Redding City Council
April 1, 2025

Agenda
Regular Meeting
Redding City Council
Council Chambers
777 Cypress Avenue, Redding, CA

April 1, 2025
6:00 PM

1. CALL TO ORDER - MAYOR JACK MUNNS
A. Pledge of Allegiance
B. Invocation - Debbie Ivey, Redding Police and Redding Fire Department's Chaplain C. Roll Call

2. PRESENTATIONS

2A. Mayor’s Proclamation presented to First 5 Shasta declaring April 4 -12, 2025, as Week of the Young Child in the City of Redding.

2B. Mayor's Proclamation presented to the Shasta County Arts Counc il declaring April 2024 as Arts, Culture, and Creativity Month in the City of Redding.

3. PUBLIC COMMENT - for non-agendized matters within the city’s jurisdiction.

PURSUANT TO THE BROWN ACT, CITY COUNCIL CANNOT TAKE ACTION ON PUBLIC

COMMENT ITEMS

The City Council will allocate up to a maximum of three minutes per speaker for 30 minutes total, at the beginning of the meeting for Public Comment for non -agendized matters within the City’s jurisdiction.

The Mayor will determine the order of the speakers. If 30 minutes is not adequate to accommodate all of the individuals who have submitted a Speaker Request Form to the City Clerk, the Council will trail this item to the end of the open session agenda. The remaining speakers will address the City Council a t that time.

If anyone wishes to address the City Council on any item considered at this meeting before or during Council’s consideration of that item, pleas e fill out a blue Speaker Request Form, located in the lighted alcoves at the back of the Council Chambers, and submit it to the City Clerk. The City Council will allocate up to a maximum of three minutes per speaker for each agenda item. Staff reports a re available on-line at the City’s web site at www.cityofredding.gov or in the Public View binder located on the podium at the north side of the Chambers.

PLEASE SILENCE YOUR CELL PHONES. THANK YOU.

Redding City Council April 1, 2025

4. CONSENT CALENDAR
The Consent Calendar contains items considered routine and/or which have been individually scrutinized by City Council Members and are anticipated to require no further deliberation. If a member of the public wishes to address an item on the Consent Calend ar, please fill out a Speaker Request Form and submit it to the City Clerk before the Consent Calendar is considered . It shall be the prerogative of any Council Member, before the Consent Calendar is acted upon, to: (1) comment on an item; (2) respond to any public comment on an item; (3) request the record reflect an abstention or nay vote on an item; or (4) remove an item and place it on the Regular portion of the agenda for delivery of a staff report and/or an extended discussion or deliberation.

4(a). Approve City Council Minutes: Special Meeting – Closed Session of March 4, 2025; Regular Meeting of March 4, 2025; Special Meeting – Budget Workshop No. 2 of March 13, 2025; Special Meeting – Redding Rancheria Triba l Health Village Ground Breaking Ceremony of March 17, 2025; and Special Meeting – Closed Session of March 18, 2025.

4.1(a). Accept update regarding the proclamation declaring a local emergency due to flooding and, pursuant to Public Contract Code 20168 and 22050(c)(1), make a determination by a four -fifths vote that there is a need to continue the emergency.

4.3(a). Authorize and approve the following:
(1) Award Bid Schedule No. 5556 for Microsoft M365 Annual Licenses to Insight Public Sector Inc., with an annual licensing cost of $386,332; (2) Approve the City Manager, or designee, to modify the number and type of licenses based on City of Redding (City) staff needs; (3) Award the RFP Schedule No. 5543 - Provide Professional Implementation Services for Microsof t 365 Migration contract to Insight Public Sector, Inc., in an amount not to exceed $494,050; (4) Authorize the City Manager, or designee, to negotiate and execute the contract with Insight Public Sector, Inc. and approve contract amendments in an amount not to exceed $50,000 in total; and (5) Adopt Resolution approving and adopting the 69 th Amendment to Budget Resolution No, 2023 -060 appropriating $930,390 to fund the bid utilizing the City’s Information Technology Reserves Account.

4.5(a). Approve the following actions related to the Long -Term Parts, Services and Inspections Contract (C -5661) between Siemens Energy Inc. and the City of Redding for repairs at the City of Redding Power Plant:
(1) Approve Change Order 47 to Contract 5661 to replace Generating Unit 6’s gearset in the amount of $3,143,607;
(2) Authorize the City Manager, or designee, to sign any documentation or change orders within the approved budget;
(3) Adopt Resolution approving and adopting the 73rd Amendment to City Budget Resolution No. 2023-060 appropriating $3, 143,610 for the Generating Unit 6 gearset replacement; and
(4) Find that the Change Order 47 is categorically exempt from review under the California Environmental Quality Act pursuant to Sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction).

Redding City Council April 1, 2025

4.11(a). Authorize the Purchasing Officer to extend the current contract with Ed Staub & Sons Petroleum, Inc., for cardlock fuel purchases , with all prices, terms and conditions remaining the same, through August 31, 2025.

4.11(b). Authorize the following actions relative to Bid Negotiation No. 5 548 (Job No. 5636), Redding Library Flooring Replacement Project:
(1) Award to Northern Valley Flooring in the amount of $622,840; (2) Approve $78,500 to cover the cost of administration and inspection fees; (3) Approve $32,000 for project development costs;
(4) Approve $63,000 to provide construction contingency funding; and (5) Find that the project is categorically exempt from review under the California Environmental Quality Act Guidelines, pursuant to Section 15301 – Existing Facilities.

4.11(c). Approve list of qualified on -call consultants to provide engineering and architectural-related services, which is consistent with City Manager’s Policy No. 22-03, Selection of Specialty Consultants.

4.11(d). Authorize and approve the following relative to the South Street Water Main at Railroad Emergency Replacement Project (Project):
(1) Accept update regarding the project; and
(2) Pursuant to Public Contract Code Section 22050(c)(1), make a determination by a four -fifths vote that there is a need to continue the emergency work.

4.11(e). Authorize the following relative to the funding, design, permitting, and construction of the Pump Station 1 Replacement Project:
(1) Authorize the City of Redding to submit an application in an amount not to exceed $6 million to the Fisheries Restoration Grant Program administered by the California Department of Fish and Wildlife in partnership with National Oceanic and Atmospheric Administration’s Pacific Coastal Salmon Recovery Fund; and
(2) Authorize the City Manager, or designee, to execute all documents necessary to apply for the grant, and execute any agreements necessary to implement the grant, should it be awarded.

4.11(f). Authorize the fo llowing actions regarding Highway Bridge Program grant funding from the State of California Department of Transportation:
(1) Accept additional grant funds awarded to the City of Redding for the Girvan Road Bridge over Olney Creek Project (Project); and (2) Adopt Resolution approving and adopting the 72nd Amendment to City Budget Resolution No. 2023-060 appropriating $296,580 for the Project.

Redding City Council April 1, 2025

4.11(g). Authorize and approve the following:
(1) Make a finding that Xylem Flygt pumps are the sole source standard for the Influent Pump Station Number Two (IPS2) at the City of Redding Clear Creek Wastewater Treatment Plant pursuant to Redding Municipal Code Chapter 4.20, Purchasing System; (2) Authorize the purchase of a Xylem Flygt pump in the amount of $263,667.84 for the Clear Creek Wastewater Treatment Plant; and (3) Authorize the City Manager, or designee, to a pprove future pricing adjustments in an amount not to exceed $30,000.00.

RECOMMENDATION: ACCEPT, ACKNOWLEDGE, ADOPT, APPROVE,
AND/OR AUTHORIZE ALL ITEMS ON THE CONSENT CALENDAR.

5. APPOINTMENTS

Mayor Jack Munns

5.1. Consider Mayor's appointments to the City of Redding Planning Commission.

Recommendation:

Approve Mayor’s recommendation to: (1) Appoint Joshua Johnson to the Planning Commission to serve a four-year term effective May 1, 2025, through April 30, 2029; and (2) Appoint Blake Nance to serve a four -year term effective May 1, 2025, through April 30, 2029.

9. REGULAR CALENDAR: REPORTS & COMMUNIC ATIONS OF DEPARTMENT S,

BOARDS, COMMISSIONS AND COMMITTEES

Assistant City Manager

9.2(a). Consider the Shasta Community Health Center Encampment Emergency Shelter Services Contract.

Recommendation:

Authorize and approve the following:
(1) Authorize the City Manager , or designee, to execute the Second Amendment to the Encampment Emergency Shelter Services Contract (C -10639) with Shasta Community Health Center , extending the contract term to August 31, 2025, and increasing the contract amount from $165,000 to $365,000; (2) Find that a mending an agreement is not a pr oject as defined under the California Environmental Quality Act, and no further action is required; and (3) Find that a mending a current agreement is considered an exempt activity under National Environmental Policy Act, 24 CFR §58.34(a)(3) administrative activities.

Redding City Council April 1, 2025

Police Department

9.9(a). Oral presentation from the Redding Police Department providing updated crime statistics including repeat offenders in the City of Redding.

Recommendation:

Informational item only.

11. COUNCIL TRAVEL REPORT(S)
City Council Member attendance at conference/meetings reimbursed at City expense. {Requirement of Assembly Bill 1234}
[A-050-060]

Information Only

12. SUGGESTIONS FROM COUNCIL MEMBERS RELATIVE TO POTENTIAL TOPICS

FOR FUTURE CITY COUNCIL MEETINGS

13. ADJOURNMENT

Pursuant to the Brown Act, non -confidential materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for inspection during normal business hours at the Office of the City Clerk , 3rd Floor, City Hall, 777 Cypress Avenue, Redding, California.

City Council Meetings will be televised live on Shasta Community Access Channels via Charter/Spectrum Cable channel 181 , and will be rerun on Thursday at 12:30 p.m. during th e week in which the meeting is held. Additionally, the meeting can be viewed online at the following: https://www.shastaartscouncil.org/scactv; and the City’s YouTube Channel https://www.youtube.com/cityofredding. Video of the City Council meetings can also be viewed on the City’s web site at http://www.cityofredding.gov/. Open the Services tab, and sel ect City Council Videos.

In compliance with Title II of the Americans with Disabilities Act, the City of Redding will make available to persons with disabilities modifications or accommodations including auxiliary aids or services necessary to participate in public meetings. A person needin g assistance should contact the Redding City Clerk by telephone at (530) 225 -4447 or in person, or by mail at 777 Cypress Avenue, 3 rd Floor, Redding, California 96001 at least three (3) working days in advance.

The City of Redding will ensure that no p erson shall be excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination under any of its projects, activities, services, or business opportunities on the basis of race, color, national origin, age, sex, or disability, as afforded by Title VI of the Civil Rights Act of 1964 and related statutes as amended. All persons, regardless of their citizenship status, are covered under this regulation.

Questions, complaints, or requests for accommodations or additional infor mation may be forwarded to the ADA & Title VI Coordinator at 777 Cypress Avenue, Attn: Personnel Dept., Redding, California 96001, Phone (530) 225-4065.

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Mayor’s Proclamation presented to First 5 Shasta declaring April 4-12, 202 5, as Week of the Young Child in the City of Redding.

Attachments
^Week of Young Child Proclamation - Final
MEETING DATE: April 1, 2025
ITEM NO. 2A
FROM:

***APPROVED BY***

[email protected]

[email protected]
SUBJECT: 2A--Mayor's Proclamation declaring April 4 -12, 2025, as Week of the Young Child in the City of Redding
Sharlene Tipton, City Clerk
Packet Pg. 6
Packet Pg. 7
Attachment: ^Week of Young Child Proclamation - Final (2A--Mayor's Proclamation declaring April 4-12, 2025, as Week of the Young Child)

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Mayor's Proclamation presented to the Shasta County Arts Council declaring April 2024 as Arts, Culture, and Creativity Month in the City of Redding.

Attachments
^Proclamation - Arts, Culture, and Creativity Month
MEETING DATE: April 1, 2025
ITEM NO. 2B
FROM:

***APPROVED BY***

[email protected]

[email protected]
SUBJECT: 2B--Mayor's Proclamation declaring April 2025 as Arts, Culture, and Creativity Month in the City of Redding.

Sharlene Tipton, City Clerk
Packet Pg. 8
Packet Pg. 9
Attachment: ^Proclamation - Arts, Culture, and Creativity Month (2B--Mayor's Proclamation - Arts, Culture, Creativity Month April 2025)

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Approve City Council Minutes: Special Meeting – Closed Session of March 4, 2025; Regular Meeting of March 4, 2025; Special Meeting – Budget Workshop No. 2 of March 13, 2025; Special Meeting – Redding Rancheria Tribal Health Village Ground Breaking Ceremony of March 17, 2025; and Special Meeting – Closed Session of March 18, 2025.

Attachments
^Unofficial Minutes - Special Meeting - Closed Session of March 4, 2025 ^Unofficial Minutes - Regular Meeting of March 4, 2025
^Unofficial Minutes - Special Meeting - Budget Workshop No. 2 of March 13, 2025 ^Unofficial Minutes - Special Meeting - Redding Rancheria Tribal Health Village Ground Breaking Ceremony on March 17, 2025
^Unofficial Minutes - Special Meeting - Closed Session of March 18, 2025 MEETING DATE: April 1, 2025
ITEM NO. 4(a)
FROM:

***APPROVED BY***
[email protected]

[email protected]
SUBJECT: 4(a)--Approve City Council Minutes.

Sharlene Tipton, City Clerk
Packet Pg. 10
17 03/04/2025
Unofficial Minutes Redding City Council, Special Meeting Civic Center Council Chambers
777 Cypress Avenue
Redding, CA 96001
March 4, 2025, 4:45 P.M.

The meeting was called to order by Mayor Jack Munns with the following Council Members present: Tenessa Audette, Dr. Paul Dhanuka, Mike Littau, and Erin Resner.

Also present: City Attorney Christian M. Curtis, City Manager Barry Tippin, Assistant City Manager Steve Bade, City Clerk Sharlene Tipton, and Executive Assistant Erin Barnhart.

PUBLIC COMMENT

Mayor Munns determined that no one present wished to address the items agendized for Closed Session.

CLOSED SESSION

At the hour of 4 :46 p.m., Mayor Munns opened the Special Meeting and announced that the Council would adjourn to Closed Session.

At the hour of 5:58 p.m., Mayor Munns reconvened the Special Meeting to Open Session and reported that in reference to:

3A. Closed Session pursuant to California Government Code Section 54956.8:

CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Property Location: Redding Motorsports Park / Redding Drag Strip, located on Old Oregon Trail, a licensed portion of Assessor’s Parcel Nos. 054-270- 004 and 056-130-031
Agency Negotiator: City Manager Tippin
Negotiating Parties: City of Redding and Redding Drag Strip, Inc.; Redding Motorsports Park; Stillwater MX; Shasta Kart Klub; and Shasta Supermoto Under Negotiation: Price and Terms

Pursuant to Government Code Section 54957.1(a), the City Council took no reportable action on this item.

3B. Closed Session pursuant to California Government Code Section 54957.6:

CONFERENCE WITH LABOR NEGOTIATOR
Designated Agency Representative: Personnel Director Kibler Employee Organizations:
(1) Redding Independent Employees’ Organization - Clerical, Technical and Professional Unit; and
(2) Redding Independent Employees’ Organization - Supervisory & Confidential Unit

Pursuant to Government Code Se ction 54957.1(a), the City Council took no reportable action on this item.

3C. Closed Session pursuant to California Government Code Section 54956.8:

CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Property Location: Stillwater Business Park, Lot 12;
Assessor’s Parcel No. 054-260-004
Agency Negotiator: City Manager Tippin
Negotiating Parties: City of Redding and Technisoil Industrial, Inc.

Under Negotiation: Price and Terms

Pursuant to Government Code Section 54957.1(a), the City Council took no reportable action on this item.

Packet Pg. 11
Attachment: ^Unofficial Minutes - Special Meeting - Closed Session of March 4, 2025 (4(a)--Approve City Council Minutes) 18 03/04/2025

3D. Closed Session pursuant to California Government Code Section 54956.8:

CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Property Location: 7251 Eastside Road; Assessor’s Parcel No. 050-050-010 Agency Negotiator: City Manager Tippin
Negotiating Parties: City of Redding and County of Shasta Under Negotiation: Price and Terms

Pursuant to Government Code Section 54957.1(a), the City Council took no reportable action on this item.

3E. Closed Session pursuant to California Government Code Section 54956.9(d)(1):

CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Miller v. County of Shasta, et al.; U.S. District Court, Eastern District of California Case No. 24-cv-02131-TLN-DMC

Pursuant to Government Code Section 54957.1(a), the City Council took no reportable action on this item.

ADJOURNMENT
There being no further business at the hour of 6:02 p.m., Mayor Munns declared the m eeting adjourned.

APPROVED:

_______________________________
Jack Munns, Mayor

ATTEST:

_
______________________________
Sharlene Tipton, City Clerk
Packet Pg. 12
Attachment: ^Unofficial Minutes - Special Meeting - Closed Session of March 4, 2025 (4(a)--Approve City Council Minutes)

3/4/2025
Unofficial Minutes Redding City Council, Regular Meeting Civic Center Council Chambers
777 Cypress Avenue
Redding, CA 96001
March 4, 2025, 6:00 PM

The meeting was called to order at 6:03 p.m. by Mayor Jack Munns with the following Council Members present: Tenessa Audette, Dr. Paul Dhanuka, Mike Littau, and Erin Resner.

Also present: City Attorney Christian M. Curtis, City Manager Barry Tippin, Assistant City Manager Steve Bade, City Clerk Sharlene Tipton, and Executive Assistant Erin Barnhart.

The Pledge of Allegiance was led by Mayor Munns.

The Invocation was provided by Redding Police and Fire Chaplain Gordon DeWitt.

PUBLIC COMMENT

Irene Salter opined that the United Way’s Building Bridges program offers several opportuni ties to bring the community together through programs such as Learning Lounges. She noted that programs can be accessed through United Way’s website at https://www.norcalunitedway.org/building-bridges.

Jaclyn Treadway expressed a need for more community engagement for the homeless and offered a presentation to the Council regarding the nonprofit work happening within her organization as well as her contact information to the Council and public to access volunteer opportunities in the North state.

CONSENT CALENDAR
The following matters were considered inclusively under the Consent Calendar and each Report to City Council (staff report) is incorporated herein by reference:

4(a). Approve City Council Minutes: Regular Meeting of February 18, 2025.

4.1(a). Accept update regarding the proclamation declaring a local emergency due to flooding and, pursuant to Public Contract Code 20168 and 22050(c)(1), make a determination by a four- fifths vote that there is a need to continue the emergency.

4.2(a). Adopt Resolution No. 2025 -013, a resolution of the City Council of the City of Redding , declaring April 2025 as Fair Housing Month in the City of Redding.

4.3(a). Authorize the City Manager, or designee, to approve the acquisition of additional endpoint security licenses from Center for Internet Security, as needed, to ensure appropriate licensing and cyber protection for endpoint network connected devices.

4.5(a). Authorize the following relative to Bid Schedule No. 5564 – Insulators, Pins, Braces and Guy Assemblies for the City of Redding Electric Utility: (1) award Bid 5564 to OneSource Supply Solutions for an annual evaluated price of $223,928.50 which does not include sales tax; (2) authorize the Purchasing Officer to extend the bid award annually with OneSource Supply Solutions through February 29, 2028, if mutually agreeable, with all terms and conditions remaining the same; and (3) authorize the City Manager, or designee, to approve an additional $45,000 to the bid as a contingency per fiscal year.

4.5(b).Authorize and approve the following: (1) approve Assignment and Assumption Agreement to Master Services Agreement with Faneuil, LLC (formerly known as Faneuil, Inc.) and Everise, Inc. relative to Master Services Agreement (C-8429); and (2) authorize the Mayor to execute the Agreement.

4.11(a).Authorize and approve the following actions relative to Consulting and Professional Services Contract (C -10383) for the Redding Organics Diversion to Energy Operations Project: (1) approve the Fi rst Amendment to the Consulting and Professional Services Contract (C-10383) with Water Works Engineers, LLC in the amount of $ 194,432 for a total not to exceed fee of $1,393,712; (2) authorize the Mayor, or designee, to execute the Amendment; and (3) authorize the City Manager, or designee, to approve additional contract amendments in an amount not to exceed $100,000 in total.

Packet Pg. 13
Attachment: ^Unofficial Minutes - Regular Meeting of March 4, 2025 (4(a)--Approve City Council Minutes)

03/04/2025

4.11(b).Authorize and approve the following actions relative to Consulting and Professional Services Contract (C -7377) for the Eastside Road Bridge at Canyon Hollow Creek Replacement Project: (1) approve the Third Amendment to the Consulting and Professional Services Contract (C-7377) with Dokken Engineering in the amount of $ 21,980.41 for a total not to exceed fee of $456,171.77; (2) authorize the Mayor, or designee, to execute the Amendment; and (3) authorize the City Manager, or designee, to approve additional contract amendments in an amount not to exceed $40,000 in total.

4.11(c).Authorize and approve the following actions relative to Consulting and Professional Services Contract (C -7378) for the Westside R oad Bridge at Canyon Hollow Creek Replacement Project: (1) approve the F ourth Amendment to the Consulting and Professional Services Contract (C -7378) with Dokken Engineering in the amount of $22,011.95 for a total not to exceed fee of $ 418,493.67; (2) authorize the Mayor, or designee, to execute the Amendment; and (3) authorize the City Manager, or designee, to approve additional contract amendments in an amount not to exceed $40,000 in total.

4.11(d).Authorize and approve the following actions r elative to Consulting and Professional Services Contract (C -7518) for the Westside Sewer Interceptor Phase 3 Project: (1) approve the Fifth Amendment to the Consulting and Professional Services Contract (C - 7518) with Water Works Engineers, LLC in the amount of $ 148,709 for a total not to exceed fee of $953,265; (2) authorize the Mayor, or designee, to execute the Amendment; and (3) authorize the City Manager, or designee, to approve additional contract amendments in an amount not to exceed $75,000 in total.

4.11(e).Authorize and approve the following actions relative to the Summary Vacation of the Mistletoe Lane Cul -de-Sac and Public Service Easement (A-2024-01530): (1) a dopt Resolution No. 2025 -014, a resolution of the City Council of the City of Redding, summarily vacating the Mistletoe Lane Cul-de-Sac and a Public Service Easement within the areas shown on Parcel Map No. LS 10-91 filed in Book 28 of Parcel Maps at Page 80, Shasta County Records described in Exhibit A and depicted in Exhibit B; (2) find the action consistent with the General Plan; and (3) find the action categorically exempt from environmental review under the California Environmental Quality Act Guidelines, pursuant to Section 15035 - Minor Alterations in Land Use Limitations.

4.11(f).Accept update regarding the emergency work for the South Street Water Main at Railroad Emergency Replacement Projec t; and, pursuant to Public Contract Code Section 22050(c)(1), make a determination by a four-fifths vote that there is a need to continue the emergency work.

A MOTION WAS MADE by Council Member Littau, seconded by Council Member Resner, that the foregoin g items on the Consent Calendar be accepted, acknowledged, adopted, approved, and or authorized as recommended.

The Vote:

AYES: Council Members – Audette, Dhanuka, Littau, Resner, and Munns NOES: Council Members – None
ABSTAIN: Council Members – None
ABSENT: Council Members – None

Resolution Nos. 2025-013 and 2025-014 are on file in the Office of the City Clerk.

REGULAR CALENDAR: REPORTS & COMMUNICATIONS OF DEPARTMENTS,

BOARDS, COMMISSIONS AND COMMITTEES

9.1(b). Letter to the Shasta County Board of Supervisors requesting reconsideration of terms for the United Airlines Denver/Redding flight.

City Manager Tippin highlighted the Report to City Council (staff report), incorporated herein by reference.

A discussion amongst the Council ensued.

Shasta County Board of Supervisor Chris Kelstrom affirmed the Count y’s interest in forming a Joint Powers Authority regarding the Redding Airport.

Packet Pg. 14
Attachment: ^Unofficial Minutes - Regular Meeting of March 4, 2025 (4(a)--Approve City Council Minutes)

03/4/2025
A MOTION WAS MADE by Council Member Resner, seconded by Council Member Munns, to: (1) authorize the Mayor to sign a letter requesting the Shasta County Board of Supervisors to reconsider their terms attached to the additional $100,000 offered for the Minimum Revenue Guarantee for the new United Airlines Flight between Denver and Redding; (2) direct City staff to schedule a meeting with Shasta County to discuss an Airport Joint Powers Agreement; and (3) appoint Mayor Pro Tempore Erin Resner, and Council Member Dr. Paul Dhanuka, to participate in the meeting.

The Vote: Unanimous Ayes.

9.2(b). Resolution increasing business tax on cannabis businesses in the City of Redding.

City Manager Tippin summarized the Report to City Council (staff report), and provided a PowerPoint presentation, both incorporated herein by reference.

The following spoke in opposition to the increased business tax on cannabis :

Melanie Smith, Tucker Heston, Joe Baker, Chelsey Pierce, Laythen Martines, Simone Saraf, William Williams, Addison Sasso, Bob Me issner, Wynona Taggart, Talon Overstreet, Robert Minlar, Jeremy Hughes, and Kiley Batch.

In response to Council Member Littau, City Manager Tippin confirmed that a letter was received by the City of Redding from a citizen’s group with the intention of a citizen -led tax initiative to increase the sales tax by one percent.

A discussion amongst the Council ensued.

After a series of motions were made and then failed due to the lack of a second , the following motion was approved.

A MOTION WAS MADE by Council Member Resner, seconded by Council Member Munns, to: (1) adopt Resolution No. 2025-015, a resolution of the City Council of the City of Redding, to increase the existing business tax rates on cannabis businesses beginning on July 1, 2025, as follows: (a) cultivation Rate from $3 per square foot to $5 per square foot of cannabis cultivation area; (b) manufacturing, Processing, Laboratory Testing, Storage, and Distribution Rate from three percent to four percent of gross receipts; and (c) retailer’s Initial Rate from five percent to six percent of gross receipts.

Mayor Munns called for a roll call vote by the City Clerk.

The Vote by Roll Call:

AYES: Council Members – Audette, Resner, and Munns
NOES: Council Members – Dhanuka, Littau
ABSTAIN: Council Members – None
ABSENT: Council Members – None

Resolution No. 2025-015 is on file in the Office of the City Clerk.

The City Council recessed from 8:01 p.m. to 8:05 p.m. Council Member Dhanuka returned to Chambers after the recess at 8:08 p.m.

9.6(a). Long-term options for Redding Sports Park operations.

Community Services Director Travis Menne highlighted the Report to City Council (staff report), including a PowerPoint presentation, both incorporated herein by reference.

Mr. Menne noted that no actionable ideas or offers from outside groups were receiv ed by the City of Redding (City) for long-term operations of the Redding Sports Park (Park). He stated that there is adequate funding available for operations and maintenance of the facility by the City through July 2027.

The following spoke in favor o f the City’s long-term operation of the Park: Talon Overstreet, Melody Mugridge, Mrs. Strait, Sophia Yount, Justin Barrett, Christian Santos, Jessica Santos, Tawney Cowell, and Tracey Richardson.

California Soccer Park Executive Director Kenny Breedlove expressed his intent to work with the City to negotiate terms and conditions for operation of the restaurant and to obtain a liquor license for concession and beverage sales in the Park.

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Attachment: ^Unofficial Minutes - Regular Meeting of March 4, 2025 (4(a)--Approve City Council Minutes)

03/04/2025

A discussion amongst the Council ensued.

A MOTION WAS MADE by Council Member Munns, seconded by Council Member Littau, to: (1) accept the report regarding a City of Redding -staffed model for operations and maintenance of the Redding Sports Park (Park); (2) direct staff to continue operations of the Park until the end of Fiscal Year 2026 -27; (3) a dopt Resolution No. 2025 -016, a resolution of the City Council of the City of Redding, approving and adopting the 68 th Amendment to City Budget Resolution No. 2023 -060 appropriating $118,170 for Fiscal Year 2024-25 for the addi tion of $15,000 in Operating, Materials and Supplies and the following new positions to manage daily operations at the Park: one new Recreation Supervisor; eight Recreation Crew Supervisors; ten Recreation Leaders; one Recreation Coordinator; and one Gardener position; and (4) authorize staff to begin negotiations with the Redding Soccer Park regarding food and beverage operations.

The Vote:

AYES: Council Members – Audette, Dhanuka, Littau, Resner, and Munns NOES: Council Members – None
ABSTAIN: Council Members – None
ABSENT: Council Members – None

Resolution No. 2025-016 is on file in the Office of the City Clerk.

SUGGESTIONS FROM COU NCIL MEMBERS RELATIV E TO POTENTIAL TOPIC S FOR

FUTURE CITY COUNCIL MEETINGS

At Council Member Dr. Dhanuka’s suggestion, a consensus of the Council directed staff to return with a presentation regarding City of Redding Crime Statistics that includes repeat offenders.

ADJOURNMENT
There being no further business at the hour of 9:20 p.m., Mayor Munns declared the meeting adjourned.

APPROVED:

_______________________________
Jack Munns, Mayor

ATTEST:

_______________________________
Sharlene Tipton, City Clerk
Packet Pg. 16
Attachment: ^Unofficial Minutes - Regular Meeting of March 4, 2025 (4(a)--Approve City Council Minutes) 25 03/13/2025

Unofficial Minutes Redding City Council, Special Meeting Budget Workshop No. 2
Civic Center Council Chambers
777 Cypress Avenue
Redding, CA 96001
March 13, 2025, 2:00 p.m.

The Special Meeting was called to order at 2:03 p.m. by Mayor Jack Munns with the following Council Members present: Tenessa Audette, Dr. Paul Dhanuka, Mike Littau, and Erin Resner.

Also present were: City Attorney Christian M. Curtis, City Manager Barry Tippin, Assistant City Manager S teve Bade, Director of Finance/City Treasurer Gregory Robinett, City Clerk Sharlene Tipton, and Executive Assistant Erin Barnhart.

City of Redding Budget Workshop No. 2.

3.1. Presentation regarding the current City of Redding budget and d evelopment of the budget for fiscal years 2025-2027.

City Manager Tippin and City Treasurer/Director of Finance Robinett each highlighted the Report to the Redding City Council (staff report ) and provided a PowerPoint presentation, both incorporated herein by reference.

Mr. Tippin explained that the workshops are structured to allow the Council to have an open dialog regarding the goals they wish to achieve. He noted that the purpose of this workshop is to rev iew the previous direction received from the City Council at the initial Budget Workshop , and to provide further direction regarding additional cost saving measures.

Mr. Tippin and Mr. Robinett highlighted several potent ial budget development modifications for Council’s review.

Joshua Johnson asked Council to: (1) consider modest increases when determining the City’s fee schedule structure for Development Services as it could impact potential projects and revenue from developers; and (2) implement or utilize automated receipt of the Transient Occupancy Tax from third party short-term rentals such as VRBO and Airbnb, and opined that it could potentially bring in 25 -50 percent of what is spent on marketing dollars.

Redding Chamber of Commerce President Todd Jones advised the Council that the Redding Tourism and Marketing subsidized by the City of Redding would have to significantly modify the marketing efforts with the $350,000 reduced tourism budget, however, they are willing to do whatever is needed for the good of the City.

A robust discussion amongst the Council occurred regarding the proposed reduction of $480,000 to the Police Department with Council Member Audette adamantly opposed.

A discussion amongst the Council ensued. A consensus of the Council directed staff to move forward with the revenue assumptions and modifications presented by staff as outlined in the PowerPoint presentation, with some increases to fees, but not so much as to make it a financial hardship for residents.

Mr. Tippin and Mr. Robinett noted that there will be a follow up meeting for biennial budget refinement to be held on April 17, 2025.

Packet Pg. 17
Attachment: ^Unofficial Minutes - Special Meeting - Budget Workshop No. 2 of March 13, 2025 (4(a)--Approve City Council Minutes) 178

03/13/2025

ADJOURNMENT
There being no further business, Mayor Munns declared the meeting adjourned at the hour of 4:01 p.m.

APPROVED:

______________________
Jack Munns, Mayor
ATTEST:

_________________________
Sharlene Tipton, City Clerk
Packet Pg. 18
Attachment: ^Unofficial Minutes - Special Meeting - Budget Workshop No. 2 of March 13, 2025 (4(a)--Approve City Council Minutes) 429
03/17/2025
Unofficial Minutes Redding City Council, Special Meeting Redding Rancheria Tribal Health Village
Ground Breaking Ceremony
Clear Creek Road, Redding, CA 96001
March 17, 2025, 10:00 AM

The meeting was called to order at 10:09 a.m. by Vice Mayor Mike Littau with the following Council Members present: Dr. Paul Dhanuka and Erin Resner . City Clerk Sharlene Tipton was also present.

2. Public gathering to show support for the Redding Rancheria Tribal Health Village Groundbreaking Ceremony hosted by the Redding Rancheria.

The City Council did not take any legislative action as this was an informational meeting only.

ADJOURNMENT
There being no further business at the hour of 10:30 a.m., Vice Mayor Littau declared the meeting adjourned.

APPROVED:

_______________________________
Mike Littau, Vice Mayor

ATTEST:

_______________________________
Sharlene Tipton, City Clerk
Packet Pg. 19
Attachment: ^Unofficial Minutes - Special Meeting - Redding Rancheria Tribal Health Village Ground Breaking Ceremony on March 17, 2025 (4(a)--Approve City Council Minutes) 27 03/18/2025
Unofficial Minutes Redding City Council, Special Meeting Civic Center Council Chambers
777 Cypress Avenue
Redding, CA 96001
March 18, 2025, 5:30 P.M.

The meeting was called to order by Mayor Jack Munns with the following Council Members present: Tenessa Audette, Dr. Paul Dhanuka, Mike Littau, and Erin Resner.

Also present: Assistant City Attorney Gretchen Stuhr, City Manager Barry Tippin, Assistant City Manager Steve Bade, City Clerk Sharlene Tipton, and Executive Assistant Erin Barnhart.

PUBLIC COMMENT

Mayor Munns determined that no one present wished to address the items agendized for Closed Session.

CLOSED SESSION

At the hour of 5:30 p.m., Mayor Munns opened the Special Meeting and announced that the Council would adjourn to Closed Session.

At the hour of 6:04 p.m., Mayor Munns reconvened the Special Meeting to Open Session and reported that in reference to:

3A. Closed Session pursuant to California Government Code Section 54957.6:

CONFERENCE WITH LABOR NEGOTIATOR
Designated Agency Representative: Personnel Director Kibler Employee Organizations:
(1) Redding Independent Employees’ Organization - Clerical, Technical and Professional Unit; and
(2) Redding Independent Employees’ Organization - Supervisory & Confidential Unit

Pursuant to Government Code Section 54957.1(a), the City Council took no reportable action on this item.

3B. Closed Session pursuant to C alifornia Government Code Section 54956.8:

CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Property Location: 7251 Eastside Road; Assessor’s Parcel No. 050-050-010 Agency Negotiator: City Manager Tippin
Negotiating Parties: City of Redding and County of Shasta Under Negotiation: Price and Terms

Pursuant to Government Code Section 54957.1(a), the City Council took no reportable action on this item.

ADJOURNMENT
There being no further business at the hour of 6:05 p.m., Mayor Munns declared the m eeting adjourned.

APPROVED:

_______________________________
Jack Munns, Mayor

ATTEST:

_______________________________
Sharlene Tipton, City Clerk
Packet Pg. 20
Attachment: ^Unofficial Minutes - Special Meeting - Closed Session of March 18, 2025 (4(a)--Approve City Council Minutes)

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Accept update regarding the proclamation declaring a local emergency due to flooding and, pursuant to Public Contract Code 20168 and 22050(c)(1), make a determination by a four -fifths vote that there is a need to continue the emergency.

Fiscal Impact

Declaring the emergency could have a positive fiscal impact of an indeterminate amount as it will facilitate the recover y of the community and potentially receipt of emergency aid from the state, and possibly federal authorities, if it becomes available. The total cost of the damage is still unknown - City of Redding (City) staff will continue to perform damage assessments.

Alternative Action

The City Council (Council) could choose not to confirm that conditions of a local emergency continue to exist. Under Public Contract Code section 22050(c)(1) the local emergency can only be terminated by a four-fifths vote of the Council. To that end, the Council’s prior determination of a local emergency will remain unless an affirmative vote of the Council is made to term inate the local emergency.

Background/Analysis

On February 2, 2025, a storm event arrived in the City, ultimately causing conditions to be beyond the immediate control of local resources, services, personnel, equipment, and facilities.

These winter st orms brought heavy rain to all areas of Shasta County which in turn caused a significant increase in releases from Shasta Dam resulting in localized flooding, water rescues, and damage to roadways, trail systems, storm water systems, and other infrastructure.

MEETING DATE: April 1, 2025
ITEM NO. 4.1(a)
FROM:

***APPROVED BY***

[email protected]

[email protected]
SUBJECT: 4.1(a)--Confirmation of Continued Local Emergency Due to Flooding Jason Gibilisco, Management
Assistant to the City Manager
Packet Pg. 21
Report to Redding City Council March 25, 2025
Re: 4.1(a)--Confirmation of Continued Local Emergency Due to Flooding Page 2

Due to these events and weather conditions, a local emergency was proclaimed on February 11, 2025, and on February 18, 2025, the Council ratif ied this proclamation and will continue the declaration until such time that the threat of these storms has subsided, there is no longer an elevated risk to life and property, and the emergency restoration of facilities has been completed.

The local emergency was declared by the City Manager serving in his capacity as Director of Emergency Services under RMC 9.1 2.030. The Proclamation of the Director of Emergency Services is attached.

