Agenda packet — Redding City Council, October 1, 2024 (part 1 of 2)

Agenda
Regular Meeting
Redding City Council
Council Chambers
777 Cypress Avenue, Redding, CA

October 1, 2024
6:00 PM

1. CALL TO ORDER - MAYOR TENESSA AUDETTE
A. Pledge of Allegiance
B. Invocation - Jen McCloskey, Chaplain for the Redding Police and Fire Departments.

C. Roll Call

2. PRESENTATIONS

2A. Presentation by Quintin Gaddy, Director of the Shasta Cascade Small Business Development Center, providing an update of current activities for Redding small businesses.

3. PUBLIC COMMENT - for non-agendized matters within the city’s jurisdiction.

PURSUANT TO THE BROWN ACT, CITY COUNCIL CANNOT TAKE ACTION ON PUBLIC

COMMENT ITEMS

The City Council will allocate up to a maximum of three minutes per speaker for 30 minutes total, at the beginning of the meeting for Public Comment for non -agendized matters within the City’s jurisdiction.

The Mayor will determine the order of the speakers. If 30 minutes is not adequate to accommodate all of the individuals who have submitted a Speaker Request Form to the City Clerk, the Council will trail this item to the end of the open session agenda. The remaining speakers will address the City Council at that time.

If anyone wishes to address the City Council on any item considered at this meeting before or during Council’s consideration of that item, please fill out a blue Speaker Request Form, located in the lighted alcoves at the back of the Council Chambers, and submit it to the City Clerk. The City Council will allocate up to a maximum of three minutes per speaker for each agenda item. Staff reports are available on -line at the City’s web site at www.cityofredding.gov and in the Public View binder located on the podium at the north side of the Chambers.

PLEASE SILENCE YOUR CELL PHONES. THANK YOU.

Redding City Council October 1, 2024

Page 2 ends

4. CONSENT CALENDAR
The Consent Calendar contains items considered routine and/or whic h have been individually scrutinized by City Council Members and are anticipated to require no further deliberation. If a member of the public wishes to address an item on the Consent Calendar, please fill out a Speaker Request Form and submit it to the C ity Clerk before the Consent Calendar is considered . It shall be the prerogative of any Council Member, before the Consent Calendar is acted upon, to: (1) comment on an item; (2) respond to any public comment on an item; (3) request the record reflect an abstention or nay vote on an item; or (4) remove an item and place it on the Regular portion of the agenda for delivery of a staff report and/or an extended discussion or deliberation.

4(a). Approve City Council Minutes: Special Meeting of September 11 , 2024; and Special Meeting – Closed Session of September 17, 2024.

4.2(a). Authorize and approve the following:
(1) Authorize the City Manager, or designee, to execute the U.S. Department of Transportation Federal Aviation Administration (FAA) grant applications for the remaining phase of the overall Runway 16 -34 Rehabilitation Project; execute any resulting grant agreements or other documentation as necessary to obtain federal grant funding for the project; and appropriate all grant funds received to the City of Redding’s Airports Fund; and
(2) Authorize the Assistant City Manager serving as Airports Director, or designee, to amend, or otherwise make changes, to the Passenger Facility Charges Program, as needed, to facilitate local match and as approved by the FAA for all phases of the Runway 16-34 Rehabilitation Project.

4.2(b). Authorize the following actions relative to Air Service Development Consulting Services for Fiscal Year 2024-25:
(1) Approve the Authorization of Service #24 -01 Air Service Development Consulting Services contract with Mead & Hunt, Inc. (C -8976) for air service development consulting services at Redding Regional Airport; (2) Authorize the Mayor to execute the contract; and
(3) Adopt Resolution approving and adopting the 54 th Amendment to Budget Resolution No. 2023 -060 appropriating $38,400 in funding for the contract.

4.2(c). Adopt Resolution approving an application for funding and the execution of a grant agreement and any amendments thereto from the 2023 -2024 funding year of the state Em ergency Solutions Grants Program, Balance of State Allocation; thereby replacing Resolution No. 2023 -096 for the Emergency Solutions Grant application submitted on behalf of the NorCal Continuum of Care, due to a clerical error in the original Resolution ( section 6 erroneously duplicated section 5).

Redding City Council October 1, 2024

Page 3 ends

4.2(d). Authorize the following actions relative to Request for Proposals, Schedule No. 5501, Architectural and Engineering Services for the Development of a Mixed - use Multifamily residential and commercial building, for City of Redding-owned properties located at 815 and 825 Parkview Avenue, and 2955 Leland Avenue:
(1) Award to Nichols, Melburg & Rossetto Architects;
(2) Authorize the Mayor to execute the Consulting and Professional Services Contract in the am ount of $371,000 with Nichols, Melburg & Rosetto AIA and Associates, Inc.;
(3) Authorize the City Manager to approve contract amendment increases up to $25,000; and
(4) Authorize staff to continue negotiation of a Disposition and Financing Agreement with Faithwor ks Community Coalition, Inc. to complete the project.

4.4(a). Adopt Resolution approving and adopting the 53 rd Amendment to City Budget Resolution No. 2023 -060 appropriating $28,940 to reclassify the existing Part - Time Administrative Assistant I position in Code Enforcement to a Full -Time Administrative Assistant I position.

4.6(a). Approve and authorize the following:
(1) Ratify the application to the California State Library’s California Library Literacy Services Program for $145,147;
(2) Accept grant in th e amount of $62,461 to fund the Shasta Public Libraries’ literacy programs;
(3) Adopt Resolution approving and adopting the 55 th Amendment to City Budget Resolution No. 2023-060 appropriating said funds; and (4) Authorize the City Manager, or designee, to execute the Award Agreement and all subsequent documentation relative to the grant.

4.6(b). Authorize and approve the Mayor to execute the Land and Building Lease Agreement (C -7786) with the Economic Development Corporation of Shasta County for the City of Redd ing-owned property located at 777 Auditorium Drive, for a five -year term to September 30, 2029, with a monthly rental rate in the amount of $3,142.53.

4.6(c). Approve the City of Redding as an applicant for up to $15 million from the U.S.

Environmental Protection Agency’s Community Change Grant for the Panorama Park and Resiliency Center; and authorize the City Manager, or designee, to execute all documents necessary to apply for the grant.

4.7(a). Adopt Resolution to authorize and approve the following:
(1) Authorize the City Treasurer to open a Pooled Investment Account with California Cooperative Liquid Assets Securities System; (2) Designate the following authorized account signers: Greg Robinett, Director of Finance/City Treasurer; Bailey Worley, Finance Officer; Tammy Mann, Finance Officer; and Tessa Wayda, Management Analyst; and
(3) Authorize the City Manager, or designee, to appoint a new signer to replace an authorized signer who has either left employment with the City of Redding or their job responsibilities have changed.

Redding City Council October 1, 2024

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4.9(a). Accept a grant from State of California, Department of Parks and Recreation, Division of Boating and Waterways in the amount of $5,167; and authorize the Chief of Police to execute the Grant Agreement.

4.11(a). Accept update regarding the Emergency Repair and Replacement of Substandard Sewer Pipe and Failing Asphalt Concrete Pavement on Placer Street Project and, in accordance with Public Contract Code Section 22050(c)(1), make a determination by a four-fifths vote that there is a need to continue the emergency work.

4.15(a). Adopt Resolution, effective September 29, 2024, approving an amendment to the Redding Independent Employees’ Organization - Supervisory/Confidential Unit Exempt Employee Schedule of Classifications a nd Salary Ranges to increase the salary for the Wastewater Laboratory Supervisor classification.

RECOMMENDATION: ACCEPT, ACKNOWLEDGE, ADOPT, APPROVE,
AND/OR AUTHORIZE ALL ITEMS ON THE CONSENT CALENDAR.

9. REGULAR CALENDAR: REPORTS & COMMUNICATIONS OF DEPARTMENTS,

BOARDS, COMMISSIONS AND COMMITTEES

Ad-Hoc Committee – Mayor Tenessa Audette and Council Member Joshua Johnson 9A. Consider Resolution declaring the City of Redding's intention to enter into a Long-Term Lease with the Redding Rodeo Association.

Recommendation:

Adopt Resolution committing to a long -term lease with the Redding Rodeo Association for a portion of 722 Auditorium Drive contingent on the balance of negotiating points being agreed upon.

11. COUNCIL TRAVEL REPORT(S)
City Council Member attendance at conference/meetings reimbursed at City expense. {Requirement of Assembly Bill 1234}
[A-050-060]

Information Only

12. SUGGESTIONS FROM COUNCIL MEMBERS RELATIVE TO POTENTIAL TOPICS

FOR FUTURE CITY COUNCIL MEETINGS

13. ADJOURNMENT

Redding City Council October 1, 2024

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Pursuant to the Brown Act, non -confidential materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for inspection during normal business hours at the Office of the City Clerk, 3rd Floor, City Hall, 777 Cypress Avenue, Redding, California.

City Council Meetings will be televised live on Shasta Community Access Channels via Charter/Spectrum Cable channel 181 , and will be rerun on Thursday at 12:30 p.m. duri ng the week in which the meeting is held. Additionally, the meeting can be viewed online at the following: https://www.shastaartscouncil.org/scactv. Video of the City Council meetings can also be vie wed on the City’s web site at http://www.cityofredding.gov/. Open the Services tab, and select City Council Videos.

In compliance with Title II of the Americans with Disabilities Act, the City of Redding will make available to persons wi th disabilities modifications or accommodations including auxiliary aids or services necessary to participate in public meetings. A person needing assistance should contact the Redding City Clerk by telephone at (530) 225 -4447 or in person, or by mail at 7 77 Cypress Avenue, 3 rd Floor, Redding, California 96001 at least three (3) working days in advance.

The City of Redding will ensure that no person shall be excluded from participation in, denied the benefits of, or otherwise be subjected to discriminat ion under any of its projects, activities, services, or business opportunities on the basis of race, color, national origin, age, sex, or disability, as afforded by Title VI of the Civil Rights Act of 1964 and related statutes as amended. All persons, reg ardless of their citizenship status, are covered under this regulation.

Questions, complaints, or requests for accommodations or additional information may be forwarded to the ADA & Title VI Coordinator at 777 Cypress Avenue, Attn: Personnel Dept., Redding, California 96001, Phone (530) 225-4065.

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Presentation by Quintin Gaddy, Director of the Shasta Cascade Small Business Development Center, providing an update of current activities for Redding small businesses.

MEETING DATE: October 1, 2024
ITEM NO. 2A
FROM:

***APPROVED BY***
[email protected]

[email protected]
SUBJECT: 2A--Presentation by the Northern California Small Business Development Center.

Steve Bade, Assistant City
Manager
Packet Pg. 6

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Approve City Council Minutes: Special Meeting of September 11, 2024; and Special Meeting – Closed Session of September 17, 2024.

Attachments
^Unofficial Minutes - Special Meeting of September 11, 2024 ^Unofficial Minutes -Special Meeting - Closed Session of September 17, 2024 MEETING DATE: October 1, 2024
ITEM NO. 4(a)
FROM:

***APPROVED BY***
[email protected]

[email protected]
SUBJECT: 4(a)--Approve City Council Minutes.

Sharlene Tipton, City Clerk
Packet Pg. 7
417
09/11/2024
Unofficial Minutes Redding City Council, Special Meeting Civic Center Council Chambers
777 Cypress Avenue
Redding, CA 96001
September 11, 2024, 5:15 PM

The meeting was called to order by Mayor Tenessa Audette with the following Council Members present: Joshua Johnson, Jack Munns, and Julie Winter. Council Member Mark Mezzano arrived at 5:18 p.m.

Also present: City Manager Barry Tippin, City Attorney Christian M. Curtis, Assistant City Manager Steve Bade, City Clerk Sharlene Tipton, and Executive Assistant Erin Barnhart.

REGULAR CALENDAR: REPORTS & COMMUNICATIONS OF DEPARTMENTS,

BOARDS, COMMISSIONS AND COMMITTEES

2A. Uncodified Ordinance - Development Agreement (AGREE-2024-00962) with Greenview Development Company and Mark Guiton relative to the Westridge Master Plan.

Planning Manager Lily Toy highlighted the Report to City Council (staff report), and provided a PowerPoint presentation, both incorporated herein by reference.

A discussion amongst the Council ensued.

A MOTION WAS MADE by Council Member Mezzano, seconded by Council Member Munns, to: (1) adopt an uncodified Ordinance approving the Development Agreement (AGREE-2024-00962) with Greenview Development Company and Mark Guiton relative to Westridge Estates Subdivision I (S -2018-00938), Westridge Estates II (S -04-04), and Westridge Estates III (S -19-13), whereby the expiration date of the previously approved Tentative Subdivision Maps (S-19-03, S-04-04, and S-2018-00938) would be extended in exchange for the construction of Spicewood Drive prior to or concurrent with the final map recordation of Westridge Estates I, for first reading by title only, and waive the first reading. The subject properties are located at 9489 Placer Street, 16989 and 16991 Campo Calle Street, 950 Canyon Creek Road, 3000 Dartmouth Drive, and 2286 Adirondack Drive; (2) adopt the Addendum to the Westridge Master Plan Environmental Impact Report; and (3) direct the City Attorney to prepare and the City Clerk to publish a summary ordinance according to law.

The Vote:

AYES: Council Members – Johnson, Mezzano, Munns, Winter, and Audette NOES: Council Members – None
ABSTAIN: Council Members – None
ABSENT: Council Members – None

City Attorney Curtis read the title of the ordinance and is on file in the Office of the City Clerk.

ADJOURNMENT
There being no further business at the hour of 5:26 p.m., Mayor Audette declared the m eeting adjourned.

APPROVED:

_______________________________
Tenessa Audette, Mayor

ATTEST:

_______________________________
Sharlene Tipton, City Clerk
Packet Pg. 8
Attachment: ^Unofficial Minutes - Special Meeting of September 11, 2024 (4(a)--Approve City Council Minutes) 420
09/17/2024
Unofficial Minutes Redding City Council, Special Meeting Civic Center Council Chambers
777 Cypress Avenue
Redding, CA 96001
September 17, 2024, 5:45 PM

The meeting was called to order by Mayor Tenessa Audette with the following Council Members present: Joshua Johnson, Mark Mezzano, Jack Munns, and Julie Winter.

Also present: City Manager Barry Tippin, City Attorney Christian M. Curtis, Assistant City Manager Steve Bade, City Clerk Sharlene Tipton, and Executive Assistant Erin Barnhart.

PUBLIC COMMENT

Mayor Audette determined that no one present wished to address the items agendized for Closed Session.

CLOSED SESSION

At the hour of 5 :45 p.m., Mayor Audette opened the Special Meeting and announced that the Council would adjourn to Closed Session.

At the hour of 6:03 p.m., Mayor Audette reconvened the Special Meeting to Open Session and reported that in reference to:

3A. Closed Session pursuant to California Government Code Section 54956.8:

CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Property Location: Stillwater Business Park, Lot 11B;
Assessor’s Parcel Nos. 054-220-031 and 054-260-003
Agency Negotiator: City Manager Tippin
Negotiating Parties: City of Redding and Amazon.com Services LLC Under Negotiation: Price and Terms

Pursuant to Government Code Section 54957.1(a), the City Council took no reportable action on this item.

ADJOURNMENT
There being no further business at the hour of 6:04 p.m., Mayor Audette declared the m eeting adjourned.

APPROVED:

_______________________________
Tenessa Audette, Mayor

ATTEST:

_______________________________
Sharlene Tipton, City Clerk
Packet Pg. 9
Attachment: ^Unofficial Minutes -Special Meeting - Closed Session of September 17, 2024 (4(a)--Approve City Council Minutes)

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Authorize and approve the following:
(1) Authorize the City Manager, or designee, to execute the U.S. Department of Transportation Federal Aviation Administration (FAA) grant applications for the remaining phase of the overall Runway 16 -34 Rehabilitation Project ; execute any resulting grant ag reements or other documentation as necessary to obtain federal grant funding for the project ; and appropriate all grant funds received to the City of Redding’s Airports Fund; and
(2) Authorize the Assistant City Manager serving as Airports Director, or designe e, to amend, or otherwise make changes, to the Passenger Facility Charges Program , as needed, to facilitate local match and as approved by the FAA for all phases of the Runway 16-34 Rehabilitation Project.

Fiscal Impact

On September 6, 2024, the FAA Airport Improvement Program (AIP) provided the City a grant offer of $701,359 for Runway 16-34 Rehabilitation Phase I – Materials Acquisition Project at a

90.66% federal cost-share. The remaining $72,255.60 (9.34%) local match will be reimbursed by the RDDs Passenger Facility Charges (PFC) program. No other local funding sources would be necessary to complete the project.

In 2025, staff anticipates submitting an FAA AIP grant application for the remaining Runway 16-34 Rehabilitation Phase II project costs in an amount not to exceed $30 million.

MEETING DATE: October 1, 2024
ITEM NO. 4.2(a)
FROM:

***APPROVED BY***

[email protected]

[email protected]
SUBJECT: 4.2(a)--Authorize submittal of U.S. Department of Transportation Federal Aviation Administrati on Grant Applications for the remaining phase of Redding Regional Airport's Runway 16 -34 Rehabilitation Project; and authorize changes to the Passenger Facility Charge Program to secure matching funds.

Steve Bade, Assistant City
Manager
Packet Pg. 10
Report to Redding City Council September 25, 2024
Re: 4.2(a)--Authorize FAA AIP Grant Applications and changes to Program Page 2

Alternative Action

The City Council (Council) may choose to terminate the grant agreement and provide alternate direction to staff which may jeopardize the runway project and de-obligate all federal funds for the project. Any preliminary expenses which may have grant eligible will no longer be reimbursable under the AIP grant.

Background/Analysis

RDD is owned and operated by the City of Redding (City) servicing both commercial aviation and general aviation. A s an airport sponsor organization, the City is obligated to maintain the aviation facilities of the local airports system through both regular maintenance and planned capital improvement projects. Staff has identified that RDDs main runway, Runway 16-34, needs rehabilitation as a result of age, regular use, and environmental conditions . While routine maintenance has kept the runway in a safe and operable condition further intervention is necessary in order to extend the useful life of the runway facility as it exists today.

The Runway 16 -34 Rehabilitation Design Project conducted architectural, design, engineering, and planning work necessary to conclude that a rehabilitation project spanning the complete length of the runway will extend the life of the ru nway, update the facility to meet current standards, and prepare for future planned facility layout changes to the runway and taxiway network at RDD. The costs of the overall construction project are estimate d to be approximately $30 million, accounting for inflation due to project postponement to Federal Fiscal Year (FY) 2025 (October 2025 through September 2026) and variance in the costs of labor, materials, and supplies.

On March 6, 2024, the City received a bid from Redding Airport Constructors (RAC), as the sole bidder, for the Redding Regional Airport (RDD) Runway 16 -34 and Taxiway Connectors Rehabilitation and MAGVAR Improvements Project (Bid Negotiation No. 5451, Job No. 9944 - 33) (Runway Project). Since that time, staff – Public Works and Airports - has been working with the U.S. Department of Transportation Federal Aviation Administration (FAA), Mead & Hunt, Inc., RDD’s development consultant, and RAC to extend the bid and secure FAA funding for the project. In August 2024, RAC extended their bid to June 6, 2025.

The complete Runway Project was intended to be funded and completed in City F Y 2024, however, due to lack of funding for the AIP program at the FAA the project could not be funded entirely in City FY 2024. As a result, in order to access available FAA FY 2024 funds , the project was divided in two phases: Runway 16-34 Rehabilitation Phase I – Materials Acquisition and Runway 16-34 Rehabilitation Phase II – Construction. The FAA has awarded $701,359 at a

90.66% cost-share to the City for P hase I of the project. Should Council approve this proposed action, staff would apply for Phase II – Construction in Federal F Y 2025 beginning October 1, 2025 following consultation with the FAA San Francisco Airport District Office.

As previously mentioned, the City would provide the 9.34% match, as required in the agreement, by utilizing funds collected from the Passenger Facility Charges (PFC) program. Passenger Facility Charges are a $4.50 fee collected as part of ticket sales to commercial airline pa ssengers and is heavily regulated by the FAA. PFCs may only be used to pay for , or reimburse, expenses on approved projects and applications . The complete Runway 16 -34 Rehabilitation Project was included in RDD’s 7 th (most recent) PFC application, however, due to the postponement and resulting division of the project into phases, the City is now seeking authorization to make amendments and other changes to the PFC program as required by FAA in order to continue collecting PFCs (used to reimburse the required matching funds).

Packet Pg. 11
Report to Redding City Council September 25, 2024
Re: 4.2(a)--Authorize FAA AIP Grant Applications and changes to Program Page 3

Environmental Review

The administrative activities are not a project as defined by the California Environmental Quality Act (CEQA). No further action is required at this time. Staff will request Council approval for the CEQA compliance document when a construction contract is awarded. Compliance with the National Environmental Policy Act will also be provided at that time.

Council Priority/City Manager Goals

• Budget and Financial Management – “Achieve balanced and stable 10 -year Financial Plans for all funds.”
• Economic Development – “Facilitate and become a catalyst for economic development in Redding to create jobs, retain current businesses and attract new ones, and encourage investment in the community.”

Attachments
FAA Grant Agreement Part 1 for AIP Project No. 3-06-0194-055-2024 Packet Pg. 12
3-06-0194-066-2024
1 U.S. Department
of Transportation
Federal Aviation
Administration
Airports Division
Western-Pacific Region
California
San Francisco Airports District
Office:
2999 Oak Road, Suite 200
Walnut Creek, CA 94597
{{DateTime_es_:signer1:calc(now()):format(date," mmmm d, yyyy")}} Mr. Steve Bade
Airport Director
City of Redding
777 Cypress Avenue
Redding, CA 96001
Dear Mr. Bade:

The Grant Offer for Airport Improvement Program (AIP) Project No. 3-06-0194-066-2024 at Redding Regional Airport is attached for execution. This letter outlines the steps you must take to properly enter into this agreement and provides other useful information. Please read the conditions, special conditions, and assurances that comprise the grant offer carefully.

You may not make any modification to the text, terms or conditions of the grant offer.

Steps You Must Take to Enter Into Agreement.

To properly enter into this agreement, you must do the following:

1. The governing body must give authority to execute the grant to the individual(s) signing the grant, i.e., the person signing the document must be the sponsor’s authorized representative(s) (hereinafter “authorized representative”).

2. The authorized representative must execute the grant by adding their electronic signature to the appropriate certificate at the end of the agreement.

3. Once the authorized representative has electronically signed the grant, the sponsor’s attorney(s) will automatically receive an email notification.

4. On the same day or afterthe authorized representative has signed the grant, the sponsor’s attorney(s) will add their electronic signature to the appropriate certificate at the end of the agreement.

5. If there are co-sponsors, the authorized representative(s) and sponsor’s attorney(s) must follow the above procedures to fully execute the grant and finalize the process. Signatures must be obtained and finalized no later than September 12, 2024.

6. The fully executed grant will then be automatically sent to all parties as an email attachment.

Payment. Subject to the requirements in 2 CFR § 200.305 (Federal Payment), each payment request for reimbursement under this grant must be made electronically via the Delphi eInvoicing System. Please see the attached Grant Agreement for more information regarding the use of this System.

Project Timing. The terms and conditions of this agreement require you to complete the project without undue delay and no later than the Period of Performance end date (1,460 days from the grant execution date). We will be monitoring your progress to ensure proper stewardship of these Federal funds. We expect you to submit payment requests for reimbursement of allowable incurred project expenses Packet Pg. 13
Attachment: FAA Grant Agreement Part 1 for AIP Project No. 3-06-0194-055-2024 (4.2(a)--Authorize FAA AIP Grant Applications and changes to 3-06-0194-066-2024
2 consistent with project progress. Your grant may be placed in “inactive” status if you do not make draws on a regular basis, which will affect your ability to receive future grant offers. Costs incurred after the Period of Performance ends are generally not allowable and will be rejected unless authorized by the FAA in advance.

Reporting.Until the grant is completed and closed, you are responsible for submitting formal reports as follows:

For all grants, you must submit by December 31stof each year this grant is open:

1. A signed/dated SF-270 (Request for Advance or Reimbursement for non-construction projects) or SF-271 or equivalent (Outlay Report and Request for Reimbursement for Construction Programs), and

2. An SF-425 (Federal Financial Report).

For non-construction projects, you must submit FAA Form 5100-140, Performance Reportwithin 30 days of the end of the Federal fiscal year.

For construction projects, you must submit FAA Form 5370-1, Construction Progress and Inspection Report, within 30 days of the end of each Federal fiscal quarter.

Audit Requirements. As a condition of receiving Federal assistance under this award, you must comply with audit requirements as established under 2 CFR Part 200. Subpart F requires non-Federal entities that expend $750,000 or more in Federal awards to conduct a single or program specific audit for that year. Note that this includes Federal expenditures made under other Federal-assistance programs.

Please take appropriate and necessary action to ensure your organization will comply with applicable audit requirements and standards.

Closeout. Once the project(s) is completed and all costs are determined, we ask that you work with your FAA contact indicated below to close the project without delay and submit the necessary final closeout documentation as required by your Region/Airports District Office.

FAA Contact Information. REGINALD DONES, (925) 546-6443, [email protected] is the assigned program manager for this grant and is readily available to assist you and your designated representative with the requirements stated herein.

We sincerely value your cooperation in these efforts and look forward to working with you to complete this important project.

Sincerely,
{{Sig_es_:signer1: signature}}
Amy L. Choi
Manager
Packet Pg. 14
Attachment: FAA Grant Agreement Part 1 for AIP Project No. 3-06-0194-055-2024 (4.2(a)--Authorize FAA AIP Grant Applications and changes to 3-06-0194-066-2024
3 U.S. Department
of Transportation
Federal Aviation
Administration

FEDERAL AVIATION ADMINISTRATION AIRPORT IMPROVEMENT PROGRAM (AIP) FY 2024 AIP

GRANT AGREEMENT
Part I - Offer
Federal Award Offer Date {{DateTime_es_:signer1:calc(now()):format(date," mmmm d, yyyy")}}

Airport/Planning Area Redding Regional Airport

Airport Infrastructure Grant
Number 3-06-0194-066-2024

Unique Entity IdentifierXL3JUNNVFLL9

TO: City of Redding
(herein called the "Sponsor") (For Co-Sponsors, list all Co-Sponsor names. The word "Sponsor" in this Grant Agreement also applies to a Co-Sponsor.)

FROM: The United States of America(acting through the Federal Aviation Administration, herein called the "FAA")
WHEREAS, the Sponsor has submitted to the FAA a Project Application dated July 25, 2024, for a grant of Federal funds for a project at or associated with the Redding Regional Airport, which is included as part of this Grant Agreement; and
WHEREAS, the FAA has approved a project for the Redding Regional Airport (herein called the “Project”) consisting of the following:

Rehabilitate Runway 16/34, Phase 2 - Procurement of Airfield Electrical Components which is more fully described in the Project Application.

NOW THEREFORE, Pursuant to and for the purpose of carrying out the Title 49, United States Code (U.S.C.), Chapters 471 and 475; 49 U.S.C. §§ 40101 et seq., and 48103; FAA Reauthorization Act of 2018 Packet Pg. 15
Attachment: FAA Grant Agreement Part 1 for AIP Project No. 3-06-0194-055-2024 (4.2(a)--Authorize FAA AIP Grant Applications and changes to 3-06-0194-066-2024
4 (Public Law Number (P.L.) 115-254); the Department of Transportation Appropriations Act, 2021 ( P.L. 116-260, Division L); the Consolidated Appropriations Act, 2022 ( P.L. 117-103); Consolidated Appropriations Act, 2023 ( P.L. 117-328); Consolidated Appropriations Act, 2024 (P.L. 118-42); FAA Reauthorization Act of 2024 (P.L. 118-63); and the representations contained in the Project Application; and in consideration of: (a) the Sponsor’s adoption and ratification of the Grant Assurances dated May 2022, interpreted and applied consistent with the FAA Reauthorization Act of 2024 per Reauthorization Grant Condition 30 below; (b) the Sponsor’s acceptance of this Offer; and (c) the benefits to accrue to the United States and the public from the accomplishment of the Project and compliance with the Grant Assurance and conditions as herein provided;

THE FEDERAL AVIATION ADMINISTRATION, FOR AND ON BEHALF OF THE UNITED STATES, HEREBY OFFERS AND AGREES to pay (90.66) % of the allowable costs incurred accomplishing the Project as the United States share of the Project.

Assistance Listings Number (Formerly CFDA Number): 20.106 This Offer is made on and SUBJECT TO THE FOLLOWING TERMS AND CONDITIONS:

CONDITIONS

1. Maximum Obligation. The maximum obligation of the United States payable under this Offer is $701,359.

The following amounts represent a breakdown of the maximum obligation for the purpose of establishing allowable amounts for any future grant amendment, which may increase the foregoing maximum obligation of the United States under the provisions of 49 U.S.C. § 47108(b):
$0 for planning
$701,359 for airport development or noise program implementation; and, $0 for land acquisition.

2. Grant Performance. This Grant Agreement is subject to the following Federal award requirements:
a. Period of Performance:

1. Shall start on the date the Sponsor formally accepts this Agreement and is the date signed by the last Sponsor signatory to the Agreement. The end date of the Period of Performance is 4 years (1,460 calendar days) from the date of acceptance. The Period of Performance end date shall not affect, relieve, or reduce Sponsor obligations and assurances that extend beyond the closeout of this Grant Agreement.

2. Means the total estimated time interval between the start of an initial Federal award and the planned end date, which may include one or more funded portions or budget periods (2 Code of Federal Regulations (CFR) § 200.1).
b. Budget Period:

1. For this Grant is 4 years (1,460 calendar days) and follows the same start and end date as the Period of Performance provided in paragraph 2(a)(1). Pursuant to 2 CFR § 200.403(h), the Sponsor may charge to the Grant only allowable costs incurred during the Budget Period.

2. Means the time interval from the start date of a funded portion of an award to the end date of that funded portion during which the Sponsor is authorized to expend the funds awarded, including any funds carried forward or other revisions pursuant to 2 CFR § 200.308. c. Close Out and Termination
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5 1. Unless the FAA authorizes a written extension, the Sponsor must submit all Grant closeout documentation and liquidate (pay-off) all obligations incurred under this award no later than 120 calendar days after the end date of the Period of Performance. If the Sponsor does not submit all required closeout documentation within this time period, the FAA will proceed to close out the grant within one year of the Period of Performance end date with the information available at the end of 120 days (2 CFR § 200.344).

2. The FAA may terminate this Grant, in whole or in part, in accordance with the conditions set forth in 2 CFR § 200.340, or other Federal regulatory or statutory authorities as applicable.

3.Ineligible or Unallowable Costs.The Sponsor must not include any costs in the project that the FAA has determined to be ineligible or unallowable.

