Redding City Council
June 18, 2024

Clean California Local Grant Program (State)
Restricted Grant Agreement
This Restricted Grant Agreement (RGA), between the State of California acting by and through its Department of Transportation, referred to herein as CALTRANS, and the (AGENCY NAME), hereinafter referred to as AGENCY, will commence on May 15, 2022, or upon approval by CALTRANS, whichever occurs later. This RGA is of no effect unless approved by CALTRANS.

AGENCY shall not receive payment for work performed prior to approval of this RGA and before receipt of Notice to Proceed from CALTRANS. This RGA shall expire on December 31, 2024.

Recitals

1. Under this RGA, CALTRANS intends to convey State restricted grant funds to AGENCY, pursuant to Budget Act Line Item 2660-101-0046T, who will implement the project pursuant to the attached Approved Grant Application and Amendment(s) to Grant Application, Attachment III under the terms, covenants, and conditions of this RGA.

2. CALTRANS and AGENCY intend that only funds that are authorized as restricted grants will be subject to this RGA, and that no funds that should be the subject of a Joint Powers Agreement, Interagency Agreement, or other non-grant agreement shall be subject to this RGA.

Now, Therefore, based upon the terms, covenants, and conditions of this RGA, the parties agree as follows:

Section I
AGENCY Agrees:

To timely and satisfactorily complete all Project work described in Attachment III (“Project Work”) within the project budget and in accordance with the items of this RGA.

Section ll
CALTRANS Agrees:

That when conducting an audit of the costs claimed by AGENCY under the provisions of this RGA, to conduct the audit in accordance with applicable laws and regulations.

Section lII
It Is Mutually Agreed:

1. Under this RGA, CALTRANS will convey State grant restricted funds to AGENCY, pursuant to Budget Act Line Item 2660-101-0046T, and AGENCY will use the funds to only conduct the scope of work identified in this agreement and authorized by Streets and Highway Code section 91.41 The funds subject to this RGA must be identified as available to a public entity that is responsible for implementing the scope of work authorized under the Clean California Local Grant Program in CALTRANS’ budget, and AGENCY represents and warrants that it is a public entity that is responsible for implementing the scope of work authorized under the Clean California Local Grant Program.

Packet Pg. 629 Attachment: Staff Report Block 7 - August 2, 2022 (4.6(c)--Approve Funding Changes for Whistle Stop Park) Agency Name
Agreement Number CCL-LOCODE-XXX
AMS ADV ID: XXXXXXXXXX

2. Under this restricted grant, funds may be only used for the purposes set forth in this RGA, AGENCY Resolution (Attachment IV), Approved Grant Application and Amendment(s) to Grant Application (Attachment III), and the Grant Program Guidelines (Attachment I), and the funds may only be used for costs and expenses that are directly related to such purpose.

3. AGENCY shall perform all the duties and obligations described in (enter project title here), hereinafter “Project”, subject to the terms and conditions of this RGA and Approved Grant Application and Amendment(s) to Grant Application (Attachment III), which are attached hereto as Attachment III.

4. The resolution authorizing AGENCY to execute this RGA pertaining to the above-described Project is attached hereto as Attachment IV.

5. AGENCY [is/is not] requesting an advance payment pursuant to California Streets and Highways Code section 94.41(e) and the parties agree that AGENCY must satisfy all of the requirements of California Streets and Highways Code section 94.41(e) and the requirements established by CALTRANS before the AGENCY may receive the advance payment. The advance payment may not exceed 30% of the grant award or $1,000,000, whichever is smaller. As a part of the final invoice and close out report, AGENCY must submit expenditures to reduce and reconcile the advance payment. Failure to do so will trigger recovery of any remaining advance balance. This recovery may include issuance of an accounts receivable bill, repayment plan, reduction/offset on invoices from other current or future projects, and/or sanctions on any future advance request. If CALTRANS approves advanced payment, AGENCY shall invoice for 100% of the advanced payment, in one invoice, within 90 days of the execution of this RGA.

6. All services performed by AGENCY pursuant to this RGA shall be subject to and performed in accordance with California Streets and Highways Code §91.41 including, but not limited to, Government Code Section 14460(a)(1), as well as all applicable Federal, State, and Local laws, regulations, and ordinances, all applicable CALTRANS policies and procedures, and all applicable CALTRANS published manuals, including, but not limited to, the Grant Program Guidelines (Attachment I).

California Government Code Section 14460(a)(1) provides: “The department [CALTRANS], and external entities that receive state and federal transportation funds from the department, are spending those funds efficiently, effectively, economically, and in compliance with applicable state and Federal requirements. Those external entities include, but are not limited to, private for profit and nonprofit organizations, local transportation agencies, and other local agencies that receive transportation funds either through a contract with the department or through an agreement or grant administered by the department.”
Packet Pg. 630 Attachment: Staff Report Block 7 - August 2, 2022 (4.6(c)--Approve Funding Changes for Whistle Stop Park) Agency Name
Agreement Number CCL-LOCODE-XXX
AMS ADV ID: XXXXXXXXXX

7. Project funding is as follows:

Fund Title Fund Source Dollar Amount
Clean California Local Grant
Funds
State General Fund (0001)
Budget Item 2660-130-001
State Program Code

20.30.010.900
FY 2021/22
FY2022/231
$X,XXX.XX
$X,XXX.XX
Cash Local Match Agency Provided $X,XXX.XX
Value of Third-Party In-Kind
Contributions
Agency Provided $X,XXX.XX
Total of other fund sources
(not in-kind contributions)
Agency Provided $X,XXX.XX
Total Project Costs $X,XXX.XX
No in-kind contributions may be made unless the amount and type of the contribution is identified above.

For Caltrans Use Only
I hereby Certify upon my own personal knowledge that budgeted funds are available for encumbrance.

Accounting Officer Printed
Name
Accounting Officer
Signature
Date Amount Certified

8. This RGA is exempt from the legal review and approval by the Department of General Services, pursuant to Legal Opinions of the Attorney General: 58 Ops. Cal. Atty. Gen. 586 (1975), 63 Ops.

Cal. Atty. Gen. 290 (1980), 74 Ops. Cal. Atty. Gen. 10 (1991), and 88 Ops. Cal. Atty. Gen. 56.

9. Notification of Parties
a. AGENCY’s Project Manager for Project is (NAME AND PHONE NUMBER). b. CALTRANS’ Contract Manager is (NAME AND PHONE NUMBER). “Contract Manager” as used herein includes his/her designee.
c. All notices herein provided to be given, or which may be given, by either party to the other, shall be deemed to have been fully given when made in writing and received by the parties at their respective addresses:
(AGENCY Name)
Attention: (Grantee Project Manager), (Project Manager Title) Phone Number: (XXX) XXX-XXXX
Email:

Address
City, California Zip
Packet Pg. 631 Attachment: Staff Report Block 7 - August 2, 2022 (4.6(c)--Approve Funding Changes for Whistle Stop Park) Agency Name
Agreement Number CCL-LOCODE-XXX
AMS ADV ID: XXXXXXXXXX

California Department of Transportation
(District/Division)
Attention: (Contract Manager), (Contract Manager Title) Phone Number: (XXX) XXX-XXXX
Email:

Address
City, California Zip

10. Period of Performance
a. Reimbursable work under this RGA shall begin no earlier than on May 15, 2022, following the written approval of CALTRANS and AGENCY’s receipt of the Notice to Proceed letter of this RGA by CALTRANS. All reimbursable work shall terminate no later than June 30, 2024.

Project closeout and final invoicing to CALTRANS must be submitted no later than November 1, 2024. Work incurred after June 30, 2024 will not be reimbursed. Payment shall be forfeit for any and all invoicing submitted to CALTRANS after November 1, 2024. Notwithstanding the foregoing, Caltrans will reimburse for actual close out costs incurred by AGENCY through November 1, 2024 (which, in total, shall not exceed 5% of the grant award). b. If requested by the CALTRANS Contract Manager, AGENCY will attend a kickoff meeting with CALTRANS to be scheduled within one (1) week from receipt of Notice to Proceed sent by CALTRANS.

11. Changes in Terms/Amendments
This Agreement may only be amended or modified by mutual written agreement of the parties.

12. Cost Limitation
a. The maximum total amount granted and reimbursable to AGENCY pursuant to this RGA by CALTRANS shall not exceed $XXXX.XX.
b. It is agreed and understood that the CCLGP funds are limited to the amount granted.

CALTRANS will only reimburse the cost of services actually incurred in accordance with the provisions of this RGA and as authorized by the CALTRANS Contract Manager at or below that fund limitation established herein.

13. Termination
a. CALTRANS reserves the right to terminate this RGA upon written notice to AGENCY at least 30 days in advance of the effective date of such termination in the event CALTRANS determines (at its sole discretion) that AGENCY failed to proceed with PROJECT Work in accordance with the terms of this RGA. In the event of termination for convenience, CALTRANS will reimburse AGENCY for all allowable, authorized, and non-cancelled costs up to the date of termination.

AGENCY shall return any unused advance amounts which cannot be supported by eligible expenditure documentation.
b. This RGA may be terminated by either party for any reason by giving written notice to the other party at least 30 days in advance of the effective date of such termination. In the event of termination for convenience, CALTRANS will reimburse AGENCY for all costs that are expressly allowable, pre-authorized in writing, and non-cancellable, up to the date of termination.

Packet Pg. 632 Attachment: Staff Report Block 7 - August 2, 2022 (4.6(c)--Approve Funding Changes for Whistle Stop Park) Agency Name
Agreement Number CCL-LOCODE-XXX
AMS ADV ID: XXXXXXXXXX

c. AGENCY has 60 days after the Termination Date to submit accurate invoices to CALTRANS to make final allowable payments for Project costs in accordance with the terms of this RGA.

Failure to submit invoices within this period of time shall result in a waiver by AGENCY of its right to reimbursement of expended costs. Costs that are reimbursed and later determined to be ineligible for reimbursement shall be returned by AGENCY to CALTRANS.

14. Budget Contingency Clause
a. It is mutually agreed that if the US Congress or the State Legislature fail to appropriate or allocate funds during the current year and/or any subsequent years covered under this RGA do not appropriate sufficient funds for the program, this RGA shall be of no further force and effect.

In this event, CALTRANS shall have no liability to pay any funds whatsoever to AGENCY or to furnish any other considerations under this RGA and AGENCY shall not be obligated to perform any provisions of this RGA.
b. The certification of FY 2022/23 funds will be contingent upon the passage of the FY 2022/23 Budget. Payment for any work performed that is funded by FY 2022/23 will be delayed if the FY 2022/23 Budget is not signed by June 30, 2022. Pursuant to Government Code (GC), Section 926.10, no late payment penalty shall accrue during any time period for which no Budget Act in effect.
c. If funding for any fiscal year is reduced or deleted by US Congress or State Legislature for purposes of this program, CALTRANS shall have the option to either terminate this RGA with no liability occurring to CALTRANS, or offer an RGA Amendment to AGENCY to reflect reduced amount.

15. Payment and Invoicing
a. AGENCY, its contractors, subcontractors and sub-recipients shall establish and maintain an accounting system and records that properly accumulate and segregate incurred Project costs and matching funds by line. The accounting system of AGENCY, its contractors, all subcontractors, and sub-recipients shall conform to Generally Accepted Accounting Principles (GAAP) and any standards specified by the source of funds, to enable the determination of incurred costs at interim points of completion, and to provide support for reimbursement payment vouchers or invoices.
b. The method of payment for this RGA will be based on the actual allowable costs that are incurred in accordance with the provisions of this RGA and in the performance of the Approved Grant Application and Amendment(s) to Grant Application (Attachment III). CALTRANS will reimburse AGENCY for expended actual allowable direct costs, and including, but not limited to, labor costs, travel, and contracted consultant services costs incurred by AGENCY in performance of the Project Work. Indirect costs are reimbursable only if the AGENCY has identified the estimated indirect cost rate in Attachment II and an approved Indirect Cost Allocation Plan or an Indirect Cost Rate Proposal as set forth in Section III–Cost Principles, Item 16d. The total cost shall not exceed the cost reimbursement limitation set forth in Section III–Cost Limitations, Item 11a. Actual costs shall not exceed the estimated wage rates, labor costs, travel, and other estimated costs and fees set forth in Attachment III without an amendment to this RGA, as agreed between CALTRANS and AGENCY.

Packet Pg. 633 Attachment: Staff Report Block 7 - August 2, 2022 (4.6(c)--Approve Funding Changes for Whistle Stop Park) Agency Name
Agreement Number CCL-LOCODE-XXX
AMS ADV ID: XXXXXXXXXX

c. Reimbursement of AGENCY expenditures will be authorized only for those allowable costs actually incurred by AGENCY in accordance with the provisions of this RGA and in the performance of Project Work. AGENCY must not only have incurred the expenditures on or after the start date and the issuance of the Notice to Proceed letter for this RGA and before the Expiration Date but must have also paid for those costs to claim any reimbursement. d. The AGENCY indirect cost rate must be approved in writing by the California Department of Transportation Independent Office of Audits and Investigations before any reimbursement payment is made by CALTRANS to AGENCY for such cost.
e. Travel expenses and per diem rates are not to exceed the rate specified by the State of California Department of Human Resources for similar employees (i.e. non-represented employees) unless written verification is supplied that government hotel rates were not then commercially available to AGENCY, its subrecipients, contractors, and/or subcontractors, at the time and location required as specified in the California Department of Transportation's Travel Guide Exception Process at the following link: https://travelpocketguide.dot.ca.gov/.

Also see website for summary of travel reimbursement rules. f. AGENCY shall submit invoices to CALTRANS at least quarterly, but no more frequently than monthly, in arrears upon completion of project tasks, milestone and/or deliverables in accordance with the Project Timeline in Attachment III to the satisfaction of CALTRANS Contract Manager. Invoices shall reference this RGA Number and shall be signed and submitted to CALTRANS Contract Manager , as stated in Section III–Notification of Parties, Item 8c. g. Invoices shall include the following information:
1) Names of the AGENCY personnel performing work
2) Dates and times of Project Work
3) Locations of Project Work
4) Itemized costs as set forth in Attachment III, including identification of each employee, contractor or subcontractor staff who provided services during the period of the invoice, the number of hours and hourly rates for each employee, contractor, sub-recipient or subcontractor staff member, authorized travel expenses with receipts, receipts for authorized materials or supplies, and contractor, subrecipient and subcontractor invoices. 5) AGENCY shall submit written progress reports with each set of invoices to allow CALTRANS Contract Manager to determine if AGENCY is performing to expectations, is on schedule, is within funding cost limitations, to communicate interim findings, and to afford occasions for airing difficulties respecting special problems encountered so that remedies can be developed.
h. Incomplete or inaccurate invoices shall be returned to the AGENCY unapproved for correction.

Failure to submit invoices on a timely basis may be grounds for termination of this RGA for material breach per Section III–Termination, Item 12.
i. CALTRANS will reimburse AGENCY for all allowable Project costs at least quarterly, but no more frequently than monthly, in arrears as promptly as CALTRANS fiscal procedures permit upon receipt of an itemized signed invoice.

Packet Pg. 634 Attachment: Staff Report Block 7 - August 2, 2022 (4.6(c)--Approve Funding Changes for Whistle Stop Park) Agency Name
Agreement Number CCL-LOCODE-XXX
AMS ADV ID: XXXXXXXXXX

j. The RGA Expiration Date refers to the last date for AGENCY to incur valid Project costs or credits and is the date this RGA expires. AGENCY has until November 1, 2024 to make final allowable payments to Project contractors or vendors, and submit the Project’s Final Report, as defined in Attachment I and a final invoice to CALTRANS for reimbursement for allowable Project costs. Any unexpended Project funds not invoiced by the 60th day will be reverted and will no longer be accessible to reimburse late Project invoices contractor. k. The final invoice will be paid upon submission by AGENCY to CALTRANS and acceptance by CALTRANS of the Final Delivery Report. Complete final delivery reports and invoices must be submitted to CALTRANS by November 1, 2024.

16. Local Match Funds
a. AGENCY shall contribute not less than a proportional cash amount toward the services described herein on a monthly or quarterly basis. Notwithstanding the foregoing, to the extent that in-kind contributions are permitted and identified under this RGA, Section III–Project Funding, Item 6, the contributions may be counted as cash only when they are actually received by the AGENCY and confirmed by CALTRANS. Except where expressly allowed in writing herein, reimbursement of credits for local matching funds and in-kind contributions will be made or allowed only for work performed on and after the initial date of this Agreement and on or before June 30, 2024.
b. AGENCY agrees to contribute the statutorily required local contribution of matching funds if any is specified within this RGA or in any Attachment hereto, toward the actual cost of the services described in Attachment III. AGENCY shall contribute not less than its required match amount toward the services described herein. Local cash and in-kind match requirements can be found in the Grant Program Guidelines (Attachment I); but AGENCY must fully satisfy the local cash and in-kind match amount and percentage identified in Section III, Paragraph 7 with the final invoice.

17. Quarterly Progress Reporting
a. AGENCY shall submit written quarterly progress reports to the CALTRANS Contract Manager to determine if AGENCY is performing to expectations, is on schedule, is within funding cost limitations, to communicate interim findings, and to afford occasions for airing difficulties respecting special problems encountered so that remedies can be developed.

18. Cost Principles
a. AGENCY agrees to comply with Title 2, Code of Federal Regulations (CFR), Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
b. AGENCY agrees, and will assure that its contractors, sub-recipients, in-kind contributors, and subcontractors will be obligated to agree, that (a) Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31, et seq., shall be used to determine the allowability of individual Project cost items and (b) and (b) all parties shall comply with Federal administrative procedures in accordance with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

Every sub-recipient receiving Project funds as a sub-recipient, contractor, or subcontractor under this RGA shall comply with Federal administrative procedures in accordance with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards to the extent applicable.

Packet Pg. 635 Attachment: Staff Report Block 7 - August 2, 2022 (4.6(c)--Approve Funding Changes for Whistle Stop Park) Agency Name
Agreement Number CCL-LOCODE-XXX
AMS ADV ID: XXXXXXXXXX

c. Any Project costs for which AGENCY has received payment or credit that are determined by subsequent audit to be unallowable under 2 CFR, Part 200, and/or Part 48, Chapter 1, Part 31, are subject to repayment by AGENCY to CALTRANS. Should AGENCY fail to reimburse moneys due CALTRANS within 30 days of discovery or demand, or within such other period as may be agreed in writing between the parties hereto, CALTRANS is authorized to intercept and withhold future payments due AGENCY from CALTRANS or any third-party source, including, but not limited to, the State Treasurer, the State Controller or any other fund source.
d. Prior to AGENCY seeking reimbursement of indirect costs, AGENCY must have identified estimated indirect cost rate in Attachment II, prepare and submit annually to CALTRANS for review and approval an indirect cost rate proposal and a central service cost allocation plan (if any) in accordance with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards and Chapter 5 of the Local Assistance Procedures Manual which may be accessed at: https://dot.ca.gov/-/media/dotmedia/programs/local-assistance/documents/lapm/ch05.pdf e. AGENCY agrees and shall require that all its agreements with consultants and subrecipients contain provisions requiring adherence to this section in its entirety except for section c, above.

19. Americans with Disabilities Act
By signing this Agreement, LOCAL AGENCY assures CALTRANS that in the course of performing Project Work, it will fully comply with the applicable provisions of the Americans with Disabilities Act (ADA) of 1990, as amended, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA (42 USC Section 12101 et seq.).

20. Iran Contracting Act
Proposed Contractor must complete and submit to CALTRANS the Iran Contracting Act Certification certifying that it is not on the most current DGS list of Entities Prohibited from Contracting with Public Entities in California per the Iran Contracting Act, 2010 (https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-ListFolder/List-of-Ineligible-Businesses), before the Agreement has been executed, unless Contractor is exempted from the certification requirement by Public Contract Code Section 2205(c) or (d). If claiming an exemption, the proposed Contractor shall provide written evidence that supports an exemption under Public Contract Code Section 2203(c) or (d) before execution of the Agreement.

21. Indemnification
a. Neither CALTRANS nor any officer or employee thereof is responsible for any injury, damage, or liability occurring by reason of anything done or omitted to be done by AGENCY, its officers, employees, agents, its contractors, its subrecipients, or its subcontractors under or in connection with any work, authority, or jurisdiction conferred upon AGENCY under this RGA.

It is understood and agreed that AGENCY shall fully defend, indemnify, and save harmless CALTRANS and all of CALTRANS’ officers and employees from all claims, suits, or actions of every name, kind, and description brought forth under, including, but not limited to, tortuous, contractual, likeness statutes under California Civil Code §§ 3344 and 3344.1, inverse condemnation, or other theories or assertions of liability occurring by reason of anything done or omitted to be done by AGENCY, its officers, employees, agents, contractors, subrecipients, or subcontractors under this RGA.

Packet Pg. 636 Attachment: Staff Report Block 7 - August 2, 2022 (4.6(c)--Approve Funding Changes for Whistle Stop Park) Agency Name
Agreement Number CCL-LOCODE-XXX
AMS ADV ID: XXXXXXXXXX

b. AGENCY agrees to fully defend, indemnify, and save harmless CALTRANS and all of its officers and employees from any and all claims, lawsuits, or legal actions, including reasonable attorneys’ fees and legal costs, relating to intellectual property claims arising from or related to the Project and/or any work procured under this RGA, including but not limited to claims based on (1) U.S. federal or state trademark infringement laws, (2) patent infringement laws (3) 17 U.S.C. §§ 101-810 (the Copyright Act of 1976, as modified), (4) 17 U.S.C. § 106A(a) (the Visual Artists Rights Act of 1990, “VARA”), (5) 17 U.S.C. § 113, (6) California Civil Code § 987 (the California Art Preservation Act), California Civil Code §989, or (7) any other rights arising under U.S. federal or state laws or under the laws of any other country that conveys rights and protections of the same nature as those conveyed under 17 U.S.C. §106A(a) and California Civil Code §987, including intellectual property claims arising from or related to breach of contract, inverse condemnation, conversion, and/or taking of property.

22. Nondiscrimination Clause (2 CCR 11105 Clause b)
a. During the performance of this RGA, the AGENCY, its contractors, its subrecipients, and its subcontractors shall not deny the contract's benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. AGENCY shall ensure that the evaluation and treatment of employees and applicants for employment are free of such discrimination. b. AGENCY shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code Sections 12900 et seq.), the regulations promulgated thereunder (California Code of Regulations, Title 2, Sections 11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code Sections 11135-11139.5), and the regulations or standards adopted by CALTRANS to implement such article. c. AGENCY shall permit access by representatives of the Department of Fair Employment and Housing and CALTRANS upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours' notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or CALTRANS shall require to ascertain compliance with this clause.
d. AGENCY and its contractors, its sub-recipients, and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement.
e. AGENCY shall include the nondiscrimination and compliance provisions of this clause in all agreements with its sub-recipients, contractors, and subcontractors, and shall include a requirement in all agreements with all of same that each of them in turn include the nondiscrimination and compliance provisions of this clause in all contracts and subcontracts they enter into to perform work under this RGA.

23. Retention of Records/Audits
a. AGENCY, its contractors, subcontractors, and sub-recipients, agree to comply with Title 2, Code of Federal Regulations (CFR), Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

Packet Pg. 637 Attachment: Staff Report Block 7 - August 2, 2022 (4.6(c)--Approve Funding Changes for Whistle Stop Park) Agency Name
Agreement Number CCL-LOCODE-XXX
AMS ADV ID: XXXXXXXXXX

b. AGENCY, its contractors, subcontractors, and sub-recipients shall establish and maintain an accounting system and records that properly accumulate and segregate incurred Project costs and matching funds by line. The accounting system of AGENCY, its contractors, all subcontractors, and sub-recipients shall conform to Generally Accepted Accounting Principles (GAAP), enable the determination of incurred costs at interim points of completion, and provide support for reimbursement payment vouchers or invoices. All accounting records and other supporting papers of AGENCY, its contractors, subcontractors and sub-recipients connected with Project performance under this RGA shall be maintained for a minimum of three (3) years from the date of final payment to AGENCY and shall be held open to inspection, copying, and audit by representatives of CALTRANS, the California State Auditor, and auditors representing the federal government. Copies thereof will be furnished by AGENCY, its contractors, its subcontractors, and sub-recipients upon receipt of any request made by CALTRANS or its agents. In conducting an audit of the costs and match credits claimed under this RGA, CALTRANS will rely to the maximum extent possible on any prior audit of AGENCY pursuant to the provisions of State and AGENCY law. In the absence of such an audit, any acceptable audit work performed by AGENCY’s external and internal auditors may be relied upon and used by CALTRANS when planning and conducting additional audits. c. For the purpose of determining compliance with applicable State and AGENCY law in connection with the performance of AGENCY’s contracts with third parties pursuant to Government Code Section 8546.7, AGENCY, AGENCY’s sub-recipients, contractors, subcontractors, and CALTRANS, shall each maintain and make available for inspection all books, documents, papers, accounting records, and other evidence pertaining to the performance of such contracts, including, but not limited to, the costs of administering those various contracts. All of the above referenced parties shall make such materials available at their respective offices at all reasonable times during the entire Project period and for three (3) years from the date of final payment to AGENCY under this RGA. CALTRANS, the California State Auditor, or any duly authorized representative of CALTRANS or the United States Department of Transportation, shall each have access to any books, records, and documents that are pertinent to a Project for audits, examinations, excerpts, and transactions, and AGENCY shall furnish copies thereof if requested. d. AGENCY, its subrecipients, contractors, and subcontractors will permit access to all records of employment, employment advertisements, employment application forms, and other pertinent data and records by the State Fair Employment Practices and Housing Commission, or any other agency of the State of California designated by CALTRANS, for the purpose of any investigation to ascertain compliance with this RGA.
e. Additionally, all grants may be subject to a pre-award audit prior to execution of this RGA to ensure AGENCY has an adequate financial management system in place to accumulate and segregate reasonable, allowable and allocable costs.
f. Any contract with a contractor, subcontractor, or sub-recipient entered into as a result of this RGA shall contain all the provisions of this article.

Packet Pg. 638 Attachment: Staff Report Block 7 - August 2, 2022 (4.6(c)--Approve Funding Changes for Whistle Stop Park) Agency Name
Agreement Number CCL-LOCODE-XXX
AMS ADV ID: XXXXXXXXXX

24. Adjudication of Facts in Disputes
a. Any dispute concerning a question of fact arising under this RGA that is not disposed of by agreement shall be decided by the CALTRANS Contract Officer, who may consider any written or verbal evidence submitted by AGENCY. The CALTRANS Contract Officer shall issue a written decision within 30 days of receipt of the dispute. If AGENCY rejects the decision of the CALTRANS Contract Officer, AGENCY can pursue any and all remedies authorized by law. Neither party waives any rights to pursue remedies authorized by law.
b. Neither the pendency of a dispute nor its consideration by CALTRANS Contract Officer will excuse AGENCY from full and timely performance in accordance with the terms of this RGA.

25. INTENTIONALLY DELETED

26. Third-Party Contracts
a. AGENCY shall perform the work contemplated with resources available within its own organization and no portion of the work shall be contracted to a third party without prior written authorization by the CALTRANS Contract Manager unless expressly included (subrecipient identified) in Attachment III as Project Work. b. All State-government-funded procurements must be conducted using a fair and competitive procurement process. AGENCY may use its own procurement procedures as long as the procedures comply with the local AGENCY’s laws, rules, and ordinances governing procurement and all applicable provisions of State law, including, without limitation, the requirement that the AGENCY endeavor to obtain at least three (3) competitive bids for solicitation of goods, services, and consulting services (see Part 2, Chapter 2, Articles 3 and 4 of the Public Contract Code); a qualifications-based solicitation process, for which statements of qualifications are obtained from at least three (3) qualified firms for architecture and engineering services (see Title 1, Division 5, Chapter 10 of the Government Code); and, the applicable provisions of the State Contracting Manual (SCM), Chapter 5, which are not inconsistent with this Item 23, Third Party Contracts. The SCM can be found and the following link: https://www.dgs.ca.gov/OLS/Resources/PageContent/Office-of-Legal-Services-Resources-List-Folder/State-Contracting. c. Any contract entered into as a result of this RGA shall contain all the provisions stipulated in this RGA to be applicable to AGENCY’s sub-recipients, contractors, and subcontractors.

Copies of all agreements with sub-recipients, contractors, and subcontractors, must be submitted to the CALTRANS Contract Manager.
d. CALTRANS does not have a contractual relationship with the AGENCY’s subrecipients, contractors, or subcontractors, and the AGENCY shall be fully responsible for all work performed by its subrecipients, contractors, or subcontractors. e. Prior authorization in writing by the CALTRANS Contract Manager shall be required before AGENCY enters into any non-budgeted sub-agreement. AGENCY shall provide an evaluation of the necessity or desirability of incurring such costs. AGENCY shall retain all receipts for such purchases or services and shall submit them with invoices per Section III– Payment and Invoicing, Item 14(e)(4), above.

Packet Pg. 639 Attachment: Staff Report Block 7 - August 2, 2022 (4.6(c)--Approve Funding Changes for Whistle Stop Park) Agency Name
Agreement Number CCL-LOCODE-XXX
AMS ADV ID: XXXXXXXXXX

f. Any contract entered into by AGENCY as a result of this RGA shall mandate that travel and per diem reimbursements and third-party contract reimbursements to subrecipients, contractors, and subcontractors, will be allowable as Project costs only after those costs are incurred and paid for by the subrecipients, contractors, and subcontractors. Travel expenses and per diem rates for subcontractors shall be reimbursed pursuant to Section III–Payment and Invoicing, Item 14c, above.

27. Drug-Free Workplace Certification
By signing this RGA, AGENCY hereby certifies under penalty of perjury under the laws of California that AGENCY will comply with the requirements of the Drug-Free Workplace Act of 1990 (Gov. Code Sections 8350 et seq.) and will provide a Drug-Free workplace by doing all of the following:
a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355(a). b. Establish a Drug-Free Awareness Program as required by Government Code Section 8355(a)(2) to inform employees about all of the following:
1) The dangers of drug abuse in the workplace.
2) The person's or organization's policy of maintaining a Drug-Free workplace. 3) Any available counseling, rehabilitation, and employee assistance programs. 4) Penalties that may be imposed upon employees for drug abuse violations. c. Provide, as required by Government Code Section 8355(a)(3), that every employee who works on the proposed contract or grant:
1) Will receive a copy of the company's Drug-Free policy statement. 2) Will agree to abide by the terms of the company's statement as a condition of employment on the contract or grant.
d. Failure to comply with these requirements may result in suspension of payments under this RGA or termination of this RGA or both, and AGENCY may be ineligible for the award of any future state contracts if CALTRANS determines that any of the following has occurred: (1) AGENCY has made a false certification or, (2) AGENCY violates the certification by failing to carry out the requirements as noted above.

28. Relationship of Parties
It is expressly understood that this agreement is executed by and between two (2) independent governmental entities and is not intended to, and shall not be construed to, create the relationship of agent, servant, employee, partnership, joint venture or association, or any other relationship whatsoever other than that of an independent party.

29. State-Owned Data
a. AGENCY agrees to comply with the following requirements to ensure the preservation, security, and integrity of State-owned data on portable computing devices and portable electronic storage media:

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1) Encrypt all State-owned data stored on portable computing devices and portable electronic storage media using government-certified Advanced Encryption Standard (AES) cipher algorithm with a 256-bit or 128-bit encryption key to protect CALTRANS data stored on every sector of a hard drive, including temp files, cached data, hibernation files, and even unused disk space.
2) Data encryption shall use cryptographic technology that has been tested and approved against exacting standards, such as FIPS 140-2 Security Requirements for Cryptographic Modules.
3) Encrypt, as described above, all State-owned data transmitted from one computing device or storage medium to another.
4) Maintain confidentiality of all State-owned data by limiting data sharing to those individuals contracted to provide services on behalf of the State, and limit use of State information assets for State purposes only.
5) Install and maintain current anti-virus software, security patches, and upgrades on all computing devices used during the course of the Agreement. 6) Notify the CALTRANS Contract Manager immediately of any actual or attempted violations of security of State-owned data, including lost or stolen computing devices, files, or portable electronic storage media containing State-owned data. 7) Advise the owner of the State-owned data, the AGENCY Information Security Officer, and the AGENCY Chief Information Officer of vulnerabilities that may present a threat to the security of State-owned data and of specific means of protecting that State-owned data. b. AGENCY agrees to use the State-owned data only for State purposes under this Agreement. c. AGENCY agrees to not transfer State-owned data to any computing system, mobile device, or desktop computer without first establishing the specifications for information integrity and security as established for the original data file(s) (State Administrative Manual (SAM) Section 5335.1).

30. CALTRANS’ Use of “Before” and “After” Project Photographs a. AGENCY acknowledges it provided a “Before” photograph of the Project with the AGENCY’s application for the Clean California Local Grant Program. AGENCY acknowledges and agrees it must provide an “After” photograph of the Project as part of the close out reporting process.
b. AGENCY warrants it is the copyright owner of the “Before” and “After” Project photographs. c. Neither the “Before” nor “After” Project photographs shall include the faces of any individuals.
d. AGENCY grants to CALTRANS an irrevocable, perpetual, royalty-free, sublicensable, unlimited, worldwide license to prepare derivative works, make, publish, display, and distribute two-dimensional reproductions and/or copies, digitally and in print, of the “Before” and “After” Project photographs, or derivatives thereof, for non-commercial purposes or any State government purposes. This includes, but is not limited to, reproductions used in brochures, media publicity, public outreach campaigns (including television and social media campaigns), education, and exhibition catalogues or other similar publication. e. When applicable, AGENCY shall obtain and provide to CALTRANS any and all documentation CALTRANS reasonably determines is necessary or desirable to perfect the license described in this RGA to CALTRANS. This documentation shall be provided to CALTRANS within fifteen (15) days of written notice that this documentation is required.

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Agreement Number CCL-LOCODE-XXX
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31. Limited Grant of Rights to CALTRANS for Use of Educational Programming (“educational programming”) Created or Produced for Project and Visual Art Located Outside of State Right-ofWay (“Artwork”) Created or Produced for Project a. Educational programming:
i. AGENCY shall obtain from any and all copyright owner(s) of educational programming a sublicensable, irrevocable, perpetual, royalty-free, unlimited, worldwide license to prepare derivative works, make, publish, display, and distribute two-dimensional reproductions and/or copies, digitally and in print, of the educational programming created or produced for Project under this RGA, or derivatives thereof, for non-commercial purposes or any State government purposes. This includes, but is not limited to, reproductions used in brochures, media publicity, public outreach campaigns (including television and social media campaigns), education, exhibition catalogues or other similar publication. AGENCY shall obtain any and all other intellectual property rights necessary to make this grant to CALTRANS as described in this RGA.
ii. AGENCY grants to CALTRANS an irrevocable, perpetual, royalty-free, sublicensable, unlimited, worldwide license to prepare derivative works, make, publish, display, and distribute two-dimensional reproductions and/or copies, digitally and in print, of the educational programming created or produced for Project under this RGA, or derivatives thereof, for non-commercial purposes or any State government purposes. This includes, but is not limited to, reproductions used in brochures, media publicity, public outreach campaigns (including television and social media campaigns), education, and exhibition catalogues or other similar publication.
iii. When applicable, AGENCY shall obtain and provide to CALTRANS any and all documentation CALTRANS reasonably determines is necessary or desirable to perfect the license or sublicense described in this RGA to CALTRANS. This documentation shall be provided to CALTRANS within fifteen (15) days of written notice that this documentation is required.
iv. To the extent any logos, including trademarks or service marks, belonging to third parties and/or the AGENCY are used on educational programming created or produced for Project under this RGA, AGENCY agrees to obtain and grant all necessary rights for CALTRANS to use and allow agents of CALTRANS to use the logos in connection with use of the educational programming for non-commercial purposes or State government purposes. This includes but is not limited to reproductions used in brochures, media publicity, public outreach campaigns (including television and social media campaigns), education and exhibition catalogues or other similar publication. This documentation shall be provided to CALTRANS within fifteen (15) days of written notice that this documentation is required. b. Artwork:
i. AGENCY shall obtain from the artist(s), or any other copyright owner(s) of Artwork, a sublicensable, irrevocable, perpetual, royalty-free, unlimited, worldwide license to prepare derivative works, make, publish, display, and distribute two-dimensional reproductions and/or copies, digitally and in print, of Artwork created or produced for Project under this RGA, or derivatives thereof, for non-commercial purposes or any State government purposes. This includes, but is not limited to, reproductions used in brochures, media publicity, public outreach campaigns (including television and social media campaigns), education, and exhibition catalogues or other similar publication. AGENCY shall obtain any and all other intellectual property rights necessary to make this grant to CALTRANS as described in this Packet Pg. 642 Attachment: Staff Report Block 7 - August 2, 2022 (4.6(c)--Approve Funding Changes for Whistle Stop Park) Agency Name
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RGA.
ii. AGENCY grants to CALTRANS an irrevocable, perpetual, royalty-free, sublicensable, unlimited, worldwide license to prepare derivative works, make, publish, display, and distribute two-dimensional reproductions and/or copies, digitally and in print, of Artwork created or produced for Project under this RGA, or derivatives thereof, for non-commercial purposes or any State government purposes. This includes, but is not limited to, reproductions used in brochures, media publicity, public outreach campaigns (including television and social media campaigns), education, and exhibition catalogues or other similar publication.
iii. AGENCY shall obtain and provide to CALTRANS any and all documentation CALTRANS reasonably determines is necessary or desirable to perfect the license or sublicense described in this RGA to CALTRANS. This documentation shall be provided to CALTRANS within fifteen (15) days of written notice that this documentation is required.

32. Government Purpose Rights for Inventions
a. Inventions are any idea, methodologies, design, concept, technique, invention, discovery, improvement or development regardless of patentability made solely by AGENCY or jointly with the AGENCY’s contractor, subcontractor and/or subrecipient during the term of this RGA and in performance of any work under this RGA, provided that either the conception or reduction to practice thereof occurs during the term of this RGA and in performance of work issued under this RGA.
b. CALTRANS will have Government Purpose Rights to any inventions created as a result of the Project. “Government Purpose Rights” are the unlimited, irrevocable, worldwide, perpetual, royalty-free, non-exclusive rights, and licenses to use, modify, reproduce, perform, release, display, create derivative works from, and disclose any said invention. “Government Purpose Rights” also include the right to release or disclose said invention(s) outside CALTRANS for any State government purpose and to authorize recipients to use, modify, reproduce, perform, release, display, create derivative works from, and disclose the invention(s) for any State government purpose. “Government Purpose Rights” do not include any rights to use, modify, reproduce, perform, release, display, create derivative works from, or disclose the invention(s) for any commercial purpose.

33. Additional Intellectual Property Provisions
a. To the extent any intellectual property is created or produced for Project under this RGA, and not covered in other provisions of this RGA, AGENCY agrees to take reasonable steps to ensure that CALTRANS has the rights necessary to allow for use of the intellectual property in a fashion substantially similar to other rights for non-commercial uses and State government purposes described in this RGA.
b. If additional uses are reasonably determined to be needed by CALTRANS for public outreach purposes, AGENCY will obtain rights and grant CALTRANS and its agents said additional rights for use of the “Before” and “After” Project photos, Artwork created or produced for Project under this RGA, and educational programming created or produced for Project under this RGA. The grant will be an irrevocable, non-exclusive, perpetual, royalty-free, sublicensable, unlimited, worldwide license.
c. When requested to so do by AGENCY, all reproductions and/or copies by CALTRANS of “Before” or “After” Project photographs, educational programming, and Artwork shall contain a credit to the Artist/ Copyright owner(s) and a copyright notice in substantially the following form:
© [Artist/Copyright owner’s name, date of publication]. AGENCY bears sole responsibility to Packet Pg. 643 Attachment: Staff Report Block 7 - August 2, 2022 (4.6(c)--Approve Funding Changes for Whistle Stop Park) Agency Name
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promptly notify CALTRANS, in writing, about instances where such accreditation is requested and provide the Artist/ Copyright owner’s name and date of publication. CALTRANS will make reasonable efforts to affix the copyright notice in a timely manner. d. Required disclaimer language for educational programming and Artwork created or produced for Project under this RGA.
i. Educational programming: AGENCY must place a disclaimer statement in a conspicuous manner on the educational programming created or produced for Project under this RGA a disclaimer that states the content of the educational programming does not reflect the official views or policies of CALTRANS. The educational programming does not constitute a standard, specification, or regulation.
ii. Artwork: AGENCY must place a disclaimer statement in a conspicuous manner on or in close proximately to the Artwork created or produced for Project under this RGA a disclaimer statement that the contents of the artwork do not reflect the official views or policies of CALTRANS.
e. Avoidance of Infringement: In performing work under this RGA, AGENCY and its employees agree to avoid designing or developing any items that infringe one or more patents or other intellectual property rights of any third party. If AGENCY or its employees becomes aware of any such possible infringement in the course of performing any work under this RGA, AGENCY or its employees shall immediately notify CALTRANS in writing. f. Contractors, Subcontractors, and Subrecipients: Through contract with its sub-recipients, contractors, and subcontractors, AGENCY shall affirmatively bind by contract all of its contractors, subcontractors, subrecipients, and service vendors (hereinafter “AGENCY’s Contractor/Subcontractor/Subrecipient”) providing services under this RGA to conform to the provisions of paragraphs 31-33 of this RGA. In performing services under this RGA, AGENCY’s Contractor/Subcontractor/Subrecipient shall agree to avoid designing or developing any items that infringe one (1) or more patents or other intellectual property rights of any third party. If AGENCY’s Contractor/Subcontractor/Subrecipient becomes aware of any such possible infringement in the course of performing any work under this RGA, AGENCY’s Contractor/Subcontractor/Subrecipient shall immediately notify the AGENCY in writing, and AGENCY will then immediately notify CALTRANS in writing.

34. Visual Art Located on California State Right-of-Way AGENCY agrees if Project involves visual art located on California State right-of-way, Project must be submitted and adhere to CALTRANS’ most current Transportation Art Proposal process, policies, guidelines, and requirements. Information regarding CALTRANS’ Transportation Art program can be found at https://dot.ca.gov/programs/design/lap-landscape-architecture-andcommunity-livability/lap-liv-j-transportation-art. AGENCY bears sole responsibility for ensuring that any Project will be timely submitted through CALTRANS’ Transportation Art Proposal process, approved, and installed prior to any deadlines as required by this RGA. a. AGENCY acknowledges that funds provided by CALTRANS under this RGA shall not be used for maintenance outside of the project time limits as provided in this RGA. b. AGENCY acknowledges that the CALTRANS’ Transportation Art Proposal process requires, among other things, CALTRANS ownership of any tangible visual final artwork, an unlimited, irrevocable copyright assignment to CALTRANS of the final artwork, and waiver of moral rights under California Civil Code § 987 (the California Art Preservation Act) and 17 U.S.C. § 106A(a) (the Visual Artists Rights Act of 1990, “VARA”) of the final artwork.

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c. AGENCY acknowledges that any submittal to the CALTRANS’ Transportation Art Proposal process includes restrictions on the type of work that can be located on California State right-ofway.

35. Assumption of Risk and Indemnification Regarding Exposure to Environmental Health Hazards In addition to, and not a limitation of, Contractor’s indemnification obligations contained elsewhere in this Agreement, Contractor hereby assumes all risks of the consequences of exposure of Contractor’s employees, agents, Subcontractors, Subcontractors’ employees, and any other person, firm, or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, to any and all environmental health hazards, local and otherwise, in connection with the performance of this Agreement. Such hazards include, but are not limited to, bodily injury and/or death resulting in whole or in part from exposure to infectious agents and/or pathogens of any type, kind or origin. Contractor also agrees to take all appropriate safety precautions to prevent any such exposure to Contractor’s employees, agents, Subcontractors, Subcontractors’ employees, and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement. Contractor also agrees to indemnify and hold harmless CALTRANS, the State of California, and each and all of their officers, agents and employees, from any and all claims and/or losses accruing or resulting from such exposure. Except as provided by law, Contractor also agrees that the provisions of this paragraph shall apply regardless of the existence or degree of negligence or fault on the part of CALTRANS, the State of California, and/or any of their officers, agents and/or employees.

36. Mandatory Organic Waste Recycling
It is understood and agreed that pursuant to Public Resources Code Sections 42649.8 et seq., if Contractor generates two (2) cubic yards or more of organic waste or commercial solid waste per week, Contractor shall arrange for organic waste or commercial waste recycling services that separate/source organic waste for organic waste recycling. Contractor shall provide proof of compliance, i.e. organic waste recycling services or commercial waste recycling services that separate/source organic waste recycling, upon request from CALTRANS Contract Manager

37. Project Close Out/Closeout Report
a. AGENCY will provide a final close out report to the CALTRANS Contract Manager no later than November 1, 2024.

CALTRANS reserves the right to inspect the project location prior to approving the final invoice and closeout report.
b. CALTRANS reserves the right to withhold final payment to AGENCY pending receipt and approval of the final closeout report by the CALTRANS Contract Manager. c. Payments shall be forfeit if invoices are submitted after November 1, 2024.

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38. ADA Compliance
All entities that provide electronic or information technology or related services that will be posted online by CALTRANS must be in compliance with Government Code Sections 7405 and 11135 and the Web Content Accessibility Guidelines (WCAG) 2.0 or subsequent version, published by the Web Accessibility Initiative of the World Wide Web Consortium at a minimum Level AA success. All entities will respond to and resolve any complaints/deficiencies regarding accessibility brought to their attention.

39. Prevailing Wages and Labor Code Compliance
AGENCY shall comply with any and all applicable labor and prevailing wage requirements in Labor Code Sections 1720 through 1815 and implementing regulations for any public works or maintenance contracts and subcontracts executed for the AGENCY’s work on or for the Project.

40. In the event of any inconsistency between the provisions which constitute this RGA, the following order of precedence shall apply:

I. This Restricted Grant Agreement (as amended);
II. The CALTRANS Local Grant Program Guidelines;
III. Approved Indirect Cost Rate (if applicable);
IV. Approved Grant Application (as amended); and
V. AGENCY Resolution.

41. Survival
AGENCY’s representations, the indemnification provisions in paragraph 21, intellectual property provisions in paragraphs 30, 31, 32, and 33, and all other provisions which by their inherent character establish ongoing obligations shall remain in full force and effect, regardless of any expiration and/or termination of this RGA.

42. Sanctions
No agreements under this RGA shall be made with individuals and/or entities that are determined to be a target of sanctions by the State of California while such sanctions are in effect.

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Section IV
Attachments:

The following attachments are incorporated into, and are made a part of this RGA by this reference and attached hereto.

I. Grant Program Guidelines
II. Approved Indirect Cost Rate (if applicable)
III. Approved Grant Application and Amendment(s) to Grant Application (if applicable) IV. AGENCY Resolution
In Witness Whereof, the parties hereto have executed this RGA on the day and year first herein above written:

STATE OF CALIFORNIA

DEPARTMENT OF TRANSPORTATION

AGENCY NAME
By: By:

Printed Name:

Gretchen Chavez
Printed Name:

Title:

Office Chief
Clean California Local Grant Program
Division of Local Assistance
Title:

Date: Date:

By:

Printed Name:

Title:

Date:

Packet Pg. 647 Attachment: Staff Report Block 7 - August 2, 2022 (4.6(c)--Approve Funding Changes for Whistle Stop Park) Second Amendment to the Development Agreement Between the City and Block 7 Retail Investors, LLC

SECOND AMENDMENT TO THE DEVELOPMENT AGREEMENT
This Second Amendment to the Development Agreement is entered into between the City of Redding (“City”) and Block 7 Retail Investors, LLC (“Developer”) further amends the Development Agreement (“Agreement”) dated November 8, 2019, and amended on October 23, 2020 is hereby amended as follows:

Section 1.7.5 is hereby added to read as follows:
“Park Site” shall mean an approximately 13,740 square foot parcel of land described as PARCEL B in Exhibit A and depicted in Exhibit B of the Park and Recreation Facilities Impact Fee Reimbursement Agreement Between the City of Redding and Block 7 Retail Investors, LLC for the Construction of a Downtown Park Plaza (Park Agreement) attached as Exhibit 10.

Section 1.16 is hereby amended to read in its entirety as follows:
“Final Plans” are the complete City-approved set of architectural, structural and civil engineering plans and specifications for the Parking Project (the “Parking Project Final Plans”) and Park Project (the “Park Project Final Plans”) that include the City’s Development Services and Land Development Divisions’ conditions of approval.

Section 1.22 is hereby amended to read in its entirety as follows:
"Parking Project" or "Project" shall mean the development of the parking improvements to be constructed on the Parking Property in accordance with the Parking Project Final Plans and this Agreement. The development of the improvements include, but are not limited to, the construction of a parking facility that will include approximately 398 spaces, but no less than 311 spaces. Additional Parking Project detail is further described and provided in this Agreement, the Scope of Development and the Parking Project Final Plans. “Park Project” shall mean the development of the park improvements to be constructed on the Park Site in accordance with the Park Project Final Plans and this Agreement. The development of the improvements include but are not limited to the design, engineering and construction of a park facility that will include an urban park and lighted pedestrian path.

Additional Park Project detail is further described and provided in this Agreement, the Scope of Development and the Park Project Final Plans.

Section 2.2 is hereby amended to read in its entirety as follows:

2.2 Scope of Work. Following the Developer’s acquisition of the Parking Property, the Developer will construct the Parking Project in accordance with the Parking Project Final Plans and this Agreement as amended.

It is also contemplated that the Developer will serve as the developer to complete the IIG Program capital improvements project noted in Recital G and further defined in the IIG Standard Agreement #17-IIG-12072.

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The specific scope of work to be carried out by the Developer under this Agreement is more particularly described in this Agreement, the Scope of Development, the Final Plans and the IIG Standard Agreement #17-IIG-12072, incorporated herein by this reference.

It is further contemplated that the Developer will serve as the developer to complete the Clean California Local Grant (CCLG) Program park improvements project defined in Attachment III of the CCLG Restricted Grant Agreement #CCL-5068(067).

The specific scope of work to be carried out by the Developer under this Agreement is more particularly described in this Agreement, the Scope of Development, the Final Plans and the CCLG Restricted Grant Agreement #CCL-5068(067), incorporated herein by this reference.

Section 3.1.3 is hereby amended to read in its entirety as follows:

3.1.3 CDBG Section 108 Program. It is anticipated that the City will apply for the maximum allocation of CDBG 108 Program funds in the approximate amount of $3,737,000 for uses within the Block 7 Project with approximately $2,800,000 available to fund HUD-approved Section 108 Program eligible activities that include but are not limited to infrastructure improvements, façade improvements and/or predevelopment categories that enable commercial space to be developed that creates and/or retains jobs within areas specified and approved in the Section 108 Program application. If a sufficient allocation is granted, City will award such grant funds directly for the purpose of completing City-required street, alley, underground utility infrastructure improvements and other amenities in accordance with the CDBG rules and regulations. The City will facilitate the Section 108 Loan infrastructure project procurement, contracting and construction process in coordination with our Block 7 development team and their respective Block 7 Projects.

Section 3.1.5 is hereby added to read in its entirety as follows:

3.1.5 The City and The McConnell Foundation, as co-applicant, have received a financial commitment from the Clean California Local Grant Program (Park Grant) from the California Department of Transportation (Caltrans). Specifically, Caltrans awarded Park Grant funds in the amount of Three Million Eight Hundred Eighty Nine Thousand Four Hundred Eighty and No/100 Dollars ($3,889,480). The Park Grant will be granted by Caltrans to the City and the City will reimburse Developer for the costs of the park improvements as further defined in the Restricted Grant Agreement that will create the Park Project for City recreational use. The Park Grant funding will be disbursed in accordance with the Restricted Grant Agreement.

The Exhibit 8 attached to this Amendment shall replace in its entirety the Exhibit 8 attached to the Development Agreement dated November 8, 2019, and amended on October 23, 2020.

The Exhibit 10 attached to this Amendment is hereby incorporated into the Development Agreement dated November 8, 2019, and amended on October 23, 2020, and shall hereafter appear as Exhibit 10 to the same
All other terms and conditions of the Agreement shall remain in full force and effect.

The Effective Date of this Second Amendment to the Development Agreement shall be the date executed by the City.

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Attachment: Staff Report Block 7 - August 2, 2022 (4.6(c)--Approve Funding Changes for Whistle Stop Park) EXHIBIT 8

SCOPE OF DEVELOPMENT
I. GENERAL
The location of the Parking Project is the Parking Property as further described and specifically delineated on the Legal Descriptions associated with this Development Agreement (Agreement).

The Developer agrees that all work completed on the Parking Property will be in accordance with the provisions of this Agreement and the Parking Project Final Plans.

The location of the Park Project is the Park Site as further described and specifically delineated on the Legal Descriptions associated with this Development Agreement (Agreement). The Developer agrees that all work completed on the Park Site will be in accordance with the provisions of this Agreement and Park Project Final Plans.

II. DEVELOPMENT
A. The Developer shall develop, construct, operate, manage and maintain the Parking Project. The Parking Project development includes, but is not limited to, the Developer completing the following:
i. Developer shall, with assistance from the City’s Community Development Manager, create and implement an interim, off-site parking plan that includes marketing the plan to adequately inform the public of alternative parking facilities/spaces available to the public; facilitate signage of the alternative parking locations; and monitoring parking in the area to analyze demand, understand impacts, and identify potential needs, if any;
ii. Developer in accordance with the IIG Standard Agreement (17-IIG-12072) complete the Capital Improvement Project that will include a minimum 398 stall multi-story parking structure to support the Block 7 Project in two ways:
1) To comply with the requirements of the Parking Action Plan component of the Downtown Redding Community Based Transportation Plan make available 1 stall per residential unit in the Block 7A Affordable Housing Project for a total of 78 stalls; and 2) To replace 21 stalls utilized by the Downtown Redding Transit Center. iii. Except for those stalls reserved for use by Shasta College and the occupied spaces for the Block 7 Affordable Housing Project, the Developer shall cause the parking structure to be available for use by the general public and local businesses, on a first-come, first-served basis at hourly, daily, weekly or monthly rates. The Developer shall operate the parking facility 24 hours per day, seven days per week.
iv. The Developer, at its sole expense, agrees to operate, maintain and provide, management, janitorial and custodial services, trash and garbage removal services, and any and all other related services to maintain the parking structure in good, safe, sanitary condition and repair throughout the life of the parking structure. The Developer shall staff the parking structure with sufficient personnel to assure its lawful and effective operation.

