to ensure compliance with quality standards. Non-conformances are logged and addressed immediately.
Systematic Problem
Resolution
Issues are contained and corrected promptly, with solutions that include repair, replacement, or rework. Completed work is re-inspected to prevent recurrence.
Management
Monitoring
Supervisors oversee operations to ensure adherence to quality plans, leveraging structured problem-solving methods and enhanced process controls.
Client Feedback
Integration
Regular communication with clients ensures alignment on quality expectations and facilitates continuous improvement.
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Advanced Tools and Technology
Our team leverages cutting -edge tools and technologies to enhance the efficiency and effectiveness of our Quality Control Program.
• Digital Inspection Checklists streamline the reporting process, allowing for real-time tracking and immediate feedback on service performance. These checklists ensure that quality standards are consistently upheld and any issues are promptly addressed. • GIS Mapping Systems provide precise asset inventories, enabling accurate management of trees, irrigation systems, and other landscape elements. By visualizing and analyzing these assets, Mariposa ensures optimized resource allocation and improved service outcomes.
Our quality control philosophy focuses on preemptive action and systematic improvement, ensuring issues are addressed efficiently and resolved through structured processes. This approach is exemplified in our Sample Inspection Form and Inspection Action Items Form , which document inspections, corrective actions, and follow-up measures to maintain the highest standards.
3 Work Quality Evaluations
Communication is critical to aligning interpretations of quality. Before regular meetings, the Mariposa
Supervisor and client representative independently
grade the landscape’s quality using a standard
evaluation form. Any discrepancies are addressed
during the meeting to ensure mutual understanding of
expectations.
4 Action Item Lists
During inspections or meetings, any requests,
concerns, or additional tasks are documented in an
Action Item List with a clear target completion
date. This approach ensures timely resolution,
fosters client confidence, and promotes
transparent communication by tracking progress
and accountability.
Safety • Teamwork • Quality • Integrity 15
Project with similar scope of work
Mariposa Landscapes has experience in doing similar scopes of services listed at the following locations:
1. City of Fontana (2020 – present)
Scope of Work:
Maintenance of the landscape include but not be limited to inspections, mowing, trimming, shrub pruning, fertilization, aeration, weed control, cultivation, pest control, de-thatching, plant replacements, renovation, trail maintenance, trash removal, irrigation maintenance, and clean-up of drainage facilities.
Key Team Members:
Area Manager: Roberto Perez
Account Manager: Edgar Garibay
Timeline of project delivery:
The contract has been currently serviced by Mariposa landscapes since 2020.
2. City of Chino Hills (2022 - present)
Scope of Work:
Maintenance of the landscape include but not be limited to inspections, mowing, trimming, shrub pruning, fertilization, aeration, weed control, pest control, de-thatching, renovation, irrigation maintenance, slope maintenance, trash removal and clean-up of facilities.
Key Team Members:
Area Manager: Roberto Perez
Account Manager: Jesus Ramirez
Timeline of project delivery:
The contract has been currently serviced by Mariposa landscapes since 2022.
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3. City of Moreno Valley (2023 - present)
Scope of Work:
Maintenance of the landscape include but not be
limited to inspections, mowing, trimming, shrub
pruning, fertilization, aeration, weed control, pest
control, de-thatching, renovation, median and
parkways maintenance, irrigation maintenance and
trash removal.
Key Team Members:
Area Manager: Roberto Perez
Account Manager: Gustavo Suarez
Timeline of project delivery:
The contract has been currently serviced by Mariposa landscapes since 2023.
4. City of Tustin (2016 – present)
Scope of Work:
Maintenance of the landscape include but not be limited to inspections, mowing, trimming, shrub pruning, fertilization, aeration, weed control, pest control, de-thatching, renovation, irrigation maintenance, and trash removal.
Key Team Members:
Area Manager: Michael Williams
Account Manager: Jose Sanabria
Timeline of project delivery:
The contract has been currently serviced by Mariposa landscapes since 2016.
Safety • Teamwork • Quality • Integrity 17
5. City of Oceanside (2021 – present)
Scope of Work:
Maintenance of the landscape include but not be limited to inspections, mowing, trimming, shrub pruning, fertilization, aeration, weed control, pest control, de-thatching,
renovation, irrigation maintenance, and trash removal.
Key Team Members:
Area Manager: Michael Williams
Account Manager: Douglas Lantz
Timeline of project delivery:
The contract has been currently serviced by Mariposa landscapes since 2021.
These are the 5 projects that Mariposa has been servicing with similar scope of work.
Our attached reference provides additional information, and additional information is available upon request.
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Pending Litigation
The following table lists Mariposa's pending litigations. None of these litigations will affect our performance for the city.
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3.5 Project Team
Organization and Experience
Mariposa Landscapes prides itself on a dynamic and experienced leadership team that drives operational efficiency and client satisfaction. Our organizational structure ensures streamlined communication and smooth project execution across all divisions, from operations to sales and maintenance. Below is our detailed organizational chart, followed by individual profiles of key leadership members, each presented in a concise and easy- to-reference format.
Leadership Profiles
The following profiles showcase the qualifications, credentials, and contributions of our key members, highlighting the depth of knowledge and leadership that defines Mariposa Landscapes. These individuals are not only industry experts but also the driving force behind our commitment to delivering exceptional results for every project.
Terry Noriega – President
Experience & Credentials
Terry has over 45 years of experience in landscaping, spanning installation, maintenance, and leadership. His relentless pursuit of knowledge and certification has shaped Mariposa's corporate culture.
• B.S. in Ornamental Horticulture: California State Polytechnic University, Pomona
• California Contractors Licenses: C-27, A, C61/D49, C-31 • Pest Control Advisor (6 Cat.) & Qualified Pest Control Applicator (7 Cat.) • Certified Landscape Technician in Ornamental and Turf Maintenance • ISA Certified Arborist (WE-1182A)
• Arizona Contractor’s License (ROC178088 K-21) and Pest Control Business License (8246) Ongoing Training
• Member of the California Landscape Contractor’s Association • Action Sales Training
Safety • Teamwork • Quality • Integrity 20
Antonio Valenzuela – VP Operations
Experience & Credentials
Antonio has over 30 years of experience in landscape maintenance and irrigation. Rising from an Irrigation Technician to overseeing Mariposa’s operations, he ensures the efficient execution of projects across all divisions. His expertise reinforces Mariposa’s commitment to sustainability and operational excellence. • Certified Landscape Technician in Ornamental and Turf Maintenance • Pest Control Qualified Applicator (3 Categories)
• Certified Landscape Professional
• Backflow Certification – Los Angeles County
• Landscape Water Auditor – Cal Poly SLO
Ongoing Training
• Continuous OSHA Safety Training
Larry Rudd – VP Sales & Marketing
Experience & Credentials
With over 45 years of experience in landscape installation, maintenance, and estimating, Larry has played a key role in Mariposa’s business development. From laborer to VP, he has refined sales strategies and implemented profit-tracking systems that drive growth.
He also contributes to the industry as an educator and certified professional across multiple disciplines.
• B.S. in Business Management – University of Phoenix
• Certified Landscape Technician – Hardscape Install, Softscape Install, Ornamental & Turf Maintenance
• Water Efficient Landscaper (WaterSense Certified)
• Arizona Certified Landscape Professional
• American Green Zone Alliance – Electric Equipment Certification • Red Cross CPR Safety Trained
Ongoing Training
• Associate Instructor – Cal Poly Pomona, Cal State Fullerton • Continuous OSHA Safety Training
Dennis Jones – Tree Care Regional Divisional Manager
Experience & Credentials
With over 20 years in the landscape industry, Dennis specializes in arbor care and tree asset management. He leads Mariposa’s tree division and GIS-based tree mapping projects, ensuring safe and efficient urban forestry management. • B.S. in Urban Forestry – Cal Poly San Luis Obispo
• ISA Certified Arborist (WE-5700A)
• SA Qualified Tree Risk Assessment
• TCIA Certified Tree Safety Professional (843)
• Qualified Applicator License – Categories B, C & F
• Wildlife Protector Certification
• Notary Public
Ongoing Training
• CEU Training for Arborist & TCIA
Safety • Teamwork • Quality • Integrity 21
Luis Valenzuela – Landscape Division Manager
Experience & Credentials
Luis has over 25 years of experience in landscape and construction operations. Rising through the ranks at Mariposa, he now manages the maintenance division, ensuring high-quality service and operational efficiency. His expertise in irrigation, arboriculture, and business leadership plays a key role in the company’s success. • Qualified Applicator License – Category B
• Certified Landscape Technician – Irrigation
• ISA Certified Arborist (WE-8713A)
• Certification in Effective Business Leadership & Development – PDC/GCC Ongoing Training
• Continuous OSHA Safety Training
Alex Del Valle – Risk Control Manager
Experience & Credentials
Alex has over 13 years of experience in risk management and workplace safety. Since joining Mariposa, he has implemented training programs that have significantly improved safety metrics. His expertise ensures compliance and enhances overall workplace security.
• OSHA 30 Certified
• Certified Forklift Instructor
• Certified AHA CPR and First Aid Trainer
Ongoing Training
• Continuous OSHA Safety Training
Rich Jensen – Project Manager, Landscape Construction
Experience & Credentials
With over 30 years of experience in public works, commercial, and residential landscaping, Rich manages projects with a focus on safety, quality, and efficiency. He ensures successful project execution while upholding the highest industry standards. • Qualified Applicator License – Category B
• Certified Landscape Technician – Ornamental Maintenance, Turf Maintenance • Certified Arborist (WE-10222A)
Ongoing Training
• Continuous OSHA Safety Training
Safety • Teamwork • Quality • Integrity 22
Maintenance Division Organization & Experience
Mariposa Landscapes' Maintenance Division is led by a team of highly experienced professionals who ensure that every project is executed with precision, efficiency, and environmental responsibility. Our Area Managers bring decades of expertise in landscape maintenance, irrigation systems, and arbor care, providing leadership that upholds the company’s reputation for excellence. Below are the profiles of our key maintenance personnel.
Area Manager Profiles
Each leader brings a specialized skill set that enhances Mariposa’s ability to deliver exceptional landscape maintenance solutions. Their deep industry knowledge, combined with continuous training and certifications, ensures that our clients receive the highest quality service with a focus on sustainability, water conservation, and operational excellence. The following profiles highlight the experience and credentials of our key maintenance division leaders.
Tony Valenzuela – Area Manager Irwindale
Experience & Credentials
Tony has over 12 years’ experience in the landscape industry. As you can see from his certifications and training, Tony is always striving to add to his knowledge. He exemplifies Mariposa’s key differentiator, horticultural knowledge and expertise. This is especially true when it comes to irrigation.
• Harvard Management Essentials Certified – Harvard Business School • Qualified Applicator Certificate, Category B, C
• Pesticide IPM and Safety Schools Act trained
• Certified Landscape Technician, Exterior Maintenance
• Certified Landscape Manager, Exterior Maintenance
• EPA WaterSense – Qualified Water Efficient Landscape
• SDCWA San Diego – Recycled Water Site Supervisor Certified • Irvine Ranch Water District Water Management Certified • CIRT – Certified, Water Auditor, Installer & Repair Technician Ongoing Training
• Constant on-going OSHA safety training
Safety • Teamwork • Quality • Integrity 23
Roberto Perez – Area Manager Fontana
Experience & Credentials
With over 25 years of experience, Roberto Perez is an expert in large-scale public works landscape maintenance. His background as a public works inspector provides him with valuable insight into regulatory compliance, quality control, and efficiency improvements in municipal and commercial landscaping projects. • Graduate of the Pacific Southwest Maintenance Management School • MSAC Irrigation Design and Plant ID Certificate
• Leadership Academy Certificate, Cal Poly Pomona
• Calsense 3000 Certified
Ongoing Training
• Continuous OSHA safety training
• Qualified Applicator License – In Process
• Cal State Fullerton Water Auditor – In Process
Michael Williams – Area Manager Santa Ana & San Diego
Experience & Credentials
Michael Williams brings over 45 years of experience in landscape management, irrigation design, and arbor care. His in-depth expertise allows him to oversee complex projects efficiently while ensuring high-quality service delivery. As a certified professional, Michael ensures that all maintenance operations align with best practices in water conservation and sustainability.
• B.S. in Ornamental Horticulture, Cal Poly San Luis Obispo • CPR Safety Trained
• Qualified Applicator License #133955
• San Diego County Water Authority (SDCWA) – Recycled Water Site Supervisor Certified Ongoing Training
• Continuous OSHA safety training
Alyssa Noriega – Area Manager Somis
Experience & Credentials
Alyssa Noriega has developed a deep understanding of landscape maintenance and client relations. Since transitioning from the estimating department to operations, she has excelled in customer service and project execution. She is currently pursuing her Pest Control Advisor certification to further enhance her expertise. • B.S. in Business Administration (Marketing & Management), University of La Verne
• A.S. in Integrated Pest Management, Mt. San Antonio College • Certified Qualified Water Efficient Landscaper
• Certified Level 1 - WeatherTRAK Basic Systems Training Ongoing Training
• Continuous OSHA Safety Training
• Pest Control Advisor – In Progress
Safety • Teamwork • Quality • Integrity 24
Craig Johnson – Area Manager Gardena
Experience & Credentials
Craig Johnson brings over 40 years of experience in HOA and commercial landscape maintenance. His ability to manage large -scale operations with a customer-first approach ensures that clients receive the highest level of service. His extensive irrigation certifications enable him to implement cutting-edge water management solutions. • Cal Poly Pomona – Ornamental Horticulture
• CPR Safety Trained
• Certified OSHA 8 & 10
• Certified in Basic WeatherTRAK System Introduction
• Certified in OptiFlow Installation and Programming
• WeatherTRAK Communication Training Completion
• Certified in OptiFlow Training – Level 2 OptiFlow Site Assessment Ongoing Training
• Continuous OSHA Safety Training
• Irrigation Certification Training - Ongoing
Key Staffing for the City of Rancho Cucamonga
Roberto Perez – Area Manager Fontana
Experience & Credentials
With over 25 years of experience, Roberto Perez is an expert in large-scale public works landscape maintenance. His background as a public works inspector provides him with valuable insight into regulatory compliance, quality control, and efficiency improvements in municipal and commercial landscaping projects.
Robert has been with the company for about 3 years. Before that, he was with various city within southern California, specializing in managing landscape contracts.
Robert, has been managing similar works for many years. A more current notable work includes with the City of Rancho Cucamonga, Chino Hills, Fontana, Moreno Valley, San Bernardino County, Riverside County, Etc.
• Graduate of the Pacific Southwest Maintenance Management School • MSAC Irrigation Design and Plant ID Certificate
• Leadership Academy Certificate, Cal Poly Pomona
• Calsense 3000 Certified
Ongoing Training
• Continuous OSHA safety training
• Qualified Applicator License – In Process
• Cal State Fullerton Water Auditor – In Process
Safety • Teamwork • Quality • Integrity 25
Dirk Bennet – Account Manager
Experience & Credentials
With over 11 years of experience, Dirk Bennett will be the person in-charge and responsible for project management, communication with foreman, field supervisor and primary contact with the City of Rancho Cucamonga. He is experience in conducting and overseeing Public Works, Commercial and Residential landscape maintenance work. With a vast experience in all aspects of Landscape maintenance
Dirk has been with the company for about 3.5 years.
Dirk has been managing the City of Rancho Cucamonga contract(s) for Mariposa Landscapes. His extensive experience with scheduling and understanding of the City's needs has proven him to be a reliable lead. • Qualified Applicators License, Cat B, #145235
• Horticulture and Turf Grass Management certificate, Mt. San Jacinto College.
• Safe Work Zone, trained.
• CPR and Safety trained.
• OSHA 10 Hour – Construction Safety
• Recycled Water Site Supervisor Certified, Inland Empire Utilities Agency Ongoing Training
• Horticulture, arboriculture Turf Management certificate, Mt. San Jacinto College/ San Antonio College.
• Integrated Pest Management continuation training.
• Weathertrack – Hydropoint controller management Company safety training • Qualified Pesticide Applicators continuation training. • Cal Sense controller management Company safety training Block flow prevention and maintenance training
Safety • Teamwork • Quality • Integrity 26
3.6 Staffing Level
Please see attached Schedule lV for estimated minimum labor hours.
The labor hours do not indicate the maximum labor that we will provide. We are anticipating providing labor as necessary to get the work done.
Extra Work project will be assigned to additional staff and not from the proposed routine staff members.
3.7 Third Party/ Subcontractors
No subcontractor will be utilized for this contract.
Safety • Teamwork • Quality • Integrity 27
Safety • Teamwork • Quality • Integrity 28
3.8 Proposal Response
Mariposa Landscapes will deliver consistent, high-quality landscape maintenance across assigned LMD 1 parks in Rancho Cucamonga. Our staffing plan and daily operations are structured to meet all contractual requirements while providing additional value where needed.
Crew Deployment:
• Mowing Crew (4 personnel):
o Responsible for turf areas at all specified LMD 1 parks. o Equipped with two 72" mulching mowers to maintain weekly mowing cycles per service level B, C, D requirements.
o Crew rotates across designated properties Monday through Friday to meet weekly schedule requirements.
• Detail Crew (3 personnel):
o Handles planter maintenance, edging, trimming shrubs and groundcover, trash pickup, and hardscape cleaning. Planter work will be maintained per service level B, C, or D requirements.
o Crew floats between properties daily based on rotation schedule and seasonal needs. • Restrooms (1 personnel):
o Handles all restroom maintenance services per RFP section 4.
Note:
LMD 1 Park restroom maintenance frequency is not defined or specific in any level category. All restrooms will be maintenance to required specifications as in section 4 of the RFP. Pricing is set to 7 days a week maintenance schedule currently until Public Works Service Director specifies differently if need.
Safety • Teamwork • Quality • Integrity 29
Workplan and Approach
The schedule outlined below is subject to change and requires approval from the designated representatives. Any adjustments will be made to align with operational requirements. At the commencement of the contract, our Project Manager will submit the annual schedule, and a monthly report will be provided at the start of each month for the representatives.
Weekly Average
Monday Tuesday Wednesday Thursday Friday
Weed Removal X X X X X
Litter Removal X X X X X
Irrigation System Inspection X X X X X
Turf Mowing, Edging, Trimming X X X X X
Disease, Herbicide, Pest Control x - - - -
Pruning, Trimming X X X X X
Fertilize Grass, Plants - - - - -
Mulching - - - - -
Yearly Average
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Weed Removal WK WK WK WK WK WK WK WK WK WK WK WK
Litter Removal WK WK WK WK WK WK WK WK WK WK WK WK
Irrigation System
Inspection
WK
WK
WK
WK
WK
WK
WK
WK
WK
WK
WK
WK
Lawn Mowing,
Edging,
Trimming
WK
WK
WK
WK
WK
WK
WK
WK
WK
WK
WK
WK
Herbicide, Pest
Control
X
X
X
X
X
X
Pruning MO MO MO MO MO MO MO MO MO MO MO MO
Fertilize Turf X X X X
Mulching AN AN AN AN AN AN AN AN AN AN AN AN
*AS = as needed *MO = monthly *WK = weekly *BI= Biweekly *DY = Daily *2X/DY = 2 times a day
Tentative crew deployment plan for City of Rancho Cucamonga (Example) Safety • Teamwork • Quality • Integrity 30
Day Mowing Crew (4-man) Detail Crew (3-man)
Restrooms
(1-man)
Monday Beryl Park West, Beryl Park East, Golden Oak Park, Old Town Park, Morning Hermosa Park Bear Gulch Park, Church Street Park maintenance Tuesday Golden Oak Park, Old Town Park, Beryl Park West, Beryl Park East, Morning Bear Gulch Park, Church Street Park Hermosa Park maintenance
Project Specific Equipment
Safety • Teamwork • Quality • Integrity 31
Mariposa Landscapes Inc. is proud to maintain a modern fleet, consisting of the latest models of vehicles and equipment, including all the essential tools needed to fulfill our contract work. Our fleet is under five years old and is meticulously maintained by our in- house mechanics. Notably, we offer large -capacity mowing equipment, a unique advantage that sets us apart from most competitors.
To ensure reliable service, we employ a full team of skilled mechanics, and we maintain an extensive inventory of backup equipment, which allows us to consistently adhere to our project schedules.
Each of our crew trucks is fully equipped with all necessary hand tools for landscape maintenance, along with a First Aid kit, water, and clear instructions in the event of an accident. Our mechanics are strategically stationed within 30 to 60 minutes of each project site, ensuring rapid response times. In addition, we have backup 72” and 21” mowers available for deployment within one hour, further reinforcing our ability to maintain schedule continuity.
We are confident that the equipment detailed in our proposal will provide comprehensive coverage and surpass the city’s established standards. Our commitment to excellence is demonstrated through our meticulous selection of resources and skilled personnel. Mariposa Landscape Inc. is dedicated to ensuring that every aspect of our work exemplifies the highest quality, reflecting both our expertise and our commitment to delivering superior results. We believe that our approach will not only meet but exceed the expectations set forth, showcasing our dedication to excellence and reinforcing our reputation for exceptional service.
Anticipated Equipment
Regular Vehicles Periodic Vehicles
QTY Vehicles QTY Vehicles
1 2
1 Truck Toyota Tacoma w/Irrigation Setup Truck
Chevy 2500HD, Dbl Cab, Landscape body Truck
Toyota Tacoma w/Supervisor Setup
1 Truck Chevy 3500HD, Single Cab, Spray
Truck
Regular Equipment Periodic Equipment
QTY Equipment QTY Equipment
1 2
2 2
2 2
2 Trailer 82” x 16”, GVWR 7000, Mow Crew
Trimmer String (Weedeater)
Blower backpack
Hedge Trimmer 51” Long Staff
Mower 72in, Recycler
Edger Stick Type
Truck and Tools Equipment
1 1
1 Tractor Kubota PTO HP-40
Trailer Flat Bed, 9999 GVWR Big Mower
Pressure Washer 185gal w/ trailer
Safety • Teamwork • Quality • Integrity 32
4-Step Pricing Process
1. The scope of work is identified, and a "Not-to-Exceed" proposal is prepared.
2. The customer reviews and approves the proposal.
3. Work proceeds, with labor tracked and receipts documented.
4. Billing will never exceed the original proposal and will be either equal to or less than the proposed amount.
The sample proposal to the right
pertains to an irrigation-related
project, where multiple valves
require replacement due to damage
sustained in an auto accident.
Extra Work Pricing
When a customer desires additional work or an emergency arises where work above and beyond the contract scope becomes necessary, there must be some mechanism to quickly communicate and agree upon the cost. Many times, situations arise where it is difficult to come up with a cost ahead of time. We solve that issue with the following:
Our process is designed to ensure
clarity and professionalism, founded
on the principles of Simplicity,
Transparency, Honesty, and No
Surprises.
If an issue arises that alters the scope
of the original estimate, we will
revise the proposal accordingly and
resubmit it for client approval. The
updated proposal will include clear
explanations and supporting
documentation, such as photos.
Work will not proceed until the client
has reviewed and approved the
revised scope and associated costs,
ensuring full agreement before
moving forward.