4. Indirect Costs - Sponsor. The Sponsor may charge indirect costs under this award by applying the indirect cost rate identified in the project application as accepted by the FAA, to allowable costs for Sponsor direct salaries and wages.

5. Determining the Final Federal Share of Costs. The United States’ share of allowable project costs will be made in accordance with 49 U.S.C. § 47109, the regulations, policies, and procedures of the Secretary of Transportation (“Secretary”), and any superseding legislation. Final determination of the United States’ share will be based upon the final audit of the total amount of allowable project costs and settlement will be made for any upward or downward adjustments to the Federal share of costs.

6. Completing the Project Without Delay and in Conformance with Requirements. The Sponsor must carry out and complete the project without undue delays and in accordance with this Agreement, 49 U.S.C. Chapters 471 and 475, the regulations, policies, and procedures of the Secretary. Per 2 CFR § 200.308, the Sponsor agrees to report and request prior FAA approval for any disengagement from performing the project that exceeds three months or a 25 percent reduction in time devoted to the project. The report must include a reason for the project stoppage. The Sponsor also agrees to comply with the grant assurances, which are part of this Agreement.

7. Amendments or Withdrawals before Grant Acceptance. The FAA reserves the right to amend or withdraw this offer at any time prior to its acceptance by the Sponsor.

8. Offer Expiration Date. This offer will expire and the United States will not be obligated to pay any part of the costs of the project unless this offer has been accepted by the Sponsor on or before September 12, 2024, or such subsequent date as may be prescribed in writing by the FAA.

9. Improper Use of Federal Funds. The Sponsor must take all steps, including litigation if necessary, to recover Federal funds spent fraudulently, wastefully, or in violation of Federal antitrust statutes, or misused in any other manner for any project upon which Federal funds have been expended. For the purposes of this Grant Agreement, the term “Federal funds” means funds however used or dispersed by the Sponsor, that were originally paid pursuant to this or any other Federal grant agreement. The Sponsor must obtain the approval of the Secretary as to any determination of the amount of the Federal share of such funds. The Sponsor must return the recovered Federal share, including funds recovered by settlement, order, or judgment, to the Secretary. The Sponsor must furnish to the Secretary, upon request, all documents and records pertaining to the determination of the amount of the Federal share or to any settlement, litigation, negotiation, or other efforts taken to recover such funds. All settlements or other final positions of the Sponsor, in court or otherwise, involving the recovery of such Federal share require advance approval by the Secretary.

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6 10.United States Not Liable for Damage or Injury.The United States is not responsible or liable for damage to property or injury to persons which may arise from, or be incident to, compliance with this Grant Agreement.

11. System for Award Management (SAM) Registration and Unique Entity Identifier (UEI). a. Requirement for System for Award Management (SAM): Unless the Sponsor is exempted from this requirement under 2 CFR § 25.110, the Sponsor must maintain the currency of its information in the SAM until the Sponsor submits the final financial report required under this Grant, or receives the final payment, whichever is later. This requires that the Sponsor review and update the information at least annually after the initial registration and more frequently if required by changes in information or another award term. Additional information about registration procedures may be found at the SAM website (currently at http://www.sam.gov). b. Unique entity identifier (UEI) means a 12-character alpha-numeric value used to identify a specific commercial, nonprofit or governmental entity. A UEI may be obtained from SAM.gov at https://sam.gov/content/entity-registration.

12. Electronic Grant Payment(s). Unless otherwise directed by the FAA, the Sponsor must make each payment request under this Agreement electronically via the Delphi eInvoicing System for Department of Transportation (DOT) Financial Assistance Awardees.

13. Informal Letter Amendment of AIP Projects. If, during the life of the project, the FAA determines that the maximum grant obligation of the United States exceeds the expected needs of the Sponsor by $25,000 or five percent (5%), whichever is greater, the FAA can issue a letter amendment to the Sponsor unilaterally reducing the maximum obligation.

The FAA can also issue a letter to the Sponsor increasing the maximum obligation if there is an overrun in the total actual eligible and allowable project costs to cover the amount of the overrun provided it will not exceed the statutory limitations for grant amendments. The FAA’s authority to increase the maximum obligation does not apply to the “planning” component of Condition No. 1, Maximum Obligation.

The FAA can also issue an informal letter amendment that modifies the grant description to correct administrative errors or to delete work items if the FAA finds it advantageous and in the best interests of the United States.

An informal letter amendment has the same force and effect as a formal grant amendment.

14. Environmental Standards. The Sponsor is required to comply with all applicable environmental standards, as further defined in the Grant Assurances, for all projects in this grant. If the Sponsor fails to comply with this requirement, the FAA may suspend, cancel, or terminate this Grant Agreement.

15. Financial Reporting and Payment Requirements. The Sponsor will comply with all Federal financial reporting requirements and payment requirements, including submittal of timely and accurate reports.

16. Buy American. Unless otherwise approved in advance by the FAA, in accordance with 49 U.S.C. § 50101, the Sponsor will not acquire or permit any contractor or subcontractor to acquire any steel or manufactured goods produced outside the United States to be used for any project for which funds are provided under this Grant. The Sponsor will include a provision implementing Buy American in every contract and subcontract awarded under this Grant.

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7 17.Build America, Buy America.The Sponsor must comply with the requirements under the Build America, Buy America Act (P.L. 117-58).

18. Maximum Obligation Increase.In accordance with 49 U.S.C. § 47108(b)(3), as amended, the maximum obligation of the United States, as stated in Condition No. 1, Maximum Obligation, of this Grant:
a. May not be increased for a planning project;
b. May be increased by not more than 15 percent for development projects, if funds are available; c. May be increased by not more than the greater of the following for a land project, if funds are available:

1. 15 percent; or

2. 25 percent of the total increase in allowable project costs attributable to acquiring an interest in the land.

If the Sponsor requests an increase, any eligible increase in funding will be subject to the United States Government share as provided in 49 U.S.C. § 47110, or other superseding legislation if applicable, for the fiscal year appropriation with which the increase is funded. The FAA is not responsible for the same Federal share provided herein for any amount increased over the initial grant amount. The FAA may adjust the Federal share as applicable through an informal letter of amendment.

19. Audits for Sponsors.

PUBLIC SPONSORS. The Sponsor must provide for a Single Audit or program-specific audit in accordance with 2 CFR Part 200. The Sponsor must submit the audit reporting package to the Federal Audit Clearinghouse on the Federal Audit Clearinghouse’s Internet Data Entry System at http://harvester.census.gov/facweb/. Upon request of the FAA, the Sponsor shall provide one copy of the completed audit to the FAA. Sponsors that expend less than $750,000 in Federal awards and are exempt from Federal audit requirements must make records available for review or audit by the appropriate Federal agency officials, State, and Government Accountability Office. The FAA and other appropriate Federal agencies may request additional information to meet all Federal audit requirements.

20. Suspension or Debarment. When entering into a “covered transaction” as defined by 2 CFR § 180.200, the Sponsor must:
a. Verify the non-Federal entity is eligible to participate in this Federal program by:

1. Checking the System for Award Management Exclusions in the System for Award Management (SAM) to determine if the non-Federal entity is excluded or disqualified; or

2. Collecting a certification statement from the non-Federal entity attesting they are not excluded or disqualified from participating; or

3. Adding a clause or condition to covered transactions attesting the individual or firm are not excluded or disqualified from participating.
b. Require prime contractors to comply with 2 CFR § 180.330 when entering into lower-tier transactions with their contractors and sub-contractors.

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8 c. Immediately disclose in writing to the FAA whenever (1) the Sponsor learns they have entered into a covered transaction with an ineligible entity or (2) the Public Sponsor suspends or debars a contractor, person, or entity.

21.Ban on Texting While Driving.
a. In accordance with Executive Order 13513, Federal Leadership on Reducing Text Messaging While Driving, October 1, 2009, and DOT Order 3902.10, Text Messaging While Driving, December 30, 2009, the Sponsor is encouraged to:

1. Adopt and enforce workplace safety policies to decrease crashes caused by distracted drivers including policies to ban text messaging while driving when performing any work for, or on behalf of, the Federal government, including work relating to a grant or subgrant.

2. Conduct workplace safety initiatives in a manner commensurate with the size of the business, such as:
i. Establishment of new rules and programs or re-evaluation of existing programs to prohibit text messaging while driving; and
ii. Education, awareness, and other outreach to employees about the safety risks associated with texting while driving.
b. The Sponsor must insert the substance of this clause on banning texting while driving in all subgrants, contracts, and subcontracts funded with this Grant.

22. Trafficking in Persons.
a. Posting of contact information.

1. The Sponsor must post the contact information of the national human trafficking hotline (including options to reach out to the hotline such as through phone, text, or TTY) in all public airport restrooms.
b. Provisions applicable to a recipient that is a private entity.

1. You as the recipient, your employees, subrecipients under this Grant, and subrecipients’ employees may not:
i. Engage in severe forms of trafficking in persons during the period of time that the Grant and applicable conditions are in effect;
ii. Procure a commercial sex act during the period of time that the Grant and applicable conditions are in effect; or
iii. Use forced labor in the performance of the Grant or any subgrants under this Grant.

2. We as the Federal awarding agency, may unilaterally terminate this Grant, without penalty, if you or a subrecipient that is a private entity –
i. Is determined to have violated a prohibition in paragraph (b) of this Grant Condition; or ii. Has an employee who is determined by the agency official authorized to terminate the Grant to have violated a prohibition in paragraph (b) of this Grant Condition through conduct that is either –
a) Associated with performance under this Grant; or
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9 b) Imputed to you or the subrecipient using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2 CFR Part 180, “OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement),” as implemented by our agency at 2 CFR Part 1200. c. Provision applicable to a recipient other than a private entity. We as the Federal awarding agency may unilaterally terminate this Grant, without penalty, if a subrecipient that is a private entity –

1. Is determined to have violated an applicable prohibition in paragraph (b) of this Grant Condition; or

2. Has an employee who is determined by the agency official authorized to terminate the Grant to have violated an applicable prohibition in paragraph (b) of this Grant Condition through conduct that is either –
i. Associated with performance under this Grant; or
ii. Imputed to the subrecipient using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2 CFR Part 180, “OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement),” as implemented by our agency at 2 CFR Part 1200. d. Provisions applicable to any recipient.

1. You must inform us immediately of any information you receive from any source alleging a violation of a prohibition in paragraph (b) of this Grant Condition.

2. Our right to terminate unilaterally that is described in paragraph (b) or (c) of this Grant Condition:
i. Implements section 106(g) of the Trafficking Victims Protection Act of 2000 (TVPA), as amended [22 U.S.C. § 7104(g)], and
ii. Is in addition to all other remedies for noncompliance that are available to us under this Grant.

3. You must include the requirements of paragraph (b) of this Grant Condition in any subgrant you make to a private entity.
e. Definitions. For purposes of this Grant Condition:

1. “Employee” means either:
i. An individual employed by you or a subrecipient who is engaged in the performance of the project or program under this Grant; or
ii. Another person engaged in the performance of the project or program under this Grant and not compensated by you including, but not limited to, a volunteer or individual whose services are contributed by a third party as an in-kind contribution toward cost sharing or matching requirements.

2. “Forced labor” means labor obtained by any of the following methods: the recruitment, harboring, transportation, provision, or obtaining of a person for labor or services, through the use of force, fraud, or coercion for the purpose of subjection to involuntary servitude, peonage, debt bondage, or slavery.

3. “Private entity”:

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10 i. Means any entity other than a State, local government, Indian tribe, or foreign public entity, as those terms are defined in 2 CFR § 175.25.
ii. Includes:
a) A nonprofit organization, including any nonprofit institute of higher education, hospital, or tribal organization other than one included in the definition of Indian tribe at 2 CFR § 175.25(b).
b) A for-profit organization.

4. “Severe forms of trafficking in persons,” “commercial sex act,” and “coercion” have the meanings given at section 103 of the TVPA, as amended (22 U.S.C. § 7102).

23.AIP Funded Work Included in a PFC Application.Within 120 days of acceptance of this Grant Agreement, the Sponsor must submit to the FAA an amendment to any approved Passenger Facility Charge (PFC) application that contains an approved PFC project also covered under this Grant Agreement as described in the project application. The airport sponsor may not make any expenditure under this Grant Agreement until project work addressed under this Grant Agreement is removed from an approved PFC application by amendment.

24. Exhibit “A” Property Map. The Exhibit “A” Property Map dated July 01, 2018, is incorporated herein by reference or is submitted with the project application and made part of this Grant Agreement.

25. Employee Protection from Reprisal.
a. Prohibition of Reprisals.

1. In accordance with 41 U.S.C. § 4712, an employee of a Sponsor, grantee, subgrantee, contractor, or subcontractor may not be discharged, demoted, or otherwise discriminated against as a reprisal for disclosing to a person or body described in sub-paragraph (a)(2) below, information that the employee reasonably believes is evidence of:
i. Gross mismanagement of a Federal grant;
ii. Gross waste of Federal funds;
iii. An abuse of authority relating to implementation or use of Federal funds; iv. A substantial and specific danger to public health or safety; or v. A violation of law, rule, or regulation related to a Federal grant.

2. Persons and bodies covered. The persons and bodies to which a disclosure by an employee is covered are as follows:
i. A member of Congress or a representative of a committee of Congress; ii. An Inspector General;
iii. The Government Accountability Office;
iv. A Federal employee responsible for contract or grant oversight or management at the relevant agency;
v. A court or grand jury;
vi. A management official or other employee of the Sponsor, contractor, or subcontractor who has the responsibility to investigate, discover, or address misconduct; or Packet Pg. 22
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11 vii. An authorized official of the Department of Justice or other law enforcement agency. b. Investigation of Complaints.

1. Submission of Complaint. A person who believes that they have been subjected to a reprisal prohibited by paragraph (a) of this Condition may submit a complaint regarding the reprisal to the Office of Inspector General (OIG) for the U.S. Department of Transportation.

2. Time Limitation for Submittal of a Complaint. A complaint may not be brought under this subsection more than three years after the date on which the alleged reprisal took place.

3. Required Actions of the Inspector General. Actions, limitations, and exceptions of the Inspector General’s office are established under 41 U.S.C. § 4712(b). c. Remedy and Enforcement Authority.

1. Assumption of Rights to Civil Remedy. Upon receipt of an explanation of a decision not to conduct or continue an investigation by the OIG, the person submitting a complaint assumes the right to a civil remedy under 41 U.S.C. § 4712(c)(2).

26. Prohibited Telecommunications and Video Surveillance Services and Equipment. The Sponsor agrees to comply with mandatory standards and policies relating to use and procurement of certain telecommunications and video surveillance services or equipment in compliance with the National Defense Authorization Act [P.L. 115-232 § 889(f)(1)] and 2 CFR § 200.216.

27. Critical Infrastructure Security and Resilience. The Sponsor acknowledges that it has considered and addressed physical and cybersecurity and resilience in their project planning, design, and oversight, as determined by the DOT and the Department of Homeland Security (DHS). For airports that do not have specific DOT or DHS cybersecurity requirements, the FAA encourages the voluntary adoption of the cybersecurity requirements from the Transportation Security Administration and Federal Security Director identified for security risk Category X airports.

28. Title VI of the Civil Rights Act. As a condition of a grant award, the Sponsor shall demonstrate that it complies with the provisions of Title VI of the Civil Rights Act of 1964 (42 U.S.C. §§ 2000d et seq) and implementing regulations (49 CFR part 21), the Airport and Airway Improvement Act of 1982 (49 U.S.C. § 47123), the Age Discrimination Act of 1975 (42 U.S.C. 6101 et seq.), Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 794 et seq.), the Americans with Disabilities Act of 1990 (42 U.S.C. § 12101, et seq.), U.S. Department of Transportation and Federal Aviation Administration (FAA) Assurances, and other relevant civil rights statutes, regulations, or authorities. This may include, as applicable, providing a current Title VI Program Plan and a Community Participation Plan (alternatively may be called a Public Participation Plan) to the FAA for approval, in the format and according to the timeline required by the FAA, and other information about the communities that will be benefited and impacted by the project. A completed FAA Title VI Pre-Grant Award Checklist is also required for every grant application, unless excused by the FAA. The Sponsor shall affirmatively ensure that when carrying out any project supported by this grant that it complies with all federal nondiscrimination and civil rights laws based on race, color, national origin (including limited English proficiency), sex (including sexual orientation and gender identity), creed, age, disability, genetic information, or environmental justice in consideration for federal financial assistance. The Sponsor, who has not sufficiently demonstrated the conditions of compliance with civil rights requirements will be required to do so before receiving funds. The Department’s and FAA’s Office of Civil Rights may provide resources and technical assistance to recipients to ensure full and sustainable compliance with Federal civil rights requirements. Failure to comply with civil rights requirements Packet Pg. 23
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12 will be considered a violation of the agreement or contract and be subject to any enforcement action as authorized by law.

29.FAA Reauthorization Act of 2024.This grant agreement is subject to the terms and conditions contained herein including the terms known as the Grant Assurances as they were published in the Federal Register on May 2022. On May 16, 2024, the FAA Reauthorization Act of 2024 made certain amendments to 49 U.S.C. chapter 471. The Reauthorization Act will require FAA to make certain amendments to the assurances in order to best achieve consistency with the statute. Federal law requires that FAA publish any amendments to the assurances in the Federal Register along with an opportunity to comment. In order not to delay the offer of this grant, the existing assurances are attached herein; however, FAA shall interpret and apply these assurances consistent with the Reauthorization Act. To the extent there is a conflict between the assurances and Federal statutes, the statutes shall apply. The full text of the FAA Reauthorization Act of 2024 is at https://www.congress.gov/bill/118th-congress/house-bill/3935/text.

SPECIAL CONDITIONS

30. Lighting. The Sponsor must operate and maintain the lighting system during the useful life of the system in accordance with applicable FAA standards.

31. Plans and Specifications Prior to Bidding. The Sponsor agrees that it will submit plans and specifications for FAA review prior to advertising for bids.

32. Plans and Specifications Approval Based Upon Certification. The FAA and the Sponsor agree that the FAA’s approval of the Sponsor’s Plans and Specification is based primarily upon the Sponsor’s certification to carry out the project in accordance with policies, standards, and specifications approved by the FAA. The Sponsor understands that:
a. The Sponsor’s certification does not relieve the Sponsor of the requirement to obtain prior FAA approval for modifications to published FAA airport development grant standards or to notify the FAA of any limitations to competition within the project; b. The FAA’s acceptance of a Sponsor’s certification does not limit the FAA from reviewing appropriate project documentation for the purpose of validating the certification statements; and
c. If the FAA determines that the Sponsor has not complied with their certification statements, the FAA will review the associated project costs to determine whether such costs are allowable under this Grant and associated grants.

33. Buy American Executive Orders. The Sponsor agrees to abide by applicable Executive Orders in effect at the time this Grant Agreement is executed, including Executive Order 14005, Ensuring the Future Is Made in All of America by All of America’s Workers.

34. Usable Unit of Development. The FAA and the Sponsor agree this Grant only funds a portion of the overall project. The FAA makes no commitment of funding beyond what is provided herein.

In accepting this award, the Sponsor understands and agrees that the work described in this Grant Agreement must be incorporated into a safe, useful, and usable unit of development completed within a reasonable timeframe [49 USC § 47106(a)(4)]. This safe, useful, usable unit of development must be completed regardless of whether the Sponsor receives any additional federal funding.

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13 35.Leaded Fuel.FAA Reauthorization Act of 2024 (P.L. 118-63) Section 770 “Grant Assurances” requires airports that made 100-octane low lead aviation gasoline (100LL) available, any time during calendar year 2022, to not prohibit or restrict the sale, or self-fueling, of such aviation gasoline. This requirement remains until the earlier of 2030, or the date on which the airport or any retail fuel seller at the airport makes available an FAA-authorized unleaded aviation gasoline replacement for 100LL meeting either an industry consensus standard or other standard that facilitates the safe use, production, and distribution of such unleaded aviation gasoline as deemed appropriate by the Administrator. The Sponsor understands and agrees, that any violations are subject to civil penalties.

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14 The Sponsor’s acceptance of this Offer and ratification and adoption of the Project Application incorporated herein shall be evidenced by execution of this instrument by the Sponsor, as hereinafter provided, and this Offer and Acceptance shall comprise a Grant Agreement, constituting the contractual obligations and rights of the United States and the Sponsor with respect to the accomplishment of the Project and compliance with the Grant Assurances, terms, and conditions as provided herein. Such Grant Agreement shall become effective upon the Sponsor’s acceptance of this Offer.

Please read the following information: By signing this document, you are agreeing that you have reviewed the following consumer disclosure information and consent to transact business using electronic communications, to receive notices and disclosures electronically, and to utilize electronic signatures in lieu of using paper documents. You are not required to receive notices and disclosures or sign documents electronically. If you prefer not to do so, you may request to receive paper copies and withdraw your consent at any time.

I declare under penalty of perjury that the foregoing is true and correct.1

UNITED STATES OF AMERICA

FEDERAL AVIATION ADMINISTRATION
{{Sig_es_:signer1:signature:dimension(height=12mm, width=70mm}} (Signature)
{{N_es_:signer1:fullname }}
(Typed Name)
{{N_es_:signer1:title }}
(Title of FAA Official)

1Knowingly and willfully providing false information to the Federal government is a violation of 18 U.S.C. § 1001 (False Statements) and could subject you to fines, imprisonment, or both.

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15 Part II - Acceptance
The Sponsor does hereby ratify and adopt all assurances, statements, representations, warranties, covenants, and agreements contained in the Project Application and incorporated materials referred to in the foregoing Offer, and does hereby accept this Offer and by such acceptance agrees to comply with all of the Grant Assurances, terms, and conditions in this Offer and in the Project Application.

I declare under penalty of perjury that the foregoing is true and correct.2 Dated{{DateTime_es_:signer2:calc(now()):format(date," mmmm d, yyyy")}} City of Redding
(Name of Sponsor)
{{Sig_es_:signer2:signature:dimension(height=12mm, width=70mm}} (Signature of Sponsor’s Authorized Official)
By: {{N_es_:signer2:fullname }} (Typed Name of Sponsor’s Authorized Official)
Title: {{*Ttl_es_:signer2:title }} (Title of Sponsor’s Authorized Official)

2 Knowingly and willfully providing false information to the Federal government is a violation of 18 U.S.C. § 1001 (False Statements) and could subject you to fines, imprisonment, or both.

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16 CERTIFICATE OF SPONSOR’S ATTORNEY
I, {{N_es_:signer3: fullname}}, acting as Attorney for the Sponsor do hereby certify:

That in my opinion the Sponsor is empowered to enter into the foregoing Grant Agreement under the laws of the State of __California__. Further, I have examined the foregoing Grant Agreement and the actions taken by said Sponsor and Sponsor’s official representative, who has been duly authorized to execute this Grant Agreement, which is in all respects due and proper and in accordance with the laws of the said State; and Title 49, United States Code (U.S.C.), Chapters 471 and 475; 49 U.S.C. §§ 40101 et seq., and 48103; FAA Reauthorization Act of 2018 (P.L. 115-254); the Department of Transportation Appropriations Act, 2021 (P.L. 116-260, Division L); the Consolidated Appropriations Act, 2022 ( P.L. 117-103); Consolidated Appropriations Act, 2023 ( P.L. 117-328); Consolidated Appropriations Act, 2024 (P.L. 118-42); FAA Reauthorization Act of 2024 (P.L. 118-63); and the representations contained in the Project Application. In addition, for grants involving projects to be carried out on property not owned by the Sponsor, there are no legal impediments that will prevent full performance by the Sponsor. Further, it is my opinion that the said Grant Agreement constitutes a legal and binding obligation of the Sponsor in accordance with the terms thereof.

I declare under penalty of perjury that the foregoing is true and correct.3 Dated at {{DateTime_es_:signer3:calc(now()):format(date," mmmm d, yyyy")}} By: {{Sig_es_:signer3:signature:dimension(height=12mm, width=70mm}} (Signature of Sponsor’s Attorney)

3 Knowingly and willfully providing false information to the Federal government is a violation of 18 U.S.C. § 1001 (False Statements) and could subject you to fines, imprisonment, or both.

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Airport Sponsors Assurances 5/2022 Page 1 of 18

ASSURANCES

AIRPORT SPONSORS
A. General.

1. These assurances shall be complied with in the performance of grant agreements for airport development, airport planning, and noise compatibility program grants for airport sponsors.

2. These assurances are required to be submitted as part of the project application by sponsors requesting funds under the provisions of Title 49, U.S.C., subtitle VII, as amended. As used herein, the term "public agency sponsor" means a public agency with control of a public-use airport; the term "private sponsor" means a private owner of a public-use airport; and the term "sponsor" includes both public agency sponsors and private sponsors.

3. Upon acceptance of this grant offer by the sponsor, these assurances are incorporated in and become part of this Grant Agreement.

B. Duration and Applicability.

1. Airport development or Noise Compatibility Program Projects Undertaken by a Public Agency Sponsor.

The terms, conditions and assurances of this Grant Agreement shall remain in full force and effect throughout the useful life of the facilities developed or equipment acquired for an airport development or noise compatibility program project, or throughout the useful life of the project items installed within a facility under a noise compatibility program project, but in any event not to exceed twenty (20) years from the date of acceptance of a grant offer of Federal funds for the project. However, there shall be no limit on the duration of the assurances regarding Exclusive Rights and Airport Revenue so long as the airport is used as an airport. There shall be no limit on the duration of the terms, conditions, and assurances with respect to real property acquired with federal funds. Furthermore, the duration of the Civil Rights assurance shall be specified in the assurances.

2. Airport Development or Noise Compatibility Projects Undertaken by a Private Sponsor.

The preceding paragraph (1) also applies to a private sponsor except that the useful life of project items installed within a facility or the useful life of the facilities developed or equipment acquired under an airport development or noise compatibility program project shall be no less than ten (10) years from the date of acceptance of Federal aid for the project.

3. Airport Planning Undertaken by a Sponsor.

Unless otherwise specified in this Grant Agreement, only Assurances 1, 2, 3, 5, 6, 13, 18, 23, 25, 30, 32, 33, 34, and 37 in Section C apply to planning projects. The terms, conditions, and assurances of this Grant Agreement shall remain in full force and effect during the life of the project; there shall be no limit on the duration of the assurances regarding Exclusive Rights and Airport Revenue so long as the airport is used as an airport.

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C. Sponsor Certification.

The sponsor hereby assures and certifies, with respect to this grant that:

1. General Federal Requirements
It will comply with all applicable Federal laws, regulations, executive orders, policies, guidelines, and requirements as they relate to the application, acceptance, and use of Federal funds for this Grant including but not limited to the following:

FEDERAL LEGISLATION
a. 49 U.S.C. subtitle VII, as amended.
b. Davis-Bacon Act, as amended — 40 U.S.C. §§ 3141-3144, 3146, and 3147, et seq.1 c. Federal Fair Labor Standards Act – 29 U.S.C. § 201, et seq. d. Hatch Act – 5 U.S.C. § 1501, et seq.2
e. Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, 42 U.S.C. § 4601, et seq.1, 2
f. National Historic Preservation Act of 1966 – Section 106 – 54 U.S.C. § 306108.1 g. Archeological and Historic Preservation Act of 1974 – 54 U.S.C. § 312501, et seq.1 h. Native Americans Grave Repatriation Act – 25 U.S.C. § 3001, et seq. i. Clean Air Act, P.L. 90-148, as amended – 42 U.S.C. § 7401, et seq. j. Coastal Zone Management Act, P.L. 92-583, as amended – 16 U.S.C. § 1451, et seq. k. Flood Disaster Protection Act of 1973 – Section 102(a) - 42 U.S.C. § 4012a.1 l. 49 U.S.C. § 303, (formerly known as Section 4(f)).
m. Rehabilitation Act of 1973 – 29 U.S.C. § 794.
n. Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252) (prohibits discrimination on the basis of race, color, national origin). o. Americans with Disabilities Act of 1990, as amended, (42 U.S.C. § 12101 et seq.) (prohibits discrimination on the basis of disability).
p. Age Discrimination Act of 1975 – 42 U.S.C. § 6101, et seq. q. American Indian Religious Freedom Act, P.L. 95-341, as amended. r. Architectural Barriers Act of 1968, as amended – 42 U.S.C. § 4151, et seq.1 s. Powerplant and Industrial Fuel Use Act of 1978 – Section 403 – 42 U.S.C. § 8373.1 t. Contract Work Hours and Safety Standards Act – 40 U.S.C. § 3701, et seq.1 u. Copeland Anti-kickback Act – 18 U.S.C. § 874.1
v. National Environmental Policy Act of 1969 – 42 U.S.C. § 4321, et seq.1 w. Wild and Scenic Rivers Act, P.L. 90-542, as amended – 16 U.S.C. § 1271, et seq. x. Single Audit Act of 1984 – 31 U.S.C. § 7501, et seq.2 Packet Pg. 30
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y. Drug-Free Workplace Act of 1988 – 41 U.S.C. §§ 8101 through 8105. z. The Federal Funding Accountability and Transparency Act of 2006, as amended (P.L. 109-282, as amended by section 6202 of P.L. 110-252).
aa. Civil Rights Restoration Act of 1987, P.L. 100-259. bb. Build America, Buy America Act, P.L. 117-58, Title IX.