The South Bonnyview Boat Launch access road remains closed due to the failed culvert. Staff has constructed a temporary access road for the boat launch and reopened the boat launch for public use . Staff believes that approximately 200 feet of the overall 700 -foot-long 10 -foot diameter culvert is damaged. The full extent of the damage is still unknown and will not be able to be determined until further exploratory efforts are complet ed. Staff has solicited various contractors and engineers with expertise in the work required to evaluate and repair the damaged culvert and is working towards contracting with these firms for the additional exploratory efforts and ultimate construction repairs.

Nur Pon Open Space remains closed. The flood waters damaged the bridges, kayak boat launch area, and trails. Staff will work to open the northern half of the area first to allow some access and pre-planned events to take place. Repairs to the open space will focus on the first walking bridge closest to the parking area, the bathrooms, the parking lot facility, and the kayak boat launch area of the park. The majority of the walking loop will remain closed for an extended period.

California Governor’s Office of Emergency Services (CalOES) has requested estimates for damages to both private and public sites. Staff has met with CalOES and will be sending them more information on the damage and associated costs. The current damage is estimated to be $7.15 million. This cost could go up as s taff continues to monitor and identify damaged areas to determine the level of repair necessary.

Environmental Review

This is not a project as defined under the California Environmental Quality Act, and no further action is required.

Council Priority/City Manager Goals

• Public Safety – “Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding”

Attachments
Previous Staff Report - February 18, 2025, declaring local emergency Resolution No. 2025-011 - Declare Local Emergency with Proclamation Packet Pg. 22

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Adopt Resolution by a four-fifths vote to confirm and ratify the Proclamation of the Director of Emergency Services declaring a local emergency and authorizing the City Manager to repair or replace pub lic facilities and procure the necessary equipment, services, and supplies for those purposes without solicitation of competitive bids in accordance with Public Contract Code 20168 and 22050.

Fiscal Impact

Adoption of the resolution could have a positiv e fiscal impact of an indeterminate amount as it will facilitate the recovery of the community and the receipt of emergency aid from state, and possibly federal, authorities if it becomes available.

Alternative Action

The City Council (Council) could ch oose not to adopt the resolution or provide alternate direction. Failure to adopt the resolution will result in a legal finding that the local emergency has ceased and will likely negatively impact the receipt of aid from state and/or federal authorities, and the City of Redding’s (City) ability to immediately repair or replace damaged infrastructure.

Background/Analysis

On February 2, 2025, a storm event arrived in the City of Redding, ultimately causing conditions to be beyond the immediate control of l ocal resources, services, personnel, equipment, and facilities. These winter storms have brought heavy rain to all areas of Shasta County which in turn have caused a significant increase in releases from Shasta Dam resulting in localized flooding, water rescues, and damage to roadways, trail systems, storm water systems, and other infrastructure. At this time, c ontinued high-water flows are expected with not all areas hav ing MEETING DATE: February 18, 2025
ITEM NO. 9.1(b)
FROM:

***APPROVED BY***
[email protected]

[email protected]
SUBJECT: 9.1(b)--Consider Resolution to confirm and ratify the City of Redding Proclamation declaring a local emergency due to flooding.

Barry Tippin, City Manager
Packet Pg. 254Packet Pg. 23
Attachment: Previous Staff Report - February 18, 2025, declaring local emergency (4.1(a)--Confirmation of Continued Local Emergency Due to Report to Redding City Council February 12, 2025
Re: 9.1(b)--Adopt Resolution to Confirm and Ratify the Proclamation Declaring a Local Emergency Page 2

been fully assessed. The current forecast calls for continued storms and additional snow and rainfall which could further exacerbate the damage and increase the difficulty of recovery efforts.

As the rain continues, the Bureau of Reclamation will be required to continue its high releases from Shasta Dam. There is potential for additional local flooding and infrastructure damage.

Due to these events and weather conditions, a local emergency was proclaimed on February 11, 2025, and it is recommended that the Council ratify this proclamation and continue the declaration until such time tha t the threat of these storms has subsided, there is no longer an elevated risk to life and property, and the emergency restoration of facilities has been completed.

The local emergency was declared by the City Manager serving in his capacity as Director o f Emergency Services under RMC 9.12.030. The Proclamation of the Director of Emergency Services is attached.

Pursuant to Government Code section 8630, the Proclamation is valid for seven days. As such, if the Council does not act to adopt a resolution whi ch confirms and ratifies the existence of a local emergency, the declaration of local emergency made under the Proclamation will lapse. A declaration of local emergency provides several benefits in time of emergency. Under Government Code section 8634, it permits a local agency to immediately promulgate orders and regulations necessary to protect the public health and safety. It further permits the State and local agencies to provide mutual aid to the City and makes the costs of such aid incurred by other agencies chargeable to the State. Lastly, the declaration of local emergency facilitates payment to the City by the State under the Disaster Assistance Act (Gov. Code section 8680 et seq.).

The resolution contains all the needed findings to continue the de claration of local emergency under the California Emergency Services Act (Government Code section 8550 et seq.). In the absence of action under Public Contract Code, the Council could declare an emergency under the California Emergency Service Act by a simple majority vote.

However, the resolution also seeks authorization under RMC 4.22.120 and Public Contract Code sections 20168 and 22050. As such, a fourth -fifths vote of the Council will be required to adopt the resolution. These sections provide author ity which the Government Code, addressed above, does not. Public Contract Code sections 20168 and 22050 collectively provide authority to repair or replace a public facility, and procure the necessary equipment, services and supplies for those purposes without competitive bidding. While notice and competitive bidding are very beneficial in non-emergency situations, these processes are entirely too untimely if we are to immediately protect the public health and safety by restoration of public services and fa cilities. This is necessary due to the immediate need to repair or replace the 120 -inch culvert that failed at the entrance to the Reginato Boat Ramp. This ramp serves as a critical entry point for river access for public safety agenc ies to effectuate river rescues and to access areas along the river that are otherwise inaccessible. Additionally, river guides and other river related businesses utilize this ramp extensively and prolonged closure will cause significant economic hardship as well as impeding life saving efforts by the Redding Police Department and the Shasta County Sheriff.

It should be noted that RMC 4.22.120 delegates authority to the City Manager to make a finding that the emergency will not permit the delay resulting from a competitive soli citation of bids and that immediate action is necessary to respond to the emergency. However, that authority is only valid for a period of seven days. By making this finding now by means of adoption of the resolution, the Council avoids the unfortunate cir cumstance whereby the immediate action sought by the City Manager to repair or replace public infrastructure will lapse absent an Packet Pg. 255Packet Pg. 24
Attachment: Previous Staff Report - February 18, 2025, declaring local emergency (4.1(a)--Confirmation of Continued Local Emergency Due to Report to Redding City Council February 12, 2025
Re: 9.1(b)--Adopt Resolution to Confirm and Ratify the Proclamation Declaring a Local Emergency Page 3

immediate, emergency Council meeting. In order to ensure Council oversight, RMC

4.22.120(C)(1) requires review of action under Public Contract Code sections 20168 and 22050 at every regular meeting until such time as the emergency ceases.

In summary, the resolution serves two important functions. It facilitates coordination with other public agencies assisting the City in respo nding to the local emergency and is a necessary precondition to receipt of state and federal aid. It also provides authority to the City to use its own resources in accomplishing repair or replacement of damaged public infrastructure in a timely and efficient manner while ensuring Council oversight of all such activity.

Environmental Review

This is not a project as defined under the California Environmental Quality Act, and no further action is required.

Council Priority/City Manager Goals

• Public Safety – “Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding.”

Attachments
^Emergency Declaration Flood of February 2025
^Resolution - Local Emergency Declaration 02-2025
Packet Pg. 256Packet Pg. 25
Attachment: Previous Staff Report - February 18, 2025, declaring local emergency (4.1(a)--Confirmation of Continued Local Emergency Due to SfILUTItJN tJ. Z{ 25- t}1
RESOLUTION Ct NFI IN G EXISTEl I E ( 7F A LOCAL EMER+ GEI T4CY HE A5, Gt vernment Code sectian 8642 provides that whenever a state cr Iocal emergency exists, the governing bcrdy ofthe local govemmental entity shall meet as soon as possible;; and WHE AS, Redding Municipal Code sections 9, 12. 03C1, and 14. 24. 02, generally empower the City Manager, asDirector of Emerg ncy Services, tc proclaimthe existenceor threaen d existenceof a localemergencywhentheCity is affectedor likely to beaffectedby apubliccalamityandtheCity Ccuncil is not in session5and
W IE AS, ReddingMunicipal Ccde section9.12.030(C) providesthat the decisicn of the City Managertt declarea locaZemergencymustberatified by theCity Gouncilwithin seven (7} calendardays of th City Manager's actionar it s iall haVeno furtherforceor effect; and WHEREAS, R dding Municipal Cade section 4.22.120 and P'ublic Contract Cade sectians20168 and 22050 allow the City Cauncil to e pend public monies withc ut competiti e solicitation when safeguarding life, health, ar safety wi11 nt t permit delay; nd EFtEA, the City M nager, as L}irector of Emergency `Serviceaof the City of Redding, praclaimed the existence of a local emergency, as defined in Government Code section 8558( c), within the City on the
11th
day of February, 2t?25, as evidenced by the Pr ciamation of the I irectflr of Emergenc Services attached and incarporated herein; and
E AS; theProclamationofthe Directorof EmergencyServicesdatedFebruary1l, 2025,was ser t to the County irector of Emergency Services on February 11, 2C}25; and WHE AS, conditions c#' extreme peril to the safety cf persansand prcperty have arisen within the City which were causedby flooding causedby severewinter storms which beganon February 2, 2 25, and
HEREAS, the flooding has continued through increasedreleasesfrom ShastaDam inundating and dan aging land, raads, trails and other facilities, in particular the callapse of a 120" culvert acr ssthe accessrc adt the Reginato Bcat Ramp whieh prc ides river accessto public s fety agencies, an F bruary 9, 025, atwhichtime theCity Councilof theCity of Reddingwasnrt in session; and E AS, thereis immediate needto repair tir replacethe 20" culvert that failed at the entrance to the Reginato Sc at Ramp as this ramp servesas a critical entry point fcr river accessfcr public s fety agencies tc effectuate river rescues and ta acce s areas along th river that are otherwise inaccessible.

Additionally, river guides and other river related businesses utilize this ramp extensively and prolanged closurewill causesignificantecanomichardshipaswell asimpedinglifesavingefforts by the R.edding Pc lice Departrnent and the Shasta Cuunty Sheriff; and
WHE AS, the Baard of upervisor"s for the County af Shastaratified a proclamation af a Local Emergency far hasta Caunty on February 1l, 2fl25, anci direeted that the prcclamation be sent tc the Governrr af the Stateof Californiaandthe Secretaryof the +Officeof EmergencyServicesrequestingthey proclaim the County c f Shasta to be in a state of emergency; and Packet Pg. 26
Attachment: Resolution No. 2025-011 - Declare Local Emergency with Proclamation (4.1(a)--Confirmation of Continued Local Emergency Due to W IE A, the conditions causedby the flc ading arebeyondthe cantrol af the services,personnei, equipment and facilities of the City of Redding, and
WHE A, theCityCcruncilherebyfindsthattheafQresaidconditiansof extremeperildid warrant and necessitate the proclam tion af the existence af a local emergency, 110W, THE F() , IT IS HE BY PRt CLAIIY ED AND ERED as follows:

1. The recitals s ated abave are true, correct, and are adopted herein.

2. The Prc clamation of the Directar t f Emergency Services dated February 11, 2025, is hereby confirmed and ratified.

3. That, pursuant to Government Code section 630{}, a local emergency withiz the meaning of Governrnent Ccde section 8558(c} exists within thejurisdictional limits of the City cf R dding.

4. That, pursuant to Public Contract Code section 20I68 and 22050, the public inter st nd riecessity d mand th immediate expenditure of public rr oney to safeguardlife, health and property, the1oca1 emergencywill n t permit a delayresulting from a ct mpetitive solicitationfcr bids; immediate acticn is necessaryto respondta the lccal emergency, and the City Manager is authcrized to repair or replace a public facility, take any directly related and immediate action required by the Iccal emergency;and procure the necessaryequipment, servicesand supplies for those purpt seswithout giving notice fcr bids tc let contracts,

5. That, pursuant to Public Contract Code section 22050( c( 1}, the tate of local ernergencyshall e deeTnedto continue tcrexist until its termination is proclairned by a resolutian adaptedby a fourth- fifths vote af the City Council.

6. That, pursuant to Government Code section 863{ e} and Fuhlic Contract ode section 22450( c}( 1); the City Cauncil shall review the need for continuing the lacal emergeneyat every regularly scheduledmeeting of the City Cauncil until the City Council terminatesthe local emergency:

I IE Y CERTIFY that the faregoing resaluticn was introduced and adopted at a regular meeting of the City Council f the City nf Redding on the 1Sth day af February, 2025, by the following votei A' i' ES: CQiTNCIL MEMBEIYS: - r. Dha auka, Littau, Resner, and Munns N? ES: CfJIJN+ CIi:. ME ERS. - Nane
ABSENT: COUN+ CTL lYIE ERS: - Au ette
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ABSTA l': COUI ICIL ME ERS. - Nane
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JA+ C MUNI iS,' ayar
ATTEST; PPRt V lD AS TO F'U :
y, ,
SHARLENE TIP' TI N, City Clerk CHRIS7C' I N M. CUR' IS, ity Attorney Packet Pg. 27
Attachment: Resolution No. 2025-011 - Declare Local Emergency with Proclamation (4.1(a)--Confirmation of Continued Local Emergency Due to A PR(}+ LAM TIC} l'd UF
Tx Dr eTc + F m re s r vrcEs c F
CITI' QF RET) DIN, CALIFC1Rl TIA
W EREAS, ReddingMunicipal {RMC} sectian9.12.030andRMC9.12.020providefor the preparationand carrying aut of plansfar the pratection af personsand property within the City 't the event af an emergency, and,
WHEPEAS, KMC secticn 9.12.t}30 statesthat the City Manageris the Director of Emergency Services and the ssistant ity Manageris the AssistantUirectar of ErnergencyS rvices,and, WHEREA,S;RMC-section9.12.t}30 empowerstheDirector carAssistantI3irectarof Emergency Servzcesta proclaitn the existence r threatenedexistenceof a local e nergencywhenthe City Ccuncit is not in se sion, and;
WFl"E1tEAS,theI3irectorof EmergencyServicesof theCity of Reddingdoesherebyfnd that conditians af extremeperil tc the safatyaf pers€nsandprcperty havearisenwithin the City of Redding, causedby flooding; which be anon the 2nd day of Febniary,2025 and; WHEREAS, thesec4nditiionsareor arelikely to be be ond the cantrot of the servicesy persontel, equipment,andfacilities of theCiiy of Redding,and; W IEREAS,theCityCouncilaf theCity of Reddingisnotin sessionandcannotimmediately be called inta session.
1VCtW, TH REFURL', IT IS HEREBY PRUC' A ELD, that a local emergency now exists throughoit the City cf Redding,and;
IT IS FII 2THER PRO` Z;AY112"ED ANTI l7R ERE that durin the existence af said laca[ ernergencythe pawers,functionsanddutiesof the emergencyorganizatianaf the City of Reddingshall bethoseprescribedbythestatelaw,byordinances,andYesolutionsof theCity t f Redding;andthatthis emergencyproclarnation shall expire 7 days after issuanceunlessconfirmed and ratified by the City Cauncil of the City csfRedding.

IN T' STIMCINY WH E+1JF, Z HEREUNT() SET MY HAND ANU C.A€ISE THE SEAL l) F HE ITY CIF PEDTIING TU I` E AFF' IXE1) TH S llt i AY( 1;' FEI R tIARY, 2025. a'i
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I'rint Name: BarryTippin
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7 Packet Pg. 28
Attachment: Resolution No. 2025-011 - Declare Local Emergency with Proclamation (4.1(a)--Confirmation of Continued Local Emergency Due to

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Authorize and approve the following:
(1) Award Bid Schedule No. 5556 for Microsoft M365 Annual Licenses to Insight Public Sector Inc., with an annual licensing cost of $386,332; (2) Approve the City Manager, or designee, to modify the number and type of licenses based on City of Redding (City) staff needs;
(3) Award the RFP Schedule No. 5543 - Provide Professional Implementation Services for Microsoft 365 Migration contract to Insight Public Sector , Inc. , in an amount not to exceed $494,050;
(4) Authorize the City Manager , or designee, to negotiate and execute the contract with Insight Public Sector, Inc. and approve contract amendments in an amount not to exceed $50,000 in total; and
(5) Adopt Resolution approving and adopting the 69th Amendment to Budget Resolution No, 2023-060 appropriating $930,390 to fund the bid utilizing the City’s Information Technology Reserves Account.

Fiscal Impact

The City of Redding’s (City) current Microsoft 365 license needs will total $386,332 per year.

Pricing for licenses is per person, per year for a three-year term, in accordance with the bid and is subject to an annual true up based on the number of users at the established prices. The established prices include:

• Full Licenses (G3 with G5 Security) $513.97/person/year; • Minimal Licenses (F3 with F5 Security) $136.06/person/year; • SharePoint Plan 1 $45.51/person/year;
• Exchange Online Plan 1 $36.38/person/year; and
• Seasonal Six-Month Minimal Licenses $41.55/person/year.

MEETING DATE: April 1, 2025
ITEM NO. 4.3(a)
FROM:

***APPROVED BY***

[email protected]

[email protected]
SUBJECT: 4.3(a)--Authorize and Approve items related to Microsoft 365 Migration Tony Van Boekel, Chief
Information Officer/IT
Director
Packet Pg. 29
Report to Redding City Council March 27, 2025
Re: 4.3(a)--Authorize and Approve items related to Microsoft 365 Migration Page 2

In order to migrate to Microsoft 365, the City requires a Consulting & P rofessional Services Agreement for Professional Implementation Services. The one-time fiscal impact of these services is $494,050. This one time cost is using current Information Technology reserves and the ongoing costs will be included in future budgets . It is estimated that approximately 30% of this cost is attributable to the General Fund.

Alternative Action

The City Council could choose to not award the bid to Insight Public Sector, Inc. and provide alternate direction to staff.

Background/Analysis

Microsoft no longer has perpetual licensing for its products . In order for staff to have access to essential programs like Microsoft Word, Outlook, and Excel, upgrading to Microsoft 365 is necessary. Microsoft 365 is a subscription -based model and the C ounty of Riverside Enterprise Licensing Agreement enables government entities in California to purchases licenses through authorized Microsoft Vendors which enables government entities more affordable access to licenses that have the required government compliance and security features.

The City, utilizing the County of Riverside Enterprise Licensing Agreement, directly solicited seven firms known to engage in this type of service. On February 25, 2025, the City received three bids - the lowest responsive bidder was Insight Public Sector, Inc . with annual licensing cost of $386,332.

In order to migrate to Microsoft 365, the City directly solicited 14 firms known to engage in professional implementation services for Microsoft 365 migrations. The request for proposal was also advertised in the local newspaper, as well as posted on the City’s website. On December 2, 2024, the City received proposals from 10 firms. The review team, comprised of two seasoned IT Supervisors, the Cyber Security Officer, a Marketin g and Communications professional, and the City’s most senior System Administrator, found the firm with the most acceptable proposal based on technical merit and reasonable fee schedule was Insight Public Sector.

The project start date is mutually determined by Insight and the City, with a twenty-business day lead time to allow for scheduling. The project will take thirty -two weeks based on the initial assessment of the environment and scope of work. The beginning weeks of the project include in-depth review and assessment of the systems that will be impacted, network infrastructure and any other factors that may impact time lines of the project.

Environmental Review

This is not a project defined under the California Environmental Quality Act, and no furt her action is required.

Council Priority/City Manager Goals

• Government of the 21st Century - “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”

Packet Pg. 30
Report to Redding City Council March 27, 2025
Re: 4.3(a)--Authorize and Approve items related to Microsoft 365 Migration Page 3

Attachments
^Resolution
^5556 Bid Tab
Insight Bid
Insight Response -City of Redding - Professional Implementation Services for Microsoft 365 Migration-120224
Packet Pg. 31
Resolution No. 2025 - ____________

A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 69th AMENDMENT TO CITY BUDGET RESOLUTION NO. 20 23-060 APPROPRIATING $930,390 FOR FISCAL YEAR 202 4-25 FOR THE FIRST YEAR PAYMENT OF A THREE-YEAR CONTRACT FOR THE USE OF MICROSOFT 365 AND IMPLEMENTATION SERVI CES FOR MICROSOFT 36 5, THE FUNDING SOURCE W ILL BE

INFORMATION TECHNOLOGIES RESERVES AND WI LL BE REIMBURSED BY THE CITY DIVISIONS BY FUTURE COSTS ALLOCATIONS.

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDDING

THAT Budget Resolution No. 2023-060 be and is hereby amended as follows:

FUND DIVISION DESCRIPTION INCREASE DECREASE
311 3101 Information Technologies $930,390

THAT account titles and numbers requiring adjustments by this Resolution are as follows:

USE SOURCE

OF FUNDS OF FUNDS
Increase(Decrease) Reserve/Fund Balance
311-3101-2910000-00000 Reserves/Fund Balance 930,390$
Increase(Decrease) Expenditures
311-3101-7930010-00000 Right-to-use-Subscription-based IT Agreements (SBITA) 544,050
311-3101-9855001-00000 GASBG 96 - SBITA Agreements
Principal 386,340$
930,390$ 930,390$

THAT the purpose is to appropriate $930,390 for fiscal year 2024 -25 for the first-year payment of a three- year contract for the use of Microsoft 365 and implementation service for Microsoft 365, funding source will be Information Technologies reserves and the costs will be reimbursed by the City divisions by future costs allocations.

I HEREBY CERTIFY that the foregoing Re solution was introduced at a regular meeting of the City Council of the City of Redding on the 1st day of April, 2025 and was duly adopted at said meeting by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

JACK MUNNS, Mayor

ATTEST: FORM APPROVAL:

SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney

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Attachment: ^Resolution (4.3(a)--Authorize and Approve items related to Microsoft 365 Migration)

CITY OF REDDING

PURCHASING DIVISION-TABULATION OF BIDS
BID SCHEDULE NO. DATE OF OPENING

TIME OF OPENING
3:00 P.M.

ITEM QTY UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE

1 628 $513.97 $322,773.16 $512.40 $321,787.20 $516.78 $324,537.84 2 288 $136.06 $39,185.28 $217.44 $62,622.72 $219.36 $63,175.68 3 288 $45.51 $13,106.88 $45.36 $13,063.68 $45.76 $13,178.88 4 288 $36.38 $10,477.44 $14.88 $4,285.44 $36.58 $10,535.04 5 19 $41.55 $789.45 $108.72 $2,065.68 $109.68 $2,083.92 6 $0.00 $0.00 $0.00
$386,332.21 $403,824.72 $413,511.36
Insight Public Sector, Inc. Dell Marketing L.P. Crayon Software Experts, LLC Any fees, taxes not included (if
necessary)
Total Annual Cost:

G3 with G5 Security Annual License
F3 with F5 Security and Compliance
Annual License
SharePoint Online Plan 1
Exchange Online Plan 1
Seasonal F3 with F5 Security and
Compliance Seasonal (six-moth license)
Annual Cost
5556
Daines
VanBoekel

DESCRIPTION
Tuesday, February 25, 2025
Microsoft M365 Licenses
Purchasing: M. Kempley Packet Pg. 33
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Attachment: Insight Bid (4.3(a)--Authorize and Approve items related to Microsoft 365 Migration) 2701 E. Insight Way • Chandler, AZ 85286 • 800.INSIGHT • ips.insight.com

PREPARED FOR
City of Redding
Request for Proposal Schedule No. 5543 for
Provide Professional Implementation Services for
Microsoft 365 Migration
December 2, 2024 @ 3:00 PM PST
SUBMITTED BY:

Damien Tran
Client Executive
310.354.5674
[email protected]
2701 E. Insight Way • Chandler, AZ 85286 • 800.INSIGHT • ips.insight.com Content contained herein is produced and intended for the client identified above. © 2024 Insight Public Sector, Inc. All Rights Reserved. Packet Pg. 47 Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and

1. Letter of Transmittal
December 2, 2024
Michelle Kempley
Purchasing Officer
City of Redding
777 Cypress Avenue
Redding, CA 96001
Dear Michelle Kempley:

Insight Public Sector, Inc. (Insight) is pleased to participate in the City of Redding's (the City) Request for Proposal #5543 for the Professional Implementation Services for Microsoft 365 Migration opportunity. As a certified Microsoft partner, Insight is confident that we are the right partner to help the City meet its migration objectives.

Our response demonstrates our capabilities and unique position in the marketplace as a global technology partner of end-to-end secure digital transformation solutions and services for clients like the City of Redding. Founded in 1988 and headquartered in Chandler, AZ, Insight brings decades of experience serving the public sector. Insight is focused on the needs of federal, state, and local governments, as well as educational institutions. With an industry-leading selection of IT products and services for our wide range of government contracts, Insight helps organizations streamline procurement, simplify deployment and maximize the value of their IT lifecycle.

Insight is one of Microsoft's largest global partners, and we put Microsoft at the center of our end-to-end strategy to help organizations run smarter. Through a strong partnership of more than 30 years, Insight and Microsoft work together to provide software, cloud and device solutions that smooth your path toward digital transformation. Our decades of partnership and substantial investment demonstrate our commitment to Microsoft products and maximizing their value to your business.

As a Fortune 500-ranked solutions integrator with 13,000+ teammates, Insight helps organizations accelerate their digital journey to modernize their business and maximize the value of technology. We enable secure, end­ to-end transformation and meet the needs of our clients through a comprehensive portfolio of solutions, far­ reaching partnerships and 35 years of broad IT expertise.

Per the requirements of the RFx, Insight is including the following information:

Firm Name:

Main office Address:

Primary Contact Person
Telephone number
Email address
Addenda Acknowledgement
Insight Public Sector, Inc.
2701 E. Insight Way, Chandler, AZ 85286
Damien Tran
310.354.5674
[email protected]
Addendum 1, Addendum 2
Thank you for your time and consideration. We welcome the opportunity to discuss our RFP response with the City of Redding. Please contact Damian Tran at 310-354-5674 or [email protected] to review any of the information in our proposal.
fficer
Insight Public Sector, Inc.
2701 E. Insight Way• Chandler, AZ 85286 • 800.INSIGHT • ips.insight.com Packet Pg. 48
Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and Insight RFP Response
City of Redding
Provide Professional Implementation Services for Microsoft 365 Migration

December 2, 2024 Request for Proposal Response # Schedule No. 5543 Page | 1

TABLE OF CONTENTS

1. Letter of Transmittal ........................................................................................................................................... i Table of Contents .................................................................................................................................................. 1 Validity Statement.................................................................................................................................................. 2

2. Understanding of the Project ............................................................................................................................. 3 i. Executive Summary ........................................................................................................................................ 3 Service Description ............................................................................................................................................. 3 Scope and Approach ........................................................................................................................................... 3 Microsoft 365 ................................................................................................................................................... 3 Production Migration ....................................................................................................................................... 9 Deliverables ...................................................................................................................................................... 11 ii. Detailed Overview ...................................................................................................................................... 14

3. Firm and Personnel ......................................................................................................................................... 17 i. Location of Consultant Services ................................................................................................................... 17 ii. Depth of Consultant Experience and Resources ....................................................................................... 17 iii. Capability of Consultant to Accomplish Required Activities ....................................................................... 18 iv. Litigation ..................................................................................................................................................... 20 v. References ................................................................................................................................................. 21 Case Studies: .................................................................................................................................................... 23 vi. Pricing ........................................................................................................................................................ 26 vii. Price Guarantee ......................................................................................................................................... 26 viii. Additional Information ............................................................................................................................. 27 Change and Training ......................................................................................................................................... 27 ix. Exceptions or Deviations to Specifications ................................................................................................ 31

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Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and Insight RFP Response
City of Redding
Provide Professional Implementation Services for Microsoft 365 Migration

December 2, 2024 Request for Proposal Response # Schedule No. 5543 Page | 2 Validity Statement
Insight Public Sector’s Proposal is valid for 120 days from the date of submission stated on the Cover Page, with optional extensions granted upon mutual agreement between Insight and the Customer.

The pricing methodology referenced in this proposal only applies to the products or services included or contemplated in the solicitation. Any additions of products or services that are different from such included products or services must be agreed upon in writing by the parties prior to being subject to the included pricing methodology.

Tariff and Supply Chain Constraints
In recent years, the United States government has imposed tariffs on technology -based products that have affected manufacturers, who have, in turn, passed these mandated cost increases on to partners such as Insight.

Additionally, supply constraints tied t o production loss, component shortages, and logistical pressures driven by the pandemic have resulted in price increases that have been passed down by suppliers and manufacturers to Insight.

The situation is fluid and manufacturers/suppliers are providing frequent cost updates, in some instances, multiple times per day. Insight is working directly with our manufacturer/supplier partners to ease the impact and will attempt to adhere to its price proposal as quoted; however, the volatility in manufacturers’ costs due to the tariffs and supply chain constraints may require a requote prior to finalizing any subsequent award or purchase order.

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Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and Insight RFP Response
City of Redding
Provide Professional Implementation Services for Microsoft 365 Migration

December 2, 2024 Request for Proposal Response # Schedule No. 5543 Page | 3

2. Understanding of the Project
i. Executive Summary
This section shall contain an Executive Summary of the services being offered, the Scope of Work, and methods being proposed to meet the request. Describe the Consultant’s ability to support their Proposal (i.e. staffing, experience, financial stability).

Insight Response:

Service Description
The City of Redding has requested services to implement Microsoft 365 across the organization. The City is also interested in migrating its Exchange 2016 On-Premise mailboxes to Exchange Online to enable all features and functionality for end users in the Microsoft 365 collaborations stack. The City currently has approximately 950 user mailboxes and up to 5 TB of Data, an average mailbox size for users: 2gb, supervisors: 3.5 gb and directors 5 gb. Insight is proposing end-to-end planning, design, implementation, migration, training, and support to accomplish the customer’s goal in the following areas:
• Configure and test initial Office 365 Tenant domains and policies. • Configure, test and implement initial security and compliance policies around multifactor authentication, conditional access, Seamless SSO, data retention, Microsoft Teams creation, external and guest access.
• Migrate all identities from federated ADFS to managed Entra ID. • Deploy Microsoft Defender for Office 365 to replace Barracuda E-mail Security Gateway. • Migrate to Exchange Online Archive from Barracuda e-mail archiver. • Configure/verify identity synchronization and management according to the latest recommended practices in the industry.
• Establish Exchange Hybrid connectivity with Exchange Online and test moving mailboxes. • Migration Pilot mailboxes, test and provide any remediation assistance needed if required. • Migrate remaining mailboxes to Exchange online and provide post-migration support as needed. • Migrate all files and file shares to OneDrive and SharePoint Online. • Configure Microsoft Sentinel for Office 365 data.
• Provide as-built documentation, user training, admin-admin training and knowledge transfer.

Scope and Approach
Microsoft 365
Assessment
Insight will perform the following assessment Services:

Network
• Validate network readiness for proposed Microsoft 365 implementation o Validate estimated bandwidth requirements based on Client provided input  Use Microsoft 365 network performance tool for required regions Packet Pg. 51
Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and Insight RFP Response
City of Redding
Provide Professional Implementation Services for Microsoft 365 Migration

December 2, 2024 Request for Proposal Response # Schedule No. 5543 Page | 4 AD Connect
• Review current initiatives with Active Directory (“AD”) dependencies • Review AD domain/forest functional levels and schema levels/extensions • Validate domain controller (“DC”) server versions
• Validate routable UPN and immutable ID process
• Validate SQL instances (if applicable)
• Validate any DNS, proxy, and firewall configuration requirements • Review authentication requirements - cloud only, password sync, seamless SSO, and pass-through Microsoft Azure Active Directory
• Assess business purchased licensing requirements:
o Azure AD conditional access
o Azure AD Identity Protection
o Named locations
o Authentication methods
o Multi-Factor Authentication (MFA)
Exchange Rich Coexistence
• Perform discovery regarding current deployment
• Validate mail enabled applications
• Detail shared/resource mailboxes
• Validate client OS and Office version requirements are met • Validate current Exchange environment is in a healthy state and is at a patch level that will allow for a hybrid deployment
• Validate publishing, public certificate, virtual directory configuration • Validate reverse proxy publishing abilities
• Document current archive solution implementation

File Share Migrations to OneDrive and SharePoint Online • Conduct workshops with stakeholders to gather requirements and expectations. • Inventory the file server content and identify personal vs. shared files. • Perform a data analysis to detect duplicate, obsolete, and unnecessary files. • Assess compliance and governance requirements for data storage and access. • Provide a detailed assessment report summarizing findings and recommendations.

Microsoft Teams
• Assess business, features, and security requirements
• Review conferencing as well as cloud voice capabilities and features Packet Pg. 52
Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and Insight RFP Response
City of Redding
Provide Professional Implementation Services for Microsoft 365 Migration

December 2, 2024 Request for Proposal Response # Schedule No. 5543 Page | 5

ADFS to Entra ID SSO
• Conduct discovery workshops to gather information about the ADFS setup and integrated applications. • Review application authentication protocols (e.g., SAML, OpenID Connect, OAuth). • Identify critical dependencies and integration points for each application. • Analyze user access and group membership mapping requirements. • Assess the readiness of Microsoft Entra ID for the migration.

Migrate to Microsoft Defender for Office 365 from Barracuda E-mail Security Gateway • Conduct workshops to understand existing email security policies, configurations, and workflows on the Barracuda Email Security Gateway.
• Document email routing, filtering, and quarantine settings in the Barracuda environment. • Review existing Microsoft 365 tenant security posture, including Defender for Office 365 licensing and readiness.
• Identify compliance and data retention requirements.
• Provide a gap analysis report comparing Barracuda capabilities to Defender for Office 365.

Migrate to Exchange Online Archiving from Barracuda Model 450 Email Archiver • Conduct discovery workshops with stakeholders to understand archiving policies and workflows on the Barracuda Model 450 appliance.
• Review the volume of archived data, folder structures, and retention policies stored on the Barracuda appliance.
• Identify dependencies, including third-party tools or custom configurations used with the Barracuda appliance.
• Assess the network bandwidth and resources required for the migration. • Document compliance and regulatory requirements for email retention.

Microsoft Sentinel
• Conduct discovery workshops with stakeholders to gather requirements for Office 365 monitoring. • Review Office 365 usage, including Exchange Online, SharePoint Online, OneDrive for Business, and Teams.
• Assess available log data and identify relevant data sources for ingestion into Microsoft Sentinel. • Review Microsoft Sentinel prerequisites, including licensing, role assignments, and Azure tenant readiness.
• Analyze compliance and threat detection requirements aligned with organizational policies.

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Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and Insight RFP Response
City of Redding
Provide Professional Implementation Services for Microsoft 365 Migration

December 2, 2024 Request for Proposal Response # Schedule No. 5543 Page | 6 Design and Planning
Insight will perform the following design and planning Services:

Network
• Design will be based on the Assess phase
AD Connect
• Design server requirements
• Design required attributes
• Design authentication methods
o Cloud authentication
o Azure AD password hash synchronization
o Azure AD pass-thru authentication
• Design seamless single sign-on (“SSO”)

Azure Active Directory
• Design and plan the following:
o Azure AD Conditional Access
o Azure AD Identity Protection
o Named locations
o Authentication methods
o Multi-Factor Authentication (MFA)

Microsoft 365 Rich Coexistence
Insight will design and plan the following:
• Hybrid server requirements:
o Mail flow and Free/Busy co-existence
o Auto-discovery, federation, firewall, and proxy
o Certificates and external access
o Mail security:
 Domain keys identified mail (DKIM) or domain message authentication reporting and conformance (DMARC)
 Sender policy framework (SPF)
o Distribution Groups, Public Folders, archives, mail-enabled applications, and retention Packet Pg. 54
Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and Insight RFP Response
City of Redding
Provide Professional Implementation Services for Microsoft 365 Migration

December 2, 2024 Request for Proposal Response # Schedule No. 5543 Page | 7

File Share Migrations to OneDrive and SharePoint Online • Design OneDrive and SharePoint Online environments, including folder structures, permissions, and access policies.
• Define mapping between on-premise data locations and target OneDrive/SharePoint destinations. • Plan data migration waves to minimize business disruption. • Conduct a pilot migration to validate the migration approach and address any issues.

Microsoft Teams
• Design and plan Microsoft Teams in Client’s Microsoft 365 tenant:
o Conferencing:
 Design configuration requirements for Teams
 Assist customer with selecting Teams Rooms devices for a small, medium and large room.
o Collaboration:
 Design Team taxonomy and governance
 Ownership and adoption
 Data organization

ADFS to Entra ID SSO
• Design the Entra ID SSO architecture, including configuration of enterprise applications and conditional access policies.
• Create application-specific migration plans, including authentication protocol mappings and custom configurations.
• Define a phased migration plan, grouping applications by priority and complexity. • Develop a rollback plan to address potential migration issues. • Plan a pilot migration for one or two applications to validate the approach and processes. • Deploy Adobe SSO OAuth first for Jan 27th, 2025 deadline.

Migrate to Microsoft Defender for Office 365 from Barracuda E-mail Security Gateway • Define the Defender for Office 365 protection strategy, including anti-phishing, anti-spam, and anti- malware policies.
• Develop an email routing plan to transition from the Barracuda Email Security Gateway to Microsoft 365.
• Map Barracuda policies and settings (e.g., block/allow lists, filters, and quarantine rules) to Defender for Office 365.
• Design and document automated threat investigation and response (AIR) workflows within Defender for Office 365.
• Develop a phased migration and testing plan to transition from Barracuda to Defender for Office 365.

