Agenda packet, adjourned meeting — Rancho Cucamonga City Council, September 16, 2025 (part 1 of 4)

CITY COUNCIL VISION STATEMENT
“Our Vision is to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive by building on our foundation and success as a world class community.”

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Mayor
L. Dennis Michael

Mayor Pro Tem
Lynne B. Kennedy

Members of the City
Council:

Ryan A. Hutchison
Kristine D. Scott
Ashley Stickler

CITY OF RANCHO CUCAMONGA

ADJOURNED REGULAR MEETING AGENDA
September 16, 2025
10500 Civic Center Drive
Rancho Cucamonga, CA 91730

FIRE PROTECTION DISTRICT BOARD – CITY COUNCIL
HOUSING SUCCESSOR AGENCY- SUCCESSOR AGENCY – PUBLIC

FINANCE AUTHORITY

CLOSED SESSION

ADJOURNED REGULAR MEETINGS

TAPIA CONFERENCE ROOM

COUNCIL CHAMBERS
4:30 P.M.
7:00 P.M.

The City Council meets regularly on the first and third Wednesday of the month at 7:00 p.m. in the Council Chambers located at 10500 Civic Center Drive. It is the intent to conclude the meeting by 10:00 p.m. unless extended by the concurrence of the City Council. Agendas, minutes, and recordings of meetings can be found at https://www.cityofrc.us/your-government/city-council-agendas or by contacting the City Clerk Services Department at 909-774-2023. Live Broadcast available on Channel 3 (RCTV-3). For City Council Rules of Decorum refer to Resolution No. 2023-086.

Any documents distributed to a majority of the City Council regarding any item on this agenda after distribution of the agenda packet will be made available in the City Clerk Services Department during normal business hours at City Hall located at 10500 Civic Center Drive, Rancho Cucamonga, CA 91730. In addition, such documents will be posted on the City’s website at https://www.cityofrc.us/your-government/city-council-agendas.

CLOSED SESSION – 4:30 P.M.

TAPIA CONFERENCE ROOM

ROLL CALL: Mayor Michael
Mayor Pro Tem Kennedy
Council Members Hutchison, Scott and Stickler

A. ANNOUNCEMENT OF CLOSED SESSION ITEM(S)

B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S)

C. CITY MANAGER ANNOUNCEMENTS

D. CONDUCT OF CLOSED SESSION

D1. CONFERENCE WITH LABOR NEGOTIATORS ROBERT NEIUBER, SENIOR HUMAN RESOURCES

DIRECTOR, PETER CASTRO, DEPUTY CITY MANAGER/ADMINISTRATIVE SERVICES, JEVIN KAYE,

FINANCE DIRECTOR, MIKE MCCLIMAN, FIRE CHIEF, AND EMILY NIELSEN, SENIOR HUMAN RESOURCES BUSINESS PARTNER; PER GOVERNMENT CODE SECTION 54957.6 REGARDING LABOR NEGOTIATIONS WITH THE RANCHO CUCAMONGA CITY EMPLOYEES’ ASSOCIATION (RCCEA), RANCHO CUCAMONGA MANAGEMENT ASSOCIATION AND EXECUTIVE MANAGEMENT GROUP. (CITY)

E. RECESS

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ADJOURNED REGULAR MEETING – 7:00 P.M.

COUNCIL CHAMBERS

PLEDGE OF ALLEGIANCE

ROLL CALL: Mayor Michael
Mayor Pro Tem Kennedy
Council Members Hutchison, Scott and Stickler

A. AMENDMENTS TO THE AGENDA

B. ANNOUNCEMENTS / PRESENTATIONS

C. PUBLIC COMMUNICATIONS

This is the time and place for the general public to address the Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council on any item listed or not listed on the agenda. State law prohibits us from addressing any issue not on the Agenda. Testimony may be received and referred to staff or scheduled for a future meeting.

Comments are to be limited to three (3) minutes per individual. All communications are to be addressed directly to the Fire Board, Agencies, Successor Agency, Authority Board, or City Council not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, disorderly or boisterous conduct that disturbs, disrupts, or otherwise impedes the orderly conduct of the meeting. For more information, refer to the City Council Rules of Decorum and Order (Resolution No. 2023-086) located in the back of the Council Chambers.

The public communications period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items) will be accepted once the business portion of the agenda commences. Any other public communications which have not concluded during this one hour period may resume after the regular business portion of the agenda has been completed.

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CONSENT CALENDARS:

The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon without discussion unless an item is removed by Council Member for discussion.

Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, and Public Finance Authority and may act on the consent calendar for those bodies as part of a single motion with the City Council consent calendar.

D. CONSENT CALENDAR

D1. Consideration to Approve the Minutes of the Regular Meeting of August 20, 2025.

D2. Consideration to Approve City and Fire District Bi-Weekly Payroll in the Total Amount of $2,453,794.12 and City and Fire District Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Total Amount of $2,723,930.26 Dated August 25, 2025 Through September 7, 2025. (CITY/FIRE)

D3. Consideration to Approve City and Fire District Weekly Check Registers for Checks Issued to Southern California Gas Company in the Total Amount of $17,363.72 Dated August 25, 2025 Through September 7, 2025. (CITY/FIRE)

D4. Consideration of Amended and Restated Reimbursement Agreement with Chaffey Joint Union High School District for School Resource Officer Services.

D5. Consideration to Approve an Exclusive Negotiating Agreement (ENA) Between the City of Rancho Cucamonga and Pelican Communities, LLC Concerning the Potential Disposition and Development of City-owned Property Located at 7089 and 7092 Etiwanda Avenue (APN’s 0227-121-56-0000; 0227-121-55-0000). (CITY)

D6. Consideration to Approve a Single-Source Procurement and Execute a Contract with Enko Systems, Inc. for Fire Alarm Monitoring, Installations, Inspections, and Testing in an Amount Not to Exceed $150,000 for FY 2025/2026. (CITY/FIRE)

D7. Consideration of a Contract with Mariposa Landscape, Inc. for LMD-1 Parks Landscape and Maintenance in the Amount of $348,229. (CITY)

D8. Consideration of a Contract with Mariposa Landscape, Inc. for PD-85 Parks for Landscape and Irrigation Maintenance in the Amount of $295,817. (CITY)

D9. Consideration of Amendment No. 001 to the Professional Services Agreement with OpenGov, Inc. for Budget Management Software Services (CO #2024-224) to Renew the Contract for One (1) Additional Year in an Amount not to Exceed $360,258.30. (CITY)

D10. Consideration of Amendment No. 2 to the Professional Services Agreement with Eide Bailly, LLP for an Amount Not to Exceed $425,000 to Continue to Provide Accounting and Financial Consulting Services and Authorize a Transfer of Appropriation in the Amount of $425,000. (CITY)

D11. Consideration of Amendment No. 3 to Contract No. 2022-069 with Able Building Maintenance (ABM) for Window Cleaning Services in an Amount Not to Exceed $130,000 for City and Fire District Facilities for FY 2025/26. (CITY/FIRE)

D12. Consideration of a Request to Summarily Vacate Non-Vehicular Access Rights along Arrow Route and Summarily Vacate a portion of a Service and Emergency Access Easement of Tract Map 16909, Located at the Southwest Corner of Haven Avenue and Arrow Route. (RESOLUTION NO. 2025-073) (RESOLUTION NO. 2025-074) (CITY)

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D13. Consideration to Receive and File the Summary of the Public Safety Response to 2024 Holiday Lights Display and Consideration of a Resolution Temporarily Closing Portions of Thoroughbred and Jennet Streets, West of Sapphire Street and East of Turquoise Avenue, and a Portion of Turquoise Avenue Between Jennet and Thoroughbred Streets, to Pedestrian Traffic During the Area’s 2025 Holiday Light Display. (RESOLUTION NO. 2025-075) (CITY)

D14. Consideration to Adopt Resolutions Approving Updating the Fiscal Year 2025-2026 City Salary Schedules for RCCEA and RCMA. (RESOLUTION NO. 2025-072) (CITY)

E. CONSENT CALENDAR ORDINANCE(S) - SECOND READING/ADOPTION

E1. Consideration of Second Reading and Adoption of the Following:

ORDINANCE NO. 1046

AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING ZONING MAP AMENDMENT DRC2025-00141, A REQUEST TO AMEND THE ZONING MAP DESIGNATION FOR TRACTS 16072, 16072-1, 16072-2, AND 16072-3, TOTALING APPROXIMATELY 150.79 ACRES, TO CHANGE THE ZONING DESIGNATION FROM NEIGHBORHOOD ESTATE 2 (NE-2) TO LOW RESIDENTIAL (L), AND

ENSURE CONSISTENCY WITH THE CONFIGURATION AND DEVELOPMENT STANDARDS OF AN EXISTING 359 LOT SINGLE-FAMILY RESIDENTIAL SUBDIVISION, IN A MANNER CONSISTENT WITH

THE GENERAL PLAN LAND USE DESIGNATION OF TRADITIONAL NEIGHBORHOOD, AND FINDING AN EXEMPTION FROM CEQA UNDER SECTION 15061(B)(3) OF THE CEQA GUIDELINES

F. ADMINISTRATIVE HEARING ITEM(S)

G. ADVERTISED PUBLIC HEARINGS ITEM(S) - CITY/FIRE DISTRICT

G1. Public Hearing for Consideration to Approve the Community Development Block Grant (CDBG) Program Year 2024-2025 Consolidated Annual Performance and Evaluation Report (CAPER). (CITY)

H. CITY MANAGER'S STAFF REPORT(S)

I. COUNCIL BUSINESS

I1. Designation of Voting Delegates and Alternates for the League of California Cities Annual Business Meeting. (CITY)

I2. COUNCIL ANNOUNCEMENTS

(Comments to be limited to three minutes per Council Member.)

I3. INTERAGENCY UPDATES

(Update by the City Council to the community on the meetings that were attended.)

J. CITY ATTORNEY ITEMS

K. IDENTIFICATION OF ITEMS FOR NEXT MEETING

L. ADJOURNMENT

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CERTIFICATION
I, Linda A. Troyan, MMC, City Clerk Services Director of the City of Rancho Cucamonga, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted at least seventy-two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga, California and on the City's website.

LINDA A. TROYAN, MMC

CITY CLERK SERVICES DIRECTOR

If you need special assistance or accommodations to participate in this meeting, please contact the City Clerk Services Department at (909) 774-2023. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired.

CITY OF RANCHO CUCAMONGA

FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY,

PUBLIC FINANCE AUTHORITY AND CITY COUNCIL REGULAR MEETINGS MINUTES

The City Council of the City of Rancho Cucamonga held a Closed Session on Wednesday, August 20, 2025, in the Tapia Conference Room at the Civic Center, 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Michael called the meeting to order at 5:00 PM.

Present were Council Members: Ryan Hutchison, Kristine Scott, Ashley Stickler, Mayor Pro Tem Lynne Kennedy and Mayor L. Dennis Michael.

Also present were: John Gillison, City Manager; Elisa Cox, Assistant City Manager; Nicholas Ghirelli, City Attorney; Matt Burris, Deputy City Manager of Community Development/Planning and Peter Castro, Deputy City Manager of Administrative Services.

A. ANNOUNCEMENT OF CLOSED SESSION ITEM(S)

B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S)

None.

C. CITY MANAGER ANNOUNCEMENTS

D. CONDUCT OF CLOSED SESSION

D1. CONFERENCE WITH LABOR NEGOTIATORS ROBERT NEIUBER, SENIOR HUMAN

RESOURCES DIRECTOR, PETER CASTRO, DEPUTY CITY

MANAGER/ADMINISTRATIVE SERVICES, JEVIN KAYE, FINANCE DIRECTOR, MIKE

MCCLIMAN, FIRE CHIEF, AND EMILY NIELSEN, SENIOR HUMAN RESOURCES BUSINESS PARTNE R; PER GOVERNMENT CODE SECTION 54957.6 REGARDING LABOR NEGOTIATIONS WITH THE RANCHO CUCAMONGA CITY EMPLOYEES’

ASSOCIATION (RCCEA), RANCHO CUCAMONGA MANAGEMENT ASSOCIATION AND EXECUTIVE MANAGEMENT GROUP. (CITY)

D2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 9789 MAIN STREET IDENTIFIED AS PARCEL NUMBERS 0209-062-02-0000; NEGOTIATING PARTIES JOHN GILLISON, CITY

MANAGER REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND CAROL NORRIS, NORTHTOWN H OUSING DEVELOPMENT CORPORATION.; REGARDING PRICE AND TERMS. (CITY)

D3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 7089 AND 7092 ETIWANDA AVENUE IDENTIFIED AS PARCEL NUMBERS 0227-121-56-0000, AND 0227 -121-55-0000;

NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND RICHARD HAMM, PELICAN COMMUNITIES; REGARDING PRICE AND TERMS. (CITY)

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D4. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (D) OF GOVERNMENT CODE SECTION 54956.9; NAME OF CASE: IN RE: NATIONAL PRESCRIPTION OPIATE LITIGATION, U.S.

DISTRICT COURT FOR THE NORTHERN DISTRICT OF OHIO, CASE NO. 1:17-MD-2804. (CITY)

D5. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (D) OF GOVERNMENT CODE SECTION 54956.9; NAME OF CASE: IN RE: PURDUE PHARMA, L.P., ET AL. U.S. BANKRUPTCY COURT FOR THE SOUTHERN DISTRICT OF NEW YORK, CASE NO. 19-23649 (SHL). (CITY)

E. RECESS

The closed session recessed at 6:30 p.m.

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The Regular meetings of the Rancho Cucamonga Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority, and the City of Rancho Cucamonga City Council were held on August 20, 2025, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Michael called the meeting to order at 7:00 PM.

Present were Council Members: Ryan Hutchison, Kristine Scott, Ashley Stickler, Mayor Pro Tem Lynne Kennedy and Mayor L. Dennis Michael.

Also present were: John Gillison, City Manager; Nicholas Ghirelli, City Attorney; and Linda A. Troyan, MMC, City Clerk Services Director.

Mayor Pro Tem Kennedy led the Pledge of Allegiance.

A. AMENDMENTS TO THE AGENDA

City Clerk Services Director Troyan announced the City Manager’s Staff Report listed as item H1 would be postponed and presented at the next Regular City Council Meeting on September 3, 2025.

B. ANNOUNCEMENTS / PRESENTATIONS

B1. San Bernardino County Transportation Authority (SBCTA) - Measure I Presentation.

Mayor Michael introduced Otis Greer, SBCTA Director of Legislative and Public Affairs, who presented a PowerPoint presentation on Measure I.

C. PUBLIC COMMUNICATIONS

Bond Mendez, President, Rancho Cucamonga City Employees’ Association (RCCEA), spoke about item D1 on Closed Session Agenda regarding labor negotiations and noted RCEEA looks forward to successful negotiations including monetary and non-monetary improvements.

Eight (8) speakers: Irene Mendoza, Jaqueline Anton, Jessica Estrada, Claudia Bautista, Chris C., Ianelly Millan, Bianca Lemus and Madiha Khan, spoke against the presence of U.S. Immigration and Customs Enforcement (ICE) in Rancho Cucamonga. Speakers shared concerns for public safety, civil rights, community well -being and enforcement actions creating fear and distrust in the community. Speakers requested the City be a safe haven for all residents regardless of legal status and limit cooperation with federal immigration authorities.

Angelica Manzo and Salvador Manzo, founders of Wellness Ranch Equine Assisted Therapy, thanked the City Council and asked the community to partner and or pledge monetary support for the expansion of Wellness Ranch to continue providing mental health services.

Thomas Harich, Boy Scout Troop 655, thanked the City for allowing him to complete his Communications Merit Badge.

Sixteen (16) speakers: Mary Luna-Obeso, Gabriel Obeso, Michael Perez, Craig Conatzer, Robert Sewell, Laurette Allen, Michael Tamayo , Rick Curiel , Deborah Chipana, Clara Marillo, Marsha Banks, Robert Dorazio, James Banks, Gary Carson, Ismael Flores and Margarita Thorpe spoke in opposition to item D3 of Closed Session regarding property negotiations for property located at 7089 and 7092 Etiwanda Avenue identified as Parcel Numbers 0227 -121-56-0000, and 0227 -121-55-0000; with Richard Hamm, Pelican Communities; regarding price and terms. Speakers spoke against future high-density affordable housing

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developments and shared concerns for potential impacts on public safety due to the proximity of local schools, traffic congestion, environmental concerns, overcrowding and historic preservatio n. Speakers urged the City Council to reject the sale of the properties located at 7089 and 7092 Etiwanda Avenue and prioritize the needs of schools, parks and community over high-density affordable housing developments.

Twelve (12) letters were received in opposition to item D3 of Closed Session by Anais Rodriguez, Sergio Santoyo, Debra Childs, Bryan Alberre, Sandie DuBois, Jessica Soto, Timothy Kell, Agnes Gibboney, Tuan Amith, Kim Earl, Steve Jasso and Michael Perez; copies of the correspondence received were provided to the City Council and were available for the public to review on the City’s website.

Joseph Cowan thanked the City Council for supporting the Alta Loma Riding Club and invited the community to attend a “Boots & Brews” event hosted by Alta Loma Riding Club on September 20, 2025.

Joanne Cudney, shared concerns about the Rancho Cucamonga Animal Shelter’s Trap-Neuter-Release (TNR) Program.

In response to public comment, City Attorney Ghirelli clarified that tonight the City Council is not considering the sale of the Etiwanda Depot property, the surrounding property or any project for that property. There is no project at this time. He informed the only thing that has happened is that the City has put out a Notice of Availability under a state law called “The Surplus Land Act”. He explained the Surplus Land Act is required for every local agency in California before they can dispose of property to any entity and it requires that the City send out notices to various groups including affordable housing providers. He noted that one housing provider did respond to that notice, and the City was obligated under state law to negotiate with that entity including an Exclusive Negotiation Agreement, which does not compel the City to approve a project or to even sell the property. City A ttorney Ghirelli assured that all that's happened so far is just a negotiation process that was compelled by state law.

D. CONSENT CALENDAR
Council Member Scott abstained on item D3, due to a potential conflict of interest as her employer is Southern California Gas Company.

D1. Consideration to Approve the Minutes of the Regular Meetings of July 16, 2025.

D2. Consideration to Approve City and Fire District Bi -Weekly Payroll in the Total Amount of $7,733,193.38 and City and Fire District Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Total Amount of $12,891,334.59 Dated July 07, 2025, Through August 10, 2025. (CITY/FIRE)

D3. Consideration to Approve City and Fire District Weekly Check Registers for Checks Issued to Southern California Gas Company in the Total Amount of $16,605.02 Dated July 07, 2025, Through August 10, 2025. (CITY/FIRE)

D4. Consideration to Receive and File Current Investment Schedules as of June 30, 2025 for the City of Rancho Cucamonga and the Rancho Cucamonga Fire Protection District. (CITY/FIRE)

D5. Consideration to Accept Grant Revenue of $1,139,429.67 Awarded by the California Governor’s Office of Volunteers (CalVol) for FY25 -26; and Authorization to Appropriate $1,139,429.67 in Revenue and Apply a Negative Expenditure Appropriation to Align with the Actual Grant Award for the Approved Fostering a Climate Ready Workforce Program. (CITY)

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D6. Consideration of a Deposit Agreement with DesertXpress Enterprises, LLC d/b/a Brightline West for Deposit of Funds in the Amount of $1,000,000 as Security for Future Relocation Costs Under a Separate Joint Use Agreement Between Brightline West, Southern California Edison, and the City. (CITY)

D7. Consideration of the Purchase of Eighteen Handheld Radios from Motorola Solutions, Inc. as a Single Source Vendor in the Amount of $191,370. (FIRE)

D8. Consideration of Award of Contract to Landscape Structures Inc. in the Amount Not to Exceed $931,286.29 for the Mountain View Park Playground Replacement Project/Parks Playground and Surfacing Replacements Program. (CITY)

D9. Consideration of a Contract with Gentry General Engineering, Inc. in the Amount of $57,480 Plus 10% Contingency for Construction for the Haven Avenue Overcrossing Fencing Project (Project), a Contract with Onward Engineering, Inc. in the Amount of $10,400 for Construction Inspection Services, Authorization of an Appropriation of Expenditures in the Amount of $75,200 from the Citywide Infrastructure Fund (198), and Approval of a Maintenance Agreement Between the City of Rancho Cucamonga and the California Department of Transportation (Caltrans) for the Fencing Improvements. This Project is Exempt from the Requirements of the California Environmental Quality Act (CEQA) Pursuant to Government Code Section 15301 – Existing Facilities. (CITY)

D10. Consideration of Amendment No. 1 to Contract No. 2024 -095 with Mariposa Landscapes, Inc. for Haven Avenue and Foothill Boulevard Median, and LMD 3B Parkway, Paseo, and Median Island Landscape and Irrigation Maintenance in an Amount Not to Exceed $422,050 for FY 2025/26. (CITY)

D11. Consideration of Amendment No. 1 to Contract No. 2024 -127 with BrightView Landscapes Inc. for LMD 7 and LMD 8 Parkway, Paseo, and Median Island Landscape and Irrigation Maintenance Services in an Amount Not to Exceed $529,450 for FY 2025/26. (CITY)

D12. Consideration of Amendment No. 1 to Contract No. 2024 -085 with Yunex LLC for Traffic Signal and Safety Lighting Maintenance Services in an Amount Not to Exceed $1,470,660 for FY 2025/26. (CITY)

D13. Consideration of Amendment No. 5 to Contract No. 2020 -030 with Mariposa Landscapes, Inc. for LMD 4R Parkway, Paseo, and Median Island Landscape and Irrigation Maintenance in an Amount Not to Exceed $587,470 for FY 2025/26. (CITY)

D14. Consideration of Amendment No. 6 to Contract No. 2020 -107 with Champion Fire Systems for Fire Suppression System Maintenance in an Amount Not to Exceed $130,000 for City and Fire District Facilities for FY 2025/2026. (CITY/FIRE)

D15. Consideration to Accept Victoria Park Lane DG Resurfacing Project as Complete, File the Notice of Completion, and Authorize Release of Retention and Bonds. (CITY)

D16. Consideration to Accept the CDBG Concrete Rehabilitation Project FY 24 -25 as Complete, File the Notice of Completion, and Authorize Release of Retention and Bonds. (CITY)

D17. Consideration of Resolutions Adopting Updated Records Retention Schedules, Authorizing Destruction and Rescinding Previous Records Retention Schedules. (RESOLUTION NO. 2025-063) (RESOLUTION NO. FD 2025-020) (CITY/FIRE)

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D18. Consideration of a Resolution Adopting the Measure I Five -Year Capital Projects Needs Analysis Covering Fiscal Years 2026/27 Through 2030/31. (RESOLUTION NO. 2025 -069) (CITY)

D19. Consideration of a Resolution Adopting the Measure I Five -Year Capital Improvement Plan Covering Fiscal Years 2025/26 Through 2029/30. (RESOLUTION NO. 2025-070) (CITY)

D20. Consideration to Approve and Adopt a Resolution Certifying the Results of an Election and Adding Annexation No. 2025-11 to Community Facilities District No. 2022-01 (Street Lighting Services) of the City of Rancho Cucamonga. (RESOLUTION NO. 2025-068) (CITY)

D21. Consideration of Approval to Adopt an Annexation Map Showing Assessor Parcel Number 0225-191-32, Proposed to be Annexed Into Community Facilities District No. 88-1; Approval to Adopt a Resolution of Intention to Annex Territory Referred to as Annexation No . 88-25-1 into Community Facilities District No. 88 -1; and Set a Time and Place for a Public Hearing Related to the Annexation. (RESOLUTION NO. FD 2025-021) (RESOLUTION NO. FD 2025- 022) (FIRE)

D22. Consideration of a Resolution in Support of the Inland Empire Job Corps and Urging Continued Federal Funding for the Job Corps Program. (RESOLUTION NO. 2025 -071) (CITY)

MOTION: Moved by Council Member Stickler, seconded by Council Member Hutchison, to approve the Consent Calendar Agenda items D1 through D22, with Council Member/Board Member Scott abstaining on item D3. Motion carried 5-0.

E. CONSENT CALENDAR ORDINANCE(S) - SECOND READING/ADOPTION

E1. Consideration of Second Reading and Adoption of the Following:

ORDINANCE NO. 1044

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,

CALIFORNIA, REVISING BIDDING LIMITS ON PUBLIC PROJECTS, AMENDING LABOR CODE COMPLIANCE REQUIREMENTS, AND AMENDING TITLE 3 OF THE RANCHO

CUCAMONGA MUNICIPAL CODE

MOTION: Moved by Council Member Hutchison, seconded by Council Member Stickler, to waive full reading and adopt Ordinance No. 1044 by title only.

Linda Troyan, MMC, Director of City Clerk Services, read the title of Ordinance No. 1044.

VOTES NOW CAST ON MOTION: Moved by Council Member Hutchison, seconded by Council Member Stickler, to waive full reading and adopt Ordinance No. 1044 by title only. Motion carried 5-0.

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F1. Preliminary Review Hearing to Consider a Proposed Master Plan for a 14.5-Acre Mixed-Use Development, Including Reductions in the Non -Residential Floor Area Ratio (FAR) and Design and Site Planning Flexibility from the Form -Based Code for a Site Located in the Center 2 (CE-2) Zone at the Northeast Corner of Haven Avenue and Fourth Street. (CITY)

City Manager Gillison introduced Tabe Van der Zwaag, Associate Planner, who gave a Staff Report along with a PowerPoint presentation for item F1.

Mayor Michael opened the Administrative Hearing.

Michael Krouse, President and CEO of Greater Ontario California (GO CAL), Toyota Arena and the Ontario Convention Center, thanked the City Council for their ongoing support for the hospitality and tourism industry.

He spoke in support of item F1 and recommended the applicant consider increasing the number of hotel rooms and adding a larger ballroom/meeting space in the range of 10,000 to 20,000 square feet to accommodate larger meetings and events.

Mayor Michael closed the Administrative Hearing.

Council discussion ensued on the city’s need for larger ballrooms/meeting space, larger restaurant pads to attract higher-end restaurants, occupancy capacity, parking and hotel amenities.

Christian Santos, Applicant, received feedback on the need for a larger ballroom/meeting space and larger restaurant pads, answered questions and thanked the City Council for their preliminary comments to prepare a formal submittal that aligns with the City’s needs.

G. ADVERTISED PUBLIC HEARINGS ITEM(S) - CITY/FIRE DISTRICT

G1. Public Hearing for Consideration of a Master Plan, Tentative Tract Map, Design Review and Minor Exception – True Life Companies - Site Plan and Architectural Review of a Mixed-Use Project Comprised of 50 Multi -Family Units Including 10 Live/Work Units, and a Tentative Tract Map for Condominium Purposes Located on Approximately 2.3 Acres of Land Within the Neighborhood General 3 (NG3) Zone, Located on the Southwest Corner of Base Line Road and Amethyst Avenue; APN: 0208-432-16. This Item is Exempt from the Requirements of the California Environmental Quality Act (CEQA) Under CEQA Section 15332 (SUBTT20708, Design Review DRC2024 -00108, Master Plan DRC2024 -00109, Minor Exception DRC2025-00055). (RESOLUTION NOS. 2025-065 AND 2025-066) (CITY)

John Gillison, City Manager, introduced Bond Mendez, Associate Planner, Jennifer Nakamura, Planning Director and Miguel Sotomayor , Principal Engineer, who gave a Staff Report along with a PowerPoint presentation for item G1. Two (2) letters were received , one (1) in opposition by Suzanne Luegering and one (1) in support by James Lloyd, copies of the correspondence received were provided to the City Council and were available for the public to review on the City’s website.

Mayor Michael opened the Public Hearing.

Gordon Jones, Vice President of True Life Companies, Applicant, thanked the City Council for their support and early feedback during the preliminary stages of the project.

