Redding City Council
September 6, 2022

Attachment: ^Bid Tabulation (4.11(d)--Authorize contract change order with Tullis & Approve AOS BID TABULATION FOR:

RECOSNTRUCTION OF TERMINAL BUILDING ACCESS ROADS, PHASE 2 Bid Schedule No.: 5257Job No.: 9943 ENGINEER'S EST Tullis, Inc. S.T. Rhoades Constructions, Inc.*11/30/2021 UNIT UNIT UNIT

ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRICE TOTAL 27 Recycled Base CY 270 $160.00 $43,200.00 $185.00 $49,950.00 $180.00 $48,600.00 28 Asphalt Mixture Surface
Course TON 2370 $140.00 $331,800.00 $100.00 $237,000.00 $158.00 $374,460.00 29 Concrete Pavement SF 680 $25.00 $17,000.00 $27.00 $18,360.00 $18.00 $12,240.00 30 Seal Coat SY 3630 $5.00 $18,150.00 $8.00 $29,040.00 $3.00 $10,890.00 31 Emulsified Asphalt Tack Coat TON 3.1 $1,100.00 $3,410.00 $600.00 $1,860.00 $500.00 $1,550.0032 Curb and Gutter (6") LF 3900 $40.00 $156,000.00 $32.00 $124,800.00 $40.00 $156,000.0033 Concrete Curb (6") LF 190 $25.00 $4,750.00 $56.00 $10,640.00 $35.00 $6,650.0034 Sidewalk (4" PCC) SF 10760 $13.00 $139,880.00 $8.25 $88,770.00 $12.00 $129,120.0035 Curb Ramp, Type ‘C’ EA 6 $4,000.00 $24,000.00 $2,150.00 $12,900.00 $4,900.00 $29,400.0036 Driveway (Commercial or Residential) EA 4 $6,000.00 $24,000.00 $5,000.00 $20,000.00 $8,900.00 $35,600.00 37 Thermoplastic Pavement Markings SF 780 $8.00 $6,240.00 $9.00 $7,020.00 $10.00 $7,800.00 38 Thermoplastic Traffic Striping SF 1020 $8.00 $8,160.00 $7.00 $7,140.00 $8.00 $8,160.0039 Storm Drain Pipe (18" RCP, Class IV) LF 200 $120.00 $24,000.00 $120.00 $24,000.00 $175.00 $35,000.00 40 Catch Basin No. 3 EA 3 $6,200.00 $18,600.00 $3,500.00 $10,500.00 $4,000.00 $12,000.0041 Catch Basin over Box Culvert EA 4 $7,000.00 $28,000.00 $3,000.00 $12,000.00 $10,000.00 $40,000.00 42 Concrete Cross Gutter SF 1220 $15.00 $18,300.00 $19.25 $23,485.00 $40.00 $48,800.00 43 Street Sign on Existing Post EA 14 $300.00 $4,200.00 $200.00 $2,800.00 $350.00 $4,900.00 44 Street Sign on New Post EA 23 $600.00 $13,800.00 $600.00 $13,800.00 $525.00 $12,075.0045 Adjust Water Valve Box to
Grade EA 2 $150.00 $300.00 $500.00 $1,000.00 $900.00 $1,800.00 46 Seeding ACRE 1 $4,000.00 $4,000.00 $6,900.00 $6,900.00 $7,000.00 $7,000.00 47 1W2" Sch 40 Conduit Native Backfill LF 430 $20.00 $8,600.00 $30.00 $12,900.00 $45.00 $19,350.00 48 Utility 2E Pullbox EA 6 $4,000.00 $24,000.00 $1,500.00 $9,000.00 $1,800.00 $10,800.00 49 Salvage 25' Single Arm Streetlight and Relocate, Retrofit (E) EA 1 $7,000.00 $7,000.00 $5,500.00 $5,500.00 $6,500.00 $6,500.00 50 25' Single Arm Streetlight and LED Luminaire EA 5 $12,500.00 $62,500.00 $6,000.00 $30,000.00 $7,000.00 $35,000.00 51 Retrofit (E) 25' Single Arm Streetlight with LED Luminaire EA 13 $1,500.00 $19,500.00 $1,000.00 $13,000.00 $1,200.00 $15,600.00 52 Retrofit (E) 25' Double Arm Streetlight with LED Luminaire EA 1 $3,000.00 $3,000.00 $1,000.00 $1,000.00 $1,200.00 $1,200.00

Attachment: ^Bid Tabulation (4.11(d)--Authorize contract change order with Tullis & Approve AOS BID TABULATION FOR:

RECOSNTRUCTION OF TERMINAL BUILDING ACCESS ROADS, PHASE 2 Bid Schedule No.: 5257Job No.: 9943 ENGINEER'S EST Tullis, Inc. S.T. Rhoades Constructions, Inc.*11/30/2021 UNIT UNIT UNIT

ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRICE TOTAL 53 2#6, 1#6 GND, Type USE2/RHW-2 AL Cable LF 670 $7.50 $5,025.00 $7.00 $4,690.00 $8.00 $5,360.00 54 2#1/0, 1#6 GND, Type USE 2-
/RHW-2 AL Cable LF 260 $10.50 $2,730.00 $10.00 $2,600.00 $11.00 $2,860.00Total Base Bid $2,237,650.00 $1,584,520.00 $2,404,246.00Additive Alternate 1 1 Mobilization LS 1 $42,000.00 $42,000.00 $60,000.00 $60,000.00 $45,000.00 $45,000.00 2 Contractor Quality Control Program (CQCP) LS 1 $10,000.00 $10,000.00 $20,000.00 $20,000.00 $10,000.00 $10,000.00 3 Safety and Traffic Control LS 1 $35,000.00 $35,000.00 $25,000.00 $25,000.00 $10,000.00 $10,000.00 4 Construction Staking and Survey and Survey Layout LS 1 $7,500.00 $7,500.00 $15,000.00 $15,000.00 $4,500.00 $4,500.00 5 Miscellaneous Removals and Site Preparation LS 1 $10,000.00 $10,000.00 $25,000.00 $25,000.00 $3,900.00 $3,900.00 6 Remove Concrete Curb and Gutter LF 1100 $15.00 $16,500.00 $25.00 $27,500.00 $10.00 $11,000.00 7 Pavement Removal SY 1800 $10.00 $18,000.00 $20.00 $36,000.00 $14.00 $25,200.00 8 Prepare Water Pollution Control LS 1 $1,000.00 $1,000.00 $250.00 $250.00 $500.00 $500.00 9 Water Pollution Control LS 1 $4,000.00 $4,000.00 $500.00 $500.00 $2,000.00 $2,000.00 10 Additional Erosion Control
Work T&M 1 $1,000.00 $1,000.00 $500.00 $500.00 $1.00 $1.00 11 Unclassified Excavation CY 250 $100.00 $25,000.00 $150.00 $37,500.00 $190.00 $47,500.00 12 Subgrade Preparation SY 2130 $5.00 $10,650.00 $8.00 $17,040.00 $7.00 $14,910.00 13 In-Place Drying Techniques SY 960 $5.00 $4,800.00 $12.00 $11,520.00 $19.00 $18,240.00 14 Lime-Treated Subgrade SY 1910 $11.00 $21,010.00 $17.00 $32,470.00 $16.00 $30,560.00 15 Lime TON 70 $250.00 $17,500.00 $350.00 $24,500.00 $280.00 $19,600.0016 Crushed Aggregate Base Course CY 480 $75.00 $36,000.00 $95.00 $45,600.00 $115.00 $55,200.00 17 Recycled Base CY 60 $160.00 $9,600.00 $300.00 $18,000.00 $200.00 $12,000.00 18 Asphalt Mixture Surface
Course TON 520 $140.00 $72,800.00 $160.00 $83,200.00 $163.00 $84,760.00 19 Emulsified Asphalt Tack Coat TON 0.7 $1,100.00 $770.00 $600.00 $420.00 $500.00 $350.0020 Curb and Gutter (6") LF 560 $40.00 $22,400.00 $40.00 $22,400.00 $40.00 $22,400.00 21 Concrete Curb (6") LF 490 $25.00 $12,250.00 $30.00 $14,700.00 $30.00 $14,700.00 22 Sidewalk (4" PCC) SF 2070 $13.00 $26,910.00 $15.00 $31,050.00 $13.00 $26,910.00 23 Curb Ramp, Type A EA 1 $3,500.00 $3,500.00 $5,000.00 $5,000.00 $6,000.00 $6,000.00

Attachment: ^Bid Tabulation (4.11(d)--Authorize contract change order with Tullis & Approve AOS BID TABULATION FOR:

RECOSNTRUCTION OF TERMINAL BUILDING ACCESS ROADS, PHASE 2 Bid Schedule No.: 5257Job No.: 9943 ENGINEER'S EST Tullis, Inc. S.T. Rhoades Constructions, Inc.*11/30/2021 UNIT UNIT UNIT

ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRICE TOTAL 24 Thermoplastic Pavement Markings SF 100 $8.00 $800.00 $9.00 $900.00 $10.00 $1,000.00 25 Thermoplastic Traffic Striping SF 230 $8.00 $1,840.00 $7.00 $1,610.00 $8.00 $1,840.0026 Street Sign on Existing Post EA 1 $300.00 $300.00 $200.00 $200.00 $400.00 $400.00 27 Street Sign on New Post EA 1 $600.00 $600.00 $600.00 $600.00 $650.00 $650.0028 Seeding ACRE 0.1 $15,000.00 $1,500.00 $6,900.00 $690.00 $7,000.00 $700.00 29 Landscape LS 1 $10,000.00 $10,000.00 $23,200.00 $23,200.00 $25,000.00 $25,000.0030 Utility 2E Pullbox EA 1 $4,000.00 $4,000.00 $2,500.00 $2,500.00 $1,700.00 $1,700.00 31 25' Double Arm Streetlight and LED Luminaire EA 1 $18,000.00 $18,000.00 $10,000.00 $10,000.00 $7,500.00 $7,500.00 32 Retrofit (E) 25' Double Arm Streetlight with LED Luminaire EA 1 $3,000.00 $3,000.00 $2,000.00 $2,000.00 $1,200.00 $1,200.00 33 2#6, 1#6 GND, Type USE2/RHW-2 AL Cable LF 230 $7.50 $1,725.00 $7.00 $1,610.00 $8.00 $1,840.00Total Additive Alternate 1 $449,955.00 $596,460.00 $507,061.00 Additive Alternate 2
1 Mobilization LS 1 $84,000.00 $84,000.00 $75,000.00 $75,000.00 $65,000.00 $65,000.002 Contractor Quality Control Program (CQCP) LS 1 $15,000.00 $15,000.00 $25,000.00 $25,000.00 $22,000.00 $22,000.00 3 Safety and Traffic Control LS 1 $60,000.00 $60,000.00 $7,500.00 $7,500.00 $3,000.00 $3,000.004 Construction Staking and Survey Layout LS 1 $10,000.00 $10,000.00 $15,000.00 $15,000.00 $10,000.00 $10,000.00 5 Miscellaneous Removals and Site Preparation LS 1 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $2,500.00 $2,500.00 6 Remove Concrete Curb and Gutter LF 1730 $15.00 $25,950.00 $15.00 $25,950.00 $10.00 $17,300.00 7 Pavement Removal SY 3570 $10.00 $35,700.00 $11.00 $39,270.00 $14.00 $49,980.00 8 Tree Removal EA 24 $2,000.00 $48,000.00 $1,000.00 $24,000.00 $400.00 $9,600.009 Prepare Water Pollution Control Plan LS 1 $1,000.00 $1,000.00 $250.00 $250.00 $500.00 $500.00 10 Water Pollution Control LS 1 $4,000.00 $4,000.00 $2,000.00 $2,000.00 $3,500.00 $3,500.0011 Additional Erosion Control
Work T&M 1 $200.00 $200.00 $500.00 $500.00 $1.00 $1.00
12 Unclassified Excavation CY 680 $100.00 $68,000.00 $70.00 $47,600.00 $135.00 $91,800.00 13 Subgrade Preparation SY 4120 $5.00 $20,600.00 $5.00 $20,600.00 $15.00 $61,800.00 14 In-Place Drying Techniques SY 1940 $5.00 $9,700.00 $8.00 $15,520.00 $18.00 $34,920.00 15 Lime-Treated Subgrade SY 3870 $11.00 $42,570.00 $15.00 $58,050.00 $20.00 $77,400.00

Attachment: ^Bid Tabulation (4.11(d)--Authorize contract change order with Tullis & Approve AOS BID TABULATION FOR:

RECOSNTRUCTION OF TERMINAL BUILDING ACCESS ROADS, PHASE 2 Bid Schedule No.: 5257Job No.: 9943 ENGINEER'S EST Tullis, Inc. S.T. Rhoades Constructions, Inc.*11/30/2021 UNIT UNIT UNIT

ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRICE TOTAL 16 Lime TON 130 $250.00 $32,500.00 $275.00 $35,750.00 $280.00 $36,400.0017 Crushed Aggregate Base Course CY 970 $75.00 $72,750.00 $80.00 $77,600.00 $110.00 $106,700.00 18 Recycled Base CY 60 $160.00 $9,600.00 $300.00 $18,000.00 $175.00 $10,500.00 19 Asphalt Mixture Surface
Course TON 950 $140.00 $133,000.00 $115.00 $109,250.00 $175.00 $166,250.00 20 Emulsified Asphalt Tack Coat TON 1.3 $1,100.00 $1,430.00 $600.00 $780.00 $500.00 $650.0021 Seal Coat SY -168 $5.00 ($840.00) $6.00 ($1,008.00) $12.00 ($2,016.00) 22 Curb and Gutter (6") LF 1540 $40.00 $61,600.00 $34.00 $52,360.00 $40.00 $61,600.0023 Sidewalk (4" PCC) SF 2190 $13.00 $28,470.00 $9.00 $19,710.00 $13.00 $28,470.0024 Curb Ramp, Type B EA 2 $4,000.00 $8,000.00 $1,900.00 $3,800.00 $6,500.00 $13,000.0025 Driveway (Commercial or Residential) EA 3 $6,000.00 $18,000.00 $5,250.00 $15,750.00 $9,000.00 $27,000.00 26 Concrete Pavement SF 130 $25.00 $3,250.00 $17.00 $2,210.00 $20.00 $2,600.0027 Thermoplastic Pavement Markings SF 200 $8.00 $1,600.00 $9.00 $1,800.00 $10.00 $2,000.00 28 Thermoplastic Traffic Stripe SF 580 $8.00 $4,640.00 $7.00 $4,060.00 $8.00 $4,640.0029 Concrete Cross Gutter SF 1440 $15.00 $21,600.00 $19.30 $27,792.00 $17.00 $24,480.0030 Street Sign on Existing Post EA 5 $300.00 $1,500.00 $200.00 $1,000.00 $325.00 $1,625.00 31 Street Sign on New Post EA 2 $600.00 $1,200.00 $600.00 $1,200.00 $900.00 $1,800.0032 Sanitary Sewer Lateral (6") LF 30 $400.00 $12,000.00 $450.00 $13,500.00 $450.00 $13,500.00 33 Adjust Sanitary Sewer Manhole
to Grade EA 3 $350.00 $1,050.00 $1,500.00 $4,500.00 $1,250.00 $3,750.00 34 Adjust Water Valve Box to
Grade EA 9 $150.00 $1,350.00 $850.00 $7,650.00 $900.00 $8,100.00 35 1W4" Sch 40 Conduit Native Backfill LF 340 $25.00 $8,500.00 $31.00 $10,540.00 $48.00 $16,320.00 36 Utility 3E Pullbox EA 6 $5,500.00 $33,000.00 $2,000.00 $12,000.00 $2,400.00 $14,400.00 37 Fiber Pullbox 36"x36"x36" H20 Rated Lid EA 6 $5,500.00 $33,000.00 $6,000.00 $36,000.00 $7,000.00 $42,000.00 38 Retrofit (E) 25' Single Arm Streetlight with LED Luminaire EA 5 $1,500.00 $7,500.00 $5,000.00 $25,000.00 $1,200.00 $6,000.00Total Additive Alternate 2 $929,420.00 $845,484.00 $1,039,070.00Additive Alternate 3 1 Mobilization LS 1 $36,000.00 $36,000.00 $30,000.00 $30,000.00 $25,000.00 $25,000.002 Contractor Quality Control Program (CQCP) LS 1 $15,000.00 $15,000.00 $5,000.00 $5,000.00 $12,000.00 $12,000.00

Attachment: ^Bid Tabulation (4.11(d)--Authorize contract change order with Tullis & Approve AOS BID TABULATION FOR:

RECOSNTRUCTION OF TERMINAL BUILDING ACCESS ROADS, PHASE 2 Bid Schedule No.: 5257Job No.: 9943 ENGINEER'S EST Tullis, Inc. S.T. Rhoades Constructions, Inc.*11/30/2021 UNIT UNIT UNIT

ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRICE TOTAL 3 Construction Staking and Survey Layout LS 1 $10,000.00 $10,000.00 $5,000.00 $5,000.00 $3,000.00 $3,000.00 4 Miscellaneous Removals and Site Preparation LS 1 $5,000.00 $5,000.00 $3,000.00 $3,000.00 $1,500.00 $1,500.00 5 Electrical Demolition LS 1 $35,000.00 $35,000.00 $25,000.00 $25,000.00 $12,000.00 $12,000.006 1W2" Sch 40 Conduit native Backfill LF 180 $20.00 $3,600.00 $40.00 $7,200.00 $40.00 $7,200.00 7 1W4" Sch 40 Conduit native Backfill LF 2570 $25.00 $64,250.00 $50.00 $128,500.00 $45.00 $115,650.00 8 Utility 2E Pullbox EA 3 $4,000.00 $12,000.00 $1,500.00 $4,500.00 $1,700.00 $5,100.00 9 Utility 3E Pullbox EA 8 $5,500.00 $44,000.00 $2,000.00 $16,000.00 $2,350.00 $18,800.00 10 Fiber Pullbox 36"x36"x36" H20 Rated Lid EA 6 $5,500.00 $33,000.00 $6,000.00 $36,000.00 $7,200.00 $43,200.00 11 25' Single Arm Streetlight and LED Luminaire EA 7 $12,500.00 $87,500.00 $6,000.00 $42,000.00 $7,200.00 $50,400.00 12 Retrofit (E) 25' Single Arm Streetlight with LED Luminaire EA 1 $1,500.00 $1,500.00 $1,000.00 $1,000.00 $1,200.00 $1,200.00 13 2#6, 1#6 GND, Type USE2/RHW-2 AL Cable LF 370 $7.50 $2,775.00 $7.00 $2,590.00 $8.00 $2,960.00 14 2#1/0, 1#6 GND, Type USE2/RHW-2 AL Cable LF 70 $10.50 $735.00 $10.00 $700.00 $11.00 $770.00 15 3#4/0, 1#2/0, 1#6 GND, Type USE-2/RHW-2 AL cable LF 280 $15.00 $4,200.00 $15.00 $4,200.00 $17.00 $4,760.00 16 2#350, 1#4/0, 1#6 GND, Type USE-2/RHW-2 AL Cable LF 300 $20.00 $6,000.00 $20.00 $6,000.00 $24.00 $7,200.00 17 Utility Transformer Pad 10'x10' EA 1 $2,500.00 $2,500.00 $6,500.00 $6,500.00 $8,000.00 $8,000.0018 Utility 3'x5' Splice Box with Concrete Pad EA 2 $10,000.00 $20,000.00 $5,000.00 $10,000.00 $6,000.00 $12,000.00Total Additive Alternate 3 $383,060.00 $333,190.00 $330,740.00 TOTAL BASE BID $2,237,650.00 $1,584,520.00 $2,404,246.00Shaded areas indicate corrections made in accordance with the Special Provisions.*Evidence of Competency & Financial Responsibility not submitted with bids as required by General Provisions 20-02 Qualification of Bidders.

Attachment: ^Bid Tabulation (4.11(d)--Authorize contract change order with Tullis & Approve AOS BID TABULATION FOR:

RECOSNTRUCTION OF TERMINAL BUILDING ACCES
Bid Schedule No.: 5257Job No.: 994311/30/2021

ITEM DESCRIPTION UNIT QTY
Base Bid
1 Mobilization LS 1
2 Contractor Quality Control Program (CQCP) LS 1
3 Safety and Traffic Control LS 1
4 Construction Staking and Survey Layout LS 1
5 Miscellaneous Removals and Site Preparation LS 1
6 Temporary Access Roads LS 1
7 Temporary Chain-Link Fence LF 2908
Remove Concrete Curb and Gutter LF 3930
9 Pavement Removal SY 9190
10 Crack Repair LF 1500
11 Removal of Foreign Substances/contaminates SF 570
12 Removal of 18-inch RCP Storm Drain Pipe LF 200
13 Removal of Inlets/Manholes EA 314
Removal of Inlets/Manholes over Box Culvert EA 4
15 Tree Removal EA 3116
Installation and Removal of Silt Fence LF 980
17 Prepare Water Pollution Control Plan LS 1
18 Water Pollution Control LS 119
Additional Erosion Control
Work T&M 1
20 Environmentally Sensitive Area (ESA) Fencing LF 940
21 Unclassified Excavation CY 520
22 Subgrade Preparation SY 10500
23 In-Place Drying Techniques SY 4650
24 Lime-Treated Subgrade SY 9300
25 Lime TON 31026
Crushed Aggregate Base Course CY 2330
Jasen Abel Construction, Inc.* AVERAGE

UNIT UNIT UNIT

PRICE TOTAL PRICE TOTAL PRICE
$669,275.00 $669,275.00 $298,091.67$150,555.00 $150,555.00 $100,185.00 $69,900.00 $69,900.00 $46,633.33$25,000.00 $25,000.00 $21,333.33$50,000.00 $50,000.00 $37,000.00$69,900.00 $69,900.00 $49,966.67 $95.00 $27,550.00 $88.00$25.00 $98,250.00 $15.00
$9.00 $82,710.00 $9.33
$25.00 $37,500.00 $14.33$57.00 $32,490.00 $23.67$45.00 $9,000.00 $42.67 $750.00 $2,250.00 $750.00
$1,500.00 $6,000.00 $1,250.00$3,000.00 $93,000.00 $1,300.00 $7.50 $7,350.00 $6.50
$4,500.00 $4,500.00 $2,083.33
$50,000.00 $50,000.00 $20,166.67
$9,950.00 $9,950.00 $3,483.67
$18.00 $16,920.00 $9.67
$150.00 $78,000.00 $110.00
$20.00 $210,000.00 $10.42
$8.00 $37,200.00 $10.33$8.95 $83,235.00 $10.65
$295.00 $91,450.00 $270.00
$57.50 $133,975.00 $73.83

Attachment: ^Bid Tabulation (4.11(d)--Authorize contract change order with Tullis & Approve AOS BID TABULATION FOR:

RECOSNTRUCTION OF TERMINAL BUILDING ACCES
Bid Schedule No.: 5257Job No.: 994311/30/2021

ITEM DESCRIPTION UNIT QTY
27 Recycled Base CY 270
28 Asphalt Mixture Surface
Course TON 2370
29 Concrete Pavement SF 680
30 Seal Coat SY 3630
31 Emulsified Asphalt Tack Coat TON 3.132 Curb and Gutter (6") LF 390033 Concrete Curb (6") LF 19034 Sidewalk (4" PCC) SF 1076035 Curb Ramp, Type ‘C’ EA 636 Driveway (Commercial or Residential) EA 4
37 Thermoplastic Pavement Markings SF 780
38 Thermoplastic Traffic Striping SF 102039
Storm Drain Pipe (18" RCP, Class IV) LF 200
40 Catch Basin No. 3 EA 341 Catch Basin over Box Culvert EA 4 42 Concrete Cross Gutter SF 1220
43 Street Sign on Existing Post EA 14
44 Street Sign on New Post EA 2345
Adjust Water Valve Box to
Grade EA 2
46 Seeding ACRE 1
47 1W2" Sch 40 Conduit Native Backfill LF 430
48 Utility 2E Pullbox EA 6
49 Salvage 25' Single Arm Streetlight and Relocate, Retrofit (E) EA 1 50 25' Single Arm Streetlight and LED Luminaire EA 5
51 Retrofit (E) 25' Single Arm Streetlight with LED Luminaire EA 13 52 Retrofit (E) 25' Double Arm Streetlight with LED Luminaire EA 1 Jasen Abel Construction, Inc.* AVERAGE

UNIT UNIT UNIT

PRICE TOTAL PRICE TOTAL PRICE
$57.50 $15,525.00 $140.83
$149.00 $353,130.00 $135.67
$25.00 $17,000.00 $23.33
$9.00 $32,670.00 $6.67
$1,250.00 $3,875.00 $783.33
$38.00 $148,200.00 $36.67$33.00 $6,270.00 $41.33$14.66 $157,741.60 $11.64 $3,130.00 $18,780.00 $3,393.33$8,231.00 $32,924.00 $7,377.00 $10.50 $8,190.00 $9.83$10.50 $10,710.00 $8.50
$245.00 $49,000.00 $180.00
$3,500.00 $10,500.00 $3,666.67$3,000.00 $12,000.00 $5,333.33 $15.85 $19,337.00 $25.03
$250.00 $3,500.00 $266.67$350.00 $8,050.00 $491.67$950.00 $1,900.00 $783.33 $10,000.00 $10,000.00 $7,966.67
$57.00 $24,510.00 $44.00
$1,725.00 $10,350.00 $1,675.00$6,600.00 $6,600.00 $6,200.00$6,950.00 $34,750.00 $6,650.00$1,500.00 $19,500.00 $1,233.33$3,000.00 $3,000.00 $1,733.33

Attachment: ^Bid Tabulation (4.11(d)--Authorize contract change order with Tullis & Approve AOS BID TABULATION FOR:

RECOSNTRUCTION OF TERMINAL BUILDING ACCES
Bid Schedule No.: 5257Job No.: 994311/30/2021

ITEM DESCRIPTION UNIT QTY
53 2#6, 1#6 GND, Type USE2/RHW-2 AL Cable LF 670
54 2#1/0, 1#6 GND, Type USE 2-
/RHW-2 AL Cable LF 260Total Base BidAdditive Alternate 1 1 Mobilization LS 1
2 Contractor Quality Control Program (CQCP) LS 1
3 Safety and Traffic Control LS 1
4 Construction Staking and Survey and Survey Layout LS 1 5 Miscellaneous Removals and Site Preparation LS 1
6 Remove Concrete Curb and Gutter LF 1100
7 Pavement Removal SY 1800
8 Prepare Water Pollution Control LS 1
9 Water Pollution Control LS 1
10 Additional Erosion Control
Work T&M 1
11 Unclassified Excavation CY 250
12 Subgrade Preparation SY 2130
13 In-Place Drying Techniques SY 960
14 Lime-Treated Subgrade SY 1910
15 Lime TON 7016
Crushed Aggregate Base Course CY 480
17 Recycled Base CY 60
18 Asphalt Mixture Surface
Course TON 520
19 Emulsified Asphalt Tack Coat TON 0.720 Curb and Gutter (6") LF 560 21 Concrete Curb (6") LF 490
22 Sidewalk (4" PCC) SF 2070
23 Curb Ramp, Type A EA 1
Jasen Abel Construction, Inc.* AVERAGE

UNIT UNIT UNIT

PRICE TOTAL PRICE TOTAL PRICE
$8.00 $5,360.00 $7.67
$11.50 $2,990.00 $10.83
$3,172,322.60 $2,387,029.53
$206,800.00 $206,800.00 $103,933.33
$99,700.00 $99,700.00 $43,233.33$45,000.00 $45,000.00 $26,666.67 $5,500.00 $5,500.00 $8,333.33
$50,000.00 $50,000.00 $26,300.00
$25.00 $27,500.00 $20.00
$9.00 $16,200.00 $14.33
$1,500.00 $1,500.00 $750.00
$20,000.00 $20,000.00 $7,500.00
$9,500.00 $9,500.00 $3,333.67
$75.00 $18,750.00 $138.33$20.00 $42,600.00 $11.67
$8.00 $7,680.00 $13.00$8.95 $17,094.50 $13.98
$295.00 $20,650.00 $308.33
$75.00 $36,000.00 $95.00$75.00 $4,500.00 $191.67
$159.00 $82,680.00 $160.67
$10,000.00 $7,000.00 $3,700.00
$38.00 $21,280.00 $39.33$33.00 $16,170.00 $31.00$14.66 $30,346.20 $14.22 $3,500.00 $3,500.00 $4,833.33

Attachment: ^Bid Tabulation (4.11(d)--Authorize contract change order with Tullis & Approve AOS BID TABULATION FOR:

RECOSNTRUCTION OF TERMINAL BUILDING ACCES
Bid Schedule No.: 5257Job No.: 994311/30/2021

ITEM DESCRIPTION UNIT QTY
24 Thermoplastic Pavement Markings SF 100
25 Thermoplastic Traffic Striping SF 23026 Street Sign on Existing Post EA 1 27 Street Sign on New Post EA 128 Seeding ACRE 0.1
29 Landscape LS 130 Utility 2E Pullbox EA 1
31 25' Double Arm Streetlight and LED Luminaire EA 1
32 Retrofit (E) 25' Double Arm Streetlight with LED Luminaire EA 1 33 2#6, 1#6 GND, Type USE2/RHW-2 AL Cable LF 230Total Additive Alternate 1 Additive Alternate 2
1 Mobilization LS 12
Contractor Quality Control Program (CQCP) LS 1
3 Safety and Traffic Control LS 14
Construction Staking and Survey Layout LS 1
5 Miscellaneous Removals and Site Preparation LS 1
6 Remove Concrete Curb and Gutter LF 1730
7 Pavement Removal SY 3570
8 Tree Removal EA 249
Prepare Water Pollution Control Plan LS 1
10 Water Pollution Control LS 111
Additional Erosion Control
Work T&M 1
12 Unclassified Excavation CY 680
13 Subgrade Preparation SY 4120
14 In-Place Drying Techniques SY 1940
15 Lime-Treated Subgrade SY 3870
Jasen Abel Construction, Inc.* AVERAGE

UNIT UNIT UNIT

PRICE TOTAL PRICE TOTAL PRICE
$10.50 $1,050.00 $9.83$10.50 $2,415.00 $8.50
$250.00 $250.00 $283.33$300.00 $300.00 $516.67
$100,000.00 $10,000.00 $37,966.67
$40,000.00 $40,000.00 $29,400.00
$2,500.00 $2,500.00 $2,233.33$7,950.00 $7,950.00 $8,483.33$1,500.00 $1,500.00 $1,566.67 $10.00 $2,300.00 $8.33
$858,215.70 $653,912.23
$93,737.00 $93,737.00 $77,912.33$30,000.00 $30,000.00 $25,666.67$45,000.00 $45,000.00 $18,500.00$11,000.00 $11,000.00 $12,000.00$50,000.00 $50,000.00 $20,833.33 $25.00 $43,250.00 $16.67
$9.00 $32,130.00 $11.33
$3,000.00 $72,000.00 $1,466.67$1,500.00 $1,500.00 $750.00 $30,000.00 $30,000.00 $11,833.33
$9,950.00 $9,950.00 $3,483.67
$150.00 $102,000.00 $118.33
$20.00 $82,400.00 $13.33$17.00 $32,980.00 $14.33$12.95 $50,116.50 $15.98

Attachment: ^Bid Tabulation (4.11(d)--Authorize contract change order with Tullis & Approve AOS BID TABULATION FOR:

RECOSNTRUCTION OF TERMINAL BUILDING ACCES
Bid Schedule No.: 5257Job No.: 994311/30/2021

ITEM DESCRIPTION UNIT QTY
16 Lime TON 13017
Crushed Aggregate Base Course CY 970
18 Recycled Base CY 60
19 Asphalt Mixture Surface
Course TON 950
20 Emulsified Asphalt Tack Coat TON 1.321 Seal Coat SY -168 22 Curb and Gutter (6") LF 154023 Sidewalk (4" PCC) SF 219024 Curb Ramp, Type B EA 225 Driveway (Commercial or Residential) EA 3
26 Concrete Pavement SF 13027
Thermoplastic Pavement Markings SF 200
28 Thermoplastic Traffic Stripe SF 58029 Concrete Cross Gutter SF 144030 Street Sign on Existing Post EA 5 31 Street Sign on New Post EA 232 Sanitary Sewer Lateral (6") LF 30 33 Adjust Sanitary Sewer Manhole
to Grade EA 3
34 Adjust Water Valve Box to
Grade EA 9
35 1W4" Sch 40 Conduit Native Backfill LF 340
36 Utility 3E Pullbox EA 6
37 Fiber Pullbox 36"x36"x36" H20 Rated Lid EA 6
38 Retrofit (E) 25' Single Arm Streetlight with LED Luminaire EA 5Total Additive Alternate 2Additive Alternate 3 1 Mobilization LS 12
Contractor Quality Control Program (CQCP) LS 1
Jasen Abel Construction, Inc.* AVERAGE

UNIT UNIT UNIT

PRICE TOTAL PRICE TOTAL PRICE
$295.00 $38,350.00 $283.33
$75.00 $72,750.00 $88.33$75.00 $4,500.00 $183.33
$149.00 $141,550.00 $146.33
$10,000.00 $13,000.00 $3,700.00
$9.50 ($1,596.00) $9.17
$38.00 $58,520.00 $37.33$14.66 $32,105.40 $12.22
$3,500.00 $7,000.00 $3,966.67$8,231.00 $24,693.00 $7,493.67 $25.00 $3,250.00 $20.67$10.50 $2,100.00 $9.83$10.50 $6,090.00 $8.50$15.85 $22,824.00 $17.38 $250.00 $1,250.00 $258.33$350.00 $700.00 $616.67$230.00 $6,900.00 $376.67$950.00 $2,850.00 $1,233.33$550.00 $4,950.00 $766.67 $77.00 $26,180.00 $52.00
$3,500.00 $21,000.00 $2,633.33$8,500.00 $51,000.00 $7,166.67$1,500.00 $7,500.00 $2,566.67 $1,233,529.90 $1,039,361.30
$45,000.00 $45,000.00 $33,333.33$20,000.00 $20,000.00 $12,333.33

Attachment: ^Bid Tabulation (4.11(d)--Authorize contract change order with Tullis & Approve AOS BID TABULATION FOR:

RECOSNTRUCTION OF TERMINAL BUILDING ACCES
Bid Schedule No.: 5257Job No.: 994311/30/2021

ITEM DESCRIPTION UNIT QTY
3 Construction Staking and Survey Layout LS 1
4 Miscellaneous Removals and Site Preparation LS 1
5 Electrical Demolition LS 16
1W2" Sch 40 Conduit native Backfill LF 180
7 1W4" Sch 40 Conduit native Backfill LF 2570
8 Utility 2E Pullbox EA 3
9 Utility 3E Pullbox EA 8
10 Fiber Pullbox 36"x36"x36" H20 Rated Lid EA 6
11 25' Single Arm Streetlight and LED Luminaire EA 7
12 Retrofit (E) 25' Single Arm Streetlight with LED Luminaire EA 1 13 2#6, 1#6 GND, Type USE2/RHW-2 AL Cable LF 370
14 2#1/0, 1#6 GND, Type USE2/RHW-2 AL Cable LF 70
15 3#4/0, 1#2/0, 1#6 GND, Type USE-2/RHW-2 AL cable LF 280 16 2#350, 1#4/0, 1#6 GND, Type USE-2/RHW-2 AL Cable LF 300 17 Utility Transformer Pad 10'x10' EA 118
Utility 3'x5' Splice Box with Concrete Pad EA 2Total Additive Alternate 3 TOTAL BASE BIDShaded areas indicate corrections made in accordance w *Evidence of Competency & Financial Responsibility not
Jasen Abel Construction, Inc.* AVERAGE

UNIT UNIT UNIT

PRICE TOTAL PRICE TOTAL PRICE
$5,500.00 $5,500.00 $4,500.00
$50,000.00 $50,000.00 $18,166.67
$100,000.00 $100,000.00 $45,666.67
$57.00 $10,260.00 $45.67$77.00 $197,890.00 $57.33
$2,500.00 $7,500.00 $1,900.00$3,000.00 $24,000.00 $2,450.00$8,500.00 $51,000.00 $7,233.33$7,500.00 $52,500.00 $6,900.00$1,500.00 $1,500.00 $1,233.33 $12.00 $4,440.00 $9.00$12.00 $840.00 $11.00$18.00 $5,040.00 $16.67$24.00 $7,200.00 $22.67 $17,500.00 $17,500.00 $10,666.67
$7,500.00 $15,000.00 $6,166.67
$615,170.00 $426,366.67

AVERAGE BASE BID
$3,172,322.60 $2,387,029.53

Attachment: ^Bid Tabulation (4.11(d)--Authorize contract change order with Tullis & Approve AOS E
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SD SD (E) 18" INV 489.30 (E) 3'x6' INV 489.30 (E) TC 494.60 (E) CB #3(E) 18" INV 493.18 (E) 15" INV 493.20 (E) TC 495.55 (E) CB #3 SS SS (E) SDMH (E) RIM 494.26 (E) INV IN 488.17 (E) INV OUT 488.17 (E) INV OUT 489.26 (E) INV IN 489.26 (E) RIM 495.41 (E) SDMH G
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TRANS X:\1817600\181116.01\TECH\CAD\DRAWINGS\PHASE 2\G-021 PROJECT LAYOUT PLAN.DWG 7/5/2022 11:49:00 AM 0 100 200 Mead and Hunt, Inc. 180 Promenade Circle, Suite 240 Sacramento, CA 95834 phone: 916-971-3961 meadhunt.com X:\1817600\181116.01\TECH\CAD\DRAWINGS\PHASE 2\G-021 PROJECT LAYOUT PLAN.DWG 7/5/2022 11:49:01 AM SIGNED 11/10/21

CONSTRUCTION SET JML JML

AIR TRAFFIC

CONTROL TOWER
MUNICIPAL BLVD.

AIRPORT ROAD
WOODRUM CIR.

AIRWAY AVE. FLIGHT AVE.

AIRWAY AVE.

TAXIWAY A KNIGHTON RD
MUNICIPAL BLVD.

RECONSTRUCT

KNIGHTON ROAD

SEAL COAT

MUNICIPAL BLVD

RECONSTRUCT FLIGHT AVE

RENTAL CAR OVERFLOW
GATE 39

ELECTRICAL AND

TELECOMMUNICATION

UTILITY IMPROVEMENTS
(BID ALT 3)
GATE 42
ARFF

REDDING JET
CENTER
FEDEX

FACILITY TERMINAL

BUILDING

AIR SHASTA

CONSTRUCT SANITARY

SEWER IMPROVEMENTS

REDDING
AIR

SERVICE

STREET LIGHTING IMPROVEMENTS

ALONG KNIGHTON RD, MUNICIPAL

BLVD, WOODRUM CIR AND FLIGHT AVE

RECONSTRUCT

MUNICIPAL BLVD ROAD

RECONSTRUCT

WOODRUM CIR
LEGEND

BASE BID
BID ALTERNATE 1
BID ALTERNATE 2
BID ALTERNATE 3 (ELECTRICAL)

AIRPORT PASSENGER PARKING
Packet Pg. 311 Attachment: ^Terminal Access Roads Reconstruction Bid Alternate 2 Layout Plan (4.11(d)--Authorize contract change order with Tullis & Approve AOS Amendment with Mead & Hunt, Inc.) FIRST AMENDMENT TO AUTHORIZATION OF SERVICE #22-07
Reconstruction of Terminal Building Access Roads, Phase 2 Construction Administration
(C-8976)
The Consulting and Professional Services Agreement (C-8976) authorizes the issuance of Authorization of Service. The Authorization of Service 22-07 dated July 1, 2022, between the City of Redding, California (“City”) a municipal corporation, and Mead & Hunt, Inc. (“Consultant”) is hereby amended as follows:

SECTION 3 is amended to read in its entirety as follows:

Fee for Services. Consultant shall be compensated for services to perform the scope of work at Time-and-Expense basis not-to-exceed amount of Four Hundred Ninety-three Thousand One Hundred Eighty-one Dollars ($493,181.00) set forth in Exhibit B and B-1, attached hereto and incorporated herein by reference. These fees may not be exceeded without the written authorization from the City.

All other terms and conditions of the AOS 22-07 dated July 1, 2022, shall remain in full force and effect. The date of this Amendment shall be the date that it is signed by the City.

Packet Pg. 312 Attachment: First Amendment to AOS NO. 22-07 (C-8976) (4.11(d)--Authorize contract change order with Tullis & Approve AOS Amendment Packet Pg. 313
Attachment: First Amendment to AOS NO. 22-07 (C-8976) (4.11(d)--Authorize contract change order with Tullis & Approve AOS Amendment with

EXHIBIT A

CITY OF REDDING - REDDING MUNICIPAL AIRPORT
Reconstruction of Terminal Building Access Roads, Phase 2 Construction Administration Scope of Services
AIP Project No. 3-06-0194-XXX-2022
April 28, 2022
Revised May 17, 2022
This Scope of Services details the proposed Construction Administration Services to be provided by Mead & Hunt, Inc. (Oons ltant) for the City of Redding (City) Reconstruction of Terminal Building Access Roads, Phase 2 Project (Project) at Redding MuniciRal Airport (Airport), based on the recently completed design The work to be performed by the Contractor will include all or part of the elements as listed below. The construction co t for the Base Bid and Bid Alternate 1 work is approximately $2.19 million. The construction cost for Bid Alternate 2worl< 1s apwoximately $846,OQO, and the construction cost for Bid Alternate 3 work is approximately $333,0QO, All constrnctio cost estimates are based on bids received. Funding for this Project will be provided by a Federal Aviation Administration (FAA) Airport Improvement Program (AIP) grant and local matching funds provi ed by the City. It is anticipated the Project will commence in the summer of 2022.

Base Bid work consists of the foll
A. Reconstruction of Woodrum oximately 10,000 square
yards, including sections of Woo Terminal Building. The section of Woodrum Circle in fron ccess road to the
rental car parking lot, will be reco
1 . Removal of existing trees;

2. Removal of the existing asphalt p

3. Construction of a full pavement section (asphalt cone

4. Construction of sidewalk and curb and gutter improvements;

5. Streetlight improvements;

6. Storm drain piping and structures replacement; and

7. Signage and pavement markings.

B. Rehabilitation of Municipal Boulevard: approximately 3,700 square yards.

1. Crack repair;

2. Emulsified asphalt seal coat; and

3. Signage and pavement markings.

Packet Pg. 314 Attachment: First Amendment to AOS NO. 22-07 (C-8976) (4.11(d)--Authorize contract change order with Tullis & Approve AOS Amendment Packet Pg. 315 Attachment: First Amendment to AOS NO. 22-07 (C-8976) (4.11(d)--Authorize contract change order with Tullis & Approve AOS Amendment Packet Pg. 316 Attachment: First Amendment to AOS NO. 22-07 (C-8976) (4.11(d)--Authorize contract change order with Tullis & Approve AOS Amendment Packet Pg. 317 Attachment: First Amendment to AOS NO. 22-07 (C-8976) (4.11(d)--Authorize contract change order with Tullis & Approve AOS Amendment Packet Pg. 318 Attachment: First Amendment to AOS NO. 22-07 (C-8976) (4.11(d)--Authorize contract change order with Tullis & Approve AOS Amendment Packet Pg. 319 Attachment: First Amendment to AOS NO. 22-07 (C-8976) (4.11(d)--Authorize contract change order with Tullis & Approve AOS Amendment Packet Pg. 320 Attachment: First Amendment to AOS NO. 22-07 (C-8976) (4.11(d)--Authorize contract change order with Tullis & Approve AOS Amendment Packet Pg. 321 Attachment: First Amendment to AOS NO. 22-07 (C-8976) (4.11(d)--Authorize contract change order with Tullis & Approve AOS Amendment Packet Pg. 322 Attachment: First Amendment to AOS NO. 22-07 (C-8976) (4.11(d)--Authorize contract change order with Tullis & Approve AOS Amendment Packet Pg. 323 Attachment: First Amendment to AOS NO. 22-07 (C-8976) (4.11(d)--Authorize contract change order with Tullis & Approve AOS Amendment Packet Pg. 324 Attachment: First Amendment to AOS NO. 22-07 (C-8976) (4.11(d)--Authorize contract change order with Tullis & Approve AOS Amendment Packet Pg. 325 Attachment: First Amendment to AOS NO. 22-07 (C-8976) (4.11(d)--Authorize contract change order with Tullis & Approve AOS Amendment Packet Pg. 326 Attachment: First Amendment to AOS NO. 22-07 (C-8976) (4.11(d)--Authorize contract change order with Tullis & Approve AOS Amendment Packet Pg. 327 Attachment: First Amendment to AOS NO. 22-07 (C-8976) (4.11(d)--Authorize contract change order with Tullis & Approve AOS Amendment Packet Pg. 328 Attachment: First Amendment to AOS NO. 22-07 (C-8976) (4.11(d)--Authorize contract change order with Tullis & Approve AOS Amendment Packet Pg. 329 Attachment: First Amendment to AOS NO. 22-07 (C-8976) (4.11(d)--Authorize contract change order with Tullis & Approve AOS Amendment X:\1817600\181116.04\CFEE\Agreement\Phase 2 Contract Amendment No 1\Contract Amendment for Ph 2 Const Admin_.docx Contract Amendment No. 1
(RDD Terminal Access Roads Phase 2, Construction Administration) August 19, 2022
Jim Wadleigh
Airport Manager
City of Redding
6751 Woodrum Circle, Suite 200
Redding, CA 96002
Project Location: Redding Municipal Airport
M&H Project No: 1817600-181116.04
FAA AIP No: 3-06-0194-052-2018
M&H Project Mgr: Doug Asche, PE
Client Manager: Jeff Leonard, PE
Project Name: Reconstruction of Terminal Building Access Roads, Phase 2 Subject: Amendment No. 1 to City or Redding Authorization of Services (AOS) #22-07 (C-8976) for Construction Administration services
Dear Jim,
Mead & Hunt, Inc. (CONSULTANT) is requesting an Amendment to the above-referenced Project scope of work and associated fees, originally stated in the above-referenced AOS number / Contract, between the City of Redding (CITY) and CONSULTANT dated 7/1/2022. This Amendment will result in an increase of work and fees to the current Contract.

The CITY agrees that the CONSULTANT shall provide professional consulting services for the Project as set forth in this Amendment and the CITY shall provide payment for those services as provided for in this Amendment.

A detailed description of our understanding of the Amended Project Scope of Services, Schedule, and Compensation is provided below.

The original project scope included providing Construction Administration services and Materials Testing for the awarded Base Bid and Bid Alternate 1 for the project, which included improvements to the remaining portions of Woodrum Circle not reconstructed in Phase 1, reconstruction of approximately 1,250 linear feet of Municipal Boulevard, and Knighton Road from Airport Road to Municipal Boulevard. The City has now requested that the Phase 2 project be expanded to include Bid Alternate 2, which includes the reconstruction of approximately 1,000 linear feet of Flight Avenue from Airport Road to Gate 42.

Specifically, the original contract / scope dated July 1, 2022 shall be amended as follows:

SECTION 1 – PROJECT MANAGEMENT
• Task 1.1 Project Management – Add Bid Alternate 2 (1.1.b) Additional Project management required for the addition of Bid Alternate 2.

EXHIBIT B-1
Packet Pg. 330 Attachment: First Amendment to AOS NO. 22-07 (C-8976) (4.11(d)--Authorize contract change order with Tullis & Approve AOS Amendment Jim Wadleigh, Airports Manager
August 19, 2022

MEAD & HUNT, INC.

X:\1817600\181116.04\CFEE\Agreement\Phase 2 Contract Amendment No 1\Contract Amendment for Ph 2 Const Admin_.docx SECTION 2 – PRE-CONSTRUCTION SERVICES
• Task 2.3 Review Submittals (2.3.b)
An additional 5 Submittals are anticipated with the addition of Bid Alternate 2.

SECTION 3 – CONSTRUCTION ADMINISTRATION SERVICES
• Task 3.1 Construction Administration (3.1.b)
Construction Administration tasks for an additional 34 working days of construction. • Task 3.2 Requests for Information (3.2.b)
An additional 10 RFIs and 5 change orders are budgeted for. • Task 3.3 Site Visits During Construction (3.3.b)
An additional 4 site visits are anticipated.
• Task 3.4 Weekly FAA Progress Reports (3.4.b)
An additional 7 weekly reports are anticipated.
• Task 3.5 Progress Payment Review (3.5.b)
An additional 2 progress payment applications are anticipated. • Task 3.6 Certified Payroll Review (3.6.b)
An additional 7 weeks of Certified Payroll Review are anticipated.

SECTION 4 – CONSTRUCTION OBSERVATION
• Task 3.1 Daily Construction Observation by RPR
An additional 34 working days are anticipated.

SECTION 5 – MATERIALS TESTING
• Task 5.1 Materials Testing (5.1.b) (Sub - CGI)
An additional $10,800 of materials testing is anticipated.

SECTION 6 – POST-CONSTRUCTION SERVICES
• Task 6.1.1 Final Inspection (6.1.1.b)
An additional final inspection will be required for the Bid Alternative 2 work. • Task 6.1.2 Final Punch List (6.1.2.b
An additional final punch list will be required for the Bid Alternative 2 work. • Task 6.2 Record Drawing Preparation (6.2.b)
An additional 10 sheets of record drawings will be prepared. • Task 6.3 Final Construction Report Preparation (6.3.b) Additional effort required to include Bid Alternate 2 in the final construction report.

The following table, summarized the costs associated with the changes stated above as broken down by Section. The Sections, task hours, and costs are detailed on the enclosed Attachment.

Packet Pg. 331 Attachment: First Amendment to AOS NO. 22-07 (C-8976) (4.11(d)--Authorize contract change order with Tullis & Approve AOS Amendment Jim Wadleigh, Airports Manager
August 19, 2022

MEAD & HUNT, INC.

X:\1817600\181116.04\CFEE\Agreement\Phase 2 Contract Amendment No 1\Contract Amendment for Ph 2 Const Admin_.docx

SCHEDULE OF COMPLETION
Revised
The Consultant will complete the work called for under Sections 1-5 on a schedule submitted by the Contractor and approved by the City. Construction is expected to begin in July 2022 and be completed by December 2022.

The Consultant will complete the work called for under Section 6 within 30 working days of the receipt of a copy of the Notice of Completion filed by the City.

SERVICES PROVIDED BY THE CITY AND EXCLUDED SERVICES
No Changes.

COMPENSATION FOR SERVICES
Form of compensation for work as described in this Amendment will be in accordance with the original Contract C-8976 and AOS No. #22-07. This Amendment results in an increase of fees in the amount of One Hundred Thirty-four Thousand Six Hundred Four Dollars ($134,604.00), resulting in a revised total contract amount of Four Hundred Ninety-three Thousand One Hundred Eighty-one Dollars ($493,181.00).