Packet Pg. 55
Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and Insight RFP Response
City of Redding
Provide Professional Implementation Services for Microsoft 365 Migration

December 2, 2024 Request for Proposal Response # Schedule No. 5543 Page | 8 Migrate to Exchange Online Archiving from Barracuda Model 450 Email Archiver • Define a migration plan, including extraction methods for archived data from the Barracuda Model 450 appliance.
• Map Barracuda archive structures (e.g., folders, metadata, and tags) to Microsoft Exchange Online Archiving.
• Develop retention policies and compliance configurations for Exchange Online Archiving. • Design a phased migration approach to validate and gradually transfer data. • Prepare a pilot migration plan to test data extraction and ingestion processes. • Create communication and training materials for administrators and end-users.

Microsoft Sentinel
• Design the Microsoft Sentinel architecture, including data connectors for Office 365 (e.g., Exchange Online, SharePoint Online, Teams).
• Configure Sentinel workbooks and dashboards for Office 365 activity monitoring. • Define custom detection rules, alerts, and automated responses for Office 365-specific threats. • Develop a data retention and governance strategy for logs ingested into Microsoft Sentinel.

Implementation
Insight will perform the following implementation Services:

Azure AD Connect
Insight will implement the following for Azure AD Connect:
• Verify current install of AD Connect:
o Review Required components:
 Password hash sync
 Pass through authentication
 Enable seamless single sign-on
o Domain/OU filtering
o Identify users and filter accordingly
• Test synced user access via Microsoft 365 OWA login

Azure Active Directory
• Implement the following:
o Azure AD Conditional Access (up to 5 policies)
o Azure AD Identity Protection
o Named locations
o Authentication methods
o Multi-Factor Authentication (MFA)
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Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and Insight RFP Response
City of Redding
Provide Professional Implementation Services for Microsoft 365 Migration

December 2, 2024 Request for Proposal Response # Schedule No. 5543 Page | 9 Microsoft 365 Rich Coexistence
Insight will implement the following for Microsoft 365 rich coexistence:
• Run Hybrid deployment wizard on existing Exchange environment • Verify hybrid configuration wizard completion and manually adjust, if needed • Migrate test mailboxes from on-premises to Microsoft 365 • Verify Free/Busy lookup between on-premises and Exchange Online is functioning properly • Test SMTP routing between on-premises and Microsoft 365 • Test Microsoft 365 OWA login with migrated mailbox
• Test Microsoft 365 Exchange mobile devices with migrated mailbox • Configure e-mail archiving with policies from the current Barracuda model 450 email archiver.

Microsoft 365 Rich Coexistence
• Migrate a pilot group of 10% of users, up to a maximum of 25 users, to Microsoft 365 Exchange Online.

Pilot users are required for testing purposes to ensure production migrations are ready to begin.

Production Migration
• Insight will batch and migrate up to 1100 mailboxes to Exchange Online. o It is assumed that 5TB of data will be transferred per week. o Execute communication plan for notifying users of upcoming changes o Execute production implementation or migration
o Conduct user acceptance testing per defined schedule:
 Remediation of issues where applicable
 Acknowledge final UAT sign-off

File Share Migrations to OneDrive and SharePoint Online • Perform pre-migration tasks, including data cleanup, staging, and backups. • Use migration tools selected to transfer data.
• Migrate personal files to OneDrive, ensuring users maintain access and folder structures. (up to 25 TB) • Migrate shared files to SharePoint Online, maintaining folder structures and permissions. (up to 25 TB) • Conduct post-migration validation to ensure data accuracy and accessibility.

Microsoft Teams
• Implement the following for Microsoft Teams:
o Conferencing:
 Dial-in conferencing
 Policy and permissions for meetings
o Collaboration:
 Permissions, ownership, and adoption
 External sharing/access
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Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and Insight RFP Response
City of Redding
Provide Professional Implementation Services for Microsoft 365 Migration

December 2, 2024 Request for Proposal Response # Schedule No. 5543 Page | 10

ADFS to Entra ID SSO
• Perform pre-migration tasks, including backups of ADFS configurations and exporting metadata. • Configure Entra ID SSO for each application (up to 16 apps), ensuring correct authentication protocol settings and group/user mappings.
• Implement and test conditional access policies and security controls. • Migrate applications in phases, beginning with pilot applications. • Conduct post-migration validation, including testing user access, permissions, and SSO functionality. • Provide support during migration waves to address issues and ensure minimal disruption.

Migrate to Microsoft Defender for Office 365 from Barracuda E-mail Security Gateway • Configure Defender for Office 365 policies, including Safe Links, Safe Attachments, anti -phishing, and anti-spam settings.
• Update DNS records (MX, SPF, DKIM, and DMARC) to redirect email flow from the Barracuda Email Security Gateway to Microsoft 365.
• Conduct a phased migration, beginning with a small group of users for testing. • Transition email routing from Barracuda to Defender for Office 365, monitoring mail flow during and after the switch.
• Test and validate policies, quarantine, and user notifications within Defender for Office 365.

Migrate to Exchange Online Archiving from Barracuda Model 450 Email Archiver • Perform pre-migration tasks, including data backups and staging of Barracuda appliance data. • Use supported tools or scripts to extract email data from the Barracuda Model 450 Email Archive Appliance. • Validate extracted data to ensure completeness and accuracy. • Import archived email data into Exchange Online Archiving, maintaining folder structures, metadata, and retention policies.
• Conduct post-migration validation to confirm the integrity and accessibility of archived data.

Microsoft Sentinel
• Enable Microsoft Sentinel in the Azure environment and configure required permissions. • Deploy and configure Office 365 data connectors to ingest data from Exchange Online, SharePoint Online, Teams, and other workloads as required.
• Configure Sentinel analytics rules to detect Office 365-related threats (e.g., unusual login activity, data exfiltration attempts).
• Enable built-in dashboards and workbooks for real-time visibility into Office 365 activities. • Admin knowledge transfer on built-in dashboards.

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Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and Insight RFP Response
City of Redding
Provide Professional Implementation Services for Microsoft 365 Migration

December 2, 2024 Request for Proposal Response # Schedule No. 5543 Page | 11 Deliverables
• As built/configured document for the implemented technologies:
o Microsoft 365 Security and Compliance
o Exchange 2016 to Exchange Online Hybrid
o Defender for Office 365 and Exchange Online Archiving o Migration report of all migrated data to Microsoft 365. o Entra ID SSO Enablement and migration from ADFS
o All collaboration features enabled for users.

Additional Notes:
• Our migration approach to Microsoft 365 will prioritize compliance with NIST 800-53, NIST 800-145, CJIS, NERC, FedRAMP, and FIPS 140- 2 standards by implementing rigorous security and governance measures throughout the process.
• We will leverage Microsoft 365’s built -in compliance capabilities, including data encryption (FIPS 140- 2 validated), advanced threat protection, and role- based access controls, to ensure secure handling and migration of sensitive data.
• The migration will adhere to NIST 800- 53 by implementing strong security controls, continuous monitoring, and incident response procedures.
• Microsoft’s FedRAMP authorization ensures that all workloads meet federal security requirements for cloud services, and we will configure tenant settings to align with CJIS and NERC standards, such as multi-factor authentication (MFA) and data access controls. • Additionally, we will validate configurations against NIST 800- 145 cloud computing guidelines and document compliance for audit readiness. Our team’s compliance- first approach will ensure that all regulatory requirements are met, providing a secure, efficient, and legally compliant migration to Microsoft 365.

Ability to Support the Proposal
For over 30 years, Insight Public Sector Inc. (“IPS”) has offered solutions to help public sector clients achieve their goals. IPS architects, build s and manages solutions for complex IT environments. Our digital transformation services include deep cloud, data, AI, cybersecurity and intelligent edge expertise, augmented by longstanding relationships with 6,000+ technology partners. By quickly and effectively delivering best-fit solutions, we help our clients simplify modern business processes to improve c lient and work experiences, business intelligence, efficiency, and growth. IPS’s ability to leverage Insight Enterprises, Inc., our Fortune 500, $9.2 billion dollar publicly traded parent company (NASDAQ: NSIT), gives IPS access to better serve our clients with a full array of solutions and services, as well as name-brand products from leading manufacturers.

Founded in 1988 and headquartered in Chandler, Arizona, IPS brings decades of experience serving the public sector and a capable team of engineers, technology specialists, and services delivery professionals ready to earn a position as your trusted advisor. IPS is focused on the needs of the federal government as well as state, local, and educational institutions. With an industry-leading selection of products, a complete suite of IT services , and a wide range of government contracts, Insight helps organizations streamline procurement, simplify deployment , and maximize the value of the IT lifecycle.

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Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and Insight RFP Response
City of Redding
Provide Professional Implementation Services for Microsoft 365 Migration

December 2, 2024 Request for Proposal Response # Schedule No. 5543 Page | 12 IPS prides itself in retaining tenured employees with deep technical knowledge in environments such as Microsoft Implementation Services and in adding expertise in evolving innovative areas of technology. IPS’s key differentiators include:
 Powerhouse of technical expertise and certifications: IPS has access to more than 6,400 skilled, certified consulting and service delivery personnel with thousands of industry technical certifications in virtually every discipline, allowing us to scale strategic services as needed.  Deep infrastructure investments in inventory, integration, and support: IPS’s assets allow clients to gain economies and scaling capabilities thanks to our substantial investment in ISO -certified facilities and integration centers.
 Proven track record in service environments, SLA -driven support, and staffing: IPS personnel have extensive experience in service environments, from providing customization for agency requirements to mapping out long-term strategic plans for future implementations. IPS’s complete service catalog offers an extensive list of services by task and technical titles.  Top-level OEM relationships: IPS has strategic, high-level relationships with over 6,000 major technology OEMs and publishers to offer front-line information concerning ongoing technology roadmaps, forward- notice product changes, and product line refreshes. We assign dedicated staff responsible for bringing a detailed view of each OEM’s technology and product lifecycle directly to our top clients.  World-class experience in both traditional and non- traditional task areas: Our innovative IT solutions offerings for the Public Sector include Microsoft Implementation Services . Insight’s solution areas are outlined below:

IPS offers managed and professional services, IT and infrastructure consulting, and system architecture design and management solutions.
 Focused on client satisfaction: IPS values our reputation for long-term client relationships as referenced by our consistently high past performance ratings. We have extensive relationships with both Government agencies and clients, many of whom have been Insight clients for decades.  Financial depth and scalability: As a $9.2 billion company, IPS has the depth to scale in the case of end- of-fiscal or newly awarded projects, both in human capital and finance.  Committed Resources: IPS employs dedicated teammates who specialize in providing the right solution to meet an agency’s needs and requirements. We have over 6,400 certified consulting and service delivery Packet Pg. 60
Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and Insight RFP Response
City of Redding
Provide Professional Implementation Services for Microsoft 365 Migration

December 2, 2024 Request for Proposal Response # Schedule No. 5543 Page | 13 personnel ready to support pre- sales requirements analysis, design assistance and post-sales requirements including installation, implementation and managed services. IPS employees are committed to understanding our clients’ need for technologically advanced IT solutions, ease of use, optimized efficiencies, and cost control
 E-Commerce: Our free, online e-procurement platform provides real-time pricing and product availability through a centralized, customized dashboard to help streamline the procurement process. This complimentary IT procurement solution features tools that help buyers f ind the right products faster, customize checkout options and contain costs, simplify the approval process, and provide data for future purchasing decisions.

Packet Pg. 61
Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and Insight RFP Response
City of Redding
Provide Professional Implementation Services for Microsoft 365 Migration

December 2, 2024 Request for Proposal Response # Schedule No. 5543 Page | 14 ii. Detailed Overview
The Consultant shall include a detailed narrative describing their understanding of the requested services and Scope of Work. Outline specific approaches, capabilities, and methods to be used in the delivery of the services proposed to be performed. Discuss in detail the specific steps being proposed in order to accomplish the requested services. Discuss any major concerns or risks regarding the requested services and how they may be best addressed. Include a Gantt chart with sequential and concurrent events showing the project timeline. Discuss metrics by which the requested and proposed services will be measured for project progress and payment.

Insight Response:

Insight understands that the City is seeking to secure Professional Implementation Services to migrate from an on-premise Microsoft license- based environment, including Microsoft Exchange, to a Microsoft 365-hosted environment. This includes migrating the City’s Exchange 2016 On- Premise mailboxes to Exchange Online to enable all features and functionality for end users in the Microsoft 365 collaborations stack.

We understand that the City currently has approximately 950 user mailboxes and up to 5 TB of Data, with an average mailbox size for users: 2gb, supervisors: 3.5 gb and directors 5 gb.

Insight is proposing end-to-end planning, design, implementation, migration, training, and support to accomplish the customer’s goal in the following areas:
• Configure and test initial Office 365 Tenant domains and policies. • Configure, test and implement initial security and compliance policies around multifactor authentication, conditional access, Seamless SSO, data retention, Microsoft Teams creation, external and guest access.
• Migrate all identities from federated ADFS to managed Entra ID. • Deploy Microsoft Defender for Office 365 to replace Barracuda E-mail Security Gateway. • Migrate to Exchange Online Archive from Barracuda e-mail archiver. • Configure/verify identity synchronization and management according to the latest recommended practices in the industry.
• Establish Exchange Hybrid connectivity with Exchange Online and test moving mailboxes. • Migration Pilot mailboxes, test and provide any remediation assistance needed if required. • Migrate remaining mailboxes to Exchange online and provide post-migration support as needed. • Migrate all files and file shares to OneDrive and SharePoint Online. • Configure Microsoft Sentinel for Office 365 data.
• Provide as-built documentation, user training, admin-admin training and knowledge transfer.

Please refer to the Scope of Work in the Executive Summary section above for detailed information regarding our approach, the steps, and the method of delivery for the service.

Risks or Concerns:

Insight uses industry best practices and methodologies to mitigate risk. It is important to note that the total time for data migration is dependent on the customer’s internet connection speed and could be affected by Microsoft throttling. Timelines will be firmed up by Insight’s Technical and Project Management team during the project.

Approach and Delivery Method:

Packet Pg. 62
Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and Insight RFP Response
City of Redding
Provide Professional Implementation Services for Microsoft 365 Migration

December 2, 2024 Request for Proposal Response # Schedule No. 5543 Page | 15 • Our migration approach to Microsoft 365 will prioritize compliance with NIST 800- 53, NIST 800-145, CJIS, NERC, FedRAMP, and FIPS 140-2 standards by implementing rigorous security and governance measures throughout the process.
• We will leverage Microsoft 365’s built -in compliance capabilities, including data encryption (FIPS 140- 2 validated), advanced threat protection, and role- based access controls, to ensure secure handling and migration of sensitive data.
• The migration will adhere to NIST 800- 53 by implementing strong security controls, continuous monitoring, and incident response procedures.
• Microsoft’s FedRAMP authorization ensures that all workloads meet federal security requirements for cloud services, and we will configure tenant settings to align with CJIS and NERC standards, such as multi -factor authentication (MFA) and data access controls.
• Additionally, we will validate configurations against NIST 800-145 cloud computing guidelines and document compliance for audit readiness. Our team’s compliance- first approach will ensure that all regulatory requirements are met, providing a secure, efficient, and legally compliant migration to Microsoft 365.

Gantt Chart (Estimated Timeline)
The following Gantt chart shows an estimated timeline of sequential and concurrent events based on the schedule listed in the RFP.

Packet Pg. 63
Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and Insight RFP Response
City of Redding
Provide Professional Implementation Services for Microsoft 365 Migration

December 2, 2024 Request for Proposal Response # Schedule No. 5543 Page | 16 Project Metrics
Insight's first step in building a lasting relationship with the City is to understand your definition of satisfaction and then tailor our services to meet those unique needs and develop customized metrics (qualitative and quantitative) for measuring our performance based on those requirements. Upon vendor selection, Insight will work with the City to develop mutually agreeable service levels detailing such commitments .

Microsoft and Migration Capabilities:

As one of Microsoft’s largest global partners and a partner for 30+ years, Insight understands how important Microsoft assets are for the City . We have committed resources to support every facet of the Microsoft platform within your infrastructure. We have the contacts and the relationships established within all levels of Microsoft.

When you need to find the right person or escalate an issue within Microsoft, we call on these relationships to get the job done quickly.

Our implementation and migration service will be delivered by our team of Microsoft-certified professionals who have the skills, knowledge and experience to handle complex and diverse Microsoft projects. We will use our proven methodologies, tools and best practices to plan, design, execute and test the implementation and migration of the City's Microsoft applications and services and to ensure that they meet your requirements and expectations. We will also collaborate and communicate with your stakeholders and end-users throughout the service to ensure that we provide you with a smooth and successful transition to the new and improved state of your Microsoft environment.

Insight has achieved all of Microsoft’s Solutions Partner Designations — Business Applications, Data & AI, Digital & Application Innovation, Modern Work, Security, Azure Infrastructure and Microsoft Cloud as well as 22 Specializations.

Packet Pg. 64
Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and Insight RFP Response
City of Redding
Provide Professional Implementation Services for Microsoft 365 Migration

December 2, 2024 Request for Proposal Response # Schedule No. 5543 Page | 17

3. Firm and Personnel
i. Location of Consultant Services
State whether the proposed services and consultant are local, regional, national, or international; provide the location of the office or facility from which the service will be administered and where the consultant is based.

Insight Response:

Services will be remote and provided on the National level. The specific location will be provided upon award.

Should the City require onsite services, those services can be provided.

ii. Depth of Consultant Experience and Resources
Describe recent experiences on projects of similar scope and size; including an evaluation of each overall project outcome (include references under Section 3 v., below). Provide a Statement of Qualifications and current resume(s) for any Consultant(s) who may be assigned to this project as well as of the company in general, where applicable. Include relevant certifications and academic background for each consultant listed. Indicate the number of years of experience relevant to the requested services for each Consultant listed as well as for the company, where applicable. The Consultant shall include any sub - contracted resources that will be required to perform the services proposed.

Insight Response:

Please refer to Section 3 v., below for references with projects of similar scope for review and consideration.

Case studies with projects of similar size and scope have also been provided in Section 3 v for review.

Statement of Qualifications and Resumes
Under Microsoft’s previous partnership levels, Insight was a Gold Partner and maintained numerous Microsoft Gold and Silver competencies spanning application development and integration, data analytics, cloud platform management, workload migration and workforce mobility optimization. In 2022, Microsoft replaced its legacy gold and silver competencies for partners with the new designations. Awarded by Microsoft based on partner capability scoring, the designations are determined by factors like performance, teammate skills and client success. Insight has met Microsoft’s high standards for the 22 Specializations that we achieved, and we will continue to achieve Specializations when they are released.

During the RFP phase, Insight does not share resumes of resources that will be supporting the City as they are assigned during the (SOW/start of project/start of Contract) phase. In the following pages, Insight has provided sample resumes for the project roles that may be used to support the City. When named resources are assigned, Insight will be happy to share their resumes.

Insight is pleased to find the following sample resumes demonstrating the skills and certifications for the project roles.
• Sr. Project Manager
• Insight Consultant
• Insight Senior Consultant
• Principal Software Engineer
• Insight Architect
• Insight Architect Senior
• Sr. Program Manager

Packet Pg. 65
Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and Insight RFP Response
City of Redding
Provide Professional Implementation Services for Microsoft 365 Migration

December 2, 2024 Request for Proposal Response # Schedule No. 5543 Page | 18 iii. Capability of Consultant to Accomplish Required Activities Disclose any outstanding or pending commitments that could impede the Consultant’s ability to successfully perform within the time frame contained in the Proposal. Provide a Statement of Ability to produce the services and/or activities proposed according to the project schedule contained in the Proposal.

Discuss the expected level of participation by the associated stakeholders. Show these expectations on the Gantt chart where applicable.

Insight Response:

Insight does not have any outstanding or pending commitments that could impede our ability to successfully perform within the time frame contained in the Proposal. Based on the scope of the requirements in this RFP , Insight has the ability to produce the proposed services/activities within the required timeframe. Please refer to the Detailed Overview section above for the Gantt chart.

The Resourcing Roles and Responsibilities are included below, which provides an outline of the expected level of participation by stakeholders.

Resourcing—Roles and Responsibilities
Insight
The table below outlines Insight’s resourcing, specific to Cloud Enablement and Migration projects:

Role Responsibilities
Project Manager Provides team leadership for development, quality control and deployment during all phases of the project. Responsible for tracking scope, schedule and budget. Removes impediments to maximize team efficiency.

Enterprise Architect Maintain alignment between the migration initiative and other initiatives within the organization. Provides oversight of the program and functions as a point of escalation from the client.

Solutions Architect Responsible for solution design and technical direction during all phases of the project. Manages the overall architecture and Azure resources to scale the project as needed. Acts as the principal technical mentor to the team.

Provides support during implementation efforts for Landing Zone and Migrations as needed.

Network Architect Responsible for solution design and remediation in the Azure Landing Zone phase of the project. Will manage the network architecture and provide deep infrastructure expertise for both on-prem and cloud.

Solutions Specialist Provides deep infrastructure expertise, for both on-prem and cloud.

Contributes to the migration workstream including the planning, workbook creation and execution of migrations.

Technical Business
Analyst
Schedules and conducts interviews with system owners.

Develops and maintains the detailed migration schedule at the server level.

Communicate with system owners and stakeholders to schedule migrations and resolve migration issues. Responsible for integrating with existing Change Management procedures.

Packet Pg. 66
Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and Insight RFP Response
City of Redding
Provide Professional Implementation Services for Microsoft 365 Migration

December 2, 2024 Request for Proposal Response # Schedule No. 5543 Page | 19 DevOps Architect Responsible for delivery of workshops related to application and infrastructure automation
Develops and presents DevOps and Operational Roadmap
Supports migration and operationalization activities
Disaster Recovery
Solutions Specialist
Responsible for deployment of Disaster Recovery framework. Provides Disaster Recovery testing support.

Client
The table below outlines Client resourcing common to Cloud Enablement and Migration projects:

Role Responsibilities
Executive Sponsor Member of the Account Team who is sponsoring the project. Responsible for organizational buy-in to the cloud program and champion of cloud adoption efforts.

Program Manager Responsible for ensuring project alignment to the overall Client cloud program.

Responsible for Client resource coordination, communication plan review, project plan approval and deliverable review. Acts as the single point of contact for issue resolution, activity/interview scheduling, information collection and dissemination. Responsible to ensure compliance with Client obligations.

Application Owners Stewards of Client applications. Responsible for participating in migration efforts by participating in application interviews, providing relevant application documentation and information, supporting migration scheduling efforts, supporting application testing and migration signoff.

Technical Architect Member of Client architecture team. Responsible for application architecture; reviews and supports Landing Zone and cloud-based application architecture, including front-end platforms, servers, storage, content delivery and networks.

Infrastructure
Engineer
Provides Client infrastructure expertise. Supports Landing Zone and migration workstreams including planning and migration execution.

Network Engineer Provides Client networking expertise. Supports Landing Zone and migration workstreams including planning and migration execution.

Data Engineer Provides Client data expertise. Supports Landing Zone and migration workstreams including planning and migration execution.

Security Engineer Provides Client security expertise. Supports Landing Zone and migration workstreams including planning and migration execution.

Packet Pg. 67
Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and Insight RFP Response
City of Redding
Provide Professional Implementation Services for Microsoft 365 Migration

December 2, 2024 Request for Proposal Response # Schedule No. 5543 Page | 20 iv. Litigation
Explain any business litigation within the last three (3) years involving you, your company, or any principal officers.

Insight Response:

Specific to Insight as the vendor, there have been no judgments in the past five (5) years which would affect in any way Insight’s ability to provide the products and services described in this RFP response document.

Insight is a subsidiary of a publicly traded company and any material litigation, including judgments against Insight, would be disclosed in the filings of Insight’s parent company with the Securities and Exchange Commission from time to time. During the past five (5) years, there have been no such disclosures.

Packet Pg. 68
Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and Insight RFP Response
City of Redding
Provide Professional Implementation Services for Microsoft 365 Migration

December 2, 2024 Request for Proposal Response # Schedule No. 5543 Page | 21 v. References
Consultants should provide up to four (4) references for projects that are similar in size and scope to the City’s. Presenting less than four references for work of similar scope and size may indicate to the City evaluation committee a reduced level of exp erience. Submit references to fully completed projects with live operational experience to the extent possible. At a minimum, all references should include:
a. Date of Project and Duration
b. Profile of Client Agency where services were provided c. Name and address of Client Agency
d. Agency, project, manager, telephone, numbers, and other contact information e. Whether the Project remained within proposed costs and relevant information regarding any cost overruns.

Insight Response:

Insight builds long-term relationships that go well beyond a single project. Many customers have worked with Insight since the firm was founded. We recognize that our future success depends upon our ability to cultivate and build customer relationships for life.

Insight respects and honors the wishes of our customers who act as references. Therefore, we respectfully request that you contact your Client Executive, Damien Tran, prior to contacting any customer references so our representatives may properly maintain customer relationships, and notify our customers from whom to expect contact. We appreciate your cooperation in this regard.

Reference 1:

Client and Project Name: Lea County New Mexico – Migration of Exchange 2019 Server Project start and finish dates: 7/6/23 - 7/25/24
Project team; name of project
manager and other members
Robert Lathrop, Director of Information Technology
Size of client’s organization
(e.g. # of depts / ee’s)
400 mailboxes
Project description including
scope of work, # of end users
& technology
Client requested Services from Insight to migrate approximately 400 mailboxes consisting of ~2.5TB of data from their Exchange 2019 server to Exchange Online. Insight planned, designed, and built the hybrid configuration and migrated these mailboxes to Exchange Online.

Insight also configured initial security and compliance policies in the Client’s Microsoft 365 tenant per their business and technical requirements.

Insight configured conditional access with Multifactor Authentication (“MFA”) to meet the Client’s security requirements.

The Client had an Intradyn third party e-mail archive solution which remained in place. Insight will provide guidance if any configurations need to be modified for Exchange Online.

Project outcome Project completed, client gave the Insight team 5 stars.

Obstacles encountered if any None
Packet Pg. 69
Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and Insight RFP Response
City of Redding
Provide Professional Implementation Services for Microsoft 365 Migration

December 2, 2024 Request for Proposal Response # Schedule No. 5543 Page | 22 Reference 2:

Client and Project Name: City of Owensboro Kentucky – O365 Migration Project start and finish dates: 7/6/2023 – 4/25/2024
Project team; name of project
manager and other members
Mark Stapay, Josh Watson, Jay Roberts
Size of client’s organization
(e.g. # of depts / ee’s)
650 employees
Project description including
scope of work, # of end users
& technology
Office 365 Migration: Production mailbox migrations (up to 650 mailboxes).

AAD Connect – Setup and configure Active Directory (“AD”) to sync with Azure AD/Office 365
Project outcome Successful
Obstacles encountered if any None

Reference 3:

Client and Project Name: Brownsville ISD – Microsoft CSP Services Project start and finish dates: October 2022 to present Project team; name of project
manager and other members
Darak Weaver, CE
Javier Castilleja, Project Manager
Jaime Cardoza, Insight senior engineer
Size of client’s organization
(e.g. # of depts / employee’s)
48,000 students, 35 departments
Project description including
scope of work, # of end users
& technology
Moving from E3 to E5 licensing, added security components for power users
Project outcome Intended users migrated to E5 successfully Obstacles encountered if any None

Packet Pg. 70
Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and Insight RFP Response
City of Redding
Provide Professional Implementation Services for Microsoft 365 Migration

December 2, 2024 Request for Proposal Response # Schedule No. 5543 Page | 23 Reference 4:

Client and Project Name: Los Angeles County Development Authority Project start and finish dates: May 2021 through May 2024 Project team; name of project
manager and other members
Maryann Raygoza-Robles
Size of client’s organization
(e.g. # of depts / ee’s)
709
Project description including
scope of work, # of end users
& technology
Procured via authorized Microsoft reseller County of Riverside Agreement for Microsoft Enterprise Server and Cloud Azure for Azure storage account, pay only for the resources used and availability for LACDA to cancel anytime. The project was delivery daily, invoiced monthly and within budget allowance.

Project outcome Executed 3 year agreement.

Obstacles encountered if any Authorizing and confirming /meeting County requirements and overall pricing structure that is in line with County terms and conditions.

Case Studies:

Insight has provided the following case studies for review and consideration.

Packet Pg. 71
Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and Insight RFP Response
City of Redding
Provide Professional Implementation Services for Microsoft 365 Migration

December 2, 2024 Request for Proposal Response # Schedule No. 5543 Page | 24

Packet Pg. 72
Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and Insight RFP Response
City of Redding
Provide Professional Implementation Services for Microsoft 365 Migration

December 2, 2024 Request for Proposal Response # Schedule No. 5543 Page | 25

Packet Pg. 73
Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and Insight RFP Response
City of Redding
Provide Professional Implementation Services for Microsoft 365 Migration

December 2, 2024 Request for Proposal Response # Schedule No. 5543 Page | 26 vi. Pricing
In a separately sealed envelope provide one (1) set of pricing details for the delivery of all services proposed within the response.

Insight Response:

Per RFP requirements, Insight has provided pricing in a separately sealed envelope.

vii. Price Guarantee
Provide the valid time period for the pricing proposal. The City strongly prefers a minimum 120-day time period. Any variation should be clearly noted, and nothing less than 90 days will be accepted.

Insight Response:

Per RFP requirements, Insight has provided this pricing information in a separately sealed envelope.

Packet Pg. 74
Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and Insight RFP Response
City of Redding
Provide Professional Implementation Services for Microsoft 365 Migration

December 2, 2024 Request for Proposal Response # Schedule No. 5543 Page | 27 viii. Additional Information
Provide any additional information that you feel is pertinent to the Proposal. This information should be no more than two (2) pages long.

Insight Response:

Insight has provided information regarding Change and Training Services as part of the solution.

Change and Training
Background
For more than 30 years, Insight has specialized in identifying and resolving the people and process challenges that hinder optimal business results. We partner with you to assess, envision, develop, and deliver powerful Change Management and Learning & Dev elopment programs that prepare end users for change, enable them, and ensure they adopt the changes to the systems and processes our customers are deploying. Our approach drives increased proficiency, productivity, and performance over time.

Our best-practice approach to Organizational Change Management (OCM) and Learning & Development (L&D) for the public sector is tailored to address the unique challenges and requirements of governmental organizations. We understand that public sector entities operate within a framework of public accountability and transparency, making the need for effective change management even more critical.

Our OCM practice allows for flexibility to meet our clients' needs based on their specific culture, organization, and changes being driven. We begin by engaging with key stakeholders to understand the specific cultural and organizational dynamics at play. Our OCM framework integrates comprehensive communication plans that keep all levels of the organization informed and engaged. We emphasize creating clear, consistent messaging that articulates the benefits of the change, addresses concerns, and provides a roadmap for implementation.

Our blended learning approach makes use of a wide variety of synchronous and asynchronous learning events — including coaching and mentoring, simulations, instructor-led, one-to-one training, virtual and social instruction — to ensure every employee has the knowledge and skills to be successful. We offer off-the-shelf content, custom content creation and content curation to ensure all your OCM and L&D needs are met.

We unleash the power of
technology at the intersection
of people, product and change
Packet Pg. 75
Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and Insight RFP Response
City of Redding
Provide Professional Implementation Services for Microsoft 365 Migration

December 2, 2024 Request for Proposal Response # Schedule No. 5543 Page | 28

What we offer:
• Strategic approach to OCM incorporating the organizational needs, impacts of the changes, potential barriers, benefits, and culture
• Best practice, customized approach to inform and prepare users for the changes • Strategic design for high-quality, interactive learning programs • Rigorous project management to drive on-time, on-budget results • Out-of-the-box solutions to meet business constraints • Experienced instructional designers specializing in adult learning theory • Professional trainers
• Experience with a range of content development tools, including Virtual Reality (VR) • Connected, multimodal performance support platforms
• Fully outsourced, state-of-the-art L&D programs available on demand • Learning logistics and education management services
• Translation services

Insight’s experienced OCM and L&D team offers a broad range of expertise.

Estimated Solution Deliverables

5Insight Proprietary & Confidential. Do Not Copy or Distribute. © 2024 Insight. All Rights Reserved. 5Insight Proprietary & Confidential. Do Not Copy or Distribute. © 2024 Insight. All Rights Reserved.

User adoption drives success
People 22%
Process
17%
Strategy
19%
Technology
21%
Ownership
21%
79% of why IT projects fail
is due to HUMAN
RELATED FACTORS we
can control.

Source: 2014 IT Resource
Management Survey
“Without effective user
adoption, end users
experience productivity
losses averaging 17%.

It’s like giving everyone
Friday off.”
Source: Neochange/Oracle
UPK 4th annual IT Adoption
Insight Report
2 out of 3 IT projects fail
due in large part to user
adoption issues.

Source: IDC Analyst
Connection
LACK OF END USER ADOPTION IS THE #1 REASON FOR FAILED IMPLEMENTA TIONS Successful enterprise
software
implementation
projects allocate
approximately 13% to
17% to human
performance needs,
such as change
management,
communication,
education, training,
and performance
support.

Source: Gartner
6Insight Proprietary & Confidential. Do Not Copy or Distribute. © 2024 Insight. All Rights Reserved. 6Insight Proprietary & Confidential. Do Not Copy or Distribute. © 2024 Insight. All Rights Reserved.

Phase 1
Needs Assessment
Comms/Training Topic Identification
Use Case Identification
Roadmap Reviews
Timeline Identification
Strategy / Planning
Content Curation
Content Development
Content Prep
Remote Training Delivery &
MP4 session recording
Q&A Sessions
Delivery/Support
What we recommend
Packet Pg. 76
Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and Insight RFP Response
City of Redding
Provide Professional Implementation Services for Microsoft 365 Migration

December 2, 2024 Request for Proposal Response # Schedule No. 5543 Page | 29 In support of The City of Redding’s technology projects, from an OCM perspective Insight can provide the following:

OCM, Communication and Training Strategy
• Perform an initial analysis
• Meet with a group of impacted user group SMEs
• Gain an understanding of the expectations and goals of the project • Confirm knowledge of the organization’s culture, voice, and way of communicating • Determine current use and identify future state expectations • Facilitate Business Use Case discussions
• Education Topic review/discussion
• Develop specific recommendations for:
o Deliverables
o Key messages
o Senders
o Frequency
o Timing
o Format and vehicle
• Present to team
• Incorporate feedback
• Create recommendations
• Finalize key messages
• Present recommendations
• Validate work effort estimates
• Ensure Leader/Stakeholder engagement

OCM Activities and Communication Toolkit
• Design and develop the following:
o Leader/Stakeholder Engagement
o Communication Toolkits, can up to 12 deliverables which may include:
 Initiative Talking Points
 Benefits and Timeline
 Initiative Overview Presentation
 Education Message
 Go-Live Messaging
 FAQ Sheet to be developed based on questions asked during training

8Insight Proprietary & Confidential. Do Not Copy or Distribute. © 2024 Insight. All Rights Reserved.

Needs Analysis Approach
• Decide what success
looks like
• Assess if necessary
• Delivery
Implement
• Establish resources
• Consider content
and how to delivery
Close the Gap
• Determine Skill Gap
Skill Gap
• Identify current skill
levels
• Gain Feedback
Current Skills
• Consider Goals and
what you are
looking to achieve
• Understand
employee
Perceptions
• Assess for in-
demand skills
Needed Skills
Packet Pg. 77
Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and Insight RFP Response
City of Redding
Provide Professional Implementation Services for Microsoft 365 Migration

December 2, 2024 Request for Proposal Response # Schedule No. 5543 Page | 30

Training Development
• Insight’s training development estimate includes the following deliverables:
o Transitioning to M65 Training
 180 minutes of customized Learning Content including:
• 60 minutes – Leveraging M365 to Increase Individual Productivity • 60 minutes – Leveraging M365 to Store Documents
• 60 minutes – Leveraging M365 to Collaborate with My Team o MS Defender / Sentinel / GCC
 60 minutes of customized Learning Content
o MS SharePoint Content Manager
 90 minutes of customized Learning Content
o Up to six (6) (one to four minutes in duration) simulations totaling 24 minutes of content

Train the Trainer
• 5 days of Train the Trainer that includes:
o Adult Learning Theory – how to facilitate effective training o Introduction to training materials / walkthroughs of the content o Teach-backs with feedback
• Delivered via MS Teams with an instructor and facilitator 12Insight Proprietary & Confidential. Do Not Copy or Distribute. © 2024 Insight. All Rights Reserved.

Communications Samples
Update Email
Live Announcement
FAQs
Insight Proprietary & Confidential. Do Not Copy or Distribute. © 2024 Insight. All Rights Reserved.

Tips and Tricks Samples
1Insight Proprietary & Confidential. Do Not Copy or Distribute. © 2024 Insight. All Rights Reserved.

Training Deliverables Samples
Outline Course Presentation
Insight Proprietary & Confidential. Do Not Copy or Distribute. © 2024 Insight. All Rights Reserved.

Training Deliverables Samples
QRG
Rise Course
Packet Pg. 78
Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and Insight RFP Response
City of Redding
Provide Professional Implementation Services for Microsoft 365 Migration

December 2, 2024 Request for Proposal Response # Schedule No. 5543 Page | 31 ix. Exceptions or Deviations to Specifications
Clearly identify any anticipated deviations or exceptions from the requested Scope of Services. Each exception must be clearly defined and referenced to the proper paragraph in this RFP. The exception should include, at a minimum, the Consultant's proposed alternative and opinion as to why the suggested alternative will provide equivalent or better service and performance. The City of Redding has the right to choose which alternatives they determine, at their sole discretion, to be in the best interest of this project. If no exceptions are noted in the Consultant’s proposal, the Purchaser will assume complete conformance with this specification and the successful Consultant will b e required to perform accordingly. Oral exceptions to the RFP will not be considered.

