S03 15% Improve signal timing (coordination,
phases, red, yellow, or operation)
2 study intersections and 1 study
segment on Churn Creek Rd. 3 study
intersections and 3 study segments on
Cypress Ave.
S02 15%
Improve signal hardware: lenses, backplates with retroreflective borders, mounting, size, and number
10 rear end and 5 broadside collisions.
S03 15% Improve signal timing (coordination,
phases, red, yellow, or operation)
2 study intersections and 1 study
segment on Hartnell Ave.
Pedestrians S21PB 60% Modify signal phasing to implement a Leading Pedestrian Interval (LPI) 2 pedestrian collisions.
S02 15%
Improve signal hardware: lenses, backplates with retroreflective borders, mounting, size, and number
11 rear end and 3 broadside collisions.
S03 15% Improve signal timing (coordination,
phases, red, yellow, or operation)
2 study intersections and 1 study
segment on Churn Creek Rd. 3 study
intersections and 3 study segments on
Cypress Ave.
S09 10% Install raised pavement markers and
striping (Through Intersection)
9 night and 4 wet roadway collisions. All
approaches have multiple left-turn
lanes.
S02 15%
Improve signal hardware: lenses, backplates with retroreflective borders, mounting, size, and number
10 rear end and 2 broadside collisions.
S03 15% Improve signal timing (coordination,
phases, red, yellow, or operation)
2 study intersections and 1 study
segment on Churn Creek Rd. 3 study
intersections and 3 study segments on
Cypress Ave.
E Cypress Ave /
Bechelli Ln Intersections
Hilltop Dr / E
Cypress Ave
Intersections
Intersections
Churn Creek Rd / E
Cypress Ave
Victor Ave /
Hartnell Ave
Intersections
Packet Pg. 333 Attachment: 021522 LRSP Staff Report (4.11(e)--Accept Safe Routes For All (SS4A) Funds) City Segment Mitigations
Segment Focus Area
Countermeasure
Number
CRF
Recommended Countermeasures Reasoning
- R26 30% Install dynamic/variable speed warning
signs 10 unsafe speed violations.
Bicyclists - - Install bike conflict paint at
intersections and driveways 5 bike collisions, 4 were broadside.
R01 35% Add segment lighting (East of I-5
Interchange) 10 night collisions.
-- Consolidate existing driveways to limit
the number of access points
24 broadside collisions. 8 improper turning
and 17 automobile right-of-way violations.
High density of driveways along corridor.
R08 25% Install raised median (Between Hilltop
Dr and Churn Creek Rd)
4 head on collisions. 8 improper turning and
17 automobile right-of-way violations.
R32PB/
R33PB
35%/
45%
Install bike lanes/Install separated bike
lanes
5 bike collisions. No consistent bike facilities
along the corridor.
-- Install bike conflict paint at
intersections and driveways
5 bike collisions. High density of driveways
along corridor.
R08 25% Install raised median (Between Dana
Dr and Browning Dr) 1 head on collision.
R27 15% Install delineators, reflectors and/or
object markers 13 fixed-object collisions.
R28 25%
Install edge-lines and centerlines
(between Ross/Big-Lots Driveway and
Margalia St)
No existing lane markings.
Pedestrians - -
Pedestrian fencing along sidewalk to
guide pedestrians to the enhanced
crosswalk with RRFB
5 pedestrian collisions.
R08 25% Install raised median (on the
approaches to Hartnell Ave) 4 head on collsions.
-- Consolidate existing driveways to limit
the number of access points
14 broadside collisions. 6 improper turning
and 7 automobile right-of-way collisions.
- R26 30% Install dynamic/variable speed warning
signs 4 unsafe speed collisions.
Pedestrians R35PB 35% Install/upgrade pedestrian crossing (with enhanced safety features) 5 pedestrian collisions.
Pedestrians,
Bicyclists --
Install multiuse path/ sharrow on
eastbound approach to the intersection
of W Cypress Ave/ Market St
5 pedestrian and 2 bicycle collisions
Bicyclists - - Install bike conflict paint at
intersections and driveways 2 bicycle collisions.
R23 40% Install chevron signs on horizontal
curves
2 hit object collisions. Many several sharp
curves at end of segment.
R26 30% Install dynamic/variable speed warning
signs
2 hit object collisions. Many several sharp
curves at end of segment.
R27 15% Install delineators, reflectors, and/or
object markers
2 hit object collisions. Many several sharp
curves at end of segment.
Pedestrians R34PB 80% Install sidewalk/pathway (to avoid walking along roadway)
2 pedestrian collisions (1 fatal) on southern
end of segment.
-
Bicyclists
-
-
-
Churn Creek Rd
(Presidio St to S
Bonnyview Rd)
E Cypress Ave (Park
Marina Dr to Churn
Creek Rd)
Hilltop Dr (n/o
Browning St to
Maraglia St)
W Cypress Ave
(Market St to Park
Marina Dr)
Bechelli Ln (E Cypress
Ave to n/o 3rd St)
Railroad Ave (South St
to Buenaventura Blvd)
Packet Pg. 334 Attachment: 021522 LRSP Staff Report (4.11(e)--Accept Safe Routes For All (SS4A) Funds) Segment Focus Area
Countermeasure
Number
CRF
Recommended Countermeasures Reasoning
R01 35% Add Segment Lighting 4 collisions at night.
R24 25% Install curve advance warning signs 5 hit object collisions. Several sharp curves.
Impaired
Driving
- - Increase DUI enforcement 5 collisions with alcohol involved.
R01 35% Add Segment Lighting 5 collisions at night. Limited lighting on northbound lanes.
-- Consolidate existing driveways to limit
the number of access points
5 broadside collisions and 3 automobile right
of way violations.
Bicyclists R14 30%
Road Diet (Reduce travel lanes from 4
to 3 and add a two way left-turn and
bike lanes)1
5 broadside collisions, 3 automobile right of
way violations, and 1 bicyclist collision.
Vehicles turning left onto roadway from
driveways currently need to cross 2 lanes of
traffic. Area with high density housing.
Pedestrians,
Bicyclists R35PB 35%
Install/upgrade pedestrian crossing at
uncontrolled locations (with enhanced
safety features)
1 pedestrian and 1 bicycle collision near
Ridgetop Drive.
Hartnell Ave
(Northwoods Way to
Kenco Ave)
- --
S Bonnyview Rd (S
Market St to Churn
Creek Rd)
Bicyclists,
Pedestrians R33PB 45% Install Separated Bike Lanes 3 bike collisions. Several public comments to increase bicycle safety on this segment. 1 Traffic volumes in the segment must be evaluated to ensure that the road diet would sustain current and future traffic None (upcoming safety project addresses current collision trends) -
-
Hilltop Dr (North of
Hilltop Dr to St
Thomas Pkwy)
Hartnell Ave
(Goodwater Ave to
Airport Rd)
Packet Pg. 335 Attachment: 021522 LRSP Staff Report (4.11(e)--Accept Safe Routes For All (SS4A) Funds) Locations for Proposed Leading Pedestrian Interval Project Fatal Severe
Injury
Other Visible
Injury
Complaint
of Pain PDO
Lake Blvd Hiatt Dr - - - - -
Lake Blvd Oasis Rd 0 0 0 0 0
Lake Blvd Tamarack Dr 0 0 1 0 0
Lake Blvd Clay St 0 0 0 0 0
Lake Blvd North Point Dr 0 1 0 0 0
Lake Blvd Masonic Ave 0 0 0 2 0
Hilltop Dr Peppertree Ln 0 0 0 0 0
Placer St Pleasant St - - - - -
Court St Tehama St 0 0 2 0 0
Court St Shasta St 0 0 2 0 0
Court St Placer St 0 0 1 2 0
Court St South St 0 0 0 0 0
Placer St Airpark Dr / Fig Ave - - - - -
Buenaventura Blvd Placer St 0 0 0 0 0
Butte St Continental St 1 0 1 1 0
Placer St Continental St 0 1 1 0 0
Placer St East St 0 0 0 0 0
Cypress Ave Civic Center Dr 0 0 0 1 0
Athens Ave Locust St 0 0 1 0 0
Hartnell Ave Cobblestone - - - - -
Hartnell Ave Parkview Ave 0 0 0 1 0
Hartnell Ave Bechelli Ln 1 0 1 1 0
Bechelli Ln Blue Shield - - - - -
S Bonnyview Rd Fire Hall 4 - - - - -
E Cypress Ave Alfreda Way 0 0 0 1 0
Churn Creek Rd Old Alturas Rd 0 0 1 1 0
Churn Creek Rd Presidio St 0 0 0 2 0
Churn Creek Rd Mistletoe Ln 0 0 0 1 0
Churn Creek Rd Industrial St 0 0 0 0 0
Churn Creek Rd Merchant St 0 0 1 0 0
Hartnell Ave Northwoods Way 0 0 0 0 0
Churn Creek Rd Shirley Ln 0 0 0 0 0
Churn Creek Rd Loma Vista Dr 0 0 0 0 0
Shasta View Dr Hartnell Ave 0 0 0 0 0
Dana Dr Victor Ave 0 0 0 0 0
Dana Dr Bradford Way 0 0 0 0 0
Victor Ave E Cypress Ave 0 0 0 0 0
Old Alturas Rd Friendly Rd 0 0 0 0 0
Airport Rd Knighton Rd 0 0 0 0 0
Shasta View Dr Hemingway St - - - - -
Shasta View Dr Tarmac Rd - - - - -
Old Oregon Trl Old 44 Dr 0 0 0 0 0
Airport Rd Rancho Rd 0 0 0 0 0
Airport Rd Preserve Blvd 1 0 0 0 0
Airport Rd Shasta View Dr - - - - -
Total 3 2 12 13 0
Primary Road Secondary Road
Bike+Ped Collisions
Packet Pg. 336 Attachment: 021522 LRSP Staff Report (4.11(e)--Accept Safe Routes For All (SS4A) Funds)
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Approve increases to the project budget in the amount of $475,280 for the completion of Bid Schedule No. 5263, Magnolia Area Sewer Improvements Project as outlined below for additional improvements:
(1) Increase of $325,280 to the construction management budget, bringing the construction management total to $1,381,280; and
(2) Increase of $150,000 to the construction contingency budget, bringing the construction contingency total to $780,000; and
(3) Authorize Staff to negotiate and the City Manager to execute an Amendment to the Consulting and Professional Services Agreement with Ghiradelli Associates to increase the fee for construction management and inspection services in an amount not to exceed $200,000.
Fiscal Impact
The majority of the project is funded by the Wastewater Utility, however, there are supplemental funds utilized from the Water Utility, Storm Drain and Streets Divisions related to improvements to each of its facilities. The $475,280 cost increase will come from already budgeted Wastewater Utility, Water Utility, Storm Drain and Streets Division funds. The total project cost, including the proposed increase, is expected to be just over $8,741,976.
Alternative Action
The City Council (Council) may choose not to approve the request and provide alternative direction to staff.
MEETING DATE: September 19, 2023
ITEM NO. 4.11(f)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(f)--Approve Increase to Project Budget for Magnolia Area Sewer Improvements Project
Chuck Aukland, Public
Works Director
Packet Pg. 337
Report to Redding City Council September 13, 2023
Re: 4.11(f)--Approve Increase to Project Budget for Magnolia Area Sewer Improvements Project Page 2
Background/Analysis
On February 15, 2022, the Council awarded the construction contract for the Magnolia Area Sewer Improvements Phase One Project (Project) to Jason Abel Construction, Inc. During the course of construction, conditions in the field warranted design revisions to meet the original project intent including underground utility conflicts, deteriorated paving needs and additional striping and signage associated with new travel lane configurations to improve safety throughout the corridor. These changes have exhausted much of the contingency funds originally awarded for the Project. As the Project winds down, there is extensive repair and reconstruction work identified prior to City acceptance and staff anticipates potential cases of disputed contract work.
Additional contingency may be needed to appropriately resolve these disputes and complete the remainder of the work. In addition, these changes, weather and other factors have extended the planned construction schedule. A roughly year-long project will likely extend an additional four to five months to satisfactorily complete the necessary improvements resulting in additional construction management and inspection services by the City’s consultant team (Ghiradelli Associates).
This additional work will cause the project budget to exceed the awarded amounts. An additional $475,280 is requested to cover increases to the construction contingency ($150,000) and construction management ($325,280) project components.
COST SUMMARY
Item Awarded Amount Projected Amount Increase
Contract Administration,
Inspection, Testing
$1,006,000 $1,331,280 $325,280
Construction Contingency $630,000 $780,000 $150,000
Totals $1,636,000 $2,111,280 $475,280
Project work elements include the replacement of nearly 11,000 linear feet of aged sanitary sewer mains that have reached the end of their useful life. The project also includes storm drain, water, and street improvements. Approximately 600 linear feet of storm drain and 1,800 linear feet of water utility will be replaced including associated services and hydrants. Street work includes rehabilitation of asphalt concrete pavement in Placer Street by cold milling and overlay and installation of new pavement striping consistent with the Council approved lane reduction to improve roadway safety.
Environmental Review
The funding increase is not a project as defined by the California Environmental Quality Act (CEQA). On February 7, 2022, Council determined that the Project is categorically exempt from review under the CEQA Guidelines, pursuant to Section 15302(c) (Replacement and Reconstruction). No further action is required.
Council Priority/City Manager Goals
• This agenda item is a routine operational item.
Attachments
Previous Staff Report
Packet Pg. 338
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following actions relative to Bid Schedule No. 5263 (Job No. 2629) Magnolia Area Sewer Improvements Phase One Project:
(1) Award to Jason Abel Construction, Inc., in the amount of $6,330,696.50; (2) Approve an additional $1,006,000 to cover the cost of administration and inspection fees and $250,000 for project development costs;
(3) Approve $630,000 to provide construction contingency funding; (4) Authorize the City Manager to approve additional increases in either the construction management or construction contingency amounts up to a total of $50,000; (5) Find that the project is categorically exempt from review under the California Environmental Quality Act Guidelines 15302 (c) - Replacement or Reconstruction; and (6) Adopt Resolution approving and adopting the 27th Amendment to City Budget Resolution No. 2021-078 appropriating $200,000 in funding for the project.
Fiscal Impact
The Magnolia Area Sewer Improvements Project Phase One (1) Project is being funded by the Wastewater Utility. However, there are supplemental funds utilized from the Water Utility and Storm Drain and Streets Divisions related to improvements to each of its facilities. Sufficient funds are budgeted for this project from Wastewater, Water, and Streets budgets. A budget resolution is needed to appropriate Storm Drain funds.
Cost Summary
Item Estimated
Project Development Costs $250,000
Construction Contract + Contingency $6,960,696.50
Contract Administration, Inspection, Testing $1,006,000 Additional City Manager Authority $50,000
Total Project Costs $8,266,696.50
MEETING DATE: February 15, 2022
ITEM NO. 4.11(h)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(h)--Award Bid Schedule No. 5263 (Job No. 2629) Magnolia Area Sewer Improvements Phase One (1) and adopt budget resolution appropriating funds Chuck Aukland, Public
Works Director
Packet Pg. 339 Attachment: Previous Staff Report (4.11(f)--Approve Increase to Project Budget for Magnolia Area Sewer Improvements Project) Report to Redding City Council February 7, 2022
Re: 4.11(h)--Award Bid Sched. No. 5263. Magnolia Area Sewer Improvements Phase 1 Page 2 Project cost components are estimates and some shifting of the project development, construction management, and construction contingency funds may be necessary to balance the project within the approved budget.
Alternative Action
The City Council could choose to not award the bid for the Magnolia Area Sewer Improvements Phase One (1) Project and provide staff with alternative direction. Without this project, there is greater potential for increased maintenance costs, a decrease in reliability, and an increased risk of sanitary sewer overflows or water main breaks for City of Redding (City) residents.
Background/Analysis
Attached is a tabulation of bids received and opened on January 27, 2022, for the Magnolia Area Sewer Improvements Phase One (1) Project. The low bid in the amount of $6,330,696.50 was received from Jason Abel Construction, Inc., of Corning, California. The engineer's estimate was $6,875,660. Total project development costs for this project are estimated to be $250,000.
Project development costs include engineering, surveying, right-of-way, environmental, and consultant services.
The project includes replacement of nearly 11,000 linear feet of aged sanitary sewer mains by open trench or pipe bursting methods that have reached the end of their useful life. Sewer laterals will be replaced to the right-of-way boundary and reconnected, and new lateral cleanouts will be installed. Existing sanitary sewer manholes and rodholes in the project area will be rehabilitated or replaced. The project will also include some storm drain, water, and street improvements.
Storm drain improvements include replacement of approximately 600 linear feet of storm drain piping by open trench and slipline methods. Water improvements include replacement of approximately 1,800 linear feet of water mains with new eight-inch piping, as well as replacement of associated water services and fire hydrant assemblies. Street work includes rehabilitation of asphalt concrete pavement in Placer Street by cold milling and overlay and installation of new pavement striping.
Staff has determined that the project qualifies as Categorically Exempt from environmental review under the California Environmental Quality Act Guidelines Section 15302(c) - Replacement or Reconstruction. The project will be located on the same site as the structure replaced and will have substantially the same purpose and capacity. The project area has been reviewed and does not have significant values for wildlife habitat or other environmental resources. The project has no potential to have a significant effect on the environment.
Council Priority/City Manager Goals
• This agenda item is a routine operational item.
Attachments
Resolution
Bid Tabulation
Location Map
CEQA NOE Magnolia Ph1 (unfiled)
Packet Pg. 340 Attachment: Previous Staff Report (4.11(f)--Approve Increase to Project Budget for Magnolia Area Sewer Improvements Project) Resolution No. 2022 - ____________
A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 27 TH AMENDMENT TO CITY BUDGET RESOLUTION NO. 2021-078
APPROPRIATING $200,000 TO APPROPRIATE FUNDING FOR THE MAGNOLIA AREA SEWER IMPROVEMENT PHASE ONE PROJECT FOR FISCAL YEAR 2021-22.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDDING THAT Budget Resolution No. 2021-078 be and is hereby amended as follows:
FUND DIVISION DESCRIPTION INCREASE DECREASE
147 809
Storm Drain Utility Capital $200,000
THAT account titles and numbers requiring adjustments by this Resolution are as follows:
Decrease (Increase) Beginning Balance
147-809-1-0001-01 Beginning Balance $ 200,000
Increase Expenditures
147-809-4203-27 Magnolia Area Improvements $200,000
Total $ 200,000 $ 200,000
THAT the purpose is to appropriate $200,000 in funding for the Magnolia Area Sewer Improvement Phase One Project for fiscal year 2021-22.
I HEREBY CERTIFY that the foregoing Resolution was introduced at a regular meeting of the City Council of the City of Redding on the _____ day of ________, 2022 and was duly adopted at said meeting by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
KRISTEN SCHREDER, Mayor
ATTEST: FORM APPROVAL:
PAMELA MIZE, City Clerk BARRY E. DeWALT, City Attorney
Packet Pg. 341 Attachment: Previous Staff Report (4.11(f)--Approve Increase to Project Budget for Magnolia Area Sewer Improvements Project) BID TABULATION FOR:
MAGNOLIA AREA SEWER IMPROVEMENTS PHASE 1
Bid Schedule No.: 5263
Job No.: 2629 ENGINEER'S EST Jason Abel Construction, Inc. Cox & Cox Construction, Inc. 1/27/2022 UNIT UNIT UNIT
ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRICE TOTAL 1 Prepare Storm Water Pollution Prevention
Plan LS 1 $3,500.00 $3,500.00 $3,500.00 $3,500.00 $2,641.00 $2,641.00 2 Implement Storm Water Pollution Prevention
Plan LS 1 $40,000.00 $40,000.00 $25,000.00 $25,000.00 $77,387.00 $77,387.00 3 Traffic Control LS 1 $325,000.00 $325,000.00 $150,000.00 $150,000.00 $407,767.00 $407,767.00 4 Construction Area Sign EA 28 $350.00 $9,800.00 $350.00 $9,800.00 $252.00 $7,056.00 5 Project Funding Sign EA 1 $1,000.00 $1,000.00 $4,500.00 $4,500.00 $1,637.00 $1,637.00 6 Trench Sheeting & Shoring LS 1 $200,000.00 $200,000.00 $200,000.00 $200,000.00 $237,043.00 $237,043.00 7 Bypass Pumping LS 1 $200,000.00 $200,000.00 $100,000.00 $100,000.00 $64,936.00 $64,936.00 8 Sanitary Sewer Lateral Locate EA 253 $400.00 $101,200.00 $595.00 $150,535.00 $179.00 $45,287.00 9 Sanitary Sewer (8", Alternative Method) LF 6660 $250.00 $1,665,000.00 $245.00 $1,631,700.00 $220.00 $1,465,200.00 10 Sanitary Sewer (8", Slurry) LF 997 $340.00 $338,980.00 $245.00 $244,265.00 $242.00 $241,274.00 11 Sanitary Sewer (8") LF 2971 $265.00 $787,315.00 $170.00 $505,070.00 $198.00 $588,258.00 12 Sanitary Sewer Lateral (4") LF 5750 $200.00 $1,150,000.00 $205.00 $1,178,750.00 $190.00 $1,092,500.00 13 Sanitary Sewer Lateral (6") LF 200 $220.00 $44,000.00 $210.00 $42,000.00 $244.00 $48,800.00 14 Replace Manhole Frame and Cover (Sewer) EA 5 $2,000.00 $10,000.00 $950.00 $4,750.00 $1,428.00 $7,140.00 15 Rehabilitate Manhole, Sewer (Type 1- 4 ft) EA 20 $7,500.00 $150,000.00 $11,500.00 $230,000.00 $9,382.00 $187,640.00 16 Manhole (Sewer, Type 1- 4 ft) EA 16 $11,000.00 $176,000.00 $6,500.00 $104,000.00 $12,119.00 $193,904.00 17 Abandon Manhole EA 6 $3,000.00 $18,000.00 $4,500.00 $27,000.00 $2,973.00 $17,838.00 18 Remove Manhole EA 2 $5,000.00 $10,000.00 $5,000.00 $10,000.00 $4,148.00 $8,296.00 19 Rodhole (Sanitary Sewer) EA 6 $3,500.00 $21,000.00 $950.00 $5,700.00 $2,286.00 $13,716.00 20 Sag Repair LF 100 $500.00 $50,000.00 $150.00 $15,000.00 $990.00 $99,000.00 21 Replace Manhole Frame and Cover (Storm
Drain) EA 4 $2,000.00 $8,000.00 $1,250.00 $5,000.00 $1,675.00 $6,700.00 22 Valley Gutter (Concrete) LF 300 $125.00 $37,500.00 $75.00 $22,500.00 $59.00 $17,700.00 23 Storm Drain (15" RCP) LF 83 $275.00 $22,825.00 $460.00 $38,180.00 $233.00 $19,339.00 24 Storm Drain (15" RCP, Slurry) LF 166 $375.00 $62,250.00 $495.00 $82,170.00 $204.00 $33,864.00 25 Storm Drain (15" HDPE, Slurry) LF 50 $330.00 $16,500.00 $420.00 $21,000.00 $393.00 $19,650.00 26 Storm Drain (24", Slipline) LF 223 $225.00 $50,175.00 $347.00 $77,381.00 $355.00 $79,165.00 27 Replace Area Drain EA 3 $3,600.00 $10,800.00 $4,700.00 $14,100.00 $4,178.00 $12,534.00 28 Modified Catch Basin #3 EA 1 $4,500.00 $4,500.00 $5,500.00 $5,500.00 $7,451.00 $7,451.00 29 Manhole (Storm Drain, Type 2- 4') EA 3 $7,000.00 $21,000.00 $3,900.00 $11,700.00 $8,665.00 $25,995.00 30 Water (6") LF 43 $120.00 $5,160.00 $195.00 $8,385.00 $316.00 $13,588.00 31 Water (8", Slurry) LF 2020 $200.00 $404,000.00 $203.00 $410,060.00 $201.00 $406,020.00 32 Water (12" DIP, Slurry) LF 113 $275.00 $31,075.00 $277.00 $31,301.00 $339.00 $38,307.00 33 Valve (6" Gate) EA 1 $2,200.00 $2,200.00 $1,926.00 $1,926.00 $2,555.00 $2,555.00 Water Items
Storm Drain Items
Sanitary Sewer Items
General Items
Packet Pg. 342 Attachment: Previous Staff Report (4.11(f)--Approve Increase to Project Budget for Magnolia Area Sewer BID TABULATION FOR:
MAGNOLIA AREA SEWER IMPROVEMENTS PHASE 1
Bid Schedule No.: 5263
Job No.: 2629 ENGINEER'S EST Jason Abel Construction, Inc. Cox & Cox Construction, Inc. 1/27/2022 UNIT UNIT UNIT
ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRICE TOTAL 34 Valve (8" Gate) EA 14 $2,600.00 $36,400.00 $2,386.00 $33,404.00 $2,718.00 $38,052.00 35 Valve (12" Butterfly) EA 2 $3,600.00 $7,200.00 $5,795.00 $11,590.00 $4,063.00 $8,126.00 36 Water Service EA 25 $4,700.00 $117,500.00 $7,500.00 $187,500.00 $5,924.00 $148,100.00 37 Abandon Valve EA 4 $550.00 $2,200.00 $300.00 $1,200.00 $912.00 $3,648.00 38 Remove Valve EA 10 $750.00 $7,500.00 $800.00 $8,000.00 $714.00 $7,140.00 39 Fire Hydrant Assembly EA 1 $10,500.00 $10,500.00 $9,750.00 $9,750.00 $10,906.00 $10,906.00 40 Cold Mill Asphalt Concrete SY 30770 $3.00 $92,310.00 $3.95 $121,541.50 $6.00 $184,620.00 41 Asphalt Concrete Overlay Ton 3150 $150.00 $472,500.00 $139.00 $437,850.00 $112.00 $352,800.00 42 Adjust Valve EA 54 $600.00 $32,400.00 $1,250.00 $67,500.00 $554.00 $29,916.00 43 Adjust Manhole ES 25 $1,100.00 $27,500.00 $1,250.00 $31,250.00 $554.00 $13,850.00 44 Traffic Stripe (6" Thermoplastic) LF 26820 $2.50 $67,050.00 $0.95 $25,479.00 $1.00 $26,820.00 45 Traffic Stripe (8" Thermoplastic) LF 1030 $3.00 $3,090.00 $2.50 $2,575.00 $2.00 $2,060.00 46 Thermoplastic SF 1800 $8.00 $14,400.00 $8.00 $14,400.00 $7.00 $12,600.00 47 Pavement Marker EA 673 $10.00 $6,730.00 $8.00 $5,384.00 $6.00 $4,038.00 48 Install Sign EA 2 $800.00 $1,600.00 $1,250.00 $2,500.00 $1,207.00 $2,414.00 TOTAL - CONTRACT ITEMS $6,875,660.00 $6,330,696.50 $6,335,278.00 Shaded areas indicate corrections made in accordance with the Special Provisions.
