with the City or otherwisesecureapprovalfor use of Cityproperty for constructionof this section
of ShastaView Drive. 2) A 16- foot- wide landscape
median, two 12- foot-widetravel lanes, 6- foot- wide paved shoulderssymmetricalto the ultimate
centefline, andverticalcurb and gutter on the east side. 3) A 1 O- foot- wide asphalt pedestrian/bicycle path with 2- foot- wide compactedbase .shoulderson the east side designedto meanderwithin open space betweenthe curb and Clover Creek. The structuralsection of the trail shallcomply'afth City of Redding ConstructionStandard111. 0. ( Thissection of trail
will be a substitutefor a
sidewalkalong the eastside of ShastaView Drive.) Remaining off- site section to Rancho Road:
1) Dedicationof a 60- foot- wide right- of- way and any additionalright- of- waynecessaryto transition into RanchoRoad.2) Two 12- fi) ot- widetravel lanesand 6- foot- wide paved shouldersseparated by 16 feet for a furore landscapemediansymmetricalto the ultimate centerline.Thedesignfor a . median
at the intersectionwith RanchoRoad may be adjustedfbr or eliminated as necessaryto align with existingShastaView Drivenox~ h of Ranch Road. 3) Trafficcontrol, stripingand signage, mm lanes, and accelerationand deceleration lanes, tie- in paving, and AC overlay to provide for conformanceto the existingroadwayat the intersection of Rancho
Road and Shasta
View Drive. Ultimate intersectiongeometricas defined in the Traffic Impact
Study, Figure 6- 6, and including6- foot
bike lanes,
shall be constructed as follows:a) Rancho Road:
One
370- foot eastboundlei' t- tm lane ( including904hotbay
APPROVED
Packet Pg. 309
Attachment: Previous Staff Report 082024 (4.11(e)--Project Acceptance, Shastina Ranch, Unit 8) S- 7- 03
and PD- 5- 04
Draft Conditions
of ApprovalPage
8 June 23, 2005
do b) Shasta View: Two 360- footnorthbound
left- turn
lanes and 1 northboundthrulane. The northboundright mm
is shared with the thru lane. One315- foot
southbound
left- turn lane and 1
southboundthru lane. One280- foot
southboundright- mm lane. Remainingoff- site sectionto Airport Road: 1) Dedication of a 60-
foot right- of- way and any additional right- of- way necessary to transitioninto AirportRoad. 2) Two 12- tbot-widetravel lanes and 6- foot- widepaved shouldersseparatedby 16 feet for a future landscapemediansymmetricalto the ultimate centerline.The designfor a median at the intersectionwith AirportRoad may
be adjusted : for or eliminatedas necessaryto align with the planned street on the oppositeside of AirportRoad. 3) Traffic control, stripingand signage, mmlanes, and accelerationand decelerationlanes, tie- in paving, and AC overlay to provide for conformanceto the existingroadwayat the intersectionof AirportRoad and the New Connection.
Ultimate
intersectiongeometricas
definedin the Traffic Impact
Study, Figure6- 6, and including 6- foot bikelanes,
shall
be constructedas
follows:al) New Connection:One
300- foot eastboundleft- mm lane. The 1 eastboundtravel lane becomes
right- turn only at
the intersection. b) Airport Road:One 340- foot northboundleft-
APPROVED
Packet Pg. 310
Attachment: Previous Staff Report 082024 (4.11(e)--Project Acceptance, Shastina Ranch, Unit 8) S- 7- 03
and PD- 5- 04
Draft Conditions
of ApprovalPage
9 June
23,
2005
21. 22.
23. 24.
25. 26. 27. 28. Prior to recordationof the 120th lot, the developershall installa traffic signalat the intersectionof Rancho. Road and ShastaView Drive and the intersectionmodified as necessaryto achieve a fully activated systemfor both vehiclesand pedestrians.Improvements shall includeall necessarywiring and installation of hardware (video detection, indicator heads, buttons) and street stripingfor the traffic signal to respond to pedestrian or vehicle-phase request. Intersection improvements shallincludeany necessarymodificationsto the existingShasta View Drivenorth of Rancho
Road to accommodate the signal.*Prior to recordationof the 200~' lot, the developershallinstall a trafficsignal at the intersectionof Airport Road and Shasta View Drive and the intersection modifiedas necessary to achievea fully activatedsystem for both vehicles and pedestrians. Improvements .shall include all necessary wiring and installation of hardware (video detection, indicator heads, buttons) and street stripingfor the traffic signalto respond
to pedestrian or vehicle- phase request.*Bus- stop turnoutsand passengershelters for ReddingArea Bus Authority (RABA) service shallbe incorporatedinto the on- site improvementof Shasta View Drive in locationsspecified by R_ ABA. Improvements shall be in accordance
with City of ReddingConstructionStandard120. 00.* The ShastaView Drivecrossing of Clover Creekshallbe designedto accommodatefuturewidening to 4 lanes, pass flows from a 100- year- stormevent, and incorporatedesign and materialfeaturesconsistent with the ShasfinaRanch PlannedDevelopmentPlan to
the extent feasibleand as allowed by the City Engineer.No portion of the ultimate alignment of Shasta View Drive shallencroachinto the 100- year floodplainof Clover Creek, except the actual creekcrossing, unlessapprovalis granted under the provisions of Chapter18. 51 of the ReddingMunicipalCode. Theultimate alignment, width, and constructionof Shasta View Drive shall be designedto locate the existingRedding Electric .Utility (REU) l15/ 12kVpower poles within the parkwaysa minimumof 3 feet fromthe ultimatecurbline. Whereno alternativeis feasibleas determinedby REU aS~ d the' City Engineer, an existing pole( s) maybe located within a landscape median or traffic circlewith provision of adequatevehicularprotectionand maintenance access. The .cost of any necessarypole
relocation to meet this requirementshall be the responsibilityof the developer.Individual lot access rights to and from Shasta ViewDrive shallbe waived. A minimum 6- foot- high masonry sound wall shallbe constructedat the boundaryof the Shasta ViewDrive right- of- way adjacentto all residential lots; the wall is not requiredadjacentto anyopen-space areas. The wall shall be constructedof decorative masonry materials thathave a density of 4 poundsper square foot. The wall designshall incorporatematerialsproviding2 distinctsurfacereliefs, columns/pilastersarticulated a minimumof 2 inchesfrom the face of
APPROVED Packet Pg. 311
Attachment: Previous Staff Report 082024 (4.11(e)--Project Acceptance, Shastina Ranch, Unit 8) S- 7- 03
and PD- 5- 04
Draft Conditions
of ApprovalPage
10 June
23, 2005 29. 30. The structuraldesignof the wall along Shasta View Drive shall meet applicable loadingpressuresas defined by
the UniformBuilding Code. Internallocal streets shall be improved
generally
as
follows:
Streets
1)
2)
3)
4)
Streets
1)
2)
3)
4)
Streets 1) 2) 3) Right- of-- way encompassing
the full street-improvementsectionfrom backof
sidewalk to baCkof sidewalk (61
feet). 40- foot- wide curb- face to curb- face street
section.
Verticalcurb, gutter, 6- foot-wide parkway, and 4- foot- wide sidewalkon both sides.The developershall acquirethe necessaryoff- site fight-of- way for Street "B" as shownon the tentativemap without theuse of
eminentdomain, or
the subdivision designshall be modified so that
the full streetright- of- way is on-
site. H" and 'T': Right- of-
way encompassingthe full street- improvementsection from back of sidewalkto back of sidewalk (57 feet). 40-
foot- wide curb- face to curb- face streetsection.Vertical curb, gutter, 6-
foot-wideparkway, and 4- foot-
wide sidewalk adjacentto the residentiallots and
the public parksite. Verticalcurb, gutter, and
6- foot- wideparkway adjacent to
the CloverCreek open space. J" throug] h " R" ( except " M"):
APPROVED
Packet Pg. 312
Attachment: Previous Staff Report 082024 (4.11(e)--Project Acceptance, Shastina Ranch, Unit 8) S- 7.- 03 and
PD- 5- 04 Draft
Conditionsof
ApprovalPage11
June
23,
2005
31. 32. 33.
d. Street " T" : 1) Right-of- way encompassingthe full streetsection fi. om backof sidewalkto
back of sidewalk ( 60 feet).
2) 30- foot- wide curb-face- to- curb-face street section.3) Vertical
curb, gutter, 1 O- foot-
wide parkway and 4- foot- wide sidewalkon both sides.4) Low- profile " No Parking" signage.Pedestrianconnectionsbetweeninternalstreets "G," "R," and "V" and ShastaView Drive andStreet " P" and RanchoVista Way shallbe providedas indicatedon the tentative map. A minimum32- foot-wide public easement(s) shall be providedto Shasta View Drive and a 20- foot- wide publicease,'ment to
RanchoVistaRoad. The easements shall be improvedwith an 8- foot- wide concretesidewalk and the remainderof the easement landscaped.A 1 O- foot- wide public-serviceeasement shallbe provided adjacentto the outside edge of theseparated sidewalkon all internal streets. On those
sectionsof Streets " H" and " I" adjacent to the CloverCreek open space where no sidewalk is required, a 5- foot- widepublic-service easement shall be provided. All
landscape features within an on- site
street right- of- wayshall be landscapedand an irrigationsystemprovidedat the time of constructionof the street improvements. These features consist of:
a. Medians withinShasta View Drive. b. Traffic circle at tJhe intersection of ShastaViewDrive andStreet " D." Co Parkwaysbetween thecurb and right- of- way boundarywithin ShastaView Drive.
Where adjacent ' to designatedopen space, the landscapebetweensidewalk and right- of- way bptmdary shall be designed to blend into the natural featuresof the open space with emphasis on preservationof existingtrees. d. Parkwaysbetween the curb and sidewalkof all intemalstreets.Additionalstreet:scapeenhancementsalong intemalstreetsas presentedon the tentativemap andthe Shastina Ranch Planned DevelopmentPlan ( e. g., length of Street " T"; intersections of Streets "
APPROVED
Packet Pg. 313
Attachment: Previous Staff Report 082024 (4.11(e)--Project Acceptance, Shastina Ranch, Unit 8) S- 7- 03
and PD- 5- 04
Draft Conditions
of ApprovalPage
12 June
23,
2005
34. 35. 36. 37. 38. The right- of- way for Street "P" may encroachinto the C! ty- ownedland (Assessor's Parcel No. 054-510- 026), only if it is demonstratedto the satisfaction of the Development ServicesDirector that the encroachmentaccommodatesefficient lot configuration and enhances public access to the CloverCreek Trail.City- standard decorativestreetlights (ConstructionStandards557. 00 through574. 01) shall be providedalong the on- site sectionof ShastaView Driveand all internalstreets. Construction access to the site shall be identified on the project improvementplans.
Temporaryor permanenttraffic-controland access improvementsor measuresshall be providedas required by the City Engineer. Use of Sylvia Lane, BelindaWay,
RanchoVistaDrive, andPalo Verde Lanefor constructionaccess is prohibited.Priorto issuance of an entitlementfor further division, development, or use of the industrial Parcel "A," the applicant, owner, or successorin interestshall in consultation with. the City prepare a project study report to determin~ preliminaryconstructiondesignand the appropriate Shastina Ranchprojectshare of the costof the following improvements:* **ao Determination of an alignmentand widening to a 4- lane arterial standardthe section of ChumCreek Road betweenSouthBonnyview
Road
and RanchoRoad, including reconstructionof the ChumCreek bridge as necessary.Co Realignment/reconstructionof the intersectionsof Victor Avenueand Rancho Road withChumCreel~ C Roadto. provide adequatetraffic control and turn lanes. Placement of a traffic signal at the intersectionof RanchoRoadand Alta Mesa Drive.The ShastinaRanchpro-rata shareshallbe paid, or a funding mechanismapprovedby the City,
prior
to
issuanceof an entitlementfor further division, development, oruse of industrial Parcel " A." ao bo The developershallpay the Citywide
TransportationDevelopmentImpactFeein accordancewith Chapter16. 20 of the ReddingMunicipal Code.*Prior to filingof a final map for residentialdevelopmentor issuance of entitlementor buildingpermit for developmentof the industrialland, the applicant, owner, or successor in interest shall agree to participate with the City of Redding in a funding mechanismto ensurethe construction of improvementsat the Chum CreekRoad/ VictorAvenue/ RanchoRoad intersectionsas necessaryto maintainacceptable level-of-serviceoperations. Theapplicant, owner, or successorin interest shallagreeto
APPROVED
Packet Pg. 314
Attachment: Previous Staff Report 082024 (4.11(e)--Project Acceptance, Shastina Ranch, Unit 8) S- 7- 03
and PD- 5- 04
Draft Conditions
of ApprovalPage
13 June
23,
2005
S~
we~
40. 41. 42. 43.44. Co Notwithstanding (b) above, up to a maximumof 120 lots maybe recordedon the east side of Clover Creek with sole accessfromAirportRoad ( i. e., no crossingof Clover Creek) priorto final establishment of a funding mechanism for the improvementof the Chum Creek Road/VictorAvenue/Rancho Road intersection. Pay~nent of a project-specific facilityfee, establishedby the City Councilor its designeeequal to the project' s pro rata share of the intersectionimprovements, shall be madeat the
time of issuance of
a buildingpermit.Water, andElectricUtilities No unit or phase of thesubdivision shallbe recorded unless it is contiguous to an improvedpublic street and sewer', water, electrical, and drainagefacilitiesadequate to servethe propertyhave been extended to the unit or phaseboundary. Sanitarysewer, water, electric, natural gas, communication, and cable- distributionlines,including main lines andservice laterals, shallbe extended and sizedto serve each lot in the subdivisionto providelogical extensions of serviceto adjacentproperties and accommodateimprovementsconstructedwith the trail sectionon the City- owned parcel to the northAssessor' s Parcel No. 054510026).
These utilities shall be installed in accordancewith the capacity, construction, and testingstandards of the City or other responsibleagencyor utility.Sewer lineswithin the subdivision shallbe sized as
necessaryto accommodateupstreamdevelopmentin an orderlyfashion. A 24- inch watbrline shall be extended in the Shasta ViewDrive right- of- way, providinga loop connecting to existingwaterlines in RanchoRoad and AirportRoad in accordancewiththe City ofRedding Mast~x WaterPlan. The waterlineshall includea lateral for connectionto the City well site as shownon the tentativemap and water service to the City- owned parcel to the north (Assessor's Parcel No. 054- 510-026). The developer may seek reimbursementfor cost of line oversizingbeyond the requirementsof the subdivisionin accordance withChapter14. 08 of the ReddingMunicipalCode. Theactuallaborcosts of improvementsto be eligiblefor reimbursementshall
be as determinedby the City Engineerand as allowedby the ReddingMunicipal Code.Thedevelopershall grantto the CityofReddinga well site with a minimumsizeof 200 feet by 200 feet ( 40, 000 square feet) on the west side of ShastaViewDrivegenerallyas shownon the approvedtentative map. The City agrees to pay for a test well to determinewater quality analysisto determineifa productionwell can be developed. Ifwater qualityanalysis is not satisfactory, the City may requirethat an alternatesite be tested and developed.Water servicewithinthe subdivision and fire hydrantsshall be providedin accordance with the specificationsof the EntgineeringDivisionand in a manner satisfying the CaliforniaFireCode.
All fire hydrantsmusthave a minimum fire flow meetingAppendixIII " A" of the CaliforniaFire Code, plus meetthe maximum daily demandfor the area. Fire- hydrant locationsshall be approvedby
APPROVED
Packet Pg. 315
Attachment: Previous Staff Report 082024 (4.11(e)--Project Acceptance, Shastina Ranch, Unit 8) S- 7- 03
and PD- 5- 04
Draft Conditions
of Approval
Page' 14 June23, 2005 45. All on- site and off- site sewer, water, electrical, storm-drain andotherpublic- utility infrastructureshall be placedin a public- streetfight- of- way or public- service easementin a location approvedby ~te EngineeringDivision. The developer shall be responsiblefor acquisitionof all necessaryoff- siteright-of- ways or easements. 46. A note shall be placed on the final map(s) that no buildings, mechanical
equipment, decks or patios, or similar permanent improvementmaybe placedwithina public- service easement.**47. Vehicular accessfor m~ fintenancepurposesshallbe provided to all utility infrastructureoutside
a public right- of- way as determined necessaryby and in a mannerapprovedby the City Engineer.48. Before approvalof thefinal improvementplansby the Engineering Division for plan check, the applicant
shall also incorporate 1 copyof the City of Redding ElectricDepartmentplans for providing electricse~ Mce. 49. Electric- supplyfacilities, shall be furnishedand installedin accordancewiththe ElectricUtilityService
Policy Resolutioncurrently in effectat the timethe developer' s plansare approvedby theCity of Redding. 50.The developer shallbe responsiblefor all costs associatedwith the relocationor modificationof utilityfacilitiesnecessitatedby the construction of improvementsrequiredas a conditionof approvalof this project, includingreimbursementto Cityof ReddingElectric Utility. Other utilities may require reimbursement for project-related costs as well. 51. The final subdivision map( s) shall indicateminimum buildingsetbacklines necessaryto comply with Redding Electric Utility ( REU) standardsfor structureclearancefrom pad- mountedtransformers; the setbackshall be indicatedonly on those lots where the setback requirement of the City ZoningOrdinancewill not satisfythe REU standard.52. The existingReddingElectric Utility (REU) 115/ 12kV transmission-line easementshall be identifiedon the finalmap(s). An all- weather-access road and easement to the section
of this line south of
Lots 39 and 40 shallbe providedin a manner that avoids impacts upon sensitive' environmental featuresin this area. Grading, Drainage, and Water Quality 53.
An applicationshall be submittedto the City Engineerfor cleatingand/or grading permit.Improvementplansfor cleating, grading, drainage, utilities, and otherrequiredimprovements shall be approvedby the Engineering Divisionand other concernedCity of Reddingdepartmentsprior to the beginningof any clearingorgradingactivitiesor site improvementactivitiesand will be in conformanceto ReddingMunicipal Code (RMC) Title16. 12. An InterimErosion and SedimentControl Plan ( Interim Plan) shall be included as part of all cleating and gradingpermit applicationsand will be approvedby the CityEngineer APPROVED Packet Pg. 316
Attachment: Previous Staff Report 082024 (4.11(e)--Project Acceptance, Shastina Ranch, Unit 8) S- 7- 03
and PD- 5- 04
Draft Conditions
of Approval
Page
15 June23,
2005
54. 55.
56. 57. 58. 59. Priorto issuanceof a gradingpermit, the developershall prepare a Storm WaterPollution PreventionPlan and secure a ConstructionActivityStormWater Permit from the RegionalWater QualityControl Board (RWQCB) if requiredby law. Additionally, all applicableprovisionsof the City of Redding Grading Ordinance (ReddingMunicipalCode Chapter16. 12) shall be met. This will requirein part that an Interim ErosionandSedimentControlPlan be prepared that establishesspecific measures andBest ManagementPractices to minimizesoil erosion: during and after construction activities. Approval and installationof interim erosion- and sediment- controlmeasuresshall be coordinatedwith the sequenceof gradingand developmentso as to bein placeby September1 of any year. The detailsof the InterimErosionand Sediment Control Plan and any applicablewater quality mitigationrequirementsofthe.RWQCBshall be incorporated into the finalprojectimprovement plansand be fully implementedby the developeras approvedby the City Engineer.Prior to improvement-plan approval, the applicant shall obtainapproval for storm-water peak flow in accordancewith CityCouncilPolicy 1806 and the specificationsof the EngineeringDivision. Suchmeasures: shall address impacts from the 10-, 25-, and 100- year- storm events. Projectsshall address peak flowsto maintainpredevelopmentlevels at all locationsdownstreamof theproject. A hydrologicaldrainagereport shall be preparedby a qualified engineerand will be provided to
the Engineering Division with submittal of site improvementplans. Storm-draindetention facilitiesshall conform to the designintent of City General Plan GoalCDD6for functionand aestheticvalue. Upon agreementwith the City and design approval by the City Engineerantd CommunityServices
Director, storm- water detention may be incorporatedinto the public park.
Any storm- water detentionfacilities constructedwithinthe electric-utility easement(s) on industrial Parcel "A" as shown
on the tentativemap shall require the writtenconsentof the utility provider.A final map for any portionof the project withinthe Chum Creek watershedshall not be recordeduntil a final method of conveyingstorm water to ChumCreek, eitheras describedin the project EIR- 1- 03 or other functional alternative, is approved by the City Engineer.Any storm- drain c0nve'?an% ' utilizing or otherwise
affectingAndersonCottonwoOdIrrigationDistrict ( ACID) easementsor facilitiesshall necessitatethe written approvalof ACID.* All drainage outlets into Clover Creek or any other natural drainagefeatureare to incorporatewater- velocity-attenuationand sedimentationdevices to minimize erosionor shall be extendedso as to dischargewithout eroding the natural channel. The storm- drain outletsare to be extended so as to discharge into a defined channel; the developershallcausethe dedication of any off- site easements necessary to accommodatethe extensionandprovide maintenance access as required by the Engineering Division. Theoutlet shall includea concreteheadwallwith wingwalls, a smooth concrete apron, and water-velocity-attenuation devices to minimizeerosion.
APPROVED
Packet Pg. 317
Attachment: Previous Staff Report 082024 (4.11(e)--Project Acceptance, Shastina Ranch, Unit 8) S- 7- 03
and PD- 5- 04
Draft Conditions
of ApprovalPage
16 June 23, 2005 60. Drainage systemsshall be designedand installed so that runoff collectedfrom roof drains and other improvementsare conveyeddirectlyto the street or other acceptabledrainage system with no lot- to- lot drainageallowed, unless approved by the CityEngineer. The minimum gradeof all lots, either toward the streetor open space, shall be 2 percent. 61. Project developmentshall incorporatestorm-waterquality provisionsset forth in the City' s Storm Water Quality ImprovementPlan and the statewidegeneral permit ( Water Quality OrderNo. 2003-0005- DWQ).
Best ManagementPractices ( BMPs) tailored to the project to maximizethe reduction of pollutantloading in storm-
water runoffshall be implementedto themaximumextent practicable.*62. In compliancewith the requirementsof the State GeneralConstructionActivityStormWaterPermit, the project deve. loper shall prepare a site and construction-phase- specific Storm Water Pollution Prevention Plan ( SWPPP) in conformancewiththe CaliforniaStormWater QualityAssociationConstructionHandbook. The SWPPP shall be subjectto the approvalof the Central Valley RegionalWater Quality Control Board and incorporatedinto the projectimprovementplans. BestManagementPractices ( BMPs) incorporatedinto the SWPPPshall be utilized in all project- site developmentactivities. Water qualitycontrols will ensureno increase in turbidity, sediment, or other pollutant loads into CloverCreek or Chum Creek over predevelopmentcortditionsand that storm- water dischargesare in compliance with all current requirementsof the Central Valley RegionalWater Quality Control Board. The developer shallretain a licensedor certifiedengineeringor erosion-controlprofessional to prepare the SWPPP. A copyof the SWPPP shall be provided to the City.*
63. Storm- drain facilities withinboth the on- site and off- site sections of ShastaViewDrive shallbe designedand constructed to accommodatethe ultimate4- lane street section. These facilities may be a combinationof surface and subsurfaceconveyancesystemsas appropriateto meet City Standards.
The storm-
drain systemshall incorporatebiofiltration, utilizingthe parkway betweenthe curb and right- of- way boundary of Shasta View Drive.BiologicalResources64. The developershall acquireall necessaryletters of approvaland/ or permits from the DepartmentofFishand Game and the U. S. ArmyCorpsof Engineers for altering or working within anynatural drainagecourse, jurisdictionalwaters of the United States, wetland, or riparianhabitat prior to the commencementof grading activitiesand/ or constructionof any on- or off- site improvements; includingthe City- ownedparcel to the north,
APPROVED
Packet Pg. 318
Attachment: Previous Staff Report 082024 (4.11(e)--Project Acceptance, Shastina Ranch, Unit 8) S- 7- 03
and PD- 5- 04
Draft Conditions
of ApprovalPage
17 June
23,
2005 65. 66. 67. Priorto issuanceof a gradingpermit, thedevelopershall prepare a Spill PreventionControland CountermeasurePlan to the City that includesstricton- site handlingrulesto prevent accidentalspills of hazardous materialsduring subdivisionimprovementconstruction (i. e., does not apply to house construction) into any water courses or other sensitive biologicalhabitatson- site. The objectiveof the plan will be to prevent concrete, paint, coating materials, petroleumproducts, or any othersubstancethat could be hazardousto aquatic life from contaminatingsoil or enteringa watercourseandidentifymeasuresfor inunediate
cleanupof any accident~ d spills.* Prior to the issuanceora grading permitor approvalof project improvementplans by the CityEngineer, the developershall securea U.
S. Army Corpsof Engineers (ACOE) 404 Pemfit for mitigationof developmentimpactsresultingin the loss of on- and off- site jurisdictionalwaters of the United States and federally protected species. The potentialimpactupon jurisdictionalwatersis estimatedto be approximately2. 809 acres. It is anticipatedthat the ACOE 404Permitmayinclude any ( not necessarily all) of the followingelements and mitigationswith the objective of determining
the least enviromnentallydamaging practicableprojectalternative:*ao Section7 consultationwith the United States Fishand Wildlife Service (USFWS) in regard to the presence of federally protectedinvertebratespecies (vernal-
pool tadpole shrimp) withinan on- site vernal pool. bo Consultationwitch the National MarineFisheries Service (NMFS) in regard to potentialdisturbanceof waters that may provide habitat
for a federallyprotectedfish species ( Central Valley steelhead).Avoidanceof the :2 major vernal- pool featuresnearthesouth boundary of the project withinParcels " C" and "D" with appropriatesetbacksand maintenanceof hydrology.Purchase of creation credits in an ACOE-approvedmitigationbank. TheStillwater Plains mitigationbank is a local example of sucha facility.eo If mitigation- barfi: credits are
not available, paymentof in- lieu fees to the ACOE. In- kind replacement/creation on- site.g. Purchaseof property containing wetlandswith transfer of ownershipto an appropriateagency approved by ACOE (e. g., preservation credits). A raptor-nestingsurveyshall be conductedbya qualifiedbiologistpriorto clearing or earth-disturbanceactivitiesproposedto tal~e place between March 1 and July31 of any year.If
APPROVED
Packet Pg. 319
Attachment: Previous Staff Report 082024 (4.11(e)--Project Acceptance, Shastina Ranch, Unit 8) S- 7- 03
and PD- 5- 04
Drat~ Conditions
of ApprovalPage
18 June 23, 2005 68. Prior to gradingor constructionactivitiesin Clover Cieek (e. g., constructionof ShastaView Drive, connectionto sewer trunk line), a Foothill Yellow-legged Frog nesting surveyby a qualifiedbiologistshall' be conducted in the area of disturbance. If frogsare observedor egg mass( es) found, appropriaterelocationmeasures as recommended by
the biologistshall be implemented.* 69. A minimum100- foot nondisturbancebuffershallbe established around any or all of the identifiedelderberrybusheslocatednear the west boundary of the projectsite whichhave stemsmeasuring1 inch or more at groundlevel. The exact location of the bushesshall be identifiedon the projectgradingplan, and temporary fencingon the buffer boundary shall be in place duringconstruction activities in the area. If constructionactivitiesareproposedwithin the buffer area, a ' ValleyElderberry LonghornBeetle survey shall be conducted by a qualifiedbiologistin accordance with U. S.
Fish and Wildlife Service ( USFWS) protocolsand the survey submitteqto the USFWSfor determination of necessarymitigation prior
to commencement
of the constructionactivity.* Fire Protection70. Residentialfire sprinklersystems, as approvedby the CityFireMarshal, shall be installedin all habitablestructuresin the subdivisionunlessanduntilCity Fire Station No. 7 is staffedwith additional personnel[ and apparatusto adequatelyserve the projectas determinedby the ReddingFireChief. Even with theupgrade of Fire Station No. 7, homeson the following lots
shall be provided with sprinkler systems:* **Lots on cul- de- sacs or dead- end streets as a result of phasing which are more than 600feet from the street intersection; such lots shall be identifiedon the final map( s). boLots north of Street "M" unless and until a secondpublic-street access is providedto the developmentarea east of Clover
Creek fi~ om a point other than ShastaView Drive.71. A Vegetation Management/Fire Fuel ReductionPlan (Plan) shall be submittedin conjunctionwithproject improvement plansfor each developmentphaseand be subject to approval by the City Fire MarshalandDevelopmentServicesDirector. The buildout objectiveof the Plan shall be to provide an. adeqfiate fire-safetybuffer betweenhomesand certainopen- spaceareas throughselective removal of 90 percentof the
brush and trees lessthan 3 inches in diameterin thefollowingareas:Within 100feet of the anticipatedhouse sites on Lots 1 through31; Lots 38 through41; Lots 112 through117; Lots 332, 337,
and 338; Lot 376; Lots420 through 442; and Lots
APPROVED
Packet Pg. 320
Attachment: Previous Staff Report 082024 (4.11(e)--Project Acceptance, Shastina Ranch, Unit 8) S- 7- 03
and PD- 5- 04
Draft Conditions
of ApprovalPage
19 June
23,
2005
72. 73.
74. Parks,
75. 76. 77. 78. 79. The requiredfuel- reductionworkwill be accomplishedwiththe Clearing and gradingof the overallproject. The City recognizesthatthe Plan may haveto be modifiedfrom the above standard to meetother resource agency requirements for ground
disturbancenear sensitivebiological habitats. Priorto any vertical construction, a 20- foot- wide all- weather-surfaceroad shall be constructedand remain serviceable to all developinglots and fire hydrants
installed withadequate fire flowsavailable
for fire- suppressionpurposes.Burning of constructiondebrisis prohibited.Brushpiles createdby projectdevelopmentshall be abated
prior to the fireseason.Open Space, and Tree PreservationWithrecordation of a final map for the first unitof development, the developershallmakean irrevocable offer of dedicationto the City in fee simpleabsolutefor a public park site generallyas shownon the tentative map ( pursuantto Chapter17. 42 of the Redding MunicipalCode). The parksite shall be completelylocatedoutside the 100- yearfloodplainof CloverCreek. The final sizeconfigurationand name of the parksite shall be approved by the Community Services Director
and in accordancewith the requirementsof the projectDevelopmentAgreement.The developer shallenter into an agreementwith the City requiring the developer to fully improve the public park:
site and receive credittoward the subdivision's CityPark and RecreationFacilities Impact Feeobligation. The developershallbe responsible for the park design in coordinationwith the City' s CommunityServicesDepartment and securing of permits from agenciesother thanthe City necessaryfor construction. Park improvementsshallbe completed in accordance
with the requirementsandschedulecontainedin the project DevelopmentAgreement. Withrecordationof a final map( s), the developer shall dedicate to the City in fee simple absolutethe open- spacearea identified as Parcel " B" on the tentativemap. This area as a minimum shall encompassthe 100- year floodplainof Clover Creek as' determinedby the CloverCreek Preserve FEMALetter of Map Revision. The land grant shallbe for the purposeof maintainingopenspaceandfloodplainsafety and for public trails and otheruses allowedby the City' s " OS" OpenSpacezoning district. However, the dedication shall be in fee simple
absolute and nfo reversionaryinterest or condition subsequentshall be vested in permittee.Individual property lines shall extendthroughParcel "E"
and the areaidentifiedas privateopen-space easementson the final map( s). With recordationof a final map( s), Parcel "C" and Parcel "D" shall be eitherbe placedin a private open- space easement(s) in a manner approved by the City, or protectionandpreservationotherwiseachievedin a mannerestablished APPROVED Packet Pg. 321
Attachment: Previous Staff Report 082024 (4.11(e)--Project Acceptance, Shastina Ranch, Unit 8) S- 7- 03
and PD- 5- 04
Draft Conditions
of ApprovalPage
20 June23, 2005 0. All subdivisionlots and streets shallbe located outsideof and abovethe 100- year ttoodplainof Clover Creek and meet the setback andeasement requirements of Chapter 18. 48 River/ CreekCorridor Developmentastheypertain to Clover Creek ( e. g., 25- foot setbackfromriparianzone or 50-foot setback from top of bank, whicheveris greater).. Adequateinformationto determinecompliancewith this condition
shall be provided with the projectimprovementplans.*81. The finishedfloor elewitionof all lots shall be a minimum of 1 foot above the 100- year floodplainelevationof Clover Creek. Compliancewith this requirementshall be determinedwith reviewof projecthnprovement plans, exceptingLots 112 through117, 332, 337, and 338. For theselots, an as- built grading plan shall be submitted to the PlanningDivision after construction demonstratingcompliance, or elevation
certificatesshall be required with applicationfor a buildingpermit.**82. Preservationof existing' treeswitha diameter of 6 inches or more at 4. 5 feet abovethe ground (unless otherwisespecified) shall be incorporatedinto the projectin order to satisfythe purposes of Chapter 18. 45 Tree Preservationof the Redding
MunicipalCode: a. Trees within Parcels "C," " D," and " E." Trees within the: parkways
between the curb and right- of- way boundaryalong ShastaViewDrive. Selected trees
within the publicpark site as determinedby the CommunityServices Department.Trees with a dian~eter of 12 inchesor greater withinthe rear-yardsetback of anylot where grading
is not necessaryto achieve the lot drainage requirementsof the City Engineer.Grey pines meetingthe abovesize and location standardsfor preservationmay be removedupon a demonstration that they may currentlyor in the futurethreatena private or
public
improvement. Thetree- preservation plan shall be incorporatedinto the project improvement plans.' ...............Archaeology83. If any archaeologyresources ( human skeletal remains, culturallymodifiedlithic materials,structuralfeatures, or historicartifacts) are encounteredduringground- disturbingactivities,all such activitiesshallbe haltedwithin a 55- yardradiusof the discovery, and a qualifiedarchaeologist shall be contacted
to
determinethe nature of the find, evaluate its significanceand, if necessary, recomrnendappropriatemitigation.*Noise
84. APPROVED Packet Pg. 322
Attachment: Previous Staff Report 082024 (4.11(e)--Project Acceptance, Shastina Ranch, Unit 8) S- 7- 03
and PD- 5- 04
Draft Conditions
of ApprovalPage
21 June23, 2005 85. All homeson lots next to ShastaView Drive shall be providedwith air- conditioningsystemsto allow occupancy with doors
and windowsclosed. Air Quality 86. The followingStandardMitigation Measures (SMM) shall be implementedduringgrading and constructionactivitiesto contrOl dust and PM~ 0 emissions:*a. Nontoxicsoil stabilizersshall be applied accordingto manufacturer's specificationto all inactive constructionareas (previouslygradedareas inactive
for 10 days or more). Reestablishground cover on gradedand exposed portions of the construction
site through hydroseedingand mulching.All grading operationsshallbe suspended when winds (as instantaneousgusts)
exceed 20 miles per hour. Temporarytrafficcontrolas directedby the City Engineer shall be providedas appropriate duringall phases of constructionto improve traffic
flow ( e. g., flag person). eo Constructionactivitiesthat couldaffect traffic flow shall
be scheduled, during off- peak hours.Active constructionareas, haulroads, etc., shall be watered at least twicedaily or
more as needed to limit dust. go Exposed stockpiles of soil and other backfill materialshall eitherbe covered,watered, or have soil binders added to inhibit dust and wind erosion.Ail tracks hauling; soil and other loose material shallbe coveredor shouldmaintainat least2 feet of fi: eeboard ( i. e., minimumvertical distancebetweentop of the load and the trailer) in accordancewith the requirementsof CVC Section23114. This provision is
enforcedby local law enforcementagencies ..........All public roadwaysusedby the project contractorshall be maintainedfree from dust, dirt, and deb: ds causedby constructionactivities.
Streetsshallbe sweptat the end of the day if visible soil materialsare carded onto adjacentpublicpaved roads. Wheel washersshrill be used where vehiclesenter and exit unpavedroadsontopavedroads, or trucks, a~ ad any equipmentshall be washed off
leavingthe sitewith each trip. Open burningof cl[ eared vegetationshall be prohibited. Clearedvegetation shall be treatedby legal meansother thanopen burning, suchas chippingor grinding on- site, or transport to an appropriatereceiving facility. Such methodsshall be noted on improvementplans. At no timeshall open burning of materials generated
APPROVED
Packet Pg. 323
Attachment: Previous Staff Report 082024 (4.11(e)--Project Acceptance, Shastina Ranch, Unit 8) S- 7- 03
and PD- 5- 04
Draf~ Conditions
of ApprovalPage
22 June
23, 2005 87. 88. The followingmitigation measuresshall be implemented during constructionof the subdivisionto reducetemporary Noxemissionsas recommendedby the Shasta County Air
Quality ManagementDilstrict ( SCAQMD):*ao Theapplicantshallprovide a plan for approval by the SCAQMD, demonstratingthat off- road vehiclesand equipment with 50 or more horsepower to be used in constructionoftlhe projectwill achievea project- wide fleet average20 pen- cent Nox reductionand 45 percent particulate reductioncompared to the most recentCaliforniaAir ResourcesBoard fleet averageat the time of construction.bo The applicant shall submitto the SCAQMD a comprehensiveinventoryof all off- road constructionequipmentwith 50 or morehorsepowerthat will be used an aggregateof 40 or more hours during any portion of the constructionproject. The inventoryshall include the horsepowerrating, engine-productionyear, and projectedhours of use or fuelfor each piece of equipment. The inventoryshall be updatedand submittedmon~ ly throughout the durationof the project, exceptthat an inventoryshall not be required for any 30- day period in whichno constructionactivityoccurs. c. All construction equipmentshallbe properlytuned and maintained.do Equipment operatorsshall
be instructed to minimize equipment idlingtime to 10 minutes.eo Existing power sources
insteadof temporary power generatorsshall be utilizedwhenever possible.The followingStandardLevel " A" MitigationMeasures as identifiedin the City of Redding Air Quality Element of the General Plan shallbe implemented to minimizeoverall
air qualityimpacts as a result ofbuiltdoutof the subdivision:*ao All homes shall 'be equipped
with energy- efficient processsystemsfor heatingequipment and waterheaters. An electricaloutlet shall be installedin
the- front yard and backyardof all homes for electrical yard equipment. Anywood-
burningstoves installedin a homeshall be EnvironmentalProtection Agency- PhaseII certified.
In addition to the above,
the followingbuilt- in project elementsserve
as mitigations to minimizeoverallair quality impacts:
d. Bus stopsalongShastaViewDrive. e. Provision
APPROVED
Packet Pg. 324
Attachment: Previous Staff Report 082024 (4.11(e)--Project Acceptance, Shastina Ranch, Unit 8) S- 7- 03
and PD- 5- 04
Draft Conditions
of ApprovalPage
23 June 23, 2005 Miscellaneous89. A uniform6- foot- high, solid- woodfence or equivalent shall be constructedin conjunctionwith subdivisionimprovementsalong the rear property lines of Lots 338through376. Constructionanddesist detailsof the fence shall
be approved by the DevelopmentServices Director.90. Neighborhoodidentificationshall notduplicatethe nameof existingsubdivisionsin the City
APPROVED
Packet Pg. 325
Attachment: Previous Staff Report 082024 (4.11(e)--Project Acceptance, Shastina Ranch, Unit 8) ATTACHMENT " H"
EMINENT DOMAIN FINDINGS
City Council Policy 1703 establishes certain findings that the Planning Commission must determine to be in evidence in order to support a tentative map condition which requires an off- site improvement that could leadto the needfor useof eminent domain. These findings are: The dedication requirementwill be consistentwith the Redding GeneralPlan, the Subdivision Ordinance, and any plan line or site plan review criteria adoptedby ordinanceof the Re& ting City
Council.2. The dedication requirementis necessaryto accomplishone ( emphasisadded) or moreof the
following:To mitigatethe environmentalimpactsof the projectas identifiedin anyfinal environmentalimpact
report. bo To achieve consistency' with the Circulation Elementof the GeneralPlan and any standards,policies, or street plans containedin the
document.The dedication requirementis necessaryto ensuresafe and adequate accessto the projectand the traveling
public.The dedication requirementis necessaryto maintainand protectthe integrityof theCity' s arterial street
system.That the needfor dedication requirementand resultant street improvementis causedby the project, eitherby itself or in conjunctionwith other projectsin the immediatearea, and that failureto makethe dedication requirementwill resultin theCity's havingto spend public dollarsto mitigatethe , accessand safety aspectsof the projectthat are the responsibility of the
developer.