Insight Response:

Insight does not have exceptions at this time.

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Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and Insight RFP Response
City of Redding
Provide Professional Implementation Services for Microsoft 365 Migration

December 2, 2024 Request for Proposal Response # Schedule No. 5543 Page | 32 Appendix A: Sample Resumes
Insight has provided the following sample resumes for review and consideration. • Sr. Project Manager
• Insight Consultant
• Insight Senior Consultant
• Principal Software Engineer
• Insight Architect
• Insight Architect Senior
• Sr. Program Manager

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6820 South Harl Avenue
Tempe, AZ 85283

Main Telephone: 480.333.3000
Toll Free: 800.467.4448

Project Manager, Sr.

MBA
Summary
A Project Manager with Insight since 2013, and he has over 20 years of experience across several industries and Fortune 500 companies. His project management experience includes healthcare, manufacturing, financial Services, and high-tech industries. During his tenure with Insight, he has led a wide range of projects within Microsoft and Cisco offerings.

Education and Certifications
• Bachelor of Arts, Brooks Institute - 1981
• Master of Business Administration, Baker University -1997 Selected Experience
Defense Contractor – Divesture – AD, SharePoint & Exchange O365 Migration
Project Manager was responsible for the management of a complex migration involving the Microsoft technologies for AD/Users/Devices/Applications, On-Premises Exchange, and SharePoint environments to O365. Project Manager managed cross functional teams with an unusual short timeframe.

Real Estate Management – On-Prem SharePoint to O365 SharePoint Migration
Project Manager was responsible for leading the Client through the development of the Taxonomy and Governance process and documentation. Working with a cross-functional team Project Manager help guild the client from a Classic to the Modern SharePoint formation, working to covert and test existing SharePoint dependent applications to the new O365 environment along with all SharePoint site data.

Retailer/Manufacturer
Project Manager was responsible for the Design and Delivery of Red, Blue & Green AD Forest and PKI. Project Manager managed cross functional teams, for the requirements gathering, Design and building the AD and PKI environments including the Bastion servers for access to the sites.

Utility Service Company – AD Migration
Project Manager’s role included coordinating efforts of internal resources, client resources, and third-party vendors. In addition to this project, he managed the creation of a high-level architecture design document for an IPv6 conversion.

International Engineering Company – Cisco UCC Express
Project Manager led the efforts to review the current Contact Center environment and translation to optimize the UCC Express environment. He led the design, implementation, Packet Pg. 81
Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and

6820 South Harl Avenue
Tempe, AZ 85283

Main Telephone: 480.333.3000
Toll Free: 800.467.4448

testing, and cutover to completion. This was a first step for the company as they move towards extending the environment to other domestic and international sites.

Energy – MS O365 Exchange, Teams, SharePoint, OneDrive, Windows 10, SCCM and InTune
Project Manager managed the cross functional resources for 7 workstream to introduction of MS technologies to modernize the client’s technology for its workforce and manage the end user’s adoption using formal organizational change management (OCM).

State Government – Citrix
Project Manager led the work effort to design and buildout the Citrix environment allowing state employees to remote to a VD within the department while working from remote sites.

Automobile Remarketer – Lync 2013 Deployment Pilot
Project Manager was responsible for the management of a Lync 2013 Enterprise-wide project. Project Manager managed cross functional teams, including the 5 vendors working on infrastructure, WAN/LAN, CoLo, ISP, and Cloud based call center for over 150 domestic and international sites.

Healthcare Insurance Company – Software Remediation / OS Migration
He served as the Project Manager leading the design, processes and implementation for remediation of the Client’s catalog of over 3,500 in-house and off the shelf applications to run in a new Windows OS environment. Project Manager led development of an allocation profile for each line of business within the company. All remediation packing was geared toward a SCCM deployment model.

Energy Industries – MS O365
He served as the Project Manager leading the design, processes, and implementation for migrating the Client MS Exchange environment to a Hybrid MS O365 email solution. Project Manager led the effort for designing the process, pilot user selection, Help Desk, and Exchange Admin Training for end user support and system administration. He worked with the client to schedule and complete the organization’s migration and decommissioned the current exchange environment.

Retail – MS 2003 End of Life
He served as the Project Manager for a MS 2003 End of Life Server/Application Migration to MS 2013 Server environment. The project included leading the discovery, inventory collections/analysis for hardware and software, application remediation, and testing on MS Server 2013. Project Manager worked with cross functional teams to gather data to build out the new target servers and to support the migration of the application to a new MS 2013 environment.

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Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and 2701 E. Insight Way
Chandler, AZ 85286
Main Telephone: 480.333.3000
Toll Free: 800.467.4448

Insight Consultant
Prosci, SAFe PO/PM and SAFe Practitioner Certified
Summary
Mrs. Insight Consultant is a Senior Consultant for Adoption and Organizational Change Management within the Insight Connected Workforce Services team. She helps organizations be more productive and collaborative using Microsoft 365 technology. She has served multiple roles in Microsoft Consulting services including Office 365, SharePoint, OneDrive, Yammer, Intune, Teams. Her areas of expertise include global communications, enterprise application software, enterprise training, contract negotiation, brand development, digital signage and deployment. She also has experience with creating and conducting end-user training and adoption plans for the implementation of new technology.

Education, Certifications and Training
• Bachelor of Management Information Systems, University of Memphis, 2015 • Master of Business Administration, Union University, 2018 • SAFe Product Owner/Product Manager (POPM)
• SAFe Practitioner (SP)
• Prosci Change Practitioner
• Bootcamp Project Management Professional through Project Management Institute (PMI) • Quality Driven Management (QDM)
Manufacturing – Teams Enablement and Win10 upgrade
Mrs. Insight Consultant served as the Senior OCM consultant and was responsible for ensuring that all users were successfully migrated to Microsoft Teams and upgraded to Win10 without losing any data during the migration. Adoption and training platforms were recommended and utilized to assist in the adoption of these applications.

Oil and Gas – Google to Microsoft 365 Deployment
Mrs. Insight Consultant served as the OCM consultant and was responsible for ensuring that all users were successfully migrated from Google to Microsoft 365 without losing any data while also being fully trained on the new applications that were available.

Government – Teams Enablement
Mrs. Insight Consultant served as the OCM consultant and was responsible for deploying Microsoft Teams to roughly 2,000 users. Training and communication was delivered to all users.

Engineering and Construction – Notes to Microsoft 365 Deployment Mrs. Insight Consultant served as the OCM consultant and was responsible for managing and scheduling all communications and training that went out to end users. During this project, she was also responsible for determining what users were eligible for a Shared Resource migration.

The deployment of this project included a successful deployment and adoption to over 15,000 users.

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Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and

6820 South Harl Avenue
Tempe, AZ 85283

Main Telephone: 480.333.3000
Toll Free: 800.467.4448

International Transportation – Digital Signage Deployment Mrs. Insight Consultant served as the Lead Project Manager on a three-million-dollar Digital Signage Deployment project. During this project, she was responsible for estimating the durations of activities, developing a project schedule, maintaining the schedule, cost estimation, managing project risk, monitoring progress, and developing training material. The deployment of this project included a successful deployment and adoption to over 300 locations across North America.

International Logistics – Cisco Telepresence Deployment Mrs. Insight Consultant served as the Lead Project Manager for the adoption and deployment of Cisco Telepresence systems. For this project, she successfully rolled out new Telepresence systems, each with their own unique infrastructure needs, both domestic and global. She also created training material for a global audience on the adoption of the new systems.

International Communications – Security Awareness Campaign Mrs. Insight Consultant served as the Lead Communications Specialist on an IT security campaign through a variety of communication channels. She was responsible for creating a communication plan, creating training content, distributing training content and generating feedback surveys. She successfully deployed the Security Awareness Campaign to over 300,000 team members across the globe.

International Transportation – Global Rate Adoption
Mrs. Insight Consultant served as the Lead Project Manager for the Global Rate Adoption project for a major transportation company. Her responsibility was communicating, training and implementing a significant software change that impacted over 10 million customers.

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Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and 2701 E. Insight Way
Chandler, AZ 85286
Main Telephone: 480.333.3000
Toll Free: 800.467.4448
Insight Senior Consultant

CIP, ECMP, MCTS, MCP
Summary
Mr. Insight Consultant Senior is a Senior Consultant for Insight’s Connected Workforce practice.

He has more than 18 years of experience solving information management problems, focusing on enterprise content management, business and functional analysis, and business process improvement. Prior to joining Insight, Mr. Insight Consultant Senior worked as a solutions consultant and analyst across a wide range of industries and verticals, including metal services, municipal government, hospitality, telecommunications, and higher education.

Education and Certifications
• Bachelor of Science in Journalism, Northwestern University, 1988 • Master of Arts, Political Science, University of Illinois-Chicago, 1991 • Master of Library and Information Science, University of Washington, 1993 • AIIM Certified Information Professional (CIP)
• AIIM Enterprise Content Management Practitioner (ECMP) • Microsoft Certified Technology Specialist, SharePoint Server 2007 (MCTS) • Microsoft Certified Professional, Microsoft 365 Teams Administrator Associate (MCP) • Laserfiche Certified Professional Gold 10 (CPP)
Selected Experience
Health Care Services Company – Microsoft 365 migration and security hardening
As a lead Consultant, Mr. Insight Consultant Senior migrated and reorganized several dozen SharePoint 2013 sites into SharePoint Online and Teams repositories as part of a modernization and divestiture effort. In conjunction with this work, he designed and implemented a solution for enabling external sharing and guest access rights across SharePoint Online, OneDrive and Teams in the organization’s Microsoft 365 subscription. This included facilitating consensus between Information Security, Human Resources and Information Technology stakeholders, and articulating process and configuration changes to meet the company’s objectives.

Engineering Services Company – Google Drive to Office 365 migration As a lead Consultant, Mr. Insight Consultant Senior designed and implemented a migration of 60TB of Drive data from 11,000 user accounts in a Google Suite subscription into OneDrive for Business and SharePoint online destination sites. He defined requirements, conducted discovery on source data, configured migration tools, and executed pilot and production migration activities.

He also built a self-service reporting portal for users to support evaluation of migration activity logs.

Large Public School District – Automated OneDrive for Business File Migration
As lead Analyst, Mr. Insight Consultant Senior designed and implemented a scripted migration of data from approximately 13,000 staff and 70,000 student home directories to OneDrive for Business personal sites in Office 365. He defined requirements, led tool review and selection, led Packet Pg. 85
Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and testing of the Powershell-based migration sequence, and built a reporting template to capture results from migration success/failure logs.

Construction Management Company – Office 365 Project Portfolio Management Portal
As lead Architect, Mr. Insight Consultant Senior designed and implemented a project portfolio management portal for a global construction management company that needed to standardize its data management and reporting tools across 2,000 projects per year. Leveraging SharePoint Online in Office 365, He designed the information architecture, a search portal, and a standard site template for use across all projects.

Legal Discovery Company – SharePoint Online Intranet
As lead Architect, Mr. Insight Consultant Senior refactored an internal communications and collaboration portal to improve cross-functional collaboration, improve content findability, and leverage current state features of SharePoint Online in an Office 365 E3 subscription. He led user story discovery sessions, built prototype sites, and owned overall responsibility for translating the company’s stated needs into realized outcomes.

6820 South Harl Avenue
Tempe, AZ 85283

Main Telephone: 480.333.3000Toll Free: 800.467.4448

Consulting Services Company – SharePoint 2013 Intranet Rebranding As lead Architect, Mr. Insight Consultant Senior rebranded master pages and refactored content rollup approaches for the internal collaboration and communication portal on a SharePoint 2013- based intranet. He used client-side javascript and css to align the site’s branding with the company’s external web site and refactored the company’s news and event publishing solution to improve communication across four regional locations.

Health Care Organization - Project Portfolio Management Portal As lead Business Analyst, Mr. Insight Consultant Senior engaged with a large health care organization’s project management office to provide a customized project portfolio management solution built on SharePoint 2013 and Project Server 2013. He gathered and documented business requirements, diagrammed process and decision flows, wrote test cases, and produced solution mockups. In addition, he also tracked implementation issues to resolution, managed scope, communicated customer acceptance of delivered features, and packaged project documentation.

Internet Governance Organization – SharePoint 2013 Intranet As lead Business Analyst and subject matter expert, Mr. Insight Consultant Senior led content migration planning and portal design efforts for a new SharePoint 2013 farm deployment. He modeled use cases for intranet documentation and collaboration scenarios, organized content for migration from 40 team spaces in a Confluence wiki to SharePoint 2013, and defined and documented system and information architectures for a new SharePoint 2013-based intranet.

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Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and Municipal Government – SharePoint 2013 Intranet
As a System Analyst, Mr. Insight Consultant Senior designed and implemented solutions for internal collaboration and business process improvement initiatives as part of a SharePoint 2013 on-premise farm deployment. The role’s technical scope included server topology design, scripted farm installation and configuration, service and support level definition, and data integration planning. The role’s information management scope included governance authorship and definition, taxonomy and metadata definition and implementation, workflow process modeling for HR and Finance divisions, and best practice leadership for content management and collaboration activities.

Telecommunications Company – SharePoint 2010 and 2007 Solutions As a Functional Analyst, Mr. Insight Consultant Senior led planning, analysis, solution design and implementation efforts for solutions built on SharePoint 2010 and SharePoint 2007 as part of the company's Enterprise Content Management team. He was lead analyst for a migration and cleanup effort of 35 MOSS 2007 site collections housing the company's primary team collaboration repositories, and owned and facilitated a shared governance model for SharePoint services. He was also the project architect for design and implementation of a functional metadata schema for a legal subpoena response portal built on SharePoint 2010.

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Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and 2701 E. Insight Way
Chandler, AZ 85286
Main Telephone: 480.333.3000
Toll Free: 800.467.4448

Insight Architect

CCMP, MCSE, PMI, QDM
Summary
Mrs. Insight Consultant is an Architect for Organizational Change Management with the Insight Connected Workforce Professional Services team. She has over 12 years of experience working for a Fortune 100 company in various IT roles, including on premise administration of Microsoft Exchange and Microsoft Active Directory, SharePoint site administration, and IT project management with an emphasis on organizational change management. Her areas of expertise include communications, training and adoption, branding, migrations, and deployment. She also has extensive experience with creating and conducting technical and end-user training, and creating communication and adoption plans for the roll out of new technology.

Training and Certifications
• Certified Change Management Practitioner (CCMP)
• Microsoft Exchange Certified (MSCE)
• Mobile Device Management (MDM BlackBerry, Good)
• Agile Project Management Professional through Project Management Institute (PMI) • Bootcamp Project Management Professional through Project Management Institute (PMI) • Quality Driven Management (QDM)
Selected Experience
International Manufacturing – O365 Migration
Mrs. Insight Consultant Architect has performed project management with an emphasis on Organizational Change Management for all companies, operating more than 75 manufacturing, R&D and operations facilities in over 30 countries, migrating from Lotus Notes to Office 365 and from on premise Exchange to Office 365. She specializes in working with clients to identify needs and the best approach for implementing change management for new technologies within their unique organizational requirements supporting multi platforms and organizational needs.

International Transportation & Shipping – O365 Implementation Mrs. Insight Consultant Architect served as Lead Project Manager on a multi-million-dollar project to implement Cisco WebEx for a Fortune 100 company. This included discovery work, requirements gathering and writing, technical documentation, and developing communications and training for over 10,000 end-users across a global infrastructure. Amongst her project efforts, she was responsible for the development of a dashboard and portal for requesting, monitoring, and archiving Communication and Collaboration project details, including automated workflows.

Education – Administration Analyst
During this project, Mrs. Insight Consultant Architect developed and maintained website for nationally acclaimed Silver Award school district. Her daily efforts supported 450 students and local community, covering base level technical support, software installation and resolving technical hardware issues.

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Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and

6820 South Harl Avenue
Tempe, AZ 85283

Main Telephone: 480.333.3000
Toll Free: 800.467.4448

International Transportation – Technical Analyst
For several years Mrs. Insight Consultant Architect was the lead Technical Analyst who designed, planned, and performed all email migration activities for a major transportation company. Her efforts covered scheduling and technical implementation for over 300,000 users, spanning multiple companies with unique infrastructure needs both domestic and global.

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Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and 2701 E. Insight Way
Chandler, AZ 85286
Main Telephone: 480.333.3000
Toll Free: 800.467.4448

Insight Architect Senior

MCPS, MCITP, MCTS
Summary
Mr. Insight Architect Senior is an experienced Senior Architect with over fifteen years’ of experience in the IT industry working on the corporate and consulting sides, so he can easily identify and understand requirements from both IT and business perspectives. Since 2004, he has worked with and focused on SharePoint. Mr. Insight Architect Senior has experience working with multiple enterprise corporations to analyze and design highly redundant and functional SharePoint environments to enable business users to become more self-sufficient with their collaborative efforts.

Education and Certifications
• Bachelor of Arts in Management Information Systems, Washington State University, 1997 • Microsoft Certified Professional (MCPS) – SharePoint 2013 • Microsoft Certified Technology Specialist (MCTS) – SharePoint 2007, 2010 • Microsoft Certified IT Professional (MCITP) – SharePoint 2010 Selected Experience
Food Manufacturer – SharePoint Online Migration
The project was to migrate hundreds of existing SharePoint classic team sites to SharePoint Online modern design. The existing source sites included such hurdles as older site hierarchies built on sub sites, broken permission inheritance down to the folder/file level, and SharePoint 2010 workflows that were being phased out by Microsoft. Multiple custom PowerShell scripts and reports were designed to stage migrations into a modern flattened site hierarchy in SharePoint Online. We also worked with the client to address Organizational Change Management (OCM) communications to end users to help keep the number of help desk tickets to a minimum. The project was successfully completed after 6+ months of planning, development, testing, and execution.

Government – Google Migration to OneDrive/SharePoint/Teams Insight was tasked with migration of multiple agencies within the Government from Google Workspaces to Microsoft 365. There were several workloads including Google Drive to OneDrive, Google Shared (Team) Drives to SharePoint/Microsoft Teams, and Google Mail to Exchange Online. There were also agencies that had started their own Microsoft tenants that need to be collapsed into this new centralized tenant. Mr. Insight Architect Senior focused on OneDrive, SharePoint, and Teams. ShareGate was used to migrate Google Drive to OneDrive and Microsoft Mover was used to migrate Google Shared Team Drives to backend SharePoint sites connected to Microsoft Teams. Custom scripts were also developed to recreate Microsoft Teams in the new tenant to match those in the multiple source tenants as needed.

Global Payments Company –Google and Microsoft 365 Tenant to Tenant Migration
Insight was tasked with the migration of five Google Workspace environments and one Microsoft 365 tenant across multiple countries into a single Microsoft 365 tenant. This included migration of Google Drives, Google Shared Team Drives, and OneDrives using the Microsoft Mover tool.

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Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and

6820 South Harl Avenue
Tempe, AZ 85283

Main Telephone: 480.333.3000
Toll Free: 800.467.4448

Coordination of resources, testing, timing, and end user communications was key to the success of this project as it included users across several time zones in the US, Europe, and New Zealand.

Healthcare Company – OneDrive Tenant to Tenant Migration Insight was tasked with the migration of over 2TB of OneDrive data from tenant to tenant for ~2800 users. This involved a staged approach using ShareGate to work around Microsoft throttling issues. The overall program effort also included migration of machines to a new domain, email, and reconfiguration of applications.

Clothing and Accessory Company – SharePoint Planning and Deployment The project focused on the planning and deployment of SharePoint 2013 on-premises for a global manufacturing company. The Taxonomy & Governance planning involved input from users in multiple countries, during multiple interview sessions, both in person and via conference. The T&G plan was developed closely with the client SharePoint team based on requirements gathered during these sessions. The environment was then designed and built around this plan to ensure it was scalable and quickly adopted.

Health Benefits Organization – Automated Employee Review Process The client was seeking a way to automate its employee review processes to include approval and feedback workflows. Mr. Insight Architect Senior implemented a SharePoint solution leveraging InfoPath. This streamlined the review process for the customer and enabled them to meet their annual review timelines. Additionally, HR was able to view the progression of each review process from employee, to manager, to Sr. manager approvals and address feedback requirements. HR was also able to track employees eligible for merit increases for payroll forecasting.

Public Utility Company – SharePoint Intranet Design and Build / Records Management Solution
For this engagement this client had a large quantity of unstructured data related to administration, operations, and compliance. Content existed in paper form and electronically through a number of file shares. Mr. Insight Architect Senior worked with the client to implement an enterprise-wide SharePoint 2010 intranet and a document management solution. He leveraged the client’s existing document retention policies and developed information architecture to support the multiple retention cycles. The solution results included improved search capabilities, reduction in file shares and multiple document versions, and improved results in their compliance audits.

Additionally, the client had a central document/content repository to ingest and search scanned content.

Insurance Company – SharePoint Intranet Design and Build / Form and Workflow Development
Mr. Insight Architect Senior worked with the senior leadership IT organization and multiple business unit managers to implement an enterprise-wide SharePoint intranet. Some of the primary solutions deployed included migrating all HR paper forms to online forms, creating a site for the board of directors for tracking meeting minutes and reports, creating a project intake automation process for the PMO, and creating a company-wide organization chart capability and address book.

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Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and

6820 South Harl Avenue
Tempe, AZ 85283

Main Telephone: 480.333.3000
Toll Free: 800.467.4448

Global Logistics Company – SharePoint Intranet Design and Build The client had multiple portal intranet solutions that needed to be consolidated onto a single platform that met their requirements from both a functionality and performance standpoint. Mr.

Insight Architect Senior` worked with multiple IT groups within the company to design a stable, scalable solution that hosted over 100,000 users in 283 countries.

Educational Institution – SharePoint Intranet Design
Mr. Insight Architect Senior worked with the client on a complete Intranet redesign in SharePoint and migration from Optimal View. Working with IT, the Director of Communications, and business stakeholders, he and the client were able to produce a very specific set of business requirements.

This information was utilized in Taxonomy and Governance planning to provide a scalable information architecture and roadmap for future growth. Mr. Insight Architect Senior also created custom look and feel designs around requirements from the Client Marketing department. The information architecture and branding that was developed played an instrumental role in driving user adoption.

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Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and 2701 E. Insight Way
Chandler, AZ 85286
Main Telephone: 480.333.3000
Toll Free: 800.467.4448

Insight Architect
NIT
Summary
Mr. Insight is a multifaceted Information Technology professional with over 20 years of Software Development experience and progressive responsibility across various verticals.

He began his IT career as a Software programmer where he held the glorious job of building algorithms and code snippets which are currently used by 100+ top IT companies. He has developed strong domain expertise in Cloud technologies and has succeeded as a sought-after Cloud Architect catering to diverse international clientele.

Education and Certifications
• National Institute of Technology, Tiruchirappalli
Experience
HealthCare – Share Point Migration
Mr. Insight Architect was part of a diverse team leading the client from divesting parent company for migrations supporting their Active Directory (“AD”) users/computers, SharePoint on-prem Farms and M365 Email and OneDrive data to the new company M365 tenant. His team successfully Migrated up to 3,200 users and 2,600 computers and 8 Windows Server VMs to a new AD Domain inclusive of 3 SharePoint Farms with shared data with over 1900 sites and close to 30 custom pages.

American Utility – M365 Implementation
On this project Mr. Insight Architect was among a team who assisted with their Microsoft 365 implementation. It leverages a complete “dark” to cloud migration and implementation of Microsoft 365 E5. Insight’s team assist with the retirement of legacy infrastructure and architectures. The client environment had 1.66 TB of data over 25 custom pages, 44 content types and 93 Farm Solutions/Features.

Financial Industry – SharePoint Application
For this engagement Mr. Insight Architect lead the SharePoint application support. He led trouble fix issues related to current SharePoint implementation. His effort covered Fix SharePoint forms, OneDrive, BI Application support supporting 45 different sub companies.

Global Information Technology and Data - Active Directory 2016 Migration Architect
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Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and

6820 South Harl Avenue
Tempe, AZ 85283

Main Telephone: 480.333.3000
Toll Free: 800.467.4448

While on this engagement Mr. Insight lead the global client migration project. This included migration of SharePoint Sites leveraging the Sharegate tool. Migration of Nintex content databases, upgrade to Nintex Workflow/Forms 2019, and attempt to migrate workflow task and history. He Deployed migrated and modernized Insight Projects Portfolio solution to production.

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Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and 2701 E. Insight Way
Chandler, AZ 85286
Main Telephone: 480.333.3000
Toll Free: 800.467.4448

Program Manager

PMP, CSM
Summary
A Program Manager for Insight Connected Work Force. She has spent 25 years in information management and technology deployment as a project manager, program manager, IT Specialist and various other positions. Prior to joining Insight, Program Manager worked for technology vendors providing project management, business analysis and custom technology solutions across varying industries. While with these companies, she led large project teams supporting the delivery of enterprise content management, and business process management solutions with a deft focus on the customer’s return on investment.

Education and Certifications
• Bachelor’s degree - Communications, University of Wyoming, 1992 • Project Management Professional (PMP) through the Project Management Institute (PMI) • Certified Scrum Mater through Scrum Alliance
• Villanova University – Master’s Certificate Applied Project Management • Villanova University – Mastering Project Management
• Villanova University – Advanced Strategic Project Management • Villanova University – Master’s Certificate Business Analysis • Villanova University – Mastering Business Analysis
• Villanova University – Essentials of Business Analysis • Prodevia Learning – Professional Project Executive
Selected Experience
Large Scale Construction Management – Email Conversion & Modern Desktop Management
Program Manager led a project team in a multi-year, multi-phase $5M+ project to implement Microsoft Modern Desktop Management products and migrate over 20,000 eMail users from legacy Notes and Microsoft Exchange platforms to Microsoft’s O365 Tenant for an internal Fortune 500 construction, infrastructure and building services client.

Financial Institution – Enterprise Content Management Project As part of a multinational investment bank and financial services holding company, Program Manager led an agile team as Scrum Master under the SAFe Agile Methodology to onboard internal customers onto an enterprise content management solution. She maintained User Story Boarding, Backlog and Burndown Charts for project and budget tracking. Her program management oversight included Implementation Management for $1M+ projects, delivering a combined commercial off-the-shelf (COTS) product along with custom development.

Financial Institution – Business Process Automation Project Program Manager led project teams in delivering business process automation focusing on expediting back-office banking processes. As part of her leadership role, she was responsible for Project Management activities of scope, budget, and risk management in addition to Business Analyst activities including requirements gathering, solution designing and SDL testing phases.

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6820 South Harl Avenue
Tempe, AZ 85283

Main Telephone: 480.333.3000
Toll Free: 800.467.4448

HealthCare Institution – Case Management Project
Program Manager led a project team in implementing the Case Management system for the 52nd ranked Fortune 500, and third largest American health insurance company. The implementation included Robotic Process Automation across a multi-site roll out following Waterfall Project Management methodologies along with standard SDLC phases to implement, test, train and deploy the Case Management system to a user base of approximately 1K users.

Healthcare Institution – Workflow Automation Project
Program Manager led a project team in implementing claims processing and customer service back-office processes for multiple members of a well-established health insurance federation across the United States. The workflow automation projects included installation and extension of an architectural platform from IBM along with document capture software, third-party software framework and integration to customer data processing systems. Ms. Bitaut led the teams using waterfall project management methodologies and standard SDLC phases to deliver customized solutions for over 100K users.

P&C Institution – Enterprise Content Management Project Program Manager led a project team in delivery of an e-business solution for a top five ranked American insurance company. Following Waterfall Project Management methodologies along with standard SDLC phases, the team successfully implemented, tested, trained, and deployed the solution to approximately 1K users. The project included installation and configuration of an architectural platform from IBM along with document capture software, third-party software framework and integration to customer data processing systems.

Government Institution – Records Management Project
Program Manager led a project team in delivery of a records and municipal court case management system for an Arizona municipality. The project included design, development, testing and training of implemented software products following a standard SDLC. Program Manager managed all aspects of the project including budget, schedule, risk, resources in addition to conducting Train-the-Trainer Sessions and leading design sessions.

Large Food Distributor – Data Loss Prevention Project
Program Manager led a project team in piloting a data loss prevention solution for one of the world’s largest snack companies. The Pilot covered HR and Information Technologies users in multiple countries. The DLP solution implemented for review was targeting key customer repositories with data protection being provided from creation through disposal regardless of the location. Program Manager provided a hybrid of Project Management methodologies to deliver the solution, manage the hardware procurement, maintain project communications and report on budget usage.

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Insight
Sr. Performance Consultant

PROFILE

JBC has over twenty years of mission
critical software experience from both a
management and hands-on perspective.

JBC has provided her clients with
Strategies and Solutions for
Organizational Change Management
(OCM) services and application training.

JBC has participated in over 200 EHR
Implementations, for which she was the
Project Leader of many, and brings this
vast experience to these roles.

Experience not only includes new
implementations, but system upgrades,
business process improvement /
optimization, as well as Center of
Excellence endeavors such as new hire /
sustainment plans and development and
implementation of Super User/Coach
programs.

JBC resides in Florida.

SKILLS

• M365
• HIT systems such as
o Allscripts TouchWorks
o Allscripts Practice
Management
• ERP systems such as
o Oracle
o JDE
o Salesforce.com
• Digital Transformation solutions
and strategies
See Appendix A for additional skills.

EXPERIENCE

INSIGHT DIGITAL INNOVATION 1998 – Present

Senior Performance Consultant
• Office Projects:
o MNK – M365 Implementation – Strategy –
Communications Design/Development – Training
Design – Training Delivery – Project Management
o NCBON – Teams/SharePoint/OneDrive -Education
Strategy - Training Development & Delivery
o CWS Apartments - GroupWise to Exchange –
Strategy – Training development – Training Delivery
o Florida Crystals – Teams/SharePoint/OneDrive -
Education Strategy - Training Development &
Delivery
o FFF – Teams – Training Design – Training Delivery –
Tips and Tricks Development & Delivery
o PMI – Teams – Training Design – Training Delivery
o Annie Mac – Teams Education Strategy
o NW Natural – Education Strategy – Project
Management
o DCECU – GroupWise to Exchange – Strategy –
Communications development – Training Delivery
o Midwest Ortho – Gsuite to Exchange – Strategy –
Project Management
o ACP - GroupWise to Exchange – Strategy – Project
Management
o First1Bank – SharePoint Implementation – Strategy
– Education Design – Project Management
o AQMD – OneDrive/Office365 Implementation –
Strategy – Communications Design/Development –
Training Design – Training Delivery – Project
Management
o DRPA – Teams – Training Design – Training Delivery
o Internal Teams – Tips and Tricks and Lunch and
Learn Delivery
• Internal Connected Platform Contact Tracing – Training Development
• Internal Global Finance Knowledge Repository –
Communications Strategy – Communications Development
– Training Strategy – Training Development – Training
Delivery
• Internal Consulting 101 – Training Strategy – Training Development
• Cognizant Charles River – OCM Strategy Project
Management – Training Strategy – Training Development
• Sales Training Redesign: Strategy, Course Design and Project Management
Packet Pg. 97
Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and

EDUCATION

• Master’s in Arts - Speech
Communications/Non-Verbal
Communications
• Bachelor’s in Arts - Speech
Communications

• Siemens – Technical Coordinator Course Development &
Delivery
• Paradies – SAP Education Project Management
• Allscripts Pro E&O – Training Strategy – Development & Delivery Project Management
• eLearning Projects:
o Siemens – Energy Engineer Courses – Project
Management
o AT&T – Course Redesign – Project Management
o AMCI – Mazda Leadership – Project Management
o Cisco CX – Course Design – Project Management
o Cisco Service Engineering – Course Design – Project
Management
o Hyster Yale – Course Design – Project Management
o Mayo Clinic – Performance Consulting – Project
Management
o Whirlpool Kitchen Aid – Project Management
• Digital Transformation: Strategy, Course Design and Project Management
o Worked with client on their Digital transformation
on Strategy, Enablement course design,
development of their Change Champion program
and incorporating Employee Experience into all they
do.

Infor Partner Manager:
• Worked with Insight Transformation Services teams to
identify client needs, propose client specific solutions, and support sales pursuits
o Acted as Engagement Manager for various client
projects
o Acted as Project Manager for various client projects

Oracle Partner Manager:
• Worked with Abreon, Oracle Consulting and Oracle
University sales teams to identify client needs, propose client specific solutions, and support sales pursuits
o Responsible for the development of strategy and
solutions for partnerships with large technology
providers, client presentations and contract
development, and review for OCM /
Communication / Education services
o Acted as Engagement Manager for various client
projects
o Acted as Project Manager for various client projects
o Developed various Service Offering documents such
as sales team quick reference aids
o Developed various marketing plans/budgets for
service offerings

Allscripts Partner Manager: Responsible for all sales activity for all Allscripts clients
Packet Pg. 98
Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and • Worked with clients to craft end user training solutions and managed the client through the close of sale including
contracts and amendment creation
o Active in many of the projects as a Strategy
Consultant and Project Manager
o Focus on planning for good OCM / Communication /
Education strategies to ensure project success and
technology adoption
o Consulted with many clients on the development
and implementation of Super User/Coaching
programs for their Allscripts implementations
o Responsible for the Project Management work for
over 250 Allscripts education projects

Retail Client Logistics:
• Involved in working with delivery logistics for global end user training program and managing planning and
communications for a large-scale Webinar training
curriculum for a large retail client in Columbus, OH

Packet Pg. 99
Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and

APPENDIX - SKILLS INVENTORY
Industry/Vertical Experience
☒ Finance ☒ Healthcare ☒ Consumer Goods ☒ Pharmaceuticals ☒ Manufacturing ☒ Retail ☒ Oil & Natural Gas ☒ Public Sector ☐ Insurance ☒ Services ☒ Technology ☒ Education
☒ Telecommunications ☒ Energy ☒ Government

Instructional Design
IDD Years of Experience:
☒ Needs Assessment/Analysis ☒ Technical ☒ Instructor Guide ☒ Curriculum Development and
Outlining
☒ Procedural ☒ Participant Guide
☒ Editing/QA ☒ Course Outlines ☒ Job Aids
☒ Standard Operating Procedures (SOP) ☒ Work Instructions ☒ Business Process Flow Diagrams ☒ Quick Reference Guides

Types of Instructional Design
Technical
☒ PeopleSoft ☒ SAP ☒ Oracle
☒ JD Edwards ☒ Human Resources ☒ Allscripts
☒ Mobility ☒ Sales
Soft Skills / L&D
☒ Leadership ☒ Train-the-Trainer ☒ Performance Management ☒ Team Building ☒
Onboarding/Orientation

Instructional Delivery (Training)
Training Years of Experience:
☒ Instructor Led (ILT) ☒ Education Management
Support (EMS)
☒ Support
☒ One-on-One ☒ Planning/Strategy ☒ Go Live
Support/Coaching
☒ Classroom ☒ Trainer and Classroom
Logistics
☒ Desk Side
☒ Webinar ☒ Training Reporting ☒ Performance Support ☒ Train the Trainer ☒ Class Scheduling
☒ On the Job (OTJ) ☒ Overall Program
Coordination

☒ Small User Workshops ☒ LMS Administration
☒ Business Scenarios Simulation ☒ Training Coordination Technology Used: SumTotal
Web-Based (WBT) Web-Based Platform Used:

Packet Pg. 100
Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and eLearning Content Development
Years of Experience:
☒ eLearning Content Development Technology used to build content demonstrations and/or simulations:
☒ Outlines ☒ Simulations ☒ UPK/OnDemand
☒ Storyboards ☒ Audio Scripts

Healthcare / Electronic Health Record (EHR/EMR)
☐ Clinical Experience
Years of Experience:

Type: Management and Support
☒ Allscripts
☒ TouchWorks : Version 9-14
☒ Allscripts Practice Management
Voice Recognition Software
☒ Dragon Naturally
Speaking – Medical

ERP/CRM/SRM/SCM Experience
☒ Oracle Years of Experience:
☒ EBS (version 11 or higher)
☒ Customer Relationship Management ☒ Advanced Procurement ☒ Service Management ☒ Financial Management
☒ Global Core Human Capital Management

ERP/CRM/SRM/SCM Experience
☒ PeopleSoft (Version 9 or higher) Years of Experience:

☒ Human Resource Management Systems
(HRMS)
☒ Supply Chain Management (SCM)
☒ Human Capital Management (HCM) ☒ Customer Relationship Management (CRM) ☒ Infor Experience:

Performance Consulting and Strategy for
Infor Projects – Partner Management
☒ Office 365

☒ Communications /Marketing
Years of Experience:
☐ Entry Level ☒ Intermediate
Level
☐ Senior Level ☐ Manager Level ☐ Director Level

☒ Needs Analysis/ Role Mapping ☒ Planning ☒ Strategy ☒ Project Manager

☐ Organization Alignment / Organization Change Management Years of Experience:
☐ Entry Level ☒ Intermediate
Level
☐ Senior Level ☐ Manager Level ☐ Director Level

☒ Strategy ☒ Organization Development ☒ SWOT Analysis ☒ Risk Analysis Packet Pg. 101
Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and ☒ Raci ☒ Stakeholder Assessment ☒ Change Agent Network ☒ Business Readiness Assessment ☒ Change Impact Analysis

Sales
Years of Experience:
☐ Entry Level ☐ Intermediate
Level
☒ Senior Level ☐ Manager Level ☐ Director Level

☒ Performance Consultant /Scoping/Solution
Architect
☒ Proposal Writing ☒ Client Executive
☒ Healthcare

Packet Pg. 102
Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and

Insight
Principal SW Engineer

PROFILE

Chadd is an experienced
SharePoint/O365 consultant who
specializes in business automation. He
has many years of experience in
SharePoint; including, migrations,
architecture, administration, OOTB
solution, and workflow automation. He
is passionate about automating the
workplace for clients.

