but like staff, could not support approval of six proposed lots as consistent with General Plan policies relative to preservation ofopen space. These lots are located in an area currently designated Greenway" on the General Plan. The majority of the Commission' s opinion on these lots, and the staff recommendation in this regard are discussed in detail in this report.
Project Description
Sierra Pacific Industries (SPI) proposes to subdivide approximately 273 acres to create building sites for a total of 440 residential units. This total consists of248 typical single-family lots, 96 singlefamily lots built in clusters around common driveway courts, and a parcel for a 96-unit apartment complex. The project also includes a l3. 9- acre public- park dedication and 127 acres ofnatural open space. The property contains two distinct "Residential" General Plan and zoning classifications, allowing medium- density residential development ( 6 to 10 units per acre) in the west portion ofthe property and low- density residential development ( 2 to 3.5 units per acre) on the smaller east portion of the site. The two areas are separated by a 400- foot-wide power- line easement and significant topography. The proposed density for development in the " RM- 9" Residential Multiple Family District is 7.4 dwelling units per acre. The proposed density for development within the " RS- 2" Residential Single Family District is 2. 5 dwelling units per acre. Access to the Project will be by way of an extension of Buenaventura Boulevard to the east portion of the site and two new street intersections with State Route 299.
Located at the westerly limits ofthe City, the Salt Creek Heights Subdivision is at the farthest edge ofplanned City infrastructure extension. The property is perched above Salt Creek and Gold Run Creek, and the Sacramento River Trail lies along a portion ofthe project' s northern boundary. The Sunset West neighborhood is developed to the east beyond Gold Run Creek, and the Sunset Marketplace shopping center, as well as medical and professional offices, is located less than a half-mile to the southeast. Shasta High School and Manzanita Elementary School will serve the subdivision. The project reflects anticipated development under the General Plan and will be supported by master planned extensions ofutility infrastructure.
The proposed 440- residential- unit development is at the minimum range for the desired density identified by the General Plan for development ofthe area. The project is consistent with several General Plan goals by providing a mix ofpotential housing types; a public park; pedestrianlbicycle links, including sidewalks and trail enhancements; and necessary utility extensions.
The Project consists of the following applications:
1. Tentative Subdivision Map S- 15- 07. Salt Creek Heights Subdivision. Subdivide property to create 344 single-family lots of variable sizes, one large parcel for a future 96-unit apartment project, and parcels for a neighborhood park and open space.
2. RezoningApplication RZ- 6- 07 and Salt Creek Heights PlannedDevelopment PlanApplication PD- II-07. Rezoning ofthe entire project site to apply the "PD" Planned Development Overlay District and approval of a planned development plan to allow single-family residential lots in the " RM" Residential Multiple Family District, with exceptions to certain lot- size and lotconfiguration standards to accommodate multiple housing styles. The " PD" Plan would Packet Pg. 403 Attachment: Previous Staff Report 06-15-10 (4.11(b)--Project Acceptance, Salt Creek Heights Unit 3) Report to City Council
Re: Public HearinK re Salt Creek HeiKhts Subdivision/ Planned Development June 3, 2010
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establish specific project design and density criteria developed to support the overall project- design concept.
3, Salt CreekHeights Development Agreement. An agreement between the applicant and the City, allowing credits against the Project' s park- development fee obligation in exchange for construction of a public neighborhood park as a component of project development. The agreement will also facilitate reimbursement for off-site sewer- infrastructure improvement costs that are above the project' s fair share. In addition, the agreement grants the Project the benefit of a tentative map approval period of six years ( the standard Code provision is three years), with possible extensions up to a total approval period of ten years.
An Environmental Impact Report ( EIR) has been prepared for the Project by the firm, RBF Consulting. Based upon a detailed Initial Study/Notice ofPreparation and comments from the public and other agencies, the EIR addresses the full range of environmental issues typically associated with a
large residential project. A copy of the Final EIR was forwarded to the Council on May 21, 2010.
Separate staffreports for the Project E1R and the Project approval were preparedfor the May 11, 2010, Planning Commission meeting. These reports contain additional detail and analysis ofthe Project issues and potential environmental impacts and are a part of the Council report as Attachments " H" and "1." They are also available for public review at the City Clerk' s office and online at the City's website.
Environmental Impact Report EIR-I-08
In regard to the Project EIR, the Council must find that the EIR document is complete and adequately discloses and addresses the potential environmental impacts that could result from development of the Project. The California Environmental Quality Act' s ( CEQA) rule of adequacy generally holds that an EIR may be certified if: ( I) it demonstrates a good- faith effort at full disclosure of environmental information and effects ofthe project and (2) it provides sufficient analysis to allow decisions to be made regarding a project in contemplation of its environmental consequences.
The potential Project impacts and proposed mitigations are summarized in Section 2, Table 2- 1 of the Final EIR. It is the opinion of the Planning Commission, staff, and the EIR consultant that the mitigations identified in the Final EIR will reduce the potential impacts to a less- than- significant level. The testimony presented and letters received during the public-comment period within the Draft EIR were considered in arriving at this conclusion. The applicant has agreed to all of the mitigations identified in the EIR.
Certification of a Final EIR does not mean that a project must be approved. An EIR is an informational document for decision makers and the general public that analyzes the potential significant environmental effects of a project and identifies ways to avoid or minimize these effects CEQA Guidelines Section 15 121( a)). The Final EIR is an element ofthe informational record that must be considered by a public agency in making a decision on a project.
Packet Pg. 404 Attachment: Previous Staff Report 06-15-10 (4.11(b)--Project Acceptance, Salt Creek Heights Unit 3) Report to City Council
Re: Public Hearing re Salt Creek Heights Subdivision/Planned Development June 3. 20JO
The environmental issues generating the most public comment are increased traffic, adequate wildland fire protection, and the protection of Salt Creek and its plant and fish habitat. These items are discussed in the attached Commission staffreport on the EIR (Attachment "H"), in summary:
Traffic. At full buildout, the Project will necessitate improvements to eight intersections along Eureka Way, Court Street, Buenaventura Boulevard, and Placer Street. The mitigations will be implemented at various lot-development thresholds as the Project builds out. These mitigations include two new street intersections on State Route 299 ( SR 299) to provide immediate access into the subdivision. The developer will be either fully or partially responsible for the mitigations, which include new traffic signals ( Sunset Drive/Eureka Way. Buenaventura Boulevard/ Lakeside Drive.
Court Street/ J JI" Street. SR 299/ Lower Springs Road) and lane- capacity modifications to existing signalized intersections ( Eureka Way/Buenaventura Boulevard. Placer Street/ Buena ventura Boulevard. Placer Street/ Airpark Drive/FigAvenue). The mitigations are in addition to the Project' s
2. 2 million Traffic Impact Fee (TIF) obligation collected with individual building permits, although TIF credit may be available for some improvements. The applicant has agreed to these mitigations.
Fire Protection. The Project would result in the construction of homes and structures in an area identified in the General Plan as a " very high fire hazard severity zone," creating the potential to expose residents to significant wildland fire hazards. Mitigation measures proposed in the Final EIR include residential sprinkler systems in all homes, a vegetation management district to maintain the interface between homes and open- space areas, use of fire- resistive construction materials and techniques, and individual lot fire-protection requirements. The Final EIR and Fire Marshal conclude that the implementation of the proposed mitigation measures will reduce the impacts to a less- than- significant level.
The Commission also considered a study prepared by a fire-behavior consultant hired by the applicant regarding vegetation protection forthe twelve " outpad" lots. This study recommended that the City's standard 200- foot vegetation management zone ( measured from the structure) be shortened to 130 feet (measured from the property line). The goal of this reduction is to reduce fire-protection clearing in order to reduce the impact ofdevelopment of the " outpads" on the open- space areas and creeks, while maintaining, in the opinion of the consultant, adequate protection for the residences.
The Fire Marshal opposed the deviation from the City standard for fuel- management clearing because the special report did not offer significant alternative mitigations that would maintain the same level of fire protection as the current City fire-fuel management standard. Normally, when standards are reduced, mitigating characteristics are provided so that an equivalent level of safety will result. In addition, the Fire Marshal has noted that the report did not reflect the low staffing levels within the Fire Department, which will have an impact on the Fire Department' s response to protect the structures surrounded by open space.
Biological Resources. The Project footprint is located on plateaus and ridges above the adjacent creeks and impacts a
relatively small area ofsensitive biological resources. The main impact areas are the Buenaventura Boulevard crossing ofGold Run Creek and development at the head of several ephemeral streams tributary to Gold Run Creek. Standard development protocols for seasonal plant and animal surveys to implement construction protection measures are also identified in the mitigations. These include measures to avoid or minimize impacts to Central Valley steelhead and Chinook salmon; the Valley Elderberry Longhorn Beetle and its host plant; and other special- status Packet Pg. 405 Attachment: Previous Staff Report 06-15-10 (4.11(b)--Project Acceptance, Salt Creek Heights Unit 3) Report to City Council
Re: Public Hearing re Salt Creek Heights Subdivision/ Planned Development June 3. 2010
birds, raptors, and migratory birds. The mitigations also specifY that to minimize potential habitat impacts to Salt Creek and Gold Run Creek, any necessary fire- fuel clearing within ] 00 feet ofthe creeks shall be selective to avoid impacting the creek- side riparian canopy. The work must be performed manually or with small equipment and must employ best management erosion- control practices.
General Plan Open-Space Policy Consistency
Much of the discussion at the Planning Commission hearing focused on consistency with adopted General Plan goals and policy relative to six "outpad" lots identified as Lots 335, 336, 337, 338, 339, and 341 on the Project map exhibits. These are 6 ofl210ts located away from the main body ofthe subdivision within a designated open- space area located above Salt Creek, Gold Run Creek, and the Sacramento River. The General Plan designates the area as " Greenway," indicative of the predominantly 20 percent or greater hillside slopes immediately above the creeks and river. Each outpad" proposes 6, 400 square feet of building envelope ( 80 feet by 80 feet), including some land area with slopes less than 20 percent and some in excess of20 percent, surrounded by the larger area of open space. Access to the pads will necessitate construction of long driveways across the hillsides.
The General Plan defines " Greenway" as " natural open space and includes slopes in excess of 20 percent and the IOO- year floodplain of the Sacramento River and its tributary creeks and streams." The definition goes on to state that ". . . Because of the inherent dangers to life and property and irrevocable damage to the natural environment, these natural land and water areas should not be urbanized or significantly altered. . . These natural areas are an important local resource and serve as places in which flora or fauna can be maintained in its natural state provide relieffrom urbanization, reduce siltationfrom excessive grading, buffer various land use activities, and. . . are an important visual resource. . .." The Community Development and Design Element and the Natural Resources Element contain multiple policies intended to preserve lands designated " Greenway," and the main policy directive affecting the design ofthe Salt Creek Heights Subdivision is found in General Plan Policy CDD3A as follows:
Policy CDD3A: Prohibit development in naturalfloodplains or on hillsides with slope areas exceeding 20 percent. Minor ( emphasis added) encroachments into these areas for new developments may be authorized without a General Plan amendment ifnecessary tofacilitate installation ofinfrastructure, provide emergency- access opportunities, or otherwisefacilitate construction ofthe project as approved by the City.
As required by state law, this and related open-space policies are reflected in the Zoning Ordinance and Zoning Map to ensure internal consistency between the General Plan and zoning standards. The Zoning Ordinance references this requirement in its purpose statement, which requires that project approvals protect environmentally sensitive areas and mitigate potential hazards while maintaining the aesthetic benefit of hillside areas by limiting development on slopes exceeding 20 percent RMC 9] 8. 01.020 Purpose).
The Commission's deliberation centered on whether these six " outpads" are consistent with the Greenway" designation and policies ofthe General Plan (and by definition, the Zoning Ordinance).
The staft's recommendation to the Commission was that General Plan policy, in combination with Packet Pg. 406 Attachment: Previous Staff Report 06-15-10 (4.11(b)--Project Acceptance, Salt Creek Heights Unit 3) Report to City Council
Re: Public Hearing re Salt Creek Heights Subdivision/Planned Development June 3. 2010
adopted Commission policy interpretations and past practice, would not support six " outpad" lots- specifically Lots 335, 336, 337, 338, 339, or 341.
The discussion of the " outpads" led to a divided vote on approval of the subdivision, with four Commissioners finding that all 12 ofthe " outpads" could be found consistent with the General Plan Greenway" policies and voting for approval, and two Commissioners agreeing with the staff recommendation that the six above- identified "outpads" could not be supported by adopted policy and development standards. The large maps, Attachments " P" and " Q," provide an overlay of the subdivision in an aerial photograph and topography map, respectively, and clearly delineate the outpads" by lot number. The topography map also illustrates the necessary grading to construct the outpad" driveways. It should be noted that the applicant has agreed to relocate Lot 339 and construct it off the driveway which would also serve Lot 341.
It is the responsibility ofthe Planning Commission and staffto evaluate a project' s consistency with the General Plan when making a recommendation to the City Council. During review of the project, the Commissioners walked the property and viewed the " outpad" locations with either the project applicant, City staff, or both. In making its recommendation to the Council, four ofsix Commission members expressed the opinion that the "outpads" could be found consistent with the General Plan because the building pads:
Contain some land area ofless than 20 percent slope.
Represent desirable home sites.
Further the mix ofhousing types.
May enhance wildland fire-protection opportunities by providing fire hydrants close to the open space and fire " breaks" in the form of the driveway extensions into the open space.
Represent minor encroachments within the larger open- space area.
Will not be detrimental to the environment with application ofthe mitigations identified in the Project EIR.
The staff's recommendation that Lots 335, 336, 337, 338, 339, and 341 are not consistent with the General Plan is based upon an analysis provided in the attached Planning Commission staffreport.
In summary, this determination is based on the following elements (see Attachment "I" for details):
The location of these six " outpads" and the extent of grading necessary to access these lots would be inconsistent with the property' s " Greenway" land use designation and the related General Plan policies. The " Greenway" designation is intended to preserve land predominantly located in areas of 20 percent or greater slopes, to provide greenbelts, maintain habitat, and protect watersheds.
The amount ofgrading needed to facilitate development of the pads would greatly exceed the minor encroachment" language ofGeneral Plan Policy CDD3A, which allows disturbance of 20 percent slopes with subdivision approvals to recognize unique site constraints, achieve efficiencies in lot or infrastructure design, or to further other General Plan goals, such as the creation of an efficient circulation system.
Packet Pg. 407 Attachment: Previous Staff Report 06-15-10 (4.11(b)--Project Acceptance, Salt Creek Heights Unit 3) Report to City Council
Re: Public HearinR re Salt Creek HeiRhts Subdivision/ Planned Development June 3, 2010
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The " outpad" lots deviate substantially from the adopted Planning Commission General Plan Policy Interpretation 2001- 3, which establishes the criteria for approval of lots which are partially encumbered by slopes in excess of 20 percent ( Attachment "K").
The extension of these pads into the " Greenway" area will result in a substantial amount of additional vegetation management within open- space areas to provide fire protection ofthe lots.
Park Development Agreement
The project includes dedication of approximately 13. 9 acres for use as a public- park site. The dedication will exceed the minimum dedication requirement of 5.36 acres, although approximately
4. 8 acres are within area already encumbered by power- line easements where other development could not occur. The developer will also contribute $ 125, 000 toward future improvements to the existing Buenaventura Trail.
The applicant wishes to enter into a development agreement whereby the developer will construct park improvements in conjunction with the subdivision in exchange for credit toward the Project' s park-development fee obligation ofapproximately $ 1, 760,440. These fees fund park development citywide and are not totally dedicated to a specific project. This agreement ensures development of the park in a manner coordinated with buildout of the subdivision. In turn, the developer benefits by the deferral offee payments for developed lots until such time that park improvements must be constructed. It is likely that the developer' s fee credit may not be sufficient to develop the entire
13. 9- acre park. In that case, completion of the park improvement would become a future City project.
Public Comment
Public comment on the Draft EIR has been incorporated in the Final EIR. The staffreceived several e- mails concerning the " outpad" issue immediately prior to the Planning Commission hearing. This correspondence is provided in Attachment " 0." Public testimony regarding the project was also reviewed by the Planning Commission as reflected in the draft minutes ( Attachment " J") of that meeting.
Required Findings
A rezoning ofthe property to apply the " PO" Planned Development Overlay District is a legislative
act and, therefore, specific findings for approval are not required, other than a general determination by the City Council that the action is consistent with the adopted General Plan. The necessary findings to support a City Council action to determine that Final EIR- I- 08 is adequate for the Project, approve the tentative subdivision map, approve the planned development plan, and approve the development agreement are provided in the attached resolutions and ordinances provided for Project approval.
Is~'ue
The issue before the City Council is whether or not to certifY Final EIR- I- 08 and approve the Salt Creek Heights Project. In particular, the issue ofapproving development ofthe proposed " outpads" Packet Pg. 408 Attachment: Previous Staff Report 06-15-10 (4.11(b)--Project Acceptance, Salt Creek Heights Unit 3) Report to City Council
Re: Public HearinR re Salt Creek HeiRhts Subdivision/Planned Development June 3. 2010
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and their consistency with adopted General Plan policies is at question. If the Council chooses to implement the Planning Commission recommendation, staff believes that existing General Plan open- space and greenway policies should be evaluated for revision to ensure greater specificity in application. Future project applicants, the public, and staff will need such specificity to ensure that similar proposals for development which will be brought forward can be evaluated effectively.
Alternatives; Implication ofAlternatives
At the conclusion ofthe public hearing, the City Council has the following alternatives:
Environmental Impact Report EIR- I-08
I. Certify Final ElR- l- 08 for the Salt Creek Heights Project as complete and satisfying the requirements ofCEQA by adoption ofthe attached resolution (Attachment " 8"). ( Planning Commission and Staff Recommendation)
2. Determine that additional information or revision is necessary to complete the Final EIR. Ifthis action is taken, Council consideration of the Project itself must be continued until the required work is completed consistent with the requirements ofCEQA.
Salt Creek Heights Project
I. Approve the Salt Creek Heights Tentative Subdivision Map and Planned Development Plan subject to the attached conditions (Attachment " A") by adoption of the attached resolution Attachment " C") and accept the attached two ordinances ( Rezoning and Development Agreement) for first reading by title only (Attachments " D" and " E"). ( Planning Commission Recommendation)
2. Approve the Salt Creek Heights Project subject to the attached conditions, with revision to Condition I by minute action, stipulating that "outpad" Lots 335, 336, 337, 338, 339, and 341 are not approved, but that substitute lots or apartment units may be constructed within the bounds of the approved physical development to maintain an approved total unit count of 440.
This action would be taken by adoption ofthe same resolutions and ordinances identified in Alternative I. ( Staff Recommendation)
3. Approve the Salt Creek Heights Project with modifications as determined necessary by the Council to comply with the General Plan, Zoning Ordinance, and/ or Subdivision Map Act.
Depending on the nature ofthe modifications, this may require continuation of the hearing.
4. Deny the Salt Creek Heights Project based upon a determination that the tentative map, planned development plan, or rezoning are not consistent with the General Plan or that the Project would be detrimental to the health, safety, or welfare of the public. Continue final action on the project to a future meeting, and instruct that staff prepare the necessary findings of fact based on Council direction for denial ofthe project.
Packet Pg. 409 Attachment: Previous Staff Report 06-15-10 (4.11(b)--Project Acceptance, Salt Creek Heights Unit 3) Report to City Council
Re: Public Hearing re Salt Creek Heights Subdivision/Planned Development June 3, 2010
Conclusion
The Planning Commission and staff believe that the project is consistent with sound residential development practices and promotes many General Plan goals and policies. In this same context of General Plan consistency, the staff respects the role ofthe Planning Commission in evaluating and recommending General Plan " Greenway" policy determinations to the Council. However, in this instance, professional staff is compelled by its understanding of the General Plan policies and legislative framework to identify its concerns that specific " outpad" lots are inconsistent with the purpose and direction ofthe General Plan' s " Greenway" policies for those reasons identified in this report and the Planning Commission staff reports.
The City' s application of "Greenway" policy has been consistent for 40 years, and staff has not been able to identify any similar precedent for the extent of greenway encroachment to reach relatively small building envelopes otherwise surrounded by areas meeting the " Greenway" definition ofthe General Plan. However, approval ofthe subject " outpads" is fundamentally a matter ofGeneral Plan policy interpretation. The Commission and the staff agree that adequate environmental mitigations are identified in the EIR to support Project approval with or without the " outpads." Redding' slongstanding open- space policies have protected steep slope and environmentally sensitive community assets for passive public enjoyment and hillside watershed protection. In turn, the General Plan has allowed encroachments to achieve land use and infrastructure efficiencies necessary to achieve the goals ofdevelopment interests, property owners, and citizens. It is this longstanding policy direction that is largely responsible for the unique natural character ofthe community. Staff believes that the General Plan policy contains some flexibility as evidenced byits support of6 ofthe 12 " outpads." It is the degree ofdeviation from the policy by six " outpads" that staffcannot support.
On this basis, the staffrecommends that the Council approve the Salt Creek Heights Project subject to a revision of Condition I eliminating or relocating " outpad" Lots 335, 336, 337, 338, 339, and 341.
The majority of the Planning Commission did not feel that the building pads within the larger open- space area would significantly compromise the values and benefits of the open space provided by the project. The four Commissioners who supported the project also believe that the "Greenway" policy contains substantial flexibility in order to recognize the unique circumstances ofindividual properties and projects and that the " outpads" represent a unique housing opportunity overlooking the Sacramento River and Salt Creek Canyons for a few future residents. On this basis, the Commission recommends that the Council approve the Salt Creek Heights Project as proposed.
Attachments
A. Project Conditions ofApproval
B. Resolution certifying EIR- I- 08
C. Resolution approving Tentative Map and Planned Development Plan D. Ordinance approving " PD" rezoning
E. Ordinance approving Development Agreement ( with Agreement attached) F. General Plan and Zoning Map
G. Outpad Synopsis
Packet Pg. 410 Attachment: Previous Staff Report 06-15-10 (4.11(b)--Project Acceptance, Salt Creek Heights Unit 3) Report to City Council
Re: Public Hearinf? re Salt Creek Heif?hts Subdivision/Planned Development June3. 2010
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H. May II, 2010, Planning Commission staff report on the EIR
1. May II, 20 I 0, Planning Commission staff report on the Project J. May II, 2010, Planning Commission minutes
K. Planning Commission Policy Interpretation No. 2001- 3, Permissible Grading andDevelopment on Slopes Exceeding 20 Percent
L. Planning Commission Policy Interpretation No. 2001- 3 matrix M. 20 percent slope lot encroachments
N. Vegetation management footprint
O. Correspondence
P. Aerial photograph tentative map overlay (large map)
Q. 20 percent slope/ driveway grading/tentative map overlay (large map) R. Tentative map package
S. Planned Development Plan*
T. EIR- I- 08*
Copies ofthe Planned Development Plan and the Final ElR for the Salt Creek Heights Project were forwarded to each Council member on May 21 and are available in the City Clerk's office.
DD: el
ST AF\ SaltCrkHeights- Dev Agrmnt- EIR -PDRezong-DD- CC. wpd c: Gary Blanc, Sierra Pacific Industries, Inc.
Redding Planning Commissioners
Bruce Grove, RBF Consulting
Packet Pg. 411 Attachment: Previous Staff Report 06-15-10 (4.11(b)--Project Acceptance, Salt Creek Heights Unit 3)
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Authorize the Mayor to execute a Subdivision Agreement with Sierra Pacific Industries, and approve the final map for Salt Creek Heights Subdivision, Unit 3 (S-15-07/PD-11-07), thereby instructing the City Clerk to file the map with the Shasta County Recorder.
Fiscal Impact
There will be cumulative impacts to the Public Works Department due to the increase in publicstreet infrastructure requiring annual maintenance, especially the asphalt pavement. The project will generate an incremental increase in state gas -tax funds based on population and point- oforigin sales; however, the increase in these revenues falls short of the anticipated annualized maintenance cost.
In addition, there will be an incremental increase in the City of Redding utilities costs due to the additional infrastructure. Generally, except for the Storm Drain Utility, sufficient revenue is generated by monthly use charges to offset any increase in annual maintenance costs. The Storm Drain Utility is challenged with increasing requirements that current rates do not cover.
Alternative Action
The City Council may choose not to enter into a subdivision agreement and not approve the final map. This option requires a finding that the subdivision is not being developed in accordance with the conditions of the approved tentative map or in conformance with the State Subdivision Map Act.
MEETING DATE: October 15, 2019
ITEM NO. 4.11(g)
FROM:
APPROVED BY***
[email protected] btippin@cityofredding. org
SUBJECT: 4.11(g)--Approve Final Map and Execute Subdivision Agreement for Salt Creek Heights Subdivision, Unit 3, (S-15-07/PD-11-07)
Chuck Aukland, Public
Works Director
Packet Pg. 412 Attachment: Previous Staff Report 10-15-19 (4.11(b)--Project Acceptance, Salt Creek Heights Unit 3) Report to Redding City Council October 10, 2019
Re: 4.11( g)--Final Map-Salt Creek Heights Subdivision, Unit 3 Page 2 Background/Analysis
The Salt Creek Heights Subdivision, ( S-15-07/PD-11-07), was approved by the Planning Commission on June 3, 2010. Attached is a map showing the subdivision, which is located west of Buenaventura Boulevard and north of Eureka Way.
The developer, Sierra Pacific Industries, has submitted the final map and all other required data, which has been checked and approved by various City of Redding departments. Relevant subdivision map conditions of approval have been met with the exception of some portions of the roadway conditions ( placing asphalt concrete, striping, pouring curb/gutter/sidewalk, centerline monument survey, street name signs, utility manhole, street lights and valve grade adjustments). The developer has agreed to the execution of a subdivision agreement, has committed to completing these conditions, and has submitted a related security in the amount of 669,486 for the remaining work. The developer has been informed that no occupancy permits will be granted for residences constructed on lots until all related subdivision agreement conditions have been met.
Council Priority/City Manager Goals
This agenda item is a routine operational item.
c: Craig Wittner, Fire Marshal
Sue MacSween, Development Services Technician
Ken Iwamura, Public Works Department
Kyle Jones, Public Works Department
Joseph Forseth-Deshais, Parks Division
Attachments
Subdivison Agreement ( available online)
Location Map
Final Map
Packet Pg. 413 Attachment: Previous Staff Report 10-15-19 (4.11(b)--Project Acceptance, Salt Creek Heights Unit 3) Packet Pg. 414 Attachment: Previous Staff Report 10-15-19 (4.11(b)--Project Acceptance, Salt Creek Heights Unit 3) Packet Pg. 415 Attachment: Previous Staff Report 10-15-19 (4.11(b)--Project Acceptance, Salt Creek Heights Unit 3) Packet Pg. 416 Attachment: Previous Staff Report 10-15-19 (4.11(b)--Project Acceptance, Salt Creek Heights Unit 3) Packet Pg. 417 Attachment: Previous Staff Report 10-15-19 (4.11(b)--Project Acceptance, Salt Creek Heights Unit 3) Packet Pg. 418 Attachment: Previous Staff Report 10-15-19 (4.11(b)--Project Acceptance, Salt Creek Heights Unit 3) Packet Pg. 419 Attachment: Previous Staff Report 10-15-19 (4.11(b)--Project Acceptance, Salt Creek Heights Unit 3) Packet Pg. 420 Attachment: Previous Staff Report 10-15-19 (4.11(b)--Project Acceptance, Salt Creek Heights Unit 3) Packet Pg. 421 Attachment: Previous Staff Report 10-15-19 (4.11(b)--Project Acceptance, Salt Creek Heights Unit 3) Packet Pg. 422 Attachment: Previous Staff Report 10-15-19 (4.11(b)--Project Acceptance, Salt Creek Heights Unit 3) Packet Pg. 423 Attachment: Previous Staff Report 10-15-19 (4.11(b)--Project Acceptance, Salt Creek Heights Unit 3) Packet Pg. 424 Attachment: Previous Staff Report 10-15-19 (4.11(b)--Project Acceptance, Salt Creek Heights Unit 3) Packet Pg. 425 Attachment: Previous Staff Report 10-15-19 (4.11(b)--Project Acceptance, Salt Creek Heights Unit 3) Packet Pg. 426 Attachment: Previous Staff Report 10-15-19 (4.11(b)--Project Acceptance, Salt Creek Heights Unit 3) Packet Pg. 427 Attachment: Previous Staff Report 10-15-19 (4.11(b)--Project Acceptance, Salt Creek Heights Unit 3) Packet Pg. 428 Attachment: Previous Staff Report 10-15-19 (4.11(b)--Project Acceptance, Salt Creek Heights Unit 3) Civil Engineering • Land Planning • Surveying & Mapping Landscape Architecture • Presentation Graphics
6590 Lockheed Drive, Redding, CA 96002
530.221.1792 voice • 530.221.8369 fax • info@sdsengineering. com SHARRAH DUNLAP SAWYER, INC.
Packet Pg. 429 Attachment: Previous Staff Report 10-15-19 (4.11(b)--Project Acceptance, Salt Creek Heights Unit 3) Civil Engineering • Land Planning • Surveying & Mapping Landscape Architecture • Presentation Graphics
6590 Lockheed Drive, Redding, CA 96002
530.221.1792 voice • 530.221.8369 fax • info@sdsengineering. com SHARRAH DUNLAP SAWYER, INC.
Packet Pg. 430 Attachment: Previous Staff Report 10-15-19 (4.11(b)--Project Acceptance, Salt Creek Heights Unit 3) Civil Engineering • Land Planning • Surveying & Mapping Landscape Architecture • Presentation Graphics
6590 Lockheed Drive, Redding, CA 96002
530.221.1792 voice • 530.221.8369 fax • info@sdsengineering. com SHARRAH DUNLAP SAWYER, INC.
Packet Pg. 431 Attachment: Previous Staff Report 10-15-19 (4.11(b)--Project Acceptance, Salt Creek Heights Unit 3) Civil Engineering • Land Planning • Surveying & Mapping Landscape Architecture • Presentation Graphics
6590 Lockheed Drive, Redding, CA 96002
530.221.1792 voice • 530.221.8369 fax • info@sdsengineering. com SHARRAH DUNLAP SAWYER, INC.
Packet Pg. 432 Attachment: Previous Staff Report 10-15-19 (4.11(b)--Project Acceptance, Salt Creek Heights Unit 3) Civil Engineering • Land Planning • Surveying & Mapping Landscape Architecture • Presentation Graphics
6590 Lockheed Drive, Redding, CA 96002
530.221.1792 voice • 530.221.8369 fax • info@sdsengineering. com SHARRAH DUNLAP SAWYER, INC.
Packet Pg. 433 Attachment: Previous Staff Report 10-15-19 (4.11(b)--Project Acceptance, Salt Creek Heights Unit 3) Civil Engineering • Land Planning • Surveying & Mapping Landscape Architecture • Presentation Graphics
6590 Lockheed Drive, Redding, CA 96002
530.221.1792 voice • 530.221.8369 fax • info@sdsengineering. com SHARRAH DUNLAP SAWYER, INC.
Packet Pg. 434 Attachment: Previous Staff Report 10-15-19 (4.11(b)--Project Acceptance, Salt Creek Heights Unit 3) Civil Engineering • Land Planning • Surveying & Mapping Landscape Architecture • Presentation Graphics
6590 Lockheed Drive, Redding, CA 96002
530.221.1792 voice • 530.221.8369 fax • info@sdsengineering. com SHARRAH DUNLAP SAWYER, INC.
Packet Pg. 435 Attachment: Previous Staff Report 10-15-19 (4.11(b)--Project Acceptance, Salt Creek Heights Unit 3) Civil Engineering • Land Planning • Surveying & Mapping Landscape Architecture • Presentation Graphics
6590 Lockheed Drive, Redding, CA 96002
530.221.1792 voice • 530.221.8369 fax • info@sdsengineering. com SHARRAH DUNLAP SAWYER, INC.
Packet Pg. 436 Attachment: Previous Staff Report 10-15-19 (4.11(b)--Project Acceptance, Salt Creek Heights Unit 3) Civil Engineering • Land Planning • Surveying & Mapping Landscape Architecture • Presentation Graphics
6590 Lockheed Drive, Redding, CA 96002
530.221.1792 voice • 530.221.8369 fax • info@sdsengineering. com SHARRAH DUNLAP SAWYER, INC.
Packet Pg. 437 Attachment: Previous Staff Report 10-15-19 (4.11(b)--Project Acceptance, Salt Creek Heights Unit 3)
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Accept Bid Negotiation No. 5402 (Job No. 2707), Replace Asphalt Concrete Surfacing 2023 Project, awarded to Tullis, Inc., as satisfactorily complete, with a final cost of $1,804,578.55.
Fiscal Impact
Streets Division funding in the amount of $2,100,000 was approved for this project for Fiscal Year 2023-24. The total Replace Asphalt Concrete (AC) Surfacing 2023 Project (Project) costs, including surveying, design, bidding, construction, field engineering, inspection, and contract administration is $1,804,578.55.
Alternative Action
The City Council (Council) may choose not to accept the project as satisfactorily complete and provide staff alternative direction.
Background
As of February 2, 2024, Tullis, Inc. has completed all items of work on the Project which was within the adjusted contract time frame following weather delays and additional work.
Subsequently, the Public Works Department filed a notice of completion with Shasta County.
The project warranty period expires one year from the completion date.
At its meeting on October 2, 2023, the Council awarded a construction contract to Tullis Inc. for $1,498,756 and approved a $275,000 construction contingency fund. Also authorized was $192,200 for contract administration and construction inspection fees and $66,000 for project development costs. The City Manager was authorized to approve additional increases in either the construction management or construction contingency amounts up to a total of $25,000. The total authorized amount for the project was $2,056,956. Project development costs include MEETING DATE: April 2, 2024
ITEM NO. 4.11(c)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(c)--Accept Bid Negotiation No. 5402 Replace AC Surfacing 2023 Project Michael Webb, Public Works
Director
Packet Pg. 438
Report to Redding City Council March 21, 2024
Re: 4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project Page 2 engineering, environmental, and consultant services. During construction, there were two change orders in the amount of $166,602.55, leaving a balance of $108,397.45 in the contingency fund.
The final project cost was $1,804,578.55.
The project involved removing and replacing approximately 118,000 cubic feet of asphalt concrete in worn and deteriorated sections of Airport Road, South Bonnyview Road, Rancho Road, Browning Street and Churn Creek Road as well as appropriate traffic control, striping, and pavement markings as required.
Cost Summary
Awarded Amounts Actual Cost
Project Development Costs $66,000.00 $66,000.00
Construction Contract +
Contingency $1,773,756.00
Construction Contract +
Contract Change Orders $1,665,358.55
Contract Administration &
Inspection $192,200.00 $73,220.00
Additional City Manager
Authority $25,000.00 $0.00
Total $2,056,956.00 $1,804,578.55
Environmental Review
This action is not a project as defined by the California Environmental Quality Act (CEQA). On October 2, 2023, the Council determined that the Project is categorically exempt from review under CEQA, pursuant to Section 15301(c) - Existing Facilities. No further action is required.
Council Priority/City Manager Goals
This agenda item is a routine operational item.
Attachments
^Location Map
Previous Staff Report
Packet Pg. 439
Packet Pg. 440 Attachment: ^Location Map (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) GI " Y F
CITY OF REDDING
REPORT TO THE CITY COUNCIL
MEETING DATE: October 2, 2023 FROM: Chuck Aukland, Public ITEM NO. 4. 11( g) Works Director
APPROVED BY***
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ukl n l, H' ciblic Wc aks L' reGt ' 9(? 1/ 2423 ry ip} in, C"i ana 9,i2/ 7423 [email protected]. ca.us btippin@cityofredding. org
SUBJECT: 4. 11( g)-- Award Bid Negotiation No. 5402 ( Job No. 2707) Replace Asphalt Concrete Surfacin 2023 Project
Recommendation
Authorize the following actions relative to Bid Negotiation No. 5402 ( Job No. 2707), Replace Asphalt Concrete Surfacing 2023:
1) Award to Tullis, Inc, in the amount of$ 1, 498, 756. 00; 2) Approve $ 192, 200 to cover the cost of administration and inspection fees; 3) Approve $ 66, 000 for project development costs;
4) Approve $ 275, 000 to provide construction contingency funding; 5) Authorize the City Manager to approve additional increases in either the construction management or construction contingency amounts up to a total of$25, 000; 6) Approve the project design plans, specifications, and special provisions; and 7) Find that the project is categorically exempt from review under the California Environmental Quality Act Guidelines, pursuant to Section 15301( c) — Existing Facilities.
Fiscal Impact
The Replace Asphalt Concrete Surfacing 2023 Project is funded by the Streets Division and is included in the approved Fiscal Year 2023- 24 Budget. Project cost components are estimated, and some shifting of the funds may be necessary to balance the project within the approved budget.
Cost Summav
Item Estimated
Pro ect Develo ment Costs 66, 000. 00
Construction Contract+ Contin ency 1, 773, 756. 00
Contract Administration, Ins ection, Testin 192, 200. 00 Additional Cit Mana er Authorit 25, 000. 00
Total Pro' ect Costs 2, 056, 956. 00
P o' ectBud et 2, 100, 000. 00
Packet Pg. 441 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) Report to Redding City Council September22, 2023
Re: 4.11( g)--Award Bid Negotiation No. 5402 (Job No. 2707) Replace AC Surfacing 2023 Project Page 2
Alternative Action
The City Council may choose not to award the project or provide alternate direction to staf£ If the project does not move forward, the streets will continue to deteriorate and may require roadway reconstruction.
Background/Analysis
This project involves removing and replacing approximately 120, 000 cubic feet of asphalt concrete in worn and deteriorated sections of Churn Creek Road, Browning Street, South Bonnyview Road and Airport Road, including associated striping, pavement marking, pavement markers, and all other work shown in the drawings and as required by the specifications.
Attached is a tabulation of the three bids opened on September 21, 2023. The low bid in the amount of $1, 498, 756 was received from T ullis, Inc., of Redding, California. The engineer' s estimate was $ 1, 565, 033. Total project development costs for this project are estimated to be 66, 000. Project development costs include engineering, environmental, and consultant services design and construction support).
Environmental Review
Staff has determined that the project is categorically exempt from environmental review under the California Environmental Quality Act Guidelines, per Section 15301 ( c). Class 1 exemptions include the operation, repair, maintenance, or minor alteration of existing facilities, structures, or equipment involving negligible or no expansion of use. The project will extend the life of the existing pavement, but will not create additional vehicle capacity or result in expansion of use.
The project has been reviewed for sensitive resources such as threatened or endangered species or their habitats, sensitive vegetation communities, tribal lands, or tribal cultural resources. The project has no potential to have a significant effect on the environment.
Council Pr iority/ City Manager Goals
This agenda item is a routine operational item.
Attachments
Location Map
Bid Tab
Notice of Exemption
Plans
Specifications
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Packet Pg. 443 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) BID TABULATION FOR:
Replace AC Surfacing 2023
Bid Schedule No.: 5402
ENGINEER' S EST Tullis Inc J. F. Shea Construction Inc
9/ 21/ 2023 U N IT U N IT U N IT
ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRICE TOTAL 1 Water Pollution Control LS 1 2, 500. 00 2, 500. 00 $ 750. 00 750. 00 $ 3, 106. 00 3, 106. 00 2 Traffic Control LS 1 $ 130, 000. 00 $ 130, 000. 00 $ 88, 000. 00 $ 88, 000. 00 $ 148, 081. 07 $ 148, 081. 07 3 Replace Asphalt Concrete Surfacing ( 3/ 4" PG 64- CF 118137 9. 00 $ 1, 063, 233. 00 8. 00 $ 945, 096. 00 9. 89 $ 1, 168, 374. 93 4 Asphalt Concrete Overlay( 3/ 4" PG 64- 10) TON 1545 90. 00 $ 139, 050. 00 85. 00 $ 131, 325. 00 88. 00 $ 135, 960. 00 5 Shoulder Backing LF 16100 2. 00 $ 32, 200. 00 3. 00 $ 48, 300. 00 1. 40 22, 540. 00 6 Traffic Loops EA 8 2, 500. 00 $ 20, 000. 00 $ 2, 500. 00 $ 20, 000. 00 $ 2, 550. 00 20,400. 00 7 Thermoplastic Traffic Stripe ( 6") LF 67500 1. 00 $ 67, 500. 00 1. 65 $ 111, 375. 00 1. 65 $ 111, 375. 00 8 Thermoplastic Traffic Stripe ( 8") LF 7900 2. 00 $ 15, 800. 00 2. 40 $ 18, 960. 00 2. 40 18, 960. 00 9 Pavement Markings ( Thermoplastic) SF 5000 8. 00 $ 40, 000. 00 15. 00 $ 75, 000. 00 15. 00 75, 000. 00 10 Pavement Marker EA 1650 7. 00 $ 11, 550. 00 11. 00 $ 18, 150. 00 11. 00 18, 150. 00 11 Adjust Water Valve EA 24 750. 00 $ 18, 000. 00 $ 850. 00 $ 20, 400. 00 $ 1, 476. 00 35, 424. 00 12 Adjust Manhole EA 19 1, 200. 00 $ 22, 800. 00 $ 1, 000. 00 $ 19, 000. 00 $ 1, 865. 00 35, 435. 00 13 Adjust Monument EA 2 1, 200. 00 2, 400. 00 $ 1, 200. 00 2, 400. 00 $ 1, 732. 00 3, 464. 00 TOTA - CONTRACT ITEMS 1, 565, 033. 00 1, 498, 756. 00 1, 796, 270. 00 Shaded areas indicate corrections made in accordance with the Special Provisions. PagePacket Pg. 444 1 of 2 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) BID TABULATION FOR:
Replace AC Surfacing 2023
Bid Schedule No.: 5402
S. T. Rhoades Construction
Inc AVERAGES
9/ 21/ 2023 U N IT U N IT
ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE
1 Water Pollution Control LS 1 800. 00 800. 00 1, 552. 00 2 Traffic Control LS 1 $ 180, 000. 00 $ 180, 000. 00 138, 693. 69 3 Replace Asphalt Concrete Surfacing ( 3/ 4" PG 64- CF 118137 11. 63 $ 1, 373, 933. 31 9. 84 4 Asphalt Concrete Overlay( 3/ 4" PG 64- 10) TON 1545 125. 00 $ 193, 125. 00 99. 33 5 Shoulder Backing LF 16100 2. 40 $ 38, 640. 00 2. 27
6 Traffic Loops EA 8 2, 500. 00 $ 20, 000. 00 2, 516. 67 7 Thermoplastic Traffic Stripe ( 6") LF 67500 1. 65 $ 111, 375. 00 1. 65 8 Thermoplastic Traffic Stripe ( 8") LF 7900 2. 40 $ 18, 960. 00 2. 40 9 Pavement Markings ( Thermoplastic) SF 5000 15. 00 $ 75, 000. 00 15. 00 10 Pavement Marker EA 1650 11. 00 $ 18, 150. 00 11. 00
11 Adjust Water Valve EA 24 1, 700. 00 $ 40, 800. 00 1, 342. 00 12 Adjust Manhole EA 19 2, 100. 00 $ 39, 900. 00 1, 655. 00 13 Adjust Monument EA 2 2, 200. 00 4, 400. 00 1, 710. 67 TOTA - CONTRACT ITEMS 2, 115, 083. 31 1, 803, 369. 77
Shaded areas indicate corrections made in accordance with the Special Provisions. PagePacket Pg. 445 2 of 2 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project)
N TICE OF EXEMPTIQ N
TO: D Office ofPlanning and Research FR(DM: City af Redding 1400 Tenth Strzet, Room 121 Public Works Department
Sacrarnenta, CA 95814 777 Cypress Avenue
Redding, CA 96001
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Shasta County Clerk
Cc unty of Shasta
P:O. Box 9908$ 0, 1643 Market Street
Redding, CA 96099- 0880
Pro, eet Title: Replace AC Su faein; 2023 Project J.4. #2707- 20 Praject Locat on— Speci ca Airport Road. Chcai-n Creek Road, Brownin Street and South Bonnyview RoadProaect Locatian— City: Reddin- Project Location= Connty. Shasta Description of Project. The Citv of Reddin raposes to remave and replace 2 S" of asphalt concrete on the existin deteriorated sections of Aiirpart Road Cliurn Creek Road Browning Street and South Bonnyview Road Wark includes rindrn and replacin ar sealing t pavement adding new stripin• and ad' ustin manhales as needed C} ne- way traffic control or tem orarv street closures rnav be required. The public will be notified of the projeet Name ofPablic Ag ncy Appraving Project: Citv of Reddin
Narne afPerson ar Ageney Carrying Glut Project: Tom Semb, Proiect En ineer Exempt Status: ( check vne)
Ministerial [ Section 21080( b}( 1); 15268]
Declared Emergency [ Section 21Q80( b}( 3); 15269{ aj]
Emergency Project[ Section 21080( b)( 4}; 15269( b)]
Statutory Exemptions. State code number.
Common Sense Exemptilan(' I`his project does not fall within an exempt class, but it can be seen with certainty that there is no possibility thaYtha activity rnay have a signifieant effect on the environment( 14 CGR 15601[ b][ 3]):
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Categorical Exemption. State type and section number: Sec. 153Q1( c), Existin Facilities No exceptions apply that would bar t11e use of a categorical exemption( PRD 21084 and 14 CCR 15300. 2).
Reasans why project is exempt. Class 1 exemptions include the operation repaii- maintenance or minor alteration of existin facilities structures or equiprnent involvrng negll ible or no expansion of use The existing asphalt will be rnaintained and the project does not involve expansian of use The roject has been reviewed for sensitive resources such as tlzreatened or erldan ered species ar their habitats sensitive ve etation communities tribal lands or tribal cultural resources. The praiect has no potential to I1av a significant effect on the envfron nent Lead Agency Contact Person: AmberKelley Telephonea 530. 225. 4046 If Filed by Applicant:
1. Attach certified dacument of exemption finding.
2. Has a notice af exemptic n been fled by the public agency approving the project? a Yes Na Signature: . Date: c "",; .
Title: En iranmental Compliance Ma er
Signed by Lead Agency Date received far filing at OPR.
Signed by Applicant
Packet Pg. 446 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) WN
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Packet Pg. 447 SHEET 1 OF 26 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project)
GENERAL NOTES
CITY OF REDDING CONSTRUCTION STANDARDS SUMMARY OF QUANTITIES N
MATERIALS PAGE t00. Q0
1. ALL CONSTRUCTION ITEM QUANTITY UNIT SHALL CONFORM TO THE CURRENT C11Y OF RE DING CONSTRUCTION TYPICA STREET CROSS SECTION .......................................................... PAGE 117. 00 W
STANDARDS ( CORCS), THE STANDARD SPECIFiCATIONS FOR PUBLIC WORKS WPCP Z a
CONSTRUCTION, DATED 2021 ( GREEN800K), AND THE CONTRACT SPECIFICATIONS AS CURB AND GUTfER ( 6") ........................................................................ PAGE 136. 00 LS t
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THEY PERTAIN TO THE WORK DEPICTED HEREIN. CORCS AS APPLIES TO THIS PROJECT NO PARKING' SIGN INSTALLATION PAGE 152. 02 ALL E TNE CURRENT VERSION AS POSTED ON THE CITY OF REDDWG WEBSITE, REPLACE ASPHALT CONCRETE SURFACING 3 4" PG 64- t0 Y 9 9 1P I 9 9
htt • STREET SIGN BASE DETAILS ................................................................... PAGE 152. 20 CF i18137 c t ofreddin or / deoortments ublic- works en ineerin construction stondards, AT THE TIME OF BID OPENING. PAVEMENT MARKINGS TRAFFIC LINES ..................................................... PAGE 177. 00 Zo Z ASPHALT CONCRETE OVERLAY ( 3/ 4" PG 64- 10) TON 1545 a3 PAVEMENT MARKINGS ARROWS ............................................................... PAGE 772. 00 Z. ALL UTILITIES SHOWN ARE STRICTLY fOR THE CONVENIENCE OF THE CONTRACTOR. SHOULDER BACKING LF 16100 O o UTILITY MONUMENT COVER ASSEMBLY AND INSTALLATION ................................. PAGE 184. 00 0LOCATIONS ARE ONLY APPROXIMATE AND THE CONTRACTOR IS ADVISEO TO INVESTIGATE EACH UTI ITY SHOWN AS WELI AS BE AWARE OTHER UTILITIES NOT SHOWN LOCATING WIRE & WARNING TAPE .......................................................... PAGE 402. 00 TRAFFIC LOOPS Eq g o
MAY EXIST.
DENSITY REFERENCE GUIDELINE PAGE 607. 00 THERMOPLASTIC TRAFFIC STRIPE ( 6") LF 71380 cz
CALL BEFORE YOU DIG! THE CONTRACTOf2 SHA L CONTACT USA NORTH DIGALERT AT TRENCH BEDDING .................................................................................... PAGE 609. 00 THERMOPtASTIC TRAFFIC STRIPE ( 8") LF 4200 m o LEAST TWO ( 2) WORKING DAYS NOT INCLUDING THE DATE OF NOTIFICATION PRIOR TO TRENCH BACKPILL ................................................................................... PAGE 610. 00 m m o DIGGING NEAR UNDERGROUND FACILITIES BELONGING TO PG& E, AT& T, C. A. T. V., A. C. I. D., THERMOPLASTIC PAVEMENT MARKINGS SF 5000 z OR CITY OF REDDING. CAL USA NORTH 811. TRENCH RESURFACING DETAILS PAGE 611. 00 c N 3 FOR CALTRANS ELECTRICAL FACI ITIES CA L 530 225- 3469 JOINT UTILITY TRENCH DETAILS .............................................................. PAVEMENT MARKERS PAGE fi20. 00 EA 1650 o a"' c FOR CALTRANS UNDERGROUND COUNt STATIONS CALL ( 530) 225- 3042 TRENCH LOCATION ............. PAGE 624. 20 ADJUST WATER VALVE Ep 24 EER *
4. PRIOR 70 TRENCH EXCAVATION, THE CONTRACTOR SHALL POTHO E ALL UTILITIES TO BE GRADING DESIGN STANDARDS ................................................................. PAGE 700. 00 W
ADJUST MANHOLE Eq g
s CROSSE TO VERIfY THAT NO GRADE CONFUCTS EXIST.
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5. ALL TRENCHING AND BACK ADJUST MONUMENT Eq 2 a FILUNG SHALL BE IN ACCORDANCE WITH THE CITY Of ti3`
r REDDWG CONSTRUCTION STAN ARDS OR AS SHOWN z' IN THE CONSTRUCTION DETAI S ELSEWHERE IN THE PLANS. 3tl * TRENCH BACKFILL SHALL BE MECHANICALLY COMPACTED.
THE CONTRACTOR SHALL NOTIFY THE CITY OF REDDING ELECTRIC UTIUTY PRIOR TO EXCAVATING CLOSER THAN EIGHT FEET TO AN EXISTING UTILIlY POLE.
