Agenda packet — Rancho Mirage City Council, May 16, 2024 (part 1 of 2)

Y CITY OF RANCHO MIRAGE

CITY COUNCIL,
LIBRARY AND OBSERVATORY BOARD.

HOUSING AUTHORITY BOARD,

AND THE CITY COUNCIL REPRESENTING

THE REDEVELOPMENT SUCCESSOR AGENCY
Meeting Location:

City of Rancho Mirage
City Hall - Council Chamber
69-825 Highway 111
Rancho Mirage, CA 92270

CALL TO ORDER
a) Flag Salute

REGULAR MEETING
THURSDAY. MAY 16, 2024
1 :00 P.M.i,ii
AGENDA
b) Roll Call: Mallotto, Marker, O'Keefe, Weill, Downs.

PRESENTATIONS
Recognition of Dorothea Bisbas, City of Rancho Mirage Poet Laureate.

Presentation of a Resolution from Assemblymember Greg Wallis Honoring the 50th Anniversary of the City of Rancho Mirage.

NON-AGENDA PUBLIC COMMENTS -An opportunity for the public to speak on issues that are not on the agenda for a maximum of three (3) minutes per speaker.

COUNCIL/BOARD MEMBER COMMENTS/REPORTS

CITY MANAGER COMMENTS
05/16/2024 Regular City Council Meeting Agenda Page 1 of 2 Click Here For Late Submissions or Additions

CONSENT CALENDAR

1. Approve May 2, 2024, Regular Meeting Minutes.

2. Approve Final Parcel Map No. 38380 (Sanctuary).

3. Adopt Resolution No. 2024-(Next-in-Order), Adopting the Amended and Restated Injury and Illness Prevention Plan.

4. Approve Contracts.

5. Approve Demands.

PUBLIC HEARINGS

6. Consider Adopting Resolution No. 2024-(Next-in-Order), Calling an Election on Levying a Special Tax within the Area Proposed to be Annexed to Community Facilities District No. 1 (Annexation No. 195), Declaring the Election Results, Approving the Annexation of the Territory and Directing the Recordation of the Amendment of the Notice of Special Tax Lien. (In Connection with Tentative Parcel Map No. 38692 - Eisenhower Medical Center)

ACTION CALENDAR

7. Consider Approving Final Acceptance of Tennis Court Conversion to Pickleball Courts (Rancho Mirage Community Park).

8. Consider Appointments of Representatives to Serve on Boards and Commissions.

9. Consider Annual Appointments of City Council Representatives to Various Outside Agency Boards, Committees, and Commissions.

ADJOURNMENT
i People with disabilities are encouraged to attend. If you have special communication or access needs, please contact the City Clerk's office at (760) 324-4511 in advance of the meeting. ii Staff reports for all agenda items considered in open session, and any writings or documents provided to a majority of the legislative bodies following distribution of the agenda regarding any item on the agenda, will be made available for public inspection at City Hall, at the Rancho Mirage Library & Observatory, and on the City's website at www. RanchoM irageCa. gov.

Declaration of Posting:

I, 12h S+; ~ :£2).o-..("no S' , G-~ Gtev-k:. of the City of Rancho Mirage, do hereby declare that a copy of the foregoing Meting Notice/Agenda was personally delivered to the legislative bodies, posted in the City Hall posting box, at the Rancho Mirage Library & Observatory, and on the City website at least 72 hours in advance of the meeting.
\? -~ -
Signature
05/16/2024 Regular City Council Meeting Agenda Page 2 of 2 1-1
~ CITY OF RANCHO MIRAGE

CITY COUNCIL,

LIBRARY AND OBSERVATORY BOARD,

HOUSING AUTHORITY BOARD,

AND THE CITY COUNCIL REPRESENTING

THE REDEVELOPMENT SUCCESSOR AGENCY
Meeting Location:

City of Rancho Mirage
City Hall - Council Chamber
69-825 Highway 111
Rancho Mirage, CA 92270
CALL TO ORDER - 1 :02 P.M.

REGULAR MEETING
THURSDAY, MAY 2, 2024
1 :00 P.M.

DRAFT MINUTES
a) Flag Salute: Led by Mayor Pro Tern Weill.
b) Roll Call: Mallotto, Marker, O'Keefe, Weill, Downs -All Present.

PRESENTATIONS
Recognition of Dorthea Bisbas, City of Rancho Mirage Poet Laureate.

Mayor Downs announced that Ms. Bisbas was unable to attend the meeting and the recognition would be delayed to the May 16, 2024 City Council meeting.

Recognition of Liz Palmer, Ms. Senior California 2024.

Mayor Downs congratulated Liz Palmer, Rancho Mirage resident, for being crowned Ms. Senior California 2024. He shared the pageant's mission statement and a brief biography of Mrs. Palmer, highlighting her athletic record, academic accomplishments, and family background. Lastly, Mayor Downs presented Mrs. Palmer with a certificate of recognition honoring her accomplishment and wished her the best of luck at the 2024 Senior American National Finals.

Mrs. Palmer thanked Mayor Downs and staff for the warm welcome and spoke of the reasons she chose to compete in the pageant. She added that she would be traveling to Atlantic City to compete for Ms. Senior America.

DRAFT 05/02/2024 Regular City Council Meeting Minutes Page 1 of 4 1-2

NON-AGENDA PUBLIC COMMENTS
Wally Melendez, member of the public, spoke in favor of the creation of Rancho Mirage University. He also spoke in favor of hydrogen vehicle chargers.

COUNCIL/BOARD MEMBER COMMENTS/REPORTS
Council Member Mallotto congratulated CV Symphony on the success of their recent concert series. She expressed gratitude to the marketing team for their efforts in developing the "Rancho Mirage At Fifty" anniversary book, mentioning that copies were given as gifts to each Rancho Mirage resident. Council Member Mallotto also thanked the marketing team and the public works department for all of their work on the various 50th anniversary events.

Mayor Pro Tern Weill reported his attendance at a recent candlelight vigil honoring victims lost to violent crimes, noting the vigils had been held annually since 2004. He expressed admiration for Sofia Flores, whose son, Manuel Hernandez, was murdered by her nephew during an argument at a family gathering, for her ability to share about her experience. He commented that the message he took away from the night was to remember to show your family love every single day. Additionally, Mayor Pro Tern Weill reported his attendance at a recent event co-sponsored by the City's Cultural Commission and hosted by the Fenixia Foundation nonprofit, which assisted youth with autism and other disabilities. He mentioned that the area of special needs was close to his heart, as his cousin was born with cerebral palsy. He gave credit to Josh Hines from Visit Greater Palm Springs, whose mission was to attract, hire, and retain talents that thought differently to create an inclusive work environment. Mayor Pro Tern Weill added that he was pleased to report that The Joslyn Center and the Rancho Mirage Library and Observatory were both accredited autism centers and the Children's Discovery Museum of the Desert would soon be recognized as an autistic facility as well.

Council Member Marker congratulated the Mission Hills Country Club for organizing a tennis competition that drew hundreds of players. She also complimented the Omni Rancho Las Pal mas Resort for hosting a free concert for the community, with American Idol champion Scotty Mccreery performing. Council Member Marker commended the Bighorn Institute for their recent Spring Fling fundraiser, which raised $35,000.00. She presented a video showcasing City employees maintaining the watering hole installed for sheep and other wildlife and thanked the public works department for their efforts to keep the water hole operational.

Council Member O'Keefe commented that the City should be proud of the way it handled issues related to bighorn sheep. He announced two free upcoming events at the Rancho Mirage Library; the Steinway Society's 2024 Awards Festival Winners free concert on May 8th and complimentary performances by Soprano Melissa Batalles and Pianist Constance Gordy on May 9th . He shared that the Rancho Mirage Chamber of Commerce was celebrating Small Business Week. He also congratulated the Chamber for reaching 600 members. Council Member O'Keefe announced that the City of Rancho Mirage was accepting bids from capable companies to develop a wireless master plan that would help identify places where mobile reception was poor and enhance wireless connectivity in the community. Lasty, he wished residents a happy Cinco de Mayo.

DRAFT 05/02/2024 Regular City Council Meeting Minutes Page 2 of 4 1-3
Mayor Downs spoke regarding the importance of the City's relationship with the business community including major destination resort hotels. He noted that resort hotels were extremely important to the financial health of the City; approximately 31 % of the annual operating revenues the City generated came from transient occupancy tax generated by the hotels. Mayor Downs noted that each year the City paid for each of the resorts to participate in the Visit Greater Palm Springs Summer Chill Co-op program, which entitled them to two custom television commercials per year. He presented the latest commercials created for local hotels and related statistics.

CITY MANAGER COMMENTS - None.

CONSENT CALENDAR
Isaiah Hagerman, City Manager, presented the following Consent Calendar items:

1. Waive Full Reading of All Ordinances Introduced or Adopted Pursuant to this Agenda.

2. Approve April 18, 2024, Regular Meeting Minutes.

3. Adopt Ordinance No. 1216, 2nd Reading, Approving Specific Plan (SP23-0002) to Establish the Development Standards and Guidelines for Three (3) Planning Areas within the 36+ Acre Site. (Catana)

4. Adopt Ordinance No. 1217, 2nd Reading, Approving the Development Agreement by and Between McKeller McGowan Holdings, LLC, and Ramon & Rattler Partners, LLC, and the City of Rancho Mirage (DA23-0002). (Catana)

5. Adopt Resolution No. 2024-18, Approving the Project List to be Funded by the Road Maintenance and Rehabilitation Program, in Accordance with Senate Bill 1, the "Road Repair and Accountability Act of 2017."

6. Adopt Resolution No. 2024-19, Approving the Updated Calendar Year 2024 Salary Schedule to Comply with California Public Employee's Retirement System (CalPERS) Statutory and Regulatory Requirements for Compensation Earnable and Publicly Available Pay Schedules.

7. Receive and File the March 31, 2024, Quarterly Treasurer's Report.

8. Approve Demands.

Public Comments - None

MOVED/SECONDED BY WEILUMALLOTTO TO APPROVE THE CONSENT CALENDAR AS PRESENTED. MOTION CARRIED 5/0.

DRAFT 05/02/2024 Regular City Council Meeting Minutes Page 3 of 4 1-4

ACTION CALENDAR

9. Consider Adopting Resolution No. 2024-(Next-in-Order), Authorizing the Issuance of Not to Exceed $50,000,000 Aggregate Principal Amount of Improvement Area No. 1 of City of Rancho Mirage Community Facilities District No. 5 (Section 31) Special Tax Bonds, Series 2024A (Tax-Exempt) and Series 2024B (Federally Taxable), Approving the Execution and Delivery of an Indenture, a Bond Purchase Agreement and a Continuing Disclosure Agreement and the Preparation of an Official Statement and Other Matters Related Thereto.

Kofi Antobam, Director of Administrative Services, presented the staff report.

Public Comments - None.

Mayor Pro Tern Weill noted that the process was standard operating procedure on many developments in the City. He explained that the bonded indebtedness went to each property owner, and was not the liability of the City.

MOVED/SECONDED BY WEILUMARKER TO ADOPT RESOLUTION NO. 2024-20, AUTHORIZING THE ISSUANCE OF, NOT TO EXCEED $50,000,000 AGGREGATE PRINCIPAL AMOUNT OF CITY OF RANCHO MIRAGE COMMUNITY FACILITIES DISTRICT NO. 5 (SECTION 31) SPECIAL TAX BONDS, SERIES 2024A (TAX EXEMPT) AND SERIES 20248 (FEDERALLY

TAXABLE), APPROVING THE EXECUTION AND DELIVERY OF AN INDENTURE, A BOND

PURCHASE AGREEMENT, A CONTINUING DISCLOSURE AGREEMENT, AND THE PREPARATION OF AN OFFICIAL STATEMENT AND OTHER MATTERS RELATED THERETO.

MOTION CARRIED 5/0.

Mayor Downs announced that there was no closed session.

ADJOURNMENT
With no further business to consider, the meeting of the City Council, Library and Observatory Board, Housing Authority Board, and the City Council representing the Redevelopment Successor Agency was adjourned at 1 :39 P.M.

Date Approved by City Council:

Kristie Ramos, City Clerk
DRAFT 05/02/2024 Regular City Council Meeting Minutes Page 4 of 4 2-1
TO:

FROM:

CITY OF ~ MIRIIG~
~ ~

STAFF REPORT
Mayor and City Council
Leland Cole, City Engineer
SUBJECT: Approval of Final Parcel Map No. 38380 (Sanctuary)

SPECIFIC REQUEST OR RECOMMENDATION
DATE: May 16, 2024
That the City Council approve Final Parcel Map No. 38380 and direct the City Engineer and City Clerk to sign and record the Map.

JUSTIFICATION OR INFORMATION
Parcel Map No. 38380 proposes to subdivide an existing 2.5-acre rectangular shaped parcel into four single-family residential parcels, common area lots, landscaped open space areas, and a private cul-de-sac street. The site is in Section 30, south of Ginger Rogers Road and approximately 1,064 feet east of Bob Hope Drive. The developer, Coda Construction, LLC, intends to construct individual single-family residences on each of the four lots, which range in size between 0.41 and 0.48 acres.

The Final Map is consistent with the Conditions of Approval and has been checked for accuracy, and it is recommended that Final Parcel Map No. 38380 be approved. Attached is a Vicinity Map that shows the parcel location as described.

Staff recommends that the City Council approve Final Parcel Map No. 38380 and direct the City Engineer and City Clerk to sign and record the Map.

ATTACHMENT($)

1. Vicinity Map

2. Draft Subdivision Improvement Agreement

3. Final Parcel Map No. 38380
AGENDA ITEM#
2-2
ATTACHMENT 1

VICINITY MAP
(SEE ATTACHED)
2-3
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VICINITY MAP - NO SCALE
2-4
ATTACHMENT 2

DRAFT SUBDIVISION IMPROVEMENT AGREEMENT
(SEE ATTACHED)
2-5

SUBDIVISION IMPROVEMENT AGREEMENT
(PM38380)
This agreement ("Agreement") is made and entered into as of _______ , 20 __ , by and between the CITY OF RANCHO MIRAGE, a municipal corporation ("CITY") and Coda Construction, LLC, a California limited liability company ("DEVELOPER"), with respect to the following:

A DEVELOPER shall construct the following pub Ii c improvements ("work") for the above-referenced property: gradjnq, street improvements, water and sewer improvements, storm drain improvements, common area/parkway landscapjng. and retaining waus, associated with this devetopment. au as described on Schedule A hereto.

B. CITY-approved plans and specifications for the construction of the work, which are incorporated herein by reference and prepared by: Feiro Engineering, Inc., are identified as:
parcel Map 38380 (Title as appears on plans).

C. The following are attached hereto and made a part hereof: Schedule A, Schedule B, Schedule C.

1. IMPROVEMENTS: For valuable consideration, DEVELOPER agrees to do, or cause to be done, at DEVELOPER'S expense and without any cost or liability to CITY, all of the work described herein by the date specified in Schedule A DEVELOPER warrants that all of the materials supplied and work to be done will be of good quality and workmanship. Said work shall be in strict conformity with the plans and specifications of the work, the standard specifications and drawings for public improvements adopted by CITY and this Agreement.

DEVELOPER shall furnish all transportation, equipment, labor, services, permits, utilities, and all other items necessary to complete the work. DEVELOPER shall pay all claims, demands and liability arising out of, or resulting from or in connection with, the performance of the work as provided for in this Agreement. DEVELOPER shall furnish accurate "as constructed" plans. In addition, DEVELOPER shall, within thirty (30) days of acceptance of the work, set all final monuments in place for acceptance. DEVELOPER'S obligations herein are not limited by any cost estimates, nor will any estimate be a measure of damages.

CITY in its sole discretion and without liability to CITY, City Council members, CITY'S engineer, and their consultants, and each of their officials, directors, officers, employees, and agents, may require changes, alterations, or additions to the plans and specifications which do not exceed ten percent (10%) of the original CITY-approved cost estimate of the work for the reasons set forth herein. Changes, alterations, or additions in addition to said ten percent (10%) limitation may be made if to correct errors or omissions in the approved plans and specification and for unforeseen conditions such as but not limited to rock excavation, unstable soil conditions or high-water tables requiring dewatering.

2. INSURANCE: DEVELOPER shall not commence or continue to perform any work unless DEVELOPER has in full force and effect all insurance required hereunder with companies satisfactory to CITY. To be acceptable, insurers must be authorized to do business, and have an agent for service of process, in California, and have an "A" policyholder's rating and a financial rating of at least Class V, in accordance with the current Best's 1 2-6
Ratings. All insurance policies shall be maintained at DEVELOPER's expense until the work is accepted by CITY and provide for coverage of all causes of action or disputes arising out of acts in performance of the construction of the work herein, whether said causes or disputes are filed or brought to the attention of CITY before or after the termination of this contract.

Concurrent with execution of this Agreement, DEVELOPER shall provide certificate(s) of insurance and endorsements, satisfactory to CITY, or otherwise provide proof of insurance as approved by the City Attorney, certifying that DEVELOPER has and will maintain for the Agreement period, full worker's compensation insurance coverage as required by State laws, for all persons who are or may be employed in carrying out the work. This provision shall not apply if DEVELOPER has no employees performing work under this Agreement. If DEVELOPER has no employees for the purposes of this Agreement, DEVELOPER shall sign the Certificate of Exemption from Worker's Compensation Insurance, attached hereto as Schedule "C."
Concurrent with execution of this Agreement, DEVELOPER shall provide to CITY certificate( s) of insu ranee and endorsements, satisfactory to CITY, or otherwise provide proof of insurance as approved by the City Attorney, certifying that DEVELOPER has general liability and commercial vehicle liability insurance coverage naming CITY, City Council members, CITY'S engineer, and their consultants, officials, directors, officers, agents and employees, as additional insureds for both bodily injury and property damage in a single limit of not less than that specified in Schedule A DEVELOPER shall ensure that the most current certificates of insurance and endorsements shall be delivered to and maintained by the CITY at all times. The requirements set forth in this paragraph shall survive expiration or sooner termination of this Agreement.

General liability and commercial vehicle liability insurance coverage shall include each of the following types of insurance as required by CITY to carry out this Agreement:

A General Liability

1. Comprehensive Form

2. Premises-Operations

3. Explosion and Collapse Hazard

4. Underground Hazard

5. Products/Operations Competed

6. Contractual Insurance

7. Broad Form Property Damage
Including Completed Operations

8. Independent Contractors

9. Personal Injury
2 B. Automobile Liability

1. Comprehensive Form, Including
Loading and Unloading

2. Owned

3. Hired
2-7
Concurrent with execution of any agreements between DEVELOPER and any subcontractors retained by DEVELOPER to perform any work required of DEVELOPER hereunder, and in any event prior to DEVELOPER authorizing any subcontractors to perform any such work or to even conduct any preliminary activities at the location of where the work i s t o b e c o m p I e t e d in preparation for or in anticipation of such work, DEVELOPER shall collect certificates of insurance and endorsements from all such subcontractors evidencing proof that all subcontractors have procured and will maintain all the insurance coverages required of DEVELOPER under this Agreement, and name as additional insureds the parties to this Agreement. DEVELOPER agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this Section.

In addition to naming the CITY, City Council members, CITY'S engineer, and their consultants, officials, directors, officers, agents and employees, as additional insureds, as set forth above, the certificates of insurance and endorsements, including those provided by any subcontractor, provided either on forms required by the CITY or as otherwise approved by the City Attorney, shall bear the following endorsements: (1) each policy required herein must be endorsed to provide that the policy shall not be cancelled or non-renewed by or reduced in coverage or limits (except by paid claims) unless the insurer has provided the CITY with thirty (30) days prior written notice of cancellation; (2) the carriers of all required insurance policies must waive all rights of subrogation against the CITY and its officers, employees, servants, volunteers, agents and independent contractors; and (3) except for worker's compensation insurance, if any, all insurance policies required to be provided by DEVELOPER must be endorsed to provide that the policies shall apply on a primary and noncontributing basis in relation to any insurance or self-insurance, primary or excess, maintained or available to the CITY, and its officers, employees, servants, volunteers, agents and independent contractors.

DEVELOPER shall be responsible for payment of any deductibles contained in any insurance policies required hereunder and shall also be responsible for payment of any self-insured retentions. In the event DEVELOPER maintains insurance with broader coverage and/or limits of liability greater than those required herein, CITY requires and shall be entitled to the broader coverage and/or higher limits of liability maintained by DEVELOPER. Any insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to CITY. The fact that insurance is obtained by DEVELOPER shall not be deemed to release or diminish the liability of DEVELOPER, including, without limitation, liability under the indemnity provisions of this Agreement. The duty to indemnify and hold the CITY harmless shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by DEVELOPER. Approval or purchase of any insurance contracts or policies shall in no way relieve from liability nor limit the liability of DEVELOPER, its principals, officers, agents, employees, persons under the supervision of DEVELOPER, vendors, suppliers, invitees, sub-contractors, or anyone employed directly or indirectly by any of them.

Without limiting the generality of the forgoing, DEVELOPER agrees and acknowledges that if it fails to obtain all of the insurance required in this Agreement in accordance with the requirements herein, or to obtain and ensure that the coverage required herein is maintained by any subcontractors or others involved in any way with the Project, DEVELOPER shall be responsible for any losses, claims, suits, damages, defense obligations, or liability of any kind or nature attributable to the CITY or its officers, employees, servants, volunteers, agents and independent contractors; and all performance under this Agreement shall be discontinued immediately until notice is received by CITY that the required insurance has been restored to 3 2-8
full force and effect and that the premiums therefor have been paid for a period satisfactory to CITY. Any failure to maintain the required insurance, including insurance required of any subcontractors or others involved in any way with the Project, shall be sufficient cause for CITY to terminate this Agreement.

All insurance certificates executed in connection with this Agreement, whether issued as DEVELOPER or any of DEVELOPER's subcontractors as the named insured, shall be signed under penalty of perjury under the laws of the State of California that all the information contained in the insurance certificates is true and correct, and such representation shall be made knowingly based on independent investigation and verification.

Nothing contained in these insurance requirements shall limit the liability of DEVELOPER or DEVELOPER'S sureties. Review and acceptance of insurance certificates shall not constitute any representation by CITY or its representatives that any required insurance has been issued.

3. DEVELOPER'S LIABILITY: DEVELOPER shall, at DEVELOPER'S sole cost and expense, be solely and completely responsible for all matters affecting the design, prosecution, progress, and completion of the work (both on and off the job site).

DEVELOPER shall be responsible for observing all laws. DEVELOPER shall provide for public convenience and safety of workers, including DEVELOPER'S workers, if any, and those of DEVELOPER'S subcontractors, suppliers and others contributing to the work.

DEVELOPER shall protect CITY property and property rights of others, including the location, maintenance, and replacement of utilities, whether shown on the plans or not.

DEVELOPER shall give prior notification to utility owners. DEVELOPER shall notify Underground Service Alert at 1-800-422-4133 at least 48 hours prior to start of construction.

DEVELOPER shall protect against and prevent drainage from storm runoff. DEVELOPER shall not interfere with easements, rights-of-way and encroachment permits. Nothing in this Agreement, the specifications, or other contract documents, or CITY'S approval of the plans and specifications or inspection of the work is intended to include CITY'S review, inspection, acknowledgment of or responsibility for any such matters. CITY, City Council members, CITY'S engineer, and their consultants and each of their officials, directors, officers, employees, and agents shall have absolutely no responsibility or liability for the above.

4. DEVELOPER'S INDEMNIFICATION: DEVELOPER shall deelcl, indemnify and hold harmless CITY, City Council members, CITY'S engineer and their consultants and each of their officials, directors, officers, agents and employees from and against all liability, claims, damages, losses, expenses and other costs, including costs of defense and attorneys' fees arising out of or resulting from or in connection with the design or construction of the work, both on and off the job site, and during and after completion, except for any such claim arising out of the sole or active negligence or willful misconduct of the CITY, its officers, agents, employees or volunteers. The indemnity provided above relates to liability, claims, damages, losses, expenses and other costs: (1) attributable to bodily injury, sickness, disease or death, or to injury to or destruction of property (other than the work itself), including the loss of use resulting therefrom, and (2) caused in whole or, or subject to the remainder of this paragraph, in part by any act or omission of DEVELOPER, DEVELOPER'S engineer, any subcontractor, any supplier, anyone directly or indirectly employed by any of them or anyone for whose acts or omissions any of them may be liable. If any liability, claims, damages, losses, expenses and other costs are caused in part by any act or omission (active, passive or comparative negligence included) of a party indemnified hereunder, 4 2-9
DEVELOPER's indemnification obligations hereunder shall only extend to the proportionate share of such liability, claims, damages, losses, expenses and other costs caused by any act or omission of DEVELOPER, DEVELOPER'S engineer, any subcontractor, any supplier, anyone directly or indirectly employed by any of them or anyone for whose acts or omissions any of them may be liable. The indemnification and agreement to hold harmless provided for hereunder shall extend to damages to or taking of property resulting from the design or construction of said improvements or the diversion of waters or from the design or construction or maintenance of drainage systems, streets, and other improvements.

Acceptance of these improvements by CITY shall not constitute an assumption by CITY of any responsibility for such damage or taking.

As to any and all claims which fall within the indemnification provided for hereunder against the indemnified parties by any employee of DEVELOPER, any contractor, any subcontractor, any supplier, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, the indemnity obligations hereunder shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the DEVELOPER, subcontractor, supplier or other person under workers' compensation acts, disability benefit acts or other employee acts.

DEVELOPER shall also defend, indemnify and hold harmless CITY, City Council members, CITY'S engineer, and their consultants, and each of their officials, directors, officers, employees and agents from and against all losses, expenses, damages (including damages to the work itself), attorneys' fees and other costs, including costs of defense, which any of them may incur both during and after completion with respect to any latent deficiency in the design, specifications, surveying, planning, supervision, observation of or construction of the work referred to herein or any injury to a person or property, real or personal, as a result of any such latent defect or portions of the work which CITY reasonably suspects may also be defective by reason of such latent defects in the work performed by DEVELOPER or DEVELOPER'S subcontractors, or suppliers or designed by their representatives, except for any such claims arising out of the sole or active negligence or willful misconduct of the CITY, its officers, agents, employees or volunteers. Provisions of this paragraph shall remain in effect ten (10) years following acceptance of improvements by the CITY. Nothing contained herein shall limit CITY'S remedies pursuant to Code of Civil Procedure, Section 337.15.

The indemnity provisions contained in this Section shall survive expiration or sooner termination of this Agreement.

5. SECURITY: With the execution of this Agreement, DEVELOPER shall furnish and deliver to CITY, at no expense to CITY, a payment security, and a performance security.

Each shall be in the amount of CITY-approved estimate specified in Schedule A. Bonds shall be furnished by surety companies satisfactory to CITY, on the forms provided by CITY. No alterations or substitution of said forms shall be allowed except on approval of City Attorney. To be acceptable, surety companies must be authorized to do business in, and have an agent for, service of process in California, be on the accredited list of the United States Treasury Department, and/or have an "A" policyholder's rating and a financial rating of Class V, or better, in accordance with the current Best's Rating. The bonds shall be limited to amounts acceptable to the Treasury Department.

None of the following shall in any way affect the obligations of any surety. Each surety waives notice thereof: (a) any change, extension of time, alteration or additions to the terms of the Agreement, or the work to be performed, or the plans and specifications therefor; (b) any 5 2-10
matters unknown to surety which might affect surety's risk, except that CITY shall advise surety upon request of the following : (1) any written claims it receives from unpaid subcontractors or suppliers, (2) any written orders received from other public authorities charging violations of laws, ordinances or regulations, and (3) failure of DEVELOPER to comply with any written notice to correct defective work. The obligations of DEVELOPER shall not be limited by the amount of such bonds.

6. TYPES/AMOUNT OF SECURITY: If specified in Schedule A, in lieu of payment and performance bonds, DEVELOPER may furnish CITY either cash, a Letter of Credit, or an Agreement of Deposit or other security satisfactory to City Attorney as security for performance (see Schedule B). Said security shall be in an amount not less than 100% of the cost estimate and, in addition, for payment of those furnishing materials, labor or equipment in an amount not less than 50% of the cost estimate. Said security agreements shall be on forms furnished by CITY. No alterations or substitution of said forms shall be allowed. The obligations of DEVELOPER shall not be limited by the amount of the security required. No interest shall be paid DEVELOPER on any cash deposit made pursuant to this paragraph.

7. COSTS AND DEPOSITS: DEVELOPER agrees to pay CITY, on demand, the full amount of all of CITY'S costs incurred before, within or after acceptance in connection with the work and this Agreement. These costs include but are not limited to plan checking, inspection, materials furnished, attorneys' fees incurred in connection with preparing and negotiating this Agreement, and all other expenses, including engineers' and attorneys' fees of CITY, directly attributable to the work and this Agreement. These costs shall include a reasonable amount for CITY'S overhead in connection therewith, plus any applicable fees of CITY. CITY'S costs shall include the cost of inspecting and restoring other portions of the work both during and after acceptance which CITY reasonably suspects may also be defective by reason of known defects in the work or other work performed by DEVELOPER or DEVELOPER'S contractors, subcontractors, or suppliers or designed by their representatives.

DEVELOPER shall deposit with the CITY, concurrently with the execution of this Agreement, such sums as the CITY established as deposits set forth in Schedule A. Should the actual expenses be in excess of the deposit set forth in Schedule A, DEVELOPER shall pay the amount of such excess on demand. Should the actual expenses be less than the estimated deposit in Schedule A, CITY shall refund the difference, without interest, to DEVELOPER within ninety (90) days of acceptance of work. CITY may terminate its activity herein if DEVELOPER fails to make additional deposits on demand. Said deposit is not a trust fund and said deposit may be co- mingled with other similar deposits.

8. PARTIAL UTILIZATION: Until all work has been completed and accepted by CITY and all other public authorities having jurisdiction, DEVELOPER shall be responsible for the care and maintenance of, or any damage to, the work.

When the work or any portion of it is sufficiently complete to be utilized or placed into service, CITY shall have the right, upon written notification to DEVELOPER, to utilize or allow the utilization of such portions of the work and to place or cause the placement of the operable portions into service. With this notice and commencement of utilization or operation by CITY or any other third party, DEVELOPER shall be relieved of the duty of maintaining the portions so utilized or placed into operation. However, such use and operation shall not relieve DEVELOPER of the full responsibility for completing the work in its entirety, for making good any defective work or materials, for protecting the work from damage by DEVELOPER, DEVELOPER'S engineer, any subcontractor, any supplier, anyone directly or indirectly employed by any of them or anyone for whose acts or omissions any of them may be liable, and for being responsible 6 2-11
for damage to the work by DEVELOPER, DEVELOPER'S engineer, any subcontractor, any supplier, anyone directly or indirectly employed by any of them or anyone for whose acts or omissions any of them may be liable. Nor shall such action by CITY be deemed completion and acceptance . Further, such action shall not relieve DEVELOPER or DEVELOPER'S sureties and insurers of the provisions hereof relating to indemnity and guarantees.

9. ACCEPTANCE OF PUBLIC IMPROVEMENTS: Acceptance of any p u b I i c i m p rove m e n ts co n st i t u t i n g a n y o f t h e w o r k shall be by action of the City Engineer. Neither the acceptance nor any prior inspections or failure to inspect shall constitute a waiver by CITY of any defects in the work. From and after acceptance, the public improvements co n st i t u t i n g a n y of t h e w o r k shall be owned, operated, and maintained by CITY. As a condition to acceptance, DEVELOPER and DEVELOPER'S contractor shall certify to CITY in writing that all of the public improvements constituting any of the work have been performed in strict conformity with the Agreement and that all costs have been paid or supplied to CITY security, satisfactory to CITY, guaranteeing such performance.

DEVELOPER shall be required to maintain the payment bond in its full amount for up to 6 months after CITY acceptance of the work. The payment bond shall secure payment to the contractor, sub- contractors, and to persons renting equipment or furnishing labor or materials. Following the 6 month period, the payment bond may either be released or reduced to an amount no less than any claims on which an action has been filed and notice given to the CITY in writing.

In addition to DEVELOPER'S other obligations under the Agreement DEVELOPER warrants all work and materials to be good quality and fit for the purpose and intended use.