Packet Pg. 651 Attachment: Staff Report Block 7 - August 2, 2022 (4.6(c)--Approve Funding Changes for Whistle Stop Park) v. It is contemplated by the parties that the Commercial, Retail and Market-Rate Housing Project will include: a three- to five-story retail/commercial building that faces Tehama Street; and a mixed-use building that contains retail/commercial space and 8 to 20 market-rate residential units. Other than the Parking Project, the development of the Commercial, Retail and Market-Rate Housing Project is not governed by the Agreement. vi. The Developer shall dedicate the necessary public easements that include, but are not limited to, waterlines, wastewater lines, Redding Electric Utility (REU) facilities, and all joint trench facilities. In addition, it is understood that as the development plans are finalized and other public service easements are required, the Developer will reserve and dedicate or cause to be reserved and dedicated those to the City.
vii. The Parking Project will be pursuant to the Agreement, this Exhibit, and all conditions set forth in any City permit issued for the Commercial, Retail and Market-Rate Housing Project.
viii. The Developer shall commence and complete the Parking Project by the respective times established therefore in the Schedule of Performance.

B. The Developer shall develop, construct and manage the Park Project. The Park Project development includes, but is not limited to, the following:
i. convert “Park Site” in accordance with the Clean California Local Grant Program Restricted Agreement CCL-5068(067) from a parking lot to a downtown park plaza that will meet the needs of an underserved population, provide recreational use, litter abatement and provide distinctive inviting park features.;
ii. The Work shall be performed strictly in accordance with the Park Project Final Plans at the direction of the Developer based on the City of Redding Construction Standards and reviewed and approved by the CITY.

III. DEVELOPMENT STANDARDS
The Improvements shall conform to all applicable state laws and regulations and to applicable provisions of the Municipal Code of the City of Redding (the ”Municipal Code“); all applicable City of Redding development and zoning code requirements; and any and all permits issued for the Project.

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Attachment: Staff Report Block 7 - August 2, 2022 (4.6(c)--Approve Funding Changes for Whistle Stop Park)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Approve and authorize the following:
(1) Authorize the Mayor to execute the Park Dedication and Easement Agreement with the Shasta-Tehama-Trinity Joint Community College District related to a portion of property located at 1400 Market Street further described and shown on Exhibit A and Exhibit B (the Property and Easement);
(2) Based on the facts in the record, make the finding that the acceptance of the Property, establishment of an Easement, and the potential development of a park are categorically exempt under California Environmental Quality Act (CEQA) Guideline Section 15061(b)(3) and 15304, Class 4 Minor Alterations to Land; and (3) Authorize the City Manager to execute any other documents to complete the Property transaction.

Fiscal Impact
The dedication of the property transaction, the design and construction of the improvements, and the maintenance of the City park will not have an impact on the General Fund. There is a minimal cost related to the escrow transaction.

In April 2022, the City of Redding (City) and The McConnell Foundation were awarded $3,889,480 from the California Department of Transportation’s (Caltrans) Clean California Local Grant Program. These funds, combined with City’s Park and Recreation Facilities Impact Fees, funded by the Market Center and Block 7 Projects, will finance the design and development of the park. As proposed, ongoing maintenance of the City park could be funded by the potential downtown property-based improvement district or a landscape maintenance district, which are conditions within the Park Agreement to be considered by the City Council (Council) at the June 21, 2022, meeting.

MEETING DATE: June 7, 2022
ITEM NO. 4.2(b)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.2(b)--Park Dedication and Easement Agreement Steve Bade, Deputy City
Manager
Packet Pg. 697 Attachment: Staff Report Block 7 - August 2, 2022 (4.6(c)--Approve Funding Changes for Whistle Stop Park) Report to Redding City Council June 1, 2022
Re: 4.2(b)--Park Dedication and Easement Agreement Page 2 Alternative Action
The Council could choose not to approve the Park Dedication and Easement Agreement and the property would remain as a parking lot for the Shasta-Tehama-Trinity Joint Community College District’s (District) Downtown Redding Campus.

Background/Analysis
In September 2019, the Council approved the North Block Parking Project that included authorization for the City Manager to negotiate a non-binding Memorandum of Understanding with the District for the transfer of property associated with the development of a public park. On November 19, 2019, the District and the City executed a Memorandum of Understanding Regarding Intent to Enter into a Park Dedication Agreement for the transfer of property associated with the development of a public park.

On May 11, 2022, the District Board of Trustees approved the Park Dedication and Easement Agreement (Agreement). Pursuant to the Agreement, the City would administratively split the property into two smaller parcels with the entirety of the parking lot situated on the southern portion of the property becoming a separate and independent parcel as described in Exhibit A and depicted in Exhibit B of the Agreement. The remainder of the property will be designated as Parcel A, and will remain in fee simple ownership by the District. Subsequent to the parcel split, the District will deed Parcel B to the City for purposes of developing a park, subject to an easement burdening Parcel A and benefiting the City.

The Agreement states that the District will convey fee simple title to Parcel B by grant deed, and in return, the City acknowledges that the property will be for park or recreational use. The effective date of the Agreement is May 11, 2022, with a 60-day escrow period closing before July 10, 2022.

In November 2021, Remedy Engineering, Inc., was retained by the City to complete a Phase I Environmental Site Assessment (ESA) for the subject Property. The ESA revealed 18 Controlled Recognized Environmental Conditions, one Historical Recognized Environmental Condition, and one Recognized Environmental Condition in connection with the subject property. Based on the information presented in this Phase I ESA, a Phase II Environmental Site Assessment is not warranted.

The subject property is currently covered by an asphalt parking lot and has no discernible environmental attributes as to plant or wildlife. The subject property consists of 13,741 squarefeet, which is of minor area. Any tree that may be removed as a result of construction of the park will be an ornamental tree. There are no heritage or scenic trees that will be impacted.

Additionally, any vegetation removed will be replaced with new landscaping of like kind.

Pursuant to the CEQA Guidelines, there is no substantial evidence that the proposed dedication of the property could have a significant effect on the environment. However, the dedication of the property will facilitate the development of a park (collectively “the project”). Staff proposes that the Council finds that there is no possible significant effect directly related to the project because it will not cause a substantial or adverse physical change in the environment, and therefore no further action is required under CEQA 15061(b)(3) and, independently, that the project is categorically exempt from CEQA under Section 15304, Class 4 Minor Alterations to Land.

Packet Pg. 698 Attachment: Staff Report Block 7 - August 2, 2022 (4.6(c)--Approve Funding Changes for Whistle Stop Park) Report to Redding City Council June 1, 2022
Re: 4.2(b)--Park Dedication and Easement Agreement Page 3 Council Priority/City Manager Goals
• Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
Attachments
^Park Exhibits A and B
Park Dedication and Easement Agreement
Packet Pg. 699 Attachment: Staff Report Block 7 - August 2, 2022 (4.6(c)--Approve Funding Changes for Whistle Stop Park)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following actions regarding the Block 7 Affordable Housing Project and North Block Parking Project:
(1) Approve the Purchase and Sale Agreement (PSA) between the City of Redding (City) and Block 7 Land Acquisition Company, LLC (Block 7 LAC), for City-owned property (Assessor’s Parcel Numbers (APN) 101-790-034, 101-790-033 and a portion of 101- 790-032) at fair market value of $120,000; authorize the Mayor to execute the PSA; authorize the City Manager to execute any additionally required documents to complete the property transaction; and direct that the proceeds of the property be used for parking mitigation;
(2) Approve and authorize the Mayor to execute the Block 7 Development Agreement (Block 7 DA) between the City and Block 7 Downtown Investors, LP (Block 7 DI), providing a City Development Loan in an amount not to exceed $7,862,000; authorize the City Manager to execute any other documents to complete the associated transactions within the Block 7 DA; and direct the City Manager and Finance Director to set forth the terms and conditions of a short-term cash borrowing limit from a City-held reserve account, in an amount not-to-exceed $4,000,000, to facilitate the disbursement of Affordable Housing Sustainable Communities Program (AHSC) grant/loan funds. The terms and conditions of the short-term cash will be brought back to the City Council for approval;
(3) Authorize the City Manager to negotiate a non-binding Memorandum of Understanding with Shasta College for the transfer of property associated with the development of a public park adjacent to the Affordable Housing Project; (4) Authorize the City Manager to negotiate and sign an Agreement Letter for the associated underground utility upgrades required by the City utilizing applicable enterprise funds in an amount not to exceed $1,160,000;
(5) Adopt Resolution authorizing the City Manager to submit an application to the United States Department of Housing and Urban Development (HUD) Community Development MEETING DATE: September 30, 2019
ITEM NO. 9.4(c)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 9.4(c)--Consider Purchase and Sale agreement; Development agreements; Memorandum of Understanding; Agreement Letter; Resolution; and other actions all relating to the Block 7 Affordable Housing Project and North Block Parking Project.

Larry Vaupel, Development
Services Director
Packet Pg. 700 Attachment: Staff Report Block 7 - August 2, 2022 (4.6(c)--Approve Funding Changes for Whistle Stop Park) Report to Redding City Council September 24, 2019
Re: 9.4(c)--Block 7 Affordable Housing Project-North Block Parking Project Page 2 Block Grant Section 108 Loan Guarantee (Section 108) Program in an amount not to exceed $3,500,000; and
(6) Approve and authorize the Mayor to execute a North Block Development Agreement (North Block DA) between the City and Block 7 Retail Investors, LLC, for the development of the Parking Project; and authorize the City Manager to execute any other documents to complete the associated transactions within the North Block DA.

Future actions may be required by the City Council to formalize and document certain transactions.

Fiscal Impact
The City Development Loan of $7,862,000 will be comprised of the following federal, state and local grant and/or loan funding sources that are administered by the City and do not impact the general fund.
▪ The maximum HOME Investment Partnerships (HOME) allocation is $4.9 million.

The City currently has approximately $700,000 in its HOME program budget from a combination of program income and 2018 and 2019 entitlement contract funds. The remaining $4.2 million will be funded by program income and contract funds received between Fiscal Years 2019-2023. Committing the HOME funding to this project will reduce the amount of HOME funding available to other projects until 2023. This timeframe may be reduced as program income is received; ▪ The City has approximately $900,000 of CDBG Declared Disaster Recovery (DDR) funds available for infrastructure improvements that facilitate the development of affordable housing units. Committing these funds will not negatively impact other projects;
▪ It is anticipated that by Fiscal Year 2021-22, Successor Housing Agency (SHA) property sales and loan proceeds will be receipted and $500,000 would be available from the Low and Moderate-Income Housing Asset Funds (LMIHAF); ▪ The Affordable Housing Leverage Fund (AHLF) currently has $500,000 available to serve as a short-term loan to front City committed affordable housing financing that will be paid back by the respective funding sources. Over the next year, existing project commitments will be repaid and an additional $400,000 will be available.

Expending these funds will not negatively impact other projects and, as proposed, the funds will be repaid with HOME, CDBG DDR or SHA funding as they are available; and
▪ The remaining approximately $700,000 will be funded by a portion of the Section 108 Program and/or Housing Authority of the City of Redding (RHA) Housing Choice Voucher Program to leverage other financial resources to reduce the gap.

The State of California Housing and Community Development (HCD) AHSC Program funds in the amount of $19,959,536 and the Infill Infrastructure Grant (IIG) Program funds in the amount of $4,000,000 are grant and/or loan funds provided by HCD to The McConnell Foundation (TMF), K2 Land & Investment, LLC (K2) and the City. These funds are distributed in accordance with their applicable Standard Agreements and the subject development agreements.

Utilization of Section 108 Program funding in the amount of $3,500,000 will require the City to enter into a 20-year repayment agreement with HUD that will be repaid by pledging a portion of current or future CDBG allocations. The terms of the loan and the repayment agreement will be brought back to the City Council for consideration following HUD’s anticipated approval.

Packet Pg. 701 Attachment: Staff Report Block 7 - August 2, 2022 (4.6(c)--Approve Funding Changes for Whistle Stop Park) Report to Redding City Council September 24, 2019
Re: 9.4(c)--Block 7 Affordable Housing Project-North Block Parking Project Page 3 To coordinate construction disbursements with AHSC and IIG Program reimbursements, the City’s Housing and Community Development Division would borrow short-term cash from a City-held reserve account. The City Manager and the Finance Director will set forth the borrowing limits, in an amount not-to-exceed $4,000,000, and the terms and conditions for the short-term cash loan. Any short term cash borrowed would include interest-owed.

Alternative Action
The City Council (Council) could modify the PSA, Block 7 DA or the North Block DA and provide an alternative direction to staff, or approve the above with modifications. Modifications would require additional negotiations with TMF, K2 or their associated partnerships. Project delays could result in the project not moving forward.

The Council could also choose to not approve the PSA, Block 7 DA or the North Block DA.

The approximately $24 million AHSC and IIG Program funding sources may be in jeopardy and the subject projects could not proceed. In addition, local financial commitments are required as leverage and to be eligible for the LIHTC Program. Without local funding commitments, it is possible that Block 7 DI would not be able to secure LIHTC Program funding for the Block 7 Affordable Housing Project.

Background/Analysis
In October 2017, TMF and K2 submitted a request to partner with the City to apply for HCD AHSC and IIG Program funds and to negotiate a fair market value purchase agreement for Cityowned property commonly known as 1407 and 1641 California Street that include APNs 101- 790-034 and 101-790-033 and a portion of 101-790-032 (the Property). A location map of the Property divided into development Areas I, II and III is attached for reference. To set forth preliminary terms and conditions for the purchase agreement and affordable housing financing, a Non-Binding Letter of Intent and a Conditional Commitment Letter were executed in December 2017 and January 2018, respectively.

In June 2018, HCD awarded the City, TMF, and K2 AHSC Program funds in the amount of $19,959,536 for the development of the Affordable Housing Project. IIG Program funds in the amount of $4,000,000 were awarded for a capital improvements project that includes the development of a 100-stall parking facility that will be available to the public and support the Block 7 Affordable Housing Project.

PURCHASE AND SALE AGREEMENT (PSA)
Staff was authorized to negotiate a PSA with TMF and K2 for the Property. To facilitate the PSA negotiations, staff retained Edwards Hahn Valuation Advisory to determine the fair market value. On May 9, 2019, Edwards Hahn Valuation Advisory issued an appraisal of the Property, determining that the fair market value of a fee interest in the Property as of April 17, 2019, is $120,000. The fair market value considered a vacant land valuation and the costs to demolish the parking structure and bring the property to a vacant land condition.

Block 7 Land Acquisition Company (Block 7 LAC), a limited liability company owned by TMF and K2, was formed for the purpose of acquiring the Property and completing the demolition of Packet Pg. 702 Attachment: Staff Report Block 7 - August 2, 2022 (4.6(c)--Approve Funding Changes for Whistle Stop Park) Report to Redding City Council September 24, 2019
Re: 9.4(c)--Block 7 Affordable Housing Project-North Block Parking Project Page 4 the existing parking structure on the Property. The City and Block 7 LAC have negotiated a PSA that includes the following:
▪ Block 7 LAC will pay the appraised fair market value for the Property that considers the reservation of the abandoned Butte and Yuba Street right-of-ways; ▪ Block 7 LAC and the City shall share the responsibility of hazardous materials remediation with a tiered funding responsibility. If environmental cleanup or remediation are discovered, the City shall fund the initial $75,000; if the costs exceed $75,000, Block 7 LAC will fund the remediation until the costs exceed $150,000; the City shall bear the responsibility thereafter until the costs of remediation exceed $225,000. If the amount exceeds $225,000 the parties will meet and confer to consider next steps which will be brought back to the City Council for approval, if necessary.
▪ Specific conditions to close escrow include: execution of AHSC and IIG Standard Agreements; execution of development agreements for respective areas discussed later in this staff report; City approval of circulation, infrastructure and applicable site plans; and general due diligence items;
▪ Coordination of a pre-demolition conference hosted by the City for the adjacent property owners/businesses to provide timeline, scope of work, alternative parking locations other logistical items such as mailboxes and trash route access; ▪ Block 7 LAC shall construct a surface parking area in Area III to City standards, which will be available to the public for a period of up to five years; and ▪ General terms that include insurance, indemnification, termination, and rights, duties and obligations.

Upon Block 7 LAC’s acquisition and demolition of the Property, the delineated Areas I, II and III will be transferred to separate limited liability companies or limited partnerships. As proposed, Area I, will be transferred to Block 7 Downtown Investors, LP (Block 7 DI) formed by Community Revitalization and Development Corporation and Block 7 Downtown Investors, LLC. Block 7 DI was specifically created to develop, own, and construct the Affordable Housing Project.

BLOCK 7 DEVELOPMENT AGREEMENT (BLOCK 7 DA)
The Affordable Housing Project is an infill development at Area I, the mid-block between Butte and Yuba Streets. Specific terms and conditions of the Affordable Housing Project are the subject of the Block 7 Development Agreement (Block 7 DA) that includes:
▪ The construction of a four-story mixed-use building of approximately 100,000 squarefeet that includes approximately 8,200 square feet of commercial/retail space along California Street; 79 residential units, one manager’s unit and 78 units restricted to income-qualifying tenants; and approximately 50 on-site parking spaces; ▪ Infrastructure improvements that include completing the reintroduction of the downtown grid by constructing Butte and Yuba Streets from the east side of the California Street Alley to California Street and expanding the California Street alley from 20 feet to 33 feet wide;
▪ Housing Related Infrastructure (HRI) underground utility improvements that include storm drain, water, electric and wastewater. As proposed the Block 7 DI and the City will develop an agreement letter that specifies the design criteria, timeline and the scope of work to construct the utility improvements. The cost of the improvements will be funded by the City and shall not exceed $1,160,000;
Packet Pg. 703 Attachment: Staff Report Block 7 - August 2, 2022 (4.6(c)--Approve Funding Changes for Whistle Stop Park) Report to Redding City Council September 24, 2019
Re: 9.4(c)--Block 7 Affordable Housing Project-North Block Parking Project Page 5 ▪ To assist the City in complying with the requirements of the Parking Action Plan component of the Downtown Redding Community Based Transportation Plan and the Downtown Redding Parking Strategy, Block 7 DI will provide funding in an amount not less than $680,000 for parking mitigation efforts that include: signage, parking management equipment, offsite parking lot improvements, the cost of off-street lease agreements, and costs associated with marketing efforts; and ▪ AHSC Sustainable Transportation Infrastructure (STI), Active Transportation Program (PGM), Transit Related Amenities (TRA) improvements/activities that include:

Pedestrian and bicycle connections to transit and the Sacramento River Trail via a cycle track; expansion of pedestrian and bike safety, education and encouragement programs; free RABA monthly passes to the Affordable Housing Project tenants; creation of a Bike Share Program that includes membership vouchers for Affordable Housing Project tenants; and assisting with the development of a bike depot that includes bike storage for the Bike Share Program and public bike parking facilities.

The total development cost of the Affordable Housing Project is estimated to be $66 million. In June 2018, HCD’s AHSC Program announced that the City, TMF and K2 were awarded $19,959,536 for the Affordable Housing Project. The award includes affordable housing development loan funds in the amount of $7,508,416 (AHSC AHD Loan) and infrastructure and active transportation program and amenity grant funds in the amount of $12,451,120 for the items noted above with the STI, HRI, PGM and TRA categories. As proposed, the City will make a bridge loan to Block 7 DI in an amount not-to-exceed $7,508,416 upon completion of construction of the Affordable Housing Project to bridge the permanent AHSC AHD Loan.

Upon closing and funding of the AHSC AHD Loan at construction loan conversion, the City Bridge Loan shall be repaid in full. The $12,451,120 will be granted by HCD to the City and/or TMF to complete street, alley, underground utility infrastructure improvements, and other amenities in accordance with the AHSC Standard Agreement.

Urban greening, as part of the AHSC commitments, Block 7 DI shall construct a public park adjacent to the Affordable Housing Property on land currently owned by Shasta College as depicted on the attached map which is currently being utilized as a parking lot. To that end, Shasta College shall dedicate the park to the City for public use for no consideration. The park shall be constructed in accordance with plans prepared by the Developer and approved by the City.

In addition to the AHSC Program funding, federal and state tax credits, private financing, developer equity and affordable housing financing will be combined to fund the project. In December 2019, Block 7 DI is planning to apply for 4 percent tax credit funding through the Low-Income Housing Tax Credit Program (LIHTC Program) in the amount of approximately $25.5 million. In addition, Block 7 DI will obtain approximately $8 million in private permanent financing that will be combined with approximately $6.4 million of developer equity.

In accordance with the Conditional Commitment Letter, staff has negotiated the Block 7 DA that contains the specific terms and conditions of the City Development Loan to assist with the affordable housing financing for the project. The Agreement is contingent upon all funding sources being secured for the project. In accordance with the Agreement, to fund the $7.86 million commitment, staff proposes to provide a combination of Federal HOME Program funding that would consist of 2019-23 entitlement and program income funding, CDBG Declared Disaster Recovery (DDR), CDBG Section 108 Program, Successor Housing Agency (SHA) Low and Moderate-Income Housing Asset Funds (LMIHAF) and Affordable Housing Packet Pg. 704 Attachment: Staff Report Block 7 - August 2, 2022 (4.6(c)--Approve Funding Changes for Whistle Stop Park) Report to Redding City Council September 24, 2019
Re: 9.4(c)--Block 7 Affordable Housing Project-North Block Parking Project Page 6 Loan Fund (AHLF) which shall constitute the City’s Development Loan to the Affordable Housing Project.

As proposed, the City’s AHLF, the $1 million Lowes mitigation funding, may be used to front the City’s financial commitment. As with past projects, the Lorenz Hotel, The Woodlands and Market Center, the AHLF was used as a short-term loan to front City-committed affordable housing financing and paid back by the respective funding source. As proposed, the AHLF would serve as a short-term loan and would be repaid by the respective funding sources.

Under the Agreement, the City’s Development Loan financing would be a residual receipts loan in an amount not-to-exceed $7.86 million at three percent interest for a 55-year term.

Repayment of the loan is contingent upon the ability of the project to generate residual receipts; that is, revenue in excess of approved operating expenses. At the end of the 55-year term, any principal and interest balance will be due and payable to the City.

The City HOME-funded loan will restrict five of the units to very low-income households and twenty of the units to low-income households. Affordability covenants will be recorded to assure that the HOME units will remain affordable for a 20-year period. In addition, due to the SHA funding, two units will be restricted to extremely low-income households secured by affordability covenants for a 55-year term. Covenants required by the other funding sources will assure that all of the 78 units carry affordability restrictions for 55 years commencing on the day of the City’s issuance of a certificate of occupancy.

In order to facilitate the City Development Loan, AHSC and IIG Program disbursements in a timely manner, the City’s Housing and Community Development Division would borrow shortterm cash from a City-held reserve account. The City Manager and City’s Finance Director would set forth the borrowing limits, in an amount not-to-exceed $4,000,000, and the terms and conditions for the short-term cash loan.

In addition to these financial resources, in June 2018, the RHA conditionally awarded 19 Project Based Vouchers (PB Vouchers) to the Affordable Housing Project. Block 7 DI will notify the RHA of the total number of the vouchers accepted and the RHA will negotiate a formal PB Vouchers agreement before construction of the Affordable Housing Project begins. The number of vouchers accepted will leverage additional private financing and fill a portion of the financial gap.

Other considerations in the Agreement include an administrative impact fee. It is recognized that the Affordable Housing Project is a unique project that will require close coordination and monitoring as well as additional administrative services by the City throughout the Affordable Housing Project’s pre-development, design and construction period. The City has determined that City-wide development impact fees are not sufficient to address the needs required by City staff to administer the Affordable Housing Project. As such, the City is imposing upon Block 7 DI to pay a project-specific administrative impact fee per City of Redding Municipal Code Section 16.20.120.B in the amount of $500,000 payable in four annual installments of $125,000.

NORTH BLOCK DEVELOPMENT AGREEMENT (NORTH BLOCK DA)
In accordance with the Conditional Commitment Letter, staff has negotiated the North Block DA, at Area II, between the City and Block 7 Retail Investors, LLC (Block 7 RI). Block 7 RI is a partnership formed by TMF and K2 as ADK Properties for the purpose of constructing and Packet Pg. 705 Attachment: Staff Report Block 7 - August 2, 2022 (4.6(c)--Approve Funding Changes for Whistle Stop Park) Report to Redding City Council September 24, 2019
Re: 9.4(c)--Block 7 Affordable Housing Project-North Block Parking Project Page 7 owning certain onsite improvements located on Area I and/or II. The specific interest of the North Block DA is to facilitate the development of an infrastructure project that includes a multistory parking structure within a portion of Area II.

In response to an application submitted by TMF, K2 and the City, in June 2018, HCD awarded IIG Program funds in the amount of $4,000,000 for the development and construction of an infrastructure project that will include a minimum of a 100 stall multi-story parking structure to support the Block 7 Affordable Housing Project (Parking Project) at Area II in two ways: 1) to comply with the requirements of the Parking Action Plan component of the Downtown Redding Community Based Transportation Plan including one stall per residential unit in the Block 7 Affordable Housing Project for a total of 79 stalls; and 2) to replace 21 stalls utilized by the Downtown Redding Transit Center. The specific scope of work for the IIG funding is further defined in HCD’s IIG Standard Agreement.

As contemplated by Block 7 RI, the remaining portion of Area II will be developed into a market rate project that includes a combination of first floor retail as well as commercial office and residential housing. It is anticipated that additional stalls will be added to the Parking Project as the commercial/residential projects advance.

The Section 108 Program provides communities with a source of financing for economic development, housing rehabilitation, and public facilities. The Section 108 Program loan funds are borrowed by the City and repaid by the City through pledging current or future CDBG allocations over a 20-year term. If the Section 108 Program loan is approved, the City, as the borrower, would provide the funds to Block 7 DI and/or Block 7 RI which would be used for eligible activities that include but are not limited to infrastructure improvements, façade improvements and/or predevelopment categories that enable commercial space to be developed that creates and/or retains jobs within areas specified and approved in the Section 108 Program application. The Section 108 Program loan terms and conditions would be brought before the City Council for consideration at a later date.

There are multiple moving parts and layers to support the subject projects to move forward. The Council’s approval of the PSA, the Block 7 DA and the North Block DA demonstrates local commitment to the project that allows the development partners to competitively seek federal and state tax credits thereby allowing TMF, K2 and the City to move forward with the proposed developments that will create desirable mixed-use projects in Downtown Redding.

Overall, the projects accomplish a number of goals contained in the Downtown Redding Community-Based Transportation Plan and the Downtown Redding Specific Plan. The Parking Action Plan component of the Transportation Plan states that “as new mixed-use developments occur in Downtown Redding, the City desires to seek public/private partnerships and funding opportunities for capital improvement projects that will replace or create new parking facilities that complement new developments.” The Specific Plan’s vision “is to create a revitalized Downtown Redding that is attractive, safe, economically vibrant and respectful of historical and natural resources. It should have a lively mix of pedestrian- and bicycle-oriented shops, housing, workplaces, parks and civic facilities, inviting residents and visitors alike.” The projects identified further the restoration of the downtown street grid, create a new parking structure, provide market-rate and affordable housing units, create lively common and public spaces and stimulate additional investment in Downtown Redding.

Council Priority/City Manager Goals
Packet Pg. 706 Attachment: Staff Report Block 7 - August 2, 2022 (4.6(c)--Approve Funding Changes for Whistle Stop Park) Report to Redding City Council September 24, 2019
Re: 9.4(c)--Block 7 Affordable Housing Project-North Block Parking Project Page 8 • Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
• Economic Development – “Facilitate and become a catalyst for economic development in Redding to create jobs, retain current businesses and attract new ones, and encourage investment in the community.”
Attachments
Location Map
Executed Purchase and Sale Agreement
Executed Block 7 DA 091919
Block 7 DA Exhibits 1 through 18
Executed North Block DA 092019
North Block Parking Project Exhibits 1-9
Section 108 Loan Program Resolution
Packet Pg. 707 Attachment: Staff Report Block 7 - August 2, 2022 (4.6(c)--Approve Funding Changes for Whistle Stop Park)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following actions relative to the Downtown Park Plaza Project 2023, for construction of a public park located at 1470 Market St:
(1) Award bid to SnL Group Inc. in the amount of $3,985,883; (2) Approve $100,000 for administration costs and inspection fees; $350,000 for project development costs; and $101,463 to provide construction contingency funding; and (3) Find that the project is exempt from review under the California Environmental Quality Act Guidelines, pursuant to Section 15300.1 - Relation to Ministerial Projects.

Fiscal Impact
The Downtown Park Plaza Project (Project) is being funded by Clean California Local Grant Program (CCLGP) funds in the amount of $3,889,480 and Park Impact Fee Reimbursement Agreement funds in an amount not to exceed $780,000. These funding sources were approved by City Council on August 2, 2022. Considering the CCLGP funds, $99,589 is set aside for noninfrastructure community programming costs. To date, the City has received $607,914 of Park Impact Fees. The Developer will contribute funds as needed to cover costs exceeding available CCLGP and Reimbursement Agreement funds.

Cost Summary
Item Estimated
Project Development Costs $350,000
Construction Contract + Contingency $4,087,346
Contract Administration, Inspection, Testing $100,000
Total Project Costs $4,537,346
Total Project Budget $4,537,346
MEETING DATE: September 5, 2023
ITEM NO. 9.2(b)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 9.2(b)--Award bid to SnL Group Inc. for the City of Redding Downtown Park Plaza Project 2023.

Steve Bade, Assistant City
Manager
Packet Pg. 1044 Packet Pg. 708 Attachment: Staff Report Award bid to SnL Group - September 5, 2023 (4.6(c)--Approve Funding Changes for Whistle Stop Park) Report to Redding City Council August 30, 2023
Re: 9.2(b)--Award Bid, Downtown Plaza Park Page 2
Project cost components are estimates and some shifting of the project development, construction management, and construction contingency funds may be necessary to balance the project within the approved budget. Based on the availability of Park Impact Fee Reimbursement funds, an amendment to the Park and Recreation Impact Fee Reimbursement Agreement may be presented to Council at a future meeting.

Alternative Action
The Council may choose not to award the bid for the project and provide staff with alternate direction. This action could put the City of Redding (City) in default of the terms of Park Impact Fee Reimbursement Agreement; the project would not be constructed as designed; the grant funding would be lost and predevelopment, design and bidding costs would have to be paid by the City.

Background/Analysis
When Market Street was extended south beyond Tehama Street, the green lawns between the Shasta College building and From the Hearth were removed. The Block 7 Development Team, the City and Shasta College agreed that adding green space back to the area was consistent with the Downtown Specific Plan and the former Shasta College parking lot was a good location to create open space with a park.

On January 18, 2022, the City Council authorized an application in collaboration with The McConnell Foundation to the Clean California Local Grant Program for up to $5,000,000 to fund the park project. In March of 2022, the City was notified of the award at $3,889,480. In June 2022, Council approved a Park Dedication and Easement Agreement between the City and Shasta-Tehama-Trinity Joint Community College District for the purpose of developing a park.

Community Services’ staff worked in concert with the developers’ design team and the Community Services Advisory Commission approved the park design.

On August 2, 2022, the Council approved the Second Amendment to North Block Parking Project that added Exhibit 10, Park and Recreation Facilities Impact Fee Reimbursement Agreement with Block 7 Retail Investors, LLC, for the construction of a Downtown Park Plaza.

The Agreement allowed for reimbursement of park development impact fees up to $780,000 for the park and for the developer to administer the Clean California grant awarded to the project.

Attached is a tabulation of bids received and opened on July 28, 2023, for the project. The low bid in the amount of $3,985,883 was received from SnL Group of Redding, California. The engineer's estimate was $2,000,000. The bid prices reflect significant increases in material costs and specialty items due to high inflation. Total project development costs for this project are estimated to be $350,000. Project development costs include engineering, surveying, right-ofway, environmental, consultant services, and permit and utility connection fees.

The project consists of the construction of a public park at 1470 Market St, Redding CA 96001.

The project will include landscaping, irrigation, a fog misting system, walking path, boulders, lighting and a pavilion.

Packet Pg. 1045 Packet Pg. 709 Attachment: Staff Report Award bid to SnL Group - September 5, 2023 (4.6(c)--Approve Funding Changes for Whistle Stop Park) Report to Redding City Council August 30, 2023
Re: 9.2(b)--Award Bid, Downtown Plaza Park Page 3
Environmental Review
Staff has reviewed the project and determined that it is categorically exempt from review under the California Environmental Quality Act (CEQA) Guidelines, per 15300.1 – Relation to Ministerial Projects. Section 15300.1 cites Section 21080 of the Public Resources Code as exempting those projects over which public agencies exercise only ministerial authority. The proposed park & recreation facility is allowed by right in the Downtown Core zoning district under the Downtown Specific Plan. This means that construction of the project would only require a building permit. Since approval of building permits is ministerial and not discretionary, CEQA does not apply to the construction of this project.

Council Priority/City Manager Goals
• Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
• Economic Development – “Facilitate and become a catalyst for economic development in Redding to create jobs, retain current businesses and attract new ones, and encourage investment in the community.”
Attachments
^Bid Tabulation
^Notice of Exemption
^1470 Market Street (Downtown Park Plaza) Location Map
Packet Pg. 1046 Packet Pg. 710 Attachment: Staff Report Award bid to SnL Group - September 5, 2023 (4.6(c)--Approve Funding Changes for Whistle Stop Park)

UNIT UNIT UNIT

ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRICE TOTAL 1 Construct Urban Park LS 1 $2,000,000.00 $2,000,000.00 $3,985,883.00 $3,985,883.00 TOTAL - CONTRACT ITEMS $2,000,000.00 $3,985,883.00

UNIT UNIT UNIT

ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRICE TOTAL 1 Construct Urban Park LS 1

TOTAL - CONTRACT ITEMS

UNIT UNIT UNIT

ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRICE TOTAL 1 Construct Urban Park LS 1

TOTAL - CONTRACT ITEMS
BIDDER

ENGINEER'S EST

BIDDER BIDDER

BIDDER BIDDER BIDDER
7/28/2023

URBAN PARK
BID TABULATION FOR:

SnL GROUP

BIDDER BIDDER
Shaded areas indicate corrections made in accordance with the Special Provisions. Page 1 of 1 Packet Pg. 1047 Attachment: ^Bid Tabulation (9.2(b)--Award Bid, Downtown Plaza Park) Packet Pg. 711
Attachment: Staff Report Award bid to SnL Group - September 5, 2023 (4.6(c)--Approve Funding Changes Packet Pg. 1048
Attachment: ^Notice of Exemption (9.2(b)--Award Bid, Downtown Plaza Park) Packet Pg. 712
Attachment: Staff Report Award bid to SnL Group - September 5, 2023 (4.6(c)--Approve Funding Changes for Whistle Stop Park)

MARKET ST

CALIFORNIA ST

BUTTE ST

TEHAMA ST

SHASTA ST

PINE ST
MTG. DATE:

ITEM:

ATTACHMENT:

LOCATION MAP GIS DIVISION

INFORMATION TECHNOLOGY DEPARTMENT
DATE PRODUCED: -
P:\Housing\ProProjects\1470 Market Street
AUGUST 25, 2023 DOWNTOWN PARK PLAZA PROJECT
1470 MARKET STREET 0 50 100
US Feet
Packet Pg. 1049 Attachment: ^1470 Market Street (Downtown Park Plaza) Location Map (9.2(b)--Award Bid, Downtown Plaza Park)Packet Pg. 713 Attachment: Staff Report Award bid to SnL Group - September 5, 2023 (4.6(c)--Approve Funding Changes for Whistle Stop Park)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize the City of Redding Chief of Police to enter into a School Resource Officer Agreement with the Shasta Union High School District in the amount of $312,474 annually for the shared cost of three School Resource Officers.

Fiscal Impact
This agreement will provide additional funding for the current School Resource Officers (SRO) above the current level of funding from the Shasta Union High School District (SUHSD). In the current fiscal year, the SUHSD agreement with the Redding Police Department (RPD) provided funding in the amount of $150,224. This funding increase to a total amount of $312,474 will offset the cost of SRO’s and save the General Fund. No additional positions will be funded.

Alternative Action
City Council could choose not to authorize the Chief of Police to enter into the agreement and provide staff with alternative direction. This would reduce the funding RPD receives for SRO’s.

Background/Analysis
RPD has five SRO’s that are assigned to different schools throughout the City. These positions are currently assigned to the Redding Elementary School District, Enterprise Elementary School District, Shasta Community College, and Shasta Union High School District.

RPD started providing two uniformed officers to SUHSD for the 1996-97 school year. Due to loss of grant funding, one officer was eliminated in the 2002-03 school year and was reinstated by RPD in the 2004-05 school year at no cost to the SUHSD.

MEETING DATE: June 18, 2024
ITEM NO. 4.9(a)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.9(a)--Authorize Chief of Police to Enter into an Agreement with SUHSD Brian Barner, Chief of Police
Packet Pg. 714
Report to Redding City Council June 13, 2024
Re: 4.9(a)--Authorize Agreement with SUHSD Page 2
SUHSD approached RPD this spring to fund an additional SRO for the Foothill High School campus, bringing the total SRO’s for SUHSD to three. RPD will increase the current level of SRO’s to six. The extra SRO position will be absorbed by a patrol officer position and no additional positions are being requested.

Environmental Review
Accepting the grant is not a project as defined by the California Environmental Quality Act, therefore, no further action is required at this time.

Council Priority/City Manager Goals
• Public Safety – “Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding.” Attachments
^2024 School Resource Officer Agreement - Shasta Union High School District (C-10434) Packet Pg. 715
C I TY
RED
C A L F 0

POLICE DEPARTMENT
BrianT. Barner, Chiefof
Police 530,225.4200
;;�o ??;; 4;;;;:, FAX
5/22/2024
F
I
R
Mr, Jim Cloney, Superintendent
Shasta Union High School District
2200 Eureka Way
Redding, CA 96001
Dear Mr. Cloney:

Re: School Resource Officer Agreement

CITY OF REDDING
Cypress Redding, CA 96001
PO BOX 496071, Reclding, CA 96049-6071
cityofredding,org
The Redding Poiice Department is proposing to renew its partnership with the Shasta Union High School District to share three (3) full-time uniformed police officers between the campuses of the Shasta, Enterprise, Foothill, Pioneer, Freedom High Schools, and University Preparatory Charter School. The Schoo! Resource Officer coverage extended to University Preparatory Charter School will be minimally used and will include occasional site visits or other.vise mutually agreed upon coverage.

The program was started during the 1996-97 school year with two uniformed officers and was modified during the 2002-03 school year to eliminate one officer due to loss of grant funds. The Redding Police Department reinstated the second officer for the 2004-05 school year at no cost to the District, which will continue. The third officer will be new this year for the addition of Foothill High School.

The Redding Police Department respectfully proposes the following financial agreement for 2024-2025:

The financial commitment required of the Shasta Union High School District for the school year 2024-2025 will be $156,237 for each officer - total cost of $312,474. This amount reflects nine months (school year) of the cost of one officer. The Redding Police Depaiirnent will continue to absorb the actual cost of the vehicle. It is further agreed the assignment period for the school officers will be the regular school year, exclusive of summer vacation.

Upon payment of the financial commitment set forth above, the Redding Police Department shall provide the following services:

1. Under Police Department superl'ision, dedicate one uniformed police officer to the Shasta U11ion High School District.

2. The un(formed officer will he assigned full-time to the school district except in situations of extreme emergency. Redding Police supervisors will have the discretion to redeploy the officer if a critical incident or other emergency arises.

3. The officer will assist school coum·elors and administrators in conducting suicide risk assessments on juveniles that potentially pose a tlanger to themselves or others.

Packet Pg. 716 Attachment: ^2024 School Resource Officer Agreement - Shasta Union High School District (C-10434) (4.9(a)--Authorize Agreement with Packet Pg. 717
Attachment: ^2024 School Resource Officer Agreement - Shasta Union High School District (C-10434) (4.9(a)--Authorize Agreement with

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Approve setting a Public Hearing on July 2, 2024, at 6:00 p.m., in the City Council Chambers, 777 Cypress Avenue, Redding, California, to consider adjustments to the City of Redding’s Schedule of Fees and Service Charges.

Fiscal Impact
There is no fiscal impact to setting the public hearing.

Alternative Action
The City Council (Council) could choose not to set the public hearing as proposed and instead provide alternate direction to staff.

Background/Analysis
California Government Code Sections 66016 and 66018 require that a public hearing be noticed at least ten (10) days prior to a proposed levy of, or increase in, municipal fees and service charges. On an annual basis, and in accordance with City Council Policy No. 802, the Finance Division submits to the City Council proposed changes, deletions, and additions to the schedule.

In accordance with adopted City of Redding policy, staff requests that pursuant to Government Code requirements, a public hearing on the proposed adjustments be set for July 2, 2024.

Fees are determined based on cost analysis in accordance with Proposition 26. Once established, increases on some fees are based on the Consumer Price Index (CPI) or the Construction Cost Index (CCI).

Overall, most of the proposed adjustments are based on a 3.67 percent increase in the CPI for the 12-month period ended April 2024 for mid-sized western cities.

MEETING DATE: June 18, 2024
ITEM NO. 4.10(a)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.10(a)--Set Public Hearing regarding adjustments to Schedule of Fees and Service Charges
Greg Robinett, Director of
Finance/City Treasurer
Packet Pg. 718
Report to Redding City Council June 11, 2024
Re: 4.10(a)--Set Public Hearing regarding adjustments to Schedule of Fees and Service Charges Page 2
Water and wastewater fees related to new development are increased by 1.84 percent, which is the CCI for the 12-month period ended May 2024, Ordinance 16.20.050.

The schedule is subject to certain rounding conventions in the CPI/CCI calculation. The rounding conventions utilized in the schedule are as follows: for fees under $10.00 and for fees which are tiered, the fee is rounded to the nearest 10 cents. For fees $10.00 and above, the fee is rounded to the nearest whole dollar. As a result, some of the fees and service charges listed in the schedule may not realize an increase as a result of the CPI/CCI calculation. Note that the schedule also contains fees and service charges that do not have a CPI or CCI escalator which results in no change for those fees from the prior year. All new fee requests, corrections or proposed changes are reflected in the schedule in red.

The suggested effective date for all changes to fees and service charges is July 15, 2024.

Below is a list of the summary of changes other than CPI or CCI, by department/division where adjustments are present. If no adjustments beyond CPI or CCI are present in a specific department/division they are not listed below.

Finance Department
• No change.

City Manager
• No change.

City Clerk
• Language change.

City Treasurer
• No change.

Purchasing
• No change.

Community Services Department – Recreation Division
• New fee amendment – Additional Labor for $55 per hour, as applicable; • Increase in Materials – Additional Labor fee from $23 per hour to $55 per hour; • Increase in Cleaning/Damage Deposit from $398 to $425; • Language change to recognize the Baseball/Softball fields Light Fee as “Per Field;” • Language change to recognize the Baseball/Softball fields Use Fee as “Per 2 Hour Session;”
• Language change to recognize the Soccer Fields Fee as “Per 2 Hour Session Per Field;” • Increase in Lake Redding Park Sand Volleyball Courts from $23 to $35; • Language change to add “Sand” to Lake Redding Park Volleyball Courts; language change to recognize the Lake Redding Park Sand Volleyball Courts Use Fee as “Per 2 Hour Session Per Court;”
• Split out Enterprise Roller Rink and Pickle ball court into separate lines; Packet Pg. 719
Report to Redding City Council June 11, 2024
Re: 4.10(a)--Set Public Hearing regarding adjustments to Schedule of Fees and Service Charges Page 3
• Language change to add “for 3 courts” to Pickle Ball Court; language change to recognize Pickle Ball Court Use Fee as “Per 2-hour Session; • New fee: Diestelhorst Bridge reservation for $150;
• New fee: Whistle Stop Park for $500 per session;
• Increase in Sculpture Park from $136 per reservation to $300 per day; • Language change from “Civic Amphitheater” to “River Front Amphitheater;” • Language change from 60 days to 30 days for Caldwell Recreation Center Rental Fee; • Increase in Sundial Bridge deck lighting policy special request from community from $100 to $150; and
• Remove fees Fantasy Fountain and Junior Bike Park.

Fire Department
• Hazardous Material Response fee, First Responder fee, and Emergency Response to DUI collision fee - for the 2024-25 schedule an analysis was completed to determine the actual response cost. One third of the increase is being recognized on the 2024-25 schedule increasing the fee from $371 to $430. One third of the increase will be recognized on the 2025-26 schedule; one third of the increase will be recognized on the 2025-26 schedule; • New Fee: Food Trucks for $142 per inspection;
• Language change to add authority reference “CA Fire Code Chapter 1 105.2.2” for Fire Code Annual Permits; and
• Language change to remove authority reference “R.M.C 9.20.130” for Garage Inspection Fees.

Police Department
• No change.

Electric Utility Department
• No change.

Public Works Department – Water
• Rounded Line size 8” fee down to $10.00 to comply with policy.

Public Works Department – Wastewater
• Language change for Tap Fee to remove “6x4 to 8x6” and add “4” lateral.” Public Works Department – Engineering Division
• No change.

Development Services Department – Building Division
• New Fee: Temporary Certificate of Occupancy for $322 every 60 days. This fee replaces 3 separate fee categories - “Large Commercial”, “Small Commercial”, and “Residential;” • Removed Deputy Building Inspector Program Fee;
• New Fee: Permit Extension Fee, 1st Extension for $37 after 180 days; • New Fee: Permit Extension Fee, 2nd Extension and Subsequent for $125 each additional 180 days;
• New Fee: Application Extension Fee, 1st Extension for $37 after 180 days; Packet Pg. 720
Report to Redding City Council June 11, 2024
Re: 4.10(a)--Set Public Hearing regarding adjustments to Schedule of Fees and Service Charges Page 4
• New Fee: Application Extension Fee, 2nd Extension and Subsequent for $125 each additional 180 days;
• New Fee: Residential Window and Door Fee for $25 per window/door; • Removed all fees under Unit Fee Schedule category except for Temporary Power Pole Inspection which was moved to its own line item;
• Removed fees for Power Apparatus per HP, KW, KAVA or KVAR; • Language change to remove “Apparatus,” and “Conduits, and Conductors for which a permit is required but no other fee is set;”
• Language change for Reinspection Fees removing “Assessed Under Provisions of Section 108.8 C.B.C” and add “Per hour (Fees are assessed after the 2nd re-inspection and all subsequent inspections); and
• New Fee: Seasonal Sales Lot for $189.

Development Services Department – Planning Division
• New fee: Short Term Rental-Hosted Homestay for $226;
• New fee: Murals for $50; and
• Language change for commercial application fee removing “change” and adding “modification” of premises.

Information Technology Department – GIS Division
• No Changes.

Public Works Department - Solid Waste Transfer / Recycling Facility • Increase to Aerosol cans fee from $1 to $1.50 / each; • Increase to HID lamps fee from $2.50 to $3.50 / each; • Increase to Fluorescent light bulbs fee from $.15 to $.20 / foot; and • Increase to Non-Curbside Collection Surcharge fee from $4 to $4.50.

Economic Development Department - Airports
• Increase to Transient Tie-Down, Single from $5.20 to $6 per night; • Increase to Transient Tie-Down, Twin from $6.30 to $7 per night; • Increase to Helicopter Light from $4 to $6 per night; • Increase to Helicopter Intermediate from $6 to $9 per night; • Increase to Helicopter Medium from $8 to $12 per night; • Increase to Helicopter Heavies from $10 to $15 per night; • Language change for Aircraft Parking-Violation Penalty to add “Per Day;” • Language change for Delinquency Penalty - Rentals from Per occurrence to “Per Day;” Housing & Economic Development Department - Housing and Community • No Change.

Environmental Review
This is not a project defined under the California Environmental Quality Act, and no further action is required.

Council Priority/ City Manager Goals
Packet Pg. 721
Report to Redding City Council June 11, 2024
Re: 4.10(a)--Set Public Hearing regarding adjustments to Schedule of Fees and Service Charges Page 5
• This is a routine operational item.

Attachments
^Proposed Master Fee Schedule FY2024-2025
Packet Pg. 722

CITY OF REDDING

SCHEDULE OF FEES AND SERVICE CHARGES
Fiscal Year 2024-25
2023-24 2024-25 Last Changed
Type of Fee or Adopted Proposed Additional Information Inflation Resolution or Authority Service Charge Fee Fee Indicator Ordinance

FINANCE DEPARTMENT
Photocopies 0.25 0.25 Per Page Reso. 2006-90
General Account Receivable Late Fee 1.50% 1.50% 1.5% applied to unpaid balance / month Reso. 92-426 CC Policy 0415 Late Penalty (mailed, 15-day / first notice) 16.00 16.00 Reso. 2009-177 Disconnect Notice Penalty mailed,7-day/final notice 20.00 20.00 Reso. 2009-177 Proposition 4 Late Penalty (mailed, 15-day / first notice) Commercial 3.00% 3.00% Unpaid delinquent balance Reso. 2009-110

CITY MANAGER
Retail Cannabis Sales RFP fee 1,201.00 1,245.00 CPI Reso. 2018-036 R.M.C. 6.12 Dog License Fee
Unaltered
1-year license 30.00 30.00 Reso. 2007-175
2-year license 57.00 57.00 5% Savings of 2 1-year lic. Reso. 2007-175 3-year license 85.50 85.50 5% Savings of 3 1-year lic. Reso. 2007-175 Spayed or neutered
1-year license 15.00 15.00 50% Savings of Unaltered 1 year lic Reso. 2007-175 2-year license 28.50 28.50 5% Savings of 2 1-year lic. Reso. 2007-175 3-year license 42.75 42.75 5% Savings of 3 1-year lic. Reso. 2007-175 Replacement tag 5.00 5.00 Reso. 2007-175
Fees to seniors (60 or Older) 50% of stated fees 50% of stated fees Reso. 2006-90 Partial year (after 12/31), 1-year license only 50% of stated fees 50% of stated fees Reso. 2006-90 Late Penalty Fee 15.00 15.00 Reso. 2006-90
Dep. for redempt. of impounded dog when rabies 25.00 25.00 Ord. 1960 vaccine is required
Dog Kennel License
0-10 dogs 64.00 64.00 Reso. 2009-110
11 or more dogs 128.00 128.00 Reso. 2009-110
Dog Kennel License Penalty Fee 21.00 21.00 Reso. 2009-110 Dangerous Dog Licensing Fee 100.00 100.00 Reso. 2009-110

CITY CLERK
Business License Fee
Delinquency Penalty 10% 10% Per Month Ord. 1935 R.M.C.6.02.180 Noncompliance Penalty 25% 25% Of License Fee Ord. 2149
Duplicate License 10.00 10.00 Reso. 2006-90
Handbill Permit
Permit Fee 50.00 50.00 Per Quarter Reso. 2006-90 R.M.C.6.36.110 Filing Fee for Notice of Intent to Circulate Petition in Municipal Election
200.00 200.00 Reso 2006-06
E.C.§ 9202(b)
Photocopies 0.25 0.25 Per Page Reso. 2006-90 Proposition 4 Photocopies of FPPC Documents 0.10 0.10 Per Page Reso. 2006-90 G.C.§ 81008 (a) Photocopies from Microfiche/Microfilm 0.55 0.55 Per Page Reso. 2006-90 Proposition 4 Photocopies from Aperture Cards 2.00 2.00 Per Page Reso. 2006-90 Proposition 4 Photocopies on USB flash Drives 6.50 6.50 Per Flash Drive Reso. 2017-054 Community Room / Plaza -
Includes trash charge, tables and chairs as specified, whiteboard / easel and podium
Private Party Rates:

Full Day: 7 am to midnight * 414.00 429.00 Includes 5 tables and 25 chairs CPI Reso. 2020-082 504.00 523.00 Includes 10 tables and 75 chairs CPI Reso. 2020-082 581.00 602.00 Includes 15 tables and 100 chairs CPI Reso. 2020-082 Half Day: Any combination of between two and eight hours * 309.00 320.00 Includes 5 tables and 25 chairs CPI Reso. 2020-082 414.00 429.00 Includes 10 tables and 75 chairs CPI Reso. 2020-082 498.00 480.00 Includes 15 tables and 100 chairs CPI Reso. 2020-082 Minimum Day (up to 2 hours) * 129.00 134.00 Includes 5 tables and 25 chairs CPI Reso. 2020-082 239.00 248.00 Includes 10 tables and 75 chairs CPI Reso. 2020-082 309.00 320.00 Includes 15 tables and 100 chairs CPI Reso. 2020-082 * - All Private Party Rates represent non-weekend dates. Private Party Rates for weekends increase by $100 of stated rate.