Street Items
Packet Pg. 343 Attachment: Previous Staff Report (4.11(f)--Approve Increase to Project Budget for Magnolia Area Sewer BID TABULATION FOR:
MAGNOLIA AREA SEWER IMPROVEMENTS PHASE 1
Bid Schedule No.: 5263
Job No.: 2629
1/27/2022
ITEM DESCRIPTION UNIT QTY
1 Prepare Storm Water Pollution Prevention
Plan LS 1
2 Implement Storm Water Pollution Prevention
Plan LS 1
3 Traffic Control LS 1
4 Construction Area Sign EA 28
5 Project Funding Sign EA 1
6 Trench Sheeting & Shoring LS 1
7 Bypass Pumping LS 1
8 Sanitary Sewer Lateral Locate EA 253
9 Sanitary Sewer (8", Alternative Method) LF 6660
10 Sanitary Sewer (8", Slurry) LF 997
11 Sanitary Sewer (8") LF 2971
12 Sanitary Sewer Lateral (4") LF 5750
13 Sanitary Sewer Lateral (6") LF 200
14 Replace Manhole Frame and Cover (Sewer) EA 5
15 Rehabilitate Manhole, Sewer (Type 1- 4 ft) EA 20
16 Manhole (Sewer, Type 1- 4 ft) EA 16
17 Abandon Manhole EA 6
18 Remove Manhole EA 2
19 Rodhole (Sanitary Sewer) EA 6
20 Sag Repair LF 100
21 Replace Manhole Frame and Cover (Storm
Drain) EA 4
22 Valley Gutter (Concrete) LF 300
23 Storm Drain (15" RCP) LF 83
24 Storm Drain (15" RCP, Slurry) LF 166
25 Storm Drain (15" HDPE, Slurry) LF 50
26 Storm Drain (24", Slipline) LF 223
27 Replace Area Drain EA 3
28 Modified Catch Basin #3 EA 1
29 Manhole (Storm Drain, Type 2- 4') EA 3
30 Water (6") LF 43
31 Water (8", Slurry) LF 2020
32 Water (12" DIP, Slurry) LF 113
33 Valve (6" Gate) EA 1
Water Items
Storm Drain Items
Sanitary Sewer Items
General Items
Site Work Solutions AVERAGE
UNIT UNIT UNIT
PRICE TOTAL PRICE TOTAL PRICE
$3,445.88 $3,445.88 $3,195.63
$19,045.50 $19,045.50 $40,477.50
$557,440.87 $557,440.87 $371,735.96
$339.36 $9,502.08 $313.79
$3,578.71 $3,578.71 $3,238.57
$187,468.97 $187,468.97 $208,170.66
$110,680.87 $110,680.87 $91,872.29
$513.71 $129,968.63 $429.24
$299.87 $1,997,134.20 $254.96
$325.44 $324,463.68 $270.81
$246.94 $733,658.74 $204.98
$262.70 $1,510,525.00 $219.23
$333.50 $66,700.00 $262.50
$1,571.64 $7,858.20 $1,316.55
$12,536.60 $250,732.00 $11,139.53
$17,047.63 $272,762.08 $11,888.88
$2,452.97 $14,717.82 $3,308.66
$6,715.28 $13,430.56 $5,287.76
$3,308.33 $19,849.98 $2,181.44
$550.25 $55,025.00 $563.42
$2,613.95 $10,455.80 $1,846.32
$75.89 $22,767.00 $69.96
$307.75 $25,543.25 $333.58
$329.64 $54,720.24 $342.88
$332.61 $16,630.50 $381.87
$411.20 $91,697.60 $371.07
$5,152.85 $15,458.55 $4,676.95
$13,395.89 $13,395.89 $8,782.30
$9,476.80 $28,430.40 $7,347.27
$488.44 $21,002.92 $333.15
$218.39 $441,147.80 $207.46
$349.85 $39,533.05 $321.95
$3,709.90 $3,709.90 $2,730.30Packet Pg. 344 Attachment: Previous Staff Report (4.11(f)--Approve Increase to Project Budget for Magnolia Area Sewer BID TABULATION FOR:
MAGNOLIA AREA SEWER IMPROVEMENTS PHASE 1
Bid Schedule No.: 5263
Job No.: 2629
1/27/2022
ITEM DESCRIPTION UNIT QTY
34 Valve (8" Gate) EA 14
35 Valve (12" Butterfly) EA 2
36 Water Service EA 25
37 Abandon Valve EA 4
38 Remove Valve EA 10
39 Fire Hydrant Assembly EA 1
40 Cold Mill Asphalt Concrete SY 30770
41 Asphalt Concrete Overlay Ton 3150
42 Adjust Valve EA 54
43 Adjust Manhole ES 25
44 Traffic Stripe (6" Thermoplastic) LF 26820
45 Traffic Stripe (8" Thermoplastic) LF 1030
46 Thermoplastic SF 1800
47 Pavement Marker EA 673
48 Install Sign EA 2
TOTAL - CONTRACT ITEMS
Shaded areas indicate corrections made in accordance with the Specia Street Items
Site Work Solutions AVERAGE
UNIT UNIT UNIT
PRICE TOTAL PRICE TOTAL PRICE
$4,119.27 $57,669.78 $3,074.42
$7,723.25 $15,446.50 $5,860.42
$6,579.66 $164,491.50 $6,667.89
$521.31 $2,085.24 $577.77
$865.09 $8,650.90 $793.03
$10,829.49 $10,829.49 $10,495.16
$4.59 $141,234.30 $4.85
$162.70 $512,505.00 $137.90
$1,109.90 $59,934.60 $971.30
$2,516.85 $62,921.25 $1,440.28
$1.01 $27,088.20 $0.99
$2.47 $2,544.10 $2.32
$8.02 $14,436.00 $7.67
$7.40 $4,980.20 $7.13
$1,038.92 $2,077.84 $1,165.31
AVERAGE BID
$8,159,376.57 $6,941,783.69
Packet Pg. 345 Attachment: Previous Staff Report (4.11(f)--Approve Increase to Project Budget for Magnolia Area Sewer CITY OF REDDING LOCATION MAP MAGNOLIA AREA SEWER IMPROVEMENTS - PHASE 1 PUBLIC WORKS DEPARTMENT LOCATION PROJECTPacket Pg. 346 Attachment: Previous Staff Report (4.11(f)--Approve Increase to Project Budget for Magnolia Area Sewer Improvements Project) Packet Pg. 347
Attachment: Previous Staff Report (4.11(f)--Approve Increase to Project Budget for Magnolia Area Sewer Improvements Project)
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following actions relative to a proposal to provide engineering services for Instrumentation, Control, Programming, and Electrical Design Services for the City of Redding Water Utility:
(1) Award a Consulting and Professional Services Contract to TJC and Associates, Inc., in an amount not to exceed $155,000;
(2) Authorize the City Manager to execute the Contract and approve future contract amendments up to $30,000; and
(3) Find that contract approval is not a project defined by the California Environmental Quality Act.
Fiscal Impact
There are adequate funds in the Fiscal Year 2023-24 City of Redding (City) Water Utility (Utility) budget for the $155,000 fee for services. Funding this work will not impact other activities.
Alternative Action
The City Council (Council) may choose not to award the Consulting and Professional Services Contract (Contract). This alternative may result in the delay of efforts to document and make improvements to the Utility’s water treatment and distribution system process controls. The Council may also provide alternative direction to staff.
MEETING DATE: September 19, 2023
ITEM NO. 4.11(g)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(g)--Award Proposal and Authorize Execution of Consulting and Professional Services Contract for Instrumentation, Control, Programming, and Electrical Design Services for the Public Works Department, Water Utility Division
Chuck Aukland, Public
Works Director
Packet Pg. 348
Report to Redding City Council September 12, 2023
Re: 4.11(g)--Award Proposal for Instrumentation, Control, Programming, and Electrical Design Services Page 2
Background/Analysis
The purpose of this Contract is to provide instrumentation, controls, and electrical (ICE) engineering, and control systems programming (CSP) services as requested by the Utility. This project covers various ICE and CSP tasks to support the City’s efforts to enhance our ability to operate and maintain water treatment and distribution system process controls. The City seeks to implement several improvements including:
• Maintain the City’s Tag Naming Standard;
• Maintain and Update the Process and Instrumentation Diagrams for the City’s water treatment and distribution facilities;
• Develop Control Descriptions for Foothill Water Treatment Plant; • Develop Control Descriptions for the water distribution facilities; • Develop Ignition Templates for the treatment plants and distribution facilities; • Develop PLC user-defined data types and add-on instructions for treatment plants and distribution facilities;
• Develop Water Utility Electrical Drawings and Schematic Diagrams; and • Other electrical engineering and programming services on an as-needed basis.
TJC and Associates, Inc. (TJCAA) has completed several successful projects for the City over the past few years. Currently, they are working on our Water System Network Implementation project which was awarded through our “On-Call Engineering Services” list and the contract was executed in August 2023. Although the Municipal Code allows the City Manager to award contracts less than $200,000, the work involved is of a similar nature to work already being performed by TJCAA and to promote transparency, staff elected to bring this award before Council for consideration. This contract has been approved as to form by the City Attorney.
Environmental Review
Contract approval is not a project as defined by the California Environmental Quality Act, and no further action is required.
Council Priority/City Manager Goals
• Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
• Public Safety – “Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding.” Attachments
Contract
August 2023 Contract
Packet Pg. 349
Packet Pg. 350
Attachment: Contract (4.11(g)--Award Proposal for Instrumentation, Control, Programming, and Electrical Design Services) Packet Pg. 351
Attachment: Contract (4.11(g)--Award Proposal for Instrumentation, Control, Programming, and Electrical Design Services) Packet Pg. 352
Attachment: Contract (4.11(g)--Award Proposal for Instrumentation, Control, Programming, and Electrical Design Services) Packet Pg. 353
Attachment: Contract (4.11(g)--Award Proposal for Instrumentation, Control, Programming, and Electrical Design Services) Packet Pg. 354
Attachment: Contract (4.11(g)--Award Proposal for Instrumentation, Control, Programming, and Electrical Design Services) Packet Pg. 355
Attachment: Contract (4.11(g)--Award Proposal for Instrumentation, Control, Programming, and Electrical Design Services) Packet Pg. 356
Attachment: Contract (4.11(g)--Award Proposal for Instrumentation, Control, Programming, and Electrical Design Services) Packet Pg. 357
Attachment: Contract (4.11(g)--Award Proposal for Instrumentation, Control, Programming, and Electrical Design Services) Packet Pg. 358
Attachment: Contract (4.11(g)--Award Proposal for Instrumentation, Control, Programming, and Electrical Design Services) Packet Pg. 359
Attachment: Contract (4.11(g)--Award Proposal for Instrumentation, Control, Programming, and Electrical Design Services) Packet Pg. 360
Attachment: Contract (4.11(g)--Award Proposal for Instrumentation, Control, Programming, and Electrical Design Services) Packet Pg. 361
Attachment: Contract (4.11(g)--Award Proposal for Instrumentation, Control, Programming, and Electrical Design Services) Packet Pg. 362
Attachment: Contract (4.11(g)--Award Proposal for Instrumentation, Control, Programming, and Electrical Design Services) Packet Pg. 363
Attachment: Contract (4.11(g)--Award Proposal for Instrumentation, Control, Programming, and Electrical Design Services) Packet Pg. 364
Attachment: Contract (4.11(g)--Award Proposal for Instrumentation, Control, Programming, and Electrical Design Services) Packet Pg. 365
Attachment: Contract (4.11(g)--Award Proposal for Instrumentation, Control, Programming, and Electrical Design Services)
CITY OF REDDING
CONSULTING AND PROFESSIONAL SERVICES CONTRACT
THIS CONTRACT is made at Redding, California. by and between the City of Redding(" City ). a municipal corporation, and TJC and Associates, Inc. (" Consultant") for the purpose of Water System Network Implementation Project.
WHEREAS, City does not have sufficient personnel to perform the services required herein thereby necessitating this Contract for personal services.
NOW, THEREFORE, the Parties covenant and agree. for good consideration hereby acknowledged, as follows:
SECTION 1. CONSULTANT SERVICES
Subject to the terms and conditions set forth in this Contract, Consultant shall provide to City the services described in Exhibit A, attached and incorporated herein. Consultant shall provide the services at the time, place and in the manner specified in Exhibit A.
SECTION 2. COMPENSATION AND REIMBURSEMENT OF COSTS
A. City shall pay Consultant for services rendered pursuant to this Contract, at the times and in the manner set forth in Exhibit A, attached and incorporated herein, in a total amount not to exceed One Hundred Ninety-Two Thousand Dollars ($ 192, 000). This sum includes all out- of-pocket travel, lodging and incidental expenses incurred by Consultant that are reasonably associated with the provision of services under this Contract. The payments specified herein shall be the only payments to be made to Consultant for services rendered pursuant to this Contract.
B. Consultant shall submit monthly invoices to City for work completed to the date of the invoice. All invoices shall be itemized to reflect the employees performing the requested tasks, the billing rate for each employee and the hours worked.
C. All correct, complete and undisputed invoices sent by Consultant to City shall be paid within thirty( 30) calendar days of receipt.
SECTION 3. TERM AND TERMINATION
A. Consultant shall commence work on or about July 31, 2023, and complete said work no later than December 31, 2025. Time is of the essence.
B. If Consultant fails to perform its duties to the satisfaction of City, or if consultant fails to fulfill in a timely and professional manner its obligations under this Contract, Consulting and Professional Services Agreement Page 1 op Rev. 6/ 15 J
Packet Pg. 366 Attachment: August 2023 Contract (4.11(g)--Award Proposal for Instrumentation, Control, Programming, and Electrical Design Services) B. Pursuant to the City' s business license ordinance, Consultant shall obtain a City business license prior to commencing work.
C. Consultant represents and warrants to City that it has all licenses, permits, qualifications and approvals of any nature whatsoever that are legally required for Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Contract any licenses, permits and approvals that are legally required for Consultant to practice its profession.
D. Consultant shall, during the entire term of this Contract, be construed to be an independent contractor and nothing in this Contract is intended, nor shall it be construed, to create an employer/ employee relationship, association, joint venture relationship, trust or partnership or to allow City to exercise discretion or control over the professional manner in which Consultant performs under this Contract. Any and all taxes imposed on Consultant' s income, imposed or assessed by reason of this Contract or its performance, including but not limited to sales or use taxes, shall be paid by Consultant. Consultant shall be responsible for any taxes or penalties assessed by reason of any claims that Consultant is an employee of City. Consultant shall not be eligible for coverage under City' s workers' compensation insurance plan, benefits under the Public Employee Retirement System or be eligible for any other City benefit.
E. No provision of this Contract is intended to, or shall be for the benefit of, or construed to create rights in, or grant remedies to, any person or entity not a party hereto.
F. No portion of the work or services to be performed under this Contract shall be assigned, transferred, conveyed or subcontracted without the prior written approval of City. Consultant may use the services of independent contractors and subcontractors to perform a portion of its obligations under this Contract with the prior written approval of City. Independent contractors and subcontractors shall be provided with a copy of this Contract and Consultant shall have an affirmative duty to assure that said independent contractors and subcontractors comply with the same and agree to be bound by its terms. Consultant shall be the responsible party with respect to all actions of its independent contractors and subcontractors, and shall obtain such insurance and indemnity provisions from its contractors and subcontractors as City' s Risk Manager shall determine to be necessary.
G. Consultant, at such times and in such form as City may require, shall furnish City with such periodic reports as it may request pertaining to the work or services undertaken pursuant to this Contract, the costs or obligations incurred or to be incurred in connection therewith, and any other matters covered by this Contract.
H. Consultant shall maintain accounts and records, including personnel, property and financial records, adequate to identify and account for all costs pertaining to this Contract and such other records as may be deemed necessary by City to assure proper Consulting and Professional Services Agreement Page 3
Rev. 6/ 15
Packet Pg. 367 Attachment: August 2023 Contract (4.11(g)--Award Proposal for Instrumentation, Control, Programming, and Electrical Design Services) B. Coverage shall be at least as broad as:
1. Insurance Services Office form number CG- 0001, Commercial General Liability Insurance, in an amount not less than$ 1, 000, 000 per occurrence and 2, 000. 000 general aggregate for bodily injury, personal injury and property damage;
2. Insurance Services Office form number CA- 0001 ( Ed. 1/ 87), Comprehensive Automobile Liability Insurance, which provides for total limits of not less than $ 1, 000, 000 combined single limits per accident applicable to all owned, non- owned and hired vehicles;
3. Statutory Workers' Compensation required by the Labor Code of the State of California and Employers' Liability Insurance in an amount not less than 1, 000, 000 per occurrence. Both the Workers' Compensation and Employers' Liability policies shall contain the insurer' s waiver of subrogation in favor of City, its elected officials, officers, employees, agents and volunteers;
4. Professional Liability ( Errors and Omissions) Insurance, appropriate to Consultant' s profession, against loss due to error or omission or malpractice in an amount not less than $ 1, 000, 000.
5. The City does not accept insurance certificates or endorsements with the wording " but only in the event of a named insured' s sole negligence" or any other verbiage limiting the insured' s insurance responsibility.
C. Any deductibles or self-insured retentions must be declared to and approved by City.
At the option ofthe City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its elected officials, officers, employees, agents and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claims administration and defense expenses.
D. The General Liability shall contain or be endorsed to contain the following provisions:
1. City, its elected officials, officers, employees, and agents are to be covered as additional insured as respects liability arising out of work or operations performed by or on behalf of Consultant; premises owned, leased or used by Consultant; or automobiles owned, leased, hired or borrowed by Consultant.
The coverage shall contain no special limitations on the scope of protection afforded to City, its elected officials, officers, employees, agents and volunteers.
Consulting and Professional Services Agreement Page 5
Rev. 6/ 15
Packet Pg. 368 Attachment: August 2023 Contract (4.11(g)--Award Proposal for Instrumentation, Control, Programming, and Electrical Design Services) Manager containing the following information, as applicable: 1) name and address of injured or deceased person( s); 2) name and address of witnesses; 3) name and address of Consultant' s insurance company; and 4) a detailed description of the damage and whether any City property was involved.
SECTION 6. INDEMNIFICATION AND HOLD HARMLESS
A. Consistent with California Civil Code § 2782. 8, when the services to be provided under this Contract are design professional services to be performed by a design professional, as that term is defined under Section 2782. 8. Consultant shall, to the fullest extent permitted by law, indemnify protect, defend and hold harmless, City, its elected officials, officers, employees, and agents, and each and every one of them, from and against all actions, damages, costs. Liability, claims, losses, penalties and expenses ( including, but not limited to, reasonable attorney' s fees of the City Attorney or legal counsel retained by City, expert fees, litigation costs, and investigation costs) of every type and description to which any or all ofthem may be subjected by reason of, or resulting from, directly or indirectly, the negligence, recklessness, or willful misconduct of Consultant, its officers, employees or agents in the performance of professional services under this Contract, except when liability arises due to the sole negligence, active negligence or misconduct ofthe City.
B. Other than in the performance of professional services by a design professional, which is addressed solely by subdivision( A) of this Section, and to the fullest extent permitted by law, Consultant shall indemnify protect, defend and hold harmless, City, its elected officials, officers, employees, and agents, and each and every one of them, from and against all actions, damages, costs, liability, claims, losses, penalties and expenses ( including, but not limited to, reasonable attorney' s fees of the City Attorney or legal counsel retained by City, expert fees, litigation costs, and investigation costs) of every type and description to which any or all of them may be subjected by reason of the performance of the services required under this Contract by Consultant its officers, employees or agents in the performance of professional services under this Contract, except when liability arises due to the sole negligence, active negligence or misconduct ofthe City.
C. The Consultant' s obligation to defend, indemnify and hold harmless shall not be excused because of the Consultant' s
inability to evaluate liability. The Consultant
shall respond within thirty ( 30) calendar days to the tender of any claim for defense and indemnity by the City, unless this time has been extended in writing by the City.
If the Consultant fails to accept or reject a tender of defense and indemnity in writing delivered to City within thirty ( 30) calendar days, in addition to any other remedy authorized by law, the City may withhold such funds the City reasonably considers necessary for its defense and indemnity until disposition has been made of the claim or until the Consultant accepts or rejects the tender of defense in writing delivered to the City, whichever occurs first. This subdivision shall not be construed to excuse the prompt and continued performance of the duties required of Consultant herein.
Consulting and Professional Services Agreement Page 7
Rev. 6/ 15
Packet Pg. 369 Attachment: August 2023 Contract (4.11(g)--Award Proposal for Instrumentation, Control, Programming, and Electrical Design Services) F. Each Party hereto declares and represents that in entering into this Contract, it has relied and is relying solely upon its own judgment, belief and knowledge of the nature, extent, effect and consequence relating thereto. Each Party further declares and represents that this Contract is made without reliance upon any statement or representation not contained herein of any other Party or any representative, agent or attorney of the other Party. The Parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms, and conditions of this Contract and that the decision of whether or not to seek the advice of counsel with respect to this Contract is a decision which is the sole responsibility of each of the Parties. Accordingly, no party shall be deemed to have been the drafter hereof, and the principle of law set forth in Civil Code § 1654 that contracts are construed against the drafter shall not apply.
G. Each of the Parties hereto hereby irrevocably waives any and all right to trial by jury in any action, proceeding, claim or counterclaim, whether in contract or tort, at law or in equity, arising out of or in any way related to this Agreement or the transactions contemplated hereby. Each Party further waives any right to consolidate any action which a jury trial has been waived with any other action in which a jury trial cannot be or has not been waived.
H. En the event of a conflict between the term and conditions of the body of this Contract and those of any exhibit or attachment hereto, the terms and conditions set forth in the body of this Contract proper shall prevail. In the event of a conflict between the terms and conditions of any two or more exhibits or attachments hereto, those prepared by City shall prevail over those prepared by Consultant.
SECTION 8. SURVIVAL
The provisions set forth in Sections 3 through 7, inclusive, of this Contract shall survive termination of the Contract.
SECTION 9. COMPLIANCE WITH LAWS - NONDISCRIMINATION
A. Consultant shall comply with all applicable laws, ordinances and codes of federal, state and local governments.
B. In the performance of this Contract, Consultant shall not discriminate against any employee or applicant for employment because of race, color, ancestry, national origin, religious creed, sex, sexual orientation, disability, age, marital status, political affiliation, or membership or nonmembership in any organization. Consultant shall take affirmative action to ensure applicants are employed and that employees are treated during their employment without regard to their race, color, ancestry, national origin, religious creed, sex, sexual orientation, disability, age, marital status, political affiliation, or membership or nonmembership in any organization. Such actions shall include, but not be limited to, the following: employment, upgrading, demotion or Consulting and Professional Services Agreement Page 9
Rev. 6/ 15
Packet Pg. 370 Attachment: August 2023 Contract (4.11(g)--Award Proposal for Instrumentation, Control, Programming, and Electrical Design Services) B. When the Mayor is signatory to this Contract, the City Manager and/ or the Department Director having direct responsibility for managing the services provided herein shall have authority to execute any amendment to this Contract which does not increase the amount of compensation allowable to Consultant or otherwise substantially change the scope ofthe services provided herein.
SECTION 13. DATE OF CONTRACT
The date of this Contract shall be the date it is signed by City.
IN WITNESS WHEREOF. City and Consultant have executed this Contract on the days and year set forth below:
CITY OF REDDING,
A Municipal Corporation
Dated: g'. , 2023
s
By: BAR TolOtrity Manager
ATTEST: APPROVED AS TO FORM:
BARRY E. DeWALT
City Attorney
AlL,L-QI/J\-41(1
SHARLENE TIPTON, CITY CLERK By:
CONSULTANT
TJC and Associates, Inc.
Dated: 2023 j
By: TV-me J. Cavanagh, S. E.
nior Vice President
Tax ID No.: 68- 0403282
Consulting and Professional Services Agreement Page 1
Rev. 6/ 15
Packet Pg. 371 Attachment: August 2023 Contract (4.11(g)--Award Proposal for Instrumentation, Control, Programming, and Electrical Design Services) The following deliverables are intended from the design and upfront engineering efforts and will be documented in an infrastructure plan used VN
to drive the subsequent configuration, simulation, and implementation activities.
o Infrastructure Design TM
o Equipment registry
o Recommended data flow policies
o Site network diagrams for primary locations
o Recommended deployment plan for new SCADA infrastructure, including a work breakdown structure ( WBS)
Task 1. 3. Simulation Testing Assistance
Following configuration and prior to implementation, TJCAA/ JEGO will assist the City in setting up a bench test environment sufficient to simulate the new network in a controlled environment prior to deploying devices in accordance with the phasing plan. The networks and devices are set up in a test bench environment, configured per the engineering plan, and validated for the intended functionality and security objectives. Any changes to the engineering plan are evaluated during this phase and incorporated into the plan.
Task 2. Treatment Plant Core Network Equipment Upgrades Task 2. 1. Foothill WTP/ Hill 900
TJCAA/ JEGO will assist City staff with configuration of the core network equipment at Foothill WTP and Hill 900. The core network equipment to be configured consists of the two FortiGate Firewalls, the FortiSwitch Layer 3 ethernet switches, and the Cisco Catalyst 4000 series routers, as shown on design Drawings N_ 5 and N_ 11. Configuration assistance will include:
Coordination with City staff to determine appropriate firewall configuration to meet the City' s cybersecurity plan.
Configuration of the OT and DMZ firewalls.
Configuration of the integrated services router to accommodate the current and future LAN and WAN connections.
Configuration of the core network switches to accommodate the current and future LAN and WAN connections.
Training of City staff on the use of the network management software to manage, monitor and maintain the core network components.
Task 2. 2. Buckeye WTP
TJCAA/ JEGO will assist City staff with configuration of the core network equipment at Buckeye WTP. The core network equipment to be configured consists of the two FortiGate Firewalls, the FortiSwitch Layer 3 ethernet switches, and the Cisco Catalyst 4000 series routers, as shown on design Drawing N_ 6. Configuration assistance will include:
Coordination with City staff to determine appropriate firewall configuration to meet the City' s cybersecurity plan.
Configuration of the OT and DMZ firewalls.
Configuration of the integrated services router to accommodate the current and future LAN and WAN connections.
119148C Proposal R2
06/ 29/ 23
Packet Pg. 372 Attachment: August 2023 Contract (4.11(g)--Award Proposal for Instrumentation, Control, Programming, and Electrical Design Services) fit 111-- ' 1
j,-
II. Assumptions
The Scope of Work detailed above is based on TJCAA' s current understanding of the project requirements and is based on the following assumptions.
1. General
Fees quoted assume that the implementation portion of the project will commence in FY23/ 24 and be completed in FY24/ 25.
Project deliverables will be delivered in electronic format. Printing and publishing are not included. All documents will be delivered in both pdf and native format ( MS- Word, etc.).
Project meetings will be held virtually, using Microsoft Teams.
Work will be performed primarily at TJCAA' s Concord office.
JEGO Systems will be included on the TJCAA design team as a subconsultant.
2. Items that are NOT included within the Scope of Work Physical installation of network hardware and interconnecting cables.
Hard copies of printed and published materials. All deliverables will be in electronic format, via TJCAA' s SharePoint site.
Control system software, SCADA, and PLC programming.
Additional onsite meetings and site investigations.
III. Additional Services
No " Additional Services" are anticipated at this time. Should " Additional Services" be identified, TJCAA will perform such " Additional Services" only if mutually agreed to in writing by the City and TJCAA.
Moreover, TJCAA does not anticipate any involvement and/ or support for Environmental Documentation filing activities. These activities have not been included within the Scope of Work detailed here or the Design Fee quoted. 119148C Proposal R2
06/ 29/ 23
Packet Pg. 373 Attachment: August 2023 Contract (4.11(g)--Award Proposal for Instrumentation, Control, Programming, and Electrical Design Services) Schedule of Hourly Rates and Costs - 2023
TieTJC and Associates, Inc.
Labor
Engineer CAD
Level 20 ( E20) 335. 00 / hour Level 10 ( C10) $ 195. 00 / hour Level 19 ( E19) 323. 00 / hour Level 9 ( C9) 182. 00 / hour Level 18 ( E18) 310. 00 / hour Level 8 ( C8) 171. 00 / hour Level 17 ( E17) 298. 00 / hour Level 7 ( C7) 159. 00 / hour Level 16 ( E16) 286. 00 / hour Level 6 ( C6) 146. 00 / hour Level 15 ( E15) 274. 00 / hour Level 5 ( C5) 135. 00 / hour Level 14 ( E14) 262. 00 / hour Level 4 ( C4) 122. 00 / hour Level 13 ( E13) 249. 00 / hour Level 3 ( C3) 110. 00 / hour Level 12 ( E12) 237. 00 / hour Level 2 ( C2) 97. 00 / hour Level 11 ( E11) 224. 00 / hour Level 1 ( C1) 86. 00 / hour Level 10 ( E10) 213. 00 / hour
Level 9 ( E9) 200. 00 / hour Administrative
Level 8 ( E8) 188. 00 / hour Level 15 ( A15) $ 158. 00 / hour Level 7 ( E7) 175. 00 / hour Level 14 ( A14) $ 147. 00 / hour Level 6 ( E6) 163. 00 / hour Level 13 ( A13) $ 137. 00 / hour Level 5 ( E5) 151. 00 / hour Level 12 ( Al2) $ 127. 00 / hour Level 4 ( E4) 139. 00 / hour Level 11 ( All) $117. 00 / hour Level 3 ( E3) 126. 00 / hour Level 10 ( A10) $ 107. 00 / hour Level 2 ( E2) 114. 00 / hour Level 9 ( A9) 97. 00 / hour Level 1 ( El) 101. 00 / hour Level 8 ( A8) 86. 00 / hour Reimbursable Expenses
Auto Mileage Standard set by IRS
Outside Services Cost + 10%
Materials and Other Expenses Cost + 10%
Notes
1. All hourly rates and costs are subject to change without notice.
2. Schedule shall be subject to adjustments annually to reflect current staff salaries and escalation.
Packet Pg. 374 Attachment: August 2023 Contract (4.11(g)--Award Proposal for Instrumentation, Control, Programming, and Electrical Design Services)
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following actions relative to the sole-source procurement of Solid Waste Collection Vehicle refurbishment services for five existing units in the City of Redding Solid Waste Utility:
(1) Approve the sole-source procurement to Terrific Trucks & Equipment using Rolling Stock Funds in an amount not to exceed $910,000; and
(2) Find that the action is exempt from review under the California Environmental Quality Act Guidelines, per Section 15301 – Existing Facilities.