Respectfully submitted by,
MEAD & HUNT, Inc.

Doug Asche, P.E.

Project Manager
Attachment:

Amendment 1 - RDD Terminal Access Roads Phase 2 CA Cost Breakdown with for Bid Alt 2 Section
Current
Contract
Amount
Additional
Project Scope to
Include Bid Alt 2

1. Section 1 - Project Management (T&E) $13,566 $4,619

2. Section 2 – Pre-Construction Services (T&E) $30,340 $2,382

3. Section 3 – Construction Administration Services (T&E) $123,311 $46,131

4. Section 4 – Construction Observation (T&E) $129,384 $61,920

5. Section 5 – Materials Testing (T&E) $30,000 $10,800

6. Section 6 – Post-Construction Services (T&E) $31,976 $8,752 Sub Total: $358,577 $134,604
Project Total with Bid Alt 2: $493,181
Requested Amount for this Amendment: $134,604.00
Packet Pg. 332 Attachment: First Amendment to AOS NO. 22-07 (C-8976) (4.11(d)--Authorize contract change order with Tullis & Approve AOS Amendment Attachment 1
Redding Municipal Airport
Senior Associate
Sr Proj Engineer /
Project Manager
Project Engineer
Senior Engineer
Engineer III
Engineer II
Engineer I
Technician III, RPR
Administrative
Assistant
Clerical
Auto Rental
(Per Day)
Lodging (per Day)
Meals
(Per Diam)
Subconsultant
(Cost + 15%)
$337 $261 $221 $210 $163 $151 $136 $144 $115 $90 $115 $96 $59 1

1.1.a Project Management - Base Bid and Bid Alt. 1 4 38 20

1.1.b Project Management - Bid Alt. 2 1 12 10 $ 4,619.00 Subtotal Section 1 - Project Management 5 50 0 0 0 0 0 0 30 0 0 0 0 0 $ 4,619.00

2.1 Pre-Construction Conference - Base Bid, Bid Alternates 1 and 2 15 10 2 1 2

2.2 Prepare Construction Documents - Base Bid, Bid Alternates 1 and 2 2 10 12 6

2.3.a Review Submittals - Base Bid and Bid Alternate 1 (10 estimated) 2 16 20 5

2.3.b Review Submittals - Bid Alternate 2 (5 additional estimated) 2 5 5 $ 2,382.00

2.4 Prepare Construction Management Plan - Base Bid and all alternates 2 2 24 8 2 2

2.5 Quality Control / Quality Assurance Workshop - Base Bid and all alternates 12 4 10 2 Subtotal Section 2 - Pre-construction Services 0 35 23 10 0 65 8 27 12 0 1 0 2 $ - $ 2,382.00

3.1.a Construction Administration - Base Bid and Bid Alt. 1 73 73 54 8

3.1.b Construction Administration - Bid Alt. 2 34 34 18 $ 16,724.00

3.2.a Requests for Information - Base Bid & Bid Alt 1 - RFI (12) and COs (5) 20 28 12 6

3.2.b Requests for Information - Bid Alt 2 - RFI (10) and COs (5) 15 17 3 2 $ 7,554.00

3.3.a Site Visits During Construction - Base Bid and Bid Alt. 1 (8 estimated) 40 40 8 4

3.3.b Site Visits During Construction - Bid Alt. 2 (4 estimated) 20 20 4 2 $ 9,006.00

3.4.a Weekly FAA Progress Reports - Base Bid and Bid Alt. 1 (18 reports) 4 5 36 4

3.4.b Weekly FAA Progress Reports - Bid Alt. 2 (7 additional reports) 2 2 14 2 $ 2,652.00

3.5.a Progress Payment Review - Base Bid and Bid Alt. 1 (7 estimated) 7 13 21

3.5.b Progress Payment Review - Bid Alt. 2 (2 additional estimated) 2 0 6 $ 1,132.00

3.6.a Certified Payroll Review - Base Bid & Bid Alt. 1 (18 weeks estimated) 6 12 216

3.6.b Certified Payroll Review - Bid Alt. 2 (7 additional weeks estimated) 3 4 84 $ 9,063.00 Subtotal Section 3 - Construction Administration Services 0 226 248 15 0 0 0 149 314 8 12 0 6 $ - $ 46,131.00 Additional Cost for Bid
Alternate 2
SECTION 1 - PROJECT MANAGEMENT (T&E)
SECTION 2 - PRE-CONSTRUCTION SERVICES
SECTION 3 - CONSTRUCTION ADMINISTRATION SERVICES (T&E)
Reconstruction of Terminal Building Access Roads, Phase 2 Date: 8/18/2022 Construction Administration Services Cost Estimate - Amendment 1 (add Bid Alt. 2) SECTIONS and TASKS
Labor Classifications and Rates Expenses
X:\1817600\181116.04\CFEE\Agreement\Phase 2 Contract Amendment No 1\Amendment 1 - RDD Terminal Access Roads Phase 2 CA Cost Breakdown with for Bid Alt 2.xlsx 1 of 2 8/18/2022 Packet Pg. 333 Attachment: First Amendment to AOS NO. 22-07 (C-8976) (4.11(d)--Authorize contract change order with Tullis & Approve AOS Amendment with Mead & Hunt, Inc.) Attachment 1
Redding Municipal Airport
Senior Associate
Sr Proj Engineer /
Project Manager
Project Engineer
Senior Engineer
Engineer III
Engineer II
Engineer I
Technician III, RPR
Administrative
Assistant
Clerical
Auto Rental
(Per Day)
Lodging (per Day)
Meals
(Per Diam)
Subconsultant
(Cost + 15%)
$337 $261 $221 $210 $163 $151 $136 $144 $115 $90 $115 $96 $59 1 Additional Cost for Bid
Alternate 2
Reconstruction of Terminal Building Access Roads, Phase 2 Date: 8/18/2022 Construction Administration Services Cost Estimate - Amendment 1 (add Bid Alt. 2) SECTIONS and TASKS
Labor Classifications and Rates Expenses

4.1.a Daily Construction Observation by RPR - Base Bid and Bid Alt. 1 (66 days) 726 92 92 92

4.1.b Daily Construction Observation by RPR - Bid Alt. 2 (34 additional days) 340 48 48 48 $ 61,920.00 Subtotal Section 4 - Construction Observation 0 0 0 0 0 0 0 1066 0 0 140 140 140 $ - $ 61,920.00

5.1.a Materials Testing (Sub CGI) - Base Bid and Bid Alt. 1 $ 30,000.00

5.1.b Materials Testing (Sub CGI) - Bid Alt. 2 $ 10,800.00 $ 10,800.00 Subtotal Section 5 - Materials Testing 0 0 0 0 0 0 0 0 0 0 0 0 0 $ 40,800.00 $ 10,800.00

6.1.1.a Final Inspection for Base Bid and Bid Alternate 1 8 16 8 2 2

6.1.1.b Final Inspection for Bid Alternate 2 0 10 0 1 1 $ 2,197.00

6.1.2.a Final Punch List for Base Bid and Bid Alternate 1 0 4 20 1 1

6.1.2.b Final Punch List for Bid Alternate 2 0 2 10 $ 1,570.00

6.1.3.a Final Construction Certification for Base Bid and Bid Alternates 1, 2, and 3 1 2 3

6.2.a Record Drawing Preparation for Base Bid and Bid Alternate 1 1 3 40 16

6.2.b Record Drawing Preparation for Bid Alternate 2 16 8 $ 3,224.00

6.3.a Final Construction Report Preparation for Base Bid and Bid Alternate 1 2 16 40 12

6.3.b Final Construction Report Preparation effort for Bid Alternate 2 1 1 10 2 $ 1,761.00 Subtotal Section 6 - Post-construction Services 0 13 54 0 0 0 56 112 17 0 4 0 4 $ - $ 8,752.00 $ 134,604.00
SECTION 6 - POST-CONSTRUCTION SERVICES (T&E)
PROJECT BUDGET BID ALTERNATIVE 2
SECTION 4 - CONSTRUCTION OBSERVATION (T&E)
SECTION 5 - MATERIALS TESTING (T&E)
X:\1817600\181116.04\CFEE\Agreement\Phase 2 Contract Amendment No 1\Amendment 1 - RDD Terminal Access Roads Phase 2 CA Cost Breakdown with for Bid Alt 2.xlsx 2 of 2 8/18/2022 Packet Pg. 334 Attachment: First Amendment to AOS NO. 22-07 (C-8976) (4.11(d)--Authorize contract change order with Tullis & Approve AOS Amendment with Mead & Hunt, Inc.)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following actions relative to Bid Schedule No. 5257 (Job No. 9943) Reconstruction of Terminal Building Access Roads Project Phase 2:
(1) Award to Tullis, Inc. in the amount of $1,584,520 for the Base Bid, and an additional $596,460 for Additive Alternate 1;
(2) Approve an additional $421,577 to cover the cost of administration and inspection fees; and $343,000 for project development costs;
(3) Approve $218,000 to provide construction contingency funding; (4) Find that the Project is categorically exempt from review under the California Environmental Quality Act per Section 15301 - Existing Facilities, and Section 15302 – Replacement or Reconstruction; and
(5) Approve Authorization of Service (AOS) No. 22-07, Construction Administration Services for the Reconstruction of the Terminal Building Access Roads, Phase 2, with Mead & Hunt, Inc. (C-8976), for a total cost not to exceed $358,577.

Fiscal Impact
The Reconstruction of Terminal Building Access Roads Project (Project) is being 100 percent federally funded by the Federal Aviation Administration (FAA). At its meeting on December 18, 2018, the City Council (City) adopted a budget resolution appropriating $6,750,000 to complete the full project. Phase 1 construction was recently completed, and now Phase 2 can be awarded, and construction began.

MEETING DATE: June 21, 2022
ITEM NO. 4.11(k)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(k)--Award Bid Schedule No. 5257 (Job Order No. 9943) Reconstruction of Terminal Building Access Roads Phase 2 and Approve Authorization of Service No. 22-07 with Mead & Hunt, Inc. for Construction Administration Services Chuck Aukland, Public
Works Director
Packet Pg. 335 Attachment: Previous Staff Report 6-21-2022 (4.11(d)--Authorize contract change order with Tullis & Approve AOS Amendment with Mead & Report to Redding City Council June 15, 2022
Re: 4.11(k)--Award Bid Schedule No. 5257 Reconstruction of Terminal Roads Page 2 Cost Summary
Item Estimated
Project Development Costs $343,000
Construction Contract + Contingency $2,398,980
Contract Administration, Inspection, Testing $421,577
Total Project Costs $3,163,557
Project cost components are estimates, and some shifting of the project development, construction management, and construction contingency funds may be necessary to balance the project within the approved budget.

Alternative Action
The Council may choose not to award the bid for the Reconstruction of the Terminal Building Access Roads Project – Phase 2, and also not award the Authorization of Service and provide staff with alternate direction. Without this project, the terminal building access road will require continued repair and maintenance, and without the Authorization of Service, the project will not move forward, and FAA grant funds will go unused.

Background/Analysis
Attached is a tabulation of bids received and opened on November 30, 2021, for the Reconstruction of the Terminal Building Access Roads Project – Phase 2. The low bid in the amount of $1,584,520 was received from Tullis, Inc., of Redding, California. The engineer's estimate was $2,237,650. Total project development costs for this project are estimated to be $343,000. Project development costs include engineering, surveying, right-of-way, environmental, consultant services, and permit fees. There is $6,750,000 budgeted for the total project. Staff intends to utilize Mead & Hunt, Inc. for construction management services due to workload management. Per the Consulting and Professional Services Agreement executed on July 23, 2021, and attached to this report, a new Authorization of Service ($358,577) is needed for each phase of the project, which will provide guidance on compensation and scope.

This project includes the reconstruction of the remaining portions of Woodrum Circle that were not completed as part of Phase 1, along with segments of Municipal Boulevard (approximately 1250 feet long by 46 feet wide) and Knighton Road (approximately 300 feet long by 72 feet wide). The reconstruction will consist of new asphalt, lime-treated subgrade, sidewalk, and curb and gutter replacement. In addition, some storm drain system replacements and new pavement markings will be applied, as well as street lights, fixtures, and signage installed.

Staff has determined that the project qualifies as Categorically Exempt from environmental review under California Environmental Quality Act Guidelines, per Sections 15301 and 15302.

Class 1 exemptions include minor alteration of existing public facilities, and Class 2 exemptions include the replacement or reconstruction of existing structures or facilities. The project will result in no expansion of use, the facilities will be replaced on the same site, and the facilities will have substantially the same purpose and capacity. The project has been reviewed for sensitive resources and will not have a significant effect on biological or cultural resources such as threatened or endangered species or their habitats, sensitive vegetation communities, tribal lands, or tribal cultural resources. The project has no potential to have a significant effect on the Packet Pg. 336 Attachment: Previous Staff Report 6-21-2022 (4.11(d)--Authorize contract change order with Tullis & Approve AOS Amendment with Mead & Report to Redding City Council June 15, 2022
Re: 4.11(k)--Award Bid Schedule No. 5257 Reconstruction of Terminal Roads Page 3 environment. On October 5, 2020, the FAA made a determination that the project is Categorically Excluded pursuant to FAA Order 1050.1F as it relates to the National Environmental Policy Act of 1969, as amended.

Council Priority/City Manager Goals
• This agenda item is a routine operational item.

Attachments
^Bid Tab
^Location Map
^Notice of Exemption
C-8976
Amended C-8976
FAA NEPA CE 2020 10 05
Packet Pg. 337 Attachment: Previous Staff Report 6-21-2022 (4.11(d)--Authorize contract change order with Tullis & Approve AOS Amendment with Mead &

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize the Mayor to approve the final map for Luke Estates Subdivision (S-01-09) contingent on the approval of the formation of Landscape Maintenance District 01-22; and direct the City Clerk to file the map with the Shasta County Recorder.

Fiscal Impact
There will be cumulative impacts to the Public Works Department due to the increase in publicstreet infrastructure requiring annual maintenance, especially the asphalt pavement. The project will generate an incremental increase in State of California gas-tax funds based on population and point-of-origin sales; however, the increase in these revenues falls short of the anticipated annualized maintenance cost.

In addition, there will be an incremental increase in the City of Redding (City) utilities costs due to the additional infrastructure. Generally, except for the Storm Drain Utility, sufficient revenue is generated by monthly use charges to offset any increase in annual maintenance costs. The Storm Drain Utility is challenged with increasing requirements that current rates do not cover.

Alternative Action
The City Council may choose not to approve the final map. This option requires a finding that the subdivision is not being developed in accordance with the conditions of the approved tentative map or in conformance with the State Subdivision Map Act.

Background/Analysis
The Luke Estates Subdivision (S-01-09) was approved by the Planning Commission on January 14, 2020. Attached is a map showing the subdivision, which is located south of Old Alturas Road and east of Oak Mesa Lane at the end of Kathleen Way.

MEETING DATE: September 6, 2022
ITEM NO. 4.11(e)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(e)--Approve Final Map for Luke Estates Subdivision (S-01-09) Chuck Aukland, Public
Works Director
Packet Pg. 338
Report to Redding City Council August 29, 2022
Re: 4.11(e)--Final Map-Luke Estates Subdivision Page 2
The developer, Nouvant Homes, Inc., has submitted the final map and all other required data, which has been checked and approved by various City departments. Relevant subdivision map conditions of approval have been met and the subdivision is complete.

Environmental Review
On November 24, 2009, after a public hearing, the City of Redding Planning Commission adopted a Negative Declaration and approved the Tentative Subdivision Map Application S-1- 09, Luke Estates Subdivision. No further action is required.

Council Priority/City Manager Goals
• This agenda item is a routine operational item.
c: Ryan Masterson, Fire Marshal
Sue MacSween, Development Services Technician
Ken Iwamura, Public Works Department
Kyle Jones, Public Works Department
Joseph Forseth-Deshais, Parks Division
Attachments
^Final Map
^Location Map
Packet Pg. 339
Packet Pg. 340 Attachment: ^Final Map (4.11(e)--Final Map-Luke Estates Subdivision) Packet Pg. 341 Attachment: ^Final Map (4.11(e)--Final Map-Luke Estates Subdivision) Packet Pg. 342 Attachment: ^Final Map (4.11(e)--Final Map-Luke Estates Subdivision) Packet Pg. 343 Attachment: ^Final Map (4.11(e)--Final Map-Luke Estates Subdivision) Packet Pg. 344
Attachment: ^Location Map (4.11(e)--Final Map-Luke Estates Subdivision)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize the Public Works Department to submit a grant application for a total amount not to exceed $2,500,000 for Highway Safety Improvement Program funds to the California Department of Transportation for leading pedestrian interval signal operations and for retroreflective tape upgrades to existing traffic signal controllers for visibility improvement at various locations.

Fiscal Impact
The project application does not financially obligate the City of Redding (City) in any way.

Should the City be successful in obtaining the program funds, the City would be required to match at least 10 percent of the project’s total cost. The engineering estimates are being developed and the cost for the project is expected to be approximately $2,500,000. The approximate $250,000 in matching funds is anticipated to come from local gas tax revenues or other grant or fee sources. Final determination will be made if the application is successful in being awarded Highway Safety Improvement Program (HSIP) funds.

Alternative Action
The City Council (Council) may choose to direct staff not to apply for HSIP funds, or provide an alternative direction.

Background/Analysis
The HSIP is a federal program that funds transportation related safety projects. Typical project types include traffic signal installation, intersection improvements, lane reductions, pavement markings and delineation, and bicycle and pedestrian improvements adjacent to roadways. The City has typically been successful in obtaining HSIP funding. Projects previously awarded are the Hartnell Avenue Safety Improvements Project, Buenaventura Boulevard Widening, Old MEETING DATE: September 6, 2022
ITEM NO. 4.11(f)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(f)--Grant Application for Highway Safety Improvement Program Project Funds
Chuck Aukland, Public
Works Director
Packet Pg. 345
Report to Redding City Council August 29, 2022
Re: 4.11(f)--Highway Safety Improvement Program Grant Page 2 Oregon Trail/Oasis Road/Akrich Street intersection improvements, Lake Boulevard median improvements, Churn Creek Road Widening, Cypress Avenue Pedestrian Crossing, Victor Avenue Pedestrian Safety Improvements, Systemic Intersection Safety Lighting, Protected Left Turn Signal Operations and Systemic Pedestrian Safety projects.

Staff is recommending the City apply for a grant to fund the following project:
• Systemic Leading Pedestrian Interval Project: The proposed project will enhance pedestrian safety in crosswalks at the signalized intersections by giving pedestrians the opportunity to enter an intersection three to seven seconds before vehicles are given a green light. With this head start, pedestrians can better establish their presence in the crosswalk before vehicles have priority to turn left. Leading pedestrian intervals provide increased visibility of crossing pedestrians, reduced conflicts between pedestrians and vehicles, increased likelihood of motorists yielding to pedestrians, and enhanced safety for pedestrians who may be slower to start into the intersection. Staff has seen good success at intersections in the downtown area including East Street at Tehama Street.

In addition to the leading pedestrian interval signal timing improvements, the project includes the installation of retroreflective yellow tape borders on the signal head back plates at each intersection. This enables the traffic signals to be more visible at night in the event of a power outage, so that motorists will be able to identify and treat them as an all-way stop. Similar improvements have been made in recent years to the State-owned signals throughout the City.

Environmental Review
A grant application and award is not a project defined under California Environmental Quality Act, and no further action is required. Should the City secure funding for the proposed project, the required environmental review will be conducted.

Council Priority/City Manager Goals
• Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
• Economic Development – “Facilitate and become a catalyst for economic development in Redding to create jobs, retain current businesses and attract new ones, and encourage investment in the community.”
Attachments
^Project Locations
^Location Map
Packet Pg. 346
Packet Pg. 347 Attachment: ^Project Locations (4.11(f)--Highway Safety Improvement Program Grant) Packet Pg. 348 Attachment: ^Location Map (4.11(f)--Highway Safety Improvement Program Grant)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize staff to reduce retention withheld to one percent and release $223,914.62 to Tullis, Inc., the contractor for Bid Schedule No. 5183 (Job No. 2611) Girvan Road Railroad Crossing Improvements and South Redding Bikeway and Pedestrian Trail Projects.

Fiscal Impact
There will be no fiscal impact to the project as release of these withheld funds will be used to pay subcontractors for work already completed. Retention is withheld from progress payments for numerous reasons, one of which being to cover claims that arise from underpayment to subcontractors. The release of these withheld funds will satisfy this condition.

Alternative Action
The City Council (Council) may choose not to reduce retention to Tullis, Inc., and provide staff with alternate direction. Without this release, the City of Redding (City) would continue to withhold five percent retention on previous and forthcoming project progress payments until project completion which is currently unknown. This would cause Tullis, Inc., and its subcontractors to continue carrying the burden of covering costs without compensation.

Background/Analysis
At its regular meeting on February 16, 2021, the Council awarded the construction contract for the Girvan Railroad Crossing Improvements and South Redding Bikeway and Pedestrian Trail (SRBPT) Project to the low bidder, Tullis, Inc., of Redding, California, in the amount of $5,661,872. Tullis, Inc., began work in June 2021, and was substantially complete in November 2021. As part of the project, Union Pacific Railroad (UPRR), an agency partner, would upgrade the railroad crossing facility once the intersection improvements were completed. Since MEETING DATE: September 6, 2022
ITEM NO. 4.11(g)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(g)--Approve a Partial Retention Release for Bid Schedule No. 5183 (Job No. 2611) Girvan Road Railroad Crossing Improvements and South Redding Bikeway and Pedestrian Trail Project
Chuck Aukland, Public
Works Director
Packet Pg. 349
Report to Redding City Council August 29, 2022
Re: 4.11(g)--Retention Reduction BS 5183 Girvan Rd RR Crossing Improv & S Rdg Bikeway & Ped Trail Proj Page 2
November 2021, UPRR has been working toward completing the crossing work, and a time of completion for this work is currently unknown. As such, Tullis, Inc., has formally requested, in the attached letter, a partial release of retention that would reduce monies withheld to one percent. Per Public Contract Code (PCC) section 9203, “at any time after 50 percent of the work has been completed, if the legislative body finds that satisfactory progress is being made, it may make any of the remaining progress payments in full for actual work completed.” As 95 percent of the contract has been completed to date, staff is requesting, in accordance with PCC and longstanding City practices to release partial retention when the work is affected outside the contractor’s control, that retention withheld be reduced to one percent and all other monies withheld be released to the contractor.

Environmental Review
On February 2, 2021, the Council found the Girvan Project and the SRBPT Project to be Categorically Exempt from review under the California Environmental Quality Act Guidelines Section 15301(c) – Existing Facilities and Section 15304(h) – Minor Alterations to Land.

On July 11, 2017, California Department of Transportation determined that the Girvan project was Categorically Excluded from review under the National Environmental Policy Act, per 23 CFR 771.117(c): activity (c)(26) – Modernization of a Highway.

Council Priority/City Manager Goals
• Public Safety – “Work to improve all aspects of public safety to help people feel secure and safe where they live, work and play in the City of Redding.” Attachments
^Tullis Letter
^Location Map
Previous Staff Report 2-16-21
Packet Pg. 350
Packet Pg. 351
Attachment: ^Tullis Letter (4.11(g)--Retention Reduction BS 5183 Girvan Rd RR Crossing Improv & S Rdg Bikeway & Ped Trail Proj) Packet Pg. 352 Attachment: ^Location Map (4.11(g)--Retention Reduction BS 5183 Girvan Rd RR Crossing Improv & S Rdg Bikeway & Ped Trail Proj)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following actions relative to Bid Schedule No. 5183 (Job No. 2611) Girvan Road Railroad Crossing Improvements and South Redding Bikeway and Pedestrian Trail Projects:
(1) Award to Tullis Inc. in the amount of $5,661,872.05; (2) Approve $1,098,000 to cover the cost of administration and inspections fees; and $1,300,000 for project development cost;
(3) Approve $1,040,000 to provide construction contingency funding; (4) Authorize City Manager to approve additional increase in either the construction management or construction contingency amounts up to a total of $500,000; (5) Adopt Resolution approving and adopting the 76th Amendment to City Budget Resolution No. 2019-050 appropriating $1,000,100 in funding for the project; (6) Authorize the Mayor to execute contract amendment No. 2 (75LX314A2) with Caltrans to increase the contract amount to $8,234,750; and
(7) Authorize the City Manager to execute any future required amendments to Caltrans contract no. 75LX314.

Fiscal Impact
The Girvan Road Railroad Crossing Improvement Project (Girvan Project) is 100 percent funded by the Federal Section 130 Program, Federal Project Number STPLR-7500(255) through a grant contract with the California Department of Transportation (Caltrans). On September 19, 2017, the City Council (Council) Accepted a Federal Section 130 grant in the amount of $7,234,650 and authorized the Mayor to execute contract 75LX314 with Caltrans for the Girvan Project. On April, 30, 2020, the Mayor signed the first amendment to extend the contract to July, 26, 2022. Prior to advertising the project for construction bids, an additional $1,000,100 was secured based upon the engineer’s estimate at the time and the anticipated construction costs to fully fund the project. The City of Redding (City) received a favorable bid from the low bidder and anticipated project costs are now within the original MEETING DATE: February 16, 2021
ITEM NO. 4.11(a)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(a)--Award Bid Schedule No. 5183 (Job No. 2611) Girvan Road Railroad Crossing Improvements and South Redding Bikeway and Pedestrian Trail Project and Approve Budget Resolution
Chuck Aukland, Public
Works Director
Packet Pg. 353 Attachment: Previous Staff Report 2-16-21 (4.11(g)--Retention Reduction BS 5183 Girvan Rd RR Crossing Improv & S Rdg Bikeway & Ped Trail Report to Redding City Council February 9, 2021
Re: 4.11(a)--Award BS 5183 Girvan Rd RR Crossing Improv & S Rdg Bikeway & Ped Trail ProjPage 2 project budget. However, due to the complexity of this project and coordination with Union Pacific Railroad, Caltrans recommended that the additional funding be included in the project as additional construction contingency funding. The recommended contract amendment and budget resolution will increase the Section 130 grant funding amount to $8,234,750.

The South Redding Bikeway and Pedestrian Trail Project (SRBP), a separate and distinct project, is funded by multiple partners including: Shasta Regional Transportation Agency (SRTA) in the amount of $393,490; Caltrans in the amount of $314,000; and the balance ($ 8 5 0 , 0 0 0 ) from t h e City of Redding (City) Streets Division Funds for a total project cost of $1,557,490. The City is coordinating with SRTA and anticipates approval for additional funding. Also, Caltrans is considering more funding as well. The additional SRTA and/or Caltrans funding will offset costs budgeted from Streets Funds. Staff is also looking at potential project modifications, including lighting type, which can be accomplished during construction to limit the cost impacts to the Street Funds.

Cost Summary

GIRVAN SRBP
Item Estimated Estimated
Project Development Costs $1,100,000 $200,000
Construction Contract + Contingency $5,517,823 $1,184,049 Contract Administration, Inspection, Testing $930,000 $168,000 Additional City Manager Authority $500,000 -
Subtotal Project Costs $8,047,823 $1,552,049
Total Project Costs (Combined) $9,599,872
Subtotal Budgeted Amount $8,234,750 $1,557,490
Total Budgeted Amount (Combined) $9,792,240
Project cost components are estimates and some shifting of the project development, construction management, and construction contingency funds may be necessary to balance the project within the approved budget.

Alternative Action
The City Council may choose not to award the project to Tullis, Inc. and provide staff with alternate direction. Without this project, the improvements at the Girvan Railroad Crossing and the bike and pedestrian trail will not be constructed. This would jeopardize Caltrans funding and the City may be responsible for reimbursing costs to date for the Girvan and/or pedestrian trail project(s).

Background/Analysis
Attached is a tabulation of bids received and opened on January 28, 2021, for the Girvan Road Railroad Crossing Improvement and South Redding Bikeway and Pedestrian Trail Projects. The low bid in the amount of $5,661,872 was received from Tullis, Inc., of Redding, California. The engineer's estimate was $7,105,834. Total project development costs for both projects are estimated to be $1,300,000. Project development costs include engineering, surveying, right-of-way, environmental, consultant services and permit fees. With adoption of the attached budget resolution, sufficient funds will be available for project award.

Packet Pg. 354 Attachment: Previous Staff Report 2-16-21 (4.11(g)--Retention Reduction BS 5183 Girvan Rd RR Crossing Improv & S Rdg Bikeway & Ped Trail Report to Redding City Council February 9, 2021
Re: 4.11(a)--Award BS 5183 Girvan Rd RR Crossing Improv & S Rdg Bikeway & Ped Trail ProjPage 3 Girvan Road forms a three-legged intersection with Eastside Road east of the Union Pacific Railroad (UPRR) tracks and is stop controlled at this time. Due to the proximity of the tracks, the intersection also functions as part of a four-legged intersection with State Route (SR) 273, and the intersection west of the tracks is controlled by traffic signals that are owned and operated by Caltrans. The at-grade crossing has three tracks. UPRR has reported a number of vehicles stopped on the tracks, unsafe motorist movements, rough crossing complaints and high centering, and queuing on the tracks. The crossing is currently equipped with two railroad warning devices; railroad advanced warning signage, and pavement markings. There is also a significant need for pedestrian improvements in and around the Girvan Road crossing. There is a Redding Area Bus Authority (RABA) stop on Eastside Road as well as significant pedestrian activity generated from the residential neighborhoods to the east that cross SR 273 at this location. Proposed improvements include bicycle and pedestrian facilities from the RABA stop along the north side, including a path of travel across the tracks, and linking areas of Westside Road/Girvan Road to SR 273/Rancheria Road. The existing crosswalk on the south side of Highway 273 will be removed. Also, to accommodate these improvements and reduce the significant difference in grade over the tracks, the project will require mainline SR 273 to be raised two to three feet with appropriate tapers and transitions.

The South Redding Bikeway and Pedestrian Study, funded with a Local Community Benefit Committee Indian Gaming Grant, was completed in 2013. The Study identified potential facility improvements for bicycle and pedestrian access in south Redding in the vicinity of the Win-River Casino. The City developed a project in cooperation with Caltrans and SRTA that will include a separated 10 to 12 foot multi-use trail running south from the Girvan intersection, along the west side of SR 273 within the Caltrans right of way and connect to the pedestrian facilities fronting the Casino. The proposed trail will be asphalt concrete with an onstructure connection to the bridge over Clear Creek with the installation of a new concrete barrier that will separate the trail traffic from vehicle traffic. The project also includes, grading, storm drains, lighting and other miscellaneous items of work.

Due to overlapping construction limits, the impact to the traveling public and the associated economies of scale, the Girvan Project and the SRBP Project were combined under one project for construction. Costs for each project will be tracked separately.

On February 2, 2021, the Council found the Girvan Project and the SRBP Project to be Categorically Exempt from review under the California Environmental Quality Act Guidelines Section 15301(c) – Existing Facilities and Section 15304(h) – Minor Alterations to Land.

Council Priority/City Manager Goals
• Public Safety – “Work to improve all aspects of public safety to help people feel secure and safe where they live, work and play in the City of Redding.” Attachments
Resolution
Location Map
Bid Tabulation
Second Amendment to CalTrans Contract No: 75LX314
02-02-2021 Staff Report item 4.11(b) (available online) Packet Pg. 355 Attachment: Previous Staff Report 2-16-21 (4.11(g)--Retention Reduction BS 5183 Girvan Rd RR Crossing Improv & S Rdg Bikeway & Ped Trail RESOLUTION NO. 2021-____

A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 76TH AMENDMENT TO CITY BUDGET RESOLUTION NO. 2019-050
APPROPRIATING $1,000,100 FOR THE GIRVAN ROAD RAILROAD CROSSING IMPROVEMENTS FOR FISCAL YEAR 2020-21

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDDING THAT Budget Resolution No. 2019-050 be and is hereby amended as follows:

FUND DIVISION DESCRIPTION INCREASE DECREASE
128 566 Transportation-Capital Project
Fund
$1,000,100
THAT account titles and numbers requiring adjustments by this Resolution are as follows:

USE SOURCE

OF FUNDS OF FUNDS
Increase (Decrease) Revenues
128-566-06-2650-18 Federal Grant Capital-Transportation $ 1,000,100 Increase Expenditures
128-566-4783-07 Girvan Road Railroad Crossing $1,000,100 Total $ 1,000,100 $ 1,000,100
THAT the purpose is to appropriate $1,000,100 for the Girvan Road Railroad Crossing Improvements project for fiscal year 2020-21.

I HEREBY CERTIFY that the foregoing resolution was introduced at a regular meeting of the City Council of the City of Redding on the 16th day of February, 2021, and was duly adopted at said meeting by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ERIN D. RESNER, Mayor
ATTEST: FORM APPROVAL:

PAMELA MIZE, City Clerk BARRY E. DeWALT, City Attorney
Packet Pg. 356 Attachment: Previous Staff Report 2-16-21 (4.11(g)--Retention Reduction BS 5183 Girvan Rd RR Crossing Improv & S Rdg Bikeway & Ped Trail Packet Pg. 357 Attachment: Previous Staff Report 2-16-21 (4.11(g)--Retention Reduction BS 5183 Girvan Rd RR Crossing Improv & S Rdg Bikeway & Ped Trail Shaded areas indicate corrections made in accordance with the special provisions.

BID TABULATION FOR:

Construction of Girvan Road Railroad Crossing Improvements and South Redding Bikeway and Pedestrian Trail Project Bid Schedule No.: 5183
Job No.: 2611 ENGINEER'S EST Tullis, Inc. J.F. Shea, Inc. 1/28/2021 UNIT UNIT UNIT

ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRICE TOTAL

GIRVAN ROAD RAILROAD

CROSSING
1 CONSTRUCTION SURVEYS LS 1 $20,000.00 $20,000.00 $50,000.00 $50,000.00 $54,780.00 $54,780.00 2 RAILROAD FLAGGING LS 1 $70,000.00 $70,000.00 $60,060.00 $60,060.00 $93,500.00 $93,500.00 3 LEAD COMPLIANCE PLAN LS 1 $2,000.00 $2,000.00 $1,470.00 $1,470.00 $1,350.00 $1,350.00 4 DEVELOP WATER SUPPLY LS 1 $15,000.00 $15,000.00 $3,800.00 $3,800.00 $8,250.00 $8,250.00 5 CONSTRUCTION AREA
SIGNS LS 1 $60,000.00 $60,000.00 $22,750.00 $22,750.00 $25,025.00 $25,025.00 6 TRAFFIC CONTROL SYSTEM LS 1 $200,000.00 $200,000.00 $325,000.00 $325,000.00 $361,445.00 $361,445.00 7 FLASHING ARROW SIGN EA 2 $2,700.00 $5,400.00 $600.00 $1,200.00 $645.00 $1,290.00 8 TYPE III BARRICADE EA 64 $140.00 $8,960.00 $58.00 $3,712.00 $64.00 $4,096.00 9 TEMPORARY PAVEMENT
MARKING (PAINT) SQFT 1729 $8.00 $13,832.00 $3.00 $5,187.00 $4.00 $6,916.00 10 TEMPORARY TRAFFIC
STRIPE (PAINT) LF 25670 $0.75 $19,252.50 $0.30 $7,701.00 $0.30 $7,701.00 11 CHANNELIZER (SURFACE
MOUNTED) EA 410 $45.00 $18,450.00 $29.00 $11,890.00 $32.00 $13,120.00 12 PORTABLE DELINEATOR EA 138 $40.00 $5,520.00 $20.00 $2,760.00 $22.00 $3,036.00 13 PORTABLE RADAR SPEED
FEEDBACK SIGN SYSTEMS LS 1 $12,000.00 $12,000.00 $25,000.00 $25,000.00 $16,950.00 $16,950.00 14 TEMPOARAY PEDESTRIAN
SHUTTLE DAY 40 $1,000.00 $40,000.00 $1,600.00 $64,000.00 $2,365.00 $94,600.00 15 PORTABLE CHANGEABLE
MESSAGE SIGN (LS) LS 1 $20,000.00 $20,000.00 $12,000.00 $12,000.00 $14,080.00 $14,080.00 16 TEMPORARY RAILING (TYPE
K) LF 8740 $22.00 $192,280.00 $8.00 $69,920.00 $15.00 $131,100.00 17 ALTERNATIVE TEMPORARY
CRASH CUSHION EA 4 $3,150.00 $12,600.00 $1,500.00 $6,000.00 $4,890.00 $19,560.00 18 JOB SITE MANAGEMENT LS 1 $25,000.00 $25,000.00 $3,000.00 $3,000.00 $37,775.00 $37,775.00 19 PREPARE STORM WATER

POLLUTION PREVENTION
PLAN LS 1 $25,000.00 $25,000.00 $2,000.00 $2,000.00 $875.00 $875.00 20 STORM WATER ANNUAL
REPORT EA 1 $2,000.00 $2,000.00 $750.00 $750.00 $1,095.00 $1,095.00 21 TEMPORARY DRAINAGE
INLET PROTECTION EA 7 $350.00 $2,450.00 $200.00 $1,400.00 $355.00 $2,485.00 Packet Pg. 358 Attachment: Previous Staff Report 2-16-21 (4.11(g)--Retention Reduction BS 5183 Girvan Rd RR Crossing Shaded areas indicate corrections made in accordance with the special provisions.

BID TABULATION FOR:

Construction of Girvan Road Railroad Crossing Improvements and South Redding Bikeway and Pedestrian Trail Project Bid Schedule No.: 5183
Job No.: 2611 ENGINEER'S EST Tullis, Inc. J.F. Shea, Inc. 1/28/2021 UNIT UNIT UNIT

ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRICE TOTAL 22 TEMPORARY
CONSTRUCTION ENTRANCE EA 6 $3,100.00 $18,600.00 $250.00 $1,500.00 $4,292.00 $25,752.00 23 STREET SWEEPING LS 1 $30,000.00 $30,000.00 $10,000.00 $10,000.00 $18,700.00 $18,700.00 24 TEMPORARY CONCRETE
WASHOUT LS 1 $15,000.00 $15,000.00 $3,000.00 $3,000.00 $1,650.00 $1,650.00 25 TREATED WOOD WASTE LB 945 $1.80 $1,701.00 $1.35 $1,275.75 $2.00 $1,890.00 26 ADJUST FIRE HYDRANT EA 1 $1,000.00 $1,000.00 $2,600.00 $2,600.00 $6,128.00 $6,128.00 27 REMOVE PLANTER EA 3 $5,000.00 $15,000.00 $200.00 $600.00 $1,185.00 $3,555.00 28 RESET CONCRETE BLOCKS EA 4 $150.00 $600.00 $125.00 $500.00 $890.00 $3,560.00 29 CLEARING AND GRUBBING
(LS) LS 1 $60,000.00 $60,000.00 $10,000.00 $10,000.00 $30,222.00 $30,222.00 30 REMOVE TREE EA 7 $2,500.00 $17,500.00 $1,500.00 $10,500.00 $1,829.00 $12,803.00 31(F) ROADWAY EXCAVATION CY 5670 $85.00 $481,950.00 $60.00 $340,200.00 $53.00 $300,510.00 32 SHOULDER BACKING TON 410 $13.00 $5,330.00 $65.00 $26,650.00 $57.00 $23,370.00 33 RELOCATE WATER METER EA 2 $1,000.00 $2,000.00 $275.00 $550.00 $3,330.00 $6,660.00 34 RELOCATE IRRIGATION
CONTROLLER EA 1 $1,000.00 $1,000.00 $5,500.00 $5,500.00 $5,866.00 $5,866.00 35 MAINTAIN EXISTING
PLANTED AREAS LS 1 $2,000.00 $2,000.00 $16,100.00 $16,100.00 $13,750.00 $13,750.00 36 BONDED FIBER MATRIX
(SQFT) SQFT 67086 $0.70 $46,960.20 $0.35 $23,480.10 $0.40 $26,834.40 37 FIBER ROLLS LF 6160 $10.00 $61,600.00 $5.00 $30,800.00 $5.50 $33,880.00 38 COMPOST (CY) CY 363 $95.00 $34,485.00 $45.00 $16,335.00 $85.00 $30,855.00 39 CLASS 2 AGGREGATE BASE
(CY) CY 5069 $100.00 $506,900.00 $65.00 $329,485.00 $83.00 $420,727.00 40 DRAIN ROCK CY 26 $100.00 $2,600.00 $100.00 $2,600.00 $251.00 $6,526.00 40a ASPHALT-RUBBER BINDER TON 34 $750.00 $25,500.00 $1,750.00 $59,500.00 $1,925.00 $65,450.00 40b PRECOATED SCREENINGS TON 250 $185.00 $46,250.00 $50.00 $12,500.00 $33.00 $8,250.00 41 SLURRY SEAL TON 6 $570.00 $3,420.00 $2,700.00 $16,200.00 $2,970.00 $17,820.00 42 HOT MIX ASPHALT (TYPE A) TON 4168 $130.00 $541,840.00 $110.00 $458,480.00 $167.00 $696,056.00 43 RUBBERIZED HOT MIX
ASPHALT (GAP GRADED) TON 3512 $135.00 $474,120.00 $120.00 $421,440.00 $198.00 $695,376.00 44 RUBBERIZED HOT MIX

ASPHALT-OPEN GRADED
(OPEN GRADED FRICTION
COURSE) TON 1756 $135.00 $237,060.00 $120.00 $210,720.00 $173.00 $303,788.00 Packet Pg. 359 Attachment: Previous Staff Report 2-16-21 (4.11(g)--Retention Reduction BS 5183 Girvan Rd RR Crossing Shaded areas indicate corrections made in accordance with the special provisions.

BID TABULATION FOR:

Construction of Girvan Road Railroad Crossing Improvements and South Redding Bikeway and Pedestrian Trail Project Bid Schedule No.: 5183
Job No.: 2611 ENGINEER'S EST Tullis, Inc. J.F. Shea, Inc. 1/28/2021 UNIT UNIT UNIT

ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRICE TOTAL 45 PLACE HOT MIX ASPHALT
DIKE (TYPE A) LF 30 $65.00 $1,950.00 $41.00 $1,230.00 $11.00 $330.00 46 PLACE HOT MIX ASPHALT
DIKE (TYPE D) LF 46 $65.00 $2,990.00 $41.00 $1,886.00 $11.00 $506.00 47 PLACE HOT MIX ASPHALT
(MISCELLANEOUS AREA) SQYD 4 $350.00 $1,400.00 $250.00 $1,000.00 $321.00 $1,284.00 48 TACK COAT TON 23 $1,200.00 $27,600.00 $400.00 $9,200.00 $620.00 $14,260.00 49 COLD PLANE ASPHALT
CONCRETE PAVEMENT SQYD 14509 $6.50 $94,308.50 $5.25 $76,172.25 $6.00 $87,054.00 50(F)

STRUCTURAL CONCRETE,
HEADWALL CY 1 $3,000.00 $3,000.00 $6,000.00 $6,000.00 $2,200.00 $2,200.00 51(F)

STRUCTURAL CONCRETE,
DRAINAGE INLET CY 5 $2,600.00 $13,000.00 $2,300.00 $11,500.00 $2,635.00 $13,175.00 52(F)

MINOR CONCRETE (MINOR
STRUCTURE) CY 75 $2,600.00 $195,000.00 $805.00 $60,375.00 $868.00 $65,100.00 53 MINOR CONCRETE
(BACKFILL) CY 33 $475.00 $15,675.00 $150.00 $4,950.00 $740.00 $24,420.00 54 TYPE 2 MANHOLE EA 3 $5,000.00 $15,000.00 $5,700.00 $17,100.00 $5,650.00 $16,950.00 55 CATCH BASIN NO. 3 EA 3 $5,000.00 $15,000.00 $2,800.00 $8,400.00 $9,275.00 $27,825.00 56 SIDEWALK UNDERDRAIN EA 2 $4,000.00 $8,000.00 $1,500.00 $3,000.00 $1,650.00 $3,300.00 57 12" PLASTIC PIPE LF 187 $200.00 $37,400.00 $105.00 $19,635.00 $102.00 $19,074.00 58 15" PLASTIC PIPE LF 127 $196.00 $24,892.00 $185.00 $23,495.00 $164.00 $20,828.00 59 18" PLASTIC PIPE LF 48 $165.00 $7,920.00 $235.00 $11,280.00 $440.00 $21,120.00 60 18" REINFORCED
CONCRETE PIPE LF 93 $300.00 $27,900.00 $200.00 $18,600.00 $300.00 $27,900.00 61 24” REINFORCED
CONCRETE PIPE LF 146 $305.00 $44,530.00 $225.00 $32,850.00 $435.00 $63,510.00 62 30" REINFORCED
CONCRETE PIPE LF 402 $310.00 $124,620.00 $200.00 $80,400.00 $340.00 $136,680.00 63 36" REINFORCED
CONCRETE PIPE LF 245 $330.00 $80,850.00 $265.00 $64,925.00 $331.00 $81,095.00 64 14" X 23" ELLIPTICAL

REINFORCED CONCRETE
PIPE LF 182 $350.00 $63,700.00 $185.00 $33,670.00 $308.00 $56,056.00 65 18" CONCRETE FLARED END
SECTION EA 1 $1,080.00 $1,080.00 $800.00 $800.00 $3,745.00 $3,745.00 66 18" ALTERNATIVE FLARED
END SECTION EA 1 $1,025.00 $1,025.00 $250.00 $250.00 $1,225.00 $1,225.00 67 BOX MANHOLE EA 1 $4,900.00 $4,900.00 $4,750.00 $4,750.00 $9,350.00 $9,350.00 Packet Pg. 360 Attachment: Previous Staff Report 2-16-21 (4.11(g)--Retention Reduction BS 5183 Girvan Rd RR Crossing Shaded areas indicate corrections made in accordance with the special provisions.

BID TABULATION FOR:

Construction of Girvan Road Railroad Crossing Improvements and South Redding Bikeway and Pedestrian Trail Project Bid Schedule No.: 5183
Job No.: 2611 ENGINEER'S EST Tullis, Inc. J.F. Shea, Inc. 1/28/2021 UNIT UNIT UNIT

ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRICE TOTAL 68 REMOVE PIPE (LF) LF 797 $55.00 $43,835.00 $20.00 $15,940.00 $108.00 $86,076.00 69 REMOVE INLET EA 3 $1,025.00 $3,075.00 $250.00 $750.00 $2,683.00 $8,049.00 70 REMOVE MANHOLE EA 1 $1,750.00 $1,750.00 $1,000.00 $1,000.00 $2,015.00 $2,015.00 71 ADJUST MANHOLE EA 4 $2,200.00 $8,800.00 $700.00 $2,800.00 $2,045.00 $8,180.00 72 MODIFY MANHOLE EA 1 $3,500.00 $3,500.00 $5,000.00 $5,000.00 $13,000.00 $13,000.00 73 ADJUST FRAME AND COVER
TO GRADE EA 1 $1,100.00 $1,100.00 $650.00 $650.00 $3,990.00 $3,990.00 74 ADJUST VALVE BOX FRAME
AND COVER TO GRADE EA 2 $800.00 $1,600.00 $550.00 $1,100.00 $1,995.00 $3,990.00 75 ROCK SLOPE PROTECTION
(20 lb, Class I, METHOD B)
(CY) CY 8 $250.00 $2,000.00 $200.00 $1,600.00 $355.00 $2,840.00 76 ROCK SLOPE PROTECTION
FABRIC (CLASS 8) SQYD 76 $15.00 $1,140.00 $6.00 $456.00 $40.00 $3,040.00 77 MINOR CONCRETE (CURB)
(CY) CY 44 $1,900.00 $83,600.00 $880.00 $38,720.00 $965.00 $42,460.00 78 DETECTABLE WARNING
SURFACE SQFT 241 $45.00 $10,845.00 $37.00 $8,917.00 $40.00 $9,640.00 79 MINOR CONCRETE (CURB,

GUTTER, SIDEWALK AND
DRIVEWAY) CY 207 $1,400.00 $289,800.00 $800.00 $165,600.00 $875.00 $181,125.00 80 MINOR CONCRETE (BUS
STOP) CY 30 $1,300.00 $39,000.00 $555.00 $16,650.00 $610.00 $18,300.00 81 PERVIOUS CONCRETE CY 13 $1,600.00 $20,800.00 $975.00 $12,675.00 $1,375.00 $17,875.00 82 PRE/POST CONSTRUCTION
SURVEYS EA 1 $20,000.00 $20,000.00 $3,500.00 $3,500.00 $13,335.00 $13,335.00 83(F)

MISCELLANEOUS IRON AND
STEEL LB 762 $4.20 $3,200.40 $2.00 $1,524.00 $2.00 $1,524.00 84 RESET PARKING BUMPER
(PRECAST CONCRETE) EA 7 $100.00 $700.00 $150.00 $1,050.00 $360.00 $2,520.00 85 RESET MAILBOX EA 2 $450.00 $900.00 $560.00 $1,120.00 $615.00 $1,230.00 86 OBLITERATE SURFACING SQYD 7261 $3.00 $21,783.00 $4.00 $29,044.00 $14.00 $101,654.00 87 REMOVE FENCE LF 6 $15.00 $90.00 $50.00 $300.00 $420.00 $2,520.00 88 PAVEMENT MARKER
(RETROREFLECTIVE) EA 697 $13.00 $9,061.00 $7.00 $4,879.00 $8.00 $5,576.00 89 TREATMENT BEST

MANAGEMENT PRACTICE
MARKER EA 2 $20.00 $40.00 $50.00 $100.00 $55.00 $110.00 Packet Pg. 361 Attachment: Previous Staff Report 2-16-21 (4.11(g)--Retention Reduction BS 5183 Girvan Rd RR Crossing Shaded areas indicate corrections made in accordance with the special provisions.