DEVELOPER shall also repair, replace, and restore any and all such work which may prove defective in workmanship and/or materials without expense whatsoever to CITY; ordinary wear and tear and unusual abuse or neglect excepted . DEVELOPER shall also repair, replace, and restore any other work which is displaced in correcting defective work as well as other portions of the work which CITY by reason of such defects reasonably suspects may also be defective. DEVELOPER shall provide a bond or other security satisfactory to CITY for a period of one (1) year to secure a portion of the obligations in this Section 9. Said bond or other security shall be in an amount satisfactory to CITY but in no case less than 15% of cost of the onsite and offsite work referred to on Schedule A. Said bond or other security shall in no way limit the time within which CITY may bring action for breach of this warrant (CCP 337) or action for latent defects (CCP 337.15) nor the amount of such claim or judgment.

In the event of a failure to commence with the compliance of above-mentioned conditions in this Section 9 within seven (7) calendar days after being notified in writing or failure to diligently pursue such compliance to completion, CITY is hereby authorized to proceed to have the defects repaired and made good at the expense of DEVELOPER, who hereby agrees to pay the cost and charges therefor immediately on demand.

If, in the opinion of CITY, nonconforming work creates a dangerous condition or requires immediate correction or repair to prevent further loss to CITY or to prevent interruption of operations, CITY shall attempt to give the DEVELOPER notice. If DEVELOPER cannot be contacted or does not comply with CITY'S request for correction within a reasonable time as determined by CITY, CITY may proceed to make such correction or provide such repair. The costs of such correction or repair shall be charged against DEVELOPER, who agrees to make payment for said costs upon demand.
7 2-12
Corrective action by CITY shall not relieve DEVELOPER or DEVELOPER'S sureties or insurers of the guarantees and indemnities of this Agreement.

This paragraph does not in any way limit CITY'S remedies pursuant to Code of Civil Procedure, Section 337 and 337.15, or the guarantee on any items for which a longer guarantee is expressly specified or on any items for which a manufacturer or supplier gives a longer guarantee period. DEVELOPER agrees to act as a co-guarantor with such manufacturer or supplier and shall furnish CITY all appropriate and av a i I ab I e guarantee or warranty certificates upon completion of the work. No manufacturer's guarantee period shall in any way limit the liability of DEVELOPER or DEVELOPER'S sureties and insurers under the indemnity or insurance provisions of this Agreement.

10. EASEMENTS AND FEE INTERESTS: DEVELOPER shall, at DEVELOPER'S sole cost and expense, furnish CITY with appropriate easements and fee title as may be requested by CITY to required facilities sites for the entire work, free and clear of all liens, encumbrances, restrictions and covenants other than current real property taxes then a lien but not yet payable. At DEVELOPER'S cost and expense, DEVELOPER shall furnish CITY with an acceptable title insurance policy insuring CITY has title as above required with an endorsement insuring CITY against mechanics' lien claims arising out of the performance of the work. Easements shall be in standard form acceptable to CITY, shall be not less than the width CITY determines necessary to maintain the work, and shall be executed and delivered to CITY concurrent with execution of this Agreement. Easements shall be recorded prior to CITY accepting the work or furnishing services to any portions of the property under development (other than those as may be delivered under a temporary service agreement with DEVELOPER).

11. DEVELOPER AND AGENTS: DEVELOPER shall be as fully responsible to CITY for the acts and omissions in respect:oftheVltOrk of DEVELOPER'S subcontractors and of the persons directly or indirectly employed by DEVELOPER'S subcontractors as DEVELOPER is for the acts and omissions of persons directly or indirectly employed by DEVELOPER. To that end, DEVELOPER shall take such steps as are reasonably necessary to ensure that its subcontractors do not take any steps in relation to the work which would cause DEVELOPER to be in breach of this Agreement and to ensure that such subcontractors shall take such steps as are reasonably necessary to ensure that they do not take any steps in relation to the work which would cause DEVELOPER to be in breach of this Agreement. To that end, DEVELOPER shall bind every subcontractor to be bound by the terms of this Agreement, as applicable and appropriate . Nothing contained in the Agreement shall create any contractual relationship between any of DEVELOPER'S subcontractors and CITY.

Consent is hereby given DEVELOPER to have the work performed by the California licensed Class A Contractor(s) named in Schedule A. DEVELOPER or DEVELOPER'S contractor may satisfy the requirements of this section by having, in lieu of said Class A license, an appropriate alternate license as determined by CITY.

12. DEFAULT BY DEVELOPER: If DEVELOPER refuses or fails to prosecute the work or any separable part thereof with such diligence as will ensure its completion within the time specified herein, or any written extension thereof, or fails to complete such work within such time, or if DEVELOPER should be adjudged a bankrupt, make a general assignment for the benefit of creditors, or if a receiver should be appointed on account of DEVELOPER'S insolvency, or if DEVELOPER or any of their subcontractors violate any of the 8 2-13
provisions of this Agreement, or if DEVELOPER fails to make prompt payment for materials or labor, or if DEVELOPER disregards laws, ordinances, or instructions of CITY, then CITY may thereafter serve written notice upon the DEVELOPER and DEVELOPER'S surety of its intention to declare this Agreement in default. Said notice shall contain the reasons for such intention to declare a default. Unless, within ten (10) days after the service of such notice, such violations shall cease and satisfactory arrangements for the corrections thereof be made (or in the case of any violation that would require more than ten (10) days to correct, DEVELOPER having commenced reasonably diligent steps towards correction within such ten (10) day period), this Agreement shall upon the expiration of said time be in default.

Upon this Agreement being in default as provided for herein, CITY shall serve written notice thereof upon the surety and DEVELOPER, and the surety shall have the right to take over and perform this Agreement. If the surety does not, within fifteen (15) days after the serving upon it of a notice of this Agreement being in default, give CITY written notice of its intention to take over and perform this Agreement or does not commence performance thereof within thirty (30) days from the date of CITY'S notice, CITY may take over the work and prosecute the same to the extent of completion it deems necessary by contract or by any other method it may deem advisable for the account and at the expense of DEVELOPER, and the surety shall be liable to CITY for any cost or other damage occasioned CITY thereby. In such event CITY may, without liability for so doing, take possession of, and utilize in completing such work, such materials, appliances, plants, and other property belonging to DEVELOPER that may be on the site of the work and be necessary therefor. Should surety fail to take over and diligently perform the Agreement upon DEVELOPER being in default under this Agreement, surety agrees to promptly on demand deposit with CITY such amount as CITY may reasonably estimate as the cost of completing all of DEVELOPER'S obligations. For any such work the CITY elects to complete by furnishing its own employees, materials, tools, and equipment, CITY shall receive reasonable compensation therefor, including costs of supervision and overhead.

In the event that DEVELOPER is in default under this Agreement, CITY may, at its option, elect not to complete any or all of the work and may elect not to accept any of the work already completed. If CITY elects not to accept any of the work, then all CITY'S obligations under this Agreement to DEVELOPER and the lands to be served shall terminate. CITY'S obligations to DEVELOPER and the lands to be served shall continue to the extent of any acceptance, subject to CITY'S right to offset any sums due the CITY.

The foregoing provisions are in addition to and not in limitation of any other rights or remedies available to CITY.

13. DELAY BY DEVELOPER: If the work is suspended or otherwise not continuously prosecuted for any cause whatsoever, within or without the time for completion, DEVELOPER shall, at DEVELOPER'S sole cost and expense, remove and replace all or any portion of the work already completed and inspected which CITY, in its sole discretion, determines is or can be damaged as a result of being in place while the work is suspended or otherwise not continuously being prosecuted.

14. ATTORNEYS' FEES AND COSTS: Should CITY engage an attorney to enforce any provision of this Agreement or to defend any claim brought by anyone arising out of the failure of DEVELOPER to perform any of DEVELOPER'S obligations under this Agreement, DEVELOPER shall pay all of CITY'S attorneys' fees incurred in connection therewith, with or without suit, whether or not said attorneys are in the regular employ of the CITY.
9 2-14

15. REIMBURSEMENT: Provided DEVELOPER has fully complied with all the terms of this Agreement, CITY shall, without interest, reimburse DEVELOPER to the extent set forth on a separate Reimbursement Schedule. DEVELOPER accepts as the amount and conditions governing DEVELOPER'S entitlement to reimbursement and refund under CITY'S existing rules, regulations, ordinances, and policies. If no amount is specified in Schedule A, DEVELOPER is to receive no reimbursement from CITY.

16. FUTURE CHARGES: Nothing in this Agreement shall relieve DEVELOPER or DEVELOPER'S successors or assigns of any obligation to pay any connection, installation, expansion or other fees, charges, or other expenses, including operation and maintenance expenses, required under any present or future established ordinances, rules, regulations and policies of CITY.

17. ASSIGNMENT: The performance of the Agreement may not be assigned except upon the written consent of CITY. Consent will not be given to any proposed assignment which would relieve DEVELOPER, or DEVELOPER'S sureties of their responsibilities under the Agreement unless CITY finds that assignee can perform this Agreement and provide security comparable to that provided by DEVELOPER.

18. NOTICE: All notices required hereunder shall be deemed served or given upon the earlier of actual receipt or deposit in the U.S. Postal Service, first class postage prepaid, addressed to DEVELOPER at the address set forth below, to the surety at the address in the security instrument, and to CITY at 69-825 Highway 111, Rancho Mirage, California 92270.
[REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK]
10 2-15

CITY OF RANCHO MIRAGE

SUBDIVISION IMPROVEMENT AGREEMENT SIGNATURE REQUIREMENTS (Limited Partnership/ General Partnership/ Corporation)

1. WHERE PRINCIPAL IS A LIMIJEP PARTNERSHIP
A. General Partner shall execute on behalf of the limited partnership .

B. General Partner shall furnish City of Rancho Mirage a copy of the recorded Certificate of Limited Partnership to authenticate the authority of the General Partner to sign on behalf of the limited partnership.

2. WHERE PRINCIPAL IS A GENERAL PARTNERSHIP
A. General Partner shall execute on behalf of general partnership.

B. General Partner shall furnish City of Rancho Mirage a copy of the General Partnership Agreement authenticating that the General Partner who signs the document has authority to do so.

3. WHERE PRINCIPAL IS A CORPORATION
A. Officer or officers shall execute on behalf of corporation .

B. Officers shall furnish City of Rancho Mirage a copy of a corporate resolution indicating that the officer or officers who sign the document are the officers of the corporation and authorized to bind the corporation to contract. Corporation requires two signatures.

For example, John Doe may sign on behalf of either partnership or the corporation as the General Partner and/or president thereof, but then, in addition, John Doe is required to sign the document individually as an individual obliger.

4. WHERE PRINCIPAL IS A LIMITED LIABILITY COMPANY {LLC) A. Agreement may be executed as follows:

1. By any member, unless the articles of organization or operating agreement provide otherwise ;

2. By any manager; if LLC is manager-managed, unless the articles of organization or operating agreement provide otherwise; or

3. By any officer, if the operating agreement provides for the appointment of officers, unless the articles of organization or operating agreement provide otherwise.

B. The individual(s) executing the agreement shall provide certified copies of the LLC's articles of organization and operating agreement.
11 2-16
By: ___________ _
(Authorized Representative of CITY)
S t e v e D ow n s , Mayor
Approved as to form:

By: ______ ______ _
Colin Kirkpatrick, City Attorney
ATTEST:

By: -----------
Kristie Ramos, City Clerk
(SEAL IF CORPORATION)
By: ____________ _
By: ____________ _
Address: -----------
Telephone No. ________ _
By: ____________ _
Address: -----------
Telephone: _________ _
By: ____________ _
Address: -----------
Telephone No. ________ _
(SIGNATURES MUST BE NOTARIZED)
(Seal: Partnership/Corporation)
DEVELOPER: _________ _
12 2-17

SCHEDULE A

SUBDIVISION IMPROVEMENT AGREEMENT
This schedule is attached to and made a part of the Subdivision Improvement Agreement between CITY and DEVELOPER for the above-referenced property.

1. Completion Date: ______ _

2. General Liability
$2,000,000
$1,000
$1,000,000
$2,000,000
$2,000,000
Automobile Liability
Combined Single Limit
Workers Compensation
Each Occurrence (Includes Bodily Injury
and Property Damage)
Medical Expense
Personal & Advertising Injury
General Aggregate
Products-Completed/Operations Aggregate
$1,000,000 each accident, $2,000,000 Aggregate
Statutory

3. Approved Security Amounts:
(To be posted prior to acceptance of improvements)
Grading Bond (Total Security minus Cash Deposit) $ -=-30~6~,~49~6~·-=-00~---- Performance (On-site) (100%) $ .:....;:N.:..;../A-=----------- Payment (On-site) (50%) $ .:....;:N'-'-/A..;....._ _____ _ Performance (Off-site) (100%) $ -=-67'""'7'-'-=20=0:;..:.•-=-00-=------- Payment (Off-site) ( 50%) $ =-33=--=8:;..i.., 6=--=0=--=0;.:..:. o=--=o'-------

4. Bond Substitute Acceptable: Yes No

5. Deposit/Fee Amount See attachment to this schedule

6. Warranty/Performance (15%)
Security Amount: ......... ................................... . $ 101,580.00 (To be in place at acceptance of work)

7. Contractor(s) :

Name and Address

CLASS A
License No. Phase of Work
Reimbursement: $NIA
( ) Initials of CITY REPRESENTATIVE

DEVELOPER
13 (If an amount is specified, see separate
schedule.)
( ) Initials of DEVELOPER or
( ) DEVELOPER REPRESENTATIVE
Date -----------
2-18

ATTACHMENT TO SCHEDULE A

OF SUBDIVISION IMPROVEMENT AGREEMENT
App licable fees/depos its payab le by DEVELOPER prior to or concurrent with this agreement are as follows:

FEES NONREFUNDABLE
Plan Check Fee $ 11,521.00
(Final Map, Grading, Drainage Study, Street
Improvement Plan, Storm Drain Improvement Plan)
Inspect ion Fees
(Grading Improvements, Street Improvements,
Storm Drain Improvements, Permit Issuance)
Parkland Fees
CFO Annex Fee

TOTAL NONREFUNDABLE FEES

FEES REFUNDABLE
Cash Grading Deposit
Dust Contro l Deposit

TOTAL REFUNDABLE DEPOSITS
---------
$ 15,029.00
$ 1,645.80
$ 3,228.00
$ 31,423.80
$ 20,000.00
$ 5,020.00
$ 25,020.00
In accordance with Section 7 of this agreement, costs incurred by CITY in excess of depos it shall be billed to DEVELOPER; if less, CITY will refund .
( ) Initials of CITY REPRESENTAT IVE ( ) Initials of DEVELOPER ( ) DEVEOPER REPRESENTAT IVE
DEVELOPER _________ _ Date -----------
14 2-19

ATTACHMENT TO SCHEDULE A

OF SUBDIVISION IMPROVEMENTAGREEMENT

SECURITY CALCULATIONS
PM 38380 (Sanctuary)
Estimates for Bonding Purposes
Onsite/Offsite Improvements
Street Improvements (pavement, pavement removal,
combination curb inlet catch basin/drywell, 4"
residential wedge curb and gutter, 6" curb and gutter,
concrete pavers, ADA ramp, spandrel, cross gutter,
6' concrete bike path) $ 246,385.00
Water and Sewer $ 174,380.00
Storm Drain $ 168,105.00
Subtotal $ 588,870.00
(+) 15% contingency ~$ __ 8_8~1 3_3~0_.0~0
Total Performance Bond $ 677,200.00
Payment Bond = 50% of Performance Bond
Total Payment Bond $
Warranty Bond = 15% of Performance Bond $
Monumentation Bond $
Onsite/Offsite Inspection Fees Due [4% (first
$50,000 of Onsite/Offsite Improvements Subtotal) +
3% (remaining balance)] $
338,600.00
101,580.00
6,000.00
13,721.00
Grading Inspection Fee (2.51 acres) .... $ _ ____;9;:;...4=5=.0=0 Total Inspection Fees $ 14,666.00
15 2-20
BOND NO.: ---BOND FEE: --- SCHEDULE B
BOND
PERFORMANCESECU~TY

SURVEY OF MONUMENTS
Map No. 38380
(California Government Code§§ 66499 and 66499. 1)
WHEREAS, the City Council of the City of Rancho Mirage, a municipal corporation and political subdivision of the State of California ("City") and Coda Construction, LLC ("Principal"), a California limited liability company, have entered into an agreement pursuant to California Government Code Section 66462 whereby Principal agrees to install and complete certain designated improvements, which said agreement, dated __________ , and identified as Subdivision Improvement Agreement PM38380 ("Agreement"), is hereby incorporated by this reference as though set forth at length, and have agreed pursuant to Section 66499 of the Government Code to execute this bond to secure the performance of the following obligation:

Principal hereby agrees to install survey monuments in accordance with any terms and conditions set forth in the Agreement, permit and the requirements and specifications of all applicable laws and ordinances. Said installation shall be completed on or before ________ , 20_, or as
otherwise provided by any lawful extension of time granted by the City Council.

WHEREAS, we, the Principal and ____________ , as surety ("Surety"), are held and firmly bound unto the City, in the penal sum of Six Thousand U.S. Dollars and Zero Cents ($6,000.00) lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, successors, executors and administrators, jointly and severally, firmly by these presents.

WHEREAS, should Principal fail to install survey monuments in accordance with any terms and conditions set forth in the Agreement, permit and the requirements and specifications of all applicable laws and ordinances and/or should Principal fail to complete said installation of survey monuments within the time period prescribed therein or otherwise provided by any lawful extension of time granted by the City Council, the City may, at its option, cause all required work to be done in the manner required herein, and the parties executing this bond shall be firmly bound for the payment of all necessary costs therefore.

NOW, THEREFORE, we, the Principal and Surety, are held and firmly bound unto the City, in the penal sum of Six Thousand U.S. Dollars and Zero Cents ($6,000.00) lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, successors, executors and administrators, jointly and severally, firmly by these presents. 16 2-21
The condition of this obligation is such that if the above bounded Principal, his or its heirs, executors, administrators, successors, or assigns, shall in all things stand to and abide by, and well and truly keep and perform the foregoing work, on his or their part, to be kept and performed at the time and in the manner specified above, and in all respects according to their true intent and meaning, and shall indemnify and save harmless the City, its officers, agents and employees, as therein stipulated, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect, at least until the time City accepts the work required to be performed by Principal under the Agreement, notwithstanding whether or not Principal should abandon its obligations under the Agreement without having commenced construction of any improvements and whether such abandonment arises from foreclosure upon Principal's property or otherwise.

Surety hereby stipulates and agrees that no change, extension of time, alteration, or addition to the work to be performed hereunder or the specifications accompanying the same shall in anywise affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration, or addition to the scope of work to be performed or to the specifications.
[THIS PORTION OF PAGE INTENTIONALLY LEFT BLANK]
17 2-22
IN WITNESS WHEREOF, this instrument has been duly executed by Principal and Surety named herein, on _______ , 20_.

APPROVED AS TO CONTENT:

Signature
Name, Title
City
APPROVED AS TO FORM:

Signature
Name, Title
City
SUBDIVISION DOCUMENTS\Bond - Monument (10.06.09).doc
18 PRINCIPAL
Company
Address
Signature
Name
Title
SURETY
Company
Address
Signature
Name
Title
*Note: Principal and Surety's
signatures must be notarized, and 2
originals must be executed.
2-23
BOND NO.:

BOND FEE: -------- BOND
PERFORMANCESECU~TY

GRADING
Map No. 38380
(California Government Code §§ 66499 and 66499. 1)
WHEREAS, the City Council of the City of Rancho Mirage, a municipal corporation and political subdivision of the State of California ("City") and Coda Construction, LLC (hereinafter "Principal"), a California limited liability company, have entered into an agreement pursuant to California Government Code Section 66462 whereby Principal agrees to install and complete certain designated improvements, which said agreement, dated _________ , and identified as Subdivision Improvement Agreement PM38380 ("Agreement"), is hereby incorporated by this reference as though set forth at length, and have agreed pursuant to Section 66499 of the Government Code to execute this bond to secure the performance of the following obligation:

Principal hereby agrees to conduct its grading activities in accordance with the plans and specifications prepared by Feiro Engineering, Inc., registered Civil Engineer, the terms and conditions set forth in the grading permit issued by the Office of the Civil Engineer of the City, and all applicable laws and ordinances.

WHEREAS, we, the Principal and ____ _________ , as surety ("Surety"), are held and firmly bound unto the City, in the penal sum of Three Hundred Six Thousand Four Hundred Ninety Six U.S. Dollars and Zero Cents ($306,496.00) lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, successors, executors and administrators, jointly and severally, firmly by these presents.

WHEREAS, should Principal fail to conduct its grading activities in accordance with the plans and specifications prepared by Feiro Engineering, Inc., registered Civil Engineer, the terms and conditions set forth in the grading permit issued by the Office of the Civil Engineer of the City, the Agreement, and all applicable laws and ordinances, the City may, at its option, cause all required work to be done in the manner required herein and the parties executing this bond shall be firmly bound for the payment of all necessary costs therefor.

NOW THEREFORE, we, the Principal and Surety, are held and firmly bound unto the City, in the penal sum of Three Hundred Six Thousand Four Hundred Ninety Six U.S. Dollars and Zero Cents ($306,496.00) lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, successors, executors and administrators, jointly and severally, firmly by these presents.
19 2-24
The condition of this obligation is such that if the above bounded principal, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the foregoing activity, on his or their part, to be kept and performed at the time and in the manner specified above, and in all respects according to their true intent and meaning, and shall indemnify and save harmless the City, its officers, agents and employees, as therein stipulated, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect, at least until the time City accepts the work required to be performed by Principal under the Agreement, notwithstanding whether or not Principal should abandon its obligations under the Agreement without having commenced construction of any improvements and whether such abandonment arises from foreclosure upon Principal's property or otherwise.

Surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the work to be performed hereunder or the specifications accompanying the same, or any matters unknown to Surety which might affect Surety's risk, shall in anywise affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the scope of the work to be performed or to the specifications. [THIS PORTION OF PAGE INTENTIONALLY LEFT BLANK]
20 2-25
IN WITNESS WHEREOF, this instrument has been duly executed by Principal and Surety named herein, on ___ ____ , 20_.

APPROVED AS TO CONTENT:

Signature
Name, Title
City
APPROVED AS TO FORM:

Signature
Name, Title
City
SUBDIVISION DOCUMENTS\Bond - Grading (10.06.09).doc
21 PRINCIPAL
Company
Address
Signature
Name
Title
SURETY
Company
Address
Signature
Name
Title
*Note: Principal and Surety's
signatures must be notarized, and 2
originals must be executed.
2-26
BOND NO.: ---BOND FEE: --- BOND

PERFORMANCE SECURITY

SUBDIVISION IMPROVEMENTS (OFF-SITE)
Map No. 38380
(California Government Code§§ 66499 and 66499.1)
WHEREAS, the City Council of the City of Rancho Mirage, a municipal corporation and political subdivision of the State of California ("City") and Coda Construction, LLC, a California limited liability company ("Principal"}, have entered into an agreement pursuant to California Government Code Section 66462 whereby Principal agrees to install and complete certain designated improvements, which said agreement, dated _____ _ __ , and identified as Subdivision Improvement Agreement PM38380 ("Agreement"}, is hereby incorporated by this reference as though set forth at length; and
WHEREAS, under the terms of said Agreement, Principal is required before commencing performance of the work, to file a good and sufficient bond for the faithful performance of said Agreement; and
WHEREAS, __________ ("Surety") is a ________ and duly
licensed to conduct general surety business in the State of California.

NOW, THEREFORE, we, Principal and Surety, are held firmly bound unto the City in the performance of the aforesaid Agreement in the penal sum of Six Hundred Seventy Seven Thousand Two Hundred U.S. Dollars and Zero Cents ($677,200.00) lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, successors, executors and administrators, jointly and severally, firmly by these presents.

The condition of this obligation is such that if Principal, its heirs, executors, administrators, successors, or assigns, shall in all things to and abide by, and well and truly keep and perform the covenants, conditions and provisions in the said Agreement and any alteration thereof made as therein provides, on his or her part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall indemnify and save harmless the City, its officers, agents and employees, as therein stipulated, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect at least until the time City accepts the work required to be performed by Principal under the Agreement, notwithstanding whether or not Principal should abandon its obligations under the Agreement without having commenced construction of any improvements and whether such abandonment arises from foreclosure upon Principal's property or otherwise.

As part of the obligation secured hereby and in addition to the face amount specified therefore, there shall be included costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by the City in successfully enforcing such obligation, all to be taxed as costs and included in any judgment rendered.
22 2-27
Surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of said Agreement or the work to be performed thereunder or the specifications accompanying the same shall in any manner affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Agreement or to the work or to the specifications. [THIS PORTION OF PAGE LEFT INTENTIONALLY BLANK]
23 2-28
IN WITNESS WHEREOF, this instrument has been duly executed by Principal and Surety named herein, on ________ , 20_.

APPROVED AS TO CONTENT:

Signature
Name, Title
City
APPROVED AS TO FORM:

Signature
Name, Title
City

PRINCIPAL
Company
Address
Signature
Name
Title
SURETY
Company
Address
Signature
Name
Title
Note: Principal and Surety's
signatures must be notarized, and 2
originals must be executed.

SUBDIVISION DOCUMENTS\Bond - Subdivision Improvements Off-Site (10.06.09).doc 24 2-29
BOND NO.: ---BOND FEE: --- BOND

PAYMENT SECURITY

LABOR AND MATERIAL (OFF-SITE)
Map No. 38380
( California Government Code §§ 66499 and 66499. 2)
WHEREAS, the City Council of the City of Rancho Mirage, a municipal corporation and political subdivision of the State of California ("City") and Coda Construction, LLC, a California limited liability company ("Principal"), have entered into an agreement pursuant to California Government Code Section 66462 whereby Principal agrees to install and complete certain designated improvements, which said agreement, dated _ _______ , and identified as Subdivision Improvement Agreement TM 38380 ("Agreement"), is hereby incorporated by this reference as though set forth at length; and
WHEREAS, under the terms of said Agreement, Principal is required before commencing performance of the work, to file a good and sufficient payment bond with the City to secure claims to which reference is made in Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code; and
WHEREAS, _________ _ _ ("Surety") is a _ _ _______ and
duly licensed to conduct general surety business in the State of California.

NOW, THEREFORE, Principal and Surety, their heirs, representatives, successors and assigns, jointly and severally, are held firmly bound unto the City and all contractors, subcontractors, laborers, material men and other persons employed in the performance of the aforesaid Agreement and referred to in Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code in the sum of Three Hundred Thirty Eight Thousand Six Hundred U.S. Dollars and Zero Cents ($338,600.00) lawful money of the United States for material furnished or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to such work or labor, that Surety will pay the same in an amount not exceeding the amount herein above set forth, and also in case suit is brought upon this bond, will pay, in addition to the face amount thereof, costs and reasonable attorney's fees, incurred by the City in successfully enforcing such obligation, to be awarded and fixed by the court, and to be taxed as costs and to be included in the judgment therein rendered.

Surety agrees that it shall pay the amounts due City and diligently perform the Agreement upon Principal's default after notice and within the time specified in the Agreement. If Surety fails to perform within the times specified in the Agreement, Surety shall promptly on demand deposit with City such amount as City may reasonably estimate as the cost of completing all of Principal's obligations. Surety's obligation for payment herein shall extend, notwithstanding any controversy between Principal and City regarding Principal's failure under the Agreement. Principal and Surety agree that any payment by Surety pursuant to this paragraph should be conclusively presumed between the parties herein to relieve, as demanded, Surety's obligation herein and shall be deemed proper payment as between Principal and Surety.
25 2-30
It is hereby expressly stipulated and agreed that this bond shall inure to the benefit of any and all persons, companies and corporations entitled to file claims under Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this bond.

Should the condition of this bond be fully performed, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect, at least until the time City accepts the work required to be performed by Principal under the Agreement, notwithstanding whether or not Principal should abandon its obligations under the Agreement without having commenced construction of any improvements and whether such abandonment arises from foreclosure upon Principal's property or otherwise.

Surety hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of said Agreement or the specifications accompanying the same shall in any manner affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration, or addition to the terms of the Agreement or to the work or to the specifications .
[THIS PORTION OF PAGE INTENTIONALLY LEFT BLANK]
26 2-31
IN WITNESS WHEREOF, this instrument has been duly executed by Principal and Surety named herein, on ________ , 20_.

APPROVED AS TO CONTENT:

Signature
Name, Title
City
APPROVED AS TO FORM:

Signature
Name, Title
City
SUBDIVISION DOCUMENTS\Bond - Labor and Material Off-Site (10.06.09).doc 27 PRINCIPAL
Company
Address
Signature
Name
Title
SURETY
Company
Address
Signature
Name
Title
*Note: Principal and Surety's
signatures must be notarized, and 2
originals must be executed.
2-32
BOND NO.:

BOND FEE: ---
BOND
PERFORMANCESECU~TY

GUARANTEE REPAIR AND MAINTENANCE OF ALL IMPROVEMENTS
Map No. 38380
(California Government Code§§ 66499 and 66499.1)
WHEREAS, the City Council of the City of Rancho Mirage, a municipal corporation and political subdivision of the State of California (hereinafter "City"), and Coda Construction, LLC (hereinafter "Principal"), a California limited liability company, have entered into an agreement pursuant to California Government Code Section 66462 whereby Principal agrees to install and complete certain designated improvements, which said agreement, dated ________ , and identified as Subdivision Improvement Agreement PM38380 ("Agreement"), is hereby incorporated by this reference as though set forth at length, and have agreed pursuant to Section 66499 of the Government Code to execute this bond to secure the performance of the following obligation:

Principal hereby agrees to guarantee the material and workmanship relative to the installation of all improvements in and adjoining subject property against all defects and to promptly perform work and supply material as required by the City which are needed to repair or replace such defective work and material.

WHEREAS, we, the Principal and __________ , as surety ("Surety"), are held and firmly bound unto the City, in the penal sum of One Hundred One Thousand Five Hundred Eighty U.S. Dollars and Zero Cents ($101,580.00) lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, successors, executors and administrators, jointly and severally, firmly by these presents.

WHEREAS, should Principal fail to promptly repair and replace materials or work required to be done by it and in accordance with the Agreement and all applicable laws and ordinances and/or should Principal fail to complete said repair and replacement work within the time allowed by the City, the City may, at its option, cause all required work to be done in the manner required herein and the parties executing this bond shall be firmly bound for the payment of all necessary costs therefore.

NOW THEREFORE, we, the Principal and Surety, are held and firmly bound unto the City, in the penal sum of One Hundred One Thousand Five Hundred Eighty U.S. Dollars and Zero Cents ($101,580.00) lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, successors, executors and administrators, jointly and severally, firmly by these presents. Surety shall guarantee replacement and repair of improvements for a period of one (1) year following final acceptance of said improvements. 28 2-33
The condition of this obligation is such that if the above bounded Principal, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the foregoing activity, on his or their part, to be kept and performed at the time and in the manner specified above, and in all respects according to their true intent and meaning, and shall indemnify and save harmless the City, its officers, agents and employees, as therein stipulated, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect, at least until the time City accepts the work required to be performed by Principal under the Agreement, notwithstanding whether or not Principal should abandon its obligations under the Agreement without having commenced construction of any improvements and whether such abandonment arises from foreclosure upon Principal's property or otherwise.

Surety hereby stipulates and agrees that no change, extension of time, alteration, or addition to the work to be performed hereunder or the specifications accompanying the same shall in anywise affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration, or addition to the scope of the work to be performed or to the specifications.
[THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK]
29 2-34
IN WITNESS WHEREOF, this instrument has been duly executed by the Principal and Surety above named, on ______ , _, 20_.

APPROVED AS TO CONTENT:

Signature
Name, Title
City
APPROVED AS TO FORM:

Signature
Name, Title
City
SUBDIVISION DOCUMENTS\Bond - All Improvements (10.06.09).doc 30 PRINCIPAL
Company
Address
Signature
Name
Title
SURETY
Company
Address
Signature
Name
Title
*Note: Principal and Surety's
signatures must be notarized, and 2
originals must be executed.
2-35

CERTIFICATION OF ACCURATE INSURANCE INFORMATION
I certify (or declare) under the penalty of perjury under the laws of the State of California that all the information contained in the insurance certificate attached hereto is true and correct, and that I make such representation knowingly based on my own independent investigation and verification of the information stated therein. Furthermore, I acknowledge and agree that communicating or conveying information in a written instrument to the City of Rancho Mirage or to any officer, employee or agent thereof for the purpose of obtaining any ministerial or discretionary permit, entitlement, license or privilege that I know is false or misleading is a misdemeanor punishable by fine up to one thousand dollars ($1,000) and/or up to six (6) months in jail, and in addition, shall render such permit, entitlement, license or privilege null and void. Rancho Mirage, Cal., Municipal Code §§9.12.010-

9.12.020, 14.110.100.
(Date) (Signature)
31 2-36
SCHEDULE "C"

CERTIFICATE OF EXEMPTION

FROM WORKERS' COMPENSATION INSURANCE
I certify that, in the performance of the work required under the Subdivision Improvement Agreement, _________ , I shall not employ any person in any manner so as to become subject to the workers' compensation laws of California, and agree that if I should become subject to the workers' compensation provisions of the California Labor Code, I shall forthwith comply with those provisions.