Fiscal Impact
The Solid Waste Utility (Utility) budgets funding for the replacement of trucks and equipment in its Rolling Stock Replacement Fund. Currently, the Utility has an approved budget of $894,000 in Fiscal Year 2023-24 for the replacement of two, solid waste collection vehicles (SWCVs). The cost to refurbish a SWCV with Terrific Trucks & Equipment (TTE) is estimated to be $175,000 per vehicle. The refurbishment of five vehicles is estimated to cost $875,000 which would result in a significant savings to the Rolling Stock Replacement fund over the next few years when compared to purchasing new vehicles.
Alternative Action
The City Council (Council) could choose not to authorize the sole-source procurement to TTE and direct staff to continue efforts to locate and procure only new SWCVs at increased costs and limited availability. The Council may also choose to refurbish trucks in-house using the City of Redding’s (City) Fleet Division which would not be cost effective and would have a significant negative impact to the overall productivity of the Fleet Shop.
MEETING DATE: September 19, 2023
ITEM NO. 4.11(h)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(h)--Authorize Sole-Source Procurement for the Refurbishment of Solid Waste Collection Vehicles
Chuck Aukland, Public
Works Director
Packet Pg. 375
Report to Redding City Council September 13, 2023
Re: 4.11(h)--Authorize Sole-Source Procurement for the Refurbishment of Solid Waste Collection Vehicles Page 2
Background/Analysis
Currently, the Utility has approximately 35 SWCVs. Availability of new equipment is extremely limited because of the California Air Resource Board’s (CARB’s) stringent emission requirements and regulations to reduce the use of gas and diesel-powered vehicles as well as industry wide delays from supply chain and labor shortages. These impacts have resulted in significant price increases and delivery times that are nearly two years away from the purchase order issue date. In addition, due to CARB’s Advanced Clean Fleet regulation, the City will be required to purchase zero emission (electric or hydrogen powered) vehicles beginning in 2027.
By refurbishing vehicles, the expected lifecycle will be extended five to seven years which provides time for further development of technology and infrastructure for alternative fuelpowered vehicles in the solid waste industry.
The implementation of electric-powered SWCVs is in the early stages. They are currently less efficient for productivity and cost approximately $800,000 per unit. Due to the loss of production and efficiency it would take three electric-powered vehicles to perform the work of two dieselpowered vehicles. Currently, the City does not have the infrastructure, including the tooling and maintenance shop to support a fleet of electric SWCVs.
Similar to electric-power vehicles, the City does not have the infrastructure, including the tooling and maintenance shop to support a fleet of hydrogen powered SWCVs. There are no current fueling stations locally for this type of fuel. Plans for a hydrogen powered engine for heavy duty application are expected to be introduced in 2026. As mentioned previously, by refurbishing vehicles, the expected lifecycle will be extended up to seven years which provides time for further development of technology and implementation of this type of fuel in the solid waste industry.
Staff has researched and reached out to several different companies, both local and out of the area, and have determined there are no other refurbishing companies in the Western and Midwestern States that perform the same work to the extent and level of TTE. Every truck that will be refurbished will be CARB compliant and able to remain in operation until the end of its extended life cycle.
A significant advantage is the time savings for delivery to the City. The time frame for TTE to refurbish a vehicle is approximately six to eight weeks. In comparison, using the City’s Fleet Division would require approximately six months with a cost estimate of $208,000 or the delivery of a new vehicle is estimated to be two-years. The Fleet Division would also need to invest in additional tooling, not currently budgeted. Performing this type of extensive project inhouse would greatly reduce the overall output and efficiency of the City’s fleet maintenance and repair program affecting other department timelines.
With only one available source that can provide the comprehensive services needed, staff is seeking approval of a sole-source procurement for the refurbishment of SWCVs pursuant to the Redding Municipal Code, Section 4.20.120:
L. 3. When there is only one available source which can supply the subject matter of the contract; and
L. 8. When, at the determination of the City Manager for awards up to two hundred thousand dollars, or upon approval by the City Council for awards over two hundred thousand dollars, goods or services are proposed to be procured which do not constitute public works projects.
Packet Pg. 376
Report to Redding City Council September 13, 2023
Re: 4.11(h)--Authorize Sole-Source Procurement for the Refurbishment of Solid Waste Collection Vehicles Page 3
Utilizing the refurbishment services of TTE will result in savings to the Rolling Stock Replacement Fund, reduce the impact of limited to no availability of new diesel-powered units and provide reliable SWCVs while new technology is further evaluated and developed.
Staff is requesting to start with five units as a pilot project and will return to Council at a later date with the results of the pilot program and possible further implementation.
Environmental Review
Staff has reviewed the action and determined that it is categorically exempt from review under California Environment Quality Act, pursuant to Section 15301 – Existing Facilities. Class 1 exemptions include the repair and maintenance of existing mechanical equipment to meet current standards for public health and safety, with no expansion or negligible expansion of use. The existing collection vehicles will be rehabilitated, and returned to the working fleet. The project will result in no expansion of use, and the project has no potential to have a significant effect on the environment.
Council Priority/City Manager Goals
• Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
Attachments
^ Front End Loader Quote
^Notice of Exemption
^Side Load Quote
Refurbishment Process Overview
Packet Pg. 377
Quote
Customer
Name Date 9/7/2023
Address Order No.
City Redding State CA ZIP 96002
Name Paul Clemens Phone
Qty Unit Price TOTAL
1 $ 159,999.00 $ 159,999.00
Engine Rebuild Kits: Aftermarket
New Pistons, New Cylinder Liners, New Main Bearing, New Rod Bearings, Reman Head, New Head Gasket, New Upper/Lower Gaskets, New Cam/Crank Shaft Bearings, Cam/Crank Shaft (repair/replace), Reman Turbo (as necessary). Reman Injectors & Nozzles (as necessary), Block Heaters, Heater Mirrors, Heating and Air Systems (as needed) Font/Rear Axles- Kings Pins, New Pins and Bushings (as needed)
New Hydraulic Pump and New Hydraulic hoses and fittings. New tubes (as needed) Rebuilt Valve Body
Rebuilt Cylinder Package- Pack, Arm, Fork, Top Door, Tail Gate and Tail Gate Lock New Control Box, Joy Stick, Wiring and Installation- Non PLC New LED Lighting Chassis & Body, 2 Camera System, and Wiring New Chassis & Body Paint and Signage (Per Customer Specifications) TBD SubTotal $ 159,999.00 DOT inspected, Pre Delivery inspected by third party, copy of inspections to be supplied with final delivery Tag & Title $ - Shipping: $ 4,200.00
Environmental Fee $ 25.00
TOTAL $ 164,224.00
Terrific Trucks And Equipment Sales LLC
"The Refurb Kings"
2601 W Jackson
Phoenix, AZ 85009
City of Redding
6751 Woddrum Circle
530-224-6207
602-513-8580 or 833-628-7495
Refurbished Body Includes Following:
New Steel-Canopy, Floors, Walls, Tracks, Packer Face, Packer Shoes,Expanded, and Tail Gate. (AR 400/Mild)(as needed) Refurbished Chassis-CS (2010-2015) Autocar Isl/Ism Cummins with Allison 4500 Transmission 20K Front/46K Rear Refurbished CS Front End Loader- Body TBD
Refurbished Chassis Includes Following:
U Joints ,Drive Lines, Brakes, Drums, Shoes and S Cams (as needed), Tires New Steers 315's & Recap Rears 315's Est. Shipping Phx to Redding, Ca. 931 mi.
Notes: 35 % Down required to begin builds - 45-60 Day build time Packet Pg. 378 Attachment: ^ Front End Loader Quote (4.11(h)--Authorize Sole-Source Procurement for the Refurbishment of Solid Waste Collection Vehicles) Packet Pg. 379
Attachment: ^Notice of Exemption (4.11(h)--Authorize Sole-Source Procurement for the Refurbishment of Solid Waste Collection Vehicles) Quote
Customer
Name Date 9/7/2023
Address Order No.
City Redding State CA 96002
Name Paul Clemens Phone FOB
Qty Unit Price TOTAL
1 $ 169,999.00 $ 169,999.00
1 Chassis Refurb includes:
Aftermarket Engine Rebuild Kit, New Pistons, New Liners, New Upper/Lower Gaskets, New Main Bearings, New Cam bearings, Reman Head, Reman Radiator, Rebuilt Transmission Reman Turbo (as necessary), New Filter (Oil, Fuel, coolant) New Fluids/ Service DPF?DEF Systems Block Heater, Heated Mirrors, New Steer Tires, Recap Rears, New Brakes-Drums, Shoes, and Scams( as necessary), Suspension-King Pins, Springs, Slack Adjusters (as necessary)
Subtotal 169,999.00
Tag & Title 175.00
Tax Rate(s)
Shipping 4,200.00
TTE TOTAL 174,374.00
Signature
Customer
Signature
Date
Notes: Est. Shipping Phx to Redding. 931 mi
Please call 602-513-8580 or 833-628-7495
Refurbished Body & Arm: Spec Mods( Full Eject/Arm Frame Mount/Service Hoist)- Nor Charge New Steel-(AR & Mild) Walls, Floors, Tracks, Packer, Tailgate (as needed) Cylinders-New/Rebuitl- Packer, Tailgate, Raise, Dump, Reach, Body Raise New Front Mount Pump/Rebuild Valve Body/New Belts Grabbers Arm New Hydraulic Hoses & Fittings, New Hardlines (as necessary) Paint: Chassis & Body: (Cah-2- Colors- Customer TBD
**35% Down required to begin builds. 45-60 Day Build Time** Non PLC Control Box with Joy Stick, 2 Camera System & Monitor, New LED Lighting Chassis: Refurb (Customer Supplied) 2010-2015 Autocar ISM/ISL with Allison 4500 trans 20K Front 46K Rear Body: Refurbished: (Customer Supplied) - Residential Body and Automated Side Loader Arm TBD Body)-New Way/McNeilus, Amrep
Terrific Trucks And Equipment Sales LLC
"The Refurb Kings"
2601 W Jackson
Phoenix, AZ 85009
City of Redding
6751 Wodrum Circle
530-224-6207
Packet Pg. 380 Attachment: ^Side Load Quote (4.11(h)--Authorize Sole-Source Procurement for the Refurbishment of Solid Waste Collection Vehicles) TERRIFIC TRUCKS & EQUIPMENT
SALES, LLC
“Home of The Refurb Kings”
Refurbishment Process Overview
Packet Pg. 381
Attachment: Refurbishment Process Overview (4.11(h)--Authorize Sole-Source Procurement for the • We specialize in refurbishing Refuse and
Recycling Trucks and Equipment.
• “Like new” refurbished trucks are the #1
alternative to purchasing new.
• We sell and service Front, Rear, and Side
Loaders along with Container Delivery Units and Roll Offs from most leading manufactures. • Our unique mechanical and fabrication
“Refurb” process results in an unmatched quality and craftsmanship backed by a 90 day rust free warranty. • We average 30 day delivery on average from
contract signing on over 150 different configurations.
• Save Money, Save Time Today! “The Refurb
Kings” are the provider of choice for both privately held/owner operator and publicly traded Solid Waste haulers and Recyclers. *Like New *Rust Free*Quality *Craftsmanship*Warranty * Fast Delivery “Home of The Refurb Kings”
Welcome to Terrific Trucks & Equipment Sales!
Packet Pg. 382
Attachment: Refurbishment Process Overview (4.11(h)--Authorize Sole-Source Procurement for the Refurb is the best alternative
• Why is this important?
– Higher Return on
Investment
– Lower Total Cost of
Ownership
– Reduced Down Time– Increased Operator
satisfaction
"Refurb" "Used"
Yes No
Mechanical Analysis
Technical Analysis
Electrical Analysis
Hydraulic Analysis
Testing
Repair/Replace Parts
Warranty*
DOT
AS‐ IS
*Partial/OEM Warranty on replaced parts*
Why choose Refurb?
Pre‐Sale
Packet Pg. 383
Attachment: Refurbishment Process Overview (4.11(h)--Authorize Sole-Source Procurement for the We sell & service the following
industry leaders
and many more….
Packet Pg. 384
Attachment: Refurbishment Process Overview (4.11(h)--Authorize Sole-Source Procurement for the Our Refurbishment
Process
Packet Pg. 385
Attachment: Refurbishment Process Overview (4.11(h)--Authorize Sole-Source Procurement for the Initial
Inspection
Wash
Bay
Chassis
Layout
Chassis
Mechanical
Body
Fabrication
Chassis
Motor
Parts
Fabrication
Chassis
Suspension Hydraulics
Chassis
Cab
Surface
Prep
Chassis
Paint
Body
Paint
Chassis
Layout
Final
Assembly
3rd Party
D.O.T
Packet Pg. 386
Attachment: Refurbishment Process Overview (4.11(h)--Authorize Sole-Source Procurement for the Fabrication
Reinforced
Arms
R&R Side WallsNew CleanoutDoor
New Canopy
New Floor & Tracks
Resurface
Packer face
Packet Pg. 387
Attachment: Refurbishment Process Overview (4.11(h)--Authorize Sole-Source Procurement for the Chassis‐Mechanical
• Master Certifications in
Heavy & Medium Diesel Trucks
– Diesel Engines, Drive Trains, Steering and
Suspension, Electrical Systems, HVAC, and Preventive Maintenance – Over “100” years Mechanical/Technical
experience on site
– Pre/Post Sale Mechanical/Technical
Assistance
Packet Pg. 388
Attachment: Refurbishment Process Overview (4.11(h)--Authorize Sole-Source Procurement for the Electrical
New Wiring
New Simplified Control Box
New LED Lighting
New Joy Stick
Packet Pg. 389
Attachment: Refurbishment Process Overview (4.11(h)--Authorize Sole-Source Procurement for the Chassis‐Layout New Service Hoist Pump
New Body Mounts
Packet Pg. 390
Attachment: Refurbishment Process Overview (4.11(h)--Authorize Sole-Source Procurement for the Hydraulics
New Hydraulic Pump Rebuilt Hydraulic Valve
Rebuilt Hydraulic Cylinders
New Hydraulic Hoses
Packet Pg. 391
Attachment: Refurbishment Process Overview (4.11(h)--Authorize Sole-Source Procurement for the Surface Application Specialists
Media Blasting &
Hand Sanding
Our Bodies
Our Cabs
Our Rims
Packet Pg. 392
Attachment: Refurbishment Process Overview (4.11(h)--Authorize Sole-Source Procurement for the Paint Specialists
Any Color
Imron Paint
Custom
Painting
Interior Body
Primer
Coated
Quality
Undercoating
Packet Pg. 393
Attachment: Refurbishment Process Overview (4.11(h)--Authorize Sole-Source Procurement for the Packet Pg. 394
Attachment: Refurbishment Process Overview (4.11(h)--Authorize Sole-Source Procurement for the Questions…Call Today!!!
Toll Free‐833‐628‐7495http://terrifictrucksandequipment.comJim Smith, Vice President‐480‐234‐9918 [email protected] M. McCall, CEO‐480‐212‐[email protected] “Home of The Refurb Kings”
Packet Pg. 395
Attachment: Refurbishment Process Overview (4.11(h)--Authorize Sole-Source Procurement for the
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Accept the report and provide direction to staff regarding submission of a letter to the Shasta County Board of Supervisors regarding the County Elections ballot counting process.
Fiscal Impact
There is no fiscal impact associated with accepting the report or the submission of the letter to the Shasta County Board of Supervisors.
Alternative Action
The City Council could choose not to accept the report and direct that no further action be taken.
Background/Analysis
At its meeting of July 18, 2023, the City Council authorized Vice Mayor Mezzano and Council Member Winter to craft a letter to the Shasta County Board of Supervisors regarding the decision to change the local election ballot counting process and the associated potential cost increase.
The attached letter is presented to the full Council for consideration.
Environmental Review
This is not a project defined under the California Environmental Quality Act, and no further action is required.
Council Priority/City Manager Goals
• Communication and Transparency – “Improve the quality of communication with the public and City employees to enhance knowledge and increase transparency to improve public trust.”
MEETING DATE: September 19, 2023
ITEM NO. 9.1(b)
FROM:
***APPROVED BY***
[email protected]
[email protected]
SUBJECT: 9.1(b)--Consider accepting report regarding submission of letter to the Shasta County Board of Supervisors regarding the County Elections ballot counting process.
Barry Tippin, City Manager
Packet Pg. 396
Report to Redding City Council September 14, 2023
Re: 9.1(b)--Letter to Shasta County Board of Supervisors Regarding Ballot Counting ProcessPage 2 Attachments
^Elections Letter to Shasta County BOS
Packet Pg. 397
Michael Dacquisto, Mayor
[email protected]
530.225.4447
September XX, 2023
Shasta County Board of Supervisors
1450 Court Street
Suite 308B
Redding, CA 96001
Re: Shasta County Elections and Ballot Counting Process Honorable Chair Jones and Shasta County Board of Supervisors, We write to you today in the spirit of collaboration. Both of our agencies are facing a challenging economic climate, where projections for sales tax and transient occupancy tax are falling. The City of Redding is deeply concerned about its ability to maintain current public safety service levels should an increase in election costs become a reality.
Our community has identified public safety as a top priority, consequently, the Redding City Council has worked diligently to restore both Police and Fire staffing levels to 2008 levels or higher. Maintaining these levels in a time of escalating costs and declining revenues will be a top focus of the City Council over the next few years.
We also recognize the County of Shasta places significant focus on public safety and is experiencing similar economic stress. Therefore, the Redding City Council formally requests that the County collaborate with the City to select and implement a voting system that aligns with each of our current cost structures.
Recent information from the Shasta County Clerk and Registrar of Voter’s Office presents an alarming potential increased cost to the City of Redding for future elections. Should a full-hand tally system be implemented, costs could increase by a staggering 380 percent. This cost is estimated using the November 2022 election data and modeling the cost of a hand tally, which, using the County Clerk’s figures, indicates the City of Redding’s costs would increase from $46,630 to $176,645 per election.
While some have challenged this cost estimate, there are also concerns that the cost will be even higher than estimated. This increased cost, should it occur, poses a burden to the City’s General Fund, impacting our ability to properly fund our police and fire departments, as well as other essential services.
In light of our shared commitment to public safety, we earnestly request that our organizations work together to find an industry-standard voting system that is affordable to all agencies. If the County ultimately chooses a voting system that is substantially more expensive than a more traditional system, we request that the County pay the difference beyond our current pricing structure.
Packet Pg. 398 Attachment: ^Elections Letter to Shasta County BOS (9.1(b)--Letter to Shasta County Board of Supervisors Regarding Ballot Counting City of Redding – Shasta County Board of Supervisors September XX, 2023 Shasta County Elections Ballot County Process Page 2 of 2 As of this writing, Assembly Bill 969 was passed by the California State Senate and is now awaiting the Governor’s signature. Regardless of the legislative outcome in Sacramento, we do know that the County needs to implement a new voting system. As this affects many local municipalities, we are very interested in developing a collaborative consensus on this issue.
We genuinely appreciate your attention to this urgent matter. We look forward to working with the County to secure a feasible solution that protects the public safety of our citizens.
Sincerely,
Michael P. Dacquisto
City of Redding
Mayor
Packet Pg. 399 Attachment: ^Elections Letter to Shasta County BOS (9.1(b)--Letter to Shasta County Board of Supervisors Regarding Ballot Counting
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Authorize and approve the following:
(1) Authorize the City of Redding to serve as the interim Administrative Entity for the NorCal Continuum of Care for a two-year term;
(2) Authorize the City Manager to negotiate and sign a Memorandum of Understanding with the NorCal Continuum of Care’s Executive Board outlining the respective roles and responsibilities of the City of Redding as the NorCal Continuum of Care’s Administrative Entity;
(3) Authorize the City Manager to submit applications or documents necessary to apply to the State of California for the Homeless Housing Assistance and Prevention grant, or other grants that become available on behalf of the NorCal Continuum of Care, and appropriate funds received;
(4) Find that acting in an administrative capacity is not considered a project under the California Environmental Quality Act; and
(5) Find that acting in an administrative capacity is an exempt activity under the National Environmental Policy Act.
Fiscal Impact
Staff estimates that serving as the Administrative Entity for the NorCal Continuum of Care (NorCal CoC) will require the hiring of one full time, Associate Project Coordinator. The estimated total cost for this position, including a 10 percent indirect cost rate for administrative and operational costs will be $274,692 per year.
At the September 11, 2023, the NorCal Executive Board (Executive Board) approved staff’s budget requested that included the cost to be fully funded by grants and contributions received through the NorCal CoC. It is anticipated that the position will be funded by Homeless and Housing Assistance Program funds, individual County contributions and miscellaneous administrative fees received through other grant funds. There will be no impact to the General Fund or existing Housing Division resources.
MEETING DATE: September 19, 2023
ITEM NO. 9.2(c)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 9.2(c)--Consider authorizing the City of Redding to serve as the NorCal Continuum of Care's Administrative Entity.
Steve Bade, Assistant City
Manager
Packet Pg. 400
Report to Redding City Council September 14, 2023
Re: 9.2(c)--Authorize the City of Redding to act as the NorCal Continuum of Care's Administrative Entity Page 2
Alternative Action
The City Council (Council) could choose not to serve as the Administrative Entity. However, as no other organization has elected to fill this role, this option may result in jeopardizing funding for homeless services within the NorCal CoC region.
Background/Analysis
On August 15, 2023, Council authorized the City of Redding (City) to serve as the Collaborative Applicant for the Fiscal Year 2023 Continuum of Care Application on behalf of the NorCal CoC and ratified the award of Homeless Housing, Assistance and Prevention Round 3 funding to the City in the amount of $58,792.30 for administrative costs associated with the City functioning as the Collaborative Applicant. At this meeting, the City Manager advised the Council that as of August 21, 2023, Shasta County terminated its role as the Norcal CoC’s Administrative Entity and that staff would likely be returning to Council with a request for the City to serve as the NorCal CoC’s Administrative Entity.
On August 28, 2023, the Executive Board met to discuss the need for an interim Administrative Entity to support the functions of the NorCal CoC. As part of its Governance Charter, the NorCal CoC detailed the administrative duties needed to be provided by the interim Administrative Entity. The Board Chair presented additional information and requested that the Executive Board consider the City also serve as the Administrative Entity. At the close of the discussion, the Executive Board requested that the City determine the cost, based on the duties stipulated within its Governance Charter.
Staff compiled the requested information and presented its findings at the Executive Board meeting on September 11, 2023. In addition to the agreed-upon services, staff also requested to be compensated for other duties not listed in the Executive Board’s Governance Charter. A spreadsheet detailing the overall duties of the Administrative Entity with associated hours is attached to this staff report. Beyond these duties, the City also requested that all grants associated with the NorCal CoC be administered by the City and that a Point-in-Time count not be conducted in January 2024 as it is a non-mandatory year and not required by the U.S.
Department of Housing and Urban Department. The Executive Board voted and approved the City to act as the Interim Administrative Entity.
Should City Council approve the City to act as the Administrative Entity for the NorCal CoC, the City will enter into a Memorandum of Understanding (MOU) with the Executive Board. The MOU and any subsequent contracts involving the City as the Administrative Entity will be reviewed by the City Attorney’s office to ensure that proper risk mitigation and indemnification is provided within each subsequent contract.
Environmental Review
Providing administrative duties is not considered a project under the California Environmental Quality Act (CEQA). Any future project that is developed will be reviewed for CEQA compliance once the details are known.
Under the National Environmental Policy Act (NEPA), administrative and management activities are considered exempt activities and no further action is required under 24 CFR Packet Pg. 401
Report to Redding City Council September 14, 2023
Re: 9.2(c)--Authorize the City of Redding to act as the NorCal Continuum of Care's Administrative Entity Page 3
58.34(a)(3). Any future projects will be reviewed for NEPA requirements if awarded funding.
Council Priority/City Manager Goals
• Government of the 21st Century - “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
• Economic Development- “Facilitate and become a catalyst for economic development in Redding to create jobs, retain current businesses and attract new ones, and encourage investment in the community.”
