1. Scope
In conjunction with California Senate Bill (SB) 901 , the City Council approved the Redding Electric Utility (REU) Wildfire Mitigation Plan (Plan) on December 3, 2019. The goals and objectives of the Plan included close m onitoring and i nternal audits to reduce potential wildfire risks caused by or encroaching on Redding’s electric equipment and infrastructure. These goals directly relate to REU’s overarching objective of providing safe, reliable, and economical electric service to the Redding community. The Wildfire Mitigation Plan stat es, “Review of this Plan will occur annually , and any lessons learned will have the highest priority for improving steps in the plan, any reference programs, and the process for implementation.” Subject Matter experts within REU are responsible for t he monitoring and auditing, which consists of reviewing key elements within the Plan to document progress, identify deficiencies, improve both internal and external communications, and ensure REU continues to operate its electrical lines and equipment in a manner that minimizes the risk of catastrophic wildfire posed by its infrastructure.
2. Key Contributors
Implementing the Wildfire Mitigation Plan is a collaborative effort with numerous City of Redding Departments working together in prevention and response, technology solutions, emergency operations, and the 10-year capital improvement plan. Information and data have been tracked throughout the 2022 calendar year to measure performance and deficiencies, and to make improvements to the Plan for upcoming years. Key City of Redding partners in the Plan include: Redding Electric Utility, Redding Police Department (RPD), Redding Fire Department (RFD), Information Technology, Parks , and G eographic Information Systems.
3. Participants in Monitoring and Auditing Plan
Contributors: Subject Matter Experts: Compliance:
Nick Zettel, Electric Utility Director
Ted Miller, Assistant Director – Utility
Operations
Shawn Avery, Electric Program
Supervisor
Nathan Aronson, Assistant Director –
Transmission and Distribution Assets
Josh Scott, Electric Manager, T & D
Asset Management
Paul Johnson, Electric Manager - Line
Holly Johnson, Electric Manager -
Compliance
4. Process
As designated within the approved REU Wildfire Mitigation Plan, the monitoring and audit process focuses on the four key programs and eight strategies listed below to measure the effectiveness of the implementation as well as identify areas to improve upon within the Plan. Numerous tracking and Packet Pg. 341
Attachment: 2024 REU Wildfire Plan with Appendices-Final (9.5(a)--Redding Electric Utility's 2024 Wildfire Mitigation Plan Update) Wildfire Mitigation Plan Report
REU’s 2023 Monitoring & Auditing
Annual Report on Wildfire Mitigation
Ver. No: 4.0
Date: 12/30/2023
Audit
Period 1/1/23-12/31/23
reporting tools have been put into place to accurately measure the results of the Plan within the listed areas.
Programs
1. REU Wildfire Prevention & Improved Response Program
2. REU Technology Solutions Program
3. REU Emergency Operations Program
4. REU Distribution 10-Year Capital Improvement Program Strategies
1. Vegetation Management
2. Enhanced Inspections
3. Situational Awareness
4. Operational Practices
5. System Hardening
6. Public Safety and Notification
7. Reclosing and De-energization
8. Wildfire Response
A. REU Wildfire Prevention & Improved Response Program
The Wildfire Prevention & Improved Response Program aims to establish a framework for the electric utility to conduct an effective, coordinated program to prevent catastrophic impact on REU’s infrastructure from wildfire. During the 2022 calendar year, a number of goals and objectives were met as outlined within the Plan.
1. Goals
• Prevent electric utility-caused wildfire.
• Reduce the time for the Redding Fire Department to respond to and engage fires that threaten grid infrastructure and other REU facilities.
• Increase staffing to respond to emergencies reasonably likely to impact REU facilities. • Increase available personnel for debris removal after extreme weather events. • Create community awareness for utility wildfire prevention.
2. Actions Taken During 2023
• REU funds a total of 1 5 Firefighters for improved response to wildfires impacting the Redding community. One (1) Parks Superintendent, two (2) Arborist Lead Workers, and four ( 4) Public Works Maintenance Workers are also funded under the Wildfire Mitigation Plan . Continued to purchase all necessary tools and equipment for prevention and response during the calendar year 2023.
