Redding City Council
November 15, 2022

Agenda
Regular Meeting
Redding City Council
Council Chambers (Doors open 30 minutes prior)
777 Cypress Avenue, Redding, CA
November 15, 2022
6:00 PM
The City Council Chambers are fully open to the public in compliance with current guidelines from the California Department of Public Health regarding indoor meetings.

1. CALL TO ORDER - MAYOR KRISTEN SCHREDER
A. Pledge of Allegiance
B. Invocation - Reverend Stephen Webb, Harvest Baptist Church C. Roll Call

2. PRESENTATIONS
2A. Presentation by Daniel Cook, Boy Scout Troop No. 125, providing an update regarding the Military Monument and Flagpole Eagle Scout Project at the Redding Regional Airport.

3. PUBLIC COMMENT - for non-agendized matters within the city’s jurisdiction.

PURSUANT TO THE BROWN ACT, CITY COUNCIL CANNOT TAKE ACTION ON PUBLIC

COMMENT ITEMS
The City Council will allocate up to a maximum of three minutes per speaker for 30 minutes total, at the beginning of the meeting for Public Comment for non-agendized matters within the City’s jurisdiction.

The Mayor will determine the order of the speakers. If 30 minutes is not adequate to accommodate all of the individuals who have submitted a Speaker Request Form to the City Clerk, the Council will trail this item to the end of the open session agenda. The remaining speakers will address the City Council at that time.

If anyone wishes to address the City Council on any item considered at this meeting before or during Council’s consideration of that item, please fill out a blue Speaker Request Form, located in the lighted alcoves at the back of the Council Chambers, and submit it to the City Clerk. The City Council will allocate up to a maximum of three minutes per speaker for each agenda item. Staff reports are available on-line at the City’s web site at www.cityofredding.org or in the Public View binder located on the podium at the north side of the Chambers.

PLEASE SILENCE YOUR CELL PHONES. THANK YOU.

Redding City Council November 15, 2022

4. CONSENT CALENDAR
The Consent Calendar contains items considered routine and/or which have been individually scrutinized by City Council Members and are anticipated to require no further deliberation. If a member of the public wishes to address an item on the Consent Calendar, please fill out a Speaker Request Form and submit it to the City Clerk before the Consent Calendar is considered. It shall be the prerogative of any Council Member, before the Consent Calendar is acted upon, to: (1) comment on an item; (2) respond to any public comment on an item; (3) request the record reflect an abstention or nay vote on an item; or (4) remove an item and place it on the Regular portion of the agenda for delivery of a staff report and/or an extended discussion or deliberation. 4(a). Approve Minutes: Regular Meeting of October 18, 2022. 4(b). Accept City of Redding Accounts Payable Register Nos. 7 and 8; and Payroll Register Nos. 8 and 9.

4.2(a). Authorize and approve the following actions:
(1) Authorize the City Manager, or designee, to negotiate and draft an amendment to the Consulting and Professional Services Contract (C9479) with No Boundaries Transitional Housing, Inc., increasing the contract by $59,360 and thereby increasing the total amount of the contract to $294,360;
(2) Authorize the City Manager to execute the amendment and any subsequent amendments that extend the contract within available budgeted funds; and
(3) Find the project is categorically exempt from the California Environmental Quality Act pursuant to Section 15301(d) Existing Facilities.

4.2(b). Adopt Resolution adopting and approving the 72nd Amendment to City Budget Resolution No. 2021-078 appropriating $527,500 for equipment purchases and increasing operating expenses for the Redding Regional Airport and Benton Airpark.

4.2(d). Authorize the following actions relative to Request for Proposals (RFP) No. 5328, to provide security and law enforcement officer services at the Redding Regional Airport:
(1) Award the Professional Services Contract (Contract) to American Guard Services, Inc. in an amount not to exceed $405,000;
(2) Authorize the Mayor to execute the Contract with American Guard Services, Inc.;
(3) Authorize the City Manager or designee to approve Contract extensions of up to three one-year terms and amendments not to exceed $50,000; and
(4) Adopt Resolution adopting and approving the 73rd Amendment to City Budget Resolution No. 2021-078 appropriating $46,000 for security contracts.

Redding City Council November 15, 2022

4.5(b). Authorize the following relative to Bid Schedule No. 5326, Furnish Treated Wood Poles for Redding Electric Utility:
(1) Award Bid Group I (35’ to 55’ poles treated with Pentachlorophenol), Group II (60’ to 100’ poles treated with Pentachlorophenol), Group V (35’ to 55’ poles treated with DCOI), and Group VI (60’ to 100’ poles treated with DCOI) to Stella-Jones Corporation, with a total annual evaluated price of $450,082 before tax for Groups I and II; and the same evaluated total for Groups V and VI;
(2) Award Bid Group III (35’ to 55’ poles treated with Copper Naphthenate) and Group IV (60’ to 100’ poles treated with Copper Naphthenate) to Conrad Forest Products with a total annual evaluated total cost of $320,965 before tax;
(3) Authorize the Purchasing Officer to extend the bid award annually with Stella-Jones Corporation and Conrad Forest Products through September 30, 2026, if mutually agreeable, with all terms and conditions remaining the same; and
(4) Authorize the City Manager to approve changes to future pricing terms and policies as needed that may occur due to inflation and unstable economic conditions.

4.6(a). Approve and ratify the authorization to accept and execute the grant agreement from the California State Library to support the Shasta Public Libraries Library Literacy Services programs:
(1) Adopt Resolution ratifying the authorization to accept and allocate the award of a grant from the California State Library in the amount of $62,077 for Library Literacy Services for Fiscal Year 2022-23; (2) Adopt Resolution approving and adopting the 69th Amendment to City Budget Resolution No. 2021-078 appropriating said funds; (3) Accept California Library Literacy Services project grant funds for Adult Literacy Services in the amount of $36,967;
(4) Accept California Library Literacy Services project grant funds for Family Literacy Services in the amount of $25,110; and
(5) Authorize the City Manager, or designee, to execute all subsequent documentation relative to the grant.

4.6(b). Adopt Resolution declaring Parcel A, 7.88-acres located in the Silverstone Unit 2 (AMND-2020-01135, S-2019-00280) map recordation of Book 25 of Maps,

City Manager to adhere to reporting and approval guidelines pursuant to the State of California Housing and Community Development Surplus Land Act Guidelines Section 400(e).

4.11(a). Accept Bid Schedule No. 5199 (Job No. 9943), Reconstruction of Terminal Building Access Roads, awarded to Tullis, Inc., as satisfactorily complete, with a final cost of $1,519,479.34.

Redding City Council November 15, 2022

4.11(b). Adopt Resolution authorizing the Director of Public Works to submit a grant application for $5,126,000 and prepare all documentation, studies, and investigations necessary for the Sustainable Groundwater Management Grant Program with the State of California Department of Water Resources on behalf of the Enterprise-Anderson Groundwater Sustainability Agency; and authorize the Director of Public Works to sign and execute all documentation, including a funding agreement and any future amendments, to facilitate the grant should it be awarded.

4.11(e). Authorize the following actions relative to Bid Schedule No. 5320 (Job No. 5113-64), On-Call Sidewalk Repair Project:
(1) Award to SnL Group, Inc., in the amount of $169,984; (2) Approve an additional $15,000 to cover the cost of administration and inspection fees;
(3) Approve $55,000 to provide construction contingency funding; (4) Approve $9,500 for project development;
(5) Find that the project is categorically exempt from review under the California Environmental Quality Act Guidelines, per Section 15301(c & d) – Existing Facilities; and
(6) If mutually agreeable, with all prices, terms, and conditions remaining the same, the contract may be renewed for two additional one-year periods with the same contract amount and contingency per year, authorize the City Manager to execute contract amendments to renew contract for up to two years.

4.11(f). Authorize the following actions relative to the 2022 Sacramento River Settlement Contractors (SRSC) Corporation Drought Funding Agreement (Agreement):
(1) Authorize the Mayor to execute the Agreement to Appoint SRSC Corporation as Agent for Administration of Drought Relief Funding Agreement with the United States Bureau of Reclamation in 2022; and (2) Find that the action is exempt from review under the California Environmental Quality Act Guidelines, pursuant to Section 15061 – Common Sense Exemption.

Redding City Council November 15, 2022

4.11(g). Authorize the following actions relative to Request for Proposals (RFP) No. 5310, to provide environmental and engineering services for the Boulder Creek Flood Protection and Natural Treatment Project:
(1) Award the Consultant and Professional Services Contract (Contract) to Geosyntec Consultants, Inc. (Geosyntec), in an amount not to exceed $497,013;
(2) Authorize the Mayor to execute the Contract with Geosyntec; (3) Authorize the City Manager to approve Contract amendments not to exceed $50,000; and
(4) Adopt Resolution adopting and approving the 71st Amendment to City Budget Resolution No. 2021-078 appropriating $152,020 of Storm Drain Impact Fees.

RECOMMENDATION: ACCEPT, ACKNOWLEDGE, ADOPT, APPROVE,
AND/OR AUTHORIZE ALL ITEMS ON THE CONSENT CALENDAR.

5. APPOINTMENTS
Mayor Schreder

5.1. Consider Mayor's appointments to the Community Development Advisory Committee.

Recommendation:

Approve Mayor’s recommendation to make the following appointments to the Community Development Advisory Committee:
(1) Roxanne Burke to fill an unscheduled vacancy with a term ending November 30, 2023;
(2) Blake Fisher to fill an unscheduled vacancy with a term ending November 30, 2023;
(3) Bryndon Madison to fill a scheduled vacancy with a term ending November 30, 2025;
(4) Laural Park to fill a scheduled vacancy with a term ending November 30, 2023; and
(5) Kathryn “Katie” Swartz to fill a scheduled vacancy with a term ending November 30, 2023.

Redding City Council November 15, 2022

9. REGULAR CALENDAR: REPORTS & COMMUNICATIONS OF DEPARTMENTS,

BOARDS, COMMISSIONS AND COMMITTEES
Audit Committee – Mayor Kristen Schreder and Vice Mayor Michael Dacquisto 9A. Consider award of Request for Proposal (RFP) No. 5308, Audit Services for the City of Redding.

Recommendation:

Approve the following actions regarding RFP No. 5308, Audit Services for the City of Redding:
(1) Award to Clifton, Larson, Allen (CLA), LLP, in the amount of $350,575, for a four-year term, with two optional two-year extensions; and (2) Authorize the Mayor to sign the Consulting and Professional Services Agreement with CLA, LLP.

Assistant City Manager

9.2(c). Consider approval of the Airport Strategic Plan for the Redding Regional Airport.

Recommendation:

Approve the Airport Strategic Plan for Redding Regional Airport; and find the action statutorily exempt from review under the California Environmental Quality Act Guidelines, pursuant to Section 15262 – Feasibility and Planning Studies.

Redding City Council November 15, 2022

Development Services

9.4(a). Consider Ordinance adopting the 2022 California Building Standards Code (CBSC) and related amendments to Chapters 16.01 through 16.09 of the Redding Municipal Code.

Recommendation:

Authorize and approve the following actions:
(1) Offer Ordinance amending Redding Municipal Code Title 16 (Buildings and Construction), Chapter 16.02 (Building Code) by amending Sections

16.02.010 (California Building Code Adopted); Chapter 16.03 (Residential Code) by amending Section 16.03.010 (California Residential Code Adopted); Chapter 16.04 (Mechanical Code) by amending Section 16.04.010 (California Mechanical Code Adopted); Chapter 16.05 (Plumbing Code) by amending Section 16.05.010 (California Plumbing Code Adopted); Chapter

16.06 (Electrical Code) by amending Section 16.06.010 (California Electrical Code Adopted); Chapter 16.07 (Energy Code) by amending Section

16.07.010 (California Energy Code Adopted); Chapter 16.08 (Green Building Code) by amending Section 16.08.010 (California Green Building Code Adopted); Chapter 16.09 (Housing Code) by amending Section 16.09.010 (International Maintenance Code Adopted), making findings of facts relating to local climatic, geological, and topographic conditions, all relating to the adoption of the CBSC’s for first reading by title only and waive the full reading;
(2) Authorize the City Attorney to prepare, and the City Clerk to publish a summary ordinance accordance to law; and
(3) Find that the adoption of the 2022 CBSC and local amendments does not qualify as a project under the California Environmental Quality Act.

Electric Utility

9.5(d). Consider Redding Electric Utility's Quarterly Financial Report and Industry Activities Update.

Recommendation:

Accept Redding Electric Utility’s Fiscal Year 2022-23 First Quarter Financial Report and Industry Activities Update.

Redding City Council November 15, 2022

Community Services

9.6(c). Consider conceptual plan and authorize submittal of the Outdoor Recreation Legacy Partnership Grant Application for South City Park in the City of Redding.

Recommendation:

Authorize the following relative to the design, funding, permitting, engineering, and construction of improvements at South City Park:
(1) Approve the conceptual plan;
(2) Authorize the submission of an Outdoor Recreation Legacy Partnership application in the amount of $3.5 million to begin phase one construction of the South City Park improvements; and
(3) Authorize the City Manager, or designee, to execute all documents necessary to complete the Outdoor Recreation Legacy Partnership Program application process, appropriate funds, should the grant be awarded, and execute any agreements necessary to implement the project.

Fire Department

9.8(a). Consider Ordinance amending Redding Municipal Code Chapter 2.32 (Fire Department) to reflect updates to outdated language and processes.

Recommendation:

Offer Ordinance amending Redding Municipal Code Title 2 (Administration and Personnel) to Repeal and Replace Chapter 2.32 (Fire Department) for first reading by title only and waive the full reading; authorize the City Attorney to prepare, and the City Clerk to publish a summary ordinance according to law.

9.8(b). Oral presentation from Redding Fire Department Deputy Chief Jay Sumerlin regarding the Community Emergency Response Team (CERT).

Recommendation:

Informational item only.

Redding City Council November 15, 2022

Fire Department

9.8(c). Consider Ordinance to adopt amendments to Redding Municipal Code Title 9 regarding the 2022 California Fire Code and adoption of the 2021 International Fire Code.

Recommendation:

Authorize and approve the following actions:
(1) Offer an Ordinance amending Title 9 (Health and Safety), Chapter 9.20 (Fire Code) by amending sections 9.20.010 (Adoption), 9.20.020 (Title), 9.20.030 (Supplemental Rules, Regulations and Standards), 9.20.040 (Fire Prevention Division), 9.20.050 (Self-Inspection), 9.20.060 (Appeals), 9.20.070 (Violations Penalties), 9.20.080 (Enforcement Citation Authority), 9.20.090 (Fees), 9.20.100 (Open Burning, Recreational Fires, and Outdoor Fireplaces),

9.20.110 (Fire Apparatus Access Roads), 9.20.120 (Premises Identification),

9.20.130 (Fire Hydrants), 9.20.140 (Fire Protection Systems), 9.20.150 (Existing Buildings), 9.20.160 (High-Piled Combustible Storage), 9.20.170 (Fire Safety During Construction and Demolition), 9.20.180 (Regulations for Fireworks), 9.20.200 (Referenced Standards), 9.20.210 (Appendix B – Fire Flow Requirements for Buildings), 2.90.220 (Appendix C – Footnote Additions), and 2.90.230 (Appendix D) and adding 9.20.195 (Flammable and Combustible Liquid Storage) to the Redding Municipal Code for first reading by title only, waive the full reading; authorize the City Attorney to prepare, and the City Clerk to publish a summary ordinance according to law; and (2) Find that adoption of the Ordinance is not a project subject to environmental review under the California Environmental Quality Act because the adoption of the Ordinance will not have a significant effect on the environment.

Finance

9.10(a). Consider the City of Redding General Fund Quarterly Financial Report for the quarter ended September 2022.

Recommendation:

Accept the General Fund Quarterly Financial Report for the quarter ended September 30, 2022.

Public Works

9.11(d). Consider the City of Redding Wastewater Utility Master Plan Update.

Recommendation:

Authorize and approve the following actions relative to the Wastewater Utility Master Plan 2022:
(1) Accept the Wastewater Utility Master Plan 2022; and (2) Find that the action is statutorily exempt from review under the California Environmental Quality Act Guidelines, pursuant to Section 15262 - Feasibility and Planning Studies.

Redding City Council November 15, 2022

Personnel

9.15(a). Consider Resolution approving the Memorandum of Understanding (MOU) and Salary Schedules with the International Brotherhood of Electrical Workers – Maintenance Employees (IBEW Maintenance).

Recommendation:

Adopt Resolution approving the successor MOU and salary exhibits with the International Brotherhood of Electrical Workers - Maintenance Employees Unit (IBEW Maintenance), for a three-year term ending December 3, 2025; and approving amendments to the IBEW Maintenance Schedule of Wage Rates effective December 11, 2022.

11. COUNCIL TRAVEL REPORT(S)
City Council Member attendance at conference/meetings reimbursed at City expense. {Requirement of Assembly Bill 1234}
[A-050-060]
Information Only

12. SUGGESTIONS FROM COUNCIL MEMBERS RELATIVE TO POTENTIAL TOPICS

FOR FUTURE CITY COUNCIL MEETINGS

13. ADJOURNMENT
Redding City Council November 15, 2022

Pursuant to the Brown Act, non-confidential materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for inspection during normal business hours at the Office of the City Clerk, 3rd Floor, City Hall, 777 Cypress Avenue, Redding, California.

City Council Meetings will be televised live on Shasta Community Access Channels via Charter/Spectrum Cable channel 181, and will be rerun on Thursday at 12:30 p.m. during the week in which the meeting is held. Additionally, the meeting can be viewed online at the following: http://scac.cablecast.tv:8080/CablecastPublicSite/watch/4?channel=1. Video of the City Council meetings can also be viewed on the City’s web site at http://www.cityofredding.org/. Open the City’s meetings and agendas portal; Click on tab named "Meetings Videos" and select Redding City Council under “Available Archives 2022” select the desired date, then click on “video” to view the meeting.

In compliance with Title II of the Americans with Disabilities Act, the City of Redding will make available to persons with disabilities modifications or accommodations including auxiliary aids or services necessary to participate in public meetings. A person needing assistance should contact the Redding City Clerk by telephone at (530) 225-4447 or in person, or by mail at 777 Cypress Avenue, 3rd Floor, Redding, California 96001 at least three (3) working days in advance.

The City of Redding will ensure that no person shall be excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination under any of its projects, activities, services, or business opportunities on the basis of race, color, national origin, age, sex, or disability, as afforded by Title VI of the Civil Rights Act of 1964 and related statutes as amended. All persons, regardless of their citizenship status, are covered under this regulation.

Questions, complaints, or requests for accommodations or additional information may be forwarded to the ADA & Title VI Coordinator at 777 Cypress Avenue, Attn: Personnel Dept., Redding, California 96001, Phone (530) 225-4065.

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Presentation by Daniel Cook, Boy Scout Troop No. 125, providing an update regarding the Military Monument and Flagpole Eagle Scout Project at the Redding Regional Airport.

MEETING DATE: November 15, 2022
ITEM NO. 2A
FROM:
***APPROVED BY***
[email protected]
[email protected]
SUBJECT: 2A--Presentation regarding the Military Monument and Flagpole Eagle Scout Project.

Steve Bade, Assistant City
Manager
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CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Approve Minutes: Regular Meeting of October 18, 2022.

Attachments
Unofficial Minutes - Regular Meeting of October 18, 2022 MEETING DATE: November 15, 2022
ITEM NO. 4(a)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4(a)--Approve City Council Minutes.

Pamela Mize, City Clerk
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10/18/2022
Unofficial Minutes Redding City Council, Regular Meeting Civic Center Council Chambers
777 Cypress Avenue
Redding, CA 96001
October 18, 2022, 6:00 PM
The City Council Chambers are fully open to the public in compliance with current guidelines from the California Department of Public Health regarding indoor meetings.

The meeting was called to order by Mayor Kristen Schreder with the following Council Members present: Michael Dacquisto, Mark Mezzano, Erin Resner, and Julie Winter.

Also present were: City Manager Barry Tippin, Assistant City Manager Sheri DeMaagd, City Attorney Barry DeWalt, Assistant City Clerk Sharlene Tipton, and Executive Assistant Amber DalPoggetto.

The Pledge of Allegiance to the Flag was led by Mayor Schreder.

The Invocation was provided by Lynn Fritz, Native American Tradition as a Karuk Tribal Descendant/Shasta Interfaith Forum Chair; and Joey Caroll, Native American Flute.

PRESENTATIONS
2A. Mayor's Proclamation presented to Caedy Minoletti, Executive Director for One Safe Place, declaring October 2022 as Domestic Violence Awareness Month in the City of Redding.

The City Council took no action on this informational item. 2B. Mayor's Proclamation presented to Jennifer Coulter, Program Director of Shasta County Youth Peer Court (Youth Options Shasta), declaring October 2022 as Global Youth Justice Month in the City of Redding.

The City Council took no action on this informational item. 2C. Mayor's Proclamation presented to Aimee Decker, Site Director of Nation’s Finest – Chico on behalf of the Redding Chapter, a veteran-focused nonprofit organization that provides case management, rehousing, and homelessness prevention to low-income, disabled, and homeless veterans, in honor of its 50th Anniversary on November 6, 2022.

The City Council took no action on this informational item. 2D. Mayor's Proclamation presented to Troy Payne, Acting Veterans Services Officer of County of Shasta, in support of Operation Green Light for Veterans and declaring from October through Veterans Day, November 11, 2022, a time to salute and honor the service and sacrifice of our men and women in uniform transitioning from Active Service by displaying a green light in a window of their place of business or residence in the City of Redding.

The City Council took no action on this informational item. 2E. City of Redding Fire Chief Jerrod Vanlandingham introduced Redding Fire Marshal Patrick O’Connor and provided background information relative to Mr. O’Connor’s accolades received, previous experience of over 20 years with the Redding Fire Department, and his involvement with spearheading and developing the County-wide Youth Firesetter Prevention & Intervention Program through Youth Options Shasta.

Clerk’s Note: Mayor Schreder and City Manager Tippin authorized this non-agendized presentation.

The City Council took no action on this informational item.

Packet Pg. 14
Attachment: Unofficial Minutes - Regular Meeting of October 18, 2022 (4(a)--Approve City Council Minutes) 125
10/18/2022

PUBLIC COMMENT
Daniel Bice requested that all child molesters and pedophiles be removed from the City of Redding.

Gary Cadd and Stephen expressed concern regarding Measure A on the November 8, 2022, General Municipal Election ballot relative to electing versus appointing the City Clerk and Treasurer positions for the City of Redding.

Benjamin Nowain supported Council Member Resner’s candidacy for the Shasta County Board of Supervisors’ District 1 seat.

Steve Kohn voiced opposition regarding the process the City Council took for the previous sale of the City of Redding-owned South Bonnyview property.

Jenny relayed a bible verse and related it to the imperfection of politicians as people and encouraged grace, kindness and beauty towards those people in charge.

Kate English, Assistant Project Coordinator for Upstate Shasta California Film Commission, provided a brief overview of its Quarterly Report July-September 2022, incorporated herein by reference.

Kathy Stainbrook and Brenda expressed their frustration with Council Member Resner.

Alex Bielecki suggested that witnesses are being coerced to change their testimony at the Shasta County Superior Courthouse.

Marjy Cantrell opined that she is concerned with newly elected Council Members having personal agendas and not looking out for the best interest of local businesses and citizens.

Marion and Elizabeth expressed their safety concerns regarding the lack of signage and speed limit issues for the newly installed roundabout on South Bonnyview Road.

Carl Bott, KCNR radio station owner, stated that they do not edit interviews, and that part of the scheduled on-air break procedures includes that microphones are turned off and not recorded.

Susan Murray expressed her appreciation for her neighbor Bryony and disappointment that Bryony’s plant stand located in the Garden Tract neighborhood had to be removed due to complaints received by the City of Redding Code Enforcement Division.

CONSENT CALENDAR
The following matters were considered inclusively under the Consent Calendar and each Report to City Council (staff report) is incorporated herein by reference:
4(a). Approve Minutes: Regular Meeting of March 15, 2022; Regular Meeting of May 17, 2022; Regular Meeting of June 21, 2022; Regular Meeting of July 19, 2022; Regular Meeting of August 2, 2022; and Regular Meeting of August 16, 2022. 4(b). Accept City of Redding Accounts Payable Register Nos. 5 and 6; and Payroll Register Nos. 5, 6 and 7.

Accounts Payable Register No. 5 for the period of September 1, 2022, through September 16, 2022, for a total of $9,056,140.94 for check numbers 173865 through 174347, inclusive, ACH Transfer numbers 18774 through 18811 inclusive, Wire Transfer numbers 11864 through 11887, inclusive; (2) Accounts Payable Register No. 6 for the period of September 17, 2022, through September 30, 2022, for a total of $17,661,107.76 for check numbers 174348 through 174640, inclusive, ACH Transfer numbers 18812 through 18875 inclusive, Wire Transfer numbers 11888 through 11905, inclusive; (3) Payroll Register No. 5 for the period of August 21, 2022, through September 3, 2022, in the amount of $3,992,967.88 for electronic deposit transaction numbers 567167 through 568119, and check numbers 608380 through 608388, inclusive; (4) Payroll Register No. 6 for the period of September 4, 2022 through September 17, 2022, in the amount of $4,232,219.43 for electronic deposit transaction numbers 568160 through 569109, and check numbers 608399 through 608437, inclusive; (5) Payroll Register No. 7 for the period of September 18, 2022 through October 1, 2022, in the amount of $3,883,994.81 for electronic deposit transaction numbers 568275 through 570080, and check numbers 608446 through 608455, inclusive; SUMMARY TOTAL: $34,942,436.01.

Packet Pg. 15
Attachment: Unofficial Minutes - Regular Meeting of October 18, 2022 (4(a)--Approve City Council Minutes) 126
10/18/2022
4(c). Accept the City of Redding Treasurer’s Report for the month of August 2022. 4(d). Accept City of Redding Proof of Cash reconciliation and ACR133 report for the month of August 2022.

4.1(a). Authorize the City Manager to negotiate, and the Mayor to sign, an amendment and reinstatement to the Real Estate Purchase and Sale Agreement with Crosland Barnes Group, for 3.7 acres of City of Redding (City)-owned property located at 5300 Venture Parkway, Stillwater Business Park Parcel 6A (Assessor’s Parcel Number 054-220-028), extending the close of escrow to December 31, 2022; and the sale of the City-owned property is categorically exempt from review under the California Environmental Quality Act Guidelines Section 15312 (Surplus Government Property Sales).

4.2(a) Approve the following relative to the State of California’s Housing and Community Development (HCD) Community Development Block Grant (CDBG) Disaster Recovery (DR) Infrastructure Program: (1) adopt Resolution No. 2022-102, a resolution of the City Council of the City of Redding, authorizing the execution of a CDBG-DR Infrastructure Program Master Standard Agreement (Agreement) to receive a funding allocation in an amount not to exceed $22,563,043.51; (2) authorize the City Manager to execute the Agreement, any amendments and associated documents to complete the due diligence process, and allocate funding; (3) find that the resolution authorizes execution of a grant agreement is not a Project and therefore, not subject to an environmental review under the California Environmental Quality Act Section 21065; and (4) find that the resolution authorizes execution of a grant agreement is considered an Exempt Activity under 24 Code of Federal Regulations (CFR) 58.34 (a)(3) Administration and Management Activities and not subject to the National Environmental Policy Act review.

4.2(b). At the request of the Council Members, this item was moved to the Regular Calendar as Item 9.2(b).

4.2(c). Authorize the following relative to the City of Redding Housing Division: (1) approve the addition of three full-time Senior Housing Specialist positions, and the addition of one full-time Assistant Project Coordinator; and (2) adopt Resolution No. 2022-103, a resolution of the City Council of the City of Redding, approving and adopting the 68th Amendment to City Budget Resolution No. 2021-078 appropriating $0 for the additional positions.

4.5(a). Authorize the following actions related to the procurement of primary concrete vaults and lids: (1) increase the purchase spending limit for the previously approved sole-source agreement with Cook Concrete Products, Inc., for purchases of primary vaults and lids from $350,000 to $600,000 per year through the end of Fiscal Year 2023-24; (2) authorize the City Manager to approve an additional $150,000, if needed, due to unforeseen cost increases resulting from ongoing supply chain disruptions; and (3) add Jensen Precast as an additional source for vault lids on a per-quote basis.

4.5(b). Accept Bid Schedule No. 5099 (Job No. 9237-88), Redding Electric Utility Remote Commercial Metering Project, awarded to Cal Electro, Inc., as satisfactorily complete, with a final construction and administration cost of $1,484,054.59.

4.6(a). Authorize the following actions relative to the Building Forward grant award authorized by the State of California Budget Act of 2021 (SB 129) for the Shasta Public Libraries Safety Renovation Projects at the Redding, Anderson, and Burney libraries: (1) accept grant in the amount of $1,626,790 for the Redding library; (2) accept grant in the amount of $439,949 for the Anderson library; (3) accept grant in the amount of $453,109 for the Burney library; (4) authorize the City Manager, or designee, to execute the Grant Agreements and all subsequent documentation relative to the grants; (5) adopt Resolution No. 2022-104, a resolution of the City Council of the City of Redding, authorizing the grant application, acceptance, and execution of the grant funds from SB 129 for the Shasta Public Libraries Safety Renovation Projects at the Redding, Anderson, and Burney libraries; (6) adopt Resolution No. 2022-105, a resolution of the City Council of the City of Redding, approving and adopting the 66th Amendment to City Budget Resolution No. 2021-078 appropriating funds; and (7) find that the project is exempt from the California Environmental Quality Act (CEQA) under the Class 1, Existing Facilities categorical exemption (CEQA Guidelines § 15301).

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Attachment: Unofficial Minutes - Regular Meeting of October 18, 2022 (4(a)--Approve City Council Minutes) 127
10/18/2022

4.6(b). Authorize the following actions relative to the award of a grant from the California State Library to fund the Shasta Public Libraries English as a Second Language Services: (1) adopt Resolution No. 2022-106, a resolution of the City Council of the City of Redding, authorizing acceptance of grant funds in the amount of $45,150; (2) authorize the City Manager, or designee, to execute the Grant Agreement and all subsequent documentation relative to the grant; and (3) adopt Resolution No. 2022-107, a resolution of the City Council of the City of Redding, approving and adopting the 65th Amendment to City Budget Resolution No. 2021- 078 appropriating funds.

4.6(c). Adopt Resolution No. 2022-108, a resolution of the City Council of the City of Redding, approving and adopting the 67th Amendment to the City Budget Resolution No. 2021-078 appropriating $563,620 from the Park Development Fund and $472,580 from the Park InLieu Southeast Quadrant Fund to pay for the construction of a neighborhood park in Shastina Ranch Subdivision.

4.6(d). Authorize the following actions relative to Request for Proposal (RFP) Schedule No. 5315, Architectural and Engineering Design Services for the Panorama Park and Recreation Center Project: (1) award to NJA Architecture; (2) authorize the City Manager, or designee, to execute a Consulting and Professional Services Contract with NJA Architecture for an amount not to exceed $940,000; and (3) authorize the City Manager, or designee, to approve any amendments up to $94,000.

4.8(b). Authorize the Redding Fire Department to donate the following equipment: (1) one 1998 Pierce Saber Type I Heavy Pumper to the College of the Siskiyou’s Fire Academy Program; (2) two 1998 Pierce Saber Type 1 Heavy Pumpers to the Sierra Valley Fire Protection District; one of which has an engine with an irreparable power plant and transmission and will be used for parts only; and (3) one 1994 Pierce Saber Type 1 Heavy Pumper to the Gazelle Fire Protection District.

4.11(a).Accept Bid Schedule No. 5227 (Job No. 2671), Hilltop Sewer Improvements Project, awarded to Axner Excavating, Inc., as satisfactorily complete, with a final cost of $457,033.38.

4.11(b).Authorize the following related to the purchase of one 2022 Caterpillar 950M Loader for the City of Redding Solid Waste Utility to replace a 2016 CAT 950M Loader currently used at the City of Redding’s Transfer and Recycling Facility: (1) authorize the purchase using Sourcewell contract pricing, with a net delivered cost of $542,992.65, including all applicable taxes and fees; and (2) authorize the City Manager to approve future pricing adjustments, terms, and policy changes as needed due to inflation and unstable economic conditions up to a total of $30,000.

4.11(c).Accept Bid Schedule No. 5223 (Job No. 2622), Churn Creek and Maraglia Safety Improvements Project, awarded to SnL Group, Inc., as satisfactorily complete, with a final cost of $1,884,574.26.

4.11(d).Authorize the following related to the purchase of one 2022 Caterpillar 910 Loader for the City of Redding Solid Waste Utility: (1) authorize the purchase using Sourcewell contract pricing, with a net delivered cost of $224,054.10, including all applicable taxes and fees; and (2) authorize the City Manager to approve future pricing adjustments, terms, and policy changes as needed due to inflation and unstable economic conditions up to a total of $30,000.

4.11(e).Authorize the following related to the purchase of one 2023 Freightliner M2-106 Street Sweeper for the City of Redding Solid Waste Utility: (1) authorize the purchase using Houston-Galveston Area Council contract pricing, with a net delivered cost of $399,862.75 including all applicable taxes and fees; and (2) authorize the City Manager to approve future pricing adjustments, terms, and policy changes as needed due to inflation and unstable economic conditions up to a total of $30,000.

4.11(f).Approve and authorize the following actions relative to the Lake Redding Park Culvert and Storm Damage Repairs Project: (1) adopt the Mitigated Negative Declaration, the Mitigation Monitoring and Environmental Commitment Program; and (2) approve the Lake Redding Park Culvert and Storm Damage Repairs Project as described, thereby satisfying the requirements of the California Environmental Quality Act Guidelines §15074.

Packet Pg. 17
Attachment: Unofficial Minutes - Regular Meeting of October 18, 2022 (4(a)--Approve City Council Minutes) 128
10/18/2022

4.11(g).Authorize the following actions relative to Silverstone Subdivision, Unit 2, (AMND-2020- 01135, S-2019-00280) and Shastina Ranch Subdivision, Unit 5 (S-7-03/PD-5-04): (1) approve the final maps and authorize the Mayor to execute a Subdivision Agreement with Sierra Pacific Land and Timber Company; and direct the City Clerk to file the maps with the Shasta County Recorder; (2) adopt Resolution No. 2022-109, a resolution of the City Council of the City of Redding, approving and adopting the 63rd Amendment to the City Budget Resolution No. 2021-078 appropriating $160,730 from Park In-Lieu/Southeast Quadrant to purchase 3.56 acres of land; and (3) authorize payment of $160,730 to the Sierra Pacific Land and Timber Company (Developer) for 3.56 acres of land, described as Parcel A of the Silverstone Unit 2 final map, upon recordation of the final subdivision map.

4.15(a).Adopt Resolution No. 2022-110, a resolution of the City Council of the City of Redding, approving revisions to City Council Policy No. 221 (Title VI of the Civil Rights Act of 1964), to update the Complaint Procedure Form, increase the amount of time the City of Redding (City) has to investigate claims, and revise the demographic information found within the City’s Title VI Comprehensive Program Manual.

4.15(b).Accept report recognizing City of Redding employees who have achieved or will achieve 5, 10, 15, 20, 25, or 30 years of service with the City of Redding as of December 31, 2022.

A MOTION WAS MADE by Council Member Winter, seconded by Council Member Mezzano, that the foregoing items on the Consent Calendar be accepted, acknowledged, adopted, approved, and/or authorized as recommended.

The Vote:

AYES: Council Members – Dacquisto, Mezzano, Resner, Winter, and Schreder NOES: Council Members – None
ABSTAIN: Council Members – None
ABSENT: Council Members – None
Resolution Nos. 2022-102 through 2022-110 are on file in the Office of the City Clerk.

PUBLIC HEARINGS

6.1. Public Hearing - Resolution amending the City of Redding Traffic Control Map to modify the parking zones and rates within Downtown Redding.

Public Works Director Chuck Aukland provided an overview of the Report to City Council (staff report) and a PowerPoint presentation, both incorporated herein by reference.

The hour of 7:32 p.m. having arrived, Mayor Schreder opened the Public Hearing, determined that no one present wished to address this matter, and closed the Public Hearing.

The Affidavit of Publication – Notice of Public Hearing is on file in the Office of the City Clerk.

A discussion among the Council ensued.

A MOTION WAS MADE by Council Member Winter, seconded by Council Member Mezzano, to adopt Resolution No. 2022-111, a resolution of the City Council of the City of Redding to: (1) amend the Traffic Control Map to modify paid parking zones, loading zones, time limited parking zones, no parking zones, and employee parking areas; (2) amend the parking rates for on-street and off-street parking areas; establishing the Employee Parking program, including the employee parking permit rate and the number of employee parking permits available; and (3) find that the action is exempt from review under the California Environmental Quality Act, pursuant to Section 15061(b)(3) – Common Sense Exemption.

The Vote:

AYES: Council Members – Mezzano, Resner, Winter, and Schreder NOES: Council Members – Dacquisto
ABSTAIN: Council Members – None
ABSENT: Council Members – None
Resolution No. 2022-111 is on file in the Office of the City Clerk.

Packet Pg. 18
Attachment: Unofficial Minutes - Regular Meeting of October 18, 2022 (4(a)--Approve City Council Minutes) 129
10/18/2022
REGULAR CALENDAR: REPORTS & COMMUNICATIONS OF DEPARTMENTS,

BOARDS, COMMISSIONS AND COMMITTEES

9.2(b) Memorandum of Understanding - Housing and Homelessness Incentive Program.

Item No. 4.2(b) moved from the Consent Calendar to Regular Calendar at Council Member’s Winter and Mezzano’s request.

City Manager Tippin summarized the Report to City Council (staff report), incorporated herein by reference.

A discussion among the Council ensued.

A MOTION WAS MADE by Council Member Mezzano, seconded by Council Member Winter, to approve the following relative to the Housing and Homelessness Incentive Program (HHIP): (1) authorize the City Manager or designee to negotiate and execute a Memorandum of Understanding with Partnership HealthPlan of California for HHIP incentive payments; (2) authorize the City Manager to execute all subsequent HHIP documents necessary to implement the HHIP; and (3) authorize the City Manager to allocate HHIP incentive payments upon receipt and negotiate and execute agreements with service providers. The Vote: Unanimous Ayes.

9.4(a). Report - Amendments to the short-term rental regulations.

Planning Manager Lily Toy summarized the Report to City Council (staff report) and provided a PowerPoint presentation, both incorporated herein by reference.

Carl Bott thanked the City Council and staff for listening to concerns regarding short-term rentals and offered suggestions related to the appeal period, parking limitations, and time limits for nonconforming rentals to comply.

Susan Murray offered alternate options to the Council and staff regarding short-term rentals related to neighbor notifications, out of town owner response times, etc.

Jeff Byers, Stay Management Group, LLC, and Bruce Anderson opposed the suggested restrictions on short-term rentals and opined that more government oversight is not the answer.

A discussion amongst the Council ensued.

The City Council accepted the report and: (1) provided input regarding suggested modifications to Redding Municipal Code Section 18.43.180 (Short-Term Rentals), relating to criteria for Vacation Rentals and Hosted Homestays to: (a) include limiting density to a 300- to 500-foot radius and requiring a distance of 1000 feet between rentals along the same street; (b) increase notification time for the initial notice of application to 15 business days and increasing time for appeals and objections to 15 business days; (c) include in the Owner Criteria that the owner must be a resident of Shasta County and removed the one-year of ownership stipulation; (d) change the permit criteria to include a maximum of five-bedroom homes eligible for a vacation rental permit; (e) include that the Site Manager maintain a log of all license plates including the make and model of each guests’ vehicle; (f) reduce the response time requirement for Site Managers from 60 minutes to 45 minutes; (g) for legal nonconforming rentals, allow existing approved Vacation Rentals that do not comply with the new criteria (such as density) be required to comply within three years from the effective date of the new ordinance once adopted; (h) allow flexibility for Hosted Homestays regarding the times that the Owner must be onsite when a room is being rented; (i) cap the total number of short term vacation rentals at 400 units; (j) acknowledge that the neighborhood Covenant, Conditions, and Restrictions will be adhered to; (k) added that one person shall not have financial interest in more than two vacation rentals; and (2) directed staff to include the agreed upon modifications noted by the Council, along with any additional staff requests and fee increases to be included in the review by the Planning Commission and the revised Ordinance for future consideration by the Council.

Packet Pg. 19
Attachment: Unofficial Minutes - Regular Meeting of October 18, 2022 (4(a)--Approve City Council Minutes) 130
10/18/2022

9.6(e). Report - City of Redding Ball Field Assessment.

Community Services Director Kim Niemer summarized the Report to City Council (staff report), incorporated herein by reference.

Lee Lamp, Katie Wood, Mike Rossiter, and Dave Jackson expressed their frustration regarding the poor conditions of Big League Dreams, emphasized the loss of revenue from tournaments refusing to play there due to those conditions, and encouraged more youth baseball/softball facilities be made available.

A discussion amongst the Council ensued.

A MOTION WAS MADE by Council Member Resner, seconded by Council Member Mezzano, to accept the report and direct staff to: (1) work with leagues and schools to develop plans to improve City of Redding-owned and school-owned fields; and (2) evaluate the need for a new baseball/softball field complex; and (3) create a plan to address citizen concerns for Council’s consideration at a future meeting.

The Vote: Unanimous Ayes.

9.8(a). Grant - Federal Emergency Management Agency (FEMA) Staffing for Adequate Firefighter and Emergency Response (SAFER).

City Manager Tippin highlighted the Report to City Council (staff report), incorporated herein by reference.

A discussion amongst the Council ensued.

A MOTION WAS MADE by Council Member Mezzano, seconded by Council Member Resner, to accept the FEMA SAFER grant award in the amount of $5,103,090, providing the terms can be modified to hire firefighter positions only; authorize the City Manager to administratively execute the FEMA SAFER grant agreement; administratively add twelve new positions; and appropriate funding relative to the grant.

The Vote: Unanimous Ayes.

SUGGESTIONS FROM COUNCIL MEMBERS RELATIVE TO POTENTIAL TOPICS FOR

FUTURE CITY COUNCIL MEETINGS
At Council Member Winter’s suggestion, a consensus of the Council directed staff to return to a future meeting with information for the Council’s consideration regarding the City of Redding’s policy relative to illegal encampments and large-parcel blight on private property, including possible options for managing property owners who allow this activity.