6- 17- 05 STAF\
S703-
G
APPROVED Packet Pg. 326
Attachment: Previous Staff Report 082024 (4.11(e)--Project Acceptance, Shastina Ranch, Unit 8)
HASTINA RANCH
SUBDIVISION i
Legend
TRAFFIC SIGNAL
mmwm STREET SEGMENT IMPROVEMENTS
i~ POTENTIAL ASSESSMENT, BENEFIT AN/ OR REIMBURSEMENT
AREAS N GIS
DIVISION DEVELCPMENTSERVICES
DEPARTMENTDATE
PRODUCED: FEBRUARY3,
2005 01, 2002, 400
FeetP:~P LANNI NG\ ES RI\SHASTINA_ EIR.
MXD LOCATION
MAP POTENTIAL ASSESSMENT, BENEFIT
AND/ OR REIMBURSEMENT
DISTRICTAREAS
MTG.
DATE:
APPROVED
Packet Pg. 327
Attachment: Previous Staff Report 082024 (4.11(e)--Project Acceptance, Shastina Ranch, Unit 8) N G ~ N ERRS , PLA N N FRS
MEMORANDUM
To: City of Redding Date:
Attn: Mr. Doug Demallie Project:
From: Andrew Lee Job No.:
Re: Shastina Ranch Phase 1 Supplemental File No.:
Traffic Analysis
CC: Paul Miller
March 28, 2005
Shastina Ranch GPA Traffic Impact
Study
25-
5130- 06
C723MEM014.DOC This memorandumaddressesthechange in Level-of- Service (LOS) for intersectionsand roadway segmentsalong the segmentof ChurnCreekRoadeast of the I- 5 interchangeresultingfrom the constructionof 120 dwelling unit,,; within the Shastina Ranch project area. The analysis was performed for the existingroadway network, which doesnot include the construction of the ShastaView Drive Extension
and theKnighton Road Extension.Phase1
ProjectDescription and Trip Generation TheShastinaRanchproject containsa mix of residential and light industrialland uses. Projectbuild- out is plannedfor 460 dwellingunits I, DU) and 366, 000 squarefeet of lightindustrial facilities. The projectbuild-out trip generationis projectedat 7, 106 daily, 684 AM peak hour, and813 PM peakhour trips. As a first phase of the project, 120 DU are plannedfor construction.
The constructionof the project's first phaseis projectedto take place beforethe construction of otherapproved/ pending projectsin the area, includingthe King- Burk Subdivision, the Stone CreekSubdivision, and the VeteransHospital. Table1 showsthe projected trip
generation of Phase
1 of the project.TABLE 1 PROJECT TRIPGENERATIONSingle- Family Housing (210) Per DU
9. 66 0. 74 25% 75% 0. 98 63% '~7% i!~ :, ~, ~ i!:. ]~ ;~:.i' i !~: ii,: .!:~ i' i' i'~!!! iV~ ~ i~ D~ii~ 'i:.~ i:: i !~ M, P~ kI~ i~
ii'~ Tri~ s,- i~ : pM~ peak ~ofi' r ~ i~ s Project Phase 1 120 DU 1, 159 8922 6711874 44 As shown in Table 1, Phase1 of the projectwill generatedan estimated1, 159 daily, 89AM peak, and 118PM peak hour trips. Phase 1 constitutesapproximately15% of the totalShastina
Ranch developmenttraffic, basedon the projected
daily trip generation.ExistingPlus PhaseI Project Traffic OperationsThe project impact on intersectionsand roadwaysegments near the projectarea was quantifiedby adding the project- generatedtrips onto the: existing intersectionandroadwaysegmenttrafficvolumes. All traffic accessfor Phase1 of the projectis from AirportRoad. The projecttrip distribution is similar to the originaltrip distributionincluded in the ShastinaRanchFEIR, but accounts for some traffic redistributiondue to the lackof the Shasta View Drive Extension and KnightonRoadExtension in the roadwaynetwork. LOS computationswere based on the methods documentedin the TransportationResearchBoardpublicationHighway CapacityManual, Fourth Edition, 2000. Tables 2 and 3 show the 943 ReserveDrive, Suite
APPROVED Packet Pg. 328
Attachment: Previous Staff Report 082024 (4.11(e)--Project Acceptance, Shastina Ranch, Unit 8) March 28, 2005
intersection LOS for Existing an,d Existing Plus Project Phase 1 Only Conditions. Table 4 shows tile roadway segment LOS for both Existing and Existing Plus Project Phase 1 Only Conditions TABLE 2
INTERSECTION LEVELS- OF- SERVICE:
EXISTING CONDITIONSi; :.~i: ~ i: ::/,:-!.: i::, i~ '! *;~ '::~' ~ i~::~:,!;~0ntr0!~. : it.: : ;:;-:~, '~ ~:i::. i~=::': iWarrant:~[ ~.~,~.:;.~:-., :: .'~: !~ Warrant.~ 6 Bonnyview Road / I- 5 SBRampsSignal . 28. 3 C 31. 4 C 7 Bonnyview Road / I- 5 NBRampsSignal31. 3 C 28. 0 C 8 Bechelli
Lane / Chum Creek RoadSignal 24. 6 C 24.4 C 9 Churn Creek Road / Victor Avenue T~ VSC22. 4 C No 30.1 D No 10Churn Creek Road / RanchoRoad TWSC 14. 8 B No 12. 4 B No 11 RanchoRoad / Alta Mesa Drive TWSC 11. 9 B No 11. I B No As shown in Table 2, the Chum (,'reek Road / Victor Avenueintersectionis currently operatingatdeficient LOS D. All other intersectionsare currently operatingat acceptableLOS. Mitigations are discussedin the following section. TABLE 3 EXISTING PLUSPROJECTPHASE 1
ONLY WITHOUT
KNIGHTON ROAD AND SHASTA VIEWDRIVE
EXTENSION 6 Bo~ y~ ew Road / I- 5
SB Rmps Sisal28. 3 C31. 3 C 7 BonnyviewRoad / I- 5 NB Ramps Signal 3 !. 7 C 27. 9 C - 8 BechelliLane / Churn CreekRoad Signal
24. 4 C 28. 3 C 9 Churn Creek Road / Victor Avenue TWSC24. 6 C No 34. 9 DNo 10 Chum CreekRoad / Rancho Road TWSC15. 7 C No 12. 9 B No1 Rancho Road / AltaMesa Drive TWSC 12.4 B No
11. 7 B NoAs shown in Table 3, the addition of theproject ' is projected to further aggravatedelay at the Chum CreekRoad / Victor Avenueintersection. Theproject increases delay by 4. 8 seconds.
TABLE 4 ROADWAYLEVELS- OF- SERVICE:EXISTING, EXI~ STINGPLUSPROJECTPHASE1
ONLY CONDITIONS
Rancho Road -
Churn Creek Road to Shasta View DriveExisting Two-
Lane Arterial
4,
960 A Existing + ProjectPhase I Two-
Lane Arterial 5, 480A Churn
Creek Road - I- 5/ Churn Creek RoadInterchange to
Rancho Road Existing
Two-
Lane Arterial 10, 520 C
Existing + Project
Phase I Two- LaneArterial 11,
040 C As shown in Table 4, the addition
of the projectdoes notimpactthe RanchoRoadand Chum Creekroadwaysegmentseast of I- 5 such that deficient LOS occurs.943 ReserveDdve, Suite 100, Roseville, CA 95678 - ( 916) 782- 8688 fax ( 916) 782-
8689
APPROVED
Packet Pg. 329
Attachment: Previous Staff Report 082024 (4.11(e)--Project Acceptance, Shastina Ranch, Unit 8) March 28, 2005
Mitigation Measures
The Chum Creek Road/ Victor Avenue intersectionis currently operatingat deficientLOS " D".
The additionof Phase1 of the projectwill increasedelayat the intersectionby4. 8 seconds. Per the Shastina Ranch FEIR, the ideal mitigation measurefor the intersectionis to realignthe Victor Avenueand RanchoRoad approachessuch thata four-. legged intersectionis formed. However, the improvementsat this locationare difficultto implementand couldbe expensivedueto existing topographic constraintsat the intersection
locations.Per theCity's amended SignificantTraffic Impact Standards ( Omi- Means, Memoto City of Redding Planning/PublicWorks, July 16, 2004), an increasein delay of morethan five (5) seconds at an intersection andan increaseof morethan 5% in the volume-to- capacity ratio ( V/ C) on a roadwaysegment is consideredas " significant" for roadway facilitiescurrentlyoperatingunder unacceptableconditions.As such, the additionaldelay resultingfromthe constructionof Phase 1 of the projectis considered "not significant" and the appropriatemitigationmeasurewould therefore be a fair share payment
towardthe ultimatemitigationdescribedabove. 943 Reserve Ddve,
Suite 100, Roseville, CA 95678 - (
APPROVED
Packet Pg. 330
Attachment: Previous Staff Report 082024 (4.11(e)--Project Acceptance, Shastina Ranch, Unit 8) z~ ~ ~.,~~~-~,...'I_ . ~ ....2
to 3. 5 - ~', i
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ELOPMENTSERVICESDEP,~ENT
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APPROVED
Packet Pg. 331
Attachment: Previous Staff Report 082024 (4.11(e)--Project Acceptance, Shastina Ranch, Unit 8) i~- ~ J ,'. ~ -N CHURN
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APPROVED
Packet Pg. 332
Attachment: Previous Staff Report 082024 (4.11(e)--Project Acceptance, Shastina Ranch, Unit 8) PF
CITY UMffS
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I I
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DATE PRODUCED:
JANUARY 24, 2005
ZONING MAP
SHASTINA RANCH SUBDIVISION
AND FACILITY PLAN AREA
DR- i- OS, S-
7- 05,
APPROVED
Packet Pg. 333
Attachment: Previous Staff Report 082024 (4.11(e)--Project Acceptance, Shastina Ranch, Unit 8) PF
SC
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I I
0 500 1000 1500
FEET
DATE PRODUCED:
PROPOSED ZONING MAP
SHASTINA RANCH SUBDIVISION
AND FACILITY PLAN AREA
JANUARY 24, 200.5 EIR- I- 05, S-
7- 03,
GPA-
4-
APPROVED
Packet Pg. 334
Attachment: Previous Staff Report 082024 (4.11(e)--Project Acceptance, Shastina Ranch, Unit 8) i
EN( NEEF
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FACILITY
PLAN AREA DATE PRODUCED:
EIR- 1-
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APPROVED
Packet Pg. 335
Attachment: Previous Staff Report 082024 (4.11(e)--Project Acceptance, Shastina Ranch, Unit 8) I
III
SHASTINA ~ NCH SUBDI~ ISION~,F/
I , ~. ~sou.
c,: GIS DIVISION PROPOSED AMENDMENT REDDINGMUNI
AIRPORTD~ LOPMENTSER~ CES DEP~ E~
CLUPI~: I f SHASTINARANCHSUBDIVISION 0 5~ 1 ~ 0 1500O* TE P.
ODUCSD: AND FACILITYP~ N
AREA
c~ SEPTEMBER1~, 2004 EIR- I- 03, S- 7-
APPROVED
Packet Pg. 336
Attachment: Previous Staff Report 082024 (4.11(e)--Project Acceptance, Shastina Ranch, Unit 8)
APPROVED
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Attachment: Previous Staff Report 082024 (4.11(e)--Project Acceptance, Shastina Ranch, Unit 8)
APPROVED
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Attachment: Previous Staff Report 082024 (4.11(e)--Project Acceptance, Shastina Ranch, Unit 8)
APPROVED
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Attachment: Previous Staff Report 082024 (4.11(e)--Project Acceptance, Shastina Ranch, Unit 8)
APPROVED
Packet Pg. 340
Attachment: Previous Staff Report 082024 (4.11(e)--Project Acceptance, Shastina Ranch, Unit 8)
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Approve and authorize the following actions relative to the Victor and Cypress Avenues Active Transportation Project:
(1) Adopt the Mitigated Negative Declaration and the Mitigation Monitoring and Environmental Commitment Program; and
(2) Approve the Victor and Cypress Avenues Active Transportation Project as described, thereby, satisfying the requirements of the California Environmental Quality Act Guidelines §15074.
Fiscal Impact
Approval of the Victor and Cypress Avenues Active Transportation Project (Project) along with adoption of the Mitigated Negative Declaration (MND) and the Mitigation Monitoring and Environmental Commitment Program (MMP) allows the project to move toward the final design and construction phases. There is no fiscal impact as a direct result of adopting the MND, MMP, and approving the project.
The total project cost is estimated at $10,408,754 with $ 7,822,000 funded by t he Active Transportation Program, $1,448,775 funded by the Federal Highway Improvement Program, and the remaining $ 1,137,979 will be locally funded by the Transportation Improvement Fee (TIF) Program.
Alternative Action
The City Council (Council) may ch oose not to adopt the MND and the MMP, and not approve the project as described. Without approval, the project would not be able to proceed as a City of Redding (City) project, as it would not comply with the California Environmental Quality Act (CEQA).
MEETING DATE: December 17, 2024
ITEM NO. 4.11(f)
FROM:
***APPROVED BY***
[email protected]
SUBJECT: 4.11(f)--Adopt the Mitigated Negative Declaration and Mitigation Monitoring Program; and Approve the Victor and Cypress Avenues Active Transportation Project Michael Webb, Public Works
Director
Packet Pg. 341
Report to Redding City Council December 12, 2024
Re: 4.11(f) - Victor and Cypress Avenues Active Transportation Project Page 2
Background/Analysis
The purpose of the project is to safe ly accommodate active transportation, including people that walk, bike and roll. The project is needed because the roadway and trail segments included in the project area have discontinuous pedestria n and bicycle facilities, and for some sections, no facilities. Pedestrians and bicyclists are required to share roadways with motor vehicles, take circuitous detours, or use unimproved paths.
The project includes: shared use pathways; sidewalk improveme nts; ADA compliant curb, gutter, and ramps; crosswalks, raised concrete pedestrian medians, and rapid flashing beacons; buffered bicycle lanes; lighting improvements; protected intersection improvements; a round - about intersection; wayfinding signage; and a pedestrian bridge. Construction work will consist of earthwork, trenching, vegetation removal, utility relocation, drainage installation and modification, tree planting, installation of irrigation, paving, striping, and sign replacement/installation. Utilities will be relocated as needed to implement the ADA compliant improvements. Drainage improvements include the installation, modification, removal, or replacement of the City storm drain utility infrastructure to ensure positive drainage of the non - motorized improvements. Construction is anticipated to begin in 2025 and continue through 2026.
An Initial Study (IS) was prepared to satisfy the CEQA requirements. It describes why the project is being proposed and the potential impacts to the existing envi ronment. The IS shows that the proposed project could have a significant effect on biological resources, but with implementation of mitigation measures, those impacts will be reduced to a level considered less than significant. The mitigation measures and conservation measures to be implemented are common practices and include, but are not limited to, biological pre -construction surveys, in - water work windows, water quality monitoring, impact minimization, exclusionary fencing, and erosion control.
Based o n the conclusions made in the IS, a n MND was prepared. The MND describes the project, including mitigation measures, and makes the determination that there will be no significant effect on the environment provided that the defined mitigation measures are implemented as part of the project. In addition, a n MMP has been written and incorporated into the MND (CEQA Section 21081.6). The MMP will be used by City staff, contractors, agencies, and monitoring personnel during and after the project to ensure effecti ve implementation of the adopted mitigation measures outlined in the MND.
The IS/MND/MMP documents were sent to the State Clearinghouse for a 30 -day public review period and distribution to pertinent state agencies. They were sent to local resource agenc ies, the Shasta County Clerk, and posted on the Public Works Department website. A public notice was also sent to landowners in the vicinity of the project and posted in the local newspaper. Two comment letters were received during the public review period.
Environmental Review
The City is the lead agency for the project pursuant to CEQA. As the lead CEQA agency, the Council is authorized to adopt the MND per Redding Municipal Code Section §18.24.070.E and state law. Upon adoption of the MND and approval of the project by the Council, a Notice of Determination will be filed with the Shasta County Clerk’s Office and the State Clearinghouse completing the environmental review process. The IS/MND is available in the Public Works Department and is currently available online at:
Packet Pg. 342
Report to Redding City Council December 12, 2024
Re: 4.11(f) - Victor and Cypress Avenues Active Transportation Project Page 3
https://www.cityofredding.gov/government/departments/public_works/environmental_managem ent/index.php
The California Department of Transportation will conduct an independent review of the project as it applies to the National Environmental Policy Act. No further action is required.
Council Priority/City Manager Goals
This agenda item is a routine operational item.
Attachments
^Location Map
^Final MND_VCAT
^Final MMP_VCAT
^Response to Comments VCAT
Packet Pg. 343
Victor Ave
E Cypress Ave
Mistletoe Ln
Churn Creek Rd
Irwin Rd
Oxford Rd
Yana Ave
Lawrence Rd
Oak Haven Ct
Minor St
Alden Ave
Reservoir Ln
School St
Alfreda Way
Oakdale Ln
Kenco Ave
Aspin Ave
Bond St
Deerfield Ave
Middleton Ln
Cockerill Dr
Industrial St
Bunker St
Vale Dr
Regal Ave
Penn Dr
Robert Ct
Le Brun Ln
Heather Ln
Churn Ct
Yahi Ln
Hartnell Ave
E Cypress Ave
Derby Ln
Fairway Ave
Norman Dr
Shirley Ln Meridian Dr
Shady LnCameo Ct
Wall St
Del Monte St
Camino Ct
Pineland Dr
Cascade Ln
King St
Ishi Dr
Silverwood St
Wheeler St
Blue View St
Merchant St
Bramble Pl
Green St
Manchester Dr
Lindeena Ln
East Way
Carleton St
Timbercreek Dr
Conifer Way
West Way
Saltu Dr
Lazelle Ct
Del Sol Pl
Breckenwood Dr
Sabre Ct
Echo Ct
Augustine Way
Dellwood Dr
Catalpa Ct
Jessica Way
Flintwood W
ay
Keystone Ct
Soda Springs Cir
Yale Ct
Arcade Way
Linda Ln
Sutterwood Dr
Floral W
ay
Odin Ct
M
earn Ct
Button Pl
Empress Ln
Oakdale Ct
Downard Ln
Alfreda Way
Marlene Ave
Parsons Dr
Victor and Cypress Avenues
Active Transportation Project
Location Map
0 1,000
Feet
/
Parcels
Project Area
Print Date: August 2, 2024
P:\Environmental Management\ProProjects\VictorCypress_ATP\VictorCypress_ATP.aprx Packet Pg. 344
Attachment: ^Location Map (4.11(f) - Victor and Cypress Avenues Active Transportation Project)
'HFHPEHU 2024
MITIGATED NEGATIVE DECLARATION
VICTOR AND CYPRESS AVENUES ACTIVE TRANSPORTATION PROJECT STATE CLEARINGHOUSE NO. 2024
SUBJECT
Victor and Cypress Avenues Active Transportation Project
PROJECT DESCRIPTION
The City of Redding (City) proposes to construct the Victor and Cypress Avenues Active Transportation Project (project). The purpose of the project is to safety acco mmodate active transportation, including people that walk, bike and roll. The project is needed because the roadway and trail segments included in the project area have discontinuous pedestrian and bicycle faci lities, and for some sections, no facilities.
Pedestrians and bicyclists are required to share roadways with motor vehicles, take circuitous detours or use unimproved (dirt surface) paths. Under existing conditions, some disabled pedestrians do not have a choice and must find alternative modes of transportation or share the vehicular traveled way.
The project includes: shared use pathways; sidewalk improvement s; ADA compliant curb, gutter, and ramps; crosswalks, raised concrete pedestrian medians, and rapid flashing beacons; buffered bicycle lanes; lighting improvements; protected intersection improvements; a r ound-about intersection; wayfinding signage; and a pedestrian bridge. Construction work will consis t of earthwork, trenching, vegetation removal, utility relocation, drainage installation and modifica tion, tree planting, installation of irrigation, paving, striping, and sign replacement/installation. Utilities will be relocated as needed to implement the ADA compliant improvements. Drainage improvements include the installation, modification, removal, or replacement of the City storm drain utility infrastructure to e nsure positive drainage of the non-motorized improvements. The improvements will be constructed the City right of way and within easement areas.
Construction is anticipated to begin in 2025 and continue through 2026.
ENVIRONMENTAL SETTING
The approximately 28.74-acre project area largely consists of existing urban road corridors and adjoining City right-of-way. Adjacent development includes private and commerc ial businesses, offices, and single and multiple-family residences. A private school and a cemetery are near the westernmost end of the Cypress Avenue segment, while the southernmost extent of the Victor Avenue segment ends at its crossing over Churn Creek. A large undeveloped, but previously disturbed private pa rcel is at the northeast corner of the Cypress/Victor intersection. The City designates East Cypress Avenue, Victor Avenue, and Hartnell Avenue as Minor Arterials; while the side streets that intersect these larger roads, including Alfreda Way, are designated as Local Roads with much lower traffic volumes.
Vegetation in the project area is mainly landscape ornamentals, intermixed with areas dominated by native oaks and pines. The southern extent of the Victor Avenue segment ends in the designated Open Space on the north side of Churn Creek. The creek, itself, is just outside of the project area.
Packet Pg. 345
Attachment: ^Final MND_VCAT (4.11(f) - Victor and Cypress Avenues Active Transportation Project) City of Redding
Public Works Department, Engineering Division Mitigated Negative Declaration
'HFHPEHU2024
FINDINGS AND DETERMINATION
The City of Redding conducted an Initial Study (attached) that determined that the proposed project could have significant environmental effects on biological resources. Implementation of specific mitigation measures identified below will avoid or mitigate the potentially significant environmental effects identified, and the preparation of an environmental impact report will not be required. If there are substantial changes that alter the character or impacts of the proposed project, another environmental impact determination will be necessary.
Prior to approval of the project, the lead agency may conclude, at a public hearing, that certain mitigation measures identified in the Mitigated Negative Declaration are infeasible or undesirable. In accordance with California Environmental Quality Act (CEQA) Section 15074.1, th e lead agency may delete those mitigation measures and substitute other measures that it determines are equivalent or more effective. The lead agency would adopt written findings that the new measure(s) is(are) equivalent or more effective in mitigating or avoiding potential significant effects and that it would not cause any potentially significant effect on the environment.
1) Based on the whole record (including the Initial Study and any supporting documentation) and the mitigation measures incorporated into the project, the City of Redding has determined that there is no substantial evidence that the project will have a significant effect on the environment. 2) The Mitigated Negative Declaration, with its supporting documentation, reflects the independent judgment and analysis of the lead agency, which is the City of Redding.
DOCUMENTATION
The attached Initial Study documents the reasons to support the above determination.
MITIGATION MEASURES
The following mitigation measures will be incorporated into the project to minimize potential effects on biological resources:
MM-1 Removal of large trees (10-inch dbh or greater) with cavities, crevices, or snags shall occur before maternity colonies form (i.e., prior to March 1) or after young are volant (i.e., after August 15). If construction (including the removal of large trees) occurs during the non-volant season (March 1 through August 15), a qualified biologist shall conduct a pre-c onstruction survey of the project area to locate maternity colonies and identify measures to protect the colonies from disturbance.
The preconstruction survey will be performed no more than seven days prior to the implementation of construction activities. If a lapse in construction activiti e s f o r s e v e n d a y s o r l o n g e r o c c u r s between those dates, another pre-construction survey will be performed. If a maternity colony is found a qualified biologist (in consultation with the CDFW) will determine the extent of a construction-free buffer zone to be established around the nest. If practicable, removal of large trees with cavities will occur before maternity colonies form (i.e., prior to March 1) or after young are capable of flying (i.e., after August 15).
MM-2 If construction is to occur during the nesting season for birds (February 1 through August 31) or raptors (November 1 through July 15) a qualified biologist will conduct a pre-construction survey Packet Pg. 346
Attachment: ^Final MND_VCAT (4.11(f) - Victor and Cypress Avenues Active Transportation Project) City of Redding
Mitigated Negative Declaration Public Works Department, Engineer ing Division
'HFHPEHU 2024
to locate active nests. The pre-construction survey will be conducted no more than seven (7) days prior to the initiation of construction activities. If a lapse in construction activities occurs for 7 days or longer, another pre-construction survey will be perform ed. If an active nest is found, a qualified biologist (in consultation with the CDFW) will determine the extent of a buffer zone to be established around the nest. The pre-construction survey may be conducted concurrently with pre-construction surveys for other special-status species.
PUBLIC REVIEW DISTRIBUTION
Draft copies or notice of this Mitigated Negative Declaration were distributed to:
State Clearinghouse
Shasta County Clerk
California Department of Transportation District 2
California Department of Fish and Wildlife District 1 Central Valley Regional Water Quality Control Board
California Highway Patrol
Native American Heritage Commission
State Office of Historic Preservation
All property owners within 300 feet of the project area boundary
PUBLIC REVIEW
(X) Draft document referred for comments 11/4/2024–12/3/2024 Date
( ) No comments were received during the public review period. ( ) Comments were received but did not address the draft Mitig ated Negative Declaration findings or the accuracy/completeness of the Initial Study. No response is necessary. The letters are attached. ( ) Comments addressing the findings of the draft Mitigated Nega tive Declaration and/or accuracy or completeness of the Initial Study were received during the publ ic review period. The letters and responses follow (see Attachment D, Response to Comments). 9 Packet Pg. 347
Attachment: ^Final MND_VCAT (4.11(f) - Victor and Cypress Avenues Active Transportation Project) Packet Pg. 348
Attachment: ^Final MND_VCAT (4.11(f) - Victor and Cypress Avenues Active Transportation Project) V
ictor and Cypress Avenues Active Transportation Project Page 1 November 2024
MITIGATION MONITORING AND
ENVIRONMENTAL COMMITMENT PROGRAM
VICTOR AND CYPRESS AVENUES ACTIVE TRANSPORTATION PROJECT STATE CLEARINGHOUSE NO. 2024110090
MITIGATION MONITORING PROGRAM CONTENTS
This document is the Mitigation Monitoring and Environmental Commitment Program (MMP/ECP) for the Victor and Cypress Avenues Active Transportation Project (project). The MMP/ECP includes a brief discussion of the legal basis for, and the purpose of, the program, discussion, and direction regarding complaints about noncompliance; a key to understanding the monitoring matrix; and the monitoring matrix.
LEGAL BASIS OF AND PURPOSE FOR THE MITIGATION MONITORING PROGRAM California Public Resources Code Section 21081.6 requires public agencies to adopt mitigation monitoring or reporting programs whenever certifying an environmental impact report (EIR) or a mitigated negative declaration (MND). This requirement facilitates implementation of all mitigation measures adopted through the California Environmental Quality Act (CEQA) process.
The MMP contained herein is intended to satisfy the requirements of CEQA as they relate to the Initial Study/Mitigated Negative Declaration prepared for the project. It is intended to be used by City of Redding (City) staff, participating agencies, project contractors, and mitigation monitoring personnel during implementation of the project.
Mitigation is defined by CEQA Guidelines Section 15370 as a measure that does any of the following:
Avoids impacts altogether by not taking a certain action or parts of an action. Minimizes impacts by limiting the degree or magnitude of the action and its implementation. Rectifies impacts by repairing, rehabilitating, or restoring the impacted environment. Reduces or eliminates impacts over time by preservation and maintenance operations during the lif e
o
f the project.
Compensates for impacts by replacing or providing substitute resources or environments.
The intent of the MMP is to provide for the effective implementation and enforcement of adopted mitigation measures and permit conditions. The MMP will provide for monitoring of construction activities as necessary, onsite identification and resolution of environmental problems, and proper reporting to City staff.
In addition to meeting the CEQA MMP requirements, this document incorporates environmental commitments, standard practices, conservation measures, and best management practices (BMPs). The environmental commitments may be part of the project design, standard contract specifications, City requirements, or conservation measures. These commitments are part of the project, but they do not Packet Pg. 349
Attachment: ^Final MMP_VCAT (4.11(f) - Victor and Cypress Avenues Active Transportation Project) City of Redding
Public Works Department, Engineering Division Mitigation Monitoring Program
November 2024
constitute mitigation under CEQA as they have not been incorporated to reduce a potentially significant impact.
MITIGATION MONITORING/ENVIRONMENTAL COMMITMENT PROGRAM TABLE The MMP/ECP Table identifies the mitigation measures and commitments proposed for the project. The tables have the following columns:
Mitigation Measure: Lists the mitigation measures identified within the Initial Study for a specific potentially significant impact, along with the number for each measure as enumerated in the Initial Study.
Environmental Commitment: Lists the commitments identified within the project that are not r
elated to a potentially significant CEQA impact, but further provide for environmental resource protection.
Timing: Identifies at what point in time, review process, or phase the mitigation measure will be c
ompleted.
Agency/Department Consultation: References the City department or any other public agency with which coordination is required to satisfy the identified mitigation measure. Verification: Spaces to be initialed and dated by the individual designated to verify adherence to a specific mitigation measure.
NONCOMPLIANCE COMPLAINTS
Any person or agency may file a complaint asserting noncompliance with the mitigation measures and commitments associated with the project. The complaint shall be directed to the City in written form, providing specific information on the asserted violation. The City shall investigate and determine the validity of the complaint. If noncompliance with a mitigation measure has occurred, the City shall take appropriate action to remedy any violation. The compliant shall receive written confirmation indicating the results of the investigation or the final action corresponding to the particular noncompliance issue.
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Attachment: ^Final MMP_VCAT (4.11(f) - Victor and Cypress Avenues Active Transportation Project) V
ictor and Cypress Avenues Active Transportation Project Page 3 November 2024
MITIGATION MONITORING AND ENVIRONMENTAL COMMITMENT PROGRAM TABLE
FOR THE VICTOR AND CYPRESS AVENUES ACTIVE TRANSPORTATION PROJECT
MITIGATION MONITORING PROGRAM
STATE CLEARINGHOUSE NO. 2024110090
ENVIRONMENTAL COMMITMENTS
The following environmental commitments will be incorporated into the project to further protect environmental and biological resources:
Best Management Practices
Timing/
Implementation
Enforcement/
Monitoring
Verification
(Date and Initials)
Air Quality (AQ)
AQ-1. Nontoxic soil stabilizers will be applied according to manufacturer’s specification to all inactive construction areas.
Construction Construction
Management
AQ-2. All grading operations will be suspended when winds (as instantaneous gusts) exceed 20 miles per hour.
Construction Construction
Management
AQ-3. Water all stockpiles, access roads, and disturbed or exposed areas, as necessary, to prevent airborne dust.
Construction Construction
Management
AQ-4. Pursuant to the California Vehicle Code (Section 23114(e)(4)) (California Legislative Information 2016), all trucks hauling soil and other loose material to and from the construction site will be covered or will maintain at least 6 inches of freeboard (i.e., minimum vertical distance between top of load and the trailer).
Construction Construction
Management
AQ-5. All public roadways used by the project contractor will be maintained free from dust, dirt, and debris caused by construction activities. Streets will be swept at the end of the day if visible soil materials are carried onto adjacent public paved roads.
Construction Construction
Management
Biological Resources (BIO)
BIO-1. As required by the City of Redding Stormwater Quality Management and Discharge Control Ordinance, an erosion and sediment control plan (ESCP) or will be prepared to address BMPs that will be used to prevent erosion and sediment loss. The ESCP must also address dust control, spill control, pollution control, waste management, equipment maintenance and fueling, and materials storage within the project site.
Preconstruction/
Construction
City/ Construction
Management
BIO-2. Appropriate erosion and sediment control measures (e.g., silt fences, straw wattles) shall be in place prior to the onset of construction activities near jurisdictional waters and in project areas where there is a potential for surface runoff to drain into jurisdictional waters. The measures shall be monitored and maintained until construction activities have ceased.
Construction Construction
Management
Packet Pg. 351
Attachment: ^Final MMP_VCAT (4.11(f) - Victor and Cypress Avenues Active Transportation Project) City of Redding
Public Works Department, Engineering Division Mitigation Monitoring Program
November 2024
Best Management Practices
Timing/
Implementation
Enforcement/
Monitoring
Verification
(Date and Initials)
BIO-3. High visibility fencing, flagging, or markers will be installed along the edges of the work zone near avoided waters and riparian areas. In addition, equipment entry and exit points; and staging, storage, and stockpile areas must be clearly marked prior to the entry of mechanized equipment or vehicles into the construction area.
Construction Construction
Management
Cultural Resources (CR)
CR-1. If previously unidentified cultural materials are unearthed during construction, it is City/Caltrans policy that work be halted in that area until a qualified archaeologist can assess the significance of the find. Additional archaeological surveys will be needed if the proposed project undertaking limits are extended beyond the present survey APE limits.
Construction City/ Construction
Management
CR-2. If human remains are discovered during project activities, all activities in the vicinity of the find will be stopped and the Shasta County Sheriff-Coroner’s Office shall be notified. If the coroner determines that the remains may be those of a Native American, the coroner will contact the Native American Heritage Commission (NAHC). Treatment of the remains shall be conducted in accordance with further direction of the County Coroner or the NAHC, as appropriate.
Construction City/NAHC/
County Coroner
Hazards and Hazardous Materials (HAZ)
HAZ-1. Hazardous materials, including fuels, oils, cement, and solvents will be stored and contained in an area protected from direct runoff and away from areas where they could enter waters of the United States.
Construction City/ Construction
Management
HAZ-2. Construction equipment will be inspected daily for leaks. Leaking fluids will be contained upon detection, and equipment repairs will be made as soon as practicable, or the leaking equipment will be moved offsite.
Construction City/ Construction
Management
HAZ-3. Secondary containment such as drip pans or absorbent materials will be used to catch spills or leaks when removing or changing fluids. Secondary containment will be used for storage of all hazardous materials.
Construction City/ Construction
Management
HAZ-4. Spill containment and clean-up materials will be kept onsite at all times for use in the event of an accidental spill.
Construction City/ Construction
Management
HAZ-5. Absorbent materials will be used on small spills rather than hosing down or burying the spill. The absorbent material will be promptly removed and disposed of properly.
Construction City/ Construction
Management
Packet Pg. 352
Attachment: ^Final MMP_VCAT (4.11(f) - Victor and Cypress Avenues Active Transportation Project) City of Redding
Mitigation Monitoring Program Public Works Department, Engineering Division Victor and Cypress Avenues Active Transportation Project Page 5 November 2024
Best Management Practices
Timing/
Implementation
Enforcement/
Monitoring
Verification
(Date and Initials)
Wildfire (WF)
WF-1. Per the requirements of the California Public Resources Code (PRC) Section 4442, theCity contract specifications will include a provision that internal combustion engines will be equipped with an operational spark arrester, or the engine must be equipped for the prevention of fire.
Preconstruction/
Construction
City/ Construction
Management
Packet Pg. 353
Attachment: ^Final MMP_VCAT (4.11(f) - Victor and Cypress Avenues Active Transportation Project) City of Redding
Public Works Department, Engineering Division Mitigation Monitoring Program
November 2024
CALIFORNIA ENVIRONMENTAL QUALITY ACT MITIGATION MEASURES Resource-specific mitigation measures that will be used during project implementation include the following:
Mitigation Measure (MM)
Timing/
Implementation
Enforcement/
Monitoring
Verification
(Date and Initials)
Biological Resources (BIO)
MM-1. Removal of large trees (10-inch dbh or greater) with cavities, crevices, or snags shall occur before maternity colonies form (i.e., prior to March 1) or after young are volant (i.e., after August 15). If construction (including the removal of large trees) occurs during the non -volant season (March 1 through August 15), a qualified biologist shall conduct a pre -construction survey of the project area to locate maternity colonies and identify measures to protect the colonies from disturbance. The preconstruction survey will be performed no more than seven days prior to the implementation of construction activities. If a lapse in construction activities for seven days or longer occurs between those dates, another pre-construction survey will be performed. If a maternity colony is found a qualified biologist (in consultation with the CDFW) will determine the extent of a construction-free buffer zone to be established around the nest. If practicable, removal of large trees with cavities will occur before maternity colonies form (i.e., prior to March 1) or after young are capable of flying (i.e., after August 15).
Preconstruction/
Construction/
Post-Construction
City/ Construction
Management
MM-2. If construction is to occur during the nesting season for birds (February 1 through August 31) or
raptors (November 1 through July 15) a qualified biologist will conduct a pre-construction s
urvey to locate active nests. The pre-construction survey will be conducted no more than seven (7) days prior to the initiation of construction activities. If a lapse in construction activities occurs for 7 days or longer, another pre-construction survey will be performed. If an active nest is found, a qualified biologist (in consultation with the CDFW) will determine the extent of a buffer zone to be established around the nest. The pre-construction survey may be conducted concurrently with pre-construction surveys for other special-status species.
Preconstruction/
Construction
City/ Construction
Management
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Attachment: ^Final MMP_VCAT (4.11(f) - Victor and Cypress Avenues Active Transportation Project) Victor and Cypress Avenues Active Transportation Project Response to Public Comments Received on CEQA Initial Study/Mitigated Negative Declaration, State Clearinghouse #2024110090
In accordance with the California Environmental Quality Act (CEQA), an Initial Study/Mitigated Negative Declaration (IS/MND) for the Victor and Cypress Avenues Active Transportation Project was made availab le to the public and interested agencies for a minimum 30-day review period.
The agency review period was managed by the Stat e Clearinghouse and closed on December 3, 2024. The public review period was managed by staff and also closed on December 3, 2024. All written comments received during the public and agency review period are attached, along wi th written responses to environmental issues rai sed by commenters on the IS/MND. Comments received on the publ ic draft IS/MND do not identify new significant impacts or significant new information that would require recirculation of the draft IS/MND pursuant to CEQA Guidelines Section 15073.5. This technical memorandum is being used to summarize comments and support adoption of the public draft IS/MND.
Response to Comments
A total of two comment letters were received regarding the IS/MND. The letters are attached to this technical memorandum in the order indicated:
California Department of Fish and Wildlife (Letter A ): Letter A was submitted by the California Department of Fish and Wildlife (CDFW) and includes 8 comments related to the IS/MND.
Comment A1. Natural Environment Study (NES)
Response: A NES was prepared for the project, and as indicated on page 8 of the Initial Study the technical studies prepared for the project are on file at the City of Redding Public Works – Engineering Division. Consistent with current and former practice, CDFW may request a copy of the NES from the Engineering Division. Pursuant to CEQA Section 15063(a)(3), “An initial study may rely upon expert opinion supported by facts, technical studies or other substantial evidence to document its findings. However, an initial study is neither intended nor required to include the level of detail included in an EIR. ” The information from the NES was summarized in the IS/MND. Unlike an EIR, there is no requirement for the technical stud y to be attached and re -circulation of the IS/MND is unnecessary.
Comment A2. Crotch’s Bumble Bee
Response: California Department of Fish and Wildlife has mapped the current and historic ranges of the four Candidate bumble bee species. Map review shows that the only one of the four species that could be present in the project area is Crotch bumble bee, which is a Candidate for listing as Endangered. Crotch bumble bees occur in California, southwestern Nevada, and Baja California. The bees inhabit open grassland and scrub habitats. Important food plants include Asclepias, Chaenactis, Lupinus, Phacelia, and Salvia. Colonies are Packet Pg. 355
Attachment: ^Response to Comments VCAT (4.11(f) - Victor and Cypress Avenues Active Transportation Project) 2 annual; only mated queens overwinter. Queens emerge from hibernation in early spring, begin foraging, and search for a nest site. Nesting occurs underground. The queen provides all care for the colony until the first workers emerge and assist with these duties. The flight period for queens is from late February to late October, peaking in early April, with a second pulse in July. The flight period for workers and males is from late March through September, peaking in early July. The project site is within Crotch’s bumble bee’s current habitat range (California Department of Fish and Wildlife, 2023).