David Stearn and Larry Rempel spoke in support of item G1.

Mayor Michael closed the Public Hearing.

MOTION: Moved by Mayor Pro Tem Kennedy, seconded by Council Member Hutchison, to approve staff’s recommendation and adopt Resolution Nos. 2025-065 and 2025-066. Motion carried 5-0.

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G2. Public Hearing for Consideration of an Appeal of the Planning Commission’s Decision to Approve a Request for Site Plan and Design Review of 8 Single-Family Residences on 4.78 Acres of Land on a Previously Approved Tract Map (Tract 14644) at the Terminus of Camellia Court in the Very Low Residential (VL) Zone, Hillside Overlay, and the Equestrian Overlay; APNs: 1061-381-24 thru 31. The Project Qualifies as a Class 32 Exemption Under State CEQA Guidelines Section 15332 – Infill Development Projects (Design Re view DRC2024- 00174). (RESOLUTION NO. 2025-064) (CITY)

John Gillison, City Manager, introduced Tabe Van der Zwaag, Associate Planner, Jennifer Nakamura, Planning Director and Miguel Sotomayor, Principal Engineer, who gave a Staff Report along with a PowerPoint presentation for item G2. Two (2) letters were received in opposition by Judy Spaulding and Greg Kornbacher to item G2, copies of the correspondence received were provided to the City Council and were available for the public to review on the City’s website.

Mayor Michael opened the Public Hearing.

Appellant, Zaher Azzawi, addressed the City Council on the appeal submitted.

Applicant, Tyler Miller, spoke in favor of the previously approved Tract Map (Tract 14644).

Joseph Cowan, Alta Loma Riding Club , suggested the applicant consider additional setbacks for horse stalls and barns.

Seven (7) speakers: Aaron Echols, Terry Tate, Christina Hartman, Ted Myerchin, Honey Koury, Barb Dewitt and Judy Spaulding, spoke in opposition to item G2. Speakers shared concerns about Cul-de-Sac length, water run off /flood hazards, Fire Hazard Severity Zone (FHSZ) , environmental impacts, lack of cohesion in project design/aesthetics with existing neighborhood, public safety, increased traffic , equestrian and privacy issues.

Mayor Michael closed the Public Hearing.

In response to public comment, Planning Director Nakamura addressed concerns about previously approved Tentative Tract Map 14644.

Council discussion ensued on the 1991 previously approved Tentative Tract Map 14644, Cul-de-Sac length and emergency egress on Camellia Court, proposed stormwater management plan, incorrect Assessor’s Parcel Number (APN) not affecting the public review process or environmental studies and the California Housing Accountability Act (HAA), a state law that restricts local governments from denying or unreasonably delaying housing development projects.

In response to public comment, City Attorney Ghirelli clarified that recorded tract maps do not expire under State law, Tract Map 14644 remains valid, and the City does not have the discretion to deny or require modifications to a project if the project complies with all objective criteria, as this proposal does.

MOTION: Moved by Council Member Stickler, seconded by Council Member Scott, to adopt Resolution No. 2025 -064, denying the Appeal and Upholding the Planning Commission’s Approval of Design Review DRC2024-00174. Motion carried 5-0.

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August 20, 2025 | Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 9 of 10
G3. Public Hearing for Consideration of Introduction and First Reading of Ordinance No. 1045, to be Read by Title Only and Waive Further Reading, Amending Chapter 16.36.09 of the Rancho Cucamonga Municipal Code, and Adding Chapter 17.84 to the Rancho Cucamonga Municipal Code Concerning Undergrounding Overhead Utilities and a Resolution Identifying the Locations Where Utility Undergrounding Is Mandatory and the Regions Where In -Lieu Undergrounding Fees May Be Spent. This Item is Exempt From the Requirements of t he California Environmental Quality Act (CEQA) and the City’s CEQA Guidelines Under CEQA Guidelines Section 15061(b)(3). (ORDINANCE NO. 1045; RESOLUTION NO. 2025 -067) (CITY)

John Gillison, City Manager, introduced Miguel Sotomayor, Principal Engineer, who gave a Staff Report along with a PowerPoint presentation for item G3.

Mayor Michael opened the Public Hearing.

There were no public communications received.

Mayor Michael closed the Public Hearing.

MOTION: Moved by Council Member Scott, seconded by Council Member Hutchison, to approve staff’s recommendation, adopt Resolution No. 2025 -067 and introduce Ordinance No. 1045 by title only and waive further reading.

Linda Troyan, MMC, City Clerk Services Director, read the title of Ordinance No. 1045.

ORDINANCE NO. 1045

AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AMENDING CHAPTER

16.36.09 OF THE RANCHO CUCAMONGA MUNICIPAL CODE, AND ADDING CHAPTER 17.84 TO

THE RANCHO CUCAMONGA MUNICIPAL CODE CONCERNING UNDERGROUNDING

OVERHEAD UTILITIES, AND MAKING A DETERMINATION OF EXEMPTION FROM CEQA

VOTES NOW CAST ON MOTION: Moved by Council Member Scott, seconded by Council Member Hutchison, to approve staff’s recommendation, adopt Resolution No. 2025-067 and introduce Ordinance No. 1045 by title only and waive further reading. Motion carried 5-0.

H. CITY MANAGER'S STAFF REPORT(S)

H1. Quarterly Development Update - Second Quarter 2025. (CITY)

Mayor Michael announce Item H1 was postponed and will be presented at the next Regular City Council Meeting on September 3, 2025.

H2. Consideration to Approve the Maintenance Agreement Between the City of Rancho Cucamonga and the Inland Empire Resource Conservation District (IERCD). Approve the Conservation Easement of 120 Acres Near Cucamonga Canyon [APNs: Portion of 0200 - 051-48 and 0200-051-49], Authorize the City Manager to Take all Actions Necessary and to Execute All Documents Necessary to Effect the Conservation Easement, and Find the Conservation Easement Exempt from the California Environmental Quality Act and Consistent with the General Plan. (CITY)

City Manager Gillison provided a verbal staff report for item H2.

MOTION: Moved by Council Member Scott, seconded by Council Member Stickler, to approve the Maintenance Agreement (Memorandum of Agreement) between the City of Rancho Cucamonga

Page 14 ends

*DRAFT*
August 20, 2025 | Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 10 of 10
and the Inland Empire Resource Conservation District (IERCD); Approve the Conservation Easement for approximately 120 acres located near Cucamonga Canyon [Assessor Parcel Numbers: Portion of 0200 -051-48 and 0200 -051-49]; Authorize the City Manager to take all necessary actions and execute all documents required to effectuate the Conservation Easement; and Determine the Conservation Easement exempt from the California Environmental Quality Act and consistent with the General Plan . Motion carried 5 -0.

H3. Consideration to Approve the New City Manager’s (Elisa Cox) Employment Agreement. (CITY)

John Gillison, City Manager, introduced Emily Nielsen, Senior Human Resources Business Partner, who provided a verbal staff report in accordance with the Brown Act of the proposed agreement.

MOTION: Moved by Council Member Hutchison, seconded by Council Member Scott, to approve the employment agreement between the City Council of the City of Rancho Cucamonga and the new City Manager, Elisa Cox, effective December 1, 2025. Motion carried 5-0.

I. COUNCIL BUSINESS

I1. COUNCIL ANNOUNCEMENTS

None.

I2. INTERAGENCY UPDATES

None.

J. CITY ATTORNEY ITEMS

City Attorney Ghirelli reported on items D4 and D5 of Closed Session and informed the City Council unanimously authorized the City Manager to execute eight (8) settlement agreements with opioid manufacturers and distributors, and one with Purdue Pharma.

K. IDENTIFICATION OF ITEMS FOR NEXT MEETING

None.

L. ADJOURNMENT

Mayor Michael adjourned the Council Meeting at 10:35 p.m.

Approved:

Linda A. Troyan, MMC
City Clerk Services Director

Page 15 ends

DATE:September 16, 2025
TO:Mayor and Members of the City Council
President and Members of the Board of Directors
FROM:John R. Gillison, City Manager
INITIATED BY: Jevin Kaye, Finance Director
Melanie Morris, Executive Assistant
SUBJECT: Consideration to Approve City and Fire District Bi-Weekly Payroll in the Total Amount of $2,453,794.12 and City and Fire District Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Total Amount of $2,723,930.26 Dated August 25, 2025 Through September 7, 2025. (CITY/FIRE)
RECOMMENDATION:

Staff recommends City Council/Board of Directors of the Fire Protection District approve payment of demands as presented. Bi-weekly payroll is $1,403,620.65 and $1,050,173.47 for the City and the Fire District, respectively. Weekly check register amounts are $2,387,605.14 and $336,325.12 for the City and the Fire District, respectively.

BACKGROUND:

N/A
ANALYSIS:

N/A
FISCAL IMPACT:

Adequate budgeted funds are available for the payment of demands per the attached listing.

COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:

N/A
ATTACHMENTS:

Attachment 1 - Weekly Check Register

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Council Meeting Check Register - without
SoCal Gas
09:53 AM
09/08/2025

Page 1 of 13 ends

Company: City of Rancho Cucamonga
Rancho Cucamonga Fire Protection District
Successor Agency to the Redevelopment Agency of the City of Rancho Cucamonga Payment Date On or After: 08/25/2025
Payment Date On or Before: 09/07/2025
Supplier Payment Company Check
Number Check Date Supplier Name City of Rancho
Cucamonga
Rancho
Cucamonga Fire
Protection District
Payment Amount for
Reporting Transaction
Supplier Payment: Karl Cox:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Karl Cox 0 1,011.40 1,011.40
Supplier Payment: William Spain:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 William Spain 0 528.16 528.16
Supplier Payment: Westland Group
Inc: 08/28/2025
City of Rancho
Cucamonga
453920 08/28/2025 Westland Group Inc 6,595.00 0 6,595.00 Supplier Payment: Safety-Kleen
Systems Inc: 08/28/2025
Rancho
Cucamonga Fire
Protection District
453895 08/28/2025 Safety-Kleen Systems Inc 0 614.93 614.93 Supplier Payment: Ron Mayfield:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Ron Mayfield 0 1,011.40 1,011.40
Supplier Payment: Dennis Myskow:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Dennis Myskow 0 1,695.04 1,695.04
Supplier Payment: San Bernardino
Cty Fire Protection Dist: 08/28/2025
Rancho
Cucamonga Fire
Protection District
453899 08/28/2025 San Bernardino Cty Fire
Protection Dist
0 5,782.00 5,782.00
Supplier Payment: Ontario Spay &
Neuter Inc: 08/28/2025
City of Rancho
Cucamonga
453889 08/28/2025 Ontario Spay & Neuter Inc 5,000.00 0 5,000.00 Supplier Payment: Motive Energy
Llc: 08/28/2025
City of Rancho
Cucamonga
453883 08/28/2025 Motive Energy Llc 359.26 0 359.26
Supplier Payment: Jeffrey Roeder:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Jeffrey Roeder 0 1,011.40 1,011.40
Supplier Payment: Verizon Wireless -
La: 08/28/2025
City of Rancho
Cucamonga
453916 08/28/2025 Verizon Wireless - La 5,661.94 0 5,661.94 Supplier Payment: San Bernardino
County Sheriff'S Dept: 08/28/2025
City of Rancho
Cucamonga
08/28/2025 San Bernardino County
Sheriff'S Dept
205,484.88 0 205,484.88
Supplier Payment: Steven Campbell:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Steven Campbell 0 1,011.40 1,011.40
Supplier Payment: Factory Motor
Parts: 08/28/2025
Rancho
Cucamonga Fire
Protection District
453866 08/28/2025 Factory Motor Parts 0 1,278.22 1,278.22 ATTACHMENT 1

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SoCal Gas
09:53 AM
09/08/2025

Page 2 of 13 ends

Supplier Payment Company Check
Number Check Date Supplier Name City of Rancho
Cucamonga
Rancho
Cucamonga Fire
Protection District
Payment Amount for
Reporting Transaction
Supplier Payment: Scott D Sorensen:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Scott D Sorensen 0 1,671.25 1,671.25
Supplier Payment: Advantage
Sealing Systems Inc: 08/28/2025
City of Rancho
Cucamonga
453851 08/28/2025 Advantage Sealing
Systems Inc
235.12 0 235.12
Supplier Payment: Alexander R
Ahumada: 08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Alexander R Ahumada 0 1,011.40 1,011.40
Supplier Payment: Mesa Energy
Systems Inc: 08/28/2025
City of Rancho
Cucamonga
453881 08/28/2025 Mesa Energy Systems Inc 249,785.74 0 249,785.74 Supplier Payment: Cucamonga
Valley Water District: 08/28/2025
City of Rancho
Cucamonga
453862 08/28/2025 Cucamonga Valley Water
District
8,395.98 0 8,395.98
Supplier Payment: Ivan M Rojer:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Ivan M Rojer 0 1,695.04 1,695.04
Supplier Payment: San Antonio
Regional Hospital: 08/28/2025
Rancho
Cucamonga Fire
Protection District
453896 08/28/2025 San Antonio Regional
Hospital
0 6,571.77 6,571.77
Supplier Payment: Patrick Jerkins:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Patrick Jerkins 0 1,695.04 1,695.04
Supplier Payment: Diamond
Environmental Services: 08/28/2025
City of Rancho
Cucamonga
08/28/2025 Diamond Environmental
Services
215.40 0 215.40
Supplier Payment: Shred Pros:
08/28/2025
Rancho
Cucamonga Fire
Protection District
453901 08/28/2025 Shred Pros 0 68.00 68.00
Supplier Payment: Little Bear
Productions: 08/28/2025
City of Rancho
Cucamonga
453879 08/28/2025 Little Bear Productions 485.00 0 485.00 Supplier Payment: Scl: 08/28/2025 Rancho
Cucamonga Fire
Protection District
453900 08/28/2025 Scl 0 8,431.27 8,431.27
Supplier Payment: Merrimac
Petroleum Inc: 08/28/2025
City of Rancho
Cucamonga
08/28/2025 Merrimac Petroleum Inc 13,558.69 0 13,558.69 Supplier Payment: Myers Tire Supply
Company: 08/28/2025
City of Rancho
Cucamonga
453885 08/28/2025 Myers Tire Supply
Company
560.92 0 560.92
Supplier Payment: ASYMM Digital
LLC: 08/28/2025
City of Rancho
Cucamonga
453853 08/28/2025 ASYMM Digital LLC 20,970.00 0 20,970.00 Supplier Payment: Stotz Equipment:
08/28/2025
City of Rancho
Cucamonga
453913 08/28/2025 Stotz Equipment 1,524.66 0 1,524.66
Supplier Payment: San Bernardino
County Ems Nurses Network:
08/28/2025
Rancho
Cucamonga Fire
Protection District
453897 08/28/2025 San Bernardino County
Ems Nurses Network
0 200.00 200.00

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SoCal Gas
09:53 AM
09/08/2025

Page 3 of 13 ends

Supplier Payment Company Check
Number Check Date Supplier Name City of Rancho
Cucamonga
Rancho
Cucamonga Fire
Protection District
Payment Amount for
Reporting Transaction
Supplier Payment: Standard
Insurance Company: 08/28/2025
City of Rancho
Cucamonga
453908 08/28/2025 Standard Insurance
Company
2,880.67 0 2,880.67
Supplier Payment: Darrell Luttrull:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Darrell Luttrull 0 528.16 528.16
Supplier Payment: Inyo Networks
Inc: 08/28/2025
City of Rancho
Cucamonga
453875 08/28/2025 Inyo Networks Inc 11,119.50 0 11,119.50 Supplier Payment: Rosalyn
Interlicchia: 08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Rosalyn Interlicchia 0 426.70 426.70
Supplier Payment: Vulcan Materials
Company: 08/28/2025
City of Rancho
Cucamonga
453919 08/28/2025 Vulcan Materials Company 113.97 0 113.97 Supplier Payment: Compressed Air
Specialties: 08/28/2025
Rancho
Cucamonga Fire
Protection District
453861 08/28/2025 Compressed Air
Specialties
0 84.05 84.05
Supplier Payment: Byron Morgan:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Byron Morgan 0 515.44 515.44
Supplier Payment: Ups: 08/28/2025 City of Rancho
Cucamonga
08/28/2025 Ups 86.76 0 86.76
Supplier Payment: Government
Training Services: 08/28/2025
City of Rancho
Cucamonga
08/28/2025 Government Training
Services
8,875.20 0 8,875.20
Supplier Payment: Odp Business
Solutions Llc: 08/28/2025
City of Rancho
Cucamonga
453888 08/28/2025 Odp Business Solutions Llc 1,530.75 0 1,530.75 Supplier Payment: Donald Heyde:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Donald Heyde 0 1,011.40 1,011.40
Supplier Payment: Absolute Security
International Inc: 08/28/2025
City of Rancho
Cucamonga
08/28/2025 Absolute Security
International Inc
4,287.14 0 4,287.14
Supplier Payment: Susan Bazal:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Susan Bazal 0 426.70 426.70
Supplier Payment: California Ppe
Recon Inc: 08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 California Ppe Recon Inc 0 3,184.00 3,184.00 Supplier Payment: Thomas
Salisbury: 08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Thomas Salisbury 0 1,011.40 1,011.40
Supplier Payment: Johnny Allen
Tennis Academy: 08/28/2025
City of Rancho
Cucamonga
08/28/2025 Johnny Allen Tennis
Academy
3,762.00 0 3,762.00
Supplier Payment: Kenneth Walker:
08/28/2025
Rancho
Cucamonga Fire
Protection District
453877 08/28/2025 Kenneth Walker 0 426.70 426.70

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SoCal Gas
09:53 AM
09/08/2025

Page 4 of 13 ends

Supplier Payment Company Check
Number Check Date Supplier Name City of Rancho
Cucamonga
Rancho
Cucamonga Fire
Protection District
Payment Amount for
Reporting Transaction
Supplier Payment: South Bay
Foundry Inc: 08/28/2025
City of Rancho
Cucamonga
453904 08/28/2025 South Bay Foundry Inc 58.19 0 58.19
Supplier Payment: Kaiser Foundation
Health Plan Inc: 08/28/2025
City of Rancho
Cucamonga
453876 08/28/2025 Kaiser Foundation Health
Plan Inc
240,644.13 0 240,644.13
Supplier Payment: Graphics Factory
Printing Inc: 08/28/2025
City of Rancho
Cucamonga
08/28/2025 Graphics Factory Printing
Inc
766.65 0 766.65
Supplier Payment: Cheryl L Roberts:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Cheryl L Roberts 0 3,077.83 3,077.83
Supplier Payment: Abc Locksmiths
Inc: 08/28/2025
City of Rancho
Cucamonga
08/28/2025 Abc Locksmiths Inc 418.98 0 418.98
Supplier Payment: Dennis M
Costello: 08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Dennis M Costello 0 2,331.10 2,331.10
Supplier Payment: Stephen Kilmer:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Stephen Kilmer 0 768.52 768.52
Supplier Payment: Mark Christopher
Auto Center Inc: 08/28/2025
City of Rancho
Cucamonga
453880 08/28/2025 Mark Christopher Auto
Center Inc
220.07 0 220.07
Supplier Payment: John D Fritchey:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 John D Fritchey 0 658.62 658.62
Supplier Payment: Positive
Promotions Inc.: 08/28/2025
Rancho
Cucamonga Fire
Protection District
453890 08/28/2025 Positive Promotions Inc. 0 2,586.18 2,586.18 Supplier Payment: Cobra
Professionals, INC.: 08/28/2025
City of Rancho
Cucamonga
08/28/2025 Cobra Professionals, INC. 437.50 0 437.50
Supplier Payment: Kenneth Mcneil:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Kenneth Mcneil 0 1,011.40 1,011.40
Supplier Payment: Pro Spray
Equipment: 08/28/2025
City of Rancho
Cucamonga
453892 08/28/2025 Pro Spray Equipment 873.22 0 873.22
Supplier Payment: Heinz
Laboratories: 08/28/2025
Rancho
Cucamonga Fire
Protection District
453871 08/28/2025 Heinz Laboratories 0 5,400.00 5,400.00 Supplier Payment: William Lane:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 William Lane 0 1,011.40 1,011.40
Supplier Payment: Calif Underground
Fac Safe Excavation Board:
08/28/2025
City of Rancho
Cucamonga
453856 08/28/2025 Calif Underground Fac
Safe Excavation Board

56.32 0 56.32
Supplier Payment: Michael L Bell:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Michael L Bell 0 1,690.43 1,690.43

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SoCal Gas
09:53 AM
09/08/2025

Page 5 of 13 ends

Supplier Payment Company Check
Number Check Date Supplier Name City of Rancho
Cucamonga
Rancho
Cucamonga Fire
Protection District
Payment Amount for
Reporting Transaction
Supplier Payment: Beverly Mackall:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Beverly Mackall 0 185.08 185.08
Supplier Payment: Golden State Risk
Management Authority: 08/28/2025
City of Rancho
Cucamonga
08/28/2025 Golden State Risk
Management Authority
142,662.00 0 142,662.00
Supplier Payment: Jay Davenport:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Jay Davenport 0 3,077.83 3,077.83
Supplier Payment: Roadline Products
Inc: 08/28/2025
City of Rancho
Cucamonga
453894 08/28/2025 Roadline Products Inc 1,096.34 0 1,096.34 Supplier Payment: San Bernardino
County Sheriffs Dept: 08/28/2025
City of Rancho
Cucamonga
453898 08/28/2025 San Bernardino County
Sheriffs Dept
4,788.96 0 4,788.96
Supplier Payment: James Sullivan:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 James Sullivan 0 528.16 528.16
Supplier Payment: Timothy A Yowell:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Timothy A Yowell 0 1,011.40 1,011.40
Supplier Payment: Red Wing
Business Advantage Account:
08/28/2025
City of Rancho
Cucamonga
453893 08/28/2025 Red Wing Business
Advantage Account
695.91 0 695.91
Supplier Payment: Charlene
Dominick: 08/28/2025
Rancho
Cucamonga Fire
Protection District
453859 08/28/2025 Charlene Dominick 0 426.70 426.70
Supplier Payment: Aflac: 08/28/2025 City of Rancho
Cucamonga
453852 08/28/2025 Aflac 4,438.80 0 4,438.80
Supplier Payment: Bmi: 08/28/2025 City of Rancho
Cucamonga
453854 08/28/2025 Bmi 1,780.00 0 1,780.00
Supplier Payment: Carrot-Top
Industries Inc: 08/28/2025
City of Rancho
Cucamonga
453858 08/28/2025 Carrot-Top Industries Inc 1,016.91 0 1,016.91 Supplier Payment: William M
Kirkpatrick: 08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 William M Kirkpatrick 0 907.46 907.46
Supplier Payment: Robin Brock:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Robin Brock 0 1,011.40 1,011.40
Supplier Payment: Wilbur Crossland:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Wilbur Crossland 0 528.16 528.16
Supplier Payment: California Fire
Chiefs Association: 08/28/2025
Rancho
Cucamonga Fire
Protection District
453855 08/28/2025 California Fire Chiefs
Association
0 1,600.00 1,600.00
Supplier Payment: Delta Dental
Insurance Company: 08/28/2025
City of Rancho
Cucamonga
08/28/2025 Delta Dental Insurance
Company
956.82 0 956.82

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SoCal Gas
09:53 AM
09/08/2025

Page 6 of 13 ends

Supplier Payment Company Check
Number Check Date Supplier Name City of Rancho
Cucamonga
Rancho
Cucamonga Fire
Protection District
Payment Amount for
Reporting Transaction
Supplier Payment: Lifeloc
Technologies Inc: 08/28/2025
City of Rancho
Cucamonga
453878 08/28/2025 Lifeloc Technologies Inc 335.85 0 335.85 Supplier Payment: Holliday Rock Co
Inc: 08/28/2025
City of Rancho
Cucamonga
453872 08/28/2025 Holliday Rock Co Inc 1,945.96 0 1,945.96 Supplier Payment: Federal Express
Corp: 08/28/2025
City of Rancho
Cucamonga
453867 08/28/2025 Federal Express Corp 46.35 0 46.35
Supplier Payment: Paul E Lenze:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Paul E Lenze 0 1,011.40 1,011.40
Supplier Payment: Gerald Campbell:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Gerald Campbell 0 528.16 528.16
Supplier Payment: Anthony Varney:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Anthony Varney 0 1,011.40 1,011.40
Supplier Payment: Brent Roberts:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Brent Roberts 0 1,086.55 1,086.55
Supplier Payment: Napa Auto Parts:
08/28/2025
City of Rancho
Cucamonga
08/28/2025 Napa Auto Parts 741.01 0 741.01
Supplier Payment: Psa Print Group:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Psa Print Group 0 367.13 367.13
Supplier Payment: James Curatalo:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 James Curatalo 0 1,011.40 1,011.40
Supplier Payment: Robert Eggers:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Robert Eggers 0 1,011.40 1,011.40
Supplier Payment: The Counseling
Team International: 08/28/2025
Rancho
Cucamonga Fire
Protection District
453914 08/28/2025 The Counseling Team
International
0 1,870.00 1,870.00
Supplier Payment: Michael R Post:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Michael R Post 0 2,331.10 2,331.10
Supplier Payment: Viola Spagnolo:
08/28/2025
Rancho
Cucamonga Fire
Protection District
453918 08/28/2025 Viola Spagnolo 0 329.56 329.56
Supplier Payment: BMC HELIX,
INC.: 08/28/2025
City of Rancho
Cucamonga
08/28/2025 BMC HELIX, INC. 14,126.62 0 14,126.62
Supplier Payment: Richard Toll:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Richard Toll 0 3,127.70 3,127.70

Page 22 ends

Council Meeting Check Register - without
SoCal Gas
09:53 AM
09/08/2025

Page 7 of 13 ends

Supplier Payment Company Check
Number Check Date Supplier Name City of Rancho
Cucamonga
Rancho
Cucamonga Fire
Protection District
Payment Amount for
Reporting Transaction
Supplier Payment: Victoria Bantau:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Victoria Bantau 0 658.62 658.62
Supplier Payment: Ronald Smith:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Ronald Smith 0 528.16 528.16
Supplier Payment: Hose-Man Inc:
08/28/2025
City of Rancho
Cucamonga
453873 08/28/2025 Hose-Man Inc 399.80 0 399.80
Supplier Payment: Kevin Walton:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Kevin Walton 0 658.62 658.62
Supplier Payment: Ralph Crane:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Ralph Crane 0 1,011.40 1,011.40
Supplier Payment: Esri: 08/28/2025 Rancho
Cucamonga Fire
Protection District
08/28/2025 Esri 0 170,000.00 170,000.00
Supplier Payment: Elite Special
Events Inc: 08/28/2025
City of Rancho
Cucamonga
453864 08/28/2025 Elite Special Events Inc 6,237.50 0 6,237.50 Supplier Payment: Cintas
Corporation: 08/28/2025
Rancho
Cucamonga Fire
Protection District
453860 08/28/2025 Cintas Corporation 0 897.96 897.96
Supplier Payment: Eric Noreen:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Eric Noreen 0 3,127.70 3,127.70
Supplier Payment: Kenneth Carnes:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Kenneth Carnes 0 185.08 185.08
Supplier Payment: John Mckee:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 John Mckee 0 1,011.40 1,011.40
Supplier Payment: Fuel Serv:
08/28/2025
City of Rancho
Cucamonga
453869 08/28/2025 Fuel Serv 7,939.70 0 7,939.70
Supplier Payment: Joe Longo:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Joe Longo 0 185.08 185.08
Supplier Payment: Pre-Paid Legal
Services Inc: 08/28/2025
City of Rancho
Cucamonga
453891 08/28/2025 Pre-Paid Legal Services
Inc
191.54 0 191.54
Supplier Payment: Michael J Ploung:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Michael J Ploung 0 1,011.40 1,011.40
Supplier Payment: Peter Magnuson:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Peter Magnuson 0 1,685.46 1,685.46