Safety • Teamwork • Quality • Integrity 33
Core Elements
1.02 - First Aid and Safety
1.03 - Plan Reading
1.05 - Plant Identification
1.06 - Sod Installation
1.07 - Work Orders and Reports
1.08 - Program Controller
1.09 - Irrigation Identification
1.10 - Lateral Repair and Head Adjustment
1.11 - Truck & Trailer
1.12 - Tree Planting and Staking/Guying
Landscape Maintenance Elements
3.01 - Written General Comprehension
3.02 - Pruning
3.03 - 21” Mower
3.04 – Intermediate Walk-Behind Mower
3.05 - Aerator
3.06 - Edger & Trimmer
3.07 - Riding Mower
3.08 - Pesticides
3.09 - Fertilizer
3.10 - Power Blower
Irrigation Elements
4.01 - Irrigation General Comprehension
4.02 - Irrigation Plan Reading
4.03 - Lateral Installation
4.04 - Mainline Installation
4.05 - Valve Repair
4.06 - Valve Wiring
4.07 - Pipe Installation Equipment
1.14 - Chainsaw
Continual Employee Training
The Certified Landscape Technician Test is widely regarded as one of the most challenging exams across any industry. It is a timed, hands -on field test that covers a wide range of skills and disciplines essential for landscape work. Three certifications can be earned through this test: Certified Landscape Technician in Landscape, Maintenance, and Irrigation. Each category has its own specific modules, but all candidates must pass a core set of 13 modules. Employees at Mariposa not only maintain their current CLT skills but are also continuously working to expand their knowledge and pursue further certifications.
Safety • Teamwork • Quality • Integrity 34
Safety
Employee safety is our highest priority. At Mariposa Landscapes, we have implemented thorough and continuous safety training for all our employees. We have specially designed intensive training programs for new and onboarding employees that include both on -site training and classroom sessions.
Furthermore, all employees are required to participate in ongoing training sessions to prevent accidents, ensure the safe handling of equipment, and develop their judgment in anticipating hazards before they occur. Additionally, on new sites or sites new to the employees, a supervisor conducts site -specific risk prevention training focusing on the most frequent hazards and risks known to the site and region.
Employee Training & Supervision
Figure 1: Employee Training Held On-site
Our safety program is built on thorough employee training and supervision, with the main objective to ensure a safe work environment through well-prepared personnel.
Training begins within the first 3 days of employment,
following a structured agenda that covers orientation,
safety basics, equipment and chemical safety, and
practical training and review. This initial training covers the use of equipment, chemicals, supplys, and protective gear. To maintain high safety standards, ongoing training is provided weekly and bi-monthly, ensuring all employees stay up-to-date with the latest safety protocols
.
Training in the Use of Supplies, Chemicals and Equipment We divide this training session into the following modules:
Supplies & Chemicals Equipment
Safety Basics All exposed employees receive
training on chemical safety
fundamentals, including hazard
identification, labeling systems,
proper storage, and interpreting
Safety Data Sheets to understand
chemical properties and risks.
Familiarization This training covers the proper use
of equipment, including chainsaws,
hedge trimmers, edgers, blowers,
mowers, and trailers, with an
overview of each machine's
functions, common uses, and
associated risks.
Safe Handling Comprehensive guidelines are
established for safely handling
herbicides, pesticides, fertilizers,
and cleaning agents. Employees are
trained on safe mixing, application,
storage, correct application rates,
and the importance of proper
ventilation.
Operational
Safety
This session covers the safe
operation of equipment, including
start-up, shutdown, proper use,
and safety checks. It focuses on
recognizing and avoiding hazards
like chainsaw kickback, trimmer
debris, and mower rollover risks.
Emergency Training includes protocols for spills,
leaks and exposure incidents so
employees can act quickly and
mitigate risks in a timely manner.
Maintenance &
Inspection
In this module we cover instruction
on routine and maintenance tasks,
such as sharpening blades,
changing oil and inspecting and
recognizing wear and tear.
Figure 2: Training on the Use of Supplies, Chemicals and Equipment
Safety • Teamwork • Quality • Integrity 35
All of our training and safety sessions are led by our highly qualified supervisors or safety coordinators who have been previously trained in safe and correct operating procedures and are determined by competent management. All trainers have undergone certification from recognized agencies such as the California Department of Pesticide Regulation and the American Heart Association. Trainers are selected based on their expertise and ability to communicate effectively.
Protective Equipment
Our PPE program includes detailed instructions on the types of protective equipment required for various tasks, as well as proper usage techniques and maintenance procedures to ensure equipment stays effective. We follow strict internal protective equipment protocols and conduct regular unannounced site inspection to verify that all PPE is in good condition and worn properly. All employees must wear PPE listed in Figure 3. Workers wear appropriate PPEs as needed, where job safety requires it.
Ongoing Training
Ongoing and continuous training are of great importance to our company. We hold weekly meetings designed to keep employees updated on specific seasonal hazards (for instance, when we have noticed an increase in snake sightings), new equipment, site-specific risks or updated safety practices regarding chemicals or equipment used. Our supervisors hold regular evaluations to reinforce safety protocols and accident prevention but also to improve performance
.
Figure 3: Mandatory PPE for our Staff
Aside from our weekly meetings, we hold bi-monthly long-format sessions which last from 2-3 hours and provide insights, feedback and learnings from new job sites and new site challenges. In these sessions, new materials and chemicals are being discussed and introduced to the team. Equipment training courses are often held separately or in smaller groups. Supervisors and trainers conduct daily inspections to identify and reduce potential hazards, ensuring compliance with safety procedures. Their checklists cover proper PPE usage and protocols, equipment condition, chemical storage, and work zone setup. All findings and learnings are then discussed in our bi-monthly meeting and focus on areas where improvements can be made. Employees are encouraged to provide feedback on safety practices, helping to identify new hazards and refine training programs .
Figure 4: On-site Evaluation and Feedback Session or Our Team
Safety • Teamwork • Quality • Integrity 36
The key points of its strategy to achieve this are:
•
•
•
•
•
Minimize waste by evaluating operations and ensuring they are as efficient as possible.
Minimize toxic emissions through the selection and use of its fleet and equipment.
Actively promote recycling both internally and amongst its customers and suppliers.
Meet or exceed all the environmental legislation that relates to the Company.
Adhere to all local codes and ordinances regarding water conservation.
Green Initiative
Mariposa Landscapes, Inc. is dedicated to implementing environmentally sustainable practices and energy conservation measures. We operate a comprehensive recycling program for green waste and paper products, which is enforced at both our local offices and all job sites.
Our company currently uses hybrid vehicles and is actively researching and pursuing the adoption of hybrid equipment for use on our contracts. We are committed to being as environmentally responsible as possible and are continuously expanding our operations to meet this goal.
Mariposa Landscapes has earned certification from the American Green Zone Alliance under the Sustainable Land Care Certification (Electric Equipment). This certification ensures we are at the forefront of industry advancements, selecting cost -effective solutions with the latest commercial- grade electric small equipment.
We collaborate closely with clients to optimize water usage wherever possible. With hundreds of ET “Smart” Controller installations over the years, we are proficient in assessing properties for water-saving opportunities, providing tailored solutions, and programming these advanced irrigation devices for maximum efficiency.
Beyond these initiatives, we remain committed to leading the industry in minimizing environmental impact and advancing sustainable practices.
Safety • Teamwork • Quality • Integrity 37
Integrated Pest Management Program
Integrated pest management (IPM) is an
ecosystem-based strategy that focuses on
long-term prevention of pests or their
damage through a combination of
techniques such as biological control,
habitat manipulation, modification of
cultural practices, and use of resistant
varieties. Pesticides are used only after
monitoring indicates they are needed
according to established guidelines, and
treatments are made with the goal of
removing only the target organism. Pest
control materials are selected and applied in
a manner that minimizes risks to human
health, beneficial and non-target organisms,
and the environment.
Biological Control Biological control is the use of natural enemies—predators, parasites, pathogens, and competitors—to control pests and their damage. Though Mariposa does not introduce any beneficial organisms into the environment, we do identify and encourage their presence.
Cultural Controls Cultural controls are practices that reduce pest establishment, reproduction, dispersal, and survival. For example, changing irrigation practices can reduce pest problems, since too much water can increase root disease and weeds.
Mechanical & Physical
Controls
Mechanical and physical controls kill a pest directly or make the environment unsuitable for it. Traps for rodents are examples of mechanical control. Physical controls include mulches for weed management, steam sterilization of the soil for disease management, or barriers such as screens to keep birds or insects out.
Chemical Controls Chemical control is the use of pesticides. Mariposa Landscapes uses pesticides only when needed and in combination with other approaches for more effective, long-term control. Also, pesticides are selected and applied in a way that minimizes their possible harm to people and the environment. With IPM we use the most selective pesticide that will do the job and be the safest for other
organisms and for air, soil, and water quality.
Step 1
Knowledge
Step 2
Prevention
Step 5
Evaluation
& Planning
Step 3
Observation
Step 4
Intervention
Safety • Teamwork • Quality • Integrity 38
Notice to
Proceed
1 2
Job Start
30-Day
Evaluation
3 Job Start Up
Contract Execution and Official Notice to Proceed
For new contracts, we need a signed commitment before purchasing trucks and equipment. Startups within 30 days may face supply chain delays, so we prefer a 60 to 90-day lead time. During this period, we may have meetings with the client to introduce the team and review the schedule. We also use this time to prepare area maps, take measurements, and order necessary materials like fertilizer, weed control products, and other supplies.
Job Start
On the first day of the project, our crews will be equipped with detailed maps, task lists, and an initial schedule. Our management team is actively involved in logistics at this stage. We also conduct a thorough inspection of the irrigation systems with our technicians. If any issues, such as broken or inoperative components, are identified, we will create a detailed list of required repairs, including pricing and a completion schedule for the customer.
30-Day Evaluation
At the 30-day mark, we will hold a special evaluation meeting with the customer. This meeting addresses aspects of the project that may not have been fully outlined in the scope or specifications, such as customized timelines, work sequences, and specific site needs. We will review the progress so far, identify successes, and discuss any areas requiring adjustment. The customer will receive an action plan with clear timelines for any necessary changes, along with an updated irrigation system inspection. 60-Day Evaluation
By the 60-day point, we expect operations to be running smoothly and in line with expectations. We will conduct a customer survey to assess their experience with the proposal process, the transition to operations, and overall job performance. Our goal is to achieve the highest satisfaction score possible and ensure complete customer satisfaction.
90-Day Evaluation
At the 90-day mark, the customer will receive a survey with a single question: "Would you recommend Mariposa Landscapes to other customers right now?" Our goal is to receive an enthusiastic “Yes” response, confirming their satisfaction and confidence in our services. 4 60-Day
Evaluation
90-Day
Evaluation
5
Exhibit C
Line Totals (Unit Price * Quantity)
Item Num Section Description Unit of Measure Quantity Mariposa Landscapes Inc. 1 Service Level "B" per Schedule I for Routine Maintenance at Bear Gulch Park Landscaping Maintenance - Pest Control LS per Mon 1 $109.38 2 Service Level "B" per Schedule I for Routine Maintenance at Bear Gulch Park Landscaping Maintenance - Tree Maintenance LS per Mon 1 $54.69 3 Service Level "B" per Schedule I for Routine Maintenance at Bear Gulch Park Landscaping Maintenance - Shrub, Groundcover, Vine and Mulch Maintenance SF per Mon 0 $0.00 4 Service Level "B" per Schedule I for Routine Maintenance at Bear Gulch Park Landscaping Maintenance - Turf Maintenance SF per Mon 160350 $962.10 5 Service Level "B" per Schedule I for Routine Maintenance at Bear Gulch Park Landscaping Maintenance - Hardscape Maintenance Including Sweeping LS per Mon 1 $82.03 6 Service Level "B" per Schedule I for Routine Maintenance at Bear Gulch Park Landscaping Maintenance - Decomposed Granite Surfacing LS per Mon 1 $82.03 7 Service Level "B" per Schedule I for Routine Maintenance at Bear Gulch Park Irrigation System Maintenance per Section 900-2.1.2 LS per Mon 1 $328.14 8 Service Level "B" per Schedule I for Routine Maintenance at Bear Gulch Park Features Maintenance - Playground Maintenance LS per Mon 1 $82.03 9 Service Level "B" per Schedule I for Routine Maintenance at Bear Gulch Park Features Maintenance - Picnic Area Maintenance LS per Mon 1 $82.03 10 Service Level "B" per Schedule I for Routine Maintenance at Bear Gulch Park Features Maintenance - Hardcourt Maintenance LS per Mon 1 $82.03 11 Service Level "B" per Schedule I for Routine Maintenance at Bear Gulch Park Structures Maintenance - Restroom Building Maintenance LS per Mon 1 $328.14 12 Service Level "B" per Schedule I for Routine Maintenance at Bear Gulch Park Structures Maintenance - Drinking Fountain Maintenance LS per Mon 1 $27.34 13 Service Level "B" per Schedule I for Routine Maintenance at Bear Gulch Park Debris Management - Litter Control LS per Mon 1 $218.76 14 Service Level "B" per Schedule I for Routine Maintenance at Bear Gulch Park Debris Management - Trash Containers LS per Mon 1 $54.69 15 Service Level "B" per Schedule I for Routine Maintenance at Bear Gulch Park Debris Management - Trash Bin Enclosures LS per Mon 1 $54.69 16 Service Level "B" per Schedule I for Routine Maintenance at Bear Gulch Park Debris Management - Graffiti Removal LS per Mon 1 $54.69 Subtotal $2,602.77
17 Service Level "B" per Schedule I for Routine Maintenance at Beryl Park West Landscaping Maintenance - Pest Control LS per Mon 1 $181.88 18 Service Level "B" per Schedule I for Routine Maintenance at Beryl Park West Landscaping Maintenance - Tree Maintenance LS per Mon 1 $90.94 19 Service Level "B" per Schedule I for Routine Maintenance at Beryl Park West Landscaping Maintenance - Shrub, Groundcover, Vine and Mulch Maintenance SF per Mon 5000 $227.50 20 Service Level "B" per Schedule I for Routine Maintenance at Beryl Park West Landscaping Maintenance - Turf Maintenance SF per Mon 313632 $1,599.52 21 Service Level "B" per Schedule I for Routine Maintenance at Beryl Park West Landscaping Maintenance - Hardscape Maintenance Including Sweeping LS per Mon 1 $136.41 22 Service Level "B" per Schedule I for Routine Maintenance at Beryl Park West Landscaping Maintenance - Decomposed Granite Surfacing LS per Mon 1 $136.41 23 Service Level "B" per Schedule I for Routine Maintenance at Beryl Park West Irrigation System Maintenance per Section 900-2.1.2 LS per Mon 1 $545.65 24 Service Level "B" per Schedule I for Routine Maintenance at Beryl Park West Features Maintenance - Playground Maintenance LS per Mon 1 $136.41 25 Service Level "B" per Schedule I for Routine Maintenance at Beryl Park West Features Maintenance - Picnic Area Maintenance LS per Mon 1 $136.41 26 Service Level "B" per Schedule I for Routine Maintenance at Beryl Park West Features Maintenance - Hardcourt Maintenance LS per Mon 1 $136.41 27 Service Level "B" per Schedule I for Routine Maintenance at Beryl Park West Structures Maintenance - Restroom Building Maintenance LS per Mon 1 $545.65 28 Service Level "B" per Schedule I for Routine Maintenance at Beryl Park West Structures Maintenance - Drinking Fountain Maintenance LS per Mon 1 $45.47 29 Service Level "B" per Schedule I for Routine Maintenance at Beryl Park West Debris Management - Litter Control LS per Mon 1 $363.77 30 Service Level "B" per Schedule I for Routine Maintenance at Beryl Park West Debris Management - Trash Containers LS per Mon 1 $90.94 31 Service Level "B" per Schedule I for Routine Maintenance at Beryl Park West Debris Management - Trash Bin Enclosures LS per Mon 1 $90.94 32 Service Level "B" per Schedule I for Routine Maintenance at Beryl Park West Debris Management - Graffiti Removal LS per Mon 1 $90.94 Subtotal $4,555.25
33 Service Level "B" per Schedule I for Routine Maintenance at Beryl Park East Landscaping Maintenance - Pest Control LS per Mon 1 $166.93 34 Service Level "B" per Schedule I for Routine Maintenance at Beryl Park East Landscaping Maintenance - Tree Maintenance LS per Mon 1 $83.46 35 Service Level "B" per Schedule I for Routine Maintenance at Beryl Park East Landscaping Maintenance - Shrub, Groundcover, Vine and Mulch Maintenance SF per Mon 5000 $208.50 36 Service Level "B" per Schedule I for Routine Maintenance at Beryl Park East Landscaping Maintenance - Turf Maintenance SF per Mon 304920 $1,463.62 37 Service Level "B" per Schedule I for Routine Maintenance at Beryl Park East Landscaping Maintenance - Hardscape Maintenance Including Sweeping LS per Mon 1 $125.20 38 Service Level "B" per Schedule I for Routine Maintenance at Beryl Park East Landscaping Maintenance - Decomposed Granite Surfacing LS per Mon 1 $125.20 39 Service Level "B" per Schedule I for Routine Maintenance at Beryl Park East Irrigation System Maintenance per Section 900-2.1.2 LS per Mon 1 $500.79 40 Service Level "B" per Schedule I for Routine Maintenance at Beryl Park East Features Maintenance - Playground Maintenance LS per Mon 1 $125.20 41 Service Level "B" per Schedule I for Routine Maintenance at Beryl Park East Features Maintenance - Picnic Area Maintenance LS per Mon 1 $125.20 42 Service Level "B" per Schedule I for Routine Maintenance at Beryl Park East Features Maintenance - Hardcourt Maintenance LS per Mon 1 $125.20 43 Service Level "B" per Schedule I for Routine Maintenance at Beryl Park East Structures Maintenance - Restroom Building Maintenance LS per Mon 1 $500.79 44 Service Level "B" per Schedule I for Routine Maintenance at Beryl Park East Structures Maintenance - Drinking Fountain Maintenance LS per Mon 1 $41.73 45 Service Level "B" per Schedule I for Routine Maintenance at Beryl Park East Debris Management - Litter Control LS per Mon 1 $333.86 46 Service Level "B" per Schedule I for Routine Maintenance at Beryl Park East Debris Management - Trash Containers LS per Mon 1 $83.46 47 Service Level "B" per Schedule I for Routine Maintenance at Beryl Park East Debris Management - Trash Bin Enclosures LS per Mon 1 $83.46 48 Service Level "B" per Schedule I for Routine Maintenance at Beryl Park East Debris Management - Graffiti Removal LS per Mon 1 $83.46 Subtotal $4,176.06
49 Service Level "B" per Schedule I for Routine Maintenance at Church Street Park Landscaping Maintenance - Pest Control LS per Mon 1 $156.72 50 Service Level "B" per Schedule I for Routine Maintenance at Church Street Park Landscaping Maintenance - Tree Maintenance LS per Mon 1 $78.36 51 Service Level "B" per Schedule I for Routine Maintenance at Church Street Park Landscaping Maintenance - Shrub, Groundcover, Vine and Mulch Maintenance SF per Mon 1575 $195.93 52 Service Level "B" per Schedule I for Routine Maintenance at Church Street Park Landscaping Maintenance - Turf Maintenance SF per Mon 230868 $1,362.12 53 Service Level "B" per Schedule I for Routine Maintenance at Church Street Park Landscaping Maintenance - Hardscape Maintenance Including Sweeping LS per Mon 1 $117.54 54 Service Level "B" per Schedule I for Routine Maintenance at Church Street Park Landscaping Maintenance - Decomposed Granite Surfacing LS per Mon 1 $117.54 55 Service Level "B" per Schedule I for Routine Maintenance at Church Street Park Irrigation System Maintenance per Section 900-2.1.2 LS per Mon 1 $470.15 56 Service Level "B" per Schedule I for Routine Maintenance at Church Street Park Features Maintenance - Playground Maintenance LS per Mon 1 $117.54 57 Service Level "B" per Schedule I for Routine Maintenance at Church Street Park Features Maintenance - Picnic Area Maintenance LS per Mon 1 $117.54 58 Service Level "B" per Schedule I for Routine Maintenance at Church Street Park Features Maintenance - Hardcourt Maintenance LS per Mon 1 $117.54 59 Service Level "B" per Schedule I for Routine Maintenance at Church Street Park Structures Maintenance - Restroom Building Maintenance LS per Mon 1 $470.15 60 Service Level "B" per Schedule I for Routine Maintenance at Church Street Park Structures Maintenance - Drinking Fountain Maintenance LS per Mon 1 $39.18 61 Service Level "B" per Schedule I for Routine Maintenance at Church Street Park Debris Management - Litter Control LS per Mon 1 $313.43 62 Service Level "B" per Schedule I for Routine Maintenance at Church Street Park Debris Management - Trash Containers LS per Mon 1 $78.36 63 Service Level "B" per Schedule I for Routine Maintenance at Church Street Park Debris Management - Trash Bin Enclosures LS per Mon 1 $78.36 64 Service Level "B" per Schedule I for Routine Maintenance at Church Street Park Debris Management - Graffiti Removal LS per Mon 1 $78.36 Subtotal $3,908.82