Date: , 2024 -------
Name & Signature
N:\RNCH\0007-13 General Matters\Forms\Subdivision Improvement Agreement Template With All Schedules (07.19.19).Docx 32 2-37
ATTACHMENT 3
FINAL PARCEL MAP NO. 38380
(SEE ATTACHED)
2-38
QWH£RS STATQIDIT
It! HER£BY STA1I' rHAT WC AR£ THC OWHfRS Of TH£ t..AHD INCWOfD WTTHIH TH£ SIJ8DMSIOH SHOWN H£R£0N; THAT It! AR£ THC OHLY P!RSONS WHOS£ COHSCNT IS HCCCSSARY TO PASS A Cl.EAR mu TO SW UNO; rn.u It! COHSEHT TO TH£ WAKING A1'0 RECOROIHG Of THIS SUBDMSIOH PARCEL liU.P JS SHOWN wmnN THC DtSTIHCTIVf BORD£R UH£,
IN TH£ aTY OF RANCHO II/RAGE, COUNTY OF RIVCRSKIC. STATf OF CAJJFOR#IA PARCEL MAP NO. 38380
BEING A SUBDIVISION OF TH£ WE:ST HALF OF GOV£RN/rl£NT LOT 20 OF WC H£R£BY O!DICATE TO THC CITY Of RANCHO WfRAGf OVER, UNDER, .AHO THROUCH LOTS •.4• A.HD •r•, AH CASOIDIT FOR PUBUC STR£IT AHO PUB/JC unUTY PURPOSES.

SECTION 30, TOWNSHIP 4 SOUTH, RANG£ 6 £AST, SAN 8£RHARDINO BAS£ AHO /rl£RIDIAN FE/RO ENGINEERING, INC. APRIL, 2022
WC HER!BY 0£DICAT£ ro THC CJTY Of RAHCHO IIJRACE AN fASE.llfHT OVER LOT ·s· FOR PIJBUC IJTIUTY AND DICRGEHCY IHGRCSS-CGR£SS PURPOSCS.

Wf HER£Br 0£DICJ,Tf 10 TH£ cm OF RAHCHO •JR.<C£ ... [AS[ll[HT FOfl BIK[/Pf0£STRW< PU/IP05fS ANO PU8JX f/T1lJTY PURPOS£S OV£R tors ·c·. ·o·. AHO ·r·
It[ H£RfBY RITJJH FOR t.ANDSCAP£ PURPOSES LOTS ·c·, ·o· AND ·c.

It! H£R£8Y OCDICATE TO THC CITY Of RANCHO IIIRAGC AH USEJKNT 0£SIGHATED AS "10' P./J.£. FOR PUEI.JC t/TJUT'(PfJRPOS£S.

W[' HCR!BY OfDICA.TC TO lflPfRlAL. IRRIGA110H DtSTRICT FOR PU8l.JC PURP0S£S. AH CASEM£Nr OVfR LDT "8" ANO OVE'R THOSC CASlJlfNTS SHOWN AS ·,o· PUC", FOR TH£ £l'GtVA110H, LAnHG, CDHSTRUCTIOH, tNSTAU..ATIOH, IIAINTCJWa, OPERATIOH. IHSPfCTIOH, REPAJR, R£Pf.ACOl£NT, AHO llDKJVAL Of £LECTR1CAL LJHCS, W1R£S, CABUS, D<ICTS, SUPf'ORTS, FIXTIIR!S, FACIUT1[5, AJIO APPUm:HAJ<CfS W/111 TH£ ll1GHT OF IHGR£SS ANO [CRfSS OV£II AND WITHJH SAtl£ FOR WAIHTDWIC£, OPCRAnot,1 AHO ClrlfRG£HCY VfHICl.IS. ~~UC
o,rro ~ / Q:/;).,_1-( 202,
NOTARY ACKHQWL£QGQIW
A HOTARY PUBUC OR OTH£R DmCER COWfIT1HG
THIS C£RT1f1CATC ~ OHt.Y THC /DOITrTY Of TH!
IHOMOUAL WHO S1GH£D THC DOCUll£NT TO WHICH
THIS CCRTIF1CATC IS ATTj,CH£/), A.HD t«JT THC TRUTH
FVt.H£SS. ACCtlR.ACY, OR V.AUDITY Of THAT OOCUll£HT.

STATE OF CAUfORHIA
COU/11'1' or R;>dsi,k.

DH !'Mrr;h t,-llo 101!! IIUlH1f "' !<on¥' L, ~y NOTARY PUBUC.

PfRSOH.I.LLY APPCAR£D '9, trdCC Mo,n,;v A.HO ~-==---- • WHO PROVCD TO lrf£ OH THC BASIS OF SA TlSF ACTORY fV1bCHC£ TO Bf TH£ P£RSQH WHOS£ liAM£ IS SIJBSCRf8£D 10 TH£ wrTH/11 IHST//INOO AJIO ACXHOVl!fDC(l) TD .r THAT THAT H[ mcurro TH£ SMlf IN HIS AIJTHORIZ£D CAPACm, AND THAT BY HIS SICHATIJR£ OH TH£ INSTRUMENT TH£ P!RSOH, OR TH£ £JmT'f UPOH 8£H.4Lf Of WHICH THC. PCRSOH ACTrD, £X£CUTCD TH£ IHSTfMICHT.

I CERTIFY UHDfR POW.TY OF PCRJIJllT IJHDER TH£ LAltS Of TH£ STATf or CAJJFORHIA. THAT THC FOREGOING PARAGRAPH IS rRV£ AND CORfiECT.
llffll£5S ll'f HAll()i ~SS/DH [XPtRfS ~
~ ·/Jc
- ~ -L--....... . c.,,. ,
• - -=-~ ~ , ,;
-- - ~~- .. .,
S/GHA11H1£ QMSSJQHS·
PURSUANT TO SCCTIOH 66436. Of THC SU80MSIOH ltJJ.P ACT, THE SIGHATURC(S} Of THC FOUOWJHC OWHCR(S) Of £AS£1,1£KTS N«J/OR OTHCR INTCRtST$ HAY£ 8££)1 OflfTT£D, AS THEIR IHTfR!ST Ci.HNOT RIPCN INTO fIT.

RAHCH-0 RAMON WATER COIIPANY, HOI.DCR OF £AS£JlfHT FOR PtP[LJfl[S AND INCJOCNTAL PURPOSCS PfR OOC. RCCOROfO 7-10-T956, IN 800IC 1941, PAGC 29, O.R.

UHITW STATrS OF AJJCR/CJ., HOUJCR OF RIGHTS P£R AH R£S£RVATIOHS R£CIT£D IN TH£ PATOO rROfl 1H£ UHITCO STATES, INCUJDJ~ BUT HOT LNIT£D TO AS FOUOWS: "SVSJCCT TO ANY VCST£0 AHO ACCRUCO WATCR RIGHTS FOR IMNJHG, ACRICUL.TVW.. MAHUFACTURIHG OR OTHCR PIJRPOSCS. .AHO RIGHTS FOi OfTCHCS AND R£SCRVOjRS USED Ill COHHCCTIOH wrTH SUCH WATER RIGHTS 45 MAT 8£ RECOCl'IIZro A.HD ACKHCWl..£DG£ SY TH£ LOCAL CIJSTOIIS, LAWS AND DCCISKWS or COUR1'S, ANO A RIGHT or WAY FOR 0/TCHfS OR CANALS CONS1RUCTfD BY AIITHORrTY Of TH£ UHITfD STATES• PfR PATEHT '151141 INST. 318!10, RCCORDC.0 1- 10- 1956 IN BOOK IW , PA(i[ l58 0.R.

JOB HO. 297C-001
SURVEYOR'S STl,TOf£NT
THIS MAP WAS PRfPA.RW 81 Iii£ OR Uf,/OfR IIY 0/RfCTIOH ANO JS 8ASCD OH A f1£f.D SURVO' 1H CONfORWAHC£ WITH THC R£0U1R£JICNTS Of THI SUBOl'IISIOH ltlAP ACT AHD LOCAL OROtHANC£ AT 1H£ R£00EST Of CODA COHSTIWC110H LJ.C 8CGIHH»IG IN JANUARY 2022. I HEREBY STA1f THAT THIS PARCEL MAP SUBSTAHT1AU.Y COHF'ORllS TO TH£ APPROVfD OR CONOIT10HALLY APPR0VEtJ TEHTATM PARCfl. MN'. THAT All lilOHUM£HTS SHOWH HCR£0H ACTUALLY £XIST ANO THEIR POSITOlS AR£ CORRfCTLY SHOWN, OR lm.L 8£ SIT IH .ACCOR!MHCC w,TH 1HC T[Rl,IS Of THE' J#OHW£HT AGR£Ol£NT FOR THE 1'AP, AJID THAT 5AJO lttOMJIICNTS wru 8£ SUfTIC/fHT TO £JUJ1t.£ TH£ SURVfY TO 8£ RCTRAcrn. THC SURV('( IS rrM: AHO COIIPt..£T£ AS SHOWN.

DATfD AIARCH 5 , ZOU
--,.~ < e ~ ~RO--IIO
CITY fNGIHITR'S STl,TQl(NT
I H£R£BY STATC THAT I HAVC EW,/IHfD TH£ WTTHIH J,IAP Of PARCfi MAP J8J80, COHSISTIHG Of 2 SHCUS; THAT TH£ SUBOMSIOH SHOWN TH£RCOH IS SUBSTANTJALLY 1H£ SAN£ AS rr APPfAR£D OH THC TDITJ.TM' MAP AHO ANY APPROVf.D ALTWTtDHS TH£R£0f; THAT AU PROVISIOHS Of THC SUBDlvtSIOH MAP ACT AHO LOCAL OROIHAHC£S .HA.Yr B££H COtrlPUCD W/111.
04Tfl> ~/4.£ , 202'
~ u ~
cm EIIClll[£R
CfT'f Of RAHCHO WJRAGC
CITY SURVEYOR'S STJ..TDl(NT
I HCRCBY STAT£ THAT f HAVf. £XAMIH£D TH£ wrTHIH MAP Of PARCU NO. J8JBD COHS1S11HG Of TWO (2) SHars AND I All s.411SF1£0 SAJO MAP IS TCCHHJCAJ.LY CORRCCT.
o,rro, :J / v.S- , m,
~~z 4,_! m•
ACTJHG CITY SIJ/lVCYOR
C1TY OF RANCHO MIRAGE
CERT/FICA'[( QF ACCEPTANC(
GCVfRHll£HT COO£ S£CTK>H 27281
I HDlfBY C£1ITIFY THAT UNDER TH£ AfJTHORIT'Y GRJJfT£D TO 11£ 8Y THC IKJAllD Of DIRCCTORS Of TH£ IMP£RJAL ~~ ~~~ OC:..T~9g; ~ofcJ~~ ~ ~R£5t'° ,::;:er ,
04rrD MAf?< ,.He 202,
E;ASDICNT HQT£S
RfSCRVAT10H FOR RIGHT-Of-WAY HOT £XC££DIHG 50 F££1 PCR PATCHT HO. 1151141 RfCOROCO 1/10/1 956, IN BOO« IBU PAGE J5B, O.R .• IS BY THIS MAP R£0UC£0 TO O F'fCT IH WIDTH BY THC CITY Of RANCHO 11/RAGf. (HOT SHOWN HCRCOH).

CVWO SUCCC:SSOR TO RAHCHO RAWJH WAT£R COWANY. HOI..DCR Of WfMDIT FOR PIPWHCS ANO /HCJOCJITAL PURPOSES PfR OOC. R£CORO£D 7/10/ 1956 IH BOOK 1941 PAGE 29, O.R.

SHEET I Ill' Z $#E£T$
llfCO/IDCll's STATCJIENT,·
FIL£0 THIS DAY OF _ _ ___ , 2024 AT
_ _ II. IH BOOK _ __ OF PARCEL IIAPS, AT
PAGES _ _ _ _ _ AT THE REQUEST OF TH£ CITY
CL£RK OF TH£ CITY OF RANCHO II/RAG£, CALIFORNIA.

HO. ___ __ _
Ff£ ____ _ _

PETER ALDANA
COUNTY R£CORO£R- ASS£SSOR- CL£RK
BY• _ ____ _ __ DEPU1Y
SUBDIVISIOH GUARANT££ BY• ORANG£ COAST T1TL£ CO'iPANY OF SOUTHERN CALIFORNIA - /HU.HD £I/PIRC DIVISION
TM COLLECTOR'S CfRT/flCAT(
I HfR£BY C£RnfY THAT ACCORDING TO TH£ RCCORDS Of THIS omcr, AS Of THIS OAT£, THCRC ARC HO Ll£HS ilG.4lHST TH£ PRDPrRrr SHOWH OH THE wmaH tlJ.P FOR UJIPAJI) STA.TC, COUNTY, ltlUHICIPAl... OR LOCAL TAXES OR SPfCIAL ASSCSSll£HTS COLLICTfD AS TAXCS. rxcrn TAX[S OR SPCC/AL ASSESSMfHTS COLJ.ICTED AS TAXES NOW A U£H BUT HOT ITT PAYABLE, WHICH ARC £STIMAT£D TO Bf $ _ _____ . THIS C£RT1f1CHIOH £XCWO£S ANY SUPPIDl£HTA.L TAX ASSESSJ,l(HTS HOT YET EXTCNOCO. ••rro _____ _ 202<
ltlATTHCW JCHNIHGS, COUHTY TAX COl1£CTOR
,r- ____ ___ ,wurr
TAX BONO CfRTIFICA rr
I HCR£BY CCRTIFY THAT A BOHO 1H nt£ SUM Of
$ --- ----· HAS B££H CXCCIJT£D AND F1I.ID W1TH TH£ BOARD Of SVPUMSORS OF TH£ COUNTY Of" RMRSIO£, CAUFORNIA. COHOIT10HfD UPOH TH£ PAYJEHT OF ALL TAXES. ,TATf, COUNTY. IIUHIC/PM, Of/ lOCAJ.. AHD ALL SPWAJ. ASS£SSll£HTS couccrro AS TAX[S, WHICH AT THC 111K Of flJ>I(; OF THIS llAP WITH THE COUNTY ll£COROfR ARC J. UCN AGAINST SAID /l'flOP(/lTY BUT NOT YET PAYABI.E AIID SAIO BOND HAS 8E'£JI DULY AlffOVCO BY SAID BOARD Of SVPC/MSORS. THIS cumF1CAT10H CXCWOES ANY SUPPWKHTAL TAX ASSCSSMEHTS NOT YfT £XTCND£0.
o,rro • _____ .202<
CASH Of SURETY TAX BOHO
MA TTHCW JCNHl1'GS
COUHTY TAX COLJ.£CTOR
Br•--- --- ' JJ£PUTr
CITY CLERK'S STl,TQlfNT
I. KRISTtf RAMOS, Ctrr CL£RK AND a-omao Cl.£RI( Of TH£ arr COUHCll.. Of TH£ arr Of RANCHO IIJR.AGE, CALJFORHIA. H£R£BY C!RTJfY THAT SAID arr COUHCIL AT J1S RCCULAR lil£fT1HG HfiD ON THC _ !MY Of = --- 2024, DULY APPflOvrD THE IJAP OF PARCD.. tlJ.P HO. J&.J80 J.ND ACCEPTED OH 8£HA!F Of THC PU6LJC TH£ 0£DICATIOH Of LOTS "A• AND .. ,. FOR PUBUC STR£CT AND PIJBUC /JTlUTY PURPOSCS, I.DT •B" fOJ £M£flGCHCr IHGRCSS AND £GRCSS AHO PUBUC unurr PURPOSES, LOT ·c·. -0" I ·c· FOR LJ.HDSCAP[ PURPOSES. ANO =•£Hrs D[SIGl<ATfD AS "P.U.c.· (PUBUC UTIUT'f £AS£11£HTS).

OJ.T[D: --- - - , 202,
== crrr CLERK A.HD cx-omao CLERK Of TH£ CITY COtJHCfl.

Cfl'f Of RANCHO WRAG!
2-39
IH Tl/£ CITY OF RANCHO "/RAG£, COOHTY OF RIVCRSIOC, STA1£ OF CALJFORHIA !HCTZCFZ!IHEE7S [iJ LANDY LANE i=IlWT} PARCEL MAP NO. 3 8 3 8 0 lffi£] LANDY LANE 0 ~ - -- - -=----f- - - - - -- - -- - - 8£/HG A SUBD/VISIOH OF TH£ WEST HALF Of GOV£RHll£HT LOT 20 Of - - -- - -- - ---{- -- - 7 / J: - I.CJiJ' sccnOH 30, TOWNSHIP 4 SOUTH, RANG£ 6 £AST, SAN 8£RHARO/HO BAS£ AHD "£RID/AH = I 84S1S Of i£AIIINGS· FE/RO ENGINEERING, INC. APRIL, 2022 suRTTQR's HQT£s ~ ....
t::: e:
~ I THC BEARINGS SHOWN HUtEOH ARE' BASO> IJPOH TH£ C£NT!RUH£ OF GIHGC.R ROGCRS ROAD e FOUND liOHUtl£HT AS NOTtD. 1:
':::' AS 8£JHG H89"J6'06"£, PCR TRACT HO. JS619, JIB 464/73-76. ! ~ \ o srr , .. IP TAGCCD, "LS 401s·. nUSH IH u.HDSCAPED WNO (111 ucv or RANCHO lllllJ.Gf. sni. 6tt). =2. U. S G □ 5CT CCPPUlWflD STAMPED "LS 4075", FLUSH 1H '-C PAVOl(J(T {RANCHO IIIRAGC STD. TYP£ "8" MOH.) ~ ( Q ~'Vcf?J,(E°Nr f;. SIT COPPfJIWfJ.D STAJIPfD "lS ..,75", FU/SH IH COl<C. PAl'!RS (RAHCHO II/RAC£ SID, TYPE "B" IIOH.) I cu,wr TABIE UN£ TABIE < 1 SIT HAM. AJ11J TAG STAJIPfD "lS ..,, ••. FLUSH u, Pf11111J/£HT COHCR£rr C1111B AT TH£ PROUJHGATIOH o, I I "°· I .1 oarJ. RADIIJS L£11GTH 110. I BCARJNG LENGTH SKJE L~r UHCS" LJ£u Of S£mHG ~r LOT CORH£RS ABUTT1': sma:s· ~t' Cl 13'51'52" '-S.50' SUI' L1 HW.Ji'Of"r 4.!JO' ~~ :r:rff/1:: J5w:f5is'f'5"~~G&''J.77'o,3:' /%'~ ~:1 kfk ~~ \ C2. 6701'51"' 45.50' SJ.24' L2 H4'J6'067 UO' C0RH£RS AND AHCl..f POINTS ALOHG SIOf LOT UNCS. UHtESS OTH!RWtSC HOT£0. l i I
CJ n-z,•117• ...,,. ...,.. u ..,.,. ... -r &ft" GRAPHIC SCALE ALJ. C£HT£RUH£ IIOHIJli£NTS ""' B£ SHOWN OH• IIOHIJll!HT nc wr SH££T wtTH DtSTAHC£S ro PO/HTS ,-- " Cl"J0'22" 10.00' ua' u MWSJ'56'11f1J 4.00' JO o 15 30 60 120 l.DCAT£D OH CURB AIW FJL.ID W1TH THC CITY Of RANCHO IIIRAGC WfTHIH 1 YR. F1lOtl MAP RCCORDATIOH.

I CS Zf'Jl'.f,J" 10.00' .JUZ' L5 Hl6"0Z'tM"Wt) 11.47' ~ W C- ; l ( ) IHDIC.AT!S KCORO DATA PfR PII 35794 PUB 226/69- 70.

C6 srJS'Or 40.00' 22.80' L6 H51"00'47"£(J) tJ.16' - M ( ] IHDICATCS llfA5URfD 4HD RfCORO DATA PCR TR 35089 1,18 464/61-72 I TR J5619 MB 464/73-76.

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TO rAl.. GROSS ARCA = 109,722 SQ. FT. OR 2.519 ACRCS
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STAFF REPORT
TO: Mayor and City Council DATE: May 16, 2024
FROM: Brian Kephart, Emergency Manager
SUBJECT: Injury and Illness Prevention Plan Update

SPECIFIC REQUEST OR RECOMMENDATION
That the City Council adopt Resolution No. 2024-(Next-ln-Order), Approving the Updated Injury and Illness Prevention Plan (IIPP).

JUSTIFICATION OR INFORMATION
In August of 1991, the City of Rancho Mirage adopted and implemented its Injury and Illness Prevention Plan (IIPP) to comply with California Senate Bill 198 that mandated employers to provide employees with safe and healthy working conditions.

In April of 2012, the City of Rancho Mirage adopted and implemented an updated IIPP to comply with Assembly Bill 1127.

To comply with new regulatory standards and requirements, Staff has prepared an updated IIPP. The specific updates to the IIPP include:
• Workplace Violence Prevention Plan, pursuant to Senate Bill 553 • Heat Illness Prevention Plan Updates, pursuant to Cal/OSHA standard § 3395 of the California Code of Regulations, Title 8.

The updates are reflected in Section 3 and Section 4 of the updated IIPP.

ATTACHMENT(S)

1. Resolution
AGENDA ITEM#
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ATTACHMENT 1

RESOLUTION
(SEE ATTACHED)
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RESOLUTION NO. 2024---

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO MIRAGE,

CALIFORNIA, ADOPTING THE AMENDED AND RESTATED INJURY AND ILLNESS

PREVENTION PLAN
WHEREAS, the City of Rancho Mirage is a charter city and a municipal corporation of the State of California, and recognized as a political subdivision of State of California for certain purpose; and
WHEREAS, in August of 1991, the City of Rancho Mirage adopted and implemented an Injury and Illness Prevention Plan ("IIPP") to comply with California Senate Bill 198 that mandated employers to provide employees with safe and healthy working conditions; and
WHEREAS, in April of 2012, the City of Rancho Mirage adopted and implemented an updated IIPP to comply with Assembly Bill 1127; and
WHEREAS, to comply with new regulatory standards and requirements, City staff has prepared an updated IIPP which includes: a (1) Workplace Violence Prevention Plan, pursuant to Senate Bill 553; and (2) Heat Illness Prevention Plan Updates, pursuant to Cal/OSHA standard § 3395 of the California Code of Regulations, Title 8.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO MIRAGE, CALIFORNIA, DOES HEREBY RESOLVES AS FOLLOWS:

SECTION 1. RECITALS AND EXHIBITS
That the foregoing Recitals and attached Exhibits are true and correct and are hereby incorporated by this reference.

SECTION 2. INJURY AND ILLNESS PREVENTION PLAN
That the City hereby adopts the updated IIPP, attached hereto as Exhibit "A", and incorporated herein by this reference, and directs staff to implement said IIPP in accordance with the IIPP.

SECTION 3. EFFECTIVE DATE
That this Resolution shall take effect immediately upon its adoption.

SECTION 4. SEVERABILITY
That if any provision, section, paragraph, sentence or word of Resolution or any portion of the IIPP be rendered or declared invalid by any final court action in a court of 1 3-4
competent jurisdiction or by reason of any preemptive legislation, the remaining provisions, sections, paragraphs, sentences or words as hereby adopted shall remain in full force and effect.

SECTION 5. CERTIFICATION
That the City Clerk shall certify as to the adoption of this Resolution and shall cause the same to be processed in the manner required by law.

SECTION 6. REPEAL OF CONFLICTING PROVISIONS
That all provisions of any resolution in effect prior to the effective date of this Resolution as adopted by the City Council that are in conflict with the provisions of this Resolution, are hereby repealed.
[REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK]
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PASSED AND ADOPTED on this __ day of _____ , 2024.

Steve Downs, Mayor
ATTEST:

Kristie Ramos, City Clerk
APPROVED AS TO FORM:

Colin D. Kirkpatrick, City Attorney
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EXHIBIT "A"

INJURY AND ILLNESS PREVENTION PLAN
(SEE ATTACHED)
4 3-7

INJURY AND ILLNESS

PREVENTION PROGRAM
(IIPP)
Revised: May 16, 2024
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Section 1 GENERAL REQUIREMENTS ... ................................................................... 1-5

1.1 INTRODUCTION AND PURPOSE .. .. .. ................................. ......... ......... ............. 1-5

1.2 POLICY ...................................................... ... ............................ .......................... 1-5

1.2.1 SAFETY POLICY ... .............................................. ........... .... .. .............. .......... 1-5

1.3 RESPONSIBLITIES ... ........... ........ ... ......................................................... .......... 1-5

1.3.1 CITY RESPONSIBILITY .. ........... ... .. .............................. ................................ 1-5

1.3.2 SAFETY OFFICER. ....................................................................................... 1-6

1.3.3 DEPARTMENT HEADS .. .................... ......... .. .. ............................................. 1-6

1.3.4 MANAGER AND SUPERVISOR RESPONSIBILITY ............. ..... ... ................ 1-7

1.3.5 EMPLOYEES ............................................... ............. ................. ................... 1-7

1.4 EMPLOYEE COMPLIANCE ............. ................................................................... 1-9

1.5 SAFETY COMMUNICATION ................. ................... .. ........................... .. ........... 1-9

1.5.1 SAFETY MEETINGS .............................. .. ................ .. ....... ............................ 1-9

1.5.2 SAFETY COMMITTEES ... ................... .... ...................... ...... ....................... 1-1 0

1.5.3 TAILGATE MEETINGS .. ................. .... .. ... ......... .................. ...................... .. 1-10

1.6 HAZARDOUS CONDITION REPORT ...... ................. ..... ......... ................. ...... .. . 1-10

1.7 SAFETY & HEALTH INFORMATION POSTING ............. ................... ............... 1-12

1.7.1 PERMANENT POSTINGS ............................ .. ......... .. .. .. .................... ......... 1-12

1.7.2 TEMPORARY POSTINGS ............................ .............................................. 1-12

1.8 TRAINING ... ........................................................... ........................................... 1-12

1.8.1 SAFETY & HEALTH TRAINING - GENERAL GUIDELINES ....................... 1-12

1.8.2 ALL CITY EMPLOYEES ........... .. .................. ................. .............................. 1-13

1.8.3 DEPARTMENT TRAINING ................... ...... ................................................ 1-13

1.8.4 TRAINING DOCUMENTATION .............................. ..... ... .......... ................... 1-13

1.9 HAZARD IDENTIFICATION ... .............. ..... ....................... ......................... ........ 1-14

1.9.1 PLANNED INSPECTIONS ............................... ..................... .. .................... 1-14

1.9.2 UNPLANNED INSPECTIONS .................. ....... ............................................ 1-14

1.9.3 JOB HAZARD ANALYSIS ......................... ..... ............................ ..... ............ 1-14

1.9.4 OUTSIDE PROFESSIONALS ..................................................................... 1-14

1.9.5 OFFICE HAZARDS ......................... ... .......................... .. .. ........................... 1-15

1.9.6 DEPARTMENT HAZARDS ....................... ............................... ................ ... 1-15

1.9.7 HAZARD ABATEMENT .............. .. ...... ......................................................... 1-15

1.10ACCID ENT REPORTING & INVESTIGATION .... ............................................ 1-16

1.10.1 ACCIDENT INVESTIGATION ........ ..... ............... ...................... ..... .. .......... 1-16

1.10.2 OSHA 300 LOG OF OCCUPATIONAL INJURIES & ILLNESSES ............ 1-17 Section 2 SPECIAL PROGRAM REQUIREMENTS ................................................... 2-18

2.1 HAZARD COMMUNICATION ........................................................................... 2-18

2.2 MATERIAL SAFETY DATA SHEETS ............. ...................................... ......... .... 2-18

2.3 LABELING -ALL DEPARTMENTS ............................................. ...................... 2-19

2.4 SPILL RESPONSE ................................................ ............ ................................ 2-19

2.5 EMPLOYEE TRAINING -ALL DEPARTMENTS ............................................. .. 2-19

2.6 EMERGENCY ACTION & FIRE PREVENTION PLANS .. .............. ................... 2-20

2. 7 CONFINED SPACES ... ............. ......... ......... ..... ................................................. 2-22

2.8 RESPIRATORY PROTECTION ................. .. .. ........................ ........................... 2-23

2.8.1 DUST MASKS ...... ................ ....................................... ................................ 2-23 1-1
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2.8.2 RESPIRATORS ........................ ..................................................... ........ .. .. .. 2-23

2.9 HEARING PROTECTION ................................................................................. 2-24

2.10 LOCKOUT/ TAGOUT REQUIREMENTS ....................................................... 2-25

2.10.1 LOCKOUT/ TAGOUT PROCEDURES ..................................................... 2-26

2.10.2 BLOCKING EQUIPMENT ................................................. ........................ 2-26

2.11 BLOODBORNE PATHOGENS .............. .. ....................... ............................... .. 2-27

2.11.1 INTRODUCTION ......................... .............................................................. 2-27

2.11.2 EXPOSURE DETERMINATION ...................................... .......................... 2-27

2.11.3 WORK PRACTICE CONTROLS ............................................................... 2-28

2.11.4 SPILL CLEAN-UP ...................... ............................................................... 2-28

2.11.5 POST EXPOSURE STEPS .......................................... ............................. 2-29

2.11.6 EXPOSURE CONTROL PLANS ................... ............................................ 2-30 Section 3 VIOLENCE IN THE WORKPLACE .. ............................................ ............... 3-31

3.1 POLICY ..... ........................................... ..... .. ...................................................... 3-31

3.2 PROHIBITED ACTS ............................... .............................................. ............. 3-31

3.3 RESPONSIBILITY AND AUTHORITY ............................. .................................. 3-32

3.3.1 WORKPLACE VIOLENCE PREVENTION PLAN ADMINISTRATOR ......... 3-32

3.3.2 MANAGERS AND SUPERVISORS .. .. .. ........ .. ............................................ 3-32

3.3.3 EMPLOYEES ...................................................... ......... .......... ............. ... .. ... 3-33

3.4 COMPLIANCE ............................... .. ..................... ........................... ... ............... 3-33

3.5 COMMUNICATION AND TRAINING ................................... .... .. .. .. .. .................. 3-34

3.6 PROCEDURES .............................................. ............... .................................... 3-35

3.6.1 RESPONDING TO ACTUAL OR POTENTIAL WORKPLACE VIOLENCE EMERGENCIES ...................... ................ ................................... .. .. .. .................... 3-35

3.6.2 EMERGENCIES AND REPORTING A CRIME ............................... ............ 3-36

3.6.3 REPORTING WORKPLACE VIOLENCE CONCERNS ............................... 3-36

3.6.4 RESTRAINING ORDERS ................... ................ ..... .. ................................. 3-36

3. 7 HAZARD ASSESSMENT ........................... .. .................................... ............. .. .. 3-36

3.8 HAZARD CORRECTION ........................................................................ .......... 3-37

3.9 POST INCIDENT RESPONSE AND INVESTIGATION ................. .. .. .. .. ............ 3-37

3.10 RECORDKEEPING ......................................................................................... 3-38

3.11 ANNUAL REVIEW ............................ .. ..................... ........... .. ..... ...................... 3-38 Section 4 HEAT ILLNESS PREVENTION .... .. ............................................................ 4-39

4.1 GENERAL ............................................................ ..................................... ........ 4-39

4.2 OUTDOOR WORK ENVIRONMENTS .. ............ .. ................................... ........... 4-39

4.3 IDENTIFIED EMPLOYEES ................... ............................ .. .............................. 4-39

4.4 MONITORING THE WEATHER ...... ............................................ ....... ............... 4-40

4.4.1 WEATHER FORECAST .......... .... ..... .................................................... ....... 4-40

4.4.2 DAILY WEATHER MONITORING .................... ........................................... 4-42

4.5 ACCLIMATIZATION ....................................................................................... ... 4-42

4.6 DRINKING WATER ........................................................................................... 4-43

4.7 SHADE, COOLING, AND PROTECTION .............................. ... .. ................... ... 4-43

4.8 MUTUAL RESPONSIBILITY ............................................ ................................. 4-43

4.9 EMERGENCY RESPONSE PROCEDURE ...................................................... 4-44

4.10 TRAINING ... ...... ....... .. .... ...... .......................... ......................................... ........ 4-44