ADJOURNMENT
There being no further business, at the hour of 9:52 p.m. Mayor Schreder declared the meeting adjourned.

APPROVED:
_______________________________
Kristen Schreder, Mayor
ATTEST:
_______________________________
Sharlene Tipton, Assistant City Clerk
Packet Pg. 20
Attachment: Unofficial Minutes - Regular Meeting of October 18, 2022 (4(a)--Approve City Council Minutes)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Accept City of Redding Accounts Payable Register Nos. 7 and 8; and Payroll Register Nos. 8 and 9.

Fiscal Impact
There is no fiscal impact to accepting the registers.

Alternative Action
The City Council could choose to not accept the registers and provide direction to staff.

Background/Analysis
Attached are the Accounts Payable and Payroll Registers as follows:

Accounts Payable:
(1) Register Number 7 for the period October 1, 2022 – October 14, 2022, in the amount of $7,525,393.74; and Register Number 8 for the period October 15, 2022 – October 31, 2022, in the amount of $17,448,444.68.

Payroll:
(1) Register Number 8 for the period October 2, 2022 – October 15, 2022, in the amount of $4,009,361.15, and Register Number 9 for the period October 16, 2022 – October 29, 2022, in the amount of $3,844,109.74.

Environmental Review
This is not a project defined under the California Environmental Quality Act, and no further action is required.

MEETING DATE: November 15, 2022
ITEM NO. 4(b)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4(b)--City of Redding Accounts Payable and Payroll Registers.

Allyn Feci Clark, Director of
Finance/City Treasurer
Packet Pg. 21
Report to Redding City Council November 3, 2022
Re: 4(b)--Accounts Payable and Payroll Registers Page 2 Council Priority/City Manager Goals
• This agenda item is a routine operational item.

Attachments
Accounts Payable Registers No. 7 & 8 and Payroll Registers No. 8 & 9 (available online) Packet Pg. 22
Packet Pg. 23
Attachment: Accounts Payable Registers No. 7 & 8 and Payroll Registers No. 8 & 9 (available online) (4(b)--Accounts Payable and Payroll Packet Pg. 24
Attachment: Accounts Payable Registers No. 7 & 8 and Payroll Registers No. 8 & 9 (available online) (4(b)--Accounts Payable and Payroll Packet Pg. 25
Attachment: Accounts Payable Registers No. 7 & 8 and Payroll Registers No. 8 & 9 (available online) (4(b)--Accounts Payable and Payroll Packet Pg. 26
Attachment: Accounts Payable Registers No. 7 & 8 and Payroll Registers No. 8 & 9 (available online) (4(b)--Accounts Payable and Payroll Packet Pg. 27
Attachment: Accounts Payable Registers No. 7 & 8 and Payroll Registers No. 8 & 9 (available online) (4(b)--Accounts Payable and Payroll Packet Pg. 28
Attachment: Accounts Payable Registers No. 7 & 8 and Payroll Registers No. 8 & 9 (available online) (4(b)--Accounts Payable and Payroll Packet Pg. 29
Attachment: Accounts Payable Registers No. 7 & 8 and Payroll Registers No. 8 & 9 (available online) (4(b)--Accounts Payable and Payroll Packet Pg. 30
Attachment: Accounts Payable Registers No. 7 & 8 and Payroll Registers No. 8 & 9 (available online) (4(b)--Accounts Payable and Payroll Packet Pg. 31
Attachment: Accounts Payable Registers No. 7 & 8 and Payroll Registers No. 8 & 9 (available online) (4(b)--Accounts Payable and Payroll Packet Pg. 32
Attachment: Accounts Payable Registers No. 7 & 8 and Payroll Registers No. 8 & 9 (available online) (4(b)--Accounts Payable and Payroll Packet Pg. 33
Attachment: Accounts Payable Registers No. 7 & 8 and Payroll Registers No. 8 & 9 (available online) (4(b)--Accounts Payable and Payroll Packet Pg. 34
Attachment: Accounts Payable Registers No. 7 & 8 and Payroll Registers No. 8 & 9 (available online) (4(b)--Accounts Payable and Payroll Packet Pg. 35
Attachment: Accounts Payable Registers No. 7 & 8 and Payroll Registers No. 8 & 9 (available online) (4(b)--Accounts Payable and Payroll Packet Pg. 36
Attachment: Accounts Payable Registers No. 7 & 8 and Payroll Registers No. 8 & 9 (available online) (4(b)--Accounts Payable and Payroll Packet Pg. 37
Attachment: Accounts Payable Registers No. 7 & 8 and Payroll Registers No. 8 & 9 (available online) (4(b)--Accounts Payable and Payroll Packet Pg. 38
Attachment: Accounts Payable Registers No. 7 & 8 and Payroll Registers No. 8 & 9 (available online) (4(b)--Accounts Payable and Payroll Packet Pg. 39
Attachment: Accounts Payable Registers No. 7 & 8 and Payroll Registers No. 8 & 9 (available online) (4(b)--Accounts Payable and Payroll Packet Pg. 40
Attachment: Accounts Payable Registers No. 7 & 8 and Payroll Registers No. 8 & 9 (available online) (4(b)--Accounts Payable and Payroll Packet Pg. 41
Attachment: Accounts Payable Registers No. 7 & 8 and Payroll Registers No. 8 & 9 (available online) (4(b)--Accounts Payable and Payroll Packet Pg. 42
Attachment: Accounts Payable Registers No. 7 & 8 and Payroll Registers No. 8 & 9 (available online) (4(b)--Accounts Payable and Payroll Packet Pg. 43
Attachment: Accounts Payable Registers No. 7 & 8 and Payroll Registers No. 8 & 9 (available online) (4(b)--Accounts Payable and Payroll Packet Pg. 44
Attachment: Accounts Payable Registers No. 7 & 8 and Payroll Registers No. 8 & 9 (available online) (4(b)--Accounts Payable and Payroll Packet Pg. 45
Attachment: Accounts Payable Registers No. 7 & 8 and Payroll Registers No. 8 & 9 (available online) (4(b)--Accounts Payable and Payroll Packet Pg. 46
Attachment: Accounts Payable Registers No. 7 & 8 and Payroll Registers No. 8 & 9 (available online) (4(b)--Accounts Payable and Payroll Packet Pg. 47
Attachment: Accounts Payable Registers No. 7 & 8 and Payroll Registers No. 8 & 9 (available online) (4(b)--Accounts Payable and Payroll Packet Pg. 48
Attachment: Accounts Payable Registers No. 7 & 8 and Payroll Registers No. 8 & 9 (available online) (4(b)--Accounts Payable and Payroll Packet Pg. 49
Attachment: Accounts Payable Registers No. 7 & 8 and Payroll Registers No. 8 & 9 (available online) (4(b)--Accounts Payable and Payroll Packet Pg. 50
Attachment: Accounts Payable Registers No. 7 & 8 and Payroll Registers No. 8 & 9 (available online) (4(b)--Accounts Payable and Payroll Packet Pg. 51
Attachment: Accounts Payable Registers No. 7 & 8 and Payroll Registers No. 8 & 9 (available online) (4(b)--Accounts Payable and Payroll Packet Pg. 52
Attachment: Accounts Payable Registers No. 7 & 8 and Payroll Registers No. 8 & 9 (available online) (4(b)--Accounts Payable and Payroll Packet Pg. 53
Attachment: Accounts Payable Registers No. 7 & 8 and Payroll Registers No. 8 & 9 (available online) (4(b)--Accounts Payable and Payroll Packet Pg. 54
Attachment: Accounts Payable Registers No. 7 & 8 and Payroll Registers No. 8 & 9 (available online) (4(b)--Accounts Payable and Payroll Packet Pg. 55
Attachment: Accounts Payable Registers No. 7 & 8 and Payroll Registers No. 8 & 9 (available online) (4(b)--Accounts Payable and Payroll Packet Pg. 56
Attachment: Accounts Payable Registers No. 7 & 8 and Payroll Registers No. 8 & 9 (available online) (4(b)--Accounts Payable and Payroll Packet Pg. 57
Attachment: Accounts Payable Registers No. 7 & 8 and Payroll Registers No. 8 & 9 (available online) (4(b)--Accounts Payable and Payroll Packet Pg. 58
Attachment: Accounts Payable Registers No. 7 & 8 and Payroll Registers No. 8 & 9 (available online) (4(b)--Accounts Payable and Payroll Packet Pg. 59
Attachment: Accounts Payable Registers No. 7 & 8 and Payroll Registers No. 8 & 9 (available online) (4(b)--Accounts Payable and Payroll Packet Pg. 60
Attachment: Accounts Payable Registers No. 7 & 8 and Payroll Registers No. 8 & 9 (available online) (4(b)--Accounts Payable and Payroll Packet Pg. 61
Attachment: Accounts Payable Registers No. 7 & 8 and Payroll Registers No. 8 & 9 (available online) (4(b)--Accounts Payable and Payroll Packet Pg. 62
Attachment: Accounts Payable Registers No. 7 & 8 and Payroll Registers No. 8 & 9 (available online) (4(b)--Accounts Payable and Payroll Packet Pg. 63
Attachment: Accounts Payable Registers No. 7 & 8 and Payroll Registers No. 8 & 9 (available online) (4(b)--Accounts Payable and Payroll Packet Pg. 64
Attachment: Accounts Payable Registers No. 7 & 8 and Payroll Registers No. 8 & 9 (available online) (4(b)--Accounts Payable and Payroll Packet Pg. 65
Attachment: Accounts Payable Registers No. 7 & 8 and Payroll Registers No. 8 & 9 (available online) (4(b)--Accounts Payable and Payroll Packet Pg. 66
Attachment: Accounts Payable Registers No. 7 & 8 and Payroll Registers No. 8 & 9 (available online) (4(b)--Accounts Payable and Payroll Packet Pg. 67
Attachment: Accounts Payable Registers No. 7 & 8 and Payroll Registers No. 8 & 9 (available online) (4(b)--Accounts Payable and Payroll Packet Pg. 68
Attachment: Accounts Payable Registers No. 7 & 8 and Payroll Registers No. 8 & 9 (available online) (4(b)--Accounts Payable and Payroll Packet Pg. 69
Attachment: Accounts Payable Registers No. 7 & 8 and Payroll Registers No. 8 & 9 (available online) (4(b)--Accounts Payable and Payroll Packet Pg. 70
Attachment: Accounts Payable Registers No. 7 & 8 and Payroll Registers No. 8 & 9 (available online) (4(b)--Accounts Payable and Payroll Packet Pg. 71
Attachment: Accounts Payable Registers No. 7 & 8 and Payroll Registers No. 8 & 9 (available online) (4(b)--Accounts Payable and Payroll Packet Pg. 72
Attachment: Accounts Payable Registers No. 7 & 8 and Payroll Registers No. 8 & 9 (available online) (4(b)--Accounts Payable and Payroll Packet Pg. 73
Attachment: Accounts Payable Registers No. 7 & 8 and Payroll Registers No. 8 & 9 (available online) (4(b)--Accounts Payable and Payroll

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize and approve the following actions:
(1) Authorize the City Manager, or designee, to negotiate and draft an amendment to the Consulting and Professional Services Contract (C-9479) with No Boundaries Transitional Housing, Inc., increasing the contract by $59,360 and thereby increasing the total amount of the contract to $294,360;
(2) Authorize the City Manager to execute the amendment and any subsequent amendments that extend the contract within available budgeted funds; and (3) Find the project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(d) Existing Facilities.

Fiscal Impact
The $59,360 increase will be funded from a combination of Housing Division grant funds, which include: Permanent Local Housing Allocation funds, Successor Housing Agency funds, and Affordable Housing Loan Funds. There is no impact to the General Fund.

Alternative Action
The City Council (Council) may choose not to authorize the negotiation and drafting of a contract amendment. This would limit the ability of the vendor to negotiate additional supportive housing units.

MEETING DATE: November 15, 2022
ITEM NO. 4.2(a)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.2(a)--Approve First Amendment to the Consulting and Professional Services Contract (C-9479) with No Boundaries Transitional Housing Inc.

Steve Bade, Assistant City
Manager
Packet Pg. 74
Report to Redding City Council November 7, 2022
Re: 4.2(a)--Approve Amendment with No Boundaries Transitional Housing, Inc. Page 2 Background/Analysis
The City has been working on several initiatives to assist the un-homed in our community while also protecting sensitive habitats. One important initiative involves increasing the number of low barrier shelters with wrap-around services and/or case management. On August 2, 2022, the Council authorized the City Manager to negotiate a Consulting and Professional Services Contract (Contract) with a non-profit provider for a term of six months in an amount no-toexceed $235,000. The City executed the contract with No Boundaries Transitional Housing, Inc., (Provider) on September 14, 2022. The emergency occupancy services included 32 supportive housing units with a total of 50 beds. At this time, those housing units are at full capacity.

City staff was contacted by the Provider requesting to increase the number of units from 32 to 46, which would provide 26 additional beds and offer additional support to the Crisis Intervention Response Team (CIRT) and its efforts to house the unsheltered within the community. The 14 additional units and the associated costs are the subject of the amendment.

Environmental Review
This project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (d) (existing facilities). Authorization of the Contract will not result in physical alteration of the environment, and the action has no potential to have a significant effect on the environment. In addition, the National Environmental Policy Act does not apply to this project as federal funds are not be expended in this project.

Council Priority/City Manager Goals
• Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
• Public Safety – “Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding.” Attachments
DRAFT First Amendment (C-9479)
Agreement - No Boundaries Transitional Housing Inc (C-9479) Packet Pg. 75
First Amendment to the No Boundaries Contract No. 9479

FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AND CONSULTING AGREEMENT with No Boundaries Transitional Housing, (C-9479) The Professional Services and Consulting Agreement (“Agreement”) dated September 14, 2022, between the City of Redding (“City”) and No Boundaries Transitional Housing, Inc. (“Consultant”) is hereby amended as follows:

Section 2.A is hereby amended to read in its entirety as follows:

A. City shall pay Consultant for services rendered pursuant to this Contract, at the times and in the manner set forth in Exhibit B, attached and incorporated herein, in a total amount not to exceed Two Hundred Ninety-Four Thousand Three-Hundred Sixty and no/100 ($294,360). This sum includes all expenses incurred by Consultant that are specifically associated with the provision of services under this Contract. The payments specified herein shall be the only payments to be made to Consultant for services rendered pursuant to this Contract. The sum set forth herein is intended to compensate Consultant for all services set forth in this Contract including, but not limited to, all supportive services and lodging set forth in this Contract.

Section 4. is hereby amended to read as follows:

L. Waivers and Amendments. No waivers, changes, amendments or alterations shall be effective unless in writing and signed by all parties. However, minor amendments which do not result in a substantial or functional change to the original intent of the Agreement may be agreed to in writing between Owner/Operator and the City Manager or designee. Minor amendments include changes in the budget that do not exceed an amount greater than thirty (30%) above the last budget formally adopted by City Council.

Exhibit A is hereby deleted and replaced with Exhibit 7 attached hereto.

Exhibit B is hereby deleted and replaced with Exhibit 9 attached hereto.

All other terms and conditions of the Agreement shall remain in full force and effect.

The Effective Date of this First Amendment to the Professional Services and Consulting Agreement with Consultant shall be November 15, 2022.

THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK
Packet Pg. 76
Attachment: DRAFT First Amendment (C-9479) (4.2(a)--Approve Amendment with No Boundaries Transitional Housing, Inc.) First Amendment to the No Boundaries Contract No. 9479
IN WITNESS WHEREOF, the City and the Developer have executed this First Amendment to the Development Agreement on the respective dates set forth below:

City of Redding, a municipal corporation
Date:___________________
By: Barry Tippin, City Manager
ATTEST:
_________________________
By: Pamela Mize, City Clerk
APPROVED AS TO FORM:
_____________________________________
By: Barry E. DeWalt, City Attorney
CONSULTANT, a non-profit benefit corporation
______________________________________
By: Christine Cage, President – No Boundaries
Transitional Housing, Inc.

Tax I.D. No: 82-0969989
Packet Pg. 77
Attachment: DRAFT First Amendment (C-9479) (4.2(a)--Approve Amendment with No Boundaries Transitional Housing, Inc.) First Amendment to the No Boundaries Contract No. 9479
Exhibit A
Consultant shall provide the services at the time, place and in the manner specified within this Exhibit.

SECTION 1. EMERGENCY OCCUPANCY SERVICES
Consultant will operate the Project as detailed in this Contract for 76 beds for unsheltered clientele. Consultant shall provide a support system of multiple resources and specialized services coordinated to assist guests in obtaining and maintaining stable housing and selfsufficiency.

A. Eligible guests are homeless adults, over the age of 18, who have documented homeless status within the City of Redding.

B. Consultant will follow agreed upon policy outlined below and track all those turned away for not meeting criteria.
o Individual must reside in City of Redding for a minimum of 15 days to establish residency
o Individuals must provide verification of residency with one of the following methods: picture I.D. with City of Redding address; proof of mail service in City of Redding; entitlements received in City of Redding (food stamps, SSI, Unemployment Benefits, General Relief etc.); receiving medical or Mental Health Care in City of Redding, ASOC or other provider; recent utility bill in City of Redding.

C. Consultant’s first priority is to take individuals into the Project referred by the City of Redding’s Crisis Intervention Response Team (CIRT). Consultant’s second priority is to take referred individuals through the NorCal Continuum of Care (NorCal COC) Homeless Management Information System (HMIS) and Coordinated Entry, a centralized service people experiencing homelessness access to have to obtain a referral to Emergency Housing and/or be placed a centralized housing list. All new guests entering the program must have a referral from either CIRT or Coordinated Entry that is valid within the past 30 days and present in person at the emergency occupancy for intake and verified eligibility. In addition to ensuring all guests meet program eligibility requirements, Consultant will utilize the Vulnerability Index, a standardized assessment tool utilized by the NorCal Continuum of Care, to ensure the most vulnerable are served. When emergency occupancy is at capacity, eligible individuals will be placed on a waitlist which Consultant shall maintain.

D. Consultant will have subcontractors or staff on site, at the emergency occupancy, at all times. The paid subcontractors or staff will have the responsibility for intake, assessment, data collection, life safety monitoring, crisis intervention, and daily shift/activity logs.

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Attachment: DRAFT First Amendment (C-9479) (4.2(a)--Approve Amendment with No Boundaries Transitional Housing, Inc.) First Amendment to the No Boundaries Contract No. 9479
E. Consultant will have a Lead Program Manager who will have the responsibility of overseeing intake, assessment, data collection, life safety monitoring, crisis intervention, and daily shift/ activity logs.

F. Services will include a 24 hour/day, 7 days per week program that provides a support system of specialized case management services to connect clients to resources and help resolve homelessness.

G. In addition to emergency occupancy, case-management and information and referral services, the program will include:
▪ Three meals per day. Any prepared food will be handled, served and stored under sanitary conditions that meet required health standards, including all environmental health laws and regulations regarding preparation and service. ▪ Laundry services. Sanitary procedures will be established and maintained for washing clothes and maintaining emergency occupancy facilities. ▪ Blankets, sleeping bags, and linens to guests as needed, maintained clean and free of parasitic infestations.
▪ Cots or beds, clean and well maintained.
▪ Restrooms and showers during operating hours. At a minimum, hot water, clean towels, soap and shampoo must be provided for daily showers.

Consultant will provide other hygiene necessities, e.g., toothbrushes, feminine hygiene products.

H. Consultant must develop an individualized assessment and referral plan for each client. Such plan must include a comprehensive needs assessment. This assessment will then be used to triage and subsequently appropriately case manage, refer and connect clients to various programs across the entire spectrum of care in our community. This desired model will require knowledge of all programs serving homeless individuals, as well as close, collaborative relationships with the provider community. It is desired that the services listed below are coordinated through case management:
▪ Permanent housing
▪ Primary health services
▪ Mental health services
▪ Alcohol and substance abuse treatment
▪ Mainstream benefits programs
▪ Veterans’ services
▪ Employment services
▪ Probation and Parole services
▪ Collaborative Courts
I. Consultant shall have written case management procedures and forms that include the following:
▪ A comprehensive needs assessment. The goal of a comprehensive assessment is to determine the client’s medical, physical, mental, psychosocial, and emotional health; substance use, domestic violence, education, and Packet Pg. 79
Attachment: DRAFT First Amendment (C-9479) (4.2(a)--Approve Amendment with No Boundaries Transitional Housing, Inc.) First Amendment to the No Boundaries Contract No. 9479
employment history; housing readiness; and legal and financial circumstances; and strengths and needs.
▪ Referral procedures. Consultant shall establish referral and follow-up procedures to confirm all referrals made to other services. Documentation of referrals made and referral confirmation must be maintained in client files. ▪ Mainstream benefits. Consultant shall establish procedures for screening participants at program entry and intake for eligibility for mainstream benefits, particularly relative to Supplemental Security Income (SSI) and/or Social Security Disability Insurance (SSDI), and must assist participants in applying for mainstream benefits for which they are eligible. ▪ Employment Development/Placement Programs. Consultant shall establish and maintain effective working relationships with employment programs and shall assist clients in participating in services to prepare for and obtain housing.
▪ Progress notes. Consultant shall implement a process for follow-up contacts for six (6) months (e.g., phone calls, office visits, etc.) with those clients that have achieved successful housing placement goals, and adequately document the follow-up contacts in the client files.

J. Responding appropriately to emergencies, Consultant shall call 911 when appropriate and report all emergency incidents to the designated City of Redding Contract Representative immediately. Additionally, Consultant will provide a hard copy, Incident Report and will include any other supporting documentation.

K. Guests will not be allowed to enter and exit the emergency occupancy after curfew without prior approval. Consultant, subcontractor or staff will keep record of those guests who present a pattern of such behavior. A list of individuals will be developed to ensure that anyone who has been deemed inappropriate for services will not be allowed entry. The list will be kept and available for law enforcement staff and HHS staff to review.

L. After hours entry will only be available to personnel who may bring an individual to the emergency occupancy for services if bed space allows.

M. Consultant must maintain a visitor log requiring all visitors to sign in and out when entering and exiting the Project.

SECTION 2. EMERGENCY OCCUPANCY LOCATION
A. Consultant shall obtain exclusive right to occupy by virtue of a lease or other similar legal obligation with property owner, Tera Sahara, Inc., (Owner) 46 (forty-six) rooms consisting of 76 beds located at 2731 Bechelli Lane, Redding, CA (Premises). The Consultant shall operate emergency occupancy services detailed under item A. Emergency Occupancy Services at this location.

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Attachment: DRAFT First Amendment (C-9479) (4.2(a)--Approve Amendment with No Boundaries Transitional Housing, Inc.) First Amendment to the No Boundaries Contract No. 9479
B. The Lease of the Premises shall commence on the date this agreement is signed by the City and shall continue for six months or upon a declaration of the City of Redding that use of the premises is no longer necessary to protect the life, health and safety of the public whichever occurs first and unless otherwise terminated in accordance with the terms and conditions of this agreement.

C. Room payments shall be based on the daily room rate of FORTY AND 00/100 DOLLARS ($40.00) per room during the term of this Agreement. Owner shall provide a monthly invoice to the Consultant based on each room to be occupied, multiplied by the number of days to be occupied in that month, and then multiplied by the daily room rate. Consultant shall provide this verification to the Contract Representative for payment as specified in this agreement.

D. Consultant shall ensure that the Owner, at Owner's sole cost and expense, shall furnish normal and standard hotel operation functions including but not limited to the following services, utilities, and supplies and also to the "common" building areas (if any) such as lobbies, elevators, stairways, corridors, etc., if any:

1. Sewer, trash disposal, and water service, including both hot and cold water to the lavatories.

2. Elevator (if any) service.

3. Electricity and/or gas as necessary to provide power for heating, ventilating, and air conditioning, and electrical or gas service as needed for County's operations.

4. Linen/terry cloth and laundry services.

5. Standard hotel housekeeping/janitorial services at not less than every three days.

6. Toiletries including, shampoo, conditioner, soap, toilet paper, and tissues.

7. Pest control for any pests that may negatively affect the health, safety and peaceful enjoyment of the Project by participants.

In the event of failure by the Owner to furnish any of the above services or utilities in a satisfactory manner, the Consultant may furnish the same at its own cost; and, in addition to any other remedy the Consultant may have.

E. During the term of this Occupancy Agreement, the Consultant shall maintain the occupied premises in good repair and tenantable condition and shall be responsible for any damage to the units from occupancy of the units under this Agreement.

F. If the occupied premises are totally or partially destroyed by fire or other casualty, this Contract may terminate at the sole discretion of the City.

SECTION 3. CONDITIONS
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Attachment: DRAFT First Amendment (C-9479) (4.2(a)--Approve Amendment with No Boundaries Transitional Housing, Inc.) First Amendment to the No Boundaries Contract No. 9479
The parties agree that the intent of this Agreement is for Consultant to provide emergency occupancy and services 24 hours a day, 7 days a week for up to 76 (seventy-six) beds for homeless adults at the specified Premises.

A. Consultant shall provide all services consistent with this Contract.

B. Consultant agrees to participate in community meetings as requested by City, including the monthly Shasta Advisory Board of the NorCal COC meeting presently being held at Redding City Hall, located at 777 Cypress Avenue, Caldwell Park Conference Room, second floor, the second Tuesday of each month.

C. Consultant shall provide at least one (1) management level representative to attend emergency occupancy stakeholder meetings as requested by the CITY.

D. Consultant must participate in the Shasta Advisory Board of the NorCal Continuum of Care and identify one staff member to act as HMIS liaison.

E. Consultant will post, and at entry to the program will provide to each guest, a copy of rules of conduct and consequences for violations. Grievance policy will be posted for guests to view.

F. City retains the right to enter the Premises and other portions of the Premises at any time.

G. No alcohol, weapons, or illegal drugs are permitted in the building, with the exception of law enforcement which are lawfully entitled to carry weapons as part of their duties. Consultant will provide a secured cabinet in which to safely secure any guest property deemed to be questionable as a potential weapon. Each guest, upon entry, will be questioned as to whether they are in possession of any of these prohibited items. Those guests will have an opportunity to secure or dispose of said contraband prior to entry into the facility. Additionally, a visual assessment of each person and possessions will be done by staff to ensure compliance. Any subsequent violation of said rules will result in eviction and placement on the list identifying evicted guests.

H. Consultant shall allow law enforcement access to the facility, guest list, and any other nonconfidential information at all times.

I. Consultant and Consultant’s officers, agents, and employees shall observe all security regulations/instructions issued by City.

J. Consultant will perform 4 interior security checks every hour 24 hours/day, 7 days per week and 1 perimeter security check every hour during daylight hours, 7 days per week. Consultant will ensure that no loitering shall be permitted in or around the emergency occupancy site.

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Attachment: DRAFT First Amendment (C-9479) (4.2(a)--Approve Amendment with No Boundaries Transitional Housing, Inc.) First Amendment to the No Boundaries Contract No. 9479
K. Consultant shall provide sufficient subcontractors or staffing to provide the services set forth in this Services Agreement. Consultant agrees to have subcontractors or staff on site at all times that is trained in Basic First Aid and CPR, Mental Health First Aid & Screening, and drug and alcohol recognition training.

All staff must be trained within the first year of hire.

L. Consultant warrants that it is knowledgeable of and in compliance with California Government Code Section 8350 et seq. regarding a drug free workplace.

M. Consultant will provide a written critical incident report to the Contract Representative within 48 hours of any incident involving law enforcement, fire or paramedic response, violence, major theft, and on-site drug or alcohol use.

N. Consultant will perform monthly evacuation drills with documentation available to Contract Representative upon request.

O. Consultant will ensure the health and safety of guests and staff by having a no violence policy. Acts of violence are grounds for immediate expulsion and condition of return to the program is a case conference and safety evaluation of the staff and residents.

P. Consultant will provide accommodations in response to Public Health emergencies, including adequate space to isolate those exposed or infected with transmittable diseases, and engagement in Public Health regulatory measures.

Q. Consultant will submit any significant changes to policies and procedures related to emergency occupancy operations to City for approval prior to implementation.

The remainder of this page intentionally left blank.

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Attachment: DRAFT First Amendment (C-9479) (4.2(a)--Approve Amendment with No Boundaries Transitional Housing, Inc.) First Amendment to the No Boundaries Contract No. 9479
Exhibit B
SECTION 1. PAYMENT PROVISIONS
Summary cost reporting documentation must be submitted with invoices and all back up documentation retained for five years.

Consultant will be paid in accordance with the total budget stipulated as follows and subject to any limitations and specifics contained in this Contract and specific regulations:

Project Cost Amount
Room Rental plus misc. costs ($40 x number
of rooms x number of days in a month
agreed upon during contract period)
$293,360
HMIS license $1,000
Total $294,360
Payments will not be made by City on an invoice unless the previous month’s data has been submitted by Consultant and approved by City.

This budget is subject to modification with approval of the City Contract Representative, not to exceed the total payment amount as indicated in Section 2 of the main Contract.

Consultant agrees to provide City with reports that may be required by County, State or Federal agencies for compliance with this Contract including and not limited to:

1. Consultant is required to enter each resident or provide to City Representative the requested HMIS, Coordinated Entry or Project paperwork as shown in Exhibit C. This includes a completed a valid release of information from the program participant so that information may be inputted into HMIS within 24 hours upon entry and exit. Failure to input or provide complete, accurate and timely client and program information into HMIS may result in payment delay. Consultant acknowledges and agrees to any training necessary to accurately enter data into the HMIS and Coordinated Entry systems. The HMIS and Coordinated Entry systems are maintained by the NorCal COC’s Lead Agency.

The Lead Agency’s contact information is Shasta County Housing, 1450 Court Street, Suite 108, Redding, CA 96001, 530.225.5160 or [email protected]

2. Consultant shall submit monthly reports to the Contract Representative using the required City format and the Homeless Management Information System (HMIS). Consultant will provide monthly reporting on requested data outcomes and demographics by the 5th of each month.

3. Consultant will track the following performance measures, which are the minimum goals for emergency housing operations and are subject to change at the discretion of the Packet Pg. 84
Attachment: DRAFT First Amendment (C-9479) (4.2(a)--Approve Amendment with No Boundaries Transitional Housing, Inc.) First Amendment to the No Boundaries Contract No. 9479
Contract Representative based on evidence-based practices for the population served and recommendations of the U.S. Department of Housing and Urban Development:
• Number of client transitioned into transitional or permanent housing • Number of clients with mental health, physical disability and/or substance use • Number of clients who complete a needs assessment and case management plan • Number of clients who exited with employment income
• Number of clients who access to benefits
• Number of past clients who had transitioned to housing and returned to the shelter • Number of clients on a waitlist to receive emergency housing 1.4. Consultant will also track:
• Number of breathalyzer and drug tests administered, and number failed for each • Number of clients turned away for failed breathalyzer, failed drug test, and/or out of City residency.

4. Consultant may be requested to provide reports out of HMIS to Contract Representative.

5. Consultant shall provide client specific data as requested by City.

6. Consultant shall enter into an agreement with the Owner as specified in Exhibit A. City shall have the right to pay the Owner directly for room rentals at the Premises rather than paying the Contractor. Said payment shall satisfy the City’s obligation to Consultant for payment under this Contract. Such payment will reduce the financial obligation of this contract as though payment was made directly to Contractor.

Packet Pg. 85
Attachment: DRAFT First Amendment (C-9479) (4.2(a)--Approve Amendment with No Boundaries Transitional Housing, Inc.)

PAMELA MIZE, CITY CLERK

SHARLENE TIPTON, ASSISTANT CITY CLERK
530.225.4447
530. 225. 4463 FAX

CITY OF REDDING
777 Cypress Avenue, Redding, CA 96001
PO BOX 496071, Redding, CA 96049- 6071
cityofredding. org
September 15, 2022
No Boundaries Transitional Housing, Inc.

Attn: Christine Cage, President
1703 Kenyon Drive
Redding, CA 96001
RE: Consulting and Professional Services Contact — C- 9479 Dear Christine Cage,
Enclosed please find the fully executed original zn of the above referenced Consulting and Professional Services Contract by and between the City of Redding and No Boundaries Transitional Housing, Inc. regarding emergency occupancy and supportive services for homeless services within the City of Redding.

If you have any questions regarding this agreement, or if we can be of assistance, please contact Redding Electric Utility at ( 530) 339- 7300.

Sincerely,
zy
Ainb-cr DalYog'get-to ---- --
Executive Assistant
Enclosure
cc: Jenny Hui
Nicole Smith
Ellen Grannis
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Attachment: Agreement - No Boundaries Transitional Housing Inc (C-9479) (4.2(a)--Approve Amendment with No Boundaries Transitional

CITY OF REDDING
THIS CONTRACT is made at Redding, California, by and between the City of Redding (" City"), a municipal corporation, and No Boundaries Transitional Housing, Inc. (" Consultant") for the purpose of providing the emergency occupancy and supportive services ( Project) for homeless persons within the City of Redding.

WHEREAS, City does not have sufficient personnel to perform the services required herein thereby necessitating this Contract for personal services.

NOW, THEREFORE, the Parties covenant and agree, for good consideration hereby acknowledged, as follows:

SECTION 1. CONSULTANT SERVICES
Subject to the terms and conditions set forth in this Contract, Consultant shall provide to City the services described in Exhibit A, attached and incorporated herein. Consultant shall provide the services at the time, place and in the manner specified in Exhibit A and shall utilize all forms attached and incorporated herein in Exhibit C.

SECTION 2. COMPENSATION AND REIMBURSEMENT OF COSTS
A. City shall pay Consultant for services rendered pursuant to this Contract, at the times and in the manner set forth in Exhibit B, attached and incorporated herein, in a total amount not to exceed Two Hundred Thirty -Five Thousand and no/ 100 235, 000). This sum includes all expenses incurred by Consultant that are specifically associated with the provision of services under this Contract. The payments specified herein shall be the only payments to be made to Consultant for services rendered pursuant to this Contract. The sum set forth herein is intended to compensate Consultant for all services set forth in this Contract including, but not limited to, all supportive services and lodging set forth in this Contract.

B. Consultant shall submit monthly invoices to City for services pursuant to Exhibits A and B included within this Contract. All invoices shall be itemized to reflect the billing rate for each room and services provided.

C. All correct, complete and undisputed invoices sent by Consultant to City shall be paid within thirty ( 30) calendar days of receipt. Should the Consultant wish to be paid via electronic fund transfer, additional completed forms not specified within the Contract but required by the City of Redding Finance and Treasury Departments would be required to be completed by Consultant and approved prior to payment in this manner.

Consulting and Professional Services Agreement
Rev. 6/ 15
A
Page I
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Attachment: Agreement - No Boundaries Transitional Housing Inc (C-9479) (4.2(a)--Approve Amendment with No Boundaries Transitional SECTION 3. TERM AND TERMINATION
A. Consultant shall commence work on or about September 1, 2022 and complete said work no later than February 28, 2023. Time is of the essence.

B. If Consultant fails to perform its duties to the satisfaction of City, or if Consultant fails to fulfill in a timely and professional manner its obligations under this Contract, then City shall have the right to terminate this Contract effective immediately upon City giving written notice thereof to Consultant.

C. Either Party may terminate this Contract without cause on thirty ( 30) calendar days' written notice. Notwithstanding the preceding, if the term set forth in Section 3. A. of this Contract exceeds ninety ( 90) calendar days in duration, Consultant' s sole right to terminate shall be limited to termination for cause.

D. Consultant hereby acknowledges and agrees that the obligation of City to pay under this Contract is contingent upon the availability of City' s funds which are appropriated or allocated by the City Council. Should the funding for the project and/ or work set forth herein not be appropriated or allocated by the City Council, City may terminate this Agreement by furnishing at least thirty (30) calendar days' written notice of its intention to terminate. In the event of a termination pursuant to this subdivision, Consultant shall not be entitled to a remedy of acceleration of payments due over the term ofthis Agreement. The Parties acknowledge and agree that the power to terminate described herein is required by Article 16, Section 18, of the California Constitution, and that constitutional provision supersedes any law, rule, regulation or statute which conflicts with the provisions of this Section.

E. In the event that City gives notice of termination, Consultant shall promptly provide to City any and all finished and unfinished reports, data, studies, photographs, charts or other work product prepared by Consultant pursuant to this Contract. City shall have full ownership, including, but not limited to, intellectual property rights, and control of all such finished and unfinished reports, data, studies, photographs, charts or other work product.

F. In the event that City terminates the Contract, City shall pay Consultant the reasonable value of services rendered by Consultant pursuant to this Contract; provided, however, that City shall not in any manner be liable for lost profits which might have been made by Consultant had Consultant completed the services required by this Contract. Consultant shall, not later than ten ( 10) calendar days after termination of this Contract by City, furnish to City such financial information as in the judgment of the City' s representative is necessary to determine the reasonable value of the services rendered by Consultant.

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Attachment: Agreement - No Boundaries Transitional Housing Inc (C-9479) (4.2(a)--Approve Amendment with No Boundaries Transitional G. In no event shall the termination or expiration of this Contract be construed as a waiver of any right to seek remedies in law, equity or otherwise for a Party' s failure to perform each obligation required by this Contract.

SECTION 4. MISCELLANEOUS TERMS AND CONDITIONS OF CONTRACT A. City shall make its facilities accessible to Consultant as required for Consultant' s performance of its services under this Contract, and, upon request of Consultant, provide labor and safety equipment as required by Consultant for such access.' B. Pursuant to the City' s business license ordinance, Consultant shall obtain a City business license prior to commencing work.

C. Consultant represents and warrants to City that it has all licenses, permits, qualifications and approvals of any nature whatsoever that are legally required for Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Contract any licenses, permits and approvals that are legally required for Consultant to practice its profession.

D. Consultant shall, during the entire term of this Contract, be construed to be an independent Consultant and nothing in this Contract is intended, nor shall it be construed, to create an employer/ employee relationship, association, joint venture relationship, trust or partnership or to allow City to exercise discretion or control over the professional manner in which Consultant performs under this Contract. Any and all taxes imposed on Consultant' s income, imposed or assessed by reason of this Contract or its performance, including but not limited to sales or use taxes, shall be paid by Consultant. Consultant shall be responsible for any taxes or penalties assessed by reason of any claims that Consultant is an employee of City. Consultant shall not be eligible for coverage under City' s workers' compensation insurance plan, benefits under the Public Employee Retirement System or be eligible for any other City benefit.

E. No provision ofthis Contract is intended to, or shall be for the benefit of, or construed to create rights in, or grant remedies to, any person or entity not a party hereto.

F. No portion of the work or services to be performed under this Contract shall be assigned, transferred, conveyed or subcontracted without the prior written approval of City. Consultant may use the services of independent Consultants and sub - Consultants to perform a portion of its obligations under this Contract with the prior written approval of City. Independent Consultants and sub -Consultants shall be provided with a copy of this Contract and Consultant shall have an affirmative duty to assure that said independent Consultants and sub -Consultants comply with the same and agree to be bound by its terms. Consultant shall be the responsible party with respect to all actions of its independent Consultants and sub -Consultants, and Consulting and Professional Services Agreement Page 3
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Attachment: Agreement - No Boundaries Transitional Housing Inc (C-9479) (4.2(a)--Approve Amendment with No Boundaries Transitional shall obtain such insurance and indemnity provisions from its Consultants and sub - Consultants as City' s Risk Manager shall determine to be necessary.

G. Consultant, at such times and in such form as City may require, shall furnish City with such periodic reports as it may request pertaining to the work or services undertaken pursuant to this Contract, the costs or obligations incurred or to be incurred in connection therewith, and any other matters covered by this Contract.

H. Co ' nsultant shall maintain accounts and records, including personnel, property and financial records, adequate to identify and account for all costs pertaining to this Contract and such other records as may be deemed necessary by City to assure proper accounting for all project funds. These records shall be made available for audit purposes to state and federal authorities, or any authorized representative of City.

Consultant shall retain such records for five ( 5) years after the expiration of this Contract, unless prior permission to destroy them is granted by City.

I. Consultant shall perform all services required pursuant to this Contract in the manner and according to the standards observed by a competent practitioner of Consultant' s profession. All products of whatsoever nature which Consultant delivers to City pursuant to this Contract shall be prepared in a professional manner and conform to the standards of quality normally observed by a person practicing the profession of Consultant and its agents, employees and sub -Consultants assigned to perform the services contemplated by this Contract.

J. All completed reports and other data or documents, or computer media including diskettes, and other materials provided or prepared by Consultant in accordance with this Contract are the property of City, and may be used by City. City shall have all intellectual property rights including, but not limited to, copyright and patent rights, in said documents, computer media, and other materials provided by Consultant. City shall release, defend, indemnify and hold harmless Consultant from all claims, costs, expenses, damage or liability arising out of or resulting from City' s use or modification of any reports, data, documents, drawings, specifications or other work product prepared by Consultant, except for use by City on those portions ofthe City' s project for which such items were prepared.

K. Consultant, including its employees, agents, and sub -Consultants, shall not maintain or acquire any direct or indirect interest that conflicts with the performance of this Contract. Consultant shall comply with all requirements of the Political Reform Act Government Code § 8100 et seq.) and other laws relating to conflicts of interest, including the following: 1) Consultant shall not make or participate in a decision made by City if it is reasonably foreseeable that the decision may have a material effect on Consultant' s economic interest, and 2) if required by the City Attorney, Consultant shall file financial disclosure forms with the City Clerk.

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Attachment: Agreement - No Boundaries Transitional Housing Inc (C-9479) (4.2(a)--Approve Amendment with No Boundaries Transitional SECTION S. INSURANCE
A. Unless modified in writing by City' s Risk Manager, Consultant shall maintain the following noted insurance during the duration of the Contract:

Coverage Required Not Required
Commercial General Liability x
Comprehensive Vehicle Liability X
Workers' Compensation and Employers' Liability X
Professional Liability ( Errors and Omissions) x
Place an " x" in the appropriate box)
B. Coverage shall be at least as broad as:

Insurance Services Office form number CG -0001, Commercial General Liability Insurance, in an amount not less than $ 1, 000, 000 per occurrence and 2, 000, 000 general aggregate for bodily injury, personal injury and property damage;

2. Insurance Services Office form number CA -0001 ( Ed. 1/ 87), Comprehensive Automobile Liability Insurance, which provides for total limits of not less than $ 1, 000,000 combined single limits per accident applicable to all owned, non -owned and hired vehicles;
Statutory Workers' Compensation required by the Labor Code of the State of California and Employers' Liability Insurance in an amount not less than 1, 000, 000 per occurrence. Both the Workers' Compensation and Employers' Liability policies shall contain the insurer' s waiver of subrogation in favor of City, its elected officials, officers, employees, agents and volunteers;

4. Professional Liability ( Errors and Omissions) Insurance, appropriate to Consultant' s profession, against loss due to error or omission or malpractice in an amount not less than $ 1, 000, 000.