Attachments
^Draft Duties and Forecasted Hours - NorCal CoC Admin Entity Packet Pg. 402
Updated CoC Administration Roles & Responsibilities Worksheet No. of Hours
Each
occurrence
No.
occurences
per year
Total
number of
hours per
year
Fully loaded cost
per hour -
Project
Coordinator
NorCal CoC Governance Charter Lead Agency's Roles and Responsibilties pg. 8-9 $120 1 Facilitate meetings with published agendas (10 hours per mtg prep, attendance, minutes & posting); including all member meetings twice a year (578.7(a)) 10 14 140
2 Provide access to participate remotely in Lead Agency hosted meetings (1 hr per meeting) 1 14 14 3 "Enhance the knowledge of the service providers" to address housing needs; (this means training on gap analysis, how to develop housing, how to access housing that is already in place, collaboration) 5 12 60 4 Conduct annual gap analysis (Last completed May 2023) 40 1 40 5 Facilitate the administration of an annual Point-In-Time Count (PIT) and Housing Inventory Count (HIC) of homeless persons with the Advisory Boards***This does not mean we are in charge of the PIT committee*** 2 6 12 6 Set baseline for system performance based on funding (Already set for HHAP 3) 5 6 30 7 Build community awareness inclusive of the needs of all homeless populations marketing? 8 4 32 8 Inform the Executive Board of county program needs based on Gap Analysis? 1 1 1 9 Ensure consistent participation of recipients and sub recipients in the HMIS; meetings with HMIS contractor (see # 33 below) 0 0 0 UWNC
10 Complete CoC wide funding applications (initial preparation 4-6 hours) 0 0 0 Collab. App. 11 Develop and provide Continuum wide trainings including HUD mandated training topic and county requested trainings; quarterly trainings? 10 4 40
12 Monitor performance of funding projects in accordance with the funding contract; depends on the number of projects and funding sources 8 6 48
13 Design, operate, and follow a collaborative process for development of applications for funding 5 6 30 14 Prepare resolutions and reports to the City of Redding as needed per needs of Exeuctive Board and City requirements 5 10 50
15 Oversee the Rating and Ranking processes (8-10 hours LA staff time when needed) (HUD grant) 0 0 0 Collab. App. 16 Process Consultant applications, invoices and request for support materials, services and supplies 5 3 15 17 Update, maintain and monitor the NorCal CoC website 2 12 24 18 Report the results of the evaluation outcomes of projects funded under the Emergency Solutions Grants program (State Program) and the Continuum of Care program to HUD (this is not grant set up or monitoring, this is located under a different item number) 15 1 15
19 Ensure the HMIS is administered in compliance with requirements prescribed by HUD (3rd Party review $3- $6,000) ***how often? This is monitoring UW. 8 4 32
20 Provide information required to complete the Consolidated Plan(s) within the Continuum's geographic area 80 1 80 22 In consultation with recipients of ESG program funds within the geographic area, establish and consistently follow written standards for providing Continuum of Care assistance. At a minimum, these written standards must include:
a. Policies and procedures for evaluating individuals' and families' eligibility for assistance under this part b. Policies and procedures for determining and prioritizing which individuals and families will receive transitional housing assistance (these policies must include the emergency transfer priority required under Sect. 578.99(j)(8))
policies and procedures for determining and prioritizing which eligible individuals and families will receive rapid rehousing assistance (these policies must include the emergency transfer priority required under Sect. 578.99(j)(8))
d. Standards for determining what percentage or amount of rent each program participant must pay while receiving rapid rehousing assistance
e. Policies and procedures for determining and prioritizing which eligible individuals and families will receive permanent supportive housing assistance (these policies must include the emergency transfer priority required under Sect. 578.99(j)(8))
f. Where the Continuum is designated a high-performing community, policies and procedures set forth in 24 CFR 576.400(e)(3)(vi), (e)(3)(vii), (e)(3)(viii), and (e)(3)(iX) 10 12 120 23 Assist the Advisory Board with county wide policies and procedures 20 1 20 24 Act as the Secretary for the Executive Board Meetings (included in hours reported in #1 above) 0 0Packet Pg. 403 Attachment: ^Draft Duties and Forecasted Hours - NorCal CoC Admin Entity (9.2(c)--Authorize the City of Redding to act as the NorCal 25 Lead Agency to determine equitable distribution of funds using framework identified under "Funding" when funds are required to have an equitable distribution. 10 1 10 26 Act as the Fiscal Agent for the Continuum; this includes applying for grants, staff reports for city council, receiving grants, subrecipient agreements, tracking funding, reporting funding, monitoring subrecipients. 100 12 1200 27 Coordinate, with Advisory Boards, the implementation of a housing and service system within its geographic area that meets the needs of the homeless individuals (including unaccompanied youth) and families. At a minimum, such system encompasses the following:
a. Outreach, engagement, and assessment;
b. Shelter, housing, and supportive services; and
c. Prevention strategies. 20 2 40
Environmental reviews for all contracts either NEPA or CEQA 18 1 18 Assist with public invitation for new members to join the Norcal CoC; ensure Board adheres to the governmence charter; act as a resource; assist with the appointment of subcommittees; assist with the update of the governence charter; (578.7(a)maintain a website 5 2 10 Establish and monitor performance targets, collaborate with HMIS and Coordinated Entry Lead, Coordinate and implement a housing and service system; provide information to Consolidated Plan administrators; 5 12 60 SUBTOTAL 398 148 2081 $ 249,720.00
Other Costs and hours; finance, city attorney and clerks office as indirect cost 0.1 24,972.00 $ TOTAL $ 274,692.00
Packet Pg. 404 Attachment: ^Draft Duties and Forecasted Hours - NorCal CoC Admin Entity (9.2(c)--Authorize the City of Redding to act as the NorCal
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Accept Redding Electric Utility’s Fiscal Year 2022-23 Financial Report, Industry Activities Update, and Power Content Label.
Fiscal Impact
There is no fiscal impact related to accepting this report.
Alternative Action
The City Council (Council) could choose not to accept the report and provide further direction to staff.
Background/Analysis
The Fiscal Year 2022-2023 Financial Report shows that Redding Electric Utility (REU) performed better than budgeted. The Central Valley Project Improvement Act (CVPIA) Settlement of $15.9 million more than offset increased power costs from the combination of record-low hydropower deliveries (drought) and record-breaking natural gas commodity prices (supply side issues coupled with increased demand).
Unrestricted reserves increased by approximately $4.8 million during the fiscal year to $49.7 million. While REU’s five-year plan anticipated end-of-year reserves to be approximately $51 million, the June 2023 balance meets the Council’s Financial Management Policy requirements and does not impact the five-year rate plan.
MEETING DATE: September 19, 2023
ITEM NO. 9.5(a)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 9.5(a)--Consider Redding Electric Utility's Fiscal Year 2022-23 Financial Report, Industry Activities Update, and Power Content Label.
Nick Zettel, Director of
Redding Electric Utility
Packet Pg. 405
Report to Redding City Council September 13, 2023
Re: 9.5(a)--Electric Utility's Annual Report Page 2
Revenue
Billed retail revenue for the year was $8,657,824 (7.1 percent) above budget, primarily due to weather. August and September were warmer than the previous four years, increasing energy usage from air conditioning demand. In addition, below-normal temperatures and rainy conditions in February and March led to higher-than-expected use from heating and lighting.
Overall, operating revenue for the year came in at $59,265,847 (42.7 percent) above projections.
The primary drivers for increased wholesale revenue were sales into the California Independent System Operator and monthly natural gas sales at index as part of REU’s hedging plan. Net of energy cost, operating revenue was $10,910,634 (15.8 percent) above expectations. Removing the one-time unbudgeted CVPIA Settlement, operating revenue for the year, net of energy costs, would have been $5,006,736 (7.2 percent) below forecast.
Expense
Power Cost (Cost of Energy)
The combined costs for generation, purchases from the Western Area Power Administration, Big Horn Wind Project, contracts, and the spot market were $48,355,213 (69.5 percent) above budget projections for the year. The cost of Redding Power Plant generation was higher than forecast due to an increase in load, the drought’s impact on hydro deliveries resulted in replacement power purchases at elevated prices, a higher price of natural gas, and the inclusion of gas purchases for wholesale energy sales. Due to California's multi-year stretch of dry weather, the previous fiscal year was the worst for hydropower delivery in history. While REU has hedged natural gas costs for expected generation, spot power, and gas purchases were required to compensate for the massive shortfall in hydropower deliveries. The total Cost of Energy increased by $24,235,488 (25.9 percent) year-over-year. Power Cost for the load (Power Cost less Wholesale Sales) increased $8,084,921 year-over-year (12.6 percent) System Operations & Maintenance (O&M)
System O&M costs for the year were $5,174,224 (9.3 percent) below projections. Approximately three-quarters of these savings are attributable to employee vacancies (realized savings). Other factors are the delay of expenditures and activities until the next fiscal year (unrealized savings).
Debt Service and Capital Outlay
Debt service payments and obligations for the year totaled $14,413,877. Capital Expenditures for the year totaled $13,292,383 (61.8 percent spent).
Special Fund Expenditures
Special Fund Expenditures include the expenditures for Public Benefit and Cap-and-Trade Programs, which totaled $5,923,761 (55.9 percent spent) for the fiscal year.
Packet Pg. 406
Report to Redding City Council September 13, 2023
Re: 9.5(a)--Electric Utility's Annual Report Page 3
Electric Utility Unrestricted Cash Balance
The unrestricted cash balance at the end of the year was $49.7 million, representing approximately 148 days of cash. REU’s Financial Management Policy (Council Policy 1414) has a minimum of 75 days of cash and a goal of 150 days of cash.
Director’s Contingency Fund
For the year, $355,270 (71.1 percent) of the REU Director’s Contingency Fund was used primarily to offset inflationary pressures in the Transmission and Distribution Division and increased bank service fees for bill processing.
Power Content Label
The City of Redding’s (City) Annual Power Content Label and Power Source Disclosure are attached. The Power Source Disclosure Program, administered by the California Energy Commission (CEC), requires retail suppliers of electricity to disclose to their customers accurate, reliable, and simple-to-understand information on the sources of energy that are used to provide electric services; this is accomplished through the completion and publication of the annual Power Content Label.
The City’s Power Content Label shows our portfolio included 27.3 percent Eligible Renewable Resources for the calendar year 2022. While the State does not classify large hydroelectric generation (Shasta Dam, etc.) as eligible renewable, our resource mix was 54.6 percent carbonfree.
Before publication and submission, the CEC requires approval of attestation of the report’s accuracy from the City Council. By accepting this Financial Report, the Council attests to the accuracy of the 2022 Power Content Label and permits its submission to the CEC.
Environmental Review
This is not a project defined under the California Environmental Quality Act, and no further action is required.
Council Priority/City Manager Goals
• Budget and Financial Management – “Achieve balanced and stable 10-year Financial Plans for all funds.”
c: Greg Robinett, Finance Director
Attachments
Attachment 1 - Notes on Financial Operating Statement
Attachment 2 - Electric Utility Financial Results for June 2023 Attachment 3 - Electric Utility Financial Dashboard for June 2023 Attachment 4 - Electric Utility Unrestricted Cash Balance June 2023 Attachment 5- Industry Update
Attachment 6 - 2022 COR Power Content Label
Attachment 7 - City of Redding 2022 Power Source Disclosure Packet Pg. 407
Attachment 1
City of Redding Electric Utility
Notes to Financial Report
Notes on Financial Operating Statement
Operating revenues are divided into three revenue elements: Retail Sales are sales of electricity to end-use customers; Wholesale Sales are to customers who resell electricity; Other Revenue includes the sale of services, joint-pole arrangements, interest income, and other miscellaneous revenue generated in the operations of Redding Electric Utility (REU).
Operating Expenses are divided into two expense elements: Power Cost and System O&M.
Cost of Energy summarizes Purchased Power costs. The primary sources of purchased power include Western Area Power Administration deliveries and long-term contracts for Wind Energy through M-S-R. Fuel expenses, purchases from the spot market, and expenses associated with participation in the California Independent System Operator make up the remainder. The Generation and Transmission component comprises power plant variable costs (fuel) and fixed costs (all non-fuel costs), as well as all JPA costs (M-S-R and TANC), except Wind Energy.
The Wholesale Sales and Power Costs budgets are based on known contracts and confirmed resources. Throughout the year, an effort is made to provide the most cost-effective energy supply for our ratepayers. This is often done by buying and selling natural gas or electricity to reduce the overall cost. This could include selling natural gas and replacing it with less expensive electricity than burning the gas in our power plant. It could also include selling energy we have contracted for at one trading hub and buying it at another less expensive one. It could also include maximizing the value of our gas storage facility to purchase natural gas in one month when it is less expensive and use it or sell it in another month. All these transactions benefit our customers but significantly inflate the Wholesale Sales and Cost of Energy numbers over their original budgets. This is because accounting rules require us to record these transactions at their gross revenue and expense amounts and not on the net benefit to the Utility.
System O&M Expenses summarize costs for all other functional groups, i.e., Administration, Customer Services, Engineering, Financial Services, Line, Compliance, and Resources. Special Revenue funds, i.e., Public Benefits and Cap-and-Trade, are shown separately. Debt Service is paid twice per fiscal year, once in December and again in June. Capital Outlay includes currentyear appropriations and unfinished projects approved by Council in prior years.
This financial report provides year-to-date comparisons to the current budget and the same yearto-date results for the prior year. Operating revenues are reported as billed. Costs for energy, other operating expenses, and capital outlay are recorded when paid. For this report, debt payments are spread evenly over the year, giving a more helpful picture of the financial results.
Projections are based on normal weather trends and known industry activity. If actual weather conditions are above or below average for the month or unexpected industry disruption occurs, revenue and expenses will increase or decrease accordingly. REU’s residential and small commercial rate structures are heavily weighted on volumetric charges ($/kWh), and abnormal weather causes more significant variances in net operating results, emphasizing the difference between the rate structure and cost structure.
The recorded results are preliminary and subject to revision until the final audit is complete.
Packet Pg. 408 Attachment: Attachment 1 - Notes on Financial Operating Statement (9.5(a)--Electric Utility's Annual Report) ELECTRIC UTILITY FINANCIAL RESULTS ‐ JUNE 30, 2023
YTD‐Actual YTD‐Budget Variance Variance YTD‐Actual
June June % Value June
Item FY2023 FY2023 FY2023 FY2023 FY2022
Energy
System Load (MWh) 778,980 729,209 6.8% 49,771 755,289 Operating Revenues
Retail Sales 130,952,824 122,295,000 7.1% 8,657,824 123,339,237 Wholesale Sales 45,737,091 9,501,490 381.4% 36,235,601 29,586,524 Miscellaneous Income 21,219,521 6,847,100 209.9% 14,372,421 5,065,975 Total Operating Revenues 197,909,436 138,643,590 42.7% 59,265,847 157,991,735 Operating Expenses
Power Cost
Purchased Power 34,818,378 18,832,777 84.9% 15,985,601 29,330,360 Generation, Transmission and JPA (Variable) 52,623,309 22,409,470 134.8% 30,213,839 33,036,305 Generation A&G and O&M (Fixed) 30,489,030 28,333,257 7.6% 2,155,773 31,328,564 Subtotal Power Cost 117,930,717 69,575,504 69.5% 48,355,213 93,695,229 System O&M
General & Administrative 6,405,207 ‐ 7,891,430 18.8% (1,486,223) 5,766,529 Payment in Lieu of Tax 6,246,800 6,246,800 0.0% 0 5,464,000 Transmission & Distribution 27,993,137 ‐ 30,882,710 9.4% (2,889,573) 27,028,517 Customer & Field Services 10,070,913 ‐ 10,869,340 7.3% (798,427) 9,124,508 Subtotal System O&M 50,716,05 6 ‐ 55,890,280 9.3% (5,174,224) 47,383,553 Total Operating Expenses 168,646,773 $ $ 125,465,784 34.4% 43,180,989 $ $ 141,078,783 Net Operating Revenue 29,262,663 $ $ 13,177,806 122.1% 16,084,857 $ $ 16,912,952 Total Debt Service 14,413,877 $ $ 14,429,140 0% (15,263) $ $ 12,884,485 YTD‐Actual Budget % of Budget Budget YTD‐Actual
June Annual Spent Remaining June
Item FY2023 FY2023 FY2023 FY2023 FY2022
Capital Outlay
Capital Outlay (Revenue Funded) 13,292,383 21,492,320 61.8% 8,199,937 14,472,185 Capital Outlay (Bond Funded)
Total Capital Outlay 13,292,383 $ $ 21,492,320 61.8% 8,199,937 $ $ 14,472,185 Special Fund Expenditures
Public Benefit Programs 2,503,536 3,072,090 81.5% 568,554 3,666,531 Cap‐and‐Trade Programs 3,420,225 7,517,860 45.5% 4,097,635 3,332,599 Total Special Fund Expenditures 5,923,761 $ $ 10,589,950 55.9% 4,666,189 $ $ 6,999,129 Financial Results (4,367,358) $ $ (17,442,847) Council Report
Packet Pg. 409 Attachment: Attachment 2 - Electric Utility Financial Results for June 2023 (9.5(a)--Electric Utility's Annual Report) ELECTRIC UTILITY FINANCIAL DASHBOARD ‐ JUNE 30, 2023
‐0.3
2.1 3.7
4.6 4.8
5.2 4.8
4.3 6.3
6.5 7.7
8.7 (2)
‐
2 4
6 8
10 12
14 16
18 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
$‐Millions
Retail Sales ($‐Millions)
Cummulative Difference 2022 Actual 2023 Actual 2023 Budget 1.94.1 9.7 15.3 16.419.0 25.9 35.039.0 40.2 40.0
43.2 ‐
5 10
15 20
25 30
35 40
45 50
JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
$‐Millions
Operating Expense ($‐Millions)
Cummulative Difference 2022 Actual 2023 Actual 2023 Budget Packet Pg. 410 Attachment: Attachment 3 - Electric Utility Financial Dashboard for June 2023 (9.5(a)--Electric Utility's Annual Report) Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Unrestricted Cash - 2022-23 43.7 45.7 48.4 43.0 43.3 40.6 39.8 36.2 35.0 32.7 32.3 49.7Unrestricted Cash - 2021-22 52.0 57.6 58.4 59.1 54.0 54.7 53.2 52.7 52.9 48.0 44.2 44.9
20.025.030.035.040.045.050.055.060.065.070.0
MILLION $
REU UNRESTRICTED CASH BALANCE
JULY 2021 ‐ JUNE 2023
Packet Pg. 411
Attachment: Attachment 4 - Electric Utility Unrestricted Cash Balance June 2023 (9.5(a)--Electric Utility's City of Redding Electric Utility
Industry Activities Update – September 2023
Federal Legislation Update
In June, the House Energy and Commerce Subcommittee on Energy, Climate, and Grid Security held an in-depth hearing on grid security. Witnesses testified about supply chain disruptions, overreliance on carbon-free energy, state and federal information-sharing protocols that hinder efforts to prevent attacks, and the grid's ability to be restored in the wake of attacks. Federal legislation has been proposed to expedite supply chain issues that could prevent critical substation repairs.
After much delay and concessions, H.R. 3746 – The Fiscal Responsibility Act of 2023 (Federal Budget), was passed, increasing the national debt ceiling and effectively allowing the government to continue spending money until January 2025.
State Legislative Update
Per the State’s constitution, the Legislature passed a “budget” for the upcoming fiscal year; however, this “budget” did not allocate nor direct where to spend dollars. The Legislature, working with the Governor’s Office, will make allocations to specified programs (August/September).
One of the more critical bills that affect the City of Redding (City) utilities is AB 1594. This bill establishes the Medium-Duty and Heavy-Duty- Zero-Emissions Purchasing Assistance Program and would have been very burdensome and costly to all utilities in its original form. In its current amendment status, the legislature removed the 13-year replacement requirement, allowing public agency utilities to purchase replacements for traditional utility-specified vehicles that are at the end of life when needed.
The other amendment to this bill that publicly owned utilities (POUs) wanted to be included considers the highest usage days for vehicles when assessing whether replacement with an electric vehicle would be workable in its place. The Redding Electric Utility (REU) and an overwhelming majority of all POUs wrote letters supporting these amendments.
After adjourning in early July, the Legislature reconvened on August 14th and is considering more than two dozen bills that the City utilities are watching as they have many implications for Redding. With one month left in the session, much work is in front of the legislators.
Packet Pg. 412 Attachment: Attachment 5- Industry Update (9.5(a)--Electric Utility's Annual Report) State Regulatory Update
CARB Considers Possible Amendments to Cap-and-Trade Regulation On June 14th, the California Air Resources Board (CARB) hosted a Joint California-Quebec workshop to discuss potential amendments to each jurisdiction's Cap-and-Trade Regulation.
CARB stated that amendments to California’s program would increase the stringency of the regulation and align it with California’s 2022 Scoping Plan for Achieving Carbon Neutrality.
Formal rulemaking could begin as early as this year.
Cap-and-trade has been a significant component of California’s climate program, generating approximately $30 billion in revenues to reduce carbon emissions across the state. POUs such as REU use some funds to implement energy efficiency and other programs that reduce greenhouse gas emissions while benefitting their communities. Utilities are urging CARB to recognize how critical the funding is for decarbonization efforts and maintaining ratepayer affordability. REU will work with its associations to help inform amendments as the rulemaking process continues.
Packet Pg. 413 Attachment: Attachment 5- Industry Update (9.5(a)--Electric Utility's Annual Report) 2022 POWER CONTENT LABEL
Redding Electric Utility
www.reupower.com
Greenhouse Gas Emissions
Intensity (lbs CO2e/MWh) Energy Resources
Electricity
Portfolio
Name
2022 CA
Power Mix
Eligible Renewable1 27.3% 35.8%
Biomass & Biowaste 0.0% 2.1%
455 422 Geothermal 0.0% 4.7%
Eligible Hydroelectric 4.4% 1.1%
Solar 0.0% 17.0%
Wind 23.0% 10.8%
Coal 0.0% 2.1%
Large Hydroelectric 26.1% 9.2%
Natural Gas 44.8% 36.4%
Nuclear 1.2% 9.2%
Other 0.1% 0.1%
Unspecified Power2 0.5% 7.1%
TOTAL 100.0% 100.0%
Percentage of Retail Sales Covered by
Retired Unbundled RECs3
:
0%
1 The eligible renewable percentage above does not reflect RPS compliance, which is determined using a different methodology. 2
Unspecified power is electricity that has been purchased through open market transactions and is not traceable to a specific generation source. 3
Renewable energy credits (RECs) are tracking instruments issued for renewable generation.
Unbundled renewable energy credits (RECs) represent renewable generation that was not delivered to serve retail sales. Unbundled RECs are not reflected in the power mix or GHG emissions intensities above.
For specific information about this
electricity portfolio, contact:
Redding Electric Utility
530-339-7300
For general information about the
Power Content Label, visit:
https://www.energy.ca.gov/programs-andtopics/programs/power-source-disclosure-program REU Power Mix 2022 CA Utility Average
0 200
400
600
800
1000
REU Power
Mix
2022 CA
Utility
Average
Packet Pg. 414 Attachment: Attachment 6 - 2022 COR Power Content Label (9.5(a)--Electric Utility's Annual Report) 2022 POWER SOURCE DISCLOSURE ANNUAL REPORT
SCHEDULE 1: PROCUREMENTS AND RETAIL SALES
For the Year Ending December 31, 2022
REDDING ELECTRIC UTILITY
REU POWER MIX
Instructions: Enter information about power procurements underlying this electricity portfolio for which your company is filing the Annual Report.
Insert additional rows as needed. All fields in white should be filled out. Fields in grey auto-populate as needed and should not be filled out. For EIA IDs for unspecified power or specified system mixes from asset-controlling suppliers, enter "Unspecified Power", "BPA", or "Tacoma Power" as applicable. For specified procurements of ACS power, use the ACS Procurement Calculator to calculate the resource breakdown comprising the ACS system mix. Procurements of unspecified power must not be entered as line items below; unspecified power will be calculated automatically in cell N9. Unbundled RECs must not be entered on Schedule 1; these products must be entered on Schedule 2. At the bottom portion of the schedule, provide the other electricity end-uses that are not retail sales including, but not limited to transmission and distribution losses or municipal street lighting. Amounts should be in megawatt-hours.
CA 445 21,705 21,705
WAPA - Spring Creek Power Plant Large hydro CA 450 1,064 1,064 WAPA - Trinity Power Plant Laroe hydro CA 451 4,195 4,195 WAPA -Folsom Power Plant Larae hvdro CA 441 11,315 11,315 WAPA - Gianelli Power Plant Larae hvdro CA 448 1,608 1,608 WAPA - JF Carr Power Plant Large hydro CA 442 3,800 3,800 CA 443 4,752
Bonneville Power Administration -ACS Other I SPA I 595
Bonneville Power Administration - ACS Unspecified Power BPA T 3,371 Tacoma Power-ACS Larae hvdro I Tacoma Power 3,539
Tacoma Power -ACS Nuclear I Ta coma Power 234
Tacoma Power -ACS Uns�cified Power Ta coma Power 190
Version: April 2023
712,411
712,411
0 318,917
393,494
21,705
1,064
4,195
11,315
1,608
3,800
595 0.0160
3,371 0.0160 I 54
3,539 0.0203 I 72
234 0.0203 I 5
190 0.0203 I 4
Packet Pg. 415 Attachment: Attachment 7 - City of Redding 2022 Power Source Disclosure (9.5(a)--Electric Utility's Packet Pg. 416
Attachment: Attachment 7 - City of Redding 2022 Power Source Disclosure (9.5(a)--Electric Utility's Annual Report) Version: April 2023
2022 POWER SOURCE DISCLOSURE ANNUAL REPORT
SCHEDULE 3: POWER CONTENT LABEL DATA
For the Year Ending December 31, 2022
REDDING ELECTRIC UTILITY
REU POWER MIX
Instructions: No data input is needed on this schedule. Retail suppliers should use these auto-populated calculations to fill out their Power Content Labels.
Renewable P.rocurements
Biomass & Biowaste
Geothermal
Eligible Hydroelectric
Solar
Wind
Coal
Large Hydroelectric
Natural gas
Nuclear
Other
Unspecified Power
Total
Adjusted Net
Procured (MWh)
194,810
31,224
163,586
185,911
318,917
8,617
595
3,562
712,411
Percent of Total
Retail Sales
27.3%
0.0%
0.0%
4.4%
0.0%
23.0%
0.0%
26.1%
44.8%
1.2%
0.1%
0.5%
100.0%
Total
GHG Emissions
Retail Sales
Intensity
(MWh)
(converted to lbs C02e/MWh)
-
-..m
Percentage
RECs
of Retail Sales Covered by Retired Unbundled -
Packet Pg. 417 Attachment: Attachment 7 - City of Redding 2022 Power Source Disclosure (9.5(a)--Electric Utility's Annual Report)
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Accept an oral update regarding the status of Redding Electric Utility’s resources, including recommendations regarding potential participation in a Carbon Capture Sequestration project, Senate Bill 100, the 2024 Integrated Resource Plan, and the California Independent System Operator’s Extended Day Ahead Market.
MEETING DATE: September 19, 2023
ITEM NO. 9.5(b)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 9.5(b)--Consider oral update regarding status of Redding Electric Utility resources.
Nick Zettel, Director of
Redding Electric Utility
Packet Pg. 418
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Accept oral report regarding the 2023 Community Creek Clean-Up to be held on October 7, 2023, on the Sacramento River Trail, 975 North Market Street, Redding.
MEETING DATE: September 19, 2023
ITEM NO. 9.6(b)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 9.6(b)--Oral report regarding the 2023 Community Creek Clean-Up to be held on October 7, 2023.
Kim Niemer, Community
Services Director
Packet Pg. 419
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Accept the Year End Budget Report for the City of Redding; and adopt Resolution approving and adopting the 96th Amendment to City Budget Resolution No. 2021-078 increasing appropriations by $4,429,640 for Fiscal Year 2022-23.
FiscalImpact
The recommended changes to the General Fund will meet the City Council (Council) directive to maintain a ten percent reserve in the General Fund. The other recommended changes will not reduce reserve levels below those required in the respective funds.
AlternativeAction
The City Council (Council) could choose to reject the report and request additional information. Additionally, the Council could reject or modify the budget resolution.
Background/Analysis
As in the past, the Finance Department has prepared a Mid Cycle Budget Report (attached) for the City Council’s review and consideration. The report focuses primarily on the General Fund but also includes information regarding each of the City of Redding’s (City) Enterprise Funds, i.e., Water, Wastewater, Storm Drain, Redding Electric Utility, Airports, and Solid Waste funds. The report also includes other funds of the City.
General Fund
General Fund revenue for fiscal year ending (FYE) 2022 totals $99,924,149, which is $2,258,149 or 2.3 percent, above staff’s cash flow projection. Total revenue represents 102.3 percent of the annual budget estimate as amended by the Council’s resolution.
MEETING DATE: September 19, 2023
ITEM NO. 9.10(a)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 9.10(a)--Consider City of Redding Year End Budget Review for Fiscal Year Ending 2023 and Resolution approving adjustments.
Greg Robinett, Director of
Finance/City Treasurer
Packet Pg. 420
Report to Redding City Council September 14, 2023
Re: 9.10(a)--Year End Budget Report and Adopt Budget Resolution Page 2 General Fund expenses for FYE 2023 total $114,021,548, which is 84.1 percent of total appropriations. This is $21,621,132, or 16.0 percent, below staff’s cash flow estimate of $135,642,680 for FYE 2023.
Below is a table of expenditure changes being recommended by staff with full details in the attached report.
Department FY 2022-23
City Council $ 29,560
City Manager $ 67,910
City Attorney $ 83,840
Non-Departmental $ 5,540
Finance $ 13,040
Personnel $ 37,900
Development Services $ 1,810
Police $ 917,740
Fire $ 105,920
Community Services $ 111,210
Public Works $ 21,320
Total $ 1,395,790
General Fund Overtime Expense
The General Fund overtime expense for FYE 2023 totals $6,671,341, which is $2,783,221, or
71.6 percent, above overtime appropriations of $3,888,120.
The expenditures year- to- date compared to total budget are listed below, of which, the four largest overtime budgets are Fire, Police, Parks, and Streets:
• The Fire Department had total overtime expenses of $4,250,527 compared to a total overtime budget of $2,328,470;
• The Police Department had total overtime expenses of $2,199,826 compared to a total overtime budget of $1,473,000;
• The Community Services Department had total overtime expenses of $98,602 compared to a total overtime budget of $7,000;
• The Public Works Department had total overtime expenses of $98,996 compared to a total overtime budget of $70,000; and
• All other General Fund Departments had total overtime expenses of $23,390 compared to a total overtime budget of $9,650.