BEGINNING OF M w
6. THE CONTRACTOR SHALL BE SOLELY AND COMP ETELY RESPONSIBLE FOR FURNISHING, CURB RETURN a •; z
INSTA ING AND MAINTAINING ALL WARNING SIGNS AND DEVICES NECESSARY TO ENGTH CALTRANS STANDARD PLANS 2018
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SAFEGUARD THE GENERAL PUBLIC AND THE WORK, AND TO PROVIDE FOR THE PROPER o v w AND CONTINUOUS SAFE ROUTING OF VEHICLE AND PEDESTRIAN TRAFFIC DURING THE PER PtAN Z V w
PERFORMANCE OF THE WORK. THIS REQUIREMENT ITEM PAGE DETAIL ' SHALL APPLY CONTINUOUS Y AND n o NOT 8E LIMITED TO WORKING HOURS. THE USE OF FIAGGERS, BARRICADES AND VEHICLE LANE TRAVE DIRECTION - ABBREVIATIONS ( SHEET 1 OF 3) ....................................................................... 1 A3A o o a CONSTRUCTION SIGNING SHALL COMPLY WITH THE CAUFORNIA MANUAL ON UNIFORM ABBREVIATIONS ( SHEET 2 OF 3 2 A38 TRAFFIC CONTROL DEVISES ( CA- MUTCO). 25' TYP, 39A LENGTH 18 MINIMUM) PER PIAN
ABBREVIATIONS ( SHEET 3 OF 3) ................ 3 A3C z
7. fOR A TRENCHING EXCAVATIONS S FEET OR MORE IN DEPTH, THE CONTRACTOR LEGEND LINES AND SYMBOLS ( SHEET 1 OF 5) ............................................... 4 AtOA W SHALL OBTAIN A PERMIT FROM THE DIVISION OF INDUSTRIAL SAFEIY ( 387 HEMSTED LEGEND LINES AND SYMBOLS ( SHEET 2 OF 5) ............................................... 5 AtOB g
DRIVE, REDDING CA., 224- 4743) PRIOR TO BEGINNING ANY EXCAVATION. A COPY OF I
fTHIS PERMIT SHA L BE AVAILABLE AT THE CONSTRUCTION SITE AT ALL TIMES. WIOTH EGEND INES AND SYMBOLS ( SHEET 3 OF 5) ............................................... 6 A10C PER PLAN EGEND LINES AND SYMBOLS ( SHEET 4 OF 5) ............................................... 7 A10D 8. THE CONTRACTOR SHALL MAINTAIN ACCE55 TO EXISTING MAILBOXES OR PROVIDE LEGEND LWES AND Q a ALTERNATE TEMPORARY MAI BOXES APPROVED BY THE U. S. POSTA SERVICE. SYMB0 5 ( SHEET 5 OF 5) ............................................... B AtOE 0 (
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4" WHITE PAVEMENT MARKERS AND TRAFFIC LINES, TYPICAL DETAI S ............................. 12 A20A W
9. CARE SHALL BE TAKEN TO PROTECT EXISTING PLANTS, SHRUBS, TREES, LAWN, LANDSCAPE AREAS AND IRRIGATION SYSTEMS. ANY
THERMOPLASTIC PAVEMENT MARKERS AND TRAFFIC LINES, iYPICAL DETAI S ............................. 13 A206
ITEMS REMOVED OR DAMAGED
SHAL BE REPLACED. ALL ITEMS WHICH REQUIRE REMOVAL OR ARE DAMAGED BY THE 39 CHEVRON ( TYP.) Y
CONTRACTOR' S OPERATION SHALL BE REPLACED TO ORIGINAL CONDITION AND TO THE
BIKE P,NE AT
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INTERSECTION DETAIL
10. EXACT LIMITS OF PAVEMENT REMOVAL AND RECONSTRUCTION 5HALL BE DETERMINED IN PER CORCS PG 173. 40
THE FfELD BY THE ENGINEER. THE ASPNALT CONCRETE ALONG THE EDGES OF THE STRIPING NOTES: U V TRENCH SHALL BE SAWCUT AND REMOVED TO A STRAIGHT LINE PRIOR TO FINAL BIKE LANE TRAVEL DIRECTION -.- J PAVING. EXPOSED VERTICAL EDGES WHICH WILL HAVE ASPHALT CONCRETE AGAINST THEM SHAL BE TACKED WITH EMULSION PRIOR TO PLACEMENT OF ASPHALT CONCRETE. 1. PAVEMENT ARROWS SHALL BE CENTERED IN IANES.
BUFFERED BIKE LANE STRIPING 2. PAVEMENT ARROWS SNA L CONFORM TO CORCS, PG 172. 00. nNO SCALE
3. STRIPWG DETAIL NUMBERS REfER TO CALTRANS STANDARD e
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75583 LF 4986 SF 1650 EA REDUCED NONE
PLANS
QATE: AUG 2023
Packet Pg. 448 SHEET 2 Of 26 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) W
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DATE: AUG 2023
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ORIGINAI SCALE:
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ORIGINA SCALE:
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ORIGINAL SCALE:
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ORIGINAL SCALE:
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AL I F C R I I : :,
3 SPECIFICATIONS
For
REPLACE AC SURFACING 2023
Job No. 2707)
BID NEGOTIATION NO. 5402
Prepared by:
City of Redding
Public Works Department
Engineering Division
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Chuck Aukland, City Engineer Date
FOR INFORMATION CONCERNING THIS PROJECT, CONTACT:
Tom Semb 530- 225- 4506, tsemb@cityofredding. org
Packet Pg. 473 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project)
PROPOSAL DOCUMENTS ( BOUND SEPARATELY)
ENGINEER' S ESTIMATE........................................................................................................ P1 PUB IC CONTRACT CODES SECTIONS 10162 & 10232..................................................... P2 PUB IC CONTRACT CODES SECTION 10285. 1................................................................... P3 NONCOLLUSION AFFIDAVIT ................................................................................................ P4 LIST OF SUBCONTRACTORS............................................................................................... P5 SIGNATURE PAGE................................................................................................................. P6 BIDDER' S BOND .................................................................................................................... P7
SPECIA PROVISIONS
NOTICE INVITING BIDS ........................................................................................................... 4 INSTRUCTIONS TO BIDDERS ................................................................................................. 6 PUB IC WORK AGREEMENT................................................................................................. 10 PUB IC WORKS PAYMENT ( ABOR AND MATERIA S) BOND .......................................... 12 PUB IC WORKS PERFORMANCE BOND.............................................................................. 13 PUB IC WORKS MAINTENANCE BOND ............................................................................... 14 SUPP EMENTA DISPOSAL SITE AGREEMENT ................................................................. 15 SUBCONTRACTING REQUEST.............................................................................................. 17 TEMPORARY WASTEWATER DISCHARGE APP ICATION ................................................. 19 REFERENCE DOCUMENTS.................................................................................................... 21 PROJECT INTRODUCTION AND SPECIAL REQUIREMENTS............................................... 22 SCOPEOF THE WORK........................................................................................................ 22 TIMEOF COMP ETION ....................................................................................................... 22 MISCELLANEOUS REQUIREMENTS.................................................................................. 22 Preconstruction Conference........................................................................................... 22 Watering ........................................................................................................................... 22 Surface Mining and Reclamation Act.............................................................................23 Contract Provision Requiring Personal Certification of all Claims .............................. 23 Construction Area Signs.................................................................................................23 Sound Control Requirements ......................................................................................... 24 ErosionControl................................................................................................................ 24 LocalTopsoil.................................................................................................................... 28 PlasticNetting.................................................................................................................. 29 FiberRolls........................................................................................................................ 29 As- Built/ Record Documents............................................................................................ 30 ContractItem List ............................................................................................................ 32 PART 1 GENERAL PROVISIONS............................................................................................ 37 2 Packet Pg. 474 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) SECTION 1 GENERAL......................................................................................................... 37 SECTION 2 SCOPE OF WORK............................................................................................ 40 SECTION 3 CONTROL OF THE WORK............................................................................... 42 SECTION 4 CONTROL OF MATERIA S ............................................................................. 47 SECTION 5 LEGAL RELATIONS & RESPONSIBILITIES.................................................... 47 SECTION 6 PROSECUTION AND PROGRESS................................................................... 55 SECTION 7 MEASUREMENT AND PAYMENT.................................................................... 56 PART 2 MODIFICATIONS TO CONSTRUCTION MATERIALS............................................... 60 SECTION 200 ROCK MATERIALS ...................................................................................... 60 SECTION 203 BITUMINOUS MATERIALS........................................................................... 60 SECTION 207 GRAVITY PIPE.............................................................................................. 60 SECTION 210 PAINT AND PROTECTIVE COATINGS........................................................ 61 SECTION 217 BEDDING AND BACKFILL MATERIALS ..................................................... 62 PART 3 MODIFICATIONS TO CONSTRUCTION METHODS.................................................. 63 SECTION 300 EARTHWORK............................................................................................... 63 SECTION 301 SUBGRADE PREPARATION, TREATED MATERIALS, AND PLACEMENT OFBASE MATERIALS......................................................................................................... 64 SECTION 302 ROADWAY SURFACING.............................................................................. 65 SECTION 303 CONCRETE AND MASONRY CONSTRUCTION.......................................... 66 SECTION 306 OPEN TRENCH CONDUIT CONSTRUCTION............................................ 68 SECTION 314 TRAFFIC STRIPING, CURB AND PAVEMENT MARKINGS, AND PAVEMENT MARKERS........................................................................................................ 70 PART 4 EXISTING IMPROVEMENTS...................................................................................... 72 SECTION 400 PROTECTION AND RESTORATION ......................................................... 72 SECTION 401 REMOVAL..................................................................................................... 72 SECTION 402 UTILITIES...................................................................................................... 73 PART 6 TEMPORARY TRAFFIC CONTROL....................................................................... 74 SECTION600 ACCESS ..................................................................................................... 74 SECTION 601 TEMPORARY TRAFFIC CONTROL FOR CONSTRUCTION AND MAINTENANCE WORK ZONES........................................................................................... 76 Drawings...................................................................................................... A- 33041 to A- 33066 3 Packet Pg. 475 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project)
NOTICE INVITING BIDS
REPLACE AC SURFACING 2023
Job No. 2707)
BID NEGOTIATION NO. 5402
In accordance with the Municipal Code of the City of Redding, sealed bids wiii be received at the office of the City Clerk, 777 Cypress Avenue, Redding, CA 96001, until 3 p. m., September 21, 2023, at which time they will be publicly opened and read for the performing of the work as follows:
Street surface preparation, approximately 118, 000 cubic feet of replace asphalt concrete surfacing, traffic control, striping, pavement marking, pavement markers, and all other work shown in the drawings and as required by the specifications at various locations in the City.
The Engineer' s Estimate is $ 1, 565, 000. There are 35 working days.
The Contractor shall possess a valid Class A or C- 12 license at the time bid is opened.
No contractor or subcontractor may be listed on a bid proposal for this project unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725. 5. Failure to register prior to bid opening shall cause the bid to be deemed nonresponsive and no exception will be allowed including the renewal exception allowed in Labor Code Section 1725. 5( c).
No contractor or subcontractor may work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725. 5.
This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
Each bid shall be made in accordance with the specifications and proposal requirements thereof and no bid will be received unless it is made on a proposal form furnished by the City Engineer.
Each bid must be accompanied by cash, certified or cashier' s check, or original bidder' s bond made payable to the City of Redding for an amount equal to at least ten percent( 10%) of the total amount of the bid as a guarantee that the Contractor will execute the contract in conformance with his proposal and the specifications. Such Guarantee shall be forfeited should the bidder to whom the contract is awarded fail to enter into the contract.
The City of Redding hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, all businesses will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, gender, disability, or other protected class in consideration for an award.
The State of California general prevailing wage rate shall be the current prevailing wage for each craft, classification, or type of workman needed to execute the contract as determined by the Director of the California Department of Industrial Relations, pursuant to California abor Code Part 7, Chapter 1, Sections 1770, 1773, and 1773. 1. Copies of the current prevailing wage rates are available on their internet web site at:
wuvw. dir. ca. qov/ DLSROPWD
4 Packet Pg. 476 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) Copies of referenced Standard Specifications for Public Works Construction, commonly called the " Greenbook," 2021 Edition containing the General Provisions and Standard Technical Specifications may be obtained from Building News, Inc., 990 Park Center Drive, Suite E, Vista CA 92081 ( 888) 264- 2665.
Plans, specifications, proposal, contract forms, and addenda may be obtained at www. cityofredding. orglpwbids at no charge. Supporting documents as required ( i. e. environmental permits, geotechnical reports, record drawings, etc.) will also be posted on this site. Supporting and informational documents are for informational purposes only and for the convenience of the Bidders and are not considered a part of the Contract.
City bid documents are provided electronically and free of charge. It is the responsibility of each prospective bidder to verify the completeness of their printed bid documents before submitting their bid and accompanying executed addenda acknowledgement forms. Users are cautioned that City of Redding does not assume any liability or responsibility based on any defective or incomplete copying, excerpting, scanning, faxing, downloading, or printing of the contract documents.
The contract documents shall supersede any information posted or transmitted by www.citvofredding. or/ pwbids.
Be advised that the information contained on cityofreddinq. org/ pwbids may change and without notice to prospective bidders. It is the responsibility of each prospective bidder to check the City' s website cityofredding. org/ pwbids on a daily basis through the close of bids for any applicable addenda or updates. Notifications updates, bidder inquiries, or addenda will not be provided via email or any other method.
For general information please contact the City of Redding Public Works — Engineering office at 530- 225- 4170. For technical questions please contact Tom Semb at 530- 225- 4506, tsemb@cityofredding. org. Bids must be submitted on City supplied forms. No bid will be accepted from a contractor who is not licensed in accordance with the provisions of California Business and Professions Code Sections 7000 et seq. and regulations adopted by the Contractors' State Licensing Board, as amended. The envelope enclosing the proposal shall have stated thereon, " Replace AC Surfacing 2023, ( Bid Negotiation No. 5402)." The City Council of the City of Redding reserves the right to accept or reject any and/ or all bids and to make that award which is in the best interest of the City.
CHUCK AUK AND, CITY ENGINEER
Publishing Dates:
August 28, 2023
5 Packet Pg. 477 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project)
INSTRUCTIONS TO BIDDERS
A. INTRODUCTION
Each proposal shall be made in accordance with the specifications and contract documents prepared by the City of Redding, Public Works Department, Engineering Division, 777 Cypress Avenue, Redding, CA 96001.
B. BIDDER' S UNDERSTANDING
The Bidder shall examine carefully the site of the proposed work and the Contract Documents therefor. The submission of a proposal shall be conclusive evidence that the Bidder has investigated and is satisfied as to the conditions to be encountered, as to the character, quality and quantities of work to be perFormed and materials to be furnished, and as to the requirements of the contract documents.
C. PREPARATION AND SUBMISSION OF PROPOSALS
Proposals shall be submitted on the forms provided by the City Engineer and must be signed by the Bidder or his authorized representative. When signing the proposal, please set forth whether the entity/individual is a corporation, a partnership, a joint venture, a sole proprietorship, etc. The name of the person signing the documents, as well as their authorized capacity, must be typed or printed below the signature. Any corrections to entries made on proposal forms shall be initialed by the person signing the proposal.
Bidders must quote on all items appearing on the Proposal form, unless specific directions allow for partial bids. Failure to quote an item means that the item will be provided at no cost. The bidder shall legibly enter unit or lump sum price in figures, for all items required on the Proposal.
When bids on all items are not required, Bidders shall insert the words " NO BID" where appropriate. In case of discrepancy, between unit prices and totals, unit prices will prevail. Failure to legibly quote on items may disqualify the bid. Alternate bids will not be considered unless specifically called for in the proposal form.
Telegraphic and facsimile proposals will not be considered.
In order to insure consideration, the proposal shall be enclosed in a sealed envelope clearly marked PROPOSAL, including the name of the job, and the opening date and filed with the City Clerk, City of Redding, 777 Cypress Avenue, Redding, CA 96001, before the time set forth in the Notice Inviting Bids. Proposals received after the time indicated will be returned unopened whether or not bids are opened exactly at the time fixed in the Notice Inviting Bids.
D. PROPOSA GUARANTY
All Bids shall be accompanied by cash, certified check, cashier' s check, or bidder' s bond executed by a lawfully authorized surety company, made payable to the City of Redding.
The Proposal Guaranty must be enclosed in the same envelope with the proposal. The amount of the Proposal Guaranty shall not be less than 10 percent of the total amount of the Proposal unless otherwise noted in the Notice Inviting Bids. The Proposal will not be considered unless one of the forms of Proposal Guaranty is enclosed with it. Bidder' s Bond shall be dated. 6 Packet Pg. 478 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) A Bidder' s Bond will be accepted only if it is an original made out on either the Bidder's bond form enclosed in these documents or on a form which conforms to it. Bidder' s Bond shall be signed by Bidder and by Surety. Surety's signature shall be notarized and the proof of notary and the power of attorney shall also be original and attached to the original bond at the time the bid is opened. Copies will not be accepted in satisfaction of these requirements.
E. PUB IC WORKS CONTRACTOR REGISTRATION PROGRAM
All contractors and subcontractors who bid or work on a public works project must register with the Department of Industrial Relations ( DIR) at:
http:// www. dir. ca. qav/ Public- Works/ PublicWorks. html The City will not accept a bid with, enter into a contract with, or allow work on a project from an unregistered contractor. Failure of a prime contractor to register prior to bid opening shall cause the bid to be deemed nonresponsive by the City and no exception will be allowed including the renewal exception allowed in Labor Code Section 1725. 5( c).
An inadvertent error in listing a subcontractor who is not registered pursuant to Labor Code Section 1725. 5 in a bid proposal will be allowed, provided that within 24 hours after the bid opening, the subcontractor is registered and has paid the penalty registration fee specified in subparagraph ( E) of paragraph ( 2) of subdivision ( a) of Labor Code Section 1725. 5.
F. LIST OF SUBCONTRACTORS
Each bidder shall submit with his Proposal a list of subcontractors in conformance with Section 3- 3, " Subcontractors," of the Standard Specifications. Public Contract Code Section 4104 requires contractors to list subcontractor license numbers at time of bid. Failure to list the license number shall cause the bid to be deemed nonresponsive.
Subcontractors may be listed on more than one Prime Contractor bid.
G. Addenda and Explanations to Bidders
Any explanation regarding the meaning or interpretation of plans, specifications, or other Contract Documents shall be requested in writing, with sufficient allowance of time for receipt of reply before the time set for opening of proposals. Any such explanations or interpretations will be made in the form of Addenda to the documents and will be furnished to all listed planholders.
Bidders shall acknowledge receipt via email at constructionbids( a.cityofreddin .q org of all Addenda posted on www. citvofreddinq. arq/ pwbids prior to bid opening. Failure to acknowledge receipt of all Addenda via email shall cause the bid to be nonresponsive and may be rejected. Oral explanations and interpretations shall not be binding.
All bidder inquiries must be received 7 calendar days prior to the bid opening.
H. Correction of Withdrawal of Proposals
Bid proposal packets shall be submitted to the City Clerk' s office prior to the closing date and time indicated in the Notice Inviting Bids. Bid proposal packets shall not be considered as officially submitted until the Clerk' s office has stamped and accepted the proposals. Once bid proposal 7 Packet Pg. 479 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) packets are officially received, the packets shall not be returned to the bidder and any changes or corrections to the bid proposal shall only be allowed as foilows:
1. Request for Correction to Bid Proposal
Any changes or corrections to the bid proposal shall be made in writing, shall clearly define the nature of the changes, and shall be hand delivered to the City Clerk' s office in person prior to the official closing time for submitting proposals. The written changes or corrections shall be submitted in a sealed envelope which has the bidders name and bid schedule number clearly marked on the outside. The envelope shall also clearly indicate on the front that it contains a correction to the original bid.
The Clerk's office shall stamp the new envelope as" Received" and sign and date the front of the envelope. The bidder ( or the bidder' s representative) and the office staff person shall both sign, date, and print their names over the seal of both the original bid proposal packet and the new envelope containing the corrected documents as evidence that the two envelopes were not opened. In the presence of the bidder ( or the bidder' s representative), the office staff person shall staple the new envelope to the original bid proposal packet.
At the bid opening, the person supervising the bid opening shall open and publicly announce the contents of both the original bid proposal packet and the new envelope with the corrections. The material in both envelopes shall be treated as one document and the correction document shall take precedence in determining the corrected bid amount. The Clerk' s office shall maintain both documents in the bid file along with both sides of the envelopes.
2. Request for Withdrawal of Bid Prior to Bid Opening
Requests for withdrawal of bids shall be made either in person or in writing. No telephonic requests, FAX transmittals, or emails shall be considered for the withdrawal of a bid.
If the request is made in person, the requesting party and the office staff person processing the request shall both sign their names and write the date over the seal on the bid proposal envelope as evidence that it was not opened. The office staff person shall then write on the front of the bid proposal envelope " Bid requested to be withdrawn on [ date] by[ printed name of requesting party]." The office staff person and the requesting party shall then sign, date and print their names on the front of the bid proposal envelope. A copy of the front and back of the bid envelope shall be kept in the bid file.
If the request is made in writing, the office staff person shall sign his/ her name and write the date over the seal of the bid proposal envelope. The office staff person shall then write on the front of the bid proposal envelope " Bid requested to be withdrawn by letter from [ name] dated [ date]." The office staff person shall then sign, date, and print his/ her name on the front of the bid proposal envelope and shall staple a copy of the letter requesting the bid withdrawal to the bid proposal envelope. The original letter and a copy of the front and back of the signed bid envelope shall be kept in the bid file.
At the bid opening, the bid proposal packet will NOT be opened. The bid proposal packet and a copy of the letter requesting withdrawal, if any, shall be returned unopened to the bidder in the same manner as bid securities are returned to unsuccessful bidders. 8 Packet Pg. 480 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) l. B/D OPEN/NG
At the time and place fixed for opening of Proposals, the contents of all proposals will be read publicly. All bidders and other interested parties are invited to be present in person or by representatives.
J. PLANS AND SPECIFICATIONS
Upon request, the Contractor will be provided five ( 5) sets of plans ( 11 x 17) and specifications at the Preconstruction Conference. Additional sets will be available from the Engineer at the Contractor' s expense.
9 Packet Pg. 481 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project)
G I T Y C F
PUBLIC WORK AGREEMENT
A L I F fl l t' J .. ; A'=:
THIS AGREEMENT, made and entered into in duplicate, on the date below written, by and between the CITY OF REDDING, State of California, a Municipal Corporation and General Law, City through its City Council, hereinafter referred to as City, and Contractor
Address
City
hereinafter referred to as Contractor.
WITNESSETH, that, for the considerations hereinafter mentioned, the City and the Contractor agree as follows:
The Contractor agrees, at his own expense, to furnish all labor, materials, tools and equipment, and to perform all the work required to construct and complete in good and workmanlike manner, in strict accordance with the Contract Documents, and to the satisfaction of the City, those improvements entitled:
Project Title
Bid No. #
Job No. #
The Contract Documents herein referred to consist of the following document:
Notice Inviting Bids General Provisions
Instructions to Bidders Special Provisions
Proposal Addendum
Bidder' s Bond Contract Drawings
Agreement Public Liability Insurance
Payment Bond Fire Insurance
Performance Bond' Workers' Compensation Insurance
It is expressly agreed between the parties hereto that should there be any conflict between the terms of this instrument, or any of the other Contract Documents, and the bid or proposal of the Contractor, then this instrument, together with the other Contract Documents, shall control and nothing therein shall be considered as an acceptance of the terms of said bid or proposal of said Contractor.
The City shall make payments on the account of the Contract as specified in the General Provisions.
Except as provided in Section 12940 et seq. of the Government Code, Contractor shall not discriminate against any person because of his/ her race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sexual orientation, domestic partners, sex gender identify, gender expression, age or other protected class nor refuse to hire or employ the person or to refuse to select the person for a training program leading to employment, or to discriminate against the person in compensation or in terms, conditions or privileges of employment. The Contractor shall insert in all subcontracts for any work covered by this [ agreement/ contract] this nondiscrimination provisions.
Packet Pg. 482 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) The City agrees to pay the Contractor for the performance of the contract, subject to additions and deductions provided therein, the foilowing prices, and the Contractor agrees to receive and accept said following prices as full compensation for furnishing all materials and for doing all the work contemplated and embraced in this agreement, and for all loss or damage arising out of the nature of the aforesaid work or from the action of the elements and from any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the work until its acceptance by the City, and for all risks of every description connected with the work, and for all expenses incurred by or in consequence of the suspension or discontinuance of the work and for well and faithfully completing the work and the whole thereof in the manner and according to the Contract Documents and the requirements of the City Engineer, to wit:
The Contractor shall commence work within the time period set forth in the General Provisions and shall diligently prosecute the same to completion within working days from the date of the commencement of work.
IN WITNESS WHEREOF, the parties to these presents have hereto set our hands and seals this_ day of 2023.
APPROVED AS TO FORM: CITY OF REDDING
By: By:
City Attorney Mayor
Name of Contractor
ATTEST: Type of Entity
By:
City Clerk Taxpayer ldentification
By:
Name" as Filed with IRS
By:
Contractor
By:
Seal)
Packet Pg. 483 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) BOND NO.:
C TY ( F
F-- f
PUB IC WORKS PAYMENT ( ABOR AND MATERIA S) BOND
C A L f F C1 R 1
KNOW ALL MEN BY THESE PRESENTS:
THAT WHEREAS, the City Council of the City fo Redding, a Municipal Corporation, in the State of California as Owner, has on conditionally awarded to as Principal, a Contract to do and perform the following work to- wit:
as will more full appear in said Contract, the terms and conditions of said contract being fully incorporatred herein by this reference; and
WHEREAS, under the terms of the Contract and pursuant to Chapter 5 of Title 3 of Part 6 of Division 4 of the California Civil Code ( commencing with Civil Code 9550), Principal is required to furnish a good and sufficient payment bond to secure payment of the claims to which reference is made in Civil Code Section 9554; NOW, THEREFORE, we, the Principal and a corporation duly authorized and admitted to transact business and issue surety bonds in the State of California, hereinafter call Surety, are held and firmly bound unto the Owner, and unto all persons or entities entitled to assert a claim against a payment bond under any of the aforesaid Civil Code provisions in the penal sum of Dollars ($ lawful
money of the United States of America, for the payment whereof, well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH, that if said Principal, his or its heirs, executors, administrators, successors or assigns, or subcontractors, shall fail to pay for any materials or equipment furnished or used in performance of the Contract, or for any work or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to such work or labor, or for any amounts required to be deducted, withheld, and paid over to the Franchise Tax Board or the Employment Development Department from wages of employees of the Contractor and all subcontractors with respect to such work or labor, then the Surety shall pay the same in an amount not to exceed the sum specified above. If suit is brought upon this bond, Surety shall pay, in addition to the above sum, all costs, expenses and fees, including attorney' s fees, reasonably incurred by any party in successfully enforcing the obligation secured hereby, all to be taxed as costs and included in any judgment rendered. Should the condition of this bond be fully performed, then this obligation shall become null and void, otherwise it shall be and remain in full force and effect, and shall bind Contractor, Surety, their heirs, executors, administrators, successors and assigns, jointly and severally.
It is hereby stipulated and agreed that this bond shall insure to the benefit of all persons, companies, corporations, political subdivisions, State agencies and other entities entitled to assert a claim against a payment bond under any of the aforesaid Civil Code provisions, so as to give a right of action to them or their assigns in any suit brought upon this bond. The Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract or to the work to be performed thereunder or to the specifications accompanying the same shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension, alteration, or addition. Furthermore, and for valuable considerations, Surety hereby waives the provisions of California Civil Code Sections 2819, 2845, and 2849.
IN WITNESS WHEREOF, we have hereto set our hands and seals on this day of APPROVED AS TO FORM:
Principal
City Attorney By:
ATTEST: Seal)
Sharlene Tipton, City Clerk Name of Surety
By: Seal)
Attorney-In- Fact
12 Packet Pg. 484 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) Bond No.:
CITY QF
PUB IC WORKS PERFORMANCE BOND
A L I F 4 R trt F' A,'
KNOW ALL MEN BY THESE PRESENTS
THAT WHEREAS, the City Council of City of Redding, a Municipal corporation, as Owner, at its regular meeting held on , has awarded to as Principal, a contract to do and perForm the following work to- wit:
as wiil more fully appear in said contract, the terms and conditions of said contract being fully incorporated herein by this reference.
WHEREAS, said Principal is required under terms of said contract to furnish a bond for the faithful performance of said contract;
NOW, THEREFORE, we, the Principal and as Surety, are held and firmly bound unto the Owner in the sum of lawful money of the United States of America, for the payment whereof, well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH, that if said Principal, his or its heirs, executors, administrators, successors or assigns, or subcontractors, shall in all things stand to and abide by, and well truly keep and perform the covenants, conditions, and agreements in the said contract and any alteration thereof as there provided, on his or their part, to be kept and performed at the time and in the manner therein specified and in all respects according to their true intent and meaning and shall indemnify and save harmless the Owner, its officers, and agents as therein stipulated then this obligation shall become null and void; otherwise it shall be and remain in full force and virtue.
As the Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract or the work to be performed thereunder or the specifications accompanying the same shall in any way affect its obligation on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the contract or to the work or to the specifications.
If said Owner shall require any further or other bond for its protection in the premises, such further or other bond shall be furnished by the Principal with Surety or Sureties satisfactory to the Owner within ten days after notice of such requirement is given to the Principal, and in case of failure on the part of the Principal to comply with said requirement, the Owner shall have the right, at its option, to terminate said contract with said Principal.
IN WITNESS WHEREOF, we have hereto set our hands and seals on this_ day of APPROVED AS TO FORM:
Principal
City Attorney By:
ATTEST: Seal)
Sharlene Tipton, City Clerk Name of Surety
By: Seal)
Attorney-I n- Fact
13 Packet Pg. 485 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) C T c F
Bond No.:
PUB IC WORKS MAINTENANCE BOND
C A L i F C} R f 8 l , k ,
KNOW A MEN BY THESE PRESENTS
THAT WE, the undersigned, as Principal, and
a corporation organized and existing under the laws of the State of California, and authorized to do business in the State of California, as Surety, are held and firmly bound unto the CITY OF REDDING, hereinafter called Obligee, in the sum of
Dollars, lawful money of the United States of America, for the payment of which well and truly to be made, we do hereby jointly and severally bind ourselves, our heirs executors, administrators, successors, and assigns firmly by these presents.
WHEREAS, said Principal has heretofore entered into a contract with the Obligee above named for and
WHEREAS, the work called for under said contract has been completed and accepted by said Obligee:
NOW, THEREFIREM THE CONDITION OF THIS OBLIGATION IS SUCH, that if said Principal shall, for a period of one year( s) from and after the day of indemnify the Obligee against any loss or damage directly arising by reason of any defect in the material or workmanship which may be discovered within the period aforesaid, then this obligation shall be void; otherwise the same shall remain in full force and effect.
IN WITNESS WHEREOF, we have hereto set our hands and seals on this_ day of APPROVED AS TO FORM:
Principal
City Attorney By:
ATTEST: Seal)
Sharlene Tipton, City Clerk Name of Surety
By: Seal)
Attorney- In- Fact
14 Packet Pg. 486 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project)
SUPPLEMENTAL DISPOSAL SITE AGREEMENT
Contract B/ N No.:
Job No.:
Chuck Aukland
City Engineer
777 Cypress Avenue
Redding, CA 96001
Dear Sir:
In accordance with Section 401, Removal, of the Standard Specifications, the following agreement for usage of the disposal site for subject contract is submitted, as required prior to disposal of said materials.
WHEREAS, Contractor has entered into Contract B/ S No. with the City of Redding, hereinafter called " City," for the performance of work on and
WHEREAS, pursuant to the authority of said Contract,
Contractor, and Owner have entered into an
agreement under which Contractor may dispose of materials on Owner's Property.
NOW THEREFORE, pursuant to said Contract B/ S No. Contractor and Owner hereby notify the City that disposal of materials by Contractor on Owner' s property located at will be done pursuant to agreement
between Contractor and Owner and not pursuant to the arrangement between the City and Owner, dated and Owner specifically agrees that the City is hereby released from any and all obligations to Owner under the City' s said arrangement with Owner.
Date Owner
Date Contractor
By:
Authorized Agent
Title
c: City Engineer
Contractor
Property Owner
Resident Engineer
15 Packet Pg. 487 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) CONTRACT PROVISION REQUIRING PERSONAL CERTIFICATION OF ALL CLAIMS:
I, being the
must be an officer) of
General Contractor), declare under penalty of perjury under the laws of the State of California, and do personally certify and attest that I have thoroughly reviewed the attached claim for additional compensation and/ or extension of time, and know it' s contents, and said claim is made in good faith; the supporting data is truthful and accurate/that the amount requested accurately reflects the contract adjustment for which the Contractor believes the owner is liable; and, further, that I am familiar with California Penal Code Section 72, pertaining to false claims, and further know and understand that submission or certification of a false claim may lead to fines, imprisonment and/or other severe legal consequences.
Submission of a claim, properly certified, with all required supporting documentation and written rejection or denial of all or part of the claim by owner, is a condition precedent to any action, proceeding, litigation, suit, or demand for arbitration by Contractor. 16 Packet Pg. 488 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project)
SUBCONTRACTING REQUEST
Project:
Contractor Name & Address:
Subcontractors Bid Item % of Bid Item
Describe Work When Less
Dollar Amount Based on Bid
Name, Business, Address, Phone) Number( s) Subcontracted than 100% of Work is
Amount
Subcontracted
I certify that the Standard Specifications and Special Provisions for labor set forth in the contract apply to the subcontracted work.
Contractor Signature: Date:
This section is to be completed by the Resident Engineer
1. Total of Bid Items
2. Specialty items previously approved ( if applicable, see note in the instructions)
3. Total ( lines 1+ 2)
4. Contractor must perform with own forces( lines 1 minus 2) x %
5. Bid items subcontracted
6. Balance of work Contractor to perform ( line 1 minus 5) Approved:
Resident Engineer Date:
17 Packet Pg. 489 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project)
INSTRUCTIONS FOR COMPLETING SUBCONTRACTING REQUEST FORM All First- tier subcontractors shall be included on a subcontracting request.
Submit in accordance with Section 1- 6 of these Special Provisions. Type or print requested information. A copy is to be retained by the Contractor. Submit to project' s Resident Engineer.
After approval, the original will be returned to the Contractor.
When an entire item is subcontracted, the value to be shown is the Contractor' s bid price. When a portion of an item is subcontracted, describe the portion, and show the percent of bid item and value.
18 Packet Pg. 490 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) C 1 T Y O F
Return completed application to:
f' City of Redding, Public Works
Industrial Waste Division
P. O. Box 496071
C A L I F C) R iV I: A ' Redding, CA 96049-6071
530- 224- 4319 Fax 530- 224- 6052
TEMPORARY WASTEWATER DISCHARGE APPLICATION
Submit at least two weeks prior to anticipated discharge to the Public Works Industrial Waste Division.
T e or rint clearl , attach additional sheets if necessa .
Company Name: Site Address: Telephone:
Responsible Party: Mailing Address, City, State, Zip: Telephone:
Contact Person: Mailing Address, City, State, Zip: Telephone:
Cell hone: EmaiL Fax:
Property Owner: Mailing Address, City, State, Zip: Telephone:
Emergency Contact Person: Title: Telephone: After hour phone:
Correspondence to be sent to: Responsible Party Contact Person Property Owner Other:
Billing to be sent to: Responsible Party Contact Person Property Owner Other:
B
I have read this application and the attached material. The information provided is accurate and complete.
Signature: Printed Name, Title Date
C
Nature of discharge: Groundwater well purge for sampling Excavation Water Tank Cleaning Water Other:
Type of Contamination: Petroleum products Sediment Chlorine Other:
Description of liquid treatment, storage, and disposal activity:
Discharge will be: Intermittent Continuous Flow rate: gal/minute Estimated Measured Total Volume: gal Estimated Measured Proposed Discharge Dates from: to Discharge location ( submit site layout drawing( s), including discharge and sample points):
Pollutants and concentrations ( submit analytical results):
Solid residue disposal method:
Notes:
19 Packet Pg. 491 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) p
Site proposing temporary discharge must be connected to the City of Redding sanitary sewer.
Sewer Account No.: Billed to:
Other businesses on account:
List other environmental control permits held by this operation:
EPA ID Number:
Notes:
Office Use Only
Received by: Permit Number: Issue Date: Expiration Date: Manhole WWTP:
Number: Stillwater
Clear Creek
Permit Fee: Volume Unit Cost: Volume Cost: Connection Fee: Total Cost:
500 billed by City Discharge: 6. 59/ CCF Billed at the end Industrial Waste at CCF = 748 gallons) of the project
the end of the 8. 81/ 1000 gallons
project. Prices valid through
12/ 31/ 23
Notes: Volume cost is waived on water and sewer line projects managed by the City of Redding Public Works Department.
Supplemental Information Required:
x Plumbing Plans Site Plan Pretreatment Facilities Water Meter on Site City Meter Needed Analytical Reports Required: Petroleum Products Solids Chlorine Residual Other Notes:
Date Requested: Date Received: Approved by: Approval Date:
20 Packet Pg. 492 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project)
REFERENCE DOCUMENTS
Standard Specifications for Public Works Construction
Standard Specifications for Public Works Construction ( SSPWC) the " Greenbook," 2021 Edition and current supplements as amended, prepared by the Southern California Chapter of American Public Works Association, and the Southern California District, Associated General Contractors of California, relates to the Work of this Project and is hereby made a part of this Contract as though fully contained herein.
The Contractor is hereby specifically directed, as a condition of the Contract, to obtain the necessary number of copies of Standard Specifications for Public Works Construction, to acquaint himself with the Articles contained therein, and to notify and apprise all subcontractors and any other parties to the Contract, or individuals or agencies engaged in the work, as to its contents.
No contractual adjustments shall be due or become critical as a result of failure on the part of the Contractor to fully acquaint himself with the conditions of Standard Specifications for Public Works Construction.
Copies of Standard Specifications for Public Works Construction commonly called the Greenbook," 2021 Edition and current supplements, may be obtained from Building News, Inc., 990 Park Center Drive Suite E, Vista, CA (888) 264- 2665.
City of Redding Construction Standards
The documents hereinafter referred to as the " City Standards" shall be the current version posted on the City of Redding website:
https://www.cityofredding. org/departments/ public-works/enqineerinq/ construction- standards Other Reference Specifications
Where other reference specifications such as those of ASTM, AASHTO, etc., have been referred to, the applicable portion of such specifications shall become a part of these Contract Documents.
In case of conflict between the Standard Specifications and these special provisions, the special provisions shall take precedence over and be used in lieu of the conflicting portions. 21 Packet Pg. 493 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project)
PROJECT INTRODUCTION AND SPECIA REQUIREMENTS
SCOPE OF THE WORK
The work to be performed under this contract consists of the following:
Street surface preparation, approximately 118, 000 cubic feet of replace AC surfacing, traffic control, striping, pavement marking, pavement markers, and all other work shown in the drawings and as required by the specifications at various locations in the City.
TIME OF COMPLETION
Attention is directed to Sections 6- 1 and 6- 3 of the General Provisions, " Construction Schedule and Commencement of Work" and " Time of Completion." In accordance with the provisions of these Subsections, the Contractor shall begin work within fifteen ( 15) days after the date of the Notice to Proceed and thereafter diligently prosecute the same to completion within a period not to exceed thirty- five ( 35) working days. The contract time shall commence on the fifteenth day after the Notice to Proceed or on the date of commencement of the work, whichever occurs first.
MISCE ANEOUS REQUIREMENTS
Preconstruction Conference
A meeting will be scheduled between staff and the successful bidder at a time and place determined by the Engineer to review the project plans, specifications, and any special requirements of the funding program.
Watering
Watering shall consist of developing a water supply and furnishing all water required for the work, including water used in the perFormance of work paid for as extra work, and applying all water.
Developing a water supply may include obtaining water for contract purposes from fire hydrant( s) located at or near the work site as determined by the City of Redding Water Division or from private sources provided by the Contractor at his expense. If he obtains water from a fire hydrant, the Contractor shall install a hydrant meter and control valve on the fire hydrant designated as the water source. The Contractor shall obtain the hydrant meter and control valve from the City of Redding Water Division.
The cost of the hydrant meter and control valve are as follows:
25. 00 ( nonrefundable; payable when picked up)
225. 00 refundable deposit for any nonpayment on account and/ or repairs to hydrant meter and control valve; payable when picked up)
276. 50 ( monthly charge for 3- inch hydrant meter and control valve; billed monthly) The cost of water is $ 1. 59/ CCF.
22 Packet Pg. 494 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) In the event that a water truck or tank is filled directly from a fire hydrant, there shall be either an air gap or a backflow device acceptable to the City Water Division on the filler pipe.
Full compensation for developing a sufficient supply of water required for the work shall be considered as included in the prices paid for the various contract items of work involving the use of water and no separate payment will be made therefor.
Full compensation for applying water will be considered as included in the prices paid for the various contract items requiring water and no separate payment will be made therefor, except that applying water for work paid for extra work in accordance with Section 7- 4, " Payment for Extra Work," will be paid for as a part of said extra work.
Surface Mining and Reclamation Act
Attention is directed to the SurFace Mining and Reclamation Act of 1975, commencing in Public Resources Code, Mining, and Geology, Section 2710, which establishes regulations pertinent to surFace mining operations.
Material from mining operations furnished for this project shall only come from permitted sites in compliance with the SurFace Mining and Reclamation Act of 1975, and listed in the California Department of Conservation' s Office of Mine Reclamation 3098 list.
The requirements of this section shall apply to all materials furnished for the project, except that the Contractor, with the approval of the Engineer, may use in the proposed construction such stone gravel, sand, or other material suitable in the opinion of the Engineer as may be found in excavation. The Contractor will be paid for the excavation of those materials at the contract price for excavation, but the Contractor shall replace at the Contractor' s expense with other suitable material all of that portion of the material so removed and used which was contemplated for use in the work, except that the Contractor need not replace, at the Contractor' s expense, any material obtained from structure excavation used as structure backfill. No charge for materials so used will be made against the Contractor. The Contractor shall not excavate or remove any material from within the project location that is not within the excavation, as indicated by the slope and grade lines, without written authorization from the Engineer.
Contract Provision Requiring Personal Certification of all Claims The Contractor' s attention is directed to the Contract Provision Requiring Personal Certification of all Claims found in the Agreement. The Contract Provision Requiring Personal Certification of all Claims shall be completed and included with any claim for additional compensation and/ or extension of time.
Construction Area Signs
Construction area signs shall be furnished, installed, maintained, and removed when no longer required in conformance with the plans and these special provisions. The Contractor shall be fully and completely responsible for the furnishing, installing, and maintaining all construction area signing. This requirement shall apply continuously and not be limited to working hours.
The Contractor shall notify the appropriate regional notification center for operators of subsurface installations at least 2 working days, but not more than 14 calendar days, prior to commencing excavation for construction area sign posts. The regional notification centers include, but are not limited to, the following:
23 Packet Pg. 495 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) Notification Center Telephone Number
Underground Service Alert- Northern California ( USA) 811 Excavations required to install construction area signs shall be performed by hand methods without the use of power equipment, except that power equipment may be used if it is determined there are no utility facilities in the area of the proposed post holes.
Full compensation for "Construction Area Signs" shall be considered as included in the contract price paid for in the items involved and no separate payment will be made therefor.
Sound Control Requirements
The noise level from the Contractor' s operations, between the hours of 8: 00 p. m. and 7: 00 a. m., shall not exceed 86 dbA at a distance of 50 feet without the written approval of the Engineer. This requirement in no way relieves the Contractor from responsibility for complying with local ordinances regulating noise level.
Said noise level requirement shall apply to all equipment on the job or related to the job, including but not limited to trucks, transit mixers, or transient equipment that may or may not be owned by the Contractor. The use of loud sound signals shall be avoided in favor of light warnings except those required by safety laws for the protection of personnel.
Full compensation for conforming to the requirements of this section shall be considered as included in the prices paid for the various contract items of work involved and no additional compensation will be allowed therefor.
Erosion Control
Erosion Control shall conform to the provisions in Section 3- 12. 6, " Water Pollution Control," of these special provisions and shall consist of applying Erosion Control materials to the areas shown on the plans, embankment and excavation slopes and other areas disturbed by construction activities and as directed by the Engineer.
Erosion Control is to be placed between September 1
St
and March 15th. Areas completed and
ready for application of Erosion Control outside of these dates shall be temporarily stabilized until the acceptable window begins, or as directed by the Engineer. Areas may be temporarily stabilized using soil binders, temporary seed and straw, or just straw. Prior to application of permanent seed, areas temporarily stabilized using soil binders must be scarified by track walking or other means to break up crusted soils. If areas were temporarily stabilized using seed and straw or just straw, the straw and thick vegetation must be removed and soils scarified prior to application of permanent seed. Topsoil shall be placed in those areas to receive permanent stabilization prior to application of permanent seed, or as directed by the Engineer.
Erosion control materials shall consist of seed, fertilizer, fiber, straw, and tackifier.
Seed is required to be labeled under the California Food and Agricultural Code and shall be labeled by the vendors supplying the seed. Seed shall have been tested for purity and germination not more than 12 months prior to the application of the seed. Seed labels furnished by the vendors shall indicate the purity, germination, and pure live seed ( PLS) as determined by 24 Packet Pg. 496 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) testing. Results from testing the seed for purity and germination shall be furnished to the Engineer prior to applying seed.
Seed shall be delivered to the job site in unopened separate containers with the seed tag attached. Containers without a seed tag will not be accepted.
Seed for erosion control work shall consist of one or more of the following types:
Temporary
Seed for temporary erosion control work shall consist of the following mix:
Species bs. P S/Acre
Hordeum vulgare 250
Permanent
Seed for permanent erosion control work shall consist of the following mix:
Species bs. P S/Acre
Achillea millefolium 2
Bromus carinatus 15
Eschscholzia californica 3
Trifolium willdenovii 5
Festuca microstachy 5
Hordeum vulgare 100
Total 130
Fertilizer shall consist of a natural based product with a slow release formulation of 7- 2- 3 ( N- PK), 10 percent sulfur is optional, or as approved by the Engineer. Fertilizer for erosion control work shall conform to the requirements of the California Food and Agricultural Code, shall be in pelleted or granular form for hydroseeding, and shall have a minimum guaranteed chemical analysis of 7 percent nitrogen, 2 percent phosphoric acid, 3 percent water soluble potash, and 10 percent sulfur. Fertilizer shall be a formulation suitable for hydroseeding purposes and soluble in water.
Straw for erosion control work shall be sterile upland straw, dry oat, wheat, or rice straw, free from weeds and foreign matter detrimental to plant life. The Contractor shall furnish evidence that clearance has been obtained from the County Agricultural Commissioner, as required by law, before straw obtained from outside the County is delivered to the site of the work. Straw that has been used for stable bedding shall not be used. Hay or chopped cornstalks are not acceptable.
Straw shall be chopped and uniformly applied at a rate specified in this section. 25 Packet Pg. 497 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) Fiber must be wood fiber, cellulose fiber, alternate fiber, or a combination of these fibers.
Wood fiber must be long strand, whole wood fiber thermomechanically processed from clean whole wood chips.
Cellulose fiber must be made from natural or recycled pulp fiber, such as wood chips, sawdust, newsprint, chipboard, corrugated cardboard, or a combination of these materials.
Alternate fiber must be a long strand, whole natural fiber made from clean straw, cotton, corn, or other natural feed stock.
Fiber must:
1. Disperse into a uniform slurry when mixed with water.
2. Contain 3/4- inch fiber strands for at least 25 percent by total volume.
3. Have at least 40 percent retained when passed through a No. 25 sieve.
4. Have an initial moisture content of no more than 15 percent of its dry weight when tested under CA Test 226. The moisture content must be marked on the packaging.
5. Have a water holding capacity, by weight, of at least 1, 200 percent when tested under the procedure designated in Caltrans final report, CA- DOT- TL- 2176- 1- 76- 36, " Water holding capacity for hydromulch," available from METS.
6. Be nontoxic to plants and animal life.
7. Be free of synthetic or plastic materials, lead paint, printing ink, varnish, petroleum products, seed germination inhibitors, and chlorine bleach.
8. Contain less than 250 parts per million of boron.
9. Contain less than 7 percent ash when tested under the Technical Association of the Pulp and Paper Industry, TAPPI Standard T 413.
10. Be colored to contrast with the area on which the fiber is to be applied. The coloring agent must be biodegradable, nontoxic, and free from copper, mercury, and arsenic and must not stain concrete or painted surfaces.
Fiber for temporary hydraulic mulch must be at least 50 percent wood fiber. The remaining percentage must be cellulose fiber, alternate fiber, or a combination.
Tackifier must be:
1. Free from growth or germination inhibiting factors.
2. Nonflamable.
3. Nontoxic to aquatic organisms.
26 Packet Pg. 498 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project)
4. Functional for a minimum of 180 days.
General purpose tackifier may be either a plant- based product or a polymeric emulsion blend as follows:
1. Plant based tackifier must be a natural high molecular weight polysaccharide. A high viscosity hydrocolloid that is miscible in water, and labeled as either guar, psyllium, or starch, as follows:
1. 1. Guar gum- based product must be derived from the ground endosperm of the guar plant, Cyanmopsis tetragonoJobus. It must be treated with dispersing agents for easy mixing. It must be able to be diluted at the rate of 1 to 5 pounds per 100 gallons of water.
1. 2. Psyllium based product must be manufactured from the finely ground, mucilloid coating of Plantago ovata or Plantago ispaghula seeds and able seeds and able to dry and form a firm but rewettable membrane.
1. 3. Starch based product must be a nonionic, water- soluble, granular material derived from corn, potato, or other plant- based source.
2. Polymeric emulsion blend tackifier must be a prepackaged liquid or dry powder, aniomic formulation with a residual monomer content not exceeding 0. 05 percent by weight. The tackifier must contain and be labeled with one of the following as the primary active ingredients:
2. 1. Acrylic copolymers and polymers.
2. 2. Polymers of inethacrylates and acrylates.
2. 3. Copolymers of sodium acrylates and acrylamides.
2. 4. Polyacrylamide and copolymer of acrylamide.
2. 5. Hydrocolloid polymers.
Erosion control materials shall be applied in separate applications in the following sequence:
A. The following seed and fertiliZer mixture shall be applied with hydro- seeding equipment within 30 minutes after the seed has been added to the mixture:
Material Temporary Pounds Permanent Pounds
Per Acre ( Minimum) Per Acre ( Minimum)
Seed 250 130
Commercial Fertilizer 600 600
Fiber 125 125
27 Packet Pg. 499 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) B. Straw shall be applied at the rate of 2 tons per acre, or 2. 5 tons per acre for slopes greater than or equal to 4 percent slope, based on slope measurements. Incorporation of straw will not be required. Straw shall be distributed evenly without clumping or piling. When weather conditions are suitable, straw may be pneumatically spread.
C. The following mixture in the rates indicated shall be applied with hydro- seeding equipment:
Material Temporary Pounds Permanent Pounds
Per Acre ( Minimum) Per Acre ( Minimum)
Fiber 500 500
Tackifier 150 150
The ratio of total water to total tackifier in the mixture shall be as recommended by the manufacturer.
Once seed is started in an area, straw and stabilizing emulsion applications shall be completed in that area on the same working day.
The rates of erosion control materials may be changed by the Engineer to meet field conditions.
Erosion control will be measured by the square yard or acre.
Full compensation for" Erosion Control" shall be considered as included in the contract lump sum price paid for" Water Pollution Control" and no separate payment will be made therefor.
Local Topsoil
This work includes excavating, stockpiling, removing from stockpiles, spreading, and consolidating topsoil.
Material
Topsoil obtained from sources within the right-of-way shall be excavated to the lines and depths as directed by the Engineer. All lumps or clods shall be broken up before the topsoil is spread.
Topsoil obtained from within the project will be considered as selected material. Imported topsoil must consist of fertile, friable soil of loamy character that contains organic matter in amounts natural to the region and be capable of sustaining healthy plant life. Imported topsoil must be free from deleterious substances such as litter, refuse, toxic waste, stones larger than 1 inch in size, coarse sand, heavy or stiff clay, brush, noxious weeds, and other substances detrimental to plant, animal, and human health.
Construction
Preparation shall include all the work required to make ready the areas for application of topsoil and erosion control materials. Rocks and debris largerthan 2- 1/ 2 inches in maximum dimensions shall be removed and disposed of outside the highway right-of-way as permitted by the Engineer.
Topsoil shall be spread uniformly at the rate specified in the special provisions or shown on the plans. The finished surFace after spreading topsoil shall be approximately 1 inch below the top of adjacent grade.
28 Packet Pg. 500 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) Topsoil shall not be placed until all equipment, except equipment required for spreading topsoil, is through working in an area.
Spread topsoil to a uniform thickness. Topsoil shall be placed a minimum of 6 inches thick on all disturbance areas to be seeded and mulched per " Erosion Control" of these special provisions.