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Attachment: 2024 REU Wildfire Plan with Appendices-Final (9.5(a)--Redding Electric Utility's 2024 Wildfire Mitigation Plan Update) Wildfire Mitigation Plan Report
REU’s 2023 Monitoring & Auditing
Annual Report on Wildfire Mitigation
Ver. No: 4.0
Date: 12/30/2023
Audit
Period 1/1/23-12/31/23
• Identified all high -risk vegetation clearance zones surrounding REU infrastructure, including the Redding Power Plant, substations, and transmission and distribution lines throughout REU’s service territory.
• Conducted the a nnual 115kV Line Inspections in high-risk Tier 2 and Tier 3 areas by December 31, 2023.
• Completed the annual patrol and visual inspection for vegetation of all overhead lines in REU’s system by August 24, 2023, by contract vendor, Nate’s Tree Service. • The Field Operations Division posted a Vegetation RFP in early 2022 and the vendor, EDM was chosen. EDM has drafted the Utility Vegetation Plan. The Utility Vegetation Plan was completed in the second quarter of 2023. The Plan is being currently reviewed by the REU Risk Committee.
• Successfully cleared 32 unmanaged high-risk locations of vegetation and performed maintenance to 54 previously managed sites in an effort to reduce the risk of electric utility-caused fires or damage to REU’s infrastructure from wildfires. Parks Division vegetation crews mitigated approximately 330 acres of dense, high-risk vegetation. • Parks Division vegetation crews maintained a 30-foot perimeter around 9 substations, and the Redding Power Plant, clearing approximately 70 acres in Tier 1, Tier 2, & Tier 3 Zones.
• REU Arborists inspected, patrolled, and cleared all 315 acres of 115kV transmission lines in high-risk Tier 2 & Tier 3 areas to comply with California Public Utilities Commission (CPUC) and CAL FIRE requirements.
• REU arborists inspected, patrolled, and cleared 2 10 of 230 acres of 12kV distribution lines in high-risk Tier 2 & Tier 3 areas to comply with CPUC and CAL FIRE requirements. • REU Arborists trimmed 2,315 trees and removed another 211 trees directly impacting transmission and distribution power lines to reduce the potential fire threat. • Parks staff wrapped an additional 230 critical power poles located within high-risk areas with fire retardant material and cleared a 10-foot radius of vegetation around each pole during the fire season.
• REU utilized an outside agency for goat vegetation management to clear approximately 182 acres of 26 high-risk and difficult-to-access green belt location s throughout the community.
• Provided information to the community related to all 11 Red Flag Warnings issued by the National Weather Service through social media accounts and REU web pages. • Through the efforts of REU Staff, the City of Redding successfully applied for a 2021-22 CAL FIRE Fire Prevention Grant. The City was awarded $520,083.00 for developing a City of Redding Community Fire Risk Reduction Program. The Program is a comprehensive approach to engage the c ommunity in collaborative long -term wildfire risk reduction and associated greenhouse gas emission avoidance. The program dovetails planning, outreach, and on -the-ground fuel reduction activities so as to maximize community engagement and expedite risk red uction. Target completion of the CWPP is the first quarter of 2024.
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Attachment: 2024 REU Wildfire Plan with Appendices-Final (9.5(a)--Redding Electric Utility's 2024 Wildfire Mitigation Plan Update) Wildfire Mitigation Plan Report
REU’s 2023 Monitoring & Auditing
Annual Report on Wildfire Mitigation
Ver. No: 4.0
Date: 12/30/2023
Audit
Period 1/1/23-12/31/23
B. REU Technology Solutions Program
The purpose of the REU Technology Solutions Program is to protect and reduce threats to the electric utility infrastructure and the customers who rely upon it through the application of technology. The following technologies have been identified to minimize sources of ignition, manage vegetation within the City’s electric grid, harden systems, and enhance the productivity of utility staff. In addition, the listed technologies are intended to aid in the response and recovery time in the event of a wildfire, and more effectively protect the public as well as notify if an issue arises.
1. Goals
• Prevent electric utility-caused wildfires.
• Harden the system against the effects of fires.
• Increase technology use and reliability to promote interdepartmental coordination in the event of a wildfire caused by or impacting the Redding community. • Decrease response time for emergency responders to engage in emergencies th at threaten grid infrastructure and other REU facilities.