65 Service Level "B" per Schedule I for Routine Maintenance at Golden Oak Park Landscaping Maintenance - Pest Control LS per Mon 1 $114.15 66 Service Level "B" per Schedule I for Routine Maintenance at Golden Oak Park Landscaping Maintenance - Tree Maintenance LS per Mon 1 $57.08 67 Service Level "B" per Schedule I for Routine Maintenance at Golden Oak Park Landscaping Maintenance - Shrub, Groundcover, Vine and Mulch Maintenance SF per Mon 34848 $142.88 68 Service Level "B" per Schedule I for Routine Maintenance at Golden Oak Park Landscaping Maintenance - Turf Maintenance SF per Mon 145054 $1,000.87 69 Service Level "B" per Schedule I for Routine Maintenance at Golden Oak Park Landscaping Maintenance - Hardscape Maintenance Including Sweeping LS per Mon 1 $85.61 70 Service Level "B" per Schedule I for Routine Maintenance at Golden Oak Park Landscaping Maintenance - Decomposed Granite Surfacing LS per Mon 1 $85.61 71 Service Level "B" per Schedule I for Routine Maintenance at Golden Oak Park Irrigation System Maintenance per Section 900-2.1.2 LS per Mon 1 $342.45 72 Service Level "B" per Schedule I for Routine Maintenance at Golden Oak Park Features Maintenance - Playground Maintenance LS per Mon 1 $85.61 73 Service Level "B" per Schedule I for Routine Maintenance at Golden Oak Park Features Maintenance - Picnic Area Maintenance LS per Mon 1 $85.61 74 Service Level "B" per Schedule I for Routine Maintenance at Golden Oak Park Features Maintenance - Hardcourt Maintenance LS per Mon 1 $85.61 75 Service Level "B" per Schedule I for Routine Maintenance at Golden Oak Park Structures Maintenance - Restroom Building Maintenance LS per Mon 1 $342.45 76 Service Level "B" per Schedule I for Routine Maintenance at Golden Oak Park Structures Maintenance - Drinking Fountain Maintenance LS per Mon 1 $28.54 77 Service Level "B" per Schedule I for Routine Maintenance at Golden Oak Park Debris Management - Litter Control LS per Mon 1 $228.30 78 Service Level "B" per Schedule I for Routine Maintenance at Golden Oak Park Debris Management - Trash Containers LS per Mon 1 $57.08 79 Service Level "B" per Schedule I for Routine Maintenance at Golden Oak Park Debris Management - Trash Bin Enclosures LS per Mon 1 $57.08 80 Service Level "B" per Schedule I for Routine Maintenance at Golden Oak Park Debris Management - Graffiti Removal LS per Mon 1 $57.08 Subtotal $2,856.01
81 Service Level "B" per Schedule I for Routine Maintenance at Hermosa Park Landscaping Maintenance - Pest Control LS per Mon 1 $222.33 82 Service Level "B" per Schedule I for Routine Maintenance at Hermosa Park Landscaping Maintenance - Tree Maintenance LS per Mon 1 $111.17 83 Service Level "B" per Schedule I for Routine Maintenance at Hermosa Park Landscaping Maintenance - Shrub, Groundcover, Vine and Mulch Maintenance SF per Mon 3160 $277.76 84 Service Level "B" per Schedule I for Routine Maintenance at Hermosa Park Landscaping Maintenance - Turf Maintenance SF per Mon 319730 $1,950.35 85 Service Level "B" per Schedule I for Routine Maintenance at Hermosa Park Landscaping Maintenance - Hardscape Maintenance Including Sweeping LS per Mon 1 $166.75 86 Service Level "B" per Schedule I for Routine Maintenance at Hermosa Park Landscaping Maintenance - Decomposed Granite Surfacing LS per Mon 1 $166.75 87 Service Level "B" per Schedule I for Routine Maintenance at Hermosa Park Irrigation System Maintenance per Section 900-2.1.2 LS per Mon 1 $667.00 88 Service Level "B" per Schedule I for Routine Maintenance at Hermosa Park Features Maintenance - Playground Maintenance LS per Mon 1 $166.75 89 Service Level "B" per Schedule I for Routine Maintenance at Hermosa Park Features Maintenance - Picnic Area Maintenance LS per Mon 1 $166.75 90 Service Level "B" per Schedule I for Routine Maintenance at Hermosa Park Features Maintenance - Hardcourt Maintenance LS per Mon 1 $166.50 91 Service Level "B" per Schedule I for Routine Maintenance at Hermosa Park Structures Maintenance - Restroom Building Maintenance LS per Mon 1 $667.00 92 Service Level "B" per Schedule I for Routine Maintenance at Hermosa Park Structures Maintenance - Drinking Fountain Maintenance LS per Mon 1 $55.58 93 Service Level "B" per Schedule I for Routine Maintenance at Hermosa Park Debris Management - Litter Control LS per Mon 1 $444.67 94 Service Level "B" per Schedule I for Routine Maintenance at Hermosa Park Debris Management - Trash Containers LS per Mon 1 $111.17 95 Service Level "B" per Schedule I for Routine Maintenance at Hermosa Park Debris Management - Trash Bin Enclosures LS per Mon 1 $111.17 96 Service Level "B" per Schedule I for Routine Maintenance at Hermosa Park Debris Management - Graffiti Removal LS per Mon 1 $111.17 Subtotal $5,562.88
97 Service Level "B" per Schedule I for Routine Maintenance at Old Town Park Landscaping Maintenance - Pest Control LS per Mon 1 $107.41 98 Service Level "B" per Schedule I for Routine Maintenance at Old Town Park Landscaping Maintenance - Tree Maintenance LS per Mon 1 $53.70 99 Service Level "B" per Schedule I for Routine Maintenance at Old Town Park Landscaping Maintenance - Shrub, Groundcover, Vine and Mulch Maintenance SF per Mon 2123 $134.17 100 Service Level "B" per Schedule I for Routine Maintenance at Old Town Park Landscaping Maintenance - Turf Maintenance SF per Mon 138085 $938.98 101 Service Level "B" per Schedule I for Routine Maintenance at Old Town Park Landscaping Maintenance - Hardscape Maintenance Including Sweeping LS per Mon 1 $80.56 102 Service Level "B" per Schedule I for Routine Maintenance at Old Town Park Landscaping Maintenance - Decomposed Granite Surfacing LS per Mon 1 $80.56 103 Service Level "B" per Schedule I for Routine Maintenance at Old Town Park Irrigation System Maintenance per Section 900-2.1.2 LS per Mon 1 $322.22 104 Service Level "B" per Schedule I for Routine Maintenance at Old Town Park Features Maintenance - Playground Maintenance LS per Mon 1 $80.56 105 Service Level "B" per Schedule I for Routine Maintenance at Old Town Park Features Maintenance - Picnic Area Maintenance LS per Mon 1 $80.56 106 Service Level "B" per Schedule I for Routine Maintenance at Old Town Park Features Maintenance - Hardcourt Maintenance LS per Mon 1 $80.56 107 Service Level "B" per Schedule I for Routine Maintenance at Old Town Park Structures Maintenance - Restroom Building Maintenance LS per Mon 1 $322.22 108 Service Level "B" per Schedule I for Routine Maintenance at Old Town Park Structures Maintenance - Drinking Fountain Maintenance LS per Mon 1 $26.85 109 Service Level "B" per Schedule I for Routine Maintenance at Old Town Park Debris Management - Litter Control LS per Mon 1 $214.82 110 Service Level "B" per Schedule I for Routine Maintenance at Old Town Park Debris Management - Trash Containers LS per Mon 1 $53.70 111 Service Level "B" per Schedule I for Routine Maintenance at Old Town Park Debris Management - Trash Bin Enclosures LS per Mon 1 $53.70 112 Service Level "B" per Schedule I for Routine Maintenance at Old Town Park Debris Management - Graffiti Removal LS per Mon 1 $53.70 Subtotal $2,684.27
113 Service Level "C" per Schedule I for Routine Maintenance at Bear Gulch Park Landscaping Maintenance - Pest Control LS per Mon 1 $99.53 114 Service Level "C" per Schedule I for Routine Maintenance at Bear Gulch Park Landscaping Maintenance - Tree Maintenance LS per Mon 1 $49.77 115 Service Level "C" per Schedule I for Routine Maintenance at Bear Gulch Park Landscaping Maintenance - Shrub, Groundcover, Vine and Mulch Maintenance SF per Mon 0 $0.00 116 Service Level "C" per Schedule I for Routine Maintenance at Bear Gulch Park Landscaping Maintenance - Turf Maintenance SF per Mon 160350 $865.89 117 Service Level "C" per Schedule I for Routine Maintenance at Bear Gulch Park Landscaping Maintenance - Hardscape Maintenance Including Sweeping LS per Mon 1 $74.65 118 Service Level "C" per Schedule I for Routine Maintenance at Bear Gulch Park Landscaping Maintenance - Decomposed Granite Surfacing LS per Mon 1 $74.65 119 Service Level "C" per Schedule I for Routine Maintenance at Bear Gulch Park Irrigation System Maintenance per Section 900-2.1.2 LS per Mon 1 $298.60 120 Service Level "C" per Schedule I for Routine Maintenance at Bear Gulch Park Features Maintenance - Playground Maintenance LS per Mon 1 $74.65 121 Service Level "C" per Schedule I for Routine Maintenance at Bear Gulch Park Features Maintenance - Picnic Area Maintenance LS per Mon 1 $74.65 122 Service Level "C" per Schedule I for Routine Maintenance at Bear Gulch Park Features Maintenance - Hardcourt Maintenance LS per Mon 1 $74.65 123 Service Level "C" per Schedule I for Routine Maintenance at Bear Gulch Park Structures Maintenance - Restroom Building Maintenance LS per Mon 1 $298.60 124 Service Level "C" per Schedule I for Routine Maintenance at Bear Gulch Park Structures Maintenance - Drinking Fountain Maintenance LS per Mon 1 $24.88 125 Service Level "C" per Schedule I for Routine Maintenance at Bear Gulch Park Debris Management - Litter Control LS per Mon 1 $199.07 126 Service Level "C" per Schedule I for Routine Maintenance at Bear Gulch Park Debris Management - Trash Containers LS per Mon 1 $49.77 127 Service Level "C" per Schedule I for Routine Maintenance at Bear Gulch Park Debris Management - Trash Bin Enclosures LS per Mon 1 $49.77 128 Service Level "C" per Schedule I for Routine Maintenance at Bear Gulch Park Debris Management - Graffiti Removal LS per Mon 1 $49.77 Subtotal $2,358.90
129 Service Level "C" per Schedule I for Routine Maintenance at Beryl Park West Landscaping Maintenance - Pest Control LS per Mon 1 $165.51 130 Service Level "C" per Schedule I for Routine Maintenance at Beryl Park West Landscaping Maintenance - Tree Maintenance LS per Mon 1 $82.76 131 Service Level "C" per Schedule I for Routine Maintenance at Beryl Park West Landscaping Maintenance - Shrub, Groundcover, Vine and Mulch Maintenance SF per Mon 5000 $207.00 132 Service Level "C" per Schedule I for Routine Maintenance at Beryl Park West Landscaping Maintenance - Turf Maintenance SF per Mon 313632 $1,442.71 133 Service Level "C" per Schedule I for Routine Maintenance at Beryl Park West Landscaping Maintenance - Hardscape Maintenance Including Sweeping LS per Mon 1 $124.14 134 Service Level "C" per Schedule I for Routine Maintenance at Beryl Park West Landscaping Maintenance - Decomposed Granite Surfacing LS per Mon 1 $124.14 135 Service Level "C" per Schedule I for Routine Maintenance at Beryl Park West Irrigation System Maintenance per Section 900-2.1.2 LS per Mon 1 $496.54 136 Service Level "C" per Schedule I for Routine Maintenance at Beryl Park West Features Maintenance - Playground Maintenance LS per Mon 1 $124.14 137 Service Level "C" per Schedule I for Routine Maintenance at Beryl Park West Features Maintenance - Picnic Area Maintenance LS per Mon 1 $124.14 138 Service Level "C" per Schedule I for Routine Maintenance at Beryl Park West Features Maintenance - Hardcourt Maintenance LS per Mon 1 $124.14 139 Service Level "C" per Schedule I for Routine Maintenance at Beryl Park West Structures Maintenance - Restroom Building Maintenance LS per Mon 1 $496.54 140 Service Level "C" per Schedule I for Routine Maintenance at Beryl Park West Structures Maintenance - Drinking Fountain Maintenance LS per Mon 1 $41.38 141 Service Level "C" per Schedule I for Routine Maintenance at Beryl Park West Debris Management - Litter Control LS per Mon 1 $331.03 142 Service Level "C" per Schedule I for Routine Maintenance at Beryl Park West Debris Management - Trash Containers LS per Mon 1 $82.76 143 Service Level "C" per Schedule I for Routine Maintenance at Beryl Park West Debris Management - Trash Bin Enclosures LS per Mon 1 $82.76 144 Service Level "C" per Schedule I for Routine Maintenance at Beryl Park West Debris Management - Graffiti Removal LS per Mon 1 $82.76 Subtotal $4,132.45
145 Service Level "C" per Schedule I for Routine Maintenance at Beryl Park East Landscaping Maintenance - Pest Control LS per Mon 1 $151.91 146 Service Level "C" per Schedule I for Routine Maintenance at Beryl Park East Landscaping Maintenance - Tree Maintenance LS per Mon 1 $75.95 147 Service Level "C" per Schedule I for Routine Maintenance at Beryl Park East Landscaping Maintenance - Shrub, Groundcover, Vine and Mulch Maintenance SF per Mon 5000 $190.00 148 Service Level "C" per Schedule I for Routine Maintenance at Beryl Park East Landscaping Maintenance - Turf Maintenance SF per Mon 304920 $1,341.65 149 Service Level "C" per Schedule I for Routine Maintenance at Beryl Park East Landscaping Maintenance - Hardscape Maintenance Including Sweeping LS per Mon 1 $113.93 150 Service Level "C" per Schedule I for Routine Maintenance at Beryl Park East Landscaping Maintenance - Decomposed Granite Surfacing LS per Mon 1 $113.93 151 Service Level "C" per Schedule I for Routine Maintenance at Beryl Park East Irrigation System Maintenance per Section 900-2.1.2 LS per Mon 1 $455.72 152 Service Level "C" per Schedule I for Routine Maintenance at Beryl Park East Features Maintenance - Playground Maintenance LS per Mon 1 $113.93 153 Service Level "C" per Schedule I for Routine Maintenance at Beryl Park East Features Maintenance - Picnic Area Maintenance LS per Mon 1 $113.93 154 Service Level "C" per Schedule I for Routine Maintenance at Beryl Park East Features Maintenance - Hardcourt Maintenance LS per Mon 1 $113.93 155 Service Level "C" per Schedule I for Routine Maintenance at Beryl Park East Structures Maintenance - Restroom Building Maintenance LS per Mon 1 $455.72 156 Service Level "C" per Schedule I for Routine Maintenance at Beryl Park East Structures Maintenance - Drinking Fountain Maintenance LS per Mon 1 $37.98 157 Service Level "C" per Schedule I for Routine Maintenance at Beryl Park East Debris Management - Litter Control LS per Mon 1 $303.81 158 Service Level "C" per Schedule I for Routine Maintenance at Beryl Park East Debris Management - Trash Containers LS per Mon 1 $75.95 159 Service Level "C" per Schedule I for Routine Maintenance at Beryl Park East Debris Management - Trash Bin Enclosures LS per Mon 1 $75.95 160 Service Level "C" per Schedule I for Routine Maintenance at Beryl Park East Debris Management - Graffiti Removal LS per Mon 1 $75.95 Subtotal $3,810.24
161 Service Level "C" per Schedule I for Routine Maintenance at Church Street Park Landscaping Maintenance - Pest Control LS per Mon 1 $142.61 162 Service Level "C" per Schedule I for Routine Maintenance at Church Street Park Landscaping Maintenance - Tree Maintenance LS per Mon 1 $71.31 163 Service Level "C" per Schedule I for Routine Maintenance at Church Street Park Landscaping Maintenance - Shrub, Groundcover, Vine and Mulch Maintenance SF per Mon 1575 $178.29 164 Service Level "C" per Schedule I for Routine Maintenance at Church Street Park Landscaping Maintenance - Turf Maintenance SF per Mon 230868 $1,246.69 165 Service Level "C" per Schedule I for Routine Maintenance at Church Street Park Landscaping Maintenance - Hardscape Maintenance Including Sweeping LS per Mon 1 $106.96 166 Service Level "C" per Schedule I for Routine Maintenance at Church Street Park Landscaping Maintenance - Decomposed Granite Surfacing LS per Mon 1 $106.96 167 Service Level "C" per Schedule I for Routine Maintenance at Church Street Park Irrigation System Maintenance per Section 900-2.1.2 LS per Mon 1 $427.84 168 Service Level "C" per Schedule I for Routine Maintenance at Church Street Park Features Maintenance - Playground Maintenance LS per Mon 1 $106.96 169 Service Level "C" per Schedule I for Routine Maintenance at Church Street Park Features Maintenance - Picnic Area Maintenance LS per Mon 1 $106.96 170 Service Level "C" per Schedule I for Routine Maintenance at Church Street Park Features Maintenance - Hardcourt Maintenance LS per Mon 1 $106.96 171 Service Level "C" per Schedule I for Routine Maintenance at Church Street Park Structures Maintenance - Restroom Building Maintenance LS per Mon 1 $427.84 172 Service Level "C" per Schedule I for Routine Maintenance at Church Street Park Structures Maintenance - Drinking Fountain Maintenance LS per Mon 1 $35.65 173 Service Level "C" per Schedule I for Routine Maintenance at Church Street Park Debris Management - Litter Control LS per Mon 1 $285.22 174 Service Level "C" per Schedule I for Routine Maintenance at Church Street Park Debris Management - Trash Containers LS per Mon 1 $71.31 175 Service Level "C" per Schedule I for Routine Maintenance at Church Street Park Debris Management - Trash Bin Enclosures LS per Mon 1 $71.31 176 Service Level "C" per Schedule I for Routine Maintenance at Church Street Park Debris Management - Graffiti Removal LS per Mon 1 $71.31 Subtotal $3,564.18
177 Service Level "C" per Schedule I for Routine Maintenance at Golden Oak Park Landscaping Maintenance - Pest Control LS per Mon 1 $103.88 178 Service Level "C" per Schedule I for Routine Maintenance at Golden Oak Park Landscaping Maintenance - Tree Maintenance LS per Mon 1 $51.94 179 Service Level "C" per Schedule I for Routine Maintenance at Golden Oak Park Landscaping Maintenance - Shrub, Groundcover, Vine and Mulch Maintenance SF per Mon 34848 $128.94 180 Service Level "C" per Schedule I for Routine Maintenance at Golden Oak Park Landscaping Maintenance - Turf Maintenance SF per Mon 145054 $913.84 181 Service Level "C" per Schedule I for Routine Maintenance at Golden Oak Park Landscaping Maintenance - Hardscape Maintenance Including Sweeping LS per Mon 1 $77.91 182 Service Level "C" per Schedule I for Routine Maintenance at Golden Oak Park Landscaping Maintenance - Decomposed Granite Surfacing LS per Mon 1 $77.91 183 Service Level "C" per Schedule I for Routine Maintenance at Golden Oak Park Irrigation System Maintenance per Section 900-2.1.2 LS per Mon 1 $311.63 184 Service Level "C" per Schedule I for Routine Maintenance at Golden Oak Park Features Maintenance - Playground Maintenance LS per Mon 1 $77.91 185 Service Level "C" per Schedule I for Routine Maintenance at Golden Oak Park Features Maintenance - Picnic Area Maintenance LS per Mon 1 $77.91 186 Service Level "C" per Schedule I for Routine Maintenance at Golden Oak Park Features Maintenance - Hardcourt Maintenance LS per Mon 1 $77.91 187 Service Level "C" per Schedule I for Routine Maintenance at Golden Oak Park Structures Maintenance - Restroom Building Maintenance LS per Mon 1 $311.63 188 Service Level "C" per Schedule I for Routine Maintenance at Golden Oak Park Structures Maintenance - Drinking Fountain Maintenance LS per Mon 1 $25.97 189 Service Level "C" per Schedule I for Routine Maintenance at Golden Oak Park Debris Management - Litter Control LS per Mon 1 $207.75 190 Service Level "C" per Schedule I for Routine Maintenance at Golden Oak Park Debris Management - Trash Containers LS per Mon 1 $51.94 191 Service Level "C" per Schedule I for Routine Maintenance at Golden Oak Park Debris Management - Trash Bin Enclosures LS per Mon 1 $51.94 192 Service Level "C" per Schedule I for Routine Maintenance at Golden Oak Park Debris Management - Graffiti Removal LS per Mon 1 $51.94 Subtotal $2,600.95
193 Service Level "C" per Schedule I for Routine Maintenance at Hermosa Park Landscaping Maintenance - Pest Control LS per Mon 1 $202.32 194 Service Level "C" per Schedule I for Routine Maintenance at Hermosa Park Landscaping Maintenance - Tree Maintenance LS per Mon 1 $101.16 195 Service Level "C" per Schedule I for Routine Maintenance at Hermosa Park Landscaping Maintenance - Shrub, Groundcover, Vine and Mulch Maintenance SF per Mon 3160 $252.80 196 Service Level "C" per Schedule I for Routine Maintenance at Hermosa Park Landscaping Maintenance - Turf Maintenance SF per Mon 319730 $1,758.52 197 Service Level "C" per Schedule I for Routine Maintenance at Hermosa Park Landscaping Maintenance - Hardscape Maintenance Including Sweeping LS per Mon 1 $151.74 198 Service Level "C" per Schedule I for Routine Maintenance at Hermosa Park Landscaping Maintenance - Decomposed Granite Surfacing LS per Mon 1 $151.74 199 Service Level "C" per Schedule I for Routine Maintenance at Hermosa Park Irrigation System Maintenance per Section 900-2.1.2 LS per Mon 1 $606.97 200 Service Level "C" per Schedule I for Routine Maintenance at Hermosa Park Features Maintenance - Playground Maintenance LS per Mon 1 $151.74 201 Service Level "C" per Schedule I for Routine Maintenance at Hermosa Park Features Maintenance - Picnic Area Maintenance LS per Mon 1 $151.74 202 Service Level "C" per Schedule I for Routine Maintenance at Hermosa Park Features Maintenance - Hardcourt Maintenance LS per Mon 1 $151.74 203 Service Level "C" per Schedule I for Routine Maintenance at Hermosa Park Structures Maintenance - Restroom Building Maintenance LS per Mon 1 $606.97 204 Service Level "C" per Schedule I for Routine Maintenance at Hermosa Park Structures Maintenance - Drinking Fountain Maintenance LS per Mon 1 $50.58 205 Service Level "C" per Schedule I for Routine Maintenance at Hermosa Park Debris Management - Litter Control LS per Mon 1 $404.65 206 Service Level "C" per Schedule I for Routine Maintenance at Hermosa Park Debris Management - Trash Containers LS per Mon 1 $101.16 207 Service Level "C" per Schedule I for Routine Maintenance at Hermosa Park Debris Management - Trash Bin Enclosures LS per Mon 1 $101.16 208 Service Level "C" per Schedule I for Routine Maintenance at Hermosa Park Debris Management - Graffiti Removal LS per Mon 1 $101.16 Subtotal $5,046.15