Page 23 ends

Council Meeting Check Register - without
SoCal Gas
09:53 AM
09/08/2025

Page 8 of 13 ends

Supplier Payment Company Check
Number Check Date Supplier Name City of Rancho
Cucamonga
Rancho
Cucamonga Fire
Protection District
Payment Amount for
Reporting Transaction
Supplier Payment: Gail Materials:
08/28/2025
Rancho
Cucamonga Fire
Protection District
453870 08/28/2025 Gail Materials 0 1,011.51 1,011.51
Supplier Payment: Life-Assist Inc:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Life-Assist Inc 0 936.24 936.24
Supplier Payment: Herc Rentals Inc:
08/28/2025
City of Rancho
Cucamonga
08/28/2025 Herc Rentals Inc 1,683.06 0 1,683.06
Supplier Payment: Tim Fejeran:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Tim Fejeran 0 2,250.95 2,250.95
Supplier Payment: Nancy L Sample:
08/28/2025
City of Rancho
Cucamonga
453886 08/28/2025 Nancy L Sample 259.20 0 259.20
Supplier Payment: W-Trans:
08/28/2025
City of Rancho
Cucamonga
453921 08/28/2025 W-Trans 275.00 0 275.00
Supplier Payment: Napa Auto Parts:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Napa Auto Parts 0 295.81 295.81
Supplier Payment: Verizon:
08/28/2025
City of Rancho
Cucamonga
453915 08/28/2025 Verizon 23.57 0 23.57
Supplier Payment: Michael Nauman:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Michael Nauman 0 528.16 528.16
Supplier Payment: Hudson Audio
Works: 08/28/2025
City of Rancho
Cucamonga
453874 08/28/2025 Hudson Audio Works 3,550.00 0 3,550.00 Supplier Payment: Steven Taylor:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Steven Taylor 0 2,369.46 2,369.46
Supplier Payment: Delta Dental Of
California: 08/28/2025
City of Rancho
Cucamonga
08/28/2025 Delta Dental Of California 43,813.40 0 43,813.40 Supplier Payment: Stabilizer
Solutions Inc: 08/28/2025
City of Rancho
Cucamonga
453907 08/28/2025 Stabilizer Solutions Inc 2,720.10 0 2,720.10 Supplier Payment: Terry Tuley:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Terry Tuley 0 2,369.46 2,369.46
Supplier Payment: Tom O'Brien:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Tom O'Brien 0 2,369.46 2,369.46
Supplier Payment: D & K Concrete
Company: 08/28/2025
City of Rancho
Cucamonga
453863 08/28/2025 D & K Concrete Company 1,433.08 0 1,433.08 Supplier Payment: Netfile Inc:
08/28/2025
City of Rancho
Cucamonga
453887 08/28/2025 Netfile Inc 16,100.00 0 16,100.00

Page 24 ends

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SoCal Gas
09:53 AM
09/08/2025

Page 9 of 13 ends

Supplier Payment Company Check
Number Check Date Supplier Name City of Rancho
Cucamonga
Rancho
Cucamonga Fire
Protection District
Payment Amount for
Reporting Transaction
Supplier Payment: Mary Jane
Nelson: 08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Mary Jane Nelson 0 185.08 185.08
Supplier Payment: Frontier Comm:
08/28/2025
Rancho
Cucamonga Fire
Protection District
453868 08/28/2025 Frontier Comm 0 184.89 184.89
Supplier Payment: Mr. Rock N' Roll,
Inc.: 08/28/2025
City of Rancho
Cucamonga
453884 08/28/2025 Mr. Rock N' Roll, Inc. 1,000.00 0 1,000.00 Supplier Payment: Donald R
Cloughesy: 08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Donald R Cloughesy 0 2,369.46 2,369.46
Supplier Payment: Victor Rodriguez:
08/28/2025
Rancho
Cucamonga Fire
Protection District
453917 08/28/2025 Victor Rodriguez 0 1,011.40 1,011.40
Supplier Payment: Danny G Holt:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Danny G Holt 0 1,730.68 1,730.68
Supplier Payment: Bauer
Compressors Inc: 08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Bauer Compressors Inc 0 2,248.10 2,248.10
Supplier Payment: Allan J Lee:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Allan J Lee 0 426.70 426.70
Supplier Payment: L. Dennis
Michael: 08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 L. Dennis Michael 0 1,011.40 1,011.40
Supplier Payment: Psa Print Group:
08/28/2025
City of Rancho
Cucamonga
08/28/2025 Psa Print Group 107.88 0 107.88
Supplier Payment: Jackie Deans:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Jackie Deans 0 426.70 426.70
Supplier Payment: Cameron-Daniel
Pc: 08/28/2025
City of Rancho
Cucamonga
453857 08/28/2025 Cameron-Daniel Pc 3,306.60 0 3,306.60 Supplier Payment: Nationwide
Premium Holding: 08/28/2025
City of Rancho
Cucamonga
08/28/2025 Nationwide Premium
Holding
902.23 0 902.23
Supplier Payment: Michael Eagleson:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Michael Eagleson 0 2,331.10 2,331.10
Supplier Payment: Enterprise Rent-
A-Car: 08/28/2025
Rancho
Cucamonga Fire
Protection District
453865 08/28/2025 Enterprise Rent-A-Car 0 771.48 771.48 Supplier Payment: Procure America
Llc: 08/28/2025
City of Rancho
Cucamonga
08/28/2025 Procure America Llc 44,599.01 0 44,599.01

Page 25 ends

Council Meeting Check Register - without
SoCal Gas
09:53 AM
09/08/2025

Page 10 of 13 ends

Supplier Payment Company Check
Number Check Date Supplier Name City of Rancho
Cucamonga
Rancho
Cucamonga Fire
Protection District
Payment Amount for
Reporting Transaction
Supplier Payment: Francis
Vanderkallen: 08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Francis Vanderkallen 0 1,011.40 1,011.40
Supplier Payment: David Berry:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 David Berry 0 1,011.40 1,011.40
Supplier Payment: Patrick Proulx:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Patrick Proulx 0 1,690.43 1,690.43
Supplier Payment: Lloyd Almand:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Lloyd Almand 0 426.70 426.70
Supplier Payment: Michael
Redmond: 08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Michael Redmond 0 1,011.40 1,011.40
Supplier Payment: Minuteman Press:
08/28/2025
Rancho
Cucamonga Fire
Protection District
453882 08/28/2025 Minuteman Press 0 4,067.66 4,067.66
Supplier Payment: Southern
California Edison: 08/28/2025
Rancho
Cucamonga Fire
Protection District
453905 08/28/2025 Southern California Edison 0 2,996.85 2,996.85 Supplier Payment: David W Larkin:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 David W Larkin 0 768.52 768.52
Supplier Payment: James Dague:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 James Dague 0 1,011.40 1,011.40
Supplier Payment: Richard Clabby:
08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Richard Clabby 0 817.12 817.12
Supplier Payment: Susan De
Antonio: 08/28/2025
Rancho
Cucamonga Fire
Protection District
08/28/2025 Susan De Antonio 0 1,105.73 1,105.73
Supplier Payment: State Fire
Training: 08/28/2025
Rancho
Cucamonga Fire
Protection District
453912 08/28/2025 State Fire Training 0 840.00 840.00
Supplier Payment: State Fire
Training: 08/28/2025
Rancho
Cucamonga Fire
Protection District
453911 08/28/2025 State Fire Training 0 450.00 450.00
Supplier Payment: State Fire
Training: 08/28/2025
Rancho
Cucamonga Fire
Protection District
453910 08/28/2025 State Fire Training 0 600.00 600.00

Page 26 ends

Council Meeting Check Register - without
SoCal Gas
09:53 AM
09/08/2025

Page 11 of 13 ends

Supplier Payment Company Check
Number Check Date Supplier Name City of Rancho
Cucamonga
Rancho
Cucamonga Fire
Protection District
Payment Amount for
Reporting Transaction
Supplier Payment: State Fire
Training: 08/28/2025
Rancho
Cucamonga Fire
Protection District
453909 08/28/2025 State Fire Training 0 375.00 375.00
Supplier Payment: Southern
California Edison - Remit-To: RCMU:
08/28/2025
City of Rancho
Cucamonga
453906 08/28/2025 Southern California Edison 3,991.89 0 3,991.89 Supplier Payment: C V W D:
08/28/2025
Rancho
Cucamonga Fire
Protection District
453928 08/28/2025 C V W D 0 4,182.69 4,182.69
Supplier Payment: C V W D:
08/28/2025
City of Rancho
Cucamonga
453927 08/28/2025 C V W D 284,606.97 0 284,606.97
Supplier Payment: Odp Business
Solutions Llc: 08/28/2025
Rancho
Cucamonga Fire
Protection District
453925 08/28/2025 Odp Business Solutions Llc 0 72.85 72.85 Supplier Payment: Lowes
Companies Inc: 08/28/2025
Rancho
Cucamonga Fire
Protection District
453924 08/28/2025 Lowes Companies Inc 0 2,183.10 2,183.10 Supplier Payment: Lowes
Companies Inc: 08/28/2025
City of Rancho
Cucamonga
453923 08/28/2025 Lowes Companies Inc 6,858.17 0 6,858.17 Supplier Payment: Frontier Comm:
08/28/2025
City of Rancho
Cucamonga
453922 08/28/2025 Frontier Comm 6,386.22 0 6,386.22
Supplier Payment: Southern
California Edison: 08/28/2025
City of Rancho
Cucamonga
453926 08/28/2025 Southern California Edison 41,900.26 0 41,900.26 Supplier Payment: Remmi
Construction Inc: 08/28/2025
City of Rancho
Cucamonga
453952 08/28/2025 Remmi Construction Inc 5,754.60 0 5,754.60 Supplier Payment: Remmi
Construction Inc: 08/28/2025
City of Rancho
Cucamonga
453953 08/28/2025 Remmi Construction Inc 3,500.00 0 3,500.00 Supplier Payment: M2 Image
Solutions Inc: 09/04/2025
City of Rancho
Cucamonga
453968 09/04/2025 M2 Image Solutions Inc 207.90 0 207.90 Supplier Payment: Southern
California News Group: 09/04/2025
City of Rancho
Cucamonga
453973 09/04/2025 Southern California News
Group
1,507.42 0 1,507.42
Supplier Payment: Golden Oaks Vet
Hospital: 09/04/2025
City of Rancho
Cucamonga
453960 09/04/2025 Golden Oaks Vet Hospital 400.00 0 400.00 Supplier Payment: Inland Valley
Repertory Theatre: 09/04/2025
City of Rancho
Cucamonga
09/04/2025 Inland Valley Repertory
Theatre
25,000.00 0 25,000.00
Supplier Payment: Unity Courier
Service Inc: 09/04/2025
City of Rancho
Cucamonga
453974 09/04/2025 Unity Courier Service Inc 1,359.83 0 1,359.83 Supplier Payment: Brodart Co:
09/04/2025
City of Rancho
Cucamonga
453955 09/04/2025 Brodart Co 2,079.05 0 2,079.05
Supplier Payment: Planetbids Inc:
09/04/2025
City of Rancho
Cucamonga
453971 09/04/2025 Planetbids Inc 20,190.25 0 20,190.25
Supplier Payment: K-KWoodworking:
09/04/2025
City of Rancho
Cucamonga
453965 09/04/2025 K-KWoodworking 121.43 0 121.43

Page 27 ends

Council Meeting Check Register - without
SoCal Gas
09:53 AM
09/08/2025

Page 12 of 13 ends

Supplier Payment Company Check
Number Check Date Supplier Name City of Rancho
Cucamonga
Rancho
Cucamonga Fire
Protection District
Payment Amount for
Reporting Transaction
Supplier Payment: Interwest
Consulting Group Inc: 09/04/2025
City of Rancho
Cucamonga
09/04/2025 Interwest Consulting Group
Inc
811.89 0 811.89
Supplier Payment: Katie Wellins:
09/04/2025
City of Rancho
Cucamonga
453964 09/04/2025 Katie Wellins 1,400.00 0 1,400.00
Supplier Payment: Workday Inc:
09/04/2025
City of Rancho
Cucamonga
09/04/2025 Workday Inc 440,771.00 0 440,771.00
Supplier Payment: Animal Blood
Resources International: 09/04/2025
City of Rancho
Cucamonga
453954 09/04/2025 Animal Blood Resources
International
977.30 0 977.30
Supplier Payment: Palmer
Consulting: 09/04/2025
City of Rancho
Cucamonga
09/04/2025 Palmer Consulting 6,418.18 0 6,418.18
Supplier Payment: Sound
Productions, LLC: 09/04/2025
City of Rancho
Cucamonga
09/04/2025 Sound Productions, LLC 4,848.75 0 4,848.75
Supplier Payment: Dudek:
09/04/2025
City of Rancho
Cucamonga
453957 09/04/2025 Dudek 4,936.41 0 4,936.41
Supplier Payment: San Bernardino
Cty Fire Protection Dist: 09/04/2025
Rancho
Cucamonga Fire
Protection District
453972 09/04/2025 San Bernardino Cty Fire
Protection Dist
0 955.00 955.00
Supplier Payment: Victoria Animal
Hospital: 09/04/2025
City of Rancho
Cucamonga
453975 09/04/2025 Victoria Animal Hospital 200.00 0 200.00 Supplier Payment: Impact Southern
California: 09/04/2025
City of Rancho
Cucamonga
09/04/2025 Impact Southern California 9,778.00 0 9,778.00 Supplier Payment: Placeworks:
09/04/2025
City of Rancho
Cucamonga
09/04/2025 Placeworks 12,673.75 0 12,673.75
Supplier Payment: Jennifer L. Folger:
09/04/2025
City of Rancho
Cucamonga
453963 09/04/2025 Jennifer L. Folger 2,400.00 0 2,400.00 Supplier Payment: Frontier Comm:
09/04/2025
Rancho
Cucamonga Fire
Protection District
453959 09/04/2025 Frontier Comm 0 894.62 894.62
Supplier Payment: Directv:
09/04/2025
City of Rancho
Cucamonga
453956 09/04/2025 Directv 100.99 0 100.99
Supplier Payment: First Aid 2000:
09/04/2025
City of Rancho
Cucamonga
453958 09/04/2025 First Aid 2000 4,930.86 0 4,930.86
Supplier Payment: Mariposa
Landscapes Inc: 09/04/2025
City of Rancho
Cucamonga
09/04/2025 Mariposa Landscapes Inc 1,477.51 0 1,477.51
Supplier Payment: Mesa Energy
Systems Inc: 09/04/2025
City of Rancho
Cucamonga
453969 09/04/2025 Mesa Energy Systems Inc 54,989.96 0 54,989.96 Supplier Payment: Cobra
Professionals, INC.: 09/04/2025
Rancho
Cucamonga Fire
Protection District
09/04/2025 Cobra Professionals, INC. 0 166.90 166.90
Supplier Payment: Valverde Stage
Productions Inc: 09/04/2025
City of Rancho
Cucamonga
09/04/2025 Valverde Stage
Productions Inc
50,204.13 0 50,204.13
Supplier Payment: Husky Boy
Corporation: 09/04/2025
City of Rancho
Cucamonga
453961 09/04/2025 Husky Boy Corporation 9,000.00 0 9,000.00

Page 28 ends

Council Meeting Check Register - without
SoCal Gas
09:53 AM
09/08/2025

Page 13 of 13 ends

Supplier Payment Company Check
Number Check Date Supplier Name City of Rancho
Cucamonga
Rancho
Cucamonga Fire
Protection District
Payment Amount for
Reporting Transaction
Supplier Payment: Odp Business
Solutions Llc: 09/04/2025
Rancho
Cucamonga Fire
Protection District
453970 09/04/2025 Odp Business Solutions Llc 0 583.05 583.05 Supplier Payment: Leothacue
Enterpises, Inc.: 09/04/2025
City of Rancho
Cucamonga
453967 09/04/2025 Leothacue Enterpises, Inc. 9,792.00 0 9,792.00 Supplier Payment: Allstar Fire
Equipment Inc: 09/04/2025
Rancho
Cucamonga Fire
Protection District
09/04/2025 Allstar Fire Equipment Inc 0 16,704.99 16,704.99 Supplier Payment: Land Veritas
Corporation: 09/04/2025
City of Rancho
Cucamonga
453966 09/04/2025 Land Veritas Corporation 195,000.00 0 195,000.00 Supplier Payment: Gentry General
Engineering Inc: 09/04/2025
City of Rancho
Cucamonga
09/04/2025 Gentry General
Engineering Inc
10,394.10 0 10,394.10
Supplier Payment: Inland Valley
Hope Partners: 09/04/2025
City of Rancho
Cucamonga
453962 09/04/2025 Inland Valley Hope
Partners
7,206.87 0 7,206.87
Supplier Payment: C V W D:
09/04/2025
City of Rancho
Cucamonga
453977 09/04/2025 C V W D 31,374.55 0 31,374.55
Supplier Payment: Cintas
Corporation: 09/04/2025
Rancho
Cucamonga Fire
Protection District
453976 09/04/2025 Cintas Corporation 0 2,209.65 2,209.65 Supplier Payment: Southern
California Edison: 09/04/2025
City of Rancho
Cucamonga
453978 09/04/2025 Southern California Edison 19,918.06 0 19,918.06 2,387,605.14 336,325.12 2,723,930.26

Page 29 ends

DATE:September 16, 2025
TO:Mayor and Members of the City Council
President and Members of the Board of Directors
FROM:John R. Gillison, City Manager
INITIATED BY: Jevin Kaye, Finance Director
Melanie Morris, Executive Assistant
SUBJECT: Consideration to Approve City and Fire District Weekly Check Registers for Checks Issued to Southern California Gas Company in the Total Amount of $17,363.72 Dated August 25, 2025 Through September 7, 2025. (CITY/FIRE)
RECOMMENDATION:

Staff recommends City Council/Board of Directors of the Fire Protection District approve payment of demands as presented. Weekly check register amounts are $16,397.84 and $965.88 for the City and the Fire District, respectively.

BACKGROUND:

N/A
ANALYSIS:

N/A
FISCAL IMPACT:

Adequate budgeted funds are available for the payment of demands per the attached listing.

COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:

N/A
ATTACHMENTS:

Attachment 1 - Weekly Check Register

Page 30 ends

Council Meeting Check Register - SoCal Gas
09:51 AM
09/08/2025

Page 1 of 1 ends

Page 31 ends

DATE: September 16, 2025
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Michael Parmer, Engagement and Special Programs Director Hope Velarde, Management Analyst II
SUBJECT: Consideration of Amended and Restated Reimbursement Agreement with Chaffey Joint Union High School District for School Resource Officer Services.

RECOMMENDATION:

Staff recommends the City Council approve and execute the Amended and Restated Reimbursement Agreement with the Chaffey Joint Union High School District for School Resource Officer services.

BACKGROUND:

The City of Rancho Cucamonga, through its law enforcement contract with the San Bernardino County Sheriff’s Department, provides School Resource Officer (SRO) services at Alta Loma, Etiwanda, Los Osos, and Rancho Cucamonga High Schools. SROs serve as a vital connection between law enforcement, school administration, students, and families, helping to maintain a safe and supportive learning environment. Their role includes addressing campus safety concerns, responding to and preventing incidents before they escalate, and collaborating with school staff on emergency response and student support. In addition to providing law enforcement services, SROs engage with students through education and mentorship, building trust and promoting positive decision-making while reinforcing school safety policies.

In October 2018, the City and the Chaffey Joint Union High School District entered into a cost- sharing agreement establishing the District’s reimbursement for SRO services. The agreement was amended in 2019 and 2020 to update cost provisions and address temporary cost share arrangements during the COVID-19 pandemic.

The prior agreement contained an “evergreen” clause, automatically renewing annually. The District requested that the agreement be updated to establish a defined term with an end date.

ANALYSIS:

The attached Amended and Restated Agreement incorporates the District’s request by replacing the evergreen provision with a five-year term beginning July 1, 2025, and ending June 30,2030.

All other terms, including cost-sharing, scope of services, and termination provisions, remain unchanged.

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The District will continue to reimburse the City annually for 73% of the cost of one SRO, payable in two equal installments (January and June). For Fiscal Year 2025-26, the total cost of one SRO is $394,073.

FISCAL IMPACT:

The District’s annual share of SRO services is calculated at 73% of the fully burdened cost of one SRO. For FY 2025-26, this amounts to approximately $287,673, which the District will reimburse to the City.

COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:

This item is aligned with the City’s core values of providing and nurturing an excellent quality of life for all, promoting and enhancing a safe and healthy community for all, and working together cooperatively and respectfully with each other, staff, and all stakeholders because this agreement will continue the strong partnership between the City and the District in providing safe and secure learning environments for students.

ATTACHMENTS:

Attachment 1 - Amended and Restated Reimbursement Agreement Attachment 2 - Schedule A Cost of SRO FY 25-26

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AMENDED AND RESTATED REIMBURSEMENT AGREEMENT

FOR SCHOOL RESOURCE OFFICER SERVICES
This AMENDED AND RESTATED REIMBURSEMENT AGREEMENT FOR SCHOOL RESOURCE OFFICER SERVICES (the “Agreement”) is made and entered into this 16th day of September, 2025 by and between the City of Rancho Cucamonga (hereinafter referred to as CITY) and the Chaffey Joint Union High School District (hereinafter referred to as DISTRICT), both of whom understand as follows:

WITNESSETH
WHEREAS, CITY currently funds existing School Resource Officer positions for DISTRICT through its law enforcement contract with the San Bernardino County Sheriff Department; and WHEREAS, CITY and DISTRICT first entered into a cost sharing agreement on October 17, 2018 (“Original Agreement”);
WHEREAS, CITY and DISTRICT entered into a second agreement on November 6, 2019, modifying the Original Agreement to address compensation for the FY 2019-20 and FY 2020-21 years and beyond (the “2019 Agreement”); and
WHEREAS, CITY and DISTRICT amended the 2019 Agreement on October 7, 2020 to address a temporary cost share arrangement during the COVID-19 Pandemic WHEREAS, CITY and DISTRICT now desire to establish the reimbursement rate and agreement term by adoption of this Agreement.

NOW, THEREFORE in consideration of these services and mutual conditions hereinafter provided, CITY and DISTRICT agree as follows:

A.City Provision of School Resource Officer. CITY, through its contract with the San Bernardino County Sheriff Department, will provide one school resource officer for the DISTRICT at each of the campuses of Alta Loma High School, Etiwanda High School, Los Osos High School, and Rancho Cucamonga High School. It is understood that these services are to be provided at all days and during all times when school is in session, subject to interruption by emergencies and operational needs of CITY. Said services may include at no additional cost to the DISTRICT, if mutually agreed upon by CITY, attendance at special events to be determined and agreed upon between the parties.

B.Dues of School Resource Officer. The duties and performance standards of a school resource officer, as provided by the Sheriff’s Department, are set forth in Attachment A to this Agreement.

C.School Resource Officer Equipment and Facilities. CITY and DISTRICT agree to mutually work together to ensure that all school resource officers assigned to DISTRICT

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facilities have access to a vehicle, computer, secure Virtual Private Network access as needed, telephone, and a confidential and private discussion area (ideally an office) where telephone calls and conversations can take place, in order to maximize officer time on campus.

D.DISTRICT Reimbursement of Costs. DISTRICT will annually compensate CITY for the annual cost of one School Resource Officer position, in two equal amounts, the first during January and the second in June of that fiscal year. CITY agrees to provide to DISTRICT no later than December of each fiscal year a detailed breakdown of costs for one school resource officer for that fiscal year and that detailed breakdown of costs will serve as an invoice for that fiscal year. The DISTRICT share shall be 73% (38 weeks per year) of total costs.

E.Sheriff’s Employee At All Times. It is understood by both parties that the DEPUTIES providing this service shall remain Sheriff' employee at all times and as such all responsibilities for supervision, control and assignment fall under CITY’s existing Sheriff Contract. When deemed necessary, the Superintendent of the DISTRICT and the Captain of the Rancho Cucamonga Station will work together to ensure optimum performance and effective placement and/or reassignment of a DEPUTY.

F.Assignment. This Agreement is not assignable, either in whole or in part, by DISTRICT without the prior written consent of the CITY. The laws of the State of California shall govern the rights, obligation, duties, and liabilities of the parties to this Agreement and shall also govern the interpretation of the Agreement, if in dispute.

G.Term. This Agreement shall commence on July 1, 2025 ("Effective Date") and shall continue for a period of five (5) years thereafter, terminating on June 30, 2030, unless earlier terminated in accordance with the provisions set forth herein.

H.Termination. CITY or DISTRICT terminate this Agreement at any time upon providing a thirty (30) day written notice delivered to the addresses below. In the event the Agreement is terminated by either party prior to June 30th of a fiscal year, DISTRICT shall pro-rate its final payment for services. The Agreement may be modified upon mutual agreement by both the CITY and DISTRICT.

I.Notices. Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by personal service or by mail addressed to the address of the party as set forth below or at any other address as that party may later designate by notice:

CITY: City of Rancho Cucamonga
10500 Civic Center Drive
Post Office Box 807
Rancho Cucamonga, California 91729-0807
Attention: City Manager
DISTRICT: Chaffey Joint Union High
School District
211 West Fifth Street
Ontario, California 91762
Attention: Superintendent

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J.Integration. This Agreement constitutes the entire agreement between CITY and DISTRICT regarding the matters set forth herein, and supersedes any and all prior and/or contemporaneous oral or written negotiations, agreements or understandings.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date hereinabove written:

CHAFFEY JOINT UNION HIGH

SCHOOL DISTRICT
___________________________
Dr. Mathew Holton Superintendent

CITY OF RANCHO CUCAMONGA
John Gillison City Manager
ATTEST:
__________________________________
Kim Sevy
City Clerk

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ATTACHMENT A

PERFORMANCE STANDARDS

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1 - SCHOOL RESOURCE OFFICER
FY 2025-26
COST

0.03 - Lieutenant 13,219 1

0.14 - Sergeant 46,421 1

1.00 - School Resource Officer 229,647 1

0.20 - Office Specialist 19,814 1

1.00 - Marked Unit 22,659 2
Dispatch Services 21,072 1

1.00 - HTs (Amortization, Access & Maintenance) 1,602

1.00 - Taser Replacement (Amortized over 5-years) 1,032 Administrative Support 1,655
Office Automation 4,071
Body Worn Cameras 1,360
Vehicle Insurance 3,472
Personnel Liability & Bonding 28,049 Workers' Comp Experience Modification - County Administrative Cost - Cost for FY2025-26 $ 394,073 1-4
1 2
3 4

LAW ENFORCEMENT SERVICES CONTRACT

COST OF ONE SCHOOL RESOURCE OFFICER
FY 2025-26

SCHEDULE A
Personnel costs include salary and benefits and are subject to change by Board of Supervisors’ action. Changes in salary and benefit costs will be billed to the City on a quarterly invoice.

Vehicle costs do not include fuel and maintenance. The City is responsible for fuel, repair and maintenance of all contract vehicles, including collision damage. All fuel, repair and maintenance costs incurred by the County will be billed to the City on a quarterly invoice.

No replacement cost is included for grant funded or donated vehicles.

Services and supplies will be billed to the City on a quarterly invoice.

LEVEL OF SERVICE
The cost for Workers' Comp Exp Mod & County Administrative Cost are based on the city's specific amounts listed on their respective Schedule A. Those amounts are calculated on the total cost of all of the salaries and benefits included on the Schedule A. No recommendation is being presented here as to how each city should calculate a School District's portion of those costs related to their SRO's.