EXECUTIVE ORDERS
a. Executive Order 11246 – Equal Employment Opportunity1 b. Executive Order 11990 – Protection of Wetlands
c. Executive Order 11998 – Flood Plain Management
d. Executive Order 12372 – Intergovernmental Review of Federal Programs e. Executive Order 12699 – Seismic Safety of Federal and Federally Assisted New Building Construction1
f. Executive Order 12898 – Environmental Justice
g. Executive Order 13166 – Improving Access to Services for Persons with Limited English Proficiency
h. Executive Order 13985 – Executive Order on Advancing Racial Equity and Support for Underserved Communities Through the Federal Government
i. Executive Order 13988 - Preventing and Combating Discrimination on the Basis of Gender Identity or Sexual Orientation
j. Executive Order 14005 – Ensuring the Future is Made in all of America by All of America’s Workers
k. Executive Order 14008 – Tackling the Climate Crisis at Home and Abroad

FEDERAL REGULATIONS
a. 2 CFR Part 180 – OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement).
b. 2 CFR Part 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. 4, 5
c. 2 CFR Part 1200 – Nonprocurement Suspension and Debarment. d. 14 CFR Part 13 – Investigative and Enforcement Procedures. e. 14 CFR Part 16 – Rules of Practice for Federally-Assisted Airport Enforcement Proceedings. f. 14 CFR Part 150 – Airport Noise Compatibility Planning. g. 28 CFR Part 35 – Nondiscrimination on the Basis of Disability in State and Local Government Services.
h. 28 CFR § 50.3 – U.S. Department of Justice Guidelines for the Enforcement of Title VI of the Civil Rights Act of 1964.
i. 29 CFR Part 1 – Procedures for Predetermination of Wage Rates.1 Packet Pg. 31
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j. 29 CFR Part 3 – Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States.1 k. 29 CFR Part 5 – Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction (Also Labor Standards Provisions Applicable to Nonconstruction Contracts Subject to the Contract Work Hours and Safety Standards Act).1 l. 41 CFR Part 60 – Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor (Federal and Federally-assisted contracting requirements).1 m. 49 CFR Part 20 – New Restrictions on Lobbying.
n. 49 CFR Part 21 – Nondiscrimination in Federally-Assisted Programs of the Department of Transportation - Effectuation of Title VI of the Civil Rights Act of 1964. o. 49 CFR Part 23 – Participation by Disadvantage Business Enterprise in Airport Concessions. p. 49 CFR Part 24 – Uniform Relocation Assistance and Real Property Acquisition for Federal and Federally-Assisted Programs.1, 2
q. 49 CFR Part 26 – Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs.
r. 49 CFR Part 27 – Nondiscrimination on the Basis of Disability in Programs or Activities Receiving Federal Financial Assistance.1
s. 49 CFR Part 28 – Enforcement of Nondiscrimination on the Basis of Handicap in Programs or Activities Conducted by the Department of Transportation. t. 49 CFR Part 30 – Denial of Public Works Contracts to Suppliers of Goods and Services of Countries That Deny Procurement Market Access to U.S. Contractors. u. 49 CFR Part 32 – Governmentwide Requirements for Drug-Free Workplace (Financial Assistance).
v. 49 CFR Part 37 – Transportation Services for Individuals with Disabilities (ADA). w. 49 CFR Part 38 – Americans with Disabilities Act (ADA) Accessibility Specifications for Transportation Vehicles.
x. 49 CFR Part 41 – Seismic Safety.

FOOTNOTES TO ASSURANCE (C)(1)
1 These laws do not apply to airport planning sponsors. 2 These laws do not apply to private sponsors.
3 2 CFR Part 200 contains requirements for State and Local Governments receiving Federal assistance. Any requirement levied upon State and Local Governments by this regulation shall apply where applicable to private sponsors receiving Federal assistance under Title 49, United States Code.
4 Cost principles established in 2 CFR part 200 subpart E must be used as guidelines for determining the eligibility of specific types of expenses. 5 Audit requirements established in 2 CFR part 200 subpart F are the guidelines for audits.

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SPECIFIC ASSURANCES
Specific assurances required to be included in grant agreements by any of the above laws, regulations or circulars are incorporated by reference in this Grant Agreement.

2. Responsibility and Authority of the Sponsor.
a. Public Agency Sponsor:

It has legal authority to apply for this Grant, and to finance and carry out the proposed project; that a resolution, motion or similar action has been duly adopted or passed as an official act of the applicant's governing body authorizing the filing of the application, including all understandings and assurances contained therein, and directing and authorizing the person identified as the official representative of the applicant to act in connection with the application and to provide such additional information as may be required. b. Private Sponsor:

It has legal authority to apply for this Grant and to finance and carry out the proposed project and comply with all terms, conditions, and assurances of this Grant Agreement. It shall designate an official representative and shall in writing direct and authorize that person to file this application, including all understandings and assurances contained therein; to act in connection with this application; and to provide such additional information as may be required.

3. Sponsor Fund Availability.

It has sufficient funds available for that portion of the project costs which are not to be paid by the United States. It has sufficient funds available to assure operation and maintenance of items funded under this Grant Agreement which it will own or control.

4. Good Title.
a. It, a public agency or the Federal government, holds good title, satisfactory to the Secretary, to the landing area of the airport or site thereof, or will give assurance satisfactory to the Secretary that good title will be acquired.
b. For noise compatibility program projects to be carried out on the property of the sponsor, it holds good title satisfactory to the Secretary to that portion of the property upon which Federal funds will be expended or will give assurance to the Secretary that good title will be obtained.

5. Preserving Rights and Powers.
a. It will not take or permit any action which would operate to deprive it of any of the rights and powers necessary to perform any or all of the terms, conditions, and assurances in this Grant Agreement without the written approval of the Secretary, and will act promptly to acquire, extinguish or modify any outstanding rights or claims of right of others which would interfere with such performance by the sponsor. This shall be done in a manner acceptable to the Secretary.
b. Subject to the FAA Act of 2018, Public Law 115-254, Section 163, it will not sell, lease, encumber, or otherwise transfer or dispose of any part of its title or other interests in the property shown on Exhibit A to this application or, for a noise compatibility program project, that portion of the property upon which Federal funds have been expended, for the duration of the terms, conditions, and assurances in this Grant Agreement without approval by the Packet Pg. 33
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Secretary. If the transferee is found by the Secretary to be eligible under Title 49, United States Code, to assume the obligations of this Grant Agreement and to have the power, authority, and financial resources to carry out all such obligations, the sponsor shall insert in the contract or document transferring or disposing of the sponsor's interest, and make binding upon the transferee all of the terms, conditions, and assurances contained in this Grant Agreement. c. For all noise compatibility program projects which are to be carried out by another unit of local government or are on property owned by a unit of local government other than the sponsor, it will enter into an agreement with that government. Except as otherwise specified by the Secretary, that agreement shall obligate that government to the same terms, conditions, and assurances that would be applicable to it if it applied directly to the FAA for a grant to undertake the noise compatibility program project. That agreement and changes thereto must be satisfactory to the Secretary. It will take steps to enforce this agreement against the local government if there is substantial non-compliance with the terms of the agreement. d. For noise compatibility program projects to be carried out on privately owned property, it will enter into an agreement with the owner of that property which includes provisions specified by the Secretary. It will take steps to enforce this agreement against the property owner whenever there is substantial non-compliance with the terms of the agreement. e. If the sponsor is a private sponsor, it will take steps satisfactory to the Secretary to ensure that the airport will continue to function as a public-use airport in accordance with these assurances for the duration of these assurances.
f. If an arrangement is made for management and operation of the airport by any agency or person other than the sponsor or an employee of the sponsor, the sponsor will reserve sufficient rights and authority to ensure that the airport will be operated and maintained in accordance with Title 49, United States Code, the regulations and the terms, conditions and assurances in this Grant Agreement and shall ensure that such arrangement also requires compliance therewith.
g. Sponsors of commercial service airports will not permit or enter into any arrangement that results in permission for the owner or tenant of a property used as a residence, or zoned for residential use, to taxi an aircraft between that property and any location on airport. Sponsors of general aviation airports entering into any arrangement that results in permission for the owner of residential real property adjacent to or near the airport must comply with the requirements of Sec. 136 of Public Law 112-95 and the sponsor assurances.

6. Consistency with Local Plans.

The project is reasonably consistent with plans (existing at the time of submission of this application) of public agencies that are authorized by the State in which the project is located to plan for the development of the area surrounding the airport.

7. Consideration of Local Interest.

It has given fair consideration to the interest of communities in or near where the project may be located.

8. Consultation with Users.

In making a decision to undertake any airport development project under Title 49, United States Code, it has undertaken reasonable consultations with affected parties using the airport at which project is proposed.

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9. Public Hearings.

In projects involving the location of an airport, an airport runway, or a major runway extension, it has afforded the opportunity for public hearings for the purpose of considering the economic, social, and environmental effects of the airport or runway location and its consistency with goals and objectives of such planning as has been carried out by the community and it shall, when requested by the Secretary, submit a copy of the transcript of such hearings to the Secretary.

Further, for such projects, it has on its management board either voting representation from the communities where the project is located or has advised the communities that they have the right to petition the Secretary concerning a proposed project.

10. Metropolitan Planning Organization.

In projects involving the location of an airport, an airport runway, or a major runway extension at a medium or large hub airport, the sponsor has made available to and has provided upon request to the metropolitan planning organization in the area in which the airport is located, if any, a copy of the proposed amendment to the airport layout plan to depict the project and a copy of any airport master plan in which the project is described or depicted.

11. Pavement Preventive Maintenance-Management.

With respect to a project approved after January 1, 1995, for the replacement or reconstruction of pavement at the airport, it assures or certifies that it has implemented an effective airport pavement maintenance-management program and it assures that it will use such program for the useful life of any pavement constructed, reconstructed or repaired with Federal financial assistance at the airport. It will provide such reports on pavement condition and pavement management programs as the Secretary determines may be useful.

12. Terminal Development Prerequisites.

For projects which include terminal development at a public use airport, as defined in Title 49, it has, on the date of submittal of the project grant application, all the safety equipment required for certification of such airport under 49 U.S.C. § 44706, and all the security equipment required by rule or regulation, and has provided for access to the passenger enplaning and deplaning area of such airport to passengers enplaning and deplaning from aircraft other than air carrier aircraft.

13. Accounting System, Audit, and Record Keeping Requirements. a. It shall keep all project accounts and records which fully disclose the amount and disposition by the recipient of the proceeds of this Grant, the total cost of the project in connection with which this Grant is given or used, and the amount or nature of that portion of the cost of the project supplied by other sources, and such other financial records pertinent to the project. The accounts and records shall be kept in accordance with an accounting system that will facilitate an effective audit in accordance with the Single Audit Act of 1984. b. It shall make available to the Secretary and the Comptroller General of the United States, or any of their duly authorized representatives, for the purpose of audit and examination, any books, documents, papers, and records of the recipient that are pertinent to this Grant. The Secretary may require that an appropriate audit be conducted by a recipient. In any case in which an independent audit is made of the accounts of a sponsor relating to the disposition of the proceeds of a grant or relating to the project in connection with which this Grant was given or used, it shall file a certified copy of such audit with the Comptroller General of the United Packet Pg. 35
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States not later than six (6) months following the close of the fiscal year for which the audit was made.

14. Minimum Wage Rates.

It shall include, in all contracts in excess of $2,000 for work on any projects funded under this Grant Agreement which involve labor, provisions establishing minimum rates of wages, to be predetermined by the Secretary of Labor under 40 U.S.C. §§ 3141-3144, 3146, and 3147, Public Building, Property, and Works), which contractors shall pay to skilled and unskilled labor, and such minimum rates shall be stated in the invitation for bids and shall be included in proposals or bids for the work.

15. Veteran's Preference.

It shall include in all contracts for work on any project funded under this Grant Agreement which involve labor, such provisions as are necessary to insure that, in the employment of labor (except in executive, administrative, and supervisory positions), preference shall be given to Vietnam era veterans, Persian Gulf veterans, Afghanistan-Iraq war veterans, disabled veterans, and small business concerns owned and controlled by disabled veterans as defined in 49 U.S.C. § 47112.

However, this preference shall apply only where the individuals are available and qualified to perform the work to which the employment relates.

16. Conformity to Plans and Specifications.

It will execute the project subject to plans, specifications, and schedules approved by the Secretary.

Such plans, specifications, and schedules shall be submitted to the Secretary prior to commencement of site preparation, construction, or other performance under this Grant Agreement, and, upon approval of the Secretary, shall be incorporated into this Grant Agreement.

Any modification to the approved plans, specifications, and schedules shall also be subject to approval of the Secretary, and incorporated into this Grant Agreement.

17. Construction Inspection and Approval.

It will provide and maintain competent technical supervision at the construction site throughout the project to assure that the work conforms to the plans, specifications, and schedules approved by the Secretary for the project. It shall subject the construction work on any project contained in an approved project application to inspection and approval by the Secretary and such work shall be in accordance with regulations and procedures prescribed by the Secretary. Such regulations and procedures shall require such cost and progress reporting by the sponsor or sponsors of such project as the Secretary shall deem necessary.

18. Planning Projects.

In carrying out planning projects:
a. It will execute the project in accordance with the approved program narrative contained in the project application or with the modifications similarly approved. b. It will furnish the Secretary with such periodic reports as required pertaining to the planning project and planning work activities.
c. It will include in all published material prepared in connection with the planning project a notice that the material was prepared under a grant provided by the United States.

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d. It will make such material available for examination by the public, and agrees that no material prepared with funds under this project shall be subject to copyright in the United States or any other country.
e. It will give the Secretary unrestricted authority to publish, disclose, distribute, and otherwise use any of the material prepared in connection with this grant. f. It will grant the Secretary the right to disapprove the sponsor's employment of specific consultants and their subcontractors to do all or any part of this project as well as the right to disapprove the proposed scope and cost of professional services. g. It will grant the Secretary the right to disapprove the use of the sponsor's employees to do all or any part of the project.
h. It understands and agrees that the Secretary's approval of this project grant or the Secretary's approval of any planning material developed as part of this grant does not constitute or imply any assurance or commitment on the part of the Secretary to approve any pending or future application for a Federal airport grant.

19. Operation and Maintenance.
a. The airport and all facilities which are necessary to serve the aeronautical users of the airport, other than facilities owned or controlled by the United States, shall be operated at all times in a safe and serviceable condition and in accordance with the minimum standards as may be required or prescribed by applicable Federal, state, and local agencies for maintenance and operation. It will not cause or permit any activity or action thereon which would interfere with its use for airport purposes. It will suitably operate and maintain the airport and all facilities thereon or connected therewith, with due regard to climatic and flood conditions. Any proposal to temporarily close the airport for non-aeronautical purposes must first be approved by the Secretary. In furtherance of this assurance, the sponsor will have in effect arrangements for:

1. Operating the airport's aeronautical facilities whenever required;

2. Promptly marking and lighting hazards resulting from airport conditions, including temporary conditions; and

3. Promptly notifying pilots of any condition affecting aeronautical use of the airport. Nothing contained herein shall be construed to require that the airport be operated for aeronautical use during temporary periods when snow, flood, or other climatic conditions interfere with such operation and maintenance. Further, nothing herein shall be construed as requiring the maintenance, repair, restoration, or replacement of any structure or facility which is substantially damaged or destroyed due to an act of God or other condition or circumstance beyond the control of the sponsor. b. It will suitably operate and maintain noise compatibility program items that it owns or controls upon which Federal funds have been expended.

20. Hazard Removal and Mitigation.

It will take appropriate action to assure that such terminal airspace as is required to protect instrument and visual operations to the airport (including established minimum flight altitudes) will be adequately cleared and protected by removing, lowering, relocating, marking, or lighting or otherwise mitigating existing airport hazards and by preventing the establishment or creation of future airport hazards.

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21. Compatible Land Use.

It will take appropriate action, to the extent reasonable, including the adoption of zoning laws, to restrict the use of land adjacent to or in the immediate vicinity of the airport to activities and purposes compatible with normal airport operations, including landing and takeoff of aircraft. In addition, if the project is for noise compatibility program implementation, it will not cause or permit any change in land use, within its jurisdiction, that will reduce its compatibility, with respect to the airport, of the noise compatibility program measures upon which Federal funds have been expended.

22. Economic Nondiscrimination.
a. It will make the airport available as an airport for public use on reasonable terms and without unjust discrimination to all types, kinds and classes of aeronautical activities, including commercial aeronautical activities offering services to the public at the airport. b. In any agreement, contract, lease, or other arrangement under which a right or privilege at the airport is granted to any person, firm, or corporation to conduct or to engage in any aeronautical activity for furnishing services to the public at the airport, the sponsor will insert and enforce provisions requiring the contractor to:

1. Furnish said services on a reasonable, and not unjustly discriminatory, basis to all users thereof, and

2. Charge reasonable, and not unjustly discriminatory, prices for each unit or service, provided that the contractor may be allowed to make reasonable and nondiscriminatory discounts, rebates, or other similar types of price reductions to volume purchasers. c. Each fixed-based operator at the airport shall be subject to the same rates, fees, rentals, and other charges as are uniformly applicable to all other fixed-based operators making the same or similar uses of such airport and utilizing the same or similar facilities. d. Each air carrier using such airport shall have the right to service itself or to use any fixed-based operator that is authorized or permitted by the airport to serve any air carrier at such airport. e. Each air carrier using such airport (whether as a tenant, non-tenant, or subtenant of another air carrier tenant) shall be subject to such nondiscriminatory and substantially comparable rules, regulations, conditions, rates, fees, rentals, and other charges with respect to facilities directly and substantially related to providing air transportation as are applicable to all such air carriers which make similar use of such airport and utilize similar facilities, subject to reasonable classifications such as tenants or non-tenants and signatory carriers and non-signatory carriers.

Classification or status as tenant or signatory shall not be unreasonably withheld by any airport provided an air carrier assumes obligations substantially similar to those already imposed on air carriers in such classification or status.
f. It will not exercise or grant any right or privilege which operates to prevent any person, firm, or corporation operating aircraft on the airport from performing any services on its own aircraft with its own employees (including, but not limited to maintenance, repair, and fueling) that it may choose to perform.
g. In the event the sponsor itself exercises any of the rights and privileges referred to in this assurance, the services involved will be provided on the same conditions as would apply to the furnishing of such services by commercial aeronautical service providers authorized by the sponsor under these provisions.

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h. The sponsor may establish such reasonable, and not unjustly discriminatory, conditions to be met by all users of the airport as may be necessary for the safe and efficient operation of the airport.
i. The sponsor may prohibit or limit any given type, kind or class of aeronautical use of the airport if such action is necessary for the safe operation of the airport or necessary to serve the civil aviation needs of the public.

23. Exclusive Rights.

It will permit no exclusive right for the use of the airport by any person providing, or intending to provide, aeronautical services to the public. For purposes of this paragraph, the providing of the services at an airport by a single fixed-based operator shall not be construed as an exclusive right if both of the following apply:
a. It would be unreasonably costly, burdensome, or impractical for more than one fixed-based operator to provide such services, and
b. If allowing more than one fixed-based operator to provide such services would require the reduction of space leased pursuant to an existing agreement between such single fixed-based operator and such airport. It further agrees that it will not, either directly or indirectly, grant or permit any person, firm, or corporation, the exclusive right at the airport to conduct any aeronautical activities, including, but not limited to charter flights, pilot training, aircraft rental and sightseeing, aerial photography, crop dusting, aerial advertising and surveying, air carrier operations, aircraft sales and services, sale of aviation petroleum products whether or not conducted in conjunction with other aeronautical activity, repair and maintenance of aircraft, sale of aircraft parts, and any other activities which because of their direct relationship to the operation of aircraft can be regarded as an aeronautical activity, and that it will terminate any exclusive right to conduct an aeronautical activity now existing at such an airport before the grant of any assistance under Title 49, United States Code.

24. Fee and Rental Structure.

It will maintain a fee and rental structure for the facilities and services at the airport which will make the airport as self-sustaining as possible under the circumstances existing at the particular airport, taking into account such factors as the volume of traffic and economy of collection. No part of the Federal share of an airport development, airport planning or noise compatibility project for which a Grant is made under Title 49, United States Code, the Airport and Airway Improvement Act of 1982, the Federal Airport Act or the Airport and Airway Development Act of 1970 shall be included in the rate basis in establishing fees, rates, and charges for users of that airport.

25. Airport Revenues.
a. All revenues generated by the airport and any local taxes on aviation fuel established after December 30, 1987, will be expended by it for the capital or operating costs of the airport; the local airport system; or other local facilities which are owned or operated by the owner or operator of the airport and which are directly and substantially related to the actual air transportation of passengers or property; or for noise mitigation purposes on or off the airport.

The following exceptions apply to this paragraph:

1. If covenants or assurances in debt obligations issued before September 3, 1982, by the owner or operator of the airport, or provisions enacted before September 3, 1982, in governing statutes controlling the owner or operator's financing, provide for the use of the Packet Pg. 39
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revenues from any of the airport owner or operator's facilities, including the airport, to support not only the airport but also the airport owner or operator's general debt obligations or other facilities, then this limitation on the use of all revenues generated by the airport (and, in the case of a public airport, local taxes on aviation fuel) shall not apply.

2. If the Secretary approves the sale of a privately owned airport to a public sponsor and provides funding for any portion of the public sponsor’s acquisition of land, this limitation on the use of all revenues generated by the sale shall not apply to certain proceeds from the sale. This is conditioned on repayment to the Secretary by the private owner of an amount equal to the remaining unamortized portion (amortized over a 20-year period) of any airport improvement grant made to the private owner for any purpose other than land acquisition on or after October 1, 1996, plus an amount equal to the federal share of the current fair market value of any land acquired with an airport improvement grant made to that airport on or after October 1, 1996.

3. Certain revenue derived from or generated by mineral extraction, production, lease, or other means at a general aviation airport (as defined at 49 U.S.C. § 47102), if the FAA determines the airport sponsor meets the requirements set forth in Section 813 of Public Law 112-95.
b. As part of the annual audit required under the Single Audit Act of 1984, the sponsor will direct that the audit will review, and the resulting audit report will provide an opinion concerning, the use of airport revenue and taxes in paragraph (a), and indicating whether funds paid or transferred to the owner or operator are paid or transferred in a manner consistent with Title 49, United States Code and any other applicable provision of law, including any regulation promulgated by the Secretary or Administrator.
c. Any civil penalties or other sanctions will be imposed for violation of this assurance in accordance with the provisions of 49 U.S.C. § 47107.

26. Reports and Inspections.

It will:
a. submit to the Secretary such annual or special financial and operations reports as the Secretary may reasonably request and make such reports available to the public; make available to the public at reasonable times and places a report of the airport budget in a format prescribed by the Secretary;
b. for airport development projects, make the airport and all airport records and documents affecting the airport, including deeds, leases, operation and use agreements, regulations and other instruments, available for inspection by any duly authorized agent of the Secretary upon reasonable request;
c. for noise compatibility program projects, make records and documents relating to the project and continued compliance with the terms, conditions, and assurances of this Grant Agreement including deeds, leases, agreements, regulations, and other instruments, available for inspection by any duly authorized agent of the Secretary upon reasonable request; and d. in a format and time prescribed by the Secretary, provide to the Secretary and make available to the public following each of its fiscal years, an annual report listing in detail:

1. all amounts paid by the airport to any other unit of government and the purposes for which each such payment was made; and
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Airport Sponsors Assurances 5/2022 Page 13 of 18

2. all services and property provided by the airport to other units of government and the amount of compensation received for provision of each such service and property.

27. Use by Government Aircraft.

It will make available all of the facilities of the airport developed with Federal financial assistance and all those usable for landing and takeoff of aircraft to the United States for use by Government aircraft in common with other aircraft at all times without charge, except, if the use by Government aircraft is substantial, charge may be made for a reasonable share, proportional to such use, for the cost of operating and maintaining the facilities used. Unless otherwise determined by the Secretary, or otherwise agreed to by the sponsor and the using agency, substantial use of an airport by Government aircraft will be considered to exist when operations of such aircraft are in excess of those which, in the opinion of the Secretary, would unduly interfere with use of the landing areas by other authorized aircraft, or during any calendar month that:
a. Five (5) or more Government aircraft are regularly based at the airport or on land adjacent thereto; or
b. The total number of movements (counting each landing as a movement) of Government aircraft is 300 or more, or the gross accumulative weight of Government aircraft using the airport (the total movement of Government aircraft multiplied by gross weights of such aircraft) is in excess of five million pounds.

28. Land for Federal Facilities.

It will furnish without cost to the Federal Government for use in connection with any air traffic control or air navigation activities, or weather-reporting and communication activities related to air traffic control, any areas of land or water, or estate therein as the Secretary considers necessary or desirable for construction, operation, and maintenance at Federal expense of space or facilities for such purposes. Such areas or any portion thereof will be made available as provided herein within four months after receipt of a written request from the Secretary.

29. Airport Layout Plan.
a. Subject to the FAA Reauthorization Act of 2018, Public Law 115-254, Section 163, it will keep up to date at all times an airport layout plan of the airport showing:

1. boundaries of the airport and all proposed additions thereto, together with the boundaries of all offsite areas owned or controlled by the sponsor for airport purposes and proposed additions thereto;

2. the location and nature of all existing and proposed airport facilities and structures (such as runways, taxiways, aprons, terminal buildings, hangars and roads), including all proposed extensions and reductions of existing airport facilities;

3. the location of all existing and proposed non-aviation areas and of all existing improvements thereon; and

4. all proposed and existing access points used to taxi aircraft across the airport’s property boundary.

Such airport layout plans and each amendment, revision, or modification thereof, shall be subject to the approval of the Secretary which approval shall be evidenced by the signature of a duly authorized representative of the Secretary on the face of the airport layout plan. The sponsor will not make or permit any changes or alterations in the airport or any of its facilities Packet Pg. 41
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Airport Sponsors Assurances 5/2022 Page 14 of 18
which are not in conformity with the airport layout plan as approved by the Secretary and which might, in the opinion of the Secretary, adversely affect the safety, utility or efficiency of the airport.
b. Subject to the FAA Reauthorization Act of 2018, Public Law 115-254, Section 163, if a change or alteration in the airport or the facilities is made which the Secretary determines adversely affects the safety, utility, or efficiency of any federally owned, leased, or funded property on or off the airport and which is not in conformity with the airport layout plan as approved by the Secretary, the owner or operator will, if requested, by the Secretary:

1. eliminate such adverse effect in a manner approved by the Secretary; or

2. bear all costs of relocating such property (or replacement thereof) to a site acceptable to the Secretary and all costs of restoring such property (or replacement thereof) to the level of safety, utility, efficiency, and cost of operation existing before the unapproved change in the airport or its facilities except in the case of a relocation or replacement of an existing airport facility due to a change in the Secretary’s design standards beyond the control of the airport sponsor.

30. Civil Rights.

It will promptly take any measures necessary to ensure that no person in the United States shall, on the grounds of race, color, and national origin (including limited English proficiency) in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4); creed and sex (including sexual orientation and gender identity) per 49 U.S.C. § 47123 and related requirements; age per the Age Discrimination Act of 1975 and related requirements; or disability per the Americans with Disabilities Act of 1990 and related requirements, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination in any program and activity conducted with, or benefiting from, funds received from this Grant. a. Using the definitions of activity, facility, and program as found and defined in 49 CFR §§ 21.23(b) and 21.23(e), the sponsor will facilitate all programs, operate all facilities, or conduct all programs in compliance with all non-discrimination requirements imposed by or pursuant to these assurances.
b. Applicability

1. Programs and Activities. If the sponsor has received a grant (or other federal assistance) for any of the sponsor’s program or activities, these requirements extend to all of the sponsor’s programs and activities.

2. Facilities. Where it receives a grant or other federal financial assistance to construct, expand, renovate, remodel, alter, or acquire a facility, or part of a facility, the assurance extends to the entire facility and facilities operated in connection therewith.

3. Real Property. Where the sponsor receives a grant or other Federal financial assistance in the form of, or for the acquisition of real property or an interest in real property, the assurance will extend to rights to space on, over, or under such property. c. Duration.

The sponsor agrees that it is obligated to this assurance for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide, or is in the form of, personal property, or real property, or interest therein, or Packet Pg. 42
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Airport Sponsors Assurances 5/2022 Page 15 of 18
structures or improvements thereon, in which case the assurance obligates the sponsor, or any transferee for the longer of the following periods:

1. So long as the airport is used as an airport, or for another purpose involving the provision of similar services or benefits; or

2. So long as the sponsor retains ownership or possession of the property. d. Required Solicitation Language. It will include the following notification in all solicitations for bids, Requests For Proposals for work, or material under this Grant Agreement and in all proposals for agreements, including airport concessions, regardless of funding source:
“The (City of Redding), in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders or offerors that it will affirmatively ensure that for any contract entered into pursuant to this advertisement, [select businesses, or disadvantaged business enterprises or airport concession disadvantaged business enterprises] will be afforded full and fair opportunity to submit bids in response to this invitation and no businesses will be discriminated against on the grounds of race, color, national origin (including limited English proficiency), creed, sex (including sexual orientation and gender identity), age, or disability in consideration for an award.” e. Required Contract Provisions.

1. It will insert the non-discrimination contract clauses requiring compliance with the acts and regulations relative to non-discrimination in Federally-assisted programs of the Department of Transportation (DOT), and incorporating the acts and regulations into the contracts by reference in every contract or agreement subject to the non-discrimination in Federally-assisted programs of the DOT acts and regulations.

2. It will include a list of the pertinent non-discrimination authorities in every contract that is subject to the non-discrimination acts and regulations.

3. It will insert non-discrimination contract clauses as a covenant running with the land, in any deed from the United States effecting or recording a transfer of real property, structures, use, or improvements thereon or interest therein to a sponsor.

4. It will insert non-discrimination contract clauses prohibiting discrimination on the basis of race, color, national origin (including limited English proficiency), creed, sex (including sexual orientation and gender identity), age, or disability as a covenant running with the land, in any future deeds, leases, license, permits, or similar instruments entered into by the sponsor with other parties:
a. For the subsequent transfer of real property acquired or improved under the applicable activity, project, or program; and
b. For the construction or use of, or access to, space on, over, or under real property acquired or improved under the applicable activity, project, or program. f. It will provide for such methods of administration for the program as are found by the Secretary to give reasonable guarantee that it, other recipients, sub-recipients, sub-grantees, contractors, subcontractors, consultants, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the acts, the regulations, and this assurance.

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Airport Sponsors Assurances 5/2022 Page 16 of 18
g. It agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the acts, the regulations, and this assurance.

31. Disposal of Land.
a. For land purchased under a grant for airport noise compatibility purposes, including land serving as a noise buffer, it will dispose of the land, when the land is no longer needed for such purposes, at fair market value, at the earliest practicable time. That portion of the proceeds of such disposition which is proportionate to the United States' share of acquisition of such land will be, at the discretion of the Secretary, (1) reinvested in another project at the airport, or (2) transferred to another eligible airport as prescribed by the Secretary. The Secretary shall give preference to the following, in descending order:

1. Reinvestment in an approved noise compatibility project;

2. Reinvestment in an approved project that is eligible for grant funding under 49 U.S.C. § 47117(e);

3. Reinvestment in an approved airport development project that is eligible for grant funding under 49 U.S.C. §§ 47114, 47115, or 47117;

4. Transfer to an eligible sponsor of another public airport to be reinvested in an approved noise compatibility project at that airport; or

5. Payment to the Secretary for deposit in the Airport and Airway Trust Fund.

If land acquired under a grant for noise compatibility purposes is leased at fair market value and consistent with noise buffering purposes, the lease will not be considered a disposal of the land. Revenues derived from such a lease may be used for an approved airport development project that would otherwise be eligible for grant funding or any permitted use of airport revenue.
b. For land purchased under a grant for airport development purposes (other than noise compatibility), it will, when the land is no longer needed for airport purposes, dispose of such land at fair market value or make available to the Secretary an amount equal to the United States' proportionate share of the fair market value of the land. That portion of the proceeds of such disposition which is proportionate to the United States' share of the cost of acquisition of such land will, upon application to the Secretary, be reinvested or transferred to another eligible airport as prescribed by the Secretary. The Secretary shall give preference to the following, in descending order:

1. Reinvestment in an approved noise compatibility project;

2. Reinvestment in an approved project that is eligible for grant funding under 49 U.S.C. § 47117(e);

3. Reinvestment in an approved airport development project that is eligible for grant funding under 49 U.S.C. §§ 47114, 47115, or 47117;

4. Transfer to an eligible sponsor of another public airport to be reinvested in an approved noise compatibility project at that airport.
c. Land shall be considered to be needed for airport purposes under this assurance if (1) it may be needed for aeronautical purposes (including runway protection zones) or serve as noise buffer land, and (2) the revenue from interim uses of such land contributes to the financial self- Packet Pg. 44
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sufficiency of the airport. Further, land purchased with a grant received by an airport operator or owner before December 31, 1987, will be considered to be needed for airport purposes if the Secretary or Federal agency making such grant before December 31, 1987, was notified by the operator or owner of the uses of such land, did not object to such use, and the land continues to be used for that purpose, such use having commenced no later than December 15, 1989.
d. Disposition of such land under (a), (b), or (c) will be subject to the retention or reservation of any interest or right therein necessary to ensure that such land will only be used for purposes which are compatible with noise levels associated with operation of the airport.