Topsoil shall be placed 4 inches thick on cut slopes that are 2: 1 and flatter. Cut slopes shall be scarified to a depth of 2 inches prior to placing topsoil to ensure sufficient contact. Topsoil shall be roughened by trackwalking or rolling with a sheepsfoot roller prior to seeding and mulching.
Trackwalk topsoil with tracked equipment run perpendicular to slope contours. Water may be used to assist this process but must not cause erosion. Finished surfaces after topsoil placement must achieve a minimum of 85 percent compaction.
Full compensation for local topsoil shall be considered as included in the contract price paid for Water Pollution Control" and no additional compensation will be allowed therefor.
Plastic Netting
Photodegradable or biodegradable plastic netting shall not be used in fiber rolls, erosion control blankets, or any other erosion control BMP unless specified or approved by the Engineer.
Fiber Rolls
Fiber rolls shall conform to the provisions in Section 3- 12. 6, " Water Pollution Control," of the Standard Specifications and these special provisions and shall consist of applying fiber rolls materials to the areas shown on the plans, embankment, and excavation slopes and other areas disturbed by construction activities and as directed by the Engineer.
Fiber rolls shall be premanufactured roll of rice or wheat straw, wood excelsior, or coconut fiber encapsulated within a biodegradable jute, sisal, or coir fiber netting. The netting shall have a minimum durability of one year after installation. The netting shall be secured tightly at each end of the roll. Rolls shall be between 8 inches and 10 inches in diameter and shall have a minimum weight of 1 pound per linear foot and a minimum length of 20 feet.
Wood stakes shall be a minimum of 1" x 1" x 24" in size and made of untreated fir, redwood, cedar, or pine and cut from sound timber. They shall be straight and free of loose or unsound knots and other defects which would render them unfit for the purpose intended. Metal stakes shall not be used.
Fiber rolls shall be installed by constructing a furrow to a depth between 2 inches and 4 inches, and to a sufficient width to hold the fiber roll. The bedding area for the fiber rolls shall be cleared of obstructions including rocks, clods, and debris greater than one inch in diameter before installation. Stakes shall be installed 48 inches apart along the length of the fiber rolls and stopped at 12 inches from each end of the rolls. Stakes shall be driven to a maximum of 2 inches above, or flush with the top of the roll. Fiber rolls shall be placed parallel to the slope contour and 8 feet apart on 2: 1 slopes and as shown on the plans.
If the intended function of the fiber rolls to disperse concentrated water runoff and to reduce runoff velocities is impaired, the Contractor shall take action to repair or replace the fiber rolls. Split, torn, or unraveling rolls shall be repaired or replaced. Broken or split stakes shall be replaced.
Sagging or slumping fiber rolls shall be repaired with additional stakes or replaced. Locations 29 Packet Pg. 501 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) where rills and other evidence of concentrated runoff have occurred beneath the rolls shall be corrected. Fiber rolls shall be repaired or replaced within 24 hours of identifying the deficiency.
Fiber rolls will be measured by lineal foot.
Full compensation for" Fiber Rolls" shall be considered as included in the contract lump sum price paid for" Water Pollution Control" and no separate payment will be made therefor.
As- Built/ Record Documents
The Contractor shall keep and maintain on the Project Site, one record set of the Contract Documents, which shall be updated weekly to reflect current as- built conditions of the Work as it progresses and document changes to the Work shown on the Project Plans.
Record Documents shall be produced by marking a full- size ( 22" x34") copy of the Project Plans.
The Contractor' s as- built information shall be clear and legible, marked in red, and at a minimum identify the following: the exact horizontal and vertical location of all installations in their finished condition, including all underground work and components; all electrical, plumbing and mechanical installations; all changes in construction, materials and installed equipment; and buried or concealed construction and utility features that are revealed during the course of construction. Special attention shall be given to recording of all buried utilities that differ from locations indicated in the Contract Documents.
The updated drawings shall be available for review by the Engineer and Inspector. Failure to comply with the preparation and submission of as- builts may result in the Engineer withholding the current progress payment, or be subject to administrative deductions as per Section 7- 3. 2.
Where specified in the Special Provisions or Technical Specifications as a condition to certification of final completion, the Contractor shall provide the original Record Documents, together with a certification by the Contractor that the Record Documents are a true representation of the Work as actually constructed. Timely submission of complete Record Documents shall be a condition to certification of final completion and to final payment. Delays in the submission of complete Record Documents may subject the contractor to liquidated damages.
Full compensation for As-Built/ Record Documents shall be considered as included in the contract price paid for the various items of work and no additional compensation will be allowed therefor.
On- Site Construction Superintendent
The Contractor shall employ a competent superintendent satisfactory to the Engineer who shall represent the Contractor and be available to the Engineer at all times during the work of this project. The superintendent shall be free to manage the work of this project and shall not operate equipment, provide laboring, etc. The superintendent shall be designated and approved at the preconstruction meeting and shall not be changed without written authorizing from the Engineer so long as the superintendent remains employed by the Contractor.
The Contractor shall within three days following written notice from the Engineer, remove and replace the Contractor' s superintendent in the event the Engineer objects to the Contractor' s superintendent.
All communication given to or received from the Contractor' s superintendent shall be considered 30 Packet Pg. 502 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) as binding as if given to or received from the Contractor.
Temporary Pavement Delineation
Temporary pavement delineation shall be furnished, placed, maintained, and removed in conformance with the Manual of Uniform Traffic Control Devices ( MUTCD) and these special provisions.
Whenever the work causes obliteration of pavement delineation, temporary or permanent pavement delineation shall be in place prior to opening the traveled way to public traffic. Centerline pavement delineation shall be provided at all times for traveled ways open to public traffic.
Work necessary, including required lines or marks, to establish the alignment of temporary pavement delineation shall be perFormed by the Contractor. Surfaces to receive temporary pavement delineation shall be dry and free of dirt and loose material. Temporary pavement delineation shall not be applied over existing pavement delineation or other temporary pavement delineation. Temporary pavement delineation shall be maintained until superseded or replaced with a new pattern of temporary pavement delineation or permanent pavement delineation.
Temporary pavement delineation which conflicts with a new traffic pattern or which is applied to the final layer of surFacing or existing pavement to remain in place shall be removed when no longer required for the direction of public traffic, as determined by the Engineer.
Whenever centerlines are obliterated, the minimum centerline delineation to be provided shall be temporary raised pavement markers placed at longitudinal intervals of not more than 24 feet. The temporary raised pavement markers shall be the same color as the centerline they replace.
Whenever edgelines are obliterated, the minimum edgeline delineation to be provided shall be temporary raised pavement markers placed at longitudinal intervals of not more than 24 feet. The temporary raised pavement markers shall be the same color as the edgeline they replace.
Temporary raised pavement markers shall be placed in conformance with the manufacturer' s instructions and shall be cemented to the surFacing with the adhesive recommended by the manufacturer, except epoxy adhesive shall not be used to place pavement markers in areas where removal of the markers will be required.
Temporary pavement delineation consisting entirely of temporary raised pavement markers shall be used on lanes open to public traffic for a maximum of 14 days. Prior to the end of the 14 days, the permanent pavement delineation shall be placed. If the permanent pavement delineation is not placed within the 14 days, additional temporary pavement delineation shall be provided at the Contractor' s expense. The additional temporary pavement delineation to be provided shall be equivalent to the pattern specified for the permanent pavement delineation for the area, as determined by the Engineer.
All compensation for furnishing, placing, maintaining, and removing the temporary pavement delineation ( including the signing specified for "no passing" zones) and for providing equivalent patterns of permanent traffic lines for these areas when required shall be considered as included in the contract prices paid for the items of work that obliterated the pavement delineation and no separate payment will be made therefor.
31 Packet Pg. 503 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) Temporary Toilet Facilities
The Contractor shall provide temporary unisex toilet facilities during all times employees are present on the project. Toilet facilities shall be as portabie as required to be readily available to employees at all locations of the project.
Full compensation for providing, servicing, and relocating temporary toilet facilities as necessary during the work shall be considered as included in the contract price paid per ton of Asphalt Concrete and no separate payment will be made therefor.
Remove Pavement Markers
Pavement markers, including underlying adhesive, in conflict with replace AC surfacing and overlay operations or, when no longer required for traffic lane delineation as determined by the Engineer, shall be removed by such methods that will cause the least possible damage to the pavement or surFacing. Damage to the pavement or surFacing caused by pavement marker removal shall be repaired by the Contractor at the Contractor' s expense by methods acceptable to the Engineer.
During the removal of ceramic type pavement markers, screens, or other protective device shall be furnished to contain any fragments.
Fragments resulting from the removal of pavement markers shall be removed from the street before the lanes are opened to public traffic.
Full compensation for removing pavement markers shall be included in the contract price paid per cubic foot for" Replace Asphalt Concrete Surfacing" and "Asphalt Concrete Overlay" as occurring and no additional compensation will be allowed therefor.
Work Hours
Work hours are from 6 p. m. to 6 a. m. Sunday through Thursday except when agreed to by the Engineer.
Contract Item List
Water Pollution Control
Attention is directed to Special Requirements for " Erosion Control" and Section 7- 8. 6, " Water Pollution Control" of the special provisions.
Traffic Control
Attention is directed to Part 6, Temporary Traffic Control, of the Standard Specifications.
Replace Asphalt Concrete Surfacing ( 3/4" PG 64- 10)
This work shall consist of removing the existing asphalt concrete surfacing and underlying base and replacing the removed material with new asphalt concrete in accordance with these special provisions and the details shown on the plans.
32 Packet Pg. 504 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) The exact limits of asphalt concrete surfacing to be removed and replaced may be modified in the field by the Engineer.
Existing asphalt concrete surfacing and underiying base material removed during a work period shall be replaced before the time the lane is to be opened to pubiic traffic uniess otherwise authorized by the Engineer.
Surfacing and base shall be removed without damage to surfacing that is to remain in place.
Damage to pavement which is to remain in place shall be repaired to a condition satisfactory to the Engineer, or the damaged pavement shall be removed and replaced with new asphalt concrete if ordered by the Engineer. Repairing or removing and replacing pavement damaged outside the limits of pavement to be replaced shall be at the Contractor' s expense and will not be measured nor paid for.
Tack coat per Section 302- 5. 4 of these special provisions shall be applied to all vertical surFaces of adjacent existing asphalt concrete prior to filling the void with new asphalt concrete.
Removed materials shall be disposed of in accordance with the Section 302- 5. 2. 3 of the Standard Specifications and these special provisions.
If base is left exposed after removing the surfacing to the required depth, the base shall be graded to a plane, watered, and compacted. The depth of the excavation shall not extend above the grade established by the Engineer.
Areas of the base material which are low as a result of over excavation, unless directed to do so by the Engineer, shall be filled with asphalt concrete at the Contractor' s expense. Asphalt concrete shall conform to the provisions for Type A asphalt concrete in " Asphalt Concrete Pavement" of these special provisions except for asphalt binder and payment. Asphalt binder will be Grade PG 64- 10 as noted on the plans.
The quantity to be paid for "Replace Asphalt Concrete Surfacing" will be measured by the cubic foot. The volume to be paid for will be calculated on the basis of the surface area of the excavation to the depth specified in the plans unless otherwise ordered by the Engineer.
The contract price paid per cubic foot for "Replace Asphalt Concrete SurFacing ( 3/4 PG 64- 10)" shall include full compensation for furnishing all labor, materials ( including asphalt concrete), tools, equipment, and incidentals, and for doing all the work involved in replacing asphalt concrete surfacing, complete in place, including tack coat, asphalt compaction, clean up, and traffic control as shown on the plans, as specified in the Standard Specifications and these special provisions, and as directed by the Engineer.
Asphalt Concrete Overlay (3/4" PG 64- 10)
Attention is directed to Section 302- 5 " Asphalt Concrete Pavement" of the special provisions and the Standard Specifications.
The contract unit price paid per ton for " Asphalt Concrete Overlay ( 3/ 4" PG 64- 10)" shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals and for doing all the work involved in asphalt concrete overlay, complete in place, including tack coat, compaction, clean up, pavement marker and pavement markings removal as shown on the plans, as specified in the Standard Specifications and these special provisions, and as directed by the Engineer.
33 Packet Pg. 505 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) Shoulder Backing
This work shall consist of constructing shoulder backing adjacent to the edge of new or existing surfacing along Airport Road in accordance with the details shown on the plans and these special provisions.
The material for shoulder backing shall be imported material conforming to aggregate base grading and quality requirements.
The areas where shoulder backing is to be constructed shall be cleared of all weeds, grass, and debris. Removed weeds and grass shall be disposed of uniformly over adjacent slope areas and removed debris shall be disposed of off-site.
Shoulder backing material shall be thoroughly mixed with the basement material by scarifying or blading and then watered and rolled to form a smooth, firmly compacted surface.
Shoulder backing material shall not be deposited on the new surFacing prior to placing it in final position, nor shall the shoulder backing material be bladed onto the new surfacing during mixing, watering, and blading operations.
Full compensation for " Shoulder Backing" including furnishing all labor, materials, tools, equipment, and incidentals, and for doing all the work involved in constructing shoulder backing, complete in place, as shown on the plans, as specified in the Standard Specifications and these special provisions, and as directed by the Engineer shall be considered as included in the contract price paid per cubic yard for" Aggregate Base" and no separate payment will be made therefor.
Traffic oops
The contract unit price paid for "Traffic Loops" shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals and for doing all work involved in the protection or repair of damage to the existing traffic loops or conduits that are present in the asphalt roadway surface near the intersection of Churn Creek Road and Canby Road. complete in place, as shown on the plans, as specified in the Standard Specifications and these special provisions, and as directed by the Engineer.
Traffic loops are schematically shown on the plans. At the completion of the project, the traffic loops shall be inspected and shall be equal to or better than existed prior to the start of work. In the event that the traffic loops or conduits are damaged, the Contractor shall immediately initiate repairs to the damaged signal component. This is a final pay item.
Traffic Stripe (6" Thermoplastic), (8" Thermoplastic)
Attention is directed to Section 314- 4 Application of Traffic Striping and Curb and Pavement Markings, of the special provisions and the Standard Specifications.
Pavement Marking (Thermoplastic)
Attention is directed to Section 314- 4 Application of Traffic Striping and Curb and Pavement Markings of the special provisions and the Standards Specifications. 34 Packet Pg. 506 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) Pavement Marker
The Contractor shall provide and install Pavement Markers in accordance with Caltrans Standard Plans Details A20A thru and A20D and City of Redding Construction Standards 171. 00 and as specified in these special provisions, and as directed by the Engineer.
Pavement markers outside the project limits marred or destroyed by the Contractor's operations shall be replaced to the satisfaction of the Engineer at no cost to the City of Redding.
The contract unit price paid for "Pavement Marker" shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals and for doing all the work involved in installing pavement markers, complete in place, as shown on these plans, as specified in these special provisions, and as directed by the Engineer.
Adjust Water Valve
Existing water valve boxes and covers shall be replaced with materials specified in Construction Standards page 400. 00, Item No. 7, and installed as shown on Construction Standards page 404. 00 existing current style covers may be reused if in a condition acceptable to the Engineer.
The contract unit price paid for" Adjust Water Valve" shall include full compensation for furnishing all labor, tools, equipment, and incidentals, and for doing all the work involved in adjust water valve, complete in place, including disposal of removed materials as shown on the plans, as specified in the specifications, these special provisions, and as directed by the Engineer.
Adjust Manhole
Attention is directed to Section 301- 1. 6 of the Standard Specifications and these special provisions.
The contractor shall replace the obsolete style manhole casting and lid with a new style casting and decorative lid. All replaced castings and lids shall be delivered to the City of Redding Corporation Yard as directed by the Engineer.
The contract unit price paid for" Adjust Manhole" shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals, and for doing all the work involved in adjusting the height of existing manholes, or replacing obsolete casting and lid and adjusting the height complete in place including obtaining the new materials and delivering all used castings to the COR Corporation Yard, saw cutting, AC removal, backfill, compaction, concrete, repaving, and traffic control, in conformance with the plans, the Construction Standards, as specified in the Standard Specifications and these special provisions, and as directed by the Engineer.
Adjust Monument
Attention is directed to Section 301- 1. 6 of the Standard Specifications and these special provisions.
Existing monument cover assembly shall be replaced with materials specified in and installed as shown on Construction Standards page 184. 00. The existing monument cover assembly may be reused if in a condition acceptable to the engineer.
35 Packet Pg. 507 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) The contract unit price paid for "Adjust Monument" shall include full compensation for furnishing all labor, material, tools, equipment, and incidentals, and for doing all the work involved in replacing monument cover assemblies complete in place including disposal of removed materials as shown on the plans, as specified in the specifications, these special provisions, and as directed by the Engineer.
36 Packet Pg. 508 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) PART 1 GENERA PROVISIONS
SECTION 1 GENERAL
1- 1 General
The following terms are added:
Wherever in these documents the words " City" or "Agency" appear, it shall be understood to refer to and indicate the City of Redding, a general law city, existing under and by virtue of the laws of the State of California.
Written notice shall be deemed to have been duly served if delivered in person to the individual or to a member of the firm or to an officer of the corporation for whom it is intended or if delivered at or sent by registered mail to the last business address known to him who gives the notice."
1- 2 Terms and Definitions
Definitions are amended or added as follows:
1. Bid Guaranty—The cash, cashier's check, certified check, or bidder' s bond accompanying the Bid as a guaranty that the Bidder will enter into a contract with the Agency for the performance of the work.
2. Board, Council, and Agency— The officer or body constituting the awarding authority of the Agency.
3. City, Contractor, and Engineer- The City, Contractor, and Engineer are those as defined in the Standard Specifications. They are treated throughout the contract document as if each were of the singular number and masculine gender.
4. Date of Execution of the Contract — The date on which the Contract is signed by the Agency's authorized representative.
5. Plans — The drawings, profiles, cross sections, working drawings and supplemental drawings, or reproductions thereof, approved by the Engineer, which show the location, character, dimensions, or details of the Work. Plans may either be bound in the same book as the Specifications or bound in separate sets, and are part of the Contract Documents regardless of the method of binding.
6. Standard Specifications — Standard Specifications for Public Works Construction SSPWC) the " Greenbook," 2021 Edition and current supplements as amended, prepared by the Southern California Chapter American Public Works Association, and the Southern California Districts, Associated General Contractors of California. 37 Packet Pg. 509 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) 1- 6 BIDDING AND SUBMISSION OF THE BID
1- 6. 1 General
Add the following paragraph:
When an item of work is designated as ( S) in the Bid or Proposal, the estimated quantity for that item of work shall be designated as a " Specialty Item." 1- 7 AWARD AND EXECUTION OF THE CONTRACT
1- 7. 1. 1 Acceptance or Rejection of Proposals
The City reserves the right to reject any and all proposals. Without limiting the generality of the foregoing, any proposal which is incomplete, iilegible, or irregular may be rejected; any proposal having erasures or corrections in the price sheet may be rejected; any proposal in which the unit price is omitted or in which the unit price is obviously unbalanced may be rejected; any proposal accompanied by an insufficient or irregular bid security may be rejected. 1- 7. 1. 2 Forfeiture of Proposal Guaranty
If a bidder should, after being awarded the contract, fail to execute the contract and furnish the necessary bonds, certifications, and insurance in the manner and within the time provided in these specifications, the bid security shall be forfeited to the City as liquidated damages, and the award of the contract shall be annulled.
1- 7. 1. 3 Return of Proposal Guaranties
All securities will be returned except that of the successful bidder and that of the next lowest bidders up to four( 4), which the City will hold until the contract documents have been executed and the required contract bonds and insurance have been submitted by the successful bidders and accepted by the City or until bids are rejected.
1- 7. 1. 4 Award of Contract
Any contract awarded will be to the lowest responsible bidder who submits a responsive bid. Any award will be made within 90 days after the opening of the proposals. The period of time specified above within which the award of contract may be made shall be subject to extension. All bidders who submitted a bid that was not rejected will be asked to extend their bids.
All bids will be compared on the basis of the Engineer' s estimate of the quantities of work to be done.
1- 7. 1. 5 Execution of Contract
The contract in form and content satisfactory to the City shall be executed by the bidder to whom the contract is awarded and returned, together with all required bonds, policies, and certificates, within 10 days, ( not including Sundays and legal holidays), after award of the contract. No proposals shall be considered binding on the City until the contract has been executed by all parties thereto.
38 Packet Pg. 510 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) 1- 7. 1. 6 Early Start to Work
The Contractor may start job site activities before receiving notice of Contract approval under the following conditions;
1. Submit the contract, bonds, and insurance listed in 1- 7. 1. 5, Execution of Contract.
2. Provide a letter to the City with at least 72- hour notice requesting an early start of work.
3. Request and obtain an encroachment permit from the City.
4. Receive written approval from the City Engineer to start work.
5. Perform work at your own risk.
6. If the Contract is approved, work already performed that complies with the Contract is authorized.
7. If the Contract is not approved, the Contractor shall leave the job site in a neat condition, restore the site or facility to its former condition or equal. The City will not pay for this work.
8. The City does not adjust working days for work performed before Contract approval.
9. Ground disturbing/job site activities are still subject to the requirements of the Water Pollution Control Plan or Storm Water Pollution Prevention Plan. 1- 7. 2 Contract Bonds
Delete this section in its entirety and add the following:
Before execution of the Contract by the Agency, the Bidder shall file with the Agency surety bonds satisfactory to the Agency in the amounts and for the purposes noted below. Bonds shall be duly executed by a responsible corporate surety, authorized to issue such bonds in the State of California shall be issued by a surety who is listed in the latest revision of the U. S.
Department of Treasury Circular 570, is authorized to issue bonds in California, and whose bonding limitation shown in said circular is sufficient to provide bonds in the amount required by the Contract. The Bidder shall pay all bond premiums, costs, and incidentals.
Each bond shall incorporate, by reference, the Contract and be signed by both the Bidder and Surety and the signature of the authorized agent of the surety shall be notarized.
The Bidder shall provide two good and sufficient surety bonds. The" Payment Bond" ( Material and Labor Bond) shall be for not less than 100 percent of the contract price, to satisfy claims of material suppliers and of inechanics and laborers employed by it on the work. The bond shall be maintained by the Contractor in full force and effect until the Work is accepted by the Agency, and until all claims for materials and labor are paid, and shall otherwise comply with the Civil Code.
The " Performance Bond" shall be for 100 percent of the contract price to guarantee faithful performance of all work, within the time prescribed, in a manner satisfactory to the Agency, and that all materials and workmanship will be free from original or developed defects. In 39 Packet Pg. 511 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) addition, the Performance Bond shall include a one- year Maintenance Bond which shall begin upon acceptance of the Work. The amount of the Maintenance Bond shall be for 50 percent of the final contract price. The Maintenance Bond shall be submitted on the form contained in these specifications or on a form which conforms to it prior to release of final payment ( less retention) for the work.
Should any bond become insufficient, the Contractor shall renew the bond within ten ( 10) days after receiving notice from the Agency.
Should any Surety at any time be unsatisfactory to the Agency, notice will be given the Contractor to that effect. No further payments shall be deemed due or will be made under the Contract until a new Surety shall qualify and be accepted by the Agency.
Changes in the Work, or extensions of time, made pursuant to the contract, shall in no way release the Contractor or Surety from their obligations. Notice of such changes or extensions shall be waived by the Surety."
SECTION 2 SCOPE OF WORK
2- 2 PERMITS
Add the following paragraph( s):
The Contractor and any subcontractor working under the Contractor shall obtain a City business license prior to doing any work on a job site in the City. It shall be the responsibility of the Contractor, who is signature to the Contract, to notify their subcontractor( s) to abide to this requirement. In the event a required business license is not obtained, the City shall give the Contractor written notice of 10 days to correct the deficiency. In the event the business license( s) is not obtained, the City shall withhold the estimated cost of the license( s) from the next payment to the Contractor until the license is obtained. If during the course of construction a City business license expires and the Contractor or subcontractor continues to work, these same provisions will apply."
2- 10 DISPUTED WORK
Delete the first paragraph in its entirety and replace with the following:
In accordance with Public Contract Code Section 9204 the following shall apply to any claim by Contractor:
Claim" means a separate demand by a contractor, which includes any of the following. 1) a time extension, including, without limitation, for relief from damages or penalties for delay assessed by the City, ( 2) payment by the City of money or damages arising from work done by, or on behalf of, the contractor pursuant to the contract and payment for which is not otherwise expressly provided or to which the claimant is not otherwise entitled, 3) payment of the amount that is disputed by the City.
Upon receipt of a claim sent by registered mail or certified mail with return receipt requested, the City will conduct a review of the claim and, within a period not to exceed 45 days, will provide a written statement identifying what portion of the claim is disputed and what portion is undisputed. Upon receipt of a claim, the City and Contractor may, by mutual agreement, extend the time period provided in this subdivision. 40 Packet Pg. 512 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) The Contractor shall furnish reasonable documentation to support the claim.
Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the City issues its written statement.
If the Contractor disputes the City's written response, or if the City fails to respond to a claim issued pursuant to this section within the time prescribed, the claimant may demand in writing an informal conference to meet and confer for settlement of the issues in dispute.
Upon receipt of a demand in writing sent by registered mail or certified mail, return receipt requested, the City shall schedule a meet and confer conference within 30 days for settlement of the dispute.
Within 10 business days following the conclusion of the meet and confer conference, if the claim or any portion of the claim remains in dispute, the City shall provide the claimant a written statement identifying the portion of the claim that remains in dispute and the portion that is undisputed. Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the City issues its written statement. Any disputed portion of the claim, as identified by the Contractor in writing, shall be submitted to nonbinding mediation, with the City and the claimant sharing the associated costs equally. The City and claimant shall mutually agree to a mediator within 10 business days after the disputed portion of the claim has been identified in writing. If the parties cannot agree upon a mediator, each party shall select a mediator and those mediators shall select a qualified neutral third party to mediate with regard to the disputed portion of the claim.
Each party shall bear the fees and costs charged by its respective mediator in connection with the selection of the neutral mediator. If inediation is unsuccessful, the parts of the claim remaining in dispute shall be subject to applicable procedures outside this section.
For purposes of this section, mediation includes any nonbinding process, including, but not limited to, neutral evaluation or a dispute review board, in which an independent third party or board assists the parties in dispute resolution through negotiation or by issuance of an evaluation. Any mediation utilized shall conform to the time frames in this section.
Unless otherwise agreed to by the City and the Contractor in writing, the mediation conducted pursuant to this section shall excuse any further obligation under Public Contractor Code Section 20104. 4 to mediate after litigation has been commenced.
This section does not preclude the City from requiring arbitration of disputes under private arbitration or the Public Works Contract Arbitration Program, if inediation under this section does not resolve the parties' dispute.
Failure by the City to respond to a claim from a Contractor within the time periods described in this subdivision or to otherwise meet the time requirements of this section shall result in the claim being deemed rejected in its entirety. A claim that is denied by reason of the City' s failure to have responded to a claim, or its failure to otherwise meet the time requirements of this section, shall not constitute an adverse finding with regard to the merits of the claim or the responsibility or qualifications of the claimant.
Amounts not paid in a timely manner as required by this section shall bear interest at 7 percent per annum.
41 Packet Pg. 513 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) If a subcontractor or a lower tier subcontractor lacks legal standing to assert a claim against the City because privity of contract does not exist, the Contractor may present to the City a claim on behalf of a subcontractor or lower tier subcontractor. A subcontractor may request in writing, either on his or her own behalf or on behalf of a lower tier subcontractor, that the Contractor present a claim for work which was perFormed by the subcontractor or by a lower tier subcontractor on behalf of the subcontractor. The subcontractor requesting that the claim be presented to the City shall furnish reasonable documentation to support the clam. Within 45 days of receipt of this written request, the Contractor shall notify the subcontractor in writing as to whether the Contractor presented the claim to the City and, if the original Contractor did not present the claim, provided the subcontractor with a statement of the reasons for not having done so.
A waiver of the rights granted by this section is void and contrary to public policy, provided, however, that ( 1) upon receipt of a claim, the parties may mutually agree to waive, in writing, mediation and proceed directly to the commencement of a civil action or binding arbitration, as applicable; and ( 2) the City may prescribe reasonable change order, claim, and dispute resolution procedures and requirements in addition to the provisions of this section, so long as the contractual provisions do not conflict with or otherwise impair the time frames and procedures set forth in this section."
The second paragraph of Section 2- 10 is amended to read:
Although not to be construed as proceeding under extra work provisions, the Contractor shall keep records of Disputed Work in accordance with Section 7- 4, and shall furnish the records to the Agency by the close of the next working day following each date that the Disputed Work is performed. Failure to create and maintain the required records will operate as a waiver of the Disputed Work claim. Failure to present the records to the Agency in the time required herein shall operate as a waiver of the Disputed Work claim for each date that the records are not timely presented."
SECTION 3 CONTROL OF THE WORK
3- 3 SUBCONTRACTORS
The second paragraph is amended to read:
before work starts, the Contractor shall submit to the Engineer for approval a Subcontracting Request form listing the name, business address, contractor license number, Department of Industrial Relations Public Works Contractor Registration Number, and a description and value of each portion of Work..."
3- 5 INSPECTION
Add the following paragraph:
The City will not make inspections on weekends, holidays, or outside the normal work hours of 7 a. m. to 5 p. m. except when agreed to by the Engineer. At the Engineer' s direction compensation may be demanded of the Contractor if overtime inspections are required withheld from monies due the Contractor)."
42 Packet Pg. 514 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) 3- 8 SUBMITTALS
3- 8. 4 Supporting Information
Delete Item M and add the following:
m) Data, including, but not limited to, make model, serial number, manufacturer, catalog sheets, manufacturer' s brochures, technical bulletins, and other information necessary to describe a system, product or item. The City will furnish the Contractor with electronic spreadsheet forms ( Microsoft Excel) to be completed and submitted to the Engineer. This information is required for motors, instruments, electrical equipment and panels, valves, and pumps as specified in the technical specifications, shown on the plans, directed by the Engineer or these Special Provisions.
n) Operations and Maintenance ( O& M) manuals shall be furnished as specified in the technical specifications and these Special Provisions. The Contractor shall furnish an electronic Adobe Acrobat ( pdf) copy of the O& M manual. o) Training shall be provided as specified in the technical specifications and these special provisions. Where applicable the Contractor shall provide video training electronically. 3- 10 SURVEY
3- 10. 1 General
Add the following:
The Contractor' s attention is directed to Section 400- 2, Permanent Survey Markers." 3- 12 WORK SITE MAINTENANCE
3- 12. 6 Water Pollution Control
Delete sections 3- 12. 6. 1 through 3- 12. 6. 3 in their entirety and replace with following:
Prior to any construction activity, the Contractor shall prepare, submit, and obtain approval of a Water Pollution Control Plan (WPCP) that addresses both temporary and permanent erosion control Best Management Practices ( BMPs) for stormwater and non- stormwater discharges associated with all construction activities. Contractor shall submit the WPCP to the Engineer within 7 calendar days of the Notice to Proceed date. The Contractor shall maintain copies of the WPCP at the project site and it shall be available during construction.
The Contractor shall know and fully comply with applicable provisions of all Federal, State, and local regulations and requirements that govern the Contractor' s operations and stormwater and non- stormwater discharges from both the project site and areas of disturbance outside the project limits during construction. Approval of the WPCP shall not relieve the Contractor of any liability for violations of Federal, State, and local regulations and requirements relating to water pollution.
The WPCP shall address stormwater and non- stormwater discharges from the construction area and from areas immediately outside the project site which are directly related to construction activities for this contract including, but not limited to, material borrow areas, staging areas, storage yards and access roads. The Contractor shall implement, inspect, and maintain the required water pollution control practices. Installing, inspecting, and maintaining 43 Packet Pg. 515 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) water pollution control practices in areas outside the right- of-way not specifically arranged and provided for by the City of Redding for the execution of this contract, will not be paid for.
The Contractor shall be responsible for penalties assessed or levied on the Contractor or the City of Redding as a result of the Contractor's failure to comply with the provisions in this section " Water Pollution Control" including, but not limited to, compliance with the applicable provisions of Federal, State, and local regulations and requirements as set forth therein.
Penalties include payments made or costs incurred due to stop work orders, work suspension, scheduled days, and/ or Contractor delays or in settlement for alleged violations of applicable laws, regulations, or requirements. Costs incurred could include sums spent instead of penalties, due to agency or City imposed requirements or to remediate or correct violations, or damages resulting from stop work orders, work suspension, or scheduled days.
WPCP Preparation and Approval
The WPCP shall be prepared by a Qualified Stormwater Pollution Prevention Plan ( SWPPP) Developer ( QSD), a registered Civil Engineer experienced in erosion control, or a certified professional Erosion and Sediment Control Specialist, unless otherwise approved by the Engineer. Implementation, monitoring, and maintenance of BMPs shall be by or under the supervision of same. The WPCP should be commensurate with the size, timing, duration, location, and scope of the project. It shall address soil and wind erosion, sediment control, tracking control, non- stormwater management, waste management, and pollutant/ materials control. The WPCP shall be submitted to the Engineer for review and approval within 7 calendar days of the NTP. The Engineer will be allowed 7 calendar days to review. No ground disturbing work shall occur until the WPCP has been approved by the Engineer. Upon the Engineer' s approval of the WPCP, the WPCP shall be considered to fulfill the provisions in this section, " Water Pollution Control," for development and submittal of a Water Pollution Control Program.
All BMPs shall be designed, installed, maintained, and otherwise managed pursuant to the provisions set forth in the most recent revision of the California Department of Transportation ( Caltrans) Stormwater Quality Handbook, Construction Site BMP Manual, or the most recent revision of the California Stormwater Quality Association CASQA), California Stormwater PMP Handbook for Construction. The Contractor may recommend equivalent erosion control applications that provide equal or better perFormance for consideration and approval by the Engineer.
The WPCP shall incorporate water pollution control BMPs that are necessary to prevent erosion and sediment loss on and off the project site for the duration of the project. All stormwater shall be treated on- site using appropriate BMPs such that runoff leaving the work site is free of silt, sand, sediment, debris, concrete products, trash, and other materials which may degrade water quality. Storm runoff from one area shall not be diverted to another runoff area unless approved by the Engineer. Runoff water may be directed into permanent stormdrain systems during construction provided that mud and silt is removed from the runoff before entering the stormdrain system.
WPCP Implementation
If there is a discrepancy between the WPCP and these special provisions, the special provisions shall supersede. Unless otherwise specified, upon approval of the WPCP, the Contractor shall be responsible throughout the duration of the project for installing, 44 Packet Pg. 516 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) constructing, inspecting, maintaining, replacing, removing, and disposing of temporary water pollution control practices, and installing, constructing, inspecting, maintaining, and replacing permanent water pollution control practices specified in the WPCP. The duration of work includes that time period between initial mobilization to the site and acceptance of the work.
All BMPs shall be installed and properly maintained as required by the Caltrans or CASQA Handbooks prior to any precipitation. If the Contractor or the Engineer identifies a deficiency in the implementation of the approved WPCP, the deficiency shall be corrected immediately unless requested by the Contractor and approved by the Engineer in writing, but shall be corrected prior to the onset of precipitation. Unless otherwise directed by the Engineer, the Contractor' s responsibility for WPCP implementation shall continue throughout temporary suspensions of work.
The Contractor shall notify the Engineer at least 3 days in advance of non- stormwater discharge events. The Contractor shall notify the Engineer of the operations causing nonstormwater discharges and shall obtain approval from the Engineer for non- stormwater discharges.
Retention of Funds
Notwithstanding any other remedies authorized by law, the City of Redding may retain money due the Contractor under the contract, in an amount determined by the City of Redding, up to and including the entire amount of Penalties proposed, assessed, or levied as a result of the Contractor' s violation of Federal, State, or local law, regulations, or requirements. Funds may be retained by the City of Redding until final disposition has been made as to the Penalties.
The Contractor shall remain liable for the full amount of Penalties until such time as they are finally resolved with the entity seeking the Penalties.
When the City or a regulatory agency identifies a failure to comply with Federal, State or local requirements, the City will retain money due the Contractor, in the amount of 10 percent of the work done to date or any fine whichever is greater. This amount is in addition to the retention specified in Section 9- 3. 2, Partial and Final Payment, of these special provisions, subject to the following: The City will give the Contractor written notice of the City' s intent to retain funds from partial payments which may become due to the Contractor prior to recording of the Notice of Completion.
Payment
The contract lump sum price paid for" Water Pollution Control" shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals for doing all the work involved in developing, preparing, obtaining approval of, revising, and implementing the WPCP. Implementation of the WPCP includes installing, constructing, maintaining, removing, and disposing of BMPs including non- stormwater and waste management water pollution control practices as provided for in the approved WPCP and as directed by the Engineer.
No additional payment will be made to correct deficiencies in the approved WPCP. Payments for" Water Pollution Control" will be made as follows:
A. After the WPCP has been approved by the Engineer, 75 percent of the contract item price for " Water Pollution Control" or $ 5, 000 whichever is less will be included in the monthly progress payment.
B. The payment for the balance of the contract item price for" Water Pollution Control" will be made with the final progress payment.
45 Packet Pg. 517 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) No additional payment will be made for any BMPs necessary to correct deficiencies in the approved WPCP.
Water pollution control BMPs for which there is a contract item of work, will be measured and paid for as that contract item of work.
3- 12. 6.4 Dewatering
Add the following after the second paragraph:
Temporary Wastewater/Discharge
In the event that the Contractor proposes to discharge any groundwater, runoff, or other project required dewatering to the City' s wastewater collection system, the Contractor will be required to submit a Temporary Wastewater Discharge Application. The Contractor shall submit the application to the City Industrial Waste Division a minimum of two weeks prior to any temporary discharge into the City sanitary sewer system. The Contractor may be responsible for water sampling prior to discharge if the City determines contamination may exist.
At no time shall the Contractor discharge any groundwater, run- off, potable water, or other non- storm water into the storm drain system, creeks, streams, ditches, or other conveyances whereby the water could enter such areas without obtaining written approval from the Regional Water Quality Control Board and the Engineer. Existing discharge permits obtained by the City of Redding for Water Utility operations shall not be used for this purpose.
The cost for the Temporary Wastewater Discharge Application is as follows:
500 Filing Fee
8. 81/ 1, 000 gallons ( Prices valid through 12/ 31/ 2023) Volume Cost Full compensation for temporary wastewater discharge shall be considered as included in the prices paid for the various contract items of work involving temporary wastewater discharge and no separate payment will be made therefor.
3- 13 COMP ETION, ACCEPTANCE, AND WARRANTY
3- 13. 3 Warranty
Delete the fourth paragraph and add the following:
The Contractor shall repair or replace to the satisfaction of the Engineer any or all such work that may prove defective in workmanship or materials within that period, ordinary wear and tear and unusual abuse or neglect excepted, together with any other work which may be damaged or displaced in so doing.
In the event of failure to comply with the above mentioned conditions within a reasonable time after being so notified in writing, the Engineer is authorized to have the defects repaired and 46 Packet Pg. 518 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) made good at the expense of the Contractor who will pay the costs and charges therefore immediately upon demand.
The signing of the agreement by the Contractor shall constitute execution of the above guaranties. A contract maintenance bond shall remain in fuii effect during the guaranty period and will not be released until the expiration of such period. Said bond shall be in an amount equal to 50 percent of the final contract price. The Maintenance Bond shall be submitted on the form contained in these specifications or on the form which conforms to it prior to release of final payment ( less retention) for the work."
SECTION 4 CONTRO OF MATERIA S
4- 1 GENERAL
Add the following sentence to the first paragraph:
If required by the Engineer, the Contractor shall furnish duplicate invoices to the Engineer on all material furnished to the job."
Add the following paragraph:
If the Contractor does not remove such condemned work and materials within a reasonable time, fixed by written notice, the City may remove them and may store the material at the expense of the Contractor. If the Contractor does not pay for the expense of the removal within 10 days written notice, the City may sell such material at auction or at private sale, and may account for the net proceeds thereof, after deducting all the costs and expenses that should have been borne by the Contractor."
4- 1. 2 Protection
Add the following after the first sentence of the first paragraph:
Unless otherwise specifically stated in the special provisions, any existing equipment or material either to be salvaged or reused in the work shall be restored and protected by the Contractor and shall remain the property of the Agency. Equipment shall be removed with care to prevent unnecessary damage."
SECTION 5 LEGAL RELATIONS & RESPONSIBILITIES
5- 1 LAWS AND REGULATIONS
Add the following after the first paragraphs:
Contractor shall post job site notices as prescribed by regulation." Title VI Assurances
During the performance of this Agreement, the Contractor, will ensure that no person is excluded from participating in, denied the benefits of, or otherwise subjected to discrimination under any of its projects, activities, or services and business opportunities on the basis of race, color, national origin, age, sex, or disability as afforded by Title VI of the Civil Rights Act 47 Packet Pg. 519 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) of 1964 and related statutes, as amended. All persons, regardless of their citizenship status, are covered under this regulation.
Equal Employment Opportunity Clause
During the performance of this contract, the Contractor agrees as follows:
1. The Contractor will not discriminate against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, medical disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation of such persons. The Contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, sexual orientation, domestic partners, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous spaces, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.
2. The Contractor will, in all solicitations or advertisement solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, domestic partners, or national origin.
3. The Contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice advising the said labor union or workers' representatives of the Contractor' s commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.
4. The Contractor will comply with all provisions of Executive Order NO. 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.
5. The Contractor will furnish all information and reports required by Executive Order No. 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.
6. In the event of the Contractor' s noncompliance with the nondiscrimination clauses of this contract or with any rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor may be declared ineligible for further City contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order No. 11246 September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.
48 Packet Pg. 520 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project)
7. The Contractor will include the portion of the sentence immediately preceding paragraph ( 1) and the provisions of paragraphs( 1) through ( 7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of abor issued pursuant to Section 204 of Executive Order No. 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The Contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Contractor becomes involved in, or is threatened with litigation with a subcontractor or vendor as a result of such direction by the administering agency, the Contractor may request the City to enter into such litigation to protect the interests of the City."
5- 3 ABOR
5-3. 2 Prevailing Wage
Add the following paragraphs:
All contractors and subcontractors shall furnish electronic certified payroll records directly to the Labor Commissioner ( aka Division of Labor Standards Enforcement).
The Contractor and its agents shall comply with Sections 1771, 1774- 1776, 1777. 5, 1813, and 1815 of the Labor Code.
Attention is directed to Section 1735 of the Labor Code, which reads as follows:
A contractor shall not discriminate in the employment of persons upon public works on any basis listed in subdivision ( a) of Section 12940 of the Government Code, as those bases are defined in Sections 12926 and 12926. 1 of the Government Code, except as otherwise provided in Section 12940 of the Government Code. Every contractor for public works who violates this section is subject to all the penalties imposed for a violation of this chapter."
5- 3. 3 Payroll Records
Add the following paragraph:
When submitting certified payroll, eliminate the social security number. Should the City request certified payrolls with social security numbers, hard copies shall be provided.
Disclaimer:
Electronic submission of information is offered for convenience of the submitting party. When submitting any information electronically, the submitting party agrees and accepts full responsibility for such submission( s), including, but not limited to, any subsequent disclosure by the City, intentional, or otherwise. The City accepts no responsibility or liability for any information submitted electronically."
49 Packet Pg. 521 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) 5- 3. 5 Apprentices
Add the following after the first paragraph:
The provisions in Section 1777. 5 and Section 1777. 6 of the California Labor Code concerning the employment of apprentices shall be complied with by the Contractor or any subcontractor under him.
The responsibility for compliance with this section for all apprenticeship occupations shall rest solely with the prime Contractor.
Compliance with California Labor Code Section 1777. 5 requires all public works contractors and subcontractors to:
Submit contract award information to the applicable joint apprenticeship committee which shall include an estimate of journeyman hours to be perFormed under the contract, the number of apprentices to be employed, and the approximate dates the apprentices will be employed.
Employ apprentices on the public work in a ratio to journeymen of no less than one hour of apprentices work for every five hours of labor performed by a journeyman.
Pay the apprentice rate on public works projects only to those apprentices who are registered, as defined in Labor Code Section 3077.
Contribute to the training fund in the amount indicated in the PWR publication for journeymen and apprentices. Contractors who choose not to contribute to the local training trust fund must make their contributions to the California Apprenticeship Council, P. O. Box 420604.
Information relative to apprenticeship standards, wages schedules, and other requirements may be obtained from the Director of Industrial Relations, ex officio the Administrator of Apprenticeship, San Francisco, California, orfrom Sacramento of Division of Apprenticeship Standards, Telephone ( 916) 263- 2877." 5- 4 INSURANCE
Delete Sections 5- 4. 1 through 5- 4.4 in its entirety and replace with following:
Liability Insurance and Auto Insurance
The Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the perFormance of the work hereunder by the Contractor, its agents, representatives, employees or subcontractors.
The Contractor shall furnish the Agency a policy or certificate evidencing liability insurance with original endorsements effecting coverage required by this subsection. The endorsements are to be signed by a person authorized by the insurer to bind coverage on its behalf. All endorsements are to be received and approved by the Agency before work commences.
50 Packet Pg. 522 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) Notwithstanding any inconsistent statement in the policy or any subsequent endorsement attached thereto, the Agency shall be the insured or named as an additional insured covering the work, whether liability is attributable to the Contractor or the Agency. Except as provided for in Subsection 6- 5, the Agency, its officers, officials, employees, and agents are to be covered as insured for general liability and automobile liability, and contractor's pollution insurance as respects: liability arising out of activities performed by or on behalf of the Contractor; with limits of liability indicated below and including coverage no less than the following:
1 Premises and operations.
2 Products and completed operations. Completed Operations Liability shall be kept in force for one year after the date of final acceptance by the City. 3 Contractual liability insuring the obligations assumed by the Contractor in this contract.
4 Broad form property damage (including completed operations). 5 Fire legal liability, Explosion, Collapse and Underground Nazards. 6 Personal Injury Liability.
7 Independent Contractors.
8 Contractor' s Pollution Insurance.
The coverage shall provide the following minimum scope and limits:
1. Insurance Services Office Commercial General Liability coverage ( occurrence form CG 001) in the amount of$ 1, 000, 000 per occurrence for bodily injury, personal injury, and property damage.
2. Insurance Services Office Automobile Liability Code 1 ( any auto) ( form CA 0001, Ed 1/ 87), in the amount of$ 1, 000, 000 per accident for bodily injury and property damage.
3. Course of Construction Insurance providing coverage for all " risks" of loss in the amount of the completed project value.
4. Contractor Pollution Liability, in the amount of$ 1, 000, 000, to include but not limited to coverage for bodily injury, property damage and cleanup arising from pollution conditions created by the Contractor or encountered during work at job site. Coverage must apply to cleanup, damage or injury that occurs on, or that originates from, the site.
Insurance is to be placed with insurers with current A.M. Best' s rating of not less than A-: VII.
Any deductibles or self-insured retentions must be declared to and approved by the Agency.
At the option of the Agency, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the Agency, its officers, officials, employees, and agents; 51 Packet Pg. 523 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.
All liability policies shall bear an endorsement or shall have attached a rider whereby it is provided that:
1. The Agency, its officers, officials, employees and agents are added as additional insureds.
2. For any claims related to this project; the Contractor' s insurance coverage shall be primary insurance as respects the Agency, its officers, officials, employees, and agents shall be excess of the Contractor' s insurance and shall not contribute with it.
3. Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the Agency, its officers, officials, employees, or agents.
4. The Contractor' s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer' s liability.
5. In the event of expiration or proposed cancellation of such policies for any reason whatsoever, the Agency shall be notified by registered mail return receipt requested, giving a sufficient time before the date thereof to comply with any applicable law or statue but in no event less than 30 days before expiration or cancelation is effective.
Course of construction policies shall bear an endorsement or shall have attached a rider whereby it is provided that:
1. The Agency shall be named loss payee.
2. The insurer shall waive all rights of subrogation against the Agency.
The Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsement of each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.
Workers' Compensation Insurance
Said certification is included in the contract by reference and signature and return of the contract shall constitute signing and filing of said certificate.
The Contractor shall also comply with Section 3800 of the abor Code by securing, paying for and maintaining in full force and effect for the duration of the contract Workers' Compensation Insurance, with limits as required by the Labor Code of the State of California and Employee' s Liability with limits of$ 1, 000, 000 per accident. The Workers' Compensation insurance must be accompanied by a Waiver of Subrogation endorsement. The Contractor shall furnish a Certificate of Insurance to the Engineer before execution of the Contract. The agency, its officers, officials, employees, and agents, will not be responsible for any claims in law or equity occasioned by failure to the Contractor to comply with this paragraph.
All compensation insurance policies shall bear an endorsement or shall have attached a rider whereby it is provided that, in the event of expiration or proposed cancellation of such policies 52 Packet Pg. 524 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) for any reason whatsoever, the Agency shall be notified by registered mail not less than 30 days before expiration or cancellation is effective.
No separate payment will be made for insurance. Payment shall be considered as included in the contract price.
5- 4. 5 Contractor' s PerFormance
To the fullest extent permitted by law, the Contractor shall indemnify, defend and hold harmless the City and its officials, employees, agents, representatives and volunteers from and against any and all losses, claims, demands, damages, costs, expenses, attorney' s fees, or liability of every nature arising out of or in any way connected with the performance or attempted performance of the provisions of this Contract, caused in whole or in part by any negligent or willful act or omission of the Contractor, regardless of whether caused in part by a party indemnified hereunder. Nothing contained in the foregoing indemnity provisions shall be construed to require the Contractor to indemnify the indemnified party in contravention of Section 2782 of the Civil Code for the active or sole negligence or willful misconduct of that indemnified party.
To the fullest extent permitted by law, the Contractor' s duty to defend shall extend, without limitation, to any suit or action founded upon any losses, claims, demands, damages, costs, expenses, attorney' s fees, or liability of every nature arising out of or in any way connected with the performance or attempted perFormance of the provisions hereof, or in any way arising out of or connected with this Contract.
The defense and indemnity obligations expressly extend to and include any and all claims, demands, damages, costs, expenses, liability occasioned as a result of the violation by the Contractor, the Contractor' s agents, employees, or independent contractors, subcontractors, or suppliers of any provisions of federal, state or local law, including applicable administrative regulations.
The defense and indemnity obligations also expressly extend to and include any claims, demands, damages, costs, expenses, or liability occasioned by injury to or death of any person, or any property damage to property owned by any person while on or about the site or as a result of the Work, whether such persons are on or about the site by right or not, whenever the Work is alleged to have been a contributing cause in any degree whatsoever.
In claims against any person or entity herein indemnified that are made by an employee of the Contractor or an employee of any of the Contractor' s agents, independent contractors, subcontractors or suppliers, a person indirectly employed by the Contractor or by any of the Contractor' s agents, independent contractors, subcontractors or suppliers, or anyone for whose acts the Contractor or any of the Contractor' s agents, independent contractors, subcontractors, or suppliers may be liable, the defense and/ or independent contractors, subcontractors, or suppliers under workers' compensation acts, disability acts, or other employee benefit acts.
The defense and indemnification obligations herein shall not be limited by any assertion or finding that the person or entity indemnified is liable by reason of non- delegable duty.
The defense and indemnities set forth herein shall not be limited by the insurance requirements set forth in the Contract.
The defense and indemnification requirements herein set forth shall extend to claims occurring after this Contract is terminated as well as while it is in force. 53 Packet Pg. 525 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) Indemnification of Adjacent Property Owners
In the event the Contractor enters any agreement with the owners of any adjacent property to enter upon or adjacent to such property for the purpose of performing this Contract, the Contractor shall fully indemnify, defend and save harmless such person, firm, or corporation, state or other governmental agency which owns or has any interest in the adjacent property. The form and content of the indemnification agreement shall be approved by the Agency prior to commencement of any work on or about such property. The Contractor also shall indemnify the Agency, its officers, officials, employees, agents, representatives, and volunteers a provided in the Contract. These provisions shall be in addition to any other requirements of the owners of adjacent property."
5- 7 SAFETY
5- 7. 1 Work Site Safety
5- 7. 1. 1 General
Add the following:
Accidents
The Contractor shall provide at the site, such equipment and medical facilities as are necessary to supply first aid service to anyone who may be injured in connection with the work.