BID TABULATION FOR:

Construction of Girvan Road Railroad Crossing Improvements and South Redding Bikeway and Pedestrian Trail Project Bid Schedule No.: 5183
Job No.: 2611 ENGINEER'S EST Tullis, Inc. J.F. Shea, Inc. 1/28/2021 UNIT UNIT UNIT

ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRICE TOTAL 90 REMOVE ROADSIDE SIGN EA 22 $150.00 $3,300.00 $95.00 $2,090.00 $104.00 $2,288.00 91 SALVAGE ROADSIDE SIGN EA 1 $100.00 $100.00 $500.00 $500.00 $550.00 $550.00 92 RELOCATE ROADSIDE SIGNONE POST EA 1 $290.00 $290.00 $500.00 $500.00 $550.00 $550.00 93 ROADSIDE SIGN - ONE POST EA 28 $400.00 $11,200.00 $310.00 $8,680.00 $340.00 $9,520.00 94 MIDWEST GUARDRAIL
SYSTEM LF 325 $100.00 $32,500.00 $29.00 $9,425.00 $31.00 $10,075.00 95 VEGETATION CONTROL
(MINOR CONCRETE) SQYD 149 $165.00 $24,585.00 $40.00 $5,960.00 $44.00 $6,556.00 96(F) CABLE RAILING LF 88 $125.00 $11,000.00 $27.00 $2,376.00 $29.00 $2,552.00 97 END ANCHOR ASSEMBLY
(TYPE SFT) EA 2 $1,000.00 $2,000.00 $630.00 $1,260.00 $690.00 $1,380.00 98 ALTERNATIVE IN-LINE
TERMINAL SYSTEM EA 2 $3,650.00 $7,300.00 $3,000.00 $6,000.00 $3,300.00 $6,600.00 99 THERMOPLASTIC TRAFFIC

STRIPE (ENHANCED WET
NIGHT VISIBILITY) LF 33700 $1.50 $50,550.00 $1.00 $33,700.00 $1.00 $33,700.00 100

THERMOPLASTIC

PAVEMENT MARKING
(ENHANCED WET NIGHT
VISIBILITY) SQFT 3551 $10.00 $35,510.00 $7.50 $26,632.50 $8.00 $28,408.00 101

REMOVE THERMOPLASTIC
TRAFFIC STRIPE LF 17781 $1.00 $17,781.00 $0.45 $8,001.45 $0.50 $8,890.50 102

REMOVE THERMOPLASTIC
PAVEMENT MARKING SQFT 996 $5.50 $5,478.00 $2.75 $2,739.00 $3.00 $2,988.00 103

MODIFYING SIGNAL AND
LIGHTING SYSTEMS LS 1 $600,000.00 $600,000.00 $585,000.00 $585,000.00 $595,000.00 $595,000.00 104 MOBILIZATION LS 1 $622,100.00 $622,100.00 $400,000.00 $400,000.00 $620,000.00 $620,000.00 $6,204,214.60 $4,587,823.05 $6,214,100.90

SOUTH REDDING BIKEWAY
& PEDESTRAIN PROJECT
105 TRAFFIC CONTROL SYSTEM LS 1 $10,000.00 $10,000.00 $15,000.00 $15,000.00 $43,000.00 $43,000.00 106

CONSTRUCTION AREA
SIGNS LS 1 $2,000.00 $2,000.00 $3,000.00 $3,000.00 $3,300.00 $3,300.00 107

STORM WATER SAMPLING
AND ANAYSIS DAY EA 5 $1,500.00 $7,500.00 $240.00 $1,200.00 $550.00 $2,750.00 108 RAIN EVENT ACTION PLAN EA 5 $500.00 $2,500.00 $240.00 $1,200.00 $550.00 $2,750.00 Packet Pg. 362 Attachment: Previous Staff Report 2-16-21 (4.11(g)--Retention Reduction BS 5183 Girvan Rd RR Crossing Shaded areas indicate corrections made in accordance with the special provisions.

BID TABULATION FOR:

Construction of Girvan Road Railroad Crossing Improvements and South Redding Bikeway and Pedestrian Trail Project Bid Schedule No.: 5183
Job No.: 2611 ENGINEER'S EST Tullis, Inc. J.F. Shea, Inc. 1/28/2021 UNIT UNIT UNIT

ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRICE TOTAL 109

CONTRACTOR SUPPLIED

ARCHAEOLOGICAL
MONITOR LS 1 $25,000.00 $25,000.00 $10,200.00 $10,200.00 $27,500.00 $27,500.00 110
TEMPORARY HIGHVISIBILITY FENCE LF 470 $8.00 $3,760.00 $5.00 $2,350.00 $14.00 $6,580.00 111

CLEARING AND GRUBBING
(LS) LS 1 $20,000.00 $20,000.00 $10,000.00 $10,000.00 $12,000.00 $12,000.00 112(F) ROADWAY EXCAVATION CY 135 $85.00 $11,475.00 $150.00 $20,250.00 $170.00 $22,950.00 113(F) IMPORTED BORROW (CY) CY 500 $50.00 $25,000.00 $40.00 $20,000.00 $27.00 $13,500.00 114

BONDED FIBER MATRIX
(SQFT) SQFT 9040 $0.70 $6,328.00 $0.60 $5,424.00 $0.70 $6,328.00 115
CLASS 2 AGGREGATE BASE
(CY) CY 340 $100.00 $34,000.00 $75.00 $25,500.00 $73.00 $24,820.00 116 HOT MIX ASPHALT (TYPE A) TON 260 $130.00 $33,800.00 $150.00 $39,000.00 $191.00 $49,660.00 117

PLACE HOT MIX ASPHALT
DIKE (TYPE A) LF 10 $65.00 $650.00 $41.00 $410.00 $10.00 $100.00 118

PLACE HOT MIX ASPHALT
(MISCELLANEOUS AREA) SQYD 180 $80.00 $14,400.00 $7.00 $1,260.00 $75.00 $13,500.00 119

REMOVE ASPHALT

CONCRETE PAVEMENT
(SQFT) SQFT 146 $5.00 $730.00 $6.00 $876.00 $17.00 $2,482.00 120

REMOVE ASPHALT
CONCRETE DIKE LF 170 $13.00 $2,210.00 $2.00 $340.00 $22.00 $3,740.00 121

COLD PLANE ASPHALT
CONCRETE PAVEMENT SQYD 376 $6.50 $2,444.00 $18.00 $6,768.00 $27.00 $10,152.00 122(F)

STRUCTURAL CONCRETE,
HEADWALL CY 33 $2,600.00 $85,800.00 $1,700.00 $56,100.00 $1,700.00 $56,100.00 123 TYPE 1 MANHOLE EA 1 $5,000.00 $5,000.00 $6,800.00 $6,800.00 $29,200.00 $29,200.00 124 TYPE 2 MANHOLE (MOD) EA 1 $15,000.00 $15,000.00 $6,800.00 $6,800.00 $37,700.00 $37,700.00 125
36" REINFORCED
CONCRETE PIPE LF 96 $330.00 $31,680.00 $360.00 $34,560.00 $420.00 $40,320.00 126
42" REINFORCED
CONCRETE PIPE LF 26 $400.00 $10,400.00 $335.00 $8,710.00 $480.00 $12,480.00 127
54” REINFORCED
CONCRETE PIPE LF 10 $720.00 $7,200.00 $565.00 $5,650.00 $1,100.00 $11,000.00 128 REMOVE PIPE (LF) LF 16 $55.00 $880.00 $20.00 $320.00 $145.00 $2,320.00 129 RESET DOWNDRAIN EA 1 $800.00 $800.00 $300.00 $300.00 $2,685.00 $2,685.00 Packet Pg. 363 Attachment: Previous Staff Report 2-16-21 (4.11(g)--Retention Reduction BS 5183 Girvan Rd RR Crossing Shaded areas indicate corrections made in accordance with the special provisions.

BID TABULATION FOR:

Construction of Girvan Road Railroad Crossing Improvements and South Redding Bikeway and Pedestrian Trail Project Bid Schedule No.: 5183
Job No.: 2611 ENGINEER'S EST Tullis, Inc. J.F. Shea, Inc. 1/28/2021 UNIT UNIT UNIT

ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRICE TOTAL 130

MINOR CONCRETE
(MISCELLANEOUS
CONSTRUCTION) CY 7 $2,000.00 $14,000.00 $1,100.00 $7,700.00 $1,430.00 $10,010.00 131

PRE/POST CONSTRUCTION
SURVEYS EA 1 $20,000.00 $20,000.00 $3,500.00 $3,500.00 $13,330.00 $13,330.00 132(F)

MISCELLANEOUS IRON AND
STEEL LB 3321 $4.20 $13,948.20 $3.00 $9,963.00 $2.00 $6,642.00 133

FENCE (TYPE WM, METAL
POST) LF 20 $90.00 $1,800.00 $25.00 $500.00 $27.00 $540.00 134

CHAINLINK FENCE RAILING
(TYPE 7 MOD) LF 938 $100.00 $93,800.00 $32.00 $30,016.00 $35.00 $32,830.00 135 REMOVE GATE EA 1 $500.00 $500.00 $500.00 $500.00 $1,000.00 $1,000.00 136 REMOVE ROADSIDE SIGN EA 3 $150.00 $450.00 $170.00 $510.00 $175.00 $525.00 137
RELOCATE ROADSIDE SIGNONE POST EA 2 $290.00 $580.00 $250.00 $500.00 $275.00 $550.00 138

MIDWEST GUARDRAIL
SYSTEM LF 62.5 $100.00 $6,250.00 $40.00 $2,500.00 $42.00 $2,625.00 139(F) TUBULAR HANDRAILING LF 530 $80.00 $42,400.00 $95.50 $50,615.00 $105.00 $55,650.00 140(F) CABLE RAILING LF 71 $125.00 $8,875.00 $29.00 $2,059.00 $32.00 $2,272.00 141

TRANSITION RAILING (TYPE
WB-31) EA 1 $4,500.00 $4,500.00 $3,800.00 $3,800.00 $4,180.00 $4,180.00 142

ALTERNATIVE IN-LINE
TERMINAL SYSTEM EA 1 $3,650.00 $3,650.00 $3,200.00 $3,200.00 $3,520.00 $3,520.00 143

CONCRETE BARRIER (TYPE
60M) LF 398 $140.00 $55,720.00 $216.00 $85,968.00 $181.00 $72,038.00 144

CONCRETE BARRIER (TYPE
60M)(MOD) LF 10 $500.00 $5,000.00 $216.00 $2,160.00 $181.00 $1,810.00 145

CONCRTE BARRIER (TYPE
842) LF 530 $150.00 $79,500.00 $390.00 $206,700.00 $215.00 $113,950.00 146 REMOVE GUARDRAIL LF 210 $9.00 $1,890.00 $4.00 $840.00 $4.00 $840.00 147 LIGHTING SYSTEM LS 1 $100,000.00 $100,000.00 $290,000.00 $290,000.00 $280,000.00 $280,000.00 148 MOBILIZATION LS 1 $90,200.00 $90,200.00 $91,000.00 $91,000.00 $9,000.10 $9,000.10 SUBTOTAL $901,620.20 $1,074,049.00 $1,048,229.10
TOTAL - ALL CONTRACT ITEMS $7,105,834.80 $5,661,872.05 $7,262,330.00 Packet Pg. 364 Attachment: Previous Staff Report 2-16-21 (4.11(g)--Retention Reduction BS 5183 Girvan Rd RR Crossing STATE OF CALIFORNIA Contract No: 75LX314
Amendment Number 2
DEPARTMENT OF TRANSPORTATION Sheet 1 of 1
January 1, 2021
WHEREAS: Service Contract 75LX314 dated July 26, 2017, provided $7,234,650 to install concrete sidewalk, curb, gutter, traffic channelization, refuge island, bus pullout, lighting, reconfigurations, relocate driveway, drainage, at Girvan Road and the Union Pacific Railroad Company’s tracks, in the County of Shasta, CPUC No. 001C-253.30, Federal DOT No. 750503M; and WHEREAS: Amendment No. 1, extended the expiration date for Service Contract No. 75LX314, from July 26, 2020 to July 26, 2022 due to delays from finding a consultant in construction engineering, the CARR fire impacted staff resources, Union Pacific Railroad corporate restructuring and staff reduction, and new pre-emption requirements.

WHEREAS Construction bids are much higher than the estimates, the City of Redding is requesting an additional $1,000,100; NOW THEREFORE: An additional $1,000,100 are added to the contract for a total amount of $8,234,750.

All other terms and conditions of Service Contract 75LX314 as amended shall remain in full force and effect, and shall be made a part of this Amendment No. 2.

IN WITNESS WHEREOF, the parties have duly executed this contract as of the dates shown below with the effective date shown above.

CALIFORNIA DEPARTMENT OF TRANSPORTATION CITY OF REDDING Signature _ Signature
Name W. Kyle Gradinger Name
Title Division Chief, Rail and Mass Transportation Title Date Date
Unit Project ID Phase Subjob Object Amount FY Enc
Code
Encumbrance
Doc No
3811 0017000250 S 049 $8,234,750 16/17 75LX314
Item Chapter Statutes Fiscal Year
2660-102-0890 23 2016 2016/17
I hereby certify upon my own personal knowledge that budgeted funds are available for the period and purpose of the expenditure stated herein.

SERVICE CONTRACT NO: 75LX314 A/2
PROJECT NUMBER: STPLR 7500(255)
Signature of Accounting Officer Date The numbers above are to be placed on all invoices which shall be mailed to:

Caltrans Division of Rail and Mass Transportation
P.O. Box 942874, MS 74
Sacramento, CA 94274-0001
LOCAL AGENCY:

ADDRESS:

Phone:

City of Redding
777 Cypress Avenue
Redding, CA 96001
(530) 225-4170
Effective Date of Contract: July 26, 2017
Effective Date of Amendment 1: Upon Signature by all
Parties
Expiration Date of Contract after the amendment:

July 26, 2022
Packet Pg. 365 Attachment: Previous Staff Report 2-16-21 (4.11(g)--Retention Reduction BS 5183 Girvan Rd RR Crossing Improv & S Rdg Bikeway & Ped Trail

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following actions relative to Request for Proposals (Schedule No. 5182), Construction Management and Inspection Services for the Girvan Road Railroad Crossing Improvements and South Redding Bikeway and Pedestrian Trail Project (Project):
(1) Award to GHD;
(2) Authorize staff to negotiate a consulting and professional services agreement (Agreement) for a not-to-exceed fee of $950,000 with GHD; (3) Authorize the Mayor to execute an Agreement with GHD to provide Construction Management and Inspection Services;
(4) Authorize the City Manager to approve Agreement amendments not to exceed $50,000; and
(5) Find that the Project is categorically exempt from the California Environmental Quality Act per Section 15301(c) – Existing Facilities and Section 15304(h) – Minor Alterations to Land.

Fiscal Impact
Funding for the Girvan Road Railroad Crossing Improvement Project is 100 percent funded by the Federal Section 130 Program, Federal Project Number STPLR-7500(255) at nearly $8.3 million. The South Redding Bikeway and Pedestrian Trail Project is funded by the following: the Shasta Regional Transportation Agency in the amount of $393,490; the California Department of Transportation (Caltrans) in the amount of $314,000; and the balance from City of Redding (City) Streets Funds.

MEETING DATE: February 2, 2021
ITEM NO. 4.11(b)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(b)--Award Request for Proposals (Schedule No. 5182); Authorize Execution of Consulting and Professional Services Contract for the Construction Management and Inspection Services for the Girvan Road Railroad Crossing Improvement and South Redding Bikeway and Pedestrian Trail Project.

Chuck Aukland, Public
Works Director
Packet Pg. 366 Attachment: Previous Staff Report 2-16-21 (4.11(g)--Retention Reduction BS 5183 Girvan Rd RR Crossing Improv & S Rdg Bikeway & Ped Trail Report to Redding City Council January 26, 2021
Re: 4.11(b)--Request for Proposals No. 5182 Construction Management Services Page 2 Alternative Action
The City Council may choose not to award this contract, in which case City staff would be required to manage construction management and inspection.

Background/Analysis
At its regular meeting on December 20, 2016, the City Council authorized staff to apply for the State of California Public Utilities Commission Federal Section 130 Program grant funding for the Girvan Road Railroad Crossing Project. The program provides project funding for hazard elimination and safety improvement projects for railroad at-grade crossings. The City was initially awarded just over $7.2 million for the project, with an additional approval for $1 million authorized just prior to advertisement for construction bids. Staff will present the final proposed construction costs, including construction management, when the project is awarded.

Girvan Road forms a three-legged intersection with Eastside Road east of the Union Pacific Railroad (UPRR) tracks and is stop controlled at this time. Due to the proximity of the tracks, the intersection also functions as part of a four-legged intersection with State Route (SR) 273 west of the tracks controlled by traffic signals that are owned and operated by Caltrans. The at-grade crossing has three tracks. Although there is no recent collision history, UPRR has reported a number of vehicles stopped on the tracks, unsafe motorist movements, rough crossing complaints and high centering, and queuing on the tracks. The crossing is currently equipped with two railroad warning devices; railroad advanced warning signage, and pavement markings.

In addition to the operational concerns noted above, the City has also identified a need for pedestrian improvements near the Girvan Road crossing. There is a Redding Area Bus Authority (RABA) stop on Eastside Road as well as significant pedestrian activity generated from the residential neighborhoods to the east crossing SR 273 at this location. Proposed improvements include bicycle and pedestrian facilities from the RABA stop along the north side including a path of travel across the tracks and linking areas of Westside Road/Girvan Road to SR 273/Rancheria Road. The existing crosswalk on the south side of Highway 273 will be removed.

Also, to accommodate these improvements and reduce the significant difference in grade over the tracks, the project will require mainline SR 273 to be raised two to three feet with appropriate tapers and transitions.

The design phase is complete and the project began advertising for construction bids on December 21, 2020. The tentative project schedule calls for construction to begin in March 2021.

The City’s engineering staff will be managing approximately twenty projects this upcoming construction season and does not have sufficient staff to manage this large complex project without affecting the delivery of other projects. Therefore, staff has requested consultant support services for this project through a Request for Proposal (RFP).

CONSULTANT SELECTION PROCESS
In November 2020, a formal Request for Proposals (No. 5182) was advertised soliciting consultant engineering firms to support City staff in managing this construction project.

Proposals were required to include a detailed and specific scope of work and the requisite proposed fee. Five firms submitted proposals and fee schedules on December 22, 2020.

A selection panel was formed to review and rank the proposals with members from the Public Packet Pg. 367 Attachment: Previous Staff Report 2-16-21 (4.11(g)--Retention Reduction BS 5183 Girvan Rd RR Crossing Improv & S Rdg Bikeway & Ped Trail Report to Redding City Council January 26, 2021
Re: 4.11(b)--Request for Proposals No. 5182 Construction Management Services Page 3 Works Department and Caltrans. Based upon proposal review and experience, the panel ranked the firms as follows:

FIRM RANK
GHD 1
Ghirardelli Associates
TRC
2 3
Jacobs
SJ Construction Management
4 5
Proposals were evaluated based on the understanding of the scope of work, ability to meet the proposed schedule and maintain the project budget, experience and qualifications of the proposed staff, ability to work with City staff, project approach, familiarity with state and City of Redding procedures, and geographic location of the team. Applying the criteria to the proposals, the selection panel determined that GHD was the best qualified firm to provide the required services for this project.

GHD’s proposed fees were opened following the ranking, evaluated, and found to include costs reasonable and consistent with staff’s estimate of the work based on the scope of services as well as previous similar projects’ cost comparisons.

The consultant fee is estimated and the contract will be for actual work performed. However, staff recommends the approval of an additional $50,000 in contingency reserves. Contingency reserve funds may be necessary if this project continues into the spring of 2022, due to unforeseen project issues. If reserve funds are needed, an amendment to the consultant agreement will be negotiated with approval by the City Manager.

Council Priority/City Manager Goals
• This agenda item is a routine operational item.
c: Ron DeMaagd, Construction Manager
Amber Edenburn, Purchasing
Attachments
Location Map
Roadway Notice of Exemption
Bike-Ped Notice of Exemption
Packet Pg. 368 Attachment: Previous Staff Report 2-16-21 (4.11(g)--Retention Reduction BS 5183 Girvan Rd RR Crossing Improv & S Rdg Bikeway & Ped Trail Packet Pg. 369 Attachment: Previous Staff Report 2-16-21 (4.11(g)--Retention Reduction BS 5183 Girvan Rd RR Crossing Improv & S Rdg Bikeway & Ped Trail Packet Pg. 370
Attachment: Previous Staff Report 2-16-21 (4.11(g)--Retention Reduction BS 5183 Girvan Rd RR Crossing Improv & S Rdg Bikeway & Ped Trail Packet Pg. 371
Attachment: Previous Staff Report 2-16-21 (4.11(g)--Retention Reduction BS 5183 Girvan Rd RR Crossing Improv & S Rdg Bikeway & Ped Trail

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Approve addition of one full-time Public Works Maintenance Worker position and delete two full-time temporary Public Works Maintenance Worker positions within the City of Redding Wastewater Collections Division; and adopt Resolution approving the 58th Amendment to City Budget Resolution 2021-078 appropriating $0 for the creation of the full-time position.

Fiscal Impact
The approved Fiscal Year 2022-23 Wastewater Utility (Utility) budget includes four full -time temporary Public Works Maintenance Worker positions. Two of the four temporary full-time positions within the Wastewater Collections Division are proposed to be eliminated. The Utility intends to hire the third full-time temporary position this fiscal year in Spring 2023, and fill the proposed full-time position in October 2022. The fourth full-time temporary position will be held vacant this fiscal year. The savings realized with keeping one temporary full-time position vacant for the remainder of the fiscal year ensures sufficient funds are available to fill the full-time position for the remainder of this current fiscal year.

CURRENT TEMPORARY EMPLOYEE STAFFING
MEETING DATE: September 6, 2022
ITEM NO. 4.11(h)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(h)--Add One Full-time Public Works Maintenance Worker Position and Delete Two Full-Time Temporary Public Works Maintenance Worker Positions

SALARY BENEFITS
TOTAL
BUDGET
TEMPORARY POSITION #1 $16,000 $14,026 $30,026 TO BE DELETED TEMPORARY POSITION #2 $16,000 $14,026 $30,026 TO BE DELETED TEMPORARY POSITION #3 $16,000 $14,026 $30,026

TO BE LEFT VACANT
FY 2022-23
TEMPORARY POSITION #4 $16,000 $14,026 $30,026

TO BE FILLED
SPRING 2023
CURRENT $64,000 $56,104 $120,104
Chuck Aukland, Public
Works Director
Packet Pg. 372
Report to Redding City Council August 31, 2022
Re: 4.11(h)--Add one full-time PW Maintenance Worker & delete twoTemporary PW Maintenance workers Page 2

PROPOSED STAFFING

SALARY BENEFITS TOTAL BUDGET
FULL TIME $36,754 $31,235 $67,989 FILLED UPON

APPROVAL
TEMPORARY POSITION #3 $0 $0 $0 TO BE LEFT VACANT
FY 2022-23
TEMPORARY POSITION #4 $16,000 $14,026 $30,026 TO BE FILLED SPRING 2023
PROPOSED $52,754 $45,261 $98,015
Alternative Action
The City Council may choose not to authorize the addition of one full time position and deletion of the two full-time temporary Public Works Maintenance Worker positions. Staff will continue to attempt to hire temporary workers.

Background/Analysis
The City of Redding Wastewater Utility has struggled to fill and retain full-time temporary Public Works Maintenance Worker positions. The pool of qualified candidates has continued to shrink over the last few years, the hiring of temporary full-time employees takes a substantial amount of staff time and the results have been less than desirable. In best-case scenarios, it takes approximately two months to obtain a list of candidates, interview, and complete preemployment screening. The timeline is reasonable, but, unfortunately, many candidates fail preemployment screening or decide not to accept the job due to counter offers from current employers. This leaves the department short-staffed with no timeline for successful recruitment.

Staff has had some success with hiring individuals with little to no experience and providing training on some of the basic roles within the department. Many of these temporary full-time Public Works Maintenance Workers go on to accept full-time work with other departments within the City of Redding. This is a benefit to the city as a whole but leaves the department again short-staffed and back to the recruitment process. As the workload increases and the infrastructure ages, the burden to properly staff the workforce is proving to be challenging.

With the proposed addition of a full-time Public Works Maintenance Worker position, the Utility would eliminate two of the budgeted full-time temporary positions in order to offset the costs to the current budget. This proposal will minimize the impact to operations associated with long recruitment periods, failed efforts, or unsatisfactory performance of full-time temporary employees. The full-time employee will be fully trained in all aspects of the operation and maintenance of the sewer system. The Utility would benefit from the enhanced ability to field after-hour callouts and respond to emergency situations with a full-time Public Works Maintenance Worker position.

Environmental Review
This is not a project defined under the California Environmental Quality Act, and no further action is required.

Packet Pg. 373
Report to Redding City Council August 31, 2022
Re: 4.11(h)--Add one full-time PW Maintenance Worker & delete twoTemporary PW Maintenance workers Page 3
Council Priority/City Manager Goals
• This agenda item is a routine operational item.

Attachments
^Resolution
Packet Pg. 374
RESOLUTION NO. 2022-___

A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 58TH AMENDMENT TO CITY BUDGET RESOLUTION NO. 2021-078 APPROPRIATING $0 FOR THE CREATION OF ONE FULL TIME PUBLIC

WORKS MAINTENANCE WORKER POSITION AND THE DELETION OF TWO

FULL TIME TEMPORARY PUBLIC WORKS MAINTENANCE WORKERS FOR

THE WASTEWATER COLLECTION SYSTEMS DEPARTMENT FOR FISCAL YEAR 2022-23

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDDING THAT Budget Resolution No. 2021-078 be and is hereby amended as follows:

FUND DIVISION DESCRIPTION INCREASE DECREASE
145 874 WASTEWATER $0
THAT account titles and numbers requiring adjustments by this Resolution are as follows:

USE SOURCE

OF FUNDS OF FUNDS
Increase(Decrease) Expenditures
145-874-0111-01 Full Time Regular $ 36,750
145-874-0121-01 Full Time Temporary (46,760)
145-874-0174-01 Public Agency Retirement System (1,800) 145-874-0175-01 Retirement Program 11,810
Total $ - $ -
PERSONNEL FY 2022-23
Public Works Maintenance Worker 1 FTE
Public Works Maintenance Worker (1 FTE)
THAT the purpose is to appropriate $0 for the creation of one full time Public Works Maintenance Worker position and the deletion of two full time temporary Public Works Maintenance Worker positions for fiscal year 2022-23.

Packet Pg. 375 Attachment: ^Resolution (4.11(h)--Add one full-time PW Maintenance Worker & delete twoTemporary PW Maintenance workers) I HEREBY CERTIFY that the foregoing resolution was introduced at a regular meeting of the City Council of the City of Redding on the 6th day of September, 2022, and was duly adopted at said meeting by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

KRISTEN SCHREDER, Mayor
ATTEST: FORM APPROVAL:

PAMELA MIZE, City Clerk BARRY E. DeWALT, City Attorney
Packet Pg. 376 Attachment: ^Resolution (4.11(h)--Add one full-time PW Maintenance Worker & delete twoTemporary PW Maintenance workers)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following relative to the closure of a portion of Mark Street to Vehicular Traffic adjacent to 3211 Mark Street (Assessor’s Parcel No. 108-360-026):
(1) Adopt Resolution closing Mark Street north of Ellis Street to vehicular traffic except for emergency vehicles; and
(2) Find that the action is categorically exempt from review under the California Environmental Quality Act Guidelines, pursuant to Section 15061(b)(3) – Common Sense Exemption.

Fiscal Impact
There is no fiscal impact related to the closure of Mark Street.

Alternative Action
The City Council (Council) may choose not to close Mark Street, which could limit the scope of Emergency Housing Sites (EHS) operations.

Background/Analysis
Mark Street was dedicated as a 60-foot-wide public road by the recordation of the Map of Alta Subdivision in November 1938. The portion of Mark Street being considered for closure lies between Redding Area Bus Authority’s (RABA) main operational property at 3333 South Market Street and RABA owned property at 3211 Mark Street. There is no through traffic on this portion of Mark Street, and it is not being used for public vehicular access, as Mark Street dead ends at the northern end of the Alta subdivision.

MEETING DATE: September 6, 2022
ITEM NO. 4.11(i)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(i)--Approve Closure of a Portion of Mark Street to Vehicular Traffic Chuck Aukland, Public
Works Director
Packet Pg. 377
Report to Redding City Council August 30, 2022
Re: 4.11(i)--Closure of a Portion of Mark Street Page 2 On July 19, 2022, the Council authorized a lease agreement with RABA to utilize the 3211 Mark Street parcel for an emergency shelter site. The City plans to make some improvements to the parcel in support of the shelter site including fencing, access control, portable restrooms, and other accessibility improvements. For security and safety purposes, it is necessary to close the Mark Street roadway in this area during shelter operations. The City plans to allow operations at the shelter site for a minimum of two years. Further, it is expected that the City will abandon this portion of Mark Street when the shelter site is no longer needed and therefore has no future use as a public roadway.

California Vehicle Code, Section 21101 permits local authorities to close streets to vehicular traffic when the relevant legislative body determines that the street is no longer needed for vehicular traffic.

Environmental Review
Staff has reviewed the action and determined that the activity is Categorically Exempt from review under the California Environmental Quality Act Guidelines, pursuant to Section 15061(b)(3) – Common Sense Exemption. CEQA applies only to projects which have the potential for causing a significant effect on the environment. The proposed closure area has no underlying environmental attributes or resources, and this segment of road has no through traffic, as it serves only one property owner (RABA). Closure of this portion of roadway would have no impact on traffic operations and would not require the public to seek alternate travel routes. It can be seen with certainty that there is no possibility that the action may have a significant effect on the environment; therefore, the activity is not subject to further review under CEQA.

On July 19, 2022, the Council authorized a property lease with RABA to use the parcel located at 3211 Mark Street for EHS operations. The Council also determined that the action was Categorically Excluded from review under the National Environmental Policy Act (NEPA), per 23 CFR 771.117(c): activity (c)(1) Activities Which Do Not Involve or Lead Directly to Construction. The closure of a section of Mark Street does not require review under NEPA; however, if Mark Street is formally abandoned in the future, it may expand the usable footprint for EHS operations and may be subject to NEPA review at that time.

Council Priority/City Manager Goals
• Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
• Public Safety – “Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding.” Attachments
^Resolution
^Exhibit A
Previous Staff Report 7-19-22
NOE Closure of a Portion of Mark Street (2)
Packet Pg. 378
RESOLUTION NO. 2022-____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING

CLOSING A PORTION OF MARK STREET NORTH OF ELLIS STREET

TO VEHICULAR TRAFFIC EXCEPT FOR EMERGENCY SERVICES
WHEREAS:

A. Mark Street North of Ellis Street does not serve as through road and serves only one property owner (Redding Area Bus Authority). The affected property owner can use Ellis Street and Market Street for access; and
B. Section 21101 of the California Vehicle Code authorizes City Council to close a street to vehicular traffic by resolution when the street is no longer needed for vehicular traffic;

NOW, THEREFORE, THE CITY COUNCIL DETERMINES, RESOLVES, AND ORDERS AS FOLLOWS:

1. The above recitals are true, correct and adopted herein as findings of fact.

2. The portion of Mark Street lying North of Ellis Street is not needed for vehicular traffic.

Closure of this portion of Mark Street has no impact of traffic operations and would not require the public to seek alternate travel routes.

3. Mark Street North of Ellis Street is hereby ordered permanently closed to all motorized vehicles except for emergency services.

4. The closure of Mark Street is exempt from the California Environmental Act (CEQA) pursuant to Section 15061(b)(3) – Common Sense Exemption.

I HEREBY CERTIFY that the foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Redding on the 6th day of September, 2022, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

__________________________________
KRTISTEN SCHREDER, Mayor
ATTEST: FORM APPROVED:
_______________________________ __________________________________ PAMELA MIZE, City Clerk BARRY E. DeWALT, City Attorney
Packet Pg. 379 Attachment: ^Resolution (4.11(i)--Closure of a Portion of Mark Street) Packet Pg. 380 Attachment: ^Exhibit A (4.11(i)--Closure of a Portion of Mark Street)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following relative to Redding Area Bus Authority (RABA)-owned property located at 3211 Mark Street (Assessor’s Parcel No. 108-360-026) (Property):
(1) Approve a Property Lease (Lease) with RABA for the subject Property for a period of 24-months;
(2) Authorize the Mayor to execute the Lease;
(3) Based on the facts in the record, make the finding that the action is categorically exempt from review under the California Environmental Quality Act Guidelines, pursuant to Section 15301 (Existing Facilities) and Section 15304 (Minor Alterations to Land); and (4) Find that the action is categorically excluded from review under the National Environmental Policy Act, per 23 CFR 771.117(c): activity (1) Activities which do not involve or lead directly to construction.

Fiscal Impact
In accordance with the Lease Agreement, consideration, as value, includes the Housing Division monitoring, managing and improving the property. The monitoring and managing costs associated with the property will be completed by Housing Division staff which is included in its budget. For capital improvement costs, the Housing Division proposes using Permanent Local Housing Allocation Plan and Low- and Moderate-Income Housing Asset Funds budgeted in the amount of $147,996. Utilizing these funds to prepare the property for an emergency housing site will not have a negative impact on other project activities.

Alternative Action
The City Council (Council) could choose to not approve the lease, or to approve the lease with modifications. Any modifications would need to be presented to the RABA Board for further consideration.

MEETING DATE: July 19, 2022
ITEM NO. 4.2(e)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.2(e)--Consider Lease of Redding Area Bus Authority-owned property located at 3211 Mark Street
Steve Bade, Assistant City
Manager
Packet Pg. 381 Attachment: Previous Staff Report 7-19-22 (4.11(i)--Closure of a Portion of Mark Street) Report to Redding City Council July 11, 2022
Re: 4.2(e)--Lease of RABA-owned property located at 3211 Mark Street Page 2 Background/Analysis
In March 2021, RABA purchased the subject property for the future expansion of the RABA Maintenance Facility. To date, the property is vacant with no near-term development plans.

In June 2021, the City Council adopted a resolution that declared the City has a shelter crisis and adopted ordinances amending the Redding Municipal Code Section 18.17.020, and Administrative Guidelines, thereby establishing the criteria for permitting Emergency Housing Sites (EHS) and the operation of the same during a declared Shelter Crisis. An EHS provides short-term, emergency, and temporary housing to not more than 30 individuals using emergency sleeping cabins.

The City is in the process of approving Goodwater Crossing, an EHS located off of Shasta View and Highway 44 that will host four emergency sleeping cabins and house up to five tenants. In addition, the City is working with two other service providers to identify property that could host an EHS. The subject lease with RABA would provide the City an opportunity to sublease the property to an EHS operator. An EHS must be situated more than 500 feet from a child care center, school, formal park, or museum and shall be situated not less than one-half mile from any other EHS. Considering these criteria, the property is a qualifying location.

Pursuant to the lease, the City will monitor and manage the property for a 24-month term. In addition, as lease consideration, proposed improvements to the property include: vegetation management, fence and gate installation and repair, utility improvements, and asphalt repair. The City’s combined property management and improvements will assist RABA with its asset management. And, ultimately, if an EHS is established at the property, it will be monitored through the City’s Administrative Guidelines.

An EHS must adhere to the City’s Administrative Guidelines and develop and post Good Neighbor Policies addressing the EHS premises and the immediate surrounding neighborhood.

These policies must clearly show provisions for how the EHS actively discourages and addresses excessive noise or loitering by EHS participants and others who may be near the site. Where applicable, the EHS must demonstrate coordination with other service providers and community partners to address the above issues and their impacts. To comply with these requirements, each EHS must submit an operations plan that conforms to the Administrative Guidelines to the City Manager’s Office for initial review and approval as part of the permit issuance process.

On June 27, 2022, the RABA Board approved the attached lease. If the lease is approved by the Council, during the summer 2022, the City will develop a partnership with a service provider for the establishment of an EHS that includes an operations and services plan and site layout that would be located in the north west corner of the property.

As noted, the property associated with the lease is vacant and undeveloped. The proposed improvements will not include tree removal, the area is not a wetland and the landscape/maintenance improvements are minimal to enhance and clean up the site. In regards to the potential EHS, lighting improvements will be minimal pedestrian lighting; noise impact will be related to human interaction; and traffic will be light as it is anticipated that most tenants will not have a vehicle. Pursuant to the CEQA Guidelines, there is no substantial evidence that the proposed lease and the proposed improvements could have a significant effect on the environment. Considering these anticipated activities, staff recommends the Council finds the following:

Packet Pg. 382 Attachment: Previous Staff Report 7-19-22 (4.11(i)--Closure of a Portion of Mark Street) Report to Redding City Council July 11, 2022
Re: 4.2(e)--Lease of RABA-owned property located at 3211 Mark Street Page 3 (1) There is no possible significant effect directly related to the project because it will not cause a substantial or adverse physical change in the environment, and therefore, no further action is required under Section 15301 (Existing Facilities); and independently, that the project is categorically exempt from CEQA under Section 15304, Class 4 Minor Alterations to Land; and
(2) The action is categorically excluded from review under the National Environmental Policy Act (NEPA), per 23 CFR 771.117(c): activity (1) Activities which do not involve or lead directly to construction.

The crisis of unsheltered and homelessness in the City of Redding is one that impacts the entire community, both those experiencing homelessness and the broader community of housed residents, businesses, and neighborhoods. The City leasing the property from RABA will provide an opportunity to establish an EHS to assist the unsheltered by providing a safe place to live so they may build stability and self-sufficiency while bridging from an unsheltered lifestyle to permanent housing.

Council Priority/City Manager Goals
• Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
• Public Safety – “Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding.” Attachments
Property Lease with RABA
City of Redding Administrative Guidelines - Emergency Housing Sites Packet Pg. 383 Attachment: Previous Staff Report 7-19-22 (4.11(i)--Closure of a Portion of Mark Street)

PROPERTY LEASE WITH

REDDING AREA BUS AUTHORITY

PREAMBLE AND RECITALS
This Property Lease (hereinafter referred to as the “Lease”) is entered into by and between Redding Area Bus Authority (RABA), a joint powers transit authority, referred to in this Lease as “Lessor” and the City of Redding, a municipal corporation and general law city, referred to in this Lease as “Lessee.”
WHEREAS, Lessor is the owner of certain real property in the County of Shasta, State of California, commonly referred to as 3211 Mark Street (APN 108-360-026), described and depicted on Exhibits A and B (hereinafter referred to as the “RABA Mark Street Property”) which is attached and made a part of this Lease;
WHEREAS, the RABA Mark Street Property is a vacant 1.53-acre property, zoned heavy commercial and located to the east of the RABA Maintenance Facility; WHEREAS, in June 2021, the City Council adopted a resolution that declared the City has a shelter crisis and subsequently approved Ordinances 2637 and 2638 thereby amending Redding Municipal Code Chapter 18.17 and the associated Administrative Guidelines which collectively set forth the requirements and process for the City to review and authorize, through a permit approved by the Council, the establishment and operation of Emergency Housing Sites (EHS);
WHEREAS, an EHS provides short-term, emergency, temporary housing to not more than 30 individuals using Emergency Sleeping Cabins as defined in Appendix O of the California Building Code. Each EHS must adhere to the Administrative Guidelines and develop and post Good Neighbor Policies addressing the EHS premises and the immediate surrounding neighborhood.

WHEREAS, the Lessor wishes to lease to Lessee the RABA Mark Street Property (as shown on Exhibits A and B) for the purpose of the Lessee to develop a partnership with a service provider and sublease the RABA Mark Street Property to the service provider for the operation of an EHS; and
WHEREAS, the Lessor is willing to allow the Lessee to sublease the RABA Mark Street Property, so long as Lessee agrees to indemnify Lessor and the RABA Mark Street Property against all claims, losses, penalties, costs and liabilities that arise during the term that Lessee uses the RABA Mark Street Property; and
WHEREAS, the Lessee desires to lease from Lessor the RABA Mark Street Property under the terms and conditions set forth in this Lease as more particularly described herein.

NOW, THEREFORE, BE IT RESOLVED found and determined that for the mutual promises contained herein, the Lessor and Lessee, together the “Parties” hereby agree as follows:

Packet Pg. 384 Attachment: Previous Staff Report 7-19-22 (4.11(i)--Closure of a Portion of Mark Street) ARTICLE 1. LEASE OF RABA MARK STREET PROPERTY AND TERM OF LEASE

1.01 Purpose. For and in consideration of the rents to be paid the RABA Mark Street Property is hereby leased for the exclusive purpose of Lessee shall use the RABA Mark Street Property for the sole purpose of subleasing the property for the operation of an EHS. The Lessor and Lessee agree that the use, operation and maintenance of the RABA Mark Street Property shall be consistent with this Lease. Except as expressly otherwise provided in this Lease, the RABA Mark Street Property includes the real property plus any appurtenances and easements described in Exhibits A and B of this Lease, and any improvements now or hereafter located or constructed on the RABA Mark Street Property.

1.02 Term of Lease and Termination by Lessee. The term of this Lease (the “Term”) shall commence on the date this lease is executed by the City and shall expire on the date that is two (2) years therefrom. Lessee may terminate this Lease without demonstration of cause being necessary upon ninety (90) calendar days written notice to Lessor at the address set forth in Section 9.06. Lessor may terminate this Lease without demonstration of cause being necessary upon ninety (90) calendar days written notice to Lessee at the address set forth in Section 9.06.

1.03 Renewal. Notwithstanding the foregoing, so long as Lessee is not in default under any provision of this Lease, Lessee shall have two options to extend the Term by periods of one (1) year each. Lessee may exercise such options by providing Lessor written notice of its intent to do so no later than sixty (60) days prior to the expiration of the Term (in regard to the second option such notice must be provided no later than sixty (60) days prior to the expiration of the Term as such has been extended by exercise of the first option).

ARTICLE 2. LEASE CONSIDERATION

2.01 Consideration. Lessee agrees to provide oversight of the RABA Mark Street Property and to improve the RABA Mark Street Property as set forth in Section 5.01. The Lessee’s oversight of the vacant property will assist RABA with their asset management and be of public benefit through monitoring and maintaining the vacant property through the Term of the Agreement. The Lessee’s property monitoring and maintenance will eliminate loitering, squatting, debris accumulation, reduce deferred maintenance and the improvements installed may benefit future development of the property. In addition, the Lessee’s intention to sublease the RABA Mark Street Property for the operation of an EHS is providing a social service, to the income-restricted population, similar to RABAs service base, and will assist the unsheltered population with housing that will ultimately benefit the community as a whole.

ARTICLE 3. USE OF RABA Mark Street Property

3.01 Use of RABA Mark Street Property. Lessee shall use the RABA Mark Street Property for the sole purpose of subleasing the property for the operation of an EHS. Lessee shall not use or permit the RABA Mark Street Property to be used for any other purpose without the prior written consent of the Lessor.

Packet Pg. 385 Attachment: Previous Staff Report 7-19-22 (4.11(i)--Closure of a Portion of Mark Street)

3.02 Prohibited Uses. Lessee shall not permit the RABA Mark Street Property or any portion of the RABA Mark Street Property to be used or occupied in any manner or for any purpose that is in any way in violation of any valid law, ordinance, or regulation of any federal, state, county, or local governmental agency, body, or entity. Furthermore, Lessee shall not maintain, commit, or permit the maintenance or commission of any nuisance as now or hereafter defined by any statutory or decisional law applicable to the RABA Mark Street Property or any part of the RABA Mark Street Property.

3.03 Assignment and Subletting. Lessee shall not assign this Lease or sublet to any portion of the RABA Mark Street Property without prior written consent of the Lessor’s Executive Officer, which shall not be unreasonably withheld. Any such assignment or subletting without consent shall be void and, at the option of the Lessor, may terminate this Lease.

ARTICLE 4. UTILITIES

4.01 During the term of this Lease, Lessee shall pay or cause to be paid, prior to delinquency any and all utilities furnished to the RABA Mark Street Property including, without limitation, water, electricity and other public utilities. Lessee shall hold the Lessor free and harmless from all charges for the furnishing of utilities to the RABA Mark Street Property.

ARTICLE 5. IMPROVEMENTS

5.01 Improvements to the RABA Mark Street Property. The Lessee in coordination with Lessor’s facilities management staff may, but are not required to, complete improvements that include, but are not limited to the following:
a. Remove and dispose of the vegetation and organic materials (weeds, trees, bushes, etc.).
b. Repair the west entry slide gate, along with any repairs to the existing fence perimeter of the property.
c. Construct a new six-foot to eight-foot chain link fence with privacy slats, approximately 140’, from west to east.
d. Street sweep portions of the property.
e. Install a temporary power pole.
f. Grind, patch, and surface pave the existing asphalt in order to remove any hazards.

ARTICLE 6. MAINTENANCE AND REPAIRS

6.01 Maintenance by Lessee.
a. During the term of this Lease, Lessee shall, at Lessee's own cost and expense, keep and maintain the RABA Mark Street Property, all improvements and all appurtenances, now or hereafter on the RABA Mark Street Property, in good order and repair and in a safe and clean condition. Lessee shall remove all garbage and rubbish from the RABA Mark Street Property on a regular basis. b. Lessee shall do, or cause to be done without delay, all those things which, in the opinion of the RABA Executive Officer and City Manager, are necessary or Packet Pg. 386 Attachment: Previous Staff Report 7-19-22 (4.11(i)--Closure of a Portion of Mark Street) desirable in the interest of safety or to maintain the RABA Mark Street Property and improvements in good repair and appearance.
c. Lessee shall not make or cause to be made any alterations or improvements to the RABA Mark Street Property without first securing the written consent of the Lessor’s Executive Officer.

6.02 Surrender of RABA Mark Street Property. All alterations or improvements, except for any EHS service provider installed facilities (sleeping cabins, portable facilities or internal fencing, etc.) to the RABA Mark Street Property shall become a part of the RABA Mark Street Property and shall remain on the RABA Mark Street Property at the expiration or termination of this Lease. At the expiration or termination of this Lease, Lessee shall leave the RABA Mark Street Property in good condition, normal wear and tear excepted.

ARTICLE 7. INDEMNITY

7.01 Indemnification. Lessee shall indemnify, defend and hold Lessor, and its members, manager, officers, agents and employees harmless from and against all liens and encumbrances of any nature whatsoever which may arise in the exercise of Lessee’s rights hereunder, and from any and all claims, losses, penalties, causes of action (including, but not limited to, claims for relocation assistance, unlawful or forcible detainer), costs (including, but not limited to attorney fees, costs of litigation) or damage arising from Lessee’s use of the RABA Mark Street Property, or any act or failure to act of Lessee’s agents, employees, or invitees, except those arising out of the sole negligence or willful misconduct of the Lessor, its officers, agents and employees.

7.02 Americans with Disabilities Act. As the sole occupant of RABA Mark Street Property, Lessee shall indemnify, defend and hold Lessor harmless from any and all cost, expense, liability, or obligation that may arise, or be imposed on the Lessee, Lessor, or the RABA Mark Street Property under the Americans With Disabilities Act of 1990, as now in effect or hereafter amended, and all rules and regulations issued under that law (collectively referred to as the “ADA”). Without limitation of the foregoing, Lessee shall be solely responsible for compliance with any of the following requirements of the ADA that may be applicable, and all cost and expense related thereto: barrier removal to ensure that members of the public with disabilities have access to the RABA Mark Street Property and all services provided thereon; providing auxiliary aids and services when necessary to remove communication barriers for members of the public with disabilities; and compliance with the ADA Accessibility Guidelines when performing any alterations, renovations, or remodels, or when otherwise required by local, state or federal authorities.

This indemnification shall include the defense of any action or proceeding (including the payment of attorney’s fees and court costs) brought against Lessor by any agency, individual or class of individuals, alleging violation or non-compliance with the ADA, and payment of any liability arising out of such actions or proceedings.

ARTICLE 8. DAMAGE

8.01 Damage or Loss. Lessee, as a material part of the consideration to Lessor, hereby assumes all risk of damage to its property or injury to persons in or upon the RABA Mark Street Property. Lessee hereby releases and relieves Lessor, and waives its entire right of recovery against Lessor, for loss or damage arising out of or incident to the RABA Mark Packet Pg. 387 Attachment: Previous Staff Report 7-19-22 (4.11(i)--Closure of a Portion of Mark Street) Street Property, whether due to the negligence of the Lessee or their respective agents, employees and/or contractors.

ARTICLE 9. MISCELLANEOUS

9.01 Default. In the event of a breach by Lessee of any of the terms of this Lease, all rights of Lessee hereunder shall cease and terminate, and in addition to all other rights it may have at law or in equity Lessor may take possession of the RABA Mark Street Property without notice, and may remove any and all persons therefrom, and may also cancel and terminate this Lease; and upon any such cancellation, all rights of Lessee in and to the RABA Mark Street Property shall cease and terminate.

9.02 Force Majeure. Except as otherwise expressly provided in this Lease, if the performance of any act required by this Lease to be performed by either Lessee or Lessor is prevented or delayed by reason of any act of God, strike, lockout, labor trouble, inability to secure materials, or any other cause (except financial inability) not the fault of the party required to perform the act, the time for performance of the act will be extended for a period equivalent to the period of delay and performance of the act during the period of delay will be excused. However, nothing contained in this Section shall excuse the prompt payment of Rent by Lessee as required by this Lease or the performance of any act rendered difficult or impossible solely because of the financial condition of the party required to perform the act.

9.03 Attorney Fees. In any dispute between the Lessee and Lessor, whether or not resulting in litigation, the prevailing party shall be entitled to recover from the other party all reasonable costs, including without limitation, reasonable attorney’s fees. “Prevailing party” shall include without limitation, a party who dismisses an action for specific performance or for damages in exchange for sums allegedly due, performance for covenants allegedly breached or consideration substantially equal to the relief sought in the action, or which receives from the other party, in connection with any dispute, performance substantially equivalent to any of these.

9.04 Governing Law. This Lease shall be governed by and construed in accordance with the laws of the State of California. Any claim or lawsuit pertaining to this Lease shall be filed and litigated only in the Superior Court of Shasta County, State of California.

9.05 Lessor’s Covenant Against Further Encumbrance. During the Lease term, Lessor shall not enter into new leases or any other obligations or agreements affecting the Lessee or the Lease without prior written consent of Lessee.

9.06 Notices. Any notices required to be given under this Lease shall be in writing and shall be deemed properly delivered, given or served when personally delivered to the Lessee or Lessor, or in lieu of such personal service, sent by United States mail, registered or certified, return receipt requested, addressed as follows:

LESSEE:

City of Redding
Attention: City Manager
777 Cypress Avenue
P.O. Box 496071
LESSOR:

Redding Area Bus Authority
Attn: RABA Executive Officer
777 Cypress Avenue
P.O. Box 496071
Packet Pg. 388 Attachment: Previous Staff Report 7-19-22 (4.11(i)--Closure of a Portion of Mark Street) Redding, California 96049-6071 Redding, California 96049-6071

In the event of personal service, notice shall be deemed given when personally served. In the event of service by mail, notice shall be deemed to have been given seventy-two (72) hours after deposit of same in the United States mail box in the State of California, postage prepaid, addressed as set forth above, or upon the date of the signed return receipt, whichever is sooner. Either party may change its address for the purposes of this section by giving written notice of such change to the other party in the manner provided in this section.

9.07 No Third-Party Beneficiaries Intended. Unless specifically set forth, the parties to this Lease do not intend to provide any other party with any benefit or enforceable legal or equitable right or remedy.

9.08 Partial Invalidity. If any provision of this Lease is held by a court of competent jurisdiction to be either invalid, void, or unenforceable, the remaining provisions of this Lease shall remain in full force and effect unimpaired by the holding.