The City does not accept insurance certificates or endorsements with the wording " but only in the event of a named insured' s sole negligence" or any other verbiage limiting the insured' s insurance responsibility.

C. Any deductibles or self-insured retentions must be declared to and approved by City.

At the option ofthe City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its elected officials, officers, employees, agents and volunteers; or the Consultant shall procure a bond Consulting and Professional Services Agreement Page 5
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Attachment: Agreement - No Boundaries Transitional Housing Inc (C-9479) (4.2(a)--Approve Amendment with No Boundaries Transitional guaranteeing payment of losses and related investigations, claims administration and defense expenses.

D. The General Liability shall contain or be endorsed to contain the following provisions:

I City, its elected officials, officers, employees, and agents are to be covered as additional insured as respects liability arising out of work or operations performed by or on behalf of Consultant; premises owned, leased or used by Consultant; or automobiles owned, leased, hired or borrowed by Consultant.

The coverage shall contain no special limitations on the scope of protection afforded to City, its elected officials, officers, employees, agents and volunteers.

2. The insurance coverage of Consultant shall be primary insurance as respects City, its elected officials, officers, employees, agents and volunteers. Any insurance or self-insurance maintained by City, its elected officials, officers, employees, agents and volunteers, shall be in excess of Consultant' s insurance and shall not contribute with it.

3. Coverage shall state that the insurance of Consultant shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer' s liability.

4. Each insurance policy required by this Contract shall be endorsed to state that coverage shall not be canceled except after thirty ( 30) calendar days' prior written notice has been given to City. In addition, Consultant agrees that it shall not reduce its coverage or limits on any such policy except after thirty 3 )0) calendar days' prior written notice has been given to City.

E. Insurance is to be placed with insurers with a current A.M. Best' s rating of no less than A -VII.

F. Consultant shall designate the City of Redding as a Certificate Holder of the insurance. Consultant shall furnish City with certificates of insurance and original endorsements effecting the coverages required by this clause. Certificates and endorsements shall be furnished to: Risk Management Department, City of Redding, 777 Cypress Avenue, Redding, CA 96001. The certificates and endorsements for each insurance policy are to be signed by a person authorized by the insurer to bind coverage on its behalf. All endorsements are to be received and approved by the City' s Risk Manager prior to the commencement of contracted services. City may withhold payments to Consultant if adequate certificates of insurance and endorsements required have not been provided, or not been provided in a timely manner.

Consulting and Professional Services Agreement Page 6
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Attachment: Agreement - No Boundaries Transitional Housing Inc (C-9479) (4.2(a)--Approve Amendment with No Boundaries Transitional G. The requirements as to the types and limits of insurance coverage to be maintained by Consultant as required by Section 5 of this Contract, and any approval of said insurance by City, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by Consultant pursuant to this Contract, including, without limitation, provisions concerning indemnification.

H. If any policy of insurance required by this Section is a " claims made" policy, pursuant to Code of Civil Procedure § 342 and Government Code § 945. 6, Consultant shall keep said insurance in effect for a period ofeighteen ( 18) months after the termination of this Contract.

If any damage, including death, personal injury or property damage, occurs in connection with the performance of this Contract, Consultant shall immediately notify City' s Risk Manager by telephone at ( 530) 225- 4068. No later than three ( 3) calendar days after the event, Consultant shall submit a written report to City' s Risk Manager containing the following information, as applicable: 1) name and address of injured or deceased person( s); 2) name and address ofwitnesses; 3) name and address of Consultant' s insurance company; and 4) a detailed description of the damage and whether any City property was involved.

SECTION 6. INDEMNIFICATION AND HOLD HARMLESS
A. Consistent with California Civil Code § 2782. 8, when the services to be provided under this Contract are design professional services to be performed by a design professional, as that term is defined under Section 2782. 8, Consultant shall, to the fullest extent permitted by law, indemnify protect, defend and hold harmless, City, its elected officials, officers, employees, and agents, and each and every one of them, from and against all actions, damages, costs, liability, claims, losses, penalties and expenses ( including, but not limited to, reasonable attorney' s fees of the City Attorney or legal counsel retained by City, expert fees, litigation costs, and investigation costs) of every type and description to which any or all of them may be subjected by reason of, or resulting from, directly or indirectly, the negligence, recklessness, or willful misconduct of Consultant, its officers, employees or agents in the performance of professional services under this Contract, except when liability arises due to the sole negligence, active negligence or misconduct of the City.

B. Other than in the performance of professional services by a design professional, which is addressed solely by subdivision (A) of this Section, and to the fullest extent permitted by law, Consultant shall indemnify protect, defend and hold harmless, City, its elected officials, officers, employees, and agents, and each and every one of them, from and against all actions, damages, costs, liability, claims, losses, penalties and expenses ( including, but not limited to, reasonable attorney' s fees of the City Attorney or legal counsel retained by City, expert fees, litigation costs, and investigation costs) of every type and description to which any or all of them may be subjected by reason of the performance of the services required under this Contract Consulting and Professional Services Agreement Page 7
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Attachment: Agreement - No Boundaries Transitional Housing Inc (C-9479) (4.2(a)--Approve Amendment with No Boundaries Transitional by Consultant its officers, employees or agents in the performance of professional services under this Contract, except when liability arises due to the sole negligence, active negligence or misconduct of the City.

C. The Consultant' s obligation to defend, indemnify and hold harmless shall not be excused because of the Consultant' s inability to evaluate liability. The Consultant shall respond within thirty ( 30) calendar days to the tender of any claim for defense and indemnity by the City, unless this time has been extended in writing by the City.

If the Consultant fails to accept or reject a tender of defense and indemnity in writing delivered to City within thirty ( 3 ) 0) calendar days, in addition to any other remedy authorized by law, the City may withhold such funds the City reasonably considers necessary for its defense and indemnity until disposition has been made of the claim or until the Consultant accepts or rejects the tender of defense in writing delivered to the City, whichever occurs first. This subdivision shall not be construed to excuse the prompt and continued performance of the duties required of Consultant herein.

D. The obligation to indemnify, protect, defend, and hold harmless set forth in this Section applies to all claims and liability regardless of whether any insurance policies are applicable. The policy limits of said insurance policies do not act as a limitation upon the amount of indemnification to be provided by Consultant.

E. City shall have the right to approve or disapprove the legal counsel retained by Consultant pursuant to this Section to represent City' s interests. City shall be reimbursed for all costs and attorney' s fees incurred by City in enforcing the obligations set forth in this Section.

SECTION 7. CONTRACT INTERPRETATION, VENUE AND ATTORNEY FEES A. This Contract shall be deemed to have been entered into in Redding, California. All questions regarding the validity, interpretation or performance of any of its terms or of any rights or obligations of the parties to this Contract shall be governed by California law. If any claim, at law or otherwise, is made by either party to this Contract, the prevailing party shall be entitled to its costs and reasonable attorneys' fees.

B. This document, including all exhibits, contains the entire agreement between the parties and supersedes whatever oral or written understanding each may have had prior to the execution ofthis Contract. This Contract shall not be altered, amended or modified except by a writing signed by City and Consultant. No verbal agreement or conversation with any official, officer, agent or employee of City, either before during or after the execution of this Contract, shall affect or modify any of the terms or conditions contained in this Contract, nor shall any such verbal agreement or conversation entitle Consultant to any additional payment whatsoever under the terms of this Contract.

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Attachment: Agreement - No Boundaries Transitional Housing Inc (C-9479) (4.2(a)--Approve Amendment with No Boundaries Transitional C. No covenant or condition to be performed by Consultant under this Contract can be waived except by the written consent of City. Forbearance or indulgence by City in any regard whatsoever shall not constitute a waiver of the covenant or condition in question. Until performance by Consultant of said covenant or condition is complete, City shall be entitled to invoke any remedy available to City under this Contract or by law or in equity despite said forbearance or indulgence.

D. If any portion ofthis Contract or the application thereof to any person or circumstance shall be invalid or unenforceable to any extent, the remainder of this Contract shall not be affected thereby and shall be enforced to the greatest extent permitted by law.

E. The headings in this Contract are inserted for convenience only and shall not constitute a part hereof. A waiver of any party of any provision or a breach of this Contract must be provided in writing, and shall not be construed as a waiver of any other provision or any succeeding breach of the same or any other provisions herein.

F. Each Party hereto declares and represents that in entering into this Contract, it has relied and is relying solely upon its own judgment, belief and knowledge of the nature, extent, effect and consequence relating thereto. Each Party further declares and represents that this Contract is made without reliance upon any statement or representation not contained herein of any other Party or any representative, agent or attorney of the other Party. The Parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms, and conditions ofthis Contract and that the decision of whether or not to seek the advice of counsel with respect to this Contract is a decision which is the sole responsibility of each of the Parties. Accordingly, no party shall be deemed to have been the drafter hereof, and the principle of law set forth in Civil Code § 1654 that contracts are construed against the drafter shall not apply.

G. Each of the Parties hereto hereby irrevocably waives any and all right to trial by jury in any action, proceeding, claim or counterclaim, whether in contract or tort, at law or in equity, arising out of or in any way related to this Agreement or the transactions contemplated hereby. Each Party further waives any right to consolidate any action which a jury trial has been waived with any other action in which a jury trial cannot be or has not been waived.

H. In the event of a conflict between the term and conditions of the body of this Contract and those of any exhibit or attachment hereto, the terms and conditions set forth in the body of this Contract proper shall prevail. In the event of a conflict between the terms and conditions of any two or more exhibits or attachments hereto, those prepared by City shall prevail over those prepared by Consultant.

SECTION 8. SURVIVAL
Consulting and Professional Services Agreement Page 9
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Attachment: Agreement - No Boundaries Transitional Housing Inc (C-9479) (4.2(a)--Approve Amendment with No Boundaries Transitional The provisions set forth in Sections 3 through 7, inclusive, of this Contract shall survive termination of the Contract.

SECTION 9. COMPLIANCE WITH LAWS - NONDISCRIMINATION
A. Consultant shall comply with all applicable laws, ordinances and codes of federal, state and local governments.

B
In the performance of this Contract, Consultant shall not discriminate against any employee or applicant for employment because of race, color, ancestry, national origin, religious creed, sex, sexual orientation, disability, age, marital status, political affiliation, or membership or non -membership in any organization. Consultant shall take affirmative action to ensure applicants are employed and that employees are treated during their employment without regard to their race, color, ancestry, national origin, religious creed, sex, sexual orientation, disability, age, marital status, political affiliation, or membership or non -membership in any organization. Such actions shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training.

SECTION 10. REPRESENTATIVES
A. City' s Contract Representative for this Contract is Erica Thomas, telephone number 530) 225- 4411, fax number ( 530) 245- 7160, email ethomas( qcityofredding. org. All of Consultant' s questions pertaining to this Contract shall be referred to the abovenamed person, or to the representative' s designee.

B. Consultant' s representative for this Contract is Christine Cage, telephone number 530) 208- 7552, email noboundaries25kgmail. com. All of City' s questions pertaining to this Contract shall - be referred to the above- named person.

C. The representatives set forth herein shall have authority to give all notices required herein.

SECTION 11. NOTICES
A. All notices, requests, demands and other communications hereunder shall be deemed given only if in writing signed by an authorized representative of the sender ( may be other than the representatives referred to in Section 10) and delivered by facsimile, with a hard copy mailed first class, postage prepaid; or when sent by a courier or an express service guaranteeing overnight delivery to the receiving party, addressed to the respective parties as follows:

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Attachment: Agreement - No Boundaries Transitional Housing Inc (C-9479) (4.2(a)--Approve Amendment with No Boundaries Transitional To City:

Nicole Smith
Housing Manager
City ofRedding
777 Cypress Avenue
Redding, CA 96001
nsmithgcityofredding. org
To Consultant:

Christine Cage
President
No Boundaries Transitional Housing, Inc.
1703 Kenyon Drive
Redding, CA 96001
Noboundaries25ggmail. com
B. Either party may change its address for the purposes of this paragraph by giving written notice of such change to the other party in the manner provided in this Section.

C. Notice shall be deemed effective upon: 1) personal service; 2) two calendar days after mailing or transmission by facsimile, whichever is earlier.

SECTION 12. AUTHORITY TO CONTRACT
A. Each of the undersigned signatories hereby represents and warrants that they are authorized to execute this Contract on behalf ofthe respective parties to this Contract; that they have full right, power and lawful authority to undertake all obligations as provided in this Contract; and that the execution, performance and delivery of this Contract by said signatories has been fully authorized by all requisite actions on the part of the respective parties to this Contract.

B When the Mayor is signatory to this Contract, the City Manager and/or the Department Director having direct responsibility for managing the services provided herein shall have authority to execute any amendment to this Contract which does not increase the amount of compensation allowable to Consultant or otherwise substantially change the scope of the services provided herein.

SECTION 13. DATE OF CONTRACT
The date ofthis Contract shall be the date it is signed by City.

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Attachment: Agreement - No Boundaries Transitional Housing Inc (C-9479) (4.2(a)--Approve Amendment with No Boundaries Transitional IN WITNESS WHEREOF, City and Consultant have executed this Contract on the days and year set forth below:

Dated: Lf .t
1 20 -Z2,
ATTEST:

PAMELA MIZE, Ci erk
Dated: A'Ao It 20 da
i

CITY OF REDDING,
A Municipal Corporation
By: KKri-sten-- S--Jfi-r—der, —Fa—vor
APPROVED AS TO FORM:

BARRY E. DeWALT
City Attorney
4 By: JACOB R. BALDWIN A
CONSULTANT, A Nonprofit Public
Benefit Corporation
C' ag
By: ChristineCagePr
Transitional Housing, Inc.

Tax ID No.: 82- 0969989
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Attachment: Agreement - No Boundaries Transitional Housing Inc (C-9479) (4.2(a)--Approve Amendment with No Boundaries Transitional Exhibit A
Consultant shall provide the services at the time, place and in the manner specified within this Exhibit.

SECTION 1. EMERGENCY OCCUPANCY SERVICES
Consultant will operate the Project as detailed in this Contract for 50 homeless adults.

Consultant shall provide, a support system of multiple resources and specialized services coordinated to assist guests in obtaining and maintaining stable housing and selfsufficiency.

A. Eligible guests are homeless adults, over the age of 18, who have documented homeless status within the City of Redding.

B. Consultant will follow agreed upon policy outlined below and track all those turned away for not meeting criteria.
o Individual must reside in City of Redding for a minimum of 15 days to establish residency
o Individuals must provide verification of residency with one of the following methods: picture I.D. with City of Redding address; proof of mail service in City of Redding; entitlements received in City of Redding ( food stamps, SSI, Unemployment Benefits, General Relief etc.); receiving medical or Mental Health Care in City of Redding, ASOC or other provider; recent utility bill in City of Redding.

C. Consultant' s first priority is to take individuals into the Project referred by the City of Redding' s Crisis Intervention Response Team ( CIRT). Consultant' s second priority is to take referred individuals through the NorCal Continuum of Care NorCal COC) Homeless Management Information System ( TIMIS) and Coordinated Entry, a centralized service people experiencing homelessness access to have to obtain a referral to Emergency Housing and/ or be placed a centralized housing list. All new guests entering the program must have a referral from either CIRT or Coordinated Entry that is valid within the past 30 days and present in person at the emergency occupancy for intake and verified eligibility. In addition to ensuring all guests meet program eligibility requirements, Consultant will utilize the Vulnerability Index, a standardized assessment too] utilized by the NorCal Continuum of Care, to ensure the most vulnerable are served. When emergency occupancy is at capacity, eligible individuals will be placed on a waitlist which Consultant shall maintain.

D. Consultant will have subcontractors or staff on site, at the emergency occupancy, at all times. The paid subcontractors or staff will have the responsibility for intake, Consulting and Professional Services Agreement Page 13
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Attachment: Agreement - No Boundaries Transitional Housing Inc (C-9479) (4.2(a)--Approve Amendment with No Boundaries Transitional assessment, data collection, life safety monitoring, crisis intervention, and daily shift/ activity logs.

E. Consultant will have a Lead Program Manager who will have the responsibility of overseeing intake, assessment, data collection, life safety monitoring, crisis intervention, and daily shift/ activity logs.

F. Services will include a 24 hour/day, 7 days per week program that provides a support ' system of specialized case management services to connect clients to resources and help resolve homelessness.

G. In addition to emergency occupancy, case -management and information and referral services, the program will include:

Three meals per day. Any prepared food will be handled, served and stored under sanitary conditions that meet required health standards, including all environmental health laws and regulations regarding preparation and service.

Laundry services. Sanitary procedures will be established and maintained for washing clothes and maintaining emergency occupancy facilities.

Blankets, sleeping bags, and linens to guests as needed, maintained clean and free of parasitic infestations.

Cots or beds, clean and well maintained.

Restrooms and showers during operating hours. At a minimum, hot water, clean towels, soap and shampoo must be provided for daily showers.

Consultant will provide other hygiene necessities, e. g., toothbrushes, feminine hygiene products.

H. Consultant must develop an individualized assessment and referral plan for each client. Such plan must include a comprehensive needs assessment. This assessment will then be used to triage and subsequently appropriately case manage, refer and connect clients to various programs across the entire spectrum of care in our community. This desired model will require knowledge of all programs serving homeless individuals, as well as close, collaborative relationships with the provider community. It is desired that the services listed below are coordinated through case management:

Permanent housing
Primary health services
Mental health services
Alcohol and substance abuse treatment
Mainstream benefits programs
Veterans' services
Employment services
Probation and Parole services
Collaborative Courts
Consulting and Professional Services Agreement
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Packet Pg. 100 Attachment: Agreement - No Boundaries Transitional Housing Inc (C-9479) (4.2(a)--Approve Amendment with No Boundaries Transitional I. Consultant shall have written case management procedures and forms that include the following:

A comprehensive needs assessment. The goal of a comprehensive assessment is to determine the client' s medical, physical, mental, psychosocial, and emotional health; substance use, domestic violence, education, and employment history; housing readiness; and legal and financial circumstances; and strengths and needs.

Referral procedures. Consultant shall establish referral ' and follow- up procedures to confirm all referrals made to other services. Documentation of referrals made and referral confirmation must be maintained in client files.

Mainstream benefits. Consultant shall establish procedures for screening participants at program entry and intake for eligibility for mainstream benefits, particularly relative to Supplemental Security Income ( SSI) and/ or Social Security Disability Insurance ( SSRI), and must assist participants in applying for mainstream benefits for which they are eligible.

Employment Development/ Placement Programs. Consultant shall establish and maintain effective working relationships with employment programs and shall assist clients in participating in services to prepare for and obtain housing.

Progress notes. Consultant shall implement a process for follow- up contacts for six (6) months ( e. g., phone calls, office visits, etc.) with those clients that have achieved successful housing placement goals, and adequately document the follow- up contacts in the client files.

J. Responding appropriately to emergencies, Consultant shall call 911 when appropriate and report all emergency incidents to the designated City of Redding Contract Representative immediately. Additionally, Consultant will provide a hard copy, Incident Report and will include any other supporting documentation, K. Guests will not be allowed to enter and exit the emergency occupancy after curfew without prior approval. Consultant, subcontractor or staff will keep record ofthose guests who present a pattern of such behavior. A list of individuals will be developed to ensure that anyone who has been deemed inappropriate for services will not be allowed entry. The list will be kept and available for law enforcement staff and HHS staff to review.

L. After hours entry will only be available to personnel who may bring an individual to the emergency occupancy for services if bed space allows.

M. Consultant must maintain a visitor log requiring all visitors to sign in and out when entering and exiting the Project.

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Packet Pg. 101 Attachment: Agreement - No Boundaries Transitional Housing Inc (C-9479) (4.2(a)--Approve Amendment with No Boundaries Transitional SECTION 2. EMERGENCY OCCUPANCY LOCATION
A. Consultant shall obtain exclusive right to occupy by virtue ofa lease or other similar legal obligation with property owner, Tera Sahara, Inc., ( Owner) 32 rooms consisting of 50 beds located at 2731 Bechelli Lane, Redding, CA (Premises). The Consultant shall operate emergency occupancy services detailed under item A.

Emergency Occupancy Services at this location.

B. The Lease of the Premises shall commence on the date this agreement is signed by the City and shall continue for six months or upon a declaration of the City of Redding that use of the premises is no longer necessary to protect the life, health and safety of the public whichever occurs first and unless otherwise terminated in accordance with the terms and conditions of this agreement.

C. Room payments shall be based on the daily room rate of FORTY AND 00/ 100 DOLLARS ($ 40. 00) per room during the term of this Agreement. Owner shall provide a monthly invoice to the Consultant based on each room to be occupied, multiplied by the number of days to be occupied in that month, and then multiplied by the daily room rate. Consultant shall provide this verification to the Contract Representative for payment as specified in this agreement.

D. Consultant shall ensure that the Owner, at Owner's sole cost and expense, shall furnish normal and standard hotel operation functions including but not limited to the following services, utilities, and supplies and also to the " common" building areas ( if any) such as lobbies, elevators, stairways, corridors, etc., if any:

Sewer, trash disposal, and water service, including both hot and cold water to the lavatories.

2. Elevator ( if any) service.

3. Electricity and/ or gas as necessary to provide power for heating, ventilating, and air conditioning, and electrical or gas service as needed for County' s operations.

4. Linen/terry cloth and laundry services.

5. Standard hotel housekeeping/ janitorial services at not less than every three days.

6. Toiletries including, shampoo, conditioner, soap, toilet paper, and tissues.

7. Pest control for any pests that may negatively affect the health, safety and peaceful enjoyment of the Project by participants.

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Packet Pg. 102 Attachment: Agreement - No Boundaries Transitional Housing Inc (C-9479) (4.2(a)--Approve Amendment with No Boundaries Transitional In the event of failure by the Owner to furnish any of the above services or utilities in a satisfactory manner, the Consultant may furnish the same at its own cost; and, in addition to any other remedy the Consultant may have.

E. During the term of this Occupancy Agreement, the Consultant shall maintain the occupied premises in good repair and tenantable condition and shall be responsible for any damage to the units from occupancy of the units under this Agreement.

F. Ifthe occupied premises are totally or partially destroyed by fire or other casualty, this Contract may terminate at the sole discretion of the City.

SECTION 3, CONDITIONS
The parties agree that the intent of this Agreement is for Consultant to provide emergency occupancy and services 24 hours a day, 7 days a week for up to fifty (50) adults at the specified Premises.

A. Consultant shall provide all services consistent with this Contract.

B. Consultant agrees to participate in community meetings as requested by City, including the monthly Shasta Advisory Board of the NorCal COC meeting presently being held at Redding City Hall, located at 777 Cypress Avenue, Caldwell Park Conference Room, second floor, the second Tuesday of each month.

C. Consultant shall provide at least one ( 1) management level representative to attend emergency occupancy stakeholder meetings as requested by the CITY.

D. Consultant must participate in the Shasta Advisory Board of the Noi-Cal Continuum of Care and identify one staff member to act as HMIS liaison.

E. Consultant will post, and at entry to the program will provide to each guest, a copy of rules of conduct and consequences for violations. Grievance policy will be posted for guests to view.

F. City retains the right to enter the Premises and other portions of the Premises at any time.

G. No alcohol, weapons, or illegal drugs are permitted in the building, with the exception of law enforcement which are lawfully entitled to carry weapons as part of their duties. Consultant will provide a secured cabinet in which to safely secure any guest property deemed to be questionable as a potential weapon. Each guest, upon entry, will be questioned as to whether they are in possession of any of these Consulting and Professional Services Agreement
Rev. 6115 ?.'

Packet Pg. 103 Attachment: Agreement - No Boundaries Transitional Housing Inc (C-9479) (4.2(a)--Approve Amendment with No Boundaries Transitional prohibited items. Those guests will have an opportunity to secure or dispose of said contraband prior to entry into the facility. Additionally, a visual assessment of each person and possessions will be done by staff to ensure compliance. Any subsequent violation of said rules will result in eviction and placement on the list identifying evicted guests.

H. Consultant shall allow law enforcement access to the facility, guest list, and any other nonconfidential information at all times.

1. Consultant and Consultant' s officers, agents, and employees shall observe all security regulations/ instructions issued by City.

J. Consultant will perform 4 interior security checks every hour 24 hours/ day, 7 days per week and I perimeter security check every hour during daylight hours, 7 days per week. Consultant will ensure that no loitering shall be permitted in or around the emergency occupancy site.

K. Consultant shall provide sufficient subcontractors or staffing to provide the services set forth in this Services Agreement. Consultant agrees to have subcontractors or staff on site at all times that is trained in Basic First Aid and CPR, Mental Health First Aid & Screening, and drug and alcohol recognition training.

All staff must be trained within the first year of hire.

L. Consultant warrants that it is knowledgeable of and in compliance with California Government Code Section 83505 0 et seq. regarding a drug free workplace.

M. Consultant will provide a written critical incident report to the Contract Representative within 48 hours of any incident involving law enforcement, fire or paramedic response, violence, major theft, and on-site drug or alcohol use.

N. Consultant will perform monthly evacuation drills with documentation available to Contract Representative upon request.

O. Consultant will ensure the health and safety of guests and staff by having a no violence policy. Acts of violence are grounds for immediate expulsion and condition of return to the program is a case conference and safety evaluation of the staff and residents.

P. Consultant will provide accommodations in response to Public Health emergencies, including adequate space to isolate those exposed or infected with transmittable diseases, and engagement in Public Health regulatory measures.

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Packet Pg. 104 Attachment: Agreement - No Boundaries Transitional Housing Inc (C-9479) (4.2(a)--Approve Amendment with No Boundaries Transitional Q. Consultant will submit any significant changes to policies and procedures related to emergency occupancy operations to City for approval prior to implementation.

The remainder of this page intentionally left blank.

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Packet Pg. 105 Attachment: Agreement - No Boundaries Transitional Housing Inc (C-9479) (4.2(a)--Approve Amendment with No Boundaries Transitional SECTION 1. PAYMENT PROVISIONS
Summary cost reporting documentation must be submitted with invoices and all back up documentation retained for five years.

Consultant will be paid in accordance with the total budget stipulated as follows and subject to any limitations and specifics contained in this Contract and specific regulations:

Project Cost Amount
Room Rental ($ 40 x number of rooms x
number of days in a month)
234, 000
HMIS license 1, 000
Total 235, 000
Payments will not be made by City on an invoice unless the previous months data has been submitted by Consultant and approved by City.

This budget is subject to modification with approval of the City Contract Representative, not to exceed the total payment amount as indicated in Section 2 ofthe main Contract.

Consultant agrees to provide City with reports that may be required by County, State or Federal agencies for compliance with this Contract including and not limited to:

Consultant is required to enter each resident or provide to City Representative the requested HMIS, Coordinated Entry or Project paperwork as shown in Exhibit C. This includes a completed a valid release of information from the program participant so that information may be inputted into HMIS within 24 hours upon entry and exit. Failure to input or provide complete, accurate and timely client and program information into HMIS may result in payment delay. Consultant acknowledges and agrees to any training necessary to accurately enter data into the HMIS and Coordinated Entry systems. The HMIS and Coordinated Entry systems are maintained by the NorCal COC' s Lead Agency.

The Lead Agency' s contact information is Shasta County Housing, 1450 Court Street, Suite 108, Redding, CA 96001, 530. 225. 5160 or HMISAdministrator( i.z co. shasta. ca.us

2. Consultant shall submit monthly reports to the Contract Representative using the required City format and the Homeless Management Information System ( HMIS). Consultant will provide monthly reporting on requested data outcomes and demographics by the 5th of each month.

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Packet Pg. 106 Attachment: Agreement - No Boundaries Transitional Housing Inc (C-9479) (4.2(a)--Approve Amendment with No Boundaries Transitional

3. Consultant will track the following performance measures, which are the minimum goals for emergency housing operations and are subject to change at the discretion of the Contract Representative based on evidence - based practices for the population served and recommendations of the U. S. Department of Housing and Urban Development:

Number of client transitioned into transitional or permanent housing Number of clients with mental health, physical disability and/ or substance use Number of clients who complete a needs assessment and case management plan Number of clients who exited with employment income
Number of clients who access to benefits
Number of past clients who had transitioned to housing and returned to the shelter Number of clients on a waitlist to receive emergency housing 1. 4. Consultant will also track:

Number of breathalyzer and drug tests administered, and number failed for each Number of clients turned away for failed breathalyzer, failed drug test, and/or out of City residency.

4. Consultant may be requested to provide reports out of HMIS to Contract Representative.

5. Consultant shall provide client specific data as requested by City.

6. Consultant shall enter into an agreement with the Owner as specified in Exhibit A. City shall have the right to pay the Owner directly for room rentals at the Premises rather than paying the Contractor. Said payment shall satisfy the City' s obligation to Consultant for payment under this Contract. Such payment will reduce the financial obligation ofthis contract as though payment was made directly to Contractor.

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Packet Pg. 107 Attachment: Agreement - No Boundaries Transitional Housing Inc (C-9479) (4.2(a)--Approve Amendment with No Boundaries Transitional Exhibit
C
HMIS/ Coordinated Entry Forms
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Packet Pg. 108 Attachment: Agreement - No Boundaries Transitional Housing Inc (C-9479) (4.2(a)--Approve Amendment with No Boundaries Transitional Client( s) Name( s):

Homelessness Certification — CIRT STREET OUTREACH
BIRTHDATE:

Household without dependent children Household with dependent children Number in the household:

This form is to certify that the above- named individual or household is currently homeless based on the check mark, other indicated information, and signature indicating their current living situation. By signing this form, you are certifying this information to be true. Check only one box and complete only that section.

Living Situation: Place not meant for human habitation
The person( s) named above was/ were living in a public or private place not designed for, or ordinarily used as a regular sleeping accommodation for humans, including a car, park, abandoned building, bus station, airport, or camp ground on the date( s) below.

Description of living situation ( please provide the location and detailed description of living conditions):

Homeless Street Outreach/ Referral Program Name:

Date( s) of Contact:

Authorized Agency Representative Name:

Authorized Agency Representative Signature:

Living Situation: Emergency Shelter
Date:

The person( s) named above was/ were living in a supervised publicly or privately operated shelter on the date( s) below:

Emergency Shelter Program Name:

Date( s) of Night( s) in the Shelter:

Authorized Agency Representative Name:

Authorized Agency Representative Signature: Date:

Packet Pg. 109 Attachment: Agreement - No Boundaries Transitional Housing Inc (C-9479) (4.2(a)--Approve Amendment with No Boundaries Transitional NorCal CA 516 Continuum of Care
Homeless Management Information System ( HMIS)
Notice of Privacy Practices

THIS NOTICE DESCRIBES HOW INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.

If you have any questions about this Notice, you may contact either your service provider, or:

Shasta County Department of Housing and Community Action Programs 1450 Court Street, Suite 108, Redding, CA 96001
530) 225- 5160
Your information is personal, and the NorCal CA 516 Continuum of Care is committed to protecting it. Your information is also very important to our ability to provide you with quality services, and to comply with certain laws.

This notice describes the privacy practices our employees and other personnel are required to follow in handling your information.

We are legally required to: Keep your information confidential, give you this notice of our legal duties and privacy practices with respect to your information, and comply with this notice.

CHANGES TO THIS NOTICE
We reserve the right to revise or change the terms of this Notice, and to apply those changes to our policies and procedures regarding your information. To obtain a copy ofthis notice, you can either ask any member of staff, or go to the Nor Cal Continuum of Care website at:
https:// www. co. shasta. ca. us/ index/ housing index/ norcal- continuum- of-care

HOW WE MAY USE AND DISCLOSE YOUR INFORMATION
For Housing: We create a record of your information, including housing services you receive at our partner agencies.

We need this record to provide you with quality services and to comply with certain legal requirements.

Participating agencies may use or disclose your information to other personnel who are involved in providing services for you. For example, a housing navigator may need to know disability information to provide appropriate housing resources. Your service team may share your information in order to coordinate the different things you need, such as referrals and services.

Participating agencies may use and disclose your information to other participating HMIS agencies.

We also may use and disclose your information to recommend service options or alternatives that may be of interest to you. Additionally, we may use and disclose your information to tell you about health- related benefits or services that may be of interest to you for example, Medi -Cal eligibility or Social Security benefits. You have the right to refuse this information.

For Service Collaboration: We also may use and disclose your information about you so that you do not have provide information more than once. This sharing, only when you access one of the participating agencies, can help avoid duplication of services and referrals that you are already receiving.

USES AND DISCLOSURES THAT DO NOT REQUIRE YOUR AUTHORIZATION Research: Under certain circumstances, we may use and disclose information about you for research purposes. For example, a research project may involve comparing your service level and ofall clients who received similar services.

All research projects, however, are subject to a special approval process. This process evaluates a proposed research project and its use of information, trying to balance the research needs with clients' need for privacy of their information. Before the use or disclosure of information for research purposes, any such research project must be Packet Pg. 110 Attachment: Agreement - No Boundaries Transitional Housing Inc (C-9479) (4.2(a)--Approve Amendment with No Boundaries Transitional approved through an approval process. Aggregate information about you may be disclosed to people conducting a research project to help them identify data for clients with specific needs, As Required By Law: We will use and disclose information when required by federal or state law or regulation.

To Avert a Serious Threat to Health or Safety: We may use and disclose your information when necessary to prevent a serious threat to your health and safety or the health and safety of the public or another person.

Public Health Activities: We may disclose your information for public health activities such as to report the abuse or neglect of children, elders, and dependent adults.

Abuse, Neglect, or Domestic Violence: We may disclose your information when notifying the appropriate government authority if we believe you have been the victim of abuse, neglect, or domestic violence. We will only make this disclosure if you agree or when required or authorized by law.

Oversight Activities: We may disclose your information to an oversight agency, such as the Department of Housing and Urban Development ( HUD) or the State of California, for activities authorized by law. These oversight activities are necessary for the government to monitor government service programs, and compliance with civil rights laws.

OTHER USES OF YOUR INFORMATION
Other uses and disclosures of your information not covered by this Notice or the laws that apply to us will be made only with your written authorization. If you provide us authorization to disclose your information, you may revoke that authorization, in writing, at any time. If you revoke your authorization, we will no longer use or disclose your information for the reasons covered by the authorization, except that, we are unable to take back any disclosures we have already made when the authorization was in effect, and we are required to retain our records of the services that we provided to you.

YOUR RIGHTS REGARDING INFORMATION ABOUT YOU
Right to Inspect and Obtain Copies:

With certain exceptions, you have the right to inspect and obtain copies of your information from our records. To inspect and obtain copies of your information, you must submit a request in writing to your service provider where you received services. The request will be reviewed and responded to within three ( 3) business days. We reserve the right to deny your right to inspect and obtain copies of your information. If your request is denied, you may appeal this decision and request that another services professional by the Shasta County Department of Housing and Community Action Programs, who was not involved in your provision of services, review the denial.

Right to Request an Amendment:

If you feel that your information in our records is incorrect or incomplete, you may ask us to amend the information.

You have the right to request an amendment for as long as we keep the information. To request an amendment, you must submit a request in writing to your service provider. Your request will become part of your record.

Right to Request Restrictions:

You have the right to request that we follow additional, special restrictions when disclosing your information. To request restrictions, you must make your request in writing to your service provider. In your request, you must tell us what information you want to limit, the type of limitation, and to whom you want the limitation to apply.

Right to Request Confidential Communications:

You have the right to request that we communicate with you about appointments or other matters related to your service in a specific way or at a specific location. For example, you can ask that we only contact you at work, or by mail at a post office box. To request confidential communications, you must make your request in writing to your Agency case manager or the person in charge of your services. Your request must specify how or where you wish to be contacted.

Packet Pg. 111 Attachment: Agreement - No Boundaries Transitional Housing Inc (C-9479) (4.2(a)--Approve Amendment with No Boundaries Transitional Right to a Paper Copy of This Notice:

You may ask us for a paper copy of this Notice at any time. Even if you have agreed to receive this Notice electronically, you are entitled to receive a paper copy ofthis Notice. To obtain a paper copy ofthis Notice, ask any member of staff..

You have the right to file a complaint if you believe that staff has not complied with the practices outlined in this Notice. All complaints must be submitted in writing. You will not be penalized in any way for filing a complaint.

If you believe your privacy rights have been violated, you may file a complaint with the NorCal CA 516 Continuum of Care System Administrator.

To file a complaint with the Lead Agency, contact:

Shasta County Department of Housing and Community Action Agency 1450 Court Street, Suite 108, Redding, CA 96001
Email: hmisgeo. shasta- ca. us
To file a complaint with the State of California, contact:
www. privacy. ca. gov
866- 785- 9663
800- 952- 5210

ACKNOWLEDGEMENT OF RECEIPT
By signing this form, you acknowledge receipt of the HMIS Notice of Privacy Practices, Our Notice of Privacy Practices provides information about how we may use and disclose your protected information. We encourage you to read it in full, Our Notice of Privacy Practices is subject to change. If we change our notice, you may obtain a copy of the revised notice by accessing our web site, https:// www. co. shasta. ca. us/ index/ liousing index/ norcal -continuumof-care / or by contacting any staff person involved in your services.

If you have any questions about our Notice of Privacy Practices, please contact:

Shasta County Department of Housing and Community Action Agency 1450 Court Street, Suite 108, Redding, CA 96001
Email: hmis@co. shasta. ca.us
I acknowledge receipt ofthe HMlS Notice of Privacy Practices.

Client Signature Client Name Printed Date
Inability to Obtain Acknowledgement
To be completed only if no signature is obtained. If it is not possible to obtain the client' s acknowledgement, describe the good faith efforts made to obtain the client' s acknowledgement, and the reasons why the acknowledgement was not obtained:

Staff Member' s Signature Staff Name and Title Printed
Revs. 10/ 2020
Date
Packet Pg. 112 Attachment: Agreement - No Boundaries Transitional Housing Inc (C-9479) (4.2(a)--Approve Amendment with No Boundaries Transitional Homeless Management Information System ( HMIS)
Client Informed Consent & Release of Information Authorization 1, ( print consumer' s name), understand that ( Service Provider) collected information about me and/ or dependents
listed below to enter it into a database system called Homeless Management Information System ( HMIS).

This database helps us to better understand homelessness, to improve service delivery to the homeless, and to evaluate the effectiveness of services provided to the homeless. Participation in data collection and release, although optional, is a critical component of our community' s ability to provide the most effective services and housing possible. The information that is collected in the HMIS database is protected by limiting access to the database and by limiting with whom the information may be shared, in compliance with the standards set forth by federal, state, and local regulations governing confidentiality of client records. Every person and agency that is authorized to read or enter information into the database has signed an agreement to maintain the security and confidentiality of the information.

BY SIGNING THIS FORM, I AUTHORIZE THE FOLLOWING:

The information gathered and prepared by this agency will be included in a HMIS database of participating agencies ( list available), and only to participating agencies, who have entered into an Inter -Agency HMIS Data Sharing Agreement and shall be used to:
a. Produce a client profile at intake that will be shared by collaborating agencies b. Produce anonymous, aggregate -level reports regarding use of services c. Track individual program -level outcomes
d. Identify unfilled service needs and plan for the provision of new services e. Allocate resources among agencies engaged in the provision of new services f. Disclose ifrequired by court order or as required by law BY SIGNING THIS FORM, I AUTHORIZE THE FOLLOWING:

I authorize the participating agencies and their representatives to share basic information regarding my family members listed below and/ or me. I understand that this information is for the purpose of assessing my/our needs for housing, utility assistance, food, counseling and/ or other services.

The information may consist of the following Protected Identifying Information ( Pil):

Name Residence prior to project entry Domestic Violence Date of Birth Homeless history Mental Health
Social Security Number Zip Codes of last permanent address Disabling condition Gender Family composition Alcohol & drug
Ethnicity & Race Employment status Legal history
Program entry date 0 Veteran Status Photo ( if applicable) Program exit date 0 HIV/ AIDS
Income and Non -Cash benefits information
Housing information

VI- SPDAT
I UNDERSTAND THAT:

Use ofmy likeness in a photograph will be viewable by other participating agencies and may be cropped or edited, as needed. I waive the right to approve or inspect the finished photograph.

The participating agencies have signed agreements to maintain confidentiality regarding my information.

The release of my information does not guarantee that I will receive assistance, and my refusal to authorize the use of my information does not disqualify me from receiving assistance.

Packet Pg. 113 Attachment: Agreement - No Boundaries Transitional Housing Inc (C-9479) (4.2(a)--Approve Amendment with No Boundaries Transitional My records are protected by federal, state, and local regulations governing confidentiality of client records and cannot be disclosed without my written consent unless otherwise provided for in the regulations, law, or court order.

Auditors or funders who have legal rights to review the work of this agency, including the U.S. Department of Housing & information. Urban Development and the State of California may see my People using HMIS information to write reports may see my information Researchers must sig an agreement to protect my privacy before seeing HMIS data. My private - n
appear in research reports. e information will never
This authorization will remain in effect until I revoke it in writing, and I may revoke authorization by signing a " Revocation of Consent to Release Information form", but that cancellation will not be retroactive.
participate. Additionally, I understand that participation in data collection is optional, and I may choose not to 0 This release is valid for three ( 3) years from the date of my signature below. 0 1 also understand that I may withdraw my consent at any time. 0 1 understand that my personal information will not be made public and will only be used with strict confidentiality.

Participating agencies: A list of the participating agencies within the NorCal/ Dos Rios Homeless Continuum of Care Homeless Management Information System may be viewed prior to signing this form.

ListI all Dependent children under 18 in household, if any ( first and last names Please initial one of the following levels of consent:

I give authorization for mine and my dependents listed above, protected personal and relevant OR information to be entered into HMIS and shared between participating agencies.

I give authorization for mine and my dependents listed above, protected personal and relevant OR information to be entered into HMIS, but NOT shared between participating agencies.

I do not consent to the inclusion of personal information in HMIS about me and my dependents listed above.

Consumer' s Signature
Revs. 10/ 2020
Date

2. 3.

4. 5.

6. 7.

8. Please initial one of the following levels of consent:

I give authorization for mine and my dependents listed above, protected personal and relevant OR information to be entered into HMIS and shared between participating agencies.

I give authorization for mine and my dependents listed above, protected personal and relevant OR information to be entered into HMIS, but NOT shared between participating agencies.