The Contractor must promptly report in writing to the Engineer all incidents whatsoever arising out of, or in connection with, the performance of the work whether on, or adjacent to the site, which caused death, personal injury, or property damages, giving full details and statements of witnesses. In addition, if death or serious injuries or serious damages are caused, the incident shall be reported promptly by telephone or messenger to both the Engineer and owner, if other than Agency.
If any claim is made by anyone against the Contractor or any subcontractor on account of any accident, the Contractor shall promptly report the facts in writing to the Engineer, giving full details of the claim."
5- 7. 4 Hazardous Substances
Add the following paragraphs:
When applicable, the Contractor shall file with the Redding Fire Department and the Shasta County Department of Public Health, hazardous materials release response plans and inventories ( business plans) and Shasta County Department of Public Health fees for the prevention and mitigation of hazardous material releases in accordance with Chapter 6. 95 of the California Health and Safety Code.
Contractors, including subcontractors, shall not perform work on or around City of Redding Asbestos Cement Pipe ( ACP) infrastructure unless the Contractor has had and can provide appropriate documentation of approved ACP initial and refresher training in compliance of all federal, State and local laws, regulations and standards. 54 Packet Pg. 526 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) Training Requirements
No employee or contractor is permitted to handle or work on or around ACP without completing an approved training course on ACP."
SECTION 6 PROSECUTION AND PROGRESS
6- 1 CONSTRUCTION SCHEDULE AND COMMENCEMENT OF THE WORK 6- 1. 1 Construction Schedule
Add the following after the first paragraph:
A weekly construction schedule shall be furnished in writing, if required by the Engineer, one working day prior to the first working day of the week to which the schedule is pertinent. The weekly construction shall be in such form and in such detail as to accurately and clearly show the major type and location of the work to be performed during the work week. In addition, all requests for survey work required to be provided by the City shall be a part of this schedule." 6- 2 PROSECUTION OF THE WORK
Add the following paragraph:
Work Done by the Agency for the Contractor
The City will not perform any work for the Contractor except in emergency situations or as otherwise agreed to by the Engineer. The City will be reimbursed for any work done for the Contractor ( withheld from monies due the Contractor). This will include all costs ( direct straight time or overtime wages, all overhead, administration, engineering, vehicle, and equipment costs)."
6- 9 LIQUIDATED DAMAGES
Delete this section in its entirety and add the following:
Failure of the Contractor to complete the Work within the time allowed will result in damages being sustained by the Agency. Such damages are, and will continue to be, impracticable and extremely difficult to determine. For each consecutive calendar day in excess of the time specified, as adjusted in accordance with Subsection 6-4, for completion of the Work the Contractor shall pay to the Agency, or have withheld from monies due it, the sum of$ 1, 000.
Execution of the Contract shall constitute agreement by the Agency and Contractor that 1, 000 per day is the minimum value of the costs and actual damage caused by failure of the Contractor to complete the Work within the allotted time, that such sum is liquidated damages and shall not be construed as penalty, and that such sum may be deducted from payment due the Contractor if such delay occurs."
55 Packet Pg. 527 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) SECTION 7 MEASUREMENT AND PAYMENT
7- 2 LUMP SUM WORK
Add the following section:
Lump Sum Cost Schedule of Values
The Contractor shall furnish to the Engineer a schedule of values for each contract lump sum item of work described in this section.
The Contractor shall determine the quantities required to complete the work shown on the plans. The quantities and values shall be included in the schedule submitted to the Engineer for approval. The Contractor shall be responsible for the accuracy of the quantities and values used in the schedule submitted for approval. Any quantities shown on the plans or noted in these specifications are approximate and shall be considered as informational only.
No adjustment in compensation will be made in the contract lump sum prices paid for the various work items due to any differences between the quantities shown in the cost breakdown furnished by the Contractor, or the planned quantities, and the quantities required to complete the work as shown on the plans and as specified in these special provisions.
The sum of the amounts for the units of work listed in the cost break- down shall be equal to the contract lump sum price bid for the work. Overhead, profit, bond premium, temporary construction facilities, plant and other items shall be included in each individual unit listed in the cost break- down and shall not be listed separately.
The cost break- down shall be submitted to the Engineer for approval within 15 days after the contract has been approved. The cost break- down shall be approved, in writing, by the Engineer before any partial payment for the lump sum items of work will be made.
At the Engineer' s discretion the approved cost break- down schedule may be used to determine partial payments during the progress of the work and as the basis of calculating the adjustment in compensation for the item or items of work due to changes ordered by the Engineer. When an ordered change increases or decreases the quantities of an approved schedule, the adjustment in compensation may be determined at the Engineer' s discretion in the same manner specified for increases and decreases in the quantity of a contract item of work in accordance with Section 2, " Scope of the Work" of the Standard specifications and elsewhere in these special provisions."
7- 3 PAYMENT
7- 3. 1 General
Add the following paragraphs:
In accordance with Labor Code Section 3700, every contractor will be required to secure the payment of compensation to his or her employees.
Attention is directed to the provisions of Sections 10262 and 10262. 5 of the Public Contact Code and Section 7108. 5 of the Business and Professions Code concerning prompt payment to subcontractors.
56 Packet Pg. 528 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) The Contractor shall return all moneys withheld in retention for the subcontractor within 30 days after receiving payment for work satisfactorily completed, even if the other contract work is not completed and has not been accepted. This requirement shall not be construed to limit or impair any contractual, administrative, or judicial remedies otherwise available to the Contractor or subcontractor in the event of a dispute involving late payment or nonpayment by the Contractor or deficient subcontract performance or noncompliance by a subcontractor." Delete the last sentence of the eighth paragraph and substitute the following:
Prior to the expiration of 60 days from the date of completion, or as prescribed by law, the amount deducted from the final progress pay estimate and retained by the Agency will be paid to the Contractor, except 125 percent of such amounts as are required by law to be withheld by properly executed and filed notices to stop payment, or as may be authorized by the contract to be further retained. Upon settlement of all notices to stop payment, any remaining funds held by the Agency, less an amount for expenses incurred by the Agency in conjunction with the notice( s) to stop payment will be paid to the Contractor." Add the following paragraph:
Manufacturers' warranties and guarantees furnished for materials used in the work and instruction sheets and parts lists supplied with materials shall be delivered to the Engineer prior to acceptance of the project."
7- 3. 2 Partial and Final Payment
The first paragraph shall read:
The closure date for the purpose of making monthly progress payments shall be the last Friday of the month."
Delete the third paragraph and substitute the following:
From each progress payment, 5 percent will be deducted and retained by the Agency, and the remainder less the amount of all previous payments will be paid. Administrative deductions for missing documents including, but not limited to, as- builts, product warranties, operation and maintenance manuals, and bonds may be taken. Each administrative deductions withheld will be a minimum of$ 5, 000 and a maximum of$ 25, 000.
In accordance with Labor Code Section 1771. 5( b) 5, the Agency shall withhold contract payments when payroll records are delinquent or inadequate.
In accordance with Labor Code Section 1771. 5( b) 6, the Agency shall withhold contract payments equal to the amount of underpayment and applicable penalties when, after investigation, it is established that underpayment has occurred." Add the following after the last paragraph:
Final Pay Quantities
When an item of work is designated as ( F) or ( S- F) in the Engineer' s Estimate, the estimated quantity for that item of work shall be the final pay quantity, unless the dimensions of any 57 Packet Pg. 529 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) portion of that item are revised by the Engineer, or the item or any portion of the item is eliminated. If the dimensions of any portion of the item are revised, and the revisions result in an increase or decrease in the estimated quantity of that item of work, the final pay quantity for the item will be revised in the amount represented by the changes in the dimensions. If a final pay item is eliminated, the estimated quantity for the item will be eliminated. If a portion of a final pay item is eliminated, the final pay quantity will be revised in the amount represented by the eliminated portion of the item of work.
The estimated quantity for each item of work designated as ( F) or ( S- F) in the Engineer' s Estimate shall be considered as approximate only, and no guarantee is made that the quantity which can be determined by computations, based on the details and dimensions shown on the plans, will equal the estimated quantity. No allowance will be made in the event that the quantity based on computations does not equal the estimated quantity.
In case of discrepancy between the quantity shown in the Engineer' s Estimate for a final pay item and the quantity or summation of quantities for the same item shown on the plans, payment will be based on the quantity shown in the Engineer' s Estimate." 7- 3. 3 Delivered Materials
Add the following paragraph:
When an item of work is designated as ( P) the Agency will include in the progress payments 50 percent of the cost of materials delivered but not incorporated in the work when requested by the Contractor. Before these costs will be included, the Contractor must present to the Engineer, copies of his invoices.
7- 4 PAYMENT FOR EXTRA WORK
7- 4. 2 Basis for Establishing Costs
7- 4. 2. 1 Labor
The first paragraph is amended to read:
The cost of labor shall be the actual wages paid which shall include any employer payments to or on behalf of the workers for health and welfare, pension, vacation, and apprenticeship funds. To the actual wages paid will be added a labor surcharge set forth in the Department of Transportation publication entitled Labor Surcharge and Equipment Rental Rates found at the following web site.
http:/ lwww. dot. ea. qovlhq/ canstruc/ equipmnt. html
The rates are in effect on the date upon which the work is accomplished. The labor surcharge shall constitute full compensation for all payments imposed by State and Federal laws including, but not limited to, workers' compensation insurance, and liability insurance." 58 Packet Pg. 530 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) 7- 4.2.3Tool and Equipment Rental
Delete the second paragraph and add the following:
Regardless of ownership; the latest edition of the State of California Department of Transportation equipment rental rates shall be used to determine equipment rental costs." 7- 4. 3 Markup
Delete this section in its entirety and add the following:
a. Work by Contractor. The following percentages shall be added to the Contractor' s costs and shall constitute full payment for all overhead and profit.
Overhead costs shall include, but not be limited to such items as project superintendence, project managers, field and home office expenses.
1) abor 35%
2) Material 15%
3) Equipment Rental & Other Items 15%
4) Subcontractor Work 10% ( this markup may be applied a maximum of one time to the extra work bill)
b. Work by Subcontractor. When extra work is performed by a subcontractor, the following percentages shall be added to the subcontractor' s costs and shall constitute full payment for all overhead and profit.
Overhead costs shall include, but not be limited to such items as project superintendence, project managers, field and home office expenses.
1) Labor 35%
2) Material 15%
3) Equipment Rental & Other Items 15%
4) Second- Tier Subcontractor 10% ( this markup may be applied a maximum of one time to the extra work bill)
59 Packet Pg. 531 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) PART 2 MODIFICATIONS TO CONSTRUCTION MATERIALS
SECTION 200 ROCK MATERIA S
200- 2 UNTREATED BASE MATERIALS
200- 2. 2.2 Grading
Delete this paragraph and substitute the following:
The aggregate shall be uniformly graded and shall conform to the State of California Department of Transportation Standard Specifications Section 26 "Aggregate Base" grading requirements for Class 2 Aggregate Base, 3/ 4- inch ( 20 mm) maximum size." SECTION 203 BITUMINOUS MATERIALS
203- 6 ASPHALT CONCRETE
203- 6. 1 General
The first sentence of the first paragraph is amended to read:
mineral aggregate and up to 25 percent reclaimed asphalt pavement ( RAP..." Delete the second paragraph.
The third paragraph is amended to read:
Unless otherwise specified, the Contractor shall submit a mix design for '/ 2 inch, Type A Hot Mix Asphalt with PG 64- 10 that has been preapproved by the California Department of Transportation ( Caltrans) or is in compliance with the current Caltrans Standard Specifications."'
SECTION 207 GRAVITY PIPE
207- 1 NONREINFORCED CONCRETE PIPE
207- 1. 1 General
Add the following paragraph:
Nonreinforced concrete pipe shall be extra strength."
207- 2 REINFORCED CONCRETE PIPE ( RCP)
207- 2. 1 General
The second paragraph is amended to read:
The size, type, and strength class of the concrete pipe to be furnished shall be as shown on the Plans."
60 Packet Pg. 532 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) 207- 2. 9. 1 General
The last sentence is amended to read:
c) Acceptance of certification of compliance with these specifications and inspection of the completed pipe."
Add the following paragraph:
The basis for acceptance shall be by certification of compliance with these specifications and inspection of the completed pipe."
207- 15ABS SO ID WALL PIPE
207- 15. 1 General
The third sentence is modified to read:
Minimum wall thickness shall correspond with SDR 23. 5" 207- 17 PVC GRAVITY PIPE
Section 207- 17. 1 General
Modify Table 207- 17. 1 as follows:
Wall Thickness Min. SDR 26"
SECTION 210 PAINT AND PROTECTIVE COATINGS
210- 1 PAINT
210- 1. 5 Paint Systems
Add the following:
All components to be painted shall be painted as follows:
1. Preparation— Painting preparation shall be accomplished using an industrial strength, biodegradable cleaner to remove all dirt, grease, oil, and other contaminants.
Surfaces shall be thoroughly power washed with water to ensure all residues have been removed. Provide Devoe Devprep 88 or equal.
Aluminum surfaces to be painted shall be treated as described above, then treated with an etching wash such as Jasco Prep and Primer or equal.
Pre- painting preparation shall include removal of all paper signs, masking tape, scotch tape, and similar contaminates that exist on surfaces to be painted. 61 Packet Pg. 533 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project)
2. Primer — The primer shall be a low VOC, two component high performance, rust inhibitive epoxy coating. Primer thickness shall be 4- 8 mils, when dry, 6- 8 mils, when wet. Provide Devoe Devran 203 water borne epoxy primer or equal.
3. Finish Coat — The finish coat shall be a low VOC, two component high performance chemically- cured Aliphatic Urethane Gloss Enamel. Finish coat thickness shall be 2- 3 mils when dry, 2. 8- 4. 3 mils when wet. Provide Devoe Devthane 379H or equal.
The industrial cleaner, primer, and finish coat shall all be produced by the same manufacturer and shall be compatible and appropriate for the intended application.
Paint color shall be City of Redding light pole green. Color samples will be provided to the Contractor for color matching.
Five copies of the cleaner, etching wash, primer, and paint specifications including MSDS sheets, shall be submitted to the Engineer for review prior to the start of work.
All work of this item of work shall be done between the hours of 9 p. m. and 6 a. m.
The contract lump sum price paid for "Paint TrafFic Signal" at each location shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals and for doing all the work involved in painting all the traffic signal equipment at an intersection, complete in place, including preparing surFaces, cleanup, and all extra work and equipment needed to do this item of work at night as shown on the plans, as specified in the Standard Specifications and these special provisions, and as directed by the Engineer." SECTION 217 BEDDING AND BACKFILL MATERIALS
217- 2 TRENCH BACKFILL
217- 2. 2 Imported Trench Backfill
Add the following paragraph:
Backfill material shall be 3- inch ( 75 mm) maximum in size and shall be reasonably well graded. Any material proposed to be used that has 30 percent or more not passing the 3/ 4- inch ( 20 mm) sieve will be rejected."
62 Packet Pg. 534 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) PART 3 MODIFICATIONS TO CONSTRUCTION METHODS
SECTION 300 EARTHWORK
300- 2 UNCLASSIFIED EXCAVATION
300- 2. 2. 2 Wet Material
Replace in its entirety with the following:
If required excavated material is unsatisfactory for the specified use on the project solely because of high moisture content, the Contractor may either process the material to reduce the moisture content to an optimum condition, or to remove the material and replace it with suitable material. The cost of drying or removing and replacing the wet material shall be at the expense of the Contractor."
300- 2. 6 Surplus Material
The first sentence of the first paragraph is modified as follows:
no surplus excavated material may be disposed of within the right- of-way unless directed by the Engineer. Compaction shall be by wheel rolling as occurs during placement." 300- 2. 8 Measurement
Delete all paragraphs of this subsection and add the following:
There will be no measurement of material excavated from this site." Add the following paragraphs:
Payment shall be based on the Engineer' s estimate and is a Final ( F) Pay Item." 300- 2. 9 Payment
Delete the first sentence of the first paragraph and substitute the following:
Payment for all unclassified excavation shall be included in the unit prices paid for the various items of work done at the different locations."
300-4 UNC ASSIFIED FI
300-4. 1 General
Add this sentence to the first paragraph:
Embankment shall be designated as unclassified fill."
Add the following paragraphs:
The preparation, placing, compacting, and other procedures of fill materials ( topsoil Class A") shall be in conformance with applicable provisions of this section. 63 Packet Pg. 535 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) The fill material ( topsoil Class "A") shall be placed on the site as shown on the drawings. The extent of the placement quantities in the site shall be determined by the Engineer." 300- 4. 10 Payment
The first paragraph is amended to read:
Full compensation for unclassified fill shall be considered as included items involved and no further separate payment will be made therefor."
300- 5 BORROW EXCAVATION
300- 5. 2 Imported Borrow
The second paragraph is amended to read as follows:
The Contractor shall notify the Engineer sufficiently in advance of opening any borrow site so that adequate time will be allowed for testing the material."' 300- 5. 4 Measurement and Payment
Add the following paragraphs:
The quantity for measurement of imported borrow shall be that quantity remaining after deducting the calculated unclassified excavation quantity utilizing the cross sections provided in the plans.
Payment for imported borrow shall include full compensation for excavating, sloping, loading, stockpiling, hauling it to its final location, and doing all the work involved in unclassified fill construction."
After the removal of the existing concrete or unclassified excavation, the areas shall be prepared as outlined above, aggregate base material added where needed, and the entire area compacted by the use of vibratory plate-type equipment to the specified relative compaction."
SECTION 301 SUBGRADE PREPARATION, TREATED MATERIALS, AND PLACEMENT OF
BASE MATERIALS
301- 1 SUBGRADE PREPARATION
301- 1. 2 Preparation of Subgrade
Add the following paragraphs:
Preparation of subgrade shall include the cutting and trimming of existing AC surfaces to neat straight lines as delineated by the Engineer. It shall also include the excavation and removal of all unclassified excavation material and existing AC surfacing. 64 Packet Pg. 536 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) Existing AC removed may be incorporated into the embankment to be constructed provided it is smaller than six inches ( 150 mm) in its largest dimension and well distributed throughout the embankment material.
301- 1. 3 Relative Compaction
Delete the first paragraph and add the following paragraph:
The top six inches of subgrade material shall be compacted to a relative compaction of 95 percent, except subgrade under driveways and sidewalks shall be compacted to a relative compaction of 90 percent."
301- 1. 7 Payment
Add the following paragraph:
Payment for furnishing and placing additional aggregate base materials and the mechanical compaction of all areas shall be considered as included in the unit prices paid for the work involved, and no additional compensation will be allowed." 301- 2 UNTREATED BASE
301- 2. 1 General
Replace this paragraph in its entirety with the following:
Untreated base for pavement, curb, gutter, and similar types of improvements, shall be constructed of material as specified in subsection 200- 2. 2. 2 and as modified in these special provisions."
301- 2. 4 Measurement and Payment
The following sentence is added to the first paragraph:
Payment for furnishing and placing aggregate base shall be considered as included in the unit prices paid for concrete sidewalk, concrete curb, concrete curb and gutter, concrete alley and valley gutters, concrete curb ramps, complete in place, and no additional compensation will be allowed."
SECTION 302 ROADWAY SURFACING
302- 5 ASPHALT CONCRETE PAVEMENT
302- 5. 1 General
Add the following paragraph after the first paragraph:
The Contractor shall furnish and place all temporary striping and markings in accordance with the California MUTCD.
When asphaltic emulsion is used as a tack coat, asphalt concrete shall not be placed until the emulsified asphalt has cured."
65 Packet Pg. 537 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) 302- 5. 4 Tack Coat
Add the following sentence:
In the first and third paragraphs, the tack coat shall be Grade CSS- 1 h or SS- 1 emulsified asphalt."
302- 5. 9 Measurement and Payment
Add the following paragraph:
Payment for permanent resurfacing shall be considered to be included in the price bid for pipe and appurtenances or structures, complete in place, and no additional compensation will be allowed."
The second sentence of the first paragraph shall read:
Such price shall constitute full compensation for preparation of subgrade, apply tack coat if required, and placement of temporary striping and markings." SECTION 303 CONCRETE AND MASONRY CONSTRUCTION
303- 1 CONCRETE STRUCTURES
303- 1. 12 Payment
Add the following sentence to the second paragraph:
Payment for concrete structures shall be considered as included in the unit price bid for the various items to which the concrete is pertinent, and no additional compensation will be allowed."
303- 5 CONCRETE CURBS, WALKS, GUTTERS, CROSS GUTTERS, A EY
INTERSECTIONS, ACCESS RAMPS, AND DRIVEWAYS
303- 5. 1. 1 General
Delete the second sentence of the first paragraph and substitute the following:
Cement mortar shall not be used in finishing curbs."
The first sentence of the second paragraph shall read:
The minimum thickness of walks shall be 4 inches ( 100 mm) adjacent to vertical curb and the minimum thickness of walks shall be 6 inches ( 150 mm) adjacent to roll curb." 303- 5. 1. 2 Drainage Outlets through Curb
Add the following sentence to the last paragraph:
Curb drains shall be constructed using Schedule 40 galvanized steel pipe." 66 Packet Pg. 538 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) 303- 5. 1. 3 Driveway Entrances
Delete the first sentence of the second paragraph and substitute the following:
The fully depressed curb opening at driveway entrances shall be '/ z- inch ( 13 mm) plus or minus 1/ 8- inch ( 3 mm) above gutter flow line at the curb face." Delete the last sentence of the third paragraph and substitute the following:
At residential driveways, the thickness of the walk shall be 6 inches ( 150 mm) unless otherwise specified."
303- 5. 4.2 Expansion Joints
The first sentence of the second paragraph shall read:
One- half inch ( 1/ 2- inch) joints..."
Delete the first sentence of the third paragraph and substitute the following:
Expansion joint filler '/ 2- inch ( 13 mm) thick shall be placed in walk at the BC and EC of all walk returns, around all utility poles which may project into the concrete along the line of the work, at commercial driveways, and between the walk and all buildings or other structures at the right-of-way line or when required by the Engineer." 303- 5. 4. 3 Weakened Plane Joints
The second and third paragraphs are amended to read as follows:
intervals not exceeding 12 feet."
303- 5. 5. 2 Curb
Delete the last two sentences of the first paragraph and substitute the following:
Cement mortar shall not be used in finishing curb."
The last sentence of the second paragraph is amended to read:
The surface of the work shall be finished as prescribed; after which the name of the Contractor, together with the year in which the improvement is constructed, may be stamped therein to a depth of'/ 4- inch in letters not less than 3/4- inch high, at BC and EC of curb returns." 303- 5. 9 Measurement and Payment
Add the following paragraphs:
Full compensation for all required sawcutting, excavation, removal, and disposal of concrete rubble and asphalt concrete pavement, aggregate base placed under curbs, gutters, sidewalks, bus turnouts, and driveways, asphalt concrete tie-in paving and any other items of work necessary to construct curb, gutter, sidewalks, handicap ramps, and driveways shall be 67 Packet Pg. 539 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) considered as included in the unit prices paid for the various items to which the work is pertinent."
Delete the first paragraph and substitute the following:
Curb and gutter shall be measured continuous through driveways, handicap ramps, and curb returns. Curb and gutter shall be measured at the top face of curb. Unless otherwise specified elsewhere in these special provisions, curb and gutter shall be paid for at the linear foot price set forth in the bid documents. Local depressions at catch basins shall be included in the unit price paid for catch basins. Curb and gutter for bus turnouts and cross gutter spandrels shall be included in the unit price paid for bus turnouts and cross gutter." SECTION 3060PEN TRENCH CONDUIT CONSTRUCTION
306-4 SHORING AND BRACING
Add the following:
All excavations shall be shored per CAL- OSHA requirements.
Work in excavations over 60 inches ( 5 feet) in depth shall be in strict conformance with CALOSHA requirements.
In the event that the trenching operation exceeds 5 feet in depth, the Contractor shall be responsible for providing and installing trench shoring as required by CA- OSHA and the cost for such shoring shall be included in the price paid for" Trench Sheeting and Shoring" and no additional compensation will be allowed.
On Public Works' construction, it shall be understood that the Owner, Owner/Operator, etc., shall be considered the same as an employee or workman for determining conformance with the CAL- OSHA requirements."
306- 6 BEDDING
306- 6. 1 General
Delete the second sentence of the fourth paragraph and add the following:
If soft, spongy, unstable, or other similar material is encountered upon which the bedding material or pipe is to be placed, this unsuitable material shall be removed to a depth ordered by the Engineer and replaced with trench stabilization material suitably densified. The Engineer may also require an envelope of an approved filter fabric be installed around the stabilization material if it appears migration of adjacent materials into the stabilization material could be a problem. Addition of trench stabilization material so ordered will be paid for as specified in Section 7- 4 " Payment for Extra Work" in the General Provisions. The Contractor shall bear any additional expense for trench excavation, shoring, or dewatering. If the necessity for such trench stabilization material has been caused by an act or failure to act on the part of the Contractor, the Contractor shall bear the entire expense of the additional material."
68 Packet Pg. 540 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) 306- 8. 9 Pipeline Pressure Testing, Disinfection, and Commissioning 306- 8. 9. 1 General
Add the following sentence to the first paragraph:
All chlorination, flushing, and testing of new lines shall be accomplished prior to any tie-ins to existing water lines."
306- 8. 9. 2 Hydrostatic Pressure Test
Delete this section in its entirety and refer to the City of Redding Construction Standards Page 400. 50.
306-8. 9.4. 3 Potable Water System Disinfection Procedures Delete this section in its entirety and refer to the City of Redding Construction Standards Page 400. 50.
306- 12. 4 Jetted Trench Backfill
Replace this section with the following:
Jetting shall not be considered as a suitable method of compaction." 306- 13. 1 Temporary Resurfacing
Add the following paragraph:
Temporary resurfacing of trenches shall be completed at the end of each work day." 306- 15 Payment
306- 15. 1 General
In Item o), substitute " including" for" excluding" in reference to temporary resurfacing.
Add the following paragraphs:
All temporary and permanent striping, marking and markers, abandoning existing sewer( and laterals) and/ or water which includes filling the exposed end of the pipe with a minimum of 2 feet of concrete and ensuring that plug is watertight and capable of withstanding all internal and external pressures without leakage, and Class 200 ( DR14) C- 900 pipe ( as required), and couplers necessary to connect to existing sewer mains.
The contract price paid per lineal foot for " Sanitary Sewer ateral ( Reconnect)" shall include full compensation for furnishing all labor, material, tools, equipment, and incidentals, and for doing all the work involved in replacing a live sanitary sewer lateral, complete in place, including sawcutting existing paving, off-site disposal of concrete and asphalt rubble, existing pipe, trench spoils, excavating, dewatering, two-way lateral cleanout with cast iron traffic lid and precast concrete block ( where required), lateral pipe material, backfill and compaction, replacing curb, gutter, and sidewalk; connecting to the sanitary sewer main; and all necessary 69 Packet Pg. 541 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) coordination with City staff, as shown on the plans, as specified in the Standard Specifications and these special provisions, and as directed by the Engineer." 306- 15.9 Temporary Resurfacing
Replace this section with the following:
Payment for temporary resurfacing shall be considered to be included in the price bid for the various items of work and no additional compensation will be allowed." SECTION 314 TRAFFIC STRIPING, CURB AND PAVEMENT MARKINGS, AND PAVEMENT
MARKERS
314- 4 APPLICATION OF TRAFFIC STRIPING AND CURB AND PAVEMENT MARKINGS 314-4.4. 1 General
Replace this section with the following paragraphs:
All traffic striping and pavement markings shall be thermoplastic and Sections 84- 1 and 84- 2 of the Caltrans Standard Specifications, latest edition, are hereby made a part of these specifications as though fully contained herein, except that the minimum thickness of traffic stripes and pavement markings shall be as follows:
Traffic Stripes— 90 mil.
Pavement Markings — 120 mil.
When striping trails traffic stripe shall be 3- lineal-feet broken stripe with 9 lineal feet between each stripe.
Unless otherwise directed by the Engineer, all new traffic striping and pavement markings shall be as shown on the drawings. Lane width dimensions shall be from center- to- center of striping.
The Engineer shall have 72 hours to review and approve all cat tracking prior to application of striping and pavement markings."
314-4.4.5 Measurement
Replace the first paragraph with the following paragraphs:
Traffic stripes will be measured by the linear foot along the line of the traffic stripe without deduction for gaps in broken traffic stripes. A double traffic stripe, consisting of two 6- inchwide yellow stripes, will be measured as two traffic stripes.
Pavement markings will be measured by the square foot and will include all crosswalk bars, limit lines, arrows, words, and bike lane symbols.
Traffic stripes, pavement markings, and permanent pavement markers shall not be applied to new paved surfaces until a minimum of seven days curing time has elapsed." 70 Packet Pg. 542 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) 314-4.4-6 Payment
Add the following paragraph:
At work areas consisting only of" Replace Asphalt Concrete SurFacing," pavement markings and striping shall be replaced as directed by the Engineer. Payment for marking and striping will be in accordance with the bid schedule prices."
71 Packet Pg. 543 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) PART 4 EXISTING IMPROVEMENTS
SECTION 400 PROTECTION AND RESTORATION
400- 1 General
Add the following paragraph after the second paragraph:
The Contractor shall thoroughly inspect the street surface over which his equipment will move and only schedule that equipment and methods which will not cause damage to the existing surface. Repairs made necessary from noncompliance, shall be as directed by the Engineer, and the original appearance of the area shall weigh heavily in determining the extent of the repair."
Add the following paragraph after the third paragraph:
When the Contractor is required on private property, the Contractor shall furnish the City of Redding with a signed waiver notice from each of the property owners stating:
I hereby declare that the work performed on my property by the Contractor for the City of Redding has been satisfactorily cleaned up, and that I hereby waive any claim for damages to my property caused by said work."
SECTION 401 REMOVAL
401- 1 General
Add the following paragraphs:
In the event the Contractor proposes to dispose of concrete, asphalt, or other materials at a site other than an approved landfill, the Contractor shall obtain written permission from the Engineer of the location of the disposal site and provide the City with a completed Supplement Disposal Site Agreement" included in these specifications.
It shall be the responsibility of the Contractor to remove and dispose of all excess material and concrete rubble from the job site prior to the end of each work day unless otherwise approved by the Engineer.
The cost of removing and disposing of the material from the sites shall be considered as included in the unit prices paid for the work, and no additional compensation will be allowed therefor."
401- 2 Asphalt Concrete Pavement
The second sentence of the first paragraph is amended to read:
Sawcutting of edges is required when shown on the plans or directed by the Engineer." 72 Packet Pg. 544 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) SECTION 402 UTILITIES
402- 1 Location
402- 1. 1 General
Replace the last sentence of paragraph 3 with the following:
The Contractor shall provide the subsurface installation location data to the Engineer ten 10) Working Days prior to any scheduled excavation."
73 Packet Pg. 545 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) PART 6 TEMPORARY TRAFFIC CONTROL
SECTION 600ACCESS
600- 1 General
Add the following paragraphs after the second paragraph:
The Contractor shall provide traffic control during all construction survey staking to be performed by City staff."
The Contractor shall designate a person whose sole responsibility is to manage the coordination of all traffic control, the traffic control plan, public notification, automobile removal, and other activities necessary to minimize the inconvenience to the public. The Contractor shall provide a sufficient number of workers to assist the designated person with coordination of all traffic control, traffic control plan, public notification, automobile removal, and other activities necessary to minimize the inconvenience to the public. The designated person shall be available to the Engineer, inspectors, and the public for the duration of the contract through the use of a cellular phone. The phone number for the designated person shall be listed on all notifications for coordinating, submitting, making changes to, submitting proposed revisions to, and maintaining the traffic control plan and implementing all traffic control measures."
Street Closures, Detours, Barricades
The Contractor shall, 72 hours prior to the beginning of any work requiring lane closures, provide changeable message boards at each end of the work area warning the public of possible traffic delays.
Full compensation for providing and maintaining message boards shall be considered as included in the contract lump sum price paid for traffic control and no further compensation will be allowed therefor.
The Contractor shall, 24- 48 hours prior to the beginning of trenching operations or paving, post and maintain, on all streets that are to be worked upon, approved " No parking - Tow Away" signs at 100- feet intervals. These signs shall also state the day of the week and hours of no parking. The Contractor shall be responsible to arrange for autos to be moved from the residences/ businesses, by a towing firm having a City of Redding business license, prior to start of the day' s work. Direct charges from the towing firm, for vehicle towing, will be paid for by the City in accordance with " Greenbook" Section 3- 3 Extra Work. No compensation will be made for delays or the Contractors efforts caused by the movement of autos from the work area.
A copy of each notice shall be submitted to the Engineer for review and approval a minimum of five working days before a planned disruption.
The Contractor shall submit traffic control plans for review, revision, and/ or approval by the Engineer. The Contractor shall allow a minimum of five ( 5) working days for review and shall not begin work until plans are approved. The control measures shall be in conformance with the California Manual of Uniform Traffic Control Devices ( CA- MUTCD). The Engineer shall reserve the right to stop any construction activity from proceeding if the work involves traffic 74 Packet Pg. 546 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) detours and/ or controls that have not been previously approved or are not in conformance with the approved plan. The Contractor shall not be allowed to claim damages for delay arising from work stoppages by the Engineer in cases involving unauthorized or improper traffic control regulations.
Maintaining Traffic
The Contractor shall so conduct operations as to offer the least possible obstruction and inconvenience to the public and shall have under construction no greater length or amount of work than can be prosecuted properly with due regard to the rights of the public. All public traffic shall be permitted to pass through areas of work not addressed by the approved traffic control plan with as little inconvenience and delay as possible.
At areas of work not addressed by the approved traffic control plan a minimum of one traffic lane, not less than 12-feet wide, shall be open for use by public traffic. When construction activities are not actively in progress, all traffic lanes shall be open to public traffic. During construction operations, a road may be closed and public traffic stopped for a period not to exceed fifteen minutes. After each closure, all accumulated traffic shall be allowed to pass through the work before another closure is made.
Existing traffic signals and street lighting shall be kept in operation for the benefit of public traffic during progress of the work.
The Contractor shall inform all businesses and abutting property owners, within and immediately adjacent to the project limits, about impending work that will disrupt utility service, traffic flow, or impede access to their establishments. Notification shall be made in writing, in a form acceptable to the Engineer, by the Contractor at least two days prior to start of such work.
Full compensation for conforming to the requirements in this Section shall be considered as included in the lump sum price paid for "Traffic Control" and no additional compensation will be allowed therefor.
Traffic Control System for Lane Closure
A traffic control system shall consist of closing traffic lanes in conformance with the provisions in Section 12- 3, " Traffic Handling Equipment and Devices," of the California Department of Transportation Standard Specifications, dated 2015 and the provisions under " Maintaining TrafFic"" of these special provisions.
The provisions in this section will not relieve the Contractor from the responsibility to provide additional devices or take measures as may be necessary to comply with the provisions in Section 7- 10, " Public Convenience and Safety," of the Standard Specifications.
If components in the traffic control system are displaced or cease to operate or function as specified, from any cause, during the progress of the work, the Contractor shall immediately repair the components to the original condition or replace the components and shall restore the components to the original location.
The maximum length of any work shift shall be limited to 12 hours, from 6 p. m. to 6 a. m.
Traffic cues created by the work shall not affect the operation of any adjacent traffic signal. 75 Packet Pg. 547 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) Lane closures shall be made for work periods only. At the end of each work period, components of the traffic control system shall be removed from the traveled way and shoulder.
If a lane or road closure is not reopened to public traffic by the specified time, the Contractor shall pay to the Agency, or have withheld from moneys due it, the sum of$ 200 per each 20 minutes. After any such delay, the Contractor shall suspend all work in accordance with Greenbook Section 6-3, Suspension of Work, until the Engineer has reviewed and approved a work plan submitted by the Contractor showing that future ciosures will be reopened to public traffic by the specified time. The Engineer will have two working days to approve or reject each work plan submittal. The Contractor shall not be entitled to any compensation for costs incurred, or damages resulting from, work suspension as a result of late reopening of lane closures.
One-way traffic shall be controlled through the project in conformance with the Manual of Uniform Traffic Control Devices ( MUTCD) and these special provisions.
The contract lump sum price paid for traffic control shall include full compensation for furnishing all labor ( including flagging costs), materials ( including signs), tools, equipment, and incidentals, and for doing all the work involved in placing, removing, storing, maintaining, moving to new locations, replacing, and disposing of the components of the traffic control system and all public notification and towing coordination, as shown on the plans, as specified in the California Department of Transportation Standard Specifications, dated 2015, these special provisions, and as directed by the Engineer.
SECTION 601 TEMPORARY TRAFFIC CONTROL FOR CONSTRUCTION AND
MAINTENANCE WORK ZONES
601- 2 Temporary Traffic Control Plan ( TTCP)
Add the following paragraphs:
Submittals for TTCP shall be consistent with the City for Redding' s " Guideline for Temporary Traffic Control Plan ( TTCP) Development ( Engineering Division Forms and Handauts I Cit r of Reddinq.)
The Contractor shall submit traffic control plans for review, revision, and/ or approval by the Engineer. The Contractor shall allow a minimum of five ( 5) working days for review and shall not begin work until plans are approved. The control measures shall be in conformance with the California Manual of Uniform Traffic Control Devices ( CA- MUTCD). The Engineer shall reserve the right to stop any construction activity from proceeding if the work involves traffic detours and/ or controls that have not been previously approved or are not in conformance with the approved plan. The Contractor shall not be allowed to claim damages for delay arising from work stoppages by the Engineer in cases involving unauthorized or improper traffic Control regulations."
76 Packet Pg. 548 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project) 601- 2. 2 Payment
Add the following paragraph:
The contract lump sum price paid for " Traffic Control" shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals and for doing all the work involved in traffic control, complete in place, as shown on the plans, as specified in the Standard Specifications and these special provisions, and as directed by the Engineer." 77 Packet Pg. 549 Attachment: Previous Staff Report (4.11(c)--Accept BN No. 5402 Replace AC Surfacing 2023 Project)
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following actions relative to Bid Schedule No. 5452 (Job No. 2663), City of Redding Churn Creek Lift Station Rehabilitation Project:
(1) Award to SnL Group, Inc., in the amount of $562,600; (2) Approve an additional $80,000 to cover the cost of administration and inspection fees; (3) Approve $25,000 for project development costs;
(4) Approve $57,000 to provide construction contingency funding; (5) Authorize the City Manager to approve additional increases in either the construction management or construction contingency amounts up to a total of $50,000; and (6) Find that the Project is categorically exempt from review under the California Environmental Quality Act, pursuant to Section 15301 - Existing Facilities, 15302- Replacement or Reconstruction, and 15303 - New Construction or Conversion of Small Structures.
Fiscal Impact
The Churn Creek Lift Station Rehabilitation Project (Project) is being funded by the Wastewater Utility. The Wastewater Utility has sufficient budget for this project and its funding will not impact other activities or projects.
Cost Summary
Item Estimated
Project Development Costs $25,000
Construction Contract + Contingency $619,600
Contract Administration, Inspection, Testing $80,000
Additional City Manager Authority $50,000
Total Project Costs $774,600
MEETING DATE: April 2, 2024
ITEM NO. 4.11(d)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(d)--Award Bid Negotiation No. 5452 (Job Order No. 2663) Churn Creek Lift Station Rehabilitation Project
Michael Webb, Public Works
Director
Packet Pg. 550
Report to Redding City Council March 26, 2024
Re: 4.11(d)--Award BN No. 5452 Churn Creek Lift Station Rehabilitation Page 2 Project cost components are estimates and some shifting of the project development, construction management, and construction contingency funds may be necessary to balance the project within the approved budget.
Alternative Action
City Council may choose not to award the bid for the project and provide staff with alternate direction. If the project is not awarded, then the service life of the City of Redding’s (City) Churn Creek Lift Station could be reduced, decreasing reliability for City customers and increasing potential risk of sanitary sewer overflows into Churn Creek.
Background/Analysis
The City currently owns and operates 18 lift stations within its wastewater collection system, including the Churn Creek Lift Station (Station). The station is located on the southwest side of Shasta View Drive and the Highway 44 overpass, between Highway 44 and Churn Creek Road, as shown in the attached location map. The station has capacity for 14.4 million gallons per day (MGD) and includes five submersible pumps located in a concrete wet well, dual force mains (20” and 16” diameter), vaults for force main maintenance and valves, an emergency standby generator, and a control building.
The station is in decent condition overall and it is expected to have adequate capacity for the foreseeable future, but there are several issues and deficiencies at that station that need to be addressed to extend the service life of the station and meet operation and maintenance needs, including:
• The existing wet well liner is failing and exposing concrete to corrosive gasses; • Two influent slide gates have exceeded their service lives and are difficult to operate; • Pump guide rails separate and make pump removal and installation difficult; • Air valves on the force mains have failed, exposing the station to potential surge damage;
• Service vaults at the station do not have drains and regularly fill with rain water; and • The station’s force main discharge structure is severely corroded.
This project will include rehabilitation of the station to address the issues and deficiencies listed above, including coating/lining the wet well interior with epoxy, replacing the influent slide gates, rehabilitating and securing the pump guide rail systems, installing combination air valves on the two force mains, installing drain outlets and piping from the vaults, and replacing the force main discharge structure with a new polymer concrete corrosion resistant structure.
Attached is a tabulation of bids received and opened on March 12, 2024, for construction of the project. The low bid in the amount of $562,600 was received from SnL Group, Inc., of Redding, California. The engineer's estimate was $457,347. Total project development costs for this project are estimated to be $25,000. Project development costs include engineering and environmental for the project.
Packet Pg. 551
Report to Redding City Council March 26, 2024
Re: 4.11(d)--Award BN No. 5452 Churn Creek Lift Station Rehabilitation Page 3 Environmental Review
Staff has determined that the project is categorically exempt from environmental review under California Environmental Quality Act Guidelines, pursuant to Sections 15301 - Existing Facilities, 15302 – Replacement or Reconstruction, and 15303 - New Construction or Conversion of Small Structures. Class 1 exemptions include the minor alteration of existing public structures and facilities. Class 2 exemptions consists of replacement or reconstruction where the new structure will be located on the same site and will have substantially the same purpose and capacity. Class 3 exemptions consist of construction and location of new small facilities and equipment, or conversion of existing structures. The existing wastewater facility will be rehabilitated in order to provide reliable service that meets public health and safety standards. The project will be located on City property and will result in no expansion of use.
The action area does not have significant values for wildlife habitat or other environmental resources and the project has no potential to have a significant effect on the environment.
Council Priority/City Manager Goals
This agenda item is a routine operational item.
Attachments
^Location Map
^Bid Tabulation
^Notice of Exemption
Packet Pg. 552
Packet Pg. 553
Attachment: ^Location Map (4.11(d)--Award BN No. 5452 Churn Creek Lift Station Rehabilitation) BID TABULATION FOR:
Churn Creek Lift Station Rehabilitation
ENGINEER'S EST RTA Construction, Inc AVERAGES
3/12/2024 UNIT UNIT UNIT UNIT
ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE 1 Water Pollution Control LS 1 $5,000.00 $5,000.00 $600.00 $600.00 $4,000.00 $4,000.00 $2,300.00 2 Trench Sheeting & Shoring LS 1 $5,000.00 $5,000.00 $6,000.00 $6,000.00 $5,000.00 $5,000.00 $5,500.00 3 Lift Station Rehabilitation LS 1 $447,347.00 $447,347.00 $556,000.00 $556,000.00 $670,000.00 $670,000.00 $613,000.00 Average Bid
TOTAL - CONTRACT ITEMS $457,347.00 $562,600.00 $679,000.00 $620,800.00 Bid Schedule No.: 5452
SnL Group, Inc
Packet Pg. 554 Attachment: ^Bid Tabulation (4.11(d)--Award BN No. 5452 Churn Creek Lift Station Rehabilitation) Packet Pg. 555
Attachment: ^Notice of Exemption (4.11(d)--Award BN No. 5452 Churn Creek Lift Station Rehabilitation)
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Accept Bid Schedule No. 5366 (Job No. 2701), Cape Seal 2023 Project, awarded to VSS International, Inc., as satisfactorily complete, with a final cost of $2,388,552.75.
Fiscal Impact
Streets Division funding in the amount of $2,000,000 as well as American Rescue Plan Act funding in the amount of $1,000,000 was approved for this project for Fiscal Year 2022-23. The total project cost, including surveying, design, bidding, construction, field engineering, inspection, and contract administration, is $2,388,552.75.
Alternative Action
The City Council (Council) may choose not to accept the project as satisfactorily complete, and advise staff on how to proceed.
Background
VSS International, Inc., has completed all items of work on the Cape Seal 2023 Project as of November 10, 2023, which was within the contract time frame. Subsequently, the Public Works Department filed a notice of completion with Shasta County. The project warranty period expires one year from the completion date.
At its meeting of June 20, 2023, the Council awarded a construction contract to VSS International, Inc., of West Sacramento, for $2,167,000 and approved a $220,000 construction contingency fund. Also authorized was $225,000 for contract administration and construction inspection fees and $44,000 for project development costs. The City Manager was authorized to approve additional increases in either the construction management or construction contingency amounts up to a total of $15,000, for a total authorized amount of $2,671,000. Project MEETING DATE: April 2, 2024
ITEM NO. 4.11(e)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(e)--Accept Bid Schedule No. 5366, Cape Seal 2023 Project Michael Webb, Public Works
Director
Packet Pg. 556
Report to Redding City Council March 26, 2024
Re: 4.11(e)--Accept Bid Schedule No. 5366, Cape Seal 2023 Project Page 2 development costs include engineering, environmental, and consultant services. During construction, there was one change order which reduced striping quantities due to adjustments in the field resulting in a credit of ($2,599.25) leaving a balance of $222,599.25 in the contingency fund. The final project cost was $2,388,552.75.
The project involved the placement of approximately 254,000 square yards of surface treatment in north and northeast Redding neighborhoods, as shown on the attached map. Cape Seal projects have been part of the City of Redding pavement preservation program since 2008. This is a twolayer system, in which a micro-surfacing material is placed over a rejuvenating scrub seal or rubberized seal (a.k.a. chip seal).
Cost Summary
Awarded Amounts Actual Cost
Project Development Costs $44,000.00 $44,000.00
Construction Contract +
Contingency $2,387,000.00
Construction Contract +
Contract Change Orders $2,164,400.75
Contract Administration &
Inspection $225,000.00 $180,152.00
Additional City Manager
Authority $15,000.00 $0.00
Total $2,671,000.00 $2,388,552.75
Environmental Review
This action is not a project as defined by the California Environmental Quality Act (CEQA). On June 20, 2023, the Council determined that the Cape Seal 2023 Project is categorically exempt from review under CEQA, pursuant to Section 15301(c) – Existing Facilities. No further action is required.
Council Priority/City Manager Goals
This agenda item is a routine operational item.
Attachments
^Location Map
Previous Staff Report
Packet Pg. 557
Packet Pg. 558 Attachment: ^Location Map (4.11(e)--Accept Bid Schedule No. 5366, Cape Seal 2023 Project)
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following actions relative to Bid Schedule No. 5366 (Job No. 2701), Cape Seal 2023 (Project):
(1) Award to VSS International, Inc. in the amount of $2,167,000; (2) Approve an additional $225,000 to cover the cost of contract administration and inspection fees;
(3) Approve $220,000 to provide construction contingency funding; (4) Approve $44,000 for project development costs;
(5) Authorize the City Manager to approve additional increases, in either the construction management or construction contingency amounts, up to a total of $15,000; and (6) Find that the Project is categorically exempt from review under the California Environmental Quality Act, pursuant to Section 15301(c) – Existing Facilities.
Fiscal Impact
The Project includes $1,000,000 in American Rescue Plan Act funding with the balance being funded by the Streets Division which are included in its approved Fiscal Year 2022-23 budget.
Cost Summary
Item Estimated
Project Development Costs $ 44,000
Construction Contract + Contingency $ 2,387,000
Contract Administration, Inspection, Testing $ 225,000
Additional City Manager Authority $ 15,000
Total Project Costs $ 2,671,000
Project Budget $ 3,000,000
Project cost components are estimates and some shifting of the project development, construction management, and construction contingency funds may be necessary to balance the MEETING DATE: June 20, 2023
ITEM NO. 4.11(e)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11.(e)--Award Bid Schedule No. 5366, Cape Seal 2023 Chuck Aukland, Public
Works Director
Packet Pg. 559 Attachment: Previous Staff Report (4.11(e)--Accept Bid Schedule No. 5366, Cape Seal 2023 Project) Report to Redding City Council June 9, 2023
Re: 4.11(e)--Award Bid Schedule No. 5366, Cape Seal 2023 Page 2 project within the approved budget.
Alternative Action
The City Council may choose to not award the project, in which case, the streets will continue to deteriorate and require roadway reconstruction.
Background/Analysis
CAPE seal roadway surface treatments extend the life of worn pavements by combining a chip seal with slurry seal treatments. The City of Redding has utilized this method to successfully preserve residential streets since 2008. This project includes the pavement preservation treatment in various neighborhoods in Redding (see attached map).
Attached is a tabulation of the three bids opened on May 25, 2023. The low bid in the amount of $2,167,000 was received from VSS International, Inc., of West Sacramento, California. The engineer’s estimate was $2,230,362. Total project development costs for this project are estimated to be $44,000. Project development costs include engineering, environmental, and consultant services (design and construction support).
Environmental Review
Staff has determined that the project qualifies as categorically exempt from environmental review under the California Environmental Quality Act Guidelines, pursuant to Section 15301 (c) – Existing Facilities. Class 1 exemptions include the operation, repair, maintenance, or minor alteration of existing public facilities. The project will extend the life of the existing pavement and will not result in expansion of use. The project has been reviewed for sensitive resources and will not have a significant effect on biological or cultural resources such as threatened or endangered species or their habitats, sensitive vegetation communities, tribal lands, or tribal cultural resources. The project has no potential to have a significant effect on the environment.
Council Priority/City Manager Goals
This agenda item is a routine operational item.
Attachments
^Bid Tab
^Location Map
*NOE
Packet Pg. 560 Attachment: Previous Staff Report (4.11(e)--Accept Bid Schedule No. 5366, Cape Seal 2023 Project)
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Approve and authorize the following:
(1) Approve the Fourth Amendment to Consulting and Professional Services Contract (C8146) with Stantec Consulting, Inc., for a total not to exceed fee of $698,455.10, an increase of $428,946.85, for environmental services for the Old Oregon Trail Safety Improvement Project;
(2) Authorize the Mayor to execute the Amendment; and
(3) Authorize the City Manager to execute additional contract amendments up to $70,000.
Fiscal Impact
The project is grant funded through the Federal Highway Safety Improvement Program (HSIP).
The federal grant funding component is fixed at roughly $2.6 million. The City of Reding’s (City) share of the project, roughly $2.2 million, is required to complete the project and is funded by the Streets Division. There is a sufficient amount of funding budgeted for the project to fulfill the contract.
Alternative Action
The City Council (Council) may choose not to authorize the amendment and provide staff with alternate direction. This alternative would delay or eliminate construction of the improvements and jeopardize federal funding.
MEETING DATE: April 2, 2024
ITEM NO. 4.11(f)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(f)--Fourth Amendment to the Old Oregon Trail Safety Improvement Project Consultant Services Agreement
Michael Webb, Public Works
Director
Packet Pg. 561
Report to Redding City Council March 26, 2024
Re: 4.11(f)--Amendment to C-8146 Old Oregon Trail Safety Improvement Page 2 Background/Analysis
At its regular meeting on October 7, 2014, the Council accepted the Federal HSIP funds for safety improvements along Old Oregon Trail. The original project proposed to construct two 12- foot travel lanes with 6-foot paved bike lane/shoulders from Midland Drive to Bear Mountain Road. This section of roadway does not have paved shoulder for bicycles, pedestrians, vehicle recovery, or emergency parking. The narrow roadway has numerous horizontal curve sections and an accident rate that is more than three times the statewide average for similar roads.
In 2016 an environmental services contract was executed with Stantec Consulting Services, Inc.