9.09 Entire Lease. This Lease, which includes all exhibits attached hereto and incorporated by reference herein, contains all the representations and the entire understanding and agreement between the parties pertaining to the use of the RABA Mark Street Property and any other matters connected therewith. All correspondence, memoranda, or oral or written agreements pertaining to the RABA Mark Street Property or the parties hereto, which originated before the date of this Lease are null, void and no longer in force and with no effect, and are replaced in total with this Lease unless otherwise expressly stated in this Lease.

9.10 Headings, Reference and Joint and Several Liability. The titles and headings of the various Sections of this Lease are intended solely for convenience of reference and are not intended to explain, modify or place any provisions of this Lease. Masculine and feminine, or neutral gender and the singular and the plural number shall each be considered to include the other whenever the context so requires. If either party consists of more than one person, each such person shall be jointly and severally liable.

9.11 No Party Deemed Drafter. In the event of a dispute between any of the parties hereto over the meaning of this Lease, no party shall be deemed to have been the drafter hereof, and the principle of law set forth in Civil Code §1654 that contracts are construed against the drafter shall not apply.

9.12 Waivers and Amendments. All waivers of the provisions of this Lease must be in writing and signed by the appropriate authorities of the Lessee or Lessor, and all amendments hereto must be in writing and signed by the appropriate authorities of the Lessee and the Lessor. However, amendments which do not result in a substantial or functional change to the original intent of the Lease and do not cause an increase to the amount payable under this Lease shall be deemed “minor amendments” and may be agreed to in writing between the RABA Executive Officer and the City Manager without requiring approval of the RABA Board or City Council.

9.13 Authority. Each of the undersigned signatories hereby represents and warrants that they are authorized to execute this Lease on behalf of the respective parties to this Lease, that Packet Pg. 389 Attachment: Previous Staff Report 7-19-22 (4.11(i)--Closure of a Portion of Mark Street) they have full right, power and lawful authority to undertake all obligations as provided in this Lease; and that the execution, performance and delivery of this Lease by said signatories has been fully authorized by all requisite actions on the part of the respective parties to this Lease.

9.14 Effective Date of Lease. The Effective Date of this Lease shall be June __, 2022 as noted in Section 1.02.

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Attachment: Previous Staff Report 7-19-22 (4.11(i)--Closure of a Portion of Mark Street) City of Redding
Administrative Guidelines:

Emergency Housing Sites
Packet Pg. 394 Attachment: Previous Staff Report 7-19-22 (4.11(i)--Closure of a Portion of Mark Street) City of Redding Administrative Guidelines Emergency Housing Sites 2 TABLE OF CONTENTS
INTRODUCTION .................................................................................................................................................. 4 GENERAL............................................................................................................................................................... 5 EMERGENCY HOUSING SITE STANDARDS................................................................................................. 6 OPERATIONS/ADMINISTRATIVE................................................................................................................... 7 Admission........................................................................................................................................................ 7 Denial of Admission........................................................................................................................................ 7 Participant Emergency Information................................................................................................................. 7 Intake ............................................................................................................................................................... 8 Database Management System........................................................................................................................ 8 Security............................................................................................................................................................ 8 Participation in Religious Activities................................................................................................................ 8 Participant Responsibilities ............................................................................................................................. 8 Participant Rights............................................................................................................................................. 9 Confidentiality ................................................................................................................................................. 9 Non-Discrimination/Reasonable Accommodations......................................................................................... 9 Transgender Access......................................................................................................................................... 9 Participants’ Mail............................................................................................................................................. 9 Storage of Belongings.................................................................................................................................... 10 Medication..................................................................................................................................................... 10 Universal Precautions.................................................................................................................................... 10 First Aid......................................................................................................................................................... 10 Weapons ........................................................................................................................................................ 11 Smoking......................................................................................................................................................... 11 Accessibility .................................................................................................................................................. 11 Emergency Response..................................................................................................................................... 11 Infectious Disease.......................................................................................................................................... 11 Abuse Reporting ............................................................................................................................................ 12 Drug and Alcohol Use/Possession................................................................................................................. 12 Search of Possessions.................................................................................................................................... 12 Storage of Belongings After Discharge......................................................................................................... 13 Discharge Reasons......................................................................................................................................... 13 Discharge Requirements................................................................................................................................ 13 Grievance Process.......................................................................................................................................... 14 PROGRAM .......................................................................................................................................................... 15 Hours ............................................................................................................................................................. 15 Curfew ........................................................................................................................................................... 15 Packet Pg. 395 Attachment: Previous Staff Report 7-19-22 (4.11(i)--Closure of a Portion of Mark Street) City of Redding Administrative Guidelines Emergency Housing Sites 3 Input............................................................................................................................................................... 15 Animal Care................................................................................................................................................... 15 Staff Requirements ........................................................................................................................................ 16 Food Storage/Service..................................................................................................................................... 16 Support Services............................................................................................................................................ 17 FACILITY............................................................................................................................................................. 19 Basic Building Standards and Fire Safety ..................................................................................................... 19 Safety Standards............................................................................................................................................ 19 Amenities....................................................................................................................................................... 19 Drinking Water.............................................................................................................................................. 19 Outlet Access................................................................................................................................................. 19 Cleanliness..................................................................................................................................................... 20 Pest Control ................................................................................................................................................... 20 Maintenance/Repair....................................................................................................................................... 20 Phone Access................................................................................................................................................. 20 Hazardous Materials...................................................................................................................................... 20 Entrance/Exits................................................................................................................................................ 20 Agency Vehicle ............................................................................................................................................. 21 Packet Pg. 396 Attachment: Previous Staff Report 7-19-22 (4.11(i)--Closure of a Portion of Mark Street) City of Redding Administrative Guidelines Emergency Housing Sites 4 INTRODUCTION
The City of Redding Administrative Guidelines for Emergency Housing Sites (hereafter “EHS”) are intended to help guide the delivery of EHS services and the development of the operations plan as required by the City of Redding Ordinance.

Packet Pg. 397 Attachment: Previous Staff Report 7-19-22 (4.11(i)--Closure of a Portion of Mark Street) City of Redding Administrative Guidelines Emergency Housing Sites 5 GENERAL

1. The health and safety of participants, volunteers and staff should be safeguarded within each EHS.

2. Each EHS shall create equal opportunities for all persons needing emergency housing services by prohibiting discrimination due to religious affiliation, race, color, national origin, ancestry, political or religious beliefs, language, disability, family composition, gender identity and/or sexual orientation.

3. The EHS will provide an atmosphere of dignity and respect for all EHS participants.

4. Participants must participate toward increasing levels of self-reliance and self- determination.

EHS staff will work with participants to assist them in achieving their goals.

5. EHS staff often have access to detailed and highly sensitive personal information about participants. Protecting the privacy and confidentiality of EHS participants and their personal information is required.

6. People who are experiencing homelessness may use substances to varying degrees. Everyone is entitled to EHS’s services whether or not they are a substance user. As a result, these standards require that admission, discharge and service restriction policies must not be based on substance use alone, unless otherwise specifically provided for in these guidelines.

7. In order to provide effective EHS programs and services, EHS participants must be offered opportunities to provide input and feedback in service provision and program planning for the program in which they participate.

8. EHS exits to stable housing through supportive services will occur within 10 months. Barriers to engagement will be considered to help assist those to find stable housing with supportive services, if possible.

9. Equal opportunity and standardized procedures will be utilized when determining eligibility, admissions, sanctions and dismissals, and resolving grievances.

10. All program participants are entitled to enjoy the maximum amount of privacy within the constrictions of the EHS environment.

11. EHS are part of a larger network of homeless services and agencies. Collaboration within this network is important to ensure effective and coordinated services.

12. All participants will be briefed and must sign an agreement to uphold the rules and guidelines for the Emergency Housing Site community. Criteria for unacceptable behavior on-site includes but is not limited to; persistent disruptive behavior, theft, use of alcohol, illegal drugs and paraphernalia or violence to yourself or others.

Packet Pg. 398 Attachment: Previous Staff Report 7-19-22 (4.11(i)--Closure of a Portion of Mark Street) City of Redding Administrative Guidelines Emergency Housing Sites 6 EMERGENCY HOUSING SITE STANDARDS
Minimal requirements for entry are placed on EHS participants. The EHS’s primary role is to provide basic life sustaining services in a manner that fosters a safe and affirming atmosphere for all program participants. Participants of local EHS may come from a variety of backgrounds and each has different needs for services. This could include, but is not limited to, those with pets, large amounts of personal belongings, identifying as part of a multi-member household or self‐identify as LGBTQ, or non-binary.

For the purposes of these Guidelines, an Emergency Housing Site is a site which provides short-term, emergency-temporary housing to not more than 30 individuals using Emergency Sleeping Cabins (as defined in Appendix O of the California Building Code) and are duly approved by the City Council.

Packet Pg. 399 Attachment: Previous Staff Report 7-19-22 (4.11(i)--Closure of a Portion of Mark Street) City of Redding Administrative Guidelines Emergency Housing Sites 7 OPERATIONS/ADMINISTRATIVE
EHS must develop and post Good Neighbor Policies addressing the EHS premises and the immediate surrounding neighborhood. These policies must clearly show provisions for how the EHS actively discourages and addresses excessive noise or loitering from EHS participants and others who may be near the site. Where applicable, the EHS must demonstrate coordination with other service providers and community partners to address the above issues and their impacts. The Good Neighbor Policies will be submitted to the City for review and approval as part of the permit issuance process.

EHS must provide written notification to all property owners within a 600 foot radius of the proposed site.

Admission
All EHS must have clearly written and consistently implemented referral standards, admission policies, and hours for new participant admission. All EHS must accept new participant admissions (when EHS is open, and beds are available) Monday through Friday for at least a four-hour period daily. When feasible, admissions should be accepted on weekends. Regular hours for participant intake and discharge must be posted at all entry points.

Denial of Admission
Denial of admission to the facility can be based on the following and is at the discretion of the EHS:
• Applicant does not meet the basic eligibility criteria for EHS admission (e.g. gender, age, homeless status, domestic violence victim, etc.). EHS with beds designated by funding sources as having additional restrictions (e.g. VA beds that require advance approval by the VA) may deny entry to those not meeting funding agency requirements. • A restraining order that prohibits admission to the facility. • Documented violent or threatening behavior
• Conduct from prior stay at the EHS which puts the health and safety of staff or participants at risk (e.g. violence, weapons violations, disclosing confidential information of EHS or participants, and egregious damage to property). If an applicant is denied entrance based on a prior stay, the applicant must be informed of the reason, conditions for lifting the restriction and the right to appeal, including name of contact regarding an appeal and information about the appeal process.
• The applicant requires care and supervision to manage the activities of daily living (feeding, toileting, selecting proper attire, grooming, maintaining continence, putting on clothes, bathing, walking and transferring) without the appropriate support available on-site.

Participant Emergency Information
EHS staff must collect emergency contact information and information about health needs upon admission that may impact an emergency response. Such information should be kept in a place accessible to on-duty staff in the event of an emergency.

Packet Pg. 400 Attachment: Previous Staff Report 7-19-22 (4.11(i)--Closure of a Portion of Mark Street) City of Redding Administrative Guidelines Emergency Housing Sites 8 Intake
Upon admission, participants must be provided with copies of the following documentation:
• Participant rights and responsibilities
• Program rules
• Storage policy, including storage after discharge
• Medication storage policy
• Grievance Procedure
• Listing of available resources to help occupant exit to stable housing Database Management System
Upon 48 hours of entry into the program, data on all participants will be entered in the Homeless Management and Information System (HMIS), pursuant to the data standards required.

Participant files will be maintained in accordance with the requirements of (HMIS) operated by the NorCal Continuum of Care (NorCal COC). For complete information on HMIS Data Standards, contact the NorCal COC at 1450 Court Street, Suite 108, Redding, CA 96001, (530)225-5160.

Security
Security measures shall be identified to safeguard the participants, operators, staff and the surrounding community. These measures may include security personnel, lighting, common area video cameras, line of sight, and other elements, as necessary, to maintain a safe facility.

Participation in Religious Activities
EHS cannot require participation in religious activities as a condition of receiving emergency housing or services. Religious activities include moments of prayer, the saying of grace before meals, or spiritual studies. While these activities are not prohibited, participation in such activities may not be required.

Participant Responsibilities
Participants are required to participate in the operations and management of their site.

Participant Responsibilities must be provided to each participant in writing and signed by the participant upon admission and posted in the facility in a highly visible location. Participant Responsibilities must include:
• A clear description of all program rules and potential consequences for violations of these rules.
• A “Participant Agreement” policy which outlines expected behavior in order not to interfere with the rights of other participants.
• Expectations regarding efforts being made to exit the EHS into stable housing as quickly as possible.

Packet Pg. 401 Attachment: Previous Staff Report 7-19-22 (4.11(i)--Closure of a Portion of Mark Street) City of Redding Administrative Guidelines Emergency Housing Sites 9 Participant Rights
Participant Rights must be provided in writing and posted in the facility in high visibility areas. All program requirements must be consistent with these standards. Rights must include:
• Participants have the right to be treated with dignity and respect; • Participants have the right to privacy within the constrictions of the EHS environment; • Participants have the right to be treated with cultural sensitivity; • Participants have the right to self-determination in identifying and setting goals; • Services should be provided to participants only in the context of a professional relationship based on valid, informed consent;
• Participants should be clearly informed, in understandable language, about the purpose of the services being delivered, including participants who are not literate and/or have limitedEnglish proficiency; • Participants have the right to confidentiality and have information about when confidential information will be disclosed, to whom and for what purpose, as well as the right to deny disclosure, unless disclosure is required by law;
• Participants have the right to reasonable access to records concerning their involvement in the program.

Confidentiality
All EHS must have confidentiality policies which, at minimum, are consistent with Homeless Management Information System (HMIS) privacy and security requirements, make certain that files are kept in a secure or locked location, and ensure that verbal communication of confidential information is done in such a way that avoids unintended disclosure.

Non-Discrimination/Reasonable Accommodations
All EHS must have policies on non-discrimination and reasonable accommodation and make reasonable modifications in programs, activities and services when necessary to ensure equal access to individuals with disabilities, unless fundamental alteration in the nature of the program would result from the accommodation.

Transgender Access
All EHS must comply with the HUD Rule on Appropriate Placement for Transgender Persons in Single-Sex Emergency Housing Sites and Other Facilities. See link: Transgender Placements.

Participants’ Mail
If an EHS provides mail service, any mail sent or received cannot be interfered with (e.g. staff opening participants’ mail, not providing mail to the Participant as soon as practical, etc.).

Packet Pg. 402 Attachment: Previous Staff Report 7-19-22 (4.11(i)--Closure of a Portion of Mark Street) City of Redding Administrative Guidelines Emergency Housing Sites 10 Storage of Belongings
All EHS must have a written policy that is provided upon intake as to what provision is made for securing belongings including what possessions can be held by the program at Participant request such as money, medications, and vital documents.

If an EHS holds funds or possessions on behalf of participants, this service must be voluntary, the program must maintain a log of items in their possession, and the funds or possessions must be returned within operational hours upon the Participant’s request. Each EHS decides how specifically to make their log, with consideration to their liability. It is expected that the log would track only those belongings that participants choose to store with the program and not all possessions brought into the EHS. This does not apply to belongings abandoned by a person who does not return to the EHS; in that situation, please refer to Storage of Belongings After Discharge.

In order to maintain a community free of clutter, each participant is responsible for maintaining a tidy unit. EHS must provide lockable lockers, storage trunks or make other accommodations which allow participantsto securely store their belongings. Reasonable access by the participantsto their belongings must be provided. Waivers of the requirement that storage space be lockable can be requested if the physical layout of the EHS or other barrier does not allow for lockable space.

Medication
EHS may not administer or dispense medication and may not require participants to turn over medication, unless administered by a licensed staff person as part of an on-site supportive program in which an EHS participant is dually enrolled.

If an EHS has provisions for securing prescription medications it must have a written policy that is provided to an occupant upon intake detailing the EHS’s and the occupant’s responsibility to store, secure and use said medication safely. EHS may encourage participants to lock medications in secure storage areas if made available in order to protect medication from theft but may not require participants to turn over medication.

Universal Precautions
Staff must comply with universal precautions, proper sharps disposal and have a written policy in place governing protocols related to universal precautions.

First Aid
Basic first aid supplies must be available on-site and accessible to staff at all times.

Packet Pg. 403 Attachment: Previous Staff Report 7-19-22 (4.11(i)--Closure of a Portion of Mark Street) City of Redding Administrative Guidelines Emergency Housing Sites 11 Weapons
All EHS must have a weapons prohibition policy. Weapons include, but are not limited to, firearms, pepper spray, mace, knives, bats and clubs. EHS should use discretion when determining which types of knives should be prohibited. EHS may, but are not required to, have a mechanism for checking and storing weapons upon entry.

Smoking
EHS shall prohibit smoking indoors and reasonable efforts must be made to prevent smoke from entering buildings. No smoking should be allowed within 20 feet of EHS facilities unless this is infeasible due to layout of grounds. EHS are required to follow any local ordinances regarding smoking in public areas.

Accessibility
EHS and associated facilities must conform to all pertinent requirements of the Americans with Disabilities Act (ADA). See https://www.ada.gov/pcatoolkit/chap7Shelterchk.htm. Beds designated as accessible must comply with federal height and distance standards requiring a minimum of 36 inches between sleeping units and a sleeping surface height between 17-19 inches above the finished floor. Beds designated as accessible must be prioritized for participants with disabilities. EHS are encouraged to provide as many ADA accessible beds as possible, but it is not required or expected that all beds meet these requirements.

Program documentation must be provided in forms accessible to hearing-impaired and sightimpaired individuals, upon request.

EHS that provide transportation for participants must also make provisions for participants who need vehicles that are wheelchair accessible.

Emergency Response
All EHS must have an emergency response plan in place.

Infectious Disease
EHS are a valuable partner in public health and, as such, are responsible to report any suspicious of infectious disease within the EHS or when suspected or detected among any EHS participants or staff.

An infectious disease which significantly increases the risk or harm to other EHS participants or staff may be a reason for denial or discharge. Participants with lice or scabies or exhibiting symptoms of Tuberculosis (TB) shall be allowed to stay in the EHS unless the disease or infestation cannot be appropriately contained (e.g. due to close quarters of facility), in which case those participants may be discharged and referred to a health care provider for treatment.

Packet Pg. 404 Attachment: Previous Staff Report 7-19-22 (4.11(i)--Closure of a Portion of Mark Street) City of Redding Administrative Guidelines Emergency Housing Sites 12 Abuse Reporting
All EHS must have a policy that details any legal duties to report elder, dependent adult, child or animal abuse and a written plan and process for reporting such abuse to the appropriate reporting agency.

Drug and Alcohol Use/Possession
EHS must have a policy prohibiting the possession, use, or distribution of alcohol or illegal drugs on the premises. If alcohol or drugs are found, participants should be given the opportunity to dispose of the prohibited substance or leave the EHS for that night if they do not wish to dispose of the prohibited substance. A single violation of this policy cannot be a reason for discharge unless the violation compromises the health or safety of other participants or staff. Multiple violations of this policy may be used for grounds for discharge.

Admission, discharge, and service restriction policies must not be based on substance use or possession alone unless as noted above for multiple violations.

Drug testing of participants is prohibited unless the testing is part of an agreed upon treatment plan with the participant. Submission to drug testing cannot be a requirement for residency and refusal to participate in drug testing cannot be the basis for involuntary discharge.

Being under the influence on-site may not be the basis for discharge.

Noncompliance with treatment or containment measures that endangers other participants may be cause for discharge.

EHS must comply with California Code of Regulations, Title 8, Section 5199, regarding Aerosol Transmissible Diseases (ATD) control and worker and client safety expectations:
http://www.dir.ca.gov/title8/5199.HTML.

For additional guidance on this regulation and for information regarding best practices for control of infectious disease, please also refer to “Preventing Tuberculosis (TB) in Homeless Shelters” published by the Los Angeles County Department of Public Health:
http://publichealth.lacounty.gov/tb/docs/LATBGuidelinesforShelters.pdf Search of Possessions
All EHS must have a policy and procedures in place governing how and when searches of participants’ private possessions may be conducted. Searches may only be conducted when there is “probable cause” to believe that the person has in his or her possession something which may jeopardize the safety of other participants or staff, including a weapon, or illegal material, including illegal drugs, or something which is interfering with the peaceful enjoyment of the facility of other participants such as food that is attracting vermin. If the person does not consent to the search, and “probable cause” exists to search, the person may be given the choice of being discharged or being searched.

Packet Pg. 405 Attachment: Previous Staff Report 7-19-22 (4.11(i)--Closure of a Portion of Mark Street) City of Redding Administrative Guidelines Emergency Housing Sites 13 Storage of Belongings After Discharge
EHS must have a written policy for the storage of belongings after a participant exits, which must include, at a minimum, storage of belongings for at least five (5) working days after participants’ exit and a clear process for discharged participantsto reclaim their possessions. A copy of the policy must be provided to all participants at intake.

Discharge Reasons
The following reasons may be used as a basis for discharge from an Emergency Housing Site, and must occur on Emergency Housing Site premises:
• Possession of a weapon at the EHS
• Assault or other violent behavior.
• Theft.
• Destruction of property.
• Restraining order precludes continued residence.
• Participant behavior endangers health or safety of participants or staff. • Presence of infectious disease that significantly increases the risk of harm to other participants or staff.
• Multiple violations of the Drug and Alcohol Use/Possession policy. • Individual requires care and supervision to manage their activities of daily living (feeding, toileting, selecting proper attire, grooming, maintaining continence, putting on clothes, bathing, walking and transferring) without appropriate supports available on- site. Individuals discharged due to care and supervision needs cannot be discharged to the streets. • Refusal of personal property search when probable cause exists.

Participants may be discharged for refusing multiple housing opportunities; however, evidence must be present that EHS staff actively attempted to engage the participant in services designed to support EHS exit to stable housing with consideration given to each participant's barriers to engagement.

EHS are not required to hold beds for longer than 72 hours. If a participant is absent from their bed for 72 hours without appropriate notification to EHS staff regarding absence, the participant may be discharged.

Discharge Requirements
All EHS must provide a written copy of the procedure for filing a grievance to the participant when a participant is involuntary discharged. If it is not feasible to provide the procedure at the time of discharge (e.g. the participant is being removed by law enforcement) this requirement may be waived; however, if the participant subsequently returns to the facility, the grievance procedure must be provided.

A participant may be denied future admission as a result of the circumstances of discharge. The participant must be informed of the reason, the conditions for lifting the restriction and the right Packet Pg. 406 Attachment: Previous Staff Report 7-19-22 (4.11(i)--Closure of a Portion of Mark Street) City of Redding Administrative Guidelines Emergency Housing Sites 14 to appeal, including whom to contact regarding an appeal and information about the appeal process.

Unless the participant poses an immediate threat to the health and safety of other participants and/or staff members, EHS should avoid discharging participants at night and must be approved by a supervisor if doing so. During hours that there is no supervisor on site, there must be a supervisor available “on-call” to approve discharge decisions. Approval may be given verbally but should be documented in case notes.

Grievance Process
All EHS must have a written appeal and complaint policy/protocol that is provided to each participant upon intake and is publicly posted in a location with high visibility to participants. At a minimum, the protocol must include:
• The opportunity for participants to present their case before a neutral decision-maker (a supervisor or manager who was not directly involved in the incident or situation of the grievance)
• Accommodation of third-party advocates in the appeal process. Reasonable efforts must be made to coordinate with a participant’s advocate in order to schedule the appeal. • A requirement that participants be given a written response to their appeal within a reasonable time frame.
• A provision that when a participant files an appeal related to his/her ability to stay in the EHS the occupant may stay in the EHS until the appeal process is completed unless allowing the participant continued residence poses a risk to the health and safety of other participants and/or staff.
• An appeals procedure that allows participants to appeal, at a minimum, decisions related to admissions denials for cause, terminations and disciplinary actions. • Provisions for providing participants with information about any subsequent appeals process available through program policies or any funding agency or their respective regulations.

Packet Pg. 407 Attachment: Previous Staff Report 7-19-22 (4.11(i)--Closure of a Portion of Mark Street) City of Redding Administrative Guidelines Emergency Housing Sites 15 PROGRAM
Hours
All EHS must post hours of operation in highly visible locations and at all entrances. If the EHS is open 24/7, participants must be allowed access to their possessions and to the facility common space at all times. If access to sleeping areas is not available during the day, accommodations should be made to allow access for those participants working irregular hours, those who are ill, etc. Specific accommodations will be defined in the Operations Plan. All EHS must provide facilities available to participants for sleeping for a minimum of eight (8) hours.

The EHS manager shall enforce quiet hours.

Curfew
This policy will be consistently enforced. Missing a curfew cannot be a reason for denial of entry or discharge unless the late arrival compromises the health or safety of other participants or staff, or if the participant’s late arrival repeatedly interferes with the rights of other participants to peaceful enjoyment of the facility.

Input
Programs shall provide participants with on-going opportunities to provide feedback and make suggestions regarding programming and rules. This can be accomplished in a variety of ways including exit interviews, surveys, one-on-one interviews, participant focus groups, inclusion of homeless or formerly homeless members on the agency board of directors or subcommittee, having homeless or formerly homeless people trained and hired as staff, and/or the creation of a Participants’ Advisory Council.

In addition to any other activities, EHS must host “participant optional” meetings once per month and provide at least 24 hours advance notice to participants of the meeting time and location.

Animal Care
Pet owners shall assume the responsibilities for caring for their animals. Water will be available.

Additional provisions may be provided at the site. Some sites may be unsuitable for pets. Pet owners are also responsible for administering all regular medications to their animals, apart from vaccinations.

The EHS reserves the right to refuse admittance to animals that appear too aggressive for the EHS to handle. Regardless of initial presenting temperament, enforcement of EHS rules to reduce the risk of bites and other injuries must be observed and include:
• All animals should be handled only by their respective owners or trained staff members; • All animals on EHS property should be leashed or confined (kenneled/carrier) at all times; • Participants should not handle or touch pets other than their own; and • All incidents involving aggressive animals are documented in writing prior to removal of the pet from the site.

Packet Pg. 408 Attachment: Previous Staff Report 7-19-22 (4.11(i)--Closure of a Portion of Mark Street) City of Redding Administrative Guidelines Emergency Housing Sites 16 Staff Requirements
EHS must have sufficient staff on duty at all times. EHS must make provisions to have on-call staff available.

EHS must have a supervisor/manager available on call to the program at all times for consultation to staff about challenging participant situations and other urgent matters. All EHS should have a consultation policy in place that outlines situations requiring consultation up the chain of command.

Food Storage/Service
Sanitary facilities
All EHS that either prepare and serve meals or provide areas for participantsto prepare and consume their own meals must ensure that all areas used for food storage and preparation are sanitary. Kitchen and dining areas must be kept clean and comply with all relevant health codes.

Donated Food
Programs that serve food prepared off site by regular donors must provide donors with a handout that details the requirements for food preparation. All food donors must read and sign the handout to confirm knowledge of the standards and must provide current contact information.

Programs are discouraged from accepting food that has been prepared off-site by intermittent donors.

Meal schedule
If meals are served, a meal schedule must be posted.

Dietary modifications
If meals are served or food is provided for participants to use to prepare their own meals, EHS must make dietary modifications and/or provide appropriate food options based on participants’ health, religious, and/or cultural practices. As feasible, food provided should promote healthy eating.

Dining facilities
EHS must provide a table and chairs if food is served.

Food allergies
Any snacks and meals provided should be provided with reasonable accommodations made for known allergies, including children, if residing in the EHS. Providers should be asking about food allergies at intake; however, it is the parents’ responsibility to inform the program of children’s food allergies.

Packet Pg. 409 Attachment: Previous Staff Report 7-19-22 (4.11(i)--Closure of a Portion of Mark Street) City of Redding Administrative Guidelines Emergency Housing Sites 17 Support Services
Case Management
Case management and supportive services focus on housing or directly supporting the goal of housing and should reflect the short-term nature of assistance toward housing placement.

Critical components in the provision of case management services include the following:
• Low Barrier practices
• Housing First
• Harm Reduction
• Trauma Informed Care
• Client-centered
• Culturally competent
The following case management services must be available to program participants receiving these services. To ensure the consistent delivery of case management services, operators must incorporate written case management procedures and forms that include the following:
• Referral Procedures: Establish referral and follow-up procedures to confirm participants are connected to services to which they are referred. Documentation of referrals made and referral confirmation must be maintained in participant files. • Health and Wellness referrals: Ensure participants are linked to and assisted in accessing medical health, mental health, and any needed alcohol and drug services. • Mainstream Benefits: Establish procedures for screening participants at program entry and intake for eligibility to mainstream benefits. Assisting participants by coordinating the completion and submission of applications for public benefits and entitlements (e.g., general assistance, SNAP, SSI/SSDI, Veteran benefits) health insurance benefits (e.g., Medi-Cal, Medicare, Covered California, etc.), and other sources of financial assistance.
• Education/life skills.
• Employment Development/Placement Programs: Assessing employment history and goals and assisting participants to engage in services that will prepare the individual to obtain employment in collaboration with participating agencies.

Housing Case Management
Participants must be offered, and are required to participate in, services they need in order to attain and stabilize in permanent housing. Case management must be conducted on a regular basis and the EHS must document content and outcome of case management meetings. Core services will include:
• Development of an individualized service plan based on needs, circumstances and market conditions, focused on helping individuals find and keep permanent housing and linkages to other community based supportive services as needed.

Packet Pg. 410 Attachment: Previous Staff Report 7-19-22 (4.11(i)--Closure of a Portion of Mark Street) City of Redding Administrative Guidelines Emergency Housing Sites 18 • Creating a referral network for other services and coordinating with other services providers and case managers.

Housing Navigation
Housing navigation services must provide ongoing engagement and support in order to facilitate a match to an appropriate permanent housing placement. Housing navigation objectives will include:
• Connecting participants to needed resources;
• Buffering participants from the stress of navigating housing access; and • Supporting participants in managing their own lives within the scope of their resources and abilities.

Core Navigation Services:
• Housing location and counseling services to identify the most appropriate housing placement;
• Establishing relationships with private and public owners and rental agencies willing to provide permanent housing to clients;
• Assisting with housing applications and appeals, and negotiating rental agreements; • Facilitating shared housing opportunities in community-based housing and through master leasing; and
• Assisting with the move-in process, including identifying resources for basic furnishings, accessibility modifications, or other expenses.

Health services access
EHS staff will encourage participants to obtain and maintain health insurance, obtain a primary care provider and access immunization service. This must include publicly posting or otherwise making available information on health-related services.

Recordkeeping
EHS must have written intake and client record keeping procedures and files that include intake interviews and records of services provided.

Assessment
A basic assessment that includes an evaluation of the service needs of the occupant, information about past or current services received and other information necessary to provide services must be conducted or updated for all occupants.

Transportation
Transportation is required to help participant’s access essential services such as, community-based services, medical services and housing searches. Shuttle service, bus passes and car services such as Uber and Lyft may be utilized. Accommodations must be made for disabled persons who are unable to access general means of transportation.

Universal Accessibility to transportation must be made available, such as RABA, the use of bicycles, or forms or transportation.

Packet Pg. 411 Attachment: Previous Staff Report 7-19-22 (4.11(i)--Closure of a Portion of Mark Street) City of Redding Administrative Guidelines Emergency Housing Sites 19 FACILITY
Basic Building Standards and Fire Safety
All facilities must comply with HUD Emergency Solution Grants facility standards (HUD ESG Facility Standards) and local applicable building and fire codes. Evidence of compliance with local codes must be provided.

Facilities must have annual fire inspections conducted by the fire department and conduct regular fire drills. Training must be provided to staff on fire safety.

Safety Standards
EHS must comply with state and local health, environmental and safety standards.

Amenities
• The EHS must have a heating and ventilation system and maintain a comfortable temperature.

Emergency Sleeping Cabins will comply with Appendix O of the California Building Code. • The EHS shall have a housekeeping and maintenance plan to ensure a safe, sanitary, clean and comfortable environment.
• The EHS shall provide each person with access to a single or double occupancy emergency sleeping cabin with a mattress and bedding, (a blanket and pillow), all of which are clean and in good repair.
• The EHS shall have a sufficient supply of functionally clean and reasonably private toilets and hand wash basins, with hot and cold running water and that meet the requirements of the Americans with Disabilities Act.
• The EHS should have a sufficient quantity of functionally clean and reasonably private bathing facilities with hot and cold running water or will provide for access to bathing facilities at least twice per week through contract or other means. All bathing facilities must meet the requirements of the Americans with Disabilities Act.
• The EHS should have laundry facilities available to residents, or access to laundry facilities nearby or transportation to laundry facilities will be provided or nearby. • The EHS shall provide towels, soap, and toilet tissues.

Drinking Water
EHS must provide access to drinking water at all times.

Outlet Access
EHS must provide access to electrical outlets for charging personal devices such as cell phones and medical equipment. Emergency Sleeping Cabins must have outlets as required by California Building Code Appendix O.

Packet Pg. 412 Attachment: Previous Staff Report 7-19-22 (4.11(i)--Closure of a Portion of Mark Street) City of Redding Administrative Guidelines Emergency Housing Sites 20 Cleanliness
Resident Participation - Bath/toilet areas, hallways, and other common use areas must be cleaned daily. EHS must have proper trash receptacles that are emptied regularly.

Both the interior and exterior of the facility must be free of debris, clutter, and unsanitary items and there must be no obvious safety risks.

Pest Control
EHS must ensure adequate provision of pest control services.

EHS must have a protocol in place for the prevention and control of bed bugs. (See https://www.cdc.gov/parasites/bedbugs/ for best practices related to bed-bug prevention). 24-hour notice must be provided to participants of pest control activities unless the type and degree of infestation requires an immediate response (e.g. bed bugs).

Maintenance/Repair
Facilities must be maintained in good repair. The general appearance of the buildings and surrounding grounds must be well maintained and free from litter and offensive visual ques such as overladen shopping carts. There must be a written housekeeping and maintenance plan.

EHS must post the process for reporting maintenance concerns, acknowledge issues reported within two days, and identify the timeframe for addressing the concern. Emergency maintenance items must be immediately addressed.

Phone Access
A telephone (land line or cell phone) must be available to staff for emergencies. Emergency numbers should be posted by the telephone or otherwise made available to on duty staff. Es must take emergency phone messages and messages from service providers for participants in residence.

Hazardous Materials
In accordance with established standards, EHS must label all chemicals and cleaning supplies and keep all such materials out of reach of children. Any hazardous materials must be stored separate from food.

No fires, including cooking or warming fires will be allowed on site at any time.

Entrance/Exits
Exits must be clearly marked and must be kept clear of blockage and tripping hazards.

All steps must have handrails as required by applicable codes. Steps must have treads or similar accommodation to prevent slipping.

Exit signage must be consistent with all applicable codes.

Packet Pg. 413 Attachment: Previous Staff Report 7-19-22 (4.11(i)--Closure of a Portion of Mark Street) City of Redding Administrative Guidelines Emergency Housing Sites 21 Agency Vehicle
If an EHS location maintains a vehicle used for participant transport, the vehicle must be properly maintained, licensed and insured. All drivers must be properly licensed. Provisions must be made to provide equal access to transportation services to disabled participants.

Packet Pg. 414 Attachment: Previous Staff Report 7-19-22 (4.11(i)--Closure of a Portion of Mark Street) Packet Pg. 415
Attachment: NOE Closure of a Portion of Mark Street (2) (4.11(i)--Closure of a Portion of Mark Street)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following actions relative to Request for Proposals (RFP) (Schedule No. 5285), Construction Management and Inspection Services for the Clear Creek Wastewater Treatment Plant (CCWTP) Pyrolysis Phase 1 Project:
(1) Award RFP to Water Works Engineers, LLC;
(2) Authorize the Mayor to execute a Consulting and Professional Services Contract for a not-to-exceed fee of $632,937 with Water Works Engineers, LLC, to provide Construction Management and Inspection Services for the CCWTP Pyrolysis Phase 1 Project; and
(3) Authorize the City Manager to approve contract amendment increases up to $50,000.

Fiscal Impact
The consultant fee is estimated at $632,937 based on the scope of services as well as previous similar project cost comparisons, and the contract will be for actual work performed. However, staff recommends the approval of an additional $50,000 in contingency reserve should unforeseen project issues arise. If the reserve is needed, a contract amendment would be negotiated with the consultant and approved by the City Manager.

The CCWTP Pyrolysis Phase 1 Project will be funded through the Wastewater Utility fund.

Sufficient funding for the Project is available in the Fiscal Year 2022-23 Wastewater Utility budget.

MEETING DATE: September 6, 2022
ITEM NO. 4.11(j)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(j)--Award Request for Proposals (Schedule No. 5285); Authorize Execution of Consulting and Professional Services Contract for the Construction Management and Inspection Services for the Clear Creek Wastewater Treatment Plant Pyrolysis Phase 1 Project Chuck Aukland, Public
Works Director
Packet Pg. 416
Report to Redding City Council August 31, 2022
Re: 4.11(j)--Request for Proposals No. 5285 Construction Management Services Page 2 Alternative Action
The City Council (Council) may choose not to award this contract, in which case, City of Redding (City) staff would be required to manage construction management and inspection for the project. This would require either consultant services to be solicited for other capital work or a reduction in the City’s capital program delivery.

Background/Analysis
The CCWTP Pyrolysis Phase 1 Project includes installation of concrete slabs, installation of biodryers and pyrolysis units, conveyors, a transformer, an electrical building, pre-engineered metal canopy and elevated support structure with walkway for access, and utility routing. Additionally, site work including yard piping, grading, paving, fencing, and electrical items of work will be installed to support equipment functionality.

The project was advertised for construction in June 2021, and bids were received and opened on July 19, 2022. The project was awarded by the Council at its regular meeting on August 2, 2022, to SNL Group, Inc., in the amount of $3,927,250. The tentative project schedule calls for construction to begin in October 2022. Because the City’s engineering staff will be overseeing approximately 20 projects this upcoming construction season, there is insufficient staff to manage a project of this magnitude and complexity without affecting the delivery of other projects. Additionally, the selected firm’s knowledge of the project design makes it the most qualified to manage the project through construction. As such, consultant support is required.

CONSULTANT SELECTION PROCESS
In May 2022, a formal Request for Proposals (No. 5285), outlining the specific scope of work, was advertised. Proposals were required to include a scope of work and proposed fee. Proposals and fee schedules were received on June 9, 2022, from one firm. A review and selection panel was formed with members from the Public Works Department. The panel reviewed the proposal and confirmed the proposal from Water Works Engineers, LLC, was complete.

The proposal was evaluated based on the firm’s understanding of the scope of work, ability to meet the proposed schedule and maintain the project budget, experience and qualifications of the proposed staff, ability to work with City staff, project approach, familiarity with State of California and City procedures, and geographic location of the team. Applying the criteria to the proposal, the selection panel determined that Water Works Engineers, LLC, was a qualified firm and able to provide the required services for this project.

Following the evaluation and ranking, Water Works Engineers, LLC’s, proposed fees were opened, evaluated, and negotiated to include reasonable costs based on the scope of services as well as previous similar project cost comparisons.

A professional services agreement with Water Works Engineers, LLC, has been approved as to form by the City Attorney’s Office and is attached.

Packet Pg. 417
Report to Redding City Council August 31, 2022
Re: 4.11(j)--Request for Proposals No. 5285 Construction Management Services Page 3 Environmental Review
The City Council, at its meeting on August 2, 2022, made a finding that this project is Categorically Exempt from review under the California Environmental Quality Act (CEQA) Guidelines, per Section 15301(b) - Existing Facilities and Section 15303(d) New Construction or Conversion of Small Structures.

Council Priority/City Manager Goals
• This agenda item is a routine operational item.
c: Nick Visconti, Construction Manager
Amber Edenburn, Purchasing Officer
Josh Anthony, Assistant Public Works Director
Attachments
Contract
^Location Map
Previous Staff Report 8-2-22
Packet Pg. 418
Packet Pg. 419 Attachment: Contract (4.11(j)--Request for Proposals No. 5285 Construction Management Services) Packet Pg. 420 Attachment: Contract (4.11(j)--Request for Proposals No. 5285 Construction Management Services) Packet Pg. 421 Attachment: Contract (4.11(j)--Request for Proposals No. 5285 Construction Management Services) Packet Pg. 422 Attachment: Contract (4.11(j)--Request for Proposals No. 5285 Construction Management Services) Packet Pg. 423 Attachment: Contract (4.11(j)--Request for Proposals No. 5285 Construction Management Services) Packet Pg. 424 Attachment: Contract (4.11(j)--Request for Proposals No. 5285 Construction Management Services) Packet Pg. 425 Attachment: Contract (4.11(j)--Request for Proposals No. 5285 Construction Management Services) Packet Pg. 426 Attachment: Contract (4.11(j)--Request for Proposals No. 5285 Construction Management Services) Packet Pg. 427 Attachment: Contract (4.11(j)--Request for Proposals No. 5285 Construction Management Services) Packet Pg. 428 Attachment: Contract (4.11(j)--Request for Proposals No. 5285 Construction Management Services) Packet Pg. 429 Attachment: Contract (4.11(j)--Request for Proposals No. 5285 Construction Management Services) Packet Pg. 430 Attachment: Contract (4.11(j)--Request for Proposals No. 5285 Construction Management Services) Packet Pg. 431 Attachment: Contract (4.11(j)--Request for Proposals No. 5285 Construction Management Services) Packet Pg. 432 Attachment: Contract (4.11(j)--Request for Proposals No. 5285 Construction Management Services) Packet Pg. 433 Attachment: Contract (4.11(j)--Request for Proposals No. 5285 Construction Management Services) Packet Pg. 434 Attachment: Contract (4.11(j)--Request for Proposals No. 5285 Construction Management Services) Packet Pg. 435 Attachment: Contract (4.11(j)--Request for Proposals No. 5285 Construction Management Services) Packet Pg. 436 Attachment: Contract (4.11(j)--Request for Proposals No. 5285 Construction Management Services) Packet Pg. 437
Attachment: ^Location Map (4.11(j)--Request for Proposals No. 5285 Construction Management Services)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following actions relative to Bid Schedule No. 5293 (Job No. 2665) Clear Creek Wastewater Treatment Plant Pyrolysis Project Phase 1:
(1) Award to SNL Group, Inc., in the amount of $3,927,250; (2) Approve an additional $795,000 to cover the cost of administration and inspection fees and $845,000 for project development costs;
(3) Approve $395,000 to provide construction contingency funding; (4) Authorize the City Manager to approve additional increases in either the construction management or construction contingency amounts up to a total of $75,000; and (5) Find that the project is categorically exempt from review under the California Environmental Quality Act Guidelines, per Section 15301(b) - Existing Facilities, and Section 15303(d) New Construction or Conversion of Small Structures.

Fiscal Impact
The Clear Creek Wastewater Treatment Plant Pyrolysis Phase 1 Project (Project) is being funded by the Wastewater Utility Funds. Sufficient funding for the project is available in the 2022-23 Wastewater Utility budget.

Cost Summary
Item Estimated
Project Development Costs $845,000
Construction Contract + Contingency $4,322,250
Contract Administration, Inspection, and Testing $795,000 Additional City Manager Authority $75,000
Total Project Costs $6,037,250
MEETING DATE: August 2, 2022
ITEM NO. 4.11(a)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(a)--Award Bid Schedule No. 5293, Job Order No. 2665, Clear Creek Wastewater Treatment Plant Pyrolysis Phase 1 Project
Chuck Aukland, Public
Works Director
Packet Pg. 438 Attachment: Previous Staff Report 8-2-22 (4.11(j)--Request for Proposals No. 5285 Construction Management Services) Report to Redding City Council July 25, 2022
Re: 4.11(a)--Award Bid Schedule No. 5293 CCWWTP Pyrolysis Phase 1 Project Page 2 Project cost components are estimates and some shifting of the project development and construction contingency funds may be necessary to balance the project within the approved budget.

Alternative Action
The City Council may choose to not award the bid for the Clear Creek Wastewater Treatment Plant Pyrolysis Phase 1 Project and provide staff with alternative direction. Without this project, staff would need to pursue other alternatives to managing biosolids disposal at the treatment plant. This may present regulatory, technical, and financial impacts to the Wastewater Utility in the near future.

Background/Analysis
The Clear Creek Wastewater Treatment Pyrolysis Phase 1 Project is an accepted project from the Wastewater Treatment Plant Biosolids Master Plan. The City Council authorized staff to solicit engineering services to design and construct the pilot scale project on October 6, 2020. The project is using an emerging technology for the handling and disposal of biosolids at the wastewater treatment plant. The following items are included in the scope of this project:
installation of biodryers and pyrolysis units, installation of conveyors and elevated support structure with walkway for access and utility routing, installation of a transformer and electrical building, construction of concrete slabs, installation of a pre-engineered metal canopy, and site work which includes yard piping, grading, paving, fencing, and electrical facilities.

Attached is a tabulation of bids received and opened on July 19, 2022, for the Clear Creek Wastewater Treatment Plant Pyrolysis Phase 1 Project. The low bid in the amount of $3,927,250 was received from SNL Group, Inc., of Redding, California. The engineer's estimate was $3,894,000. Total project development costs for this project are estimated to be $845,000.

Project development costs include engineering, surveying, right-of-way, environmental, and consultant services. Total construction administration and inspection costs for this project are estimated to be $795,000. Construction administration and inspection costs include staff time and the consultant fee received through RFP selection. The consultant’s fee includes contract administration, inspection services, and application programming, which is unique to this project. Staff will offer to the Council approval of the consultant selection and execution of the professional services agreement at a later meeting prior to the beginning of construction.

Staff has reviewed the project and determined that the project is Categorically Exempt from review under the California Environmental Quality Act (CEQA) Guidelines, per Section 15301(b) - Existing Facilities and Section 15303 (d) New Construction or Conversion of Small Structures. Class 1 exemptions include minor alteration of existing public facilities and equipment. Class 3 exemptions include the construction of new small facilities or structures, and installation of new equipment. The project will result in negligible or no expansion of use, and a limited amount of new equipment and structures will be constructed. The project has been reviewed for sensitive resources and will not have a significant effect on biological or cultural resources such as threatened or endangered species or their habitats, sensitive vegetation communities, tribal lands, or tribal cultural resources. The project has no potential to have a significant effect on the environment.

Packet Pg. 439 Attachment: Previous Staff Report 8-2-22 (4.11(j)--Request for Proposals No. 5285 Construction Management Services) Report to Redding City Council July 25, 2022
Re: 4.11(a)--Award Bid Schedule No. 5293 CCWWTP Pyrolysis Phase 1 Project Page 3 Council Priority/City Manager Goals
• This agenda item is a routine operational item.

Attachments
^Location Map
^Notice of Exemption
^ Bid Tabulation
Staff Report_October 2020
Packet Pg. 440 Attachment: Previous Staff Report 8-2-22 (4.11(j)--Request for Proposals No. 5285 Construction Management Services) Packet Pg. 441
Attachment: Previous Staff Report 8-2-22 (4.11(j)--Request for Proposals No. 5285 Construction Management Services)

NOTICE OF EXEMPTION
TO:  Office of Planning and Research FROM: City of Redding 1400 Tenth Street, Room 121 Public Works Department
Sacramento, CA 95814 777 Cypress Avenue
Redding, CA 96001
 Shasta County Clerk
County of Shasta
P.O. Box 990880, 1643 Market Street
Redding, CA 96099-0880
Project Title: Biosolids Pyrolysis at the Clear Creek Wastewater Treatment Plant Project JO# 2637-10 Project Location – Specific: 2220 Metz Road
Project Location – City: Redding Project Location – County: Shasta Description of Project: The City of Redding will construct a pilot-scale biosolids pyrolysis project located at the Clear Creek Wastewater Treatment Plant (CCWWTP). Operation of a pilot-scale facility is an important step in meeting regulatory goals (e.g., Senate Bill [SB] 1383) and establishing a permanent solution for the disposal of biosolids.

Construction will occur within the existing CCWWTP facility and will involve vegetation removal; earthwork; trenching; installation of subsurface utilities; construction of concrete pads, shade structures, access road, fencing; modification of existing equipment; and installation of new pyrolysis, biodryer, and electrical equipment.

Name of Public Agency Approving Project: City of Redding Name of Person or Agency Carrying Out Project: Josh Vandiver, Wastewater Utility Manager Exempt Status: (check one)
 Ministerial [Section 21080(b)(1); 15268]
 Declared Emergency [Section 21080(b)(3); 15269(a)]
 Emergency Project [Section 21080(b)(4); 15269(b)]
 Statutory Exemptions. State code number:
 Common Sense Exemption (This project does not fall within an exempt class, but it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment (14 CCR 15601[b][3]).  Categorical Exemption. State type and section number: Sec. 15301(b) Existing Facilities, & Sec. 15303(d) New Construction or Conversion of Small Structures Based on an examination of this proposal and supporting information, the following statements are true and exceptions do not apply: • If this project falls within an exempt class 3, 4, 5, 6, or 11, it does not impact an environmental resource of hazardous or critical concern where designated, precisely mapped, and officially adopted pursuant to law. • There will not be a significant cumulative effect by this project and successive projects of the same type in the same place, over time. • There is not a reasonable possibility that the project will have a significant effect on the environment due to unusual circumstances. • This project does not damage a scenic resource within an officially designated state scenic highway. • This project is not located on a site included on any list compiled pursuant to Govt. Code § 56962.5 (“Cortese List”) • This project does not cause a substantial adverse change in the significance of a historical resource.

Reasons why project is exempt: Class 1 exemptions include minor alteration of existing public facilities and equipment.

Class 3 exemptions include the construction of new small facilities or structures, and installation of new equipment. The project will result in negligible or no expansion of use, and a limited amount of new equipment and structures will be constructed. The project has been reviewed for sensitive resources and will not have a significant effect on biological or cultural resources such as threatened or endangered species or their habitats, sensitive vegetation communities, tribal lands, or tribal cultural resources. The project has no potential to have a significant effect on the environment.