4.11 HIGH HEAT PROCEDURES .................................................... ..... .................. 4-46 1-2
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Section 5 SAFE WORK PRACTICES ........................................................................ 5-47

5.1 GENERAL .................... .. ................................................................................... 5-47

5.2 HAND INJURY PREVENTION ................ ................................ .......................... 5-48

5.3 EMERGENCY PREPAREDNESS ... .................................................................. 5-49

5.3.1 INSIDE BUILDINGS .................................................................................... 5-49

5.3.2 EVACUATION PROCEDURES ................................ ................................... 5-50

5.3.3 WORK SITE PROCEDURES ............................... ....................................... 5-50

5.4 FIRE SAFETY ...... ....... .................. ............................................................. ....... 5-50

5.4.1 CLASSIFICATION ........................................ .......................... .. .. ................. 5-51

5.4.2 PORTABLE FIRE EQUIPMENT. ................................................................. 5-52

5.5 EARTHQUAKE. ............. ..... .. .............. ..... .......................................................... 5-53

5.6 MOTOR VEHICLE SAFETY ........................................... ..... ... .... ....................... 5-54

5.7 FORKLIFTS .... ..................... ............................................ ................................. 5-55

5.7.1 OPERATION ............................................................... .. ... ................ ........... 5-56

5.7.2 SAFETY RULES ......................................................................................... 5-56

5.7.3 ELEVATING PERSONNEL ............ ............................................................. 5-56

5.7.4 OPERATING RULES WHEN ELEVATING PERSONNEL .. ..... ................... 5-57

5.7.5 PARKING .................................................................................................... 5-57

5.8 TRAFFIC SAFETY AND CONTROLS ............................................................ ... 5-57

5.8.1 GENERAL RULES ....................... .. .............................. ............................... 5-58

5.9 EXCAVATIONS, TRENCHING & SHORING ...... ........................... ............... .... 5-58

5.10 ELECTRICAL SAFETY ......................................................... .......................... 5-59

5.11 PORTABLE POWER-OPERATED TOOLS & EQUIPMENT .. ......................... 5-61

5.12 COMPRESSORS ......................... ........ ............ ... ............... ............................. 5-62

5.13 COM PRESSED GAS CYLINDERS ...................................... ......................... .. 5-63

5.14 SPRAY PAINTING .... .. ....... ................................................. ..... ....................... 5-64

5.15 CHAIN SAWS ... .............................. .. ........................................................ ....... 5-65

5.16 WELDING ......... ............ .................................................................................. 5-66

5.17 LAWN MOWERS ............... ....... ............................................ ... ....................... 5-67

5.18 USE OF PORTABLE LADDERS ...... ........................................... .................... 5-67

5.19 BACK INJURIES ....................................... ....... ......... .................................... .. 5-68

5.20 PRINCIPLES FOR LIFTING AND CARRYING ............................ ................... 5-69

5.20.1 LIFTING ................ ............ ................................ ... .............. ....................... 5-69

5.20.2 CARRYING ...... ......................... ....................... ......................................... 5-69 Section 6 ERGONOMICS ................................... ....... ....................... ......................... 6-71

6.1 REPETITIVE TRAUMA ...................................... ..................... .... .. .. .................. 6-71

6.1.1 WHAT CAUSES REPETITIVE TRAUMA ............................... .................... . 6-71

6.1.2 SYMPTOMS OF REPETITIVE TRAUMA ...................................... ... ........... 6-71

6.1.3 HOW TO AVOID THE PAIN OF REPETITIVE TRAUMA ....... .. ................... 6-71

6.2 PREVENTING REPETITIVE MOTION INJURY ......... ....................................... 6-72

6.2.1 FLEXIBILITY EXERCISES ................................................ .......................... 6-72

6.2.2 STRENGTH EXERCISES .. .... ..................................................................... 6-72

6.3 WORKSTATION EQUIPMENT STANDARDS ......... ......................................... 6-73

6.3.1 WORK SURFACES ..... ........... ..................................................................... 6-73

6.3.2 CHAIRS ....................................................... .................................... .. .......... 6-74

6.3.3 KEYBOARD SURFACE ............................... ................................... ............ 6-74 1-3
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6.3.4 MONITOR ARMS ....................... .................... .. ........................................... 6-75

6.3.5 KEYBOARD AND MOUSE ALTERNATIVES ............................. .. ............... 6-75

6.3.6 DOCUMENT HOLDERS ................................... ............................ .............. 6-75

6.3.7 WRIST RESTS ...................................................... ... .. .................. ......... ...... 6-75

6.3.8 FOOTRESTS ... .......................... ............................... .. .. .............................. 6-75

6.3.9 HEADSETS ........... .......................................... ................... ............ .. ........... 6-76

6.3.10 FILE STORAGE ......... ................................ .. .. ...................... ... .... ......... ..... 6-76 Section 7 FORMS .. ........ ............................... ...................... .. .. .............................. .. ... 7-77 ACKNOWLEDGEMENT OF CITY SAFETY POLICY ... .................................. 7-78 HAZARDOUS/ UNSAFE CONDITION REPORT ... ... ................... ... .............. 7-79 WORKPLACE VIOLENCE INCIDENT LOG ...................... ........... .. ................ 7-80 WORKPLACE VIOLENCE PREVENTION .. .................... ............................... 7-82 1-4
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Section 1 GENERAL REQUIREMENTS

1.1 INTRODUCTION AND PURPOSE
The purpose of this Injury and Illness Prevention Program (IIPP) is to further the goals of the City of Rancho Mirage to minimize accidental loss to employees, public, and property as well as to comply with the provisions of the California Code of Regulations (CCR), and the California Labor Code.

This IIPP establishes employee safety and health policy and procedure for the City of Rancho Mirage and its operations, regardless of whether the operation is performed by a City employee or subcontractor. Where other documents are referenced within this IIPP, they shall be treated as though they were a part of this document.

To comply with the California Occupational Safety and Health Act, also known as OSHA, every employer must have a written Injury and Illness Prevention plan. This is our plan. Please read it carefully. While no plan can guarantee an accident free work place, following the safety procedures set forth in this manual will reduce the risk of injury or illness to you and your co-workers. To the greatest degree possible, management will provide all mechanical and physical protection required for personal safety and health. Employees must also take responsibility for working safely.

1.2 POLICY
The City of Rancho Mirage administers its activities to achieve and maintain a safe and healthful work environment, protecting employees and the public from unnecessary risks resulting from their operations.

1.2.1 SAFETY POLICY
To protect the health and safety of City employees, management shall place employee health and safety as the primary consideration in establishing work practices and procedures and in the selection of equipment.

1.3 RESPONSIBLITIES

1.3.1 CITY RESPONSIBILITY
The City of Rancho Mirage and its City Manager accept the overall responsibility and accountability for providing a safe and healthful workplace for its employees. The City Manager delegates the day-to-day responsibility and authority for carrying out employee safety and health policy to specific company personnel. 1-5
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1.3.2 SAFETY OFFICER
The City of Rancho Mirage has appointed a Safety Officer to assist department heads, managers, and supervisors in carrying out their responsibilities below. The Safety Officer will:
• Ensure that every department has met the requirements of this IIPP in a fashion consistent with the hazards in that department. • Develop knowledge and resources to understand and research department questions regarding California safety and health requirements within California Code of Regulations, Title 8.
• Assist departments in identifying safety resources, films, outside speakers, or other means necessary to aid departments with meeting the requirements of this IIPP.
• Review periodically employee injury and illness trends. Bring injury and illness trend to the attention of the respective department manager and City Manager.
• Be available for employees to report safety hazards or injury exposures. • Audit, or have audited, the department's hazards and compliance with this IIPP no less than annually.
• Report serious hazards, safety violations, or willful actions not meeting the intent of this IIPP to the City Manager's Office.

The Safety Officer is the Emergency Manager.

1.3.3 DEPARTMENT HEADS
The duties and responsibilities of department heads are:
• Ensure that the appropriate sections of this IIPP are implemented within their department.
• Develop department-specific job safety rules and requirements for the use of personal protective equipment.
• Develop department-specific safety communication methods (see next Section).
• Review periodically employee injury and illness trends. Take any necessary preventive action to control the source(s) of these accidents. • Be available for employees to report safety hazards or injury exposures. 1-6
3-14
• Ensure that their department has an Emergency Plan that is designed with their department in mind and that employees are trained in the Plan. • Serve as a contact for inspections of the department by OSHA, Cal/OSHA, insurance company personnel, or other consultants.

1.3.4 MANAGER AND SUPERVISOR RESPONSIBILITY
The duties and responsibilities of department managers and supervisors are to:
• Implement an effective safety and health program, consistent with the requirements of this IIPP and the needs of their department or work unit. • Ensure that employees comply with safe and healthy work practices. • Instruct employees in safe work practices to be followed in daily work assignments.
• Educate employees regarding the proper personal protective equipment required for daily work assignments and ensure that the appropriate protective equipment is available for employees.
• Review medical, fire, and earthquake emergency response plans specific to the department and/or project.
• Inform and train employees in job safety and health practices involving hazardous substances used in the workplace.
• Investigate every accident or employee report of incident to determine cause, mitigation, and prevention.
• Perform periodic hazard inspections of the department or work area. • Hold periodic safety meetings with employees to present job-specific safety information and answer questions from employees regarding accident prevention.
• Maintain records of hazard inspection and correction, communication of safe and healthy work practices, discipline for a failure to follow safe work guidelines, and training.
• Maintain a safe and healthy work environment.

1.3.5 EMPLOYEES
Employees are responsible for ensuring their own safety, and the safety of others in the workplace by:
1-7
3-15
• Learning and following the standards, procedures, and safe work guidelines that applies to each job assignment.
• Discontinuing any specific activity that the employee feels or knows could lead to injury, illness, or damage to property. In such instances employees are responsible for promptly informing their supervisor or immediate superior and seeking guidance regarding the activity.
• Wearing and using the prescribed personal protective equipment required for a job assignment or task.
• Bringing to their supervisor's attention any activity, behavior, or unsafe condition that could cause injury, illness to others, or damage to property. • Reporting promptly to their supervisor any occupational injury or illness, or damage to property.
1-8
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1.4 EMPLOYEE COMPLIANCE
Employees are required to follow the safe work guidelines described within this IIPP and their department's safety and health program, participate in required safety and health training, wear required personal protective equipment, and follow all safety and health rules established by City of Rancho Mirage.

The failure to do any of the above may result in counseling action up to and including termination of employment.

The management of each department is required to enforce safe work guidelines, offer periodic safety training to affected employees, enforce the use of personal protective equipment, enforce the safety and health rules established by the City, recognize safe performance, and set a good example through their own behavior.

1.5 SAFETY COMMUNICATION
The City of Rancho Mirage uses a variety of methods to communicate safety information to, and from, employees. City departments are allowed flexibility in meeting the requirements of this section. The operations, and hazards, of some departments require greater attention to frequency of communication of safety and health issues.

Each department is responsible to choose the methods and frequency of communication that is consistent with the hazards to employees in those departments.

Should the Safety Officer, or City Manager, feel differently; the department may be requested to change their procedures for communicating safety and health information to employees.

1.5.1 SAFETY MEETINGS
General department safety meetings are one method that meets the safety communication requirement. This method requires a department to have periodic, department-wide, employee meetings at which employee safety and health is one topic.

Such meetings are not to be held less than semi-annually when used to meet this standard. These meetings can include any of the following:
• Discussion of safety and health issues specific to department operations, present safe work practices, or a project that has specific safety and health exposures.
• Presentation of videos or films illustrating employee safety and health topics. • Outside speakers on employee safety and health topics. • Management presentation of existing, new, or revised safe work practices required in preventing employee injury or illness.
• Solicitation from employees of safety and health issues of concern to them. 1-9
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Record of these meetings, topics discussed, and attendance is required.

1.5.2 SAFETY COMMITTEES
Safety committees are composed of employees from all departments within the city.

The actual number and size of the committee is dependent upon the size of the city or department. The safety committee, if used to meet this safety communication requirement, shall not meet less than quarterly. The safety committee reviews the topics below and establishes action plans at each meeting to address improvements to employee safety or health, physical deficiencies, or safe work practices, if any. • Review of any employee accident, or incidents that could have caused injury, that have occurred since the last meeting.
• Presentation and discussion of physical condition inspection reports. • Recommendation of new policies, procedures, or work practices necessary to prevent injuries or illnesses.
• Development of employee training needs and scheduling the required employee training.
• Review and discussion of any other safety and health issues brought to the committee by its members.

The results of the safety committee meetings, and any action taken by the committee, are posted for employees on the Safety Bulletin Board. Safety committee meeting minutes are kept for one year.

1.5.3 TAILGATE MEETINGS
Departments often utilize tailgate meetings when crews are working at different work sites on a daily or weekly basis. Tailgate meetings are brief, formal or informal discussion of crew safety. Tailgate meetings are best when they are lead by the lead workers or supervisors and include a discussion of that week's or day's activity, hazards, and accident prevention critical to the safety of performing the tasks discussed. Departments choosing this form of safety communication hold the meetings no less than every ten working days.

1.6 HAZARDOUS CONDITION REPORT
Employees are encouraged to report previously unrecognized hazards that could cause injury, illness, or death of an employee or to a member of the public, or damage to property.

Employees may report hazards to their supervisor or manager and expect that the hazard will be evaluated and abated, consistent with the potential it creates. Should an employee not feel comfortable in reporting the hazard to their manager, they may report it to the 1-10
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Safety Officer, Human Resources, or the City Manager's Office. Employees may report hazards without fear of reprisal and may also report hazards anonymously.

Whenever an employee reports a hazard, it will be evaluated with regard to the potential injury or illness it creates. Based upon this evaluation, the hazard may be abated immediately, temporary measures may be taken until the hazard is abated fully, or the hazard may be scheduled for future abatement. The employee reporting the hazard will be informed of the outcome of their hazard report.
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1.7 SAFETY & HEALTH INFORMATION POSTING
Each department maintains bulletin boards with occupational safety and health information. Safety and health information posted on this bulletin board consist of the following:

1.7.1 PERMANENT POSTINGS
• Cal/OSHA Poster, "Safety & Health Protection On The Job." • Workers' Compensation Notice regarding current insurance carrier and employee rights.
• Emergency Evacuation Map and Emergency Response Information.

1.7.2 TEMPORARY POSTINGS
• Cal/OSHA Form 300A, Annual Summary of Work-related Injuries and Illnesses, before February 1, covering the previous calendar year. Must remain posted through April 30. CCR Title 8 § 14300.32. • Safety Committee results, if applicable
• Safety Promotional Information
• Safety Posters.
• Any other pertinent safety communication not required to be more urgently communicated. The safety bulletin boards may be used for safety memos and other non-critical information regarding safety, safety meetings, and minutes from safety meetings.

1.8 TRAINING

1.8.1 SAFETY & HEAL TH TRAINING - GENERAL GUIDELINES
All employees new to the city, department, job, or task are provided with hazard awareness training for the jobs and tasks that they will be performing. Job Hazard Analysis (if performed for that job) and the applicable Safety Rules (See Appendix) are used for training employees regarding job hazards, personal protective equipment, and safe work practices.

Employees are trained whenever new substances, processes, procedures, or equipment are introduced to the workplace and represent a new hazard. Employees shall also be trained whenever a previously unrecognized hazard is identified. 1-12
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Any employee who has responsibility for the direction of the work of other employees, is trained regarding the safety and health hazards to which their employees are exposed.

1.8.2 ALL CITY EMPLOYEES
Employees new to the City have orientation and training regarding all items on the Employee Safety Training checklist (See Appendix). Particular attention will be paid to:
• Emergency Action Plan and Fire Prevention for the location the employee is assigned.
• Hazard Communication regarding the hazardous substances that are in the workplace(s) of the employee, material safety data sheets, how to access them, and the full content of the Hazard Communication Program requirements. • Work Related Injury and Illness Reporting. Work-related injury reporting and the employees' rights under workers' compensation laws. • Workplace Violence Prevention and Reporting
• Ergonomics Training regarding the prevention of lifting and workstation hazards and injury.

1.8.3 DEPARTMENT TRAINING
Each City department is responsible to train employees in the hazards and prevention of injury specific to that department. This training must be performed when the employee is first assigned to the department, and whenever and employee changes position or is assigned a new task or piece of equipment to operate. Training may consist of formal training supported by audio visual aids and speakers, or informal, operational instruction that identifies the proper work practices, necessary personal protective equipment, and operational hazards should the employee fail to follow the safe work practices.

1.8.4 TRAINING DOCUMENTATION
Employee safety training is documented on the Employee Safety Training checklist, attached in the Appendix. This checklist is to be used in training all employees.

All training is documented and that documentation is maintained for three years.

Documentation includes:
• Course content.
• Course handouts.
• When the training was conducted.
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• Attendance roster (readable).
• Instructor's name and title.
• Any additional training on the same topic and its schedule.

1.9 HAZARD IDENTIFICATION
Hazard identification is the responsibility of Managers and Supervisors as identified on page 4 of this document. Managers and supervisors of each department are responsible for identifying and abating employee safety and health hazards. The frequency of hazard identification must be based upon the department's activities, hazards, and health hazards. No City department is to perform hazard identification responsibilities less than quarterly. Hazard identification methods include:

1.9.1 PLANNED INSPECTIONS
Planned inspections are performed monthly or quarterly by one or more persons. They follow an inspection checklist or can be based upon the knowledge the inspector has of the department or site being inspected. When appropriate, one or more members of a safety committee may perform these planned inspections.

1.9.2 UNPLANNED INSPECTIONS
Unplanned inspections are performed based upon need. They may be performed based upon a new project being started in order to properly identify hazards, the site of a previous accident or near accident, or the impromptu review of worksite hazards.

1.9.3 JOB HAZARD ANALYSIS
When performed, a job hazard analysis (JHA) identifies the major tasks performed by that job classification, potential hazards, injuries, and illness that the employee is to be cautious about, and the safe job procedures to be utilized in safely performing the task.

JHA's are useful for jobs or tasks with severe injury exposures, or jobs seldom performed but with significant injury or illness potential. When performed, JHA's are to be used for training new employees, used as a reference whenever an employee is not familiar with the tasks to be performed, and to be used for training employees with new job assignments.

1.9.4 OUTSIDE PROFESSIONALS
Departments have the ability to hire professionals to perform inspections of the worksite, budget allowing. These professionals should be familiar with the hazards and operations of the department, and public entities in general. The frequency of such services is normally not useful more than semi-annually. 1-14
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1.9.5 OFFICE HAZARDS
Periodic surveys of the office environment and work practices are performed quarterly.

Record of these inspections are kept along with record of action taken to correct any hazards identified. These inspections shall identify the status of, at a minimum, the following areas:
• Ergonomics of office workstations and ergonomic hazards to employees. • Electrical cord and receptacle usage.
• Trip and fall hazards.
• Securing file cabinets.

1.9.6 DEPARTMENT HAZARDS
Each Department, utilizing City Safety Inspection forms, will perform hazard inspections.

See appendix for the Safety Inspection Form. These inspections focus upon employee injury and illness exposures. Records of these reviews will be kept along with record of action taken to correct any hazards identified. While the inspection forms guide the inspections, they cover, at a minimum:
• Safe work practices of employees.
• Availability and use of personal protective equipment such as eye, head, hand, or face protection.
• Machinery guarding.
• Trip, slip, or fall hazards.
• Health exposures from noise, chemicals, or outside contractors. • Posting of emergency evacuation plan.
• Employee knowledge of the emergency plan.
• Housekeeping
• Material Safety Data Sheets (MSDS) availability.

1.9.7 HAZARD ABATEMENT
Whenever hazards, unsafe work practices, violations of OSHA or Cal/OSHA, and unsafe equipment is identified the following steps are taken:
• Immediately abate the hazard and record the action.
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• Fully abate the hazard as soon as practical, in accordance with the severity of the exposure, and warn employees regarding the hazard until fully abated • Inform the appropriate subcontractor or vendor of the hazard and request that they abate the hazard within a time frame consistent with the degree of severity the hazard creates.

Whenever subcontractors or vendors willfully or negligently ignore the correction of safety violations such subcontractors or vendors shall be reported to the Department Manager.

1.10 ACCIDENT REPORTING & INVESTIGATION
All injuries and illnesses arising from, or in the course of, employment with the City are reported immediately to the appropriate supervisor. The supervisor and injured employee follow the City-specific injury and illness response procedures that are posted on the facility's safety or employee bulletin board. Generally these procedures include:
• Obtaining medical treatment for the injured worker at one of more medical facilities identified on the bulletin board.
• The injured worker filling out an "Employee's Claim for Workers' Compensation" form.
• The supervisor filing a Supervisor's Accident Investigation Form with the appropriate department head and human resources representative and forwarding all forms to Human Resources.
• The Supervisor following up with any injured workers who lose time from work.
• The supervisor taking steps to prevent a similar event from occurring in the department.

1.10.1 ACCIDENT INVESTIGATION
Accident investigation is utilized as one method for identifying previously unrecognized hazards. The appropriate supervisor, using the Supervisor's Report of Accident Investigation, performs accident investigation. This report is to be completed and filed with Human Resources. The report is to be completed within 24 hours of the supervisor being notified that an accident or work-related injury occurred.

This report identifies the probable causes and prevention of the accident. Where action is recommended to prevent similar accidents, record of action taken shall be 1-16
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kept. See the Appendix for a copy of the Supervisor's Report of Accident Investigation.

1.10.2 OSHA 300 LOG OF OCCUPATIONAL INJURIES & ILLNESSES The City maintains an OSHA300 Log of Occupational Injuries and Illnesses. The instruction and definition of recordable injuries and illnesses to be recorded are on the back of the Log itself. This Log is kept by calendar year. At the end of each calendar year the Log is totaled and during the month of February, the right side of the Log is posted on the safety bulletin board(s) for employee information regarding recordable injuries and illnesses. Each Log is kept as a record for five years. 1-17
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Section 2 SPECIAL PROGRAM REQUIREMENTS

2.1 HAZARD COMMUNICATION
Hazard Communication applies to any hazardous substance present in the workplace that employees may be exposed under normal working conditions or in a reasonably foreseeable emergency. Hazardous substances are categorized as:
• Health Hazards - Substances that are toxic, carcinogenic, irritants, corrosives, or other health hazards.
• Physical Hazards - Substances that are combustible, flammable, explosive, oxidizers, pyrophorics, compressed gasses, or other physical hazards.

Products packaged and intended for use by the public (consumer products) are normally exempted for this regulation, except where these products are used in the workplace and constitute employee hazards. Insecticides, fungicides, and rodenticides are exempted if labeled and used according to California regulations for such chemicals and by licensed applicators.

2.2 MATERIAL SAFETY DATA SHEETS
A material safety data sheet (MSDS) accompanies all hazardous materials used in the City. The following criteria apply to these MSDS:
• They are maintained in a three-ring binder in a location, or locations that are readily available to employees during working hours.
• They are readily available to the employees using or exposed to hazardous substances.
• They are identified during employee training on hazards in the workplace. • They are preceded in the three-ring binder by an inventory of hazardous materials represented by a MSD sheet contained in the binder.

Each department obtains material safety data sheets for hazardous substances that employees may be exposed to. These MSDS are placed in a three-ring binder and made available to all employees. Individual departments are responsible to obtain MSD sheets from vendors and subcontractors if the hazardous materials used by vendors and subcontractors may expose employees. These MSD sheets are kept in a separate binder that is appropriately labeled. All MSD sheets will be preceded by an inventory of all hazardous materials represented by the MSD sheets 2-18
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2.3 LABELING - ALL DEPARTMENTS
Hazardous materials will be used only in their original container with their manufacturers' label, or in a secondary container, supplied by the manufacturer or distributor and labeled identically with the original.

Hazardous materials are not to be used in unlabeled, or improperly labeled containers.

2.4 SPILL RESPONSE
City employees are required to report hazardous or suspected hazardous material spills. In the event of a hazardous material spill or leak City employees are to respond according to the following two categories:
• Emergency Response - A spill or leak that is immediately threat to the life, health, or safety, of City employees or contractors, or the public. In the event of this category of spill or leak report the emergency by calling 911 and following City spill response guidelines.
• Non-Emergency Response - Those spills or leaks that that do not provide an immediate threat to the life, health, or safety, of City employees or contractors, or the public. Report internally according City spill response guidelines and clean up according to those guidelines.

2.5 EMPLOYEE TRAINING - ALL DEPARTMENTS
All employees who are handling hazardous substances, or who work near and around such substances are trained regarding safe use of those substances. Training is updated whenever a new hazardous substance is introduced to the work place.

Training for employees includes:
• Information on the substances that employees to which they are exposed. • The requirements of the Hazard Communication Standard and the employees' right to know about the hazards of the chemicals with which they work.
• The location of chemical inventories and materials safety data sheets for the substances to which they are exposed.
• Methods and observations that may be used to detect a leak or exposure to substances covered under this section.
• Measures employees can take to protect themselves from substances covered by this section.
• Emergency procedures in the event of a spill or accidental contact. 2-19
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• First aid treatment in the event of an exposure.
• Disposal methods for the hazardous substances with which they work. • Employees' rights to receive information regarding hazardous substances to which they may have been exposed.
• Information on chemicals known to the State to cause cancer or reproductive toxicity (Proposition 65 Warning).

2.6 EMERGENCY ACTION & FIRE PREVENTION PLANS
A written emergency action plan is posted within each facility owned or operated by the City. This plan details emergency response and evacuation. On these evacuation plans is an indication of where employees are to gather to be counted to ensure all employees have left the building.

Detailed emergency response plans are available for all major City facilities.

In case of fire dial 911 on an outside line and report the exact location to the fire department. Facilities are to be evacuated in case of fire and employees are not to fight fires unless the City has trained them in the use of fire extinguishers.

In case of earthquake take shelter under a table or desk. If unavailable, get as low to the ground as possible and protect the head and neck from falling objects. If wheelchair bound, lock wheels and remain in place while protecting the head and neck, do not attempt to transfer from the wheelchair to the floor. 2-20
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If Possible
Using
Cane
Using
Walker
Using
Wheelchair
DROP!
DROP!
LOCK!
COVER!
... -~ I I_ ~
COVER!
COVER!
COVER!
In case of Bomb Threat, if received by telephone, take as much information as possible, including location and time for detonation of the bomb, and immediately report this information to the police by dialing 911 on an outside line.

Emergencies must be announced, as appropriate, by using the voice, intercom, or other methods based upon the facility, telephone equipment, and number of employees possibly affected by the emergency.
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2.7 CONFINED SPACES
A confined space exists when the following conditions exist:
• Space is large enough for employees to perform work, and • Space has restricted means of entry or exit, and
• Space is not designed for continuous occupancy by employees, and • Existing ventilation in the space is insufficient to provide oxygen for workers in the space, or
• Space may have exposure to hazardous or explosive atmospheres.

Hazardous atmospheres include those that expose employees to the risk of death, incapacitation, or impairment of ability to self-rescue, injury, or acute illness.

Written operating procedures governing the identification, testing and entry into a confined space meeting the above definition are established by the City prior to allowing employees to enter confined spaces. Refer to the Confined Space Guide for General Industry, Updated May 2022, published by the California Department of Industrial Relations, Division of Occupation Safety and Health. Only employees trained in the confined space operating procedure established by the City are allowed to enter confined spaces.

Before entering a confined space, the following steps are taken:
• Employees are trained in confined space entry, rescue, and if required, respiratory protection.
• An entry permit issued to the worker by the responsible supervisor and reviewed by the Department Manager. (Employees are requested to voice their opinion as to whether a permit is needed for confined spaces. As a worker in confined spaces you have the right to observe testing of spaces that need permits).
• Confined spaces purged of hazardous substances.
• Air quality tested to determine the level of oxygen and toxic, flammable or explosive air contaminants.
• General or local ventilation provided as required based upon above testing. • The confined spaces are isolated from supply lines capable of creating hazardous conditions.
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• Lockout procedures are used to secure electrical systems, pressure systems, piping, machinery or moving equipment.
• Personnel entering confined spaces containing hazardous gases wear protective equipment appropriate to the hazard.
• Standby employees are assigned to watch the work in progress, sound an alarm if necessary and render assistance.

2.8 RESPIRATORY PROTECTION

2.8.1 DUST MASKS
The following sections apply to all respiratory protection devices that may be worn by employees in the course of work for the City, with the exception of dust masks. Dust masks are utilized in dusty, but non-toxic, conditions to protect employees. Whenever work creates dusty conditions, efforts are taken to reduce employee exposure to dust through wetting it, local exhaust ventilation, or other appropriate means. If these steps are not successful in reducing dust below acceptable levels, dust masks are provided to, and worn by, employees.

2.8.2 RESPIRATORS
The City minimizes the need for respiratory protection by employees in the regular performance of job tasks. Whenever possible, general and local ventilation is utilized to reduce employee exposure to airborne contaminants. This minimization does not apply to emergency response personnel and their requirement for respiratory protection.

Whenever an employee is exposed, or suspects they may be exposed to airborne contaminants, the department will measure the exposure. Should the measurements indicate the need for respiratory protection, it will be provided, fit tested, and the employee trained regarding its use. Employees will not utilize respiratory protection unless they have a medical exam stating it is safe for them to wear one. Should an employee wish to voluntarily wear respiratory protection, they will meet all of the same requirements as if they were required to wear respiratory protection.

City department responsibilities for respiratory protection include:
• Measuring, or having measured, potential exposure to harmful airborne contaminants.
• Requiring and enforcing the use of respiratory protection for employees exposed to harmful airborne contaminants.
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• Developing written respirator guidelines for use, type, fit testing, training, and care of respirators where department operations and activities require the use of respirators.
• Supplying the appropriate respirators based upon exposure and user requirements (face size, user facial hair, and seal).
• Providing cardio-pulmonary function tests and physicals for employees who may be required to wear respirators to ensure that it is safe for them to do so. • Fit-testing respirators to employees each time a new type of respirator is assigned.
• Providing training for employees in the proper use and care of respirators. • Providing sanitary storage and maintenance for respirators.

Employee responsibilities for respiratory protection include:
• Wearing respirators when required to do so based upon exposure and department requirements.
• Wearing respirators only after having been provided a physical and training on the use of respirators.
• Inspecting respirators prior to each use to ensure it is suitable to be used, or reporting any defects noted.
• Reporting any exposure that the employee believes justifies respirator protection for the employee.

2.9 HEARING PROTECTION
OSHA has prescribed the limits established by the American Conference of Governmental Industrial Hygienists as a standard for occupational noise exposure.

Both the sound pressure level of the noise and the total duration of the noise exposure are considered to determine if these limits are exceeded.

Exposure to noise equaling or exceeding 85 dBA for an eight-hour period (referred to as a time-weighted average) establishes the point at which the City develops a hearing conservation program. Whenever the time-weighted average exposure (TWA) exceeds 85 dBA, the City department does the following:
• Monitors, or has monitored, the noise levels the employee(s) is exposed.

This requires the use of noise level meters and personal dosimeter equipment.
• Maintain written records of the exposure monitoring for at least two years. 2-24
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• Establishes and maintains an audiometric testing program for the employee.

This includes annual testing at no cost to the employee and evaluation of the results by a trained technician.
• Informs the employee of any threshold shift in their ability to hear. • Takes steps through engineering or administrative procedures to reduce the employee exposure to less than 85 dBA TWA.
• Provides hearing protectors for employees and requires their use for the following employees:
o Those employees exposed to more than 85 dBA and
o Have not had a baseline audiometric test, or
o Whose audiometric exams have indicated a threshold shift. o Those exposed to more than 90 dBA for an eight-hour TWA.

The City provides hearing protectors for employees who are required to use them for protection against noise exposure. These protectors will include different types and sizes in order to meet the variety of fit requirements of employees.

Employees exposed to noise requiring the use of hearing protectors are trained in the use and fit of the protectors. Should anyone believe that they are exposed to noise levels in excess of the above levels, it should be reported and the appropriate measures of the exposure will be made. Radio headsets are not acceptable for hearing protection, or allowable when operating any City equipment.