Government and Non-profit rates
Full Day: 7 am to midnight 260.00 270.00 Includes 5 tables and 25 chairs CPI Reso. 2020-082 375.00 389.00 Includes 10 tables and 75 chairs CPI Reso. 2020-082 452.00 469.00 Includes 15 tables and 100 chairs CPI Reso. 2020-082 Half Day: Any combination of between two and eight hours * 193.00 200.00 Includes 5 tables and 25 chairs CPI Reso. 2020-082 309.00 320.00 Includes 10 tables and 75 chairs CPI Reso. 2020-082 375.00 389.00 Includes 15 tables and 100 chairs CPI Reso. 2020-082 Minimum Day (up to 2 hours) 92.00 95.00 Includes 5 tables and 25 chairs CPI Reso. 2020-082 210.00 218.00 Includes 10 tables and 75 chairs CPI Reso. 2020-082 260.00 270.00 Includes 15 tables and 100 chairs CPI Reso. 2020-082 Cleaning / Damage deposit 322.00 334.00 CPI Reso. 2020-082 Council Chambers (Government Only) 36.00 37.00 Per Hour CPI Reso. 2020-082

CITY TREASURER
Assessment Splits (resulting from parcel splits)
Two-to four-way splits 88.00 88.00 Reso. 2006-90 Proposition 4 Each additional lot over four in split 10.00 10.00 Reso. 2006-90 Proposition 4 Release of Assessment Lien Recording Fee (Auto-adjusted to Shasta County Fee Schedule) 20.00 20.00 Pass Through County Fee Reso. 2014-069 Proposition 4 Returned Payment Charge (checks, credit cards, etc.) 35.00 35.00 Reso. 2014-069 G.C.§ 6157 CITY TREASURER - Continued
Residential Parking Permit 79.00 82.00 Per Quarter CPI Reso 2020-056 Senior Discount 39.00 #REF! Per Quarter CPI Reso 2020-056

PURCHASING
Photocopies 0.25 0.25 per page Reso. 2020-082

COMMUNITY SERVICES DEPARTMENT - RECREATION DIVISION
NOTE: For all Community Services Department reservations the following fees will apply when applicable:

Materials At Cost At Cost Reso. 2016-071
Additional Labor 23.00 55.00 Per Hour CPI Reso. 2020-082 Proposition 4 Cancellation Fee Charged on all Refunds 7.00 7.00 Reso. 2014-069 Cleaning/Damage Deposit (If Required) 398.00 425.00 CPI Reso. 2020-082 Proposition 4 Technology Surcharge 5.00% 5.00% Applies to all program registrations. Reso. 2010-164

CITY OF REDDING

SCHEDULE OF FEES AND SERVICE CHARGES
Fiscal Year 2024-25
2023-24 2024-25 Last Changed
Type of Fee or Adopted Proposed Additional Information Inflation Resolution or Authority Service Charge Fee Fee Indicator Ordinance
COMMUNITY SERVICES DEPARTMENT - RECREATION DIVISION - Continued Baseball / Softball Fields:

Light Fee Per Field 12.00 12.00 CPI Reso. 2020-082 Proposition 4 Use Fee - Per 2 Hour block Session 45.00 47.00 2 hour minimum CPI Reso. 2020-082 Tiger Field
Light Fee 57.00 59.00 Per Reservation CPI Reso. 2020-082 Proposition 4 Use Fee - Per Game 227.00 235.00 CPI Reso. 2020-082
Soccer Fields:

Light Fee 12.00 12.00 CPI Reso. 2020-082 Proposition 4
Use Fee - Per 2 Hour block Session Per Field 45.00 47.00 2 hour minimum CPI Reso. 2020-082 Lake Redding Park Sand Volleyball Courts
Use Fee - Per 2 Hour Block Session Per Court 23.00 35.00 2 hour minimum CPI Reso. 2021-076 Enterprise Roller Hockey Rink / Pickle Ball Court
Use Fee for 3 courts - Per 2 Hour block Session 45.00 47.00 2 hour minimum CPI Reso. 2020-082 Enterprise Roller Hockey Rink
Use Fee - Per 2 hour block 45.00 47.00 2 hour minimum CPI Reso. 2020-082 Park Site and Trail Reservation Fee per session (Except Fantasy Fountain, Junior Bike Park, Lake Redding Gazebo & Pavilion, Whistle Stop Park, Sculpture Park and Civic River Front Park Amphitheatre): 59.00 57.00 CPI Reso. 2020-082
Diestelhorst Bridge n/a 150.00 CPI
Fantasy Fountain
Per 2-Hour Session 342.00 355.00 CPI Reso. 2020-082
Junior Bike Park
Per 2-Hour Session 342.00 355.00 CPI Reso. 2020-082
Whistle Stop Park n/a 500.00 Per Session
Lake Redding Gazebo & Pavilion 103.00 106.00 Per Day
Per Session Day CPI Reso. 2020-082
Sculpture Park
Reservation Fee Per Day 136.00 300.00 CPI Reso. 2020-082 Proposition 4 Restroom - only available with Sculpture Park reservation 35.00 36.00 Per Hour CPI Reso. 2021-076 Civic River Front Amphitheatre
Individuals and Local Non-Profit Reservation Fee 57.00 59.00 CPI Reso. 2020-082 Proposition 4 Non-Local Non-Profit Reservation Fee 168.00 174.00 CPI Reso. 2020-082 Proposition 4 Commercial (Standard) Use Fee 331.00 343.00 CPI Reso. 2020-082 Proposition 4 Redding Aquatic Center:

Lost Card Replacement Fee 7.00 7.00 Per Card Replaced Reso. 2006-90 Caldwell Recreation Center:

Rental Fee (All day use during normal park hours; $222.50 due when making reservations with a completed Rental
Application and $222.50 due 60 days prior to the event or at the time of making the reservation if less than 60 30 days prior to the event.) 538.00 519.00 CPI Reso. 2020-082 Proposition 4 Class Cancellation Fee 7.00 7.00 Per Individual Per Session Reso. 2007-175 Sundial Bridge: Deck Lighting Policy
Special Requests from Community 100.00 150.00 Per Request Reso. 2018-032

FIRE DEPARTMENT
AB 38 Inspection - Residential Defensible Space Inspection 80.00 83.00 Per Inspection CPI Reso 2023-059 Hazardous Material Response Fee 371.00 430.00 Per hour per response CPI Reso. 2021-076 First Responder Fee 371.00 430.00
Per hour per non-emergency call for
service CPI Reso. 2021-090
Fire Prevention Inspection Report 63.00 65.00 Per report CPI Reso. 2020-082 Proposition 4 Fire Hazard Mitigation Inspection - - No Fee Reso 2022-059 Land Clearing Permit - - No Fee Reso 2022-059 Proposition 4 Agricultural Burn Permit - - No Fee Reso 2022-059 Proposition 4 False Alarm Fee 790.00 819.00 CPI Reso. 2020-082 Proposition 4 Emergency Response to DUI collision 371.00 430.00 Per hour per response CPI Reso. 2020-082 Fire Inspection Third Time and Thereafter 138.00 143.00 Per hour, One hour minimum Reso 2022-059 Fire Inspection Fee
Fire Clearance Annual Inspection
R-2 Residential Occupancies: 3-5 Units 138.00 143.00 Per Inspection CPI Reso 2023-059 R-2 Residential Occupancies: 6-15 units 170.00 176.00 Per Inspection CPI Reso 2023-059 R-2 Residential Occupancies: 16-25 Units 204.00 211.00 Per Inspection CPI Reso 2023-059 R-2 Residential Occupancies: 26-60 Units 238.00 247.00 Per Inspection CPI Reso 2023-059 R-2 Residential Occupancies: 61-100 Units 272.00 282.00 Per Inspection CPI Reso 2023-059 R-2 Residential Occupancies: 101-200 Units 306.00 317.00 Per Inspection CPI Reso 2023-059 R-2 Residential Occupancies: 201-300 Units 340.00 352.00 Per Inspection CPI Reso 2023-059 R-2 Residential Occupancies: 301-400+ Units 374.00 388.00 Per Inspection CPI Reso 2023-059 Annual Licensed Care Inspection or Pre-Inspection
Facilities 7-25 occupants 138.00 143.00 Per hour, One hour minimum CPI Reso 2022-059 Facilities 26-50 occupants 138.00 143.00 Per hour, One hour minimum CPI Reso 2022-059 Facilities over 50 occupants 138.00 143.00 Per hour, One hour minimum CPI Reso 2022-059 Fire Inspection Fee (Continued)
Fire Safety Inspection
Drinking / Dining - Over 50 occupants 138.00 143.00 Per hour, One hour minimum CPI Reso 2022-059 Hotel, Motel, Apartment House 138.00 143.00 Per hour, One hour minimum CPI Reso 2022-059 Hazardous Occupancy - (High Risk Businesses) 138.00 143.00 Per hour, One hour minimum CPI Reso 2022-059 Other State Required Inspections 138.00 143.00 Per hour, One hour minimum CPI Reso 2022-059 Day Care
Commercial 138.00 143.00 Per hour, One hour minimum CPI Reso 2022-059 Residential - (Large Family Daycare) 138.00 143.00 Per hour, One hour minimum CPI Reso 2022-059 Hospitals, Surgical Centers, I-Occupancies 138.00 143.00 Per hour, One hour minimum CPI Reso 2022-059 Fire Code Annual Permits: All R.M.C.

Food Trucks n/a 143.00 Per Inspection CPI 9.20.010
Aircraft Refueling Vehicles 138.00 143.00 Per Inspection CPI Reso 2023-059 9.20.130 Aircraft Repair Hangars 138.00 143.00 Per Inspection CPI Reso 2023-059 Automobile Wrecking Yards/Junk Yards 138.00 143.00 Per Inspection CPI Reso 2023-059 Candles and Open Flames in Public Assembly 138.00 143.00 Per Inspection CPI Reso 2023-059 CA Fire Code Combustible Fiber Storage 138.00 143.00 Per Inspection CPI Reso 2023-059 Chaper 1 Compressed Gases and Cryogens 138.00 143.00 Per Inspection CPI Reso 2023-059 105.2.2 Explosive and Blasting Permits:

Blasting 138.00 143.00 Per Inspection CPI Reso 2023-059 Powder Sales 138.00 143.00 Per Inspection CPI Reso 2023-059 Transportation 69.00 72.00 Per Inspection CPI Reso 2023-059

CITY OF REDDING

SCHEDULE OF FEES AND SERVICE CHARGES
Fiscal Year 2024-25
2023-24 2024-25 Last Changed
Type of Fee or Adopted Proposed Additional Information Inflation Resolution or Authority Service Charge Fee Fee Indicator Ordinance
FIRE DEPARTMENT - Continued
Flammable Liquids:

Storage, handling, or use of Class I liquids in excess of 5 gallons inside a building or 10 gallons not inside a building 143.00 138.00 Per Inspection CPI Reso 2023-059 Storage, handling, or use of Class II or III-A liquids in excess of 25 gallons in a building or 60 gallons not in a building 143.00 138.00 Per Inspection CPI Reso 2023-059 Install or alter any flammable liquid tank or piping 138.00 143.00 Per Inspection CPI Reso 2023-059 Garages 138.00 143.00 Per Inspection CPI Reso 2023-059 9.20.130 Motor vehicle fuel dispensing stations 138.00 143.00 Per Inspection CPI Reso 2023-059 Hazardous Materials 138.00 143.00 Per Inspection CPI Reso 2023-059 Hazardous Production Materials 138.00 143.00 Per Inspection CPI Reso 2023-059 High Piled Storage 138.00 143.00 Per Inspection CPI Reso 2023-059 Magnesium Working 138.00 143.00 Per Inspection CPI Reso 2023-059 Covered Mall, Special Uses 138.00 143.00 Per Inspection CPI Reso 2023-059 Places of Assembly 138.00 143.00 Per Inspection CPI Reso 2023-059 Welding or Cutting Operations 138.00 143.00 Per Inspection CPI Reso 2023-059 Storage and handling of Level 2 and 3 aerosol products in excess of 500 pounds 143.00 138.00 Per Inspection CPI Reso 2023-059 Tire Storage 138.00 143.00 Per Inspection CPI Reso 2023-059 Fire Code Event Permits
Bonfires or Rubbish Fires 69.00 72.00 Per Inspection CPI Reso 2023-059 Open-Air Public Assembly Permit Fee 138.00 143.00 Per Inspection CPI Reso 2023-059 Tents & Canopies 138.00 143.00 Per Inspection CPI Reso 2023-059 Air-Support Structures 138.00 143.00 Per Inspection CPI Reso 2023-059 Fireworks:

Public Display 239.00 248.00 Per Event CPI Reso. 2020-082 Special Effects 129.00 134.00 Per Event CPI Reso. 2020-082 Liquefied Petroleum Gas 138.00 143.00 Per Inspection CPI Reso 2023-059 Carnivals and fairs or festival 138.00 143.00 Per Inspection CPI Reso 2023-059 Other Required Fire Code Permits 138.00 143.00 Per Inspection CPI Reso 2023-059 Conference / Meeting Room
1 - 4 hours 37.00 38.00 CPI Reso. 2020-082 Proposition 4

4.1 or more hours 74.00 77.00 CPI Reso. 2020-082 Proposition 4 Photograph Copies 9.20 9.50 Per each copy CPI Reso. 2020-082

POLICE DEPARTMENT
Fingerprint Rolling Fee 25.00 25.00 Reso. 2017-054 P.C. §13300 Police Report copies (pickup)
Paper copy 0.25 0.25 Per Page Reso. 2006-90
C.V.C. §20012 &
G.C. §6257
Microfilm copy 0.55 0.55 Per page microfilm copy Reso. 2006-90 Reports mailed to requester
40 pages and under 5.00 5.00 Reso. 2006-90
Over 40 pages 5.00 5.00 Plus $0.25 for each page over 40 pages Reso. 2006-90 Report copies on USB flash Drives 6.50 6.50 Per Flash Drive Reso. 2021-076 Log entries 0.25 0.25 Per Page Reso. 2006-90
License to sell firearms 30.00 30.00 Reso. 2009-110 PC 12071 License to sell firearms renewal 15.00 15.00 Reso. 2009-110 Concealed weapons permits:

New 70.00 73.00 Plus DOJ Fees CPI Reso. 2020-082 P.C. §12054 Renewal 42.00 44.00 Plus DOJ Fees CPI Reso. 2020-082 P.C. §12054 Second-hand dealer permit:

Initial Fee 79.00 82.00 Plus DOJ Fees CPI Reso. 2020-082 R.M.C.6.30.040 &
Proposition 4
Per employee 29.00 30.00 Plus DOJ Fees CPI Reso. 2020-082 Renewal 79.00 82.00 Plus DOJ Fees CPI Reso. 2020-082
Cardroom license, application 994.00 1,031.00 CPI Reso. 2020-082 R.M.C.6.14.060 Cardroom table fee, per table , per year 400.00 415.00 Per table, per year CPI Reso. 2020-082 R.M.C.6.14.060 Cardroom permit new (owner/employee) 51.00 53.00 Plus DOJ Fees CPI Reso. 2020-082 R.M.C.6.14.100 Cardroom permit renewal 29.00 30.00 CPI Reso. 2020-082 R.M.C.6.14.100 Massage permit new (owner/employee) 50.00 52.00 Plus DOJ Fees CPI Reso. 2021-076 R.M.C. 6.08.020 Massage permit renewal 28.00 29.00 CPI Reso. 2021-076 R.M.C. 6.08.020 Emergency response (DUI arrest & traffic collision) 117.00 121.00 Per hour per officer CPI Reso. 2020-082 G.C. §53150-58 Taxi inspection (yearly) 21.00 21.00 Per Taxi Reso. 2006-90 Proposition 4 Taxi Driver applicant DOJ Fees + fingerprinting Reso. 2006-90 Proposition 4 Tow Truck inspection (yearly) 56.00 58.00 Per Truck CPI Reso. 2020-082 Proposition 4 Topside 115.00 119.00 Per Truck CPI Reso. 2020-082 Proposition 4 Underneath 234.00 243.00 Per Truck CPI Reso. 2020-082 Proposition 4 HUD Applicant Clearance 43.00 43.00 Plus DOJ Fees Reso. 2014-069 Photograph Copies:

Black & White or Color 2.00 2.00 Per Photo Reso. 2006-90 G.C. §6257 Digital pictures on CD (includes mailing) 4.00 4.00 Per CD Reso. 2006-90 G.C. §6257 Digital pictures on USB flash Drives 6.50 6.50 Per Flash Drive Reso. 2021-076 Towed vehicle release fee 160.00 160.00 Reso. 2007-175 Ordinance 2226 Repossessed vehicle fee 15.00 15.00 Reso. 2006-90 G.C. §41612 Property return fee 16.00 16.00 Plus cost of C.O.D. Reso. 2006-90 Proposition 4 Publications / Equipment Usage:

Daily bulletin 0.25 0.25 Per Page Reso. 2006-90 Not required Firearms Training Simulator 23.00 23.00 Per hour (agencies only) Reso. 2006-90 Not required Late Payment Penalty 20.00 20.00 Reso. 2009-23

ELECTRIC UTILITY DEPARTMENT
On-site delivery of disconnect notification (door-hanger) 50.00 50.00 Reso. 2006-90 R.M.C.14.20.020 Field Collection 50.00 50.00 Reso. 2006-90 Proposition 4 Voltmeter Reading 75.00 75.00 MO 2011-108 Proposition 4 Meter Tampering Fee 500.00 500.00 Up to $500 Reso. 2006-90 Proposition 4 Priority Service Connection Fee when called after 11:00 am 50.00 50.00 Called after 11:00 am on day of connection Reso. 2017-104 Proposition 4 Watt-Hour Meter Testing Fee 75.00 75.00 MO 2011-108 Proposition 4 Credit Report 5.00 5.00 Reso. 2006-90 Proposition 4
Service Reconnection at Pole / Transformer 99.00 99.00 MO 2011-108 Service Disconnection at Pole / Transformer 99.00 99.00 MO 2011-108 Conference / Meeting Room:
1 - 4 hours 42.00 44.00 CPI Reso. 2020-082 Proposition 4

4.1 - or more hours / day 83.00 86.00 CPI Reso. 2020-082 Proposition 4 Temporary Power Connection and Meter Set Fee 62.00 64.00 With Permit CPI Reso. 2020-082 DC Fast Charging - Public Fee
Energy Rate $ 0.20 / kWh $ 0.20 / kWh Reso. 2021-134
Parking Fee while Charging $ 0.05 / min $ 0.05 / min Reso. 2021-134 Parking Fee while Not charging $ 0.10 / min $ 0.10 / min After 5 minute grace period Reso. 2021-134

CITY OF REDDING

SCHEDULE OF FEES AND SERVICE CHARGES
Fiscal Year 2024-25
2023-24 2024-25 Last Changed
Type of Fee or Adopted Proposed Additional Information Inflation Resolution or Authority Service Charge Fee Fee Indicator Ordinance

PUBLIC WORKS DEPARTMENT- MUNICIPAL UTILITIES
Water
Water Service Installation (includes meter)
Service Size, 5/8" meter 3,229.00 3,288.00 CCI Reso 2022-059 R.M.C.14.08.310 Service Size, 3/4" meter 3,260.00 3,320.00 CCI Reso 2022-059 R.M.C.14.08.310 Service Size, 1" meter 3,331.00 3,392.00 CCI Reso 2022-059 R.M.C.14.08.310 Service Size, 11/2" meter 4,138.00 4,214.00 CCI Reso 2022-059 R.M.C.14.08.310 Service Size, 2" - 12" meter Time and Material Time and Material Reso 2022-059 R.M.C.14.08.310 Water Meter Set Installation (meter only)
Meter Size, 5/8" meter 140.00 143.00 CCI Reso. 2020-082 R.M.C.14.08.310 Meter Size, 3/4" meter 169.00 172.00 CCI Reso. 2020-082 R.M.C.14.08.310 Meter Size, 1" meter 225.00 229.00 CCI Reso 2017-054 R.M.C.14.08.310 Meter Size, 11/2" meter 527.00 537.00 CCI Reso. 2020-082 R.M.C.14.08.310 Meter Size 2" - 12" meter Time and Material Time and Material Reso 2022-059 R.M.C.14.08.310 Paving Cut Charge (water service) 922.00 939.00 CCI Reso. 2020-082 R.M.C.14.08.310 Water Service Split (multiple meters on parcel) 731.00 744.00 CCI Reso. 2020-082 R.M.C.14.08.310 Installation of new water services by City utility crews is not available on designated arterial streets and State highways.

Installation of new water services in these areas will be the responsibility of the owner.

Reso. 2008-97
Backflow Prevention Assembly and Testing 3.80 3.90 Per month CPI Reso. 2020-082 RMC 14.08.160 Commercial Fire Service Commodity Charge Four (4) times the regular service rate
Four (4) times the
regular service rate RMC 14.08.320
Hydrant Meter Charge $25 Non-refundable
Charge. ($225
Refundable Deposit)
$25 Non-refundable
Charge. ($225
Refundable Deposit) RMC 14.08.075
Private Fire Hydrant Service 6.30 6.50 Per Hydrant per month CPI Reso. 2020-082 RMC 14.08.370 Private Fire Service Lines: RMC 14.08.320
Fixed Monthly service charge RMC 14.08.320
Line size 4" 5.10 5.30 CPI Reso. 2020-082 RMC 14.08.320 Line size 6" 7.70 8.00 CPI Reso. 2020-082 RMC 14.08.320 Line size 8" 10.10 10.00 CPI Reso. 2020-082 RMC 14.08.320 Line size 10" 12.00 12.00 CPI Reso. 2020-082 RMC 14.08.320 Line size 12" 14.00 15.00 CPI Reso. 2020-082 RMC 14.08.320 Fire Hydrant Service Outside Incorporated area of City
Demand Charge 13.00 13.00 Per Month CPI Reso. 2020-082
Maintenance Cost 16.00 17.00 Per Month CPI Reso. 2020-082 Billing / Collection Charge 4.40 4.60 Per Month CPI Reso. 2020-082 Surcharge / Monthly Service Fee times 1.5 16.00 17.00 Per Month CPI Reso. 2020-082 City Council Policy
1411
Total per month 49.40 51.60
Wastewater
Wastewater Line Tap
Tap Fee, 6x4 to 8x6 4" lateral 260.00 265.00 CCI Reso. 2020-082 R.M.C.14.16.205 Wastewater Groundwater or Surface Water Discharge Permit Application Fee 500.00 500.00 Reso. 2006-90 R.M.C.14.16.250 Wastewater Groundwater or Surface Water Discharge Permit Renewal Fee 100.00 100.00 Reso. 2006-90 R.M.C.14.16.250 Wastewater Groundwater or Surface Water Discharge Service Charge 1 times the rate 1 times the rate
1 times the rate per volume discharged as
listed in R.M.C.14.16.240.A for
consumption.

Reso. 2006-90 R.M.C.14.16.250
Storm Drain
Drainage Basin Inlet Marker (installed) - Required on all new inlets 20.00 20.00 CCI Reso. 2020-082

PUBLIC WORKS DEPARTMENT - ENGINEERING DIVISION
Technology Surcharge 5.00% 5.00%
Applied to all fees except Transportation
Permits Reso. 2007-175
Permit Processing Fees
Plan review of Public Improvement:

Permit Processing for improvements, landscape maintenance district formation, and final map review associated with new development (1% of the estimated cost of construction to be paid to the City at the time plans are submitted for review, the balance based on actual cost of review to be paid prior to the beginning of construction.)
Cost
(includes overhead as
prepared in accordance
with cognizant agency)
Cost
(includes overhead as
prepared in accordance
with cognizant agency)
Cost
(includes overhead as prepared in
accordance with cognizant agency) Reso. 2013-061
Change order (Paid prior to acceptance of improvements) Cost
(includes overhead as
prepared in accordance
with cognizant agency)
Cost
(includes overhead as
prepared in accordance
with cognizant agency)
Cost
(includes overhead as prepared in
accordance with cognizant agency) Reso. 2013-061
Public Works Inspection:

Inspection of public improvements associated with new
development to be paid by developer. At the time of permit issuance a deposit of 2% of the value of the construction shall be deposited with the City. The unused balance, if any, will be returned after final acceptance of the improvements. Cost not to exceed 2% of improvement cost.

Cost
(includes overhead as
prepared in accordance
with cognizant agency)
Cost
(includes overhead as
prepared in accordance
with cognizant agency)
Cost
(includes overhead as prepared in
accordance with cognizant agency) Reso. 2013-061 R.M.C.17.74.05 Reinspection - If during final inspection the work has not been approved, all subsequent inspections will be based on actual cost of inspection and are not subject to the 2% maximum inspection fee.

Final parcel map review fee (covers 2 plan checks)
492.00 510.00
CPI
Reso. 2020-082
R.M.C.17.16.030 &
Prop 4
Lot merger / property line adjustments for 2 parcels with maximum of 2 plan checks 234.00 243.00 CPI Reso. 2020-082
Third and subsequent checks
Cost
(includes overhead as
prepared in accordance
with cognizant agency)
Cost
(includes overhead as
prepared in accordance
with cognizant agency)
Cost
(includes overhead as prepared in
accordance with cognizant agency) Reso. 2013-061

CITY OF REDDING

SCHEDULE OF FEES AND SERVICE CHARGES
Fiscal Year 2024-25
2023-24 2024-25 Last Changed
Type of Fee or Adopted Proposed Additional Information Inflation Resolution or Authority Service Charge Fee Fee Indicator Ordinance
PUBLIC WORKS DEPARTMENT - ENGINEERING DIVISION - Continued Lot merger / property line adjustment for 3 or more lots ($150 deposit due with application - balance due prior to recordation) Cost
(includes overhead as
prepared in accordance
with cognizant agency)
Cost
(includes overhead as
prepared in accordance
with cognizant agency)
Cost
(includes overhead as prepared in
accordance with cognizant agency) Reso. 2013-061
Grading Permit:
50 to 1,000 yards 555.00 575.00 CPI Reso. 2020-082 R.M.C.16.12.070 1,001 to 2,000 yards 672.00 697.00 CPI Reso. 2020-082 R.M.C.16.12.070 2,001 to 3,000 yards 790.00 819.00 CPI Reso. 2020-082 R.M.C.16.12.070 3,001 to 4,000 yards 906.00 939.00 CPI Reso. 2020-082 R.M.C.16.12.070 4,001 to 5,000 yards 1,037.00 1,075.00 CPI Reso. 2020-082 R.M.C.16.12.070 5,001 to 10,000 yards 1,241.00 1,287.00 CPI Reso. 2020-082 R.M.C.16.12.070 For each additional 5,000 yards or fraction thereof in excess of 10,000 yards 248.00 239.00 CPI Reso. 2020-082 R.M.C.16.12.070 PERMIT PROCESSING FEES - Continued
Clearing (for grading):
1 to 2 acres 125.00 130.00 CPI Reso. 2020-082 R.M.C.16.12.070

2.1 to 5 acres 180.00 187.00 CPI Reso. 2020-082 R.M.C.16.12.070

5.1 to 10 acres 375.00 389.00 CPI Reso. 2020-082 R.M.C.16.12.070 For each additional 5 acres or fraction thereof in excess of 10 acres 58.00 56.00 CPI Reso. 2020-082 R.M.C.16.12.070 Appeals (for grading) 96.00 100.00 CPI Reso. 2020-082 R.M.C.16.12.070 Encroachment permit fees (2% due at time of submittal for plan review, remaining 3% due when permit is issued. Exception:

Encroachment permit applications for public improvements of $500,000 or greater may request plan check and inspection fees be calculated based on the subdivision related improvement provisions of this schedule.) 100.00 104.00
$104 or 5% of Engineer's Estimate,
whichever is greater CPI Reso. 2020-082 Proposition 4
Transportation Permit:

Single occurrence 16.00 16.00 Reso. 2006-175 V.C. 35795(b) Annual or repetitive occurrence 90.00 90.00 Reso. 2006-175 V.C. 35795(b) Sidewalk Vending Permit Application Fee 468.00 485.00 CPI Reso. 2019-116

DEVELOPMENT SERVICES DEPARTMENT - ALL DIVISIONS
Technology Surcharge 5.00% 5.00% Applies to all fees Reso. 2007-175

DEVELOPMENT SERVICES DEPARTMENT - BUILDING DIVISION
Building Permit Microfilming / Imaging Charge 1.80 1.90 CPI Reso. 2020-082 Proposition 4 Abatements - Imposed when no response to attorney demand letter
Imposed at full cost of procedure Reso. 88-364
Proposition 4
Permit Processing Fees
Building Permit Fees Total Valuation
$ 1 to $ 500 29.60 30.70 CPI Reso. 2020-082
$ 501 to 2,000 29.60 30.70
Plus $4.19 for each additional 100 over
first 500 CPI Reso. 2020-082
$ 2,001 to 25,000 90.10 93.50
Plus $18.56 for each add'l 1000 over first
2,000 CPI Reso. 2020-082
$ 25,001 to 50,000 501.70 520.30
Plus $13.5 for each add'l 1000 over first
25,000 CPI Reso. 2020-082
$ 50,001 to 100,000 827.20 857.80
Plus $9.27 for each add'l 1000 over first
50,000 CPI Reso. 2020-082
$ 100,001 to 500,000 1,274.30 1,321.20
Plus $7.17 for each add'l 1000 over first
100,000 CPI Reso. 2020-082
$ 500,001 to 1,000,000 4,041.90 4,190.90
Plus $6.14 for each add'l 1000 over first
500,000 CPI Reso. 2020-082
$ 1,000,001 and up 7,003.50 7,259.60
Plus $4.19 for each add'l 1000 over first
1,000,000 CPI Reso. 2020-082
Temporary Certificate of Occupancy n/a 322.00 Every 60 days CPI Large Commercial 660.00 684.00 First 60 days CPI Reso. 2020-082 660.00 684.00 Each additional 30 days CPI Reso. 2020-082 Small Commercial 334.00 346.00 First 60 days CPI Reso. 2020-082 334.00 346.00 Each additional 30 days CPI Reso. 2020-082 Residential 64.00 66.00 CPI Reso. 2020-082
Model Home Permit
Residential 400.00 415.00 CPI Reso. 2020-082
Building Permit Prior to Subdivision Acceptance
Residential 334.00 346.00 CPI Reso. 2020-082
Authorization to Start Work
Commercial 200.00 207.00 CPI Reso. 2020-082
Water Efficient Landscape Documentation
2,500 square feet to 40,000 square feet of Landscaping 437.00 453.00 CPI Reso. 2020-082 Ordinance 2449 Over 40,000 square feet of Landscaping 614.00 637.00 CPI Reso. 2020-082 Ordinance 2449 Note: Plan check fees are 65% of building permit fees. Fees for repetitive plan checks (where the same plans are used in more than one location) may be adjusted at the discretion of the Director of Development Services or his designee.

Typically 50% of cost of original plan check
fee
Plan Check - Outside normal business hours 140.00 145.00 Per Hour (2 hour minimum) CPI Reso. 2020-082 Deputy Building Inspector Program 89.00 92.00 Annually CPI Reso. 2020-082 Expedited Plan Review * * 50% of Plan Check Fee Reso. 2020-082 Permit Extension Fee
1st Extenstion n/a 37.00 After 180 days CPI
2nd Extension and Subsequent n/a 125.00 Each additional 180 days CPI Application Extension Fee
1st Extenstion n/a 37.00 After 180 days CPI
2nd Extension and Subsequent n/a 125.00 Each additional 180 days CPI Residential Window and Door Fee n/a 25.00 Per window/door CPI Electric Permit Fees
Permit Issuance - each permit 57.00 55.00 Per each permit CPI Reso. 2020-082 Each supplemental permit 9.20 8.90 Per each supplemental permit CPI Reso. 2020-082 System Fee Schedule
New Residential Building
Multi Family 0.067 0.065 Per square foot CPI Reso. 2020-082 Single - two family 0.078 0.075 Per square foot CPI Reso. 2020-082

CITY OF REDDING

SCHEDULE OF FEES AND SERVICE CHARGES
Fiscal Year 2024-25
2023-24 2024-25 Last Changed
Type of Fee or Adopted Proposed Additional Information Inflation Resolution or Authority Service Charge Fee Fee Indicator Ordinance
DEVELOPMENT SERVICES DEPARTMENT - BUILDING DIVISION - Continued ELECTRIC PERMIT FEES - Continued
New Non-residential Buildings
3,000 square fee 0.092 0.089 Per square foot CPI Reso. 2020-082 3,001 to 10,000 square feet 0.078 0.075 Per square foot CPI Reso. 2020-082 Over 10,000 square feet 0.059 0.057 Per square foot CPI Reso. 2020-082 Private Swimming Pools 59.00 57.00 Per swimming pool CPI Reso. 2020-082 Electric Service

37.00 36.00 CPI Reso. 2020-082

74.00 71.00 CPI Reso. 2020-082
154.00 149.00 CPI Reso. 2020-082
Unit Fee Schedule
Receptacle, Switch and Lighting Outlets
First 20 1.50 1.60 Each CPI Reso. 2020-082
Additional Outlets 1.00 1.00 Each CPI Reso. 2020-082
Lighting Fixtures
First 20 1.50 1.60 Each CPI Reso. 2020-082
Additional Fixtures 1.00 1.00 Each CPI Reso. 2020-082
Pole or Platform Lighting Fixtures 1.50 1.60 Each CPI Reso. 2020-082 Temporary Power Pole Inspection 31.00 32.00 CPI Reso. 2020-082 Theatrical Type Lighting Fixtures 1.50 1.60 Each CPI Reso. 2020-082 Residential Appliances 5.70 5.90 Each CPI Reso. 2020-082 Nonresidential Appliances 5.70 5.90 Each CPI Reso. 2020-082 Photo Voltaic Systems - Residential
7 to 15 Kw 450.00 450.00 Reso. 2015-071 AB 1414
16 Kw and up
450.00 450.00
Plus 15.00 per Kw or fraction there of
above 15 Kw Reso. 2015-071 AB 1414
Photo Voltaic Systems - Commercial
1 to 50 Kw 1,000.00 1,000.00 Reso. 2015-071 SB 1222
51 to 250 Kw
1,000.00 1,000.00
Plus 7.00 per Kw or fraction there of
between 51 Kw and 250 Kw Reso. 2015-071 SB 1222
251 Kw and up
2,400.00 2,400.00
Plus 5.00 per Kw for each Kw or fraction
there of above 250 Kw Reso. 2015-071 SB 1222
Alternative Power Source Other Than Solar Permit (Batteries, Generator, Wind Turbine) 184.10 177.60 CPI Reso. 2020-082 Power Apparatus per HP, KW, KAVA or KVAR
Up to and including 1 5.70 5.90 Each CPI Reso. 2020-082 Over 1 and not over 10 15.50 16.10 Each CPI Reso. 2020-082 Over 10 and not over 50 30.90 32.00 Each CPI Reso. 2020-082 Over 50 and not over 100 58.10 60.20 Each CPI Reso. 2020-082 Over 100 89.30 92.60 Each CPI Reso. 2020-082
Busways - Trolley and plug-in type 9.00 9.30 Each CPI Reso. 2020-082 Signs, Outline Lighting, and Marquees
Electric Sign Permit Supplied from one branch circuit 90.00 93.00 Each CPI Reso. 2020-082 Additional Branch Circuits per Sign Services 9.40 9.70 Each CPI Reso. 2020-082 600 Volts or Less and not over 200 amperes 95.00 98.00 Each CPI Reso. 2020-082 600 volts or less & over 200 amperes to 1,000 amps. 108.00 112.00 Each CPI Reso. 2020-082 Over 600 volts or over 1000 amperes 180.00 187.00 Each CPI Reso. 2020-082 Misc. Apparatus, Circuits, Conduits, and Conductors for which a permit is required but no other fee is set 30.00 29.00 CPI Reso. 2020-082 Temporary Power Pole Inspection 32.00 31.00 CPI Reso. 2020-082 Energy Service Change (Residential) 150.00 156.00 CPI Reso. 2020-082 Energy Service Change (Commercial) 211.00 219.00 CPI Reso. 2020-082 Energy Permit Fee 55.00 57.00 CPI Reso. 2020-082
Fire & Life Safety Plan Check and Inspection
Commercial and Multi-Family Sprinkler Plan Check Fee
Total Value
$ 1.00 to $ 500.00 3.60 3.70 CPI Reso. 2020-082 Proposition 4 $ 501.00 to $ 2,000.00 3.60 3.70
Plus $0.46 for each add'l $100 over the
first $500 CPI Reso. 2020-082 Proposition 4
$ 2,001.00 to $ 25,000.00 10.20 10.50
Plus $2.2 for each add'l $1000 over the
first $2,000 CPI Reso. 2020-082 Proposition 4
$ 25,001.00 to $ 50,000.00 58.90 61.10
Plus $1.52 for each add'l $1,000 over the
first $25,000 CPI Reso. 2020-082 Proposition 4
$ 50,001.00 to $ 100,000.00 95.60 99.20
Plus $1.07 for each add'l $1,000 over the
first $50,000 CPI Reso. 2020-082 Proposition 4
$ 100,001.00 to $ 500,000.00 147.00 152.60
Plus $0.814656243942625 for each add'l
$1,000 over the first $100,000 CPI Reso. 2020-082 Proposition 4 $ 500,001.00 to $ 1,000,000.00 461.30 478.50
Plus $0.67 for each add'l $1,000 over the
first $500,000 CPI Reso. 2020-082 Proposition 4
$1,000,001.00 and up 786.30 815.40
Plus $0.53 for each add'l $1,000 over the
first $1,000,000 CPI Reso. 2020-082 Proposition 4
Miscellaneous Plan Check 143.00 138.00 Per hour, One hour minimum CPI Reso 2023-059 Proposition 4 Buckeye Single Family Resident Site Review 143.00 138.00 Per hour, One hour minimum CPI Reso 2023-059 Buckeye Single Family Resident Site Visit 143.00 138.00 Per hour, One hour minimum CPI Reso 2023-059 R-3 Fire Sprinkler Plan Check 124.00 120.00 CPI Reso. 2020-082 Commercial Sprinkler System Inspection and Test
Per Sprinkler Riser or Floor plus 120.00 124.00 Per Sprinkler Riser CPI Reso. 2020-082 Per Sprinkler Head 2.50 2.60 Per Sprinkler Head CPI Reso. 2020-082 R-3 Fire Sprinkler Field Inspection and Test 2.50 2.60 Per Sprinkler Head CPI Reso. 2020-082 Fire Sprinkler Re-Inspection (3rd time & thereafter) 143.00 138.00 Per hour, one hour minimum CPI Reso 2023-059 R-1, 2, 4 Fire Sprinkler Field Inspection and Test
Per Sprinkler Riser or Floor plus 120.00 124.00 Per Sprinkler Riser CPI Reso. 2020-082 Per Sprinkler Head 2.50 2.60 Per Sprinkler Head CPI Reso. 2020-082 Hood and Duct Fire Suppression System Plan Review &
Inspection 143.00 138.00 Per hour, One hour minimum CPI Reso 2023-059 Review & Inspection of Fire Service Line 138.00 143.00 Per hour, One hour minimum CPI Reso 2023-059 Review & Inspection of Fire Pump 138.00 143.00 Per hour, One hour minimum CPI Reso 2023-059 Review & Inspection of Standpipe Systems 138.00 143.00 Per hour, One hour minimum CPI Reso 2023-059 Fire Alarm Plan Check Fee 143.00 138.00 Per hour, One hour minimum CPI Reso 2023-059 Fire Alarm Field Inspection and Test plus 143.00 138.00 Per hour, One hour minimum CPI Reso 2023-059 Plus per devise 1.50 1.60 Per Device CPI Reso. 2020-082 Fire Field Inspections 143.00 138.00 Per hour, One hour minimum CPI Reso 2023-059

CITY OF REDDING

SCHEDULE OF FEES AND SERVICE CHARGES
Fiscal Year 2024-25
2023-24 2024-25 Last Changed
Type of Fee or Adopted Proposed Additional Information Inflation Resolution or Authority Service Charge Fee Fee Indicator Ordinance
DEVELOPMENT SERVICES DEPARTMENT - BUILDING DIVISION - Continued Mechanical Permit Fees
Permit Issuance 55.00 57.00 Each CPI Reso. 2020-082
Supplemental Permit Issuance 9.00 9.30 Each CPI Reso. 2020-082 Unit Fee Schedule
Installation of force air or gravity type furnace or burner Up to and including 100,000 Btu/h 18.00 19.00 Per Each CPI Reso. 2020-082 Over 100,000 Btu/h 34.00 35.00 Per Each CPI Reso. 2020-082 Installation or relocation of floor furnace 18.00 19.00 Per Each CPI Reso. 2020-082 Installation or relocation of suspended heater, recessed wall heater or floor mounted heater 19.00 18.00 Per Each CPI Reso. 2020-082 Installation, relocation or replacement of appliance vent 9.00 9.30 Per Each CPI Reso. 2020-082 Repair or alteration of, or addition of each heating appliance, 18.00 19.00 Per Each CPI Reso. 2020-082 refrigeration unit, cooling unit, absorption unit or each heating, cooling, absorption or evaporative cooling
including installation of controls
Installation or relocation of boiler or compressor
Replacement of each heating appliance, refrigeration
unit, cooling unit, absorption unit or each heating, cooling, absorption or evaporative cooling system including
installation of controls (Residential) 150.00 156.00 Per Each CPI Reso. 2020-082 Replacement of each heating appliance, refrigeration
unit, cooling unit, absorption unit or each heating, cooling, absorption or evaporative cooling system including
installation of controls (Commercial) 180.00 187.00 Per Each CPI Reso. 2020-082 Up to 3 horsepower or 100,000 Btu/h 18.00 19.00 Per Each CPI Reso. 2020-082 Up to 15 horsepower or 500,000 Btu/h 34.00 35.00 Per Each CPI Reso. 2020-082 Up to 30 horsepower or 1,000,000 Btu/h 43.00 45.00 Per Each CPI Reso. 2020-082 Up to 50 horsepower or 1,750,000 Btu/h 64.00 66.00 Per Each CPI Reso. 2020-082 Over 50 horsepower or 1,750,000 Btu/h 109.00 113.00 Per Each CPI Reso. 2020-082 Air-handling unit
Up to 10,000 cubic feet per minute 13.00 13.00 Per Each CPI Reso. 2020-082 Over 10,000 cubic feet per minute 23.00 24.00 Per Each CPI Reso. 2020-082 Evaporative Cooler, not portable 18.00 19.00 Per Each CPI Reso. 2020-082 Ventilation fan connected to single duct 9.00 9.30 Per Each CPI Reso. 2020-082 Ventilation system not part of heating or a/c system 13.00 13.00 Per Each CPI Reso. 2020-082 Installation of each hood served by mechanical exhaust 13.00 13.00 Per Each CPI Reso. 2020-082 Installation or relocation of domestic incinerator 23.00 24.00 Per Each CPI Reso. 2020-082 Installation or relocation of commercial or industrial type incinerator 93.00 90.00
Per Each
CPI Reso. 2020-082
Solar Collector 7.40 7.70 Per Collector CPI Reso. 2020-082 Solar Storage Tank 7.40 7.70 Per Tank CPI Reso. 2020-082 Permit Issuance 55.00 57.00 Per Each CPI Reso. 2020-082 Supplemental Issuance 9.00 9.30 Per Each CPI Reso. 2020-082 Unit Fee Schedule
Plumbing Fixture or Trap 12.00 12.00 Per Each CPI Reso. 2020-082 Building Sewer or Trailer Park Sewer 30.00 31.00 Per Each CPI Reso. 2020-082 Rainwater System 12.00 12.00 Per Each CPI Reso. 2020-082 Cesspool 43.00 45.00 Per Each CPI Reso. 2020-082
Private Sewage Disposal System 90.00 93.00 Per Each CPI Reso. 2020-082 Swimming Pool 90.00 93.00 Per Each CPI Reso. 2020-082
Water heater and / or vent 15.00 16.00 Per Each CPI Reso. 2020-082 Industrial - waste pretreatment interceptor 24.00 25.00 Per Each CPI Reso. 2020-082 Installation, alteration, or repair of water piping and or water-treating equipment 5.90 5.70 Per Each CPI Reso. 2020-082 Repair or alteration of drainage or vent piping 5.70 5.90 Per Each CPI Reso. 2020-082 Lawn Sprinkler System on any one Meter 17.00 18.00 Per Each CPI Reso. 2020-082 Atmospheric Type Vacuum Breakers Reso. 2020-082
1 to 5 15.00 16.00 Per Each CPI Reso. 2020-082
Over 5 4.80 5.00 Per Each CPI Reso. 2020-082
DEVELOPMENT SERVICES DEPARTMENT - BUILDING DIVISION Plumbing Permit Fees (Continued) Back-flow Protection Device
2 inches or smaller 15.00 16.00 Per Each CPI Reso. 2020-082 Over 2 inches 30.00 31.00 Per Each CPI Reso. 2020-082
Gas Piping System
1 to four 5.70 5.90 Per Each CPI Reso. 2020-082
5 or more 1.50 1.60 Per Each CPI Reso. 2020-082
Water Heater replacement (Residential) 120.00 124.00 Per Each CPI Reso. 2020-082 Water Heater replacement (Commercial) 180.00 187.00 Per Each CPI Reso. 2020-082 Other Inspections and Fees (All Permit Types)
Inspection Outside Normal Business Hours 144.00 149.00 Per Hour (2 hour minimum) CPI Reso. 2020-082 Reinspection Fees Assessed Under Provisions of Section 92.00 95.00 Per Hour CPI Reso. 2020-082 Reinspection Fees Assessed Under Provisions of Section
108.8 C.B.C.

95.00 92.00
Per hour (Fees are assessed after the 2nd
re-inspection and all subsequent
inspections)
CPI Reso. 2020-082
Additional Administrative Review / Plan Review 103.00 107.00 Per hour CPI Reso. 2020-082 Appliances Regulated by Code not in other category 13.00 13.00 CPI Reso. 2020-082 Demolition Permit 180.00 187.00 CPI Reso. 2020-082
Manufactured Home Fee 426.00 442.00 CPI Reso. 2020-082
Seasonal Sales Lot Permit Fee
Seasonal Sales Lot n/a 189.00 CPI
Appeals
Board of Appeals 180.00 187.00 CPI Reso. 2020-082
All Building Division fees assessed on permits for the repair or replacement of structures located on properties affected by the CARR Fire shall be reduced by 20%

CITY OF REDDING

SCHEDULE OF FEES AND SERVICE CHARGES
Fiscal Year 2024-25
2023-24 2024-25 Last Changed
Type of Fee or Adopted Proposed Additional Information Inflation Resolution or Authority Service Charge Fee Fee Indicator Ordinance

DEVELOPMENT SERVICES DEPARTMENT - PLANNING DIVISION
Pre-application review fee 10.00% 10.00% 10% of total application fee Reso. 2006-90 Publication and Documents:

Statistical Reports 6 to 11 6 to 11 Based on size of document Reso. 2006-90 General Plan, Elements, etc. 6 to 17 6 to 17 Based on size of document Reso. 2006-90 Area / Specific Plans 6 to 28 6 to 28 Based on size of document Reso. 2006-90 Large Scale Copies 6 to 28 6 to 28 See GIS Section Reso. 2006-90 Cost for copies of documents and maps not specified above shall be established by the Development Services Director
Specific Plan Preparation Cost Recovery and Update Fee Fee = A { [M (1 + bn) ]+ [U (1+b5) ] } Where: A = Number of gross acres in the
project area; M = The City's average cost
per gross acre of preparing the Specific
Plan and the MEIR and completing any
City-initiated annexation of the property.

The final amount will be set at the time of
final recordation of the City-initiated
annexation. Where a privately initiated
annexation precedes a City-sponsored
annexation (if any), the fee will be
determined based on the average cost per
acre, as describe above, without the
annexation costs; b = The projected annual
inflation rate. The average annual inflation
rate used for this calculation will be based
on the average inflation rate for the
previous 5 years as measured by the
consumer price index. The rate will be
revised each year at the time of the
required annual report on the Specific Plan;
n = Number of years since the year of
Specific Plan adoption; U = Contribution
towards cost of necessary updates to the
Specific Plan and accompanying Master
Environmental Impact Report.

Reso. 2009-110
Permit Processing Fees
Parcel Maps / Property Line Adjustment:

Administrative Parcel Map - exempt from CA Environmental Quality Act (CEQA) 4,666.00 4,501.00 CPI Reso 2022-059
All G.C. §66451.2 &
§66451.33
Major 2- to 4- Parcel Split - NOT exempt from CEQA 8,576.00 8,891.00 CPI Reso 2022-059 Property Line Adjustment 946.00 981.00 CPI Reso 2022-059 Parcel Map Amendment or Extension 3,675.00 3,810.00 CPI Reso 2022-059 Administrative Parcel Map Amendment or Extension 2,450.00 2,540.00 CPI Reso 2022-059 Subdivisions:

Subdivision and Condominium Conversions: Deposit Deposit Actual Cost 13,109.00 13,590.00 Cost + 100% Overhead CPI Reso 2022-059 All G.C. §66451.2 & 17,202.00 16,593.00 Cost + 100% Overhead CPI Reso 2022-059 23,384.00 22,556.00 Cost + 100% Overhead CPI Reso 2022-059 25,628.00 24,720.00 Cost + 100% Overhead CPI Reso 2022-059 Extension 2,968.00 3,077.00 Cost + 100% Overhead CPI Reso 2022-059 Amendment 5,830.00 6,044.00 Cost + 100% Overhead CPI Reso 2022-059 Reversion to Acreage 766.00 794.00 Cost + 100% Overhead CPI Reso 2022-059 Deposit Deposit Actual Cost
Annexation 4,880.00 5,059.00
Cost + 100% Overhead (does not include
LAFCO & State Fees) CPI Reso 2022-059
Abandonment:

Summary Vacation 350.00 363.00 CPI Reso 2022-059 Proposition 4 Right of Way 5,513.00 5,715.00 CPI Reso 2022-059 Proposition 4 Easement 612.00 634.00 CPI Reso 2022-059 Proposition 4
Use Permits / Site Development Permits & Planned Development Plans Residential Project:

First 4 units 4,901.00 5,081.00 CPI Reso 2022-059 G.C. §65104 5 to 49 units 12,252.00 12,702.00 CPI Reso 2022-059 G.C. §65104 50 or more units 18,377.00 19,052.00 CPI Reso 2022-059 G.C. §65104 Mobile Home Park 12,252.00 12,702.00 CPI Reso 2022-059 G.C. §65104 Miscellaneous 1,795.00 1,861.00 Plus $500 per additional location CPI Reso 2022-059 G.C. §65104 Commercial / Industrial New Construction
1 acre or less 7,351.00 7,621.00 CPI Reso 2022-059 G.C. §65104

1.1 to 5 acres 12,252.00 12,702.00 CPI Reso 2022-059 G.C. §65104

5.1 to 10 acres 15,926.00 16,511.00 CPI Reso 2022-059 G.C. §65104 Over 10 acres 19,602.00 20,322.00 CPI Reso 2022-059 G.C. §65104 Amendment 2,450.00 2,540.00 CPI Reso 2022-059 G.C. §65104 Amendment - Minor by Director 214.00 222.00 CPI Reso 2023-059 G.C. §65104 Extension 1,226.00 1,271.00 CPI Reso 2022-059 G.C. §65104 Site Development Permit - Director 3,675.00 3,810.00 CPI Reso 2022-059 G.C. §65104 Site Development Permit - Director Amendment 2,450.00 2,540.00 CPI Reso 2022-059 G.C. §65104 Temporary Use Permit 1,099.00 1,139.00 Plus $250 per additional location CPI Reso 2022-059 G.C. §65104 Final Plan Review 2,450.00 2,540.00 CPI Reso 2022-059 G.C. §65104 Short Term Rental - Vacation Rental 1,226.00 1,271.00 CPI Reso 2022-059 Short Term Rental - Hosted Homestay n/a 226.00 CPI
Tree Permit 62.00 64.00 Per Tree CPI Reso 2022-059 G.C. §65104 Administrative Sign Permits:

Temporary Promotional Advertising 470.00 487.00 CPI Reso 2022-059 G.C. §65104 Temporary Banner Permit 30.00 31.00 CPI Reso 2022-059 G.C. §65104 Permanent Advertising Sign 873.00 905.00 CPI Reso 2022-059 G.C. §65104 Murals n/a 50.00 CPI
General Plan Amendments / Specific Plans: All G.C. §65104 and §65456(b)
1 acre or less 12,252.00 12,702.00 CPI Reso 2022-059

1.1 to 10 acres 14,701.00 15,241.00 CPI Reso 2022-059

10.1 to 100 acres 18,377.00 19,052.00 CPI Reso 2022-059 Over 100 acres 24,503.00 25,403.00 CPI Reso 2022-059
Deposit Deposit Actual
General Plan Amendment (Text) 4,050.00 4,199.00 Cost + 100% Overhead CPI Reso 2022-059 G.C. §65104 Specific Plan Amendment (Text) 4,050.00 4,199.00 Cost + 100% Overhead CPI Reso 2023-059 G.C. §65104 Rezoning:

Planned Development Overlay District only 4,288.00 4,445.00 CPI Reso 2022-059 G.C. §65104 1 acre or less 6,739.00 6,987.00 CPI Reso 2022-059 G.C. §65104

1.1 to 10 acres 10,414.00 10,796.00 CPI Reso 2022-059 G.C. §65104

10.1 to 100 acres 18,377.00 19,052.00 CPI Reso 2022-059 G.C. §65104 Over 100 acres 24,503.00 25,403.00 CPI Reso 2022-059 G.C. §65104

CITY OF REDDING

SCHEDULE OF FEES AND SERVICE CHARGES
Fiscal Year 2024-25
2023-24 2024-25 Last Changed
Type of Fee or Adopted Proposed Additional Information Inflation Resolution or Authority Service Charge Fee Fee Indicator Ordinance
DEVELOPMENT SERVICES DEPARTMENT - PLANNING DIVISION - Continued Permit Processing Fees - (Continued)
Variance:

Zoning Exception 1,226.00 1,271.00 CPI Reso 2022-059 G.C. §65104 Zoning Exception Amendment 1,471.00 1,525.00 CPI Reso 2022-059 G.C. §65104 Major Variance 7,779.00 8,065.00 CPI Reso 2022-059 G.C. §65104 Variance Amendment 4,960.00 5,142.00 CPI Reso 2022-059 G.C. §65104 Recreational Vehicle Parking Exception 612.00 634.00 CPI Reso 2022-059 Recreational Vehicle Parking Exception Renewal 307.00 318.00 CPI Reso 2022-059 Development Agreement Application 7,981.00 8,274.00 CPI Reso 2022-059 G.C. §65865(d) Deposit Deposit Actual
Ordinance Amendment (Text) 4,050.00 4,199.00 Cost + 100% Overhead CPI Reso 2022-059 G.C. §65104 Surface Mining / Reclamation Plans 6,556.00 6,797.00 CPI Reso 2022-059 R.M.C.18.63.050 Annual Surface Mining Inspection Administrative Fee 1,082.00 1,122.00 CPI Reso 2022-059 R.M.C.18.63.050 Environmental Impact Report Processing: Deposit Deposit Actual All Pub. Resources
Code §21089(a)

0.1 to 5 acres 5,830.00 6,044.00 Cost + 100% Overhead CPI Reso 2022-059

5.1 to 10 acres 7,071.00 7,331.00 Cost + 100% Overhead CPI Reso 2022-059

10.1 to 20 acres 9,062.00 9,395.00 Cost + 100% Overhead CPI Reso 2022-059

20.1 to 40 acres 14,998.00 15,549.00 Cost + 100% Overhead CPI Reso 2022-059

40.1 to 100 acres 19,904.00 20,635.00 Cost + 100% Overhead CPI Reso 2022-059 For each 25 acres or fraction thereof in excess of 100
acres
2,448.00 2,361.00 Cost + 100% Overhead CPI Reso 2022-059 Environmental Assessment and Negative Declarations / De Minimis
20 % of total application fee Reso. 2006-90 Pub. Resources Code §21089(a)
Deposit Deposit Actual
CEQA Mitigation Monitoring - Deposit 674.00 699.00 Cost + 100% Overhead CPI Reso 2022-059 Pre-Application Reivew / Downtown Specific Plan Area 464.00 481.00 CPI Reso 2022-059 G.C. §65104 Deposit Deposit Actual
Pre-application Review Fee / Traffic or Special Study Review 20 % of total application fee
20 % of total
application fee
Cost + 100% Overhead Reso. 2006-90
Appeals:

Applicant 1,226.00 1,271.00 CPI Reso 2022-059 G.C. §65104 Administrative Permit (appeal by applicant) to Bar 1,226.00 1,271.00 CPI Reso 2022-059 G.C. §65104 Land Use History/Toxic Hazard Review/Qualified Historic Property Designation 437.00 422.00 Plus Time and Materials CPI Reso 2022-059 Proposition 4 Street Renaming Request
0 - 1000 feet of street 1,539.00 1,596.00 CPI Reso 2022-059 Proposition 4 Over 1000 feet of street 1,816.00 1,883.00 CPI Reso 2022-059 Proposition 4 Floodplain Determination/Zoning Confirm Letter/ABC Public Necessity Determin. 216.00 208.00 CPI Reso 2022-059
Elevation Certificate 191.00 198.00 CPI Reso 2022-059
Certificate of Compliance Letter 1,838.00 1,906.00 CPI Reso 2022-059 LOMA / LOMR Processing
Letter of Map Amendment (LOMA) 400.00 415.00 CPI Reso 2022-059 Letter of Map Revision (LOMR) 690.00 715.00 Cost + 100% Overhead CPI Reso 2022-059 Application Fees
Residential Cannabis Cultivation (Recreational) 122.00 126.00 CPI Reso 2022-059 R.M.C. 6.12 Residential Cannabis Cultivation (Medical) - Reso. 2018-036 R.M.C. 6.12 Cannabis Retail 7,351.00 7,621.00 CPI Reso 2022-059 R.M.C. 6.12 Commercial Cannabis Cultivation 6,126.00 6,351.00 CPI Reso 2022-059 R.M.C. 6.12 Cannabis Manufacturing 6,126.00 6,351.00 CPI Reso 2022-059 R.M.C. 6.12 Cannabis Distribution 6,126.00 6,351.00 CPI Reso 2022-059 R.M.C. 6.12 Cannabis Processing 6,126.00 6,351.00 CPI Reso 2022-059 R.M.C. 6.12 Cannabis Testing 6,126.00 6,351.00 CPI Reso 2022-059 R.M.C. 6.12 Cannabis Storage 6,126.00 6,351.00 CPI Reso 2022-059 R.M.C. 6.12 Cannabis Microbusiness 6,126.00 6,351.00 CPI Reso 2022-059 R.M.C. 6.12 All Cannabis Businesses - Annual Renewal 3,124.00 3,239.00 CPI Reso 2022-059 R.M.C. 6.12 Residential Cannabis Cultivation (Recreational) - Annual Renewal 24.00 25.00 CPI Reso 2022-059 R.M.C. 6.12 Residential Cannabis Cultivation (Medical) - Annual Renewal - - Medical Marijuana State ID Card Required - Reso. 2018-036 R.M.C. 6.12 Commercial change modification of premises 9,189.00 9,526.00 CPI Reso 2022-059 Annual License Fees
All Cannabis Businesses 34,183.00 35,438.00 CPI Reso 2022-059 R.M.C. 6.12 Cannabis Microbusiness 73,511.00 76,211.00 CPI Reso 2022-059 R.M.C. 6.12

INFORMATION TECHNOLOGY DEPARTMENT- GIS DIVISION
Maps
Color Plots

8.5 x 11 6.00 6.00 Reso. 2006-90 Proposition 4
11 X 17 12.00 12.00 Reso. 2006-90
18 x 24 35.00 36.00 CPI Reso. 2020-082 Proposition 4
24 x 36 42.00 44.00 CPI Reso. 2020-082 Proposition 4
36 x 48 and Larger 52.00 54.00 CPI Reso. 2020-082 Proposition 4 Maps / GIS Data in Electronic Format 89.00 92.00 Per Megabyte (MB) $92 minimum charge CPI Reso. 2020-082 Proposition 4 Additional copies of Color Plots

8.5 x 11 4.00 4.00 Reso. 2006-90 Proposition 4
11 X 17 6.00 6.00 Reso. 2006-90
18 x 24 and Larger 26.00 27.00 CPI Reso. 2020-082 Proposition 4 Information Technology Department - continued
Custom Mapping or GIS Analysis 103.00 107.00 Per hour CPI Reso. 2020-082 Fees for documents, data reports, specialty mapping and GIS services not specified above shall be based on cost and established by the GIS Manager.

