Agenda Packet — Redding City Council, April 1, 2025 (part 2 of 2)

March 4, 2025

City of Redding, CA Clear Creek WWTP

Quote # 2024-FFB-0509
Project Name: City of Redding
Job Name: CP3400 845

Xylem Water Solutions USA, Inc. is pleased to provide a quote for the following Flygt equipment.

Pump

Qty Part Number Description Unit Price Extended Price
1 003400ZZZZ0 Flygt CP 3400, 63-830, 555 mm
Intended for semi permanent wet installation,
guiding claw included other installation
components to be ordered individually
Cast iron impeller
Drive Unit: 845
8 pole, 335 hp, 460 V, Std motor
Approval: FM Ex
Cooling jacket for direct media cooling
Insulated support bearing
Cables
Material
Shaft: AISI 431 Stainless steel
Supervision
FLS, leakage detector, in junction box
FLS, leakage detector, in stator housing
PT-100 in one stator winding
PT-100 in one stator winding
PT-100 in lower bearing
Pump memory
$ 208,131.00 $ 208,131.00

Pump Price $ 208,131.00

Power Cable

Qty Part Number Description Unit Price Extended Price
2 83 57 26 GRIP,CABLE SS 37-49MM $ 146.00 $ 292.00
70 94 08 94 CABLE,SUBCAB S12X1.5 30MM $ 58.00 $ 4,060.00 140 94 19 98 CABLE,SUBCAB
S3X95+3X50/3+ 2S(2X0.5)

45.5MM
$ 144.00 $ 20,160.00

Power Cable Price $ 24,512.00

Field Specialist

Qty Part Number Description Unit Price Extended Price
1 14-69 00 10B START UP,FLYGT,INCLUDED
2-TP MODELS: 3000,7000,8000
$ 3,300.00 $ 3,300.00

Field Specialist Price $ 0.00
Xylem Water Solutions USA, Inc.

Flygt Products
790-A Chadbourne Rd
Fairfield, CA 94534
Tel (707) 422-9894
Fax (707) 422-9808

Packet Pg. 246
Attachment: ^Quote #2024-FFB-0509 (4.11(g)--Replace Influent Pump at Clear Creek Wastewater Plant)

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Qty Part Number Description Unit Price Extended Price

Total Price $ 232,643.00
Tax 7.25% $17,107.84
Freight Charge $ 10,469.00

Total Price $ 263,667.84

NOTES: 10,400 GPM @ 84 ft TDH

Terms & Conditions
This order is subject to the Standard Terms and Conditions of Sale – Xylem Americas effective on the date the order is accepted which terms are available at http://www.xyleminc.com/en-us/Pages/terms- conditions-of-sale.aspx and incorporated herein by reference and made a part of the agreement between the parties.

Purchase Orders: Please make purchase orders out to: Xylem Water Solutions USA, Inc.

Freight Terms: 3 DAP - Delivered At Place 08 - Jobsite (per IncoTerms 2020) See Freight Payment (Delivery Terms) below.

Taxes: State, local and other applicable taxes are not included in this quotation.

Back Charges: Buyer shall not make purchases nor shall Buyer incur any labor that would result in a back charge to Seller without prior written consent of an authorized employee of Seller.

Tariff Changes: The prices quoted herein are based on the current tariff rates, duties, government charges, and trade regulations as of the date of this quote. If any new tariffs, duties, taxes, or similar charges are imposed, or any existing tariffs, duties, or charges are increased or modified by any government or regulatory authority (collectively, "Tariff Changes"), and such Tariff Changes result in an increase in the cost of goods, Xylem reserves the right to adjust the pricing of the affected goods to reflect the increased costs.

Shortages: Xylem will not be responsible for apparent shipment shortages or damages incurred in shipment that are not reported within two weeks from delivery to the jobsite. Damages should be noted on the receiving slip and the truck driver advised of the damages. Please contact our office as soon as possible to report damages or shortages so that replacement items can be shipped and the appropriate claims made.

Terms of Delivery: PP/Add Order Position
Terms of Payment: 100% N30 after invoice date.

Xylem’s payment shall not be dependent upon Purchaser being paid by any third party unless Owner denies payment due to reasons solely attributable to items related to the equipment being provided by FLYGT.

Validity: This Quote is valid for thirty (30) days.

As of October 14, 2024, all orders must meet a minimum dollar value of $1,200.

Xylem reserves the right to refuse to process any order that does not meet the minimum order value requirement. Xylem will support order adjustments to meet the minimum order value threshold.

Packet Pg. 247
Attachment: ^Quote #2024-FFB-0509 (4.11(g)--Replace Influent Pump at Clear Creek Wastewater Plant)

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Please note that this pricing is valid for 30 days and contingent upon final approval of submittals and release to fabrication by (within 90 days of bid date).

This quotation is subject to change if any changes to the specifications or plans are made that alter the scope of supply.

Schedule: Please consult your local Flygt Branch Office to get fabrication and delivery lead times.

Thank you for the opportunity to provide this quotation. Please contact us if there are any questions.

Sincerely,

Zack Cederlind
Sales Representative

Cell: 916-279-1661
[email protected]

Packet Pg. 248
Attachment: ^Quote #2024-FFB-0509 (4.11(g)--Replace Influent Pump at Clear Creek Wastewater Plant)

Page 4 of 4 ends

Customer Acceptance
This order is subject to the Standard Terms and Conditions of Sale – Xylem Americas effective on the date the order is accepted which terms are available at http://www.xyleminc.com/en-us/Pages/terms- conditions-of-sale.aspx and incorporated herein by reference and made a part of the agreement between the parties.

A signed copy of this Quote is acceptable as a binding contract.

Purchase Orders: Please make purchase orders out to: Xylem Water Solutions USA, Inc.

Quote #: 2024-FFB-0509
Customer Name: City of Redding, CA Clear Creek WWTP
Job Name: CP3400 845
Total Amount: $ 253,050.84
(excluding freight)

Signature: _______________________________ Name:_______________________________________ (PLEASE PRINT)

Company/Utility:___________________________ PO:_________________________________________ Address:_________________________________ Date:________________________________________ ________________________________________ Phone:_______________________________________ ________________________________________

Email:_______________________________________

________________________________________

Fax:_________________________________________

Xylem Water Solutions USA, Inc.

Flygt Products
Packet Pg. 249
Attachment: ^Quote #2024-FFB-0509 (4.11(g)--Replace Influent Pump at Clear Creek Wastewater Plant)

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Approve Mayor’s recommendation to: (1) appoint Joshua Johnson to the Planning Commission to serve a four -year term effective May 1, 2025, t hrough April 30, 202 9; and (2) appoint Blake Nance to serve a four-year term effective May 1, 2025, through April 30, 2029.

Fiscal Impact

There is no impact to the General Fund.

Alternative Action

The City Council (Council) could choose not to approve the Mayor’s recommendation.

Background/Analysis

The City of Redding (City) Planning Commission addresses land use is sues (zoning, General Plan amendments, etc.) that cannot be resolved at the administrative level or by the Board of Administrative Review. The Planning Commission is responsible for investigating and making recommendations to the Council on General Plan am endments, as well as providing annual reports on the status of the General Plan and its implementation progress.

In addition, the Planning Commission can review and approve or deny site development permits, use permits, variances, tentative subdivision m aps, vesting tentative maps, extensions of time, and appeals of decisions/interpretations of the Director of Development Services and Board of Administrative Review. Members are residents of the City, employed within the City, and own a business located within the City. Members can serve two consecutive, full, four-year terms.

Planning Commissioner Brandi Greene filled an unexpired term through April 30, 2025, creating one scheduled vacancy. Joshua Johnson has expressed interest in serving on the Planning Commission. If approved, his first full term will be May 1, 2025, through April 30, 2029.

MEETING DATE: April 1, 2025
ITEM NO. 5.1
FROM:

***APPROVED BY***
[email protected]

[email protected]
SUBJECT: 5.1--Consider Mayor's appointments to the City of Redding Planning Commission.

Jack Munns, Mayor
Packet Pg. 250
Report to Redding City Council March 26, 2025
Re: 5.1--Appointments to Planning Commission Page 2

Planning Commissioner Aaron H atch’s first full term expires on April 30, 202 5, creating one scheduled vacancy. Blake Nance has expressed interest in serving on the Planning Commission.

If approved, his first full term will be May 1, 2025, through April 30, 2029.

Council Priority/City Manager Goals

• This agenda item is a routine operational item.

Attachments
^Joshua Johnson's Application
^Blake Nance's Application
^Blake Nance's professional biography
Packet Pg. 251
Packet Pg. 252
Attachment: ^Joshua Johnson's Application (5.1--Appointments to Planning Commission) Packet Pg. 253
Attachment: ^Joshua Johnson's Application (5.1--Appointments to Planning Commission) Packet Pg. 254
Attachment: ^Joshua Johnson's Application (5.1--Appointments to Planning Commission) Boards, Commissions,
and Committees
City of Redding City Clerks Office
777 Cypress Ave., 3rd Floor, Redding, Ca 96001
phone: 530.225.4447 | email: [email protected] Board, Commission, and Committee Application
Please note that applications are accepted continuously and will be kept on file for two years. Submitting an application does not ensure that you will be selected. As vacancies and openings occur, applications will be reviewed to fill openings as needed. Your name, occupation, business contact information, statement of qualifications, and reasons for service may be publicly released without your consent upon appointment to a Board, Commission, or Committee.

Yes Yes YesNo No No
❒ Administrative He arings Bo ard
❒ Building Code Bo ard of Ap peals
❒ Community De velopment Ad visory Com mittee
❒ Community Se rvices Ad visory Co mmittee
❒ Economic Development Cor p of Sh asta Cou nty
❒ Shasta County Co nsolidated Ov ersight Bo ard
❒ Planning Commission
❒ Shasta County Co mmission on Ag ing
❒ Shasta Mosquito & Ve ctor Co ntrol Di strict
❒ Shasta Public Li brary Ci tizens Ad visory Co .

Are you a Redding Resident? Do you w ork in Redding? Do you own a business in Redding? Full Name:

Phone #:

Business Phone:

Please indicate which Board, Commission, or Committee you would like to apply for.

Please number by order of interest. If you have no interest, please mark “0” .

Home Addr ess:

Name of Business/Employ er:

Occupation:

Business Addr ess:

Date:

Email:

Business Ema il:

Packet Pg. 255
Attachment: ^Blake Nance's Application (5.1--Appointments to Planning Commission) Boards, Commissions,
and Committees
Interests & Experiences
High School, College, Professional, Vocational, or Other Schools Attended. Please include Major or Field of Study, Dates Attended, Degree and Date of Degree.

List any position or office held in governmental agency, civic, or charitable organization. (This is not a requirement for appointment.)
Please state why you want to become a member of this Board, Commission, or Committee.

Please provide any other information which you feel would be useful in reviewing your application State and local law require that you abstain from participation in decisions that may affect your financial interests, including sources of income, interest in real property, personal finances or investments. In addition, if appointed, you may be required to fill out a disclosure statement which identifies certain of your financial interest beginning with the immediate twelve-month period prior to your appointment.

City of Redding City Clerks Office
777 Cypress Ave., 3rd Floor, Redding, Ca 96001
phone: 530.225.4447 | email: [email protected] Packet Pg. 256
Attachment: ^Blake Nance's Application (5.1--Appointments to Planning Commission) Boards, Commissions,
and Committees
City of Redding City Clerks Office
777 Cypress Ave., 3rd Floor, Redding, Ca 96001
phone: 530.225.4447 | email: [email protected] Reference 1 Name:

Reference 2 Name:

Reference 1 Phone or Email:

Reference 2 Phone or Email:

References
Verification
Yes
Yes
No
No
If applicable, have you ever attended a meeting of the Board, Commission or Committee to which you are applying for?
Would you be able to attend meetings at the scheduled time? By checking the box below, you agree with the following statement.

I agree that all of the information contained in my responses to the questions on this application are true and accurate to the best of my knowledge. I further agree that, by checking the box below and submitting this application, online or otherwise, I am affixing my digital signature to this form as of the date submitted.

I Agree
Thank you for your application! You will be notified if there is a vacancy/opening and you have been selected to serve. Please attach a resume, if applicable, to this application and submit via email to:

[email protected].

Packet Pg. 257
Attachment: ^Blake Nance's Application (5.1--Appointments to Planning Commission) BLAKE NANCE -PROFESSIONAL BIOGRAPHY- CITY OF REDDING - PLANNING COMMISSION APPLICATION MARCH 20, 2025 Collectively, Blake offers over 30 years of professional experience in a variety of working environments,

both

domestically

and

abroad.

has

worked

and

held

leadership

positions

the

Marine

Corps,

private

sector

start-up

that

went

national,

international

non-proﬁt,

municipal

government,

along

with

co-founding/owning

consulting

company.

His

distinguished

career

includes

service

the

Beverly

Hills

Police

Department,

one

the

world’s

most

renowned

law

enforcement

agencies,

where

rose

the

rank

Lieutenant.

his

role,

Blake

was

member

the

Chief’s

management

team,

overseeing

staff

60,

managing

$14M

budget,

along

with

planning

and

leading

critical

public

safety

initiatives.

Blake worked on multi-disciplinary planning teams on large scale construction projects to include

$20M

road

construction

project

and

$1B

dollar

subway

station/tunneling

project. Blake had the privilege of working directly with the Secret Service, FBI and DEA on joint operations

the

Los

Angeles

region.

Lieutenant,

played

pivotal

role

co-designing

traﬃc

management

and

evacuation

plans

for

Beverly

Hills

safeguard

over

10,000

residents

wildﬁre

prone

areas.

He also led and developed public safety strategies and

conducted

intensive

planning

for

high-proﬁle

events

such

the

Golden

Globe

Awards,

the

Vanity

Fair

Oscar

Party,

the

Marathon,

and

the

Rodeo

Drive

car

show.

These special
events

involved

months

intense

planning,

complying

with

array

permit

requirements,

preparation

Staff

Reports,

along

with

seeking

ﬁnal

approvals

from

the

Beverly

Hills

City

Council,

the

Police

Department,

the

Fire

Department

and

Building

and

Safety,

helping

ensure

the

safest

possible

outcomes.

Blake

continues

consult

directly

with

Dick

Clark

Productions

the

annual

Golden

Globes

show

and

coordinated

18 permits

the

latest

show

with

the

City

Beverly

Hills

and

the

City

Los

Angeles,

along

with

assisting

key

stakeholders

with

the

overall

public

safety

plan

for

this

live

broadcast

event.

Blake consulted and helped design enhanced public safety measures at the Crypto.com Arena

downtown

Los

Angeles

include

the

enhancement

and

deployment

public

safety

resources

due

large-scale,

redesigned

public

plaza.

Additionally,

Blake

has

spearheaded

the

development

and

implementation

enhanced

safety

measures

using

emerging

technologies

for

other

high-proﬁle

events

include

the

Grammy

Awards,

the

Emmy

Awards,

BET

Awards,

along

with

several

outdoor

music

festivals

include

the

Electric

Daisy

Carnival

the

Las

Vegas

Motor

Speedway.

Blake’s contributions extend beyond law enforcement and consulting. He served in the U.S.

Marine

Corps

tactical

operator

with

the

elite

2nd

Force

Recon

Company.

During

combat

deployment

Mogadishu,

Somalia,

safeguarded

U.S.

State

Department

personnel

high-risk

environments.

separate

deployment

Africa,

was

awarded

the

Navy

and

Packet Pg. 258
Attachment: ^Blake Nance's professional biography (5.1--Appointments to Planning Commission) Marine Corps medal of Heroism for rescuing three men from a burning airplane in Brazziville, Congo.

In the non-proﬁt sector, Blake served in a management position overseeing the safety and maintenance

50-acre

campus

supporting

teen

girls

rescued

from

human

traﬃcking.

also

worked

several

building

expansion

initiatives,

and

$1M

construction

project

new

barn

and

horse

corral.

He is deeply committed to humanitarian causes serving vulnerable

populations,

having

served

multiple

relief

missions

equatorial

Africa

and

Southeast

Asia.

Blake holds a B.S. in Occupational Studies from California State University, Long Beach, and a

Master’s

degree

Public

Policy

and

Administration

from

California

Lutheran

University.

His

blend

planning

and

operational

experience,

leadership,

and

humanitarian

commitment

exempliﬁes

lifetime

dedication

protecting

and

serving

others.

Packet Pg. 259
Attachment: ^Blake Nance's professional biography (5.1--Appointments to Planning Commission)

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Authorize and approve the following:
(1) Authorize the City Manager , or designee, to execute the Second Amendment to the Encampment Emergency Shelter Services Contract (C -10639) with Shasta Community Health Center , extending the contract term to August 31, 2025 , and in creasing the contract amount from $165,000 to $365,000;
(2) Find that a mending an agreement is not a project as defined under the California Environmental Quality Act, and no further action is required; and (3) Find that amending a current agreement is considered an exempt activity under National Environmental Policy Act, 24 CFR §58.34(a)(3) administrative activities.

Fiscal Impact

The Encampment Emergency Shelter Services Contract (Contract) is grant funded through the City of R edding’s (City) award of an Encampment Resolution Funding Program Round 3- Lookback (ERF 3 -L) allocation as well as other Housing Division budgeted funding source s necessary to fully fund the contract. As proposed, the contract would be increased from $165,000 to a total of up to $365,000. This increase will not impact the General Fund or other Housing Division activities.

Alternative Action

The City Council (Council) could choose not to provide approval for the additional funding for interim shelter services and provide staff an alternative direction. Should the alternative direction include limiting funding, Shasta Community Health Center (SCHC) may be unable to provide shelter rooms to eligible individuals.

MEETING DATE: April 1, 2025
ITEM NO. 9.2(a)
FROM:

***APPROVED BY***

[email protected]

[email protected]
SUBJECT: 9.2(a)--Consider the Shasta Community Health Center Encampment Emergency Shelter Services Contract.

Steve Bade, Assistant City
Manager
Packet Pg. 260
Report to Redding City Council March 26, 2025
Re: 9.2(a)--Shasta Community Health Center Contract Amendment Page 2

Background/Analysis

On November 6, 2024, the City terminated an agreement with a vendor who had previously been contracted to provide interim shelter to unsheltered persons at a local motel. On November 12, 2024, the City Manager signed a contract with SCHC in the amount of $60,000 to provide short- term, interim shelter services for the 45 clients displaced as a result of the terminated agreement.