209 Service Level "C" per Schedule I for Routine Maintenance at Old Town Park Landscaping Maintenance - Pest Control LS per Mon 1 $97.74 210 Service Level "C" per Schedule I for Routine Maintenance at Old Town Park Landscaping Maintenance - Tree Maintenance LS per Mon 1 $48.87 211 Service Level "C" per Schedule I for Routine Maintenance at Old Town Park Landscaping Maintenance - Shrub, Groundcover, Vine and Mulch Maintenance SF per Mon 2123 $122.28 212 Service Level "C" per Schedule I for Routine Maintenance at Old Town Park Landscaping Maintenance - Turf Maintenance SF per Mon 138085 $856.13 213 Service Level "C" per Schedule I for Routine Maintenance at Old Town Park Landscaping Maintenance - Hardscape Maintenance Including Sweeping LS per Mon 1 $73.31 214 Service Level "C" per Schedule I for Routine Maintenance at Old Town Park Landscaping Maintenance - Decomposed Granite Surfacing LS per Mon 1 $73.31 215 Service Level "C" per Schedule I for Routine Maintenance at Old Town Park Irrigation System Maintenance per Section 900-2.1.2 LS per Mon 1 $293.22 216 Service Level "C" per Schedule I for Routine Maintenance at Old Town Park Features Maintenance - Playground Maintenance LS per Mon 1 $73.31 217 Service Level "C" per Schedule I for Routine Maintenance at Old Town Park Features Maintenance - Picnic Area Maintenance LS per Mon 1 $73.31 218 Service Level "C" per Schedule I for Routine Maintenance at Old Town Park Features Maintenance - Hardcourt Maintenance LS per Mon 1 $73.31 219 Service Level "C" per Schedule I for Routine Maintenance at Old Town Park Structures Maintenance - Restroom Building Maintenance LS per Mon 1 $293.22 220 Service Level "C" per Schedule I for Routine Maintenance at Old Town Park Structures Maintenance - Drinking Fountain Maintenance LS per Mon 1 $24.44 221 Service Level "C" per Schedule I for Routine Maintenance at Old Town Park Debris Management - Litter Control LS per Mon 1 $195.48 222 Service Level "C" per Schedule I for Routine Maintenance at Old Town Park Debris Management - Trash Containers LS per Mon 1 $48.87 223 Service Level "C" per Schedule I for Routine Maintenance at Old Town Park Debris Management - Trash Bin Enclosures LS per Mon 1 $48.87 224 Service Level "C" per Schedule I for Routine Maintenance at Old Town Park Debris Management - Graffiti Removal LS per Mon 1 $48.87 225 Service Level "C" per Schedule I for Routine Maintenance at Old Town Park Landscaping Maintenance - Tree Maintenance LS per Mon 1 $45.65 226 Service Level "C" per Schedule I for Routine Maintenance at Old Town Park Landscaping Maintenance - Shrub, Groundcover, Vine and Mulch Maintenance SF per Mon 2123 $114.22 227 Service Level "C" per Schedule I for Routine Maintenance at Old Town Park Landscaping Maintenance - Turf Maintenance SF per Mon 138085 $800.89 228 Service Level "C" per Schedule I for Routine Maintenance at Old Town Park Landscaping Maintenance - Hardscape Maintenance Including Sweeping LS per Mon 1 $68.47 229 Service Level "C" per Schedule I for Routine Maintenance at Old Town Park Landscaping Maintenance - Decomposed Granite Surfacing LS per Mon 1 $68.47 230 Service Level "C" per Schedule I for Routine Maintenance at Old Town Park Irrigation System Maintenance per Section 900-2.1.2 LS per Mon 1 $273.89 231 Service Level "C" per Schedule I for Routine Maintenance at Old Town Park Features Maintenance - Playground Maintenance LS per Mon 1 $68.47 232 Service Level "C" per Schedule I for Routine Maintenance at Old Town Park Features Maintenance - Picnic Area Maintenance LS per Mon 1 $68.47 233 Service Level "C" per Schedule I for Routine Maintenance at Old Town Park Features Maintenance - Hardcourt Maintenance LS per Mon 1 $68.47 234 Service Level "C" per Schedule I for Routine Maintenance at Old Town Park Structures Maintenance - Restroom Building Maintenance LS per Mon 1 $273.89 235 Service Level "C" per Schedule I for Routine Maintenance at Old Town Park Structures Maintenance - Drinking Fountain Maintenance LS per Mon 1 $22.82 236 Service Level "C" per Schedule I for Routine Maintenance at Old Town Park Debris Management - Litter Control LS per Mon 1 $182.59 237 Service Level "C" per Schedule I for Routine Maintenance at Old Town Park Debris Management - Trash Containers LS per Mon 1 $45.65 238 Service Level "C" per Schedule I for Routine Maintenance at Old Town Park Debris Management - Trash Bin Enclosures LS per Mon 1 $45.65 239 Service Level "C" per Schedule I for Routine Maintenance at Old Town Park Debris Management - Graffiti Removal LS per Mon 1 $45.65 Subtotal $4,637.79
240 Service Level "D" per Schedule I for Routine Maintenance at Bear Gulch Park Landscaping Maintenance - Pest Control LS per Mon 1 $92.97 241 Service Level "D" per Schedule I for Routine Maintenance at Bear Gulch Park Landscaping Maintenance - Tree Maintenance LS per Mon 1 $46.49 242 Service Level "D" per Schedule I for Routine Maintenance at Bear Gulch Park Landscaping Maintenance - Shrub, Groundcover, Vine and Mulch Maintenance SF per Mon 0 $0.00 243 Service Level "D" per Schedule I for Routine Maintenance at Bear Gulch Park Landscaping Maintenance - Turf Maintenance SF per Mon 160350 $817.79 244 Service Level "D" per Schedule I for Routine Maintenance at Bear Gulch Park Landscaping Maintenance - Hardscape Maintenance Including Sweeping LS per Mon 1 $69.73 245 Service Level "D" per Schedule I for Routine Maintenance at Bear Gulch Park Landscaping Maintenance - Decomposed Granite Surfacing LS per Mon 1 $69.73 246 Service Level "D" per Schedule I for Routine Maintenance at Bear Gulch Park Irrigation System Maintenance per Section 900-2.1.2 LS per Mon 1 $278.91 247 Service Level "D" per Schedule I for Routine Maintenance at Bear Gulch Park Features Maintenance - Playground Maintenance LS per Mon 1 $69.73 248 Service Level "D" per Schedule I for Routine Maintenance at Bear Gulch Park Features Maintenance - Picnic Area Maintenance LS per Mon 1 $69.73 249 Service Level "D" per Schedule I for Routine Maintenance at Bear Gulch Park Features Maintenance - Hardcourt Maintenance LS per Mon 1 $69.73 250 Service Level "D" per Schedule I for Routine Maintenance at Bear Gulch Park Structures Maintenance - Restroom Building Maintenance LS per Mon 1 $278.91 251 Service Level "D" per Schedule I for Routine Maintenance at Bear Gulch Park Structures Maintenance - Drinking Fountain Maintenance LS per Mon 1 $23.24 252 Service Level "D" per Schedule I for Routine Maintenance at Bear Gulch Park Debris Management - Litter Control LS per Mon 1 $185.94 253 Service Level "D" per Schedule I for Routine Maintenance at Bear Gulch Park Debris Management - Trash Containers LS per Mon 1 $46.49 254 Service Level "D" per Schedule I for Routine Maintenance at Bear Gulch Park Debris Management - Trash Bin Enclosures LS per Mon 1 $46.49 255 Service Level "D" per Schedule I for Routine Maintenance at Bear Gulch Park Debris Management - Graffiti Removal LS per Mon 1 $46.49 Subtotal $2,212.37
256 Service Level "D" per Schedule I for Routine Maintenance at Beryl Park West Landscaping Maintenance - Pest Control LS per Mon 1 $154.60 257 Service Level "D" per Schedule I for Routine Maintenance at Beryl Park West Landscaping Maintenance - Tree Maintenance LS per Mon 1 $77.30 258 Service Level "D" per Schedule I for Routine Maintenance at Beryl Park West Landscaping Maintenance - Shrub, Groundcover, Vine and Mulch Maintenance SF per Mon 5000 $193.50 259 Service Level "D" per Schedule I for Routine Maintenance at Beryl Park West Landscaping Maintenance - Turf Maintenance SF per Mon 313632 $1,348.62 260 Service Level "D" per Schedule I for Routine Maintenance at Beryl Park West Landscaping Maintenance - Hardscape Maintenance Including Sweeping LS per Mon 1 $115.95
261 Service Level "D" per Schedule I for Routine Maintenance at Beryl Park West Landscaping Maintenance - Decomposed Granite Surfacing LS per Mon 1 $115.95 262 Service Level "D" per Schedule I for Routine Maintenance at Beryl Park West Irrigation System Maintenance per Section 900-2.1.2 LS per Mon 1 $463.80 263 Service Level "D" per Schedule I for Routine Maintenance at Beryl Park West Features Maintenance - Playground Maintenance LS per Mon 1 $115.95 264 Service Level "D" per Schedule I for Routine Maintenance at Beryl Park West Features Maintenance - Picnic Area Maintenance LS per Mon 1 $115.95 265 Service Level "D" per Schedule I for Routine Maintenance at Beryl Park West Features Maintenance - Hardcourt Maintenance LS per Mon 1 $115.95 266 Service Level "D" per Schedule I for Routine Maintenance at Beryl Park West Structures Maintenance - Restroom Building Maintenance LS per Mon 1 $463.80 267 Service Level "D" per Schedule I for Routine Maintenance at Beryl Park West Structures Maintenance - Drinking Fountain Maintenance LS per Mon 1 $38.65 268 Service Level "D" per Schedule I for Routine Maintenance at Beryl Park West Debris Management - Litter Control LS per Mon 1 $309.20 269 Service Level "D" per Schedule I for Routine Maintenance at Beryl Park West Debris Management - Trash Containers LS per Mon 1 $77.30 270 Service Level "D" per Schedule I for Routine Maintenance at Beryl Park West Debris Management - Trash Bin Enclosures LS per Mon 1 $77.30 271 Service Level "D" per Schedule I for Routine Maintenance at Beryl Park West Debris Management - Graffiti Removal LS per Mon 1 $77.30 Subtotal $3,861.12
272 Service Level "D" per Schedule I for Routine Maintenance at Beryl Park East Landscaping Maintenance - Pest Control LS per Mon 1 $141.89 273 Service Level "D" per Schedule I for Routine Maintenance at Beryl Park East Landscaping Maintenance - Tree Maintenance LS per Mon 1 $70.95 274 Service Level "D" per Schedule I for Routine Maintenance at Beryl Park East Landscaping Maintenance - Shrub, Groundcover, Vine and Mulch Maintenance SF per Mon 5000 $177.50 275 Service Level "D" per Schedule I for Routine Maintenance at Beryl Park East Landscaping Maintenance - Turf Maintenance SF per Mon 304920 $1,250.17 276 Service Level "D" per Schedule I for Routine Maintenance at Beryl Park East Landscaping Maintenance - Hardscape Maintenance Including Sweeping LS per Mon 1 $106.42 277 Service Level "D" per Schedule I for Routine Maintenance at Beryl Park East Landscaping Maintenance - Decomposed Granite Surfacing LS per Mon 1 $106.42 278 Service Level "D" per Schedule I for Routine Maintenance at Beryl Park East Irrigation System Maintenance per Section 900-2.1.2 LS per Mon 1 $425.67 279 Service Level "D" per Schedule I for Routine Maintenance at Beryl Park East Features Maintenance - Playground Maintenance LS per Mon 1 $106.42 280 Service Level "D" per Schedule I for Routine Maintenance at Beryl Park East Features Maintenance - Picnic Area Maintenance LS per Mon 1 $106.42 281 Service Level "D" per Schedule I for Routine Maintenance at Beryl Park East Features Maintenance - Hardcourt Maintenance LS per Mon 1 $106.42 282 Service Level "D" per Schedule I for Routine Maintenance at Beryl Park East Structures Maintenance - Restroom Building Maintenance LS per Mon 1 $425.67 283 Service Level "D" per Schedule I for Routine Maintenance at Beryl Park East Structures Maintenance - Drinking Fountain Maintenance LS per Mon 1 $35.47 284 Service Level "D" per Schedule I for Routine Maintenance at Beryl Park East Debris Management - Litter Control LS per Mon 1 $283.78 285 Service Level "D" per Schedule I for Routine Maintenance at Beryl Park East Debris Management - Trash Containers LS per Mon 1 $70.95 286 Service Level "D" per Schedule I for Routine Maintenance at Beryl Park East Debris Management - Trash Bin Enclosures LS per Mon 1 $70.95 287 Service Level "D" per Schedule I for Routine Maintenance at Beryl Park East Debris Management - Graffiti Removal LS per Mon 1 $70.95 Subtotal $3,556.05
288 Service Level "D" per Schedule I for Routine Maintenance at Church Street Park Landscaping Maintenance - Pest Control LS per Mon 1 $133.21 289 Service Level "D" per Schedule I for Routine Maintenance at Church Street Park Landscaping Maintenance - Tree Maintenance LS per Mon 1 $66.60 290 Service Level "D" per Schedule I for Routine Maintenance at Church Street Park Landscaping Maintenance - Shrub, Groundcover, Vine and Mulch Maintenance SF per Mon 1575 $166.48 291 Service Level "D" per Schedule I for Routine Maintenance at Church Street Park Landscaping Maintenance - Turf Maintenance SF per Mon 230868 $1,154.34 292 Service Level "D" per Schedule I for Routine Maintenance at Church Street Park Landscaping Maintenance - Hardscape Maintenance Including Sweeping LS per Mon 1 $99.91 293 Service Level "D" per Schedule I for Routine Maintenance at Church Street Park Landscaping Maintenance - Decomposed Granite Surfacing LS per Mon 1 $99.91 294 Service Level "D" per Schedule I for Routine Maintenance at Church Street Park Irrigation System Maintenance per Section 900-2.1.2 LS per Mon 1 $399.63 295 Service Level "D" per Schedule I for Routine Maintenance at Church Street Park Features Maintenance - Playground Maintenance LS per Mon 1 $99.91 296 Service Level "D" per Schedule I for Routine Maintenance at Church Street Park Features Maintenance - Picnic Area Maintenance LS per Mon 1 $99.91 297 Service Level "D" per Schedule I for Routine Maintenance at Church Street Park Features Maintenance - Hardcourt Maintenance LS per Mon 1 $99.91 298 Service Level "D" per Schedule I for Routine Maintenance at Church Street Park Structures Maintenance - Restroom Building Maintenance LS per Mon 1 $399.63 299 Service Level "D" per Schedule I for Routine Maintenance at Church Street Park Structures Maintenance - Drinking Fountain Maintenance LS per Mon 1 $33.30 300 Service Level "D" per Schedule I for Routine Maintenance at Church Street Park Debris Management - Litter Control LS per Mon 1 $266.42 301 Service Level "D" per Schedule I for Routine Maintenance at Church Street Park Debris Management - Trash Containers LS per Mon 1 $66.60 302 Service Level "D" per Schedule I for Routine Maintenance at Church Street Park Debris Management - Trash Bin Enclosures LS per Mon 1 $66.60 303 Service Level "D" per Schedule I for Routine Maintenance at Church Street Park Debris Management - Graffiti Removal LS per Mon 1 $66.60 Subtotal $3,318.96
304 Service Level "D" per Schedule I for Routine Maintenance at Golden Oak Park Landscaping Maintenance - Pest Control LS per Mon 1 $97.03 305 Service Level "D" per Schedule I for Routine Maintenance at Golden Oak Park Landscaping Maintenance - Tree Maintenance LS per Mon 1 $48.51 306 Service Level "D" per Schedule I for Routine Maintenance at Golden Oak Park Landscaping Maintenance - Shrub, Groundcover, Vine and Mulch Maintenance SF per Mon 34848 $121.97 307 Service Level "D" per Schedule I for Routine Maintenance at Golden Oak Park Landscaping Maintenance - Turf Maintenance SF per Mon 145054 $855.82 308 Service Level "D" per Schedule I for Routine Maintenance at Golden Oak Park Landscaping Maintenance - Hardscape Maintenance Including Sweeping LS per Mon 1 $72.77 309 Service Level "D" per Schedule I for Routine Maintenance at Golden Oak Park Landscaping Maintenance - Decomposed Granite Surfacing LS per Mon 1 $72.77 310 Service Level "D" per Schedule I for Routine Maintenance at Golden Oak Park Irrigation System Maintenance per Section 900-2.1.2 LS per Mon 1 $291.08 311 Service Level "D" per Schedule I for Routine Maintenance at Golden Oak Park Features Maintenance - Playground Maintenance LS per Mon 1 $72.77 312 Service Level "D" per Schedule I for Routine Maintenance at Golden Oak Park Features Maintenance - Picnic Area Maintenance LS per Mon 1 $72.77 313 Service Level "D" per Schedule I for Routine Maintenance at Golden Oak Park Features Maintenance - Hardcourt Maintenance LS per Mon 1 $72.77 314 Service Level "D" per Schedule I for Routine Maintenance at Golden Oak Park Structures Maintenance - Restroom Building Maintenance LS per Mon 1 $291.08 315 Service Level "D" per Schedule I for Routine Maintenance at Golden Oak Park Structures Maintenance - Drinking Fountain Maintenance LS per Mon 1 $24.26 316 Service Level "D" per Schedule I for Routine Maintenance at Golden Oak Park Debris Management - Litter Control LS per Mon 1 $194.06 317 Service Level "D" per Schedule I for Routine Maintenance at Golden Oak Park Debris Management - Trash Containers LS per Mon 1 $48.51 318 Service Level "D" per Schedule I for Routine Maintenance at Golden Oak Park Debris Management - Trash Bin Enclosures LS per Mon 1 $48.51 319 Service Level "D" per Schedule I for Routine Maintenance at Golden Oak Park Debris Management - Graffiti Removal LS per Mon 1 $48.51 Subtotal $2,433.19
320 Service Level "D" per Schedule I for Routine Maintenance at Hermosa Park Landscaping Maintenance - Pest Control LS per Mon 1 $188.98 321 Service Level "D" per Schedule I for Routine Maintenance at Hermosa Park Landscaping Maintenance - Tree Maintenance LS per Mon 1 $94.49 322 Service Level "D" per Schedule I for Routine Maintenance at Hermosa Park Landscaping Maintenance - Shrub, Groundcover, Vine and Mulch Maintenance SF per Mon 3160 $236.37 323 Service Level "D" per Schedule I for Routine Maintenance at Hermosa Park Landscaping Maintenance - Turf Maintenance SF per Mon 319730 $1,662.60 324 Service Level "D" per Schedule I for Routine Maintenance at Hermosa Park Landscaping Maintenance - Hardscape Maintenance Including Sweeping LS per Mon 1 $141.74 325 Service Level "D" per Schedule I for Routine Maintenance at Hermosa Park Landscaping Maintenance - Decomposed Granite Surfacing LS per Mon 1 $141.74 326 Service Level "D" per Schedule I for Routine Maintenance at Hermosa Park Irrigation System Maintenance per Section 900-2.1.2 LS per Mon 1 $566.95 327 Service Level "D" per Schedule I for Routine Maintenance at Hermosa Park Features Maintenance - Playground Maintenance LS per Mon 1 $141.74 328 Service Level "D" per Schedule I for Routine Maintenance at Hermosa Park Features Maintenance - Picnic Area Maintenance LS per Mon 1 $141.74 329 Service Level "D" per Schedule I for Routine Maintenance at Hermosa Park Features Maintenance - Hardcourt Maintenance LS per Mon 1 $141.74 330 Service Level "D" per Schedule I for Routine Maintenance at Hermosa Park Structures Maintenance - Restroom Building Maintenance LS per Mon 1 $566.95 331 Service Level "D" per Schedule I for Routine Maintenance at Hermosa Park Structures Maintenance - Drinking Fountain Maintenance LS per Mon 1 $47.25 332 Service Level "D" per Schedule I for Routine Maintenance at Hermosa Park Debris Management - Litter Control LS per Mon 1 $377.97 333 Service Level "D" per Schedule I for Routine Maintenance at Hermosa Park Debris Management - Trash Containers LS per Mon 1 $94.49 334 Service Level "D" per Schedule I for Routine Maintenance at Hermosa Park Debris Management - Trash Bin Enclosures LS per Mon 1 $94.49 335 Service Level "D" per Schedule I for Routine Maintenance at Hermosa Park Debris Management - Graffiti Removal LS per Mon 1 $94.49 Subtotal $4,733.72
336 Service Level "D" per Schedule I for Routine Maintenance at Old Town Park Landscaping Maintenance - Pest Control LS per Mon 1 $91.30 Subtotal $91.30
337 Extra Work Schedule - Planting Plant One (1) Gallon Tree and Stake Unit Cost 1 $17.00 338 Extra Work Schedule - Planting Plant Five (5) Gallon Tree and Stake Unit Cost 1 $45.00 339 Extra Work Schedule - Planting Plant Fifteen (15) Gallon Tree and Stake Unit Cost 1 $130.00 340 Extra Work Schedule - Planting Plant One (1) Gallon Shrub Unit Cost 1 $17.00 341 Extra Work Schedule - Planting Plant Five (5) Gallon Shrub Unit Cost 1 $40.00 342 Extra Work Schedule - Planting Plant One (1) Flat Groundcover Unit Cost 1 $45.00 343 Extra Work Schedule - Planting Plant and Grade One (1) Cubic Yard of Mulch Unit Cost 1 $85.00 Subtotal $379.00
344 Extra Work Schedule - Sports Field Renovations Soccer Field Renovation LS 1 $3,210.00 345 Extra Work Schedule - Sports Field Renovations Softball Field Renovation (No Turf in infield) LS 1 $1,750.00 346 Extra Work Schedule - Sports Field Renovations Baseball Field Renovation, 60' Field LS 1 $2,000.00 347 Extra Work Schedule - Sports Field Renovations Baseball Field Renovation, 90' Field LS 1 $5,250.00 Subtotal $12,210.00
348 Extra Work Schedule - Hourly Labor Rates General Laborer Hour 1 $49.00 349 Extra Work Schedule - Hourly Labor Rates Skilled Laborer Hour 1 $56.00 350 Extra Work Schedule - Hourly Labor Rates Irrigation Repair Technician Hour 1 $75.00 351 Extra Work Schedule - Hourly Labor Rates Licensed or Certified Chemical Applicator Hour 1 $65.00 Subtotal $245.00
Total $85,537.41
Unit Price
DATE: September 16, 2025
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Maritza Martinez, Public Works Services Director Daniel Akers, Public Works Services Deputy Director
Paige Eberle, Management Analyst II
SUBJECT: Consideration of a Contract with Mariposa Landscape, Inc. for PD-85 Parks for Landscape and Irrigation Maintenance in the Amount of $295,817. (CITY)
RECOMMENDATION:
Staff recommends City Council:
1. Award and authorize the execution of a professional services agreement for PD-85 Parks for Landscape and Irrigation Maintenance to Mariposa Landscapes Inc., of Irwindale, California, effective October 1, 2025, for a one-year term with an option to renew in one (1) year increments up to a total of six (6) additional years, in an amount not to exceed $295,817 for FY 2025/26, and an estimated $2,336,569 over seven years, contingent upon approval of future budgets.
2. Authorize an expenditure in an amount not to exceed $295,817 for FY 2025/26.
BACKGROUND:
The Public Works Services Department and the Procurement Division routinely issue requests for proposals to ensure vendor services remain competitive. Since the end of 2016, PD-85 Parks Landscape and Irrigation Maintenance has been maintained at a ‘C’ Level Service. Through the recently completed procurement process, we will be able to continue services levels at a ‘C’ Level service in PD-85 with Mariposa Landscapes Inc.
The updated specifications were submitted to the Procurement Division to prepare a formal Request for Proposals (RFP). Procurement prepared and posted RFP #25/26-005 for PD-85 Parks for Landscape and Irrigation Maintenance. There were 465 vendors notified; 31 prospective bidders downloaded or viewed the bid package, and five (5) responses were received.
ANALYSIS:
An evaluation committee of City staff conducted a thorough analysis of the RFP responses and scored and ranked the five (5) responsive proposals in accordance with the RFP evaluation criteria listed in Table 1. Cost is just one factor in the evaluation of RFP responses; therefore the low bidder will not necessarily be awarded a contract. Table 2. Reflects the vendor rankings.
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Table 1. Evaluation Criteria for Written Proposals
Criteria Description Weight
Vendor Expertise 10%
Quality of proposed goods or services 15%
Extent to which the Vendor’s goods or services
meet the City’s and RCFPD’s needs
25%
Vendor’s history and resources available to
provide the required services
15%
Experience and professional qualifications of
staff
20%
Cost 15%
Table 2. Vendor Ranking for Written Proposals
Rank Vendor Score
1 Mariposa Landscapes, Inc. 69
2 BrightView Landscape Services 68
3 JAS Landscapes LLC 61
4 Colts Landscape, Inc. 59
5 Ability Counts 53
Based on the ranking, Mariposa Landscapes, Inc of Irwindale, California was determined to be the most responsive contract providing the best value while meeting the scope of services and specifications required. Therefore, staff recommends City Council approve award and authorize the execution of a professional services agreement for PD-85 Landscape and Irrigation Maintenance to Mariposa Landscapes Inc., of Irwindale, California, effective October 1, 2025 for a one-year term with an option to renew in one (1) year increments up to a total of six (6) additional years, in an amount not to exceed $295,817 for FY 2025/26, and an estimated $2,336,569 over seven years, contingent upon approval of future budgets.
The chart below has been prepared to illustrate the estimated annual funding requirements for the full contract term. Please note, this is only an estimate, and the amounts below could vary.
Fiscal Year
Prior Year
Costs Est. Annual Increase (4%) Total Costs
FY 2025/26 $ 295,817
FY 2026/27 $ 295,817 $11,840 $ 307,657
FY 2027/28 $ 307,657 $12,310 $ 319,967
FY 2028/29 $ 319,967 $12,800 $ 332,767
FY 2029/30 $ 332,767 $13,320 $ 346,087
FY 2030/31 $ 346,087 $13,850 $ 359,937
FY 2031/32 $ 359,937 $14,400 $ 374,337
Grand Total $ 2,336,569
A copy of the proposed contract is attached hereto.
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FISCAL IMPACT:
The approved FY 25/26 Budget includes funding for PD-85 Parks for Landscape and Irrigation Maintenance in account F848 CC319 SC2105.
The contract spending limit of $295,817 includes a contingency of $26,890 for unforeseen work resulting from wind events or other emergencies.
COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:
This item addresses the City Council’s core values of promoting and enhancing a safe and healthy community for all, while providing high quality outdoor spaces.
ATTACHMENTS:
Attachment 1 - Proposed agreement
City of Rancho Cucamonga
CONTRACT NUMBER
2025-115
CITY OF RANCHO CUCAMONGA
PUBLIC WORKS SERVICES DEPARTMENT
CONTRACT
MARIPOSA LANDSCAPES, INC.
FOR
PD-85 PARKS LANDSCAPE AND IRRIGATION
MAINTENANCE
AWARD DATE:
September 16, 2025
ATTACHMENT 1
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AGREEMENT FOR
PROFESSIONAL SERVICES
THIS AGREEMENT is made and entered into this 1st day of October 2025, by and between the City of Rancho Cucamonga, a municipal corporation (“City”) and Mariposa Landscape Inc., a corporation (“Contractor”).
RECITALS
A. City has heretofore issued its request for proposals to perform the following services: PD-85 Parks for Landscape and Irrigation Maintenance (RFP 25/26- 005) (“the Project”).
B. Contractor has submitted a proposal to perform the services described in Recital “A”, above, necessary to complete the Project.
C. City desires to engage Contractor to complete the Project in the manner set forth and more fully described herein.
D. Contractor represents that it is fully qualified and licensed under the laws of the State of California to perform the services contemplated by this Agreement in a good and professional manner.
AGREEMENT
NOW, THEREFORE, in consideration of performance by the parties of the mutual promises, covenants, and conditions herein contained, the parties hereto agree as follows:
1. Contractor’s Services.
1.1 Scope and Level of Services. Subject to the terms and conditions set forth in this Agreement, City hereby engages Contractor to perform all services described in Recitals “A” and “B” above, including, but not limited to landscape and irrigation maintenance; all as more fully set forth in RFP 25/26- 005, attached hereto as Exhibit A, Contractor’s proposal, attached hereto as Exhibit B, and Schedule of Lump Sum and Unit Costs attached hereto as Exhibit C, hereinafter entitled “Scope of Work”, and incorporated by reference herein. The nature, scope, and level of the services required to be performed by Contractor are set forth in the Scope of Work and are referred to herein as “the Services.” In the event of any inconsistencies between the Scope of Work and this Agreement, the terms and provisions of this Agreement shall control.
1.2 Revisions to Scope of Work. Upon request of the City the Contractor will promptly meet with City staff to discuss any revisions to the Project desired by the City.
Contractor agrees that the Scope of Work may be amended based upon said meetings, and, by City of Rancho Cucamonga
CONTRACT NUMBER
2025-115
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amendment to this Agreement, the parties may agree on a revision or revisions to Contractor’s compensation based thereon. A revision pursuant to this Section that does not increase the total cost payable to Contractor by more than ten percent (10%) of the total compensation specified in Section 3, may be approved in writing by City’s Manager without amendment.
1.3 Time for Performance . Contractor shall perform all services under this Agreement in a timely, regular basis consistent with industry standards for professional skill and care, and in accordance with any schedule of performance set forth in the Scope of Work, or as set forth in a “Schedule of Performance”, if such Schedule is attached hereto as Exhibit “N/A”.
1.4 Standard of Care . As a material inducement to City to enter into this Agreement, Contractor hereby represents that it has the experience necessary to undertake the services to be provided. In light of such status and experience, Contractor hereby covenants that it shall follow the customary professional standards in performing the Services.
1.5 Familiarity with Services . By executing this Agreement, Contractor represents that, to the extent required by the standard of practice, Contractor (a) has investigated and considered the scope of services to be performed, (b) has carefully considered how the services should be performed, and (c) understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. Contractor represents that Contractor, to the extent required by the standard of practice, has investigated any areas of work, as applicable, and is reasonably acquainted with the conditions therein. Should Contractor discover any latent or unknown conditions, which will materially affect the performance of services, Contractor shall immediately inform City of such fact and shall not proceed except at Contractor’s risk until written instructions are received from the City Representative.
2. Term of Agreement. The term of this Agreement shall become effective as of the date of the mutual execution by way of both party’s signature (the “Effective Date”) through June 30, 2026. No work shall be conducted; service or goods will not be provided until this Agreement has been executed and requirements have been fulfilled.
Parties to this Agreement shall have the option to renew in one (1) year increments to a total of six (6) additional years , unless sooner terminated as provided in Section 14 herein. Prior to entering into an agreement for an annual extension the Contractor may request a Cost -of-living Increase in an amount not to exceed the increase in the March index of the Consumer Price Index All Urban Consumers for the Riverside-San Bernardino-Ontario, California area published by the U.S. Department of Labor, Bureau of Labor Statistics. Options to renew are contingent upon the City Manager’s approval, subject to pricing review, and in accordance with all Terms and Conditions stated herein unless otherwise provided in writing by the City.
3. Compensation.
3.1 Compensation. City shall compensate Contractor as set forth in Exhibit C, provided, however, that full, total and complete amount payable to Contractor shall not exceed two hundred ninety five thousand, eight hundred seventeen dollars ($295,817) for services
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during the City’s fiscal year ending June 30, 2026, including all out-of-pocket expenses, unless additional compensation is approved by the City Manager or City Council. City shall not withhold any federal, state or other taxes, or other deductions. However, City shall withhold not more than ten percent (10%) of any invoice amount pending receipt of any deliverables reflected in such invoice. Under no circumstance shall Contractor be entitled to compensation for services not yet satisfactorily performed.
The parties further agree that compensation may be adjusted in accordance with Section 1.2 to reflect subsequent changes to the Scope of Services. City shall compensate Contractor for any authorized extra services as set forth in Exhibit C.
4. Method of Payment.
4.1 Invoices. Contractor shall submit to City monthly invoices for the Services performed pursuant to this Agreement. The invoices shall describe in detail the Services rendered during the period and shall separately describe any authorized extra services. Any invoice claiming compensation for extra services shall include appropriate documentation of prior authorization of such services. All invoices shall be remitted to the City of Rancho Cucamonga, California.
4.2 City shall review such invoices and notify Contractor in writing within ten (10) business days of any disputed amounts.
4.3 City shall pay all undisputed portions of the invoice within thirty (30) calendar days after receipt of the invoice up to the not-to-exceed amounts set forth in Section 3.
4.4 All records, invoices, time cards, cost control sheets and other records maintained by Contractor relating to services hereunder shall be available for review and audit by the City.
5. Representatives.
5.1 City Representative . For the purposes of this Agreement, the contract administrator and City representative shall be Maritza Martinez, Public Works Services Director, or such other person as designated in writing by the City (“City Representative”). It shall be Contractor’s responsibility to assure that the City Representative is kept informed of the progress of the performance of the services, and Contractor shall refer any decisions that must be made by City to the City Representative. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the City Representative.
5.2 Contractor Representative. For the purposes of this Agreement, Terry Noriega, President, is hereby designated as the principal and representative of Contractor authorized to act in its behalf with respect to the services specified herein and make all decisions in connection therewith (“Contractor’s Representative”). It is expressly understood that the experience, knowledge, capability and reputation of the Contractor’s Representative were a
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substantial inducement for City to enter into this Agreement. Therefore, the Contractor’s Representative shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the services hereunder.
Contractor may not change the Responsible Principal without the prior written approval of City.
6. Contractor’s Personnel.
6.1 All Services shall be performed by Contractor or under Contractor’s direct supervision, and all personnel shall possess the qualifications, permits, and licenses required by State and local law to perform such Services, including, without limitation, a City business license as required by the City’s Municipal Code.
6.2 Contractor shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Services and compliance with the standard of care set forth in Section 1.4.
6.3 Contractor shall be responsible for payment of all employees’ and subcontractors’ wages and benefits, and shall comply with all requirements pertaining to employer’s liability, workers’ compensation, unemployment insurance, and Social Security. By its execution of this Agreement, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code and agrees to comply with such provisions before commencing the performance of the Services.
6.4 Contractor shall indemnify, defend and hold harmless City and its elected officials, officers and employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from Contractor’s violations of personnel practices and/or any violation of the California Labor Code. City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor’s failure to promptly pay to City any reimbursement or indemnification arising under this Section 6.
7. Ownership of Work Product.
7.1 Ownership. All documents, ideas, concepts, electronic files, drawings, photographs and any and all other writings, including drafts thereof, prepared, created or provided by Contractor in the course of performing the Services, including any and all intellectual and proprietary rights arising from the creation of the same (collectively, “Work Product”), are considered to be “works made for hire” for the benefit of the City. Upon payment being made, and provided Contractor is not in breach of this Agreement, all Work Product shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Basic survey notes, sketches, charts, computations and similar data prepared or obtained by Contractor under this Agreement shall, upon request, be made available to City. None of the Work Product
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shall be the subject of any common law or statutory copyright or copyright application by Contractor. In the event of the return of any of the Work Product to Contractor or its representative, Contractor shall be responsible for its safe return to City. Under no circumstances shall Contractor fail to deliver any draft or final designs, plans, drawings, reports or specifications to City upon written demand by City for their delivery, notwithstanding any disputes between Contractor and City concerning payment, performance of the contract, or otherwise. This covenant shall survive the termination of this Agreement. City’s reuse of the Work Product for any purpose other than the Project, shall be at City’s sole risk.
7.2. Assignment of Intellectual Property Interests: Upon execution of this Agreement and to the extent not otherwise conveyed to City by Section 7.1, above, the Contractor shall be deemed to grant and assign to City , and shall require all of its subcontractors to assign to City , all ownership rights, and all common law and statutory copyrights, trademarks, and other intellectual and proprietary property rights relating to the Work Product and the Project itself, and Contractor shall disclaim and retain no rights whatsoever as to any of the Work Product, to the maximum extent permitted by law. City shall be entitled to utilize the Work Product for any and all purposes, including but not limited to constructing, using, maintaining, altering, adding to, restoring, rebuilding and publicizing the Project or any aspect of the Project.
7.3 Title to Intellectual Property. Contractor warrants and represents that it has secured all necessary licenses, consents or approvals to use any instrumentality, thing or component as to which any intellectual property right exists, including computer software, used in the rendering of the Services and the production of the Work Product and/or materials produced under this Agreement, and that City has full legal title to and the right to reproduce any of the Work Product. Contractor shall defend, indemnify and hold City, and its elected officials, officers, employees, servants, attorneys, designated volunteers, and agents serving as independent contractors in the role of City officials, harmless from any loss, claim or liability in any way related to a claim that City’s use is violating federal, state or local laws, or any contractual provisions, relating to trade names, licenses, franchises, patents or other means of protecting intellectual property rights and/or interests in products or inventions. Contractor shall bear all costs arising from the use of patented, copyrighted, trade secret or trademarked documents, materials, software, equipment, devices or processes used or incorporated in the Services and materials produced under this Agreement. In the event City’s use of any of the Work Product is held to constitute an infringement and any use thereof is enjoined, Contractor, at its expense, shall: (a) secure for City the right to continue using the Work Product by suspension of any injunction or by procuring a license or licenses for City; or (b) modify the Work Product so that it becomes non- infringing. This covenant shall survive the termination of this Agreement.
8. Status as Independent Contractor . Contractor is, and shall at all times remain as to City, a wholly independent contractor. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act as an agent of City. Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor’s employees, except as set forth in this Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City. Contractor shall pay all required taxes on amounts paid to Contractor under this Agreement, and to defend,
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indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contractor shall fully comply with the workers’ compensation law regarding Contractor and Contractor’s employees
9. Confidentiality. Contractor may have access to financial, accounting, statistical, and personnel data of individuals and City employees. Contractor covenants that all data, documents, discussion, or other information developed or received by Contractor or provided for performance of this Agreement are confidential and shall not be disclosed by Contractor without prior written authorization by City. City shall grant such authorization if applicable law requires disclosure. All City data shall be returned to City upon the termination of this Agreement.
Contractor’s covenant under this Section shall survive the termination of this Agreement. This provision shall not apply to information in whatever form that is in the public domain, nor shall it restrict the Contractor from giving notices required by law or complying with an order to provide information or data when such an order is issued by a court, administrative agency or other legitimate authority, or if disclosure is otherwise permitted by law and reasonably necessary for the Contractor to defend itself from any legal action or claim.
10. Conflict of Interest.
10.1 Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the Services, or which would conflict in any manner with the performance of the Services. Contractor further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it.
Furthermore, Contractor shall avoid the appearance of having any interest, which would conflict in any manner with the performance of the Services. Contractor shall not accept any employment or representation during the term of this Agreement which is or may likely make Contractor “financially interested” (as provided in California Government Code §§1090 and 87100) in any decision made by City on any matter in connection with which Contractor has been retained.
10.2 Contractor further represents that it has not employed or retained any person or entity, other than a bona fide employee working exclusively for Contractor, to solicit or obtain this Agreement. Contractor has not paid or agreed to pay any person or entity, other than a bona fide employee working exclusively for Contractor, any fee, commission, gift, percentage, or any other consideration contingent upon the execution of this Agreement. Upon any breach or violation of this warranty, City shall have the right, at its sole and absolute discretion, to terminate this Agreement without further liability, or to deduct from any sums payable to Contractor hereunder the full amount or value of any such fee, commission, percentage or gift.
10.3 Contractor has no knowledge that any officer or employee of City has any interest, whether contractual, noncontractual, financial, proprietary, or otherwise, in this transaction or in the business of Contractor, and that if any such interest comes to the knowledge of Contractor at any time during the term of this Agreement, Contractor shall immediately make a complete, written disclosure of such interest to City, even if such interest would not be
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deemed a prohibited “conflict of interest” under applicable laws as described in subsection 10.1.
11. Indemnification.
11.1 To the maximum extent permitted by law, the Contractor shall defend, indemnify and hold the City, and its elected officials, officers, employees, servants, volunteers, and agents serving as independent contractors in the role of City officials, (collectively, “Indemnitees”), free and harmless with respect to any and all damages, liabilities, losses, reasonable defense costs or expenses (collectively, “Claims”), including but not limited to Claims relating to death or injury to any person and injury to any property, which arise out of, pertain to, or relate to the acts, omissions, activities or operations of Contractor or any of its officers, employees, subcontractors, Contractors, or agents in the performance of this Agreement.
Contractor shall defend Indemnitees in any action or actions filed in connection with any such Claims with counsel of City’s choice, and shall pay all costs and expenses, including actual attorney’s fees and experts’ costs incurred in connection with such defense. The indemnification obligation herein shall not in any way be limited by the insurance obligations contained in this Agreement provided, however, that the Contractor shall have no obligation to indemnify for Claims arising out of the sole negligence or willful misconduct of any of the Indemnitees.
11.2 Nonwaiver of Rights. Indemnitees do not, and shall not, waive any rights that they may possess against Contractor because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement.
11.3 Waiver of Right of Subrogation. Except as otherwise expressly provided in this Agreement, Contractor, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Contractor.
11.4 Survival. The provisions of this Section 11 shall survive the termination of the Agreement and are in addition to any other rights or remedies which Indemnitees may have under the law. Payment is not required as a condition precedent to an Indemnitee’s right to recover under this indemnity provision, and an entry of judgment against Contractor shall be conclusive in favor of the Indemnitee’s right to recover under this indemnity provision.
12. Insurance.
12.1 Liability Insurance. Contractor shall procure and maintain in full force and effect for the duration of this Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the services hereunder by Contractor, and/or its agents, representatives, employees or subcontractors.
12.2 Minimum Scope of Insurance . Unless otherwise approved by City, coverage shall be at least as broad as:
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(1) Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001).
(2) Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto).
(3) Worker’s Compensation insurance as required by the State of California, and Employer’s Liability Insurance.
12.3 Minimum Limits of Insurance. Contractor shall maintain limits no less than:
(1) Commercial General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage. Commercial General Liability Insurance or other form with a general aggregate limit shall apply separately to this Agreement or the general limit shall be twice the required occurrence limit.
(2) Automobile Liability: $2,000,000 per accident for bodily injury and property damage.
(3) Employer’s Liability: $1,000,000 per accident and in the aggregate for bodily injury or disease and Workers’ Compensation Insurance in the amount required by law.
(4) The Insurance obligations under this Agreement shall be the greater of (i) the Insurance coverages and limits carried by the Contractor; or (ii) the minimum Insurance coverages and limits shown in this Agreement. Any insurance proceeds in excess of the specified limits and coverage required which are applicable to a given loss, shall be available to the City. No representation is made that the minimum Insurance requirements of this Agreement are sufficient to cover the obligations of the Contractor under this agreement.
12.4 Deductibles and Self-Insured Retentions. Any deductibles or self- insured retentions must be declared to and approved by the City and shall not reduce the limits of coverage. City reserves the right to obtain a full certified copy of any required insurance policy and endorsements.
12.5 Other Insurance Provisions.
(1) The commercial general liability and automobile liability policies are to contain the following provisions on a separate additionally insured endorsement naming the City, its officers, officials,
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employees, designated volunteers and agents serving as
independent contractors in the role of City officials, as additional insureds as respects: liability arising out of activities performed by or on behalf of Contractor; products and completed operations of Contractor; premises owned, occupied or used by Contractor; and/or automobiles owned, leased, hired or borrowed by
Contractor. The coverage shall contain no limitations on the scope of protection afforded to City, its officers, officials, employees, designated volunteers or agents serving as independent contractors in the role of City officials which are not also limitations applicable to the named insured.
(2) For any claims related to this Agreement, Contractor’s insurance coverage shall be primary insurance as respects City, its officers, officials, employees, designated volunteers and agents serving as independent contractors in the role of City officials. Any insurance or self -insurance maintained by City, its officers, officials, employees, designated volunteers or agents serving as independent contractors in the role of City officials shall be in excess of Contractor’s insurance and shall not contribute with it.
(3) Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.
(4) Contractor shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; (3) or the deductible or self - insured retention is increased. In the event of any cancellation or reduction in coverage or limits of any insurance, Contractor shall forthwith obtain and submit proof of substitute insurance. Should Contractor fail to immediately procure other insurance, as specified, to substitute for any canceled policy, the City may procure such insurance at Contractor’s sole cost and expense.
(5) Each insurance policy required by this clause shall expressly waive the insurer’s right of subrogation against City, its elected officials, officers, employees, servants, attorneys, designated volunteers, and agents serving as independent contractors in the role of City officials.
(6) Each policy shall be issued by an insurance company approved in writing by City, which is admitted and licensed to do business in the State of California and which is rated A:VII or better according to the most recent A.M. Best Co. Rating Guide.
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(7) Each policy shall specify that any failure to comply with reporting or other provisions of the required policy, including breaches of warranty, shall not affect the coverage required to be provided.
(8) Each policy shall specify that any and all costs of adjusting and/or defending any claim against any insured, including court costs and attorneys' fees, shall be paid in addition to and shall not deplete any policy limits.
(9) Contractor shall provide any and all other insurance, endorsements, or exclusions as required by the City in any request for proposals applicable to this Agreement.
12.6 Evidence of coverage . Prior to commencing performance under this Agreement, the Contractor shall furnish the City with certificates and original endorsements, or copies of each required policy, effecting and evidencing the insurance coverage required by this Agreement including (1) Additional Insured Endorsement(s), (2) Worker’s Compensation waiver of subrogation endorsement, and (3) General liability declarations or endorsement page listing all policy endorsements. The endorsements shall be signed by a person authorized by the insurer(s) to bind coverage on its behalf. All endorsements or policies shall be received and approved by the City before Contractor commences performance. If performance of this Agreement shall extend beyond one year, Contractor shall provide City with the required policies or endorsements evidencing renewal of the required policies of insurance prior to the expiration of any required policies of insurance.
12.7 Contractor agrees to include in all contracts with all subcontractors performing work pursuant to this Agreement, the same requirements and provisions of this Agreement including the indemnity and insurance requirements to the extent they apply to the scope of any such subcontractor’s work. Contractor shall require its subcontractors to be bound to Contractor and City in the same manner and to the same extent as Contractor is bound to City pursuant to this Agreement, and to require each of its subcontractors to include these same provisions in its contract with any sub-subcontractor.
13. Cooperation. In the event any claim or action is brought against City relating to Contractor’s performance or services rendered under this Agreement, Contractor shall render any reasonable assistance and cooperation that City might require. City shall compensate Contractor for any litigation support services in an amount to be agreed upon by the parties.
14. Termination. City shall have the right to terminate this Agreement at any time for any or no reason on not less than ten (10) days prior written notice to Contractor. In the event City exercises its right to terminate this Agreement, City shall pay Contractor for any services satisfactorily rendered prior to the effective date of the termination, provided Contractor is not then in breach of this Agreement. Contractor shall have no other claim against City by reason of such termination, including any claim for compensation. City may terminate for cause following
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a default remaining uncured more than five (5) business days after service of a notice to cure on the breaching party.
Contractor may terminate this Agreement for cause upon giving the City ten (10) business days prior written notice for any of the following: (1) uncured breach by the City of any material term of this Agreement, including but not limited to Payment Terms; (2) material changes in the conditions under which this Agreement was entered into, coupled with the failure of the parties to reach accord on the fees and charges for any Additional Services required because of such changes.
15. Notices. Any notices, bills, invoices, or reports authorized or required by this Agreement shall be in writing and shall be deemed received on (a) the day of delivery if delivered by hand or overnight courier service during Contractor’s and City’s regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses set forth in this Section, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this Section.
All notices shall be addressed as follows:
If to City: Maritza Martinez
City of Rancho Cucamonga
Public Works Services Department
8794 Lion Street
Rancho Cucamonga, CA 91730
If to Contractor: Terry Noriega, President
Mariposa Landscapes, Inc.
6332 Santos Diaz Street
Irwindale, CA, 91702
16. Non-Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Contractor shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation.
Contractor will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation.
17. Assignment and Subcontracting . Contractor shall not assign or transfer any interest in this Agreement or subcontract the performance of any of Contractor’s obligations hereunder without City’s prior written consent. Except as provided herein, any attempt by Contractor to so assign, transfer, or subcontract any rights, duties, or obligations arising hereunder shall be null, void and of no effect.
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18. Compliance with Laws. Contractor shall comply with all applicable federal, state and local laws, ordinances, codes and regulations in force at the time Contractor performs the Services. Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq ., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and compliance with other requirements on “public works” and “maintenance” projects. If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. The applicable prevailing wage rate determinations can be found at http://www.dir.ca.gov/dlsr/DPreWageDetermination.htm Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services, available to interested parties upon request, and shall post copies at the Contractor’s principal place of business and at the Project site. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
19. Non-Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Contractor constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Contractor, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default.
20. Attorney’s Fees. In the event that either party to this Agreement shall commence any legal action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney’s fees and costs of experts.
21. Exhibits; Precedence. All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail.
22. Applicable Law and Venue. The validity, interpretation, and performance of this Agreement shall be controlled by and construed under the laws of the State of California. Venue for any action relating to this Agreement shall be in the San Bernardino County Superior Court.
23. Construction. In the event of any asserted ambiguity in, or dispute regarding the interpretation of any matter herein, the interpretation of this Agreement shall not be resolved by any rules of interpretation providing for interpretation against the party who causes the uncertainty to exist or against the party who drafted the Agreement or who drafted that portion of the Agreement.
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24. Entire Agreement. This Agreement consists of this document, and any other documents, attachments and/or exhibits referenced herein and attached hereto, each of which is incorporated herein by such reference, and the same represents the entire and integrated agreement between Contractor and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement.
IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Agreement as of the date first written above.
Mariposa Landscapes, Inc.