Although some of the aforementioned expenses exceed the budgeted amount there is only one budget increase requested for overtime expenditures. The Fire Department is requesting increased budget funding for overtime; however, the requested amount is much less than the amount listed above due to associated savings in other personnel expenditures which can be used to offset the remaining overtime that is over the originally budgeted amount. All remaining departments have adequate savings in areas such as personnel expenditures and/or additional cross charges to other City departments to offset the excess cost in this expenditure category.
Packet Pg. 421
Report to Redding City Council September 14, 2023
Re: 9.10(a)--Year End Budget Report and Adopt Budget Resolution Page 3 General Fund Reserves
As of the writing of this staff report through June 30, 2023, the General Fund Cash Balance was $25,525,287, or a 24.9 percent reserve. This current cash balance will be adjusted as a result of year-end closing entries. Additionally, this cash balance includes American Rescue Plan Act (ARPA) funding which will be spent as the approved Council ARPA projects are completed. The adjustment to the cash balance will occur prior to the completion of the City’s Annual Comprehensive Financial Report (ACFR).
The difference between the current General Fund Cash Balance figure and the attached General Fund Ten Year Plan is due to the budget basis used in the Ten-Year Plan compared to the financial statements. Staff corrects the cash balance and presents the revised Ten-Year Plan to the Council during the Mid-Year budget update.
Other Funds
The attached report recommends the following changes to other City funds (enterprise, internal service, and capital project fund):
Department FY 2022-23
Airports $ 36,230
Water $ 38,170
Wastewater $ 160,340
Storm Drain $ 4,070
Solid Waste $ 644,050
Electric $ 1,130,320
Total $ 2,013,180
Building Maintenance $ 30,140
Information Technologies $ 20
Fleet $ 807,950
Records $ 3,130
Employer Services $ 6,980
ET/USA $ 5,160
RMU Administration $ 810
Communications $ 60
Reprographics $ 60,440
Volunteer Services $ 38,430
Risk Management $ 65,840
Total $ 1,018,960
RABA $ 540
Successor Housing Agency $ 410
Housing Authority $ 760
Total $ 1,710
Enterprise Funds
Internal Service Funds
Other Funds
Packet Pg. 422
Report to Redding City Council September 14, 2023
Re: 9.10(a)--Year End Budget Report and Adopt Budget Resolution Page 4 Environmental Review
This is not a project defined under the California Environmental Quality Act, and no further action is required.
Council Priority/City Manager Goals
• Budget and Financial Management – “Achieve balanced and stable 10-year Financial Plans for all funds.”
• Communication and Transparency – “Improve the quality of communication with the public and City employees to enhance knowledge and increase transparency to improve public trust.”
Attachments
^Resolution
Year End Budget Update Including Graphs FY 22-23
Packet Pg. 423
Resolution No. 2023 - ____
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDDING THAT Budget Resolution No. 2021-078 be and is hereby amended as follows:
Fiscal Year Ended 2023
Fund Division Description Increase Decrease
111 401 City Council 29,560 -
111 411 City Manager 67,910 -
111 422 City Attorney 83,840 -
111 424 Planning and Building Regulation 680 -
111 425 Finance 13,040 -
111 427 Non-Departmental 5,540 -
111 429 Personnel 37,900 -
111 432 Building & Code Enforcement 900 -
111 434 Planning 230 -
111 441 Police Administration 129,860 -
111 442 Police Field Operations 597,630 -
111 443 Police Investigations 184,550 -
111 444 Police Services 5,700 -
111 461 Fire Administration 60 -
111 462 Fire Suppression 103,630 -
111 463 Fire Prevention 2,230 -
111 501 Engineering 8,140 -
111 511 Streets 13,180 -
111 610 Parks 19,140 -
111 620 Recreation 1,290 -
111 641 Community Services 90,780 -
134 821 Airports 32,590 -
134 824 Benton Airport Operations 3,640 -
142 852 Electric Power Resource 971,240 -
142 853 Electric Distribution 103,250 -
142 854 Electric Energy Services 450 -
142 859 Electric Capital Outlay 49,620 -
142 889 Field Operations 5,760 -
143 861 Water 20 -
A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 96th AMENDMENT TO CITY BUDGET RESOLUTION NO. 2021-078 INCREASING APPROPRIATIONS BY $4,429,640 FOR FISCAL YEAR 2022-23.
96th AMENDMENT TO CITY BUDGET RESOLUTION NO. 2021 -078
Packet Pg. 424 Attachment: ^Resolution (9.10(a)--Year End Budget Report and Adopt Budget Resolution) Resolution No. 2023 - ____
Fiscal Year Ended 2023 (Continued)
Fund Division Description Increase Decrease
143 863 Water Treatment 5,610 -
143 864 Water - System Oper & Maint 32,540 -
145 870 Wastewater Industrial 800 -
145 871 Wastewater Administration 16,650 -
145 872 Wastewater Stillwater 2,170 -
145 874 Wastewater Collection 28,510 -
145 875 Wastewater Clear Creek 112,210 -
147 801 Storm Drainage 4,070 -
149 550 Solid Waste Administration 43,400 -
149 551 Residential 90,420 -
149 552 Commercial 99,920 -
149 553 Roll-off 77,250 -
149 556 Resource Recovery 237,170 -
149 557 Transfer Station 67,340 -
149 558 Hazardous Household Waste 230 -
149 559 Roads and Sweeping 28,320 -
151 895 Information Technology 20 -
153 810 Fleet 807,950 -
154 891 Building Maint. 30,140 -
158 894 Records 3,130 -
160 816 Employer Services 6,980 -
162 807 Municipal Utilities 5,160 -
162 867 USA Elect Tech 810 -
166 899 Communications 60 -
168 893 Reprographics 60,440 -
169 815 Volunteer Services 38,430 -
172 897 Risk Management 65,840 -
193 930 Housing Authority 760 -
200 989 Redding Area Bus Authority 540 -
230 972 City Housing 410 -
96th AMENDMENT TO CITY BUDGET RESOLUTION NO. 2021 -078
Packet Pg. 425 Attachment: ^Resolution (9.10(a)--Year End Budget Report and Adopt Budget Resolution) Resolution No. 2023 - ____
THAT account titles and numbers requiring adjustments by this Resolution are as follows:
Fiscal Year Ended 2023
Decrease (Increase) Fund Balance Use of Funds
Source of
Funds
111 427 01 0001 01 Beginning Balance - $ 1,395,790 $
134 821 01 0001 01 Beginning Balance 36,230
142 851 01 0001 01 Beginning Balance 1,130,320
143 862 01 0001 01 Beginning Balance 38,170
145 870 01 0001 01 Beginning Balance 160,340
147 801 01 0001 01 Beginning Balance 4,070
149 551 01 0001 01 Beginning Balance 644,050
151 895 01 0001 01 Beginning Balance 20
153 810 01 0001 01 Beginning Balance 807,950
154 891 01 0001 01 Beginning Balance 30,140
158 894 01 0001 01 Beginning Balance 3,130
160 816 01 0001 01 Beginning Balance 6,980
162 807 01 0001 01 Beginning Balance 5,970
166 899 01 0001 01 Beginning Balance 60
168 893 01 0001 01 Beginning Balance 60,440
169 815 01 0001 01 Beginning Balance 38,430
172 897 01 0001 01 Beginning Balance 65,840
193 930 01 0001 01 Beginning Balance 760
200 989 01 0001 01 Beginning Balance 540
230 972 01 0001 01 Beginning Balance 410
Expenditures Use of Funds
Source of
Funds
111 401 111 01 Full Time 740
111 401 173 01 Group Insurance 24,790
111 401 2673 01 Council Travel 4,030
111 411 111 01 Full Time 67,910
111 422 151 01 Accrued Pay - Vacation 18,500
111 422 164 01 Accrued Pay - Deferred 19,970
96th AMENDMENT TO CITY BUDGET RESOLUTION NO. 2021 -078
Packet Pg. 426 Attachment: ^Resolution (9.10(a)--Year End Budget Report and Adopt Budget Resolution) Resolution No. 2023 - ____
Fiscal Year Ended 2023 (Continued)
Expenditures (Continued) Use of Funds
Source of
Funds
111 422 111 01 Full Time 45,370
111 425 111 01 Full Time 13,040
111 427 2555 01 Economic Development 5,540
111 429 111 01 Full Time 37,900
111 441 161 01 Accrued Pay - Sick 25,050
111 442 151 01 Accrued Pay - Vacation 139,730
111 442 164 01 Accrued Pay - Deferred 124,610
111 442 165 01 Accrued Pay - Comp Time 41,680
111 442 161 01 Accrued Pay - Sick 140,550
111 443 151 01 Accrued Pay - Vacation 30,370
111 443 161 01 Accrued Pay - Sick 20,290
111 443 165 01 Accrued Pay - Comp Time 131,180
111 444 151 01 Accrued Pay - Vacation 5,700
111 441 2253 01 Professional Services/Consulting 97,860 111 441 2274 01 Vehicle Fuel & Lubricant 6,100
111 442 2274 01 Vehicle Fuel & Lubricant 105,640
111 462 140 01 Overtime 40,670
111 641 111 01 Full Time 90,780
134 821 4581 65 Terminal Loop Design 1,490
134 821 4581 89 ARPA Funding 5,560
134 821 4581 93 Runway 16-34, 12-30 Taxiway Design 21,410 134 824 4581 69 Airport Drainage Study 3,070
134 824 4581 75 Slurry Runway 15-33/Magvar Design 570
142 852 8555 86 Purchase Power - Other 969,830
142 859 3440 01 Underground Conduct & Devices 49,620
145 871 111 01 Full Time 16,500
145 875 111 01 Full Time 108,620
149 550 2112 01 Fixed Reimbursements Public Works 42,040 149 553 2106 01 Fixed Charge Fleet Maintenance 43,420
149 556 2254 01 Specialized Services/Tech 118,010
154 891 111 01 Full Time 27,610
158 894 111 01 Full Time 3,130
168 893 111 01 Full Time 59,300
172 897 111 01 Full Time 65,840
160 816 111 01 Full Time 6,980
169 815 111 01 Full Time 38,430
153 810 2276 01 Vehicle Repairs & Maintenance 805,080
111 424 2106 01 Fixed Charge Fleet Maintenance 680
111 432 2106 01 Fixed Charge Fleet Maintenance 900
111 434 2106 01 Fixed Charge Fleet Maintenance 230
111 441 2106 01 Fixed Charge Fleet Maintenance 850
111 442 2106 01 Fixed Charge Fleet Maintenance 45,420
111 443 2106 01 Fixed Charge Fleet Maintenance 2,710
111 461 2106 01 Fixed Charge Fleet Maintenance 60
111 462 2106 01 Fixed Charge Fleet Maintenance 62,960
96th AMENDMENT TO CITY BUDGET RESOLUTION NO. 2021 -078
Packet Pg. 427 Attachment: ^Resolution (9.10(a)--Year End Budget Report and Adopt Budget Resolution) Resolution No. 2023 - ____
Fiscal Year Ended 2023 (Continued)
Expenditures (Continued) Use of Funds
Source of
Funds
111 463 2106 01 Fixed Charge Fleet Maintenance 2,230
111 501 2106 01 Fixed Charge Fleet Maintenance 8,140
111 511 2106 01 Fixed Charge Fleet Maintenance 13,180
111 610 2106 01 Fixed Charge Fleet Maintenance 19,140
111 620 2106 01 Fixed Charge Fleet Maintenance 1,290
134 821 2106 01 Fixed Charge Fleet Maintenance 4,130
142 852 8933 83 Fixed Charge Fleet Maintenance 1,410
142 853 8933 83 Fixed Charge Fleet Maintenance 103,250
142 854 8933 83 Fixed Charge Fleet Maintenance 450
142 889 2106 01 Fixed Charge Fleet Maintenance 5,760
143 861 2106 01 Fixed Charge Fleet Maintenance 20
143 863 2106 01 Fixed Charge Fleet Maintenance 5,610
143 864 2106 01 Fixed Charge Fleet Maintenance 32,540
145 870 2106 01 Fixed Charge Fleet Maintenance 800
145 871 2106 01 Fixed Charge Fleet Maintenance 150
145 872 2106 01 Fixed Charge Fleet Maintenance 2,170
145 874 2106 01 Fixed Charge Fleet Maintenance 28,510
145 875 2106 01 Fixed Charge Fleet Maintenance 3,590
147 801 2106 01 Fixed Charge Fleet Maintenance 4,070
149 550 2106 01 Fixed Charge Fleet Maintenance 1,360
149 551 2106 01 Fixed Charge Fleet Maintenance 90,420
149 552 2106 01 Fixed Charge Fleet Maintenance 99,920
149 553 2106 01 Fixed Charge Fleet Maintenance 33,830
149 556 2106 01 Fixed Charge Fleet Maintenance 119,160
149 557 2106 01 Fixed Charge Fleet Maintenance 67,340
149 558 2106 01 Fixed Charge Fleet Maintenance 230
149 559 2106 01 Fixed Charge Fleet Maintenance 28,320
151 895 2106 01 Fixed Charge Fleet Maintenance 20
153 810 2106 01 Fixed Charge Fleet Maintenance 2,870
154 891 2106 01 Fixed Charge Fleet Maintenance 2,530
162 807 2106 01 Fixed Charge Fleet Maintenance 5,160
162 867 2106 01 Fixed Charge Fleet Maintenance 810
166 899 2106 01 Fixed Charge Fleet Maintenance 60
168 893 2106 01 Fixed Charge Fleet Maintenance 1,140
193 930 2106 01 Fixed Charge Fleet Maintenance 760
200 989 2106 01 Fixed Charge Fleet Maintenance 540
230 972 2106 01 Fixed Charge Fleet Maintenance 410
$ 4,429,640 4,429,640 $
96th AMENDMENT TO CITY BUDGET RESOLUTION NO. 2021 -078
Packet Pg. 428 Attachment: ^Resolution (9.10(a)--Year End Budget Report and Adopt Budget Resolution) Resolution No. 2023 - ____
THAT the purpose is to increase appropriations by $4,429,640 for fiscal year 2022-2023.
I HEREBY CERTIFY that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council for the City of Redding on the_____day of ____________, 2023 and was duly adopted at said meeting by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
MICHAEL DACQUISTO, Mayor
ATTEST: FORM APPROVAL:
PAMELA MIZE, City Clerk BARRY E. DeWALT, City Attorney
96th AMENDMENT TO CITY BUDGET RESOLUTION NO. 2021 -078
Packet Pg. 429 Attachment: ^Resolution (9.10(a)--Year End Budget Report and Adopt Budget Resolution) Cash Flow
Estimate Actual Actual Actual Estimate Actual Actual Actual Revenue FYE 2023 FYE 2023 FYE 2022 FYE 2021 FYE 2023 FYE 2022 FYE 2021 FYE 2020 Sales tax $33,206,810 $30,257,827 $32,088,786 $30,189,084 $33,206,810 $28,374,570 $30,189,084 $25,859,713 Property tax 25,339,140 26,410,111 24,285,060 22,820,856 25,339,140 23,961,450 22,820,856 21,182,617 Transient Occupancy Tax 7,529,510 7,247,565 8,262,335 5,915,535 7,529,510 5,399,530 5,915,535 5,352,432 Internal Departments 14,319,670 14,237,280 12,992,510 13,090,570 14,319,670 12,992,510 13,090,570 11,537,660 Revenue from Other Governments 2,969,790 5,742,806 15,406,264 2,929,851 2,969,790 4,581,750 2,929,851 4,309,727 Other 14,301,080 16,028,560 17,864,701 14,679,657 14,301,080 13,913,980 14,679,657 16,362,005 Total Revenue $97,666,000 $99,924,149 $110,899,656 $89,625,553 $97,666,000 $89,223,790 $89,625,553 $84,604,154 The above revenue chart excludes transfers
Cash Flow
Estimate Actual Actual Actual Budgeted Actual Actual Actual Expenditures FYE 2023 FYE 2023 FYE 2022 FYE 2021 FYE 2022* FYE 2022 FYE 2021 FYE 2020 Police $46,920,420 $44,694,466 $39,682,218 $35,049,109 $46,920,420 $39,682,218 $35,049,109 $31,641,369 Fire 26,666,000 26,952,570 26,045,242 28,526,091 26,666,000 26,045,242 28,526,091 21,774,444 Public Works 23,370,910 14,469,797 9,511,416 7,221,574 23,370,910 9,511,416 7,221,574 6,889,613 Development Services 7,441,750 5,652,666 5,170,813 5,319,892 7,441,750 5,170,813 5,319,892 4,556,208 Community Services 10,368,920 7,918,709 6,773,247 5,936,020 10,368,920 6,773,247 5,936,020 5,550,231 Other 20,874,680 14,333,343 12,630,296 10,132,220 20,874,680 12,630,296 10,132,220 9,533,422 Total Expenditures $135,642,680 $114,021,551 $99,813,232 $92,184,906 $135,642,680 $99,813,232 $92,184,906 $79,945,287 *Includes carryover amount of $27,524,500 from prior year's budget.
July through June Amounts Total For Fiscal Year
Comparison of General Fund Revenues and Expenditures (Budgetary Basis) Report for the Period July through June, 2023
REVENUE COMPARISON
July through June Amounts Total For Fiscal Year
EXPENDITURE COMPARISON
Packet Pg. 430 Attachment: Year End Budget Update Including Graphs FY 22-23 (9.10(a)--Year End Budget Report and $0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
Sales Tax Property Tax TOT Other Gov. Internal Other
General Fund Revenues Through June 2023
(In Thousands)
Budget
Actual
Prior Year
Packet Pg. 431 Attachment: Year End Budget Update Including Graphs FY 22-23 (9.10(a)--Year End Budget Report and $0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
$40,000
$45,000
$50,000
Police Fire Public Works Development Services Community Services Other Expenditures General Fund Expenditures Through June 2023
(In Thousands)
Budget
Actual
Prior Year
Packet Pg. 432 Attachment: Year End Budget Update Including Graphs FY 22-23 (9.10(a)--Year End Budget Report and Year End Budget Report
APPENDIX A
COMPARATIVE SUMMARY OF GENERAL FUND REVENUES AND
EXPENDITURES
For the Period
July 2022 through June 2023
Packet Pg. 433 Attachment: Year End Budget Update Including Graphs FY 22-23 (9.10(a)--Year End Budget Report and Adopt Budget Resolution) City of Redding – Year End Budget Report
Fiscal Year 2022-23
MID CYCLE BUDGET REPORT
Fiscal Year 2022-23
Packet Pg. 434 Attachment: Year End Budget Update Including Graphs FY 22-23 (9.10(a)--Year End Budget Report and Adopt Budget Resolution) City of Redding – Year End Budget Report
Fiscal Year 2022-23
INTRODUCTION
The Finance Division has completed its year end budget review for fiscal year 2022-2023 and respectfully submits this report for the City Council’s review. This fiscal year ended (FYE) June 30, 2023 budget report is submitted in-lieu of the typical quarterly financial report.1 This report compares actual expenditures and revenues through June 30, 2023, to budget projections (or subsequent revisions, if applicable). The report focuses primarily on the General Fund, but also includes a brief review of revenues and expenditures for each enterprise fund, i.e., the Water, Wastewater, Storm Drainage, Electric, Airport, Solid Waste, and internal service funds. In the interest of time and space, we have not included information regarding all individual internal service funds or special revenue funds; however, staff would be pleased to provide this additional information upon request.
GENERAL FUND
REVENUES
Overview
General Fund revenue as of June 30, 2023, totals $99,924,149 which is $2,258,149 or 2.3 percent above staff’s cash flow projection. Total revenue represents 102.3 percent of the annual budget estimate, as amended by Council resolution. Below is a further discussion of various revenues of the General Fund.
Sales Tax
Sales tax revenue for FYE 2023 totals $30,257,827 or $2,948,983 (8.9 percent) below staff’s amended cash flow estimate of $33,206,810. Staff is not recommending any changes at this time to the sales tax revenue projection. The reductions to sales tax were accounted for as part of the Fiscal Year 2023-24 & 2024-25 Biennial Budget Development. Future quarterly updates will report on how the City is tracking against these projections.
Property Tax
Property tax revenue for FYE 2023, totals $26,410,111 or $1,070,971 (4.2 percent) above staff’s cash flow estimate of $25,339,140. Staff is not recommending any changes at this time to the property tax revenue projection.
Transient Occupancy Tax
Transient Occupancy Tax (TOT) revenue for FYE 2022 totals $7,247,565 or $281,945 (3.7 percent) below staff’s cash flow estimate of $7,529,510. Staff is not recommending any changes at this time to the transient occupancy tax revenue projection.
1Please refer to Appendix A for a detailed summary of General Fund revenues and expenditures.
Packet Pg. 435 Attachment: Year End Budget Update Including Graphs FY 22-23 (9.10(a)--Year End Budget Report and Adopt Budget Resolution) City of Redding – Year End Budget Report
Fiscal Year 2022-23
Other Taxes
Other taxes (Business License Tax, Real Property Transfer Tax, Franchise Tax, and Cannabis Tax) revenue for FYE 2023 totals $4,487,237 or $99,337 (2.3 percent) above staff’s cash flow estimate of $4,387,900.
This includes Cannabis Tax revenue of $1,809,474 for FYE 2023, which was 78,686 (4.3 percent) below staff’s cash flow estimate. Staff is not recommending any changes at this time to the other tax revenue projections.
Revenue from Other Governmental Agencies
Revenue from Other Governmental Agencies total $5,742,806 for FYE 2023 or $2,773,016 (93.4 percent) above staff’s cash flow estimate of $2,969,790. This is due to timing differences of grant funding being received compared to budget.
Revenue from Internal Departments
Revenue from internal departments for FYE 2023 totals $14,319,670 which is the same as staff’s cash flow projection. Revenues from internal departments are trending as expected and no changes to revenues from internal departments are being recommended at this time.
Licenses and Permits
Revenue from licenses and permits for FYE 2023 totals $2,382,731 or $114,891 (5.0 percent) above staff’s cash flow projection of $2,267,840. Staff is not recommending any changes at this time.
Fines and Penalties
Revenue from fines and penalties for FYE 2023 totals $759,822 or $139,188 (15.4 percent) below staff’s cash flow projection of $899,010. Staff is not recommending any changes at this time.
Charges for Current Services
Revenue from charge for current services for FYE 2023 totals $4,605,112 or $1,270,692 (38.1 percent) above staff’s cash flow projection of $3,334,420. Staff is not recommending any changes at this time.
All Other General Fund Revenues
Revenue from all other General Fund revenues total $3,793,658 FYE 2023 or $381,748 (11.2 percent) above staff’s cash flow estimate of $3,411,910. Staff is not recommending any changes at this time.
EXPENDITURES
Overview
General Fund appropriations through June 30, 2023, total $135,642,680 which is an increase of $39,625,380 or 41.3 percent, since the budget was adopted by the City Council on June 15, 2021. Of this increase, $27,524,500 is from carryover from the prior year (primarily relating to grants and projects). A component of Packet Pg. 436 Attachment: Year End Budget Update Including Graphs FY 22-23 (9.10(a)--Year End Budget Report and Adopt Budget Resolution) City of Redding – Year End Budget Report
Fiscal Year 2022-23
these carryovers and the increases are related to the American Rescue Plan Act (ARPA) funding of $18,693,440 of which approximately $14 million was appropriated in the General Fund. The remaining increase is due primarily to increases in grant and grant-like revenues and appropriations.
Police
The Police Department’s budget, including the grant division, totals $46,920,420, or 34.6 percent of total General Fund appropriations. The Police Department has expended $44,694,465 or 95.3 percent of its budget, as of June 30, 2023. There are three budget requests from the Police Department: Vehicle Fuel for $111,740, Legal Fees for $97,860, and Accrued cash outs due to retirements for $659,160.
Fire
The Fire Department’s budget totals $26,666,000, or 19.7 percent of total General Fund appropriations. The Fire Department has expended $26,952,569 or 101.1 percent of its budget, through June 30, 2023. The Fire Department is requesting $40,670 for overages related to overtime costs for the fiscal year.
Public Works
The Public Works Department’s General Fund budget (Public Works Engineering, Transportation and Engineering, and Streets) totals $23,370,910 or 17.2 percent of total General Fund appropriations. The Transportation and Engineering Department’s General Fund has expended $14,469,797 or 61.9 percent of its budget, through June 30, 2023.
Development Services
The Development Services Department’s General Fund budget (Planning, Building, Permit Center, and Engineering & Design) totals $7,441,750 or 5.5 percent of total General Fund appropriations. The Department expended $5,652,665, or 76.0 percent of its budget, through June 30, 2023. Staff is not recommending any changes to the budget at this time.
Community Services
The Community Services Department’s General Fund budget (Recreation, Parks and Community Services Administration) totals $10,368,920, or 7.6 percent of total General Fund appropriations. The department has expended $7,918,709, or 76.4 percent of its budget, through June 30, 2023. Community Services is requesting $90,780 for overages related to personnel increases which were not budgeted for.
Non-Departmental/Debt Service
The budgets for the Non-Departmental, Animal Regulation and Debt Service divisions total $14,319,820, or
10.6 percent of total General Fund appropriations. Expenditures through June 30, 2023 total $7,730,668, or
54.0 percent of the amount budgeted for this purpose. Non-Departmental is requesting $5,540 for overages related to a renegotiated Economic Development contract.
General Government
Packet Pg. 437 Attachment: Year End Budget Update Including Graphs FY 22-23 (9.10(a)--Year End Budget Report and Adopt Budget Resolution) City of Redding – Year End Budget Report
Fiscal Year 2022-23
The current budgets for general government departments and divisions (i.e., City Council, City Clerk, City Treasurer, City Manager, City Attorney, Finance, Purchasing, Personnel and Midtown) total $6,554,860, or
4.8 percent of total General Fund appropriations. These departments and divisions have expended $6,602,675, or 100.1 percent of their budgets, through June 30, 2023. The following departments are requesting additional personnel budget due to the impacts of negotiated raises which were not budgetarily planned for and this is cleaning up those items at fiscal year-end: $67,910 for the City Manager, $13,040 for the Finance Department, $45,370 for the City Attorney, $37,900 for Personnel. Additional, General Government budget requests are as follows: City Attorney for unplanned departure of staff and associated payouts of accrued leave for $38,470, City Council unbudgeted benefit costs of $25,530 and City Council unbudgeted travel costs of $4,030.
Cash Flow Analysis
The attached 10-year plan now projects that the General Fund will end fiscal year 2022-23 with a cash reserve of approximately $21.0 million. The decrease to the cash reserve from prior 10 year plans presented is due primarily from the additional expenditure requests in this report and includes previous budget resolutions adopted by council to increase General Fund appropriations. The primary difference between the current cash balance of approximately $25.5 million and the projected cash balance of $21.0 million has to do with the budget vs actual results of the budget but also American Rescue Plan Act (ARPA) funds, which are included in General Fund cash but may not be fully expended at this time. Another contributing factor has to do with year end closing entries and accruals that are not displayed in the 10-year plan which is a budgetary basis as compared to adjustments that reflect the full accounting process of closing the General Fund Cash. After the completion of the annual audit and the Annual Comprehensive Financial Report staff will amend the beginning cash figure to the appropriate amount.
TEN YEAR PLAN
With the changes outlined above the General Fund Ten Year Plan maintains a ten percent minimum reserve for the entirety of the Ten Year Plan.
ENTERPRISE FUNDS
WATER UTILITY FUND
Expenditures
Appropriations from the Water Utility Fund total $65,402,110. Expenditures through June 30, 2023, total $23,577,081 or 36.0 percent of total appropriations. Expenditures are substantially lower than budget as a result of capital outlay being substantially below their appropriated amount. Most of these funds will be carried over to FYE 2023 to complete the capital projects. Without capital outlay, the Water Utility expended 85.3 percent of its budget. Staff is not recommending any changes to Water Utility Expenditures.
Revenue
Revenue in the Water Utility Fund through June 30, 2023 totals $26,786,793. This level of revenue Packet Pg. 438 Attachment: Year End Budget Update Including Graphs FY 22-23 (9.10(a)--Year End Budget Report and Adopt Budget Resolution) City of Redding – Year End Budget Report
Fiscal Year 2022-23
represents 91.3 percent of the estimate contained in the amended FYE 2022 budget. No changes are being recommended.