2. Actions Taken
Aerial Imagery
• A c ity-wide aerial orthophotography project for vegetation canopy analysis was completed in 2020. This project is actively utilized and provides clear data layers related to overgrown vegetation proximate to REU facilities, as well as those areas at a higher risk of fires. Up-to-date imagery will continue to play a critical role in ensuring REU Arborists, RFD, and Parks Division crews are able to maintain a safer landscape around REU facilities and infrastructure. This program is scheduled to be completed every two years. In October 2022, a study was conducted on the vegetation canopy within the city limits, identifying private property areas with high vegetation outside the parameters related to the utility. This data may help to quantify the potential wildfire dangers within the city limits and possible vegetation management efforts. In addition, the analysis of GIS data showed an increased fire risk to the community near outdoor camping sites on public property. Studies will continue during the 2024 fire season.
Unmanned Aerial Vehicles (UAV)
• The purchase and training related to UAVs were completed May 19, 2020. Additionally, the program assists both RPD and RFD in monitoring fires as well as the investigation process to determine fire origination and initial cause. With the completion of the Emergency/Department Operation Center (EOC/DOC), UAV cameras are able to stream live video from the field directly to the EOC/DOC as needed.
Light Detection and Ranging (LIDAR)
• After completion of the Tier 3 area s west of Redding in 2020, REU utilized the same contract firm, Quantum Spatial, to continue the vegetation survey for the rest of REU’s system in Tier 1 & 2 areas in 2021 , using the LIDAR ( Light Detection and Ranging) Packet Pg. 344
Attachment: 2024 REU Wildfire Plan with Appendices-Final (9.5(a)--Redding Electric Utility's 2024 Wildfire Mitigation Plan Update) Wildfire Mitigation Plan Report
REU’s 2023 Monitoring & Auditing
Annual Report on Wildfire Mitigation
Ver. No: 4.0
Date: 12/30/2023
Audit
Period 1/1/23-12/31/23
technology. The precise data was also used as an import to the PLS Cadd system to better model the construction of the existing transmission facilities . A LIDAR survey was not performed in 2022 or 2023. A lesson learned in 2022 was that it was more effective for REU to contract with outside vendors for vegetation inspections verses LIDAR. This action was implemented throughout 2023.
Automatic Vehicle Location (AVL)
• The AVL program is critical to identify and track first responders and other emergency vehicles during events such as a wildfire. RPD patrol vehicles and RFD vehicles have been equipped with AVL devices. The City of Redding Information Technology Department worked to equip RPD Investigations vehicles and all REU vehicles with AVL devices in addition to police patrol cars and fire apparatus vehicles. The AVL system is online and part of the new EOC at REU’s Avtech Parkway Headquarters. The AVL system continues to be a valuable tool to ensure resources are dispatched efficiently to both emergencies as well as outages.
City-Wide Cameras
• The installation of cameras for REU operations, fire detection, and mitigation are critical in combating fires that may impact the electric infrastructure. Two camera systems are currently being implemented. Strategic sites near REU’s lines and facilities were identified for the first set of fixed cameras with a live feed. Initial installation steps began in June 2020.
• The second camera program is associated with IQ FireWatch. The City Council approved the purchase of IQ FireWatch cameras and displays on June 16, 2020. After three years of monitoring the cameras during fire seasons, the Redding Fire Department has recommended discontinuing the monitoring service for 2024 due to false alarms and the failure of the system to report wildfires before 911 notifications from the community.
Fixed and Mobile City-Wide Communications Platform
• The need for reliable communication is vital during emergencies such as wildfires, and the City’s current radio systems required replacement. A needs assessment and careful analysis of the RPD, RFD, REU, and SHASCOM’s system needs began in early 2020. A contract between the City of Redding and Motorola Radio Communications was approved by the City Council, and the implementation of a new citywide fixed communications platform started in January 2021. The collaborative effort with several City of Redding Depar tments and outside industry experts was completed during the 4th quarter of 2022. Redding Police and Electric Departments successfully transitioned to the new radio system in July 2022. In addition, five radio desk sets were programmed and placed in the EO C at Avtech Parkway , and one within the Redding Police Records Division. New radio equipment was installed at the REU Power Control Center and the back-up Power Control Center. Redding Fire Department’s transition was delayed due to the 2022 fire season ; h owever, they successfully moved to the new system in Packet Pg. 345
Attachment: 2024 REU Wildfire Plan with Appendices-Final (9.5(a)--Redding Electric Utility's 2024 Wildfire Mitigation Plan Update) Wildfire Mitigation Plan Report
REU’s 2023 Monitoring & Auditing
Annual Report on Wildfire Mitigation
Ver. No: 4.0
Date: 12/30/2023
Audit
Period 1/1/23-12/31/23
December of 2022. The mobile command communication platform was approved by the City Council on October 6, 2020 , and was completed in July 2021. The Mobile Command Center has been continually utilized for emergency responses throughout 2021, as well as emergency incident training, special events, and during a large hazmat spill in downtown Redding in January 2022.