During the course of environmental field studies, it was determined that the roadway bisects an archaeological site. In an effort to avoid the archaeological site, the City and the HSIP Committee shortened the project limits, and added a curve realignment south of La Crescenta Drive near the Tierra Oaks subdivision. The revised project limits extend from Paso Robles Avenue to Bear Mountain Road.
In October 2018 sub-surface testing revealed additional archaeological resources within the revised project limits. Due to the discovery of new resources, it was determined that the project would require additional sub-surface testing, laboratory analysis, Tribal consultation, Native American monitoring, and report preparation. This information was presented to the HSIP Committee in March 2019, resulting in the approval of an additional $600,000 in HSIP funds and additional time to deliver the project.
After the approval of additional HSIP funds, the City sought a Cost Effectiveness/Public Interest Finding (PIF) from the California Department of Transportation (Caltrans) District 2, Office of Local Assistance, who provides oversight for the use of federal transportation funds. The PIF requested the use of a non-competitive negotiated consultant contract with Stantec Consulting Services, Inc., in order to provide consistency in the Tribal consultation, consistency in the environmental studies, and to reduce the delay associated with a competitive Request for Proposals (RFP) process. Caltrans approved the PIF, allowing the City to contract directly with Stantec Consulting Services, Inc.
On July 16, 2019, Council awarded a Sole Source procurement to Stantec Consulting Services, Inc., authorized the Mayor to execute a Consultant Services Agreement for a not-to-exceed fee of $225,559.85, and authorized the City Manager to approve contract amendments in an amount not to exceed $100,000. Stantec Consulting, Inc., was able to proceed and has completed the Phase II cultural studies, lab work, historic evaluation, tribal consultation, and report preparation.
The project will soon proceed to the construction phase and as required by Caltrans, the federal lead agency, both archaeological and tribal monitoring will be required to avoid potential impacts to sensitive resources. The Amendment also includes the cost of laboratory analysis, recordation, and reporting for resources that may be encountered during construction.
The total combined project cost for the Old Oregon Trail Safety Improvement Project is expected to be in the $4.8 million-dollar range including design; environmental clearance and permitting; right-of-way; construction, including contingencies; and construction management. Due to the complex nature of this project, staff recommends the approval of an additional $70,000 in contingency reserve for the contract. If this reserve needs to be utilized, a contract amendment would be negotiated with the consultant and executed with approval of the City Manager.
Packet Pg. 562
Report to Redding City Council March 26, 2024
Re: 4.11(f)--Amendment to C-8146 Old Oregon Trail Safety Improvement Page 3 Environmental Review
On January 21, 2022, Caltrans approved a Categorical Exclusion under Title 23 CFR 771.117(c):
activity (c)(26), thereby satisfying the requirements of the National Environmental Policy Act.
On February 15, 2022, Council adopted the Mitigated Negative Declaration and Mitigation Monitoring Program, and approved the Old Oregon Trail Safety Improvement Project, thereby satisfying the requirements of the California Environmental Quality Act. No further action is required.
Council Priority/City Manager Goals
This is a routine operational item.
Attachments
^Location Map
^Fourth Amendment to C-8146 Old Oregon Trail
Previous Staff Report 10-7-2014
Previous Staff Report 7-16-2019
Previous Staff Report 2-15-2022
Packet Pg. 563
ALICIA PKWY
PASO ROBLES AVE
GLIDE WAY
SUNBEAM CIR
PEAR LN
YANOT DR
MOODY CREEK DR
VERNITA DR MITCHELLINDA DR
PALA MESA CIR
MIDLAND DR
COVEY RD
PALERMO CT
RAINTREE LN
SAN VINCENTE DR
LA CRESCENTA DR
RHONDA LN
BELLETERRE DR
FIVE G'S LN
MELONBANK DR
HIDEAWAY DR BOX 3 RANCH RD
LOWRY LN
ESCADA CT
AUTUMN OAKS LN
MORNING DOVE LN
CANPOM CT
OASIS BLVD
FRONTIER RD
AKRICH ST
OLD OREGON TRL PASO ROBLES AVE
MTG. DATE:
ITEM:
ATTACHMENT:
LOCATION MAP GIS DIVISION
INFORMATION TECHNOLOGY DEPARTMENT
DATE PRODUCED: - 0 200 400 Feet
DECEMBER 15, 2021 OLD OREGON TRAIL SAFETY IMPROVEMENT
CITY OF REDDING
CITY LIMIT
P:\Environmental Management\ProProjects\OldOregonTrailSafetyProject.aprx Packet Pg. 564 Attachment: ^Location Map (4.11(f)--Amendment to C-8146 Old Oregon Trail Safety Improvement) Packet Pg. 565
Attachment: ^Fourth Amendment to C-8146 Old Oregon Trail (4.11(f)--Amendment to C-8146 Old Oregon Trail Safety Improvement) Packet Pg. 566
Attachment: ^Fourth Amendment to C-8146 Old Oregon Trail (4.11(f)--Amendment to C-8146 Old Oregon Trail Safety Improvement) Packet Pg. 567
Attachment: ^Fourth Amendment to C-8146 Old Oregon Trail (4.11(f)--Amendment to C-8146 Old Oregon Trail Safety Improvement) Packet Pg. 568
Attachment: ^Fourth Amendment to C-8146 Old Oregon Trail (4.11(f)--Amendment to C-8146 Old Oregon Trail Safety Improvement) Packet Pg. 569
Attachment: ^Fourth Amendment to C-8146 Old Oregon Trail (4.11(f)--Amendment to C-8146 Old Oregon Trail Safety Improvement) Packet Pg. 570
Attachment: ^Fourth Amendment to C-8146 Old Oregon Trail (4.11(f)--Amendment to C-8146 Old Oregon Trail Safety Improvement) Packet Pg. 571
Attachment: ^Fourth Amendment to C-8146 Old Oregon Trail (4.11(f)--Amendment to C-8146 Old Oregon Trail Safety Improvement) Packet Pg. 572
Attachment: ^Fourth Amendment to C-8146 Old Oregon Trail (4.11(f)--Amendment to C-8146 Old Oregon Trail Safety Improvement) Packet Pg. 573
Attachment: ^Fourth Amendment to C-8146 Old Oregon Trail (4.11(f)--Amendment to C-8146 Old Oregon Trail Safety Improvement) Packet Pg. 574
Attachment: ^Fourth Amendment to C-8146 Old Oregon Trail (4.11(f)--Amendment to C-8146 Old Oregon Trail Safety Improvement) Packet Pg. 575
Attachment: ^Fourth Amendment to C-8146 Old Oregon Trail (4.11(f)--Amendment to C-8146 Old Oregon Trail Safety Improvement) Packet Pg. 576
Attachment: ^Fourth Amendment to C-8146 Old Oregon Trail (4.11(f)--Amendment to C-8146 Old Oregon Trail Safety Improvement) Packet Pg. 577
Attachment: ^Fourth Amendment to C-8146 Old Oregon Trail (4.11(f)--Amendment to C-8146 Old Oregon Trail Safety Improvement) Packet Pg. 578
Attachment: ^Fourth Amendment to C-8146 Old Oregon Trail (4.11(f)--Amendment to C-8146 Old Oregon Trail Safety Improvement) Packet Pg. 579
Attachment: ^Fourth Amendment to C-8146 Old Oregon Trail (4.11(f)--Amendment to C-8146 Old Oregon Trail Safety Improvement) Packet Pg. 580
Attachment: ^Fourth Amendment to C-8146 Old Oregon Trail (4.11(f)--Amendment to C-8146 Old Oregon Trail Safety Improvement) Packet Pg. 581
Attachment: ^Fourth Amendment to C-8146 Old Oregon Trail (4.11(f)--Amendment to C-8146 Old Oregon Trail Safety Improvement)
CITY OF REDDING
REPORT TO REDDING CITY COUNCIL
Recommendation:
Accept Federal Highway Safety Improvement Program (HSIP) federal funds for safety improvements along Old Oregon Trail and adopt resolution approving the 33rd Amendment to City Budget Resolution No. 2013-061 appropriating $1,888,300 for safety improvements along Old Oregon Trail for Fiscal Year 2014-15.
Background
The HSIP program is a federal program that funds transportation-related safety projects. Typical project types include intersection improvements, shoulder widening for improved clear recovery, sight distance improvements, and bicycle and pedestrian improvements. At its meeting on July 16, 2013, the City Council directed staff to apply for federal funds from the HSIP for a project to construct safety improvements along Old Oregon Trail. The project was selected and awarded the grant funding. The HSIP funds have been programed through the California Department of Transportation (Caltrans) into the 2014 Federal Statewide Transportation Improvement Program.
The attached budget resolution is necessary to make funds available so that staff can begin working on the project.
The project proposes to construct six-foot-wide shoulders along both sides of Old Oregon Trail near Paso Robles to Bear Mountain Road. This section of roadway does not have a paved shoulder for vehicle recovery and emergency parking, particularly through numerous horizontal curve sections where many run-off-the-road collisions have occurred. The paved shoulder will provide additional safety and recovery area. In addition, the widening may be designed in such a manner as to flatten some of the horizontal curves to straighten the roadway and provide better sight distance. Further, the wider paved shoulders will allow for improved bicycle travel in the area.
MEETING DATE: October 7, 2014
ITEM NO. 4.11(e)
[B-130-070/G-100-070/S-070-100]
FROM:
SUBJECT: 4.11(e)--Federal Highway Safety Improvement Program Funding for Improvements on Old Oregon Trail
***APPROVED BY***
Department Director: City Manager:
Brian Crane, Public Works
Director
Packet Pg. 582 Attachment: Previous Staff Report 10-7-2014 (4.11(f)--Amendment to C-8146 Old Oregon Trail Safety Improvement) Report to Redding City Council September 30, 2014
Re: 4.11(e)--Resolution appropriating HSIP Funding for Old Oregon Trail Page 2 The HSIP program requires a 10 percent minimum match of funds from the City. Because the program limits the amount of federal funds each agency can receive in any grant cycle, and because the City was successful on another HSIP application for this grant cycle, the City will need to fund approximately 21 percent, or $388,500, to match the $1,499,800 in federal funds estimated to complete this project. With the addition of significant development, including Tierra Oaks and other subdivisions utilizing this corridor, traffic volumes have increased along with the potential for collisions. Therefore, it is appropriate that the $388,500 match requirement come from the small-project funding portion of the Citywide Transportation Impact Fee (TIF) program funds. These funds were included in the TIF program, in part, to leverage grant program funds for transportation projects that provide improvements related to development impacts.
Issue
Does the City Council wish to approve the attached budget resolution to appropriate funding for the proposed project?
Alternatives; Implication of Alternatives
1. Accept Highway Safety Improvement Program federal funds and adopt the attached budget resolution to appropriate $1,888,300 for the Old Oregon Trail Widening Project. (Staff Recommendation)
2. Do not accept the HSIP funds nor approve the budget resolution. This will delay the project and risk the loss of $1,499,800 in HSIP funds. Ultimately, if alternative funding is not secured, the project will not be constructed.
3. Provide alternative direction to staff.
Fiscal Impact
The Old Oregon Widening project is estimated to cost $1,888,300 of which $1,499,800 will be reimbursed by the HSIP program funds. Citywide TIF funds in the amount of $388,500 are required for the City match required by the HSIP program.
Conclusion
The proposed project will improve public safety along Old Oregon Trail. The HSIP program allows the City to leverage federal funds with a match of City funds to complete these improvements. Approval of the budget resolution will allow for staff to begin work on the design of the project without delay.
c: Brian Barner, Traffic Sergeant
Chris Carmona, Risk Management
Attachments:
Vicinity Map
Resolution
Packet Pg. 583 Attachment: Previous Staff Report 10-7-2014 (4.11(f)--Amendment to C-8146 Old Oregon Trail Safety Improvement)
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following actions relative to the Old Oregon Trail Safety Improvement Project:
1) Award a Sole Source procurement to Stantec Consulting Services, Inc.; 2) Authorize the Mayor to execute a Consultant Services Agreement with Stantec Consulting Services, Inc. for Phase II cultural studies, lab work, historic evaluation, report preparation, tribal consultation, Native American monitoring, and California Environmental Quality Act document preparation for the Old Oregon Trail Safety Improvement Project, for a not-to-exceed fee of $225,559.85; and 3) Authorize the City Manager to approve contract amendments in an amount not to exceed 100,000.
Fiscal Impact
The project is grant funded through the Federal Highway Safety Improvement Program (HSIP).
The federal grant fund share is approximately 90 percent and the City of Redding’ s ( City) share is approximately 10 percent. The City’s share of the project is funded by the Streets Division.
There is a sufficient amount of funding budgeted for the project to fulfill the contract; however, in 2019, the HSIP committed an additional $600,000 to the project to complete the additional cultural studies and construction monitoring.
Alternative Action
The City Council (Council) may choose not to award the contract at this time and direct staff not to pursue this project. This alternative would delay or eliminate construction of the improvement and jeopardize federal funding.
MEETING DATE: July 16, 2019
ITEM NO. 4.11(a)
FROM:
APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(a)-- Old Oregon Trail Safety Improvement Project Consultant Services Agreement
Chuck Aukland, Public
Works Director
Packet Pg. 584 Attachment: Previous Staff Report 7-16-2019 (4.11(f)--Amendment to C-8146 Old Oregon Trail Safety Improvement) Report to Redding City Council July 10, 2019
Re: 4.11(a)--Agreement-Old Oregon Trail Safety Improvement Project Page 2 Background/Analysis
At its regular meeting on October 7, 2014, the Council accepted the Federal HSIP funds for safety improvements along Old Oregon Trail. The original project proposed to construct two 12- foot travel lanes with 6-foot paved bike lane/shoulders from Midland Drive to Bear Mountain Road. This section of roadway does not have a paved shoulder for bicycles, pedestrians, vehicle recovery, or emergency parking. The narrow roadway has numerous horizontal curve sections and an accident rate that is more than three times the statewide average for similar roads.
In 2016, an environmental services agreement was executed with Stantec Consulting Services, Inc. During the course of environmental field studies it was determined that the roadway bisects an archaeological site. In an effort to avoid the archaeological site, the City and the HSIP Committee shortened the project limits, and added a curve realignment south of La Crescenta Drive near the Tierra Oaks subdivision. The revised project limits extend from Paso Robles Avenue to Bear Mountain Road, and at the time was thought to have avoided the resource site altogether but subject to further testing to confirm.
In October of 2018, sub-surface testing revealed additional archaeological resources within the revised project limits. Due to the discovery of new resources, it was determined that the project would require additional sub-surface testing, laboratory analysis, Tribal consultation, Native American monitoring, and report preparation. This information was presented to the HSIP Committee in March of 2019, resulting in the approval of an additional $600,000 in HSIP funds and additional time to deliver the project to completion.
After the approval of additional HSIP funds, the City sought a Cost Effectiveness/Public Interest Finding (PIF) from the California Department of Transportation (Caltrans) District 2, Office of Local Assistance, who provides oversight for the use of federal transportation funds. In order to provide consistency in the Tribal consultation, consistency in the environmental studies, and to reduce the delay associated with a competitive Request for Proposals ( RFP) process, the PIF requested the use of a non-competitive negotiated consultant contract with Stantec Consulting Services, Inc. Caltrans approved the PIF, allowing the City to contract directly with Stantec Consulting Services, Inc., and requested the City enter into a new consultant services agreement for the upcoming environmental work.
The total combined project cost for the Old Oregon Trail Safety Improvement Project is expected to be approximately $ 3.2 million including design, environmental clearance and permitting, right-of-way, construction and contingencies, and construction management.
Due to the complex nature of this project, staff recommends the approval of an additional 100,000 in contingency reserve. These funds would be needed in the event that additional archeological resources are found and/or the City received direction from the State for further study, testing, and evaluation. If this reserve needs to be utilized, a contract amendment would be negotiated with the consultant and executed with approval of the City Manager.
Packet Pg. 585 Attachment: Previous Staff Report 7-16-2019 (4.11(f)--Amendment to C-8146 Old Oregon Trail Safety Improvement) Report to Redding City Council July 10, 2019
Re: 4.11(a)--Agreement-Old Oregon Trail Safety Improvement Project Page 3 Council Priority/City Manager Goals
This agenda item is a routine operational item.
Attachments
Agreement (available online)
Location Map
Staff Report 10-07-14 (available online)
Packet Pg. 586 Attachment: Previous Staff Report 7-16-2019 (4.11(f)--Amendment to C-8146 Old Oregon Trail Safety Improvement)
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following actions relative to the Old Oregon Trail Safety Improvement Project:
(1) Adopt Mitigated Negative Declaration and Mitigation Monitoring Program; (2) Approve Old Oregon Trail Safety Improvement Project as described, thereby satisfying the requirements of the California Environmental Quality Act (CEQA Guidelines §15074); and
(3) Direct staff to file a Notice of Determination with the Shasta County Clerk’s Office and the State Clearinghouse.
Fiscal Impact
Approval of the project along with adoption of the Mitigated Negative Declaration (MND) and the Mitigation Monitoring Program (MMP) allows the project to move forward to the final design and construction phases. There is no fiscal impact as a direct result of adopting the MND, MMP, and approving the project.
The Old Oregon Trail Safety Improvement Project is estimated to cost $3,200,000. The project is grant funded through the Federal Highway Safety Improvement Program (HSIP) (90 percent) and the Streets Division (10 percent).
Alternative Action
The City Council (Council) could choose to not adopt the MND and the MMP, and not approve the project as described. Without approval, the project would not proceed as a City of Redding (City) project, as it would not be in compliance with the California Environmental Quality Act.
MEETING DATE: February 15, 2022
ITEM NO. 4.11(e)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(e)--Adoption of the Old Oregon Trail Safety Improvement Project, Mitigated Negative Declaration and the Mitigation and Monitoring Program Chuck Aukland, Public
Works Director
Packet Pg. 587 Attachment: Previous Staff Report 2-15-2022 (4.11(f)--Amendment to C-8146 Old Oregon Trail Safety Improvement) Report to Redding City Council February 7, 2022
Re: 4.11(e)--Old Oregon Trail Safety Improvement Project Page 2 Background/Analysis
The project area lies in northeast Redding along Old Oregon Trail. Construction will begin approximately 100-feet west of Paso Robles Avenue and extend east to Bear Mountain Road.
The purpose of the project is to improve safety for pedestrians, cyclists, and motorists. The project is needed as this section of roadway has little to no roadway shoulder, and non-motorized access is limited. This section of roadway also has an accident rate that is higher than the statewide average for similar roadways. The project includes earthwork, vegetation removal, drainage modification, utility relocation, fencing and guardrail installation, paving, striping, sign installation, and right of way (ROW) acquisition.
The existing road alignment would be widened to create one standard 12-foot wide lane in each direction with 6-foot wide paved shoulders. A section of roadway would also be realigned to improve a compound curve. Tree removal would be necessary to allow for road widening, and existing culverts beneath the road would be replaced, extended, or abandoned in place as needed.
Utility poles, fire hydrants, and waterlines would be relocated if they conflict with the new roadway improvements. New guardrail would be installed where needed for public safety. Most work would occur within the existing ROW, but some permanent ROW would be needed from adjacent private lands to realign the roadway and improve the curve. A temporary construction easement (TCE) may be needed in one location to allow for culvert extension. Contractor staging areas would be located in existing graveled pullouts along the Old Oregon Trail existing ROW:
one is approximately 0.2 mile south of the southern end of the project’s construction area boundary, and one is approximately 0.1 mile north of the northern-most end of the project area.
Construction would require one-way traffic control, resulting in travel delays of up to 20 minutes. Some portions of the work may require partial roadway closures and traffic detours. It is anticipated that construction would take one season and is planned for 2023.
An Initial Study (IS) was prepared to satisfy the requirements of the California Environmental Quality Act (CEQA). It describes why the project is being proposed and the potential impacts to the existing environment. The IS shows that the proposed project could have a significant effect on biological resources, but with implementation of mitigation measures, those impacts will be reduced to a level considered less than significant. The mitigation measures and conservation measures to be implemented are common practices and include, but are not limited to, biological pre-construction surveys, impact minimization, and erosion control.
Based on the conclusions made in the IS, an MND was prepared. The MND describes the project, including mitigation measures, and makes the determination that there will be no significant effect on the environment provided that the defined mitigation measures are implemented as part of the project. In addition, a Mitigation and Monitoring Program has been written and incorporated into the MND (CEQA Section 21081.6). The MMP will be used by City staff, contractors, agencies, and monitoring personnel during and after the project to ensure effective implementation of the adopted mitigation measures outlined in the MND.
The IS/MND/MMP documents were sent to the State Clearinghouse for a 30-day public review period and distribution to pertinent state agencies. They were sent to local resource agencies, the Shasta County Clerk, and posted on the Public Works Department website. A public notice was also sent to landowners in the vicinity of the project and posted in the local newspaper. One comment letter was received during the public comment period. A response to the comment letter has been prepared and is attached to the final MND.
Packet Pg. 588 Attachment: Previous Staff Report 2-15-2022 (4.11(f)--Amendment to C-8146 Old Oregon Trail Safety Improvement) Report to Redding City Council February 7, 2022
Re: 4.11(e)--Old Oregon Trail Safety Improvement Project Page 3 The City of Redding is the lead agency for the project pursuant to CEQA. As the lead CEQA agency, the City Council is authorized to adopt the MND per Redding Municipal Code Section §18.24.070.E and state law. Upon adoption of the MND and approval of the project by the City Council, a Notice of Determination will be filed with the Shasta County Clerk’s Office and the State Clearinghouse, completing the environmental review process. The IS/MND is available in the City Clerk’s office for review and is currently available online at https://www.cityofredding.org/departments/public-works/environmental-management.
Council Priority/City Manager Goals
• This agenda item is a routine operational item.
Attachments
Location Map
Mitigated Negative Declaration (available online)
Response to Public Comments (available online)
Packet Pg. 589 Attachment: Previous Staff Report 2-15-2022 (4.11(f)--Amendment to C-8146 Old Oregon Trail Safety Improvement)
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Authorize and approve the following actions regarding the sale of City of Redding-owned real property adjacent to 3030 Crossroads Drive (Assessor’s Parcel No. 110-270-027) to Maruti Highway 44 LLC:
(1) Adopt Resolution declaring the property as exempt surplus property, subject to the retention of any existing easements for public service utilities; (2) Authorize staff to obtain a Broker’s opinion of value and waive the appraisal requirement;
(3) Authorize the City Manager, or designee, to negotiate and finalize a purchase and sale agreement;
(4) Authorize the Mayor to execute the purchase and sale agreement and all subsequent documentation to facilitate the disposition of the property; and (5) Find that the activity is categorically exempt from environmental review under the California Environmental Quality Act Guidelines, pursuant to Section 15312 - Surplus Government Property Sales.
Fiscal Impact
Upon sale of the property, the proceeds would go to the Public Works Department. The sales price must be supported by a Broker’s Opinion of Value.
Alternative Action
The City Council could choose not to sell the property and the City of Redding (City) would continue to hold full responsibility for the property and its upkeep.
MEETING DATE: April 2, 2024
ITEM NO. 4.11(g)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(g)--Adopt Resolution declaring property adjacent to 3030 Crossroads Drive (APN 110-270-027) as Exempt Surplus Property and authorize the City Manager to negotiate and finalize a Purchase and Sales agreement
Michael Webb, Public Works
Director
Packet Pg. 590
Report to Redding City Council March 27, 2024
Re: 4.11(g)--Adopt Reso declaring 3030 Crossroads Exempt Surplus Property and Authorizing sale Page 2
Background/Analysis
On November 20, 2018, the Board of Administrative Review considered and approved Site Development Permit SDP-2018-01067 granting approval for the construction of a convenience gas mart. This permit requires the owner to vacate excess right-of-way along Old 44 Drive in order to accommodate proposed improvements. The excess right-of-way is currently being considered for Summary Vacation (A-2023-01097). A portion of the underlying fee ownership of the land within the excess right-of-way belongs to the City. City fee ownership was acquired from the Shasta County when the Annexation #83-6 was adopted in 1986. Shasta County acquired ownership by relinquishment from the State Lands Commission after State Highway 44 and Old Oregon Trail interchange improvements were completed.
The property is described in Exhibit A and depicted on Exhibit B. It is located on the Southeast corner of Old 44 Drive and Old Oregon Trail and contains11,302 square feet. Since the property is incapable of independent development, it is appropriate to use a Broker’s Opinion of Value to set the sales price. The City would retain any easements necessary to maintain access to public works infrastructure with the sale of the property.
Pursuant to State of California legislation, parcels must be designated surplus by adhering to specific surplus property procedures. The City has complied with Government Code Section 54220 and has fulfilled the requirements set by the California Department of Housing and Community Development to ensure the law is adhered to with regard to the sale of surplus properties, including the property located at 3030 Crossroads. No further actions are needed to proceed with the disposition of the property.
Environmental Review
Staff has reviewed the activity and has determined that it is categorically exempt from environmental review under the California Environmental Quality Act Guidelines, pursuant to Section 15312 - Surplus Government Property Sales. Class 12 projects consist of the sale of surplus properties, except for the sale of land in areas of statewide, regional, or areawide concern. This City-owned property is not located in an area of concern, and the sale has no potential to have a significant effect on the environment.
Council Priority/City Manager Goals
• This agenda item is a routine operational item.
Attachments
^Resolution
^Location Map
^Exhibit A
^Exhibit B
NOE Summary Vac & Exempt Surplus Property
Packet Pg. 591
RESOLUTION NO. 2024- ____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING
DECLARING PROPERTY AS EXEMPT SURPLUS PROPERTY,
SUBJECT TO THE RETENTION OF ANY EASEMENT(S), IF REQUIRED,
FOR PUBIC SERVICES UTILITIES AND AUTHORIZING THE CITY
MANAGER, OR DESIGNEE, TO NEGOTIATE THE TERMS OF THE
SALE OF SAID PROPERTY AND EXECUTE ANY OTHER DOCUMENTS
NECESSARY TO EXECUTE THE SALE WITH THE BUYER
WHEREAS, the City of Redding is the owner of real property (the “Property”) described in Exhibit “A” and depicted in Exhibit “B;” and
WHEREAS, the subject property is used as excess right of way; and WHEREAS, the Surplus Property Act (California Government Code section 54220 et seq.) provides guidelines for localities to follow regarding the sale and lease of City-owned property; and
WHEREAS, Government Code section 54221(b) requires that a local agency shall, at a regular public meeting, declare land as either “surplus land” or “exempt surplus land” before it may take any action to dispose of the land; and
WHEREAS, the surplus property meets the definition of "Exempt" under Government Code Section 54221 (f)(l)(B): “Surplus land that is less than one-half acre in area and is not contiguous to land owned by a state or local agency that is used for open-space or low- and moderate-income housing purposes;” and
WHEREAS, the property is approximately 11,302 square feet or approximately 0.25 acres; and
WHEREAS, the property is not listed in a coastal zone, adjacent to a historical unit of the State Parks System, listed or determined by the State Office of Historic Preservation to be eligible for the National Register of Historic Places, or within the Lake Tahoe region as defined in Section 66905.5, as described in Government Code section 54221(f)(2)(B).
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF REDDING DOES HEREBY RESOLVE THAT:
1. The above recitals are true, correct, and are adopted herein as findings of fact.
2. The Property is declared exempt surplus property, subject to the retention of any easement(s), if required, for public service purposes.
Packet Pg. 592 Attachment: ^Resolution (4.11(g)--Adopt Reso declaring 3030 Crossroads Exempt Surplus Property and Authorizing sale)
3. Sale of the Property by the City is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Section 15312 of the CEQA Guidelines (Surplus Government Property Sales).
I HEREBY CERTIFY that the forgoing resolution was introduced at a regular meeting of the City Council of the City of Redding on the 2
nd day of April, 2024, and was duly adopted at
said meeting by the following vote:
AYES: COUNCIL MEMBER:
NOES: COUNCIL MEMBER:
ABSENT: COUNCIL MEMBER:
ABSTAIN: COUNCIL MEMBER:
___________________________________
TENESSA AUDETTE, Mayor
ATTEST: APPROVED AS TO FORM:
_______________________________ ___________________________________ SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney Packet Pg. 593 Attachment: ^Resolution (4.11(g)--Adopt Reso declaring 3030 Crossroads Exempt Surplus Property and Authorizing sale) Packet Pg. 594
Attachment: ^Location Map (4.11(g)--Adopt Reso declaring 3030 Crossroads Exempt Surplus Property and Authorizing sale) APN 110-270-027
3030 Crossroads Drive
3030 Crossroads Description.docx Page 1 of 1 3/19/2024
EXHIBIT “A”
All that certain real property in the City of Redding, County of Shasta, State of California, being in Sections 3 and 10, Township 31 North, Range 4 West, M.D.M. and being a portion of Location “B” as described in the Relinquishment of State Highway in the County of Shasta, Road 02-SHA-44-2.9R-11.0R Request No. 201 recorded March 5, 1965 in Book 826 of Official Records at Page 160, Shasta County Records, described as follows:
BEGINNING at the most easterly corner of Parcel 2 as described in the Grant Deed to the State of California recorded April 10, 1963 in Book 740 of Official Records at Page 295, Shasta County Records;
Thence along the southeasterly line of said Parcel 2 South 73°37’40” West, 230.80 feet to an angle point in said southeasterly line;
Thence along the northeasterly extension of said southeasterly line North 23°37’12” East, 69.24 feet;
Thence leaving said northeasterly extension along a tangent curve to the right, having a radius of 50.00 feet, through a central angle of 66°37’47”, an arc distance of 58.15 feet; Thence South 89°45’01” East, 146.33 feet to a point on the East line of Parcel 8 as described in the Final Order of Condemnation recorded December 23, 1963 in Book 769 of Official Records at Page 405, Shasta County Records; Thence along said East line South 0°05’18” East, 27.70 feet to the North line of said Parcel 2;
Thence along said North line South 89°45’ 01” East, 1.30 feet to the POINT OF BEGINNING.
Containing 11,302 square feet, more or less.
The basis of bearings of this description is said Book 740 of Official Records at Page 295.
Packet Pg. 595 Attachment: ^Exhibit A (4.11(g)--Adopt Reso declaring 3030 Crossroads Exempt Surplus Property and Authorizing sale) Packet Pg. 596 Attachment: ^Exhibit B (4.11(g)--Adopt Reso declaring 3030 Crossroads Exempt Surplus Property and Authorizing sale) Packet Pg. 597
Attachment: NOE Summary Vac & Exempt Surplus Property (4.11(g)--Adopt Reso declaring 3030 Crossroads Exempt Surplus Property and
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Authorize and approve the following actions relative to the Summary Vacation of a portion of Old 44 Drive (A-2023-01097):
(1) Adopt Resolution summarily vacating a portion of Old 44 Drive adjacent to Parcel 3 as shown on the Parcel Map No. LS-7-87 filed in Book 27 of Parcel Maps at page 28, Shasta County Records described in Exhibit A and depicted in Exhibit B; (2) Find the action consistent with the General Plan; and (3) Find the action categorically exempt from environmental review under the California Environmental Quality Act Guidelines, pursuant to Section 15035 – Minor Alterations in Land Use Limitations.
Fiscal Impact
Adopting the Resolution will have no fiscal impact to the City of Redding (City). All costs associated with the processing of this project are paid by the applicant.
Alternative Action
The City Council may choose not to adopt the Resolution and leave this portion of Old 44 Drive in place.
Background/Analysis
The portion of Old 44 Drive being considered for summary vacation is approximately 12,626 square feet (0.29 acres) in area and lies northerly and adjacent to the parcel of land owned by the applicant. This area of Old 44 Drive was acquired by the State of California in 1963 for construction of Highway 44 and the Old Oregon Trail interchange. The State relinquished the land to Shasta County in 1965 and the area was subsequently annexed into the City in 1985. The applicant intends to develop this parcel of land and has requested the City to summarily vacate MEETING DATE: April 2, 2024
ITEM NO. 4.11(h)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(h)--Summary Vacation of a Portion of Old 44 Drive (A-2023-01097) adjacent to 3030 Crossroads Drive (APN 110-270-027)
Michael Webb, Public Works
Director
Packet Pg. 598
Report to Redding City Council March 27, 2024
Re: 4.11(h)--Adopt Reso for Summary Vacation of a Portion of Old 44 Drive Page 2 the portion of Old 44 Drive as described in the attached Exhibit A and depicted in Exhibit B.
This area has not been used for street purposes. The request was coordinated by various City departments and it was determined there is no foreseeable need for public purposes. Pacific Gas and Electric Company has requested that an easement be reserved for the operation of their facilities.
A portion of the underlying fee title belongs to the City and is under consideration for disposal as exempt surplus property.
This portion of Old 44 Drive may be determined to be excess and eligible for summary vacation per Streets and Highways Code 8334. The summary vacation is consistent with the General Plan as it will reduce maintenance needs, not preclude uses consistent with current zoning, and will encourage design consistent with the surroundings.
Environmental Review
Staff has reviewed the activity and has determined that it is categorically exempt from environmental review under the California Environmental Quality Act Guidelines, pursuant to Section 15305 – Minor Alterations to Land Use Limitations. The Class 5 exemption allows for minor alterations to land use limitations, as long as the average slope on site is less than 20 percent and would not result in any changes in land use or density. This action will not result in the creation of any new parcels, nor will it change land use density. The existing General Plan and Zoning land use designations would remain as they currently exist and the average slope does not exceed 20 percent. In addition, the project area does not contain underlying values for wildlife habitat or other environmental resources. The action has no potential to have a significant impact on the environment.
Council Priority/City Manager Goals
• This agenda item is a routine operational item.
Attachments
^Resolution
^Location Map
^Exhibit A
^Exhibit B
NOE Summary Vac & Exempt Surplus Property
Packet Pg. 599
Recording Requested by
City of Redding
Please Return to
City Clerk
P.O. Box 496701
Redding, CA 96049-6071
Documentary Transfer Tax: None
City of Redding EXEMPT
Rev. & Tax C.A. §11922
NO FEE-CITY BUSINESS
Gov. Code §6103
A.P.N. 110-270-027
RESOLUTION NO. 2024-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING SUMMARILY VACATING THE CITY’S INTEREST IN A PORTION OF
OLD 44 DRIVE ADJACENT TO PARCEL 3 AS SHOWN ON PARCEL
MAP NO. LS-7-87 FILED IN BOOK 27 OF PARCEL MAPS AT PAGE 28, SHASTA COUNTY RECORDS (ABANDONMENT APPLICATION A2023-01097) WHEREAS:
A. The portion of Old 44 Drive being considered for summary vacation is described in Exhibit “A” and depicted on Exhibit “B” attached and made a part hereof by reference.
The owner of the adjacent parcel has asked that the City vacate this portion of Old 44 Drive.
B. This portion of Old 44 Drive has not been used for roadway purposes and is not required for street or highway purposes.
NOW, THEREFORE, THE CITY COUNCIL DETERMINES, RESOLVES, AND ORDERS AS FOLLOWS:
1. The recitals set forth above are true, correct and are hereby adopted as findings of fact.
2. Pursuant to Streets and Highways Code 8334, the City Council determines this portion of Old Oregon Trail to be excess and is unnecessary for present or prospective public street use.
3. The City Council approves the request to summarily vacate this portion of Old Oregon Trail adjacent to Parcel 3 as shown on the Parcel Map No. LS-7-87 as filed in Book 27 of Packet Pg. 600 Attachment: ^Resolution (4.11(h)--Adopt Reso for Summary Vacation of a Portion of Old 44 Drive) Parcel Maps at Page 28, Shasta County Records as described in Exhibit “A” and shown on the attached Exhibit “B.”
4. The City reserves and excepts from this vacation pursuant to the provisions of Section 8340 of the Streets and Highways Code for benefit of Pacific Gas and Electric Company, the permanent easement and right at any time and from time to time to construct, reconstruct, maintain, operate, replace, remove, repair, renew and enlarge lines of pipes, conduits, cables, wires, poles, electrical conductors, and other equipment, fixtures and appurtenance for the operation of electric, gas and communication facilities, including access and also the right to trim and cut down trees and brush that may be a hazard to the facilities, keep the property free from inflammable material; and prevent any building or structure near said facilities.
5. The vacation of this portion of Old 44 Drive is consistent with the General Plan. This action will: reduce maintenance needs of public streets; will not preclude uses consistent with current zoning; and encourages design compatible with its surroundings.
6. The vacation of this portion of Old 44 Drive qualifies as Categorically Exempt from environment review under the California Environmental Quality Act Guidelines Section 15305 – Minor Alterations in Land Use Limitations. No changes in land use or density will occur and areas affected contain an average slope of less than 20%. There is no possibility that this action will have a significant impact on the environment.
7. The City Clerk is directed to cause a certified copy of this Resolution of Vacation, attested by the Clerk under seal, to be recorded in the Office of the Shasta County Assessor/Recorder.
I HEREBY CERTIFY, that the foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Redding on the 2 nd day of April, 2024, by the
following vote:
AYES: COUNCIL MEMBER:
NOES: COUNCIL MEMBER:
ABSENT: COUNCIL MEMBER:
ABSTAIN: COUNCIL MEMBER:
___________________________________
TENESSA AUDETTE, Mayor
ATTEST: APPROVED AS TO FORM:
_______________________________ ___________________________________ SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney Packet Pg. 601 Attachment: ^Resolution (4.11(h)--Adopt Reso for Summary Vacation of a Portion of Old 44 Drive) Packet Pg. 602
Attachment: ^Location Map (4.11(h)--Adopt Reso for Summary Vacation of a Portion of Old 44 Drive) Packet Pg. 603
Attachment: ^Exhibit A (4.11(h)--Adopt Reso for Summary Vacation of a Portion of Old 44 Drive) Packet Pg. 604 Attachment: ^Exhibit B (4.11(h)--Adopt Reso for Summary Vacation of a Portion of Old 44 Drive) Packet Pg. 605
Attachment: NOE Summary Vac & Exempt Surplus Property (4.11(h)--Adopt Reso for Summary Vacation of a Portion of Old 44 Drive)
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Approve Mayor’s recommendation to appoint David Stine and Joshua Johnson to the Planning Commission, both to serve four-year terms beginning May 1, 2024, and ending April 30, 2028.
Fiscal Impact
There is no impact to the General Fund.
Alternative Action
The City Council could choose not to approve the Mayor’s recommendation.
Background/Analysis
Planning Commissioner Marcus Partin’s partial term expires on April 30, 2024, therefore creating one scheduled vacancy.
Planning Commissioner Cameron Middleton’s first full term expires on April 30, 2024; therefore, creating one scheduled vacancy.
Both David Stine and Joshua Johnson have expressed interest in serving and would be assets to the Planning Commission.
Environmental Review
This is not a project defined under the California Environmental Quality Act and no further action is required.
MEETING DATE: April 2, 2024
ITEM NO. 5.1
FROM:
***APPROVED BY***
[email protected]
[email protected]
SUBJECT: 5.1--Consider Mayor's appointments to the City of Redding Planning Commission.
Tenessa Audette, Mayor
Packet Pg. 606
Report to Redding City Council March 28, 2024
Re: 5.1--Appointments to Planning Commission Page 2
Council Priority/City Manager Goals
• Communication and Transparency – “Improve the quality of communication with the public and City employees to enhance knowledge and increase transparency to improve public trust.”
Packet Pg. 607
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Conduct a Public Hearing, and upon conclusion, authorize and approve the following actions relating to text clean-up and updating of the City of Redding Zoning Code:
(1) Offer an Ordinance amending RMC Title 18 (Zoning), Chapter 18.51 (“FP” Floodplain Overly District) by amending Sections 18.51.020 (Basis For Establishing Areas of Special Flood Hazard), 18.51.030 (General Provisions), 18.51.080 (Construction Standards),
18.51.150 (Nonconforming Uses in the Floodway or Floodplain), and 18.51.190 (Variances), for first reading by title only and waive the full reading; (2) Authorize the City Attorney to prepare and the City Clerk to publish the summary ordinance according to law; and
(3) Find the Addendum to the Mitigated Negative Declaration is adequate to comply with the requirements of the California Environmental Quality Act.
Fiscal Impact
There is no fiscal impact related to these proposed amendments.
Alternative Action
The City Council (Council) could choose not to adopt the ordinance as recommended by staff and provide staff direction to continue the public hearing at a future Council meeting.
MEETING DATE: April 2, 2024
ITEM NO. 6.1
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 6.1--Public Hearing to consider an Ordinance regarding Rezoning Application RZ-2024-00163, by the City of Redding, for proposed amendments to the Redding Municipal Code (RMC) Title 18 (Zoning Code), Chapter 18.51, (“FP” Floodplain Overlay District), to update the Floodplain regulations to comply with Federal Emergency Management Agency (FEMA) criteria.
Jeremy Pagan, Development
Services Director/Bldg
Official
Packet Pg. 608
Report to Redding City Council March 28, 2024
Re: 6.1--Rezoning Application RZ-2024-00163, by the City of Redding Page 2 Background/Analysis
Under consideration are minor “cleanup” amendments to the text of the Redding Zoning Code.
Similar minor text cleanup amendments are typically processed on an annual basis; the most recent amendments were adopted by the Council in April 2023. The proposed amendments are minor in nature and are primarily intended to clarify the intent of the existing regulations and comply with Federal law.
On February 27, 2024, the Planning Commission recommended that the Council adopt the proposed amendments.
As a participant in the National Flood Insurance Program’s (NFIP) Community Rating System (CRS), the City of Redding (City) floodplain regulations must be in full compliance with Federal Emergency Management Agency’s (FEMA) criteria. These floodplain regulations are reviewed at least every five years by FEMA or whenever there is a flood hazard map update. This amendment is a result of the latter, in which FEMA has adopted a new flood hazard map for Shasta County on November 22, 2023. The map will become effective on May 22, 2024, six months after adoption. Prior to this effective date, the amendments to the City’s floodplain regulations are required to be in effect.
The CRS program rewards communities that promote flood awareness and actively implement flood-protection measures with reduced flood insurance premiums. Modeled after the insurance industry’s Community Fire Rating System, the CRS provides insurance discounts in five percent increments for each of the 10 rating classes, with Class 1 being the highest. A community accrues points to improve its CRS class rating and receives increasingly greater insurance rate discounts through engaging in any of the nineteen creditable activities organized under the following four categories:
• Public Information
• Mapping and Regulation
• Flood Damage Reduction
• Flood Preparedness
Maintaining a compliant floodplain ordinance is a creditable activity, helping the City achieve a CRS Class 7 rating and a fifteen percent discount on flood insurance policies issued within the City limits.
The CRS was implemented in 1990 with 300 communities. Today, the number of CRS communities has grown to 1,505. Many of these communities, approximately forty-one percent, are rated at Class 8 or worse. Communities with a Class 7 rating, like Redding, represent 27 percent of the total. Communities with a Class 6 or above rating represent 32 percent of the total.
The proposed text amendments to the Floodplain Overlay District regulations help to clarify the intent of the existing regulations as well as better comply with FEMA criteria:
1. Sections 18.51.020 contain references and dates that are incorrect. The proposed amendments would correct these references and dates.
Packet Pg. 609
Report to Redding City Council March 28, 2024
Re: 6.1--Rezoning Application RZ-2024-00163, by the City of Redding Page 3
2. Section 18.51.030 is the general provision criteria. Insertion of additional language adds clarity and specifics regarding availability of records and keeping of records pertaining to the administration of the floodplain ordinance.
3. Section 18.51.080 regulates the standards of construction within the floodplain. The proposed amendments; (1) adds language to include machinery and equipment servicing the building(s) to be elevated; (2) requires versus recommends floodproofing below required base flood elevation; (3) corrects code references; (4) updates reference to FEMA forms; and (5) adds language in regards to substantial improvement and substantial damage determination.
4. Section 18.51.150 regulates nonconforming uses in the floodway or floodplain and reformats and inserts additional language for clarity.
5. Section 18.51.090 regulates variances to the floodplain regulations. The general language regarding variances for new construction and substantial improvements on lots of one-half acre or less is eliminated. This language is not consistent with federal regulations.
Environmental Review
Staff has determined that the preparation of an Addendum to the Mitigated Negative Declaration prepared for the Redding Zoning Code is appropriate under the California Environmental Quality Act (CEQA) for the proposed Redding Zoning Code amendments. The preparation of an addendum to a previously adopted environmental document is specifically provided for under CEQA to address minor technical changes to a previously approved project that do not alter the findings and determinations of the adopted environmental document.
Council Priority/City Manager Goals
• This agenda item is a routine operational item.
Attachments
^Draft New Ordinance
^Draft Strikeout Ordinance
^Addendum to Mitigated Negative Declaration
Packet Pg. 610
DRAFT NEW ORDINANCE
ORDINANCE NO. ______
AN ORDINANCE OF THE CITY OF REDDING AMENDING TITLE 18
(ZONING), CHAPTER 18.51 (FLOODPLAIN OVERLAY DISTRICT), BY AMENDING SECTIONS 18.51.020 (BASIS FOR ESTABLISHING AREAS OF SPECIAL FLOOD HAZARD), 18.51.030 (GENERAL PROVISIONS),
18.51.080 (CONSTRUCTION STANDARDS), 18.51.150 (NONCONFORMING USES IN THE FLOODWAY OR FLOODPLAIN), AND
18.51.190 (VARIANCES)
WHEREAS, the Planning Commission held a duly noticed public hearing pertaining to the attached amendments to Redding Municipal Code Title 18, Zoning, on February 27, 2024, and recommended that the City Council adopt said amendments; and WHEREAS, the City Council held a duly noticed public hearing on April 2, 2024, prior to the first reading of this Ordinance;
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF REDDING DOES ORDAIN AS FOLLOWS:
Section 1. Title 18 (Zoning), Chapter 18.51 (Floodplain Overlay District), Sections
18.51.020 (Basis for Establishing Areas of Special Flood Hazard), 18.51.030 (General Provisions),
18.51.080 (Construction Standards), 18.51.150 (Nonconforming Uses in the Floodway or Floodplain), and 18.51.190 (Variances) is hereby amended to read as follows:
18.51.020 Basis for Establishing Areas of Special Flood Hazard The areas of special flood hazard identified by the Federal Emergency Management Agency (FEMA) in the Flood Insurance Study (FIS) for Shasta County, California and Incorporated Areas dated December 16, 2021, and accompanying Flood Insurance Rate Maps (FIRMS) and all subsequent amendments and/or revisions, are hereby adopted by reference and declared to be a part of this ordinance. The FIS and attendant mapping are the minimum area of applicability of this ordinance and are supplemented by the Citywide Storm Drain Master Plan by Montgomery-Watson Engineers dated October 1993. These studies may be further supplemented by the Floodplain Administrator based upon the best available information, which may include any base flood elevation and floodway data available from a federal or state agency, other flooding studies, measured high-water elevations from historic flooding events, local topography, or other available information accepted by the City Engineer. The FIS, FIRMs, Montgomery-Watson drainage study and any other special studies are on file at the Development Services Department, 777 Cypress Avenue, Redding, California 96049-6071.
18.51.030 General Provisions
A. Applicability
Packet Pg. 611 Attachment: ^Draft New Ordinance (6.1--Rezoning Application RZ-2024-00163, by the City of Redding) The regulations of this chapter provide seven levels of protection within and along waterways of the "FP" Floodplain Overlay District by (1) generally prohibiting development within the floodway, (2) allowing only limited use and development in the flood fringe, (3) regulating uses and development on properties contiguous to the flood fringe and outside of the floodplain, which do not meet the minimum protection standards, (4) reviewing proposed development located in designated scenic corridors, (5) reviewing all development permits to determine that the permit requirements of this chapter have been satisfied, (6) reviewing all permits to determine that the site is reasonably safe from flooding, and (7) reviewing all development permits to determine if the proposed development adversely affects the flood-carrying capacity of the area of special flood hazard.
Accordingly, the regulatory scope of this chapter is as follows:
1. These regulations and standards shall be applied uniformly to all lots which, after considering evidence from flood experience and engineering studies, are deemed subject to inundation by a 100-year flood or are within the "FP" District of the City limits. These regulations and standards are recommended for all lots meeting the same criteria within the City's sphere of influence.
2. These regulations and standards shall apply to land outside the FEMA floodplain but within the "FP" District if the Planning Commission determines that the proposed development or use of the property bears relationship to the floodplain, has an unprotected lowest floor level of less than two (2) feet above the 100-year flood elevation, may adversely affect a designated scenic corridor, or is in an area where a potential of bank undermining exists.
3. Property that is determined to be contiguous to, within, or partially within the floodplain subsequent to the adoption of this chapter is automatically subject to the regulations of the "FP" District without further consideration by the Planning Commission and City Council and shall be considered as if already zoned "FP" District.
4. Ensure that floodplain development does not unnecessarily adversely affect a scenic corridor or riparian habitat.
B. Interpretation
1. Except as provided for in this chapter, all development and uses in the base floodplain, including grading and fill, are prohibited without approval as specified herein.
2. Any development within the floodplain, as determined by FEMA or higher floodplain elevation adopted by the Citywide Storm Drain Master Plan, shall comply with the standards of Section 60.3(a, b, c, and d) and Section 60.6(a) of the Rules and Regulations of the National Flood Insurance Program (44 CFR 59), incorporated herein by reference; the development standards of this chapter; and any conditions of approval applied to the development.
3. Where there appears to be a conflict between a mapped boundary and actual field conditions and the conflict cannot be attributed to fill material being deposited to Packet Pg. 612 Attachment: ^Draft New Ordinance (6.1--Rezoning Application RZ-2024-00163, by the City of Redding) alter the elevations, the Floodplain Administrator and City Engineer may make interpretations, where needed, as to the exact location of the boundary of the floodway and 100-year floodplain consistent with the purpose of this chapter. Any person contesting the location of the boundary shall be given a reasonable opportunity to appeal the interpretation to the Planning Commission. Such appeals shall be reviewed consistent with the variance and exception procedures of Title 44, Section 60.6 of the Rules and Regulations of the National Flood Insurance Program (44 CFR 59, etc.). All costs for information necessary to make an interpretation shall be borne by the property owner and shall follow the procedures listed in Section 18.51.100.
4. Backwater areas along streams, which rise or fall with the level of water in the adjacent stream, are considered to be within the base floodplain of the adjacent creek or stream unless proven by a registered hydrologist/ engineer that these water levels are not the same level as the base flood of the adjacent stream and may have a base floodplain of their own.
5. When base flood elevation data has not been provided by federal, state, or local agencies, the owner shall be responsible for obtaining the information in accordance with Section 18.51.100.
6. The Transportation and Engineering Department and Development Services Department will review proposed development to ensure that all necessary permits have been received from those governmental agencies from which approval is required by federal or state law, including Section 404 of the Federal Water Pollution Control Act Amendments of 1972 and CDFG's 1601 or 1603 Agreements.
C. Department Records
1. In addition to the requirements of the building code and these regulations, and regardless of any limitation on the period required for retention of public records, the Floodplain Administrator shall maintain and permanently keep and make available for public inspection all records that are necessary for the administration of these regulations.
18.51.080 Construction Standards
Any structures or construction activities within the flood fringe or floodway shall be subject to the following:
A. Construction, General
1. No construction or grading is to limit the capacity of the floodway or increase the base flood elevation unless the following requirements are met:
a. Revision to the Flood Insurance Rate Map is prepared by the applicant's engineer and is adopted by FEMA in accordance with 44 CFR 65 to incorporate the increase in the base flood elevation.
b. Appropriate legal documents are prepared in which all property owners Packet Pg. 613 Attachment: ^Draft New Ordinance (6.1--Rezoning Application RZ-2024-00163, by the City of Redding) affected by the increased base flood elevations consent to the impacts on their property.
B. Anchoring
1. All new construction and substantial improvements subject to a 100-year flood shall be anchored to prevent flotation, collapse, or lateral movement of the structure.
C. Construction Materials and Methods
1. All new construction and substantial improvements shall be constructed with materials and utility equipment resistant to flood damage and flood-resistant materials, as specified in FEMA Technical Bulletin 2-93 entitled, Flood-Resistant Materials Requirement, when subject to a 100-year flood.