SKILLS

• PowerApps
• Flow (Power Automate)
• Nintex Workflow/Forms
• Nintex Workflow Cloud
• SharePoint
• O365 Suite
• InfoPath
• SharePoint Designer
• Nintex Foxtrot RPA/BluePrism

EDUCATION

B.S. Management Information Systems,
USF – Tampa, FL

CERTIFICATIONS

• Nintex virtual Technical Evangelist
• CP301 – Metalogix ControlPoint
Tech
• CM301 – Metalogix Content
Matrix Tech
• DM301 – Metalogix Diagnostic
Manager Tech

EXPERIENCE
INSIGHT DIGITAL INNOVATION 03/2017 – Present

Principal Developer/Migration Lead (Duke Energy)
• Migrated 16 sites and 200+ list and libraries to a new O365 team site using Sharegate.
• Designed and implemented a custom PowerApp process to allow for Duke Legal Rate Cases team to better answer legal question submissions. Includes multi-level approvals.

Principal Power Platform Developer (Duke Energy)
• Migrated Work Authorization Permit process from
SharePoint 2013 to SharePoint Online.
• Converted a complex 2013 InfoPath form into a fully
functional PowerApp with multiple screens and complex
rules.
• Converted 20 complex 2013 Nintex Workflows into Flow
(Power Automate) online.

Senior Nintex Developer (Railinc)
• Assisted in a 2013 to SharePoint Online migration using Sharegate.
• Redesigned and converted all 2013 Nintex workflows into Nintex O365 Workflow
• Redesigned and converted all InfoPath forms into Nintex Forms
• Created a Power Automate Flow to query Azure AD groups relating to specific users that belong to contractors. Used to flag workflow if user belong to that group.

Senior Nintex Developer (Duke Energy)
• Migrated Duke’s Gas Control team site to a new site
collection in SharePoint 2013 using Sharegate.
• Redesigned and redeveloped Gas Control’s Work
Authorization Permit process which consisted of 26
workflows and 5 forms
• Created multiple reporting views to track status, open permits, and escalated work
• Created easy to view PowerBI reporting dashboards relating to the views above
Senior Nintex Developer (Mueller)
• Redesigned and developed 200+ Nintex workflows for
various business processes within Mueller’s 2013
SharePoint environment
• Redesigned and developed 10+ Nintex forms for various business processes within Mueller’s 2013 SharePoint
environment
• Complete redesign of Mueller’s Capital Expenditure Request process
• Designed and developed a new vehicle request process
using Nintex workflows and forms
• Provided day to day SharePoint administrator support
Packet Pg. 103
Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and Lead SharePoint Migration Expert (Patheon)
• 200GB Migration from SharePoint 2007 to SharePoint Online using Content Matrix.

SharePoint Developer (BCBS)
• Created custom SharePoint Designer Workflows for BCBS after migration from SharePoint 2013 to SharePoint Online

Ciena(Volt) 06/2016 - 03/2017

SharePoint Nintex Engineer
• Transitioned Global Knowledge Transfer(GKT) department from WorkZone project tracking to a fully functional SharePoint Team Site by using Nintex Forms and Workflows. • Created a SharePoint dashboard to track GKT projects. Applied better visuals for a more organized experience.
• Interconnected SharePoint parent/child lists to better organize and keep track of GKT projects. • Created a Time Tracking Nintex Form/Workflow that allows for Repeating tables to be entered as one submission but parse out the XML to another list as multiple list items. • Created complex Nintex forms with various rules and validations to make the user’s experience easy. • Assisted SharePoint Administrator with various issues related to their 2013 environment. • Created a document approval process for SharePoint 2013, using Nintex Workflow, that is used company- wide.

Projects
• Migrate WorkZone Project Tracking System into SharePoint – Created multiple interconnected lists which track development projects at Ciena. Created multiple forms in Nintex Forms with various complex rules and validations. Created multiple workflows which connect list together in an easily viewable dashboard to track projects.

Holland & Knight LLP 02/2014 – 06/2016

SharePoint Administrator
• Maintain all SharePoint environments (2007/2010/2013) using Microsoft best practice, apply security patches during maintenance windows (sometimes CU Updates), managing permissions, site creations, configuring the farm with PowerShell, site features, configure service applications, search, user profile service, managed metadata, deploy solutions.
• Use PowerShell to investigate correlation ID errors inside SharePoint. • Management of SharePoint servers in DNS: configured Host and CNAME records. Use Citrix NetScaler to load balance WFEs.
• Set up bindings in IIS. Ran servers over SSL with certificates. Set up BackConnectionHostNames. Used SQL Alias
• Applied Group Policy settings to SharePoint OU
• Perform Database detach and attach between SharePoint environments. • Monitored daily Diagnostic Manager reports to ensure the SharePoint farm’s overall health and to prevent future problems.
• With the assistance of the DBA, configured an Active/Passive disaster recovery farm for SharePoint 2013.

Used AlwaysOn High availability to asynchronize content databases to a separate farm. • Monthly Maintenance Window, responsible for manually updating 22 servers with security patches. Attend monthly meetings to discuss the maintenance plan
Packet Pg. 104
Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and Application Analyst
• 2013 SharePoint Jr Admin, managing permissions, site creations • Created complex workflows in SharePoint using Nintex. • Designed and created Nintex Forms in SharePoint and publish them to Nintex live so the forms can be used externally
• Responsible for importing a newly joined firm's data into iManage as well as exporting departing firm's data using Prosperoware Milan
• Managing iManage document metadata, updating profiles, applying security, creating Client Matters Projects
• 2013 SharePoint Multi-Environment Build – Installed and configured new development, user-testing, and production SharePoint farms using SharePoint Management Shell • Handshake for SharePoint 2013 – Install/maintain Handshake on SharePoint 2013 Farm. Connect external data sources and display them in SharePoint with custom skins and display templates. • SharePoint 2013 Disaster Recovery - Create and maintain a High Availability, AlwaysOn SharePoint DR Environment.
• SharePoint 2013 Governance – Coordinate a SharePoint governance committee to establish the best practices for the firm regarding daily SharePoint activity and development. • 2007/2010 to 2013 SharePoint Migration - Project lead in the process of migrating over 500 SharePoint sites from 2007/2010 to 2013 using Metalogix Content Matrix
• HelpDesk Diagnostics Tool - Solely developed and distributed an application firm-wide that compares registry entries, install dates, and other useful information needed to diagnose application discrepancies between machines (C#)
Packet Pg. 105
Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and Ciena(Volt) 06/2016 - 03/2017

SharePoint Nintex Engineer
• Transitioned Global Knowledge Transfer(GKT) department from WorkZone project tracking to a fully functional SharePoint Team Site by using Nintex Forms and Workflows. • Created a SharePoint dashboard to track GKT projects. Applied better visuals for a more organized experience.
• Interconnected SharePoint parent/child lists to better organize and keep track of GKT projects. • Created a Time Tracking Nintex Form/Workflow that allows for Repeating tables to be entered as one submission but parse out the XML to another list as multiple list items. • Created complex Nintex forms with various rules and validations to make the user’s experience easy. • Assisted SharePoint Administrator with various issues related to their 2013 environment. • Created a document approval process for SharePoint 2013, using Nintex Workflow, that is used company- wide.

Projects
• Migrate WorkZone Project Tracking System into SharePoint – Created multiple interconnected lists which track development projects at Ciena. Created multiple forms in Nintex Forms with various complex rules and validations. Created multiple workflows which connect list together in an easily viewable dashboard to track projects.

Holland & Knight LLP 02/2014 – 06/2016

SharePoint Administrator
• Maintain all SharePoint environments (2007/2010/2013) using Microsoft best practice, apply security patches during maintenance windows (sometimes CU Updates), managing permissions, site creations, configuring the farm with PowerShell, site features, configure service applications, search, user profile service, managed metadata, deploy solutions.
• Use PowerShell to investigate correlation ID errors inside SharePoint. • Management of SharePoint servers in DNS: configured Host and CNAME records. Use Citrix NetScaler to load balance WFEs.
• Set up bindings in IIS. Ran servers over SSL with certificates. Set up BackConnectionHostNames. Used SQL Alias
• Applied Group Policy settings to SharePoint OU
• Perform Database detach and attach between SharePoint environments. • Monitored daily Diagnostic Manager reports to ensure the SharePoint farm’s overall health and to prevent future problems.
• With the assistance of the DBA, configured an Active/Passive disaster recovery farm for SharePoint 2013.

Used AlwaysOn High availability to asynchronize content databases to a separate farm. • Monthly Maintenance Window, responsible for manually updating 22 servers with security patches. Attend monthly meetings to discuss the maintenance plan

Application Analyst
• 2013 SharePoint Jr Admin, managing permissions, site creations • Created complex workflows in SharePoint using Nintex. • Designed and created Nintex Forms in SharePoint and publish them to Nintex live so the forms can be used externally
• Responsible for importing a newly joined firm's data into iManage as well as exporting departing firm's data using Prosperoware Milan
• Managing iManage document metadata, updating profiles, applying security, creating Client Matters Packet Pg. 106
Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and Projects
• 2013 SharePoint Multi-Environment Build – Installed and configured new development, user-testing, and production SharePoint farms using SharePoint Management Shell • Handshake for SharePoint 2013 – Install/maintain Handshake on SharePoint 2013 Farm. Connect external data sources and display them in SharePoint with custom skins and display templates. • SharePoint 2013 Disaster Recovery - Create and maintain a High Availability, AlwaysOn SharePoint DR Environment.
• SharePoint 2013 Governance – Coordinate a SharePoint governance committee to establish the best practices for the firm in regard to daily SharePoint activity and development. • 2007/2010 to 2013 SharePoint Migration - Project lead in the process of migrating over 500 SharePoint sites from 2007/2010 to 2013 using Metalogix Content Matrix
• HelpDesk Diagnostics Tool - Solely developed and distributed an application firm-wide that compares registry entries, install dates, and other useful information needed to diagnose application discrepancies between machines(C#)
Packet Pg. 107
Attachment: Insight Response-City of Redding- Professional Implementation Services for Microsoft 365 Migration-120224 (4.3(a)--Authorize and

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Approve the following actions related to the Long-Term Parts, Services and Inspections Contract (C-5661) between Siemens Energy Inc. and the City of Redding for repairs at the City of Redding Power Plant:
(1) Approve Change Order 47 to Con tract 5661 to replace Generating Unit 6’s gearset in the amount of $3,143,607;
(2) Authorize the City Manager, or designee, to sign any documentation or change orders within the approved budget;
(3) Adopt Resolution approving and adopting the 73rd Amendment to City Budget Resolution No. 2023-060 appropriating $3, 143,610 for the Generating Unit 6 gearset replacement; and
(4) Find that the Change Order 47 is categorically exempt from review under the California Environmental Quality Act pursuant to Sections 1 5301 (Existing Facilities) and 15302 (Replacement or Reconstruction).

Fiscal Impact

The total cost for Change Order No. 47, including contingency, is outlined below:

Description Estimated Cost
Replacement Gearset $1,441,983
Installation Services $1,124,024
Tax $104,600
Contingency $473,000
TOTAL $3,143,607

MEETING DATE: April 1, 2025
ITEM NO. 4.5(a)
FROM:

***APPROVED BY***

[email protected]

[email protected]
SUBJECT: 4.5(a)--Approve Budget Resolution and Change Order to C -5661 for Unit 6 Gearset Replacement
Nick Zettel, Director of
Redding Electric Utility
Packet Pg. 108
Report to Redding City Council March 25, 2025
Re: 4.5(a)--Budget Reso & Change Order for Unit 6 Gearset Replacement Page 2

This project involves replacing a component with a known failure mechanism that could render Generating Unit 6 inoperable for at least 10 months. In the event of a failure, the estimated replacement power cost for Unit 6 for ten months would be approximately $17 million. Given the long lead time required for fabricating the gearset unit, it is recommended that the change order is finalized before the end of the fiscal year. Redding Electric Utility (REU) plans to fund this unplanned project using bond proceeds.

Alternative Action

The City Council may choose not to approve the project to replace the Unit 6 gearset and provide alternative direction to staff.

Background/Analysis

Generating Unit 6 has a power output of approximately 45 megawatts (MW) and uses waste heat recovery to produce an additional 15 MW of steam power for Generating Unit 4. The combined power generation of 60 MW accounts for approximately 30 percent of the 185 MW total capacity of the Redding Power Plant. Unit 6 is a critical resource for REU’s power portfolio.

During the regular inspection of the Generating Unit 5 gearset in April 2024, the inspection team discovered the low -speed gear had shifted approximately 14 milli meters off of center, compromising the unit’s operability. The manufacturer of the gearset is Flender -Graffenstaden, but the parts are supplied through Siemens Energy. The defect is a fleet -wide issue and required immediate replacement, which occurred from April through June 2024.

Since Generating Unit 6 has the same gearset as Unit 5, REU intends to proactively replace the gearset to avoid the possibility of collateral damage if the equipment were to fail. In addition, replacing the gearset proactively av oids the cost of replacement power since parts for the repair have 10 months of lead time to procure. The new gearset that will be installed in Generating Unit 6 is of a different design and does not have the defect.

Due to ongoing political uncertainty i n the U .S., Siemens Energy cannot accurately estimate future tariffs. As a result, the requested contingency amount includes a potential 25 percent tariff on imports from Europe to the United States.

Environmental Review

This repair is categorically exe mpt from review under the California Environmental Quality Act pursuant to Sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction).

Council Priority/City Manager Goals

This is a routine operational item.

Attachments
^Resolution
Proposal from Siemens Energy for Gearset Replacement
Packet Pg. 109
Resolution No. 2025 - ____________

A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 73RD AMENDMENT TO CITY BUDGET RESOLUTION NO. 2023-060
APPROPRIATING $3,143,610 FOR UNIT 6 TURBINE GEARSET REPLACEMENT FOR FISCAL YEAR 2024-2025.

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDDING

THAT Budget Resolution No. 2023-060 be and is hereby amended as follows:

FUND DIVISION DESCRIPTION INCREASE DECREASE
211

8093 REU – Capital/ PP Major Maint

$3,143,610

THAT account titles and numbers requiring adjustments by this Resolution are as follows:

USE SOURCE

OF FUNDS OF FUNDS
Decrease (Increase) Fund Balance
211-8093-2910000-00000 Fund Balance 3,143,610$
Increase Expenditures
211-8093-7800058-00000 REU - Power Plant 3,143,610$
Total 3,143,610$ 3,143,610$

THAT the purpose is to appropriate $3,143,610 for unit 6 turbine gearset replacement for fiscal year 2024-2025.

I HEREBY CERTIFY that the foregoing Resolution was introduced at a regular meeting of the City Council of the City of Redding on the ______day of __________, 2025 and was duly adopted at said meeting by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

JACK MUNNS, Mayor

ATTEST: FORM APPROVAL:

SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney

Packet Pg. 110
Attachment: ^Resolution (4.5(a)--Budget Reso & Change Order for Unit 6 Gearset Replacement)

Copyright 2020 Siemens Energy Page 1 of 25 SFXXXXXXXXXX All rights reserved. February 26, 2025
Siemens Energy is a registered trademark licensed by Siemens AG.

We Energize
Society

63MW Gearset Upgrade
Redding Power Plant
SF242334431, Rev.01
February 26, 2025
Firm Proposal
Siemens Energy is a trademark licensed by Siemens AG.

Siemens-Energy.com
Packet Pg. 111
Attachment: Proposal from Siemens Energy for Gearset Replacement (4.5(a)--Budget Reso & Change Order for Unit 6 Gearset Replacement)

Copyright 2024 Siemens Energy, Inc. Page 2 of 25 SF242334431 All rights reserved. Siemens Energy, Inc. Confidential February 26, 2025 Siemens Energy is a trademark licensed by Siemens AG.

Rev.: Rev. Date: Rev. By: Section: Description:
0 02/19/2025 AEP all Initial Issue.
1 02/26/2025 AEP 3.1 &
Exhibit A Revised Field Service Pricing

SIEMENS ENERGY, INC. APPROVALS

TECHNICAL

Confidential - This Proposal, including all of its attachments, exhibits, appendices, etc. (“Proposal”) is provided “as-is” for your evaluation of Siemens Energy, Inc. as the provider of work discussed therein and contains information that is Confidential to and solely owned by Siemens Energy, Inc. Your acceptance, viewing or storage of this Proposal is an acknowledgment of a confidential relationship between you and Siemens Energy, Inc. We require that this Proposal be returned or destroyed when no longer required for the pu rpose identified herein. This Proposal and any information obtained from this Proposal may not be reproduced, transmitted, disclosed or otherwise used, in whole or in part, without the prior written authorization of Siemens Energy, Inc.

Packet Pg. 112
Attachment: Proposal from Siemens Energy for Gearset Replacement (4.5(a)--Budget Reso & Change Order for Unit 6 Gearset Replacement)

Copyright 2024 Siemens Energy, Inc. Page 3 of 25 SF242334431 All rights reserved. Siemens Energy, Inc. Confidential February 26, 2025 Siemens Energy is a trademark licensed by Siemens AG.

Table of Contents

1.0 INTRODUCTION ......................................................................................................... 4

2.0 EXECUTIVE SUMMARY .............................................................................................. 5 PROJECT OBJECTIVE -------------------------------------------------------------------------------------------- 5 SOLUTION --------------------------------------------------------------------------------------------------------- 5 SCOPE OF SUPPLY OVERVIEW ------------------------------------------------------------------------------- 5 ENGINEERING AND DOCUMENTATION ------------------------------------------------------------------ 6 FIELD SERVICE SCOPE ------------------------------------------------------------------------------------------ 6

3.0 COMMERCIAL ............................................................................................................ 7 PRICING SUMMARY --------------------------------------------------------------------------------------------- 7 PRICING BASIS AND ASSUMPTIONS ----------------------------------------------------------------------- 7 TERMS & CONDITIONS ---------------------------------------------------------------------------------------- 8 VALIDITY ----------------------------------------------------------------------------------------------------------- 8 SHIPMENT AND INCOTERMS -------------------------------------------------------------------------------- 9 INVOICING AND PAYMENT TERMS ------------------------------------------------------------------------ 9 CHANGE ORDER ------------------------------------------------------------------------------------------------- 9 CANCELLATION ------------------------------------------------------------------------------------------------ 10 COMMERCIAL COMMENTS & CLARIFICATIONS ----------------------------------------------------- 10 EXHIBIT A – FIELD SERVICE OVERHAUL DETAILED SCOPE OF WORK ............................. 12 APPENDIX 1 – DIVISION OF RESPONSIBILITIES ............................................................... 15 APPENDIX 2 – FIELD SERVICE COMMENTS & CLARIFICATIONS...................................... 19 Packet Pg. 113
Attachment: Proposal from Siemens Energy for Gearset Replacement (4.5(a)--Budget Reso & Change Order for Unit 6 Gearset Replacement)

Copyright 2024 Siemens Energy, Inc. Page 4 of 25 SF242334431 All rights reserved. Siemens Energy, Inc. Confidential February 26, 2025 Siemens Energy is a trademark licensed by Siemens AG.

1.0 INTRODUCTION
Siemens Energy, Inc. (hereinafter, “Seller”) appreciates the opportunity to present this proposal, Quotation No.: SF242334431, Revision 01, including all of the attachments, exhibits, appendices, etc. (“Proposal”) to Redding Power Plant (hereinafter, “Buyer”) for the services described therein.

A review of this Firm Proposal will demonstrate the overall value-added benefit Seller brings as it relates to your Unit 6 63mw Gearset Upgrade project. More than 100 years of experience with steam turbines, gas turbines, generators, compressors and pumps is a key component of the Seller portfolio of services designed to support your operating plant. We are confident of our ability to deliver the highest quality service.

Thank you for considering Seller to perform this service. Please feel free to contact me if you have any questions regarding this Proposal.

Best Regards,

Client Manager:

Todd Harwick
Tel: +1 (310) 245-4695
[email protected]

Project Development Manager:

Harpal Singh
Tel: +1 (713) 346-1688
[email protected]

LTP Project Manager:

Arturo DeLeon
Tel: +1 (407) 462-8428
[email protected]

Proposal Information
Buyer’s Contact Details
Contact: Eric Halpenny
Tel: (530) 245-7188
Email: [email protected]
Equipment Details
Serial Number: B005755
Buyer Tag Number: Unit 6
Equipment Model: SGT-800A+

Packet Pg. 114
Attachment: Proposal from Siemens Energy for Gearset Replacement (4.5(a)--Budget Reso & Change Order for Unit 6 Gearset Replacement)

Copyright 2024 Siemens Energy, Inc. Page 5 of 25 SF242334431 All rights reserved. Siemens Energy, Inc. Confidential February 26, 2025 Siemens Energy is a trademark licensed by Siemens AG.

2.0 EXECUTIVE SUMMARY

PROJECT OBJECTIVE
Some gearboxes in SGT-800 installations have experienced an axial displacement of the bull wheel on the drive shaft, in the main gearbox situated between the turbine and the generator. This has typically happened after long operation time and resulted in a forced outage to allow for a replacement of the gear set or complete gearbox.

This concerns Flender high-speed gearboxes installed prior to 2018 of gear serial numbers up to and including 13087. Over the last several years, the earlier generations of highspeed gearboxes have undergone improvements that enable exchange to an improved gear set or gearbox.

SOLUTION
Enclosed in this proposal is an upgrade of the existing gearbox from 55MW to 63 MW. The upgrade will reduce the risk for wheel slippage.

SCOPE OF SUPPLY OVERVIEW

Enclosed in this proposal is:
• 1 pcs Bullgear 63 MW
• 1 pcs Pignon Wheel 63 MW
• 1 pcs Adaptor for A version
• 4 pcs Bearings
• 1 pcs Pt 100 temperature measurement modification kit • 4 pcs Set of hydraulic jacking hoses kit
• 2 pcs Oil seal kit
• 4 pcs L111 to L223 PT 100
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Attachment: Proposal from Siemens Energy for Gearset Replacement (4.5(a)--Budget Reso & Change Order for Unit 6 Gearset Replacement)

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ENGINEERING AND DOCUMENTATION
The following documentation is included:
• Component manuals/datasheets
Documentation will be delivered in one (1) copy of each (electronic only). All documents will be in English versions.

Document formats, layouts and contents will be according to supplier standard.

Within 2 weeks after request, the client shall provide the supplier with complete and updated drawings and application software back-ups for the unit as requested by the supplier to fulfill the contract.

The supplier shall not be held responsible for any project delays, errors, or additional costs arising from inaccuracies in the client's documentation. Any incurred additional costs or impacts to the time schedule will be handled as additions to the contract.

FIELD SERVICE SCOPE
Seller will provide the labor and materials to perform the following:
• Turnkey Services
• Scaffolding
• Mobile Crane
• Heavy Lift
• FGGS (gearbox Rep)
Please see Exhibit A for additional Field Service details and Appendix 1 for Division of Responsibility.

EXCLUSIONS
The main exclusion from the Supplier includes, but is not limited to:
• Parts and software changes not mentioned in section Scope of Supply. • Machine tools, hand tools and welding equipment.
• Sound measurements.
• The warranty will not be applied to systems and components that are outside of this scope of supply mentioned in section Scope of Supply. • All local requirements for certification.
• Counter flanges, gaskets and bolts at terminal points. • Check cables and check/calibration of field instrumentation. • Any new findings based on site Works has been excluded from the Suppliers project schedule.
• Civil works
• Performance measurement and guarantee
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Attachment: Proposal from Siemens Energy for Gearset Replacement (4.5(a)--Budget Reso & Change Order for Unit 6 Gearset Replacement)

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3.0 COMMERCIAL

PRICING SUMMARY
Section
Ref. Item No. Base Scope of Work
2025
Firm
Pricing
Lead Time

2.3 2.4 1. Equipment Modification $1,441,983 42 Weeks ARO Section
Ref. Item No. Field Service Scope
T&M
Estimated
Pricing
Lead Time

2.5 2.

Job Planning
$1,124,024
5 Days
1-8-5 Shift
Arrangement
Field Service Crew:

Gearbox Gear Change
15 Days
1-12-7 Shift
Arrangement
TOTAL $2,566,007

PRICING BASIS AND ASSUMPTIONS
a) Prices do not include any State, Local, or Federal Taxes; costs of fees, permits, licenses or bonds; or freight and insurance as applicable. b) Due to the prevailing political climate, the price set forth in this letter does not account for any potential tariffs that may be imposed as a result of importing any of the goods to the United States, whether currently foreseeable or not. In the event that such obligations arise, to the extent such tariffs alter the price, it shall be adjusted accordingly at the sole expense of the Buyer. c) This proposal is based on Seller standard manufacturing specifications and inspection plan. Any requests for deviation from these standards will have to be requoted.

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d) Each scope item quoted per the above pricing is subject to prior sale and is based upon acceptance of a signed purchase order in the applicable factory, service center or field service branch location with necessary information and authorization to proceed and release for manufacture, repair or mobilization. e) The price breakouts supplied are for evaluation only and are not to be considered as standalone efforts by Seller unless specified. As such, should Buyer choose to perform only various portions to the total price, the scope preferred will have to be requoted.
f) Aside from the above, the Client has not reported any other 3rd party field modifications to the equipment and has similarly not reported any existing aero- performance, mechanical, reliability, and/or metallurgical issues with the existing equipment. This statement was considered in developing the scope of supply, price and delivery quoted herein; if this statement is not accurate, the Client should provide additional details on any existing issues or modifications that should be considered in Siemens Energy’ evaluation. Failure to disclose 3rd party unit modifications may result in scope, price and delivery adders if brought forth after order placement. In addition, 3rd party unit modifications not reported to Siemens Energy may void any warranty claim.

TERMS & CONDITIONS
Seller hereby offers to perform the services detailed in this Proposal, governed by the Long Term Parts, Services and Inspections Contract between City of Redding and Siemens Energy Inc. Dated Sept 6th, 2011, in effect at the time the work is performed.

VALIDITY
This proposal is valid for sixty (60) days from the date of this letter unless otherwise extended, modified, or withdrawn in writing by Seller. The return of a purchase order or any other reasonable manner of acceptance communicated to Seller during such validity period will be sufficient to form an agreement on the terms and conditions of this proposal.

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SHIPMENT AND INCOTERMS
1) For the Gearset Upgrade, described herein:
a. Hardware will be ready to ship 42 Weeks after receipt and acceptance of a purchase, order, or other acceptable instrument of sale. b. Shipping time is not included in the above estimate. Shipping time would depend on Air or Ocean freight which will be agreed with the Buyer prior to shipping.
c. Incoterms: delivery, title, and risk of loss or damage shall be DAP, Buyer Site– Redding, CA, in accordance with INCOTERMS 2020
i. Freight costs are not included and shall be invoiced at actual cost, plus ten percent (10%). Shipping is estimated to be $43,000.

INVOICING AND PAYMENT TERMS
Hardware and Engineering Payment Schedule:
1) 40% with order placement
2) 30% with Preliminary drawings released
3) 30% upon notification of readiness to ship*
*Items will be shipped to client site or agreed upon storage location within 10 -14 days of notification of readiness to ship
Field Services Payment Schedule:
1) Invoices for time and material or extra work billing may be issued approximately weekly
2) Final invoices will be issued based on 100% completion of the work scope in accordance with the rate sheets in effect at the time of work execution 3) Payments are due and payable net within thirty (30) days from the date of each invoice.

CHANGE ORDER
If Seller is fortunate enough to receive an order, the order will be processed via change order to the existing LTP contract, agreed and signed by both parties.

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CANCELLATION
Cancellation Charges: The Buyer may terminate or cancel, for convenience, further performance of all or any portion of the Purchase Order at any time by written notice to Seller. The scope of supply and all hardware that has not been shipped prior to cancellation shall remain the property of Siemens Energy, Inc . The Buyer shall be charged a cancellation fee in accordance with the following graph:

COMMERCIAL COMMENTS & CLARIFICATIONS

3.9.1 Buyer Outage Satisfaction Survey
Seller is dedicated to providing our customers with exceptional world class service. Within five to fifteen days after completion of your outage, you may be asked by ComSim to participate in an outage satisfaction survey. As a valued customer, your participati on in this process is greatly appreciated. Your feedback allows us to continually improve the quality of the service that Seller provides. Please include the name and phone number of your company’s representative that should receive this survey on your purchase order or provide to your Seller Client Manager.

3.9.2 Export/Import Compliance
Buyer acknowledges that Seller is required to comply with applicable export/import laws and regulations relating to the sale, export, import, transfer, assignment, disposal and use of the Products and information provided in the performance of the Services, including any export/import license requirements. Buyer agrees that such goods or information shall not at any time directly or indirectly be used, exported, imported, sold, transferred, assigned or otherwise disposed of in a manner which will result in non -compliance with any expor t/import laws and regulations. Seller’s continuing performance hereunder is conditioned on compliance with such export/import laws and regulations at all times.

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3.9.3 Ban on re-exports to Russia and Belarus:

Seller hereby prohibits to the Buyer, and the Buyer agrees, not to re -export and/or forward directly or indirectly, to Russia or Belarus for use in Russia or Belarus any goods (hardware and/or software and/or technology and related documentation, regardless of the mode of provision) sold, supplied, transferred, or exported by Seller to the Buyer under this project.

Seller shall be entitled to terminate this Agreement by written notice in the event of a breach by the Buyer of the obligation pursuant to the article above. Upon termination, the Buyer shall pay to Seller all costs and damages incurred by Seller from such termination. In any case, the Buyer shall pay Seller liquidated damages in the amount of 20 % of the purchase price.

Notwithstanding the provision in the article above, the Buyer shall indemnify and hold harmless Seller in full from and against any claim, proceeding, action, fine, loss, cost and damage asserted by public authorities or other third parties against Seller arising out of or relating to a breach by the Buyer of the obligation under this Agreement and the Buyer shall compensate Seller for all losses and expenses incurred resulting thereof.

3.9.4 Storage Facility Option
Seller’s services business engages in the business of storing equipment in Qualified Seller Storage Facilities (“QDRSFs”) on behalf of its clients. To accommodate project delays and/or maintenance scheduling or delivery changes, Seller offers its clients at their sole discretion and convenience, that they may provide instructions in writing at any time for Seller to store the equipment subject to this order in one of its qualified storage facilities after completion of the above quoted work scope. Such storage shall be in accordance with Seller Terms and Conditions for the Storage of Client Equipment. An additional installation and removal fee for the equipment may be quoted if required. Client acknowledges that it holds title to the equipment in storage.

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EXHIBIT A – FIELD SERVICE OVERHAUL DETAILED SCOPE OF WORK

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APPENDIX 1 – DIVISION OF RESPONSIBILITIES
The following listing specifies key resources necessary to the performance of the proposed scope of work and assigns responsibility for their supply either to Seller or Buyer. (Sourced from Redding Long Term Parts, Services and Inspections Contract Dated September 6, 2011).

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Attachment: Proposal from Siemens Energy for Gearset Replacement (4.5(a)--Budget Reso & Change Order for Unit 6 Gearset Replacement)

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APPENDIX 2 – FIELD SERVICE COMMENTS & CLARIFICATIONS
This offer is subject to the comments and clarifications specified below. The intent of these comments is to better define the scope of work and responsibilities of all parties in performing the required work.

1. Removal of bolts, studs, pins, keys and other parts by burning, freezing, drilling, machining or by other abnormal means if required shall be provided on a T&M basis as Extra Work under our current published rate sheet. The Buyer shall furnish new hardware when destructive removal is necessary at no charge to Seller. Seller will discuss this abnormal procedure with the Buyer unless the problem occurs off hours, and a schedule delay would result.

2. Monitoring for and removal and/or disposal of all hazardous material such as asbestos bearing materials, lead carbonate, etc. are not included in Seller proposal.

3. Removal and reinstallation of the fire protection system, including fire protection instrumentation, electrical equipment and instrumentation, conduit and piping are not included in this proposal. All electrical disconnects (motors, generator bus, etc.) are to be performed by Seller.

4. The Buyer will provide all spare parts. Lack of spare parts when needed may delay the completion of work. Any such delay will be billed to the Buyer on a T&M basis per the current rate sheet. Large spare parts and materials, which cannot be transported easily by hand, are to be provided by the Buyer directly on the equipment deck or under the station crane prior to the outage start date.

5. All special OEM tools and devices for the equipment are to be provided by the Buyer. Seller will provide normal hand tools typically used for millwright work. Verification of the special tooling is recommended prior to the outage and can be quoted after Seller is awarded the contract for the packaged overhaul. Any missing tooling that requires manufacturing onsite to facilitate assembly or disassembly will be considered extra work.

6. The Buyer is responsible for the proper operation and availability of the overhead crane. A crane inspection is required, and a load test performed prior to the outage (no more than 12 months prior). The crane shall be made available to Seller and its subcontractors on a priority basis; however, Seller will share the use of the crane in order not to adversely impact the outage completion. Any and all crane delays/problems will result in a delay charge to Buyer.

7. In the event that the Buyer provides scaffolding, Seller Quality Assurance guidelines require that the Buyer ensures that the scaffolding is inspected by qualified personnel prior to each shift. The Buyer is to ensure that qualified inspection personnel are available each day that the scaffolding is in use.

8. The Buyer is responsible for directing Seller regarding where to place heavy loads on the equipment deck (i.e. lay down location, rotors, etc.) in order to comply with the design floor-loading plan.

9. In order to assure effective communication and timely response to project needs, it is expected that the Buyer will provide a Plant Contact with EWA signatory authority on a 24- hour basis for the work duration for assistance during the outage to avoid delays of the project. The Buyer and Seller would each provide persons for interfacing, with the authority to represent their companies during the time Seller is performing work.

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10. The craft manpower loading, and work schedule may change depending on the work scope, inspection findings and at Seller discretion. Any schedule float on Seller tasks will be the exclusive property of Seller.

11. Rotating and stationary component repairs beyond what is explicitly included in this proposal are not included in the price. Seller can offer repair as an option and, dependent on requirements, can either complete the repair on site or ship parts to one of Seller’s authorized workshops.

12. Should disassembly and/or inspection findings reveal that machining is necessary, the Buyer will be notified, and a quote revision will be made in accordance with the Extra Work and Contingency Planning

13. Seller will communicate inspection findings and any recommended repair scopes to the Buyer at the conclusion of the inspection process.

14. Buyer will remove and replace the lubrication oil and the control fluid, if required, and inspect and clean the tanks. The Buyer will provide the necessary jumpers and/or fittings to complete lube oil and control fluid flush. Normal flush time is 12 hours and Seller recommends this duration even in cases when new oil is supplied.

15. It is anticipated that there will be no delays caused by the Buyer for safety related issues, special permitting requirements, work area admittance, plant admittance, or safety meetings and pre-outage orientation during the entire outage exceeding a total of 2 hours per person. Such delays impact the schedule and will be billed on a T&M basis per the current rate sheet. Seller shall not be held responsible for delays resulting from the actions of the Buyer or other personnel not subcontracted by Seller.

16. Checking the coupling alignment is included in the price. (The Seller standard methods are rim and face dial indicator, reverse dial indicator, and straight edge/feeler gauge.) Major realignment (moving the case), if required, will be considered Extra Work and will affect the outage duration and cost. The determination wil l be made when the coupling reference readings are recorded following the unit cool down.

17. Final oil circulation/flushing is recommended prior to placing the equipments in service is not included in the scope of work. This service may be provided on a Time and Materials basis.

18. The above scope of work does not include mechanical start-up support. Any required time for start-up support will be billed on a Time and Material basis.

19. Seller and the Buyer will coordinate a milestone schedule for interface points (i.e. oil tank draining, electrical hook-up and disconnects, I/E personnel needs etc.) after the receipt of the order. One pre-outage meeting at site is recommended to review this proposal, tooling and parts.

20. Tenting Requirements – If NDE is included in scope/If not Delete a. Adequate tenting is required for the inspection (see tenting requirements below).

Tenting is not included in this proposal.
b. The Buyer will provide the tenting requirements, which shall meet Siemens Energy Process Spec for white light intensity when performing a black light examination in a dark area maximum of 2 ft./candles. Tent size must cover the component being inspected to allow the inspector sufficient room to perform the NDE examination.

21. Electrical Requirements
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a. 110V, 30 amp service
b. 480V, single phase, 60 amp service
c. 480 volt, single phase, 100 amp service

22. Pneumatic Air Requirements
a. 110-150 psi shop air for pneumatic tooling

23. Containment and disposal of inspection chemicals are the Buyer’s responsibility.

24. Installation of the equipment shall be conducted in accordance with the installation manual. In the event of a conflict between the proposal scope and the installation manual, the installation manual shall take precedence.

25. Installation of the equipment is predicated upon the existing foundation being suitable for continued service without any modifications. Any deficiencies that would prevent direct installation of the new equipment shall be the sole responsibility of the Buyer to repair, correct, or modify. Any delays to the overall project schedule shall be handled in accordance with Contract Extension

26. In the event that process piping is misaligned to the equipment causing excessive stress on the flanges, corrective actions will be the responsibility of the client.

27. All parts replaced will be disposed of at the Service Center.

28. Notwithstanding anything to the contrary, a signed letter of acknowledgement that the client has purged and cleaned the equipment must accompany all equipment orders shipped to Seller

29. . A Service Center Representative may provide the letter of acknowledgement template.

30. Quoted repairs that are not released by the client within 45 days of will be moved from the shop work area for safety reasons. The equipment will be stored at another location within our facility until the work is released for repair.

31. All inspection findings are made in reference to OEM and Industry specifications, tolerances, and standards.

32. Shift Arrangement/Duration
Any change in the shift arrangements specified above may result in price changes for additional overtime and inefficiencies that result from either acceleration or deceleration of the work or as a result of extra work.

Seller holidays are not included and the premium portion would be extra.