The agreement provided shelter until March 31, 2025. In addition, o n December 3, 2024, Council approved an amendment to increase the funding from $60,000 to $165,000.

SCHC partnered with local homeless service providers including , but not limited to, the Good News Rescue Mission , Shasta County Health and Human Services, and New Life Discovery to provide case management and housing placement services. Since January 2025, 29 SCHC sheltered clients have moved to other sheltering opportunities in the community; thereby, leaving 16 ERF 3-L participants currently in the interim shelter program.

If approved by Council, increasing the contract by $200,000 and extending the term until August 31, 2025, will allow case managers additional time to assist the sheltered clients in securing other housing opportunities within our community. Staff anticipates that the remaining shelter clients will obtain permanent or alternative housing options by the end of August 2025.

In an effort to obtain a longer -term provider to operate an interim shelter program , staff published a Request for Proposals (RFP) - no responses to the RFP were received. As such, staff is working with ERF 3-L representatives to determine other shelter or housing choices that may be funded with the balance of the ERF 3-L funding and will return to Council for direction at a later date.

Environmental Review

Amending an agreement is not a proje ct as defined under the California Environmental Quality Act, and no further action is required.

Amending a current agreement is considered an exempt activity under National Environmental Policy Act, 24 CFR §58.34(a)(3) administrative activities.

Council Priority/City Manager Goals

● Government of the 21 st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”

Attachments
^Second Amendment to C-10639
C-10639 - First Amendment - 2024 - Shasta Community Health Center C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center
Packet Pg. 261

Second Amendment to Contract C-10639

Page 1 ends

SECOND AMENDMENT TO THE

ENCAMPMENT EMERGENCY SHELTER SERVICES CONTRACT BETWEEN THE CITY OF REDDING AND SHASTA COMMUNITY HEALTH CENTER (C-10639)

This Second Amendment Second is made and entered into by and between the City of Redding, a municipal corporation, Shasta Community Health Center, a California Provider .

RECITALS

WHEREAS, the Parties amended the Contract through a FIRST AMENDMENT TO THE

ENCAMPMENT EMERGENCY SHELTER SERVICES CONTRACT OF REDDING AND SHASTA

COMMUNITY HEALTH CENTER (C-
6, 2024, to (1) increase the funding amount to $165,000.00, and (2) clarify the funding sources; and

WHEREAS, the
payable under the Contract; (2) extend the term of the Contract; and (3) replace Exhibit B in the original contract with Exhibit B-2, attached hereto and incorporated herein by reference;

NOW, THEREFORE, the Parties for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, hereby agree as follows:

I. As of the effective date of this Second Amendment to the Encampment Emergency Shelter Services Contract of Redding and Shasta Community Health Center (C-10639) (hereinafter, Subsection A of Section 2 of the Contract is hereby amended and replaced in its entirety to read as follows:

City shall pay Provider for services rendered pursuant to this Contract, at the times and in the manner set forth in Exhibit B-2, attached and incorporated herein, in a total amount not to exceed three hundred sixty-five thousand dollars ($365,000.00) per fiscal year.

This sum includes all expenses incurred by Provider that are reasonably associated with the provision of services under this Contract including but not limited to all out-of-pocket travel, lodging, and incidental expenses incurred by Provider. The payments specified herein shall be the only payments to be made to Provider for services rendered pursuant to the Contract.

All other subsections of Section 2 of the Contract shall remain unchanged and in full force and effect.

II. As of March 31, 2025, or the effective date of this Second Amendment to the Encampment Emergency Shelter Services Contract of Redding and Shasta Community Health Center (C- August 31, 2025, unless terminated earlier in accordance with the termination provisions of the Contract.

All other subsections of Section 3 of the Contract shall remain unchanged and in full force and effect.

Packet Pg. 262
Attachment: ^Second Amendment to C-10639 (9.2(a)--Shasta Community Health Center Contract Amendment) Second Amendment to Contract C-10639

Page 2 ends

III. As of March 31, 2025, or the effective date of this Second Amendment to the Encampment Emergency Shelter Services Contract of Redding and Shasta Community Health Center (C- Exhibit B to the First
Amendment is hereby replaced with Exhibit B-2 attached hereto and incorporated herein by -2
IV. The foregoing Recitals and all exhibits referenced therein are hereby incorporated by this reference.

V. Except as expressly set forth herein, all of the terms and conditions of the Contract shall remain in full force and effect.

VI. The effective date of this Second Amendment shall be the date that it is signed by the City.

REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK
Packet Pg. 263
Attachment: ^Second Amendment to C-10639 (9.2(a)--Shasta Community Health Center Contract Amendment) IN WITNESS WHEREOF, City and Consultant have executed this Second Amendment on the days and year set forth below:

Dated:

ATTEST:

SHARLENE TIPTON, City Clerk
Dated: '? / Z I , 20 ,Z,!;,--,
Second Amendment to Contract C-10639

Page 3 ends

CITY OF REDDING
A Municipal Corporation
By: BARRY TIPPIN, CITY MANAGER
APPROVED AS TO FORM:

CHRISTIAN M. CURTIS
City Attorney
By: CHRISTIAN M. CURTIS
City Attorney

PROVIDER

SHASTA COMMUNITY HEALTH CENTER
�: BRANDON THORNOCK,
Chief Executive Director
Tax ID No: 68-0165885
Packet Pg. 264
Attachment: ^Second Amendment to C-10639 (9.2(a)--Shasta Community Health Center Contract Amendment) Exhibit B-2
SECTION 1. PAYMENT PROVISIONS
Summary cost reporting documentation must be submitted with mv01ces, and all backup documentation must be retained for five (5) years.

Provider will be paid in accordance with the total budget stipulated as follows and subject to any limitations and specifics contained in this Contract and specific regulations:

Project Cost Total
Motel Room Rental $346,750
IAdmin costs (up to 5%) $ 18,250
rrotal $365,000
Provider must demonstrate expenses are in alignment with the approved eligible expenditures using the Monthly Report and Template (Exhibit C-1 ). Payments will not be made by the City on an invoice unless the previous month's data has been submitted by the Provider into HMIS and approved by the City.

Provider will be reimbursed for eligible expenses including Motel Room Rental costs and Administration costs up to 5% of the total budget.

Motel room cost will be calculated by a daily room rate. It is acceptable to have two people share a room if the room is an appropriate size and both people agree to share the room. Backup documentation should identify the room number, room rate, and person(s) in the room.

This budget is subject to modification with the approval of the City Contract Representative, not to exceed the total payment amount as indicated in Section 2 of this Contract.

Provider agrees to provide City with reports that may be required by County, State, or Federal agencies for compliance with this Contract, including and not limited to:

1. Provider is required to enter each client served into the Homeless Management Information System (HMIS) as shown in Exhibit D. This includes a completed valid Release of Information from the program participant so that information may be inputted into HMIS within three (3) days upon entry and exit. Failure to input or provide complete, accurate, and timely client and program information into HMIS may result in payment delay.

Provider acknowledges and agrees to any training necessary to accurately enter data into the HMIS and Coordinated Entry systems. The HMIS and Coordinated Entry systems are maintained by the United Way of Northern California. Their contact information is United Way of Northern California, 3300 Churn Creek Rd., Redding, CA 96001, 530-241-7521.

Packet Pg. 265
Attachment: ^Second Amendment to C-10639 (9.2(a)--Shasta Community Health Center Contract Amendment) Packet Pg. 266
Attachment: C-10639 - First Amendment - 2024 - Shasta Community Health Center (9.2(a)--Shasta Community Health Center Contract Packet Pg. 267
Attachment: C-10639 - First Amendment - 2024 - Shasta Community Health Center (9.2(a)--Shasta Community Health Center Contract Packet Pg. 268
Attachment: C-10639 - First Amendment - 2024 - Shasta Community Health Center (9.2(a)--Shasta Community Health Center Contract Packet Pg. 269
Attachment: C-10639 - First Amendment - 2024 - Shasta Community Health Center (9.2(a)--Shasta Community Health Center Contract Packet Pg. 270
Attachment: C-10639 - First Amendment - 2024 - Shasta Community Health Center (9.2(a)--Shasta Community Health Center Contract

CITY OF REDDING

ENCAMPMENT EMERGENCY SHELTER SERVICES CONTRACT
THIS CONTRACT ("Contract') is made at Redding, California, by and between the City of Redding ("City"), a municipal corporation, and The Shasta Community Health Center, a California Nonprofit Public Benefit Corporation ("Provider") (collectively the "Parties", individually a "Party") for the purpose of Encampment Emergency Shelter services.

RECITALS
WHEREAS, City does not have sufficient personnel to perform the services required herein, thereby necessitating this Contract for Encampment Emergency Shelter services.

WHEREAS, the California Department of Business, Consumer Services and Housing Agency has awarded City the encampment resolution funds for the purpose of ensuring the safety and wellness of people experiencing homelessness in encampments, resolving critical encampment concerns and transition individuals into safe and stable housing, and encouraging a data-informed, coordinated approach to address encampment concerns ("Encampment Resolution Funding Program (ERF-3-L)"); and
WHEREAS, City has entered in that certain Standard Agreement Number 23-ERF-3-L-00008, Purchasing Authority Number O 10725 with the California Department of Business, Consumer Services and Housing Agency dated October 12, 2023 under the authority of, and in furtherance of, the purpose of the Encampment Resolution Funding Program (ERF-3-L) ("Standard Agreement"); and
WHEREAS, the California Department of Housing and Community Development ("HCD") has assumed administration of the Encampment Resolution Funding Program (ERF-3-L) and currently administrates the Encampment Resolution Funding Program (ERF-3-L); and WHEREAS, Provider agrees to provide services related to the Encampment Resolution Funding Program set forth in the Contract and represents that it is capable of providing such services; and WHEREAS, Provider acknowledges and agrees that City shall utilize the Encampment Resolution Funding Program to compensate Provider for the services provided pursuant to the Contract and represents that it is willing and capable of complying with the Encampment Resolution Funding Program requirements;
NOW, THEREFORE, the Parties covenant and agree, for good consideration hereby acknowledged, as follows:

Encampment Emergency Shelter Services Contract - Shasta Community Health Center n
Packet Pg. 271
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (9.2(a)--Shasta Community SECTION 1. ENCAMPMENT EMERGENCY SHELTER SERVICES
A. Provider shall provide services outlined in Exhibit A, attached and incorporated herein.

Provider shall provide the services at the time, place, and in the manner specified in Exhibit A
B. Provider shall provide services in compliance with all terms and conditions of the Encampment Resolution Funding Program (ERF-3-L) set forth in the Standard Agreement (as applicable) attached hereto as Exhibit E and incorporated herein by reference. Provider shall notify City about any noncompliance by Provider with the Encampment Resolution Funding Program (ERF-3-L) requirements either confirmed or suspected.

SECTION 2. COMPENSATION AND REIMBURSEMENT OF COSTS
A. City shall pay Provider for services rendered pursuant to this Contract, at times and in the manner set forth in Exhibit B, attached and incorporated herein, in a total amount not to exceed Sixty Thousand Dollars and no/100 Cents ($60,000.00). This sum includes expenses incurred by Provider that are reasonably associated with the provision of services under this Contract. The payments specified herein shall be the only payments to be made to Provider for services rendered pursuant to this Contract.

B. Provider shall submit monthly reports and invoices to the City for services completed to the date of the invoice no later than the 15th of each month in the form set forth in Exhibit C and Exhibit C-1. Exhibit C and Exhibit C-1 are attached and incorporated herein by reference. All invoices shall be itemized to reflect the activities completed, employees performing the requested tasks, the billing rate for each employee and the hours worked. City shall not pay invoices submitted without monthly reports required herein.

C. Drawdowns for the payment of eligible expenses shall be made against the line budget items specified in Exhibit B and in accordance with performance. Repotiing of program expenses, including "zero" expenses, and drawdown requests will be accompanied by program statistics as outlined on the Encampment Emergency Shelter Program Monthly Report (Exhibit C). This Exhibit shall be submitted along with an invoice for project funds expended within the reporting period and it must be accompanied by documents that adequately justify the reported expenses.

Documentation may include, but is not limited to copies of receipts, bills, invoices, payroll reports, paystubs, timecards, and/or program financial statements as appropriate. At its discretion, the City may request additional supporting documentation for the purposes of accepting Exhibit C and approving any request for reimbursement.

D. All correct, complete, and undisputed invoices sent by Provider to City that comply with requirements stated above shall be paid within thirty (30) calendar days of receipt.

Encampment Emergency Shelter Services Contract - Shasta Community Health Center Packet Pg. 272
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (9.2(a)--Shasta Community SECTION 3. TERM AND TERMINATION
A. The Contract shall be effective on November 1, 2024 (the "Effective Date") and expires on March 31, 2025, unless terminated earlier in accordance with the termination provisions of this Contract.

B. If Provider fails to (1) perform its duties to the satisfaction of City, or (2) fulfill in a timely and professional manner its obligations under this Contract, (3) comply with the requirements of the Encampment Resolution Funding Program (ERF-3-L), or (4) ensure that each independent contractor or subcontractor haired by Provider to perform a portion of its obligations under this Contract complies with the Encampment Resolution Funding Program (ERF-3-L) requirements, then City shall have the right to terminate this Contract effective immediately upon City giving written notice thereof to Provider.

C. Either Party may terminate this Contract without cause on thirty (30) calendar days' written notice. Notwithstanding the preceding, if the term set forth in Section 3.A. of this Contract exceeds ninety (90) calendar days in duration, Provider's sole right to terminate shall be limited to termination for cause.

D. In the event that City gives notice of termination, Provider shall promptly provide to City any and all finished and unfinished reports, data, studies, photographs, charts or other work product prepared by Provider pursuant to this Contract. City shall have full ownership, including, but not limited to, intellectual property rights, and control of all such finished and unfinished reports, data, studies, photographs, charts or other work product.

E. In the event that City terminates the Contract, City shall pay Provider the reasonable value of services rendered by Provider pursuant to this Contract; provided, however, that City shall not in any manner be liable for lost profits which might have been made by Provider had Provider completed the services required by this Contract.

Provider shall, not later than ten (10) calendar days after termination of this Contract by City, furnish to City such financial information as in the judgment of the City's representative is necessary to determine the reasonable value of the services rendered by Provider.

F. In no event shall the termination or expiration of this Contract be construed as a waiver of any right to seek remedies in law, equity or otherwise for a Party's failure to perform each obligation required by this Contract.

SECTION 4. MISCELLANEOUS TERMS AND CONDITIONS OF CONTRACT A. All Provider records with respect to any matters covered by this Contract shall be made available to City, state, and/or federal authorities or any authorized representatives, at any time during normal business hours, as often as deemed necessary, to audit, examine, and make excerpts or transcripts of all relevant data.

Encampment Emergency Shelter Services Contract - Shasta Community Health Center Packet Pg. 273
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (9.2(a)--Shasta Community Any deficiencies noted in audit/monitoring reports must be fully cleared by Provider within 30 days after receipt of notice of deficiency or deficiencies by Provider.

Failure of Provider to comply with the above audit/monitoring requirements will constitute a violation of this Contract and may result in the withholding of future payments.

B. Pursuant to the City's business license ordinance, Provider shall obtain a City business license prior to commencing work.

C. Provider represents and warrants to City that it has all licenses, permits, qualifications and approvals of any nature whatsoever that are legally required for Provider to practice its profession. Provider represents and wanants to City that Provider shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Contract any licenses, permits and approvals that are legally required for Provider to practice its profession.

D. Provider shall, during the entire term of this Contract, be construed to be an independent contractor and nothing in this Contract is intended, nor shall it be construed, to create an employer/employee relationship, association, joint venture relationship, trust or partnership or to allow City to exercise discretion or control over the professional manner in which Provider performs under this Contract. Any and all taxes imposed on Provider's income, imposed or assessed by reason of this Contract or its performance, including but not limited to sales or use taxes, shall be paid by Provider. Provider shall be responsible for any taxes or penalties assessed by reason of any claims that Provider is an employee of City. Provider shall not be eligible for coverage under City's workers' compensation insurance plan, benefits under the Public Employee Retirement System or be eligible for any other City benefit.

E. No provision of this Contract is intended to, or shall be for the benefit of, or construed to create rights in, or grant remedies to, any person or entity not a party hereto.

F. No portion of the work or services to be performed under this Contract shall be assigned, transfened, conveyed or subcontracted without the prior written approval of City. Provider may use the services of independent contractors and subcontractors to perform a portion of its obligations under this Contract with the prior written approval of City. Independent contractors and subcontractors shall be provided with a copy of this Contract and Provider shall have an affirmative duty to assure that said independent contractors and subcontractors comply with the same and agree to be bound by its terms. Provider shall be the responsible party with respect to all actions of its independent contractors and subcontractors, and shall obtain such insurance and indemnity provisions from its contractors and subcontractors as City's Risk Manager shall determine to be necessary. Provider shall ensure that each independent contractor or subcontractor haired by Provider to perform a portion of its obligations under this Contract complies with the Encampment Resolution Funding Program (ERF-3-L) requirements.

Encampment Emergency Shelter Services Contract - Shasta Community Health Center Packet Pg. 274
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (9.2(a)--Shasta Community G. Provider, at such times and in such form as City may require, shall furnish City with such periodic reports as it may request pe1iaining to the work or services undertaken pursuant to this Contract, the costs or obligations incurred or to be incurred in connection therewith, and any other matters covered by this Contract.

H. Provider shall maintain accounts and records, including personnel, property and financial records, adequate to identify and account for all costs pertaining to this Contract and such other records as may be deemed necessary by City to assure proper accounting for all project funds. These records shall be made available for audit purposes to state and federal authorities, or any authorized representative of City.

Provider shall retain such records for five (5) years after the expiration of this Contract, unless prior permission to destroy them is granted by City.

I. Provider shall perform all services required pursuant to this Contract in the manner and according to the standards observed by a competent practitioner of Provider's profession. All products of whatsoever nature which Provider delivers to City pursuant to this Contract shall be prepared in a professional manner and conform to the standards of quality normally observed by a person practicing the profession of Provider and its agents, employees and subcontractors assigned to perform the services contemplated by this Contract.