The species was historically common throughout much of the southern two- thirds of California, but now appears to be absent from most of it. California Natural Diversity Database, Bumble Bee Watch, and iNaturalist indicate that no records of the Crotch bumble bee have been found within a five-mile-radius of the project area. Further, the project site consists primarily of urban habitat (roadway , sidewalk, parking lots ) and a small area of oak woodland with an annual grassland understory. The site does not offer an abundance of floral resources (nor does it include the important food plants listed above), thus making it unlikely that bumble bees would depend on the project site as foraging habitat. Therefore, it is unlikely that Crotch’s bumble bee would be present on the project site or adversely affected by project implementation.
Comment A3. Bats
Response: The IS/MND does include a pre-construction survey to identify suitable habitat and the presence of bats. Avoidance and minimization measure MM -1 is sufficient to adequately avoid project related impacts to bats.
Comment A4. Impacts to Waters
Response: As indicated on page 17 of the IS/MND the project will have a less than significant impact on jurisdictional aquatic resources; therefore, CEQA mitigation is not required. Should CDFW determine that “compensatory” mitigation is required during the permitting process the City will comply with those conditions.
It should be noted that there are no available mitigation banks within the project’s service area for compensatory mitigation, and CDFW does not accept the in-lieu fee program administered by the National Fish and Wildlife Foundation (NFWF) as the other permitting agencies do. CDFW’s rejection of the in-lieu fee program unjustly requires those in rural areas to pay twice as much in mitigation costs for the same resource impact. The City respectfully requests that CDFW coordinate with the State Water Resources Control Board to jointly accept NFWF’s In-Lieu Fee Program.
Packet Pg. 356
Attachment: ^Response to Comments VCAT (4.11(f) - Victor and Cypress Avenues Active Transportation Project) 3 Comment A5. Lighting
The majority of the project area is within urban habitat and along existing roadways, with the exception of one undeveloped parcel. This parcel will require pedestrian and bicycle safety lighting. Consistent with other projects in undeveloped or open space areas, the City installs lighting that is shielded, 1.0 lux or less, and low intensity warmer-colored.
Comment A6. Native Vegetation
The City will explore native species for revegetation; however, infrastructure protection is critical for public health and safety. The City must consider how the root systems of tree species may cause damage to roadways, sidewalks, pathways, electrical equipment, water lines, and wastewater lines.
Comment A7. Lake and Streambed Alteration Agreement
The City will obtain a Lake and Streambed Alteration Agreement.
Comment A8. Submitting Data
Comment noted. The Contractor supplied biologist will submit data accordingly.
Comment A9. Promoting Collaboration
The City appreciates the partnership and collaborative relationship it has with CDFW.
Ms. Neal (Letter B): Letter B was submitted by an area resident and generally includes two comments. One comment is in relation to the proposed round- about at the Victor Avenue and Cypress Avenue intersection (and round-abouts in general), and the second comment is related to the maintenance of surplus property along Victor Avenue.
None of the comments received address the draft Mitigated Negative Declaration findings or the accuracy/completeness of the Initial Study and therefore do not require written responses.
Comments that are unrelated to the CEQA d ocument have been routed to the appropriate department or division, and the commenter has been contacted directly by staff.
Packet Pg. 357
Attachment: ^Response to Comments VCAT (4.11(f) - Victor and Cypress Avenues Active Transportation Project)
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Authorize and approve the following actions relative to the Summary Vacation of a Public Service Easement (A-2024-01427):
(1) Adopt Resolution summarily vacating a Public Service Easement located on Lot s 17 through 40 of the Salt Creek Heights Unit 2 Subdiv ision Map as described in Exhibit A and depicted in Exhibit B subject to the recordation of new Public Service Easements as depicted in Exhibit C;
(2) Find the action consistent with the General Plan; and (3) Find the action categorically exempt from env ironmental review under the California Environmental Quality Act Guidelines, pursuant to Section 15035 - Minor Alterations in Land Use Limitations.
Fiscal Impact
Adopting the Resolution will have no fiscal impact to the City of Redding (City). All costs associated with the processing of this project are paid by the applicant.
Alternative Action
The City Council may choose not to adopt the Resolution and leave the Public Service Easements in place.
Background/Analysis
The owner of Lots 17 through 40 has requested the vacation of Public Service Easements (PSEs) within said lots due to proposed alterations of the building footprint design s. The PSEs were dedicated to the City of Redding (City) by the recordation and filing of the Salt Creek Heights Unit 2 field in Book 25 of Maps at Page 11, Shasta County Records. The PS Es proposed to be vacated will be replaced by new, compatible Public Service Easements as depicted in Exhibit ‘C’. The request was coordinated with various City departments and public utility companies.
MEETING DATE: December 17, 2024
ITEM NO. 4.11(g)
FROM:
***APPROVED BY***
[email protected]
SUBJECT: 4.11(g)--Summary Vacation of a Public Service Easement (A-2024-01427) Michael Webb, Public Works
Director
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Report to Redding City Council December 12, 2024
Re: 4.11(g)--Summary Vacation of a Public Service Easement (A-2024-01427) Page 2
With the recordation of the new Public Service Easements t he PSEs may be determined to be excess and eligible for summary vacation per Streets and Highways Code 8333(c) . The summary vacation is consistent with the General Plan as it will not preclude uses consistent with current zoning and encourage design consistent with the surroundings.
The resolution has been approved as to form by the City Attorney.
Environmental Review
Staff has reviewed the action and determined that the activity is categorically exempt from environmental review under the California Environmental Quality Act Guidelines, pursuant to Section 15305 (Minor Alterations in Land Use Limitations). The Class 5 exemption allows for minor alterations to land use limitations, as long as the average slope on site is less than 20 percent and would not result in any changes in land use or density. This action will not result in the creation of any new parcels, nor will it change land use density. In addition, the project area does not have significant values for wildlife habitat or other environmental resources. The action has no potential to have a significant impact on the environment.
Council Priority/City Manager Goals
This agenda item is a routine operational item.
c: Pacific Gas and Electric Company, Land Rights Services AT&T California
Charter Communications
Attachments
^Resolution
^Location Map
^Exhibit A
^Exhibit B
^Exhibit C
^Notice of Exemption (unfiled)
Packet Pg. 359
Recording Requested by
City of Redding
Please Return to
City Clerk
P.O. Box 496701
Redding, CA 96049-6071
Documentary Transfer Tax: None
City of Redding EXEMPT
Rev. & Tax C.A. §11922
NO FEE-CITY BUSINESS
Gov. Code §6103
APN 204-750-17 through APN 204-750-40
RESOLUTION NO. 2024-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING
SUMMARILY VACATING PUBLIC SERVICE EASEMENT S AS SHOWN ON SALT CREEK HEIGHTS UNIT 2 SUBDIVSION MAP (ABANDONMENT
APPLICATION A-2024-01427)
WHEREAS:
A. The Public Service Easements being considered for summary vacation was acquired by dedication by the Salt Creek Heights Unit 2 Subdivision Map filed in Book 25 of Maps at Page 11, Shasta County Records and is described in Exhibit “A” and shown on Exhibit “B” attached and made a part hereof by reference. The owner of Parcels 17 through 40 of said map have asked that the City vacate these Public Service Easements.
B. The Public Service Easements being considered will be rededicated and can be considered excess.
NOW, THEREFORE, THE CITY COUNCIL DETERMINES, RESOLVES, AND ORDERS AS FOLLOWS:
1. The recitals set forth above are true, correct and are hereby adopted as findings of fact.
2. Pursuant to Streets and Highways Code 8333(c), the City Council determines the Public Serv ice Easements to be excess.
3. The City Council approves the request to summarily vacate the Public Service Easements as shown on the Salt Creek Heights Unit 2 Subdivision Map filed in Book 25 of Parcel Maps at Page 11, Shasta County Records, as described in Exhibit “A” and shown on the attached Exhibit “B” and subject to the grant of Public Service Easements as shown on the attached Exhibit “C”.
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Attachment: ^Resolution (4.11(g)--Summary Vacation of a Public Service Easement (A-2024-01427))
4. The vacation of the Public Service Easements is consistent with the General Plan. This action will:
not preclude uses consistent with current zoning and will encourage design compatible with its surroundings.
5. The vacation of the Public Service Easements qualifies as Categorically Exempt from environment review under the California Environmental Quality Act Guidelines Section 15305 – Minor Alterations in Land Use Limitations. No changes in land use or density will occur and areas affected contain an average slope of less than 20%. There is no possibility that this action will have a significant impact on the environment.
6. The City Clerk is directed to cause a certified copy of this Resolution of Vacation, attested by the Clerk under seal, to be recorded in the Office of the Shasta County Assessor/Recorder.
I HEREBY CERTIFY, that the foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Redding on the 17th day of December, 2024, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
___________________________________
JACK MUNNS, Mayor
ATTEST: APPROVED AS TO FORM:
_______________________________ ____________________________________ SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney
Packet Pg. 361
Attachment: ^Resolution (4.11(g)--Summary Vacation of a Public Service Easement (A-2024-01427)) Packet Pg. 362
Attachment: ^Location Map (4.11(g)--Summary Vacation of a Public Service Easement (A-2024-01427)) Packet Pg. 363
Attachment: ^Exhibit A (4.11(g)--Summary Vacation of a Public Service Easement (A-2024-01427)) Packet Pg. 364
Attachment: ^Exhibit B (4.11(g)--Summary Vacation of a Public Service Easement (A-2024-01427)) Packet Pg. 365
Attachment: ^Exhibit C (4.11(g)--Summary Vacation of a Public Service Easement (A-2024-01427))
NOTICE OF EXEMPTION APPENDIX I
TO: ☐ Office of Planning and Research FROM: City of Redding P.O. Box 3044, 1400 Tenth Street, Room 121 Development Services Department Sacramento, CA 95814 777 Cypress Avenue
Redding, CA 96001
☐ County Clerk
County of Shasta
P.O. Box 990880, 1643 Market Street
Redding, CA 96099-0880
Project Title: Summary Vacation of a Public Service Easement serving residences on Congaree Lane.
Application Number: A-2024-01427
Project Location – Specific: 791 – 849 Congaree Lane
Project Location – City: Redding Project Location – County: Shasta
Description of Project: Summary Vacation of Public Service Easement to accommodate home construction on lots 17 through 40 of Salt Creek Heights Unit 2, Book 25 of Maps Page 11.
Name of Public Agency Approving Project: City of Redding
Name of Person or Agency Carrying Out Project: City of Redding
Exempt Status: (check one)
☐ Ministerial [Section 21080(b)(1); 15268]
☐ Declared Emergency [Section 21080(b)(3); 15269(a)]
☐ Emergency Project [Section 21080(b)(4); 15269(b)(c)]
☒ Categorical Exemption. State type and section number: § 15305, Minor Alteration in Land Use Limitation
☐ Statutory Exemptions. State code number:
☐ Common Sense Exemption: CEQA Guidelines [Section 15061(b)(3)] Reasons why project is exempt: The easement being abandoned is not required to provide utilities to the adjacent lots as it is currently configured. A more uniform replacement easement will be recorded to provide utilities required for the construction of new housing. The property is not located in an area of statewide, regional, or local concern. There are no known sensitive resources such as wet lands, threatened or endangered species or their habitats, cultural resources, or sensitive vegetation communities that will be impacted. The project has no potential to have a significant effect on the environment.
Lead Agency Contact Person: David Schlegel Telephone: 530.225.4036 If Filed by Applicant:
1. Attach certified document of exemption finding.
2. Has a notice of exemption been filed by the public agency approving the project? ☐Yes ☐No
Signature: Date: November 25, 2024
Title: Senior Planner
☒ Signed by Lead Agency Date received for filing at OPR:
☐ Signed by Applicant
Packet Pg. 366
Attachment: ^Notice of Exemption (unfiled) (4.11(g)--Summary Vacation of a Public Service Easement (A-2024-01427))
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Approve the Local Appointments List consisting of Exhibits A and B relative to 202 4-25 term expirations and vacancies for City of Redding Boards, Commissions, and Committees to fulfill the requirements of Government Code Section 54972 (Maddy Act).
Fiscal Impact
There are minor costs for staff time associated with the information preparation r equired to comply with the Maddy Act.
Alternative Action
The City Council (Council) could decline to approve the Local Appointments List, consisting of Exhibits A and B. This would result in the City of Redding being in violation of Government Code Section 54972.
Background/Analysis
Government Code Section 54972 provides that on or before December 31 of each year, a list of appointments o f all ongoing boards, commissions, and committees appointed by the Council shall be prepared and submitted as follows:
• A list of all appointive terms which will expire during the next calendar year, with the name of the incumbent appointee, the date of ap pointment, the date the term expires, and the necessary qualifications for the position – Exhibit A; and • A list of all boards, commissions, and committees whose members serve at the pleasure of the Council and the necessary qualifications for each position – Exhibit B.
MEETING DATE: December 17, 2024
ITEM NO. 4.12(a)
FROM:
***APPROVED BY***
[email protected]
SUBJECT: 4.12(a)--Government Code Requirements regarding Commissions, Boards, and Committees (Maddy Act).
Sharlene Tipton, City Clerk
Packet Pg. 367
Report to Redding City Council December 12, 2024
Re: 4.12(a)--Maddy Act Requirements Page 2
Environmental Review
This is not a project defined under the California Environmental Quality Act, and no further action is required.
Council Priority/City Manager Goals
• Communication and Transparency – “Improve the quality of communic ation with the public and City employees to enhance knowledge and increase transparency to improve public trust.”
Attachments
^2024-25 - Exhibit A - Local Appointments List
^2024-25 Exhibit B
Packet Pg. 368
Packet Pg. 369
Attachment: ^2024-25 - Exhibit A - Local Appointments List (4.12(a)--Maddy Act Requirements)
LOCAL APPOINTMENTS LIST - EXHIBIT B - 2024-25
BOARDS, COMMISSIONS, AND COMMITTEES WHOSE MEMBERS
SERVE AT THE PLEASURE OF THE REDDING CITY COUNCIL
Board Purpose Qualifications Meetings
Administrative Hearings Board Oversee administrative
enforcement of provisions of the
Redding Municipal Code.
Professional experience in law, law enforcement, dispute resolution, administrative processes, engineering,
general contracting, subcontracting or real estate, and must either be a resident of the City of Redding, own a business or be employed within the city limits of
Redding.
Third Wednesday of each
month at 2:00 p.m.
City Council Chambers, 777
Cypress Avenue, Redding,
California
Board of Appeals Preside over and resolve disputes
regarding building construction
requirements as prescribed by the
Uniform Building Code.
Experience and training to pass upon matters pertaining to building construction and not employees of the City
Meets only on an as-needed
basis. City of Redding, 777
Cypress Avenue, Redding,
California.
Community Development Advisory
Committee (CDAC)
Review and make recommendations
to the City Council regarding
applications to receive Community
Development Block Grant (CDBG)
funds.
Must either be a resident of the City of Redding, own a business or be employed within the city limits of
Redding.
Meets on an as-needed basis.
City of Redding, 777 Cypress
Avenue, Redding, California.
Generally, four to five meetings
are held during the year.
Community Services Advisory
Commission (CSAC)
Make recommendations to the City
Council and the Community
Services Department regarding the
establishment of policies which
encourage and maintain a
systemized program of leisure
activities available to residents and
visitors of the City, and to consider
issues pertaining to park
development, recreation, tourism
promotion, and Convention Center
operations.
Must either be a resident of the City of Redding, own a business or be employed within the city limits of
Redding.
Second Wednesday of each
month at 3:00 p.m. in the
Caldwell Park Conference
Room, 777 Cypress Avenue,
Redding, California.
Packet Pg. 370
Attachment: ^2024-25 Exhibit B (4.12(a)--Maddy Act Requirements)
LOCAL APPOINTMENTS LIST - EXHIBIT B - 2024-25
BOARDS, COMMISSIONS, AND COMMITTEES WHOSE MEMBERS
SERVE AT THE PLEASURE OF THE REDDING CITY COUNCIL
Board Purpose Qualifications Meetings
Economic Development
Corporation of Shasta County
Promote economic growth in the
area.
Must either be a resident of the City of Redding, own a business or be employed within the city limits of
Redding.
Fourth Wednesday of each
month at 12:00 p.m. at the Best
Western Plus Hilltop Inn/C.R.
Gibbs Restaurant, 2300 Hilltop
Drive, Redding, California.
Planning Commission Deals with land use issues (zoning, General Plan amendments, etc.)
which cannot be resolved at the
administrative level or by the Board
of Administrative Review.
Must either be a resident of the City of Redding, own a business or be employed within the city limits of
Redding.
Meets the second and fourth
Tuesdays of each month at 4:00
p.m. in the City Council
Chambers, 777 Cypress Avenue,
Redding, California.
Shasta County Commission on
Aging
Study, review, evaluate, and make
recommendations to the Shasta
County Board of Supervisors
relative to any and all matters
affecting senior citizens in the
County of Shasta.
Must either be a resident of the City of Redding, own a business or be employed within the city limits of
Redding. Must be a resident of Shasta County, be at
least 55 years of age, and serve without compensation.
Direct providers of services to seniors and their
employees, representatives, or advocates, may not sit
on the Commission.
Meets the third Friday of each
month at 10:00 a.m. in Hotel
Redding Conference Room,
1748 Market Street, Redding,
California.
Shasta Mosquito Abatement &
Vector Control District
Inform, educate and protect the
public from diseases and plagues
carried by mosquitos and other
insects, and set policy regarding
public health and safety as
prescribed by the Health and Safety
Code.
Resident and voter of the City, pursuant to the California Health and Safety Code Section 2022(b).
Third Tuesday of each month at
1:00 p.m. in the District Office
at 19200 Latona Rd., Anderson,
California. Packet Pg. 371
Attachment: ^2024-25 Exhibit B (4.12(a)--Maddy Act Requirements)
LOCAL APPOINTMENTS LIST - EXHIBIT B - 2024-25
BOARDS, COMMISSIONS, AND COMMITTEES WHOSE MEMBERS
SERVE AT THE PLEASURE OF THE REDDING CITY COUNCIL
Board Purpose Qualifications Meetings
Shasta Public Library Citizen's
Advisory Committee
Advise the Redding Municipal
Library Board of Trustees on
matters related to operation of the
Redding Municipal Library.
Must either be a resident of the City of Redding, own a business or be employed within the city limits of
Redding.
First Wednesday of each month
at 4:00 p.m. at the Library
Conference Room, 1100
Parkview Avenue, Redding,
California.
Packet Pg. 372
Attachment: ^2024-25 Exhibit B (4.12(a)--Maddy Act Requirements)
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Adopt Resolution, effective December 22, 2024, to:
(1) Amend the Unrepresented Non -Exempt Employee Schedule of Classifications and Hourly Wage Rates; and
(2) Amend the Non -Exempt Employee Schedule of Classifications and Hourly Wage Rates for Redding Independent Employees Association – Clerical, Technical and Professional Unit to increase salaries for positions impacted by the 2025 California Minimum Wage increase.
Fiscal Impact
As a result of increasing the wage rates for the classifications affected by the California Minimum wage increase there will be an increase in the cost of wages of $35,265 and benefits of $3,635 for a total increased cost of $38,900 per year. While all of the impacted positions are part of the General Fund, a portion of the positions are part of the City of Redding’s (City) Recreation Division that receives program revenues to offset most of the costs incurred. The cost of the recreation positions is $30,780 per year. The remaining $8,120 per year of costs are associate d with other positions that are funded by the General Fund.
Alternative Action
The City Council could elect not to approve the resolution amending the salary schedules. This is not recommended as amendments are needed to bring wages up to the 2025 California Minimum Wage.
MEETING DATE: December 17, 2024
ITEM NO. 4.15(a)
FROM:
***APPROVED BY***
[email protected]
SUBJECT: 4.15(a)--Resolution amending the Unrepresented and Redding Independent Employees Associat ion – Clerical, Technical and Professional Unit Non -Exempt Employee Schedules of Classifications and Hourly Wage Rates to increase salaries for positions impacted by the 2025 California Minimum Wage increase
Kari Kibler, Personnel
Director
Packet Pg. 373
Report to Redding City Council December 12, 2024
Re: 4.15(a)--Minimum Wage Changes 2025 Page 2
Background/Analysis
As of January 1, 2025, the California minimum wage will increase from $16.00 to $16.50 per hour. Staff completed a comprehensive review of all City salary schedules in order to identify classifications which will fall below the state minimum wage in January 2025. The recommended adjustments will increase wages by approximately 3.1 percent to ensure starting salaries for all City positions are at or above the California minimum wage. The impacted positions include:
Position Salary Schedule
Mail Courier RIEO - CTP
On-Call/Seasonal Firefighter Unrepresented Part- Time
Police Cadet Unrepresented Part- Time
Recreation Leader Unrepresented Part-Time
Recreation Specialist Unrepresented Part-Time
Student Aid RIEO - CTP
Technical Intern RIEO - CTP
With the increase in minimum wage, several positions within the Recreation Department are also impacted. These positions include Recreation Coordinator I/II, Recreation Crew Leader, Recreation Crew Supervisor, and Recreation Instructor I/II as shown on the attached Unrepresented Non-Exempt Employee Schedule of Classifications and Hourly Wage Rates.
Environmental Review
This is not a project defined under the California Environmental Quality Act, and no further action is required.
Council Priority/City Manager Goals
• Government of the 21 st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decision today.”
Attachments
^Resolution
^RIEO CTP Schedule of Classifications and Hourly Wage Rates - current ^RIEO CTO Schedule of Classifications and Hourly Wage Rates - effective 12/22/2024 ^Unrep Schedule of Classifications and Hourly Wage Rates - Current ^Unrep Schedule of Classifications and Hourly Wage Rates - effective 12/22/2024 Packet Pg. 374
RESOLUTION NO. 2024-_____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING
AMENDING THE NON-EXEMPT EMPLOYEE SCHEDULES OF
CLASSIFICATIONS AND HOURLY WAGE RATES FOR THE REDDING
INDEPENDENT EMPLOYEES’ ORGANIZATION – CLERICAL,
TECHNICAL AND PROFESSIONAL UNIT AND FOR UNREPRESENTED
EMPLOYEES
WHEREAS, staff has recommended that , effective December 2 2, 202 4, the City of Redding unrepresented Non -Exempt Employee Schedule of Classifications and Hourly Wage Rates and the Redding Independent Employees’ Organization – Clerical, Technical and Professional Non-Exempt Employee Schedule of Classifications and Hourly Wage Rates be amended as set forth in the attached Exhibits; and
WHEREAS, the governing body of the City of Redding deems it to be in the best interest of the City to adopt such recommendations;
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Redding that the City of Redding unrepresented Non -Exempt Employee Schedule of Classifications and Hourly Wage Rates and the Redding Independent Employees’ Organization – Clerical, Technical and Professional Non -Exempt Employee Schedule of Classifications and Hourly Wage Rates be amended, effective December 22, 2024, as set forth in the attached Exhibits.
I HEREBY CERTIFY that the foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Redding on 17th day of December, 2024, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
__________________________________
JACK MUNNS, Mayor
ATTEST: FORM APPROVED:
________________________________ ___________________________________ SHARLENE TIPTON, City Clerk CHRISTIAN CURTIS, City Attorney Packet Pg. 375
Attachment: ^Resolution (4.15(a)--Minimum Wage Changes 2025) Classification 1 2 3 4 5 6################################# 930Student Aid $16.00 $16.80 $17.64$18.52 $19.45 $20.42 932Mail Courier $16.00 $16.80 $17.64$18.52 $19.45 $20.42 933Technical Intern $16.00 $16.80 $17.64$18.52 $19.45 $20.42 344Scale House Attendant I $17.17 $18.02 $18.93$19.87 $20.87 $21.91 398Clerk I $17.17 $18.02 $18.93$19.87 $20.87 $21.91
978Janitor $17.29 $18.15 $19.06$20.01 $21.01 $22.07
383Reprographics Technician I $17.71 $18.60 $19.53$20.50 $21.53 $22.61 345Scale House Attendant II $18.99 $19.94 $20.94$21.98 $23.08 $24.24 397Clerk II $18.99 $19.94 $20.94$21.98 $23.08 $24.24
390Administrative Assistant I $19.68 $20.66 $21.69$22.78 $23.92 $25.11 393Account Clerk I $20.69 $21.72 $22.81$23.95 $25.15 $26.41 384Reprographics Technician II $20.69 $21.72 $22.81$23.95 $25.15 $26.41 346Scale House Attendant III $20.82 $21.86 $22.96$24.11 $25.31 $26.58 373Clerk III $20.82 $21.86 $22.96$24.11 $25.31 $26.58
377Administrative Assistant II $21.61 $22.69 $23.82$25.02 $26.27 $27.58 374Crime Analysis Technician $21.69 $22.77 $23.91$25.11 $26.36 $27.68 388Account Clerk I - Finance $21.72 $22.81 $23.95$25.15 $26.41 $27.73 341Development Services Technician I $22.70 $23.84 $25.03$26.28 $27.60 $28.98 370Account Clerk II $22.86 $24.00 $25.20$26.46 $27.79 $29.18 368Parking Enforcement Officer $23.28 $24.44 $25.66$26.95 $28.29 $29.71 969Graphic Designer I $23.57 $24.75 $25.99$27.29 $28.66 $30.09 369Housing Technician $23.70 $24.88 $26.13$27.43 $28.81 $30.25 359Police Records Technician I $23.82 $25.02 $26.27$27.58 $28.96 $30.41 364Executive Assistant I $23.95 $25.15 $26.41$27.73 $29.11 $30.57 389Account Clerk II - Finance $24.00 $25.20 $26.46$27.79 $29.18 $30.63 363Computer Support Specialist I $24.23 $25.44 $26.71$28.05 $29.45 $30.92 565Wastewater Plant Operator-in-Training $28.42 $29.84 $31.33 362Accounting Specialist $24.60 $25.83 $27.12$28.47 $29.90 $31.39 385Reprographics Technician III $24.60 $25.83 $27.12$28.47 $29.90 $31.39 351Customer Service Representative $24.62 $25.85 $27.14$28.50 $29.92 $31.42 357Engineering Aid $24.83 $26.08 $27.38$28.75 $30.19 $31.69 566Water Plant Operator-in-Training $29.52 $30.99 $32.54 340Accounting Specialist - Finance $25.83 $27.12 $28.47$29.90 $31.39 $32.96 968Graphic Designer II $25.99 $27.29 $28.66$30.09 $31.59 $33.17 352Development Services Technician II $26.05 $27.36 $28.72$30.16 $31.67 $33.25 361Computer/Network Technician I $26.11 $27.42 $28.79$30.23 $31.74 $33.33 371Police Records Technician II $26.27 $27.58 $28.96$30.41 $31.93 $33.53 360Executive Assistant II $27.50 $28.87 $30.32$31.83 $33.43 $35.10 335Crime Statistician $27.69 $29.08 $30.53$32.06 $33.66 $35.34 332Engineering Technician I $27.86 $29.25 $30.72$32.25 $33.86 $35.56 358Business License Specialist $28.41 $29.83 $31.32$32.89 $34.53 $36.26 392Records Specialist I $28.41 $29.83 $31.32$32.89 $34.53 $36.26 Hourly Wage Rate - Salary Step
REDDING INDEPENDENT EMPLOYEES ORGANIZATION
CLERICAL, TECHNICAL AND PROFESSIONAL UNIT
EXHIBIT "A-3"
NON-EXEMPT EMPLOYEE SCHEDULE OF CLASSIFICATIONS AND HOURLY WAGE RATES Effective: July 21, 2024
Packet Pg. 376
Attachment: ^RIEO CTP Schedule of Classifications and Hourly Wage Rates - current (4.15(a)--Minimum Wage Changes 2025) Classification 1 2 3 4 5 6
372Fire Prevention Specialist $28.61 $30.04 $31.54$33.12 $34.77 $36.51 329Wastewater Laboratory Technician Grade II$29.13 $30.59 $32.12$33.72 $35.41 $37.18 347Development Services Technician III $29.34 $30.80 $32.34$33.96 $35.66 $37.44 356Computer Support Specialist II $29.53 $31.01 $32.56$34.18 $35.89 $37.69 518Wastewater Laboratory Technician Grade III$29.85 $31.35 $32.91$34.56 $36.29 $38.10 320Computer/Network Technician II $30.22 $31.73 $33.32$34.98 $36.73 $38.57 355Housing Specialist I $31.08 $32.64 $34.27$35.98 $37.78 $39.67 394Records Specialist II $31.29 $32.86 $34.50$36.22 $38.04 $39.94 334Engineering Technician II $31.45 $33.02 $34.67$36.40 $38.22 $40.13 331Computer Support Specialist III $31.67 $33.25 $34.91$36.66 $38.49 $40.42 573Senior Wastewater Laboratory Technician$31.96 $33.56 $35.24$37.00 $38.85 $40.79 321Public Works Inspector $32.64 $34.27 $35.98$37.78 $39.67 $41.66 534Senior Wastewater Laboratory Technician Grade IV$32.76 $34.40 $36.12$37.93 $39.82 $41.81 577Wastewater Plant Operator - Grade II $33.53 $35.21 $36.97$38.82 $40.76 $42.80 319Building Inspector $33.64 $35.32 $37.09$38.94 $40.89 $42.93 324Neighborhood Preservation Officer $33.64 $35.32 $37.09$38.94 $40.89 $42.93 323Housing Specialist II $33.72 $35.41 $37.18$39.04 $40.99 $43.04 579Water Plant Operator - T-3 (D-2) $34.00 $35.70 $37.49$39.36 $41.33 $43.40 567Wastewater Plant Operator - Grade III $34.37 $36.09 $37.89$39.79 $41.78 $43.87 328GIS Analyst I $34.83 $36.57 $38.39$40.31 $42.33 $44.45 571Water Plant Operator - T-4 (D-3) $34.85 $36.60 $38.43$40.35 $42.36 $44.48 569Wastewater Plant Operator - Grade IV $35.23 $36.99 $38.84$40.78 $42.82 $44.96 575Water Plant Operator - T-5 (D-4) $35.72 $37.51 $39.39$41.36 $43.42 $45.59 317Computer/Network Technician III $35.96 $37.76 $39.65$41.63 $43.71 $45.90 572Wastewater Plant Operator - Grade V $36.11 $37.92 $39.81$41.80 $43.89 $46.09 330GIS Analyst II $38.40 $40.31 $42.33$44.45 $46.67 $49.00 552Senior Wastewater Plant Operator - Grade III$39.41 $41.38 $43.44$45.62 $47.90 $50.29 553Senior Water Plant Operator - T-4 (D-3) $39.80 $41.79 $43.88$46.08 $48.38 $50.80 576Senior Wastewater Plant Operator - Grade IV$40.39 $42.41 $44.53$46.76 $49.10 $51.55 592Senior Water Plant Operator - T-5 (D-4) $40.80 $42.84 $44.98$47.23 $49.59 $52.07 520Working Supervisor-Wastewater Plant - Grade III $50.27 $52.78 589Senior Wastewater Plant Operator - Grade V$41.40 $43.47 $45.64$47.93 $50.32 $52.84 525Working Supervisor - Water Plant - T-4/T-5 (D-3/D-4) $50.78 $53.32 593Working Supervisor-Wastewater Plant - Grade IV $51.53 $54.10 595Working Supervisor - Water Plant - T-5 (D-4) $52.05 $54.65 594Working Supervisor-Wastewater Plant - Grade V $52.81 $55.46 Note:Pay rates are calculated utilizing a standardized formula and small differences may occur due to rounding.
Packet Pg. 377
Attachment: ^RIEO CTP Schedule of Classifications and Hourly Wage Rates - current (4.15(a)--Minimum Wage Changes 2025) Classification 1 2 3 4 5 6################################# 930Student Aid $16.50 $17.33 $18.19$19.10 $20.06 $21.06 932Mail Courier $16.50 $17.33 $18.19$19.10 $20.06 $21.06 933Technical Intern $16.50 $17.33 $18.19$19.10 $20.06 $21.06 344Scale House Attendant I $17.17 $18.02 $18.93$19.87 $20.87 $21.91 398Clerk I $17.17 $18.02 $18.93$19.87 $20.87 $21.91
978Janitor $17.29 $18.15 $19.06$20.01 $21.01 $22.07
383Reprographics Technician I $17.71 $18.60 $19.53$20.50 $21.53 $22.61 345Scale House Attendant II $18.99 $19.94 $20.94$21.98 $23.08 $24.24 397Clerk II $18.99 $19.94 $20.94$21.98 $23.08 $24.24
390Administrative Assistant I $19.68 $20.66 $21.69$22.78 $23.92 $25.11 393Account Clerk I $20.69 $21.72 $22.81$23.95 $25.15 $26.41 384Reprographics Technician II $20.69 $21.72 $22.81$23.95 $25.15 $26.41 346Scale House Attendant III $20.82 $21.86 $22.96$24.11 $25.31 $26.58 373Clerk III $20.82 $21.86 $22.96$24.11 $25.31 $26.58
377Administrative Assistant II $21.61 $22.69 $23.82$25.02 $26.27 $27.58 374Crime Analysis Technician $21.69 $22.77 $23.91$25.11 $26.36 $27.68 388Account Clerk I - Finance $21.72 $22.81 $23.95$25.15 $26.41 $27.73 341Development Services Technician I $22.70 $23.84 $25.03$26.28 $27.60 $28.98 370Account Clerk II $22.86 $24.00 $25.20$26.46 $27.79 $29.18 368Parking Enforcement Officer $23.28 $24.44 $25.66$26.95 $28.29 $29.71 969Graphic Designer I $23.57 $24.75 $25.99$27.29 $28.66 $30.09 369Housing Technician $23.70 $24.88 $26.13$27.43 $28.81 $30.25 359Police Records Technician I $23.82 $25.02 $26.27$27.58 $28.96 $30.41 364Executive Assistant I $23.95 $25.15 $26.41$27.73 $29.11 $30.57 389Account Clerk II - Finance $24.00 $25.20 $26.46$27.79 $29.18 $30.63 363Computer Support Specialist I $24.23 $25.44 $26.71$28.05 $29.45 $30.92 565Wastewater Plant Operator-in-Training $28.42 $29.84 $31.33 362Accounting Specialist $24.60 $25.83 $27.12$28.47 $29.90 $31.39 385Reprographics Technician III $24.60 $25.83 $27.12$28.47 $29.90 $31.39 351Customer Service Representative $24.62 $25.85 $27.14$28.50 $29.92 $31.42 357Engineering Aid $24.83 $26.08 $27.38$28.75 $30.19 $31.69 566Water Plant Operator-in-Training $29.52 $30.99 $32.54 340Accounting Specialist - Finance $25.83 $27.12 $28.47$29.90 $31.39 $32.96 968Graphic Designer II $25.99 $27.29 $28.66$30.09 $31.59 $33.17 352Development Services Technician II $26.05 $27.36 $28.72$30.16 $31.67 $33.25 361Computer/Network Technician I $26.11 $27.42 $28.79$30.23 $31.74 $33.33 371Police Records Technician II $26.27 $27.58 $28.96$30.41 $31.93 $33.53 360Executive Assistant II $27.50 $28.87 $30.32$31.83 $33.43 $35.10 335Crime Statistician $27.69 $29.08 $30.53$32.06 $33.66 $35.34 332Engineering Technician I $27.86 $29.25 $30.72$32.25 $33.86 $35.56 358Business License Specialist $28.41 $29.83 $31.32$32.89 $34.53 $36.26 392Records Specialist I $28.41 $29.83 $31.32$32.89 $34.53 $36.26 Hourly Wage Rate - Salary Step
REDDING INDEPENDENT EMPLOYEES ORGANIZATION
CLERICAL, TECHNICAL AND PROFESSIONAL UNIT
EXHIBIT "A-3"
NON-EXEMPT EMPLOYEE SCHEDULE OF CLASSIFICATIONS AND HOURLY WAGE RATES Effective: December 22, 2024
Packet Pg. 378
Attachment: ^RIEO CTO Schedule of Classifications and Hourly Wage Rates - effective 12/22/2024 (4.15(a)--Minimum Wage Changes 2025) Classification 1 2 3 4 5 6
372Fire Prevention Specialist $28.61 $30.04 $31.54$33.12 $34.77 $36.51 329Wastewater Laboratory Technician Grade II$29.13 $30.59 $32.12$33.72 $35.41 $37.18 347Development Services Technician III $29.34 $30.80 $32.34$33.96 $35.66 $37.44 356Computer Support Specialist II $29.53 $31.01 $32.56$34.18 $35.89 $37.69 518Wastewater Laboratory Technician Grade III$29.85 $31.35 $32.91$34.56 $36.29 $38.10 320Computer/Network Technician II $30.22 $31.73 $33.32$34.98 $36.73 $38.57 355Housing Specialist I $31.08 $32.64 $34.27$35.98 $37.78 $39.67 394Records Specialist II $31.29 $32.86 $34.50$36.22 $38.04 $39.94 334Engineering Technician II $31.45 $33.02 $34.67$36.40 $38.22 $40.13 331Computer Support Specialist III $31.67 $33.25 $34.91$36.66 $38.49 $40.42 573Senior Wastewater Laboratory Technician$31.96 $33.56 $35.24$37.00 $38.85 $40.79 321Public Works Inspector $32.64 $34.27 $35.98$37.78 $39.67 $41.66 534Senior Wastewater Laboratory Technician Grade IV$32.76 $34.40 $36.12$37.93 $39.82 $41.81 577Wastewater Plant Operator - Grade II $33.53 $35.21 $36.97$38.82 $40.76 $42.80 319Building Inspector $33.64 $35.32 $37.09$38.94 $40.89 $42.93 324Neighborhood Preservation Officer $33.64 $35.32 $37.09$38.94 $40.89 $42.93 323Housing Specialist II $33.72 $35.41 $37.18$39.04 $40.99 $43.04 579Water Plant Operator - T-3 (D-2) $34.00 $35.70 $37.49$39.36 $41.33 $43.40 567Wastewater Plant Operator - Grade III $34.37 $36.09 $37.89$39.79 $41.78 $43.87 328GIS Analyst I $34.83 $36.57 $38.39$40.31 $42.33 $44.45 571Water Plant Operator - T-4 (D-3) $34.85 $36.60 $38.43$40.35 $42.36 $44.48 569Wastewater Plant Operator - Grade IV $35.23 $36.99 $38.84$40.78 $42.82 $44.96 575Water Plant Operator - T-5 (D-4) $35.72 $37.51 $39.39$41.36 $43.42 $45.59 317Computer/Network Technician III $35.96 $37.76 $39.65$41.63 $43.71 $45.90 572Wastewater Plant Operator - Grade V $36.11 $37.92 $39.81$41.80 $43.89 $46.09 330GIS Analyst II $38.40 $40.31 $42.33$44.45 $46.67 $49.00 552Senior Wastewater Plant Operator - Grade III$39.41 $41.38 $43.44$45.62 $47.90 $50.29 553Senior Water Plant Operator - T-4 (D-3) $39.80 $41.79 $43.88$46.08 $48.38 $50.80 576Senior Wastewater Plant Operator - Grade IV$40.39 $42.41 $44.53$46.76 $49.10 $51.55 592Senior Water Plant Operator - T-5 (D-4) $40.80 $42.84 $44.98$47.23 $49.59 $52.07 520Working Supervisor-Wastewater Plant - Grade III $50.27 $52.78 589Senior Wastewater Plant Operator - Grade V$41.40 $43.47 $45.64$47.93 $50.32 $52.84 525Working Supervisor - Water Plant - T-4/T-5 (D-3/D-4) $50.78 $53.32 593Working Supervisor-Wastewater Plant - Grade IV $51.53 $54.10 595Working Supervisor - Water Plant - T-5 (D-4) $52.05 $54.65 594Working Supervisor-Wastewater Plant - Grade V $52.81 $55.46 Note:Pay rates are calculated utilizing a standardized formula and small differences may occur due to rounding.