I do not consent to the inclusion of personal information in HMIS about me and my dependents listed above.

Consumer' s Signature
Revs. 10/ 2020
Date
Packet Pg. 114 Attachment: Agreement - No Boundaries Transitional Housing Inc (C-9479) (4.2(a)--Approve Amendment with No Boundaries Transitional NorCal HMIS Intake Form — Adult

1. Intake Summary
Agency Case No: Service Point Client No:

Intake Date
Month Day Year Intake Staff Name
Case Manager Staff Direct Phone Line
Agency Name Notice of Privacy Practices Acknowledgement signed 0 Yes 0 No
Program Name
Release of Information ( ROI) Signed 0 Yes 0 No

2. Household Information
0 Couple ( parent & friend) & child( ren) 0 Foster Parent( s) with child( ren) D Other Household 0 Couple with no child( ren) 0 Grandparent( s) with child( ren) 0 Single Adult Type 0 Extended family unit 0 Male Single Parent 0 Two Parents with child( ren) 0 Female Single Parent 0 Non- custodial Caregiver( s) w/ child( ren)

3. Client Information
First Middle Last Suffix
Alias Email Address
Address Telephone
SSN
U. S. Military
0 Yes
El No Full Reported
SSN Data Quality( adu&
Partial/Approx. Reported Veteran
only)
0 Client doesn' t know
El Client doesn't know 0 Client refused
0 Client refused
Date of Birth
Month Day Year 0 Male 0 Female
Gender
0 A gender other than singularly female or male
0 Full DOB Reported e. g., non - binary, genderfluid, agender, culturally DOB Data Quality
El Approximate or Partial DOB Reported specific gender) Client doesn' t know 0 Transgender
Client refused 0 Questioning
Pri Sec
0 0 American Indian or Alaska Native, or
Indigenous 11 Non- Hispanic/ Non- Latin ( a) ( o) ( x)
Primary Race & 0 0 Asian, or Asian American
Ethnicity
0 Hispanic/ Latin ( a) ( o) ( x)
Secondary Race 0 0 Black or African American, or African 0 Client doesn' t know 0 0 Native Hawaiian or Pacific Islander 0 Client refused 0 0 White
0 0 Client doesn' t know
0 0 Client refused
0 Self ( Head of Household)
Relationship to 0 Head of Household' s child
0 Yes
Head of Household 0 Head of Household' s spouse or partner Disabling 0 No HoH) 0 Head of Household' s other relation member Condition? 0 Client doesn' t know 13 Other ( non -relation member) 0 Client refused
Zip Code of Last 11 CA - 516
Permanent Address
Client Location
0 Del Norte
13 Lassen
0 Full Reported
CoC) & Current n Modoc
Zip Data Quality
11 Partial/ Approx. Reported
County of Service
0 Plumas
Client doesn' t know 0 Shasta
Client refused 11 Sierra
0 Siskiyou
NOTES:

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Packet Pg. 116 Attachment: Agreement - No Boundaries Transitional Housing Inc (C-9479) (4.2(a)--Approve Amendment with No Boundaries Transitional NorCal HMIS Intake Form — Adult
VA Non -Service -Connected Disability Pension 0 Yes 0 No $ $ VA Service -Connected Disability Compensation 0 Yes 0 No $ $ Worker' s Compensation 0 Yes 0 No $ $

6. Non -Cash Benefits
Non- cash benefit from any source: 0 Yes 0 No 0 Client doesn' t know 0 Client refused Source of Non- cash benefit: Receiving Benefit Type Received Additional Household Notes
Members
SNAP including CalFresh ( Food Stamps) 0 Yes 0 No
Special Supplemental Nutrition Program ( WIC) 0 Yes 0 No TANF Child Care Services 0 Yes 0 No
TANF Transportation Services 0 Yes 0 No
Other TANF Funded Services
Sec.8/ Public Housing/ Rent Assist)
0 Yes 0 No
Other Source 0 Yes 0 No

7. Health Insurance
Covered by Health Insurance: 0 Yes 0 No 0 Client doesn' t know 0 Client refused Health Insurance type: Covered? Start date Insurance Notes MEDICAID/ MEDI- CAL 0 Yes IJ No
MEDICARE 0 Yes El No
State Children' s Health Insurance Program 0 Yes 0 No
Veteran' s Administration ( VA) Medical Services 0 Yes 0 No Employer— Provided Health Insurance 0 Yes 0 No
Health Insurance obtained through COBRA 11 Yes 0 No
Private Pay Health Insurance 0 Yes 0 No
State Health Insurance for Adults 0 Yes 0 No
Indian Health Services Program 0 Yes 0 No T
Other I Yes 0 No
S. Disabilities
If Yes, Expected to be of long -
Disability Type: Disability continued and indefinite duration Determination and substantially impairs ability to Start date Disability Notes live independently?
0 Yes IJ No
Alcohol Use Disorder 0 Client doesn' t know
0 Yes 0 Client doesn' t know
0 Client refused 0 No 0 Client refused
Both Alcohol and Drug
0 Yes 11 No
0 Client doesn' t know 0 Yes 0 Client doesn' t know
Use Disorder
0 Client refused El No 0 Client refused
0 Yes 0 No
Chronic Health Condition 0 Client doesn't know
n Yes 0 Client doesn' t know
0 Client refused 0 No 0 Client refused
0 Yes 0 No
Developmental 0 Client doesn' t know
n Yes 0 Client doesn' t know
0 Client refused 0 No 0 Client refused
0 Yes 0 No
Drug Use Disorder 0 Client doesn' t know
0 Yes 11 Client doesn' t know
0 Client refused 0 No 0 Client refused
0 Yes 0 No
HIV/ AIDS Client doesn' t know
0 Yes 0 Client doesn't know
Client refused 0 No 0 Client refused
Mental Health Problem
0 Yes 0 No 0 Yes 0 Client doesn't know
Client doesn' t know 0 No 0 Client refused
Physical
0 Yes 0 No 0 Yes 0 Client doesn' t know
Client doesn' t know 0 No 0 Client refused
Packet Pg. 117 Attachment: Agreement - No Boundaries Transitional Housing Inc (C-9479) (4.2(a)--Approve Amendment with No Boundaries Transitional TZOZITI' A?4, Pd17 Jse7
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Packet Pg. 118 Attachment: Agreement - No Boundaries Transitional Housing Inc (C-9479) (4.2(a)--Approve Amendment with No Boundaries Transitional NorCal HMIS Minor Intake Form
Please fill out ( 1) form for each child
Agency Case No: Service Point Client No:

1. Head of Household Information
Month Day Year Name of HOH:

Intake Date
SSN: DOB:

2. Household Relationship
0 Brother 0 Granddaughter 0 Nephew 0 Son
El Daughter 0 Grandfather 0 Niece 0 Son- in- law
Relationship to 0 Daughter- in- law 0 Grandmother 0 Other non -relative 0 Step -daughter Head of 0 Father 0 Grandson 0 Other relative 0 Step -son Household 0 Father-in- law 0 Husband 0 Self 0 Unknown
0 Foster daughter 0 Mother 0 Significant other 0 Wife
0 Foster son 0 Mother- in- law 0 Sister

3. Client Information
First Middle Last T-SU--1-117
Alias
SSN 0 Male 11 Female
Gender
0 A gender other than singularly female or male ( e. g., non -binary, genderfluid, agencler, culturally specific 0 Full Reported SSN Data Quality
0 Partial/ Approx. Reported gender.
0 Client doesn' t know 0 Transgender
IJ Client refused 11 Questioning
Month Day Year
Date of Birth
Ethnicity
11 Non- Hispanic/ Non- Latin ( a) ( o) ( x)
Full Reported 0 Hispanic/ Latin ( a) ( o) ( x)
0 Partial/ Approx. Reported 11 Client doesn' t know
DOB Data Quality
Client doesn' t know 0 Client refused
0 Client refused
Pri Sec
0 0 American Indian, Alaska Native, or
Indigenous 0 Yes
Primary Race & 1: 1 0 Asian, or Asian American Disabling 0 No Secondary Race 0 0 Black, African American, orAfrican Condition? 0 Client doesn' t know 11 0 Native Hawaiian or Pacific Islander 0 Client refused 0 0 white
0 D Client doesn' t know
0 0 Client refused
0 Full Reported
Zip Code of Last 0 Partial/ Approx. Reported
Permanent Address Zip Data Quality 11 Client doesn' t know 13 Client refused

4. Monthly Income/ Non- Cash Benefits/ Health Insurance/ Disabilities Income from any source: 11 Yes 0 No (if yes, Please record on HoH Intake.) Covered by Health Insurance: 0 Yes 0 No 0 Client doesn' t know 0 Client refused Health E3 MEDICAID/ MEDI- CAL 0 MEDICARE 0 State Children' s Health Insurance Program 11 VA Medical Services Insurance 0 Employer— Provided Health Insurance 0 Health Insurance obtained through COBRA 0 Private Pay Health Insurance Type: 0 State Health Insurance for Adults 0 Indian Health Services Program 0 Other Disability Type. Determination If Yes, Expected to be of long -continued and indefinite duration and substantially impairs ability to live independently?
Alcohol Use Disorder 0 Yes 0 No Start Date; 0 Yes 0 No 0 Client doesn' t know 0 Client refused Both Alcohol and Drug Use Disorder 0 Yes 11 No Start Date: 0 Yes 0 No 0 Client doesn' t know 0 Client refused Chronic Health Condition 0 Yes 0 No Start Date: 0 Yes 0 No 0 Client doesn' t know 0 Client refused Developmental 0 Yes 0 No Start Date: 0 Yes 0 No 0 Client doesn' t know 0 Client refused Drug Abuse DY sONo Start Date: 0 Yes 0 No 0 Client doesn' t know 0 Client refused HIV/ AIDS 0 Yes 0 No Start Date: 0 Yes n No 11 Client doesn' t know 0 Client refused Mental Health Disorder 0 Yes 0 No Start Date: 0 Yes 0 No 0 Client doesn' t know 0 Client refused Physical 0 Yes 0 No Start Date: 0 Yes 0 No 0 Client doesn' t know 0 Client refused F, iease MaKe sure to get a KI= LI= A6I: z Of- INf- UKMA I ION ( Rol) signed for each additional adult Household member. * Packet Pg. 119 Attachment: Agreement - No Boundaries Transitional Housing Inc (C-9479) (4.2(a)--Approve Amendment with No Boundaries Transitional Vutnerabitity Index -
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pai! unaql ssoiDe saij! unLULUOD puE?snoql @UO AaAO Ul pasn mou sl pue Alleiluauodya SuIpuedx@ uaaq seq iVGdS @ql; O asn aqj ' asealai 121lp sl! a:) uiS - oLoz ui :) ilqnd @qj of pasealai uiaq ajo4aq ' appDap e JaAO Joh suoileumui snolJPA Ul punoie uaaq seq ( iV(] dS) 1001 aDu2lslssV uOISID@( I uO' 12z' I!JO' Jd aD' AAaS aqi IVGdS- IA) 1001 33MViSISSV N0ISD3a N0IIVZIIF80ISd DIAMS - X3aNl AIJIIS" 3NInA Packet Pg. 121 Attachment: Agreement - No Boundaries Transitional Housing Inc (C-9479) (4.2(a)--Approve Amendment with No Boundaries Transitional VULNERABILITY INDEX - SERVICE PRIORITIZATION DECISION ASSIS TANC£ TOOL S| NGLEAINA, TS
SPDATTrain°ng Series
E0[ ANVERS| DN20
To use the SPDAT, training by OrgCode or an OrgCode certified trainer is required, Weprovide training Vn a wide variety of topics over a variety of mediums.

The fuit-day in- person 5PDAT Level 1 training provides you the opportunity to bring together as many people as you want to be trained for one low fee. The webinartraining allows for a maximum of 15 different computers to ifterentcompute/ s10 be logged into the training atone time. We also offer online courses for individuals that you can doatyour own speed.

The training gives you the manual, case studies, application to current practice, a review of each component of the too[, conversation guidance with prospective clients — and more! Current SPDAT training available:

Leve( 0 SPD/ TTrain ins: N- SPDATfbr Fro nthne Workers
Level SPD/ TTminin8: SPDA[ for Frontline Workers
Level 25PDATTraining: SPDATfor Supervisors
Level 3 SPDAT Training: SPDAT for Trainers
Excellence in Housing -Based Case Management
Coordinated Access & Common Assessment
Motivational Interviewing
Objective - Based Interactions
More information about SPDATtmining, including pricing, is available online at m201sorgCodeConsulting Inc. and Community Solutions. All rights reserved.

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VULNERABILITY INDEX - SERVICE PRIORITIZATION DECISION ASSISTANCE TOOL ( VI- SPDAT) S| NGLEADUOS
A. History of Housing and Homelessness

1. Where do you steep most frequently? (check one)
MOER|[ ANVERS| ON2 0
OShekecs
Housing
0safe Haven
0Other (specify):
l How long has itbeen since you lived inpermanent stable Years 0Refused housing?
I |nthe last three years, how many times have you been ORefused homeless?

4. In the past six months, how many times have you
a) Received health cane at an emergency department/ room? 13 Refusec b) Taken an ambulance tothe hospital? 13 Refusen
c) Been hospitalized asaninpatient? 13 Refused
d) Used acrisis service, including sexual assault crisis, mental 0Refused health crisis, famik// intimateviolence, distress centers and suicide prevention hotlines?
e) Talked topolice because you witnessed acrime, were the victim K] Refused ofacrime, orthe alleged perpetrator ofacrime nrbecause the police told you that you must move along?
f} Stayed one nrmore nights inaholding cell, jail orprison, whether 0Refused that was ashort- term stay like the drunk tank, alonger stay for a more serious offence, oranVthinoinbetween?
E Have you been attacked orbeaten upsince you' ve become homeless?
i Have youthreatened toorthedtoharm youcae oranyone
R
102015 nrgcvde Consulting Inc. and communuysntuunnz xu rights reserved. 5 Packet Pg. 124 Attachment: Agreement - No Boundaries Transitional Housing Inc (C-9479) (4.2(a)--Approve Amendment with No Boundaries Transitional W0J*aP03TJ0*MMM W0:)' aP0D33J0Q))0jGI N'70 - SSC ( 002) L paAjasai sjqSjj IIV - suoilnIoS AjiunwwoD pup - Dui SuilinsuoD apoD jo SLOZ@ N
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1! ajew leql Jo' saute Aed 01 5UIAeq ' dn pal:)ol uiaq noA ui pasnj@ O NO AD linsaiAewleqlmoulq ijuo. 5uio j4nisle5alAue aAeqnoA o(]' L IVGdS- IA) 1001 33NVISI SS%f NOISIMaNOUVWWORld THAIMS - X3aNl A11119" MinA Packet Pg. 125 Attachment: Agreement - No Boundaries Transitional Housing Inc (C-9479) (4.2(a)--Approve Amendment with No Boundaries Transitional VULNERABILITY INDEX - SERVICE PRIORITIZATION DECISION ASSISTANCE TOOL (VI~SPDAT) D. Wellness
1lHave you ever had toleave anapartment, shelter program, or 0JY ON ORefused other place you were staying because ofyour physical health?

18. Doyou have any chronic health issues with your liver, kidneys, 0 Y 0N 0Refused stomach, lungs orheart?

17.| fthere was space available inaprogram that specifically 0 Y 0N 0Refused assists people that live with HIV orAIDS, would that beo[ interest 1oyou?

18. Doyou have any physical disabilities that would limit the type 13 Y 0N 0Refused nfhousing you could access, orwould make ithard tulive
independently because you' d need help?

19. VVhenyou are sick ornot feeling weK, dnyou avoid getting 0 Y 0N 0Refused help?

20. FOR FEMALE RESPONDENTS ONLY. Are you currently pregnant? OY ON ON/ Aor Refused
Z1. Hasyour drinking ordrug use led you tnbeing kicked out of OY ON QRefused anapartment nrprogram where you were staying inthe past?

22. Witt drinking ordrug use make itdifficult for you tnstay 0 Y 0N QRefused

23. Have you ever had trouble maintaining your housing, or been kicked out of an apartment, shelter program orother place you were staying, because of. a) Amental health issue nrconcern? CY DN DRefused
b) A past head injury? CY DN D Refused
6 A learning disability, developmental disability, or other 93Y ON D Refused impairment?

24. Doyou have any mental health orbrain issues that would D Y DN 0Refused make ithard for you tnlive independently because you' d need @zo5orgcodeConsulting Inc. and Community Solutions. Alt rights reserved. 7 Packet Pg. 126 Attachment: Agreement - No Boundaries Transitional Housing Inc (C-9479) (4.2(a)--Approve Amendment with No Boundaries Transitional nc' 70+ 9Sem09L
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1001 33NVISISSV NOISIMa NO0DVZIIyIIOI' dd 331AI13S~ X3a0I A-MIMMMIA Packet Pg. 127 Attachment: Agreement - No Boundaries Transitional Housing Inc (C-9479) (4.2(a)--Approve Amendment with No Boundaries Transitional VULNERABILITY INDEX ~ SERVICE PRIQRITIZATION DECISION ASSISTANCE TOOL UA- SPDAT) The HEARTH Act and fed era I regulations require communities to have an assess me nt toot for coordinated entry - and the V|- SPD/ Tand SPDKT meet these requirements. Many communities have struggled to comply with this requirement, which demands an investment of considerable time, resources and expertise, Dthersanemakingitupastheygoaion@iusinQ^ 8utinstincts^ inUeuofsoUdevidence.[ ommunibes need practical, evidence - informed tools that enhance their ability toto satisfy federal regulations and quickly implement an effective approach to access and assessment. The VI- SPDAT is a first -of -its -kind tool designed tofill this need' helping communities end homelessness in a quick. strategic fashion. m = =°"
The N- SPDAT was initially created by combining the elements of the Vulnerability Index which was created and implemented by Community Solutions broadly in the 100' 000 Homes Campaign, and the SPDAT Prescreen Instrument that was part of the Service Prioritization Decision Assistance Tool. The combination ufthese two instruments was performed through extensive research and deveiopment, and testing.

The development process included the direct voice of hundreds of persons with lived experience.

The VI- SPDAT examines factors of current vulnerability and future housing stability. | tfollows the structure ofthe SPDATassessment tool, and is informed by the same research backbone that supports the SPDAT almost 300 peer reviewed published journal articles, government reports, clinical and quasi- ciinica( assessment toots, and large data sets. The SPDAT has been independently tested, as we[[ as internally reviewed. The data overwhelmingly shows that when the GPD/ T is used property, housing outcomes are better than when no assessment toot is used.

The V|- SPDAT is a triage toot. it highlights areas ofhigher acuity, thereby helping to info/ nn the type of support and housing intervention that may be most beneficial to improve long term housing outcomes.

It also helps inform the order o/ prinriLy- in which people should be served. The V|- SPDATdoes not make decisions; it informs decisions, The VI- SPDAT provides data that communities, service providers, and people experiencing homelessness can use to help determine the best course of action next.

Version°
Version 2 builds upon the success of Version 1 of the VI- SPDAT with some refinements. Starting in August 2014. a survey was launched of existing V|- SPDAT users to 8e1 their input on what should be amended, improved, or maintained in the toot. Analysis was completed across all of these responses. Further reYou voice
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it is shorter, usually taking less than 7 minutes to complete; subjective elements through observation are now gone, which means the exact same instrument can beused over the phone orin person;
medical, substance use, and mental health questions are all refined; you can now explicitly see which component of the full SPDAT each VI- SPDAT question links to; and, the scoring range is slightly different ( Don' t worry, we can provide instructions on how these relate to results from Version 1).
mzn15orgcodeConsulting mcandcummunuysolumons All rights reserved.

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Packet Pg. 130 Attachment: Agreement - No Boundaries Transitional Housing Inc (C-9479) (4.2(a)--Approve Amendment with No Boundaries Transitional

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Adopt Resolution adopting and approving the 72nd Amendment to City Budget Resolution No. 2021-078 appropriating $527,500 for equipment purchases and increasing operating expenses for the Redding Regional Airport and Benton Airpark.

Fiscal Impact
The Airports Fund has available reserves when outstanding grant receivables are taken into consideration. The requested items would be funded using these available reserves. Additionally, in Fiscal Year 2021-22, the Airports Fund saw operating revenues of approximately $480,000 in excess of budgeted projections, which nearly funds the requested items.

Alternative Action
The City Council could choose not to approve staff recommendations and provide staff with and alternative direction. Delays could result in compliance issues, which could place future grant opportunities in jeopardy, and thereby result in a loss of potential revenue streams for the Airports Division.

Background/Analysis
Over the last year, the Redding Regional Airport (Redding Regional) has experienced a large increase in passenger air travel and related terminal concession activities which have provided an increase in revenue streams for the Airports Division. Along with the increased activity, there have been additional operational demands as well as changes to operations during this growth.

Staff is seeking to address various concerns and deficiencies now, and defer other identified needs to the next budget cycle.

MEETING DATE: November 15, 2022
ITEM NO. 4.2(b)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.2(b)--Budget Resolution Appropriating Funds for Equipment Purchase(s) and Operating Expenses
Steve Bade, Assistant City
Manager
Packet Pg. 131
Report to Redding City Council November 9, 2022
Re: 4.2(b)--Budget Resolution Appropriating Funds for Equipment Purchase(s) and Operating Expenses Page 2
The Airports Division administers a number of federal programs required by the Federal Aviation Administration (FAA). These programs require updates in order to maintain a status of compliance which allows the City of Redding (City) to remain eligible to apply and receive federal grant assistance. Program updates to the Disadvantaged Business Enterprise (DBE) Program for Benton Field (O85) and Airport Concessions Disadvantaged Business Enterprise (ACDBE) Program for Redding Regional are needed immediately and should not be postponed to the next fiscal year as it could mean a loss of opportunity in the current federal grant cycle.

The Airports Division is seeking to increase funding for other operational needs to keep pace with the changes in air service. Redding Regional was given notice that newer, more efficient jet aircraft are on the way, and these new aircraft cannot adapt to the existing passenger boarding ramps at Redding Regional. The required boarding ramp needed has a substantial lead time of six months.

Staff recommends continuing strategic efforts in air service and staff development, thereby keeping the City and Redding Regional competitive and at the forefront of regional airport markets. As Redding Regional grows, it is important that existing and new staff receive the required training for the safety and efficiency of airport operations. Increasing the travel budget will also support the air service development efforts by allowing staff to attend airline headquarter meetings as well as meetings with airline representatives at air service development conferences. These meetings can be an effective way to establish a dialogue with the airlines that do not accept headquarter meetings.

These noted recommendations and additional needs or deficiencies that should be addressed are further described and budgeted in the table below:

Replace inoperable solar field inverter
The existing solar field at the Redding Regional Airport (RDD) is an inverter that has been inoperable for several months. This outage has led to a significant increase in utility charges last fiscal year, and these impacts will continue until replaced.
$70,000
CVRWQCB PFAS monitoring with well installation
Central Valley Regional Water Quality Control Board issued an Order requiring water sampling of per- and polyfluoroalkyl substances (PFAS) at RDD. This follows the original Order to install monitoring wells to detect PFAS. $65,000
Passenger boarding ramp
RDD was given notice that larger passenger aircraft are slated to operate at this site. RDD does not have enough passenger boarding ramps to accommodate overlapping flights. The Airport needs one additional boarding ramp to accommodate the flights.
$98,000
Aircraft billing software
The U.S. Forest Service has historically paid landing fees of aircraft it summons for fire-attack missions. The U.S. Forest Service has stated it will no longer provide that service and the Airport staff will have to track and bill all these aircraft on its own. With no tracking system, staff is unable to bill these aircraft.

This could mean a loss of $50,000 to $75,000 in revenue each year. $20,000
Security Cameras
The Terminal parking lot is routinely full due to the increased passenger air service. There is a need to monitor the parking lot activity 24-hours per day, $75,000
Packet Pg. 132
Report to Redding City Council November 9, 2022
Re: 4.2(b)--Budget Resolution Appropriating Funds for Equipment Purchase(s) and Operating Expenses Page 3
seven days per week in the rear of the parking lot and other areas using supplemental cameras for safety and security reasons.

Benton Field DBE program update
As part of the federal grant assurances under the Airport Improvement Program (AIP), recipients are required to develop and maintain a Disadvantaged Business Enterprise (DBE) Program in accordance with 49 CFR Part 26 for work performed using federal grant funds. An Authorization of Service with Mead & Hunt, Inc., the Airport’s aviation consultant, is needed to complete this task. $32,000
Benton Field Legal Services
The fixed-based operator at Benton Field has closed its doors, leading to the need for legal services by outside counsel to handle and close out the matter.

Any unused funds will be disencumbered.
$33,000
Triennial Exercise- Live Fire Mobile Aircraft Mockup
The Federal Aviation Administration (FAA) mandates that all air service airports conduct triennial full-scale exercises to test its Airport Emergency Plan if no real-world incidents occur that require the plan to be used. Live fire exercises are a requirement for Aircraft Rescue and Fire-Fighting (ARFF) crews each year.

There are cost savings to bringing a mobile mockup than can be used not only by the ARFF crews but also by the Redding Fire Department and mutual aid partners.
$25,000
Increase in training budget
With the addition of new staff, the Airport needs to increase its training budget to complete program requirements mandated by Title 14, Code of Federal Regulations (CFR), Part 139 and 49 CFR Part 1542. Training will also include safety training for the high-voltage airfield lighting systems. $6,000
Flight Information Display System (FIDS)
An FIDS is a long sought-after visual display enhancement for the terminal that lets passengers know the status of their flight, and usually which gate. A FIDS system also meets an ADA requirement with the FAA to display messages for hearing-impaired passengers.
$20,000
Air Service Development Professional Services
The Airport has identified additional studies that could lead to additional air service markets by using its aviation consulting firm Mead & Hunt, Inc. This also includes additional meetings with the airlines at the airlines headquarters or air service development conferences.
$56,000
Soft water installation for Station 7
Station 7 is experiencing harsh effects from hard water that affect the fire protection apparatuses, causing significant problems with this sensitive equipment. When problems exist, the equipment has to be sent out to be remedied and it takes the FAA-required equipment out of service. $8,500
Increase to travel budget
With the addition of new staff, the Airport needs to increase its travel budget.

This increase will also cover air service development meetings with airlines. $4,000
Security System Professional Services
The Airport hosts a proprietary security system that requires licensed vendors to maintain. The Airport has a need for on-call support of these systems. $15,000
TOTAL $527,500
Packet Pg. 133
Report to Redding City Council November 9, 2022
Re: 4.2(b)--Budget Resolution Appropriating Funds for Equipment Purchase(s) and Operating Expenses Page 4
Overall, these items will provide staff the opportunity to improve airport services and comply with regulatory or agency requirements, and provide enhancements of Redding Regional while also meeting the Americans with Disabilities Act (ADA) requirements.

Environmental Review
This activity is not a project as defined under the California Environmental Quality Act, and no further action is required.

Council Priority/City Manager Goals
• Budget and Financial Management – “Achieve balanced and stable 10-year Financial Plans for all funds.”
• Economic Development – “Facilitate and become a catalyst for economic development in Redding to create jobs, retain current businesses and attract new ones, and encourage investment in the community.”
Attachments
^Resolution
Packet Pg. 134
RESOLUTION NO. 2022-____

A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 72nd AMENDMENT TO CITY BUDGET RESOLUTION NO. 2021-078
APPROPRIATING $527,500 TO FUND EQUIPMENT PURCHASES AND INCREASE

FUNDING FOR OPERATING EXPENSES AT THE REDDING REGIONAL AIRPORT AND BENTON AIRPARK FOR FISCAL YEAR 2022-23

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDDING THAT Budget Resolution No. 2021-078 be and is hereby amended as follows:

FUND DIVISION DESCRIPTION INCREASE DECREASE
134 821

Municipal Airport $527,500
THAT account titles and numbers requiring adjustments by this Resolution are as follows:

USE SOURCE

OF FUNDS OF FUNDS
Decrease (Increase) Beginning Balance
134-821-01-0001-01 Beginning Balance $ 527,500
Increase Expenditures
134-821-2253-01 Professional Services/ Consult 15,000
134-824-2253-01 Professional Services/ Consult 65,000
134-821-2447-01 Software 20,000
134-821-2671-01 Travel Expense 4,000
134-821-2782-01 Employee Training 31,000
134-821-4582-09 PFAS Well Installation 65,000
134-821-4582-10 Soft Water Installation Station 7 8,500 134-821-4582-11 Air Service Development 56,000
134-821-5702-01 Cameras - Surveillance 75,000
134-821-5935-01 Solar Field Inverter 70,000
134-821-5935-02 Boarding Ramp 98,000
134-821-5935-03 FIDS Board 20,000
Total $ 527,500 $ 527,500
THAT the purpose is to appropriate $527,500 to fund equipment purchases and increase funding for operating expenses for fiscal year 2022-23.

Packet Pg. 135 Attachment: ^Resolution (4.2(b)--Budget Resolution Appropriating Funds for Equipment Purchase(s) and Operating Expenses) I HEREBY CERTIFY that the foregoing resolution was introduced at a regular meeting of the City Council of the City of Redding on the 15th day of November, 2022, and was duly adopted at said meeting by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

KRISTEN SCHREDER, Mayor
ATTEST: FORM APPROVAL:

PAMELA MIZE, City Clerk BARRY E. DeWALT, City Attorney
Packet Pg. 136 Attachment: ^Resolution (4.2(b)--Budget Resolution Appropriating Funds for Equipment Purchase(s) and Operating Expenses)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following actions relative to Request for Proposals (RFP) No. 5328, to provide security and law enforcement officer services at the Redding Regional Airport:
(1) Award the Professional Services Contract (Contract) to American Guard Services, Inc. in an amount not to exceed $405,000;
(2) Authorize the Mayor to execute the Contract with American Guard Services, Inc.; (3) Authorize the City Manager or designee to approve Contract extensions of up to three one-year terms and amendments not to exceed $50,000; and (4) Adopt Resolution adopting and approving the 73
rd Amendment to City Budget
Resolution No. 2021-078 appropriating $46,000 for security contracts.

Fiscal Impact
The total annual fee for the contract to provide security and law enforcement officer services at the Redding Regional Airport (Airport) is approximately $405,000. The contractor will charge $60.14 per hour for law enforcement officer security services for up to nine hours daily as well as $33.62 per hour for security officer services for 15 hours daily or the difference in law enforcement officer services coverage. The contract is for a one-year term with three options to extend for one year each.

The United States Department of Homeland Security (DHS) Transportation Security Administration (TSA) reimburses airports for $15 per hour to assist with the legal requirement to have an armed law enforcement officer dedicated to the TSA Screening Checkpoint. The TSA Law Enforcement Officer reimbursement program authorizes reimbursement for security services starting one hour before each scheduled air carrier departure until one half hour after the departure has taken-off from the airport. TSA Law Enforcement Officer Reimbursement program funding may total approximately $50,000 annually.

MEETING DATE: November 15, 2022
ITEM NO. 4.2(d)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.2(d)--Award RFP No. 5328 Security and Law Enforcement Officer Services at Redding Regional Airport and Adopt Budget Resolution
Steve Bade, Assistant City
Manager
Packet Pg. 137
Report to Redding City Council November 9, 2022
Re: 4.2(d)--Award RFP Sched No. 5328, for security & law enforcement officer services Page 2 The Airports Division is requesting an additional $46,000 to cover the difference between the available security contracts funding and the cost of the new contract for the remaining seven months of Fiscal Year 2022-23. The City of Redding will seek long-term increased funding for the new security contract during the biennial budget process for Fiscal Years 2023-24 and 2024- 25 in an estimated amount of $155,000 annually.

Alternative Action
The City Council (Council) may choose not to award the contract for these security services. If not awarded, the City of Redding (City) will be responsible for developing alternative means of meeting security services requirements at the Redding Regional Airport which may include utilizing police officers from the Redding Police Department, at least until a new RFP for airport security services may be solicited and awarded. A lapse in security services could threaten the ability to operate commercial air service from the airport and poses safety risks for passengers and users of the airport.

Background/Analysis
Following the September 11, 2001, terrorist attacks, security requirements from DHS and the TSA have grown in both scope and complexity. Currently, the TSA requirements include armed security for screening checkpoints, identification regimes for restricted airport areas, vehicle inspections, facility inspections, terminal patrols, inspection and seizure of unattended baggage, and monitoring facility alarms. These examples of TSA required security services do not constitute an exhaustive list of the extensive and dynamic security requirements of the airport.

Sustained growth at the airport – which has continued despite the economic turmoil of the postCovid-19 environment – is resulting in an increased number of passengers using the airport. The Small Community Air Service Development (SCASD) Grant received in Spring 2021 to help secure flights to Denver, Colorado, also highlights the growth potential of the airport. Providing around the clock security services that meet statutory and regulatory requirements are essential for supporting the growth.

In addition to the security requirements of the DHS and TSA, the security contractor at the airport has historically been responsible for certain safety requirements of the Federal Aviation Administration which may occur outside of regular business hours or scheduled commercial air service departures. Examples of these duties include airfield safety inspections, airfield lighting inspections, perimeter security fence and gate security patrols, and airfield wildlife management.

The significance of these safety and security related regulatory requirements demands that the airport security company furnish individuals who exhibit a high degree of attentiveness and competency.

A RFP was issued, and two proposals were received and opened on November 3, 2022. The vendors submitting proposals were American Guard Services, Inc. and Nobility Security and Maritime Solutions. For the selection process, three City Airports Division staff members constituted the review and selection panel. The panel’s evaluation was based on the RFP selection criteria and the consultants’ abilities and qualifications to perform all security and law enforcement officer services required. The panel members evaluated and scored the proposals based on the consultants’ experience, success, and ability to perform the required services. The selection panel determined that American Guard Services, Inc., is a qualified firm that is able to provide the required services for the needs of the airport.

Packet Pg. 138
Report to Redding City Council November 9, 2022
Re: 4.2(d)--Award RFP Sched No. 5328, for security & law enforcement officer services Page 3 In the final piece of the evaluation, American Guard Service, Inc.’s, fee proposal was opened and evaluated on the services required. Its proposed fee of $405,000 is reasonable for the scope of services and City staff believes that it is a highly qualified company that will succeed in providing the required services.

Environmental Review
This action is not a project as defined under the California Environmental Quality Act (CEQA), and no further action is required. Security services are currently provided at the airport and this award selects the contractor for the same security services going forward.

Council Priority/City Manager Goals
• Public Safety – “Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding.” Attachments
^Resolution
City of Redding Professional Services Contract with exhibits Packet Pg. 139
RESOLUTION NO. 2022-___

A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 73rd AMENDMENT TO CITY BUDGET RESOLUTION NO. 2021-078
APPROPRIATING $46,000 TO INCREASE FUNDING FOR SECURITY CONTRACT EXPENSES AT THE REDDING REGIONAL AIRPORT FOR FISCAL YEAR 2022-23

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDDING THAT Budget Resolution No. 2021-078 be and is hereby amended as follows:

FUND DIVISION DESCRIPTION INCREASE DECREASE
134 821

Municipal Airport $46,000
THAT account titles and numbers requiring adjustments by this Resolution are as follows:

USE SOURCE

OF FUNDS OF FUNDS
Decrease (Increase) Beginning Balance
134-821-01-0001-01 Beginning Balance $ 46,000
Increase Expenditures
134-821-2252-01 Security Contract $46,000
Total $ 46,000 $ 46,000
THAT the purpose is to appropriate $46,000 in additional funding for security contract expenses for fiscal year 2022-23.

I HEREBY CERTIFY that the foregoing resolution was introduced at a regular meeting of the City Council of the City of Redding on the 15th day of November, 2022, and was duly adopted at said meeting by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

KRISTEN SCHREDER, Mayor
ATTEST: FORM APPROVAL:

PAMELA MIZE, City Clerk BARRY E. DeWALT, City Attorney
Packet Pg. 140 Attachment: ^Resolution (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement officer services)

CITY OF REDDING

PROFESSIONAL SERVICES CONTRACT
THIS CONTRACT is made at Redding, California, by and between the City of Redding ("City"), a municipal corporation, and American Guard Services, Inc. ("Contractor") for the purpose of providing security services and law enforcement officer services for the Redding Regional Airport.

WHEREAS, City does not have sufficient personnel to perform the services required herein thereby necessitating this Contract for personal services.

WHEREAS, pursuant to RMC §4.20.120, bidding is unnecessary because the services acquired herein require peculiar or specialized skill.

NOW, THEREFORE, the Parties covenant and agree, for good consideration hereby acknowledged, as follows:

SECTION 1. PROFESSIONAL SERVICES
Subject to the terms and conditions set forth in this Contract, Contractor shall provide to City the services described in Exhibit A, Exhibit B, and Exhibit C, attached and incorporated herein. Contractor shall provide the services at the time, place and in the manner specified in Exhibit D. In performing services, Contractor shall comply with all Federal Contract Provisions as set forth in Exhibit E, attached and incorporated herein.

SECTION 2. COMPENSATION AND REIMBURSEMENT OF COSTS
A. City shall pay Contractor for services rendered pursuant to this Contract, at the times and in the manner set forth in Exhibit B, attached and incorporated herein, in a total amount not to exceed Four Hundred and Five Thousand Dollars ($405,000), for the initial term of service. This sum includes all out-of-pocket travel, lodging and incidental expenses incurred by Contractor that are reasonably associated with the provision of services under this Contract. The payments specified herein shall be the only payments to be made to Contractor for services rendered pursuant to this Contract.

B. Contractor shall submit monthly invoices to City for professional services completed to the date of the invoice. All invoices shall be itemized to reflect the employees performing the requested tasks, the billing rate for each employee and the hours worked. City is not responsible to pay for training, unless otherwise stated.

C. City shall pay Contractor a holiday rate for federal holidays recognized by the City.

Packet Pg. 141 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement D. All correct, complete and undisputed invoices sent by Contractor to City shall be paid within thirty (30) calendar days of receipt.

SECTION 3. TERM AND TERMINATION
A. The term of this Contract shall be for one (1) year commencing on or around December 01, 2022. The City shall have the option to extend the contract for three (3), one-year terms under the same terms and conditions as set forth herein and upon all costs and fees being mutually agreed upon by both parties. Time is of the essence.

B. If Contractor fails to perform its duties to the satisfaction of City, or if Contractor fails to fulfill in a timely and professional manner its obligations under this Contract, then City shall have the right to terminate this Contract effective immediately upon City giving written notice thereof to Contractor.

C. Either Party may terminate this Contract without cause on thirty (30) calendar days' written notice. Notwithstanding the preceding, if the term set forth in Section 3.A. of this Contract exceeds ninety (90) calendar days in duration, Contractor's sole right to terminate shall be limited to termination for cause.

D. Contractor hereby acknowledges and agrees that the obligation of City to pay under this Contract is contingent upon the availability of City's funds which are appropriated or allocated by the City Council. Should the funding for the project, work or services set forth herein not be appropriated or allocated by the City Council, City may terminate this Agreement by furnishing at least thirty (30) calendar days' written notice of its intention to terminate. In the event of a termination pursuant to this subdivision, Contractor shall not be entitled to a remedy of acceleration of payments due over the term of this Agreement. The Parties acknowledge and agree that the power to terminate described herein is required by Article 16, Section 18, of the California Constitution, and that constitutional provision supersedes any law, rule, regulation or statute which conflicts with the provisions of this Section.

E. Contractor acknowledges and agrees that the obligation of City to pay under this Contract is also contingent upon the availability of City's funds which are appropriated or allocated by the Department of Homeland Security. Should the funding for the project, work or services set forth herein increase or not be appropriated or allocated by the Department of Homeland Security, the City may increase or decrease the number of hours required for security services by furnishing at least thirty (30) calendar days' written notice of its intention to increase or decrease the number of hours for security services. In the event of a reduction in services pursuant to this subdivision, Contractor shall not be entitled to a remedy of acceleration of payments due over the term of this Agreement.

Packet Pg. 142 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement F. In the event that City gives notice of termination, Contractor shall promptly provide to City any and all finished and unfinished reports, data, studies, photographs, charts or other work product prepared by Contractor pursuant to this Contract. City shall have full ownership, including, but not limited to, intellectual property rights, and control of all such finished and unfinished reports, data, studies, photographs, charts or other work product.

G. In the event that City terminates the Contract, City shall pay Contractor the reasonable value of services rendered by Contractor pursuant to this Contract; provided, however, that City shall not in any manner be liable for lost profits which might have been made by Contractor had Contractor completed the services required by this Contract. Contractor shall, not later than ten (10) calendar days after termination of this Contract by City, furnish to City such financial information as in the judgment of the City's representative is necessary to determine the reasonable value of the services rendered by Contractor.

H. In no event shall the termination or expiration of this Contract be construed as a waiver of any right to seek remedies in law, equity or otherwise for a Party's failure to perform each obligation required by this Contract.

SECTION 4. MISCELLANEOUS TERMS AND CONDITIONS OF CONTRACT A. City shall make its facilities accessible to Contractor as required for Contractor's performance of its services under this Contract. City shall provide Contractor with an office and desktop computer with printer at the Airport for security operations.

B. Contractor shall furnish and pay for a touch-screen capable smart phone, tablet, and cellular data service for the on-duty security officer. Contractor shall furnish and pay for telephone and cellular data service for its office at the Airport. The City shall have no responsibility to pay for cellular service and telephone utility service, and Contractor shall hold the City free and harmless from all charges for the furnishing of telephone and cellular service.

C. Pursuant to the City's business license ordinance, Contractor shall obtain a City business license prior to commencing work.

D. Contractor represents and warrants to City that it has all licenses, permits, qualifications and approvals of any nature whatsoever that are legally required for Contractor to practice its profession. Contractor represents and warrants to City that Contractor shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Contract any licenses, permits and approvals that are legally required for Contractor to practice its profession.

E. Contractor shall, during the entire term of this Contract, be construed to be an independent contractor and nothing in this Contract is intended, nor shall it be construed, to create an employer/employee relationship, association, joint venture

Packet Pg. 143 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement relationship, trust or partnership or to allow City to exercise discretion or control over the professional manner in which Contractor performs under this Contract; provided, however, that the services to be provided by Contractor shall be provided in a manner consistent with the professional standards applicable to such services.