J. All completed repo1is and other data or documents, or computer media including diskettes, and other materials provided or prepared by Provider in accordance with this Contract are the property of City, and may be used by City. City shall have all intellectual prope1iy rights including, but not limited to, copyright and patent rights, in said documents, computer media, and other materials provided by Provider. City shall release, defend, indemnify and hold harmless Provider from all claims, costs, expenses, damage or liability arising out of or resulting from City's use or modification of any reports, data, documents, drawings, specifications or other work product prepared by Provider, except for use by City on those portions of the City's project for which such items were prepared.

K. Provider, including its employees, agents, and sub-providers, shall not maintain or acquire any direct or indirect interest that conflicts with the performance of this Contract. Provider shall comply with all requirements of the Political Reform Act ( Government Code § 8100 et seq.) and other laws relating to conflicts of interest, including the following: 1) Provider shall not make or participate in a decision made by City if it is reasonably foreseeable that the decision may have a material effect on Provider's economic interest, and 2) if required by the City Attorney, Provider shall file financial disclosure forms with the City Clerk.

L. This Agreement is funded by State and/or Federal grant funds. Consultant agrees to comply with all statutory, regulatory, and contractual requirements applicable to this funding source. This may include both substantive restrictions on how funds may be expended as well as various additional requirements, such as documentation, record keeping, and reporting. In the event that any state or federal agency determines that Encampment Emergency Shelter Services Contract - Shasta Community Health Center Packet Pg. 275
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (9.2(a)--Shasta Community the City of Redding is required to repay any portion of the grant funds due, in whole or in part, to Consultant's failure to comply with grant requirements, breach of this agreement, or violation of law, Consultant agrees to make immediate payment to the City in the amount that agency has determined that the City must repay. This obligation is cumulative and in addition to any remedies the City may have, whether in contract or in tort.

SECTION 5. INSURANCE
A. Unless modified in writing by City's Risk Manager, Provider shall maintain the following noted insurance during the duration of the Contract:

Coverage Reguired Not Reguired
Commercial General Liability X
Comprehensive Vehicle Liability
Workers' Compensation and Employers' Liability
Professional Liability (Errors and Omissions)
B. Coverage shall be at least as broad as:

X
X
X
(Place an "x" in the appropriate box)

1. Insurance Services Office form number CG-0001, Commercial General Liability Insurance, in an amount not less than $1,000,000 per occurrence and $2,000,000 general aggregate for bodily injury, personal injury and property damage;

2. Insurance Services Office form number CA-0001 (Ed. 1/87), Comprehensive Automobile Liability Insurance, which provides for total limits of not less than $1,000,000 combined single limits per accident applicable to all owned, non-owned and hired vehicles;

3. Statutory Workers' Compensation required by the Labor Code of the State of California and Employers' Liability Insurance in an amount not less than $1,000,000 per occurrence. Both the Workers' Compensation and Employers' Liability policies shall contain the insurer's waiver of subrogation in favor of City, its elected officials, officers, employees, agents and volunteers;

4. Professional Liability (Errors and Omissions) Insurance, appropriate to Provider's profession, against loss due to error or omission or malpractice in an amount not less than $1,000,000.

Encampment Emergency Shelter Services Contract - Shasta Community Health Center Packet Pg. 276
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (9.2(a)--Shasta Community

5. The City does not accept insurance certificates or endorsements with the wording "but only in the event of a named insured's sole negligence" or any other verbiage limiting the insured's insurance responsibility.

C. Any deductibles or self-insured retentions must be declared to and approved by City.

At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its elected officials, officers, employees, agents and volunteers; or the Provider shall procure a bond guaranteeing payment of losses and related· investigations, claims administration and defense expenses.

D. The General Liability shall contain or be endorsed to contain the following prov1s10ns:

1. City, its elected officials, officers, employees, and agents are to be covered as additional insured as respects liability arising out of work or operations performed by or on behalf of Provider; premises owned, leased or used by Provider; or automobiles owned, leased, hired or borrowed by Provider. The coverage shall contain no special limitations on the scope of protection afforded to City, its elected officials, officers, employees, agents and volunteers.

2. The insurance coverage of Provider shall be primary insurance as respects City, its elected officials, officers, employees, agents and volunteers. Any insurance or self-insurance maintained by City, its elected officials, officers, employees, agents and volunteers, shall be in excess of Provider's insurance and shall not contribute with it.

3. Coverage shall state that the insurance of Provider shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

4. Each insurance policy required by this Contract shall be endorsed to state that coverage shall not be canceled except after thirty (30) calendar days' prior written notice has been given to City. In addition, Provider agrees that it shall not reduce its coverage or limits on any such policy except after thirty (30) calendar days' prior written notice has been given to City.

E. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A-VII.

F. Provider shall designate the City of Redding, 777 Cypress A venue, Redding, CA 96001 as a Certificate Holder of the insurance. Provider shall furnish City with ce11ificates of insurance and original endorsements effecting the coverages required by this clause. Certificates and endorsements shall be submitted electronically via the PINS Advantage system. A link will be provided for the Provider, or their insurance Encampment Emergency Shelter Services Contract - Shasta Community Health Center Packet Pg. 277
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (9.2(a)--Shasta Community agent, to enter and upload documents directly to PINS Advantage. The certificates and endorsements for each insurance policy are to be signed by a person authorized by the insurer to bind coverage on its behalf. All endorsements are to be received and approved in PINS Advantage by the City's Risk Manager prior to the commencement of contracted services. City may withhold payments to Provider if adequate certificates of insurance and endorsements required have not been submitted as described above or provided in a timely manner.

G. The requirements as to the types and limits of insurance coverage to be maintained by Provider as required by Section 5 of this Contract, and any approval of said insurance by City, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by Provider pursuant to this Contract, including, without limitation, provisions concerning indemnification.

H. If any policy of insurance required by this Section is a "claims made" policy, pursuant to Code of Civil Procedure§ 342 and Government Code§ 945.6, Provider shall keep said insurance in effect for a period of eighteen ( 18) months after the termination of this Contract.

I. If any damage, including death, personal injury or property damage, occurs in connection with the performance of this Contract, Provider shall immediately notify City's Risk Manager by telephone at (530) 225-4068. No later than three (3) calendar days after the event, Provider shall submit a written report to City's Risk Manager containing the following information, as applicable: 1) name and address of injured or deceased person(s); 2) name and address of witnesses; 3) name and address of Provider's insurance company; and 4) a detailed description of the damage and whether any City property was involved.

SECTION 6. INDEMNIFICATION AND HOLD HARMLESS
A. Consistent with California Civil Code § 2782.8, when the services to be provided under this Contract are design professional services to be performed by a design professional, as that term is defined under Section 2782.8, Provider shall, to the fullest extent permitted by law, indemnify protect, defend and hold harmless, City, its elected officials, officers, employees, and agents, and each and every one of them, from and against all actions, damages, costs, liability, claims, losses, penalties and expenses (including, but not limited to, reasonable attorney's fees of the City Attorney or legal counsel retained by City, expert fees, litigation costs, and investigation costs) of every type and description to which any or all of them may be subjected by reason of, or resulting from, directly or indirectly, the negligence, recklessness, or willful misconduct of Provider, its officers, employees or agents in the performance of professional services under this Contract, except when liability arises due to the sole negligence, active negligence or misconduct of the City.

B. Other than in the performance of professional services by a design professional, which is addressed solely by subdivision (A) of this Section, and to the fullest extent Encampment Emergency Shelter Services Contract - Shasta Community Health Center Packet Pg. 278
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (9.2(a)--Shasta Community permitted by law, Provider shall indemnify protect, defend and hold harmless, City, its elected officials, officers, employees, and agents, and each and every one of them, from and against all actions, damages, costs, liability, claims, losses, penalties and expenses (including, but not limited to, reasonable attorney's fees of the City Attorney or legal counsel retained by City, expert fees, litigation costs, and investigation costs) of every type and description to which any or all of them may be subjected by reason of the performance of the services required under this Contract by Provider its officers, employees or agents in the performance of professional services under this Contract, except when liability arises due to the sole negligence, active negligence or misconduct of the City.

C. The Provider's obligation to defend, indemnify and hold harmless shall not be excused because of the Provider's inability to evaluate liability. The Provider shall respond within thirty (30) calendar days to the tender of any claim for defense and indemnity by the City, unless this time has been extended in writing by the City. If the Provider fails to accept or reject a tender of defense and indemnity in writing delivered to City within thirty (30) calendar days, in addition to any other remedy authorized by law, the City may withhold such funds the City reasonably considers necessary for its defense and indemnity until disposition has been made of the claim or until the Provider accepts or rejects the tender of defense in writing delivered to the City, whichever occurs first. This subdivision shall not be construed to excuse the prompt and continued performance of the duties required of Provider herein.

D. The obligation to indemnify, protect, defend, and hold harmless set fo1ih in this Section applies to all claims and liability regardless of whether any insurance policies are applicable. The policy limits of said insurance policies do not act as a limitation upon the amount of indemnification to be provided by Provider.

E. City shall have the right to approve or disapprove the legal counsel retained by Provider pursuant to this Section to represent City's interests. City shall be reimbursed for all costs and attorney's fees incurred by City in enforcing the obligations set forth in this Section.

SECTION 6. CONTRACT INTERPRETATION, VENUE AND ATTORNEY FEES A. This Contract shall be deemed to have been entered into in Redding, California. All questions regarding the validity, interpretation, or performance of any of its terms or of any rights or obligations of the parties to this Contract shall be governed by California law. If any claim, at law or otherwise, is made by either party to this Contract, the prevailing party shall be entitled to its costs and reasonable attorneys' fees.

Encampment Emergency Shelter Services Contract - Shasta Community Health Center Packet Pg. 279
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (9.2(a)--Shasta Community B. This document, including all exhibits, contains the entire agreement between the parties and supersedes whatever oral or written understanding each may have had prior to the execution of this Contract. This Contract shall not be altered, amended or modified except by a writing signed by City and Provider. No verbal agreement or conversation with any official, officer, agent, or employee of City, either before, during, or after the execution of this Contract, shall affect or modify any of the terms or conditions contained in this Contract, nor shall any such verbal agreement or conversation entitle Provider to any additional payment whatsoever under the terms of this Contract.

C. No covenant or condition to be performed by Provider under this Contract can be waived except by the written consent of City. Forbearance or indulgence by City in any regard whatsoever shall not constitute a waiver of the covenant or condition in question. Until performance by Provider of said covenant or condition is complete, City shall be entitled to invoke any remedy available to City under this Contract or by law or in equity despite said forbearance or indulgence.

D. If any portion of this Contract or the application thereof to any person or circumstance shall be invalid or unenforceable to any extent, the remainder of this Contract shall not be affected thereby and shall be enforced to the greatest extent permitted by law.

E. The headings in this Contract are inserted for convenience only and shall not constitute a part hereof. A waiver of any party of any provision or a breach of this Contract must be provided in writing and shall not be construed as a waiver of any other provision or any succeeding breach of the same or any other provisions herein.

F. Each Party hereto declares and represents that in entering into this Contract, it has relied and is relying solely upon its own judgment, belief and knowledge of the nature, extent, effect and consequence relating thereto. Each Party further declares and represents that this Contract is made without reliance upon any statement or representation not contained herein of any other Party or any representative, agent, or attorney of the other Party. The Parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms, and conditions of this Contract and that the decision of whether or not to seek the advice of counsel with respect to this Contract is a decision which is the sole responsibility of each of the Parties. Accordingly, no party shall be deemed to have been the drafter hereof, and the principle of law set forth in Civil Code § 1654 that contracts are construed against the drafter shall not apply.

G. Each of the Parties hereto hereby irrevocably waives any and all right to trial by jury in any action, proceeding, claim or counterclaim, whether in contract or tort, at law or in equity, arising out of or in any way related to this Agreement or the transactions contemplated hereby. Each Party further waives any right to consolidate any action which a jury trial has been waived with any other action in which a jury trial cannot be or has not been waived.

Encampment Emergency Shelter Services Contract - Shasta Community Health Center Packet Pg. 280
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (9.2(a)--Shasta Community H. In the event of a conflict between the term and conditions of the body of this Contract and those of any exhibit or attachment hereto, the terms and conditions set forth in the body of this Contract proper shall prevail. In the event of a conflict between the terms and conditions of any two or more exhibits or attachments hereto, those prepared by City shall prevail over those prepared by Provider.

SECTION 7. SURVIVAL
The provisions set forth in Subsection l(C) and Sections 3 through 7, inclusive, of this Contract shall survive the termination or expiration of the Contract.

SECTION 8. COMPLIANCE WITH LAWS - NONDISCRIMINATION
A. Provider shall comply with all applicable laws, ordinances and codes of federal, state and local governments.

B. In the performance of this Contract, Provider shall not discriminate against any employee or applicant for employment because of race, color, ancestry, national origin, religious creed, sex, sexual orientation, disability, age, marital status, political affiliation, or membership or non-membership in any organization. Provider shall take affirmative action to ensure applicants are employed and that employees are treated during their employment without regard to their race, color, ancestry, national origin, religious creed, sex, sexual orientation, disability, age, marital status, political affiliation, or membership or non-membership in any organization. Such actions shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training.

SECTION 9. REPRESENTATIVES
A. City's representative for this Contract is Laura McDuffey, Senior Housing Specialist, telephone number (530) 225-4236, fax number (530) 225-4126, email [email protected], 777 Cypress Avenue, Redding, California 96001. All of Provider's questions pertaining to this Contract shall be referred to the above-named person, or to the representative's designee.

B. Provider's representative for this Contract is Brandon Thornock, telephone number (530) 229-5074, email [email protected]. All of City's questions pertaining to this Contract shall be referred to the above-named person.

C. The representatives set forth herein shall have authority to give all notices required herein.

Encampment Emergency Shelter Services Contract - Shasta Community Health Center Packet Pg. 281
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (9.2(a)--Shasta Community SECTION 10. NOTICES
A. All notices, requests, demands, and other communications hereunder shall be deemed given only if in writing signed by an authorized representative of the sender (may be other than the representatives referred to in Section 10) and delivered by email or facsimile, with a hard copy mailed first class, postage prepaid; or when sent by a courier or an express service guaranteeing overnight delivery to the receiving party, addressed to the respective parties as follows:

To City:

Laura McDuffey
Senior Housing Specialist
City of Redding
777 Cypress Ave.

Redding, CA 96001
[email protected]
To Provider:

Brandon Thornock
Chief Executive Director
Shasta Community Health Center
1035 Placer St.

Redding, CA 96001
[email protected]
B. Either party may change its address for the purposes of this paragraph by giving written notice of such change to the other party in the manner provided in this Section.

C. Notice shall be deemed effective upon: 1) personal service; 2) two calendar days after mailing, emailing, or transmission by facsimile, whichever is earlier.

SECTION 11. AUTHORITY TO CONTRACT
A. Each of the undersigned signatories hereby represents and warrants that they are authorized to execute this Contract on behalf of the respective parties to this Contract; that they have full right, power, and lawful authority to undertake all obligations as provided in this Contract; and that the execution, performance, and delivery of this Contract by said signatories has been fully authorized by all requisite actions on the part of the respective parties to this Contract.

B. When the Mayor is signatory to this Contract, the City Manager and/or the Department Director having direct responsibility for managing the services provided herein shall have authority to execute any amendment to this Contract which does not increase the amount of compensation allowable to Provider or otherwise substantially change the scope of the services provided herein.

SECTION 12. INCORPORATION OF RECITALS AND EXHIBITS
The foregoing Recitals and all exhibits referenced therein are hereby incorporated by this reference and made part of this Contract.

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Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (9.2(a)--Shasta Community SECTION 13. EFFECTIVE DATE OF CONTRACT
The effective date of this Contract shall be the date it is signed by City.

Enclosures:

Exhibit A - Scope of Work
Exhibit B - Payment Provisions
Exhibit C - Monthly Report
Exhibit C-1 - Invoice Template
Exhibit D - HMIS Documents
Exhibit E - Executed Standard Agreement
[Remainder of Page Intentionally Left Blank. Signature Page Follows.] Encampment Emergency Shelter Services Contract - Shasta Community Health Center Packet Pg. 283
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (9.2(a)--Shasta Community IN WITNESS WHEREOF, City and Provider have executed this Contract on the days and year set forth below:

Dated: �, 2oti/
ATTEST:

Dated: I I /c.-_____.____,1,_ __ 1_ , 20-2::i--

CITY OF REDDING,
A Municipal Corporation
·��By:BAR� �anager
APPROVED AS TO FORM:
ua/Jra
m
Z�<-
Na tali a K. Ebersole
Assistant City Attorne
By: CHRISTIAN M. CURTIS,
City Attorney
PROVIDER: Shasta Community Health
Center
A

BRANDON THORNOCK,
Ch�ive Director
Tax ID No.: 68-0165885
Encampment Emergency Shelter Services Contract - Shasta Community Health Center Packet Pg. 284
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (9.2(a)--Shasta Community Exhibit A
Provider, Shasta Community Health Center will be responsible for administering Encampment Emergency Shelter Services (Project) during the term of this Contract at the time, place, and manner specified in this Exhibit.

SECTION 1. SCOPE OF WORK
Shasta Community Health Center will operate the Project as detailed in this Contract, obtaining a block of hotel rooms for Emergency Shelter for eligible individuals as identified by the City in accordance with the Encampment Resolution Funding 3-L, and oversee shelter stays. Tasks will include the following:

A. Work with the City's Crisis Intervention Response Team (CIRT) and Good News Rescue Mission ERF Case Managers to provide shelter rooms to identified homeless individuals.

Referrals will be accepted through CIR T and other community providers and focus on clients associated with the Linden Canyon or Progress Way encampments.

B. Coordinate with other funding sources that could provide emergency shelter and other support.

C. Provide Emergency Shelter and support for client households as they adjust from living outside to living in temporary emergency housing.

D. Coordinate with available community case managers to assist clients with immediate shelter from the elements, establish stability, and connect to services with the intent of permanent housing solutions.