Department Operations Center (DOC)
• A majority of the data, imagery, and commun ication resources from the Technology Program have been integrated into a Department Operations Center at REU’s Avtech Parkway headquarters. This facility was designated by the City Council as the City’s new Emergency Operations Center (EOC) following its completion during the second quarter of 2021. The technology includ es aerial Imagery, real- time UAV imagery, automatic vehicle locations, fixed cameras, IQ FireWatch, unified communications, and REU system data received and managed through the DOC. REU and the City of Redding can now coordinate with partner agencies, communicate with customers and the media, and most importantly, ensure field staff has access to evolving real- time information during emergency operations. An action committee has been established to prioritize improvements to the information fed into the DOC. The objective will be to ensure that all data available is connectable, robust, and accurate with qualified, trained personnel to use, rather than creating new data.
C. REU Emergency Operation Program
The purpose of the R EU Emergency Operations Program (EOP) is intended to provide structured guidance for REU staff to effectively manage emergencies from an all- hazards appro ach and is modeled after the ICS structure followed by the City of Redding’s Emergency Operations Plan.
1. Goals
• Operational readiness for staff to effectively and efficiently manage all aspects of a large emergency such as a wildfire.
• Communicate timely information to all stakeholders, including staff, customers, City Management, the City Council, and the media.
• Establish clear roles and tasks for REU staff within the Emergency Operations structure under Incident Command.
2. Actions Taken
• The REU Emergency Operations Standard Operating Procedure (SOP) was activated six (8) times for a total of 12 days during the 2023 calendar year as a result of the National Weather Service issuing Red Flag Warnings and Winter Storm Alerts for the Redding area.
• REU conducted an emergency drill on June 6, 2023, to ensure operational readiness for the wildfire season. An additional drill was completed on December 14, 2023.
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Attachment: 2024 REU Wildfire Plan with Appendices-Final (9.5(a)--Redding Electric Utility's 2024 Wildfire Mitigation Plan Update) Wildfire Mitigation Plan Report
REU’s 2023 Monitoring & Auditing
Annual Report on Wildfire Mitigation
Ver. No: 4.0
Date: 12/30/2023
Audit
Period 1/1/23-12/31/23
• The Emergency 911 software application installed at the Power Control Center , continues to provide immediate notifications directly from SHASCOM of wildfires in or near the City of Redding limits.
• An inter-agency cooperation and communication protocol continues to be updated with Shasta County Health and Human Services.
• REU Communic ations a ctively posted Red Flag notifications to the public and news media through social media, REU’s website, and press releases. • REU continually updates the emergency notification system through the Civic Ready platform for email and text notifications to City employees related to urgent communications.
D. REU Distribution 10-Year Capital Improvement Program
The purpose of the Distribution 10-Year Capital Improvement Program is to enhance the distribution system by replacing specific components to reduce the probability that the system will initiate a fire and harden the electrical distribution system to better survive a fire initiated by other sources. In order to complete the necessary system hardening efforts within the required timeline , including fuse and arrestor replacement and additional circuit reclosers, contract line workers will need to be utilized to supplement REU’s workforce. REU Line personnel are currently unable to take on these significant improvement projects due to the required routine maintenance of the existing infrastructure and multiple vacant positions.
For a timeline of present and future improvement work items, see the chart on page 11. Listed below are specific actions taken to date to work towards the stated goals.
1. Goals
• Enhanced inspections and tracking of assets.
• System hardening of key subsystems.
• Improved situational awareness.
• System improvements providing better operational practices. • The addition of switching to provide precision de-energization.
2. Actions Taken
• Modifications were made to one additional 12kV distribution circuit , allowing the automatic reclosing action to be re -enabled for this circuit during Red Flag Warnings .
To date, a total of five circuits have had reclosing re-enabled since the implementation of the Plan.
• A Work Order has been created for priority work in Tier 3 and Tier 2 areas. Th is effort will fire harden an additional 11 circuits , which will allow their automatic reclosing action to be re -enabled during Red Flag Warnings . Required materials have been purchased, received and installation is approximately 90% complete and projected to be completed before the 2024 fire season.