33. Extra Work
Any additional work including but not limited to, repairs, additional fitting of components, and re-alignment of internal or external components performed by Seller which is beyond the scope of work defined in this offer will be billed on a time and materials basis in accordance with Field Service Rates in effect at the time the work is performed and/or as a firm price offer if performed in one of our repair facilities.

34. Mobilization
Mobilization is also contingent upon assembling the necessary equipment from our tool facilities located in the USA. Seller has already assembled kits which contain as much of the required equipment as can be generally applicable.

Additionally, our estimated costs for mobilization are based upon being able to use a dedicated truck shipment of tools from our facilities to your site. Should less than the Packet Pg. 131
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requested time of 90 Days between receipt of an order and site mobilization require the use of expedited shipping arrangements and/or overtime in preparing the equipment, the additional cost will be charged as extra work.

35. Contingency Planning
Should inspections findings and subsequent Engineering recommendations show that additional repairs are required; Seller will make every attempt to provide any needed repairs depending upon the immediate availability of resources. Immediate contact should be made with your District Office representative to identify resources and/or to develop a contingency plan.

36. Replacement Parts
Buyer warrants that any and all third party parts which may be the subject of any performance under this agreement shall be (a) fully compatible with the corresponding part, component, equipment or material of the Original Equipment Manufacturer (OEM) in terms of form, fit, and function; (b) timely provided to Seller hereunder; and (c) capable of installation in the same manner and within the same time as the corresponding OEM part, component, equipment, or material.

Buyer assumes the entire liability and risk arising out of or resulting from third party parts.

The warranties and remedies set forth in this offer does not apply to third party parts or performance relating to third party parts, and Seller disclaims any and all warranties and remedies, whether statutory, express or implied (including all warranties of merchantability and fitness for a particular purpose, and all warranties arising from course of dealing or usage of trade), or otherwise, for or with respec t to third party parts or services on third party parts, or any OEM components repaired or replaced by a third party.

37. Obstacles of Interference
Any obstacles of interference that may be encountered by Seller prior to or during the outage which may hinder or prevent Seller from performing the work outlined in this offer will be removed by the Buyer, if required, or Seller will complete the necessary removal and invoice as extra work.

38. Site Safety and Security
Safety and security training and screening are based on Seller standard policies. This proposal does not include additional time and/or expenses that may be required to meet site/project specific safety and security requirements unless specified otherwise in this proposal. Special requirements including, but not li mited to, site/project specific background checks, drug testing, safety training or certifications, or badging will be considered Extra Work.

39. Delays
Delays in performing the work, out of Seller control, will be considered and billed as extra work. The price and schedule offered assumes that Buyer will supply or arrange for the required support resources as defined in the Division of Responsibilities, in a timely manner.

40. Weather Delays
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The prices and schedule durations make no allowance for extension in outage duration and/or delays in work progress as a result of inclement weather. Any outage extension and/or delays in work progress due to inclement weather will be documented and bill ed additionally in accordance with the extra work and outage extension provisions of this proposal. Buyer is responsible for providing weather protection.

41. Crane(s), Lifting Devices and Rigging
Buyer is responsible for ensuring that all Buyer supplied cranes, lifting devices and rigging are available in good Working condition and are inspected and certified per all applicable local, state and federal safety requirements. Buyer is responsible for making sure that all documentation and certifications are available for review by Seller prior to the outage.

42. Priority Use of Crane
The above price is based on Seller having priority use of the crane during all work. Delays in work due to the crane not being available, would be considered extra work.

43. Contract Extension
This offer is based on performing all the required work in continuous succession. Any extensions to the contract in performing the work out of the control of Seller shall be considered Extra Work and billed according to the rate schedule valid at the time work is performed. This also applies to Stand -by charges and additional expenses incurred.

Additional equipment or tool rental shall be billed as necessary (if applicable).

44. Hazardous Material and Waste
Seller has adopted a waste minimization program and will only bring to the site the quantity of these materials necessary to perform the intended work scope. Material Safety Data Sheets for all applicable materials brought on site shall be submitted to Buyer for review and acceptance.

Any hazardous material or waste generated, as a result of the work performed by Seller, or any unused portions thereof, will be disposed of by and to the account of Buyer.

Seller will not be responsible for the removal or disposal of any asbestos material, which may be encountered during the project. The price offered assumes that Buyer has removed all asbestos bearing material prior to the start of the Seller work scope.

45. Asbestos Containing Materials
In no event shall Seller be obligated to install, disturb, handle, remove or dispose of any asbestos containing material (ACM) and/or any presumed ACM that may be encountered during the project. The price offered assumes that all ACM has been removed by Buyer prior to the start of Seller Work scope. There may be additional costs associated with Working in or around an asbestos environment. These include, but are not limited to, asbestos education and protective clothing. Seller will inform Buyer of these costs as they arise. This effort, if required, will be Extra Work.

46. Thermal Insulation
Removal, replacement and clean -up of thermal insulation will be performed by Buyer.

Should Buyer require that this Work be performed by Seller as part of the outage Work scope, Seller will subcontract this Work to a qualified subcontractor. SellerI personnel are to be protected from any environmental hazards associated with the removal, replacement Packet Pg. 133
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and clean-up of thermal insulation. Disposal of all thermal insulation material generated as a result of this Work will be performed by Buyer.

47. Lead Coatings
Testing for lead content in paint and other coatings must be performed by Buyer prior to the start of the outage. However, if requested by Buyer, Seller can perform the testing for lead content prior to disassembly as Extra Work. In either case if lead is detected, in any concentration, using any recognized analytical method (including but not limited to XRF, Field XRF, Chemical Spot Test, etc.), Buyer is responsible for the lawful and timely removal and disposal of the lead -containing materials. Buyer is also responsible for any Delays to Seller as a result of the lead coatings.

48. Lead Carbonate
In the event that lead carbonate contamination is encountered in the generator or exciter, the defined Scope of Work will immediately stop until the lead carbonate has been addressed. Buyer is responsible for testing the suspected contamination, air monitoring and for notifying Seller personnel on site of the test results. If required, Seller will remove the lead carbonate from the generator and perform air monitoring as Extra Work. Delays incurred by Seller while waiting for the contamination to be test ed or the lead carbonate issue to be resolved will be billed as Extra Work. Buyer is responsible for the disposal and transportation of any lead and contaminated materials including supplies used for the decontamination.

49. Confined Space
This inspection on Buyer’s Unit may require Seller’s personnel to enter and Work in a confined space and would be affected by OSHA 29 CFR 190.146, “Permit Required Confined Space Law”. This law requires the monitoring of air in confined spaces as well as a written permit system, the training of attendants and entrants, constant communication and a rescue team. Seller requests the following support from Buyer in order to comply with this Law.

1. Perform air sampling of the confined space and clear the vessel for entry.

2. Provide a dedicated “qualified attendant” to stand by the opening, maintain contact with the entrants and to activate the rescue team, if necessary.

3. Provide access to a rescue team. The members of the rescue team must all be Red Cross/CPR certified, SCBA certified, etc. and must have successfully performed a rescue at that location with a mannequin or employee.

Seller can provide items 1 and 2 at an additional cost, if requested by Buyer. However, due to the unique requirements of the rescue team, Buyer is to provide the requirement of item

50. Welding
ASME Code rules shall be fully complied with where this procedure is used on ASME B & PV Code, ASME B31.1, or National Board Inspection Code ANSI/NB-23 fabrication.

For non-Code applications Siemens Energy Engineering may waive specific WPS variable rules. Turbines and electrical generators and their associated equipment are not covered under the scope of the ASME B & PV Code Sections or under ASME B31.1 and therefore the welding operations are not specifically governed by any ASME construction code requirements. Wherever practical the intent of these Codes is met in the engineering Packet Pg. 134
Attachment: Proposal from Siemens Energy for Gearset Replacement (4.5(a)--Budget Reso & Change Order for Unit 6 Gearset Replacement)

Copyright 2024 Siemens Energy, Inc. Page 25 of 25 SF242334431 All rights reserved. Siemens Energy, Inc. Confidential February 26, 2025 Siemens Energy is a trademark licensed by Siemens AG.
design and fabrication, however, the final acceptance of the design and fabrication shall be determined by Siemens Energy Engineering.

When the fabrication is not covered under the scope of the ASME Code, welding procedure and welder performance may be qualified in accordance with ASME B & PV Code Section IX or, where applicable, in accordance with EN ISO 15609-1: latest revision (contents of a WPS for arc welding), EN ISO 15614-1: latest revision (weld procedure qualification for arc and gas welding of steels and arc welding of nickel alloys) and EN 287 Part 1-latest revision (welder qualification for steels). Final interpretation of this specification or of Code questions associated with this specification shall be made by Siemens Energy Engineering.

Packet Pg. 135
Attachment: Proposal from Siemens Energy for Gearset Replacement (4.5(a)--Budget Reso & Change Order for Unit 6 Gearset Replacement)

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Authorize the Purchasing Officer to extend the current contract with Ed Staub & Sons Petroleum, Inc., for cardlock fuel purchases , with all prices, terms and conditions remaining the same, through August 31, 2025.

Fiscal Impact

Due to fuel expenditures being planned and budgeted by each department/division, there are no new fiscal impacts.

Alternative Action

The City Council could choose not to extend the current contract for cardlock fuel purchases and provide other direction to staff.

Background/Analysis

As a result of Bid Schedule 5119 – Cardlock Fuel Services, the City of Redding (City) entered into a contractual agreement with Shasta – Siskiyou Transport (SST) on June 1, 2020 , for cardlock fuel purc hases. During the term of the contract, SST was purchased by the current vendor, Ed Staub & Sons Petroleum, Inc . The current contract has exhausted all specified extensions and is set to expire on May 31, 2025; thus, the City needs to re -solicit the servic e in order to establish a new contract. Due to necessary contractual changes and additional requirements that are needed in the succeeding contract, the City needs time to prepare a well refined solicitation.

As proposed, if City Council approves staff’s recommendation, the current vendor has agreed to a three-month extension, extending the contract through August 31, 2025.

MEETING DATE: April 1, 2025
ITEM NO. 4.11(a )
FROM:

***APPROVED BY***

[email protected]

[email protected]
SUBJECT: 4.11(a)--Authorize the Purchasing Officer to extend current agreement with Ed Staub and Sons for cardlock fuel purchases
Michael Webb, Public Works
Director
Packet Pg. 136
Report to Redding City Council March 25, 2025
Re: 4.11(a)--Authorize Purchasing Officer to extend current agreement with Ed Staub and Sons Page 2

Environmental Review

This activity, a contract amendment, is not a project as defined by the California Environmental Quality Act, and no further action is required.

Council Priority/City Manager Goals

• This agenda item is a routine operational item.

Attachments
Bid Schedule 5119 Extension
Packet Pg. 137
Packet Pg. 138
Attachment: Bid Schedule 5119 Extension (4.11(a)--Authorize Purchasing Officer to extend current agreement with Ed Staub and Sons) Packet Pg. 139
Attachment: Bid Schedule 5119 Extension (4.11(a)--Authorize Purchasing Officer to extend current agreement with Ed Staub and Sons) Packet Pg. 140
Attachment: Bid Schedule 5119 Extension (4.11(a)--Authorize Purchasing Officer to extend current agreement with Ed Staub and Sons) Packet Pg. 141
Attachment: Bid Schedule 5119 Extension (4.11(a)--Authorize Purchasing Officer to extend current agreement with Ed Staub and Sons)

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Authorize the following actions relative to Bid Negotiation No. 5 548 (Job No. 5636), Redding Library Flooring Replacement Project:
(1) Award to Northern Valley Flooring in the amount of $622,840; (2) Approve $78,500 to cover the cost of administration and inspection fees; (3) Approve $32,000 for project development costs;
(4) Approve $63,000 to provide construction contingency funding; and (5) Find that the project is categorically exempt from review under the California Environmental Quality Act Guidelines, pursuant to Section 15301 – Existing Facilities.

Fiscal Impact

The Redding Library Flooring Replacement Project (Project) is completely funded by a Building Forward Grant from the California State Library and no additional fu nding is required. The project budget amount shown in the table below, $ 798,000, is within the overall amount of the grant awarded to the City of Redding (City).

Cost Summary
Item Estimated
Project Development Costs $32,000
Construction Contract + Contingency $685,840
Contract Administration, Inspection, Testing $78,500
Total Project Costs $796,340
Project Budget $798,000

Project cost components are estimates and some shifting of the project development, construction management, and construction contingency funds may be necessary to balance the project within the approved budget.

MEETING DATE: April 1, 2025
ITEM NO. 4.11(b)
FROM:

***APPROVED BY***

[email protected]

[email protected]
SUBJECT: 4.11(b)--Award Bid Negotiation No. 5548 (Job No. 5636) Redding Library Flooring Replacement Project
Michael Webb, Public Works
Director
Packet Pg. 142
Report to Redding City Council March 21, 2025
Re: 4.11(b)--Award Bid Negotiation No. 5548 Redding Library Flooring Replacement Page 2

Alternative Action

The City Council may choose not to award the project and provide alternate direction. If the project does not move forward, the Redding Library will not receive new flooring to replace the existing flooring which has reached the end of its useful life . In addition, the City may not receive reimbursement for money spent and not yet invoiced, and the remaining grant funds may be forfeited.

Background/Analysis

Attached is a tabulation of bids opened on January 28, 202 5. The low bid in the amount of $622,840 was received from Northern Valley Flooring of Stockton, California. The engineer’s estimate was $ 635,000. Total project development costs for this p roject are estimated to be $32,000. Project development costs include engineering, surveying, environmental, and consultant services.

The project includes the removal, disposal and replacement of the majority of the existing carpet and vinyl flooring on both levels of the library including the stairs. In addition, the existing book shelving and furniture will be moved and relocated, or reinstalled as detailed on the plans and in the special provisions. During construction, the library will remain open by setting up a small temporary library in the Community Room.

Environmental Review

Staff has determined that the project is categorically exempt from environmental review under the California Environmental Quality Act Guidelines, pursuant to Section 15301 . Class 1 exemptions include the operation, repair, maintenance, or minor alteration of existing facilities, structures, or equipment involving negligible or no expansion of use. The project is to replace flooring, replace existing wall base, install transi tion strips, and relocate or reinstall existing shelving and furniture. Old flooring and debris will be removed offsite for proper disposal. The project is a regular maintenance item and does not involve change of or expansion of use.

Therefore, the project has no potential to have a significant effect on the environment and further environmental review is not required.

Council Priority/City Manager Goals

• This agenda item is a routine operational item.

Attachments
^Bid Tab
^Location Map
^Notice of Exemption
Packet Pg. 143
BID TABULATION FOR:

REDDING LIBRARY FLOORING REPLACEMENT PROJECT
1/28/2025 UNIT UNIT UNIT UNIT

ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL 1 Furnish and Install
Flooring LS 1 $610,000.00 $610,000.00 $1.00 $665,727.28 $582,840.00 $582,840.00 $567,336.00 $567,336.00 2 Move, Relocate and
Reinstall Shelving and
Furniture LS 1 $25,000.00 $25,000.00 $1.00 $183,272.72 $40,000.00 $40,000.00 $66,000.00 $66,000.00 TOTAL - CONTRACT ITEMS $635,000.00 **$2.00 $622,840.00 $633,336.00 Pro-Ex Construction, Inc
1/28/2025 UNIT UNIT UNIT UNIT

ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL 1 Furnish and Install
Flooring LS 1 $496,000.00 $496,000.00 $563,975.00 $563,975.00 $565,250.00 $565,250.00 $731,000.00 $731,000.00 2 Move, Relocate and
Reinstall Shelving and
Furniture LS 1 $152,000.00 $152,000.00 $149,590.00 $149,590.00 $152,745.00 $152,745.00 $198,000.00 $198,000.00 TOTAL - CONTRACT ITEMS $648,000.00 $713,565.00 $717,995.00 $929,000.00 Bid Schedule No.: 5548
ENGINEER'S EST Hanes Floor Inc Northern Valley Flooring Continental Flooring
Company
G&S Carpet Mills, Inc Better Enterprises, Inc. DFS Flooring, LP **Shaded areas indicate corrections made in accordance with the Special Provisions. Due to error in proposal bidder is deemed non-responsive.

Packet Pg. 144
Attachment: ^Bid Tab (4.11(b)--Award Bid Negotiation No. 5548 Redding Library Flooring Replacement)

GRAPE AVE

FAVRETTO AVELANNING AVEGRAPE AVEPARKVIEW AVE

CITY OF REDDINGLOCATION MAPEXHIBIT AREDDING LIBRARYCARPET REPLACEMENT PROJECTPUBLIC WORKSDEPARTMENT PROJECTLOCATIONReddingLibrary 1100Parkview Ave
X:\Projects\Library Carpet Replacement Project\Design\City Council Reports (PR)\Redding Library CARPET Project Loc Exhibit 2024.dwg, 2/3/2025 9:17:09 AM Packet Pg. 145
Attachment: ^Location Map (4.11(b)--Award Bid Negotiation No. 5548 Redding Library Flooring Replacement) Packet Pg. 146
Attachment: ^Notice of Exemption (4.11(b)--Award Bid Negotiation No. 5548 Redding Library Flooring Replacement)

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Approve list of qualified on -call consultants to provide engineering and architectural -related services, which is consistent with C ity Manager’s Policy No. 22-03, Selection of Specialty Consultants.

Fiscal Impact

The use of an on -call list will expedite project delivery, saving both time and money. Funding will come from the approved budgets of each individual project. Consulting and Professional Services Contracts (CPSC) will only be executed if sufficient funding is available.

Alternative Action

The City Council (Council) may choose to reject all Statements of Qualifications (SOQ). This would require staff to prepare requests for proposals on an individual project basis for professional services less than $200,000.

Background/Analysis

The City of Redding’s (City) Engineering Division is updating the On -Call Professional Engineering and Architectural-Related Services List most recently approved in April 2020. The use of this list has been proven to expedite the delivery of projects over the last five years by providing a resource of preapproved consultants to provide on -call architecture and engineering design, construction inspection, c onstruction management, surveying, environmental planning and permitting, and other professional s ervices for various projects. To accomplish this update, the Engi neering Department solicited SOQs for on -call professional engineering and architectural related services to assist with the delive ry of capital improvement projects, City planning activities and other services as required.

MEETING DATE: April 1, 2025
ITEM NO. 4.11(c)
FROM:

***APPROVED BY***

[email protected]

[email protected]
SUBJECT: 4.11(c)--Approval of On-Call Professional Engineering and Architectural-Related Services List
Michael Webb, Public Works
Director
Packet Pg. 147
Report to Redding City Council March 21, 2025
Re: 4.11(c)--On-Call Professional Engineering and Architectural-Related Services List Page 2

While a firm must be on the list to be selected for on -call services, it does not guarantee that a consultant will be asked to submit on any project, nor that the consultant will receive any assignments. The volume of work assigned to consultants will be dependent on City staff workload and funding availability.

The services requested include, but are not limited to, the following types of municipal projects:
• Domestic water distribution and treatment systems;
• Sanitary sewer collection system;
• Wastewater Treatment Facilities;
• Storm drainage collection system;
• Electrical, Computer, and Communication Facilities;
• Computer Software Programming;
• Transportation, arterial, collector, and local streets; • Municipal parks and recreation areas;
• Airports;
• Buildings and Remodeling; and
• Review of private and public current and advanced planning project applications.

Services will be provided by consultants as autho rized and directed by the City under the standard CPSC. The consultant offering the best combination of expertise and value will be selected to provide the service. No services will be performed on any project until the City has approved and signed the CPSC for that particular project. No CPSC will exceed $200,000, or the City Managers signature authority; nor will a consultant's work on any particular project be more than $ 200,000 or amended limit unless further autho rized by the Council. Large, complex projects will continue to go through the City's formal qualification-based se lection process in accordance with the City Manager’s Policy No. 22-03, Selection of Specialty Consultants.

A total of 47 firms submitted SOQs for 6 1 areas of professional services. Subject -matter experts in the Engineering Division reviewed the SOQs and recommended the consultants who were qualified. This process determined all 4 7 of the consultants submitting SOQs would be eligible for the on -call list. Of the 4 7 firms recommended, 2 6 have previously completed work successfully for the City . The remainin g 21 firms have the experience and qualifications necessary to create a successful work history with the City. The recommended firms are listed on the attachment.

Environmental Review

This action is not a project as defined by the California Environmenta l Quality Act , and no further action is required.

Council Priority/City Manager Goals

• This agenda item is a routine operational item.

Attachments
^2025 On-Call Consultant List
Packet Pg. 148
City of Redding
2025 ON‐CALL CONSULTANTS
Associated Engineering Consultants (AEC)
Albat
Bajada Geosciences, Inc.

Bline Enterprises, Inc.

CGI Technical Services, Inc.

Dokken Engineering
ECORP Consulting, Inc.

Enplan
G. Tyler Enterprises, Inc.

Geosyntec Consultants
GHD
Ghirardelli Associates, Inc.

Jacobs
KEWO Engineering Corporation
Kimley‐Horn and Associates, Inc.

KSN, Inc.

Lumos & Associates
Mark Thomas & Company, Inc.

MCC Engineering, Inc.

MD Construction & Project Management LLC
MIG, Inc.

Morrison Structures,
Inc.

Materials Testing, Inc.

NJA Architecture
Nichols, Melburg & Rosetto Architects
NorthStar
PACE Engineering, Inc.

Pacific Hydrologic Incorporated
Peterson Brustad LLP (PBI)
POWER Engineers, Inc.

Quanta Services
Remedy Engineering, Inc.

Sharrah Dunlap Sawyer, Inc.

SHN Consulting Engineers & Geologists, Inc.

Stantec Consulting Services Inc.

Studio C Architecture
The HLA Group Landscape Architects & Planners, Inc.

TJC & Associates, Inc.

TRC
Engineers, Inc.

UltraSystems Environmental Inc.

Vanir Construction Management, Inc.

VESTRA Resources, Inc.

Water Works Engineers, LLC
West Yost Associates
WGR Southwest, Inc. (WGR)
Wunderlich‐Malec Engineering (WME)
Whitlock & Weinberger Transportation, Inc. (W‐Trans)
Packet Pg. 149
Attachment: ^2025 On-Call Consultant List (4.11(c)--On-Call Professional Engineering and Architectural-Related Services List)

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Authorize and approve the following relative to the South Street Water Main at Railroad Emergency Replacement Project (Project):
(1) Accept update regarding the project; and
(2) Pursuant to Public Contract Code Section 22050( c)(1), make a determination by a four - fifths vote that there is a need to continue the emergency work.

Fiscal Impact

The South Street Water Main at Railroad Emergency Replacement Project (Project) will be funded by the City of Redding’s Water Utility. The updated estimated total project cost of the repairs is $1,380,000. The Water Utility Division’s Fiscal Year 2024-2025 Budget has sufficient funds appropriated to complete the project, including the requested budget increase.

Alternative Action

The Ci ty Council (Council) may choose not to accept the project status report and provide further direction to staff.

Background/Analysis

On February 4, 2025 , Council adopted an emergency resolution for the project and authorized the negotiation of emergency contracts. The project proposes to replace and relocate the failed section of 12 -inch, cast-iron water main and corrugated steel pipe casing in South Street that is beneath the U nion Pacific Railroad (UPRR) tracks by jack and boring a new steel pipe casing and installing a 16-inch, ductile iron pipe. Work also includes water main tie-in fittings, isolation valves, asphalt concrete pavement, curb, gutter, sidewalk and other miscellaneous items.

MEETING DATE: April 1, 2025
ITEM NO. 4.11(d)
FROM:

***APPROVED BY***

[email protected]

[email protected]
SUBJECT: 4.11(d)--Update for the Emergency Work for the South Street Water Main at Railroad Emergency Replacement Project.

Michael Webb, Public Works
Director
Packet Pg. 150
Report to Redding City Council March 25, 2025
Re: 4.11(d)--Update for Emergency Repair to South Street Water Main ER Project Page 2

Staff has completed the design for the repairs , applied for the necessary UPRR encroachment permit, and is in discussions with UPRR concerning the encroachment permit and requirements for work within UPRR’s right-of-way.

Staff solicited RTA Construction, Inc. (RTA) for the construction of the project based on their technical knowledge of utility construction and previous performance on projects of similar size and scope. Staff has coordinated and negotiated the estimated construction costs and is currently finalizing a construction contract with RTA. Estimated construction costs have increased from the time the emergency resolution was adopted due to recent utility potholing data that determined the existing utility duct banks along the UPRR tracks will require the new steel casing to be longer and deeper than originally anticipated to avoid conflicts.

Staff anticipates construction starting in early to mid -April 2025 depending on execution of a construction contract, material availability , and obtaining the multiple necessary inter agency permits. Staff is working on executing the contract , pending submittal of insurance documents from the contractor prior to full execution . In addition, s taff has obtained one of the various UPRR agreements and is in the process of obtaining another. Updates will be provided to Council as the project progresses.

Environmental Review

This action is not a project as defined by the California Environmental Quality Act (CEQA) and no further action is required. On February 4, 2025 , the Council determined that the project is statutorily exempt from environmental review under the CEQA Guidelines, per Section 15269(b)-Emergency Projects.

Council Priority/City Manager Goals

• Public Safety – “Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding”

Attachments
Previous Staff Report
Packet Pg. 151

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Authorize the following actions relative to the South Street Water Main at Railroad E mergency Replacement Project (Project):
(1) Adopt Resolution, by not less than four -fifths affirmative vote, authorizing the C ity Manager to negotiate and award an emergency public works contract for the project in an amount not to exceed $630,000;
(2) Authorize the City Manager, or designee, to approve construction contingency amounts up to a total of $180,000;
(3) Approve $95,000 to cover costs for project development costs; (4) Approve $135,000 to cover costs for construction management and inspection fees; and (5) Find that the Project is exempt from review under the California Environmental Quality Act Guidelines, pursuant to Section 15269(b) – Emergency Projects.

Fiscal Impact

The South St reet Water Main at Railroad Emergency Replacement Project (Project) is being funded by the City of Redding’s (City) Water Utility. The Water Utility’s Fiscal Year 2024-2025 budget has sufficient funds appropriated to complete the project. The following table provides a summary of estimated costs for the project:

Cost Summary
Item Estimated Cost
Project Development Costs $95,000
Construction Contract + Contingency $810,000
Contract Administration, Inspection, Testing $135,000

Total Project Costs $1,040,000

MEETING DATE: February 4, 2025
ITEM NO. 9.11(g)
FROM:

***APPROVED BY***

[email protected]

[email protected]
SUBJECT: 9.11(g)--Consider declaring an emergency for the South Street Water Main at Railroad Emergency Replacement Project.

Michael Webb, Public Works
Director

APPROVED
Packet Pg. 152
Attachment: Previous Staff Report (4.11(d)--Update for Emergency Repair to South Street Water Main ER Project) Report to Redding City Council January 29, 2025
Re: 9.11(g)--Declare Emergency for the South Street Water Main ER Project Page 2

Project cost components are estimates and some shifting of the project development, construction management, and construction contingency funds may be necessary to balance t he project within the approved budget.

Alternative Action

The City Council (Council) may choose not to authorize the award of an emergency contract, and instead have staff prepare plans and specifications to award a contract to the low bidder in accordance with state and local contracting procedures . This would result in the broken water main remaining out of service through the summer of 2025 and during peak water demands which could significantly reduce reliability of the water system for City customers and fire flows in the area. Or, the Council could provide alterative direction to staff.

Background/Analysis

On December 9, 2024, a 12-inch, cast-iron, water main in South Street broke beneath the Union Pacific Railroad (UPRR) tracks. The corrugated s teel casing under the UPRR tracks that surrounds the water main also broke, resulting in erosion and voids beneath the railroad tracks.

City crews quickly made temporary repairs to close water valves and isolate the broken section of water main . They also backfilled voids in the soil caused by the break and coordinat ed with UPRR for repair of the railroad tracks in the area . The railroad tracks were quickly restored to normal operation , but because the pipeline break was beneath the tracks and the steel cas ing failed, City crews were unable to repair the water main and this segment of piping remains out of service.

Since both the water main and the casing failed beneath the railroad tracks, simply pulling a new pipe through the existing casing is not feas ible. To adequately repair this main, s taff intends to design for a jack and bore installation of a new steel casing and ductile iron water main , sized to convey peak flows in accordance with the City’s design standards, across the UPRR right-of-way for connection to the existing main piping on both sides.

Computer modeling of the City’s water system indicates that t here should not be issue s with the South Street water main remaining out of service through the winter and early spring, when water demands ar e relatively low. However, during the summer months and peak water demands, this main conveys significant flows eastward and its outage would have substantial impacts. If it remains out of service through the summer then peak flows would need to be conveyed through alternate routes and water mains, which w ill increase flow velocities, stress, and potential for surges and damage to other aging water mains in the downtown area.

If the South Street main remains out of service through the summer months, then there are several areas where increased flow velocities and potential for further pipeline damage are a concern. One , in particular , is another 12-inch water main crossing the UPRR tracks along Shasta Street, approximately one-half-mile north of the South Street water main break. The Shasta Street water main was installed in 1958 and is a cast iron pipe, similar to the South Street main that broke. The City has plans to replace the Shasta Street main with a separate capital improvement project in the near future because of concerns with its reliability. Recently, on June 19, 2024, it also had a break, just three blocks west of its railroad crossing. With the South Street water main out of service, flow s through the Shasta Street main would increase to veloci ties above the maximum allowed by many agencies and recommended maximum in the City’s Water Master Plan. The increased flow velocities would lead to additional stress and potential for surges in the Shasta Street main that will increase the risk of additional failures.

APPROVED
Packet Pg. 153
Attachment: Previous Staff Report (4.11(d)--Update for Emergency Repair to South Street Water Main ER Project) Report to Redding City Council January 29, 2025
Re: 9.11(g)--Declare Emergency for the South Street Water Main ER Project Page 3

The South Street water main provides critical redundancy for the Shasta Street main and other water mains in the area. While the South Street main remains out of service, this critical redundancy is not available. The lack of redundancy, combined with the increased velocities and stress to other aging mains where there are already concerns of reliability, including in Shasta Street, put the City at a much higher risk for additional water main failures that would have major impacts on the water system.

To provide necessary redundancy in the water system and mitigate the risks of additional pipeline breaks, disruptions in service, potential damage to infrastructure and property, and a loss of available storage and fire flow, staff recommends that the South Street Main be repaired as soon as possible and before the high water demands in the summer of 2025. Staff has considered proceeding with typical design and bid process for a capital improvement project ; however, this process would likely require a minimum of seven months in order to prepare the bid package , obtain UPRR permits, advertise for bids, and award a contract for construction. At that point, the contractor would still need to order and procure materials, which would result in the construction work not starting until late 2025. This timeline is substandard and the repairs would not be completed prior to the high impact and risk period during the summer.

The broken water main presents potential impacts to public health , property and safety.

Therefore, staff proposes an emergency contract to repair and replace the broken water main in South Street beneath the UPRR crossing. If approved, s taff estimates the construction will be complete in May 2025, before the high water demands in the summer and greatest risks occur.

It is noted that the Public Contract Code (PCC) (Section 20168) provides that the local government’s legislative body may pass a resolution by a four -fifths vote of its members declaring that the public interest and neces sity demand the immediate expenditure of public money to safeguard life, health and property. Further, the P CC (Section 22050) provides that “in case of emergency, a public agency, pursuant to a four -fifths vote of its governing body, may repair or replace a public facility, take any directly related and immediate action required by that emergency, and procure the necessary equipment, services, and supplies for those purposes without giving notice for bids to let contracts.”

It is in the public’s interest and necessity to repair the broken water main in South Street to ensure reliability of the water system, protection of property and the public’s health and safety.

The attached Resolution has been approved as to form by the City Attorney.

Environmental Review

Staff has determined that the project is exempt from review under the California Environmental Quality Act Guidelines, pursuant to Section 15269(b) – Emergency Projects. Section 15269(b) includes emergency repairs to publicly and privately -owned s ervice facilities necessary to maintain service essential to the public health, safety, or welfare. The emergency repair and replacement will occur in areas of previous disturbance, and the repairs are necessary to maintain service essential to public health.

Council Priority/City Manager Goals

• Public Safety – “Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding.”

APPROVED
Packet Pg. 154
Attachment: Previous Staff Report (4.11(d)--Update for Emergency Repair to South Street Water Main ER Project) Report to Redding City Council January 29, 2025
Re: 9.11(g)--Declare Emergency for the South Street Water Main ER Project Page 4

Attachments
^Resolution
^Location Map
^Notice of Exemption

APPROVED
Packet Pg. 155
Attachment: Previous Staff Report (4.11(d)--Update for Emergency Repair to South Street Water Main ER Project) RESOLUTION NO. 2025-____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

REDDING TO DECLARE AN EMERGNCY AND AUTHORIZE THE

CITY MANAGER TO AWARD EMERGENCY CONTRACTS FOR THE

SOUTH STREET WATER MAIN AT RAILROAD EMERGEN CY

REPLACEMENT PROJECT

WHEREAS, Public Contract Code section 22050 and Redding Municipal Code 4.22.120(A ) provide that, in the case of emergency, a public agency may repair or replace a public facility, take any directly related and immediate action required by that emergency, and procur e the necessary equipment, services, and supplies for those purposes without giving notice for bids to let contracts; and

WHEREAS, on December 9, 2024, a 12-inch water main in South Street broke beneath the Union Pacific Railroad (UPRR) tracks; and

WHEREAS, City crews isolated the broken segment of piping but are unable to repair it , due to its location under the UPRR tracks, and the pipe remains out of service; and

WHEREAS, proper water infrastructure is critical for public health, safety, and fire protection; and

WHEREAS, if not repaired before high water demands during the summer months, there will be a lack of redundancy in the water system that will result in higher flow velocities, stress, and potential for surges in other water mains, increasing potential for additional pipeline failures; and

WHEREAS, additional pipeline failures would result in disruptions in service, potential damage to associated public and adjacent private infrastructure , and a significant decrease in available water storage and fire flows; and

WHEREAS, a competitive solicitation for bids is anticipated to require at least seven (7) months to design, advertise for bids, and award a contract for construction, after which construction would not occur until the autumn of 2025, failing to complete the necessary repairs until after the summer and highest risk period for additional pipeline damage or failures, water pressure los ses, and deficient fire flows; and

WHEREAS, continued outage of the water main will significantly reduce the reliability of water systems to provide adequate pressures and fire flows, which threatens the safety of the public and properties in the downtown area; and

WHEREAS, the continued isolation and outage of the broken water main in South Street to accommodate the delay necessary for the competitive bidding process would not mitigate or eliminate the threat to persons and property;

APPROVED
Packet Pg. 156
Attachment: Previous Staff Report (4.11(d)--Update for Emergency Repair to South Street Water Main ER Project) NOW, THEREFORE, BE IT RESOLVED THAT:

1. The City Council of the City of Redding finds that the recitals set forth above are true and correct and are hereby adopted as findings of fact.

2. The public interest and necessity require the immediate expenditure of public money to restore the water conveyance system to full capacity, protect the public heal th, safety and welfare, and prevent further damage to the water system.

3. The City Council of the City of Redding therefore declares an emergency and authorizes the City Manager to award emergency contracts to repair the broken water main in South Street at the UPRR crossing.

4. The action authorized herein shall be reviewed by the City Council at all regular meetings of the Council until such time as the City Council determines that the emergency is abated.

I HEREBY CE RTIFY that the foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Redding on the 4th day of February, 202 5, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

____________________________________
JACK MUNNS, Mayor

ATTEST: FORM APPROVED:

________________________________ ____________________________________ SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney

APPROVED
Packet Pg. 157
Attachment: Previous Staff Report (4.11(d)--Update for Emergency Repair to South Street Water Main ER Project)

APPROVED
Packet Pg. 158
Attachment: Previous Staff Report (4.11(d)--Update for Emergency Repair to South Street Water Main ER Project)

APPROVED
Packet Pg. 159
Attachment: Previous Staff Report (4.11(d)--Update for Emergency Repair to South Street Water Main ER Project)

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Authorize the following relative to the funding, design, permitting, and construction of the Pump Station 1 Replacement Project:
(1) Authorize the City of Redding to submit an application in an amount not to ex ceed $6 million to the F isheries Restoration Grant Program administered by the California Department of Fish and Wildlife in partnership with National Oceanic and Atmospheric Administration’s Pacific Coastal Salmon Recovery Fund; and (2) Authorize the City Manager, or designee, to execute all documents necessary to apply for the grant, and execute any agreements necessary to implement the grant , should it be awarded.

Fiscal Impact

The total Pump Station 1 Replacement Project (Project) costs are currently estimated to be approximately $55 million. City of Redding (City) staff intends to obtain state and federal grants and potentially loans to fund the majority of the project costs. Project costs in excess of grant and loan funds received, as well as cos ts for the local matches associated with the grants and interest or fees associated with the loans will come from the City’s Water Utility (Utility) Fund. The project is included in the Utility’s current Capital Improvement Program. The Utility has been setting aside six percent of annual revenues for several years and has saved approximately $16.5 million for the project to date.

If the City Council (Council) approves the California Department of Fish and Wildlife - Fisheries Restoration Grant Program ( FRGP) application and funding is awarded for the project , then the FRGP funds could provide for roughly 10 percent of the project costs. In the future, as opportunities are identified , staff may request Council approval for application of additional grants and/or loans for the project.

MEETING DATE: April 1, 2025
ITEM NO. 4.11(e)
FROM:

***APPROVED BY***

[email protected]

[email protected]
SUBJECT: 4.11(e)--Approve City of Redding as Applicant for Fisheries Restoration Grant to Fund Pump Station 1 Replacement Project
Michael Webb, Public Works
Director
Packet Pg. 160
Report to Redding City Council March 25, 2025
Re: 4.11(e)--Approve City of Redding as Applicant for Grant to Fund Pump Station 1 Replacement Page 2

Alternative Action

The Council may choose not to apply for FRGP funds and provide staff with alternative direction.