32. Engineering and Design Services.

If any phase of such project has received Federal funds under Chapter 471 subchapter 1 of Title 49 U.S.C., it will award each contract, or sub-contract for program management, construction management, planning studies, feasibility studies, architectural services, preliminary engineering, design, engineering, surveying, mapping or related services in the same manner as a contract for architectural and engineering services is negotiated under Chapter 11 of Title 40 U S.C., or an equivalent qualifications-based requirement prescribed for or by the sponsor of the airport.

33. Foreign Market Restrictions.

It will not allow funds provided under this Grant to be used to fund any project which uses any product or service of a foreign country during the period in which such foreign country is listed by the United States Trade Representative as denying fair and equitable market opportunities for products and suppliers of the United States in procurement and construction.

34. Policies, Standards, and Specifications.

It will carry out any project funded under an Airport Improvement Program Grant in accordance with policies, standards, and specifications approved by the Secretary including, but not limited to, current FAA Advisory Circulars (https://www.faa.gov/airports/aip/media/aip-pfc-checklist.pdf) for AIP projects as of July 25, 2024.

35. Relocation and Real Property Acquisition.
a. It will be guided in acquiring real property, to the greatest extent practicable under State law, by the land acquisition policies in Subpart B of 49 CFR Part 24 and will pay or reimburse property owners for necessary expenses as specified in Subpart B. b. It will provide a relocation assistance program offering the services described in Subpart C of 49 CFR Part 24 and fair and reasonable relocation payments and assistance to displaced persons as required in Subpart D and E of 49 CFR Part 24.
c. It will make available within a reasonable period of time prior to displacement, comparable replacement dwellings to displaced persons in accordance with Subpart E of 49 CFR Part 24.

36. Access By Intercity Buses.

The airport owner or operator will permit, to the maximum extent practicable, intercity buses or other modes of transportation to have access to the airport; however, it has no obligation to fund special facilities for intercity buses or for other modes of transportation.

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Airport Sponsors Assurances 5/2022 Page 18 of 18

37. Disadvantaged Business Enterprises.

The sponsor shall not discriminate on the basis of race, color, national origin, or sex, in the award and performance of any DOT-assisted contract covered by 49 CFR Part 26, or in the award and performance of any concession activity contract covered by 49 CFR Part 23. In addition, the sponsor shall not discriminate on the basis of race, color, national origin or sex in the administration of its Disadvantaged Business Enterprise (DBE) and Airport Concessions Disadvantaged Business Enterprise (ACDBE) programs or the requirements of 49 CFR Parts 23 and 26. The sponsor shall take all necessary and reasonable steps under 49 CFR Parts 23 and 26 to ensure nondiscrimination in the award and administration of DOT-assisted contracts, and/or concession contracts. The sponsor’s DBE and ACDBE programs, as required by 49 CFR Parts 26 and 23, and as approved by DOT, are incorporated by reference in this agreement. Implementation of these programs is a legal obligation and failure to carry out its terms shall be treated as a violation of this agreement. Upon notification to the sponsor of its failure to carry out its approved program, the Department may impose sanctions as provided for under Parts 26 and 23 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. § 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. §§ 3801-3809, 3812).

38. Hangar Construction.

If the airport owner or operator and a person who owns an aircraft agree that a hangar is to be constructed at the airport for the aircraft at the aircraft owner’s expense, the airport owner or operator will grant to the aircraft owner for the hangar a long term lease that is subject to such terms and conditions on the hangar as the airport owner or operator may impose.

39. Competitive Access.
a. If the airport owner or operator of a medium or large hub airport (as defined in 49 U.S.C. § 47102) has been unable to accommodate one or more requests by an air carrier for access to gates or other facilities at that airport in order to allow the air carrier to provide service to the airport or to expand service at the airport, the airport owner or operator shall transmit a report to the Secretary that:

1. Describes the requests;

2. Provides an explanation as to why the requests could not be accommodated; and

3. Provides a time frame within which, if any, the airport will be able to accommodate the requests.
b. Such report shall be due on either February 1 or August 1 of each year if the airport has been unable to accommodate the request(s) in the six month period prior to the applicable due date.

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CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Authorize the following actions relative to Air Service Development Consulting Services for Fiscal Year 2024-25:
(1) Approve the Authorization of Service #24-01 Air Service Development Consulting Services contract with Mead & Hunt, Inc. (C-8976) for air service development consulting services at Redding Regional Airport;
(2) Authorize the Mayor to execute the contract; and
(3) Adopt Resolution approving and adopting the 54th Amendment to Budget Resolution No. 2023-060 appropriating $38,400 in funding for the contract.

Fiscal Impact

The Authorization of Service (AOS) #24 -01 Air Service Development Consulting Services contract (Contract) with Mead & Hunt is in the amount of $103,400 to support annual air service development. The Airports Division ha s identified $65,000 of operating revenues which are available to dedicate toward this contract through appropriations transfers leaving a funding gap of $38,400. The gap will be funded by two sources: $18,400 will be funded by revenues generated by new ground lease agreements with the City of Redding’s (City) Wastewater Utility and Redding Jet Center; and $20,000 will be funded with available rolling stock funds. The City’s Airports Division is requesting to use rolling stock funds for a non -rolling stock purchase as alternative grant funding through the California Aid to Airports Program Annual Credit Grant has been identified to cover the intended vehicle replacement for which these funds were reserved.

Alternative Action

City Council may choose not a dopt the budget resolution or to disapprove the contract with Mead & Hunt, Inc. and provide alternate direction to staff.

MEETING DATE: October 1, 2024
ITEM NO. 4.2(b)
FROM:

***APPROVED BY***

[email protected]

[email protected]
SUBJECT: 4.2(b)--Approve Authorization of Service with Mead & Hunt, Inc. and adopt Budget Resolution
Steve Bade, Assistant City
Manager
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Report to Redding City Council September 25, 2024
Re: 4.2(b)--Adopt Budget Resolution and Approve Authorization of Service (AOS) Page 2

Background/Analysis

The Airports Division utilizes air service development consulting services in order to enhance the efforts of staff in developing leads for new commercial air service routes through the Redding Regional Airport (RDD). A robust air service development program enhances the ability of an airport to attract the attention and interest of airline network planners and has yielded successful results in the past for RDD including new services from United Airlines/Skywest Airlines, Alaska Airlines, and Avelo Airlines.

The scope of the consulting services includes:

1. True Market Estimate to identify the catchment area for passenger air travel at RDD;

2. True Visitation Estimate which provides valuable indicators about all visitors to the Redding area;

3. Destination Analysis which utilizes GPS data to analyze travel trends emphasizing identification of top destinations for outbound travelers;

4. Representation and presentation support at airline’s headquarter meetings;

5. Representation at airline industry conferences;

6. Community meeting(s);

7. Quarterly performance reporting;

8. Airfare monitoring; and

9. Additional services as requested.

Environmental Review

This activity, adoption of the budget resolution and approval of the Authorization of Services, is not a project as defined by the California Environmental Quality Act, and no further action is required.

Council Priority/City Manager Goals

• Economic Development – “Facilitate and become a catalyst for economic development in Redding to create jobs, retain current businesses and attract new ones, and encourage investment in the community.”

Attachments
^Resolution
RDD MH AOS 24-01 (C-8976)
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RESOLUTION NO. 2024-___

A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 54TH AMENDMENT TO CITY BUDGET RESOLUTION NO. 2023-060
APPROPRIATING $38,400 IN FUNDING FOR AN AIR SERVICE DEVELOPMENT CONTRACT FOR FISCAL YEAR 2024-2025

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDDING

THAT Budget Resolution No. 2023-060 be and is hereby amended as follows:

FUND DIVISION DESCRIPTION INCREASE DECREASE
201

7101 Redding Regional Airport

$38,400

THAT account titles and numbers requiring adjustments by this Resolution are as follows:

OF FUNDS OF FUNDS
Increase (Decrease) Revenues
201-7101-3577850-00000 Transfer from Rolling Stock 20,000 201-7101-3172401-00000 Ground Lease 18,400
Increase (Decrease) Expenditures
201-7101-5037550-00000 Air Service Development 38,400$
Total 38,400$ 38,400$

THAT the purpose is to appropriate $38,400 in funding for an Air Service Development contract for fiscal year 2024-25.

I HEREBY CERTIFY that the foregoing resolution was introduced at a regular meeting of the City Council of the City of Redding on the 1st day of October, 2024, and was duly adopted at said meeting by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

TENESSA AUDETTE, Mayor

ATTEST: FORM APPROVAL:

SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney

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Attachment: ^Resolution (4.2(b)--Adopt Budget Resolution and Approve Authorization of Service (AOS)) AUTHORIZATION OF SERVICE #24-01

AIR SERVICE DEVELOPMENT

CONSULTING SERVICES
(C-8976)

This Authorization of Service #24-01 is made at Redding, California, by and between the City of Redding (City), a Municipal Corporation, and Mead & Hunt, Inc. (Consultant), whose address is 2440 Deming Way, Middleton, Wisconsin 53562 , collectively the “Parties”, individually a “Party”, for air service development consulting services at Redding Regional Airport.

RECITALS

WHEREAS, on July 23, 202 1 the parties entered into that certain Consulting and Professional Services Contract (C-8976), and whereas, that Consulting and Professional Services Contract contemplated that the parties would, from time to time, enter into one or more specific Authorization of Service Agreements.

NOW THEREFORE, IT IS AGREED AS FOLLOWS:

1. Introduction. In entering into this Authorization of Service (“AOS #24- 01”) , the Parties agree that each and every term of the Consulting and Professional Services Contract (C-8976) between the Parties dated July 23, 2021, is binding upon the Parties hereto. If any term or covenant made in the Contract conflicts with a term or covenant of this AOS #24-01, the language of the Contract, as amended, shall prevail. If this AOS #24-01 is silent on an issue addressed in the Contract, then the terms and covenants contained in that Contract shall control. This AOS #24-01 is hereby added as an addendum to the Contract.

2. Scope of Work. The Scope of Work for this AOS #24-01 is set forth in Exhibit A, attached hereto and incorporated herein by reference, and includes airport consulting services.
.

3. Fee for Services. Consultant shall be compensated for services to perform the scope of work on a lump sum basis that shall not eighty-seven thousand three hundred sixty dollars ($93,600) plus an additional sum of seven thousand three hundred ($9,800) to be billed at cost, for a total AOS #24-01 cost of one hundred three thousand four hundred dollars ($103,400). These fees may not be exceeded without the written authorization from the City and Federal Aviation Administration.

4. Consultant Responsibilities for Compensation. The Consultant shall prepare monthly invoices and progress reports which clearly indicate the progress to date and the amount of compensation. Consultant shall provide a final invoice upon completion of services after which no later invoices will be paid by the City.

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Attachment: RDD MH AOS 24-01 (C-8976) (4.2(b)--Adopt Budget Resolution and Approve Authorization of Service (AOS))

5. City Responsibilities for Compensation. The City agrees to pay the Consultant's invoices net upon receipt. At no time will payment of requisitions exceed thirty (30) days from the date of the invoice without notification to the Consultant. It is expressly understood that the City has the right to withhold payment on any invoice if City feels that the Consultant has not performed the requisitioned work efforts in a satisfactory manner. If the City does decide to withhold payments to the Consultant for any reason, City must provide written notification and an explanation to the Consultant within ten (10) days of the date of the invoice.

6. Subcontracts. At the time subcontracted services are anticipated, the Consultant shall notify the City of the nature of such services and identify the proposed subcontracting firm.

The Consultant must receive approval in writing from the City prior to utilization of a subcontractor. Any subcontractor shall have the same responsibility and obligations as Consultant to comply with the provisions herein. Consultant shall remain solely and wholly responsible for all the acts or omissions of subcontractors as if they were the acts or omissions of Consultant and ensure that any such subcontractor is in position to comply with all its obligations under this AOS #24-01 and the Contract.

7. Effective Date of Authorization of Service #24-01. The effective date of this Authorization of Service shall be the date it is signed by the City.

Signature Page to Follow

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Attachment: RDD MH AOS 24-01 (C-8976) (4.2(b)--Adopt Budget Resolution and Approve Authorization of Service (AOS))

IN WITNESS WHEREOF, City and Consultant have executed this Contract on the days and year set forth below:

CITY OF REDDING,
A Municipal Corporation

Dated: ___________, 2024 _________________________________ By: Tenessa Audette, Mayor

ATTEST: APPROVED AS TO FORM:

CHRISTIAN M. CURTIS
City Attorney

______________________ _________________________________ SHARLENE TIPTON, City Clerk By: Christian M. Curtis, City Attorney

CONSULTANT
Mead & Hunt, Inc.

___________________________________
By: JOSEPH R. PICKERING
Vice President, Air Service Consulting
Attachment:

Exhibit A (Scope of Work and Fee Estimate)
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Attachment: RDD MH AOS 24-01 (C-8976) (4.2(b)--Adopt Budget Resolution and Approve Authorization of Service (AOS)) April 8, 2024
Steve Bade

Deputy City Manager
City of Redding
P. O. Box 496071
Redding, CA 96049-6071
Subject: Proposal for Air Service Consulting Services
Dear Steve:

It is my understanding that the City of Redding on behalf of Redding Regional Airport (RDD) is interested in a proposal for air service consulting services for the July 1, 2024, to June 30, 2025, fiscal year.

Mead & Hunt is pleased to submit this proposal for your review, which includes a scope of services and compensation.

Scope of Services
The suggested scope of services includes assisting RDD in air service development efforts for a 12- month period, beginning July 1, 2024, and ending June 30, 2025. Attachment A includes a description of tasks over the term of this agreement.

Compensation
Mead & Hunt will be compensated for the work described under the Scope of Services (Attachment A) for a lump sum monthly retainer of $7,800 for the 12-month period, totaling $93,600. Mead & Hunt will bill associated expenses (e.g., pro-rated registration, airfare, hotel, meals, printing) at cost. Expenses for the 12-month period are estimated to be an additional $9,800, with a total contract amount not to exceed $103,400.

Additional services provided by Mead & Hunt not described above or in other supporting documentation will be accommodated by an amendment to this agreement or billed in accordance with the Standard Billing Rate Schedule, attached hereto and incorporated herein by reference. The following are Mead & Hunt’s Standard Billing Rates for services billed on a time-and-materials basis.

Standard Billing Rates
Clerical $90 / hour
Accounting/Administrative Assistant $110 / hour
Analyst $120 / hour
Senior Analyst $160 / hour
Consultant $190 / hour
Exhibit A
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Attachment: RDD MH AOS 24-01 (C-8976) (4.2(b)--Adopt Budget Resolution and Approve Authorization of Service (AOS)) Steve Bade
April 8, 2024

Page 2 of 5 ends

Standard Billing Rates
Managing Director $225 / hour
Project Manager $235 / hour
Vice President $255 / hour
Expenses
Company or Personal Car Mileage IRS Rate
Air and Surface Transportation Cost
Lodging and Subsistence Cost
Out-of-Pocket Direct Job Expenses Cost
Please
send all correspondence to my attention at the following address:

Mead & Hunt, Inc.
476 Salty Way
Eugene, OR 97404
541-521-5962
[email protected]
We appreciate the opportunity to submit this proposal to RDD.

Respectfully submitted,
MEAD & HUNT, Inc.

Trina Froehlich
Project Manager
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Attachment: RDD MH AOS 24-01 (C-8976) (4.2(b)--Adopt Budget Resolution and Approve Authorization of Service (AOS)) Attachment A
Scope of Services

Page 3 of 5 ends

After acceptance of this proposal, Mead & Hunt shall complete the following tasks:

1. True Market Estimate (1 per 12-month period)
Mead & Hunt will obtain Airline Reporting Corporation (ARC) data. The RDD catchment area will be identified by zip code. ARC data will represent a statistically valid sample of airline tickets written by travel agents in the airport catchment area. Data collected will include, but is not limited to, the originating airport, destination, and airline. In addition, Mead & Hunt will use Diio Mi sources and U.S. Department of Transportation (DOT) airline report data to determine passenger retention and diversion by destination, airline use by airport, and the total domestic and international true market estimate (i.e., passenger potential by market). RDD will provide supplemental assistance as needed. The output of this effort will be PowerPoint slides to be used in airline presentations. Mead & Hunt will provide RDD a draft in PDF within 90 days of data availability for calendar year 2024, estimated to be in April 2025.

2. True Visitation Estimate (1 per 12-month period)
While the True Market Estimate analyzes the air travel market, the True Visitation Estimate includes both the drive and fly market and provides an indicator of continued visitation recovery. It is recommended that RDD continues to update this information annually. The True Visitation Estimate will identify preferred travel patterns by visitors from the U.S. using Global Positioning System (GPS) data and will measure the number of people coming to the destination for calendar year 2024. The level of visitation will be determined, market-by-market, on a monthly and seasonal basis. The output of the True Visitation Estimate will include visitation to the Redding area broken down by region, state and metropolitan statistical area. The report will be delivered in PDF. Mead & Hunt will provide RDD a draft of the True Visitation Estimate within 90 days of the availability of calendar year 2024 GPS data, anticipated in mid- January 2025.

3. Destination Analysis (1 per 12-month period)
Like the True Visitation Estimate, the Destination Analysis uses GPS data to analyze travel trends; however, this analysis analyzes outbound trends to top destinations. The data will capture a representative sampling of visitation to a destination, regardless of the mode of transportation used, while identifying seasonality trends. The findings will be used to strengthen the airline route business case for nonstop air service to destination markets. Up to 10 domestic destinations that people from the Redding area travel will be reviewed, including volume of demand by month, providing a month-over-month recovery comparison. Mead & Hunt will provide RDD a draft of the Destination Analysis within 90 days of the availability of calendar year 2024 GPS data, anticipated in mid-January 2025.

4. Airline Headquarters Meetings (2 in -person/2 virtual per 12-month period) Airline headquarters meetings are recommended for incumbent airlines and are typically held in the second half of the calendar year due to many industry conferences held in the first half of the year.

Incumbent airlines include Alaska Airlines, Avelo Airlines, and United Airlines. In addition to incumbent airlines, meetings with targeted new carriers, such as American Airlines, Delta Air Lines, and SkyWest Airlines, are recommended when accepted by the airline.

Packet Pg. 55
Attachment: RDD MH AOS 24-01 (C-8976) (4.2(b)--Adopt Budget Resolution and Approve Authorization of Service (AOS)) Attachment A
Scope of Services

Page 4 of 5 ends

Mead & Hunt will provide the analysis, preparation, presentation and consulting services associated with the airline meetings. It is anticipated that RDD representatives and Mead & Hunt staff will meet with the airline. The existing RDD airline presentation format will be updated for the meetings. Updates will include community updates, market performance information, market opportunities and the incentive program.

Once meeting dates are secured, Mead & Hunt will complete the presentations. The schedule is dependent on RDD’s timely response to Mead & Hunt requests for airport and community provided information. Likewise, airline management availability and the ever-changing airline environment may impact the schedule.

5. Airline Industry Conferences (3 per 12-month period) We recommend continuing to attend air service development conferences, including TakeOff North America (October 2024), Mead & Hunt’s Air Service Conference (March 2025), and ACI-NA JumpStart Air Service Development Conference (June 2025). While some duplication may occur in the airline meetings, it provides an additional opportunity to present RDD’s business case. Mead & Hunt will prepare custom presentations for each meeting highlighting RDD and the community for use at the airline meetings and assist with airline meetings. Mead & Hunt will complete the presentations no later than the week prior to the date of the conference. Keep in mind schedules change frequently at these conferences. Mead & Hunt will do our best to attend all of the airline meetings considered a top priority for RDD.

6. Community Meeting (1 per 12-month period)
Mead & Hunt will prepare a PowerPoint presentation and participate in a community meeting held in Redding to help educate key stakeholders on industry changes as well as specifics regarding RDD’s air service development strategy. The meeting will also be useful for sharing results after the completion of key air service development tasks. Mead & Hunt anticipates that, in general, the presentation to the community will cover an overview of the airline industry, airline performance in the RDD market, air service development strategies and air service opportunities. The date of the project meeting will be determined based on a mutually agreed upon date.

7. Quarterly Performance Report (4 per 12-month period) The goal of monitoring performance is to stay informed about and identify airline issues in the RDD market before they become problematic. U.S. DOT origin and destination data is available on a quarterly basis and is approximately six months behind. Onboard information (e.g., load factor, onboard passengers, available seats) has a three-month lag and is available monthly. On a quarterly basis, Mead & Hunt will provide the following:
• Seats, onboard passengers and load factor tren ds for the past five years on a 12-month ended basis
• Current and historical passenger market share by airline • Year-over-year change in RDD’s six-month fo rward-looking schedules for flights and seats • Seat per capita comparisons for RDD compared to markets of similar size • Year-over-year comparisons to similar market s, including the number of nonstop destinations, passengers and seats
• Load factors for each of RDD’s no nstop markets on a quarterly basis Packet Pg. 56
Attachment: RDD MH AOS 24-01 (C-8976) (4.2(b)--Adopt Budget Resolution and Approve Authorization of Service (AOS)) Attachment A
Scope of Services

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• Revenue per available seat mile (RASM) for each of RDD’s nonstop markets for the most recent year ended

The output of this effort will be a Quarterly Performance Report provided in PDF. Quarterly reports will be completed within 30 days of receipt of the quarterly data from Diio Mi.

8. Airfare Monitoring (4 per 12-month period)
The primary purpose of monitoring airfares at RDD is to identify non-competitive airfares with competing airports to prevent local passenger diversion. Local passengers that are using competing airports for their air service needs often do so because of differences in airfares. To reduce passenger diversion, periodic tracking of airfares and follow-up communication with air carriers may minimize pricing disparities.

To monitor airfares at RDD, Mead & Hunt recommends comparing local business and leisure airfares with airfares at Sacramento International Airport (SMF) and California Redwood Coast-Humboldt County Airport (ACV). Mead & Hunt will compare Alaska Airlines and United Airlines business and leisure airfares with airfares that Alaska and United offer at the competing airports. This comparison provides the airfare information needed for follow-up communication with Alaska and United. Mead & Hunt will provide the airfare comparisons in PDF quarterly.

9. Additional Services (20 hours per 12-month period)
Additional services may be requested by RDD that are not described above. Additional services may include, but are not limited to, monthly load factors and on-time data; the preparation of ad hoc reports; communication with airlines; coordination with RDD; revenue guarantee negotiations and other elements as identified on an as needed basis.

Packet Pg. 57
Attachment: RDD MH AOS 24-01 (C-8976) (4.2(b)--Adopt Budget Resolution and Approve Authorization of Service (AOS))

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Adopt Resolution approving an application for funding and the execution of a grant agreement and any amendments thereto from the 2023 -2024 funding year of the state Emergency Solutions Grants Program, Balance of State Allocation; thereby replacing Resolution No. 2023-096 for the Emergency Solutions Grant application submitted on behalf of the NorCal Continuum of Care, due to a clerical error in the original Resolution (section 6 erroneously duplicated section 5).

Fiscal Impact

There is no fiscal impact to the City of Redding’s (City) General Fund, however, not applying for the Emergency Resolution Grant (ESG) may jeopardize funding earmarked for the NorCal Continuum of Care (NorCal CoC) seven-county region.

Alternative Action

The City Council (Council) could choose not to adopt the Resolution for the ESG funding and provide staff alternate direction.

Background/Analysis

On October 11, 2023, Council adopted Resolution No. 2023 -096 authorizing staff to apply for ESG funds on behalf of the NorCal CoC. The application for ESG funds was submitted by the deadline of October 16, 2023, for $157,151. The funds are to be distributed to the NorCal CoC to support Rapid Rehousing and Homeless Management Information System projects.

Due to a clerical error in the original Resolution (section 6 erroneously duplicated section 5) submitted to HCD, an amended Resolution must be approved by Council and submitted to HCD to conclude the grant award process.

MEETING DATE: October 1, 2024
ITEM NO. 4.2(c)
FROM:

***APPROVED BY***

[email protected]

[email protected]
SUBJECT: 4.2(c)--Adopt Resolution Authorizing Emergency Solutions Grant Submittal to the California Department of Housing and Community Development Steve Bade, Assistant City
Manager
Packet Pg. 58
Report to Redding City Council September 25, 2024
Re: 4.2(c)--Adopt Resolution re Emergency Solutions Grant submittal to HCD Page 2

Environmental Review

Applying for grant funding is not considered a project under the California Environmental Quality Act (CEQA). Any project that is developed will be reviewed for CEQA compliance once the details are known.

Under the National Envi ronmental Policy Act (NEPA), administrative and management activities such as applying for grant funding are considered exempt activities and no further action is required. Any projects will be reviewed for NEPA requirements if awarded funding.

Council Priority/City Manager Goals

This is a standard operational item to meet the requirements of HCD’s ESG Program.

Attachments
^Resolution
Resolution No. 2023-096
Packet Pg. 59

RESOLUTION NO. 2024-___

A RESOLUTION APPROVING AN APPLICATION FOR FUNDING AND

THE EXECUTION OF A GRANT AGREEMENT AND ANY AMENDMENTS
THERETO FROM THE 2023 -2024 FUNDING YEAR OF THE STATE

EMERGENCY SOLUTIONS GRANTS PROGRAM, BALANCE OF STATE

ALLOCATION

A necessary quorum and majority of the Council Members of the City of Redding , a municipal corporation (“Applicant”), hereby consent to, adopt and ratify the following Resolution:

WHEREAS, the State of California (the “State”), Department of Housing and C ommunity Development (“Department”) issued a Notice of Funding Availability (“NOFA”) for the Balance of State Allocation dated 07/28/2023 under the Emergency Solutions Grants (ESG) Program (Program, or ESG Program); and

WHEREAS, Applicant is an approved state ESG Administrative Entity.

SECTION 1:

Applicant is an approved Applicant by their Continuum of Care under the Balance of State Allocation and is hereby authorized and directed to receive an ESG Program grant, in an amount not to exceed $314,301 in accordance with all applicable rules and laws.

SECTION 2:

The Department may approve funding allocations for the ESG Program, subject to the terms and conditions of the NOFA, Program regulations, and the Standard Agreement. The Applicant acknowledges comp liance with all state and federal public participation requirements in the development of its application(s).

SECTION 3:

If applicant receives a grant of ESG funds from the Department pursuant to the above referenced ESG NOFA, it represents and certifie s that it will use all such funds in a manner consistent and in compliance with all applicable state and federal statutes, rules, regulations, and laws, including without limitation all rules and laws regarding the ESG Program, as well as any and all other contracts Applicant may have with the Department.

SECTION 4:

The Applicant hereby authorizes and directs Barry Tippin, City Manager, or designee, to execute and deliver all applications and act on the Applicant’s behalf in all matters pertaining to all su ch applications.

Packet Pg. 60
Attachment: ^Resolution (4.2(c)--Adopt Resolution re Emergency Solutions Grant submittal to HCD) SECTION 5:

If an application is approved, Barry Tippin, City Manager, or designee, is authorized to sign and submit Funds Requests and all required reporting forms and other documentation as may be required by the State of California for the purposes of the grant.

SECTION 6:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

____________________________________
TENESSA AUDETTE, Mayor

ATTEST: APPROVED AS TO FORM:

_____________________________ ____________________________________ SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney

I, Sharlene Tipton, am the City Clerk of the City of Redding, a municipal corporation (the "Corporation"), and as such, am familiar with the facts herein and do hereby certify as follows:

That the Corporation is a municipal corporation, duly formed, validly existing and duly qualified to transact business in the State of California, with full power and authority to enter into agreements with the Department of Housing and Community Development (“Department”).

____________________________________
By: SHARLENE TIPTON, City Clerk
Date: October ___, 2024

Packet Pg. 61
Attachment: ^Resolution (4.2(c)--Adopt Resolution re Emergency Solutions Grant submittal to HCD) Packet Pg. 62
Attachment: Resolution No. 2023-096 (4.2(c)--Adopt Resolution re Emergency Solutions Grant submittal to HCD) Packet Pg. 63
Attachment: Resolution No. 2023-096 (4.2(c)--Adopt Resolution re Emergency Solutions Grant submittal to HCD)

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Authorize the following actions relative to Request for Proposals, Schedule No. 5501, Architectural and Engineering Services for the Development of a Mixed-use Multifamily residential and commercial building , for City of Redding -owned properties located at 815 and 825 Parkview Avenue, and 2955 Leland Avenue:
(1) Award to Nichols, Melburg & Rossetto Architects;
(2) Authorize the Mayor to execute the Consulting and Professional Services Contract in the amount of $371,000 with Nichols, Melburg & Rosetto AIA and Associates, Inc.; (3) Authorize the City Manager to approve contract amendment increases up to $25,000; and (4) Authorize staff to continue negotiation of a Disposition and Financing Agreement with Faithworks Community Coalition, Inc. to complete the project.

Fiscal Impact

Whole Person Care (WPC) funds of $800,000, committed to the project by Shasta County Health and Human Services Agency, will pay for the Consulting and Professional Services contract with Nichols, Melburg and Rossetto Architect (NMR).

Alternative Action

City Council (Council) could choose not to award the contract to NMR and provide staff with an alternate direction.

MEETING DATE: October 1, 2024
ITEM NO. 4.2(d)
FROM:

***APPROVED BY***
[email protected]

[email protected]
SUBJECT: 4.2(d)--Award RFP Schedule 5501 for Architectural and Engineering Services Steve Bade, Assistant City
Manager
Packet Pg. 64
Report to Redding City Council September 25, 2024
Re: 4.2(d)--Award RFP Schedule 5501 for Architectural and Engineering Services Page 2

Background/Analysis

In order to facilitate the development of 815 Parkview Avenue (Assessor Parcel No. 104 -350- 019), 825 Parkv iew Avenue (Assessor Parcel No. 104 -350-018), and 2955 Leland Avenue (Assessor Parcel No. 108 -010-043) (Properties), staff published an RFP for design and engineering services . The design RFP was well received by the community and five firm’s responded wit h Nichols, Melberg and Rosetto being the successful proposer. The resulting Professional and Consulting Services contract will be paid by WPC funding . The WPC funds were approved for the Project at the June 20, 2023, Council meeting, subject to appropriation by the City Manager.