2. All new construction and substantial improvements shall use methods and practices that minimize flood damage.
3. All nonstructural elements that function as a part of the structure, such as furnace, hot-water heater, air conditioner, electrical equipment, plumbing fixtures, and other service facilities shall be elevated to one foot above the base flood elevation or to the depth number specified on the Flood Insurance Rate Map (FIRM) or the Citywide Storm Drain Master Plan (whichever is more restrictive), plus one foot.
D. Elevation and Flood-Proofing
1. Residential construction, and accessory structures thereto, including new or substantial improvement in flood zones A, AE, AO, or A1-30, shall have the lowest floor, including basement and machinery and equipment servicing the building, elevated a minimum of one foot above the base flood elevation, as determined by the FIRM maps, by the method in Section 18.51.100, or by the Citywide Master Storm Drain Study by Montgomery-Watson Engineers, whichever is more restrictive. The elevation of the lowest floor, including the basement, shall be certified by a registered professional engineer or licensed land surveyor per Section
18.51.080(D)(4) and (5). Said certification shall be submitted to the development services department for approval and to verify that certification requirements have been met.
2. Nonresidential construction, including new or substantial improvement, shall either be elevated consistent with subsection (D)(1) of this section or together with attendant utility and sanitary facilities shall be required to do the following:
a. Be floodproofed below the elevation required under Section
18.51.080(D)(1) of this section so that the structure is watertight with walls substantially impermeable to the passage of water.
b. Have structural components capable of resisting hydrostatic and hydrodynamic loads and effects of buoyancy.
c. Be certified by a registered professional engineer, licensed land surveyor, Packet Pg. 614 Attachment: ^Draft New Ordinance (6.1--Rezoning Application RZ-2024-00163, by the City of Redding) or architect that the standards of this subsection and the standards required in FEMA Technical Bulletin 3-93, entitled Nonresidential Flood Proofing Requirements and Certification are satisfied. Such certifications shall be provided to the City's Development Services Department.
3. All new construction and substantial improvement with fully enclosed areas below the lowest floor (excluding basements) that are usable solely for parking of vehicles, building access, or storage and which are subject to flooding shall be designed to automatically equalize hydrostatic flood forces on exterior walls by allowing for the entry and exit of floodwaters. Designs for meeting this requirement must meet the specifications in the FEMA Technical Bulletins 1-93 and 7-93, entitled Openings in Foundation Walls and Wet Flood proofing Requirements, respectively, and/or exceed the following minimum criteria:
a. Be certified by a registered professional engineer or architect. b. Have a minimum of two openings on different sides of the structure, having a total net area of not less than one square inch for every square foot of enclosed area subject to flooding. The bottom of all openings shall be no higher than one foot above grade. Openings may be equipped with screens, louvers, valves, or other coverings or devices, provided that they permit the automatic entry and exit of floodwaters.
4. An Elevation Certificate for residential construction (FEMA Form FF-206-FY-22- 152) of the lowest adjacent grade and lowest floor, based on construction drawings, shall be required prior to issuance of a building permit. Prior to pouring a foundation, the engineer shall provide written verification that the foundation form elevations are consistent with elevations shown on approved construction drawings.
A second certification of the elevation of the lowest floor and utilities is required at the time of finished construction prior to final building permit approval (prior to occupancy). The Elevation Certificates must be prepared by a licensed land surveyor, registered professional engineer, or architect who is authorized by state or local law to certify elevation and shall be approved by the Development Services Department. Failure to submit elevation certification shall be cause to issue a stopwork order for a project.
5. An Elevation Certificate (FEMA Form FF-206-FY-22-152) or a nonresidential Flood Proofing Certificate (FEMA FF-206-FY-22) for nonresidential construction is required prior to issuance of a building permit. Prior to pouring a foundation, the engineer shall provide written verification that the foundation form elevations are consistent with elevations shown on approved construction drawings. A second Elevation Certificate is required at the time of finished construction, prior to the final building permit.
E. Substantial improvement and substantial damage determinations.
Packet Pg. 615 Attachment: ^Draft New Ordinance (6.1--Rezoning Application RZ-2024-00163, by the City of Redding) For applications for building permits to improve buildings and structures, including alterations, movement, repair, additions, rehabilitations, renovations, substantial improvements, repairs of substantial damage, and any other improvement of or work on such buildings and structures, the Floodplain Administrator, in coordination with the Building Official, shall:
1. Estimate the market value, or require the applicant to obtain a professional appraisal prepared by a qualified independent appraiser, of the market value of the building or structure before the start of construction of the proposed work; in the case of repair, the market value of the building or structure shall be the market value before the damage occurred and before any repairs are made.
2. Compare the cost to perform the improvement, the cost to repair the damaged building to its pre-damaged condition, or the combined costs of improvements and repairs, where applicable, to the market value of the building or structure.
3. Determine and document whether the proposed work constitutes substantial improvement or repair of substantial damage.
4. Notify the applicant when it is determined that the work constitutes substantial improvement or repair of substantial damage and that compliance with the flood resistant construction requirements of the building code is required and notify the applicant when it is determined that work does not constitute substantial improvement or repair of substantial damage.
F. Standards for Utilities
1. All new and replacement water-supply and sanitary-sewage systems shall be designed to minimize or eliminate infiltration of floodwaters into the system and discharge from systems into floodwaters.
2. On-site, waste-disposal systems shall be located to avoid impairment to them or contamination from them during flooding.
G. Standards for Levees
1. Design criteria for levees shall incorporate adequate design, operation, and maintenance systems to provide protection from the base flood. The following requirements must be met:
a. Freeboard. Riverine levees must provide a minimum freeboard of three (3) feet above the water-surface level of the base flood. An additional one foot above the minimum is required within one-hundred (100) feet of either side of structures (such as bridges) riverward of the levee or wherever the flow is constricted. An additional one-half (½) foot above the minimum at the upstream end of the levee, tapering to not less than the minimum at the downstream end of the levee, is also required.
b.
Packet Pg. 616 Attachment: ^Draft New Ordinance (6.1--Rezoning Application RZ-2024-00163, by the City of Redding) H. Standards for Manufactured Homes
1. All manufactured homes that are placed or substantially improved within Zones A, AO, A1-30, AE, or AH on the Flood Insurance Rate Map or in the 100-year floodplain as identified on the Citywide Storm Drain Master Plan shall be elevated on a permanent foundation such that the lowest floor of the manufactured home, including machinery or equipment servicing the building, is elevated at least one foot above the base floodplain elevation and be securely fastened to an adequately anchored foundation system to resist flotation collapse and lateral movement.
18.51.150 Nonconforming Uses in the Floodway or Floodplain A. Floodway
If any nonconforming use or structure within the floodway is destroyed by any means, including floods to an extent of fifty percent (50%) or more of its market value as defined in Section 18.51.020, it shall not be reconstructed.
B. Flood Fringe
Within the flood fringe, a structure may be reconstructed pursuant to the Nonconforming Uses, Structures Section of the City's Zoning Code, provided that upon reconstruction, the structure is adequately and safely flood proofed, elevated, or otherwise protected in conformity with the requirements of this ordinance.
18.51.190 Variances
A. The Planning Commission shall hear requests for variances from the requirements of this chapter.
B. Those aggrieved by the decision of the Planning Commission may appeal such decision to the City Council.
C. In considering a variance application, the Planning Commission shall consider all technical evaluations, all relevant factors, standards, etc., specified in other sections of this chapter, and:
1. The danger that materials may be swept onto other lands to the injury of others.
2. The danger to life and property due to flooding or erosion damage.
3. The susceptibility of the proposed facility and its contents to flood damage and the effect of such damage on the individual owner.
4. The importance of the services provided by the proposed facility to the community.
5. The necessity to the facility of a waterfront location, where applicable.
6. The availability of alternative locations for the proposed uses that are not subject to flooding or erosion damage.
Packet Pg. 617 Attachment: ^Draft New Ordinance (6.1--Rezoning Application RZ-2024-00163, by the City of Redding)
7. The compatibility of the proposed use with existing and anticipated development.
8. The relationship of the proposed use to the comprehensive plan and floodplain-management program for that area.
9. The safety of access to the property in times of flood for ordinary and emergency vehicles.
10. The expected heights, velocity, duration, rate of rise, and sediment transport of the floodwaters and the effects of wave action, if applicable, expected at the site.
11. The costs of providing governmental services during and after flood conditions, including maintenance and repair of public utilities and facilities, such as sewer, gas, electrical, water system, and streets and bridges.
D. Upon consideration of the factors of Section 18.51.190(C) and the purpose of this chapter, the Planning Commission may attach such conditions to the granting of variances as it deems necessary to further the purpose of this chapter.
E. The Floodplain Administrator shall maintain the records of all appeal actions and report any variances to the Federal Insurance Administration of the Federal Emergency Management Agency in the biennial report.
F. Conditions for Variances:
1. Variances may be issued for the repair, rehabilitation, or restoration of structures listed on the National Register of Historic Places or the State Inventory of Historic Places, provided that the proposed repair, rehabilitation, or restoration will not preclude the structure's continued designation as an historic structure and the variance is the minimum necessary to preserve the historic character and design of the structure.
2. Variances shall not be issued within any designated floodway if any increase in flood levels during the base flood discharge would result.
3. Variances shall only be issued upon a determination that the variance is the minimum necessary, considering the flood hazard, to afford relief.
4. Variances shall only be issued upon:
a. A showing of good and sufficient cause, such as renovation, rehabilitation, or reconstruction. Variances issued for economic considerations, aesthetics, or because variances have been used in the past, are not good and sufficient cause.
b. A determination that failure to grant the variance would result in exceptional hardship to the applicant.
c. A determination that the granting of a variance will not result in increased flood heights, additional threats to public safety, or extraordinary public Packet Pg. 618 Attachment: ^Draft New Ordinance (6.1--Rezoning Application RZ-2024-00163, by the City of Redding) expense; create nuisances; cause fraud on or victimization to the public; or conflict with existing local laws or ordinances.
5. Any applicant to whom a variance is granted shall be given written notice that the structure will be permitted to be built with a lowest floor elevation below the base flood elevation and that the cost of flood insurance will be commensurate with the increased risk resulting from the reduced lowest floor elevation. It is recommended that a copy of the notice be recorded by the Floodplain Administrator in the Office of the Shasta County Recorder and be recorded in a manner so that it appears in the chain of title of the affected parcel of land.
Section 2. Severability. If any section, subsection, sentence, clause or phrase of this Ordinance is for any reason held by a court of competent jurisdiction to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of the ordinance. The City Council of the City of Redding hereby declares that it would have passed this ordinance and each section, subsection, sentence, clause and phrase thereof irrespective of the fact that one or more sections, subsections, sentences, clauses or phrases may be held invalid or unconstitutional.
Section 3. The passage of this ordinance is not a “project” according to the definition in the California Environmental Quality Act, and therefore is not subject to the provisions requiring environmental review.
Section 4. This ordinance shall take effect thirty (30) days after the date of its adoption, and the City Clerk shall certify to the adoption thereof and cause its publication according to law.
I HEREBY CERTIFY that the foregoing ordinance was introduced and read by the City Council of the City of Redding at a regular meeting on the 2nd day of April, 2024, and was duly read and adopted at a regular meeting on the ____ day of __________, 2024, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
_________________________________
TENESSA AUDETTE, Mayor
ATTEST: FORM APPROVED:
______________________________ __________________________________ SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney DATE ATTESTED: _________, 2024
Packet Pg. 619 Attachment: ^Draft New Ordinance (6.1--Rezoning Application RZ-2024-00163, by the City of Redding)
STRIKEOUT ORDINANCE
OLD LANGUAGE: STRUCK OUT
NEW LANGUAGE: UNDERLINE
AN ORDINANCE OF THE CITY OF REDDING AMENDING TITLE 18
(ZONING), CHAPTER 18.51 (FLOODPLAIN OVERLAY DISTRICT), BY AMENDING SECTIONS 18.51.020 (BASIS FOR ESTABLISHING AREAS OF SECIAL FLOOD HAZARD), 18.51.030 (GENERAL PROVISIONS,
18.51.080 (CONSTRUCTION STANDARDS), 18.51.150
(NONCONFORMING USES IN THE FLOODWAY OR FLOODPLAIN),
AND 18.51.190 (VARIANCES)
18.51.020 Basis for Establishing Areas of Special Flood Hazard The areas of special flood hazard identified by the Federal Insurance Administration (FIA) of the Federal Emergency Management Agency (FEMA) in the Flood Insurance Study (FIS) for Shasta County, California and Incorporated Areas dated September 29, 1989 December 16, 2021, and accompanying Flood Insurance Rate Maps (FIRMS) with Map Index dated September 29, 1989, and all subsequent amendments and/or revisions, are hereby adopted by reference and declared to be a part of this ordinance. The FIS and attendant mapping are the minimum area of applicability of this ordinance and are supplemented by the Citywide Storm Drain Master Plan by Montgomery-Watson Engineers dated October 1993. These studies may be further supplemented by the Floodplain Administrator based upon the best available information, which may include any base flood elevation and floodway data available from a federal or state agency, other flooding studies, measured high-water elevations from historic flooding events, local topography, or other available information accepted by the City Engineer. The FIS, FIRMs, Montgomery-Watson drainage study and any other special studies are on file at the Development Services Department, 777 Cypress Avenue, Redding, California 96049-6071.
18.51.030 General Provisions
A. Applicability
The regulations of this chapter provide seven levels of protection within and along waterways of the "FP" Floodplain Overlay District by (1) generally prohibiting development within the floodway, (2) allowing only limited use and development in the flood fringe, (3) regulating uses and development on properties contiguous to the flood fringe and outside of the floodplain, which do not meet the minimum protection standards, (4) reviewing proposed development located in designated scenic corridors, (5) reviewing all development permits to determine that the permit requirements of this chapter have been satisfied, (6) reviewing all permits to determine that the site is reasonably safe from flooding, and (7) reviewing all development permits to determine if the proposed development adversely affects the flood-carrying capacity of the area of special flood hazard.
Accordingly, the regulatory scope of this chapter is as follows:
Packet Pg. 620 Attachment: ^Draft Strikeout Ordinance (6.1--Rezoning Application RZ-2024-00163, by the City of Redding)
1. These regulations and standards shall be applied uniformly to all lots which, after considering evidence from flood experience and engineering studies, are deemed subject to inundation by a 100-year flood or are within the "FP" District of the City limits. These regulations and standards are recommended for all lots meeting the same criteria within the City's sphere of influence.
2. These regulations and standards shall apply to land outside the FEMA floodplain but within the "FP" District if the Planning Commission determines that the proposed development or use of the property bears relationship to the floodplain, has an unprotected lowest floor level of less than two (2) feet above the 100-year flood elevation, may adversely affect a designated scenic corridor, or is in an area where a potential of bank undermining exists.
3. Property that is determined to be contiguous to, within, or partially within the floodplain subsequent to the adoption of this chapter is automatically subject to the regulations of the "FP" District without further consideration by the Planning Commission and City Council and shall be considered as if already zoned "FP" District.
4. Ensure that floodplain development does not unnecessarily adversely affect a scenic corridor or riparian habitat.
B. Interpretation
1. Except as provided for in this chapter, all development and uses in the base floodplain, including grading and fill, are prohibited without approval as specified herein.
2. Any development within the floodplain, as determined by FEMA or higher floodplain elevation adopted by the Citywide Storm Drain Master Plan, shall comply with the standards of Section 60.3 (a, b, c, and d) and Section 60.6(a) of the Rules and Regulations of the National Flood Insurance Program (44 CFR 59), incorporated herein by reference; the development standards of this chapter; and any conditions of approval applied to the development.
3. Where there appears to be a conflict between a mapped boundary and actual field conditions and the conflict cannot be attributed to fill material being deposited to alter the elevations, the Floodplain Administrator and City Engineer may make interpretations, where needed, as to the exact location of the boundary of the floodway and 100-year floodplain consistent with the purpose of this chapter. Any person contesting the location of the boundary shall be given a reasonable opportunity to appeal the interpretation to the Planning Commission. Such appeals shall be reviewed consistent with the variance and exception procedures of Title 44, Section 60.6 of the Rules and Regulations of the National Flood Insurance Program (44 CFR 59, etc.). All costs for information necessary to make an interpretation shall be borne by the property owner and shall follow the procedures listed in Section 18.51.100.
4. Backwater areas along streams, which rise or fall with the level of water in the adjacent stream, are considered to be within the base floodplain of the adjacent creek or stream unless proven by a registered hydrologist/ engineer that these water levels are not the Packet Pg. 621 Attachment: ^Draft Strikeout Ordinance (6.1--Rezoning Application RZ-2024-00163, by the City of Redding) same level as the base flood of the adjacent stream and may have a base floodplain of their own.
5. When base flood elevation data has not been provided by federal, state, or local agencies, the owner shall be responsible for obtaining the information in accordance with Section 18.51.100.
6. The Transportation and Engineering Department and Development Services Department will review proposed development to ensure that all necessary permits have been received from those governmental agencies from which approval is required by federal or state law, including Section 404 of the Federal Water Pollution Control Act Amendments of 1972 and CDFG's 1601 or 1603 Agreements.
C. Department Records
1. In addition to the requirements of the building code and these regulations, and regardless of any limitation on the period required for retention of public records, the Floodplain Administrator shall maintain and permanently keep and make available for public inspection all records that are necessary for the administration of these regulations.
18.51.080 Construction Standards
Any structures or construction activities within the flood fringe or floodway shall be subject to the following:
A. Construction, General
1. No construction or grading is to limit the capacity of the floodway or increase the base flood elevation unless the following requirements are met:
a. Revision to the Flood Insurance Rate Map is prepared by the applicant's engineer and is adopted by FEMA in accordance with 44 CFR 65 to incorporate the increase in the base flood elevation.
b. Appropriate legal documents are prepared in which all property owners affected by the increased base flood elevations consent to the impacts on their property.
B. Anchoring
1. All new construction and substantial improvements subject to a 100-year flood shall be anchored to prevent flotation, collapse, or lateral movement of the structure.
C. Construction Materials and Methods
1. All new construction and substantial improvements shall be constructed with materials and utility equipment resistant to flood damage and flood-resistant materials, as specified in FEMA Technical Bulletin 2-93 entitled, Flood-Resistant Materials Requirement, when subject to a 100-year flood.
Packet Pg. 622 Attachment: ^Draft Strikeout Ordinance (6.1--Rezoning Application RZ-2024-00163, by the City of Redding)
2. All new construction and substantial improvements shall use methods and practices that minimize flood damage.
3. All nonstructural elements that function as a part of the structure, such as furnace, hot-water heater, air conditioner, electrical equipment, plumbing fixtures, and other service facilities shall be elevated to one foot above the base flood elevation or to the depth number specified on the Flood Insurance Rate Map (FIRM) or the Citywide Storm Drain Master Plan (whichever is more restrictive), plus one foot.
D. Elevation and Flood-Proofing
1. Residential construction, and accessory structures thereto, including new or substantial improvement in flood zones A, AE, AO, or A1-30, shall have the lowest floor, including basement and machinery and equipment servicing the building, elevated a minimum of to or above the regulatory flood protection elevation one foot above the base floodplain elevation, as determined by the FIRM maps, by the method in Section 18.51.100, or by the Citywide Master Storm Drain Study by Montgomery-Watson Engineers, whichever is more restrictive. The elevation of the lowest floor, including the basement, shall be certified by a registered professional engineer or licensed land surveyor per Section
18.51.080(D)(4) and (5). Said certification shall be submitted to the development services department for approval and to verify that certification requirements have been met.
2. Nonresidential construction, including new or substantial improvement, shall either be elevated consistent with subsection (D)(1) of this section or together with attendant utility and sanitary facilities shall be required to do the following:
a. Be floodproofed below the elevation recommended required under Section
18.51.090080(D)(1) of this section so that the structure is watertight with walls substantially impermeable to the passage of water.
b. Have structural components capable of resisting hydrostatic and hydrodynamic loads and effects of buoyancy.
c. Be certified by a registered professional engineer, licensed land surveyor, or architect that the standards of this subsection and the standards required in FEMA Technical Bulletin 3-93, entitled Nonresidential Flood Proofing Requirements and Certification are satisfied. Such certifications shall be provided to the City's Development Services Department.
3. All new construction and substantial improvement with fully enclosed areas below the lowest floor (excluding basements) that are usable solely for parking of vehicles, building access, or storage and which are subject to flooding shall be designed to automatically equalize hydrostatic flood forces on exterior walls by allowing for the entry and exit of floodwaters. Designs for meeting this requirement must meet the specifications in the FEMA Technical Bulletins 1-93 and 7-93, entitled Openings in Foundation Walls and Wet Flood proofing Requirements, respectively, and/or exceed the following minimum criteria:
Packet Pg. 623 Attachment: ^Draft Strikeout Ordinance (6.1--Rezoning Application RZ-2024-00163, by the City of Redding) a. Be certified by a registered professional engineer or architect. b. Have a minimum of two openings on different sides of the structure, having a total net area of not less than one square inch for every square foot of enclosed area subject to flooding. The bottom of all openings shall be no higher than one foot above grade. Openings may be equipped with screens, louvers, valves, or other coverings or devices, provided that they permit the automatic entry and exit of floodwaters.
4. An Elevation Certificate for residential construction (FEMA Form 81-31 FF-206-FY-22-152) of the lowest adjacent grade and lowest floor, based on construction drawings, shall be required prior to issuance of a building permit. Prior to pouring a foundation, the engineer shall provide written verification that the foundation form elevations are consistent with elevations shown on approved construction drawings. A second certification of the elevation of the lowest floor and utilities is required at the time of finished construction prior to final building permit approval (prior to occupancy). The Elevation Certificates must be prepared by a licensed land surveyor, registered professional engineer, or architect who is authorized by state or local law to certify elevation and shall be approved by the Development Services Department.
Failure to submit elevation certification shall be cause to issue a stop-work order for a project.
5. An Elevation Certificate (FEMA Form 81-31 FF-206-FY-22-152) or a nonresidential Flood Proofing Certificate (FEMA Form 81-65 FF-206-FY-22) for nonresidential construction is required prior to issuance of a building permit. Prior to pouring a foundation, the engineer shall provide written verification that the foundation form elevations are consistent with elevations shown on approved construction drawings. A second Elevation Certificate is required at the time of finished construction, prior to the final building permit.
E. Substantial improvement and substantial damage determinations.
For applications for building permits to improve buildings and structures, including alterations, movement, repair, additions, rehabilitations, renovations, substantial improvements, repairs of substantial damage, and any other improvement of or work on such buildings and structures, the Floodplain Administrator, in coordination with the Building Official, shall:
1. Estimate the market value, or require the applicant to obtain a professional appraisal prepared by a qualified independent appraiser, of the market value of the building or structure before the start of construction of the proposed work; in the case of repair, the market value of the building or structure shall be the market value before the damage occurred and before any repairs are made.
2. Compare the cost to perform the improvement, the cost to repair the damaged building to its pre-damaged condition, or the combined costs of improvements and repairs, where applicable, to the market value of the building or structure.
Packet Pg. 624 Attachment: ^Draft Strikeout Ordinance (6.1--Rezoning Application RZ-2024-00163, by the City of Redding)
3. Determine and document whether the proposed work constitutes substantial improvement or repair of substantial damage.
Packet Pg. 625 Attachment: ^Draft Strikeout Ordinance (6.1--Rezoning Application RZ-2024-00163, by the City of Redding)
4. Notify the applicant when it is determined that the work constitutes substantial improvement or repair of substantial damage and that compliance with the flood resistant construction requirements of the building code is required and notify the applicant when it is determined that work does not constitute substantial improvement or repair of substantial damage.
E.F. Standards for Utilities
6. All new and replacement water-supply and sanitary-sewage systems shall be designed to minimize or eliminate infiltration of floodwaters into the system and discharge from systems into floodwaters.
7. On-site, waste-disposal systems shall be located to avoid impairment to them or contamination from them during flooding.
F.G. Standards for Levees
1. Design criteria for levees shall incorporate adequate design, operation, and maintenance systems to provide protection from the base flood. The following requirements must be met:
a. Freeboard. Riverine levees must provide a minimum freeboard of three (3) feet above the water-surface level of the base flood. An additional one foot above the minimum is required within one-hundred (100) feet of either side of structures (such as bridges) riverward of the levee or wherever the flow is constricted. An additional one-half (½) foot above the minimum at the upstream end of the levee, tapering to not less than the minimum at the downstream end of the levee, is also required.
G.H.Standards for Manufactured Homes
1. All manufactured homes that are placed or substantially improved within Zones A, AO, A1-30, AE, or AH on the Flood Insurance Rate Map or in the 100-year floodplain as identified on the Citywide Storm Drain Master Plan shall be elevated on a permanent foundation such that the lowest floor of the manufactured home, including machinery or equipment servicing the building, is elevated at least one foot above the base floodplain elevation and be securely fastened to an adequately anchored foundation system to resist flotation collapse and lateral movement.
18.51.150 Nonconforming Uses in the Floodway or Floodplain A. Floodway
If any nonconforming use or structure within the floodway is destroyed by any means, including floods to an extent of fifty 50 percent (50%) or more of its market value as defined in Section 18.51.020, it shall not be reconstructed.
Packet Pg. 626 Attachment: ^Draft Strikeout Ordinance (6.1--Rezoning Application RZ-2024-00163, by the City of Redding) B. Flood Fringe
Within the flood fringe, a structure may be reconstructed pursuant to the Nonconforming Uses, Structures Section of the City's Zoning Code, provided that upon reconstruction, the structure is adequately and safely flood proofed, elevated, or otherwise protected in conformity with the requirements of this ordinance.
18.51.190 Variances
A. The Planning Commission shall hear requests for variances from the requirements of this chapter.
B. Those aggrieved by the decision of the Planning Commission may appeal such decision to the City Council.
C. In considering a variance application, the Planning Commission shall consider all technical evaluations, all relevant factors, standards, etc., specified in other sections of this chapter, and:
1. The danger that materials may be swept onto other lands to the injury of others.
2. The danger to life and property due to flooding or erosion damage.
3. The susceptibility of the proposed facility and its contents to flood damage and the effect of such damage on the individual owner.
4. The importance of the services provided by the proposed facility to the community.
5. The necessity to the facility of a waterfront location, where applicable.
6. The availability of alternative locations for the proposed uses that are not subject to flooding or erosion damage.
7. The compatibility of the proposed use with existing and anticipated development.
8. The relationship of the proposed use to the comprehensive plan and floodplain-management program for that area.
9. The safety of access to the property in times of flood for ordinary and emergency vehicles.
10. The expected heights, velocity, duration, rate of rise, and sediment transport of the floodwaters and the effects of wave action, if applicable, expected at the site.
11. The costs of providing governmental services during and after flood conditions, including maintenance and repair of public utilities and facilities, such as sewer, gas, electrical, water system, and streets and bridges.
Packet Pg. 627 Attachment: ^Draft Strikeout Ordinance (6.1--Rezoning Application RZ-2024-00163, by the City of Redding) D. Generally, variances may only be issued for new construction and substantial improvements to be erected on a lot of ½ acre or less in size contiguous to and surrounded by lots with existing structures constructed below the base flood level providing subsections A through F of this section have been fully considered. As the lot size increases beyond the ½ acre, the technical justification required for issuing the variance increases.
E.D. Upon consideration of the factors of Section 18.51.190(C) and the purpose of this chapter, the Planning Commission may attach such conditions to the granting of variances as it deems necessary to further the purpose of this chapter.
F.E. The Floodplain Administrator shall maintain the records of all appeal actions and report any variances to the Federal Insurance Administration of the Federal Emergency Management Agency in the biennial report.
G.F. Conditions for Variances:
1. Variances may be issued for the repair, rehabilitation, or restoration of structures listed on the National Register of Historic Places or the State Inventory of Historic Places, provided that the proposed repair, rehabilitation, or restoration will not preclude the structure's continued designation as an historic structure and the variance is the minimum necessary to preserve the historic character and design of the structure.
2. Variances shall not be issued within any designated floodway if any increase in flood levels during the base flood discharge would result.
3. Variances shall only be issued upon a determination that the variance is the minimum necessary, considering the flood hazard, to afford relief.
4. Variances shall only be issued upon:
a. A showing of good and sufficient cause, such as renovation, rehabilitation, or reconstruction. Variances issued for economic considerations, aesthetics, or because variances have been used in the past, are not good and sufficient cause. b. A determination that failure to grant the variance would result in exceptional hardship to the applicant.
c. A determination that the granting of a variance will not result in increased flood heights, additional threats to public safety, or extraordinary public expense; create nuisances; cause fraud on or victimization to the public; or conflict with existing local laws or ordinances.
5. Any applicant to whom a variance is granted shall be given written notice that the structure will be permitted to be built with a lowest floor elevation below the base flood elevation and that the cost of flood insurance will be commensurate with the increased risk resulting from the reduced lowest floor elevation. It is recommended that a copy of the notice be recorded by the Floodplain Administrator in the Office of the Shasta County Recorder and be recorded in a manner so that it appears in the chain of title of the affected parcel of land.
Packet Pg. 628 Attachment: ^Draft Strikeout Ordinance (6.1--Rezoning Application RZ-2024-00163, by the City of Redding) Addendum to Mitigated Negative Declaration - RZ-2023-00163 Page 1
ADDENDUM TO A MITIGATED NEGATIVE DECLARATION
Prepared for Rezoning Application RZ-2024-00163
Zoning Ordinance Text Cleanup Amendments
SUBJECT
Text cleanup amendments to the City of Redding Zoning Ordinance, Chapter 18.51, Floodplain Overlay District.
PROJECT DESCRIPTION
The proposed text cleanup amendments to the City of Redding Zoning Ordinance (Ordinance) are summarized below:
1. Sections 18.51.020 contain references and dates that are incorrect. The proposed amendments would correct these references and dates.
2. Section 18.51.030 is the general provision criteria. Insertion of additional language adds clarity and specifics regarding availability of records and keeping of records pertaining to the administration of the floodplain ordinance.
3. Section 18.51.080 regulates the standards of construction within the floodplain. The proposed amendments; (1) adds language to include machinery and equipment servicing the building(s) to be elevated; (2) require versus recommend for floodproofing below required base flood elevation; (3) correct code references; (4) update reference to FEMA forms; and (5) add language in regards to substantial improvement and substantial damage determination.
4. Section 18.51.150 regulates nonconforming uses in the floodway or floodplain.
Reformatting and inserting additional language for clarity.
5. Section 18.51.190 regulates variances to the floodplain regulations. The general language regarding variances for new construction and substantial improvements on lots of one-half (0.5) acre or less, is eliminated. This language is not consistent with federal regulations.
SETTING
The ordinance amendment pertains to properties Citywide.
DETERMINATION
The City of Redding previously prepared an Initial Study, and Mitigated Negative Declaration, for Packet Pg. 629 Attachment: ^Addendum to Mitigated Negative Declaration (6.1--Rezoning Application RZ-2024-00163, by the City of Redding) Addendum to Mitigated Negative Declaration - RZ-2023-00163 Page 2 the adoption of the Redding Zoning Code. These documents were adopted on October 1, 2002. Based upon a review of the current amendments to the project, it has been determined that an addendum is appropriate because the additions are minor, and none of the following conditions (pursuant to CEQA Section 15162) have occurred:
Substantial changes are proposed for the project that will require major revision of the previous Mitigated Negative Declaration due to new, significant environmental effects or a substantial increase in the severity of previously identified effects.
1. Substantial changes occur with respect to the circumstances under which the project is undertaken that involve new, significant environmental effects or a substantial increase in the severity of previously identified effects.
2. New information of substantial importance indicates that:
a. The project will have one or more significant effects not discussed in the previous Mitigated Negative Declaration.
b. Significant effects previously examined will be substantially more severe than shown in the previous Mitigated Negative Declaration.
c. Mitigation measures previously found not to be feasible would in fact be feasible and would substantially reduce one or more significant effects of the project, but the project proponents decline to adopt them.
d. Mitigation measures that are considerably different from those analyzed in the previous Mitigated Negative Declaration would substantially reduce one or more significant effects, but the project proponents decline to adopt them.
FINDINGS
1. The City of Redding has determined that an addendum is warranted, finding that none of the above conditions are in evidence and that there is no substantial evidence, in light of the whole record before the City, that the amendment proposal will have a significant effect on the environment.
2. The Addendum to the Mitigated Negative Declaration, with its supporting documentation (Initial Study), reflects the independent judgment and analysis of the City of Redding.
MITIGATION MEASURES
The mitigation measures reflected in the original Mitigation Monitoring Program need not be altered.
Packet Pg. 630 Attachment: ^Addendum to Mitigated Negative Declaration (6.1--Rezoning Application RZ-2024-00163, by the City of Redding) Addendum to Mitigated Negative Declaration - RZ-2023-00163 Page 3
PUBLIC REVIEW DISTRIBUTION
Pursuant to Section 15164(c) of CEQA, an addendum does not require circulation for public review.
Copies of the Addendum, the Mitigated Negative Declaration, and related materials may be obtained at the Planning Division of the Development Services Department, City of Redding, 777 Cypress Avenue, Redding, CA 96001. Contact Lily Toy, Planning Manager, at (530) 245-7231.
March 26, 2024 ___________________________
Date Lily Toy, Planning Manager
Development Services Department
Packet Pg. 631 Attachment: ^Addendum to Mitigated Negative Declaration (6.1--Rezoning Application RZ-2024-00163, by the City of Redding)
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Receive a presentation from United Way of Northern California (United Way) on its Mark Street Emergency Housing Site located at 3211 Mark Street; and authorize the City Manager to extend the term of the Property Sublease with United Way (C-9664) for six months thereby terminating on December 31, 2024.
Fiscal Impact
If the lease for the Mark Street Emergency Housing Site (EHS) site is extended, staff will partner with United Way of Northern California (United Way) to identify grant funds and other resources for supportive services on the site. Any City of Redding (City) grant resources identified will be brought back to City Council (Council) for consideration. There is no impact to the General Fund.
Alternative Action
Council may choose to not extend the lease at the Mark Street EHS and the EHS would be closed at the end of June 2024 or modify the lease term to a longer or shorter period of time.
Background/Analysis
The United Way’s Mark Street EHS, known as the South Market Microshelter Community, is located at 3211 Mark Street. This property is owned by the Redding Area Bus Authority (RABA), leased to the City of Redding and in turn, subleased to the United Way for its EHS operation. This EHS site began operation in March 2023.
MEETING DATE: April 2, 2024
ITEM NO. 9.2(b)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 9.2(b)--Consider United Way's Mark Street Emergency Housing Site Presentation and Property Sublease Extension.
Steve Bade, Assistant City
Manager
Packet Pg. 632
Report to Redding City Council March 28, 2024
Re: 9.2(b)--Presentation by United Way to provide an update on the Mark Street Emergency Housing Site Page 2
On June 30, 2024, the United Way’s sublease and the operations agreement will expire - they have expressed their interest in extending the RABA property sublease and the operations agreement. Presently, United Way is improving the EHS site to include additional temporary buildings for laundry, kitchen clean-up and a shower/bathroom trailer upgrade for the EHS occupants. If the sublease is extended for six months, staff anticipates working with United Way to further analyze the long-term viability of its EHS.
Environmental Review
Receiving a presentation and providing direction to the City Manager on future lease extensions is not a project as defined under CEQA, and no further action is required.
Receiving a presentation and giving direction to staff is considered an exempt activity under NEPA, 24 CFR §58.34(a)(3) administrative activities.
Council Priority/City Manager Goals
● Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
● Economic Development – “Facilitate and become a catalyst for economic development in Redding to create jobs, retain current businesses and attract new ones, and encourage investment in the community.”
● Public Safety – “Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding.” Attachments
Original Property Sublease (12/20/2022)
Property Sublease Extension (12/19/2023)
Original Contract - EHS Site Operator
Contract - First Amendment
Packet Pg. 633
Packet Pg. 634
Attachment: Original Property Sublease (12/20/2022) (9.2(b)--Presentation by United Way to provide an update on the Mark Street Emergency Packet Pg. 635
Attachment: Original Property Sublease (12/20/2022) (9.2(b)--Presentation by United Way to provide an update on the Mark Street Emergency Packet Pg. 636
Attachment: Original Property Sublease (12/20/2022) (9.2(b)--Presentation by United Way to provide an update on the Mark Street Emergency Packet Pg. 637
Attachment: Original Property Sublease (12/20/2022) (9.2(b)--Presentation by United Way to provide an update on the Mark Street Emergency Packet Pg. 638
Attachment: Original Property Sublease (12/20/2022) (9.2(b)--Presentation by United Way to provide an update on the Mark Street Emergency Packet Pg. 639
Attachment: Original Property Sublease (12/20/2022) (9.2(b)--Presentation by United Way to provide an update on the Mark Street Emergency Packet Pg. 640
Attachment: Original Property Sublease (12/20/2022) (9.2(b)--Presentation by United Way to provide an update on the Mark Street Emergency Packet Pg. 641
Attachment: Original Property Sublease (12/20/2022) (9.2(b)--Presentation by United Way to provide an update on the Mark Street Emergency Packet Pg. 642
Attachment: Original Property Sublease (12/20/2022) (9.2(b)--Presentation by United Way to provide an update on the Mark Street Emergency Packet Pg. 643
Attachment: Original Property Sublease (12/20/2022) (9.2(b)--Presentation by United Way to provide an update on the Mark Street Emergency Packet Pg. 644
Attachment: Original Property Sublease (12/20/2022) (9.2(b)--Presentation by United Way to provide an update on the Mark Street Emergency Packet Pg. 645
Attachment: Original Property Sublease (12/20/2022) (9.2(b)--Presentation by United Way to provide an update on the Mark Street Emergency Packet Pg. 646 Attachment: Property Sublease Extension (12/19/2023) (9.2(b)--Presentation by United Way to provide an update on the Mark Street Emergency Packet Pg. 647 Attachment: Property Sublease Extension (12/19/2023) (9.2(b)--Presentation by United Way to provide an update on the Mark Street Emergency Packet Pg. 648
Attachment: Original Contract - EHS Site Operator (9.2(b)--Presentation by United Way to provide an update on the Mark Street Emergency Packet Pg. 649
Attachment: Original Contract - EHS Site Operator (9.2(b)--Presentation by United Way to provide an update on the Mark Street Emergency Packet Pg. 650
Attachment: Original Contract - EHS Site Operator (9.2(b)--Presentation by United Way to provide an update on the Mark Street Emergency Packet Pg. 651
Attachment: Original Contract - EHS Site Operator (9.2(b)--Presentation by United Way to provide an update on the Mark Street Emergency Packet Pg. 652
Attachment: Original Contract - EHS Site Operator (9.2(b)--Presentation by United Way to provide an update on the Mark Street Emergency Packet Pg. 653
Attachment: Original Contract - EHS Site Operator (9.2(b)--Presentation by United Way to provide an update on the Mark Street Emergency Packet Pg. 654
Attachment: Original Contract - EHS Site Operator (9.2(b)--Presentation by United Way to provide an update on the Mark Street Emergency Packet Pg. 655
Attachment: Original Contract - EHS Site Operator (9.2(b)--Presentation by United Way to provide an update on the Mark Street Emergency Packet Pg. 656
Attachment: Original Contract - EHS Site Operator (9.2(b)--Presentation by United Way to provide an update on the Mark Street Emergency Packet Pg. 657
Attachment: Original Contract - EHS Site Operator (9.2(b)--Presentation by United Way to provide an update on the Mark Street Emergency Packet Pg. 658
Attachment: Original Contract - EHS Site Operator (9.2(b)--Presentation by United Way to provide an update on the Mark Street Emergency Packet Pg. 659
Attachment: Original Contract - EHS Site Operator (9.2(b)--Presentation by United Way to provide an update on the Mark Street Emergency Packet Pg. 660
Attachment: Original Contract - EHS Site Operator (9.2(b)--Presentation by United Way to provide an update on the Mark Street Emergency Packet Pg. 661
Attachment: Original Contract - EHS Site Operator (9.2(b)--Presentation by United Way to provide an update on the Mark Street Emergency Packet Pg. 662
Attachment: Original Contract - EHS Site Operator (9.2(b)--Presentation by United Way to provide an update on the Mark Street Emergency Packet Pg. 663
Attachment: Original Contract - EHS Site Operator (9.2(b)--Presentation by United Way to provide an update on the Mark Street Emergency Packet Pg. 664
Attachment: Original Contract - EHS Site Operator (9.2(b)--Presentation by United Way to provide an update on the Mark Street Emergency Packet Pg. 665
Attachment: Original Contract - EHS Site Operator (9.2(b)--Presentation by United Way to provide an update on the Mark Street Emergency Packet Pg. 666
Attachment: Original Contract - EHS Site Operator (9.2(b)--Presentation by United Way to provide an update on the Mark Street Emergency Packet Pg. 667
Attachment: Original Contract - EHS Site Operator (9.2(b)--Presentation by United Way to provide an update on the Mark Street Emergency Packet Pg. 668
Attachment: Original Contract - EHS Site Operator (9.2(b)--Presentation by United Way to provide an update on the Mark Street Emergency Packet Pg. 669
Attachment: Original Contract - EHS Site Operator (9.2(b)--Presentation by United Way to provide an update on the Mark Street Emergency Packet Pg. 670
Attachment: Original Contract - EHS Site Operator (9.2(b)--Presentation by United Way to provide an update on the Mark Street Emergency Packet Pg. 671
Attachment: Original Contract - EHS Site Operator (9.2(b)--Presentation by United Way to provide an update on the Mark Street Emergency Packet Pg. 672
Attachment: Original Contract - EHS Site Operator (9.2(b)--Presentation by United Way to provide an update on the Mark Street Emergency Packet Pg. 673
Attachment: Original Contract - EHS Site Operator (9.2(b)--Presentation by United Way to provide an update on the Mark Street Emergency Packet Pg. 674
Attachment: Original Contract - EHS Site Operator (9.2(b)--Presentation by United Way to provide an update on the Mark Street Emergency Packet Pg. 675
Attachment: Original Contract - EHS Site Operator (9.2(b)--Presentation by United Way to provide an update on the Mark Street Emergency Packet Pg. 676
Attachment: Original Contract - EHS Site Operator (9.2(b)--Presentation by United Way to provide an update on the Mark Street Emergency Packet Pg. 677
Attachment: Original Contract - EHS Site Operator (9.2(b)--Presentation by United Way to provide an update on the Mark Street Emergency Packet Pg. 678
Attachment: Original Contract - EHS Site Operator (9.2(b)--Presentation by United Way to provide an update on the Mark Street Emergency Packet Pg. 679
Attachment: Contract - First Amendment (9.2(b)--Presentation by United Way to provide an update on the Mark Street Emergency Housing Site) Packet Pg. 680
Attachment: Contract - First Amendment (9.2(b)--Presentation by United Way to provide an update on the Mark Street Emergency Housing Site)
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Approve and authorize the following actions concerning the Encampment Resolution Funding Lookback Disbursement 3-L Program:
(1) Authorize the City Manager, or designee, to appropriate $30,000 for intermittent motel stays that assist the Crisis Intervention Response Team; (2) Authorize the City Manager, or designee, to appropriate up to $725,000 to No Boundaries Transitional Housing, Inc.; and authorize the City Manager, or designee, to negotiate and execute a funding agreement through June 2025;
(3) Authorize the City Manager, or designee, to appropriate $45,000 to support the Good News Rescue Mission’s temporary day resource center;
(4) Receive results from a case management survey completed by local community organizations; and direct staff to prepare and publish a Request for Proposals for case management services that assist the Crisis Intervention Response Team; (5) Authorize the City Manager, or designee, to apply for grant funds from the Encampment Resolution Funding Round 3, Rolling Application; and
(6) Find that appropriating grant funds is not considered a project under the California Environmental Quality Act Guidelines.
Fiscal Impact
The Encampment Resolution Lookback Disbursement Funding (ERF-3-L) provides $8,354,955 in grant funds to the City of Redding (City) as detailed in the California Department General Services – Business, Consumer Services and Housing Agency (BCSH) Standard Agreement.
Any future funds received from the Encampment Resolution Funding Program Round 3, Rolling Application (ERF-3-R) are also grant funds and do not require matching funds.
There is no impact to the General Fund.
MEETING DATE: April 2, 2024
ITEM NO. 9.2(c)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 9.2(c)--Consider appropriation of Encampment Resolution Funding 3-L Award.
Steve Bade, Assistant City
Manager
Packet Pg. 681
Report to Redding City Council March 28, 2024
Re: 9.2(c)--Appropriate Encampment Resolution Funding (ERF) 3-L Award Page 2 Alternative Action
The City Council (Council) could choose not to provide approval of the appropriation requests or provide staff alternate direction. Any alternative direction with regard to funding allocations would require Council and BCSH approval, and may result in ERF-3-L funds being lost or reduced by the BCSH.
Background/Analysis
On February 21, 2023, Council authorized and approved staff to submit a grant application through the BCSH for the ERF-3-L Program. On September 21, 2023, a Standard Agreement detailing the budget, scope of work, and terms and conditions of the $8,354,955 funding award was executed. The ERF-3-L grant’s intent is to provide outreach, supportive services and connection to shelter for those living in the Linden/Mercy Canyon, Progress/Technology Way Encampments (Encampments).
On November 21, 2023, Council approved the appropriation of the grant award and provided direction on various line items of the ERF 3-L budget that included: Crisis Intervention Response Team (CIRT) officers; case managers; street outreach; housing; day resource center; Good News Rescue Mission rehabilitation project; and City staff costs. Of those categories, staff was directed to research housing case management and motel purchases and return to the Council with additional information.
Housing staff conducted a case management survey, with the results attached, to determine the capacity of case management organizations to assist persons residing in encampments. The survey was sent out to the NorCal Continuum of Care – Shasta Advisory Board. Responses were received from nine organizations. Four organizations indicated they do not provide services to persons living in encampments. Three of the nine serve special populations. One organization noted they have a waitlist of over 100 people waiting for case management services. Others note that they do not keep a waitlist, but use Coordinated Entry for any new openings in their programs. Of the nine, two stated they have capacity to provide case management for encampments, and two others indicated no capacity, but were willing to expand.
Based on information received from the survey, staff recommends releasing a request for proposals for case management services to assist CIRT with meeting its goals of serving 200 homeless persons, including transitioning 90 persons into emergency shelter and 50 persons into permanent housing by March 2027.
With regard to motel purchases, staff communicated with three motel owners who expressed interest in selling their motels. All respondents favored a full cash sale over possible owner-willcarry scenarios. Staff believes that although purchasing a motel is a better long-term goal, funding shelter rooms right now is the best choice, at least until capital can be raised to purchase a motel outright. As a way to obtain additional funding for a motel purchase, staff intends to pursue ERF-3-R funds through the current notice of funding availability application due April 30, 2024.
In the meantime, staff recommends utilizing $755,000 of the $1,764,000 in ERF-3-L Interim Housing line item funds, to partially fund CIRT’s intermittent motel stays for specific encampment residents in emergency situations ($30,000), as well as to provide $725,000 of funding toward the No Boundaries project through June 2025. Currently the No Boundaries Packet Pg. 682
Report to Redding City Council March 28, 2024
Re: 9.2(c)--Appropriate Encampment Resolution Funding (ERF) 3-L Award Page 3 subsidy provides funding for approximately 66 rooms through June 2024. If Council approves the $725,000 funding request, the funding will allow approximately 40 rooms to be occupied from June 2024 through June 2025 for ERF-3-L participants. Funding these projects will assist staff to meet the metrics for the grant; specifically, to provide 90 people with emergency shelter rooms.
In November 2023, the Good News Rescue Mission (GNRM) requested $157,000 to fund two case managers to support a temporary Day Resource Center in the GNRM’s current chapel/cafeteria building. Council funded $112,000 of the request through the Housing and Homelessness Incentive Program (HHIP). Staff is requesting that the $45,000 difference between the cost of the project and the appropriated HHIP funds be funded with ERF-3-L funds re-directed from the ERF-3-L Sanitation Support line item approved at the December 19, 2023 Council meeting. The appropriation of the ERF-3-L funds will fully support the GNRM’s total temporary Day Resource Center request.
Environmental Review
This is not a project as defined under California Environmental Quality Act, and no further action is required.
Council Priority/City Manager Goals
• Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
• Economic Development – “Facilitate and become a catalyst for economic development in Redding to create jobs, retain current businesses and attract new ones, and encourage investment in the community.”
• Public Safety – “Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding.” Attachments
^Case Management Survey Results
Packet Pg. 683
ERF 3-L Case Management Survey Results
Housing staff sent a survey link to the NorCal CoC Shasta Advisory Board (consisting of 30+ local agencies) inquiring about homeless case management services. Responses were received from nine organizations.
FaithWorks Community Coalition Inc.
Hill Country Community Clinic
Lutheran Social Services
Nation’s Finest (serving Veterans)
One Safe Place (serving domestic violence victims)
Ready for Life Host Homes (serving youth)
Shasta Community Health Center
Shasta County HHSA
Shasta Thrive
Does your organization employ case managers and/or social workers whose main job is to serve people who are homeless?
Of those who said yes, how many of this staff do you have and what is the ratio of staff to clients?
FaithWorks Community
Coalition INC* 4 1: 15 to 20
Hill Country Community Clinic 15 1:25
Lutheran Social Services 3 in Shasta County and 1 for Siskiyou County
ACTS 1:14, HHIP 1:30,
CAL-AIM 1:80 up to 80
Nation's Finest* 7 1:15
One Safe Place (OSP) 2, must have some type of
victimization to receive services. 1:15
Ready for Life Host Homes 1 1:10
Shasta Community Health
Center* 10 it can depend but for the most part 1:25
Shasta County* HHSA 10 1:23
* These four currently provide services to people in encampments 1 8
0 1
2 3
4 5
6 7
8 9
No Yes
Packet Pg. 684 Attachment: ^Case Management Survey Results (9.2(c)--Appropriate Encampment Resolution Funding (ERF) 3-L Award) Do you have a waiting list for services? If yes, how many are on your waiting list? FaithWorks Community
Coalition Inc, No We use Coordinated Entry
Hill Country Community Clinic yes 100 plus
Lutheran Social Services Yes 10
Nation's Finest No N/A
One Safe Place (OSP) No
None, most services are specific to drop in and
availability. Transitional housing may have a waitlist for units when fully built out.
Ready for Life Host Homes Yes Varies, usually 10-15 youth at a time Shasta Community Health
Center No N/A
Shasta County HHSA No We utilize HMIS when we have availability within a program.
Would you have capacity to provide two full-time case managers to work in encampments? Other Comments:
FaithWorks
Community
Coalition INC
No We do not have the capacity to provide 2 full time CM at this time but would consider expanding.
Hill Country
Community Clinic No
We have 15 full-time cm/sw positions and 7 open because of the challenges that are present when working in this field. That includes homeless and housed. It a hard job with not enough training or resources to help everyone. Mainly housing inventory and long-term case management.
Lutheran Social
Services No No Comments
Nation's Finest No
Regarding the last question, we plan to have more direct presence in the homeless encampments but that would be part of an outreach specialist's role here and not a full time presence.
One Safe Place
(OSP) No No Comments
Ready for Life Host
Homes No
Encampment outreach is not something we currently do; but not something we are against exploring in the future - especially to identify and connect with homeless youth.
Shasta Community
Health Center Yes Would there be funding available to support the CM? Shasta County
HHSA Yes No Comments
Housing staff are recommending that we release a Request for Proposals (RFP) for organizations interested in expanding into this area of homeless services. The need to add two case managers is essential to meet our goals for the grant: Serve 200 people over the three-year period, with 90 transitioning into emergency shelter and 50 transitioning into permanent housing.
Packet Pg. 685 Attachment: ^Case Management Survey Results (9.2(c)--Appropriate Encampment Resolution Funding (ERF) 3-L Award)
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Accept the presentation regarding the assessment for the City of Redding Zero Emission Vehicle Transition; and direct staff to create an implementation plan as part of the Fiscal Year 2024-25 budget process.
Fiscal Impact
There is no fiscal impact associated with accepting this presentation.