Packet Pg. 379
Attachment: ^RIEO CTO Schedule of Classifications and Hourly Wage Rates - effective 12/22/2024 (4.15(a)--Minimum Wage Changes 2025) J/C Classification 1 2 3 4 5 6 7 8 91
401 Recreation Leader $16.00 $16.80 $17.64 $18.52
421 On-Call/Seasonal Firefighter $16.00 $16.80 $17.64 $18.52 $0.00 $0.00 $20.42 426 Police Cadet $16.00 $16.80 $17.64 $18.52 $0.00 $0.00 $20.42 411 Recreation Specialist $16.80 $17.64 $18.52 $19.45
431 Recreation Instructor I $17.38 $18.25 $19.16 $20.12 $21.13 $22.18 $23.29 $24.46 416 Recreation Crew Leader $17.64 $18.52 $19.45 $0.00 $0.00 $0.00 $22.512 432 Recreation Crew Supervisor $18.26 $19.17 $20.13 $21.14 $22.20 $23.30 $24.47 $25.69 433 Recreation Instructor II $18.26 $19.17 $20.13 $21.14 $22.20 $23.30 $24.47 $25.69 441 Recreation Coordinator I $19.17 $20.13 $21.14 $22.20 $23.30 $24.47 $25.69 $26.98 446 Recreation Coordinator II $20.12 $21.13 $22.18 $23.29 $24.46 $25.68 $26.96 $28.31 475 Red Light Enforcement Specialist $28.37 $29.79 $31.28 $32.84 $34.48 Pay rates are calculated utilizing a standardized formula to apply a difference of 5% between steps and small differences may occur due to rounding.
CITY OF REDDING
NON-EXEMPT EMPLOYEE SCHEDULE OF CLASSIFICATIONS AND HOURLY WAGE RATES Effective December 24, 2023
Hourly Wage Rate – Salary Step
Packet Pg. 380
Attachment: ^Unrep Schedule of Classifications and Hourly Wage Rates - Current (4.15(a)--Minimum 5%
Packet Pg. 381
Attachment: ^Unrep Schedule of Classifications and Hourly Wage Rates - Current (4.15(a)--Minimum J/C Classification 1 2 3 4 5 6 7 8 91
401 Recreation Leader $16.50 $17.33 $18.19 $19.10
421 On-Call/Seasonal Firefighter $16.50 $17.33 $18.19 $19.10 $0.00 $0.00 $20.42 426 Police Cadet $16.50 $17.33 $18.19 $19.10 $0.00 $0.00 $20.42 411 Recreation Specialist $17.33 $18.19 $19.10 $20.06
431 Recreation Instructor I $17.92 $18.82 $19.76 $20.75 $21.79 $22.87 $24.02 $25.23 416 Recreation Crew Leader $18.19 $19.10 $20.06 $0.00 $0.00 $0.00 $22.512 432 Recreation Crew Supervisor $18.83 $19.77 $20.76 $21.80 $22.89 $24.03 $25.24 $26.49 433 Recreation Instructor II $18.83 $19.77 $20.76 $21.80 $22.89 $24.03 $25.24 $26.49 441 Recreation Coordinator I $19.77 $20.76 $21.80 $22.89 $24.03 $25.24 $26.49 $27.82 446 Recreation Coordinator II $20.76 $21.81 $22.89 $24.04 $25.24 $26.50 $27.82 $29.22 475 Red Light Enforcement Specialist $28.37 $29.79 $31.28 $32.84 $34.48 Pay rates are calculated utilizing a standardized formula to apply a difference of 5% between steps and small differences may occur due to rounding.
CITY OF REDDING
NON-EXEMPT EMPLOYEE SCHEDULE OF CLASSIFICATIONS AND HOURLY WAGE RATES Effective December 22, 2024
Hourly Wage Rate – Salary Step
Packet Pg. 382
Attachment: ^Unrep Schedule of Classifications and Hourly Wage Rates - effective 12/22/2024 (4.15(a)-- 5%
Packet Pg. 383
Attachment: ^Unrep Schedule of Classifications and Hourly Wage Rates - effective 12/22/2024 (4.15(a)--
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Approve Mayor’s recommendation t o make the following appointments and reappointments t o the City of Redding Community Development Advisory Committee:
(1) Reappoint Aleta Carpenter to serve a full-term ending November 30, 2027; (2) Appoint Michael Van Tinteren to fill a n unscheduled vacancy with a term ending November 30, 2025;
(3) Appoint Bill Jostock to fill a scheduled vacancy with a full-term ending November 30, 2027; and
(4) Appoint Taff Harvey to fill a scheduled vacancy with a full-term ending November 30, 2027.
Fiscal Impact
There is no impact to the General Fund.
Alternative Action
The City Council (Council) could choose not to approve the Mayor’s recommendation and provide staff with alternative direction.
Background/Analysis
The Community Development Advisory Committee (CDAC) provides the Council recommendations related to the disbursement of the City of Redding’s (City) Community Development Block Grant (CDBG) annual funding provided by the U.S. Department of Housing & Urban Development. The CDAC’s role is to rate and rank the public service applications and provide award recommendations to Council.
MEETING DATE: December 17, 2024
ITEM NO. 5.1
FROM:
***APPROVED BY***
[email protected]
[email protected]
SUBJECT: 5.1--Consider Mayor's appointments and reappointments to the City of Redding Community Development Advisory Committee.
Jack Munns, Mayor
Packet Pg. 384
Report to Redding City Council December 12, 2024
Re: 5.1--Mayor's appointments to Community Development Advisory Committee Page 2
CDAC Member Aleta Carpenter has completed her first term and is eligible to be reappointed for a second term, ending November 30, 2027. She has expressed interest in continuing to serve and if approved, would be an asset to the committee.
CDAC Committee Member Bryndon Madison resigned in February, 2024, leaving an unexpired vacancy with a term ending November 30, 2025. In accordance with the Maddy Act, a notice declaring the unscheduled vacancy was posted on the Cit y’s website and on the public display board located at City Hall. Michael Van Tinteren submitted an application, and if approved, his term will begin December 1, 2024, and end November 30, 2025.
CDAC Committee Member Alexander Shea resigned in February, 2024, leaving an unexpired vacancy with a term ending November 30, 2024. In accordance with the Maddy Act, a notice declaring the unscheduled vacancy was pos ted on the City’s website and on the public display board located at City Hall. His position has remained vacant . Bill Jostock submitted an application, and if approved, his term will begin December 1, 2024, and end November 30, 2027.
CDAC Committee Member Hope Seth completed her first full -term on November 30, 2024. She is not interested in continuing to serve. Taff Harvey submitted an application and if approved, his term will begin December 1, 2024, and end November 30, 2027.
Environmental Review
This is not a project defined under the California Environmental Quality Act, and no further action is required.
Council Priority/City Manager Goals
• This agenda item is a routine operational item.
Attachments
^Application - Aleta Carpenter
^Application - Taff Harvey
^Application - Bill Jostock
^Application - Michael Van Tinteren
Packet Pg. 385
Packet Pg. 386
Attachment: ^Application - Aleta Carpenter (5.1--Mayor's appointments to Community Development Advisory Committee) Boards, Commissions,
and Committees
Interests & Experiences
High School, College, Professional, Vocational, or Other Schools Attended. Please include Major or Field of Study, Dates Attended, Degree and Date of Degree.
List any position or office held in governmental agency, civic, or charitable organization. (This is not a requirement for appointment.)
Please state why you want to become a member of this Board, Commission, or Committee.
Please provide any other information which you feel would be useful in reviewing your application State and local law require that you abstain from participation in decisions that may affect your financial interests, including sources of income, interest in real property, personal finances or investments. In addition, if appointed, you may be required to fill out a disclosure statement which identifies certain of your financial interest beginning with the immediate twelve-month period prior to your appointment.
City of Redding City Clerks Office
777 Cypress Ave., 3rd Floor, Redding, Ca 96001
phone: 530.225.4447 | email: [email protected] Anderson Union High School (grad. 1963)
California State University, Sacramento (B.A. 2000, M.A. 2006; Communication Studies, Journalism)
Certifications: Public Relations (U.C.Davis Extension, 2002), Negotiation and Mediation (CSUS College of Health and Human Services, 2006))
Vice President, National Board of American Women Artists; Board Member, Board of Vocational Nurses and Psychiatric Technicians (gubernatorial appointee); Vice-Chair, Youth Options Shasta/Youth Violence Prevention Council; Cabinet Member, The Women's Fund; School Board Member, California Heritage YouthBuild Academy; Communications Coordinator, Tobacco Education Coalition; Board Member, Shasta Environmental Alliance The CDBG has been of great benefit in addressing local needs. I am intimately familiar with some of the recipients and the projects funded by this grant and feel my familiarity with not only these local organizations but also community needs would be advantageous in determining disbursal of funds.
I grew up in Shasta County and, after a 40-year absence, returned 15 years ago, willing to lend my considerable talents, skills, and expertise to making a difference in the community that is such a part of who I am. My background as a Sacramento lobbyist prepared me well for dealing with governmental agencies and political issues, and my service on local boards has increased my familiarity with local needs.
Packet Pg. 387
Attachment: ^Application - Aleta Carpenter (5.1--Mayor's appointments to Community Development Advisory Committee) Packet Pg. 388
Attachment: ^Application - Aleta Carpenter (5.1--Mayor's appointments to Community Development Advisory Committee) Packet Pg. 389
Attachment: ^Application - Taff Harvey (5.1--Mayor's appointments to Community Development Advisory Committee) Packet Pg. 390
Attachment: ^Application - Taff Harvey (5.1--Mayor's appointments to Community Development Advisory Committee) Packet Pg. 391
Attachment: ^Application - Taff Harvey (5.1--Mayor's appointments to Community Development Advisory Committee) Packet Pg. 392
Attachment: ^Application - Taff Harvey (5.1--Mayor's appointments to Community Development Advisory Committee) Packet Pg. 393
Attachment: ^Application - Bill Jostock (5.1--Mayor's appointments to Community Development Advisory Committee) Packet Pg. 394
Attachment: ^Application - Bill Jostock (5.1--Mayor's appointments to Community Development Advisory Committee) Packet Pg. 395
Attachment: ^Application - Bill Jostock (5.1--Mayor's appointments to Community Development Advisory Committee) Packet Pg. 396
Attachment: ^Application - Bill Jostock (5.1--Mayor's appointments to Community Development Advisory Committee) Packet Pg. 397
Attachment: ^Application - Michael Van Tinteren (5.1--Mayor's appointments to Community Development Advisory Committee) Packet Pg. 398
Attachment: ^Application - Michael Van Tinteren (5.1--Mayor's appointments to Community Development Advisory Committee) Packet Pg. 399
Attachment: ^Application - Michael Van Tinteren (5.1--Mayor's appointments to Community Development Advisory Committee)
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Approve Mayor’s recommendation t o reappoint Tony Lewis and Ericka Jones to the City of Redding’s Community Services Advisory Committee to serve full -terms ending December 31, 2028.
Fiscal Impact
There is no impact to the General Fund.
Alternative Action
The City Council (Council) could choose not to approve the Mayor’s recommendation and provide staff with alternative direction.
Background/Analysis
The Community Services Advisory Commission (CSAC) makes recommendations to the Council and the Community Services Department regarding the establishment of policies which encourage and maintain a systemized program of leisure activities available to residents and visitors of the City of Redding , and to consider issues pertaining to par ks, recreation, and tourism.
There is one vacancy due to CSAC Commissioner Doug DeMallie’s term ending, and he does not wish to be reappointed. Tony Lewis has expressed interest in serving on CSAC and if approved, his term will begin January 1, 2025, and end December 31, 202 8. Mr. Lewis previously served on the CSAC after completing an unexpired term from 2019 to 2021, and is eligible to be reappointed.
MEETING DATE: December 17, 2024
ITEM NO. 5.2
FROM:
***APPROVED BY***
[email protected]
[email protected]
SUBJECT: 5.2--Consider Mayor's reappointments to the City of Redding Community Services Advisory Committee.
Jack Munns, Mayor
Packet Pg. 400
Report to Redding City Council December 11, 2024
Re: 5.2--Mayor's appointments to Community Services Advisory Committee Page 2
Current CSAC Commissioner Ericka Jones has completed one full term and is eligible to be reappointed. She has expressed interested in continuing to serve and if approved, her second term will begin January 1, 2025, and end December 31, 2028.
Environmental Review
This is not a project defined under the California Environmental Quality Act, and no furth er action is required.
Council Priority/City Manager Goals
• This agenda item is a routine operational item.
Attachments
^Application - Ericka Jones
^Application - Tony Lewis
Packet Pg. 401
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0 CITY OF
REDDI
c A L I F O R N _:::l
Boards, Commission� !i
• -rj; !$ C
and Committees c{��%v �
� Q-�City of Redding City Clerks Office �J-:,
777 Cypress Ave., 3rd Floor, Redding, r-....r,�on
phone: 530.225.4447 I email: cityclerk@cityo
Board, Commission, and Committee Application
Please note that applications are accepted continuously and will be kept on file for two years. Submitting an application does not ensure that you will be selected. As vacancies and openings occur, applications will be reviewed to fill openings as needed. Your name, occupation, business contact information, statement of qualifications, and reasons for service may be publicly released without your consent upon appointment to a Boord, Commission, or Committee.
Full Name:
Home Address:
Phone#:
Name of Business/Employer:
Occupation:
Business Address:
Business Phone: if
Date: I JIJ / o5 I pl.,q .
Email: -
Business Email: I
�----------___;
Please Indicate which Board, Commission, or Committee you would like to apply for.
Please number by order of Interest. If you have no Interest, please mark •o•.
Administrative Hearings Board 0 Shasta County Consolidated Oversight Board Building Code Board of Appeals 0 Planning Commission
Community Development Advisory Committee 0 Shasta County Commission on Aging }< Community Servlces Advisory Committee 0 Shasta Mosquito & Vector Control District 0 Economic Development Corp of Shasta County 0 Shasta Public library Citizens Advisory Co.
Are you • Redding Resident?
(:/)res QNo
Do you wor1c In Reddlns7
(/;Jres O No
Do you own • buslneu In Redding?
®Yes QNo
Packet Pg. 402
Attachment: ^Application - Ericka Jones (5.2--Mayor's appointments to Community Services Advisory Committee) Packet Pg. 403
Attachment: ^Application - Tony Lewis (5.2--Mayor's appointments to Community Services Advisory Committee) Packet Pg. 404
Attachment: ^Application - Tony Lewis (5.2--Mayor's appointments to Community Services Advisory Committee) Packet Pg. 405
Attachment: ^Application - Tony Lewis (5.2--Mayor's appointments to Community Services Advisory Committee)
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Approve the Mayor’s recommendation to appoint John Albright to the Shasta Mosquito Abatement and Vector Control Distri ct Board to serve a four-year term beginning January 1, 2025, and ending December 31, 2028.
Fiscal Impact
There is no impact to the General Fund.
Alternative Action
The City Council could choose not to approve the Mayor’s recommendation.
Background/Analysis
The Shasta Mosquito & Vector Control District was established to inform, educate, and protect the public from disea ses and plagues carried by mosquitos and other insects, as well as to set policy regarding public health and safety as prescribed by the California Health & Safety Code.
Members shall be a resident of the City of Redding and serve two consecutive full term s of four years.
Board Member Philip Cramer has served two full term s and is not eligible for reappointment.
John Albright has expressed interest in serving on the Shasta Mosquito Abatement and Vector Control District and if approved, his term will begin January 1, 202 5, and end December 31, 2028.
MEETING DATE: December 17, 2024
ITEM NO. 5.3
FROM:
***APPROVED BY***
[email protected]
[email protected]
SUBJECT: 5.3--Consider appointment to the Shasta Mosquito Abatement and Vector Control District.
Jack Munns, Mayor
Packet Pg. 406
Report to Redding City Council December 12, 2024
Re: 5.3-Appointment-Shasta Mosquito Abatement and Vector Control District Page 2
Environmental Review
Appointment to the Shasta County Mosquito Abatement & Vector Control District Board does not represent a project and no determination under the California Environmental Quality Act is required.
Council Priority/City Manager Goals
• This agenda item is a routine operational item.
Attachments
^Application - John Albright
Packet Pg. 407
Packet Pg. 408
Attachment: ^Application - John Albright (5.3-Appointment-Shasta Mosquito Abatement and Vector Control District) Packet Pg. 409
Attachment: ^Application - John Albright (5.3-Appointment-Shasta Mosquito Abatement and Vector Control District) Packet Pg. 410
Attachment: ^Application - John Albright (5.3-Appointment-Shasta Mosquito Abatement and Vector Control District)
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Appoint replacement to the Redding Rodeo Ground Lease Ad Hoc Committee to fill the vacancy left by outgoing Council Member Joshua Johnson.
Fiscal Impact
There is no impact to the General Fund other than staff time necessary to support the ad hoc committee.
Alternative Action
The City Council (Council) could choose not to appoint a replacement member at this time and provide alternative direction.
Background/Analysis
At its meeting of August 20, 2024 , the Council consented to an Item 12 proposal from Council Member Joshua Johnson to create an ad hoc committee to develop various elements associated with a long-term lease of the Rodeo Grounds. Creating the committee allowed for a meaningful discussion with the Rodeo Association regarding procedural issues.
At the September 3, 2024, meeting, Council appointed Council Members Audette and Johnson to the ad hoc committee. The ad hoc committee met several times with the Redding Rodeo Association and the discussion culminated in a non-binding Letter of Intent which was approved at the November 19, 2024 Council meeting.
At this time, ahead of any future ad hoc meetings, staff is recommending appointing a replacement. Currently, there are no ad hoc meetings scheduled but should an issue arise during the development of the final lease amendment the ad hoc committee would be able to meet and work to resolve the issue allowing the lease amendment to be completed.
MEETING DATE: December 17, 2024
ITEM NO. 9.1(a)
FROM:
***APPROVED BY***
[email protected]
[email protected]
SUBJECT: 9.1(a)--Consider appointing a replacement Ad Hoc Committee Member.
Barry Tippin, City Manager
Packet Pg. 411
Report to Redding City Council December 12, 2024
Re: 9.1(a)--Consider Appointing a Replacement Ad-Hoc Committee Member Page 2
Environmental Review
This item is not a project as defined under the California Environmental Quality Act , and no further action is required.
Council Priority/City Manager Goals
• Communication and Transparency – “Improve the quality of communication with the public and City employees to enhance knowledge and increase transparency to improve public trust.”
Attachments
Previous Staff Report - Item No. 9.1(a) Ad-Hoc Committee - Rodeo Grounds Lease 09-03-2024 Previous Staff Report - Item No. 9.1(a) Non-binding Letter of Intent 11-19-2024 Packet Pg. 412
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Approve the formation o f an ad -hoc committee consisting exclusively of two appointed City Council members to develop elements of a long -term lease for the Rodeo Grounds which will accelerate any future negot iations with the Rodeo Association should the City Council determine, at a later date, it wishes to consider approval of a long -term lease. The ad -hoc committee will be temporary in nature and is expected to complete its task no later than July 1, 2025.
Fiscal Impact
There will be no impact to the General Fund other than staff time necessary to support the ad-hoc committee.
Alternative Action
The City Council (Council) could choose not to form the ad-hoc committee.
Background/Analysis
At its meeting of August 20, 2024 , the Council consented to an Item 12 proposal from Council Member Joshua Johnson to create an ad -hoc committee to develop various elements associated with a long -term lease of the Rodeo Grounds. Creating the committee would allow for a meaningful discussion regarding procedural issues and key lease terms with the intent of reducing the time necessary to negotiate a long -term lease should the Council ultimately decide that such a lease is in the best interest of the community. Items to b e considered by the committee would include, but not be limited to, the Surplus Land Act, the length of lease, prevailing wage requirements, lease value, lease boundaries, California Environmental Quality Act requirements, and the built environment.
MEETING DATE: September 3, 2024
ITEM NO. 9.1(a)
FROM:
***APPROVED BY***
[email protected]
[email protected]
SUBJECT: 9.1(a)--Consider formation of an Ad-Hoc Committee to develop various elements of a long-term lease for the Rodeo Grounds.
Barry Tippin, City Manager
Packet Pg. 413
Attachment: Previous Staff Report - Item No. 9.1(a) Ad-Hoc Committee - Rodeo Grounds Lease 09-03-2024 (9.1(a)--Consider Appointing a Report to Redding City Council August 27, 2024
Re: 9.1(a)--Consider Formation of Ad-Hoc Committee Regarding Long Term Lease of Rodeo Grounds Page 2
The formation of an ad -hoc committee requires it consist of less than a quorum of the Council Members and exclusively of members of the Council. It also must have a single purpose and have a limited duration. For these reasons, the Council should consider appoi ntment of two of its members to serve as the ad-hoc committee and establish July 1, 2025 or sooner as the sunset date of the committee.
Environmental Review
This item is not a project as defined under the California Environmental Quality Act, and no further action is required.
Council Priority/City Manager Goals
• Communication and Transparency – “Improve the quality of communication with the public and City employees to enhance knowledge and increase transparency to improve public trust.”
Packet Pg. 414
Attachment: Previous Staff Report - Item No. 9.1(a) Ad-Hoc Committee - Rodeo Grounds Lease 09-03-2024 (9.1(a)--Consider Appointing a
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Approve the non -binding Letter of Intent (LOI) with the Redding Rodeo Association (RRA).
This LOI provides the framework for amending the lease agreement for the Redding Rodeo Grounds (C-141). Approval of this LOI will allow both parties to proceed with formal negotiations, under a common understanding, to finalize a comprehensive lease amendment.
Fiscal Impact
Approval of the L etter of Intent (L OI) does not have an immediate fiscal impact on the City of Redding's (City) General Fund. However, the proposed amendment to the lease, which include community event programming, capital improvements, and maintenance obligations, will require further analysis, to be conducted during the lease negotiation proce ss. Future financial obligations will be addressed in the final lease agreement with provisions for lease payments, capital improvement commitments, and grant funding opportunities.
Alternative Action
The City Council may choose not to approve the LOI, w hich would halt the current negotiation process for amending the Redding Rodeo Grounds lease agreement. Alternatively, the Council could request modifications to the LOI prior to approval.
Background/Analysis
The City and the Redding Rodeo Association (R RA) have long partnered to maintain and utilize the Redding Rodeo Grounds, a significant community asset. The current lease agreement, which is set to expire on August 1, 2029, will require an update, allowing for a longer term to provide the opportunit y to improve the facilities. The attached LOI serves as a starting point for formalizing key lease terms, including:
MEETING DATE: November 19, 2024
ITEM NO. 9.1(a)
FROM:
***APPROVED BY***
[email protected]
[email protected]
SUBJECT: 9.1(a)--Consider approval of a Non -Binding Letter of Intent regarding the Redding Rodeo Association Ground Lease negotiations.
Barry Tippin, City Manager
Packet Pg. 415
Attachment: Previous Staff Report - Item No. 9.1(a) Non-binding Letter of Intent 11-19-2024 (9.1(a)--Consider Appointing a Replacement Ad-Hoc Report to Redding City Council November 13, 2024
Re: 9.1(a)--Consider Approval of a Non-Binding Letter of Intent Amending Redding Rodeo Association Lease Page 2
• A 25-year primary lease term with two optional 10-year extensions; • Performance milestones for the RRA, including the renovation of the announ cer’s booth, private boxes, and grandstands;
• A commitment from the RRA to continue hosting the annual Redding Rodeo and expand the use of the grounds for additional community events; • Financial documentation from the RRA to demonstrate its ability to fund t he required improvements, ensuring transparency and accountability; and • Collaborative efforts to develop a comprehensive parking plan with nearby venues, including the Civic Auditorium and Turtle Bay Exploration Park.
The LOI is non -binding, ensuring tha t both parties retain flexibility while negotiations proceed.
However, it establishes a mutual understanding of the scope of future lease amendments, including provisions for capital improvements, insurance, liability, and compliance with the California Environmental Quality Act (CEQA).
Environmental Review
This LOI is not considered a "project" under CEQA, and no further environmental review is required at this stage. The subsequent lease agreement will include provisions to ensure compliance with all relevant environmental regulations.
Council Priority/City Manager Goals
• Communication and Transparency – “Improve the quality of communication with the public and City employees to enhance knowledge and increase transparency to improve public trust.”
Attachments
^RRA_LOI_111924
Redding Rodeo Association 1st Amendment (11/2023)
Redding Rodeo Association Lease C-141 (April 2016)
Redding Rodeo Association Staff Report (11/2023)
Packet Pg. 416
Attachment: Previous Staff Report - Item No. 9.1(a) Non-binding Letter of Intent 11-19-2024 (9.1(a)--Consider Appointing a Replacement Ad-Hoc
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Authorize and approve the following:
(1) Authorize the City Manager to negotiate, and the Mayor to sign, an Air Service Agreement with United Airlines, Inc. for the purpose of operating scheduled passenger airline service to Denver from the Redding Regional Airport; and (2) Authorize the City Manager, or designee, to appropriate up to $450,000 from the General Fund reserves for the purpose of closing the gap in funding for the required $2 million minimum revenue guarantee for the airline.
Fiscal Impact
The proposed Air Service Agreement with United (Agreement) requires the City of Redding (City) to provide a revenue guarantee of up to $2 million to ensure the airline does not operate at a net loss over the course of the first year. In cooper ation with the Economic Development Corporation of Shasta County (EDC), the community has generated commitments of just over $550,000. Through a grant and other City support, an additional $1 million has been identified.
Without additional contributions, the City will be responsible for committing the $4 50,000 needed to fully fund the minimum guarantee amount. Staff will continue to work with EDC to identify and collect additional contributions from the community.
With th is added service, the Redding Reg ional Airport (Airport) will benefit from additional operating revenue generated from parking fees, rental car concessions, and fuel flowage fees.
The Airport will also see an increase in Passenger Facility Charge collections. In terms of total economic be nefit to the community, the EDC estimates the service will generate significant returns depending on the number of passengers using the air service.
MEETING DATE: December 17, 2024
ITEM NO. 9.1(b)
FROM:
***APPROVED BY***
[email protected]
[email protected]
SUBJECT: 9.1(b)--Consider Air Service Agreement with United Airlines and Minimum Revenue Guarantee.
Barry Tippin, City Manager
Packet Pg. 417
Report to Redding City Council December 12, 2024
Re: 9.1(b)--United Airlines Air Service Agreement & Minimum Revenue Guarantee Page 2
Alternative Action
The City Council (Council) could choose to postpone this action until the Agreement is fully executed or provide alternative direction.
Background/Analysis
Staff has been working with United Airlines to complete the Agreement expeditiously. As of this writing, the agreement is under review by United Airlines and is not ready for exe cution.
Given the fact that the January 7, 2025 , Council Meeting will be cancelled for winter break, it is recommended that the Council move forward with staff’s recommendations authorizing the City Manager to negotiate and the Mayor to sign the Agreemen t. This recommendation is made in an effort to avoid any delay in executing the Agreement and finalizing the flight schedule. This will allow the community to enjoy the Denver flight as soon as possible.
Environmental Review
This item is not a project a s defined under the California Environmental Quality Act, and no further action is required.
Council Priority/City Manager Goals
• Communication and Transparency – “Improve the quality of communication with the public and City employees to enhance knowle dge and increase transparency to improve public trust.”
Attachments
Previous Agreement - 2019 - United Airlines, Inc
Packet Pg. 418
Execution Version
AIR SERVICES AGREEMENT
BETWEEN UNITED AIRLINES AND
CITY OF REDDING, CA
This Air Services Agreement ( this" Agreement") is entered into to be effective on the 8th
day of January,
2019, by and between UNITED AIRLINES, INC. (" United"), a Delaware corporation having its principal offices at 233 S. Wacker Drive, Chicago, Illinois 60606 and CITY OF REDDING, CA, whose address is 777 Cypress Avenue, Redding, CA 96001 (" Guarantor").
WHEREAS, the Guarantor has an interest in promoting air service to and from Redding Municipal Airport, Redding CA(" RDD");
WHEREAS, United is a certified air carrier conducting scheduled and unscheduled flight operations within the U. S. and between the U. S. and a number of foreign locations; WHEREAS, Guarantor desires to increase access to and from RDD from and to locations where United operates so as to benefit the citizens of the surrounding community and Guarantor' s interest therein;
WHEREAS, Guarantor has requested that United commence operating scheduled non- stop air service between RDD and Los Angeles International Airport (" LAX"), and in connection therewith Guarantor shall compensate United from local business/community revenues and to make certain concessions as provided herein; and
WHEREAS, subject to the foregoing and to the obtainment of appropriate governmental authorizations, United is willing to operate scheduled air service between LAX and RDD; NOW, THEREFORE, in consideration of the mutual promises made herein, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows: CM
1. Schedule to be Operated. J
A. United will, or will cause a cobranded regional carrier to, operate scheduled Q round- trip air service to and from RDD with a 50 seat CRJ aircraft as follows: C.)) VDeparts LAX at approximately 8: 10 p. m. and arrives RDD at approximately 9:53 p.m. and departs RDD at approximately 7:30 a.m. and arrives LAX at approximately 9: 12 a.m.
Operates daily from March 8, 2019 through March 7, 2020 ( both dates inclusive).
The flights between LAX and RDD referenced above are, collectively, referred to as the RDD Flights" and each such flight is referred as an" RDD Flight." B. The parties acknowledge that due to operating conditions, including weather 1 AfteceVe,
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Attachment: Previous Agreement - 2019 - United Airlines, Inc (9.1(b)--United Airlines Air Service Agreement & Minimum Revenue Guarantee) Execution Version
related issues, United may operate the RDD Flights with fewer passengersthan the capacity of aircraft used for operating the RDD Flights.
C. At its discretion, Unitedmaychangethescheduleor aircraftoperatingtheRDD Flights. RDD Flights will be operated under the direction and control of United and/or a cobranded regional carrier and Guarantor shall have no right to make decisions with respect to the operation of the RDD Flights. Without limiting the generality of the foregoing provisions of this paragraphand the provisions of Section 2 below, United agrees to use good faith efforts to consider Guarantor' s comments on issues related to marketing, pricing and revenue management of the RDD Flights.
D. For the avoidance of doubt, Guarantor acknowledges that if United operates flights to and from RDD in addition to the RDD Flights or operates flights to and from RDD after the end of the Term ( as defined in Section 9) of this Agreement, such other flights shallnot be governedby or operatedunderthe termsof this Agreement.
E. Notwithstandinganythingcontainedhereinto thecontrary, United's obligations under this Agreement, including its obligation to operate the RDD Flights, shall be conditionedupon the Guarantor, on or prior to January30, 2019, havingapproved, authorized, reserved, restricted and allocated funds for the Guarantor' s payment of and to secureGuarantor's obligationto payall amountsGuarantormaybe requiredto payto UnitedunderthisAgreement(butin all casesin anamountnotlessthantheMRGCap).
Further, without limiting the generalityof any provision of this Agreement, United shall have no obligation to publish the RDD Flights for sale until Guarantor has complied with the provisions of this Section 1.E.
2. Air Fares. United agrees to establish fares for the RDD Flights that are consistent with United's currentinternalpricing strategieswhile remainingcompetitivewithin the airline industry generally; provided, however, for the avoidance of doubt, United shall have no obligation to establish faresfor theRDDFlightsthatarethesameasor similarto faresestablishedbyotherairlines.
3. Financial Performance Guaranty. During the period that United is operatingthe RDD Flights, the Guarantor will unconditionally guaranty that United will receive " Minimum Revenues" ( as suchterm is definedbelow) for operatingthe RDD Flights, which shallbe calculatedasfollows:
The sum of:
i. US $13,010 perround-trip( the" Per Round-Trip Cost"), ii. US $12.81perround-trip revenuepassenger,and
iii. 6. 2% of passenger revenue for each RDD Flight.
Thesumof i., ii, andiii. aboveconstitutesthe" GuaranteedAmount" andmayalsobe referred to herein as the" Minimum Revenues".
4. Revenues,GuarantyPayments,Final Accounting andMRG Cap.
A. For the purposes of this Agreement, " Revenues" shall mean the total segment revenues (includingpassenger, cargoandany otherrevenue, but excludingrevenues 2 Packet Pg. 420
Attachment: Previous Agreement - 2019 - United Airlines, Inc (9.1(b)--United Airlines Air Service Agreement & Minimum Revenue Guarantee) Execution Version
estimated to be accrued with respect to and/or under this Agreement) received by United from the operationof the RDD Flights, asmeasuredby( andusing methodologyusedby) United' s Flight Profitability System (" FPS"); provided, however, and for the avoidance of doubt, " Revenues" shall exclude any revenues, such as MileagePlus Premium revenue, not directly attributable to the operations of the RDD Flights.
B. To the extent United receives less than the Guaranteed Amount in Revenues from the RDD Flights for any given Period, as defined below, Guarantor shall pay to United an amount equal to the difference between the Guaranteed Amount applicable to the RDD Flights for such Period and the amount of Revenue for such Period actually received by United from operatingthe RDD Flights (the aggregatedifference for eachPeriodbeing the " Guaranty Payment," and the term " Guaranty Payments" shall be construed accordingly).
The term " Period" shall mean each three-month period ( i) beginning on March 8, 2019 and ending on May 31, 2019, ( ii) beginning on June 1, 2019 and ending on August 31, 2019, ( iii) beginning on September 1, 2019 and ending on November 30, 2019, ( iv) beginning on December 1, 2019 and ending on March 7, 2020.
C. Guarantor shall pay any Guaranty Payment owed to United in U. S. dollars, within thirty( 15) days of Guarantor' s receipt of an invoice for the Guaranty Payment. If United receives more than the Guaranteed Amount in Revenues from the RDD Flights during a Period, then any such excess of Revenues for the Period over the Guaranteed Amount for the same Period shall be credited against the Guaranty Payment next owed by Guarantor, until such credit is exhausted but and only to the extent a Guaranty Payment is owed for a subsequent Period; provided, however, in no case and at no time shall United otherwise be required to remit ( except as a credit against the Guaranty Payment owed for a subsequent Period as provided herein) to the Guarantor any such excess of Revenues over the Guaranteed Amount and the sole means by which Guarantor shall receive such credit is if, to the extent and when a Guaranty Payment is owed to United by Guarantor during the Term.
D. Notwithstanding anything contained herein to the contrary, no failure or delay by United to render the invoices shall prejudice United' s right to receive or the Guarantor' s obligation to pay the Guaranty Paymentsupon United's rendering the invoice for the Guaranty Payment for any applicable Period.
E. The aggregate Guaranty Payments the Guarantor will be required to pay with respect to the RDD Flights under this Agreement for the Term shall not exceed US 1,000, 000, the" MRG Cap").
F. Guarantor' s obligation to make payments in accordance with the provisions of this Agreement shall survive the expiration or earlier termination of this Agreement.
5. Cost of Service.
A. United shall bear all costs of providing the service described and provided for in this Agreement, including by way of illustration but not by way of limitation, the costs of 3 Packet Pg. 421
Attachment: Previous Agreement - 2019 - United Airlines, Inc (9.1(b)--United Airlines Air Service Agreement & Minimum Revenue Guarantee) Execution Version
all required aircraft, equipmentand facilities (including facilities for ticketing, baggage handling, and like services); personnel, ground costs, including landing fees and use charges; credit cardcommissions; travel agentcommissions; deicing;andfuel ferrying.
B. The amounts/ percentages referred to in Section 3 are based on United' s assumed totalcostofjet fuel (intoplane) inclusiveof all charges, includingtaxes (the "Assumed Baseline Fuel Cost") for the RDD Flights. The Assumed Baseline Fuel Cost for the RDD Flights is $ 2. 41 per gallon. Notwithstanding anything contained herein to the contrary, the parties will adjust the Per Round- Trip Cost for each RDD Flight and hence the GuaranteedAmount owed on a cent for cent basisto the extentthe monthly Average FPSFuel Cost (as definedbelow) varies, eitherup or down, from the AssumedBaseline Fuel Cost for the RDD Flights to take into account changes in the price of fuel. At the end of eachmonth, United will determine, through United's FPS, the monthly average cost of jet fuel per gallon for the RDD Flights ( the " Average FPS Fuel Cost"). If the Average FPS Fuel Cost for the applicable RDD Flights for a month varies from the Assumed Baseline Fuel Cost, the Guaranteed Amount will be adjusted as follows:
i. by$ 13 for the per penny difference between the Assumed Baseline Fuel Cost for the RDD Flights for a month and the Average FPS Fuel Cost for the RDD Flights for that month.
For example: If United determines that the Average FPS Fuel Cost in December for the RDD Flights is $2.42 per gallon, then the Per Round-trip Cost in Decemberfor the RDD Flights will reflect an increase of $ 13 per each round- trip of the RDD Flights. Likewise, if United determines that the Average FPS Cost in December for the RDD Flights is $2.39 per gallon, then the Per Round-Trip Cost in Decemberfor the RDD Flights will reflect a decreaseof $ 26 per each round-trip of the RDD Flights.
6. Intentionally Omitted.
7. Marketing Support. Guarantor will work with United in good faith to market the RDD Flights in a mutually beneficial cost-effective manner. In furtherance thereof, Guarantor will give United prominentplacement (suchplacementto be, in any event, no lessthanthat receivedby any other carrier) in any marketingcampaignconductedby Guarantorto promotesimilar serviceto andfrom RDD.
8. GovernmentAuthority and Slot Availability. United's ability and willingness to operate the RDD Flights is contingenton United's being ableto maintain all necessarygovernmentalapprovalsto operate the RDD Flights, access to departure and arrival slots that are acceptable to United and ticket counter and other facilities that are acceptable to United.
9. Term. The term( the" Term") of this Agreement shall commence on the date first written aboveandshall continue,unlessterminatedearlierasprovidedherein,until andincluding March 7, 2020.
10. Termination, Renegotiation, and Flight Cancellation/ Diversion A. In addition to the exerciseof any rights that it may have at law and/or in equity under this Agreement, either party shall have the right to terminate this Agreement upon 4 Packet Pg. 422
Attachment: Previous Agreement - 2019 - United Airlines, Inc (9.1(b)--United Airlines Air Service Agreement & Minimum Revenue Guarantee) Execution Version
written notice if the other party fails to perform any of its material obligations under this Agreement and such failure continues un- remedied during the ten ( 10) day period following the receipt by the other party of the notice of termination. The effective date of any such termination shall be the date provided in the notice from the party termination this Agreement, but may not be less than the ten( 10) day period provided above.
B. This Agreement will terminate immediately if United ceases to hold the governmental authorities or slots necessary to operate the RDD Flights.
C. United shall have the right to terminate this Agreement upon no less than ninety 90) days' prior written notice to Guarantor.
D. United may terminate this Agreement upon no less than thirty ( 30) days' prior written notice to the Guarantor, if United believes the MRG Cap, as calculated by United' s FPS, may be achieved at any time ( without regard to the timing of the monthly close out of United' s FPS) during the Term.
E. United may terminate this Agreement upon no less than five ( 5) days' written notice to Guarantor if a " Material Cost Circumstance", as defined below, occurs and upon such termination all of United' s obligations under this Agreement shall cease. For the purposes of this Agreement, " Material Cost Circumstance" means that, at any time during the Term of this Agreement, the Spot Price for Kerosene- Type Jet fuel, U. S. Gulf Coast as published by the U. S. Energy Information Administration in its weekly Petroleum Status Report" exceeds$ 2. 40.