• To date, 295 f ault indicators for overhead circuits have been installed at strategic locations to aid the Troublemen to more quickly identify the location of the faulted line Packet Pg. 347
Attachment: 2024 REU Wildfire Plan with Appendices-Final (9.5(a)--Redding Electric Utility's 2024 Wildfire Mitigation Plan Update) Wildfire Mitigation Plan Report
REU’s 2023 Monitoring & Auditing
Annual Report on Wildfire Mitigation
Ver. No: 4.0
Date: 12/30/2023
Audit
Period 1/1/23-12/31/23
resulting in reduced customer restoration times. In addition, fault indicators have been installed at four underground locations, with an additional 40 locations identified for installation. The underground circuits tend to be the most time-consuming construction type to both troubleshoot and isolate the faulted location. • GIS Software is being upgraded to expand the use of tablet -based inspection for overhead lines and vegetation management. This will greatly improve the identification and tracking of hazards found, work performed, and work remaining over the present paper-based system.
• Engineering finalized all animal- related system hardening construction standards on April 6, 2021. Materials were purchased for animal guards and covered jumper wires , and installation is 100% complete for priority Tier 3 areas. This will help reduce outages and occasional fires initiated by animal and tree contact with exposed conductors in the high-fire threat areas.
• Engineering finalized all construction standards on April 6, 2021, for the installation of non-arcing fuses and non-arcing surge arrestors to be implemented in Tier 2 and Tier 3 areas. Materials have been purchased, and installation will be 100% complete before the 2024 fire season for Tier 2 and Tier 3 hazard areas. • An improved customer -facing, web -based outage map was created for improved customer awareness of outages and restoration times. The system is accessible on the REU web page and became operational at the end of October 2021. • As of December 15, 2023, 230 additional wooden poles in high fire threat zones have been wrapped with fire retardant webbing. This is in addition to the 397 poles wrapped in 2022. 627 out of 800 targeted poles have been wrapped.
E. Audit Findings
1. Audit Findings Related to CPUC Fire Threat Map
• The CPUC Fire Threat map was reviewed for changes. No boundary changes were noted for the 2024 calendar year.
• Previously modified 12kV circuits were evaluated for compliance with the mitigation recommendations to keep these circuits on the Circuit Recloser Enabled list. • Vegetation mitigation efforts, approved by the Redding Fire Marshall, on June 21, 2021, were repeated in the spring of 2022 for the 12kV circuits allowing their addition to the Circuit Recloser Enabled list.The Redding Parks Division continues to monitor and clear vegetation annually as noted above.
2. Audit Findings Related to Fire Ignitions.
• Number of fires caused by REU facilities:
Fire Threat Zone Number of Fires Initiated Number of Fires on RFW Day Tier 1 2 0
Tier 2 0 0
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Attachment: 2024 REU Wildfire Plan with Appendices-Final (9.5(a)--Redding Electric Utility's 2024 Wildfire Mitigation Plan Update) Wildfire Mitigation Plan Report
REU’s 2023 Monitoring & Auditing
Annual Report on Wildfire Mitigation
Ver. No: 4.0
Date: 12/30/2023
Audit
Period 1/1/23-12/31/23
Tier 3 0 0
The Plan requires REU to describe any fires greater than one acre. No fires related to REU infrastructor were greater than one acre in 2023. One fire was caused by a squirrel climbing between two pot heads (overhead cable terminations) . Audit Finding Related to Wires Down
• A wire-down event includes any instance where an electric transmission or primary distribution conductor falls to the ground or on a foreign object:
Date Outage No. Fire Threat Zone Line Voltage Cause
1/30/23 J.E.23.02.060 Tier 1 12kV Tree fell on two service drops
03/09/23 J.E.23.03.034 Tier 1 12kV Tree fell on cable
attached to pole
08/14/23 J.E.23.08.028 Tier 1 12kV Structure Fire Caused 09/14/23 J.E.23.09.053 Tier 1 12kV Unknown
3. Identifying Corrective Deficiencies in the Plan:
• REU has not received any notice of deficiencies or potential deficiencies in the 2023 calendar year, and there are no logged deficiencies to report.