CITY OF REDDING

SCHEDULE OF FEES AND SERVICE CHARGES
Fiscal Year 2024-25
2023-24 2024-25 Last Changed
Type of Fee or Adopted Proposed Additional Information Inflation Resolution or Authority Service Charge Fee Fee Indicator Ordinance

PUBLIC WORKS DEPARTMENT - SOLID WASTE TRANSFER / RECYCLING FACILITY Fees for Loads Without Covers: Effective July 1, 2004, the fee for a load without a cover in an open trailer or open truck or pickup bed shall be twice the posted rate for a load with a cover. The customer shall pay this fee prior to disposal.

Reso. 2008-97
Fees for Tarps in Lieu of Twice the Rate for Uncovered Loads: In lieu of paying twice the rate, the customer may purchase a tarp at the Transfer Station in a size sufficient to cover the load. The City shall refuse service to customers who do not pay the fee or purchase a tarp for a load without a cover at the Transfer Station or other City disposal sites after July 1, 2004.

The cost of the tarp shall be the Solid
Waste Utility's cost to purchase the tarp,
plus a handling charge.

Reso. 2008-97
Green Waste (no concrete/dirt/rocks/asphalt)
Per Ton Rate 27.75 32.00 Reso. 2020-017 R.M.C.9.28.110
Pickup
Minimum (4-30 gal cans/bags, up to level pick up bed 12.25 14.00 Reso. 2020-017 R.M.C.9.28.110 Above Pickup Bed 14.00 16.00 Reso. 2020-017 R.M.C.9.28.110 Above Pickup Cab 15.25 17.50 Reso. 2020-017 R.M.C.9.28.110 Bag or Waste Can - 33 gallon (Maximum of 3) 3.50 4.00 Reso. 2020-017 R.M.C.9.28.110 Household Waste
Per Ton Rate - under 2 tons or <5 cubic yards 90.25 103.75 Reso. 2020-017 R.M.C.9.28.110 2 tons or more or > 5 cubic yards 92.25 106.00 Reso. 2020-017 R.M.C.9.28.110 Pickup
Minimum (4 - 33 gal cans/bags, up to level pickup bed 25.00 28.75 Reso. 2020-017 R.M.C.9.28.110 Above Pickup Bed 27.25 31.25 Reso. 2020-017 R.M.C.9.28.110 Above Pickup Cab 30.50 35.00 Reso. 2020-017 R.M.C.9.28.110 Bag or Waste Can - 33 gallon (maximum of 3) 3.50 4.00 Reso. 2020-017 R.M.C.9.28.110 Construction Waste
Clean wood (wood without paint or other
treatment) will be charged at same rate as
self-haul green waste. MO 2011-108 R.M.C.9.28.110
Car Tire (no wheel / rim) 2.75 2.75 Reso. 2015-071 R.M.C.9.28.110 Car Tire with Rim 4.75 4.75 Reso. 2015-071 R.M.C.9.28.110 Truck Tire (no wheel / rim) (46" diameter x 12" wide) 8.25 8.25 Reso. 2015-071 R.M.C.9.28.110 Commercial Copier / Printer 34.50 34.50 Reso. 2016-071
Appliance with motor or compressor Market price Market price Market price each month Reso. 2008-97 R.M.C.9.28.110 Other Large Appliance with motor Market price Market price Market price each month Reso. 2008-97 R.M.C.9.28.110 Small Appliance without motor Market price Market price Market price each month Reso. 2008-97 R.M.C.9.28.110 Fluid removal 6.25 6.25 Reso. 2017-054
Microwave 10.50 10.50 Reso 2023-059
Couch/Large chair/Table (hard to handle items) 8.25 8.25 Reso. 2015-071 R.M.C.9.28.110 Mattress/Box Spring 8.25 8.25 Reso. 2015-071 R.M.C.9.28.110 Motor Removal 6.25 6.25 Reso. 2015-071 R.M.C.9.28.110
Refrigerant removal 6.25 6.25 Reso. 2015-071 R.M.C.9.28.110 Mercury Switch Processing 13.00 13.00 Reso. 2015-071 R.M.C.9.28.110 Latex paint .50 / pound * .50 / pound * Reso. 2012-74 R.M.C.9.28.110 Flammable liquids, solvents .50 / pound .50 / pound Reso. 2012-74 R.M.C.9.28.110 Oil based paint, tar, adhesives, stains, petroleum .50 / pound * .50 / pound * Reso. 2012-74 R.M.C.9.28.110 Poison solids 1.75 / pound 1.75 / pound Reso. 2012-74 R.M.C.9.28.110 Halogenated oil 5.00 / gallon 5.00 / gallon Reso. 2012-74 R.M.C.9.28.110 Antifreeze No charge * No charge * Reso. 2012-74 R.M.C.9.28.110 Oil filters, used motor oil No charge * No charge * Reso. 2012-74 R.M.C.9.28.110 Aerosol cans 1.00 / each 1.50 / each Reso. 2012-74 R.M.C.9.28.110 Propane cylinders - 16 oz only 3.00/each 3.00/each Reso 2023-059 R.M.C.9.28.110 PCB ballasts 1.25 each 1.25 each Reso. 2012-74 R.M.C.9.28.110 Non-PCB ballasts No charge * No charge * Reso. 2012-74 R.M.C.9.28.110 HID lamps 2.50/each 3.50/each Reso 2023-059 R.M.C.9.28.110 Alkaline batteries 1.25 / pound 1.25 / pound Reso. 2012-74 R.M.C.9.28.110 Fluorescent light tubes .15 / foot .20/ foot Reso. 2012-74 R.M.C.9.28.110 Compact fluorescent bulbs .50 / each .50 / each Reso. 2012-74 R.M.C.9.28.110 Hazardous Waste and Other materials not listed that may be included in diversion and recycling programs
TBD based on material
type and
recycling/disposal
processing costs
TBD based on material
type and
recycling/disposal
processing costs
Processing/paperwork fee 25.00 / visit 25.00 / visit
*No charge will continue as long as the City's vendor
continues to not charge the City.

A special handling fee shall be charged by the Solid Waste Utility when market conditions result in a loss on recycling scrap metals on the following items: oven; stove; refrigerator; freezer; washer; dishwasher; water heater; dryer; window-mount HVAC unit; equivalently sized machines or equipment.

The Solid Waste Utility shall review the
City's cost to dispose of scrap metals
monthly and shall adjust the fees in order
to offset the difference between the City's
cost and what it receives from the sales of
scrap metals. Fees will be based on the
fee schedule below if the City is paying to
recycle scrap metals.

Reso. 2008-97
Large Scrap Metal Loads: Large loads of scrap metals shall be charged a special handling fee as follows:
0 - 200 pounds 5.50 5.50 Reso. 2017-054
>200 - 400 pounds 8.50 8.50 Reso. 2017-054
>400 - 600 pounds 11.75 11.75 Reso. 2017-054
>600 - 800 pounds 14.75 14.75 Reso. 2017-054
Retail: The Solid Waste Utility may sell compost produced for not less than the average retail price of three local retail outlets that sell equivalent compost. Each May, the Solid Waste Utility shall conduct a survey to establish prices that are supported by the market conditions but also allows
reasonable cost recovery and minimizes the volume of green waste buried at the landfill. In accordance with CalRecycle mandates, the Solid Waste Utility may hold reduced costs sales and/or giveaways of compost and blends of green waste materials to meet diversion goals.

The City may provide a discount of up to
15% for purchases of five (5) or more cubic
yards.

Reso. 2009-110
Wholesale 80% of retail price for retail businesses Reso. 2008-97 Screened First Grindings Same formula as for Compost Reso. 2021-076 First Grindings Chips Same formula as for Compost Reso. 2008-97 First Grindings Green Waste Same formula as for Compost Reso. 2008-97

CITY OF REDDING

SCHEDULE OF FEES AND SERVICE CHARGES
Fiscal Year 2024-25
2023-24 2024-25 Last Changed
Type of Fee or Adopted Proposed Additional Information Inflation Resolution or Authority Service Charge Fee Fee Indicator Ordinance
SUPPORT SERVICES DEPARTMENT - SOLID WASTE TRANSFER / RECYCLING FACILITY - Continued Delivery Costs: If the buyer of compost, mulch or wood chips does not provide transportation, the Solid Waste Utility may truck compost, mulch or wood chips at the actual cost plus 10% to any location within the City or within five (5) miles of the Solid Waste Transfer/Recycling Facility, whichever is further. The minimum load the City shall truck shall be five (5) tons or ten (10) cubic yards. If a driver or vehicle is not available, the Utility may decline to provide this service.

MO 2011-108
Residential Special Collection Program: Customers who
request special, curbside collections of large, bulky items that do not fit in a wheeled waste cart shall pay a fee equal to the rate for disposal at the transfer station plus additional labor and equipment costs. If the item is not subject to a disposal fee, a handling fee equal to the Hard-to-handle fee at the transfer station shall apply.

The Solid Waste Utility shall adjust the
fees for the Residential Special Collection
Program for Hard-to-handle Items on an
annual basis, after adoption of the City's
budget, to reflect current costs. Maximum
of six (6) items in one (1) trip.

MO 2011-108
Non-Curbside Collection Surcharge: (Wheeled Waste Carts) Rate / Month 4.00 4.50 Reso. 2015-071
Replacement Fee * The City reserves the right to charge the customer for the replacement cost of a lost,
stolen, damaged, or destroyed wheeled
waste cart, metal container, or drop
box(es). MO 2011-108
Emergency/Overtime Fee * Customers requesting emergency service requiring overtime shall pay an overtime
fee that shall include the overtime rate for
the employee and equipment costs. This
fee is in addition to the regular fee for the
metal container, drop-boxes, or
compactors.

MO 2011-108
Prohibited Items Fee* 42.00 42.00
Customers shall pay a prohibited items fee
for each prohibited item that is located in a
cart, container, drop-box, or compactor.

This fee is in addition to the regular fee for
the metal container, drop-boxes, or
compactors. Reso 2009-106 Reso 2023-059
* All solid waste charges are subject to a 1.36% Landfill monitoring fee.

ECONOMIC DEVELOPMENT DEPARTMENT - AIRPORTS:

Aircraft Storage Rentals - Benton Field:

Closed Hangar 1 - 20 193.00 200.00 Per Month CPI Reso. 2020-082 R.M.C.3.04.020 Closed Hangar 21 - 30 210.00 218.00 Per Month CPI Reso. 2020-082 R.M.C.3.04.020 Closed Hangar 31 - 40 282.00 292.00 Per Month CPI Reso. 2020-082 R.M.C.3.04.020 Closed Hangar 41 - 50 350.00 363.00 Per Month CPI Reso. 2020-082 R.M.C.3.04.020 Open Hangar 137.00 142.00 Per Month CPI Reso. 2020-082 R.M.C.3.04.020 Sun Shade Hangar 137.00 142.00 Per Month CPI Reso. 2020-082 R.M.C.3.04.020 Closed Hangar 1 - 20 210.00 218.00 Per Month CPI Reso. 2020-082 R.M.C.3.04.020 Closed Hangar 21 - 29 and 31 - 40 227.00 235.00 Per Month CPI Reso. 2020-082 R.M.C.3.04.020 Closed Hangar 30 w/ Office 282.00 292.00 Per Month CPI Reso. 2020-082 R.M.C.3.04.020 Closed Hangar 41 - 70 246.00 255.00 Per Month CPI Reso. 2020-082 R.M.C.3.04.020 Closed Hangar 71 - 80 282.00 292.00 Per Month CPI Reso. 2020-082 R.M.C.3.04.020 Closed Hangar 81 - 88 334.00 346.00 Per Month CPI Reso. 2020-082 R.M.C.3.04.020 Closed Hangar 90 - 99 400.00 415.00 Per Month CPI Reso. 2020-082 R.M.C.3.04.020 Aircraft Storage Rentals - Regional Airport: (Continued) Executive Hangar - Commercial Use Lease Lease Reso. 2020-082 Executive Hangar 911.00 944.00 Per Month CPI Reso. 2020-082 R.M.C.3.04.020 Port-A-Port 350.00 363.00 Per Month CPI Reso. 2020-082 R.M.C.3.04.020 Twin Engine 530.00 549.00 Per Month CPI Reso. 2020-082 R.M.C.3.04.020 Jet Pod - Hangar 89 1,422.00 1,474.00 Per Month CPI Reso. 2020-082 R.M.C.3.04.020 Miscellaneous Fees Benton Field and Redding Regional Airport Aircraft Tie-Down (single) 49.00 51.00 Per Month CPI Reso. 2020-082 R.M.C.3.04.020 Aircraft Tie-Down (twin & helicopter) 90.00 93.00 Per Month CPI Reso. 2020-082 R.M.C.3.04.020 Aircraft Tie-down (Commercial Use) 134.00 139.00 Per Month CPI Reso. 2020-082 R.M.C.3.04.020 Aircraft Tie-down (Twin - Commercial Use) 171.00 177.00 Per Month CPI Reso 2023-059 R.M.C.3.04.020 Transient Tie-Down
Single 5.20 6.00 Per Night CPI Reso. 2006-90 R.M.C.3.04.020 Twin 6.30 7.00 Per Night CPI Reso. 2006-90 R.M.C.3.04.020 Small Business Jet 21.00 22.00 Per Night CPI Reso. 2006-90 R.M.C.3.04.020 Helicopter Reso. 2006-90 R.M.C.3.04.020
Light (<3,500 lbs.) 4.00 6.00 Per Night CPI Reso 2023-059 R.M.C.3.04.020 Intermediate (3,500 to 7,000 lbs.) 6.00 9.00 Per Night CPI Reso 2023-059 R.M.C.3.04.020 Medium (7,000 to 12,500 lbs.) 8.00 12.00 Per Night CPI Reso 2023-059 R.M.C.3.04.020 Heavies (12,500 lbs >) 10.00 15.00 Per Night CPI Reso 2023-059 R.M.C.3.04.020 Aircraft Parking - Violation Penalty 50.00 50.00 Per Day Reso. 2007-175 R.M.C.3.04.020 Hangar Office - Single 38.00 39.00 Per Month CPI Reso. 2020-082 R.M.C.3.04.020 Hangar Office - Twin 66.00 68.00 Per Month CPI Reso. 2020-082 R.M.C.3.04.020 Electric Outlet Fee 7.00 7.00 Per Outlet Per Day Reso. 2020-082 R.M.C.3.04.020 Large Aircraft Overnight Fee greater than 2,500 sq.ft 42.00 44.00 Per Night CPI Reso. 2020-082 R.M.C.3.04.020 Non-Aeronautical Use of Hangars - Premium 2X Aeronautical Rental Rate Reso. 2020-082 R.M.C.3.04.020 Hangar Office - Commercial Use Lease Lease Reso. 2020-082 Heating or Cooling Equipment Installation Surcharge 18.00 19.00 Per Month CPI Reso. 2020-082 Delinquency Penalty - Rentals 50.00 50.00 Per Occurrence Per Day Reso. 2007-175 R.M.C.3.04.020 Fuel Flowage Fee 0.10 0.10 Per Gallon Reso. 2006-90 R.M.C. 3.04.020 Ground Rental Rate - Benton Field & Regional Airport
Benton Field:

Non-Commercial 0.042 0.042 Per square foot per month Reso. 2020-082 Commercial 0.034 0.034 Per square foot per month Reso. 2020-082 Regional Airport:

Non-Commercial 0.042 0.042 Per square foot per month Reso. 2020-082 Commercial 0.037 0.037 Per square foot per month Reso. 2020-082

CITY OF REDDING

SCHEDULE OF FEES AND SERVICE CHARGES
Fiscal Year 2024-25
2023-24 2024-25 Last Changed
Type of Fee or Adopted Proposed Additional Information Inflation Resolution or Authority Service Charge Fee Fee Indicator Ordinance
ECONOMIC DEVELOPMENT DEPARTMENT - AIRPORTS - Continued
Landing Fees (>12,5000 lbs gross weight):

Aircraft providing regularly scheduled passenger or freight services (regardless of weight) 1.50 1.50
Per 1,000 lbs. certified gross landing
weight Reso. 2020-082 R.M.C.3.04.030
Landing Fees:

Non-scheduled passenger or freight aircraft over 60,000 lbs gross weight 1.75 1.75
Per 1,000 lbs. certified gross landing
weight Reso. 2020-082 R.M.C. 3.04.030
Landing Fees:

Aircraft operating from Redding Regional Airport in performance of special contracts for fighting fire or otherwise with federal, state, or county governments:

1.50 1.50 Per 1,000 lbs. certified gross landing
weight Reso. 2015-071
R.M.C.3.04.030
Enplaning Passenger Charge 4.50 4.50 Per Passenger Reso. 2006-90 P.L.101-508Title IX Small Package Delivery Vehicle User Fee 45.00 45.00 Per vehicle per month Reso. 2009-110 Paid Parking:
0 - 4 hours (Autos only - No Oversized Vehicles) No Charge No Charge Reso. 2015-071 Daily Parking Rate (compact, mid-size, and full size cars, light & medium trucks) 10.00 10.00 Reso. 2015-071
Daily Parking Rate for Vehicles Parked in Short-Term
Parking over Four Hours 20.00 20.00 Reso. 2015-071
Weekly Rate 60.00 60.00 Reso. 2015-071
Oversized Vehicle - Daily Rate
Oversized Vehicle, 21 ft+ length 13.00 13.00 Reso. 2020-082 Tractor + Trailer 26.00 26.00 Reso. 2020-082
Tractor (No Trailer) 13.00 13.00 Reso. 2020-082
Trailer (No Tractor or Vehicle) 13.00 13.00 Reso. 2020-082 Power Hook Up 7.00 7.00 Reso. 2020-082
Oversized Vehicle - Weekly Rate
Oversized Vehicle, 21 ft+ length 78.00 78.00 Reso. 2020-082 Tractor + Trailer 156.00 156.00 Reso. 2020-082
Tractor (No Trailer) 78.00 78.00 Reso. 2020-082
Trailer (No Tractor or Vehicle) 78.00 78.00 Reso. 2020-082 Power Hook Up 42.00 42.00 Reso. 2020-082
Long -Term Parking (Auto only) - Special Circumstances 120.00 120.00 Annual Reso. 2006-90 Late Payment Processing Fee 15.00 or 3% 15.00 or 3% Whichever is greater Reso. 2020-082 SIDA- Badge Fee 100.00 100.00 Per Person MO 2011-108
Title 49 Code of
Fed. Regulation
Part 1542
SIDA Renewal 20.00 20.00 Annual / Per Person / Per Year Reso. 2009-110 CHRC Vetting - Process Fee 35.00 35.00 Biennial / Per Person Reso. 2015-071 ECONOMIC DEVELOPMENT DEPARTMENT - AIRPORTS (Continued)
Airport Operations Area Badge Fee 20.00 20.00 Annual / Per Person / Per Year Reso. 2007-175 Lost or Damaged / SIDA or AOA Badge Replacement Fee 25.00 25.00 Per Occurrence Reso. 2009-110 Air Stairs 50.00 50.00 Per Use Reso. 2006-90
ADA Jet Aircraft Passenger Ramp 100.00 100.00 Per Use Reso. 2006-90 ADA Commuter Aircraft Passenger Ramp 50.00 50.00 Per Use Reso. 2006-90 Commercial Mobile Vendor User Fee 10.00 10.00 Per Month July 21, 2009
CC Item 9.11.(f)
Lost & Found Returns (shipping) Actual cost Actual cost Reso 2023-059

HOUSING AND COMMUNITY DEVELOPMENT
Photocopies 0.25 0.25 Per Copy Reso. 2016-071
Copies on USB flash drive 6.50 6.50 per flash drive Reso 2023-059 Substitution and Reconveyance Fee (Auto-adjusted to Shasta County Fee Schedule) 39.50 39.50 Per Reconveyance Reso. 2016-071 Subordination Processing Fee 100.00 100.00 Reso. 2016-071

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Accept update regarding the Emergency Repair and Replacement of Substandard Sewer Pipe and Failing Asphalt Concrete Pavement on Placer Street Project and, in accordance with Public Contract Code Section 22050(c)(1), make a determination by a four-fifths vote that there is a need to continue the emergency work.

Fiscal Impact
Project costs will be funded by the Wastewater, Water and Streets Divisions. The updated estimated total Placer Street Project (Project) cost of the repairs is $2,470,000.

Alternative Action
The City Council (Council) may choose not to accept the project status report and provide further direction to staff.

Background/Analysis
On May 7, 2024, Council adopted an emergency resolution for the project and authorized the negotiation of an emergency public works contract. Staff has sent the construction contract to the contractor for execution and the contractor is submitting insurance and bond information for review and approval. Staff anticipates execution of contract by all parties by June 14, 2024, with an anticipated construction start date of June 17, 2024, and will continue to update Council as the project progresses.

The project proposes to replace substandard sewer pipe, associated infrastructure, failing asphalt concrete and other miscellaneous public health and safety work, on Placer Street and within the Magnolia Area Sewer Improvement Phase I project limits.

MEETING DATE: June 18, 2024
ITEM NO. 4.11(a)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(a)--Update Regarding Emergency Repair and Replacement of Substandard Sewer Pipe and Failing Asphalt Concrete Pavement on Placer Street Michael Webb, Public Works
Director
Packet Pg. 735
Report to Redding City Council June 7, 2024
Re: 4.11(a)--Update of Emergency Repair and Replacement of Substandard Sewer Pipe and Failing Asphalt Page 2
Environmental Review
This action is not a project as defined by the California Environmental Quality Act (CEQA) and no further action is required. On May 7, 2024, the Council determined that the Emergency Repair and Replacement of Substandard Sewer Pipe and Failing Asphalt Concrete Pavement on Placer Street Project is categorically exempt from environmental review under the CEQA Guidelines, per Section 15269(b)-Emergency Projects.

Council Priority/City Manager Goals
• Public Safety – “Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding.” Attachments
Previous Staff Report
Packet Pg. 736

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following actions relative to the Emergency Repair and Replacement of Substandard Sewer Pipe and Failing Asphalt Concrete Pavement on Placer Street Project (Project):
(1) Adopt Resolution, by not less than four-fifths affirmative vote, authorizing the City Manager to negotiate and award an emergency public works contract for the Project in an amount not to exceed $2,000,000;
(3) Authorize the City Manager, or designee, to approve construction contingency amounts up to a total of $300,000;
(4) Authorize the City Manager, or designee, to approve construction management and inspection amounts up to a total of $175,000; and
(5) Find that the Project is exempt from review under the California Environmental Quality Act Guidelines, pursuant to Section 15269(b) – Emergency Projects.

Fiscal Impact
The estimated Emergency Repair and Replacement of Substandard Sewer Pipe and Failing Asphalt Concrete Pavement on Placer Street Project (Project) total cost is $2,475,000. These costs include construction, construction contingency and staff time for construction management and inspections. The project will be funded with remaining Magnolia Area Sewer Improvements Phase 1 funds. Including withheld retention, liquidated damages and uncompleted work items which is approximately $2,160,000. Supplemental funding of $315,000 will come from the Wastewater, Water and Streets Division’s Fiscal Year 2023-24 budgets which have sufficient funds appropriated.

MEETING DATE: May 7, 2024
ITEM NO. 9.11(f)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 9.11(f)--Emergency Construction Contract to Repair and Replace Substandard Sewer Pipe and Failing Asphalt Concrete Pavement on Placer Street Michael Webb, Public Works
Director

APPROVED
Packet Pg. 737 Attachment: Previous Staff Report (4.11(a)--Update of Emergency Repair and Replacement of Substandard Sewer Pipe and Failing Asphalt) Report to Redding City Council May 2, 2024
Re: 9.11(f)--Emergency Repair and Replace Substandard Sewer Pipe and Failing Pavement on Placer St. Page 2
Alternative Action
The City Council (Council) may choose to not authorize the award of an emergency contract, and instead have staff prepare plans and specifications to award a contract to the low bidder in accordance with state and local contracting procedures. Or, Council could provide alterative direction to staff.

Background/Analysis
On April 1, 2024, Council voted to enter into a Contract Amendment, Settlement Agreement and Release with the contractor for the Magnolia Area Sewer Improvements Phase 1 project. This settlement agreement was partially due to the contractor’s refusal to make required repairs to substandard work done on the project. This substandard work has the potential to create public health and safety issues.

Staff has considered repackaging the project plans and specifications for bidding; however, this process would likely require a minimum of six months in order to obtain an executed contract and ultimately provide a contractor with a notice to proceed. This timeline is unacceptable given the condition of the installed sewer infrastructure and would jeopardize being able to complete all the repair work, including re-paving Placer Street, prior to the onset of winter. In addition, current Magnolia Area Sewer Improvement Phase 1 project site conditions present potential impacts to public health, property and safety. Therefore, staff proposes an emergency contract to replace the substandard sewer pipe and associated infrastructure, failing asphalt concrete and minor associated public health and safety work on Placer Street and within Magnolia Area Sewer Improvements Phase 1 project limits. Staff estimates the work will be complete within four months of commencement of construction activities.

It is noted that the Public Contract Code (PCC) (Section 20168) provides that the local government’s legislative body may pass a resolution by a four-fifths vote of its members declaring that the public interest and necessity demand the immediate expenditure of public money to safeguard life, health and property. Further, the PCC (Section 22050) provides that “in case of emergency, a public agency, pursuant to a four-fifths vote of its governing body, may repair or replace a public facility, take any directly related and immediate action required by that emergency, and procure the necessary equipment, services, and supplies for those purposes without giving notice for bids to let contracts.”
It is in the public’s interest and necessity to repair the sewer system, pave Placer Street and repair or replace other associated minor items of work immediately to ensure protection of the public’s health, safety and personal property occurs.

The Resolution has been approved as to form by the City Attorney.

Environmental Review
Staff has determined that the project is exempt from review under the California Environmental Quality Act Guidelines, pursuant to Section 15269(b) – Emergency Projects. Section 15269(b) includes emergency repairs to publicly and privately-owned service facilities necessary to maintain service essential to the public health, safety, or welfare. The emergency repair and replacement will occur in areas of previous disturbance, and the repairs are necessary to maintain service essential to public health.

APPROVED
Packet Pg. 738 Attachment: Previous Staff Report (4.11(a)--Update of Emergency Repair and Replacement of Substandard Sewer Pipe and Failing Asphalt) Report to Redding City Council May 2, 2024
Re: 9.11(f)--Emergency Repair and Replace Substandard Sewer Pipe and Failing Pavement on Placer St. Page 3
Council Priority/City Manager Goals
• Public Safety – “Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding.” Attachments
^Resolution
^Location Map
^Notice of Exemption

APPROVED
Packet Pg. 739 Attachment: Previous Staff Report (4.11(a)--Update of Emergency Repair and Replacement of Substandard Sewer Pipe and Failing Asphalt) RESOLUTION NO. 2024-____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING TO

AUTHORIZE THE CITY MANAGER TO AWARD AN EMERGENCY
CONSTRUCTION CONTRACT TO REPAIR AND REPLACE SUBSTANDARD SEWER PIPE AND FAILING ASHPHALT CONCRETE

PAVEMENT ON PLACER STREET
WHEREAS, Public Contract Code section 22050 and Redding Municipal Code 4.22.120(A) provide that, in the case of emergency, a public agency may repair or replace a public facility, take any directly related and immediate action required by that emergency, and procure the necessary equipment, services, and supplies for those purposes without giving notice for bids to let contracts; and WHEREAS, on April 1, 2024, Council voted unanimously to enter into a Contract Amendment, Settlement Agreement and Release regarding the Magnolia Area Sewer Improvements – Phase I project; and WHEREAS, portions of the underground sewer improvements constructed as part of the Magnolia Area Sewer Improvements – Phase I project were not constructed in accordance with the contract documents; and
WHEREAS, proper sewer infrastructure is critical to public health; and WHEREAS, if not repaired immediately, the improperly installed sewer infrastructure has a high potential for failure during high-flow periods, winter, potentially ultimately causing significant disruptions in service, failures and damage to associated public and adjacent private infrastructure; and WHEREAS, Placer Street is a primary arterial with moderate traffic volumes and the asphalt concrete pavement is in a failing condition as a result of longitudinal and transverse sewer trench pavement patches within the roadway section presenting a public safety concern; and WHEREAS, a competitive solicitation for bids is anticipated to require six (6) months and would further delay the needed repairs to prevent sewer blockages, sink holes and further damage to the public and private infrastructure until 2025; and
WHEREAS, continued pavement failure and blockage of the sewer conveyance system would threaten the safety and property of roadway users and persons nearby; and WHEREAS, isolation of the impacted area so that the delay due to competitive bidding could be accommodated would not mitigate or eliminate the threat to persons and property; NOW, THEREFORE, BE IT RESOLVED THAT:

1. The City Council of the City of Redding finds that the recitals set forth above are true and correct and are hereby adopted as findings of fact.

2. The public interest and necessity require the immediate expenditure of public money to restore the sewer conveyance system to full capacity, protect the public health, safety and welfare, and prevent further damage to the roadway.

APPROVED
Packet Pg. 740 Attachment: Previous Staff Report (4.11(a)--Update of Emergency Repair and Replacement of Substandard Sewer Pipe and Failing Asphalt)

3. The City Council of the City of Redding therefore authorizes the City Manager to award an emergency construction contract to repair the sewer system and roadway along Placer Street.

4. The action authorized herein shall be reviewed by the City Council at all regular meetings of the Council until such time as the City Council determines that the emergency is abated.

I HEREBY CERTIFY that the foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Redding on the 7th day of May, 2024, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:
____________________________________
TENESSA AUDETTE, Mayor
ATTEST: FORM APPROVED:
_________________________________ _____________________________________ SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney

APPROVED
Packet Pg. 741 Attachment: Previous Staff Report (4.11(a)--Update of Emergency Repair and Replacement of Substandard Sewer Pipe and Failing Asphalt) CITY OF REDDING LOCATION MAP MAGNOLIA AREA SEWER IMPROVEMENTS - PHASE 1 EMERGENCY REPAIRS PUBLIC WORKS DEPARTMENT LOCATION PROJECT ORIGINAL REPAIR AREA EMERGENCY APPROVED Packet Pg. 742
Attachment: Previous Staff Report (4.11(a)--Update of Emergency Repair and Replacement of Substandard Sewer Pipe and Failing Asphalt) APPROVED Packet Pg. 743
Attachment: Previous Staff Report (4.11(a)--Update of Emergency Repair and Replacement of Substandard Sewer Pipe and Failing Asphalt)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Accept Bid Schedule No. 5281 (Job No. 4908), Electric Vehicle Charging Stations at the City of Redding Police Department and Redding Power Plant, awarded to Builder Solutions, Inc, as satisfactorily complete, with a final cost of $584,956.56 Fiscal Impact
The Electric Vehicle Charging Stations (EVCS) at the Redding Police Department and Redding Power Plant Project (Project) are funded by the Redding Electric Utility (REU). In April 2017, the City Council (Council) approved REU’s request to use Cap-and-Trade allowance proceeds to fund the utility’s Transportation Electrification Program (Program). As a subset of the program, funding for the EVCS Project was allocated in the adopted Budget Resolution No. 2017-033, and updated in the adopted Budget Resolution No. 2018-037.

On May 20, 2022, REU staff applied for grant funding through the California Electric Vehicle Infrastructure Project (CALeVIP) for the installation of electric vehicle charging stations that would be used for light-duty fleet and workplace charging. REU submitted a separate grant application for each project location as required. At this time, CALeVIP has awarded $20,818.60 for the Redding Power Plant portion of the project. The application for the Redding Police Department portion of the project is currently pending with CALeVIP. Once a final awarded amount is known, a staff report will be prepared requesting acceptance of the grant funding, which will offset a portion of the total costs associated with completing the project. The total project cost, including surveying, design, bidding, construction, field engineering, inspection, and contract administration, is $584,956.56.

Alternative Action
The City Council (Council) may choose not to accept the project as satisfactorily complete, and advise staff on how to proceed.

MEETING DATE: June 18, 2024
ITEM NO. 4.11(b)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(b)--Project Acceptance, Bid Schedule No. 5281, Job No. 4908, Electric Vehicle Charging Stations at Redding Police Department and Redding Power Plant Michael Webb, Public Works
Director
Packet Pg. 744
Report to Redding City Council June 10, 2024
Re: 4.11(b)--Project Acceptance, Bid Schedule No. 5281 EV Charging Stations Page 2 Background/Analysis
Builder Solutions, Inc. has completed all items of work on the EVCS at Redding Police Department and Redding Power Plants as of January 26, 2024, which was within the contract time frame. Subsequently, the Public Works Department filed a notice of completion with Shasta County. The project warranty period expires one year from the completion date.

At its meeting of June 7, 2022, the Council awarded a construction contract to Builder Solutions for $404,290.50 and approved a $41,000 construction contingency fund. Also authorized was $91,000 for contract administration and construction inspection fees and $60,000 for project development costs, and the City Manager was authorized to approve additional increases in either the construction management or construction contingency amounts up to a total of $50,000, for a total authorized amount of $646,290.50. Project development costs include engineering, environmental, and consultant services. During construction, there were six change orders in the amount of $29,666.06, leaving a balance of $11,333.94 in the contingency fund.

The final project cost was $584,956.56.

During construction, a Stop Payment Notice was filed on January 19, 2024, to withhold construction funds due to lack of payment to a supplier that supplied materials for the project.

On January 24, 2024, the City of Redding (City) withheld $44,401.40 from the construction contract. Note, the amount withheld was limited to the available construction funds remaining and represents approximately 37% of the amount required to be withheld per the contract documents and public contract code. There is potential, pending the outcome of the claim, that the City may need to provide additional funding. If additional funding is needed to resolve the claim, a staff report will be prepared requesting a corresponding budget augmentation. Currently, the contractor has not paid their supplier and the supplier has commenced an action against the City per Civil Code 9502 in order to enforce payment of their claim.

Cost Summary
Awarded Amounts Actual Cost
Project Development Costs $60,000 $60,000
Construction Contract +
Contingency $445,290.50
Construction Contract + Contract
Change Orders $433,956.56
Contract Administration &
Inspection $91,000 $91,000
Additional City Manager Authority $50,000 $0
Total $646,290.50 $584,956.56
The project included installation of six dual-port Level II ChargePoint EVCS at the Redding Police Department for a total of 12 electric vehicle (EV) enabled parking stalls, and two dualport Level II EVCS at the Redding Power Plant for a total of four EV enabled parking stalls. In addition, infrastructure will be installed at the Redding Police Department to allow for future expansion of EV charging with more Level II and DC Fast Chargers. The EV charging stations will be used for charging the City’s fleet vehicles, as well as employee EV charging.

Packet Pg. 745
Report to Redding City Council June 10, 2024
Re: 4.11(b)--Project Acceptance, Bid Schedule No. 5281 EV Charging Stations Page 3 Environmental Review
This action, project acceptance, is not a project as defined by the California Environmental Quality Act (CEQA). On June 7, 2022, Council determined the EVCS at the Police Department and Redding Power Plant Project is categorically exempt from review under CEQA, pursuant to Section 15301(a), (c), and (d) – Existing Facilities. No further action is required.

Council Priority/City Manager Goals
• This agenda item is a routine operational item.

Attachments
^Location Map
^Previous Staff Report 6-7-22
Packet Pg. 746
Packet Pg. 747
Attachment: ^Location Map (4.11(b)--Project Acceptance, Bid Schedule No. 5281 EV Charging Stations)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following actions relative to Bid Schedule No. 5281 (Job No. 4908-52) Electric Vehicle Charging Stations at the Redding Police Department and Redding Power Plant:
(1) Award to Builder Solutions, Inc., in the amount of $404,290.50; (2) Approve an additional $91,000 to cover the cost of administration and inspection fees and $60,000 for project development costs;
(3) Approve $41,000 to provide construction contingency funding; (4) Authorize the City Manager to approve additional increases in either the construction management or construction contingency amounts up to a total of $50,000; and (5) Find that the project is categorically exempt from review under the California Environmental Quality Act Guidelines Section 15301 (a), (c), and (d)- Existing Facilities.

Fiscal Impact
The Electric Vehicle Charging Stations (EVCS) at the Redding Police Department and Redding Power Plant Project (Project) is being funded by the Redding Electric Utility (REU). In April 2017, the City Council (Council) approved REU’s request to use Cap-and-Trade allowance proceeds to fund the utility’s Transportation Electrification Program (Program). As a subset of the program, funding for the EVCS Project was allocated in the adopted Budget Resolution No. 2017-033, and updated in the adopted Budget Resolution No. 2018-037.

On May 20, 2022, REU staff applied for grant funding through the California Electric Vehicle Infrastructure Project (CALeVIP) for the installation of electric vehicle charging stations that would be used for light-duty fleet and workplace charging. REU submitted a separate grant application for each project location as required. Pending approval, CALeVIP will reserve funding for REU in the amount of $60,000 for charging stations at the Redding Police Department, and an additional $24,000 for charging stations at the Redding Power Plant, for a total of $84,000. If approved, the grants will be awarded upon the completion of the project provided all required performance criteria are met, at which time REU will initiate a staff report MEETING DATE: June 7, 2022
ITEM NO. 4.11(a)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(a)--Award Bid Schedule No. 5281 (Job No. 4908-52) Electric Vehicle Charging Stations at Redding Police Department and Redding Power Plant.

Chuck Aukland, Public
Works Director
Packet Pg. 748 Attachment: ^Previous Staff Report 6-7-22 (4.11(b)--Project Acceptance, Bid Schedule No. 5281 EV Charging Stations) Report to Redding City Council June 1, 2022
Re: 4.11(a)--Award Bid Sched. No. 5281. E.V. Charging Stations Page 2 to the City Council requesting acceptance of the grant funding, which will offset a portion of the total costs associated with completing the project.

Cost Summary
Item Estimated
Project Development Costs $60,000
Construction Contract + Contingency $445,290.50
Contract Administration, Inspection, Testing $91,000
Additional City Manager Authority $50,000
Total Project Costs $646,290.50
Project cost components are estimates and some shifting of the project development, construction management, and construction contingency funds may be necessary to balance the project within the approved budget.

Alternative Action
The City Council may choose to not award the bid for the project and provide staff with an alternative direction. Without this project, there will not be facilities to charge electric City of Redding (City) fleet vehicles at the Redding Power Plant, and Redding Police Department vehicle charging will be limited to the one existing Tesla charging station.

Background/Analysis
Attached is a tabulation of bids received and opened on May 19, 2022, for the Electric Vehicle Charging Stations at Redding Police Department and Redding Power Plant Project. The low bid in the amount of $404,290.50 was received from Builder Solutions, Inc., of Redding, California.

The engineer's estimate was $424,275. Total project development costs for this project are estimated to be $60,000. Project development costs include engineering, surveying, environmental, and consultant services.

The project includes installation of six (6) dual-port Level II ChargePoint EVCS at the Redding Police Department for a total of 12 EV enabled parking stalls, and two (2) dual-port Level II EVCS at the Redding Power Plant for a total of four (4) EV enabled parking stalls. In addition, infrastructure will be installed at the Redding Police Department to allow for future expansion of electrical vehicle charging with more Level II and DC Fast Chargers. The EV charging stations will be used for charging City of Redding fleet vehicles, as well as employee EV charging.

Staff has determined that the project qualifies as Categorically Exempt from environmental review under the California Environmental Quality Act Guidelines Section 15301 - Existing Facilities. The project will result in negligible or no expansion of use and the project will be located within the existing facilities. The project area has been reviewed and does not have significant values for wildlife habitat or other environmental resources. The project has no potential to have a significant effect on the environment.

Packet Pg. 749 Attachment: ^Previous Staff Report 6-7-22 (4.11(b)--Project Acceptance, Bid Schedule No. 5281 EV Charging Stations) Report to Redding City Council June 1, 2022
Re: 4.11(a)--Award Bid Sched. No. 5281. E.V. Charging Stations Page 3 Council Priority/City Manager Goals
• This agenda item is a routine operational item.

Attachments
^Bid Tabulation
^Location Map
^Notice of Exemption (unfiled)
4-18-17 Previous Staff Report
4-17-18 Previous Staff Report
Packet Pg. 750 Attachment: ^Previous Staff Report 6-7-22 (4.11(b)--Project Acceptance, Bid Schedule No. 5281 EV Charging Stations)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Accept Bid Schedule No. 5290 (Job No. 2606), Bechelli Lane Improvements Active Transportation Project, awarded to Tullis, Inc., as satisfactorily complete, with a final cost of $12,121,814.06.

Fiscal Impact
The Bechelli Lane Improvements Project (Project) is being funded by multiple sources which consist of a grant in the amount of $6,740,000 from the State of California Active Transportation Program (ATP), $3,341,057 in Local Street and Road funds, $500,000 in American Rescue Plan Act funding dedicated to storm drain improvements, $300,000 in City of Redding (City) Water funds, $423,770 in City Wastewater funds and $1,023,790 in Redding Electric Utility funds. The total project cost, including surveying, design, bidding, construction, field engineering, inspection, and contract administration, is $12,121,814.06.

Alternative Action
The City Council (Council) may choose not to accept the project as satisfactorily complete, and advise staff on how to proceed.

Background/Analysis
Tullis, Inc., has completed all items of work on the Project as of January 4, 2024, which was within the contract time frame. Subsequently, the Public Works Department filed a notice of completion with Shasta County. The project warranty period expires one year from the completion date.

MEETING DATE: June 18, 2024
ITEM NO. 4.11(c)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(c)--Project Acceptance, Bid Schedule No. 5290, Job No. 2606, Bechelli Lane Improvements Active Transportation Project
Michael Webb, Public Works
Director
Packet Pg. 751
Report to Redding City Council June 10, 2024
Re: 4.11(c)--Project Acceptance, BS No. 5290, Bechelli Lane Improvements ATP Page 2 At its meeting of July 19, 2022, the Council awarded a construction contract to Tullis, Inc. for $9,463,617.46 and approved a $950,000 construction contingency fund. Also authorized was $745,000 for contract administration and construction inspection fees and $1,095,000 for project development costs, and the City Manager was authorized to approve additional increases in either the construction management or construction contingency amounts up to a total of $75,000, for a total authorized amount of $12,328,617.46. Project development costs include engineering, environmental, and consultant services. During construction, there were 49 change orders in the amount of $936,811.18, leaving a balance of $13,188.82 in the contingency fund.

The final project cost was $12,121,814.06.

Cost Summary
Awarded Amounts Actual Cost
Project Development Costs $1,095,000 $1,095,000
Construction Contract +
Contingency $10,413,617.46
Construction Contract + Contract
Change Orders $10,400,428.64
Contract Administration &
Inspection $745,000 $626,385.42
Additional City Manager Authority $75,000 $0
Total $12,328,617.46 $12,121,814.06
The Bechelli Lane Improvements Project provides continuous sidewalk and bicycle facilities, enhanced pedestrian crossings, and other similar improvements along Bechelli Lane from Cypress Avenue to the new Costco development, in addition to improvements along Loma Vista Avenue between Bechelli Lane and Churn Creek Road. The improvements include Americans with Disabilities Act compliant curb ramps, sidewalk gap completion, enhanced pedestrian crossings, buffered bike lanes, functional landscaping, corridor lighting, asphalt concrete cold milling and placement, and restriping. This project is included in the City’s Active Transportation Plan and the Regional Transportation Plan.

Environmental Review
This action, project acceptance, is not a project as defined by the California Environmental Quality Act. On July 19, 2022 Council determined the Project is categorically exempt from review under CEQA, pursuant to Section 15301(c) – Existing Facilities. No further action is required.

Council Priority/City Manager Goals
• This agenda item is a routine operational item.

Attachments
^Location Map
^Previous Staff Report 7-19-22
Packet Pg. 752
Packet Pg. 753 Attachment: ^Location Map (4.11(c)--Project Acceptance, BS No. 5290, Bechelli Lane Improvements ATP)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following actions relative to Bid Schedule No. 5290 (Job No. 2606) Bechelli Lane Improvements Active Transportation Project:
(1) Award to Tullis, Inc. in the amount of $9,463,617.46; (2) Approve an additional $745,000 to cover the cost of administration and inspection fees and $1,095,000 for project development costs;
(3) Approve $950,000 to provide construction contingency funding; (4) Authorize the City Manager to approve additional increases in either the construction management or construction contingency amounts up to a total of $75,000; and (5) Find that the project is categorically exempt from review under the California Environmental Quality Act Guidelines, per Section 15301(c) - Existing Facilities.

Fiscal Impact
The Bechelli Lane Improvements (ATP) Project (Project) is being funded by multiple sources which consist of a grant in the amount of $6,740,000 from the State of California Active Transportation Program (ATP), $3,341,057 in Local Street and Road funds, $500,000 in American Rescue Plan Act funding dedicated to storm drain improvements, $300,000 in Water funds, $423,770 in Wastewater funds and $1,023,790 in Redding Electric Utility funds.

Cost Summary
Item Estimated
Project Development Costs $1,095,000
Construction Contract + Contingency $10,413,617.46
Contract Administration, Inspection, Testing $745,000
Additional City Manager Authority $75,000
Total Project Costs $12,328,617.46
Project cost components are estimates and some shifting of the project development, MEETING DATE: July 19, 2022
ITEM NO. 4.11(c)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(c)--Award Bid Schedule No. 5290 (Job Order No. 2606) for the Bechelli Lane Improvements Active Transportation Project
Chuck Aukland, Public
Works Director
Packet Pg. 754 Attachment: ^Previous Staff Report 7-19-22 (4.11(c)--Project Acceptance, BS No. 5290, Bechelli Lane Improvements ATP) Report to Redding City Council July 11, 2022
Re: 4.11(c)--Award Bid Schedule No. 5290 Bechelli Lane Improvements (ATP) Page 2 construction management, and construction contingency funds may be necessary to balance the project within the approved budget.

On January 24, 2022, the City Council (Council) accepted and appropriated ATP grant funds in the amount of $6,740,000 for construction costs related to the project. In addition, the report identified funding sources for the remaining funds that would be budgeted once the bids were opened and project costs fully understood. Additional Streets Division funds are needed to fund the project. All other revenue sources are included in the current fiscal year budget.

Alternative Action
The Council may choose to not award the bid for the Bechelli Lane Improvements ATP Project and provide staff with alternative direction. Without this project, much needed pedestrian and bicycle mobility and safety improvements will not be completed, and the project may not be completed. In addition, if this project is not awarded, the City of Redding (City) is at risk of losing nearly $7 million dollars in federal funding due to grant requirements for project delivery.

Background/Analysis
The Bechelli Lane Improvements Project is a planned active transportation improvement to provide continuous sidewalk and bicycle facilities, enhanced pedestrian crossings, and other similar improvements along Bechelli Lane from Cypress Avenue to the new Costco Development, in addition to improvements along Loma Vista Avenue between Bechelli Lane and Churn Creek Road. The improvements include Americans with Disabilities Act (ADA) compliant curb ramps, sidewalk gap completion, enhanced pedestrian crossings, buffered bike lanes, functional landscaping, corridor lighting, asphalt concrete cold milling and placement, micro-surfacing, and restriping, as is detailed on the plans. This project is included in the City’s Active Transportation Plan and the Regional Transportation Plan.

Attached is a tabulation of bids received and opened on June 14, 2021, for the Bechelli Lane Improvements (ATP) Project. The low bid in the amount of $9,463,617.46 was received from Tullis, Inc., of Redding, California. The engineer's estimate was $8,649,000. Total project development costs for this project are estimated to be $1,095,000. Project development costs include engineering, surveying, right-of-way, environmental, and consultant services. The ARPA funding is dedicated to storm drain improvements and accounts for overage amounts not previously budgeted.

Staff has reviewed the project and determined that the project is Categorically Exempt from review under the California Environmental Quality Act (CEQA) Guidelines, per Section 15301(c) - Existing Facilities. Class 1 exemptions include minor alteration of existing public or private structures, facilities, or topographical features involving negligible or no expansion of use. This includes the addition of bicycle lanes and bicycle facilities, sidewalk and pedestrian crossings, transit improvements, street trees, and other similar alterations that do not create additional automobile lanes. The proposed project will enhance the existing facility for pedestrians and bicyclists, but will not create additional vehicle capacity. The project has been reviewed for sensitive resources and will not have a significant effect on biological or cultural resources such as threatened or endangered species or their habitats, sensitive vegetation communities, tribal lands, or tribal cultural resources. The project has no potential to have a significant effect on the environment. On March 21, 2019, the California Department of Transportation (Caltrans) made a determination that the project is Categorically Excluded from Packet Pg. 755 Attachment: ^Previous Staff Report 7-19-22 (4.11(c)--Project Acceptance, BS No. 5290, Bechelli Lane Improvements ATP) Report to Redding City Council July 11, 2022
Re: 4.11(c)--Award Bid Schedule No. 5290 Bechelli Lane Improvements (ATP) Page 3 environmental review under the National Environmental Policy Act (NEPA), pursuant to 23 CFR 771.117(c)(3) - Construction of Bicycle and Pedestrian Facilities.

Council Priority/City Manager Goals
• This agenda item is a routine operational item.

Attachments
^Bid Tabulation
^Location Map

CEQA NOE
NEPA Determination
Packet Pg. 756 Attachment: ^Previous Staff Report 7-19-22 (4.11(c)--Project Acceptance, BS No. 5290, Bechelli Lane Improvements ATP)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following actions related to the City of Redding (City) South Redding Bikeway and Pedestrian Trail Project:
(1) Authorize the Mayor to execute a construction funding Cooperative Agreement (Co-op) with the California Department of Transportation (Caltrans), including any extensions or amendments; and
(2) Adopt Resolution approving and adopting the 44th Amendment to City Budget Resolution No. 2023-060 appropriating funds in the amount $2,870,000 for Fiscal Year 2023-24 and;
(3) Authorize the City Manager to execute an oversight cooperative agreement with Caltrans, including any extensions or amendments.

Fiscal Impact
The City of Redding (City) and the California Department of Transportation (Caltrans) will share the costs of the California Street Bikeway Project (Project). Caltrans will contribute construction funds using State Highway Operation Protection Program (SHOPP) construction capital funds in the amount of $2,870,000. Below is a project funding summary table:

Funding Summary Table
Source Amount
Affordable Housing and Sustainable
Community (AHSC) Grant
$1,289,000
Caltrans $2,870,000
City (Streets) $675,000
Total Budgeted Funds $4,834,000
Estimated Project Costs $4,530,000
MEETING DATE: June 18, 2024
ITEM NO. 4.11(d)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(d)--Authorize the Mayor to Execute a Cooperative Agreement with the California Department of Transportation and Adopt a Budget Resolution for the California Street Bikeway Project
Michael Webb, Public Works
Director
Packet Pg. 757
Report to Redding City Council June 10, 2024
Re: 4.11(d)--Resolution-Cooperative Agreement CA Street Bikeway Project Page 2 Alternative Action
The City Council may choose not to authorize the Mayor to execute the Cooperative Agreement with Caltrans. This alternative will not allow the City to receive funding from Caltrans. The City will have to contribute more funding or identify additional funding sources to deliver the Project to construction. In addition, further delays beyond December 2024 in identifying funding would jeopardize loss of previously spent and remaining California Department of Housing and Community Development’s (HCD) Affordable Housing and Sustainable Communities (AHSC) Program grant funding.