The sole interest of City is to insure that services are rendered and performed in a competent, efficient and satisfactory manner. Contractor shall be fully responsible for payment of all taxes due to state and federal governments which would be withheld from compensation if Contractor were a City employee. City shall not be liable for deductions for any amount for any purpose relating to Contractor's compensation. Contractor shall not be eligible for coverage under City's workers' compensation insurance plan, benefits under the Public Employee Retirement System or be eligible for any other City benefit. No party shall be the agent of, or have a right or power to bind, the other Party without its express written consent.

F. No provision of this Contract is intended to, or shall be for the benefit of, or construed to create rights in, or grant remedies to, any person or entity not a party hereto.

G. No portion of the work or services to be performed under this Contract shall be assigned, transferred, conveyed or subcontracted without the prior written approval of City. Contractor may use the services of independent contractors and subcontractors to perform a portion of its obligations under this Contract with the prior written approval of City. Independent contractors and subcontractors shall be provided with a copy of this Contract and Contractor shall have an affirmative duty to assure that said independent contractors and subcontractors comply with the same and agree to be bound by its terms. Contractor shall be the responsible party with respect to all actions of its independent contractors and subcontractors, and shall obtain such insurance and indemnity provisions from its contractors and subcontractors as City's Risk Manager shall determine to be necessary.

H. Contractor, at such times and in such form as City may require, shall furnish City with such periodic reports as it may request pertaining to the work or services undertaken pursuant to this Contract, the costs or obligations incurred or to be incurred in connection therewith, and any other matters covered by this Contract.

I. Contractor shall maintain accounts and records, including personnel, property and financial records, adequate to identify and account for all costs pertaining to this Contract and such other records as may be deemed necessary by City to assure proper accounting for all project funds. These records shall be made available for audit purposes to state and federal authorities, or any authorized representative of City. Contractor shall retain such records for three (3) years after the expiration of this Contract, unless prior permission to destroy them is granted by City.

J. Contractor shall perform all services required pursuant to this Contract in the manner and according to the standards observed by a competent practitioner of Contractor's profession. All services of whatsoever nature which Contractor

Packet Pg. 144 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement delivers to City pursuant to this Contract shall be provided in a professional manner and conform to the standards of quality normally observed by a person practicing the profession of Contractor and its agents, employees and subcontractors assigned to perform the services contemplated by this Contract.

K. All completed reports and other data or documents, or computer media provided or prepared by Contractor in accordance with this Contract are the property of City, and may be used by City. City shall have all intellectual property rights including, but not limited to, copyright and patent rights, in said documents, computer media, and other materials provided by Contractor. City shall release, defend, indemnify and hold harmless Contractor from all claims, costs, expenses, damage or liability arising out of or resulting from the use or modification of any reports, data, documents, drawings, specifications or other work product prepared by Contractor, except use by City on those portions of the project for which such items were prepared.

L. Contractor, including its employees, agents, and subcontractors, shall not maintain or acquire any direct or indirect interest that conflicts with the performance of this Contract. Contractor shall comply with all requirements of the Political Reform Act (Government Code §8100 et seq.) and other laws relating to conflicts of interest, including the following: I) Contractor shall not make or participate in a decision made by City if it is reasonably foreseeable that the decision may have a material effect on Contractor's economic interest, and 2) if required by City Clerk, Contractor shall file financial disclosure forms with the City Clerk.

SECTION 5. INSURANCE
A. Unless modified in writing by City's Risk Manager, Contractor shall maintain the following noted insurance during the duration of the Contract:

Coverage
Commercial General Liability
Comprehensive Vehicle Liability
Workers' Compensation and Employers' Liability
Professional Liability (Errors and Omissions)
B. Coverage shall be at least as broad as:

Reguired Not Reg uired
X
X
X
X

1. Insurance Services Office form number CG-0001, Commercial General Liability Insurance, in an amount not less than $1,000,000 per occurrence and $2,000,000 general aggregate for bodily injury, personal injury and property damage;

Packet Pg. 145 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement

2. Insurance Services Office form number CA-0001 (Ed. 1/87), Comprehensive Automobile Liability Insurance, which provides for total limits of not less than $1,000,000 combined single limits per accident applicable to all owned, non-owned and hired vehicles;

3. Statutory Workers' Compensation required by the Labor Code of the State of California and Employers' Liability Insurance in an amount not less than $1,000,000 per occurrence. Both the Workers' Compensation and Employers' Liability policies shall contain the insurer's waiver of subrogation in favor of City, its elected officials, officers, employees, agents and volunteers;

4. Professional Liability (Errors and Omissions) Insurance, appropriate to Contractor's profession, against loss due to error or omission or malpractice in an amount not less than $1,000,000.

C. Any deductibles or self-insured retentions must be declared to and approved by City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its elected officials, officers, employees, agents and volunteers; or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claims administration and defense expenses.

D. The General Liability policy shall contain or be endorsed to contain the following provisions:

1. City, its elected officials, officers, employees, agents and volunteers are to be covered as additional insured as respects liability arising out of work or operations performed by or on behalf of Contractor; premises owned, leased or used by Contractor; or automobiles owned, leased, hired or borrowed by Contractor. The coverage shall contain no special limitations on the scope of protection afforded to City, its elected officials, officers, employees, agents and volunteers.

2. The insurance coverage of Contractor shall be primary insurance as respects City, its elected officials, officers, employees, agents and volunteers. Any insurance or self-insurance maintained by City, its elected officials, officers, employees, agents and volunteers, shall be in excess of Contractor's insurance and shall not contribute with it.

3. Coverage shall state that the insurance of Contractor shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

4. Each insurance policy required by this Contract shall be endorsed to state that coverage shall not be canceled except after thirty (30) calendar days' prior written notice has been given to City. In addition, Contractor agrees

Packet Pg. 146 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement that it shall not reduce its coverage or limits on any such policy except after thirty (30) calendar days' prior written notice has been given to City.

5. Certificate holder shall be the City of Redding, 777 Cypress Avenue, Redding, California 96001.

E. Insurance is to be placed with insurers with a current A.M.Best's rating of no less than A-VII.

F. Contractor shall designate the City of Redding as a Certificate Holder of the insurance. Contractor shall furnish City with certificates of insurance and original endorsements effecting the coverages required by this clause. Certificates and endorsements shall be furnished to: Risk Management Department, City of Redding, 777 Cypress A venue, Redding, CA 96001. The certificates and endorsements for each insurance policy are to be signed by a person authorized by the insurer to bind coverage on its behalf. All endorsements are to be received and approved by the City's Risk Manager prior to the commencement of contracted services. City may withhold payments to Contractor if adequate certificates of insurance and endorsements required have not been provided, or not been provided in a timely manner.

G. The requirements as to the types and limits of insurance coverage to be maintained by Contractor as required by Section 5 of this Contract, and any approval of said insurance by City, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by Contractor pursuant to this Contract, including, without limitation, provisions concerning indemnification.

H. If any policy of insurance required by this Section is a "claims made" policy, pursuant to Code of Civil Procedure §342 and Government Code§ 945.6, Contractor shall keep said insurance in effect for a period of eighteen (18) months after the termination of this Contract.

I. If any damage, including death, personal injury or property damage, occurs in connection with the performance of this Contract, Contractor shall immediately notify City's Risk Manager by telephone at (530) 225-4068. No later than three (3) calendar days after the event, Contractor shall submit a written report to City's Risk Manager containing the following information, as applicable: 1) name and address of injured or deceased pcrson(s); 2) name and address of witnesses; 3) name and address of Contractor's insurance company; and 4) a detailed description of the damage and whether any City property was involved.

SECTION 6. INDEMNIFICATION AND HOLD HARMLESS
A. To the fullest extent permitted by law, Contractor shall indemnify protect, defend and hold harmless, City, its elected officials, officers, employees, and agents, and each and every one of them, from and against all actions, damages, costs, liability,

Packet Pg. 147 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement claims, losses, penalties and expenses (including, but not limited to, reasonable attorney's fees of the City Attorney or legal counsel retained by City, expert fees, litigation costs, and investigation costs) of every type and description to which any or all of them may be subjected by reason of the performance of the services required under this Contract by Contractor its officers, employees or agents in the performance of professional services under this Contract, except when liability arises due to the sole negligence, active negligence or misconduct of the City.

B. The Contractor's obligation to defend, indemnify and hold harmless shall not be excused because of the Contractor's inability to evaluate liability. The Contractor shall respond within thirty (30) calendar days to the tender of any claim for defense and indemnity by the City, unless this time has been extended in writing by the City. If the Contractor fails to accept or reject a tender of defense and indemnity in writing delivered to City within thirty (30) calendar days, in addition to any other remedy authorized by law, the City may withhold such funds the City reasonably considers necessary for its defense and indemnity until disposition has been made of the claim or until the Contractor accepts or rejects the tender of defense in writing delivered to the City, whichever occurs first. This subdivision shall not be construed to excuse the prompt and continued performance of the duties required of Contractor herein.

C. The obligation to indemnify, protect, defend, and hold harmless set forth in this Section applies to all claims and liability regardless of whether any insurance policies are applicable. The policy limits of said insurance policies do not act as a limitation upon the amount of indemnification to be provided by Contractor.

D. City shall have the right to approve or disapprove the legal counsel retained by Contractor pursuant to this Section to represent City's interests. City shall be reimbursed for all costs and attorney's fees incurred by City in enforcing the obligations set forth in this Section.

SECTION 7. CONTRACT INTERPRETATION, VENUE AND ATTORNEY FEES A. This Contract shall be deemed to have been entered into in Redding, California. All questions regarding the validity, interpretation or performance of any of its terms or of any rights or obligations of the parties to this Contract shall be governed by California law, and any action brought by either party to enforce any of the terms of lltis Cunlract shall be filed in the Shasta County Superior Court. If any claim, at law or otherwise, is made by either party to this Contract, the prevailing party shall be entitled to its costs and reasonable attorneys' fees.

B. This document, including all exhibits, contains the entire agreement between the parties and supersedes whatever oral or written understanding each may have had prior to the execution of this Contract. This Contract shall not be altered, amended or modified except by a writing signed by City and Contractor. No verbal agreement or conversation with any official, officer, agent or employee of City,

Packet Pg. 148 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement either before, during or after the execution of this Contract, shall affect or modify any of the terms or conditions contained in this Contract, nor shall any such verbal agreement or conversation entitle Contractor to any additional payment whatsoever under the terms of this Contract.

C. No covenant or condition to be performed by Contractor under this Contract can be waived except by the written consent of City. Forbearance or indulgence by City in any regard whatsoever shall not constitute a waiver of the covenant or condition in question. Until performance by Contractor of said covenant or condition is complete, City shall be entitled to invoke any remedy available to City under this Contract or by law or in equity despite said forbearance or indulgence.

D. If any portion of this Contract or the application thereof to any person or circumstance shall be invalid or unenforceable to any extent, the remainder of this Contract shall not be affected thereby and shall be enforced to the greatest extent permitted by law.

E. The headings in this Contract are inserted for convenience only and shall not constitute a part hereof. A waiver of any party of any provision or a breach of this Contract must be provided in writing, and shall not be construed as a waiver of any other provision or any succeeding breach of the same or any other provisions herein.

F. Each Party hereto declares and represents that in entering into this Contract, it has relied and is relying solely upon its own judgment, belief and knowledge of the nature, extent, effect and consequence relating thereto. Each Party further declares and represents that this Contract is made without reliance upon any statement or representation not contained herein of any other Party or any representative, agent or attorney of the other Party. The Parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms, and conditions of this Contract and that the decision of whether or not to seek the advice of counsel with respect to this Contract is a decision which is the sole responsibility of each of the Parties. Accordingly, no party shall be deemed to have been the drafter hereof, and the principle of law set forth in Civil Code § 1654 that contracts are construed against the drafter shall not apply.

G. In the event of a conflict between the term and conditions of the body of this Contract and those of any exhibit or attachment hereto, the terms and conditions set forth in the body of this Contract proper shall prevail. In the event of a conflict between the terms and conditions of any two or more exhibits or attachments hereto, those prepared by City shall prevail over those prepared by Contractor.

SECTION 8. SURVIVAL
The provisions set forth in Sections 3.F., 3.G., 4.E., 4.H., 4.J., 5, 6, 7.A., 7.B., 7.D. and

7.G. of this Contract shall survive termination of the Contract.

Packet Pg. 149 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement SECTION 9. COMPLIANCE WITH LAWS - NONDISCRIMINATION
A. Contractor shall comply with all applicable laws, ordinances and codes of federal, state and local governments.

B. In the performance of this Contract, Contractor shall not discriminate against any employee or applicant for employment because of race, color, ancestry, national origin, religious creed, sex, sexual orientation, disability, age, marital status, political affiliation, or membership or nonmembership in any organization.

Contractor shall take affirmative action to ensure applicants are employed and that employees are treated during their employment without regard to their race, color, ancestry, national origin, religious creed, sex, sexual orientation, disability, age, marital status, political affiliation, or membership or nonmembership in any organization. Such actions shall include, but not be limited to, the following:
employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training.

SECTION 10. REPRESENTATIVES
A. City's representative for this Contract is Jim Wadleigh, telephone number (530) 224-4321, email address [email protected]. All of Contractor's questions pertaining to this Contract shall be referred to the above-named person, or to the representative's designee.

B. Contractor's representative for this Contract is Gerald A. Gregory, telephone number (800) 441-1808, email [email protected]. All of City's questions pertaining to this Contract shall be referred to the above-named person.

C. The representatives set forth herein shall have authority to give all notices required herein.

SECTION 11. NOTICES
A. All notices, requests, demands and other communications hereunder shall be deemed given only if in writing signed by an aulhurizeu rt::prt::st::nlali vt:: uf lht:: st::uut::r (may be other than the representatives referred to in Section 10) and delivered by facsimile, with a hard copy mailed first class, postage prepaid; or when sent by a courier or an express service guaranteeing overnight delivery to the receiving party, addressed to the respective parties as follows:

Packet Pg. 150 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement To City:

Redding Regional Airport
Jim Wadleigh
6751 Woodrum Circle, Suite 200
Redding, CA 96002
To Contractor:

American Guard Services
Gerald A. Gregory
1125 W 190th Street
Los Angeles, CA 90248
B. Either party may change its address for the purposes of this paragraph by giving written notice of such change to the other party in the manner provided in this Section.

C. Notice shall be deemed effective upon: 1) personal service; 2) two calendar days after mailing or transmission by facsimile, whichever is earlier.

SECTION 12. AUTHORITY TO CONTRACT
A. Each of the undersigned signatories hereby represents and warrants that they are authorized to execute this Contract on behalf of the respective parties to this Contract; that they have full right, power and lawful authority to undertake all obligations as provided in this Contract; and that the execution, performance and delivery of this Contract by said signatories has been fully authorized by all requisite actions on the part of the respective parties to this Contract.

B. When the Mayor is signatory to this Contract, the City Manager and/or the Department Director having direct responsibility for managing the services provided herein shall have authority to execute any amendment to this Contract which does not increase the amount of compensation allowable to Contractor or otherwise substantially change the nature or scope of the services provided herein.

SECTION 13. DATE OF CONTRACT
The date of this Contract shall be the date it is signed by City.

Packet Pg. 151 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement IN WITNESS WHEREOF, City and Contractor have executed this Contract on the days and year set forth below:

CITY OF REDDING,
A Municipal Corporation
Dated: _____ ,2022
By: Kristin Schreder, Mayor
ATTEST: APPROVED AS TO FORM:

PAM MIZE, City Clerk
Dated: , 2022 -----
BARRY DeWALT
City Attorney
By:

TaxID No.: -----------
Attachments:

Exhibit A Duties of Security Officer at Redding Regional Airport Exhibit B Minimum Qualifications and Training Requirements for Security Officers at Redding Regional Airport
Exhibit C Requirements for Security Contractor at Redding Regional Airport Exhibit D Payment Terms
Exhibit E Federal Contract Provisions

95-4654353
Packet Pg. 152 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement

DUTIES OF SECURITY OFFICERS

AT REDDING REGIONAL AIRPORT
Exhibit A
Security personnel at Redding Regional Airport (RDD) provide security patrols in accordance with the Airp ort security plan and support passenger security screening which meets the requirements of the Transportation Security Administration (TSA) as outlined within 49 CFR Part 1542. The duties of Security personnel employed at RDD shall include but not limited to, the following guidelines which may change from time to time in response to Airport needs and requirements as well as national security directives;

1. Staffing Levels & Hours of Shift. At least one(!) individual shall be present at the Airp ort 24 hours per day, seven (7) days a week. Currently, one ( 1) security officer is present for each shift as noted below. Shifts are arranged as follows: however, proposers are encouraged to provide a 24-hour shift schedule that will work best with their firm's operations:

Shift 1:

Shift 2:

Shift 3:
7:00 a.m. through 3:00 p.m.
3:00 p.m. through 11 :00 p.m.
11 :00 p.m. through 7:00 a.m.

Passenger screening is currently required four (4) times per day. For the most recent Airline schedule, please see Attachment 5.

2. Boarding Passenger Screening. The security officer functioning as the on-duty Law Enforcement Officer (LEO) for passenger screening (as required by TSA) shall at all times be in a position within the passenger screening point during screening activities and will respond immediately when summoned by either Transportation Security Administration (TSA) or airline personnel and respond within ten (I 0) minutes during non-passenger screening activities. Further, LEOs will adhere to the following outline of duties connected with this function:

A. Periodically ensure that personnel and vehicle gates which provide access to the Air Operations Area (AOA) or designated security area are secured.

B. LEOs shall at periodic and unannounced times enter the terminal building passenger hold-room and shall investigate any activity which in their judgment is suspicious. LEOs shall make every reasonable effort to contact the TSA supervisor and/or air carrier manager/personnel regarding any activity judged to be suspicious or to warrant investigation.

C. When in the passenger hold-room, the LEO should normally be stationed at a point that allows optimal observation of activities within the entire room.

D. Unless carried by an authorized person in a lawful manner, concealed firearms or weapons of any kind will immediately be confiscated and the person involved apprehended and arrested after consultation with Redding Police.

Packet Pg. 153 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement E. At all times, the LEO shall comply with the requirements ofTSA Security Regulations. In all cases where persons are arrested, the Redding Police Department shall be notified immediately and personnel from that agency will be dispatched to take custody of the arrested individual. In no case, however, shall the LEO leave the airport to file proper charges until being properly relieved of duties at the airport by contractor's other Security personnel. All required TSA notifications shall be made by Contractor's security administrative personnel through the City of Redding Airports Manager.

F. The LEO shall periodically inspect to ensure that airline personnel have securely locked the passenger hold-room exit doorways.

3. Aircraft Arrivals and Departures. All regularly scheduled passenger airline and public charter aircraft arrivals and departures shall have a security presence. The LEO will be expected to be present in the immediate vicinity of the passenger hold-room area from several minutes prior until after the aircraft has arrived or departed from the gate as the case may be.

A. When regularly scheduled passenger airline and public charter aircraft arrivals occur concurrently with regularly scheduled passenger boarding, an additional LEO will be expected to be present in the immediate vicinity of the passenger exit lane from several minutes prior until after the aircraft has arrived or departed from the gate as the case may be.

4. Air Operations Area (AOA) Doors and Gates. Should it come to the attention of the security officer that anyone has unlocked or alarmed a security door or gate, the officer shall respond to the affected portal. Once the alarm has been reset, the identity of the person or persons responsible shall be determined. Should the same person or persons be apprehended for leaving a security door or gate open habitually, actions may be taken against them for failure to comply with existing TSA airport security requirements. If no person can be positively identified as the cause of the door alarm, the security officer shall be responsible for working with airport staff to ensure the affected area is searched.

5. Overall Airport Security. An additional primary reason for the use of security officers at RDD is to curtail theft and vandalism.

A random scheduled roving patrol shall be conducted twice per working shift at varying intervals. These patrols shall assure proper observation of the buildings, hangars, aircraft, vehicles, equipment, and thoroughfares to prevent vandalism and theft. During each patrol rotating checks shall include but shall not be limited to:

A. Checking padlocks on hangar doors, patrolling permanent and transient tiedown areas, and ensuring no tampering with aircraft.

B. Providing building security of private firms leasing land or building from the Airport.

Packet Pg. 154 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement C. Parking lots for rental car agencies and terminal building employees. Any vehicles in these areas that do not display the appropriate parking identification shall be ticketed. Any vehicle that is found to be suspicious shall be inspected, and if determined to be a threat, Redding Police Department shall be notified.

D. Passenger terminal public parking area. All vehicles found to be in violation of Airport Parking procedures shall be warned and/or ticketed as needed and the applicable report(s) submitted to the Airport Manager and/or the Parking operator.

Any vehicle that is found to be suspicious shall be inspected, and if determined to be a threat, Redding Police Department shall be notified.

6. Vehicle Parking at Terminal Curb. A directive of the Department of Homeland Security states that vehicles nay not be left unattended on the curb in front of the terminal. The Security personnel shall patrol the curb on a regular basis to ensure compliance; all drivers of unattended vehicles shall be warned or ticketed.

7. Airport Perimeter Security.

8. A. The perimeter security fence and gates shall be patrolled at a minimum of two (2) times per 24-hour p riod by the shift security officer personnel.

B. Patrol times directions, and speeds shall be executed on random basis throughout the term of this Agreement. This will include dividing the number of patrols between shifts.

C. The Contractor is required, periodically but at no greater intervals than every three (3) months, to coordinate and discuss these patrols with the Airports Manager or his representative; verbal agreement between them can be used as the basis for altering the number and/or methods of patrols.

Movement of Security Vehicle within AOA. The Contractor shall ensure its security officer personnel are properly trained to operate the security vehicle within and on the AOA. Such training shall include but not be limited to communication with and following direction from Federal Aviation Administration (FAA) Contract Control Tower by use of VHF radio; knowledge of visual light signals from the FAA Contract Control Tower; knowledge of AOA lighting and the meaning of its different colors; knowledge of aircraft position, taxi, and landing lighting and their relative location on the aircraft; knowledge of the security vehicle lighting and when it should be used; knowledge of safe operation on runways, taxiways, and aircraft parking areas; and knowledge of the Airport Emergency Plan (AEP) for the Redding Regional Airport. Security Personnel shall complete a written examination prior to operating a vehicle unaccompanied on the AOA.

Tests will be administered by Airport Staff. Annual training requirements for Driving, Non-Movement Area, Driving for AOA/Movement area, Wildlife Control and Airfield Self-Inspection.

Packet Pg. 155 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement

9. Airfield Safety Inspections. All airfield lighting and designated safety items shall be checked one (1) time per each 24-hour period. Outages will be reported to the Airports Manager's office no later than 0800 hours following the weekday 24-hour period in which the outage is noted, 0800 hours on Monday for outages noted on weekends, or 0800 hours on the next City business day for outages noted on City Holidays. The security officer personnel will immediate notify City's airport personnel anytime they observe unsafe airfield conditions.

10. Security of Passenger Terminal Building.

A. All terminal doors shall be secured immediately upon the nightly closure of the terminal. The security officer personnel shall personally check each entrance to ensure this has been properly accomplished. Vehicle gates with access to the AOA shall also be checked to ensure that they are secured/locked.

B. The security officer personnel shall unlock the terminal building public entrances each morning in sufficient time for terminal building employees to enter to prepare for their work.

C. The Contractor shall periodically coordinate the locking and unlocking of the passenger terminal with the Airports Manager or his representative to ensure proper procedures are being followed.

D. Security personnel that work non-passenger screening shifts shall be in a position to respond to the Airport terminal building within ten (10) minutes when summoned.

11. Airport Lighting. Airport lighting which shall be periodically checked, but is not limited to, the passenger terminal aircraft parking apron, general aviation hangars, and outdoor tie-down areas, transient aircraft parking areas, passenger terminal and other vehicle parking lots, roadways, and tenant leasehold areas. All outages shall be reported to the Airports Manager's office. The Contractor may develop other security checks to improve on these basic requirements. All such additional procedures will be coordinated with the Airports Manager.

12. Arrival of Transient Aircraft. Provide assistance as necessary to transient aircraft personnel who arrive during those hours lhal lht: Air Trafffo Cunlrnl Tower is unmanned.

Proper security should be maintained throughout at a minimum of inconvenience to the visiting pilots, aircrews, and passengers.

13. Surveillance during Nighttime Hours. Each vehicle entering the airp ort after the tower and terminal have closed shall be carefully scrutinized and the identity of the passengers checked as judged necessary. It should be kept in mind that they could be passengers and pilots who are authorized to enter the AOA, passengers from our of the area who do not know the tower and/or terminal are closed, etc. They could also desire to enter various Packet Pg. 156 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement airport areas with designs to commit theft, vandalism, or other harm. Such vehicle and driver checks will help curtail these acts.

14. Security of Airport Paid Parking Facility. The security officer is on call to assist customers in the public parking lots. How the public paid parking lot is scheduled to operate is subject to change, thus altering the duties of the officers.

15. Request for Assistance. A security officer who perceives something to be wrong shall check into the situation. If during this examination he judges something to be wrong to the point that he himself may be in danger or in serious trouble, he should immediately remove himself from harm's way and request Redding Police Department back-up. At that point Security Personnel shall request additional help through the Contractor's 24- hour dispatcher.

16. Arrests. When and if arrests are made, the security officer shall request a Redding Police Department unit to respond and take custody of the arrested individual. The security officer shall not leave the Airport. Should it become necessary for the security officer to leave the Airport to sign a complaint or satisfy other requirements associated with the arrest, he or she shall not do so until after being relieved by another security officer who is qualified in Airport security and appropriately credentialed.

17. Use of Terminal Building Security Office. The office space provided for security officer personnel shall be used only in support of security officer job performance; e.g., preparing necessary paperwork and forms, assisting members of the traveling public, etc., and for any other occasion or reason authorized by the Airport Manager or designee.

18. Airport Buildings and Tenants. Security officer personnel shall be familiar with every building or structure on the airport, each building's contents, and the respective occupants or tenants.

19. Activity and Incident Reports. Security officer personnel shall keep legible, current, detailed, and accurate daily activity reports that shall begin and end with the security officer's shift. Sterile Area Concessionaire Merchandise Inspections, ID Media Challenges, and any other occurrences or incidents that are notable or of concern to Airport Administration, as determined by the Airport Security Coordinator, shall be reported on an individual basis by a full, written report. The reports shall be immediately available to the Airport Security Coordinator via email or similar electronic format, that can be easily distributed to appropriate agencies.

20. Daily Transient Tie-Down Reports. Security officer personnel shall prepare a nightly report of aircraft tied down on the transient tie-down ramp. The report shall be made available to the Airports Manager's office by 8:00 am the following City work day.

Packet Pg. 157 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement

21. Flag Protocols. The security officer is responsible for observing standard flag protocol (i.e. daily raising/lowering, inclement weather, half-staff, etc.) and for complying with applicable federal and local laws. In addition, in the event that the City modifies the standard flag protocol, the City's decision shall prevail.

22. Changes and Additions. The above-explained duties are not necessarily all inclusive during the term of Agreement between the City and Contractor and may be revised as necessary to meet City, State, and Federal airport security requirements. It is expressly understood between the parties that the duties herein are subject to change at any time throughout the term of this Agreement.

Packet Pg. 158 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement

MINIMUM QUALIFICATIONS AND TRAINING REQUIREMENTS

FOR SECURITY OFFICERS AT REDDING REGIONAL AIRPORT
Exhibit B
Security Officer Personnel must have completed the following training prior to assuming duties at ROD:

A. Training required under Transportation Security Administration 49 CFR Part 1542.217.

B. De-Escalation Training
C. Bureau of Security and Investigative Service
D. Complete training courses on Airport Movement Area Driver's Training, Wildlife Hazard Management on Airports, Airfield Markings and Lighting, and Pedestrians and Ground Vehicles on Airfield, traffic parking regulations, and ordinances in effect at the Airport.

E. Airport Security Identification Display Area and Airport Operations Area Training, and a practical Airfield Driving Training.

These trainings must be kept current to perform duties at ROD.

Contractor shall provide professional and quality service at all times. No gaps in coverage are permissible. Any relief personnel required to ensure continual coverage of required areas shall be included in the hourly rate provided for this RFP on the proposal response cover sheet and will not be reimbursable as a separate position.

Contractor shall provide all services hereunder in compliance with applicable federal, state and local laws and regulations. All of Contractor's security personnel shall meet current federal and state requirements for licensing, certifications, permitting and background clearances. Contractor's personnel may not begin training or begin work at the Airport until they have completed and passed background screening.

If Contractor's personnel loses or fails to maintain his/her security clearance or state certification, that person shall not be allowed to work at the Airport. Current identification access control badges and applicable State issued (i.e. "guard cards" or "firearms qualification card") must be on all Contractor personnel at all times while perfo rming work. Pailure of any personnel to meet these requirements shall result in corrective action and nonpayment by City to Contractor for such person's services. Contractor shall be required to immediately provide a replacement security officer as part of corrective action. Contractor's personnel may not begin work until they have completed all the training requirements for the Airport.

Contractor shall furnish and maintain personnel with comprehensive preparatory security training prior to assignment at Airport. All required training will be provided at no additional cost to City.

Training shall include, but is not limited to the following:

Packet Pg. 159 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement •
•
•
•
•
•
•
•
•
•
•
•
Duties and functions of a Security Officer
Patrol procedures
Report writing
Public relations
Search and seizure procedures and laws of arrest
Authority and jurisdiction of local enforcement agencies Traffic control
Civil disturbance procedures
Safety procedures
Telephone and radio communications
Response to and preservation of crime scene
Specific site duties
First aid and CPR
Bomb Threats
Fire Safety Equipment
Cultural Diversity and Sensitivity training
Sexual harassment training
Firearm training
Verification of all training shall be submitted to the Airport Security Coordinator no later than 10 days following training. All training shall be provided to the satisfaction of Airport, pursuant to this Schedule. Security Officers will be provided the training instructions and written guidelines from Airport personnel on identifying aircraft and communications with Air Traffic Control Tower.

Airport personnel will also provide training for movement within the secured and safety areas of the Airport.

Contractor shall submit monthly invoices to City for professional services completed to the date of the invoice. All invoices shall be itemized to reflect the employees performing the requested tasks, the billing rate for each employee, and the hours worked. Contractor shall provide the City with two (2) monthly invoices: one (1) invoice for routine security work, and one (1) invoice for law enforcement officer services.

2. Uniform. Badge and Firearms
A. Security officer personnel must be identifiable by uniform and badge and be armed with a firearm which they are authorized to wear and use. [ 49 CFR Part 1542.217(a) (2) and (3).

B. Possess a current Department of Consumer Affairs, Bureau of Security and Investigative Services Permit for exposed firearm.

3. Firearms
A. At least one (1) handgun only shall be carried by each security officer and shall be carried only in a Bureau of Security and Investigative Services (BSIS)-approved waist-worn holster, which secures the weapon. Any additional firearms and/or Packet Pg. 160 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement weapons must approved by the Airports Manager.

B. The caliber and number of firearms to be carried by each security officer shall be permitted by BSIS and approved by the Airports Manager.

4. Use of Firearms. The Contractor's minimum standards by which its security officers will be trained pertaining to the use of firearms will be set forth in cooperation with the Redding Police Department. Such minimum standards as designed for Contractor read as follows:

A. Firearms may be discharged by Contractor's Security Personnel while on duty at the Airport in the performance of their duties under the following circumstances:

1. In the necessary defense of themselves or other persons from the imminent threat of death.

2. To kill a dangerous animal or one that is so severely injured that it should be humanely removed from further suffering, and other disposition is not practical. The Animal Control Officer shall be called in all such cases when it is practical to do so.

B. An officer shall not surrender his or her weapon except as a last resort and only after every verbal or physical tactical tool or maneuver has been used.

C. When an employee discharges a firearm the employee shall immediately notify the Redding Police Department shift supervisor on duty, the Airports Manager and Contractor.

5. Training in use of the Firearm
A. Contractor shall insure its security officer personnel are trained how to use and shoot the firearm by a State of California certified instructor.

B. Contractor shall insure its security officer personnel receive training pursuant to this Section a minimum of one (1) time per annual quarter during the initial and renewal terms of this Agreement.

C. Written records of this training shall be kept updated and maintained by Contractor at all times throughout the term of this Agreement.

6. When to Unholster and When to Use the Firearm
A. Contractor shall insure its security officer personnel are trained when to unholster the firearm and when to use it by a State of California certified qualified instructor.

B. Contractor shall insure its security officer personnel receive the training pursuant to this Section a minimum of one (1) time per annual quarter during the initial and Packet Pg. 161 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement renewal terms of this Agreement.

C. Written records of this training shall be kept updated and maintained by Contractor at all times throughout the term of this Agreement.

7. Straight and Side-Handle Baton and/or Taser.

A. The baton and/or taser is an optional intermediate defensive weapon. It is to be used in circumstances that require more force than unarmed defense, but less than that which justifies the use of a firearm. If used, only the amount of force necessary to defend the security officer's life or the life of another or to control an immediate dangerous situation shall warrant such use.

B. Security officer personnel armed with a baton are subject to the laws of the Penal Code and the Business and Professions Code. Personnel will be taught the use of a baton under the format described in Section 7553 of the Business and Professions Code. The security officer will have satisfactorily completed a course of instruction certified by the Department of Consumer Affairs Bureau of Security and Investigative Services Permit, in the carrying and use of the baton by a bureaucertified baton instructor. Contractor shall insure its security officer personnel receive the training described in Section 6. B. a minimum of one (1) time annually during the initial and renewal terms of this Agreement.

A. Security officer personnel armed with a taser shall receive training in its use a minimum of one (1) time annually during the initial and renewal terms of this Agreement.

8. Communications with Redding Poli.ce Department (RPO). Security personnel will maintain two-way radio (radio to be issued by Airp ort) and cellular telephone contact with their headquarters, with the Airp orts office and the Redding Police Department, and/or other law enforcement agencies. In the event that security personnel need assistance due to an inability to handle a situation, requests for assistance from the Redding Police Department will be in accordance with policy to be established between the contractor and the Redding Police Department. Contractor will insure its security officer personnel receive adequate training from RPO to enable them to properly communicate with RPO Dispatch and with RPO Officers who are in route.

9. Changes to Training Requirements. The training requiremt:nls spt:cified herein may be revised as necessary to meet City, State and Federal airp ort security requirements. It is expressly understood between the parties that the training requirements are subject to change at any time throughout the term, or extended term, of this Agreement. Required training cannot conflict with Officer's scheduled shifts at the Airp ort, unless otherwise approved by the Airp ort Manager.

Packet Pg. 162 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement Exhibit C

REQUIREMENTS FOR SECURITY CONTRACTOR

1. Communications

2. 3.

A. Contractor shall maintain a dispatch center capable of two-way radio communications as well as telephone service between the Airport security officer and their security office at all times when security is on duty at the Airport.

Dispatch should be familiar and knowledgeable of Airport layout and businesses on the airfield.

B. Contractor's dispatch center shall be open to inspection by the Airports Manager or his designee during all times that security is on duty at the Airport.

C. At its sole expense, Contractor shall furnish and pay for a touch-screen capable smart phone, tablet, and cellular data service for the on-duty security officer.

Supervision
A. Contractor must have a ranking officer on duty who is equipped with a vehicle.

The officer shall be in proper uniform and badge and must also meet the licensing criteria mandated by the Department of Consumer Affairs, Bureau of Security and Investigative Services.

B. The ranking officer shall perform frequent surprise inspections on the on-duty officer and also be available to respond immediately for assistance upon request from the Contractor's dispatch center or the on-duty Airport security officer.

C. Contractor shall at all times have available for immediate response a ranking officer to respond in the event of an emergency situation twenty-four (24) hours each day of the week. Contractor must provide the names and rank of these individuals prior to awarding of security service agreement.

D. Contractor must provide a copy of its Employee Rules and Regulations Handbook to the Airp orts Manager or his designee prior to awarding of security service agreement.

Personnel Standards
A. Contractor must insure that each t:mpluyt:t: stationed at the Airport meet the following criteria:

1. Must be authorized to maintain employment in the United States according to current U.S. Immigration Department rules and regulations, and must have the ability to read, write, and speak the English language.

2. Must be at least 21 years of age and possess either a high school diploma or a G.E.D.

Packet Pg. 163 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement

3. Must possess a valid California driver license.

4. Must be able to perform the physical duties of the job. Security officer duties require moderate to arduous physical exertion, including (but not limited to) such activities as:
a. Standing or walking for an entire shift.
b. Climbing stairs.
c. Lifting and carrying objects weighting up to 50 pounds. d. Running for short distances.

5. Must be free from all federally prohibited drugs as evidenced by an approved testing process. It is the Contractor's responsibility to ensure that all security officers to be stationed at Redding Regional Airport are drug free.

B. All security officers working on the Airport must be able to pass a background check
C. All on-duty security officers shall be identifiable, in uniform, subject to approval by the Airports Manager.

4. Vehicle.

D. Contractor shall furnish a vehicle at all times for the on-duty security officer at the Airport that meets the following criteria:

I. Vehicle shall be properly marked in accordance with State law as a security vehicle and clearly identify the Contractor's firm.

2. Vehicle shall be equipped with two-way radio communication equipment with the capability of contacting the Contractor's headquarter facility during all times that security is on duty.

3. Vehicle shall be equipped with the proper emergency lighting as required by the Airports Manager, Federal Aviation Administration and as permitted by the California Vehicle Code.

4. Vehicle shall be maintained in top mechanical and cosmetic condition.

Contractor's vehicle shall be no more than six (6) years old and/or have a maximum mileage of I 00,000 at any time during the agreement.

5. Vehicle shall be high clearance and capable of operating on and off road.

E. Contractor shall be responsible for all costs relating to the furnishing and maintenance of the vehicle designated for use by the on-duty security office at the Airport.

Packet Pg. 164 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement To:

PROPOSAL RESPONSE COVER SHEET

TO FURNISH SECURITY SERVICES AND

LAW ENFORCEMENT OFFICER SERVICES

FOR REDDING REGIONAL AIRPORT
(Schedule Number 5328)
The City of Redding
Michelle Kempley, Senior Buyer
Date: 10/31/22
ExhibitD
The undersigned American Guard Services, Inc. ( corporate name of proposer) agrees to furnish to the City of Redding California security services and la'v enforcement officer services for the Redding Regional Airport in the amounts quoted herein and in accordance with the terms, conditions and covenants of the City of Redding Consulting and Professional Services Agreement and the specifications contained in the City's Request for Proposal, chedule Number 5328 on file in the office of the Purchasing Division of the City of Redding:

I. Hourly Rate for Law Enforcement Officer (LEO) Security Services $ __ 60_._1_4 ____ _

2. 3.

4. 5.

6. 7.

8. 7.

Overtime Hourly Rate for (LEO) Security Services
Hourly Rate for Routine Security Officer Services
Overtime Hourly Rate for Routine Security Officer Services $ 87.20
$ 33.62
$ 48.74
Hourly Rate for Services Beyond Contracted Services (Routine Security Officer Services) ..................................................................... $ _4_8_.7_4 _____ _ (For additional work as may be required for special events and/or emergencies) Overtime Hourly Rate for Services Beyond Contracted Services (Routine Security Officer ervices)
(For additional work as may be required for special events and/or emergencies) $ 48.74
Hourly Rate for Services Beyond Contracted Services (LEO Security 87_20 Services) ................................................ $ _______ _ (For additional work as may be required for special events and/or emergencies) Overtime Hourly Rate for Services Beyond Contracted Services 87.20 (LEO Security Services) ................................... $ _______ _ (For additional work as may be required for special events and/or emergencies) Other (provide an explanation) $ _______ _

8. Indicate the following guaranteed range of hourly wage rates that proposer will pay to employees for the following types of security service:

Guaranteed Hourly Rate for LEO Security Officer Supervisor $ 42 thru $_4_2 __ _ Guaranteed Hourly Rate for LEO Security Officer $ 38 thru $ ---- 40 Packet Pg. 165 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement Guaranteed Hourly Rate for Routine Airport Security Officer $ _1_8 __ thru $ __ 19 __ _

9. Attach an outline of the benefits package provided to employees of contractor.

It is understood that the City of Redding Consulting and Professional Services Contract will be modified in language as may be needed and incorporate the appropriate attachments herein to become the binding contract between the City and the security and law enforcement officer services provider.

THE AMOUNT QUOTED HEREIN IS FIRM FOR THE CONTRACT PERIOD AND IS NOT SUBJECT TO CHANGE.

After receipt of notice and acceptance of offer by the City, the successful Proposer must execute the Consulting and Professional Services Contract, acquire the necessary insurance documentation and required security. All documents shall be presented to the Airport Manager, Redding Regional Airport, 6751 Woodrum Circle, Suite 200, Redding, CA 96002, no later than close-of-business one week (seven calendar days) after notification and acceptance of the City's offer.

The successful Proposer understands and agrees that failure to execute the Agreement and other required documents shall constitute a breach of this offer on the part of the Proposer. Time is of the essence in the execution and performance of obligations under this Agreement.

It is understood that this proposal shall remain open and shall not be withdrawn for a period of ninety (90) days from the date prescribed for the opening of the Request for Proposal. 1125 W 190th Street
Mailing Address*
Los Angeles, CA 90248
City, State, and Zip
(800) 441-1808
Telephone
Respectfully submitted,
Ameri
Corpo
* As it will ;ippP.llr on thP. f'.nm11lti11g ;inrl Prnfossioniil Services Contract. ive Vice President
Packet Pg. 166 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement

FEDERAL CONTRACT PROVISIONS

ACCESS TO RECORDS AND REPORTS
SOURCE
2 CFR § 200.333
2 CFR § 200.336
FAA Order 5100.38

APPLICABILITY
Exhibit E
· 2 CFR § 200.333 requires a sponsor to retain records pertinent to a Federal award for a period of three years from submission offinal closure documents. 2 CFR § 200.336 establishes that sponsors must provide Federal entities the right to access records pertinent to the Federal award. FAA policy extends these requirements to the sponsor's contracts and subcontracts of AIP funded projects.

Contract Types - The sponsor must include this provision in all contracts and subcontracts of AIP funded projects.

Use of Provision - No mandatory language provided. The following language is acceptable to the FAA with meeting the intent of this requirement. If the sponsor prefers to use different language, the sponsor's language must fully satisfy the requirements of§§ 200.333 and 200.336.