WASTEWATER UTILITY FUND
Expenditures
Appropriations from the Wastewater Utility Fund total $70,336,000 through June 30, 2023. Expenditures to date total $34,660,803 or 49.3 percent of total appropriations. The ratio of expenditures to appropriations is low because expenditures related to capital projects are low; however, most of these funds will be carried over to FYE 2023 for completion of the projects. Without capital outlay, the Wastewater Utility expended
96.1 percent of its budget. Staff is requesting and additional $125,120 which is the result of unplanned and unbudgeted negotiated raises which occurred after the budget adoption.
Revenues
Revenue in the Wastewater Utility Fund through June 30, 2023 totals $35,710,375. This level of revenue represents 104.0 percent of the estimate contained in the amended 2023 budget. No changes are being recommended.
STORM DRAINAGE UTILITY
Expenditures
Appropriations from the Storm Drainage Utility Fund total $6,429,410 through June 30, 2023. Expenditures to date total $3,403,462 or 52.9 percent of total appropriations. The ratio of actual expenditures to date to total appropriations is low due to the fact that expenditures associated with several capital projects are low at this point in time. Some of these funds will be carried over to FYE 2023 to complete the projects. Without capital outlay, the Storm Drainage Utility expended 81.6 percent of its FYE 2023 amended budget. No changes are being recommended.
Revenue
Revenue in the Storm Drainage Utility Fund totals $2,368,780 through June 30, 2023. This level of revenue represents 105.1 percent of the estimate contained in the amended FYE 2023 budget. No changes are being recommended.
ELECTRIC UTILITY
Expenditures
Appropriations from the Electric Utility Fund total $177,860,090 through June 30, 2023. Expenditures for FYE 2023 total $203,180,875, or 83.3 percent of total appropriations. Without capital outlay, the Electric Utility expended 87.4 percent of its FYE 2023 amended budget. The Electric Utility is requesting two changes to the budget. The first is for purchased power as a result of the market activity and net amount requested is due to the exposure to the drought in fiscal year 22-23. The second request is completion of Packet Pg. 439 Attachment: Year End Budget Update Including Graphs FY 22-23 (9.10(a)--Year End Budget Report and Adopt Budget Resolution) City of Redding – Year End Budget Report
Fiscal Year 2022-23
infrastructure projects of relocating overhead to underground and is in line with the strategic plan of the Electric Utility.
Revenue
Revenue in the Electric Utility Fund totals $197,909,436 through June 30, 2023. This level of revenue represents 114.1 percent of the estimate contained in the amended FYE 2023 budget. No changes are being recommended.
AIRPORTS FUND
Expenditures
Appropriations from the Airports Fund total $23,010,480. Expenditures total $10,077,754, or 43.8 percent of total appropriations, through June 30, 2023. The ratio of expenditures to appropriations is low because expenditures related to capital projects are low; however, most of these funds will be carried over to FYE 2023 for completion of the projects. Excluding capital outlay, the Airports fund expended 88.5 percent of its FYE 2023 amended budget. The Airports fund is requesting overages for the following projects and amounts: $1,490 for the terminal loop design, $5,560 for grant projects around ARPA funding which there was not adequate ARPA funding available, $21,410 for Runway 16-34, 12-30 Taxiway design project, $3,070 for Airport Drainage study at Benton, and the Slurry and Magvar design for Runway 15-33 at Benton.
Revenues
Revenue in the Airports Fund totals $3,171,594 through June 30, 2023 excluding grant revenue. This level of revenue represents 204.4 percent of the estimate contained in the amended FYE 2023 amended budget.
No changes are being recommended.
SOLID WASTE FUND
Expenditures
Appropriations for the Solid Waste Fund total $31,981,304 for FYE 2023. Expenditures through June 30, 2022 total $25,507,434 or 79.8 percent of total appropriations. Without capital outlay, the Sold Waste Fund expended 99.0 percent of its FYE 2023 amended budget. Staff is recommending three changes to the budgeted funds, first for an unbudgeted increase of $42,040 to the Public Works administrative charges for reimbursement of management costs, $43,420 for unbudgeted fleet charges for an additional truck needed to address additional requests from customers for drop box rentals, and the final request is for $118,010 for sorting of recycling materials costs.
Revenues
Revenue in the Solid Waste Utility Fund totals $24,361,549 through June 30, 2023. This level of revenue represents 101.4 percent of the estimate contained in the amended FYE 2023 budget. No changes are being recommended.
Packet Pg. 440 Attachment: Year End Budget Update Including Graphs FY 22-23 (9.10(a)--Year End Budget Report and Adopt Budget Resolution) City of Redding – Year End Budget Report
Fiscal Year 2022-23
INTERNAL SERVICE FUNDS
All internal service funds are trending as expected, with the following exceptions. Fleet is requesting $805,080 for vehicle repair and maintenance. This is partially due to the increase in costs associated with inflation but also due to the fact that the City added staff in 22-23 and they were able to complete additional work. This request requires additional allocation to all City Departments in order to replenish the cash held by the Fleet Department and there are a variety of requests associated to this change. The following internal service funds are requesting funds due to negotiated raises which were not budgeted for with the original budget adoption: Building Maintenance for $27,610, Records for $3,130, Reprographics for $59,300, Employer Services for $6,980, Risk for $65,840, and Volunteer Services for $38,430. All of these funds have adequate funds available and do not require reallocation to the associated departments.
Packet Pg. 441 Attachment: Year End Budget Update Including Graphs FY 22-23 (9.10(a)--Year End Budget Report and Adopt Budget Resolution) Year End Budget Report
Section One
Actual Revenues Compared to Cash Flow Estimates
Packet Pg. 442 Attachment: Year End Budget Update Including Graphs FY 22-23 (9.10(a)--Year End Budget Report and Adopt Budget Resolution) RVR213A CITY OF REDDING 10:12:57 8/02/2023 CLOSE OF JUNE 2/15/23 Finance Department MONTH OF JUNE 2023
COMPARATIVE SUMMARY OF ACTUAL REVENUES
GENERAL FUNDS
----------------- Current Month ------------------ ------------------ Year to Date ------------------ Monthly Over YTD Over ___________ ___________ ___________ _____ ___________ ___________ ___________ _____ Projection Actual (Under) % Projection Actual (Under) %
GENERAL FUNDTAXES
Property Taxes 177,152 1,078,183 901,031 608.6 25,339,140 26,410,111 1,070,971 104.2Sales Tax-Nondedicated 2,487,541 2,345,700 (141,841) 94.2 33,206,810 30,257,827 (2,948,983) 91.1Transient Occupancy Tax 670,442 557,168 (113,274) 83.1 7,529,510 7,247,565 (281,945) 96.2Viacom Cablevision - - - - 923,540 886,617 (36,923) 96.0Pacific Gas & Electric Co. - - - - 351,200 439,119 87,919 125.0Business License Tax 72,924 65,448 (7,476) 89.7 875,000 924,686 49,686 105.6Real Property Transfer Tax 29,174 41,804 12,630 143.2 350,000 427,341 77,341 122.0Commercial Cultivation Cannabis - - - - 138,160 164,609 26,449 119.1Retail Cannabis Business Tax - 66,652 66,652 - 1,750,000 1,635,189 (114,811) 93.4Other Commercial Cannabis Business Tax - - - * - 9,676 9,676 * ___________ ___________ ___________ _____ ___________ ___________ ___________ _____ Total Taxes 3,437,233 4,154,955 717,722 120.8 70,463,360 68,402,740 (2,060,620) 97.0 ___________ ___________ ___________ _____ ___________ ___________ ___________ _____ LICENSES AND PERMITSAnimal Licenses 3,337 4,643 1,306 139.1 40,000 59,261 19,261 148.1Building Permits 134,868 70,493 (64,375) 52.2 1,618,350 1,393,388 (224,962) 86.0Engineering Encroachment Permit 7,500 10,328 2,828 137.7 90,000 292,005 202,005 324.4Electical Permits 16,361 11,605 (4,756) 70.9 196,200 284,440 88,240 144.9Transportation Permit 775 1,294 519 166.9 9,300 8,712 (588) 93.6Plumbing Permits 9,111 6,342 (2,769) 69.6 109,200 103,571 (5,629) 94.8Mechanical Permit 16,249 21,141 4,892 130.1 194,790 223,619 28,829 114.8Engineering Grading Permits 837 - (837) 0.0 ___________ ___________ ___________ _____ ___________ ___________ ___________ _____ 10,000 17,735 7,735 177.3 Total Licenses and Permits 189,038 125,846 (63,192) 66.5 2,267,840 2,382,731 114,891 105.0 ___________ ___________ ___________ _____ ___________ ___________ ___________ _____ FINES, FORFEITS, AND PENALTIES Traffic Safety Fines 189,074 64,231 (124,843) 33.9 797,310 948,745 151,435 118.9Code Enforcement Fines 12,174 20,373 8,199 167.3 146,000 1,729,489 1,583,489 184.5Other Fines & Fees 4,424 4,021 (403) 90.8 53,000 80,860 27,860 152.5Cannabis Delinquency Penalty - - - * - 28,798 28,798 * ___________ ___________ ___________ _____ ___________ ___________ ___________ _____ Total Fines, Forfeits & Penalties 205,672 88,625 (117,047) 43.0 996,310 2,787,892 1,791,582 279.8 ___________ ___________ ___________ _____ ___________ ___________ ___________ _____ REVENUE FROM INTERNAL DEPARTMENTSFixed Reimbursements 421,833 421,818 (15) 99.9 5,061,820 5,061,820 - 100.0Fixed Reimbursement Public Works Admin 76,323 69,452 (6,871) 90.9 915,810 833,420 (82,390) 91.0Fixed Reimbursement NDPES 38,820 38,811 (9) 99.9 465,730 465,730 - 100.0In-lieu Payment from 821--Muni Airport 20,424 20,417 (7) 99.9 245,000 245,000 - 100.0In-Lieu Payment from Division 854-Electric 520,574 520,567 (7) 99.9 6,246,800 6,246,800 - 100.0advances from internal department - 1,384,510 1,384,510 - 1,384,510 1,384,510 - 100.0 ___________ ___________ ___________ _____ ___________ ___________ ___________ _____ Total Revenue from Internal Departments 1,077,974 2,455,575 1,377,601 227.7 14,319,670 14,237,280 (82,390) 99.4 ___________ ___________ ___________ _____ ___________ ___________ ___________ _____ * Unbudgeted revenue 1 Packet Pg. 443
Attachment: Year End Budget Update Including Graphs FY 22-23 (9.10(a)--Year End Budget Report and RVR213A CITY OF REDDING 10:12:57 8/02/2023 CLOSE OF JUNE 2/15/23 Finance Department MONTH OF JUNE 2023
COMPARATIVE SUMMARY OF ACTUAL REVENUES
GENERAL FUNDS
(continued)
----------------- Current Month ------------------ ------------------ Year to Date ------------------ Monthly Over YTD Over ___________ ___________ ___________ _____ ___________ ___________ ___________ _____ Projection Actual (Under) % Projection Actual (Under) %
GENERAL FUNDREVENUE FROM OTHER GOVERMENTAL AGENCIES
State Grant Operating for General Gov't 91,160 (8,450) (99,610) 9.2 488,120 218,622 (269,498) 44.7Federal Grant-Operating-General Gov't 20,990 2,540,268 2,519,278 102.2 705,800 2,797,798 2,091,998 396.4Shasta County Grant - Operating - Police 19,619 8,419 (11,200) 42.9 272,180 109,743 (162,437) 40.3SHASTA CO OPERATING REIMB-POLICE - - - - 65,000 80,721 15,721 124.1State Reimbursement - 9,000 9,000 * - 918,185 918,185 *STATE LEGISLATIVE REVENUE OPERATING-POLICE 296,900 296,893 (7) 99.9 296,900 293,031 (3,869) 98.6Reimbursement of Mandated Costs 4,750 - (4,750) 0.0 57,000 101,535 44,535 178.1POST Grant - Operating - Police 4,750 16,273 11,523 342.5 57,000 133,207 76,207 233.6Home Owner Property Tax Relief 12,750 21,554 8,804 169.0 153,000 143,696 (9,304) 93.9Motor Vehicle In-Lieu Tax - - - - 45,000 96,184 51,184 213.7School District Contrib-Operating-Police 22,333 12,038 (10,295) 53.9 577,800 577,800 - 100.0Redding Rancheria Payment 10,162 - (10,162) 0.0 121,900 121,899 (1) 99.9Contribution RABA - Operating - Police 2,087 2,083 (4) 99.8 25,000 25,000 - 100.0Buckeye Fire Service Dist-Operating-Fire - - - * - 5,000 5,000 *Buckeye Fire District - Capital - Fire - - - - 80,090 80,087 (3) 99.9SHASCOM - Payroll 2,087 - (2,087) 0.0 25,000 40,298 15,298 161.1 ___________ ___________ ___________ _____ ___________ ___________ ___________ _____ Total Revenue - Other Government Agencies 487,588 2,898,078 2,410,490 594.3 2,969,790 5,742,806 2,773,016 193.3 ___________ ___________ ___________ _____ ___________ ___________ ___________ _____ OTHER REVENUESLate Fees 141,674 158,156 16,482 111.6 1,700,000 1,629,396 (70,604) 95.8Contributions - Operating - General Gov't 42,785 - (42,785) 0.0 312,050 141,603 (170,447) 45.3Compensation - Loss & Property Damage - (5,079) (5,079) - 34,500 74,568 40,068 216.1Miscellaneous Receipts 45,329 52,283 6,954 115.3 392,100 623,698 231,598 159.0Reimbursement 22,527 - (22,527) 0.0 270,280 286,522 16,242 106.0 ___________ ___________ ___________ _____ ___________ ___________ ___________ _____ Total Other Revenues 252,315 205,360 (46,955) 81.3 2,708,930 2,755,787 46,857 101.7 ___________ ___________ ___________ _____ ___________ ___________ ___________ _____ CHARGES FOR CURRENT SERVICESPlanning Permits (Subdivisions) 41,156 97,301 56,145 236.4 493,740 598,480 104,740 121.2Building Plan - Record Fees 1,542 1,844 302 119.5 18,460 27,058 8,598 146.5Building Plan - Check Fees 47,335 79,117 31,782 167.1 567,910 753,547 185,637 132.6Fees for Outside Plan Checks 95 - (95) 0.0 1,140 - (1,140) 0.0Plan Check Fees - Fire Department 6,250 8,847 2,597 141.5 75,000 108,535 33,535 144.7Engineering Land Development Fees 8,337 15,472 7,135 185.5 100,000 409,651 309,651 409.6Technology Surcharge 10,136 43,656 33,520 430.7 121,610 249,180 127,570 204.9Cannabis Application & Permit Fees 39,580 105,708 66,128 267.0 474,850 770,570 295,720 162.2Sale of Publications 13 - (13) 0.0 90 226 136 251.1Animal Shelter Fees 587 353 (234) 60.1 7,000 5,536 (1,464) 79.0Inspection Fees 249 - (249) 0.0 2,900 3,432 532 118.3Fingerprint Fees 837 782 (55) 93.4 10,000 7,390 (2,610) 73.9Fire Permits & Fees 24,174 145 (24,029) .5 290,000 96,827 (193,173) 33.3 * Unbudgeted revenue
2 Packet Pg. 444
Attachment: Year End Budget Update Including Graphs FY 22-23 (9.10(a)--Year End Budget Report and RVR213A CITY OF REDDING 10:12:57 8/02/2023 CLOSE OF JUNE 2/15/23 Finance Department MONTH OF JUNE 2023
COMPARATIVE SUMMARY OF ACTUAL REVENUES
GENERAL FUNDS
(continued)
----------------- Current Month ------------------ ------------------ Year to Date ------------------ Monthly Over YTD Over ___________ ___________ ___________ _____ ___________ ___________ ___________ _____ Projection Actual (Under) % Projection Actual (Under) %
GENERAL FUNDCHARGES FOR CURRENT SERVICES
DUI - Emergency Response 6,161 280 (5,881) 4.5 73,800 107,299 33,499 145.3Swimming Pool Receipts 13,390 32,200 18,810 240.4 160,570 111,214 (49,356) 69.2RAC Swim Shop / Rental 3,250 1,974 (1,276) 60.7 39,000 21,317 (17,683) 54.6RAC Admission 10,517 40,034 29,517 380.6 126,160 103,554 (22,606) 82.0RAC Swim Team 1,059 - (1,059) 0.0 12,620 6,554 (6,066) 51.9Swimming Pool Concession 5,264 15,389 10,125 292.3 63,080 48,226 (14,854) 76.4Other Charges & Fees 12,306 3,104 (9,202) 25.2 142,630 670,392 527,762 470.0Recreation Sports 46,189 (3,958) (50,147) 8.5 553,960 470,920 (83,040) 85.0Ticket Surcharge on Ticket Sales - 35,204 35,204 * - 35,204 35,204 *INVESTMENT/BANK CHARGE HOLDING ACCT - (340,738) (340,738) * - - - *Bad Debt Writeoff (8,123) (611,475) (603,352) 527.6 (97,300) (2,028,070) (1,930,770) 84.3 ___________ ___________ ___________ _____ ___________ ___________ ___________ _____ Total Charges for Current Services 270,304 (474,761) (745,065) 175.6 3,237,220 2,577,042 (660,178) 79.6 ___________ ___________ ___________ _____ ___________ ___________ ___________ _____ REVENUE FROM THE USE OF MONEY & PROPERTYRental - Land or Facility 42,690 125,679 82,989 294.3 512,170 583,663 71,493 113.9SHASCOM Base Rent - Police Portion 6,062 - (6,062) 0.0 72,700 74,479 1,779 102.4Investment Income 9,847 61,559 51,712 625.1 118,010 379,123 261,113 321.2Fiscal Agent Investment Income - 1 1 * - 606 606 * ___________ ___________ ___________ _____ ___________ ___________ ___________ _____ Total Revenue - Use of Money & Property 58,599 187,239 128,640 319.5 702,880 1,037,871 334,991 147.6 ___________ ___________ ___________ _____ ___________ ___________ ___________ _____ TOTAL GENERAL FUND 5,978,723 9,640,917 3,662,194 161.2 97,666,000 99,924,149 2,258,149 102.3 =========== =========== =========== ===== =========== =========== =========== ===== RVR213A 10:12:57 8/02/2023 3 Packet Pg. 445
Attachment: Year End Budget Update Including Graphs FY 22-23 (9.10(a)--Year End Budget Report and Year End Budget Report
Section Two
Comparative Summary of Actual Revenues
Packet Pg. 446 Attachment: Year End Budget Update Including Graphs FY 22-23 (9.10(a)--Year End Budget Report and Adopt Budget Resolution) RVR213B CITY OF REDDING 10:12:57 8/02/2023 CLOSE OF JUNE 2/15/23 Finance Department MONTH OF JUNE 2023
COMPARATIVE SUMMARY OF ACTUAL REVENUES
GENERAL FUNDS
------------------ Budget Year -------------------
Budget Over ___________ ___________ ___________ _____ As Amended Actual (Under) %
GENERAL FUNDTAXES
Property Taxes 25,339,140 26,410,111 1,070,971 104.2Sales Tax-Nondedicated 33,206,810 30,257,827 (2,948,983) 91.1Transient Occupancy Tax 7,529,510 7,247,565 (281,945) 96.2Viacom Cablevision 923,540 886,617 (36,923) 96.0Pacific Gas & Electric Co. 351,200 439,119 87,919 125.0Business License Tax 875,000 924,686 49,686 105.6Real Property Transfer Tax 350,000 427,341 77,341 122.0Commercial Cultivation Cannabis 138,160 164,609 26,449 119.1Retail Cannabis Business Tax 1,750,000 1,635,189 (114,811) 93.4Other Commercial Cannabis Business Tax - 9,676 9,676 * ___________ ___________ ___________ _____ Total Taxes 70,463,360 68,402,740 (2,060,620) 97.0 ___________ ___________ ___________ _____ LICENSES AND PERMITSAnimal Licenses 40,000 59,261 19,261 148.1Building Permits 1,618,350 1,393,388 (224,962) 86.0Engineering Encroachment Permit 90,000 292,005 202,005 324.4Electical Permits 196,200 284,440 88,240 144.9Transportation Permit 9,300 8,712 (588) 93.6Plumbing Permits 109,200 103,571 (5,629) 94.8Mechanical Permit 194,790 223,619 28,829 114.8Engineering Grading Permits 10,000 17,735 7,735 177.3 ___________ ___________ ___________ _____ Total Licenses and Permits 2,267,840 2,382,731 114,891 105.0 ___________ ___________ ___________ _____ FINES, FORFEITS, AND PENALTIESTraffic Safety Fines 797,310 948,745 151,435 118.9Code Enforcement Fines 146,000 1,729,489 1,583,489 184.5Other Fines & Fees 53,000 80,860 27,860 152.5Cannabis Delinquency Penalty - 28,798 28,798 * ___________ ___________ ___________ _____ Total Fines, Forfeits & Penalties 996,310 2,787,892 1,791,582 279.8 ___________ ___________ ___________ _____ REVENUE FROM INTERNAL DEPARTMENTSFixed Reimbursements 5,061,820 5,061,820 - 100.0Fixed Reimbursement Public Works Admin 915,810 833,420 (82,390) 91.0Fixed Reimbursement NDPES 465,730 465,730 - 100.0In-lieu Payment from 821--Muni Airport 245,000 245,000 - 100.0In-Lieu Payment from Division 854-Electric 6,246,800 6,246,800 - 100.0advances from internal department 1,384,510 1,384,510 - 100.0 ___________ ___________ ___________ _____ Total Revenue from Internal Departments 14,319,670 14,237,280 (82,390) 99.4 ___________ ___________ ___________ _____ * Unbudgeted revenue 1 Packet Pg. 447
Attachment: Year End Budget Update Including Graphs FY 22-23 (9.10(a)--Year End Budget Report and RVR213B CITY OF REDDING 10:12:57 8/02/2023 CLOSE OF JUNE 2/15/23 Finance Department MONTH OF JUNE 2023
COMPARATIVE SUMMARY OF ACTUAL REVENUES
GENERAL FUNDS
(continued)
------------------ Budget Year -------------------
Budget Over ___________ ___________ ___________ _____ As Amended Actual (Under) %
GENERAL FUNDREVENUE FROM OTHER GOVERMENTAL AGENCIES
State Grant Operating for General Gov't 488,120 218,622 (269,498) 44.7Federal Grant-Operating-General Gov't 705,800 2,797,798 2,091,998 396.4Shasta County Grant - Operating - Police 272,180 109,743 (162,437) 40.3SHASTA CO OPERATING REIMB-POLICE 65,000 80,721 15,721 124.1State Reimbursement - 918,185 918,185 *STATE LEGISLATIVE REVENUE OPERATING-POLICE 296,900 293,031 (3,869) 98.6Reimbursement of Mandated Costs 57,000 101,535 44,535 178.1POST Grant - Operating - Police 57,000 133,207 76,207 233.6Home Owner Property Tax Relief 153,000 143,696 (9,304) 93.9Motor Vehicle In-Lieu Tax 45,000 96,184 51,184 213.7School District Contrib-Operating-Police 577,800 577,800 - 100.0Redding Rancheria Payment 121,900 121,899 (1) 99.9Contribution RABA - Operating - Police 25,000 25,000 - 100.0Buckeye Fire Service Dist-Operating-Fire - 5,000 5,000 *Buckeye Fire District - Capital - Fire 80,090 80,087 (3) 99.9SHASCOM - Payroll 25,000 40,298 15,298 161.1 ___________ ___________ ___________ _____ Total Revenue - Other Government Agencies 2,969,790 5,742,806 2,773,016 193.3 ___________ ___________ ___________ _____ OTHER REVENUESLate Fees 1,700,000 1,629,396 (70,604) 95.8Contributions - Operating - General Gov't 312,050 141,603 (170,447) 45.3Compensation - Loss & Property Damage 34,500 74,568 40,068 216.1Miscellaneous Receipts 392,100 623,698 231,598 159.0Reimbursement 270,280 286,522 16,242 106.0 ___________ ___________ ___________ _____ Total Other Revenues 2,708,930 2,755,787 46,857 101.7 ___________ ___________ ___________ _____ CHARGES FOR CURRENT SERVICESPlanning Permits (Subdivisions) 493,740 598,480 104,740 121.2Building Plan - Record Fees 18,460 27,058 8,598 146.5Building Plan - Check Fees 567,910 753,547 185,637 132.6Fees for Outside Plan Checks 1,140 - (1,140) 0.0Plan Check Fees - Fire Department 75,000 108,535 33,535 144.7Engineering Land Development Fees 100,000 409,651 309,651 409.6Technology Surcharge 121,610 249,180 127,570 204.9Cannabis Application & Permit Fees 474,850 770,570 295,720 162.2Sale of Publications 90 226 136 251.1Animal Shelter Fees 7,000 5,536 (1,464) 79.0Inspection Fees 2,900 3,432 532 118.3Fingerprint Fees 10,000 7,390 (2,610) 73.9Fire Permits & Fees 290,000 96,827 (193,173) 33.3 * Unbudgeted revenue
2 Packet Pg. 448
Attachment: Year End Budget Update Including Graphs FY 22-23 (9.10(a)--Year End Budget Report and RVR213B CITY OF REDDING 10:12:57 8/02/2023 CLOSE OF JUNE 2/15/23 Finance Department MONTH OF JUNE 2023
COMPARATIVE SUMMARY OF ACTUAL REVENUES
GENERAL FUNDS
(continued)
------------------ Budget Year -------------------
Budget Over ___________ ___________ ___________ _____ As Amended Actual (Under) %
GENERAL FUNDCHARGES FOR CURRENT SERVICES
DUI - Emergency Response 73,800 107,299 33,499 145.3Swimming Pool Receipts 160,570 111,214 (49,356) 69.2RAC Swim Shop / Rental 39,000 21,317 (17,683) 54.6RAC Admission 126,160 103,554 (22,606) 82.0RAC Swim Team 12,620 6,554 (6,066) 51.9Swimming Pool Concession 63,080 48,226 (14,854) 76.4Other Charges & Fees 142,630 670,392 527,762 470.0Recreation Sports 553,960 470,920 (83,040) 85.0Ticket Surcharge on Ticket Sales - 35,204 35,204 *INVESTMENT/BANK CHARGE HOLDING ACCT - - - *Bad Debt Writeoff (97,300) (2,028,070) (1,930,770) 84.3 ___________ ___________ ___________ _____ Total Charges for Current Services 3,237,220 2,577,042 (660,178) 79.6 ___________ ___________ ___________ _____ REVENUE FROM THE USE OF MONEY & PROPERTYRental - Land or Facility 512,170 583,663 71,493 113.9SHASCOM Base Rent - Police Portion 72,700 74,479 1,779 102.4Investment Income 118,010 379,123 261,113 321.2Fiscal Agent Investment Income - 606 606 * ___________ ___________ ___________ _____ Total Revenue - Use of Money & Property 702,880 1,037,871 334,991 147.6 ___________ ___________ ___________ _____ TOTAL GENERAL FUND 97,666,000 99,924,149 2,258,149 102.3 =========== =========== =========== ===== RVR213B 10:12:57 8/02/2023 3 Packet Pg. 449