ATTACHMENT 2

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DATE: September 16, 2025
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Matt Marquez, Economic Development Director Flavio Nuñez, Management Analyst II
SUBJECT: Consideration to Approve an Exclusive Negotiating Agreement (ENA) Between the City of Rancho Cucamonga and Pelican Communities, LLC Concerning the Potential Disposition and Development of City-owned Property Located at 7089 and 7092 Etiwanda Avenue (APN’s 0227-121- 56-0000; 0227-121-55-0000). (CITY)
RECOMMENDATION:

Staff recommends the City Council approve an Exclusive Negotiating Agreement (ENA) between the City of Rancho Cucamonga and Pelican Communities, LLC concerning the potential disposition and development of city-owned property located at 7092 and 7089 Etiwanda Avenue (APN’s 0227-121-56-0000; 0227-121-55-0000).

BACKGROUND:

In 2019, the City issued a Request for Proposals (RFP) for the preservation and adaptive reuse of the historic Etiwanda Railway Station (the “Depot Parcel”) located at 7092 Etiwanda Avenue.

Several proposals were received; however, each proposal requested a subsidy to cover the cost of repairs and renovations necessary to make the building suitable for occupancy. The RFP process also uncovered the lack of space for parking required for the various proposed uses. At the time, the City lacked the financial resources to support such an investment and did not own the adjacent property for an additional parking area (7089 Etiwanda Avenue), and as a result, the RFP process did not lead to the advancement of the project. This process also made it apparent that the development of the surrounding area would help financially support the adaptive reuse and preservation of the Depot Parcel, and in March of 2024, the City acquired the 7089 Etiwanda Avenue property.

On April 16, 2025, the Department of Housing and Community Development (HCD) confirmed that all requirements of the Surplus Land Act, Government Code Sections 54220-54234 (“Act”), were satisfied for the disposal of the property located at 7092 Etiwanda Avenue (APN: 0227-121- 55-0000). Additionally, the adjacent property at 7089 Etiwanda Avenue (APN: 0227-121-56-0000) was declared surplus by the City Council on December 18, 2024. In accordance with the Act, the City issued a 60-day Notice of Availability that included both 7089 and 7092 Etiwanda Avenue.

The City engaged in negotiations with the responding entities during the 90-day negotiating period in accordance with the Act. Of the four responses, only the proposal of Pelican Communities, LLC (“Developer”) met the requirements of the Act.

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ANALYSIS:

Since the dissolution of redevelopment agencies in 2012, California has faced ongoing challenges in the production of affordable housing. Before its elimination, the City of Rancho Cucamonga’s former Redevelopment Agency played a key role in addressing local housing needs, facilitating the development of 1,841 affordable multi-family units for families and seniors, and providing 117 first-time homebuyer loans to income-qualified households. The last affordable housing project completed by the former Agency was Day Creek Villas, a 140-unit senior rental community located at 12250 Firehouse Court, which opened in 2020.

Despite these successes, the State continues to experience a persistent shortfall in housing production, further exacerbating the affordability crisis. In response, the State’s Surplus Land Act requires that publicly owned land no longer needed by government agencies be offered first for affordable housing development before it may be sold or leased for private or commercial use.

In alignment with these goals, the Developer has expressed interest in pursuing a for-sale affordable housing project on City-owned land, which would also include the restoration of the Depot Parcel. In accordance with the requirements of the Surplus Land Act, a minimum of 25% of the for-sale units must be restricted pursuant to a recorded covenant for sale to lower-income households, at an affordable housing cost for not less than 45 years. The initial occupants of the restricted units must be lower income households, and the restricted units must be subject to an equity sharing agreement. HCD annually publishes qualifying income limits for lower income households. In 2025, the income limit for a four-person lower income household in San Bernardino County is $89,500, which is approximately 86% of the area median income in San Bernardino County. Additionally, the Developer has proposed that the remaining units be sold to households earning between 90% and 120% of Rancho Cucamonga’s area median income 1, which in 2025 equates to approximately $101,246 to $134,995 for a four-person household.

The Developer’s vision for the housing development proposes a “Housing for Heroes” program.

The program would target first responders such as firefighters, police officers, as well as nurses, teachers, public works staff, and other government employees looking to purchase their first home. The other component of the overall project development is preserving and reviving the historic Etiwanda Railway Station. The initial proposal includes restoring the Depot Parcel, and some of the proposed ideas include using it as a small history exhibit, neighborhood meeting space, or community trail stop.

The Developer has indicated a willingness to invest significant resources in project analysis and design and to justify that investment of resources has requested to enter exclusive negotiations with the City to evaluate the feasibility of the proposed project. This is a standard request for this point in the pre-entitlement process. The proposed Exclusive Negotiating Agreement (ENA) does not obligate the City to sell the property or approve any project; however, it provides the selected Developer with assurance that the City will not negotiate simultaneously with other parties during the term of the ENA while the City and Developer attempt to determine if the proposed project is feasible. This type of Agreement can lead to a Disposition and Development Agreement (DDA) for the development of the proposed project if mutually acceptable terms are reached, or both the City and Developer may conclude negotiations without reaching any agreement. Rancho Cucamonga’s experience with ENA’s includes both outcomes.

The ENA establishes an 18-month negotiation period, during which the City and Developer will 1 Source: ESRI Forecasts for 2025 and 2030. U.S. Census Bureau 2000 2010, Community Profile Report.

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work to define project terms and pricing, evaluate development proposals, prepare necessary plans and technical studies, and ensure compliance with the California Environmental Quality Act (CEQA), with the goal of executing a finalized DDA. At the end of this time period, if the parties are still negotiating in good faith the time period may be extended, or the parties can terminate the Agreement if either or both have determined that there is no feasible project. Feasibility includes both practical development aspects as well as financial aspects relating to the affordable products proposed.

FISCAL IMPACT:

An appraisal is required to determine the property's value. Funding for the appraisal, in the amount of $10,500.00, will be provided from the Economic Development General Operations Fund (F001- CC301-6200-SC1404). This item could be reimbursed later depending on whether the project proceeds forward.

COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:

This action is in keeping with the Council’s vision to create an equitable, sustainable, and vibrant City, by setting the stage for appropriate, high-quality reuse of these properties in the future.

ATTACHMENTS:

Attachment 1 – Exclusive Negotiating Agreement for an Affordable Housing Development at the Etiwanda Depot
Attachment 2 – Pelican Communities Letter

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EXCLUSIVE NEGOTIATING AGREEMENT

FOR AN AFFORDABLE HOUSING DEVELOPMENT AT THE ETIWANDA DEPOT This EXCLUSIVE NEGOTIATING AGREEMENT (“ENA”) is dated as of September 16, 2025 (“Effective Date”) and is entered into by and between the CITY OF RANCHO CUCAMONGA, a municipal corporation (the “City”), and PELICAN COMMUNITIES, LLC, a California limited liability company (the “Developer”). The City and the Developer are sometimes individually referred to herein as a “Party” and are sometimes collectively referred to herein as the “Parties.”

R E C I T A L S
A. The City owns the land in the City of Rancho Cucamonga, California described on Exhibit “A” (the “Property”).

B. The City and Developer desire to discuss the terms of a sale or lease of the Property to Developer, and the terms to achieve on the Property development of an affordable for-sale residential project and restoration of the Etiwanda Train Station, with the overall final project to include a community club house and small retail shop (“Project”).

C. Developer intends to incur significant costs analyzing and designing the Project, and Developer has therefore requested that City agree to negotiate with Developer on an exclusive basis to establish the terms and conditions of a “disposition and development agreement” for the sale of the Property and development of the Project (“DDA”).

D. It is anticipated that during the term of this ENA, City staff and consultants and attorneys of the City will devote substantial time and effort in meeting with the Developer and its representatives, reviewing proposals, plans and reports, negotiating and preparing the DDA document, possibly obtaining consultant advice and reports, and complying with the California Environmental Quality Act (“CEQA”) so that the negotiated DDA can be completed, approved and executed.

E. On December 19, 2024, pursuant to Resolution 2024-110 of the City Council of the City of Rancho Cucamonga declared the Property to be surplus property based on Government Code Section 54221.

F. The City of Rancho Cucamonga, is authorized to allocate up to $1,150,000 of funds from the Prohousing Incentive Program (“PIP”) received by the City from a grant from the State of California Housing and Community Development Department, which amount, in full, may be allocated by the City Manager to the Project on or before March 31, 2026 in connection with a DDA entered into between the City and Developer pursuant to the terms hereof.

NOW, THEREFORE, the Parties hereto agree as follows:

1. The term of this ENA shall commence on the date hereof and shall end on the earlier of: (i) the date that is eighteen (18) months after the date of this ENA, as such period may be extended as set forth below under this Section 1, or (ii) the date on which the City terminates this ENA as provided in Section 2 below (the “ENA Period”). Provided that City has not terminated this ENA pursuant to Section 2 below, the ENA period may be extended by the

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mutual written agreement of Developer and the City Manager for one additional period of up to six (6) months.

2. The City Manager may terminate this ENA if the Developer should fail to comply with or perform any provisions of this ENA or if the City Manager determines that material progress is not being made in the negotiations as a result of actions or inactions of Developer.

Developer may terminate this ENA at any time by giving written notice to the City that it for any reason no longer desires to pursue the acquisition or development of the Property.

3. During the ENA Period (as extended under Section 1, if applicable), the City shall negotiate exclusively and in good faith with Developer concerning the proposed acquisition and entitlement of the Property as well as the terms of any loans or advancement of housing funds as noted below.

4. Developer shall deliver the materials and information identified in Exhibit “B” attached hereto to the City within the times set forth in Exhibit “B”.

5. The City shall have the right but not the obligation to advance up to $1,150,000 of funds from the PIP program to Developer in a loan. In the discretion of the City Manager, such funds may be advanced for: preliminary architectural and engineering services, environmental review and related assessments, site due diligence and surveying, feasibility and market studies related to the Project, legal and entitlement-related costs, and other soft costs customary and necessary for the project development. In the discretion of the City Manager and subject to applicable program conditions, PIP funds that are advanced may be secured by: (i) an assignment of plans and specifications agreed to by architect, engineers, and contractors for the project, assigning to the City in the event of default (as defined later in this paragraph), all such plans, specifications or contractor documents related to the project; and (ii) a deed of trust on the property, once acquired by developer, securing a note for the forgivable loan which requires that the loan be repaid if an event of default occurs [before a date that is the completion date of the project]. Event of defaults as used in this paragraph may include, (i) failure to construct the project by the completion date, subject to force majeure delay, (ii) failure to record a deed of trust in escrow to secure the forgivable loan; (iii) failure to issue to the City a lender’s policy of title insurance on close of escrow for the acquisition of the Property, (iv) a default under this agreement or under other loans against the Property. A condition to disbursal of such funds, if any, shall be the receipt by the City of reasonable supporting documentation evidencing the expenditure by Developer of such funds. The City Manager shall, in connection with any advance of funds as contemplated in this paragraph, have the authority to execute a subordination agreement subordinating the deed of trust securing the loan to the deed of trust that secures any construction financing necessary for the Project.

6. The City and Developer acknowledge that all applicable requirements of CEQA must be met in order for City to approve entitlements and enter into a DDA, and that this may require reports and analyses for CEQA purposes (collectively, the

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“CEQA Documents”). The Developer will, at its cost, reasonably cooperate with the City in the City’s preparation of the CEQA Documents.

7. The Parties acknowledge that neither Party is under any obligation whatsoever to enter into a DDA or participate in the Project, and that notwithstanding their approval of this ENA, each Party shall have the right to disapprove any proposed DDA in its sole and absolute discretion, and in that regard, each Party hereby expressly agrees that the City and Developer shall not be bound by any implied covenant of good faith and fair dealing in connection with such approval or disapproval of any proposed DDA. In the event of the expiration or earlier termination of this ENA, the City shall be free to negotiate with any persons or entities with respect to the Property.

8. The Developer shall indemnify, defend, and hold the City and City’s officers, directors, members, employees, agents, contractors and affiliated entities (collectively, the “City Representatives”) harmless from any and all third party litigation challenging this ENA or the DDA (based on CEQA noncompliance or otherwise). The Developer’s obligations under the preceding sentence arising prior to the expiration or earlier termination of this ENA (as applicable) shall survive the expiration or earlier termination of this ENA. In order to limit the cost of its defense and indemnification under this paragraph, in the event of any such litigation, if and when requested to do so in writing by Developer, City agrees to cancel and rescind the ENA, DDA and/or any other agreement or approval challenged in the litigation.

9. The Developer represents and warrants that its undertakings pursuant to this ENA are for the purpose of development of the Property and not for speculation in land, and the Developer recognizes that, in view of the importance of the development of the Property to the general welfare of the community, the qualifications and identity of the Developer and its principals are of particular concern to City; therefore, this ENA may not be assigned by the Developer without the prior express written consent of the City Manager in his sole and absolute discretion. However, the City acknowledges that the Developer may intend to form a new entity to be the developer entity that will be party to the DDA that is controlled by the parties comprising the Developer, and a change in entity name, form or membership with respect to Developer shall be a permitted assignment, provided that the current owner(s) of Developer directly or indirectly control, and own a controlling majority of, the assignee entity, all as shown by reasonable evidence acceptable to the City Manager.

10. Any notice, request, approval or other communication to be provided by one Party to the other shall be in writing and provided by certified mail, return receipt requested, or a reputable overnight delivery service (such as Federal Express) and addressed as follows:

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If to the Developer:

Pelican Communities
1601 Dove Street, Suite 250
Newport Beach, CA 92660
Attn: Richard Hamm
If to the City:

City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Attn: City Manager
Notices shall be deemed delivered: (i) if sent by certified mail, then upon the date of delivery or attempted delivery shown on the return receipt; or (ii) if delivered by overnight delivery service, then one (1) business day after delivery to the service as shown by records of the service.

11. This ENA constitutes the entire agreement of the Parties hereto with respect to the subject matter hereof. There are no agreements or understandings between the Parties and no representations by either Party to the other as an inducement to enter into this ENA, except as may be expressly set forth herein, and any and all prior discussions and negotiations between the Parties are superseded by this ENA.

12. This ENA may not be altered, amended or modified except by a writing duly authorized and executed by all Parties.

13. No provision of this ENA may be waived except by an express written waiver duly authorized and executed by the waiving Party.

14. If any Party should bring any legal action or proceeding relating to this agreement or to enforce any provision hereof, the Parties agree that any legal action or proceeding or agreed-upon arbitration or mediation shall be filed in and shall occur in the County of San Bernardino.

15. The interpretation and enforcement of this ENA shall be governed by the laws of the State of California.

16. Time is of the essence of each and every provision hereof in which time is a factor.

17. This ENA may be executed in counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same ENA.

IN WITNESS WHEREOF, the Parties hereto have executed this ENA as of the day and year first written above.

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CITY:

CITY OF RANCHO CUCAMONGA,
a municipal corporation
By:

L. Dennis Michael, Mayor
DEVELOPER:

PELICAN COMMUNITIES, LLC,
a California limited liability company
By:
________________________________
________________________________
Attest:

Kim Sevy, City Clerk
Approved as to Form:

Nicholas R. Ghirelli, City Attorney

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EXHIBIT “A”

DESCRIPTION OF PROPERTY
APN 0227-121-56-0000
Parcel 1 of Parcel Map No. 19247, in the City of Rancho Cucamonga, County of San Bernardino, State of California, as per map filed in Book 238 of Parcel Maps, Pages 76 through 79, inclusive, in the office of the county recorder of said county.

APN 0227-121-55-0000
Parcel 1 of Parcel Map No. 19247, in the City of Rancho Cucamonga, County of San Bernardino, State of California as per map filed in Book 238 of Parcel Maps, Pages 76, inclusive, in the office of the county recorder of said county.

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EXHIBIT “B”

DEVELOPMENT PLAN

1. Within two hundred (200) days of the Effective Date, Developer shall deliver the following items for City staff review and preliminary approval:
a. Preliminary site plan and architectural concept drawings shall be ninety percent (90%) complete at a minimum identifying the location, building envelopes, general configuration, uses of the buildings and site, parking and traffic circulation, and proposed design characteristics of the Project. b. Conceptual development program (“Development Program”) for the Project that includes a breakdown of the proposed scope of development including a range of building square footage by land use and range of square footage and number of parking spaces and landscaped areas, improvements, approximate number and mix of any residential units, proposed public amenities, circulation, and other general uses. c. Prepare at least ninety percent (90%) completed preliminary architectural drawing and submit a concept plan for the adaptive reuse of the historic Etiwanda Depot building. The plans should have a narrative description of the adaptive reuse of the building, including historic preservation strategies and intended uses. The plan shall show circulation, access, including ADA compliance, and parking, cost estimates and financing approach.

2. Within two hundred thirty (230) days of the Effective Date but not more than thirty (30) days from the date of the delivery of the concept plan referred to in Section 1 hereof, Developer and City staff shall determine the likely type and schedule for obtaining entitlements necessary for construction of the Project including, but not limited to, discretionary permits.

3. Within two hundred (200) days of the Effective Date, Developer shall deliver to the City for Owner staff review and approval, a preliminary financing plan for the proposed Project.

4. Within two hundred (200) days of the Effective Date, Developer shall obtain and review a Phase I environmental (hazmat) report for the Property, and if recommended by the Phase I, Developer shall promptly obtain a Phase II report subject to entering into a reasonable right of entry agreement with City. Developer shall promptly deliver copies to the City when received.

5. Within two hundred (200) days of the Effective Date, Developer shall obtain and review a preliminary report for the Property from a title company selected by Developer and copies of the documents listed as title exceptions therein and an ALTA survey and shall deliver copies of the reports, documents and survey to the Owner together with a written description of

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any objections Developer may have to any of the title exceptions (and the rationale for the objections).

6. Within two hundred sixty (260) days of the Effective Date, Developer shall submit to the City a schedule of development setting forth the proposed timetable for the commencement, substantial completion, and final completion of the Project (the “Development Schedule”).

7. Within three hundred (300) days of the Effective Date, Developer shall deliver to the City a fully completed and executed development application.

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ATTACHMENT 2

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DATE:September 16, 2025
TO:Mayor and Members of the City Council
President and Members of the Board of Directors
FROM:John R. Gillison, City Manager
INITIATED BY: Maritza Martinez, Public Works Services Director Mike McCliman, Fire Chief
Andy Miller, Facilities Superintendent
Mark Medina, Management Analyst I
SUBJECT: Consideration to Approve a Single-Source Procurement and Execute a Contract with Enko Systems, Inc. for Fire Alarm Monitoring, Installations, Inspections, and Testing in an Amount Not to Exceed $150,000 for FY 2025/2026. (CITY/FIRE)
RECOMMENDATION:

Staff recommends the City Council and Fire Board of Directors approve a single-source procurement and execute a contract with Enko Systems, Inc. for Fire Alarm Monitoring, Installations, Inspections, and Testing effective July 1, 2025 through June 30, 2026 not to exceed $150,000 for City and Fire District facilities.

BACKGROUND:

The City previously contracted fire alarm monitoring services with Mijac Alarm since 1990. Mijac Alarm was purchased by Bay Alarm in December 2021. The City, with the help and guidance of California Intergovernmental Risk Authority (CIRA), worked with Bay Alarm to come to an agreement on a contract, however those efforts were unsuccessful due to an inability to reach an agreement on contract indemnity language. As a result, the City received notice from Bay Alarm in May 2022 stating all fire alarm monitoring services would discontinue effective June 2022.

Since City and Fire District facilities cannot be occupied without fire alarm monitoring services, staff contracted Enko Systems Inc. with a single-source procurement of services. Staff selected Enko Systems, Inc. due to their prior experience in working on fire alarm panels in the past as a subcontractor of Mijac Alarm at various city facilities. These fire alarm panels are considered proprietary equipment and Enko Systems, Inc. is the only vendor in southern California authorized to work on them. The City and Fire District executed two separate contracts with Enko Systems, Inc. in June 2022 for the installation and programming needed for the City and Fire District’s existing fire alarm systems to communicate with their monitoring system and for annual fire alarm monitoring. The City and Fire District executed contracts with Enko Systems, Inc. in 2023 followed by 2024 for fire alarm monitoring services only through FY 2024/2025.

The City Manager has approved contracts and a single-source procurement with Enko Systems, Inc. for FY 22/23 and 23/24 with a not to exceed amount of $100,000 each year. During FY 24/25,

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City Council and Fire Board of Directors approved a contract and single-source procurement with Enko Systems, Inc. for a third year to include the addition of services at Fire Station 8 and any unforeseen extra work in a total amount not to exceed $150,000.

ANALYSIS:

In August 2025, Enko Systems, Inc. provided a proposal to continue service with the City and the Fire District during FY 2025/2026 with no rate increase. Due to Enko Systems, Inc. being the only authorized vendor to work on the existing proprietary fire alarm panels and the need to ensure uninterrupted fire alarm monitoring, Staff recommends the execution of a new contract and a single-source procurement of fire alarm monitoring, installations, inspections, and testing with Enko Systems, Inc. be approved. If approved, the term of the contract will be effective July 1, 2025 through June 30, 2026 with a not to exceed limit of $150,000. A copy of this agreement is available in the City Clerk’s Office.

FISCAL IMPACT:

The approved FY 2025-2026 budget includes sufficient funding in various contract services budget line items for City and Fire District fire alarm monitoring, installations, inspections, and testing. Enko Systems, Inc. is not requesting a rate increase for FY 2025/2026.

COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:

This item addresses the City Council’s core value of promoting and enhancing a safe and healthy community for all by ensuring City facilities are properly secured and monitored.

ATTACHMENTS:

Attachment 1 – Single-Source Justification

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08/18/25

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DATE: September 16, 2025
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Maritza Martinez, Public Works Services Director Daniel Akers, Public Works Services Deputy Director
Paige Eberle, Management Analyst II
SUBJECT: Consideration of a Contract with Mariposa Landscape, Inc. for LMD-1 Parks Landscape and Maintenance in the Amount of $348,229. (CITY) RECOMMENDATION:

Staff recommends City Council:

1. Award and authorize the execution of a professional services agreement for LMD-1 Parks Landscape and Maintenance to Mariposa Landscapes Inc., of Irwindale, California, effective October 1, 2025, for a one-year term with an option to renew in one (1) year increments up to a total of six (6) additional years, in an amount not to exceed $348,229 for FY 2025/26, and an estimated $2,750,473 over seven years, contingent upon approval of future budgets.

2. Authorize an expenditure in an amount not to exceed $348,229 for FY 2025/26.

BACKGROUND:

The Public Works Services Department and the Procurement Division routinely issue requests for proposals to ensure vendor services remain competitive. Since the end of 2016, LMD-1 Parks Landscape and Maintenance has been maintained at a ‘C’ Level Service. Through the recently completed procurement process, we will be able to sustain the service level in LMD-1 at ‘C’ Level Service with Mariposa Landscapes Inc.

The updated specifications were submitted to the Procurement Division to prepare a formal Request for Proposals (RFP). Procurement prepared and posted RFP #25/26-004 for LMD-1 Parks Landscape and Maintenance. There were 365 vendors notified; 27 prospective bidders downloaded or viewed the bid package, and five (5) responses were received.

ANALYSIS:

An evaluation committee of City staff conducted a thorough analysis of the RFP responses and scored and ranked the five (5) responsive proposals in accordance with the RFP evaluation criteria listed in Table 1. Cost is just one factor in the evaluation of RFP responses; therefore, the low bidder will not necessarily be awarded a contract. Table 2. Reflects the vendor rankings.

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Table 1. Evaluation Criteria for Written Proposals
Criteria Description Weight
Vendor Expertise 10%
Quality of proposed goods or services 15%
Extent to which the Vendor’s goods or services
meet the City’s and RCFPD’s needs
25%
Vendor’s history and resources available to
provide the required services
15%
Experience and professional qualifications of
staff
20%
Cost 15%
Table 2. Vendor Ranking for Written Proposals
Rank Vendor Score
1 Mariposa Landscapes, Inc. 75
2 Colts Landscape, Inc. 70
3 BrightView Landscape Services 66
4 JAS Landscapes LLC 57
5 Stay Green, Inc. 60
Based on the ranking, Mariposa Landscapes, Inc of Irwindale, California was determined to be the most responsive contract providing the best value while meeting the scope of services and specifications required. Therefore, staff recommends City Council approve award and authorize the execution of a professional services agreement for LMD-1 Parks Landscape and Maintenance to Mariposa Landscapes Inc., of Irwindale, California, effective October 1, 2025 for a one-year term with an option to renew in one (1) year increments up to a total of six (6) additional years, in an amount not to exceed $348,229 for FY 2025/26, and an estimated $2,750,473 over seven years, contingent upon approval of future budgets.

The chart below has been prepared to illustrate the estimated annual funding requirements for the full contract term. Please note, this is only an estimate, and the amounts below could vary.

Fiscal Year
Prior Year
Costs Est. Annual Increase (4%) Total Costs
FY 2025/26 $348,229
FY 2026/27 $348,229 $13,930 $362,159
FY 2027/28 $362,159 $14,490 $376,649
FY 2028/29 $376,649 $15,070 $391,719
FY 2029/30 $391,719 $15,670 $407,389
FY 2030/31 $407,389 $16,300 $423,689
FY 2031/32 $423,689 $16,950 $440,639
Grand Total $ 2,750,473
A copy of the proposed agreement contract is attached hereto.

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FISCAL IMPACT:

The approved FY 25/26 Budget includes funding for LMD-1 Parks Landscape and Maintenance in account F130 CC319 SC2105.

The contract spending limit of $348,229 includes a contingency of $31,660 for unforeseen work resulting from wind events or other emergencies.

COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:

This item addresses the City Council’s core values of promoting and enhancing a safe and healthy community for all, while providing high quality outdoor spaces.

ATTACHMENTS:

Attachment 1 – Proposed Agreement

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City of Rancho Cucamonga

CONTRACT NUMBER
2025-113

CITY OF RANCHO CUCAMONGA

PUBLIC WORKS SERVICES DEPARTMENT

CONTRACT
MARIPOSA LANDSCAPES, INC.

FOR
LMD-1 PARKS LANDSCAPE AND MAINTENANCE

AWARD DATE:

September 16, 2025
ATTACHMENT 1

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AGREEMENT FOR

PROFESSIONAL SERVICES

THIS AGREEMENT is made and entered into this 1st day of October 2025, by and between the City of Rancho Cucamonga, a municipal corporation (“City”) and Mariposa Landscapes, Inc, a corporation (“Contractor”).

RECITALS

A. City has heretofore issued its request for proposals to perform the following services: LMD-1 Parks Landscape and Maintenance (RFP 25/26-004) (“the Project”).

B. Contractor has submitted a proposal to perform the services described in Recital “A”, above, necessary to complete the Project.

C. City desires to engage Contractor to complete the Project in the manner set forth and more fully described herein.

D. Contractor represents that it is fully qualified and licensed under the laws of the State of California to perform the services contemplated by this Agreement in a good and professional manner.

AGREEMENT

NOW, THEREFORE, in consideration of performance by the parties of the mutual promises, covenants, and conditions herein contained, the parties hereto agree as follows:

1. Contractor’s Services.

1.1 Scope and Level of Services. Subject to the terms and conditions set forth in this Agreement, City hereby engages Contractor to perform all services described in Recitals “A” and “B” above, including, but not limited to landscape and irrigation maintenance; all as more fully set forth in RFP 25/26-004, attached hereto as Exhibit A, Contractor’s proposal, dated June 11, 2025 attached hereto as Exhibit B, and Schedule of Lump Sum and Unit Costs attached hereto as Exhibit C, hereinafter entitled “Scope of Work”, and incorporated by reference herein.

The nature, scope, and level of the services required to be performed by Contractor are set forth in the Scope of Work and are referred to herein as “the Services.” In the event of any inconsistencies between the Scope of Work and this Agreement, the terms and provisions of this Agreement shall control.

1.2 Revisions to Scope of Work. Upon request of the City the Contractor will promptly meet with City staff to discuss any revisions to the Project desired by the City.