CONTRACT CLAUSE

ACCESS TO RECORDS AND REPORTS
The Contractor must maintain an acceptable cost accounting system. The Contractor agrees to provide the Owner, the Federal Aviation Administration and the Comptroller General of the United States or any of their duly authorized representatives access to any books, documents, papers and records of the Contractor which are directly pertinent to the specific contract for the purpose of making audit, examination, excerpts and transcriptions. The Contractor agrees to maintain all books, records and reports required under this contract for a period of not less than three years after final payment is made and all pending matters are closed.

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Packet Pg. 167 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement

AFFIRMATIVE ACTION REQUIREMENT
SOURCE
41 CFR part 60-4
Executive Order 11246

APPLICABILITY
Exhibit E
Minority Participation. Sponsors are required to set goals for minority participation in AIP funded projects exceeding $10,000. The goals for minority participation derive from Economic Area (EA) and Standard Metropolitan Statistical Area (SMSA) as established in Volume 45 of the Federal Register dated 10/3/80. Page 65984 contains a table of all EAs and SMSAs and the associated minority participation goals.

To find the goals for minority participation, a sponsor must either refer to the Federal Register Notice or to the Department of Labor online document, "Participation Goals for Minorities and Females". EAs and SMSAs span state boundaries. A sponsor may have to refer to entries for adjacent states in order to locate the goal for the project location.

Female Participation. Executive Order 11246 has set a goal of 6.9% nationally for female participation for all construction projects. This value remains constant for all counties and states.

Contract Types
Construction - The sponsor must incorporate this notice in all solicitations for bids or requests for proposals for AIP funded construction work contracts and subcontracts that exceed $10,000.

Construction work means construction, rehabilitation, alteration, conversion, extension, demolition or repair of buildings, highways or other changes or improvements to real property, including facilities providing utility services. The term also includes the supervision, inspection and other onsite functions incidental to the actual construction.

Equipment- The sponsor must incorporate this notice in any equipment project exceeding $10,000 that involves installation of equipment onsite (e.g. electrical vault equipment). This provision does not apply to equipment acquisition projects where the manufacture of the equipment takes place offsite at a manufacturer's plant (e.g. firefighting and snow removal vehicles).

Professional Services - The sponsor must incorporate this notice in any professional service agreement if the professional services agreement includes tasks that meet the definition of construction work [as defined by the U.S. Department of Labor (DOL)] and exceeds $10,000.

Examples include installation of monitoring systems (e.g. noise, environmental, etc.).

Property/Land - The sponsor must incorporate this notice in any agreement associated with land acquisition if the agreement includes construction work (defined above) that exceeds $10,000. Examples include demolition of structures or installation of boundary fencing.

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Packet Pg. 168 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement Exhibit E
Use of Provision - MANDATORY TEXT. The sponsor must:
(a) Incorporate the text of this provision in its solicitations without modification. (b) Incorporate the applicable minority participation goal and the covered area by geographic name.
(c) Not simply insert a reference to the 1980 Federal Register Notice.

SOLICITATION CLAUSE
NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION to

ENSURE EQUAL EMPLOYMENT OPPORTUNITY

1. The Offeror's or Bidder's attention is called to the "Equal Opportunity Clause" and the "Standard Federal Equal Employment Opportunity Construction Contract Specifications" set forth herein.

2. The goals and timetables for minority and female participation, expressed in percentage terms for the Contractor's aggregate workforce in each trade on all construction work in the covered area, are as follows:

Timetables
Goals for minority participation for each trade: 4.45%
These goals are applicable to all of the Contractor's construction work (whether or not it is Federal or federally assisted) performed in the covered area. If the Contractor performs construction work in a geographical area located outside of the covered area, it shall apply the goals established for such geographical area where the work is actually performed. With regard to this second area, the Contractor also is subject to the goals for both its federally involved and non-federally involved construction.

The Contractor's compliance with the Executive Order and the regulations in 41 CFR Part 60-4 shall be based on its implementation of the Equal Opportunity Clause, specific affirmative action obligations required by the specifications set forth in 41 CFR 60-4.3(a) and its efforts to meet the goals. The hours of minority and female employment and training must be substantially uniform throughout the length of the contract, and in each trade, and the Contractor shall make a good faith effort to employ minorities and women evenly on each of its projects. The transfer of minority or female employees or trainees from Contractor to Contractor or from project to project for the sole purpose of meeting the Contractor's goals shall be a violation of the contract, the Executive Order and the regulations in 41 CFR Part 60-4.

Compliance with the goals will be measured against the total work hours performed.

3. The Contractor shall provide written notification to the Director of the Office of Federal Contract Compliance Programs (OFCCP) within 10 working days of award of any construction subcontract in excess of $10,000 at any tier for construction work under the contract resulting from this solicitation.

The notification shall list the name, address, and telephone number of the subcontractor; employer identification number of the subcontractor; estimated dollar amount of the subcontract; estimated starting and completion dates of the subcontract; and the geographical area in which the subcontract is to be performed.

4. As used in this notice and in the contract resulting from this solicitation, the "covered area" is City of Redding, Shasta County, California.

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Packet Pg. 169 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement

BREACH OF CONTRACT TERMS
SOURCE
2 CFR § 200 Appendix ll(A)

APPLICABILITY
This provision requires sponsors to incorporate administrative, contractual or legal remedies if contractor violate or breach contract terms. The sponsor must also include appropriate sanctions and penalties.

Contract Types - This provision is required for all contracts that exceed the simplified acquisition threshold as stated in 2 CFR Part 200, Appendix II (A). This threshold is occasionally adjusted for inflation and is now equal to $150,000.

Use of Provision - No mandatory language provided. The following language is acceptable to the FAA as meeting the intent of this requirement. If the sponsor uses different language, the sponsor's language must fully satisfy the requirements of part 200. Select either "contractor" or "consultant" as applicable.

CONTRACT CLAUSE

BREACH OF CONTRACT TERMS
Any violation or breach of terms of this contract on the part of the Contractor or its subcontractors may result in the suspension or termination of this contract or such other action that may be necessary to enforce the rights of the parties of this agreement.

Owner will provide Contractor written notice that describes the nature of the breach and corrective actions the Contractor must undertake in order to avoid termination of the contract. Owner reserves the right to withhold payments to Contractor until such time the Contractor corrects the breach or the Owner elects to terminate the contract. The Owner's notice will identify a specific date by which the Contractor must correct the breach. Owner may proceed with termination of the contract if the Contractor fails to correct the breach by the deadline indicated in the Owner's notice.

The duties and obligations imposed by the Contract Documents and the rights and remedies available thereunder are in addition to, and not a limitation of, any duties, obligations, rights and remedies otherwise imposed or available by law.

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Packet Pg. 170 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement

CIVIL RIGHTS - GENERAL
SOURCE
49 USC§ 47123

APPLICABILITY
There are two separate civil rights provisions that apply to projects:

1. FAA General Civil Rights Provision and,

2. Title VI provisions, which are addressed in Appendix A6.

Contract Types - The General Civil Rights Provisions found in 49 USC§ 47123, derived from the Airport and Airway Improvement Act of 1982, Section 520, apply to all sponsor contracts regardless of funding source.

Use of Provision - MANDATORY TEXT. There are two separate general civil rights provisions -one that is used for contracts, and one that is used for lease agreements or transfer agreements. The sponsor must incorporate the text of the appropriate provision without modification into the contract, or the lease or transfer agreement.

CONTRACT CLAUSE (Use the Correct Clause for the Situation) Clause that is used for Contracts

GENERAL CIVIL RIGHTS PROVISIONS
The Contractor agrees to comply with pertinent statutes, Executive Orders and such rules as are promulgated to ensure that no person shall, on the grounds of race, creed, color, national origin, sex, age, or disability be excluded from participating in any activity conducted with or benefiting from Federal assistance.

This provision binds the Contractor and subcontractors from the bid solicitation period through the completion of the contract. This provision is in addition to that required by Title VI of the Civil Rights Act of 1964.

CIVIL RIGHTS - TITLE VI ASSURANCE
SOURCE
49 USC§ 47123
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Packet Pg. 171 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement FAA Order 1400.11

APPLICABILITY
Title VI of the Civil Rights Act of 1964, as amended, (Title VI) prohibits discrimination on the grounds of race, color, or national origin under any program or activity receiving Federal financial assistance.

Sponsors must include appropriate clauses from the Standard DOT Title VI Assurances in all contracts and solicitations.

The text of each individual clause comes from the U.S. Department of Transportation Order DOT 1050.2, Standard Title VI Assurances and Nondiscrimination Provisions, effective April 24, 2013. These assurances require that the Recipient (the sponsor) insert the appropriate clauses in the form provided by the DOT. Where the clause refers to the applicable activity, project, or program, it means the AIP project.

The clauses are as follows:

Applicability of Title VI Solicitation Notice
Contract Clause The Sponsor must include the contract Clause Text is - clause in: Included in
Paragraph
Title VI Solicitation Notice - 1) All AIP funded solicitations for bids, 0 • Assurance 2 of the DOT requests for proposals, or any work Standard Title VI Assurances subject to Title VI regulations; and and Nondiscrimination 2) All sponsor proposals for negotiated Clauses agreements regardless offunding
source.
• Assurance 30d of the Airport
Sponsor Assurances
Title VI Clauses for Compliance with Every contract or agreement (unless the 0 Nondiscrimination Requirements sponsor has determined, and the FAA • Assurance 3 of the DOT concurs, that the contract or agreement is Standard Title VI Assurances not subject to the Nondiscrimination Acts and Nondiscrimination and Authorities)
Clauses It has been determined that service
Assurance 30e.1 of the contracts with utility companies that are not already subject to nondiscrimination Airport Sponsor Assurances requirements must include this clause.

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Packet Pg. 172 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement Contract Clause -- The Sponsor must include the contract Clause Text is clause in: Included in
Paragraph
Title VI Required Clause for Property As a covenant running with the land, in Error! Interests Transferred from the any deed from the United States effecting Reference United States or recording a transfer of real property, source not Assurance 4 of the DOT structures, use, or improvements thereon found.

Standard Title VI Assurances or interest therein to a sponsor. and Nondiscrimination This is a rare occurrence and it will be the Clauses responsibility of the United States
• Assurance 30e.3 of the government to include the clause in the Airport Sponsor Assurances contract.

Title VI Required Clause for Transfer As a covenant running with the land, in Error! of Real Property Acquired or any future deeds, leases, licenses, permits, Reference Improved Under the Activity, Facility or similar instruments entered into by the source not or Program- sponsor with other parties for all transfers found. • Assurance 5 of the DOT of real property acquired or improved Standard Title VI Assurances under Airport Improvement Program and Nondiscrimination This applies to agreements such as leases Clauses where a physical portion of the airport is
Assurance 30e.4a of the transferred for use, for example a fuel • farm, apron space, or a parking facility. Airport Sponsor Assurances Clause for Construction/Use/ Access In any future (deeds, leases, licenses, 0 to Real Property Acquired Under the permits, or similar instruments) entered Activity, Facility or Program into by the sponsor with other parties for • Assurance 6 of the DOT the construction or use of, or access to, Standard Title VI Assurances space on, over, or under real property and Nondiscrimination acquired or improved under Airport Clauses Improvement Program
• Assurance 30e.4b of the This applies to agreements such as leases Airport Sponsor Assurances of concession space in a terminal.

Title VI List of Pertinent Insert this list in every contract or 0 Nondiscrimination Acts and agreement, unless the sponsor has Authorities determined, and the FAA concurs, that the
• Assurance 3 of the DOT contract or agreement is not subject to the Standard Title VI Assurances Nondiscrimination Acts and Authorities. and Nondiscrimination This list can be omitted if the FAA has Clauses determined that the contractor or
• Assurance 30e.2 of the company is already subject to
Airport Sponsor Assurances nondiscrimination requirements.

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Packet Pg. 173 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement

SOLICITATION CLAUSE
The sponsor must include this clause in:
1) All AIP funded solicitations for bids, requests for proposals, or any work subject to Title VI regulations; and
2) All sponsor proposals for negotiated agreements regardless of funding source.

Title VI Solicitation Notice
Title VI Solicitation Notice:

The (Name of Sponsor), in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 USC §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders or offerors that it will affirmatively ensure that any contract entered into pursuant to this advertisement, [ select disadvantaged business enterprises or airport concession disadvantaged business enterprises] will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

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Packet Pg. 174 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement

CONTRACT CLAUSES
Title VI Clauses for Compliance with Nondiscrimination
Requirements
The sponsor must include this contract clause in:
1) Every contract or agreement (unless the sponsor has determined, and the FAA concurs, that the contract or agreement is not subject to the Nondiscrimination Acts and Authorities); and
2) Service contracts with utility companies that are not already subject to nondiscrimination requirements.

Compliance with Nondiscrimination Requirements:

During the performance of this contract, the Contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the "Contractor"), agrees as follows:

Compliance with Regulations: The Contractor (hereinafter includes consultants) will comply with the Title VI List of Pertinent Nondiscrimination Acts and Authorities, as they may be amended from time to time, which are herein incorporated by reference and made a part of this contract.

Nondiscrimination: The Contractor, with regard to the work performed by it during the contract, will not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment.

The Contractor will not participate directly or indirectly in the discrimination prohibited by the Nondiscrimination Acts and Authorities, including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR part 21.

Solicitations for Subcontracts, including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding or negotiation made by the Contractor for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier will be notified by the Contractor of the contractor's obligations under this contract and the Nondiscrimination Acts and Authorities on the grounds of race, color, or national origin.

Information and Reports: The Contractor will provide all information and reports required by the Acts, the Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the sponsor or the Federal Aviation Administration to be pertinent to ascertain compliance with such Nondiscrimination Acts and Authorities and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish the information, the Contractor will so certify to the sponsor or the Federal Aviation Administration, as appropriate, and will set forth what efforts it has made to obtain the information.

Sanctions for Noncompliance: In the event ofa Contractor's noncompliance with the nondiscrimination provisions of this contract, the sponsor will impose such contract sanctions as it or the Federal Aviation Administration may determine to be appropriate, including, but not limited to:

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Packet Pg. 175 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement a. Withholding payments to the Contractor under the contract until the Contractor complies; and/or
b. Cancelling, terminating, or suspending a contract, in whole or in part.

Incorporation of Provisions: The Contractor will include the provisions of paragraphs one through six in every subcontract including procurements of materials and leases of equipment unless exempt by the Acts the Regulations, and directives issued pursuant thereto. The Contractor will take action with respect to any subcontract or procurement as the sponsor or the Federal Aviation Administration may direct as a means of e,nforcing such provisions including sanctions for noncompHance. Provided, that if the Contractor becomes involved in or is threatened with litigation by a subcontractor, or supplier because of such direction, the Contractor may request the sponsor to enter into any litigation to protect the interests of the sponsor. In addition, the Contractor may request the United States to enter into the litigation to protect the interests of the United States. Title VI Clauses for Construction/Use/ Access to Real Property Acquired Under the Activity, Facility or Program This applies to agreements such as leases of concession space in a terminal and any future deeds, leases, licenses, permits, or similar instruments entered into by the sponsor with other parties for the construction or use of, or access to, space on, over, or under real property acquired or improved under the Airport Improvement Program.

Title VI List of Pertinent Nondiscrimination Acts and
Authorities
Insert this list in every contract or agreement, unless the sponsor has determined and the FAA concurs, that the contract or agreement is not subject to the Nondiscrimination Acts and Authorities. This list can be omitted if the FAA has determined that the contractor or company is already subject to nondiscrimination requirements.

Title VI List of Pertinent Nondiscrimination Acts and Authorities During the performance of this contract, the Contractor for itself, its assignees, and successors in interest (hereinafter referred to as the Contractor,,) agrees to comply with the following nondiscrimination statutes and authorities· including but not limited to:

Title VI of the Civil Rights Act of 1964 (42 USC§ 2000d et seq., 78 stat. 252) (prohibits discrimination on the basis of race, color, national origin); 49 CFR part 21 (Non-discrimination in Federally-assisted programs of the Department of Transportation-Effectuation of Title VI of the Civil Rights Act of 1964 ); The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, ( 42 USC § 4601) (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); Section 504 of the Rehabilitation Act of 1973 (29 USC§ 794 et seq.), as amended (prohibits discrimination on the basis of disability); and 49 CFR part 27; The Age Discrimination Act of 1975, as amended (42 USC§ 6101 et seq.) (prohibits discrimination on the basis of age);
Airport and Airway Improvement Act of 1982 (49 USC§ 471, Section 47123), as amended (prohibits discrimination based on race, creed, color, national origin, or sex); The Civi I Rights Restoration Act of 1987 (PL 100-209) (broadened the scope, coverage and applicability of Title Vl of the Civil Rights Act of 1964 the Age Discrimination Act of 1975 and Contract Provisions for Obligated Sponsors and Airport Improvement Program Projects Issued on June 19, 2018 Page 10
Packet Pg. 176 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal-aid recipients, subrecipients and contractors, whether such programs or activities are Federally funded or not); Titles II and III of the Americans with Disabilities Act of 1990, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 USC§§ 12131 -12189) as implemented by U.S. Department of Transportation regulations at 49 CFR parts 37 and 38; The Federal Aviation Administration's Nondiscrimination statute (49 USC§ 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures nondiscrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure c.ompliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed.

Reg. at 74087 to 74100);
Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 USC 1681 et seq).

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Packet Pg. 177 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement

CLEAN AIR AND WATER POLLUTION CONTROL
SOURCE
2 CFR § 200, Appendix ll(G)

APPLICABILITY
Contract Types - This provision is required for all contracts and lower tier contracts that exceed $150,000.

Use of Provision - No mandatory language provided. The following language is acceptable to the FAA and meets the intent of this requirement. If the sponsor uses different language, the sponsor's language must fully satisfy the requirements of Appendix II to 2 CFR §200.

CONTRACT CLAUSE

CLEAN AIR AND WATER POLLUTION CONTROL
Contractor agrees to comply with all applicable standards, orders, and regulations issued pursuant to the Clean Air Act (42 USC§ 740-767lq) and the Federal Water Pollution Control Act as amended (33 USC § 1251-1387). The Contractor agrees to report any violation to the Owner immediately upon discovery.

The Owner assumes responsibility for notifying the Environmental Protection Agency (EPA) and the Federal Aviation Administration.

Contractor must include this requirement in all subcontracts that exceeds $150,000.

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Packet Pg. 178 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement

CONTRACT WORKHOURS AND SAFETY STANDARDS ACT REQUIREMENTS SOURCE
2 CFR § 200, Appendix ll(E)

APPLICABILITY
Contract Workhours and Safety Standards Act Requirements (CWHSSA) requires contractors and subcontractors on covered contracts to pay laborers and mechanics employed in the performance of the contracts one and one-half times their basic rate of pay for all hours worked over 40 in a workweek.

CWHSSA prohibits unsanitary, hazardous, or dangerous working conditions on federally assisted projects. The Wage and Hour Division (WHD) within the U.S. Department of Labor (DOL) enforces the compensation requirements of this Act, while DOL's Occupational Safety and Health Administration (OSHA) enforces the safety and health requirements
Contract Types
Construction - This provision applies to all contracts and lower tier contracts that exceed $100,000, and employ laborers, mechanics, watchmen, and guards.

Equipment- This provision applies to any equipment project exceeding $100,000 that involves installation of equipment onsite (e.g. electrical vault equipment). This provision does not apply to equipment acquisition projects where the manufacture of the equipment takes place offsite at the vendor plant (e.g. ARFF and SRE vehicles).

Professional Services - This provision applies to professional service agreements that exceed $100,000 and employs laborers, mechanics, watchmen, and guards. This includes members of survey crews and exploratory drilling operations.

Property- While most land transactions do not involve employment of laborers, mechanics, watchmen, and guards, under certain circumstances, a property acquisition project could require such employment. Examples include the installation of property fencing or testing for environmental contamination
Use of Provision - MANDATORY TEXT. Sponsors must incorporate this text without modification.

CONTRACT CLAUSE

CONTRACT WORKHOURS ANO SAFETY STANDARDS ACT REQUIREMENTS

1. Overtime Requirements.

No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic, including watchmen and guards, in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-halftimes the basic rate of pay for all hours worked in excess of forty hours in such workweek.

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2. Violation; Liability for Unpaid Wages; Liquidated Damages.

In the event of any violation of the clause set forth in paragraph (I) of this clause, the Contractor and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph (1) of this clause, in the sum of $10 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph (1) of this clause.

3. Withholding for Unpaid Wages and Liquidated Damages.

The Federal Aviation Administration (FAA) or the Owner shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the contractor or subcontractor under any such contract or any other Federal contract with the same prime contractor, or any other federally assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same prime contractor, such sums as may be determined to be necessary to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph (2) of this clause.

4. Subcontractors.

The Contractor or subcontractor shall insert in any subcontracts the clauses set forth in paragraphs (1) through ( 4) and also a clause requiring the subcontractor to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs (1) through (4) of this clause.

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Packet Pg. 180 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement COPELAND "ANTI-KICKBACK" ACT
SOURCE
2 CFR § 200, Appendix ll(D)
29 CFR Parts 3 and 5
APPLICABILITY and PURPOSE
The Copeland (Anti-Kickback) Act (18 USC 874 and 40 USC 3145) makes it unlawful to induce by force, intimidation, threat of dismissal from employment, or by any other manner, any person employed in the construction or repair of public buildings or public works, financed in whole or in part by the United States, to give up any part ofthe compensation to which that person is entitled under a contract of employment. The Copeland Act also requires each contractor and subcontractor to furnish weekly a statement of compliance with respect to the wages paid each employee during the preceding week.

Contract Types
Construction - This provision applies to all construction contracts and subcontracts financed under the AIP that exceed $2,000.

Equipment- This provision applies to all equipment installation projects (e.g. electrical vault improvements) financed under the AIP that exceed $2,000. This provision does not apply to equipment acquisitions where the equipment is manufactured at the vendor's plant (e.g. SRE and ARFF vehicles).

Professional Services -The emergence of different project delivery methods has created situations where Professional Service Agreements (PSAs) include tasks that meet the definition of construction, alteration, or repair as defined in 29 CFR Part 5. If such tasks result in work that qualifies as construction, alteration, or repair and it exceeds $2,000, the PSA must incorporate the Copeland Anti-kickback provision.

Property-Ordinarily, land acquisition projects would not involve employment of laborers or mechanics and thus the Copeland Anti-Kickback provision would not apply. However, land projects that involve installation of boundary fencing and demolition of structures would involve laborers and mechanics. The sponsor must include this provision if the land acquisition project involves employment of laborers or mechanics for a contract exceeding $2,000.

Use of Provision - MANDATORY TEXT. 29 CFR Part 5 establishes specific language a sponsor must use in construction contracts. The sponsor may not make any modification to the standard language.

Architectural/Engineering (A/E) firms that employ laborers and mechanics on a task that meets the definition of construction, alteration, or repair are acting as a contractor. The sponsor may not substitute the term "contractor" for "consultant" in such instances.

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CONTRACT CLAUSE
COPELAND "ANTI-KICKBACK" ACT
Contractor must comply with the requirements of the Copeland "Anti-Kickback" Act (18 USC 874 and 40 USC 3145), as supplemented by Department of Labor regulation 29 CFR part 3. Contractor and subcontractors are prohibited from inducing, by any means, any person employed on the project to give up any part of the compensation to which the employee is entitled. The Contractor and each Subcontractor must submit to the Owner, a weekly statement on the wages paid to each employee performing on covered work during the prior week. Owner must report any violations of the Act to the Federal Aviation Administration.

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Packet Pg. 182 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement

DAVIS-BACON REQUIREMENTS
SOURCE
2 CFR § 200, Appendix ll(D)
29 CFR Part 5

APPLICABILITY
The Davis-Bacon Act ensures that laborers and mechanics employed under the contract receive pay no less than the locally prevailing wages and fringe benefits as determined by the Department of Labor.

Contract Types
Construction - Incorporate into all construction contracts and subcontracts that exceed $2,000 and include funding from the AIP.

Equipment-This provision applies to all equipment installation projects (e.g. electrical vault improvements) financed under the AIP that exceed $ 2, 000. This provision does not apply to equipment acquisitions where the equipment is manufactured at the vendor's plant (e.g. SRE and ARFF vehicles)
Professional Services - The emergence of different project delivery methods has created situations where Professional Service Agreements (PSAs) includes tasks that meet the definition of construction, alteration, or repair as defined in 29 CFR Part 5. If such tasks result in work that qualifies as construction, alteration, or repair and it exceeds $2,000, the PSA must incorporate this clause.

Property- Ordinarily, land acquisition projects would not involve employment of laborers or mechanics and thus the provision would not apply. However, land projects that involve installation of boundary fencing and demolition of structures would involve laborers and mechanics. The sponsor must include this provision if the land acquisition project involves employment of laborers or mechanics for a contract exceeding $2,000.

Fencing Projects - Fencing projects that exceed $2,000 must include this provision.

Use of Provision - MANDATORY TEXT. 29 CFR part 5 establishes specific language a sponsor must use.

The sponsor may not make any modification to the standard language. A/E firms that employ laborers and mechanics on a task that meets the definition of construction, alteration, or repair are acting as a contractor. The sponsor may not substitute the term "Contractor'' for "Consultant" in such instances.

CONTRACT CLAUSE

DA VIS-BACON REQUIREMENTS

1. Minimum Wages.
(i) All laborers and mechanics employed or working upon the site of the work will be paid unconditionally and not less often than once a week, and without subsequent deduction or rebate on any Contract Provisions for Obligated Sponsors and Airport Improvement Program Projects Issued on June 19, 2018 Page 17
Packet Pg. 183 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement account ( except such payroll deductions as are pennitted by the Secretary of Labor under the Copeland Act (29 CFR Part 3)), the full amount of wages and bona fide fringe benefits (or cash equivalent thereof) due at time of payment computed at rates not less than those contained in the wage determination of the Secretary of Labor which is attached hereto and made a part hereof, regardless of any contractual relationship which may be alleged to exist between the Contractor and such laborers and mechanics.

Contributions made or costs reasonably anticipated for bona fide fringe benefits under section l(b)(2) of the Davis-Bacon Act on behalf of laborers or mechanics are considered wages paid to such laborers or mechanics, subject to the provisions of paragraph (l)(iv) of this section; also, regular contributions made or costs incurred for more than a weekly period (but not less often than quarterly) under plans, funds, or programs which cover the particular weekly period, are deemed to be constructively made or incurred during such weekly period. Such laborers and mechanics shall be paid the appropriate wage rate and fringe benefits on the wage determination for the classification of work actually performed, without regard to skill, except as provided in 29 CFR Part 5.5(a)(4). Laborers or mechanics performing work in more than one classification may be compensated at the rate specified for each classification for the time actually worked therein: Provided that the employer's payroll records accurately set forth the time spent in each classification in which work is perfonned. The wage determination (including any additional classification and wage rates conformed under (!)(ii) of this section) and the Davis-Bacon poster (WH-1321) shall be posted at all times by the Contractor and its subcontractors at the site of the work in a prominent and accessible place where it can easily be seen by the workers. (ii)(A) The contracting officer shall require that any class of laborers or mechanics, including helpers, which is not listed in the wage determination and which is to be employed under the contract shall be classified in conformance with the wage determination. The contracting officer shall approve an additional classification and wage rate and fringe benefits therefore only when the following criteria have been met:
(1) The work to be perfonned by the classification requested is not performed by a classification in the wage determination;
(2) The classification is utilized in the area by the construction industry; and (3) The proposed wage rate, including any bona fide fringe benefits, bears a reasonable relationship to the wage rates contained in the wage detennination.
(B) If the Contractor and the laborers and mechanics to be employed in the classification (if known), or their representatives, and the contracting officer agree on the classification and wage rate (including the amount designated for fringe benefits where appropriate), a report of the action taken shall be sent by the contracting officer to the Administrator of the Wage and Hour Division, Employment Standards Administration, U.S. Department of Labor, Washington, DC 20210. The Administrator, or an authorized representative, will approve, modify, or disapprove every additional classification action within 30 days of receipt and so advise the contracting officer or will notify the contracting officer within the 30-day period that additional time is necessary. (C) In the event the Contractor, the laborers, or mechanics to be employed in the classification, or their representatives, and the contracting officer do not agree on the proposed classification and wage rate (including the amount designated for fringe benefits where appropriate), the contracting officer shall Contract Provisions for Obligated Sponsors and Airport Improvement Program Projects Issued on June 19, 2018 Page 18
Packet Pg. 184 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement refer the questions, including the views of all interested parties and the recommendation of the contracting officer, to the Administrator for determination. The Administrator, or an authorized representative, will issue a determination within 30 days of receipt and so advise the contracting officer or will notify the contracting officer within the 30-day period that additional time is necessary. (D) The wage rate (including fringe benefits where appropriate) determined pursuant to subparagraphs (l)(ii) (B) or (C) of this paragraph, shall be paid to all workers performing work in the classification under this contract from the first day on which work is performed in the classification. (iii) Whenever the minimum wage rate prescribed in the contract for a class of laborers or mechanics includes a fringe benefit which is not expressed as an hourly rate, the contractor shall either pay the benefit as stated in the wage determination or shall pay another bona fide fringe benefit or an hourly cash equivalent thereof.
(iv) If the Contractor does not make payments to a trustee or other third person, the Contractor may consider as part of the wages of any laborer or mechanic the amount of any costs reasonably anticipated in providing bona fide fringe benefits under a plan or program: Provided that the Secretary of Labor has found, upon the written request of the Contractor, that the applicable standards of the Davis-Bacon Act have been met. The Secretary of Labor may require the Contractor to set aside in a separate account assets for the meeting of obligations under the plan or program.

2. Withholding.

The Federal Aviation Administration or the sponsor shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld from the Contractor under this contract or any other Federal contract with the same prime contractor, or any other federally-assisted contract subject to Davis-Bacon prevailing wage requirements, which is held by the same prime contractor, so much of the accrued payments or advances as may be considered necessary to pay laborers and mechanics, including apprentices, trainees, and helpers, employed by the Contractor or any subcontractor the full amount of wages required by the contract. In the event of failure to pay any laborer or mechanic, including any apprentice, trainee, or helper, employed or working on the site of work, all or part of the wages required by the contract, the Federal Aviation Administration may, after written notice to the Contractor, Sponsor, Applicant, or Owner, take such action as may be necessary to cause the suspension of any further payment, advance, or guarantee of funds until such violations have ceased.

3. Payrolls and Basic Records.
(i) Payrolls and basic records relating thereto shall be maintained by the Contractor during the course of the work ,mrl preserverl for a period of three years thereafter for all laborers and mechanics working at the site of the work. Such records shall contain the name, address, and social security number of each such worker; his or her correct classification; hourly rates of wages paid (including rates of contributions or costs anticipated for bona fide fringe benefits or cash equivalents thereof of the types described in l(b)(2)(B) of the Davis-Bacon Act); daily and weekly number of hours worked; deductions made; and actual wages paid. Whenever the Secretary of Labor has found under 29 CFR 5.5(a)(l)(iv) that the wages of any laborer or mechanic include the amount of any costs reasonably anticipated in providing benefits under a plan or program described in section l(b)(2)(B) of the Davis-Bacon Act, the Contractor shall maintain records that show that the commitment to provide such benefits is Contract Provisions for Obligated Sponsors and Airport Improvement Program Projects Issued on June 19, 2018 Page 19
Packet Pg. 185 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement enforceable, that the plan or program is financially responsible, and that the plan or program has been communicated in writing to the laborers or mechanics affected, and that show the costs anticipated or the actual costs incurred in providing such benefits. Contractors employing apprentices or trainees under approved programs shall maintain written evidence of the registration of apprenticeship programs and certification of trainee programs, the registration of the apprentices and trainees, and the ratios and wage rates prescribed in the applicable programs.
(ii)(A) The Contractor shall submit weekly for each week in which any contract work is performed a copy of all payrolls to the Federal Aviation Administration if the agency is a party to the contract, but if the agency is not such a party, the Contractor will submit the payrolls to the applicant, Sponsor, or Owner, as the case may be, for transmission to the Federal Aviation Administration. The payrolls submitted shall set out accurately and completely all of the information required to be maintained under 29 CFR 5.5(a)(3)(i), except that full social security numbers and home addresses shall not be included on weekly transmittals. Instead the payrolls shall only need to include an individually identifying number for each employee (e.g. the last four digits of the employee's social security number). The required weekly payroll information may be submitted in any form desired. Optional Form WH-347 is available for this purpose from the Wage and Hour Division Web site at www.dol.gov/whd/forms/wh347instr.htm or its successor site. The prime contractor is responsible for the submission of copies of payrolls by all subcontractors. Contractors and subcontractors shall maintain the full social security number and current address of each covered worker and shall provide them upon request to the Federal Aviation Administration if the agency is a party to the contract, but if the agency is not such a party, the Contractor will submit them to the applicant, sponsor, or Owner, as the case may be, for transmission to the Federal Aviation Administration, the Contractor, or the Wage and Hour Division of the Department of Labor for purposes of an investigation or audit of compliance with prevailing wage requirements. It is not a violation of this section for a prime contractor to require a subcontractor to provide addresses and social security numbers to the prime contractor for its own records, without weekly submission to the sponsoring government agency ( or the applicant, Sponsor, or Owner).
(B) Each payroll submitted shall be accompanied by a "Statement of Compliance," sign ed by the Contractor or subcontractor or his or her agent who pays or supervises the payment of the persons employed under the contract and shall certify the following:
(1) The payroll for the payroll period contains the information required to be provided under 29 CFR §

5.5(a)(3)(ii), the appropriate information is being maintained under 29 CFR § 5.5 (a)(3)(i), and that such information is correct and complete;
(2) Each laborer and mechanic (including each helper, apprentice, and trainee) employed on the contract during the payroll period has been paid the full weekly wages earned, without rebate, either directly or indirectly, and that no deductions have been made either directly or indirectly from the full wages earned, other than permissible deductions as set forth in Regulations 29 CFR Part 3; (3) Each laborer or mechanic has been paid not less than the applicable wage rates and fringe benefits or cash equivalents for the classification of work performed, as specified in the applicable wage determination incorporated into the contract.

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Packet Pg. 186 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement (C) The weekly submission of a properly executed certification set forth on the reverse side of Optional Form WH-347 shall satisfy the requirement for submission of the "Statement of Compliance" required by paragraph (3)(ii)(B) of this section.
(D) The falsification of any of the above certifications may subject the Contractor or subcontractor to civil or criminal prosecution under Section 1001 of Title 18 and Section 231 of Title 31 of the United States Code.
(iii) The Contractor or subcontractor shall make the records required under paragraph (3)(i) of this section available for inspection, copying, or transcription by authorized representatives of the sponsor, the Federal Aviation Administration, or the Department of Labor and shall permit such representatives to interview employees during working hours on the job. If the Contractor or subcontractor fails to submit the required records or to make them available, the Federal agency may, after written notice to the Contractor, Sponsor, applicant, or Owner, take such action as may be necessary to cause the suspension of any further payment, advance, or guarantee of funds. Furthermore, failure to submit the required records upon request or to make such records available may be grounds for debarment action pursuant to 29 CFR 5.12.

4. Apprentices and Trainees.
(i) Apprentices. Apprentices will be permitted to work at less than the predetermined rate for the work they performed when they are employed pursuant to and individually registered in a bona fide apprenticeship program registered with the U.S. Department of Labor, Employment and Training Administration, Bureau of Apprenticeship and Training, or with a State Apprenticeship Agency recognized by the Bureau, or if a person is employed in his or her first 90 days of probationary employment as an apprentice in such an apprenticeship program, who is not individually registered in the program, but who has been certified by the Bureau of Apprenticeship and Training or a State Apprenticeship Agency (where appropriate) to be eligible for probationary employment as an apprentice. The allowable ratio of apprentices to journeymen on the job site in any craft classification shall not be greater than the ratio permitted to the contractor as to the entire work force under the registered program. Any worker listed on a payroll at an apprentice wage rate, who is not registered or otherwise employed as stated above, shall be paid not less than the applicable wage rate on the wage determination for the classification of work actually performed. In addition, any apprentice performing work on the job site in excess of the ratio permitted under the registered program shall be paid not less than the applicable wage rate on the wage determination for the work actually performed. Where a contractor is performing construction on a project in a locality other than that in which its program is registered, the ratios and wage rates (expressed in percentages ofthejourneyman's hourly rate) specified in the Contractor's or subcontractor's registered program shall be observed. Every apprentice must be paid at not less than the rate specified in the registered program for the apprentice's level of progress, expressed as a percentage of the journeymen hourly rate specified in the applicable wage determination. Apprentices shall be paid fringe benefits in accordance with the provisions of the apprenticeship program. If the apprenticeship program does not specify fringe benefits, apprentices must be paid the full amount of fringe benefits listed on the wage determination for the applicable classification. If the Administrator determines that a different practice prevails for the applicable apprentice classification, fringes shall be paid in accordance with that determinat!on. In the event the Bureau of Apprenticeship and Training, or a State Apprenticeship Agency recognized by the Bureau, Contract Provisions for Obligated Sponsors and Airport Improvement Program Projects Issued on June 19, 2018 Page 21
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(ii) Trainees. Except as provided in 29 CFR 5.16, trainees will not be permitted to work at less than the predetermined rate for the work performed unless they are employed pursuant to and individually registered in a program which has received prior approval, evidenced by formal certification by the U.S.

Department of Labor, Employment and Training Administration. The ratio of trainees to journeymen on the job site shall not be greater than permitted under the plan approved by the Employment and Training Administration. Every trainee must be paid at not less than the rate specified in the approved program for the trainee's level of progress, expressed as a percentage of the journeyman hourly rate specified in the applicable wage determination. Trainees shall be paid fringe benefits in accordance with the provisions of the trainee program. If the trainee program does not mention fringe benefits, trainees shall be paid the full amount of fringe benefits listed on the wage determination unless the Administrator of the Wage and Hour Division determines that there is an apprenticeship program associated with the corresponding journeyman wage rate on the wage determination that provides for less than full fringe benefits for apprentices. Any employee listed on the payroll at a trainee rate that is not registered and participating in a training plan approved by the Employment and Training Administration shall be paid not less than the applicable wage rate on the wage determination for the classification of work actually performed. In addition, any trainee performing work on the job site in excess of the ratio permitted under the registered program shall be paid not less than the applicable wage rate on the wage determination for the work actually performed. In the event the Employment and Training Administration withdraws approval of a training program, the Contractor will no longer be permitted to utilize trainees at less than the applicable predetermined rate for the work performed until an acceptable program is approved.
(iii) Equal Employment Opportunity. The utilization of apprentices, trainees, and journeymen under this part shall be in conformity with the equal employment opportunity requirements of Executive Order 11246, as amended, and 29 CFR Part 30.

5. Compliance with Copeland Act Requirements.

The Contractor shall comply with the requirements of29 CFR Part 3, which are incorporated by reference in this contract.

6. Subcontracts.

The Contractor or subcontractor shall insert in any subcontracts the clauses contained in 29 CFR Part

5.5(a)(l) through (10) and such other clauses as the Federal Aviation Administration may by appropriate instructions require, and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all the contract clauses in 29 CFR Part 5.5.

7. Contract Termination: Debarment.

A breach of the contract clauses in paragraph 1 through 10 of this section may be grounds for termination of the contract, and for debarment as a contractor and a subcontractor as provided in 29 CFR 5.12.

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8. Compliance with Davis-Bacon and Related Act Requirements.

All rulings and interpretations of the Davis-Bacon and Related Acts contained in 29 CFR Parts 1, 3, and 5 are herein incorporated by reference in this contract.

9. Disputes Concerning Labor Standards.

Disputes arising out of the labor standards provisions of this contract shall not be subject to the general disputes clause of this contract. Such disputes shall be resolved in accordance with the procedures of the Department of Labor set forth in 29 CFR Parts 5, 6, and 7. Disputes within the meaning of this clause include disputes between the Contractor (or any of its subcontractors) and the contracting agency, the U.S. Department of Labor, or the employees or their representatives.

10. Certification of Eligibility.
(i) By entering into this contract, the Contractor certifies that neither it (nor he or she) nor any person or firm who has an interest in the Contractor's firm is a person or firm ineligible to be awarded Government contracts by virtue of section 3(a) of the Davis-Bacon Act or 29 CFR 5.12(a)(l). (ii) No part of this contract shall be subcontracted to any person or firm ineligible for award of a Government contract by virtue of section 3(a) of the Davis-Bacon Act or 29 CFR 5.12(a)(l). (iii) The penalty for making false statements is prescribed in the U.S. Criminal Code, 18 USC 1001.

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DEBARMENT AND SUSPENSION
SOURCE
2 CFR part 180 (Subpart C)
2 CFR part 1200
DOT Order 4200.5

APPLICABILITY
The sponsor must verify that the firm or individual that it is entering into a contract with is not presently suspended, excluded, or debarred by any Federal department or agency from participating in federally assisted projects. The sponsor accomplishes this by:
1) Checking the System for Award Management (SAM.gov) to verify that the firm or individual is not listed in SAM.gov as being suspended, debarred, or excluded; 2) Collecting a certification from the firm or individual that it is not suspended, debarred, or excluded;and
3) Incorporating a clause in the contract that requires lower tier contracts to verify that no suspended, debarred, or excluded firm or individual is included in the project.

Contract Types - This requirement applies to covered transactions, which are defined in 2 CFR part 180.

AIP funded contracts are non-procurement transactions, as defined by §180.970. Covered transactions include any AIP-funded contract, regardless of tier, that is awarded by a contractor, subcontractor, supplier, consultant, or its agent or representative in any transaction, if the amount of the contract is expected to equal or exceed $25,000. This includes contracts associated with land acquisition projects.

Use of Provision - No mandatory language provided. The following language is acceptable to the FAA in meeting the intent of this requirement. If the sponsor uses different language, the sponsor's language must fully satisfy the requirements of 2 CFR part 180. For professional service agreements, sponsor may substitute bidder/offerer with consultant.

SOLICITATION CLAUSE
Bidder or Offeror Certification

CERTIFICATION OF OFFERER/BIDDER REGARDING DEBARMENT
By submitting a bid/proposal under this solicitation, the bidder or offeror certifies that neither it nor its principals are presently debarred or suspended by any Federal department or agency from participation in this transaction.