City staff contacted Faithworks Community Coalition, Inc. (Faithworks) directly to determine their interest in pursuing the development of the Project. Faithworks has agreed to develop the vacant land and has diligently been sea rching for grant funds to support the Project budget. The Properties are zoned Neighborhood Commercial - Mixed-Use - Design Review (NC -MU-DR).

Faithworks’ supportive services and administration would be located at the Project site once completed. The Proje ct will be subject to a Site Development Permit through the Planning Department.

Staff will return to Council shortly with a Disposition and Financing Agreement that includes the negotiated terms with a Purchase and Sale Agreement for Fair Market Value, a seller carryback loan for purchase of the Properties and a loan of Housing and Homelessness Incentive Program Funds in an amount not-to-exceed $1,200,000 for the development of the Project by Faithworks.

Environmental Review

This action is not a p roject as defined under the California Environmental Quality Act (CEQA), and no further action is required.

Council Priority/City Manager Goals

• Government of the 21 st Century – “Be relevant and proactive to the opportunities and challenges of today’s re sidents and workforce. Anticipate the future to make better decisions today.”

• Public Safety – “Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding.”

Attachments
Consulting-and-Professional-Services-Agreement
Packet Pg. 65

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Consulting and Professional Services Agreement Page 1 Rev. 8/23

CITY OF REDDING

CONSULTING AND PROFESSIONAL SERVICES CONTRACT

THIS CONTRACT is made at Redding, California, by and between the City of Redding (“City”), a municipal corporation, and Nichols-Melburg & Rossetto AIA & Associates, Inc. (“Consultant”) for the purpose of Architectural and Engineering Services for the Development of a M ixed-Use Multifamily Residential and Commercial Building Located at 815 And 825 Parkview Avenue And 2520 Leland Avenue.

WHEREAS, City does not have sufficient personnel to perform the services required herein thereby necessitating this Contract for personal services.

NOW, THEREFORE , the Parties covenant and agree, for good consideration hereby acknowledged, as follows:

SECTION 1. CONSULTANT SERVICES

Subject to the terms and conditions set forth in this Contract, Consultant shall provide to City the services described in Exhibit A, attached and incorporated herein. Consultant shall provide the services at the time, place and in the manner specified in Exhibit A.

SECTION 2. COMPENSATION AND REIMBURSEMENT OF COSTS

A. City shall pay Consultant for services rendered pursuant to this Contract, at the times and in the manner set forth in Exhibit B, attached and incorporated herein, in a total amount not to exceed Three Hundred Seventy -One Thousand Dollars ($371,000).

This sum includes all out-of-pocket travel, lodging and incidental expenses incurred by Consultant that are reasonably associated with the provision of services under this Contract. The payments specified herein shall be the only payments to be made t o Consultant for services rendered pursuant to this Contract.

B. Consultant shall submit monthly invoices to City for work completed to the date of the invoice. All invoices shall be itemized to reflect the employees performing the requested tasks, the billing rate for each employee and the hours worked.

C. All correct, complete and undisputed invoices sent by Consultant to City shall be paid within thirty (30) calendar days of receipt.

D. Pursuant to Section 1781 of the Labor Code, Consultant is advi sed that some of the work contemplated in Task 2, of Exhibit A in this contract is subject to the payment of prevailing wages and all other requirements of the Prevailing Wage Law. The prevailing wage of each job classification may be found by inquiry with the California Department of Industrial Relations. Consultant shall comply with all laws Packet Pg. 66
Attachment: Consulting-and-Professional-Services-Agreement (4.2(d)--Award RFP Schedule 5501 for Architectural and Engineering Services)

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Consulting and Professional Services Agreement Page 2 Rev. 8/23
related to the performance of public work including, but not limited to, the employment of apprentices pursuant to Section 1777.5 of the Labor Code, work day/week hours and overtime rates pursuant to Sections 1813 and 1815 of the Labor Code and the obligation set forth in Section 1774- 1776 of the Labor Code in regards to payment of prevailing wages and to provide the City of Redding and Department of Industrial Relations certified payrolls when required. A certified copy ofall payroll records relative to this project shall be submitted to the City of Redding along with the related invoice. Receipt of certified payroll records is a prerequisite to receiving payment.

E. No Consultant or subconsultant may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5. No Consultant or subconsultant may be awarded a contract for p ublic work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5. All Consultants and subconsultants must furnish electronic certified payroll records to the Labor Commissioner. This r equirement applies to all public works projects, whether new or ongoing. Consultant is further advised that the work contemplated herein is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

SECTION 3. TERM AND TERMINATION

A. Consultant shall commence work on or about September 6, 2024 and complete said work no later than June 30, 2026. Time is of the essence.

B. If Consultant fails to perform its duties to the satisfaction of City, or if consultant fails to fulfill in a timely and professional manner its obligations under this Contract, then City shall have the right to terminate this Contract effective immediately upon City giving written notice thereof to Consultant.

C. Either Party may terminate this Contract without cause on thirty (30) calendar days’ written notice. Notwithstanding the preceding, if the term set forth in Section 3.A. of this Contract exceeds ninety (90) calendar days in duration, Consultant’s sole right to terminate shall be limited to termination for cause.

D. Consultant hereby acknowledges and agrees that the obligation of City to pay under this Contract is contingent upon the availability of City’s funds which are appropriated or allocated by the City Council. Should the funding for the project and/or work set forth herein not be appropriated or allocated by the City Council, City may terminate this Agreement by furnishing at least thirty (30) calendar days’ written notice of its intention to terminate. In the event of a termina tion pursuant to this subdivision, Consultant shall not be entitled to a remedy of acceleration of payments due over the term of this Agreement. The Parties acknowledge and agree Packet Pg. 67
Attachment: Consulting-and-Professional-Services-Agreement (4.2(d)--Award RFP Schedule 5501 for Architectural and Engineering Services)

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Consulting and Professional Services Agreement Page 3 Rev. 8/23
that the power to terminate described herein is required by Article 16, Section 18, of the California Constitution, and that constitutional provision supersedes any law, rule, regulation or statute which conflicts with the provisions of this Section.

E. In the event that City gives notice of termination, Consultant shall promptly provide to City any and all finished and unfinished reports, data, studies, photographs, charts or other work product prepared by Consultant pursuant to this Contract. City shall have full ownership, including, but not limited to, intellectual property ri ghts, and control of all such finished and unfinished reports, data, studies, photographs, charts or other work product.

F. In the event that City terminates the Contract, City shall pay Consultant the reasonable value of services rendered by Consultant p ursuant to this Contract; provided, however, that City shall not in any manner be liable for lost profits which might have been made by Consultant had Consultant completed the services required by this Contract. Consultant shall, not later than ten (10) c alendar days after termination of this Contract by City, furnish to City such financial information as in the judgment of the City’s representative is necessary to determine the reasonable value of the services rendered by Consultant.

G. In no event shall the termination or expiration of this Contract be construed as a waiver of any right to seek remedies in law, equity or otherwise for a Party’s failure to perform each obligation required by this Contract.

SECTION 4. MISCELLANEOUS TERMS AND CONDITIONS OF CONTRACT

A. City shall make its facilities accessible to Consultant as required for Consultant’s performance of its services under this Contract, and, upon request of Consultant, provide labor and safety equipment as required by Consultant for such access.

B. Pursuant to the City’s business license ordinance, Consultant shall obtain a City business license prior to commencing work.

C. Consultant represents and warrants to City that it has all licenses, permits, qualifications and approvals of any nature whatsoever that are legally required for Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Contract any licenses, permits and approvals that are legally required for Consultant to practice its profession.

D. Consultant shall, during the entire term of this Contract, be construed to be an independent contractor and nothing in this Contract is intended, nor shall it be construed, to create an employer/employee relationship, association, joint venture relationship, trust or partnership or to allow City to exercise discretion or control over the professional manner in which Consultant performs under this Contract. Any and all taxes imposed on Consultant’s income, imposed or assessed by reason of this Packet Pg. 68
Attachment: Consulting-and-Professional-Services-Agreement (4.2(d)--Award RFP Schedule 5501 for Architectural and Engineering Services)

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Consulting and Professional Services Agreement Page 4 Rev. 8/23
Contract or its performance, including but not limited to sales or use taxes, shall be paid by Consultant. Consultant shall be responsible for any taxes or penalties assessed by reason of any claims that Consultant is an employee of City. Consultant shall not be eligible for coverage under City’s workers’ compensation insurance plan, benefits under the Public Employee Retirement System or be eligible for any other City benefit.

E. No provision of this Contract is intended to, or shall be for the benefit of, or construed to create rights in, or grant remedies to, any person or entity not a party hereto.

F. No portion of the work or services to be performed under this Contract shall be assigned, transferred, conveyed or subcontracted without the prior written approval of City. Consultant may use the services of independent contractors and subcontractors to perform a portion of its obligations under this Contract with t he prior written approval of City. Independent contractors and subcontractors shall be provided with a copy of this Contract and Consultant shall have an affirmative duty to assure that said independent contractors and subcontractors comply with the same and agree to be bound by its terms. Consultant shall be the responsible party with respect to all actions of its independent contractors and subcontractors, and shall obtain such insurance and indemnity provisions from its contractors and subcontractors as City’s Risk Manager shall determine to be necessary.

G. Consultant, at such times and in such form as City may require, shall furnish City with such periodic reports as it may request pertaining to the work or services undertaken pursuant to this Contrac t, the costs or obligations incurred or to be incurred in connection therewith, and any other matters covered by this Contract.

H. Consultant shall maintain accounts and records, including personnel, property and financial records, adequate to identify an d account for all costs pertaining to this Contract and such other records as may be deemed necessary by City to assure proper accounting for all project funds. These records shall be made available for audit purposes to state and federal authorities, or any authorized representative of City.

Consultant shall retain such records for three (3) years after the expiration of this Contract, unless prior permission to destroy them is granted by City.

I. Consultant shall perform all services required pursuant to this Contract in the manner and according to the standards observed by a competent practitioner of Consultant’s profession. All products of whatsoever nature which Consultant delivers to City pursuant to this Contract shall be prepared in a professiona l manner and conform to the standards of quality normally observed by a person practicing the profession of Consultant and its agents, employees and subcontractors assigned to perform the services contemplated by this Contract.

J. All completed reports an d other data or documents, or computer media including diskettes, and other materials provided or prepared by Consultant in accordance with Packet Pg. 69
Attachment: Consulting-and-Professional-Services-Agreement (4.2(d)--Award RFP Schedule 5501 for Architectural and Engineering Services)

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Consulting and Professional Services Agreement Page 5 Rev. 8/23
this Contract are the property of City, and may be used by City. City shall have all intellectual property rights including, but not limited to, copyright and patent rights, in said documents, computer media, and other materials provided by Consultant. City shall release, defend, indemnify and hold harmless Consultant from all claims, costs, expenses, damage or liabil ity arising out of or resulting from City’s use or modification of any reports, data, documents, drawings, specifications or other work product prepared by Consultant, except for use by City on those portions of the City’s project for which such items were prepared.

K. Consultant, including its employees, agents, and subconsultants, shall not maintain or acquire any direct or indirect interest that conflicts with the performance of this Contract. Consultant shall comply with all requirements of the Political Reform Act (Government Code § 8100 et seq.) and other laws relating to conflicts of interest, including the following: 1) Consultant shall not make or participate in a decision made by City if it is reasonably foreseeable that the decision may have a material effect on Consultant’s economic interest, and 2) if required by the City Attorney, Consultant shall file financial disclosure forms with the City Clerk.

SECTION 5. INSURANCE

A. Unless modified in writing by City’s Risk Manager, Consultant shall maintain the following noted insurance during the duration of the Contract:

Coverage Required Not Required
Commercial General Liability X
Comprehensive Vehicle Liability X
Workers’ Compensation and Employers’ Liability X
Professional Liability (Errors and Omissions) X
(Place an “x” in the appropriate box)

B. Coverage shall be at least as broad as:

1. Insurance Services Office form number CG -0001, Commercial General Liability Insurance, in an amount not less than $1,000,000 per occurrence and $2,000,000 general aggregate for bodily injury, personal injury and property damage;

2. Insurance Services Office form number CA-0001 (Ed. 1/87), Comprehensive Automobile Liability Insurance, which provides for total limits of not less than $1,000,000 combined single limits per accident applicable to all owned, non-owned and hired vehicles;

Packet Pg. 70
Attachment: Consulting-and-Professional-Services-Agreement (4.2(d)--Award RFP Schedule 5501 for Architectural and Engineering Services)

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Consulting and Professional Services Agreement Page 6 Rev. 8/23

3. Statutory Workers’ Compensation required by the Labor Code of the State of California and Employers' Liability Insurance in an amount not less than $1,000,000 per occurrence. Both the Workers’ Compensation and Employers' Liability policies shall contain the insurer's waiver of subrogation in favor of City, its elected officials, officers, employees, agents and volunteers;

4. Professional Liability (Errors and Omissions) Insurance, appropriate to Consultant’s profession, against loss due to error or omission or malpractice in an amount not less than $1,000,000.

5. The City does not accept insurance certificates or endorsements with the wording “but only in the event of a named insured’s sole negligence” or any other verbiage limiting the insured’s insurance responsibility.

C. Any deductibles or self-insured retentions must be declared to and approved by City.

At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self -insured retentions as respects the City, its elected officials, of ficers, employees, agents and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claims administration and defense expenses.

D. The General Liability shall contain or be endorsed to contain the following provisions:

1. City, its elected officials, officers, employees, and agents are to be covered as additional insured as respects liability arising out of work or operations performed by or on behalf of Consultant; premises owned, leased or used by Consultant; or automobiles owned, leased, hired or borrowed by Consultant.

The coverage shall contain no special limitations on the scope of protection afforded to City, its elected officials, officers, employees, agents and volunteers.

2. The insurance coverage of Consultant shall be primary insurance as respects City, its elected officials, officers, employees, agents and volunteers. Any insurance or self-insurance maintained by City, its elected officials, officers, employees, agents and volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.

3. Coverage shall state that the insurance of Consultant shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

4. Each insurance policy required by this Contract shall be endorsed to state that coverage shall not be canceled except after thirty (30) calendar days' prior Packet Pg. 71
Attachment: Consulting-and-Professional-Services-Agreement (4.2(d)--Award RFP Schedule 5501 for Architectural and Engineering Services)

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Consulting and Professional Services Agreement Page 7 Rev. 8/23
written notice has been given to City. In addition, Consul tant agrees that it shall not reduce its coverage or limits on any such policy except after thirty (30) calendar days’ prior written notice has been given to City.

E. Insurance is to be placed with insurers with a current A.M.Best’s rating of no less than A-VII.

F. Consultant shall designate the City of Redding , 777 Cypress Avenue, Redding, CA 96001 as a Certificate Holder of the insurance. Consultant shall furnish City with certificates of insurance and original endorsements effecting the coverages required by this clause. Certificates and endorsements shall be submitted electronically via the PINS Advantage system. A link will be provided for the Consultant, or their insurance agent, to enter and upload documents directly to PINS Advantage. The certificates and endorsements for each insurance policy are to be si gned by a person authorized by the insurer to bind coverage on its behalf. All endorsements are to be received and approved in PINS Advantage by the City’s Risk Manager prior to the commencement of contracted services. City may withhold payments to Consultant if adequate certificates of insurance and endorsements required have not been submitted as described above or provided in a timely manner.

G. The requirements as to the types and limits of insurance coverage to be maintained by Consultant as required by Section 5 of this Contract, and any approval of said insurance by City, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by Consultant pursuant to this Contract, including, without limitation, provisions concerning indemnification.

H. If any policy of insurance required by this Section is a “claims made” policy, pursuant to Code of Civil Procedure § 342 and Government Code § 945.6, Consultant shall keep said insurance in effect for a period of eighteen (18) months after the termination of this Contract.

I. If any damage, including death, personal injury or property damage, occurs in connection with the performance of this Contract, Consultant shall immediately notify City’s Risk Manager by telephone at (530) 225-4068. No later than three (3) calendar days after the event, Consultant shall submit a written report to City’s Risk Manager containing the following information, as applicable: 1) name and address of injured or deceased person(s); 2) name and address of witnesses; 3) name and address of Consultant’s insurance company; and 4) a detailed description of the damage and whether any City property was involved.

SECTION 6. INDEMNIFICATION AND HOLD HARMLESS

A. Consistent with California Civil Code § 2782.8, when the services to be provided under this Contract are design professional services to be performed by a design professional, as that term is defined under Section 2782.8, Consultant shall, to the fullest extent permitted by law, indemnify protect, defend and hold harmless, City, Packet Pg. 72
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its elected officials, officers, employees, and agents, and each and every one of them, from and against all actions, damages, costs, liability, claims, losses, penalties and expenses (including, but not limited to, reasonable attorney’s fees of the City Attorney or legal counsel retained by City, expert fees, litigation costs, and investigation costs) of every type and description to which any or all of them may be subjected by reas on of, or resulting from, directly or indirectly, the negligence, recklessness, or willful misconduct of Consultant, its officers, employees or agents in the performance of professional services under this Contract, except when liability arises due to the sole negligence, active negligence or misconduct of the City.

B. Other than in the performance of professional services by a design professional, which is addressed solely by subdivision (A) of this Section, and to the fullest extent permitted by law, Con sultant shall indemnify protect, defend and hold harmless, City, its elected officials, officers, employees, and agents, and each and every one of them, from and against all actions, damages, costs, liability, claims, losses, penalties and expenses (inclu ding, but not limited to, reasonable attorney’s fees of the City Attorney or legal counsel retained by City, expert fees, litigation costs, and investigation costs) of every type and description to which any or all of them may be subjected by reason of the performance of the services required under this Contract by Consultant its officers, employees or agents in the performance of professional services under this Contract, except when liability arises due to the sole negligence, active negligence or misconduct of the City.

C. The Consultant’s obligation to defend, indemnify and hold harmless shall not be excused because of the Consultant’s inability to evaluate liability. The Consultant shall respond within thirty (30) calendar days to the tender of any c laim for defense and indemnity by the City, unless this time has been extended in writing by the City.

If the Consultant fails to accept or reject a tender of defense and indemnity in writing delivered to City within thirty (30) calendar days, in addition to any other remedy authorized by law, the City may withhold such funds the City reasonably considers necessary for its defense and indemnity until disposition has been made of the claim or until the Consultant accepts or rejects the tender of defense in writing delivered to the City, whichever occurs first. This subdivision shall not be construed to excuse the prompt and continued performance of the duties required of Consultant herein.

D. The obligation to indemnify, protect, defend, and hold harmless set forth in this Section applies to all claims and liability regardless of whether any insurance policies are applicable. The policy limits of said insurance policies do not act as a limitation upon the amount of indemnification to be provided by Consultant.

E. City shall have the right to approve or disapprove the legal counsel retained by Consultant pursuant to this Section to represent City’s interests. City shall be reimbursed for all costs and attorney's fees incurred by City in enforcing the obligations set forth in this Section.

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SECTION 7. CONTRACT INTERPRETATION, VENUE AND ATTORNEY FEES

A. This Contract shall be deemed to have been entered into in Redding, California. All questions regarding the validity, interpretation or performance of any of its terms or of any rights or obligations of the parties to this Contract shall be governed by California law. If any claim, at law or otherwise, is made by either party to this Contract, the prevailing party shall be entitled to its costs and reasonable attorneys' fees.

B. This document, including all exhibits, contains the entire agreement between the parties and supersedes whatever oral or written understanding each may have had prior to the execution of this Contract. This Contract shall not be altered, amended or modified except by a writing signed by City and Consultant. No verbal agreement or conversation with any official, officer, agent or employee of City, either before, during or after the execution of this Contract, shall affect or modify any of the terms or conditions contained in this Contract, nor shall any such verbal agreement or conversation entitle Consultant to any additional payment whatsoever under the terms of this Contract.

C. No covenant or condition to be performed by Consultant under this Contract can be waived except by the written consent of City. Forbearance or indulgence by City in any regard whatsoever shall not constitute a waiver of the covenant or condition in question. Until performance by Consultant of said covenant or condition is complete, City shall be entitled to invoke any remedy available to City under this Contract or by law or in equity despite said forbearance or indulgence.

D. If any portion of this Contract or the application thereof to any person or circumstance shall be invalid or unenforceable to any extent, the remainder of this Contract shall not be affected thereby and shall be enforced to the greatest extent permitted by law.

E. The headings in this Contract are inserted for convenience only and shall not constitute a part hereof. A waiver of any party of any provision or a breach of this Contract must be provided in writing, and shall not be construed as a waiver of any other provision or any succeeding breach of the same or any other provisions herein.

F. Each Party hereto declares and represents that in entering into this Contract, it has relied and is relying solely upon its own judgment, belief and knowledge of the nature, extent, effect and consequence relating thereto. Each Party further declares and represents that this Contract is made without reliance upon any statement or representation not contained herein of any other Party or any representative, agent or attorney of the other Party. The Parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms, and conditions of this Contract and that the decision of whether or not to seek the advice of counsel with respect to this Contract is a decision which is the sole responsibility of each of the Parties. Accordingly, no party shall be deemed to have been the drafter hereof, Packet Pg. 74
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and the principle of law set forth in Civil Code § 1654 that contracts are construed against the drafter shall not apply.

G. Each of the Parties hereto hereby irrevocably waives any and all right to trial by jury in any action, proceeding, claim or counterclaim, whether in contract or tort, at law or in equity, arising out of or in any way related to this Agreement or the transactions contemplated hereby. Each Party further waives any right to consolidate any action which a jury trial has been waived with any other action in which a jury trial cannot be or has not been waived.

H. In the event of a conflict between the term and conditions of the body of this Contract and those of any exhibit or attachment hereto, the terms and conditions set forth in the body of this Contract proper shall prevail. In the event of a conflict between the terms and conditions of any two or more exhibits or attachments hereto, those prepared by City shall prevail over those prepared by Consultant.

SECTION 8. SURVIVAL

The provisions set forth in Sections 3 through 7, inclusive, of this Contract shall survive termination of the Contract.

SECTION 9. COMPLIANCE WITH LAWS - NONDISCRIMINATION

A. Consultant shall comply with all applicable laws, ordinances and codes of federal, state and local governments.

B. In the performance of this Contract, Consultant shall not discriminate against any employee or applicant for employment because of race, co lor, ancestry, national origin, religious creed, sex, sexual orientation, disability, age, marital status, political affiliation, or membership or nonmembership in any organization. Consultant shall take affirmative action to ensure applicants are employed and that employees are treated during their employment without regard to their race, color, ancestry, national origin, religious creed, sex, sexual orientation, disability, age, marital status, political affiliation, or membership or nonmembership in any organization. Such actions shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training.

SECTION 10. REPRESENTATIVES

A. City’s representative for this Contract is Mark Christ , telephone number (530) 245- 1736, email [email protected]. All of Consultant’s questions pertaining to this Contract shall be referred to the above -named person, or to the representative's designee.

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B. Consultant’s representative for this Contract is Deven Carter, telephone number (530) 222-3300, email [email protected]. All of City’s questions pertaining to this Contract shall be referred to the above-named person.

C. The representatives set forth herein shall have authority to give all notices required herein.

SECTION 11. NOTICES

A. All notices, requests, demands and other communications hereunder shall be deemed given only if in writing signed by an authorized representative of the sender (may be other than the representatives referred to in Section 10) and delivered by facsimile, with a hard copy mailed first class, postage prepaid; or when sent by a courier or an express service guaranteeing overnight delivery to the receiving party, addressed to the respective parties as follows:

To City:

Mark Christ
Associate Project Coordinator - Housing
777 Cypress Avenue
Redding CA 96001
To Consultant:

Deven Carter, Associate Principal Architect
Nichols Melburg & Rossetto
300 Knollcrest Drive
Redding CA 96002

B. Either party may change its address for the purposes of this paragraph by giving written notice of such change to the other party in the manner provided in this Section.

C. Notice shall be deemed effective upon: 1) personal service; 2) two calendar days after mailing or transmission by facsimile, whichever is earlier.

SECTION 12. AUTHORITY TO CONTRACT

A. Each of the undersigned signatories hereby represents and warrants that they are authorized to execute this Contract on behalf of the respective parties to this Contract; that they have full right, power and lawful authority to undertake all obligations as provided in this Contract; and that the execution, performance and delivery of this Contract by said signatories has been fully authorized by all requisite actions on the part of the respective parties to this Contract.

B. When the Mayor is signatory to this Contract, the City Manager and/or the Department Director having direct responsibility for managing the services provided herein shall have authority to execute any amendment to this Contract which does not increase the amount of compensation allowabl e to Consultant or otherwise substantially change the scope of the services provided herein.

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SECTION 13. DATE OF CONTRACT

The date of this Contract shall be the date it is signed by City.

IN WITNESS WHEREOF, City and Consultant have executed this Contract on the days and year set forth below:

CITY OF REDDING,
A Municipal Corporation

Dated: ___________, 2024 __________________________________ By: Tenessa Audette, Mayor

ATTEST: APPROVED AS TO FORM:

CHRISTIAN M. CURTIS
City Attorney

__________________________________ ___________________________________ SHARLENE TIPTON, City Clerk By:

CONSULTANT
Nichols, Melburg & Rossetto

Dated: ___________, 2024 ___________________________________ By:

Tax ID No.: 68-0009012

DIR No.: PW-LR-10000364828

September 5
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Exhibit A

CITY OF REDDING

CONSULTING AND PROFESSIONAL SERVICES CONTRACT

Scope of Services for

ARCHITECTURAL AND ENGINEERING SERVICES

For the

DEVELOPMENT OF A MIXED-USE MULTIFAMILY RESIDENTIAL AND

COMMERCIAL BUILDING LOCATED AT 815 AND 825 PARKVIEW AVENUE AND

2520 LELAND AVENUE

General Requirements/Scope of Services
Consultant shall provide:
• Architectural services
• Structural engineering services
• Civil engineering services
• Mechanical engineering services
• Electrical engineering services
• Low voltage systems services (IT, AV, security and building automation) • Landscape architecture services
• Interior design (finishes, furnishings, furniture, equipment) • California Green Building Code Tier 2 compliance
• Architectural cost consulting/estimating services throughout design • Site survey services
• Geotechnical services
• All other design and engineering services as normally and reasonably required for a project of this size and scope.

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Task 1: Project Management Review and Scheduling
Provide all contract management and quality control services throughout the duration of the project including:
• Meetings, agendas, and minutes;
• Schedules and schedule updates;
• Prepare and submit monthly progress report with monthly progress payment. The monthly progress report shall include:
o An overview of work accomplished during the previous month; o A description of current key activities and an updated schedule for each task and subtask.
o A list of problem areas, if any, and proposed corrective actions; o A list of tasks for the following month;
o A Schedule Summary indicating whether the project is on schedule and any schedule concerns or critical path items (a Recovery Plan/Schedule for any activities that fall more than 2 weeks behind schedule) o Quality Assurance/Quality Control Program including formal Quality Plan; o Correspondence and file maintenance
o Prepare and conduct a presentation to the City Council and the public and prepare presentation materials at the request of the CITY. Three (3) presentations are anticipated for this project.

The Consultant’s Project Manager shall play an active role in the management and coordination of the project to include monthly meetings with City staff to discuss project status, problems, budgeting, and other areas that have an adverse effect on the work.

Task 2: Data Collection and Field Surveys
All relevant studies for compliance with the California Environmental Quality Act have been completed and an exemption and a mitigated negative declaration filed in 2021.

The Consultant shall conduct a geotechnical investigation of the subsurface conditions in the areas of roadway and associated facility improvements. The data from the investiga tion shall be used in the design of any underground structures, foundation design, and trails, parking, etc. A log of all test borings shall be made available to the City’s Project Manager.

The Consultant shall be responsible for identification and coordination with each utility including new or relocation of any utilities as needed to eliminate conflicts in the design of the project. The Packet Pg. 79
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utilities include but are not limited to: PG&E, REU, Redding Municipal Utilities (RMU), AT&T, and Charter.

The Consultant shall conduct all data collection, field surveys and other information necessary to establish horizontal and vertical control, utility locations, right- of-way limits, and property boundaries. This will include, but may not be limited to the following:

• Boundary, topographic and control surveys to establish elements required for plan preparation and construction
• Review existing utility maps and identify positive utility location information and identify points of connections and service upgrades.
• Building and structure location data for tie in control • Record/as-built drawings
• Environmental, geotechnical or any other pertinent document review • Obtain available existing data that will aid in design, including required amenities, general locations, and any other requirements.
• Perform site reconnaissance to gain an understanding of the existing site conditions, relationships to surrounding features, circulation, landscaping, and other relevant factors. • Meet with City staff for field review of existing site, existing infrastructure, and project components.
• In-situ soil sampling, pavement boring and laboratory tests. The tests shall include but not be limited to, determination of soil “R” value in new pavement areas and determination of existing pavement structural section in areas abutting new paving work. • Determination of ground stability
• Log of test borings
• Notification to City and Underground Service Alert (USA) of all sampling work. • Consultant shall be responsible for obtaining all City and County permits necessary for the geotechnical work. Consultant shall coordinate with the City Project Manager at least 48 hours prior to any work on the site.
• Provide City with ( 1) hard cop y and one (1) electronic PDF file of draft and final geotechnical report and any other reports deemed necessary to construct the project.

Geotechnical report shall include recommendations for foundations (as necessary) and new pavement structural section design for trails, parking and other features.

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The basis of bearings shall be the City of Redding monumentation and coordination with the State Plane Coordinate System NAD 83 and NAVD 88 datums.

Task 3: Conceptual and Schematic Design
• Participate in Project Kickoff Meeting with City Project Manager and City Staff Project Team to review and discuss project background, reference materials, pre- design investigations, conceptual design materials delivered to date, project goals and assumptions, and budget.
• Review grant application and program requirements to ensure compliance with any standards specifically referenced in the guidelines.
• Prepare conceptual design and conduct a meeting to present to City Project Manager and staff team for comment and approval.
• Prepare Basis of Design document. Basis of Design Document to include building and/or other systems descriptions, code analysis, and preliminary Title 24 energy performance data.
• Develop schematic design level drawings and outline specifications based on t he approved conceptual design, budget, City Standards and regulatory requirements and policy directives listed above.
• Make recommendations to City staff and operations for selection and approval of equipment and relevant systems.
• Prepare design update pres entation materials and participate in meetings with and present design to key stakeholders: City Housing Division, City Staff Project Team, core community stakeholders.
• Provide cost estimate with Schematic Design submittal.