2.10 LOCKOUT/ TAGOUT REQUIREMENTS
Employees, who operate, clean, service, adjust or repair machinery and equipment is required to lock, block, or tag equipment that is worked on. Such employees are required to be well versed in the following procedures. Employees not required to lock, block or tag out equipment are still affected by such activities and are required to understand the locks and tags such that they do not defeat the purpose of them. All employees who repair, service, adjust, or clean equipment use Lockout/Tagout procedures. Such employees are trained in these procedures. Employees without this training are not to repair, service, adjust, or clean equipment. Each City department has different equipment that meets the criteria for lockout procedures. Departments are required to develop a master list of equipment that meets the criteria of this section and add new equipment to this list as required.
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2.10.1 LOCKOUT / T AGOUT PROCEDURES
• Lockout the main power source in the "off' position to prevent unexpected or inadvertent movement of the machine. Lockout control circuits only when it is impossible or impractical to lockout the main power source. • Use a chain to lockout valves.
• Perform lockouts with a padlock, seal, tag or other positive method to ensure that power cannot be accidentally turned back on. If other lockouts are already in place, add yours for your own protection.
• Test the control, switch, or valve after you have made the lockout on it to ensure that it cannot be operated.
• Identify the reason for the lockout, your name and method of contact, and date the tag was put in place on the tag.
• Always release or block stored energy (mechanical, hydraulic, air, etc.) before equipment is locked-out for repairs.
• Provide appropriate employees with individually keyed personal safety locks. • Keep personal control of your key(s) while safety locks are in use. • Allow only the employee exposed to the hazard to place or remove the safety lock.
• Check the safety of the lockout by attempting a start-up after making sure no one is exposed.
• Always push the control circuit "STOP" button prior to re-energizing the main power switch.
• Make sure that all employees who are working on locked-out equipment can be identified by their locks or accompanying tags.

2.10.2 BLOCKING EQUIPMENT
Some machine's operating parts and certain mechanical equipment can slip accidentally. BLOCK-OUT machinery and equipment can prevent this potential hazard. • Physically block-out air operated, gear driven, hydraulically operated units, or suspended parts of a machine or equipment to prevent movement. • Bleed down steam, air or hydraulic cylinders.
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• Block-out gears, dies and other mechanisms.
• Put blocks under raised dies, lifts, or any equipment that might descend, slide, fall or roll.
• Release coiled springs, spring-loaded devices and security cams. • Use blocks or special stands under raised vehicles, machines or equipment to prevent failure or slippage of the jack or elevating device.

2.11 BLOODBORNE PATHOGENS

2.11.1 INTRODUCTION
Bloodborne pathogens refer to pathogenic microorganisms that are transmitted in human blood and body fluids. This section details controls to prevent employee exposure, procedures to follow to clean-up spills, and a post-exposure protocol to follow. The most widely known bloodborne pathogens are hepatitis (B & C) and human immunodeficiency virus (HIV). Of these two most common bloodborne pathogens, hepatitis B is the most infectious.

It is not reasonably anticipated that City employees will be exposed to bloodborne pathogens. The exceptions are police, fire and emergency response personnel and other job classifications that are identified specifically as having exposure. Those who have been identified by the City as not reasonably anticipating exposure to bloodborne pathogens follow the policy and education below designed to minimize exposure. Those job classifications identified as having exposure follow a department specific bloodborne pathogens exposure plan. Any employee, who believes that the exposure exists for them, that the City has not identified it, should bring their concern to the attention of their supervisor.

2.11.2 EXPOSURE DETERMINATION
Employees who anticipate exposure to bloodborne pathogens are:
• Police, Fire, or Emergency Services personnel.
• Employees designated as "first responders" for medical emergencies.

Employees who, under identified circumstances, may anticipate exposure (to be confirmed by the City) are:
• Workers whose job description has them cleaning public restroom facilities. • Workers where there is a known exposure to used needles.

All other employee job classifications do not anticipate exposure and follow the work practice controls below.
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2.11.3 WORK PRACTICE CONTROLS
In order to prevent exposure City employees must follow the following protocols:
• Use disposable gloves, available within each first aid kit, to respond to a medical emergency, or pick up contaminated waste products. • Disposable gloves are to be worn whenever empting trash receptacles. • Use disposable gloves to clean public restrooms.
• If gloves cannot quickly be used for a medical emergency, to stop to flow of blood use clean towels, being careful to not contact blood or contaminated materials.
• Wash hands after direct contact with contaminated waste products, prior to eating or drinking, and after any suspected exposure.
• Use emergency mouth-to-mouth resuscitation pocket resuscitators. These are located in each first aid kit.
• Use spill kits, available at , to clean-up blood or other body fluids on floors or equipment. See Spill Clean Up below. • Never directly handle a needle found within the City. Call the local Police, Fire, or Paramedics who have sharps containers to safely handle and dispose of needles.

Note: Non-latex gloves will be provided should an employee have an allergy to latex.

The City should generally purchase non-latex gloves to avoid allergy complications.

2.11.4 SPILL CLEAN-UP
The City limits employees allowed to cleanup blood or body fluids to those personnel trained, and assigned to respond to such emergencies. In order to protect against exposure to bloodborne pathogens, should a bodily fluid spill occur, the following steps are followed by these trained personnel:
• Put on disposable gloves, apron, shoe covers, and facemask. • Use absorbent clean-up pack and sprinkle over the spill. • Using the scoop and scraper within the kit scrape off the absorbent. • Put contaminated items into the red biohazard bag and secure ties. • Do not discard gloves, apron, shoe covers, or facemask at this time.

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• Pour chlorine solution over spill area and let stand for ten minutes. • Use disposable paper towels to wipe up chlorine solution. • Place all gloves, apron, shoe covers, facemask, and contents of first biohazard bag into second biohazard bag.
• Dispose according to local ordinances.
• Thoroughly wash hands.

You must place regulated wastes, which are wastes that are contaminated with blood and other body fluids, in "red bags" before they can be taken to a disposal facility.

You may dispose of non-regulated waste, which is any contaminated item that contains dried blood as regular trash. The trash container must be kept closed and in a locked area until it is collected and transported for disposal. You can dispose of blood and other body fluids by carefully pouring them down a drain connected to a sanitary sewer.

Whenever you use a drain to dispose of blood or other body fluids, you should immediately clean the surface with soap and water, then disinfect with a bleach solution.

2.11.5 POST EXPOSURE STEPS
Should a City employee be exposed to bloodborne pathogens in the course of employment, the following protocols are followed:
• Report the exposure immediately to your supervisor or manager. • Post exposure evaluation and follow-up care will be made available at no cost to all employees who have an exposure incident.
• Immediately following an exposure incident, the employees will be provided a free confidential medical evaluation, confidential medical counseling, and follow-up care outlined.
• Documentation of the route of exposure, circumstances in which the incident occurred and identification and documentation of the source individual, unless the source is unknown, will be placed the exposure treatment sheet. • The source individual's blood shall be tested as soon as possible, after consent is obtained, for HIV infectivity. Unsuccessful attempts made to obtain consent will be documented. HBV testing will be ordered immediately on the source blood if available. Specimen may be frozen until HIV consent is obtained.
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• Source testing for HBV and/or HIV need not be repeated when the source individual is known to be infected with HBV or HIV.
• The results of the source individual's blood tests shall be made available to the exposed employee. The employee shall be informed of applicable laws. • Exposed employees will be offered the hepatitis B vaccine. Should the employee decline the hepatitis B vaccine; the employee will sign a declination form. Should the employee change their mind regarding accepting hepatitis B vaccine in the future, it will be provided to the employee at no cost. • All findings, diagnosis, and medical records regarding exposure shall remain confidential and maintained by the City. Medical records are kept for thirty years.

2.11.6 EXPOSURE CONTROL PLANS
The City has written an Exposure Control Plan for job classifications where occupational exposure to bloodborne pathogens is anticipated. The plan is reviewed and updated no less than annually. This Plan, or Plans, covers:
• Job classifications exposed.
• Vaccine program offered to exposed employees.
• Work practice controls.
• Engineering controls.
• Training outline and frequency (no less than annually) • Post exposure protocols.
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Section 3 VIOLENCE IN THE WORKPLACE

3.1 POLICY
The City of Rancho Mirage is committed to providing a work environment that is free of disruptive, threatening, or violent behavior involving any employee, appointed or elected official, volunteer, contractor, client, and/or visitor. Our policy is to establish, implement, and maintain an effective plan as required by SB 533. The regulation requires us to establish, implement, and maintain, at all times in all our facilities, a workplace violence prevention plan for purposes of protecting employees and other personnel from aggressive and violent behavior at the workplace.

Our Workplace Violence Prevention (WVP) plan is available upon request for examination and copying to our employees, their representatives, and the Chief of Cal/OSHA or his or her designee.

3.2 PROHIBITED ACTS
The City of Rancho Mirage will not ignore, condone, or tolerate threats of violence or workplace violence by any employee, appointed or elected official, volunteer, contractor, client, or visitor.
• Threats of violence include both verbal and non-verbal conduct that causes a person to fear for his or her safety because there is a reasonable possibility he or she might be physically injured and that serves no legitimate work related purpose.
• Workplace violence means any act of violence or threat of violence that occurs at the work site. The term workplace violence shall not include lawful acts of self-defense or defense of others. Workplace violence includes the following:
o The threat or use of physical force against an employee that results in, or has a high likelihood of resulting in, injury, psychological trauma, or stress, regardless of whether the employee sustains an injury. o An incident involving the threat or use of a firearm or other dangerous weapon, including the use of common objects as weapons, regardless of whether or not the employee sustains an injury.

Workplace violence can be categorized into four types:
• Type 1: Workplace violence committed by a person who has no legitimate business at the work site - includes violent acts by anyone who enters the workplace with the intent to commit a crime.
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• Type 2: Workplace violence directed at employees by customers, clients, patients, students, inmates, or visitors.
• Type 3: Workplace violence against an employee by a present or former employee, supervisor, or manager.
• Type 4: Workplace violence committed in the workplace by someone who does not work there but has or is known to have had a personal relationship with an employee.

In addition, the City of Rancho Mirage prohibits all dangerous weapons not used for fire suppression, accident and incident response, emergency medical services, the service of law enforcement, or security duties on all City of Rancho Mirage property. Any employee or appointed or elected official in possession of prohibited dangerous weapons on City of Rancho Mirage property is in violation of this policy and may be subject to disciplinary action up to and including dismissal. Any volunteer, contractor, client, or visitor in possession of prohibited dangerous weapons will be banned from the premises. Dangerous weapons include any instrument capable of inflicting death or serious bodily injury.

3.3 RESPONSIBILITY AND AUTHORITY

3.3.1 WORKPLACE VIOLENCE PREVENTION PLAN ADMINISTRATOR
The Safety Officer, or an assigned designee, is the designated WVP Plan Administrator (Administrator) and has the authority and responsibility for developing, implementing, and maintaining this plan and conducting or overseeing any investigations of workplace violence reports. The Safety Officer will also be able to answer employee questions concerning this plan.

The Safety Officer, or an assigned designee, shall solicit feedback and input from employees and their authorized representatives in developing and implementing the WVP plan. Active involvement of employees could include, but is not limited to, their participation in identifying, evaluating, and correcting workplace violence hazards; in designing and implementing training; and in reporting and investigating workplace violence incidents.

The Safety Officer, or an assigned designee, shall coordinate implementation of the workplace violence prevention plan with other employers (ex. contracted security staff and other employers on site), when applicable, to ensure those employers and their employees understand their respective roles as provided in the plan. These other employers and their staff shall be provided with training on the City of Rancho Mirage's WPV plan.

3.3.2 MANAGERS AND SUPERVISORS
Responsibilities include:
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• Implementing the plan in their work areas;
• Providing input to the Administrator regarding the plan; • Participating in investigations of workplace violence reports; and • Answering employee questions concerning this plan.

3.3.3 EMPLOYEES
Responsibilities include:
• Complying with the plan;
• Maintaining a violence-free work environment;
• Attending all training;
• Following all directives, policies, and procedures; and • Reporting suspicious persons in the area and alerting the proper authorities when necessary.

3.4 COMPLIANCE
The Administrator is responsible for ensuring the plan is clearly communicated and understood by all employees. The following techniques are used to ensure all employees understand and comply with the plan:
• Informing all employees of the plan during new employee safety orientation training and ongoing workplace violence prevention training; • Ensuring all employees, including managers, and supervisors receive training on this plan;
• Providing comprehensive workplace violence prevention training to managers and supervisors concerning their roles and responsibilities for plan implementation;
• Evaluating employees to ensure their compliance with the plan; • Disciplining employees, appointed or elected officials, and volunteers who engage in threats of violence behaviors up to and including dismissal; and • Ensuring training of this plan is conducted on an annual basis. 3-33
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3.5 COMMUNICATION AND TRAINING
Managers and supervisors are responsible for communicating with employees about workplace violence in a form readily understandable by all employees.

Employees are encouraged to inform their supervisors about any threats of violence or workplace violence. Employees may use the Workplace Violent Incident Log to assist in their reporting of incidents. No employee will be disciplined for reporting any threats of violence or workplace violence.

After the employee has reported their concerns about any threats of violence or workplace violence to their supervisor, the supervisor will report this information to the Administrator who will investigate the incident. The Administrator will then inform the employee of the results of their investigation and any corrective actions to be taken as part of the City of Rancho Mirage's responsibility in complying with hazard correction measures outlined in the WVP plan.

Any employee who believes he or she has the potential of violent behavior is encouraged to use the City of Rancho Mirage's confidential Employee Assistance Program:

EAP Name: Concern Health
EAP Phone Number: 800-344-4222 (24/7)
EAP Website: employees.concernhealth .com
EAP Website Code: Ranchomirage
Employee training on workplace violence will include:
• This plan;
• Workplace violence risks that employees may encounter in their jobs; • How to recognize the potential for violence and escalating behavior; • Strategies to de-escalate behaviors and to avoid physical harm; • City of Rancho Mirage alerts, alarms, or systems that are in place to warn of emergencies;
• How to report incidents to law enforcement; and
• Concern Health EAP.

Employees assigned to respond to alerts, alarms, or systems that are in place to warn others will receive additional training that includes:
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• General and personal safety measures;
• Aggression and violence predicting factors;
• The assault cycle;
• Characteristics of aggressive and violent persons;
• Verbal intervention and de-escalation techniques and physical maneuvers to defuse and prevent violent behavior;
• Strategies to prevent physical harm;
• An opportunity to practice the taught maneuvers and techniques, including a debriefing session.

Training will occur:
• When the plan is first established;
• At time of hire or transfer;
• Annually for employees performing patient contact activities and their supervisors;
• Annually for employees assigned to respond to internal alerts, alarms, or systems;
• When new equipment or work practices are introduced; and • When a new or previously unrecognized workplace violence hazard has been identified
Employees who receive training in a form other than live will have the opportunity to meet with a person knowledgeable on the plan within one business day of the training for interactive questions to be answered.

3.6 PROCEDURES

3.6.1 RESPONDING TO ACTUAL OR POTENTIAL WORKPLACE VIOLENCE

EMERGENCIES
In the event of an actual or potential workplace violence emergency, any available employee will alert other employees of the presence, location, and nature of the workplace violence through the following methods:
• Verbally to other employees in the vicinity.
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• Public addressing system, if available.

When any employee becomes aware of an actual or potential workplace violence emergency, they shall notify the Riverside County Sheriff's Department by calling 911.

Employees shall implement the run, hide, fight protocols where appropriate.

Evacuation routes and sheltering locations will be communicated to affected staff. If employees are not able to evacuate or shelter in place, they are authorized to take all reasonable actions necessary to fight or subdue an active shooter or assailant.

3.6.2 EMERGENCIES AND REPORTING A CRIME
For immediate assistance in an emergency, contact emergency services or law enforcement by calling 911. Employees should also notify their immediate supervisor, manager, or Director as soon as possible.

3.6.3 REPORTING WORKPLACE VIOLENCE CONCERNS
Employees who witness or experience threats of violence or workplace violence can report the incident through their supervisor or directly to Human Resources. Employees may report anonymously and without fear of reprisal by submitting the incident in writing through interoffice mail.

3.6.4 RESTRAINING ORDERS
Employees or other personnel affiliated with the City of Rancho Mirage who have an active restraining order issued against another person that includes the workplace are encouraged to provide a copy of the restraining order to their supervisor and their director. Supervisors who receive notification of a restraining order that includes the workplace will meet with their director to decide what actions, if any, need to be initiated.

3.7 HAZARD ASSESSMENT
Workplace hazard assessments will include:
• An annual review of the past year's workplace violence incidents; and • Periodic physical security assessments.

The Workplace Violence Prevention Environmental Hazard Assessment & Control Checklist can be used to assist with the security assessment. Inspections are performed according to the following schedule:
• Once a year;
• When the plan is implemented;
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• When new, previously unidentified workplace violence/security hazards are recognized; and
• When workplace violence injuries or threats of injury occur.

3.8 HAZARD CORRECTION
Work practice controls will be used to correct unsafe work conditions, practices, or procedures that threaten the security of employees.

Work practice controls are defined as procedures, rules, and staffing that are used to effectively reduce workplace violence hazards. Work practice controls may include, but are not limited to:
• Appropriate staffing levels;
• Provision of dedicated safety personnel (i.e. security guards); • Employee training on workplace violence prevention methods; and • Employee training on procedures to follow in the event of a workplace violence incident.

Corrective actions will be implemented in a timely manner based on the severity of the hazard, documented and dated.

3.9 POST INCIDENT RESPONSE AND INVESTIGATION
Managers and supervisors will use the Workplace Violent Incident Log (Attachment A) to assist in documenting incidents and investigations .

These procedures will occur following an incident:
• Provide immediate medical care or first aid;
• Identify all employees involved in the incident;
• Offer staff individual trauma counseling resources;
• Conduct a debriefing with all affected staff;
• Determine if corrective measures developed under this plan were effectively implemented; solicit feedback from all personnel involved in the incident as to the cause of this incident and if injuries occurred, how injury could have been prevented; and
• Record the incident in the Workplace Violent Incident Log. 3-37
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3.10 RECORDKEEPING
• Records of workplace violence hazard identification, evaluation, and correction will be maintained for three years in accordance with the recordkeeping requirements of the City of Rancho Mirage's Injury and Illness Prevention Program.
• Training for each employee, including the employee's name, training dates, type of training, and training provider will be maintained for a minimum of three years.
• Records of violent incidents (Workplace Violent Incident Log) will be maintained a minimum of five years with Human Resources.

3.11 ANNUAL REVIEW
The City of Rancho Mirage's Workplace Violence Prevention Plan will be reviewed annually and updated as needed considering the following criteria:
• Staffing;
• Sufficiency of security systems;
• Job, equipment, and facility design and risks;
• Modifications or additions to tasks and procedures that affect plan implementation;
• Newly identified hazards;
• Prior year incidents;
• Identified deficiencies; and
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Section 4 HEAT ILLNESS PREVENTION

4.1 GENERAL
This program is in place to protect all employees from heat hazards posed by working in the outdoor environment, as required by the heat illness prevention regulation (Title 8 CCR 3395). We are committed to preventing heat-related illnesses that can occur to employees working outdoors by implementing the following key steps:
• Identifying outdoor work environments and conditions. • Monitoring weather conditions.
• Monitoring employee acclimatization for working outdoors in heat. • Providing clean drinking water.
• Providing adequate shade.
• Handling an ill employee and initiating emergency procedures. • Providing supervisor and employee training.

4.2 OUTDOOR WORK ENVIRONMENTS
An outdoor work environment is generally considered to be any of the following:
• Any open space with direct exposure to the effects of weather such as temperature, sunlight, humidity, wind, rain, cloud cover, etc. • Any enclosed space, such as a shed, building, vehicle, or other improvement, that lacks climate control that can regulate the ambient air temperature to a temperature generally between 65 and 76 degrees Fahrenheit. In most cases unconditioned enclosed spaces are subject to ambient air temperatures that are greater than the outdoor ambient air temperature due in part to their tendency to trap heat and the inability for the heat to escape.

4.3 IDENTIFIED EMPLOYEES
The following positions have been identified as working predominantly in outdoor environments that could potentially expose employees to illnesses associated with high heat.
• Public Works
o Building / Parkes Maintenance Worker
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o Street Maintenance Worker
o Building/ Landscape Maintenance Supervisor
o Traffic Signal Technician
o Street & Fleet Manager
o Public Works Inspector
• Development Services
o Code Compliance Officer
o Code Compliance Manager
o Building Inspector
o Building Official

4.4 MONITORING THE WEATHER

4.4.1 WEATHER FORECAST
When environmental risk factors create the possibility for heat illness, the supervisor will monitor the extended forecast for the work area. Supervision shall utilize the Heat Index when determining the appropriate heat risk level to employees. The Heat Index is the outdoor temperature adjusted for the relative humidity. The higher the relative humidity, the higher the Heat Index, and associated heat risk levels. The following table is the National Weather Service Heat Index chart and highlights a Heat Index of 121 Fahrenheit when the outdoor temperature is 96 Fahrenheit, and the Relative Humidity is 65%.
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80 82
80 81
80 82
81 83
81 84
88 84 89
85 90
86 1
8 87
97 103
100 106
02 110
105 113
108 117
112 121
102 104
114 11
11 L ix lihood of H l Disorders with Prolong d xi;,,osur or Sir uou Acti-Jity D Caution EX'I re me Ca ion ■ Extreme Danger
Heat Index Risk Levels
Heat Index Ran e Fahrenheit Risk Level
< 80 Minimal
80-90 Caution
91 - 103 Moderate
104 - 124 ~1~rm1~.~11
125 + Extreme
Additionally, when employees are outdoors and exposed to direct sunlight without the availability of shade, the Heat Index should be increased by 15 degrees.

Weather information can be obtained by accessing the National Weather Service at www.weather.gov or by utilizing readily available phone applications that aggregate weather information. The National Weather Service has also developed an interactive map tool called the WEATHER & HAZARDS DATA VIEWER for identifying heat hazards, forecast conditions, and current weather conditions. https://www. wrh. noaa .gov/map/
Work schedules will be planned, based on the forecast. Modifications will be made accordingly, especially if high heat index risk levels are anticipated. This monitoring will take place continuously.
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4.4.2 DAILY WEATHER MONITORING
Prior to each workday, supervision is responsible for monitoring the previously mentioned weather sources. This weather information will be taken into consideration to determine the heat risk level and when it will become necessary to make modifications to the work schedule (such as stopping work early, rescheduling the job, working at night or during the cooler hours of the day, increasing the number of water and rest breaks).

If schedule modifications are not possible and employees have to work during a period of moderate risk or greater, the supervisor will provide a tailgate meeting to reinforce heat illness prevention with emergency response procedures and review the weather forecast with the employees. The tailgate meeting shall occur no less than once a week during periods of elevated heat risk levels. In addition, the supervisor will provide employees with an increased number of water and rest breaks. The supervisor may assign each employee a buddy to watch for signs of heat illness and to ensure emergency procedures are initiated when someone displays signs of heat illness.

The supervisor will be responsible for monitoring the changing heat index and monitoring for sudden increases.

4.5 ACCLIMATIZATION
Acclimatization procedures shall be employed whenever there is a heat wave. A heat wave is defined as: when the predicted high outdoor temperature is at least 80 degrees Fahrenheit AND is at least 10 degrees Fahrenheit higher than the average high daily temperature in the preceding five days, §3395(g) et seq.

This means that the time spent working outdoors should be reduced temporarily and then gradually increased over several days to allow employees to become acclimated to the new conditions. Acclimatization can be accomplished is a several ways, including but not limited to:
• Offsetting work schedules to allow employees to work outdoors when it is cooler. • Providing additional break opportunities.
• Assigning training and indoor tasks that can be accomplished during peak heat windows, usually mid to late afternoons.

New employees who may be unaccustomed to working in high heat index risk levels should be acclimatized over longer periods of at least two weeks. New employees should be closely monitored during the acclimatization period by a supervisor or co worker trained in identifying heat illnesses symptoms. When employees are working outdoors during periods of acclimation, employees should be encouraged to work in pairs when feasible.
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4.6 DRINKING WATER
The City of Rancho Mirage shall provide all employees with clean potable drinking water, at no cost to the employee. Water dispensing stations and ice machines have been installed at all primary City facilities that are accessible to identified employees, § 3395(c).

The City shall provide all identified employees and their supervisors with:
• An insulating re-usable water bottle or canister.
• An insulting re-fillable water cooler that can be filled with a reserve of water that can be used throughout the workday.
• Electrolyte powder supplements that can be mixed with water, upon request.

All the aforementioned items shall be provided at no cost to the employee or supervisor.

4.7 SHADE, COOLING, AND PROTECTION
The City of Rancho Mirage shall always maximize the availability of shade, whenever it is feasible and practical, regardless of the proposed heat index. The City shall provide shade, cooling, and similar protection, at no cost to the employee, in the following ways:
• Availability of portable popup canopies for deployment at a worksite. • Clothes and accessories that limit direct exposure to the sun, such as: hats, neck gaiters, and removable sleeves.
• A City vehicle with an enclosed cab and operable air conditioning. • Sunscreen or similar UV protection products.

Supervisors will encourage employees to take frequent breaks to access shade, drink water, and cool down when the proposed heat index is within the caution range or greater. Supervisors will regularly remind employees to request or bring a portable shade canopy when planning to work at a fixed location for an extended period. §3395(d)(1) - (4)

4.8 MUTUAL RESPONSIBILITY
Employees and supervisors have a mutual responsibility for monitoring the outside temperature and heat index and for evaluating the true working conditions as they exist.

Employees should not hesitate to discuss concerns or to make requests to their supervisor to mitigate the risks of heat-related illnesses. Employees shall continuously work collaboratively with their supervisor to identify and execute suitable mitigation measures that address heat related illness risks.
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4.9 EMERGENCY RESPONSE PROCEDURE
The City shall provide all identified employees with one or more effective communication devices that allows the identified employees to summon emergency medical services at any time (§3395(f)(1 )). Effective communication devices include one or more of the following:
• A cellular mobile device.
• A personal carry radio.

When an employee is observed with signs and symptoms of severe heat illness, the observing employee or supervisor shall prioritize the following actions:
• Call 911 and request emergency medical services. All employees and supervisors should always be prepared to provide accurate location information to emergency dispatchers.
• As soon as practicable, assist the affected employee with relocating to a shaded and/or cooled location, such as an air-conditioned vehicle, or the shade of a tree. • Remove any excess clothing that might insulate the body's ability to remove heat.
• If possible, fan and mist the affected employee.
• If the affected employee can drink, provide them with water. • If a supervisor is not already on scene, notify one as soon as possible using one of the effective communication methods previously described. • Standby with the employee until emergency medical services have arrived to administer care to the affected employee.

Under no circumstances should a potentially affected employee be sent home until they have been medically cleared or transported by medical personnel for further treatment.

4.10 TRAINING
All identified employees shall receive initial and recurrent training on an annual basis.

Supervisors of identified employees shall receive initial and annual training recurrent training that emphasizes supervisory responsibilities. Recurrent training shall commence no earlier than March 1 and conclude no later than April 30 each year.

Identified employee training topics shall consist of (§3395(d)(1 )):
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• The environmental and personal risk factors for heat illness, as well as the added burden of heat load on the body caused by exertion, clothing, and personal protective equipment.
• The employer's procedures for complying with the requirements of this standard, including, but not limited to, the employer's responsibility to provide water, shade, cool-down rests, and access to first aid as well as the employees' right to exercise their rights under this standard without retaliation. • The importance of frequent consumption of small quantities of water, up to 4 cups per hour, when the work environment is hot and employees are likely to be sweating more than usual in the performance of their duties. • The concept, importance, and methods of acclimatization pursuant to the employer's procedures subsection 4.4 of this policy.
• The different types of heat illness, the common signs and symptoms of heat illness, and appropriate first aid and/or emergency responses to the different types of heat illness, and in addition, that heat illness may progress quickly from mild symptoms and signs to serious and life-threatening illness. • The importance to employees of immediately reporting to the employer, directly or through the employee's supervisor, symptoms or signs of heat illness in themselves, or in co-workers.
• The employer's procedures for responding to signs or symptoms of possible heat illness, including how emergency medical services will be provided should they become necessary.
• The employer's procedures for contacting emergency medical services, and if necessary, for transporting employees to a point where they can be reached by an emergency medical service provider.
• The employer's procedures for ensuring that, in the event of an emergency, clear and precise directions to the work site can and will be provided as needed to emergency responders. These procedures shall include designating a person to be available to ensure that emergency procedures are invoked when appropriate.

For supervisors of identified employees, training topics shall consist of (§3395(d)(2)):
• The same information which is required to be provided to identified employee above.
• The procedures the supervisor is to follow to implement the applicable provisions in this policy.
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• The procedures the supervisor is to follow when an employee exhibits signs or reports symptoms consistent with possible heat illness, including emergency response procedures.
• How to monitor weather reports and how to respond to hot weather advisories.

4.11 HIGH HEAT PROCEDURES
The City of Rancho Mirage does not directly employee personnel in any of the identified industries that would require the City to develop high-heat procedures. The City contracts out landscaping services to third party companies who hire their own employees and are independently responsible for developing high-heat procedures.

Pursuant to §3395(a)(1 }, it reads:

Exception: If an industry is not listed in subsection (a)(2), employers in that industry are not required to comply with subsection (e), High-heat procedures.

Pursuant to §3395(a)(2}, it reads:
(2) List of industries subject to all provisions of this standard, including subsection (e):
(A) Agriculture
(B) Construction
(C) Landscaping
(D) Oil and gas extraction
(E) Transportation or delivery of agricultural products, construction materials or other heavy materials (e.g. furniture, lumber, freight, cargo, cabinets, industrial or commercial materials), except for employment that consists of operating an air-conditioned vehicle and does not include loading or unloading.
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Section 5 SAFE WORK PRACTICES

5.1 GENERAL
It is the employees' responsibility to follow safety rules and to use required safety equipment. Below are general safety rules that employees will follow:
1 . Good housekeeping is practiced at all times. Clean up all waste and eliminate injury or illness exposures in work areas.

2. Suitable clothing and footwear must be worn at all times. Personal protection equipment (hardhats, face, hand, hearing protectors, dust masks, and eye protection) are worn whenever required by the hazard or job requirement.

3. All employees participate in safety meetings conducted periodically.

4. Anyone under the influence of intoxicating liquor or drugs, which might impair motor skills and judgment, shall not be allowed in the workplace and are subject to termination.

5. Horseplay, scuffling, and other acts, that have an adverse influence on safety or well- being of other employees, are prohibited.

6. Work shall be well planned and supervised to prevent injuries in the handling of materials and in working with equipment.

7. No one is permitted to work while the employee's ability or alertness is so impaired by fatigue, illness, or other causes that it might expose the employee or others to injury.

8. Employees should check to see that all guards and other protective devices are in proper places and adjusted, and shall report deficiencies promptly to their supervisor.

9. Employees shall not handle or tamper with any electrical equipment, machinery, air or water lines in a manner not within the scope of their duties, unless they have received instructions from an authorized source. .

10. All injuries should be reported to the supervisor so that arrangements can be made for medical or first aid treatment.
11 . When lifting cartons or heavy objects, use the large muscles of the leg instead of the smaller muscles of the back.

12. Do not throw things, especially material and equipment. Dispose of all waste properly and carefully.

13. Do not wear shoes with thin or torn soles.
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14. When job conditions change, so do the hazards; therefore, each worker should anticipate new hazards and plan their avoidance.

15. All new hazards should be brought to the attention of the supervisor.

16. Each worker should develop a daily routine of checking his/her job area for any potential hazards or deficiencies.

17. All defective tools should be brought to the attention of the supervisor.

18. Each employee should provide suggestions concerning safety to his or her supervisor.

19. All employees should familiarize themselves with the location of first aid equipment.

20. Use a ladder when required. Do not use the top two - (2) rungs. Do not climb on other objects to reach heights.

21. All emergency equipment such as fire extinguishers and fire alarms must be properly identified and maintained.

22. Know the location of fire and safety exits. All exit doors must be kept clear of obstacles.

23. Each employee is expected to be responsible for his/her own safety and at the same time to exercise care in avoiding injury to his/her fellow workers.

24. Be sure that all tools are maintained in a good state of repair.

25. No employee should use chemicals without fully understanding their toxic properties and without the knowledge required to work with these chemicals safely.

5.2 HAND INJURY PREVENTION

1. It is the responsibility of all supervisors to train employees about preventing hand injuries on the job.

2. Follow safe procedures when using tools, machines, and chemicals

3. The point of operation of any machine can be dangerous.

4. Hot spots on machines can cause burns; chemicals can cause burns or irritate the skin on the hands.

5. Pointed objects and sharp blades like screwdrivers, knives, punches, staples or splinters can cause hand injuries.
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6. Moving loads through doorways and aisles can cause hand injuries.

7. Guards must always be in place. Always lockout equipment and disconnect the power before repairing.

8. Do not wear gloves around moving machinery.

9. Always use the correct tool for the job. For example, do not use a screwdriver as a chisel. Make sure tools are in good working condition and follow instructions. Store tools properly - one in the wrong place could cause an accident.