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Packet Pg. 190 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement Lower Tier Contract Certification

CERTIFICATION OF LOWER TIER CONTRACTORS REGARDING DEBARMENT The successful bidder, by administering each lower tier subcontract that exceeds $25,000 as a "covered transaction", must verify each lower tier participant of a "covered transaction" under the project is not presently debarred or otherwise disqualified from participation in this federally assisted project. The successful bidder will accomplish this by:

1. Checking the System for Award Management at website: http://www.sam.gov.

2. Collecting a certification statement similar to the Certification of Offerer /Bidder Regarding Debarment, above.

3. Inserting a clause or condition in the covered transaction with the lower tier contract.

If the Federal Aviation Administration later determines that a lower tier participant failed to disclose to a higher tier participant that it was excluded or disqualified at the time it entered the covered transaction, the FAA may pursue any available remedies, including suspension and debarment of the non-compliant participant.

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Packet Pg. 191 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement

DISADVANTAGED BUSINESS ENTERPRISE
SOURCE
49 CFR part 26

APPLICABILITY
A sponsor that anticipates awarding $250,000 or more in AIP funded prime contracts in a federal fiscal year must have an approved Disadvantaged Business Enterprise (DBE) program on file with the FAA Office of Civil Rights (§ 26.21). The approved DBE program will identify a 3-year overall program goal that the sponsor bases on the availability of ready, willing, and able DBEs relative to all businesses ready, willing, and able to participate on the project(§ 26.45).

Contract Types - Sponsors with a DBE program on file with the FAA must include the three following provisions, if applicable:
1) Clause in all solicitations for proposals for which a contract goal has been established, 2) Clause in each prime contract, and
3) Clause in solicitations that are obtaining DBE participation through race/gender neutral means.

Use of Provision -

1. Solicitations with a DBE Project Goal - No mandatory language provided. 49 CFR §26.53 requires a sponsor's solicitation to address what a contractor must submit on proposed DBE participation. The language of O is acceptable to the FAA in meeting the intent of this requirement. If the sponsor uses different language, the sponsor's revised language must fully satisfy these requirements. The sponsor may require the contractor's submittal on proposed DBE participation either at bid opening as a matter of responsiveness or within five days of bid opening as a matter of responsibility.

2. Solicitations Relying on Race-gender Neutral Means - No mandatory language provided. The language of Al.1.1 is acceptable to the FAA in meeting the intent of this requirement. If the sponsor uses different language, the sponsor's revised language must fully satisfy requirements for a sponsor that is not applying a project specific contract goal but is covered by a DBE program on file with the FAA.

3. Contracts Covered by DBE Proqram - MANDATORY TEXT PROVIDED. Sponsors must incorporate this language if they have a DBE program on file with the FAA. This includes projects where DBE participation is obtained through race-gender neutral means (i.e. no project goal). Sections §26.13 and §26.29 establish mandatory language for contractor assurance and prompt payment. The sponsor must not modify the language.

4. Sponsors that are not required to have a DBE program on file with the FAA are not required to include DBE provisions and clauses.

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Packet Pg. 192 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement

REQUIRED PROVISIONS
Solicitation Language (Solicitations that include a Project Goal}
Information Submitted as a matter of bidder responsiveness:

The Owner's award of this contract is conditioned upon Bidder or Offeror satisfying the good faith effort requirements of 49 CFR §26.53.

As a condition of bid responsiveness, the Bidder or Offeror must submit the following information with its proposal on the forms provided herein:
1) The names and addresses of Disadvantaged Business Enterprise (DBE) firms that will participate in the contract;
2) A description of the work that each DBE firm will perform; 3) The dollar amount of the participation of each DBE firm listed under (1) 4) Written statement from Bidder or Offeror that attests their commitment to use the DBE firm(s) listed under (1) to meet the Owner's project goal; and
5) If Bidder or Offeror cannot meet the advertised project DBE goal, evidence of good faith efforts undertaken by the Bidder or Offeror as described in appendix A to 49 CFR part 26.

Information submitted as a matter of bidder responsibility:

The Owner's award of this contract is conditioned upon Bidder or Offeror satisfying the good faith effort requirements of 49 CFR §26.53.

The successful Bidder or Offeror must provide written confirmation of participation from each of the DBE firms the Bidder or Offeror lists in its commitment within five days after bid opening. 1) The names and addresses of Disadvantaged Business Enterprise (DBE) firms that will participate in the contract;
2) A description of the work that each DBE firm will perform; 3) The dollar amount of the participation of each DBE firm listed under (1) 4) Written statement from Bidder or Offeror that attests their commitment to use the DBE firm(s) listed under(]) to meet the Owner's project goal; and
5) If Bidder or Offeror cannot meet the advertised project DBE goal, evidence of good faith efforts undertaken by the Bidder or Offeror as described in appendix A to 49 CFR part 26.

Al. 1. 1 Solicitation Language ( Race/Gender Ne utra I
Means)
The requirements of 49 CFR part 26 apply to this contract. It is the policy of the [Insert Name of Owner] to practice nondiscrimination based on race, color, sex, or national origin in the award or performance of this contract. The Owner encourages participation by all firms qualifying under this solicitation regardless of business size or ownership.

Prime Contracts (Projects Covered by a DBE Program)

DISADVANTAGED BUSINESS ENTERPRISES
Contract Provisions for Obligated Sponsors and Airport Improvement Program Projects Issued on June 19, 2018 Page 27
Packet Pg. 193 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement Contract Assurance (§ 26.13) -
The Contractor or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The Contractor shall carry out applicable requirements of 49 CFR part 26 in the award and administration of Department of Transportation-assisted contracts. Failure by the Contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the Owner deems appropriate, which may include, but is not limited to:
1) Withholding monthly progress payments;
2) Assessing sanctions;
3) Liquidated damages; and/or
4) Disqualifying the Contractor from future bidding as non-responsible.

Prompt Payment (§26.29)- The prime contractor agrees to pay each subcontractor under this prime contract for satisfactory performance of its contract no later than thirty (30) calendar days from the receipt of each payment the prime contractor receives from City of Redding. The prime contractor agrees further to return retainage payments to each subcontractor within thirty (30) calendar days after the subcontractor's work is satisfactorily completed. Any delay or postponement of payment from the above referenced time frame may occur only for good cause following written approval of the City of Redding. This clause applies to both DBE and non-DBE subcontractors.

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Packet Pg. 194 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement

DISTRACTED DRIVING
SOURCE
Executive Order 13513
DOT Order 3902.10

APPLICABILITY
The FAA encourages recipients of Federal grant funds to adopt and enforce safety policies that decrease crashes by distracted drivers, including policies to ban text messaging while driving when performing work related to a grant or subgrant.

Contract Types- Sponsors must insert this provision in all AIP funded contracts that exceed the micropurchase threshold of 2 CFR §200.67 (currently set at $3,500).

Use of Provision - No mandatory text provided. The following language is acceptable to the FAA in meeting the intent of this requirement. If the sponsor uses different language, the sponsor's revised language must fully satisfy these requirements.

CONTRACT CLAUSE

TEXTING WHEN DRIVING
In accordance with Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving", (10/1/2009) and DOT Order 3902.10, "Text Messaging While Driving", (12/30/2009), the Federal Aviation Administration encourages recipients of Federal grant funds to adopt and enforce safety policies that decrease crashes by distracted drivers, including policies to ban text messaging while driving when performing work related to a grant or subgrant.

In support of this initiative, the Owner encourages the Contractor to promote policies and initiatives for its employees and other work personnel that decrease crashes by distracted drivers, including policies that ban text messaging while driving motor vehicles while performing work activities associated with the project. The Contractor must include the substance of this clause in all sub-tier contracts exceeding $3,500 that involve driving a motor vehicle in performance of work activities associated with the project.

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Packet Pg. 195 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement

ENERGY CONSERVATION REQUIREMENTS
SOURCE
2 CFR § 200, Appendix ll(H)

APPLICABILITY
The Energy Conservation Requirements of 2 CFR § 200 Appendix ll(H) requires this provision on energy efficiency.

Contract Types - The sponsor must include this provision in all AIP funded contracts and lower-tier contracts.

Use of Provision - No mandatory text provided. The following language is acceptable to the FAA and meets the intent of this requirement. If the sponsor uses different language, the sponsor's revised language must fully satisfy these requirements. Sponsor may substitute "Contractor and subcontractor" with "Consultant and sub-consultant" for professional service agreements.

CONTRACT CLAUSE

ENERGY CONSERVATION REQUIREMENTS
Contractor and Subcontractor agree to comply with mandatory standards and policies relating to energy efficiency as contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (42 USC 6201et seq).

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Packet Pg. 196 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement

DRUG FREE WORKPLACE REQUIREMENTS
SOURCE
49 CFR part 32
Drug-Free Workplace Act of 1988 (41 U.S.C. 701 et seq., as amended)

APPLICABILITY
The Drug-Free Workplace Act of 1988 requires some Federal contractors and all Federal grantees to agree that they will provide drug-free workplaces as a condition of receiving a contract or grant from a Federal agency. The Act does not apply to contractors, subcontractors, or subgrantees, although the Federal grantees workplace may be where the contractors, subcontractors, or subgrantees are working.

Contract Types - This provision applies to all AIP funded projects, but not to the contracts between the grantee (the sponsor) and a contractor, subcontractors, suppliers, or subgrantees.

Use of Provision - No mandatory or recommended text provided because the requirements do not extend beyond the sponsor level.

CONTRACT CLAUSE
None.

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Packet Pg. 197 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement EQUAL EMPLOYEMENT OPPORTUNITY (EEO}
SOURCE
2 CFR 200, Appendix ll(C)
41 CFR § 60-1.4
41 CFR § 60-4.3
Executive Order 11246

APPLICABILITY
The purpose of this provision is to provide equal opportunity for all persons, without regard to race, color, religion, sex, or national origin who are employed or seeking employment with contractors performing under a federally assisted construction contract. There are two provisions - a construction clause and a specification clause.

The equal opportunity contract clause must be included in any contract or subcontract when the amount exceeds $10,000. Once the equal opportunity clause is determined to be applicable, the contract or subcontract must include the clause for the remainder of the year, regardless ofthe amount or the contract.

Contract Types
Construction - The sponsor must incorporate contract and specification language in all construction contracts and subcontracts as required above.

Equipment- The sponsor must incorporate contract and specification language into all equipment contracts as required above that involves installation of equipment onsite (e.g. electrical vault equipment). This provision does not apply to equipment acquisition projects where the manufacture of the equipment takes place offsite at the vendor plant (e.g. ARFF and SRE vehicles).

Professional Services - The sponsor must include contract and specification language into all professional service agreements as required above.

Property- The sponsor must include contract and specification language into all land acquisition projects that include work that qualifies as construction work as defined by 41 CFR part 60 as required above. An example is installation of boundary fencing.

Use of Provision - MANDATORY TEXT. 41 CFR § 60-1.4 provides the mandatory contract language. 41 CFR § 60-4.3 provides the mandatory specification language. The sponsor must incorporate these clauses without modification.

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Packet Pg. 198 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement

MANDATORY CONTRACT CLAUSE
EEO Contract Clause

EQUAL OPPORTUNITY CLAUSE
During the performance of this contract, the Contractor agrees as follows:
(1) The Contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, sexual orientation, gender identify, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff, or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.
(2) The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive considerations for employment without regard to race, color, religion, sex, or national origin. (3) The Contractor will send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Contractor's commitments under this section and shall post copies of the notice in conspicuous places available to employees and applicants for employment.
(4) The Contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. (5) The Contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. (6) In the event of the Contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the Contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. (7) The Contractor will include the portion of the sentence immediately preceding paragraph ( 1) and the provisions of paragraphs (I) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The Contractor will take such action with respect to any subcontract or purchase order as the Contract Provisions for Obligated Sponsors and Airport Improvement Program Projects Issued on June 19, 2018 Page 33
Packet Pg. 199 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance: Provided, however, that in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency the Contractor may request the United States to enter into such litigation to protect the interests of the United States.

EEO Specification

STANDARD FEDERAL EQUAL EMPLOYMENT OPPORTUNITY

CONSTRUCTION CONTRACT SPECIFICATIONS
I. As used in these specifications:
a. "Covered area" means the geographical area described in the solicitation from which this contract resulted;
b. "Director" means Director, Office of Federal Contract Compliance Programs (OFCCP), U.S.

Department of Labor, or any person to whom the Director delegates authority; c. "Employer identification number" means the Federal social security number used on the Employer's Quarterly Federal Tax Return, U.S. Treasury Department Form 941; d. "Minority" includes:
(]) Black ( all persons having origins in any of the Black African racial groups not of Hispanic origin);
(2) Hispanic (all persons of Mexican, Puerto Rican, Cuban, Central or South American, or other Spanish culture or origin regardless ofrace);
(3) Asian and Pacific Islander (all persons having origins in any of the original peoples of the Far East, Southeast Asia, the Indian Subcontinent, or the Pacific Islands); and (4) American Indian or Alaskan native (all persons having origins in any of the original peoples of North America and maintaining identifiable tribal affiliations through membership and participation or community identification).

2. Whenever the Contractor, or any subcontractor at any tier, subcontracts a portion of the work involving any construction trade, it shall physically include in each subcontract in excess of $10,000 the provisions of these specifications and the Notice which contains the applicable goals for minority and female participation and which is set forth in the solicitations from which this contract resulted.

3. If the Contractor is participating (pursuant to 41 CFR part 60-4.5) in a Hometown Plan approved by the U.S. Department of Labor in the covered area either individually or through an association, its affirmative action obligations on all work in the Plan area (including goals and timetables) shall be in accordance with that Plan for those trades which have unions participating in the Plan. Contractors shall be able to demonstrate their participation in and compliance with the provisions of any such Hometown Plan. Each contractor or subcontractor participating in an approved plan is individually required to comply with its obligations under the EEO clause and to make a good faith effort to achieve each goal under the Plan in each trade in which it has employees. The overall good faith performance by other Contract Provisions for Obligated Sponsors and Airport Improvement Program Projects Issued on June 19, 2018 Page 34
Packet Pg. 200 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement contractors or subcontractors toward a goal in an approved Plan does not excuse any covered contractor's or subcontractor's failure to take good faith efforts to achieve the Plan goals and timetables.

4. The Contractor shall implement the specific affirmative action standards provided in paragraphs 7a through 7p of these specifications. The goals set forth in the solicitation from which this contract resulted are expressed as percentages of the total hours of employment and training of minority and female utilization the Contractor should reasonably be able to achieve in each construction trade in which it has employees in the covered area. Covered construction contractors performing construction work in a geographical area where they do not have a Federal or federally assisted construction contract shall apply the minority and female goals established for the geographical area where the work is being performed. Goals are published periodically in the Federal Register in notice form, and such notices may be obtained from any Office of Federal Contract Compliance Programs office or from Federal procurement contracting officers. The Contractor is expected to make substantially uniform progress in meeting its goals in each craft during the period specified.

5. Neither the provisions of any collective bargaining agreement nor the failure by a union with whom the Contractor has a collective bargaining agreement to refer either minorities or women shall excuse the Contractor's obligations under these specifications, Executive Order 11246, or the regulations promulgated pursuant thereto.

6. In order for the non-working training hours of apprentices and trainees to be counted in meeting the goals, such apprentices and trainees shall be employed by the Contractor during the training period and the Contractor shall have made a commitment to employ the apprentices and trainees at the completion of their training, subject to the availability of employment opportunities. Trainees shall be trained pursuant to training programs approved by the U.S. Department of Labor.

7. The Contractor shall take specific affirmative actions to ensure equal employment opportunity. The evaluation of the Contractor's compliance with these specifications shall be based upon its effort to achieve maximum results from its actions. The Contractor shall document these efforts fully and shall implement affirmative action steps at least as extensive as the following:
a. Ensure and maintain a working environment free of harassment, intimidation, and coercion at all sites, and in all facilities at which the Contractor's employees are assigned to work. The Contractor, where possible, will assign two or more women to each construction project. The Contractor shall specifically ensure that all foremen, superintendents, and other onsite supervisory personnel are aware of and carry out the Contractor's obligation to maintain such a working environment, with specific attention to minority or female individuals working at such sites or in such facilities. b. Establish and maintain a current list of minority and female recruitment sources, provide written notification to minority and female recruitment sources and to community organizations when the Contractor or its unions have employment opportunities available, and maintain a record of the organizations' responses.
c. Maintain a current file of the names, addresses, and telephone numbers of each minority and female off-the-street applicant and minority or female referral from a union, a recruitment source, or community organization and of what action was taken with respect to each such individual. If such individual was sent to the union hiring hall for referral and was not referred back to the Contractor Contract Provisions for Obligated Sponsors and Airport Improvement Program Projects Issued on June 19, 2018 Page 35
Packet Pg. 201 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement by the union or, if referred, not employed by the Contractor, this shall be documented in the file with the reason therefore along with whatever additional actions the Contractor may have taken. d. Provide immediate written notification to the Director when the union or unions with which the Contractor has a collective bargaining agreement has not referred to the Contractor a minority person or female sent by the Contractor, or when the Contractor has other information that the union referral process has impeded the Contractor's efforts to meet its obligations. e. Develop on-the-job training opportunities and/or participate in training programs for the area which expressly include minorities and women, including upgrading programs and apprenticeship and trainee programs relevant to the Contractor's employment needs, especially those programs funded or approved by the Department of Labor. The Contractor shall provide notice of these programs to the sources compiled under 7b above.
f. Disseminate the Contractor's EEO policy by providing notice of the policy to unions and training programs and requesting their cooperation in assisting the Contractor in meeting its EEO obligations; by including it in any policy manual and collective bargaining agreement; by publicizing it in the company newspaper, annual report, etc.; by specific review of the policy with all management personnel and with all minority and female employees at least once a year; and by posting the company EEO policy on bulletin boards accessible to all employees at each location where construction work is performed.
g. Review, at least annually, the company's EEO policy and affirmative action obligations under these specifications with all employees having any responsibility for hiring, assignment, layoff, termination, or other employment decisions, including specific review of these items, with onsite supervisory personnel such superintendents, general foremen, etc., prior to the initiation of construction work at any job site. A written record shall be made and maintained identifying the time and place of these meetings, persons attending, subject matter discussed, and disposition of the subject matter.
h. Disseminate the Contractor's EEO policy externally by including it in any advertising in the news media, specifically including minority and female news media, and providing written notification to and discussing the Contractor's EEO policy with other contractors and subcontractors with whom the Contractor does or anticipates doing business.
i. Direct its recruitment efforts, both oral and written, to minority, female, and community organizations, to schools with minority and female students; and to minority and female recruitment and training organizations serving the Contractor's recruitment area and employment needs. Not later than one month prior to the date for the acceptance of applications for apprenticeship or other training by any recruitment source, the Contractor shall send written notification to organizations, such as the above, describing the openings, screening procedures, and tests to be used in the selection process.
j. Encourage present minority and female employees to recruit other minority persons and women and, where reasonable, provide after school, summer, and vacation employment to minority and female youth both on the site and in other areas of a contractor's workforce.

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Packet Pg. 202 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement k. Validate all tests and other selection requirements where there is an obligation to do so under 41 CFR part 60-3.

I. Conduct, at least annually, an inventory and evaluation at least of all minority and female personnel, for promotional opportunities and encourage these employees to seek or to prepare for, through appropriate training, etc., such opportunities. m. Ensure that seniority practices, job classifications, work assignments, and other personnel practices do not have a discriminatory effect by continually monitoring all personnel and employment related activities to ensure that the EEO policy and the Contractor's obligations under these specifications are being carried out.
n. Ensure that all facilities and company activities are non-segregated except that separate or single user toilet and necessary changing facilities shall be provided to assure privacy between the sexes. o. Document and maintain a record of all solicitations of offers for subcontracts from minority and female construction contractors and suppliers, including circulation of solicitations to minority and female contractor associations and other business associations. p. Conduct a review, at least annually, of all supervisor's adherence to and performance under the Contractor's EEO policies and affirmative action obligations.

8. Contractors are encouraged to participate in voluntary associations, which assist in fulfilling one or more of their affirmative action obligations (7a through 7p ). The efforts of a contractor association, joint contractor union, contractor community, or other similar groups of which the Contractor is a member and participant may be asserted as fulfilling any one or more of its obligations under 7a through 7p of these specifications provided that the Contractor actively participates in the group, makes every effort to assure that the group has a positive impact on the employment of minorities and women in the industry, ensures that the concrete benefits of the program are reflected in the Contractor's minority and female workforce participation, makes a good faith effort to meet its individual goals and timetables, and can provide access to documentation which demonstrates the effectiveness of actions taken on behalf of the Contractor. The obligation to comply, however, is the Contractor's and failure of such a group to fulfill an obligation shall not be a defense for the Contractor's noncompliance.

9. A single goal for minorities and a separate single goal for women have been established. The Contractor, however, is required to provide equal employment opportunity and to take affirmative action for all minority groups, both male and female, and all women, both minority and non-minority.

Consequently, if the particular group is employed in a substantially disparate manner (for example, even though the Contractor has achieved its goals for women generally), the Contractor may be in violation of the Executive Order ifa specific minority group of women is underutilized.

10. The Contractor shall not use the goals and timetables or affirmative action standards to discriminate against any person because of race, color, religion, sex, or national origin.

11. The Contractor shall not enter into any subcontract with any person or firm debarred from Government contracts pursuant to Executive Order 11246.

12. The Contractor shall carry out such sanctions and penalties for violation of these specifications and of the Equal Opportunity Clause, including suspension, termination, and cancellation of existing Contract Provisions for Obligated Sponsors and Airport Improvement Program Projects Issued on June 19, 2018 Page 37
Packet Pg. 203 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement subcontracts as may be imposed or ordered pursuant to Executive Order 11246, as amended, and its implementing regulations, by the Office of Federal Contract Compliance Programs. Any contractor who fails to carry out such sanctions and penalties shall be in violation of these specifications and Executive Order 11246, as amended.

13. The Contractor, in fulfilling its obligations under these specifications, shall implement specific affirmative action steps, at least as extensive as those standards prescribed in paragraph 7 of these specifications, so as to achieve maximum results from its efforts to ensure equal employment opportunity. If the Contractor fails to comply with the requirements of the Executive Order, the implementing regulations, or these specifications, the Director shall proceed in accordance with 41 CFR part 60-4.8.

14. The Contractor shall designate a responsible official to monitor all employment related activity to ensure that the company EEO policy is being carried out, to submit reports relating to the provisions hereof as may be required by the Government, and to keep records. Records shall at least include for each employee, the name, address, telephone number, construction trade, union affiliation if any, employee identification number when assigned, social security number, race, sex, status (e.g., mechanic, apprentice, trainee, helper, or laborer), dates of changes in status, hours worked per week in the indicated trade, rate of pay, and locations at which the work was performed. Records shall be maintained in an easily understandable and retrievable form; however, to the degree that existing records satisfy this requirement, contractors shall not be required to maintain separate records.

15. Nothing herein provided shall be construed as a limitation upon the application of other laws which establish different standards of compliance or upon the application of requirements for the hiring of local or other area residents ( e.g. those under the Public Works Employment Act of 1977 and the Community Development Block Grant Program).

Contract Provisions for Obligated Sponsors and Airport Improvement Program Projects Issued on June 19, 2018 Page 38
Packet Pg. 204 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement FEDERAL FAIR LABOR STANDARDS ACT (FEDERAL MINIMUM WAGE} SOURCE
29 USC § 201, et seq

APPLICABILITY
The U.S. Department of Labor (DOL) Wage and Hour Division administers the Fair Labor Standards Act (FLSA). This act prescribes federal standards for basic minimum wage, overtime pay, record keeping, and child labor standards.

Contract Types - Per the Department of Labor, all employees of certain enterprises having workers engaged in interstate commerce; producing goods for interstate commerce; or handling, selling, or otherwise working on goods or materials that have been moved in or produced for such commerce by any person are covered by the FLSA.

All consultants, sub-consultants, contractors, and subcontractors employed under this federally assisted project must comply with the FLSA.

Professional Services - 29 CFR § 213 exempts employees in a bona fide executive, administrative or professional capacity. Because professional firms employ individuals that are not covered by this exemption, the sponsor's agreement with a professional services firm must include the FLSA provision.

Use of Provision - No mandatory text provided. The following language is acceptable to the FAA and meets the intent of this requirement. If the sponsor uses different language, the sponsor's language must fully satisfy the requirements of 29 USC§ 201. The sponsor must select contractor or consultant, as appropriate for the contract.

SOLICITATION CLAUSE
All contracts and subcontracts that result from this solicitation incorporate by reference the provisions of 29 CFR part 201, the Federal Fair Labor Standards Act (FLSA), with the same force and effect as if given in full text. The FLSA sets minimum wage, overtime pay, recordkeeping, and child labor standards for full and part-time workers.

The Contractor has full responsibility to monitor compliance to the referenced statute or regulation. The Contractor must address any claims or disputes that arise from this requirement directly with the U.S.

Department of Labor - Wage and Hour Division.

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Packet Pg. 205 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement

LOBBYING AND INFLUENCING FEDERAL EMPLOYEES
SOURCE
31 USC§ 1352 - Byrd Anti-Lobbying Amendment
2 CFR part 200, Appendix ll(J}
49 CFR part 20, Appendix A

APPLICABILITY
Consultants and contractors that apply or bid for an award of $100,000 or more must certify that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant, or another award covered by 31 USC 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award.

Contract Types - The sponsor must incorporate this provision into all contracts exceeding $100,000.

Use of Provision - MANDATORY TEXT. Appendix A to 49 CFR Part 20 prescribes language the sponsor must use. The sponsor must incorporate this provision without modification.

CONTRACT CLAUSE

CERTIFICATION REGARDING LOBBYING
The Bidder or Offeror certifies by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalfofthe Bidder or Offeror, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under Contract Provisions for Obligated Sponsors and Airport Improvement Program Projects Issued on June 19, 2018 Page 40
Packet Pg. 206 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

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Packet Pg. 207 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement PROHIBITION of SEGREGATED FACILITIES
SOURCE
41 CFR § 60

APPLICABILITY
The contractor must comply with the requirements of the EEO clause by ensuring that facilities they provide for employees are free of segregation on the basis of race, color, religion, sex, sexual orientation, gender identity, or national origin. This clause must be included in all contracts that include the equal opportunity clause, regardless ofthe amount of th contract.

Contract Types -AIP sponsors must incorporate the Prohibition of Segregated Facilities clause in any contract containing the Equal Employment Opportunity clause of 41 CFR §60.1. This obligation flows down to subcontract and sub-tier purchase orders containing the Equal Employment Opportunity clause.

Construction - Construction work means construction, rehabilitation, alteration, conversion, extension, demolition or repair of buildings, highways, or other changes or improvements to real property, including facilities providing utility services. The term also includes the supervision, inspection, and other onsite functions incidental to the actual construction.

Equipment- On site installation of equipment such as airfield lighting control equipment meets the definition of construction and thus this provision would apply. This provision does not apply to equipment projects involving manufacture of the item at a vendor's manufacturing plant. An example would be the manufacture of a SRE or ARFF vehicle.

Professional Services - Professional services that include tasks that qualify as construction work as defined by 41 CFR part 60. Examples include the installation of noise monitoring equipment.

Property/Land- Land acquisition contracts that include tasks that qualify as construction work as defined by 41 CFR part 60. Examples include demolition of structures or installation of boundary fencing.

Use of Provision - No mandatory text provided. The following language is acceptable to the FAA and meets the intent of this requirement. If the sponsor uses different language, the sponsor's language must fully satisfy the requirements of 41 CFR § 60.

CONTRACT CLAUSE

PROHIBITION OF SEGREGATED FACILITIES
(a) The Contractor agrees that it does not and will not maintain or provide for its employees any segregated facilities at any of its establishments, and that it does not and will not permit its employees to perform their services at any location under its control where segregated facilities are maintained. The Contractor agrees that a breach of this clause is a violation of the Equal Employment Opportunity clause in this contract.

Contract Provisions for Obligated Sponsors and Airport Improvement Program Projects Issued on June 19, 2018 Page 42
Packet Pg. 208 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement (b) "Segregated facilities," as used in this clause, means any waiting rooms, work areas, rest rooms and wash rooms, restaurants and other eating areas, time clocks, locker rooms and other storage or dressing areas, parking lots, drinking fountains, recreation or entertainment areas, transportation, and housing facilities provided for employees that are segregated by explicit directive or are in fact segregated on the basis ofrace, color, religion, sex, or national origin because of written or oral policies or employee custom. The term does not include separate or single-user rest rooms or necessary dressing or sleeping areas provided to assure privacy between the sexes.
(c) The Contractor shall include this clause in every subcontract and purchase order that is subject to the Equal Employment Opportunity clause of this contract.

Contract Provisions for Obligated Sponsors and Airport Improvement Program Projects Issued on June 19, 2018 Page 43
Packet Pg. 209 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement OCCUPATIONAL SAFETY AND HEALTH ACT OF 1970
SOURCE
29 CFR part 1910

APPLICABILITY
Contract Types -All contracts and subcontracts must comply with the Occupational Safety and Health Act of 1970 (OSH). The U.S. Department of Labor Occupational Safety and Health Administration (OSHA) oversees the workplace health and safety standards wage provisions from OSH.

Use of Provision - No mandatory text provided. The following language is acceptable to the FAA and meets the intent of this requirement. If the sponsor uses different language, the sponsor's language must fully satisfy the requirements of 20 CFR part 1910.

CONTRACT CLAUSE
All contracts and subcontracts that result from this solicitation incorporate by reference the requirements of 29 CFR Part 1910 with the same force and effect as if given in full text. The employer must provide a work environment that is free from recognized hazards that may cause death or serious physical harm to the employee. The employer retains full responsibility to monitor its compliance and their subcontractor's compliance with the applicable requirements of the Occupational Safety and Health Act of 1970 (20 CFR Part 1910). The employer must address any claims or disputes that pertain to a referenced requirement directly with the U.S. Department of Labor -Occupational Safety and Health Administration.

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Packet Pg. 210 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement

PROCUREMENT OF RECOVERED MATERIALS
SOURCE
2 CFR § 200.322
40 CFR part 247
Solid Waste Disposal Act

APPLICABILITY
Sponsors of AIP funded development and equipment projects must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. Section 6002 emphasizes maximizing energy and resource recovery through use of affirmative procurement actions for recovered materials identified in the Environmental Protection Agency (EPA) guidelines codified at 40 CFR part 247. When acquiring items designated in the guidelines, the sponsor must procure items that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition.

Contract Types - This provision applies to any contracts that include procurement of products designated in subpart B of 40 CFR part 247 where the purchase price of the item exceeds $10,000 or the value of the quantity acquired by the preceding fiscal year exceeded $10,000.

Construction and Equipment- Include this provision in all construction and equipment projects.

Professional Services and Property- Include this provision if the agreement includes procurement of a product that exceeds $10,000.

Use of Provision - No mandatory text provided. The following language is acceptable to the FAA and meets the intent of this requirement. If the sponsor uses different language, the sponsor's language must fully satisfy the requirements of 2 CFR § 200.

CONTRACT CLAUSE

PROCUREMENT OF RECOVERED MATERIALS
Contractor and subcontractor agree to comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act, and the regulatory provisions of 40 CFR Part 247. In the performance of this contract and to the extent practicable, the Contractor and subcontractors are to use products containing the highest percentage of recovered materials for items designated by the Environmental Protection Agency (EPA) under 40 CFR Part 247 whenever:
1) The contract requires procurement of $10,000 or more of a designated item during the fiscal year; or
2) The contractor has procured $10,000 or more of a designated item using Federal funding during the previous fiscal year.

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Packet Pg. 211 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement The list of EPA-designated items is available at www.epa.gov/smm/comprehensive-procurementguidelines-construction-products.

Section 6002(c) establishes exceptions to the preference for recovery of EPA-designated products if the contractor can demonstrate the item is:
a) Not reasonably available within a timeframe providing for compliance with the contract performance schedule;
b) Fails to meet reasonable contract performance requirements; or c) Is only available at an unreasonable price.

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Packet Pg. 212 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement

RIGHT TO INVENTIONS
SOURCE
2 CFR § 200, Appendix ll{F)
37 CFR §401

APPLICABILITY
Contract Types - This provision applies to all contracts and subcontracts with small business firms or nonprofit organizations that include performance of experimental, developmental, or research work.

This clause is not applicable to construction, equipment, or professional service contracts unless the contract includes experimental, developmental, or research work.

Use of Provision - No mandatory text provided. The following language is acceptable to the FAA and meets the intent of this requirement. If the sponsor uses different language, the sponsor's language must fully satisfy the requirements of Appendix II to 2 CFR part 200.

CONTRACT CLAUSE

RIGHTS TO INVENTIONS
Contracts or agreements that include the performance of experimental, developmental, or research work must provide for the rights of the Federal Government and the Owner in any resulting invention as established by 37 CFR part 401, Rights to Inventions Made by Non-profit Organizations and Small Business Firms under Government Grants, Contracts, and Cooperative Agreements. This contract incorporates by reference the patent and inventions rights as specified within 3 7 CFR §401.14.

Contractor must include this requirement in all sub-tier contracts involving experimental, developmental, or research work.

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Packet Pg. 213 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement

TAX DELINQUENCY AND FELONY CONVICTIONS
SOURCE
Sections 415 and 416 ofTitle IV, Division L of the Consolidated Appropriations Act, 2014 (Pub. L. 113-76), and similar provisions in subsequent appropriations acts.

DOT Order 4200.6 - Requirements for Procurement and Non-Procurement Regarding Tax Delinquency and Felony Convictions

APPLICABILITY
The sponsor must ensure that no funding goes to any contractor who:
• Has been convicted of a Federal felony within the last 24 months; or • Has any outstanding tax liability for which all judicial and administrative remedies have lapsed or been exhausted.

Contract Types - This provision applies to all contracts funded in whole or part with AIP.

Use of Provision - The following language is acceptable to the FAA and meets the intent of this requirement. If the sponsor uses different language, the sponsor's language must fully satisfy the requirements of DOT Order 4200.6.

CONTRACT CLAUSE

CERTIFICATION OF OFFERER/BIDDER REGARDING TAX DELINQUENCY AND

FELONY CONVICTIONS
The applicant must complete the following two certification statements. The applicant must indicate its current status as it relates to tax delinquency and felony conviction by inserting a checkmark () in the space following the applicable response. The applicant agrees that, if awarded a contract resulting from this solicitation, it will incorporate this provision for certification in all lower tier subcontracts.

Certifications
1) The applicant represents that it is ( ) is not ( ) a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability. 2) The applicant represents that it is ( ) is not ( ) is not a corporation that was convicted of a criminal violation under any Federal law within the preceding 24 months.

Note
If an applicant responds in the affirmative to either of the above representations, the applicant is ineligible to receive an award unless the sponsor has received notification from the agency suspension and debarment official (SDO) that the SDO has considered suspension or debarment and determined that further action is not required to protect the Government's interests. The applicant therefore must provide information to the owner about its tax liability or conviction to the Owner, who will then notify Contract Provisions for Obligated Sponsors and Airport Improvement Program Projects Issued on June 19, 2018 Page 48
Packet Pg. 214 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement the FAA Airports District Office, which will then notify the agency's SDO to facilitate completion of the required considerations before award decisions are made.

Term Definitions
Felony conviction: Felony conviction means a conviction within the preceding twenty-four (24) months of a felony criminal violation under any Federal law and includes conviction of an offense defined in a section of the U.S. code that specifically classifies the offense as a felony and conviction of an offense that is classified as a felony under I 8 U.S.C. § 3559.

Tax Delinquency: A tax delinquency is any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted, or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability.

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Packet Pg. 215 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement

TERMINATION OF CONTRACT
SOURCE
2 CFR § 200 Appendix ll(B}
FAA Advisory Circular 150/5370-10, Section 80-09

APPLICABILITY
Contract Types -All contracts and subcontracts in excess of $10,000 must address termination for cause and termination for convenience by the sponsor. The provision must address the manner (i.e. notice, opportunity to cure, and effective date} by which the sponsor's contract will be affected and the basis for settlement (i.e. incurred expenses, completed work, profit, etc.}.

Use of Provision -
Termination for Default- MANDATORY TEXT. Section 80-09 of FAA Advisory Circular 150/5370- 10 establishes standard language for Termination for Default under a construction contract. The sponsor must not make any changes to this standard language.

Termination for Convenience - No mandatory text provided. The sponsor must include a clause for termination for convenience. The following language is acceptable to the FAA and meets the intent of this requirement. If the sponsor uses different language, the sponsor's language must fully satisfy the requirements of Appendix II to 2 CFR part 200.

Equipment, Professional Services, and Property- No mandatory text provided. The sponsor may use their established clause language provided that it adequately addresses the intent of Appendix ll(B} to Part 200, which addresses termination for fault and for convenience.

CONTRACT CLAUSE
Termination for Convenience

TERMINATION FOR CONVENIENCE (CONSTRUCTION & EQUIPMENT CONTRACTS) The Owner may terminate this contract in whole or in part at any time by providing written notice to the Contractor. Such action may be without cause and without prejudice to any other right or remedy of Owner. Upon receipt of a written notice of termination, except as explicitly directed by the Owner, the Contractor shall immediately proceed with the following obligations regardless of any delay in determining or adjusting amounts due under this clause:

1. Contractor must immediately discontinue work as specified in the written notice.

2. Terminate all subcontracts to the extent they relate to the work terminated under the notice.

3. Discontinue orders for materials and services except as directed by the written notice.

4. Deliver to the Owner all fabricated and partially fabricated parts, completed and partially completed work, supplies, equipment and materials acquired prior to termination of the work, and as directed in the written notice.

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Packet Pg. 216 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement

5. Complete perfonnance of the work not tenninated by the notice.

6. Take action as directed by the Owner to protect and preserve property and work related to this contract that Owner will take possession.

Owner agrees to pay Contractor for:
1) completed and acceptable work executed in accordance with the contract documents prior to the effective date of termination;
2) documented expenses sustained prior to the effective date oftennination in performing work and furnishing labor, materials, or equipment as required by the contract documents in connection with uncompleted work;
3) reasonable and substantiated claims, costs, and damages incurred in settlement of terminated contracts with Subcontractors and Suppliers; and
4) reasonable and substantiated expenses to the Contractor directly attributable to Owner's termination action.

Owner will not pay Contractor for loss of anticipated profits or revenue or other economic loss arising out of or resulting from the Owner's termination action.

The rights and remedies this clause provides are in addition to any other rights and remedies provided by law or under this contract.

TERMINATION FOR CONVENIENCE (PROFESSIONAL SERVICES)
The Owner may, by written notice to the Contractor, terminate this Agreement for its convenience and without cause or default on the part of Contractor. Upon receipt of the notice of termination, except as explicitly directed by the Owner, the Contractor must immediately discontinue all services affected.

Upon termination of the Agreement, the Contractor must deliver to the Owner all data, surveys, models, drawings, specifications, reports, maps, photographs, estimates, summaries, and other documents and materials prepared by the Engineer under this contract, whether complete or partially complete.

Owner agrees to make just and equitable compensation to the Contractor for satisfactory work completed up through the date the Contractor receives the termination notice. Compensation will not include anticipated profit on non-performed services.

Owner further agrees to hold Contractor hannless for errors or omissions in documents that are incomplete as a result of the termination action under this clause.

Termination for Default

TERMINATION FOR DEFAULT (CONSTRUCTION)
Section 80-09 of FAA Advisory Circular 150/5370-10 establishes conditions, rights, and remedies associated with Owner termination of this contract due to default of the Contractor.

TERMINATION FOR DEFAULT (EQUIPMENT)
The Owner may, by written notice of default to the Contractor, terminate all or part of this Contract if the Contractor:

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Packet Pg. 217 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement I. Fails to commence the Work under the Contract within the time specified in the Notice- toProceed;

2. Fails to make adequate progress as to endanger performance of this Contract in accordance with its terms;

3. Fails to make delivery of the equipment within the time specified in the Contract, including any Owner approved extensions;

4. Fails to comply with material provisions of the Contract;

5. Submits certifications made under the Contract and as part of their proposal that include false or fraudulent statements; or

6. Becomes insolvent or declares bankruptcy.

If one or more of the stated events occur, the Owner will give notice in writing to the Contractor and Surety of its intent to terminate the contract for cause. At the Owner's discretion, the notice may allow the Contractor and Surety an opportunity to cure the breach or default.

If within [IO] days of the receipt of notice, the Contractor or Surety fails to remedy the breach or default to the satisfaction of the Owner, the Owner has authority to acquire equipment by other procurement action. The Contractor will be liable to the Owner for any excess costs the Owner incurs for acquiring such similar equipment.

Payment for completed equipment delivered to and accepted by the Owner shall be at the Contract price. The Owner may withhold from amounts otherwise due the Contractor for such completed equipment, such sum as the Owner determines to be necessary to protect the Owner against loss because of Contractor default.

Owner will not terminate the Contractor's right to proceed with the Work under this clause if the delay in completing the work arises from unforeseeable causes beyond the control and without the fault or negligence of the Contractor. Examples of such acceptable causes include: acts of God, acts of the Owner, acts of another Contractor in the performance of a contract with the Owner, and severe weather events that substantially exceed normal conditions for the location.

If, after termination of the Contractor's right to proceed, the Owner determines that the Contractor was not in default, or that the delay was excusable, the rights and obligations of the parties will be the same as if the Owner issued the termination for the convenience the Owner.

The rights and remedies of the Owner in this clause are in addition to any other rights and remedies provided by law or under this contract.

TERMINATION FOR DEFAULT (PROFESSIONAL SERVICES)
Either party may terminate this Agreement for cause if the other party fails to fulfill its obligations that are essential to the completion of the work per the terms and conditions of the Agreement. The party initiating the termination action must allow the breaching party an opportunity to dispute or cure the breach.

The terminating party must provide the breaching party [7] days advance written notice of its intent to terminate the Agreement. The notice must specify the nature and extent of the breach, the conditions Contract Provisions for Obligated Sponsors and Airport Improvement Program Projects Issued on June 19, 2018 Page 52
Packet Pg. 218 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement necessary to cure the breach, and the effective date of the termination action. The rights and remedies in this clause are in addition to any other rights and remedies provided by law or under this agreement. a) Termination by Owner: The Owner may terminate this Agreement in whole or in part, for the failure of the Contractor to:

1. Perform the services within the time specified in this contract or by Owner approved extension;

2. Make adequate progress so as to endanger satisfactory performance of the Project; or

3. Fulfill the obligations of the Agreement that are essential to the completion of the Project.

Upon receipt of the notice of termination, the Contractor must immediately discontinue all services affected unless the notice directs otherwise. Upon termination of the Agreement, the Contractor must deliver to the Owner all data, surveys, models, drawings, specifications, reports, maps, photographs, estimates, summaries, and other documents and materials prepared by the Engineer under this contract, whether complete or partially complete.