Task 4: Design Development (30% Plans & Estimate)
• Incorporate comments received on schematic design phase from internal and external stakeholders.
• Develop 30% design plans for all project elements and potential options considering preliminary cost estimates.
• Circulate 30% P&E for comments and review and make revisions a required.

Task 5: Obtain All Necessary Permits
The consultant will support and provide all necessary services to obtain required permits. CEQA studies for the project are complete.
• It is anticipated that the permits r equired will be City of Redding construction building Packet Pg. 81
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permits for shade structures and restroom building.
• Any associated drainage or stormwater discharge permits. • Consultant will acquire grading permit for project construction.

Task 6: Plans, Specifications, and Engineering Estimates The Consultant shall prepare all contract documents (construction plans, specifications, and cost estimates) for the project in accordance with City of Redding standards. Design services shall include, but not be limited, to the following:

• The consultant shall perform surveys and determine location of existing City Right of Way (ROW). All ROW data shall be shown accurately on all plans and exhibits. • Prepare plans, to the City standards, which will include at a minimum Title Sheet, General Notes, and Right-of-Way, Existing Conditions and Demolition Plans, Civil/Architectural Layout Plans, Grading and Utilities Plans, Landscaping and Irrigation Plans, Electrical and Lighting Plan, and all necessary details to construct the project. • Identify and design the stormwater treatment (or low impact development) for the project. • Prepare specifications and bid documents, which will include at a minimum, detailed projects description, working days for construction, bid schedule, bid item descriptions, payment methods, special provisions, technical specifications, and any specification detail sheets or standard plans, necessary to construct the project. All designs shall comply with appropriate local and state design codes and guidelines. • An independent constructability review of the project shall be accomplished at the appropriate design stages.
• Conduct formal design review meetings with City staff and utility liaisons throughout all stages of the preliminary engineering and final design p rocess. Meetings shall at a minimum be conducted at the 30%, 60%, and 90% stages of the project. • Each submittal must be provided with comment resolution matrix and checked redlines. • Consultant shall respond to, and incorporate, if appropriate, any and all comments received from the City or any other regulatory or utility agency. • Submittal formats shall follow the City guidelines.

Task 7: Final Submittals
Upon acceptance and approval by the City, the consultant shall submit final construction bid documents for the project.

Deliverables:

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• Two (2) final contract bid document submittals (plans, specifications and estimate of the 100% Final Package completion points for City and outside agency review. The items below are required for each contract submittal:
o Submit two (2) full-size and two half-size (bond paper) final plan set master with the design engineer’s seal and signature on each plan sheet and title sheet of specifications.
 Final drawings shall be prepared on 24” x 36” or original signatures.

Submittals for review will be at the appropriate design stages with drawings reduced by 50% and specifications on 8 ½” x 11” reproducible paper. Ten (10) sets will be included at the review stages to allow the City and all other appropriate agencies consulted to provide a thorough review of the project documents.
o Complete bid packages shall be prepared incorporating all City standard general provisions, instructions and notice to bidders, technical specifications, special provisions, federal provisions, if r equired, and approved plans reduced by 50%.
o Submit an electronic copy of all plans in AutoCAD and Adobe Acrobat format.
o Submit specification document in Microsoft Word and pdf format. o Submit one set of quantity calculations and final engineering estimate in Microsoft Excel format.

Task 8: Assistance During Bidding and Construction
The consultant will provide assistance to the City during the bidding and construction phases of the project to ensure the contractor understands all technical aspects of the design and any design changes. This work will include the following:

• Conduct pre-bid meetings for prospective bidders to answer contractor and supplier technical questions;
• Coordinate through the City responses to contractor and supplier technical questions during bidding and prepare any addenda required;
• Provide any drawings, modifications, and clarifications during the bidding period; • Attend one (1) pre -construction conference to ensure contractor understanding of project plans;
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• Prepare design clarifications to convey design intent; • Prepare as -built drawings following construction from mark ups subm itted by the contractor and resident engineer. The original designers stamp and signature shall be maintained on the as-built drawings. An “as-built” or “record drawing” stamp shall be added to the drawings.

Task 9: Basis of Design Document and Maintenance Plan
Consultant shall develop and maintain a Basis of Design Document (BOD) throughout the project development phase. Primary design assumptions include but are not limited to the following:
• Project background, which is relevant to understanding the design, including those from the requirements, which had a major influence on the design such as energy, safety, sustainability, etc.
• References or citations affecting primary design decisions. • Schedule and budget limitations.
• Operational occupancy, building usage, diversity, etc. • Indoor environmental design conditions, such as temperature, humidity, ventilation, air changes per hour, and space pressurization.
• Building system primary design criteria, such as ambient conditions, space -by-space equipment loads, equipment redundancy, safety factors, diversities, stand- by power loads and capacities.
• The Consultant should save the final BOD document in the project close out folder with the As-Built documents, warranties, and operations and maintenance manuals for future reference.
• Specific codes/standards, regulations, guidelines or other references and the year of publication.
• Legal requirements such as building codes, fire and life safety regulations and specialized equipment or system codes.
• Owner mandated requirements either in standard design guidelines or specific to the particular project, such as Environmental Health and Safety guidelines. • Sustainable design goals.
• Energy considerations, such as facility source and load energy consumption and cost goals.
• Considerations for future expansion.

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Narrative description of each major building system:
• Limiting conditions of the project on system types and locations. • Why system types and locations were chosen, including any life cycle cost analyses. • Discussion of air distribution systems – included duct systems, plenum construction, air flow control strategies, fan system type, methodology for sizing duct systems, and fan static pressure sizing procedures.
• Heating and cooling system component design demands and e xcess capacity capabilities.
• Building automation system types, control schemes, and philosophy behind the sequences.
• The BOD should evolve into a technically complete tool through the design process, with updates during design development, construction, and at project completion. • The Basis of Design document should include a summary of design solutions for any exceptions or notables. These are the unique pieces of information that should be carried forward to potential future projects that may impact the built space or the way the space is operated or maintained, etc. Examples of notable design solutions are considerations for future expansion; both functional tie -ins for space or tie -in to utilities, as well as designed spare capacity by system (exhaust, emergency power, etc).

A maintenance plan shall be developed for the facility and all appurtenant features. The exterior shall not be included in the Maintenance Plan. The Maintenance Plan shall include:

• Documented expected lifespans of building materials, systems, hardware, and accessories. • Strategies/methods/timelines and other suggestions for maintenance or replacement. • Include costs estimates for future replacements based off designated replacement/service intervals and include inflation in their budgets.
• Appurtenant features should include, exterior lighting of parking lot, parking lot seal coating, and striping and other care.
• Operations and maintenance manual closeout binders (2 physical copies and 1 electronic copy) at the end of the project. For all building items, include warranty documents, manufacturer’s maintenance schedule, and cut sheets on actual products used.

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Exhibit B

CITY OF REDDING

CONSULTING AND PROFESSIONAL SERVICES CONTRACT

Proposal Fee for

ARCHITECTURAL AND ENGINEERING SERVICES

For the

DEVELOPMENT OF A MIXED-USE MULTIFAMILY RESIDENTIAL AND

COMMERCIAL BUILDING LOCATED AT 815 AND 825 PARKVIEW AVENUE AND

2520 LELAND AVENUE

The proposed Fee for Architectural and Engineering in the table below is a Fixed Fee per task.

FEE PROPOSAL

Pre-Design $ 11,000

Schematic Design $ 66,000

Design Development $ 94,000

Construction Documents / Permitting $ 126,000

Bidding $ 11,000

Construction Observation $ 63,000

TOTAL FIXED FEE
$ 371,000

Fee will be invoiced based on percentage of work completed for each task. Reimbursable expenses are included in the fee listed above for all travel and printing.

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CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Adopt Resolution approving and adopting the 53 rd Amendment to City Budget Resolution No. 2023-060 appropriating $28,940 to reclassify the existing Part -Time Administrative Assistant I position in Code Enforcement to a Full-Time Administrative Assistant I position.

Fiscal Impact

Staff recommends utilizing approximately $ 28,940 of revenue from the Commercial Cannabis Permit Review fees collected annually to fund the position as full-time.

Alternative Action

The City Council could choose not to accept the status change and provide staff with additional direction.

Background/Analysis

The part -time Administrative Assistant position serves as Secretary to the Administrative Hearings Board as well as provides administrative support to the Code Enforcement Division.

Duties include : preparing correspondences, notices, miscellaneous reports, including staff reports, and/or other documents ; maintaining calendars; making appointments; scheduling meetings; processes intake citation appeal requests ; answers and places telephone calls ; handles mail and other correspondences; and maintains the Department and/or Division’s filing system.

A full-time Administrative Assistant position will be able to tak e on additional responsibilities to assist Code Enforcement by taking on special projects, and assisting with the complaint intake workload as this continues to increase daily. This full -time position will ensure that Code Enforcement maintains a timely re sponse to complaints and correspondence with the public as well as assisting in the efficiency of day -to-day operations for the division. Having this position MEETING DATE: October 1, 2024
ITEM NO. 4.4(a)
FROM:

***APPROVED BY***

[email protected]

[email protected]
SUBJECT: 4.4(a)--Adopt budget resolution reclassifying the Part -Time Administrative Assistant position in the Code Enforcement Division to Full-Time Jeremy Pagan, Development
Services Director/Bldg
Official
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move from part-time to full-time, allowing for availability as the Administrative Hearings Board Secretary, will result in more efficient resolution of outstanding code cases as well as maintaining compliance with the Brown Act. This will also help reduce the City of Redding’s exposure to liability.

Environmental Review

This is not a project define d under the California Environmental Quality Act, and no further action is required.

Council Priority/City Manager Goals

• Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”

Attachments
^Resolution
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RESOLUTION NO. 2024-____

A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 53RDAMENDMENT TO CITY BUDGET RESOLUTION NO. 2023-060
APPROPRIATING $28,940 FOR FISCAL YEAR 2024 -25 TO RECLASSIFY EXISTING

VACANT PART -TIME CODE ENFORCEMENT ADMINISTRAT IVE ASSISTANT I

POSITION TO A FULL-TIME POSITION

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDDING

THAT Budget Resolution No. 2023-060 be and is hereby amended as follows:

FUND DIVISION DESCRIPTION INCREASE DECREASE
101

1131 Code Enforcement

$28,940

THAT account titles and numbers requiring adjustments by this Resolution are as follows:

USE SOURCE

OF FUNDS OF FUNDS
Increase (Decrease) Revenue
101-1111-3812802 Cannabis Commercial Permit Review 28,940$ Increase (Decrease) Expenditures
101-1131-4900111 Full Time Regular 35,540
101-1131-4900171 Worker's Comp 1,080
101-1131-4900173 Health Insurance 13,250
101-1131-4900175 Retirement Program 3,710
101-1131-4900177 Medicare 170$
101-1131-4900124 Part Time Permanent (23,910)
101-1131-4900174 PARS (900)
Total 28,940$ 28,940$
PERSONNEL FY 2024-25

Administrative Assistant I 1 FTE

THAT the purpose is to appropriate $28,940 for fiscal year 2024-25 to reclassify existing vacant part-time Code Enforcement Administrative Assistant I position to a full-time position.

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Attachment: ^Resolution (4.4(a)--Adopt budget reso reclassifying Part-Time Admin Asst in Code Enforcement to Full-Time) I HEREBY CERTIFY that the foregoing resolution was introduced at a regular meeting of the City Council of the Cit y of Redding on the 1st day of October, 2024, and was duly adopted at said meeting by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

TENESSA AUDETTE, Mayor

ATTEST: FORM APPROVAL:

SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney

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Attachment: ^Resolution (4.4(a)--Adopt budget reso reclassifying Part-Time Admin Asst in Code Enforcement to Full-Time)

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Approve and authorize the following:
(1) Ratify the application to the California State Library ’s California Library Literacy Services Program for $145,147;
(2) Accept grant in the amount of $6 2,461 to fund the Shasta Public Libraries’ literacy programs;
(3) Adopt Resolution approving and adopting the 55th Amendment to City Budget Resolution No. 2023-060 appropriating said funds; and
(4) Authorize the City Manager, or desi gnee, to execute the Award Agreement and all subsequent documentation relative to the grant.

Fiscal Impact

Shasta Public Libraries submitted a grant application to the California State Library’s California Library Literacy Services Program for $145,147. Awards are received over multiple stages for different program components, the first of which is attached for a total of $62,461. Staff will return to City Council (Council) for grant acceptance if additional funds are awarded. There is no impact to the General Fund.

Alternative Action

The Council could choose not to ratify the application or accept the grant award . This would limit adult and family literacy services at the Redding, Anderson, and Burney Libraries. Or, the Council could provide staff with alternate direction.

MEETING DATE: October 1, 2024
ITEM NO. 4.6(a)
FROM:

***APPROVED BY***

[email protected]

[email protected]
SUBJECT: 4.6(a)--Ratification of Grant Agreement and acceptance of grant from the California State Lib rary to support the Shasta Public Libraries' Library Literacy Services programs
Travis Menne, Director of
Community Services
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Report to Redding City Council September 25, 2024
Re: 4.6(a)--Ratify Grant Application and accept grant for Literacy Services Page 2

Background/Analysis

The California Library Literacy Services (CLLS) campaign was created in 1984 as the first state - wide, library-based, adult literacy service to help reduce the high level of illiteracy in California and connect more Californians with public libraries. Adult and family literacy programs through CLLS reach and support English -speaking adults with low literacy skills who have yet to succeed in the traditional classroom environment. These no -cost programs help adult s improve their basic reading, writing, math, and speaking skills, connect them to resources, and provide additional programming to support their families.

Shasta Public Libraries currently provides adult and family literacy services at the Redding, Anderson, and Burney Libraries where adults receive personalized one -on-one tutoring in reading, writing, math, and finances. The libraries also offer high school equivalency certificate preparation, assistance with attaining U.S. citizenship, computer litera cy and device technology workshops, and job skills development. Weekly family literacy events round out the program to create positive associations with learning as a family.

Should the Council accept the funds from the California State Library, the City of Redding will receive one Family Literacy Services award and be responsible for allocating award funds between Adult Literacy Services and Family Literacy Services. Per the agreement at least 51 percent of the block grant award must be allocated to Adul t Literacy Services. At least 26 percent of the block grant award must be allocated to Family Literacy Services. City staff will work with Shasta Public Librar ies to ensure programs are a ppropriately budgeted and programming requirements are achieved. The City Attorney’s office has reviewed and approved the proposed language of the agreement.

Environmental Review

This is not a project defined under the California Environmental Quality Act and no further action is required.

Council Priority/City Manager Goals

• Budget and Financial Management – “Achieve balanced and stable 10 -year Financial Plans for all funds.”
• Government of the 21 st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
• Economic Development – “Facilitate and become a catalyst for economic development in Redding to create jobs, retain current businesses and attract new ones, and encourage investment in the community.”

Attachments
^Resolution
2024-2025 Award Letter and Agreement
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RESOLUTION NO. 2024-____

A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 55th AMENDMENT TO CITY BUDGET RESOLUTION NO. 2023-060
APPROPRIATING $62,461 FOR THE CALIFORNIA STATE LIBRARY GRANT AWARD TO SUPPORT THE SHASTA PUBLIC LIBRARIES’ LIBRAR Y LITERACY SERVICES FOR 2024-2025

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDDING

THAT Budget Resolution No. 2023-060 be and is hereby amended as follows:

FUND DIVISION DESCRIPTION INCREASE DECREASE
181

5301

Redding Library

$62,460

THAT account titles and numbers requiring adjustments by this Resolution are as follows:

USE SOURCE

OF FUNDS OF FUNDS
Increase (Decrease) Revenue
181-5301-3622604-00000 Adult Literacy State Grant 62,460$ Increase Expenditures
181-5301-6500127-00000 Adult Literacy Program - State 62,460$ Total 62,460$ 62,460$
THAT the purpose is to appropriate $62,461 for the California State Library Grant award to support the Shasta Public Libraries’ library literacy services for 2024-2025.

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

TENESSA AUDETTE, Mayor

ATTEST: FORM APPROVAL:

SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney

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Attachment: ^Resolution (4.6(a)--Ratify Grant Application and accept grant for Literacy Services) Library Courts Building 916-323-9759
P.O. Box 942837 [email protected]
Sacramento, CA 94237-0001 www.library.ca.gov
August 22, 2024
Jared Tolman
Shasta Public Libraries
1100 Parkview Ave.

Redding, CA 96001-3239
Dear Mr. Tolman,
and the important work that you, your staff, and your volunteers do in your community.

The state budget continues to provide $7.32 million in California Library Literacy Services funding for Adult Literacy Services and Family Literacy Services.

Your total award amount for the 2024-2025 fiscal year beginning July 1, 2024, is:

Adult Literacy and Family Literacy Services: $62,461
Total Award: $62,461
CLLS programs with Family Literacy Services will receive one award total, referred to as a -2025 program period. Your library is responsible for allocating award funds between Adult Literacy Services and Family Literacy Services to respond to community needs and for adhering to the following requirements:

At least 51 percent of the block grant award must be allocated to Adult Literacy Services.

At least 26 percent of the block grant award must be allocated to Family Literacy Services.

Programs who requested a fixed award for Family Literacy Services may adjust their request by +/- 25 percent. Contact your state team for support.

The block grant model does not apply to English as a Second Language Services funds for the 2024-2025 and 2025-2026 program periods.

Your award will be claimed in two stages. The claim form included in this award packet will allow you to request the first 90% of your total award:

Total Initial Award Amount: $56,215
Information about claiming the rest of your award is included in the payment schedule at the end of your award packet.

You must encumber your funds by June 30, 2025. You must fully expend funds by September 30, 2024, in accordance with your approved budget on file with the State Library.

Docusign Envelope ID: 5AF21881-CA81-4AC6-BC45-23FB82CBE512 In Process
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Attachment: 2024-2025 Award Letter and Agreement (4.6(a)--Ratify Grant Application and accept grant for Literacy Services) Library Courts Building 916-323-9759P.O. Box 942837 [email protected], CA 94237-0001 www.library.ca.gov and for which a budget has been provided to and approved by the State Library.Review the California Library Literacy Services Allowable and Unallowable Expensesguidelines to ensure program expenditures are consistent with the California Library Literacy Services allowable expenses. If you have questions about expenses or expending award funds, contact Allyson Jeffredo at [email protected] strongly encourage your program staff to develop and maintain community partners to strengthen your program, attend regular regional library literacy network meetings, participate in your local Adult Education Consortium/a, and participate in library literacy training opportunities offered by the regional networks and the State Library to meet the California Library Literacy Services Mission, Values, and Program Essentials. Additional California Library Literacy Services resources can be found on the California Library Literacy Services website. The payment process begins when we receive your completed and signed claim form, certification form, and State Funded Grants Award Agreement and Certificate of Compliance included in this packet. All forms should be completed and signed through DocuSign to be processed for payment. Our library literacy staff are available to assist you throughout the year. Contact your Advisor Beverly Schwartzberg and your Grant Monitor Allyson Jeffredo at [email protected] any questions. Thank you for your willingness to do so much for those in your community. Best wishes for a successful year.Respectfully yours,Greg LucasCalifornia State LibrarianCc: Beverly Schwartzberg, [email protected] Jeffredo, [email protected] Library Fiscal Office, [email protected] Darling, [email protected] Tolman, [email protected]: Re: CLLS24-85: Claim form, certification form, and State Funded Grants Award Agreement and Certificate of Compliance Docusign Envelope ID: 5AF21881-CA81-4AC6-BC45-23FB82CBE512 9/4/2024
In Process
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Attachment: 2024-2025 Award Letter and Agreement (4.6(a)--Ratify Grant Application and accept grant for Literacy Services) Shasta Public Libraries

THE BASICS YOUR GRANT AWARDThe following provides basic information about your grant and managing your grant. Award #: CLLS24-85 Library: Shasta Public Libraries Total Award Amount: $62,461 APPROVED ALS BUDGET Salary, Wages, and Benefits $ 0 Consultant Fees $ 0 Travel $ 0 Supplies & Materials $ 0 Equipment ($5,000 or more per unit) $ 0 Services $35,128 Subtotal $35,128 Indirect $ 0 Grant Total $35,128 APPROVED FLS BUDGET Salary, Wages, and Benefits $ 0 Consultant Fees $ 0 Travel $ 0 Supplies & Materials $ 0 Equipment ($5,000 or more per unit) $ 0 Services $27,333 Subtotal $27,333 Indirect $ 0 Grant Total $27,333 Start Date: Upon execution End Date: June 30, 2025 It can take between eight to ten weeks following the receipt of an error free claim form before grant funds are delivered. If you have not received your payment after eight weeks, please contact your grant monitor. CONTACT We want your project to be successful. Please work with the program staff listed below to implement your project: Literacy Analyst: Allyson Jeffredo Phone Number: (916) 603-6709 Email Address: [email protected] Library Programs Consultant: Beverly Schwartzberg Phone Number: (916) 701-6880 Email Address: [email protected] Docusign Envelope ID: 5AF21881-CA81-4AC6-BC45-23FB82CBE512 In Process
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Attachment: 2024-2025 Award Letter and Agreement (4.6(a)--Ratify Grant Application and accept grant for Literacy Services) Shasta Public LibrariesCERTIFICATIONI hereby certify under penalty of perjury: that I am the duly authorizedrepresentative of the claimant herein; that the claim is in all respects true, correct and in accordance with law and the terms of the agreement; and that payment has not previously been received for theamount claimed herein.The claims the indicated allowance for the purposes of carrying out thefunctions stated in its California Library Literacy Services application andin Sections 18880-18883 of the California Education Code.1100 Parkview Ave., Redding, CA 96001-3239SIGNED DATESignature - Authorized representativeTyped/Printed Name and Title of Authorized Representative Email address of authorized representative Docusign Envelope ID: 5AF21881-CA81-4AC6-BC45-23FB82CBE512 [email protected]
Travis Menne
In Process
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Attachment: 2024-2025 Award Letter and Agreement (4.6(a)--Ratify Grant Application and accept grant for Literacy Services) Shasta Public Libraries

PROJECT INFORMATION: Invoice #: CLLS24-85 Project Title: California Library Literacy Services Grantee: Shasta Public LibrariesFunding Start Date: Upon execution Term Completion: June 30, 2025 Docusign Envelope ID: 5AF21881-CA81-4AC6-BC45-23FB82CBE512 In Process
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Attachment: 2024-2025 Award Letter and Agreement (4.6(a)--Ratify Grant Application and accept grant for Literacy Services) Shasta Public Libraries

Total Award: $62,461 PAYMENT SCHEDULE: Libraries receive 90% of their total award amount upon receipt of the award letter. Libraries receive the final 10% payment of their total award after successful completion of the California Library Literacy Services Mid-Year Report form. NOTE: Libraries have 15 months to spend their California Library Literacy Services award funds, from July 1, 2024, in which the funds are awarded until September 30 of the following year. Total award Initial Payment (90% of total award) $56,215 Final Payment (10% of total award) $6,246 Total: $62,461 REPORTING: Libraries are required to submit a mid-year financial and narrative report and a final report. Reminder emails will be sent out beginning six weeks before the required report is due. Manage Your Current Grant website. The reporting schedule is detailed below. Mid-Year Report Due January 31, 2025 Final Report Due September 30, 2025 NOTE: A budget modification form will be required for all budget changes regardless of amount. Modification forms may be submitted throughout the year but no later than May 31.

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Attachment: 2024-2025 Award Letter and Agreement (4.6(a)--Ratify Grant Application and accept grant for Literacy Services)

STATE-FUNDED GRANTSAWARD AGREEMENT AND CERTIFICATE OF COMPLIANCE Docusign Envelope ID: 5AF21881-CA81-4AC6-BC45-23FB82CBE512 In Process
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Attachment: 2024-2025 Award Letter and Agreement (4.6(a)--Ratify Grant Application and accept grant for Literacy Services) Shasta Public LibrariesCalifornia Library Literacy Services2023-2024 CLLS24-85Page 1 of 29TABLE OF CONTENTSPROJECT SUMMARY 2PROCEDURES and REQUIREMENTS 3A. Term of the Agreement 3B. Scope of Work 3C. Budget Detail 3D. Narrative and Financial Reports 4E. Claim Form and Payment 5EXHIBIT A: TERMS and CONDITIONS 7EXHIBIT B: CERTIFICATION of COMPLIANCE FORMSEXHIBIT C: CALIFORNIA LIBRARY LITERACY SERVICES GUIDELINES2226 Docusign Envelope ID: 5AF21881-CA81-4AC6-BC45-23FB82CBE512 In Process
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Attachment: 2024-2025 Award Letter and Agreement (4.6(a)--Ratify Grant Application and accept grant for Literacy Services) Shasta Public LibrariesCalifornia Library Literacy Services2023-2024 CLLS24-85Page 2 of 29PROJECT SUMMARYAWARD AGREEMENT BETWEEN THE STATE LIBRARY and Shasta Public Libraries for the California Library Literacy Services project. AWARD AGREEMENT NUMBER CLLS24-85Shasta Public Libraries-funded California Library Literacy Services project.administers state and federal funds in the form of awards.The Grantee was selected by the State Library to receive state grant funds in the amount of $62,461 through the process adopted by the State Library in administering such grants. The State Library and the Grantee, for the consideration and under the conditions hereinafter set forth in the Grant Agreement, agree as follows:

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Attachment: 2024-2025 Award Letter and Agreement (4.6(a)--Ratify Grant Application and accept grant for Literacy Services) Shasta Public LibrariesCalifornia Library Literacy Services2023-2024 CLLS24-85Page 3 of 29PROCEDURES and REQUIREMENTSA. Term of the Agreementexpenditure date is September 30, 2025. If completion of the project occurs prior to the end of the grant period, this will be the end date of the term of this agreement. Grant eligible program expenditures may begin no earlier than the start date. The project period ends on June 30, 2025, and all eligible program costs must be incurred by this date. B. Scope of Work1.application and submitted to the State Library in response to the California Library Literacy Services project. 2. The following activities and deliverables to be performed by the Grantee include, but are not limited to the following:Maintain and keep records of expenditures related to the grant that are consistent with Generally Acceptable Accounting Practices (GAAP).Make financial records available to the State Library upon request.Work with the State Library staff to assure that funds are disbursed in compliance with the purpose of the grant.Prepare and submit required narrative and financial reports.Procure equipment, and other supplies as needed for the project.Issue contracts for services, personnel, and consultants as needed for the project.If applicable, make payments for services, including for hours worked and travel reimbursements, to consultants and contractors.Oversee the implementation of project activities.C. Budget DetailThe State Library shall provide the Grantee funding for the expenses incurred in Docusign Envelope ID: 5AF21881-CA81-4AC6-BC45-23FB82CBE512 In Process
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Attachment: 2024-2025 Award Letter and Agreement (4.6(a)--Ratify Grant Application and accept grant for Literacy Services) Shasta Public LibrariesCalifornia Library Literacy Services 2023-2024 CLLS24-85 Page 4 of 29 Grantee shall request the distribution of grant funding consistent with its proposal and the budget worksheet that was included with the application. Under no circumstances shall payments exceed the total grant amount identified in this Agreement. D. Narrative and Financial Reports 1. The Grantee shall be responsible for submission of interim and final narrative and financial reports on the progress and activities of the project, to the California State Library, using the sample report documents provided by the California State Library. 2. All the reports must be current, include all required sections and documents, and must be approved by the Grant Monitor before any payment request can be processed. Failure to comply with the specified reporting requirements may be considered a breach of this Agreement and result in the termination of the Agreement or rejection of the payment request and/or forfeiture by the Grantee of claims for costs incurred that might otherwise have been eligible for grant funding. Any problems or delays must be reported immediately to the Grant Monitor. The financial reports shall reflect the expenditures made by the Grantee under the Agreement and may be incorporated into the same reporting structure as the narrative reports. 3. The reports shall be submitted by the following dates: Reporting Period Report Due Date July 1 - December 31 Mid-Year Report Due January 31, 2025 July 1 - June 30 Final Report Due September 30, 2025 4. Failure to submit timely reports with the appropriate documentation by the due date may result in rejection of the payment request and/or forfeiture by the Grantee of claims for costs incurred that might otherwise have been eligible for grant funding. 5. The Grantee agrees to maintain records and supporting documentation pertaining to the performance of this grant, subject to possible audit for a minimum of five (5) years after final payment date or grant term end date, whichever is later. Please refer to Exhibit A, Terms and Conditions for more information. 6. In addition to the foregoing, the Grantee shall submit to the State Library such periodic reports, updates, documents and any information as deem necessary by the State Library to monitor compliance and/or perform program Docusign Envelope ID: 5AF21881-CA81-4AC6-BC45-23FB82CBE512 In Process
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Attachment: 2024-2025 Award Letter and Agreement (4.6(a)--Ratify Grant Application and accept grant for Literacy Services) Shasta Public LibrariesCalifornia Library Literacy Services 2023-2024 CLLS24-85 Page 5 of 29 evaluation. Any requested data or information shall be submitted in electronic format on a form specified by the State Library. E. Claim Form and Payment 1. The California State Library shall provide the Grantee payment as outlined in the payment schedule only if all requirements for claiming the funds as outline in this document have been met, and only for those activities and costs specified in the approved award application. 2. The Grantee shall complete, sign, and submit Certification of Compliance form (Exhibit B) and the Financial Claim form (included in your award packet), to the California State Library within 14 days of receiving this award packet. These forms will be issued, signed, and submitted using the online signature and agreement platform, DocuSign, unless DocuSign is unallowable or inconsistent with practices and policies of the local jurisdiction. If the use of DocuSign is not acceptable to your organization, please contact your grant monitor regarding alternate options. 3. Any of the sums appearing under the categories in the approved budget may be adjusted with prior authorization from the California State Library Grant Monitor. This would be to increase the allotment with the understanding that there will be corresponding decreases in the other allotments so that the total amount paid by the California State Library to the Grantee under this Agreement shall not exceed the awarded amount, which shall be expended/encumbered during the grant period. 4. If the payment amount made by the California State Library exceeds the actual expenses incurred during the term of this Agreement, as reflected in the financial reports to be filed by the Grantee, the Grantee shall immediately refund the excess payment amount to the California State Library. 5. responsibility to pay all contractors and subcontractors for purchased goods and services. 6. The Final Payment of 10% (if applicable) will be withheld and retained by the California State Library until all conditions agreed upon in this Agreement, including submission and grant monitor approval of the interim and final narrative and financial reports, have been satisfied. 7. Prompt Payment Clause The California State Library will make payments to the Grantee in accordance with the Prompt Payment Clause under Government Code, section 927, et. seq. The Grantee may typically expect payment within 45 days from the date a grant payment request is properly submitted and approved by the Grant Monitor.