10.Always cut away from your body.

11. Do not use hands for feeding materials into the machine.

12. Do not put hands near moving machinery parts.

13. Read instructions on chemical container labels and MSDS before working with chemicals. Make sure correct gloves are worn for the chemical being used.

5.3 EMERGENCY PREPAREDNESS
The following information will help you be better prepared and respond appropriately to an emergency. This general information should be used in addition to the City-specific Emergency Disaster Preparedness program.

5.3.1 INSIDE BUILDINGS

1. Know where your closest emergency exit is located. Evacuation route maps may be posted in your area.

2. Know where the fire extinguishers are and how to use them.

3. Keep aisles and walkways clear.

4. Do not block exits.

5. First aid and CPR training has been provided to key employees . Know who is trained. Those who can assist and are trained should volunteer to do so.

6. Respond to various types of emergencies accordingly.

7. Alert others immediately when a fire is discovered.

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5.3.2 EVACUATION PROCEDURES

1. Leave the building immediately. Alarm or voice signals will identify the need for evacuation.

2. Do not use elevators in a fire situation.

3. If your exit is blocked, proceed to an alternate exit. Alert others.

4. Assemble in a designated area so that everyone may be accounted for.

5. Re-enter the building only after being told to do so by supervisory or emergency personnel.

5.3.3 WORK SITE PROCEDURES

1. Immediately communicate with emergency personnel.

2. Know where all crewmembers are located.

3. Watch for falling power lines and trees.

4. Evacuate unsafe areas, overhangs, trenches and power equipment.

5. Follow all vehicle safety emergency rules.

6. Know where first aid supplies are located.

7. Follow confined space entry, trenching, or shoring procedures if necessary.

5.4 FIRE SAFETY
All employees must conduct their activities in such a way as to mInimIze the possibility of fire. This requires keeping combustible and flammable materials separated from ignition sources and appropriate storage of combustible and flammable materials.

Supervisors are responsible for keeping their operating areas safe from fire. The Fire Department will provide guidance and construction criteria with respect to fire and life safety.

Supervisors are trained to ensure that their employees are properly instructed in recognizing potential fire hazards associated with their work and around their work areas, are able to take the proper precautions to minimize fires and know the procedures in case of a fire.
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5.4.1 CLASSIFICATION
Class A combustibles are common materials such as wood, paper, cloth, rubber, plastics, etc. Fires in any of these fuels can be extinguished with water as well as other agents specified for Class A fires. They are the most common fuels to be found in non-specialized operating areas of the work place such as offices.

Safe handling of Class "A" combustibles requires:

1. Disposing of waste daily.

2. Keeping work area clean and free of fuel paths, which can spread a fire, once started.

3. Keeping combustibles away from accidental ignition sources such as hot plates, soldering irons or other heat or spark-producing devices.

4. Keeping all rubbish, trash, or other waste in metal or metal-lined receptacles with tight-fitting covers when in or adjacent to buildings. (Exception:
wastebaskets of metal or of other material and design approved for such use, which are emptied each day, need not be covered.) Make sure that the contents are extinguished and cold to the touch before emptying them into a safe receptacle.

5. Planning the use of combustibles in any operation so that excessive amounts need not be stored.

6. Storing paper stock in metal cabinets and rags in metal bins with automatically closing lids.

Class B combustibles are flammable and combustible liquids, which include oils, greases, tars, oil-based paints, lacquers and flammable gases. The use of water to extinguish Class B fires (by other than trained firefighters) can cause the burning liquid to spread carrying the fire with it. Flammable-liquid fires are usually best extinguished by excluding the air around the burning liquid. Generally, this is accomplished by using one of several approved types of fire-extinguishing agents, such as the following:

1. Carbon dioxide

2. ABC multipurpose dry chemical

3. Halon 1301 (used in built-in, total-flood systems)

4. Halon 1211 (used in portable extinguishers)
Fires involving flammable gases are usually controlled by eliminating the source of fuel, i.e., closing a valve.
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Technically, flammable and combustible liquids do not burn. However, under certain conditions, they generate sufficient quantities of vapors to form ignitable vapor-air mixtures. As a general rule, the lower the flash point of a liquid, the greater the fire and explosion hazard. The flash point of a liquid is the minimum temperature at which it gives off sufficient vapor to form an ignitable mixture with the air near the surface of the liquid or within the vessel used. Many flammable and combustible liquids also pose health hazards.

It is the responsibility of the user to ensure that all Class 8 flammable and combustible liquids are properly labeled, handled, and stored.

Safe handling of Class B combustibles requires:

1. Using only approved containers, tanks, equipment and apparatus for the storage, handling, and use of Class B combustibles.

2. Making sure that all containers are conspicuously and accurately labeled as to their contents.

3. Dispensing liquids from tanks, drums, barrels, or similar containers only through approved pumps or self-closing valves or faucets.

4. Store, handle, and use Class B combustibles in only approved locations, where vapors cannot reach any source of ignition, including heating equipment, electrical equipment, oven flame, mechanical or electrical sparks, etc.

5. Never clean with flammable liquids within a building except in a closed machine approved for the purpose. Never store, handle, or use Class B combustibles in or near exits, stairways, or other areas normally used for egress.

6. Store flammable liquids in excess of 10 gallons in approved storage cabinets or special rooms approved for the purpose.

7. Know the locations of the nearest portable fire extinguishers, rated for Class B fires and how to use them.

8. Never smoke, weld, cut, grind, use an open flame or unsafe electrical appliance or equipment, or otherwise create heat that could ignite vapors near any Class B combustibles.

5.4.2 PORTABLE FIRE EQUIPMENT
This section describes the fixed and portable equipment that is provided in for fire protection. The fixed equipment includes automatic sprinklers, smoke and heat detectors and alarms, fire doors, etc. The portable equipment consists of fire 5-52
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extinguishers and hoses to be operated by employees before the arrival of the local Fire Department. Smoking is forbidden in all buildings and where:

1. Flammable gases or liquids are stored, handled, or used.

2. Significant quantities of combustible materials, such as paper, wood, cardboard, or plastics are stored, handled, or used.

3. Liquid or gaseous oxygen is stored, handled or used.

Areas in the field that are designated "No Smoking" areas for fire safety reasons are indicated by large rectangular signs consisting of white backgrounds with red letters stating "NO SMOKING."
Some City building structures are provided with automatic sprinkler systems. The sprinkler heads on the ceiling contain a fusible element (most commonly fused at 212 degrees F) that, on melting, opens the head and starts a spray of water. The resulting flow of water in the piping activates an alarm at the fire station or central station and firefighters are dispatched.

Automatic sprinkler heads can be damaged if they are subjected to mechanical abuse. A protective cage should be installed where such damage is possible. Heat, inadvertently applied to the sprinkler head, can also activate the sprinkler when no actual fire is present. Normal heat sources should therefore be kept away from sprinkler heads. To avoid decreasing the flow of water or altering the spray pattern, do not allow storage within 18 inches of the sprinkler heads.

Sprinkler system control valves must be kept accessible. These valves are to be locked in the "Open" position.

In most buildings, evacuation alarm bells are automatically activated when fire is detected. They can also be activated manually at strategically located pull boxes.

The emergency actions of personnel and the evacuation procedures for each building or operating area are usually set forth in the Operational Safety Procedures for each building and posted near the main entrance, fire exit or elevator.

5.5 EARTHQUAKE
Earthquake safety measures have been developed to protect personnel in the event of a seismic disturbance. Sufficient protection is required to allow time for personnel to exit an endangered area without injury. All equipment, hardware, and objects inside and outside of buildings must be adequately restrained and/or anchored to ensure that they do not block escape routes during seismic ground motion.

The following are some important, recommended corrective safety measures that can be taken before an earthquake occurs.

Use good judgment before proceeding.
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Secure bookcases, file cabinets and storage racks, which are 3 feet or more in height, to the wall or floor.

All gas-fired appliances, such as water heaters, space heaters and furnaces, must be anchored. The appliances must be connected with a flexible gas line. This requirement applies to all new construction, and this change must be made to existing facilities when they are renovated or modified.

Store heavy materials on lower shelves.

Store glassware, chemicals and other hazardous materials in cabinets with secure door latches.

Anchors and supports must be used with trailers and temporary buildings to resist vertical and lateral (wind or earthquake) forces.

5.6 MOTOR VEHICLE SAFETY
Driving a company vehicle is both a responsibility. Every driver must have an operator's license for the classification of vehicle driven and be certified and/or trained in the operation of that vehicle.

The following rules assist in assuring a high degree of safety in the operation of city owned or leased vehicles:

1. Only authorized individuals are allowed to operate City owned vehicles.

2. No one is permitted to operate any City vehicle without a proper driver's license.

3. Loose equipment in the passenger compartment can be deadly in the event of an accident or sudden stop. Store tools and similar loose equipment in secure compartments or haul them separately.

4. Know and obey all motor vehicle laws and safety rules. A vehicle is a deadly weapon when used improperly.

5. Driving a City vehicle is a privilege and your driving privilege can be suspended if you drive unsafely.

6. Carry a first aid kit and fire extinguisher. Both can be useful in handling vehicular emergencies.

7. Always look before backing-up. If you are in a neighborhood where children may be present, take a quick walk around the vehicle to make sure a child is not nearby.
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8. Obey the rules for safe speed. Do not drive faster than is safe for the road conditions. Do not exceed the speed limit. Safety always comes first!

9. Set the brakes, lock doors and remove the keys when leaving the vehicle.

10. Never carry standing passengers. If the vehicle is a pick-up truck, passengers are not allowed to ride in the truck bed.

11. Follow City policy on carrying passengers. Never carry more passengers than the vehicle is designed for.

12. Drive the way you want others to drive. Be courteous.

13. Inspect brakes, horns, steering mechanism, tires, lights and other items daily.

Make sure any needed repairs are taken care of in a timely manner. Follow the manufacturer's recommended maintenance schedule. Work safely when repairing or changing a tire. Follow safe practices and procedures.

Remember to use proper lifting methods when changing a tire.

14. Never remove radiator caps without adequate protection against scalding steam and hot water.

15. If required by the City, participate in fleet training or other approved driver training programs.

16. Always wear your seat restraints and make sure all passengers do the same.

17.Allow adequate distance between you and the vehicle in front or one car length for every 10 miles per hour of speed.

18. Avoid being boxed in by other vehicles.

19. Check mirrors.

20. Use the turn signals properly.

21. Keep in mind the size of the vehicle.

22. Always park in legal spaces and never obstruct traffic.

23. In case of an accident never admit responsibility. Inform your supervisor immediately. Complete an incident/accident report making note of names and license numbers of all vehicles and include any witnesses.

5.7 FORKLIFTS
The forklift is an important tool but unsafe use can cause serious injury or death. Follow these instructions and request additional information, if necessary, before using a forklift.
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5.7.1 OPERATION
Only authorized drivers, who are trained in safe operating procedures, may drive powered industrial trucks, industrial tow tractors and forklift trucks. Under new OSHA standards, the education, training, prior skills and the demonstrated ability of an employee to handle the vehicle will now be required in order to maintain eligibility as a vehicle operator.

Both drivers and employees, who work around these vehicles, are required to know the hazards and follow the operating rules.

At least once each shift, the operator must inspect the following items for safe operation: tires, lights, fuel system, battery, steering mechanism, horn, lift system, brakes and controller.

Any vehicle in need of repair should not be used until repairs have been made.

5.7.2 SAFETY RULES

1. No speeding, stunt driving, or horseplay.

2. Know the forklift's capacity and never lift beyond that capacity.

3. Do not move the vehicle until the load is secure.

4. No riders allowed on the forks of the vehicle.

5. Always look in the direction of travel before moving the vehicle.

6. Carry forks as low as possible for safe operation.

7. Ascent and descent grades slowly. If the grade is greater than ten (10) percent, keep the load upgrade.

8. Carry the load trailing if the load obstructs the operator's view.

5.7.3 ELEVATING PERSONNEL
Whenever a forklift is used to elevate personnel, that vehicle must be equipped with a safety platform that:

1. Is at least 24" x 24" and can accommodate employees and materials to be lifted.

2. Is securely attached to the forks of mast.
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3. Is equipped with standard guardrails with mid rails on all open sides. If the nature of the work prohibits guardrails, a lanyard and safety harness is required.

4. Has a slip resistant surface.

5. Does not have spaces between the floor sections or holes greater than one inch in size.

6. Has a screen between the work platform and the mast.

In addition, the forklift must be equipped with overhead protection when operations expose the operator to danger from falling objects. The operator must be in control position while employees are on the elevated platform.

5.7.4 OPERATING RULES WHEN ELEVATING PERSONNEL

1. Use securely attached safety platform.

2. Make sure lifting mechanism is operating smoothly.

3. Place the mast vertical and never tilt it forward or backward when it is elevated.

4. Place the forklift in neutral and set the parking brake.

5. Lift and lower the work platform slowly and with caution.

6. Watch for overhead obstructions.

7. Keep hands and feet clear of controls other than those being used.

8. Never travel with personnel on the work platform other than to make minor adjustments for final positioning of the platform.

5.7.5 PARKING
When you leave the vehicle and will be twenty-five (25) feet or more away from it, leave the load engaging means down, bring the mast to the vertical position, shut the power off, curb the wheels if on an incline and set the brake. When you leave the vehicle and plan to be within twenty- five (25) feet of it, lower the load engaging mechanism fully, neutralize the controls and set the brake.

5.8 TRAFFIC SAFETY AND CONTROLS
All traffic control devices, affecting public traffic, shall be placed according to Cal-Trans traffic manuals and Cal-OSHA standards. No changes shall be made to traffic control device configuration unless directed to do so by a authorized personnel. The safety of the public and fellow workers is dependent on proper traffic control. All employees 5-57
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performing traffic control, and their supervisors, are trained in traffic control techniques in accordance with Cal/OSHA.

5.8.1 GENERAL RULES

1. No employee should commence work without approval and use of appropriate safety devices

2. Signs and devices, used for traffic control, must be in position before work begins. Placement of warning signs will be in accordance with "Manual of Traffic Controls For Construction and Maintenance Work Zones - 1996 published by the California Department of Transportation (CalTrans).

3. Flaggers must be trained in traffic control techniques, have all necessary protective clothing and use appropriate devices to control or otherwise direct traffic through the job site.

4. Any work site, which encroaches upon public streets, walks or right of ways, should conform to the current laws and regulations established by the work area traffic handbook or other similar publication, which may be obtained from your supervisor.

5. A plan of action at a tailgate conference should be conducted with all involved personnel before work begins.

6. No employee should set up cones while sitting or standing on a running board.

7. When traffic control is set up, a supervisor should drive through the work area to check clearly defined pathways for motorists.

8. When possible, trucks and equipment should be placed between the work site and oncoming traffic for the protection of the crew.

9. Check placement of lighted barricades at night to see that they are properly placed and functioning.

10. Use flashing and warning lights on vehicles when appropriate.

11. During non-business hours, traffic must safely pass through the work zone.

5.9 EXCAVATIONS, TRENCHING & SHORING
Excavations, trenching, and shoring are to be done in accordance with California Safety Orders.
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1. All projects requiring excavation must be permitted according to Cal/OSHA standards. Permits are acquired from the local Department of Occupational Safety & Health (DOSH) office.

2. A "competent person" as defined by Cal/OSHA shall draw up the excavation and shoring plans. A competent person shall also inspect the job daily prior to allowing workers to enter the excavation.

3. Code requirements mandate that any work of 5 or more feet in depth in any soil, require proper sloping and/or interior shoring to conform to safety orders.

4. Utilize the Cal/OSHA requirements and examples for excavations requiring shoring and /or benching.

5. Plans requiring analysis of soil type, underground utility lines, traffic safety, water runoff, warning signs, access and equipment needs, must be developed.

6. Inspection is necessary to be sure that timbers and other materials are adequate prior to shoring and that workers will comply with safety provisions prior to installation of the shoring protection.

7. Material withdrawn from trenches and excavations less than 5 feet in depth should not be placed closer than one foot from the excavated area where shoring is needed. In the case of excavations and trenches 5 feet or deeper, spoils should not be placed closer than two feet from the edge.

8. Excavation machinery should be located at a site away from electrical, gas, and water lines. Location of utility lines must be determined first before beginning the job. One person should direct the operation of excavating machinery. All others should be aware and be in a safe position to prevent injury to themselves.

5.10 ELECTRICAL SAFETY
To prevent injury from electrical current or shocks for those, whose job function is to use, inspect and maintain power tools and equipment, use the following precautions:

1. Make sure portable tools and equipment is grounded or of the double insulated type.

2. Extension cords being used must be the 3-wire grounded cords and have a grounding conductor.

3. Multiple plug adapters are prohibited.

4. Make sure flexible cords and cables are free of breaks, splices, or taps. 5-59
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5. Ensure that clamps or other securing means on flexible cords or cables at plugs, receptacles, tools, equipment, etc., are provided and that cord jackets are securely held in place.

6. Make sure all cord, cable and raceway connections are intact and secure.

7. In wet or damp locations, make sure that electrical tools and equipment are appropriate for their use and are otherwise protected.

8. Exposed bulbs on protruding temporary lights shall be guarded to prevent accidental contact.

9. The use of metal ladders is prohibited in areas where the ladder or the person using the ladder could come in contact with energized parts of equipment, fixtures or circuit conductors.

10. Make sure that all disconnecting switches and circuit breakers are labeled to indicate their use or equipment served.
11 . Make sure all energized parts of electrical circuits and equipment are guarded against accidental contact by approved cabinets or enclosures.

12. Employees will be required to report any hazard to the supervisor involving life or property that is observed in connection with a job, electrical equipment or electric lines. Employees are expected to make preliminary inspections or appropriate tests to determine conditions before starting work. When equipment or lines are to be serviced, maintained or adjusted, employees must be aware of open switches. Lockouts must be used.

13. The location of electrical power lines and cables (overhead, underground, under floor, other side of walls) must be determined before digging, drilling or similar work is begun.

14.AII metal measuring tapes, ropes, hand lines or similar devices with metallic thread woven into the fabric are prohibited for use where they could come in contact with energized parts of equipment or circuit conductors.

15.A means for disconnecting equipment must always be opened before fuses are replaced.

16. Sufficient access and working space will be provided and maintained around all electrical equipment to permit ready and safe operations and maintenance.

17. All unused openings (including conduit knockouts) in electrical enclosures and fittings must be closed with appropriate covers, plugs or plates.

18. Electrical enclosures such as switches, receptacles, and junction boxes must be provided with tight-fitting covers or plates.
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19. Low voltage protection must be provided in the control device of motor driven machines or equipment, which could cause injury from inadvertent starting.

5.11 PORTABLE POWER-OPERATED TOOLS & EQUIPMENT

1. Grinders, saws and similar equipment must be provided with appropriate safety guards.

2. Power tools must only be used with the correct shield, guard, or attachment recommended by the manufacturer.

3. Portable circular saws must be equipped with guards above and below the base shoe.

4. Check circular saw guards to assure they are not wedged up, thus leaving the lower portion of the blade unguarded.

5. Make sure that rotating or moving parts of equipment are guarded to prevent physical contact.

6. All cord-connected, electric operated tools and equipment must be effectively grounded or of the approved double insulated type.

7. Portable fans must be provided with full guards or screens having openings ½ inch or less.

8. All tools must be inspected before using. No unsafe hand tools shall be authorized for use.

9. Do not attempt to lift heavy objects without proper equipment. Hoisting equipment appropriate for the task will be made available for lifting heavy objects.

10. Power tools are either battery operated or hard-wired. If battery operated, do not underestimate their power. A small electric drill or power screwdriver can cause a severe injury if it lands in the wrong place. While not usually a shock hazard, the battery pack contains toxic chemicals and does emit a low voltage electric current. Don't drop or incinerate the battery pack or a tool with a self-contained power source.

11. Hard-wired equipment can be portable or fixed. Typically used with extension cords, the more powerful hard-wired equipment presents a double safety problem: the actual equipment plus its electrical power source. Ground-fault circuit interrupters must be provided on all temporary electrical 15 and 20- ampere circuits used during periods of construction. Pneumatic and hydraulic hoses on power-operated tools should be checked regularly for deterioration or damage.
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5.12 COMPRESSORS
Compressors must meet the following standards:

1. Compressors must be equipped with pressure relief valves and pressure gauges.

2. Compressor air intakes must be installed to ensure that only clean, uncontaminated air enters the compressor.

3. Every air receiver must be provided with a drainpipe and valve at the lowest point for the removal of accumulated oil and water.

4. Compressed air receivers must be periodically drained of moisture and oil.

5. The inlet of air receivers and piping systems must be kept free of accumulated oil and carbonaceous materials.

6. All safety valves shall be tested at regular intervals to determine whether they are in good operating condition.

7. A current operating permit, issued by the Division of Occupational Safety and Health, shall be maintained.
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5.13 COMPRESSED GAS CYLINDERS
Cylinders with a water weight capacity over 30 pounds must be equipped with means for connecting a valve protector device, or with a collar or recess to protect the valve.

Cylinders must be legibly marked to identify clearly the gas contained. Compressed gas cylinders should be stored only in areas that are protected from external heat sources such as flame impingement, intense radiant heat, electric arcs or high temperature lines. Cylinders must not be located or stored in areas where they will be damaged by objects or be subject to tampering by unauthorized persons.

Cylinders must be stored and/or transported in a manner to prevent them from creating a hazard by tipping, falling or rolling. All cylinders containing liquefied fuel gas must be stored or transported in a position so that the safety relief device is always in direct contact with the vapor space in the cylinder. Valve protectors must always be placed on cylinders when the cylinders are not in use or connected for use. All valves must be closed off before a cylinder is moved, when the cylinder is empty, and at the completion of each job.

Low-pressure fuel-gas cylinders must be checked periodically for corrosion, general distortion, cracks, or any other defect that might indicate a weakness or render them unfit for service. The periodic check of low-pressure fuel-gas cylinders includes a close inspection of the cylinder's bottom.

For safe operation, the following safety guidelines must be observed:

1. Good housekeeping practices must be observed; unnecessary combustible material must be kept out of flammable gas operating areas.

2. Only the flammable gas cylinders, actually required for the job, are allowed in the operating area.

3. Extra cylinders must be stored in an approved area outside the building or work area.

4. All ignition sources, e.g., welding torches, lit cigarettes, electric arcs, electrostatic charges and pilot lights, must be kept away from flammable gases at all times.

5. Ventilation must be provided to prevent entrapment of flammable gases in closed areas. If the gas is lighter than air, overhead ventilation is required. Gases denser than air must be prevented from entering trenches and manholes where they can collect and form explosive mixtures with air.

6. Never use a flame to detect flammable gas leaks. Use soapy water or use other approved methods.

7. If a flammable gas cylinder is discovered with a small leak and the gas has not ignited, the cylinder must be moved carefully to a safe outside area. If the leak is 5-63
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serious or the gas has ignited, evacuate the area and call the local Fire Department immediately.

8. Only trained employees are authorized in the use of compressed gases and will receive appropriate information for handling of oxygen, acetylene and hydrogen gas cylinders in the conduct of business. To identify the contents, the name of the gas should be painted on each cylinder, rather than a color code.

9. Mixed-gas cylinders must be marked with an adhesive label placed on the shoulder of the cylinder. The label must contain a RED diamond for flammable gas or a GREEN diamond for nonflammable gas. The percentage of each gas component must be marked on the label and on a tag attached to the valve by the supplier.

5.14 SPRAY PAINTING
In any paint spray operation there should be adequate ventilation before starting the job.

As to the conditions of the area where the spray job is to be done, consideration should be given to the following items before beginning work:

1. If the area is enclosed, does it require general or local exhaust ventilation?

2. If ventilation is required, does it conform to local air quality requirements?

3. Before working, make sure that the area is free of combustible materials and that there is "No Smoking" signs posted.

4. If mechanical ventilation is provided when spraying in enclosed areas, air should not be re-circulated as to avoid contamination.

5. There should be adequate space and ventilation for all drying areas.

6. In addition, in an enclosed area, spray operations must be at least 20 feet from flames, sparks, operating electrical motors and other ignition sources.

7. The spray area should be free of any hot surfaces.

8. Any solvent used in the cleaning process should not have a flash point of 100 degrees or less. If portable lamps are used to illuminate the spray area, they must be approved for the location and must be suitable for use in a hazardous area.

Respiratory equipment is required during spray operations. See Respiratory Protection in the IIPP. If a sprinkler system is within the confines of the spray area, it should be in working order and should be inspected semi-annually to ensure that it is in operating condition.
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If a spray booth is used for the spraying operation, it must be made of metal, masonry or other noncombustible material. Make sure that "NO SMOKING" signs are posted in spray areas, paint rooms, paint booths and paint storage areas. The spray booth must be completely ventilated. Booth floors and baffles must be easily cleaned and noncombustible. Ducts and access doors must be easily cleaned. Lighting fixtures for both outside and inside the spray booth must be enclosed in clear see-through sealed panels. Electric motors for exhaust fans must be placed outside the booth. Belts and pulleys must be completely enclosed. Drying apparatus should be located in a well ventilated area in the booth and properly grounded.

5.15 CHAIN SAWS

1. Chain saw operators shall inspect saws daily to assure that all handles and guards are in place and tight, that all controls function properly and that the muffler is operative. Defective equipment shall not be used.

2. Eye protection is worn when using chain saws.

3. Hearing protectors are worn when using chain saws.

4. Chain saw operators shall follow manufacturer's instructions as to operation and adjustment.

5. Chain saw operators shall fuel the saw only in safe areas and not under conditions conducive to combustion. Operators shall hold the saw with both hands during operation.

6. Operators shall start the saw at least 10 feet away from the fueling area and shall start the saw only on the ground or when otherwise firmly supported. Operators shall also be certain of footing and to clear away brush, which might interfere before starting to cut.

7. Individuals shall not use engine fuel for starting fires or as a cleaning solvent.

8. Operators shall shut off the saw when carrying it for a distance greater than from tree to tree or in hazardous conditions such as slippery surfaces or heavy underbrush. If the operator is carrying a running saw, the saw shall be at idle speed.

9. Chain saw operators shall carry the saw in a manner to prevent contact with the chain and muffler.
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5.16 WELDING
The following rules and procedures apply when trained employees, involved in mechanical, repair or construction projects are authorized to use welding equipment:

1. Proper precautions for fire prevention shall be taken in areas where welding and other "hot" works are being conducted.

2. Whenever welding or cutting must be performed around dry grass or combustibles, a "fire watch" shall be posted and one individual will maintain fire fighting apparatus. The person assigned fire watch duties shall have no other duties.

3. Hot work permits must be applied for whenever conditions identified by the City require.

4. Flameproof shields protect employees from arc rays while arc welding and cutting.

5. No welding, cutting, nor heating shall be done where the application of flammable paints, other flammable compounds or heavy dust concentrations creates a fire hazard.

6. Grounding of the machine frame and safety ground connections of portable machines must be checked periodically. Electrodes must be removed from the holders when not in use. All electric power to the welder must be shut off when no one is in attendance.

7. Suitable fire extinguishing equipment must be available for immediate use before starting to ignite the welding torch. The welder is strictly forbidden to coil or loop the welding electrode cable around his/her body.

8. Mechanical ventilation or airline respirators shall be provided when welding, cutting or heating zinc, lead, cadmium, mercury, or beryllium bearing based or coated materials in enclosed spaces.

9. Employees, exposed to the hazards created by welding, cutting or brazing operations, must be protected with personal protective equipment and clothing to include: Eye protection, helmets and gloves.

10. Check for adequate ventilation where welding or cutting is performed. When working in confined spaces, environmental monitoring tests should be taken and means should be provided for quick removal of welders in case of an emergency. 5-66
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5.17 LAWN MOWERS

1. Power lawn mowers of the walk-behind, riding-rotary types and reel power shall meet the design specifications in "American National Standard Safety Specifications for Power Lawn mowers" ANSI 871.1-1968.

2. Eye protection is to be worn whenever operating mowers.

3. Hearing protectors are to be worn whenever operating mowers.

4. Machinery shall be maintained and in good condition before use.

5. All power-driven chains, belts, and gears shall be so positioned or otherwise guarded to prevent the operator's from accidental contact with the cutting blades during normal starting, mounting and operation of the machine.

6. A shutoff device shall be provided to stop operation of the motor or engine. This device shall require manual and intentional reactivation to restart the motor or engine.

7. All positions of the operating controls shall be clearly identified.

8. The words, "Caution, be sure the operating control is in neutral before starting the engine," or similar wording shall be clearly visible.

9. The mower blade shall be enclosed except on the bottom and the enclosure shall extend to or below the lowest cutting point of the blade in the lowest blade position.

10. Guards, which must be removed to install a catcher assembly, shall comply with warning instructions stating that the mower shall not be used without either the catcher assembly or the guard in place.

11. Openings in the blade enclosure, intended for the discharge of grass, shall be limited to a maximum vertical angle of 30 degrees.

12. Grass discharge opening shall not exceed manufacturer's recommendations for that machine. The word "caution" shall be placed on the mower at or near each discharge opening.

5.18 USE OF PORT ABLE LADDERS

1. Make sure that all ladders are maintained in good condition - joints between steps and side rails tight, all hardware and fittings securely attached and moveable parts operating freely without binding or undue play.

2. Provide non-slip safety feet on each step or rung ladder. 5-67
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3. Keep ladder rungs and steps free of grease and oil.

4. Inspect metal ladders for damage.

5. Never place a ladder in front of doors opening toward the ladder except when the door is blocked open, locked or guarded.

6. Never place ladders on boxes, barrels or other unstable bases to obtain additional height.

7. Always face ladder when ascending or descending.

8. Be certain to not use ladders that are broken, missing steps, rungs, or cleats, broken side rails or other faulty equipment. When ladders with such defects are discovered, they shall immediately be withdrawn from service.

9. Never use the top two steps of ordinary stepladders as a step.

10. When using portable rung ladders to gain access to elevated platforms, make sure that the ladder always extends at least 3 feet above the elevated surface.

11. When a portable rung or cleat type ladder is used, always place the base so that slipping will not occur.

12. Mark all portable metal ladders legibly with signs reading "Caution-Do Not Use Around Electrical Equipment," or equivalent wording.

13. Never use ladders as braces, skids, gin poles or for other than the intended purpose.

14. Be certain to only adjust extension ladders while standing at the base (not while standing on the ladder or from a position above the ladder).

15. Make sure the rungs of ladders are uniformly spaced at 12 inches center to center.

5.19 BACK INJURIES
Back injuries have consistently been one of the most frequent and severe employee injuries. More than 25% of all employee injuries are musculoskeletal injuries. Injuries to the back occur from many causes. Slips, falls, and traumatic injury cause some.

Sudden movement, working in awkward positions, stretching and over-exertion, causes others.

The most common cause of injury is improper lifting. There are other occupations where the potential for back injuries is high due to the amount and type of lifting and/or material handling involved. In positions requiring lifting, we expect the workers to be properly trained and in better physical condition. Therefore, they are more capable of 5-68
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doing strenuous work without injury. However, this is not always the case, and unnecessary back injuries still occur.

5.20 PRINCIPLES FOR LIFTING AND CARRYING
Loads should be kept close to the body, knees should be slightly bent, and the back should be straight. If it is necessary for the person to turn while carrying an object, move the position of the feet, not by twisting the trunk of the body.

5.20.1 LIFTING

1. Size up the load and observe the load's position and surrounding hazards. If you need help, get it.

2. Stand as close to the load as possible. Spread your feet, either parallel or one in front of the other. Move in the direction of the lift. This will control your center of gravity and give you better balance.

3. Take a secure grip.

4. Face in direction of lift with knees and hips bent. Widen base as needed. Take a deep breath. Tighten abdominal muscles and on signal, lift.

5. Keep weight close to the body, elbows close to the body. Use your leg and hip muscles, not your back.

6. Bend hips and knees while lifting. Keep your back straight. When reaching for an object overhead grip it with palms up and lower the object slowly. On the way down, keep the object as close to the body as possible.

7. Watch out for protruding nails, sharp edges, etc.

8. Keep fingers away from pinch points.

9. Wear protective gloves.

10. Use available hand trucks, etc.

5.20.2 CARRYING

1. Keep your back as straight as possible.

2. Keep weight load close to the body and centered over your pelvis.

3. Counterbalance your load by shifting part of your body in the opposite direction from the load so your load will be in balance.

4. Put your load down by bending the hips and knees with your back straight and the load close to the body.
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5. If the load is too heavy - get help.