By:
Name Date
City of Rancho Cucamonga
By:
Name Date
Title Title
By:
Name Date
Title
(two signatures required if corporation)
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ATTACHMENTS
• Attachment A – Sample Additional Insured Endorsement, Ongoing Operations • Attachment B – Sample Additional Insured Endorsement, Completed Operations • Attachment C – Sample Waiver of Subrogation
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Attachment A – Sample Additional Insured Endorsement, Ongoing Operations
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Attachment B – Sample Additional Insured Endorsement, Completed Operations
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Attachment C – Sample Waiver of Subrogation
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SCOPE OF WORK
Scope of Work Contents:
• Exhibit A – RFP 25/26-005
• Exhibit B – Contractor’s proposal
• Exhibit C – Unit Costs
Exhibit A
REQUEST FOR PROPOSAL (“RFP”) #25/26-005
FOR
LANDSCAPE AND IRRIGATION MAINTENANCE FOR PD 85 PARKS
City of Rancho Cucamonga
Procurement Division
10500 Civic Center Drive
Rancho Cucamonga, California 91730
The City of Rancho Cucamonga
Request for Proposal (“RFP”) #25/26-005
for
Landscape and Irrigation Maintenance for PD 85 Parks
Table of Contents
1. OVERVIEW ............................................................................................................................................... 6
1.1. GENERAL BACKGROUND .................................................................................................................... 6
1.2. PROPOSAL DELIVERY AND SCHEDULE OF EVENTS ....................................................................................... 6
1.3. DISCREPANCIES OR OMISSIONS ............................................................................................................ 7
1.4. CONTINGENCIES ............................................................................................................................... 7
1.5. QUESTIONS AND CLARIFICATIONS ......................................................................................................... 7
1.6. DISPOSITION OF MATERIAL AND CONFIDENTIAL OR PROPRIETARY INFORMATION ............................................... 8
1.7. BRAND NAMES ............................................................................................................................... 8
1.8. KNOWLEDGE OF REQUIREMENTS .......................................................................................................... 8
1.9. RESERVATION OF RIGHTS ................................................................................................................... 8
1.10. CALIFORNIA'S PUBLIC RECORDS ACT ...................................................................................................... 9
2. MINIMUM REQUIREMENTS .......................................................................................................................... 10
2.1. BUSINESS LICENSE ........................................................................................................................... 10
2.2. PREVAILING WAGES ......................................................................................................................... 10
2.3. REPRESENTATIVES ........................................................................................................................... 10
2.4. EMPLOYEE CONDUCT ....................................................................................................................... 11
3. RFP RESPONSE FORMAT AND SUBMISSION REQUIREMENTS .................................................................................. 12
3.1. COVER LETTER / INTRODUCTION .......................................................................................................... 12
3.2. TABLE OF CONTENTS ....................................................................................................................... 12
3.3. PROJECT UNDERSTANDING AND APPROACH ........................................................................................... 12
3.4. QUALIFICATIONS AND EXPERIENCE ....................................................................................................... 12
3.5. PROJECT TEAM ............................................................................................................................... 13
3.6. STAFFING LEVELS ............................................................................................................................ 13
3.7. THIRD-PARTY / SUBCONTRACTORS ...................................................................................................... 14
3.8. PROPOSAL RESPONSE ....................................................................................................................... 14
3.9. EXHIBITS A THROUGH H .................................................................................................................... 14
3.10. NON-DISCLOSURE CONFLICT OF INTEREST .............................................................................................. 14
3.11. PROFESSIONAL SERVICE AGREEMENT .................................................................................................... 14
3.12. ACKNOWLEDGEMENT OF INSURANCE .................................................................................................... 15
The City of Rancho Cucamonga
Request for Proposal (“RFP”) #25/26-005
for
Landscape and Irrigation Maintenance for PD 85 Parks
3.13. ADDENDUM ACKNOWLEDGEMENT ....................................................................................................... 15
3.14. DEBARMENT AND SUSPENSION ........................................................................................................... 15
3.15. PARTICIPATION CLAUSE .................................................................................................................... 15
3.16. SIGNATURE OF AUTHORITY ................................................................................................................ 16
3.17. COMPANY REFERENCES ..................................................................................................................... 16
3.18. LINE-ITEM PRICING .......................................................................................................................... 16
4. PROJECT DESCRIPTION AND SCOPE OF SERVICES ................................................................................................ 16
4.1. PROJECT DESCRIPTION ...................................................................................................................... 16
4.2. SCOPE OF SERVICES.......................................................................................................................... 17
4.2.1. GENERAL PROJECT DESCRIPTION .................................................................................................... 17
4.2.2. EXAMINATION OF PLANS, SPECIFICATION, AND SITE OF WORK ............................................................... 18
4.2.3. CONTRACTOR’S LICENSE .............................................................................................................. 18
4.2.4. COMPETENCY OF CONTRACTOR ..................................................................................................... 18
4.2.5. CONTRACT TERM ....................................................................................................................... 18
4.2.6. BONDS ........................................................................................................................................................................ 18
4.2.7. SUPERVISION AND STAFF ............................................................................................................. 18
4.2.8. PREVAILING WAGE .................................................................................................................... 19
4.2.9. COMMUNICATIONS .................................................................................................................... 19
4.2.10. NON-RESPONSIVENESS OF CONTRACTOR.......................................................................................... 20
4.2.11. SERVICE LEVELS ......................................................................................................................... 20
4.2.12. SCHEDULING OF WORK ............................................................................................................... 20
4.2.13. UNDERGROUND SERVICE ALERT ..................................................................................................... 20
4.2.14. MEASUREMENT AND PAYMENT ..................................................................................................... 21
4.2.15. DEDUCTIONS ............................................................................................................................ 22
4.2.16. DEFICIENT PERFORMANCE – NOTIFICATION AND CORRECTIVE ACTION ...................................................... 23
4.2.17. WORK SITES ............................................................................................................................ 24
4.2.18. ADDITIONS .............................................................................................................................. 24
4.2.19. QUALITY OF WORK .................................................................................................................... 25
4.2.20. INSPECTIONS ............................................................................................................................ 25
4.2.21. REPLACEMENT OF LANDSCAPE MATERIALS & CITY PROPERTY ................................................................ 25
The City of Rancho Cucamonga
Request for Proposal (“RFP”) #25/26-005
for
Landscape and Irrigation Maintenance for PD 85 Parks
4.2.22. UTILITY BILLS ........................................................................................................................... 25
4.2.23. CONFORMING TO STATE AND FEDERAL GUIDELINES FOR STORMWATER POLLUTION PREVENTION .................... 26
4.2.24. PERMITS ..................................................................................................................................................................... 26
4.2.25. WORK AREA TRAFFIC CONTROL .................................................................................................... 26
4.2.26. ROUTINE MAINTENANCE ............................................................................................................. 27
4.2.27. SHRUB, GROUNDCOVER, DECOMPOSED GRANITE (DG) AND VINE MAINTENANCE ............................................ 29
4.2.27.1. SHRUB MAINTENANCE ................................................................................................................ 29
4.2.27.2. GROUND COVER MAINTENANCE .................................................................................................... 30
4.2.27.3. DECOMPOSED GRANITE (DG) ....................................................................................................... 32
4.2.27.4. VINE MAINTENANCE .................................................................................................................. 33
4.2.27.5. TREE MAINTENANCE .................................................................................................................. 34
4.2.28. IRRIGATION MAINTENANCE .......................................................................................................... 36
4.2.28.2. SHRUB BEDS & PLANTER AREAS .................................................................................................... 37
4.2.28.3. TURF AREAS ............................................................................................................................................................... 38
4.2.28.4. NEW PLANT MATERIALS .............................................................................................................. 38
4.2.28.5. REPAIRS AND REPLACEMENT ......................................................................................................... 38
4.2.29. PEST CONTROL ......................................................................................................................... 38
4.2.30. TRAIL MAINTENANCE ................................................................................................................. 41
4.2.31. HARDSCAPE MAINTENANCE ......................................................................................................... 41
4.2.32. MULCH CAPE MAINTENANCE ........................................................................................................ 42
4.2.33. SPORTS FIELD MAINTENANCE ....................................................................................................... 42
4.2.34. PLAYGROUND MAINTENANCE ....................................................................................................... 43
4.2.35. PICNIC AREA MAINTENANCE ........................................................................................................ 43
4.2.36. HARD COURT MAINTENANCE........................................................................................................ 43
4.2.37. RESTROOM MAINTENANCE .......................................................................................................... 43
4.2.38. PIPE CHASE MAINTENANCE .......................................................................................................... 45
4.2.39. DRINKING FOUNTAIN MAINTENANCE .............................................................................................. 45
4.2.40. TRASH RECEPTACLE MAINTENANCE ................................................................................................ 45
4.2.41. TRASH ENCLOSURE MAINTENANCE ................................................................................................. 45
4.2.42. GRAFFITI REMOVAL (ALL SERVICE LEVELS) ........................................................................................ 45
The City of Rancho Cucamonga
Request for Proposal (“RFP”) #25/26-005
for
Landscape and Irrigation Maintenance for PD 85 Parks
4.2.43. DRAINS (ALL SERVICE LEVELS) ...................................................................................................... 46
4.2.44. STORM DEBRIS CLEANUP ............................................................................................................ 46
4.2.45. DEBRIS AND TRASH REMOVAL ...................................................................................................... 46
4.2.46. CLEAN-UP (ALL SERVICE LEVELS) .................................................................................................. 47
4.3. EXTRA WORK ............................................................................................................................... 47
5. EVALUATION AND CONTRACTOR SELECTION PROCESS ......................................................................................... 48
5.1. INITIAL SCREENING ......................................................................................................................... 48
5.2. EVALUATION ACTIVITIES ................................................................................................................... 48
5.3. COST EVALUATION ......................................................................................................................... 49
5.4. REFERENCE CHECKS ........................................................................................................................ 49
5.5. PRESENTATIONS / ORAL BOARD INTERVIEWS ......................................................................................... 49
5.6. FINANCIAL DOCUMENTATION ............................................................................................................ 49
5.7. BEST AND FINAL OFFER .................................................................................................................... 50
5.8. CONTRACTOR SELECTION .................................................................................................................. 50
5.9. LETTER OF INTENT TO AWARD ............................................................................................................ 50 “EXHIBIT A, CITY OF RANCHO CUCAMONGA CONFLICT OF INTEREST/NON-DISCLOSURE STATEMENT” ......... 51 “EXHIBIT B, PROFESSIONAL SERVICES AGREEMENT EXCEPTIONS SUMMARY” ............................................. 52 “EXHIBIT C, ACKNOWLEDGMENT OF INSURANCE REQUIREMENTS AND CERTIFICATION OF ABILITY TO PROVIDE AND MAINTAIN COVERAGES SPECIFIED” .................................................................................... 53 “EXHIBIT D, ADDENDUM ACKNOWLEDGEMENT” ........................................................................................ 54 “EXHIBIT E, DEBARMENT and SUSPENSION CERTIFICATION FORM” ............................................................ 55 “EXHIBIT F, PARTICIPATION CLAUSE”.......................................................................................................... 56 “EXHIBIT G, SIGNATURE OF AUTHORITY” .................................................................................................... 57 “EXHIBIT H” REFERENCES WORKSHEET ....................................................................................................... 58
The City of Rancho Cucamonga
Request for Proposal (“RFP”) #25/26-005
for
Landscape and Irrigation Maintenance for PD 85 Parks
1. OVERVIEW
1.1. GENERAL BACKGROUND
The City of Rancho Cucamonga (hereinafter “City”) is inviting qualified Contractors (hereinafter “Contractor”) to submit a proposal response for Request for Proposals (“RFP”) #25/26 -005 for Landscape and Irrigation Maintenance for PD 85 Parks in accordance with the minimum Scope of Services and Specifications indicated herein.
Contractors wishing to participate in the RFP solicitation must be registered as a Contractor on Planet Bids through the City website at https://www.cityofrc.us/your-government/procurement. Only those responses received from registered Contractors will be accepted. Responses must be submitted by the named Contractor that has downloaded the RFP. Submitting a response under a Contractor name that does not appear to be on the Prospective Bidders list will be deemed as non -responsive and disqualify said response from further consideration.
1.2. P
ROPOSAL DELIVERY AND SCHEDULE OF EVENTS
Complete RFP responses must be received electronically via Planet Bids prior to the due date and time specified in the below Schedule of Events. Please note, there will be no paper responses accepted. The City shall not be responsible for any delays by transmission errors.
Schedule of Events
Event Description Date & Time
Post RFP April 21, 2025
Questions Due May 8, 2025, by 9:00 am
Addendum Issued May 15, 2026
RFP Response Due Date June 11, 2025, by 9:00 am
Evaluation Process June 16 – 24, 2025
Short List Letter Issued June 26, 2025
Oral Board & Presentation TBD
Letter of Intent to Award TBD
Contract Award Date TBD
(The City reserves the right to change schedule of events without prior notice or responsibility to Contractor.)
The City of Rancho Cucamonga
Request for Proposal (“RFP”) #25/26-005
for
Landscape and Irrigation Maintenance for PD 85 Parks
1.3. DISCREPANCIES OR OMISSIONS
Contractors finding discrepancies or omissions in the RFP or having any doubts as to the meaning or intent of any part thereof shall submit such questions or concerns in writing electronically via Planet Bids. The City bears no responsibility for oral instructions or representations. Addenda to this RFP shall be considered a part of this RFP and shall become part of any final Contract that may be derived from this RFP.
1.4. CONTINGENCIES
This RFP should not be considered as a contract to purchase goods or services but is a Request for Proposal in accordance with the terms and conditions herein and will not necessarily give rise to a Contract. However, RFP responses should be as detailed and complete as possible to facilitate the formation of a contract based on the RFP response(s) that are pursued should the City decide to do so.
Completion of this RFP form and its associated appendices are a requirement. Failure to do so may disqualify your RFP response submittal. Contractors must submit signed RFP responses by the due date and time as specified herein. Contractors will be considered non -responsive if the above requirements are not submitted as requested.
Any scope of services, contingencies, special instruction and/or terms and conditions applicable to this RFP and any purchase order derived thereafter shall be effective as of the issue date of a purchase order for the requested work (the “Effective Date”), and shall remain in full force and effect until sixty (60) days after the City has accepted the work in writing and has made final payment, unless sooner terminated by written agreement signed by both parties.
1.5. Q
UESTIONS AND CLARIFICATIONS
All questions or clarification requests must be submitted directly through the City’s bid system no later than the due date and time indicated in the above Schedule of Events. Answers and/or clarifications will be provided in the form of an Addendum and will be posted for download from the City ’s bid system in accordance with the above “Schedule of Events”.
From the issuance date of this RFP until a Contractor is awarded, Contractors are not permitted to communicate with any City staff or officials regarding this procurement, other than during interviews, demonstrations, and/or site visits, except at the direction of Ruth Cain, Procurement Manager, the designated representative of the City of Rancho Cucamonga.
The City of Rancho Cucamonga
Request for Proposal (“RFP”) #25/26-005
for
Landscape and Irrigation Maintenance for PD 85 Parks
1.6. DISPOSITION OF MATERIAL AND CONFIDENTIAL OR PROPRIETARY INFORMATION All materials submitted in response to this RFP solicitation will become the property of the City and will be returned only at the City ’s option and at the expense of the Contractor submitting the RFP response. A copy of the RFP response will be retained for official files and become a public record. Any material that a Contractor considers as confidential but does not meet the disclosure exemption requirements of the California Public Records Act may be made available to the public regardless of a notation or markings of confidentiality or otherwise.
1.7. B
RAND NAMES
Any reference to brand names and/or numbers in the solicitation is intended to be descriptive, but not restrictive, unless otherwise specified. RFP responses offering equivalent items meeting the standards of quality specified may be considered, unless other specified, providing the RFP response clearly describes the article offered and how it differs from the referenced brand. Unless a Contractor specifies otherwise, it is understood that the Contractor is offering a referenced brand item as specified in the solicitation. The City reserves the right to determine whether a substitute offer is equivalent to and meets the standards of quality indicated by the brand name references, and the City may require the supply of additional descriptive material and a sample.
1.8. K
NOWLEDGE OF REQUIREMENTS
The Contractor shall carefully review all documents referenced and made a part of the solicitation document to ensure that all information required to properly respond has been submitted or made available and all requirements are priced in the RFP response. Failure to examine any documents, drawings, specifications, or instructions will be at the Contractor’s sole risk.
Contractors shall be responsible for knowledge of all items and conditions contained in their RFP responses and in this RFP, including any City issued clarifications, modifications, amendments, or addenda. The City will provide notice of any changes and clarifications to perspective Contractors by way of addenda to Planet Bids; however, it is the Contractor’s responsibility to ascertain that the RFP response includes all addenda issued prior to the RFP due date.
1.9. RESERVATION OF RIGHTS
The issuance of this RFP does not constitute an agreement by the City that any contract will be entered by the City. The City expressly reserves the right at any time to:
• Waive or correct any defect or informality in any response, RFP, or RFP procedure. • Reject any or all RFPs.
• Reissue a Request for RFPs.
The City of Rancho Cucamonga
Request for Proposal (“RFP”) #25/26-005
for
Landscape and Irrigation Maintenance for PD 85 Parks
• Prior to submission deadline for RFPs, modify all or any portion of the selection procedures, including deadlines for accepting responses, the specifications or requirements for any materials, equipment, or services to be provided under this RFP, or the requirements for contents or format of the RFPs. • The City recognizes that price is only one of several criteria to be used in judging a product or service, and the City is not legally bound to accept the lowest RFP response. • The City reserves the right to conduct pre -award discussions and/or pre-Contract negotiations with any or all responsive and responsible Contractors who submit RFP responses. • Procure any materials, equipment or services specified in this RFP by any other means. • Determine that no project will be pursued.
• The City reserves the right to inspect the Contractor’s place of business prior to award or at any time during the contract term or any extension thereof, to determine the Contractor’s capabilities and qualifications.
1.10. CALIFORNIA'S PUBLIC RECORDS ACT
The City complies with the California Public Records Act, Government Code Section 6250 et seq, Public records are open to inspection always during the office hours of the state or local agency and every person has a right to inspect any public record, except as hereafter provided. Any reasonably segregable portion of a record shall be available for inspection by any person requesting the record after deletion of the portions that are exempted by law.
Neither an RFP in its entirety, nor proposed prices shall be considered confidential and proprietary.
Notwithstanding the foregoing, companies are hereby notified that all materials submitted in response to this RFP are subject to California's Public Records Act. The City 's receipt, review, evaluation or any other act or omission concerning any such information shall not create an acceptance by the City or any obligation or duty to prevent the disclosure of any such information except as required by Government Code Section 6253.
Companies who submit information they believe should be exempt from disclosure under the Public Records Act shall clearly mark each document as confidential, proprietary, or exempt, and state the legal basis for the exemption with supporting citations to the California Code. Pursuant to California Law, if the information is requested under the Public Records Act, the City shall make a final determination if any exemption exists for the City to deny the request and prevent disclosure. The City will withhold such information from public disclosure under the Public Records Act only if the City determines, in its sole discretion, that there is a legal basis to do so.
The City of Rancho Cucamonga
Request for Proposal (“RFP”) #25/26-005
for
Landscape and Irrigation Maintenance for PD 85 Parks
2. MINIMUM REQUIREMENTS
2.1. BUSINESS LICENSE
A selected Contractor awarded a contract shall be required to obtain a Rancho Cucamonga Business License no later than five (5) business days from notification of award prior to being issued a Purchase Order. A selected Contractor must possess and maintain all appropriate licenses/certifications necessary in the performance of duties required under this RFP and will provide copies of licenses/certifications immediately upon request throughout the term of the Contract.
2.2. PREVAILING WAGES
Where labor is required for a public work as a part of any requirement covered by this RFP, pursuant to the provisions of the Labor Code of the State of California and/or the federal Davis -Bacon Act, a selected Contractor(s) shall pay no less than those minimum wages unless an exemption applies. In certain cases, an exemption from the prevailing wage requirement may apply to the scope of work. (See Cal. Labor Code § 1720(c)(1), (5); 42 USC § 5310(a). However, the City makes no representations in this RFP that such an exemption will apply or that prevailing wages will not be required for a scope of work covered by this RFP.
2.3. REPRESENTATIVES
Should a selected Contractor require the services of a third-party to complete the Scope of Services indicated in this RFP, the awarded Contractor will not assign, transfer, convey or otherwise dispose of the contract or its right, title, or interest in or to the same, or any part thereof. Any attempt by the awarded Contractor to so assign, transfer, or subcontract any rights, duties, or obligations arising hereunder shall be null, void and of no effect.
The awarded Contractor shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Services including Contractor’s subcontractor. All Services shall be performed by the awarded Contractor or under the awarded Contractor’s direct supervision, and all personnel shall possess the qualifications, permits, and licenses required by state and local law to perform such services.
The awarded Contractor shall be responsible for payment of all employees’ and subcontractors’ wages and benefits and shall comply with all requirements pertaining to employer’s liability, workers’ compensation, unemployment insurance, and Social Security. By its execution of this Agreement, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code and agrees to comply with such provisions before commencing the performance of the services.
The City of Rancho Cucamonga
Request for Proposal (“RFP”) #25/26-005
for
Landscape and Irrigation Maintenance for PD 85 Parks
In case of default by the Contractor, the City may take the following actions which shall include but not be limited to; cancellation of any purchase order, procurement of the articles or service from other sources and may deduct from unpaid balance due to the Contractor, or may bill for excess costs so paid, and the prices paid by the City shall be considered the prevailing market prices paid at the time such purchase is made, withholding of payment until final resolution. Cost of transportation, handling, and/or inspection on deliveries, or Contractors for delivery, which do not meet specifications, will be for the account of the Contractor.
City Representative:
For the purposes of this Agreement, the contract administrator and City ’s representative shall be , or such other person as designated in writing by City (“City ’s Representative”). It shall be the Contractor’s responsibility to assure that City ’s Representative is kept informed of the progress of the performance of the services, and the Contractor shall refer any decisions that must be made by City -to-City Representative. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the City Representative.
Contractor Representative:
The response to this RFP shall designate the representative of the Contractor authorized to act in its behalf with respect to the services specified herein and make all decisions in connection therewith (“Contractor’s Representative”). It is expressly understood that the experience, knowledge, capability, and reputation of the Contractor’s Representative will be a substantial inducement for City to enter into an Agreement with the Contractor. Therefore, the Contractor’s Representative shall be responsible during the term of any Agreement for directing all activities of Contractor and devoting enough time to personally supervise the services hereunder. The successful Contractor may not change the Contractor’s Representative without the prior written approval of City ’s Representative.
2.4. E
MPLOYEE CONDUCT
All Contractor personnel must observe all City regulations in effect at the location where the Services are being conducted. While on City property, the Contractor’s personnel shall be subject to oversight by City staff. Under no circumstances shall the Contractor’s or Contractor’s sub -contractor personnel be deemed as employees of the City. Contractor or Contractor’s subcontractor personnel shall not represent themselves to be employees of the City.
Contractor's personnel will always make their best efforts to be responsive, polite, and cooperative when interacting with representatives of the City and City employees. The Contractor's personnel shall be required to work in a pleasant and professional manner with City employees, outside Contractors, and the public.
Nothing contained in this RFP shall be construed as granting the Contractor the sole right to supply personal or
The City of Rancho Cucamonga
Request for Proposal (“RFP”) #25/26-005
for
Landscape and Irrigation Maintenance for PD 85 Parks
contractual services required by the City or without the proper City approval and the issuance of a Purchase Order.
3. RFP RESPONSE FORMAT AND SUBMISSION REQUIREMENTS
Completion of this RFP form and its associated Exhibits are a requirement. To be considered responsive and evaluate RFP responses fairly and completely Contractors must comply with the format and submission requirements set out in this RFP, and provide all information requested. Failure to comply with this instruction will deem said RFP response as non -responsive and will not receive further consideration in the evaluation process.