E. Collect data and information as required by the City, including emolling clients into the Coordinated Entry via Homeless Management Information System (HMIS) if they are not emolled.
a. Provider will set up and utilize a dedicated Emergency Shelter Program in HMIS and grant the City access for monitoring.
b. Provider will emoll clients in Coordinated Entry if they have not been previously emolled or have expired Release of Information forms, as indicated in Exhibit D. c. Provider will complete and upload a Homeless Certification document to HMIS for each client, as indicated in Exhibit D.

F. Provider shall submit monthly reports to the Contract Representative using the required City format and the Homeless Management Information System (HMIS). The Provider will provide monthly reports on requested data outcomes and demographics by the 15th of each month.

G. Provider may be requested to provide reports from HMIS to Contract Representative.

Encampment Emergency Shelter Services Contract - Shasta Community Health Center Packet Pg. 285
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (9.2(a)--Shasta Community H. Provider shall provide client-specific data as requested by the City.

SECTION 2. PERFORMANCE MEASUREMENT
The Project will be monitored frequently using internal evaluations, data verification, and field monitoring. The Provider will:

A. Implement program evaluation tools to measure client satisfaction and program effectiveness.

B. Submit monthly reports to the City of Redding with additional reports and data as requested.

C. Receive periodic monitoring and evaluation by the City.

The following outcomes/outputs will be used to assess the performance of the Project. This data will be reflected in HMIS reports along with monthly reports to City:

A. Number of clients served.

B. Destinations of Clients when they exit the program.

C. Services provided while in the program.

D. Data input to the HMIS is consistent and monitored monthly.

Encampment Emergency Shelter Services Contract - Shasta Community Health Center Packet Pg. 286
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (9.2(a)--Shasta Community Exhibit B
SECTION 1. PAYMENT PROVISIONS
Summary cost reporting documentation must be submitted with mvo1ces, and all backup documentation must be retained for five (5) years.

Provider will be paid in accordance with the total budget stipulated as follows and subject to any limitations and specifics contained in this Contract and specific regulations:

Pro_ject Cost Total
Motel Room Rental $ 57,000
Admin costs (up to 5%) $ 3,000
rrotal $60,000
Provider must demonstrate expenses are in alignment with the approved eligible expenditures using the Monthly Report and Template (Exhibit C-1 ). Payments will not be made by the City on an invoice unless the previous month's data has been submitted by the Provider into HMIS and approved by the City.

Provider will be reimbursed for eligible expenses including Motel Room Rental costs and Administration costs up to 5% of the total budget.

This budget is subject to modification with the approval of the City Contract Representative, not to exceed the total payment amount as indicated in Section 2 of this Contract.

Provider agrees to provide City with reports that may be required by County, State, or Federal agencies for compliance with this Contract, including and not limited to:

Encampment Emergency Shelter Services Contract - Shasta Community Health Center Packet Pg. 287
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (9.2(a)--Shasta Community

EXHIBIT C

ENCAMPMENT EMERGENCY SHELTER PROGRAM

MONTHLY REPORT
Provider: Shasta Community Health Center
Contact Person:

Accounting period for this report:

I. Financial Status
through
A. Total funds expended this accounting period: ___ _
B. Total funds expended in previous accounting periods: ___ _ C. Total funds expended to date (A+B): __ _
II. Service Data
Number ofunduplicated participants newly enrolled this month: ___ _ Number of unduplicated participants newly into interim housing this month: ___ _ Location of interim housing: _____________________ _
Number ofunduplicated participants finding permanent housing this month: ___ _ Total enrolled this month: ----
Number exited this month: ----
Reasons for exit: ---------------------------
III. HMIS Data
HMIS CoC APR Report attached for the reporting period? D Yes D No D N/ A IV: Describe any successes or challenges during this reporting period:

Encampment Emergency Shelter Services Contract - Shasta Community Health Center Packet Pg. 288
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (9.2(a)--Shasta Community EXHIBIT C-1

ENCAMPMENT EMERGENCY SHELTER PROGRAM

INVOICE TEMPLATE
Date:

Provider Information
Name:

Address:

Contact Person:

Description of Reimbursement:

Invoice Number:

Total to be paid:

I hereby certify the above to be true and correct, to the best of my knowledge:

Signature Date
Typed or Printed Name Title
City Staff Approval Signature Date
Amount
Encampment Emergency Shelter Services Contract - Shasta Community Health Center Packet Pg. 289
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (9.2(a)--Shasta Community Exhibit D
NorCal HMI� IntakP. Form -Adult

1. Intake Summary
Agency Case No: Service Point Client No:

Intake Date Month Day
I
Year
I
Intake Staff Name
Case Manager Staff Direct Phone Line
Agency Name Notice of Privacy Practices Acknowledgement signed □ Yes □ No
Program Name
Release of Information (ROI) Signed □ Yes □ No

2. Household Information
□ Couple (parent & friend) & child(ren) □ Foster Parent(s) with child(ren) □ other Household □ Couple with no child(ren) D Grandparent(s) with child(ren) D Single Adult Type □ Extended family unit □ Male Single Parent □ Two Parents with child(ren) □ Female Single Parent D Non-custodial Caregiver(s) w/child(ren)

3. Client Information
First
I
Middle
I
Last
I
Suffix
Alias
I
Email Address
Address
I
Telephone

SSN - -
U.S. Military □ Yes
□ Full Reported □ No
D Partial/ Approx. Reported Veteran □ Client doesn't know SSN Data Quality □ Client doesn't know {adults only) □ Client refused □ Client refused
Month I Day
I
Year
I
D Woman (Girl, if child) D Man (Boy, if child) Date of Birth □ Culturally Specific Identity (e.g., Two-Spirit) □ Full DOB Reported Gender □ Transgender
DOB Data Quality □ Approximate or Partial DOB Reported □ Questioning □ Client doesn't know □ Different Identity
□ Client refused
□ American Indian, Alaska Native, or
indigenous
D Asian, or Asian American
Race and Ethnicity D Black, African American, or African □ Hispanic/Latina/e/o
D Middle Eastern or North African
□ Native Hawaiin or Pacific Islander
□ White
□ Self (Head of Household) □ YesRelationship to □ Head of Household's child Disabling D NoHead of Household D Head of Household's spouse or partner Condition? □ Client doesn't know (HoH) □ Head of Household's other relation member □ Client refused□ other (non-relation member) Zip Code of Last □ CA-516
Permanent □ Del Norte
Address Client Location □ Lassen
(CoC) & D Modoc
□ Full Reported Current □ Plumas
Zip Data Quality □ Partial/Approx. Reported County of D Shasta D Client doesn't know □ Sierra
D Client refused Service □ Siskiyou
NOTES:
21 Packet Pg. 290
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (9.2(a)--Shasta Community NorCal HMIS Intake Form -Adult

4. Homeless Determination
--HOMELESS SITUATION--
□ Place not meant for human habitation (car, abandoned building, bus or train station, etc.) □ Emergency shelter (incl. hotel/motel or campground paid for w/ES voucher, or RHY-funded Host Home Shelter) (ES) □ Safe Haven (SH)
--INSTITUTIONAL SITUATIONS--
□ Foster care home or foster care group home
□ Hospital or other residential non-psychiatric medical facility □ Jail, prison, or juvenile detention facility
□ Long-term care facility or nursing home
□ Psychiatric hospital or other psychiatric facility
□ Substance abuse treatment facility/detox
Prior Living --I1;t:1eOBABYAHl2 e1;Bt:1AHl;HI HOUSIH� SUUAIIOHS □ Residential project or halfway house w/no homeless criteriaSituation □ Hotel or motel paid for without emergencyshelter voucher *If yes to Temporary/Permanent Housing □ Transitional housing for homeless persons (including homeless youth) or Institutional Situations:
□ Host Home (non-crisis)
Where did you □ Staying or living in a friend's room, apartment or house On the night before, did you stay on the spend last night? □ Staying or living in a family member's room, apartmentor house streets, ES, or SH? (al/adults& □ Rental by client, with GPO TIP housing subsidy □ Yes □ No unaccompanied youth) □ Rental by client, with VASH subsidy □ Permanent housing (other than RRH) for formerly homeless persons □ Rental by client, with RRH or equivalent subsidy
□ Rental by client, with HCV voucher (tenant or project based) □ Rental by client in a public housing unit
□ Rental by client, no ongoing housing subsidy
□ Rental by client, with other ongoing housing subsidy
□ Owned by client, with ongoing housing subsidy
□ Owned by client, no ongoing housing subsidy
--OTHER--
□ Client doesn't know
□ Client refused
□ Data Not Collected
u une nignr or 1ess
Number of times □ Two to six nights □ 1 time
□ One week or more, but less than one month client has been □ 2 times Length of stay in □ One month or more, but less than 90 days homeless ( on the □ 3 times previous place □ 90 days or more, but less than one year streets, in ES, or D Four or more times □ One year or longer SH) in past three D Client doesn't know □ Client doesn't know years including D Client refused
□ Client refused today
Total number of □ 1 month (this time is the first month) Approximate date Month Day Year □ 2 □ 3 □ 4 □5 □ 6
homelessness months homeless □ 7 □ 8 □ 9 □ 10 □ 11
started on the street in the □ 12 □ More than 12 months past three years □ Client doesn't know □ Clientrefused

5. Monthly Income
Income from any source: □ Yes D No D Client doesn't know □ Client refused Source of Income: Receiving Income Amount Additional Household Notes Source Received Members Alimony or Other Spousal Support □ Yes □ No $ $
Child Support □ Yes □ No $ $
Earned Income (wages) □ Yes □ No $ $
General Assistance (GA) □ Yes □ No $ $
Other □ Yes □ No $ $
Pension or retirement income from another job □ Yes □ No $ $ Private Disability Insurance □ Yes □ No $ $
Retirement Income from Social Security □ Yes □ No $ $
SSDI □ Yes □ No $ $
SSI □ Yes □ No $ $
TANF (including CalWORKs) □ Yes □ No $ $
Unemployment Insurance □ Yes □ No $ $
22 Packet Pg. 291
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (9.2(a)--Shasta Community NorCal HMIS Intake Form -Adult
VA Non-Service-Connected Disability Pension □ Yes □ No $ $ VA Service-Connected Disability Compensation □ Yes □ No $ $ Worker's Compensation □ Yes □ No $ $

6. Non-Cash Benefits
Non-cash benefit from any source: □ Yes □ No □ Client doesn't know □ Client refused Source of Non-cash benefit: Receiving Benefit Type Received Additional Household Notes Members SNAP including CalFresh (Food Stamps) □ Yes □ No
Special Supplemental Nutrition Program (WIC) □ Yes □ No TANF Child care Services □ Yes □ No
TANF Transportation Services □ Yes □ No
Other TANF Funded Services □ Yes □ No (Sec.8/Public Housing/Rent Assist) Other Source □ Yes □ No

7. Health Insurance
Covered by Health Insurance: D Yes □ No □ Client doesn't know D Client refused Health Insurance type: Covered? Start date Insurance Notes MEDICAID/MEDI-CAL □ Yes □ No
MEDICARE □ Yes □ No
State Children's Health Insurance Program □ Yes □ No
Veteran's Administration (VA) Medical Services □ Yes □ No Employer - Provided Health Insurance □ Yes □ No
Health Insurance obtained through COBRA □ Yes □ No
Private Pay Health Insurance □ Yes □ No
State Health Insurance for Adults □ Yes □ No
Indian Health Services Program □ Yes D No
Other □ Yes □ No

8. Disabilities
If Yes, Expected to be of long-
Disability Type: Disability continued and indefinite duration Start date Disability Notes Determination and substantially impairs ability to live indeoendently?
□ Yes □ No □ Yes □ Client doesn't knowAlcohol Use Disorder □ Client doesn't know □ No □ Client refused D Client refused Both Alcohol and Drug □ Yes □ No □ Yes □ Client doesn't know□ Client doesn't knowUse Disorder □ Client refused □ No □ Client refused □ Yes □ No □ Yes □ Client doesn't knowChronic Health Condition D Client doesn't know □ Client refused □ No □ Client refused
□ Yes □ No □ Yes D Client doesn't know Developmental □ Client doesn't know D Client refused □ No □ Client refused
□ Yes D No □ Yes □ Client doesn't knowDrug Use Disorder D Client doesn't know D Client refused □ No D Client refused
□ Yes □ No □ Yes □ Client doesn't knowHIV/AIDS D Client doesn't know □ Client refused □ No D Client refused
Mental Health Problem □ Yes □ No □ Yes D Client doesn't know □ Client doesn't know □ No □ Client refused
Physical □ Yes □ No □ Yes □ Client doesn't know
□ Client doesn't know □ No □ Client refused
23 Packet Pg. 292
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (9.2(a)--Shasta Community NorCal HMIS Intake Form -Adult

9. Domestic Violence Questions
Are you a Domestic D Yes □ No
□ Client doesn't knowViolence Victim/Suivivor? D Client refused IF YES - When did the □ Within past 3 months D 3-6 mo. Ago D 6-12 mo. Ago D More than a year ago Domestic Violence D Client doesn't know □ Client refused experience occur? IF YES - Are you currently fleeing?
□ Yes □ No D Client doesn't know D Client refused

10. Coordinated Entry Questions
Do you have a felony conviction? D Yes □ No Registered sex offender? D Yes D No Have you.ever been denied housing D Yes □ No Do you have any pets? □ Yes □ No because of criminal convictions?

11. Residential Move-In Date
Month Day Year
If Yes, Date of Move-In

12. Street Outreach Only Date of Engagement:

NOTES:

Last Updated: 11/2021
24 Packet Pg. 293
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (9.2(a)--Shasta Community Homeless Management Information System (HMIS)
Authorization to Use or Disclose Confidential Information I hereby authorize use or disclosure of the named individuals' confidential information (Cl) collected in the Vulnerability Index, as described below. I understand this authorization may include the disclosure or exchange of information in written, verbal, electronic and/or other forms. The named individuals' Cl will not be made public and will only be used with strict confidentiality.

Client:

Last Name: First Name:

Address:
---------- -----------------
-------------------------------City: __________________ St ate: ____ Zip: _____ _ Telephone Number: ________________ _Date of Birth: -------- I understand that _________ (Service Provider) collected information about me and/or my dependents listed below to enter it into a database system called Homeless Management Information System (HMIS). This database helps the Continuum of Care (Coe) members and HUD to better understand homelessness, to improve service delivery to the homeless, and to evaluate the effectiveness of services provided to the homeless in the CoC. Participation in data collection and release, although optional, is a critical component of our community's ability to provide the most effective services and housing.

The information that is collected in the HMIS database is protected by limiting access to the database and by limiting with whom the information may be shared, in compliance with the standards set forth by federal, state, and local regulations governing confidentiality of client records. Every person and agency that is authorized to read or enter information into the database has signed an agreement to maintain the security and confidentiality of the information.

The Cl gathered and prepared will be included in a HMIS database of participating agencies who have entered into a Data Sharing Agreement and shall be used to:
a. Produce a client profile at intake that will be shared by collaborating agencies b. Produce anonymous, aggregate-level reports regarding use of services c. Track individual program-level outcomes
d. Identify unfilled service needs and plan for the provision of new services e. Allocate resources among agencies engaged in the provision of new services f. Disclose if required by court order or as required by law g. Assess needs for housing, utility assistance, food, counseling and/or other services. 25 Packet Pg. 294
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (9.2(a)--Shasta Community The information may include, but is not limited to the following Cl:
• Full Name
• Date of Birth
• Social Security
Number
• Gender
• Ethnicity & Race
• Veteran Status
• Program entry date
• Program exit date
• CIN/insurance
• Residence prior to project entry
• HIV/AIDS status
• Homeless history
• Zip Codes of last permanent
address
• Family composition
• Employment status
• Housing information
• Income and benefits information
• Domestic
Violence
• Mental Health
• Disabling
condition
• Alcohol & drug
• Legal history
• Photo (if
applicable)
• The release of my information listed above does not guarantee that I will receive assistance, and my refusal to authorize the use of my information does not disqualify me from receiving assistance.
• I may revoke this authorization at any time by signing a "Revocation of Consent to Release Information form".
• I understand the revocation will not apply to information already released based on this authorization, and all information about me already in the database will remain but will become invisible to all of the participating agencies. • My records are protected by federal, state, and local regulations governing confidentiality of client records and cannot be disclosed without my written consent unless otherwise provided for in the regulations, law, or court order. • Auditors or funders who have legal rights to review the work of this agency, including the U.S. Department of Housing & Urban Development and Department of Healthcare Services may see my information.
• People using HMIS information to write reports may see my information.

Researchers must sign an agreement to protect and deidentify Cl before seeing HMIS data.
• I understand I may inspect or obtain a copy of the Cl to be used or disclosed. I have the right to receive a copy of this authorization.
• This authorization is valid for three (3) years from the date of my signature below or the 18th birthday of the minordependent, whichever occurs first.

Participating agencies: Agencies within the NorCal Continuum of Care HMIS are authorized to use, disclose, and obtain information from the HMIS database are listed below. These agencies may update periodically and can have retroactive effectiveness:

Del Norte:

County of Del Norte
27 Packet Pg. 295
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (9.2(a)--Shasta Community Del Norte Mission Possible
Crescent City
Lassen:

Lassen County HSS
Susanville Indian Rancheria
Modoc County:

TEACH
Modoc County
Plumas:

Plumas Crisis Intervention Resource Center
Plumas County Behavioral Health
Sierra County:

Sierra County
Shasta:

Faithworks
No Boundaries
Good News Rescue Mission
Nation's Finest
Pathways to Housing
Ready for Life
Hill Country Community Clinic
Shasta Community Health Center
Access Homes
Shasta County HHSA
Shasta County Housing Authority
City of Redding
Lutheran Social Services
North Valley catholic Social Services
Northern California Youth and Family Programs
Shasta County Office of Education
United Way
Siskiyou County:

Siskiyou County HHSA
Karuk Tribe
Youth Empowerment Siskiyou
Partnership Health Plan of California
29 Packet Pg. 296
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (9.2(a)--Shasta Community Please initial one of the following levels of consent:
__ I give authorization for confidential information to be entered into HMIS and shared between participating agencies.

OR
I do not consent to the inclusion of confidential information in HMIS. -- l, ______________ (name of parent or legal guardian), am the parent or legal guardian of child(ren) listed below) and have legal authority to execute this Release.