6. When more than one person carries the load, allow one individual to be the leader so you have good timing and coordination.
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Section 6 ERGONOMICS

6.1 REPETITIVE TRAUMA
There are many functions in the work place, which require repetitive motion. In these repetitive motions, workers challenge their upper body muscles and joints (fingers, wrists, elbows, shoulders).

6.1.1 WHAT CAUSES REPETITIVE TRAUMA

1. Repetitive stressing of the same muscle group.

2. Over stressing muscle, ligament or tendon tissues.

3. Stressing cold muscles and tendons without warming up.

4. Awkward body motions.

6.1.2 SYMPTOMS OF REPETITIVE TRAUMA
If you are experiencing any of these general symptoms and cannot identify any specific injury incident as the cause, consult your doctor.

1. Pain, swelling or stiffness that persists 48 hours or more

2. Pain that diminishes during use, but returns during rest

3. Range of motion restricted by pain or stiffness

4. Loss of strength and function

6.1.3 HOW TO AVOID THE PAIN OF REPETITIVE TRAUMA

1. Learn and use safe work techniques.

2. Stretch shoulders, elbows, wrists and fingers before, during and after work.

3. Lift, move and carry objects with all four fingers and thumb, using a firm and proper grip. Remember to vary your grip to avoid over stressing the same muscle tissue.

4. Exercise regular activity of your muscles and joints readies them for work.

5. Warm-up your muscles and ligaments before undertaking strenuous work.

6. Use smooth, efficient motions in your work.
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7. Maintain your body (especially your upper body muscles, ligaments and joints) and practice safe work techniques. You will be surprised by just how easy it can be to avoid the painful symptoms of repetitive trauma.

6.2 PREVENTING REPETITIVE MOTION INJURY
Regular exercise is a key ingredient to preventing injury caused from repetitive hand and finger motions. There are two kinds of exercise that are helpful.

6.2.1 FLEXIBILITY EXERCISES
One type involves flexibility. The other is aimed at developing strength. Although most people don't think in terms of specific exercises for their hands and wrists, such exercises exist and can be accomplished easily, any time, any place.

1. Finger stretch: Spread the fingers of both hands as far apart as possible hold the position for five seconds. Repeat at least three times.

2. Thumb stretch: Extend one hand in front of you with the other hand gently pull the thumb down and back until you feel the stretch. Hold for five seconds and repeat three times. Then do the same with the other hand.

3. Wrist circle: With both arms outstretched, draw a circle with your fingertips. Do five movements to the left and then five to the right.

4. Wrist curl: Drop one hand downward from the wrist. Using the palm of other hand, push gently against the dropped hand until you feel the pressure. Hold for five seconds and repeat up to three times. Then change hands and repeat the exercise, which stretches the muscles in the back of the forearm.

5. Wrist extension: Hold one hand in front of you with the fingers pointing up. Press the palm against the other hand, holding the position for about five seconds.

Relax and repeat twice more. This will stretch the muscles in the front of the forearm.

6.2.2 STRENGTH EXERCISES
For strength, these exercises are recommended:

1. Handgrip: Squeeze something such as a dry sponge as many times as possible. This will develop hand and finger muscles. Try to do 20-30 continuous repetitions with each hand.

2. Thumb squeeze: With a ball in the palm of your hand, press the ball toward the fingers with your thumb. Don't press the ball with your fingers. Just hold it in place with the fingers and do all the pressing with the thumb. The purpose is to develop thumb muscles.
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3. Wrist curl: Place your right arm on the right thigh with the hand hanging in front of the kneecap, palm up. Grasp the palm with your left hand. Then, while applying pressure with the left hand, attempt to curl the right hand upward without raising your forearm off your thigh. Do the same thing on the left side.

This exercise will develop the wrist flexor muscles.

4. Wrist extension: Place your right arm on your right thigh with the palm of the hand facing down. Place your left hand over the back of your right hand. Again, while applying pressure with the left hand, raise the right hand upward. Repeat for the left side. This exercise develops the wrist extensor muscle.

6.3 WORKSTATION EQUIPMENT STANDARDS
The City has established the following workstation standards as a result of employee workstation injury exposures. These standards are for the guidance of management and employees. Management is responsible for providing a workstation that meets these standards and for training employees in the proper use of workstation equipment.

Employees are responsible to use the equipment appropriately and to report any injuries to their supervisor or manager.

Adjustability is the key to comfort in the work environment. Office chairs, desks, support surfaces and equipment need to be adjustable so that workstations can be arranged to optimally fit the worker and task.

Adjustable furniture allows individual workers to vary their posture throughout the day to reduce static loading. Adjustability alone won't prevent injuries from ergonomics risk factors. Employees must be trained on how to make adjustments and on the importance of movement and proper posture.

All ergonomic furniture has some drawbacks and possibilities for misuse. Keep in mind that thoughtful rearrangement, adjustment or modification of existing items can avoid many ergonomic purchases.

6.3.1 WORK SURFACES

1. Match the height to the situation. Select and setup workstations to match primary job tasks and to accommodate secondary desk centered tasks.

2. Adjustable workstations or worktables are recommended for multi-user workstations and individual employee workstations for heavy computer users (4- 6 hours a day)

3. Consider height-adjustable tables/ work surfaces (hand crank, electrical or counterbalance mechanisms) for heavy computer usage and workstations with multiple users.
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4. Tables should be at a height where the individual can easily type with straight wrists and read or write without slumping forward too much or hunching their shoulders.

5. A height adjustable computer table in addition to a traditional desk when writing / reading tasks are combined with computer usage may be another option.

6. If adjustable work surfaces can't be provided make sure the desk can be fitted with a keyboard tray to provide adjustability to match individual worker body dimensions. Purchase desks or work tables that can be fitted with a keyboard tray wide enough for the keyboard and mouse.

6.3.2 CHAIRS
Features all chairs should have are:

1. Pneumatic seat pan height adjustments

2. Back height adjustment

3. Back tension adjustment

4. Seat angle adjustment

5. Seat depth adjustment

6. Arm height adjustment

7. Swivel

8. Five wheels for stability

9. Breathable fabric on the seat

10.A rounded front edge

11. Easily adjustable from a seated position

6.3.3 KEYBOARD SURFACE

1. Allows user to use the keyboard with arms at an angle that slopes downward slightly from the elbow to wrist.

2. Can be fixed, sliding or articulated.

3. Must allow mouse to be placed at the same level as the keyboard.

4. Keyboard trays, if provided, should allow for between 2-4 inches of clearance between top of thighs and keyboard tray.
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5. Tray must be able to remain stable when adjusted into position.

6.3.4 MONITOR ARMS

1. Allow a range of monitor adjustments forward-backwards or upward-downward

2. Allow for posture match-up when changing work positions or for multi-users

6.3.5 KEYBOARD AND MOUSE ALTERNATIVES

1. Split key - angled keyboards current alternates to traditional keyboards

2. Keyboards that adjust from a closed position allow users to use the board in a traditional way and gradually adapt to the new position

3. Often a wrist rest needs to be reshaped to fit contour of new keyboard.

Inexpensive raw foam wrist rests are ideal.

4. Pointing device choices include trackballs, mouse pens, touch tablets and a wide variety of shapes & sizes

5. When choosing alternatives evaluate whether alternative devices truly use different muscle-tendon groups.

6. There is no evidence that trackballs etc. are healthier or unhealthier than mice.

6.3.6 DOCUMENT HOLDERS

1. Suggested when inputting data from hard copy.

2. Should be placed at approximately the same distance and height as monitor to avoid eye & neck strain.

6.3.7 WRIST RESTS

1. Used to keep wrists from drooping or bending backwards while keying, pausing or using pointing device

2. Take some weight off the shoulders

3. Soften surface under wrists while pausing

6.3.8 FOOTRESTS

1. Purpose to keep feet from dangling and avoid loss of circulation

2. Should be a last resort since it limits where feet can go

3. If possible lower work surface
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6.3.9 HEADSETS

1. Recommended for heavy telephone usage

6.3.10 FILE STORAGE

1. Provision of desktop and waist to shoulder level file holders is recommended to avoid awkward reaching and bending when accessing frequently used items.

Not underneath the desk.
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Section 7 FORMS
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ACKNOWLEDGEMENT OF CITY SAFETY POLICY
I have read and understand the Injury and Illness Prevention Program (IIPP) and safety procedures of the City. I agree to abide by them. I understand that violation of these policies and procedures can result in disciplinary action, up to, and including termination.

Employee Signature
Date
Supervisor Signature
Date
Original:

Copy:

Personnel File
Employee
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HAZARDOUS / UNSAFE CONDITION REPORT
Location of Hazardous/ Unsafe Condition or Practice
Description of Hazardous/ Unsafe Condition or Practice
Recommended Corrective Action
To be completed by supervisor I management.

Corrective Action Taken, lncludinQ Date(s)
Supervisor/ Manager Completing this Report
Date Submitted
Date Completed
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WORKPLACE VIOLENCE INCIDENT LOG
This form must be completed for every record of violence in the workplace.

Incident ID n*: I Date and Time of Incident: I Department:

Specific Location of Incident:
* Do not identify employee by name, employee#, or 551. The Incident ID must not reflect the employee's identity) Describe Incident (Include additional pages if needed):

Assailant information:
□ Patient □ Client □ Customer
□ Family or Friend of Patient □ Family or Friend of Client □ Family or Friend of Customer □ Partner/Spouse of Victim □ Parent/Relative of Victim □ Co-Worker/Supervisor/Manager □ Former Partner/Spouse of Victim □ Animal □ Person In Custody □ Robber/Burglar □ Passenger □ Stranger
□ Student □ Other :

Circumstances at time of incident:
□ Employee Performing Normal Duties □ Poor Lighting □ Employee Rushed □ Employee Isolated or Alone □ High Crime Area □ Low Staffing Level □ Unable to Get Help or Assistance □ Working in a Community Setting □ Unfamiliar or New Location □ Other:

Location of Incident:
□ Patient or Client Room □ Emergency or Urgent Care □ Hallway □ Waiting Room □ Restroom or Bathroom □ Parking Lot or Outside Building □ Personal Residence □ Breakroom □ Cafeteria
□ Other :

Type of Incident (check as many apply):
□ Robbery □ Grabbed □ Pushed
□ Verbal Threat or Harassment □ Kicked □ Scratched
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0 Sexual Threat, Harassment, or Assault
D Animal Attack
D Threat of Physical Force
D Threat of Use of Weapon or Object
D Assault With A Weapon or Object
D Robbery
Consequences of incident:

Medical care provided? 0 Yes O No
□ Hit with an Object
□ Shot (or Attempted)
□ Bomb Threat
□ Vandalism (of Victim's Property)
□ Vandalism (of Employer's Property)
□ Other:

Law enforcement called? 0 Yes O No
Did anyone provide assistance to conclude the event? 0 Yes O No Actions taken by employer to protect employees from a continuing threat? 0 Yes O No Completed by:

Name: Title:

Telephone : Email:

Signature: Telephone:
□ Bitten
□ Slapped
□ Hit with Fist
□ Knifed (or Attempted)
□ Arson
Security contacted? D Yes D No
Days lost from work (if any)
I Date:
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WORKPLACE VIOLENCE PREVENTION

ENVIRONMENTAL HAZARD ASSESSMENT & CONTROL CHECKLIST
Assessed by: I Title:

Location(s) Assessed:

This checklist is designed to evaluate the workplace and job tasks to help identify situations that may place employees at risk of workp lace violence.

Step 1: I dentify risk factors that may increase the City of Rancho Mirage's vulnerability to workplace violence events
Step 2: Conduct a workplace assessment to identify physical and process vulnerabilities Step 3: Develop a corrective action plan with measurab le goals and target dates STEP 1: IDENTIFY RISK FACTORS
~' Yes :1,_· ·No . • · . " '. R· .• k ·F .•. t ~,. l~':,'!>\:;,-· "•~f . ..:, '" " ., •• ·• ' • :. ..• · · • C .. . •.• , • ·-t''"-, .,.\. )(", ,,,· 1e, ..,. , ·-·.- , ~tt~ . .. : 1s ,ac ors /,,;., ,t.~\: • . . .. . •, •. • ommen s.,. ,.,,-~. •, .: -:•,;,.:-P,\.;/f,, \. . .. ' ~-,. ··, .'- -·:~·~ '•.;vj~;;J}r_~~:;.,i.A}ir.'~t-,:~r~:-~1~:->·, ' •.• > ~_.l, _: 1 /~ ,,·:·~:!':~~-:-·~~~~~fl~:J;~~t-~->-~~--.. ~\:*:\~;1:~ J', •. • l ··1.., , , , ~ . ",;':i' ""~~ . .,. .,,,. ~ ~ -·• ,..,J.J:11-f.-..,:.i. ,..- -.• J.. '. , .,, J ~<' 1•- \,....~..,"'IJ,'..:':. ;.:.t ,.,.,t,..,".-.,.,-:,,'!1', • ,.,.,. > ~r..;J.~ Does staff have contact with the public?
Does staff exchange money with the public?
Does staff work alone?
Is the workplace often understaffed?
Is the workplace located in an area with a
high crime rate?
Does staff enter areas with high crime rates?
Does staff have mobile workplaces?
Does staff perform public safety functions
that might put them in conflict with others?
Does staff perform duties that may upset
people?
Does staff work with people known or
suspected to have a history of violence?
Do any employees have a history of threats
of violence?
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STEP2:CONDUCTASSESSMENT
Building Interior
• Yes.~!- ,:No·' ,,
-: .Building Interior
;
r~~"it. ~-,~:~ ~/:1 i ~~-- ·._~ - -
' -. ''
Are employee ID badges required?
Are employees notified of past workplace
violence events?
Are trained security personnel or staff
accessible to employees?
Are bullet resistant windows or similar
barriers used when money is exchanged
with the public?
Are areas where money is exchanged
visible to others?
Is a limited amount of cash kept on hand
with appropriate signage?
Could someone hear an employee who
called for help?
Do employees have a clear line of sight of
visitors in waiting areas?
Do areas used for client or visitor interviews
allow co-employees to observe problems?
Are waiting and work areas free of objects
that could be used as weapons?
Is furniture in waiting and work areas
arranged to prevent employee entrapment?
Are clients and visitors clearly informed how
to use the department services so they will
not become frustrated?
Are private, locked restrooms available for
employees?
Do employees have a secure place to store
personal belonging?
·_ com·merits: : : .• , ~~ 11':. w .,
-;- • '.: .:~~-:~' •• ~>-{ •', •~.~:•{•".-: ':,:,;;~~ {: I :
·'
7-83
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Building Exterior
i. Yes No Buildin·g·, Exterioi':·'• 1t:·-~·-, ':~:coniments: •. ·:•."'t ~. ~:~, · • -:• '..' '. ~.- •- ~ • ::• '~. "~::•~i~~.i~t~•!-~:~;J•~-'• ~--,·,. __ ik ,~ ' • ' ,. ,, : ,;_ ;",•,-~t \, > •~•< 'r, ~ •~ 1 __._•,,::!
Parking Area
Do employees feel safe walking to and from
the workplace?
Are the entrances to the building clearly
visible from the street?
Is the area surrounding the building free of
bushes or other hiding places?
Are security personnel provided outside the
building?
Is video surveillance provided outside the
building?
Is there enough lighting to see clearly?
Are all exterior walkways visible to security
personnel?
t"ives ·· )} -No~:. r•1'-;Y·; :.:. ·; •i~~earkin~f'Area~~t•,if:,'tt1J,,~..:~.:1 t··:., :\'-•/• •• •" •:,_ •. ';;_ ':_,.,·,,:_: ·com'nienis· -r''. ",-,::c,•::,;,•--\,,.c-:---~~·lr:ij"" li_:;a~,"~~;li('._j(i:.:?'..·;-:t;::::}:1~~!:fil~~;!~\;;W~::./tt:f~~\~i~;:~;;;lt~{~~:-i:t:::: ,~·:·\diitttli-:;/;t:.:.~i}~i~ Is there a nearby parking lot reserved for
staff?
Is the parking lot attended and secure?
Is the parking lot free of blind spots and
landscape trimmed to prevent hiding
places?
Is there enough lighting to see clearly?
Are security escorts available?
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Security Measures
:ves . ,,No· Sec~rity Measures : • Comments:
,1. ' ~ ~ '' ,•: . ~~ ~ ~ '-,',
:~
., \~ ' ...... . ' ...... ..:, -'( ~ ''
,, l ._ ~ • ' .

Is there a response plan for workplace
violence emergencies?
Are there physical barriers? (between staff
and clients)
Are there security cameras?
Are there panic buttons?
Are there alarm systems?
Are there metal detectors?
Are there X-ray machines?
Do doors lock?
Does internal telephone system activate
emergency assistance?
Are telephones with an outside line
programed for 911?
Are there two-way radios, pagers, or cell
phones?
Are there security mirrors?
Is there a secured entry?
Are there personal alarm devices?
Are there "drop safes" to limit available
cash?
Are pharmaceuticals secured?
Is there a system to alert staff of the
presence, location, and nature of a security
threat?
Is there a system in place for testing security
measures?
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STEP 3: DEVELOP CORRECTIVE ACTION PLAN
(Action Plan Types: Bl - Building Interior, BE - Building Exterior, PA - Parking Area, SM - Security Measure) , . ·, • -- . • 1 : • Person(s) : Target • • • · . 1
1-Type Action Item . • R., - "bl O t .- Status Comments • 1 . · ' - ' espons1 e a e , . : · , :
- • . . . ·~ . . ' ,~ j. ·::,.:; ,._ ( :'\ ' - • ' , ' . ,. . ' ,._. - ~ . : ~· ~ .,, • - i 7-86
4-1
CITY OF~ MIRAG~
~ ~

STAFF REPORT
TO: Mayor and City Council DATE: May 16, 2024
FROM: Gloria Griego, Sr. Management Analyst
SUBJECT: Approval of a FY 23-24 Contract
SPECIFIC REQUEST OR RECOMMENDATION:

That the City Council approve the terms of the contract, as set forth in Exhibit A, and authorize the City Manager to execute the subject contract.

INFORMATION:

BACKGROUND:

Attached hereto is a contracts list that staff is requesting the City Council approve.

This is a contract for Fiscal Year 23-24 for a service for which costs and terms were negotiated (Exhibit A).

ATTACHMENT:

Exhibit A-May 16, 2024, Contracts List
AGENDA ITEM#
4-2

EXHIBIT A
Contracts List
# Name Terms Scope Effective Expiration Compensation Sole Department Staff Date Date Source
Yes/No
1 Kimley-Horn and 1 Yr. 1 CP 23-385 Traffic signal 05/16/2024 06/30/2025 $549,215.00 No Public Works Ryan Stendell Associates, Inc. Month interconnect
improvements design
services.
4-3

CONTRACT SUMMARY
FROM:

DATE:

Ryan Stendell, Director of Public Works
May 16, 2024
SUBJECT: Award of Contract to Kimley-Horn and Associates (Palm Desert, CA) for design services related to the Traffic Signal Interconnect Phase II (CP 23- 385).

Background:

Phase I of the City's Trafffic Signal Interconnect project was completed in 2021 and has been tremendously successful in coordinating traffic timing. During the budget development for FY23/24, staff presented the concept of connecting the remaining 18- traffic signals to the existing system. This is largely comprised of adding below grade conduit with fiber optic cabling to connect these signals to our traffic management system. The net result of this project would fully connect every traffic signal in the City to our Traffic Management Center located at our Corporation Yard.

The City Council ultimately concurred that this is a worthwhile project and allocated funding in this FY to begin the design process. Staff has begun searching for grant funding sources for the construction of this important project.

Discussion:

Staff released a Request for Proposals for design services in March, and received five proposals. Staff from Public Works and Information Services ranked these proposals based on the following criteria: work plan, qualifications, staffing & organization, conformance with RFP, references, and cost.

After careful review of all proposals, staff is recommending Kimley-Horn and Associates (Palm Desert, CA) as the qualified vendor for this project, based on their relevant experience and proposed work plan.

Fiscal Impact:

Staff is recommending that the City Council authorize a contract with Kimley-Horn and Associates (Palm Desert, CA) in the amount of $549,215.00 for design services related to this project. Funds are available in the Capital Projects account (10134000) with no additional budget adjustments being necessary.
5-1
CITVOF- MIRAGE:
©
We hereby accept as filed checks issued thru 5/10/2024:

City Funds $3,420,326.69
ordered paid as stated below.

Date: May 16, 2024
Mayor
DEMANDS\GEN
ADMINlqRATION DE:\JE:LOPME:NT ,E:RVICE:, F/r/11NCE: ltOU\ING PU0LIC LI0Rl1RY PU0LIC WORK, Tel. 1.760.324.4511 Tel. 1. 760 .328 .2266 Tel. 1.760.770.3207 Tel. 1. 760. 770.321 o Tel. 1. 760.341 . 7323 Tel. 1. 760. 770.3224 Fax. 1.760.324.8830 Fax. I 760.324.9851 Fax. I 760.324.0528 Fax. 1.760.324 1617 Fax. 1.760.341.5213 Fax. 1.760.770.3261 69 -825 l+IGH-WAY 111 / RANCl+O MIRI\GE:. CA 92270 ( }:.). www.RelaxRanclloMirage.com V ,1,:-) www.RanchoMirageCA.gov 5-2
City of Rancho Mirage

A/P CASH DISBURSEMENTS JOURNAL
CASH ACCOUNT: 999 1005 CHECKING

CHECK NO CHK DATE TYPE VENDOR NAME INVOICE
7048 05/03/2024 EFT
Invoice: 101454
7049 05/03/2024 EFT
Invoice: 110794
7050 05/03/2024 EFT
Invoice: 37813
Invoice: 37814
7051 05/03/2024 EFT
Invoice: MAY 2024
7052 05/03/2024 EFT
Invoice: 35842578
7053 05/03/2024 EFT
Invoice: IN380711
Report generated: 05/02/2024 11: 19
user: elijaha
Program ID: apcshdsb
1650 AQUA-SERV ENGINEERS, INC 101454
333 BECK OIL INC
290.00 10133300 7612
290.00 24281000 7612
110794
102.58 10132000 7623
127.82 10133000 7623

74.65 21800000 7623

98.82 10131000 7623
345.34 10132000 7623
202.48 10141000 7623
264.24 10122000 7623

72.50 10123000 7623
2314 CREATIVE LIGHTING & ELECTRICAL , 37813
302.00 10133300 7612
CREATIVE LIGHTING & ELECTRICAL , 37814
269.50 24281000 7612
732 DEBORAH DEJAH MAY 2024
6,250.00 244 7400
96 ENTERPRISE RENT A CAR 35842578
2875 GEOTAB USA INC
2,970.02 10141000 7624
IN380711

59.25 10141000 7550

INV DATE PO CHECK RUN

INVOICE DTL DESC
04/30/2024 20240003 05032024
COOL TOWER MAINT - CITY HALL/LIB PE 4/30/24

MAINTENANCE

MAINTENANCE
CHECK
04/23/2024
FUEL PE 4/23/24

VEHICLE FUEL

VEHICLE FUEL
CHECK
7048 TOTAL:
05032024
7049 TOTAL:
04/30/2024 20240010 05032024
LIGHTING SERVICES - CITY HALL PE 4/24/24

MAINTENANCE
05/01/2024 20240010 05032024
LIGHTING SERVICES - LIBRARY PE 4/24/24

MAINTENANCE
CHECK 7050 TOTAL:
05/01/2024 20240271 05032024
2025 RMWF PROGRAM DIRECTOR SERVICES 5/2024

PROFESSIONAL/TECHNICAL
CHECK 7051 TOTAL:
04/30/2024 05032024
SHERIFF VEHICLE RENTAL PE 4/11/24

VEHICLE MAINTENANCE
CHECK 7052 TOTAL:

NET
580.00
580.00
1,288.43
1,288.43
302.00
269.50
571. so
6,250.00
6,250.00
2,970.02
2,970.02
04/30/2024 05032024 59.25
VEH TELEMETRICS/GPS - CITIZENS ON PATROL 4/24

CITY-WIDE COPS PROGRAM

Page 1 ends

5-3
City of Rancho Mirage

A/P CASH DISBURSEMENTS JOURNAL
CASH ACCOUNT: 999 1005 CHECKING

CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET

INVOICE DTL DESC
CHECK 7053 TOTAL: 59.25
7054 05/03/2024 EFT 2083 KANOPY INC. 399675 - PPU 04/30/2024 05032024 1,510.00 Invoice : 399675 - PPU
7055 05/03/2024 EFT
Invoice: 66115
7056 05/03/2024 EFT
Invoice: 4644075
Invoice: 4633280
7057 05/03/2024 EFT
Invoice : 1210967
Invoice: 1211341
7058 05/03/2024 EFT
Invoice: 24- 218
7059 05/03/2024 EFT
Invoice: 097066
Report generated: 05/ 02/2024 11: 19
User : elijaha
Program ID : apcshdsb
STREAMING SERVICE PE 4/30/2024
1,510.00 24281000 7912 FOUNDATION - COLLECTION
611 VALENTINE KEPHART 66115
751.35 24281000 7806
728 FIRE PROTECTION SERVICE CORPORATI 4644075
283.00 10133300 7612
FIRE PROTECTION SERVICE CORPORATI 4633280
148.00 10133300 7612
174.00 10133310 7612
114.00 21892000 7612

62.00 21500690 7612
1295 MICHAEL BAKER INTERNATIONAL INC 1210967
6,666.20 10134000 9003
MICHAEL BAKER INTERNATIONAL INC 1211341
1,265.00 10131000 7400
2370 ROBERT STIFF 24- 218
1,900.00 10172000 7494
2989 PROPERTIES WITH PURPOSE INC 097066
2,787.28 107 7473
CHECK 7054 TOTAL: 1,510.00
04/20/2024 05032024 751.35
EXPENSE REIMB-YOUTH SERVICE CNF 4/24-26/2024

MEETINGS/TRAINING/TRAVEL
CHECK 7055 TOTAL:
04/29/2024 05032024
INSTALL ANTENNA - CITY HALL 4/16/24

MAINTENANCE
05/01/2024 05032024
MONITORING SERVICES PE 5/31/24

MAINTENANCE

MAINTENANCE
CHECK 7056 TOTAL:
751.35
283.00
498.00
781.00
04/25/2024 20240062 05032024 6,666.20
PUBLIC PARKING LOTS IMPROVEMENTS PE 3/31/24

PUBLIC PARKING LOT IMPROVEMENT
04/26/2024 20240098 05032024
PROFESSIONAL SERVICES PE 3/31/24

PROFESSIONAL/TECHNICAL
CHECK 7057 TOTAL:
04/26/2024 20240228 05032024
MOON BALLOONS - AMPHITHEATER EVENT 5/17 - 18/24

AMPHITHEATER PROGRAMMING
CHECK 7058 TOTAL:
04/04/2024 05032024
2024 GALLER! CLASSIC - SHERIFF TENT

PGA TOUR CHAMPIONS
1,265.00
7,931.20
1,900.00
1,900.00
2,787.28

Page 2 ends

5-4
City of Rancho Mirage

A/P CASH DISBURSEMENTS JOURNAL
CASH ACCOUNT: 999 1005 CHECKING

CHECK NO CHK DATE TYPE VENDOR NAME INVOICE
7060 05/03/2024 EFT
Invoice: L844001
Invoice: L844017
Invoice: L844018
7061 05/03/2024 EFT
Invoice: 111861
7062 05/03/2024 EFT
Invoice: 24-121
7063 05/03/2024 EFT
Invoice: 66015
7064 05/03/2024 EFT
Invoice: 65991
612 RACHEL HORWITZ DESIGN GROUP LLC L844001
3,374.92 24281000 7400
RACHEL HORWITZ DESIGN GROUP LLC L844017
2,973.95 24281000 7400
RACHEL HORWITZ DESIGN GROUP LLC L844018
738.24 244 7400
50 RANCHO MIRAGE CHAMBER OF COMMERCE 111861
175.00 10111000 7818
632 RANCHO MIRAGE POWER PARTNERS I, L 24-121
1,356.39 10133310 7603
934 MATTHEW REYNOLDS
2790 RICHARD GRIMALDO
66015
250.94 10132000 7806
65991

60.02 10133000 7806

INV DATE PO CHECK RUN

INVOICE DTL DESC
CHECK 7059 TOTAL:
04/01/2024 20240064 05032024
GRAPHIC DESIGN SERVICES 3/2024

PROFESSIONAL/TECHNICAL
05/01/2024 20240064 05032024
GRAPHIC DESIGN SERVICES 4/2024

PROFESSIONAL/TECHNICAL
05/01/2024 20240065 05032024
RMWF GRAPHIC DESIGN SERVICES 4/2024

PROFESSIONAL/TECHNICAL
CHECK 7060 TOTAL:

NET
2,787.28
3,374.92
2,973.95
738.24
7,087.11
05/01/2024 05032024 175.00
2024 ANNUAL RESIDENTIAL INVESTMENT - T. WEILL

DUES & SUBSCRIPTIONS
CHECK 7061 TOTAL:
05/01/2024 05032024
SOLAR SERVICE - CITY YARD 4/24

ELECTRICITY
CHECK 7062 TOTAL:
04/25/2024 05032024
EXP REIMB. - LUNCH MEETING

MEETINGS/TRAINING/TRAVEL
CHECK 7063 TOTAL:
04/24/2024 05032024
RFSH STAFF WORK LUNCH 4/24/24

MEETINGS/TRAINING/TRAVEL
CHECK 7064 TOTAL:
175.00
1,356.39
1,356.39
250.94
250.94

60.02 60.02
7065 05/03/2024 EFT
Invoice: 24-121-CH
712 RMPP II, LLC 24-121-CH 05/01/2024 05032024 2,534.18 SOLAR SERVICE - CITY HALL 4/24
2,534.18 10133300 7603 ELECTRICITY
Report generated: 05/02/2024 11: 19
User : elijaha
Program ID : apcshdsb

Page 3 ends

5-5
City of Rancho Mirage

A/P CASH DISBURSEMENTS JOURNAL
CASH ACCOUNT: 999 1005 CHECKING

CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN

INVOICE DTL DESC
CHECK 7065 TOTAL:
7066 05/03/2024 EFT 387 QUADIENT FINANCE USA, INC 31215002 042324 04/23/2024 Invoice: 31215002 042324 POSTAGE PE 4/23/24
05032024
2,000.00 10151000 8000 SUPPLIES
CHECK 7066 TOTAL:
7067 05/03/2024 EFT
Invoice: 420240587
254 UNDERGROUND SERVICES ALERT 420240587 05/01/2024 05032024 141.25 10131000 7400
UNDERGROUND SERVICES ALERT 23-2425543
Invoice: 23-2425543

56.76 10131000 7400

DIG ALERT TICKETS

PROFESSIONAL/TECHNICAL
05/01/2024 05032024

CA STATE FEE REGULATORY COSTS

PROFESSIONAL/TECHNICAL
CHECK 7067 TOTAL:
7068 05/03/2024 EFT 2244 U.S. BANK CORPORATE PAYMENT SYSTE 7682 PE 042224 04/22/2024 05032024 Invoice: 7682 PE 042224 ACCT# 7682 PE 04/22/24
27,811.92 101 2011 CAL CARD - US BANK
Invoice: 5829 PE 042224
U.S. BANK CORPORATE PAYMENT SYSTE 5829 PE 042224 04/22/2024 ACCT# 5829 PE 04/22/24
05032024
2,122.99 101 2011 CAL CARD - US BANK
Invoice: 0671 PE 042224
U.S. BANK CORPORATE PAYMENT SYSTE 0671 PE 042224 04/22/2024 ACCT# 0671 PE 04/22/24
05032024
10,808.17 101 2011 CAL CARD - US BANK
CHECK 7068 TOTAL:
7069 05/03/2024 EFT
Invoice: 232742
2889 VINTAGE ASSOCIATES INC 232742 04/29/2024 20240157 05032024

EXTRA WRK - INSTALL TREES (CITY YARD)

MAINTENANCE
7070 05/03/2024 EFT
Invoice: 82444541
1,680.00 10133310 7612
1542 WAXIE SANITARY SUPPLY 82444541

46.76 24281000 8004
CHECK 7069 TOTAL:
04/30/2024 05032024

JANITORIAL SUPPLIES

REPAIR & MAINT SUPPLIES
NET
2,534.18
2,000.00
2,000.00
141.25

56.76 198.01
27,811.92
2,122.99
10,808.17
40,743.08
1,680.00
1,680.00

46.76 CHECK 7070 TOTAL: 46. 76
Report generated: 05/02/2024 11: 19
User: elijaha
Program ID: apcshdsb

Page 4 ends

5-6
City of Rancho Mirage

A/P CASH DISBURSEMENTS JOURNAL
CASH ACCOUNT: 999 1005 CHECKING

CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET

INVOICE DTL DESC
294 WILLDAN FINANCIAL SERVICES 010- 57987 04/24/2023 05032024 705.60 7071 05/03/2024 EFT Invoice: 010 - 57987 23/24 PHASE 1 - REMINDER LETTERS- RD/ID/CFD Invoice : 010-58096
235405 05/03/2024 PRTD
Invoice : 15607184