If only one RFP response is received, the City reserves the right to discard the response, re-bid or proceed with an RFP review and negotiations.
3.1. C
OVER LETTER / INTRODUCTION
RFP responses must include a cover letter including the Contractors business name and address of Contractor and the name, mailing address, and telephone number of the contact person regarding the RFP response. The cover letter shall condense and highlight the contents of the Contractor’s RFP response to provide the Evaluation Committee with a broad understanding of the Contractor’s approach, proposal, experience, and staffing. A signature by an authorized representative must be included on each RFP response. Said signature will be considered confirmation of the Contractor’s ability and willingness to comply with all provisions stated herein.
3.2. TABLE OF CONTENTS
The Table of Contents must be a comprehensive listing of the contents included in your RFP response. This section must include a clear definition of the material, exhibits and supplemental information identified by sequential page numbers and by section reference numbers. Each section of the RFP response will be separated by a title page at the beginning of each section.
3.3. P
ROJECT UNDERSTANDING AND APPROACH
Outline the Contractor’s understanding of the project and any potential challenges or delays you foresee and ways to overcome these challenges. Describe the Contractor’s proposed approach to the scope of services listed in this RFP. Include a full, detailed task breakdown that outlines assumptions and deliverables clearly for each task. Contractors may include options or enhancements to the scope of work for the City’s consideration.
3.4. QUALIFICATIONS AND EXPERIENCE
To be considered for this project, the Contractor must have a minimum of five (5) years of experience developing, fully implementing, and/or performing similar Scope of Work. The Contractor shall demonstrate
The City of Rancho Cucamonga
Request for Proposal (“RFP”) #25/26-005
for
Landscape and Irrigation Maintenance for PD 85 Parks
their qualifications, experience, expertise, and capability to perform the requirements of this RFP. Provide an overview of the Contractor’s qualifications and experience, including. • The number of years in business, main business focus, locations that will primarily support the project. • If the Company is involved in any pending litigation that may affect its ability to provide its proposed solution or ongoing maintenance or support of its products and services. • A statement as to whether your Company is an individual proprietorship, partnership, corporation, or private nonprofit Company, and the date your company was formed or incorporated. • Five projects with a similar scope of work completed within the last five years. Must include the project scope of work, Contractor’s team members that worked on the project, and timeline of the project delivery.
• The Contractor shall provide additional information as necessary for the City to consider in the evaluation of the submitted proposal.
RFP responses are due on the date and time indicated in the above schedule of events. Submittals shall be submitted electronically via Planet Bids; no paper RFP responses will be accepted. RFP responses must include the information required by this RFP. There is no maximum page limit for this RFP.
3.5. PROJECT TEAM
This section should introduce the key staff that the Company commits to the project. A proposed Organization Chart shall be included. Submit the resumes of the individuals who will be performing the services for the City.
Resumes shall include the following information:
• Project Role,
• Length of time with the Company,
• Years of Experience,
• Licenses, registrations, and certifications as required by law to perform the Scope of Work described herein,
• Educational background,
• Experience with the minimum requirements stated herein, • Work history on similar or like projects with the other municipalities.
3.6. STAFFING LEVELS
The Contractor shall complete and submit Schedule IV, Labor Hours by Month and Job Classification. The completed Schedule IV shall list the minimum labor hours by Month and Job Classification the Contractor will provide, if a contract is awarded, to complete the routine services at the frequencies specified herein. Provision of the minimum number labor hours shall not relieve the Contractor of the responsibility to complete the regularly scheduled maintenance tasks at the frequencies specified in these specifications.
The City of Rancho Cucamonga
Request for Proposal (“RFP”) #25/26-005
for
Landscape and Irrigation Maintenance for PD 85 Parks
“Extra work” projects shall require the assignment of additional staff. Staff assigned to “extra work” projects shall not be counted toward the minimum labor hours proposed for the routine, cyclical, services.
Failure to submit Schedule IV will be cause to deem the Contractor’s proposal to be non-responsive.
3.7. THIRD-PARTY / SUBCONTRACTORS
If the Contractor intends to subcontract any portion of the work, a detailed list of any subcontractors, partners, or third -party Contractors who will be involved in the implementation of the proposed services should be included in this section. Information provided on subcontractors Contractors shall include:
• Description of subcontractor’s role in the project.
• Description of the Contractor’s experience with each of the proposed subcontractors, • Resumes with the same format as specified above for the key team members of the subcontracting team,
• Three (3) customer references for each subcontractor to include references names, addresses, and telephone numbers, for products and services like those described in this RFP.
3.8. PROPOSAL RESPONSE
Under this section Contractors shall provide a full, detailed response to the City ’s Scope of Services listed herein.
Contractors should be as thorough as possible in their response as it may be the only opportunity to convey information regarding your business, ability, and qualifications to complete the services needed.
3.9. E
XHIBITS A THROUGH H
The following named Exhibits A through H are a requirement and must be complete and signed where required.
Exhibits are not to be included in your proposal response. All referenced Exhibits must be submitted in Planet Bids system under the Response Types, Exhibits A – G and Exhibit H. Failure to comply with this instruction will deem your RFP submittal as non-responsive.
3.10. NON-DISCLOSURE CONFLICT OF INTEREST
Specify any possible conflicts of interest with your current clients or staff members and the City. A signed “Exhibit A, Conflict of Interest and Non -Disclosure Agreement” included herein must be submitted under the Planet Bid Response Types, Exhibits A – G.
3.11. PROFESSIONAL SERVICE AGREEMENT
In addition to the acceptance of the City ’s Terms and Conditions, the successful Contractor will be required to enter into a Professional Services Agreement (“PSA”) with the City, a “Sample” of which is attached in the City ’s bid system for review.
All requirements of said PSA must be completed by the successful Contractor and
The City of Rancho Cucamonga
Request for Proposal (“RFP”) #25/26-005
for
Landscape and Irrigation Maintenance for PD 85 Parks
signed by both applicable parties prior to any services being rendered. This RFP sets forth some of the general provisions which may be included in the final PSA. In submitting a response to this RFP, Contractor will be deemed to have agreed to each clause unless otherwise indicated in “Exhibit B, Professional Services Agreement Exceptions Summary” and the City agrees to either accept the objection or deviation or change the PSA language in writing. Failure to raise any objections at the time of this RFP response submittal will result in a waiver of objection to any of the contractual language in the PSA at any other time. The signed Exception Summary must be submitted in Planet Bids system under the Response Types tab “Exhibits A – G”.
3.12. A
CKNOWLEDGEMENT OF INSURANCE
Contractors must meet all insurance requirements as outlined in the Professional Services Agreement. Ability to comply with said requirements must be indicated with signature of “Exhibit C, Acknowledgement of Insurance Requirements and Certification of Ability to Provide and Maintain Coverages Specified”. The awarded Contractor will be responsible for providing the required Certificates of Insurance and must be the Named Insured on the Certificates. Certificates of Insurance from any other entity other than the awarded Contractor, will not be accepted. The signed Acknowledgement of Insurance must be submitted under the Planet Bid Response Types, Exhibits A – G.
3.13. ADDENDUM ACKNOWLEDGEMENT
The Contractor shall hereby acknowledge they have received all posted Addendums, if any. It is the Contractor’s responsibility to log into the Bid System to identify and download the number of addenda that have been posted. Addenda issued in correspondence to this RFP shall be considered a part of this RFP and shall become part of any final Contract that may be derived from this RFP. Contractors must indicate their acknowledgement of any Addendums by way of signature on “Exhibit D, Addendum Acknowledgement” and must be submitted under the Planet Bid Response Types, Exhibits A – G.
3.14. D
EBARMENT AND SUSPENSION
Bidding Contractors must verify by way of signature to “Exhibit E, Contractor Certification Form” that they are not listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the guidelines under 2 CFR 200 that implement Executive Orders 12549 ( 3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), and that neither Contractor nor any of its proposed subcontractors are tax delinquent with the State of California. The signed exhibit must be submitted under the Planet Bid Response Types, Exhibits A – G.
3.15. PARTICIPATION CLAUSE
Contractors shall provide a completed “ Exhibit F, Participation Clause ”, must be submitted under the Planet Bid Response Types, Exhibits A – G. This will indicate a Contractors agreement to or not to allow other entities to utilize the RFP response and awarded contract as a piggyback option.
The City of Rancho Cucamonga
Request for Proposal (“RFP”) #25/26-005
for
Landscape and Irrigation Maintenance for PD 85 Parks
3.16. SIGNATURE OF AUTHORITY
“Exhibit G”, Signature of Authority must be submitted under the Planet Bid Response Types, Exhibits A – G.
Unsigned RFP responses will not be accepted. The Signature of Authority declares that the Contractor has carefully examined the instruction indicated herein including all terms and condition and specifications, and hereby proposes and agrees, if the Contractors RFP response is accepted, Contractor agrees to furnish all material in accordance with the instruction and specifications in the time and manner prescribed for the unit cost amounts set forth in the Contractors RFP response.
3.17. C
OMPANY REFERENCES
Provide a minimum of four (4) references, preferably with other municipalities in which similar services are being performed. References must be for work performed or completed within the past three (3) years. “Exhibit H, Reference Worksheet” , must be complete and uploaded into the Planet Bid system under the “Response Type” section identified as “Exhibit H” . While the Reference Worksheet accompanies your RFP response it is not to be discussed in any other area of the RFP response other than the “Response Type, Exhibit H” in Planet Bids.
3.18. LINE-ITEM PRICING
Line-item pricing for this RFP must be provided directly in the Planet Bids system under the “Line Items” tab.
This pricing is not an estimate and is Company fixed price for each item listed. Contractor’s pricing quotes outside of the pricing listed in Planet Bids under the “Line Items” tab will not be accepted or considered for award. Any additional cost required should be noted in the additional cost line item and a summary of the cost provided in the notes section of the line item. While line-item pricing accompanies your RFP response it is not to be discussed in any other area of the RFP response other than the “Line Item” tab in Planet Bids. The City will not be obligated to any estimated pricing or pricing not identified in the “Line Item” tab in Planet Bids.
Failure to provide the required line -Item pricing in the required format will cause Contractors RFP response to be considered as non-responsive and be eliminated from proceeding any further in the process. Any questions or clarifications regarding how to correctly submit line-Item pricing should be submitted by the “Questions Due” date and time indicated in the schedule of events.
4. P
ROJECT DESCRIPTION AND SCOPE OF SERVICES
4.1. PROJECT DESCRIPTION
The scope of work is complete, continuous, consistent, and safe landscape and irrigation maintenance of the designated areas that are specified herein. During, and at the end of the contract period, all plant material shall be in a healthy, growing condition and all irrigation systems will be in the proper state of repair and adjustment.
The contractor shall provide all equipment, labor, and materials necessary for performing landscape and irrigation maintenance according to the specifications herein.
The City of Rancho Cucamonga
Request for Proposal (“RFP”) #25/26-005
for
Landscape and Irrigation Maintenance for PD 85 Parks
The intent and purpose of this agreement is to provide a level of maintenance to the areas such that each will present a safe, pleasing, and desirable appearance within the limitations of the contracted service levels. The contractor agrees to maintain all the designated areas covered by this Agreement at such levels. The Public Works Services Director, or their designated representative, shall be the sole judge as to the adequacy and quality of maintenance.
The work shall be done in accordance with City Standard Plans and “The ‘Green Book’ Standard Specifications for Public Works Construction” 2021 edition including subsequent amendments, supplements and/or additions.
Copies are available from the publisher, Building News, Incorporated, 1612 So. Clementine Street, Anaheim, California, 92802, telephone (714) 517-0970.
Where the Public Works Services Director is mentioned in these Special Provisions, it shall be noted that their designated representative may act in their behalf regarding administration of this agreement.
4.2. S
COPE OF SERVICES
4.2.1. GENERAL PROJECT DESCRIPTION
The scope of work is complete, continuous, consistent, and safe landscape and irrigation maintenance of the designated areas that are specified herein. During, and at the end of the contract period, all plant material shall be in a healthy, growing condition and all irrigation systems will be in the proper state of repair and adjustment.
The contractor shall provide all equipment, labor, and materials necessary for performing landscape and irrigation maintenance according to the specifications herein.
The intent and purpose of this agreement is to provide a level of maintenance to the areas such that each will present a safe, pleasing, and desirable appearance within the limitations of the contracted service levels. The contractor agrees to maintain all the designated areas covered by this Agreement at such levels. The Public Works Services Director, or their designated representative, shall be the sole judge as to the adequacy and quality of maintenance.
The work shall be done in accordance with City Standard Plans and “The ‘Green Book’ Standard Specifications for Public Works Construction” 2021 edition including subsequent amendments, supplements and/or additions.
Copies are available from the publisher, Building News, Incorporated, 1612 So. Clementine Street, Anaheim, California, 92802, telephone (714) 517-0970.
Where the Public Works Services Director is mentioned in these Special Provisions, it shall be noted that their designated representative may act in their behalf regarding administration of this agreement.
The City of Rancho Cucamonga
Request for Proposal (“RFP”) #25/26-005
for
Landscape and Irrigation Maintenance for PD 85 Parks
4.2.2. EXAMINATION OF PLANS, SPECIFICATION, AND SITE OF WORK Bidders must satisfy themselves by personal examination of the work site, plans, specifications, and other contract documents, and by any other means as they may believe necessary, as to the actual physical conditions, requirements and difficulties under which the work must be performed. No bidder shall at any time after submission of a proposal make any claim or assertion that there was any misunderstanding or lack of information regarding the nature or amount of work necessary for the satisfactory completion of the job. Any errors, omissions, or discrepancies found in the specifications, or other contract documents shall be called to the attention of the City and clarified prior to the submission of proposals.
4.2.3. CONTRACTOR’S LICENSE
Contractor shall possess any and all contractor’s licenses, in form and class as required by any and all applicable laws with respect to any and all of the work to be performed under this contract; including, but not limited to, a Class A (General Engineering Contractor) or a Class C -27 (Landscape Contractor); in accordance with the provisions of the Contractor's License Law (California Business and Professions Code, Section 7000, et. seq.) and rules and regulations adopted pursuant thereto at the time this contract is awarded.
4.2.4. COMPETENCY OF CONTRACTOR
The bidder shall be licensed under the provisions of Division 3, Chapter 9 of the Business and Professions Code of the State of California to do the type of work contemplated in the contract and shall be skilled and regularly engaged in the general class or type of work called for under this contract.
4.2.5. CONTRACT TERM
The Contract Term shall be from the date of mutual execution and shall remain in full force through June 30, 2026. Parties to any contract resulting from this RFP shall have the option to renew the Contract Term in one (1) year increments up to a total of six (6) additional years.
4.2.6. BONDS
If a contract is awarded, the Contractor shall furnish a Labor and Materials Bond in a sum equal to 100% of the contract price, as required by the provisions of Section 9554 of the California Civil Code.
4.2.7. SUPERVISION AND STAFF
The contractor shall assign an account manager to be on site each working day, working regular working hours, for the duration of this contract. Regular working hours for the purposes of this section regarding the account manager shall be Monday through Friday for eight hours per day dedicated to this contract. The contractor and his staff shall have skills, expertise, and experience in arboriculture, turf management, pest control, soils,
The City of Rancho Cucamonga
Request for Proposal (“RFP”) #25/26-005
for
Landscape and Irrigation Maintenance for PD 85 Parks
fertilizers, plant identification and irrigation systems maintenance. The account manager must be fluent in the English language. The account manager shall be thoroughly knowledgeable of the provisions of this contract.
4.2.8. PREVAILING WAGE
Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public work is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages.
This contract is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
For all new contracts awarded on or after April 1, 2015, the contractors and subcontractors shall furnish electronic certified payroll records to the Labor Commissioner.
Each Contractor or Subcontractor shall preserve his weekly payroll records for a period of three (3) years. The payroll records shall set out accurately and completely the name, address, social security number, occupational classification, and hourly wage rate of each employee, hours worked by him during the payroll period, and full weekly wages earned by him, any deductions made from such weekly wages, and the actual weekly wages paid to him.
Such payroll records shall be made available for inspection by the City or its authorized representatives.
In addition to the foregoing payroll reporting and retention requirements, the Contractor and each of his subcontractors shall prepare payrolls on forms prescribed and in accordance with instructions furnished by the City. The Contractor shall deliver to the City a certified and legible copy of each payroll with the routine monthly invoices.
Payment will not be made prior to the submission to the City of certified payrolls prepared in accordance with Labor Code section 1776.
4.2.9. COMMUNICATIONS
The Contractor shall provide a cellular telephone to each account manager. Each account manager shall always carry the telephone on their person during the workday for communication with the City representative. Each account manager shall be on call 24 hours per day, seven days per week, for emergencies within the contract areas.
The City of Rancho Cucamonga
Request for Proposal (“RFP”) #25/26-005
for
Landscape and Irrigation Maintenance for PD 85 Parks
4.2.10. NON-RESPONSIVENESS OF CONTRACTOR
Failure of the Contractor or the account managers to respond immediately (within 1 hour) to the telephone notification by the Public Works Services Director of an emergency condition, or failure of the Contractor to respond within two days of written notification by the Public Works Services Director or their representative, shall give the Public Works Services Director the right to cause necessary work to be performed by City crews, or other contractors and any costs incurred in so doing shall be deducted from the payment for the month in which the work was performed.
4.2.11. S
ERVICE LEVELS
Now, or in the future, the City may have severe budget constraints within one or more of the funding sources to which this Contract applies. As a result, and at any time, the City may choose to contract for maintenance of the affected sites at less than the originally contracted service level for any, or all landscape services as described herein. Adjustments to the service level may apply to all sites covered by the contract, or a subset thereof, as needed to meet budgetary constraints. The City will notify the Contractor in writing fifteen (15) calendar days prior to service level adjustments.
4.2.12. S
CHEDULING OF WORK
The Contractor shall accomplish all normal landscape maintenance required under this contract between the hours of 7:00 a.m. and 4:30 p.m., Monday through Friday. Exceptions may be made to normal working hours, where incidence of use may be too great during the hours specified to allow for proper maintenance. The Public Works Services Director or their representative may grant, on an individual basis, permission to perform contract maintenance at other hours including weekends. No maintenance functions that generate excessive noise that would cause annoyance to residents of the area shall commence before 8:00 a.m. Monday through Saturday and 9:00 am on Sundays. Unless otherwise specified by the Public Works Services Director, the Contractor shall supply the City with a bi-weekly schedule of routine work (the Maintenance Schedule Chart) to be followed in the performance of any work required by these specifications. Said schedule shall be submitted by the contractor five working days prior to the start date listed on the schedule. Any changes in scheduling shall be immediately reported, in writing, to the Public Works Services Director.
The Public Works Services Director will be notified in writing at least 24 hours in advance of each start date of non-routine maintenance operations including, but not limited to, fertilization, chemical application and tree pruning.
4.2.13. U
NDERGROUND SERVICE ALERT
The Contractor shall comply with the requirements of Assembly Bill 73. The law states that, "every person planning to conduct any excavation is required to contract a regional notification center at least 2 working days prior to excavation." Assembly Bill 73 defines excavation as, "any operation in which earth, rock, or other
The City of Rancho Cucamonga
Request for Proposal (“RFP”) #25/26-005
for
Landscape and Irrigation Maintenance for PD 85 Parks
material in the ground is moved, removed, or otherwise displaced by means of tools, equipment, or explosives in any of the following ways: grading, trenching, digging, ditching, drilling, auguring, tunneling, scraping, cable or pipe lowing and driving, or any other way." The Contractor shall assume all liability incurred from any type of excavation performed at the worksite.
4.2.14. MEASUREMENT AND PAYMENT
a) The Contractor will be paid monthly based upon the unit cost and lump sum amounts listed in the cost proposal.
b) The unit and lump sum prices to be paid shall be full compensation for the items of work and all appurtenant work, including furnishing all materials, labor, equipment, tools, and incidentals. c) Unless specifically excluded herein, payment for all items of work, including, but not limited to, the work listed in section 4.26, Routine Maintenance, shall be included in the proposed price for the following line items dependent on the contracted service level for each site:
a. Continuous Park Maintenance at Service Level B for Groundcover b. Continuous Park Maintenance at Service Level B for Turf c. Continuous Park Maintenance at Service Level B for Hardscape d. Continuous Park Maintenance at Service Level B for Mulchscape e. Continuous Park Maintenance at Service Level C for Groundcover f. Continuous Park Maintenance at Service Level C for Turf g. Continuous Park Maintenance at Service Level C for Hardscape h. Continuous Park Maintenance at Service Level C for Mulchscape i. Continuous Park Maintenance at Service Level D for Groundcover j. Continuous Park Maintenance at Service Level D for Turf k. Continuous Park Maintenance at Service Level D for Hardscape l. Continuous Park Maintenance at Service Level D for Mulchscape d) The Estimated Annual Quantity given in the proposal is approximate, being given as a basis for the comparison of bids only, and the City does not, expressly or by implication, agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any class or portion of the work, or to omit any portion of the work, as may be deemed advisable or necessary by the Public Works Services Director.
e) Whenever the Contractor is required to perform work or furnish equipment, labor, tools, and materials of any class for which no price is fixed in the Proposal, it shall be understood that such work, equipment, labor, tools, and material shall be provided without extra charge, allowance, or direct payment of any kind. The cost of performing such work or furnishing such equipment, labor, tools, and materials shall be included in the unit bid prices in the proposal and no additional compensation will be made, therefore.
f) On or about the first day of each month, the Contractor shall present an invoice for the previous month for the contracted monthly amount. The invoice shall include the account number for each and the
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purchase order number for this contract.
g) Included with the monthly and/or material invoices will be notations of the routine work functions accomplished during that period that occur on frequencies greater than one month, e.g. quarterly or semi-annually, such as fertilization in accordance with Schedule I, chemical application. The quantity invoiced and paid shall be the total square feet shown in the Bid except that the Public Works Services Director shall have the right to increase or decrease the total quantity based upon documented field measurements.
h) The Public Works Services Director will make payment monthly after verification of completion. Sites which, in the opinion of the Public Works Services Director, have not been maintained in accordance with the Contract Special Provisions will be deducted from the monthly payment in accordance with section 4.15, Deductions.
i) Extra work shall be separately invoiced in accordance with the hourly rates and unit prices provided in the supplementary "Extra Work Schedule" of the contract bid. j) Draft extra work reports per Maintenance District should be delivered to the Public Works Services Director prior to invoice preparation. The purpose of which is to expedite the invoicing and payment process, and to approve the work for completion and payment.
4.2.15. D
EDUCTIONS
Deductions from monthly payments shall be divided into three categories: Performance on Schedule, Deficient Performance and Non-Performance.
Payment deductions shall not be construed a penalty but as adjustment of payment to the Contractor for only the work performed, or as the cost to the City for inspection and other related costs from failure of the Contractor to complete the work according to schedule.
a) Performance on schedule
Failure of the Contractor to timely perform will result in additional inspection and administrative costs being incurred by the City.
The sum of One Hundred Dollars ($100.00) per site may be deducted from payments to the Contractor for each calendar day where an item of work is not completed in accordance with the bi-weekly schedule submitted pursuant to Section 4.12. This deduction applies individually to each scheduled task or subtask listed herein that is not completed in accordance with the bi-weekly schedule.
The maximum deduction per month for “Performance on Schedule” shall be equal to fifty percent (50%) of the total monthly contract price for routine maintenance.