Contractor agrees that the Scope of Work may be amended based upon said meetings, and, by amendment to this Agreement, the parties may agree on a revision or revisions to Contractor’s compensation based thereon. A revision pursuant to this Section that does not increase the total City of Rancho Cucamonga

CONTRACT NUMBER
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cost payable to Contractor by more than ten percent (10%) of the total compensation specified in Section 3, may be approved in writing by City’s Manager without amendment.

1.3 Time for Performance . Contractor shall perform all services under this Agreement in a timely, regular basis consistent with industry standards for professional skill and care, and in accordance with any schedule of performance set forth in the Scope of Work, or as set forth in a “Schedule of Performance”, if such Schedule is attached hereto as Exhibit “N/A”.

1.4 Standard of Care . As a material inducement to City to enter into this Agreement, Contractor hereby represents that it has the experience necessary to undertake the services to be provided. In light of such status and experience, Contractor hereby covenants that it shall follow the customary professional standards in performing the Services.

1.5 Familiarity with Services . By executing this Agreement, Contractor represents that, to the extent required by the standard of practice, Contractor (a) has investigated and considered the scope of services to be performed, (b) has carefully considered how the services should be performed, and (c) understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. Contractor represents that Contractor, to the extent required by the standard of practice, has investigated any areas of work, as applicable, and is reasonably acquainted with the conditions therein. Should Contractor discover any latent or unknown conditions, which will materially affect the performance of services, Contractor shall immediately inform City of such fact and shall not proceed except at Contractor’s risk until written instructions are received from the City Representative.

2. Term of Agreement. The term of this Agreement shall become effective as of the date of the mutual execution by way of both party’s signature (the “Effective Date”) through June 30, 2026. No work shall be conducted; service or goods will not be provided until this Agreement has been executed and requirements have been fulfilled.

Parties to this Agreement shall have the option to renew in one (1) year increments to a total of six (6) additional years , unless sooner terminated as provided in Section 14 herein. Prior to entering into an agreement for an annual extension the Contractor may request a Cost -of-living Increase in an amount not to exceed the increase in the March index of the Consumer Price Index All Urban Consumers for the Riverside-San Bernardino-Ontario, California area published by the U.S. Department of Labor, Bureau of Labor Statistics. Options to renew are contingent upon the City Manager’s approval, subject to pricing review, and in accordance with all Terms and Conditions stated herein unless otherwise provided in writing by the City.

3. Compensation.

3.1 Compensation. City shall compensate Contractor as set forth in Exhibit C, provided, however, that full, total and complete amount payable to Contractor shall not exceed three hundred f orty eight thousand, two hundred twenty ni ne dollars ($348,229) for services during the City’s fiscal year ending June 30, 2026, including all out-of-pocket expenses, unless additional compensation is approved by the City Manager or City Council. City shall not

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withhold any federal, state or other taxes, or other deductions. However, City shall withhold not more than ten percent (10%) of any invoice amount pending receipt of any deliverables reflected in such invoice. Under no circumstance shall Contractor be entitled to compensation for services not yet satisfactorily performed.

The parties further agree that compensation may be adjusted in accordance with Section 1.2 to reflect subsequent changes to the Scope of Services. City shall compensate Contractor for any authorized extra services as set forth in Exhibit C.

4. Method of Payment.

4.1 Invoices. Contractor shall submit to City monthly invoices for the Services performed pursuant to this Agreement. The invoices shall describe in detail the Services rendered during the period and shall separately describe any authorized extra services. Any invoice claiming compensation for extra services shall include appropriate documentation of prior authorization of such services. All invoices shall be remitted to the City of Rancho Cucamonga, California.

4.2 City shall review such invoices and notify Contractor in writing within ten (10) business days of any disputed amounts.

4.3 City shall pay all undisputed portions of the invoice within thirty (30) calendar days after receipt of the invoice up to the not-to-exceed amounts set forth in Section 3.

4.4 All records, invoices, time cards, cost control sheets and other records maintained by Contractor relating to services hereunder shall be available for review and audit by the City.

5. Representatives.

5.1 City Representative . For the purposes of this Agreement, the contract administrator and City representative shall be Maritza Martinez, Public Works Services Director, or such other person as designated in writing by the City (“City Representative”). It shall be Contractor’s responsibility to assure that the City Representative is kept informed of the progress of the performance of the services, and Contractor shall refer any decisions that must be made by City to the City Representative. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the City Representative.

5.2 Contractor Representative. For the purposes of this Agreement, Terry Noriega, President, is hereby designated as the principal and representative of Contractor authorized to act in its behalf with respect to the services specified herein and make all decisions in connection therewith (“Contractor’s Representative”). It is expressly understood that the experience, knowledge, capability and reputation of the Contractor’s Representative were a substantial inducement for City to enter into this Agreement. Therefore, the Contractor’s Representative shall be responsible during the term of this Agreement for directing all activities

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of Contractor and devoting sufficient time to personally supervise the services hereunder.

Contractor may not change the Responsible Principal without the prior written approval of City.

6. Contractor’s Personnel.

6.1 All Services shall be performed by Contractor or under Contractor’s direct supervision, and all personnel shall possess the qualifications, permits, and licenses required by State and local law to perform such Services, including, without limitation, a City business license as required by the City’s Municipal Code.

6.2 Contractor shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Services and compliance with the standard of care set forth in Section 1.4.

6.3 Contractor shall be responsible for payment of all employees’ and subcontractors’ wages and benefits, and shall comply with all requirements pertaining to employer’s liability, workers’ compensation, unemployment insurance, and Social Security. By its execution of this Agreement, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code and agrees to comply with such provisions before commencing the performance of the Services.

6.4 Contractor shall indemnify, defend and hold harmless City and its elected officials, officers and employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from Contractor’s violations of personnel practices and/or any violation of the California Labor Code. City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor’s failure to promptly pay to City any reimbursement or indemnification arising under this Section 6.

7. Ownership of Work Product.

7.1 Ownership. All documents, ideas, concepts, electronic files, drawings, photographs and any and all other writings, including drafts thereof, prepared, created or provided by Contractor in the course of performing the Services, including any and all intellectual and proprietary rights arising from the creation of the same (collectively, “Work Product”), are considered to be “works made for hire” for the benefit of the City. Upon payment being made, and provided Contractor is not in breach of this Agreement, all Work Product shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Basic survey notes, sketches, charts, computations and similar data prepared or obtained by Contractor under this Agreement shall, upon request, be made available to City. None of the Work Product shall be the subject of any common law or statutory copyright or copyright application by Contractor. In the event of the return of any of the Work Product to Contractor or its

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representative, Contractor shall be responsible for its safe return to City. Under no circumstances shall Contractor fail to deliver any draft or final designs, plans, drawings, reports or specifications to City upon written demand by City for their delivery, notwithstanding any disputes between Contractor and City concerning payment, performance of the contract, or otherwise. This covenant shall survive the termination of this Agreement. City’s reuse of the Work Product for any purpose other than the Project, shall be at City’s sole risk.

7.2. Assignment of Intellectual Property Interests: Upon execution of this Agreement and to the extent not otherwise conveyed to City by Section 7.1, above, the Contractor shall be deemed to grant and assign to City , and shall require all of its subcontractors to assign to City , all ownership rights, and all common law and statutory copyrights, trademarks, and other intellectual and proprietary property rights relating to the Work Product and the Project itself, and Contractor shall disclaim and retain no rights whatsoever as to any of the Work Product, to the maximum extent permitted by law. City shall be entitled to utilize the Work Product for any and all purposes, including but not limited to constructing, using, maintaining, altering, adding to, restoring, rebuilding and publicizing the Project or any aspect of the Project.

7.3 Title to Intellectual Property. Contractor warrants and represents that it has secured all necessary licenses, consents or approvals to use any instrumentality, thing or component as to which any intellectual property right exists, including computer software, used in the rendering of the Services and the production of the Work Product and/or materials produced under this Agreement, and that City has full legal title to and the right to reproduce any of the Work Product. Contractor shall defend, indemnify and hold City, and its elected officials, officers, employees, servants, attorneys, designated volunteers, and agents serving as independent contractors in the role of City officials, harmless from any loss, claim or liability in any way related to a claim that City’s use is violating federal, state or local laws, or any contractual provisions, relating to trade names, licenses, franchises, patents or other means of protecting intellectual property rights and/or interests in products or inventions. Contractor shall bear all costs arising from the use of patented, copyrighted, trade secret or trademarked documents, materials, software, equipment, devices or processes used or incorporated in the Services and materials produced under this Agreement. In the event City’s use of any of the Work Product is held to constitute an infringement and any use thereof is enjoined, Contractor, at its expense, shall: (a) secure for City the right to continue using the Work Product by suspension of any injunction or by procuring a license or licenses for City; or (b) modify the Work Product so that it becomes non- infringing. This covenant shall survive the termination of this Agreement.

8. Status as Independent Contractor . Contractor is, and shall at all times remain as to City, a wholly independent contractor. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act as an agent of City. Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor’s employees, except as set forth in this Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City. Contractor shall pay all required taxes on amounts paid to Contractor under this Agreement, and to defend, indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this

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Agreement. Contractor shall fully comply with the workers’ compensation law regarding Contractor and Contractor’s employees

9. Confidentiality. Contractor may have access to financial, accounting, statistical, and personnel data of individuals and City employees. Contractor covenants that all data, documents, discussion, or other information developed or received by Contractor or provided for performance of this Agreement are confidential and shall not be disclosed by Contractor without prior written authorization by City. City shall grant such authorization if applicable law requires disclosure. All City data shall be returned to City upon the termination of this Agreement.

Contractor’s covenant under this Section shall survive the termination of this Agreement. This provision shall not apply to information in whatever form that is in the public domain, nor shall it restrict the Contractor from giving notices required by law or complying with an order to provide information or data when such an order is issued by a court, administrative agency or other legitimate authority, or if disclosure is otherwise permitted by law and reasonably necessary for the Contractor to defend itself from any legal action or claim.

10. Conflict of Interest.

10.1 Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the Services, or which would conflict in any manner with the performance of the Services. Contractor further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it.

Furthermore, Contractor shall avoid the appearance of having any interest, which would conflict in any manner with the performance of the Services. Contractor shall not accept any employment or representation during the term of this Agreement which is or may likely make Contractor “financially interested” (as provided in California Government Code §§1090 and 87100) in any decision made by City on any matter in connection with which Contractor has been retained.

10.2 Contractor further represents that it has not employed or retained any person or entity, other than a bona fide employee working exclusively for Contractor, to solicit or obtain this Agreement. Contractor has not paid or agreed to pay any person or entity, other than a bona fide employee working exclusively for Contractor, any fee, commission, gift, percentage, or any other consideration contingent upon the execution of this Agreement. Upon any breach or violation of this warranty, City shall have the right, at its sole and absolute discretion, to terminate this Agreement without further liability, or to deduct from any sums payable to Contractor hereunder the full amount or value of any such fee, commission, percentage or gift.

10.3 Contractor has no knowledge that any officer or employee of City has any interest, whether contractual, noncontractual, financial, proprietary, or otherwise, in this transaction or in the business of Contractor, and that if any such interest comes to the knowledge of Contractor at any time during the term of this Agreement, Contractor shall immediately make a complete, written disclosure of such interest to City, even if such interest would not be deemed a prohibited “conflict of interest” under applicable laws as described in subsection 10.1.

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11. Indemnification.

11.1 To the maximum extent permitted by law, the Contractor shall defend, indemnify and hold the City, and its elected officials, officers, employees, servants, volunteers, and agents serving as independent contractors in the role of City officials, (collectively, “Indemnitees”), free and harmless with respect to any and all damages, liabilities, losses, reasonable defense costs or expenses (collectively, “Claims”), including but not limited to Claims relating to death or injury to any person and injury to any property, which arise out of, pertain to, or relate to the acts, omissions, activities or operations of Contractor or any of its officers, employees, subcontractors, Contractors, or agents in the performance of this Agreement.

Contractor shall defend Indemnitees in any action or actions filed in connection with any such Claims with counsel of City’s choice, and shall pay all costs and expenses, including actual attorney’s fees and experts’ costs incurred in connection with such defense. The indemnification obligation herein shall not in any way be limited by the insurance obligations contained in this Agreement provided, however, that the Contractor shall have no obligation to indemnify for Claims arising out of the sole negligence or willful misconduct of any of the Indemnitees.

11.2 Nonwaiver of Rights. Indemnitees do not, and shall not, waive any rights that they may possess against Contractor because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement.

11.3 Waiver of Right of Subrogation. Except as otherwise expressly provided in this Agreement, Contractor, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Contractor.

11.4 Survival. The provisions of this Section 11 shall survive the termination of the Agreement and are in addition to any other rights or remedies which Indemnitees may have under the law. Payment is not required as a condition precedent to an Indemnitee’s right to recover under this indemnity provision, and an entry of judgment against Contractor shall be conclusive in favor of the Indemnitee’s right to recover under this indemnity provision.

12. Insurance.

12.1 Liability Insurance. Contractor shall procure and maintain in full force and effect for the duration of this Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the services hereunder by Contractor, and/or its agents, representatives, employees or subcontractors.

12.2 Minimum Scope of Insurance . Unless otherwise approved by City, coverage shall be at least as broad as:

(1) Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001).

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(2) Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto).

(3) Worker’s Compensation insurance as required by the State of California, and Employer’s Liability Insurance.

12.3 Minimum Limits of Insurance. Contractor shall maintain limits no less than:

(1) Commercial General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage. Commercial General Liability Insurance or other form with a general aggregate limit shall apply separately to this Agreement or the general limit shall be twice the required occurrence limit.

(2) Automobile Liability: $2,000,000 per accident for bodily injury and property damage.

(3) Employer’s Liability: $1,000,000 per accident and in the aggregate for bodily injury or disease and Workers’ Compensation Insurance in the amount required by law.

(4) The Insurance obligations under this Agreement shall be the greater of (i) the Insurance coverages and limits carried by the Contractor; or (ii) the minimum Insurance coverages and limits shown in this Agreement. Any insurance proceeds in excess of the specified limits and coverage required which are applicable to a given loss, shall be available to the City. No representation is made that the minimum Insurance requirements of this Agreement are sufficient to cover the obligations of the Contractor under this agreement.

12.4 Deductibles and Self-Insured Retentions. Any deductibles or self- insured retentions must be declared to and approved by the City and shall not reduce the limits of coverage. City reserves the right to obtain a full certified copy of any required insurance policy and endorsements.

12.5 Other Insurance Provisions.

(1) The commercial general liability and automobile liability policies are to contain the following provisions on a separate additionally insured endorsement naming the City, its officers, officials, employees, designated volunteers and agents serving as
independent contractors in the role of City officials, as additional

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insureds as respects: liability arising out of activities performed by or on behalf of Contractor; products and completed operations of Contractor; premises owned, occupied or used by Contractor; and/or automobiles owned, leased, hired or borrowed by
Contractor. The coverage shall contain no limitations on the scope of protection afforded to City, its officers, officials, employees, designated volunteers or agents serving as independent contractors in the role of City officials which are not also limitations applicable to the named insured.

(2) For any claims related to this Agreement, Contractor’s insurance coverage shall be primary insurance as respects City, its officers, officials, employees, designated volunteers and agents serving as independent contractors in the role of City officials. Any insurance or self -insurance maintained by City, its officers, officials, employees, designated volunteers or agents serving as independent contractors in the role of City officials shall be in excess of Contractor’s insurance and shall not contribute with it.

(3) Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

(4) Contractor shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; (3) or the deductible or self - insured retention is increased. In the event of any cancellation or reduction in coverage or limits of any insurance, Contractor shall forthwith obtain and submit proof of substitute insurance. Should Contractor fail to immediately procure other insurance, as specified, to substitute for any canceled policy, the City may procure such insurance at Contractor’s sole cost and expense.

(5) Each insurance policy required by this clause shall expressly waive the insurer’s right of subrogation against City, its elected officials, officers, employees, servants, attorneys, designated volunteers, and agents serving as independent contractors in the role of City officials.

(6) Each policy shall be issued by an insurance company approved in writing by City, which is admitted and licensed to do business in the State of California and which is rated A:VII or better according to the most recent A.M. Best Co. Rating Guide.

(7) Each policy shall specify that any failure to comply with reporting

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or other provisions of the required policy, including breaches of warranty, shall not affect the coverage required to be provided.

(8) Each policy shall specify that any and all costs of adjusting and/or defending any claim against any insured, including court costs and attorneys' fees, shall be paid in addition to and shall not deplete any policy limits.

(9) Contractor shall provide any and all other insurance, endorsements, or exclusions as required by the City in any request for proposals applicable to this Agreement.

12.6 Evidence of coverage . Prior to commencing performance under this Agreement, the Contractor shall furnish the City with certificates and original endorsements, or copies of each required policy, effecting and evidencing the insurance coverage required by this Agreement including (1) Additional Insured Endorsement(s), (2) Worker’s Compensation waiver of subrogation endorsement, and (3) General liability declarations or endorsement page listing all policy endorsements. The endorsements shall be signed by a person authorized by the insurer(s) to bind coverage on its behalf. All endorsements or policies shall be received and approved by the City before Contractor commences performance. If performance of this Agreement shall extend beyond one year, Contractor shall provide City with the required policies or endorsements evidencing renewal of the required policies of insurance prior to the expiration of any required policies of insurance.

12.7 Contractor agrees to include in all contracts with all subcontractors performing work pursuant to this Agreement, the same requirements and provisions of this Agreement including the indemnity and insurance requirements to the extent they apply to the scope of any such subcontractor’s work. Contractor shall require its subcontractors to be bound to Contractor and City in the same manner and to the same extent as Contractor is bound to City pursuant to this Agreement, and to require each of its subcontractors to include these same provisions in its contract with any sub-subcontractor.

13. Cooperation. In the event any claim or action is brought against City relating to Contractor’s performance or services rendered under this Agreement, Contractor shall render any reasonable assistance and cooperation that City might require. City shall compensate Contractor for any litigation support services in an amount to be agreed upon by the parties.

14. Termination. City shall have the right to terminate this Agreement at any time for any or no reason on not less than ten (10) days prior written notice to Contractor. In the event City exercises its right to terminate this Agreement, City shall pay Contractor for any services satisfactorily rendered prior to the effective date of the termination, provided Contractor is not then in breach of this Agreement. Contractor shall have no other claim against City by reason of such termination, including any claim for compensation. City may terminate for cause following a default remaining uncured more than five (5) business days after service of a notice to cure on the breaching party.

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Contractor may terminate this Agreement for cause upon giving the City ten (10) business days prior written notice for any of the following: (1) uncured breach by the City of any material term of this Agreement, including but not limited to Payment Terms; (2) material changes in the conditions under which this Agreement was entered into, coupled with the failure of the parties to reach accord on the fees and charges for any Additional Services required because of such changes.

15. Notices. Any notices, bills, invoices, or reports authorized or required by this Agreement shall be in writing and shall be deemed received on (a) the day of delivery if delivered by hand or overnight courier service during Contractor’s and City’s regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses set forth in this Section, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this Section.

All notices shall be addressed as follows:

If to City: Maritza Martinez
City of Rancho Cucamonga
Public Works Services Department
8794 Lion Street
Rancho Cucamonga, CA 91730

If to Contractor: Terry Noriega, President
Mariposa Landscapes, Inc.
6332 Santos Diaz Street
Irwindale, CA, 91702

16. Non-Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Contractor shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation.

Contractor will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation.

17. Assignment and Subcontracting . Contractor shall not assign or transfer any interest in this Agreement or subcontract the performance of any of Contractor’s obligations hereunder without City’s prior written consent. Except as provided herein, any attempt by Contractor to so assign, transfer, or subcontract any rights, duties, or obligations arising hereunder shall be null, void and of no effect.

18. Compliance with Laws. Contractor shall comply with all applicable federal, state and local laws, ordinances, codes and regulations in force at the time Contractor performs the

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Services. Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq ., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and compliance with other requirements on “public works” and “maintenance” projects. If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. The applicable prevailing wage rate determinations can be found at http://www.dir.ca.gov/dlsr/DPreWageDetermination.htm Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services, available to interested parties upon request, and shall post copies at the Contractor’s principal place of business and at the Project site. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

19. Non-Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Contractor constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Contractor, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default.

20. Attorney’s Fees. In the event that either party to this Agreement shall commence any legal action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney’s fees and costs of experts.

21. Exhibits; Precedence. All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail.

22. Applicable Law and Venue. The validity, interpretation, and performance of this Agreement shall be controlled by and construed under the laws of the State of California. Venue for any action relating to this Agreement shall be in the San Bernardino County Superior Court.

23. Construction. In the event of any asserted ambiguity in, or dispute regarding the interpretation of any matter herein, the interpretation of this Agreement shall not be resolved by any rules of interpretation providing for interpretation against the party who causes the uncertainty to exist or against the party who drafted the Agreement or who drafted that portion of the Agreement.

24. Entire Agreement. This Agreement consists of this document, and any other documents, attachments and/or exhibits referenced herein and attached hereto, each of which is

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incorporated herein by such reference, and the same represents the entire and integrated agreement between Contractor and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement.

IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Agreement as of the date first written above.

Mariposa Landscapes Inc.

By:

Name Date
City of Rancho Cucamonga

By:

Name Date

Title Title

By:

Name Date

Title
(two signatures required if corporation)

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ATTACHMENTS
• Attachment A – Sample Additional Insured Endorsement, Ongoing Operations • Attachment B – Sample Additional Insured Endorsement, Completed Operations • Attachment C – Sample Waiver of Subrogation

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Attachment A – Sample Additional Insured Endorsement, Ongoing Operations

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Attachment B – Sample Additional Insured Endorsement, Completed Operations

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Attachment C – Sample Waiver of Subrogation

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SCOPE OF WORK

Scope of Work Contents:
• Exhibit A – RFP 25/26-004
• Exhibit B – Contractor’s proposal, dated June 11, 2025 • Exhibit C – Unit Costs

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Exhibit A

REQUEST FOR PROPOSAL (“RFP”) #25/26-004
FOR
LANDSCAPE AND IRRIGATION MAINTENANCE FOR LMD 1 PARKS

City of Rancho Cucamonga
Procurement Division
10500 Civic Center Drive
Rancho Cucamonga, California 91730

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The City of Rancho Cucamonga
Request for Proposal (“RFP”) #25/26-004
for
Landscape and Irrigation Maintenance for LMD 1 Parks

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Table of Contents

1. OVERVIEW ............................................................................................................................................... 6

1.1. GENERAL BACKGROUND .................................................................................................................... 6

1.2. PROPOSAL DELIVERY AND SCHEDULE OF EVENTS ....................................................................................... 6

1.3. DISCREPANCIES OR OMISSIONS ............................................................................................................ 7

1.4. CONTINGENCIES ............................................................................................................................... 7

1.5. QUESTIONS AND CLARIFICATIONS ......................................................................................................... 7

1.6. DISPOSITION OF MATERIAL AND CONFIDENTIAL OR PROPRIETARY INFORMATION ............................................... 8

1.7. BRAND NAMES ............................................................................................................................... 8

1.8. KNOWLEDGE OF REQUIREMENTS .......................................................................................................... 8

1.9. RESERVATION OF RIGHTS ................................................................................................................... 8

1.10. CALIFORNIA'S PUBLIC RECORDS ACT ...................................................................................................... 9

2. MINIMUM REQUIREMENTS .......................................................................................................................... 10

2.1. BUSINESS LICENSE ........................................................................................................................... 10

2.2. PREVAILING WAGES ......................................................................................................................... 10

2.3. REPRESENTATIVES ........................................................................................................................... 10

2.4. EMPLOYEE CONDUCT ....................................................................................................................... 11

3. RFP RESPONSE FORMAT AND SUBMISSION REQUIREMENTS .................................................................................. 12

3.1. COVER LETTER / INTRODUCTION .......................................................................................................... 12

3.2. TABLE OF CONTENTS ....................................................................................................................... 12

3.3. PROJECT UNDERSTANDING AND APPROACH ........................................................................................... 12

3.4. QUALIFICATIONS AND EXPERIENCE ....................................................................................................... 12

3.5. PROJECT TEAM ............................................................................................................................... 13

3.6. STAFFING LEVELS ............................................................................................................................ 13

3.7. THIRD-PARTY / SUBCONTRACTORS ...................................................................................................... 14

3.8. PROPOSAL RESPONSE ....................................................................................................................... 14

3.9. EXHIBITS A THROUGH H .................................................................................................................... 14

3.10. NON-DISCLOSURE CONFLICT OF INTEREST .............................................................................................. 14

3.11. PROFESSIONAL SERVICE AGREEMENT .................................................................................................... 14

3.12. ACKNOWLEDGEMENT OF INSURANCE .................................................................................................... 15

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3.13. ADDENDUM ACKNOWLEDGEMENT ....................................................................................................... 15

3.14. DEBARMENT AND SUSPENSION ........................................................................................................... 15

3.15. PARTICIPATION CLAUSE .................................................................................................................... 15

3.16. SIGNATURE OF AUTHORITY ................................................................................................................ 16

3.17. COMPANY REFERENCES ..................................................................................................................... 16

3.18. LINE-ITEM PRICING .......................................................................................................................... 16

4. PROJECT DESCRIPTION AND SCOPE OF SERVICES ................................................................................................ 16

4.1. PROJECT DESCRIPTION ...................................................................................................................... 16

4.2. SCOPE OF SERVICES.......................................................................................................................... 17

4.2.1. EXAMINATION OF PLANS, SPECIFICATION, AND SITE OF WORK ............................................................... 17

4.2.2. CONTRACTOR’S LICENSE .............................................................................................................. 17

4.2.3. COMPETENCY OF CONTRACTOR ..................................................................................................... 17

4.2.4. CONTRACT TERM ....................................................................................................................... 18

4.2.5. BONDS ........................................................................................................................................................................ 18

4.2.6. SUPERVISION AND STAFF ............................................................................................................. 18

4.2.7. PREVAILING WAGE .................................................................................................................... 18

4.2.8. COMMUNICATIONS .................................................................................................................... 19

4.2.9. NON-RESPONSIVENESS OF CONTRACTOR.......................................................................................... 19

4.2.10. SERVICE LEVELS ......................................................................................................................... 19

4.2.11. SCHEDULING OF WORK ............................................................................................................... 19

4.2.12. UNDERGROUND SERVICE ALERT ..................................................................................................... 20

4.2.13. MEASUREMENT AND PAYMENT ..................................................................................................... 20

4.2.14. DEDUCTIONS ............................................................................................................................ 21

4.2.15. DEFICIENT PERFORMANCE – NOTIFICATION AND CORRECTIVE ACTION ...................................................... 23

4.2.16. WORK SITES ............................................................................................................................ 24

4.2.17. ADDITIONS .............................................................................................................................. 24

4.2.18. QUALITY OF WORK .................................................................................................................... 24

4.2.19. INSPECTIONS ............................................................................................................................ 25

4.2.20. REPLACEMENT OF LANDSCAPE MATERIALS & CITY PROPERTY ................................................................ 25

4.2.21. UTILITY BILLS ........................................................................................................................... 25

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4.2.22. CONFORMING TO STATE AND FEDERAL GUIDELINES FOR STORMWATER POLLUTION PREVENTION ................... 25

4.2.23. PERMITS ..................................................................................................................................................................... 25

4.3. WORK AREA TRAFFIC CONTROL ......................................................................................................... 26

4.3.1. TRAFFIC CONTROL PERMIT .......................................................................................................... 26

4.3.2. SIGNS, BARRICADES, AND DELINEATORS .......................................................................................... 26

4.3.3. TRAINING ............................................................................................................................... 26

4.3.4. ROUTINE MAINTENANCE ............................................................................................................ 26

4.3.5. TURF MAINTENANCE ................................................................................................................. 26

4.3.6. SHRUB, GROUNDCOVER, DECOMPOSED GRANITE (DG) AND VINE MAINTENANCE ....................................... 29

4.3.7. IRRIGATION MAINTENANCE ......................................................................................................... 36

4.3.8. PEST CONTROL ........................................................................................................................ 38

4.3.9. EXTRA WORK .......................................................................................................................... 48

5. EVALUATION AND CONTRACTOR SELECTION PROCESS ......................................................................................... 48

5.1. INITIAL SCREENING ......................................................................................................................... 48

5.2. EVALUATION ACTIVITIES ................................................................................................................... 48

5.3. COST EVALUATION ......................................................................................................................... 49

5.4. REFERENCE CHECKS ........................................................................................................................ 49

5.5. PRESENTATIONS / ORAL BOARD INTERVIEWS ......................................................................................... 50

5.6. FINANCIAL DOCUMENTATION ............................................................................................................ 50

5.7. BEST AND FINAL OFFER .................................................................................................................... 50

5.8. CONTRACTOR SELECTION .................................................................................................................. 50

5.9. LETTER OF INTENT TO AWARD ............................................................................................................ 51 “EXHIBIT A, CITY OF RANCHO CUCAMONGA CONFLICT OF INTEREST/NON-DISCLOSURE STATEMENT” ......... 52 “EXHIBIT B, PROFESSIONAL SERVICES AGREEMENT EXCEPTIONS SUMMARY” ............................................. 53 “EXHIBIT C, ACKNOWLEDGMENT OF INSURANCE REQUIREMENTS AND CERTIFICATION OF ABILITY TO PROVIDE AND MAINTAIN COVERAGES SPECIFIED” .................................................................................... 54 “EXHIBIT D, ADDENDUM ACKNOWLEDGEMENT” ........................................................................................ 55 “EXHIBIT E, DEBARMENT and SUSPENSION CERTIFICATION FORM” ............................................................ 56 “EXHIBIT F, PARTICIPATION CLAUSE”.......................................................................................................... 57 “EXHIBIT G, SIGNATURE OF AUTHORITY” .................................................................................................... 58

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“EXHIBIT H” REFERENCES WORKSHEET ........................................................................................................ 59

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1. OVERVIEW

1.1. GENERAL BACKGROUND
The City of Rancho Cucamonga (hereinafter “City”) is inviting qualified Contractors (hereinafter “Contractor”) to submit a proposal response for Request for Proposals (“RFP”) #25/26 -004 for Landscape and Irrigation Maintenance for LMD 1 Parks in accordance with the minimum Scope of Services and Specifications indicated herein.