Lead Agency Contact Person: Amber Kelley Telephone: 530.225.4046 If Filed by Applicant:

1. Attach certified document of exemption finding.

2. Has a notice of exemption been filed by the public agency approving the project? □ Yes □ No Signature:__________________________ Date:_________________________ Title: Environmental Compliance Manager
Signed by Lead Agency Date received for filing at OPR:______________  Signed by Applicant
Amber Kelley
March 7, 2022
Packet Pg. 442 Attachment: Previous Staff Report 8-2-22 (4.11(j)--Request for Proposals No. 5285 Construction Management Services) BID TABULATION FOR:

CLEAR CREEK WASTEWATER TREATMENT PLANT PYROLYSIS PROJECT PHASE 1 ENGINEER'S EST SnL Group, Inc. Cal Electro, Inc.
7/19/2022 UNIT UNIT UNIT

ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRICE TOTAL 1 Water Pollution Control LS 1 $4,000.00 $4,000.00 $18,250.00 $18,250.00 $1,500.00 $1,500.00 2 Trench Sheeting & Shoring LS 1 $7,000.00 $7,000.00 $6,000.00 $6,000.00 $4,000.00 $4,000.00 3 Modifications to Existing Dewatering
Building LS 1 $545,000.00 $545,000.00 $673,000.00 $673,000.00 $80,000.00 $80,000.00 4 Biodryer and Pyrolysis Facility LS 1 $2,139,000.00 $2,139,000.00 $2,650,000.00 $2,650,000.00 $3,080,000.00 $3,080,000.00 5 Site Electrical and Electrical Building LS 1 $1,199,000.00 $1,199,000.00 $580,000.00 $580,000.00 $1,300,000.00 $1,300,000.00 TOTAL - CONTRACT ITEMS $3,894,000.00 $3,927,250.00 $4,465,500.00 Cushman Contracting Corp. Stewart Engineering, Inc. GSE Construction Company

UNIT UNIT UNIT

ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRICE TOTAL 1 Water Pollution Control LS 1 $15,000.00 $15,000.00 $93,500.00 $93,500.00 $4,900.00 $4,900.00 2 Trench Sheeting & Shoring LS 1 $2,000.00 $2,000.00 $5,800.00 $5,800.00 $100.00 $100.00 3 Modifications to Existing Dewatering
Building LS 1 $290,000.00 $290,000.00 $270,000.00 $270,000.00 $400,000.00 $400,000.00 4 Biodryer and Pyrolysis Facility LS 1 $3,250,000.00 $3,250,000.00 $3,417,500.00 $3,417,500.00 $4,290,000.00 $4,290,000.00 5 Site Electrical and Electrical Building LS 1 $1,300,000.00 $1,300,000.00 $1,262,200.00 $1,262,200.00 $550,000.00 $550,000.00 TOTAL - CONTRACT ITEMS $4,857,000.00 $5,049,000.00 $5,245,000.00 TNT Industrial Contractors,Inc. RTA Construction, Inc. Bayview Engineering & Const.

UNIT UNIT UNIT

ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRICE TOTAL 1 Water Pollution Control LS 1 $39,632.00 $39,632.00 $20,000.00 $20,000.00 $56,186.03 $56,186.03 2 Trench Sheeting & Shoring LS 1 $19,482.00 $19,482.00 $3,000.00 $3,000.00 $98,391.83 $98,391.83 3 Modifications to Existing Dewatering
Building LS 1 $116,712.00 $116,712.00 $275,000.00 $275,000.00 $415,374.75 $415,374.75 4 Biodryer and Pyrolysis Facility LS 1 $3,630,503.00 $3,630,503.00 $2,780,000.00 $2,780,000.00 $4,094,834.28 $4,094,834.28 5 Site Electrical and Electrical Building LS 1 $1,525,507.00 $1,525,507.00 $2,400,000.00 $2,400,000.00 $1,744,509.74 $1,744,509.74 TOTAL - CONTRACT ITEMS $5,331,836.00 $5,478,000.00 $6,409,296.63 Bid Schedule No.: 5293
Packet Pg. 443 Attachment: Previous Staff Report 8-2-22 (4.11(j)--Request for Proposals No. 5285 Construction

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize staff to solicit engineering services to design and construct a small-scale pyrolysis system to process municipal wastewater biosolids (biosolids) at the Clear Creek Wastewater Treatment Plant.

Fiscal Impact
The City Council (Council) approved Biosolids Master Plan preliminarily estimates a small-scale pyrolysis project will cost approximately $6,100,000. Moving forward with the design phase is estimated at $610,000. Sufficient funding is available in the current Fiscal Year 2020-21 Wastewater Utility budget.

Alternatives Action
The Council may decline to approve this project and provide alternate direction to staff. Staff would pursue other alternatives to managing biosolids disposal at the Stillwater and Clear Creek Wastewater Treatment Plants. This may present regulatory, technical and financial impacts to the Wastewater Utility.

Background/ Analysis
Staff is proposing to engage a consultant to assist with planning and design of a small-scale pyrolysis unit to better prepare the City of Redding (City) to comply with environmental regulations and provide a long-term sustainable solution to the disposal of biosolids from both wastewater treatment plants. The handling and disposal of biosolids is highly regulated, with continuously evolving environmental legislation in the State of California. The City of Redding (City) currently disposes of this material at the local landfills.

MEETING DATE: October 6, 2020
ITEM NO. 4.11(h)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(h)--Authorize a Pilot Scale Project for Biosolids Pyrolysis Process.

Chuck Aukland, Public
Works Director
Packet Pg. 444 Attachment: Previous Staff Report 8-2-22 (4.11(j)--Request for Proposals No. 5285 Construction Management Services) Report to Redding City Council September 29, 2020
Re: 4.11(h)--Authorize Biosolids Pyrolysis Project at CCWWTP Page 2 California Senate Bill (SB) 1383 codified California's commitments to reduce greenhouse gas emissions and air pollution statewide. It identified methane emissions from landfills as one area to address in order to meet California’s target to reduce Green House Gas emissions 40 percent below 1990 levels by 2030. SB 1383 enhances California’s efforts to achieve the statewide 75 percent recycling goal by 2020, established in California Assembly Bill (AB) 341, and strengthen the implementation of mandatory commercial organics recycling established in AB 1826. As AB 341 set the roadmap to find beneficial uses for organics and divert them from landfills, AB 1594 specifically phases out the credit allowed from biosolids being utilized as “Alternative Daily Cover” for landfills and classifies all green waste as regular disposal. What this means is landfills are being forced to divert organic waste, including biosolids, whereas landfill disposal of biosolids will not be a viable option in the future.

More recently, the State Water Resources Control Board (SWRCB) issued an order requiring all Publicly Owned Treatment Works (POTWs) to sample and report results for Per- and Polyfluoroalkyl Substances (PFAS). PFAS are a group of man-made chemicals that have been in use since the 1940s and are found in a wide range of consumer products used daily such as cookware, pizza boxes and stain repellants. These chemicals are commonly conveyed via the wastewater to the POTW passing through the plant treatment processes and remaining in the biosolids as they are not removed from the effluent waste stream. The Wastewater Utility will begin sampling for PFAS at its wastewater treatment plants shortly and will know if PFAS are present by early next year.

On August 18, 2020, the Council accepted the aforementioned 2020 Biosolids Master Plan as a general planning document to be used by the Wastewater Utility. Several biosolid disposal alternatives were evaluated utilizing many technical, financial and regulatory criteria. The recommended alternative was implementation of new technology utilizing process known as pyrolysis.

Pyrolysis is the process of burning without a flame; utilizing heat produced to thermally remove volatile organics, leaving behind a sequestered carbon solid that is held in a permanent state that can be beneficially reused. This “biochar” locks the carbon into an extremely stable and beneficial soil amendment that returns the carbon to the soil, therefore virtually eliminating the releasing of carbon in the form of methane to the atmosphere. Other uses for the residual biochar include a replacement for carbon black in manufacturing and as activated carbon for filtration.

The potential benefits of pyrolysis include the following:

1. A reduction of biosolids in volume and weight by up to 90 percent, could be achieved, thus substantially reducing storage and hauling costs.

2. A high percentage of the carbon content of the material processed is retained in pyrolysis biochar, resulting in less overall carbon dioxide emissions (i.e. sequestration).

3. Biochar has the potential to be used as a soil amendment or replacement for carbon black in an industrial manufacturing process.

4. Since pyrolysis does not fully combust the material being processed, compliance with air quality requirements for the system exhaust is more readily achievable and permitting will be less complex.

5. Pyrolysis of biosolids results in the destruction of PFAS, which are an emerging concerning contaminant that could affect land application of biosolids in the future.

Packet Pg. 445 Attachment: Previous Staff Report 8-2-22 (4.11(j)--Request for Proposals No. 5285 Construction Management Services) Report to Redding City Council September 29, 2020
Re: 4.11(h)--Authorize Biosolids Pyrolysis Project at CCWWTP Page 3

6. Pyrolysis is largely unaffected by the nitrogen content of the biosolids being processed, which makes this technology particularly attractive when taking into consideration the acceptance of food waste.

7. Pyrolysis can be a self-sustained process that generates enough energy such that electricity or natural gas are not used once stable operation is achieved, once the pyrolysis process operating temperature is reached (using syngas generated from the biosolids to burn).

The Biosolids Master Plan recommended that the City consider implementing a small‐scale pyrolysis system at Clear Creek Wastewater Treatment Plant (CCWTP) in order to gain operating experience to prove the technology prior to constructing a full‐scale facility. As of today, pyrolysis is an emerging technology and selection of this alternative may result in the need to sole‐source or pre‐select an equipment provider with a track record of proven municipal installations, given there are very few in the United States. Operation of a small‐scale facility could be an important step in meeting regulatory goals and establishing a permanent solution for the disposal of biosolids.

Staff will continue to investigate alternative disposal methods including trucking to regional facilities, composting, and land application to ensure flexibility in decision making and ultimate investment of resources.

Council Priority/ City Manager Goals
 Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
Attachments
Biosolids MP Staff Report - Aug 18, 2020 4.11.e (available online) Packet Pg. 446 Attachment: Previous Staff Report 8-2-22 (4.11(j)--Request for Proposals No. 5285 Construction Management Services)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following actions relative to the City of Redding Master Service Agreement (C3386) with the Tribal Council of the Redding Rancheria to provide Water and Wastewater Utility Services:
(1) Authorize staff to negotiate and the Mayor to execute a Second Amendment to extend the term of the Agreement (C-3386) for six months to April 2, 2023; and (2) Find that the activity is categorically exempt from review under the California Environmental Quality Act Guidelines, pursuant to Section 15301(a and d) – Existing Facilities.

Fiscal Impact
The amendment would be negotiated and executed to extend the term of the Master Service Agreement (Agreement) at the current Payment Schedule per Section 2 of the Agreement. Terms include quarterly payments to offset the costs of general services as well as monthly utility payments in accordance with the current Water and Wastewater Utility Rate Schedule.

Alternative Action
The City Council could continue with the existing term, which will terminate on October 2, 2022; and/or provide alternative direction to staff.

Background/Analysis
The City of Redding has a longstanding agreement to provide municipal services to the Redding Rancheria and its existing Hotel/Casino, Tribal offices and residences. There have been two major revisions since 1995, including in 2002 and 2012. The most recent version is the Master Service Agreement executed in 2012, and amended in 2017. The term of this 10-year agreement MEETING DATE: September 6, 2022
ITEM NO. 4.11(k)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(k)--Approve the Second Amendment to City of Redding Master Service Agreement (C-3386), with the Tribal Council of the Redding Rancheria to provide Water and Wastewater Utility Services
Chuck Aukland, Public
Works Director
Packet Pg. 447
Report to Redding City Council August 30, 2022
Re: 4.11(k)--Second Amendment to City of Redding Master Service Agreement (C-3386), with the Redding Ran Page 2
is set to expire on October 2, 2022. An extension of the current agreement will allow a thoughtful and pragmatic approach to negotiating a potential ongoing agreement. Staff has contacted Tribal staff and they concur with this strategy.

Environmental Review
Staff has reviewed the action and determined that the activity is Categorically Exempt from review under the California Environmental Quality Act (CEQA) Guidelines, per Section 15301(a and d). Class 1 exemptions include the operation, repair, maintenance, or minor alteration of existing facilities, structures, or equipment involving negligible or no expansion of use. The City will provide continued service and maintenance to the existing facilities and equipment to ensure they meet current public health and safety codes. Execution of the contract and maintenance of the equipment will not result in expansion of use. The action has no potential to have a significant effect on the environment.

Council Priority/City Manager Goals
• This agenda item is a routine operational item.

Attachments
Second Amendment to Master Service Agreement (C-3386)
Successor Master Service Agreement (C-3386)
First Amendment to Master Sewer Agreement (C-3386)
NOE MSA with the Redding Rancheria (2)
Packet Pg. 448
Packet Pg. 449 Attachment: Second Amendment to Master Service Agreement (C-3386) (4.11(k)--Second Amendment to City of Redding Master Service uc.ce.-- SJur

MASTER SERVICE AGREEMENT
This Master Service Agreement (" Agreement") is made by and between the City of Redding City"), a general law municipal corporation, and the Tribal Council of the Redding Rancheria Tribe"), the governing body of a
federally recognized Indian Tribe.

RECITALS

1. Tribe is a
federally recognized Indian Tribe governed by a seven (7) member tribal council, exercising sovereign powers of self-government within the jurisdictional boundaries of the Rancheria.

2. The Rancheria consists of 30. 89 acres of land, some of which is owned by the United States in trust for Tribe or for individual tribal members and some of which is owned by individuals in fee simple.

3. City is a general law municipal corporation, organized and eXIstmg under and in compliance with the laws of the State of California and is a provider of utility services to its residents.

4. The Rancheria and City are adjacent to one another.

5. The Rancheria is within the City' s sphere of influence as determined by the Shasta County Local Agency Formation Committee.

6. Tribe and City wish to enter into an Agreement that accomplishes orderly urban development and efficiency in delivery of utility services, avoids duplication of services, and provides similar standards between the two jurisdictions.

7. Residents and operations in the Rancheria will use, or cause to be used, directly or indirectly, many City services for which there is not any direct means of cost recovery, including, but not limited to: (1) police services; ( 2) fire response; ( 3) EMT services; 4) parks maintenance and development; ( 5) recreation programs; ( 6) traffic signal maintenance and traffic control; ( 7) emergency dispatch; ( 8) streetlights; and 9) long-term land use and traffic planning.

8. Tribal employment and economic development on the Rancheria provides direct and indirect economic benefits to City. Wages earned on the reservation are spent within the City and generate tax revenues for City. Customers of tribal businesses frequently come from out of the area and generate additional business and tax revenues for City. These revenues help to offset City' s cost of providing services to Tribe and its residents. It is in City' s interest to support prosperity on the Rancheria in harmony with the economic prosperity of the greater Redding area.

J
Master Service Agreement
Redding Rancheria - City of Redding LL,'
P~ ' f--if -/2-
i'[}tJ, , vD. 2-AJ/ 2.- - 7-f

fi
w
Packet Pg. 450 Attachment: Successor Master Service Agreement (C-3386) (4.11(k)--Second Amendment to City of Redding Master Service Agreement (C-3386),

9. Tribe, in order to improve the quality of services to its members and Rancheria residents, desires to acquire utility services, as set forth herein, from City.

10. City is willing to provide utility services, as set forth herein, to the Rancheria, provided that the development of such services meets with certain basic standards and the effects of said development, taking into account both the added costs and benefits to City, do not adversely impact City and its residents.

AGREEMENT
For good and valuable consideration hereby acknowledged by the Parties and in reliance upon the recitals and terms and conditions set forth herein, the Parties hereby agree as follows:

SECTION 1. TERM
The term of this Agreement shall be for a period of ten ( 10) years, commencing on the effective date of this Agreement.

SECTION 2. SERVICES AND PAYMENT
A. City shall provide utility services to Rancheria in accordance with the terms and conditions set forth by annex attached and incorporated into this Agreement.

1. Tribe shall make a good-faith effort to make its facilities accessible to City as required for City' s performance of services under this Agreement. City may inspect all utility infrastructures which are pertinent to the services provided by City in order to ensure compliance with this Agreement and any federal or state mandates placed upon the City and its operations of utility systems.

2. Tribe, at such times and in such form as City may request, shall make a good- faith effort to furnish City with periodic reports pertaining to utility operations on the Rancheria.

B. The scope of each utility service to be provided and the payment for said utility service shall be set forth in each attached annex and as listed below:

1. Annex A - Water Services

2. Annex B - Wastewater Services
C. The payments set forth in each annex shall not be construed as a satisfaction of any fee for service not addressed in this Agreement.

D. In the event any payment required by this Agreement is not received by City on or before the applicable due date, penalties and interest shall be charged at the rates established by the City Council made applicable to other City customers.

Master Service Agreement
Redding Rancheria - City of Redding Page 2
Packet Pg. 451 Attachment: Successor Master Service Agreement (C-3386) (4.11(k)--Second Amendment to City of Redding Master Service Agreement (C-3386), E. Payment in offset to impacts addressed in Recital 7 shall be in the annual amount of One Hundred Thousand Dollars ($ 100, 000. 00). Tribe shall pay Twenty- Five Thousand Dollars ($ 25, 000. 00) per quarter. Tribe shall remit payment within twenty ( 20) days of City' s billing.

1. This payment is not intended to cover direct fees for services specifically provided for by annex to this Agreement.

F. The payment set forth in Section 2. E. shall be adjusted upward on July 1 sl of each
year on an annual basis by 2 percent and shall become effective July 1, 2013, and every July thereafter without necessity of an obligation to meet and confer on the adjustment and without necessity of written amendment.

G. The Indian Gaming Grant Program contribution of Four Hundred and Thirty Thousand Dollars ($ 430, 000) the City received toward traffic improvements offsets the traffic impact fee associated with the proposed construction of the Tribe' s casino hotel. The Parties agree that this contribution and related credit shall not affect City' s eligibility for future grant opportunities and is in addition to the payment set forth in Section 2. E. Tribe shall be responsible for paying traffic- related impact fees for any additional development with impact on City transportation facilities.

1. The proposed casino hotel covered by this Agreement is defined as the construction of a hotel facility having four ( 4) stories, eighty-five ( 85) rooms.

SECTION 3. SECURITY FOR PERFORMANCE
A. Tribe shall keep on deposit with City the identical amount of funds that other utility customers of City are required to deposit.

B. In the event that City uses security furnished pursuant to this Section to cure a default by Tribe, Tribe must restore the security to the full amount required by this Agreement within thirty (30) calendar days of the withdrawal.

C. Tribe agrees that at all times during the existence of this Agreement, it will maintain in force at its own expense, a general comprehensive liability insurance policy in protection of the City, its Council members, officers, and employees with a
company authorized to do business in the State of California to protect such persons against liability for loss or charges for personal injury, death, or damage to property occasioned by the negligence, whether passive or active, and the intentional wrongdoing of Tribe. All such persons shall be endorsed as additional insured' s on the insurance policy required herein. The minimum liability limits of $500, 000 for personal injury or death of anyone person and 1, 000, 000 for personal injury of two or more in any occurrence and $ 500, 000 for Master Service Agreement
Redding Rancheria - City of Redding Page 3
Packet Pg. 452 Attachment: Successor Master Service Agreement (C-3386) (4.11(k)--Second Amendment to City of Redding Master Service Agreement (C-3386), damages to property resulting from one occurrence shall be maintained. Said insurance shall be primary to City' s policies of insurance.

SECTION 4. TERMINATION OF AGREEMENT
A. This Agreement may be terminated without cause upon gIvmg twelve ( 12) months' written notice to the nonterminating party.

1. The binding dispute resolution procedures set forth in Section 5 shall have no application to terminations occurring under this Subdivision A, nor shall the nonterminating Party be entitled to any of the remedies set forth in Section 6 or any other remedy in law or equity.

B. This Agreement may be terminated by either party for cause upon written notice to the other Party providing full disclosure of the action, or inaction, which the terminating Party believes to be cause for termination and setting forth the actions required to cure said breach or default. Failure of the nonbreaching party to fully cure the default or demand recourse to the procedures set forth in Section 5 within thirty ( 30) calendar days shall entitle the terminating Party to exercise the remedies set forth in Section 6 below.

1. Cause, within the meaning of this Agreement, shall include a default or breach of any term or condition set forth herein, without regard to materiality. Cause shall also include any anticipatory breach or repudiation of this Agreement.

SECTION 5. BINDING DISPUTE RESOLUTION
A. Whenever a Party to this Agreement determines that an act or failure to act by the other Party or other event constitutes a breach or default and has provided the notice required by Section 4.B., the Party receiving notice of said breach or default may initiate binding dispute resolution under the terms and conditions set forth below:

1. Binding dispute resolution may only be initiated in the good-faith belief that there are grounds for termination for cause.

2. The Notice of Binding Dispute Resolution must describe the dispute which is to be submitted for resolution, the proposed remedy to resolve the dispute and the name, address, and telephone number of the Party' s nominee to the Dispute Resolution Hearing Panel.

3. Failure to serve the Notice of Binding Dispute Resolution within the time frame set forth in Section 4.B. shall be deemed a voluntary and knowing waiver of that Party' s rights to litigate, arbitrate, or mediate said dispute Master Service Agreement
Redding Rancheria - City of Redding Page 4
Packet Pg. 453 Attachment: Successor Master Service Agreement (C-3386) (4.11(k)--Second Amendment to City of Redding Master Service Agreement (C-3386), and shall result in a forfeiture of all defenses and' legal and equitable remedies to which that Party may otherwise have been entitled.

B. When the requirements set forth in Section 5. A. have been satisfied, the Party claiming the right to terminate this Agreement for cause shall, within ten (10) calendar days, submit the name, address, and telephone number of its nominee to the Dispute Resolution Hearing Panel to the other Party.

C. Within ten (10) calendar days after the terminating Party has personally served written notice of its nominee or deposited said written notice in the United States mail, the Parties shall meet and select a third panel member, which shall complete the formation of the Hearing Panel. In the alternative, the Parties may agree to have the matter resolved by a single arbitrator.

D. The Hearing Panel, or single arbitrator if applicable, shall establish such rules of procedures as it deems necessary to resolve the dispute, provided that such rules must provide for a hearing that complies with the following:

1. Each party may be represented by legal counsel and shall have the opportunity to present legal argument.

2. Each party shall be entitled to present oral and/ or documentary evidence.

3. Formal rules of evidence shall not apply.

4. Discovery shall be reciprocal.

5. Except by mutual agreement of the Parties evidenced in wntmg, the hearing shall be conducted no later than thirty (30) calendar days after the selection of the third member of the Hearing Panel, or single arbitrator, if applicable.

6. A written decision of the Hearing Panel, or single arbitrator if applicable, shall be served on each Party no later than fifteen (15) calendar days after the conclusion of the hearing.

7. The Hearing Panel, or single arbitrator if applicable, shall have no authority to order any relief or remedy not specifically set forth in Section 6 of this Agreement.

8. Each Party shall bear its own costs and attorney fees and shall each pay one-half (' is) of the costs, expenses, and fees of the Hearing Panel, or single arbitrator if applicable. Notwithstanding the preceding, if the Hearing Panel, or single arbitrator, determines that a default has occurred and the Party initiating binding dispute resolution did not do so in good faith, the Panel may direct that all litigation costs, including, but not Master Service Agreement
Redding Rancheria - City of Redding Page 5
Packet Pg. 454 Attachment: Successor Master Service Agreement (C-3386) (4.11(k)--Second Amendment to City of Redding Master Service Agreement (C-3386), limited to, attorney fees, costs, expenses, and fees of the Hearing Panel, or arbitrator, shall be paid by the nonterminating Party.

9. Notwithstanding the above, nothing in this Agreement IS intended to waive the Tribe' s sovereign immunity under Federal law.

SECTION 6. REMEDIES
A. Remedies of City Upon Default by Tribe. Upon establishment of cause, pursuant to Section 4.B., or upon the occurrence of a failure to demand binding dispute resolution per Section 5. A.3, City shall have the right to terminate a portion, or all, of utility services to tribe. City shall be entitled to damages proximately resulting from said breach or default exclusive of damages relating to lost revenue. Damages shall be offset against any fees or payments paid in advance of services provided to Tribe, if any.

1. City may waive a default and not terminate the Agreement; however, any such waiver shall not prevent City from exercising its right to terminate this Agreement and otherwise pursue any remedy provided for herein upon a subsequent default or breach by Tribe.

B. Remedies of Tribe Upon Default by City. Upon establishment of cause, pursuant to Section 4.B., or upon the occurrence of a failure to demand binding dispute resolution per Section 5. A.3, Tribe shall have a right to reimbursement for
the damages proximately arising out of the default. Additionally, Tribe shall have the right to specific performance of this Agreement. Damages shall be offset against any fees or payment required to be made by Tribe to City in accordance with the terms of this Agreement.

1. Tribe may waive a default and not terminate the Agreement; however, any such waiver shall not prevent Tribe from exercising its right to terminate this Agreement and recovery of the remedies set forth herein upon a subsequent default or breach by City.

2. Tribe shall have no legal right to recover remedies on behalf of its members or other residents of the Rancheria.

SECTION 7. INDEMNITY
A. Each Party shall defend, hold harmless, and indemnify the other Party and its legislative body, directors, officers, agents, and employees against any and all loss, liability, civil penalties, damage or expense, including any direct, indirect or consequential loss, liability, damage or expenses, inclusive of attorney fees, for any violation of state or federal law, injury or death to persons, including employees of either Party, and damage to property, including property of either party, arising out of or in connection with intentional, willful, wanton, reckless, or Master Service Agreement
Redding Rancheria - City of Redding Page 6
Packet Pg. 455 Attachment: Successor Master Service Agreement (C-3386) (4.11(k)--Second Amendment to City of Redding Master Service Agreement (C-3386), negligent conduct occurring during the term and related to the subject matter of this Agreement. However, neither Party shall be indemnified hereunder for any loss, liability, damage, or expense resulting from its sole negligence or willful misconduct. In the case of a violation of state or federal law, the indemnity obligation shall be triggered upon the causation of the alleged violation and no intent or negligence shall be required to trigger the obligations set forth herein.

B. The Indemnitor' s obligation to defend, indemnify, and hold harmless shall not be excused because of the Indemnitor' s
inability to evaluate liability. The
Indemnitor shall respond within thirty ( 30) calendar days to the tender of any claim for defense and indemnity by the Indemnitee, unless this time has been extended in writing by the Indemnitee. If the Indemnitor fails to accept or reject a tender of defense and indemnity in writing delivered to Indemnitee within thirty 30) calendar days, in addition to any other remedy authorized by law, the Indemnitee may withhold such funds the Indemnitee reasonably considers necessary for its defense and indemnity until disposition has been made of the claim or until the Indemnitor accepts or rejects the tender of defense in writing delivered to the Indemnitee, whichever occurs first.

C. The obligation to indemnify, protect, defend, and hold harmless set forth in this Section applies to all claims and liability regardless of whether any insurance policies are applicable. The policy limits of said insurance policies do not act as a limitation upon the amount of indemnification to be provided by the Indemnitor.

D. The Indemnitee shall have the right to approve or disapprove the legal counsel retained by Indemnitor pursuant to this Section to represent Indemnitee' s interests. Indemnitee shall be reimbursed for all costs and attorney' s fees incurred by Indemnitee in enforcing the obligations set forth in this Section.

SECTION 8. REGULATORY COMPLIANCE
A. It is recognized by both parties Federal Clean Water Act and the California Regional Water Quality Control Board Waste Discharge Requirements cannot be waived by the City. As such, Tribe shall meet wastewater discharge prohibitions as detailed in Annex B of this agreement and adopt related amendments when requested by the City to ensure wastewater discharge from the Tribe meets federal and state standards.

SECTION 9. MISCELLANEOUS
A. Notice. Whenever notice, payment, or other communication is required or permitted under this Agreement, it shall be deemed to have been given and received when personally delivered or when deposited in the United States mail with proper first- class postage affixed thereto and addressed as follows:

Master Service Agreement
Redding Rancheria - City of Redding Page 7
Packet Pg. 456 Attachment: Successor Master Service Agreement (C-3386) (4.11(k)--Second Amendment to City of Redding Master Service Agreement (C-3386), Tribal Council
Redding Rancheria
c/ o Tribal Chairperson
2000 Rancheria Road
Redding, CA 96001
City
City Manager
City of Redding
777 Cypress Avenue
Redding, CA 96001
B. Integration. This Agreement, including all annexes, contains the entire Agreement between the parties and supersedes all prior and contemporaneous oral and written agreements, understandings, and representations between the Parties regarding the subject matter of this Agreement. All prior contracts relating to the provisions of services addressed herein shall, as of the effective date of this Agreement, have no further force or effect.

C. Modification of Agreement. This Agreement shall not be amended except by the written agreement of both Parties approved in the same manner as this original Agreement. No other purported change ( i.e., modification orally or by practice) shall be effective or binding on the Parties.

D. Waiver. No waiver of any of the provisions of this Agreement shall constitute a waiver of any other provision, nor shall any waiver constitute a continuing waiver. No waiver shall be binding unless executed in writing by the Party making the waiver.

E. Interpretation. The Parties agree that they are aware that they have the right to be advised by legal counsel with respect to the negotiations, terms, and conditions of this Agreement and that the decision of whether or not to seek the advice of counsel with respect to this Agreement is a decision which is the sole responsibility of each of the Parties. Accordingly, no Party shall be deemed to have been the drafter hereof, and the principle of law that contracts are construed against the drafter shall not apply. In the event of a conflict between an annex to this Agreement and the language set forth in the body of this Agreement, the language set forth in the body of this Agreement shall control.

F. Survival. The provisions set forth in Sections 5, 6, 7, 9.B., 9.D, 9. E, and 9. G. of this Agreement shall survive termination of the Agreement.

G. No Third Party Beneficiaries. No provision of this Agreement is intended to, or shall be for the benefit of, or construed to create rights in, or grant remedies to, any person or entity not a party hereto.

H. Right of Intervention. City shall have the right, but not the obligation, to intervene in any suit or proceeding concerning this Agreement with Tribe and the right of Tribe to operate utilities pertinent to this Agreement within the Rancheria in a manner that complies with this Agreement if such suit or proceeding could affect the City' s delivery of services under this Agreement.

Master Service Agreement
Redding Rancheria - City of Redding Page 8
Packet Pg. 457 Attachment: Successor Master Service Agreement (C-3386) (4.11(k)--Second Amendment to City of Redding Master Service Agreement (C-3386),

1. Prohibition Against Discrimination. Within the Rancheria, Tribe shall not deny services or access, nor otherwise discriminate against people seeking to connect to Tribe' s utilities on the basis of race, color, religion, natural origin, age, or sex.

J. Effective Date. The effective date of this Agreement shall be the date that it is signed by City.

Master Service Agreement
Redding Rancheria - City of Redding Page 9
Packet Pg. 458 Attachment: Successor Master Service Agreement (C-3386) (4.11(k)--Second Amendment to City of Redding Master Service Agreement (C-3386), IN WITNESS WHEREOF, City and Tribe have executed this Agreement on the days and year set forth below:

CITY OF REDDING,
A Municipal Corporation
I (L,J LC2~
By: DICK DICKERSON, MAYOR
Dated: / tJ".:l. '"' , 2012
ATTEST: APPROVED AS TO FORM:

RICHARD A. DUVERNAY
City Attorney
7i'c~/~~
By: BARRY& DeWALT
l
JASON HART, Tribal Chair

TRIBAL COUNCIL OF THE REDDING

RANCHERIA
Dated: 0/-/0 2012 P-~
By
APPROVED AS TO FORM:

NEAL MALMSTEN
Tribal Attorney
By:
r;~$(~
ATTACHMENTS:

Annex A - Water Services
Annex B - Wastewater Services
Master Service Agreement
Redding Rancheria - City of Redding Page 10
Packet Pg. 459 Attachment: Successor Master Service Agreement (C-3386) (4.11(k)--Second Amendment to City of Redding Master Service Agreement (C-3386),

ANNEX A

WATER SERVICES

RECITALS

1. City owns, maintains, and operates a water treatment and distribution system.

2. Tribe, in order to improve the quality of services to its members and Rancheria residents, wants to purchase water services from City.

3. City is willing to provide water services to the Rancheria, provided that the development that this service makes possible complies with certain basic standards and that the effects of that development, taking into account both the added costs and benefits to the City, do not adversely impact City and its residents.

AGREEMENT
SECTION 1. SERVICE OBLIGATIONS OF CITY
A. City shall supply water to the Rancheria through a master meter located at the property line. City will own, operate, and maintain all water facilities on the supply side of the master meter, including the meter and the box. City' s responsibility for maintenance ends at the master meter.

1. Except when new improvements on the Rancheria occasion additional improvements to City' s water- main system, City will be responsible for all improvements off-site from the Rancheria. The off-site improvements shall be sufficient to handle expected service volumes based on the existing water meter capacity in place at the time this Agreement is executed, and within the limitations set forth in Section 1 B of this Annex.

B. City shall supply water services sufficient to the Rancheria for the following facilities: ( 1) existing residences; ( 2) existing Win- River Casino facility; ( 3) existing Tribal offices; ( 4) existing Tribal Head Start facility; ( 5) existing Tribal Community Center; and ( 6) the proposed Casino Hotel expansion, as defined in the Master Service Agreement.

1. Excluding water required to maintain sufficient flow for fire protection which may only be used to respond to a fire on the Rancheria), the flow of water through the master meter shall not exceed a maximum monthly amount of 6, 800 ccf and annual amount of 49, 500 ccf.

2. The proposed Casino expansion as covered by this Annex is defined in the Master Service Agreement.

Annex A Water Services
Redding Rancheria - City of Redding - Master Service Agreement PageA 1 Packet Pg. 460 Attachment: Successor Master Service Agreement (C-3386) (4.11(k)--Second Amendment to City of Redding Master Service Agreement (C-3386),

3. City may reduce the quantity of water available to the Rancheria under this Agreement only in a declared water emergency, subject to duly adopted policies that apply equally to all customers of City' s municipal water system.

4. The Tribe will make a good- faith effort to comply with City water conservation programs designed to meet the State of California' s goal for a 20 percent reduction per capita water use by 2020.

5. In the event that City is requested to service facilities not described in this Section, the Parties shall meet and negotiate the terms and conditions of such request in good faith. Notwithstanding the preceding, City shall not be obligated to increase services pursuant to the request of Tribe.

C. City shall test the reduced pressure principle cross-connection control device RPP") at the point of service connection on the Rancheria side of the master meter on an annual basis and invoice Tribe for costs of testing in accordance with the City' s standard policy and rates for annual cross-connection control device testing.

D. City shall conduct annual calibration testing of the master meter in accordance with the City' s standard large- meter- testing program.

SECTION 2. SERVICE OBLIGATIONS OF TRIBE
A. Tribe shall construct and maintain its own internal water supply system for both domestic and fire flows.

B. Should there be a need to improve the water system which connects to City' s water supply system, Tribe will be responsible for on-site improvements. The on-site water mains shall be sufficient to handle expected service volumes of City' s fire- flow requirements.

1. Tribe shall design any necessary modifications or improvements to the Rancheria water distribution system (" on- site facilities") to accommodate any increased water pressure or volume from the City-furnished supply as compared to the current Rancheria sources and to provide adequate pressure and volume for fire hydrants to serve the Rancheria.

2. Tribe shall be responsible for the operation, maintenance, and repair of all on-site improvements, including all on-site facility RPPs past the service connection on the Rancheria side of the master meter, which will be maintained by the City per Section 1 D of this Annex.

Annex A Water Services
Redding Rancheria - City of Redding - Master Service Agreement PageA2 Packet Pg. 461 Attachment: Successor Master Service Agreement (C-3386) (4.11(k)--Second Amendment to City of Redding Master Service Agreement (C-3386),

3. No private or community well shall be connected to any part of a system connected to City' s water system.

C. At the time of any additional construction which falls within the scope of the Master Service Agreement, additional fire hydrants, as required by the California Fire Code, will be installed.

I. A mutually agreeable testing agency shall annually test each fire hydrant to ensure its operation as part of the City' s citywide fire hydrant testing program. Fire hydrants that fail to pass testing shall be replaced or made to meet California Fire Code specifications within thirty ( 30) calendar days. Costs for testing water lines for fire hydrants shall be borne by Tribe.

2. All test reports will be submitted to City' s Director of Public Works no later than ten (10) calendar days after completion oftesting.

D. Tribe, at City request, may consider a long-term transfer of the 205 acre- feet of water available under the federal United States Bureau of Reclamation Contract No. 7- 07- 20- W-0006- R- I ( Rancheria Settlement Contract) to the City. The terms of any transfer will be negotiated by the parties at such time that a transfer is considered.

SECTION 3. CHARGES AND PAYMENTS
A. Tribe shall pay an annual fee representing City' s costs for the annual test of the RPP device.

B. Tribe shall pay to City when due all applicable connection fees, capacity charges, monthly service charges, commodity charges, and any other fees, charges, and fines in accordance with City' s approved schedule of fees and charges, as adopted from time to time by the City Council.

1. City shall have sole discretion to determine the meter size for Tribe' s connection to City' s water system according to the City' s reasonable estimate of Tribe' s water use.

C. Tribe shall maintain a service contract with City' s Utility Customer Services. All utility services procured through the Master Service Agreement shall be combined into one billing. The service contract established with Utility Customer Services shall be signed by an authorized representative of Tribe, and Tribe will be the party responsible for payment and shall make any required deposits.

Annex A Water Services
Redding Rancheria - City of Redding - Master Service Agreement PageA3 Packet Pg. 462 Attachment: Successor Master Service Agreement (C-3386) (4.11(k)--Second Amendment to City of Redding Master Service Agreement (C-3386), D. City shall read the master meter monthly and send a bill every month to Tribe.

1. Delinquencies in payment shall be determined in accordance with billing policies and practices made applicable by Utility Customer Services to all City customers.

2. City shall restore service only upon payment in full of all delinquent amounts and reconnection fees due for any utility service procured through City. City shall not terminate water service except as permitted as a
remedy in Section 6 of the Master Service Agreement.

Annex A Water Services
Redding Rancheria - City of Redding - Master Service Agreement PageA4 Packet Pg. 463 Attachment: Successor Master Service Agreement (C-3386) (4.11(k)--Second Amendment to City of Redding Master Service Agreement (C-3386),

ANNEX B

WASTEWATER SERVICES

RECITALS

1. City owns, maintains, and operates a wastewater treatment system for the treatment of domestic and industrial waste under applicable state and federal law. The wastewater treatment system is referred to as a Publicly Owned Treatment Works ( POTW).

2. Tribe, in order to improve the quality of services to its members and Rancheria residents, wants to purchase wastewater services from City.

3. City is willing to provide wastewater services to the Rancheria, provided that the development that this service makes possible complies with certain basic standards and that the effects of that development, taking into account both the added costs and benefits to the City, do not adversely impact City and its residents.

4. City is required to implement and enforce a pretreatment program to control discharges from all industrial users of its wastewater system pursuant to requirement set out in 40 Code of Federal Regulations, Section 403, and California Government Code Section 54739, as amended from time to time.

5. City currently has no authority to control the discharge of domestic and industrial waste by facilities located in the unincorporated areas of the Rancheria.

6. The Parties recognize that it is in their best interests, and that of their citizens and the citizens of the State of California, to enter into an agreement regarding Tribe' s continued discharge of waste into City' s wastewater treatment system.

7. The Parties further recognize that this Agreement will provide City with the required authority to enforce its obligations under applicable state and federal law regarding the discharge of domestic and industrial waste.

AGREEMENT
SECTION 1. CONNECTION TO WASTEWATER TREATMENT FACILITY
A. Tribe shall pay a $ 98, 881.86 connection for the Casino Hotel- related sewer treatment impacts. Tribe shall remit the payment within thirty ( 30) days of the beginning of grading operations for the project.

B. Tribe shall be responsible for paying any additional treatment- related connection fees from Rancheria expansion projects that increase Tribe' s need for wastewater treatment service.

Annex B - Wastewater Services
Redding Rancheria - City of Redding - Master Service Agreement Page B 1 Packet Pg. 464 Attachment: Successor Master Service Agreement (C-3386) (4.11(k)--Second Amendment to City of Redding Master Service Agreement (C-3386), C. Tribe owns, operates, and maintains, at its sole cost and expense, all wastewater lines within the jurisdictional boundaries of the Rancheria and the force main between the Rancheria and the Clear Creek Wastewater Treatment Plant Headworks facility.

1. Notwithstanding the above, the flow meter, sampling station, and shutoff valve assemblies that are on the end of the force main are owned, operated, and maintained by City.

SECTION 2. SERVICE OBLIGATIONS OF CITY
A. City shall provide sufficient wastewater service to the Rancheria for the following facilities: (1) existing residences; ( 2) existing Win- River Casino Bingo facility; 3) existing Tribal offices; ( 4) existing Tribal Head Start facility; ( 5) existing Tribal Community Center; and ( 6) the proposed Casino Hotel expansion, as defined herein.

1. Total flow of wastewater to City' s facilities shall not exceed 67, 000 gallons per day, or 12, 300, 000 gallons per year.

2. The proposed Casino Hotel expansion as covered by this Annex is defined in the Master Service Agreement.

3. Interruption of services may occur when the lift station is taken out of service for maintenance or as provided elsewhere in this Annex.

Additionally, interruption of services may occur if City must take emergency action to stop or prevent any discharge which presents or may present an imminent danger to the health or welfare of humans, which reasonably appears to threaten the environment, or which threatens to cause interference, pass through, or cause sludge contamination in the City' s wastewater system. In the event the Clear Creek Wastewater Treatment Plant were to go into alarm, thereby warranting such interruption of service, Tribe' s contact person will be notified of the pending interruption of wastewater service and to prepare to divert the Rancheria effluent to the emergency holding tank and leach- field disposal system.

B. In the event that City is requested to service facilities not described in this Section, the Parties shall meet and negotiate the terms and conditions of such request in good faith. Notwithstanding the preceding, City shall not be obligated to increase services pursuant to the request of Tribe.

C. City, as agent for Tribe, shall perform such technical and administrative duties as necessary to protect the City' s wastewater treatment system. Examples of such administrative and technical duties include, but are not limited to, the following:

Annex B - Wastewater Services
Redding Rancheria - City of Redding - Master Service Agreement Page 82 Packet Pg. 465 Attachment: Successor Master Service Agreement (C-3386) (4.11(k)--Second Amendment to City of Redding Master Service Agreement (C-3386),

1. Establish a list of appropriate City personnel, phone numbers, email addresses, and FAX numbers for the designated Tribal personnel to contact and coordinate all applicable and necessary information pertaining to inspections, applicable fees for new construction, expansions, or changes in use for properties within the Rancheria' s
jurisdictional
boundaries.

2. Conduct industrial user inspections, sample monitoring and analysis, permitting, and billing as needed.

3. Perform and coordinate any other technical or administrative duties to include plan checking of wastewater pretreatment requirements City deems appropriate.

4. Take emergency action to stop or prevent any discharge which presents or may present an imminent danger to the health or welfare of humans, which reasonably appears to threaten the environment or which threatens to cause interference, pass through, or sludge contamination in City' s wastewater system.

SECTION 3. SERVICE OBLIGATIONS OF TRIBE
A. Subject to the conditions set forth in the Master Service Agreement, Tribe agrees to discharge wastewater and pay fees for service in accordance with this agreement.

B. Prior to the issuance or approval of any project, development, conditional use permit, subdivision, planned development, building permit, or any other land use entitled which may result in the need for a connection to City' s wastewater treatment facilities or may result in an increase in intensity or change of use of the wastewater system, Tribe shall submit to City for comment any such connection, increase, or change prior to Tribe approval of said project, permit, or entitlement.

1. City may charge a reasonable fee to Tribe for processing any request to connect to City' s wastewater treatment system or to increase the intensity of, or change, an existing use.

C. Tribe will cooperate with City in establishing effective procedures between Rancheria staff and City regarding implementation of the terms of the Master Service' Agreement. To implement such procedures, Tribe will:

1. Establish and maintain a list of phone numbers, email addresses, and FAX numbers of personnel assigned the responsibility of working with designated City personnel for the purpose of fulfilling the Master Service Agreement.

Annex B - Wastewater Services
Redding Rancheria - City of Redding - Master Service Agreement Page 83 Packet Pg. 466 Attachment: Successor Master Service Agreement (C-3386) (4.11(k)--Second Amendment to City of Redding Master Service Agreement (C-3386),

2. Develop timely internal Tribal procedures to identify and provide notification to City of applicable intra- agency projects.

3. Establish acceptable and timely procedures, as applicable, for intra-agency integration of City pretreatment requirements, City wastewater connection fees, flow monitoring data, and other applicable charges adopted by the City Council and Tribe.

4. Notify the City of new or changed operations that may impact the quality or quantity of wastewater.

D. Tribe, at the request of City, shall cooperate in the production and preparation of periodic reports requested by City pertaining to this Annex, and Tribe hereby agrees to maintain all records relating to this Annex and shall make such records immediately available to City for its purposes.

SECTION 4. REGULATORY COMPLIANCE AND ENFORCEMENT
A. Notwithstanding any other provisions of the Master Service Agreement and this Annex, the Federal Clean Water Act, as amended, and the California Regional Water Quality Control Board requirements, as amended, cannot be waived by City and, should any conflict occur with other provisions of this Agreement, all such state and federal laws shall hold precedence over all other provisions of the Master Service Agreement and this Annex.

1. The Parties will review and revise this Agreement to ensure compliance with state and federal statute and regulations.

B. Prohibited discharges include wastes originating from trucked or pumped operations, including, but not limited to, septic tank or sand, oil or grease interceptor wastes, or any waste from outside the jurisdictional boundaries of the Rancheria. Tribe shall not permit any such waste to enter City' s wastewater treatment system.

C. Other prohibited wastes include any pollutant( s) which cause pass through or interference with the City' s wastewater treatment system. The following pollutants shall not be introduced into the POTW or processed or stored in such a manner that they could be discharged to the POTW:

1. Any wastewater containing pollutants, including oxygen demanding pollutants ( BOD, etc.), released in a discharge at a flow rate and/ or pollutant concentration which, either singly or by interaction with other pollutants, will cause interference with either the POTW, or any wastewater treatment or sludge process, or which will constitute a hazard to humans or animals.

Annex B - Wastewater Services
Redding Rancheria - City of Redding - Master Service Agreement Page 84 Packet Pg. 467 Attachment: Successor Master Service Agreement (C-3386) (4.11(k)--Second Amendment to City of Redding Master Service Agreement (C-3386),

2. Any substances having a temperature greater than one hundred fifty (150) degrees Fahrenheit, or any substance that causes the temperature at the POTW to exceed one hundred four (104) degrees Fahrenheit.

3. . Any pollutant or other product which, by reason of its nature or quantity, may cause a fire or explosion hazard in the POTW, including, but not limited to, waste streams with a closed- cup flashpoint of less than one hundred forty (140) degrees Fahrenheit or sixty ( 60) degrees Centigrade using the test methods specified in 40 CFR 261.21 or that may in any way be injurious to human life or the POTW.

4. Any wastewater with a pH equal to or less than 6. 8 and any wastewater with a pH equal to or greater than 12. 0.

5. Any solid or viscous pollutants in amounts which, individually, cumulatively, or in combination with other wastes, will cause obstruction to the flow in the POTW, resulting in interference.

6. Cooling water or other wastes sufficiently clean to be disposed of as storm water in cases where storm drains or natural outlets for such waters exist.

7. Any pollutant, including, but not limited to, petroleum oil, nonbiodegradable cutting oil, or products of mineral oil in a sufficient quantity to pass through or interfere with the POTW.

8. Any pollutant in a sufficient quantity to pass through the POTW and harm persons, livestock, or growing plants utilizing the treated wastewaters.

9. Stormwater, uncontaminated groundwater, or surface water.

10. Any pollutant which results in the presence of toxic gases, vapors, or fumes within the POTW in a quantity that may cause an acute worker health and safety problems.

11. Any transported or hauled pollutants, except at discharge points designated by the City.

12. Except where expressly authorized to do so by an applicable pretreatment requirement, Tribe shall not increase the use of process water, or in any other way attempt to dilute a discharge as a partial or complete substitute for adequate treatment to achieve compliance with a pretreatment requirement.

Annex B - Wastewater Services
Redding Rancheria - City of Redding - Master Service Agreement Page B5 Packet Pg. 468 Attachment: Successor Master Service Agreement (C-3386) (4.11(k)--Second Amendment to City of Redding Master Service Agreement (C-3386),

13. Any wastewater that imparts color which cannot be removed by the treatment process ( such as, but not limited to, dye wastes and vegetable tanning solutions) and consequently imparts color to the treatment plant effluent, thereby violating the City's NPDES permit. Color in combination with turbidity shall not cause the treatment plant effluent to reduce the depth of the compensation point for photosynthetic activity by more than ten (10) percent from the seasonably established norm for aquatic life.

14. Any wastewater containing any radioactive wastes or isotopes, except as specifically approved by the City in compliance with applicable state or federal regulations.

15. Any medical waste in a manner or quantity which is inconsistent with the objectives of pretreatment requirements, this chapter, or any statute, regulation, rule, ordinance, or guidelines established by any public agency having jurisdiction over said discharges.

16. Any wastewater causing the treatment plant's effluent to fail a toxicity
test.

17. Any wastes contammg detergents, surface active agents, or other substances which may cause excessive foaming in thePOTW.

18. Any discharge of fats, oils, or greases of animal or vegetable origin in excess of three hundred ( 300) mg/l, and any discharge of oils and greases of mineral or petroleum origin in excess of one hundred (100) mg/I.

19. Noxious or malodorous liquids, gases, solids, or other wastewater which, either singly or by interaction with other wastes, are sufficient to create a public nuisance or a hazard to life, or to prevent entry into the sewers for maintenance or repair.

20. Wastewater that does not meet locally derived constituent limitations.

D. Tribe may develop Best Management Practices ( BMPs) to implement local limits and the aforementioned prohibited discharges.

E. In addition to the indemnity obligations set forth in the Master Service Agreement, Tribe shall defend, hold harmless, and indemnify City from and against any action taken by state or federal authorities where the subject matter of said action is a discharge or sanitary sewer overflow ( SSO) that originates from within the jurisdictional boundaries of the Rancheria or the Rancheria- maintained sewer system between the Rancheria and the Clear Creek Wastewater Treatment Plant.

Annex B - Wastewater Services
Redding Rancheria - City of Redding - Master Service Agreement Page 86 Packet Pg. 469 Attachment: Successor Master Service Agreement (C-3386) (4.11(k)--Second Amendment to City of Redding Master Service Agreement (C-3386), SECTION 5. CHARGES AND PAYMENTS
A. On behalf of all wastewater users on the Rancheria, Tribe shall pay to City when due all applicable wastewater connection fees, capacity charges, monthly service charges and any other fees, charges, and fines in accordance with City' s approved schedule of fees and charges, as adopted from time to time by the City Council.

B. Tribe shall maintain a service contract with City' s Utility Customer Services. All utility services procured through the Master Service Agreement shall be combined into one billing. The service contract established with Utility Customer Services shall be signed by an authorized representative of Tribe, and Tribe will be the party responsible for payment and shall make any required deposits.

C. City shall read the master meter monthly and invoice the Tribe based on household equivalents utilized as determined by the magnetic flow meter and sampler installed at the Clear Creek Plant Headworks Facility and City laboratory analysis of billing pollutants.