Docusign Envelope ID: 5AF21881-CA81-4AC6-BC45-23FB82CBE512 In Process
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Attachment: 2024-2025 Award Letter and Agreement (4.6(a)--Ratify Grant Application and accept grant for Literacy Services) Shasta Public LibrariesCalifornia Library Literacy Services 2023-2024 CLLS24-85 Page 6 of 29 8. Budget Contingency Clause a. It is mutually agreed that if the Budget Act of the current fiscal year or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall no longer be in full force and effect. In this event, the California State Library shall have no liability to pay any funds whatsoever to the Grantee or to furnish any other considerations under this Agreement and the Grantee shall not be obligated to perform any provisions of this Agreement. b. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this Program, the California State Library shall have the option to either cancel this Agreement with no liability occurring to itself or offer an Agreement amendment to the Grantee to reflect the reduced amount.

Docusign Envelope ID: 5AF21881-CA81-4AC6-BC45-23FB82CBE512 In Process
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Attachment: 2024-2025 Award Letter and Agreement (4.6(a)--Ratify Grant Application and accept grant for Literacy Services) Shasta Public LibrariesCalifornia Library Literacy Services2023-2024 CLLS24-85Page 7 of 29EXHIBIT A: TERMS and CONDITIONS1. Accessibility: The State is responsible for ensuring that public websites are accessible to both the general public and state employees, including persons with disabilities. Grantee shall assist the State in meeting its responsibility. Therefore, all project materials generated by state funded programs must meet theCalifornia Accessibility Standards.Additionally all project materials designed, developed, and maintained shall be in compliance with the California Government Code, sections 7405 and 11135, and the current Web Content Accessibility Guidelines, as published by the Web Accessibility Initiative of the World Wide Web Consortium at a minimum Level AA success criteria.However, if for some reason project material is not generated to be in compliance to meet these standards, please still submit it to the State Library. When submitting The California State Library reserves the right to post project materials to its website that are in compliance with these standards.2. Acknowledgment: The State of California and the California State Library shall be acknowledged in all promotional materials and publications related to the California Library Literacy Services project.a. Grant award recipients must ensure that the State of California receives full credit as the source of funds and that the California State Library, likewise, is acknowledged as the administrator.b. Publications and information releases about the project must credit the State of California. An appropriate statement for a publication or project press release is:[publication/project] was supported in whole or in part by funding provided by the State of California, administered by the Grantees must include the above statement in any publications, vehicle wraps, and promotional materials, including websites. If space is limited the State Library logo and the following shortened acknowledgement statement is acceptable:

Docusign Envelope ID: 5AF21881-CA81-4AC6-BC45-23FB82CBE512 In Process
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Attachment: 2024-2025 Award Letter and Agreement (4.6(a)--Ratify Grant Application and accept grant for Literacy Services) Shasta Public LibrariesCalifornia Library Literacy Services 2023-2024 CLLS24-85 Page 8 of 29 c. This credit line on products of a project, such as materials, is important to foster support from the public, and state funding sources. d. California State Library Logo: Use of the California State Library logo, which can be downloaded on the California State Library website, is required on any publication, vehicle wrap, or promotional material along with the above statement(s). e. Photo Documentation: Digital photos are a great way to document the happenings of your project. It is recommended that you use a photo release release form or contact your grant monitor for the State Libra 3. Agency: In the performance of this Agreement the Grantee and its agents and employees shall act in an independent capacity and not as officers, employees or agents of the California State Library. The Grantee is solely responsible for all activities supported by the grant. Nothing in this Agreement creates a partnership, agency, joint venture, employment, or any other type of relationship between the parties. The Grantee shall not represent itself as an agent of the California State Library for any purpose and has no authority to bind the State Library in any manner whatsoever. 4. Amendment: No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties, and approved as required. No oral understanding or agreement not incorporated into this Agreement is binding on any of the parties. This Agreement may be amended, modified or augmented by mutual consent of the parties, subject to the requirements and restrictions of this paragraph. 5. Applicable law: The laws of the State of California shall govern all proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties hereunder. The parties hereby waive any right to any other venue. The place where the Agreement is entered into and place where the obligation is incurred is Sacramento County, California. 6. Assignment, Successors, and Assigns: The Grantee may not assign this Agreement or delegate its performance to any third-party person or entity, either provisions of this Agreement shall be binding upon and inure to the benefit of the California State Library, the Grantee, and their respective successors and assigns. 7. Audit and Records Access: The Grantee agrees that the California State Library, the Department of General Services, the State Auditor, or their designated representatives shall have the right to review, audit, inspect and copy any records and supporting documentation pertaining to the performance of this Agreement. The Grantee agrees to maintain such records for possible audit for Docusign Envelope ID: 5AF21881-CA81-4AC6-BC45-23FB82CBE512 In Process
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Attachment: 2024-2025 Award Letter and Agreement (4.6(a)--Ratify Grant Application and accept grant for Literacy Services) Shasta Public LibrariesCalifornia Library Literacy Services 2023-2024 CLLS24-85 Page 9 of 29 a minimum of five (5) years after the final payment, or grant term end date, whichever is later, unless a longer period of records retention is stipulated, or until completion of any action and resolution of all issues which may arise as a result of any litigation, dispute, or audit, whichever is later. The Grantee agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, the Grantee agrees to include a similar right of the State to audit records and interview staff in any subcontract related to performance of this Agreement. Examples of audit documentation may include, but not limited to, competitive bids, grant amendments, if any, relating to the budget or work plan, copies of any agreements with contractors or subcontractors if utilized, expenditure ledger, payroll register entries, time sheets, personnel expenditure summary form, travel expense log, paid warrants, contracts and change orders, samples of items and materials developed with grant funds, invoices and/or cancelled checks. 8. Authorized Representative: Grantee and the California State Library mutually represent that their authorized representatives have the requisite legal authority 9. Communication: All communications from either party, including an interim check-in at any time during the grant term, shall be directed to the respective grant manager or representative of the California State Library or Grantee. For this purpose, the following contact information is provided below: Shasta Public Libraries Travis Menne 1100 Parkview Ave. Redding, CA 96001-3239 [email protected] [California State Library] Allyson Jeffredo [900 N Street [Sacramento, CA 95814] [email protected] 916-603-6709 Docusign Envelope ID: 5AF21881-CA81-4AC6-BC45-23FB82CBE512 In Process
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Attachment: 2024-2025 Award Letter and Agreement (4.6(a)--Ratify Grant Application and accept grant for Literacy Services) Shasta Public LibrariesCalifornia Library Literacy Services 2023-2024 CLLS24-85 Page 10 of 29 1. Confidentiality: Grantee will maintain as confidential any material it receives or produces that is marked Confidential or is inherently confidential or is protected by privilege. Grantee agrees to alert the State Library to this status in advance, and State Library agrees to maintain this status in conformity with the Public Records Act. 2. Contractor and Subcontractors: Nothing contained in this Grant Agreement or otherwise shall create any contractual relation between the State and any contractor or subcontractors, and no contract or subcontract shall relieve the Grantee of his or her responsibilities and obligations hereunder. The Grantee agrees to be as fully responsible to the State for the acts and omissions of its contractors, subcontractors, volunteers, student interns and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons contractors and subcontractors is an independent obligation from the the State shall have no obligation to pay or to enforce the payment of any monies to any contractor or subcontractor. 3. Copyright: Grantee owns and retains titles to any copyrights or copyrightable material from any original works that it creates within the scope of this Agreement in accordance with the federal Copyright Act. (17 U.S.C. 101, et seq.) Grantee is responsible for obtaining any necessary licenses, permissions, releases or authorizations to use text, images, or other materials owned, copyrighted, or trademarked by third parties and for extending such licenses, permissions, releases, or authorizations to the California State Library pursuant to this section. Also, the California State Library may upload, post or transmit copyrighted material produced or purchased with grant funds on a California State Library website for public access and viewing. 4. Discharge of Grant Obligations: The Grantee's obligations under this Agreement shall be deemed discharged only upon acceptance of the final report by California State Library. If the Grantee is a non-profit entity, the e final report prior to its submission to California State Library. 5. Dispute Resolution: In the event of a dispute, Grantee will discuss the problem informally with the Grant Monitor. If unresolved, the Grantee shall ten (10) days of discovery of the problem. Within ten (10) days of receipt, the Grant Monitor shall meet with the Grantee for purposes of resolving the dispute. Any dispute arising under the terms of this Agreement which is not disposed of within a reasonable period of time, the Grantee may bring it to the attention of the State Librarian or the designated representative. The decision of the State Librarian or designated representative shall be final.

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Attachment: 2024-2025 Award Letter and Agreement (4.6(a)--Ratify Grant Application and accept grant for Literacy Services) Shasta Public LibrariesCalifornia Library Literacy Services 2023-2024 CLLS24-85 Page 11 of 29 Unless otherwise instructed by the Grant Monitor, the Grantee shall continue with its responsibilities under this Agreement during any dispute. 6. Drug-free Workplace: The Grantee certifies under penalty of perjury under the laws of California, that the Grantee will comply with the requirements of the Drug-Free Workplace Act of 1990 (Gov. Code, § 8350 et. seq.) and will provide a drug-free workplace by taking the following actions: a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations. b. Establish a Drug-Free Awareness Program to inform employees about all of the following: 1) The dangers of drug abuse in the workplace. 2) -free workplace; 3) Any available counseling, rehabilitation and employee assistance programs. 4) Penalties that may be imposed upon employees for drug abuse violations. c. Require that every employee who works on the Agreement will: 1) -free workplace policy statement. 2) condition of employment on the Agreement. Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and grantee may be ineligible for award of any future state agreements if the California State Library determines that the grantee has made a false certification or violated the certification by failing to carry out the requirements as noted above. 7. Effectiveness of Agreement: This Agreement is of no force or effect until signed by both parties. 8. Entire Agreement: This Agreement supersedes all prior agreements, oral or written, made with respect to the subject hereof and, together with all attachments hereto, contains the entire agreement of the parties. 9. Exclusive Agreement: This is the entire Agreement between the California State Library and Grantee. 10. Executive Order N-6-22-Russia Sanctions: The Grantee shall comply with Executive Order N-6-22 (the EO) regarding Economic Sanctions against Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate grant agreements with, and to refrain from entering any new grant agreements with, individuals or entities that are Docusign Envelope ID: 5AF21881-CA81-4AC6-BC45-23FB82CBE512 In ProcessPacket Pg. 111
Attachment: 2024-2025 Award Letter and Agreement (4.6(a)--Ratify Grant Application and accept grant for Literacy Services) Shasta Public LibrariesCalifornia Library Literacy Services 2023-2024 CLLS24-85 Page 12 of 29 determined to be a target of Economic Sanctions. Accordingly, should the State determine Grantee is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Grantee advance written notice of such termination, allowing Grantee at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State. 11. Extension: The State Librarian or designee may extend the final deadline for must be made in writing and received by the California State Library at least 30 days prior to the final deadline. 12. Failure to Perform: The grant being utilized by the Grantee is to benefit the California Library Literacy Services project. If the Grant Monitor determines the Grantee has not complied with this Agreement, the Grantee may forfeit the right to reimbursement of any grant funds not already paid by the California State Library, including, but not limited to, the ten percent (10%) withhold. 13. Federal and State Taxes: The State Library shall not: a. Withhold Federal Insurance Contributions Act (FICA) payments from behalf; or b. Make Federal or State unemployment insurance contributions on c. Grantee shall pay all taxes required on payments made under this Agreement including applicable income taxes and FICA. 14. Force Majeure: Neither the California State Library nor the Grantee, its contractors, vendors, or subcontractors, if any, shall be responsible hereunder for any delay, default, or nonperformance of this Agreement, to the extent that such delay, default, or nonperformance is caused by an act of God, weather, accident, labor strike, fire, explosion, riot, war, rebellion, sabotage, flood, or other contingencies unforeseen by the California State Library or the Grantee, its contractors, vendors, or subcontractors, and beyond the reasonable control of such party. 15. Forfeit of Grant Funds and Repayment of Funds Improperly Expended: If grant funds are not expended, or have not been expended, in accordance with this Agreement, the State Librarian or designee, at his or her sole discretion, may take appropriate action under this Agreement, at law or in equity, including requiring the Grantee to forfeit the unexpended portion of the grant funds, including, but not limited to, the ten percent (10%) withhold, and/or to repay to the California State Library any funds improperly expended.

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Attachment: 2024-2025 Award Letter and Agreement (4.6(a)--Ratify Grant Application and accept grant for Literacy Services) Shasta Public LibrariesCalifornia Library Literacy Services 2023-2024 CLLS24-85 Page 13 of 29 16. Fringe Benefit Ineligibility: Grantee agrees that neither the Grantee nor its employees and contract personnel are eligible to participate in any employee pension, health benefit, vacation pay, sick pay or other fringe benefit plan of the State of California or the State Library. 17. Generally Accepted Accounting Principles: The Grantee is required to use Generally Accepted Accounting Principles in documenting all grant expenditures. 18. Grant Monitor: progress and reviewing and approving Grant Payment Requests and other documents delivered to the California State Library pursuant to this Agreement. The Grant Monitor may monitor Grantee performance to ensure Grantee expends grant funds appropriately and, in a manner, consistent with the terms and conditions contained herein. The Grant Monitor does not have the authority to approve any deviation from or revision to the Terms and Conditions (Exhibit A) or the Procedures and Requirements unless such authority is expressly stated in the Procedures and Requirements. 19. Grantee: the government or legal entity to which a grant is awarded, and which is accountable to the California State Library for the use of the funds provided. a. The grantee will make reports to the State Librarian in such form and containing such information as may be required to ensure the proper agreement. The grantee will keep such records and afford such access as the California State Library may find necessary to assure the correctness and verification of such reports. 20. Grantee Accountability: The Grantee is ultimately responsible and accountable for the manner in which the grant funds are utilized and accounted for and the way the grant is administered, even if the Grantee has contracted with another organization, public or private, to administer or operate its grant program. In the event an audit should determine that grant funds are owed to the California State Library, the Grantee is responsible for repayment of the funds to the California State Library. 21. Grantee Funds: It is mutually agreed that the Grantee is responsible for furnishing funds beyond the grant award that may be necessary to complete the project. 22. Independent Action: Grantee reserves the right to fulfill its obligations under this Agreement in an independent manner, at any location and at any time within the agreed-personnel shall perform all services required by this Agreement, but their time need not be devoted solely to fulfilling obligations under this Agreement. Grantee shall furnish all equipment and materials used to meet its obligations and complete the Project. The State Library shall not provide Docusign Envelope ID: 5AF21881-CA81-4AC6-BC45-23FB82CBE512 In ProcessPacket Pg. 113
Attachment: 2024-2025 Award Letter and Agreement (4.6(a)--Ratify Grant Application and accept grant for Literacy Services) Shasta Public LibrariesCalifornia Library Literacy Services 2023-2024 CLLS24-85 Page 14 of 29 any personnel or other resources beyond the grant award and is not required to provide training in connection with this Agreement. 23. Indemnification: Grantee agrees to indemnify, defend and save harmless the State of California, the California State Library and its officers, employees, and agents, from any and all claims, losses, and liabilities accruing or resulting to any and all contractors, subcontractors, suppliers, laborers and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by Grantee in the performance of this Agreement. 24. License to Use: The California State Library reserves a fully paid-up, royalty-free, nonexclusive, sub-licensable and irrevocable license to reproduce, publish, prepare derivative works, distribute or otherwise use, and to authorize third parties to use, any material received or maintained by Grantee in connection with this Agreement. This includes intellectual property, with or without third-party rights. All such usages will be for public library and State governmental purposes: a. The copyright in any work developed under this grant, sub-grant, or contract under this grant or sub-grant; and b. Any rights of copyright to which a Grantee, sub-grantee, or a contractor purchases ownership with grant support. 25. Limitation of Expenditure: Expenditure for all projects must conform to the regulations. The total amount paid by the California State Library to the Grantee under this agreement shall not exceed $62,461 and shall be expended/encumbered in the designated award period. During the award period, the grantee may find that the awarded budget may need to be modified. Budget changes, requests for additional funds, or requests for reductions in award funding must be discussed with the assigned State Library Grant Monitor and a Grant Award Modification may be required to be submitted according to the instructions. Approval is by the State Librarian or their designee. Adjustments should be reported on the next financial report. Any adjustments in approved budgets must be documented and documentation retained in project accounts. 26. Lobbying: Grantee confirms that the grant funds will not be used for the purposes of lobbying or otherwise attempting to influence legislation, as those purposes are defined by the U.S. Internal Revenue Code of 1986. 27. Non-Discrimination Clause: During this grant period, the Grantee and the Docusign Envelope ID: 5AF21881-CA81-4AC6-BC45-23FB82CBE512 In Process
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Attachment: 2024-2025 Award Letter and Agreement (4.6(a)--Ratify Grant Application and accept grant for Literacy Services) Shasta Public LibrariesCalifornia Library Literacy Services 2023-2024 CLLS24-85 Page 15 of 29 harass, or allow harassment against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, age, sexual orientation, or military and veteran status. Grantee shall insure that the evaluation and treatment of contractors, employees and applicants for employment are free from such discrimination and harassment. Additionally, Grantee, contractors, and subcontractors, if applicable, shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code §§ 11135-11139.5), and the regulations or standards adopted by the California State Library to implement such article. Grantee shall permit access by representatives of the Department of Civil Rights and the California State Library upon reasonable notice at any time to such of its books, records, accounts, and all other sources of information and its facilities as said Department or the California State Library shall require ascertaining compliance with this clause. Grantee, and its contractors, and subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 2, §11105.) Grantee shall include the non-discrimination and compliance provisions of this clause in all contracts and subcontracts to perform work under the Agreement. 28. Notices: All notices and other communications in connection with this Agreement shall be in writing, and shall be considered delivered as follows: a. Electronic Mail (E-mail): When sent by e-mail to the last e-mail address of the recipient known to the party giving notice. Notice is effective upon transmission. b. DocuSign (e-signature platform): When sent via DocuSign a notification will be sent to the last e-mail address of the recipient known to the party giving notice. Notice is effective upon transmission. c. Grants Management System: When sent via / uploaded to the will be sent to the last e-mail address of the recipient known to the party giving notice. Notice is effective upon transmission. d. Personally: address as stated in this Agreement.

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Attachment: 2024-2025 Award Letter and Agreement (4.6(a)--Ratify Grant Application and accept grant for Literacy Services) Shasta Public LibrariesCalifornia Library Literacy Services 2023-2024 CLLS24-85 Page 16 of 29 e. U.S. Mail: Five days after being deposited in the U.S. Mail, postage Agreement. 29. Order of Precedence: The performance of this Agreement shall be conducted in accordance with the Terms and Conditions, Procedures and Requirements, Certificate of Compliance, Project Summary, Activities Timeline, and Budget, of this Agreement, or other combination of exhibits specified on the Grant Agreement Coversheet attached hereto -herein by this reference. In the event of conflict or inconsistency between the articles, exhibits, attachments, specifications or provisions that constitute this Agreement, the following order of precedence shall apply: a. Grant Agreement Coversheet and any Amendments thereto b. Terms and Conditions c. Procedures and Requirements d. Certificate of Compliance e. Project Summary f. g. All other attachments hereto, including any that are incorporated by reference. 30. Payment: a. The approved Budget, if applicable, is attached hereto and incorporated herein by this reference and states the maximum amount of allowable costs for each of the tasks identified in the Project Summary and Activity Timeline included in the project application. California State Library shall provide funding to the Application at only those costs specified in the Budget and incurred in the term of the Agreement. b. The Grantee shall carry out the work described in the Work Plan or in or modifications to the Work Plan, approved project as described in performing the changed work or incurring the changed cost. If the Grantee fails to obtain such prior written approval, the State Librarian or designee, at his or her sole discretion, may refuse to provide funds to pay for such work or costs. c. The Grantee shall request funds in accordance with the funding schedule included in this agreement.

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Attachment: 2024-2025 Award Letter and Agreement (4.6(a)--Ratify Grant Application and accept grant for Literacy Services) Shasta Public LibrariesCalifornia Library Literacy Services 2023-2024 CLLS24-85 Page 17 of 29 d. Ten percent (10%) will be withheld from the Payment Request (if applicable) and paid at the end of the grant term, when all reports and conditions stipulated in this Agreement have been satisfactorily completed. Failure by the grantee to satisfactorily complete all reports and conditions stipulated in this Agreement may result in forfeiture of any such funds withheld. e. to the amounts authorized in the California State Administrative Manual (see Exhibit C or contact the Grant Monitor for more information). f. Payment will be made only to the Grantee. g. Reimbursable expenses shall not be incurred unless and until the grantee receives a Notice to Proceed as described in the Procedures and Requirements. 31. Personal Jurisdiction: The Grantee consents to personal jurisdiction in the State of California for all proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties. Native American Tribal grantees expressly waive tribal sovereign immunity as a defense to any and all proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties. 32. Personnel Costs: Any personnel expenditures to be paid for with grant funds must be computed based on actual time spent on grant-related activities and on the actual salary or equivalent hourly wage the employee is paid for their regular job duties, including a proportionate share of any benefits to which the employee is entitled. 33. Pledge: This Agreement shall not be interpreted to create any pledge or any commitment by the State Library to make any other or further grants or contributions to Grantee, or any other person or entity in connection with the Project. It is mutually agreed that Grantee is responsible for furnishing funds beyond the grant award that may be necessary to complete outcomes or deliverables. 34. Privacy Protection: Both parties agree to protect the confidentiality of any non-public, personal information that may be contained in materials received or produced in connection with this Agreement, as required by Civil Code, section 1798, et. seq. 35. Prohibited Use: The expenditure under this program shall not be used to supplant Grantee efforts in other grant programs provided by the California State Library.

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Attachment: 2024-2025 Award Letter and Agreement (4.6(a)--Ratify Grant Application and accept grant for Literacy Services) Shasta Public LibrariesCalifornia Library Literacy Services 2023-2024 CLLS24-85 Page 18 of 29 36. Public Records Act: Material maintained or used by the California State Government Code, sections 6250, et. seq. This includes the Interim and Final reports, and any other written communications between the parties. Grantee agrees to ensure that all content contained in its written reports are appropriate for publication. Said material, along with all other reports, documentation and data collected during the term of the Agreement, will be subject to disclosure unless it qualifies for exemption under the PRA in whole or in part. Grantee agrees to alert the State Library as to a basis for exemption, if any exists. 37. Publicity Obligations: Grantee will notify the State Library of any promotional materials or publications resulting from the grant no later than five (5) days in advance of distribution, whether they are print, film, electronic, or in any other format or medium. Copies of all promotional materials will be provided to the State Library. Grantee will acknowledge Library may include information about this grant and its outcomes in its own annual reports, with specific reference to Grantee, and may distribute such information to third parties. 38. Records: Communications, grant related documents, data, original receipts, and invoices must be maintained by Grantee and shall be made available to the State Library upon request. Grantee agrees to maintain adequate grant program records and adequate financial records consistent with generally accepted accounting practices, and to retain all records for at least five (5) years after the end-of-term. The State Library ensure compliance with this Agreement, with reasonable advance notice. 39. Reduction of Waste: In the performance of this Agreement, Grantee shall take all reasonable steps to ensure that materials purchased or utilized in the course of the project are not wasted. Steps should include, but not be limited to: the use of used, reusable, or recyclable products; discretion in the amount of materials used; alternatives to disposal of materials consumed; and the practice of other waste reduction measures where feasible and appropriate. 40. Reimbursement Limitations: Under no circumstances shall the Grantee seek reimbursement pursuant to this Agreement for a cost or activity that has been or will be paid for through another funding source. The Grantee shall not seek reimbursement for any costs used to meet cost sharing or matching requirements of any other California State Library funded program.

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Attachment: 2024-2025 Award Letter and Agreement (4.6(a)--Ratify Grant Application and accept grant for Literacy Services) Shasta Public LibrariesCalifornia Library Literacy Services 2023-2024 CLLS24-85 Page 19 of 29 41. Reports and Claims: It is the responsibility of the grantee make the required reports and claims to the California State Library. a. The grantee shall be responsible for submitting to the State Library Narrative Reports detailing progress and activities. The reports are due on the dates specified in the reporting schedule detailed in the Procedures and Requirements section. b. The grantee shall be responsible for submitting to the State Library Financial Reports reflecting grantee expenditure activity. The reports are due on the dates specified in the reporting schedule detailed in the Procedures and Requirements section. c. To obtain payment hereunder the grantee shall submit authorized claims provided by the State Library for that purpose, on each of the following mentioned dates for payment, and the California State Library agrees to reimburse the Library as soon thereafter as State fiscal procedures will permit. d. The final 10% of the grant award (if applicable) is payable only upon approval of all final reports and receipt of claim form. Failure to administrative duty under the award. e. Payment will be provided to cover the expenditures incurred by the grantee for the project in the following manner: o $56,215 upon execution of the agreement and submission of claim by the grantee organization. o A second payment will be made after the submission and approval of the first reports and receipt of claim form in the amount of $6,246. 42. Self- All expenditures for which reimbursement pursuant to this Agreement is sought shall be the result of -length transactions and not the result of, or motivated by, self-dealing on the part of the Grantee or any employee or agent of the Grantee. For pur-both parties are on equal footing and fair market forces are at play, such as business and -where an individual or entity is obligated to act as a trustee or fiduciary, as when handling public funds, and chooses to act in a manner that will benefit the individual or entity, directly or indirectly, to the detriment of, and in conflict with, the public purpose for which all grant monies are to be expended. 43. Severability: If any part of this Agreement is found to be unlawful or unenforceable, such provisions will be voided and severed from this Agreement, but the remainder of the provisions in the Agreement will remain in full force and effect.

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Attachment: 2024-2025 Award Letter and Agreement (4.6(a)--Ratify Grant Application and accept grant for Literacy Services) Shasta Public LibrariesCalifornia Library Literacy Services 2023-2024 CLLS24-85 Page 20 of 29 44. Site Visits: The Grantee shall allow the California State Library to access and conduct site visits, with reasonable notice, at which grant funds are expended and related work being performed at any time during the performance of the work and for up to ninety (90) days after completion of the work, or until all issues related to the grant project have been resolved. A site visit may include, but not be limited to, monitoring the use of grant funds, provide technical assistance when needed, and to visit the State funded project. 45. Termination: The Agreement shall be subject to termination by the State Librarian or designee upon notice to the Grantee at least thirty (30) days prior to the effective date of termination. In the event this agreement is terminated, the Grantee shall deliver to the State Librarian copies of all reports, accounting, data, and materials prepared up to the date of termination. The State Librarian shall determine and pay the Grantee for necessary and appropriate expenditures and obligations up to the date of termination which have not been covered by prior installments previously paid to the Grantee. Upon such termination, the unused portion of the grant award must be returned to the California State Library within 45 days. If funding has been advanced to the Grantee, any unobligated balances, as determined by the State Librarian, shall be returned to the State Library within 45 days of the notice of termination. 46. Timeline: Time is of the essence to this Agreement. It is mutually agreed between the parties that the grant application and the timeline included therein are part of the Agreement. 47. Unused Funds: At the end-of-term Grantee agrees to return any unexpended or unaccounted for funds to the State Library, or to submit a written request for an extension of the grant period. Funds will be considered unexpended or unaccounted if they were: (1) not used for their intended purpose, or (2) used inconsistent with the terms of this Agreement. Funds will also be considered unaccounted for, and must be returned, if the proposal outcomes or deliverables are materially incomplete by the end-of-term or earlier termination, as determined by the State Library in its sole discretion. 48. Waiver of Rights: California State Library shall not be deemed to have waived any rights under this Agreement unless such waiver is given in writing and signed by California State Library. No delay or omission on the part of California State Library in exercising any rights shall operate as a waiver of such right or any other right. A waiver by California State Library of a provision of this Agreement shall not prejudice or constitute a waiver of t compliance with Docusign Envelope ID: 5AF21881-CA81-4AC6-BC45-23FB82CBE512 In ProcessPacket Pg. 120
Attachment: 2024-2025 Award Letter and Agreement (4.6(a)--Ratify Grant Application and accept grant for Literacy Services) Shasta Public LibrariesCalifornia Library Literacy Services 2023-2024 CLLS24-85 Page 21 of 29 that provision or any other provision of this Agreement. No prior waiver by California State Library, nor any course of dealing between California State Library and Grantee, shall constitute a waiver of any of California State transactions. Whenever the consent of California State Library is required under this Agreement, the granting of such consent by California State Library in any instance shall not constitute continuing consent to subsequent instances where such consent is required and in all cases such consent may be granted or withheld in the sole discretion of California State Library. 49. Work Products: Grantee shall provide California State Library with copies of all final products identified in the Work Plan and Application. Grantee shall also provide the State Library with copies of all public education and advertising material produced pursuant to this Agreement. 50. personnel. If Grantee hires employees to perform services required by this urance for them. The Grantee is aware of Labor Code Section 3700, which requires to undertake self-insurance in accordance with the Labor Code, and the Grantee agrees to comply with such provisions before commencing the performance of the work of this Agreement.