Background/Analysis
In October of 2016, HCD awarded the City and K2 Development Company, Inc., (K2) AHSC Program funding in the amount of $20 million for the Redding Downtown Loop and Affordable Housing (RDLAH) Project located at 1551 Market Street. The RDLAH Project included construction of a four-story, mixed-use building and a subterranean parking facility. In addition, the RDLAH Project included reestablishment of the formerly abandoned street rights-of-way and reconstruction of pedestrian and bicycle-friendly streets along portions of Market, Yuba, and Butte Streets known as the Downtown Streets Circulation (DSC) Project; as well as constructing a separated two-way bikeway on California Street known as the California Street Bikeway Project. The RDLAH and DSC Projects were completed in February 2021.

The Bikeway Project proposes to construct a separated two-way bikeway, also referred to as a cycletrack, on California Street from Yuba Street to Division Street. The Bikeway Project work includes constructing curbs, curb ramps, asphalt concrete paving, intersection signal installations, storm drainage improvements, pavement markings, and other miscellaneous items of work.

The Bikeway Project has presented many design challenges not anticipated in the grant application process including complications using standard traffic control devices (signals) for the operation of the cycletrack with motor vehicles, identification of excessive pavement shoulder cross slopes and drainage constraints. In addition, the challenge of constructing a cycletrack in Caltrans right-of-way for the first time in Caltrans District 2 has required significantly more collaboration and engineering coordination.

Along with the increased design challenges, the Bikeway Project was initially underfunded for construction. Staff has been able to secure additional construction funding in the amount of $2.87 million from Caltrans for construction in the state right-of-way to supplement funds for the project. The City has been working with Caltrans on the attached construction funding Cooperative Agreement.

In addition, the City and Caltrans are working on a separate project oversight cooperative agreement required by Caltrans for project review and issuance of an encroachment permit. This is an administrative agreement and within the City Manager’s agreement signature authority.

However, staff is also requesting Council to authorize the City Manager to execute the oversight cooperative agreement.

The cooperative agreement for the construction funding has been approved to form by the City Attorney.

Packet Pg. 758
Report to Redding City Council June 10, 2024
Re: 4.11(d)--Resolution-Cooperative Agreement CA Street Bikeway Project Page 3 Environmental Review
This action is not a project as defined by the California Environmental Quality Act (CEQA), and no action is required at this time. Staff will request a CEQA determination from Council when the contract is awarded for construction for the California Street Bikeway Project.

Council Priority/City Manager Goals
• Public Safety – “Work to improve all aspects of public safety to help people feel secure and safe where they live, work and play in the City of Redding.” Attachments
^Resolution
^DRAFT Contract
Packet Pg. 759
RESOLUTION NO. 2024-___

A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 44TH AMENDMENT TO CITY BUDGET RESOLUTION NO. 2023-060
APPROPRIATING $2,870,000 IN STATE GRANT FUNDING FOR THE CALIFORNIA STREET BIKEWAY PROJECT FOR FISCAL YEAR 2023-24

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDDING THAT Budget Resolution No. 2023-060 be and is hereby amended as follows:

FUND DIVISION DESCRIPTION INCREASE DECREASE
151 1671 Transportation Grant Projects $2,870,000
THAT account titles and numbers requiring adjustments by this Resolution are as follows:

USE SOURCE

OF FUNDS OF FUNDS
Increase (Decrease) Revenue
151-1671-3629001-00000
State Grant Capital - Public
Works $ 2,870,000
Increase Expenditures
151-1671-7700008-00000 Bike Paths & Lanes $ 2,870,000
Total $ 2,870,000 $ 2,870,000
THAT the purpose is to appropriate $2,870,000 in State grant funding for the California Street Bikeway project for the fiscal year 2023-24.

I HEREBY CERTIFY that the foregoing resolution was introduced at a regular meeting of the City Council of the City of Redding on the 18th day of June, 2024, and was duly adopted at said meeting by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

TENESSA AUDETTE, Mayor
ATTEST: FORM APPROVAL:

SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney Packet Pg. 760 Attachment: ^Resolution (4.11(d)--Resolution-Cooperative Agreement CA Street Bikeway Project) DRAFT Agreement No. 02-0229
Project No.: 0223000180
EA: 02-0K570
02-SHA-273-16.58/16.73
Agreement No. 02-0229 | 02-SHA-273 | EA: 02-0K570
Page | 2

COOPERATIVE AGREEMENT
This AGREEMENT, executed on and effective from __________________________, is between the State of California, acting through its Department of Transportation, referred to as CALTRANS, and:

City of Redding, a body politic and municipal corporation or chartered city of the State of California, referred to hereinafter as CITY.

An individual signatory agency in this AGREEMENT is referred to as a PARTY. Collectively, the signatory agencies in this AGREEMENT are referred to as PARTIES.

RECITALS

1. PARTIES are authorized to enter into a cooperative agreement for improvements to the State Highway System (SHS) per the California Streets and Highways Code, Sections 114 and 130.

2. For the purpose of this AGREEMENT,construct two-way Class IV bikeway along State Route 273 (California Street), within the State Highway System, will be referred to hereinafter as PROJECT. The PROJECT scope of work is defined in the project initiation and approval documents (e.g. Project Study Report, Design Engineering Evaluation Report, or Project Report).

3. All obligations and responsibilities assigned in this AGREEMENT to complete the following PROJECT COMPONENT will be referred to hereinafter as WORK:
 CONSTRUCTION
Each PROJECT COMPONENT is defined in the CALTRANS Workplan Standards Guide as a distinct group of activities/products in the project planning and development process.

4. The term AGREEMENT, as used herein, includes this document and any attachments, exhibits, and amendments.

This AGREEMENT is separate from and does not modify or replace any other cooperative agreement or memorandum of understanding between the PARTIES regarding the PROJECT.

PARTIES intend this AGREEMENT to be their final expression that supersedes any oral understanding or writings pertaining to the WORK. The requirements of this AGREEMENT will preside over any conflicting requirements in any documents that are made an express part of this AGREEMENT.

If any provisions in this AGREEMENT are found by a court of competent jurisdiction to be, or are in fact, illegal, inoperative, or unenforceable, those provisions do not render any or all other AGREEMENT provisions invalid, inoperative, or unenforceable, and those provisions will be automatically severed from this AGREEMENT.

Except as otherwise provided in the AGREEMENT, PARTIES will execute a written amendment if there are any changes to the terms of this AGREEMENT.

PARTIES agree to sign a CLOSURE STATEMENT to terminate this AGREEMENT. However, all indemnification, document retention, audit, claims, environmental commitment, legal challenge, maintenance and ownership articles will remain in effect until terminated or modified in writing by mutual agreement or expire by the statute of limitations.

5. The following work associated with this PROJECT has been completed or is in progress:

Packet Pg. 761 Attachment: ^DRAFT Contract (4.11(d)--Resolution-Cooperative Agreement CA Street Bikeway Project) DRAFT Agreement No. 02-0229
Project No.: 0223000180
EA: 02-0K570
02-SHA-273-16.58/16.73
Agreement No. 02-0229 | 02-SHA-273 | EA: 02-0K570
Page | 3
 CALTRANS completed the Project Initiation Document (PID) on June 29, 2023.  CITY approved the Categorical Exemption (CE) on March 8, 2016.  CITY is developing the Plans, Specifications, and Estimate (PS&E).  CITY is developing the Right-of-Way Certification.

6. In this AGREEMENT capitalized words represent defined terms, initialisms, or acronyms.

7. PARTIES hereby set forth the terms, covenants, and conditions of this AGREEMENT.

RESPONSIBILITIES
Sponsorship

8. A SPONSOR is responsible for establishing the scope of the PROJECT and securing the financial resources to fund the WORK. A SPONSOR is responsible for securing additional funds when necessary or implementing PROJECT changes to ensure the WORK can be completed with the funds committed in this AGREEMENT.

PROJECT changes, as described in the CALTRANS Project Development Procedures Manual, will be approved by CALTRANS as the owner/operator of the State Highway System.

9. CALTRANS is the SPONSOR for the WORK in this AGREEMENT.

Implementing Agency

10. The IMPLEMENTING AGENCY is the PARTY responsible for managing the scope, cost, schedule, and quality of the work activities and products of a PROJECT COMPONENT.  CITY is the CONSTRUCTION IMPLEMENTING AGENCY.

CONSTRUCTION includes construction contract administration, surveying/staking, inspection, quality assurance, and assuring regulatory compliance. The CONSTRUCTION component budget identifies the capital costs of the construction contract/furnished materials (CONSTRUCTION CAPITAL) and the cost of the staff work in support of the construction contract administration (CONSTRUCTION SUPPORT).

11. CITY will provide a Quality Management Plan (QMP) for the WORK in every PROJECT COMPONENT that they are implementing. The QMP describes the IMPLEMENTING AGENCY's quality policy and how it will be used. The QMP will include a process for resolving disputes between the PARTIES at the team level. The QMP is subject to CALTRANS review and concurrence.

12. Any PARTY responsible for completing WORK will make its personnel and consultants that prepare WORK available to help resolve WORK-related problems and changes for the entire duration of the PROJECT including PROJECT work that may occur under separate agreements.

Funding

13. Funding sources, PARTIES committing funds, funding amounts, and invoicing/payment details are documented in the Funding Summary section of this AGREEMENT.

14. PARTIES will not be reimbursed for costs beyond the funding commitments in this AGREEMENT.

If an IMPLEMENTING AGENCY anticipates that funding for the WORK will be insufficient to complete the WORK, the IMPLEMENTING AGENCY will promptly notify the SPONSOR.

Packet Pg. 762 Attachment: ^DRAFT Contract (4.11(d)--Resolution-Cooperative Agreement CA Street Bikeway Project) DRAFT Agreement No. 02-0229
Project No.: 0223000180
EA: 02-0K570
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15. Unless otherwise documented in the Funding Summary, overall liability for project costs within a PROJECT COMPONENT, subject to program limitations, will be in proportion to the amount contributed to that PROJECT COMPONENT by each fund type.

16. Unless otherwise documented in the Funding Summary, any savings recognized within a PROJECT COMPONENT will be credited or reimbursed, when allowed by policy or law, in proportion to the amount contributed to that PROJECT COMPONENT by each fund type.

17. WORK costs, except those that are specifically excluded in this AGREEMENT, are to be paid from the funds obligated in the Funding Summary. Costs that are specifically excluded from the funds obligated in this AGREEMENT are to be paid by the PARTY incurring the costs from funds that are independent of this AGREEMENT.

CALTRANS' Quality Management

18. CALTRANS, as the owner/operator of the State Highway System (SHS), will perform quality management work including Quality Management Assessment (QMA) and owner/operator approvals for the portions of WORK within the existing and proposed SHS right-of-way.

19. CALTRANS' Quality Management Assessment (QMA) efforts are to ensure that CITY's quality assurance results in WORK that is in accordance with the applicable standards and the PROJECT's quality management plan (QMP). QMA does not include any efforts necessary to develop or deliver WORK or any validation by verifying or rechecking WORK.

When CALTRANS performs QMA, it does so for its own benefit. No one can assign liability to CALTRANS due to its QMA.

20. CALTRANS, as the owner/operator of the State Highway System, will approve WORK products in accordance with CALTRANS policies and guidance and as indicated in this AGREEMENT.

21. CITY will provide WORK-related products and supporting documentation upon CALTRANS' request for the purpose of CALTRANS' quality management work.

CEQA Lead Agency

22. CITY is the CEQA Lead Agency for the PROJECT.

23. CALTRANS is a CEQA Responsible Agency for the PROJECT.

Environmental Permits, Approvals and Agreements

24. PARTIES will comply with the commitments and conditions set forth in the environmental documentation, environmental permits, approvals, and applicable agreements as those commitments and conditions apply to each PARTY's responsibilities in this AGREEMENT.

25. Unless otherwise assigned in this AGREEMENT, the IMPLEMENTING AGENCY for a PROJECT COMPONENT is responsible for all PROJECT COMPONENT WORK associated with coordinating, obtaining, implementing, renewing, and amending the PROJECT permits, agreements, and approvals whether they are identified in the planned project scope of work or become necessary in the course of completing the PROJECT.

26. The PROJECT will not require environmental permits/approvals.

CONSTRUCTION

27. As the CONSTRUCTION IMPLEMENTING AGENCY, CITY is responsible for all CONSTRUCTION WORK except those activities and responsibilities that are assigned to another PARTY and those activities that are excluded under this AGREEMENT.

Packet Pg. 763 Attachment: ^DRAFT Contract (4.11(d)--Resolution-Cooperative Agreement CA Street Bikeway Project) DRAFT Agreement No. 02-0229
Project No.: 0223000180
EA: 02-0K570
02-SHA-273-16.58/16.73
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28. CALTRANS will be responsible for completing the following CONSTRUCTION SUPPORT activities:

CALTRANS Work Breakdown Structure Identifier (If Applicable)

AGREEMENT
Funded Cost
100.20.10.xx Quality Management NO

29. Physical and legal possession of the right-of-way must be completed prior to advertising the construction contract, unless PARTIES mutually agree to other arrangements in writing.

30. Right-of-way conveyances must be completed prior to WORK completion, unless PARTIES mutually agree to other arrangements in writing.

31. CALTRANS will not issue an encroachment permit to CITY for construction work until the following conditions are met:
 CALTRANS accepts the final plans, specifications, and estimate  CALTRANS accepts the Right-of-Way Certification
 Any new or amended maintenance agreements required for the WORK are in progress or executed.

32. CITY will require the construction contractor to furnish payment and performance bonds naming CITY as obligee, and CALTRANS as additional obligee, and to carry liability insurance in accordance with CALTRANS Standard Specifications.

33. CITY will advertise, open bids, award, and approve the construction contract in accordance with the California Public Contract Code and the California Labor Code. By accepting responsibility to advertise and award the construction contract, CITY also accepts responsibility to administer the construction contract.

34. If the lowest responsible construction contract bid is greater than the funding commitment to CONSTRUCTION CAPITAL, PARTIES must agree in writing on a course of action within fifteen (15) working days. If no agreement is reached within fifteen (15) working days, the IMPLEMENTING AGENCY will not award the construction contract.

35. CALTRANS will not issue an encroachment permit to CITY's construction contractor until CALTRANS accepts:
 The payment and performance bonds
 The CONSTRUCTION Quality Management Plan

36. The CONSTRUCTION Quality Management Plan (QMP) will describe how construction material verification and workmanship inspections will be performed at manufacturing sources and the PROJECT job-site. The construction material and Source Inspection QMP (SIQMP) are subject to review and approval by the State Materials Engineer.

37. The CONSTRUCTION Quality Management Plan will address the radiation safety requirements of the California Code of Regulations 17 CCR § 30346 when the work requires Gamma-Gamma Logging acceptance testing for Cast in Drilled Hole (CIDH) pile or whenever else it is applicable.

In accordance with these regulations, CITY, as the "well operator", will have a written agreement with any consultant or external entity performing these tests.

38. CITY will provide a Resident Engineer and CONSTRUCTION SUPPORT staff that are independent of the construction contractor. The Resident Engineer will be a Civil Engineer, licensed in the State of California, who is responsible for construction contract administration activities.

39. CALTRANS will review and concur with:
 Change Orders affecting public safety, public convenience, protected environmental resources, the preservation of property, all design and specification changes, and all major Packet Pg. 764 Attachment: ^DRAFT Contract (4.11(d)--Resolution-Cooperative Agreement CA Street Bikeway Project) DRAFT Agreement No. 02-0229
Project No.: 0223000180
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changes as defined in the CALTRANS Construction Manual. These Change Orders must receive written concurrence by CALTRANS prior to implementation.  The Stormwater Pollution Prevention Plan (SWPPP) or the Water Pollution Control Plan (WPCP).

40. CITY will administer and process all construction contract claims pursuant to the requirements set forth under Public Contract Code, Section 9204. In addition, all public works claims of $375,000 or less shall be resolved in accordance with Public Contract Code Section 20104, et seq. and other applicable laws.

41. CITY is designated as the Legally Responsible Person pursuant to the Construction General Permit, State Water Resources Control Board (SWRCB) Order Number 2009-0009-DWQ, as defined in Appendix 5, Glossary, and assumes all roles and responsibilities assigned to the Legally Responsible Person as mandated by the Construction General Permit. CITY is required to comply with the CALTRANS MS4 National Pollutant Discharge Elimination System (NPDES) permit for all work within the State Highway System.

42. As the CONSTRUCTION IMPLEMENTING AGENCY, CITY is responsible for maintenance of the State Highway System (SHS) within the PROJECT limits as part of the construction contract until the following conditions are met:
 Any required maintenance agreements are executed for the portions of SHS for which relief of maintenance is to be granted.
 CALTRANS approves a request from CITY for relief from maintenance of the PROJECT or a portion thereof.

43. CITY will ensure all necessary maintenance agreements will be executed and/or amended with CALTRANS.

44. Upon WORK completion, ownership or title to all materials and equipment constructed or installed for the operations and/or maintenance of the State Highway System (SHS) within SHS right-of-way as part of WORK become the property of CALTRANS.

CALTRANS will not accept ownership or title to any materials or equipment constructed or installed outside SHS right-of-way.

45. Within one hundred eighty (180) calendar days following the completion and acceptance of the PROJECT construction contract, CITY will furnish CALTRANS with a complete set of "AsBuilt" plans and Change Orders, including any changes authorized by CALTRANS, using an approved transfer mechanism, such as a CD ROM, flash drive, Filr. The submitted digital files must be completed in accordance with Caltrans specifications, policies, and manuals, including requirements in Sections 2 and 3, of Chapter 17 in the Project Development Procedures Manual, then current CADD User's Manual (Section 4.3), Plans Preparation Manual, and CALTRANS practice. The plans will have the Resident Engineer's name, contract number, and construction contract acceptance date printed on each plan sheet, and with the Resident Engineer's signature only on the title sheet. The As-Built plans will be in Microstation DGN format, version 8.0. When applicable, the digital submittal must also include high accuracy locating and underground facilities data. In addition, CITY will provide one set of As-Built plans and addenda in TIFF format.

The submittal must also include all CALTRANS requested contract records, and land survey documents. The land survey documents include monument preservation documents and records of surveys prepared to satisfy the requirements of the California Professional Land Surveyors' Act (Business and Professions Code, Sections 8700 – 8805). Copies of survey documents and Records of Surveys filed in accordance with Business & Professions Code, Sections 8762 and 8771, will contain the filing information provided by the county in which filed.

Packet Pg. 765 Attachment: ^DRAFT Contract (4.11(d)--Resolution-Cooperative Agreement CA Street Bikeway Project) DRAFT Agreement No. 02-0229
Project No.: 0223000180
EA: 02-0K570
02-SHA-273-16.58/16.73
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Schedule

46. PARTIES will manage the WORK schedule to ensure the timely use of committed funds and to ensure compliance with any environmental permits, right-of-way agreements, construction contracts, and any other commitments. PARTIES will communicate schedule risks or changes as soon as they are identified and will actively manage and mitigate schedule risks.

47. The IMPLEMENTING AGENCY for each PROJECT COMPONENT will furnish PARTIES with written quarterly progress reports during the completion of the WORK.

Additional Provisions
Standards

48. PARTIES will perform all WORK in accordance with federal and California laws, regulations, and standards; Federal Highway Administration (FHWA) standards; and CALTRANS standards.

CALTRANS standards include, but are not limited to, the guidance provided in the:
 CADD Users Manual
 CALTRANS policies and directives
 Plans Preparation Manual
 Project Development Procedures Manual (PDPM)
 Workplan Standards Guide
 Construction Manual
 Construction Manual Supplement for Local Agency Resident Engineers  Local Agency Structure Representative Guidelines
 Encroachment Permits Manual
Noncompliant Work

49. CALTRANS retains the right to reject noncompliant WORK. CITY agrees to suspend WORK upon request by CALTRANS for the purpose of protecting public safety, preserving property rights, and ensuring that all WORK is in the best interest of the State Highway System.

Qualifications

50. Each PARTY will ensure that personnel participating in WORK are appropriately qualified or licensed to perform the tasks assigned to them.

Consultant Selection

51. CITY will invite CALTRANS to participate in the selection of any consultants that participate in the WORK.

Encroachment Permits

52. CALTRANS will issue, upon proper application, the encroachment permits required for WORK within State Highway System (SHS) right-of-way. CITY, their contractors, consultants, agents, and utility owners will not work within the SHS right-of-way without an encroachment permit which specifically allows them to do so. CALTRANS will provide encroachment permits to CITY at no cost. CALTRANS will provide encroachment permits to utility owners at no cost. If the encroachment permit and this AGREEMENT conflict, the requirements of this AGREEMENT will prevail.

53. The IMPLEMENTING AGENCY for a PROJECT COMPONENT will coordinate, prepare, obtain, implement, renew, and amend any encroachment permits needed to complete the WORK.

Packet Pg. 766 Attachment: ^DRAFT Contract (4.11(d)--Resolution-Cooperative Agreement CA Street Bikeway Project) DRAFT Agreement No. 02-0229
Project No.: 0223000180
EA: 02-0K570
02-SHA-273-16.58/16.73
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Protected Resources

54. If any PARTY discovers unanticipated cultural, archaeological, paleontological, or other protected resources during WORK, all WORK in that area will stop and that PARTY will notify all PARTIES within 24 hours of discovery. WORK may only resume after a qualified professional has evaluated the nature and significance of the discovery and CALTRANS approves a plan for its removal or protection.

Disclosures

55. PARTIES will hold all administrative drafts and administrative final reports, studies, materials, and documentation relied upon, produced, created, or utilized for the WORK in confidence to the extent permitted by law and where applicable, the provisions of California Government Code, Section 7921.505(c)(5) will protect the confidentiality of such documents in the event that said documents are shared between PARTIES.

PARTIES will not distribute, release, or share said documents with anyone other than employees, agents, and consultants who require access to complete the WORK without the written consent of the PARTY authorized to release them, unless required or authorized to do so by law.

56. If a PARTY receives a public records request pertaining to the WORK, that PARTY will notify PARTIES within five (5) working days of receipt and make PARTIES aware of any disclosed public records.

Hazardous Materials

57. HM-1 is hazardous material (including, but not limited to, hazardous waste) that may require removal and disposal pursuant to federal or state law, whether it is disturbed by the PROJECT or not.

HM-2 is hazardous material (including, but not limited to, hazardous waste) that may require removal and disposal pursuant to federal or state law only if disturbed by the PROJECT.

The management activities related to HM-1 and HM-2, including and without limitation, any necessary manifest requirements and disposal facility designations are referred to herein as HM-1 MANAGEMENT and HM-2 MANAGEMENT respectively.

58. If HM-1 or HM-2 is found, the discovering PARTY will immediately notify all other PARTIES.

59. CALTRANS, independent of the PROJECT, is responsible for any HM-1 found within the existing State Highway System right-of-way. CALTRANS will undertake, or cause to be undertaken, HM-1 MANAGEMENT with minimum impact to the PROJECT schedule.

CALTRANS will pay, or cause to be paid, the cost of HM-1 MANAGEMENT for HM-1 found within the existing State Highway System right-of-way with funds that are independent of the funds committed in this AGREEMENT.

60. CITY, independent of the PROJECT, is responsible for any HM-1 found within the PROJECT limits and outside the existing State Highway System right-of-way. CITY will undertake, or cause to be undertaken, HM-1 MANAGEMENT with minimum impact to the PROJECT schedule.

CITY will pay, or cause to be paid, the cost of HM-1 MANAGEMENT for HM-1 found within the PROJECT limits and outside of the existing State Highway System right-of-way with funds that are independent of the funds committed in this AGREEMENT.

61. The CONSTRUCTION IMPLEMENTING AGENCY is responsible for HM-2 MANAGEMENT within the PROJECT limits.

CITY and CALTRANS will comply with the Soil Management Agreement for Aerially Deposited Lead Contaminated Soils (Soil Management Agreement) executed between Packet Pg. 767 Attachment: ^DRAFT Contract (4.11(d)--Resolution-Cooperative Agreement CA Street Bikeway Project) DRAFT Agreement No. 02-0229
Project No.: 0223000180
EA: 02-0K570
02-SHA-273-16.58/16.73
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CALTRANS and the California Department of Toxic Substances Control (DTSC). Under Section

3.2 of the Soil Management Agreement, CALTRANS and CITY each retain joint and severable liability for noncompliance with the provisions of the Soil Management Agreement. CITY will assume all responsibilities assigned to CALTRANS in the Soil Management Agreement during PROJECT COMPONENTS for which they are the IMPLEMENTING AGENCY except for final placement and burial of soil within the State right-of-way, per Section 4.5 of the Soil Management Agreement, which is subject to CALTRANS concurrence and reporting to DTSC which will be performed by CALTRANS.

62. CALTRANS' acquisition or acceptance of title to any property on which any HM-1 or HM-2 is found will proceed in accordance with CALTRANS' policy on such acquisition.

Claims

63. Any PARTY that is responsible for completing WORK may accept, reject, compromise, settle, or litigate claims arising from the WORK without concurrence from the other PARTY.

64. PARTIES will confer on any claim that may affect the WORK or PARTIES' liability or responsibility under this AGREEMENT in order to retain resolution possibilities for potential future claims. No PARTY will prejudice the rights of another PARTY until after PARTIES confer on the claim.

65. If the WORK expends state or federal funds, each PARTY will comply with the Federal Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards of 2 CFR, Part 200. PARTIES will ensure that any for-profit consultant hired to participate in the WORK will comply with the requirements in 48 CFR, Chapter 1, Part 31. When state or federal funds are expended on the WORK these principles and requirements apply to all funding types included in this AGREEMENT.

Accounting and Audits

66. PARTIES will maintain, and will ensure that any consultant hired by PARTIES to participate in WORK will maintain, a financial management system that conforms to Generally Accepted Accounting Principles (GAAP), and that can properly accumulate and segregate incurred PROJECT costs and billings.

67. PARTIES will maintain and make available to each other all WORK-related documents, including financial data, during the term of this AGREEMENT.

PARTIES will retain all WORK-related records for three (3) years after the final voucher.

PARTIES will require that any consultants hired to participate in the WORK will comply with this Article.

68. PARTIES have the right to audit each other in accordance with generally accepted governmental audit standards.

CALTRANS, the State Auditor, FHWA (if the PROJECT utilizes federal funds), and CITY will have access to all WORK-related records of each PARTY, and any consultant hired by a PARTY to participate in WORK, for audit, examination, excerpt, or transcription.

The examination of any records will take place in the offices and locations where said records are generated and/or stored and will be accomplished during reasonable hours of operation. The auditing PARTY will be permitted to make copies of any WORK-related records needed for the audit.

The audited PARTY will review the draft audit, findings, and recommendations, and provide written comments within thirty (30) calendar days of receipt.

Upon completion of the final audit, PARTIES have forty-five (45) calendar days to refund or invoice as necessary in order to satisfy the obligation of the audit.

Packet Pg. 768 Attachment: ^DRAFT Contract (4.11(d)--Resolution-Cooperative Agreement CA Street Bikeway Project) DRAFT Agreement No. 02-0229
Project No.: 0223000180
EA: 02-0K570
02-SHA-273-16.58/16.73
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Any audit dispute not resolved by PARTIES is subject to mediation. Mediation will follow the process described in the General Conditions section of this AGREEMENT.

69. If the WORK expends state or federal funds, each PARTY will undergo an annual audit in accordance with the Single Audit Act in the Federal Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards as defined in 2 CFR, Part 200.

70. When a PARTY reimburses a consultant for WORK with state or federal funds, the procurement of the consultant and the consultant overhead costs will be in accordance with the Local Assistance Procedures Manual, Chapter 10.

Interruption of Work

71. If WORK stops for any reason, IMPLEMENTING AGENCY will place the PROJECT right-ofway in a safe and operable condition acceptable to CALTRANS.

72. If WORK stops for any reason, each PARTY will continue with environmental commitments included in the environmental documentation, permits, agreements, or approvals that are in effect at the time that WORK stops, and will keep the PROJECT in environmental compliance until WORK resumes.

Penalties, Judgments and Settlements

73. The cost of awards, judgments, fines, interest, penalties, attorney's fees, and/or settlements generated by the WORK are considered WORK costs.

74. The cost of legal challenges to the environmental process or documentation are considered WORK costs.

75. Any PARTY whose action or lack of action causes the levy of fines, interest, or penalties will indemnify and hold all other PARTIES harmless per the terms of this AGREEMENT.

Project Files

76. CITY will furnish CALTRANS with the Project History Files related to the PROJECT facilities on State Highway System within sixty (60) days following the completion of each PROJECT COMPONENT. CITY will assure that the Project History File is prepared and submitted in compliance with the Project Development Procedures Manual, Chapter 7. All material will be submitted neatly in a three-ring binder and in PDF format.

Environmental Compliance

77. If during performance of WORK additional activities or environmental documentation is necessary to keep the PROJECT in environmental compliance, PARTIES will amend this AGREEMENT to include completion of those additional tasks.

Road Repair and Accountability Act of 2017 (SB 1)

78. As the IMPLEMENTING AGENCY, CITY will prepare and submit to CALTRANS a Completion Report, in accordance with California Transportation Commission (CTC) SB1 Accountability and Transparency Guidelines.

CITY must submit a Completion Report for the construction component to CALTRANS for approval within four (4) months of Construction Contract Acceptance or when the project becomes operable, whichever is sooner. Thereafter, CALTRANS will have two (2) months to review and approve the report prior to submission to the CTC. The Completion Report should not be delayed due to claims, plant establishment periods, ongoing environmental mitigation monitoring, or other reasons.

CITY must submit a Final Delivery Report to CALTRANS for approval within four (4) months of conclusion of all remaining project activities beyond the acceptance of the construction Packet Pg. 769 Attachment: ^DRAFT Contract (4.11(d)--Resolution-Cooperative Agreement CA Street Bikeway Project) DRAFT Agreement No. 02-0229
Project No.: 0223000180
EA: 02-0K570
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contract. Thereafter, CALTRANS will have two (2) months to review and approve the report prior to submission to the CTC. The Final Delivery Report will reflect final project expenditures, any changes that occurred after submittal of the Completion Report, and an updated evaluation of the benefits.

79. In those instances where PARTIES have signed a PROJECT scope, cost, and schedule and benefit baseline data agreement (BASELINE AGREEMENT), PARTIES agree to abide by the terms and conditions of that PROJECT BASELINE AGREEMENT. The PROJECT BASELINE AGREEMENT is attached to and made a part of this AGREEMENT, by reference.

80. Notwithstanding anything to the contrary in this AGREEMENT, PARTIES are not permitted to make changes to the scope, cost, schedule or benefits of the PROJECT, unless approved by CTC.

81. PARTIES will meet the requirements of The Road Repair and Accountability Act of 2017 (SB 1), Chapter 5, Statutes of 2017, California Transportation Commission (CTC) SB1 Accountability and Transparency Guidelines, and the CTC’s State Highway Operation and Protection Program (SHOPP) guidelines.

PARTIES agree that contributed funds originating from the SHOPP shall only be expended on SHOPP-eligible item(s) identified in the PROJECT.

GENERAL CONDITIONS

82. All portions of this AGREEMENT, including the RECITALS section, are enforceable.

Venue

83. PARTIES understand that this AGREEMENT is in accordance with and governed by the Constitution and laws of the State of California. This AGREEMENT will be enforceable in the State of California. Any PARTY initiating legal action arising from this AGREEMENT will file and maintain that legal action in the Superior Court of the county in which the CALTRANS district office that is signatory to this AGREEMENT resides, or in the Superior Court of the county in which the PROJECT is physically located.

Exemptions

84. All CALTRANS' obligations and commitments under this AGREEMENT are subject to the appropriation of resources by the Legislature, the State Budget Act authority, programming and allocation of funds by the California Transportation Commission (CTC).

Indemnification

85. Neither CALTRANS nor any of its officers and employees, are responsible for any injury, damage, or liability occurring by reason of anything done or omitted to be done by CITY, its contractors, sub-contractors, and/or its agents under or in connection with any work, authority, or jurisdiction conferred upon CITY under this AGREEMENT. It is understood and agreed that CITY, to the extent permitted by law, will defend, indemnify, and save harmless CALTRANS and all of its officers and employees from all claims, suits, or actions of every name, kind, and description brought forth under, but not limited to, tortious, contractual, inverse condemnation, or other theories and assertions of liability occurring by reason of anything done or omitted to be done by CITY, its contractors, sub-contractors, and/or its agents under this AGREEMENT.

Packet Pg. 770 Attachment: ^DRAFT Contract (4.11(d)--Resolution-Cooperative Agreement CA Street Bikeway Project) DRAFT Agreement No. 02-0229
Project No.: 0223000180
EA: 02-0K570
02-SHA-273-16.58/16.73
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86. Neither CITY nor any of its officers and employees, are responsible for any injury, damage, or liability occurring by reason of anything done or omitted to be done by CALTRANS, its contractors, sub-contractors, and/or its agents under or in connection with any work, authority, or jurisdiction conferred upon CALTRANS under this AGREEMENT. It is understood and agreed that CALTRANS, to the extent permitted by law, will defend, indemnify, and save harmless CITY and all of its officers and employees from all claims, suits, or actions of every name, kind, and description brought forth under, but not limited to, tortious, contractual, inverse condemnation, or other theories and assertions of liability occurring by reason of anything done or omitted to be done by CALTRANS, its contractors, sub-contractors, and/or its agents under this AGREEMENT.

Non-parties

87. PARTIES do not intend this AGREEMENT to create a third- party beneficiary or define duties, obligations, or rights for entities in PARTIES not signatory to this AGREEMENT. PARTIES do not intend this AGREEMENT to affect their legal liability by imposing any standard of care for fulfilling the WORK different from the standards imposed by law.

88. PARTIES will not assign or attempt to assign obligations to entities not signatory to this AGREEMENT without an amendment to this AGREEMENT.

Ambiguity and Performance

89. Neither PARTY will interpret any ambiguity contained in this AGREEMENT against the other PARTY. PARTIES waive the provisions of California Civil Code, Section 1654.

A waiver of a PARTY’s performance under this AGREEMENT will not constitute a continuous waiver of any other provision.

90. A delay or omission to exercise a right or power due to a default does not negate the use of that right or power in the future when deemed necessary.

Defaults

91. If any PARTY defaults in its performance of the WORK, a non-defaulting PARTY will request in writing that the default be remedied within thirty (30) calendar days. If the defaulting PARTY fails to do so, the non-defaulting PARTY may initiate dispute resolution.

Dispute Resolution

92. PARTIES will first attempt to resolve AGREEMENT disputes at the PROJECT team level as described in the Quality Management Plan. If they cannot resolve the dispute themselves, the CALTRANS District Director and the Executive Officer of CITY will attempt to negotiate a resolution. If PARTIES do not reach a resolution, PARTIES' legal counsel will initiate mediation.

PARTIES agree to participate in mediation in good faith and will share equally in its costs.

Neither the dispute nor the mediation process relieves PARTIES from full and timely performance of the WORK in accordance with the terms of this AGREEMENT. However, if any PARTY stops fulfilling its obligations, any other PARTY may seek equitable relief to ensure that the WORK continues.

Except for equitable relief, no PARTY may file a civil complaint until after mediation, or fortyfive (45) calendar days after filing the written mediation request, whichever occurs first.

Packet Pg. 771 Attachment: ^DRAFT Contract (4.11(d)--Resolution-Cooperative Agreement CA Street Bikeway Project) DRAFT Agreement No. 02-0229
Project No.: 0223000180
EA: 02-0K570
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PARTIES will file any civil complaints in the Superior Court of the county in which the CALTRANS District Office signatory to this AGREEMENT resides or in the Superior Court of the county in which the PROJECT is physically located.

93. PARTIES maintain the ability to pursue alternative or additional dispute remedies if a previously selected remedy does not achieve resolution.

Prevailing Wage

94. When WORK falls within the Labor Code § 1720(a)(1) definition of "public works" in that it is construction, alteration, demolition, installation, or repair; or maintenance work under Labor Code § 1771, PARTIES will conform to the provisions of Labor Code §§ 1720-1815, and all applicable provisions of California Code of Regulations, Title 8, Division 1, Chapter 8, Subchapter 3, Articles 1-7. PARTIES will include prevailing wage requirements in contracts for public work and require contractors to include the same prevailing wage requirements in all subcontracts.

Work performed by a PARTY's own employees is exempt from the Labor Code's Prevailing Wage requirements.

If WORK is paid for, in whole or part, with federal funds and is of the type of work subject to federal prevailing wage requirements, PARTIES will conform to the provisions of the DavisBacon and Related Acts, 40 U.S.C. §§ 3141-3148.

When applicable, PARTIES will include federal prevailing wage requirements in contracts for public works. WORK performed by a PARTY's employees is exempt from federal prevailing wage requirements.

Packet Pg. 772 Attachment: ^DRAFT Contract (4.11(d)--Resolution-Cooperative Agreement CA Street Bikeway Project) DRAFT Agreement No. 02-0229
Project No.: 0223000180
EA: 02-0K570
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FUNDING SUMMARY

FUNDING TABLE
IMPLEMENTING AGENCY: CITY
Source Party Fund Type
CONST.

SUPPORT
CONST.

CAPITAL Totals
STATE CALTRANS SHOPP 0 2,870,000 2,870,000
LOCAL CITY Local 350,000 0 350,000
Totals 350,000 2,870,000 3,220,000
Packet Pg. 773
Attachment: ^DRAFT Contract (4.11(d)--Resolution-Cooperative Agreement CA Street Bikeway Project) DRAFT Agreement No. 02-0229
Project No.: 0223000180
EA: 02-0K570
02-SHA-273-16.58/16.73
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SPENDING TABLE
CONST.

SUPPORT
CONST.

CAPITAL
Fund Type CALTRANS CITY CALTRANS CITY Totals
SHOPP 0 0 0 2,870,000 2,870,000
Local 0 350,000 0 0 350,000
Totals 0 350,000 0 2,870,000 3,220,000
Packet Pg. 774
Attachment: ^DRAFT Contract (4.11(d)--Resolution-Cooperative Agreement CA Street Bikeway Project) DRAFT Agreement No. 02-0229
Project No.: 0223000180
EA: 02-0K570
02-SHA-273-16.58/16.73
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Page | 16
Funding

95. If there are insufficient funds available in this AGREEMENT to place the PROJECT right-ofway in a safe and operable condition, the appropriate IMPLEMENTING AGENCY will fund these activities until such time as PARTIES amend this AGREEMENT.

That IMPLEMENTING AGENCY may request reimbursement for these costs during the amendment process.

96. If there are insufficient funds in this AGREEMENT to implement the obligations and responsibilities of this AGREEMENT, including the applicable commitments and conditions included in the PROJECT environmental documentation, permits, agreements, and/or approvals that are in effect at a time that WORK stops, each PARTY accepts responsibility to fund their respective WORK until such time as PARTIES amend this AGREEMENT.

Each PARTY may request reimbursement for these costs during the amendment process.

97. The cost of any engineering support performed by CALTRANS includes all direct and applicable indirect costs. CALTRANS calculates indirect costs based solely on the type of funds used to pay support costs. State and federal funds administered by CALTRANS are subject to the current Program Functional Rate. All other funds are subject to the current Program Functional Rate and the current Administration Rate. The Program Functional Rate and Administration Rate are adjusted periodically.

In accordance with California law, the Administration Rate is capped at 10 percent for Self-Help Counties with a countywide sales tax measure dedicated to transportation improvements.

98. If the WORK is funded with state or federal funds, any PARTY seeking CALTRANS reimbursement of indirect costs must submit an indirect cost rate proposal and central service cost allocation plan (if any) in accordance with Local Assistance Procedures Manual, 2 CFR, Part 200 and Chapter 5. These documents are to be submitted annually to CALTRANS' Audits and Investigations for review and acceptance prior to CALTRANS' reimbursement of indirect costs.

99. Travel, per diem, and third-party contract reimbursements for WORK are to be paid from the funds in this AGREEMENT only after the contractor performs the work and incurs said costs.

Payments for travel and per diem will not exceed the rates paid rank and file state employees under current California Department of Human Resources (CalHR) rules current at the effective date of this AGREEMENT.

If CITY invoices for rates in excess of CalHR rates, CITY will fund the cost difference and reimburse CALTRANS for any overpayment.
100. Notwithstanding the terms of this AGREEMENT, PARTIES agree to abide by the funding guidelines for all contributed funds that are programmed and allocated by the CTC. 101. SHOPP funds can only be expended on SHOPP-eligible items and work.

Invoicing and Payment
102. PARTIES will invoice for funds where the SPENDING TABLE shows that one PARTY provides funds for use by another PARTY. PARTIES will pay invoices within forty-five (45) calendar days of receipt of invoice when not paying with Electronic Funds Transfer (EFT). When paying with EFT, CITY will pay invoices within five (5) calendar days of receipt of invoice. 103. When a PARTY is reimbursed for actual cost, invoices will be submitted each month for the prior month's expenditures. After all PROJECT COMPONENT WORK is complete, PARTIES will submit a final accounting of all PROJECT COMPONENT costs. Based on the final accounting, PARTIES will invoice or refund as necessary to satisfy the financial commitments of this AGREEMENT.

Packet Pg. 775 Attachment: ^DRAFT Contract (4.11(d)--Resolution-Cooperative Agreement CA Street Bikeway Project) DRAFT Agreement No. 02-0229
Project No.: 0223000180
EA: 02-0K570
02-SHA-273-16.58/16.73
Agreement No. 02-0229 | 02-SHA-273 | EA: 02-0K570
Page | 17
104. If an executed Program Supplement Agreement (PSA) or STIP Planning, Programming, and Monitoring Program Fund Transfer Agreement (PPM) exists for this PROJECT then CITY will abide by the billing and payment conditions detailed for the fund types identified in the PSA or PPM.
105. If CALTRANS reimburses CITY for any costs later determined to be unallowable, CITY will reimburse those funds.

Construction Support
106. No invoicing or reimbursement will occur for the CONSTRUCTION SUPPORT PROJECT COMPONENT.

Construction Capital
107. CITY will invoice and CALTRANS will reimburse for actual costs incurred and paid.

Packet Pg. 776 Attachment: ^DRAFT Contract (4.11(d)--Resolution-Cooperative Agreement CA Street Bikeway Project) DRAFT Agreement No. 02-0229
Project No.: 0223000180
EA: 02-0K570
02-SHA-273-16.58/16.73
Agreement No. 02-0229 | 02-SHA-273 | EA: 02-0K570
Page | 18

SIGNATURES
PARTIES are authorized to enter into this AGREEMENT and have delegated to the undersigned the authority to execute this AGREEMENT on behalf of the respective agencies and hereby covenants to have followed all the necessary legal requirements to validly execute this AGREEMENT. By signing below, the PARTIES each expressly agree to execute this AGREEMENT electronically.

The PARTIES acknowledge that executed copies of this AGREEMENT may be exchanged by facsimile or email, and that such copies shall be deemed to be effective as originals.

STATE OF CALIFORNIA

DEPARTMENT OF

TRANSPORTATION CITY OF REDDING
Clint Burkenpas
Acting Deputy District Director, D2 Program,
Project & Asset Management
Tannessa Audette
Mayor
Verification of Funds and Authority: Attest:

TBD
District Project Control Officer
Sharlene Tipton
City Clerk
Certified as to financial terms and policies:

Nadine Karavan
HQ Accounting Supervisor
Christian Curtis
City Attorney
Packet Pg. 777 Attachment: ^DRAFT Contract (4.11(d)--Resolution-Cooperative Agreement CA Street Bikeway Project) DRAFT Agreement No. 02-0229
Project No.: 0223000180
EA: 02-0K570
02-SHA-273-16.58/16.73
Agreement No. 02-0229 | 02-SHA-273 | EA: 02-0K570
Page | 19
HQ Legal Representative
HQ Legal Rep Title
Packet Pg. 778 Attachment: ^DRAFT Contract (4.11(d)--Resolution-Cooperative Agreement CA Street Bikeway Project)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following actions relative to Request for Proposals No. 5480, to provide livestock pasturing at the Stillwater Business Park:
(1) Award the Lease Agreement to the Ault Ranch for an initial term of July 1, 2024, through July 1, 2027, with two one-year options to extend the term, at a rate of $5,000 annually, with a two percent cost increase each year;
(2) Authorize the Mayor to execute the Lease Agreement with the Ault Ranch; and (3) Authorize the City Manager to approve Lease Agreement amendments when Stillwater Business Park development parcels are sold, and approve Lease Agreement extensions when the initial term has passed.

Fiscal Impact
Approval of the lease agreement will generate $5,000 annually for the General Fund, with an annual rent increase of two percent per year.

Alternative Action
The City Council (Council) may choose not to approve the Lease Agreement and direct staff to pursue alternative direction. This action would postpone grazing at the northern portion of Stillwater Business Park (SBP) pending the outcome of the alternative direction given by the Council.

Background/Analysis
Approximately 275 acres of property at the SBP are available for livestock pasturing. The City of Redding’s (City) current five-year lease agreement will expire on June 30, 2024.

MEETING DATE: June 18, 2024
ITEM NO. 4.11(e)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(e)--Award Request for Proposal Schedule 5480 for Livestock Pasturing Michael Webb, Public Works
Director
Packet Pg. 779
Report to Redding City Council June 10, 2024
Re: 4.11(e)--Award RFP Schedule 5480 for Livestock Pasturing Page 2 A Request for Proposals (RFP) to lease the property was advertised by the City’s Purchasing Division on May 1, 2024. The City directly solicited 10 persons or companies known to be interested in this type of opportunity, as well as two Cattlemen’s associations and the Shasta County Department of Agriculture. The RFP was also advertised in the local newspaper as well as on the City’s website. On Tuesday, May 28, 2024, the City received a submission from one proposer.

A review committee was assigned to assess the proposal to determine if the candidate is best qualified to provide the grazing in the environmentally sensitive open-space and business park area. The review committee was comprised of five staff members from three City Departments.

Each committee member reviewed, evaluated, and scored the proposal independently. The selection process included evaluation of the proposal based on the proposer’s ability to financially meet the required grazing responsibilities, a demonstrated understanding of the SBP Grazing Plan (Exhibit B of the subject Lease Agreement), and experience providing grazing in a similar environment. In addition, proposers are required to submit their highest initial 12-month payment. The committee reviewed and ranked the proposal, and determined that the proposal submitted by the Ault Ranch meets the qualification criteria. The Ault Ranch cost proposal is $5,000 annually.

The City has held lease agreements with the Ault Ranch, which is owned by Dave and Liz Ault, for approximately 13 years. The Ault’s have been a valuable asset to the City by working with the neighbors to ensure the perimeter fences are stock tight, coordinating with the new property owners when SBP properties are sold, reporting illegal dumping, preventing illegal encampments from establishing, and protecting the conservation easement lands by being good stewards of the environment.

The staff recommendation is to award to the Ault Ranch the three-year lease, with two potential one-year extensions. The annual lease payment will increase automatically by two percent each year and will be adjusted if any of the parcels are sold for development. Either party may terminate the lease at any time with 30-days prior written notice. This action would allow for livestock grazing at the SBP to help with vegetation management and to meet the required environmental resource values.

Environmental Review
On April 18, 2006, the City Council Adopted Resolution No. 200658 certifying and approving the Environmental Impact Statement and Environmental Impact Report EIS-EIR-100 prepared for the SBP Project, adopting the Mitigation and Monitoring Program, making Findings of Significant Effects, approving a Statement of Overriding Considerations; and adopting the Final Environmental Impact Statement in compliance with the California Environmental Quality Act (CEQA).

This action, approval of the Lease Agreement, is directly related to the previously approved SBP Project and a CEQA Notice of Determination will be filed with the Shasta County Clerk’s office within five working days after City Council approval, pursuant to the CEQA Guidelines Sections 15094 and 21152.

Packet Pg. 780
Report to Redding City Council June 10, 2024
Re: 4.11(e)--Award RFP Schedule 5480 for Livestock Pasturing Page 3 Council Priority/City Manager Goals
This agenda item is a routine operational item.

Attachments
^Location Map SBP Grazing Area
SWBP Lease Agreement
Packet Pg. 781
S

TILLWATERBUSINESSPARK
P:\EnvironmentalManagement\MapDocuments\StillwaterGrazingArea_NorthernPortion.mxd

VENTURE PKWY
Redding
Municipal
Airport

OLD OREGON TRL

RANCHORD
-
DateUpdated:May4,2022
EXHIBIT"A"
NorthernGrazingArea
LEGEND

CITYLIMITS

GRAZINGBOUNDARY
GRAZINGAREA(275±ACRES)
Packet Pg. 782 Attachment: ^Location Map SBP Grazing Area (4.11(e)--Award RFP Schedule 5480 for Livestock Pasturing) Packet Pg. 783
Attachment: SWBP Lease Agreement (4.11(e)--Award RFP Schedule 5480 for Livestock Pasturing) Packet Pg. 784
Attachment: SWBP Lease Agreement (4.11(e)--Award RFP Schedule 5480 for Livestock Pasturing) Packet Pg. 785
Attachment: SWBP Lease Agreement (4.11(e)--Award RFP Schedule 5480 for Livestock Pasturing) Packet Pg. 786
Attachment: SWBP Lease Agreement (4.11(e)--Award RFP Schedule 5480 for Livestock Pasturing) Packet Pg. 787
Attachment: SWBP Lease Agreement (4.11(e)--Award RFP Schedule 5480 for Livestock Pasturing) Packet Pg. 788
Attachment: SWBP Lease Agreement (4.11(e)--Award RFP Schedule 5480 for Livestock Pasturing) Packet Pg. 789
Attachment: SWBP Lease Agreement (4.11(e)--Award RFP Schedule 5480 for Livestock Pasturing) Packet Pg. 790
Attachment: SWBP Lease Agreement (4.11(e)--Award RFP Schedule 5480 for Livestock Pasturing) Packet Pg. 791
Attachment: SWBP Lease Agreement (4.11(e)--Award RFP Schedule 5480 for Livestock Pasturing) Packet Pg. 792
Attachment: SWBP Lease Agreement (4.11(e)--Award RFP Schedule 5480 for Livestock Pasturing) Packet Pg. 793
Attachment: SWBP Lease Agreement (4.11(e)--Award RFP Schedule 5480 for Livestock Pasturing) Packet Pg. 794
Attachment: SWBP Lease Agreement (4.11(e)--Award RFP Schedule 5480 for Livestock Pasturing) Packet Pg. 795
Attachment: SWBP Lease Agreement (4.11(e)--Award RFP Schedule 5480 for Livestock Pasturing) Packet Pg. 796
Attachment: SWBP Lease Agreement (4.11(e)--Award RFP Schedule 5480 for Livestock Pasturing) Packet Pg. 797
Attachment: SWBP Lease Agreement (4.11(e)--Award RFP Schedule 5480 for Livestock Pasturing) Packet Pg. 798
Attachment: SWBP Lease Agreement (4.11(e)--Award RFP Schedule 5480 for Livestock Pasturing) Packet Pg. 799
Attachment: SWBP Lease Agreement (4.11(e)--Award RFP Schedule 5480 for Livestock Pasturing) Packet Pg. 800
Attachment: SWBP Lease Agreement (4.11(e)--Award RFP Schedule 5480 for Livestock Pasturing) Packet Pg. 801
Attachment: SWBP Lease Agreement (4.11(e)--Award RFP Schedule 5480 for Livestock Pasturing)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Accept an update regarding the City of Redding’s COVID-19 Economic Stimulus Package projects.

Fiscal Impact
The City Council (Council) previously approved an allocation of $9 million in Greenhouse Gas Cap and Trade auction proceeds to be used for projects that reap an energy savings benefit to the City of Redding (City). To date, the City Manager has authorized purchases and projects totaling approximately $3.9 million and a consulting services agreement for engineering and construction management support of more than $1.2 million. There is no fiscal impact to the General Fund.

Alternative Action
The Council may choose not to accept the project status report and provide further direction to staff.

Background/Analysis
On April 21, 2020, the Council unanimously approved the City’s Economic Response Plan.

Included in the plan, is the allocation of $9 million in Cap and Trade auction proceeds to be used for several projects associated with the Local Economic Stimulus Package that equates to a savings in energy costs for the City. On May 5, 2020, the Council authorized the City Manager to execute agreements, purchase orders, and contracts associated with the program to ensure an expedited delivery schedule. The Council also directed staff to provide regular status updates of the program and ratify all City Manager awards.

As directed by the City Manager, staff has endeavored to break up most of the work into smaller contracts, with values lower than $500,000, with the idea that local contractors and vendors will MEETING DATE: June 18, 2024
ITEM NO. 4.11(f)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(f)--COVID-19 Economic Stimulus Package Projects Michael Webb, Public Works
Director
Packet Pg. 802
Report to Redding City Council June 6, 2024
Re: 4.11(f)---COVID-19 Economic Stimulus Package Projects Update Page 2 compete better due to lack of mobilization costs and other local advantages. However, the City has limited control because these are Public Works contracts and must be awarded to the lowest responsible and responsive bidder in accordance with State of California law.

To date, staff has awarded 17 projects totaling roughly $3.9 million that include:
• Projects for lighting improvements at sport fields, the Library, Corporation Yard, City Hall, the Police Department, the Civic Auditorium, fire stations, and various other City buildings;
• Projects to install solar power generation systems, including roof replacements, at various fire stations;
• A project for pumping efficiency improvements at the Redding Aquatic Center; and • Purchase orders and on-call contract services for lighting, plumbing, mechanical work, window replacements, and equipment.

There have been 15 projects completed, and 10 of the 17 projects have been awarded to local contractors. Only three projects for heating, ventilation, and air conditioning (HVAC) have yet to enter the construction phase, including HVAC upgrades at City Hall, the Corporation Yard, and the Caldwell Park Recreation Center. Staff plans to advertise the bid package for HVAC upgrades at City Hall in July 2024 and the Corporation Yard bid package later this summer. Staff is also working with its on-call contractor for a quote to complete the HVAC upgrades at the Caldwell Park Recreation Center and expects to complete its construction this fall. Due to extensive delays with the construction of the lighting project at the Civic Auditorium, staff is working to cancel this contract, as Building Maintenance staff have already replaced a majority of the existing lamps with new LED lamps and will continue to replace the few remaining lamps over time as they fail. The attached Project Status Report provides more detailed information on project status and costs. Staff will continue to return to the Council quarterly to provide progress updates, with the next update anticipated to be September 17, 2024.