Contractors wishing to participate in the RFP solicitation must be registered as a Contractor on Planet Bids through the City website at https://www.cityofrc.us/your-government/procurement. Only those responses received from registered Contractors will be accepted. Responses must be submitted by the named Contractor that has downloaded the RFP. Submitting a response under a Contractor name that does not appear to be on the Prospective Bidders list will be deemed as non -responsive and disqualify said response from further consideration.

1.2. PROPOSAL DELIVERY AND SCHEDULE OF EVENTS
Complete RFP responses must be received electronically via Planet Bids prior to the due date and time specified in the below Schedule of Events. Please note, there will be no paper responses accepted. The City shall not be responsible for any delays by transmission errors.

Schedule of Events

Event Description Date & Time
Post RFP April 21, 2025
Questions Due May 8, 2025, by 9:00 am
Addendum Issued May 15, 2026
RFP Response Due Date June 11, 2025, by 9:00 am
Evaluation Process June 16 – 24, 2025
Short List Letter Issued June 26, 2025
Oral Board & Presentation TBD
Letter of Intent to Award TBD
Contract Award Date TBD

(The City reserves the right to change schedule of events without prior notice or responsibility to Contractor.)

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1.3. DISCREPANCIES OR OMISSIONS
Contractors finding discrepancies or omissions in the RFP or having any doubts as to the meaning or intent of any part thereof shall submit such questions or concerns in writing electronically via Planet Bids. The City bears no responsibility for oral instructions or representations. Addenda to this RFP shall be considered a part of this RFP and shall become part of any final Contract that may be derived from this RFP.

1.4. CONTINGENCIES
This RFP should not be considered as a contract to purchase goods or services but is a Request for Proposal in accordance with the terms and conditions herein and will not necessarily give rise to a Contract. However, RFP responses should be as detailed and complete as possible to facilitate the formation of a contract based on the RFP response(s) that are pursued should the City decide to do so.

Completion of this RFP form and its associated appendices are a requirement. Failure to do so may disqualify your RFP response submittal. Contractors must submit signed RFP responses by the due date and time as specified herein. Contractors will be considered non -responsive if the above requirements are not submitted as requested.

Any scope of services, contingencies, special instruction and/or terms and conditions applicable to this RFP and any purchase order derived thereafter shall be effective as of the issue date of a purchase order for the requested work (the “Effective Date”), and shall remain in full force and effect until sixty (60) days after the City has accepted the work in writing and has made final payment, unless sooner terminated by written agreement signed by both parties.

1.5. QUESTIONS AND CLARIFICATIONS
All questions or clarification requests must be submitted directly through the City’s bid system no later than the due date and time indicated in the above Schedule of Events. Answers and/or clarifications will be provided in the form of an Addendum and will be posted for download from the City ’s bid system in accordance with the above “Schedule of Events”.

From the issuance date of this RFP until a Contractor is awarded, Contractors are not permitted to communicate with any City staff or officials regarding this procurement, other than during interviews, demonstrations, and/or site visits, except at the direction of Ruth Cain, Procurement Manager, the designated representative of the City of Rancho Cucamonga.

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1.6. DISPOSITION OF MATERIAL AND CONFIDENTIAL OR PROPRIETARY INFORMATION All materials submitted in response to this RFP solicitation will become the property of the City and will be returned only at the City ’s option and at the expense of the Contractor submitting the RFP response. A copy of the RFP response will be retained for official files and become a public record. Any material that a Contractor considers as confidential but does not meet the disclosure exemption requirements of the California Public Records Act may be made available to the public regardless of a notation or markings of confidentiality or otherwise.

1.7. BRAND NAMES
Any reference to brand names and/or numbers in the solicitation is intended to be descriptive, but not restrictive, unless otherwise specified. RFP responses offering equivalent items meeting the standards of quality specified may be considered, unless other specified, providing the RFP response clearly describes the article offered and how it differs from the referenced brand. Unless a Contractor specifies otherwise, it is understood that the Contractor is offering a referenced brand item as specified in the solicitation. The City reserves the right to determine whether a substitute offer is equivalent to and meets the standards of quality indicated by the brand name references, and the City may require the supply of additional descriptive material and a sample.

1.8. KNOWLEDGE OF REQUIREMENTS
The Contractor shall carefully review all documents referenced and made a part of the solicitation document to ensure that all information required to properly respond has been submitted or made available and all requirements are priced in the RFP response. Failure to examine any documents, drawings, specifications, or instructions will be at the Contractor’s sole risk.

Contractors shall be responsible for knowledge of all items and conditions contained in their RFP responses and in this RFP, including any City issued clarifications, modifications, amendments, or addenda. The City will provide notice of any changes and clarifications to perspective Contractors by way of addenda to Planet Bids; however, it is the Contractor’s responsibility to ascertain that the RFP response includes all addenda issued prior to the RFP due date.

1.9. RESERVATION OF RIGHTS
The issuance of this RFP does not constitute an agreement by the City that any contract will be entered by the City. The City expressly reserves the right at any time to:
• Waive or correct any defect or informality in any response, RFP, or RFP procedure. • Reject any or all RFPs.
• Reissue a Request for RFPs.

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• Prior to submission deadline for RFPs, modify all or any portion of the selection procedures, including deadlines for accepting responses, the specifications or requirements for any materials, equipment, or services to be provided under this RFP, or the requirements for contents or format of the RFPs. • The City recognizes that price is only one of several criteria to be used in judging a product or service, and the City is not legally bound to accept the lowest RFP response. • The City reserves the right to conduct pre -award discussions and/or pre-Contract negotiations with any or all responsive and responsible Contractors who submit RFP responses. • Procure any materials, equipment or services specified in this RFP by any other means. • Determine that no project will be pursued.
• The City reserves the right to inspect the Contractor’s place of business prior to award or at any time during the contract term or any extension thereof, to determine the Contractor’s capabilities and qualifications.

1.10. CALIFORNIA'S PUBLIC RECORDS ACT
The City complies with the California Public Records Act, Government Code Section 6250 et seq, Public records are open to inspection always during the office hours of the state or local agency and every person has a right to inspect any public record, except as hereafter provided. Any reasonably segregable portion of a record shall be available for inspection by any person requesting the record after deletion of the portions that are exempted by law.

Neither an RFP in its entirety, nor proposed prices shall be considered confidential and proprietary.

Notwithstanding the foregoing, companies are hereby notified that all materials submitted in response to this RFP are subject to California's Public Records Act. The City 's receipt, review, evaluation or any other act or omission concerning any such information shall not create an acceptance by the City or any obligation or duty to prevent the disclosure of any such information except as required by Government Code Section 6253.

Companies who submit information they believe should be exempt from disclosure under the Public Records Act shall clearly mark each document as confidential, proprietary, or exempt, and state the legal basis for the exemption with supporting citations to the California Code. Pursuant to California Law, if the information is requested under the Public Records Act, the City shall make a final determination if any exemption exists for the City to deny the request and prevent disclosure. The City will withhold such information from public disclosure under the Public Records Act only if the City determines, in its sole discretion, that there is a legal basis to do so.

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2. MINIMUM REQUIREMENTS

2.1. BUSINESS LICENSE
A selected Contractor awarded a contract shall be required to obtain a Rancho Cucamonga Business License no later than five (5) business days from notification of award prior to being issued a Purchase Order. A selected Contractor must possess and maintain all appropriate licenses/certifications necessary in the performance of duties required under this RFP and will provide copies of licenses/certifications immediately upon request throughout the term of the Contract.

2.2. PREVAILING WAGES
Where labor is required for a public work as a part of any requirement covered by this RFP, pursuant to the provisions of the Labor Code of the State of California and/or the federal Davis -Bacon Act, a selected Contractor(s) shall pay no less than those minimum wages unless an exemption applies. In certain cases, an exemption from the prevailing wage requirement may apply to the scope of work. (See Cal. Labor Code § 1720(c)(1), (5); 42 USC § 5310(a). However, the City makes no representations in this RFP that such an exemption will apply or that prevailing wages will not be required for a scope of work covered by this RFP.

2.3. REPRESENTATIVES
Should a selected Contractor require the services of a third-party to complete the Scope of Services indicated in this RFP, the awarded Contractor will not assign, transfer, convey or otherwise dispose of the contract or its right, title, or interest in or to the same, or any part thereof. Any attempt by the awarded Contractor to so assign, transfer, or subcontract any rights, duties, or obligations arising hereunder shall be null, void and of no effect.

The awarded Contractor shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Services including Contractor’s subcontractor. All Services shall be performed by the awarded Contractor or under the awarded Contractor’s direct supervision, and all personnel shall possess the qualifications, permits, and licenses required by state and local law to perform such services.

The awarded Contractor shall be responsible for payment of all employees’ and subcontractors’ wages and benefits and shall comply with all requirements pertaining to employer’s liability, workers’ compensation, unemployment insurance, and Social Security. By its execution of this Agreement, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code and agrees to comply with such provisions before commencing the performance of the services.

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Landscape and Irrigation Maintenance for LMD 1 Parks

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In case of default by the Contractor, the City may take the following actions which shall include but not be limited to; cancellation of any purchase order, procurement of the articles or service from other sources and may deduct from unpaid balance due to the Contractor, or may bill for excess costs so paid, and the prices paid by the City shall be considered the prevailing market prices paid at the time such purchase is made, withholding of payment until final resolution. Cost of transportation, handling, and/or inspection on deliveries, or Contractors for delivery, which do not meet specifications, will be for the account of the Contractor.

City Representative:

For the purposes of this Agreement, the contract administrator and City ’s representative shall be , or such other person as designated in writing by City (“City ’s Representative”). It shall be the Contractor’s responsibility to assure that City ’s Representative is kept informed of the progress of the performance of the services, and the Contractor shall refer any decisions that must be made by City -to-City Representative. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the City Representative.

Contractor Representative:

The response to this RFP shall designate the representative of the Contractor authorized to act in its behalf with respect to the services specified herein and make all decisions in connection therewith (“Contractor’s Representative”). It is expressly understood that the experience, knowledge, capability, and reputation of the Contractor’s Representative will be a substantial inducement for City to enter into an Agreement with the Contractor. Therefore, the Contractor’s Representative shall be responsible during the term of any Agreement for directing all activities of Contractor and devoting enough time to personally supervise the services hereunder. The successful Contractor may not change the Contractor’s Representative without the prior written approval of City ’s Representative.

2.4. EMPLOYEE CONDUCT
All Contractor personnel must observe all City regulations in effect at the location where the Services are being conducted. While on City property, the Contractor’s personnel shall be subject to oversight by City staff. Under no circumstances shall the Contractor’s or Contractor’s sub -Contractor personnel be deemed as employees of the City. Contractor or Contractor’s subcontractor personnel shall not represent themselves to be employees of the City.

Contractor's personnel will always make their best efforts to be responsive, polite, and cooperative when interacting with representatives of the City and City employees. The Contractor's personnel shall be required to work in a pleasant and professional manner with City employees, outside Contractors, and the public.

Nothing contained in this RFP shall be construed as granting the Contractor the sole right to supply personal or

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contractual services required by the City or without the proper City approval and the issuance of a Purchase Order.

3. RFP RESPONSE FORMAT AND SUBMISSION REQUIREMENTS
Completion of this RFP form and its associated Exhibits are a requirement. To be considered responsive and evaluate RFP responses fairly and completely Contractors must comply with the format and submission requirements set out in this RFP, and provide all information requested. Failure to comply with this instruction will deem said RFP response as non -responsive and will not receive further consideration in the evaluation process.

If only one RFP response is received, the City reserves the right to discard the response, re-bid or proceed with an RFP review and negotiations.

3.1. COVER LETTER / INTRODUCTION
RFP responses must include a cover letter including the Contractors business name and address of Contractor and the name, mailing address, and telephone number of the contact person regarding the RFP response. The cover letter shall condense and highlight the contents of the Contractor’s RFP response to provide the Evaluation Committee with a broad understanding of the Contractor’s approach, proposal, experience, and staffing. A signature by an authorized representative must be included on each RFP response. Said signature will be considered confirmation of the Contractor’s ability and willingness to comply with all provisions stated herein.

3.2. TABLE OF CONTENTS
The Table of Contents must be a comprehensive listing of the contents included in your RFP response. This section must include a clear definition of the material, exhibits and supplemental information identified by sequential page numbers and by section reference numbers. Each section of the RFP response will be separated by a title page at the beginning of each section.

3.3. PROJECT UNDERSTANDING AND APPROACH
Outline the Contractor’s understanding of the project and any potential challenges or delays you foresee and ways to overcome these challenges. Describe the Contractor’s proposed approach to the scope of services listed in this RFP. Include a full, detailed task breakdown that outlines assumptions and deliverables clearly for each task. Contractors may include options or enhancements to the scope of work for the City’s consideration.

3.4. QUALIFICATIONS AND EXPERIENCE
To be considered for this project, the Contractor must have a minimum of five (5) years of experience developing, fully implementing, and/or performing similar Scope of Work. The Contractor shall demonstrate

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their qualifications, experience, expertise, and capability to perform the requirements of this RFP. Provide an overview of the Contractor’s qualifications and experience, including. • The number of years in business, main business focus, locations that will primarily support the project. • If the Company is involved in any pending litigation that may affect its ability to provide its proposed solution or ongoing maintenance or support of its products and services. • A statement as to whether your Company is an individual proprietorship, partnership, corporation, or private nonprofit Company, and the date your company was formed or incorporated. • Five projects with a similar scope of work completed within the last five years. Must include the project scope of work, Contractor’s team members that worked on the project, and timeline of the project delivery.
• The Contractor shall provide additional information as necessary for the City to consider in the evaluation of the submitted proposal.

RFP responses are due on the date and time indicated in the above schedule of events. Submittals shall be submitted electronically via Planet Bids; no paper RFP responses will be accepted. RFP responses must include the information required by this RFP. There is no maximum page limit for this RFP.

3.5. PROJECT TEAM
This section should introduce the key staff that the Company commits to the project. A proposed Organization Chart shall be included. Submit the resumes of the individuals who will be performing the services for the City.

Resumes shall include the following information:
• Project Role,
• Length of time with the Company,
• Years of Experience,
• Licenses, registrations, and certifications as required by law to perform the Scope of Work described herein,
• Educational background,
• Experience with the minimum requirements stated herein, • Work history on similar or like projects with the other municipalities.

3.6. STAFFING LEVELS
The Contractor shall complete and submit Schedule IV, Labor Hours by Month and Job Classification. The completed Schedule IV shall list the minimum labor hours by Month and Job Classification the Contractor will provide, if a contract is awarded, to complete the routine services at the frequencies specified herein. Provision of the minimum number labor hours shall not relieve the Contractor of the responsibility to complete the regularly scheduled maintenance tasks at the frequencies specified in these specifications.

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“Extra work” projects shall require the assignment of additional staff. Staff assigned to “extra work” projects shall not be counted toward the minimum labor hours proposed for the routine, cyclical, services.

Failure to submit Schedule IV will be cause to deem the Contractor’s proposal to be non-responsive.

3.7. THIRD-PARTY / SUBCONTRACTORS
If the Contractor intends to subcontract any portion of the work, a detailed list of any subcontractors, partners, or third -party Contractors who will be involved in the implementation of the proposed services should be included in this section. Information provided on subcontractors Contractors shall include:
• Description of subcontractor’s role in the project.
• Description of the Contractor’s experience with each of the proposed subcontractors, • Resumes with the same format as specified above for the key team members of the subcontracting team,
• Three (3) customer references for each subcontractor to include references names, addresses, and telephone numbers, for products and services like those described in this RFP.

3.8. PROPOSAL RESPONSE
Under this section Contractors shall provide a full, detailed response to the City ’s Scope of Services listed herein.

Contractors should be as thorough as possible in their response as it may be the only opportunity to convey information regarding your business, ability, and qualifications to complete the services needed.

3.9. EXHIBITS A THROUGH H
The following named Exhibits A through H are a requirement and must be complete and signed where required.

Exhibits are not to be included in your proposal response. All referenced Exhibits must be submitted in Planet Bids system under the Response Types, Exhibits A – G and Exhibit H. Failure to comply with this instruction will deem your RFP submittal as non-responsive.

3.10. NON-DISCLOSURE CONFLICT OF INTEREST
Specify any possible conflicts of interest with your current clients or staff members and the City. A signed “Exhibit A, Conflict of Interest and Non -Disclosure Agreement” included herein must be submitted under the Planet Bid Response Types, Exhibits A – G.

3.11. PROFESSIONAL SERVICE AGREEMENT
In addition to the acceptance of the City ’s Terms and Conditions, the successful Contractor will be required to enter into a Professional Services Agreement (“PSA”) with the City, a “Sample” of which is attached in the City ’s bid system for review.

All requirements of said PSA must be completed by the successful Contractor and

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signed by both applicable parties prior to any services being rendered. This RFP sets forth some of the general provisions which may be included in the final PSA. In submitting a response to this RFP, Contractor will be deemed to have agreed to each clause unless otherwise indicated in “Exhibit B, Professional Services Agreement Exceptions Summary” and the City agrees to either accept the objection or deviation or change the PSA language in writing. Failure to raise any objections at the time of this RFP response submittal will result in a waiver of objection to any of the contractual language in the PSA at any other time. The signed Exception Summary must be submitted in Planet Bids system under the Response Types tab “Exhibits A – G”.

3.12. ACKNOWLEDGEMENT OF INSURANCE
Contractors must meet all insurance requirements as outlined in the Professional Services Agreement. Ability to comply with said requirements must be indicated with signature of “Exhibit C, Acknowledgement of Insurance Requirements and Certification of Ability to Provide and Maintain Coverages Specified”. The awarded Contractor will be responsible for providing the required Certificates of Insurance and must be the Named Insured on the Certificates. Certificates of Insurance from any other entity other than the awarded Contractor, will not be accepted. The signed Acknowledgement of Insurance must be submitted under the Planet Bid Response Types, Exhibits A – G.

3.13. ADDENDUM ACKNOWLEDGEMENT
The Contractor shall hereby acknowledge they have received all posted Addendums, if any. It is the Contractor’s responsibility to log into the Bid System to identify and download the number of addenda that have been posted. Addenda issued in correspondence to this RFP shall be considered a part of this RFP and shall become part of any final Contract that may be derived from this RFP. Contractors must indicate their acknowledgement of any Addendums by way of signature on “Exhibit D, Addendum Acknowledgement” and must be submitted under the Planet Bid Response Types, Exhibits A – G.

3.14. DEBARMENT AND SUSPENSION
Bidding Contractors must verify by way of signature to “Exhibit E, Contractor Certification Form” that they are not listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the guidelines under 2 CFR 200 that implement Executive Orders 12549 ( 3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), and that neither Contractor nor any of its proposed subcontractors are tax delinquent with the State of California. The signed exhibit must be submitted under the Planet Bid Response Types, Exhibits A – G.

3.15. PARTICIPATION CLAUSE
Contractors shall provide a completed “ Exhibit F, Participation Clause ”, must be submitted under the Planet Bid Response Types, Exhibits A – G. This will indicate a Contractors agreement to or not to allow other entities to utilize the RFP response and awarded contract as a piggyback option.

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3.16. SIGNATURE OF AUTHORITY
“Exhibit G”, Signature of Authority must be submitted under the Planet Bid Response Types, Exhibits A – G.

Unsigned RFP responses will not be accepted. The Signature of Authority declares that the Contractor has carefully examined the instruction indicated herein including all terms and condition and specifications, and hereby proposes and agrees, if the Contractors RFP response is accepted, Contractor agrees to furnish all material in accordance with the instruction and specifications in the time and manner prescribed for the unit cost amounts set forth in the Contractors RFP response.

3.17. COMPANY REFERENCES
Provide a minimum of four (4) references, preferably with other municipalities in which similar services are being performed. References must be for work performed or completed within the past three (3) years. “Exhibit H, Reference Worksheet” , must be complete and uploaded into the Planet Bid system under the “Response Type” section identified as “Exhibit H” . While the Reference Worksheet accompanies your RFP response it is not to be discussed in any other area of the RFP response other than the “Response Type, Exhibit H” in Planet Bids.

3.18. LINE-ITEM PRICING
Line-item pricing for this RFP must be provided directly in the Planet Bids system under the “Line Items” tab.

This pricing is not an estimate and is Company fixed price for each item listed. Contractor’s pricing quotes outside of the pricing listed in Planet Bids under the “Line Items” tab will not be accepted or considered for award. Any additional cost required should be noted in the additional cost line item and a summary of the cost provided in the notes section of the line item. While line-item pricing accompanies your RFP response it is not to be discussed in any other area of the RFP response other than the “Line Item” tab in Planet Bids. The City will not be obligated to any estimated pricing or pricing not identified in the “Line Item” tab in Planet Bids.

Failure to provide the required line -Item pricing in the required format will cause Contractors RFP response to be considered as non-responsive and be eliminated from proceeding any further in the process. Any questions or clarifications regarding how to correctly submit line-Item pricing should be submitted by the “Questions Due” date and time indicated in the schedule of events.

4. PROJECT DESCRIPTION AND SCOPE OF SERVICES

4.1. PROJECT DESCRIPTION
The scope of work is complete, continuous, consistent, and safe landscape and irrigation maintenance of the designated areas that are specified herein. During, and at the end of the contract period, all plant material shall be in a healthy, growing condition and all irrigation systems will be in the proper state of repair and adjustment.

The Contractor shall provide all equipment, labor, and materials necessary for performing landscape and irrigation maintenance according to the specifications herein.

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The intent and purpose of this agreement is to provide a level of maintenance to the areas such that each will present a safe, pleasing, and desirable appearance within the limitations of the contracted service levels. The Contractor agrees to maintain all the designated areas covered by this Agreement at such levels. The Public Works Services Director, or their designated representative, shall be the sole judge as to the adequacy and quality of maintenance.

The work shall be done in accordance with City Standard Plans and “The ‘Green Book’ Standard Specifications for Public Works Construction” 2021 edition including subsequent amendments, supplements and/or additions.

Copies are available from the publisher, Building News, Incorporated, 1612 So. Clementine Street, Anaheim, California, 92802, telephone (714) 517-0970.

Where the Public Works Services Director is mentioned in these Special Provisions, it shall be noted that their designated representative may act in their behalf regarding administration of this agreement.

4.2. SCOPE OF SERVICES

4.2.1. EXAMINATION OF PLANS, SPECIFICATION, AND SITE OF WORK Bidders must satisfy themselves by personal examination of the work site, plans, specifications, and other contract documents, and by any other means as they may believe necessary, as to the actual physical conditions, requirements and difficulties under which the work must be performed. No bidder shall at any time after submission of a proposal make any claim or assertion that there was any misunderstanding or lack of information regarding the nature or amount of work necessary for the satisfactory completion of the job. Any errors, omissions, or discrepancies found in the specifications, or other contract documents shall be called to the attention of the City and clarified prior to the submission of proposals.

4.2.2. CONTRACTOR’S LICENSE
Contractor shall possess any and all Contractor’s licenses, in form and class as required by any and all applicable laws with respect to any and all of the work to be performed under this contract; including, but not limited to, a Class A (General Engineering Contractor) or a Class C -27 (Landscape Contractor); in accordance with the provisions of the Contractor's License Law (California Business and Professions Code, Section 7000, et. seq.) and rules and regulations adopted pursuant thereto at the time this contract is awarded.

4.2.3. COMPETENCY OF CONTRACTOR
The bidder shall be licensed under the provisions of Division 3, Chapter 9 of the Business and Professions Code of the State of California to do the type of work contemplated in the contract and shall be skilled and regularly engaged in the general class or type of work called for under this contract.

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4.2.4. CONTRACT TERM
The Contract Term shall be from the date of mutual execution and shall remain in full force through June 30, 2026. Parties to any contract resulting from this RFP shall have the option to renew the Contract Term in one (1) year increments up to a total of six (6) additional years.

4.2.5. BONDS
If a contract is awarded, the Contractor shall furnish a Labor and Materials Bond in a sum equal to 100% of the contract price, as required by the provisions of Section 9554 of the California Civil Code.

4.2.6. SUPERVISION AND STAFF
The Contractor shall assign an account manager to be on site each working day, working regular working hours, for the duration of this contract. Regular working hours for the purposes of this section regarding the account manager shall be Monday through Friday for eight hours per day dedicated to this contract. The Contractor and his staff shall have skills, expertise, and experience in arboriculture, turf management, pest control, soils, fertilizers, plant identification and irrigation systems maintenance. The account manager must be fluent in the English language. The account manager shall be thoroughly knowledgeable of the provisions of this contract.

4.2.7. PREVAILING WAGE
Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public work is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages.

This contract is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

For all new contracts awarded on or after April 1, 2015, the Contractors and subcontractors shall furnish electronic certified payroll records to the Labor Commissioner.

Each Contractor or Subcontractor shall preserve his weekly payroll records for a period of three (3) years. The payroll records shall set out accurately and completely the name, address, social security number, occupational classification, and hourly wage rate of each employee, hours worked by him during the payroll period, and full weekly wages earned by him, any deductions made from such weekly wages, and the actual weekly wages paid to him.

Such payroll records shall be made available for inspection by the City or its authorized representatives.

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In addition to the foregoing payroll reporting and retention requirements, the Contractor and each of his subcontractors shall prepare payrolls on forms prescribed and in accordance with instructions furnished by the City. The Contractor shall deliver to the City a certified and legible copy of each payroll with the routine monthly invoices.

Payment will not be made prior to the submission to the City of certified payrolls prepared in accordance with Labor Code section 1776.