Background/Analysis
In April 2023, the California Air Resources Board (CARB) adopted the Advanced Clean Fleets (ACF) regulation. The ACF regulation requires 50 percent of new medium and heavy-duty (MDV & HDV) vehicles to be zero emission vehicles (ZEV), and 100 percent of new purchases must be ZEV starting in 2027. Some counties, such as Shasta, fall into a low-population exemption and are given an extension to 2027. However, at that time, 100 percent of new MDV/HDV public fleet purchases must be zero-emission. Vehicles required for emergency response are exempt from the ACF requirements.
On top of the ACF, which imposes a direct compliance requirement on the City of Redding (City), there are additional regulatory requirements affecting dealerships and manufacturers that will impact the City’s ability to procure fleet vehicles. These include the Advanced Clean Cars II and Advanced Clean Trucks regulations.
In summary, there are three primary regulations affecting the City’s future fleet procurement:
1. Advanced Clean Fleets – Applies to municipal fleets, including the City’s fleet. The rule requires 50% of new medium and heavy-duty (MDV & HDV) vehicles to be ZeroEmission Vehicles (ZEV) and 100% of new purchases to be ZEVs starting in 2027.
MEETING DATE: April 2, 2024
ITEM NO. 9.2(d)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 9.2(d)--Consider presentation regarding an assessment for the City of Redding Zero Emission Vehicle Transition.
Steve Bade, Assistant City
Manager
Packet Pg. 686
Report to Redding City Council March 28, 2024
Re: 9.2(d)--Presentation - Assessment for City's Zero Emission Vehicle Transition Page 2
2. Advanced Clean Cars II – Applies to dealerships. Starting with the 2026 model year, dealers must sell an increasing percentage of ZEVs based on targets set in the rule. By 2035, all light-duty vehicles sold must be ZEVs, and 75% of medium-duty trucks sold must be ZEVs.
3. Advanced Clean Trucks – Applies to both dealerships and manufacturers. Starting with the 2024 model year, dealers must sell an increasing percentage of ZEVs based on targets set in the rule. By 2035, 75% of medium-duty trucks sold must be ZEVs.
To ensure the City can meet the State’s compliance obligations, REU, on behalf of the entire City, entered into a Professional Services Agreement with Frontier Energy in April 2023 to develop a comprehensive, implementable Citywide Fleet Replacement and Infrastructure Assessment. The goal was to establish a “least-cost compliance” assessment that complies with the ACF regulation while minimizing costs and maintaining the reliable operation of the City’s vital fleet vehicles. The assessment includes the infrastructure (chargers and electric equipment upgrades) and electric energy required to meet the ZEV charging demand as well as any changes to policies and procedures that will be needed to accommodate the ZEV fleet.
In addition, the assessment was developed with the following compliance strategies:
1. Right Size – retire low mileage vehicles and match vehicles to their use
2. Shuffle – delay implementation, adjust replacement dates, and request exemptions
3. Partner – coordinate with other agencies on infrastructure
4. Incentive – seek rebates and state & federal grants
To maintain flexibility with changes in future regulations, vehicle availability, and technology advancements, staff and Frontier developed a phased approach that set targets for procurements based on current inventory, regulation effective dates, and technology development forecast.
1. Phase 1 “On Your Mark” 2024-2026
a. Purchase traditional gas-powered vehicles to extend useful life of existing fleet b. Purchase ZEVs when economic and they are lower cost with incentives c. Early replacement of some trucks prior to ACF compliance date d. Increase electrical capacity at key facilities
2. Phase 2 “Get Ready” 2027-2030
a. 100% of new trucks must be ZEV per ACF
b. Apply exemptions wherever possible
c. All new light-duty vehicles are still gas-powered
d. Install charging stations
e. Assess hydrogen potential and recommendation for Fuel Cell Electric Vehicles (FCEV)
3. Phase 3 “Get Set” 2031-2035
a. All new light-duty vehicles will be ZEV
b. Most trucks will be ZEV
c. Gas vehicles replaced in Phase 1 will be replaced with ZEVs d. Refuse trucks begin the transition to FCEVs
e. Finish installing charging stations
4. Phase 4 “Go!” 2036 and beyond
a. All vehicle purchases are ZEV except fire apparatus
b. Charging and hydrogen infrastructure is complete
Packet Pg. 687
Report to Redding City Council March 28, 2024
Re: 9.2(d)--Presentation - Assessment for City's Zero Emission Vehicle Transition Page 3 Fleet Replacement Schedule
Phase BEVs FCEVs Level 2 Slow DC DCFC
Phase 1, 2024-2026 4 2 1
Phase 2, 2027-2030 80 6 14 1 2
Phase 3, 2031-2035 319 51 44 14 3
Phase 4, 2036+ 25 3 4 7
Most of the City’s larger heavy-duty vehicle replacements are assumed to be replaced with Hydrogen Fuel Cell Vehicles (FCEV). While the City is not planning to own or operate any hydrogen fueling centers, the City will need to be supportive and engaged in developing hydrogen fueling capacity in the area. In total, the City will need to replace 488 vehicles with ZEV counterparts and install 114 chargers at City facilities over the next 20 years.
Rather than imposing specific fleet replacement requirements, the assessment outlines a trajectory for achieving ACF compliance targets, prioritizing investments in EV fuel supply infrastructure, and adapting to the evolving landscape of available vehicles for purchase. Staff anticipates utilizing the Fleet Electrification Assessment report as base to achieve state compliance and to develop a strategic implementation plan that will be included in the Fiscal Year 2024-25 budget development process.
Environmental Review
This is not a project defined under the California Environmental Quality Act, and no further action is required.
Council Priority/City Manager Goals
• Restructuring Government for the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
Attachments
^Planning for ZEV Transition
Redding Fleet Electrification Assessment March 2024
Packet Pg. 688
Planning for the
ZEV Transition
Packet Pg. 689 Attachment: ^Planning for ZEV Transition (9.2(d)--Presentation - Assessment for City's Zero Emission 20 years experience in green fleet
analysis and 30+ years experience
with utility programs.
40 years experience designing
transportation systems to serve
community members and fleets.
25+
EV PROJECTS
COMBINED
in WA & OR
35+
EV PROJECTS
COMBINED
in CA
20+
EV PROJECTS
AS ONE TEAM
Packet Pg. 690 Attachment: ^Planning for ZEV Transition (9.2(d)--Presentation - Assessment for City's Zero Emission California regulations
3 Advanced Clean Fleets
Applies to municipal fleets
Starting on 1/1/27, 100% of
medium- and heavy-duty
vehicles are ZEVs
Exceptions and exemptions
will change annually
Advanced Clean Cars II
Applies to dealerships
Starting with the 2026 model
year, dealers must sell an
increasing percentage of ZEVs.
By 2035, all new light-duty
vehicles will be ZEVs
By 2035, 75% of medium-duty
trucks will be ZEVs
Advanced Clean Trucks
Applies to dealerships &
manufacturers
Starting with the 2024 model
year, dealers must sell an
increasing percentage of ZEVs.
By 2035, 75% of medium-duty
trucks will be ZEVs
Packet Pg. 691 Attachment: ^Planning for ZEV Transition (9.2(d)--Presentation - Assessment for City's Zero Emission Compliance Strategies
4 Packet Pg. 692 Attachment: ^Planning for ZEV Transition (9.2(d)--Presentation - Assessment for City's Zero Emission Scope
· Figure out the vehicle replacement schedule for all City vehicles · Calculate the energy needed for charging
· Recommend charging/fueling strategies
· Evaluate the sites for charging stations and/or hydrogen · Estimate costs
· Identify funding
· Revise policies and processes
· Identify tools, equipment, training, and technology for management and maintenance
Packet Pg. 693 Attachment: ^Planning for ZEV Transition (9.2(d)--Presentation - Assessment for City's Zero Emission Phased approach
6 Packet Pg. 694 Attachment: ^Planning for ZEV Transition (9.2(d)--Presentation - Assessment for City's Zero Emission Summary of each phase
7 Phase Total Added ZEVs Total Added Charging Stations
BEVs FCEVs Level 2 Slow DC DCFC
4 2 1
80 6 14 1 2
319 51 44 14 3
25 3 4 7
Packet Pg. 695 Attachment: ^Planning for ZEV Transition (9.2(d)--Presentation - Assessment for City's Zero Emission 8 Packet Pg. 696 Attachment: ^Planning for ZEV Transition (9.2(d)--Presentation - Assessment for City's Zero Emission 9 Packet Pg. 697 Attachment: ^Planning for ZEV Transition (9.2(d)--Presentation - Assessment for City's Zero Emission ZEV Budget through 2040
10 Does not include gas vehicle
purchases
Packet Pg. 698 Attachment: ^Planning for ZEV Transition (9.2(d)--Presentation - Assessment for City's Zero Emission The Bubble
11 Does not include gas vehicle
purchases
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· Longer term solution for refuse and other heavy-use vehicles · Potential to make H2 at WWT plants or landfill
· Partner with a station developer or collaborate with others! 13 Packet Pg. 701 Attachment: ^Planning for ZEV Transition (9.2(d)--Presentation - Assessment for City's Zero Emission Thank you
14 Packet Pg. 702 Attachment: ^Planning for ZEV Transition (9.2(d)--Presentation - Assessment for City's Zero Emission
FINAL REPORT
CITY OF REDDING FLEET
ELECTRIFICATION ASSESSSMENT
Prepared for City of Redding
March 12, 2024
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Table of Contents
1. Glossary.................................................................................................................................................... ii
2. EXECUTIVE SUMMARY ............................................................................................................................. 1 Background ........................................................................................................................................... 1 Goals and Objectives ............................................................................................................................ 1
3. Introduction ............................................................................................................................................. 3 Zero-Emission Vehicle Types ................................................................................................................ 3 Electric Vehicle Supply Equipment ....................................................................................................... 4 Shared Charging.................................................................................................................................... 6 Hydrogen and Hydrogen Stations......................................................................................................... 7 Regulations That Are Driving Change ................................................................................................... 9
4. The ZEV Transition Plan ......................................................................................................................... 11 Summary of Estimated ZEV Costs by Year.......................................................................................... 12 Charging Stations................................................................................................................................ 13
5. Operational Models ............................................................................................................................... 17 Credits and Incentives......................................................................................................................... 18
6. EV Maintenance Equipment and Training ............................................................................................. 19
7. Shared Charging Considerations............................................................................................................ 23
8. Procurement Processes ......................................................................................................................... 27
9. Conclusion.............................................................................................................................................. 28 Appendix A: Interim ICE REplacement Vehicles ................................................................................. 29 Appendix B: Facility Reports............................................................................................................... 48 Appendix C: Revised Rolling Stock Form for ACF Compliance............................................................ 66 Packet Pg. 704 Attachment: Redding Fleet Electrification Assessment March 2024 (9.2(d)--Presentation - Assessment for City's Zero Emission Vehicle PAGE ii | CITY OF REDDING FLEET ELECTRIFICATION PLAN
1. GLOSSARY
4WD/4x4 Four-wheel drive
A Amperes
BES Battery energy storage
BEV Battery electric vehicle
CapEx Capital expense
CARB California Air Resources Board
CORE California Off-Road Equipment
DCFC DC Fast Charging
DER Distributed energy resource
EV Electric vehicle
EVSE Electric vehicle service equipment
FCEV Fuel cell electric vehicle
GHG Greenhouse gas
HVIP Hybrid Voucher Incentive Program
ICE Internal combustion engine
kW Kilowatt
kWh Kilowatt hour
LCFS Low Carbon Fuel Standard
Level 2/L2 240-volt charging equipment
O&M/OpEx Operation and maintenance (expense)
OEM Original Equipment Manufacturer
PHEV Plug-in hybrid electric vehicle
PV Photovoltaic
RA Resource adequacy
REU Redding Electric Utility
SF Square feet
SUV Sport utility vehicle
TCO Total cost of ownership
V Volt
W Watt
ZEV Zero emission vehicle
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2. EXECUTIVE SUMMARY
BACKGROUND
Redding is a city located in Shasta County, in the northern part of the Sacramento Valley along the Sacramento River. With a population of over 90,000, Redding is the largest city in the northern Sacramento Valley. The City of Redding (City), incorporated on October 4, 1887, is a general law city formed under state legislative statutes and governed by a body of laws in the California State Constitution. City departments include the City Attorney's Office, City Clerk's Office, and City Treasurer's Office, as well as Community Services, Development Services, Electric, Financial Services, Fire, Information Technology, Personnel, Police, and Public Works Departments.
GOALS AND OBJECTIVES
The City strives to strategically plan for technology changes, and planning for fleet electrification is a key factor in mitigating future risks and maximizing reliability. State regulations, including the Advance Clean Fleets and Advanced Clean Cars II programs, require a shift toward zero-emission transportation. As a public agency, the City is required to comply with the applicable zero-emission vehicle (ZEV) mandates, and as the utility provider, it must also ensure it can provide the critical infrastructure needed to support the transition to a zero-emission fleet.
As the City embraces this transition, it is crucial to recognize its unique and distinguishable characteristics. As a rural community with varying weather and altitude, Redding faces distinct challenges and opportunities in the pursuit of a zero-emission fleet. During planning meetings, Redding stakeholders identified four key strategies to guide the plan as illustrated in Figure 1.
Figure 1: Key Strategies for ZEV Transition
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GUIDING PRINCIPLES
Although the transition to ZEVs is filled with nuances, Redding’s plan consists of four guiding principles:
Right sizing the fleet has two meanings. First, it means retiring vehicles that are used occasionally or kept as back-ups. Second, it means matching the make, model, and class of a new vehicle to the job that the vehicle will do. It could mean procuring a heavier flatbed truck instead of a pickup or moving from a heavy-duty pickup to an all-terrain SUV.
California regulations are driving the adoption of ZEVs. Some regulations are targeted at vehicle manufacturers and dealers; however, the Advanced Clean Fleets regulation applies to purchasing vehicles. The fleet transition plan will prioritize vehicles mandated by regulation for procurement by the City.
Charging infrastructure will be a significant uplift for the City’s Electric Department (REU), requiring ample lead time. REU will need to increase its capacity at impacted facilities, install transformers and switch gear, and potentially install AMI meters at certain locations. REU needs a long runway for planning and construction. Similarly, hydrogen stations are expected to be developed in Redding and require approximately two years of planning and construction before being operational.
State and federal incentives are competitive grants that require time and effort to win and then administer. The City aims to strategically apply for grants that meet the infrastructure needs outlined in its plan and advance the implementation plan without fear of missing out on funding programs.
ADDITIONAL CONSIDERATIONS
Shasta County is a designated low population county per the Advanced Clean Fleet (ACF) Rule; therefore, compliance with the ACF is not required until 2027. However, on Jan 1, 2027, all MHD vehicles added to the fleet must be ZEVs. It is expected that beginning in 2030, non-ZEV vehicles will become increasingly difficult to procure.
The City’s fleet has significant operational constraints: its vehicles operate in extreme heat, snowstorms, and wildfires. Many of the vehicles travel long distances in rural and remote areas and carry heavy loads.
Currently, ZEV vehicles can’t match the needs of many City departments.
Fuel cell vehicles have the potential to meet the demanding needs for refuse trucks and other specialty vehicles. The City could be a customer of a hydrogen station and, therefore, avoid the capital and maintenance costs for operating a hydrogen fueling station. However, hydrogen and fuel cells are in the planning phases. The City’s plan needs the flexibility to pivot away from fuel cell trucks if the fueling facilities don’t materialize or become hydrogen dominant if the hydrogen becomes more viable.
To ensure the orderly transition to a zero-emissions platform, the action plan to transition to ZEVs is in four phases, shown in Figure 2.
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Figure 2: Phased Action Plan to Transition to ZEVs
3. INTRODUCTION
The transition to zero-emission vehicles is both exhilarating and overwhelming. Like the transition from typewriters to computers, from U.S. Mail to email, and from landlines to cell phones, transportation electrification requires that organizations rethink processes the developed over time. Unlike those transitions, the move to a zero-emission fleet is a major capital expense and is required by regulation.
The move for local government fleets to zero-emissions is required by regulations, including Advanced Clean Fleets (ACF) Rule. Although the upfront capital expenses are significant and require strategic planning, local governments may reap economic benefits over time through lower fuel costs and utilizing funding incentives. As technology evolves and the industry landscape changes, the City remains committed to staying agile in its approach. The fleet transition plan allows for flexibility, ensuring that adjustments can be made based on advancements in vehicle technology, changes in regulatory mandates, or shifts in the availability of alternative fuels.
ZERO-EMISSION VEHICLE TYPES
Zero-emission vehicles (ZEV) are vehicles that use propulsion technologies that do not produce or minimally produce internal combustion engine exhaust or other emissions. California regulations recognize three types of ZEVs as shown in Figure 3.
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Figure 3: Types of Zero-Emission Vehicles (Source: Center for Sustainable Energy)
PLUG-IN HYBRID-ELECTRIC VEHICLES (PHEVS)
PHEVs have high-capacity batteries that use an electrical outlet or charging station to charge and an internal combustion engine that uses a traditional fuel and can significantly reduce gas use compared to a conventional vehicle. Because PHEVs can use a conventional combustion engine, the range is the same as a traditional vehicle. PHEV cars, vans, and buses are widely available, although fewer new makes and models are being introduced compared to the last decade.
BATTERY ELECTRIC VEHICLES (BEV OR EV)
BEVs are powered only by batteries and require an electric outlet or charging station to recharge. Lightduty vehicles (cars, pickups and SUVs) have about 300-miles of range in optimal conditions, with many makes and models available on the market. Medium- and heavy-duty vehicles have about half to onethird the range of a traditional vehicle and limited market availability; however, that is expected to improve by 2030.
FUEL CELL ELECTRIC VEHICLES (FCEVS)
FCEVs convert hydrogen into electricity and refuel at a hydrogen fueling station. Light-duty FCEVs have up to 400 miles of range, and fuel cell buses have range comparable to CNG and diesel buses. Fuel cell trucks are just being introduced and have a range comparable to traditional trucks. FCEVs and the hydrogen infrastructure to fuel them are in the very early stages of commercialization and implementation, particularly in the Redding area.
Light-duty and plug-in hybrid EVs have been part of the City’s fleet since 2018.
ELECTRIC VEHICLE SUPPLY EQUIPMENT
There are three main categories of charging infrastructure, as illustrated in Figure 4. Level 2 and DF Fast Charging (DCFC) are the most-common speeds of charging stations for fleet vehicles. For the most part, City fleet vehicles will use Level 2 charging stations when parked overnight or during the day. DCFC provides a quick charge (less than an hour for cars and less than four hours for trucks).
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Figure 4: Charging Levels and Speeds (source: U.S. Department of Energy) LEVEL 1 CHARGING
Level 1 charging (1.3 – 2.4kW) is ideal for low-mileage light-duty PHEVs and for light-duty EVs that have dwell �mes of 8+ hours.
Pros: Lowest cost solu�on; can use an exis�ng outlet and the cord that comes with the car and does not require extensive electrical upgrades.
Tradeoffs: It is very slow charging and cannot use so�ware for payments, energy management, or tracking and analyzing use. Outdoor outlets need to be inspected and replaced, par�cularly in extreme climates. Public outlets are prone to vandalism.
LEVEL 2 CHARGING
Level 2 charging has three speed subdivisions:
• Low output (most common is 7.6 kW) is common for residential charging. It’s ideal for light duty vehicles with smaller batteries and/or have a long dwell time. It is a cost-effective solution for fleets with less urgent charging need.
• Medium output (most common is 11.5 kW) is suitable for a mix of vehicles with moderate charging requirements and balances charging speed with cost-effective charging station hardware • High output (19.2) kW) is designed for high-demand scenarios and quick turnaround requirements. It is a better choice for light-duty vehicles with large batteries that don’t charge every day and for trucks that have a longer dwell time.
Pros: Level 2 charging sta�ons are available from many manufacturers. Most includes so�ware to accept payments, track and analyze use, and manage energy to minimize demand charges. The equipment can be mounted on a wall, a pedestal, or overhead. Most vendors offer warran�es, customer support, and training.
Tradeoffs: Many vendors charge fees for their so�ware, and some require addi�onal fees for networking equipment. Service contracts o�en exclude vandalism and wear and tear on connectors, cables, and LED screens.
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DC FAST CHARGING
DC Fast Charging (DCFC) has many power outputs, from 50 kW to 360kw. The higher the kW, the faster a vehicle will charge, although not all vehicles can accept the highest charging speeds. • Shared DCFCs are crucial for light-duty vehicles that have time-sensitive operations. They can also be useful to top-off batteries that may not have fully slow charged overnight. • Lower-output DCFC are necessary to charge heavy-duty vehicles that have very large batteries overnight. At 150kW output, a truck with an empty battery will need 4-6 hours to charge. • Access to DCFC enhances fleet flexibility and minimizes downtime for high-demand vehicles.
Pros: DCFCs are available from many manufacturers. Most include software to accept payments and all vendors’ DCFCs include software to track and analyze use and manage energy to minimize demand charges. All vendors offer warranties, customer support, and training.
Tradeoffs: DCFCs are large pieces of equipment and typically require dedicated electrical service cabinets. Vendor fees for software and networking equipment can be substantial. Service contracts often exclude vandalism and wear and tear on connectors, cables, and LED screens. Limited number of technicians that can service DCFC.
Less common charging station types
• DC slow charging stations are a middle-ground between Level 2 and DC Fast Chargers and are ideal for medium- and heavy-duty vehicles. Only one vendor offers DC slow charging, and we expect others to have equipment in the next two years.
• Portable charging stations can be moved, either pulled on a trailer or fixed to a hand cart, and are ideal for maintenance shops, extended field work, temporary facilities, or as a stopgap while permanent charging is installed. Portable charging stations must be recharged from a 240 or 480v wall outlet, although some offer integrated solar panels.
Currently, Redding has 22 Level 2 charging stations at five different locations and REU has experience with DCFC installed by Tesla and other operators.
SHARED CHARGING
Several companies that include WattEV, Forum Mobility, Renewable Properties, and NextEra Energy are forming partnerships to build DC Fast Charging Hubs. The companies combine private funding with state and federal incentives to add dozens to hundreds of charging stations at a single site, often combining solar panels and battery storage systems.
Developers have multiple business models, including “pay as you go” at the Greenlane Charging Hub shown in Figure 5, and a fixed fee per month or per vehicle often called “charging as a service.” Redding may consider a partnership with a private developer in which the City provides the land, the developer builds and operates the charging stations, and the City fleet shares the charging with other area fleets, like County, Caltrans, and Shasta Regional Transit Authority. REU identified city-owned property near I-5 and Hwy 99 that could provide charging to multiple fleets. Shasta County also identified a property that may serve as a second hub.
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Figure 5: Greenlane Charging Hub in Portland, OR (source: NextEra Energy)
HYDROGEN AND HYDROGEN STATIONS
Fuel cell vehicles fill onboard tanks with gaseous hydrogen, very similar to filling a vehicle with CNG. The light-duty vehicles available today carry about five kilograms (kg) of hydrogen and have a range of up to 400 miles. Buses and trucks carry about 40 kg of hydrogen and have a range up to 500 miles.
Hydrogen stations have many different configurations, from a configuration that looks like a typical gas station (Figure 6) to a skid-mounted station with a dispenser (Figure 7).
Hydrogen stations can store hydrogen as a liquid or as a compressed gas. Liquid hydrogen is stored in a tank, then vaporized into a gas, and then compressed before dispensing. Compressed, gaseous hydrogen is delivered in a tube trailer. The hydrogen supplier drops off the trailer at the location and is attached to the dispensing system.
Hydrogen can also be produced on site from solar or wind electrolysis of water or direct reforming of natural gas or renewable natural gas, like the methane produced at Redding’s wastewater treatment plant. Onsite production can produce a reliable fuel supply, but it also requires space for equipment, ongoing maintenance, and a steady and plentiful feedstock supply.
A private company, Air Products, is in the early stages of building a commercial hydrogen station in Lake Shasta. Figure 8 is a conceptual drawing of a hydrogen station from Air Products’ website. Air Products Figure 6: Nikola Hydrogen station Figure 7: Skid-mounted HTEC hydrogen station Packet Pg. 712 Attachment: Redding Fleet Electrification Assessment March 2024 (9.2(d)--Presentation - Assessment for City's Zero Emission Vehicle PAGE 8 | CITY OF REDDING FLEET ELECTRIFICATION PLAN
and other hydrogen station developers expressed interest in building stations in or near Redding to support long-distance trucking, but none identified near-term plans to build.
Figure 8: Conceptual Image of Air Products Hydrogen Station Packet Pg. 713 Attachment: Redding Fleet Electrification Assessment March 2024 (9.2(d)--Presentation - Assessment for City's Zero Emission Vehicle PAGE 9 | CITY OF REDDING FLEET ELECTRIFICATION PLAN
REGULATIONS THAT ARE DRIVING CHANGE
The California Air Resources Board (CARB) is charged with reducing greenhouse gas emissions and other pollutants from the air. CARB enacted a series of regulations that apply to vehicle buyers, manufacturers, and distributors to shift to zero emission vehicles. By 2035, all light-duty vehicles sold in the state, and many heavy-duty vehicles, are required to be ZEVs.
ADVANCED CLEAN FLEETS
CARB adopted the Advanced Clean Fleets (ACF) Rule in April 2023, which applies to public, and, in some cases, private California fleets. The ACF Rule applies to medium- and heavy-duty on-road vehicles with a gross vehicle weight ra�ng greater than 8,500 pounds, off-road yard tractors, and light-duty mail and package delivery vehicles.
• Applies to:
o “Priority Fleets” are operators with annual gross revenues greater than $50 million and operate at least one Class2b-8 vehicle in California or operate 50 or more medium- and heavy-duty vehicles
o Drayage operators that serve marine ports and rail ports o California government or federal agency with one or more vehicles over 8,500 pounds. • Began on January 1, 2024, and will be implemented in phases. The regulation allows for exemptions and conditions and processes for “extensions.” The regulation also provides alternative compliance pathways.
o Low-population counties are required to comply starting January 1, 2027
INNOVATIVE CLEAN TRANSIT (ICT)
The ICT regulation requires all public transit agencies to gradually transition to a 100 percent zero-emission bus (ZEB) fleet. Beginning in 2029, 100% of new purchases by transit agencies must be ZEBs, with a goal for full transition by 2040. The ICT applies to all transit agencies that own, operate, or lease buses with a gross vehicle weight rating (GVWR) greater than 14,000 lbs. It includes standard, articulated, over-the-road, double-decker, and cutaway buses. Operators of large transit agencies submitted their transition plans in 2020. Small agencies’ transition plans are due by June 30, 2023. • Applies to transit agencies
• Implementation began in 2023 and the percentage of ZEBs increases annually to 100% in 2029
ADVANCED CLEAN TRUCK (ACT) REGULATION
The ACT regulation requires manufacturers to sell zero emission vehicles as an increasing percentage of annual California sales from 2024-2035 (see Figure 9). It applies to vehicles with a GVWR of 8,501 pounds and more, and the sales percentage requirements are based on vehicle classes. • Applies to vehicle manufacturers and dealers
• Began January 1, 2024, and increases the percentage of ZEVs annually until 100% in 2035 Packet Pg. 714 Attachment: Redding Fleet Electrification Assessment March 2024 (9.2(d)--Presentation - Assessment for City's Zero Emission Vehicle PAGE 10 | CITY OF REDDING FLEET ELECTRIFICATION PLAN
Figure 9: ACT implementation schedule (Source: The ICCT)
ADVANCED CLEAN CARS II
The Advanced Clean Cars II regulation requires all new passenger cars, light trucks, and SUVs sold in California are required to be zero emission by 2035. (See Figure 10) • Applies to vehicle manufacturers and dealers
• Begins in 2026 and increases the percentage of ZEVs annually until 100% in 2035 To align with the State's clean transportation regulations and initiatives, the City must proactively plan for the transition of its fleet to zero emission vehicles and develop the supporting infrastructure. By 2030, new light-duty cars and trucks will mostly be ZEVs, and by 2035 all will be ZEVs. Beginning in 2027, most medium-and-heavy duty vehicles that the City procures will need to be ZEVs.
Figure 10: ACC II roll-out (Source: CARB)
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4. THE ZEV TRANSITION PLAN
Frontier worked collaboratively with City staff to thoroughly examine daily operational needs of every department and each vehicle. The result of that examination is a strategic fleet replacement plan has been developed that maximizes operational efficiency, allows sufficiently time for infrastructure planning, and produces ZEVs as they are most cost effective.1 The plan identifies:
• 428 conventional vehicles that will transition to battery electric vehicles (BEVs). These vehicles have a duty cycle (daily miles driven, payloads, equipment operation, and long dwell times) that will match the battery capacity of an EV and the time needed to recharge the battery. • 60 vehicles with dump and refuse body styles to transition to fuel cell electric vehicles (FCEVs).
These vehicles have duty cycles that are better suited to the longer range and quick refueling time of FCEVs. Market availability of FCEV trucks for refuse and dump is expected in 2026 and the plan calls for the first replacement with an FCEV in 2030.2
The City will implement the vehicle replacement in four phases, shown in Figure 11. These phases are structured to minimize disruption to daily operations while maximizing the benefits of the new zeroemission fleet.
Figure 11: Transition Phases
Table 1 summarizes the number of ZEVs added to the fleet in each phase, and the number of charging stations that are planned to be operational during that phase. For FCEVs, the plan assumes that the City will be a customer of a hydrogen station, however, the City is in the early stages of conversations about producing hydrogen at the wastewater treatment plant.
Table 1: Total ZEVs per Phase
Phase Total Added ZEVs Total Added Charging Stations3
BEVs FCEVs Level 2 Slow DC DCFC
Phase 1 (2024-2026)
“on your mark”
4 2 1
Phase 2 (2027-2030)
“get ready”
80 6 14 1 2
Phase 3 (2031-2035)
“get set”
319 51 44 14 3
Phase 4 (2035)
“go!”
25 3 4 7
1 Fire apparatus and leased vehicles have been excluded from this transition plan. 2 The transition plan has flexibility to pivot to other ZEV technologies if FCEVs are not market ready by 2030 3 Each charging station will have two charging ports.
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Note: this chart doesn’t show the number of gas vehicles (ICE) that the City will purchase during each phase, only ZEVs. Appendix A lists the 306 vehicles that will have interim ICE replacements over the course of the City’s long-term replacement plan.
Beginning on January 1, 2027, all medium- and heavy-duty (MHD) vehicles purchased are required to be ZEVs. Frontier Energy anticipates that the City will be able to apply for a purchase exemption waiver for some trucks, but expects that heavy-duty pickup trucks, which are the bulk of City’s fleet, will not qualify for an exemption.
Prior to January 1, 2027, the City can procure gas-powered trucks. Depending on the cost and availability medium-duty ZEV pickup trucks, the City might consider replacing up to 30 trucks before the end of the 10-year/100,000-mile useful life. This will very likely require that the budget is pulled forward from 2027-2030. As the City waits for the costs of ZEV trucks to reach parity with gas trucks, the consultant team suggests extending the useful life of trucks purchased in 2021-2027 by replacing them after 12 or 15 years instead of 10 years.
Accelerating some purchases and delaying others creates a dramatic spike in ZEV replacements in Phase 3 (shown in Figure 12). Frontier recommends that the City reevaluate the transition plan before 2030 to reallocate Phase 3 procurements which will flatten out the spike in light-duty purchases and take into account regulatory changes, technology advancements, and changes in City operations.
SUMMARY OF ESTIMATED ZEV COSTS BY YEAR
Frontier Energy maintains a database of market-available ZEVs and regularly updates the database with available price information. When that information is unavailable, which is common with trucks that have specialty bodies, price estimates are developed by multiplying the cost of a gas vehicle by 30-50%, depending on the vehicle type.
Researchers estimate that light-duty BEVs will be the same price as gas cars by 2030 and, therefore, we assume cost parity. Most trucks will be at cost parity around 2035. It is estimated that all costs will increase at about 4% per year, although the cost of vehicles changes monthly. Using these assumptions, Figure 11 shows the estimated capital cost (CapEx) for ZEVs by year through 2038, and it illustrates the aforementioned spike. This does not include the costs to buy ICE vehicles each year.
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Figure 12: Estimated CapEx for ZEVs
CHARGING STATIONS
Frontier and its partner, DKS Associates, evaluated the energy that a BEV would need daily for normal operations, the amount of time the vehicle is parked between working shifts, and additional energy needed for the extraordinary days of preparing for and responding to emergencies, inclement weather, and local events. Fronter and DKS conducted virtual and physical site inspections of the City’s 14 fleet facilities to identify existing and needed site improvements for charging stations. Appendix B has conceptual drawings for each facility.
DKS evaluates multiple charging scenarios at each facility that include:
• Dedicated charging stations in which each EV has a charging port that the EV uses every day. • Shared charging stations in which 2-3 EVs share the charging port. Typically, the EV will need to charging every second or third day.
• Opportunity charging that uses DC Fast Chargers to recharge or “top off” a battery. • Portable charging used primarily at the maintenance locations and can be used in the field.
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Table 2 lists the recommended number of charging stations by type at each facility, and the phase during which the charging stations should be installed to support the ZEV transition.
Table 2: Charging Stations by Facility
Facility Phase 1 (2024-
2026)
Phase 2 (2027-2030) Phase 3 (2031-2035) Phase 4 (2036-
beyond)
L2 DCFC L2 DCFC L2 DCFC L2 DCFC
Airport 1 1
Avtech
City Hall 1 4
Clear Creek Treatment
Plant
2 Corp Yard 8 2
(1 DCFC and 1 Slow
DC)
28 10
(2 DCFC and 8 Slow
DC)
4 4 Slow DC
Foothill Treatment Plant 1 1
Police Department 1 1 1 3
Power Plant 1
Solid Waste 3 5
(1 DCFC and 4 Slow
DC)
2 Slow DC
Station 2 1
Station 6 1
Station 8 1
Still Water Treatment
Plant
1 West Central Landfill 1 2 Slow DC 1 Slow DC
Table 3 displays the estimated costs for charging stations in each phase based on recent actual construction fees, and determined some costs in consultation with REU. CapEx includes the EV chargers and pedestals, materials and equipment, site design, construction, permits, site restoration, utility fees, and a 30% contingency.
Operating expenses include software contracts, networking fees and routine maintenance. Note that the OpEx in each phase is cumulative to include the stations installed in the previous phase.
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Table 3: OpEx and CapEx for charging stations
Phase Total Added Charging Stations4 Estimated CapEx Cumulative Annual OpEx
Level 2 Slow DC DCFC
Phase 1
(2024-2026) 2 1 $310,200 $7,078
Phase 2
(2027-2030) 14 1 2 $160.600 $27,163
Phase 3
(2031-2035) 44 14 3 $2,384,100 $76,425
Phase 4
(2035) 4 7 $299,600 $82,354
PROJECTED FUEL COSTS
Figure 13 shows the projected fuel costs per year.
• The Transition Fuel Cost represents gasoline and diesel using price projections from the U.S.
Energy Information Agency (EIA) for retail prices in California ($5.40 per gallon of gas and $6.03 per gallon of diesel) and does not consider future price changes. • The Transition Electricity Cost represents the cost of electricity using an average rate for all facilities. Currently, electric rates vary based on the facility, and REU does not have a time-of-use (TOU) rate or an EV tariff. Electric rates assume that all charging stations will use demand management software, and demand or peak charges will be minimal. • The Transition H2 Cost represents hydrogen based on current contracts for bus fueling at $10/kg. The ARCHES H2 Hydrogen Hub, a DOE-funded initiative awarded to the State of California, aims for $3/kg hydrogen by 2035. The project chose a more-conservative estimation for budgeting and planning purposes. Should Shasta County, or Redding, become a producer of hydrogen from the wastewater treatment plant, landfill, or forest fuel reduction, the project team recommends revisiting these assumptions.
Despite the higher cost of hydrogen and flat rates for electricity, a fully ZEV fleet will reduce fuel costs by about $500,000 a year by 2035 from baseline fuel costs for gasoline and diesel. 4 Each charging station will have two charging ports.
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Figure 13: Projected fuel costs by year
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5. OPERATIONAL MODELS
A critical component of the City's fleet replacement strategy is the simultaneous development of charging and fueling infrastructure. Table 3 lists the three common business models for charging station ownership and operation. In each of these, the behind-the-meter upgrades are Redding’s responsibility.
Table 3: Owner/Operator Models for EV Charging
Model 100% Redding Owned and
Operated
Shared with Vendor 100% Vendor Owned
and Operated
(Charging as a Service)
Brief
Description
Redding purchases and
installs the charging sta�ons
Redding purchases
equipment, vendor installs
and operates sta�ons
Vendor purchases
equipment and
operates, Redding
and/or vendor pay for
construc�on
Grants and
LCFS
Redding applies for grants,
aggregates and sells LCFS
credits
Vendor applies for grants,
aggregates and sells LCFS
credits, can take tax credits
Vendor applies for
grants, aggregates and
sells LCFS credits, can
take tax credits
Maintenance Via a maintenance contract,
Redding staff perform
hardware maintenance,
EVSE vendor may offer
individual driver support
Vendor provides technical
support, maintenance, and
opera�on; Redding staff
may do some hardware
maintenance
Vendor provides all
technical support,
maintenance, and
opera�on
Data
Management
Separate service contract
with vendor and Redding
staff
Vendor collects and reports
most data
Vendor manages data
Fees Redding pays all fees for
networking, management
so�ware, credit card
payments (if applicable)
Split between vendor and
Redding, usually in favor of
vendor
Included in contract
Revenue Redding collects all fees for
charging sessions and LCFS
credits
Split between Redding and
vendor
Vendor charges
Redding a monthly fee;
may collect public
charging fees
NON-TRADITIONAL FUNDING METHODS
Cities and counties often use the Life Cycle Cost (LCC) method to assess the total cost of facility ownership and account for costs of acquiring, owning, and disposing of a building or building system in terms of the benefit to the community. This method can justify the expense of a new park or fire station, Packet Pg. 722 Attachment: Redding Fleet Electrification Assessment March 2024 (9.2(d)--Presentation - Assessment for City's Zero Emission Vehicle PAGE 18 | CITY OF REDDING FLEET ELECTRIFICATION PLAN
or improvements to water and sewer infrastructure. These same tools can be applied to EV charging infrastructure, including costs for behind-the-meter improvements and back-up power systems, including solar and battery storage. Using the information from the LCC, cities can potentially sell bonds, assess an impact fee, or use an Infrastructure Financing District.
Sustainability Partners (SP) is one company that uses the LCC accounting method to provide long-term loans via simple service financing. Unlike a bond or lease, the City incurs no disclosable debt. SP will assess the total cost of the project—from the transformer to the vehicles—and its ability to create positive cash flow via increased revenue from new businesses and residents and decreased operational costs. SP sells the project cost to investors, whom the City can accept or reject, and determines a payback period that can be as long as 30 years. During the pay-back period, SP will replace and repair the assets. At any time, the City can pay back the bond and take control of the assets.
Table 4 compares Sustainability Partner’s Infrastructure as a Service to other financing programs.
Table 6: Comparison of SP Infrastructure as a Service
Type Term User
based
cost
Agreement
complexity
Is it
CapEx?
Continually
maintained
Penalties
to cancel
On
balance
sheet
Required
guarantees
SP Monthly Yes 10 pages No Yes No No No
Loan 5-20
Years
No 75 pages Yes No Yes Yes Yes
Lease 5-10
Years
No 50 pages Yes No Yes Yes Yes
PPP 3-10
Years
No 1,000
pages
Yes No Yes Yes Yes
ESCO 7-30
Years
No 120 pages Yes No Yes Yes Yes
Shared
Savings
Agreement
10+
Years
No 100 pages Yes No Yes Yes Yes
CREDITS AND INCENTIVES
The 45W Commercial Clean Vehicle Credit allows businesses and tax-exempt organizations that buy a qualified commercial clean vehicle may qualify for a clean vehicle tax credit of up to $40,000 and does not have a limit on the number of credits that an organization can claim. It applies to battery and fuel cell electric vehicles that are mostly manufactured in the U.S.
The 30C Alternative Fuel Vehicle Refueling Property Credit (30C credit), which provides an income tax credit for qualified alternative fuel vehicle refueling property, was extended and amended under the Inflation Reduction Act of 2022 (IRA) to include certain property for the recharging of an electric vehicle, placed in service in eligible census tracts, which are low-income community census tracts or non-urban census tracts that includes property in City of Redding.5 Figure 14 is a map from that shows the tracts that may qualify.
5 https://www.anl.gov/esia/refueling-infrastructure-tax-credit Packet Pg. 723 Attachment: Redding Fleet Electrification Assessment March 2024 (9.2(d)--Presentation - Assessment for City's Zero Emission Vehicle PAGE 19 | CITY OF REDDING FLEET ELECTRIFICATION PLAN
Government entities may be eligible for the credit through their System for Award Management (SAM) account. The City’s accountants should confirm eligibility for the 30C and 40W credits.
Figure 14: U.S. Department of Energy’s Argonne National Laboratory 30C Tax Credit Eligibility Locator
6. EV MAINTENANCE EQUIPMENT AND TRAINING
ZEVs and ICEs are not as different as many technicians think. Although ZEVs have fewer mechanical components, they still need similar preventative maintenance. Table 4 compares the preventative maintenance between EVs and conventional vehicles. Fleets have various schedules for vehicle maintenance that are based on time (e.g., monthly, quarterly), miles, or operating hours. This chart recommends a schedule for EVs only.
Table 4: Preventative Maintenance Schedule
Preventative Service Item for Conventional Vehicle For ZEV Change engine oil and filter Not needed
Lubricate chassis, drivetrain, slack adjusters, etc. Not needed Inspect tires and check inflation pressures Monthly
Rotate tires and check alignment 6 months
Change air filter and inspect air induction system Same schedule Service transmission filter and check fluid levels Not needed Inspect brakes for wear and check fluid level 6 months
Check steering components and fluid level Same schedule Check differential fluid level Not needed
Inspect coolant system and check coolant level Quarterly Check and fill as required additional fluid levels (washer, etc.) Same schedule Check charging system - alternator output and battery load test
For BEV, check battery capacity
and state of charge biannually
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Preventative Service Item for Conventional Vehicle For ZEV For FCEV, not needed
Inspect 12V battery connections and clean Same schedule Check operation of all lights, horns, wipers, etc. Same schedule Inspect mirrors, glass, seatbelts, vehicle logos, etc. Same schedule Check engine belts and hoses Check wiring and wiring harnesses for damage biannually
Inspect engine exhaust system Not needed
BEST PRACTICES
Best maintenance practices from fleets with operational EVs include:
1. Conduct brake inspections more frequently than with conventional ICE vehicles. As drivers and mechanics become familiar with the wear on regenerative brake systems, the need for inspections may decrease.
2. Closely monitor the tire pressure and alignment, as tire condition can impact range more noticeably than on conventional ICE vehicles.
Performing routine maintenance on a ZEV does not require additional space or safety systems than those systems that shops have in place for conventional vehicles.
In battery electric EVs, each make and model has a different location for the 12-volt battery and a specific process to disconnect the high-voltage battery. Those locations and processes should be documented in a place that is easily accessible to all service staff.
Hand tools for EV Servicing
Working on EVs requires voltage-proof hand tools that electricians commonly use. Individual tools and complete kits, which are widely available, range between $700 and $5,000.
All shops need insulated rubber gloves, and technicians must wear them when working with the highvoltage systems. Insulated gloves from Grainger cost approximately $135.
Fleet maintenance shops will require the use of a CAT III or CAT IV multimeter rated for at least 600V input to measure voltage throughout the vehicle. Any accessory kits (e.g., back probes, alligator clips) should also be rated for 600V. Alligator clips are particularly useful in high-voltage work to ensure that the technician has only one hand in contact with a lead or a ground point while working to prevent potential electrocution. A Fluke CAT IV multimeter costs approximately $600 from Grainger.
Many shops have a wiring harness repair kit that includes pigtails, crimp seals, and crimping tools. EVs have more variety in the size of wires, and many have specialty terminals and connectors that are not interchangeable. Check your repair kit to ensure its components are appropriately sized for your vehicles.
Diagnostic equipment
Some manufacturers, such as Tesla, have proprietary communications and scan tools, however most EVs work with standardized diagnostic code readers and diagnostic platforms. The drawback is that standard platforms have codes that EVs don’t use (like the fueling codes) and the equipment does not have the capability to report on EV-specific codes.
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Several after-market manufacturers, like Mahle and Autel, have a stand-alone EV diagnostic tool or integrated EV analysis with their conventional vehicle tool. Other manufacturers, particularly those that build EV buses and trucks, provide a custom diagnosis package for their vehicle.
Lifts
Most high-voltage batteries are underneath the EV. Shops that use wheel-engaging vehicle lifts can safely lift an EV. Shops that use frame-engaging lifts may need to change or add contact points, which are specific to the EV make and model. The Automotive Lift Institute has a digital guide to identify vehicle manufacturers’ recommended lifting points for thousands of model year 2000 to 2023 cars, SUVs, vans, light-duty trucks and EVs sold in the U.S. and Canada.
Level 2 Charging Station
When a high-voltage battery is disconnected, the stored energy starts to dissipate. When reconnected, the battery may not have enough charge to move off the lift. The maintenance shop should have a Level 2 charging station installed near the EV service bay or a portable Level 2 charger that plugs into a 220 or 240-volt NEMA plug. Ideally the shop will have a second charging station outside. The goal is to charge the battery enough to drive out of the bay and then complete the charging session.
Servicing the High-Voltage Battery
Consult your warranty before doing preventative maintenance if you diagnose issues with battery degradation, overheating, or not accepting a charge. Some manufacturers require that their certified technicians service the battery when the vehicle is under warranty.
Removing high-voltage batteries requires a two-post surface lift or an inground lift with at least 80 inches between the posts. The contact points need to be completely clear of the battery, which is almost the full width of the vehicle and extends from front to rear axle. Swapping a battery requires about eight feet of space in addition to the area around the lift.
You may be able to lift the battery with an engine hoist, but portable full-rise scissor lift table is preferred. Several manufacturers make tables for EV batteries. The table is large—Ford’s required table is approximately 100 inches by 40 inches—and space will be needed to store the table.
Transportation for Warranty Work
Warranties and service contracts for new BEVs often stipulate that the dealership or OEM must service and repair the power train and other electric components. It’s important that the service budget includes the cost of transporting BEVs to and from the service facility. Transporting a BEV truck or bus can cost thousands of dollars.
Safety and Safety Equipment
If you remove a high-voltage battery from a vehicle, it must be stored with 50 feet of separation between the battery and a building or another vehicle. (Source: NHTSA). It also must have ventilation on all sides, including underneath. This is also true for any EV that has sustained body damage that might have damaged the battery.
When a high-voltage battery is damaged, it can leak fluoride gas, which is heavier than air, causing it to sink and not rise. This gas is highly flammable, and this situation can be created by a chemical reaction in the battery cells before a thermal runaway (or high-voltage battery fire) occurs.
When disconnecting the high-voltage (HV) battery, NFPA recommends these safety steps:
• Test your multimeter with an AA battery, and then with something inert, and then again with the battery.
• Make sure the vehicle is powered off and put the key (or fob) in a drawer. • Wearing insulated rubber gloves, disconnect the 12v battery and put the lead in a drawer.
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• Use the multimeter to confirm no current.
• Wearing insulated rubber gloves, disconnect the HV battery following the manufacturers’ instruction. The disconnect is usually an orange plug that is removed. Put the plug in a locked drawer.
• Push the power button in the car and confirm that nothing turns on. • Wait at least 10 minutes (or more, following the manufacturer's instruction) for all the power to dissipate.
• Wearing insulated rubber gloves, use the multimeter in several places to confirm no current.
It’s very unlikely that the HV battery will ignite. If it does ignite, call 9-1-1 immediately and clear the area. The smoke from a lithium-ion battery is toxic. Extinguishing a lithium-ion battery takes large amounts of cold water. Don’t try putting it out yourself.
Technician Training
Most manufacturers offer service guides and online training for their EVs. Some of the truck and bus manufacturers offer technical training at their facilities.
The three Clean Cities Coalitions in Northern California, in conjunction with Northern California Municipal Equipment Maintenance Association, offer ongoing education for fleet operators and technical training classes hosted by various manufacturers.
SkillsCommons offers the National STEM Consortium academic certificate in Electric Vehicle Technology is built on a 30-semester-credit model and includes two tracks: (1) Electric Vehicle Development, and (2) Electric Vehicle Service. Graduates are prepared service positions in the automotive industry. All of the courses underwent a thorough review by industry subject matter experts. Courses are recent and relevant material, and free to download and distribute.
FutureTech recently launched Electrified Transportation Pro+ Training Event with Certification Exams Option. A host can request a live training event for a minimum of 10 and a maximum of 20 technicians for a fee.
Shasta College
Shasta College is collaborating with SRTA and other partners to add EV and EVSE technician training programs. At a recent meeting hosted by SRTA, staff from Redding Electric Utility engaged in preliminary discussions about ways REU might support the college with this addition to its Automotive Technology program.
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7. SHARED CHARGING CONSIDERATIONS
The following section has considerations about employee charging at City-owned stations, which may include charging stations shared between fleet and staff.
What are the considerations for offering free charging for employees’ personal vehicles? Offering free charging has many advantages that range from environmental benefits to helping to attract and retain staff. It is, however, a new perk and guidance for employers is still evolving.
At buildings owned and leased by the Federal government, the Fixing America’s Surface Transportation (FAST) Act requires the agency to recoup the costs of electricity for personally owned vehicles (POVs).
DOE developed a Federal Workplace Charging Fee Calculator that helps agencies input their actual costs and determine appropriate fees.
Reference: Federal Workplace Charging Program Guide
At buildings and parking lots owned and leased by the State of California, Level 1 charging is free at designated parking spaces, but prohibited at undesignated parking spaces. State employees must pay for Level 2 charging at the station or through a payment account. This is a policy, not a regulation.
Reference: DGS Parking Policy
Municipal governments may adopt their own policies about free or fee-based charging. Free charging could be an employee benefit, but the IRS doesn’t provide guidance about an employer’s rights or responsibilities.6
IRS Commuting Benefits are benefits that an employer offers to all employees and employees do not need to report on their personal taxes.
• A “de minimis benefit” is for public transit passes, tokens, or fare cards that an employer provides for free or at a discount to defray employees’ commuting costs on the public transit system. The maximum value is $21 in any month.
• “Qualified benefits” are a discount that an employer provides for riding in a commuter highway vehicle (van share), a transit pass, or parking on or near the employer’s premises. This could be a reimbursement or done as a pre-tax benefit through a bona fide provider.
If you are considering providing free or subsidized EV charging to employees, consult with your benefits provider and accountant to determine if it may be a taxable benefit that employees must report on their personal taxes.
6 Pursuant to Government Code section 14678, agencies may exercise discretion as to whether they will or will not charge employees and/or members of the public for use of an agency’s EV charging station at an agency maintained or joint-use motor vehicle parking facility. Where an agency elects not to charge a monetary fee for use of the EV charging station, such an action may be considered a public benefit and not a gift of public funds that is prohibited by Section 6 of Article XVI of the California Constitution.
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How are charging fees determined?
Commercial charging stations are those that accept payment by credit card, smart phone, or through a web app. In California, commercial Level 2 charging stations installed after January 1, 2021, and DCFC installed after January 1, 2023, must sell electricity by the kilowatt hour (kWh), must display the start and stop times, the unit price charges, and the total price for the quantity of energy delivered.7 Some commercial charging stations can also charge additional fees for services, like a time-based fee for parking or an initial “start-up” fee. California’s regulations state that all additional fees must be capable of indicating the fee, the measurement of the fee, and the total transaction price.
The operator of the charging station can set the fee for charging, and that fee can change throughout the day to match the price of electricity. Operators can offer tiered pricing—a discount for members—as long as everyone can access the tiered prices. This is similar to the way a grocery store’s “frequent shopper club” card works. Everyone can sign up for the club card and receive the discount.