Environmental Review
Accepting the project status report is not a project as defined by the California Environmental Quality Act (CEQA), and no further action is required. The individual projects within this report may be subject to CEQA guidelines and are individually analyzed.

Council Priority/City Manager Goals
• Budget and Financial Management – “Achieve balanced and stable 10-year Financial Plans for all funds.”
• Communication and Transparency – “Improve the quality of communication with the public and City employees to enhance knowledge and increase transparency to improve public trust.”
• Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
• Economic Development – “Facilitate and become a catalyst for economic development in Redding to create jobs, retain current businesses and attract new ones, and encourage investment in the community.”
Attachments
^Project Status Report
Packet Pg. 803
Report to Redding City Council June 6, 2024
Re: 4.11(f)---COVID-19 Economic Stimulus Package Projects Update Page 3 ^Previous Staff Report 04-21-20
Packet Pg. 804
Project # Description Project Type Contract Method
Award/PO
Date
Ratification
Date Contractor
Local Contractor,
Sub, or Supplier? Cost Est Actual Cost
$ to Local
Contractors
Estimated
Completion
Date
Acceptance
Date Project Status

PROJECTS IN CONSTRUCTION
C19-L-06 LED Lighting Retrofit at Civic Auditorium Lighting Standard Bid 11/23/2021 12/21/2021 Fluoresco Services, LLC No $ 162,111 $ 77,387 $ - - Canceling contract due to delays. Building Maintenance staff will replace lights with LEDs as needed.

C19-P-03 Aquatic Center Pumping System Upgrade Plumbing Standard Bid 11/30/2023 12/19/2023 Tricon Construction, Inc No $ 250,356 $ 246,323 $ - 12/1/2024 Construction will start in October 2024, after swim season.

PROJECTS IN DESIGN
C19-M-03 Upgrade HVAC at City Hall & Police Department HVAC Standard Bid $ 888,430 12/31/2024 City reviewing final design package.

C19-M-04 Upgrade HVAC at Caldwell Park Rec Center HVAC Standard Bid $ 120,000 10/1/2024 City working with on-call contractor for improvement options.

C19-M-05 Upgrade HVAC at Corp Yard HVAC Standard Bid $ 195,000 2/1/2025 City reviewing final design package.

C19-S-03 Solar PV & Replace Roofs - Fire Stations 1 and 3 Solar Standard Bid $ 250,000 TBD Design on hold until future plan for these fire stations is determined.

C19-W-04b Replace Windows at Fire Stations 1, 2, 3, 4, and 6 Windows Standard Bid $ 153,000 TBD Design on hold until future plan for the fire stations is determined.

C19-M-06 Replace HVAC at Civic Auditorium HVAC Standard Bid $ 3,500,000 TBD Design on hold until City can determine if budget will be available.

C19-S-04 Install Solar and Replace Roof at Civic Auditorium Solar Standard Bid $ 1,600,000 TBD Design on hold until City can determine if budget will be available.

PROJECTS COMPLETE
C19-L-01 LED Lighting Retrofit at three Non Profit Buildings at Diestelhorst Landing. Lighting On-Call Contract 6/9/2020 7/21/2020 B&C Yes $ 48,000 $ 13,000 $ 13,000 7/9/2020 7/31/2020 Construction completed.

C19-L-02 LED Lighting Retrofit at Library Lighting Standard Bid 11/19/2020 12/15/2020 Clear Blue Energy Corp. No $ 194,263 $ 53,633 $ - 3/1/2021 2/22/2021 Construction completed.

C19-L-03 LED Lighting Retrofit at Corp Yard Lighting Standard Bid 12/15/2020 1/19/2021 Fluoresco Services, LLC No $ 391,117 $ 137,294 $ - 6/22/2021 8/6/2021 Construction completed.

C19-L-04 LED Lighting Retrofit at City Hall and Police Station Lighting Standard Bid 8/2/2021 8/17/2021 Fluoresco Services, LLC No $ 519,000 $ 189,367 $ - 10/1/2022 9/20/2022 Construction completed.

C19-L-05
LED Lighting Retrofit at Various Locations (Aquatic Center, Caldwell Park, Fire Stations, MLK Jr Center, Enterprise Park, Old City Hall, Senior Citizens Hall, and California Soccer Park)
Lighting Standard Bid 6/2/2022 6/21/2022 Advanced Lighting Services, Inc.

No $ 386,077 $ 145,255 $ - 1/31/2023 2/1/2023 Construction completed.

C19-PO-01 Sourcewell purchase order for stadium lighting (Equipment Only) at Alta Mesa Park, Softball Park, South City Park, Buckeye Park, and Caldwell Park Stadium Lighting Purchase Order
(Equipment Only) 7/16/2020 7/21/2020 Musco No $ 1,227,941 $ 1,227,941 $ - 12/31/2022 2/8/2023 Purchase order with Musco for equipment. Projects complete.

C19-LS-01 Installation of City purchased stadium lighting equipment at Alta Mesa Park, Softball park, South City Park Kiwanis 1, and Tiger Field Stadium Lighting Standard Bid
(Installation Only) 3/31/2021 4/20/2021 Builders Solutions, Inc. Yes $ 465,014 $ 750,691 $ 750,691 12/31/2022 2/8/2023 Construction completed.

C19-LS-02
Installation of City purchased stadium lighting equipment at Buckeye Park and Caldwell Park
Stadium Lighting Standard Bid
(Installation Only) 2/17/2021 3/16/2021 Builders Solutions, Inc. Yes $ 341,500 $ 319,647 $ 319,647 4/25/2022 5/10/2022 Construction completed.

C19-P-01 Replace Water Heaters in Fire Stations 2, 3, 4, and 6 Plumbing On-Call Contract 6/30/2020 7/21/2020 American Leak Detection Yes $ 49,000 $ 13,050 $ 13,050 9/16/2020 10/2/2020 Construction completed.

C19-P-02 Replace Laundry Facilities in Fire Stations 2, 3, 5, 7, and 8 Plumbing On-Call Contract 6/25/2020 7/21/2020 American Leak Detection Yes $ 17,000 $ 12,759 $ 12,759 9/16/2020 10/2/2020 Construction completed.

C19-M-01 Replace HVAC Units in Fire Stations 1,2,4,6 HVAC On-Call Contract 6/9/2020 7/21/2020 ACCO Yes $ 92,109 $ 95,278 $ 95,278 12/1/2020 11/30/2020 Construction completed.

C19-M-02 Replace HVAC Units in Old City Hall HVAC On-Call Contract 6/15/2020 7/21/2020 ACCO Yes $ 135,755 $ 97,985 $ 97,985 1/20/2021 1/13/2021 Construction completed.

C19-S-01 Solar PV at Fire Stations 7 & 8 Solar Standard Bid 9/29/2021 10/19/2021 B & B Solar Inc. Yes $ 100,529 $ 98,900 $ 98,900 8/1/2023 9/22/2023 Construction completed.

C19-S-02 Solar PV & Replace Roofs at Various Fire Stations (Stations 2, 4, 5, and 6) Solar Standard Bid 11/23/2021 12/21/2021 Harbert Roofing, Inc. Yes $ 525,610 $ 372,068 $ 372,068 9/8/2023 12/18/2023 Construction Completed.

C19-W-04a Replace Windows at Fire Station 5 Windows On-Call Contract 3/1/2023 12/19/2023 Harbert Roofing, Inc. Yes $ 16,000 $ 15,526 $ 15,526 12/31/2023 12/22/2023 Construction Completed.

Sub Total: $ 11,627,812 $ 3,866,103 $ 1,788,904

PROJECT MANAGEMENT/DESIGN/CONSTRUCTION MANAGEMENT SERVICES C-19-DC-01 Project Management, Design and Construction Services Engineering Consultant PSA 6/9/2020 7/21/2020 Jacobs Engineering Yes $ 1,240,816 On-going design and construction management services Total $ 12,868,628 $ 3,866,103 $ 1,788,904
Project Budget $9 M. Projects will be prioritized and delivered to fit within approved budget
Energy Efficiency Economic Response Plan (EEERP) Project Status Report Packet Pg. 805 Attachment: ^Project Status Report (4.11(f)---COVID-19 Economic Stimulus Package Projects Update)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Accept the City of Redding Economic Response Plan and provide direction to staff as follows:
(1) Approve deferral of Transient Occupancy Tax (TOT) hotels and motels. (2) Approve modification of existing Community Assistance for Redding Electric Services (CARES) guidelines.
(3) Approve modification of amortization policy for City of Redding utility bills. (4) Approve the refund of all City of Redding utility deposits. (5) Rescind approval of allocation of Cap and Trade funds for the Wildfire Mitigation and Building Electrification programs; approve Cap and Trade auction proceeds to be distributed to electric customers; and adopt Resolution approving and adopting the 32nd Amendment to City of Redding Budget Resolution No. 2019-050 to appropriate a total of $9 million in Greenhouse Gas allotment for utility rebates. (6) Approve adoption of a utility grant program for small businesses utilizing $600,000 of Community Development Block Grant (CDBG) funding.
(7) Economic Stimulus Package
a. Approve additional use of $5 million of Greenhouse Gas allotment and adopt Resolution approving and adopting the 33rd Amendment to City of Redding Budget Resolution No. 2019-050 allocating money for projects designated as providing energy savings for the general fund.
b. Provide direction on projects involving utilities funding and borrowing.

Fiscal Impact
The amount of impact of this proposal depends on the City Council’s (Council) direction for staff. The programs implemented thus far are expected to impact the General Fund due to approximately $500,000 in missed revenue projections. Programs such as modifying the Amortization Program guidelines and deferring Transient Occupancy Tax will reduce reserves in the short term by providing cash flow relief to businesses. Using restricted revenue funds to modify existing CARES program guidelines, and also refunding City of Redding utility deposits MEETING DATE: April 21, 2020
ITEM NO. 9.1(b)
FROM:
***APPROVED BY***
[email protected]
[email protected]
SUBJECT: 9.1(b)--Consider Economic Response Plan related to the Covid-19 pandemic's impact on the City and provide direction regarding mitigation measures.

Barry Tippin, City Manager
Packet Pg. 806 Attachment: ^Previous Staff Report 04-21-20 (4.11(f)---COVID-19 Economic Stimulus Package Projects Update) Report to Redding City Council April 16, 2020
Re: 9.1(b)--Economic Response Plan Page 2
and creating a utility grant program for small business will not impact unrestricted reserves. If the additional utility credit is approved, $9 million in Cap and Trade auction proceeds would need to be allocated, some of which would be reallocated from previously funded projects, to bring the total allocation to $11 million for utility rebates. To complete projects listed in the Local Economic Stimulus Package, $5 million in Cap and Trade auction proceeds would need to be allocated in addition to the $4 million already allocated. The Council could also, through approval of this report, provide direction and identify an amount of money to reserve to pay for any potential borrowing for projects that would be approved through the Local Economic Stimulus Package.

Alternative Action
The Council has multiple options with this report. If it chooses to not accept the report in its entirety, all currently implemented programs would cease and no additional community assistance programming would take place at this time. The Council could choose to accept the report, and therefore all of the currently implemented projects as well, and provide direction to staff regarding which new projects to move forward.

Background/Analysis
The Covid-19 global pandemic has been a health catastrophe causing significant disruption in individual, community and societal norms while devastating the economy. The City of Redding, as the local governmental entity, needs to take bold action in line with the State and Federal Government to not only protect the health and welfare of the individual but also of the economy.

The City of Redding City Council will be presented with a number of proposed initiatives and projects to help individuals and businesses through this difficult time. The attached City of Redding Economic Response Plan is a report detailing programming currently implemented, as well as programming that could be implemented to assist the community. These items are varied in cost and source of funding.

Currently implementing
 Maintain City services
 Suspend Return to Owner fees for impounded animals
 Suspend late fees and interest on payments due to the City of Redding  Suspend City of Redding utility shut-offs due to non-payment  Suspend City of Redding utility payment late fees
 Cap and Trade distribution of $50 to every Redding Electric Utility (REU) account holder
Pending approval
 Deferral of Transient Occupancy Tax payment from hotel and motel businesses  Modify existing –Community Assistance for Redding Electric Services (CARES) program guidelines to provide opportunity for additional financial assistance to qualifying utility customers
 Modify Utilities Amortization program guidelines to extend the amortization period, and extend the program to commercial customers
 Refund City of Redding utility deposits to residential and commercial customers  Additional Cap and Trade distribution of $200 to every REU account holder  Utility grant program for small businesses
 Local Economic Stimulus Package containing multiple projects that will result in local contract work opportunities and energy savings to the City of Redding Packet Pg. 807 Attachment: ^Previous Staff Report 04-21-20 (4.11(f)---COVID-19 Economic Stimulus Package Projects Update) Report to Redding City Council April 16, 2020
Re: 9.1(b)--Economic Response Plan Page 3
Council Priority/City Manager Goals
 Budget and Financial Management – “Achieve balanced and stable 10-year Financial Plans for all funds.”
 Public Safety – “Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding.”  Communication and Transparency – “Improve the quality of communication with the public and City employees to enhance knowledge and increase transparency to improve public trust.”
 Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
 Economic Development – “Facilitate and become a catalyst for economic development in Redding to create jobs, retain current businesses and attract new ones, and encourage investment in the community.”
Attachments
Resolution - GHG Customer Distribution
Resolution - Green House Gas Allotment
COR Economic Response Plan 2020
Packet Pg. 808 Attachment: ^Previous Staff Report 04-21-20 (4.11(f)---COVID-19 Economic Stimulus Package Projects Update) Resolution No. 2020 - ____________

A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 32ND AMENDMENT TO CITY BUDGET RESOLUTION NO. 2019-050 RESCINDING

APPROVAL OF ALLOCATION OF CAP AND TRADE FUNDS FOR THE WILDFIRE MITIGATION AND BUILDING ELECTRIFICATION PROGRAMS; APPROVE THE APPROPRIATION OF $9,000,000 OF CAP AND TRADE AUCTION PROCEEDS TO BE DISTRIBUTED TO RATEPAYERS FOR FISCAL YEAR 2019-20.

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDDING THAT Budget Resolution No. 2019-050 be and is hereby amended as follows:

FUND DIVISION DESCRIPTION INCREASE DECREASE
142 854 GHG Customer Distribution $9,000,000
THAT account titles and numbers requiring adjustments by this Resolution are as follows:

USE SOURCE

OF FUNDS OF FUNDS
Decrease in Beginning Balance
142-851-01-0001-01 Beginning Balance $ 1,077,910
Decrease in Cap and Trade Revenues
142-851-01-4400-01 Environmental Attributes $ 2,022,090 Elimination of Building Electrification Project
142-854-8908-98 Building Electrification $ 4,000,000
Elimination of Wildfire Mitigation Project
142-854-8908-99 Wildfire Mitigation $ 1,900,000
Increase in GHG Customer Distribution
142-854-8908-90 GHG Customer Distribution $ 9,000,000
Total $ 9,000,000 $ 9,000,000
THAT the purpose is to rescind approval of allocation of Cap and Trade funds for the Wildfire Mitigation and Building Electrification programs; approve the appropriation of $9,000,000 of Cap and Trade auction proceeds to be distributed to ratepayers for fiscal year 2019-20.

I HEREBY CERTIFY that the foregoing Resolution was introduced at a regular meeting of the City Council of the City of Redding on the 21st day of April, 2020 and was duly adopted at said meeting by the following vote:

Packet Pg. 809 Attachment: ^Previous Staff Report 04-21-20 (4.11(f)---COVID-19 Economic Stimulus Package Projects Update) AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ADAM McELVAIN, Mayor
ATTEST: FORM APPROVAL:

PAMELA MIZE, City Clerk BARRY E. DeWALT, City Attorney
Packet Pg. 810 Attachment: ^Previous Staff Report 04-21-20 (4.11(f)---COVID-19 Economic Stimulus Package Projects Update) Resolution No. 2020 - ____________

A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 33RD AMENDMENT TO CITY BUDGET RESOLUTION NO. 2019-050 APPROVE AND APPROPRIATE ADDITIONAL USE OF $5,000,000 OF GREENHOUSE GAS

ALLOTMENT FOR PROJECTS DESIGNED AS PROVIDING ENERGY SAVINGS FOR THE GENERAL FUND FOR FISCAL YEAR 2019-20.

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDDING THAT Budget Resolution No. 2019-050 be and is hereby amended as follows:

FUND DIVISION DESCRIPTION INCREASE DECREASE
142 854 Energy Efficiency Measures $5,000,000
THAT account titles and numbers requiring adjustments by this Resolution are as follows:

USE SOURCE

OF FUNDS OF FUNDS
Decrease in Beginning Balance
142-851-01-0001-01 Beginning Balance $ 5,000,000
Increase in Energy Efficiency Measures
142-854-8908-96 Energy Efficiency Measures $ 5,000,000
Total $ 5,000,000 $ 5,000,000
THAT the purpose is to approve and appropriate additional use of $5,000,000 of Greenhouse Gas allotment allocating money for projects designed as providing energy savings for the General Fund for fiscal year 2019-20.

I HEREBY CERTIFY that the foregoing Resolution was introduced at a regular meeting of the City Council of the City of Redding on the 21st day of April, 2020 and was duly adopted at said meeting by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ADAM McELVAIN, Mayor
ATTEST: FORM APPROVAL:

PAMELA MIZE, City Clerk BARRY E. DeWALT, City Attorney
Packet Pg. 811 Attachment: ^Previous Staff Report 04-21-20 (4.11(f)---COVID-19 Economic Stimulus Package Projects Update) Packet Pg. 812 Attachment: ^Previous Staff Report 04-21-20 (4.11(f)---COVID-19 Economic Stimulus Package Projects Update) City of Redding Economic Response Plan – April 2020
1 Table of Contents
Executive Summary.......................................................................................................................................2 Plan Elements................................................................................................................................................2 Elements currently implemented .............................................................................................................2 Maintain City Services..........................................................................................................................2 Suspend Return to Owner fees............................................................................................................3 Suspend Late Fees and Interest on City Payments .............................................................................3 Suspend Utility Shut-Off ......................................................................................................................4 Suspend Utility Late Fees.....................................................................................................................4 Distribution of $50 to REU Account Holders.......................................................................................4 Pending the City Council’s approval .........................................................................................................4 Deferral of Transient Occupancy Tax...................................................................................................5 Modify Existing CARES Program Guidelines........................................................................................5 Modify Utilities Amortization Program Guidelines.............................................................................5 Refund City of Redding Utilities Deposits............................................................................................6 Additional Cap and Trade Distribution................................................................................................6 Utility Grant Program for Small Businesses ........................................................................................6 Local Economic Stimulus Package........................................................................................................7 Packet Pg. 813 Attachment: ^Previous Staff Report 04-21-20 (4.11(f)---COVID-19 Economic Stimulus Package Projects Update) City of Redding Economic Response Plan – April 2020
2 Executive Summary
The Covid-19 global pandemic is a health catastrophe causing significant disruption in individual, community and societal norms. While the direct human suffering owed to the disease itself is horrific, the damage to the economy due to necessary health precautions is equally devastating. The City of Redding (City), as the local governmental entity, needs to take bold action in line with the State and Federal Government to not only protect the health and welfare of the individual but also that of the local economy. The City of Redding City Council (Council) has directed that a plan be developed to assist the community in economic recovery to coincide with the cessation of the pandemic. This report provides detailed information on the various programs that have been developed to help foster the economy through this economic disaster.

Some programs have already been implemented while others still need final approval from the City Council. In brief, the programs are listed below.

Currently implement Plan Element Value
Suspend Return to Owner fees $200
Suspend late fees and interest on City of
Redding payments
$60,000
Suspend City of Redding utility shut-offs Increased Cash Flow Suspend City of Redding utility late fees $425,000
Distribution of $50 to REU account holders $2,200,000
Plan Element Pending approval
Deferral of Transient Occupancy Tax $250,000 Est. deferred Modify existing CARES program guidelines $1,500,000
Modify existing Utilities amortization
program guidelines
Increased Cash Flow
Refund City of Redding utility deposits $3,400,000
Additional Cap and Trade distribution $9,000,000
Utility grant program for small businesses $600,000
Local Economic Stimulus Package $20,000,000
Total Value of City Response Plan Est @ $37,500,000
Plan Elements
Elements currently implemented
Maintain City Services
City services provided to the community are critical in nature and are unable to cease in functionality. A multitude of projects, already in the works, have to continue processing in spite of the pandemic that has affected the nation. In order to keep projects moving forward, and to Packet Pg. 814 Attachment: ^Previous Staff Report 04-21-20 (4.11(f)---COVID-19 Economic Stimulus Package Projects Update) City of Redding Economic Response Plan – April 2020
3 continue to serve the community in this critical capacity, City departments implemented immediate changes to comply with State and Federal directives. Personnel able to work from home were provided resources to do so. Meetings of large groups of staff and/or the public were eliminated, and preparations were made to provide access to public meetings without further endangering the community. As a result of the rapid response of staff, City services continue to function for the bulk of the community. In spite of the closure of City Hall and the diminished personnel in the Avtech and Corp Yard buildings, and the Transfer Station, critical City services such as police, fire, electric, solid waste removal, water and wastewater maintenance, and parks services still operate to the benefit of the community. Each position, whether working from home or in the office, is a critical component of maintaining the support of these services. Department directors monitor work product and load to ensure the City continues to function efficiently. The City is providing increased availability of cleaning supplies and sanitizing materials to offices and meeting spaces to maintain worker health.

To provide additional relief to residents and business owners, several programming decisions were implemented. Taking into consideration the varied economic status of Redding residents and businesses, the following steps were taken to provide some help financially.

Suspend Return to Owner fees
Effective March 23, 2020, Haven Humane Society suspended the charging of return to owner fees for animals impounded for running at large. A small portion of the fee is typically returned to the City to recoup costs of providing animal regulation services for the community. The total cost is expected to be less than $200 for the City. This allows Haven to reduce the number of animals left in the shelter while it is being operated at minimum capacity, and it is a benefit for community members who are unable to make the payment at this time.

Suspend Late Fees and Interest on City Payments
The City has initiated the suspension of late fees and penalties for payments and all General Accounts Receivable for items like hangar rents and imposed fines. This is made possible through individual review of accounts as payments are submitted and the reporting is analyzed. Both systems are housed in the legacy system so adjustments are applied manually to individual accounts. The $35 returned check and returned ACH payment fees have been suspended as well. Returned check and ACH fees are charged on an individual basis, and returned items are reported from the City’s banking system daily. When applicable, the returned item amount with the additional fee are typically charged back to established accounts. The fee will be eliminated from these charge backs.

The current plan is to suspend penalties and interest for receivables due in March and April 2020, which would include payments due in April and May. Based on last year’s activities, it is estimated that the loss of revenue to the general fund from the suspensions will be $55,000. The suspension of the returned check and ACH fees is estimated to be $5,000 for the same time period. If extended an additional month through the end of the fiscal year (June 30, 2020), the savings to the community equates to an estimated $60,000 which will result in an equal amount of lost revenue for the City.

Packet Pg. 815 Attachment: ^Previous Staff Report 04-21-20 (4.11(f)---COVID-19 Economic Stimulus Package Projects Update) City of Redding Economic Response Plan – April 2020
4 Suspend Utility Shut-Off
Effective March 18, 2020, the City of Redding Utilities Customer Service suspended the practice of utility shut-offs due to non-payment. Each month, under normal circumstances, approximately 220 utility accounts are disconnected after failure to pay for utility service received over the previous 60 days. Typically, 75 percent of these customers pay their past due amount and have their utilities reconnected within two weeks. With the Covid-19 pandemic and the anticipated increase in the number of utility customers having difficulty keeping up with all of their monthly expenses, it was decided that loss of utility service should not contribute to the stress and anxiety already experienced. Once the pandemic has passed, the Customer Services division will work with customers using various tools to bring the accounts into good standing. It is known that this effort will result in a temporary increase in accounts receivable and decreased cash flow for all utilities – resulting in an equal amount of temporary financial relief to residents of the City of Redding. This measure may result in an increase in bad debt expense, however, additional proposed measures, listed later in this report, could assist in reducing bad debt expense.

Furthermore, bad debt would be sent to a collection agency with a recovery rate of approximately 30 percent.

Suspend Utility Late Fees
Like shut-offs, late fees for utility payments have been suspended. Late fees, historically, amount to $1.7 million per year. While late fee collections are not always linear, it is a close approximation that the suspension will save customers in excess of $425,000 due to the high potential that there will be an increase in late payments. Late fees are an administrative penalty, and therefore, are deposited in the General Fund. If it is assumed that there will be no attempt to collect the past-due late fees, the General Fund will miss revenue projections in this category by at least $425,000.

Distribution of $50 to REU Account Holders
The City Council approved the distribution of excess reserves to be credited to every Redding Electric Utility customer in December 2019 in the amount of $50 per account. The funding source for the distribution is the Greenhouse Gas Allowance Auction Proceeds (also referred to as GHG or Cap and Trade), in an amount equal to about $2.2 million, and will be accomplished via a bill credit.

Pending the City Council’s approval
The following programming ideas were developed to provide additional options to provide financial relief to residents and businesses. These plan elements vary in how they target a diverse set of community members. Reaching as much of the community as possible is crucial for Redding to solidify its economic foundation. These proposals require the City Council’s approval to proceed. Some of the following items can be implemented immediately, while others will need to be further developed and brought back to the Council for further direction.

Packet Pg. 816 Attachment: ^Previous Staff Report 04-21-20 (4.11(f)---COVID-19 Economic Stimulus Package Projects Update) City of Redding Economic Response Plan – April 2020
5 Deferral of Transient Occupancy Tax
Defer payment of TOT from hotel and motel business until August 1, 2020 (payment due August 19, 2020). This deferral would be interest free and full payback would be made by November 1, 2020. The TOT deferral program could provide for much need cash flow for the Hotel and Motel industry by allowing an estimated $250,000 to remain with the business for operating expense. This program would be limited to Hotels/Motels with Business Licenses of 65-40-1 or 65-50-1.

Modify Existing CARES Program Guidelines
Community Assistance for Redding Electric Services (CARES) provides up to $300 of emergency assistance for the electric portion of bills for City of Redding utility customers. The intent of the CARES program is to help customers who have suffered a temporary financial hardship and to bring their account to a current status. Customers are eligible for CARES assistance once every 12 months. This program is funded out of the Public Benefits charges included in each ratepayers’ bill. Staff recommends applying a $300 CARES credit to all residential customers enrolled in the Residential Energy Discount Program (REU’s low income program). This would provide $1.2 million of immediate utility cost relief to our lowest-income customers with an additional $600,000 of additional relief available to those who may apply due to becoming eligible due to impacts from covid-19. These funds would be replenished with the new budget year beginning on July 1, 2020. Should the Council choose to do this, staff recommends providing the Electric Utility Director authority to repeat this process, should the Stay at Home order continue through the summer, and also suspend the once-per-year limitation for applicants. This would have no impact on the Electric Utility’s financial metrics as defined in Council Policy 1414, as Public Benefit Programs are restricted.

Modify Utilities Amortization Program Guidelines
The City of Redding Utilities Customer Service provides amortization for residential customer bills that are past due. This allows customers to “catch-up” on their bill for up to 12 months by amortizing the past-due balance. Staff recommends temporarily expanding this to commercial customers and temporarily extending the amortization for a period of up to 24 months, which would essentially provide a zero percent loan to customers that are past-due and having trouble paying their bill. In addition, this would allow commercial customers who receive Small Business Administration Loans to focus on other essential costs. This would have a temporary impact on City of Redding Utilities, as cash would not be received for up to two years. The risk to the utilities would be any eventual non-performance of these loans; non-performance would mean not paying the full amortization over the 24-month period. Therefore, staff recommends establishing an “eligibility criteria” that the customer must have not been disconnected for nonpayment of utilities in the previous year to be automatically approved for the amortization.

Customers not eligible for automatic amortization may still request it and approval will be granted on a case by case basis. Should the Council choose to do this, Staff recommends providing the Electric Utility Director administrative authority to modify program elements as necessary. As this could affect water, wastewater, and solid waste utilities, the Public Works Packet Pg. 817 Attachment: ^Previous Staff Report 04-21-20 (4.11(f)---COVID-19 Economic Stimulus Package Projects Update) City of Redding Economic Response Plan – April 2020
6 Director would collaborate in these decisions. This plan element will potentially provide millions of dollars in available cash flow for residents and businesses.

Refund City of Redding Utilities Deposits
Staff recommends returning all customer deposits held by Utilities Customer Services. This would return approximately $3.4 million to customers, including approximately $600,000 to commercial customers. The City holds utility deposits on customer accounts that present a higher credit risk to the utilities. By returning deposits, the City is returning monies to customers most in need. This would have no immediate impact on the Electric Utility’s financial metrics as defined in Council Policy 1414 as customer deposits are not included in unrestricted reserves for the purpose of calculating days of cash on hand. The risk to the utilities would be future bad debt accruals of non-payment of utilities by customers who have demonstrated difficulty paying bills.

However, this bad debt would be sent to a collection agency with a recovery rate of approximately 30 percent. Should the Council choose to do this, Staff recommends providing the Electric Utility Director authority to modify administrative processes for billing future utility deposits as defined in City Council Policy 1404. The deposit requirement will be reinstated at an unknown time in the future.

Additional Cap and Trade Distribution
Staff recommends a $200 credit on Electric utility bills to all customers out of Cap and Trade auction proceeds, which is similar to the $50 refund recently approved by Council. This would provide an additional $9 million in rebates to electric utility customers, bringing the total rebate amount, including the Council’s action on March 26, 2020, to approximately $11 million. To fund this program, the Council would need to allocate the balance of current year Cap and Trade revenues and cancel two Council-approved programs that have yet to launch: Wildfire Mitigation and Building Electrification. Wildfire Mitigation has yet to start due to the California Air Resources Board not providing a quantification methodology for reduced greenhouse gasses achieved through fuels reduction, thus the Cap and Trade funds are not available for this purpose. Building Electrification has yet to start due to staffing limitations. This would have no impact on the Electric Utility’s financial metrics as defined in Council Policy 1414 as Cap and Trade revenues are restricted.

Utility Grant Program for Small Businesses
As an entitlement city for the U.S. Department of Housing and Urban Development (HUD) the City receives an annual allocation of Community Development Block Grant funding which is used for public service and public improvements. Due to the Federal CARES act the City received an additional allocation of $447,450. This funding, combined with unused funding from past projects, for a total of $600,000 provides the City an opportunity to provide funding toward eligible small business utility payments for those in the most need or are unable to receive Federal assistance or grants. If approved, staff will present the program and the amount available as part of the required public hearing to approve the use of the funding.

Packet Pg. 818 Attachment: ^Previous Staff Report 04-21-20 (4.11(f)---COVID-19 Economic Stimulus Package Projects Update) City of Redding Economic Response Plan – April 2020
7 Local Economic Stimulus Package
The Local Economic Stimulus Package is composed of multi-departmental projects intended to result in a combination of benefits to the City. In its infancy, this was a mass project designed to create an energy savings with each completed project. The City, however, has multiple deferred maintenance projects that must be completed to maintain the infrastructure stability of its assets.

Staff developed the following plan in a response to a need to merge the energy savings needs of the City with its deferred maintenance needs and infuse much needed capital into the local economy.

The projects in this package were specifically chosen as critical needs either in the realm of energy savings, which qualifies the project to be paid for through GHG auction proceeds, or for its contribution to eliminating the deferred maintenance needs of the City. A combination of GHG funding, utility reserves, municipal bond, and energy cost savings would be used to fund the package with little or no net budgetary impact to the General Fund. The total value of the economic stimulus package is estimated at approximately $20 million. Approximately $9.5 million of GHG money could be allocated for the completion of the projects that realize an energy savings for the City. The energy savings over time for the General Fund could be used to fund the deferred maintenance needs.

Several of the anticipated projects such as the work at various fire stations and lighting upgrades would be started immediately and put out to bid as soon as possible. Other projects, such as the replacement of the heating and air conditioning system at the Civic Auditorium will need to be analyzed further. The intent is to move quickly to infuse available GHG funds and provide economic benefit for the community.

The calculated energy savings from the energy savings projects could be used to secure bond funding to accelerate up to another $10 million in local projects including improvements to the Redding Aquatic Center, park facilities, required building maintenance, and other amenities.

Staff will return to the City Council with a full project list and borrowing options should the City Council provide direction to do so.

Completion of projects totaling up to $20 million is quite a large endeavor. However, the plan would be to bid multiple smaller projects to provide the best opportunity for local contractors to participate in the process, and thereby providing the local economy a direct opportunity to see quick and significant economic benefit in jobs and business activity. According to multipliers provided by the Shasta County Economic Development Corporation, the City of Redding would see a direct benefit equal to 328 jobs and $30 million of economic impact.

Packet Pg. 819 Attachment: ^Previous Staff Report 04-21-20 (4.11(f)---COVID-19 Economic Stimulus Package Projects Update)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Adopt a Resolution relative to Sanitary Sewer Maintenance Districts (SSMD) 01-07 Hope Lane, and 01-19 Seven Bridges, authorizing the following:
(1) Approving the Engineer’s Reports for Fiscal Year 2024-25 for SSMD 01-07 and SSMD 01-19 as filed with the City Clerk;
(2) Setting a Public Hearing for 6:00 p.m. on July 16, 2024, in the City Council Chambers, located at 777 Cypress Avenue, Redding, California; and (3) Declaring the City Council’s intention to levy and collect assessments for Fiscal Year 2024–25 pursuant to the State of California Improvement Act of 1911.

Fiscal Impact
Generally, sanitary sewer maintenance districts are self-supporting and there are no fiscal impacts to the City of Redding’s General Fund.

Alternative Action
The City Council (Council) may choose not to approve and provide alternative direction to staff or make changes to the Engineer’s Report.

Background
Sanitary Sewer Maintenance District (SSMD) 01-07 was formed to comply with the conditions of approval for the Hope Lane Subdivision, S-12-03, and SSMD 01-19 was formed to comply with the conditions of approval for the Seven Bridges Subdivision, S-03-09/PD-1-09/RZ-2-09.

These subdivisions are not able to use standard gravity sewer lines and the developers were conditioned to form SSMDs so that the cost of maintenance and operation of the lift station will be borne by the tributary property owners. Lift stations are not commonly used in the public system for individual developments, and the use of SSMDs ensures that the maintenance responsibilities are born by owners of lots within their respective districts and not by other utility customers.

MEETING DATE: June 18, 2024
ITEM NO. 4.11(g)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(g)--Resolution Setting Public Hearing of Sanitary Sewer Maintenance District 01-07 Hope Lane and 01-19 Seven Bridges
Michael Webb, Public Works
Director
Packet Pg. 820
Report to Redding City Council June 12, 2024
Re: 4.11(g)--Resolution Setting Public Hearing of SSMD 01-07 and 01-19 Page 2 The proposed per-lot assessment is based on the amount initially estimated at the time of district formation and then adjusted annually by the cost inflation factor associated with the "20 Cities Construction Cost Index" from the most recent March edition of Engineering News Record. The proposed levies reflect the anticipated maintenance needs of the districts for Fiscal Year 2024-

25. SSMD District Name General Location Proposed
Assessment
Proposed
Levy
01-07 Hope Lane At the intersection of Hope Lane and
Carnegie Drive
$ 521.77 $ 258.66
01-19 Seven Bridges At the intersection of Oasis Road and Rialto Parkway
$ 189.31 $ 189.30
Environmental Review
This activity is not a project as defined by the California Environmental Quality Act. On January 25, 2005, the Planning Commission adopted the Mitigation Negative Declaration for the Hope Lane Subdivision, and on March 10, 2015, the Planning Commission adopted the Mitigation Negative Declaration for the Hope Lane Phase 2 Subdivision. On September 7, 2010, Council adopted the Mitigation Negative Declaration for the Seven Bridges Subdivision. No further action is required.

Council Priority/City Manager Goals
• Budget and Financial Management – “Achieve balanced and stable 10-year Financial Plans for all funds.”
Attachments
^Resolution
^Location Map
SSMD 1-07 Engineer's Report 2024-25
SSMD 1-19 Engineer's Report 2024-25
Packet Pg. 821
RESOLUTION NO. 2024-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING

APPROVING THE REPORT OF THE ENGINEER AS FILED AND
DECLARING ITS INTENTION TO:
(1) SET A PUBLIC HEARING DATE REGARDING SANITARY
SEWER MAINTENANCE DISTRICTS: 01-07 AND 01-19
(2) LEVY AND COLLECT ASSESSMENTS IN THESE DISTRICTS
FOR FISCAL YEAR 2024-25 PURSUANT TO THE
IMPROVEMENT ACT OF 1911
WHEREAS:

A. The City Council heretofore ordered the formation of Sanitary Sewer Maintenance Districts 01-07 and 01-19 (Districts) under authority granted by the Improvement Act of 1911, Chapter 26, Maintenance Districts, Streets and Highways Code of the State of California, Section 5820, et seq.; and
B. The purpose of the Districts is to provide maintenance to the sewer lift station improvements as required by the conditions of development approval of the Hope Lane Subdivision, S-12-03 and Seven Bridges Subdivision, S-03-09/PD-1-09/RZ-2-09; and C. The Engineer has filed his Reports with the City Clerk; and D. The assessment for Fiscal Year 2024–25 is not an increase because the cost of living adjustment provided for herein was approved at the time of the formation of the District; NOW, THEREFORE, IT IS RESOLVED BY THE CITY COUNCIL THAT:

1. The matters set forth above are true, correct, and are adopted herein.

2. The Engineer’s Reports, as filed, are hereby approved.

3. The Engineer’s Reports, on file with the City Clerk, contain a full and detailed description of the improvements, the boundaries of the Districts, and the proposed assessments upon the assessable lots within the Districts.

4. The existing improvements for the Districts are set forth in the Engineer’s Reports on file with the City Clerk.

5. The general locations of the lots in the Districts are set forth in Part A of the Engineer’s Reports on file with the City Clerk.

Packet Pg. 822 Attachment: ^Resolution (4.11(g)--Resolution Setting Public Hearing of SSMD 01-07 and 01-19)

6. Only costs for maintenance and repairs to the sewer lift station, including electric and water charges; replacement of pumps, force mains, and appurtenances; maintenance of any buildings or structures housing sewer lift station facilities; other improvements to remove or cover graffiti; administrative costs; and such other maintenance and incidental expenses as are authorized by Streets and Highways Code Sections 5821, will be assessed.

7. A public hearing will be held on July 16, 2024, at the hour of 6:00 p.m., or as soon thereafter as the matter may be heard, in the City Council Chambers located at 777 Cypress Avenue, Redding, California, to address the confirmation and approval of the proposed assessment for Fiscal Year 2024–25.

SSMD District
Name General Location Proposed Assessment
Proposed
Levy
01-07 Hope Lane At the intersection of Hope Lane
and Carnegie Drive $ 521.77 $ 258.66
01-19 Seven
Bridges
At the intersection of Oasis Road
and Rialto Parkway $ 189.31 $ 189.30

8. The method of calculating the annual assessment is set forth in Part B of the Engineer’s Report on file with the City Clerk.

9. The City Clerk shall give notice of said public hearing.

I HEREBY CERTIFY that the foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Redding on the 18th day of June, 2024, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:
____________________________________
TENESSA AUDETTE, Mayor
ATTEST: FORM APPROVED:
__________________________________ ____________________________________ SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney Packet Pg. 823 Attachment: ^Resolution (4.11(g)--Resolution Setting Public Hearing of SSMD 01-07 and 01-19) Packet Pg. 824 Attachment: ^Location Map (4.11(g)--Resolution Setting Public Hearing of SSMD 01-07 and 01-19) Packet Pg. 825
Attachment: SSMD 1-07 Engineer's Report 2024-25 (4.11(g)--Resolution Setting Public Hearing of SSMD 01-07 and 01-19) Packet Pg. 826
Attachment: SSMD 1-07 Engineer's Report 2024-25 (4.11(g)--Resolution Setting Public Hearing of SSMD 01-07 and 01-19) Packet Pg. 827
Attachment: SSMD 1-07 Engineer's Report 2024-25 (4.11(g)--Resolution Setting Public Hearing of SSMD 01-07 and 01-19) Packet Pg. 828
Attachment: SSMD 1-07 Engineer's Report 2024-25 (4.11(g)--Resolution Setting Public Hearing of SSMD 01-07 and 01-19) Packet Pg. 829
Attachment: SSMD 1-07 Engineer's Report 2024-25 (4.11(g)--Resolution Setting Public Hearing of SSMD 01-07 and 01-19) Packet Pg. 830
Attachment: SSMD 1-07 Engineer's Report 2024-25 (4.11(g)--Resolution Setting Public Hearing of SSMD 01-07 and 01-19) Packet Pg. 831
Attachment: SSMD 1-07 Engineer's Report 2024-25 (4.11(g)--Resolution Setting Public Hearing of SSMD 01-07 and 01-19) Packet Pg. 832
Attachment: SSMD 1-07 Engineer's Report 2024-25 (4.11(g)--Resolution Setting Public Hearing of SSMD 01-07 and 01-19) Packet Pg. 833
Attachment: SSMD 1-19 Engineer's Report 2024-25 (4.11(g)--Resolution Setting Public Hearing of SSMD 01-07 and 01-19) Packet Pg. 834
Attachment: SSMD 1-19 Engineer's Report 2024-25 (4.11(g)--Resolution Setting Public Hearing of SSMD 01-07 and 01-19) Packet Pg. 835
Attachment: SSMD 1-19 Engineer's Report 2024-25 (4.11(g)--Resolution Setting Public Hearing of SSMD 01-07 and 01-19) Packet Pg. 836
Attachment: SSMD 1-19 Engineer's Report 2024-25 (4.11(g)--Resolution Setting Public Hearing of SSMD 01-07 and 01-19) Packet Pg. 837
Attachment: SSMD 1-19 Engineer's Report 2024-25 (4.11(g)--Resolution Setting Public Hearing of SSMD 01-07 and 01-19) Packet Pg. 838
Attachment: SSMD 1-19 Engineer's Report 2024-25 (4.11(g)--Resolution Setting Public Hearing of SSMD 01-07 and 01-19) Packet Pg. 839
Attachment: SSMD 1-19 Engineer's Report 2024-25 (4.11(g)--Resolution Setting Public Hearing of SSMD 01-07 and 01-19) Packet Pg. 840
Attachment: SSMD 1-19 Engineer's Report 2024-25 (4.11(g)--Resolution Setting Public Hearing of SSMD 01-07 and 01-19)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following actions relative to Bid Schedule No. 5436 (Job No. 3621 & 3651) Sacramento River Trail Repairs:
(1) Award to Stimple-Wiebelhaus Associates, Inc., in the amount of $1,082,516.75; (2) Approve an additional $180,000 to cover the cost of administration and inspection fees; and $390,000 for project development costs;
(3) Approve $110,000 to provide construction contingency funding; and (4) Authorize the City Manager to approve additional increases in either the construction management or construction contingency amounts up to a total of $35,000.

Fiscal Impact
The Sacramento River Trail Repairs (Project) is being funded by four Public Assistance and California Disaster Assistance Act (CDAA) grants through the Federal Emergency Management Agency (FEMA). Three of the grants are associated with damage that occurred in 2017 from severe storms and flooding and one grant is associated with damage from the Carr Fire. The anticipated reimbursement from the grants is 93.75 percent of the total project cost; 75 percent from FEMA, and 18.75 percent from the California Governor’s Office of Emergency Services (Cal-OES). The City of Redding (City) is responsible for the remaining 6.25 percent as the local share. The City’s share will come from the Parks Fund. Costs will initially be funded with reserves until reimbursements from FEMA and Cal OES are received. The Parks Fund has sufficient budget to cover its share of this project and funding the project will not impact other activities or projects. Project costs are summarized in the following table:

MEETING DATE: June 18, 2024
ITEM NO. 4.11(h)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(h)--Award Bid Schedule No. 5436 (Job Order No. 3621 & 3651) Sacramento River Trail Repairs
Michael Webb, Public Works
Director
Packet Pg. 841
Report to Redding City Council June 10, 2024
Re: 4.11(h)--Award BS No. 5436 Sacramento River Trail Repairs Page 2 Cost Summary
Item Estimated
Project Development Costs $390,000
Construction Contract + Contingency $1,192,516.75
Contract Administration, Inspection, Testing $180,000
Additional City Manager Authority $35,000
Total Project Costs $1,797,516.75
Project cost components are estimates and some shifting of the project development, construction management, and construction contingency funds may be necessary to balance the project within the approved budget.

Alternative Action
Council may choose not to award the bid for the project and provide staff with alternate direction. This option could prevent crucial repairs to the Sacramento River Trail.

Background/Analysis
Severe storms and flooding in the winter of 2017 caused significant damage at various locations along the City’s Sacramento River Trail, including erosion and damage to pavement, concrete, and bench areas. On March 17, 2017, through Declaration 4301, FEMA announced that federal disaster assistance was available to the State of California to supplement state, tribal, and local recovery efforts in the areas affected by the severe winter storms, flooding, and mudslides.

Following the disaster declaration, staff worked closely with Cal OES and FEMA to develop project scopes associated with the repairs required from the storm damage. The process to agree upon the eligible project scopes and receive obligations from FEMA took a substantial amount of time, but in the summer of 2020 the City received funding obligations from FEMA for the three 2017 storm damage project scopes along the Sacramento River Trail that are associated with this project, FEMA PW935, PW990, and PW991. On September 1, 2020, the Council authorized a budget resolution appropriating funds to complete these and other storm damage repairs.

While Staff was working with Cal OES and FEMA through the storm damage scopes, the Carr Fire caused further damages to the Sacramento River Trail in the same area in the summer of 2018, damaging trail pavement and fencing. In January of 2020, FEMA provided another obligation, PW0075, to fund the fire damage repairs. Then, in February 2020 a Request for Proposal was awarded to Jacobs Engineering Group, Contract C-8445, to provide engineering consulting and environmental services for the City’s FEMA related projects. Jacobs assisted with the environmental permitting required for each of the obligations included in the Project.

Staff elected to consolidate the work associated with the three 2017 storm damage obligations and the Carr Fire obligation into a single bid package for the Project because of the close proximity of the work areas included in the obligations, to reduce overall construction costs, and to avoid potential conflicts during construction with multiple contractors working in the same areas. In general, the Project will include repairs for replacement of damaged asphalt, concrete, trail shoulder backing, aggregate base, benches, and fencing along the Sacramento River Trail. It will also include backfilling eroded areas with riprap, and an asphalt concrete overlay for a portion of the trail.

Packet Pg. 842
Report to Redding City Council June 10, 2024
Re: 4.11(h)--Award BS No. 5436 Sacramento River Trail Repairs Page 3 Attached is a tabulation of bids received and opened on May 23, 2024, for construction of the Project. The low bid in the amount of $1,082,516.75 was received from Stimpel-Wiebelhaus Associates, Inc., of Redding, California. The engineer's estimate was $867,692.50. Total project development costs for this project are estimated to be $390,000. Project development costs include engineering, grant applications and management, surveying, right-of-way, extensive environmental permitting, consultant services, and permit fees.

Environmental Review
On August 16, 2022, City Council adopted the Mitigated Negative Declaration and the Mitigation Monitoring and Environmental Commitment Program; and approved the Sacramento River Trail Repairs Project, thereby satisfying the requirements of the California Environmental Quality Act Guidelines §15074. This project has also been determined, including FEMA concurrence, to be Categorically Excluded under National Environmental Policy Act (NEPA) and no further action is required.

Council Priority/City Manager Goals
This agenda item is a routine operational item.

Attachments
^Location Map
^Bid Tabulation
^Staff Report 8-16-22
Packet Pg. 843

CITY OF REDDING

LOCATION MAP

SACRAMENTO RIVER TRAIL

PUBLIC WORKS REPAIRS PROJECT

DEPARTMENT

LOCATION

PROJECT
N. MARKET ST

QUARTZ HILL RD

BUENAVENTURA BLVD RIVERSIDE DR

EUREKA WAY HARLAN DR LAKE REDDING DR

BENTON DR SACRAMENTO RIVER

TURTLE BAY
HWY 299 W KESWICK DAM RD

UNION PACIFIC RAILROAD MARKET ST

COURT ST

MAGNOLIA AVE
Packet Pg. 844 Attachment: ^Location Map (4.11(h)--Award BS No. 5436 Sacramento River Trail Repairs) BID TABULATION FOR:

SACRAMENTO RIVER TRAIL REPAIRS
Bid Schedule No.: 5436

ENGINEER'S EST
5/23/2024 UNIT UNIT

ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRICE TOTAL FEMA NO. PA-09-CA4301-PW-0935
1 Water Pollution Control LS 1 $5,000.00 $5,000.00 $750.00 $750.00 $17,382.00 $17,382.00 2 Contractor Supplied Biologists LS 1 $15,000.00 $15,000.00 $23,000.00 $23,000.00 $27,610.00 $27,610.00 3 Fence (Temporary, Type ESA) LS 1 $2,500.00 $2,500.00 $2,000.00 $2,000.00 $9,048.00 $9,048.00 4 Traffic Control and Public Safety LS 1 $20,000.00 $20,000.00 $6,000.00 $6,000.00 $32,340.00 $32,340.00 5 Clearing and Grubbing SY 824 $15.00 $12,360.00 $56.00 $46,144.00 $44.50 $36,668.00 6 Excavation (Unclassified) CY 131 $75.00 $9,825.00 $280.00 $36,680.00 $166.00 $21,746.00 7 Aggregate Base CY 81.5 $110.00 $8,965.00 $208.00 $16,952.00 $311.00 $25,346.50 8 Shoulder Backing CY 25.5 $120.00 $3,060.00 $347.00 $8,848.50 $328.00 $8,364.00 9 Concrete (4") CY 26.5 $1,500.00 $39,750.00 $2,400.00 $63,600.00 $1,552.00 $41,128.00 10 Concrete Curb (6") LF 20 $100.00 $2,000.00 $220.00 $4,400.00 $105.00 $2,100.00 11(F) Riprap (Class VI, Vegetated) CY 81 $300.00 $24,300.00 $315.00 $25,515.00 $299.00 $24,219.00 12 Remove and Reinstall Bench (Concrete) EACH 1 $500.00 $500.00 $1,200.00 $1,200.00 $4,233.00 $4,233.00 13 Remove and Replace Bench (Concrete) EACH 2 $2,000.00 $4,000.00 $3,000.00 $6,000.00 $4,947.00 $9,894.00 FEMA NO. PA-09-CA4301-PW-0990
14 Water Pollution Control LS 1 $5,000.00 $5,000.00 $750.00 $750.00 $1,632.00 $1,632.00 15 Contractor Supplied Biologists LS 1 $7,500.00 $7,500.00 $34,000.00 $34,000.00 $42,202.00 $42,202.00 16 Fence (Temporary, Type ESA) LS 1 $2,000.00 $2,000.00 $5,000.00 $5,000.00 $9,048.00 $9,048.00 17 Traffic Control and Public Safety LS 1 $30,000.00 $30,000.00 $8,500.00 $8,500.00 $47,740.00 $47,740.00 18 Clearing and Grubbing SY 1727 $15.00 $25,905.00 $37.00 $63,899.00 $42.50 $73,397.50 19 Excavation (Unclassified) CY 337 $75.00 $25,275.00 $140.00 $47,180.00 $103.00 $34,711.00 20 Clean Existing Culvert LF 46 $10.00 $460.00 $149.00 $6,854.00 $109.00 $5,014.00 21 Shoulder Backing CY 458 $120.00 $54,960.00 $121.00 $55,418.00 $164.00 $75,112.00 22 Replace Asphalt Concrete CY 13.5 $1,650.00 $22,275.00 $945.00 $12,757.50 $847.00 $11,434.50 23(F) Riprap (1/4 Ton) CY 382 $250.00 $95,500.00 $190.00 $72,580.00 $187.00 $71,434.00 24(F) Riprap (Backing No. 2) CY 34 $250.00 $8,500.00 $200.00 $6,800.00 $290.00 $9,860.00 25 Articulated Block SF 32 $100.00 $3,200.00 $800.00 $25,600.00 $800.00 $25,600.00 FEMA NO. PA-09-CA4301-PW-0991
26 Water Pollution Control LS 1 $5,000.00 $5,000.00 $750.00 $750.00 $1,764.00 $1,764.00 27 Project Funding Sign LS 1 $2,000.00 $2,000.00 $2,500.00 $2,500.00 $720.00 $720.00 28 Contractor Supplied Biologists LS 1 $10,000.00 $10,000.00 $2,000.00 $2,000.00 $3,600.00 $3,600.00 29 Fence (Temporary, Type ESA) LS 1 $1,500.00 $1,500.00 $1,000.00 $1,000.00 $9,048.00 $9,048.00 30 Construction Funding Sign EA 1 $2,000.00 $2,000.00 $2,500.00 $2,500.00 $480.00 $480.00 31 Traffic Control and Public Safety LS 1 $12,000.00 $12,000.00 $5,000.00 $5,000.00 $16,940.00 $16,940.00 Stimpel-Wiebelhaus
Associates, Inc. Axner Excavating Inc.

Shaded areas indicate corrections made in accordance with the Special Provisions.