4.2.8. COMMUNICATIONS
The Contractor shall provide a cellular telephone to each account manager. Each account manager shall always carry the telephone on their person during the workday for communication with the City representative. Each account manager shall be on call 24 hours per day, seven days per week, for emergencies within the contract areas.

4.2.9. NON-RESPONSIVENESS OF CONTRACTOR
Failure of the Contractor or the account managers to respond immediately (within 1 hour) to the telephone notification by the Public Works Services Director of an emergency condition, or failure of the Contractor to respond within two days of written notification by the Public Works Services Director or their representative, shall give the Public Works Services Director the right to cause necessary work to be performed by City crews, or other Contractors and any costs incurred in so doing shall be deducted from the payment for the month in which the work was performed.

4.2.10. SERVICE LEVELS
Now, or in the future, the City may have severe budget constraints within one or more of the funding sources to which this Contract applies. As a result, and at any time, the City may choose to contract for maintenance of the affected sites at less than the originally contracted service level for any, or all landscape services as described herein. Adjustments to the service level may apply to all sites covered by the contract, or a subset thereof, as needed to meet budgetary constraints. The City will notify the Contractor in writing fifteen (15) calendar days prior to service level adjustments.

4.2.11. SCHEDULING OF WORK
The Contractor shall accomplish all normal landscape maintenance required under this contract between the hours of 7:00 a.m. and 4:30 p.m., Monday through Friday. Exceptions may be made to normal working hours, where incidence of use may be too great during the hours specified to allow for proper maintenance. The Public Works Services Director or their representative may grant, on an individual basis, permission to perform contract maintenance at other hours including weekends. No maintenance functions that generate excessive noise that would cause annoyance to residents of the area shall commence before 8:00 a.m. Monday through

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Saturday and 9:00 am on Sundays. Unless otherwise specified by the Public Works Services Director, the Contractor shall supply the City with a bi-weekly schedule of routine work (the Maintenance Schedule Chart) to be followed in the performance of any work required by these specifications. Said schedule shall be submitted by the Contractor five working days prior to the start date listed on the schedule. Any changes in scheduling shall be immediately reported, in writing, to the Public Works Services Director.

The Public Works Services Director will be notified in writing at least 24 hours in advance of each start date of non-routine maintenance operations including, but not limited to, fertilization, chemical application and tree pruning.

4.2.12. UNDERGROUND SERVICE ALERT
The Contractor shall comply with the requirements of Assembly Bill 73. The law states that, "every person planning to conduct any excavation is required to contract a regional notification center at least 2 working days prior to excavation." Assembly Bill 73 defines excavation as, "any operation in which earth, rock, or other material in the ground is moved, removed, or otherwise displaced by means of tools, equipment, or explosives in any of the following ways: grading, trenching, digging, ditching, drilling, auguring, tunneling, scraping, cable or pipe lowing and driving, or any other way." The Contractor shall assume all liability incurred from any type of excavation performed at the worksite.

4.2.13. MEASUREMENT AND PAYMENT
a) The Contractor will be paid monthly based upon the unit cost and lump sum amounts listed in the cost proposal.
b) The unit and lump sum prices to be paid shall be full compensation for the items of work and all appurtenant work, including furnishing all materials, labor, equipment, tools, and incidentals. c) Unless specifically excluded herein, payment for all items of work, including, but not limited to, the work listed in section 4.26, Routine Maintenance, shall be included in the proposed price for the following line items dependent on the contracted service level for each site:
a. Continuous Park Maintenance at Service Level B for Groundcover b. Continuous Park Maintenance at Service Level B for Turf c. Continuous Park Maintenance at Service Level B for Hardscape d. Continuous Park Maintenance at Service Level B for Mulchscape e. Continuous Park Maintenance at Service Level C for Groundcover f. Continuous Park Maintenance at Service Level C for Turf g. Continuous Park Maintenance at Service Level C for Hardscape h. Continuous Park Maintenance at Service Level C for Mulchscape i. Continuous Park Maintenance at Service Level D for Groundcover j. Continuous Park Maintenance at Service Level D for Turf k. Continuous Park Maintenance at Service Level D for Hardscape

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l. Continuous Park Maintenance at Service Level D for Mulchscape d) The Estimated Annual Quantity given in the proposal is approximate, being given as a basis for the comparison of bids only, and the City does not, expressly or by implication, agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any class or portion of the work, or to omit any portion of the work, as may be deemed advisable or necessary by the Public Works Services Director.
e) Whenever the Contractor is required to perform work or furnish equipment, labor, tools, and materials of any class for which no price is fixed in the Proposal, it shall be understood that such work, equipment, labor, tools, and material shall be provided without extra charge, allowance, or direct payment of any kind. The cost of performing such work or furnishing such equipment, labor, tools, and materials shall be included in the unit bid prices in the proposal and no additional compensation will be made, therefore.
f) On or about the first day of each month, the Contractor shall present an invoice for the previous month for the contracted monthly amount. The invoice shall include the account number for each and the purchase order number for this contract.
g) Included with the monthly and/or material invoices will be notations of the routine work functions accomplished during that period that occur on frequencies greater than one month, e.g. quarterly or semi-annually, such as fertilization in accordance with Schedule I, chemical application. The quantity invoiced and paid shall be the total square feet shown in the Bid except that the Public Works Services Director shall have the right to increase or decrease the total quantity based upon documented field measurements.
h) The Public Works Services Director will make payment monthly after verification of completion. Sites which, in the opinion of the Public Works Services Director, have not been maintained in accordance with the Contract Special Provisions will be deducted from the monthly payment in accordance with section 4.15, Deductions.
i) Extra work shall be separately invoiced in accordance with the hourly rates and unit prices provided in the supplementary "Extra Work Schedule" of the contract bid. j) Draft extra work reports per Maintenance District should be delivered to the Public Works Services Director prior to invoice preparation. The purpose of which is to expedite the invoicing and payment process, and to approve the work for completion and payment.

4.2.14. DEDUCTIONS
Deductions from monthly payments shall be divided into three categories: Performance on Schedule, Deficient Performance and Non-Performance.

Payment deductions shall not be construed a penalty but as adjustment of payment to the Contractor for only the work performed, or as the cost to the City for inspection and other related costs from failure of the Contractor to complete the work according to schedule.

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a) Performance on schedule
Failure of the Contractor to timely perform will result in additional inspection and administrative costs being incurred by the City.

The sum of One Hundred Dollars ($100.00) per site may be deducted from payments to the Contractor for each calendar day where an item of work is not completed in accordance with the bi-weekly schedule submitted pursuant to Section 4.12. This deduction applies individually to each scheduled task or subtask listed herein that is not completed in accordance with the bi-weekly schedule.

The maximum deduction per month for “Performance on Schedule” shall be equal to fifty percent (50%) of the total monthly contract price for routine maintenance.

Deductions for “Performance on Schedule” are, at the City’s option, in addition to or in lieu of other remedies provided herein.

b) Deficient Performance
Level of Maintenance: In the judgment of the City, if the level of maintenance is less than that specified herein, the City shall, at its option, in addition to or in lieu of other remedies provided herein, withhold appropriate payment from the Contractor until services are rendered in accordance with specifications set forth within this document.

The Contractor is required to correct deficiencies within the time specified by the City. If noted deficient work has not been completed, payment for subject deficiency shall be deducted during the current billing period and shall continue to be deducted in subsequent billing periods until deficiency is corrected, without right to retroactive payments. The amount to be withheld per deficient site shall be the amount paid for the entire site.

Minimum Manpower: Failure of the Contractor to comply with minimum required manpower, as listed in Schedule IV, Tables 1, 2, 3, and 4 submitted with the proposal, shall result in a deficiency deduction.

The deduction shall be calculated by the following formula:
(Labor Hours Proposed - Labor Hours Provided) ÷ Labor Hours Provided × Monthly Rate = Deduction Example:

Labor Hours Proposed: 100
Labor Hours Provided: 80
Monthly Rate: $1,000
(100-80) ÷ 100 × $1,000 = $200 Deduction
Other deficiencies: Examples include, but are not limited to, failure to comply with conditions,

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specifications, reports, schedules and/or directives from the Public Works Services Director. Any such deficiency will result in a deficiency deduction of One Hundred Dollars ($100.00) per instance per working day.

The maximum cumulative deduction per month for “Deficient Performance” shall be equal to the sum of the monthly fees for all locations.

Deductions for “Deficient Performance” are, at the City’s option, in addition to or in lieu of other remedies provided herein.

c) Non-Performance
Schedules: Failure to provide bi-weekly schedules in compliance with the contract specifications may result in a deficiency deduction of fifty Dollars ($50) per calendar day.

Reports: Failure to provide reports in compliance with the contract specifications may result in a deficiency deduction of fifty Dollars ($50) per calendar day.

Notifications: Failure to provide notifications to in compliance with the Contract Specifications may result in a deficiency deduction of One Thousand Dollars ($1,000) per instance.

4.2.15. DEFICIENT PERFORMANCE – NOTIFICATION AND CORRECTIVE ACTION a) The Contractor shall be notified both verbally and in writing, each time its performance is unsatisfactory and corrective action is necessary.
b) Upon notification of deficient performance, the Contractor will be immediately subject to the deductions listed in Section 4.15. Deductions.
c) The Contractor shall complete corrective action within the following time frames following notification:
a. Weekly Duties
i. Deficient performance of Weekly Duties shall be corrected during the first working day following notification of deficiency.
ii. If corrective work is completed during the first working day following notification of deficiency, the deductions outlined in Section 4.15.b, Deficient Performance, shall be waived.
b. Bi-Weekly Duties
i. Deficient performance of Bi -Weekly Duties shall be corrected within two working days following notification of deficiency.
ii. If corrective work is completed within two working days following notification of deficiency, the deductions outlined in Section 4.15.b, Deficient Performance, shall be waived.
c. Monthly Duties
i. Deficient performance of Monthly Duties shall be corrected within four working days following notification of deficiency.

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ii. If corrective work is completed within four working days following notification of deficiency, the deductions outlined in Section 4.15.b, Deficient Performance, shall be waived.
d. Bi-Monthly Duties
i. Deficient performance of Bi-Monthly Duties shall be corrected within eight working days following notification of deficiency.
ii. If corrective work is completed within eight working days following notification of deficiency, the deductions outlined in Section 4.15.b, Deficient Performance, shall be waived.
e. Quarterly, Semi-Annual, and Annual Duties
i. Deficient performance of Quarterly, Semi- Annual, and Annual Duties shall be corrected within ten working days following notification of deficiency. ii. If corrective work is completed within ten working days following notification of deficiency, the deductions outlined in Section 4.15.b, Deficient Performance, shall be waived.

4.2.16. W

ORK SITES
• Bear Gulch Park: 9094 Arrow Route
• Beryl Park East: 6524 Beryl Street
• Beryl Park West: 6501 Carnelian Street
• Church Street Park: 10190 Church Street
• Golden Oak Park: 9345 Golden Oak Road
• Hermosa Park: 6787 Hermosa Avenue
• Old Town Park: 10033 Feron Boulevard
Reference is also made to the maps included in Appendix B.

4.2.17. ADDITIONS
During the term of the contract, landscapes may be added to or deleted from this contract. In addition, sites may be modified, or the landscape area audited, and the inventory adjusted accordingly. The Contractor will be given no less than fifteen (15) calendar days’ notice prior to any changes to the inventory and pay quantities.

Further, the Contractor may have the option of accompanying the City inspector on final inspection, prior to acceptance of the site, to comment about the condition of the site. Payment shall be adjusted based on the unit costs listed in the proposal.

4.2.18. QUALITY OF WORK
All work shall be performed in accordance with the service level for which the work is contracted, and the best irrigation and landscape maintenance practices shall be implemented to provide aesthetically pleasing, healthy and safe parkways, paseos and medians. The Public Works Services Director or his representative shall be the sole judge as to the adequacy and quality of maintenance.

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All materials, equipment and supplies used to repair and maintain devises and materials pursuant to the specifications for LANDSCAPE AND IRRIGATION MAINTENANCE FOR LMD 1 PARKS shall meet current City standards for the individual landscape sites.

4.2.19. INSPECTIONS
Scheduled on a specific day of the week and on a semi -monthly basis during the middle of the month, the Contractor or their representative will walk and/or drive the project with the Public Works Services Director or their representative for the purpose of determining compliance with the specifications or to discuss required work. Any specific problem area which does not meet the conditions of the specifications set forth herein shall be called to the attention of the Contractor and, if not corrected within the timeframes listed in section 4.16(c), shall be deducted in accordance with Section 4-15, Deductions.

4.2.20. REPLACEMENT OF LANDSCAPE MATERIALS & CITY PROPERTY The Contractor shall be responsible for replacement of dead plants, City property, and any other items deemed necessary due to Contractor negligence. This includes (but is not limited to) trees, shrubs, and turf damaged by untrained or negligent equipment operators, fencing damaged by mower operator negligence, or the failure of the Contractor to provide water to plant material. This includes sites where the irrigation cannot be repaired in a reasonable amount of time even in circumstances beyond the Contractor’s control. If the irrigation cannot be repaired in a reasonable amount of time and it is out the Contractor’s control, then the Contractor shall use alternative irrigation methods including but not limited to a water tender, station masters, renting hydrant meters, etc. This type of temporary alternative irrigation shall be approved and paid as an extra by the City.

4.2.21. UTILITY BILLS
The City shall bear all the costs for water and electricity used on the sites covered by this contract as billed on the regular monthly invoices received by the City from the utility agencies.

4.2.22. CONFORMING TO STATE AND FEDERAL GUIDELINES FOR STORMWATER POLLUTION PREVENTION State and Federal guidelines for storm water pollution prevention are known as Best Management Practices (BMP’s). These practices will help reduce groundwater contamination and pollution to our wetlands, beaches, and coastlines. Since Landscaping can and does contribute to storm water pollution, BMP guidelines taken from the California Storm Water Quality Association’s Handbook are provided for the Contractor’s reference. In addition, these BMPs shall be reviewed with any new employee before he begins work in the field, and with all crews on at least an annual basis. (See Appendix C)

4.2.23. PERMITS
Prior to the start of any work, the Contractor shall obtain the applicable City permits and plan for City inspections. The City will issue the permits at no charge to the Contractor. The Contractor and all subcontractors

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shall each obtain a City business license and shall be licensed in accordance with State Business and Professions Code. The Contractor shall also obtain all other permits, licenses, inspections, certificates, or authorizations required by any governing body or entity.

4.3. WORK AREA TRAFFIC CONTROL

4.3.1. TRAFFIC CONTROL PERMIT
The Contractor shall prepare a permit application for street CLOSURE AND SHALL ATTACH TWO COPIES OF THE PROPOSED TRAFFIC CONTROL signing, barricading and/or detour routing. The permit application and accompanying attachments shall be reviewed by the City Traffic Engineer. Upon the Traffic Engineer's approval, a no-fee Street Closure Permit shall be issued. No Street Closure, Lane Closure, Detour or other work requiring traffic control shall commence prior to issuance of said permit.

4.3.2. SIGNS, BARRICADES, AND DELINEATORS
The Contractor shall provide and install barricades, delineators, warning devices and construction signs in accordance with the current California Joint Utility Traffic Control Manual (CJUTCM) published by the California Inter- Utility Coordinating Committee, the Work Area Traffic Control Handbook (WATCH) and the current Caltrans Manual of Traffic Controls for Construction and Maintenance Work Zones unless otherwise approved by the Engineer. During adverse weather or unusual traffic or working conditions additional traffic devices shall be placed as directed by the Engineer.

4.3.3. TRAINING
Upon award of the contract and before work can begin within the public right -of-way, the Contractor shall provide written proof of work zone safety training of all supervisory staff. The Contractor will be responsible for all work zone safety inspections and regular training of all staff setting up any traffic control.

4.3.4. ROUTINE MAINTENANCE
See section 4 -14 for information on payment for routine maintenance tasks not listed on the cost proposal sheet.

4.3.5. TURF MAINTENANCE
a) Mowing
The Contractor shall use mulching-type mowers that are approved prior to use by the Public Works Services Director. An example of the completed work done by each mulching mower must be presented for approval to the Public Works Services Director. Regardless of the season, the mowing height of tall fescue shall be 2 ½ to 3” unless directed otherwise by the Public Works Services Director. All equipment shall be well maintained, adjusted properly, and blades shall always be kept sharp.

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All turf and adjacent hardscape areas are required to present a neat, clean, and relatively debris free appearance upon the completion of the mowing project for the day. Since this contract requires the use of mulching type mowers, this may require that accumulated debris including leaves, trash, tree bark, branches, twigs, etc. be removed from the turf and surrounding hardscape areas prior to mowing.

Mowing dates shall be set on the Maintenance Schedule Chart to provide the required number of mowings per year. Work shall be performed on the same day each week. Mowing days will be coordinated with the City so that, if possible, mowing occurs 1 day prior to street sweeping. Street sweeper schedules will be provided to the Contractor by the City Representative upon request. All mowing missed due to inclement weather shall be rescheduled within 3 working days on the weekly schedule and within 7 days on the biweekly schedule. If weather or ground conditions persist, the Public Works Services Director may change the annual schedule to allow fewer than the required number of mowings per year.

Mowing Frequency
Service Level B - All turf areas shall be mowed once per week during the period of March 1st through October 31 st; and as required during the period November 1 st through February 28 th (February 29th in leap years).

Service Level C - All turf areas shall be mowed every other week during the period of March 1st through October 31st; and as required during the period November 1st through February 28th (February 29th in leap years).

Service Level D - All turf areas shall be mowed once per month throughout the year.

b) Edging
All turf grass borders including but not limited to valve boxes, curbs, mow curbs, pads, headers, turf and planter interfaces without headers, sidewalks, and tree wells, shall be neatly and uniformly edged concurrently with every mowing. Mechanical methods shall be used except where physically not possible or practical. Tree wells and valve boxes in turf areas shall be trimmed concurrently with each mowing. Trimming shall be done in a manner to prevent any damage to the tree trunk. "Arbor-Guards" or approved equal shall be kept in place at all times on all tree trunks 4” in diameter or less within turf areas. Bare-soil tree wells are required in all turf areas and shall be maintained by chemical, not mechanical means.

Edging Frequency
Service Level B - Concurrent with mowing, the Contractor shall edge all turf grass borders once per week during the period of March 1st through October 31 st; and as required during the period November 1st through February 28 th (February 29th in leap years). In addition, an edger with a metal blade will be required for use on all turf grass borders at least once per month during the period of March 1st through October 31st.

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Service Level C - Concurrent with mowing, the Contractor shall edge all turf grass borders every other week during the period of March 1st through October 31st; and as required during the period November 1st through February 28th (February 29th in leap years). An edger with a metal blade will not be required as part of the turf maintenance program at Service Level C.

Service Level D - Concurrent with mowing, the Contractor shall edge all turf grass borders once per month throughout the year. An edger with a metal blade will not be required as part of the turf maintenance program at Service Level D.

c) Fertilization
Fertilizer shall be applied in such a manner as to insure uniform coverage with minimum overlap. Turf shall be free of moisture at the time of application. Application of the fertilizer shall be done in sections coinciding with the areas covered by the timing stations on the automatic controllers in order that the soil may be thoroughly moistened immediately after the broadcast of fertilizer.

All damages resulting from the use of unauthorized fertilizers or improper watering after fertilization shall be repaired or replaced at the expense of the Contractor.

Fertilization Frequency
Service Level B - The Contractor shall fertilize all turf areas in accordance with Schedule I.

Service Level C - The Contractor shall fertilize all turf areas in accordance with Schedule I.

Service Level D - Fertilization of turf areas is not required as part of routine maintenance.

The City may request fertilization in addition to the above -described work. Any additional fertilization requested requires written pre-authorization by the Public Works Director or his agent and will be paid as extra work.

d) Aeration
Aeration Frequency
Service Level B - The Contractor shall not be required to aerate turf areas.

Service Level C - The Contractor shall not be required to aerate turf areas.

Service Level D - The Contractor shall not be required to aerate turf areas.

e) Overseeding (Overseeding requires written pre-authorization by the Public Works Director or his agent and will be paid as extra work.)

All overseeding shall be done with a seed type or blend approved by the Public Works Services Director. The Contractor shall over seed where needed in such a manner as to insure uniform growth with minimum bare areas. One month prior to overseeding, the Contractor shall notify the Public Works Services Director for approval of scope of work.

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Overseeding will be scheduled either in early fall or early spring. Fertilization and overseeding will be concurrently applied.

Prior to overseeding, the area will be dethatched as required.

Grass seed shall be applied at the rate specified on the label for the type of seed being used. Seed quality shall meet the following criteria: Minimum purity shall be 98% weed free for all grasses; minimum germination rate shall be 85% for all grasses; no seed shall be applied without prior verification of seed mix and quality by the Public Works Services Director.

Once seed has been applied, the Contractor shall firm the soil and cover the seed with a high-quality compost top dressing to prevent erosion and reduce evaporation of soil moisture.

Pre-emergent herbicide applications shall be applied no sooner than three (3) mowings following seed germination. Overseeding shall not be done within at least four months of any pre -emergent herbicide application or as directed on the pesticide label – whichever length of time is greater.

4.3.6. SHRUB, GROUNDCOVER, DECOMPOSED GRANITE (DG) AND VINE MAINTENANCE

4.3.6.1. SHRUB MAINTENANCE
Note: Shrub maintenance shall be performed at the service level for which ground cover maintenance is contracted. Payment for shrub maintenance shall be included in the price proposed for groundcover maintenance.

All shrubs growing in the work areas shall be pruned, as specified herein, to consistently maintain plants in a healthy, growing condition, and to maintain plant growth within reasonable bounds to prevent encroachment of passageways, walks, adjacent properties, streets, view of signs, traffic or in any manner deemed objectionable by the Public Works Services Director. Dead or damaged limbs or branches shall be removed immediately, and all pruning cuts shall be made cleanly with sharp pruning tools, with no projections or stubs remaining.

Shrub Maintenance Frequency
Service Level B - The Contractor shall shear all shrubs as often as required such that each shrub is attractive and neat without encroaching upon any adjacent improved area, street, or sidewalk, or otherwise becoming a public hazard. Shearing shall be done in a manner to permit plants to grow in accordance with their natural growth characteristics. Shrubs shall not be individualized and/or sheared into “boxed,” “balled” or any other unnatural shapes.

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The Contractor shall fertilize the entire shrub planter once per year using 15 -15-15 with trace elements or approved equal. All other applications that may be requested by the Public Works Director shall be paid as extra work. Fertilization periods shall be recorded on the Maintenance Schedule Chart.

Service Level C - The Contractor shall shear all shrubs two times per year in the spring and fall such that each shrub is attractive and neat without encroaching upon any adjacent improved area, street, or sidewalk, or otherwise becoming a public hazard. Shearing shall be done in a manner to permit plants to grow in accordance with their natural growth characteristics.

Shrubs shall not be individualized and/or sheared into “boxed,” “balled” or any other unnatural shapes.

The Contractor shall not be required to fertilize shrubs at “C” level.

Service Level D - The Contractor shall shear all shrubs one time per year in the fall or whenever the City Public Works Director (or his agent) deems the shrub to be a hazard. Shrubs shall be trimmed such that each shrub is attractive and neat without encroaching upon any adjacent improved area, street, or sidewalk, or otherwise becoming a public hazard.

Shearing shall be done in a manner to permit plants to grow in accordance with their natural growth characteristics. Shrubs shall not be individualized and/or sheared into “boxed,” “balled” or any other unnatural shapes.

The Contractor shall not be required to fertilize shrubs at “D” level.

4.3.6.2. GROUND COVER MAINTENANCE
Trim ground cover adjacent to any hardscape, structure, fixture, plant, or other area into which it should not encroach including, but not limited to, walks, walls, curbs, mow curbs and fences as required for general containment to present a neat, clean appearance of the planter and surrounding hardscapes within the landscape site.

All sidewalks, mow curbs, boxes, etc. shall be edged completely with all remaining soil, groundcover and other debris removed completely off these surfaces. A flat shovel will often be required to conform with this specification.

Any paper, litter, or other debris including, but not limited to, excessive pine needles or leaf litter, large rocks, or anything else that accumulates in ground cover areas, shall be picked up concurrent with trimming.

Keep ground cover trimmed back from all controller units, valve boxes, quick couplers, or other appurtenances or fixtures. Do not allow ground covers to grow up trees, into shrubs, or on structures or walls. Keep it trimmed back approximately 4 inches from structures or walls. Coordinate trimming around base of shrubs/trees with the City Representative.

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Bare soil areas shall be replanted, composted, or wood chipped as directed. Coordinate replanting/chipping with the City Representative. The Contractor shall pay the costs to replant/mulch bare soil areas caused by Contractor negligence. Negligence includes (but is not limited to) the failure to provide water to sites that cannot be repaired in a reasonable amount of time due to circumstances beyond the control of the Contractor.

Groundcover Maintenance Frequency
Service Level B - The Contractor shall on a monthly basis trim ground cover adjacent to any hardscape, structure, fixture, plant or other area into which it should not encroach.

The Contractor shall on a bi-weekly basis clean any accumulated debris and trash from all ground cover areas.

The Contractor shall fertilize 100% of all ground cover areas once per year in the spring with 15-15-15 or approved equal. All other applications that may be requested by the Public Works Director shall be paid as extra work. Fertilization periods shall be recorded on the Maintenance Schedule Chart.

The Contractor shall at the direction of the Public Works Services Director, edge any groundcover deemed a public safety hazard.

The Contractor shall mechanically "bowl", as often as is required, around all irrigation heads that are blocked by ground cover.

Service Level C - The Contractor shall on a bi- monthly basis trim all ground cover adjacent to any hardscape, structure, fixture, plant, or other area into which it should not encroach.

The Contractor shall on a bi-weekly schedule clean any accumulated debris and trash from all ground cover areas.

The Contractor shall not be required to fertilize ground cover.

The Contractor shall at the direction of the Public Works Services Director, mow, or otherwise lower, to a height of three inches all ground cover that is a fire hazard.

The Contractor shall at the direction of the Public Works Services Director, edge any groundcover deemed a public safety hazard.

The Contractor shall mechanically or chemically "bowl" as often as is required around each irrigation head that is blocked by ground cover.

Service Level D - The Contractor shall on a monthly basis trim all ground cover adjacent to any hardscape, structure, fixture, plant or other area into which it should not encroach.

The Contractor shall on a monthly schedule clean any accumulated debris and trash from all ground cover areas.

The Contractor shall not be required to fertilize ground cover.

The Contractor shall at the direction of the Public Works Services Director, edge any groundcover deemed a public safety hazard.

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4.3.6.3. DECOMPOSED GRANITE (DG)
To reduce water use, maintenance, and run-off; some areas within this contract may currently (or in the future) contain relatively small areas of DG as a landscape element. These relatively low maintenance areas are contained within the landscape and do not include equestrian and walking trails. DG areas shall be inventoried and paid at the same monthly unit cost as groundcover.

Any paper, litter, rocks, trash, or other debris that accumulates in these DG areas shall be picked up at the frequencies specified in Section 4.26.5, Debris and Trash Removal.

The Contractor shall provide complete and continuous control and/or eradication of all weeds, roots, suckers, and pests. Pests include, but are not limited to insects, other invertebrates, and rodents. Pests may be controlled by mechanical means as well as with chemicals.

The Contractor shall provide maintenance of all non-trail DG surfaces within the landscape at no additional cost to the City. Maintenance shall include but will not be limited to filling and compacting low areas, ruts, washed- out areas, vandalized areas, and any other area deemed hazardous.

Maintenance shall include not only the repairs but shall also include the removal of eroded or contaminated DG materials from sidewalks, drains, curbs, gutters, cobble, turf areas, planters, and any other areas where the DG does not belong. Eroded DG materials shall not be re -used in the trails or landscape and these materials shall be disposed of off-site at no additional cost to the City.

Surface repair materials shall be clean and uncontaminated stabilized California Gold DG maintained at Header, sidewalk, and curb height. DG is available from Gail Materials in Corona, CA Phone no. (951) 667 -6106.