Non-commercial charging stations are those that do not have payment systems. Some may require activation by scanning a QR code or using an RFID tag, but these EVSEs are exempt from California regulation because the EVSEs can’t measure the amount of electricity dispensed. An operator can collect a use fee as:
• A session charge collected on the parking space by scanning a QR code • A surcharge on a monthly parking pass
• A monthly subscription fee via a payroll deduction for employees that opt in Reference: https://www.cdfa.ca.gov/dms/pdfs/CA_EVSE_Regulation_Reference_Document.pdf Can charging stations have limited hours for public use? Some charging station grants and incentives have requirements for public access and hours of operation. Read the requirements carefully before establishing a policy.
An employer or property owner can choose the hours that the charging station is available, just as a business decides its hours of operation. The operating hours should be easy to understand and evenly applied to all employees and/or all members of the public.
Operating hours should also consider a time limit for parking at the charging station, if people can unplug each other’s cars, and state that charging stations are first-come, first-served. Examples include:
• Employee charging during business hours, public charging after 5:00 weekdays and all-day Saturday and Sunday. Please observe a four-hour limit at the charging station. • Charging is available to all employees on a first-come, first-served basis. Please move your car after four hours. We have an “OK to Unplug” policy.
• Public charging between 8:00am and 8:00pm on a first-come, first-served basis. Fleet charging after 8:00pm. Cars left in fleet spaces may be towed. (See below for the requirements about towing.)
How can employees be reimbursed for charging a work vehicle at home? This is a new area for many employers. People with take-home cars may be in different utility districts and on various rate structures that can result in a range of per-kilowatt costs. Consider the following ideas:
7 Charging stations that are owned and operated by a municipality are exempt from this regulation. Please see https://www.cdfa.ca.gov/dms/pdfs/CA_EVSE_Regulation_Reference_Document.pdf Packet Pg. 729 Attachment: Redding Fleet Electrification Assessment March 2024 (9.2(d)--Presentation - Assessment for City's Zero Emission Vehicle PAGE 25 | CITY OF REDDING FLEET ELECTRIFICATION PLAN
• Company-owned charging station: This is a more expensive option that may be a good fit for high-mileage vehicles. The company installs a Level 2 charging station at the destination (home, parking lot, staging area) that is on a dedicated meter. The company is billed for energy from that meter. Dedicated meters and hardware can eliminate the need for reimbursement. • Flat-rate reimbursement: Depending on the variability and complexity of the energy rates that your employees pay, you may want to consider a consistent flat-rate reimbursement policy. This does simplify reimbursement and, if based on off-peak rates, would incentivize employees to charge the EVs using lower-cost options.
• Per-mile reimbursement: Similar to an IRS “cents per mile” reimbursement, this scheme pays the employee based on the number of miles driven that week or month. You’ll need to establish a baseline—amount of energy to travel 100 miles—and then calculate the employee’s energy cost to refill 100 miles to set a cents per mile for home charging. • Auto manufacturer tools: Some manufacturers’ EVs track the number of kilowatts during a charging session and report the start and stop time of each session. Drivers (or the company) can generate reports to ensure drivers receive reimbursement only for the electricity consumed while charging work vehicles at home.
• Energy cards (similar to gas credit cards): Several vendors offer energy cards that employees can use at public charging stations and may be able to use at home chargers. Similar to fleet fueling cards, like Voyager cards, the company receives a monthly bill for energy used at multiple sources.
Is charging an EV an on-the-clock activity?
Federal and state labor laws do not specify compensation is or isn’t required if an employee charges an EV during a break, or if plugging and unplugging an EV is de minimis time that doesn’t need to be recorded for hourly employees.
Federal law does not require lunch or coffee breaks. However, when employers do offer short breaks (usually lasting about 5 to 20 minutes), federal law considers the breaks as compensable work hours that would be included in the sum of hours worked during the workweek and considered in determining if overtime was worked. (Reference: US Department of Labor) California requires that nonexempt workers have a paid 10-minute reset period every four hours worked. The employer cannot impose any restraints on the employee. In Augustus v. ABM Security Services, Inc., (2016) 5 Cal.5th 257, 269, the California Supreme Court held that, “during rest periods employers must relieve employees of all duties and relinquish control over how employees spend their time." (Reference: California Department of Industrial Relations) Section 785.19 of the Code of Federal Regulations states:
“Bona fide meal periods are not worktime. Bona fide meal periods do not include coffee breaks or time for snacks. These are rest periods. The employee must be completely relieved from duty for the purposes of eating regular meals…The employee is not relieved if he is required to perform any duties, whether active or inactive, while eating. For example, an office employee who is required to eat at his desk or a factory worker who is required to be at his machine is working while eating. It is not necessary that an employee be permitted to leave the premises if he is otherwise completely freed from duties during the meal period.” (Reference: Code of Federal Regulations Part 785) In Brinker Restaurant Corp. v. Superior Court, the California Supreme Court set forth the requirement for employers to provide meal breaks is “to relieve the employee of all duty and relinquish any employer Packet Pg. 730 Attachment: Redding Fleet Electrification Assessment March 2024 (9.2(d)--Presentation - Assessment for City's Zero Emission Vehicle PAGE 26 | CITY OF REDDING FLEET ELECTRIFICATION PLAN
control over the employee and how he or she spends the time.” 53 Cal. 4th 1004, 1038-40 (2012). “The employer satisfies this obligation if it relieves its employees of all duty, relinquishes control over their activities and permits them a reasonable opportunity to take an uninterrupted 30-minute break, and does not impede or discourage them from doing so.” This precedent has been upheld in multiple suits since 2012 in California and in other states.
Furthermore, in Troester v. Starbucks, the court deemed that hourly employees cannot work for even minutes off-the-clock. In the case, Troester established that he had to clock out the software system and then performed 4 to 10 additional minutes of work to conduct the store closing procedure. The court agreed that the employer was required to compensate all Starbuck’s managers for this time.
Consult with your attorney and HR department to determine if charging a fleet vehicle can be done during a rest period or meal break, and to determine if plugging and unplugging a vehicle is administrative time that needs to be captured in time-keeping systems.
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8. PROCUREMENT PROCESSES
Several municipalities that started the transition to zero emission vehicles (ZEVs) found that purchasing practices limited their ability to procure ZEVs. Purchasing/Procurement is a different department than Fleet, and their goal is to buy within budget. Procurement can involve a public bid process that is often awarded to the lowest bidder and/or requires responses from multiple vendors.
The following recommendations are best practices from cities and counties that have been transitioning to ZEVs, along with suggestions that are specific to ACF compliance. • Consider ZEV replacement as part of maintenance. Record vehicle maintenance and fuel costs and determine when a ZEV becomes more cost-effective to operate. • Develop formal polices about ZEV utilization, idling, and disposal, and communicate them to departments.
• Consider disposing of, and not replacing, underused vehicles before creating replacement plans. o For example, those that are older than 10 years and traveled fewer than 50,000 miles • Assess the number of days that a vehicle is out of service for repair to help determine if departments keep surplus vehicles to fill gaps while waiting for maintenance and service. o One fleet found that reducing the average work order time to three days resulted in 15% of the fleet being declared surplus vehicles.
• Create a separate waiver process for vehicles that should not be replaced with ZEVs. The waiver needs clear definitions for terms like “primarily,” “most common,” and “regular.” o Figure 15 is a summary of the ZEV wavier requirements from the City of San Francisco’s Light-Duty Replacement Policy
• Procurement requests/forms should include the availability of charging/hydrogen stations for the replacement ZEV to use. These might be at the ZEV domicile, another facility, or a public station.
• Use information about the availability of charging/hydrogen in the decision to approve waivers from departments. This information may also help the City determine priority locations for future EV charging stations.
• Use custom fields in asset software (e.g., AssetWorks, Maximo) to identify vehicles that are exempt from ACF and mandated by ACF.
• Complete an annual fleet acquisition plan instead of procurement throughout the year. The plan must justify why the department is not buying a ZEV.
• Use total cost of ownership instead of purchase price for new vehicle requests so that procurement can buy vehicles with the lowest overall cost. This approach can help justify the additional expense of a ZEV without changing budgeting methods. • Consider group buys with other municipalities, or through negotiated contracts like SourceWell.
These may lower the overall costs of ZEVs and charging stations. • Specify that improvements made to City-owned properties follow or exceed the EV Readiness in California State Building Code, which may include upgrading the electrical panel with slots or breakers for charging stations, installing a submeter for charging stations, installing conduit and wires to parking spaces, and reconfiguring public parking lots so that future charging stations will be adjacent to ADA van accessible spaces.
• EV Readiness specs should be included in all renovation and construction budgets and bids.
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Figure 15: ZEV Waiver Requirements
9. CONCLUSION
“Transition” is synonymous with change, move, shift, leap, progression or development. Its definition as a noun is the process or a period of changing from one state or condition to another. Transitions bring new opportunities for progress and development; however, transitions can also feel like a lack of control over outcomes.
Planning is the most important way to maintain control, and this Report presents a manageable and thoughtful approach to a planned shift toward zero-emission transportation.
Moving to zero-emission vehicles will bring additional benefits to City staff and residents. Clean and quiet, ZEVs reduce air and noise pollution and require less routine maintenance, reducing the downtime of fleet vehicles. It will create new and different jobs that encompass vehicles, charging stations, software, and data.
During this project, the Frontier team often referred to the “end of the rainbow,” the year in which all vehicles are running on electricity or hydrogen. Climbing up the rainbow is slow and hard, but the slide down the other side will be faster and easier. With the plan, Redding is well positioned to reach the top of the arch.
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APPENDIX A: INTERIM ICE REPLACEMENT VEHICLES
Fleet
ID
Vehicle
ID
Make and Model Department Overnight Facility Class ICE
Replacement
Year
ZEV Pathway Useful
Life
2432 BC004 2015 Ford F-250 Fire Take home 3 2025 ACF -Replace before 2027 with truck under 8500 lbs.
10 2425 LT218 2015 Ford F-450 Street Corp Yard 4 2025 Replace before 2027 10 1783 LT814 2005 Ford Ranger Engineering City Hall 1 2025 Non ACF 20 1784 LT815 2005 Ford Ranger Engineering City Hall 1 2024 Non ACF 19 2132 LT818 2008 Chevrolet
Colorado
Engineering City Hall 1 2024 Non ACF 16
2108 LT703 2008 Ford F-250 Parks Take home 3 2025 ACF -Replace before 2027 16 2239 WV310 2023 Kenworth T-880 Solid Waste West Central Landfill 8 2033 ACF- ZEV Purchase Exemption
10 1455 DT543 2023 Kenworth T-370 Water Corp Yard 8 2033 ACF- ZEV Purchase Exemption
10 1722 HT358 2005 IHC 4200 Solid Waste Solid Waste 6 2024 Replace before 2027 19 2908 HT358 2023 IHC MV607 Solid Waste Solid Waste 7 2033 ACF- ZEV Purchase Exemption
10 2912 HT596 2022 Kenworth VAC
CON
Water Corp Yard 8 2032 ACF- ZEV Purchase
Exemption
10 2854 E0456 2022 Peterbilt 348 REU Corp Yard 8 2032 ACF- ZEV Purchase Exemption
10 2414 LT528 2015 Ford F-250 Water Foothill WTP 3 2025 Replace before 2027 10 2818 HT639 2021 Peterbilt 365 Waste Water Corp Yard 8 2031 ACF- ZEV Purchase Exemption
10 Packet Pg. 734 Attachment: Redding Fleet Electrification Assessment March 2024 (9.2(d)--Presentation - Assessment for PAGE 30 | CITY OF REDDING FLEET ELECTRIFICATION PLAN
Fleet
ID
Vehicle
ID
Make and Model Department Overnight Facility Class ICE
Replacement
Year
ZEV Pathway Useful
Life
1820 VA125 2006 Ford FREESTAR IT City Hall 2E 2025 Non ACF 19 2824 SW361 2021 Freightliner M-2 Solid Waste Solid Waste 8 2031 ACF- ZEV Purchase Exemption
10 2840 E458 2021 Peterbilt 337 REU Corp Yard 8 2031 ACF- ZEV Purchase Exemption
10 2821 E480 2021 Freightliner
M2106
REU Corp Yard 8 2031 ACF- ZEV Purchase
Exemption
10 2415 LT203 2015 Ford F-250 ET Corp Yard 3 2025 Replace before 2027 10 2234 UT1 2010 Ford F-250 Fire Take home 2B 2025 Replace before 2027 15 2459 LT220 2015 Ford F-150 Street Corp Yard 2E 2025 Non ACF 10 2365 LT749 2013 Ford F-150 Parks Corp Yard 2E 2025 Non ACF 12 2201 LT211 2008 Ford F-250 Street Corp Yard 2B 2024 Replace before 2027 16 2496 E0191 2016 Ford F-250 Field Service Corp Yard 3 2026 ACF -Replace before 2027 10 2320 LT226 2012 Ford F-450 Street Corp Yard 5 2024 Replace before 2027 12 2442 E0498 2015 Ford Escape REU Avtech 1 2025 Non ACF 10 2521 HT359 2016 IHC 4300 SBA Solid Waste Solid Waste 7 2026 Replace before 2027 10 2478 LT616 2016 Ford F-550 Waste Water Corp Yard 5 2026 Replace before 2027 10 2454 HT626 2016 Freightliner
M2106
Waste Water Corp Yard 7 2026 Replace before 2027 10
2460 SU111 2016 Ford Escape Reprographics City Hall 1 2026 Non ACF 10 2572 LT526 2017 Ford F-350 Water Corp Yard 4 2026 Replace before 2027 10 1574 HT328 2003 IHC 4200 Solid Waste Solid Waste 7 2024 Replace before 2027 21 Packet Pg. 735 Attachment: Redding Fleet Electrification Assessment March 2024 (9.2(d)--Presentation - Assessment for PAGE 31 | CITY OF REDDING FLEET ELECTRIFICATION PLAN
Fleet
ID
Vehicle
ID
Make and Model Department Overnight Facility Class ICE
Replacement
Year
ZEV Pathway Useful
Life
2566 VA605 2016 Ford E-450 Waste Water Corp Yard 4 2026 Replace before 2027 10 2485 LT634 2016 Ford F-450 Waste Water Corp Yard 4 2026 ACF -Replace before 2027 10 2526 LT532 2016 Ford F-350 Water Foothill WTP 3 2026 Replace before 2027 10 2720 SL388 2019 Autocar ACX64 Solid Waste Solid Waste 8 2029 ACF- ZEV Purchase Exemption
10 2490 LT313 2016 Ford F-250 Solid Waste West Central Landfill 3 2026 Replace before 2027 10 2111 LT682 2008 Ford F-450 Storm Drains Corp Yard 4 2024 Replace before 2027 16 2477 LT618 2016 Ford F-250 Waste Water Still Water
Treatment plant
3 2026 Replace before 2027 10
2660 HT378 2018 Freightliner
122SD
Solid Waste Solid Waste 8 2026 Yes, ACF 10
2277 LT686 2011 Ford F-250 Waste Water Clear Creek
treatment plant
2B 2026 Replace before 2027 15
2605 SL322 2018 Autocar ACX64 Solid Waste Solid Waste 8 2028 ACF- ZEV Purchase Exemption
10 1706 LT296 2004 Dodge 1500 Engineering Corp Yard 1 2026 Non ACF 22 2278 LT687 2011 Ford F-250 Waste Water Clear Creek
treatment plant
2B 2026 Replace before 2027 15
2044 LT202 2007 Dodge 1500 Engineering Corp Yard 2E 2026 Non ACF 19 2405 LT079 2014 Ford F-150 Code
Enforcement
City Hall 2E 2026 Non ACF 12
2649 LT517 2018 Ford F-350 Water Corp Yard 3 2026 Yes, ACF 10 Packet Pg. 736 Attachment: Redding Fleet Electrification Assessment March 2024 (9.2(d)--Presentation - Assessment for PAGE 32 | CITY OF REDDING FLEET ELECTRIFICATION PLAN
Fleet
ID
Vehicle
ID
Make and Model Department Overnight Facility Class ICE
Replacement
Year
ZEV Pathway Useful
Life
2604 SL321 2018 Autocar ACX64 Solid Waste Solid Waste 8 2028 ACF- ZEV Purchase Exemption
10 2138 LT906 2008 Ford F-350 Airport Airport 3 2024 Replace before 2027 16 2506 LT515 2016 Ford F-150 Water Corp Yard 2E 2026 Non ACF 10 1721 LT769 2004 Chevrolet 3500 Parks Corp Yard 3 2024 Replace before 2027 20 2752 R0062 2020 Chevrolet
Colorado
Police Police Department 1 2027 Non ACF 7
2461 LT533 2016 Ford F-250 Water Foothill WTP 3 2026 Replace before 2027 10 2371 LT631 2013 Ford F-450 Waste Water Corp Yard 4 2024 Replace before 2027 11 2771 R0009 2020 Chevrolet
Tahoe
Police Police Department 2 2027 Non ACF 7
2507 HT330 2017 Freightliner MZ Solid Waste Solid Waste 6 2027 ACF- ZEV Purchase Exemption
10 2753 R0063 2020 Chevrolet
Colorado
Police Police Department 1 2027 Non ACF 7
2023 LT746 2006 Chevrolet
Colorado
Parks Corp Yard 1 2024 Non ACF 18
2648 LT511 2018 Ford F-350 Water Corp Yard 3 2026 Yes, ACF 10 2090 LT620 2007 Dodge 3500 Waste Water Clear Creek
treatment plant
2B 2024 Replace before 2027 17
2540 E0451 2017 Ford F-550 REU Corp Yard 5 2027 ACF- ZEV Purchase Exemption
10 2535 E0452 2017 Ford F-550 REU Corp Yard 5 2027 ACF- ZEV Purchase Exemption
10 Packet Pg. 737 Attachment: Redding Fleet Electrification Assessment March 2024 (9.2(d)--Presentation - Assessment for PAGE 33 | CITY OF REDDING FLEET ELECTRIFICATION PLAN
Fleet
ID
Vehicle
ID
Make and Model Department Overnight Facility Class ICE
Replacement
Year
ZEV Pathway Useful
Life
2574 LT665 2017 Ford F-450 Waste Water Corp Yard 3 2027 ACF- ZEV Purchase Exemption
10 2624 FL340 2018 Autocar ACX64 Solid Waste Solid Waste 8 2028 ACF- ZEV Purchase Exemption
10 2576 LT314 2017 Ford F-350 Solid Waste West Central Landfill 3 2027 ACF- ZEV Purchase Exemption
10 2546 LT205 2017 Ford F-150 ET Corp Yard 2E 2027 Non ACF 10 2615 SL353 2018 Autocar ACX64 Solid Waste Solid Waste 8 2028 ACF- ZEV Purchase Exemption
10 2359 LT553 2012 Ford F-250 Water Corp Yard 3 2024 Replace before 2027 12 2625 FL348 2018 Autocar ACX64 Solid Waste Solid Waste 8 2028 ACF- ZEV Purchase Exemption
10 2557 EE430 2017 Ford F-150 REU Power Plant 2E 2027 Non ACF 10 2296 E0424 2011 Ford F-550 REU Corp Yard 3 2024 Replace before 2027 13 2650 E0473 2018 Freightliner
M2106
REU Corp Yard 8 2026 Yes, ACF 10
2542 LT622 2017 Ford F-350 Waste Water Corp Yard 3 2027 ACF- ZEV Purchase Exemption
10 2642 E0460 2018 Freightliner
M2106
REU Corp Yard 8 2028 ACF- ZEV Purchase
Exemption
10 2554 E0416 2017 Ford F-150 REU Corp Yard 2E 2027 Non ACF 10 2732 SU24 2020 Nissan Frontier Police Police Department 1 2027 Non ACF 7 1522 LT736 2002 Dodge Dakota Parks City Hall 1 2024 Non ACF 22 Packet Pg. 738 Attachment: Redding Fleet Electrification Assessment March 2024 (9.2(d)--Presentation - Assessment for PAGE 34 | CITY OF REDDING FLEET ELECTRIFICATION PLAN
Fleet
ID
Vehicle
ID
Make and Model Department Overnight Facility Class ICE
Replacement
Year
ZEV Pathway Useful
Life
2774 R0021 2020 Chevrolet
Tahoe
Police Police Department 2 2027 Non ACF 7
2643 E0450 2018 Freightliner
M2106
REU Corp Yard 8 2028 ACF- ZEV Purchase
Exemption
10 2551 E0422 2017 Ford F-150 REU Avtech 2E 2027 Non ACF 10 2549 E0497 2017 Nissan NV200 REU Avtech 1 2027 Non ACF 10 2504 E0404 2017 Ford Fusion REU Avtech 1 2027 Non ACF 10 2568 E0478 2017 Ford F-550 REU Corp Yard 5 2026 Yes, ACF 10 1411 R0057 1998 Ford E-450 Police Police Department 4 2024 Replace before 2027 26 1577 PT004 2003 Ford F-250 Police Police Department 2B 2024 No- ACF Exempt 21 2555 E0417 2017 Ford F-150 REU Corp Yard 2E 2027 Non ACF 10 1802 R0055 2006 Ford F-350 Police Police Department 3 2024 Replace before 2027 18 2158 LT505 2008 Ford F-250 Water Foothill WTP 2B 2024 Replace before 2027 16 1781 E0436 2005 Ford F-350 REU Corp Yard 3 2024 Replace before 2027 19 2141 PE001 2008 Ford F-250 Police Police Department 2B 2024 No- ACF Exempt 16 2093 LT210 2007 Ford F-150 ET Corp Yard 2E 2024 Non ACF 17 2547 E0421 2017 Ford F-150 REU Power Plant 2E 2027 Non ACF 10 2567 S0806 2018 Ford Fusion Engineering City Hall 1 2028 Non ACF 10 2517 FL341 2017 Autocar ACX64 Solid Waste Solid Waste 8 2027 ACF- ZEV Purchase Exemption
10 2333 LT681 2012 Ford F-250 Storm Drains Take home 3 2024 Replace before 2027 12 Packet Pg. 739 Attachment: Redding Fleet Electrification Assessment March 2024 (9.2(d)--Presentation - Assessment for PAGE 35 | CITY OF REDDING FLEET ELECTRIFICATION PLAN
Fleet
ID
Vehicle
ID
Make and Model Department Overnight Facility Class ICE
Replacement
Year
ZEV Pathway Useful
Life
2049 S0919 2007 Pontiac
Grandprix
Fleet Corp Yard 1 2028 Non ACF 17
2550 E0496 2017 Nissan NV200 REU Avtech 1 2027 Non ACF 10 2431 R0008 2023 Dodge Durango Police Police Department 2 2030 Non ACF 7 2620 E0468 2018 Freightliner
M2106
REU Corp Yard 7 2028 ACF- ZEV Purchase
Exemption
10 2498 SL335 2017 IHC 4300 SBA Solid Waste Solid Waste 8 2027 ACF- ZEV Purchase Exemption
10 2613 DT538 2018 Ford F-450 Water Corp Yard 4 2028 ACF- ZEV Purchase Exemption
10 2497 HT326 2017 IHC 4300 SBA Solid Waste Solid Waste 8 2027 ACF- ZEV Purchase Exemption
10 1386 UT002 2001 Ford F-350 Fire Station 6 3 2024 Replace before 2027 23 2536 RL337 2017 Hino 195 Solid Waste Solid Waste 8 2027 ACF- ZEV Purchase Exemption
10 2133 LT204 2008 Ford F-250 ET Corp Yard 3 2024 Replace before 2027 16 1827 LT715 2005 Chevrolet
Silverado
Parks Corp Yard 2B 2024 Replace before 2027 19
2098 LT779 2007 Ford F-250 Parks Corp Yard 2B 2024 Replace before 2027 17 2207 LT633 2009 Ford F-250 ET Clear Creek
treatment plant
2B 2024 Replace before 2027 15
2590 E0419 2018 Ford F-150 REU Corp Yard 2E 2028 Non ACF 10 2876 R13 2022 Dodge Durango Police Police Department 2 2029 Non ACF 7 2886 R14 2022 Dodge Durango Police Police Department 2 2029 Non ACF 7 Packet Pg. 740 Attachment: Redding Fleet Electrification Assessment March 2024 (9.2(d)--Presentation - Assessment for PAGE 36 | CITY OF REDDING FLEET ELECTRIFICATION PLAN
Fleet
ID
Vehicle
ID
Make and Model Department Overnight Facility Class ICE
Replacement
Year
ZEV Pathway Useful
Life
2591 E0408 2018 Ford F-150 REU Corp Yard 2E 2028 Non ACF 10 2047 S0817 2007 Pontiac
Grandprix
REU Corp Yard 1 2024 Non ACF 17
2377 HT667 2014 Ford F-550 Waste Water Corp Yard 5 2024 Replace before 2027 10 2632 LT811 2018 Ford F-150 Engineering City Hall 1 2028 Non ACF 10 2589 E0403 2018 Ford F-150 REU Corp Yard 2E 2028 Non ACF 10 2629 E0407 2018 Ford F-150 REU Corp Yard 2 2028 Non ACF 10 2227 DT694 2009 Ford F-550 Storm Drains Corp Yard 5 2024 Replace before 2027 15 2799 SR001 2020 Ford F-550 Police Police Department 5 2030 No- ACF Exempt 10 1713 LT636 2004 Ford F-350 Waste Water Still Water
Treatment plant
2B 2024 Replace before 2027 20
2430 VA067 2015 Chevrolet
Express
Police Police Department 3 2025 No- ACF Exempt 10
2077 LT613 2008 Ford F-250 ET Clear Creek
treatment plant
3 2024 Replace before 2027 16
2472 D30 2016 Ford
Interceptor
Police Police Department 2 2023 Non ACF 7
1632 LT222 2003 Chevrolet 2500 Street Corp Yard 3 2024 Replace before 2027 21 1628 LT767 2003 Chevrolet 3500 Parks Corp Yard 3 2024 Replace before 2027 21 2511 RB367 2016 Autocar ACX64 Solid Waste Solid Waste 8 2026 Yes, ACF 10 2512 RB369 2016 Autocar ACX64 Solid Waste Solid Waste 8 2026 Yes, ACF 10 2378 BC002 2014 Ford F-250 Fire Take home 3 2024 Replace before 2027 10 Packet Pg. 741 Attachment: Redding Fleet Electrification Assessment March 2024 (9.2(d)--Presentation - Assessment for PAGE 37 | CITY OF REDDING FLEET ELECTRIFICATION PLAN
Fleet
ID
Vehicle
ID
Make and Model Department Overnight Facility Class ICE
Replacement
Year
ZEV Pathway Useful
Life
2323 LT614 2012 Ford F-250 Waste Water Corp Yard 3 2024 Replace before 2027 12 2199 LT269 2008 Ford F-250 Street Corp Yard 2B 2024 Replace before 2027 16 2695 HT249 2019 Ford F-550 ET Corp Yard 5 2029 ACF- ZEV Purchase Exemption
10 2332 E0437 2012 Ford E-450 REU Corp Yard 4 2024 ACF -Replace before 2027 12 2514 RB366 2016 Autocar ACX64 Solid Waste Solid Waste 8 2026 Replace before 2027 10 2677 LT643 2019 Chevrolet
Colorado
Waste Water Corp Yard 1 2029 Non ACF 10
2372 LT312 2014 Ford F-250 Solid Waste West Central Landfill 3 2024 Replace before 2027 10 1627 LT969 2003 Chevrolet C1500
Building
Maintenance
Corp Yard 2E 2024 Non ACF 21
1254 LT644 1999 Ford F-250 Fleet Corp Yard 3 2024 Replace before 2027 25 2670 LT200 2019 Ford F-150 Street Corp Yard 2E 2029 Non ACF 10 2545 R0031 2017 Ford
Interceptor
Police Police Department 2 2024 Non ACF 7
2105 LT662 2008 Ford F-350 Waste Water Corp Yard 3 2024 Replace before 2027 16 2026 LT706 2006 Chevrolet
Colorado
Parks Corp Yard 1 2024 Non ACF 18
2248 BC1 2011 Ford F-250 Fire Take home 3 2024 Replace before 2027 13 2611 R0050 2018 Dodge Charger Police Corp Yard 1 2025 Non ACF 7 1680 LT710 2004 Chevrolet 2500 Parks Corp Yard 3 2024 Replace before 2027 20 2190 LT963 2008 Ford F-250 Building
Maintenance
Corp Yard 2B 2024 Replace before 2027 16
Packet Pg. 742 Attachment: Redding Fleet Electrification Assessment March 2024 (9.2(d)--Presentation - Assessment for PAGE 38 | CITY OF REDDING FLEET ELECTRIFICATION PLAN
Fleet
ID
Vehicle
ID
Make and Model Department Overnight Facility Class ICE
Replacement
Year
ZEV Pathway Useful
Life
2652 E0186 2019 Chevrolet
Colorado
Field Service Avtech 2E 2029 Non ACF 10
2352 LT193 2012 Ford F-150 Parks Corp Yard 2E 2024 Non ACF 12 2366 LT316 2013 Ford F-150 Solid Waste Solid waste 1 2027 Non ACF 14 2312 E0425 2011 Ford F-150 REU Corp Yard 2E 2024 Non ACF 13 1664 SU001 2000 Dodge Durango Engineering City Hall 2E 2024 Non ACF 24 2678 LT606 2019 Chevrolet
Colorado
Waste Water Clear Creek
treatment plant
1 2029 Non ACF 10
2689 R0056 2019 Chevrolet
Colorado
Police Police Department 1 2026 Non ACF 7
2671 LT325 2019 Ford F-150 Solid Waste Solid waste 1 2029 Non ACF 10 1495 LT642 2002 Chevrolet C1500Fleet Corp Yard 2E 2024 Non ACF 22 2513 P5 2017 Ford Explorer Fire Take home 2 2027 Non ACF 10 2691 R0058 2019 Chevrolet
Colorado
Police Police Department 1 2026 Non ACF 7
2819 LT788 2020 Ford Ranger Parks Corp Yard 2 2030 Non ACF 10 1414 LT084 2001 Ford Ranger Code
Enforcement
City Hall 1 2024 Non ACF 23
2046 VA216 2006 Ford E-350 ET Corp Yard 2B 2024 Replace before 2027 18 2518 D31 2017 Ford
Interceptor
Police Take home 2 2024 Non ACF 7
2723 E0190 2020 Ford F-150 XL Field Service Corp Yard 2 2030 Non ACF 10 Packet Pg. 743 Attachment: Redding Fleet Electrification Assessment March 2024 (9.2(d)--Presentation - Assessment for PAGE 39 | CITY OF REDDING FLEET ELECTRIFICATION PLAN
Fleet
ID
Vehicle
ID
Make and Model Department Overnight Facility Class ICE
Replacement
Year
ZEV Pathway Useful
Life
2411 LT680 2014 Ford F-150 Storm Drains Corp Yard 2E 2024 Non ACF 10 2324 LT632 2012 Ford F-250 Waste Water Corp Yard 3 2024 Replace before 2027 12 2036 LT209 2007 Chevrolet C1500ET Corp Yard 2E 2024 Non ACF 17 2525 FL343 2016 Autocar ACX64 Solid Waste Solid Waste 8 2026 Replace before 2027 10 2337 HT329 2012 Ford F-350 Solid Waste Solid Waste 3 2024 Replace before 2027 12 1311 HT921 2000 IHC 4800 Airport Airport 7 2025 No- ACF Exempt 15 2123 LT702 2008 Ford F-250 Parks Corp Yard 2B 2024 Replace before 2027 16 2043 LT609 2007 Dodge 1500 Waste Water Clear Creek
treatment plant
2E 2024 Non ACF 17
2596 P0001 2018 Ford Explorer Fire Take home 2 2028 Non ACF 10 2621 VA053 2017 Ford F-350 Police Police Department 3 2027 No- ACF Exempt 10 2544 R0012 2017 Ford Explorer Police Police Department 2 2024 Non ACF 7 2595 C3 2018 Ford Explorer Fire Take home 2 2028 Non ACF 10 2863 R23 2022 Ford
Interceptor
Police Police Department 2 2029 Non ACF 7
2862 R38 2022 Ford
Interceptor
Police Police Department 2 2029 Non ACF 7
2503 HT594 2016 Freightliner
CT114042D
Water Corp Yard 8 2026 Replace before 2027 10
2476 E0449 2016 Freightliner MT55REU Corp Yard 8 2026 Replace before 2027 10 Packet Pg. 744 Attachment: Redding Fleet Electrification Assessment March 2024 (9.2(d)--Presentation - Assessment for PAGE 40 | CITY OF REDDING FLEET ELECTRIFICATION PLAN
Fleet
ID
Vehicle
ID
Make and Model Department Overnight Facility Class ICE
Replacement
Year
ZEV Pathway Useful
Life
2475 DT650 2016 Freightliner
M2106
Waste Water Corp Yard 8 2026 Replace before 2027 10
2351 LT757 2012 Ford F-150 Parks Corp Yard 2E 2024 Non ACF 12 2245 LT319 2010 Ford F-150 Solid Waste Solid waste 1 2024 Non ACF 14 2806 DT223 2021 Dodge 4500 Street Corp Yard 4 2031 ACF- ZEV Purchase Exemption
10 2279 LT685 2011 Ford F-250 Waste Water Corp Yard 3 2024 Replace before 2027 13 2836 E463 2021 Ford F-550 REU Corp Yard 5 2031 ACF- ZEV Purchase Exemption
10 2127 LT619 2008 Ford F-150 Waste Water Still Water
Treatment plant
2E 2024 Non ACF 16
1168 LT756 1997 Ford Ranger Parks Corp Yard 1 2024 Non ACF 27 2825 E457 2021 Peterbilt 337 REU Corp Yard 7 2031 ACF- ZEV Purchase Exemption
10 2465 FL344 2015 Autocar ACX64 Solid Waste Solid Waste 8 2025 Replace before 2027 10 2446 SL333 2015 IHC 4300 SBA Solid Waste Solid Waste 8 2025 Replace before 2027 10 2360 LT569 2012 Ford F-250 Water Corp Yard 3 2024 Replace before 2027 12 2794 E0409 2021 Chevrolet
Silverado
REU Corp Yard 2 2031 Non ACF 10
2795 E405 2021 Chevrolet
Silverado
REU Corp Yard 2 2031 Non ACF 10
2025 LT727 2006 Chevrolet
Colorado
Parks Corp Yard 1 2024 Non ACF 18
2768 HT206 2015 Kenworth T-370 ET Corp Yard 8 2025 Replace before 2027 10 Packet Pg. 745 Attachment: Redding Fleet Electrification Assessment March 2024 (9.2(d)--Presentation - Assessment for PAGE 41 | CITY OF REDDING FLEET ELECTRIFICATION PLAN
Fleet
ID
Vehicle
ID
Make and Model Department Overnight Facility Class ICE
Replacement
Year
ZEV Pathway Useful
Life
2924 LT900 2022 Ford F-250 Airport Airport 3 2031 ACF- ZEV Purchase Exemption
9 2817 E0459 2022 Ford F-550 REU Corp Yard 5 2032 ACF- ZEV Purchase Exemption
10 2100 E0463 2007 Ford F-450 ET Corp Yard 4 2024 Replace before 2027 17 2283 LT684 2011 Chevrolet
Colorado
Waste Water Corp Yard 1 2024 Non ACF 13
2770 R51 2020 Chevrolet
Tahoe
Police Police Department 2 2027 Non ACF 7
2418 HT372 2014 Volvo VNL64T Solid Waste Solid Waste 8 2024 Yes, ACF 10 2422 SL354 2014 Autocar ACX64 Solid Waste Solid Waste 8 2024 Replace before 2027 10 2417 OO372 2014 Volvo VNL64T Solid Waste Solid Waste 8 2024 Replace before 2027 10 2423 SL351 2014 Autocar ACX64 Solid Waste Solid Waste 8 2024 Replace before 2027 10 2785 R0036 2020 Dodge Charger Police Police Department 1 2027 Non ACF 7 2419 LT501 2014 Ford F-150 Engineering City Hall 1 2024 Non ACF 10 2416 HT370 2014 Volvo VNL64T Solid Waste Solid Waste 8 2024 Replace before 2027 10 2424 SL352 2014 Autocar ACX64 Solid Waste Solid Waste 8 2024 Replace before 2027 10 2165 LT522 2008 Ford F-250 ET Corp Yard 2B 2024 Replace before 2027 16 2903 LT625 2022 Ford F-350 Waste Water Clear Creek
treatment plant
3 2032 ACF- ZEV Purchase
Exemption
10 2391 SU805 2014 Chevrolet
Traverse
REU Corp Yard 2 2024 Non ACF 10
Packet Pg. 746 Attachment: Redding Fleet Electrification Assessment March 2024 (9.2(d)--Presentation - Assessment for PAGE 42 | CITY OF REDDING FLEET ELECTRIFICATION PLAN
Fleet
ID
Vehicle
ID
Make and Model Department Overnight Facility Class ICE
Replacement
Year
ZEV Pathway Useful
Life
2776 R0019 2020 Chevrolet
Tahoe
Police Police Department 2 2027 Non ACF 7
2429 SL356 2014 Autocar ACX64 Solid Waste Solid Waste 8 2024 Replace before 2027 10 2262 LT758 2011 Ford Ranger Parks Corp Yard 1 2024 Non ACF 13 2267 E0443 2023 Ford F-550 REU Corp Yard 5 2033 ACF- ZEV Purchase Exemption
10 0 0 2020 Ford Explorer Fire Station 8 2 2030 Non ACF 10 2222 LT729 2009 Chevrolet
Colorado
Parks Corp Yard 1 2024 Non ACF 15
2215 LT506 2009 Dodge 2500 Water Corp Yard 2B 2024 Replace before 2027 15 1786 LT502 2005 Ford F-250 Water Foothill WTP 2B 2024 Replace before 2027 19 2265 E0444 2023 Ford F-450 REU Corp Yard 3 2033 Yes, ACF 10 2400 LT602 2014 Toyota Tacoma Waste Water Corp Yard 1 2024 Non ACF 10 2027 SU118 2006 Ford Escape Parks Take home 1 2024 Non ACF 18 2120 LT737 2008 Ford Ranger Parks Corp Yard 1 2024 Non ACF 16 2148 LT610 2008 Ford F-150 Waste Water Clear Creek
treatment plant
2E 2024 Non ACF 16
2057 LT739 2007 Ford Ranger Parks Corp Yard 1 2024 Non ACF 17 2211 LT508 2009 Ford F-250 Water Corp Yard 2B 2024 Replace before 2027 15 1672 E0441 2023 Ford F-450 REU Corp Yard 3 2033 ACF- ZEV Purchase Exemption
10 Packet Pg. 747 Attachment: Redding Fleet Electrification Assessment March 2024 (9.2(d)--Presentation - Assessment for PAGE 43 | CITY OF REDDING FLEET ELECTRIFICATION PLAN
Fleet
ID
Vehicle
ID
Make and Model Department Overnight Facility Class ICE
Replacement
Year
ZEV Pathway Useful
Life
2775 R0032 2020 Chevrolet
Tahoe
Police Take home 2 2027 Non ACF 7
2005 LT645 2006 Ford F-250 Fleet Corp Yard 3 2024 Replace before 2027 18 1166 LT640 1997 Ford F-250 Fleet Corp Yard 3 2024 Replace before 2027 27 1252 LT831 1999 Ford F-150 Engineering City Hall 1 2024 Non ACF 25 1262 LT762 1999 Ford Ranger Parks City Hall 1 2024 Non ACF 25 1524 LT928 2002 Chevrolet C1500IT City Hall 2E 2024 Non ACF 22 2772 R0002 2020 Chevrolet
Tahoe
Police Take home 2 2027 Non ACF 7
2045 LT201 2007 Dodge 1500 Street Corp Yard 2E 2024 Non ACF 17 1617 LT237 2003 Ford F-450 Street Corp Yard 4 2024 Replace before 2027 21 1510 LT738 2002 Dodge 2500 Parks Corp Yard 3 2024 Replace before 2027 10 2326 SW360 2012 IHC 4300 SBA Solid Waste Solid Waste 8 2024 Replace before 2027 12 2922 E452 2023 Ford F-550 REU Corp Yard 5 2033 ACF- ZEV Purchase Exemption
10 2769 R0045 2020 Chevrolet
Tahoe
Police Police Department 2 2027 Non ACF 7
1681 SU780 2004 Chevrolet
Trailblazer
Parks Corp Yard 1 2024 Non ACF 20
2923 E483 2023 Ford F-550 REU Corp Yard 5 2033 ACF- ZEV Purchase Exemption
10 1692 LT766 2004 Chevrolet 2500 Parks Corp Yard 3 2024 Replace before 2027 20 Packet Pg. 748 Attachment: Redding Fleet Electrification Assessment March 2024 (9.2(d)--Presentation - Assessment for PAGE 44 | CITY OF REDDING FLEET ELECTRIFICATION PLAN
Fleet
ID
Vehicle
ID
Make and Model Department Overnight Facility Class ICE
Replacement
Year
ZEV Pathway Useful
Life
2327 OSW361 2012 IHC 4300 SBA Solid Waste Solid Waste 8 2024 Replace before 2027 12 1498 LT575 2002 Chevrolet C1500Water Corp Yard 2E 2024 Non ACF 22 1327 HT395 2000 Ford F-350 Solid Waste Solid Waste 3 2024 Replace before 2027 24 2301 SU318 2011 Dodge NITRO Solid Waste Solid Waste 1 2024 Non ACF 13 2832 R30 2020 Ford
Interceptor
Police Police Department 2 2027 Non ACF 7
2299 HT229 2011 Ford
Freightliner
Street Corp Yard 8 2025 Replace before 2027 14
1745 LT725 2005 Ford Ranger Parks Corp Yard 1 2024 Non ACF 19 2271 OSL388 2011 Autocar ACX64 Solid Waste Solid Waste 8 2024 Replace before 2027 13 2316 HT717 2011 IHC 4300 SBA Parks Corp Yard 8 2026 Replace before 2027 15 2773 R0068 2020 Chevrolet
Tahoe
Police Take home 2 2027 Non ACF 7
1596 LT317 2003 Chevrolet C1500Solid Waste Solid waste 2 2024 Non ACF 21 2754 R0037 2020 Ford Explorer Police Police Department 2 2027 Non ACF 7 2257 LT820 2010 Ford F-150 Engineering City Hall 1 2024 Non ACF 14 2143 E0465 2008 Chevrolet C1500REU Corp Yard 2E 2024 Non ACF 16 1754 LT542 2005 Chevrolet 3500 Water Corp Yard 3 2024 Replace before 2027 19 2291 E0464 2011 IHC 7400 REU Corp Yard 8 2024 Replace before 2027 13 Packet Pg. 749 Attachment: Redding Fleet Electrification Assessment March 2024 (9.2(d)--Presentation - Assessment for PAGE 45 | CITY OF REDDING FLEET ELECTRIFICATION PLAN
Fleet
ID
Vehicle
ID
Make and Model Department Overnight Facility Class ICE
Replacement
Year
ZEV Pathway Useful
Life
2221 S0925 2009 Ford Crown
Victoria
Fleet Corp Yard 2 2024 Non ACF 15
2228 HT712 2010 IHC Maxforce Parks Corp Yard 8 2025 Replace before 2027 15 2313 E0420 2011 Ford F-150 REU Corp Yard 2E 2024 Non ACF 13 2142 UT3 2008 Ford Escape Fire City Hall 1 2024 Non ACF 16 2255 FL342 2010 Autocar ACX64 Solid Waste Solid Waste 8 2024 Replace before 2027 14 1152 LT700 1997 Ford F-250 Parks Corp Yard 3 2024 Replace before 2027 27 2353 LT499 2012 Ford F-150 REU Avtech 2E 2024 Non ACF 12 2246 FL349 2010 Autocar ACX64 Solid Waste Solid Waste 8 2024 Replace before 2027 14 2392 EE401 2014 Ford Taurus REU Power Plant 1 2024 Non ACF 10 1579 LT812 2003 Chevrolet S-10 Engineering City Hall 1 2024 Non ACF 21 1679 LT083 2004 Ford Ranger Code
Enforcement
City Hall 1 2024 Non ACF 20
1247 LT107 1999 Ford Ranger Recreation City Hall 1 2024 Non ACF 25 2261 E0406 2011 Ford Ranger REU Avtech 1 2024 Non ACF 13 2829 R26 2020 Ford Explorer Police Police Department 2E 2027 Non ACF 7 2827 R4 2020 Ford
Interceptor
Police Police Department 2 2027 Non ACF 7
2230 HT698 2009 IHC 7400 Storm Drains Corp Yard 8 2024 Replace before 2027 15 2107 DT228 2008 Kenworth T800BStreet Corp Yard 8 2024 Replace before 2027 16 2106 DT227 2008 Kenworth T800BStreet Corp Yard 8 2024 Replace before 2027 16 Packet Pg. 750 Attachment: Redding Fleet Electrification Assessment March 2024 (9.2(d)--Presentation - Assessment for PAGE 46 | CITY OF REDDING FLEET ELECTRIFICATION PLAN
Fleet
ID
Vehicle
ID
Make and Model Department Overnight Facility Class ICE
Replacement
Year
ZEV Pathway Useful
Life
2145 HT595 2008 IHC Maxforce Water Corp Yard 8 2024 Replace before 2027 16 1248 LT327 1999 Ford Ranger Solid Waste Solid waste 1 2024 Non ACF 25 2263 E0445 2011 Ford Ranger REU Avtech 1 2024 Non ACF 13 2144 SU089 2008 Ford Escape Housing City Hall 2 2024 Non ACF 16 2164 DT544 2008 IHC 7400 Water Corp Yard 8 2024 Replace before 2027 16 1565 LT625 2003 Ford F-350 Waste Water Clear Creek
treatment plant
3 2024 Replace before 2027 21
2163 DT546 2008 IHC 7400 Water Corp Yard 8 2024 Replace before 2027 16 2121 RL345 2007 Autocar ACX64 Solid Waste Solid Waste 8 2024 Replace before 2027 17 2389 S0816 2014 Dodge Avenger REU Corp Yard 1 2024 Non ACF 10 1618 SU901 2003 Ford Explorer Airport Airport 1 2024 Non ACF 21 2116 RL347 2007 Autocar ACX64 Solid Waste Solid Waste 8 2024 Replace before 2027 17 1778 DT203 2005 IHC 7400 Street Corp Yard 8 2024 Replace before 2027 19 2388 S0817 2014 Dodge Avenger REU Corp Yard 1 2024 Non ACF 10 1592 LT397 2003 Ford F-250 Solid Waste Solid Waste 3 2024 Replace before 2027 21 1598 LT208 2003 Chevrolet C1500ET Corp Yard 2E 2024 Non ACF 21 2202 LT527 2008 Ford Ranger Water Corp Yard 1 2024 Non ACF 16 1251 LT966 1999 Ford F-150 Recreation City Hall 1 2024 Non ACF 25 2864 R-27 2021 Ford Explorer Police Take home 2E 2028 Non ACF 7 1533 DT699 2002 IHC 8000 Storm Drains Corp Yard 8 2024 Replace before 2027 22 Packet Pg. 751 Attachment: Redding Fleet Electrification Assessment March 2024 (9.2(d)--Presentation - Assessment for PAGE 47 | CITY OF REDDING FLEET ELECTRIFICATION PLAN
Fleet
ID
Vehicle
ID
Make and Model Department Overnight Facility Class ICE
Replacement
Year
ZEV Pathway Useful
Life
2937 D16 2023 Ford
Interceptor
Police Take home 2 2030 Non ACF 7
2085 VA689 2007 Chevrolet 4500 Storm Drains Corp Yard 4 2024 ACF -Replace before 2027 17 1501 S0808 2002 Dodge Intrepid Engineering City Hall 1 2024 Non ACF 22 2115 EV402 2008 Toyota Camry REU Corp Yard 1 2024 Non ACF 16 1331 S0076 2000 Ford Taurus Code
Enforcement
City Hall 1 2024 Non ACF 24
1413 S0834 2001 Chevrolet
Malibu
Street Corp Yard 1 2024 Non ACF 23
1323 HT394 1989 Kenworth
T600A
Solid Waste Solid Waste 8 2024 Replace before 2027 35
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APPENDIX B: FACILITY REPORTS
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The following table summarizes the six categories that are considered in the cost estimates, including needed EV charger quantities by charger type and their purchase costs, material costs, civil/site restoration, contracting/design, permitting, and utility upgrades.
Domicile
Location
1. EV
Chargers
2.Materials/
Equipment
3. Site
restoration
4.Contracting/Design 5. Permitting 6. Utility fees Total By Location
Total per
Fleet EV
Airport $21,800 $44,000 $3,600 $10,800 $6,000 0 $86,200 $12,314 Avtech* - - - - - - - -
City Hall $64,800 $55,200 $7,200 $13,800 $6,000 - $147,000 $1,934 Clear Creek TP $16,800 $46,100 $3,600 $11,200 $6,000 - $83,700 $7,609 Corp Yard $1,110,200 $1,066,800 $36,000 $268,600 $6,000 $233,700 $2,721,300 $13,340 Foothill WTP $25,200 $60,800 $7,200 $14,900 $6,000 - $114,100 $11,410 Police
Department
$393,600 $76,700 $7,200 $18,100 $6,000 - $501,600 $7,376 Power Plant $8,400 $13,300 $3,600 $4,600 $6,000 - $35,900 $7,180 Solid Waste $256,400 $257,200 $21,600 $57,100 $6,000 - $598,300 $28,490 Fire Station 2 $10,800 $41,300 $5,400 $10,600 $6,000 - $74,100 $74,100 Fire Station 6 $10,800 $28,200 $3,600 $7,600 $6,000 - $56,200 $56,200 Packet Pg. 769 Attachment: Redding Fleet Electrification Assessment March 2024 (9.2(d)--Presentation - Assessment for PAGE 65 | CITY OF REDDING FLEET ELECTRIFICATION PLAN
Domicile
Location
1. EV
Chargers
2.Materials/
Equipment
3. Site
restoration
4.Contracting/Design 5. Permitting 6. Utility fees Total By Location
Total per
Fleet EV
Fire Station 8 $8,400 $24,600 $3,600 $6,900 $6,000 - $49,500 $49,500 Stillwater TP $10,800 $28,700 $1,800 $7,300 $6,000 - $54,600 $13,650 West Central
Landfill
$40,100 $34,700 $10,800 $10,400 $6,000 - $102,000 $14,571 Average Cost $141,293 $126,971 $8,229 $31,564 $5,571 $16,693 $330,321 $21,263 Total by Cost
Category
$1,978,100 $1,777,600 $115,200 $441,900 $78,000 $233,700 $4,624,500 * Avtech recommended to use existing chargers and no additional costs needed.
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APPENDIX C: REVISED ROLLING STOCK FORM FOR ACF COMPLIANCE Rolling Stock Request
Date:
Department/Division Number: Department/Division Name:
Vehicle ☐ Equipment ☐ Other Equip (Trailer, Generator, Etc.) ☐ Charging Station ☐ Item Quantity Cost Each Subtotal Taxes/Fees Total
If for an on-road vehicle 8,501lbs or more complete this section ACF Exempt ☐ Reason exempt: ___________________________ Status: Submitted ☐ Received ☐ ACF Required ☐ Charging station Needed ☐ Ordered ☐ Installed ☐ If
Job Order # Budgeted Amount $
Appropriation Transfer Submitted:
Yes ☐ No ☐
Date Submitted:
Total from above Delivery
GRAND TOTAL
Will this acquisition replace an existing fleet # Yes ☐ No ☐ If yes, Fleet # being replaced: FL#
Vin/Serial # of equipment being replaced:
*Note: If vehicle is transferred from another department, please complete a “Capital Asset Activity Form” and submit to Finance.
Requisition #
Bid/Quote #
PO #
(Fleet/Purchasing Use Only)
Cooperative Agreement (NJPA, HGAC-Buy, etc.)
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Justification for replacing unit and for type of unit recommended. Justification for not replacing with a ZEV if ACF required:
Form Prepared By: Date: Requestor: Date: Department Head: Date:
Date Received by Fleet Point rating of vehicle being replaced:
Fleet Manager: Recommended ☐ Not Recommended ☐
Fleet Manager Date
Dept. Director: Recommended ☐ Not Recommended ☐
Department Director Date
Packet Pg. 772 Attachment: Redding Fleet Electrification Assessment March 2024 (9.2(d)--Presentation - Assessment for City's Zero Emission Vehicle