Packet Pg. 845 Attachment: ^Bid Tabulation (4.11(h)--Award BS No. 5436 Sacramento River Trail Repairs) BID TABULATION FOR:

SACRAMENTO RIVER TRAIL REPAIRS
Bid Schedule No.: 5436

ENGINEER'S EST
5/23/2024 UNIT UNIT

ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRICE TOTAL Stimpel-Wiebelhaus
Associates, Inc. Axner Excavating Inc.
32 Temporarily Remove and Reinstall
Trellises LS 1 $5,000.00 $5,000.00 $2,725.00 $2,725.00 $5,710.00 $5,710.00 33 Replace Stamped Concrete (4") CY 5 $2,000.00 $10,000.00 $5,500.00 $27,500.00 $4,452.00 $22,260.00 34 Concrete Key Curb (12") LF 45 $100.00 $4,500.00 $260.00 $11,700.00 $156.00 $7,020.00 35(F) Riprap (Class VI, Vegetated) CY 110 $300.00 $33,000.00 $255.00 $28,050.00 $211.00 $23,210.00 36 Remove and Replace Reinforced
Concrete Bench CY 10 $2,000.00 $20,000.00 $7,000.00 $70,000.00 $4,932.00 $49,320.00 37 Relocate Rock Mounted Plaque EA 1 $1,500.00 $1,500.00 $2,725.00 $2,725.00 $2,673.00 $2,673.00 FEMA NO. PA-09-CA4382-PW-00075
38 Water Pollution Control LS 1 $5,000.00 $5,000.00 $750.00 $750.00 $1,632.00 $1,632.00 39 Traffic Control and Public Safety LS 1 $30,000.00 $30,000.00 $7,000.00 $7,000.00 $20,020.00 $20,020.00 40 Crack Sealing LS 1 $20,000.00 $20,000.00 $38,000.00 $38,000.00 $19,250.00 $19,250.00 41 Pavement Fabric SY 1200 $10.00 $12,000.00 $13.00 $15,600.00 $4.80 $5,760.00 42 Shoulder Backing CY 130 $120.00 $15,600.00 $188.00 $24,440.00 $499.00 $64,870.00 43 Fence (4' Wood) LF 240 $125.00 $30,000.00 $175.00 $42,000.00 $187.00 $44,880.00 44 Replace Fence Fabric (4' Chain Link) LF 85 $60.00 $5,100.00 $50.00 $4,250.00 $58.00 $4,930.00 45 Cold Mill Asphalt Concrete SF 1070 $10.00 $10,700.00 $16.00 $17,120.00 $12.00 $12,840.00 46 Asphalt Concrete Overlay Ton 800 $225.00 $180,000.00 $230.00 $184,000.00 $235.00 $188,000.00 47 Traffic Stripe (4" Paint) LF 9983 $2.50 $24,957.50 $1.25 $12,478.75 $1.50 $14,974.50 TOTAL - CONTRACT ITEMS $867,692.50 $1,082,516.75 $1,187,165.00 Shaded areas indicate corrections made in accordance with the Special Provisions.

Packet Pg. 846 Attachment: ^Bid Tabulation (4.11(h)--Award BS No. 5436 Sacramento River Trail Repairs) BID TABULATION FOR:

SACRAMENTO RIVER TRAIL REPAIRS
Bid Schedule No.: 5436
5/23/2024

ITEM DESCRIPTION UNIT QTY
FEMA NO. PA-09-CA4301-PW-0935
1 Water Pollution Control LS1
2 Contractor Supplied Biologists LS1
3 Fence (Temporary, Type ESA) LS1
4 Traffic Control and Public Safety LS
1 5 Clearing and Grubbing SY 824 6 Excavation (Unclassified) CY 131 7 Aggregate Base CY 81.5 8 Shoulder Backing CY 25.5 9 Concrete (4") CY 26.5 10 Concrete Curb (6") LF 20
11(F) Riprap (Class VI, Vegetated) CY 81
12 Remove and Reinstall Bench (Concrete) EACH1
13 Remove and Replace Bench (Concrete) EACH2
FEMA NO. PA-09-CA4301-PW-0990
14 Water Pollution Control LS1
15 Contractor Supplied Biologists LS1
16 Fence (Temporary, Type ESA) LS1
17 Traffic Control and Public Safety LS1
18 Clearing and Grubbing SY 1727
19 Excavation (Unclassified) CY 337
20 Clean Existing Culvert LF 46
21 Shoulder Backing CY 458
22 Replace Asphalt Concrete CY 13.5
23(F) Riprap (1/4 Ton) CY 382
24(F) Riprap (Backing No. 2) CY 34
25 Articulated Block SF 32
FEMA NO. PA-09-CA4301-PW-0991
26 Water Pollution Control LS1
27 Project Funding Sign LS1
28 Contractor Supplied Biologists LS1
29 Fence (Temporary, Type ESA) LS1
30 Construction Funding Sign EA1
31 Traffic Control and Public Safety LS1

AVERAGES

UNIT UNIT

PRICE TOTAL PRICE
$6,000.00 $6,000.00 $8,044.00
$17,000.00 $17,000.00 $22,536.67
$3,500.00 $3,500.00 $4,849.33
$9,000.00 $9,000.00 $15,780.00
$20.00 $16,480.00 $40.17
$200.00 $26,200.00 $215.33
$500.00 $40,750.00 $339.67
$800.00 $20,400.00 $491.67
$1,200.00 $31,800.00 $1,717.33
$325.00 $6,500.00 $216.67
$350.00 $28,350.00 $321.33
$1,500.00 $1,500.00 $2,311.00
$5,500.00 $11,000.00 $4,482.33
$6,000.00 $6,000.00 $2,794.00
$34,000.00 $34,000.00 $36,734.00
$3,500.00 $3,500.00 $5,849.33
$3,500.00 $3,500.00 $19,913.33
$20.00 $34,540.00 $33.17
$190.00 $64,030.00 $144.33
$180.00 $8,280.00 $146.00
$250.00 $114,500.00 $178.33
$1,200.00 $16,200.00 $997.33
$250.00 $95,500.00 $209.00
$560.00 $19,040.00 $350.00
$250.00 $8,000.00 $616.67
$3,500.00 $3,500.00 $2,004.67
$4,000.00 $4,000.00 $2,406.67
$20,000.00 $20,000.00 $8,533.33
$2,500.00 $2,500.00 $4,182.67
$5,000.00 $5,000.00 $2,660.00
$3,500.00 $3,500.00 $8,480.00
RTA Construction, Inc
Shaded areas indicate corrections made in accordance with the Special Provisions.

Packet Pg. 847 Attachment: ^Bid Tabulation (4.11(h)--Award BS No. 5436 Sacramento River Trail Repairs) BID TABULATION FOR:

SACRAMENTO RIVER TRAIL REPAIRS
Bid Schedule No.: 5436
5/23/2024

ITEM DESCRIPTION UNIT QTY
32 Temporarily Remove and Reinstall
Trellises LS
1 33 Replace Stamped Concrete (4") CY
5 34 Concrete Key Curb (12") LF 45
35(F) Riprap (Class VI, Vegetated) CY 110
36 Remove and Replace Reinforced
Concrete Bench CY 10
37 Relocate Rock Mounted Plaque EA
1 FEMA NO. PA-09-CA4382-PW-00075
38 Water Pollution Control LS1
39 Traffic Control and Public Safety LS1
40 Crack Sealing LS1
41 Pavement Fabric SY 1200
42 Shoulder Backing CY 130
43 Fence (4' Wood) LF 240
44 Replace Fence Fabric (4' Chain Link) LF 85
45 Cold Mill Asphalt Concrete SF 1070
46 Asphalt Concrete Overlay Ton 800
47 Traffic Stripe (4" Paint) LF 9983

TOTAL - CONTRACT ITEMS

AVERAGES

UNIT UNIT

PRICE TOTAL PRICE
RTA Construction, Inc
$6,000.00 $6,000.00 $4,811.67
$7,000.00 $35,000.00 $5,650.67
$550.00 $24,750.00 $322.00
$300.00 $33,000.00 $255.33
$6,000.00 $60,000.00 $5,977.33
$4,000.00 $4,000.00 $3,132.67
$2,000.00 $2,000.00 $1,460.67
$5,000.00 $5,000.00 $10,673.33
$25,000.00 $25,000.00 $27,416.67
$6.00 $7,200.00 $7.93
$175.00 $22,750.00 $287.33
$235.00 $56,400.00 $199.00
$65.00 $5,525.00 $57.67
$13.00 $13,910.00 $13.67
$300.00 $240,000.00 $255.00
$5.00 $49,915.00 $2.58
$1,254,520.00 $1,174,733.92
Shaded areas indicate corrections made in accordance with the Special Provisions.

Packet Pg. 848 Attachment: ^Bid Tabulation (4.11(h)--Award BS No. 5436 Sacramento River Trail Repairs)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Adopt the Mitigated Negative Declaration and the Mitigation Monitoring and Environmental Commitment Program; and approve the Sacramento River Trail Repairs Project as described, thereby satisfying the requirements of the California Environmental Quality Act Guidelines §15074.

Fiscal Impact
Approval of the Sacramento River Trail Repairs Project (Project), along with adoption of the Mitigated Negative Declaration (MND) and the Mitigation Monitoring and Environmental Commitment Program (MMP) allows the project to move toward the final design and construction phases. There is no fiscal impact as a direct result of adopting the MND, MMP, and approving the project.

The City of Redding (City) has received funding assistance from the Federal Emergency Management Agency (FEMA) for public assistance projects PA-09-CA-4301-PW-00935; PA09-CA-4301-PW-00990; and PA-09-CA-4301-PW-00991 to complete the collective Project.

FEMA has obligated approximately $731,000 for delivery of this project. Actual project costs are shared by FEMA (75 percent), State (18.75 percent) and City (6.25 percent).

Alternative Action
The City Council (Council) may choose to not adopt the MND and the MMP, and not approve the project as described. This project could not proceed without the approval of these documents, as it would be out of compliance with the California Environmental Quality Act (CEQA).

Background/Analysis
In January 2017, heavy rains and severe flooding caused water to overtop embankments along MEETING DATE: August 16, 2022
ITEM NO. 4.11(a)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(a)--Adoption of Sacramento River Trail Repairs Project, Mitigated Negative Declaration and the Mitigation Monitoring Program
Chuck Aukland, Public
Works Director
Packet Pg. 849 Attachment: ^Staff Report 8-16-22 (4.11(h)--Award BS No. 5436 Sacramento River Trail Repairs) Report to Redding City Council August 5, 2022
Re: 4.11(a)--Sacramento River Trail Repairs Project Page 2 the Sacramento River which damaged various parks and trails. The City sought funding assistance from FEMA and developed multiple projects to repair the storm damage.

The proposed project features a total of 26 work sites, located along the Sacramento River Trail.

The scope of the project includes the repair of seating and viewing areas, as well as, trail surfaces, trail embankments, and trail shoulders. Work will include vegetation removal, demolition, excavation, grading, sediment removal, culvert cleaning, paving, concrete repair, bench replacement, placement of rock slope protection, vegetation planting, and hydro-seed application. Work will occur on City property or within easements. Construction is anticipated to take one season and will be completed in the fall of 2023. The project sites are located on the north and south side of the River Trail between the Stress Ribbon Bridge and the Market Street Bridge. Additional project sites are located along the trail east of Turtle Bay Exploration Park.

The project is needed so pedestrians and bicyclists can continue to use the park and trail areas for recreation purposes.

An Initial Study (IS) was prepared to satisfy the CEQA requirements. It describes why the project is being proposed and the potential impacts to the existing environment. The IS shows that the proposed project could have a significant effect on biological resources, but with implementation of mitigation measures, those impacts will be reduced to a level considered less than significant. The mitigation measures and conservation measures to be implemented are common practices and include, but are not limited to, biological pre-construction surveys, inwater work windows, water quality monitoring, impact minimization, exclusionary fencing, and erosion control.

Based on the conclusions made in the IS, an MND was prepared. The MND describes the project, including mitigation measures, and makes the determination that there will be no significant effect on the environment provided that the defined mitigation measures are implemented as part of the project. In addition, an MMP has been written and incorporated into the MND (CEQA Section 21081.6). The MMP will be used by City staff, contractors, agencies, and monitoring personnel during and after the project to ensure effective implementation of the adopted mitigation measures outlined in the MND.

The IS/MND/MMP documents were sent to the State Clearinghouse for a 30-day public review period and distribution to pertinent state agencies. They were sent to local resource agencies, the Shasta County Clerk, and posted on the Public Works Department website. A public notice was also sent to landowners in the vicinity of the project and posted in the local newspaper. No comment letters were received during the public review period.

Pursuant to CEQA, the City of Redding is the lead agency for the project. As the lead CEQA agency, the Council is authorized to adopt the MND per Redding Municipal Code Section §18.24.070.E and state law. Upon adoption of the MND and approval of the project by the Council, a Notice of Determination will be filed with the Shasta County Clerk’s Office and the State Clearinghouse, thereby completing the environmental review process. The IS/MND is available in the Public Works Department and is currently available online at https://www.cityofredding.org/departments/public-works/environmental-management.

On June 1, July 7, and July 8, 2020, FEMA determined that the project activities are Categorically Excluded pursuant to Category Code n4 (Federal Assistance for Actions Involving Stream Work and Modification, and Floodways) as it relates to the National Environmental Policy Act of 1969, as amended.

Packet Pg. 850 Attachment: ^Staff Report 8-16-22 (4.11(h)--Award BS No. 5436 Sacramento River Trail Repairs) Report to Redding City Council August 5, 2022
Re: 4.11(a)--Sacramento River Trail Repairs Project Page 3 Council Priority/City Manager Goals
• This agenda item is a routine operational item.

Attachments
^Location Map
Mitigated Negative Declaration
Mitigation Monitoring Program
Obligation Notification_NEPA_ PW935
Obligation Notification_NEPA_ PW990
Obligation Notification_NEPA_PW991
Packet Pg. 851 Attachment: ^Staff Report 8-16-22 (4.11(h)--Award BS No. 5436 Sacramento River Trail Repairs)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Approve the First Amendment to the Consulting and Professional Services Contract (C-8916) for Hauling and Disposing of Ground Green Waste with Compost Solutions Inc. for the City of Redding Solid Waste Utility.

Fiscal Impact
Approval of the amendment has no new fiscal impacts to the approved expenditure budget. The most recently approved budget for the Solid Waste Utility includes $252,000.00 annually, for the purpose of sending excess organic material to an offsite facility for recycling. The amendment sets forth a price of $36.00 per ton for shipped material. Based on the current budgeted amount, the Solid Waste Utility could annually ship approximately 7,000 tons of material to Compost Solutions.

Alternative Action
The City Council may choose not to authorize the amendment and provide staff with alternate direction. Without this contract Solid Waste Utility will not have sufficient recycling outlets for the incoming green waste material and would result in an unsafe amount of stockpiled material creating a fire hazard and violation of the facility operating permit in addition to impacting the City of Redding’s (City) ability to meet diversion mandates.

MEETING DATE: June 18, 2024
ITEM NO. 4.11(i)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(i)--Approve the First Amendment for Hauling and Disposing of Ground Green Waste Agreement (C-8916) with Compost Solutions, Inc.

Michael Webb, Public Works
Director
Packet Pg. 852
Report to Redding City Council June 10, 2024
Re: 4.11(i)--Approve First Amendment - Hauling & Disposing of Ground Green Waste Page 2 Background/Analysis
In order to meet increasing state-mandated diversion requirements, the City has been operating a green waste recycling program for over 20 years. Green waste consists of leaves, grass, lawn and yard trimmings, and clean wood. The Solid Waste Utility collects green waste at the curb from residential customers and accepts the material at the City’s Transfer and Recycling Facility on Abernathy Lane, where approximately 18,000 tons of material is processed annually. Over the years, Solid Waste Utility has utilized four options for recycling green waste: (1) compost the material and sell the finished product to the public; (2) sell the woodier material to a cogeneration plant to use as fuel to make power; (3) apply as Alternative Daily Cover (ADC) at the Richard W. Curry West Central Landfill; or (4) grind the material and give to a third party for composting. Over the past several years, newly adopted legislation has limited the options for the end use of recycled green waste and therefore options two, three and four are no longer viable due to the following:
• Selling the material for cogeneration provided an outlet for approximately 16 percent of the incoming volume. Regulatory changes that took effect January 31, 2016, categorize this material as “urban wood” and it is no longer accepted for fuel; • Effective January 1, 2020, legislation was enacted that made the determination that using the material for ADC was no longer considered diversion and is therefore no longer a valid option;
• Giving away the material to a third party for composting had previously provided an outlet for approximately 56 percent of incoming volume. This option ceased being available as a free service in April 2016 due to hauling and transportation costs incurred by the recipient; and
• Legislative action (in particular Senate Bill’s 1383 and 1826) has mandated the diversion of organic material from landfill disposal.

Due to the aforementioned changes and the need to secure an outlet for the proper recycling of excess green waste, on March 26, 2021, the City requested bids for the hauling and recycling of processed green waste. The sole response received was from Compost Solutions which would transport and accept the material for a charge of $31.00 per ton for an initial term of three (3) years, from July 1, 2021, through June 30, 2024. The amendment provides for a 2-year extension of the agreement, from July 1, 2024, through June 30, 2026 and increases the rate per ton to $36.00.

The First Amendment to the agreement has been approved as to form by the City Attorney.

Environmental Review
This activity, contract amendment, is not a project as defined by the California Environmental Quality Act, and no action is required.

Council Priority/City Manager Goals
This agenda item is a routine operational item.

Attachments
C-8916 - Agreement - 2021 - Compost Solutions Inc (1)
Compost Solutions First Amendment
Packet Pg. 853

CITY OF REDDING
ha 777 CYPRESS AVENUE, REDDING, CA 96001
P.O. Box 496071, REDDING, CA 96049- 6071

PAMELA MIZE, CITY CLERK

SHARLENE TIPTON, ASSISTANT CITY CLERK
530.225.4447
530. 225. 4463 FAX
June 18, 2021
Compost Solutions Inc.

Attn: Brint Foster
4446 County Road N
Orland, CA 95963
SUBJECT: Consulting and Professional Services Contract, C- 8916 Dear Mr. Foster,
Enclosed please find the fully executed original of the above referenced Consulting and Professional Services Contract by and between the City of Redding and Compost Solutions Inc for the purpose of hauling and disposing of ground green waste.

If you have any questions regarding this agreement, or if we can be of assistance, please contact the Office of the City Clerk at ( 530) 225- 4044.

Sincerely,
Joan Twomey
Executive Assistant
Enclosure
cc: Clemens
Grannis
Packet Pg. 854 Attachment: C-8916 - Agreement - 2021 - Compost Solutions Inc (1) (4.11(i)--Approve First Amendment - Hauling & Disposing of Ground Green

CITY OF REDDING

CONSULTING AND PROFESSIONAL SERVICES CONTRACT

FOR HAULING AND DISPOSING OF GROUND GREEN WASTE
THIS CONTRACT is made at Redding, California, by and between the City of Redding(" City"), a municipal corporation, and Compost Solutions, Inc. (" Consultant") for the purpose of hauling and disposing of ground green waste.

WHEREAS, City does not have sufficient personnel to perform the services required herein thereby necessitating this Contract for personal services.

NOW, THEREFORE, the Parties covenant and agree, for good consideration hereby acknowledged, as follows:

SECTION 1. CONSULTANT SERVICES
Subject to the terms and conditions set forth in this Contract, Consultant shall provide to City the services described in Exhibit A, attached and incorporated herein. Consultant shall provide the services at the time, place and in the manner specified in Exhibit A.

SECTION 2. COMPENSATION AND REIMBURSEMENT OF COSTS
A. City shall pay Consultant for services rendered pursuant to this Contract, in the amount of$ 31. 00 per ton. This sum includes all out- of-pocket travel, lodging and incidental expenses incurred by Consultant that are reasonably associated with the provision of services under this Contract. The payments specified herein shall be the only payments to be made to Consultant for services rendered pursuant to this Contract.

B. Consultant shall submit monthly invoices to City for work completed to the date of the invoice. All invoices shall be itemized to reflect the employees performing the requested tasks, the billing rate for each employee and the hours worked.

C. All correct, complete and undisputed invoices sent by Consultant to City shall be paid within thirty (30) calendar days of receipt.

SECTION 3. TERM AND TERMINATION
A. Consultant shall commence work on or about July 1, 2021 and complete said work no later than June 30, 2024.

B. If Consultant fails to perform its duties to the satisfaction of City, or if consultant fails to fulfill in a timely and professional manner its obligations under this Contract, Consulting and Professional Services Agreement Page 1
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Packet Pg. 855 Attachment: C-8916 - Agreement - 2021 - Compost Solutions Inc (1) (4.11(i)--Approve First Amendment - Hauling & Disposing of Ground Green then City shall have the right to terminate this Contract effective immediately upon City giving written notice thereof to Consultant.

C. Either Party may terminate this Contract without cause on thirty ( 30) calendar days' written notice. Notwithstanding the preceding, if the term set forth in Section 3. A. ofthis Contract exceeds ninety( 90) calendar days in duration, Consultant' s sole right to terminate shall be limited to termination for cause.

D. Consultant hereby acknowledges and agrees that the obligation of City to pay under this Contract is contingent upon the availability of City' s funds which are appropriated or allocated by the City Council. Should the funding for the project and/ or work set forth herein not be appropriated or allocated by the City Council, City may terminate this Agreement by furnishing at least thirty ( 30) calendar days' written notice of its intention to terminate. In the event of a termination pursuant to this subdivision, Consultant shall not be entitled to a remedy of acceleration of payments due over the term of this Agreement. The Parties acknowledge and agree that the power to terminate described herein is required by Article 16, Section 18, of the California Constitution, and that constitutional provision supersedes any law, rule, regulation or statute which conflicts with the provisions of this Section.

E. In the event that City gives notice of termination, Consultant shall promptly provide to City any and all finished and unfinished reports, data, studies, photographs, charts or other work product prepared by Consultant pursuant to this Contract. City shall have full ownership, including, but not limited to, intellectual property rights, and control of all such finished and unfinished reports, data, studies, photographs, charts or other work product.

F. In the event that City terminates the Contract, City shall pay Consultant the reasonable value of services rendered by Consultant pursuant to this Contract; provided, however, that City shall not in any manner be liable for lost profits which might have been made by Consultant had Consultant completed the services required by this Contract. Consultant shall, not later than ten ( 10) calendar days after termination of this Contract by City, furnish to City such financial information as in the judgment of the City' s representative is necessary to determine the reasonable value ofthe services rendered by Consultant.

G. In no event shall the termination or expiration of this Contract be construed as a waiver of any right to seek remedies in law, equity or otherwise for a Party' s failure to perform each obligation required by this Contract.

SECTION 4. MISCELLANEOUS TERMS AND CONDITIONS OF CONTRACT A. City shall make its facilities accessible to Consultant as required for Consultant' s performance of its services under this Contract, and, upon request of Consultant, provide labor and safety equipment as required by Consultant for such access.

Consulting and Professional Services Agreement Page 2
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Packet Pg. 856 Attachment: C-8916 - Agreement - 2021 - Compost Solutions Inc (1) (4.11(i)--Approve First Amendment - Hauling & Disposing of Ground Green B. Pursuant to the City' s business license ordinance, Consultant shall obtain a City business license prior to commencing work.

C. Consultant represents and warrants to City that it has all licenses, permits, qualifications and approvals of any nature whatsoever that are legally required for Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Contract any licenses, permits and approvals that are legally required for Consultant to practice its profession.

D. Consultant shall, during the entire term of this Contract, be construed to be an independent contractor and nothing in this Contract is intended, nor shall it be construed, to create an employer/ employee relationship, association, joint venture relationship, trust or partnership or to allow City to exercise discretion or control over the professional manner in which Consultant performs under this Contract. Any and all taxes imposed on Consultant' s income, imposed or assessed by reason of this Contract or its performance, including but not limited to sales or use taxes, shall be paid by Consultant. Consultant shall be responsible for any taxes or penalties assessed by reason of any claims that Consultant is an employee of City. Consultant shall not be eligible for coverage under City' s workers' compensation insurance plan, benefits under the Public Employee Retirement System or be eligible for any other City benefit.

E. No provision of this Contract is intended to, or shall be for the benefit of, or construed to create rights in, or grant remedies to, any person or entity not a party hereto.

F. No portion of the work or services to be performed under this Contract shall be assigned, transferred, conveyed or subcontracted without the prior written approval of City. Consultant may use the services of independent contractors and subcontractors to perform a portion of its obligations under this Contract with the prior written approval of City. Independent contractors and subcontractors shall be provided with a copy of this Contract and Consultant shall have an affirmative duty to assure that said independent contractors and subcontractors comply with the same and agree to be bound by its terms. Consultant shall be the responsible party with respect to all actions of its independent contractors and subcontractors, and shall obtain such insurance and indemnity provisions from its contractors and subcontractors as City' s Risk Manager shall determine to be necessary.

G. Consultant, at such times and in such form as City may require, shall furnish City with such periodic reports as it may request pertaining to the work or services undertaken pursuant to this Contract, the costs or obligations incurred or to be incurred in connection therewith, and any other matters covered by this Contract.

H. Consultant shall maintain accounts and records, including personnel, property and financial records, adequate to identify and account for all costs pertaining to this Consulting and Professional Services Agreement Page 3
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Packet Pg. 857 Attachment: C-8916 - Agreement - 2021 - Compost Solutions Inc (1) (4.11(i)--Approve First Amendment - Hauling & Disposing of Ground Green Contract and such other records as may be deemed necessary by City to assure proper accounting for all project funds. These records shall be made available for audit purposes to state and federal authorities, or any authorized representative of City.

Consultant shall retain such records for three ( 3) years after the expiration of this Contract, unless prior permission to destroy them is granted by City.

I. Consultant shall perform all services required pursuant to this Contract in the manner and according to the standards observed by a competent practitioner of Consultant' s profession. All products of whatsoever nature which Consultant delivers to City pursuant to this Contract shall be prepared in a professional manner and conform to the standards of quality normally observed by a person practicing the profession of Consultant and its agents, employees and subcontractors assigned to perform the services contemplated by this Contract.

J. All completed reports and other data or documents, or computer media including diskettes, and other materials provided or prepared by Consultant in accordance with this Contract are the property of City, and may be used by City. City shall have all intellectual property rights including, but not limited to, copyright and patent rights, in said documents, computer media, and other materials provided by Consultant. City shall release, defend, indemnify and hold harmless Consultant from all claims, costs, expenses, damage or liability arising out of or resulting from City' s use or modification of any reports, data, documents, drawings, specifications or other work product prepared by Consultant, except for use by City on those portions of the City' s project for which such items were prepared.

K. Consultant, including its employees, agents, and subconsultants, shall not maintain or acquire any direct or indirect interest that conflicts with the performance of this Contract. Consultant shall comply with all requirements of the Political Reform Act Government Code § 8100 et seq.) and other laws relating to conflicts of interest, including the following: 1) Consultant shall not make or participate in a decision made by City if it is reasonably foreseeable that the decision may have a material effect on Consultant' s economic interest, and 2) if required by the City Attorney, Consultant shall file financial disclosure forms with the City Clerk.

Consulting and Professional Services Agreement Page 4
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Packet Pg. 858 Attachment: C-8916 - Agreement - 2021 - Compost Solutions Inc (1) (4.11(i)--Approve First Amendment - Hauling & Disposing of Ground Green SECTION 5. INSURANCE
A. Unless modified in writing by City' s Risk Manager, Consultant shall maintain the following noted insurance during the duration of the Contract:

Coverage Required Not Required
Commercial General Liability X
Comprehensive Vehicle Liability X
Workers' Compensation and Employers' Liability X
Professional Liability( Errors and Omissions) X
Place an" x" in the appropriate box)
B. Coverage shall be at least as broad as:

1. Insurance Services Office form number CG- 0001, Commercial General Liability Insurance, in an amount not less than$ 1, 000, 000 per occurrence and 2, 000, 000 general aggregate for bodily injury, personal injury and property damage;

2. Insurance Services Office form number CA- 0001 ( Ed. 1/ 87), Comprehensive Automobile Liability Insurance, which provides for total limits of not less than $ 1, 000, 000 combined single limits per accident applicable to all owned, non- owned and hired vehicles;

3. Statutory Workers' Compensation required by the Labor Code of the State of California and Employers' Liability Insurance in an amount not less than 1, 000, 000 per occurrence. Both the Workers' Compensation and Employers' Liability policies shall contain the insurer' s waiver of subrogation in favor of City, its elected officials, officers, employees, agents and volunteers;

4. Professional Liability (Errors and Omissions) Insurance, appropriate to Consultant' s profession, against loss due to error or omission or malpractice in an amount not less than $ 1, 000, 000.

5. The City does not accept insurance certificates or endorsements with the wording " but only in the event of a named insured' s sole negligence" or any other verbiage limiting the insured' s insurance responsibility.

C. Any deductibles or self-insured retentions must be declared to and approved by City.

At the option ofthe City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its elected officials, officers, employees, agents and volunteers; or the Consultant shall procure a bond Consulting and Professional Services Agreement Page 5
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Packet Pg. 859 Attachment: C-8916 - Agreement - 2021 - Compost Solutions Inc (1) (4.11(i)--Approve First Amendment - Hauling & Disposing of Ground Green guaranteeing payment of losses and related investigations, claims administration and defense expenses.

D. The General Liability shall contain or be endorsed to contain the following provisions:

1. City, its elected officials, officers, employees, and agents are to be covered as additional insured as respects liability arising out of work or operations performed by or on behalf of Consultant; premises owned, leased or used by Consultant; or automobiles owned, leased, hired or borrowed by Consultant.

The coverage shall contain no special limitations on the scope of protection afforded to City, its elected officials, officers, employees, agents and volunteers.

2. The insurance coverage of Consultant shall be primary insurance as respects City, its elected officials, officers, employees, agents and volunteers. Any insurance or self-insurance maintained by City, its elected officials, officers, employees, agents and volunteers, shall be in excess of Consultant' s insurance and shall not contribute with it.

3. Coverage shall state that the insurance of Consultant shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer' s liability.

4. Each insurance policy required by this Contract shall be endorsed to state that coverage shall not be canceled except after thirty ( 30) calendar days' prior written notice has been given to City. In addition, Consultant agrees that it shall not reduce its coverage or limits on any such policy except after thirty 30) calendar days' prior written notice has been given to City.

E. Insurance is to be placed with insurers with a current A.M.Best' s rating of no less than A- VII.

F. Consultant shall designate the City of Redding as a Certificate Holder of the insurance. Consultant shall furnish City with certificates of insurance and original endorsements effecting the coverages required by this clause. Certificates and endorsements shall be furnished to: Risk Management Department, City of Redding, 777 Cypress Avenue, Redding, CA 96001. The certificates and endorsements for each insurance policy are to be signed by a person authorized by the insurer to bind coverage on its behalf. All endorsements are to be received and approved by the City' s Risk Manager prior to the commencement of contracted services. City may withhold payments to Consultant if adequate certificates of insurance and endorsements required have not been provided, or not been provided in a timely manner.

Consulting and Professional Services Agreement Page 6
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Packet Pg. 860 Attachment: C-8916 - Agreement - 2021 - Compost Solutions Inc (1) (4.11(i)--Approve First Amendment - Hauling & Disposing of Ground Green G. The requirements as to the types and limits of insurance coverage to be maintained by Consultant as required by Section 5 of this Contract, and any approval of said insurance by City, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by Consultant pursuant to this Contract, including, without limitation, provisions concerning indemnification.

H. If any policy of insurance required by this Section is a" claims made" policy, pursuant to Code of Civil Procedure § 342 and Government Code § 945. 6, Consultant shall keep said insurance in effect for a period of eighteen( 18) months after the termination of this Contract.

I. If any damage, including death, personal injury or property damage, occurs in connection with the performance of this Contract, Consultant shall immediately notify City' s Risk Manager by telephone at ( 530) 225- 4068. No later than three ( 3) calendar days after the event, Consultant shall submit a written report to City' s Risk Manager containing the following information, as applicable: 1) name and address of injured or deceased person( s); 2) name and address of witnesses; 3) name and address of Consultant' s insurance company; and 4) a detailed description of the damage and whether any City property was involved.

SECTION 6. INDEMNIFICATION AND HOLD HARMLESS
A. Consistent with California Civil Code § 2782. 8, when the services to be provided under this Contract are design professional services to be performed by a design professional, as that term is defined under Section 2782. 8, Consultant shall, to the fullest extent permitted by law, indemnify protect, defend and hold harmless, City, its elected officials, officers, employees, and agents, and each and every one of them, from and against all actions, damages, costs, liability, claims, losses, penalties and expenses ( including, but not limited to, reasonable attorney' s fees of the City Attorney or legal counsel retained by City, expert fees, litigation costs, and investigation costs) of every type and description to which any or all of them may be subjected by reason of, or resulting from, directly or indirectly, the negligence, recklessness, or willful misconduct of Consultant, its officers, employees or agents in the performance of professional services under this Contract, except when liability arises due to the sole negligence, active negligence or misconduct of the City.

B. Other than in the performance of professional services by a design professional, which is addressed solely by subdivision ( A) of this Section, and to the fullest extent permitted by law, Consultant shall indemnify protect, defend and hold harmless, City, its elected officials, officers, employees, and agents, and each and every one of them, from and against all actions, damages, costs, liability, claims, losses, penalties and expenses ( including, but not limited to, reasonable attorney' s fees of the City Attorney or legal counsel retained by City, expert fees, litigation costs, and investigation costs) of every type and description to which any or all ofthem may be subjected by reason of the performance of the services required under this Contract by Consultant its officers, employees or agents in the performance of professional Consulting and Professional Services Agreement Page 7
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Packet Pg. 861 Attachment: C-8916 - Agreement - 2021 - Compost Solutions Inc (1) (4.11(i)--Approve First Amendment - Hauling & Disposing of Ground Green services under this Contract, except when liability arises due to the sole negligence, active negligence or misconduct ofthe City.

C. The Consultant' s obligation to defend, indemnify and hold harmless shall not be excused because of the Consultant' s
inability to evaluate liability. The Consultant
shall respond within thirty ( 30) calendar days to the tender of any claim for defense and indemnity by the City, unless this time has been extended in writing by the City.

Ifthe Consultant fails to accept or reject a tender of defense and indemnity in writing delivered to City within thirty ( 30) calendar days, in addition to any other remedy authorized by law, the City may withhold such funds the City reasonably considers necessary for its defense and indemnity until disposition has been made of the claim or until the Consultant accepts or rejects the tender of defense in writing delivered to the City, whichever occurs first. This subdivision shall not be construed to excuse the prompt and continued performance of the duties required of Consultant herein.

D. The obligation to indemnify, protect, defend, and hold harmless set forth in this Section applies to all claims and liability regardless of whether any insurance policies are applicable. The policy limits of said insurance policies do not act as a limitation upon the amount of indemnification to be provided by Contractor.

E. City shall have the right to approve or disapprove the legal counsel retained by Consultant pursuant to this Section to represent City' s interests. City shall be reimbursed for all costs and attorney' s fees incurred by City in enforcing the obligations set forth in this Section.

SECTION 7. CONTRACT INTERPRETATION, VENUE AND ATTORNEY FEES A. This Contract shall be deemed to have been entered into in Redding, California. All questions regarding the validity, interpretation or performance of any of its terms or of any rights or obligations of the parties to this Contract shall be governed by California law. If any claim, at law or otherwise, is made by either party to this Contract, the prevailing party shall be entitled to its costs and reasonable attorneys' fees.

B. This document, including all exhibits, contains the entire agreement between the parties and supersedes whatever oral or written understanding each may have had prior to the execution of this Contract. This Contract shall not be altered, amended or modified except by a writing signed by City and Consultant. No verbal agreement or conversation with any official, officer, agent or employee of City, either before, during or after the execution of this Contract, shall affect or modify any ofthe terms or conditions contained in this Contract, nor shall any such verbal agreement or conversation entitle Consultant to any additional payment whatsoever under the terms of this Contract.

Consulting and Professional Services Agreement Page 8
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Packet Pg. 862 Attachment: C-8916 - Agreement - 2021 - Compost Solutions Inc (1) (4.11(i)--Approve First Amendment - Hauling & Disposing of Ground Green C. No covenant or condition to be performed by Consultant under this Contract can be waived except by the written consent of City. Forbearance or indulgence by City in any regard whatsoever shall not constitute a waiver of the covenant or condition in question. Until performance by Consultant of said covenant or condition is complete, City shall be entitled to invoke any remedy available to City under this Contract or by law or in equity despite said forbearance or indulgence.

D. If any portion of this Contract or the application thereof to any person or circumstance shall be invalid or unenforceable to any extent, the remainder of this Contract shall not be affected thereby and shall be enforced to the greatest extent permitted by law.

E. The headings in this Contract are inserted for convenience only and shall not constitute a part hereof. A waiver of any party of any provision or a breach of this Contract must be provided in writing, and shall not be construed as a waiver of any other provision or any succeeding breach of the same or any other provisions herein.

F. Each Party hereto declares and represents that in entering into this Contract, it has relied and is relying solely upon its own judgment, belief and knowledge of the nature, extent, effect and consequence relating thereto. Each Party further declares and represents that this Contract is made without reliance upon any statement or representation not contained herein of any other Party or any representative, agent or attorney of the other Party. The Parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms, and conditions of this Contract and that the decision of whether or not to seek the advice of counsel with respect to this Contract is a decision which is the sole responsibility of each of the Parties. Accordingly, no party shall be deemed to have been the drafter hereof, and the principle of law set forth in Civil Code § 1654 that contracts are construed against the drafter shall not apply.

G. Each of the Parties hereto hereby irrevocably waives any and all right to trial by jury in any action, proceeding, claim or counterclaim, whether in contract or tort, at law or in equity, arising out of or in any way related to this Agreement or the transactions contemplated hereby. Each Party further waives any right to consolidate any action which a jury trial has been waived with any other action in which a jury trial cannot be or has not been waived.

H. In the event of a conflict between the term and conditions ofthe body ofthis Contract and those of any exhibit or attachment hereto, the terms and conditions set forth in the body of this Contract proper shall prevail. In the event of a conflict between the terms and conditions of any two or more exhibits or attachments hereto, those prepared by City shall prevail over those prepared by Consultant.

SECTION 8. SURVIVAL
Consulting and Professional Services Agreement Page 9
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Packet Pg. 863 Attachment: C-8916 - Agreement - 2021 - Compost Solutions Inc (1) (4.11(i)--Approve First Amendment - Hauling & Disposing of Ground Green The provisions set forth in Sections 3 through 7, inclusive, of this Contract shall survive termination of the Contract.

SECTION 9. COMPLIANCE WITH LAWS - NONDISCRIMINATION
A. Consultant shall comply with all applicable laws, ordinances and codes of federal, state and local governments.

B. In the performance of this Contract, Consultant shall not discriminate against any employee or applicant for employment because of race, color, ancestry, national origin, religious creed, sex, sexual orientation, disability, age, marital status, political affiliation, or membership or nonmembership in any organization. Consultant shall take affirmative action to ensure applicants are employed and that employees are treated during their employment without regard to their race, color, ancestry, national origin, religious creed, sex, sexual orientation, disability, age, marital status, political affiliation, or membership or nonmembership in any organization. Such actions shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training.

SECTION 10. REPRESENTATIVES
A. City' s representative for this Contract is Nathan Cannon, telephone number ( 530) 224- 6206, e- mail mdeedonAcityofredding. org. All of Consultant' s questions pertaining to this Contract shall be referred to the above- named person, or to the representative' s designee.

B. Consultant' s representative for this Contract is Brint Foster, telephone number( 530) 521- 2022, e- mail brintfosterAhotmail.com. All ofCity' s questions pertaining to this Contract shall be referred to the above- named person.

C. The representatives set forth herein shall have authority to give all notices required herein.

SECTION 11. NOTICES
A. All notices, requests, demands and other communications hereunder shall be deemed given only if in writing signed by an authorized representative of the sender( may be other than the representatives referred to in Section 10) and delivered by facsimile, with a hard copy mailed first class, postage prepaid; or when sent by a courier or an express service guaranteeing overnight delivery to the receiving party, addressed to the respective parties as follows:

Consulting and Professional Services Agreement Page 10
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Packet Pg. 864 Attachment: C-8916 - Agreement - 2021 - Compost Solutions Inc (1) (4.11(i)--Approve First Amendment - Hauling & Disposing of Ground To City: To Consultant:

City of Redding Solid Waste Compost Solutions, Inc.

Attn: Michael Deedon Attn: Brint Foster
P. O. Box 496071 4446 County Rd. N
Redding, CA 96049 Orland, CA 95963
B. Either party may change its address for the purposes of this paragraph by giving written notice of such change to the other party in the manner provided in this Section.

C. Notice shall be deemed effective upon: 1) personal service; 2) two calendar days after mailing or transmission by facsimile, whichever is earlier.

SECTION 12. AUTHORITY TO CONTRACT
A. Each of the undersigned signatories hereby represents and warrants that they are authorized to execute this Contract on behalf of the respective parties to this Contract; that they have full right, power and lawful authority to undertake all obligations as provided in this Contract; and that the execution, performance and delivery of this Contract by said signatories has been fully authorized by all requisite actions on the part of the respective parties to this Contract.

B. When the Mayor is signatory to this Contract, the City Manager and/or the Department Director having direct responsibility for managing the services provided herein shall have authority to execute any amendment to this Contract which does not increase the amount of compensation allowable to Consultant or otherwise substantially change the scope ofthe services provided herein.

SECTION 13. DATE OF CONTRACT
The date of this Contract shall be the date it is signed by City.

Consulting and Professional Services Agreement Page 11
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Packet Pg. 865 Attachment: C-8916 - Agreement - 2021 - Compost Solutions Inc (1) (4.11(i)--Approve First Amendment - Hauling & Disposing of Ground Green IN WITNESS WHEREOF, City and Consultant have executed this Contract on the days and year set forth below:

CITY OF REDDING,
A Municipal Corporation
Dated: A 20P Gc.

Kristen cIreder, Vice Mayor
ATTEST: APPROVED AS TO FORM:

BARRY E. DeWALT
City Attorney
PAMELA MIZE, OVClerk By:

COMPOST SOLUTIONS, INC.

Dated: 1,28 ,20 ; Z
By: BRINT FOSTER, Co-Owner
Tax ID No.:

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Packet Pg. 866 Attachment: C-8916 - Agreement - 2021 - Compost Solutions Inc (1) (4.11(i)--Approve First Amendment - Hauling & Disposing of Ground Green EXHIBIT A to Agreement

SCOPE OF SERVICES

1. SERVICE LOCATION
Facility Name: City of Redding Compost Facility
Street Address: 2255 Abernathy Lane
City and Zip Code: Redding, CA 96003

2. SCOPE OF SERVICES
A. The scope of services to be provided by this Agreement consists of pick up and transportation of processed green waste from the City of Redding Compost Facility Compost Facility) at the request of the City of Redding ( CITY). Pick up shall occur within 48 hours of request. Compost Solutions, Inc. ( CONTRACTOR) agrees to perform all service stated in this Agreement for the compensation described herein.

B. CITY shall start loading CONTRACTOR' S transfer vehicles within thirty ( 30) minutes of arrival at the CITY' S facility after weighing in at the scale.

C. CITY' S scale system will be used for all inbound, outbound, and net weights of loads for invoicing and reporting purposes.

D. CONTRACTOR is responsible for insuring all loads do not exceed the gross vehicle weight of the transfer vehicle, in accordance with the Law.

E. Ownership and responsibility for the green waste shall transfer from CITY to CONTRACTOR upon departure of CONTRACTOR' S transfer vehicle from CITY property.

F. CONTRACTOR accepts green waste " as is" from CITY at the time green waste is loaded into CONTRACTOR' S transfer vehicle. All green waste has been source separated and processed using a horizontal grinder with both six ( 6) and eight ( 8) inch screens. Due to material being source separated by CITY customers, some contamination may exist in the processed green waste. CITY employees have quality control measures in place to reduce contamination, but cannot guarantee a contamination free material.

G. The CITY' S Public Works Director or designee, may negotiate with CONTRACTOR and approve reasonable modifications in tasks, work products, and schedules, so long as such modifications are within the general scope of services provided in this Agreement, do not exceed the Maximum Total Payment Amount, and are determined to be in the best interest of CITY.

H. CONTRACTOR is responsible for ensuring compliance with composting and/ or land application requirements set forth in Title 27 California Code of Regulations.

I. CITY will provide a minimum 8, 000 tons of ground green waste annually.

Packet Pg. 867 Attachment: C-8916 - Agreement - 2021 - Compost Solutions Inc (1) (4.11(i)--Approve First Amendment - Hauling & Disposing of Ground Green Packet Pg. 868
Attachment: Compost Solutions First Amendment (4.11(i)--Approve First Amendment - Hauling & Disposing of Ground Green Waste) Packet Pg. 869
Attachment: Compost Solutions First Amendment (4.11(i)--Approve First Amendment - Hauling & Disposing of Ground Green Waste) Packet Pg. 870
Attachment: Compost Solutions First Amendment (4.11(i)--Approve First Amendment - Hauling & Disposing of Ground Green Waste)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize and approve the following:
(1) Ratify the submittal of two Active Transportation Program grant applications to the California Department of Transportation for a total amount not to exceed $28.3 million for infrastructure improvements along:
(a) Victor Avenue, from Aspin Avenue north to Old Alturas Road, with improvements on Dana Drive, Friendly Road, and Old Alturas Road; (b) Hilltop Drive side path replacement and roadway rehabilitation and restriping; and
(2) Authorize the City Manager or designee to sign the grant applications and any necessary documents to complete application process.

Fiscal Impact
The Active Transportation Program (ATP) grant applications will request funds to design and construct improvements for the two proposed projects – the Hilltop Drive Project and the Victor Area North Project. The cost for both projects is estimated to be $28.3 million. The ATP program does not require a local match for the funding. However, the scoring criteria for this competitive program provides more points for applications depending on the amount of funds the local agencies leverage relative to total project costs. The City of Redding (City) will provide leveraging funds from various sources should one or both of the applications be successful. In total, the proposed match for the two projects is estimated to be nearly $5.6 million to ensure a 20 percent local match.

MEETING DATE: June 18, 2024
ITEM NO. 4.11(j)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(j)--Authorize Submission for Active Transportation Program Grant Funding Michael Webb, Public Works
Director
Packet Pg. 871
Report to Redding City Council June 10, 2024
Re: 4.11(j)--Active Transportation Program Grant Funding Page 2 It is somewhat unlikely the City will be awarded both projects; being successful on one of the applications is much more likely. The Shasta Regional Transportation Agency (SRTA) has indicated that it will fund half of the local match for whichever project gets awarded through its regional bicycle and pedestrian programs. As proposed, the City would match the other half.

Sources may include a combination of State Transportation Improvement Program funds, Local Streets and Roads funds, or the Citywide Transportation Impact Fee Program. The local match funding contributions would be brought back to City Council (Council) at a future meeting for consideration.

Alternative Action
The Council may choose not to apply for funds under this grant program, or provide staff with alternative direction.

Background/Analysis
The ATP consolidated several federal and state transportation programs into a single program with a focus to make California a national leader in active transportation. The ATP is administered by Caltrans Division of Local Assistance, Office of State Programs. The purpose of the ATP is to encourage increased use of active modes of transportation. The City has been successful in this purpose by obtaining over $42 million in ATP grant funds in recent years to design and construct improvement projects on Placer Street, Quartz Hill Road, Bechelli Lane, West Street, Diestelhorst to Downtown Project, Victor Avenue south of Cypress Avenue, and the Sundial Bridge Drive area. In the last cycle, the City was awarded Victor Avenue north of Cypress Avenue to Mistletoe Lane and Butte Street from Shasta Street in Downtown Redding west to Pleasant Avenue.

SRTA has obtained a grant called the GoShasta plan that has assisted the City of Redding in developing transportation grant applications as well as pledging to match City funds toward the local match in order to maximize the grant application viability, as indicated above. Building on this effort of cooperation and taking the next step toward implementing the City’s Active Transportation Plan, staff recommends applications for ATP funding on the following projects:

The proposed Hilltop Drive project was submitted last cycle and was unsuccessful, but with meaningful changes, the City is hopeful to be successful in this round. Hilltop Drive is currently a three- or five-lane street (depending on the location within the corridor) with consistent Class II bicycle facilities and meandering varying width sidewalks. The project would incorporate a three-lane section consistently throughout the project to increase the size and safety of the bike lanes and reconstruct the existing foot paths to a concrete mixed-use path, 10 to 12 feet wide on the south side of the roadway. The Hilltop Drive project is estimated at $12.3 million.

The largest change in this cycle is that the City is cooperating with Caltrans who is working on a project with this grant that would widen the Hilltop Drive overcrossing over I-5. The widened bridge would create dedicated space for bicycle and pedestrian traffic. These two projects combined would eliminate the last remaining difficult location for the residents along north Hilltop to access the retail zones along Dana Drive. It would also connect to other north/south shared use pathways in the works along Interstate 5.

Packet Pg. 872
Report to Redding City Council June 10, 2024
Re: 4.11(j)--Active Transportation Program Grant Funding Page 3 The proposed Victor Area North (VAN) project is located along Victor Avenue north of the State Route 44 interchange, with the bulk of the work starting near the intersection of Azoulay Court and extending north to Old Alturas Drive. The project is part of the overall approved corridor plan for Victor Avenue, which includes two previously approved projects that are currently in the works and will reconstruct Victor Avenue from Hartnell Avenue north to Cypress Avenue and Cypress Avenue north to Mistletoe Lane. The current proposed project would extend the shared use path on the west side of Victor Avenue north from Azoulay Court to Old Alturas Drive. This would leave a gap over the SR44 Interchange that would hopefully be completed with Caltrans in a future cycle. It would also include adding sidewalks and crossings on Dana Drive, Friendly Road and Old Alturas Road to ensure adequate access to shopping along those corridors. It would also construct sidewalks, curb ramps, and bike lanes. It would enhance safety by constructing mid-block crossings equipped with rectangular rapid flashing beacons and by installing protected intersections for safer crossings. The project cost is estimated at $16 million.

At the time of drafting this staff report, the applications for these projects are in the process of submission and will likely be submitted by the time of the Council Meeting. If the Council decides not to support the projects, the project applications will be rescinded.

These projects are the result of a significant public outreach effort to identify and vet the projects within the affected neighborhoods, and with other affected agencies, organizations, and working groups. Staff will continue these efforts through the time of grant application submission.

Environmental Review
This action, grant application submittal, is not a project as defined by the California Environmental Quality Act. No action is required.

Council Priority/City Manager Goals
• Economic Development – “Facilitate and become a catalyst for economic development in Redding to create jobs, retain current businesses and attract new ones, and encourage investment in the community.”
• Public Safety – “Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding.” • Budget and Financial Management – “Achieve balanced and stable 10-year Financial Plans for all funds.”
Attachments
^Victor Area North Exhibit
^Hilltop Drive Improvement Exhibit
Packet Pg. 873
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Packet Pg. 874 Attachment: ^Victor Area North Exhibit (4.11(j)--Active Transportation Program Grant Funding) Browning St
Canby Rd
Friendly Way
Arroyo Manor Dr
Bradford Way
Churn Creek Rd
Old Alturas Rd
Dana Dr
S a c r a m e n t o
R i v e r
Old City Hall
Bob White
Park
Minder Park
Vista
Ridge Park
Caldwell
Park
Caldwell Park
Peppertree
Park
Peppertree
Natural
Area Park
Turtle
Bay Park
(Private)
Riverfront
Park
Convention Center
Grounds Vietnam
War Memorial
Highland Park
Neighborhood Park
Sundial
Bridge
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Project Alignment
Existing Paths and Trails
Planned Low-Stress Connection
Caltrans Multimodal Bridge
Improvement Project
E. Palisades Trail
Connection to
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Packet Pg. 875 Attachment: ^Hilltop Drive Improvement Exhibit (4.11(j)--Active Transportation Program Grant

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Adopt the following resolutions relative to the City of Redding’s General Municipal Election to be held on Tuesday, November 5, 2024:
(1) Resolution adopting standards for candidates relative to nomination period, candidate statement preparation and cost, as well as ballot designation; and (2) Resolution requesting that the Board of Supervisors of the County of Shasta consolidate the General Municipal Election with the Statewide General Election.

Fiscal Impact
The current budget provides $88,000 for the Consolidated General Municipal Election to be held November 5, 2024. This figure represents an estimate - as actual election costs are unknown until the conclusion of the election and costs are allocated accordingly.

Alternative Action
The City Council (Council) could decline to adopt the resolutions and provide alternative direction to staff.

Background/Analysis
The City of Redding (City) Municipal Code Section 2.17.010 states the general municipal election shall be consolidated with and held on the same day as the statewide general election. At the election to be held on Tuesday, November 5, 2024, two City Council Member positions and the City Treasurer position will appear on the ballot.

MEETING DATE: June 18, 2024
ITEM NO. 4.12(a)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.12(a)--Resolutions regarding November 5, 2024, election Sharlene Tipton, City Clerk
Packet Pg. 876
Report to Redding City Council June 14, 2024
Re: 4.12(a)--Resolutions re November 5, 2024, General Municipal Election Page 2 Traditionally, the City has contracted with the County of Shasta to provide consolidated election services. Therefore, pursuant to the State of California Elections Code Section 10403, the City must adopt a resolution requesting that the Board of Supervisors of the County of Shasta to consolidate the elections.

The nomination period begins Monday, July 15, 2024, and closes at 5:00 p.m., Friday, August 9, 2024. If an incumbent does not file nomination papers by the close of the nomination period, the filing deadline will be extended to 5:00 p.m. on Wednesday, August 14, 2024, only for nonincumbent candidates for that office.

In accordance with Elections Code Section 13307, and to ensure candidates are aware of the City’s standards relative to the nomination process, staff recommends that the Council adopt a resolution providing standards for candidates for elective office. The resolution includes the following:
• Candidate statement requirements, as well as cost; and • Ballot designation regulations.

Environmental Review
This is not a project defined under the California Environmental Quality Act, and no further action is required.

Council Priority/City Manager Goals
• Communication and Transparency – “Improve the quality of communication with the public and City employees to enhance knowledge and increase transparency to improve public trust.”
Attachments
^Resolution - Candidates Standards
^Resolution - Consolidation
^AMENDED Resolution - Consolidation
Packet Pg. 877
RESOLUTION NO. 2024-_____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

REDDING, CALIFORNIA, ADOPTING STANDARDS FOR

CANDIDATES FOR ELECTIVE OFFICE FOR THE GENERAL

MUNICIPAL ELECTION TO BE HELD ON TUESDAY,
NOVEMBER 5, 2024
WHEREAS, in accordance with Redding Municipal Code Section 2.17.010, the City of Redding’s (City) general municipal election shall be consolidated with and held on the same day as the statewide general municipal election; and WHEREAS, Section 13307 of the State of California Elections Code (Elections Code) provides that the governing body of any local agency adopt regulations pertaining to materials prepared by any candidate for a municipal election, including costs of the candidate’s statement; and
WHEREAS, the City wishes to establish standards for candidates to follow for said election, including, but not limited to, candidate statement, ballot designation, and deadline for filing nomination papers;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF

REDDING, CALIFORNIA, DOES HEREBY RESOLVE, DECLARE,
DETERMINE AND ORDER, AS FOLLOWS:

1. The nomination period begins July 15, 2024, and ends August 9, 2024, and may be extended to August 14, 2024. Pursuant to Elections Code Sections 10220- 10225, nomination papers are to be filed with the City Clerk during regular business hours as posted, not later than Friday, August 9, 2024.