Submittal of all DG materials to the Public Works Services Director (or his agent) is required prior to any and all surface repairs. Materials placed without prior approval that do not meet City specifications will be removed and replaced at the expense of the Contractor.

Proper placement will require good preparation, wetting and compaction. DG shall be placed, wetted, and compacted at no more than 2” of lift at a time. In some cases, an additional lift may be required for the repair.

Remove rocks, debris and loose materials and grade smooth. For each 2” of lift, spread the material over the area and grade level and smooth. Take the time necessary to thoroughly water the entire area to ensure the entire depth and profile is moist. Use a shovel to confirm moisture depth. Once properly wetted, roll, vibra - plate, or tamp the surface and allow enough time to dry. The surface shall be flush with all curbs, walks, headers and drains. In some instances, it may be necessary to build the material ¼” higher than the hardscapes to promote proper drainage.

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Decomposed Granite Surface Repair Frequency
Service Level B - Surface repairs shall be performed in May when the rainy season has ended, or when it has been determined by the Public Works Services Director (or his agent) that there is an immediate safety hazard. The off-site removal and disposal of eroded DG materials shall be complete and continuous as required.

Service Level C - Except for the removal of eroded materials, surface repairs will be completed by City crews. The off-site removal and disposal of eroded DG materials shall be performed by the Contractor completely and continuously as required.

Service Level D - Removal of eroded materials and surface repairs will be completed by City crews.

4.3.6.4. VINE MAINTENANCE
Vines are to be maintained such that they always present a neat appearance and are not a public hazard.

To help prevent vines from falling off the wall, vines are to be trimmed and maintained closely to the wall to which they are attached.

Vines that are not growing over the top of a wall will not be allowed to grow over the top.

Vines that are growing over the top of a wall will be neatly trimmed on the city side and along the top without allowing clippings to fall onto the homeowner's side.

Cut as few vines growing over to the homeowner's side as is necessary to achieve a neat appearance on the top of the wall but attempting not to kill the vines on the homeowner's side. If a homeowner requests that the City's vines be removed from the homeowner's side, remove them by pulling the vines from the homeowner's side to the City side and trimming off the excess.

In addition to trimming vines at the top of the wall, vines shall also be trimmed along the bottom of the wall to prevent them from encroaching into and damaging irrigation, groundcover, hardscapes, trees, shrubs, trails, and sidewalks.

The Contractor will not remove any vines from the homeowner's side without the homeowner's permission.

The Contractor will reattach to a wall any vines that fall off a wall by using the attachments detailed on City Standard Plan #510.

Vine Maintenance Frequency
Service Level B - The Contractor shall trim vines twice per year in March and September.

The Contractor shall immediately re-attach to a wall or fence any vines that fall off a wall by using the attachments required on the construction plans for the site.

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Concurrent with March and September vine trimming, the Contractor shall twice per year remove vines that grow into undesirable places such as groundcover, hardscapes, trees, or shrubs.

Service Level C - The Contractor shall trim vines once per year in Fall.

The Contractor shall re-attach to a wall or fence once per year in Fall vines that fall off the wall by using the attachments required on the construction plans for the site.

The Contractor shall annually, in Fall, remove all vines that grow into undesirable places such as groundcover, hardscapes, trees or shrubs.

Service Level D - The Contractor shall trim vines once per year in Fall, or whenever the vines present a public safety hazard.

4.3.6.5. TREE MAINTENANCE
a) All trees in the work site shall be maintained in their natural shapes. Work shall be accomplished in a manner which will ensure that each individual tree is carefully maintained as described in Appendix A, Pruning Standards, to promote the health and appearance of the tree. All work shall be of the highest quality, performed in accordance with the International Society of Arboriculture's (ISA) standards. The Contractor shall only be responsible for tree pruning as called out herein. Tree work not described herein will be the responsibility of the City’s Urban Forestry Division and their tree maintenance Contractor. b) Low branches overhanging park and paseo maintenance driveways, and all streets shall be raised to a height of thirteen (13) feet above street grade. Low branches overhanging sidewalks and parkways shall be raised to a height of nine (9) feet above grade. Tree branches overhanging equestrian trails shall be raised to a height of ten (10) feet.
c) Young trees that need training shall be pruned on a continuing basis as needed. Under no circumstances will stripping of lower branches (raising up) of young trees be permitted. Lower branches shall be retained in a "tipped back" or pinched condition with as much foliage as possible to promote establishment, increased caliper, and a strong tapered trunk. If there are any doubts or questions, contract the Public Works Services Director or his representative. d) On all newly planted and unestablished trees (except for palms) Agriform 20 -10-5 Plant Tablets (or approved equal) shall be applied as per the manufacturer's directions. All Date Palms shall be fertilized in spring and fall with an approved Palm specific fertilizer. Fan Palms shall not be fertilized unless otherwise directed by the Public Works Director.
e) The Contractor shall bring to the attention of the Public Works Services Director within twenty-four (24) hours any tree that shows signs of root heaving, leaning, having hanger limbs, or for any reason is a safety hazard.
f) The City shall bear all costs for the removal and replacement of dead or dying trees unless the need for removal was due to faulty maintenance or negligence. Faulty maintenance or negligence includes (but is not limited to) mower and string-trimmer damage. The Contractor, as determined by The Public Works Services Director, shall replace trees requiring replacement due to faulty maintenance or negligence.

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Replacement shall be made by the Contractor in the kind and size of trees as determined by the Public Works Services Director. Where there is a difference in value between the trees lost and the replacement of trees, this difference will be deducted from the contract payment. In all cases, the value of the trees lost will be determined by the Public Works Services Director using the latest edition of ISA’s “Guide for Plant Appraisal” written by the Council of Tree and Landscape Appraisers. g) All trees requiring staking shall always be securely staked with two approved stakes set perpendicular to prevailing NE winds and secured to the stakes with at least two flexible ties and approved by the Public Works Services Director. The ties and stakes shall be inspected regularly to ensure against girdling and abrasion. Stakes shall not be allowed to touch the trunk or any major lateral branches. Therefore, reducing the height of the stakes may be required to prevent damage. Stakes shall be removed as soon as it is determined that a tree can stand on its own without support. Should 36-inch box or larger sized trees need guying, the cost shall be paid by the City.
h) Except for irrigation, debris removal, and fall and spring fertilization, the City shall perform all maintenance on palm trees within the worksite.

Tree Maintenance Frequency
Service Level B - Low branches overhanging park and paseo maintenance driveways, streets, sidewalks, parkways, and equestrian trails shall continuously be maintained at the following heights above grade:
• Low branches overhanging park and paseo maintenance driveways, and all streets shall be raised to a height of thirteen (13) feet above street grade. • Low branches overhanging sidewalks and parkways shall be raised to a height of nine (9) feet above grade.
• Tree branches overhanging equestrian trails shall be raised to a height of ten (10) feet above grade.

Low hanging tree branches shall be trimmed as required as to not encroach onto shrubs and surrounding plant materials as well as provide an aesthetically pleasing appearance.

The Contractor shall maintain young trees in a "tipped-back", not stripped, condition.

The Contractor shall maintain the staking for each tree requiring staking in accordance with the current City tree planting standard.

All tree hazards that are beyond the scope of the specifications of this contract shall be immediately reported to the Public Works Service Director or his representative.

Service Level C - As often as required for safety purposes, low branches overhanging park and paseo maintenance driveways, streets, sidewalks, parkways, and equestrian trails shall be raised to the following heights above grade:
• Low branches overhanging park and paseo maintenance driveways, and all streets shall be raised to a height of thirteen (13) feet above street grade.

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• Low branches overhanging sidewalks and parkways shall be raised to a height of nine (9) feet above grade.
• Tree branches overhanging equestrian trails shall be raised to a height of ten (10) feet above grade.

Low hanging tree branches shall be trimmed in Fall as to not encroach onto shrubs and surrounding plant materials as well as provide an aesthetically pleasing appearance. hanging tree branches shall be trimmed as required as to not encroach onto shrubs and surrounding plant materials as well as provide an aesthetically pleasing appearance.

All tree hazards that are beyond the scope of the specifications of this contract shall be immediately reported to the Public Works Service Director or his representative.

Young trees requiring staking or training shall be reported to the Public Works Services Director.

Service Level D - As often as required for safety purposes, low branches overhanging park and paseo maintenance driveways, streets, sidewalks, parkways, and equestrian trails shall be raised to the following heights above grade:
• Low branches overhanging park and paseo maintenance driveways, and all streets shall be raised to a height of thirteen (13) feet above street grade. • Low branches overhanging sidewalks and parkways shall be raised to a height of nine (9) feet above grade.
• Tree branches overhanging equestrian trails shall be raised to a height of ten (10) feet above grade.

All tree hazards that are beyond the scope of the specifications of this contract shall be immediately reported to the Public Works Service Director or his representative.

Young trees requiring staking or training shall be reported to the Public Works Services Director.

4.3.7. IRRIGATION MAINTENANCE

4.3.7.1. GENERAL
a) Irrigation shall be done using automatic sprinkler systems where available and operable. However, failure of an existing irrigation system to provide full and proper coverage shall not relieve the Contractor of the responsibility to provide adequate irrigation with full and proper coverage to all areas within the work site. Providing full and adequate coverage may require hand watering, a station master, a battery backup, or a water tender. This type of watering may be billed as an extra on a case -by-case basis depending upon the circumstances. Failure to comply with this specification resulting in loss of plant material will be subject to the remedies in section 4.21, Replacement of Landscape Materials & City Property. Field controllers are installed for scheduling. The field controllers communicate with a central computer to receive daily evapotranspiration data.
b) The irrigation schedule for each controller will be set by the City’s Water Management Team along with

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regular input from the Contractor's account manager. The elements of the schedule to be set by City Staff are days of the week to irrigate, start times, finish times, minutes per cycle, soak in times, demand and percentage of daily evapo-transpiration per station and assignment of stations to programs. These settings will be done within the guidelines established by the City. c) The Contractor will be expected to use the absolute minimum amounts of water in all areas required to maintain healthy plant growth. With regular required Contractor input, the Water Management Team will adjust the soil depletion numbers and percentages of evapo -transpiration for each station on the field controller to ensure that the zone covered by each station is not too dry or too wet. d) The Contractor shall periodically inspect the operation of the systems for any malfunction. The Contractor shall maintain all sprinkler systems, at no additional cost to the City, in such a way as to guarantee proper coverage and full working capability; and make whatever adjustments may be necessary (including raising the sprinkler heads to the proper height) in order to provide proper irrigation to plants and to prevent excessive runoff into street rights -of-way or other areas not meant to be irrigated.
e) The periodic inspections may occur more often, but not less frequently than one inspection each week.

No watering shall be done during the day unless approved by the Public Works Services Director. The Contractor must provide adequate personnel to observe any irrigation system operations during the day. f) In addition to the weekly inspections, written quarterly irrigation system reports will also be required for each landscape site in the contract. Reports shall include but are not limited to the following information:
name of inspector, site number, date, recommended schedule changes, recommended upgrades, soil moisture and depth, repairs made, repairs needed, overall coverage and distribution, and overall condition of the turf, planters, and trees. Reports shall be attached to the monthly routine billing and will be required for monthly payment.
g) Sprinkler heads will be kept clear of overgrowth that may obstruct operation. Chemical edging with herbicides around turf heads will not be permitted. However, an approved plant growth regulator may be used.
h) Any damages to public or private property resulting from excessive irrigation water or irrigation water runoff shall be charged against the contract payment unless immediate repairs are made by the Contractor to the satisfaction of the Public Works Services Director. i) The centralized irrigation control will be operated by City employees. The field controllers communicate alerts to the Centralized irrigation control.

4.3.7.2. SHRUB BEDS & PLANTER AREAS
Shrub beds and planter areas shall be irrigated as required, to maintain horticulturally acceptable growth and color, and to promote deep rooting. Irrigation rates for shrub and planter areas shall be applied in such a manner as to keep surface runoff at a minimum. The irrigation rates shall be adjusted to the needs of shrub types, seasons, weather conditions, and water budget.

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4.3.7.3. TURF AREAS
Turf areas shall be irrigated as required to maintain acceptable growth and color. Turf areas shall be maintained using the least amount of water possible. These low water use specifications will cause some slight stress.

However, if horticultural programs such as regular aerification, correct mower heights, proper fertility, weed control, and required system maintenance/programming is implemented, the stress should be mild enough for the turf plants to recover quickly when irrigated. Irrigation shall be applied in such a manner as to reduce runoff yet provide deep watering to promote deep rooting and improved drought resistance.

4.3.7.4. NEW PLANT MATERIALS
Newly planted trees, shrubs, ground cover and turf shall receive adequate and regular attention until these plants are established. Adequate water shall be applied to promote normal, healthy growth. Proper berms or basins shall be maintained during the establishment period. Routine supplemental deep watering either by quick coupler, water tender, or by the installation of a supplemental irrigation system will be required to avoid dead plant material as well as the prevention of overwatering established plants located on the same hydro - zone.

4.3.7.5. REPAIRS AND REPLACEMENT
Routine repairs to irrigation systems such as replacement of wiper seals, worn or broken nozzles, heads and risers and other routine maintenance shall be completed by the Contractor at no cost to the City. Replaced or newly installed irrigation heads shall be identical to the heads specified in the approved City Standard Plans unless otherwise specified by the Public Works Services Director or his representative. Further, any other irrigation work shall also conform to the current approved City Standard Plans. Any deviation from these plans is considered a variance and all variances shall be approved in writing by the Public Works Services Director or his representative prior to the commencement of any work.

Costs of repairs to backflow preventers, pressure lines, valves, irrigation pumps and controllers requires written pre-authorization by the Public Works Director or his agent and will be paid as extra work. Additionally, costs of repairs beyond the control of the Contractor such as vandalism, vehicular accidents, acts of nature, or other events not deemed Contractor negligence shall also be paid as extra work. Any irrigation repairs requested by the Public Works Services Director (including but not limited to alerts) are required to be expeditiously corrected within a reasonable amount of time.

4.3.8. PEST CONTROL
The Contractor shall provide complete control and/or eradication of all plant pests and weeds at the frequencies specified herein. Pests include, but are not limited to, insects, mites, other invertebrates, pathogens, nematodes, and vertebrates. Pests may be controlled by mechanical means as well as with chemicals. Chemical controls may include plant growth regulators.

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Annually at the time of contract renewal, the Contractor shall submit a list for approval by the Public Works Services Director of all chemical pesticides proposed for use under this contract. Attached to the list will be the current label and safety data sheet (SDS), for each chemical on the list. Additionally, any changes or updates made to this list shall be supplied to the Public Works Services Director as they are made. Materials included on this list shall be limited to chemicals approved for use by the State of California Department of Food and Agriculture. No chemical pesticide shall be applied until its use is approved in writing by the Public Works Services Director. The application of chemicals shall conform to the current California Department of Food and Agriculture regulations.

Use of all E.P.A. registered pesticides must be preceded by notification to the Public Works Services Director a minimum of one week prior to the planned application date. The notification must be in writing and shall include the pest control advisor's written recommendation and State of California Agriculture Pest Control Advisor License number. A permit from the County Agricultural Commissioner's office to apply any restricted use pesticide must be obtained, and a notice of intent shall be filed at least forty-eight (48) hours before applications with the San Bernardino County Agricultural Commissioner's office as per State and County guidelines.

Only the safest, lowest odor and most environmentally friendly pesticides shall be used whenever possible. In addition, integrated pest management techniques shall also be used whenever possible, e.g., use of approved biological, mechanical, or exclusionary control methods.

The Contractor shall select and supply proper materials and licensed personnel and obtain any necessary permits, licenses, registrations, and pest control advisor recommendations, to comply with City, County, State or Federal regulations and laws. Copies of all County and State licenses, registrations, and permits required shall be supplied to the Public Works Services Director on an annual basis. The Contractor will assume responsibility and liability for the use of all chemicals and their applications.

Spray pattern indicators or dye markers shall not be used anywhere within this contract without the expressed written consent of the Public Works Services Director.

The Contractor's applicator shall hold a valid Qualified Applicator License or a Certified Commercial Applicator Certificate, issued by the State of California Department of Food and Agriculture, and be certified, or licensed, in at least Categories B and C. The Contractor must supply the City with a photocopy of the License or Certificate.

If subcontractors are used for any pesticide applications, photocopies of their License or Certificate, County Registration and City Business License must be provided.

Pest control advisor recommendations shall be written for all types of chemical applications made in City parks or rights-of-way. Recommendations shall be written on forms approved by the San Bernardino County

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The City of Rancho Cucamonga
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Agricultural Commissioner and a copy shall be provided to the Public Works Services Director prior to the application for his approval. All recommendations shall follow the guidelines set forth by the State and County Departments of Food and Agriculture, regarding pest control advisor recommendations. Pest control recommendations are registered by the County for one calendar year in January. Therefore, updated recommendations shall be submitted every January.

Pesticide application records shall be kept on forms identical to the format provided in Schedule II. A copy of each application form shall be provided to the City at the time of monthly invoicing.

Additionally, and prior to bid acceptance or contract renewal, the Contractor shall provide to the Public Works Services Director a schedule outlining a written annual integrated pest management plan describing what products and/or alternative methods of pest control that will be scheduled each month. This monthly information shall include:
• The target pest (gophers, grassy weeds, broadleaf weeds, shrub growth, insects, etc.) • The type of control method to be used (mechanical, chemical, cultural) • Where the method of control will be used (turf, hardscape, groundcover, mulchscape) • The name of the product to be used (Roundup Pro, Dimension, Ronstar, etc.) • The type of product to be used (Pre-emergent, PGR, insecticide, rodenticide, etc.) • The application rate to be used (lbs. or ozs. per acre or per 1000 sq. ft.)

Pest Control Frequency
Service Level B - Complete and continuous control and/or eradication of all Landscape pests and weeds.

Service Level C - Complete, thorough, and consistent control and eradication of all Landscape pests and weeds within the landscape every 90 days or whenever the Public Works Services Director determines that a pest or weed problem has become a public health or safety hazard.

Complete, thorough, and consistent control of weeds shall include the use of pre - emergent herbicides broadcast over the entire planter area, as well as post emergent herbicides spot sprayed as required to achieve complete weed control. Complete, thorough, and consistent weed control utilizing the proper selection and application of herbicides on schedule, will result in a relatively acceptable level of control for this reduced service level lasting the entire length of the 90-day period.

Service Level D - Complete, and thorough control and eradication of all Landscape pests and weeds within the landscape two times per year (Spring and Fall) or whenever the Public Works Services Director determines that a pest or weed problem has become a public health or safety hazard. Complete and thorough, control of weeds shall include the use of pre-emergent herbicides broadcast over the entire planter area, as well as post emergent herbicides spot sprayed as required to achieve complete weed control.

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4.3.8.1. TRAIL MAINTENANCE
Some sites within the Parks will have trails. Trails are defined as any PVC fencing and/or headers delineating one or both sides of a decomposed granite (DG) surface and the decomposed granite itself. Trail maintenance and surface repairs may be required and will be paid as extra work. The scheduling of any trail repairs shall occur at the direction of the Public Works Services Director. The City will be responsible for all other trail maintenance within the Parks except for excessive irrigation runoff and encroaching plant material from Contractor-maintained landscapes; debris caused by landscape maintenance; eroded mulch and soil from Contractor-maintained sites, broken PVC fencing caused by Contractor negligence; and any other trail maintenance problem caused by Contractor negligence.
a) All roadways and exercise stations surfaced with decomposed granite shall be maintained in a smooth, safe, compacted condition.
b) At the City’s expense, decomposed granite shall be imported as necessary to maintain surfaces.

Imported decomposed granite shall meet or exceed the quality of the existing material, have a stabilizing compound and must be approved by the Public Works Services Director prior to placement. c) Any significant ruts or trail hazards must be immediately reported to the Public Works Services Director or his representative.

4.3.8.2. HARDSCAPE MAINTENANCE
Hardscape is all masonry or rock materials on a site from the edge of the asphalt/curb and gutter to the tract wall – the edge of the asphalt/curb and gutter shall include the crack or void between the asphalt and the concrete. Hardscape includes features within the landscape such as curbs, mow curbs, cobblestones, concrete pavers and concrete flowlines and sidewalks. All hardscape is to be maintained within the landscape site (including sidewalks) at the frequencies listed below. Maintenance shall include keeping the hardscape clean, debris- and weed free by using whatever approved methods are necessary. Graffiti removal is not required but known instances of graffiti shall be reported immediately to the City Graffiti Hotline at 909-481-7999. Also, any spills, stains or damage on the hardscape shall be reported to the Public Works Services Director or his representative. This contract may or may not have hardscapes listed separately on a site inventory or paid separately from the turf and groundcover areas. In either case, all hardscapes shall be maintained as part of the landscape maintenance contract at the same service level as the adjacent landscape.

Service Level B - The Contractor shall on a bi- weekly basis, remove any weeds, trash and debris that accumulates on the hardscape.

Service Level C - The Contractor shall, on a bi-weekly basis, remove any weeds, trash and or debris that accumulates on the hardscape.

Service Level D - The Contractor shall, on a monthly basis remove any weeds, trash and or debris that accumulates on the hardscape.

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4.3.8.3. MULCHSCAPE MAINTENANCE
“Mulchscape” refers to formerly landscaped areas that have been renovated and removed from regular contract maintenance. These areas will be covered with a layer of composted mulch and/or wood chips and use little or no water. Any trees growing within the mulchscaped sites will remain after conversion. Additionally, some low- maintenance shrubs and groundcover may remain whenever practical. Any maintenance on remaining groundcover or shrubs within the mulchscaped areas may be billed as extra work. Maintenance of these areas will include the following:

Service Level B - Mulchscaped areas will be consistently maintained on a weekly basis to present a neat and clean appearance free of trash and accumulated debris.

In May of each year, mulch will be added to all mulchscaped areas as required to restore the depth of mulch to three inches throughout each mulchscaped site. Submittals are required for approval by the Public Works Services Director or his representative on all materials prior to installation.

Service Level C - On a bi-weekly basis, mulchscaped areas will be maintained to present a neat and clean appearance free of trash and accumulated debris.

When specified by the Public Works Services Director, mulch shall be applied by the Contractor to a depth of no less than three inches and billed as extra work. Submittals are required for approval by the Public Works Services Director or his representative on all materials prior to installation.

Service Level D - On a monthly basis, mulchscaped areas will be maintained to present a neat and clean appearance free of trash and accumulated debris.

4.3.8.4. SPORTS FIELD MAINTENANCE
Renovations
Sports fields may be renovated annually. Any renovations will be paid as extra work. The scheduling of the annual renovation process shall occur at the direction of the Public Works Services Director which may change yearly according to team’s schedules. The fields shall be closed to public access for a period of 8 -12 weeks for the renovation and re-establishment to occur. The field perimeters shall be fenced for this period of time.

The field perimeter shall be enclosed by installing temporary chain -link fencing. The fencing shall be 8 feet in height and have gated vehicular access to the fields at all parks. Each field shall be gated individually to ensure non-interference with track use during the renovation period. The chain- link fencing shall be installed and removed at the Contractor’s expense. Installation and removal dates shall be set by the Public Works Services Director. All fence failures shall be repaired immediately at the Contractor’s expense.

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4.3.8.5. PLAYGROUND MAINTENANCE
Playground Inspections
Routine inspections shall be conducted daily by a responsible, trained employee of the Contractor. The Contractor shall inspect the playground areas for obvious safety concerns such as vandalism, necessary raking of surfacing materials, missing signage, walkway debris, and hazard removal.

The Contractor shall inspect each piece of playground equipment in accordance with the High Frequency Inspection form and guide provided by the Public Works Services Department. Documentation of High Frequency Inspections may be performed using the High Frequency Form. Forms will be delivered on a daily basis to the City’s Parks Facilities Maintenance Supervisor.

4.3.8.6. PICNIC AREA MAINTENANCE
Picnic tables, benches, slabs, cooking grills, sinks, trash containers and receptacles shall be cleaned and sanitized to ensure safe conditions for use by the public. Picnic tables and benches shall be checked for graffiti, carvings, looseness of planks or braces, cleanliness and general need of repair. The Contractor’s observation of the general need of repair or replacement of fixtures shall be immediately reported to the Public Works Services Director orally and thereafter in writing.

Ashes partially burned charcoal, garbage and leftover food in and around cooking grills and picnic facilities shall be removed. The entire picnic area shall be kept free of broken glass, cans, food, paper, and other debris. Picnic areas shall be pressure-washed as directed.

4.3.8.7. HARD COURT MAINTENANCE
Hard playing court surfaces shall be swept on a weekly basis. The Contractor will not be responsible for the replacement of worn netting or wind screens.

4.3.8.8. RESTROOM MAINTENANCE
All restrooms shall be cleaned thoroughly in accordance with the following tasks, and all tasks shall be completed prior to 8 a.m. unless otherwise specifically authorized by the Public Works Services Director. The City will be responsible for locking the restrooms each night.
d) All stainless fixtures shall be cleaned at the scheduled interval specified below using a stainless cleaner that removes hard water deposits, disinfects and polishes the fixtures. e) Remove debris and trash, then sweep floor. Removed materials are not to be swept outside of the restroom.
f) Wash down walls and floors as needed.
g) Check and refill all toilet paper dispensers as needed. h) Remove all graffiti using graffiti removal materials, other scrubbing techniques, or paint.

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i) Remove spitballs, cobwebs, and other foreign materials from doors, walls, ceilings, partitions, vents, etc. j) Perform high and low dusting of ledges, tops of partitions, etc. using a dampened cloth or other device. k) Disinfect the inside of urinals and toilets.
l) Disinfect the top and bottom of toilet seats, fixtures, and surfaces of and surrounding each fixture. m) Disinfect stall walls and other areas where hands are normally placed. Clean doors and door frames. n) Disinfect around urinals, under sinks, around floor drains, and other areas where bacteria might breed. o) Disinfect sinks.
p) Scrub sinks and wipe dry. Use a small scrub brush to clean corners, cracks, and narrow areas. q) Scrub inside surfaces of toilets and urinals using a hard water cleaner that will remove hard water stains and deposits. Be sure to scrub under the upper lip.
r) Scrub outside of toilets, urinals, and rear wall.
s) Wipe toilet seats, toilet bowls, urinals, and fixtures until dry. t) Spot clean walls and scrub handprints, etc. from walls and partitions and wipe dry. u) Disinfect and mop floors, making sure that corners, drains, areas around toilets, and feet of partitions are thoroughly cleaned and there is no accumulation of dirt or other matter. Leave the floor as dry as possible.
v) Deodorize the restrooms.
w) Immediately notify the Public Works Services Director of any irregularities or hazards. x) If running water, broken fixtures, or plugged sewer lines cannot be normalized or isolated, the restroom is to be locked, signed as “Closed for Maintenance,” and the Public Works Services Director immediately notified.
y) Wash off any dirt clods, mud or foreign material from the outside of the restroom. Clean top and sides of drinking fountains outside of restrooms and clear drains. z) All areas are to be left clean and free of streaks, stains, film, debris, water spots, and odors. All fixtures shall be clean, including piping.
aa) All leaking fixtures, clogged drains, stopped up or damaged basins, toilets, or urinals, and damaged or inoperable lighting fixtures that cannot be repaired by the following shall be reported to the Public Works Services Director: (a) tightened to stop leaks, (b) unclogged by using a “plumber’s helper” or short “snake”.

The Contractor shall submit a list for approval by the Public Works Services Director of all cleaners, disinfectants and deodorizers proposed for use under this contract. Attached to the list will be the current label and material safety data sheet for each product on the list. No product shall be used until its use is approved in writing by the Public Works Services Director as appropriate for the proposed purpose.

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Rancho Cucamonga City CouncilSeptember 16, 2025

Rancho Cucamonga City Council
September 16, 2025