Background/Analysis

The City’s Pump Station 1 will be completely replaced and re located upriver because it has reached the end of its service life, its current location is in a shallow portion of the river that significantly limits its capacity during low river levels, and its capacity will not meet expected future demands. For additional background and details concerning the project, please refer to the previous staff reports attached.

On September 19, 2023, and March 21, 2024 , the Council approved the City as an applicant for four grants and two loans associated with the project, including grants administered by U.S. Fish and Wildlife Service (USFWS), the Wildlife Conservation Board (WCB), the National Marine Fisheries Services (NMFS), the U.S. Department of Transportation Federal Highway Administration, as well as loans administered by the State Water Resources Control Board (SWRCB) and the U.S. Environmental Protection Agency . A summary of the grant and loan applications Council has approved to date, including the subject FRGP grant, are provided in Table 1.

Table 1- Grant/Loan Project Funding Summary
Grant/Loan Program
Funding
Type
Council
Approval
Request
Limit
City Cost
Share1 Status
USFWS- National Fish
Passage Program Grant 9/19/23 $2 M $0.6 M Submitted Pre-App.

Not Selected.

WCB - Stream Flow
Enhancement Program Grant 9/19/23 $5 M $1.5 M Submitted Pre-App.

Awaiting response.

NMFS - Transformational
Habitat Restoration and
Coastal Resilience Program
Grant 9/19/23 $25 M $1.5 M Preparing
Application.

SWRCB - State Revolving
Fund Loan 9/19/23 $40 M
$0 or
Low
Interest
Submitted app.

Awaiting response.

Water Infrastructure Finance
&
Innovation Act
Loan 3/21/24 $25 M Low
Interest
Finalizing
application.

U.S. Department of
Transportation Federal
Highway Administration
Culvert Aquatic Organism
Passage
Grant 3/21/24 $6 M $1.2 M Submitted app.

Awaiting response.

Sub Total (Council Approved to Date): $103 M $4.8 M
CDFW - FRGP Grant Pending $6 M $0
Total: $109 M $4.8 M

1. City cost share shown does not include potential fees or interest associated with loans

Packet Pg. 161
Report to Redding City Council March 25, 2025
Re: 4.11(e)--Approve City of Redding as Applicant for Grant to Fund Pump Station 1 Replacement Page 3

All of the gra nt and loan programs listed above are competitive and it is unknown at this point which programs will award funds for the project or how much will be awarded. Given the uncertainty of funding that will be received, the long timelines often associated with the review and award process for grants, and to ensure that adequate funding is secured to construct the project on schedule, staff intends to continue to seek and apply for funding opportunities, that could benefit the project and reduce costs to the Utility.

The FRGP is a competitive grant program that has $17 million available this cycle for projects that restore, enhance, or protect anadromous salmonid habitat in watersheds of California. The Jenny Creek restoration portion of the project, further described in the May 13, 2024 staff report, meets the FRGP selection criteria and the project should be a good candidate for receiving funding through this grant program.

Environmental Review

This action is not a project as defined by the California Envir onmental Quality Act, and no further action is required. The d esign and technical stud ies will provide the information necessary to ensure environmental compliance as the project progresses.

Council Priority/City Manager Goals

This agenda item is a routine operational item.

Attachments
^Location Map
Previous Staff Report- 09-19-2023
Previous Staff Report- 05-21-2024
Packet Pg. 162
Packet Pg. 163
Attachment: ^Location Map (4.11(e)--Approve City of Redding as Applicant for Grant to Fund Pump Station 1 Replacement)

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Authorize the following relative to the funding, design, permitting, and construction of the Pump Station 1 Replacement Project:
(1) Approve the City of Reddin g (City) as applicant for a Service National Fish Passage Program Base Funding Grant, administered by the U.S. Fish and Wildlife Service , requesting up to $2 million with up to a 30 percent local match; (2) Approve the City as applicant for a Water Supply for Environmental Flows (Stream Flow Enhancement Program) Grant, administered by the Wildlife Conservation Board requesting up to $5 million with up to a 30 percent local match; (3) Approve the City as applicant for a Transformational Habitat Restoration and Coastal Resilience Grant , under Bipartisan Infrastructure Law and Inflation Reduction Act, administered by the National Marine Fisheries Service, requesting up to $25 million with up to a 30 percent local match;
(4) Approve the City as applicant for a Drinking Water State Revolving Fund grant, administered by the State Water Resources Control Board , requesting up to $ 40 million with no local match;
(5) Adopt Resolution approving a financial assistance application to the State Water Resources Control Board’s State Revolving Fund for the project and authorizing the Public Works Director or Assistant Public Works Director to sign and file necessary applications and amendments thereto on behalf of the City of Redding; and (6) Authorize the City Manager, or designee, to execute all documents necessary to apply for the above grants, and execute any agreements necessary to implement the project should the grant(s) be awarded.

Fiscal Impact

The total Pump House 1 Project (Project) costs are e stimated to be approximately $40 million.

Project costs in excess of grant fund s received, as well as costs for the local matches associated MEETING DATE: September 19, 2023
ITEM NO. 4.11(d)
FROM:

***APPROVED BY***

[email protected]

[email protected]
SUBJECT: 4.11(d)--Approve City of Redding as Applicant for Grants to Fund Pump Station 1 Replacement Project and Adopt Resolution approving a financial assistance application Chuck Aukland, Public
Works Director

APPROVED
Packet Pg. 164
Attachment: Previous Staff Report- 09-19-2023 (4.11(e)--Approve City of Redding as Applicant for Grant to Fund Pump Station 1 Replacement) Report to Redding City Council September 11, 2023
Re: 4.11(d)--Approve City of Redding as Applicant for Grants to Fund Pump Station 1 Replacement Page 2

with the grants will come from the Water Utility (Utility) Fund. The proposed grant programs do not require a local match, but applicants who offer some local match will typically be scored and ranked higher by the administering agencies and have a higher likelihood of receiving grant funding.

The project is included in the Utility’s current Capital Improvement Program and it h as been setting aside six percent of annual revenues for several years and accumulated a balance of approximately $16.5 million.

City staff may request approval from City Council (Council) for application of additional grants and/or loans for the project in the future, as opportunities are identified.

Alternative Action

The Council may choose not to apply for funds under one or all of these grant programs and provide staff with alternative direction.

Background/Analysis

The City’s Pump Station 1 (PS01) is located on the south bank of the Sacramento River, along the Sacramento River Trail and approximately one -quarter mile west and upriver from the Diestelhorst and Lake Redding Bridges. It pumps water from the Sacramento River to the City’s Foothill Water Treatment Plant (FWTP). The FWTP is the City’s largest and primary water supply, providing more than half of the City’s drinking water during average and peak demands.

PS01 is the only source of raw water to the FWTP, which makes it a critical component of the City’s water supply system.

PS01 was constructed in 1937, and has been in continual service since that time. Major modifications were performed in 1968, 1981, and 1989, to replace aging pumps and add new pumps to increase the station’s capacity. It currently has five vertical turbine pumps and its firm capacity is approximately 29 million gallons -per-day. Staff plans to completely replace P S01 because of the following general deficiencies:
• Its intake is located in a shallow area of the river that impacts its pumping capacity depending on the status of the Anderson Cottonwood Irrigation District dam , which is downriver;
• The existing intake and screens may not meet long -term state and federal criteria regarding protection of endangered fish species;
• Pumping capacity will need to be increased to meet the future demands of the FWTP; and • Based on the City’s General Plan seismic hazard map, it is located in an area of high seismic liquefaction potential and may not be adequate to withstand critical damage during an earthquake.

On May 5, 2020, the Council authorized execution of a Consulting and Professional Services Contract (C -8541) with Jacobs to perform an evaluation of project alternatives and prepare a Preliminary Design Rep ort for replacement of PS01. Based on recommendations in the Preliminary Design Report, the City has elected to proceed with a project alternative to replace and relocate PS01 at a new river trail location, approximately 1,600 feet west and upriver from the existing station.

APPROVED
Packet Pg. 165
Attachment: Previous Staff Report- 09-19-2023 (4.11(e)--Approve City of Redding as Applicant for Grant to Fund Pump Station 1 Replacement) Report to Redding City Council September 11, 2023
Re: 4.11(d)--Approve City of Redding as Applicant for Grants to Fund Pump Station 1 Replacement Page 3

The new PS01 location is in a deeper area within the Sacramento River that will allow for better operations and reliability. The new location is also adjacent to Jenny Creek, which presents an opportunity for the City to restore Jenny Creek in the area, a need that state regulating agencies have indicated the City will be required to perform , at some point. The creek restoration work will include removal of two existing culverts and restoration to an open channel. The culverts are currently preventing passage of Chinook salmon and steelhead into Jenny Creek. The restoration work will reconnect spawning salmon and steelhead in the Sacramento River to Jenny Creek , improve the pedestrian experience along the river trail, as well as open grant opportunities for the project.

On March 7, 2023, the Council authorized execution of an amendment to Jacobs’ contract for the second phase of professional consultant services associated with the project , includ ing environmental permitting, project fu nding assistance, right -of-way acquisition, final design, and engineering services during bidding and construction for the selected project alternative . Under its scope of services, Jacobs has assisted the City in identifying these grant opportunities and will continue to assist the City with applications for the grants, if approved by the Council.

The National Fish Passage Program (NFPP) grant program provides direct technical and financial assistance to remove instream barriers and restore aquatic organism passage and aquatic connectivity for the benefit of Federal trust resources. It aims to maintain or increase fish populations to improve ecosystem resiliency, provide quality fishing experiences, support the modernization of infrastructure, and contrib ute to enhanced community resilience to the impacts from climate change and other public safety hazards. NFPP funds a variety of project types including, but not limited to, dam removals, culvert replacements, floodplain restoration, and the installation o f fishways. The Jenny Creek restoration portion of the project makes it a good candidate to potentially receive grant funding from this program.

The Wildlife Conservation Board (WCB) was created by statute in 1947 to conserve California’s wildlife resourc es and provide for public recreation. WCB awards grants for fish and wildlife habitat conservation, restoration, and for development of compatible public access facilities . Its Stream Flow Enhancement Grant Program also presents a funding opportunity for t he project with the Jenny Creek restoration work included.

The Transformational Habitat Restoration and Coastal Resilience Grant program aim is to support transformational habitat restoration projects that restore marine, estuarine, or coastal ecosystems, using approaches that enhance community and ecosystem resilience to climate hazards. It prioritizes funding for habitat restoration actions that demonstrate significant impacts, rebuild productive and sustainable fisheries , contribute to the recovery and conservation of threatened and endangered species , promote climate -resilient ecosystems, especially in tribal, indigenous, and/or underserved communities, and improve economic vitality. The project should be a good candidate for funding from this program because of the included Jenny Creek restoration work.

State Water Resources Control Board (SWRCB) provides drinking water State Revolving Fund (SRF) funds for a wide range of drinking water infrastructure projects, including projects for treatment, transmission, distribution, source, storage, consolidation, and creation of new systems.

City staff and Jacobs are confirming that the City will meet disadvantaged community requirements for loan forgiveness (grants) for this project. The City intends to apply for these grant funds to supplement design and construction costs associated with the Pump Station 1

APPROVED
Packet Pg. 166
Attachment: Previous Staff Report- 09-19-2023 (4.11(e)--Approve City of Redding as Applicant for Grant to Fund Pump Station 1 Replacement) Report to Redding City Council September 11, 2023
Re: 4.11(d)--Approve City of Redding as Applicant for Grants to Fund Pump Station 1 Replacement Page 4

replacement. Prior to any SRF application submittal, an authorizing resolution is required. Staff has prepared the attached resolution for the Council’s co nsideration. The application resolution also provides SWRCB staff with the assurance the City is committed to the project. The resolution has been approved as to form by the City Attorney.

Environmental Review

This action is not a project as defined by t he California Environmental Quality Act, and no further action is required. The d esign and technical stud ies will provide the information necessary to ensure environmental compliance as the project progresses.

Council Priority/City Manager Goals

This agenda item is a routine operational item.

Attachments
^Resolution
^Location Map
Previous Staff Report

APPROVED
Packet Pg. 167
Attachment: Previous Staff Report- 09-19-2023 (4.11(e)--Approve City of Redding as Applicant for Grant to Fund Pump Station 1 Replacement)

RESOLUTION NO. 2023-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING

AUTHORIZING DESIGNATED CITY OFFICIALS TO FILE AN

APPLICATION FOR FINANCIAL ASSISTANCE FOR A FINANCIAL

AGREEMENT FROM THE STATE WATER RESOURCES CONTROL

BOARD TO ACCEPT AND EXPEND THOSE FUNDS IF THE

APPLICATION IS GRANTED

WHEREAS, the City of Redding (the “City) desires to apply for grant funding for its Pump Station 1 Replacement Project (the “Project”); and

WHEREAS, the City intends to finance the planning, design, construction, and associated fees of the Project with monies (the “Project Funds”) provided by the State of California, acting by and through the State Water Resources Control Board (the “State Water Board”); and

WHEREAS, the State Water Board may fund the Project Funds with proceeds from the sale of obligations, the interest upon which is excluded from gross income for federal income tax purposes (the “Obligations”); and

WHEREAS, prior to either the issuance of Obligations or the approval by the State Water Board of the Project Funds, the City desires to incur certain capital expenditures (the “Expenditures”) with respect to the Project from available monies of the City; and

WHEREAS, the City has determined that those monies to be advanced on and after the date hereof to pay the Expenditures are available only for a temporary period and it is necessary to reimburse the City for the Expenditures from the proceeds of the Obligations;

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Redding as follows:

1. The Public Works Director or Assistant Public Works Director (the “Authorized Representative”), or his/her designee, is hereby authorized and directed to sign and file, for and on behalf of, the City of Redding, a Financial Assistance Application for the financing agreement from the State Water Board for the planning, design, construction, and associated fees of the Project.

2. The Authorized Representative, or his/her designee, is designated to provide the assurances, certifications, and commitments required for the financial assistance application, including executing a financial assistance agreement from the State Water resources Control Board and any amendments or changes thereto.

APPROVED
Packet Pg. 168
Attachment: Previous Staff Report- 09-19-2023 (4.11(e)--Approve City of Redding as Applicant for Grant to Fund Pump Station 1 Replacement)

3. The Authorized Representative, or his/her designee, is designated to represent the City of Redding in carrying out the City’s responsibilities under the financing agreement, including certifying disbursement requests on behalf of the City of Redding and compliance with applicable state and federal laws.

I HEREBY CERTIFY that the foregoing resolution was introduced at a regular meeting of the City Council of the City of Redding on the 19th day of September, 2023, and was duly adopted at said meeting by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

__________________________________
MICHAEL DACQUISTO, Mayor

ATTEST: APPROVED AS TO FORM:

_________________________________ ___________________________________ SHARLENE TIPTON, City Clerk BARRY E. DeWALT, City Attorney

APPROVED
Packet Pg. 169
Attachment: Previous Staff Report- 09-19-2023 (4.11(e)--Approve City of Redding as Applicant for Grant to Fund Pump Station 1 Replacement)

APPROVED
Packet Pg. 170
Attachment: Previous Staff Report- 09-19-2023 (4.11(e)--Approve City of Redding as Applicant for Grant to Fund Pump Station 1 Replacement)

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Authorize the following actions relative to Request for Proposals (RFP) No. 5094 , to provide engineering services for the Pump House 1 Replacement Project:
(1) Award to Jacobs;
(2) Authorize the Mayor to execute the C onsultant and Professional Services Contract with Jacobs for Phase 1 (preliminary design) of the project, including project management, data review, geotechnical investigations, survey/mapping, preliminary e nvironmental review, construction financing evaluation, and preparation of a preliminary design report for replacement of Pump House 1 for a not-to-exceed fee of $488,829; and (3) Authorize the City Manager to approve contract amendments not to exceed $150,000.

Fiscal Impact

The total project costs are expected to be roughly $30 million. Funding for this project will come from the Water Utility Fund and the project is included in the current Capital Improvement Program. The City of Redding (City) plans to obtain State or Federal loans and/ or grants, with the design consu ltant’s assistance, to fund a portion of the construction costs for the project.

Should funding from loans or grants not materialize, the City may need to issue municipal bonds.

Alternative Action

The City Council (Council) may choose not to award the contract for Phase 1 preliminary design services for the project. This alternative will delay or eliminate the construction of the Pum p House 1 Replacement Project subjecting the City’s wat er system to significant vulnerabilities and potential regulatory action.

MEETING DATE: May 5, 2020
ITEM NO. 4.11(d)
FROM:

***APPROVED BY***

[email protected]

[email protected]
SUBJECT: 4.11(d)--Award Request for Proposals No. 5094 and Authorize Execution of Consulting and Professional Services Contract for the Pump House 1 Replacement Project Chuck Aukland, Public
Works Director

APPROVED
Packet Pg. 171
Attachment: Previous Staff Report- 09-19-2023 (4.11(e)--Approve City of Redding as Applicant for Grant to Fund Pump Station 1 Replacement) Report to Redding City Council April 28, 2020
Re: 4.11(d)--Award Request for Proposals No. 5094 Page 2

Background

The City ’s water system includes two water treatment plants, approximately 555 miles of conveyance and distribution pipe lines, 17 groundwater wells, 10 pump stations , and 12 reservoirs providing a total of 33.5 million gallons of storage. The City’s Pump House 1 (PH1) is located on the south bank of the Sacramento River, along the Sacramento River Trail and approximately 1/4 mile upriver from the Diestelhorst and Lake Redding Bridges. It pumps water from the Sacramento River to the City’s Foothill Water Tr eatment Plant (FWTP), its largest and primary water supply, providing more than half of the City’s drinking water during average and peak demands. PH1 is the only sou rce of raw water to the FWTP, making it a very critical component of the City’s water supply chain.

PH1 was constructed in 1937 , and has been in continual service since that time . Major modifications were performed in 1968, 1981, and 1989 , to replace agi ng pumps and add new pumps to increase the station’s capacity. It currently has five vertical turbine pumps and its firm capacity is approximately 28.9 million gallons per day (MGD).

In 2002, a feasibility study entitled “Draft Feasibility Study for the City of Redding Pump House No. 1 Fish Protection Project” (Feasibility Study) was prepared for the City by CH2M Hill (now Jacobs). Available funding was insufficient at that time to construct a new pumping facility or even to complete many of the recommend ed modifications. Therefore, the City was directed by National Oceanic and Atmospheric Administration (NOAA) Fisheries to pursue an interim retrofit solution for fish screening, which was installed at PH1 in 2006. However, the retrofitted screens depart from standard criteria under certain river and operating conditions and a s such are not a long term solution.

City staff plans to completely replace PH1 because of the following general deficiencies:
• Its intake is located in a shallow area of the river tha t impacts its capacity depending on the status of the Anderson Cottonwood Irrigation District (ACID) dam downriver. • The e xisting intake and screens may not meet long term state and federal criteria regarding protection of endangered fish species.
• Its capacity will need to be increased to meet the future capacity of the FWTP. • Based on the City’s General Plan seismic hazard map, it is located in an area of high seismic liquefaction potential and may not be adequate to withstand critical damage during a design earthquake.

City staff will consider four project alternatives, or combinations thereof, for replacement of Pump House 1, including:
• Replacement at the existing Pump House 1 location;
• Replacement at a new river trail location, approximately 2,000 feet upriver; • Replacement at the Keswick Reservoir; and
• Replacement with a riverbank filtration collector well system.

Design services for the PH1 replacement will be broken into two phases. Phase 1 of the design is included in the attached Consulting and Pr ofessional Services Contract. It will include preliminary design services for evaluation of the project alternatives, and preparation of a preliminary design report to al low the City to determine the appropriate project alternative to pursue.

APPROVED
Packet Pg. 172
Attachment: Previous Staff Report- 09-19-2023 (4.11(e)--Approve City of Redding as Applicant for Grant to Fund Pump Station 1 Replacement) Report to Redding City Council April 28, 2020
Re: 4.11(d)--Award Request for Proposals No. 5094 Page 3

Phase 2 of the design is not included in the attached Consulting and Professional Services Contract. It will involve the detailed design, environmental compliance documentation, permitting, project funding assistance, right-of-way acquisition, preparation of contract documents, and design services during the bid and construction periods for the selected project alternative. If the City is satisfied with Jacobs’ services at the completion of Phase 1 ( expected spring of 2021), then s taff intends to recommend at that tim e that the Council authorize negotiation for an amendment with Jacobs to add Phase 2 design services to the Contract.

Otherwise, a separate RFP will be required for Phase 2 engineering services.

CONSULTANT SELECTION PROCESS

A review and selection panel was formed with five members from the Public Works Water and Engineering Division s. The panel’s evaluation was based on consultants’ ability and qualifications to perform all phases of the engineering services that will be required, including both Phases 1 and 2.

Four proposals, including design fees in sealed envelopes, were received on January 24, 2020.

The panel members evaluated and scored each proposal based on consultants’ understanding of the project/scope, project approach, experience with fish sc reens, experience with riverbank filtration collector wells, qualifications of the project team and manager, familiarity with City projects and required procedures, ability to complete projects on-time and within budget, and the proposed teams’ location. After reviewing the proposals, the panel elected to interview all four of the firms that proposed.

Oral interviews were held on March 12, 2020, at City Hall. Each consultant team was allowed 55 minutes to provide a presentation and answer the City’s questi ons. The questions asked were the same for all consultant teams and were not provided to any team until they arrived for the interview; at which time , each participant was pro vided the questions in writing. Review Panel members evaluated and scored each consultant team based on their presentation and responses to the questions.

After the oral interviews, the review panel:
• Combined scores from the consultants’ proposals and oral interview to determine their overall score;
• Ranked consultants based on their overall score; and
• After ranking, opened consultant’s sealed fee envelopes.

The panel ranked the firms as follows:

Rank Firm Fee
1 Jacobs $488,829
2 Black & Veatch $576,210
3 West Yost $997,956
4 Stantech $1,160,516

Applying the evaluation crite ria to the proposals and oral interview scoring, it is the opinion of the selection panel that Jacobs is the most qualified team to provide the required services. This opinion is in part based on Jacobs’:
• Excellent fish screen and riverbank collector well design experience and qualifications; • Environmental and compliance team has a proven track record with similar projects;

APPROVED
Packet Pg. 173
Attachment: Previous Staff Report- 09-19-2023 (4.11(e)--Approve City of Redding as Applicant for Grant to Fund Pump Station 1 Replacement) Report to Redding City Council April 28, 2020
Re: 4.11(d)--Award Request for Proposals No. 5094 Page 4

• Design experience in the Sacramento River near the project area; • Creative design approach and ideas presented in their oral interview; and • Local team.

Replacement of Pump House 1 has been included in the City’s Water Master Plan for several years and is a necessary and critical improvement for the City’s water supply chain. Staff believes that Jacobs is the most qualified team to provid e the required design services and recommends that the Council authorize recommendations listed herein, including award to Jacobs’ for an amount not-to-exceed $488,829.

Council Priority/City Manager Goals

• This agenda item is a routine operational item.

Attachments
Agreement (available online)
Location Map

APPROVED
Packet Pg. 174
Attachment: Previous Staff Report- 09-19-2023 (4.11(e)--Approve City of Redding as Applicant for Grant to Fund Pump Station 1 Replacement)

PREVWAGE-Consulting and Professional Services Contract Page 1 Rev. 02/17

CITY OF REDDING

CONSULTING AND PROFESSIONAL SERVICES CONTRACT

THIS CONTRACT is made at Redding, California, by and between the City of Redding (“City”), a municipal corporation, and Jacobs Engineering Group Inc. (“Consultant”) for the purpose of City of Redding Pump House 1 Replacement Project (Phase 1-Preliminary Design).

WHEREAS, City does not have sufficient personnel to perform the services required herein thereby necessitating this Contract for personal services.

NOW, THEREFORE , the Parties covenant and agree, for good consideration hereby acknowledged, as follows:

SECTION 1. CONSULTANT SERVICES

Subject to the terms and conditions set forth in this Contract, Consultant shall provide to City the services described in Exhibit A, attached and incorporated herein. Consultant shall provide the services at the time, place and in the manner specified in Exhibit A.

SECTION 2. COMPENSATION AND REIMBURSEMENT OF COSTS

A. City shall pay Consultant for services rendered pursuant to this Contract, at the times and in the manner set forth in Exhibit B, attached and incorporated herein, in a total amount not to exceed Four Hundred Eighty-Eight Thousand Eight Hundred Twenty- Nine Dollars ($488,829). This sum includes all out -of-pocket travel, lodging and incidental expenses incurred by Consultant that are reasonably associated with the provision of services under this Contract. The payments specified herein shall be the only payme nts to be made to Consultant for services rendered pursuant to this Contract.

B. Consultant shall submit monthly invoices to City for work completed to the date of the invoice. All invoices shall be itemized to reflect the employees performing the requested tasks, the billing rate for each employee and the hours worked.

C. All correct, complete and undisputed invoices sent by Consultant to City shall be paid within thirty (30) calendar days of receipt.

D. Pursuant to Section 1781 of the Labor Code, Con sultant is advised that the work contemplated in Exhibit A, Task 2.2 and 2.3 of this contract is subject to the payment of prevailing wages and all other requirements of the Prevailing Wage Law. The prevailing wage of each job classification may be found b y inquiry with the California Department of Industrial Relations. Consultant shall comply with all laws related to the performance of public work including, but not limited to, the

APPROVED
Packet Pg. 175
Attachment: Previous Staff Report- 09-19-2023 (4.11(e)--Approve City of Redding as Applicant for Grant to Fund Pump Station 1 Replacement)

PREVWAGE-Consulting and Professional Services Contract Page 2 Rev. 02/17
employment of apprentices pursuant to Section 1777.5 of the Labor Code, wor k day/week hours and overtime rates pursuant to Sections 1813 and 1815of the Labor Code and the obligation set forth in Section 1774-1776 of the Labor Code in regards to payment of prevailing wages and to provide the City of Redding and Department of Industrial Relations certified payrolls when required. A certified copy of all payroll records relative to this project shall be submitted to the City of Redding along with the related invoice. Receipt of certified payroll records is a prerequisite to receiving payment.

E. No Consultant or subconsultant may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5. No Consultant or subconsultant may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5. All Consultants and subconsultants must furnish electronic certified payroll records to the Labor Commissi oner. This requirement applies to all public works projects, whether new or ongoing. Consultant is further advised that the work contemplated herein is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

SECTION 3. TERM AND TERMINATION

A. Consultant shall commence work on or about May 11, 2020, and complete said work no later than December 31, 2021. Time is of the essence.

B. If Consultant fails to perform its duties to the satisfaction of City, or if c onsultant fails to fulfill in a timely and professional manner its obligations under this Contract, then City shall have the right to terminate this Contract effective immediately upon City giving written notice thereof to Consultant.

C. Either Party may terminate this Contract without cause on thirty (30) calendar days’ written notice. Notwithstanding the preceding, if the term set forth in Section 3.A. of this Contract exceeds ninety (90) calendar days in duration, Consultant’s sole right to terminate shall be limited to termination for cause.

D. Consultant hereby acknowledges and agrees that the obligation of City to pay under this Contract is contingent upon the availability of City’s funds which are appropriated or allocated by the City Coun cil. Should the funding for the project and/or work set forth herein not be appropriated or allocated by the City Council, City may terminate this Agreement by furnishing at least thirty (30) calendar days’ written notice of its intention to terminate. In the event of a termination pursuant to this subdivision, Consultant shall not be entitled to a remedy of acceleration of payments due over the term of this Agreement. The Parties acknowledge and agree that the power to terminate described herein is required by Article 16, Section 18, of the California Constitution, and that constitutional provision supersedes any law, rule, regulation or statute which conflicts with the provisions of this Section.

APPROVED
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E. In the event that City gives notice of termination, Consultant shall promptly provide to City any and all finished and unfinished reports, data, studies, photographs, charts or other work product prepared by Consultant pursuant to this Contract. City shall have full ownership, including, but not limited to, int ellectual property rights, and control of all such finished and unfinished reports, data, studies, photographs, charts or other work product.

F. In the event that City terminates the Contract, City shall pay Consultant the reasonable value of services ren dered by Consultant pursuant to this Contract; provided, however, that City shall not in any manner be liable for lost profits which might have been made by Consultant had Consultant completed the services required by this Contract. Consultant shall, not l ater than ten (10) calendar days after termination of this Contract by City, furnish to City such financial information as in the judgment of the City’s representative is necessary to determine the reasonable value of the services rendered by Consultant.

G. In no event shall the termination or expiration of this Contract be construed as a waiver of any right to seek remedies in law, equity or otherwise for a Party’s failure to perform each obligation required by this Contract.

SECTION 4. MISCELLANEOUS TERMS AND CONDITIONS OF CONTRACT

A. City shall make its facilities accessible to Consultant as required for Consultant’s performance of its services under this Contract, and, upon request of Consultant, provide labor and safety equipment as required by Consultant for such access.

B. Pursuant to the City’s business license ordinance, Consultant shall obtain a City business license prior to commencing work.

C. Consultant represents and warrants to City that it has all licenses, permits, qualifications and approvals of any nature whatsoever that are legally required for Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Contract any licenses, permits and approvals that are legally required for Consultant to practice its profession.

D. Consultant shall, during the entire term of this Contract, be construed to be an independent c ontractor and nothing in this Contract is intended, nor shall it be construed, to create an employer/employee relationship, association, joint venture relationship, trust or partnership or to allow City to exercise discretion or control over the professional manner in which Consultant performs under this Contract. Any and all taxes imposed on Consultant’s income, imposed or assessed by reason of this Contract or its performance, including but not limited to sales or use taxes, shall be paid by Consultant. Consultant shall be responsible for any taxes or penalties assessed by reason of any claims that Consultant is an employee of City. Consultant shall not

APPROVED
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be eligible for coverage under City’s workers’ compensation insurance plan, benefits under the Public Em ployee Retirement System or be eligible for any other City benefit.

E. No provision of this Contract is intended to, or shall be for the benefit of, or construed to create rights in, or grant remedies to, any person or entity not a party hereto.

F. No p ortion of the work or services to be performed under this Contract shall be assigned, transferred, conveyed or subcontracted without the prior written approval of City. Consultant may use the services of independent contractors and subcontractors to perfor m a portion of its obligations under this Contract with the prior written approval of City. Independent contractors and subcontractors shall be provided with a copy of this Contract and Consultant shall have an affirmative duty to assure that said independent contractors and subcontractors comply with the same and agree to be bound by its terms. Consultant shall be the responsible party with respect to all actions of its independent contractors and subcontractors, and shall obtain such insurance and indemni ty provisions from its contractors and subcontractors as City’s Risk Manager shall determine to be necessary.

G. Consultant, at such times and in such form as City may require, shall furnish City with such periodic reports as it may request pertaining to the work or services undertaken pursuant to this Contract, the costs or obligations incurred or to be incurred in connection therewith, and any other matters covered by this Contract.

H. Consultant shall maintain accounts and records, including personnel, property and financial records, adequate to identify and account for all costs pertaining to this Contract and such other records as may be deemed necessary by City to assure proper accounting for all project funds. These records shall be made available f or audit purposes to state and federal authorities, or any authorized representative of City.

Consultant shall retain such records for three (3) years after the expiration of this Contract, unless prior permission to destroy them is granted by City.

I. Consultant shall perform all services required pursuant to this Contract in the manner and according to the standards observed by a competent practitioner of Consultant’s profession. All products of whatsoever nature which Consultant delivers to City pursuant to this Contract shall be prepared in a professional manner and conform to the standards of quality normally observed by a person practicing the profession of Consultant and its agents, employees and subcontractors assigned to perform the services contemplated by this Contract.

J. All completed reports and other data or documents, or computer media including diskettes, and other materials provided or prepared by Consultant in accordance with this Contract are the property of City, and may be used by City . City shall have all intellectual property rights including, but not limited to, copyright and patent rights, in said documents, computer media, and other materials provided by Consultant. City shall release, defend, indemnify and hold harmless Consultant from all claims, costs,

APPROVED
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expenses, damage or liability arising out of or resulting from City’s use or modification of any reports, data, documents, drawings, specifications or other work product prepared by Consultant, except for use by City on those portions of the City’s project for which such items were prepared.

K. Consultant, including its employees, agents, and subconsultants, shall not maintain or acquire any direct or indirect interest that conflicts with the performance of this Contract. Consultant shall comply with all requirements of the Political Reform Act (Government Code § 8100 et seq.) and other laws relating to conflicts of interest, including the following: 1) Consultant shall not make or participate in a decision made by City if it is reasonably foreseeable that the decision may have a material effect on Consultant’s economic interest, and 2) if required by the City Attorney, Consultant shall file financial disclosure forms with the City Clerk.

SECTION 5. INSURANCE

A. Unless modified in writing by City’s Risk Manager, Consultant shall maintain the following noted insurance during the duration of the Contract:

Coverage Required Not Required
Commercial General Liability X
Comprehensive Vehicle Liability X
Workers’ Compensation and Employers’ Liability X
Professional Liability (Errors and Omissions) X
(Place an “x” in the appropriate box)

B. Coverage shall be at least as broad as:

1. Insurance Services Office form number CG -0001, Commercial General Liability Insurance, in an amount not less than $1,000,000 per occurrence and $2,000,000 general aggregate for bodily injury, personal injury and property damage;

2. Insurance Services Office form number CA-0001 (Ed. 1/87), Comprehensive Automobile Liability Insurance, which provides for total limits of not less than $1,000,000 combined single limits per accident applicable to all owned, non-owned and hired vehicles;

3. Statutory Workers’ Compensation required by the Labor Code of the State of California and Employers' Liability Insurance in an amount not less than $1,000,000 per occurrence. Both the Workers’ Compensation and Employers' Liability policies shall contain the insurer's waiver of subrogation in favor of City, its elected officials, officers, employees, agents and volunteers;

APPROVED
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4. Professional Liability (Errors and Omissions) Insurance, appropriate to Consultant’s profession, against loss due to error or omission or malpractice in an amount not less than $1,000,000.

5. The City does not accept insurance certificates or endorsements with the wording “but only in the event of a named insured’s sole negligence” or any other verbiage limiting the insured’s insurance responsibility.

C. Any deductibles or self-insured retentions must be declared to and approved by City.

At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self -insured retentions as respects the City, its elected officials, officers, employees, agents and volunteers; or the Consul tant shall procure a bond guaranteeing payment of losses and related investigations, claims administration and defense expenses.

D. The General Liability shall contain or be endorsed to contain the following provisions:

1. City, its elected officials, officers, employees, and agents are to be covered as additional insured as respects liability arising out of work or operations performed by or on behalf of Consultant; premises owned, leased or used by Consultant; or automobiles owned, leased, hired or bor rowed by Consultant.

The coverage shall contain no special limitations on the scope of protection afforded to City, its elected officials, officers, employees, agents and volunteers.

2. The insurance coverage of Consultant shall be primary insurance as respects City, its elected officials, officers, employees, agents and volunteers. Any insurance or self-insurance maintained by City, its elected officials, officers, employees, agents and volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.

3. Coverage shall state that the insurance of Consultant shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

4. Each insurance policy required by this Contract shall be endorsed to state that coverage shall not be canceled except after thirty (30) calendar days' prior written notice has been given to City. In addition, Consultant agrees that it shall not reduce its coverage or limits on any such policy except after thirty (30) calendar days’ prior written notice has been given to City.

E. Insurance is to be placed with insurers with a current A.M.Best’s rating of no less than A-VII.

F. Consultant shall designate the City of Redding as a Certificate Holder of the

APPROVED
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insurance. Consultant shall furnish City with certificates of insurance and original endorsements effecting the coverages required by this clause. Certificates and endorsements shall be furnished to: Risk Management Department, City of Redding, 777 Cypress Avenue, Redding, CA 96001. The certificates and endorsements for each insurance policy are to be signed by a person authorized by the insurer to bind coverage on its behalf. All endorsements are to be received and approved by the City’s Risk Manager prior to the commencement of contracted services. City may withhold payments to Consultant if adequate certificates of insurance and endorsements required have not been provided, or not been provided in a timely manner.

G. The requirements as to the types and limits of insurance coverage to be maintained by Consultant as required by Section 5 of this Contract, and any approval of said insurance by City, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by Consultant pursuant to this Contract, including, without limitation, provisions concerning indemnification.

H. If any policy of insurance required by this Section is a “claims made” policy, pursuant to Code of Civil Procedure § 342 and Government Code § 945.6, Consultant shall keep said insurance in effect for a period of eighteen (18) months after the termination of this Contract.

I. If any damage, including death, personal inju ry or property damage, occurs in connection with the performance of this Contract, Consultant shall immediately notify City’s Risk Manager by telephone at (530) 225 -4068. No later than three (3) calendar days after the event, Consultant shall submit a written report to City’s Risk Manager containing the following information, as applicable: 1) name and address of injured or deceased person(s); 2) name and address of witnesses; 3) name and address of Consultant’s insurance company; and 4) a detailed description of the damage and whether any City property was involved.

SECTION 6. INDEMNIFICATION AND HOLD HARMLESS

A. Consistent with California Civil Code § 2782.8, when the services to be provided under this Contract are design professional services to be per formed by a design professional, as that term is defined under Section 2782.8, Consultant shall, to the fullest extent permitted by law, indemnify protect, defend and hold harmless, City, its elected officials, officers, employees, and agents, and each and every one of them, from and against all actions, damages, costs, liability, claims, losses, penalties and expenses (including, but not limited to, reasonable attorney’s fees of the City Attorney or legal counsel retained by City, expert fees, litigation c osts, and investigation costs) of every type and description to which any or all of them may be subjected by reason of, or resulting from, directly or indirectly, the negligence, recklessness, or willful misconduct of Consultant, its officers, employees or agents in the performance of professional services under this Contract, except when liability arises due to the sole negligence, active negligence or misconduct of the City.