F. United may request a renegotiation of the round- trip cost and/or MRG Cap if prior to or during the period that United is operating the RDD Flights ( i) Guarantor markets and/or subsidizes any additional flights from RDD, or ( ii) any additional air service to/from RDD is announced during the Term If, within ten ( 10) business days of such request, negotiations do not result in terms reasonably acceptable to United, United may terminate this Agreement upon no less than five ( 5) days' prior written notice to Guarantor, at which time all of United' s obligations under this Agreement shall cease.
G. United and Guarantor acknowledge that United may be required to cancel or divert flights, including the RDD Flights, due to mechanical problems, weather conditions, or other circumstances beyond the reasonable control of United. If circumstances or conditions result in canceled or diverted RDD Flights, United, at its sole cost, shall have the obligation to provide alternate air and/ or ground transportation to RDD for passengers who are ticketed on the RDD Flights to RDD in compliance with United' s standard procedures for such circumstances.
H. United shall have the right to terminate this Agreement upon no less than five( 5) days' prior written notice to Guarantor if the conditions set forth in Section 1. E. hereof are neither waived by United nor satisfied on or prior to January 30, 2019.
Except as otherwise provided in this Agreement, upon termination of this Agreement, neither party shall have any rights or obligations to the other party except for those obligations that may have accrued through the date of such termination ( including Guarantor' s obligation to 5 Packet Pg. 423
Attachment: Previous Agreement - 2019 - United Airlines, Inc (9.1(b)--United Airlines Air Service Agreement & Minimum Revenue Guarantee) Execution Version
pay any amountsdue to United hereunder) and such obligations which by their nature or the express terms of this Agreement survive the expiration or earlier termination of this Agreement.
11. Remedies Upon Termination.
A. A termination pursuant to Section 10 shall not limit United' s right to pursue or enforce any of its rights under this Agreement or otherwise.
B. Any termination or expiration of this Agreement shall not affect Guarantor' s obligation to pay United all amounts owed to United as of the effective date of such expiration or termination.
C. In the event of a termination of this Agreement prior to its natural expiration for anyreason, in accordancewith theprovisionsof thisAgreement, Guarantorshallpayall amounts owed to United, as of the effective date of the termination, within ten( 10) days after receipt of an invoice from United.
The provisions of this Section 11 shall survive the expiration or earlier termination of this Agreement.
12. Force Majeure. United shall have no obligation to operate the RDD Flights where cessationof suchflightsis dueto aneventor eventsbeyondUnited's reasonablecontrol, including, without limitation, equipmentfailures, air traffic control, governmentalactions, strikes and Acts of God Force Majeure"); provided, however, and for the avoidance of doubt, in case of cessation of the RDD flights asa result of ForceMajeure, asprovided above, so long assuchevent of Force Majeure was not causedby Guarantor'sactsoromissions,Guarantorshallonlyberequiredto paytheGuaranteedAmount to United for the RDD Flights that were operated prior to such cessation of the RDD Flights as a result of Force Majeure.
13. Audit. Upon reasonable notice, the Guarantor, at its expense, shall have the right to audit andinspect, at United's officesduringnormalbusinesshours, United'sbooksandrecordsastheyrelated tothedeterminationofRevenueontheRDDFlightsforthesolepurposeofensuringthat, indetermining the amountof Revenue, United is utilizing the samemethodologyas is appliedto all of United's similar routes.
14. Confidentiality. No party heretomay discloseto a third party anypart of this Agreement, anyinformationpertainingto thespecificcontentsof thisAgreementor anyproprietaryinformation receivedfromtheotherpartypursuantto thisAgreementunlesssuchinformationshallhavealready become publicly known without breach of this provision or unless required to do so pursuant to applicablelaw, regulation, governmentalorderor subpoena, providedthatin thecaseof anysuchlaw, regulation, governmental order or subpoena the parties will consult in good faith as to how to proceed with the aim of taking all appropriate action to limit the scope of such governmental order or subpoena and/or obtain confidential treatment for any material required to be disclosed in response thereto. Unless prohibitedby applicablelaw, thepartiesshallagreeuponthetimingandcontentof anypublicdisclosure or press release relating to this Agreement or the RDD Flights and no such public disclosure or press releaseshallbemadeor issuedthathasnotbeenagreeduponby thepartieshereto. Neitherpartyshall havethe right to usethe otherparty's name,logo or othermarkswithout the expresswritten permissionof the other party.
6 Packet Pg. 424
Attachment: Previous Agreement - 2019 - United Airlines, Inc (9.1(b)--United Airlines Air Service Agreement & Minimum Revenue Guarantee) Execution Version
15. Indemnification and Hold Harmless. To the extent permitted by law, each party ( the Indemnifying Party") shall indemnify and hold harmlessthe other party, and its officers, directors, employees and agents ( each an " Indemnified Party" and collectively, the " Indemnified Parties") from and against all liabilities, damages, losses, claims, suits, judgments, costs and expenses ( including reasonable attorneys' fees) of any nature whatsoever suffered by the Indemnified Party as a result of claims by third parties arising out of the willful misconduct or negligent acts, errors or omissions of the Indemnifying Party in connectionwith this Agreement, exceptto the extent causedby any Indemnified Party' s negligence or willful misconduct. The provisions of this Section 15 shall survive the expiration or earlier termination of this Agreement.
16. Insurance.
A. United. At all times during the Term of this Agreement, United shall carry and maintain, at its sole cost and expense, airline liability insurance in an amount not less than $ 10,000,000 combined single limit, including advertisers liability with aggregate limits of at least$ 10,000,000, USD for bodily injury( including death of any person) and any damage to( including destruction of) property. If Guarantor so requests, United will furnish Guarantor within thirty( 30) days of such request, an insurance certificate which:
i) indicates that the insurer has accepted and insured United as provided in this Section
16. A of this Agreement;( ii) includes the insurer' s commitment to give Guarantor not less than thirty ( 30) days' advance written notice in the event of cancellation or adverse material change in coverage.
B. Guarantor. At all times during the Term of this Agreement, Guarantor shall carry and maintain, at its sole cost and expense, commercial general liability insurance including advertisers liability insurance in an amount not less than $ 10, 000, 000 USD combined single limit covering all liability arising out of any bodily injury ( including death of any person) and any damage to( including destruction of) property. If United so requests, Guarantor will furnish United within thirty( 30) days of such request, and upon each annual renewal, an insurance certificate( s) which ( i) indicates that the insurer has accepted and insured Guarantor as provided in this Section 16. B of this Agreement; ( ii) include the insurer' s commitment to give United not less than thirty ( 30) days' advance written notice in the event of cancellation or adverse material change in coverage.
17. Attorneys' Fees. In the event of any litigation between the parties hereto concerning this Agreement and the enforcement hereof, the prevailing party in such action shall be entitled to receive from the other party all reasonable costs and expenses, including reasonable attorneys' fees, incurred by the prevailing party in such action.
18. Counterparts and Headings. This Agreement may be executed in several counterparts, which together shall constitute one and the same instrument, and any party hereto may execute this Agreement by pdf or other electronic signature, which shall be effective as an original signature for all intents and purposes. The headings used to identify sections and paragraphs/subsections are for reference purposes only and shall have no bearing on the interpretation of this Agreement.
19. Notice. All notices and other communications required or permitted under this Agreement shall be in writing and shall be deemed given( A) upon delivery by hand, ( B) one( 1) day after delivery to a commercial courier( example, FedEx) for next business day delivery properly addressed and 7 Packet Pg. 425
Attachment: Previous Agreement - 2019 - United Airlines, Inc (9.1(b)--United Airlines Air Service Agreement & Minimum Revenue Guarantee) Execution Version
prepaid, or ( C) within three (3) days after placementin the U.S. mail properly addressedand with sufficient postage for certified mail, return receipt requested to the addresses set forth in the first paragraphof this Agreementor such addressas a party may designatein writing pursuantto this notice provision (provided, however, and notwithstandingthe foregoing, any invoices renderedby United may be sentto Guarantorvia electroniccommunicationto ChuckAuklandat caukland(acityofredding.org, Trina Froehlichat Trina.Froehlich0),meadhunt.com andTony Giovaniello at tony(i shastaedc.org).
20. Miscellaneous.
A. This Agreement constitutes the entire understanding between the parties with respect to the subject matter hereof. This Agreement or any provision of this Agreement may not be amended, modified or waived exceptby a written agreementsignedby both parties hereto.
B. This Agreement may not be assigned by either party hereto without the written consent of the other party; provided that United may assign this Agreement without such consent to an air carrier that is its corporate affiliate or successor without such consent.
C. THIS AGREEMENT SHALL BE INTERPRETED AND CONSTRUED IN ACCORDANCE WITH THE SUBSTANTIVE LAW OF THE STATE OF ILLINOIS.
D. The parties hereto represent that they have the authority to enter into this Agreement.
Signature Page Follows]
8 Packet Pg. 426
Attachment: Previous Agreement - 2019 - United Airlines, Inc (9.1(b)--United Airlines Air Service Agreement & Minimum Revenue Guarantee) Execution Version
IN WITNESS WHEREOF, United and Guarantor have each caused this Agreement to be signed and delivered by its duly authorized representative, all as of the date first written above.
UNITED AIRLINES, INC. CITY OF REDDING
A Municipal Corporation
By: By: l A.
Ankit Gupta Julie ' nter a 2- + ol
Vice President Domestic Network Mayor
DomesticNNet.t:
rlt
work
JAN 15 as
APPRO D AS TO FORM:
BARRY E. DeWALT
City Attorney
BY:
411P / /
i
ATTEST:
By; \+-? g7111n
Pamela Mize, City Clerk
9 Packet Pg. 427
Attachment: Previous Agreement - 2019 - United Airlines, Inc (9.1(b)--United Airlines Air Service Agreement & Minimum Revenue Guarantee)
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Adopt Resolution affirming additional employee pension cost share contributions as established in the Employment and Benefits Policies for Unrepresented Employees for Unrepresented Public Safety Police Management Employees in the amount of 1.73 percent, for a total cost share employee contribution of 10.23 percent of the employers cost for Classic Tier 1 employees ; and in the amount of 1.62 percent, for a total cost share employee contribution of 10.12 percent of the employers cost for Classic Tier 2 employees, effective as soon as administratively feasible, but no earlier than January 5, 2025.
Fiscal Impact
There is no fiscal impact associated with this action. In December 2023, the City Council (Council) approved an increase in California Public Employees’ Retirement System ( CalPERS) retirement contributions to be effective in January 2025 by amending the Employment and Benefit Policies for Unrepresented Employe es which anticipated cost savings to the City of Redding (City). CalPERS is now requiring a resolution from the Council affirming this action before completing the contract amendment process.
Alternative Action
The Council could decline to approve the re solution. This is not recommended as this step is required in order to move forward with amending the CalPERS contract to effectuate the change in cost sharing provisions.
MEETING DATE: December 17, 2024
ITEM NO. 9.15(b)
FROM:
***APPROVED BY***
[email protected]
SUBJECT: 9.15(b)--Consider Resolution affirming employee cost share increases for Classic Tier 1 and Classic Tier 2 Unrepresented Public Safety Police Management Employees.
Kari Kibler, Personnel
Director
Packet Pg. 428
Report to Redding City Council December 12, 2024
Re: 9.15(b)--CalPERS Cost Share Amendment - Unrep Police Mgmt Page 2
Background/Analysis
The Employment and Benefit Policies for Unrepresented Employees was adopted by Council on December 20, 2023 under Resolution No. 2023 -134. Article 15, Retirement Program , of the policy outlines that Classic Tier 1 Unrepresented Public Safety Police Management Employees will share additional cost s toward employ er contributions to CalPERS in the amount of 1.73 percent, for a total cost share of 10.23 percent, and Classic Tier 2 Unrepresented Public Safety Police Management Employees will share additional cost toward employer contributions to CalPERS in the amount of 1.62 percent, for a total cost share of 10.12 percent, in accordance with Government Code section 20516, effective January 5, 2025 or as soon as administratively feasible. This change ensures that employees and the City equally share the CalPERS retire ment contributions.
The City is now following required steps to amend the CalPERS contract in accordance with the cost sharing provisions set forth in the Employment and Benefit Policies for Unrepresented Employees and in accordance with Government Code s ection 20516. CalPERS requires a resolution affirming the change in cost share as well as a simple majority of the impacted employees to sign in agreement of the resolution before the contract can be amended and the cost share increase can be implemented.
The attached resolution and accompanying signatures comply with CalPERS procedures needed for the City to initiate the CalPERS contract amendment under Government Code Section 20516 for the Unrepresented Public Safety Police Management Employees.
Environmental Review
This is not a project defined under the California Environmental Quality Act, and no further action is required.
Council Priority/City Manager Goals
This agenda item is a routine operational item.
Attachments
^Resolution
^Signatures - Unrep Safety Police Mgmt
Unrep Employment and Benefit Policies 122023
Packet Pg. 429
RESOLUTION NO. 2024-______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING
CONFIRMING THE AGREEMENT BETWEEN THE CITY OF REDDING
AND THE UNREPRESENTED CLASSIC PUBLIC SAFETY POLICE
MANAGEMENT EMPLOYEES GROUP FOR ADDITIONAL COST
SHARING OF EMPLOYE E CONTRIBUTIONS TO THE CALIFORNIA
PUBLIC EMPLOYEES' RETIREMENT SYSTEM
WHEREAS, the City Council approved the Employment and Benefit Policies for Unrepresented Employees which included additional cost sharing for classic public safety police management employees (Tier 1 and Tier 2) in Article 15: Retirement Program on December 20, 2023, with Resolution No. 2023-134; and
WHEREAS, the California Public Employee's Retirement System requires a resolution with specific language identifying the exact percentage of cost sharing for unrepresented employees, and requires a simple majority of the unrepresented employees impacted to sign agreement to the resolution; and
WHEREAS, the City of Redding staff recommends confirming the agreement between the City of Redding and the classic unrepresented safety police management employees (Tier 1 and Tier 2) in accordance with Government Code Section 20516 to increase cost sharing by an additional 1.73 percent for a total of 10.23 percent for Tier 1 employees and an additional 1.62 percent for a total of 10.12 percent for Tier 2 employees, effective as soon as administratively feasible; and
WHEREAS, the City Council deems it to be in the best interest of the City to adopt such recommendation;
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Redding that the City of Redding would like to confirm the agreement between the City of Redding and the Unrepresented Employees Group to increase cost sharing of an additional 1.73 percent for a total of 10.23 percent for Tier 1 classic public safety police management employees and an additional
1.62 percent for a total of 10.12 percent for Tier 2 classic public safety police management employees, effective January 5, 2025, or as soon as administratively feasible, in accordance with Government Code Section 20516.
I HEREBY CERTIFY that the foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Redding on the 17th day of December, 2024, b y the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
__________________________________
JACK MUNNS, Mayor
ATTEST: FORM APPROVED:
______________________________ ___________________________________ SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney Packet Pg. 430
Attachment: ^Resolution (9.15(b)--CalPERS Cost Share Amendment - Unrep Police Mgmt) Addendum to Resolution 2024-
Classic Unrepresented Safety Employees
I agree to Government Code Section 20516 cost sharing of the CalPERS contribution rate. // PRINTN�F
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Packet Pg. 431
Attachment: ^Signatures - Unrep Safety Police Mgmt (9.15(b)--CalPERS Cost Share Amendment - Unrep Police Mgmt)
CITY OF REDDING
EMPLOYMENT AND BENEFIT
POLICIES
FOR
UNREPRESENTED EMPLOYEES
NOTE: Amendments to this document are effective December 20, 2023.
The following employment and benefit policies are applicable to those employees not represented by a Recognized Employee Union or Association.
Packet Pg. 432
Attachment: Unrep Employment and Benefit Policies 122023 (9.15(b)--CalPERS Cost Share Amendment - Unrep Police Mgmt)
CITY OF REDDING
EMPLOYMENT AND BENEFIT POLICIES FOR UNREPRESENTED EMPLOYEES
TABLE OF CONTENTS
ARTICLE Page ARTICLE 1: EMPLOYEE STATUS ....................................................................... 1 ARTICLE 2: COMPENSATION AND CLASSIFICATIONS .................................... 3 ARTICLE 3: HOURS AND OVERTIME ................................................................ 4 ARTICLE 4: SICK LEAVE ................................................................................... 6 ARTICLE 5: VACATIONS ................................................................................... 7 ARTICLE 6: HOLIDAYS ..................................................................................... 9 ARTICLE 7: ADMINISTRATIVE LEAVE ............................................................ 10 ARTICLE 8: BEREAVEMENT LEAVE ................................................................. 11 ARTICLE 9: JURY/WITNESS DUTY ................................................................ 11 ARTICLE 10: LEAVES ...................................................................................... 12 ARTICLE 11: INDUSTRIAL DISABILITY ......................................................... 14 ARTICLE 12: EXPENSES ................................................................................. 15 ARTICLE 13: UNIFORM ALLOWANCE ............................................................. 16 ARTICLE 14: EMPLOYEE GROUP HEALTH & WELFARE INSURANCE BENEFITS ........................................................................................................................ 16 ARTICLE 15: RETIREMENT PROGRAM ........................................................... 19 ARTICLE 16: CONTINUING EDUCATION ....................................................... 24 ARTICLE 17: GRIEVANCE PROCEDURE - DISCIPLINE .................................. 24 ARTICLE 18: DEFINITIONS ............................................................................ 25
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Attachment: Unrep Employment and Benefit Policies 122023 (9.15(b)--CalPERS Cost Share Amendment - Unrep Police Mgmt)
1 ARTICLE 1: EMPLOYEE STATUS
1.1 Employees will be designated as Council-Appointed, Administrative, Regular, Part-Time Regular, Part -Time, or Temporary , depending upon the purpose for which they are hired and their le ngth of continuous service with the City . City Council members are elected officers.
1.2 Council-Appointed employees include the City Manager and City Attorney and any others who may be appointed directly by the City Council and serve at the will of th e Council.
The employee shall be eligible for all benefits of a Regular employee with the exception of access to the grievance process. The benefits outlined in an employment contract will supersede when there is conflict with benefits outlined for Regular employees.
1.3 An Administrative employee is defined as an employee appointed by the City Manager, subsequent to July 1, 1997, to the position of Assistant City Manager, Deputy City Manager, or Director of any Department or by the City Attorney to the position of Assistant City Attorney or Deputy City Attorney. A Regular employee serving in one of these positions prior to July 1, 1997, may become an Administrative employee only upon mutual agreement in writing.
An Administrative employee shall be elig ible for all the benefits of a Regular employee, except these employees do not have access to the grievance procedure, nor shall they serve a probationary period as they serve strictly at the will of the City Manager or the City Attorney, as applicable, and the employment relationship may be ended at any time without cause.
1.4 A Regular employee (status code 3) is defined as an employee hired for a full-time position that has been regularly established as an authorized position and is of indeterminate duration. A Regular employee shall receive not less than the minimum rate for the job and shall be eligible for sick leave pay, vacation pay, holiday pay, retirement plan participation, group health and welfare insurance coverage and other benefits as outl ined herein as the employee becomes eligible.
1.5 A Part-Time Regular employee (status code 6) is defined as an employee who has one (1) year, or more, of full -time service wit h the City as a Regular employee, and who subsequently moves, without a break in service, to work less than full-time. This status would also include employees involved in job share arrangements. Job share employees shall be required to sign a City approved contract stipulating the specific conditions and restrictions of the job s hare arrangement. A job share employee who has not served an official probationary period shall be subject to a one -year probationary period. A Part -Time Regular employee shall receive not less than the minimum rate for the job, and shall be eligible for sick leave pay, vacation pay, holiday pay, retirement plan participation, and seniority accrual, but shall not be eligible for supplemental benefits for industrial injury, bereavement leave pay, jury duty pay, or other benefits as outlined herein. Part -time Regular employees shall accrue holiday pay on a prorated basis at the rate of fifty-two thousandths (.052) of an hour for each regular hour worked or on paid leave. Part -Time Regular employees are eligible for insurance coverage (pursuant to group hea lth and welfare insurance contract provisions). If a Part -Time Regular employee elects group health and welfare insurance coverage, the premiums shall be shared by the City and the employee on a prorated basis at the same ratio to full -time employee benef its as the employee’s work hours bear to full -time employees’ work hours. If a Part -Time Regular employee moves to Regular status, the employee Packet Pg. 434
Attachment: Unrep Employment and Benefit Policies 122023 (9.15(b)--CalPERS Cost Share Amendment - Unrep Police Mgmt)
2 shall be credited with all continuous service in determining eligibility for such benefits as may accrue to the employee in the employee’s new status.
1.6 A Part-Time employee (status codes 8a and 8b) is defined as an employee hired to work less than a full -time employee, but not more than 1,560 hours in a fiscal year. A status code 8a employee works for a perio d not to exceed one thousand (1,000) hours per fiscal year. A status code 8b employee works for a period not to exceed one thousand five hundred and sixty (1,560) hours per fiscal year and is eligible to participate in the CalPERS retirement plan. A Part- Time employee will be limited to less than 1,000 hours per fiscal year unles s approved by the Personnel Director. A Part-Time employee shall receive not less than the minimum rate for the job, and shall be eligible for sick leave pay per California state law, but shall not be eligible for holiday pay, and other benefits as outlined herein, nor shall the employee be eligible for group health and welfare insurance coverage. The employee may be eligible for participation in the retirement plan pursuant to t he City’s contract with PERS. After completion of twenty -four (24) months of continuous service, the employee will be entitled to vacation pay on the same basis as Regular employees. If a Part -Time employee is reclassified to Regular status, the employee shall be credited with the employee’s service as a Part -Time employee in determining eligibility for benefits, if any, as may accrue to the employee in the employee’s new status.
1.7 A Temporary employee (status codes 4 and 9) is defined as an employee hired for temporary, occasional or seasonal work for a period not to exceed 960 or 1,000 hours in a fiscal year. A status 9 employee works on -call, seasonal, intermittent or on an irregular schedule for a period not to exceed one thousand (1,000) hours p er fiscal year. A status 9 employee shall receive not less th an the minimum rate for the job and shall be eligible for sick leave pay per California state law, but shall not be eligible for holiday pay, vacation pay, or other items as outlined in this document, nor shall the employee be eligible for insurance coverage or retirement plan participation, nor shall the employee accrue seniority, or promotion and transfer rights, or leave of absence rights. If a Temporary employee moves to another status, the e mployee shall not be credited with the employee’s service as a Temporary employee in determining eligibility for benefits. Effective July 1, 2024, a status 4 employee is a CalPERS retired annuitant who, without applying for reinstatement from retirement, r eturns to work in a designated retired annuitant position for a period not to exceed nine hundred and sixty (960) hours per fiscal year and is not eligible for any other compensation or benefits in addition to the hourly pay rate.
1.8 A City Council member is defined as an elected officer elected by the citizens of the City of Redding . Members receive compensation pursuant to the City’s Municipal Code, are eligible for participation in California Public Employees Retirement System (CalPERS) pursuant to G overnment Code Section 20361 and are eligible for group health and welfare insurance coverage on the same basis as Regular employees. Pursuant to Sections 2.16.010 and 2.20.010 of the Redding Municipal Code, the elected City Clerk and the elected City Tre asurer receive the same benefit level as a City Council member.
1.9 Probationary Periods: Regular and Part -Time employees shall serve a probationary period of one (1) year upon initial appointment to each status. Such probationary period is considered to be a continuation of the selection process and employees may be terminated from employment or demoted without recourse at any time , pursuant to the grievance procedure.
An employee’s probationary period shall be extended by the duration of any unpaid ab sence of ten (10) or more consecutive days. The probationary period will start over for any employee who transfers to another position during the probationary period. The probationary period may be Packet Pg. 435
Attachment: Unrep Employment and Benefit Policies 122023 (9.15(b)--CalPERS Cost Share Amendment - Unrep Police Mgmt)
3 extended in circumstances where further evaluation of th e employee is necessary. Employees serving their initial probationary period shall not be eligible for leave of absence, supplemental benefits for industrial injury, nor be given preferential consideration for promotion or transfer.
Temporary employees do not serve a probationary period, as the appointment is temporary by definition and can be terminated at any time.
An employee transferring into an Unrepresented position on a promotional basis shall serve a probationary period of one (1) year upon appointment to the Unrepresented position. The probation period is considered an extension of the promotional process. Employees not successful during the promotional probation will not be eligible to return to their previous position, and are subject to termination from employment.
1.10 Re-employment: With the recommendation of a Department Director and approval of the Personnel Director, a past employee who both passed the probationary period and resigned in good standing may be re-employed within two years of the effective date of resignation, to a vacant position in the same classification. Such re -employment shall, for all purposes, be considered as though it were an original appointment. The reinstated employee shall serve a new probationary period.
ARTICLE 2: COMPENSATION AND CLASSIFICATIONS
2.1 Employees shall be paid the salary or wage rate established for their classification.
Upon initial appointment to a classification, an employee shall normally b e paid the lowest compensation rate for that classification. An employee may, however, be paid a rate above the lowest rate if circumstances justify it. When an employee is appointed to a higher paid classification which has a compensation range overlapp ing the range of the employee’s previous classification, the employee shall be paid at the rate of the classification to which the employee is being appointed, which is at least five percent (5%) more than the employee’s present rate, but not more than the top rate of the classification to which the employee is appointed. Step increases require an overall performance evaluation rating of “meets job standards or higher,” at each and every successive pay step, Department Director and Personnel Director appro val and may be granted after twenty -six (26) full pay periods of employment in each step of the established pay range. A full pay period as used herein is defined as one in which the employee works or is paid for time off for at least half of the regularl y scheduled work hours. A promotion to a higher paid classification does not change the anniversary date for compensation increases.
2.2 Exempt employees are eligible for Pay -For-Performance adjustments in accordance with the City’s Pay-For-Performance Policy. Salary rate changes shall be made on the first day of the pay period closest to the anniversary of an employee’s employment date.
2.3 Compensation shall be paid at bi -weekly intervals on Thursdays for a pay period ending no earlier than the p receding Saturday. If a payday falls on a fixed holiday, payments shall be made on the preceding workday. All employees hired after January 1, 2005, must make arrangements to have their pay deposited to a bank account via electronic transfer.
2.4 When an employee is temporarily assigned to work in a lower -paid classification than the employee’s normal classification, the employee’s compensation will not be reduced.
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Attachment: Unrep Employment and Benefit Policies 122023 (9.15(b)--CalPERS Cost Share Amendment - Unrep Police Mgmt)
4 2.5 Whenever a Regular employee is assigned by the City to replace an absent employee in a higher-paid classification and the employee performs a substantial majority (g reater than fifty percent [50%]) of the absent employee’s duties for a full work day, such employee shall have their compensation increased by at least five percent (5%), but not to exceed the range of the higher classification. Department Director approval is required.
2.6 When an employee is assigned to fill a vacant position or replace an absent employee in a higher -paid classification and performs a substantial major ity (greater than fifty percent [50%]) of the duties of the higher classification for a period that extends beyond one full pay period, such employee shall be temporarily reclassified to the higher position. The employee’s compensation shall be increased by at least five percent (5%), but not to exceed the top of the range established for that classification. Department Director and Personnel Director approvals are required.
2.7 In addition to regular compensation, shift differential pay shall be added t o the regular base rate of pay for regular hours worked as follows:
2.8 The City Manager may, based upon outstanding job performance, grant an exempt employee a one-time salary increase up to ten percent (10%) above the top of a classification range for a period not to exceed one (1) year. This one time increase is no t cumulative and the salary automatically reverts back to the employee’s regular salary rate at the end of the established time period. For employees that continually excel or perform work above and beyond expectations, the City Manager may provide additio nal salary increases as defined above but at no time will those occur in contiguous years. The City Manager shall notify the City Council of salary increases authorized pursuant to this section within 30 days of approval.
Should an exempt employee contin ue to perform outstanding work the City Manager may request the City Council increase the employee ’s salary by a maximum of 5% on a permanent basis.
2.9 The City Manager, at his/her discretion, may provide severance pay not to exceed one year of salary to Administrative employees when it is deemed to be in the best interests of the City.
ARTICLE 3: HOURS AND OVERTIME
3.1 All Regular employees will receive full -time employ ment for each workweek employed, provided they report for duty and are capable of performing their work. This is not to be interpreted that the Ci ty does not retain the right to lay off or release employees on account of lack of work or other valid reason at the end of the workweek.
PAY
PERCENTAGE EXCEPT WHEN:
Between 4:00 p.m. and 12 midnight 3.5% The shift ends on or before 6:00 p.m.
Between 12 midnight and 8:00 a.m. 5% The shift starts at 6:00 a.m. or later.
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Attachment: Unrep Employment and Benefit Policies 122023 (9.15(b)--CalPERS Cost Share Amendment - Unrep Police Mgmt)
5 3.2 A workweek is defi ned to consist of seven (7) consecu tive calendar days, Sunday through Saturday, and except as otherwise provided, a basic workweek is normally defined to consist of five (5) consecutive workdays of eight (8) hours each. The basic workweek may begin on any day of the week and at any hour of the day during the workweek. Shift employees may be assigned any hour and/or days of work . The basic workweek or work shift may be modified by mutual agreement of the City and the affected employee(s) in those situati ons where such a modification serves the interests of both the City and its employees.
3.3 Except as otherwise provided in this section, overtime:
FOR FULL-TIME REGULAR EMPLOYEES IS DEFINED AS:
A Time worked in excess of forty (40) hours in a workweek.
B Time worked in excess of eight (8), nine (9), ten (10), or twelve (12) hours as applicable on a scheduled workday.
C Time worked on a non-workday or on a holiday.
D Time worked outside of regular hours on a workday.
FOR PART-TIME AND TEMPORARY EMPLOYEES IS DEFINED AS:
A Time worked in excess of forty (40) hours in a workweek.
FOR PART -TIME OR TEMPORARY FIRE SUPPRESSION OR 24 HOUR SHIFT EMPLOYEES IS DEFINED AS:
A Time worked in excess of two hundred forty (240) hours in an established 2 8-day work period.
3.4 Overtime shall be computed to the nearest one-quarter (1/4) hours.
3.5 In cases where the basic workweek or work shift has been modified by mutual agreement, these overtime requirements may be waived pursuant to applicable law.
3.6 Overtime wages shall be paid to non -exempt employees at a rate equiva lent to one and one-half (1½) times the regular base rate of pay, or at the employee’s option, and with City approval, the employee may elect to receive time off with pay at the rate of one and one-half hours off for each overtime hour worked. Compensatory time off with pay shall be scheduled in the same manner as vacations are normally scheduled. Effective January 1, 2005, compensatory time off accrual shall be limi ted to eighty (80) hours per fiscal year and subject to a maximum accumulation of one hundred sixty (160) hours. The working of overtime requires City management approval.
3.7 Exempt employees, who as a result of their exempt status are not eligible f or overtime pay or compensatory time off, will not have their leave balances (vacation, sick leave, etc.) reduced for absences of less than four (4) hours. Department Director approval is required.
3.8 If an employee performs overtime work immediately fo llowing the end of the employee’s regular shift, the employee shall be paid overtime compensation only for the actual time worked. Employees who are entitled to overtime pay and who are required to report for work on their non-workdays, or on holidays they are entitled to have off, or outside of their regular hours on workdays, shall be paid overtime compensation for the actual time worked, but in no event for less than two (2) hours compensation each time an employee is required to report back to work, Packet Pg. 438
Attachment: Unrep Employment and Benefit Policies 122023 (9.15(b)--CalPERS Cost Share Amendment - Unrep Police Mgmt)
6 except however, that employees shall not be paid more than time and one -half the regular rate of pay for any given time period. If an employee reports back to work for such work outside of the employee’s regular hours on a workday and continues to work into the employee’s regular hours, the employee shall be paid overtime compensation only for the actual time worked.
3.9 Whenever personnel in the Deputy Fire Chief classification are required to change work schedules from forty (40) to fifty-six (56) hou rs or vice versa, the employee’s vacation and sick leave balances will be adjusted accordingly by applying the following formula:
ARTICLE 4: SICK LEAVE
4.1 Sick leave with pay shall be accumulated for each Regular and Part -Time Regular employee at the rate of forty six thousandths (.046) of an hour for each regular hour worked, or on paid leave. (Accrual rate approximately one [1] day per month.)
Part-time and Temporary employees will accrue paid sick leave at a rate of one hour for every 30 hours worked which is equivalent to a rate of .033 per hour worked. Part -time and Temporary employees shall eligible to use the sick le ave accrual on the 90 th day of employment, and will be limited to 24 hours or three days of paid sick leave in each year of employment.
4.2 Paid sick leave shall be allowed for a non-work related absence due to:
“Immediate family” as used herein includes only the employee’s spouse, children, grandchildren, brothers, sisters, parents or grandparents of spouse or employee, or other persons who are living in the employee’s immediate household. The relationships included herein shall apply whether by blood or marriage. Sick leave to include mental or physical illness.
4.3 Management may require satisfactory evidence of sickness or disability, including written verification from a licensed medical practione r, before payment for sick leave will be made. The City may also require an employee requesting to return to work after sick leave or leave
WORK SCHEDULE FACTOR
Forty (40) to fifty-six (56) hours 1.4
Fifty-six (56) to forty (40) hours 0.715
A The inability of an employee to be pre sent or perform duties because of personal illness, off-duty injury, or confinement for medical treatment.
B The ability to attend personal medical or dental appointments, which are impractical to schedule outside of regular working hours.
C
The need to be present during childbirth, surgery, critical illness or injury involving members of the immediate family for up to forty (40) hours per incident.
D For family sick leave up to forty -eight (48) hours per calendar year for members of the immediate family.
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Attachment: Unrep Employment and Benefit Policies 122023 (9.15(b)--CalPERS Cost Share Amendment - Unrep Police Mgmt)
7 of absence for medical reasons to submit to a medical examination at City expense by a physician or physicians approved by City for the purpose of determining that such employee is fit and able to perform the duties of the employee’s former position without hazard to the employee, fellow employees, or the employee’s own permanent health.
4.4 If an employee is off on sick leave on a fixed holiday, the holiday credit will be used. However, if an employee is off on sick leave on a floating holiday, sick leave balances will be used and the holiday credit will be deferred.
4.5 In the event an employee exhausts all paid leave as a result of an illness or injury, and subject to the approval of the employee’s Department Direc tor and the Personnel Director, such employee may be advanced sick leave from his or her future accruals up to eighty (80) hours.
Once the employee r eturns to duty, sick leave accrual hours will be applied to the negative sick leave account until it is zero. Should the employee terminate City employment with a negative sick leave balance, appropriate adjustments will be made to final paid leave cash p ay-outs or other City monies owed the employee. If insufficient funds are due to the employee by the City, the employee shall directly reimburse the City for advanced sick leave in excess of the funds, if any, previously withheld. Such direct reimburseme nt will be waived for employees who are terminally ill or totally disabled (100%).
4.6 Any employee who after ten (10) years but less than fifteen (15) years of continuous service to the City terminates employment shall be paid at the employee’s regular pay rate for thirty-three and one-third percent (33 a%) of the employee’s accumulated sick leave hours. For employees with fifteen (15) years but less than twenty (20) years of continuous service, the percentage set forth above shall be increased to forty -five percent (45%). For employees with twenty (20) years or more continuous service, the percentage set forth above shall be increased to sixty percent (60%).
Upon retirement, any sick leave pay out the employee is eligible to receive will be transferred into the VantageCare Retirement Health Savings Plan on a pre -tax basis. The sick leave pay out amount will be calculated using the percentage levels described in the paragraph above. However, if the sick leave payout is less than $5,000, then the empl oyee is not entitled to participate in the VantageCare Retirement Health Savings Plan and shall receive a cash pay out as described in the paragraph above. Any sick leave amount remaining will be used as service credit toward the employee’s retirement ben efit through CalPERS, pursuant to the contract between the City of Redding and CalPERS.
ARTICLE 5: VACATIONS
5.1 Regular and Part -Time Regular employees shall accrue vacations , based on the length of their continuous service measured fr om their date of employment, with pay up to a maximum of 500 hours, for each regular hour worked, or on paid leave, as follows:
ACCRUAL
RATE PER
HOUR
FROM
THROUGH
PAY
PERIOD
APPROXIMATE
ACCRUAL RATE
YEARS OF
SERVICE
A .039 Date of Employment 104th 2 weeks 1-4
B .058 105th 234th 3 weeks After 4
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Attachment: Unrep Employment and Benefit Policies 122023 (9.15(b)--CalPERS Cost Share Amendment - Unrep Police Mgmt)
8 C .068 235th 364th 3 ½ weeks After 9
D .077 365th 494th 4 weeks After 14
E .087 495th 624th 4 ½ weeks After 19
F .096 625th -- 5 weeks After 24
5.2 A full pay period as used herein is defined as one in which the employee works or is paid for time off for at least half of the regularly scheduled work hours.
5.3 The City Manager may authorize the accrual of vacation for a new Regular employee at a rate that exceeds the rate prescribed for the employee’s actual years of service.
5.4 In the event of departmental cancellation of a previously scheduled vacation or of a paid leave o f absence due to industrial injury where such employee would exceed the maximum vacation accrual, the accumulation of vaca tion hours may exceed the established vacation maximum. In the event of an absence due to an illness or injury that is not job related, the Personnel Director may approve the accumulation of vacation hours in excess of the established vacation maximum. T he City Manager may also approve the accumulation of vacation hours in excess of the stated maximum for other extenuating circumstances. Whenever such excess accruals occur, the employee shall have one year from the date the vacation was canceled or from the date the employee returns to work from illness or injury to utilize the excess accrual.
5.5 It is City policy that employees take their normal vacation each year at such time or times as may be approved by their Department.
5.6 Vacation cannot be accrued while an employee is in a non-pay status.
5.7 Vacations will be scheduled throughout the calendar year. Employees with greater seniority will be given prefer ence over those with less seniority in the selection of a vacation period, provided, howe ver, that if the senior employee splits his/her vacation by requesting less than a full year’s allowance to be scheduled on consecutive workdays, the employee’s preferential rights shall only apply on one period in that calendar year prior to all other emp loyees being given consideration in the selection of their first choice vacation period.
5.8 The City shall not require an employee to take vacation in lieu of sick leave or leave of absence on account of illness.
5.9 If an employee is off duty on vacati on on a fixed holiday, the paid holiday will be used. If an employee is off on vacation on a floating holiday, vacation balances will be used and the paid holiday will be deferred.
5.10 Employees whose employment with the City is terminated for any reaso n shall, at the time of separation, receive pay for any unused vacation hours previously earned.
5.11 The City will, at the employee’s option, compensate employees for accumulated Packet Pg. 441
Attachment: Unrep Employment and Benefit Policies 122023 (9.15(b)--CalPERS Cost Share Amendment - Unrep Police Mgmt)
9 vacation during any fiscal year as follows:
MINIMUM
ACCRUAL
MAXIMUM
HOURS PAYABLE
120 40
240 80
360 120
5.12 Employees may contribute their earned vacation hours to an employee approved for the vacation donation program. Vacation is donated and granted on the basis of the dollar value of the donor’s base pay rate.