1. Delinquencies in payment shall be determined in accordance with billing policies and practices made applicable by Utility Customer Services to all City customers.

2. Tribe shall be subject to termination of service for delinquencies under the same terms and conditions that are made applicable to all other City customers.

3. City shall restore service only upon payment in full of all delinquent amounts and reconnection fees due for any utility service procured through City. City shall not terminate wastewater service except as permitted as a
remedy in Section 6 of the Master Service Agreement.

Annex B - Wastewater Services
Redding Rancheria - City of Redding - Master Service Agreement Page B 7 Packet Pg. 470 Attachment: Successor Master Service Agreement (C-3386) (4.11(k)--Second Amendment to City of Redding Master Service Agreement (C-3386),

FIRST AMENDMENT TO MASTER SEWER AGREEMENT
C- 3386)
The Master Sewer Agreement ( C- 3386) October 2, 2012, between the City of Redding, California, (" City") a municipal corporation, and the Tribal Council of the Redding Rancheria Tribe") is amended as follows:

Annex B, Section 4( C)( 2) is amended to read in its entirety as follows:

2. Heat in amounts which will inhibit biological activity in the POTW resulting in interference, but in no case heat in such quantities that the temperature at a wastewater treatment plan exceeds one hundred four degrees Fahrenheit or forty degrees Celsuis, or any substances having a temperatre greater than one hundred fifty degrees Fahrenheit or sixty- six degrees Celsius.

Annex B, Section 4( C)( 4) is amended to read in its entirety as follows:

4. Pollutants which will cause corrosive structural damage to the POTW, but in no case wastewater with a pH equal to or less than 6. 4 or wastewater with a pH equal to or greater than 12. 0, or as authorized by the City Manager in the user' s wastewater discharge permit.

Annex B, Section 4( C)( 9) is amended to read in its entirety as follows:

9. Uncontaminated stormwater, uncontaminated groundwater, or uncontaminated surface water.

All other terms and conditions of the Master Sewer Agreement dated October 2, 2012, shall remain in full force and effect.

The date of this Amendment shall be the date that it is signed by the City. n
A)
Packet Pg. 471 Attachment: First Amendment to Master Sewer Agreement (C-3386) (4.11(k)--Second Amendment to City of Redding Master Service IN WITNESS WHEREOF, City and Tribe have executed this Amendment on the days and year set forth below:

CITY OF REDDING,
A Municipal Corporation
Dated: 2017
BRENT WEAVER, Mayor
ATTEST: APPROVED AS TO FORM:

BARRY E. DeWALT
ei
City Attorney
PAMELA MIZE, Ci " Clerk By:

TRIBAL COUNCIL
DATED: AGI
h
2017 CVL
By:

Taxpayer lD No. 4g - 00 (o(A38
Packet Pg. 472 Attachment: First Amendment to Master Sewer Agreement (C-3386) (4.11(k)--Second Amendment to City of Redding Master Service Agreement Packet Pg. 473
Attachment: NOE MSA with the Redding Rancheria (2) (4.11(k)--Second Amendment to City of Redding Master Service Agreement (C-3386), with

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Adopt Resolution adjusting the City of Redding Executive Management Pay-For-Performance Salary Plan for the newly created classification titled Deputy Building Official, effective September 18, 2022.

Fiscal Impact
There is no fiscal impact associated with revising the Executive Management Pay-ForPerformance Salary Plan for the newly created classification. The Development Services Department will realize approximately $20,000 in annual salary savings when filling this new position, as this classification will replace the budgeted Assistant Director of Development Services/Building Official position.

Alternative Action
The City Council (Council) could decline to approve the resolution, and the new classification title would not be created.

Background/Analysis
In May 2022, the Assistant Director/Building Official was promoted to Director of Development Services. The Director of Development Services will retain the Building Official title, however, there is need for someone to handle the day-to-day operations of the Building Division (including the Permit Center), make code interpretations under the delegated authority of the Building Official, and manage plan check, inspections, and permit issuance. In order to fulfill this need, staff is recommending the creation of a new classification - Deputy Building Official.

In terms of organizational structure, this new classification will be used in lieu of the Assistant Director/Building Official classification for the department.

MEETING DATE: September 6, 2022
ITEM NO. 4.15(a)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.15(a)--Resolution Amending Executive Management Pay for Performance Salary Plan for New Classification Titled Deputy Building Official Sheri DeMaagd, Assistant
City Manager
Packet Pg. 474
Report to Redding City Council August 29, 2022
Re: 4.15(a)--Authorize new classification and salary for Deputy Building Official Page 2 The proposed Deputy Building Official classification will report directly to the Director of Development Services. Once filled, the position would manage two Development Services Supervisors and the respective staff within the Building Division. In terms of salary structure, the proposed wage for the Deputy Building Official is recommended to be fifteen percent (15%) higher than the Development Services Supervisor classification, or a range of $8,429 - $10,958 per month. This wage range is approximately seven (7%) percent less than the Building Official classification at the top of the salary range. Finally, staff has determined that the Unrepresented employee group is the appropriate assignment for the Deputy Building Official classification.

Environmental Review
This is not a project defined under the California Environmental Quality Act, and no further action is required.

Council Priority/City Manager Goals
This agenda item is a routine operational item.

Attachments
^Resolution
Deputy Building Official Spec (002)
ExecMgmtSalaryPlan-September 18, 2022
ExecMgmtSalaryPlan-July 9, 2023
Packet Pg. 475
RESOLUTION NO. 2022-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING APPROVING ADJUSTMENT TO THE EXECUTIVE MANGEMENT PAY-FORPERFORMANCE SALARY PLAN FOR THE NEWLY CREATED

CLASSIFICATION TITLED DEPUTY BUILDING OFFICIAL, EFFECTIVE SEPTEMBER 18, 2022
WHEREAS, staff has recommended that the Executive Management Pay-For-Performance Salary Plan be revised for the new classification titled Deputy Building Official, effective September 18, 2022; and
WHEREAS, the City Council deems it to be in the best interest of the City to adopt such recommendation;
NOW, THEREFORE, BE IT RESOLVED, by the City Council that the Executive Management Pay-for-Performance Salary Plan be amended, effective September 18, 2022.

I HEREBY CERTIFY that the foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Redding on the 6th day of September, 2022, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

KRISTEN SCHREDER, Mayor
ATTEST: FORM APPROVED:

PAMELA MIZE, City Clerk BARRY E. DeWALT, City Attorney
Packet Pg. 476 Attachment: ^Resolution (4.15(a)--Authorize new classification and salary for Deputy Building Official)

XXX CITY OF REDDING

DEPUTY BUILDING OFFICIAL
DEFINITION:

Under general direction of the Director/Building Official, manages and oversees the Building and Permit Center Divisions of the Development Services Department.

EXAMPLES OF DUTIES:

NOTE: The duties performed by the Deputy Building Official include, but are not limited to, the following:

1. Supervises and evaluates division personnel
Measures: Accurately and fairly evaluates Division personnel.

2. Develops general policies, standards and procedures.

Measures: Delegates and oversees Division work load among staff in a fair and equitable manner.

3. Prepares division budget.

Measures: Prepares Division budget within established dead line.

4. Represents the division at public meetings.

Measures: Effectively communicates the Building Division's perspective on building code issues both verbally and in writing.

5. Drafts building code amendments.

Measures: Local problems are addressed and resolved; amendments are accurately prepared.

6. Under the delegated authority of the Director/Building Official, has authority to make building code interpretations.

Measures: Interpretations are uniform, and problem areas are resolved.

7. Develops formats for correspondence.

Measures: Effectively communicates the message; results are achieved.

Packet Pg. 477 Attachment: Deputy Building Official Spec (002) (4.15(a)--Authorize new classification and salary for Deputy Building Official)

8. Performs and supervises special building projects.

Measures: Building codes are effectively enforced; projects are achieved.

9. Coordinates with the Public Works Department, Electric Department, Fire Department, and other City departments regarding building code issues.

Measures: Effectively enforces zoning, building and related codes.

10. Evaluates effectiveness of field inspections.

Measures: Achieves code compliance; uniform city-wide inspection standards are met.

11. Assists in zoning enforcement.

Measures: Assures that conditions of use Permits are met.

12. Confers with design professionals, owners, developers, and contractors on new development projects.

Measures: Building codes are met, fewer resubmittals are required.

13. Reviews and implements new building regulations.

Measures: New building codes are adopted in a timely manner.

14. Assures compliance with City and State building laws.

Measures: Minimum state and local codes are met.

15. Provides staff assistance to Board of Appeals.

Measures: Codes are interpreted and appeals are heard and resolved.

16. Compiles annual reports.

Measures: Statistical data is provided, accurately defined construction and growth.

17. Performs related duties as assigned.

QUALIFICATIONS:

Knowledge of:

Construction, building codes, plan checking, building inspection, code enforcement, customer service and management techniques; and effective supervision.

Packet Pg. 478 Attachment: Deputy Building Official Spec (002) (4.15(a)--Authorize new classification and salary for Deputy Building Official) Ability to:

Interact effectively with the public and employees. Supervise others, review plan checks and building inspection work, maintain cordial relations with builders, developers, property owners, and design professionals; communicate effectively and persuasively both verbally and in writing; and read, interpret, and explain building construction plans and specifications.

Education:

Any combination of training and experience that provides the required knowledge, skills, and abilities is qualifying; typical education would include a Bachelor's Degree from an accredited college, university, or equivalent, with major course work in engineering, industrial and building technology, architecture or related field.

Experience:

Typical experience would include seven years of relevant progressively responsible professional experience including two years of supervisory experience.

Special Requirements:

International Code Council (ICC) certification as a Chief Building Official (CBO) required within one year of appointment.

Possession of the appropriate California driver's license, or the ability to acquire one within ten days of appointment.

Packet Pg. 479 Attachment: Deputy Building Official Spec (002) (4.15(a)--Authorize new classification and salary for Deputy Building Official) Job Code Title
96 City Clerk (Elected Official) $600
97 City Treasurer (Elected Official) $600
30 Director of Electric Utility $17,516 – $22,772
31 Assistant Director of Electric Utility $15,924 – $20,702 35 Chief of Police $15,659 – $20,358
61 Electric Manager - Energy Management $14,448 – $18,783 84 Electric Manager - Engineering $14,448 – $18,783
40 Fire Chief $13,859 – $18,017
12 Assistant City Manager $13,729 – $17,848
88 Electric Program Supervisor - Energy Management $13,103 – $17,034 62 Electric Program Supervisor - Transmission & Distribution $13,103 – $17,034 20 Director of Public Works $13,075 – $16,998
76 Electric Manager - Power Production $12,356 – $16,063 69 Electric Manager - Financial $12,158 – $15,806
94 Chief Information Officer $12,158 – $15,806
63 Electric Manager - Customer Services and Metering $12,059 – $15,678 77 Electric Manager - Line $12,059 – $15,678
86 Electric Manager - Resources $12,059 – $15,678
42 Deputy Fire Chief $11,940 – $15,523
43 Director of Development Services $11,850 – $15,406
52 Director of Community Services $11,850 – $15,406
134 Assistant City Attorney II $11,602 – $15,083
66 Electric Manager - Compliance $11,553 – $15,020
67 Electric Manager - Technology $11,553 $15,020
87 Electrical Engineering Supervisor $11,314 – $14,708
64 Director of Finance $11,028 – $14,337
65 Personnel Director $11,028 – $14,337
18 Deputy City Manager $11,006 – $14,308
78 Electric Program Supervisor - Line $11,001 – $14,302 59 Electric Program Supervisor - Power Production $10,968 – $14,259 106 Assistant Director of Public Works $10,781 – $14,016 80 Electric Program Supervisor - Substations $10,740 – $13,963 41 Electric Program Supervisor - Meter Shop $10,740 – $13,963 89 Electric Program Supervisor - Service Planning $10,600 – $13,780 135 Assistant City Attorney I $10,507 – $13,660
81 Electric Manager $10,308 – $13,401
108 Electrical Engineer $10,299 – $13,390
68 Operations/Compliance Engineer $10,299 – $13,390
262 Power Plant Engineer II $10,299 – $13,390
112 Assistant City Engineer $10,190 – $13,248

CITY OF REDDING

EXECUTIVE MANAGEMENT PAY-FOR-PERFORMANCE SALARY PLAN
Effective: September 18, 2022
Monthly Salary Range

NO RANGE

NO RANGE
Packet Pg. 480 Attachment: ExecMgmtSalaryPlan-September 18, 2022 (4.15(a)--Authorize new classification and salary for Deputy Building Official) Job Code Title Monthly Salary Range
82 Electric Program Supervisor $10,073 – $13,096
58 Electric Program Supervisor - Operational Technology $10,073 – $13,096 260 Electric Utility Senior Resource Planner $10,073 – $13,096 155 Electric Utility Senior Project Engineer $9,970 – $12,962 71 Assistant Director of Development Services/Building Official $9,904 – $12,876 93 Deputy Director of Public Works $9,833 – $12,783
54 Cyber Security Officer $9,567 – $12,437
138 Planning /Community Development Manager $9,454 – $12,291 50 Assistant Director - Community Services $9,364 – $12,174 252 Municipal Utilities Manager $9,364 – $12,174
192 Electric Utility Operational Technology Engineer $9,267 – $12,047 116 Electric Utility Resource Planner $9,267 – $12,047
60 Finance Officer $9,158 – $11,906
72 Environmental Compliance Manager $9,013 – $11,717
127 Building Official $8,989 – $11,686
110 Electric Utility Engineer $8,825 – $11,473
261 Power Plant Engineer I $8,825 – $11,473
151 Deputy City Attorney $8,793 – $11,432
75 Airports Manager $8,708 – $11,321
103 Housing Manager $8,484 – $11,029
153 Deputy Building Official $8,429 – $10,958
182 Geographic Information Systems Manager $8,268 – $10,749 249 Field Foreman-Electrical Technician $8,259 – $10,737 95 Personnel Manager $8,140 – $10,582
90 Risk Manager $8,139 – $10,582
98 Administrator - Office of City Clerk $8,055 – $10,472 99 Administrator - Office of City Treasurer $8,055 – $10,472 131 Economic Development, Innovation and Equity Manager $7,929 – $10,308 121 Electric Utility Engineering Associate $7,721 – $10,038 105 Assistant Finance Officer $7,662 – $9,961
92 Parks & Facilities Manager $7,630 – $9,920
51 Communication Manager $7,600 – $9,880
195 Electric Utility Associate Resource Planner $7,489 – $9,736 107 Energy Services Account Manager $7,392 – $9,610
56 Senior Personnel Analyst $7,378 – $9,592
209 Assistant Airports Manager $7,260 – $9,438
136 Electric Utility Engineering Assistant II $7,045 – $9,159 166 Purchasing Officer $6,949 – $9,033
113 Electric Utility Field Foreman $5,362 – $8,720
Packet Pg. 481 Attachment: ExecMgmtSalaryPlan-September 18, 2022 (4.15(a)--Authorize new classification and salary for Deputy Building Official) Job Code Title
175 Management Assistant to the City Manager $6,607 – $8,589 150 Electric Utility Engineering Assistant I $6,397 – $8,317 165 Parks Superintendent $6,349 – $8,254
169 Recreation Superintendent $6,349 – $8,254
130 Fleet Manager $6,267 – $8,148
185 Police Services Manager $6,267 – $8,148
245 Executive Assistant to the City Manager $5,153 – $6,700 109 Reprographics Manager $5,153 – $6,700
Monthly Salary Range
Packet Pg. 482 Attachment: ExecMgmtSalaryPlan-September 18, 2022 (4.15(a)--Authorize new classification and salary for Deputy Building Official) Job Code Title
96 City Clerk (Elected Official) $600
97 City Treasurer (Elected Official) $600
30 Director of Electric Utility $17,779 – $23,114
31 Assistant Director of Electric Utility $16,163 – $21,012 35 Chief of Police $15,894 – $20,664
61 Electric Manager - Energy Management $14,665 – $19,065 84 Electric Manager - Engineering $14,665 – $19,065
40 Fire Chief $14,067 – $18,287
12 Assistant City Manager $13,934 – $18,116
88 Electric Program Supervisor - Energy Management $13,299 – $17,290 62 Electric Program Supervisor - Transmission & Distribution $13,299 – $17,290 20 Director of Public Works $13,271 – $17,253
76 Electric Manager - Power Production $12,541 – $16,304 69 Electric Manager - Financial $12,341 – $16,043
94 Chief Information Officer $12,341 – $16,043
63 Electric Manager - Customer Services and Metering $12,240 – $15,913 77 Electric Manager - Line $12,240 – $15,913
86 Electric Manager - Resources $12,240 – $15,913
42 Deputy Fire Chief $12,120 – $15,756
43 Director of Development Services $12,028 – $15,637
52 Director of Community Services $12,028 – $15,637
134 Assistant City Attorney II $11,776 – $15,310
66 Electric Manager - Compliance $11,726 – $15,245
67 Electric Manager - Technology $11,726 $15,245
87 Electrical Engineering Supervisor $11,483 – $14,929
64 Director of Finance $11,194 – $14,552
65 Personnel Director $11,194 – $14,552
18 Deputy City Manager $11,171 – $14,523
78 Electric Program Supervisor - Line $11,166 – $14,516 59 Electric Program Supervisor - Power Production $11,133 – $14,473 106 Assistant Director of Public Works $10,943 – $14,227 80 Electric Program Supervisor - Substations $10,901 – $14,172 41 Electric Program Supervisor - Meter Shop $10,901 – $14,172 89 Electric Program Supervisor - Service Planning $10,759 – $13,987 135 Assistant City Attorney I $10,665 – $13,865
81 Electric Manager $10,463 – $13,602
108 Electrical Engineer $10,454 – $13,591
68 Operations/Compliance Engineer $10,454 – $13,591
262 Power Plant Engineer II $10,454 – $13,591
112 Assistant City Engineer $10,343 – $13,446

CITY OF REDDING

EXECUTIVE MANAGEMENT PAY-FOR-PERFORMANCE SALARY PLAN
Effective: July 9, 2023
Monthly Salary Range

NO RANGE

NO RANGE
Packet Pg. 483 Attachment: ExecMgmtSalaryPlan-July 9, 2023 (4.15(a)--Authorize new classification and salary for Deputy Building Official) Job Code Title Monthly Salary Range
82 Electric Program Supervisor $10,224 – $13,292
58 Electric Program Supervisor - Operational Technology $10,224 – $13,292 260 Electric Utility Senior Resource Planner $10,224 – $13,292 155 Electric Utility Senior Project Engineer $10,120 – $13,156 71 Assistant Director of Development Services/Building Official $10,053 – $13,069 93 Deputy Director of Public Works $9,980 – $12,975
54 Cyber Security Officer $9,710 – $12,624
138 Planning /Community Development Manager $9,596 – $12,475 50 Assistant Director - Community Services $9,505 – $12,356 252 Municipal Utilities Manager $9,505 – $12,356
192 Electric Utility Operational Technology Engineer $9,406 – $12,228 116 Electric Utility Resource Planner $9,406 – $12,228
60 Finance Officer $9,296 – $12,085
72 Environmental Compliance Manager $9,148 – $11,893
127 Building Official $9,124 – $11,861
110 Electric Utility Engineer $8,958 – $11,645
261 Power Plant Engineer I $8,957 – $11,645
151 Deputy City Attorney $8,925 – $11,603
75 Airports Manager $8,839 – $11,491
103 Housing Manager $8,611 – $11,195
153 Deputy Building Official $8,555 – $11,122
182 Geographic Information Systems Manager $8,392 – $10,910 249 Field Foreman-Electrical Technician $8,383 – $10,898 95 Personnel Manager $8,262 – $10,741
90 Risk Manager $8,262 – $10,741
98 Administrator - Office of City Clerk $8,176 – $10,629 99 Administrator - Office of City Treasurer $8,176 – $10,629 131 Economic Development, Innovation and Equity Manager $8,048 – $10,463 121 Electric Utility Engineering Associate $7,837 – $10,189 105 Assistant Finance Officer $7,777 – $10,110
92 Parks & Facilities Manager $7,745 – $10,068
51 Communication Manager $7,714 – $10,028
195 Electric Utility Associate Resource Planner $7,602 – $9,882 107 Energy Services Account Manager $7,503 – $9,754
56 Senior Personnel Analyst $7,489 – $9,736
209 Assistant Airports Manager $7,368 – $9,579
136 Electric Utility Engineering Assistant II $7,150 – $9,296 166 Purchasing Officer $7,053 – $9,169
113 Electric Utility Field Foreman $5,362 – $8,851 Packet Pg. 484 Attachment: ExecMgmtSalaryPlan-July 9, 2023 (4.15(a)--Authorize new classification and salary for Deputy Building Official) Job Code Title
175 Management Assistant to the City Manager $6,706 – $8,718 150 Electric Utility Engineering Assistant I $6,493 – $8,441 165 Parks Superintendent $6,444 – $8,378
169 Recreation Superintendent $6,444 – $8,378
130 Fleet Manager $6,361 – $8,270
185 Police Services Manager $6,361 – $8,270
245 Executive Assistant to the City Manager $5,231 – $6,800 109 Reprographics Manager $5,231 – $6,800
Monthly Salary Range
Packet Pg. 485 Attachment: ExecMgmtSalaryPlan-July 9, 2023 (4.15(a)--Authorize new classification and salary for Deputy Building Official)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Conduct a Public Hearing and, upon conclusion, if the majority of the voting property owners are not opposed to the formation of Landscape Maintenance District (LMD) 01-22 (Luke Estates), adopt a Resolution:
(1) Confirming results of the election of the assessment district; (2) Confirming the assessments contained in the Engineer’s Report for said District; (3) Ordering the formation of territory into LMD 01-22 for Fiscal Year 2022-23; and (4) Approving the annual assessments for Fiscal Year 2022-23, pursuant to the Landscaping and Lighting Act of 1972, commencing with Section 22500 of the Streets and Highways Code and levying and collecting of the same for Fiscal Year 2022-23.

Fiscal Impact
Generally, landscape maintenance districts are self-supporting and there are no fiscal impacts to the City of Redding’s (City) General Fund.

Alternative Action
The City Council (Council) may decide not to adopt the resolution ordering the formation of LMD 01-22, and provide alternative direction to staff. This will require identification of an alternative funding source to provide the required maintenance so as not to become a General Fund obligation. If a majority protest is found at the Public Hearing the Council cannot approve the formation of the district.

MEETING DATE: September 6, 2022
ITEM NO. 6.1
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 6.1--Public Hearing to consider adopting a Resolution forming Landscape Maintenance District 01-22 (Luke Estates).

Chuck Aukland, Public
Works Director
Packet Pg. 486
Report to Redding City Council August 30, 2022
Re: 6.1--Public Hearing LMD 01-22 Luke Estates Formation Page 2 Background/Analysis
On November 24, 2009, after a public hearing, the City of Redding Planning Commission adopted a Negative Declaration and approved the Tentative Subdivision Map Application S-1- 09, Luke Estates Subdivision. Condition No. 36 of this approval requires property owners within said subdivision to consent to the formation of and participation in a landscape maintenance district.

At the City Council meeting on July 19, 2022, the Council directed staff to mail the Notice of Public Hearing and Official Ballots, and set a public hearing regarding the formation of Landscape Maintenance District (LMD) 01-22 Luke Estates and approve the Engineer’s Report.

The LMD will fund maintenance and upkeep of irrigation facilities, landscape, and block wall along the south side of Old Alturas Road including the upkeep of a vegetated infiltration basin adjacent to Kathleen Way as described in the Engineer’s Report which is on file with the Clerk’s Office.

The proposed formation of LMD 01-22 will affect a total of 9 residential (benefit) units. The total assessment for Fiscal Year 2022-23 is $13,793, or $1,532.56 per benefit unit.

It is important to note that approval includes the allowance of an annual cost escalation to the assessment, which shall be tied to the "20 Cities Construction Cost Index" from the most recent March issue of the Engineering News Record. This annual cost escalation is intended to assure continued maintenance funding as inflation occurs and will be presented each year to the Council with the annual assessment and levy update for the LMD.

It should also be noted that the amount per unit above is the maximum assessment and based on completion of the entire subdivision. The annual levy may be lower initially depending on the anticipated amount of development and associated landscaping installed for the upcoming fiscal year. The levy will be adjusted year to year as development occurs.

The Landscape and Lighting Act of 1972, requires an election of the property owners and requires that the Council hold a public hearing regarding the formation of new Landscape Maintenance Districts. Proposition 218 also requires a public notice period of 45 days prior to the Council’s action. On July 20, 2022, a notification of the proposed annual assessment and public hearing was mailed to each property owner in the proposed district along with a ballot for the formation of the district. Ballots are due prior to the end of the public hearing for this item.

The following is an explanation of the procedure for this item:

1. Open the public hearing, accept comments and ballots from property owners, and close the public hearing, at which time property owners may no longer submit ballots.

2. Following the close of the public hearing, ballots are tabulated by the City Clerk who returns to the Council later in the meeting to report the election results.

If a majority protest is not determined, the Council can elect to adopt the Resolution that orders the formation of LMD 01-22. The resolution has been approved as to form by the City Attorney.

Packet Pg. 487
Report to Redding City Council August 30, 2022
Re: 6.1--Public Hearing LMD 01-22 Luke Estates Formation Page 3 Environmental Review
This is not a project defined under California Environmental Quality Act (CEQA), and no further action is required.

Council Priority/City Manager Goals
• Budget and Financial Management - “Achieve balanced and stable 10-year Financial Plans for all funds.”
Attachments
^Resolution
^Location Map
Engineer's Report
Previous Staff Report 7-19-22
Packet Pg. 488
RECORDING REQUESTED BY:

City of Redding
WHEN RECORDED RETURN TO:

City Clerk
City of Redding
777 Cypress Avenue
Redding CA 96001
RESOLUTION NO. 2022-___
LANDSCAPE MAINTENANCE DISTRICT 01–22

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
REDDING:
(1) CONFIRMING THE RESULTS OF THE ELECTION OF THE
ASSESSMENT DISTRICT.
(2) CONFIRMING THE ASSESSMENTS CONTAINED IN THE
ENGINEER’S REPORT.
(3) ORDERING THE FORMATION OF TERRITORY INTO A

LANDSCAPE MAINTENANCE DISTRICT TO BE KNOWN AS
LANDSCAPE MAINTENANCE DISTRICT 01–22.
(4) APPROVING THE ANNUAL ASSESSMENTS FOR FISCAL YEAR
2022–23 PURSUANT TO THE LANDSCAPING AND LIGHTING
ACT OF 1972, COMMENCING WITH SECTION 22500 OF THE

STREETS AND HIGHWAYS CODE AND THE LEVY AND
COLLECTION OF THE SAME FOR FISCAL YEAR 2022-23
WHEREAS:

A. On November 24, 2009, the City of Redding Planning commission adopted a Negative Declaration and approved the Tentative Subdivision Map Application, Luke Estates Subdivision requiring property owners to consent to the formation of and participation in a landscape maintenance district.

B. On July 19, 2022, by Resolution 2022-069, the City Council approved the Engineer’s Report as filed relating to Landscape Maintenance District 01–22 (District) and gave notice of the time and place of the September 6, 2022, public hearing regarding the levy and collection of assessments for Fiscal Year 2022–23.

C. Map of the area in the district is attached and made a part hereof.

Packet Pg. 489 Attachment: ^Resolution [Revision 1] (6.1--Public Hearing LMD 01-22 Luke Estates Formation) D. The public hearing, duly and properly noticed, commenced at the City Council Chambers, 777 Cypress Avenue, Redding, California, on September 6, 2022, and concluded prior to the adoption of this Resolution. At the public hearing, the City Council gave every interested person an opportunity to speak to the proposed assessments.

E. The ballots were counted and no majority protest was made to the formation of Landscape Maintenance District 01–22.

F. All legal prerequisites to the adoption of this resolution have occurred.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Redding as follows:

1. The foregoing recitals are true and correct.

2. The City Council has considered all oral statements and written protests or communications made or filed by interested persons at the public hearing of September 6, 2022, and expressly overrules any and all protests filed objecting to the proposed assessments to be levied in the District. No majority protest was made to the formation of Landscape Maintenance District 01-22.

3. The City Council finds that the Engineer’s Report has fairly and properly apportioned the costs of the improvements to each residential unit in the district in proportion to the estimated benefits to be received by each benefit unit from the improvements.

4. Pursuant to Streets and Highways Code Section 22586, the City Council hereby approves the Assessments contained on the Engineer’s Report, as filed with the City Clerk, and thereby confirms and adopts the assessment of the assessment district contained in the Engineer’s Report.

5. The territory within the map of the assessment district set forth in the Engineer’s Report is hereby formed into an assessment district under the Landscaping and Lighting Act of 1972 (Streets and Highways Code Section 22500, et seq.), to be hereafter known as Landscape Maintenance District 01–22.

6. Only costs for landscaping; mulching; vandalism abatement; vegetation management; repairs to the irrigation system; electric and water charges; replacement of vegetation as necessary; removal of trimmings, rubbish, and debris; playground equipment replacement; and other improvements to remove or cover graffiti; administrative costs; and such other maintenance and incidental expenses as are authorized by Streets and Highways Code Sections 22526 and 22531 will be assessed. Pursuant to Government Code Section 53739, the amount of each fiscal year’s assessment shall be adjusted for inflation in an amount not to exceed that provided by the "20 Cities Construction Costs Index" from the most recent March Engineering News Record and shall become effective July 1, 2023, and every July 1 thereafter.

7. An assessment of $1532.56 per benefit unit located within LMD 01-202 for Fiscal Year 2022–23 is adopted and confirmed.

Packet Pg. 490 Attachment: ^Resolution [Revision 1] (6.1--Public Hearing LMD 01-22 Luke Estates Formation)

8. The City Clerk shall forthwith transfer to the Auditor-Controller and the AssessorRecorder of Shasta County a certified copy of this resolution and a certified copy of the assessment district map contained in the Engineers Report for Landscape Maintenance District 01-22.

I HEREBY CERTIFY that the foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Redding on the 6th day of September, 2022, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:
_________________________________
KRISTEN SCHREDER, Mayor
ATTEST: FORM APPROVED:
_____________________________ _________________________________ PAMELA MIZE, City Clerk BARRY E. DeWALT, City Attorney
Packet Pg. 491 Attachment: ^Resolution [Revision 1] (6.1--Public Hearing LMD 01-22 Luke Estates Formation) Packet Pg. 492 Attachment: ^Location Map (6.1--Public Hearing LMD 01-22 Luke Estates Formation) Packet Pg. 493
Attachment: Engineer's Report (6.1--Public Hearing LMD 01-22 Luke Estates Formation) Packet Pg. 494
Attachment: Engineer's Report (6.1--Public Hearing LMD 01-22 Luke Estates Formation) Packet Pg. 495
Attachment: Engineer's Report (6.1--Public Hearing LMD 01-22 Luke Estates Formation) Packet Pg. 496
Attachment: Engineer's Report (6.1--Public Hearing LMD 01-22 Luke Estates Formation) Packet Pg. 497
Attachment: Engineer's Report (6.1--Public Hearing LMD 01-22 Luke Estates Formation) Packet Pg. 498
Attachment: Engineer's Report (6.1--Public Hearing LMD 01-22 Luke Estates Formation) Packet Pg. 499
Attachment: Engineer's Report (6.1--Public Hearing LMD 01-22 Luke Estates Formation) Packet Pg. 500
Attachment: Engineer's Report (6.1--Public Hearing LMD 01-22 Luke Estates Formation) Packet Pg. 501
Attachment: Engineer's Report (6.1--Public Hearing LMD 01-22 Luke Estates Formation) Packet Pg. 502
Attachment: Engineer's Report (6.1--Public Hearing LMD 01-22 Luke Estates Formation)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Adopt Resolution of Intention to form Landscape Maintenance District (LMD) 01-22 (Luke Estates) and approve the following:
(1) Engineer's Report as filed with the City Clerk;
(2) Confirmation of the map of the assessment district contained in the Engineer's Report; (3) Mailing of notices and ballots; and
(4) Setting the Public Hearing and Election for September 6, 2022, at 6:00 p.m., in the City Council Chambers located at 777 Cypress Avenue, Redding, California, regarding the formation of LMD 01–22 (Luke Estates) pursuant to the Landscape and Lighting Act of 1972 and Government Code 53753(b).

Fiscal Impact
Generally, LMDs are self-supporting, and there are no fiscal impacts to the City of Redding’s (City) General Fund.

Alternative Action
The City Council (Council) may choose to decline to create a new district and direct staff to make changes to the Engineer’s Report. This alternative will require the identification of an alternative funding source to provide the required maintenance so as not to become a General Fund obligation.

Background/Analysis
Like many cities in California, the City utilizes LMDs to fund the maintenance of landscape and other improved areas that directly benefit residential and commercial developments. Use of MEETING DATE: July 19, 2022
ITEM NO. 4.11(f)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(f)--Resolution of Intention to form Landscape Maintenance District 01-22 (Luke Estates), approving the Engineer's Report, confirming the Map for Landscape Maintenance District 01-22, Approving the mailing of notices and ballots; and setting the Public Hearing and Election for September 6, 2022
Chuck Aukland, Public
Works Director
Packet Pg. 503 Attachment: Previous Staff Report 7-19-22 (6.1--Public Hearing LMD 01-22 Luke Estates Formation) Report to Redding City Council July 12, 2022
Re: 4.11(f)--LMD 01-22 (Luke Estates) Formation Page 2
LMDs ensures that the majority of maintenance responsibilities are borne by new growth and not the General Fund, and they are allowable under the Lighting and Landscaping Act of 1972.

Luke Estates Subdivision (S-01-09), Condition of Approval Requirement No. 36 requires the property owners within said subdivision to consent to the formation of and participation in an LMD. The LMD will fund maintenance and upkeep of irrigation, landscape, and a block wall along the south side of Old Alturas Road along with the upkeep of a vegetated infiltration basin adjacent to Kathleen Way as described in the Engineer’s Report on file with the City Clerk’s Office.

The proposed formation of LMD 01-22 will affect a total of nine residential parcels.

To provide for this formation, the Council will be required to adopt the attached resolution accomplishing the following:

1. Declaring the Council’s intention to form LMD 01-22 and levy and collect assessments;

2. Approval of the Engineer’s Report for LMD 01-22;

3. Confirmation of the map of the assessment district contained in the Engineer’s Report;

4. Confirmation and approval of the annual assessment of $13,793 for the LMD based on the Engineer’s Report for Fiscal Year 2022-23, pursuant to the Landscaping and Lighting Act of 1972, equating to $1532.56 per benefit unit; and

5. Approval of the mailing of notices and ballots to the property owners within the proposed boundaries of the LMD and setting the public hearing and election for September 6, 2022.

Should the Council approve the resolution, staff will proceed with formation procedures to establish LMD 01-22. The Lighting and Landscape Act of 1972 requires ballots be mailed to each property owner and allows the Council to form the district if a simple majority of the ballots that are returned favor the formation of the LMD. If the formation is approved, results will be provided to the Shasta County Assessor's Office. The new levy will be placed on the property owners' property tax bills in December 2023. The owner has agreed to maintain all LMD landscape features until the first assessment is collected by the City.

The assessment, for LMD 01-22, will include a contingency for the Council to annually consider a cost escalation tied to the “20 Cities Construction Cost Index” from the most recent March Engineering News Record effective July 1, 2023, and every July thereafter.

Council Priority/City Manager Goals
• This is a routine operational item.

Attachments
^Resolution
^Location Map
Engineer's Report
Packet Pg. 504 Attachment: Previous Staff Report 7-19-22 (6.1--Public Hearing LMD 01-22 Luke Estates Formation) RECORDING REQUESTED BY:

City of Redding
WHEN RECORDED RETURN TO:

City Clerk
City of Redding
777 Cypress Avenue
Redding CA 96001
RESOLUTION NO. 2022-___
LANDSCAPE MAINTENANCE DISTRICT 01-22
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING:
(1) DECLARING ITS INTENTION TO FORM LANDSCAPE
MAINTENANCE DISTRICT 01-22 AND LEVY AND COLLECT
ASSESSMENTS.
(2) CONFIRMING THE MAP OF THE ASSESSMENT DISTRICT AND
APPROVING THE ENGINEER’S REPORT.
(3) APPROVING THE MAILING OF NOTICES AND BALLOTS.
(4) SETTING A PUBLIC HEARING AND ELECTION DATE OF
SEPTEMBER 6, 2022, REGARDING LANDSCAPE MAINTENANCE DISTRICT 01-22.

WHEREAS:

A. The Engineer has filed his Report with the City Clerk pursuant to Streets and Highways Code Section 22565, et seq., setting forth a full and detailed description of the improvements, the boundaries of the proposed assessment district and any zones therein, any bonds or notes to be issued, and the proposed assessments upon assessable lots and parcels of land within the proposed district; and
B. The purpose of the proposed district is to provide maintenance associated with the landscape improvements and vegetation management areas as conditioned by the Luke Estates Subdivision (S-01-09) Conditions of Approval. Condition 36 requires that the property owners consent to the formation of and participation in a landscape maintenance district; and
C. The City Council proposed to levy the proposed special assessment based on a uniform special benefit and assessment methodology over all developable lots within the proposed district; and
Packet Pg. 505 Attachment: Previous Staff Report 7-19-22 (6.1--Public Hearing LMD 01-22 Luke Estates Formation) D. Only costs for landscaping; mulching; vandalism abatement; vegetation management; repairs to the irrigation system; electric and water charges; replacement of vegetation as necessary; removal of trimmings, rubbish, and debris and other improvements to remove or cover graffiti; administrative costs; and such other maintenance and incidental expenses of like character and nature as authorized by Streets and Highways Code Sections 22526 and 22531 will be assessed. Pursuant to Government Code Section 53739, the amount of each fiscal year’s assessment shall be adjusted for inflation in an amount not to exceed that provided by the "20 Cities Construction Costs Index" from the most recent March Engineering News Record and shall become effective July 1, 2023, and every July 1 thereafter; and
E. This resolution satisfies those requirements set forth in the Streets and Highways Code Section 22587 and the notice requirements set forth in Government Code 53753(b); NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Redding as follows:

1. That the foregoing recitals are true and correct and are adopted herein.

2. The City Council hereby declares its intention to order the formation of Landscape Maintenance District 01-22 and levy and collect assessments.

3. Pursuant to Streets and Highways Code Section 22586, the City Council hereby approves the Engineer’s Report, as filed with the City Clerk, and thereby confirms and adopts the map of the assessment district contained in the Engineer’s Report.

4. The City Council finds that the Engineer’s Report has fairly and properly apportioned the costs of the improvements to each benefit unit in the district in proportion to the estimated benefits to be received by each benefit unit from the improvements.

5. Notices and ballots will be mailed upon acceptance of this Resolution, and public hearing and election will be held on Tuesday, September 6, 2022, at the hour of 6 p.m., or as soon thereafter as the matter may be heard, in the City Council Chambers located at 777 Cypress Avenue, Redding, California to address the proposed assessment for Fiscal Year 2022-23.

The proposed annual assessment for the entire district is $13,793.00 and the annual assessment per Benefit Unit (each parcel) is $1532.56. The reason for the assessment and the underlying basis for computing the amount of the assessment is set forth in the Engineer’s Report which can be obtained from the City Clerk at the above address. The assessment is subject to annual inflationary increases in accordance with cost of living index known as the “20 Cities Construction Cost Index. The annual assessments shall have an indefinite term and will continue until such time as the district is disestablished, if ever.

6. Pursuant to Government Code section 53753, protests against the formation of the maintenance district may be filed with the City Clerk or presented no later than the Packet Pg. 506 Attachment: Previous Staff Report 7-19-22 (6.1--Public Hearing LMD 01-22 Luke Estates Formation) conclusion of the public hearing set by this resolution. A ballot must be filled out and returned the same no later than the close of the public hearing referenced above. The assessment will not be imposed if the ballots submitted in opposition to the assessment exceed the ballots submitted in favor of the assessment, with ballots weighted according to the proportional financial obligation of the affected property.

I HEREBY CERTIFY that the foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Redding on the 19th day of July, 2022, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

KRISTEN SCHREDER, Mayor
ATTEST: APPROVED AS TO FORM:
__________________________________
PAMELA MIZE, City Clerk BARRY E. DeWALT, City Attorney
Packet Pg. 507 Attachment: Previous Staff Report 7-19-22 (6.1--Public Hearing LMD 01-22 Luke Estates Formation) Packet Pg. 508 Attachment: Previous Staff Report 7-19-22 (6.1--Public Hearing LMD 01-22 Luke Estates Formation) Packet Pg. 509
Attachment: Previous Staff Report 7-19-22 (6.1--Public Hearing LMD 01-22 Luke Estates Formation) Packet Pg. 510
Attachment: Previous Staff Report 7-19-22 (6.1--Public Hearing LMD 01-22 Luke Estates Formation) Packet Pg. 511
Attachment: Previous Staff Report 7-19-22 (6.1--Public Hearing LMD 01-22 Luke Estates Formation) Packet Pg. 512
Attachment: Previous Staff Report 7-19-22 (6.1--Public Hearing LMD 01-22 Luke Estates Formation) Packet Pg. 513
Attachment: Previous Staff Report 7-19-22 (6.1--Public Hearing LMD 01-22 Luke Estates Formation) Packet Pg. 514
Attachment: Previous Staff Report 7-19-22 (6.1--Public Hearing LMD 01-22 Luke Estates Formation) Packet Pg. 515
Attachment: Previous Staff Report 7-19-22 (6.1--Public Hearing LMD 01-22 Luke Estates Formation) Packet Pg. 516
Attachment: Previous Staff Report 7-19-22 (6.1--Public Hearing LMD 01-22 Luke Estates Formation) Packet Pg. 517
Attachment: Previous Staff Report 7-19-22 (6.1--Public Hearing LMD 01-22 Luke Estates Formation) Packet Pg. 518
Attachment: Previous Staff Report 7-19-22 (6.1--Public Hearing LMD 01-22 Luke Estates Formation)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Approve the installation of signs at key entrance locations into the City of Redding welcoming people to Wintu Country; and authorize the City Engineer to place additional signs as deemed appropriate or necessary, and as approved by the City Engineer and the California Department of Transportation.

Fiscal Impact
The fabrication and installation of the signs is anticipated to be less than $10,000 and will be covered with existing budgeted funds.

Alternatives
The City Council (Council) could decide to not install the signs, or provide alternative action to staff.

Background/Analysis
As the Native American Liaison for the City Council, Council Member Julie Winter has been working with leaders of the local Native American Community to identify avenues for continued collaboration and to recognize the indigenous peoples in the community along with their valued contributions to the region. One area of focus has been on providing signage at the entrance points to the City of Redding recognizing that this area is the ancestral lands of the Wintu People. A sign design and wording has been approved by the parties involved and it is now recommended that the Council provide its approval to install the signs as depicted in the attached photo. Initially, installation locations will be on Airport Road, Old Oregon Trail, Lake Boulevard, Quartz Hill Road, Placer Road, and Clear Creek Road, with other potential locations as they are approved by the City Engineer and California Department of Transportation.

MEETING DATE: September 6, 2022
ITEM NO. 9A
FROM:
***APPROVED BY***
[email protected]
[email protected]
SUBJECT: 9A--Consider placement of signs at the Redding City Limits recognizing the Wintu People.

Julie Winter, Council
Member
Packet Pg. 519
Report to Redding City Council August 26, 2022
Re: 9A--Placement of signs recognizing the Wintu People Page 2 Environmental Review
This is not a project defined under California Environmental Quality Act, and no further action is required.

Council Priority/City Manager Goals
• Communication and Transparency – “Improve the quality of communication with the public and City employees to enhance knowledge and increase transparency to improve public trust.”
Attachments
^Wintu Country Signage
Packet Pg. 520
Packet Pg. 521 Attachment: ^Wintu Country Signage (9A--Placement of signs recognizing the Wintu People)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Accept report of the City’s efforts in the past five years to assist the unsheltered community and address the associated impacts in response to homelessness; and provide direction to staff, as needed.

Fiscal Impact
Acceptance of this report has no fiscal impact.

Alternative Action
The City Council could choose not to accept the report.

Background/Analysis
At its meeting of July 19, 2022, the City Council gave direction to staff to develop a report concerning the City of Redding’s (City) efforts in the past five years to assist the unsheltered in the community and address the associated impacts. Below is a brief synopsis of activities the City has undertaken:
• Declaration of Shelter Crisis: Pursuant to State Law, (GC Section 8698 ET SEQ.) on June 15, 2021, the City declared a shelter crisis (Resolution No. 2021-077 attached) in the City of Redding meaning the City may set aside several State laws to assist those in the community living without shelter. First and foremost, among the opportunities after the declaration of the Shelter Crisis is the creation of Emergency Housing Sites (EHS). • Emergency Housing Sites: With the declaration of the Shelter Crisis, the City Council was able to consider and approve a modification to Redding Municipal Code Section

18.17.020 by adding Emergency Housing Sites. This modification allows for the MEETING DATE: September 6, 2022
ITEM NO. 9.1(a)
FROM:
***APPROVED BY***
[email protected]
[email protected]
SUBJECT: 9.1(a)--Consider report of City of Redding's (City) Activities Related to Homelessness
Barry Tippin, City Manager
Packet Pg. 522
Report to Redding City Council August 30, 2022
Re: 9.1(a)--Accept Report Re: City Activities in Response to Homelessness Page 2 establishment of EHSs consisting of “micro-shelters”, sanitary facilities and wrap-around services. There are three of these sites in various stages of development. • Crisis Intervention Response Team (CIRT) Program: This program was approved by the City Council in 2021. The team is comprised of specially trained police officers, partnered with a mental health professional, to assist individuals experiencing a mental health crisis. The team works to connect individuals in crisis to resources to help address their physical and mental health needs, and when appropriate, divert them from the criminal justice system. To date, the CIRT has assisted 233 individuals into supportive housing and/or other programs.
• Park Rangers: The Park Ranger program, approved in February 2022, will have four specially trained officers whose focus will be the City’s parks, trails, and open spaces.

These officers will have many duties but will also assist members of CIRT and others in connecting with and assisting homeless individuals as the parks and open spaces are often where these individuals congregate.
• Second Neighborhood Police Unit (Bike Team): Similar to the Park Rangers, the Bike Team will have specific responsibilities. They will work in downtown and on the trail systems. They will also assist the CIRT team and others in connecting with and assisting homeless individuals.
• Homeless Liaison: Until Fiscal Year 2019-20, the City employed a Homeless Liaison (a retired police annuitant paid for by a Public Health Grant) to work with homeless individuals in encampments with the intent on connecting them to services. The grant funding expired for this program and it has since been replaced by other programs as noted above.
• Community Cleanup Program (CCP): The CCP has been in existence for quite some time. In the past five years, it has been expanded to three full-time Community Work Program Officers. This team has many duties but has a focus on graffiti eradication and homeless encampment clean-up. The latter takes up a considerable amount of time and at great expense.
• Section 8 Voucher Program: The City’s Housing Department is very active in assisting homeless and low-income individuals through the Federal Section 8 Housing Choice Voucher (HCV) Program. This includes programs such as the Emergency Housing Voucher (EHV) Program which is structured to immediately help those experiencing homelessness. In addition, the Housing Division has dedicated a Housing Specialist to specifically assist with the Continuum of Care, the CIRT, Coordinated Entry and the EHV program.
• Council Policy 1415 - Public Works Operations and Facility Protection: This policy provides direction from the City Council to provide funding to assist with illegal dumping, utility vandalism and theft which are a few negative impacts associated, at times, with homelessness.
• Grant Pursuit: City staff has been very active in pursuing grant funding to help those in the community who lack adequate shelter. The programs include Project Home Key, Packet Pg. 523
Report to Redding City Council August 30, 2022
Re: 9.1(a)--Accept Report Re: City Activities in Response to Homelessness Page 3 Permanent Local Housing Allocation, Emergency Solutions Grant, HOME-ARP, and Homeless Emergency Aid Program.
• Shopping Cart Enforcement and Pick-up Program: In 2017, the City Council approved the Shopping Cart Enforcement and Pick-up Program. This program requires retail merchants to manage their carts on-site. Should a cart be taken off-site, City staff will notify the merchant to pick it up. If the merchant fails to do so, City staff will pick it up and return it to the merchant for a fee.
• Community Development Block Grant Funding: Each year, the City contributes more than $100,000 to various service agencies many of whom are assisting individuals who are, or at risk of, becoming unsheltered. This funding is part of the annual allocation from the Federal Department of Housing and Urban Development. • Public Private Partnerships: The City has worked with several private entities to construct new income-qualifying (below-market) units for occupancy by lower-income individuals.

These permanent housing units help keep individuals in a housed environment. In addition, several other partnerships have resulted in construction or rehabilitation of special needs housing. These projects include: FaithWORKs, Pathways Recuperative Care Facility, Center of Hope, Access Home Saint Marks Street, and the Woodlands. • Hotel Room Lease: The City has entered into an agreement with a non-profit to lease an additional 32 units for supportive housing.
• Participation in the Qualified Referral Agency (QRA) Program: The QRA program helps the Housing Authority partner with specific agencies to provide vouchers to those who are homeless or about to become homeless. Working through a QRA opens the door for an unsheltered individual to receive a preference with the HCV Program waitlist. • Point in Time Count: Annually, the County is required to do a Point in Time (PIT) count to estimate the number of individuals in the community experiencing homelessness. The City of Redding staff are active in this process and for two years running have provided the funding for the software needed to stream line the effort. • Portable Restrooms: The City has provided portable restrooms at strategic locations across the City to provide better sanitary facilities for the unsheltered and to protect the environment.
• Accessory Dwelling Units (ADU): The City developed preapproved ADUs to assist individuals in constructing ADUs on their property providing additional opportunity for low cost housing.

The above items are formalized programs the City has developed or implemented to assist those individuals experiencing homelessness and/or individuals in the community impacted negatively by the consequences of homelessness. There are many other informal efforts that are ongoing by individual departments.

Environmental Review
This is not a project defined under the California Environmental Quality Act and no further action is required.