Owner agrees to make just and equitable compensation to the Contractor for satisfactory work completed up through the date the Contractor receives the termination notice. Compensation will not include anticipated profit on non-performed services.

Owner further agrees to hold Contractor harmless for errors or omissions in documents that are incomplete as a result of the termination action under this clause.

If, after finalization of the termination action, the Owner determines the Contractor was not in default of the Agreement, the rights and obligations of the parties shall be the same as if the Owner issued the termination for the convenience of the Owner.
b) Termination by Contractor: The Contractor may terminate this Agreement in whole or in part, if the Owner:

1. Defaults on its obligations under this Agreement;

2. Fails to make payment to the Contractor in accordance with the terms of this Agreement;

3. Suspends the Project for more than (180] days due to reasons beyond the control of the Contractor.

Upon receipt of a notice of termination from the Contractor, Owner agrees to cooperate with Contractor for the purpose of terminating the agreement or portion thereof, by mutual consent. If Owner and Contractor cannot reach mutual agreement on the termination settlement, the Contractor may, without prejudice to any rights and remedies it may have, proceed with terminating all or parts of this Agreement based upon the Owner's breach of the contract.

In the event of termination due to Owner breach, the Engineer is entitled to invoice Owner and to receive full payment for all services performed or furnished in accordance with this Agreement and all justified reimbursable expenses incurred by the Contractor through the effective date of termination action. Owner agrees to hold Contractor harmless for errors or omissions in documents that are incomplete as a result of the termination action under this clause.

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Packet Pg. 219 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement

TRADE RESTRICTION CERTIFICATION
SOURCE
49 USC § 50104
49 CFR part 30

APPLICABILITY
Unless waived by the Secretary of Transportation, sponsors may not use AIP funds on a product or service from a foreign country included in the current list of countries that discriminate against U.S. firms as published by the Office of the United States Trade Representative (USTR).

Contract Types - The trade restriction certification and clause applies to all AIP funded projects.

Use of Provision - MANDATORY TEXT. 49 CFR part 30 prescribes the language for this model clause.

The sponsor must include this certification language in all contracts and subcontracts without modification.

SOLICITATION CLAUSE

TRADE RESTRICTION CERTIFICATION
By submission of an offer, the Offeror certifies that with respect to this solicitation and any resultant contract, the Offeror -
l) is not owned or controlled by one or more citizens of a foreign country included in the list of countries that discriminate against U.S. finns as published by the Office of the United States Trade Representative (USTR);
2) has not knowingly entered into any contract or subcontract for this project with a person that is a citizen or national of a foreign country included on the list of countries that discriminate against U.S. finns as published by the USTR; and
3) has not entered into any subcontract for any product to be used on the Federal project that is produced in a foreign country included on the list of countries that discriminate against U.S. firms published by the USTR.

This certification concerns a matter within the jurisdiction of an agency of the United States of America and the making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under Title 18 USC Section l 001.

The Offeror/Contractor must provide immediate written notice to the Owner if the Offeror/Contractor learns that its certification or that of a subcontractor was erroneous when submitted or has become erroneous by reason of changed circumstances. The Contractor must require subcontractors provide immediate written notice to the Contractor if at any time it learns that its certification was erroneous by reason of changed circumstances.

Unless the restrictions of this clause are waived by the Secretary of Transportation in accordance with 49 CFR 30.17, no contract shall be awarded to an Offeror or subcontractor:

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Packet Pg. 220 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement 1) who is owned or controlled by one or more citizens or nationals of a foreign country included on the list of countries that discriminate against U.S. firms published by the USTR or 2) whose subcontractors are owned or controlled by one or more citizens or nationals of a foreign country on such USTR list or
3) who incorporates in the public works project any product of a foreign country on such USTR list.

Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by this provision. The knowledge and information of a contractor is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

The Offeror agrees that, if awarded a contract resulting from this solicitation, it will incorporate this provision for certification without modification in all lower tier subcontracts. The Contractor may rely on the certification of a prospective subcontractor that it is not a firm from a foreign country included on the list of countries that discriminate against U.S. firms as published by USTR, unless the Offeror has knowledge that the certification is erroneous.

This certification is a material representation of fact upon which reliance was placed when making an award. If it is later determined that the Contractor or subcontractor knowingly rendered an erroneous certification, the Federal Aviation Administration (FAA) may direct through the Owner cancellation of the contract or subcontract for default at no cost to the Owner or the FAA.

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Packet Pg. 221 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement

VETERAN'S PREFERENCE
SOURCE
49 USC§ 47112(c)

APPLICABILITY
Contract Types - This provision applies to all AIP funded projects that involve labor to carry out the project. This preference, which excludes executive, administrative, and supervisory positions, applies to covered veterans (as defined under§ 47112(c)) only when they are readily available and qualified to accomplish the work required by the project.

Use of Provision - No mandatory text provided. The following language is acceptable to the FAA and meets the intent of this requirement. If the sponsor uses different language, the sponsor's language must fully satisfy the requirements of 49 USC§ 47112.

CONTRACT CLAUSE

VETERAN'S PREFERENCE
In the employment oflabor (excluding executive, administrative, and supervisory positions), the Contractor and all sub-tier contractors must give preference to covered veterans as defined within Title 49 United States Code Section 47112. Covered veterans include Vietnam-era veterans, Persian Gulf veterans, Afghanistan-Iraq war veterans, disabled veterans, and small business concerns (as defined by 15 USC 632) owned and controlled by disabled veterans. This preference only applies when there are covered veterans readily available and qualified to perform the work to which the employment relates.

Consulting and Professional Services Contract [Rev. 2/06] Page 56 Packet Pg. 222 Attachment: City of Redding Professional Services Contract with exhibits (4.2(d)--Award RFP Sched No. 5328, for security & law enforcement

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following relative to Bid Schedule No. 5326, Furnish Treated Wood Poles for Redding Electric Utility:
(1) Award Bid Group I (35’ to 55’ poles treated with Pentachlorophenol), Group II (60’ to 100’ poles treated with Pentachlorophenol), Group V (35’ to 55’ poles treated with DCOI), and Group VI (60’ to 100’ poles treated with DCOI) to Stella-Jones Corporation, with a total annual evaluated price of $450,082 before tax for Groups I and II; and the same evaluated total for Groups V and VI;
(2) Award Bid Group III (35’ to 55’ poles treated with Copper Naphthenate) and Group IV (60’ to 100’ poles treated with Copper Naphthenate) to Conrad Forest Products with a total annual evaluated total cost of $320,965 before tax; (3) Authorize the Purchasing Officer to extend the bid award annually with Stella-Jones Corporation and Conrad Forest Products through September 30, 2026, if mutually agreeable, with all terms and conditions remaining the same; and (4) Authorize the City Manager to approve changes to future pricing terms and policies as needed that may occur due to inflation and unstable economic conditions.

Fiscal Impact
Redding Electric Utility (REU) included funding for the purchase of treated wood poles in its adopted budget for Fiscal Year 2022-23. REU will include wood pole costs for future years as part of its biennial budget requests.

Alternative Action
The City Council (Council) could choose not to award the bid to Stella-Jones Corporation and Conrad Forest Products and provide alternative direction to staff.

MEETING DATE: November 15, 2022
ITEM NO. 4.5(b)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.5(b)--Award of Bid Schedule No. 5326, Furnish Treated Wood Poles Nick Zettel, Director of
Redding Electric Utility
Packet Pg. 223
Report to Redding City Council November 7, 2022
Re: 4.5(a)--Award of Bid Schedule No. 5326, Furnish Treated Wood Poles Page 2 Background/Analysis
This routine annual bid to purchase treated wood poles allows REU to order materials as needed based on evaluated quantities and warehouse inventory. These treated wood poles are necessary to support REU’s residential and commercial development and provide emergency replacement availability for existing facilities. These poles are also required to support REU’s planned infrastructure replacement projects in addition to contributing to increased system reliability.

Bid Schedule No. 5326 included six separate bid groups:
• Bid Group I – 35’ to 55’ Douglas Fir or Western Cedar Poles treated with Pentachlorophenol;
• Bid Group II – 60’ to 100’ Douglas Fir poles treated with Pentachlorophenol; • Bid Group III - 35’ to 55’ Douglas Fir or Western Cedar Poles treated with Copper Naphthenate;
• Bid Group IV – 60’ to 100’ Douglas Fir poles treated with Copper Naphthenate; • Bid Group V – 35’ to 55’ Douglas Fir or Western Cedar Poles treated with DCOI; and • Bid Group VI – 60’ to 100’ Douglas Fir poles treated with DCOI.

This format allows for more competitive pricing for different groups of similar products. Each bid group represents a different combination of wood type (which determines the strength of the pole) and type of preservative used to treat that wood (which determines the overall lifespan of the pole).

On Monday, October 10, 2022, staff opened three bid proposals. Based on the overall cost and product pricing analysis, staff recommends awarding Bid Groups I, II, V, and VI to Stella-Jones Corporation and Bid Groups III and IV to Conrad Forest Products.

Environmental Review
This is not a project defined under the California Environmental Quality Act (CEQA), and no further action is required.

Council Priority/City Manager Goals
• This agenda item is a routine operational item.

Attachments
^Bid Tab - 5326
Packet Pg. 224

CITY OF REDDING

PURCHASING DIVISION - TABULATION OF BIDS
BID: TREATED WOOD POLESBID NO. DATE OF OPENING
5326 Monday, October 10, 2022
HOPWOOD TIME OF OPENINGZETTEL 3:00 P.M.

UNIT PRICE UNIT PRICE UNIT PRICE
$207,939.00 $190,397.00 NO BID
NO BID $216,249.00 NO BID
$263,971.00 $259,685.00 NO BID$471,910.00 $450,082.00 NO BID NO BID $475,934.00 NO BID
$185,172.00 $189,291.00 $144,420.00

NO BID NO BID NO BID
$239,131.00 $279,487.00 $176,545.00$424,303.00 $468,778.00 $320,965.00 NO BID $190,397.00 NO BIDNO BID $216,249.00 NO BIDNO BID $259,685.00 NO BID NO BID $450,082.00 NO BIDNO BID $475,934.00 NO BID
Western Cedar / Pentachlorephenol/Type A - Groups I & II Total Pricing Groups III & IV Total Pricing
Western Cedar / 5-Dichloro-2-N-Octyl-Isothiazolin-3-One/DCOI - Group V Total PricingDouglas Fir / 5-Dichloro-2-N-Octyl-Isothiazolin-3-One/DCOI - Group VI Total PricingDouglas Fir / 5-Dichloro-2-N-Octyl-Isothiazolin-3-One/DCOI - Group V & VI Total PricingWestern Cedar / 5-Dichloro-2-N-Octyl-Isothiazolin-3-One/DCOI - Group V & VI Total Pricing Bell Lumber & Pole
Company Stella-Jones Corporation Conrad Forest Products Douglas Fir / Pentachlorephenol/Type A - Group I Total Pricing

DESCRIPTION
Western Cedar / Pentachlorephenol/Type A - Group I Total PricingDouglas Fir / Copper Naphthenate - Group IV Total PricingDouglas Fir / 5-Dichloro-2-N-Octyl-Isothiazolin-3-One/DCOI - Group V Total PricingDouglas Fir / Copper Naphthenate - Group III Total PricingWestern Cedar / Copper Naphthenate - Group III Total PricingDouglas Fir / Pentachlorephenol/Type A - Group II Total PricingDouglas Fir / Pentachlorephenol/Type A - Groups I & II Total Pricing M. Kempley, Purchasing Page 1 Packet Pg. 225
Attachment: ^Bid Tab - 5326 (4.5(a)--Award of Bid Schedule No. 5326, Furnish Treated Wood Poles)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Approve and ratify the authorization to accept and execute the grant agreement from the California State Library to support the Shasta Public Libraries Library Literacy Services programs:
(1) Adopt Resolution ratifying the authorization to accept and allocate the award of a grant from the California State Library in the amount of $62,077 for Library Literacy Services for Fiscal Year 2022-23;
(2) Adopt Resolution approving and adopting the 69th Amendment to City Budget Resolution No. 2021-078 appropriating said funds;
(3) Accept California Library Literacy Services project grant funds for Adult Literacy Services in the amount of $36,967;
(4) Accept California Library Literacy Services project grant funds for Family Literacy Services in the amount of $25,110; and
(5) Authorize the City Manager, or designee, to execute all subsequent documentation relative to the grant.

Fiscal Impact
There is no impact to the General Fund.

Alternative Action
The City Council (Council) could choose not to ratify the acceptance of the $62,077 grant from the California State Library. This would further limit adult and family literacy services at the Redding, Anderson, and Burney libraries. The Council could provide staff with alternate direction.

MEETING DATE: November 15, 2022
ITEM NO. 4.6(a)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.6(a)--Ratification Of Grant Agreement From The California State Library To Support The Shasta Public Libraries Library Literacy Services Programs Kim Niemer, Community
Services Director
Packet Pg. 226
Report to Redding City Council November 9, 2022
Re: 4.6(a)--Ratification of Grant Agreement Page 2
Background/Analysis
The California Library Literacy Services (CLLS) campaign was created in 1984 as the first statewide library-based adult literacy service to help reduce the high level of illiteracy in California and connect more Californians with public libraries. Programs through CLLS reach and support English-speaking adults with low literacy skills who have yet to succeed in the traditional classroom environment. These no-cost programs help adults improve their basic reading, writing, math, and speaking skills, connect them to resources and provide additional programming to support their families.

Shasta Public Libraries currently provides adult and family literacy services at the Redding, Anderson, and Burney libraries. Adults receive one-on-one tutoring in reading, writing, math, and finances using a learner-centered approach. The libraries also offer high school equivalency certificate preparation, assistance with attaining U.S. citizenship, and job skills development.

This year, Shasta Public Libraries will add Career Online High School (COHS)—an educational service through Smart Horizons Career Online Education that allows adults to simultaneously earn an accredited high school diploma and credentialed career certificate—to its current adult programming. They will also expand reading and tutoring services for children by partnering with Shasta County schools serving children of low-literate families.

Should the City Council accept the funds from the California State Library, the City will be able to enhance adult literacy services at the Redding, Anderson, and Burney libraries with the addition of Career Online High School and new programs for children of low-literate families.

Such funding would help Shasta County adults achieve an accredited high school diploma and credentialed career certificate, improve skills toward employability, establish the value of family learning, and increase community participation. Expanded reading and tutoring services to children will complement the existing adult programs, thereby creating a positive family learning experience. The City Attorney’s office has reviewed and approved the proposed language of the agreement.

Environmental Review
This is not a project defined under the California Environmental Quality Act and no further action is required.

Council Priority/City Manager Goals
• Budget and Financial Management – “Achieve balanced and stable 10-year Financial Plans for all funds.”
• Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
• Economic Development – “Facilitate and become a catalyst for economic development in Redding to create jobs, retain current businesses and attract new ones, and encourage investment in the community.”
Attachments
^Resolution - Grant Acceptance
^Resolution - budget
Award Letter and Agreement
Packet Pg. 227
RESOLUTION NO. 2022-____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

REDDING RATIFYING THE AUTHORIZATION TO ACCEPT

AND EXECUTE THE GRANT AGREEMENT FROM THE

CALIFORNIA STATE LIBRARY FOR CALIFORNIA LIBRARY

LITERACY SERVICES PROGRAMS FOR ADULT LITERACY

SERVICES AND FAMILY LITERACY SERVICES
WHEREAS, the California State Library has provided funds for the California Library Literacy Programs for Adult Literacy Services and Family Literacy Services; and WHEREAS, the California State Library has been delegated the responsibility for the administration of this grant program, establishing necessary procedures; and WHEREAS, said procedures established by the California State Library require a resolution certifying the approval by the potential grantee’s governing board either before submission of said application(s) to the State or prior to execution of the grant agreement; and
WHEREAS, the Applicant/Grantee, if selected, will enter into an agreement with the State of California to carry out the project; and
WHEREAS, the City of Redding proposes to implement the Shasta Public Libraries Literacy Services for Adult Literacy Services and Family Literacy Services at the Redding, Anderson, and Burney Libraries; and
WHEREAS, the City of Redding has the legal authority and is authorized to enter into a funding agreement with the State of California; and WHEREAS, the City of Redding intends to accept grant funding from the California State Library for the Shasta Public Libraries Adult Literacy Services and Family Literacy Services at the Redding, Anderson, and Burney Libraries; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Redding as follows:

1. That pursuant and subject to all of the terms and provisions of the California State Library, the City of Redding City Manager, or designee, is hereby authorized and directed to accept the grant funding with the California State Library, and take such other actions necessary or appropriate to maintain grant funding.

2. The City of Redding City Manager, or designee, is hereby authorized and directed to execute the funding agreement with the California State Library and any amendments thereto.

Packet Pg. 228 Attachment: ^Resolution - Grant Acceptance (4.6(a)--Ratification of Grant Agreement)

3. The City of Redding City Manager, or designee, is hereby authorized and directed to submit any required documents, funding requests, and reports required to maintain grant funding.

4. Certifies that the project will comply with any laws and regulations including, but not limited to, the California Environmental Quality Act (CEQA), legal requirements for building codes, health and safety codes, the California Labor Code, disabled access laws, and that, prior to commencement of the project, all applicable permits will have been obtained.

I HEREBY CERTIFY that the foregoing resolution was introduced at a regular meeting of the City Council of the City of Redding on the 15th day of November, 2022, and was duly adopted at said meeting by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:
________________________________
KRISTEN SCHREDER, Mayor
ATTEST: FORM APPROVED:
_______________________________ ___________________________________ PAMELA MIZE, City Clerk BARRY E. DeWALT, City Attorney
Packet Pg. 229 Attachment: ^Resolution - Grant Acceptance (4.6(a)--Ratification of Grant Agreement) RESOLUTION NO. 2022-___
A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 69 th
AMENDMENT TO CITY BUDGET RESOLUTION NO. 2021-078 APPROPRIATING $62,080 FOR

THE CALIFORNIA LIBRARY LITERACY SERVICES (CLLS) GRANT AWARD FOR ADULT AND FAMILY LITERACY PROGRAMS FOR FISCAL YEAR 2022-23

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDDING THAT Budget Resolution No. 2021-078 be and is hereby amended as follows:

FUND DIVISION DESCRIPTION INCREASE DECREASE
129 637 Library $62,080
THAT account titles and numbers requiring adjustments by this Resolution are as follows:

USE SOURCE

OF FUNDS OF FUNDS
Increase (Decrease) Revenue
129-637-6-1200-13 State Grant Operating - Recreation $ 62,080 Increase Expenditures
129-637-4001-80 Adult Literacy Program $ 62,080
Total $ 62,080 $ 62,080
THAT the purpose is to appropriate $62,080 for the California Library Literacy Services (CLLS) grant award for adult and family literacy programs for fiscal year 2022-23.

I HEREBY CERTIFY that the foregoing resolution was introduced at a regular meeting of the City Council of the City of Redding on the 15th day of November, 2022, and was duly adopted at said meeting by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

KRISTEN SCHREDER, Mayor
ATTEST: FORM APPROVAL:

PAMELA MIZE, City Clerk BARRY E. DeWALT, City Attorney
Packet Pg. 230 Attachment: ^Resolution - budget (4.6(a)--Ratification of Grant Agreement) Packet Pg. 231
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CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Adopt Resolution declaring Parcel A, 7.88-acres located in the Silverstone Unit 2 (AMND2020-01135, S-2019-00280) map recordation of Book 25 of Maps, Page 37, and described in Exhibit 1, as “Exempt Surplus”; and authorizing the City Manager to adhere to reporting and approval guidelines pursuant to the State of California Housing and Community Development Surplus Land Act Guidelines Section 400(e).

Fiscal Impact
There is no fiscal impact to declaring the listed property as Exempt Surplus.

Alternative Action
The City Council (Council) could decline to adopt the resolution, and, therefore, not declare the

7.88-acre property as Exempt Surplus. In this case, the property could not be transferred to the Pacheco Union School District (District), and the District’s desire to build a K-8 school campus with gymnasium and lighted athletic fields would not be feasible at this location.

Background/Analysis
On January 1, 2020, updates to legislation known as the Surplus Property Act (Assembly Bill 1486) were enacted by the State of California, redirecting the process by which cities dispose of public land. Prior to disposal, the land must be declared “Surplus” or “Exempt Surplus.” The Act requires that public property is offered to build affordable housing before marketing the properties for sale to the private sector. Developers may request to be notified of the available surplus property via the California Department of Housing and Community Development (HCD) website. Each year, the City of Redding (City) is also required to provide an updated list of its surplus properties to HCD; approval is required from HCD before concluding any property disposition. The City may seek to designate a property as Exempt Surplus, if the circumstances MEETING DATE: November 15, 2022
ITEM NO. 4.6(b)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.6(b) - Shastina Ranch Surplus Property Act
Kim Niemer, Community
Services Director
Packet Pg. 269
Report to Redding City Council November 8, 2022
Re: 4.6(b)--Shastina Ranch Surplus Property Act Page 2
comply with HCD’s guidelines. One of such guidelines is Government Code section 54221(f)(1)(D) which provides that surplus land is exempt when a local agency is transferring the surplus land to another local, State, or federal agency for the receiving agency’s use, as is the case with this proposal.

The Shastina Ranch Master Plan includes land dedications and land reservations to form a school facility at the location identified as Parcel A on the Silverstone Unit 2 final map. The school’s location is identified as Parcels A and B on the attached map. The land was acquired per the California Quimby Act, Subdivision Map Act (SMA) Section 66477, which allows the City to require the dedication of land at 510 feet per lot for recreation purposes. Acreage in excess of that amount must be reserved through the entitlement process and purchased following the map recordation, as outlined in the attached October 18, 2022, Council meeting staff report.

The attached Resolution declares the 7.88-acre parcel as Exempt Surplus and authorizes the City Manager to execute the necessary documents to facilitate the transfer of the property to Pacheco Union School District.

Environmental Review
On June 15, 2005, the Council held a public hearing and adopted a resolution approving the Tentative Subdivision Map Application (S-7-03) and Planned Development Application (PD-5- 04) for the Shastina Ranch Subdivision Project after adopting a resolution certifying the completeness and adequacy of the Environmental Impact Report EIR-1-03 on April 15, 2005.

The approved Environmental Impact Report included the school project.

Council Priority/City Manager Goals
• Budget and Financial Management – “Achieve balanced and stable 10-year Financial Plans for all funds.”
• Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
• Economic Development – “Facilitate and become a catalyst for economic development in Redding to create jobs, retain current businesses and attract new ones, and encourage investment in the community.”
Attachments
^Resolution
^Exhibit 1 Exempt Surplus Location Map
^School Site Map
Previous Staff Report, October 18, 2022
Packet Pg. 270
RESOLUTION NO. 2022-____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING DECLARING PARCEL A, A 7.88-ACRE PROPERTY LOCATED IN THE SILVERSTONE SUBDIVISION, UNIT 2, AS EXEMPT SURPLUS

PROPERTY AND AUTHORIZING THE CITY MANAGER, OR

DESIGNEE, TO NEGOTIATE THE TERMS OF THE TRANSFER OF

OWNERSHIP AND EXECUTE ANY OTHER DOCUMENTS

NECESSARY WITH THE PACHECO UNION SCHOOL DISTRICT
WHEREAS, The Silverstone Subdivision (formerly Stonescreek) Map (S-2019-00280) was approved and a mitigated negative declaration which addressed a future school use was adopted after a public hearing was held by the Planning Commission on October 22, 2019; and WHEREAS The Silverstone Subdivision, Unit 2 (AMND-2020-01135, S-2019-00280), was approved by the Planning Commission on September 22, 2020; and WHEREAS, the City Council approved the final maps and authorized the Mayor to execute a Subdivision Agreement with Sierra Pacific Land and Timber Company; and direct the City Clerk to file the maps with the Shasta County Recorder; and WHEREAS, On October 31, 2022, the Silverstone Unit 2 (AMND-2020-01135, S-2019- 00280) map was recorded (Book 25 of Maps at Page 37), attached and incorporated herein, and Parcel A (7.88 acres) was dedicated in fee to the City of Redding; and WHEREAS, Sierra Pacific Land and Timber Company was required by Condition 61 of the Stonesfair Subdivision Map (S-09-05) and Condition 45b of the Silverstone (formerly Stonescreek) Subdivision Map (S-2019-00280) to dedicate a portion of the above identified subdivision map for school purposes; and
WHEREAS, as a consequence of the specific purpose of the dedication for school purposes, the property is not available to the City of Redding for any other use, including affordable housing; and
WHEREAS, a portion of the above described property was also offered for sale by the Sierra Pacific Land and Timber Company with the understanding that this portion of the above referenced party would also be made available to the Pacheco Union School District for school purposes such as a K-8 school campus with gymnasium and lighted athletic fields (“Recreational Facilities”); and
WHEREAS, the property dedicated by means of Condition 45a of S-2019-00280 and the property purchased from Sierra Pacific Land and Timber Company are collectively referenced as (“Property) herein; and
Packet Pg. 271 Attachment: ^Resolution (4.6(b)--Shastina Ranch Surplus Property Act) WHEREAS, the City of Redding has determined that there is a need to utilize the Property to construct a K-8 school campus with gymnasium and lighted athletic fields (“Recreational Facilities”) in conjunction with the school campus; and WHEREAS, the Surplus Property Act (California Government Code section 54220 et seq.) provides guidelines for local agencies to follow regarding the sale and lease of City-owned property; and
WHEREAS, Government Code section 54221(a) defines “local agency” as every city, whether organized under general law or by charter, county, city and county, and district, including school districts of any kind or class, empowered to acquire and hold real property; and WHEREAS, Government Code section 54221(b) requires that a local agency shall, at a regular public meeting, declare land as either “surplus land” or “exempt surplus land” before it may take any action to dispose of the land; and
WHEREAS, Government Code section 54221(f)(1)(D) provides that surplus land is exempt when a local agency is transferring the surplus land to another local, state, or federal agency for the receiving agency’s use; and
WHEREAS, Government Code section 54221(c)(1) provides, in pertinent part, that “agency’s use” includes land that is being used to support agency work or operations; and WHEREAS, the Property is proposed for use Pacheco Union School District for its agency use because it is anticipated that the Property will be used for school purposes such as a K-8 school campus with “Recreational Facilities;”

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF REDDING DOES HEREBY RESOLVE THAT:

1. The above recitals are true, correct, and are adopted herein as findings of fact.

2. The Property is declared exempt surplus property and shall hereafter be available for sale and lease subject to compliance with all federal grant assurances and the retention of any easement(s), if required, for public service purposes.

3. The City Council adopted a resolution approving the Tentative Subdivision Map Application (S-7-03) and Planned Development Application (PD-5-04) for the Shastina Ranch Subdivision Project after adopting a resolution certifying the completeness and adequacy of Environmental Impact Report EIR-1-03 on April 15, 2005. The development of the property for school use park project was included in the approved Environmental Impact Report.

4. The City Manager shall, pursuant to State of California Housing and Community Development (“HCD”) Surplus Land Act Guidelines Section 400(e), provide a copy of Packet Pg. 272 Attachment: ^Resolution (4.6(b)--Shastina Ranch Surplus Property Act) this Resolution to the State of California Housing and Community Development Department at least thirty days prior to disposition of the Property.

I HEREBY CERTIFY that the forgoing resolution was introduced at a regular meeting of the City Council of the City of Redding on the 15th day of November, 2022, and was duly adopted at said meeting by the following vote:

AYES: COUNCIL MEMBER:

NOES: COUNCIL MEMBER:

ABSENT: COUNCIL MEMBER:

ABSTAIN: COUNCIL MEMBER:
___________________________________
KRISTEN SCHREDER, Mayor
ATTEST: APPROVED AS TO FORM:
____________________________________ ___________________________________ PAMELA MIZE, City Clerk BARRY E. DeWALT, City Attorney
Packet Pg. 273 Attachment: ^Resolution (4.6(b)--Shastina Ranch Surplus Property Act) Packet Pg. 274
Attachment: ^Exhibit 1 Exempt Surplus Location Map (4.6(b)--Shastina Ranch Surplus Property Act) Packet Pg. 275
Attachment: ^Exhibit 1 Exempt Surplus Location Map (4.6(b)--Shastina Ranch Surplus Property Act) Packet Pg. 276 Attachment: ^School Site Map (4.6(b)--Shastina Ranch Surplus Property Act)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following actions relative to Silverstone Subdivision, Unit 2, (AMND-2020- 01135, S-2019-00280) and Shastina Ranch Subdivision, Unit 5 (S-7-03/PD-5-04):
(1) Approve the final maps and authorize the Mayor to execute a Subdivision Agreement with Sierra Pacific Land and Timber Company; and direct the City Clerk to file the maps with the Shasta County Recorder;
(2) Adopt Resolution approving and adopting the 63rd Amendment to the City Budget Resolution No. 2021-078 appropriating $160,730 from Park In-Lieu/Southeast Quadrant to purchase 3.56 acres of land; and
(3) Authorize payment of $160,730 to the Sierra Pacific Land and Timber Company (Developer) for 3.56 acres of land, described as Parcel A of the Silverstone Unit 2 final map, upon recordation of the final subdivision map.

Fiscal Impact
Approval of the final map for Silverstone, Unit 2, and Shastina Ranch, Unit 5, will have a cumulative impact to the Public Works Department due to the increase in public-street infrastructure requiring annual maintenance, especially the asphalt pavement. The project will generate an incremental increase in state gas-tax funds based on population and point-of-origin sales; however, the increase in these revenues falls short of the anticipated annualized maintenance cost.

In addition, there will be an incremental increase in the City of Redding (City) utilities costs due to the additional infrastructure. Generally, except for the Storm Drain Utility, sufficient revenue is generated by monthly use charges to offset any increase in annual maintenance costs. The Storm Drain Utility is challenged with increasing requirements that current rates do not cover.

MEETING DATE: October 18, 2022
ITEM NO. 4.11(g)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(g)--Approve Final Maps and Execute Subdivision Agreements for Silverstone Subdivision, Unit 2 (AMND-2020-01135, S-2019-00280) and Shastina Ranch, Unit 5 (S-7-03/PD-5-04); and Adopt Budget Resolution Appropriating Funds Chuck Aukland, Public
Works Director
Packet Pg. 277 Attachment: Previous Staff Report, October 18, 2022 (4.6(b)--Shastina Ranch Surplus Property Act) Report to Redding City Council October 11, 2022
Re: 4.11(g)--Final Map-Silverstone Unit 2; Shastina Ranch Unit 5 & Budget Resolution Page 2 The recommended budget resolution allocates $160,730 of Park In-Lieu funds (Southeast Quadrant), leaving a remaining fund balance of $472,576 (Southeast Quadrant) and $1,846,201 respectively in the overall Park In-Lieu fund. There will be no impact to the General Fund.

Alternative Action
The City Council (Council) may choose not to approve staff recommendations which will require a finding that the subdivision is not being developed in accordance with the conditions of the approved tentative map or in conformance with the State Subdivision Map Act. In addition, it would not allow the transfer and purchase of 3.56 acres of property to the existing subdivision parkland. The Council could then provide staff alternative direction.

Background/Analysis
Silverstone Subdivision, Unit 2
The Silverstone Subdivision, Unit 2 (AMND-2020-01135, S-2019-00280), was approved by the Planning Commission on September 22, 2020. Attached is a map showing the subdivision, which is located south of Rancho Road and Shasta View Drive.

The developer, Sierra Pacific Land and Timber Company, has submitted the final map and all other required data, which has been checked and approved by various City departments.

Relevant subdivision map conditions of approval have been met with the exception of some portions of the roadway conditions (arterial wall, pouring curb/gutter/sidewalk, centerline monument survey, street name signs, utility manhole, street lights and valve grade adjustments).

The developer has agreed to the execution of a subdivision agreement, has committed to completing these conditions, and has submitted a related security in the amount of $391,758 for the remaining work. The developer has been informed that no occupancy permits will be granted for residences constructed on lots until all related subdivision agreement conditions have been met.

Shastina Ranch Subdivision, Unit 5
The Shastina Ranch Subdivision, Unit 2 (S-7-03/PD-5-04), was approved by the Planning Commission on July 16, 2005. Attached is a map showing the subdivision, which is located south of Rancho Road and Shasta View Drive.

The developer, Sierra Pacific Land and Timber Company, has submitted the final map and all other required data, which has been checked and approved by various City departments.

Relevant subdivision map conditions of approval have been met with the exception of some portions of the roadway conditions (arterial wall, pouring curb/gutter/sidewalk, centerline monument survey, street name signs, utility manhole, street lights and valve grade adjustments).

The developer has agreed to the execution of a subdivision agreement, has committed to completing these conditions, and has submitted a related security in the amount of $430,191 for the remaining work. The developer has been informed that no occupancy permits will be granted for residences constructed on lots until all related subdivision agreement conditions have been met.

Packet Pg. 278 Attachment: Previous Staff Report, October 18, 2022 (4.6(b)--Shastina Ranch Surplus Property Act) Report to Redding City Council October 11, 2022
Re: 4.11(g)--Final Map-Silverstone Unit 2; Shastina Ranch Unit 5 & Budget Resolution Page 3 Park Resolution
The Shastina Ranch Master Plan includes land dedications and land reservations to form a park facility at the location identified as Parcel A on the Silverstone Unit 2 final map. The park land includes 7.88 acres of land, of which 4.32 is land dedication. This was dedicated per the California Quimby Act, Subdivision Map Act (SMA) Section 66477, that allows a City to require dedication of land at 510 square feet per lot. Acreage in excess of that amount must be reserved through the entitlement process and purchased following the map recordation. As such,

3.56 acres of land will be purchased from the developer at $160,730 following the final map recordation. The valuation of the property is also outlined in the Quimby Act. The City Attorney has reviewed this arrangement.

Environmental Review
On June 15, 2005, the Council held a public hearing and adopted a resolution approving the Tentative Subdivision Map Application (S-7-03) and Planned Development Application (PD-5- 04) for the Shastina Ranch Subdivision Project after adopting a resolution certifying the completeness and adequacy of the Environmental Impact Report, EIR-1-03, on April 15, 2005.

On March 11, 2008, after a public hearing was held, the Planning Commission adopted a Mitigated Negative Declaration and approved the Tentative Subdivision Map Application (S-9- 05) Stonesfair Subdivision.

Condition 61 of the Stonesfair Subdivision Map and Condition 45a of the Silverstone (formerly Stonescreek) Subdivision Map (S-2019-0280) require the developer to make an irrevocable offer of dedication (minimum 7.55 acres) to the City in fee simple absolute. The Stonescreek Subdivision Application was approved and a mitigated negative declaration was adopted after a public hearing was held by the Planning Commission on October 22, 2019. No further action is required at this time.

Council Priority/City Manager Goals
• This agenda item is a routine operational item.
c: Ryan Masterson, Fire Marshal
Ken Iwamura, Public Works Department
Kyle Jones, Public Works Department
Kim Niemer, Community Services Department
Joseph Forseth-Deshais, Parks Division
Attachments
^Resolution
^Location Map Silverstone Unit 2
^Location Map Shastina Ranch Unit 5
^Final Map Silverstone Unit 2
^Final Map Shastina Ranch Unit 5
Subdivision Agreement Silverstone Unit 2
Silverstone Unit 2 Letter of Credit
Subdivision Agreement Shastina Ranch Unit 5
Shastina Ranch Unit 5 Letter of Credit
Packet Pg. 279 Attachment: Previous Staff Report, October 18, 2022 (4.6(b)--Shastina Ranch Surplus Property Act)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Accept Bid Schedule No. 5199 (Job No. 9943), Reconstruction of Terminal Building Access Roads, awarded to Tullis, Inc., as satisfactorily complete, with a final cost of $1,519,479.34.

Fiscal Impact
The project is fully funded by the Federal Aviation Administration (FAA) Grant. The total project cost, including surveying, design, bidding, construction, field engineering, inspection, and contract administration is $1,519,479.34.

Alternative Action
The City Council (Council) may choose to not accept the project as satisfactorily complete, and advise staff on how to proceed.

Background
Tullis, Inc., has completed all items of work on the Reconstruction of Terminal Building Access Roads Phase 1 as of June 9, 2022, which was within the contract time frame. The project warranty period expires one year from the completion date of June 9, 2022.

At its August 17, 2021, meeting, the Council awarded a construction contract to Tullis, Inc., of Redding, California, for $850,595 and approved an $85,000 construction contingency fund. Also authorized was $245,473 for contract administration and construction inspection fees, $380,000 for project development costs for a total authorized amount of $1,561,068. Project development costs include engineering, environmental, and consultant services. There were six change orders in the amount of $18,211.34. The final project cost was $1,519,479.34.

MEETING DATE: November 15, 2022
ITEM NO. 4.11(a)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(a)--Project Acceptance, Bid Schedule 5199, Job No. 9943, Reconstruction of Terminal Building Access Roads Phase 1
Chuck Aukland, Public
Works Director
Packet Pg. 280
Report to Redding City Council November 7, 2022
Re: 4.11(a)--Project Acceptance BS 5199 Reconstruction of Terminal Building Access Roads Phase 1 Page 2
This project included the reconstruction of the section of Woodrum Circle in front of the Terminal Building (approximately 920 feet long by 47 feet wide). The reconstruction consisted of new asphalt, lime treated subgrade, sidewalk, and replacement of curb and gutter. In addition, the domestic water supply line from the backflow preventer into the utility closet was replaced and a new irrigation line was installed.

Cost Summary
Awarded Amounts Actual Cost
Project Development Costs $380,000.00 $380,000.00
Construction Contract + Contingency $935,595.00
Construction Contract + Contract Change Orders $868,806.34 Contract Administration & Inspection $245,473.00 $270,673.00 Total $1,561,068.00 $1,519,479.34
Environmental Review
This proposed action is not a project as defined under the California Environmental Quality Act (CEQA), and no further action is required. The Project was found to be Categorically Exempt from CEQA review by the Council at its meeting on August 17, 2021.

Council Priority/City Manager Goals
• This agenda item is a routine operational item.
c: Josh Anthony, Assistant Director of Public Works
Rebecca Kraft, Assistant Engineer
Attachments
^Location Map
Previous Staff Report 8-17-21
Packet Pg. 281
Packet Pg. 282 Attachment: ^Location Map (4.11(a)--Project Acceptance BS 5199 Reconstruction of Terminal Building Access Roads Phase 1)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following actions relative to Bid Schedule No. 5199 (Job No. 9943) Reconstruction of Terminal Access Roads Project:
(1) Award to Tullis, Inc. in the amount of $850,595;
(2) Approve an additional $245,473 to cover the cost of administration and inspection fees; and $380,000 for project development costs;
(3) Approve $85,000 to provide construction contingency funding; (4) Find that the Project is categorically exempt from the California Environmental Quality Act per Section 15301(d) - Existing Facilities; and
(5) Approve Authorization of Service (AOS) No. 21-02, Construction Administration Services for the Reconstruction of the Terminal Building Access Roads, Phase 1, with Mead & Hunt, Inc. (C-8976).

Fiscal Impact
The Reconstruction of Terminal Building Access Roads Project (Project) is being 100 percent federally funded by the Federal Aviation Administration (FAA). At its meeting on December 18, 2018, the City Council adopted a budget resolution appropriating $6,750,000 to complete the full project. At this time, the Redding Municipal Airport will only be constructing Phase 1.

Cost Summary
Item Estimated
Project Development Costs $380,000
Construction Contract + Contingency $935,595
Contract Administration, Inspection, Testing $245,473
Total Project Costs $1,561,068
MEETING DATE: August 17, 2021
ITEM NO. 4.11(a)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(a)--Award Bid Schedule No. 5199 (Job Order No. 9943) Reconstruction of Terminal Building Access Roads and Approve Authorization of Service No. 21-02 with Mead & Hunt, Inc. for Construction Administration Services
Chuck Aukland, Public
Works Director
Packet Pg. 283 Attachment: Previous Staff Report 8-17-21 (4.11(a)--Project Acceptance BS 5199 Reconstruction of Terminal Building Access Roads Phase 1) Report to Redding City Council August 9, 2021
Re: 4.11(a)--Award BS No. 5199 Reconstruction of Terminal Building Access Roads Page 2 Project cost components are estimates and some shifting of the project development, construction management, and construction contingency funds may be necessary to balance the project within the approved budget.

Alternative Action
The City Council (Council) may choose not to award the bid for the Reconstruction of the Terminal Building Access Roads Project, and also not award the Authorization of Service and provide staff with alternate direction. Without this project, the terminal building access road will require continued repair and maintenance, and without the Authorization of Service the project will not move forward and FAA grant funds will go unused.

Background/Analysis
Attached is a tabulation of bids received and opened on April 20, 2021, for the Reconstruction of the Terminal Building Access Roads Project. The low bid in the amount of $850,595 was received from Tullis, Inc., of Redding, California. The engineer's estimate was $1,024,680. Total project development costs for this project are estimated to be $380,000. Project development costs include engineering, surveying, right-of-way, environmental, consultant services, and permit fees. There is $6,750,000 budgeted for the total project. Staff intends to utilize Mead & Hunt, Inc., for construction management services due to workload management. Per the Consulting and Professional Services Agreement executed on July 23, 2021, and attached to this report, a new Authorization of Service ($221,473) is needed for each phase of the project which will provide guidance on compensation and scope.

This project includes the reconstruction of the section of Woodrum Circle in front of the Terminal Building (approximately 920 feet long by 47 feet wide). The reconstruction will consist of new asphalt, lime treated subgrade, sidewalk, and replacement of curb and gutter. In addition, the domestic water supply line from the backflow preventer into the utility closet will be replaced and a new irrigation line will be installed.

Staff has determined that the project qualifies as Categorically Exempt from environmental review under California Environmental Quality Act Guidelines Section 15301. The project area does not have significant values for wildlife habitat or other environmental resources, and the project has no potential to have a significant effect on the environment.

Council Priority/City Manager Goals
• This agenda item is a routine operational item.

Attachments
Bid Tabulation
Location Map
Notice of Exemption
Authorization of Service No. 21-02 (C-8976) with Mead & Hunt, Inc. (available online) C-8976 - Consultant Agreement (available online)
Packet Pg. 284 Attachment: Previous Staff Report 8-17-21 (4.11(a)--Project Acceptance BS 5199 Reconstruction of Terminal Building Access Roads Phase 1)