My signature on this document is intended to bind myself, my child or any child whom I have legal custody and control of and for whom I have the authority to execute this release. The undersigned expressly agrees that this Release is intended to be as broad and inclusive as permitted by California law.

List all Dependent children under 18 in household, if any (first and last names):

1. 2.

3. 4.

5. 6.

7. 8.

Printed name Date
Signature Relationship to Client
30 Packet Pg. 297
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (9.2(a)--Shasta Community HMIS Update/Exit Form

1. Exit Summary
Agency Name Staff Name
Program Name Staff Phone Line
Date of entry into program Date of exit from program

2. Client Information
Client Name Today's Date
SSN Street Address
Date of Birth City, State, Zip
Email Phone

3. Reason For Leaving
□ Completed program □ Non-compliance with program □ Criminal activity/violence □ Non-payment of rent□ Death □ Disagreement with rules/persons □ other
□ Reached maximum time allowed □ Left for housing opportunity before completing program □ Unknown/Disappeared □ Needs could not be met If other, specify:

4. Destination
□ Place not meant for habitation
□ Emergency shelter, including hotel or motel paid for with emergency shelter voucher □ Safe Haven
□ Foster care home or foster care group home
□ Hospital or other residential non-psychiatric medical facility □ Jail, prison, or juvenile detention facility
□ Long-term care facility or nursing home
□ Psychiatric hospital or other psychiatric facility
□ Substance abuse treatment facility or detox center
□ Residential project or halfway house w/no homeless criteria □ Hotel or motel paid for without emergency shelter voucher □ Transitional housing for homeless persons (including homeless youth)* □ Host Home (non-crisis)
□ Staying or living in a friend's room, apartment or house, temporary tenure □ Staying or living in a family member's room, apartment or house, temporary tenure □ Staying or living in a friend's room, apartment or house, permanent tenure □ Staying or living in a family member's room, apartment or house, permanent tenure □ Moved from one HOPWA funded project to HOPWA PH
□ Moved from one HOPWA funded project to HOPWA TH
D Rental by client, with GPD TIP housing subsidy
□ Rental by client, with VASH housing subsidy
□ Permanent housing (other than RRH) for formerly homeless persons □ Rental by client, with RRH or equivalent subsidy
D Rental by client, with HCV voucher (tenant or project based) D Rental by client in a public housing unit
D Rental by client, no ongoing housing subsidy
D Rental by client, with other ongoing housing subsidy
□ Owned by client, with ongoing housing subsidy
□ Owned by client, no ongoing housing subsidy
D No exit interview completed
□ Other
□ Deceased
□ Client doesn't know
□ Client refused
□ Data Not Collected
If other, specify:

5. Residential Move-In Date {RRH Only)
31 Packet Pg. 298
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (9.2(a)--Shasta Community Month
If Yes, Date of Move-In

6. Updates
Monthly Income
□ NO CHANGE AT EXIT
D Alimony or Other Spousal Support
□ Child Support
D Earned Income (wages)
□ General Assistance (GA)
D Other
D Pension or retirement income from another job
D Private Disability Insurance
□ Retirement Income from Social Security
D SSDI
D SSI
□ TANF (including CalWORKs)
D Unemployment Insurance
D VA Non-Service Connected Disability Pension
D VA Service Connected Disability Compensation
D Worker's Compensation
Health Insurance:
□ NO CHANGE AT EXIT
□ MEDICAID/MEDI-CAL
□ MEDICARE
D State Children's Health Insurance Program
D Veteran's Administration (VA) Medical Services
□ Employer - Provided Health Insurance
□ Health Insurance obtained through COBRA
□ Private Pay Health Insurance
D State Health Insurance for Adults
D Indian Health Services Program
□ Other
HMIS Update/Exit Form
Day Year
Amount Non-Cash Benefits
□ NO CHANGE AT EXIT
$ D SNAP including CalFresh (Food Stamps)
$ D Special Supplemental Nutrition Program (WIC)
$ □ TANF Child Care Services
$ D TANF Transportation Services
$ D Other TANF Funded Services
(Sec.8/Public Housing/Rent Assist)
$ D Other Source
$
$
$
$
$
$
$
$
$
Notes Disabilities
□ NO CHANGE AT EXIT
D Alcohol Abuse
D Both Alcohol and Drug Abuse
□ Chronic Health Condition
D Developmental
□ Drug Abuse

D HIV/AIDS
D Mental Health Problem
□ Physical
***OPTIONAL EXIT QUESTIONS***
What supportive services did the client receive while in the program? □ Outreach D Education
□ Drug or Alcohol abuse services D Child care
D Employment assistance D Domestic Violence services
D Legal Services D Life skills (outside of case management) D Credit repair D Housing placement and search
□ Medi-Cal related services D Transportation
D Case management D Financial Assistance
D Mental Health services D Other
D Landlord engagement
Last Updated: 10/7/2019
Amount
$
$
$
$
$
$
Notes
33 Packet Pg. 299
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (9.2(a)--Shasta Community NorCal CA 516 Continuum of Care
Homeless Management Information System (HMIS)
Notice of Privacy Practices

THIS NOTICE DESCRIBES HOW INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.

If you have any questions about this Notice, you may contact either your service provider, or:

United Way of Northern California
3300 Chum Creek Road, Redding CA, 96002
(530) 241-7521
Your information is personal, and the NorCal CA 516 Continuum of Care is committed to protecting it. Your information is also very important to our ability to provide you with quality services, and to comply with certain laws.

This notice describes the privacy practices our employees and other personnel are required to follow in handling your information.

We are legally required to: Keep your information confidential, give you this notice of our legal duties and privacy practices with respect to your information, and comply with this notice.

CHANGES TO THIS NOTICE
We reserve the right to revise or change the terms of this Notice, and to apply those changes to our policies and procedures regarding your information. To obtain a copy of this notice, you can either ask any member of staff, or go to the United Way of Northern California website at: https://www.norcalunitedway.org/hmis.

HOW WE MAY USE AND DISCLOSE YOUR INFORMATION
For Housing: We create a record of your information, including housing services you receive at our partner agencies.

We need this record to provide you with quality services and to comply with certain legal requirements.

Participating agencies may use or disclose your information to other personnel who are involved in providing services for you. For example, a housing navigator may need to know disability information to provide appropriate housing resources. Your service team may share your information in order to coordinate the different things you need, such as referrals and services.

Participating agencies may use and disclose your information to other participating HMIS agencies.

We also may use and disclose your information to recommend service options or alternatives that may be of interest to you. Additionally, we may use and disclose your information to tell you about health-related benefits or services that may be of interest to you for example, Medi-Cal eligibility or Social Security benefits. You have the right to refuse this information.

For Service Collaboration: We also may use and disclose your information about you so that you do not have provide information more than once. This sharing, only when you access one of the participating agencies, can help avoid duplication of services and referrals that you are already receiving.

USES AND DISCLOSURES THAT DO NOT REQUIRE YOUR AUTHORIZATION Research: Under certain circumstances, we may use and disclose information about you for research purposes. For example, a research project may involve comparing your service level and of all clients who received similar services.

All research projects, however, are subject to a special approval process. This process evaluates a proposed research project and its use of information, trying to balance the research needs with clients' need for privacy of their information. Before the use or disclosure of information for research purposes, any such research project must be 35 Packet Pg. 300
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (9.2(a)--Shasta Community approved through an approval process. Aggregate information about you may be disclosed to people conducting a research project to help them identify data for clients with specific needs.

As Required By Law: We will use and disclose information when required by federal or state law or regulation.

To Avert a Serious Threat to Health or Safety: We may use and disclose your information when necessary to prevent a serious threat to your health and safety or the health and safety of the public or another person.

Public Health Activities: We may disclose your information for public health activities such as to report the abuse or neglect of children, elders, and dependent adults.

Abuse, Neglect, or Domestic Violence: We may disclose your information when notifying the appropriate government authority if we believe you have been the victim of abuse, neglect, or domestic violence. We will only make this disclosure if you agree or when required or authorized by law.

Oversight Activities: We may disclose your information to an oversight agency, such as the Department of Housing and Urban Development (HUD) or the State of California, for activities authorized by law. These oversight activities are necessary for the government to monitor government service programs, and compliance with civil rights laws.

OTHER USES OF YOUR INFORMATION
Other uses and disclosures of your information not covered by this Notice or the laws that apply to us will be made only with your written authorization. If you provide us authorization to disclose your information, you may revoke that authorization, in writing, at any time. If you revoke your authorization, we will no longer use or disclose your information for the reasons covered by the authorization, except that, we are unable to take back any disclosures we have already made when the authorization was in effect, and we are required to retain our records of the services that we provided to you.

YOUR RIGHTS REGARDING INFORMATION ABOUT YOU
Right to Inspect and Obtain Copies:

With certain exceptions, you have the right to inspect and obtain copies of your information from our records. To inspect and obtain copies of your information, you must submit a request in writing to your service provider where you received services. The request will be reviewed and responded to within three (3) business days. We reserve the right to deny your right to inspect and obtain copies of your information. If your request is denied, you may appeal this decision and request another services professional at United Way of Northern California, who was not involved in your provision of services, review the denial.

Right to Request an Amendment:

If you feel that your information in our records is incorrect or incomplete, you may ask us to amend the information.

You have the right to request an amendment for as long as we keep the information. To request an amendment, you must submit a request in writing to your service provider. Your request will become part of your record.

Right to Request Restrictions:

You have the right to request that we follow additional, special restrictions when disclosing your information. To request restrictions, you must make your request in writing to your service provider. In your request, you must tell us what information you want to limit, the type of limitation, and to whom you want the limitation to apply.

Right to Request Confidential Communications:

You have the right to request that we communicate with you about appointments or other matters related to your service in a specific way or at a specific location. For example, you can ask that we only contact you at work, or by mail at a post office box. To request confidential communications, you must make your request in writing to your Agency case manager or the person in charge of your services. Your request must specify how or where you wish to be contacted.
36 Packet Pg. 301
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (9.2(a)--Shasta Community Right to a Paper Copy of This Notice:

You may ask us for a paper copy of this Notice at any time. Even if you have agreed to receive this Notice electronically, you are entitled to receive a paper copy of this Notice. To obtain a paper copy of this Notice, ask any member of staff.

You have the right to file a complaint if you believe that staff has not complied with the practices outlined in this Notice. All complaints must be submitted in writing. You will not be penalized in any way for filing a complaint.

If you believe your privacy rights have been violated, you may file a complaint with the NorCal CA 516 Continuum of Care System Administrator.

To file a complaint with the Lead Agency, contact:

United Way of Northern California
3300 Churn Creek Road, Redding CA 96002
Email: [email protected]
To file a complaint with the State of California, contact:
www.privacy.ca.gov
866-785-9663
800-952-5210

ACKNOWLEDGEMENT OF RECEIPT
By signing this form, you acknowledge receipt of the HMIS Notice of Privacy Practices. Our Notice of Privacy Practices provides information about how we may use and disclose your protected information. We encourage you to read it in full. Our Notice of Privacy Practices is subject to change. Ifwe change our notice, you may obtain a copy of the revised notice by accessing our web site: https://www.norcalunitedway.org/hmis or by contacting any staff person involved in your services.

If you have any questions about our Notice of Privacy Practices, please contact:

United Way of Northern California
3300 Churn Creek Road, Redding CA 96002
Email: [email protected]
I acknowledge receipt of the HMIS Notice of Privacy Practices.

Client Signature Client Printed Name Date
Inability to Obtain Acknowledgement
To be completed only if no signature is obtained. If it is not possible to obtain the client's acknowledgement, describe the good faith efforts made to obtain the client's acknowledgement, and the reasons why the acknowledgement was not obtained:

Staff Member's Signature Staff Name and Title Date
Revs. 12/13/2023
37 Packet Pg. 302
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (9.2(a)--Shasta Community VULNERABILITY INDEX- SERVICE PRIORlTlZATlON DECISION ASSISTANCE TOOL (Vl-SPDAT) SINGLE ADULTS AMERICAN VERSION 2.01
Administration
Interviewer's Name Agency □ Team
□ Staff
□ Volunteer
Survey Date Survey Time Survey Location
DD/MM/YYYY __ /_/ __
Opening Script
Every assessor in your community regardless of organization completing the VI-SPDAT should use the same introductory script. In that script you should highlight the following information:
the name of the assessor and their affiliation (organization that employs them, volunteer as part of a Point in Time Count, etc.)
the purpose of the VI-SPDAT being completed
that it usually takes less than 7 minutes to complete
that only "Yes," "No," or one-word answers are being sought that any question can be skipped or refused
where the information is going to be stored
that if the participant does not understand a question or the assessor does not understand the ques tion that clarification can be provided
the importance ofrelaying accurate information tot he assessor and notfee ling that there is a correct or preferred answer that they need to provide, nor information they need to conceal Basic Information
First Name Nickname Last Name
In what language do you feel best able to express yourself? ______________ _ Date of Birth
DD/MM/YYYY_/_/ __
Age Social Security Number Consent to participate
□ Yes □ No
IF THE PERSON IS 60 YEARS OF AGE OR OLDER, THEN SCORE 1. ©201 5 OrgCode Consulting Inc. and Community Solutions. All rights reserved.

SCORE:
4 38 Packet Pg. 303
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (9.2(a)--Shasta Community

VULNERABILITY INDEX - SERVICE PRIORITIZATION DECISION ASSISTANCE TOOL (VI-SPDAT) SINGLE ADULTS AMERICAN VERSION 2.0·I
A. History of Housing and Homelessness

1. Where do you sleep most frequently? (check one) □ Shelters □ Transitional Housing
□ Safe Haven
□ Outdoors
□ Other (specify):
□ Refused
IF THE PERSON ANSWERS ANYTHING OTHER THAN "SHELTER", "TRANSITIONAL HOUSING", SCORE:

OR "SAFE HAVEN", THEN SCORE 1.

2. How long has it been since you lived in permanent stable housing?

3. In the last three years, how many times have you been homeless?
□ Refused
□ Refused
IF THE PERSON HAS EXPERIENCED 1 OR MORE CONSECUTIVE YEARS OF HOMELESSNESS, SCORE:

AND/OR 4+ EPISODES OF HOMELESSNESS, THEN SCORE 1.

B. Risks

4. In the past six months, how many times have you ...
a) Received health care at an emergency department/room? b) Taken an ambulance to the hospital?
c) Been hospitalized as an inpatient?
d) Used a crisis service, including sexual assault crisis, mental health crisis, family/intimate violence, distress centers and suicide prevention hotlines?
e) Talked to police because you witnessed a crime, were the victim of a crime, or the alleged perpetrator of a crime or because the police told you that you must move along?
f) Stayed one or more nights in a holding cell, jail or prison, whether that was a short-term sta like the drunk tank a Ion er sta for a □ Refused
□ Refused
□ Refused
□ Refused
□ Refused
□ Refused

5. Have you been attacked or beaten up since you've become homeless?
□ Y □ N □ Refused
40 Packet Pg. 304
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (9.2(a)--Shasta Community VULNERABILITY INDEX - SERVICE PRIORITlZA TION DECISION ASSIST ANGE TOOL (VI-SPDAT) SINGLE ADULTS AMERICAN VERSION 2.01

7. Do you have any legal stuff going on right now that may result □ Y □ N □ Refused in you being locked up, having to pay fines, or that make it more difficult to rent a place to live?
IF "YES," THEN SCORE 1 FOR LEGAL ISSUES.

8. Does anybody force or trick you to do things that you do not □ Y □ N □ Refused want to do?

9. Do you ever do things that may be considered to be risky □ Y □ N □ Refused like exchange sex for money, run drugs for someone, have unprotected sex with someone you don't know, share a
needle, or anything like that?
IF "YES" TO ANY OF THE ABOVE, THEN SCORE 1 FOR RISK OF EXPLOITATION.

C. Socialization & Daily Functioning

10. ls there any person, past landlord, business, bookie, dealer, or government group like the IRS that thinks you owe them money?

11. Do you get any money from the government, a pension, water and other things like that?
' .
• • • • • • • ,,. • • • '' • I .. • ' • • • I f: ..
relationship, or because family or friends caused you to become evicted?
□ Y □ N □ Refused
□ Y □ N □ Refused
SCORE:

SCORE:
42 Packet Pg. 305
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (9.2(a)--Shasta Community

VULNERABILITY INDEX - SERVICE PRIORITIZATION DECISION ASSISTANCE TOOL (VI-SPDAT) SINGLE ADULTS AMERlCAN VERSION 2.01
D. Wellness

15.Have you ever had to leave an apartment, shelter program, or □ Y □ N □ Refused other place you were staying because of your physical health?

16. Do you have any chronic health issues with your liver, kidneys, □ Y □ N □ Refused stomach, lungs or heart?

17. If there was space available in a program that specifically □ Y □ N □ Refused assists peop le that live with HIV or AIDS, would that be of interest to you?

18. Do you have any physical disabilities that would limit the type of housing you could access, or would make it hard to live independently because you'd need help?

19.When you are sick or not feeling well, do you avoid getting help?

20. FOR FEMALE RESPONDENTS ONLY: Are you currently pregnant? □ Y □ N □ Refused
□ Y □ N □ Refused
DY □ N □ N/Aor
Refused
IF "YES" TO ANY OF THE ABOVE, THEN SCORE 1 FOR PHYSICAL HEAL TH.

21.Has your drinking or drug use led you to being kicked out of □ Y □ N □ Refused an apartment or program where you were staying in the past?

23. Have you ever had trouble maintaining your housing, or been kicked out of an apartment, shelter program or other place you were staying, because of:
a) A mental health issue or concern?
b) A past head injury?
c) A learning disability, developmental disability, or other impairment?

24. Do you have any mental health or brain issues that would

I S TO ANY OF T E ABOVE, T SCORE FO
□ Y □ N D Refused
DY □ N □ Refused
□ Y □ N □ Refused
□ Y □ N □ Refused
SCORE:
44 Packet Pg. 306
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (9.2(a)--Shasta Community

VULNERABILITY INDEX - SERVICE PRIORITIZATION DECISION ASSISTANCE TOOL (VI-SPDAT)

SINGLE ADULTS

25. Are there any medications that a doctor said you should be taking that, for whatever reason, you are not taking?

26.Are there any medications like painkillers that you don't take the way the doctor prescribed or where you sell the medication?
IF "YES" TO ANY OF THE ABOVE, SCORE 1 FOR MEDICATIONS.