ARTICLE 6: HOLIDAYS
6.1 Regular employees, except as otherwise provided herein, shall be entitled to have the following holiday time off with pay:
DESCRIPTION OF HOLIDAY Fixed Floating
1 January 1st X
2 The third Monday in January, known as Martin Luther King, Jr. Day X 3 Lincoln Day X
4 The third Monday in February, known as President’s Day X 5 The last Monday in May, known as Memorial Day X
6 July 4th X
7 First Monday in September, known as Labor Day X
8 Employee’s Birthday X
9 June 19th, known as Juneteenth X
10 November 11th, known as Veteran’s Day X
11 Thanksgiving X
12 Friday after Thanksgiving X
13 The last half of the normal work shift before Christmas X 14 December 25th X
6.2 If any of the foregoing holidays falls on a Sunday, the Monday following shall be observed as the holiday, except by those employees who are regularly scheduled to work on Sunday other than on an overtime basis. Employees who are regularly scheduled to work on Sundays shall observe such holidays on Sunday. If any of the foregoing holidays falls on a Saturday, the preceding Friday shall be observed as the holiday, except by those employees who are regularly scheduled to work on Saturday other than on an overtime ba sis. Employees who are regularly scheduled to work on Saturdays shall observe such holidays on Saturday. If any of the foregoing holidays falls on any day from Monday through Friday, inclusive, and that day is a regularly scheduled non -workday for an emp loyee, such employee shall be entitled to receive another workday off with pay, to be scheduled in the same manner as vacation days are normally scheduled. Employees who work alternative work schedules commonly known as 9/80’s will be Packet Pg. 442
Attachment: Unrep Employment and Benefit Policies 122023 (9.15(b)--CalPERS Cost Share Amendment - Unrep Police Mgmt)
10 entitled to paid hol iday for eight (8) hours , as applicable . If a holiday falls on a usual nine -hour working day, one hour of vacation or compensatory time will be charged to make up the short fall of the eight -hour holiday v ersus the nine hours of missed work. If the employ ee has no vacation time, one extra hour at straight time must be worked during that pay period.
6.3 An employee may observe the employee’s birthday holiday on the employee’s birthday or anytime during the pay period in which the birthday occurs, or the holiday may be deferred and scheduled as vacations are normally scheduled. Floating holidays shall be scheduled by employees and the employee’s supervisor in the same manner as vacations are normally scheduled. When an employee is required to work on a floating holiday the employee shall receive pay at the straight time rate.
6.4 Notwithstanding the foregoing, employees regularly assigned to work twelve (12) hour shifts at the Redding Power Plant shall not be entitled to observe the following holidays ; Lincoln Day, Veterans Day nor the employee’s birthday.
6.5 Employees assigned to work ten (10) hour shifts for the Electric Department shall revert back to a normal eight-hour workday during the weeks in which holidays occur.
6.6 Employees may be scheduled to work on fixed holidays, in which event an employee will, in addition to holiday pay, be compensated at the overtime rate of pay for all time worked on such days. An employee may, however, elect to observe that holiday at another time, to be scheduled in the same manner as vacation days are normally scheduled. In which event, the employee will only be compensated for time worked on that day at the overtime rate of pay and shall not receive holiday pay.
An employee must be in a paid status on both workdays immediately adjacent to the holiday in order to receive pay for the holiday.
ARTICLE 7: ADMINISTRATIVE LEAVE
7.1 Exempt employees may be eligible for paid time off per calendar year as indicated below:
ADMINISTRATIVE
LEAVE MAY BE
GRANTED TO:
WITH
DEPARTMENT DIRECTOR
APPROVAL
WITH
CITY MANAGER
APPROVAL
Exempt employees: 40 Hours 80 Hours1
7.2 Administrative leave is granted on the payroll period closest to January 1 and must be used by the end of the calen dar year or it is forfeited without compensation. No administrative leave shall be carried over to the next calendar year, nor shall unused administrative leave be converted to compensation.
1 See Article 7.6 for circumstances which would allow the City Manager to approve administrative leave in excess of 80 hours per calendar year.
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Attachment: Unrep Employment and Benefit Policies 122023 (9.15(b)--CalPERS Cost Share Amendment - Unrep Police Mgmt)
11 7.3 Employees are to schedule administrative leave in the same manner as vacation with the approval of their Supervisor.
7.4 Employees appointed to an exempt position after the first of the year may be granted leave on a prorated basis. Administrative Leave balances may be adjusted when employees separate employment prior to the end of the calendar year.
7.5 Administrative leave may not be taken for the purpose of outside employment or for self employment.
7.6 The City Manager may grant up to one hundred twenty (120) hours per year to an exempt employee base d on demonstrable and extraordinary workload changes due to the unique nature of the employee’s assignments.
ARTICLE 8: BEREAVEMENT LEAVE
8.1 Regular employees who are absent from work due to the death of a member of t he employee’s immediate family shall receive compensation at the regular rate of pay for the time necessary to be absent from work, but not to exceed forty (40) working hours per incident.
8.2 “Immediate family” as used herein includes only employee’s spouse or registered domestic partner; children (including miscarriages and stillbirths) , grandchildren, brothers, sisters, parents, or grandparents of either employee or spouse; or other persons who are living in the employee’s immediate household. The r elationships included herein shall apply whether by blood or marriage. Employees are allowed to take up to five (5) total work days due to the death of the employee’s “immediate family” in accordance with Government Code section 12945.7.
Employees who ha ve exhausted their allowance of paid leave as provided in this section may request to utilize sick leave, vacation or compensatory time off or unpaid leave if the employee wants to take additional time off up to the five (5) total work days of leave provid ed. Such funeral leave for immediate family as provided in this section need not be taken in consecutive days, but must be used up within three (3) months of the date of the death of the immediate family member.
8.3 Regular employees who are absent from work to attend the funeral of a person other than an immediate family member shall receive compensation at the regular rate of pay for the time necessary to be absent from work, but not to exceed one (1) regularly scheduled work day per incident. A maximum of twenty-four (24) hours may be utilized for this type of leave in a calendar year.
8.4 An employee must be in a paid status on both scheduled workdays immediately adjacent to bereavement leave in order to receive pay for such leave.
ARTICLE 9: JURY/WITNESS DUTY
9.1 A Regular employee who is summoned for jury duty and thus absent from the work place will be paid for the time lost at the employee’s regular rate of pay.
9.2 Whenever any employee is subpoenaed to testify in court as a result of the employee’s employment and the employee is not an opposing party to the City, the employee shall be paid for all regular time lost. Employees subpoenaed by the Court for matters unrelated to City business must utilize vacation or other appropriate leave balances.
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Attachment: Unrep Employment and Benefit Policies 122023 (9.15(b)--CalPERS Cost Share Amendment - Unrep Police Mgmt)
12 9.3 An employee must be in a paid status on both scheduled workdays immediately adjacent to the jury duty in order to receive pay for such leave.
ARTICLE 10: LEAVES
10.1 A leave of absence may be granted to employees by the City Manager for urgent and substantial reasons, up to a maximum of one year, providing satisfactory arrangements can be made to perform the employee’s duties without undue interference with the normal routine of work. Employees in an initial probationary period, Part-Time or Temporary status, are not eligible for leave of absence unless eligible pursuant to the Family Medical Leave Act or the California Family Medical Leave Act.
(a) A leave will commence on and include the first workday on which the employee is absent and terminates with and includes the workday preceding the day the employee returns to work.
(b) All applications for leave of absence shall be made in writing except when the employee is unable to do so. The conditions under which an employee will be restored to employ ment on the termination of leave of absence shall be clearly stated by the City in conjunction with the granting of a leave of absence. An employee is required to submit medical certifications as to the condit ions necessitating the leave if the leave is a result of exhaustion of sick leave. If the leave should exceed the initial request, the employee is responsible for requesting additional time off and providing current medical certifications and return to wo rk dates. Upon an employee’s return to work after a leave of absence, the employee will be reinstated to the employee’s former position and working conditions, providing that the employee is capable of performing the duties of the employee’s former position, except that if there has been a reduction of forces or the employee’s position has been eliminated during said leave, the employee will be returned to the position the employee would be in, had the employee not been on a leave of absence.
(c) An emplo yee’s status as a Regular employee will not be impaired by a leave of absence and the employee’s seniority will accrue.
(d) If an employee fails to return immediately on the expiration of the employee’s leave of absence or if the employee accepts other employment without prior City approval while on leave, the employee will thereby forfeit the leave of absence and employment with the City may be terminated.
(e) An employee on a leave of absence as provided herein shall not accrue vacation or sick leave be nefits nor maintain group health and welfare insurance coverage. An employee may, if eligible, maintain group insurance coverage at the employee’s expense providing the full monthly premium is received by the City Treasurer on or before the first day of t he month for which the premium is intended.
Notwithstanding the above, however, if the leave of absence is as a result of exhaustion of sick leave benefits, an employee’s group health insurance may be maintained for up to three (3) calendar months on the normal premium -sharing Packet Pg. 445
Attachment: Unrep Employment and Benefit Policies 122023 (9.15(b)--CalPERS Cost Share Amendment - Unrep Police Mgmt)
13 formula, providing the employee pays his/her employee’s share of the premium on a timely basis.
10.2 Family and medical leave for employees shall be administered in accordance with the provisions of the Federal Family and Medical L eave Act (FMLA), 29 USC Section 2601 et seq., and the provisions of the California Family Rights Act (CFRA), Code of Regulations, Title 2, Division 4, Section 7297.0 et seq., as may be amended from time to time.
10.3 Pregnancy Disability Leave shall be administered in accordance with the provisions of California Code of Regulations, Title 2, Division 4, Section 7291.2 et seq.
10.4 Reproductive Loss Leave of Absences: Employees who are absent from work due to a reproductive loss event are eligible for u p to five (5) days of protected leave per event, subject to a maximum of twenty (20) days in a 12-month period. “Reproductive loss event” is defined as “the day or, for multiple day events, the final day, of a failed adoption, failed surrogacy or unsuccess ful assisted reproduction.” The reproductive loss leave is unpaid; however, employees may use available accrued paid leave such as vacation, sick time, deferred time off, compensatory time off, etc. The reproductive loss leave must be taken within three (3 ) months of the reproductive loss event, but the leave days do not need to be consecutive.
10.5 Vacation Donation Program
(a) This program has been established to allow employees to donate accrued vacation hours to eligible employ ees in nee d. The pur pose of this program is to provide a means by which the eligible employee may obtain authorized paid time off. Employees eligible for the program must:
1. Be a Regular or Part -Time Regular employee already having completed an initial probationary period;
2. Have a verifiable long -term illness or injury (non -work related). For this program, long term is defined as no less than four (4) weeks in duration. It is the employee’s responsibility to complete and return a Request for Donation form to the Personnel Department and attach to it a letter from a licensed physician certifying that the employee has a long -term illness or disabling injury of at least a four-week duration;
3. Not be eligible for long-term disability insurance benefits;
4. Have exhausted all accrued leaves, including advanced sick leave benefits, resulting in the employee being in an unpaid status if on approved leave;
5. Have requested and exhausted a sick leave advance.
6. Have the concurrence of the Department Director and Personnel Director.
(b) Once an employee is determined eligible, a posting wil l be distributed and use of the donated hours will start as soon as possible.
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Attachment: Unrep Employment and Benefit Policies 122023 (9.15(b)--CalPERS Cost Share Amendment - Unrep Police Mgmt)
14 (c) When utilizing the donation program, recipients shall receive their normal regular rate of pay, as if being on paid leave status. The benefit shall be payable on regularly scheduled pay days. A minimum of twenty (20) hours per week must be utilized when there are available balances. As with paid leave status, recipients shall cont inue to be eligible to participate in the group health and welfare related benefits provided by the City.
ARTICLE 11: INDUSTRIAL DISABILITY
11.1 A Regular employee, who has completed their initial probationary period, and who becomes disabled as a result of a work -related injury or illness and is deemed eligible for benefits under the Workers’ Compensation and Insurance Chapters of the State Labor Code, shall receive compensation at the rate of eighty-five percent (85%) of the employee’s regular pay. This payment shall be made in lieu of temporary disability payments, which would be paid under the State Labor Code, for the period of disability not to exceed six (6) months. At the conclusion of six (6) months of supplement al benefits at the eighty -five percent (85%) rate, benefits are reduced to seventy percent (70%) of the employee’s regular pay for an additional six (6) month period. At any time the employee’s injury/illness is determined to be permanent and stationary o r the employee is retired on a disability pension through CalPERS, eligibility under this provision ceases.
Employees who are covered under the provisions of California Labor Code, Section 4850 and those employees in their initial probationary period are excluded from this benefit.
In exchange for this benefit, the employee shall pay over to the City compensation received as a result of the disability, whether from Workers’ Compensation, State Disability Insurance (SDI), employee group health and welfar e insurance benefits or unemployment compensation benefits. Privately secured insurance is excluded. The employee shall affirmatively assist the City in obtaining any such benefits to which the employee may be entitled, but has not yet received arising out of the disability. In no event shall such payment from the employee to the City from such sources exceed the amount of the supplemental benefits paid to the employee by the City in accordance with the provisions of the above paragraph.
11.2 An emplo yee who is absent by reason of industrial disability may be returned to work by the City and given temporary light duties within the employee’s ability to perform, pursuant to the City’s Modified Duty Policy.
11.3 If a third party is found to be respons ible for the employee’s industrial injury and the employee recovers a judgment in damages from said third party, then all supplemental benefits received as provided for i n 11.1 not already repaid from the other sources mentioned in 11.1 shall be repaid to the City by the employee.
11.4 Vacation and sick leave shall accrue while an employee is absent from work and receiving the supplemental benefits as set forth in 11.1 or the benefits of Section 4850 of the Labor Code of the State of California. Regular and Part-Time Regular employees who are not in a City - paid status and on leave receiving Workers’ Compensation temporary disability benefits, may, at their option, maintain their group health insurance coverage for up to a maximum of a cumulative total of three (3) years, which includes the period in which the employee is receiving supplemental disability benefits as set forth under 11.1, provided the employee pays his or her normal share of the group health insurance program premium, if any. Holidays whic h occur during the period for Packet Pg. 447
Attachment: Unrep Employment and Benefit Policies 122023 (9.15(b)--CalPERS Cost Share Amendment - Unrep Police Mgmt)
15 which an employee is receiving temporary disability compensation shall not be recognized for compensation purposes.
ARTICLE 12: EXPENSES
12.1 The following provisions allow for a fair and equitable means of reimbursing expenses incurred while conducting City business, i.e., traveling to authorized meetings, seminars, training sessions, luncheons and other events approved by the Department Director.
12.2 Transportation-Related Expenses:
(a) When City business requires that an employee commute to or from work in a City owned or leased vehicle, that employer provided vehicle cannot be used for any personal purposes. The value of this benefit is to be included in the assigned employee’s gross wages at a rate established by the Internal Revenue Service (IRS).
(b) Whenever employees use their personal vehicles for City business at the City’s convenience, reimbursement will be at the rate per mile established by the City Manager, but not higher than the rate established by the Internal Revenue Service.
(c) Whenever employees use their personal vehicle for the employee’s convenience for out of City travel on official City business, the total allowance for transportation shall in no case exceed the cost of coach -class air passage if such service is available. (This would include any additional expenses that would be incurred for lodging, meals and other expenses.)
(d) The City is not responsible for any loss or damage, operating maintenance or repair expenses to personal vehicles used on City business.
(e) Travel time will be allowed on the same basis as if the employee had traveled by air. The employee will charge to the City only the time that would have been required to make the trip using airline transportation. All time in excess of air travel time will be charged to the employee. Exceptions may be authorized by the Director of Finance in cases where it is beneficial to the City for the employee to use their personal vehicle.
12.3 Lodging and Meal Related Expenses:
(a) Employees who have a temporary work assignment at such distance that it is impractical for them to return to their regular residence will receive a per diem for meals, lodging and incidental expenses as determined utilizing the GSA Trav el Rate for the duration of such assignment. The time spent by such employees in traveling to such temporary assignment at its beginning, to and from home on holidays and weekends, and from such temporary assignment at its conclusion will be paid by the City.
(b) Not withstanding (a) above, Lodging expenses may be reimbursed at actual and reasonable costs as approved by the Department Director, or designee. Receipts are required to support expenses.
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Attachment: Unrep Employment and Benefit Policies 122023 (9.15(b)--CalPERS Cost Share Amendment - Unrep Police Mgmt)
16 (c) Travel per diem are included in an individual ’s gross wages as determined by the Internal Revenue Service (IRS).
12.4 The City shall pay the reasonable cost of repair or a prorated replacement of uniforms, glasses, watches or other personal property up to three hundred dollars ($300) damaged in the course of employment. This provision does not apply to items lost or damaged as a result of negligence of the employee.
12.5 An employee who is required to change residence to accommodate employment with the City may be compensated for moving expenses, under special circumstances, subject to approval by the City Manager.
ARTICLE 13: UNIFORM ALLOWANCE
13.1 An annual uniform allowance shall be provided to Public Safety Management personnel required to wear a uniform as part o f their normal job duties, as opposed to occasional ceremonial functions, as follows:
CLASSIFICATION AMOUNT
Fire Chief $1,200
Police Chief $1,300
Deputy Fire Chief $1,200
Police Services Manager $600
13.2. The annual uniform allowance will be paid in equally divided installments on a bi - weekly basis with the City’s regular payroll processing.
13.3. Newly hired employees will receive t he full amount indicated above in Section
13.1. In July following the new employee’s hire date, regardless of time with the respective department, the employee will begin receiving bi-weekly installments with the regular payroll.
ARTICLE 14: EMPLOYEE GROUP HEALTH & WELFARE INSURANCE BENEFITS
14.1 Regular and Part-Time Regular employees and City Council members are eligible to participate in the City’s group health and welfare insurance benefit program , which includes the medical, prescription, dental, vision, life and long term disability insurance plans, effective the first day of employment. The City shall pay the cost of the p rogram for Regular employees and City Council members and dependents as indicated below . If a Part -Time Regular employee elects insurance coverage, premiums shall be shared by the City and the employee on a pro -rated basis at the same ratio to full -time employee benefits as the employee’s work hours bear to full -time employees’ work hours. Benefit highlights include:
(a) Life Insurance: Twice annual compensation up to $250,000. More specific benefit information is provided in the carrier’s booklet.
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Attachment: Unrep Employment and Benefit Policies 122023 (9.15(b)--CalPERS Cost Share Amendment - Unrep Police Mgmt)
17 (b) Health Benefits: City’s contribution toward the monthly group health and welfare insurance composite premium rate shall be ninety percent (90%) and the employee will begin paying ten percent (10%) of the rate through a bi-weekly payroll deduction. The ten percent (10%) co-share of premium will be recalculated every January 1st to coincide with the renewal of the City’s Group Health Insurance Plan. The City has established a Section 125 Plan to redirect the portion of the employee’s salary to pay, on a pre -tax basis, the employee’s contribution toward the medical, prescription, dental and vision insurance composite premium rate.
Beginning Calendar Year 2013, the City will offer two health plans, a “Base Plan” and an optional “Buy Up Plan”. All eligible employees will be enrolled in the “Base Plan” and will have the option on a voluntary basis to enroll in the “Buy Up Plan” initially, and during the open enrollment period for each subsequent calendar year. Changes will be effective at the beginning of the following calendar year. Employees who do not complete an annual open enrollment group health medical plan selection will remain in the medical plan the emplo yee participated in during the previous plan year.
All employees participating in the Group Health and Welfare Insurance Plan will pay twenty percent (20%) co-share of premium. The City’s contribution toward the monthly group health and welfare insurance composite premium rate for the “Base Plan” shall be 80%. Employees electing to enroll in the “Buy Up Plan” will be responsible for premiums beyond the City’s contribution of 80% of the “Base Plan” composite rate.
All active employees will be able to select an optional high deductible plan (medical and prescription only) as an additional lower cost option for group health. The City will contribute a flat rate monthly amount, limited to the amount of the City’s contribution toward the “Base Plan”, for the high deductible plan. Retirees are not eligible for the high deductible plan.
For specifics regarding the City’s Group Health and Welfare Benefit Plan, refer to the Benefit Summary Plan Description.
Employees with spousal coverage will be allowed to “opt out” of the City’s group health and welfare insurance coverage (cease paying their share of the premium) beginning on January 1, 2013. Employees “opting out” of the City’s group health benefits must provide proof of alternative health care coverage on an annual basis during the open enrollment period.
(c) Prescription Benefits: Employee co-payments as shown in the following table:
Retail (34 days’ supply)
Effective 9/1/2011
Co-Payment
Effective 1/1/21
Co-Payment
Generic $10.00 $10.00
Brand $40.00 $50.00
No Generic Available $20.00 $20.00
Mail (90 days’ supply)
Generic $20.00 $20.00
Brand $70.00 $100.00
No Generic Available $40.00 $40.00
Note: Maintenance medications (i.e. a medication taken longer than 60 days) that ar e filled at the retail co-pay amount more than twice will be filled at the mail order co-pay amount.
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Attachment: Unrep Employment and Benefit Policies 122023 (9.15(b)--CalPERS Cost Share Amendment - Unrep Police Mgmt)
18 The premium cost of the Prescription benefit program is outlined under “Health Benefits” above.
(d) Dental Benefits: The premium cost of the Denta l benefit program is outlined under “Health Benefits” above. For specifics regarding the City’s Dental Plan, refer to the Benefit Summary Plan Document.
(e) Long Term Disability : After three (3) months, sixty percent (60%) of employee’s compensation to a maximum of $8,500 per month integrated with all other income benefits payable to age 65. More specific benefit information is provided in the carrier’s booklet.
(f) Vision Care : The premium cost of the Vision benefit program is outlined under “Health Benefits” above. For specifics regarding the City’s Vision Plan, refer to the Benefit Summary Plan Document.
Effective September 1, 2011, health benefits not provided by Blue Shield will no longer be offered.
14.2 (a) Tier I – Group Healt h Benefits at Retirement for Employees and Elected Officials Hired or Elected Prior to August 7, 2011
All active employees and elected officials hired or elected prior to August 7, 2011, who retire from the City with five (5) or more years of City service (and eligible for CalPERS benefits upon separation of service) shall be eligible for the City to pay a 50% proportionate share of costs of the insurance premium should the active employee or elected official transitioning to retirement elect to participat e in the group health plan or the group health , dental and vision plan also made available to active employees. To initially qualify for the benefit, the employee or elected official must go directly from active status to retiree status with CalPERS. To m aintain a qualified status, and to continue to receive the benefit, the retiree must continue the group medical insurance during retirement without a break in coverage . Payments by the City will be discontinued upon termination of group medical insurance c overage by the City retiree or loss of qualified status by the retiree. Following the death of a retiree, the surviving spouse, if any, may continue the insurance and the City will continue the benefit on the same terms and conditions for the life of the surviving spouse. The City will not contribute payments on behalf of any retiree hired prior to August 7, 2011 except as set forth above.
14.2 (b) Tier 2 – Group Health Benefits at Retirement for Employees and Elected Officials Hired or Elected On or After August 7, 2011
All active employees and elected officials hired or elected on or after August 7, 2011, who retire on or before December 19, 2023 and who have five (5) or more years of City service (and are eligible for CalPERS benefits upon separ ation of service) shall be eligible for the City to pay a proportionate share of the cost of the insurance premiums in accordance with the following formula: two percent (2%) for every year of active service with the City of Redding up to a maximum of fift y percent (50%) should the active employee or elected official transitioning to retirement elect to participate in the group health plan or the group health , dental and vision plan also made available to active employees.
All active employees hired on or after August 7, 2011, who retire after December 19, 2023 and who have five or more years of City service (and are eligible for CalPERS benefits upon Packet Pg. 451
Attachment: Unrep Employment and Benefit Policies 122023 (9.15(b)--CalPERS Cost Share Amendment - Unrep Police Mgmt)
19 separation of service) shall be eligible for the City to pay a proportionate share of the cost of the insurance premiums in accordance with the following formula: five percent (5%) for every year of active service with the City of Redding up to a maximum of fifty percent (50%) should the active employee transitioning to retirement elect to participate in the group health plan or the group health, dental and vision plan also made available to active employees.
All active elected officials elected on or after August 7, 2011, who end City service after December 19, 2023, and who have been elected to two or more terms of office shall be eligible for the City to pay fifty percent (50%) of the share of cost of the insurance premiums should the active elected official elect to participate in the group health plan or the group health, dental and vision plan also made available to active employees.
To initially qualify for the benefit, the employee or elected official must go directly from active status to retiree status with CalPERS. To maintain a qualified status, and to continue to receive the benefit, the retiree must continue the group medical insurance during retirement without a break in coverage and the retire e and their covered spouses who reach Medicare A/B eligibility age must enroll in Medicare. Payments by the City will be discontinued upon termination o f group medical insurance coverage by the City retiree or loss of qualified status by the retiree. Following the death a retiree, the surviving spouse, if any, may continue the insurance and the City will continue the benefit on the same terms and conditi ons for the life of the survivi ng spouse. The City will not contribute payments on behalf of any retiree hired after August 7, 2011 except as set forth above.
14.2 (c) Retiring employees who were hired or who worked under a different Memorandum of Understanding (MOU) or City Resolution than the one in effect at the time of retirement shall be vested with the greatest retiree premium co -share formula in effect and for which that employee qualified for during his or her term of employment.
14.2 (d) Beginning Calendar Year 2013, t he City will offer two health plans, a “Base Plan” and an optional “Buy Up Plan”. All retired employees participating in the group health plan will be enrolled in the “Base Plan” and will have the option on a voluntary basis t o enroll in the “Buy Up Plan” initially, and during the open enrollment period for each subsequent calendar year. Changes will be effective at the beginning of the following calendar year. The City shall pay a proportionate share of the cost of the “Base Plan” insurance premiums as outlined above in sections 14.2 (a) and
14.2 (b). Participating retired employees electing to enroll in the “Buy Up Plan” will be responsible for premiums beyond the City’s contribution of the “Base Plan” composite rate. The C ity’s proportionate share of payments referenced above in 14.2 (a) and 14.2 (b) shall apply only to the premium for the “Base Plan”.
14.3 Regular employees are eligible to participate in the City’s Deferred Plan through voluntary payroll deductions from the employee’s pay.
14.4. The City offers the VantageCare Retiree Health Savings Plan to Regular employees.
ARTICLE 15: RETIREMENT PROGRAM
15.1 All Regular, Part -Time Regular , qualified Part -Time employees, and elected officials are covered by the California Public Employees’ Retirement System (CalPERS) program.
Elected officials may choose to opt out of participating in CalPERS at the time of assuming office.
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Attachment: Unrep Employment and Benefit Policies 122023 (9.15(b)--CalPERS Cost Share Amendment - Unrep Police Mgmt)
20 Tier 1 – Non-Safety Employees and Elected Officials
15.2 (a) Regular employees hired prior to January 1, 2013, and elected officials elected prior to that date , and those considered to be “Classic CalPERS Members” and will be covered under the 2.0% at age 55 retirement benefit formula with the 12 highest pai d consecutive months final compensation provision. Employees and elected officials will be covered by the Indexed level of 1959 Survivors’ Benefit Program (Government Code Section 21382.4), Survivor Continuance allowance; credit for unused sick leave; and military service credit buy back option .
The employee contribution of seven percent (7%) of pensionable earnings will be paid by the employee through a bi-weekly payroll deduction on a pre-tax basis or monthly for elected officials.
Regular employees vested in Tier 1 who leave City employment and subsequently are rehired will be re-employed with Tier 1 status for CalPERS benefits.
All CalPERS eligible Tier 1 employees agree to cost sharing of the CalPERS contribution rate in accordance with Government Code Section 20516 , effective December 27, 2020. The additional contribution of pensionable earnings will be paid by the employee through a bi -weekly payroll deduction on a pre-tax basis.
Employees have agreed to cost sharing of the contribution rate in accordance with Government Code Section 20516 as follows:
One percent (1.0%), effective December 27, 2020 [total employee contribution of 8%]; An additional 1.125 percent (1.125%) for a total of nine point one two five percent (9.125%), effective August 21, 2022 [total employee contribution of 9.125%] An additional .876 percent (.876%) for a total of ten point one percent (10.01%), effective the pay period beginning January 5, 2025.
The City will also provide non -safety employees hired prior to August 7, 2011, and elected officials elected prior to that date with the Public Agency Retirement System (PARS) 0.7% at age 55 retirement benefit formula for each year of regular City Service, any prior CalPERS service and CalPERS service credit purchased and c redited to the employee’s City of Redding CalPERS account while an employee or elected official of the City as a supplement to the CalPERS benefit, so long as the employee or elected official is vested with five (5) years of City service.
Effective October 7, 2017, all regular employees receiving the Public Agency Retirement System (PARS) benefit will make begin making an employee contribution of 2% of pensionable earnings that will be paid by the employee through a bi-weekly payroll deduction on a pre-tax basis.
Effective December 2 6, 202 1, all regular employees receiving the Public Agency Retirement System (PARS) benefit will make an additional employee contribution of .7% of pensionable earnings (to equate to a total contribution of 50% of normal cost ) that will be paid by the employee through a bi -weekly payroll deduction on a pre -tax basis. This amount is subject to change based upon the biennial actuarial valuation for the PARS retirement benefit to equal 50% of normal cost.
Tier 2 – Non-Safety Employees and Elected Officials
15.2 (b) Pursuant to the California Public Employees’ Pension Reform Act of 2013 (PEPRA), employees hired on or after January 1, 2013, and elected officials elected on or after that Packet Pg. 453
Attachment: Unrep Employment and Benefit Policies 122023 (9.15(b)--CalPERS Cost Share Amendment - Unrep Police Mgmt)
21 date will be covered by the 2.0% at age 6 2 retirement formula with the 36 highest consecutive months final compensation provision as a “New CalPERS Member” if the employee or elected official 1) has not been a member of a California Public Retirement System, or 2) had prior CalPERS/reciprocity se rvice with a break in service of six months or longer. Employees and elected officials will be covered by the Indexed level of 1959 Survivors’ Benefit Program (Government Code Section 21382.4) Survivor Continuance allowance; credit for unused sick leave; and military service credit buy back option . Also pursuant to PEPRA, New CalPERS Members will be responsible for paying one -half of the total normal cost rate for the retirement benefit on a bi-weekly pre-tax basis for employees or monthly for elected officials.
Employees hired on or after August 7, 2011, and elected officials elected on or after that date will not be eligible for the Public Agency Retirement System (PARS) 0.7% at age 55 supplemental retirement benefit formula.
Tier 1 – “Classic” Public Safety Police Management Employees
15.2 ( c) Public Safety Police Management employees hired prior to September 8, 2012 , will be covered under the 3.0% at age 5 0 retirement benefit formula with the 12 highest paid consecutive months final compensation p rovision. Employees will be covered by the Fourth Level of 1959 Survivors’ Benefit Program (Government Code Section 21382.4), Survivor Continuance allowance; credit for unused sick leave; fifty percent (50%) ordinary disability benefit and military service credit buy back option . The employee contribution of nine percent (9%) of pensionable earnings will be paid by the employee through a bi-weekly payroll deduction on a pre-tax basis.
Employees have agreed to cost sharing of the contribution rate in ac cordance with Government Code Section 20516 as follows:
Three percent (3.0%), effective December 29, 2019 [total employee contribution of 12%]; An additional 1.5 percent (1.5%) for a total of four and a half percent (4.5%), effective June 13, 2021 [total employee contribution of 13.5%];
An additional 2 percent (2%) for a total of six and a half percent (6.5%), effective September 5, 2021 [total employee contribution of 15.5%]; An additional 2 percent (2%) for a total of eight and a half percent (8.5%), ef fective September 4, 2022 [total employee contribution of 17.5%]; An additional 1.73 percent (1.73%) for a total of ten-point twenty three percent (10.23%), effective the pay period beginning January 5, 2025 [total employee contribution of
19.23%].
Regular employees vested in Tier 1 who leave City employment and maintain CalPERS membership, and subsequently are rehired, will be re -employed with Tier 1 status for CalPERS benefits.
Tier 2 – “Classic” Public Safety Police Management Employees
15.2 (d) Publ ic Safety Police Management employees hired between September 8, 2012, and December 31, 2012, and those hired on or after January 1, 2013 who are considered to be “Classic CalPERS Members” will be covered under three percent (3%) at age 55 retirement benefit formula using an average of the highest paid consecutive 36 months of employment when determining final compensation. Employees will be covered by the Fourth Level of 1959 Packet Pg. 454
Attachment: Unrep Employment and Benefit Policies 122023 (9.15(b)--CalPERS Cost Share Amendment - Unrep Police Mgmt)
22 Survivors’ Benefit Program (Government Code Section 21382.4), Survivor Continuanc e allowance; credit for unused sick leave; fifty percent (50%) ordinary disability benefit and military service credit buy back option . The employee contribution of nine percent (9%) of pensionable earnings will be paid by the employee through a bi-weekly payroll deduction on a pre-tax basis.
Employees have agreed to cost sharing of the contribution rate in accordance with Government Code Section 20516 as follows:
Three percent (3.0%), effective December 29, 2019 [total employee contribution of 12%]; An additional 1.5 percent (1.5%) for a total of four and a half percent (4.5%), effective June 13, 2021 [total employee contribution of 13.5%];
An additional 2 percent (2%) for a total of six and a half percent (6.5%), effective September 5, 2021 [total employee contribution of 15.5%]; An additional 2 percent (2%) for a total of eight and a half percent (8.5%), effective September 4, 2022 [total employee contribution of 17.5%]; An additional 1.62 percent (1.62%) for a total of ten point twelve percent (10.1 2%) effective the pay period beginning January 5, 2025 [total employee contribution of 19.12%]
Regular employees vested in Tier 1 who leave City employment and maintain CalPERS membership, and subsequently are rehired, will be re -employed with Tier 1 stat us for CalPERS benefits.
Tier 3 – “PEPRA” Public Safety Police Management Employees
15.2 (e) Pursuant to the California Public Employees’ Pension Reform Act of 2013 (PEPRA), employees hired on or after January 1, 2013, will be covered by the 2.7% at age 57 retirement formula with the 36 highest consecutive months final compensation provision as a “New CalPERS Member” if the employee 1) has not been a member of a California Public Retirement System, or 2) had prior CalPERS/reciprocity service with a break in service of six months or longer. Employees will be covered by the Fourth Level of 1959 Survivors’ Benefit Program (Government Code Section 21382.4) Survivor Continuance allowance; credit for unused sick leave; and military service credit buy back option. Also pursuant to PEPRA, New CalPERS Members will be responsible for paying one-half of the total normal cost rate for the retirement benefit on a bi-weekly pre-tax basis.
Tier 1 – “Classic” Public Safety Fire Management Employees
15.2 (c) Public Safety Fire Management employees hired prior to September 8, 2012, will be covered under the 3.0% at age 50 retirement benefit formula with the 12 highest paid consecutive months final compensation provision. Employees will be covered by the Fourth Level of 1959 Survivors’ Benefit Program (Government Code Section 21382.4), Survivor Continuance allowance; credit for unused sick leave; fifty percent (50%) ordinary disability benefit and military service credit buy back option . The employee contribution of nine percent (9%) of pensionable earnings will be paid by the employee through a bi-weekly payroll deduction on a pre-tax basis.
Employees have agreed to cost sharing of the contribution rate in accordance with Government Code Section 20516 as follows:
Packet Pg. 455
Attachment: Unrep Employment and Benefit Policies 122023 (9.15(b)--CalPERS Cost Share Amendment - Unrep Police Mgmt)
23 Three percent (3.0%), effective December 29, 2019 [total employee contribution of 12%]; An additional 1.5 percent (1.5%) for a total of four and a half percent (4.5%), effective June 13, 2021 [total employee contribution of 13.5%];
An additional 2 percent (2%) for a total of six and a half percent (6.5%), effective September 5, 2021 [total employee contribution of 15.5%]; An additional 2 percent (2%) for a total of eight and a half percent (8.5%), effective September 4, 2022 [total employee contribution of 17.5%];
Regular employees vested in Tier 1 who leave City employment and maintain CalPERS membership, and subsequently are rehired, will be re -employed with Tier 1 status for CalPERS benefits.
Tier 2 – “Classic” Public Safety Fire Management Employees
15.2 (d) Public Safety Fire Management employees hired between September 8, 2012, and December 31, 2012, and those hired on or after January 1, 2013 who are considered to be “Classic CalPERS Members” will be covered under three percent (3%) at age 55 reti rement benefit formula using an average of the highest paid consecutive 36 months of employment when determining final compensation. Employees will be covered by the Fourth Level of 1959 Survivors’ Benefit Program (Government Code Section 21382.4), Survivor Continuance allowance; credit for unused sick leave; fifty percent (50%) ordinary disability benefit and military service credit buy back option .
The employee contribution of nine percent (9%) of pensionable earnings will be paid by the employee through a bi-weekly payroll deduction on a pre-tax basis.
Employees have agreed to cost sharing of the contribution rate in accordance with Government Code Section 20516 as follows:
Three percent (3.0%), effective December 29, 2019 [total employee contribution of 12%]; An additional 1.5 percent (1.5%) for a total of four and a half percent (4.5%), effective June 13, 2021 [total employee contribution of 13.5%];
An additional 2 percent (2%) for a total of six and a half percent (6.5%), effective September 5, 2021 [total employee contribution of 15.5%]; An additional 2 percent (2%) for a total of eight and a half percent (8.5%), effective September 4, 2022 [total employee contribution of 17.5%];
Regular employees vested in Tier 1 who leave City employment and ma intain CalPERS membership, and subsequently are rehired, will be re -employed with Tier 1 status for CalPERS benefits.
Tier 3 – “PEPRA” Public Safety Fire Management Employees
15.2 (e) Pursuant to the California Public Employees’ Pension Reform Act of 2013 (PEPRA), employees hired on or after January 1, 2013, will be covered by the 2.7% at age 57 retirement formula with the 36 highest consecutive months final compensation provision as a “New CalPERS Member” if the employee 1) has not been a member of a California Public Retirement System, or 2) had prior CalPERS/reciprocity service with a break in service of six months or longer. Employees will be covered by the Fourth Level of 1959 Survivors’ Benefit Program (Government Code Section 21382.4) Survivor Continuance allowance; credit for unused sick leave; and military service credit buy back option. Also pursuant to PEPRA, New CalPERS Packet Pg. 456
Attachment: Unrep Employment and Benefit Policies 122023 (9.15(b)--CalPERS Cost Share Amendment - Unrep Police Mgmt)
24 Members will be responsible for paying one-half of the total normal cost rate for the retirement benefit on a bi-weekly pre-tax basis.
ARTICLE 16: CONTINUING EDUCATION
16.1 Regular, non-probationary, employees who complete City approved courses taken for credit with a passing grade may, upon application, be reimbursed for the tuition, cost of required textbooks and required materials, including but not limited to computer software, calculators, videos, but not to include incidentals such as paper, pens and pencils.
16.2 Employees must obtain prior approval from their Department Director.
Reimbursement under this program shall be limited to four hundred dollars ($400.00) per course (semester/quarter).
ARTICLE 17: GRIEVANCE PROCEDURE - DISCIPLINE
17.1 Any grievance which may arise between a Regular or Part -Time employee and the City with respect to discharge, demotion , suspension , or loss of pay of an individual employee, shall be determined by the provisions of th e following Discipline Grievance p rocedure.
Probationary employees shall not be entitled to invoke the Grievance Procedure with regard to matters of discharge or demotion. This shall not, however, prevent Probationary employee from exercising any other rights under this procedure. Every employee designated by the City to hear grievances shall have the authority to settle them.
17.2 Step 1: The initial step in the resolution of a grievance shall be the presentation of the grievance, in writing, to the Personnel Director, who shall conduct an investigation and attempt to resolve the grievance. If no reso lution of the grievance is achieved, the Personnel Director shall provide the employee with the City’s answer to the grievance in writing. This step will be taken during the working hours of the employee.
17.3 Step 2: If a grievance is not resolved in the initial step, the second step shall be the presentation of the griev ance, in writing, to the City Manager or designee, who will answer, in writing, within ten (10) calendar days. This step shall be taken within ten (10) calendar days of the date of the answer to Step One.
17.4 Step 3: If a grievance is not resolved in the second step, the third step shall be the referral of the matter to mediation by either party within twenty (20) calendar days of the answer to Step Two . Whenever a grievance is re ferred to mediation, either the employee or the City may request that the California State Mediation and Conciliation Service refer a state mediator. The mediator shall assist the parties in the resolution of the grievance in the same manner as that which is normally used in the mediation of interest disputes. Referral to Step Four shall not occur until the mediator has released the parties from the mediation process.
17.5 Step 4: If a grievance is not resolved in the third step of this procedure, the fourth step shall be referral by either the City or the employee to arbitration. The fourth step shall be taken within twenty (20) calendar days of the date of the answer to Step Three.