Attachment: Year End Budget Update Including Graphs FY 22-23 (9.10(a)--Year End Budget Report and Year End Budget Report
Section Three
Actual Expenditures Compared to Cash Flow Estimates
Packet Pg. 450 Attachment: Year End Budget Update Including Graphs FY 22-23 (9.10(a)--Year End Budget Report and Adopt Budget Resolution) EXR214 CITY OF REDDING 10:06:20 8/02/2023 CLOSE OF JUNE 2/15/23 Finance Department MONTH OF JUNE 2023
ACTUAL EXPENDITURES COMPARED TO CASH FLOW ESTIMATES PAGE 1 GENERAL FUND ----------------- Current Month ------------------ ------------------ Year to Date ------------------ Monthly Over YTD Over
___________ ___________ ___________ _____ ___________ ___________ ___________ _____ Projection Actual (Under) % Projection Actual (Under) % CITY COUNCIL 15,132 18,942 3,810 125.1 180,080 212,039 31,959 117.7 CITY CLERK 83,868 52,426 (31,442) 62.5 984,330 953,080 (31,250) 96.8 CITY MANAGER 116,929 26,780 (90,149) 22.9 1,255,160 1,179,083 (76,077) 93.9 CITY TREASURER 63,783 101,502 37,719 159.1 712,630 659,728 (52,902) 92.5 CITY ATTORNEY 43,641 (21,062) (64,703) 48.2 380,150 456,809 76,659 120.1 CODE ENFORCEMENT 84,822 198,256 113,434 233.7 949,200 763,406 (185,794) 80.4 FINANCE AND ACCOUNTING 156,389 (50,302) (206,691) 32.1 1,765,500 1,853,084 87,584 104.9 NON DEPARTMENTAL 873,793 517,634 (356,159) 59.2 10,716,390 4,140,433 (6,575,957) 38.6 PURCHASING 57,183 58,550 1,367 102.3 639,810 616,776 (23,034) 96.3 PERSONNEL 57,948 39,258 (18,690) 67.7 637,200 672,076 34,876 105.4 PERMIT CENTER 71,637 (40,627) (112,264) 56.7 785,690 799,380 13,690 101.7 BUILDING & CODE ENFORCEMENT 263,480 122,881 (140,599) 46.6 2,734,490 2,097,520 (636,970) 76.7 PLANNING 243,393 178,351 (65,042) 73.2 2,972,370 1,992,360 (980,010) 67.0 POLICE - ADMINISTRATION 308,150 357,623 49,473 116.0 3,631,690 3,903,276 271,586 107.4 POLICE - FIELD OPERATIONS 2,983,846 4,050,901 1,067,055 135.7 31,762,460 29,443,467 (2,318,993) 92.6 POLICE - INVESTIGATIONS 468,276 645,096 176,820 137.7 5,233,390 5,985,825 752,435 114.3 POLICE - SERVICES DIVISION 359,701 246,844 (112,857) 68.6 4,674,900 4,258,239 (416,661) 91.0 POLICE INFORMATION TECHNOLOGY STAFF 6,165 (30,912) (37,077) 501.4 (22,500) - 22,500 0.0 POLICE GRANTS 476,740 344,437 (132,303) 72.2 1,640,480 1,103,659 (536,821) 67.2 ANIMAL REGULATION 77,428 82,632 5,204 106.7 968,400 968,029 (371) 99.9 FIRE - ADMINISTRATION 170,695 193,673 22,978 113.4 1,891,070 1,921,938 30,868 101.6 FIRE - SUPPRESSION 2,386,269 2,058,407 (327,862) 86.2 23,464,950 23,659,750 194,800 100.8 FIRE - PREVENTION 114,373 131,017 16,644 114.5 1,309,980 1,370,882 60,902 104.6 PUBLIC WORKS-ENGINEERING 196,625 222,015 25,390 112.9 1,787,380 1,270,669 (516,711) 71.0 ENGINEERING AND DESIGN 17,303 102,144 84,841 590.3 211,930 532,787 320,857 251.3 TRANSPORTATION/ENGINEERING 2,577 (69,117) (71,694) 682.0 (10,550) - 10,550 0.0 STREETS-GENERAL AND ADMINISTRATIVE 407,660 504,784 97,124 123.8 4,962,060 4,529,197 (432,863) 91.2 STREETS-CONSTRUCTION CAPITAL OUTLAY 847,374 381,463 (465,911) 45.0 16,420,090 8,137,144 (8,282,946) 49.5 PARKS 717,268 281,940 (435,328) 39.3 6,738,340 4,647,213 (2,091,127) 68.9 RECREATION 255,761 431,153 175,392 168.5 2,837,130 2,479,507 (357,623) 87.3 COMMUNITY SERVICES ADMINISTRATIVE DIVISION 72,341 74,203 1,862 102.5 793,450 791,989 (1,461) 99.8 MIDTOWN MALL 6,781 306 (6,475) 4.5 13,900 4,559 (9,341) 32.7 GENERAL FUND DEBT SERVICE 712 - (712) 0.0 2,621,130 2,617,647 (3,483) 99.8 ___________ ___________ ___________ _____ ___________ ___________ ___________ _____ Total - General Government 12,008,043 11,211,198 (796,845) 93.3 135,642,680 114,021,551 (21,621,129) 84.0 =========== =========== =========== ===== =========== =========== =========== ===== EXR214 10:06:20 8/02/2023
Packet Pg. 451 Attachment: Year End Budget Update Including Graphs FY 22-23 (9.10(a)--Year End Budget Report and Adopt Budget Resolution) Year End Budget Report
Section Four
Actual Expenditures Compared to Budget
Packet Pg. 452 Attachment: Year End Budget Update Including Graphs FY 22-23 (9.10(a)--Year End Budget Report and Adopt Budget Resolution) EXR58 CITY OF REDDING 10:06:43 8/02/23 CLOSE OF JUNE 2/15/23 Finance Department MONTH OF JUNE 2023
ACTUAL EXPENDITURES COMPARED TO BUDGET PAGE 1
GENERAL FUND
Budget Prior Year Current Year-to-Date Encumbrances Unencumbered % ______________ ______________ ______________ ______________ ______________ ______________ _________ As Amended Appropriations Expenditures Expenditures Outstanding Balance Obligated CITY COUNCIL 180,080.00 - 18,941.61 212,038.60 - ( 31,958.60) 117.7 CITY CLERK 932,010.00 52,320.00 52,425.92 953,080.41 162.42 31,087.17 96.8 CITY MANAGER 1,254,390.00 770.00 26,780.33 1,179,082.68 - 76,077.32 93.9 CITY TREASURER 710,030.00 2,600.00 101,501.51 659,727.67 - 52,902.33 92.5 CITY ATTORNEY 380,150.00 - ( 21,061.98) 456,809.49 1,262.24 ( 77,921.73) 120.4 CODE ENFORCEMENT 852,660.00 96,540.00 198,255.77 763,406.43 - 185,793.57 80.4 FINANCE AND ACCOUNTING 1,726,600.00 38,900.00 ( 50,301.57) 1,853,084.26 5,562.00 ( 93,146.26) 105.2 NON DEPARTMENTAL 4,591,280.00 6,125,110.00 517,634.37 4,140,433.30 1,871,071.00 4,704,885.70 56.0 PURCHASING 639,810.00 - 58,550.10 616,775.63 - 23,034.37 96.3 PERSONNEL 637,200.00 - 39,258.40 672,075.82 - ( 34,875.82) 105.4 PERMIT CENTER 780,670.00 5,020.00 ( 40,626.76) 799,379.54 - ( 13,689.54) 101.7 BUILDING & CODE ENFORCEMENT 2,497,020.00 237,470.00 122,881.46 2,097,519.75 176,769.27 460,200.98 83.1 PLANNING 2,095,390.00 876,980.00 178,350.54 1,992,359.59 136,273.01 843,737.40 71.6 POLICE-ADMINISTRATION 3,510,750.00 120,940.00 357,623.04 3,903,276.06 20,058.70 ( 291,644.76) 108.0 POLICE-FIELD OPERATIONS 28,237,590.00 3,524,870.00 4,050,900.62 29,443,466.87 75,014.05 2,243,979.08 92.9 POLICE-INVESTIGATIONS 5,172,320.00 61,070.00 645,095.94 5,985,825.14 - ( 752,435.14) 114.3 POLICE-SERVICES DIVISION 4,667,840.00 7,060.00 246,844.14 4,258,238.54 5,431.29 411,230.17 91.2 POLICE I/T STAFF ( 22,500.00) - ( 30,912.11) - - ( 22,500.00) 0.0 POLICE GRANTS 1,264,050.00 376,430.00 344,436.76 1,103,658.88 1,149.72 535,671.40 67.3 ANIMAL REGULATION 968,400.00 - 82,631.58 968,029.30 - 370.70 99.9 FIRE-ADMINISTRATION 1,841,970.00 49,100.00 193,672.97 1,921,937.68 - ( 30,867.68) 101.6 FIRE-SUPPRESSION 22,980,980.00 483,970.00 2,058,406.87 23,659,749.64 254,458.45 ( 449,258.09) 101.9 FIRE-PREVENTION 1,287,320.00 22,660.00 131,017.10 1,370,881.88 19,929.23 ( 80,831.11) 106.1 P/W-ENGINEERING 1,655,770.00 131,610.00 222,014.68 1,270,668.80 55,913.97 460,797.23 74.2 ENGINEERING AND DESIGN 211,580.00 350.00 102,143.71 532,786.81 1,937.64 ( 322,794.45) 252.3 TRANSPORTATION/ENGINEERING ( 10,550.00) - ( 69,117.00) - - ( 10,550.00) 0.0 STREETS - GENERAL & ADM 4,459,470.00 502,590.00 504,783.60 4,529,197.21 234,721.98 198,140.81 96.0 STREETS - CONSTRUCTION 7,016,530.00 9,403,560.00 381,463.15 8,137,144.00 2,990,352.63 5,292,593.37 67.7 PARKS 1,491,700.00 5,246,640.00 281,940.05 4,647,212.69 236,038.46 1,855,088.85 72.4 RECREATION 2,716,030.00 121,100.00 431,153.07 2,479,507.08 - 357,622.92 87.3 COMMUNITY SERVICES ADMIN DIV. 770,100.00 23,350.00 74,202.78 791,988.84 18,771.19 ( 17,310.03) 102.1 MIDTOWN MALL 410.00 13,490.00 306.11 4,558.83 - 9,341.17 32.7 GENERAL FUND DEBT SERVICE 2,621,130.00 - - 2,617,646.92 - 3,483.08 99.8 ______________ ______________ ______________ ______________ ______________ ______________ _____ Total - General Government 108,118,180.00 27,524,500.00 11,211,196.76 114,021,548.34 6,104,877.25 15,516,254.41 88.5 ============== ============== ============== ============== ============== ============== ===== EXR58 10:06:43 8/02/23
Packet Pg. 453 Attachment: Year End Budget Update Including Graphs FY 22-23 (9.10(a)--Year End Budget Report and Adopt Budget Resolution)
GENERAL FUND TEN YEAR PLAN
Updated August 2023
Packet Pg. 454 Attachment: Year End Budget Update Including Graphs FY 22-23 (9.10(a)--Year End Budget Report and Adopt Budget Resolution) Amended Amended
21-22 22-23 2023-24 2024-25 2025-26 2026-27
Beginning Cash Balance 19,300 23,000 21,031 19,743 19,552 17,911 Revenues 103,021 94,104 96,713 99,595 102,578 105,640
Net Transfers 2,917 6,332 3,668 3,936 4,020 4,140
Total Revenues 105,938 100,437 100,381 103,531 106,598 109,780 Personnel Costs (65,161) (71,549) (73,273) (74,813) (77,646) (79,092) Operating Costs (21,438) (21,527) (21,396) (22,038) (22,699) (23,380) Capital Outlay (22,279) (8,543) (6,415) (6,507) (7,647) (8,932) Debt Service (2,630) (2,613) (2,118) (1,957) (1,965) (1,318) Savings 2,023 1,826 1,533 1,594 1,720 1,787
Net Expenditures (109,484) (102,406) (101,669) (103,722) (108,238) (110,935) Ending Cash Balance 15,754 21,031 19,743 19,552 17,911 16,757 Projections toward Council Objectives
Ending Cash as Percentage of
Expenditures 14.4% 20.5% 19.4% 18.9% 16.5% 15.1%
Projected Personnel Percentage 58.4% 68.6% 71.0% 71.0% 70.6% 70.2% Fiscal Year
City of Redding
General Fund Ten Year Plan (in thousands)
Fiscal Year Ending 2022 & 2023
Packet Pg. 455 Attachment: Year End Budget Update Including Graphs FY 22-23 (9.10(a)--Year End Budget Report and Adopt Budget Resolution) 2027-28 2028-29 2029-30 2030-31 2031-32
Projected Cash Balance 16,757 11,801 11,618 11,944 12,294 Projected Revenues 108,802 112,026 115,400 118,884 122,477 Projected Net Transfers 4,264 4,392 4,524 4,660 4,800
Total Projected Revenues 113,067 116,418 119,924 123,544 127,277 Projected Personnel Costs (83,862) (83,760) (85,988) (88,549) (90,786) Projected Operating Costs (27,582) (26,004) (26,598) (27,465) (28,804) Projected Operating Costs (7,200) (7,416) (7,638) (7,867) (8,103) Projected Debt Service (1,314) (1,313) (1,310) (1,309) (1,311) Projected Savings 1,935 1,892 1,938 1,996 2,073
Net Projected Expenditures (118,023) (116,602) (119,597) (123,194) (126,932) Projected Ending Cash 11,801 11,618 11,944 12,294 12,640 Projections toward Council Objectives
Ending Cash as Percentage of
Expenditures 10.0% 10.0% 10.0% 10.0% 10.0%
Projected Personnel Percentage 69.9% 70.7% 70.8% 70.7% 70.4% Fiscal Year
City of Redding
General Fund Ten Year Plan (in thousands)
Fiscal Year Ending 2022 & 2023
Packet Pg. 456 Attachment: Year End Budget Update Including Graphs FY 22-23 (9.10(a)--Year End Budget Report and Adopt Budget Resolution) Amended Amended
2021-22 2022-23 2023-24 2024-25 2025-26 2026-27
Safety UAL Payments 10,054 10,137 10,001 9,851
Misc UAL Payments 3,873 3,869 3,389 3,314
PARS UAL Payments 2,535 1,453 172 172
Police
Personnel 30,243 34,120 26,742 28,261 29,977 30,756
Operating 6,201 6,223 6,764 6,967 7,176 7,391
Capital Outlay/Project 3,420 68 70 72 74 77
Subtotal 40,411 39,864 33,576 35,300 37,227 38,223
Fire
Personnel 19,249 20,093 16,844 17,289 19,996 20,515
Operating 4,307 4,561 4,294 4,422 4,555 4,692
Capital Outlay/Project 515 250 258 265 1,218 2,310
Subtotal 24,904 24,070 21,395 21,976 25,769 27,516
Transportation & Engineering
Personnel 2,541 2,842 1,485 1,615 1,632 1,669
Operating 3,367 3,444 3,433 3,536 3,642 3,752
Capital Outlay/Project 5,723 7,028 4,504 4,639 4,778 4,922 Subtotal 13,315 11,631 9,422 9,790 10,053 10,343
Parks & Recreation
Personnel 4,005 4,428 3,955 4,114 4,223 4,339
Operating 2,552 2,626 2,577 2,655 2,734 2,816
Capital Outlay/Project 5,765 224 230 237 244 252
Subtotal 7,278 12,322 6,763 7,006 7,202 7,407
Development Services
Personnel 4,484 4,958 3,851 3,996 4,088 4,197
Operating 1,473 1,055 1,027 1,058 1,089 1,122
Capital Outlay/Project 758 300 309 318 328 338
Subtotal 6,313 6,716 5,187 5,372 5,505 5,656
General Government & Other
Personnel 4,638 5,107 3,936 4,079 4,170 4,279
Operating 3,538 3,618 3,301 3,401 3,503 3,608
Capital Outlay/Project 6,098 674 1,044 975 1,004 1,034
Debt Service 2,630 2,613 2,118 1,957 1,965 1,318
Subtotal 12,011 16,904 10,399 10,412 10,641 10,239
Add Back Personnel - - - - - -
Add Back O&M - - - - - -
Projected Savings (2,023) (1,826) (1,533) (1,594) (1,720) (1,787) Total Expenditures 109,484 102,406 101,669 103,722 108,238 110,935 Expenditure Assumptions
Personnel - Wages Budget Budget 2.75% 2.75% 2.75% 2.75% O&M & Capital Outlay Budget Budget 3.0% 3.0% 3.0% 3.0%
Debt Actual Actual Actual Actual Actual Actual
Assumed Expense Savings 0.020 2.0% 2.0% 2.0% 2.0% 2.0%
Fiscal Year Ending 2022 & 2023
Fiscal Year Ended
City of Redding
General Fund Ten Year Plan (in thousands)
Expenditures
Packet Pg. 457 Attachment: Year End Budget Update Including Graphs FY 22-23 (9.10(a)--Year End Budget Report and Adopt Budget Resolution) 2027-28 2028-29 2029-30 2030-31 2031-32
Safety UAL Payments 9,590 9,920 10,261 10,610 10,425
Misc UAL Payments 3,162 3,272 3,385 3,502 3,338
PARS UAL Payments 172 172 172 172 172
Police
Personnel 31,538 32,358 33,257 34,185 35,136
Operating 7,613 7,841 8,077 8,319 8,568
Capital Outlay/Project 79 81 84 86 89
Subtotal 40,280 39,230 41,418 42,590 43,794
Fire
Personnel 21,035 21,581 22,183 22,802 23,439
Operating 4,833 4,978 5,127 5,281 5,439
Capital Outlay/Project 379 390 402 414 427
Subtotal 26,949 26,247 27,712 28,497 29,304
Transportation & Engineering
Personnel 1,707 1,746 1,792 1,846 1,896
Operating 3,864 3,980 4,099 4,222 4,349
Capital Outlay/Project 5,069 5,221 5,378 5,539 5,706
Subtotal 10,947 10,640 11,270 11,607 11,951
Parks & Recreation
Personnel 4,460 4,583 4,714 4,850 4,989
Operating 2,901 2,988 3,078 3,170 3,265
Capital Outlay/Project 259 267 275 283 292
Subtotal 7,838 7,620 8,067 8,303 8,546
Development Services
Personnel 4,308 4,423 4,545 4,673 4,802
Operating 1,156 1,190 1,226 1,263 1,301
Capital Outlay/Project 348 358 369 380 391
Subtotal 5,971 5,812 6,140 6,315 6,494
General Government & Other
Personnel 4,391 4,505 4,629 4,760 4,891
Operating 3,716 3,827 3,942 4,060 4,182
Capital Outlay/Project 1,065 1,097 1,130 1,164 1,199
Debt Service 1,314 1,313 1,310 1,309 1,311
Subtotal 10,743 10,486 11,011 11,293 11,583
Add Back Personnel 3,500 1,200 1,050 1,150 1,700
Add Back O&M 3,500 1,200 1,050 1,150 1,700
Projected Savings (1,935) (1,892) (1,938) (1,996) (2,073) Total Expenditures 118,023 116,602 119,597 123,194 126,932 Expenditure Assumptions
Personnel - Wages 2.75% 2.75% 2.75% 2.75% 2.75%
O&M & Capital Outlay 3.0% 3.0% 3.0% 3.0% 3.0%
Debt Actual Actual Actual Actual Actual
Assumed Expense Savings 2.0% 2.0% 2.0% 2.0% 2.0%
Fiscal Year Ending 2022 & 2023
Fiscal Year Ended
City of Redding
General Fund Ten Year Plan (in thousands)
Expenditures
Packet Pg. 458 Attachment: Year End Budget Update Including Graphs FY 22-23 (9.10(a)--Year End Budget Report and Adopt Budget Resolution) Amended Amended
2021-22 2022-23 2023-24 2024-25 2025-26 2026-27
Sales Tax 31,983 33,207 34,037 34,888 35,760 36,654
Property Tax 23,961 25,339 26,099 26,882 27,689 28,519
TOT 7,241 7,530 7,831 8,144 8,470 8,808
Cannabis Tax 1,888 1,888 1,964 2,042 2,124 2,209
Other Taxes 2,474 2,500 2,600 2,704 2,812 2,924
Licenses & Permits 2,214 2,414 2,510 2,611 2,715 2,824
Fines & Penalties 545 545 566 589 612 637
Other Government 14,436 1,052 1,083 1,116 1,149 1,184
Redding Rancheria 120 122 126 129 133 137
Internal Departments 11,970 12,935 13,323 13,723 14,135 14,559 Service Charges 3,026 3,166 3,293 3,425 3,562 3,704
Other Revenue 2,463 2,704 2,486 2,560 2,637 2,716
Use of Money & Property 583 585 585 585 585 585
Interest 118 118 210 197 196 179
Subtotal 94,104 103,021 96,713 99,595 102,578 105,640
Transfers In:
Gas Taxes 7,705 10,317 7,971 8,210 8,457 8,710
Debt Service 34 34 34 34 - -
Other Transfers In 317 316 326 335 345 356
Total Transfers In 10,667 8,056 8,331 8,579 8,802 9,066 Transfers Out:
CVB & Convention Center (1,032) (1,080) (1,113) (1,146) (1,180) (1,216) Parking - - - - - -
Library (934) (962) (991) (1,021) (1,052) (1,083)
Rolling Stock (1,761) (1,530) (1,526) (1,472) (1,516) (1,562) Other Equipment (336) (111) (115) (118) (122) (125)
Internal Advances - - (898) (886) (913) (940)
Other Transfers Out (1,075) (650) (20) (1) (0) (0)
Total Transfers Out (4,334) (5,139) (4,662) (4,644) (4,782) (4,926) Net Transfers 6,332 2,917 3,668 3,936 4,020 4,140
Total Revenues 105,938 100,437 100,381 103,531 106,598 109,780 Revenue Assumptions
Sales Tax 4.5% 3.0% 2.5% 2.5% 2.5% 2.5%
Property Tax 5.0% 6.0% 3.0% 3.0% 3.0% 3.0%
Fee Revenues Projected Projected 3.0% 3.0% 3.0% 3.0%
Other Government Projected Projected 3.0% 3.0% 3.0% 3.0% Other Revenue Projected Projected 3.0% 3.0% 3.0% 3.0%
Internal Departments Projected Projected 3.0% 3.0% 3.0% 3.0% All Revenues (Not specific) Projected Projected 4.0% 4.0% 4.0% 4.0% Interest (Percent of Cash) 2.0% 2.0% 1.0% 1.0% 1.0% 1.0% Fiscal Year Ended
Revenues
City of Redding
General Fund Ten Year Plan (in thousands)
Fiscal Year Ending 2022 & 2023
Packet Pg. 459 Attachment: Year End Budget Update Including Graphs FY 22-23 (9.10(a)--Year End Budget Report and Adopt Budget Resolution) 2027-28 2028-29 2029-30 2030-31 2031-32
Sales Tax 37,570 38,510 39,472 40,459 41,471
Property Tax 29,375 30,256 31,164 32,099 33,062
TOT 9,161 9,527 9,908 10,305 10,717
Cannabis Tax 2,297 2,389 2,485 2,584 2,687
Other Taxes 3,041 3,163 3,289 3,421 3,558
Licenses & Permits 2,936 3,054 3,176 3,303 3,435
Fines & Penalties 662 689 717 745 775
Other Government 1,219 1,256 1,294 1,333 1,373
Redding Rancheria 141 146 150 154 159
Internal Departments 14,995 15,445 15,909 16,386 16,877 Service Charges 3,853 4,007 4,167 4,334 4,507
Other Revenue 2,798 2,881 2,968 3,057 3,149
Use of Money & Property 585 585 585 585 585
Interest 168 118 116 119 123
Subtotal 108,802 112,026 115,400 118,884 122,477
Transfers In:
Gas Taxes 8,972 9,241 9,518 9,804 10,098
Debt Service - - - - -
Other Transfers In 366 377 389 400 412
Total Transfers In 9,338 9,618 9,907 10,204 10,510
Transfers Out:
CVB & Convention Center (1,252) (1,290) (1,328) (1,368) (1,409) Parking - - - - -
Library (1,116) (1,149) (1,184) (1,219) (1,256)
Rolling Stock (1,608) (1,657) (1,706) (1,758) (1,810)
Other Equipment (129) (133) (137) (141) (145)
Internal Advances (968) (997) (1,027) (1,058) (1,090)
Other Transfers Out (0) (0) (0) (0) (0)
Total Transfers Out (5,074) (5,226) (5,383) (5,544) (5,710) Net Transfers 4,392 4,264 4,524 4,660 4,800
Total Revenues 113,067 116,418 119,924 123,544 127,277
Revenue Assumptions
Sales Tax 2.5% 2.5% 2.5% 2.5% 2.5%
Property Tax 3.0% 3.0% 3.0% 3.0% 3.0%
Fee Revenues 3.0% 3.0% 3.0% 3.0% 3.0%
Other Government 3.0% 3.0% 3.0% 3.0% 3.0%
Other Revenue 3.0% 3.0% 3.0% 3.0% 3.0%
Internal Departments 3.0% 3.0% 3.0% 3.0% 3.0%
All Revenues (Not specific) 4.0% 4.0% 4.0% 4.0% 4.0%
Interest (Percent of Cash) 1.0% 1.0% 1.0% 1.0% 1.0%
Fiscal Year Ended
City of Redding
General Fund Ten Year Plan (in thousands)
Revenues
Fiscal Year Ending 2022 & 2023
Packet Pg. 460 Attachment: Year End Budget Update Including Graphs FY 22-23 (9.10(a)--Year End Budget Report and Adopt Budget Resolution)
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Authorize and approve the following actions to comply with state mandated legislation for the City of Redding Solid Waste Utility:
(1) Offer Ordinance amending Redding Municipal Code Title 9 (Health and Safety), Chapter 9.28 (Solid Waste and Recycling), by amending Section 9.28.010 (Definitions) and adding Section 9.28.275 (Commercial Edible Food Generators) for first reading by title only, waive the full reading;
(2) Find that the passage of this ordinance is exempt from environmental review under the California Environmental Quality Act pursuant to Section 15061 of Title 14 of the California Code of Regulations (“Common Sense Exemption”) because it can be seen with certainty that passage of the ordinance will not have a significant effect on the environment; and
(3) Authorize the City Attorney to prepare and the City Clerk to publish a summary ordinance according to law.
Fiscal Impact
There is no direct fiscal impact in adopting the proposed modifications. If amendments related to requiring participation in recycling and enforcement mechanisms are not adopted, penalties and other enforcement action will likely result, and the City of Redding (City) may be disqualified for certain CalRecycle grant opportunities.
Alternative Action
The City Council (Council) may choose not to offer the ordinance as presented and provide direction to staff in regards to desired modifications.
MEETING DATE: September 19, 2023
ITEM NO. 9.11(i )
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 9.11(i)--Consider Ordinance to update Redding Municipal Code Title 9 (Health and Safety) Chapter 9.28 (Solid Waste and Recycling).
Chuck Aukland, Public
Works Director
Packet Pg. 461
Report to Redding City Council September 13, 2023
Re: 9.11(i)--Consider Ordinance to Update Redding Municipal Code (RMC) Title 9 (Health and Safety) Page 2
Background/Analysis
The City ordinance addressing solid waste and recycling collection requires updating in order to reflect current processes and requirements mandated by State of California (State) legislation. In January of 2022, Senate Bill 1383 (SB 1383) went into effect, establishing methane emissions reduction targets in a statewide effort to reduce emissions of short-lived climate pollutants (SLCP) in various sectors of the State’s economy. There are many facets to SB 1383, but the six main elements of this law are: Organics and Recycling Collection, Education and Outreach, Edible Food Recovery, Procurement (use of a quantity of recovered organic waste such as compost, mulch, renewable gas, etc.), and Contamination Monitoring and Capacity Planning. SB 1383 stipulates that jurisdictions have an enforcement mechanism/ordinance in place that requires participation in recycling programs and includes a fine for willful noncompliance.
Jurisdictions that do not have an enforceable mechanism will also be subject to fines and penalties of up to $10,000 per day and will not qualify for some state offered grant opportunities through CalRecycle.
In an effort to comply with certain requirements of SB 1383, at its regular scheduled Council meeting on May 17, 2022, Council approved amending Redding Municipal Code (RMC) Title 9 (Health and Safety) to repeal and reenact Chapter 9.28 (Solid Waste and Recycling). Staff is requesting to further amend Chapter 9.28 (Solid Waste and Recycling) by adding Section
9.28.275 (Commercial Edible Food Generators) to add additional elements related to edible food recovery requirements.
The list below summarizes the key changes and explains the need for the change. The full strikeout/underline version of the code is attached to the report.
Definitions - The amended ordinance includes an update to the Definitions section to reflect current terminology specifically related to edible food recovery.