27. YES OR NO: Has your current period of
homelessness been caused by an experience of
emotional, physical,
psychological, sexual, or other type of abuse, or by any other trauma you have experienced?
IF "YES", SCORE 1 FOR ABUSE AND TRAUMA.

Scoring Summary

SUBTOTAL
AMERICAN VERSION 2.01
□ Y □ N □ Refused
□ Y □ N □ Refused
DY □ N □ Refused

RESULTS
SCORE:

SCORE:

DOMAIN
PRE-SURVEY Score: Recommendation:

A. HISTORY OF HOUSING & HOMELESSNESS
B. RISKS
C. SOCIALIZATION & DAILY FUNCTIONS
D. WELLNESS
GRAND
TOTAL:

Follow-Up Questions
On a regular day, where is it easiest to find
you and what time of day is easiest to do
so?
Is there a phone number and/or email
where someone can safely get in touch with
you or leave you a message?
Ok, now I'd like to take your picture so that
it is easier to find you and confirm your
identity in the future. May I do so?
/4
/4
/6
/17
place:
time:
0-3: no housing intervention
4-7: an assessment for Rapid
Re-Housing
8+: an assessment for Permanent
Supportive Housing/Housing First
or -----
phone: (_) -
email:
□ Yes □ No □ Refused
Communities are encouraged to think of additional questions that may be relevant to the programs being operated or your specific local context. This may include questions related to:
military service and nature of
discharge
• mobility issues legal status in country
income and source of it
ageing out of care current restrictions on where a person can 46 Packet Pg. 307
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (9.2(a)--Shasta Community Documentation Checklist: Homelessness Verification
Client Name:

Date:

Current Residence:
(Night Before Above Date)
Staff Name:

Program Name:

Component Type:
(ES, TH, RRH, PSH, etc.)
NOTE: Written third-party documentation is always preferred to certify homelessness.

Applicable
a/'
0 YES
□ YES
In File
o/
□

CATEGORY
✓Required Documentation in File
..

CATEGORY 1
PLACE NOT MEANT FOR HUMAN HABITATION, e.g., car, park, abandoned building, bus or train station, airport, camping ground (OK for CH-PSH, PSH, RRH, TH, SH, SSO)* D Written Third-Party (one or more of the following) dated within 14 days prior to program entry:

D HMIS record of homeless street outreach contacts
D Signed letter on letterhead from a homeless street outreach provider D Homelessness Certification (Form A) from a homeless street outreach provider OR
D Written Second-Party (both of the following):

OR
D Certification Based on Intake Conversation or Intake Staff Observation (Form G) AND D Staff Supplement to the Certification Based on Intake Conversation or Intake Staff Observation (Form G) describing attempts to secure third party verification D Written First-Party (both of the following):

D Client Self-Declaration of Homelessness (Form E) AND
D Staff Supplement to Self-Declaration of Homelessness (Form E) describing attempts to secure third-party verification

EMERGENCY SHELTER, SAFE HAVEN, HOTEL/MOTEL PAID BY CHARITABLE

ORGANIZATION OR GOVERNMENT PROGRAM FOR LOW-INCOME INDIVIDUALS (OK for CH-PSH, PSH, RRH, TH, SH, SSO)*
D Written Third-Party (one or more of the following) dated within 14 days prior to program entry:

OR
D HMIS record of stay in emergency shelter, safe haven, or hotel/motel paid for by charitable organization or government program
D Signed letter on letterhead from emergency shelter or safe haven provider or organization paying for hotel/motel stay
D Homelessness Certification (Form A) from emergency shelter or safe haven provider or organization paying for hotel/motel stay
D Written Second-Party (both of the following):

D Discharge paperwork with admission and discharge dates D Written (or oral, but recorded in writing) referral from social worker, case manager, or other official from institution with admission and discharge dates OR
D Written First-Party (both of the following):

D Client Self-Declaration of Homelessness (Form E) AND
D Staff Supplement to Self-Declaration of Homelessness (Form E) describing attempts to secure third-party verification
AND
0 YES □ Documentation of client's homeless status immediately prior to institutional stay D Written Third-Party (one or more of the following) dated within 14 days prior to □ NO institutionalization:

D HMIS record of shelter stay or homeless street outreach contacts D Signed letter on letterhead from emergency shelter or homeless street outreach provider
D Homelessness Certification (Form A) from emergency shelter or homeless street outreach provider
OR
D Written Second-Party (both of the following):

D Certification Based on Intake Conversation or Intake Staff Observation (Form G) AND
D Staff Supplement to the Certification Based on Intake Conversation or Intake Staff O�servation (Form G) describing attempts to secure third party verification OR
D Written First-Party (both of the following):

D Client Self-Declaration of Homelessness (Form E) AND
D Staff Supplement to Self-Declaration of Homelessness (Form E) describing attempts to secure third-party verification
TRANSITIONAL HOUSING if graduating from or timing out ofTH and either in emergency shelter or place not meant for human habitation prior to admission or fleeing or attempting to flee domestic violence including dating violence, sexual assault, stalking, human trafficking, and other dangerous/life-threatening conditions that relate to violence against the individual or a family member that make them afraid to return to primary nighttime residence (OK for PSH, some RRH, TH, SH, SSO)*
0 YES
D Written Third-Party (one or more of the following) dated within 14 days prior to program entry:
□ D HMIS records of transitional housing stay and entry from shelter or place not meant for human habitation
□ NO D Signed letter on letterhead from transitional housing provider certifying residency and homeless living situation prior to admission
D Homelessness Certification (Form A) signed by transitional housing provider OR
D Written First-Party (both of the following):

D Client Self-Declaration of Homelessness (Form E) AND
D Staff Supplement to Self-Declaration of Homelessness (Form E) describing attempts to secure third-party verification
*These are baseline eligibility rules based on project type. Your grant may have additional eligibility criteria. To determine applicable eligibility requirements:
1) Consult CoC NOFA under which project was first funded for applicable new project eligibility requirements AND 2) Consult CoC NOFA that funded the particular grant year for applicable renewal project eligibility requirementsAND 3) Consult HUD grant agreement, including commitments made in project application 49 Packet Pg. 309
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (9.2(a)--Shasta Community Documentation Checklist: Homelessness Verification
Applicable
o/
0 YES
0 YES
In File CATEGORY 1
o/ �Required Documentation in File
□
□
□
TRANSITIONAL HOUSING if graduating from or timing out of TH and neither in emergency shelter or place not meant for human habitation prior to admission nor fleeing or attempting to flee domestic violence including dating violence, sexual assault, stalking, human trafficking, and other dangerous/life-threatening conditions that relate to violence against the individual or a family member that make them afraid to return to primary nighttime residence (OK for some RRH, TH, SSO)* 0 Written Third-Party (one of the following) dated within 14 days prior to program entry:
0 HMIS records of transitional housing stay and homeless living situation prior to admission D Signed letter on letterhead from transitional housing provider certifying residency and homeless living situation prior to admission
0 Homelessness Certification (Form A) signed by transitional housing provider OR
0 Written First-Party (both of the following):
0 Client Self-Declaration of Homelessness (Form E) AND
D Staff Supplement to Self-Declaration of Homelessness (Form E) describing attempts to secure third-party verification
CATEGORY2 'd
IMMINENTLY LOSING PRIMARY NIGHTTIME RESIDENCE, i.e., primary nighttime residence will be lost within 14 days, and no subsequent residence has been identified, and the household lacks the resources and support networks needed to obtain other permanent housing (OK for some RRH, TH, SSO)*
At least one of the following:

AND
D Court order resulting from an eviction notice or equivalent, or formal eviction notice D For clients in hotels/motels not falling under Category 1, evidence that household lacks the financial resources necessary to stay for more than 14 days 0 Oral statement by individual or head of household that the owner or renter of the residence will not allow them to stay for more than 14 days and documentation by staff of the statement client made to staff and
0 Written verification from the owner or renter of the residence verifying client's statement or
0 Staff Supplement to Self-Declaration of Homelessness (Form E) describing attempts to secure verification from the owner or renter of the residence n Corroborating Client Self-Declaration of Homelessness (Form E) *These are baseline eligibility rules based on project type. Your grant may have additional eligibility criteria. To determine applicable eligibility requirements:
1) Consult CoC NOFA under which project was first funded for applicable new project eligibility requirementsAND 2) Consult CoC NOFA that funded the particular grant year for applicable renewal project eligibility requirements AND 3) Consult HUD grant agreement, including commitments made in project application so Packet Pg. 310
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (9.2(a)--Shasta Community Documentation Checklist: Homelessness Verification
CATEGORY4
FLEEING OR ATTEMPTING TO FLEE DOMESTIC VIOLENCE, including dating violence, sexual assault, stalking, human trafficking, and other dangerous/life-threatening conditions that relate to violence against the individual or a family member that make them afraid to return to primary nighttime residence ("the condition") (OK for PSH, some RRH, TH, SSO)* □ The following:
0 YES D Client Self-Declaration of Homelessness (Form E)

AND FOR NON-VICTIM SERVICE PROVIDERS
0NO □ If safety would not be jeopardized, written third-party certification with minimum amount of information necessary to document fleeing or attempting to flee the condition (one or more of the following):

D Written observation by intake worker verifying the condition D Signed letter on letterhead from by a housing or service provider, social worker, health-care provider, law enforcement agency, legal assistance provider, pastoral counselor, or any other organization from whom the individual or head of household has sought assistance for the condition *These are baseline eligibility rules based on project type. Your grant may have additional eligibility criteria. To determine applicable eligibility requirements:
1) Consult CoC NOFA under which project was first funded for applicable new project eligibility requirementsAND 2) Consult CoC NOFA that funded the particular grant year for applicable renewal project eligibility requirementsAND 3) Consult HUD grant agreement, including commitments made in project application 51 Packet Pg. 311
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (9.2(a)--Shasta Community Homelessness Certification (Form A)
Client(s) Name(s): --------------------------------------- □ Household without dependent children D Household with dependent children Number in the household: _______ This form is to certify that the above-named individual or household is currently homeless based on the check mark, other indicated information, and signature indicating their current living situation. By signing this form, you are certifying this information to be true. Check only one box and complete only that section.

Living Situation: Place not meant for human habitation
D The person(s) named above was/were living in a public or private place not designed for, or ordinarily used as a regular sleeping accommodation for humans, including a car, park, abandoned building, bus station, airport, or camp ground on the date(s) below.

Description of living situation (please provide the location and detailed description of living conditions):

Homeless Street Outreach/Referral Program Name: _____________________________ _ Date(s) of Contact:----------------------------------------- Authorized Agency Representative Name: ________________________________ _ Authorized Agency Representative Signature: ______________________ Date: _____ __ _ Living Situation: Emergency Shelter
D The person(s) named above was/were living in a supervised publicly or privately operated shelter on the date(s) below:

Emergency Shelter Program Name: ____________________________________ Date(s) of Night(s) in the Shelter:----------------------------------- Authorized Agency Representative Name: ________________________________ _ Authorized Agency Representative Signature: ______________________ Date: _______ _ Living Situation: Transitional Housing
[NOTE: USE ONLY FOR PURPOSES OF DOCUMENTING ELIGIBILITY FOR TRANSITIONAL HOUSING PROGRAMS] D The person(s) named above is/are currently living in a transitional housing program for persons who are homeless. The persons(s) named above is/are graduating from or timing out of the transitional housing program:

Transitional Housing Program Name:---------------------------------- Immediately prior to entering transitional housing the person(s) named above was/were residing in:

D emergency shelter OR D a place unfit for human habitation OR D ___________________ _ Authorized Agency Representative Name: ________________________________ _ Authorized Agency Representative Signature: ______________________ Date: _______ _

Page 1 of 1 ends

52 Packet Pg. 312
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (9.2(a)--Shasta Community NorCal Coe

SECOND-PARTY CERTIFICATION OF HOMELESSNESS BASED ON INTAKE CONVERSATION OR INTAKE STAFF OBSERVATION (Form B)
Applicant Name: Intake Date: Click here to enter a date.

Note: This form does not constitute third-party documentation and should be used only if third-party documentation is not available.

Instructions: If third-party documentation is not available, a housing program intake worker may provide second-party documentation of the applicant's homelessness by one of two methods:
• The intake worker may go out and physically observe the applicant's place of residence. • The intake worker may certify the applicant's homelessness in the intake worker's professional capacity based on their intake conversation with the applicant.

INFORMATION REQUESTED: PLEASE COMPLETE ONE OF THE TWO TABLES BELOW (To be completed by the intake worker)
If the intake worker physically observed the applicant's place of residence:

Approximate date Location (address, Description of living conditions observed (sleeping in a car, in a tent, in observed: name of public the open, etc.):
space, street name,
landmark, etc):

If the intake worker is certifying the applicant's homelessness in the intake worker's professional capacity based on their intake conversation with the applicant:

Approximate Location where applicant Description of intake conversation with applicant and reason you date when was living: believe they were living in a homeless situation:
applicant
experienced
homelessness:

D Place not meant for
human habitation
D Emergency Shelter
D Safe Haven
D Hotel/motel paid by
charitable organization or
government program for
low-income individuals

Page 1 of 2 ends

53 Packet Pg. 313
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (9.2(a)--Shasta Community I certify that based on my physical observation or to the best of my knowledge and in my professional opinion, that the Applicant was living in a place not meant for human habitation, emergency shelter, safe haven, or hotel/motel paid by charitable organization or government program for low-income individuals during the above time.

Printed Name Organization Title
Signature Date Phone Number
Staff Supplement to Certification Based on Intake Conversation I understand that third-party verification is the preferred method of certifying homelessness for an individual or household who is applying for assistance. I understand my declaration at intake is only permitted when I have attempted to but cannot obtain third party verification.

Documentation of attempt(s) made for third-party verification:

Date of Contact Individual/Organization Contacted Method of Contact Staff Signature: ________________________ _
Outcome of Contact
Date: _____________ _

Page 2 of 2 ends

54 Packet Pg. 314
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (9.2(a)--Shasta Community Client Self-Declaration of Homelessness (Form C)
Instructions: If third-party documentation is not available, individuals or households may self-certify their current homeless status.

Please initial the line below next to your current living situation and provide the details requested.

Applicant Name:------------------------------------------ My current living situation is:
__ Place not meant for human habitation (e.g. such as cars, parks, sidewalks) Location and Dates:----------------------------------------- __ Emergency shelter
Emergency Shelter Name, Location and Dates of Residency __________________________ _ __ Transitional Housing
Transitional Housing Program Name, Location and Dates of Residency ______________________ _ AND
Previous Homeless Living Situation {Name, Location) and Dates: _________________________ _ __ Discharging from a Hospital or other Institution
Hospital or Institution Name, Location, Date of Entry, and Expected Discharge Date: _________________ _ AND
Previous Homeless Living Situation Details and Dates: ____________________________ _ __ Fleeing a domestic violence, including dating violence, sexual assault, stalking, human trafficking, and other dangerous/life threatening conditions that relate to violence against me or a family member that make me afraid to return to my primary residence and (initial all that are true)
__ Have no other place to live
__ Do not have the financial resources and support networks to obtain other housing __ Being evicted from the housing we are presently staying in and (initial all that are true) [NOTE: SUCH INDIVIDUALS ARE ELIGIBLE FOR A LIMITED SUBSET OF PROGRAMS- CONSULT DOCUMENTATION CHECKLIST] __ Must leave this housing within the next ___ days
__ Have not identified other housing
__ Do not have the financial resources and support networks to obtain other housing I certify the above-stated information to be true.

Applicant Signature: _________________________ Date: _____________ _

Page 1 of 2 ends

55 Packet Pg. 315
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (9.2(a)--Shasta Community Staff Supplement to Self-Declaration of Homelessness
I understand that third-party verification is the preferred method of certifying homelessness for an individual or household who is applying for assistance. I understand self-declaration is only permitted when I have attempted to but cannot obtain third party verification.

Documentation of attempts made for third-party verification:

Date of Contact Individual/Organization Contacted Method of Contact Outcome of Contact StaffSignature: _________________________ Date: ____________ _

Page 2 of 2 ends

56 Packet Pg. 316
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (9.2(a)--Shasta Community SCO ID:

STATE OF CALIFORNIA- DEPARTMENT OF GENERAL SERVICES �-------------.----------------,

STANDARD AGREEMENT
STD 213 (Rev. 04/2020)

AGREEMENT NUMBER
23-ERF-3-L-00008
PURCHASING AUTHORITY NUMBER (If Applicable)
010725

1. This Agreement is entered into between the Contracting Agency and the Contractor named below:

CONTRACTING AGENCY NAME
Business, Consumer Services and Housing Agency

CONTRACTOR NAME
City of Redding

2. The term of this Agreement is:

START DATE
10/12/2023

THROUGH END DATE
3/31/2027

3. The maximum amount of this Agreement is:
$8,354,955.00 (Eight Million Three Hundred Fifty Four Thousand Nine Hundred Fifty Five Dollars and No Cents)

4. The parties agree to comply with the terms and conditions of the following exhibits, which are by this reference made a part of the Agreement.

Exhibits Title
Exhibit A Authority, Purpose and Scope of Work
Exhibit B Budget Detail and Disbursement Provisions
Exhibit C State of California General Terms and Conditions + - Exhibit D General Terms and Conditions -
+ - Exhibit E Special Terms and Conditions -
'terns shown with an asterisk(*), are hereb incor orated by reference and made y p p art of this a reement as if attached hereto. g These documents can be viewed at httos:l/www.dqs.ca.qov/0LS/Resources 'N WITNESS WHEREOF, THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO.