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Attachment: 2024-2025 Award Letter and Agreement (4.6(a)--Ratify Grant Application and accept grant for Literacy Services) Shasta Public LibrariesCalifornia Library Literacy Services2023-2024 CLLS24-85Page 22 of 29EXHIBIT B: CERTIFICATION of COMPLIANCE FORM1. AUTHORIZED REPRESENTATIVE:I certify that the authorized representative named below is the legally designated representative of the Grantee for this Grant Agreement and project and is authorized to receive and expend funds in order to administer this grant program.2.I certify that all information provided to the California State Library for review in association with this award is correct and complete to the best of my knowledge, and as the authorized representative of the Grantee, I commit to the conditions of this award, and I have the legal authority to do so.3.I certify that any or all other participants or contractors in the grant program have agreed to the terms of the application/grant award and have entered into an agreement(s) concerning the final disposition of equipment, facilities, and materials purchased for this program from the funds awarded for the activities and services described in the attached, as approved and/or as amended in the application by the California State Librarian.4.The authorized representative, on behalf of the Grantee, certifies that the Grantee will comply with all applicable requirements of State and Federal laws, regulations, and policies governing this program, to include the requirements listed below in this Certification of Compliance Form.5.The authorized representative, on behalf of the Grantee, hereby certifies to the California State Library, for an award of funds in the amount $62,461. This award will provide library services as set forth in the Project Application as approved and/or as amended by the California State Librarian.6. STATEMENT OF COMPLIANCE: Grantee has, unless exempted, complied with the non-discrimination program requirements. (Gov. Code §12990 (a-f) and CCR, Title 2, Section 11102). 7. DRUG-FREE WORKPLACE REQUIREMENTS: Grantee will comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions: a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations. b. Establish a Drug-Free Awareness Program to inform employees about:1) the dangers of drug abuse in the workplace; Docusign Envelope ID: 5AF21881-CA81-4AC6-BC45-23FB82CBE512 In Process
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Attachment: 2024-2025 Award Letter and Agreement (4.6(a)--Ratify Grant Application and accept grant for Literacy Services) Shasta Public LibrariesCalifornia Library Literacy Services 2023-2024 CLLS24-85 Page 23 of 29 2) the person's or organization's policy of maintaining a drug-free workplace; 3) any available counseling, rehabilitation and employee assistance programs; and, 4) penalties that may be imposed upon employees for drug abuse violations. c. Every employee who works on the proposed Agreement will: 1) receive a copy of the company's drug-free workplace policy statement; and, 2) agree to abide by the terms of the company's statement as a condition of employment on the Agreement. Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and Grantee may be ineligible for award of any future State agreements if the department determines that any of the following has occurred: the Grantee has made false certification or violated the certification by failing to carry out the requirements as noted above. (Gov. Code § 8350 et. seq.) 8. CONFLICT OF INTEREST: Grantee needs to be aware of the following provisions regarding current or former state employees. If Grantee has any questions on the status of any person rendering services or involved with the Agreement, the California State Library must be contacted immediately for clarification. Current State Employees (Pub. Contract Code § 10410): a. No officer or employee shall engage in any employment, activity or enterprise from which the officer or employee receives compensation or has a financial interest, and which is sponsored or funded by any state agency, unless the employment, activity or enterprise is required as a condition of regular state employment. b. No officer or employee shall contract on his or her own behalf as an independent contractor with any state agency to provide goods or services. Former State Employees (Pub. Contract Code § 10411): a. For the two-year period from the date he or she left state employment, no former state officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements or any part of the decision-making process relevant to the contract while employed in any capacity by any state agency. b. For the twelve-month period from the date he or she left state employment, no former state officer or employee may enter into a contract with any state agency if he or she was employed by that state agency in a policy-making position in the same general subject area as the proposed contract within the 12-month period prior to his or her leaving state service.

Docusign Envelope ID: 5AF21881-CA81-4AC6-BC45-23FB82CBE512 In Process
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Attachment: 2024-2025 Award Letter and Agreement (4.6(a)--Ratify Grant Application and accept grant for Literacy Services) Shasta Public LibrariesCalifornia Library Literacy Services 2023-2024 CLLS24-85 Page 24 of 29 If Grantee violates any provisions of above paragraphs, such action by Grantee shall render this Agreement void. (Pub. Contract Code § 10420). Members of boards and commissions are exempt from this section if they do not receive payment other than payment of each meeting of the board or commission, payment for preparatory time and payment for per diem. (Pub. Contract Code § 10430 (e)). 9. LABOR CODE/WORKERS' COMPENSATION: Grantee needs to be aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and Grantee affirms to comply with such provisions before commencing the performance of the work of this Agreement. (Labor Code § 3700). 10. AMERICANS WITH DISABILITIES ACT: Grantee assures the State that it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. 12101 et. seq.) 11. RESOLUTION: For awards totaling $350,000 or more, a county, city, district, or other local public body must provide the State with a copy of a resolution, order, motion, or ordinance of the local governing body which by law has authority to enter into an agreement, authorizing execution of the agreement. 12. PAYEE DATA RECORD FORM STD. 204: This form must be completed by all Grantees that are not another state agency or other governmental entity. 13. DRUG FREE WORKPLACE: a. Continue to provide a drug-free workplace by complying with the requirements in 2 C.F.R. part 3186 (Requirements for Drug-Free Workplace (Financial Assistance)). In particular, the recipient must comply with drug- free workplace requirements in subpart B of 2 C.F.R. part 3186, which adopts the Government-wide implementation (2 C.F.R. part 182) of sections 5152-5158 of the Drug-Free Workplace Act of 1988 (P. L. 100-690, Title V, Subtitle D; 41 U.S.C. §§ 701-707). b. This includes but is not limited to: making a good faith effort, on a continuing basis, to maintain a drug-free workplace; publishing a drug-free workplace statement; establishing a drug-free awareness program for the employees; taking actions concerning employees who are convicted of violating drug statutes in the workplace. 14. ACCESSIBILITY: The organization receiving this award, as listed in the certification section below, and all program staff, will ensure all project materials will meet California accessibility standards. 15. NON-DISCRIMINATION: The organization receiving this award, as listed in the certification section below, and all program staff, agree to comply with all California non-discrimination laws.

Docusign Envelope ID: 5AF21881-CA81-4AC6-BC45-23FB82CBE512 In ProcessPacket Pg. 124
Attachment: 2024-2025 Award Letter and Agreement (4.6(a)--Ratify Grant Application and accept grant for Literacy Services) Shasta Public LibrariesCalifornia Library Literacy Services 2023-2024 CLLS24-85 Page 25 of 29 16. ACKNOWLEDGEMENT: The organization receiving this award, as listed in the certification section below, and all program staff, agree to comply with California State Library acknowledgement requirements.

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Attachment: 2024-2025 Award Letter and Agreement (4.6(a)--Ratify Grant Application and accept grant for Literacy Services) Shasta Public LibrariesCalifornia Library Literacy Services2023-2024 CLLS24-85Page 26 of 29EXHIBIT C: CALIFORNIA LIBRARY LITERACY SERVICES GUIDELINES1. California Library Literacy Services programs shall comply with the requirements in Sections 18880-18883of the California Education Code.2. California Library Literacy Services programs shall train and recruit volunteers to serve as tutors. Volunteer tutors are the primary instructors for the program. 3. California Library Literacy Services programs shall seek local government and community resources and develop cooperative relations with other local literacy services providers.4. California Library Literacy Services programs will provide a base level of local and private fiscal support to be established by the California State Library.5. In response to an expressed and recognized need from the field for specific program requirements, the California State Library and related stakeholders created a framework and program essentials. The framework and essentials describe what constitutes an effective program:a. California Library Literacy Services programs must use the Roles and Goals frameworkto implement and evaluate their literacy services.b.regional Library Literacy Network Meetings.c. Tutor training for volunteers should include, at a minimum, a program orientation, tutoring basics, and instruction on learner-driven services.d. California Library Literacy Services programs must align with the following program values:i. California Library Literacy Services is library based; ii. California Library Literacy Services is a core library service;iii. California Library Literacy Services is learner-driven;iv. California Library Literacy Services is community-focused;v. California Library Literacy Services is volunteer-supported;vi. California Library Literacy Services staff is professionally engaged; andvii. California Library Literacy Services supports families.6. California Library Literacy Services Family Literacy programs (if applicable) shall provide services to prevent illiteracy through coordinated literacy and preliteracy services to families. Recruitment of parents not previously Docusign Envelope ID: 5AF21881-CA81-4AC6-BC45-23FB82CBE512 In ProcessPacket Pg. 126
Attachment: 2024-2025 Award Letter and Agreement (4.6(a)--Ratify Grant Application and accept grant for Literacy Services) Shasta Public LibrariesCalifornia Library Literacy Services 2023-2024 CLLS24-85 Page 27 of 29 included in public library literacy programs is a high priority. Family Literacy programs are implemented and evaluated using the Family Literacy Evaluation Framework. Certification ORGANIZATION Name: Address (official and complete): PROJECT COORDINATOR Name: Email: Phone: GRANTTEE AUTHORIZED REPRESENTATIVE Name: Title: Email: Phone: Signature: Date:

Docusign Envelope ID: 5AF21881-CA81-4AC6-BC45-23FB82CBE512 [email protected]
Travis Menne
In Process
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Attachment: 2024-2025 Award Letter and Agreement (4.6(a)--Ratify Grant Application and accept grant for Literacy Services) Shasta Public LibrariesCalifornia Library Literacy Services2023-2024 CLLS24-85Page 28 of 29Authorized Representative SignatureORGANIZATION Name: Address (official and complete): AUTHORIZED REPRESENTATIVESignature: Date: Printed Name of Person Signing: Title: STATE OF CALIFORNIAAgency Name:California State LibraryAddress: 900 N Street, Sacramento, CA 95814Signature: Date: Printed Name of Person Signing: Title: California State Librarian Docusign Envelope ID: 5AF21881-CA81-4AC6-BC45-23FB82CBE512 9/4/2024
Greg Lucas
Travis Menne
In Process
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Attachment: 2024-2025 Award Letter and Agreement (4.6(a)--Ratify Grant Application and accept grant for Literacy Services) Shasta Public LibrariesCalifornia Library Literacy Services2023-2024 CLLS24-85Page 29 of 2920 August 2024RE: Contractor and Grantee Compliance with Economic Sanctions Imposed in Dear Grantee, You are receiving this notification because you currently have an active grant through the California State Library.On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (EO) regarding sanctions in response to Russian aggression in Ukraine. The EO is located at https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf. to take certain immediate steps, including notifying all contractors and grantees of their obligations to comply with existing economic sanctions imposed by the U.S. government in response to Russia's actions in Ukraine, as well as any sanctions imposed under state law. This correspondence serves as a notice under the EO that as a contractor or grantee, Ukraine is required, including with respect to, but not limited to, the federal executiveorders identified in the EO and the sanctions identified on the U.S. Department of the Treasury website (https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions). Failure to comply may result in the termination of contracts or grants, as applicable. Please note that for any agreements or grants valued at $5 million or more, a separate notification will be sent outlining additional requirements specified under the EO.Annly RomanCalifornia State Library900 N StreetSacramento, CA 95814 Docusign Envelope ID: 5AF21881-CA81-4AC6-BC45-23FB82CBE512 In Process
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Attachment: 2024-2025 Award Letter and Agreement (4.6(a)--Ratify Grant Application and accept grant for Literacy Services)

CA LIBRARY LITERACY AND ENGLISH ACQUISITION SERVICES

FINANCIAL CLAIM
1st PAYMENT

CERTIFICATION
I hereby certify under penalty of perjury: that I am the duly authorized representative of the claimant herein; that this claim is in all respects true, correct and in accordance with law and the terms of the agreement; and that payment has not previously been received for the amount claimed herein.

(Signature of the Authorized Representative)

(Print Name) (Title)

*Legal payee name must match the payee’s federal tax return. Warrant will be made payable to payee name. Payee discrepancies in name and/or address may cause delay in payment. If you need to change payee name and/or address, please contact Fiscal Services at [email protected].

State of California, State Library Fiscal Office

ENY: 2024 ITEM NO: 6120-213-0001, Chapter 22, Statutes of 2024 PURCHASING AUTHORITY NUMBER: CSL-6120 REPORTING STRUCTURE: 61202000 COA: 5432000 PROGRAM #: 5312
FAIN: LS or N/A
By Date
(State Library Representative)
Grant Award #: CLLS24-85 Date:

Invoice #:

CLLS24-85-01 PO #:

7632
Payee Name: Shasta Public Libraries
(Legal name of authorized agency to receive, disburse and account for funds*) Complete Address:

Street Address, City, State, Zip Code (Warrant will be mailed to this address) Amount Claimed: $56,215 Type of Payment:
(Payable Upon Execution of Agreement) ☒ PROGRESS
Grantee Name: Shasta Public Libraries ☐ FINAL (Name on Award Letter and Agreement) ☐ IN FULL
Project Title: California Library Literacy Services ☐ AUGMENT For Period From: upon execution to end of grant period
Docusign Envelope ID: 5AF21881-CA81-4AC6-BC45-23FB82CBE512 Travis Menne
In Process
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Attachment: 2024-2025 Award Letter and Agreement (4.6(a)--Ratify Grant Application and accept grant for Literacy Services) STATE OF CALIFORNIA – DEPARTMENT OF FINANCE

PAYEE DATA RECORD
(Required when receiving payment from the State of California in lieu of IRS W-9 or W-7) STD 204 (Rev. 03/2021)
Section 1 – Payee Information
NAME (This is required. Do not leave this line blank. Must match the payee’s federal tax return) BUSINESS NAME, DBA NAME or DISREGARDED SINGLE MEMBER LLC NAME (If different from above) MAILING ADDRESS (number, street, apt. or suite no.) (See instructions on Page 2)

CITY, STATE, ZIP CODE E-MAIL ADDRE SS
Section 2 – Entity Type
Check one (1) box only that matches the entity type of the Payee listed in Section 1 above. (See instructions on page 2) CORPORATION (see instructions on page 2)☐ SOLE PROPRIETOR / INDIVIDUAL ☐ MEDICAL (e.g., dentistry, chiropractic, etc.)☐ SINGLE MEMBER LLC Disregarded Entity owned by an individual ☐ PARTNERSHIP
☐ ESTATE OR TRUST
☐ LEGAL (e.g., attorney services)
☐ EXEMPT (e.g., nonprofit)
☐ ALL OTHERS
Section 3 – Tax Identification Number
Enter your Tax Identification Number (TIN) in the appropriate box. The TIN must match the name given in Section 1 of this form. Do not provide more than one (1) TIN.

The TIN is a 9-digit number. Note: Payment will not be processed without a TIN. •
•
•
•
•
•
For Individuals, enter SSN.

If you are a Resident Alien, and you do not have and are not eligible to get an SSN, enter your ITIN.

Grantor Trusts (such as a Revocable Living Trust while the grantors are alive) may not have a separate FEIN. Those trusts must enter the individual grantor’s SSN.

For Sole Proprietor or Single Member LLC (disregarded entity), in which the sole member is an individual, enter SSN (ITIN if applicable) or FEIN (FTB prefers SSN).

For Single Member LLC (disregarded entity), in which the s ole member is a business entity, enter the owner entity’s FEIN. Do not use the disregarded entity’s FEIN.

For all other entities including LLC that is taxed as a corporation or partnership, estates/trusts (with FEINs), enter the entity’s FEIN.

Social Security Number (SSN) or
Individual Tax Identification Number (ITIN)
___ ___ ___ -___ ___ - ___ ___ __
_ ___
OR
Federal Employer Identification Number
(FEIN)
___ ___ - ___ ___ __
_ ___ ___ ___ ___
Section 4 – Payee Residency Status (See instructions)

☐ CALIFORNIA RESIDENT – Qualified to do business in California or maintains a permanent place of business in California. ☐ CALIFORNIA NONRESIDENT – Payments to nonresidents for services may be subject to state income tax withholding. ☐No serv
ices performed in California
☐Copy of Fr
anchise Tax Board waiver of state withholding is attached.

Section 5 – Certification
I hereby certify under penalty of perjury that the information provided on this document is true and correct.

Should my residency status change, I will promptly notify the state agency below.

NAME OF AUTHORIZED PAYEE REPRESENTATIVE TITL E E-M AIL ADDRESS SI

GNATURE DATE TEL
EPHONE (include area code)
Section 6 – Paying State Agency
Please return completed form to:

STATE AGENCY/DEPARTMENT OFFICE U NIT/SECTION
M

AILING ADDRESS F
AX T
ELEPHONE (include area code)

CITY S TATE Z IP CODE E -MAIL ADDRESS
Print Form
Reset Form
Docusign Envelope ID: 5AF21881-CA81-4AC6-BC45-23FB82CBE512 95814 [email protected]
Admin/Accounting
Sacramento
900 N Street
Ca. State Library
916-603-7157
In Process
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Attachment: 2024-2025 Award Letter and Agreement (4.6(a)--Ratify Grant Application and accept grant for Literacy Services)

STATE OF CALIFORNIA – DEPARTMENT OF FINANCE

PAYEE DATA RECORD
(Required when receiving payment from the State of California in lieu of IRS W-9 or W-7) STD 204 (Rev. 03/2021)

GENERAL INSTRUCTIONS
Type or print the information on the Payee Data Record, STD 204 form. Sign, date, and return to the state agency/department office address shown in Section 6.

Prompt return of this fully completed form will prevent delays when processing payments.

Information provided in this form will be used by California state agencies/departments to prepare Information Returns (Form1099).

NOTE: Completion of this form is optional for Government entities, i.e. federal, state, local, and special districts.

A completed Payee Data Record, STD 204 form, is required for all payees (non-governmental entities or individuals) entering into a transaction that may lead to a payment from the state. Each state agency requires a completed, signed, and dated STD 204 on file; therefore, it is possible for you to receive this form from multiple state agencies with which you do business.

Payees who do not wish to complete the STD 204 may elect not to do business with the state. If the payee does not complete the STD 204 and the required payee data is not otherwise provided, payment may be reduced for federal and state backup withholding. Amounts reported on Information Returns (Form 1099) are in accordance with the Internal Revenue Code (IRC) and the California Revenue and Taxation Code (R&TC).

Section 1 – Payee Information
Name – Enter the name that appears on the payee's federal tax return. The name provided shall be the tax liable party and is subjec t to IRS TIN matching (when applicable).
• Sole Proprietor/Individual/Revocable Trusts – enter the name shown on your federal tax return. • Si
ngle Member Limited Liability Companies (LLCs) that is disregarded as an entity separate from its owner for federal tax purposes - enter the name of the individual or business entity that is tax liable for the business in section 1. Enter the DBA, LLC name, trade, or fictitious name under Business Name. • Note: for t
he State of California tax purposes, a Single Member LLC is not disregarded from its owner, even if they may be disregarded at the Federal level. • Partnerships, Estates/Trusts, or Corporations – enter the entity name as shown on the entity’s federal tax return. The name provided in Section 1 must match to the TIN provided in section 3. Enter any DBA, trade, or fictitious business names under Business Name.

Business Name – Enter the business name, DBA name, trade or fictitious name, or disregarded LLC name.

Mailing Address – The mailing address is the address where the payee will receive information returns. Use form STD 205, Payee Data Record Supplement to provide a remittance address if different from the mailing address for information returns, or make subsequent changes to the remittance address.

Section 2 – Entity Type
If the Payee in Section 1 is a(n)… THEN Select the Box for… Individual ● Sole Proprietorship ● Grantor (Revocable Living) Trust disregarded for federal tax purposes Sole Proprietor/Individual Limited Liability Company (LLC) owned by an individual and is disregarded for federal tax purposes Single Member LLC-owned by an individual Partnerships ● Limited Liability Partnerships (LLP) ● and, LLC treated as a Partnership Partnerships Estate ● Trust (other than disregarded Grantor Trust) Estate or Trust Corporation that is medical in nature (e.g., medical and healthcare services, physician care, nursery care, dentistry, etc. ● LLC that is to be taxed like a Corporation and is medical in nature Corporation-Medical
Corporation that is legal in nature (e.g. , services of attorneys, arbitrators, notary publics involving legal or law related matters, etc.) ● LLC that is to be taxed like a Corporation and is legal in nature Corporation-Legal
Corporation that qualifies for an Exempt status, including 501(c) 3 and domestic non-profit corporations. Corporation-Exempt Corporation that does not meet the qualifications of any of the other corporation types listed above ● LLC that is to be taxed as a Corporation and does not meet any of the other corporation types listed above Corporation-All Other
Section 3 – Tax Identification Number
The State of California requires that all parties entering into business transactions that may lead to payment(s) from the st ate provide their Taxpayer Identification Number (TIN). The TIN is required by R&TC sections 18646 and 18661 to facilitate tax com pliance enforcement activities and preparation of Form 1099 and other information returns as required by the IRC section 6109(a) and R&TC section 18662 and its regulations.

Section 4 – Payee Residency Status
Are you a California resident or nonresident?
• A corporation will be defined as a "resident" if it has a permanent place of business in California or is qualified through the Secretary of State to do business in California.
• A partnership is considered a resident partnership if it has a permanent place of business in California. •
A
n estate is a resident if the decedent was a California resident at time of death. •
A
trust is a resident if at least one trustee is a California resident. o
F
or individuals and sole proprietors, the term "resident" includes every individual who is in California for other than a temporary or transitory purpose and any individual domiciled in California who is absent for a temporary or transitory purpose. Generally, an individual who comes to California for a purpose that will extend over a long or indefinite period will be considered a resident. However, an individual who comes to perform a particular contract of short duration will be considered a nonresident.

F
or information on Nonresident Withholding, contact the Franchise Tax Board at the numbers listed below:

W
ithholding Services and Compliance Section: 1-888-792-4900 E-mail address: [email protected] F
or hearing impaired with TDD, call: 1-800-822-6268 Website:
www.ftb.ca.gov
Section 5 – Certification
Provide the name, title, email address, signature, and telephone number of individual completing this form and date completed. In the event that a SSN or ITIN is provided, the individual identified as the tax liable party must certify the form. Note: the signee may differ from the tax liable party in this situation if the signe e can provide a power of attorney documented for the individual.

Section 6 – Paying State Agency
This section must be completed by the state agency/department requesting the STD 204.

Privacy Statement
Section 7(b) of the Privacy Act of 1974 (Public Law 93-579) requires that any federal, state, or local governmental agency, which requests an individual to disclose their social security account number, shall inform that individual whether that disclosure is mandatory or voluntary, by which statutory or other authority such number is solicited, and what uses will be made of it. It is mandatory to furnish the information requested. Federal law requires that payment for which the requested information is not provided is subject to federal backup withholding and state law imposes noncompliance penalties of up to $20,000. You have the right to access records containing your personal information, such as your SSN. To exercise that right, please contact the business services unit or the accounts payable unit of the state agency(ies) with which you transact that business.

All questions should be referred to the requesting state agency listed on the bottom front of this form.

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CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Authorize and approve the Mayor to execute the Land and Building Lease Agreement (C-7786) with the Economic Development Corporation of Shasta County for the City of Reddin g-owned property located at 777 Auditorium Drive , for a five-year term to September 30, 2029, with a monthly rental rate in the amount of $3,142.53.

Fiscal Impact

For the initial two years, annual rent revenue generated by the Land and Building Lease Agreement, C-7786 (Lease Agreement) will be $37,710.36. The rent revenue enables the City of Redding (City) to collect and allocate funds for building maintenance costs, including expenses for HVAC service contracts and pest control. It also offsets future replacement costs for flooring, roofing, and repaving the parking lot at this facility.

Alternative Action

The City Council could decline to approve the lease agreement with the Economic Development Corporation of Shasta County (Shasta EDC) and direct staff to prepare a solicitation for a new tenant, or provide staff with alternate direction.

Background/Analysis

The Community Services Department is responsible for managing several lease agreements, including offices located at 777 Auditorium Drive. The building was constructed in 1985 to accommodate the op erations of the Convention and Visitors Bureau. In June 2010, the City entered into a contract for tourism marketing services with the Shasta Cascade Wonderland Association, and the offices at 777 Auditorium Drive were vacated. From November 2011 until January 2018, the building was leased to a real estate firm.

MEETING DATE: October 1, 2024
ITEM NO. 4.6(b)
FROM:

***APPROVED BY***

[email protected]

[email protected]
SUBJECT: 4.6(b)--Lease Agreement with the Economic Development Corporation of Shasta County at 777 Auditorium Drive
Travis Menne, Director of
Community Services
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Report to Redding City Council September 25, 2024
Re: 4.6(b)--Lease Agreement with EDC of Shasta County at 777 Auditorium Drive Page 2

The existing Land and Building Lease Agreemen t dated August 24, 2018, between the City and the Shasta EDC provided for a three -year lease term with three additional one -year options to extend the term for a total of six years. The agreement expired on September 30, 2024. Staff and the Shasta EDC worked together to evaluate and update the existing lease . The resulting Lease Agreement is attached.

Highlights of the agreement include:

Section 2. Term; Possession:
• 5-year term;
• Expiration date of September 30, 2029; and
• Option for three additional one -year options to extend the term (referred to as Option Term) with mutual consent; Expiration date of September 30, 2032.

Section 3. Rent and Other Charges:
• Initial monthly rent of $3,142.53 for the first year of the initial term; and • 3 percent annual increases, which also includes Option Terms.

Section 4. Utilities and Water:
• Shasta EDC pays for utility expenses and security supplied to the premises.

Section 10. Maintenance:
• City provides landscape maintenance; and
• City maintains, repairs and/or replaces plumbing and roof coverings.

Environmental Review

The adoption of this lease is categorically exempt from environmental review under the California Environmental Quality Act pursuant to Section 15301 of Title 14 of the California Code of Regulations. This exemption permits the lease of existing public facilities when there is negligible or no expansion of use. The adoption of this lease does not expand the use of the facility.

Council Priority/City Manager Goals

Attachments
Shasta EDC Lease Agreement signed by President
Previous Lease Agreement
C-7786 - 1st Amendment - 2021 - EDC of Shasta County
C-7786 - 2nd Amendment - 2022 - EDC of Shasta County
C-7786 - 3rd Amendment - 2023 - EDC of Shasta County
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Attachment: Shasta EDC Lease Agreement signed by President (4.6(b)--Lease Agreement with EDC of Shasta County at 777 Auditorium Drive) Packet Pg. 136
Attachment: Shasta EDC Lease Agreement signed by President (4.6(b)--Lease Agreement with EDC of Shasta County at 777 Auditorium Drive) Packet Pg. 137
Attachment: Shasta EDC Lease Agreement signed by President (4.6(b)--Lease Agreement with EDC of Shasta County at 777 Auditorium Drive) Packet Pg. 138
Attachment: Shasta EDC Lease Agreement signed by President (4.6(b)--Lease Agreement with EDC of Shasta County at 777 Auditorium Drive) Packet Pg. 139
Attachment: Shasta EDC Lease Agreement signed by President (4.6(b)--Lease Agreement with EDC of Shasta County at 777 Auditorium Drive) Packet Pg. 140
Attachment: Shasta EDC Lease Agreement signed by President (4.6(b)--Lease Agreement with EDC of Shasta County at 777 Auditorium Drive) Packet Pg. 141
Attachment: Shasta EDC Lease Agreement signed by President (4.6(b)--Lease Agreement with EDC of Shasta County at 777 Auditorium Drive) Packet Pg. 142
Attachment: Shasta EDC Lease Agreement signed by President (4.6(b)--Lease Agreement with EDC of Shasta County at 777 Auditorium Drive) Packet Pg. 143
Attachment: Shasta EDC Lease Agreement signed by President (4.6(b)--Lease Agreement with EDC of Shasta County at 777 Auditorium Drive) Packet Pg. 144
Attachment: Shasta EDC Lease Agreement signed by President (4.6(b)--Lease Agreement with EDC of Shasta County at 777 Auditorium Drive) Packet Pg. 145
Attachment: Shasta EDC Lease Agreement signed by President (4.6(b)--Lease Agreement with EDC of Shasta County at 777 Auditorium Drive) Packet Pg. 146
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r® CITY OF REDDING
777 CYPRESS AVENUE, REDDING, CA 96001
P. O. Box 496071, REDDING, CA 96049- 607i

PAMELA MIZE, CITY CLERK

SHARLENE TIPTON, ASSISTANT CITY CLERK
530. 225. 4447
530. 225. 4463 FAX
August 20, 2021
EconomicDevelopmentCorporationof ShastaCounty
Attn: Todd Jones, President
777 Auditorium Drive
Redding, CA 96001
SUBJECT: FirstAmendmentto LandandBuilding LeaseAgreement, C-7786 Dear Mr. Jones,
Enclosedpleasefind a copyof the fully executedoriginal of theFirst Amendmentto Landand Building LeaseAgreementby andbetweentheCity of ReddingandtheEconomicDevelopment Corporation of ShastaCounty.

ThisAmendmentwasapprovedby theReddingCity Councilat its regularmeetingonAugust 17, 2021.

If you have any questionsregarding this agreement, or if we can be of assistance, pleasecontact the Office of the City Clerk at (530) 225-4044.

Sincerely,
JoanTwomey
Executive Assistant
Enclosure
cc: Ryan
Froeber
Grannis
Packet Pg. 192
Attachment: C-7786 - 1st Amendment - 2021 - EDC of Shasta County (4.6(b)--Lease Agreement with EDC of Shasta County at 777 Auditorium a
CITY OF REDDING1
777 CYPRESS AVENUE. REDDING, CA 96001
P.O. Box 496071. REDDING, CA 96049- 6071
i

OFFICE OF THE CITY CLERK

PAMELA MIZE, CITY CLERK

SHARLENE TIPTON, ASSISTANT CITY CLERK
530. 225. 4447
530. 225. 4463 FAX
August 17, 2021
Leslie Morgan, Assessor- Recorder
ShastaCounty Assessor's Office
1450 Court Street, Suite 208 A
Redding, CA 96001
Dear Ms. Morgan:

Foryourrecords, enclosedpleasefind acopyof theFirstAmendmentto LandandBuilding LeaseAgreementwith EconomicDevelopmentCorporationof ShastaCounty.

If you have any questionsregarding this matter, pleasefeel free to contact our office at 225- 4044.

Sincerely,
JoanTwomey
Executive Assistant
Enclosure
Packet Pg. 193
Attachment: C-7786 - 1st Amendment - 2021 - EDC of Shasta County (4.6(b)--Lease Agreement with EDC of Shasta County at 777 Auditorium FIRST AMENDMENT TO LAND AND BUILDING LEASE AGREEMENT ( C- 7786)

WITH ECONOMIC DEVELOPMENT CORPORATION OF SHASTA COUNTY
THE LAND AND BUILDING LEASE AGREEMENT ( C- 7786) dated August 24, 2018, between the CITY OF REDDING, a Municipal Corporation and General Law City, Lessor,") and the ECONOMIC DEVELOPMENT CORPORATION OF SHASTA COUNTY, a California Nonprofit Corporation, (" Lessee"), is amended as follows:

Section 2. A.

A. The initial term of this Lease shall commence on the Effective Date and shall expire on September 30, 2022, unless sooner terminated as provided herein( the " Initial Term").

Lesseemay, with the consent of Lessor, extend the term of this Lease for two additional periods of one ( 1) year each ( each, an " Option Term"). Lessee shall provide notice of its intent to exercisesuchOptions by giving Lessor written notice of Lessee's exercise of such Option( s) at least sixty( 60) days prior to the expiration of the Initial Term or immediately preceding Option Term, as the case may be. Lessor shall grant or withhold its consent to each such extension, if any, by delivering written notice thereof to Lessee within thirty ( 30) days following Lessor' s receipt of Lessee's exercise notice. All terms, covenants and conditions of this Lease shall remain in effect during each Option Term, except that the monthly rent shall be increased by three percent 3%) at the commencement of each Option Term, if any ( and shall continue at that amount during the remainder of that Option Term). The Initial Term and all Option Terms, if any, are hereinafter sometimes referred to collectively as the " Term".

Section 3. A.

A. Commencing on the Effective Date, and continuing throughout the remainder of the Initial Term of this Lease, Lessee shall pay monthly rent to Lessor in the amount of Two Thousand Eight Hundred Seventy- Five and 50/ 100 Dollars ($ 2, 875. 50).

1. Commencing October 1, 2021, through September 30, 2022, Lessee shall pay monthly rent to Lessor in the amount of Two Thousand Nine Hundred Sixty- One and 77/ 100 Dollars ($ 2, 962. 00).

J
C

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Redding City CouncilOctober 1, 2024

Redding City Council
October 1, 2024