Deductions for “Performance on Schedule” are, at the City’s option, in addition to or in lieu of other remedies provided herein.
b) Deficient Performance
Level of Maintenance: In the judgment of the City, if the level of maintenance is less than that specified herein, the City shall, at its option, in addition to or in lieu of other remedies provided herein, withhold appropriate payment from the Contractor until services are rendered in accordance with specifications
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set forth within this document.
The contractor is required to correct deficiencies within the time specified by the City. If noted deficient work has not been completed, payment for subject deficiency shall be deducted during the current billing period and shall continue to be deducted in subsequent billing periods until deficiency is corrected, without right to retroactive payments. The amount to be withheld per deficient site shall be the amount paid for the entire site.
Minimum Manpower: Failure of the Contractor to comply with minimum required manpower, as listed in Schedule IV, Tables 1, 2, 3, and 4 submitted with the proposal, shall result in a deficiency deduction.
The deduction shall be calculated by the following formula:
(Labor Hours Proposed - Labor Hours Provided) ÷ Labor Hours Provided × Monthly Rate = Deduction Example:
Labor Hours Proposed: 100
Labor Hours Provided: 80
Monthly Rate: $1,000
(100-80) ÷ 100 × $1,000 = $200 Deduction
Other deficiencies: Examples include, but are not limited to, failure to comply with conditions, specifications, reports, schedules and/or directives from the Public Works Services Director. Any such deficiency will result in a deficiency deduction of One Hundred Dollars ($100.00) per instance per working day.
The maximum cumulative deduction per month for “Deficient Performance” shall be equal to the sum of the monthly fees for all locations.
Deductions for “Deficient Performance” are, at the City’s option, in addition to or in lieu of other remedies provided herein.
c) Non-Performance
Schedules: Failure to provide bi-weekly schedules in compliance with the contract specifications may result in a deficiency deduction of fifty Dollars ($50) per calendar day.
Reports: Failure to provide reports in compliance with the contract specifications may result in a deficiency deduction of fifty Dollars ($50) per calendar day.
Notifications: Failure to provide notifications to in compliance with the Contract Specifications may result in a deficiency deduction of One Thousand Dollars ($1,000) per instance.
4.2.16. D
EFICIENT PERFORMANCE – NOTIFICATION AND CORRECTIVE ACTION a) The Contractor shall be notified both verbally and in writing, each time its performance is unsatisfactory and corrective action is necessary.
b) Upon notification of deficient performance, the Contractor will be immediately subject to the deductions listed in Section 4.15. Deductions.
c) The Contractor shall complete corrective action within the following time frames following notification:
a. Weekly Duties
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i. Deficient performance of Weekly Duties shall be corrected during the first working day following notification of deficiency.
ii. If corrective work is completed during the first working day following notification of deficiency, the deductions outlined in Section 4.15.b, Deficient Performance, shall be waived.
b. Bi-Weekly Duties
i. Deficient performance of Bi -Weekly Duties shall be corrected within two working days following notification of deficiency.
ii. If corrective work is completed within two working days following notification of deficiency, the deductions outlined in Section 4.15.b, Deficient Performance, shall be waived.
c. Monthly Duties
i. Deficient performance of Monthly Duties shall be corrected within four working days following notification of deficiency.
ii. If corrective work is completed within four working days following notification of deficiency, the deductions outlined in Section 4.15.b, Deficient Performance, shall be waived.
d. Bi-Monthly Duties
i. Deficient performance of Bi-Monthly Duties shall be corrected within eight working days following notification of deficiency.
ii. If corrective work is completed within eight working days following notification of deficiency, the deductions outlined in Section 4.15.b, Deficient Performance, shall be waived.
e. Quarterly, Semi-Annual, and Annual Duties
i. Deficient performance of Quarterly, Semi- Annual, and Annual Duties shall be corrected within ten working days following notification of deficiency. ii. If corrective work is completed within ten working days following notification of deficiency, the deductions outlined in Section 4.15.b, Deficient Performance, shall be waived.
4.2.17. W
ORK SITES
• Heritage Park: 5546 Beryl Street
• Red Hill Park: 7484 Vineyard Avenue
Reference is also made to the maps included in Appendix B.
4.2.18. ADDITIONS
During the term of the contract, landscapes may be added to or deleted from this contract. In addition, sites may be modified, or the landscape area audited, and the inventory adjusted accordingly. The Contractor will be
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given no less than fifteen (15) calendar days’ notice prior to any changes to the inventory and pay quantities.
Further, the Contractor may have the option of accompanying the City inspector on final inspection, prior to acceptance of the site, to comment about the condition of the site. Payment shall be adjusted based on the unit costs listed in the proposal.
4.2.19. Q
UALITY OF WORK
All work shall be performed in accordance with the service level for which the work is contracted, and the best irrigation and landscape maintenance practices shall be implemented to provide aesthetically pleasing, healthy and safe parkways, paseos and medians. The Public Works Services Director or his representative shall be the sole judge as to the adequacy and quality of maintenance.
All materials, equipment and supplies used to repair and maintain devises and materials pursuant to the specifications for Landscape and Irrigation Maintenance for Pd 85 Parks shall meet current City standards for the individual landscape sites.
4.2.20. I
NSPECTIONS
Scheduled on a specific day of the week and on a semi -monthly basis during the middle of the month, the Contractor or their representative will walk and/or drive the project with the Public Works Services Director or their representative for the purpose of determining compliance with the specifications or to discuss required work. Any specific problem area which does not meet the conditions of the specifications set forth herein shall be called to the attention of the Contractor and, if not corrected within the timeframes listed in section 4.16(c), shall be deducted in accordance with Section 4-15, Deductions.
4.2.21. REPLACEMENT OF LANDSCAPE MATERIALS & CITY PROPERTY The Contractor shall be responsible for replacement of dead plants, City property, and any other items deemed necessary due to contractor negligence. This includes (but is not limited to) trees, shrubs, and turf damaged by untrained or negligent equipment operators, fencing damaged by mower operator negligence, or the failure of the contractor to provide water to plant material. This includes sites where the irrigation cannot be repaired in a reasonable amount of time even in circumstances beyond the contractor’s control. If the irrigation cannot be repaired in a reasonable amount of time and it is out the contractor’s control, then the contractor shall use alternative irrigation methods including but not limited to a water tender, station masters, renting hydrant meters, etc. This type of temporary alternative irrigation shall be approved and paid as an extra by the City.
4.2.22. UTILITY BILLS
The City shall bear all the costs for water and electricity used on the sites covered by this contract as billed on the regular monthly invoices received by the City from the utility agencies.
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4.2.23. CONFORMING TO STATE AND FEDERAL GUIDELINES FOR STORMWATER POLLUTION PREVENTION State and Federal guidelines for storm water pollution prevention are known as Best Management Practices (BMP’s). These practices will help reduce groundwater contamination and pollution to our wetlands, beaches, and coastlines. Since Landscaping can and does contribute to storm water pollution, BMP guidelines taken from the California Storm Water Quality Association’s Handbook are provided for the Contractor’s reference. In addition, these BMPs shall be reviewed with any new employee before he begins work in the field, and with all crews on at least an annual basis. (See Appendix C)
4.2.24. P
ERMITS
Prior to the start of any work, the Contractor shall obtain the applicable City permits and plan for City inspections. The City will issue the permits at no charge to the Contractor. The Contractor and all subcontractors shall each obtain a City business license and shall be licensed in accordance with State Business and Professions Code. The Contractor shall also obtain any and all other permits, licenses, inspections, certificates, or authorizations required by any governing body or entity.
4.2.25. W
ORK AREA TRAFFIC CONTROL
4.2.25.1. TRAFFIC CONTROL PERMIT
The Contractor shall prepare a permit application for street CLOSURE AND SHALL ATTACH TWO COPIES OF THE PROPOSED TRAFFIC CONTROL signing, barricading and/or detour routing. The permit application and accompanying attachments shall be reviewed by the City Traffic Engineer. Upon the Traffic Engineer's approval, a no-fee Street Closure Permit shall be issued. No Street Closure, Lane Closure, Detour or other work requiring traffic control shall commence prior to issuance of said permit.
4.2.25.2. SIGNS, BARRICADES, AND DELINEATORS
The Contractor shall provide and install barricades, delineators, warning devices and construction signs in accordance with the current California Joint Utility Traffic Control Manual (CJUTCM) published by the California Inter- Utility Coordinating Committee, the Work Area Traffic Control Handbook (WATCH) and the current Caltrans Manual of Traffic Controls for Construction and Maintenance Work Zones unless otherwise approved by the Engineer. During adverse weather or unusual traffic or working conditions additional traffic devices shall be placed as directed by the Engineer.
4.2.25.3. TRAINING
Upon award of the contract and before work can begin within the public right -of-way, the contractor shall provide written proof of work zone safety training of all supervisory staff. The contractor will be responsible for all work zone safety inspections and regular training of all staff setting up any traffic control.
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4.2.26. ROUTINE MAINTENANCE
See section 4-14 for information on payment for routine maintenance tasks not listed on the cost proposal sheet.
4.2.26.1. TURF MAINTENANCE
a) Mowing
The Contractor shall use mulching-type mowers that are approved prior to use by the Public Works Services Director. An example of the completed work done by each mulching mower must be presented for approval to the Public Works Services Director. Regardless of the season, the mowing height of tall fescue shall be 2 ½ to 3” unless directed otherwise by the Public Works Services Director. All equipment shall be well maintained, adjusted properly, and blades shall always be kept sharp.
All turf and adjacent hardscape areas are required to present a neat, clean, and relatively debris free appearance upon the completion of the mowing project for the day. Since this contract requires the use of mulching type mowers, this may require that accumulated debris including leaves, trash, tree bark, branches, twigs, etc. be removed from the turf and surrounding hardscape areas prior to mowing.
Mowing dates shall be set on the Maintenance Schedule Chart to provide the required number of mowings per year. Work shall be performed on the same day each week. Mowing days will be coordinated with the City so that, if possible, mowing occurs 1 day prior to street sweeping. Street sweeper schedules will be provided to the contractor by the City Representative upon request. All mowing missed due to inclement weather shall be rescheduled within 3 working days on the weekly schedule and within 7 days on the biweekly schedule. If weather or ground conditions persist, the Public Works Services Director may change the annual schedule to allow fewer than the required number of mowings per year.
Mowing Frequency
Service Level B - All turf areas shall be mowed once per week during the period of March 1st through October 31
st; and as required during the period November 1 st through February 28th (February 29th in leap years).
Service Level C - All turf areas shall be mowed every other week during the period of March 1st through October 31st; and as required during the period November 1st through February 28th (February 29th in leap years).
Service Level D - All turf areas shall be mowed once per month throughout the year. b) Edging
All turf grass borders including but not limited to valve boxes, curbs, mow curbs, pads, headers, turf and planter interfaces without headers, sidewalks, and tree wells, shall be neatly and uniformly edged concurrently with every mowing. Mechanical methods shall be used except where physically not possible or
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practical. Tree wells and valve boxes in turf areas shall be trimmed concurrently with each mowing. Trimming shall be done in a manner to prevent any damage to the tree trunk. "Arbor-Guards" or approved equal shall be kept in place at all times on all tree trunks 4” in diameter or less within turf areas. Bare-soil tree wells are required in all turf areas and shall be maintained by chemical, not mechanical means.
Edging Frequency
Service Level B - Concurrent with mowing, the contractor shall edge all turf grass borders once per week during the period of March 1st through October 31 st; and as required during the period November 1 st through February 28 th (February 29th in leap years). In addition, an edger with a metal blade will be required for use on all turf grass borders at least once per month during the period of March 1st through October 31st.
Service Level C - Concurrent with mowing, the contractor shall edge all turf grass borders every other week during the period of March 1st through October 31st; and as required during the period November 1st through February 28th (February 29th in leap years). An edger with a metal blade will not be required as part of the turf maintenance program at Service Level C.
Service Level D - Concurrent with mowing, the contractor shall edge all turf grass borders once per month throughout the year. An edger with a metal blade will not be required as part of the turf maintenance program at Service Level D.
c) Fertilization
Fertilizer shall be applied in such a manner as to insure uniform coverage with minimum overlap. Turf shall be free of moisture at the time of application. Application of the fertilizer shall be done in sections coinciding with the areas covered by the timing stations on the automatic controllers in order that the soil may be thoroughly moistened immediately after the broadcast of fertilizer.
All damages resulting from the use of unauthorized fertilizers or improper watering after fertilization shall be repaired or replaced at the expense of the Contractor.
Fertilization Frequency
Service Level B - The contractor shall fertilize all turf areas in accordance with Schedule I.
Service Level C - The contractor shall fertilize all turf areas in accordance with Schedule I.
Service Level D - Fertilization of turf areas is not required as part of routine maintenance.
The City may request fertilization in addition to the above -described work. Any additional fertilization requested requires written pre-authorization by the Public Works Director or his agent and will be paid as extra work.
d) Aeration
Aeration Frequency
Service Level B - The Contractor shall not be required to aerate turf areas.
Service Level C - The Contractor shall not be required to aerate turf areas.
Service Level D - The Contractor shall not be required to aerate turf areas.
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e) Overseeding (Overseeding requires written pre-authorization by the Public Works Director or his agent and will be paid as extra work.)
All overseeding shall be done with a seed type or blend approved by the Public Works Services Director. The Contractor shall over seed where needed in such a manner as to insure uniform growth with minimum bare areas. One month prior to overseeding, the Contractor shall notify the Public Works Services Director for approval of scope of work.
Overseeding will be scheduled either in early fall or early spring. Fertilization and overseeding will be concurrently applied.
Prior to overseeding, the area will be dethatched as required.
Grass seed shall be applied at the rate specified on the label for the type of seed being used. Seed quality shall meet the following criteria: Minimum purity shall be 98% weed free for all grasses; minimum germination rate shall be 85% for all grasses; no seed shall be applied without prior verification of seed mix and quality by the Public Works Services Director.
Once seed has been applied, the contractor shall firm the soil and cover the seed with a high-quality compost top dressing to prevent erosion and reduce evaporation of soil moisture.
Pre-emergent herbicide applications shall be applied no sooner than three (3) mowings following seed germination. Overseeding shall not be done within at least four months of any pre -emergent herbicide application or as directed on the pesticide label – whichever length of time is greater.
4.2.27. SHRUB, GROUNDCOVER, DECOMPOSED GRANITE (DG) AND VINE MAINTENANCE
4.2.27.1. SHRUB MAINTENANCE
Note: Shrub maintenance shall be performed at the service level for which ground cover maintenance is contracted. Payment for shrub maintenance shall be included in the price proposed for groundcover maintenance.
All shrubs growing in the work areas shall be pruned, as specified herein, to consistently maintain plants in a healthy, growing condition, and to maintain plant growth within reasonable bounds to prevent encroachment of passageways, walks, adjacent properties, streets, view of signs, traffic or in any manner deemed objectionable by the Public Works Services Director. Dead or damaged limbs or branches shall be removed immediately, and all pruning cuts shall be made cleanly with sharp pruning tools, with no projections or stubs remaining.
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Shrub Maintenance Frequency
Service Level B - The Contractor shall shear all shrubs as often as required such that each shrub is attractive and neat without encroaching upon any adjacent improved area, street, or sidewalk, or otherwise becoming a public hazard. Shearing shall be done in a manner to permit plants to grow in accordance with their natural growth characteristics. Shrubs shall not be individualized and/or sheared into “boxed,” “balled” or any other unnatural shapes.
The Contractor shall fertilize the entire shrub planter once per year using 15 -15-15 with trace elements or approved equal. All other applications that may be requested by the Public Works Director shall be paid as extra work. Fertilization periods shall be recorded on the Maintenance Schedule Chart.
Service Level C - The Contractor shall shear all shrubs two times per year in the spring and fall such that each shrub is attractive and neat without encroaching upon any adjacent improved area, street, or sidewalk, or otherwise becoming a public hazard. Shearing shall be done in a manner to permit plants to grow in accordance with their natural growth characteristics.
Shrubs shall not be individualized and/or sheared into “boxed,” “balled” or any other unnatural shapes.
The Contractor shall not be required to fertilize shrubs at “C” level.
Service Level D - The Contractor shall shear all shrubs one time per year in the fall or whenever the City Public Works Director (or his agent) deems the shrub to be a hazard. Shrubs shall be trimmed such that each shrub is attractive and neat without encroaching upon any adjacent improved area, street, or sidewalk, or otherwise becoming a public hazard.
Shearing shall be done in a manner to permit plants to grow in accordance with their natural growth characteristics. Shrubs shall not be individualized and/or sheared into “boxed,” “balled” or any other unnatural shapes.
The Contractor shall not be required to fertilize shrubs at “D” level.
4.2.27.2. G
ROUND COVER MAINTENANCE
Trim ground cover adjacent to any hardscape, structure, fixture, plant, or other area into which it should not encroach including, but not limited to, walks, walls, curbs, mow curbs and fences as required for general containment to present a neat, clean appearance of the planter and surrounding hardscapes within the landscape site.
All sidewalks, mow curbs, boxes, etc. shall be edged completely with all remaining soil, groundcover and other debris removed completely off these surfaces. A flat shovel will often be required to conform with this specification.
Any paper, litter, or other debris including, but not limited to, excessive pine needles or leaf litter, large rocks, or anything else that accumulates in ground cover areas, shall be picked up concurrent with trimming.
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Keep ground cover trimmed back from all controller units, valve boxes, quick couplers, or other appurtenances or fixtures. Do not allow ground covers to grow up trees, into shrubs, or on structures or walls. Keep it trimmed back approximately 4 inches from structures or walls. Coordinate trimming around base of shrubs/trees with the City Representative.
Bare soil areas shall be replanted, composted, or wood chipped as directed. Coordinate replanting/chipping with the City Representative. The contractor shall pay the costs to replant/mulch bare soil areas caused by contractor negligence. Negligence includes (but is not limited to) the failure to provide water to sites that cannot be repaired in a reasonable amount of time due to circumstances beyond the control of the contractor.
Groundcover Maintenance Frequency
Service Level B - The Contractor shall on a monthly basis trim ground cover adjacent to any hardscape, structure, fixture, plant or other area into which it should not encroach.
The Contractor shall on a bi-weekly basis clean any accumulated debris and trash from all ground cover areas.
The Contractor shall fertilize 100% of all ground cover areas once per year in the spring with 15-15-15 or approved equal. All other applications that may be requested by the Public Works Director shall be paid as extra work. Fertilization periods shall be recorded on the Maintenance Schedule Chart.
The Contractor shall at the direction of the Public Works Services Director, edge any groundcover deemed a public safety hazard.
The Contractor shall mechanically "bowl", as often as is required, around all irrigation heads that are blocked by ground cover.
Service Level C - The Contractor shall on a bi- monthly basis trim all ground cover adjacent to any hardscape, structure, fixture, plant, or other area into which it should not encroach.
The Contractor shall on a bi-weekly schedule clean any accumulated debris and trash from all ground cover areas.
The Contractor shall not be required to fertilize ground cover.
The Contractor shall at the direction of the Public Works Services Director, mow, or otherwise lower, to a height of three inches all ground cover that is a fire hazard.
The Contractor shall at the direction of the Public Works Services Director, edge any groundcover deemed a public safety hazard.
The Contractor shall mechanically or chemically "bowl" as often as is required around each irrigation head that is blocked by ground cover.
Service Level D - The Contractor shall on a monthly basis trim all ground cover adjacent to any hardscape, structure, fixture, plant or other area into which it should not encroach.
The Contractor shall on a monthly schedule clean any accumulated debris and trash from all ground cover areas.
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The Contractor shall not be required to fertilize ground cover.
The Contractor shall at the direction of the Public Works Services Director, edge any groundcover deemed a public safety hazard.
4.2.27.3. DECOMPOSED GRANITE (DG)
To reduce water use, maintenance, and run-off; some areas within this contract may currently (or in the future) contain relatively small areas of DG as a landscape element. These relatively low maintenance areas are contained within the landscape and do not include equestrian and walking trails. DG areas shall be inventoried and paid at the same monthly unit cost as groundcover.
Any paper, litter, rocks, trash, or other debris that accumulates in these DG areas shall be picked up at the frequencies specified in Section 4.26.5, Debris and Trash Removal.
The Contractor shall provide complete and continuous control and/or eradication of all weeds, roots, suckers, and pests. Pests include, but are not limited to insects, other invertebrates, and rodents. Pests may be controlled by mechanical means as well as with chemicals.
The contractor shall provide maintenance of all non-trail DG surfaces within the landscape at no additional cost to the City. Maintenance shall include but will not be limited to filling and compacting low areas, ruts, washed- out areas, vandalized areas, and any other area deemed hazardous.
Maintenance shall include not only the repairs but shall also include the removal of eroded or contaminated DG materials from sidewalks, drains, curbs, gutters, cobble, turf areas, planters, and any other areas where the DG does not belong. Eroded DG materials shall not be re -used in the trails or landscape and these materials shall be disposed of off-site at no additional cost to the City.
Surface repair materials shall be clean and uncontaminated stabilized California Gold DG maintained at Header, sidewalk, and curb height. DG is available from Gail Materials in Corona, CA Phone no. (951) 667 -6106.
Submittal of all DG materials to the Public Works Services Director (or his agent) is required prior to any and all surface repairs. Materials placed without prior approval that do not meet City specifications will be removed and replaced at the expense of the contractor.
Proper placement will require good preparation, wetting and compaction. DG shall be placed, wetted, and compacted at no more than 2” of lift at a time. In some cases, an additional lift may be required for the repair.
Remove rocks, debris and loose materials and grade smooth. For each 2” of lift, spread the material over the area and grade level and smooth. Take the time necessary to thoroughly water the entire area to ensure the entire depth and profile is moist. Use a shovel to confirm moisture depth. Once properly wetted, roll, vibra - plate, or tamp the surface and allow enough time to dry. The surface shall be flush with all curbs, walks, headers
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and drains. In some instances, it may be necessary to build the material ¼” higher than the hardscapes to promote proper drainage.
Decomposed Granite Surface Repair Frequency
Service Level B - Surface repairs shall be performed in May when the rainy season has ended, or when it has been determined by the Public Works Services Director (or his agent) that there is an immediate safety hazard. The off- site removal and disposal of eroded DG materials shall be complete and continuous as required.
Service Level C - Except for the removal of eroded materials, surface repairs will be completed by City crews. The off-site removal and disposal of eroded DG materials shall be performed by the contractor completely and continuously as required.
Service Level D - Removal of eroded materials and surface repairs will be completed by City crews.
4.2.27.4. VINE MAINTENANCE
Vines are to be maintained such that they always present a neat appearance and are not a public hazard.
To help prevent vines from falling off the wall, vines are to be trimmed and maintained closely to the wall to which they are attached.
Vines that are not growing over the top of a wall will not be allowed to grow over the top.
Vines that are growing over the top of a wall will be neatly trimmed on the city side and along the top without allowing clippings to fall onto the homeowner's side.
Cut as few vines growing over to the homeowner's side as is necessary to achieve a neat appearance on the top of the wall but attempting not to kill the vines on the homeowner's side. If a homeowner requests that the City's vines be removed from the homeowner's side, remove them by pulling the vines from the homeowner's side to the City side and trimming off the excess.
In addition to trimming vines at the top of the wall, vines shall also be trimmed along the bottom of the wall to prevent them from encroaching into and damaging irrigation, groundcover, hardscapes, trees, shrubs, trails, and sidewalks.
The Contractor will not remove any vines from the homeowner's side without the homeowner's permission.
The Contractor will reattach to a wall any vines that fall off a wall by using the attachments detailed on City Standard Plan #510.
Vine Maintenance Frequency
Service Level B - The Contractor shall trim vines twice per year in March and September.