CONTRACTOR
CONTRACrDR NAME (if other than an individual, state whether a corporation, partnership, etc.) City of Redding

CONTRACTOR BUSINESS ADDRESS
777 Cypress Ave

PRINTED NAME OF PERSON SIGNING
Barry Tippin
ATTEST:

CITY
Redding
TITLE
City Manager
STATE
CA
Pages
6 4
1 10
2 ZIP
96001
(>
Packet Pg. 317
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (9.2(a)--Shasta Community SCO ID:

STATE OF CALIFORNIA- DEPARTMENT OF GENERAL SERVICES �-----------�-------------�

STANDARD AGREEMENT
STD 213 (Rev. 04/2020)

CONTRACTING AGENCY NAME
Business, Consumer Services and Housing Agency

CONTRACTING AGENCY ADDRESS
500 Capitol Mall, Suite 1850

PRINTED NAME OF PERSON SIGNING
Lourdes Castro Ramirez

CONTRACTING AGENCY AUTHORIZED SIGNATURE
��i1i�

CALIFORNIA DEPARTMENT OF GENERAL SERVICES APPROVAL

AGREEMENT NUMBER
23-ERF-3-L-00008

STATE OF CALIFORNIA
PURCHASING AUTHORITY NUMBER (If Applicable)
010725

CITY STATE ZIP
Sacramento CA 95814
TITLE
Secretary

DATE SIGNED
Oct 12, 2023
EXEMPTION (If Applicable)
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Encampment Resolution Funding Program
Round 3, Lookback Disbursement (ERF-3-L)
Standard Agreement

EXHIBIT A
City of Redding
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AUTHORITY, PURPOSE, AND SCOPE OF WORK
The State of California has established the Encampment Resolution Funding Program ("ERF" or "Program") pursuant to Chapter 7 (commencing with Section 50250) of Part 1 of Division 31 of the Health and Safety Code. Amended by SB 197 (Statutes of 2022, Chapter 70, Sec.3-8, effective June 30, 2022).

The Program is administered by the California lnteragency Council on Homelessness ("Cal ICH") in the Business, Consumer Services and Housing Agency ("Agency"). ERF provides one-time, competitive grant funds to Continuums of Care and / or Local Jurisdictions as defined below. To date, there have been two previous rounds of the Encampment Resolution Funding Program. This Standard Agreement governs the Lookback Disbursement in Round 3 of the ERF Program ("ERF-3-L"). For this Standard Agreement, ERF-3-L is synonymous with "ERF" or "Program"." and refers to programs and grantees under Health and Safety Code section 50252.1 (b).

This Standard Agreement along with all its exhibits ("Agreement") is entered into by Cal ICH and a Continuum of Care or a Local Jurisdiction ("Grantee") under the authority of, and in furtherance of, the purpose of the Program. In signing this Agreement and thereby accepting this award of funds, the Grantee agrees to comply with the terms and conditions of this Agreement, the Notice of Funding Availability ("NOFA") under which the Grantee applied, the representations contained in the Grantee's application, Cal ICH guidance or directives, and the requirements appearing in the statutory authority for the Program cited above. 2) Purpose
As stated in the NOFA, the Program's objective is to fund actionable, person centered local proposals that resolve the experience of unsheltered homelessness for people residing in encampments. Resolving these experiences of homelessness will necessarily address the safety and wellness of people within encampments, resolve critical encampment concerns, and transition individuals into interim shelter with clear pathways to permanent housing or directly into permanent housing, using data informed, non-punitive, low-barrier, person-centered, Housing First, and coordinated approaches. These projects must comply with the principles of Housing First as defined in Welfare and Institutions Code Section 8255. Proposals may bolster existing, successful models and/or support new approaches that provide safe Initial Here� Packet Pg. 319
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stable, and ultimately permanent housing for people experiencing homelessness in encampments. Expenditures shall be consistent with the legislative intent of the authorizing statute to ensure the safety and wellness of people experiencing homelessness in encampments.
3) Definitions
The following Encampment Resolution Funding Program terms are defined in accordance with Health and Safety Code Section 50250, Subdivisions (a) - (I); (a) "Additional funding round moneys" means moneys appropriated for the program in or after fiscal year 2022-23.
(b) "Agency" means the Business, Consumer Services, and Housing Agency. (c) "Applicant" means a continuum of care or local jurisdiction (d) "Continuum of Care" has the same meaning as in Section 578.3 of Title 24 of the Code of Federal Regulations.
(e) "Council" means the California lnteragency Council on Homelessness, previously known as the Homeless Coordinating and Financing Council created pursuant to Section 8257 of the Welfare and Institutions Code.
(f) "County" includes, but is not limited to, a city and county. (g) "Funding round 1 moneys" means moneys appropriated for the program in fiscal year 2021-22.
(h) "Homeless" has the same meaning as in Section 578.3 of Title 24 of the Code of Federal Regulations.
(i) "Local Jurisdiction" means a city, including a charter city, a county, including a charter county, or a city and county, including a charter city and county.

U) "Program" means the Encampment Resolution Funding program established pursuant to this chapter.
(k) "Recipient" means an applicant that receives grant funds from the council for the purposes of the program.
(I) "State right-of-way" means real property held in title by the State of California Additional definitions for the purposes of ERF program:
"Grantee" is "a Continuum of Care or a Local Jurisdiction that receives grant funds from the Council for the purposes of the program. Grantee is synonymous with "Recipient."
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"Subrecipients" or "Subgrantees" are entities that receive subawards from "Recipients" or "Grantees" to carry out part of the Program. "Expended" means all ERF funds obligated under contract or subcontract that have been fully paid and receipted, and no invoices remain outstanding. "Obligate" means that the Grantee has placed orders, awarded contracts, received services, or entered into similar transactions that require payment using ERF funding. Grantees must obligate the funds by the statutory deadlines set forth in this Exhibit A.
"Cal ICH" is synonymous with "Council".
4) Scope of Work
This Scope of Work identifies the terms and conditions necessary to accomplish the Program's intended objectives.

As detailed in Exhibit A.2, the Program's objective is to fund grantees to implement actionable, person-centered local proposals that resolve the experience of unsheltered homelessness for people residing in encampments.

Grantees will implement their ERF funded local proposals in compliance with the terms and conditions of this Agreement, the NOFA under which the Grantee applied, the representations contained in the Grantee's application, Cal ICH guidance and directives, and the requirements per the authorizing statute.

Expenditures shall be consistent with the legislative intent of the authorizing statute to ensure the safety and wellness of people experiencing homelessness in encampments. Permissible eligible uses and activities are detailed below in Exhibit B, Budget Details and Disbursement Provisions. Prior to fully executing this agreement, Grantees must standardize their budget using a Cal ICH provided budget template.

Grantees are expected to be close partners with Cal ICH. This means timely and accurate reporting, candid communication of successes and challenges, and availability of persons, information, or materials.

Quarterly reporting requirements are detailed below in Exhibit 0.4. Reporting, Evaluation, and Audits.

Fiscal deadlines are detailed below in Exhibit A.6. Effective Date, Term of Agreement, and Deadlines.

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Grantees shall complete a Final Work Product (As detailed below in Exhibit A.6.d.) and participate in a program evaluation regarding their implementation of ERF awards. To support this effort, Cal ICH will make Technical Assistance available.

Cal ICH maintains sole authority to determine if a Grantee is acting in compliance with the program objectives and may direct Grantees to take specified actions or risk breach of this Agreement. Grantees will be provided reasonable notice and Cal ICH's discretion in making these determinations are absolute and final. 5) Cal ICH Contract Coordinator
Cal IC H's Contract Coordinator for this Agreement is the Council's Grant Development Section Chief or the Grant Development Section Chiefs designee.

Unless otherwise instructed, any communication shall be conducted through email to the Cal ICH Contractor Coordinator or their designee. If documents require an original signature, the strongly preferred form is an e-Signature in accordance with the Uniform Electronic Transactions Act (UETA). If an Awardee is unwilling or unable to sign a document electronically, Agency shall accept wet or original signed documents. These documents containing wet signatures should be both mailed to Cal ICH and scanned and emailed as instructed. State law or policy may require the use of wet signatures for specific documents. The Representatives during the term of this Agreement will be:

PROGRAM GRANTEE
ENTITY: Business, Consumer Services City of Redding and Housing Agency California lnteragency Council on
SECTION/UNIT: Homelessness
(Cal ICH)
ADDRESS: 801 Capital Mall, 6th floor 777 Cypress Ave
Sacramento, CA, 95814 Redding, CA 96001
CONTRACT Jeannie McKendry Steve Bade COORDINATOR
PHONE (916) 510-9446 (530) 245-7129NUMBER:

EMAIL [email protected] [email protected] ADDRESS: and [email protected] The Council reserves the right to change their Cal ICH Contractor Coordinator, designee, and / or contact information at any time with reasonable notice to the Grantee.

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All requests to update the Grantee information listed within this Agreement shall be emailed to Cal ICH grant's general email box at [email protected].

Notice to either party may be given by email. Such notice shall be effective when received as indicated on email. Changes to Cal !CH Contractor Coordinator, designee, and/ or contact information or grantee information can be made without a formal amendment, approved by DGS, if necessary.
6) Effective Date, Term of Agreement, and Deadlines
a) This Agreement is effective upon execution by Cal ICH, which includes signature from the Grantee and Cal !CH. This is indicated by the Cal !CH provided signature and date on the second page of the accompanying STD. 213, Standard Agreement.
b) Performance shall start no later than 30 days, or on the express date set by Cal ICH and the Grantees, after all approvals have been obtained and the Grant Agreement is fully executed. Should the Grantee fail to commence work at the agreed upon time, Cal ICH, upon five (5) days written notice to the grantee, reserves the right to terminate the Agreement.
c) Grantees will continue to perform until the Agreement is terminated, including data reporting and participation in program evaluation activities, as needed. d) This Agreement will terminate on March 31, 2027.

Grantees shall submit a Final Work Product by September 30, 2026. The Final Work Product will include programmatic and fiscal data and a narrative on the outputs and outcomes of the program on a reporting template to be provided by Cal ICH.

Cal ICH will review submitted Final Work Products and collaborate with Grantees to cure any deficiencies by March 31, 2027.

Grantees are expected to continue performing until March 31, 2027. This means timely and accurate reporting, candid communication of success or shortcomings, and availability of persons, information, or materials. e) Expenditure and Obligation Deadlines:
i. Grantees shall expend no less than 50 percent and obligate 100 percent of Program funds by June 30, 2025.

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ii. Grantees that have not expended 50 percent of their Program funds by June 30, 2025, shall return the unspent portion to Cal ICH, in a form and manner determined by Cal ICH.
iii. Grantees that have not obligated 100 percent of their Program funds by June 30, 2025, shall submit an alternative disbursement plan to Cal ICH for approval no later than July 30, 2025. This alternative disbursement plan should detail the explanation for the delay and plans for all future obligations and expenditures.
iv. Grantees not meeting the requirements outlined in (i) may be subject to additional corrective action, as determined by Cal ICH. v. All Program funds (100 percent) shall be expended by June 30, 2026. Any funds not expended by this date shall revert to the fund of origin pursuant to HSC Section 50253(d)(5).
7) Special Conditions
Cal ICH maintains sole authority to determine if a Grantee is acting in compliance with the program objectives and may direct Grantees to take specified actions or risk breach of this Agreement. Grantees will be provided reasonable notice and Cal ICH's discretion in making these determinations are absolute and final.

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Encampment Resolution Funding Program (ERF-3-L)
Standard Agreement

EXHIBIT B
BUDGET DETAIL and DISBURSEMENT PROVISIONS
1) General Conditions Prior to Disbursement
All Grantees must submit the following completed forms prior to ERF being released:
• Request for Funds Form ("RFF")
• STD 213 Standard Agreement form and initialed Exhibits A through E • STD 204 Payee Data Record or Government Agency Taxpayer ID Form 2) Disbursement of Funds
ERF will be disbursed to the Grantee upon receipt, review and approval of the completed Standard Agreement and RFF by Cal ICH.

The RFF must include the total amount of Program funds proposed to be expended.

The ERF will be disbursed in one allocation via mailed check once the RFF has been received by the SCO. Checks will be mailed to the address and contact name listed on the RFF.
3) Budget Details and Expenditure of Funds
The Grantee shall expend Program funds on eligible uses and activities as detailed in the submitted standardized budget. Cal ICH reserves the right to direct specific line-item changes in the originally submitted Application budget or subsequently submitted standardized budgets.
a) Budget Changes
i) Process:

Budget modification requests should be made as part of the quarterly report process. These requests will be reviewed in the first week after quarterly reports are received. Cal ICH may consider budget change requests outside of this process, through email as needed due to documented, exigent circumstances. Grantees carry the burden to anticipate foreseeable budget change requests and should plan accordingly.

Cal ICH reserves the right to amend or adjust this process as necessary.

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Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (9.2(a)--Shasta Community ii) Conditions requiring a budget modification request:

City of Redding
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Changes may be made to the timing (e.g., fiscal year) of eligible use expenditures without prior approval by Cal ICH so long as the total expenditures (actual and projected) for each eligible use category remain the same as approved in the standardized budget.

Any decrease or increase to the total expenditures for any eligible use category must be approved by Cal ICH's Grant Development Section Chief or their designee, in writing, before the Grantee may expend Program funds according to an alternative standardized budget. The Grant Development Section Chief will respond to Grantee with approval or denial of request. Failure to obtain written approval from Cal ICH as required by this section may be considered a breach of this Agreement. A breach of this agreement may result in remedies listed below in Exhibit 0.6. Breach and Remedies.

Regardless of an increase or decrease of an expenditure amount, any significant or material programmatic or fiscal change as considered by a reasonable project manager should be submitted to Cal ICH for approval. b) Eligible Uses
Eligible uses and activities must be consistent with HSC Sections 50250 - 50254, other applicable laws, the terms and conditions of this Agreement, Cal ICH guidance or directives, the NOFA under which the Grantee applied, representations contained in the Grantee's application, and the Purpose of the Program as detailed in Exhibit A.2. Purpose.

Eligible uses and activities include, but are not limited to, the following:

Rapid Rehousing: Rapid rehousing, including housing identification services, rental subsidies, security deposits, incentives to landlords, and holding fees for eligible persons, housing search assistance, case management and facilitate access to other community-based services.

Operating Subsidies: Operating subsidies in new and existing affordable or supportive housing units, emergency shelters, and navigation centers. Operating subsidies may include operating reserves.

Street Outreach: Street outreach to assist eligible persons to access crisis services, interim housing options, and permanent housing and services. Services Coordination Services coordination, which may include access to workforce, education, and training programs, or other services needed to improve and Initial Here� Packet Pg. 326
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promote housing stability for eligible persons, as well as direct case management services being provided to persons.

Systems Support: Systems support for activities that improve, strengthen, augment, complement, and/or are necessary to create regional partnerships and a homeless services and housing delivery system that resolves persons' experiences of unsheltered homelessness.

Delivery of Permanent Housing: Delivery of permanent housing and innovative housing solutions, such as unit conversions that are well suited for eligible persons.

Prevention and Shelter Diversion: Prevention and shelter diversion to permanent housing, including flexible forms of financial assistance, problem solving assistance, and other services to prevent people that have been placed into permanent housing from losing their housing and falling back into unsheltered homelessness. This category is only available to serve people who were formerly residing in the prioritized ERF encampment site.

Interim Sheltering: Interim sheltering, limited to newly developed clinically enhanced congregate shelters, new or existing non-congregate shelters, and operations of existing navigation centers and shelters based on demonstrated need that are well suited for eligible persons.

Improvements to Existing Emergency Shelters: Improvements to existing emergency shelters to lower barriers, increase privacy, better address the needs of eligible persons, and improve outcomes and exits to permanent housing.

Administration: up to 5% of awarded Program funds may be applied to administrative costs.

NOTE: Program funds shall not be expended on Site Restoration or other Ineligible Costs as detailed immediately below.
4) Ineligible Costs
ERF shall not be used for costs associated with activities in violation, conflict, or inconsistent with HSC Sections 50250 - 50254, other applicable laws, the terms and conditions of this Agreement, Cal ICH guidance or directives, the NOFA under which the Grantee applied, representations contained in the Grantee's application, and the Purpose of the Program as detailed in Exhibit A.2. Purpose.

Costs shall not be used for any use or activity that is in violation, conflict, or inconsistent with the legislative intent of the authorizing statute to ensure the safety and wellness of people experiencing homelessness in encampments.

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Moreover, no parties to this contract nor their agents shall directly or indirectly use ERF awards for any use or activity that is in violation, conflict, or inconsistent with the legislative intent of the authorizing statute to ensure the safety and wellness of people experiencing homelessness in encampments. This prohibition includes using ERF funds in connection to or in support of activities that cause a traumatic effect on those experiencing homelessness.

Cal ICH, at its sole and absolute discretion, shall make the final determination regarding the allowability of ERF expenditures.

Cal ICH reserves the right to request additional clarifying information to determine the reasonableness and eligibility of all uses of the funds made available by this Agreement. If the Grantee or its funded sub recipients use ERF funds to pay for ineligible activities, the Grantee shall be required to reimburse these funds to Cal ICH at an amount and timeframe determined by Cal ICH.

An expenditure which is not authorized by this Agreement, or by written approval of Cal ICH, or which cannot be adequately documented, shall be disallowed, and must be reimbursed to Cal ICH by the Grantee at an amount and timeframe determined by Cal ICH.

Program funds shall not be used to supplant existing local funds for homeless housing, assistance, prevention, or encampment resolution.

Unless expressly approved by Cal ICH in writing reimbursements are not permitted for any Program expenditures prior to this Agreement's date of execution.

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Encampment Resolution Funding Program (ERF-3-L)
Standard Agreement

EXHIBIT C

STATE OF CALIFORNIA GENERAL TERMS AND CONDITIONS
This exhibit is incorporated by reference and made part of this agreement. The General Terms and Conditions (GTC 04/2017) can be viewed at the following link:
https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/GTC-April-2017- FI NALapri12017. pdf?la=en&hash=3A64979F77705B9035309433EE8 1969FD6905202 In the interpretation of this Agreement, any inconsistencies between the State of California General Terms and Conditions (GTC - 04/2017) and the terms of this Agreement and its exhibits/attachments shall be resolved in favor of this Agreement and its exhibits/attachments.