Packet Pg. 457
Attachment: Unrep Employment and Benefit Policies 122023 (9.15(b)--CalPERS Cost Share Amendment - Unrep Police Mgmt)
25 a) An Arbitrator shall be appointed on each occasion that a griev ance is submitted to arbitration. The arbitrator shall be chosen by mutual agreement of the City and employee. In the event that City and the employee or their representative are unable to agree on the selection of an Arbitrator, they shall request the S tate of California Mediation and Conciliation Service to nominate five (5) persons to be the Arbitrator. The City and the employee or their representative each will alternately challenge two (2) of such nominees, the party having the first challenge to be determined by lot. The remaining nominee shall be accepted as the Arbitrator and their compensation and expenses shall be borne equally by the City and the employee. Notwithstanding the foregoing, the City and the employee may, by mutual consent, agree o n a single arbitrator to hear grievances, on the same cost sharing basis. The City and the employee shall pay the compensation and expenses of their respective witnesses. At the employee’s or their representative’s request, the City shall release employees from duty to participate in arbitration proceedings.
(b) The Arbitrator shall hold such hearings and shall consider such evidence as to the Arbitrator appears necessary and proper. The decision of the Arbitrator shall be final and binding on City and the employee, provided that such decision does not in any way add to, disregard or modify any of the provisions of City policies, resolutions or ordinances.
17.6 Failure by the employee to meet any of the aforementioned time limits as set forth in Steps 1, 2, 3, 4, 5, 6, and 7 will result in forfeiture. If the City fails to answer a grievance on a timely basis, the grievance may be advanced to the next step. Except, however, that the aforementioned time limits may be extended by mutual agreement. Grievances settled by forfeiture shall not bind either party to an interpretation of City policies, practices, resolutions or ordinances, nor shall such settlements be cited by either party as evidence in the settlement of subsequent grievances.
ARTICLE 18: DEFINITIONS
“ACTUAL SERVICE” means paid service on the City payroll in a position in City service.
“ALLOCATION” describes an individual position for which funds have been budgeted to cover salary and related costs.
“ALTERNATIVE WORK SCHEDULES” describes schedules which permit work days of longer than eight hours without the obligation to pay overtime. Employees typically work fewer days each week, with longer hours each day. Common alternative workweek schedules are the “4/10” (four 10-hour days each week), “3/12” (three 12 -hour days) and the “9/80” (nine hours each day, five days one week, four days the next week.).
“CALENDAR YEAR” means a year starting on January 1 and terminating at the close of the following December 31.
“CITY” means the City of Redding in the State of California.
Packet Pg. 458
Attachment: Unrep Employment and Benefit Policies 122023 (9.15(b)--CalPERS Cost Share Amendment - Unrep Police Mgmt)
26 “CLASS” or “CLASSIFICATION” defines a grouping of positions on the basis of the nature of the tasks, duties and responsibilities performed so as positions are sufficiently similar that the same descriptive title, the same requirements as to education, experience, knowledge and ability may be demanded of incumbents, and so that the same schedule of compensation may be made to apply with equity.
“COMPENSATION” means the salary, wage, allowances and all ot her forms of valuable consideration earned by, or paid to, any employee by reason of service in any position, but does not include any allowances authorized and incurred as incidents to employment.
“CONTINUOUS SERVICE” means service uninterrupted from dat e of appointment except for authorized absence.
“DAY” means calendar day unless specified as a working day.
“DEPARTMENT” includes office, and “office” includes department.
“DEPARTMENT DIRECTOR” means the head of an established office or department havin g supervision of such department and office.
“EMPLOYEE” means a person legally occupying a position in City service.
“EXEMPT EMPLOYEE” means an employee in a position not covered by the provisions of the Fair Labor Standards Act (FLSA), includes most pro fessional, supervisory, managerial and executive positions.
“FISCAL YEAR” means a City budget year starting on July 1 and terminating at the close of the following June 30.
“FIXED HOLIDAY” means a non-floating holiday.
“FLEXIBLE SCHEDULE” means a workwe ek schedule of eight hours per day where some employees begin a shift early in the day and others begin their work later in the day.
“FLOATING HOLIDAY” means a holiday in which the employee may elect, with City approval, to take the paid holiday off on that date or defer it to another date.
“MONTH” means a period from a particular calendar date in a month to and including the immediately preceding date of the following month.
“NON-EXEMPT EMPLOYEE” means an employee in a position covered under the provisions of the Fair Labor Standards Act.
“POSITION” means a collection of duties and responsibilities which require the full -time or part- time services and employment of one person or more persons in a job share situation.
“REGULAR BASE RATE OF PAY” means the rate established by Schedules of Classifications and Wage Rates/Salary Ranges or the Executive Management Pay-for-Performance Salary Plan that are approved by City Council Resolution.
Packet Pg. 459
Attachment: Unrep Employment and Benefit Policies 122023 (9.15(b)--CalPERS Cost Share Amendment - Unrep Police Mgmt)
27 “SENIORITY” means total length of continuous service with the City. Continuity of service will not be broken and seniority will accrue when an employee is: called to active duty in the Armed Forces of the United States; on active duty with the National Guard; absent due to industrial injury; on leave of absence; or on excused leave.
“TITLE” means the designation given to , or name applied to, a classification to the legally appointed incumbent of each position allocated to the class.
“YEAR” means a period from a particular calendar month and date of a year to and includ ing the immediately preceding date of the same month in the following year.
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Attachment: Unrep Employment and Benefit Policies 122023 (9.15(b)--CalPERS Cost Share Amendment - Unrep Police Mgmt)
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Adopt Resolution affirming additional employee pension cost share contributions as established in the Employment and Benefits Policies for Unrepresented Employees for Cl assic Tier 1 Unrepresented Management employees and Elected Officials in the amount of .876%, for a total cost share employee contribution of 10.01% of the employers cost , effective as soon as administratively feasible, but no earlier than January 5, 2025.
Fiscal Impact
There is no fiscal impact associated with this action. In December 2023, the City Council (Council) approved an increase in California Public Employees’ Retirement System ( CalPERS) retirement contributions to be effective in January 2025 by amending the Employment and Benefit Policies for Unrepresented Employees, which anticipated cost savings to the City of Redding (City). CalPERS is now requiring a resolution from the Council affirming this action before completing the contract amendment process.
Alternative Action
The Council could decline to approve the resolution and the CalPERS contract will not be amended. This is not recommended as this step is required in order to move forward with amending the CalPERS contract to effectuate the change in cost sharing provisions.
Background/Analysis
The Employment and Benefit Policies for Unrepresented Employees was adopted by Council on December 20, 2023 , under Resolution No. 2023 -134. Article 15, Retirement Program , of the policy outlines tha t Classic Tier 1 Unrepresented Employees and Elected Officials will share additional cost toward employer contributions to CalPERS in the amount of .876 percent, for a total cost share of 10.01 percent, in accordance with Government Code section 20516, eff ective January 5, 2025, or as soon as administratively feasible . This change ensures that employees and the City equally share the CalPERS retirement contributions.
MEETING DATE: December 17, 2024
ITEM NO. 9.15(c)
FROM:
***APPROVED BY***
[email protected]
SUBJECT: 9.15(c)--Consider Resolution affirming employee cost share increases for Classic Tier 1 Unrepresented Non-Safety Management Employees and Elected Officials.
Kari Kibler, Personnel
Director
Packet Pg. 461
Report to Redding City Council December 12, 2024
Re: 9.15(c)--CalPERS Cost Share Amendment - Unrep Non-Safety/Elected Page 2
The City is now following required steps to amend the CalPERS contract in accordance with the cost sharing provisions set forth in the Employment and Benefit Policies for Unrepresented Employees and in accordance with Government Code section 20516. CalPERS requires a resolution and a simple majority of the impacted employees to sign in agreemen t of the resolution before the contract can be amended and the cost share increase can be implemented.
The attached resolution and accompanying signatures comply with CalPERS procedures needed for the City to initiate the CalPERS contract amendment under Government Code Section 20516 for the Unrepresented Management Employees and Elected Officials.
Environmental Review
This is not a project defined under the California Environmental Quality Act, and no further action is required.
Council Priority/City Manager Goals
This agenda item is a routine operational item.
Attachments
^Resolution
^Signatures - Unrep Non-Safety/Elected
Unrep Employment and Benefit Policies 122023
Packet Pg. 462
RESOLUTION NO. 2024-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING
CONFIRMING THE AGREEMENT BETWEEN THE CITY OF REDDING
AND THE UNREPRESENTED CLASSIC NON -SAFETY EMPLOYEES
AND ELECTED OFFICIALS GROUP FOR ADDITIONAL COST
SHARING OF EMPLOYE E CONTRIBUTIONS TO THE CALIFORNIA
PUBLIC EMPLOYEES' RETIREMENT SYSTEM
WHEREAS, the City Council approved the Employment and Benefit Policies for Unrepresented Employees which included additional cost sharing for classic non -safety members and elected officials (Tier 1) in Article 15: Retirement Program on December 20, 2023, with Resolution No. 2023-134; and
WHEREAS, the California Public Employee's Retirement System requires a resolution with specific language identifying the exact percentage of cost sharing for unrepresented employees, and requires a simple majority of the unrepresented employees impacted to sign agreement to the resolution; and
WHEREAS, the City of Redding staff recommends confirming the agreement between the City of Redding and the classic unrepresented non -safety employees and elected officials (Tier 1) in accordance with Government Code Section 20516 to increase cost sharing of an additional .876 percent for a total of 10.01 percent, effective as soon as administratively feasible; and
WHEREAS, the City Council deems it to be in the best interest of the City to adopt such recommendation;
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Redding that the City of Redding would like to confirm the agreement between the City of Redding and the Unrepresented Employees Group to increase cost sharing of an additional .876 percent for classic non-safety employees and elected officials (Tier 1) of the Unrepresented Employees Group effective January 5, 2025 or as soon as administratively feasible, in accordance with Government Code Section 20516.
I HEREBY CERTIFY that the foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Redding on the 17th day of December, 2024, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
__________________________________
JACK MUNNS, Mayor
ATTEST: FORM APPROVED:
______________________________ ___________________________________ SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney
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Attachment: ^Resolution (9.15(c)--CalPERS Cost Share Amendment - Unrep Non-Safety/Elected) Packet Pg. 464
Attachment: ^Signatures - Unrep Non-Safety/Elected (9.15(c)--CalPERS Cost Share Amendment - Unrep Non-Safety/Elected) Packet Pg. 465
Attachment: ^Signatures - Unrep Non-Safety/Elected (9.15(c)--CalPERS Cost Share Amendment - Unrep Non-Safety/Elected) Packet Pg. 466
Attachment: ^Signatures - Unrep Non-Safety/Elected (9.15(c)--CalPERS Cost Share Amendment - Unrep Non-Safety/Elected)
CITY OF REDDING
EMPLOYMENT AND BENEFIT
POLICIES
FOR
UNREPRESENTED EMPLOYEES
NOTE: Amendments to this document are effective December 20, 2023.
The following employment and benefit policies are applicable to those employees not represented by a Recognized Employee Union or Association.
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Attachment: Unrep Employment and Benefit Policies 122023 (9.15(c)--CalPERS Cost Share Amendment - Unrep Non-Safety/Elected)
CITY OF REDDING
EMPLOYMENT AND BENEFIT POLICIES FOR UNREPRESENTED EMPLOYEES
TABLE OF CONTENTS
ARTICLE Page ARTICLE 1: EMPLOYEE STATUS ....................................................................... 1 ARTICLE 2: COMPENSATION AND CLASSIFICATIONS .................................... 3 ARTICLE 3: HOURS AND OVERTIME ................................................................ 4 ARTICLE 4: SICK LEAVE ................................................................................... 6 ARTICLE 5: VACATIONS ................................................................................... 7 ARTICLE 6: HOLIDAYS ..................................................................................... 9 ARTICLE 7: ADMINISTRATIVE LEAVE ............................................................ 10 ARTICLE 8: BEREAVEMENT LEAVE ................................................................. 11 ARTICLE 9: JURY/WITNESS DUTY ................................................................ 11 ARTICLE 10: LEAVES ...................................................................................... 12 ARTICLE 11: INDUSTRIAL DISABILITY ......................................................... 14 ARTICLE 12: EXPENSES ................................................................................. 15 ARTICLE 13: UNIFORM ALLOWANCE ............................................................. 16 ARTICLE 14: EMPLOYEE GROUP HEALTH & WELFARE INSURANCE BENEFITS ........................................................................................................................ 16 ARTICLE 15: RETIREMENT PROGRAM ........................................................... 19 ARTICLE 16: CONTINUING EDUCATION ....................................................... 24 ARTICLE 17: GRIEVANCE PROCEDURE - DISCIPLINE .................................. 24 ARTICLE 18: DEFINITIONS ............................................................................ 25
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Attachment: Unrep Employment and Benefit Policies 122023 (9.15(c)--CalPERS Cost Share Amendment - Unrep Non-Safety/Elected)
1 ARTICLE 1: EMPLOYEE STATUS
1.1 Employees will be designated as Council-Appointed, Administrative, Regular, Part-Time Regular, Part -Time, or Temporary , depending upon the purpose for which they are hired and their le ngth of continuous service with the City . City Council members are elected officers.
1.2 Council-Appointed employees include the City Manager and City Attorney and any others who may be appointed directly by the City Council and serve at the will of th e Council.
The employee shall be eligible for all benefits of a Regular employee with the exception of access to the grievance process. The benefits outlined in an employment contract will supersede when there is conflict with benefits outlined for Regular employees.
1.3 An Administrative employee is defined as an employee appointed by the City Manager, subsequent to July 1, 1997, to the position of Assistant City Manager, Deputy City Manager, or Director of any Department or by the City Attorney to the position of Assistant City Attorney or Deputy City Attorney. A Regular employee serving in one of these positions prior to July 1, 1997, may become an Administrative employee only upon mutual agreement in writing.
An Administrative employee shall be elig ible for all the benefits of a Regular employee, except these employees do not have access to the grievance procedure, nor shall they serve a probationary period as they serve strictly at the will of the City Manager or the City Attorney, as applicable, and the employment relationship may be ended at any time without cause.
1.4 A Regular employee (status code 3) is defined as an employee hired for a full-time position that has been regularly established as an authorized position and is of indeterminate duration. A Regular employee shall receive not less than the minimum rate for the job and shall be eligible for sick leave pay, vacation pay, holiday pay, retirement plan participation, group health and welfare insurance coverage and other benefits as outl ined herein as the employee becomes eligible.
1.5 A Part-Time Regular employee (status code 6) is defined as an employee who has one (1) year, or more, of full -time service wit h the City as a Regular employee, and who subsequently moves, without a break in service, to work less than full-time. This status would also include employees involved in job share arrangements. Job share employees shall be required to sign a City approved contract stipulating the specific conditions and restrictions of the job s hare arrangement. A job share employee who has not served an official probationary period shall be subject to a one -year probationary period. A Part -Time Regular employee shall receive not less than the minimum rate for the job, and shall be eligible for sick leave pay, vacation pay, holiday pay, retirement plan participation, and seniority accrual, but shall not be eligible for supplemental benefits for industrial injury, bereavement leave pay, jury duty pay, or other benefits as outlined herein. Part -time Regular employees shall accrue holiday pay on a prorated basis at the rate of fifty-two thousandths (.052) of an hour for each regular hour worked or on paid leave. Part -Time Regular employees are eligible for insurance coverage (pursuant to group hea lth and welfare insurance contract provisions). If a Part -Time Regular employee elects group health and welfare insurance coverage, the premiums shall be shared by the City and the employee on a prorated basis at the same ratio to full -time employee benef its as the employee’s work hours bear to full -time employees’ work hours. If a Part -Time Regular employee moves to Regular status, the employee Packet Pg. 469
Attachment: Unrep Employment and Benefit Policies 122023 (9.15(c)--CalPERS Cost Share Amendment - Unrep Non-Safety/Elected)
2 shall be credited with all continuous service in determining eligibility for such benefits as may accrue to the employee in the employee’s new status.
1.6 A Part-Time employee (status codes 8a and 8b) is defined as an employee hired to work less than a full -time employee, but not more than 1,560 hours in a fiscal year. A status code 8a employee works for a perio d not to exceed one thousand (1,000) hours per fiscal year. A status code 8b employee works for a period not to exceed one thousand five hundred and sixty (1,560) hours per fiscal year and is eligible to participate in the CalPERS retirement plan. A Part- Time employee will be limited to less than 1,000 hours per fiscal year unles s approved by the Personnel Director. A Part-Time employee shall receive not less than the minimum rate for the job, and shall be eligible for sick leave pay per California state law, but shall not be eligible for holiday pay, and other benefits as outlined herein, nor shall the employee be eligible for group health and welfare insurance coverage. The employee may be eligible for participation in the retirement plan pursuant to t he City’s contract with PERS. After completion of twenty -four (24) months of continuous service, the employee will be entitled to vacation pay on the same basis as Regular employees. If a Part -Time employee is reclassified to Regular status, the employee shall be credited with the employee’s service as a Part -Time employee in determining eligibility for benefits, if any, as may accrue to the employee in the employee’s new status.
1.7 A Temporary employee (status codes 4 and 9) is defined as an employee hired for temporary, occasional or seasonal work for a period not to exceed 960 or 1,000 hours in a fiscal year. A status 9 employee works on -call, seasonal, intermittent or on an irregular schedule for a period not to exceed one thousand (1,000) hours p er fiscal year. A status 9 employee shall receive not less th an the minimum rate for the job and shall be eligible for sick leave pay per California state law, but shall not be eligible for holiday pay, vacation pay, or other items as outlined in this document, nor shall the employee be eligible for insurance coverage or retirement plan participation, nor shall the employee accrue seniority, or promotion and transfer rights, or leave of absence rights. If a Temporary employee moves to another status, the e mployee shall not be credited with the employee’s service as a Temporary employee in determining eligibility for benefits. Effective July 1, 2024, a status 4 employee is a CalPERS retired annuitant who, without applying for reinstatement from retirement, r eturns to work in a designated retired annuitant position for a period not to exceed nine hundred and sixty (960) hours per fiscal year and is not eligible for any other compensation or benefits in addition to the hourly pay rate.
1.8 A City Council member is defined as an elected officer elected by the citizens of the City of Redding . Members receive compensation pursuant to the City’s Municipal Code, are eligible for participation in California Public Employees Retirement System (CalPERS) pursuant to G overnment Code Section 20361 and are eligible for group health and welfare insurance coverage on the same basis as Regular employees. Pursuant to Sections 2.16.010 and 2.20.010 of the Redding Municipal Code, the elected City Clerk and the elected City Tre asurer receive the same benefit level as a City Council member.
1.9 Probationary Periods: Regular and Part -Time employees shall serve a probationary period of one (1) year upon initial appointment to each status. Such probationary period is considered to be a continuation of the selection process and employees may be terminated from employment or demoted without recourse at any time , pursuant to the grievance procedure.
An employee’s probationary period shall be extended by the duration of any unpaid ab sence of ten (10) or more consecutive days. The probationary period will start over for any employee who transfers to another position during the probationary period. The probationary period may be Packet Pg. 470
Attachment: Unrep Employment and Benefit Policies 122023 (9.15(c)--CalPERS Cost Share Amendment - Unrep Non-Safety/Elected)
3 extended in circumstances where further evaluation of th e employee is necessary. Employees serving their initial probationary period shall not be eligible for leave of absence, supplemental benefits for industrial injury, nor be given preferential consideration for promotion or transfer.
Temporary employees do not serve a probationary period, as the appointment is temporary by definition and can be terminated at any time.
An employee transferring into an Unrepresented position on a promotional basis shall serve a probationary period of one (1) year upon appointment to the Unrepresented position. The probation period is considered an extension of the promotional process. Employees not successful during the promotional probation will not be eligible to return to their previous position, and are subject to termination from employment.
1.10 Re-employment: With the recommendation of a Department Director and approval of the Personnel Director, a past employee who both passed the probationary period and resigned in good standing may be re-employed within two years of the effective date of resignation, to a vacant position in the same classification. Such re -employment shall, for all purposes, be considered as though it were an original appointment. The reinstated employee shall serve a new probationary period.
ARTICLE 2: COMPENSATION AND CLASSIFICATIONS
2.1 Employees shall be paid the salary or wage rate established for their classification.
Upon initial appointment to a classification, an employee shall normally b e paid the lowest compensation rate for that classification. An employee may, however, be paid a rate above the lowest rate if circumstances justify it. When an employee is appointed to a higher paid classification which has a compensation range overlapp ing the range of the employee’s previous classification, the employee shall be paid at the rate of the classification to which the employee is being appointed, which is at least five percent (5%) more than the employee’s present rate, but not more than the top rate of the classification to which the employee is appointed. Step increases require an overall performance evaluation rating of “meets job standards or higher,” at each and every successive pay step, Department Director and Personnel Director appro val and may be granted after twenty -six (26) full pay periods of employment in each step of the established pay range. A full pay period as used herein is defined as one in which the employee works or is paid for time off for at least half of the regularl y scheduled work hours. A promotion to a higher paid classification does not change the anniversary date for compensation increases.
2.2 Exempt employees are eligible for Pay -For-Performance adjustments in accordance with the City’s Pay-For-Performance Policy. Salary rate changes shall be made on the first day of the pay period closest to the anniversary of an employee’s employment date.
2.3 Compensation shall be paid at bi -weekly intervals on Thursdays for a pay period ending no earlier than the p receding Saturday. If a payday falls on a fixed holiday, payments shall be made on the preceding workday. All employees hired after January 1, 2005, must make arrangements to have their pay deposited to a bank account via electronic transfer.
2.4 When an employee is temporarily assigned to work in a lower -paid classification than the employee’s normal classification, the employee’s compensation will not be reduced.
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Attachment: Unrep Employment and Benefit Policies 122023 (9.15(c)--CalPERS Cost Share Amendment - Unrep Non-Safety/Elected)
4 2.5 Whenever a Regular employee is assigned by the City to replace an absent employee in a higher-paid classification and the employee performs a substantial majority (g reater than fifty percent [50%]) of the absent employee’s duties for a full work day, such employee shall have their compensation increased by at least five percent (5%), but not to exceed the range of the higher classification. Department Director approval is required.
2.6 When an employee is assigned to fill a vacant position or replace an absent employee in a higher -paid classification and performs a substantial major ity (greater than fifty percent [50%]) of the duties of the higher classification for a period that extends beyond one full pay period, such employee shall be temporarily reclassified to the higher position. The employee’s compensation shall be increased by at least five percent (5%), but not to exceed the top of the range established for that classification. Department Director and Personnel Director approvals are required.
2.7 In addition to regular compensation, shift differential pay shall be added t o the regular base rate of pay for regular hours worked as follows:
2.8 The City Manager may, based upon outstanding job performance, grant an exempt employee a one-time salary increase up to ten percent (10%) above the top of a classification range for a period not to exceed one (1) year. This one time increase is no t cumulative and the salary automatically reverts back to the employee’s regular salary rate at the end of the established time period. For employees that continually excel or perform work above and beyond expectations, the City Manager may provide additio nal salary increases as defined above but at no time will those occur in contiguous years. The City Manager shall notify the City Council of salary increases authorized pursuant to this section within 30 days of approval.
Should an exempt employee contin ue to perform outstanding work the City Manager may request the City Council increase the employee ’s salary by a maximum of 5% on a permanent basis.
2.9 The City Manager, at his/her discretion, may provide severance pay not to exceed one year of salary to Administrative employees when it is deemed to be in the best interests of the City.
ARTICLE 3: HOURS AND OVERTIME
3.1 All Regular employees will receive full -time employ ment for each workweek employed, provided they report for duty and are capable of performing their work. This is not to be interpreted that the Ci ty does not retain the right to lay off or release employees on account of lack of work or other valid reason at the end of the workweek.
PAY
PERCENTAGE EXCEPT WHEN:
Between 4:00 p.m. and 12 midnight 3.5% The shift ends on or before 6:00 p.m.
Between 12 midnight and 8:00 a.m. 5% The shift starts at 6:00 a.m. or later.
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Attachment: Unrep Employment and Benefit Policies 122023 (9.15(c)--CalPERS Cost Share Amendment - Unrep Non-Safety/Elected)
5 3.2 A workweek is defi ned to consist of seven (7) consecu tive calendar days, Sunday through Saturday, and except as otherwise provided, a basic workweek is normally defined to consist of five (5) consecutive workdays of eight (8) hours each. The basic workweek may begin on any day of the week and at any hour of the day during the workweek. Shift employees may be assigned any hour and/or days of work . The basic workweek or work shift may be modified by mutual agreement of the City and the affected employee(s) in those situati ons where such a modification serves the interests of both the City and its employees.
3.3 Except as otherwise provided in this section, overtime:
FOR FULL-TIME REGULAR EMPLOYEES IS DEFINED AS:
A Time worked in excess of forty (40) hours in a workweek.
B Time worked in excess of eight (8), nine (9), ten (10), or twelve (12) hours as applicable on a scheduled workday.
C Time worked on a non-workday or on a holiday.
D Time worked outside of regular hours on a workday.
FOR PART-TIME AND TEMPORARY EMPLOYEES IS DEFINED AS:
A Time worked in excess of forty (40) hours in a workweek.
FOR PART -TIME OR TEMPORARY FIRE SUPPRESSION OR 24 HOUR SHIFT EMPLOYEES IS DEFINED AS:
A Time worked in excess of two hundred forty (240) hours in an established 2 8-day work period.
3.4 Overtime shall be computed to the nearest one-quarter (1/4) hours.
3.5 In cases where the basic workweek or work shift has been modified by mutual agreement, these overtime requirements may be waived pursuant to applicable law.
3.6 Overtime wages shall be paid to non -exempt employees at a rate equiva lent to one and one-half (1½) times the regular base rate of pay, or at the employee’s option, and with City approval, the employee may elect to receive time off with pay at the rate of one and one-half hours off for each overtime hour worked. Compensatory time off with pay shall be scheduled in the same manner as vacations are normally scheduled. Effective January 1, 2005, compensatory time off accrual shall be limi ted to eighty (80) hours per fiscal year and subject to a maximum accumulation of one hundred sixty (160) hours. The working of overtime requires City management approval.
3.7 Exempt employees, who as a result of their exempt status are not eligible f or overtime pay or compensatory time off, will not have their leave balances (vacation, sick leave, etc.) reduced for absences of less than four (4) hours. Department Director approval is required.
3.8 If an employee performs overtime work immediately fo llowing the end of the employee’s regular shift, the employee shall be paid overtime compensation only for the actual time worked. Employees who are entitled to overtime pay and who are required to report for work on their non-workdays, or on holidays they are entitled to have off, or outside of their regular hours on workdays, shall be paid overtime compensation for the actual time worked, but in no event for less than two (2) hours compensation each time an employee is required to report back to work, Packet Pg. 473
Attachment: Unrep Employment and Benefit Policies 122023 (9.15(c)--CalPERS Cost Share Amendment - Unrep Non-Safety/Elected)
6 except however, that employees shall not be paid more than time and one -half the regular rate of pay for any given time period. If an employee reports back to work for such work outside of the employee’s regular hours on a workday and continues to work into the employee’s regular hours, the employee shall be paid overtime compensation only for the actual time worked.
3.9 Whenever personnel in the Deputy Fire Chief classification are required to change work schedules from forty (40) to fifty-six (56) hou rs or vice versa, the employee’s vacation and sick leave balances will be adjusted accordingly by applying the following formula:
ARTICLE 4: SICK LEAVE
4.1 Sick leave with pay shall be accumulated for each Regular and Part -Time Regular employee at the rate of forty six thousandths (.046) of an hour for each regular hour worked, or on paid leave. (Accrual rate approximately one [1] day per month.)
Part-time and Temporary employees will accrue paid sick leave at a rate of one hour for every 30 hours worked which is equivalent to a rate of .033 per hour worked. Part -time and Temporary employees shall eligible to use the sick le ave accrual on the 90 th day of employment, and will be limited to 24 hours or three days of paid sick leave in each year of employment.
4.2 Paid sick leave shall be allowed for a non-work related absence due to:
“Immediate family” as used herein includes only the employee’s spouse, children, grandchildren, brothers, sisters, parents or grandparents of spouse or employee, or other persons who are living in the employee’s immediate household. The relationships included herein shall apply whether by blood or marriage. Sick leave to include mental or physical illness.
4.3 Management may require satisfactory evidence of sickness or disability, including written verification from a licensed medical practione r, before payment for sick leave will be made. The City may also require an employee requesting to return to work after sick leave or leave
WORK SCHEDULE FACTOR
Forty (40) to fifty-six (56) hours 1.4
Fifty-six (56) to forty (40) hours 0.715
A The inability of an employee to be pre sent or perform duties because of personal illness, off-duty injury, or confinement for medical treatment.
B The ability to attend personal medical or dental appointments, which are impractical to schedule outside of regular working hours.
C
The need to be present during childbirth, surgery, critical illness or injury involving members of the immediate family for up to forty (40) hours per incident.
D For family sick leave up to forty -eight (48) hours per calendar year for members of the immediate family.
Packet Pg. 474
Attachment: Unrep Employment and Benefit Policies 122023 (9.15(c)--CalPERS Cost Share Amendment - Unrep Non-Safety/Elected)
7 of absence for medical reasons to submit to a medical examination at City expense by a physician or physicians approved by City for the purpose of determining that such employee is fit and able to perform the duties of the employee’s former position without hazard to the employee, fellow employees, or the employee’s own permanent health.
4.4 If an employee is off on sick leave on a fixed holiday, the holiday credit will be used. However, if an employee is off on sick leave on a floating holiday, sick leave balances will be used and the holiday credit will be deferred.
4.5 In the event an employee exhausts all paid leave as a result of an illness or injury, and subject to the approval of the employee’s Department Direc tor and the Personnel Director, such employee may be advanced sick leave from his or her future accruals up to eighty (80) hours.
Once the employee r eturns to duty, sick leave accrual hours will be applied to the negative sick leave account until it is zero. Should the employee terminate City employment with a negative sick leave balance, appropriate adjustments will be made to final paid leave cash p ay-outs or other City monies owed the employee. If insufficient funds are due to the employee by the City, the employee shall directly reimburse the City for advanced sick leave in excess of the funds, if any, previously withheld. Such direct reimburseme nt will be waived for employees who are terminally ill or totally disabled (100%).
4.6 Any employee who after ten (10) years but less than fifteen (15) years of continuous service to the City terminates employment shall be paid at the employee’s regular pay rate for thirty-three and one-third percent (33 a%) of the employee’s accumulated sick leave hours. For employees with fifteen (15) years but less than twenty (20) years of continuous service, the percentage set forth above shall be increased to forty -five percent (45%). For employees with twenty (20) years or more continuous service, the percentage set forth above shall be increased to sixty percent (60%).
Upon retirement, any sick leave pay out the employee is eligible to receive will be transferred into the VantageCare Retirement Health Savings Plan on a pre -tax basis. The sick leave pay out amount will be calculated using the percentage levels described in the paragraph above. However, if the sick leave payout is less than $5,000, then the empl oyee is not entitled to participate in the VantageCare Retirement Health Savings Plan and shall receive a cash pay out as described in the paragraph above. Any sick leave amount remaining will be used as service credit toward the employee’s retirement ben efit through CalPERS, pursuant to the contract between the City of Redding and CalPERS.
ARTICLE 5: VACATIONS
5.1 Regular and Part -Time Regular employees shall accrue vacations , based on the length of their continuous service measured fr om their date of employment, with pay up to a maximum of 500 hours, for each regular hour worked, or on paid leave, as follows:
ACCRUAL
RATE PER
HOUR
FROM
THROUGH
PAY
PERIOD
APPROXIMATE
ACCRUAL RATE
YEARS OF
SERVICE
A .039 Date of Employment 104th 2 weeks 1-4
B .058 105th 234th 3 weeks After 4
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Attachment: Unrep Employment and Benefit Policies 122023 (9.15(c)--CalPERS Cost Share Amendment - Unrep Non-Safety/Elected)
8 C .068 235th 364th 3 ½ weeks After 9
D .077 365th 494th 4 weeks After 14
E .087 495th 624th 4 ½ weeks After 19
F .096 625th -- 5 weeks After 24
5.2 A full pay period as used herein is defined as one in which the employee works or is paid for time off for at least half of the regularly scheduled work hours.
5.3 The City Manager may authorize the accrual of vacation for a new Regular employee at a rate that exceeds the rate prescribed for the employee’s actual years of service.
5.4 In the event of departmental cancellation of a previously scheduled vacation or of a paid leave o f absence due to industrial injury where such employee would exceed the maximum vacation accrual, the accumulation of vaca tion hours may exceed the established vacation maximum. In the event of an absence due to an illness or injury that is not job related, the Personnel Director may approve the accumulation of vacation hours in excess of the established vacation maximum. T he City Manager may also approve the accumulation of vacation hours in excess of the stated maximum for other extenuating circumstances. Whenever such excess accruals occur, the employee shall have one year from the date the vacation was canceled or from the date the employee returns to work from illness or injury to utilize the excess accrual.
5.5 It is City policy that employees take their normal vacation each year at such time or times as may be approved by their Department.
5.6 Vacation cannot be accrued while an employee is in a non-pay status.
5.7 Vacations will be scheduled throughout the calendar year. Employees with greater seniority will be given prefer ence over those with less seniority in the selection of a vacation period, provided, howe ver, that if the senior employee splits his/her vacation by requesting less than a full year’s allowance to be scheduled on consecutive workdays, the employee’s preferential rights shall only apply on one period in that calendar year prior to all other emp loyees being given consideration in the selection of their first choice vacation period.
5.8 The City shall not require an employee to take vacation in lieu of sick leave or leave of absence on account of illness.
5.9 If an employee is off duty on vacati on on a fixed holiday, the paid holiday will be used. If an employee is off on vacation on a floating holiday, vacation balances will be used and the paid holiday will be deferred.
5.10 Employees whose employment with the City is terminated for any reaso n shall, at the time of separation, receive pay for any unused vacation hours previously earned.
5.11 The City will, at the employee’s option, compensate employees for accumulated Packet Pg. 476
Attachment: Unrep Employment and Benefit Policies 122023 (9.15(c)--CalPERS Cost Share Amendment - Unrep Non-Safety/Elected)
9 vacation during any fiscal year as follows:
MINIMUM
ACCRUAL
MAXIMUM
HOURS PAYABLE
120 40
240 80
360 120
5.12 Employees may contribute their earned vacation hours to an employee approved for the vacation donation program. Vacation is donated and granted on the basis of the dollar value of the donor’s base pay rate.
ARTICLE 6: HOLIDAYS
6.1 Regular employees, except as otherwise provided herein, shall be entitled to have the following holiday time off with pay:
DESCRIPTION OF HOLIDAY Fixed Floating
1 January 1st X
2 The third Monday in January, known as Martin Luther King, Jr. Day X 3 Lincoln Day X
4 The third Monday in February, known as President’s Day X 5 The last Monday in May, known as Memorial Day X
6 July 4th X
7 First Monday in September, known as Labor Day X
8 Employee’s Birthday X
9 June 19th, known as Juneteenth X
10 November 11th, known as Veteran’s Day X
11 Thanksgiving X
12 Friday after Thanksgiving X
13 The last half of the normal work shift before Christmas X 14 December 25th X
6.2 If any of the foregoing holidays falls on a Sunday, the Monday following shall be observed as the holiday, except by those employees who are regularly scheduled to work on Sunday other than on an overtime basis. Employees who are regularly scheduled to work on Sundays shall observe such holidays on Sunday. If any of the foregoing holidays falls on a Saturday, the preceding Friday shall be observed as the holiday, except by those employees who are regularly scheduled to work on Saturday other than on an overtime ba sis. Employees who are regularly scheduled to work on Saturdays shall observe such holidays on Saturday. If any of the foregoing holidays falls on any day from Monday through Friday, inclusive, and that day is a regularly scheduled non -workday for an emp loyee, such employee shall be entitled to receive another workday off with pay, to be scheduled in the same manner as vacation days are normally scheduled. Employees who work alternative work schedules commonly known as 9/80’s will be Packet Pg. 477
Attachment: Unrep Employment and Benefit Policies 122023 (9.15(c)--CalPERS Cost Share Amendment - Unrep Non-Safety/Elected)
10 entitled to paid hol iday for eight (8) hours , as applicable . If a holiday falls on a usual nine -hour working day, one hour of vacation or compensatory time will be charged to make up the short fall of the eight -hour holiday v ersus the nine hours of missed work. If the employ ee has no vacation time, one extra hour at straight time must be worked during that pay period.
6.3 An employee may observe the employee’s birthday holiday on the employee’s birthday or anytime during the pay period in which the birthday occurs, or the holiday may be deferred and scheduled as vacations are normally scheduled. Floating holidays shall be scheduled by employees and the employee’s supervisor in the same manner as vacations are normally scheduled. When an employee is required to work on a floating holiday the employee shall receive pay at the straight time rate.
6.4 Notwithstanding the foregoing, employees regularly assigned to work twelve (12) hour shifts at the Redding Power Plant shall not be entitled to observe the following holidays ; Lincoln Day, Veterans Day nor the employee’s birthday.
6.5 Employees assigned to work ten (10) hour shifts for the Electric Department shall revert back to a normal eight-hour workday during the weeks in which holidays occur.
6.6 Employees may be scheduled to work on fixed holidays, in which event an employee will, in addition to holiday pay, be compensated at the overtime rate of pay for all time worked on such days. An employee may, however, elect to observe that holiday at another time, to be scheduled in the same manner as vacation days are normally scheduled. In which event, the employee will only be compensated for time worked on that day at the overtime rate of pay and shall not receive holiday pay.
An employee must be in a paid status on both workdays immediately adjacent to the holiday in order to receive pay for the holiday.
ARTICLE 7: ADMINISTRATIVE LEAVE
7.1 Exempt employees may be eligible for paid time off per calendar year as indicated below:
ADMINISTRATIVE
LEAVE MAY BE
GRANTED TO:
WITH
DEPARTMENT DIRECTOR
APPROVAL
WITH
CITY MANAGER
APPROVAL
Exempt employees: 40 Hours 80 Hours1
7.2 Administrative leave is granted on the payroll period closest to January 1 and must be used by the end of the calen dar year or it is forfeited without compensation. No administrative leave shall be carried over to the next calendar year, nor shall unused administrative leave be converted to compensation.
1 See Article 7.6 for circumstances which would allow the City Manager to approve administrative leave in excess of 80 hours per calendar year.
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Attachment: Unrep Employment and Benefit Policies 122023 (9.15(c)--CalPERS Cost Share Amendment - Unrep Non-Safety/Elected)
11 7.3 Employees are to schedule administrative leave in the same manner as vacation with the approval of their Supervisor.
7.4 Employees appointed to an exempt position after the first of the year may be granted leave on a prorated basis. Administrative Leave balances may be adjusted when employees separate employment prior to the end of the calendar year.
7.5 Administrative leave may not be taken for the purpose of outside employment or for self employment.
7.6 The City Manager may grant up to one hundred twenty (120) hours per year to an exempt employee base d on demonstrable and extraordinary workload changes due to the unique nature of the employee’s assignments.
ARTICLE 8: BEREAVEMENT LEAVE
8.1 Regular employees who are absent from work due to the death of a member of t he employee’s immediate family shall receive compensation at the regular rate of pay for the time necessary to be absent from work, but not to exceed forty (40) working hours per incident.
8.2 “Immediate family” as used herein includes only employee’s spouse or registered domestic partner; children (including miscarriages and stillbirths) , grandchildren, brothers, sisters, parents, or grandparents of either employee or spouse; or other persons who are living in the employee’s immediate household. The r elationships included herein shall apply whether by blood or marriage. Employees are allowed to take up to five (5) total work days due to the death of the employee’s “immediate family” in accordance with Government Code section 12945.7.