Packet Pg. 524
Report to Redding City Council August 30, 2022
Re: 9.1(a)--Accept Report Re: City Activities in Response to Homelessness Page 4 Council Priority/City Manager Goals
• Public Safety – “Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding.” • Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
Attachments
Resolution No. 2021-077 - Shelter Crisis Declaration
Packet Pg. 525
RESOLUTION NO. 2021- 077

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING

DECLARING A SHELTER CRISIS PURSUANT TO THE SHELTER
CRISIS LAW ( GOV. CODE SECTION 8698 ET SEQ.)
WHEREAS, Government Code section 8698( d) provides that a " shelter crisis" is a situation in which a significant number of persons are without the ability to obtain shelter resulting in a threat to their health and safety; and
WHEREAS, the 2020 Shasta County Point -in -Time Report provided that four hundred fifty- four 454) individuals within the City of Redding "(" City"), including veterans, women, children, individuals with disabilities, senior citizens, and other vulnerable groups, are experiencing unsheltered homelessness within the City; and
WHEREAS, many of those unable to obtain shelter reside on the streets, in alleys and doorways, along the Sacramento River and its tributaries, and in unlawful encampments throughout the City; and
WHEREAS, these individuals lack adequate sanitary facilities and are at risk from theft, crime, and extreme weather conditions; and
WHEREAS, these conditions threaten the health and safety of the unsheltered population and likewise threaten the public health and safety of the public at large, contribute to a draw on public resources, and threaten the environmental health of the City' s waterways; and WHEREAS, a declaration of a " shelter crisis" provides flexibility to address the aforementioned conditions by suspending state laws which might otherwise hinder or delay a city' s ability to address the effects of the shelter crisis; and
WHEREAS, it is the intent of the City Council to limit the suspension of state law only to those areas and facilities granted a permit from the City Council to establish a emergency shelter site and that no suspension of state law shall result in any other area of the City by means of this resolution; and
WHEREAS, the City Council finds that strict compliance with state statutes and regulations may prevent, hinder, or delay the mitigation of the effects of the shelter crisis; and WHEREAS, the City Council has adopted ordinances to permit the establishment of emergency shelter sites and facilities which will mitigate the effects of a shelter crisis; MW
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL THAT: 90 6 1. The recitals set forth herein are true, correct, and are adopted as findings of fact. 1 Packet Pg. 526 Attachment: Resolution No. 2021-077 - Shelter Crisis Declaration (9.1(a)--Accept Report Re: City Activities in Response to Homelessness)

2. A shelter crisis pursuant to Government Code section 8698 et seq. exists in the City of Redding and is hereby declared.

The effective period of the shelter crisis shall commence on the effective date of Ordinance Nos. 2637 and 2638, and shall continue until such time that a resolution is adopted by the City Council terminating the shelter crisis.

4. This resolution shall not be construed as providing a property right or entitlement to any particular use of land during the duration of the shelter crisis.

5. The declaration of a shelter crisis accomplished by this resolution shall not result in the suspension of any state housing, health, habitability, planning and zoning, or safety standard or procedure established by State law in any area of the City not formally approved by resolution of the City Council in accord with the Redding Municipal Code as an emergency shelter site.

5. This resolution shall take effect on the date that Ordinance Nos. 2637 and 2638 are effective.

I HEREBY CERTIFY that the foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Redding on the 15th day of June, 2021, by the following vote:

AYES: COUNCIL MEMBERS: Mezzano, Schreder, Winter, and Resner NOES: COUNCIL MEMBERS: Dacquisto
ABSENT: COUNCIL MEMBERS: None
ABSTAIN: COUNCIL MEMBERS: None
ATTEST:

PAMELA MIZE, City C r
l
KRISTEN SC DER, Vice Mayor
APPROVED AS TO FORM:

Y 5 AZ /"/'Z' 0 -.' 7
BARRY E. De ALT, City Attorney
2 Packet Pg. 527 Attachment: Resolution No. 2021-077 - Shelter Crisis Declaration (9.1(a)--Accept Report Re: City Activities in Response to Homelessness)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize staff to publish and distribute the Request for Proposal (RFP) to qualified urban planning and environmental consulting firms for the update of the Redding Riverfront Specific Plan (RRSP) and associated EIR; the RFP submittal and review process is anticipated to take approximately 90 days.

Fiscal Impact
The City Council (Council) previously adopted a resolution appropriating $1,250,000 of American Rescue Plan Act of 2021 (ARPA) funding for this project.

Alternative Action
The City Council could direct staff to modify the RFP as deemed appropriate prior to release of the document. If modifications are desired, specific direction should be provided to staff.

Background/Analysis
At the Redding City Council meeting on April 19, 2022, City Council voted 4-1 to have City staff develop an RFP to update the RRSP. The RRSP was originally adopted in 1990 and subsequently amended in 1992. Once a consultant contract is awarded by the City Council, the update process is expected to take approximately two years.

The Council expressed its desire that the RRSP update include a robust community engagement process. Accordingly, staff has taken the extraordinary step of seeking community input regarding the goals and tasks to be included in the RFP. Two public open houses were held providing residents the opportunity to ask questions of staff and to give input. Staff also posted a presentation regarding the existing RRSP and the update process on the City’s website. The website also includes a community survey seeking comments on the goals and scope to be MEETING DATE: September 6, 2022
ITEM NO. 9.4(a)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 9.4(a)--Consider distribution of Request for Proposal for the update of the Redding Riverfront Specific Plan and associated Environmental Impact Report (EIR).

Jeremy Pagan, Development
Services Director/Bldg
Official
Packet Pg. 528
Report to Redding City Council August 30, 2022
Re: 9.4(a)--Redding Riverfront Specific Plan Update and EIR Draft RFP Page 2 included in the RFP. The Council should note that the majority of comments pertain to development of the RRSP update itself rather than the RFP goals and scope. These comments will be addressed during the consultant’s outreach processes and development of the RRSP update. Comments received specific to the goals and scope of the RFP were reviewed by staff and the RFP modified as appropriate.

The steps outlined above, together with seeking the Council’s input and authorization to release an RFP, is not typical. The typical process involves staff preparing and releasing the RFP, selecting what it believes to be the most responsive and qualified consultant, then seeking the Council’s approval of the professional services contract. However, this extra effort reflects the City Council’s and staff’s goal to provide opportunity for robust community engagement which will be ongoing through to the completion of project.

The following is the tentative timeline for the Project:
• Release RFP to consultants: September 9, 2022
• RFP submitted: October 21, 2022
• Staff recommendation to the Council December 20, 2022 • Project completion: December, 2024
Environmental Review
While the development of the RRSP Update itself is a project under the guidelines of the California Environmental Quality Act (CEQA), the distribution of the RFP to do this work is not a project under CEQA, and, therefore, no further action is required at this time.

Council Priority/City Manager Goals
• Communication and Transparency – “Improve the quality of communication with the public and City employees to enhance knowledge and increase transparency to improve public trust.”
Attachments
Request for Proposal
RRSP Goals and Scope Feedback Survey Results
Packet Pg. 529

REDDING RIVERFRONT SPECIFC PLAN UPDATE AND EIR DRAFT RFP I. PROPOSALS REQUESTED
The City of Redding Development Services Department is inviting proposals from qualified consulting firms to prepare an update of the Redding Riverfront Specific Plan (RRSP) and to prepare an environmental impact report (EIR) for the RRSP planning area. The Department is seeking a consultant or consultant team with knowledge, experience, and success with the preparation of specific plans for the physical development and revitalization of public and private riverfront properties such as those described herein. The chosen consultant/team will work in conjunction with the City Planning Division staff, as well as a broad range of interest groups and key property owners.

The estimated time frame for preparing the final documents and securing adoption/certification by the City Council is twenty-four (24) months from the time the selected firm begins work. Only those firms with the established ability to prepare specific/master plans, extensive CEQA/EIR experience, work effectively with community/stakeholder groups, and meet schedules, are encouraged to apply. Interested consultants are invited to submit their qualifications in accordance with the requirements of this Request for Proposals (RFP).

The updated RRSP must meet the requirements of Sections 65450 through 65457 of the California Government Code, including land use, access, public utilities, financing, and implementation measures. The EIR must meet all of the requirements of California Environmental Quality Act (CEQA) per California Public Resources Code [PRC] §21000 et seq. and the CEQA Guidelines (California Code of Regulations [CCR], Title 14, §15000 et seq.) The current RRSP provides a reasonable foundation for many elements of the update of the RRSP, particularly as relates to the area south of SR44. North of that roadway the construction of the Turtle Exploration Park, Sundial Bridge, Sheraton Hotel, the availability of vacant lands for private development (all of which occurred after adoption of the current RRSP), and public interest expressed in revisiting/reimaging civic/venue uses, demands that significant additional attention, effort, and detail is required in the update of the RRSP.

As planning and development issues are different, two subareas are identified for purposes of this RFP: the Northern Riverfront generally consists of lands north of SR44; the Southern Riverfront includes properties to the south of SR44.

II. BACKGROUND
The RRSP was originally adopted in 1990 and its Final Environmental Impact Report FEIR was certified for the project. Minor amendments to the RRSP were adopted in 1992. The current plan area encompasses approximately 500 acres. For purposes of this update, the plan area will not extend across the Sacramento River so it will not include the area known as Turtle Bay East.

Current zoning for properties within the RRSP includes the “SP”, Specific Plan Overlay District in addition to the underlying base zoning districts. The purpose of the “SP” Overlay District is to Packet Pg. 530 Attachment: Request for Proposal (9.4(a)--Redding Riverfront Specific Plan Update and EIR Draft RFP) REDDING RIVERFRONT SPECIFC PLAN UPDATE AND EIR DRAFT RFP September 2, 2022 pg. 2
provide for specific staff review of development proposals to ensure projects will comply with all facets of the specific plan.

Since its adoption, private development activity within the RRSP has been somewhat limited.

Several office buildings were constructed near the south end of the Southern Riverfront area, and an office building near the north end of that area was also constructed. Significantly, the Turtle Bay Exploration Park and a Sheraton Hotel/restaurant were developed in the Northern Riverfront area. This somewhat limited development within the RRSP reflects circumstances related to property ownership and long-term leasehold issues and related economic considerations along the Park Marina frontage properties in the Southern Riverfront area. The history of public ownership of properties in the Northern Riverfront area limited new development to institutional and support services, such as the Turtle Bay Exploration Park, and the aforementioned hotel and its restaurant.

The City declared approximately 14 acres as surplus property in 2014 which is now in private ownership. The Sheraton Hotel and associated parking was constructed on approximately five acres. The remaining nine acres remains vacant. No development proposals for the property have been made to the City and this update will serve to establish development and design parameters for future uses.

In 2021, the City received an unsolicited proposal by private parties to explore the design, feasibility, master planning, and eventual development of the approximate 45-acre riverfront area consisting of the Civic Auditorium, Rodeo Grounds, and related facilities. Eventual redevelopment of the Civic Auditorium and Redding Rodeo Grounds as well as planning for development/redevelopment of private property would have been addressed in that effort. After five public meetings, the City Council directed that the property not be declared surplus and that the Specific Plan be updated as described in the proposed scope of work herein. Links to materials and public meetings related to the offer, are provided below.

Project Overview and Goals
The proposed Planning Area and its sub areas as described above, is shown in Figure 1. The City desires to update the RRSP to reflect current community and property owner desires for development of private and public uses within the RSSP area. The Southern Riverfront is privately owned and is occupied by a mix of office, residential, limited retail uses, a mini mart/gas station, and a motel/restaurant that has been closed for a number of years. The Northern Riverfront’s principle uses are public and institutional in nature (i.e. Redding Civic Auditorium, Redding Rodeo Grounds, Turtle Bay Exploration Park, boat launch facility), but also include a hotel/restaurant, office buildings, a skating rink, vacant lands, riverfront trails and a bird sanctuary.

Critically, the project will analyze and provide detailed master plan level documents for the future uses and potential redevelopment of City-owned facilities such as the Redding Civic Auditorium, Redding Rodeo Grounds, and associated parking and ancillary uses as well as the future development/redevelopment of privately held properties in the Northern Riverfront area.

The update will determine whether the RRSP should be adopted as a “regulatory specific plan” (with its own zoning district requirements), a policy-based plan that relies on the SP Overlay Packet Pg. 531 Attachment: Request for Proposal (9.4(a)--Redding Riverfront Specific Plan Update and EIR Draft RFP) REDDING RIVERFRONT SPECIFC PLAN UPDATE AND EIR DRAFT RFP September 2, 2022 pg. 3
District review as described above, or a hybrid document based on geographic areas or other considerations.

Broadly, the City’s goals for the RRSP update are to:
a) Clearly define the role of the distinct RRSP areas by and for residents while also serving Redding’s strong tourism industry;
b) Provide a roadmap to reenergize the area as a leisure, recreation, civic and cultural center for all residents and visitors;
c) Act as a catalyst for new, high quality residential, commercial, civic, and tourist service uses that will enhance the vitality, accessibility, and civic appeal of the area, while recognizing market and financial realties;
d) Contribute to a quality public realm that relates to the human scale experience; e) Respond to the area’s history and character, development patterns and future potential while incorporating best practices for sustainable development; f) Integrate civic art and landscape design into the public realm; g) Provide for legibility of design and function, clear to locals and visitors alike; h) Promote adaptability to change in use over time.

III. SCOPE OF WORK
Redding Riverfront Specific Plan
Note that the above project goals and the following elements, in addition to the requirements of the California Government Code, represent the minimum project scope of the RRSP update and should not be interpreted to limit responsive consultant teams from proposing an approach that deviates from, or expands upon, these minimum expectations.

Area-Wide
Community Involvement. The plan for this area must be the outcome of an extensive, open and transparent public process that engages all project stakeholders and the wider public and creates the enthusiasm and public support that is essential to successful implementation. The proposal shall include a robust, equity-informed, community involvement strategy that includes property owners, existing business and community organization stakeholders, the Indigenous communities, residents, and the general public.

It may include both traditional outreach methods such as public meetings, design charrettes, surveys, and advertisements on the local television/radio channels as well as methods such as Facebook and Twitter, email blasts, and development and maintenance of a project website. Proposals must provide specific details on how such a robust public outreach effort will be conducted and should address the consultants past experiences with its suggested approach.

Packet Pg. 532 Attachment: Request for Proposal (9.4(a)--Redding Riverfront Specific Plan Update and EIR Draft RFP) REDDING RIVERFRONT SPECIFC PLAN UPDATE AND EIR DRAFT RFP September 2, 2022 pg. 4
Environmental Justice. The updated Specific Plan shall be consistent with the goals and policies of the Environmental Justice Element of the General Plan. It is anticipated that a draft of this Element will be available in November 2022 and adopted by the City Council along with the entire General Plan update by September 2023.

Southern Riverfront Area
The current RRSP remains largely relevant for the area, although updates to several components will need to be specifically addressed. These include, but are not limited to, the following:
a) Community Involvement. In addition to the overall community involvement strategy noted above, the City’s Development Services Director will select a number of individuals who represent varied interests, including area property and business owners and community organization representatives to work with the consultant team in formulating goals, policies and design elements of the updated Specific Plan. This work will help to inform the project team on current planning efforts and potential challenges from the perspective of these parties. It is anticipated that this effort will require a total of four (4) meetings to be facilitated by the consultant.
b) Transportation/Circulation. Utilize information developed for the yet to be adopted Park Marina Drive Corridor Study project to inform the design of this street and related facilities; establish a strong pedestrian and non-motorized vehicle circulation system that maximizes access and views to the river. It is anticipated that the final corridor plan will be adopted in November, 2022. A link to that planning effort is provided below. c) Residential/Mixed Use Opportunities. Identify appropriate locations for development of additional residential uses and/or mixed use opportunities. d) Development Regulations/Guidelines. In addition to identifying residential development opportunities, the project will establish an appropriate range of uses and provide site design and architectural guidelines that will result in development of strong visitor commercial services and retail nodes that are inviting for visitors and residents alike. Building design parameters should allow appropriate flexibility to respond to changing market demand and community architectural preferences over time, but should also provide a level of certainty in design to unify the look of the corridor.
e) Floodplain Proximity/Development. Analyze the current Sacramento River 100-year floodplain boundary in this area to specifically identify those portions of the planning area that are not encumbered by the floodplain. The analysis should identify locations where encroachment into the floodplain may be appropriate based on depth of flooding and similar factors as a means to provide additional development and public use opportunities.

A preliminary hydrologic analysis necessary to conclude that such encroachments would not impact properties (i.e. raise floodplain elevations upstream, downstream, and across the river) will be conducted by the consulting team.
f) Open Space, Parks, and River Edge. Analyze the existing private and public parks/open space and provide a detailed plan to extend and enhance public access, including public Packet Pg. 533 Attachment: Request for Proposal (9.4(a)--Redding Riverfront Specific Plan Update and EIR Draft RFP) REDDING RIVERFRONT SPECIFC PLAN UPDATE AND EIR DRAFT RFP September 2, 2022 pg. 5
use boat access. Establish appropriate river edge treatment designs, based on location/topographical/floodplain and/or other specific site conditions.

Northern Riverfront Area
At a minimum the project should include the following:
a) Community Involvement Strategy. In addition to the overall community involvement strategy noted above, the City’s Development Services Director will select a number of individuals who represent various interests in the area, including, but not limited to the Redding Rodeo Association, Advance Redding, Turtle Bay Exploration Park, McConnell Foundation, area tribal members, property owners, and community organization representatives. This work will help to inform the project team on current planning efforts and potential challenges from the perspective of these parties. It is anticipated that this effort will require a total of four (4) meetings to be facilitated by the consultant. b) Civic Facilities. Current uses and facilities associated with the Redding Civic Auditorium and Redding Rodeo Grounds will be analyzed to provide a vision for the future role and modification/reconfiguration these facilities or replacement of these facilities as may be proposed.
c) Market/Financial Feasibility. All facets of the RRSP must be grounded in a clear understanding of market and financial realities, including those pertaining to revitalizing civic facilities and shall be analyzed in the RRSP. A detailed financial implementation strategy should be provided.
d) Development Regulations/Design Strategy. If proposed, detailed plans for redevelopment of existing public and private uses/venues will be provided along with a proposed development phasing plan. This task will require appropriate level schematic designs for affected public properties. Detailed plans for future development of vacant, nonriverfront/riparian lands are similarly required. Detailed conceptual site and development plans for private property development will be provided that address such items as building form and materials, the relationship of proposed buildings to adjacent uses, opportunities for joint parking arrangements, establishing nonmotorized connections between uses/buildings, establishing a unifying landscape theme, and other appropriate design parameters. Appropriate photo simulations should also be provided which will also be used in addressing potential visual impacts in the EIR.
e) Public and Private Parking Strategy. Many of the existing uses in the area are subject to joint use parking arrangements. Provide a detailed parking strategy that will accommodate all existing and proposed uses.
f) Provide detailed pedestrian, bicycle, and other connections from private and public buildings and facilities to the public trail system as appropriate.

Packet Pg. 534 Attachment: Request for Proposal (9.4(a)--Redding Riverfront Specific Plan Update and EIR Draft RFP) REDDING RIVERFRONT SPECIFC PLAN UPDATE AND EIR DRAFT RFP September 2, 2022 pg. 6
g) Riparian Area/River Access. 1) The City desires that the riparian areas within the Northern Riverfront not be developed and that the Specific Plan Update address protection of the riparian habitat outside of currently developed areas. However, the RRSP should include recommendations for potential expansion of low impact public uses directly adjacent to the Turtle Bay Exploration Park and Paul Bunyan Forest Camp facilities and to enhance access to the existing trail system; 2) Analyze public and private boat and watercraft launch facilities and provide a detailed plan on how to improve existing amenities. h) Secondary Access. The need for secondary public street access to the Northern Riverfront area must be evaluated in consideration of any potential expansion and/or proposed uses of existing civic facilities and the additional private development/redevelopment potential that will be envisioned and facilitated by the RRSP. Assuming additional access is warranted, this will include selection of a preferred route with enough specificity to address any conflicts with existing and proposed facilities/uses. The task also includes providing basic design concepts such that the facility and route can be addressed in the programmatic EIR that will be prepared as part of the RRSP update. Appropriate photo simulations should also be provided which will also be used in addressing potential visual impacts in the EIR. i) Specific Plan Administration. The administrative and regulatory approaches for the plan should be clearly established. Appropriate items include, but are not limited to, the Specific Plan’s relationship to the Zoning Ordinance and establishing a process for administrative modification of Specific Plan standards during project review.

Environmental Impact Report
The following tasks are required to be performed:
a) EIR Drafting, Adoption and Certification

1. Facilitate with theCity staffthe Notice of Preparation Scoping Meeting

2. Prepare and submit the Notice of Preparation.
i. The Consultant shall prepare a Notice of Preparation for referral to all interested parties, affected agencies and others. Prior to the referral, the Consultant shall prepare an outline of the proposed Notice of Preparation content for approval by the City staff. To the extent feasible, the Notice of Preparation shall contain the date of the scoping meeting. ii. The Consultant shall deliver the Notice of Preparation to the Governor’s Office of Planning and Research.

3. Prepare Administrative Draft EIR
i. The City has committed to preparing an EIR. As such, unless the consultant advises otherwise, a CEQA Initial Study document is not required. The Consultant shall prepare a legally adequate Administrative Draft EIR in Packet Pg. 535 Attachment: Request for Proposal (9.4(a)--Redding Riverfront Specific Plan Update and EIR Draft RFP) REDDING RIVERFRONT SPECIFC PLAN UPDATE AND EIR DRAFT RFP September 2, 2022 pg. 7
accordance with the CEQA Guidelines, addressing all of the items identified as potentially significant and responding to the items raised during the Notice of Preparation process. The alternatives analysis shall include a sufficient number of alternatives to satisfy the CEQA requirements, including the “No Project” alternative.

4. Prepare public review Draft EIR incorporating City staff comments. The consultant shall prepare and file with OPR the Notice of Availability (NOA).

5. Prepare Final EIR: The Final EIR shall comprise the Draft EIR; comments on the Draft EIR; and responses to all comments on the Draft EIR, including any necessary changes to the Draft EIR text. The Final EIR shall also include a final Mitigation Monitoring and Reporting Program. Findings shall be prepared by the Consultant in compliance with Section 15091 of the CEQA Guidelines and shall be supported by substantial evidence in the record. The consultant shall also prepare the Statement of Overriding Considerations, as may be necessary, addressing all impacts identified as “significant and unavoidable.” The consultant shall prepare and file the CEQA Notice of Completion. Note that consideration of adoption of the Specific Plan and certification of the EIR/Mitigation Monitoring and Reporting Program will occur simultaneously at the respective meetings of the Planning Commission and City Council.

Consultants planning to respond to this RFP may access the current Specific Plan on the City of Redding Website at http://www.cityofredding.org/departments/development-services/planning.

Other documents available to assist in the development of proposals are:
• Park Marina Drive Corridor Study (not finalized.)
https://www.cityofredding.org/departments/public-works/public-worksutilities/wastewater-utility/park-marina-drive-corridor • Redding Riverfront Specific Plan EIR
https://www.cityofredding.org/home/showpublisheddocument/27857/6379339130568778 65 • Links to staff reports and CC meeting videos: Redding Civic Auditorium and Rodeo Grounds Community Engagement:
https://cityofredding.civilspace.io/en/projects/redding-civic-auditorium-rodeo-groundsworkshops • General Plan Diagram/Zoning Map: https://gispub.cityofredding.org/reddingmap/ IV. ADDITIONAL SERVICES REQUIRED
a) Prepare Regular Project Status Reports. Status reports on the Specific Plan Update should be in a newsletter format or other format acceptable to City staff for distribution to various interested parties and/or posted on the project website.

Packet Pg. 536 Attachment: Request for Proposal (9.4(a)--Redding Riverfront Specific Plan Update and EIR Draft RFP) REDDING RIVERFRONT SPECIFC PLAN UPDATE AND EIR DRAFT RFP September 2, 2022 pg. 8
b) Public Meetings and Presentations. Attendance/presentations at a minimum of three public hearings before both the Planning Commission and the City Council for consideration of adoption of the Specific Plan and certification of the FEIR. These meetings are in addition to those required of the public-participation program and any workshops incorporated into the proposal. The proposal should include a per-diem cost for additional public meetings and/or hearings beyond the required three meetings and a clear list of additional charges, if not included in the base proposal. c) Meetings with Staff. The consultant shall participate in meetings with City staff when appropriate. The consultant should, at a minimum, anticipate:

1. Start-up meeting to confirm direction and schedule.

2. Monthly status updates that may be via on-site visits and/or conference calls. In addition, the City expects frequent communication with the Consultant via phone, email or other means to discuss status, document content, contract administration etc.

3. Up to six working meetings to discuss staff comments on working drafts of the RRSP update and up to four working meetings concerning EIR preparation. These may be via on-site visits and/or conference calls.
d) Deliverables/Document Production. It is anticipated that up to two administrative draft documents, two public draft documents, and one final document will be produced for both the RRSP and the DEIR/EIR in the quantities shown below. All documents shall also be provided in MSWord (or PDF as appropriate for required CEQA forms.

Administrative Draft(s) 5
Public Draft(s) 10
Final Specific Plan 25
Final EIR 10
All documents shall be bound. One unbound reproducible and one MSWord file on a USP drive shall be provided for each document type.

V. PROPOSAL FORMAT
The proposal shall be tabbed and labeled in the order listed below and should include, at a minimum, the following information:
a) Cover/Transmittal Letter. Cover letter must be signed by a member of the firm having the authority to enter into and sign contracts on behalf of the organization. The cover letter Packet Pg. 537 Attachment: Request for Proposal (9.4(a)--Redding Riverfront Specific Plan Update and EIR Draft RFP) REDDING RIVERFRONT SPECIFC PLAN UPDATE AND EIR DRAFT RFP September 2, 2022 pg. 9
must acknowledge all addenda by number, if any were issued. If uncertain as to the status of addenda, check the City of Redding website at www.cityofredding.org/PurchasingBids or contact Michelle Kempley, Purchasing Officer, [email protected]. b) Introduction. Provide an introductory description of the project, including an overview of your understanding of the services and products to be provided. c) Scope of Work. Describe the work plan and schedule that you intend to use to complete the tasks listed in the Scope of Work. The work plan for the RRSP update and the EIR should be identified separately. Quantify any support or services the consultant will expect from the City, if any, for each task. Note any changes or additions to the work descriptions that may have been overlooked or which may help clarify the work tasks. d) Responsible Personnel. List the principal in charge, project manager, and key project staff that will be assigned to the project, along with their length of employment with the firm(s). Prepare a concise statement of qualifications and experience of each person, together with the hours that each is committed to the project. Include all anticipated subconsultants, listing their names, addresses, phone numbers, their key staff personnel, their role in the project, and the expected hours that are to be committed to the project.

The subconsultant information shall identify what duties they are anticipated to perform and the amount of time allocated to accomplish that task. A project organizational chart of the key personnel shall be included. Those indicated on the chart must be the persons who will actually perform the work on the project and will identify those persons who will make public presentations.
e) Project Management. Describe the consultant's organization and control approach to the Scope of Work. Include in this section, a project schedule through the completion and acceptance of the final Specific Plan/EIR documents. Include subconsultant tasks in the timeline.
f) Related Experience. Include a brief summary of all projects in progress or completed by the consultant over the last five (5) years that are comparable to this project in scope and size. Include references with names, addresses, and phone numbers. Projects included in this section must demonstrate related past project experience with developing specific plans with similar characteristics or similar planning documents. Provide a PDF document of a similar project that the consultant has completed in the last five (5) years. g) Consultant Fee. In a separate, sealed envelope, present an estimated fee for services as described in the Scope of Work. Break down the fee into labor, subcontractor fees, and expenses. The cost estimate shall be broken down by task, man-hours per task, different personnel classifications per man-hour (i.e., principal, senior, staff, clerical), and hourly rates, with provision of a total cost per task. The fee will not be a scoring factor in the evaluation of the consulting firms. The bid shall provide for payment for the scope of work service on a not-to-exceed basis.

VI. REQUEST FOR PROPOSAL (RFP) TENTATIVE SCHEDULE
Packet Pg. 538 Attachment: Request for Proposal (9.4(a)--Redding Riverfront Specific Plan Update and EIR Draft RFP) REDDING RIVERFRONT SPECIFC PLAN UPDATE AND EIR DRAFT RFP September 2, 2022 pg. 10
Event Date
Release RFP to consultants September 9, 2022
Cutoff Date for Questions 5:00pm PST, Sept. 30, 2022
Addendum issued (if necessary) October 7, 2022
RFPs due to the City October 21, 2022
Assessment of Proposals by Review Panel October 28, 2022 Notification to consultants for oral interviews, if needed November 2, 2022 Interviews (if needed) and selection of consultant November 14-18, 2022 Recommendation to City Council for award of contract December 20, 2022 Begin contract scope of services January 3, 2023 **
Completion of scope of services December 2024 **
** If the tentative start and completion dates above cannot be supported due to Consultant’s current commitments, please propose a different schedule to the City.

VII. PROPOSAL SUBMITTALS
Pages in the proposal shall be typed and single-sided, with the maximum number of pages of proposal information (excepting cover sheet, section dividers, blank pages, and table of contents) to be limited to forty (60) pages. Only the specifically requested information shall be submitted. Promotional or other unsolicited material may not be submitted. If a consultant recognizes a superior method of accomplishing a specific task or item, the consultant's fee shall reflect the Agency's requested services, and any cost increase or savings for the more efficient or productive method shall be noted separately. Personnel resumes will not be included in the page count.

Price shall not be mentioned anywhere in the proposal.

The consultant shall submit an unbound original and two (2) copies of the proposal (which may be bound) in a sealed box or envelope clearly marked with the consultant's name and the description, "Proposal for Update of the Redding Riverfront Specific Plan Project, Schedule 4788." One (1) set of fee documents/cost proposal shall be submitted in a separate sealed envelope marked with the consultant's name and "Cost Proposal, Schedule 5314." The proposals shall be delivered at the address and time as noted on the cover sheet. Proposals received incomplete or late, for any reason, will not be reviewed.

Packet Pg. 539 Attachment: Request for Proposal (9.4(a)--Redding Riverfront Specific Plan Update and EIR Draft RFP) REDDING RIVERFRONT SPECIFC PLAN UPDATE AND EIR DRAFT RFP September 2, 2022 pg. 11
VIII. CONTACTS
All questions must be submitted in writing to both individuals shown below, by email. At the City’s sole discretion, responses deemed material to the understanding of this project will be shared with all known participants and posted to http://www.cityofredding.org/PurchasingBids by way of formal addendum. Questions must be received prior to 5:00pm PST, Friday, September 30, 2022.

The contacts are:

Lily Toy, Planning Manager: [email protected]
Michelle Kempley, Purchasing Officer: [email protected] IX. EVALUATION CRITERIA
The selection procedure will involve two phases. The first phase is an initial screening of consultants by a committee under the direction of the Development Services Director, and the second phase is an oral interview with the top-rated consultants by a review/selection committee if deemed necessary by the Development Services Director. The committee will evaluate the consultants to determine which consultant is best qualified to perform the scope of work contained in the RFP. The committee will then determine a ranking of the consultants, at which time the consultant fee envelopes will be opened and tabulated. The consultant fees will be evaluated to determine if the amount of the fees is considered reasonable cost for the work. If the top-ranked consultant has submitted a reasonable fee, the committee will make a recommendation to the Development Services Director. The Director may require additional information prior to making the recommendation to the City Council to award the contract to the selected consultant. In the event that the top-ranked consultant submits a fee that is not considered a reasonable cost for the work or contains elements that the City feels are not warranted given budget constraints, the City will attempt to negotiate a revised scope and budget. If the consultant does not agree to lower the fee to an acceptable level, the Director reserves the right to bypass the top-ranked consultant and to negotiate with the second-ranked consultant.

The presentation to the review/selection committee will be made by persons who would be assigned substantive work on the project.

The following items will be used by the committee to assist in the ranking of each consultant’s proposal and the oral interview:
a) Understanding of the scope of work to be done.
b) The firm’s experience with specific plans generally, and specific plans/master plans including those for civic facilities such as those contained within the RRSP area specifically; the firms experience preparing environmental impact reports under CEQA.

Packet Pg. 540 Attachment: Request for Proposal (9.4(a)--Redding Riverfront Specific Plan Update and EIR Draft RFP) REDDING RIVERFRONT SPECIFC PLAN UPDATE AND EIR DRAFT RFP September 2, 2022 pg. 12
c) Ability to meet schedule of project completion by stated date, or acceptable alternative schedule proposed.
d) Experience and qualifications of the project manager and team. e) Suggesting unique or alternate methods in accomplishing one or more tasks that will have an obvious benefit to the end product and/or result in cost savings. This may include items in the scope that are expanded upon or other tasks/ideas the consultant is willing to include as part of the project budget.
f) Presentation skills displayed by the project team in an oral interview.

Proposals submitted will be subjected to the City's selection procedures for technical and/or professional consultants. Accordingly, final selection will be based upon overall qualifications of the firm and project team, demonstrated competence and professional experience necessary for the satisfactory performance of the services required. Cost shall be considered to the extent that the cost is fair and reasonable to the Agency.

IX. STANDARD CONSULTANT AGREEMENT
The consultant selected to provide the scope of services shall use the City of Redding's standard Consulting and Professional Services Agreement. This standard agreement is attached. By submitting a proposal for the work, the consultant agrees to utilize the City’s standard Agreement form for the contract and meet the insurance requirements as indicated in Section 5 of the sample agreement.

X. ATTACHMENTS

1. Figure 1: Proposed RRSP Map

2. City of Redding Consulting and Professional Services Contract Packet Pg. 541 Attachment: Request for Proposal (9.4(a)--Redding Riverfront Specific Plan Update and EIR Draft RFP) REDDING RIVERFRONT SPECIFC PLAN UPDATE AND EIR DRAFT RFP September 2, 2022 pg. 13
Packet Pg. 542 Attachment: Request for Proposal (9.4(a)--Redding Riverfront Specific Plan Update and EIR Draft RFP) Redding Riverfront Specific Plan Community Feedback – August 2022 49 Survey starts | 20 surveys completed | 22 Questions Answered Q: Based on your understanding of the City's proposed goals for the RRSP update, do you have any suggestions or comments?
• I certainly wouldn't mind seeing some updates to the plan, particularly on the land use South of 44. Trying to shape our aesthetic to be like a coastal seaport was shortsighted.

We don't want to erase our local history. I am concerned that members of the community who have been involved in making these plans then bought up property involved in this plan. The City of Redding doesn't have a good history of transparency on land deals.

Please move very slowly and openly on this.
• I'm pleased you will be asking for a lot of community feedback and engagement on the North Riverfront portion. I'm hoping for a focus on recreation, art, history of the area and highlighting the river with access and viewing; and not a lot of buildings/development.

Due to access of this area being limited with vehicles, I'm hoping for a focus on alternate forms of transportation (shuttles, bike share, scooters, etc) instead of accommodating a lot of parking and building another bridge. I was excited to see mixed use as a possibility for S. Riverfront. I also feel there should be a focus on accessing and enjoying the river in this area with a path that celebrates the river. Eliminate or work around obstacles that connect that river. Plant more trees!
• I would LOVE to have Mixed-Use Development! I think we could have a great riverfront with a lively street if we put more Mixed-Use in the area. I also want lots of bicycle trails and pedestrian paths in the area. I do NOT want more parking in the area. I don't want to any space allocated to parking lots or garages . Keep cars out of the area and SLOW down the car speed limit in the area.
• Goals should be to prioritize design of places to be FOR PEOPLE not parking. Goals should be open to improvements and changes to the corridor transportation plan. • While most of the suggested goals involve the River, the goals need to be achievable.

Diverting water from the Sacramento River to construct a canal will probably not happen in todays regulatory climate. Any design needs to take in account state and federal regulations. The project needs to be feasible.
• leave it as it is
• My suggestion is a surfing wave. Under the market street bridge there is an ACID dam with an unused canal on the south side of the river. To me this canal is an Ideal site for these reasons.

1. Often times the biggest hurdle for these projects is permits. Since this site already has a man made structure it would have much less environmental impact and consequently would be much easier to gain approval.

Packet Pg. 543 Attachment: RRSP Goals and Scope Feedback Survey Results (9.4(a)--Redding Riverfront Specific Plan Update and EIR Draft RFP) Redding Riverfront Specific Plan Community Feedback Page | 2

2. Flow. Another hurdle is having enough river flow year round. Due to irrigation needs down stream we always have enough flow in that section of river for a wave.

3. Vertical drop. Generally you only need 4 to 8 feet of vertical drop to get the water moving and then run the water over wave shapers to shape the wave. We have this amount in that area of the river at the acid dam/ canal under the market street bridge.

4. These three already present conditions make this an ideal spot for a white water wave/ surfing wave. Given this is a good location for a wave, what benefits to the community could we expect, or are possible? I would point you to several locations in the region that have similar waves. Boise ID, Reno NV, and Bend OR. Here is some of the benefits that they have seen.

5. A great recreation area that brings local residents and tourists to the river front.

Given redding's climate it is an excellent way to take advantage of our natural resources in the summer when it is almost too hot for most outdoor pursuits.

6. Local property values increase providing a larger tax base to pay for the project in years to come. In boise in the area where the wave is located, used to be inhabited by trailer homes and vacant lots. It is now home to new condos, restaurants, gear shops etc.

7. This has been shown to have a multiplier effect on the economy and has been calculated to more than pay for these projects on an ROI basis. Thanks for listening.
• Whitewater park!! Please! Also, riverfront restaurants/bars/day spas… or just patio decks for brunching/lunching! Thank you guys for opening this up to the public!! • Yes, I left my letter to City Council with Vishnu at last week's meeting. I am eager to speak with someone from City Council about my request for a whitewater park to be a part of the Redding Riverfront Specific Plan. I included several reference links with my letter as well as a study from Golden, CO, detailing the positive economic impact of a whitewater park on the town.

Q: Based on your understanding of the City's proposed scope of work for the RRSP update, do you have any other suggestions or comments?
• The parking strategy should look into limiting the amount of cars being driven to the area and limiting parking around the area or even better encourage more biking or walking in the area. They should look into making the area more walkable for the surrounding area.

Look into more high density planning for the area as an options if possible.

Packet Pg. 544 Attachment: RRSP Goals and Scope Feedback Survey Results (9.4(a)--Redding Riverfront Specific Plan Update and EIR Draft RFP) Redding Riverfront Specific Plan Community Feedback Page | 3 • Scope of work should include an active strategy to acquire or receive dedicated public right-of-way along the riverfront where private land could impede public access. Should also include alternative crossings for pedestrians to the civic center/Turtle Bay area. • Make sure whatever is designed and planned for the land, this needs to be open to the public.
• leave it as it is
• Yes, please reference the link to americanwhitewater.org from my letter regarding the scope building a whitewater park. It would require building a hydraulic system to create the waves.

Q: Any other comments, concerns, questions or feedback? All info will be passed to the selected Consultant to address throughout the RRSP update process. • It was helpful to learn a bit about the current specific plan. The comments regarding traffic issues at the end of the presentation, underscore how foolhardy more development north of 44 would be. More importantly, the community has spoken and said we don't want it. We want to keep the Civic, Rodeo grounds, and Riverfront park. • Paths, play and entertainment spaces, landscaping, and attention to the natural environment, history and art are important features to include into these plans. Although the rodeo is part of our history, the rodeo grounds are limited use to a small percentage of our population. I feel the rodeo grounds are better suited in another location. • I would like to have more walkable and bike friendly roads in the area. I think the speed limit is to fast and the area in general is not very inviting to pedestrians or bicyclists.

More housing in the area would be nice and if some how that could be combine with the mixed use would be ideal.
• Focus on making a place FOR PEOPLE not for car storage. Decommission the freeway to before Park Marina Drive and reconnect surface streets/crossings to the north riverfront/civic center area. Have property owners cooperate and dedicate a pedestrian right-of-way along the riverfront and orient development to the riverfront trail and river.

Look at successful waterfronts around the country and note how many of them developed incrementally along a publicly dedicated river frontage. Allow small scale incremental development by-right.
• There was no mention of the Kutras Family Trust for the overall plan? Are they involved in this planning process?
• leave it as it is
Packet Pg. 545 Attachment: RRSP Goals and Scope Feedback Survey Results (9.4(a)--Redding Riverfront Specific Plan Update and EIR Draft RFP) Redding Riverfront Specific Plan Community Feedback Page | 4 • Yes, please include put-in and take-out spots for rafters, kayakers and paddleboarders, with parking nearby. Please also add a new pedestrian footbridge near the whitewater park for recreation and viewing. Riverfront beaches are also requested. Please feel free to get in touch with me at 925-330-4546 or [email protected]. Thank you. • I would only reiterate what seems to be a primary concern in the proposed goals and scope of work: respect for maintaining the natural riparian corridor and indigenous cultural sites. Thank you for your thoughtful and inclusive approach to what should be another community enhancement that will complement what is being done downtown.

Packet Pg. 546 Attachment: RRSP Goals and Scope Feedback Survey Results (9.4(a)--Redding Riverfront Specific Plan Update and EIR Draft RFP)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize and approve the following actions:
(1) Approve formation of the Tree Management Ordinance Update Committee (Committee) to include 15 members consisting of two members appointed by each City Council member, three Planning Commissioners, and two Community Services Advisory Commission (CSAC) members; and
(2) Approve the Goals and Objectives of the Committee to include a review of the existing Tree Management Ordinance, identify deficiencies, and make recommendations for updates and improvements to the ordinance including organization, layout, and structure.

Fiscal Impact
There is no fiscal impact resulting from the formation of the proposed committee other than staff time and incidental expenses.

Alternative Action
The City Council may choose to not form the proposed committee and provide direction to staff.

Background/Analysis
The current Tree Management Ordinance was originally adopted by the City Council on July 18, 2006, and since that time has not been updated. Some community members have expressed interest in updating the Tree Management Ordinance to contain additional regulations aimed at better protecting and preserving native tree species. The formation of the Tree Management Ordinance Update Committee (Committee) is the first step in engaging community stakeholders and beginning discussions regarding what, if any, updates to the ordinance should be considered.

The purpose of this agenda item is to 1) formalize the membership of the Committee, and 2) MEETING DATE: September 6, 2022
ITEM NO. 9.4(b)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 9.4(b)--Consider formation of Tree Management Ordinance Update Committee and define Goals and Objectives of the Committee.

Jeremy Pagan, Development
Services Director/Bldg
Official
Packet Pg. 547
Report to Redding City Council August 30, 2022
Re: 9.4(b)--Formation of Tree Management Ordinance Update Committee and Define Goals and Objectives Page 2
define the goals and objectives of the Committee.

On August 2, 2022, the City Council authorized the formation of the Committee consisting of two (2) members appointed by each Councilmember, three (3) Planning Commissioners, and two (2) Community Services Advisory Commission members. In order to inform and encourage community members to apply for the Committee, staff updated the City Clerk’s website to include an application form, published a press release, and released informational videos and advertisements to the City’s social media outlets. The application period closed on August 17 and 29 applications were received. The City Councilmembers reviewed these applications and made their member selections. The Planning Commission appointed its members to the Committee at its meeting on August 23, and the Community Services Advisory Commission will appoint its members at its meeting on September 7. The proposed members of the Committee are shown on Attachment A.

Generally speaking, the objective of the Committee will be to review the existing Tree Management Ordinance (RMC 18.45), identify deficiencies, and make recommendations for updates and improvements to the ordinance including organization, layout, and structure. More specifically, the Committee will be charged with 1) reviewing whether mitigation fees should be imposed for tree removal, and 2) if tree planting requirements for development projects should be revised. Additional detail regarding the proposed goals and objectives of the Committee is shown on Attachment A.

Environmental Review
Any changes to the Tree Management Ordinance is a project under the California Environmental Quality Act (CEQA). However, formation of the committee to simply review the ordinance and recommend changes is not a project under CEQA and therefore no further action is required at this time.

Council Priority/City Manager Goals
Attachments
Attachment A - Committee Members and Goals and Objectives (attached) August 2, 2022 City Council Staff Report (available online) Tree Management Ordinance (available online)
Attachments
^Attachment A - Committee Members and Goals and Objectives Packet Pg. 548
Subject: 9.4 (b) Formation of Tree Management Ordinance Update Committee and Define Goals and Objectives of the Committee

ATTACHMENT A
Membership
City Council Appointed Members:

Stacey Weller
Matthew Padilla
Robert Siderine
Margaret Yarnell
David Ledger
John Wilson
Rocky Slaughter
Blake Fisher
Jeff Audette
Aleta Carpenter
Planning Commissioners:

Aaron Hatch
Brandi Greene
Cameron Middleton
Community Services Advisory Commission Members:

Ericka Jones
Douglas DeMallie
Goals and Objectives
The committee will review the existing Tree Management Ordinance (RMC 18.45) and attempt to reach consensus for recommended updates to the ordinance as follows:
• Modify organization, layout, and structure of ordinance to improve clarity • General review of ordinance to identify deficiencies
• More specifically, address the following:
o Mitigation fees for the removal of native tree species – the committee will not discuss details of how to develop or implement the fees, just whether or not a mitigation fee should be required
o Tree planting requirements for single family, commercial, and industrial development projects
While not a part of the goals and objectives of this committee, as a result of this committee’s efforts, the following items may be reviewed and updated in the future:

Packet Pg. 549 Attachment: ^Attachment A - Committee Members and Goals and Objectives (9.4(b)--Formation of Tree Management Ordinance Update Subject: 9.4 (b) Formation of Tree Management Ordinance Update Committee and Define Goals and Objectives of the Committee

ATTACHMENT A
• Redding Municipal Code Sections 13.40 – Trees and Shrubs, and 18.41 – Off-Street Parking and Loading
• Candidate Tree List
• Landmark and Heritage Tree Plan
Packet Pg. 550 Attachment: ^Attachment A - Committee Members and Goals and Objectives (9.4(b)--Formation of Tree Management Ordinance Update

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following actions relative to the scope of work for implementation of the City of Redding Electric Utility’s Workforce Management Program:
(1) Approve a Consulting and Professional Services Contract with SSP Innovations, Inc., in the amount of $1,149,589.38 for the design, development, implementation, and maintenance of the Lifecycle Workforce Management Software Program; (2) Approve an additional $50,000 for the acquisition of information technology hardware necessary to operate the program;
(3) Adopt Resolution approving and adopting the 55th Amendment to City Budget Resolution No 2021-078 appropriating $1,230,000 for capital components of the program, which includes a 20 percent contingency;
(4) Authorize the City Manager, or designee, to approve future increases in the contract amount up to $205,000 during the initial six-year term, to allow for unforeseen design and development needs due to workflow adaptations or other situations not considered in the initial contract; and
(5) Authorize the City Manager, or designee, to execute the contract, future contract amendments, and term extensions for up to six additional years after the initial six-year term.

Fiscal Impact
The capital outlay for the initial phase of the workforce management program, including hardware costs, is $1,025,000, with a contingency of 20 percent ($205,000), for a total first-year program cost of $1,230,000. The annual licensing and maintenance of $35,000 per year in Fiscal Years (FY) 2023-24 through 2027-28, totaling $175,000, will be included in future biennial budget requests and brings the total cost over six years to approximately $1,405,000. While this project was not included in Redding Electric Utility's (REU) Fiscal Year 2021-23 Biennial Budget approved by the City Council (Council) on June 15, 2021, REU has adequate reserves to MEETING DATE: September 6, 2022
ITEM NO. 9.5(a)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 9.5(a)--Consider the Consulting and Professional Services Contract (Agreement) with SSP Innovations, Inc. for the Lifecycle Workforce Management Software Program, and adopt a resolution appropriating funds.

Nick Zettel, Director of
Redding Electric Utility
Packet Pg. 551
Report to Redding City Council August 31, 2022
Re: 9.5(a)--SSP Innovations, Inc. Workforce Management Software Program Page 2 cover the cost of this project until its financial impact, including improvements in operational efficiency, can be considered as part of the FY 2023-25 biennial budget and rate-setting process.

Alternative Action
The Council could reject the request to award the Request for Proposal to SSP Innovations, Inc., and provide staff with an alternative direction.

Background/Analysis
On August 17, 2021, the Council approved the REU 2026 Strategic Plan. Goal Four of the Strategic Plan, Implement Distribution Risk Management Plan, states:
"Upon completing our internal Operational Risk Assessment, we discovered several opportunities to improve our internal working systems to minimize risk from organization structures, inventory and workflow management techniques. In tandem with replacing aging equipment and installing new technologies to modernize the system, several projects have been selected to ensure the support systems are intact to minimize system risk. This includes a new inventory control system, workflow management systems and software, and organizational structure and staffing changes to reflect a more streamlined operations team." On November 16, 2021, the Council approved the issuance of a Request for Proposals (RFP) for workflow management software to help track, manage, and monitor workflow and performance in the most cost-effective and efficient manner. A nationwide RFP was posted through the City of Redding Purchasing Department on December 16, 2021 (Schedule 5253). Three vendors responded to the RFP by the closing date of January 28, 2022.

Upon receiving the submittals, independent evaluations were conducted by six (6) subject matter experts following the required City of Redding (City) Purchasing Policy. Two of the highestrated respondents were invited to in-person selection interviews on March 2 and 3, 2022. During the interview process, it was determined that additional information was needed for further evaluation of both respondents. Both were sent identical follow-up questions to address, and second interviews were conducted online on March 30 and 31, 2022.

Based on the updated information provided in the follow-up demonstrations and interviews, the selection committee members determined that the respondents were still unable to meet the key elements in the RFP focused on work orders and job planning, which is one of the highest priorities as Redding Electric Utility develops a Workforce Management Software Program. The RFP process was canceled without being able to award the contract to the respondents.

Upon concluding the RFP process, staff determined that one of the City's current vendors, SSP Innovations, Inc., may be able to provide an analysis of REU's workforce processes and offer a software program to best fit the needs of REU. SSP Innovations is currently responsible for a GIS software project migrating to a mobile information management system (MIMS) for REU vegetation management and overhead inspections of REU infrastructure, including power lines, poles, and lights. Upon completing the analysis, SSP Innovations staff provided a workshop on April 28 and May 8, 2022, on their workforce management software to REU staff members.

After multiple follow-up meetings and internal discussions, staff determined the SSP Innovations workforce software would not only fit the workforce management needs of REU but would tie in closely to the current MIMS project (C-9024).

Packet Pg. 552
Report to Redding City Council August 31, 2022
Re: 9.5(a)--SSP Innovations, Inc. Workforce Management Software Program Page 3 If approved, the new workforce management program will benefit the City’s REU service to the community in numerous areas. This software program will provide a tool for better management and reporting against Key Performance Indicators (KPIs) to maximize reliability, mitigate risk, and meet regulations. The implementation will improve overall efficiencies by incorporating utility best practices into REU's distribution construction and maintenance processes in work order reporting, routing, scheduling, database consolidation, inventory management, work order status, and integration into key programs such as the MIMS field inspections.

Environmental Review
This is not a project defined under the California Environmental Quality Act, and no further action is required.

Council Priority/City Manager Goals
• Government of the 21st Century – "Be relevant and proactive to the opportunities and challenges of today's residents and workforce. Anticipate the future to make better decisions today."
Attachments
^Resolution
Consulting & Professional Services Agreement with SSP Innovations, Inc.