2. Pursuant to Elections Code Section 13307, each candidate for elective office to be voted for at the election to be held on Tuesday, November 5, 2024, may prepare a candidate statement on an appropriate form provided by the City Clerk. The statement may include the name, age, and occupation of the candidate and a brief description of no more than 200 words of the candidate’s education and qualifications expressed by the candidate himself or herself. It may not, however, include the party affiliation of the candidate, nor membership or activity in partisan political organizations. The statement shall be filed, in typewritten and electronic format, in the office of the City Clerk at the time the candidate’s nomination papers are filed, along with the estimated fee. The statement may be withdrawn, but not changed, during the period of filing nomination papers and until 5:00 p.m. of the next working day after the close of the nomination period.

Packet Pg. 878 Attachment: ^Resolution - Candidates Standards (4.12(a)--Resolutions re November 5, 2024, General Municipal Election)

3. The City Clerk shall estimate the total cost of printing and handling the candidate statements. The estimate approximates the actual cost that varies from one election to another election and may be significantly more or less than the estimate, depending on the actual number of candidates filing statements.

Accordingly, the City Clerk is not bound by the estimate and shall, on a pro rata basis, bill the candidate for additional actual expense or refund any excess paid depending on the final actual cost. In the event of underpayment, the City Clerk shall require the candidate to pay the balance of the cost incurred. In the event of overpayment, the City Clerk shall refund the excess amount paid. If the candidate alleges that he or she is indigent and unable to pay the costs, the provisions of Elections Code Section 13309 shall apply.

4. The City Clerk is to utilize the Secretary of State’s ballot designation regulations as the City’s standard.

5. No candidate will be permitted to include additional materials in the sample ballot package.

6. The City Clerk is directed to provide each candidate or the candidate’s representative a copy of this Resolution at the time nominating petitions are issued.

I HEREBY CERTIFY that the foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Redding on the 4th day of June, 2024, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:
_____________________________________
TENESSA AUDETTE, Mayor
ATTEST: APPROVED AS TO FORM:
_______________________________ ___________________________________ SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney Packet Pg. 879 Attachment: ^Resolution - Candidates Standards (4.12(a)--Resolutions re November 5, 2024, General Municipal Election) RESOLUTION NO. 2024-____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING

REQUESTING THAT THE BOARD OF SUPERVISORS OF THE

COUNTY OF SHASTA CONSOLIDATE A GENERAL MUNICIPAL

ELECTION WITH THE STATEWIDE GENERAL ELECTION ON
TUESDAY, NOVEMBER 5, 2024
WHEREAS, pursuant to Redding Municipal Code Section 2.17.010, the City of Redding’s (City) general municipal election shall be held on Tuesday, November 5, 2024; and WHEREAS, it is desirable that the general municipal election be consolidated with the Statewide General Election to be held on Tuesday, November 5, 2024, and that, within the City, precincts, polling places, and election officers of the two elections be the same, and that the Shasta County Election Department canvass the returns of the general municipal election, and that the election be held in all respects as if there were only one election;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF REDDING,

CALIFORNIA, DOES HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER, AS FOLLOWS:

1. Pursuant to the requirements of Elections Code Section 10403:
(a) The Board of Supervisors of the County of Shasta (County) is hereby requested to consent and agree to the consolidation of a general municipal election with the statewide general election on Tuesday, November 5, 2024. (b) The offices and measures to be voted upon at the election on Tuesday, November 5, 2024, are as follows:
- Two open seats on the City of Redding City Council, the positions are four-year terms.
- City Treasurer, the position is a four-year term.
- Any ballot measure that may be approved by the date as set forth in Elections Code Section 10403.
(c) The consolidated election will be held and conducted in a manner prescribed in California Elections Code Section 10418.

2. The County Election Department is authorized to canvass the returns of the general municipal election. The Election shall be held in all respects as if there was only one election and only one form of ballot shall be used.

3. The Board of Supervisors is requested to issue instructions to the County Election Department to take any and all steps necessary for holding the consolidated election.

Packet Pg. 880 Attachment: ^Resolution - Consolidation (4.12(a)--Resolutions re November 5, 2024, General Municipal Election)

4. The City recognizes that additional costs will be incurred by the County by reason of this consolidation and agrees to reimburse the County for the City’s share of all reasonable costs.

5. The City Clerk is hereby directed to file a certified copy of this Resolution with the Board of Supervisors and the County Elections Department of the County of Shasta.

I HEREBY CERTIFY that the foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Redding on the 18th day of June, 2024, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:
_____________________________________
TENESSA AUDETTE, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ ___________________________________ SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney Packet Pg. 881 Attachment: ^Resolution - Consolidation (4.12(a)--Resolutions re November 5, 2024, General Municipal Election) RESOLUTION NO. 2024-____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING

REQUESTING THAT THE BOARD OF SUPERVISORS OF THE

COUNTY OF SHASTA CONSOLIDATE A GENERAL MUNICIPAL

ELECTION WITH THE STATEWIDE GENERAL ELECTION ON
TUESDAY, NOVEMBER 5, 2024
WHEREAS, pursuant to Redding Municipal Code Section 2.17.010, the City of Redding’s (City) general municipal election shall be held on Tuesday, November 5, 2024; and WHEREAS, it is desirable that the general municipal election be consolidated with the Statewide General Election to be held on Tuesday, November 5, 2024, and that, within the City, precincts, polling places, and election officers of the two elections be the same, and that the Shasta County Election Department canvass the returns of the general municipal election, and that the election be held in all respects as if there were only one election;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF REDDING,

CALIFORNIA, DOES HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER, AS FOLLOWS:

1. Pursuant to the requirements of Elections Code Section 10403:
(a) The Board of Supervisors of the County of Shasta (County) is hereby requested to consent and agree to the consolidation of a general municipal election with the statewide general election on Tuesday, November 5, 2024. (b) The offices and measures to be voted upon at the election on Tuesday, November 5, 2024, are as follows:
- Two open seats on the City of Redding City Council, the positions are four-year terms.
- One unscheduled open seat on the City of Redding City Council, the position is a remaining two-year term, ending November 2026. - City Treasurer, the position is a four-year term.
- Any ballot measure that may be approved by the date as set forth in Elections Code Section 10403.
(c) The consolidated election will be held and conducted in a manner prescribed in California Elections Code Section 10418.

2. The County Election Department is authorized to canvass the returns of the general municipal election. The Election shall be held in all respects as if there was only one election and only one form of ballot shall be used.

Packet Pg. 882 Attachment: ^AMENDED Resolution - Consolidation (4.12(a)--Resolutions re November 5, 2024, General Municipal Election)

3. The Board of Supervisors is requested to issue instructions to the County Election Department to take any and all steps necessary for holding the consolidated election.

4. The City recognizes that additional costs will be incurred by the County by reason of this consolidation and agrees to reimburse the County for the City’s share of all reasonable costs.

5. The City Clerk is hereby directed to file a certified copy of this resolution with the Board of Supervisors and the County Elections Department of the County of Shasta.

I HEREBY CERTIFY that the foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Redding on the 18th day of June, 2024, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:
____________________________________
TENESSA AUDETTE, Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ __________________________________ SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney Packet Pg. 883 Attachment: ^AMENDED Resolution - Consolidation (4.12(a)--Resolutions re November 5, 2024, General Municipal Election)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize and approve the following regarding Request for Proposal No. 5471, Lease for General Use Multifunction Digital Photocopy Machines and Management System to the City of Redding:
(1) Award to Western Business Equipment, Inc., dba Carrel’s Office Solutions, for a fiveyear lease agreement with an annual lease plus estimated clicks total cost of $162,475.92; and
(2) Authorize the City Manager, or designee, to negotiate and execute the agreement.

Fiscal Impact
The proposed contract includes a management system solution that increases the previous contract by $10,058.04 annually. There is no impact to the City of Redding’s (City) general fund as it is included within the forecasted budget.

Alternative Action
The City Council (Council) may choose not to award the lease and award the lease to the second ranked proposal from UBEO Business Services (UBEO) with an annual lease plus estimated clicks total cost of $168,816.12. Or, Council may choose not award the lease to any of the proposers and provide staff with further direction.

Background/Analysis
The City issued Request for Proposals Schedule (RFP) No. 5471 on April 3, 2024, for the leasing of multifunction digital copy machines for use at Shasta County Public Libraries and City facilities. The City received five proposals.

MEETING DATE: June 18, 2024
ITEM NO. 4.12(b)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.12(b)--Award of Request for Proposal No. 5471, Lease for General Use Multifunction Digital Photocopy Machines.

Sharlene Tipton, City Clerk
Packet Pg. 884
Report to Redding City Council June 12, 2024
Re: 4.12(b)--Award of RFP No. 5471 re Photocopy Machines Lease Page 2 In phase one of the review process, a four-person panel independently reviewed and scored each proposal using a variety of criteria that included: cost; compliance with specifications; quality of product and features; technical and service support capabilities; and local customer references using similar equipment. For phase two, product demonstrations were arranged with two of the five companies with the highest scoring proposals for Phase One: Western Business Equipment, Inc., dba Carrel’s Office Solutions (Carrel’s), and UBEO.

The conclusion of this two-phase review process has led staff to the recommendation of Carrel’s proposal that included Kyocera multifunction digital copy machines with “My Q” management system solution as the best fit for the City’s needs. Carrel’s is the City’s current provider of copiers and has provided excellent service and staff believes they will continue to receive this level of service with a new lease.

Environmental Review
This is not a project defined under the California Environmental Quality Act, and no further action is required.

Council Priority/City Manager Goals
• Communication and Transparency – “Improve the quality of communication with the public and City employees to enhance knowledge and increase transparency to improve public trust.”
• Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
Attachments
RFP No. 5471 - Lease of General Use Multifunction Digital Photocopy Machines and Management System
Packet Pg. 885
April 3, 2024

REQUEST FOR PROPOSAL

TO LEASE

GENERAL USE MULTIFUNCTION DIGITAL PHOTOCOPY MACHINES AND

MANAGEMENT SYSTEM
TO THE

THE CITY OF REDDING, CALIFORNIA
(Schedule Number: 5471)
In accordance with the provisions of the Municipal Code of the City of Redding, sealed proposals must be submitted to the City Clerk’s 3rd floor office of the City of Redding, located at City Hall, 777 Cypress Avenue, Redding, California 96001 prior to 3:00 p.m. PDT, Friday, May 3, 2024, for furnishing the City of Redding a proposal to lease general use multifunction digital photocopy machines and management system per the attached specifications and general conditions.

PROPOSALS RECEIVED AFTER THIS TIME AND DATE MAY NOT BE ACCEPTED OR CONSIDERED.

The said proposals will be opened at 3:00 p.m. PDT, on Friday, May 3, 2024, in the designated City Hall Conference Room as posted in the main lobby of City Hall, 777 Cypress Avenue, Redding, California.

The proposershall provide the original (unbound) proposal and four (4) original hard copies, along with an exact copy of the proposal in PDF format on a USB “thumb” drive. The fee schedule is required to be submitted in a separate sealed envelope along with the proposal. Fax or electronic submission of proposals will not be allowed. The City will award any resulting contract in a manner consistent with the City Purchasing Ordinance.

The cut-off date and time for receiving questions regarding this RFP is 5:00 p.m.

PDT, on Wednesday, April 17, 2024. All inquiries must be made in writing and may be submitted to the email address shown below.

THE CITY OF REDDING
Purchasing Division

Michelle Kempley, Purchasing Officer
[email protected]
Packet Pg. 886 Attachment: RFP No. 5471 - Lease of General Use Multifunction Digital Photocopy Machines and Management System (4.12(b)--Award of RFP NOTE
If a potential bidder/proposer received this solicitation document through some means other than surface mail from the City of Redding (such as from the City of Redding Internet web site, or from another prospective bidder/proposer), it is the responsibility of the potential bidder/proposer to advise the assigned City of Redding Purchasing contact of its intention to submit a bid/proposal so that any addenda or other correspondence related to this solicitation will be sent to the potential bidder/proposer. When contacting the Purchasing Division, the bidder/proposershall provide the solicitation number located on the cover page of this document.

Transmittal of this information must be in writing, by U.S. Mail, fax, or e-mail.

Transmittal of this information via telephone is not acceptable.

Please submit proposal as directed in the RFP package. Forward to:

City of Redding
City Clerk
777 Cypress Avenue
Redding, CA 96001
Proposals must be received by the City Clerk’s office prior to 3:00 p.m. PDT on the date indicated below. Mailing envelope is to be clearly marked on the outside with the following notation:
“Proposal for Schedule No. 5471; opening at
3:00 P.M., on Friday, May 3, 2024”
Note: Signatures must be legible, indicating full first and last name.

The City of Redding
Purchasing Division
Packet Pg. 887 Attachment: RFP No. 5471 - Lease of General Use Multifunction Digital Photocopy Machines and Management System (4.12(b)--Award of RFP RFP 5471 – COPIERS PAGE 1

CITY OF REDDING, CALIFORNIA

SPECIFICATIONS
FOR

LEASE OF GENERAL USE MULTIFUNCTION DIGITAL PHOTOCOPY MACHINES

AND MANAGEMENT SYSTEM
(Schedule Number 5471)

GENERAL INFORMATION
The City of Redding wishes to lease new multifunction photocopiers (MFP devices) for use at multiple City of Redding locations and three different Shasta County Libraries. We are looking to upgrade our current equipment using the latest technology available to meet our present and anticipated future needs (scanning, copying, printing in color with a few using black toner only, fax, and management systems). We currently do not have the requested proposed Management Systems deployed therefore please explicitly explain your complete solution including, implementation plan, training, City staff time required, IT project management needed, server space required by City of Redding, and any other relevant information including the cost in your proposal.

City of Redding Offices and Shasta County Libraries – 81 copiers will be used.

The most recent twelve month average volumes for entire pool of devices are indicated below; Black toner clicks 141,000 per month
Color toner clicks 97,515 per month
The City asks that the proposed equipment match as close as possible the features and speed of our current devices. Our current pre-selection estimate of the copiers required under this contract is listed on the attached Location list. Please note any deviations in your proposal.

Also, two of the copiers at The Redding Library have pay stations for the public. The coin tours vendor is Jamex, and the print release system is Sam. These pay stations, with all hardware, and software will need to be included in your proposal.

The evaluation team reserves the right to alter the number of devices.

I. GENERAL SPECIFICATION

1. Successful vendor shall furnish, deliver, install, and make devices ready for use by the designated start date of July 1, 2024.

2. After installation of the devices, City of Redding I/T staff will connect the devices to the City’s network. Only City staff are authorized to connect said devices to any City network. The Vendor’s staff will not be expected to work on the network or PC’s.

3. If devices have an inordinate amount of failures and/or repairs during the contract period, the successful vendor shall replace said device with another device having equal or better features and value for use during the remainder of the initial 60 month lease period and at the same monthly lease cost. Replacement requirements and justification for replacement Packet Pg. 888 Attachment: RFP No. 5471 - Lease of General Use Multifunction Digital Photocopy Machines and Management System (4.12(b)--Award of RFP RFP 5471 – COPIERS PAGE 2
will be determined solely by the City of Redding Reprographics Manager.

4. At the end of the contract term, vendor shall remove and provide all hard drives to the City of Redding at no additional cost. The City shall be responsible for their destruction.

We have a device in our IT-NOC that can wipe hard drives that would be compliant with our current policies. The drive would still have to be removed after the device is retired for us to wipe it, but we can return it to the vendor after the wipe is completed.

5. The devices shall be new, (we will not accept any Remanufactured devices or parts for delivery of new leased copier MFP's), of current manufacture, and shall have been formally announced for marketing purposes before the date the proposal is submitted.

II. DEVICE COMMON FEATURES
See Location list for black toner, color toner, fax cards and external finishers, A4 (tabletop) needed.

Unless noted otherwise, ALL devices shall come with these common features.

The items listed below are meant to define the basic features, options and technical capabilities that the equipment must provide.

Technical literature for all equipment proposed and any other elements of vendor support shall be submitted as part of the proposal. Vendors should highlight competitive advantages in their proposal.
o Automatic document handler (If more than one option please include the highest rated possible for each model.)
o Print, copy in black or full color, and network scan (push from device; twain or pull scan is not acceptable)
o Four (4) variable size adjustable paper trays; normal set up is letter R (letterhead), letter size, legal size and ledger size (table top models requested expect only 2 trays)
o If external finisher requested, please include 2 Hole Punch, 3 Hole Punch and multipositional stapler o Multiple Copies: 1 to 999
o Copy Exposure: Automatic or Manual
o Scan Minimum of 600x600 DPI,
o Magnification: -25% to 400% (1% Increments)
o Sides (input: output) 1-1, 1-2, 2-2, 2-1
o Automatic Duplex
o Job Interrupt feature
Packet Pg. 889 Attachment: RFP No. 5471 - Lease of General Use Multifunction Digital Photocopy Machines and Management System (4.12(b)--Award of RFP RFP 5471 – COPIERS PAGE 3
o Original Type Selection: Photo & Text, Photo, Text
o Book Copying/Bound Copying off glass
o Edge Erase
o Image Shift
o Build Job
o Sample Set
o Paper weight: 16 lb. Bond to 80 lb. Cover (55 to 220gsm) Paper Types:

Plain, Bond, Lightweight, Heavyweight, Gloss, Heavyweight Gloss, Labels, Transparencies, envelopes and Custom.

III. PRINTING SPECIFICATION
There is no current requirement for mobile printing. During the 5 year lease there might be interest in mobile printing technology.

General Requirements
o Page Description Languages (PDL) (Standard)
o PCL76, PCL75c, Adobe7 PostScript7 3J, PDF, XPS7, TIFF o Modern Print Protocols
o Networked Security Ports, Protocols and Authentication Protocols o Operating Systems: Microsoft Windows Pro 7, 10, 11 (32- and 64-bit), Microsoft Windows Server 2012, 2016, 2019, 2022 (64-bit)
o Automated firmware updates, firmware attack prevention, o Remote device management
o HDD/SSD Data Protection
o ID Card/RFID card access
o Secure Print
o Copy Protection
o Protect Job Storage
o Centralized Print Servers
o Private Cloud Printing
o Email/scan/send restrictions
Security
Please explain how you will protect the City of Redding from security risks.

Provide an overview of your proposal’s security features.

Vendor will follow best-practice security standards for all network-connected devices. These features should include, but may not be limited to, secure, non-default passwords for management access and Microsoft Share access, secure network ports where applicable (i.e. HTTPS rather than HTTP). Also, any tools that the vendor provides to perform device management and/or Packet Pg. 890 Attachment: RFP No. 5471 - Lease of General Use Multifunction Digital Photocopy Machines and Management System (4.12(b)--Award of RFP RFP 5471 – COPIERS PAGE 4
monitoring must demonstrate security configurations such as being password protected.

Software Update
During the lease term and service period, the vendor will provide software updates or new releases if required for security, reporting, networking, and equipment operation.

In the event of known security vulnerabilities, the City of Redding may elect to have the vendor apply these patches immediately rather than a scheduled maintenance. In such events, the costs are borne by the vendor.

Network Protocols
o TCP/IP: HTTP/HTTPS, Internet Printing Protocol, LPR/LPD, Raw Socket Printing/Port 9100, and IPv4/IPv6.
o AppleTalk EtherTalkr
o Microsoft Windows Networking over IP
Administrative Protocols
o DHCP, BOOTP, SNMP, WINS, HTTP, SSL, NTP
Fonts
o PCL: 94 scalable fonts, line printer and bitmap font (including Cyrillic font support) PostScript 3: 173 Type 1 fonts, 2 Multiple Master fonts Network Requirements
o 100/1000Base-T Ethernet
IV. SCAN SOLUTION
This is an example of some of the features we desire for a scan solution. Please provide your recommended solution.
o Scan destinations: Scan to FTP, Scan to SMB, Scan to USB memory drive, Scan to email, Scan to folder, Scan to mailbox, Scan to network
o Scan file formats: PDF, JPEG, TIFF, XPS, PDF/A
o Auto Color, Full Color, Black (grayscale)
o Scanner Resolution From 100 to 600 dpi
o Single pass duplex scan
V. MANAGEMENT SYSTEM SOLUTION
In this section we have listed, in no particular order, the features and systems that we foresee implementing during the life of this contract. Although these are all desired features, the City of Packet Pg. 891 Attachment: RFP No. 5471 - Lease of General Use Multifunction Digital Photocopy Machines and Management System (4.12(b)--Award of RFP RFP 5471 – COPIERS PAGE 5
Redding recognizes that many manufacturers may not offer all of these features or may bundle them in unique ways.

Please explain in detail your complete Management System solution. Include implementation plan, time required training City staff, future I/T Project Management time and resources needed, server space required by City of Redding, and other relevant information. To the extent that any of the features below are not currently imbedded into the proposed copiers and the monthly lease price, clearly price out separately the cost of the Management System solution you offer in your proposal. State as a deviation any items below which are either not offered with your product at this time and those which are available as a separate add-on option (giving the costs associated with applicable software modules).
o Security solutions for hard drives, scanning and printing o Integration with Document Management systems, Laserfiche o Follow me printing on any device using pin number device authentication o Interactive job routing
o Statistic and other reports for individuals, departments and non-networked printers o Remote IT device management
o Mobile device printing solution
o Web print solution with job ticketing
Currently this is not in use. It is our understanding that some solutions offer this as a part of the product. If your solution does not include this as part of the package, please note this as a deviation. If this is included, please expound on the options we will have o Auto meter read reporting
o If individual license for users are required please base it on 500 people.

VI. EQUIPMENT COSTS
Using the Bid Proposal Form provided by the City (Attachment B), the cost figures supplied by vendors shall represent the total monthly lease cost and any applicable taxes per device for each range of devices.

The cost per click, black and color, shall include Full Service Maintenance Agreement (FSMA), including:
o labor
o parts
o test images
o travel time
o mileage
o all charges for shipping of parts and toner
o other expenses required to keep the equipment in good working condition o all consumable supplies (excluding paper and staples), o all applicable taxes, (if it can not be included in cost per click charge please note taxes are Packet Pg. 892 Attachment: RFP No. 5471 - Lease of General Use Multifunction Digital Photocopy Machines and Management System (4.12(b)--Award of RFP RFP 5471 – COPIERS PAGE 6
not included)
o any training on the use of the devices and any new release of software updates.

If any costs are not prompted by the City's bid structure, vendors should include and highlight them at the most appropriate spot in the Proposal. All charges related to the use of the Management System proposed shall be shown separately, as indicated on the Bid Proposal Form.

Cost per image shall be fixed for the entire term of the lease and there shall be no charge for scans.

Extra costs will be executed only upon written orders from the City of Redding, and only then will they become an extra charge over and above the charges set forth in the bid proposal (or to the current lease price if prior upgrades/changes have been agreed upon for that copier).

The cost for any upgrade or added device during the contract term will be negotiated separately at time of upgrade/add-on and will affect that device only. Such upgrade(s) or add-on(s) shall not affect the end date for the lease and will be co-terminus with the rest of the leased equipment pool.

All manufacturer system updates shall be automatically installed at no cost to the City.

The vendor and the leasing company (if different) shall be mutually accountable for all terms, conditions, pricing, warranties, and guarantees expressed within the proposal response. The City will have full recourse with the leasing company and the sales and service vendor to the benefits of any warranties and guarantees made by the vendor and the manufacturer.

If the selected vendor chooses to finance the devices proposed to the City through a third party leasing company, it is the vendor’s right. However, any such arrangement shall be solely between the vendor and the leasing company. The City will remain clear of all such arrangements and will not have to alter or amend any terms or conditions of this Request for Proposal (RFP)/award to accommodate a third party. Vendor shall remain the sole source of contact with the City.

The lease shall be a 60-month lease with a fair market value buyout. If the fair market value buyout is not exercised, successful bidder will remove devices at no charge (and with no penalty at the end of the contract term).

VII. FUNDING CLAUSE
Each payment obligation of the City is conditioned upon the availability of state or local government funds which are apportioned or allocated for the payment of such an obligation. If the funds are not allocated and available for the continued product lease and services performed by the vendor, the product lease and related service agreement for any or all units under contract may be terminated by the City at the end of the period for which funds are available, with no penalty to the City.

A clause shall be written into contract to allow flexibility to add or remove copiers as well as upgrade or downgrade units for desired features needed as relate to the uncertainty of staff needs.

There shall be no additional costs/penalty if there is a requirement for the permanent removal of any copier(s). If applicable, any additional copiers leased to meet those changed needs will be at Packet Pg. 893 Attachment: RFP No. 5471 - Lease of General Use Multifunction Digital Photocopy Machines and Management System (4.12(b)--Award of RFP RFP 5471 – COPIERS PAGE 7
the prices provided in the proposal and will be co-terminus with the remainder of the copier pool leases.

VIII. MAINTENANCE SUPPORT
The City expects strong maintenance support and service for the proposed devices and management systems. The lease shall include full maintenance services. Vendor must describe, in detail, the maintenance coverage available for the proposed system, under the lease program.

When the City initiates a call for service the expectation is to receive a call-back within one hour stating the estimated arrival time of the service technician. The maximum response time for a service technician to arrive on site is one (1) business day, 8 hour total.

The successful vendor shall maintain the devices and system herein described by using only trained/ skilled maintenance personnel.

Respondents shall provide a written document explaining how the City will be provided maintenance and supply support if the local vendor should go out of business, and whether or not pricing would be guaranteed at the quoted price.

Packet Pg. 894 Attachment: RFP No. 5471 - Lease of General Use Multifunction Digital Photocopy Machines and Management System (4.12(b)--Award of RFP RFP 5471 – COPIERS PAGE 8
IX. ADDITIONAL CONDITIONS
As owner of equipment, vendor shall bear the responsibility of obtaining insurance against loss or damage of property due to accidents, theft, vandalism, and acts of nature, i.e., earthquakes, fires, floods, lightning, etc. The City shall not be required to obtain insurance for any of the copiers leased from the vendor.

The City shall not be liable for loss or damage to the equipment furnished by the vendor or from any cause whatsoever while the equipment is in the possession of the City, except when loss or damage resulted from the sole negligence of the City.

The City is self-insured. The City shall not have to pay “loss and damage (insurance) waiver” charges of any kind, as the City is adequately insured. A letter of self-insurance will be provided from the City Risk Management Office upon request by the vendor.

Before entering into a lease agreement with the City, vendor shall provide the insurance certificate and endorsement for the coverage required, per attached Insurance Requirements for City of Redding Contractors (05/21/20).

All costs for preparing and submitting proposals are entirely the responsibility of the vendor and will not be charged in any manner to the City of Redding.

All costs incurred in the preparation and presentation of the demonstration phase for this RFP shall be wholly absorbed by the proposer.

X. HOLD HARMLESS
Vendor hereby agrees to protect, defend, indemnify and hold harmless, City, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands, penalties, fines, defense costs, and consequential damage and liability of any kind of nature, however caused, arising directly or indirectly out of the obligations or operations herein undertaken by Vendor, caused in whole or in part by any act or omission of the Vendor, any subcontractors, any directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, including but not limited to concurrent active or passive negligence, except where caused by the active negligence, sole negligence or willful misconduct of the City. Vendor will conduct all defense at its sole cost and expense and City shall have right to approve or disapprove Vendor’s legal counsel. City shall be reimbursed for all costs and attorney’s fees incurred by City in enforcing this obligation. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Vendor.

XI. Non Discrimination Provision
Except as provided in section 12940 et seq. of the Government Code, successful contractor shall not discriminate against any person because of their race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sexual orientation or sex nor refuse to hire or employ the person or to refuse to select the person for a training program Packet Pg. 895 Attachment: RFP No. 5471 - Lease of General Use Multifunction Digital Photocopy Machines and Management System (4.12(b)--Award of RFP RFP 5471 – COPIERS PAGE 9
leading to employment, or to bar or to discharge the person from employment, or from a training program leading to employment, or to discriminate against the person in compensation or in terms, conditions or privileges of employment. The contractor shall insert in all subcontracts for any work covered by this contract this non-discrimination provision.

XII. PROPOSAL SUBMITTAL
To be considered, all Proposals must be submitted in the manner set forth in this RFP. It is the Responder’s responsibility to ensure that their Proposal arrives on or before the specified time.

Submission of a Proposal indicates that the Responder has read and understands this entire RFP, to include all appendices, attachments, exhibits, schedules, and addenda (as applicable) and agrees that all requirements of this RFP have been satisfied.

Proposals must be submitted in the format described in this Section. Proposals are to be prepared in such a way as to provide a straightforward, concise description of capabilities to satisfy the requirements of this RFP. Expensive bindings, colored displays, promotional materials, etc., are not necessary or desired. Emphasis should be concentrated on conformance to the RFP instructions, responsiveness to the RFP requirements, and on completeness and clarity of content.

Proposals must be received at the designated location and no later than the date and time specified in the RFP cover letter. All Proposals and materials submitted become the property of the City.

XIII. PROPOSAL FORMAT
Submittals: One original, unbound proposal, along with four (4) bound copies of all materials and one USB drive containing an exact digital copy of the proposal in pdf format shall be submitted prior to the cut-off time and date noted on the cover sheet of this RFP. Only one original Attachment B (fee proposal) shall be submitted in a separate, sealed envelope packaged with the rest of the required documents and USB drive. Submit the materials in a sealed envelope or box clearly marked on the outside with the name of the firm and the notation “Proposal for Digital Photocopy Machines, Schedule 5471.”
If offering a main proposal and an additional alternate proposal both sets must be complete and separate. As may be appropriate mark the proposals “Proposal 1 of 2" and “Proposal 2 of 2”.

The proposal shall include the following information in the order listed:
1) Cover letter signed by a member of the firm having the authority to enter into contracts on behalf of the organization. Cover letter may briefly present information about the vendor’s company, the equipment being proposed and the rationale for it as the best solution for the City. In addition, the cover letter shall acknowledge receipt of all addenda issued, if any. (Vendor may contact the Purchasing if unsure as to the status of addenda.

Addenda, if any issued, will also be posted at
https://www.cityofredding.gov/government/departments/purchasing/bid_opportunities.php. 2) Supplemental Information form (Attachment A)
Packet Pg. 896 Attachment: RFP No. 5471 - Lease of General Use Multifunction Digital Photocopy Machines and Management System (4.12(b)--Award of RFP RFP 5471 – COPIERS PAGE 10
3) Brief written presentation on qualifications of Account Manager and Technicians who will handle this account
4) Description of your firm and employees’ experience deploying a program such as presented in this RFP (large number of devices to be networked amongst multiple sites with integrated management system solution)
5) Written description of roll-out plan and training plan (for end-users and I/T aspects with regards to management system solution); include a mock schedule for the necessary time line.
6) Provide a statement confirming that vendor is capable of meeting the required one (1) business day (8-hour total) on-site response time.
7) Complete details for all features provided in each device. 8) Complete details for all features provided in management system. 9) Product literature/specifications for each device and management system. 10) Lease Agreement proposed to be used for the City contract. 11) Sample invoice.
12) Exceptions and deviations to this RFP: You must provide a section entitled “Exceptions” in which you either state your firm has no exceptions or deviations from the RFP, or in which you state your exceptions and deviations (regardless if the information is presented elsewhere in the proposal).
13) Any additional marketing materials deemed necessary shall be presented at the back of the proposal package.
14) Fees (Attachment B) Submit one (1) signed Bid Proposal Form in a separate sealed envelope with the same notations on the outside as described for the overall package.

XIV. EVALUATION CRITERIA AND AWARD OF CONTRACT
The City will award the contract in a manner consistent with the City purchasing ordinance. The evaluation process will have two phases. Phase one of the processes will be to have proposals evaluated by the City’s evaluation team using a points system to score the technical merits of the proposals as well as the vendor references. The evaluators will examine each proposal to determine, through the application of uniform criteria, the effectiveness of the proposal in meeting the City of Redding’s requirements for General Use Multifunction Digital Photocopiers and Management System.

After the evaluation panel members have each independently scored each proposal they will convene as a group to discuss and tally the scores. Only after this point will the pricing in the sealed Bid Proposal Form envelopes be shared with the group and scores re-tallied. This will Packet Pg. 897 Attachment: RFP No. 5471 - Lease of General Use Multifunction Digital Photocopy Machines and Management System (4.12(b)--Award of RFP RFP 5471 – COPIERS PAGE 11
allow the panel members to rank proposers and choose a small select group to move on to Phase II (usually 2 or 3 vendors, solely at the City’s discretion).

In addition to materials provided in the proposals, Phase 2 of the evaluation may utilize site visits, oral presentations, product testing, and additional material/ information.

Phase I: Evaluation of Written Proposals
A. Vendor Qualifications, Experience, and Resources 50 points o Compliance with proposal submittals requirements, including overall quality, clarity and concise presentation. It will be presumed that the quality assurance standards employed in the preparation and delivery of the proposal is reflective of the vendor’s overall quality assurance standards to be used in performance of the contract.
o Experience and qualification of the vendor in providing networked copier systems, and management system solutions.
o Microsoft Certified Network Engineer(s) on staff (The inclusion of a Microsoft Certified Network Engineer on staff in the evaluation process will be used to determine a level of relevant experience and knowledge.

Connecting and supporting digital copy/print devices in a networked environment requires different skills than just installing a copy machine). o Number and Qualifications of Local Service Technicians and available parts.
o How well the proposed implementation plan and training is presented.

B. Proposed Equipment B Copiers and Management System Solution 40 points o How well the proposed devices meet the required and desired basic function specifications.
o How well the proposed devices meet the printing specifications. o How well the proposed devices meet the scanning solution desired. o How well the proposed devices integrate with the City of Redding’s technology.
o How well the proposal meets the management system solution desired.
o The level of IT project management required to implement and maintain program
Packet Pg. 898 Attachment: RFP No. 5471 - Lease of General Use Multifunction Digital Photocopy Machines and Management System (4.12(b)--Award of RFP RFP 5471 – COPIERS PAGE 12
o Additional, unrequested, services and capabilities offered.

C. Contract Administration & References 15 points
o Ability to meet City’s insurance requirements.
o References from local customers currently using the proposed devices and management system solutions based on points below. o Reliability of devices.
o Account management.
o Capabilities of technicians.
o Responsiveness to service calls.
o Accuracy of billing practices.
o Process for choosing devices and management system
solutions.

D. Cost 40 points
o Monthly Lease payment.
o Cost per black toner image.
o Cost per color toner image.
o Cost of the Management System
Phase II: Oral Interviews, Product Demonstration 30 points o Satisfaction of follow-up questions.
o The degree to which the information should have been included in the proposal or have been easier to locate
o The degree to which questions and answers created a useful, better understanding of the products or services
o Effective demonstration of products
o Finalists must be able to demonstrate at a customer site the core functions and features of the multifunctional copier model proposed to fulfill the 30 - 40 pages per minute requirement for this RFP.

Demonstrations must be available within 100 miles of City of Redding, City Hall.

o Overall effectiveness of the devices and management systems that will best fit the City of Redding’s needs.

XV. SCHEDULE
Packet Pg. 899 Attachment: RFP No. 5471 - Lease of General Use Multifunction Digital Photocopy Machines and Management System (4.12(b)--Award of RFP RFP 5471 – COPIERS PAGE 13
Release RFP April 3, 2024
Questions due by 5:00 p.m. PT April 17, 2024
( All questions must be in writing )
Addendum Issued on or before April 19, 2024
Deadline for RFP Submittal by 3:00 p.m. PT May 3, 2024
Phase I Evaluation Process Completed May 17, 2024
Vendor Demonstration Day May 30 or 31, 2024
Announce Intended Award of RFP (tentative) June 5, 2024 Recommendation for award to City Council June 18, 2024
Installation/Contract Commences July 1, 2024
XVI. CITY OF REDDING CONTACT
All questions pertaining to this Request for Proposal shall be submitted in writing and received prior to the cutoff time and date indicated above. Clarifications and information deemed material to the understanding of this project will be shared with all known participants by way of formal addendum. However, it is ultimately each Proposer’s responsibility to ensure they have received all addenda, if any issued. If unsure as to the status of addenda first check by RFP number on the Purchasing website:
https://www.cityofredding.gov/government/departments/purchasing/bid_opportunities.php.

For questions or information regarding specifications, bid proposal, or general conditions contact:

Michelle Kempley, Purchasing Officer [email protected] NOTE: If there are any deviations from the specifications set forth herein, the proposer shall clearly note the deviations in their proposal as such. Failure to note a deviation from the specifications may be grounds for rejection by the City of that particular proposal. Where deviations are noted, the City reserves the right to accept a proposal containing such deviations provided that, in the sole opinion of the City, the deviation or deviations, so noted, do not affect the overall capability of the item proposed to perform the function for which it is to be acquired and such deviations result in a lesser total cost to the City for the subject item.

ATTACHMENTS
- Attachment A - Supplemental Information Request
- Attachment B - Bid Proposal Form (submitted in separate sealed envelope) - Attachment C - Location List
- City of Redding Request for Proposals General Conditions (10/11/23) - City of Redding Insurance Requirements for Contractors (05/21/20) Packet Pg. 900 Attachment: RFP No. 5471 - Lease of General Use Multifunction Digital Photocopy Machines and Management System (4.12(b)--Award of RFP RFP 5471 – Attachment A
1 SUPPLEMENTAL INFORMATION

FOR THE LEASE OF

GENERAL USE MULTIFUNCTION DIGITAL PHOTOCOPY MACHINES

AND MANAGEMENT SYSTEM TO

THE CITY OF REDDING, CALIFORNIA
(SCHEDULE 5471)

ATTACHMENT A
Provide five (5) customer references who are currently using the equipment and management system you propose to provide to the City of Redding.

The City of Redding reserves the right to contact and interview any and all references as submitted in response to this request.

Business/Agency
Name
Contact Person Phone Number Date Machines
Were Placed

1. 2.

3. 4.

5. List Maintenance Personnel employed by the vendor in the Redding area who are qualified to maintain the proposed machines:

Employee=s Name
No. of Years
Employed in
This Capacity
by Your
Company
No. of
Hours of
Technical
Training on
proposed
machines
Will be
Dispatched
From What
Location
From Reference
List Above, What
Business Does This
Technician
Service?
Packet Pg. 901 Attachment: RFP No. 5471 - Lease of General Use Multifunction Digital Photocopy Machines and Management System (4.12(b)--Award of RFP RFP 5471 – Attachment A
2 Specify the geographical service area (counties) covered by these maintenance personnel ______________________________________________________________________________ Specify the minimum and maximum timer required to respond to calls for non-scheduled maintenance. __________/___________
Certified Network Engineer employed by vendor in the Redding area? Y ___ / N ___ If “yes” provide name(s)
___________________________________________
___________________________________________
Packet Pg. 902 Attachment: RFP No. 5471 - Lease of General Use Multifunction Digital Photocopy Machines and Management System (4.12(b)--Award of RFP RFP 5471 – Attachment B 1

FEE PROPOSAL

FOR THE LEASE OF

GENERAL USE MULTIFUNCTION DIGITAL PHOTOCOPY MACHINES

AND MANAGEMENT SYSTEM TO

THE CITY OF REDDING, CALIFORNIA
(SCHEDULE 5471)

ATTACHMENT B
Date ___________________________
To: The City of Redding
Michelle Kempley, Purchasing Officer
The undersigned_______________________________________ (Corporate Name of Proposer) agrees to furnish to the City of Redding, California, at the prices quoted below, in accordance with the specifications and general conditions on file in the office of the Purchasing Division of the City of Redding, a copy of which is attached hereto and is made a part of this proposal:

The Monthly Lease cost is to include equipment lease payments, all applicable taxes. The black and color click chargesshall include the full service maintenance agreement, including labor, parts, all consumable supplies (excluding paper and staples), including all shipping costs for parts and supplies, test copies, travel time, mileage, and other expenses required to keep the equipment in good working condition, all applicable taxes, any training on the use of the devices, and any new release of software updates.

DEVICES
40-50cpm Black toner MFP Model proposed: ________________ Lease cost per month – With Fax and Internal finisher ________________ Without Fax and with External Finisher ________________ 60-70cpm Black toner MFP Model proposed: ________________ Lease cost per month With Fax, External Finisher and
High capacity paper deck ________________
40cpm Black toner MFP A4 Model proposed: ________________ Lease cost per month - With Fax ________________
Without Fax ________________
Packet Pg. 903 Attachment: RFP No. 5471 - Lease of General Use Multifunction Digital Photocopy Machines and Management System (4.12(b)--Award of RFP RFP 5471 – Attachment B 2
60cpm Black toner MFP A4 Model proposed: ________________ Lease cost per month - With Fax ________________
Without Fax ________________
20-30cpm Color MFP A4 Model proposed: ________________
Lease cost per month - With Fax ________________
Without Fax ________________
30-40cpm Color MFP A4 Model proposed: ________________
Lease cost per month With Cash/Credit pay Station ________________ Without Cash/Credit pay station ________________
30-40cpm Color MFP Model proposed: ________________
Lease cost per month with Internal Finisher and Cash/Credit pay station ________________ 20-30cpm Color MFP Model proposed: ________________
Lease cost per month With Fax and with Internal Finisher ________________ Without Fax and with Internal Finisher ________________ With Fax and with External Finisher ________________
Without Fax and with External Finisher ________________ 30-40cpm Color MFP Model proposed: ________________
Lease cost per month With Fax and with Internal Finisher ________________ Without Fax and with Internal Finisher ________________ With Fax and with External Finisher ________________
Without Fax and with External Finisher ________________ 40-50cpm Color MFP Model proposed: ________________
Lease cost per month With Fax and with Internal Finisher ________________ Without Fax and with Internal Finisher ________________ With Fax and with External Finisher ________________
Without Fax and with External Finisher ________________ Packet Pg. 904 Attachment: RFP No. 5471 - Lease of General Use Multifunction Digital Photocopy Machines and Management System (4.12(b)--Award of RFP RFP 5471 – Attachment B 3
60-70cpm Color MFP Model proposed: ________________
Lease cost per month With Fax and with Internal Finisher ________________ Without Fax and with Internal Finisher ________________ With Fax and with External Finisher ________________
Without Fax and with External Finisher ________________ Using Black Toner $ per copy/print (no minimum clicks)
Using Color Toner $ per copy/print (no minimum clicks)
Does click charges include sales tax?
Management System Lease per month $______________________ Packet Pg. 905 Attachment: RFP No. 5471 - Lease of General Use Multifunction Digital Photocopy Machines and Management System (4.12(b)--Award of RFP RFP 5471 – Attachment B 4
General use multifunction photocopy machines shall be delivered to the various City of Redding and Shasta County Libraries locations, on July 1, 2024. All costs quoted herein shall remain firm throughout the contract period, July 1, 2024 through June 30, 2029 (a 60-month period).

The cost per copy for any upgrade or added machines during the contract term will be negotiated separately at time of upgrade/add on and will affect those machines only. Regardless of being an add-on or a new machine, these changes will be co-terminus with the rest of the copier pool.

It is understood that this RFP shall remain open and shall not be withdrawn for a period of ninety (90) days from the date prescribed for the opening of the RFP.

Respectfully submitted,
_______________________________ ___________________________________ (Mailing Address) (Corporate Name of Bidder)
_______________________________ ___________________________________ (City, State & Zip) (Signature)
_______________/_______________ ___________________________________ (Telephone/Fax) (Print Name)
_______________________________ ___________________________________ (Email Address) (Title)
Name of Service Manager: __________________________________ City of Redding Business License Number: _______________________________ Packet Pg. 906 Attachment: RFP No. 5471 - Lease of General Use Multifunction Digital Photocopy Machines and Management System (4.12(b)--Award of RFP City of Redding
RFP 5471
Location List
ID # Model Location Floor Fax Card
External
finisher Changes B/W
EQ 1784 TASKalfa 3253ci City Attorney, 777 Cypress Ave. 3rd floor, Redding, CA 96001 3rd Floor NO YES EQ 1752 TASKalfa 4053ci City Clerk, 777 Cypress Ave.3rd floor, Redding, CA 96001 3rd Floor NO YES EQ 1775 TASKalfa 3253ci City Manager, 777 Cypress Ave.3rd floor, Redding, CA 96001 3rd Floor NO YES EQ 1765 TASKalfa 4053ci City Treasurer, 777 Cypress Ave. 3rd floor, Redding, CA 96001 3rd Floor NO YES EQ 1794 TASKalfa 3253ci Purchasing,  777 Cypress Ave.3rd floor, Redding, CA 96001 3rd Floor NO YES EQ 1796 TASKalfa 3253ci Records, 777 Cypress Ave.3rd floor, Redding, CA 96001 3rd Floor NO NO EQ 1745 TASKalfa 4003i Finance, 777 Cypress Ave.3rd floor, Redding, CA 96001 3rd Floor NO YES YES EQ 1759 TASKalfa 4053ci Finance, 777 Cypress Ave.3rd floor, Redding, CA 96001 3rd Floor NO YES EQ 1789 TASKalfa 3253ci IT NOC, 777 Cypress Ave. 2nd floor, Redding, CA 96001 3rd Floor NO NO Can be table top EQ 1798 TASKalfa 3253ci IT, 777 Cypress Ave.3rd floor, Redding, CA 96001 3rd Floor NO YES EQ 1748 TASKalfa 6053ci Personnel, 777 Cypress Ave.2nd floor, Redding, CA 96001 2nd Floor YES NO EQ 1785 TASKalfa 3253ci Community Serv, 777 Cypress Ave.2nd floor, Redding, CA 96001 2nd Floor NO YES EQ 1771 TASKalfa 3253ci Recreation, 777 Cypress Ave.2nd floor, Redding, CA 96001 2nd Floor NO YES EQ 1761 TASKalfa 4053ci Risk, 777 Cypress Ave.2nd floor, Redding, CA 96001 2nd Floor YES NO EQ 1758 TASKalfa 4053ci Planning, 777 Cypress Ave.1st floor, Redding, CA 96001 1st Floor NO YES EQ 2654 TASKalfa 3253ci Permit Center, 777 Cypress Ave. 1st floor, Redding CA 96001 NO NO EQ 1766 TASKalfa 4053ci Building, 777 Cypress Ave.1st floor, Redding, CA 96001 1st Floor NO YES EQ 2878 ECOSYS M5526cdw Fire, 777 Cypress Ave.1st floor, Redding, CA 96001 NO NO EQ 1780 TASKalfa 3253ci Fire, 777 Cypress Ave.1st floor, Redding, CA 96001 1st Floor NO YES EQ 1801 TASKalfa 3253ci Public Works,  777 Cypress Ave.1st floor, Redding, CA 96001 1st Floor NO YES EQ 1747 TASKalfa 6053ci Public Works,  777 Cypress Ave.1st floor, Redding, CA 96001 1st Floor NO YES EQ 1744 TASKalfa 4003i Housing, 777 Cypress Ave.1st floor, Redding, CA 96001 1st Floor NO NO YES EQ 1746 TASKalfa 6003i Housing, 777 Cypress Ave.1st floor Redding, CA 96001 1st Floor NO YES YES EQ 1751 TASKalfa 4053ci Housing, 777 Cypress Ave.1st floor, Redding, CA 96001 1st Floor NO YES EQ 1797 TASKalfa 3253ci Police,  777 Cypress Ave.2nd floor, Redding, CA 96001 2nd Floor YES YES EQ 1804 TASKalfa 3253ci Police,  777 Cypress Ave.2nd floor, Redding, CA 96001 2nd Floor YES YES EQ 1800 TASKalfa 3253ci Police,  777 Cypress Ave.2nd floor, Redding, CA 96001 2nd Floor YES YES EQ 1803 TASKalfa 3253ci Police,  777 Cypress Ave.2nd floor, Redding, CA 96001 2nd Floor YES YES EQ 1749 TASKalfa 6053ci Police,  777 Cypress Ave.1st floor, Redding, CA 96001 1st Floor YES YES EQ 2920 ECOSYS M2540cdw Police Foundry Square substation, 1784 California St., 96001 YES NO YES EQ 1806 TASKalfa 3253ci Police, Patrol Bldg., 777 Cypress Ave., Redding, CA 96001 YES YES EQ 1802 TASKalfa 3253ci REU Customer Service, 3611 Avtech Parkway, Redding, CA 96002 NO YES EQ 1782 TASKalfa 3253ci REU Customer Service, 3611 Avtech Parkway, Redding, CA 96002 NO YES No longer needed.

EQ 1755 TASKalfa 4053ci REU, 3611 Avtech Parkway, Redding, CA 96002 YES YES EQ 1762 TASKalfa 4053ci REU, 3611 Avtech Parkway, Redding, CA 96002 YES YES EQ 1764 TASKalfa 4053ci REU, 3611 Avtech Parkway, Redding, CA 96002 NO YES EQ 1760 TASKalfa 4053ci REU, 3611 Avtech Parkway, Redding, CA 96002 NO YES No longer needed.

EQ 1754 TASKalfa 4053ci REU, 3611 Avtech Parkway, Redding, CA 96002 NO YES EQ 1750 TASKalfa 4053ci REU, 3611 Avtech Parkway, Redding, CA 96002 NO YES EQ 1799 TASKalfa 3253ci Redding Airport, 6751 Woodrum Circle, Redding, CA 96002 NO YES EQ 1778 TASKalfa 3253ci Stillwater WTP, 6475 Airport Road, Anderson, CA 96007 YES NO EQ 1783 TASKalfa 3253ci Fleet, 20055 Viking Way Bldg. #1, Redding, CA 96003 NO YES EQ 1768 TASKalfa 4053ci P/W Field Ops., 20055 Viking Way Bldg. #3, Redding, CA 96003 NO NO EQ 1767 TASKalfa 4053ci P/W Field Ops., 20055 Viking Way Bldg. #3, Redding, CA 96003 NO NO EQ 2067 ECOSYS M6635cidn P/W Field Ops., 20055 Viking Way Bldg. #3, Redding, CA 96003 YES NO EQ 3493 ECOSYS M55/A P/W Field Ops., 20055 Viking Way Bldg. #3, Redding, CA 96003 NO NO EQ 1955 ECOSYS M6635cidn P/W Fields Ops., 20055 Viking Way Bldg. #3, Redding, CA 96003 YES NO EQ 1763 TASKalfa 4053ci Parks, 20055 Viking Way Bldg. #4, Redding, CA 96003 NO YES EQ 2734 ECOSYS M3860idn Meter Readers, 20055 Viking Way Bldg. #2, Redding, CA 96003 NO NO YES EQ 2810 TASKalfa 5526cdw REU Field Ops., 20055 Viking Way Bldg. #2, Redding, CA 96003 YES NO EQ 3490 TASKalfa M5526/A REU Field Ops., 20055 Viking Way Bldg. #2, Redding, CA 96003 NO NO EQ 1753 TASKalfa 4053ci REU Field Ops., 20055 Viking Way Bldg. #2, Redding, CA 96003 YES YES EQ2487 ECOSYS M5526cdw Landfill, 14095 Clear Creek Road, Igo, CA 96047 NO NO EQ3030 ECOSYS M2540cdw Solid Waste HHW, 2255 Abernathy Lane, Redding, CA 96003 no NO YES EQ 1954 ECOSYS M6635cidn Solid Waste, 2255 Abernathy Lane, Redding, CA 96003 YES NO EQ 2599 Kyocera M254ODW Solid Waste scale house, 2255 Abernathy Lane, Redding, CA 96003 NO NO YES EQ 3491 TASKalfa M5526/A Solid Waste, Training room, 2255 Abernathy Lane, Redding, CA 96003 NO NO EQ 1757 TASKalfa 4053ci Solid Waste, 2255 Abernathy Lane, Redding, CA 96003 YES YES EQ 2862 TASKalfa 3253ci Clear Creek WTP,  2220 Metz Road, Anderson, CA 96007 NO NO EQ 1793 TASKalfa 3253ci Clear Creek WTP,  2220 Metz Road, Anderson, CA 96007 NO NO EQ 1790 TASKalfa 3253ci REU Powerplant, 17120 Clear Creek Road, Redding, CA 96001 YES NO EQ 1777 TASKalfa 3253ci REU Powerplant, 17120 Clear Creek Road, Redding, CA 96001 YES YES EQ 1792 TASKalfa 3253ci REU Powerplant, 17120 Clear Creek Road, Redding, CA 96001 YES YES EQ 1795 TASKalfa 3253ci REU Powerplant, 17120 Clear Creek Road, Redding, CA 96001 YES NO EQ 2038 ECOSYS M6635cidn REU Powerplant, 17120 Clear Creek Road, Redding, CA 96001 YES NO EQ 2003 TASKalfa 3253ci RABA teminal 333 S. Market St., Redding, CA 96001 NO NO EQ 1774 TASKalfa 3253ci Aquatic Center, 44 Quartz Hill Road, Redding, CA 96003 NO YES EQ 2561 Kyocera M5526cdw Fire Station #7, 3772 Flight Ave, Redding, CA 96002 NO NO EQ2879 ECOSYS M5526cdw Fire Station #2, 3491 Placer St., Redding, CA 96001 NO NO EQ 2881 Kyocera M5526cdw Fire Station #4, 2605 S. Bonnyview Rd., Redding, CA 96001 NO NO EQ 1791 TASKalfa 3253ci Fire Station #5, 955 Hartnell Ave., Redding, CA 96002 NO NO EQ 1769 TASKalfa 3253ci Foothill WTP, 3100 Foothill Blvd., Redding, CA 96001 YES YES EQ 1957 ECOSYS M6635cidn MLK Center, 1815 Sheridan Street, Redding, CA 96001 YES NO EQ 1779 TASKalfa 3253ci Redding Library 1st Flr, 1100 Parkview Ave., Redding, CA 96001 NO NO The coin tours vendor is Jamex, and the print release system is Sam.

EQ 1788 TASKalfa 3253ci Anderson Library, 3200 W. Center Street, Anderson, CA 96007 NO NO EQ 1956 ECOSYS M6635cidn Redding Library, 1100 Parkview Ave., Redding, CA 96001 YES NO EQ 1781 TASKalfa 3253ci Redding Library, 1100 Parkview Ave., Redding, CA 96001 NO NO EQ 1776 TASKalfa 3253ci Redding Library, 1100 Parkview Ave., Redding, CA 96001 NO NO The coin tours vendor is Jamex, and the print release system is Sam.

EQ 1770 TASKalfa 3253ci Redding Library, 1100 Parkview Ave., Redding, CA 96001 NO NO EQ 1756 TASKalfa 4053ci Redding Library, 1100 Parkview Ave., Redding, CA 96001 NO YES EQ 1786 TASKalfa 3253ci Redding Library, 1100 Parkview Ave., Redding, CA 96001 NO NO EQ 1787 TASKalfa 3253ci Burney Library, 37116 Main Street, Burney, CA 96013 NO NO REV 01/09/2023
EQ 1281 Taskalfa 2552c1 RABA, 1530 Yuba St, Redding, CA 96001 YES NO Packet Pg. 907 Attachment: RFP No. 5471 - Lease of General Use Multifunction Digital Photocopy Machines and Management System (4.12(b)--Award of RFP