4. Monitoring the Effectiveness of the Inspections:
• Inspection reports and progress have been reviewed quarterly for overhead lines. After creating dedicated Electrical Inspector positions, completion of critical inspections has significantly improved for both overhead & underground inspections. Additionally, REU is implementing an improved software -based Workforce Management System and Mimms-based inspection, implemented by SSP Innovations , to ensure that the inspections/repair process is being performed to industry best practices. • Overhead LIDAR Surveys of REU’s transmission and distribution system used in 2020 and 2021 to confirm the effectiveness of the past vegetation inspection program . In 2022, REU initiated using contract inspectors, EDM Intl, to perform a detailed GIS-based vegetation inspection of all 12kV primary areas. Tier 1 areas had been deemed the lowest priority in previous years, but now the focus is to complete new priorities found by the detailed inspections per best practices and CPUC, General Order-95.
F. Lessons Learned to Incorporate into Future Plans
• The number of transmitting fault indicators has been increased with the completion of repeaters at the substations. Non -transmitting fault indicators have also been determined as adequate and more flexible in deployment for rapid identification of the faulted line portion. This information is helpful since the disabling of automatic circuit reclosers greatly increased the outage time before restoration.
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Attachment: 2024 REU Wildfire Plan with Appendices-Final (9.5(a)--Redding Electric Utility's 2024 Wildfire Mitigation Plan Update) Wildfire Mitigation Plan Report
REU’s 2023 Monitoring & Auditing
Annual Report on Wildfire Mitigation
Ver. No: 4.0
Date: 12/30/2023
Audit
Period 1/1/23-12/31/23
• The Priority 1, Non-arcing surge arrestors and fuses for the 12kV distribution are nearly complete. The Priority 2 equipment is taking considerably longer than anticipated due to the number of crews available, the custo mer outage notification process , and the large number of locations to be modified. The completion date for this effort was extended an additional year.
• The initial concept of pre -spraying the power poles in the high -risk areas with fire retardant prior to fire season was a great effort for staffing. New technology has been developed which wraps the base of the pole with a fire-retardant webbing. REU’s design standards have been modified and material purchased allowing REU to phase out the spraying process and focus on the application of the pole webbing. As noted above, 230 poles were wrapped during the 2023 calendar year.
• GIS analyzed all the City-owned open space properties to determine if vegetation clearances under REU 12kv & 115kv powerlines might be expanded in the high fire - threat areas. By doubling our ROW in these high-fire threat areas, our goal of additional vegetation reduction for 2024 by the Parks Department includes:
i. An additional 19 acres of clearance 12kv Primary OH Conductor ii. An additional 69 acres of clearance for 115kv Transmission Lines
5. Revision History
Revision: Revision Description: Date:
1.0 Original document 12/1/2020
2.0 2021 Monitoring & Auditing Annual Report 12/7/2021
3.0 2022 Monitoring & Auditing Annual Report 12/30/22
4.0 2023 Monitoring & Auditing Annual Report 1/5/23
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Attachment: 2024 REU Wildfire Plan with Appendices-Final (9.5(a)--Redding Electric Utility's 2024 Wildfire Mitigation Plan Update)
Calendar Year 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 WMP Year # 1 2 3 4 5 6 7 8 9 10
Item # Fiscal Year 2019/20 2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 1 Field verify and revise Tier 2 and Tier 3
boundary
Complete
2 Perform necessary tree trimming and
vegetation removal in priority areas
Complete
3 Reconfigure specific distribution circuits to
feed only Tier 1 areas Complete
4 Install non-arcing arrestors, fuses, and
bird/squirrel guards, covered jumpers in T2/T3 X X X X X 5 Create 30-foot sterilized perimeter for
substations in T2 and T3 areas Complete
6 Apply fire retardant or fire wrap to wood poles
for T2 and T3 areas X X X X X X
7 Install fault indicators for faster location of
distribution outages Complete
8 Install mesh network to retrieve outage data
from Remote Metering Project Complete
9 Connect line fault indicator data to SCADA Complete
10 Integrate remote meter data and fault indicator
data with Outage Management System Complete
11 Provide secondary water source to Power Plant Complete 12 Install additional 12KV switches at T1
boundary Complete
13 Install fast reclosers/sectionalizers at T1
boundary X X X
14 Convert overhead to underground for critical
COR water facilities X X
15 Improve existing access roads and add
additional to critical sections of the system X X X X X 16 Convert overhead circuits to underground
where practical in T2 and T3 areas. X X X X X X 17 Enhanced protection system settings X X X X Revised December 2023
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Attachment: 2024 REU Wildfire Plan with Appendices-Final (9.5(a)--Redding Electric Utility's 2024 Wildfire
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Informational only.