Employees who ha ve exhausted their allowance of paid leave as provided in this section may request to utilize sick leave, vacation or compensatory time off or unpaid leave if the employee wants to take additional time off up to the five (5) total work days of leave provid ed. Such funeral leave for immediate family as provided in this section need not be taken in consecutive days, but must be used up within three (3) months of the date of the death of the immediate family member.
8.3 Regular employees who are absent from work to attend the funeral of a person other than an immediate family member shall receive compensation at the regular rate of pay for the time necessary to be absent from work, but not to exceed one (1) regularly scheduled work day per incident. A maximum of twenty-four (24) hours may be utilized for this type of leave in a calendar year.
8.4 An employee must be in a paid status on both scheduled workdays immediately adjacent to bereavement leave in order to receive pay for such leave.
ARTICLE 9: JURY/WITNESS DUTY
9.1 A Regular employee who is summoned for jury duty and thus absent from the work place will be paid for the time lost at the employee’s regular rate of pay.
9.2 Whenever any employee is subpoenaed to testify in court as a result of the employee’s employment and the employee is not an opposing party to the City, the employee shall be paid for all regular time lost. Employees subpoenaed by the Court for matters unrelated to City business must utilize vacation or other appropriate leave balances.
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Attachment: Unrep Employment and Benefit Policies 122023 (9.15(c)--CalPERS Cost Share Amendment - Unrep Non-Safety/Elected)
12 9.3 An employee must be in a paid status on both scheduled workdays immediately adjacent to the jury duty in order to receive pay for such leave.
ARTICLE 10: LEAVES
10.1 A leave of absence may be granted to employees by the City Manager for urgent and substantial reasons, up to a maximum of one year, providing satisfactory arrangements can be made to perform the employee’s duties without undue interference with the normal routine of work. Employees in an initial probationary period, Part-Time or Temporary status, are not eligible for leave of absence unless eligible pursuant to the Family Medical Leave Act or the California Family Medical Leave Act.
(a) A leave will commence on and include the first workday on which the employee is absent and terminates with and includes the workday preceding the day the employee returns to work.
(b) All applications for leave of absence shall be made in writing except when the employee is unable to do so. The conditions under which an employee will be restored to employ ment on the termination of leave of absence shall be clearly stated by the City in conjunction with the granting of a leave of absence. An employee is required to submit medical certifications as to the condit ions necessitating the leave if the leave is a result of exhaustion of sick leave. If the leave should exceed the initial request, the employee is responsible for requesting additional time off and providing current medical certifications and return to wo rk dates. Upon an employee’s return to work after a leave of absence, the employee will be reinstated to the employee’s former position and working conditions, providing that the employee is capable of performing the duties of the employee’s former position, except that if there has been a reduction of forces or the employee’s position has been eliminated during said leave, the employee will be returned to the position the employee would be in, had the employee not been on a leave of absence.
(c) An emplo yee’s status as a Regular employee will not be impaired by a leave of absence and the employee’s seniority will accrue.
(d) If an employee fails to return immediately on the expiration of the employee’s leave of absence or if the employee accepts other employment without prior City approval while on leave, the employee will thereby forfeit the leave of absence and employment with the City may be terminated.
(e) An employee on a leave of absence as provided herein shall not accrue vacation or sick leave be nefits nor maintain group health and welfare insurance coverage. An employee may, if eligible, maintain group insurance coverage at the employee’s expense providing the full monthly premium is received by the City Treasurer on or before the first day of t he month for which the premium is intended.
Notwithstanding the above, however, if the leave of absence is as a result of exhaustion of sick leave benefits, an employee’s group health insurance may be maintained for up to three (3) calendar months on the normal premium -sharing Packet Pg. 480
Attachment: Unrep Employment and Benefit Policies 122023 (9.15(c)--CalPERS Cost Share Amendment - Unrep Non-Safety/Elected)
13 formula, providing the employee pays his/her employee’s share of the premium on a timely basis.
10.2 Family and medical leave for employees shall be administered in accordance with the provisions of the Federal Family and Medical L eave Act (FMLA), 29 USC Section 2601 et seq., and the provisions of the California Family Rights Act (CFRA), Code of Regulations, Title 2, Division 4, Section 7297.0 et seq., as may be amended from time to time.
10.3 Pregnancy Disability Leave shall be administered in accordance with the provisions of California Code of Regulations, Title 2, Division 4, Section 7291.2 et seq.
10.4 Reproductive Loss Leave of Absences: Employees who are absent from work due to a reproductive loss event are eligible for u p to five (5) days of protected leave per event, subject to a maximum of twenty (20) days in a 12-month period. “Reproductive loss event” is defined as “the day or, for multiple day events, the final day, of a failed adoption, failed surrogacy or unsuccess ful assisted reproduction.” The reproductive loss leave is unpaid; however, employees may use available accrued paid leave such as vacation, sick time, deferred time off, compensatory time off, etc. The reproductive loss leave must be taken within three (3 ) months of the reproductive loss event, but the leave days do not need to be consecutive.
10.5 Vacation Donation Program
(a) This program has been established to allow employees to donate accrued vacation hours to eligible employ ees in nee d. The pur pose of this program is to provide a means by which the eligible employee may obtain authorized paid time off. Employees eligible for the program must:
1. Be a Regular or Part -Time Regular employee already having completed an initial probationary period;
2. Have a verifiable long -term illness or injury (non -work related). For this program, long term is defined as no less than four (4) weeks in duration. It is the employee’s responsibility to complete and return a Request for Donation form to the Personnel Department and attach to it a letter from a licensed physician certifying that the employee has a long -term illness or disabling injury of at least a four-week duration;
3. Not be eligible for long-term disability insurance benefits;
4. Have exhausted all accrued leaves, including advanced sick leave benefits, resulting in the employee being in an unpaid status if on approved leave;
5. Have requested and exhausted a sick leave advance.
6. Have the concurrence of the Department Director and Personnel Director.
(b) Once an employee is determined eligible, a posting wil l be distributed and use of the donated hours will start as soon as possible.
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Attachment: Unrep Employment and Benefit Policies 122023 (9.15(c)--CalPERS Cost Share Amendment - Unrep Non-Safety/Elected)
14 (c) When utilizing the donation program, recipients shall receive their normal regular rate of pay, as if being on paid leave status. The benefit shall be payable on regularly scheduled pay days. A minimum of twenty (20) hours per week must be utilized when there are available balances. As with paid leave status, recipients shall cont inue to be eligible to participate in the group health and welfare related benefits provided by the City.
ARTICLE 11: INDUSTRIAL DISABILITY
11.1 A Regular employee, who has completed their initial probationary period, and who becomes disabled as a result of a work -related injury or illness and is deemed eligible for benefits under the Workers’ Compensation and Insurance Chapters of the State Labor Code, shall receive compensation at the rate of eighty-five percent (85%) of the employee’s regular pay. This payment shall be made in lieu of temporary disability payments, which would be paid under the State Labor Code, for the period of disability not to exceed six (6) months. At the conclusion of six (6) months of supplement al benefits at the eighty -five percent (85%) rate, benefits are reduced to seventy percent (70%) of the employee’s regular pay for an additional six (6) month period. At any time the employee’s injury/illness is determined to be permanent and stationary o r the employee is retired on a disability pension through CalPERS, eligibility under this provision ceases.
Employees who are covered under the provisions of California Labor Code, Section 4850 and those employees in their initial probationary period are excluded from this benefit.
In exchange for this benefit, the employee shall pay over to the City compensation received as a result of the disability, whether from Workers’ Compensation, State Disability Insurance (SDI), employee group health and welfar e insurance benefits or unemployment compensation benefits. Privately secured insurance is excluded. The employee shall affirmatively assist the City in obtaining any such benefits to which the employee may be entitled, but has not yet received arising out of the disability. In no event shall such payment from the employee to the City from such sources exceed the amount of the supplemental benefits paid to the employee by the City in accordance with the provisions of the above paragraph.
11.2 An emplo yee who is absent by reason of industrial disability may be returned to work by the City and given temporary light duties within the employee’s ability to perform, pursuant to the City’s Modified Duty Policy.
11.3 If a third party is found to be respons ible for the employee’s industrial injury and the employee recovers a judgment in damages from said third party, then all supplemental benefits received as provided for i n 11.1 not already repaid from the other sources mentioned in 11.1 shall be repaid to the City by the employee.
11.4 Vacation and sick leave shall accrue while an employee is absent from work and receiving the supplemental benefits as set forth in 11.1 or the benefits of Section 4850 of the Labor Code of the State of California. Regular and Part-Time Regular employees who are not in a City - paid status and on leave receiving Workers’ Compensation temporary disability benefits, may, at their option, maintain their group health insurance coverage for up to a maximum of a cumulative total of three (3) years, which includes the period in which the employee is receiving supplemental disability benefits as set forth under 11.1, provided the employee pays his or her normal share of the group health insurance program premium, if any. Holidays whic h occur during the period for Packet Pg. 482
Attachment: Unrep Employment and Benefit Policies 122023 (9.15(c)--CalPERS Cost Share Amendment - Unrep Non-Safety/Elected)
15 which an employee is receiving temporary disability compensation shall not be recognized for compensation purposes.
ARTICLE 12: EXPENSES
12.1 The following provisions allow for a fair and equitable means of reimbursing expenses incurred while conducting City business, i.e., traveling to authorized meetings, seminars, training sessions, luncheons and other events approved by the Department Director.
12.2 Transportation-Related Expenses:
(a) When City business requires that an employee commute to or from work in a City owned or leased vehicle, that employer provided vehicle cannot be used for any personal purposes. The value of this benefit is to be included in the assigned employee’s gross wages at a rate established by the Internal Revenue Service (IRS).
(b) Whenever employees use their personal vehicles for City business at the City’s convenience, reimbursement will be at the rate per mile established by the City Manager, but not higher than the rate established by the Internal Revenue Service.
(c) Whenever employees use their personal vehicle for the employee’s convenience for out of City travel on official City business, the total allowance for transportation shall in no case exceed the cost of coach -class air passage if such service is available. (This would include any additional expenses that would be incurred for lodging, meals and other expenses.)
(d) The City is not responsible for any loss or damage, operating maintenance or repair expenses to personal vehicles used on City business.
(e) Travel time will be allowed on the same basis as if the employee had traveled by air. The employee will charge to the City only the time that would have been required to make the trip using airline transportation. All time in excess of air travel time will be charged to the employee. Exceptions may be authorized by the Director of Finance in cases where it is beneficial to the City for the employee to use their personal vehicle.
12.3 Lodging and Meal Related Expenses:
(a) Employees who have a temporary work assignment at such distance that it is impractical for them to return to their regular residence will receive a per diem for meals, lodging and incidental expenses as determined utilizing the GSA Trav el Rate for the duration of such assignment. The time spent by such employees in traveling to such temporary assignment at its beginning, to and from home on holidays and weekends, and from such temporary assignment at its conclusion will be paid by the City.
(b) Not withstanding (a) above, Lodging expenses may be reimbursed at actual and reasonable costs as approved by the Department Director, or designee. Receipts are required to support expenses.
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Attachment: Unrep Employment and Benefit Policies 122023 (9.15(c)--CalPERS Cost Share Amendment - Unrep Non-Safety/Elected)
16 (c) Travel per diem are included in an individual ’s gross wages as determined by the Internal Revenue Service (IRS).
12.4 The City shall pay the reasonable cost of repair or a prorated replacement of uniforms, glasses, watches or other personal property up to three hundred dollars ($300) damaged in the course of employment. This provision does not apply to items lost or damaged as a result of negligence of the employee.
12.5 An employee who is required to change residence to accommodate employment with the City may be compensated for moving expenses, under special circumstances, subject to approval by the City Manager.
ARTICLE 13: UNIFORM ALLOWANCE
13.1 An annual uniform allowance shall be provided to Public Safety Management personnel required to wear a uniform as part o f their normal job duties, as opposed to occasional ceremonial functions, as follows:
CLASSIFICATION AMOUNT
Fire Chief $1,200
Police Chief $1,300
Deputy Fire Chief $1,200
Police Services Manager $600
13.2. The annual uniform allowance will be paid in equally divided installments on a bi - weekly basis with the City’s regular payroll processing.
13.3. Newly hired employees will receive t he full amount indicated above in Section
13.1. In July following the new employee’s hire date, regardless of time with the respective department, the employee will begin receiving bi-weekly installments with the regular payroll.
ARTICLE 14: EMPLOYEE GROUP HEALTH & WELFARE INSURANCE BENEFITS
14.1 Regular and Part-Time Regular employees and City Council members are eligible to participate in the City’s group health and welfare insurance benefit program , which includes the medical, prescription, dental, vision, life and long term disability insurance plans, effective the first day of employment. The City shall pay the cost of the p rogram for Regular employees and City Council members and dependents as indicated below . If a Part -Time Regular employee elects insurance coverage, premiums shall be shared by the City and the employee on a pro -rated basis at the same ratio to full -time employee benefits as the employee’s work hours bear to full -time employees’ work hours. Benefit highlights include:
(a) Life Insurance: Twice annual compensation up to $250,000. More specific benefit information is provided in the carrier’s booklet.
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Attachment: Unrep Employment and Benefit Policies 122023 (9.15(c)--CalPERS Cost Share Amendment - Unrep Non-Safety/Elected)
17 (b) Health Benefits: City’s contribution toward the monthly group health and welfare insurance composite premium rate shall be ninety percent (90%) and the employee will begin paying ten percent (10%) of the rate through a bi-weekly payroll deduction. The ten percent (10%) co-share of premium will be recalculated every January 1st to coincide with the renewal of the City’s Group Health Insurance Plan. The City has established a Section 125 Plan to redirect the portion of the employee’s salary to pay, on a pre -tax basis, the employee’s contribution toward the medical, prescription, dental and vision insurance composite premium rate.
Beginning Calendar Year 2013, the City will offer two health plans, a “Base Plan” and an optional “Buy Up Plan”. All eligible employees will be enrolled in the “Base Plan” and will have the option on a voluntary basis to enroll in the “Buy Up Plan” initially, and during the open enrollment period for each subsequent calendar year. Changes will be effective at the beginning of the following calendar year. Employees who do not complete an annual open enrollment group health medical plan selection will remain in the medical plan the emplo yee participated in during the previous plan year.
All employees participating in the Group Health and Welfare Insurance Plan will pay twenty percent (20%) co-share of premium. The City’s contribution toward the monthly group health and welfare insurance composite premium rate for the “Base Plan” shall be 80%. Employees electing to enroll in the “Buy Up Plan” will be responsible for premiums beyond the City’s contribution of 80% of the “Base Plan” composite rate.
All active employees will be able to select an optional high deductible plan (medical and prescription only) as an additional lower cost option for group health. The City will contribute a flat rate monthly amount, limited to the amount of the City’s contribution toward the “Base Plan”, for the high deductible plan. Retirees are not eligible for the high deductible plan.
For specifics regarding the City’s Group Health and Welfare Benefit Plan, refer to the Benefit Summary Plan Description.
Employees with spousal coverage will be allowed to “opt out” of the City’s group health and welfare insurance coverage (cease paying their share of the premium) beginning on January 1, 2013. Employees “opting out” of the City’s group health benefits must provide proof of alternative health care coverage on an annual basis during the open enrollment period.
(c) Prescription Benefits: Employee co-payments as shown in the following table:
Retail (34 days’ supply)
Effective 9/1/2011
Co-Payment
Effective 1/1/21
Co-Payment
Generic $10.00 $10.00
Brand $40.00 $50.00
No Generic Available $20.00 $20.00
Mail (90 days’ supply)
Generic $20.00 $20.00
Brand $70.00 $100.00
No Generic Available $40.00 $40.00
Note: Maintenance medications (i.e. a medication taken longer than 60 days) that ar e filled at the retail co-pay amount more than twice will be filled at the mail order co-pay amount.
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18 The premium cost of the Prescription benefit program is outlined under “Health Benefits” above.
(d) Dental Benefits: The premium cost of the Denta l benefit program is outlined under “Health Benefits” above. For specifics regarding the City’s Dental Plan, refer to the Benefit Summary Plan Document.
(e) Long Term Disability : After three (3) months, sixty percent (60%) of employee’s compensation to a maximum of $8,500 per month integrated with all other income benefits payable to age 65. More specific benefit information is provided in the carrier’s booklet.
(f) Vision Care : The premium cost of the Vision benefit program is outlined under “Health Benefits” above. For specifics regarding the City’s Vision Plan, refer to the Benefit Summary Plan Document.
Effective September 1, 2011, health benefits not provided by Blue Shield will no longer be offered.
14.2 (a) Tier I – Group Healt h Benefits at Retirement for Employees and Elected Officials Hired or Elected Prior to August 7, 2011
All active employees and elected officials hired or elected prior to August 7, 2011, who retire from the City with five (5) or more years of City service (and eligible for CalPERS benefits upon separation of service) shall be eligible for the City to pay a 50% proportionate share of costs of the insurance premium should the active employee or elected official transitioning to retirement elect to participat e in the group health plan or the group health , dental and vision plan also made available to active employees. To initially qualify for the benefit, the employee or elected official must go directly from active status to retiree status with CalPERS. To m aintain a qualified status, and to continue to receive the benefit, the retiree must continue the group medical insurance during retirement without a break in coverage . Payments by the City will be discontinued upon termination of group medical insurance c overage by the City retiree or loss of qualified status by the retiree. Following the death of a retiree, the surviving spouse, if any, may continue the insurance and the City will continue the benefit on the same terms and conditions for the life of the surviving spouse. The City will not contribute payments on behalf of any retiree hired prior to August 7, 2011 except as set forth above.
14.2 (b) Tier 2 – Group Health Benefits at Retirement for Employees and Elected Officials Hired or Elected On or After August 7, 2011
All active employees and elected officials hired or elected on or after August 7, 2011, who retire on or before December 19, 2023 and who have five (5) or more years of City service (and are eligible for CalPERS benefits upon separ ation of service) shall be eligible for the City to pay a proportionate share of the cost of the insurance premiums in accordance with the following formula: two percent (2%) for every year of active service with the City of Redding up to a maximum of fift y percent (50%) should the active employee or elected official transitioning to retirement elect to participate in the group health plan or the group health , dental and vision plan also made available to active employees.
All active employees hired on or after August 7, 2011, who retire after December 19, 2023 and who have five or more years of City service (and are eligible for CalPERS benefits upon Packet Pg. 486
Attachment: Unrep Employment and Benefit Policies 122023 (9.15(c)--CalPERS Cost Share Amendment - Unrep Non-Safety/Elected)
19 separation of service) shall be eligible for the City to pay a proportionate share of the cost of the insurance premiums in accordance with the following formula: five percent (5%) for every year of active service with the City of Redding up to a maximum of fifty percent (50%) should the active employee transitioning to retirement elect to participate in the group health plan or the group health, dental and vision plan also made available to active employees.
All active elected officials elected on or after August 7, 2011, who end City service after December 19, 2023, and who have been elected to two or more terms of office shall be eligible for the City to pay fifty percent (50%) of the share of cost of the insurance premiums should the active elected official elect to participate in the group health plan or the group health, dental and vision plan also made available to active employees.
To initially qualify for the benefit, the employee or elected official must go directly from active status to retiree status with CalPERS. To maintain a qualified status, and to continue to receive the benefit, the retiree must continue the group medical insurance during retirement without a break in coverage and the retire e and their covered spouses who reach Medicare A/B eligibility age must enroll in Medicare. Payments by the City will be discontinued upon termination o f group medical insurance coverage by the City retiree or loss of qualified status by the retiree. Following the death a retiree, the surviving spouse, if any, may continue the insurance and the City will continue the benefit on the same terms and conditi ons for the life of the survivi ng spouse. The City will not contribute payments on behalf of any retiree hired after August 7, 2011 except as set forth above.
14.2 (c) Retiring employees who were hired or who worked under a different Memorandum of Understanding (MOU) or City Resolution than the one in effect at the time of retirement shall be vested with the greatest retiree premium co -share formula in effect and for which that employee qualified for during his or her term of employment.
14.2 (d) Beginning Calendar Year 2013, t he City will offer two health plans, a “Base Plan” and an optional “Buy Up Plan”. All retired employees participating in the group health plan will be enrolled in the “Base Plan” and will have the option on a voluntary basis t o enroll in the “Buy Up Plan” initially, and during the open enrollment period for each subsequent calendar year. Changes will be effective at the beginning of the following calendar year. The City shall pay a proportionate share of the cost of the “Base Plan” insurance premiums as outlined above in sections 14.2 (a) and
14.2 (b). Participating retired employees electing to enroll in the “Buy Up Plan” will be responsible for premiums beyond the City’s contribution of the “Base Plan” composite rate. The C ity’s proportionate share of payments referenced above in 14.2 (a) and 14.2 (b) shall apply only to the premium for the “Base Plan”.
14.3 Regular employees are eligible to participate in the City’s Deferred Plan through voluntary payroll deductions from the employee’s pay.
14.4. The City offers the VantageCare Retiree Health Savings Plan to Regular employees.
ARTICLE 15: RETIREMENT PROGRAM
15.1 All Regular, Part -Time Regular , qualified Part -Time employees, and elected officials are covered by the California Public Employees’ Retirement System (CalPERS) program.
Elected officials may choose to opt out of participating in CalPERS at the time of assuming office.
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20 Tier 1 – Non-Safety Employees and Elected Officials
15.2 (a) Regular employees hired prior to January 1, 2013, and elected officials elected prior to that date , and those considered to be “Classic CalPERS Members” and will be covered under the 2.0% at age 55 retirement benefit formula with the 12 highest pai d consecutive months final compensation provision. Employees and elected officials will be covered by the Indexed level of 1959 Survivors’ Benefit Program (Government Code Section 21382.4), Survivor Continuance allowance; credit for unused sick leave; and military service credit buy back option .
The employee contribution of seven percent (7%) of pensionable earnings will be paid by the employee through a bi-weekly payroll deduction on a pre-tax basis or monthly for elected officials.
Regular employees vested in Tier 1 who leave City employment and subsequently are rehired will be re-employed with Tier 1 status for CalPERS benefits.
All CalPERS eligible Tier 1 employees agree to cost sharing of the CalPERS contribution rate in accordance with Government Code Section 20516 , effective December 27, 2020. The additional contribution of pensionable earnings will be paid by the employee through a bi -weekly payroll deduction on a pre-tax basis.
Employees have agreed to cost sharing of the contribution rate in accordance with Government Code Section 20516 as follows:
One percent (1.0%), effective December 27, 2020 [total employee contribution of 8%]; An additional 1.125 percent (1.125%) for a total of nine point one two five percent (9.125%), effective August 21, 2022 [total employee contribution of 9.125%] An additional .876 percent (.876%) for a total of ten point one percent (10.01%), effective the pay period beginning January 5, 2025.
The City will also provide non -safety employees hired prior to August 7, 2011, and elected officials elected prior to that date with the Public Agency Retirement System (PARS) 0.7% at age 55 retirement benefit formula for each year of regular City Service, any prior CalPERS service and CalPERS service credit purchased and c redited to the employee’s City of Redding CalPERS account while an employee or elected official of the City as a supplement to the CalPERS benefit, so long as the employee or elected official is vested with five (5) years of City service.
Effective October 7, 2017, all regular employees receiving the Public Agency Retirement System (PARS) benefit will make begin making an employee contribution of 2% of pensionable earnings that will be paid by the employee through a bi-weekly payroll deduction on a pre-tax basis.
Effective December 2 6, 202 1, all regular employees receiving the Public Agency Retirement System (PARS) benefit will make an additional employee contribution of .7% of pensionable earnings (to equate to a total contribution of 50% of normal cost ) that will be paid by the employee through a bi -weekly payroll deduction on a pre -tax basis. This amount is subject to change based upon the biennial actuarial valuation for the PARS retirement benefit to equal 50% of normal cost.
Tier 2 – Non-Safety Employees and Elected Officials
15.2 (b) Pursuant to the California Public Employees’ Pension Reform Act of 2013 (PEPRA), employees hired on or after January 1, 2013, and elected officials elected on or after that Packet Pg. 488
Attachment: Unrep Employment and Benefit Policies 122023 (9.15(c)--CalPERS Cost Share Amendment - Unrep Non-Safety/Elected)
21 date will be covered by the 2.0% at age 6 2 retirement formula with the 36 highest consecutive months final compensation provision as a “New CalPERS Member” if the employee or elected official 1) has not been a member of a California Public Retirement System, or 2) had prior CalPERS/reciprocity se rvice with a break in service of six months or longer. Employees and elected officials will be covered by the Indexed level of 1959 Survivors’ Benefit Program (Government Code Section 21382.4) Survivor Continuance allowance; credit for unused sick leave; and military service credit buy back option . Also pursuant to PEPRA, New CalPERS Members will be responsible for paying one -half of the total normal cost rate for the retirement benefit on a bi-weekly pre-tax basis for employees or monthly for elected officials.
Employees hired on or after August 7, 2011, and elected officials elected on or after that date will not be eligible for the Public Agency Retirement System (PARS) 0.7% at age 55 supplemental retirement benefit formula.
Tier 1 – “Classic” Public Safety Police Management Employees
15.2 ( c) Public Safety Police Management employees hired prior to September 8, 2012 , will be covered under the 3.0% at age 5 0 retirement benefit formula with the 12 highest paid consecutive months final compensation p rovision. Employees will be covered by the Fourth Level of 1959 Survivors’ Benefit Program (Government Code Section 21382.4), Survivor Continuance allowance; credit for unused sick leave; fifty percent (50%) ordinary disability benefit and military service credit buy back option . The employee contribution of nine percent (9%) of pensionable earnings will be paid by the employee through a bi-weekly payroll deduction on a pre-tax basis.
Employees have agreed to cost sharing of the contribution rate in ac cordance with Government Code Section 20516 as follows:
Three percent (3.0%), effective December 29, 2019 [total employee contribution of 12%]; An additional 1.5 percent (1.5%) for a total of four and a half percent (4.5%), effective June 13, 2021 [total employee contribution of 13.5%];
An additional 2 percent (2%) for a total of six and a half percent (6.5%), effective September 5, 2021 [total employee contribution of 15.5%]; An additional 2 percent (2%) for a total of eight and a half percent (8.5%), ef fective September 4, 2022 [total employee contribution of 17.5%]; An additional 1.73 percent (1.73%) for a total of ten-point twenty three percent (10.23%), effective the pay period beginning January 5, 2025 [total employee contribution of
19.23%].
Regular employees vested in Tier 1 who leave City employment and maintain CalPERS membership, and subsequently are rehired, will be re -employed with Tier 1 status for CalPERS benefits.
Tier 2 – “Classic” Public Safety Police Management Employees
15.2 (d) Publ ic Safety Police Management employees hired between September 8, 2012, and December 31, 2012, and those hired on or after January 1, 2013 who are considered to be “Classic CalPERS Members” will be covered under three percent (3%) at age 55 retirement benefit formula using an average of the highest paid consecutive 36 months of employment when determining final compensation. Employees will be covered by the Fourth Level of 1959 Packet Pg. 489
Attachment: Unrep Employment and Benefit Policies 122023 (9.15(c)--CalPERS Cost Share Amendment - Unrep Non-Safety/Elected)
22 Survivors’ Benefit Program (Government Code Section 21382.4), Survivor Continuanc e allowance; credit for unused sick leave; fifty percent (50%) ordinary disability benefit and military service credit buy back option . The employee contribution of nine percent (9%) of pensionable earnings will be paid by the employee through a bi-weekly payroll deduction on a pre-tax basis.
Employees have agreed to cost sharing of the contribution rate in accordance with Government Code Section 20516 as follows:
Three percent (3.0%), effective December 29, 2019 [total employee contribution of 12%]; An additional 1.5 percent (1.5%) for a total of four and a half percent (4.5%), effective June 13, 2021 [total employee contribution of 13.5%];
An additional 2 percent (2%) for a total of six and a half percent (6.5%), effective September 5, 2021 [total employee contribution of 15.5%]; An additional 2 percent (2%) for a total of eight and a half percent (8.5%), effective September 4, 2022 [total employee contribution of 17.5%]; An additional 1.62 percent (1.62%) for a total of ten point twelve percent (10.1 2%) effective the pay period beginning January 5, 2025 [total employee contribution of 19.12%]
Regular employees vested in Tier 1 who leave City employment and maintain CalPERS membership, and subsequently are rehired, will be re -employed with Tier 1 stat us for CalPERS benefits.
Tier 3 – “PEPRA” Public Safety Police Management Employees
15.2 (e) Pursuant to the California Public Employees’ Pension Reform Act of 2013 (PEPRA), employees hired on or after January 1, 2013, will be covered by the 2.7% at age 57 retirement formula with the 36 highest consecutive months final compensation provision as a “New CalPERS Member” if the employee 1) has not been a member of a California Public Retirement System, or 2) had prior CalPERS/reciprocity service with a break in service of six months or longer. Employees will be covered by the Fourth Level of 1959 Survivors’ Benefit Program (Government Code Section 21382.4) Survivor Continuance allowance; credit for unused sick leave; and military service credit buy back option. Also pursuant to PEPRA, New CalPERS Members will be responsible for paying one-half of the total normal cost rate for the retirement benefit on a bi-weekly pre-tax basis.
Tier 1 – “Classic” Public Safety Fire Management Employees
15.2 (c) Public Safety Fire Management employees hired prior to September 8, 2012, will be covered under the 3.0% at age 50 retirement benefit formula with the 12 highest paid consecutive months final compensation provision. Employees will be covered by the Fourth Level of 1959 Survivors’ Benefit Program (Government Code Section 21382.4), Survivor Continuance allowance; credit for unused sick leave; fifty percent (50%) ordinary disability benefit and military service credit buy back option . The employee contribution of nine percent (9%) of pensionable earnings will be paid by the employee through a bi-weekly payroll deduction on a pre-tax basis.
Employees have agreed to cost sharing of the contribution rate in accordance with Government Code Section 20516 as follows:
Packet Pg. 490
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23 Three percent (3.0%), effective December 29, 2019 [total employee contribution of 12%]; An additional 1.5 percent (1.5%) for a total of four and a half percent (4.5%), effective June 13, 2021 [total employee contribution of 13.5%];
An additional 2 percent (2%) for a total of six and a half percent (6.5%), effective September 5, 2021 [total employee contribution of 15.5%]; An additional 2 percent (2%) for a total of eight and a half percent (8.5%), effective September 4, 2022 [total employee contribution of 17.5%];
Regular employees vested in Tier 1 who leave City employment and maintain CalPERS membership, and subsequently are rehired, will be re -employed with Tier 1 status for CalPERS benefits.
Tier 2 – “Classic” Public Safety Fire Management Employees
15.2 (d) Public Safety Fire Management employees hired between September 8, 2012, and December 31, 2012, and those hired on or after January 1, 2013 who are considered to be “Classic CalPERS Members” will be covered under three percent (3%) at age 55 reti rement benefit formula using an average of the highest paid consecutive 36 months of employment when determining final compensation. Employees will be covered by the Fourth Level of 1959 Survivors’ Benefit Program (Government Code Section 21382.4), Survivor Continuance allowance; credit for unused sick leave; fifty percent (50%) ordinary disability benefit and military service credit buy back option .
The employee contribution of nine percent (9%) of pensionable earnings will be paid by the employee through a bi-weekly payroll deduction on a pre-tax basis.
Employees have agreed to cost sharing of the contribution rate in accordance with Government Code Section 20516 as follows:
Three percent (3.0%), effective December 29, 2019 [total employee contribution of 12%]; An additional 1.5 percent (1.5%) for a total of four and a half percent (4.5%), effective June 13, 2021 [total employee contribution of 13.5%];
An additional 2 percent (2%) for a total of six and a half percent (6.5%), effective September 5, 2021 [total employee contribution of 15.5%]; An additional 2 percent (2%) for a total of eight and a half percent (8.5%), effective September 4, 2022 [total employee contribution of 17.5%];
Regular employees vested in Tier 1 who leave City employment and ma intain CalPERS membership, and subsequently are rehired, will be re -employed with Tier 1 status for CalPERS benefits.
Tier 3 – “PEPRA” Public Safety Fire Management Employees
15.2 (e) Pursuant to the California Public Employees’ Pension Reform Act of 2013 (PEPRA), employees hired on or after January 1, 2013, will be covered by the 2.7% at age 57 retirement formula with the 36 highest consecutive months final compensation provision as a “New CalPERS Member” if the employee 1) has not been a member of a California Public Retirement System, or 2) had prior CalPERS/reciprocity service with a break in service of six months or longer. Employees will be covered by the Fourth Level of 1959 Survivors’ Benefit Program (Government Code Section 21382.4) Survivor Continuance allowance; credit for unused sick leave; and military service credit buy back option. Also pursuant to PEPRA, New CalPERS Packet Pg. 491
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24 Members will be responsible for paying one-half of the total normal cost rate for the retirement benefit on a bi-weekly pre-tax basis.
ARTICLE 16: CONTINUING EDUCATION
16.1 Regular, non-probationary, employees who complete City approved courses taken for credit with a passing grade may, upon application, be reimbursed for the tuition, cost of required textbooks and required materials, including but not limited to computer software, calculators, videos, but not to include incidentals such as paper, pens and pencils.
16.2 Employees must obtain prior approval from their Department Director.
Reimbursement under this program shall be limited to four hundred dollars ($400.00) per course (semester/quarter).
ARTICLE 17: GRIEVANCE PROCEDURE - DISCIPLINE
17.1 Any grievance which may arise between a Regular or Part -Time employee and the City with respect to discharge, demotion , suspension , or loss of pay of an individual employee, shall be determined by the provisions of th e following Discipline Grievance p rocedure.
Probationary employees shall not be entitled to invoke the Grievance Procedure with regard to matters of discharge or demotion. This shall not, however, prevent Probationary employee from exercising any other rights under this procedure. Every employee designated by the City to hear grievances shall have the authority to settle them.
17.2 Step 1: The initial step in the resolution of a grievance shall be the presentation of the grievance, in writing, to the Personnel Director, who shall conduct an investigation and attempt to resolve the grievance. If no reso lution of the grievance is achieved, the Personnel Director shall provide the employee with the City’s answer to the grievance in writing. This step will be taken during the working hours of the employee.
17.3 Step 2: If a grievance is not resolved in the initial step, the second step shall be the presentation of the griev ance, in writing, to the City Manager or designee, who will answer, in writing, within ten (10) calendar days. This step shall be taken within ten (10) calendar days of the date of the answer to Step One.
17.4 Step 3: If a grievance is not resolved in the second step, the third step shall be the referral of the matter to mediation by either party within twenty (20) calendar days of the answer to Step Two . Whenever a grievance is re ferred to mediation, either the employee or the City may request that the California State Mediation and Conciliation Service refer a state mediator. The mediator shall assist the parties in the resolution of the grievance in the same manner as that which is normally used in the mediation of interest disputes. Referral to Step Four shall not occur until the mediator has released the parties from the mediation process.
17.5 Step 4: If a grievance is not resolved in the third step of this procedure, the fourth step shall be referral by either the City or the employee to arbitration. The fourth step shall be taken within twenty (20) calendar days of the date of the answer to Step Three.
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25 a) An Arbitrator shall be appointed on each occasion that a griev ance is submitted to arbitration. The arbitrator shall be chosen by mutual agreement of the City and employee. In the event that City and the employee or their representative are unable to agree on the selection of an Arbitrator, they shall request the S tate of California Mediation and Conciliation Service to nominate five (5) persons to be the Arbitrator. The City and the employee or their representative each will alternately challenge two (2) of such nominees, the party having the first challenge to be determined by lot. The remaining nominee shall be accepted as the Arbitrator and their compensation and expenses shall be borne equally by the City and the employee. Notwithstanding the foregoing, the City and the employee may, by mutual consent, agree o n a single arbitrator to hear grievances, on the same cost sharing basis. The City and the employee shall pay the compensation and expenses of their respective witnesses. At the employee’s or their representative’s request, the City shall release employees from duty to participate in arbitration proceedings.
(b) The Arbitrator shall hold such hearings and shall consider such evidence as to the Arbitrator appears necessary and proper. The decision of the Arbitrator shall be final and binding on City and the employee, provided that such decision does not in any way add to, disregard or modify any of the provisions of City policies, resolutions or ordinances.
17.6 Failure by the employee to meet any of the aforementioned time limits as set forth in Steps 1, 2, 3, 4, 5, 6, and 7 will result in forfeiture. If the City fails to answer a grievance on a timely basis, the grievance may be advanced to the next step. Except, however, that the aforementioned time limits may be extended by mutual agreement. Grievances settled by forfeiture shall not bind either party to an interpretation of City policies, practices, resolutions or ordinances, nor shall such settlements be cited by either party as evidence in the settlement of subsequent grievances.
ARTICLE 18: DEFINITIONS
“ACTUAL SERVICE” means paid service on the City payroll in a position in City service.
“ALLOCATION” describes an individual position for which funds have been budgeted to cover salary and related costs.
“ALTERNATIVE WORK SCHEDULES” describes schedules which permit work days of longer than eight hours without the obligation to pay overtime. Employees typically work fewer days each week, with longer hours each day. Common alternative workweek schedules are the “4/10” (four 10-hour days each week), “3/12” (three 12 -hour days) and the “9/80” (nine hours each day, five days one week, four days the next week.).
“CALENDAR YEAR” means a year starting on January 1 and terminating at the close of the following December 31.
“CITY” means the City of Redding in the State of California.
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26 “CLASS” or “CLASSIFICATION” defines a grouping of positions on the basis of the nature of the tasks, duties and responsibilities performed so as positions are sufficiently similar that the same descriptive title, the same requirements as to education, experience, knowledge and ability may be demanded of incumbents, and so that the same schedule of compensation may be made to apply with equity.
“COMPENSATION” means the salary, wage, allowances and all ot her forms of valuable consideration earned by, or paid to, any employee by reason of service in any position, but does not include any allowances authorized and incurred as incidents to employment.
“CONTINUOUS SERVICE” means service uninterrupted from dat e of appointment except for authorized absence.
“DAY” means calendar day unless specified as a working day.
“DEPARTMENT” includes office, and “office” includes department.
“DEPARTMENT DIRECTOR” means the head of an established office or department havin g supervision of such department and office.
“EMPLOYEE” means a person legally occupying a position in City service.
“EXEMPT EMPLOYEE” means an employee in a position not covered by the provisions of the Fair Labor Standards Act (FLSA), includes most pro fessional, supervisory, managerial and executive positions.
“FISCAL YEAR” means a City budget year starting on July 1 and terminating at the close of the following June 30.
“FIXED HOLIDAY” means a non-floating holiday.
“FLEXIBLE SCHEDULE” means a workwe ek schedule of eight hours per day where some employees begin a shift early in the day and others begin their work later in the day.
“FLOATING HOLIDAY” means a holiday in which the employee may elect, with City approval, to take the paid holiday off on that date or defer it to another date.
“MONTH” means a period from a particular calendar date in a month to and including the immediately preceding date of the following month.
“NON-EXEMPT EMPLOYEE” means an employee in a position covered under the provisions of the Fair Labor Standards Act.
“POSITION” means a collection of duties and responsibilities which require the full -time or part- time services and employment of one person or more persons in a job share situation.
“REGULAR BASE RATE OF PAY” means the rate established by Schedules of Classifications and Wage Rates/Salary Ranges or the Executive Management Pay-for-Performance Salary Plan that are approved by City Council Resolution.
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27 “SENIORITY” means total length of continuous service with the City. Continuity of service will not be broken and seniority will accrue when an employee is: called to active duty in the Armed Forces of the United States; on active duty with the National Guard; absent due to industrial injury; on leave of absence; or on excused leave.
“TITLE” means the designation given to , or name applied to, a classification to the legally appointed incumbent of each position allocated to the class.
“YEAR” means a period from a particular calendar month and date of a year to and includ ing the immediately preceding date of the same month in the following year.
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Attachment: Unrep Employment and Benefit Policies 122023 (9.15(c)--CalPERS Cost Share Amendment - Unrep Non-Safety/Elected)