Participation Required – In order to comply with the mandate to have an enforceable mechanism, the ordinance requires participation in recycling and/or recycling programs (including edible food recovery) and establishes criteria in which a City may issue waivers for compliance with recycling when based on the appropriate criteria outlined in SB 1383.
Section 9.28.275 (Commercial Edible Food Generators) – This section defines Commercial Food Generators and provides information on roles and responsibilities for local compliance with the State mandate.
Staff will continue with an outreach and education campaign to further inform residents and customers about the recent legislation and how to comply with it locally. The campaign will also list the various methods by which compliance can be achieved, as well as, who must comply, and those who may qualify for a waiver including the application process.
Packet Pg. 462
Report to Redding City Council September 13, 2023
Re: 9.11(i)--Consider Ordinance to Update Redding Municipal Code (RMC) Title 9 (Health and Safety) Page 3
Environmental Review
Staff has reviewed this action and determined that the passage of this ordinance is exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to Section 15061 of Title 14 of the California Code of Regulations (“Common Sense Exemption”).
CEQA applies only to projects which have the potential for causing a significant effect on the environment. The amendment will provide language and minor adjustments to keep the code updated, but will not result in physical alteration of the environment. The action has been reviewed and it can be seen with certainty that there is no possibility that the action may have a significant effect on the environment.
Council Priority/City Manager Goals
• Communication and Transparency – “Improve the quality of communication with the public and City employees to enhance knowledge and increase transparency to improve public trust.”
Attachments
^Ordinance
^Ordinance Strikeout
^NOE Ordinance Amending RMC Title 9, Chapter 9.28
Packet Pg. 463
DRAFT NEW ORDINANCE
ORDINANCE NO. ______
AN ORDINANCE OF THE CITY OF REDDING AMENDING TITLE 9
(HEALTH AND SAFETY), CHAPTER 9.28 (SOLID WASTE AND
RECYCLING) BY AMENDING SECTION 9.28.010 (DEFINITIONS) AND ADDING SECTION 9.28.275 (COMMERCIAL EDIBLE FOOD
GENERATORS), RELATING TO THE ESTABLISHING OF CRITERIA
FOR RECOVERY AND DISPOSAL OF EDIBLE FOOD
THE CITY COUNCIL OF THE CITY OF REDDING DOES ORDAIN AS FOLLOWS:
Section 1. Title 9 (Health and Safety), Chapter 9.28 (Solid Waste and Recycling), Section 9.28.010 of the Redding Municipal Code is hereby amended to read as follows:
9.28.010 - Definitions.
Unless it is apparent from the context that another meaning is intended, the following words, when used in this chapter, shall have the meanings respectively ascribed to them by this section:
A. "Commercial" means of or pertaining to a business establishment and/or industrial facility including, but not limited to, governmental, religious, and educational facilities.
B. “Commercial Edible Food Generator” includes a Tier One or a Tier Two Commercial Edible Food Generator as defined in this ordinance or in 14 CCR Section 18982(a)(73) and (a)(74). For the purposes of this definition, Food Recovery Organizations and Food Recovery Services are not Commercial Edible Food Generators, as defined in 14 CCR Section 18982(a)(7).
C. "Container" means a bin, cart, roll-off box, drop box, receptacle, can, waste wheeler, compactor or other city-approved vessel for the collection of solid waste.
D. "Customer" means the person subscribing to collection services.
E. “Designee” means an entity that a Jurisdiction contracts with or otherwise arranges to carry out any of the Jurisdiction’s responsibilities of this ordinance as authorized in 14 CCR Section 18981.2. A Designee may be a government entity, a hauler, a private entity, or a combination of those entities.
F. “Edible Food” has the same meaning as set forth in 14 CCR Section 18982(a)(18).
For the purposes of this ordinance or as otherwise defined in 14 CCR Section 18982(a)(18), “Edible Food” is not Solid Waste if it is recovered and not discarded.
Nothing in this ordinance or in 14 CCR, Division 7, Chapter 12 requires or authorizes the Recovery of Edible Food that does not meet the food safety requirements of the California Retail Food Code (Health and Safety Code section 113700 et seq.).
Packet Pg. 464 Attachment: ^Ordinance (9.11(i)--Consider Ordinance to Update Redding Municipal Code (RMC) Title 9 (Health and Safety)) G. "E-waste" has the same meaning as in Public Resources Code Section 42463.
H. “Food Distributor” has the same meaning as set forth in 14 CCR Section 18982(a)(22).
I. “Food Facility” has the same meaning as in Section 113789 of the Health and Safety Code.
J. “Food Recovery” has the same meaning as set forth in 14 CCR Section 18982(a)(24).
K. “Food Recovery Organization” has the same meaning as set forth in 14 CCR Section 18982(a)(25). For purposes of this Chapter, a Food Recovery Organization is not a Commercial Edible Food Generator.
L. “Food Recovery Service” has the same meaning as set forth in 14 CCR Section 18982(a)(26). For the purposes of this Chapter, a Food Recovery Service is not a Commercial Edible Food Generator.
M. “Food Service Provider” has the same meaning as set forth in 14 CCR Section 18982(a)(27).
N. "Food soiled paper" means compostable paper material that has come into contact as a result of food preparation.
O. "Food waste" or "food scraps" solid waste comprised of but not limited to animal, fruit, or vegetable refuse that has been prepared for or intended to be used as food or has resulted from the preparation of the food. Food waste also includes foodsoiled paper resulting from such food preparations and/or storage. Food waste excludes fats, oils, and grease when said materials are separated from other food scraps.
P. "Generator" means a person that produced solid waste to include mixed materials, organic materials, bulky goods or recyclable materials.
Q. “Inspection” has the same meaning as set forth in 14 CCR Section 18982(a)(35).
R. “Large Event” has the same meaning as set forth in 14 CCR Section 18982(a)(38).
S. “Large Venue” has the same meaning as set forth in 14 CCR Section 18982(a)(39).
T. "Organic waste" means solid waste including but not limited to food, green material, landscape and pruning waste, organic textiles and carpets, lumber, nonhazardous wood, paper products, printing and writing paper, manure, biosolids, digestate, and sludges.
U. "Organic waste generator" means a person or entity that is responsible for the initial creation of organic waste.
V. "Recycle" or "recycling" has the meaning established by the State's Public Resources Code Section 40180.
Packet Pg. 465 Attachment: ^Ordinance (9.11(i)--Consider Ordinance to Update Redding Municipal Code (RMC) Title 9 (Health and Safety)) W. "Responsible party" means "customer" and/or "owner," "tenant" or "occupant." X. "Self-hauler" means a person disposing of solid waste generated by that person or occupants of the person's property when such solid waste is removed, transferred and disposed in compliance with all applicable laws.
Y. "Solid waste" has the same meaning as defined in the State of California's Resources Code Section 40191, in addition to materials that may be recycled. Solid waste does not include any of the following wastes:
1. Hazardous waste, as defined in the State Public Resources Code 28 Section 40141.
2. Radioactive waste regulated pursuant to the State Radiation Control Law (Chapter 8, Part 9 of Division 104 of the State Health and Safety Code).
3. Medical waste regulated pursuant to the State Medical Waste Management Act (Part 14 of Division 104 of the State Health and Safety Code).
Z. "Solid waste services" means the collection, transfer, processing, recycling, removal, transportation and disposal of Solid Waste.
aa. “Tier One Commercial Edible Food Generator” has the same meaning as set forth in 14 CCR Section 18982(a)(73).
bb. “Tier Two Commercial Edible Food Generator” has the same meaning as set forth in 14 CCR Section 18982(a)(74).
cc. "Unacceptable waste" means any and all waste, including but not limited to hazardous waste, household hazardous waste, and medical waste. dd. "U-waste" means waste that the California Department of Toxic Substances control considers universal waste (Title 22, Division 4.5, Chapter 23), including but not limited to household batteries, fluorescent light tubes, compact fluorescent light tubes, sharps, computers, radios, some appliances and mercury-containing devices.
Section 2. Title 9 (Health and Safety), Chapter 9.28 (Solid Waste and Recycling), Section 9.28.275 of the Redding Municipal Code is hereby added to read as follows:
9.28.275 - Commercial Edible Food Generators
(A) Pursuant to 14 CCR Section 18991.3, Tier One Commercial Edible Food Generators must comply with the requirements of this Section commencing January 1, 2022, and Tier Two Commercial Edible Food Generators must comply with the requirements of this Section commencing January 1, 2024.
(B) Large Venue or Large Event operators not providing food services, but allowing for food to be provided by others, shall require Food Facilities operating at the Large Venue or Large Event to comply with the requirements of this Section, commencing January 1, 2024. (C) Commercial Edible Food Generators shall:
Packet Pg. 466 Attachment: ^Ordinance (9.11(i)--Consider Ordinance to Update Redding Municipal Code (RMC) Title 9 (Health and Safety)) (1) Arrange to recover the maximum amount of Edible Food that would otherwise be disposed.
(2) Contract with, or enter into a written agreement with Food Recovery Organizations or Food Recovery Services for: (i) the collection of Edible Food for Food Recovery; or (ii) acceptance of the Edible Food that the Commercial Edible Food Generator self-hauls to a Food Recovery Organization for Food Recovery. (3) Not intentionally spoil Edible Food that is capable of being recovered by a Food Recovery Organization or a Food Recovery Service.
(4) Allow City personnel or any City-designated third-party enforcement entity to access the premises and review records pursuant to 14 CCR Section 18991.4. (5) Keep records that include the following information, or as otherwise specified in 14 CCR Section 18991.4:
(a) A list of each Food Recovery Service or organization that collects or receives its Edible Food pursuant to a contract or written agreement established under 14 CCR Section 18991.3(b).
(b) A copy of all contracts or written agreements established under 14 CCR Section 18991.3(b).
(c) A record of the following information for each of those Food Recovery Services or Food Recovery Organizations:
(i) The name, address and contact information of the Food Recovery Service or Food Recovery Organization.
(ii) The types of food that will be collected by or self-hauled to the Food Recovery Service or Food Recovery Organization.
(iii) The established frequency that food will be collected or self-hauled. (iv) The quantity of food, measured in pounds recovered per month, collected or self-hauled to a Food Recovery Service or Food Recovery Organization for Food Recovery.
(6) No later than March 1st of each year commencing no later than March 1, 2024, for Tier One Commercial Edible Food Generators and March 1, 2025, for Tier Two Commercial Edible Food Generators, provide an annual Food Recovery report to the Jurisdiction that includes the information identified in Redding Municipal Code
9.28.275(C)(5).
(D) Nothing in this ordinance shall be construed to limit or conflict with the protections provided by the California Good Samaritan Food Donation Act of 2017, the Federal Good Samaritan Act, or share table and school food donation guidance pursuant to Education Code sections 49580-49581 and Health and Safety Code 11479.
Section 3. Severability. If any section, subsection, sentence, clause or phrase of these ordinances is for any reason held by a court of competent jurisdiction to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of the Packet Pg. 467 Attachment: ^Ordinance (9.11(i)--Consider Ordinance to Update Redding Municipal Code (RMC) Title 9 (Health and Safety)) ordinances. The City Council of the City of Redding hereby declares that it would have passed this ordinance and each section, subsection, sentence, clause and phrase thereof irrespective of the fact that one or more sections, subsections, sentences, clauses or phrases may be held invalid or unconstitutional.
Section 4. The passage of this ordinance is exempt from environmental review under 14 CCR 15308 as a regulatory action for the protection of the environment. This ordinance shall regulate the recovery and disposal of edible food wastes which will reduce the disposal of edible food waste into the solid waste disposal system.
Section 5. This ordinance shall take effect thirty (30) days after the date of its adoption, and the City Clerk shall certify to the adoption thereof and cause publication according to law.
I HEREBY CERTIFY that the foregoing ordinance was introduced and read by the City Council of the City of Redding at a regular meeting on the 19th day of September, 2023, and was duly adopted at a regular meeting on the ____ day of __________, 2023, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
____________________________________
MICHAEL DACQUISTO, Mayor
ATTEST: FORM APPROVED:
_______________________________ ____________________________________ SHARLENE TIPTON, City Clerk BARRY E. DeWALT, City Attorney DATE ATTESTED: October ____, 2023
Packet Pg. 468 Attachment: ^Ordinance (9.11(i)--Consider Ordinance to Update Redding Municipal Code (RMC) Title 9 (Health and Safety))
STRIKEOUT ORDINANCE
OLD LANGUAGE: STRUCK OUT
NEW LANGUAGE: UNDERLINED
AN ORDINANCE OF THE CITY OF REDDING AMENDING TITLE 9
(HEALTH AND SAFETY), CHAPTER 9.28 (SOLID WASTE AND
RECYCLING) BY AMENDING SECTION 9.28.010 (DEFINITIONS) AND ADDING SECTION 9.28.275 (COMMERCIAL EDIBLE FOOD
GENERATORS), RELATING TO THE ESTABLISHING OF CRITERIA
FOR RECOVERY AND DISPOSAL OF EDIBLE FOOD
9.28.010 - Definitions.
Unless it is apparent from the context that another meaning is intended, the following words, when used in this chapter, shall have the meanings respectively ascribed to them by this section:
A. "Commercial" means of or pertaining to a business establishment and/or industrial facility including, but not limited to, governmental, religious, and educational facilities.
B. “Commercial Edible Food Generator” includes a Tier One or a Tier Two Commercial Edible Food Generator as defined in this ordinance or in 14 CCR Section 18982(a)(73) and (a)(74). For the purposes of this definition, Food Recovery Organizations and Food Recovery Services are not Commercial Edible Food Generators, as defined in 14 CCR Section 18982(a)(7).
BC. "Container" means a bin, cart, roll-off box, drop box, receptacle, can, waste wheeler, compactor or other city-approved vessel for the collection of solid waste.
CD. "Customer" means the person subscribing to collection services.
E. “Designee” means an entity that a Jurisdiction contracts with or otherwise arranges to carry out any of the Jurisdiction’s responsibilities of this ordinance as authorized in 14 CCR Section 18981.2. A Designee may be a government entity, a hauler, a private entity, or a combination of those entities.
F. “Edible Food” has the same meaning as set forth in 14 CCR Section 18982(a)(18).
For the purposes of this ordinance or as otherwise defined in 14 CCR Section 18982(a)(18), “Edible Food” is not Solid Waste if it is recovered and not discarded.
Nothing in this ordinance or in 14 CCR, Division 7, Chapter 12 requires or authorizes the Recovery of Edible Food that does not meet the food safety requirements of the California Retail Food Code (Health and Safety Code section 113700 et seq.).
Packet Pg. 469 Attachment: ^Ordinance Strikeout (9.11(i)--Consider Ordinance to Update Redding Municipal Code (RMC) Title 9 (Health and Safety)) DG. "E-waste" has the same meaning as in California Public Resources Code Section 42463.
H. “Food Distributor” has the same meaning as set forth in 14 CCR Section 18982(a)(22).
I. “Food Facility” has the same meaning as in Section 113789 of the Health and Safety Code.
J. “Food Recovery” has the same meaning as set forth in 14 CCR Section 18982(a)(24).
K. “Food Recovery Organization” has the same meaning as set forth in 14 CCR Section 18982(a)(25). For purposes of this Chapter, a Food Recovery Organization is not a Commercial Edible Food Generator.
L. “Food Recovery Service” has the same meaning as set forth in 14 CCR Section 18982(a)(26). For the purposes of this Chapter, a Food Recovery Service is not a Commercial Edible Food Generator.
M. “Food Service Provider” has the same meaning as set forth in 14 CCR Section 18982(a)(27).
EN. "Food soiled paper" means compostable paper material that has come into contact as a result of food preparation.
FO. "Food waste" or "food scraps" solid waste comprised of but not limited to animal, fruit, or vegetable refuse that has been prepared for or intended to be used as food or has resulted from the preparation of the food. Food waste also includes foodsoiled paper resulting from such food preparations and/or storage. Food waste excludes fats, oils, and grease when said materials are separated from other food scraps.
GP. "Generator" means a person that produced solid waste to include mixed materials, organic materials, bulky goods or recyclable materials.
Q. “Inspection” has the same meaning as set forth in 14 CCR Section 18982(a)(35).
R. “Large Event” has the same meaning as set forth in 14 CCR Section 18982(a)(38).
S. “Large Venue” has the same meaning as set forth in 14 CCR Section 18982(a)(39).
HT. "Organic waste" means solid waste including but not limited to food, green material, landscape and pruning waste, organic textiles and carpets, lumber, nonhazardous wood, paper products, printing and writing paper, manure, biosolids, digestate, and sludges.
Packet Pg. 470 Attachment: ^Ordinance Strikeout (9.11(i)--Consider Ordinance to Update Redding Municipal Code (RMC) Title 9 (Health and Safety)) IU. "Organic waste generator" means a person or entity that is responsible for the initial creation of organic waste.
JV. "Recycle" or "recycling" has the meaning established by the State's Public Resources Code Section 40180.
KW. "Responsible party" means "customer" and/or "owner," "tenant" or "occupant." LX. "Self-hauler" means a person disposing of solid waste generated by that person or occupants of the person's property when such solid waste is removed, transferred and disposed in compliance with all applicable laws.
MY. "Solid waste" has the same meaning as defined in the State of California's Resources Code Section 40191, in addition to materials that may be recycled. Solid waste does not include any of the following wastes:
1. Hazardous waste, as defined in the State Public Resources Code 28 Section 40141.
2. Radioactive waste regulated pursuant to the State Radiation Control Law (Chapter 8, Part 9 of Division 104 of the State Health and Safety Code).
3. Medical waste regulated pursuant to the State Medical Waste Management Act (Part 14 of Division 104 of the State Health and Safety Code).
NZ. "Solid waste services" means the collection, transfer, processing, recycling, removal, transportation and disposal of Solid Waste.
aa. “Tier One Commercial Edible Food Generator” has the same meaning as set forth in 14 CCR Section 18982(a)(73).
bb. “Tier Two Commercial Edible Food Generator” has the same meaning as set forth in 14 CCR Section 18982(a)(74).
Occ. "Unacceptable waste" means any and all waste, including but not limited to hazardous waste, household hazardous waste, and medical waste.
Pdd. "U-waste" means waste that the California Department of Toxic Substances control considers universal waste (Title 22, Division 4.5, Chapter 23), including but not limited to household batteries, fluorescent light tubes, compact fluorescent light tubes, sharps, computers, radios, some appliances and mercury-containing devices.
Packet Pg. 471 Attachment: ^Ordinance Strikeout (9.11(i)--Consider Ordinance to Update Redding Municipal Code (RMC) Title 9 (Health and Safety))
9.28.275 - Commercial Edible Food Generators
(A) Pursuant to 14 CCR Section 18991.3, Tier One Commercial Edible Food Generators must comply with the requirements of this Section commencing January 1, 2022, and Tier Two Commercial Edible Food Generators must comply with the requirements of this Section commencing January 1, 2024.
(B) Large Venue or Large Event operators not providing food services, but allowing for food to be provided by others, shall require Food Facilities operating at the Large Venue or Large Event to comply with the requirements of this Section, commencing January 1, 2024. (C) Commercial Edible Food Generators shall:
(1) Arrange to recover the maximum amount of Edible Food that would otherwise be disposed.
(2) Contract with, or enter into a written agreement with Food Recovery Organizations or Food Recovery Services for: (i) the collection of Edible Food for Food Recovery; or (ii) acceptance of the Edible Food that the Commercial Edible Food Generator self-hauls to a Food Recovery Organization for Food Recovery. (3) Not intentionally spoil Edible Food that is capable of being recovered by a Food Recovery Organization or a Food Recovery Service.
(4) Allow City personnel or any City-designated third-party enforcement entity to access the premises and review records pursuant to 14 CCR Section 18991.4. (5) Keep records that include the following information, or as otherwise specified in 14 CCR Section 18991.4:
(a) A list of each Food Recovery Service or organization that collects or receives its Edible Food pursuant to a contract or written agreement established under 14 CCR Section 18991.3(b).
(b) A copy of all contracts or written agreements established under 14 CCR Section 18991.3(b).
(c) A record of the following information for each of those Food Recovery Services or Food Recovery Organizations:
(i) The name, address and contact information of the Food Recovery Service or Food Recovery Organization.
(ii) The types of food that will be collected by or self-hauled to the Food Recovery Service or Food Recovery Organization.
(iii) The established frequency that food will be collected or self-hauled.
Packet Pg. 472 Attachment: ^Ordinance Strikeout (9.11(i)--Consider Ordinance to Update Redding Municipal Code (RMC) Title 9 (Health and Safety)) (iv) The quantity of food, measured in pounds recovered per month, collected or self-hauled to a Food Recovery Service or Food Recovery Organization for Food Recovery.
(6) No later than March 1st of each year commencing no later than March 1, 2024, for Tier One Commercial Edible Food Generators and March 1, 2025, for Tier Two Commercial Edible Food Generators, provide an annual Food Recovery report to the Jurisdiction that includes the information identified in Redding Municipal Code
9.28.275(C)(5).
(D) Nothing in this ordinance shall be construed to limit or conflict with the protections provided by the California Good Samaritan Food Donation Act of 2017, the Federal Good Samaritan Act, or share table and school food donation guidance pursuant to Education Code sections 49580-49581 and Health and Safety Code 11479.
Packet Pg. 473 Attachment: ^Ordinance Strikeout (9.11(i)--Consider Ordinance to Update Redding Municipal Code (RMC) Title 9 (Health and Safety)) Packet Pg. 474
Attachment: ^NOE Ordinance Amending RMC Title 9, Chapter 9.28 (9.11(i)--Consider Ordinance to Update Redding Municipal Code (RMC) Title
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Authorize and approve the following:
(1) Offer Ordinance amending Redding Municipal Code Title 2 (Administration and Personnel), Chapter 2.28 (City Engineer), by adding Section 2.28.060 (Approval of Plans, Specifications and Designs) for first reading by title only and waive the full reading;
(2) Authorize the City Attorney to prepare a summary ordinance and the City Clerk to publish the same in accordance with law; and
(3) Find that adoption of the proposed ordinance is not a “project” within the meaning of the California Environmental Quality Act.
Fiscal Impact
There is no appreciable fiscal impact to adoption of the proposed ordinance.
Alternative Action
The City Council could decide to not offer the ordinance for first reading and provide other direction to the City Attorney. Failure to adopt the ordinance would not significantly impact the ability of the City of Redding (City) to defend claims and lawsuits related to allegations of defective design of public improvements. However, adoption of the ordinance will codify existing authority exercised by the City Engineer and more readily facilitate the City Attorney’s ability to defend lawsuits based on the affirmative defense of design immunity.
MEETING DATE: September 19, 2023
ITEM NO. 9.14(a)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 9.14(a)--Consider Design Immunity Ordinance relative to the City Engineer's existing authority.
Barry DeWalt, City Attorney
Packet Pg. 475
Report to Redding City Council September 13, 2023
Re: 9.14(a)--Offer Design Immunity Ordinance for First Reading by Title Only Page 2 Background/Analysis
The City regularly receives claims and lawsuits which allege dangerous conditions of public property. For those claims and lawsuits which allege that harm was due to a faulty or defective design of a public improvement, the California Legislature has codified an immunity known as “Design Immunity.” The Design Immunity defense is codified at Government Code section 830.6. It provides, in pertinent part, as follows:
Neither a public entity nor a public employee is liable … for an injury caused by the plan or design of a construction of, or an improvement to, public property where such plan or design has been approved in advance of the construction or improvement by the legislative body of the public entity or by some other body or employee exercising discretionary authority to give such approval. (emphasis mine)
The best way to demonstrate that some other employee may exercise the discretion to approve a plan, specification or design, is to have a clear delegation of authority by the Council to that public officer. Further, the most certain means of demonstrating that delegation is by ordinance.
The proposed ordinance makes a clear delegation to the City Engineer for the approval of plans, specifications and designs.
It further establishes that there are many means by which the City Engineer may exercise that delegated authority. The construction of a public improvement is a dynamic activity. Conditions in the field during the course of construction often require changes in the plans, specifications or design.
The proposed ordinance is intentionally drafted for the purpose of permitting the City Engineer to exercise the authority to approve changes in plans, specification or design in a multitude of ways. It permits the exercise of discretion by the City Engineer both in the office and in the field.
It further eliminates any argument that the exercise of authority to approve certain plans, specifications or designs could only be exercised by some formal act (i.e., stamping, signature).
An ordinance is the most effective means of establishing a delegation of authority from the Council to the City Engineer to approve plans, specifications and designs. Adoption of the ordinance will improve the City Attorney’s ability to advance the “design immunity” defense and should serve to discourage litigation.
Environmental Review
Adoption of the proposed ordinance is not a project within the meaning of the California Environmental Quality Act because its adoption will cause no significant impact on the physical environment.
Council Priority/City Manager Goals
This agenda item is a routine operational item.
Attachments
^Clean Ordinance
Packet Pg. 476
1 DRAFT NEW ORDINANCE
ORDINANCE NO. _________
AN ORDINANCE OF THE CITY OF REDDING AMENDING TITLE 2
(ADMINISTRATION AND PERSONNEL), CHAPTER 2.28 (CITY
ENGINEER) BY ADDING SECTION 2.28.060 (APPROVAL OF PLANS,
SPECIFICATIONS AND DESIGNS) RELATING TO CODIFYING
EXISTING AUTHORITY IN THE CITY ENGINEER TO EXERCISE
DISCRETION IN THE APPROVAL OF PLANS, SPECIFICATIONS AND
DESIGN OF ALL PUBLIC IMPROVMENTS
THE CITY COUNCIL OF THE CITY OF REDDING DOES ORDAIN AS FOLLOWS:
Section 1. Purpose. It is the purpose of this ordinance to codify existing authority in the City Engineer to exercise all discretion in the approval of plans, specifications and design of all public improvements. It is intended that this ordinance will conclusively establish the affirmative defense of design immunity, as set forth in Government Code section 830.6.
Section 2. Title 2 (Administration and Personnel), Chapter 2.28 (City Engineer), Section 2.28.060 is amended to read as follows:
2.28.060 – Approval of Plans, Specifications and Designs.
A. In accordance with Government Code section 830.6, as it may be amended from time to time, the City Council hereby delegates authority to the City Engineer, or designee, to approve plans, specifications, and designs and all amendments and addenda thereto. This authority includes, but is not limited to, the adoption of field changes through the change order process, and/or approval of as-built plans for all public works contracts and improvements, however, established.
B. The City Engineer is not required to affix a signature, stamp or other indication of approval in order to exercise the discretion vested herein. The adoption of any plan, specification or design, as set forth in Subdivision (A), whether individually tailored to a specific improvement or as a standard form to be applied generally, shall itself evidence the City Engineer’s exercise of discretion.
Section 2. Severability. If any section, subsection, sentence, clause or phrase of these ordinances is for any reason held by a court of competent jurisdiction to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of the ordinances. The City Council of the City of Redding hereby declares that it would have passed this ordinance and each section, subsection, sentence, clause and phrase thereof irrespective of the fact that one or more sections, subsections, sentences, clauses or phrases may be held invalid or unconstitutional.
Section 3. The passage of this ordinance is not a “project” according to the definition in the California Environmental Quality Act, and therefore is not subject to the provisions requiring environmental review.
Packet Pg. 477 Attachment: ^Clean Ordinance (9.14(a)--Offer Design Immunity Ordinance for First Reading by Title Only) 2 Section 4. This ordinance shall take effect thirty (30) days after the date of its adoption, and the City Clerk shall certify to the adoption thereof and cause publication according to law.
I HEREBY CERTIFY that the foregoing ordinance was introduced and read by the City Council of the City of Redding at a regular meeting on the 19th day of September, 2023, and was duly adopted at a regular meeting on the ____ day of October, 2023, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
__________________________________
MICHAEL DACQUISTO, Mayor
ATTEST: FORM APPROVED:
______________________________ __________________________________ SHARLENE TIPTON, City Clerk BARRY E. DeWALT, City Attorney DATE ATTESTED: October ____, 2023
Packet Pg. 478 Attachment: ^Clean Ordinance (9.14(a)--Offer Design Immunity Ordinance for First Reading by Title Only)