Previous Staff Report - 08-17-21 item no. 9.5(c) 2021-2026 Strategic Plan Previous Staff Report - 11-16-21 item no. 4.5(b) Approve Issuance of Request for Proposal Packet Pg. 553
RESOLUTION NO. 2022-___

A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 55 TH AMENDMENT TO CITY BUDGET RESOLUTION NO. 2021-078
APPROPRIATING $1,230,000 FOR DESIGN, DEVELOPMENT AND
IMPLEMENTATION OF THE CITY OF REDDING ELECTRIC UTILITY’S WORKFORCE MANAGEMENT SYSTEM FOR FISCAL YEAR 2022-23

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDDING THAT Budget Resolution No. 2021-078 be and is hereby amended as follows:

FUND DIVISION DESCRIPTION INCREASE DECREASE
142 859 Electric Capital $1,230,000
THAT account titles and numbers requiring adjustments by this Resolution are as follows:

USE SOURCE

OF FUNDS OF FUNDS
Increase (Decrease) Beginning Balance
142-851-01-0001-01 Beginning Balance $ 1,230,000
Increase Expenditures
142-859-4207-90 Workforce Management Program $ 1,230,000 Total $ 1,230,000 $ 1,230,000
THAT the purpose is to appropriate $1,230,000 for design, development and implementation of the City of Redding Electric Utility’s workforce management system for fiscal year 2022-23.

I HEREBY CERTIFY that the foregoing resolution was introduced at a regular meeting of the City Council of the City of Redding on the 6th day of September, 2022, and was duly adopted at said meeting by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

KRISTEN SCHREDER, Mayor
ATTEST: FORM APPROVAL:

PAMELA MIZE, City Clerk BARRY E. DeWALT, City Attorney
Packet Pg. 554 Attachment: ^Resolution (9.5(a)--SSP Innovations, Inc. Workforce Management Software Program) Packet Pg. 555
Attachment: Consulting & Professional Services Agreement with SSP Innovations, Inc. (9.5(a)--SSP Innovations, Inc. Workforce Management Packet Pg. 556
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Attachment: Consulting & Professional Services Agreement with SSP Innovations, Inc. (9.5(a)--SSP Innovations, Inc. Workforce Management

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Approve Redding Electric Utility’s 2026 Strategic Plan establishing new vision and mission statements, identifying core organizational values; and setting goals.

Fiscal Impact
There is no fiscal impact associated with accepting Redding Electric Utility’s (REU) 2026 Strategic Plan.

Alternative Action
The City Council (Council) could choose to not accept REU’s 2026 Strategic Plan and provide alternative direction to staff.

Background/Analysis
The previous REU 2020 Strategic Plan was approved by the Council in 2015. At that time, REU embarked on a structural overhaul to better align the workforce with customer needs, and the strategic plan helped staff focus on several critical areas, including technology, workforce and culture, communications, and financial stability. To address today’s fast pace of change to the utility industry, REU staff engaged in a new strategic planning effort.

With the assistance of Hometown Connections, Inc. (HCI), an advisory team of community members, City of Redding staff, and members of the Council worked to develop the 2026 Strategic Plan (Plan). The strategic planning team examined REU’s strengths and limitations to confirm the utility’s mission and priorities that will serve as guideposts for long-term project development and planning.

MEETING DATE: August 17, 2021
ITEM NO. 9.5(c)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 9.5(c)--Consider Redding Electric Utility's 2026 Strategic Plan.

Daniel Beans, Director of
Electric Utility
Packet Pg. 617 Attachment: Previous Staff Report - 08-17-21 item no. 9.5(c) 2021-2026 Strategic Plan (9.5(a)--SSP Innovations, Inc. Workforce Management Report to Redding City Council August 10, 2021
Re: 9.5(c)--Redding Electric Utility's Strategic Plan Page 2 New vision and mission statements as well as six core organizational values were identified as part of the strategic plan development process. Additionally, nine strategic goals were identified to allow REU to successfully fulfill its vision and mission:
• Complete Critical Wildfire Mitigation Projects
• Replace Aging Distribution System Infrastructure
• Initiate Distribution Modernization Program Element
• Implement Distribution Risk Management Plan
• Complete Energy Trading Modernization and Integrated Resource Plans • Minimize Compliance Failures and Penalties
• Align Revenue Collection with Cost-of-Service
• Enhance Communication with Customers and the Community • Enhance Employee Development, Attraction, and Retention These goals were designed to aid REU staff in meeting the three strategic priorities identified within the Plan: mitigate risk, maximize reliability, and meet regulations.

Council Priority/City Manager Goals
• Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
Attachments
REU's 2026 Strategic Plan (available online)
Packet Pg. 618 Attachment: Previous Staff Report - 08-17-21 item no. 9.5(c) 2021-2026 Strategic Plan (9.5(a)--SSP Innovations, Inc. Workforce Management Strategic Plan
2021-2026
Redding
Electric Utility
Packet Pg. 619 Attachment: Previous Staff Report - 08-17-21 item no. 9.5(c) 2021-2026 Strategic Plan (9.5(a)--SSP Innovations, Inc. Workforce Management Executive Summary
Proud of our History, Preparing for the Future
Vision, Mission & Core Values
Strategic Priorites
Goals
Acknowledgements
03 05
07 09
10 13
Contents
Packet Pg. 620 Attachment: Previous Staff Report - 08-17-21 item no. 9.5(c) 2021-2026 Strategic Plan (9.5(a)--SSP Innovations, Inc. Workforce Management In 2021, Redding Electric Utility (REU) celebrates 100 years of service. REU takes great pride in helping to make the City of Redding and Shasta County a great place to live, work and play. Today, we continue to provide reliable and aordable electric service to the residents and businesses of Redding, while developing the flexibility and innovation to respond to the changing utility marketplace. We remain committed to providing strong value to the Redding community far into the future. 03 Executive
Summary
Redding and Shasta County powered
on through the Carr Fire of 2018 and
Snowmaggedon in 2019. The year 2020
represented another challenge for the electric
utility industry. The COVID-19 pandemic
proved to be devastating to our community and
nation as citizens struggled to remain healthy
many parts of the nation as natural disasters
damaged equipment and disrupted lives.

Our employees worked together, as frontline responders, to keep the power on while keeping themselves and our customers safe
As we look ahead, we must continue to
think and act strategically, addressing
changes in technology, customer
expectations, regulations and the climate,
especially related to wildfires. We must
continue to be proactive and adapt quickly
to the changes impacting the electric
utility industry to best serve the Redding
community for the next 100 years. Change
is a constant in the electric utility industry,
and we are determined to act in a way
that best serves our customers and the
community far into the future. As a local,
publicly-owned utility, we are invested in
the success of Redding.

REU completed its previous strategic plan
in 2015. At that time, the organization
embarked on a structural overhaul to
better align the workforce with our
customer needs, and the strategic plan
helped us focus on several critical areas,
including technology, workforce and
culture, communications and financial
stability. To address today’s fast pace
of change to the utility industry, we
engaged in a new strategic planning
face when possible, and virtually when
COVID-19 restrictions reduced our ability
to meet in person. Several meetings were
conducted with City of Redding Council
stakeholders to update REU’s strategic
plan and chart a course for the future.

The strategic planning team examined
our strengths and limitations, confirming
the utility’s mission and priorities that will
serve as guideposts for long-term project
development and planning.

Packet Pg. 621 Attachment: Previous Staff Report - 08-17-21 item no. 9.5(c) 2021-2026 Strategic Plan (9.5(a)--SSP Innovations, Inc. Workforce Management 04 The 2021 Strategic Plan includes several
important updates to our vision, mission and
priorities. The vision statement, identifying
the value we seek to bring to the Redding
community states:

REU makes Redding better by connecting
with our customers and being their trusted
and reliable, community-owned utility
The mission statement, which describes
what we will do to achieve that vision reads:

REU, in partnership with the Redding
community, is committed to improving the
public’s safety and providing reliable, costeffective service Our organizational values will play a key
role in how we fulfill our mission and vision.

We have an obligation to the community to
act in its best interests. As such, we have
identified six core values which will drive
our actions:
• Safety
• Integrity
• Customer Focus
• Teamwork
• Communication
• Stewardship
Looking ahead to the coming years, we
have identified three key areas in which
we must excel for the utility to serve the
Redding community. They are:
• Mitigate Risk
• Maximize Reliability
• Meet Regulations
We believe attention to these three
areas will position us to deliver valuable
service to the community for many years
to come. When the utility was formed
100 years ago, city leaders recognized
the wisdom of allowing the community to
control its own destiny by building and
managing its electric service. Today, the
City continues to deliver value to the
community through the local control of
utility services, maintaining high reliability
at very competitive rates, while keeping
dollars and jobs in the community.

We invite you to review this strategic plan
and share your thoughts with us about the
direction of the utility. You, the customer and
citizen, are the owners of Redding Electric
Utility. The ownership partnership formed in
1921 has been – and will remain – a key to
our success in the years ahead.

Executive
Summary
Packet Pg. 622 Attachment: Previous Staff Report - 08-17-21 item no. 9.5(c) 2021-2026 Strategic Plan (9.5(a)--SSP Innovations, Inc. Workforce Management 05 Proud of Our History,
Preparing for
the Future
The world has changed greatly since REU began distributing electricity to the people of Redding 100 years ago. The utility, too, has seen significant change from the days when it purchased all of its wholesale power from area investor-owned utilities.

Over the decades, we established greater
control over our power supply, contracting
with the federal government for low cost
hydroelectric power, partnering with other
agencies to access significant economies
of scale and building our own generation
facilities. These forward-looking steps by
past city and utility leaders ensured greater
reliability, rate stability and predictability.

As a result, Redding’s lights remain on, bills
remain manageable and its owners’ best
interests are being supported.

And who are those owners? No, it is not Wall
Street investment firms, hedge funds and
other shareholders. It is you, the customers
of the utility and the citizens of Redding. As
a public power utility, rather than an investorowned utility, our owners are our customers.

This means decision-making on issues
important to you, such as rates, power supply,
reliability and customer service, are made
locally. The utility’s governing board is the
Redding City Council, which embraces the
critical role that the utility plays in serving the
community.

REU employs 193 people, who serve
44,905 residential and commercial
customers within the corporate boundries
of the City of Redding. Redding’s
population and economy have remained
remarkably stable for many years. Most of
this century has seen modest growth in
population, lagging behind both California
and the U.S. population growth rates. Yet,
interest in Shasta County’s vast natural
resources continues to drive strong tourism
as well as new residents, citing the area’s
natural beauty as a draw.

The regional economic outlook is good,
having recovered fairly quickly from the
pandemic-fueled downturn. The local
industry is diversified, with the largest
employment sectors being healthcare, retail,
education, food, lodging and government.

Redding is well-positioned to remain
economically vibrant in the years ahead.

The utility must continue to adapt to
changes in our natural environment, new
state and federal regulations, technology
advancements and evolving customer
expectations.

For example, the wildfire “season” is nearly
a year-round issue now. We recognize the
important role we must play in planning for and
responding to fires that may impact our service
territory. In 2021, technology and human
resources in the Redding Fire Department
and Parks Division have been provided
extraordinary tools to battle the wildfires
that continue to impact California. A stateof-the-art emergency operations center was established at our headquarters building
to allow first responders and leaders within
Packet Pg. 623 Attachment: Previous Staff Report - 08-17-21 item no. 9.5(c) 2021-2026 Strategic Plan (9.5(a)--SSP Innovations, Inc. Workforce Management 06 our community to work closely together
to prevent loss of life and property due
to catastrophic events. We work closely
with other Redding departments and first
responders to ensure public safety.

Numerous other technological tools
are being implemented, including new
communication systems, IQ FireWatch
cameras, security cameras in and around
electric infrastructure and aerial imagery
for assessing the vegetation canopy. All of
these tools are congregated in the City of
Redding’s new emergency operations center.

Looking within the utility, REU’s infrastructure,
reliability, and operations are generally in
good shape. However, many years of
deferred maintenance are resulting in more
frequent outages of longer duration. We
are at a pivotal time regarding our aging
distribution system, and significant capital
maintenance and upgrades are needed in
order for us to continue providing reliable
community.
•
but we contend with higher wages at
utilities in Northern California which draw
from our workforce.
• Financially, the utility is in solid shape,
with strong city council leadership and
diversified revenue.
• REU’s system reliability is among the highest
in the state. Yet maintaining system reliability
is a never-ending process, and REU must
continue to evaluate its infrastructure and
ensure upgrades and technology are
manner.
• In concert with a robust power generation,
transmission and distribution system, REU’s
Customer Services Division provides
outstanding service, continually going
above and beyond to help our customers.

In response to the COVID-19 pandemic,
our Customer Services team developed an
extensive community outreach program,
the Comprehensive Community Assistance
Program to inform our customers about
available resources.

These technologies improve operations,
reliability, safety and customer service.

By providing funding for firefighters and
vegetation management personnel, we
have been able to carefully identify and
mitigate potential fire hazards that could
impact or be caused by our utility. In
addition, we have funded a large goat
program as part of vegetation management.

Through proactive measure and working
closely with other city departments, we will
continue to reduce the large risks wildfires
pose to our beautiful area.

Proud of Our History,
Preparing for
the Future
Packet Pg. 624 Attachment: Previous Staff Report - 08-17-21 item no. 9.5(c) 2021-2026 Strategic Plan (9.5(a)--SSP Innovations, Inc. Workforce Management 07 Vision, Mission
& Core Values
Vision
an ideal future for the utility as it serves the
community. It can be thought of as a destination; we hope an ambitious one. With this as our responsibility, our vision statement reads:

REU makes Redding better by connecting
with our customers and being their trusted
and reliable, community-owned utility
High reliability, competitive rates, and excellent customer service are the foundation of our values proposition to the community. Yet
there is much more we can and will do as
we embrace this vision.

Mission
If a vision statement describes a destination,
the mission statement describes how an
organization will get there. What will we do
to attain that vision? Our mission reads:

REU, in partnership with the Redding
community, is committed to improving the
public’s safety and providing reliable,
We very much view our role in the community as a partnership, whether this is with other city departments or outside agencies
or organizations. For example, REU and the
Redding Fire Department and Parks Department coordinate their wildfire prevention and business customers, REU must deliver
-
ally exploring ways to improve all aspects
of our operations.
its enduring mission, vision, and values.

Central to Redding Electric Utility’s planning for the future is ensuring all e orts align with
Packet Pg. 625 Attachment: Previous Staff Report - 08-17-21 item no. 9.5(c) 2021-2026 Strategic Plan (9.5(a)--SSP Innovations, Inc. Workforce Management 08 Core Values
The vision and mission describe what we do
in order to support the Redding community.

But how will the utility act as it fulfills these
priorities? Establishing our core values is a
key part of defining who we are, how we will
serve our customers and how we will treat
each other. These are expectations we have
of ourselves, and to which we will hold each
other accountable. Below are outlined six
core values with corresponding behaviors
and actions.

Safety
• We promote ownership and accountability
for safety within the department
• We have an uncompromising commitment
for the public and employees’ safety
• Through our safety committee, programs,
activities and other initiatives, we promote
a culture of safety
• We promote public safety through
ongoing education, training, awareness
and compliance
• We support an environment in which the
public can be served safely
Integrity
• We are accountable, ethical, honest, and
transparent in everything we do
• We will protect and maintain the goodwill
and trust our community has placed in us
• We are loyal to the public interest and
fairness to all ratepayers
Customer Focus
• REU employees consider the customer
first in every decision we make so that we
consistently exceed customer expectations
• We listen to, anticipate and proactively
serve customer wants and needs
• We focus on delivering what is most
beneficial to our internal and external
customers
• Customers and their safety and
satisfaction are our highest priority
Teamwork
• Our team consists of employees of the
Electric Utility, the City, the Redding
community and Joint Powers Agencies
• We demonstrate the principles of Hungry,
Humble and Smart as explained by the
best-selling author Patrick Lencioni in his
book The Ideal Team Player
• We are a cohesive unit that exists solely
for the benefit of the community we serve
• We believe Teamwork is vital for success
• We feel, act and behave as one big team
Open Communication
• By actively listening to the needs of the
community, we provide timely responses,
create understanding of other’s
perspectives and show we care
• Through transparent communication,
we keep all stakeholders informed,
avoid unnecessary surprises and reduce
confusion
• We are committed to action and follow up
when necessary, to help provide closure
for our stakeholders
Stewardship
• We strive to represent and incorporate the
values and needs of the community in the
management of the utility
• We focus on maximizing value for all
customers over the long term
• We manage our physical assets to
maximize safety and reliability at the
lowest possible cost
• We offer programs and education to help
our customers save money and/or reduce
their impacts on the environment
• We continuously decrease our impacts on
the environment while striving to maintain
affordable electric rates for our customers
Vision, Mission
& Core Values
Packet Pg. 626 Attachment: Previous Staff Report - 08-17-21 item no. 9.5(c) 2021-2026 Strategic Plan (9.5(a)--SSP Innovations, Inc. Workforce Management 09 Strategic
Priorities
Three strategic priorities have been identified as points of emphasis in our strategic planning process. To take advantage of our organizational strengths and to address opportunities for growth and improvement, the following strategic priorities serve as the framework for our strategic plan.
01 Manage risk necessary to protect
our customers from physical and
financial harm.

From wildfires to pandemics, change is
the new normal. We continue to assess
the impacts, risks – and opportunities
– that this change brings.
02 Provide best in class safety,
reliability and services to support
the needs of our community.

We will continue to take the steps
necessary to maintain and upgrade
our distribution system. Reliability
also means being a good corporate
citizen, acting in the best interests
of the community, being responsive
to customer needs, and continuing
to build trust among our many
stakeholders.
03 To comply with all mandated
regulations in a manner
to maximize reliability and
As the state and federal regulatory
landscape continues to change, the
comply with these regulations while
ensuring customer needs for reliability
Packet Pg. 627 Attachment: Previous Staff Report - 08-17-21 item no. 9.5(c) 2021-2026 Strategic Plan (9.5(a)--SSP Innovations, Inc. Workforce Management 10 Below are our initial goals that will be critical in allowing REU to successfully fulfill its vision to “make Redding better.” For most of these, related metrics will allow the utility to keep staff, the City Council, our customers and our community updated on their progress. We look forward to sharing that progress with you.

Goals
GOAL 1
Complete Critical Wildfire
Mitigation Projects
GOAL 2
Replace Aging Distribution
System Infrastructure
GOAL 3
Initiate Distribution
Modernization Program Element

STRATEGIC PRIORITIES

STRATEGIC PRIORITIES

STRATEGIC PRIORITIES
In order to continually manage wildfire risk and the threat to public safety, our Wildfire Mitigation Plan identified several technology and distribution system improvements as significant mitigating factors to the detection and prevention of future wildfires in our service territory. Due to the long lead time for planning and construction, several critical projects remain outstanding with targeted completion within the 5-year horizon. The majority of the technology improvements have been deployed, with the remainder focusing on vegetation inspection systems. Distribution system improvements range from circuit hardening and strategic underground to developing a more coordinated vegetation management program.

With a focus on reliability and completion of an internal aging infrastructure assessment, we identified several distribution system elements that require replacement as part of ongoing routine operations. The projects will center on underground, overhead and meter system replacement to ensure a solid platform is established for future modernization efforts. Key performance indicators such as total customers and outage minutes are used to gauge the effectiveness of aging asset replacement. Replacement of at-risk elements will reduce outage events while providing customers with a higher degree of reliable service.

New technologies are available for deployment on our system to provide faster outage detection, real-time situational awareness and modernized software solutions for system operators. By modernizing our distribution system, we can ensure outage times are minimized by faster detection and response by pinpointing the outage and focusing resources on the needed repairs. Communication systems will be bolstered by the deployment of fiber optic lines on our system with additional spare capacity for future use. Power quality will be enhanced with projects aimed at line capacity upgrades and power factor improvement. mitigate risk
mitigate risk
meet regulations
maximize reliability
maximize reliability
maximize reliability
Packet Pg. 628 Attachment: Previous Staff Report - 08-17-21 item no. 9.5(c) 2021-2026 Strategic Plan (9.5(a)--SSP Innovations, Inc. Workforce Management 11 GOAL 5
Complete Energy Trading
Modernization and Integrated
Resource Plans
GOAL 6
Minimize Compliance Failures
and Penalties

STRATEGIC PRIORITIES

STRATEGIC PRIORITIES
Our recent overhaul of the Energy Risk Management Policy requires detailed processes to ensure all policy requirements are achieved. To align the policy with day-to-day staff duties, a set of business rules will be developed to identify modeling and analytical methods used to provide energy trading and hedging recommendations to the Energy Risk and Risk Oversight Committees. Key performance indicators from this project will center on the ability to keep our energy portfolio metrics in compliance with the Energy Risk Policy. Separately, updated Integrated Resource Plans will be needed to address the future energy landscape in California, with particular focus paid to electrification of transportation and buildings. In addition to focusing on load growth from carbon reduction efforts, additional renewable energy resources will be required to maintain compliance with the State’s Renewable Portfolio Standard requirements.

As part of our North American Electric Reliability Corporation registration as a Transmission Owner and Operator, we are continually striving to develop a culture of compliance with a particular focus on regulatory best practices. To support a culture of compliance and the development of best practices, a Regulatory Compliance Internal Controls project will be completed to ensure any compliance failures are minimized. With the recent requirement to provide enhanced system security by SB699, we will be focusing on bolstering the security at our substations by adding additional layers of protection from sabotage or break-ins. mitigate risk
mitigate risk
meet regulations
meet regulations
maximize reliability
GOAL 4
Implement Distribution Risk
Management Plan

STRATEGIC PRIORITIES
Upon completion of our internal Operational Risk Assessment, we discovered several opportunities to improve our internal working systems to minimize risk from organization structures, inventory and workflow management techniques. In tandem with replacing aging equipment and installing new technologies to modernize the system, several projects have been selected to ensure the support systems are intact to minimize system risk. This includes a new inventory control system, workflow management systems and software, and organizational structure and staffing changes to reflect a more streamlined operations team. mitigate risk maximize reliability
Goals
Packet Pg. 629 Attachment: Previous Staff Report - 08-17-21 item no. 9.5(c) 2021-2026 Strategic Plan (9.5(a)--SSP Innovations, Inc. Workforce Management 12 Goals
GOAL 7
Align Revenue Collection with
Cost-Of-Service
GOAL 8
Enhance Communication with
Customers and the Community
GOAL 9
Enhance Employee Development,
Attraction and Retention

STRATEGIC PRIORITIES

STRATEGIC PRIORITIES

STRATEGIC PRIORITIES
Aligning revenues with the cost of providing electric service is imperative to mitigate risks.

REU will implement two projects to analyze and recommend a rate structure. The first project will consist of a cost-of-service study that analyzes electric consumption patterns of service. To garner support for the rate structure recommendation, a second project will ensure significant outreach and community engagement to gather comments, provide education and develop consensus.

Our Customer Focus Core Value is intended on meeting the needs of our customers and fostering an ownership relationship with the community. To support this core value, we must increase our communication channels, frequency of outreach and inclusion with our customers as we move through this Strategic Plan cycle. Two projects have been developed to meet this goal. A customer needs survey project will help us identify the areas requiring more attention and communication, while an updated communications plan project will ensure we are more effective at stakeholder processes and customer outreach. Future surveys will be used to gauge the effectiveness of these projects.

Because we value our employees, REU identified several employee training and procedure management projects to ensure our teams understand their roles and responsibilities in serving our customers. Furthermore, in order to attract and retain quality and dedicated team members, ongoing labor market analysis must occur to ensure the working environment of REU is one that attracts and maintains employees. This will include studies of pay and benefits and working conditions. These workforce initiatives are imperative to deliver the strategic plan successfully.
mitigate risk
mitigate risk
meet regulations
maximize reliability
mitigate risk
meet regulations
maximize reliability
Packet Pg. 630 Attachment: Previous Staff Report - 08-17-21 item no. 9.5(c) 2021-2026 Strategic Plan (9.5(a)--SSP Innovations, Inc. Workforce Management 13 Acknowledgements
We wish to acknowledge the many contributions of Redding City Council Members and members of the public. This is a better strategic plan because of extensive discussion, debate and challenges that arose throughout this process. Our process relied heavily on an advisory team of stakeholders from within the City and the community for their perspectives. We thank all of you for your commitment and diligence.

ADVISORY TEAM
Chuck Aukland
Public Works Director
Steve Bade
Deputy City Manager
Tim Danielson
Salvation Army Captain
Nate Fairchild
Director of Science and Charter
School Administration
Jake Mangas
President & CEO, Chamber
of Commerce
Mark Mezzano
City Council
Kristen Schreder
City Council
Chad Scott
CEO of the Builder’s
Exchange
Jerrod Vanlandingham
Fire Chief
Packet Pg. 631 Attachment: Previous Staff Report - 08-17-21 item no. 9.5(c) 2021-2026 Strategic Plan (9.5(a)--SSP Innovations, Inc. Workforce Management For more information:

City of Redding Electric Utility
3611 Avtech Parkway
Redding, CA 96002
530.339.7300
www.reupower.com
Packet Pg. 632 Attachment: Previous Staff Report - 08-17-21 item no. 9.5(c) 2021-2026 Strategic Plan (9.5(a)--SSP Innovations, Inc. Workforce Management

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Approve issuance of Request for Proposals for software necessary to implement Redding Electric Utility’s (REU) Distribution Risk Management Plan (Goal Four of REU’s 2026 Strategic Plan) to help track, manage, and monitor workflow and performance in the most cost effective and efficient manner.

Fiscal Impact
There is no fiscal impact associated with the issuance of this Request for Proposals (RFP). Upon identification of a solution, the necessary contracts, budget resolution(s), and short-term and long-term fiscal impacts will be presented for the City Council’s (Council) consideration. It is anticipated this software solution will be expensive but has been planned on and funding is included in the current budget.

Alternative Action
The Council could choose not to approve the issuance a RFP and provide alternative direction to staff.

Background/Analysis
On August 17, 2021, the Council approved Redding Electric Utility’s (REU) 2026 Strategic Plan. Goal Four of the Strategic Plan, Implement Distribution Risk Management Plan, states:

Upon completion of our internal Operational Risk Assessment, we discovered several opportunities to improve our internal working systems to minimize risk from organization structures, inventory and workflow management techniques. In tandem with replacing aging equipment and installing new technologies to modernize the system, several projects have been selected to ensure the support systems are intact to minimize system MEETING DATE: November 16, 2021
ITEM NO. 4.5(b)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.5(b)--Approve Issuance of Request for Proposals related to Redding Electric Utility's Distribution Risk Management Plan
Daniel Beans, Director of
Electric Utility
Packet Pg. 633 Attachment: Previous Staff Report - 11-16-21 item no. 4.5(b) Approve Issuance of Request for Proposal (9.5(a)--SSP Innovations, Inc. Workforce Report to Redding City Council November 9, 2021
Re: 4.5(b)--Issuance of RFP for Resource Management Software Page 2 risk. This includes a new inventory control system, workflow management systems and software, and organizational structure and staffing changes to reflect a more streamlined operations team.

REU will be seeking a vendor to implement Resource Management Software (RMS) that helps track, manage, and monitor workflow and performance in the most cost effective and efficient manner.

Due to the complexity of this task, the ideal solution may include a phased implementation. In addition, the ideal solution may be software-as-a-service, City-hosted, or a combination thereof.

Therefore, pace and expenditure type are unknown (capital versus operations and maintenance).

Standard City of Redding practice is to only issue RFPs when funds have been authorized by the Council. Based on the potential for a phased approach and expenditure uncertainty, REU is requesting authorization to issue a RFP prior to funding authorization. The result would be a proposed solution, budget resolution(s), and fiscal impacts presented as one item for the Council’s consideration.

Council Priority/City Manager Goals
• Budget and Financial Management – “Achieve balanced and stable 10-year Financial Plans for all funds.”
• Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
Attachments
Previous Staff Report - August 17, 2021, item no. 9.5(c)--Consider Redding Electric Utility's 2026 Strategic Plan (available online)
Packet Pg. 634 Attachment: Previous Staff Report - 11-16-21 item no. 4.5(b) Approve Issuance of Request for Proposal (9.5(a)--SSP Innovations, Inc. Workforce

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Approve Redding Electric Utility’s 2026 Strategic Plan establishing new vision and mission statements, identifying core organizational values; and setting goals.

Fiscal Impact
There is no fiscal impact associated with accepting Redding Electric Utility’s (REU) 2026 Strategic Plan.

Alternative Action
The City Council (Council) could choose to not accept REU’s 2026 Strategic Plan and provide alternative direction to staff.

Background/Analysis
The previous REU 2020 Strategic Plan was approved by the Council in 2015. At that time, REU embarked on a structural overhaul to better align the workforce with customer needs, and the strategic plan helped staff focus on several critical areas, including technology, workforce and culture, communications, and financial stability. To address today’s fast pace of change to the utility industry, REU staff engaged in a new strategic planning effort.

With the assistance of Hometown Connections, Inc. (HCI), an advisory team of community members, City of Redding staff, and members of the Council worked to develop the 2026 Strategic Plan (Plan). The strategic planning team examined REU’s strengths and limitations to confirm the utility’s mission and priorities that will serve as guideposts for long-term project development and planning.

MEETING DATE: August 17, 2021
ITEM NO. 9.5(c)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 9.5(c)--Consider Redding Electric Utility's 2026 Strategic Plan.

Daniel Beans, Director of
Electric Utility
Packet Pg. 635 Attachment: Previous Staff Report - 11-16-21 item no. 4.5(b) Approve Issuance of Request for Proposal (9.5(a)--SSP Innovations, Inc. Workforce Report to Redding City Council August 10, 2021
Re: 9.5(c)--Redding Electric Utility's Strategic Plan Page 2 New vision and mission statements as well as six core organizational values were identified as part of the strategic plan development process. Additionally, nine strategic goals were identified to allow REU to successfully fulfill its vision and mission:
• Complete Critical Wildfire Mitigation Projects
• Replace Aging Distribution System Infrastructure
• Initiate Distribution Modernization Program Element
• Implement Distribution Risk Management Plan
• Complete Energy Trading Modernization and Integrated Resource Plans • Minimize Compliance Failures and Penalties
• Align Revenue Collection with Cost-of-Service
• Enhance Communication with Customers and the Community • Enhance Employee Development, Attraction, and Retention These goals were designed to aid REU staff in meeting the three strategic priorities identified within the Plan: mitigate risk, maximize reliability, and meet regulations.

Council Priority/City Manager Goals
• Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
Attachments
REU's 2026 Strategic Plan (available online)
Packet Pg. 636 Attachment: Previous Staff Report - 11-16-21 item no. 4.5(b) Approve Issuance of Request for Proposal (9.5(a)--SSP Innovations, Inc. Workforce Strategic Plan
2021-2026
Redding
Electric Utility
Packet Pg. 637 Attachment: Previous Staff Report - 11-16-21 item no. 4.5(b) Approve Issuance of Request for Proposal (9.5(a)--SSP Innovations, Inc. Workforce Executive Summary
Proud of our History, Preparing for the Future
Vision, Mission & Core Values
Strategic Priorites
Goals
Acknowledgements
03 05
07 09
10 13
Contents
Packet Pg. 638 Attachment: Previous Staff Report - 11-16-21 item no. 4.5(b) Approve Issuance of Request for Proposal (9.5(a)--SSP Innovations, Inc. Workforce In 2021, Redding Electric Utility (REU) celebrates 100 years of service. REU takes great pride in helping to make the City of Redding and Shasta County a great place to live, work and play. Today, we continue to provide reliable and aordable electric service to the residents and businesses of Redding, while developing the flexibility and innovation to respond to the changing utility marketplace. We remain committed to providing strong value to the Redding community far into the future. 03 Executive
Summary
Redding and Shasta County powered
on through the Carr Fire of 2018 and
Snowmaggedon in 2019. The year 2020
represented another challenge for the electric
utility industry. The COVID-19 pandemic
proved to be devastating to our community and
nation as citizens struggled to remain healthy
many parts of the nation as natural disasters
damaged equipment and disrupted lives.

Our employees worked together, as frontline responders, to keep the power on while keeping themselves and our customers safe
As we look ahead, we must continue to
think and act strategically, addressing
changes in technology, customer
expectations, regulations and the climate,
especially related to wildfires. We must
continue to be proactive and adapt quickly
to the changes impacting the electric
utility industry to best serve the Redding
community for the next 100 years. Change
is a constant in the electric utility industry,
and we are determined to act in a way
that best serves our customers and the
community far into the future. As a local,
publicly-owned utility, we are invested in
the success of Redding.

REU completed its previous strategic plan
in 2015. At that time, the organization
embarked on a structural overhaul to
better align the workforce with our
customer needs, and the strategic plan
helped us focus on several critical areas,
including technology, workforce and
culture, communications and financial
stability. To address today’s fast pace
of change to the utility industry, we
engaged in a new strategic planning
face when possible, and virtually when
COVID-19 restrictions reduced our ability
to meet in person. Several meetings were
conducted with City of Redding Council
stakeholders to update REU’s strategic
plan and chart a course for the future.

The strategic planning team examined
our strengths and limitations, confirming
the utility’s mission and priorities that will
serve as guideposts for long-term project
development and planning.

Packet Pg. 639 Attachment: Previous Staff Report - 11-16-21 item no. 4.5(b) Approve Issuance of Request for Proposal (9.5(a)--SSP Innovations, Inc. Workforce 04 The 2021 Strategic Plan includes several
important updates to our vision, mission and
priorities. The vision statement, identifying
the value we seek to bring to the Redding
community states:

REU makes Redding better by connecting
with our customers and being their trusted
and reliable, community-owned utility
The mission statement, which describes
what we will do to achieve that vision reads:

REU, in partnership with the Redding
community, is committed to improving the
public’s safety and providing reliable, costeffective service Our organizational values will play a key
role in how we fulfill our mission and vision.

We have an obligation to the community to
act in its best interests. As such, we have
identified six core values which will drive
our actions:
• Safety
• Integrity
• Customer Focus
• Teamwork
• Communication
• Stewardship
Looking ahead to the coming years, we
have identified three key areas in which
we must excel for the utility to serve the
Redding community. They are:
• Mitigate Risk
• Maximize Reliability
• Meet Regulations
We believe attention to these three
areas will position us to deliver valuable
service to the community for many years
to come. When the utility was formed
100 years ago, city leaders recognized
the wisdom of allowing the community to
control its own destiny by building and
managing its electric service. Today, the
City continues to deliver value to the
community through the local control of
utility services, maintaining high reliability
at very competitive rates, while keeping
dollars and jobs in the community.

We invite you to review this strategic plan
and share your thoughts with us about the
direction of the utility. You, the customer and
citizen, are the owners of Redding Electric
Utility. The ownership partnership formed in
1921 has been – and will remain – a key to
our success in the years ahead.

Executive
Summary
Packet Pg. 640 Attachment: Previous Staff Report - 11-16-21 item no. 4.5(b) Approve Issuance of Request for Proposal (9.5(a)--SSP Innovations, Inc. Workforce 05 Proud of Our History,
Preparing for
the Future
The world has changed greatly since REU began distributing electricity to the people of Redding 100 years ago. The utility, too, has seen significant change from the days when it purchased all of its wholesale power from area investor-owned utilities.

Over the decades, we established greater
control over our power supply, contracting
with the federal government for low cost
hydroelectric power, partnering with other
agencies to access significant economies
of scale and building our own generation
facilities. These forward-looking steps by
past city and utility leaders ensured greater
reliability, rate stability and predictability.

As a result, Redding’s lights remain on, bills
remain manageable and its owners’ best
interests are being supported.

And who are those owners? No, it is not Wall
Street investment firms, hedge funds and
other shareholders. It is you, the customers
of the utility and the citizens of Redding. As
a public power utility, rather than an investorowned utility, our owners are our customers.

This means decision-making on issues
important to you, such as rates, power supply,
reliability and customer service, are made
locally. The utility’s governing board is the
Redding City Council, which embraces the
critical role that the utility plays in serving the
community.

REU employs 193 people, who serve
44,905 residential and commercial
customers within the corporate boundries
of the City of Redding. Redding’s
population and economy have remained
remarkably stable for many years. Most of
this century has seen modest growth in
population, lagging behind both California
and the U.S. population growth rates. Yet,
interest in Shasta County’s vast natural
resources continues to drive strong tourism
as well as new residents, citing the area’s
natural beauty as a draw.

The regional economic outlook is good,
having recovered fairly quickly from the
pandemic-fueled downturn. The local
industry is diversified, with the largest
employment sectors being healthcare, retail,
education, food, lodging and government.

Redding is well-positioned to remain
economically vibrant in the years ahead.

The utility must continue to adapt to
changes in our natural environment, new
state and federal regulations, technology
advancements and evolving customer
expectations.

For example, the wildfire “season” is nearly
a year-round issue now. We recognize the
important role we must play in planning for and
responding to fires that may impact our service
territory. In 2021, technology and human
resources in the Redding Fire Department
and Parks Division have been provided
extraordinary tools to battle the wildfires
that continue to impact California. A stateof-the-art emergency operations center was established at our headquarters building
to allow first responders and leaders within
Packet Pg. 641 Attachment: Previous Staff Report - 11-16-21 item no. 4.5(b) Approve Issuance of Request for Proposal (9.5(a)--SSP Innovations, Inc. Workforce 06 our community to work closely together
to prevent loss of life and property due
to catastrophic events. We work closely
with other Redding departments and first
responders to ensure public safety.

Numerous other technological tools
are being implemented, including new
communication systems, IQ FireWatch
cameras, security cameras in and around
electric infrastructure and aerial imagery
for assessing the vegetation canopy. All of
these tools are congregated in the City of
Redding’s new emergency operations center.

Looking within the utility, REU’s infrastructure,
reliability, and operations are generally in
good shape. However, many years of
deferred maintenance are resulting in more
frequent outages of longer duration. We
are at a pivotal time regarding our aging
distribution system, and significant capital
maintenance and upgrades are needed in
order for us to continue providing reliable
community.
•
but we contend with higher wages at
utilities in Northern California which draw
from our workforce.
• Financially, the utility is in solid shape,
with strong city council leadership and
diversified revenue.
• REU’s system reliability is among the highest
in the state. Yet maintaining system reliability
is a never-ending process, and REU must
continue to evaluate its infrastructure and
ensure upgrades and technology are
manner.
• In concert with a robust power generation,
transmission and distribution system, REU’s
Customer Services Division provides
outstanding service, continually going
above and beyond to help our customers.

In response to the COVID-19 pandemic,
our Customer Services team developed an
extensive community outreach program,
the Comprehensive Community Assistance
Program to inform our customers about
available resources.

These technologies improve operations,
reliability, safety and customer service.

By providing funding for firefighters and
vegetation management personnel, we
have been able to carefully identify and
mitigate potential fire hazards that could
impact or be caused by our utility. In
addition, we have funded a large goat
program as part of vegetation management.

Through proactive measure and working
closely with other city departments, we will
continue to reduce the large risks wildfires
pose to our beautiful area.

Proud of Our History,
Preparing for
the Future
Packet Pg. 642 Attachment: Previous Staff Report - 11-16-21 item no. 4.5(b) Approve Issuance of Request for Proposal (9.5(a)--SSP Innovations, Inc. Workforce 07 Vision, Mission
& Core Values
Vision
an ideal future for the utility as it serves the
community. It can be thought of as a destination; we hope an ambitious one. With this as our responsibility, our vision statement reads:

REU makes Redding better by connecting
with our customers and being their trusted
and reliable, community-owned utility
High reliability, competitive rates, and excellent customer service are the foundation of our values proposition to the community. Yet
there is much more we can and will do as
we embrace this vision.

Mission
If a vision statement describes a destination,
the mission statement describes how an
organization will get there. What will we do
to attain that vision? Our mission reads:

REU, in partnership with the Redding
community, is committed to improving the
public’s safety and providing reliable,
We very much view our role in the community as a partnership, whether this is with other city departments or outside agencies
or organizations. For example, REU and the
Redding Fire Department and Parks Department coordinate their wildfire prevention and business customers, REU must deliver
-
ally exploring ways to improve all aspects
of our operations.
its enduring mission, vision, and values.

Central to Redding Electric Utility’s planning for the future is ensuring all e orts align with
Packet Pg. 643 Attachment: Previous Staff Report - 11-16-21 item no. 4.5(b) Approve Issuance of Request for Proposal (9.5(a)--SSP Innovations, Inc. Workforce 08 Core Values
The vision and mission describe what we do
in order to support the Redding community.

But how will the utility act as it fulfills these
priorities? Establishing our core values is a
key part of defining who we are, how we will
serve our customers and how we will treat
each other. These are expectations we have
of ourselves, and to which we will hold each
other accountable. Below are outlined six
core values with corresponding behaviors
and actions.

Safety
• We promote ownership and accountability
for safety within the department
• We have an uncompromising commitment
for the public and employees’ safety
• Through our safety committee, programs,
activities and other initiatives, we promote
a culture of safety
• We promote public safety through
ongoing education, training, awareness
and compliance
• We support an environment in which the
public can be served safely
Integrity
• We are accountable, ethical, honest, and
transparent in everything we do
• We will protect and maintain the goodwill
and trust our community has placed in us
• We are loyal to the public interest and
fairness to all ratepayers
Customer Focus
• REU employees consider the customer
first in every decision we make so that we
consistently exceed customer expectations
• We listen to, anticipate and proactively
serve customer wants and needs
• We focus on delivering what is most
beneficial to our internal and external
customers
• Customers and their safety and
satisfaction are our highest priority
Teamwork
• Our team consists of employees of the
Electric Utility, the City, the Redding
community and Joint Powers Agencies
• We demonstrate the principles of Hungry,
Humble and Smart as explained by the
best-selling author Patrick Lencioni in his
book The Ideal Team Player
• We are a cohesive unit that exists solely
for the benefit of the community we serve
• We believe Teamwork is vital for success
• We feel, act and behave as one big team
Open Communication
• By actively listening to the needs of the
community, we provide timely responses,
create understanding of other’s
perspectives and show we care
• Through transparent communication,
we keep all stakeholders informed,
avoid unnecessary surprises and reduce
confusion
• We are committed to action and follow up
when necessary, to help provide closure
for our stakeholders
Stewardship
• We strive to represent and incorporate the
values and needs of the community in the
management of the utility
• We focus on maximizing value for all
customers over the long term
• We manage our physical assets to
maximize safety and reliability at the
lowest possible cost
• We offer programs and education to help
our customers save money and/or reduce
their impacts on the environment
• We continuously decrease our impacts on
the environment while striving to maintain
affordable electric rates for our customers
Vision, Mission
& Core Values
Packet Pg. 644 Attachment: Previous Staff Report - 11-16-21 item no. 4.5(b) Approve Issuance of Request for Proposal (9.5(a)--SSP Innovations, Inc. Workforce 09 Strategic
Priorities
Three strategic priorities have been identified as points of emphasis in our strategic planning process. To take advantage of our organizational strengths and to address opportunities for growth and improvement, the following strategic priorities serve as the framework for our strategic plan.
01 Manage risk necessary to protect
our customers from physical and
financial harm.

From wildfires to pandemics, change is
the new normal. We continue to assess
the impacts, risks – and opportunities
– that this change brings.
02 Provide best in class safety,
reliability and services to support
the needs of our community.

We will continue to take the steps
necessary to maintain and upgrade
our distribution system. Reliability
also means being a good corporate
citizen, acting in the best interests
of the community, being responsive
to customer needs, and continuing
to build trust among our many
stakeholders.
03 To comply with all mandated
regulations in a manner
to maximize reliability and
As the state and federal regulatory
landscape continues to change, the
comply with these regulations while
ensuring customer needs for reliability
Packet Pg. 645 Attachment: Previous Staff Report - 11-16-21 item no. 4.5(b) Approve Issuance of Request for Proposal (9.5(a)--SSP Innovations, Inc. Workforce 10 Below are our initial goals that will be critical in allowing REU to successfully fulfill its vision to “make Redding better.” For most of these, related metrics will allow the utility to keep staff, the City Council, our customers and our community updated on their progress. We look forward to sharing that progress with you.

Goals
GOAL 1
Complete Critical Wildfire
Mitigation Projects
GOAL 2
Replace Aging Distribution
System Infrastructure
GOAL 3
Initiate Distribution
Modernization Program Element

STRATEGIC PRIORITIES

STRATEGIC PRIORITIES

STRATEGIC PRIORITIES
In order to continually manage wildfire risk and the threat to public safety, our Wildfire Mitigation Plan identified several technology and distribution system improvements as significant mitigating factors to the detection and prevention of future wildfires in our service territory. Due to the long lead time for planning and construction, several critical projects remain outstanding with targeted completion within the 5-year horizon. The majority of the technology improvements have been deployed, with the remainder focusing on vegetation inspection systems. Distribution system improvements range from circuit hardening and strategic underground to developing a more coordinated vegetation management program.

With a focus on reliability and completion of an internal aging infrastructure assessment, we identified several distribution system elements that require replacement as part of ongoing routine operations. The projects will center on underground, overhead and meter system replacement to ensure a solid platform is established for future modernization efforts. Key performance indicators such as total customers and outage minutes are used to gauge the effectiveness of aging asset replacement. Replacement of at-risk elements will reduce outage events while providing customers with a higher degree of reliable service.

New technologies are available for deployment on our system to provide faster outage detection, real-time situational awareness and modernized software solutions for system operators. By modernizing our distribution system, we can ensure outage times are minimized by faster detection and response by pinpointing the outage and focusing resources on the needed repairs. Communication systems will be bolstered by the deployment of fiber optic lines on our system with additional spare capacity for future use. Power quality will be enhanced with projects aimed at line capacity upgrades and power factor improvement. mitigate risk
mitigate risk
meet regulations
maximize reliability
maximize reliability
maximize reliability
Packet Pg. 646 Attachment: Previous Staff Report - 11-16-21 item no. 4.5(b) Approve Issuance of Request for Proposal (9.5(a)--SSP Innovations, Inc. Workforce 11 GOAL 5
Complete Energy Trading
Modernization and Integrated
Resource Plans
GOAL 6
Minimize Compliance Failures
and Penalties

STRATEGIC PRIORITIES

STRATEGIC PRIORITIES
Our recent overhaul of the Energy Risk Management Policy requires detailed processes to ensure all policy requirements are achieved. To align the policy with day-to-day staff duties, a set of business rules will be developed to identify modeling and analytical methods used to provide energy trading and hedging recommendations to the Energy Risk and Risk Oversight Committees. Key performance indicators from this project will center on the ability to keep our energy portfolio metrics in compliance with the Energy Risk Policy. Separately, updated Integrated Resource Plans will be needed to address the future energy landscape in California, with particular focus paid to electrification of transportation and buildings. In addition to focusing on load growth from carbon reduction efforts, additional renewable energy resources will be required to maintain compliance with the State’s Renewable Portfolio Standard requirements.

As part of our North American Electric Reliability Corporation registration as a Transmission Owner and Operator, we are continually striving to develop a culture of compliance with a particular focus on regulatory best practices. To support a culture of compliance and the development of best practices, a Regulatory Compliance Internal Controls project will be completed to ensure any compliance failures are minimized. With the recent requirement to provide enhanced system security by SB699, we will be focusing on bolstering the security at our substations by adding additional layers of protection from sabotage or break-ins. mitigate risk
mitigate risk
meet regulations
meet regulations
maximize reliability
GOAL 4
Implement Distribution Risk
Management Plan

STRATEGIC PRIORITIES
Upon completion of our internal Operational Risk Assessment, we discovered several opportunities to improve our internal working systems to minimize risk from organization structures, inventory and workflow management techniques. In tandem with replacing aging equipment and installing new technologies to modernize the system, several projects have been selected to ensure the support systems are intact to minimize system risk. This includes a new inventory control system, workflow management systems and software, and organizational structure and staffing changes to reflect a more streamlined operations team. mitigate risk maximize reliability
Goals
Packet Pg. 647 Attachment: Previous Staff Report - 11-16-21 item no. 4.5(b) Approve Issuance of Request for Proposal (9.5(a)--SSP Innovations, Inc. Workforce 12 Goals
GOAL 7
Align Revenue Collection with
Cost-Of-Service
GOAL 8
Enhance Communication with
Customers and the Community
GOAL 9
Enhance Employee Development,
Attraction and Retention

STRATEGIC PRIORITIES

STRATEGIC PRIORITIES

STRATEGIC PRIORITIES
Aligning revenues with the cost of providing electric service is imperative to mitigate risks.

REU will implement two projects to analyze and recommend a rate structure. The first project will consist of a cost-of-service study that analyzes electric consumption patterns of service. To garner support for the rate structure recommendation, a second project will ensure significant outreach and community engagement to gather comments, provide education and develop consensus.

Our Customer Focus Core Value is intended on meeting the needs of our customers and fostering an ownership relationship with the community. To support this core value, we must increase our communication channels, frequency of outreach and inclusion with our customers as we move through this Strategic Plan cycle. Two projects have been developed to meet this goal. A customer needs survey project will help us identify the areas requiring more attention and communication, while an updated communications plan project will ensure we are more effective at stakeholder processes and customer outreach. Future surveys will be used to gauge the effectiveness of these projects.

Because we value our employees, REU identified several employee training and procedure management projects to ensure our teams understand their roles and responsibilities in serving our customers. Furthermore, in order to attract and retain quality and dedicated team members, ongoing labor market analysis must occur to ensure the working environment of REU is one that attracts and maintains employees. This will include studies of pay and benefits and working conditions. These workforce initiatives are imperative to deliver the strategic plan successfully.
mitigate risk
mitigate risk
meet regulations
maximize reliability
mitigate risk
meet regulations
maximize reliability
Packet Pg. 648 Attachment: Previous Staff Report - 11-16-21 item no. 4.5(b) Approve Issuance of Request for Proposal (9.5(a)--SSP Innovations, Inc. Workforce 13 Acknowledgements
We wish to acknowledge the many contributions of Redding City Council Members and members of the public. This is a better strategic plan because of extensive discussion, debate and challenges that arose throughout this process. Our process relied heavily on an advisory team of stakeholders from within the City and the community for their perspectives. We thank all of you for your commitment and diligence.

ADVISORY TEAM
Chuck Aukland
Public Works Director
Steve Bade
Deputy City Manager
Tim Danielson
Salvation Army Captain
Nate Fairchild
Director of Science and Charter
School Administration
Jake Mangas
President & CEO, Chamber
of Commerce
Mark Mezzano
City Council
Kristen Schreder
City Council
Chad Scott
CEO of the Builder’s
Exchange
Jerrod Vanlandingham
Fire Chief
Packet Pg. 649 Attachment: Previous Staff Report - 11-16-21 item no. 4.5(b) Approve Issuance of Request for Proposal (9.5(a)--SSP Innovations, Inc. Workforce For more information:

City of Redding Electric Utility
3611 Avtech Parkway
Redding, CA 96002
530.339.7300
www.reupower.com
Packet Pg. 650 Attachment: Previous Staff Report - 11-16-21 item no. 4.5(b) Approve Issuance of Request for Proposal (9.5(a)--SSP Innovations, Inc. Workforce