94.08 716 7400
470 . 40 715 7400
141.12 720 7400
WILLDAN FINANCIAL SERVICES 010- 58096
500.00 276 7440
2888 UNIVERSAL BUILDING MAINTENANCE, L 15607184
100.00 107 7872

PROFESSIONAL/TECHNICAL

PROFESSIONAL/TECHNICAL
04/24/2024 05032024
EVENT DISCLOSURE SVCS 4/10/24

BOND SERVICING
CHECK 7071 TOTAL:
04/25/2024 20240037 05032024
JANITORIAL SVCS - FARMERS MARKET 4/19/24

PUBLIC RELATIONS
500.00
1,205.60
100.00
UNIVERSAL BUILDING MAINTENANCE, L 15607188
200.00 10172000 7494
UNIVERSAL BUILDING MAINTENANCE, L 15607189
200 .00 10172000 7494
04/25/2024 20240037 05032024 200.00
Invoice: 15607188 JANITORIAL SVCS - AMPHITHEATER 4/22/24 & 4/24/24

AMPHITHEATER PROGRAMMING
Invoice: 15607189
04/25/2024 20240037 05032024
JANITORIAL SVCS - AMPHITHEATER 4/20/24

AMPHITHEATER PROGRAMMING
CHECK 235405 TOTAL:
235406 05/03/2024 PRTD 1592 AMAZON CAPITAL SERVICES, INC. 11TT- M6KD-FKLN 05/01/2024 05032024 Invoice: 11TT- M6KD- FKLN YOUTH THEATER SUPPLIES
272 . 51
E LL_YTHEATR- UNDEFINED -UNDEFINED -UNDEFINED
24281000 7919 FOUNDATN- LITERARY LEGACY
CHECK 235406 TOTAL:
235407 05/03/2024 PRTD 2379 ASBURY ENVIRONMENTAL SERVICES I500 - 01059558 04/23/2024 05032024 Invoice: I500 - 01059558 USED OIL REMOVAL - CITY YARD 4/17/24 100.00 10133310 7612 MAINTENANCE
CHECK 235407 TOTAL:
235408 05/03/2024 PRTD 3169 BUYRITE ELECTRIC LLC 265813 04/17/2024 20240285 05032024 MEDIAN LANDSCAPE LIGHTS Invoice: 265813
16,303.22 201 8000 SUPPLIES
CHECK 235408 TOTAL:

Report generated : 05/02 / 2024 11: 19
user: elijaha
Program ID : apcshdsb
200 .00
500.00
272. 51
272. 51
100.00
100.00
16,303.22
16,303.22

Page 5 ends

5-7
City of Rancho Mirage

A/P CASH DISBURSEMENTS JOURNAL
CASH ACCOUNT: 999 1005 CHECKING

CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET

INVOICE DTL DESC
235409 05/03/2024 PRTD 2860 CHARTER COMMUNICATIONS 0261273041824 04/18/2024 05032024 36.00 Invoice: 0261273041824 SERVICE 5/17/24 (ACCT #8448 - 41-077-0261273)

36.00 21500000 7602 CABLE
CHARTER COMMUNICATIONS 0001812042124 04/21/2024 05032024 3,446.40 Invoice: 0001812042124 SERVICE PE 5/19/24 (ACCT #8448-20-899-0001812) 235410 05/03/2024 PRTD
Invoice: 5209156673
Invoice: 5209156644
235411 05/03/2024 PRTD
Invoice: 66149
235412 05/03/2024 PRTD
Invoice: 66150
3 , 446.40 10151000 7826 INTERNET ACCESS & SERVICE
275 CINTAS DOCUMENT MANAGEMENT 5209156673

93.49 21892000 8000
CINTAS DOCUMENT MANAGEMENT 5209156644
419.14 24281000 8000
11 COACHELLA VALLEY ASSOCIATION 66149
139,628.00 702 2460
311 COACHELLA VALLEY CONSERVATION COM 66150
11,045.00 702 2473
-110.45 101 4222
CHECK 235409 TOTAL:
04/30/2024 05032024

FIRST AID SUPPLIES - AMPHITHEATER

SUPPLIES
04/30/2024 05032024

FIRST AID SUPPLIES

SUPPLIES
CHECK 235410 TOTAL:
05/01/2024 05032024
TUMF FEES 04/24

TUMF DEPOSITS
CHECK 235411 TOTAL:
05/01/2024 05032024
MSHCP FEES 04/24

MSHCP FEES

PROFESSIONAL SERVICE FEES
CHECK 235412 TOTAL:
3,482.40

93.49 419.14
512.63
139,628.00
139,628.00
10,934.55
10,934.55
235413 05/03/2024 PRTD 13 COACHELLA VALLEY WATER DISTRICT 768090041524 04/22/2024 05032024 128.69 Invoice: 768090041524 LOW WATER CROSSING ACCT #805975 - 768090 PE 4/15/24 128.69 10132000 7612 MAINTENANCE
COACHELLA VALLEY WATER DISTRICT 56772204192024 04/24/2024 Invoice: 56772204192024 SERVICE PE 4/19/2024
05032024 467.34
467.34 24281000 7606 WATER
COACHELLA VALLEY WATER DISTRICT 75844804192024 04/24/2024 Invoice: 75844804192024 SERVICE PE 4/19/2024
05032024 40.65

40.65 24281000 7606 WATER
Report generated: 05/02/2024 11: 19
User : elijaha
Program ID: apcshdsb

Page 6 ends

5-8
City of Rancho Mirage

A/P CASH DISBURSEMENTS JOURNAL
CASH ACCOUNT: 999 1005 CHECKING

CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN

INVOICE DTL DESC
CHECK 235413 TOTAL:
235414 05/03/2024 PRTD 13 COACHELLA VALLEY WATER DISTRICT 568180041924 04/24/2024 05032024 Invoice: 568180041924 SERVICE PE 4/19/24 (ACCT #812837-568180)

16.22 10133320 7606 WATER
CHECK 235414 TOTAL:
235415 05/03/2024 PRTD 2799 COUNTY OF RIVERSIDE PE000000 04/24/2024 05032024 Invoice: PEOOOOOO
235416 05/03/2024 PRTD
Invoice: 35104381
Invoice: 35173845
Invoice : 35270112
322 ELEPHANT CAR WASH

ELEPHANT CAR WASH

ELEPHANT CAR WASH
403 EMCOR SERVICE
465.25 10141000 7400
35104381

24.99 10122000 7624
35173845

24.99 10131000 7624
35270112

25.99 10122000 7624
APX MAINT PE 3/31/24

PROFESSIONAL/TECHNICAL
CHECK
04/05/2024
CAR WASH 3/7/24

VEHICLE MAINTENANCE
04/05/2024
CAR WASH 3/15/24

VEHICLE MAINTENANCE
04/05/2024
CAR WASH 3/25/24

VEHICLE MAINTENANCE
CHECK
235415 TOTAL:
05032024
05032024
05032024
235416 TOTAL:
910051580 04/29/2024 20240158 05032024
NET
636.68

16.22 16.22
465.25
465.25

24.99 24.99

25.99 75.97
420.00 235417 05/03/2024 PRTD
Invoice: 910051580 EXTRA WRK - RPR COMPRESSOR (FS #69) 4/23/24 235418 05/03/2024 PRTD
Invoice: 8-468-17675
Invoice: 8-481-77798
Repor t gene rat ed: 05/02/ 2024 11 : 19
User : elijaha
Program I D: apcshdsb
420.00 21500690 7612 MAINTENANCE
24 FEDERAL EXPRESS CORPORATION 8-468-17675

33.21 10131000 8000
FEDERAL EXPRESS CORPORATION 8-481-77798

29.79 10131000 8000
CHECK 235417 TOTAL:
04/11/2024 05032024
EXPRESS MAIL - RIV CO RECORDER 4/9/24

SUPPLIES
04/25/2024 05032024
EXPRESS MAIL - RIV CO RECORDER 4/19/24

SUPPLIES
420.00

33.21 29.79
CHECK 235418 TOTAL: 63.00

Page 7 ends

5-9
City of Rancho Mirage

A/P CASH DISBURSEMENTS JOURNAL
CASH ACCOUNT: 999 1005 CHECKING

CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET

INVOICE DTL DESC
235419 05/03/2024 PRTD 1727 FIRST AMERICAN DATA TREE 9034600424 04/30/2024 05032024 48.00 Invoice: 9034600424 RECORDING DOCS PE 4/30/24

48.00 10131000 8000 SUPPLIES
CHECK 235419 TOTAL: 48.00
235420 05/03/2024 PRTD 1891 FOLLETT HIGHER EDUCATION GROUP, I 1226720 12/19/2023 05032024 6,124.51 Invoice: 1226720 2024 RMWF BOOKS
6,124.51 244 7887 SPECIAL EVENTS
FOLLETT HIGHER EDUCATION GROUP, I 1243828 03/07/2024 05032024 2,715.30 Invoice: 1243828 2024 RMWF BOOKS
2,715.30 244 7887 SPECIAL EVENTS
CHECK 235420 TOTAL: 8,839.81
235421 05/03/2024 PRTD 3176 HD SUPPLY INC 801969197 04/29/2024 05032024 944.97 Invoice: 801969197 MICROWAVE
944.97 10133300 8900 FURNITURE & EQUIPMENT
CHECK 235421 TOTAL: 944.97
235422 05/03/2024 PRTD 146 THE HOME DEPOT 8022740 03/29/2024 05032024 48.90 Invoice: 8022740 SUPPLIES - FS #50

48.90 21500500 8004 REPAIR & MAINT SUPPLIES
THE HOME DEPOT 9400346 04/07/2024 05032024 53.85
Invoice: 9400346 SUPPLIES - FS #50

53.85 21500500 8004 REPAIR & MAINT SUPPLIES
THE HOME DEPOT 6014112 04/10/2024 05032024 29.24
Invoice: 6014112 TAPE FOR THE BEACONS ON SAN JACINTO

29.24 10132000 7618 TRAFFIC SIGNAL MAINT/ELEC
THE HOME DEPOT 5973003 04/11/2024 05032024 1,596.25
Invoice: 5973003 WASHER&DRYER
1,596.25 28100000 8900 FURNITURE & EQUIPMENT
THE HOME DEPOT 5973004 04/11/2024 05032024 769.31
Invoice: 5973004 WASHER
769.31 28100000 8900 FURNITURE & EQUIPMENT
THE HOME DEPOT 5973005 04/11/2024 05032024 661. 56
Invoice: 5973005 WASHER
661.56 28400000 8900 FURNITURE & EQUIPMENT
THE HOME DEPOT 5973006 04/11/2024 05032024 794.10
Invoice: 5973006 RANGE
Report generated : 05/02 /2 024 11: 19
user : elijaha
Program ID: apcshdsb

Page 8 ends

5-10
City of Rancho Mirage

A/P CASH DISBURSEMENTS JOURNAL
CASH ACCOUNT: 999 1005 CHECKING

CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET

INVOICE DTL DESC
794.10 28400000 8900 FURNITURE & EQUIPMENT
THE HOME DEPOT 1023887 04/15/2024 05032024 22. 58
Invoice: 1023887 OUTLET COVERS

22.58 21892000 8004 REPAIR & MAINT SUPPLIES
THE HOME DEPOT 1023948 04/15/2024 05032024 5.89
Invoice : 1023948 FOAM TAPE

5.89 10132000 7618 TRAFFIC SIGNAL MAINT/ELEC
THE HOME DEPOT 2052076 04/24/2024 05032024 45.14
Invoice : 2052076 A/C INSTALL

45.14 10133310 8004 REPAIR & MAINT SUPPLIES
CHECK 235422 TOTAL: 4,026.82
235423 05/03/2024 PRTD 1906 HOUSTON & HARRIS PCS, INC 24- 25990 04/26/2024 20240145 05032024 23,472.00 Invoice: 24- 25990 HYDRO-WASH STORM DRAIN CLEANING PE 4/10/24 23,472.00 248 7612 MAINTENANCE
HOUSTON & HARRIS PCS, INC 24- 25999 04/30/2024 20240145 05032024 2,544.50 Invoice: 24- 25999 HYDRO- WASH STORM DRAIN CLEANING(CITY YARD) 4/17/24 235424 05/03/2024 PRTD
Invoice: IPD- 41018
2,544.50 248 7612
2051 SEQUEL SIGN COMPANY INC IPD- 41018
374.34 24281000 8000

MAINTENANCE
CHECK
03/04/2024
SIGN

SUPPLIES
CHECK
235423 TOTAL:
05032024
235424 TOTAL:
235425 05/03/2024 PRTD 3119 L.N. CURTIS & SONS INV816767 04/24/2024 05032024 Invoice: INV816767 BINOCULARS - RIV co SHERIFF
5,133.21 10141000 8910 OTHER EQUIPMENT
CHECK 235425 TOTAL:
235426 05/03/2024 PRTD 447 ON THE FLY SERVICES, INC 367647 04/16/2024 20240011 05032024 Invoice : 367647 MONTHLY PEST CONTROL SERVICES 4/2024

72.00 24281000 7612 MAINTENANCE
ON THE FLY SERVICES, INC 367649 04/16/2024 20240011 05032024 Invoice: 367649 MONTHLY PEST CONTROL SERVICES 4/2024

57.00 24282000 7613 OBSERVATORY MAINTENANCE
Report generated: 05/02/2024 11 : 19
user : elijaha
Program ID: apcshdsb
26,016.50
374.34
374.34
5,133 .21
5,133.21

72.00 57.00

Page 9 ends

5-11
City of Rancho Mirage

A/P CASH DISBURSEMENTS JOURNAL
CASH ACCOUNT: 999 1005 CHECKING

CHECK NO CHK DATE TYPE VENDOR NAME
235427 05/03/2024 PRTD 99999 ANTHONY HAMILTON
Invoice: NEM20240060
235428 05/03/2024 PRTD 99999 BRAD BEILISON
Invoice: NEM20240042
235429 05/03/2024 PRTD 99999 CAROL WELLS
Invoice: NEM20240061
235430 05/03/2024 PRTD 99999 DEBRA RELLY
Invoice: SR20240086
235431 05/03/2024 PRTD 99999 DENISE E JULIAN
Invoice: NEM20240043

INVOICE
NEM20240060
130.63 600 2653
NEM20240042

98.62 600 2653
NEM20240061

26.29 600 2653
SR20240086
500.00 600 7426
NEM20240043
135. 22 600 2653
235432 05/03/2024 PRTD 99999 DO THE RIGHT THING - GREATER PALM 66097 Invoice: 66097
5,000.00 244 7910

INV DATE PO CHECK RUN

INVOICE DTL DESC
CHECK 235426 TOTAL:
04/29/2024 05032024

NET ENERGY METERING SURPLUS COMPENSATION

NET ENERGY METERING LIABILITY
CHECK 235427 TOTAL:
04/29/2024 05032024

NET ENERGY METERING SURPLUS COMPENSATION

NET ENERGY METERING LIABILITY
CHECK 235428 TOTAL:
04/29/2024 05032024

NET ENERGY METERING SURPLUS COMPENSATION

NET ENERGY METERING LIABILITY
CHECK 235429 TOTAL:
05/01/2024 05032024

SOLAR REBATE

RESIDENTIAL SOLAR REBATE PRGM
CHECK 235430 TOTAL:
04/29/2024 05032024

NET ENERGY METERING SURPLUS COMPENSATION

NET ENERGY METERING LIABILITY
CHECK 235431 TOTAL:
04/30/2024 05032024
2024 RMWF HONORARIUM - BARBARA BOXER

FOUNDATION - PROGRAMS
CHECK 235432 TOTAL:
235433 05/03/2024 PRTD 99999 GREGRI JOEL EASTERDAY NEM20240062 04/29/2024 05032024 Invoice: NEM20240062 NET ENERGY METERING SURPLUS COMPENSATION 308.00 600 2653 NET ENERGY METERING LIABILITY
NET
129.00
130.63
130.63

98.62 98.62

26.29 26.29
500.00
500.00
135.22
135.22
5,000.00
5,000.00
308.00
CHECK 235433 TOTAL: 308.00
Report generated: 05/ 02/ 2024 11 : 19
user: elijaha
Program ID: apcshdsb

Page 10 ends

5-12
City of Rancho Mirage

A/P CASH DISBURSEMENTS JOURNAL
CASH ACCOUNT: 999 1005 CHECKING

CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET

INVOICE DTL DESC
235434 05/03/2024 PRTD 99999 IRENE GUZMAN NEM20240044 04/29/2024 05032024 441.48 Invoice: NEM20240044 NET ENERGY METERING SURPLUS COMPENSATION 441.48 600 2653 NET ENERGY METERING LIABILITY
CHECK 235434 TOTAL: 441.48
235435 05/03/2024 PRTD 99999 IRENE LARSEN NEM20240045 04/29/2024 05032024 54.10 Invoice: NEM20240045 NET ENERGY METERING SURPLUS COMPENSATION

54.10 600 2653 NET ENERGY METERING LIABILITY
CHECK 235435 TOTAL: 54.10
235436 05/03/2024 PRTD 99999 JAY SALTZ NEM20240046 04/29/2024 05032024 139.43 Invoice: NEM20240046 NET ENERGY METERING SURPLUS COMPENSATION 139.43 600 2653 NET ENERGY METERING LIABILITY
CHECK 235436 TOTAL: 139.43
235437 05/03/2024 PRTD 99999 JEANNINE LANE NEM20240047 04/29/2024 05032024 62.88 Invoice: NEM20240047 NET ENERGY METERING SURPLUS COMPENSATION

62.88 600 2653 NET ENERGY METERING LIABILITY
CHECK 235437 TOTAL: 62.88
235438 05/03/2024 PRTD 99999 JOHN LEWIS SR20240087 05/01/2024 05032024 500.00 Invoice: SR20240087 SOLAR REBATE
500.00 600 7426 RESIDENTIAL SOLAR REBATE PRGM
CHECK 235438 TOTAL: 500.00
235439 05/03/2024 PRTD 99999 JONATHAN JONES NEM20240048 04/29/2024 05032024 81.95 Invoice: NEM20240048 NET ENERGY METERING SURPLUS COMPENSATION

81.95 600 2653 NET ENERGY METERING LIABILITY
CHECK 235439 TOTAL: 81.95
235440 05/03/2024 PRTD 99999 KEVIN ARMINTROUT NEM20240049 04/29/2024 05032024 28. 50 Invoice: NEM20240049 NET ENERGY METERING SURPLUS COMPENSATION

28.50 600 2653 NET ENERGY METERING LIABILITY
CHECK 235440 TOTAL: 28 . 50
Report generated: 05/02/2024 11 : 19
User : elijaha
Program ID: apcshdsb

Page 11 ends

5-13
City of Rancho Mirage

A/P CASH DISBURSEMENTS JOURNAL
CASH ACCOUNT: 999 1005 CH ECKING

CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET

INVOICE DTL DESC
235441 05/03/2024 PRTD 99999 LANCE MCGAUGHEY NEM20240050 04/29/2024 05032024 86.61 Invoice : NEM20240050 NET ENERGY METERING SURPLUS COMPENSATION

86.61 600 2653 NET ENERGY METERING LIABILITY
CHECK 235441 TOTAL: 86.61
235442 05/03/2024 PRTD 99999 LEANNE POST NEM20240051 04/29/2024 05032024 121.18 Invoice: NEM20240051 NET ENERGY METERING SURPLUS COMPENSATION 121.18 600 2653 NET ENERGY METERING LIABILITY
CHECK 235442 TOTAL: 121.18
235443 05/03/2024 PRTD 99999 LYNN MALLOTTO NEM20240052 04/29/2024 05032024 15.28 Invoice: NEM20240052 NET ENERGY METERING SURPLUS COMPENSATION

15.28 600 2653 NET ENERGY METERING LIABILITY
CHECK 235443 TOTAL: 15.28
235444 05/03/2024 PRTD 99999 MARTY KOVACEVICH NEM20240063 04/29/2024 05032024 30.85 Invoice : NEM20240063 NET ENERGY METERING SURPLUS COMPENSATION

30.85 600 2653 NET ENERGY METERING LIABILITY
CHECK 235444 TOTAL: 30.85
235445 05/03/2024 PRTD 99999 MICHAEL KALLIS NEM20240064 04/29/2024 05032024 56.95 Invoice: NEM20240064 NET ENERGY METERING SURPLUS COMPENSATION

56.95 600 2653 NET ENERGY METERING LIABILITY
CHECK 235445 TOTAL: 56.95
235446 05/03/2024 PRTD 99999 MIKE RICHARDSON NEM20240053 04/29/2024 05032024 10.51 Invoice: NEM20240053 NET ENERGY METERING SURPLUS COMPENSATION

10. 51 600 2653 NET ENERGY METERING LIABILITY
CHECK 235446 TOTAL: 10. 51
235447 05/03/2024 PRTD 99999 NASEEM AHMED NEM20240054 04/29/2024 05032024 306.09 Invoice: NEM20240054 NET ENERGY METERING SURPLUS COMPENSATION 306.09 600 2653 NET ENERGY METERING LIABILITY
CHECK 235447 TOTAL: 306.09
Report generated: 05/02/2024 11: 19
User : elijaha
Program ID: apcshdsb

Page 12 ends

5-14
City of Rancho Mirage

A/P CASH DISBURSEMENTS JOURNAL
CASH ACCOUNT: 999 1005 CHECKING

CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET

INVOICE DTL DESC
235448 05/03/2024 PRTD 99999 NEAL AND STACEY BASS SR20240085 05/01/2024 05032024 500.00 Invoice: SR20240085 SOLAR REBATE
500.00 600 7426 RESIDENTIAL SOLAR REBATE PRGM
CHECK 235448 TOTAL: 500.00
235449 05/03/2024 PRTD 99999 PAULA COMM NEM20240055 04/29/2024 05032024 72.02 Invoice: NEM20240055 NET ENERGY METERING SURPLUS COMPENSATION 72 .02 600 2653 NET ENERGY METERING LIABILITY
CHECK 235449 TOTAL: 72.02
235450 05/03/2024 PRTD 99999 PULTE HOME COMPANY LLC NEM20240065 04/29/2024 05032024 56.03 Invoice: NEM20240065 NET ENERGY METERING SURPLUS COMPENSATION

56.03 600 2653 NET ENERGY METERING LIABILITY
CHECK 235450 TOTAL: 56.03
235451 05/03/2024 PRTD 99999 RAIMUND BRENDEL NEM20240056 04/29/2024 05032024 13.50 Invoice: NEM20240056 NET ENERGY METERING SURPLUS COMPENSATION

13. 50 600 2653 NET ENERGY METERING LIABILITY
CHECK 235451 TOTAL: 13.50
235452 05/03/2024 PRTD 99999 RICHARD LITT NEM20240066 04/29/2024 05032024 130.86 Invoice: NEM20240066 NET ENERGY METERING SURPLUS COMPENSATION 130.86 600 2653 NET ENERGY METERING LIABILITY
CHECK 235452 TOTAL: 130.86
235453 05/03/2024 PRTD 99999 RON NOLLEN NEM20240057 04/29/2024 05032024 71.06 Invoice: NEM20240057 NET ENERGY METERING SURPLUS COMPENSATION

71.06 600 2653 NET ENERGY METERING LIABILITY
CHECK 235453 TOTAL: 71.06
235454 05/03/2024 PRTD 99999 SANG NAM NEM20240067 04/29/2024 05032024 28. 51 Invoice: NEM20240067 NET ENERGY METERING SURPLUS COMPENSATION

28.51 600 2653 NET ENERGY METERING LIABILITY
CHECK 235454 TOTAL: 28. 51
Report generated: 05/02/2024 11: 19
user: elijaha
Program ID: apcshdsb

Page 13 ends

5-15
City of Rancho Mirage

A/P CASH DISBURSEMENTS JOURNAL
CASH ACCOUNT: 999 1005 CHECKING

CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET

INVOICE DTL DESC
235455 05/03/2024 PRTD 99999 SCOTT WHITE NEM20240058 04/29/2024 05032024 28. 51 Invoice: NEM20240058 NET ENERGY METERING SURPLUS COMPENSATION

28.51 600 2653 NET ENERGY METERING LIABILITY
CHECK 235455 TOTAL: 28. 51
235456 05/03/2024 PRTD 99999 SHARON FERRO NEM20240068 04/29/2024 05032024 45.81 Invoice : NEM20240068 NET ENERGY METERING SURPLUS COMPENSATION

45.81 600 2653 NET ENERGY METERING LIABILITY
CHECK 235456 TOTAL: 45.81
235457 05/03/2024 PRTD 99999 STEVEN NEGRON NEM20240059 04/29/2024 05032024 24. 37 Invoice: NEM20240059 NET ENERGY METERING SURPLUS COMPENSATION

24.37 600 2653 NET ENERGY METERING LIABILITY
CHECK 235457 TOTAL: 24.37
235458 05/03/2024 PRTD 99999 WILLIAM ADKISSON SR20240084 05/01/2024 05032024 500.00 Invo i ce : SR20240084 SOLAR REBATE
500.00 600 7426 RESIDENTIAL SOLAR REBATE PRGM
CHECK 235458 TOTAL: 500.00
235459 05/03/2024 PRTD 423 PATTON ENTERPRISES INC. 95771 04/23/2024 05032024 300.00 Invoice: 95771 SVC GATE DOORS - CITY YARD 4/12/24 300.00 10133310 7612 MAINTENANCE
PATTON ENTERPRISES INC. 95783 04/23/2024 05032024 275.00 Invoice: 95783 SVC GATE DOORS - FS #50 4/12/24 275.00 21500500 7612 MAINTENANCE
PATTON ENTERPRISES INC. 95772 04/23/2024 05032024 250.00 Invoice: 95772 SVC GATE DOORS - FS #69 4/12/24
250.00 21500690 7612 MAINTENANCE
CHECK 235459 TOTAL: 825.00
235460 05/03/2024 PRTD 1812 PETTY CASH- ELIJAH ALEMAN 65906- DA 04/22/2024 05032024 48.03 Invoice: 65906 - DA ANIMAL LAWS HANDBOOK

48.03 10123000 7420 ANIMAL SERVICES
CHECK 235460 TOTAL: 48.03
Report gener ated: 0 5/02/20 24 11 : 19
user: e lijaha
Program ID : apcshdsb

Page 14 ends

5-16
City of Rancho Mirage

A/P CASH DISBURSEMENTS JOURNAL
CASH ACCOUNT: 999 1005 CHECKING

CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET

INVOICE DTL DESC
235461 05/03/2024 PRTD
Invoice: 66122
1812 PETTY CASH-ELIJAH ALEMAN 66122 04/30/2024 05032024 292.44 235462 05/03/2024 PRTD
Invoice: 158076
Invoice: 158132
5 POWERS AWARDS

POWERS AWARDS
235463 05/03/2024 PRTD 3147 BRANDON MABE
Invoice: 1050

30.00 242 4226

38.34 24281000 7914
104.24 244 8000

10.63 24281000 7914

24.24 24281000 7914

12.37 REFRESHMENTS, PROGRAM SUPPLIES, SUPPLIES FOR RMWF

LOST/DAMAGED ITEMS

FOUNDATION - READING CLUB

SUPPLIES

FOUNDATION - READING CLUB

FOUNDATION - READING CLUB
E LB_ FAMNITE- UNDEFINED -UNDEFINED -UNDEFINED
24281000 7914

27.87 24281000 7914

23.94 24281000 7914

12.47 24281000 7914

8.34 24281000 7914
158076
193.95 10157000 7879
158132

32.86 10113000 8000
707.91 24281000 8000
1050
280.00 10132000 7634

FOUNDATION

FOUNDATION
- READING CLUB

READING CLUB

READING CLUB
CHECK 235461 TOTAL: 292.44
04/11/2024 05032024 193.95
PLAQUE - PARKS/TRAIL COMMISSIONER F. STROOCK

TRAILS COMMISSION
04/17/2024 05032024 740.77

NAME BADGE - LIBRARY/DEPUTY OF SUSTAINABILITY

SUPPLIES

SUPPLIES
CHECK 235462 TOTAL: 934.72
04/30/2024 05032024 280.00
RPR MOTOR MOUNT - ST08 STREETS VEHICLE 4/30/24

EQUIPMENT MAINT & FUEL
CHECK 235463 TOTAL: 280.00
235464 05/03/2024 PRTD
Invoice : Q1304742
2647 QUADIENT LEASING USA, INC Ql304742 04/22/2024 20240069 05032024 2,132.86 235465 05/03/2024 PRTD 1566 RICHARD K YATES
Invoice : QES042224
Report generated: 05/02/2024 11 : 19
User: elijaha
Program IO : apcshdsb
MAIL-ROOM LEASE EQUIPMENT 5/24/24 - 8/23/24
2,132.86 10154000 8000 SUPPLIES
CHECK 235464 TOTAL: 2,132.86
QES042224 04/22/2024 05032024 1,400.00
INSTALL LIGHTING - CITY HALL (CODE OFFICE) 4/22/2
1,400.00 10133300 7612 MAINTENANCE
CHECK 235465 TOTAL: 1,400.00

Page 15 ends

5-17
City of Rancho Mirage

A/P CASH DISBURSEMENTS JOURNAL
CASH ACCOUNT: 999 1005 CHECKING

CHECK NO CHK OATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET

INVOICE DTL DESC
235466 05/03/2024 PRTD 101 RITZ- CARLTON HOTEL RCRM- 57119 03/30/2024 05032024 4,647.00 Invoice: RCRM- 57119 MARKETING SUPPORT - MAR 2024
235467 05/03/2024 PRTD
Invoice: 5932041624
Invoice : 8732041424
Invoice: 5336041724
Invoice: 4922041824
235468 05/03/2024 PRTD
Invoice: 04- 21766
Invoice: 04- 21767
235469 05/03/2024 PRTD
Invoice: 27275
235470 05/03/2024 PRTD
Invoice: 3821
Report gene r ated: 05/02 / 2024 11 : 19
user: elijaha
Program ID : apcshdsb
4,647.00 107 7478 MARKETING PROGRAM
61 SOUTHERN CALIFORNIA EDISON COMPAN 5932041624

51.87 201 7603
SOUTHERN CALIFORNIA EDISON COMPAN 8732041424

11.01 203 7603
SOUTHERN CALIFORNIA EDISON COMPAN 5336041724
436.72 201 7603
SOUTHERN CALIFORNIA EDISON COMPAN 4922041824
1,409.38 21892000 7603
234 DESERT LIMNOLOGISTS INC 04- 21766
390.00 21895000 7612
DESERT LIMNOLOGISTS INC 04- 21767
140.00 21893000 7612
2831 THERMAL TRUCK AND RV , INC 27275
341.0110132000 7624
363 YELLOW CAB OF THE DESERT 3821

17.70 28600000 7480
CHECK 235466 TOTAL:
04/19/2024 05032024
SERVICE PE 4/16/24 (ACCT#700310815932)

ELECTRICITY
04/17/2024 05032024
SERVICEPE 4/14/24 (ACCT# 700275914524)

ELECTRICITY
04/23/2024 05032024
SERVICE PE 4/17/24 (ACCT# 700013705336)

ELECTRICITY
04/23/2024 05032024
SERVICE PE 4/18/24 (ACCT# 700457284922)

ELECTRICITY
CHECK 235467 TOTAL:
04/20/2024 20240004 05032024
POND MAINTENANCE - CANCER PARK 4/24

MAINTENANCE
04/20/2024 20240004 05032024
POND MAINTENANCE - WOLF PARK 4/24

MAINTENANCE
CHECK 235468 TOTAL:
4,647.00

51.87 11.01
436. 72
1,409.38
1,908.98
390.00
140.00
530.00
04/17/2024 05032024 341.01
A/C RECHARGE/CLEANING - ST07 DUMP TRUCK 4/17/24

VEHICLE MAINTENANCE
CHECK 235469 TOTAL:
04/15/2024 05032024
CAB VOUCHER PROGRAM 4/15/24

TRANSPORTATION PROGRAM
341.01

17.70 CHECK 235470 TOTAL: 17.70

Page 16 ends

Rancho Mirage City CouncilMay 16, 2024

Rancho Mirage City Council
May 16, 2024