MEETING DATE: May 7, 2024
ITEM NO. 9.9(b)
FROM:
***APPROVED BY***
[email protected]
SUBJECT: 9.9(b)--Oral update by the Redding Police Department regarding Minor Tobacco Operations in the City of Redding.
Brian Barner, Chief of Police
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CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following actions relative to the Emergency Repair and Replace ment of Substandard Sewer Pipe and Failing Asphalt Concrete Pavement on Placer Street Project (Project):
(1) Adopt Resolution, by not less than four -fifths affirmative vote, authorizing the City Manager to negotiate and award an emergency public works contract for the Project in an amount not to exceed $2,000,000;
(3) Authorize the City Manager , or designee, to approve construction contingency amounts up to a total of $300,000;
(4) Authorize the City Manage r, or designee, to approve construction management and inspection amounts up to a total of $175,000; and
(5) Find that the Project is exempt from review under the California Environmental Quality Act Guidelines, pursuant to Section 15269(b) – Emergency Projects.
Fiscal Impact
The estimated Emergency Repair and Replacement of Substandard Sewer Pipe and Failing Asphalt Concrete Pavement on Placer Street Project (Project) total cost is $ 2,475,000. These costs include construction, construction contingency and staff time for construction management and inspections. The project will be funded with remaining Magnolia Area Sewer Improvements Phase 1 funds. Including wit hheld retention, liquidated damages and uncompleted work items which is approximately $2,160,000. Supplemental funding of $315,000 will come from the Wastewater, Water and Streets Division’s Fiscal Year 202 3-24 budgets which have sufficient funds appropriated.
MEETING DATE: May 7, 2024
ITEM NO. 9.11(f)
FROM:
***APPROVED BY***
[email protected]
SUBJECT: 9.11(f)--Emergency Construction Contract to Repair and Replace Substandard Sewer Pipe and Failing Asphalt Concrete Pavement on Placer Street Michael Webb, Public Works
Director
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Report to Redding City Council May 2, 2024
Re: 9.11(f)--Emergency Repair and Replace Substandard Sewer Pipe and Failing Pavement on Placer St. Page 2
Alternative Action
The City Council (Council) may choose to not authorize the award of an emergency contract, and instead have staff prepare plans and specifications to award a contract to the low bidder in accordance with state and local contr acting procedures . Or, Council could provide alterative direction to staff.
Background/Analysis
On April 1, 2024, Council voted to enter into a Contract Amendment, Settlement Agreement and Release with the contractor for the Magnolia Area Sewer Improvem ents Phase 1 project. This settlement agreement was partially due to the contractor’s refusal to make required repairs to substandard work done on the project. This substandard work has the potential to create public health and safety issues.
Staff has considered repackaging the project plans and specifications for bidding ; however, this process would likely require a minimum of six months in order to obtain an executed contract and ultimately provide a contractor with a notice to proceed. This timeline is unacceptable given the condition of the installed sewer infrastructure and would jeopardize being able to complete all the repair work , including re -paving Placer Street, prior to the onset of winter . In addition, current Magnolia Area Sewer Improvement Phase 1 project site conditions present potential impacts to public health, property and safety. Therefore, staff proposes an emergency contract to replace the substandard sewer pipe and associated infrastructure , failing asphalt concrete and minor associated public health and safety work on Placer Street and within Magnolia Area Sewer Improvements Phase 1 project limits . Staff estimates the work will be complete within four months of commencement of construction activities.
It is noted that the Public C ontract Code (PCC) (Section 20168) provides that the local government’s legislative body may pass a resolution by a four -fifths vote of its members declaring that the public interest and necessity demand the immediate expenditure of public money to safeguard life, health and property. Further, the P CC (Section 22050) provides that “in case of emergency, a public agency, pursuant to a four -fifths vote of its governing body, may repair or replace a public facility, take any directly related and immediate acti on required by that emergency, and procure the necessary equipment, services, and supplies for those purposes without giving notice for bids to let contracts.”
It is in the public’s interest and necessity to repair the sewer system, pave Placer Street and repair or replace other associated minor items of work immediately to ensure protection of the public’s health, safety and personal property occurs.
The Resolution has been approved as to form by the City Attorney.