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Encampment Resolution Funding Program (ERF-3-L)
Standard Agreement

EXHIBIT D

GENERAL TERMS AND CONDITIONS
1) Termination and Sufficiency of Funds
a) Termination of Agreement
Cal ICH may terminate this Agreement at any time for cause by giving a minimum of 14 days' notice of termination, in writing, to the Grantee. Cause shall consist of violations of any conditions of this Agreement, any breach of contract as described in paragraph 6 of this Exhibit D; violation of any federal or state laws; or withdrawal of Cal ICH's expenditure authority. Upon termination of this Agreement, unless otherwise approved in writing by Cal ICH, any unexpended funds received by the Grantee shall be returned to Cal ICH within 30 days of Cal IC H's specified date of termination. b) Sufficiency of Funds
This Agreement is valid and enforceable only if sufficient funds are made available to Cal ICH by legislative appropriation. In addition, this Agreement is subject to any additional restrictions, limitations or conditions, or statutes, regulations or any other laws, whether federal or those of the State of California, or of any agency, department, or any political subdivision of the federal or State of California governments, which may affect the provisions, terms or funding of this Agreement in any manner.
2) Transfers
Grantee may not transfer or assign by subcontract or novation, or by any other means, the rights, duties, or performance of this Agreement or any part thereof, except as allowed within Exhibit D.12. (Special Conditions - Grantees/Sub Grantee) or with the prior written approval of Cal ICH and a formal amendment to this Agreement to affect such subcontract or novation.
3) Grantee's Application for Funds
Grantee submitted a standardized budget to Cal ICH as part of their application for the Program.

Grantee warrants that all information, facts, assertions and representations contained in the application and approved modifications and additions thereto are true, correct, and complete to the best of Grantee's knowledge. In the event that any Initial Here� Packet Pg. 330
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part of the application and any approved modification and addition thereto is untrue, incorrect, incomplete, or misleading in such a manner that would substantially affect Cal ICH approval, disbursement, or monitoring of the funding and the grants or activities governed by this Agreement, then Cal ICH may declare a breach of this Agreement and take such action or pursue such remedies as are legally available. 4) Reporting, Evaluation, and Audits
a) Reporting Requirements
i. Timing and Format of Reports.

Grantee is required to provide Cal ICH or its agents with all data and outcomes that may inform an assessment of the funded proposal. Grantees shall report quarterly and have one Final Work Product submitted prior to this Agreement's termination.

The quarterly reports shall be submitted on a template to be provided by Cal ICH at least 90 days prior to the first reporting deadline. Cal ICH may request interim reports as needed and will provide no less than 30 days' notice to Grantees.
ii. Required Data
Grantees will be required to provide:
• Outreach and service path data at the anonymized, individual level; • Current housing status of persons served in the aggregate; • Status of funding as presented in the Cal ICH approved, standardized budget; and
• Continued confirmation that projects receiving ERF funds are populated timely into HMIS and use Cal ICH supplied funding codes.

Cal ICH's discretion in identifying which information shall be included in these reports is final. Grantees shall also report information in the form and manner required by Cal ICH. Failure to comply will be considered a breach.

Pursuant to HSC Section 50254, grantees shall provide data elements, including, but not limited to, health information, in a manner consistent with state and federal law, to their local Homeless Management Information System for tracking in the statewide Homeless Data Integration System.

Pursuant to HSC Section 50254(b)(3), Grantees shall report individual, client-level data for persons served by grant funding to the council, in addition to any data reported through local Homeless Management Initial Her� Packet Pg. 331
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Information System, as required by the council for the purposes of research and evaluation of grant performance, service pathways, and outcomes for people served.

Grantees shall comply with the data entry requirements of AB 977, located at Welfare and Institutions Code section 8256(d).
iii. Cal ICH usage of Reports
Pursuant to HSC Section 50254(b)(4), Council staff may use information reported directly from grantees and through statewide Homeless Data Integration System for the purposes of research and evaluation of grant performance, service pathways, and outcomes for people served. iv. Failure to Report
If the Grantee fails to provide any such report, Cal ICH may recapture any portion of the amount authorized by this Agreement with a 14-day written notification.
b) Evaluation
i. At Cal ICH's discretion, Grantees shall participate in a program evaluation regarding their implementation of ERF awards. To support this effort, Cal ICH will contract a third party to complete the evaluation. ii. Grantees are expected to be close partners with Cal ICH for this program evaluation and for all evaluative aspects of this Program. This means timely and accurate reporting, candid communication of success or challenges, and availability of persons, information, or materials. More specifically, Grantees must cooperate with Cal ICH or its designee as reasonably required to implement an evaluation plan. This includes providing or facilitating the collection of data and materials as reasonably requested by Cal ICH or its designee.
iii. For the purpose of evaluation, Cal ICH or its designee may visit sites related to the project and film, tape, photograph, interview, and otherwise document Grantee's operations during normal business hours and with reasonable Initial Here� Packet Pg. 332
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advance notice. Cal ICH will comply with Grantee's site visit terms during any site visits.
iv. Grantees should maintain active data, documents, and filings in anticipation of this evaluation. Special care should be taken to organize and preserve internal work products that guided implementation by the Grantee or subgrantee.
v. Grantees shall notify Cal ICH and provide copies of any reports or findings if Grantee conducts or commissions any third-party research or evaluation regarding their funded project.
vi. All terms and conditions that apply to reporting similarly apply to evaluation. c) Auditing
• Cal ICH reserves the right to perform or cause to be performed a financial audit. At Cal ICH request, the Grantee shall provide, at its own expense, a financial audit prepared by a certified public accountant. Should an audit be required, the Grantee shall adhere to the following conditions:
i) The audit shall be performed by an independent certified public accountant. ii) The Grantee shall notify Cal ICH of the auditor's name and address immediately after the selection has been made. The contract for the audit shall allow access by Cal ICH to the independent auditor's working papers. iii) The Grantee is responsible for the completion of audits and all costs of preparing audits.
iv) If there are audit findings, the Grantee must submit a detailed response acceptable to Cal ICH for each audit finding within 90 days from the date of the audit finding report.
5) Inspection and Retention of Records
a) Record Inspection
Cal ICH or its designee shall have the right to review, obtain, and copy all records and supporting documentation pertaining to performance under this Agreement. The Grantee agrees to provide Cal ICH, or its designee, with any relevant information requested. The Grantee agrees to give Cal ICH or its designee access to its premises, upon reasonable notice and during normal business hours, for the purpose of interviewing employees who might reasonably have information related to such records, and of inspecting and copying such Initial Here£
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books, records, accounts, and other materials that may be relevant to an investigation of compliance with the ERF laws, Cal ICH guidance or directives, and this Agreement.
b) Record Retention
The Grantee further agrees to retain all records described in subparagraph A for a minimum period of five (5) years after the termination of this Agreement.

If any litigation, claim, negotiation, audit, monitoring, inspection, or other action has been commenced before the expiration of the required record retention period, all records must be retained until completion of the action and resolution of all issues which arise from it.
c) Public Records Act
The grantees' application, this contract, and other documents related to the grant are considered public records, which are available for public viewing pursuant to the California Public Records Act.
6) Breach and Remedies
a) Breach of Agreement
Breach of this Agreement includes, but is not limited to, the following events:
i. Grantee's failure to comply with the terms or conditions of this Agreement. ii. Use of, or permitting the use of, Program funds provided under this Agreement for any ineligible activities.
iii. Any failure to comply with the deadlines set forth in this Agreement. b) Remedies for Breach of Agreement
In addition to any other remedies that may be available to Cal ICH in law or equity for breach of this Agreement, Cal ICH may, in a form and manner determined by Cal ICH:
i. Conduct a program monitoring which will include a corrective action plan (CAP) with findings, remedies, and timelines for resolving the findings. ii. Bar the Grantee from applying for future ERF funds; Initial Here� Packet Pg. 334
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (9.2(a)--Shasta Community iii. Revoke any other existing ERF award(s) to the Grantee; City of Redding
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iv. Require the return of any unexpended ERF funds disbursed under this Agreement;
v. Require repayment of ERF funds disbursed and expended under this Agreement;
vi. Require the immediate return to Cal ICH of all funds derived from the use of ERF
vii. Seek, in a court of competent jurisdiction, an order for specific performance of the defaulted obligation or participation in the technical assistance in accordance with ERF requirements.
c) All remedies available to Cal ICH are cumulative and not exclusive. d) Cal ICH may give written notice to the Grantee to cure the breach or violation within a period of not less than 14 days.
7) Waivers
No waiver of any breach of this Agreement shall be held to be a waiver of any prior or subsequent breach. The failure of Cal ICH to enforce at any time the provisions of this Agreement, or to require at any time, performance by the Grantee of these provisions, shall in no way be construed to be a waiver of such provisions nor to affect the validity of this Agreement or the right of Cal ICH to enforce these provisions.
8) Nondiscrimination
During the performance of this Agreement, Grantee and its subrecipients shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of sex (gender), sexual orientation, gender identity, gender expression, race, color, ancestry, religion, creed, national origin (including language use restriction), pregnancy, physical disability (including HIV and AIDS), mental disability, medical condition (cancer/genetic characteristics), age (over 40), genetic information, marital status, military and veteran status, denial of medical and family care leave or pregnancy disability leave, or any other characteristic protected by state or federal law. Grantees and Sub grantees shall ensure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment. Grantee and its subrecipients shall comply with the provisions of California's laws against discriminatory practices relating to specific groups: the California Fair Employment and Housing Act (FEHA) (Gov. Code, Section 12900 et seq.); the regulations Initial Her� Packet Pg. 335
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promulgated thereunder (Cal. Code Regs., tit. 2, Section 11000 et seq.); and the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code, Section 11135 - 11139.5). Grantee and its subrecipients shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. 9) Conflict of Interest
All Grantees are subject to state and federal conflict of interest laws. Failure to comply with these laws, including business and financial disclosure provisions, will result in the application being rejected and any subsequent contract being declared void. Other legal action may also be taken. Additional applicable statutes include, but are not limited to, Government Code Section 1090 and Public Contract Code Sections 10410 and 10411 .
a) Current State Employees: No State officer or employee shall engage in any employment, activity, or enterprise from which the officer or employee receives compensation or has a financial interest, and which is sponsored or funded by any State agency, unless the employment, activity, or enterprise is required as a condition of regular State employment. No State officer or employee shall contract on his or her own behalf as an independent Grantee with any State agency to provide goods or services.
b) Former State Employees: For the two-year period from the date he or she left State employment, no former State officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements, or any part of the decision-making process relevant to the contract while employed in any capacity by any State agency. For the twelve month period from the date he or she left State employment, no former State officer or employee may enter into a contract with any State agency if he or she was employed by that State agency in a policy-making position in the same general subject area as the proposed contract within the twelve-month period prior to his or her leaving State service.
c) Employees of the Grantee: Employees of the Grantee shall comply with all applicable provisions of law pertaining to conflicts of interest, including but not limited to any applicable conflict of interest provisions of the Political Reform Act of 1974 (Gov. Code, Section 81000 et seq.).
d) Representatives of a County: A representative of a county serving on a board, committee, or body with the primary purpose of administering funds or making funding recommendations for applications pursuant to this chapter shall have no financial interest in any contract, program, or project voted on by the board, committee, or body on the basis of the receipt of compensation for holding public office or public employment as a representative of the county.

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City of Redding
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Certification of Compliance: By signing this Agreement, Grantee hereby certifies, under penalty of perjury under the laws of State of California, that it and its subrecipients will comply with the requirements of the Drug-Free Workplace Act of 1990 (Gov. Code, Section 8350 et seq.) and have or will provide a drug-free workplace by taking the following actions:

Publish a statement notifying employees and subrecipients that unlawful manufacture distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees, Grantees, or subrecipients for violations, as required by Government Code Section 8355, subdivision (a)(1).
a) Establish a Drug-Free Awareness Program, as required by Government Code Section 8355, subdivision (a)(2) to inform employees, Grantees, or sub recipients about all of the following:
i. The dangers of drug abuse in the workplace;
ii. Grantee's policy of maintaining a drug-free workplace; iii. Any available counseling, rehabilitation, and employee assistance program; and
iv. Penalties that may be imposed upon employees, Grantees, and subrecipients for drug abuse violations.
b) Provide, as required by Government Code Section 8355, subdivision (a)(3), that every employee and/or subrecipient that works under this Agreement:
i. Will receive a copy of Grantee's drug-free policy statement, and ii. Will agree to abide by terms of Grantee's condition of employment or subcontract.
11) Child Support Compliance Act
For any Contract Agreement in excess of $100,000, the Grantee acknowledges in accordance with Public Contract Code 7110, that:
a) The Grantee recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of Initial Here� Packet Pg. 337
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information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with Section 5200) of Part 5 of Division 9 of the Family Code; and
b) The Grantee, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department.
12) Special Conditions - Grantees/Subgrantee
The Grantee agrees to comply with all conditions of this Agreement including the Special Conditions set forth in Exhibit E. These conditions shall be met to the satisfaction of Cal ICH prior to disbursement of funds. The Grantee shall ensure that all Subgrantees are made aware of and agree to comply with all the conditions of this Agreement and the applicable State requirements governing the use of ERF.

Failure to comply with these conditions may result in termination of this Agreement. a) The Agreement between the Grantee and any Subgrantee shall require the Grantee and its Subgrantees, if any, to:
i. Perform the work in accordance with Federal, State and Local housing and building codes, as applicable.
ii. Maintain at least the minimum State-required worker's compensation for those employees who will perform the work or any part of it. iii. Maintain, as required by law, unemployment insurance, disability insurance, and liability insurance in an amount that is reasonable to compensate any person, firm or corporation who may be injured or damaged by the Grantee or any Subgrantee in performing the Work or any part of it. iv. Agree to include and enforce all the terms of this Agreement in each subcontract.
13) Compliance with State and Federal Laws, Rules, Guidelines and Regulations The Grantee agrees to comply with all state and federal laws, rules and regulations that pertain to construction, health and safety, labor, fair employment practices, environmental protection, equal opportunity, fair housing, and all other matters applicable and/or related to the ERF program, the Grantee, its subrecipients, and all eligible activities.

Grantee shall also be responsible for obtaining any and all permits, licenses, and approvals required for performing any activities under this Agreement, including Initial Here� Packet Pg. 338
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those necessary to perform design, construction, or operation and maintenance of the activities. Grantee shall be responsible for observing and complying with any applicable federal, state, and local laws, rules or regulations affecting any such work, specifically those including, but not limited to, environmental protection, procurement, and safety laws, rules, regulations, and ordinances. Grantee shall provide copies of permits and approvals to Cal ICH upon request. 14) Inspections
a) Grantee shall inspect any work performed hereunder to ensure that the work is being and has been performed in accordance with the applicable federal, state and/or local requirements, and this Agreement.
b) Cal ICH reserves the right to inspect any work performed hereunder, including site visits, to ensure that the work is being and has been performed in accordance with the applicable federal, state and/or local requirements, and this Agreement.
c) Grantee agrees to require that all work that is determined based on such inspections not to conform to the applicable requirements be corrected and to withhold payments to the subrecipient until it is corrected. 15) Litigation
a) If any provision of this Agreement, or an underlying obligation, is held invalid by a court of competent jurisdiction, such invalidity, at the sole discretion of Cal ICH, shall not affect any other provisions of this Agreement and the remainder of this Agreement shall remain in full force and effect. Therefore, the provisions of this Agreement are and shall be deemed severable.
b) The Grantee shall notify Cal ICH immediately of any claim or action undertaken by or against it, which affects or may affect this Agreement or Cal ICH, and shall take such action with respect to the claim or action as is consistent with the terms of this Agreement and the interests of Cal ICH.

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Encampment Resolution Funding Program (ERF-3-L)
Standard Agreement

EXHIBIT E

SPECIAL TERMS AND CONDITIONS
1) All proceeds from any interest-bearing account established by the Grantee for the deposit of funds, along with any interest-bearing accounts opened by subrecipients to the Grantee for the deposit of funds, must be used for eligible activities. Grantees must maintain records of all expenditures of the proceeds from these interest bearing accounts for five (5) years. Cal ICH reserves the right to perform or cause to be performed a financial audit on the use of proceeds from interest bearing accounts.
2) Grantee shall utilize its local Homeless Management Information System (HMIS) to track ERF projects, services, and clients served. Grantee will ensure that HMIS data are collected in accordance with applicable laws and in such a way as to identify individual projects, services, and clients that are supported by funding (e.g., by creating appropriate - ERF specific funding sources and project codes in HMIS).
3) Grantee shall participate in and provide data elements, including, but not limited to, health information, in a manner consistent with federal law, to the statewide Homeless Management Information System (known as the Homeless Data Integration System or "HDIS"), in accordance with their existing Data Use Agreement entered into with the Council, if any, and as required by Health and Safety Code Section 50254. Any health information provided to, or maintained within, the statewide Homeless Management Information System shall not be subject to public inspection or disclosure under the California Public Records Act (Chapter 3.5 (commencing with Section 6250) of Division 7 of Title 1 of the Government Code). For purposes of this paragraph, "health information" means "protected health information," as defined in Part 160.103 of Title 45 of the Code of Federal Regulations, and "medical information," as defined in subdivision U) of Section 56.05 of the Civil Code. The Council may, as required by operational necessity, amend or modify required data elements, disclosure formats, or disclosure frequency. Additionally, the Council, at its discretion, may provide Grantee with aggregate reports and analytics of the data Grantee submits to HDIS in support of the Purpose of this Agreement and the existing Data Use Agreement. 4) Grantee agrees to accept technical assistance as directed by Cal ICH or by a contracted technical assistance provider acting on behalf of Cal ICH. Grantee will report to Cal ICH on programmatic changes the Grantee will make as a result of the technical assistance and in support of their grant goals.

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5) Grantee should establish a mechanism for people with lived experience of homelessness to have meaningful and purposeful opportunities to inform and shape all levels of planning and implementation, including through opportunities to hire people with lived experience.
6) Cal ICH maintains sole authority to determine if a Grantee is acting in compliance with the program objectives and may direct grantees to take specified actions or risk breach of this Agreement. Grantees will be provided reasonable notice and Cal ICH's discretion in making these determinations are absolute and final.

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CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Informational item only.

MEETING DATE: April 1, 2025
ITEM NO. 9.9(a)
FROM:

***APPROVED BY***

[email protected]

[email protected]
SUBJECT: 9.9(a)--Oral presentation from the Redding Police Department providing updated crime statistics including repeat offenders in the City of Redding.

Brian Barner, Chief of Police
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Redding City CouncilApril 1, 2025

Redding City Council
April 1, 2025