Environmental Review
Staff has determined that the project is exempt from review under the California Environmental Quality Act Guidelines, pursuant to Section 15269(b) – Emergency Projects. Section 15269(b) includes emergency repairs to publicly and privately -owned service facilities neces sary to maintain service essential to the public health, safety, or welfare. The emergency repair and replacement will occur in areas of previous disturbance, and the repairs are necessary to maintain service essential to public health.
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Report to Redding City Council May 2, 2024
Re: 9.11(f)--Emergency Repair and Replace Substandard Sewer Pipe and Failing Pavement on Placer St. Page 3
Council Priority/City Manager Goals
• Public Safety – “Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding.”
Attachments
^Resolution
^Location Map
^Notice of Exemption
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RESOLUTION NO. 2024-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING TO
AUTHORIZE THE CITY MANAGER TO AWARD AN EMERGENCY
CONSTRUCTION CONTRACT TO REPAIR AND REPLACE SUB-
STANDARD SEWER PIPE AND FAILING ASHPHALT CONCRETE
PAVEMENT ON PLACER STREET
WHEREAS, Public Contract Code section 22050 and Redding Municipal Code 4.22.120(A) provide that, in the case of emergency, a public agency may repair or replace a public facility, take any directly related and immediate action required by that emergency, and procure the necessary equipment, services, and supplies for those purposes without giving notice for bids to let contracts; and
WHEREAS, on April 1, 2024, Council voted unanimously to enter into a Contract Amendment, Settlement Agreement and Release regarding the Magnolia Area Sewer Improvements – Phase I project; and
WHEREAS, portions of the underground sewer improvements constructed as part of the Magnolia Area Sewer Improvements – Phase I project were not constructed in accordance with the contract documents; and
WHEREAS, proper sewer infrastructure is critical to public health; and
WHEREAS, if not repaired immediately, the improperly installed sewer infrastructure has a high potential for failure during high-flow periods, winter, potentially ultimately causing significant disruptions in service, failures and damage to associated public and adjacent private infrastructure; and
WHEREAS, Placer Street is a primary arterial with moderate traffic volumes and the asphalt concrete pavement is in a failing condition as a result of longitudinal and transverse sewer trench pavement patches within the roadway section presenting a public safety concern; and
WHEREAS, a competitive solicitation for bids is anticipated to require six (6) months and would further delay the needed repairs to prevent sewer blockages, sink holes and further damage to the public and private infrastructure until 2025; and
WHEREAS, continued pavement failure and blockage of the sewer conveyance system would threaten the safety and property of roadway users and persons nearby; and
WHEREAS, isolation of the impacted area so that the delay due to competitive bidding could be accommodated would not mitigate or eliminate the threat to persons and property;
NOW, THEREFORE, BE IT RESOLVED THAT:
1. The City Council of the City of Redding finds that the recitals set forth above are true and correct and are hereby adopted as findings of fact.
2. The public interest and necessity require the immediate expenditure of public money to restore the sewer conveyance system to full capacity, protect the public health, safety and welfare, and prevent further damage to the roadway.
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Attachment: ^Resolution (9.11(f)--Emergency Repair and Replace Substandard Sewer Pipe and Failing Pavement on Placer St.)
3. The City Council of the City of Redding therefore authorizes the City Manager to award an emergency construction contract to repair the sewer system and roadway along Placer Street.
4. The action authorized herein shall be reviewed by the City Council at all regular meetings of the Council until such time as the City Council determines that the emergency is abated.
I HEREBY CERTIFY that the foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Redding on the 7th day of May, 2024, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
____________________________________
TENESSA AUDETTE , Mayor
ATTEST: FORM APPROVED:
_________________________________ _____________________________________ SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney
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Attachment: ^Resolution (9.11(f)--Emergency Repair and Replace Substandard Sewer Pipe and Failing Pavement on Placer St.) CITY OF REDDINGLOCATION MAPMAGNOLIA AREA SEWERIMPROVEMENTS - PHASE 1EMERGENCY REPAIRSPUBLIC WORKSDEPARTMENT
LOCATIONPROJECTORIGINALREPAIR AREAEMERGENCY
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Attachment: ^Location Map (9.11(f)--Emergency Repair and Replace Substandard Sewer Pipe and Failing Pavement on Placer St.) Packet Pg. 359
Attachment: ^Notice of Exemption (9.11(f)--Emergency Repair and Replace Substandard Sewer Pipe and Failing Pavement on Placer St.)