APPROVED
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B. Other than in the performance of professional services by a design professional, which is addressed solely by subdivision (A) of this Section, and to the fullest extent permitted by law, Consultant shall indemnify protect, defend and hold harmless, City, its elected officials, officers, employees, and agents, and each and every one of them, from and against all actions, damages, costs, liability, claims, losses, penalties and expenses (including, but not limited to, reasonable attorney’s fees of the City Attorney or legal counsel retained by City, expert fees, litigation c osts, and investigation costs) of every type and description to which any or all of them may be subjected by reason of the performance of the services required under this Contract by Consultant its officers, employees or agents in the performance of profes sional services under this Contract, except when liability arises due to the sole negligence, active negligence or misconduct of the City.

C. The Consultant’s obligation to defend, indemnify and hold harmless shall not be excused because of the Consultant ’s inability to evaluate liability. The Consultant shall respond within thirty (30) calendar days to the tender of any claim for defense and indemnity by the City, unless this time has been extended in writing by the City.

If the Consultant fails to accept or reject a tender of defense and indemnity in writing delivered to City within thirty (30) calendar days, in addition to any other remedy authorized by law, the City may withhold such funds the City reasonably considers necessary for its defense and indemnity until disposition has been made of the claim or until the Consultant accepts or rejects the tender of defense in writing delivered to the City, whichever occurs first. This subdivision shall not be construed to excuse the prompt and continued performance of the duties required of Consultant herein.

D. The obligation to indemnify, protect, defend, and hold harmless set forth in this Section applies to all claims and liability regardless of whether any insurance policies are applicable. The policy limits of said insurance policies do not act as a limitation upon the amount of indemnification to be provided by Contractor.

E. City shall have the right to approve or disapprove the legal counsel retained by Consultant pursuant to this Section to represent City’s interests. City shall be reimbursed for all costs and attorney's fees incurred by City in enforcing the obligations set forth in this Section.

SECTION 7. CONTRACT INTERPRETATION, VENUE AND ATTORNEY FEES

A. This Contract shall be deemed to have been entered into in Redding, California. All questions regarding the validity, interpretation or performance of any of its terms or of any rights or obligations of the parties to this Contract shall be governed by California law. If any claim, at law or otherwise, is made by either party to this Contract, the prevailing party shall be entitled to its costs and reasonable attorneys' fees.

B. This document, including all exhibits, contains the entire agreement between the

APPROVED
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parties and supersedes whatever oral or written understanding each may have had prior to the execution of this Contract. This Contract shall not be altered, amended or modified except by a writing signed by City and Consultant. No verbal agreement or conversation with any official, officer, agent or employee of City, either before, during or after the execution of this Contract, shall affect or modify any of the terms or condit ions contained in this Contract, nor shall any such verbal agreement or conversation entitle Consultant to any additional payment whatsoever under the terms of this Contract.

C. No covenant or condition to be performed by Consultant under this Contract ca n be waived except by the written consent of City. Forbearance or indulgence by City in any regard whatsoever shall not constitute a waiver of the covenant or condition in question. Until performance by Consultant of said covenant or condition is complete, City shall be entitled to invoke any remedy available to City under this Contract or by law or in equity despite said forbearance or indulgence.

D. If any portion of this Contract or the application thereof to any person or circumstance shall be invalid or unenforceable to any extent, the remainder of this Contract shall not be affected thereby and shall be enforced to the greatest extent permitted by law.

E. The headings in this Contract are inserted for convenience only and shall not constitute a part hereof. A waiver of any party of any provision or a breach of this Contract must be provided in writing, and shall not be construed as a waiver of any other provision or any succeeding breach of the same or any other provisions herein.

F. Each Party here to declares and represents that in entering into this Contract, it has relied and is relying solely upon its own judgment, belief and knowledge of the nature, extent, effect and consequence relating thereto. Each Party further declares and represents that this Contract is made without reliance upon any statement or representation not contained herein of any other Party or any representative, agent or attorney of the other Party. The Parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms, and conditions of this Contract and that the decision of whether or not to seek the advice of counsel with respect to this Contract is a decision which is the sole responsibility of each of the Parties. Accordingly, no party shall be deemed to have been the drafter hereof, and the principle of law set forth in Civil Code § 1654 that contracts are construed against the drafter shall not apply.

G. Each of the Parties hereto hereby irrevocably waives any and all right to trial by jury in any action, proceeding, claim or counterclaim, whether in contract or tort, at law or in equity, arising out of or in any way related to this Agreement or the transactions contemplated hereby. Each Party further waives any right to consolidate any action which a jury trial has been waived with any other action in which a jury trial cannot be or has not been waived.

H. In the event of a conflict between the term and conditions of the body of this Contract

APPROVED
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and those of any e xhibit or attachment hereto, the terms and conditions set forth in the body of this Contract proper shall prevail. In the event of a conflict between the terms and conditions of any two or more exhibits or attachments hereto, those prepared by City shall prevail over those prepared by Consultant.

SECTION 8. SURVIVAL

The provisions set forth in Sections 3 through 7, inclusive, of this Contract shall survive termination of the Contract.

SECTION 9. COMPLIANCE WITH LAWS - NONDISCRIMINATION

A. Consultant shall comply with all applicable laws, ordinances and codes of federal, state and local governments.

B. In the performance of this Contract, Consultant shall not discriminate against any employee or applicant for employment because of race, col or, ancestry, national origin, religious creed, sex, sexual orientation, disability, age, marital status, political affiliation, or membership or nonmembership in any organization. Consultant shall take affirmative action to ensure applicants are employed and that employees are treated during their employment without regard to their race, color, ancestry, national origin, religious creed, sex, sexual orientation, disability, age, marital status, political affiliation, or membership or nonmembership in any organization. Such actions shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training.

SECTION 10. REPRESENTATIVES

A. City’s representative for this Contract is Kurt Maire , email [email protected], telephone number (530) 225 -4081, fax number (530) 245-7024. All of Consultant’s questions pertaining to this Contract shall be referred to the above-named person, or to the representative's designee.

B. Consultant’s representative for this Contract is Kim Hein , email [email protected], telephone number ( 530) 355-8488. All of City’s questions pertaining to this Contract shall be referred to the above-named person.

C. The representatives set forth herein shall have authority to give all notices required herein.

SECTION 11. NOTICES

A. All notices, requests, demands and other communications hereunder shall be deemed given only if in writing signed by an authorized representative of the sender (may be other than the representatives referred to in Section 10) and delivered by f acsimile,

APPROVED
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with a hard copy mailed first class, postage prepaid; or when sent by a courier or an express service guaranteeing overnight delivery to the receiving party, addressed to the respective parties as follows:

To City:

City of Redding – Engineering
Mr. Kurt Maire, P.E.
777 Cypress Avenue
Redding, CA 96001

To Consultant:

Jacobs Engineering Group Inc.

Mrs. Kimberly Hein, P.E.
2525 Airpark Drive
Redding, CA 96001

B. Either party may change its address for the purposes of this paragraph by giving written notice of such change to the other party in the manner provided in this Section.

C. Notice shall be deemed effective upon: 1) personal service; 2) two calendar days after mailing or transmission by facsimile, whichever is earlier.

SECTION 12. AUTHORITY TO CONTRACT

A. Each of the undersigned signatories hereby represents and warrants that they are authorized to execute this Contract on behalf of the respective parties to this Contract; that they have full right , power and lawful authority to undertake all obligations as provided in this Contract; and that the execution, performance and delivery of this Contract by said signatories has been fully authorized by all requisite actions on the part of the respective parties to this Contract.

B. When the Mayor is signatory to this Contract, the City Manager and/or the Department Director having direct responsibility for managing the services provided herein shall have authority to execute any amendment to this Contract which does not increase the amount of compensation allowable to Consultant or otherwise substantially change the scope of the services provided herein.

SECTION 13. DATE OF CONTRACT

The date of this Contract shall be the date it is signed by City.

APPROVED
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APPROVED
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2525 Airpark Drive
Redding, CA 96001
United States
T +1.530.243.5831
F +1.530.243.1654

www.jacobs.com

Jacobs Engineering Group Inc.

PPS0402201345RDD 1
Exhibit A
April 14, 2020
Attention: Josh Watkins, Water Manager
City of Redding
777 Cypress Avenue
Redding, CA 96001
Subject: Scope of Engineering Services to City of Redding (COR) Pump House 1 Replacement Project (Phase 1 – Preliminary Design)
Dear Mr. Watkins:

This letter presents Jacobs Engineering Group, Inc.’s (JACOBS) proposed Scope of Engineering Services (Exhibit A) for the Pump House 1 Replacement Project - Phase 1 Preliminary Design (Project). We are proposing to perform the work under the City of Redding Consulting and Professional Services Agreement on a not-to- exceed time and materials basis per the rate schedule (Exhibit B).

Per Request for Proposal (RFP) No. 5094, the effort associated with this Project will require two separate phases.

Phase 1 will involve preliminary design (alternatives evaluation) services and preparation of a Preliminary Design Report (PDR) with recommendations. Phase 2 will involve the detailed design, environmental compliance documentation, permitting, project funding assistance, right-of-way acquisition, and preparation of contract documents, as well as design services during the bid and construction periods for replacem ent of Pump House 1 (PS1)and installation of a new raw water pipeline, as required. The City will issue a contract for Phase 1. If the City is satisfied with the PDR and the JACOBS services to that point, the City intends to provide JACOBS a contract amendment to work on Phase 2.

Project Introduction
The City of Redding (City) PS1 supplies approximately 28.9 million gallons per day (mgd) of Sacramento River water to the Foothill Water Treatment Plant (FWTP) through two 30-inch-diameter pipelines. It is the primary delivery source and a critical component for the FWTP. PS1 is currently located on the right bank (looking downstream) of the Sacramento River along the Sacramento River Trail approximately 0.25 miles upstream of the Diestelhorst Bridge.

PS1 is scheduled for replacement based primarily on the following:
▪ Current location is within significant habitat for endangered winter-run salmon and the current screening is not optimal for species protection and does not meet state and federal fishery criteria. ▪ Limited intake capacity during low river stages due to shallow river depth during times when the Anderson - Cottonwood Irrigation District (ACID) diversion dam flashboards are not in place. This situation m akes the City dependent on ACID operations at the diversion dam, which typically has flashboards installed only from April to November.

APPROVED
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April 14, 2020
Subject: Scope of Engineering Services to City of Redding (COR) Pump House 1 Replacement Project

PPS0402201345RDD 2
▪ The City’s General Plan identified PS1 as being located in an area of high seismic liquefaction potential and recommended that the structure be evaluated for its ability to withstand damage during a design earthquake.
▪ Proposed FWTP expansion up to a capacity of 42 mgd per the City’s Water Master Plan. ▪ Limited workspace for maintenance around the pumping units and other equipment.

The objective of Phase 1 Preliminary Design is to provide review of alternatives, sufficient engineering, major design elements, economic information, and screening the alternatives so the City can decide how to proceed with implementation of the Project. Alternatives, including combinations thereof, will be selected in a collaborative process with the City to be evaluated during Phase 1 and include the following:
▪ Alternative 1 – Existing Pump Station 1 Location
▪ Alternative 2 – New River Trail Location
▪ Alternative 4 – Keswick Reservoir Location
▪ Alternative 5 – Riverbank Filtration Collector Well System Scope of Engineering Services
The scope of engineering services to provide for the Project definition phase are outlined by tasks below:

Task 1 – Project Management, Meetings, and Quality Control Subtask 1.1 – Project Management
The purpose of this subtask is to provide for the initiation and overall management of Project activities. An overall schedule and work plan will be developed and implemented so that work activities are completed in an integrated and timely manner. In addition, this task includes those elements necessary to manage, lead, and control the Project.

JACOBS will furnish project management services for the Project, as fol lows:
▪ Status Reporting – Monitor budget, progress, and schedule. Monitor work efforts and evaluate actual versus planned progress. Changes in scope will be communicated to the City. Provide verbal progress reports to the City’s project manager as necessary.
▪ Administration – Maintain Project records, manage and process Project communications, and coordinate Project administrative matters. Prepare monthly invoices and Project status reports. ▪ Coordination – Coordinate tasks/subtasks and staff, including coordination with the City, to complete authorized work on schedule and within budget.

JACOBS will manage the health, safety, and environmental activities of its staff . JACOBS will prepare a project- specific Health and Safety Plan. JACOBS will address safety in the office and during site visits. JACOBS is not responsible for the health and safety of other project participants.

Deliverables: Monthly invoices with status reports.

Subtask 1.2 – Meetings
The purpose of this subtask is to provide coordination of Project activities.

APPROVED
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April 14, 2020
Subject: Scope of Engineering Services to City of Redding (COR) Pump House 1 Replacement Project

PPS0402201345RDD 3
JACOBS will conduct meetings for the Project as follows:
▪ Kickoff meeting with City of Redding at City Hall to reinforce key project objectives, critical milestones, budget, critical success factors, and team roles and responsibilities (assume 4 hours with Project Manager, Design Manager, and four key design team members).
▪ Up to 12 monthly status conference calls or meetings at City Hall between City and JACOBS. JACOBS will prepare monthly agendas and summary minutes, including ongoing work, issues pending, action items, and status of open action items.
▪ One (1) Alternatives Analysis Workshop with the City (assume 4 hours; attended by Project Manager, Design Manager, Environmental, and Permitting Leads).
▪ One (1) Preliminary Design Workshop with City and state/federal agencies (assume 4 hours; attended by Project Manager, Design Manager, Environmental, and Permitting leads).

Deliverables: Meeting agendas and meeting minutes.

Subtask 1.3 – Quality Control
The purpose of this subtask is to provide quality assurance/quality control (QA/QC) for the Project. Upon completion of the Draft and Pre-Final PDR phases, senior members of the JACOBS team will review design and construction methodology, drawings, calculations, Project design report, and the overall integrity of the design.

Internal reviews by senior engineers using quality review forms (QRFs) will be performed on Draft and Pre-Final PDR deliverables.

Comments received from the quality control reviewers will be reviewed and adjudicated by the design team, with changes and additions incorporated into the design documents prior to delivery to the City.

Deliverables: No specific deliverables; work products to be incorporated in the PDR.

Task 2 – Data Review, Geotechnical Investigations, and Survey/Mapping Subtask 2.1 Data Review
JACOBS will review available data, reports, mapping, and geotechnical reports. The following information may include, but not limited to:
▪ CH2M HILL (now JACOBS) prepared the Draft Feasibility Study for the City of Redding Pump House No. 1 Fish Protection Project in February 2002.
▪ Record Documents: JACOBS will review available record documents, including record drawings, technical specifications, design reports, and geotechnical data reports. ▪ Federal, State, and Local Requirements: JACOBS will determine, with assistance from the City, regulatory requirements applicable for the Project. JACOBS will research and document restrictions as they pertain to the proposed Project alternatives.

Deliverables: No specific deliverables; work products to be incorporated in the PDR.

APPROVED
Packet Pg. 189
Attachment: Previous Staff Report- 09-19-2023 (4.11(e)--Approve City of Redding as Applicant for Grant to Fund Pump Station 1 Replacement)

April 14, 2020
Subject: Scope of Engineering Services to City of Redding (COR) Pump House 1 Replacement Project

PPS0402201345RDD 4
Subtask 2.2 Geotechnical Investigations
JACOBS will perform geotechnical and geophysical investigations necessary to provide sufficient data for Phase 1.

Geophysical refraction surveys will be performed to provide profiles with well-contrasted changes in seismic velocity that facilitates interpretation of subsurface stratigraphy. The seismic velocity of the rock will evaluate the feasibility of excavation, or excavatability, of the rock and feasibility of driving sheet piles for scour protection and cofferdam construction.

One geophysical refraction survey line is proposed for each Alternative 1 and Alternative 2 (two lines total), but no survey lines will be provided for either Alternative 4 or Alternative 5. The survey reveals subsurface strata to the anticipated excavation depth. Following the completion of the geophysical survey, up to two soil borings will be drilled adjacent to the river trail at the location of the proposed pump station.

The potential for liquefaction will be evaluated from the borehole data, as liquefaction mitigation would significantly contribute to the cost of the alternative. Samples are te sted in the laboratory to evaluate their consistency and properties.

Up to two soil borings total will first be drilled at two potential collector well sites. The sites are identified as Area 4 in the 1972 report to the City by Ranney, and an area on the south side of the river near the ACID Fish Screen.

If the soil borings find adequate sands and gravels are present for a potential collector well and the City approves the pumping well site, up to one 12-inch-diameter pumping well will be completed.

Three observation wells would be installed at approximate radial distances between 30 to 150 feet from the pumping/test well at a location approved by the City. These wells would be used to monitor how the water table responds to pumping from the test well. Following development of all the wells, the test well would be pumped for a minimum of 24 hours while observing the response in the monitoring wells. The results of the pumping test will be used to estimate the hydraulic capacity of the proposed collector well site.

Assumptions: The soil boring drilling and geophysical surveys are performed during the course of one working day at each location. The well installation development and testing would b e completed during approximately 2 weeks at each location. It is assumed that site access is provided for the geophysical crew and drill rigs. It is assumed that no permits will be needed to perform the geophysical survey. Well permits will be obtained through Shasta County. The geophysical survey and drilling crews will work under the supervision of JACOBS.

Assume that City encroachment permits will be required for borings and City will waive the encroachment permit fees.

Deliverables: A geotechnical data report will be prepared to summarize the field investigation and testing results.

The geologic hazards associated with each alternative will be discussed and a determination will be made of the potential for a future collector well at up to two sites. A geotechnical data report will be incorporated in the PDR.

Subtask 2.3 Surveying and Mapping
Ground surface surveys, both on bank and on the river bottom, will be performed as necessary to complete the preliminary design for Alternative 1 and Alternative 2. Two cross-sections perpendicular to the river will be surveyed at both the Alternatives 1 and 2 sites to determine preliminary facility elevations. Assumes two people

APPROVED
Packet Pg. 190
Attachment: Previous Staff Report- 09-19-2023 (4.11(e)--Approve City of Redding as Applicant for Grant to Fund Pump Station 1 Replacement)

April 14, 2020
Subject: Scope of Engineering Services to City of Redding (COR) Pump House 1 Replacement Project

PPS0402201345RDD 5
for one day in the field for this task. No surveying and mapping are included herein for Alternatives 4 and 5 because this information is not required for Phase 1 evaluations.

JACOBS will perform a preliminary right-of-way assessment and identify potential right-of-way issues based on readily available GIS data. Right-of-way surveys will be performed in Phase 2.

Deliverables: No specific deliverables; work products to be incorporated in the PDR.

Task 3 – Preliminary Environmental Review
The purpose of this task is to evaluate the environmental viability and issues related to each proposed alternative. JACOBS will perform a screening-level review of the biological and cultural impact potential for each site based upon readily available data and technical experience in the Project area. This includes for each site:
▪ One-day reconnaissance level site visit with California Natural Diversity Data Base (CNDDB) and Biogeographic Information and Observation System Database (BIOS) data reviews for any potential endangered or listed species within each Project.
▪ Identification of the likely Area of Potential Effect (APE) and initial review by a JACOBS archaeologist and cultural resources specialist. California Historical Resource Information System (CHRIS) surveys will likely only be completed for the selected alternative in Phase 2. ▪ Review of water rights and evaluation for change in point-of-diversion. ▪ Preliminary delineation of the Ordinary High-Water Mark (OWHM) is performed for an engineering alternatives review. Detailed wetland delineation and permitting is completed in Phase 2 once the Project is defined.
▪ Coordination with National Marine Fisheries Service (NMFS), California Department of Fish & Wildlife (CDFW), and United States Army Corps of Engineers (USACE) to determine the preliminary feasibility of each selected alternative.
▪ Gather information related to existing river bank collector well systems adjacent to anadromous waterways in northern California and analyze their permitting and regulatory challenges.

Assumptions:
▪ Least Environmentally Damaging Practicable Alternative (LEDPA) document will not be completed in Phase

1. LEDPA analysis will be included in Phase 2 if individual permit cannot be avoided from USACE. ▪ California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) compliance is considered for each alternative with assumptions. CEQA and NEPA documents are included in Phase 2.

Deliverables: No specific deliverables; work products to be incorporated in the Preliminary Design Report.

Task 4 – Construction Funding Evaluation
The purpose of this task is to provide a list of viable funding alternatives like California State Revolving Fund (SRF) and the Water Infrastructure Finance and Innovation Act (WIFIA) for the project construction and rank them based on likelihood of successful application, associated interest rates, terms, design or construction related requirements, potential impacts to the project schedule, related reporting or monitoring requirement s, and other important aspects associated with each funding alternative.

APPROVED
Packet Pg. 191
Attachment: Previous Staff Report- 09-19-2023 (4.11(e)--Approve City of Redding as Applicant for Grant to Fund Pump Station 1 Replacement)

April 14, 2020
Subject: Scope of Engineering Services to City of Redding (COR) Pump House 1 Replacement Project

PPS0402201345RDD 6
Assumptions:
▪ Up to four funding mechanisms are reviewed and ranked in the PDR. ▪ Applications for funding submission are not included in Phase 1.

Deliverables: No specific deliverables; work products to be incorporated in the Preliminary Design Report.

Task 5 – Preliminary Design Report
The purpose of this task is to provide the City of Redding with a PDR with the preferred alternative for the City to consider for Phase 2 Final Design.

JACOBS will follow a three-phase process for delivery of the preliminary design for the Project. This process includes producing preliminary deliverables at three phases of the design (Draft, Pre-Final, and Final Preliminary Design). At the Draft and Pre-Final phases, JACOBS will provide information for review and provide for resolution of key issues before proceeding to the next phase. The information collected, and the concepts defined in each consecutive phase, will form the basis for subsequent work.

Each phase will include specific deliverables, which are identified in the following subtasks. Design review workshops (at City Hall) with the City of Redding will be conducted at critical design milestones as identified in the following subtasks. The City of Redding will provide comments to JACOBS within 3 weeks of receiving the documents.

Project Design Criteria
The Project design criteria will be developed for evaluating the alternatives and will be included in the PDRs.

Engineering design criteria will address resource agency criteria, structural, civil, geotechnical, mechanical, electrical, conveyance pipeline, cost and financial analysis, and construction elements. Operations criteria will encompass diversion requirements and other operations to maintain water deliveries during construction.

Development and Evaluation of Alternatives and Components Alternatives will be developed in concert with the City. JACOBS anticipates up to four alternatives will be evaluated per the project design criteria. JACOBS will prepare information associated with each alternative to provide information for a project workshop with the City and agencies to ensure consensus of alternatives.

JACOBS will evaluate design criteria and prepare conceptual design documents for the alternatives and components. Conceptual design documents will include approximately three drawings per alternative: site plan, facility layout plan, cross sections, river and screen criteria, construction phasing approach, operations and maintenance (O&M), construction cost estimates, and life-cycle cost will be included in the PDRs.

JACOBS will provide a clearly defined ranking system and rank the four alternatives based on performance, capital and operating costs, environmental impacts, and other factors that should be considered.

Subtask 5.1 – Draft Preliminary Design Report
JACOBS will prepare Draft Preliminary Design Report to document the information prepared to select the preferred design alterative for the Project.

APPROVED
Packet Pg. 192
Attachment: Previous Staff Report- 09-19-2023 (4.11(e)--Approve City of Redding as Applicant for Grant to Fund Pump Station 1 Replacement)

April 14, 2020
Subject: Scope of Engineering Services to City of Redding (COR) Pump House 1 Replacement Project

PPS0402201345RDD 7
The Draft PDR will include cost estimates for the remaining phases of the Project, including environmental and permitting, easement acquisition (City to provide land value assumptions), final engineering and design, services during construction (engineering support and construction management), construction, and O&M.

Construction cost estimates will be prepared to the level of accuracy based on the information available within normal industry standards. Estimates will be formatted in accordance with the Project design CSI specification format and segregated by facility. Where sufficient detailed information is lacking to obtain reasonably accurate prices of materials a contingency allowance may be applied. Escalation allowances will be used to provide an opinion of the estimated construction costs at the midpoint of construction.

This report is expected to be a working document at this stage of design.

JACOBS will facilitate a Preliminary Design Workshop with the City and agencies to review the preliminary design and receive input from the City and agencies.

Deliverables: Electronic files (pdf format) and five (5) hard copy sets of Draft PDR documents and preliminary construction cost estimates.

Subtask 5.2 – Pre-Final Preliminary Design Report
JACOBS will prepare Pre-Final PDR for the Project. PDR review comments from the City and federal and state agencies will be incorporated. The Pre-Final submittal will include the concept drawings and preliminary construction costs. The PDR will include an estimate for annual operating costs, estim ated service life for major components and equipment, and provide a life-cycle cost analysis for each alternative.

The Pre-Final PDR review submittal will recommend a project alternative and is intended to be essentially ready for City of Redding preferred alternative selection. The PDR will document the major design criteria used for the various project components.

Deliverables: Electronic files (pdf format) and five (5) hard copy sets of Pre-Final PDR documents and preliminary construction cost estimates.

Subtask 5.3 – Final Preliminary Design Report
This is the final phase of the PDR. Review comments from the Pre-Final PDR from the City of Redding review will be incorporated. JACOBS will prepare the Final PDR, which will be stamped by California Registered Professional Engineers. The Final PDR will include design criteria, to be used as the preliminary basis of design for Phase 2, for the City’s preferred alternative.

Deliverables: Electronic files (pdf format) and five (5) hard copy sets of P.E. stamped PDR documents.

Schedule
The Scope of Engineering Services and activities is anticipated to commence in May 2020 and will be completed no later than March 2021 assuming COVID-19 does not affect field work schedules. The Scope of Engineering Services and activities associated with this Project will be completed in accordance with the following approximate milestones:
▪ Project Authorized and Notice to Proceed by City of Redding– Mid-May 2020 ▪ Complete Draft Preliminary Design – September 2020

APPROVED
Packet Pg. 193
Attachment: Previous Staff Report- 09-19-2023 (4.11(e)--Approve City of Redding as Applicant for Grant to Fund Pump Station 1 Replacement)

April 14, 2020
Subject: Scope of Engineering Services to City of Redding (COR) Pump House 1 Replacement Project

PPS0402201345RDD 8
▪ Complete Pre-Final Preliminary Design – December 2020 ▪ Complete Final Preliminary Design – March 2021
The Scope of Engineering Services shall be considered complete when final deliverables are deemed acceptable by the City. Efforts will be made by the JACOBS to complete the work in a timely manner. However, it is agreed that the JACOBS cannot be responsible for delays occasioned by factors beyond JACOBS control, or factors which would not reasonably have been foreseen at the time this Scope of Engineering Services was executed.

Budget
The budgetary amount for professional services and expenses are provided in Exhibit B. JACOBS will make reasonable efforts to complete the work within the budget. JACOBS is not obligated to incur costs beyond the indicated budget, as may be adjusted, and the City of Redding is not obligated to pay JACOBS beyond these limits.

The rates as shown in Exhibit B will be escalated for year 2021, while not exceeding the authorized total amount.

In the event that a task or subtask is complete and the task or subtask budget is not fully sp ent, upon City approval, remaining funds may be transferred to other tasks which might require additional budget, while not exceeding the authorized total amount.

Additional Services Not Included
The services described below are not included in this Scope of Engineering Services but can be performed if requested and approved by City and JACOBS. Time, scope, and fee have not been budgeted for the tasks listed hereunder. Authorization to proceed shall be in the form of an amendment to this Scope of Engineerin g Services specifying the work to be performed and the additional payment for such services rendered. ▪ Additional workshops not listed above
▪ Environmental permitting support exceeding those listed above ▪ Survey and mapping exceeding those listed above
▪ Final engineering and design services
▪ Construction management services
▪ Materials testing or special inspection services
▪ Additional items noted to be excluded within the Scope of Engineering Services If you have any questions or require further information do not hesitate to contact Kimberly Hein at 530.355.8488.

Sincerely,

Lisa Alliger, P.E. Kimberly Hein, P.E.

Manager of Projects Project Manager
cc: Kurt Maire, City of Redding Public Works Engineer

APPROVED
Packet Pg. 194
Attachment: Previous Staff Report- 09-19-2023 (4.11(e)--Approve City of Redding as Applicant for Grant to Fund Pump Station 1 Replacement) Exhibit B

PPS0402201345RDD 1
Engineering Services for the Pump House 1 Replacement Project for the City of Redding
Consultant Fee
Phase 1 Fee Summary
Task
No. Description Labor Fee
Subcontractor
Fee Expenses Fee
Task 1 Project Management
Task 1.1 Project Management $23,376.00 $0.00 $0.00 $23,376.00 Task 1.2 Meetings $21,148.00 $0.00 $1,000.00 $22,148.00 Task 1.3 Quality Control $17,664.00 $0.00 $0.00 $17,664.00 Task 1 Subtotal $62,188.00 $0.00 $1,000.00 $63,188.00

Task 2 Data Review, Geotechnical Investigations, and Survey/Mapping Task 2.1 Data Review $14,892.00 $0.00 $0.00 $14,892.00 Task 2.2 Geotechnical
Investigations
$41,016.00 $19,541.00 $2,000.00 $62,647.00
Task 2.2 Drilling/Pump Testing $0.00 $135,524.00 $0.00 $135,524.00 Task 2.3 Surveying and Mapping $4,080.00 $7,455.00 $800.00 $12,335.00 Task 2 Subtotal $59,988.00 $162,520.00 $2,800.00 $225,308.00

Task 3

Preliminary Environmental
Review

$44,288.00

$0.00

$0.00

$44,288.00
Task 3 Subtotal $44,288.00 $0.00 $0.00 $44,288.00

Task 4

Construction Funding
Evaluation

$19,576.00

$0.00

$0.00

$19,576.00
Task 4 Subtotal $19,576.00 $0.00 $0.00 $19,576.00

Task 5

Preliminary Design Report
(Preliminary, Pre-Final, and
Final PDR)

$136,469.00

$0.00

$0.00

$136,469.00
Task 5 Subtotal $136,469.00 $0.00 $0.00 $136,469.00

TOTAL PHASE 1 $488,829.00

APPROVED
Packet Pg. 195
Attachment: Previous Staff Report- 09-19-2023 (4.11(e)--Approve City of Redding as Applicant for Grant to Fund Pump Station 1 Replacement)

PPS0402201345RDD 2
Consultant Rates
Engineering Services for the Pump House 1 Replacement Project for the City of Redding 2020 Hourly Billing Rates
Labor Classification
Hourly Billing
Rate
Office/Clerical/Accounting $108
Junior-Level Technician $80
Mid-level Technician $123
Senior-Level Technician $179
Staff Engineer 1 $122
Staff Engineer 2 $133
Associate Engineer $135
Project Engineer $187
Engineer Specialist/Associate Project Manager $204
Senior Technologist/Project Manager $255
Principal Technologist/Senior Project Manager $283
Includes engineering, consulting planner, and scientist disciplines.

Notes:
1) A markup of 5 percent will be applied to all Other Direct Costs and Expenses. 2) Direct expenses are those necessary costs and charges incurred for the PROJECT including, but not limited to:
a) The direct costs of transportation, meals and lodging, mail, subcontracts, outside services, and equipment and supplies.
b) Consultant’s current standard rate charges for direct use of Consultant’s vehicles, laboratory test and analysis, printing and reproduction services, and certain field equipment; and c) Consultant’s standard project charges for special health and safety requirements of Occupational Safety and Health Administration.
3) Consultant’s current standard rates for direct expenses shall be used. These rates are subject to change following internal audits and reviews.
4) These rates are effective January 1, 2020, through December 31, 2020. Rate schedule is subject to annual revision to reflect current rates and not to exceed 4 percent per year for subsequent years of the contract.

APPROVED
Packet Pg. 196
Attachment: Previous Staff Report- 09-19-2023 (4.11(e)--Approve City of Redding as Applicant for Grant to Fund Pump Station 1 Replacement)

APPROVED
Packet Pg. 197
Attachment: Previous Staff Report- 09-19-2023 (4.11(e)--Approve City of Redding as Applicant for Grant to Fund Pump Station 1 Replacement)

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Authorize the following relative to the City of Redding (City) Pump Station 1 Replacement Project:
(1) Authorize the City Manager to submit a U.S. Environmental Protection Ag ency, Water Infrastructure Finance & Innovation Act loan application in an amount not to exceed $25 million;
(2) Authorize the City Manager to submit U.S. Department of Transportation Federal Highway Administration , National Culvert Removal, Replacement, a nd Restoration Grant Program (Culvert Aquatic Organism Passage Program) application in an amount not to exceed $6 million with a 20 percent local match of $1.2 million; and (3) Authorize the City Manager, or designee, to execute all documents necessary to complete the loan and grant submittal process and if awarded loan or grant funds, appropriate the funds, negotiate terms, if any and execute any agreements to implement either the loan or grant.

Fiscal Impact

The total Pump Station 1 Replacement Project (Project) costs are estimated to be approximately $46 million. City of Redding (City) staff intends to obtain state and federal grants and potentially loans to fund the majority of the project costs. Project costs in excess of grant and loan funds received, as well as costs for the local matches associated with the grants and interest or fees associated with the loans will come from the Water Utility (Utility) Fund. The Project is included in the Utility’s current Capital Improvement Program. The Utility has been setting aside six percent of annual revenues for several years and has saved approximately $16.5 million for the Project to date.

City staff may request approval from City Council (Council) for application of additional grants and/or loans for the project in the future, as opportunities are identified.

MEETING DATE: May 21, 2024
ITEM NO. 4.11(c)
FROM:

***APPROVED BY***

[email protected]

[email protected]
SUBJECT: 4.11(c)--Approve City of Redding as Applicant for Water Infrastructure Finance and Innovation Act Low-Interest Loan to Fund Pump Station 1 Replacement Project Michael Webb, Public Works
Director

APPROVED
Packet Pg. 198
Attachment: Previous Staff Report- 05-21-2024 (4.11(e)--Approve City of Redding as Applicant for Grant to Fund Pump Station 1 Replacement) Report to Redding City Council May 13, 2024
Re: 4.11(c)--Approve City of Redding as Applicant for Grants to Fund Pump Station 1 Replacement Page 2

Alternative Action

The Council may choose not to apply for funds under the Water Infrastructure Finance & Innovation Act ( WIFIA) loan program or the U.S. Department of Transportation Federal Highway Administration (FHWA) Culvert Aquatic Organism Passage ( AOP) grant and provide staff with alternative direction.

Background/Analysis

The City’s Pump Station 1 (PS01) is located on the south bank of the Sacramento River, along the Sacramento River Trail and approximately one -quarter mile west and upriver from the Diestelhorst and Lake Redding Bridges. It pumps water from the Sacramento River to the City’s Foothill Water Treatment Plant (FWTP). The FWTP is the City’s largest and primary water supply, providing more than half of the City’s drinking water during average and peak demands.

PS01 is the only source of raw water to the FWTP, which makes it a critical component in the City’s water supply system.

PS01 was constructed in 1937 and has been in continual service since , with modifications and upgrades performed in 1968, 1981, and 1989. Staff plans to completely replace and relocate PS01 because it has reached the end of its service life , its current location is in a shallow portion of the river th at significantly limits its capacity during low river levels , and its capacity will not meet expected future demands . The replacement station will be relocated approximately 1,600 feet west and upriver from the existing location to a deeper pool in the river. The new station will also have increased capacity to meet anticipated future demands , with proposed firm capacity of 42 million gallons per day (MGD) compared to its current capacity of 29 MGD . Project construction is anticipated to start in 2026 with completion expected in 2027 or 2028.

The new PS01 will be located adjacent to the confluence of Jenny Creek to the Sacramento River, which presents an opportunity for the City to restore Jenny Creek during the construction of the Project. Jenny Creek is currently conveyed through two culverts beneath the Sacramento River Trail. The culverts are failing and their outlets are typically above the Sacramento River level preventing fish passage , so r estoration of Jenny Creek is a need that state regulating agencies have indicated the City will need to perform at some point. The Jenny Creek restoration work will remove the culverts and restore the open channel, and provide two new bridges for trail access in the area. It will reconnect spawning salmon and steelh ead from the Sacramento River to Jenny Creek , improve the pedestrian experience along the river trail, as well as open grant opportunities for the Project.

Jacobs was selected to provide professional consulting services for the Project, including a preliminary design report , environmental permitting, project funding assistance, right -of-way acquisition, final design, and engineering services during bidding and construction for the project. Within its scope of services, Jacobs has assisted the City in iden tifying grant and loan opportunities and applying for grants. If application for the WIFIA loan and Culvert AOP Program Grant are approved by the Council, then Jacobs will assist staff with the applications.

APPROVED
Packet Pg. 199
Attachment: Previous Staff Report- 05-21-2024 (4.11(e)--Approve City of Redding as Applicant for Grant to Fund Pump Station 1 Replacement) Report to Redding City Council May 13, 2024
Re: 4.11(c)--Approve City of Redding as Applicant for Grants to Fund Pump Station 1 Replacement Page 3

On September 7, 2023, the Council approved the City as an applicant for three grants and one loan associated with the Project, including grants administered by U.S. Fish and Wildlife Service (USFWS), the Wildlife Conservation Board (WCB), and the National Marine Fisheries Services (NMFS), and a lo an administered by the State Water Resources Control Board (SWRCB) . A summary of the grants and loans that Council has approved applications for to date, and those that are requested for Council approval herein are provided in Table 1.

Table 1- Grant/Loan Project Funding Summary
Grant/Loan Program
Funding
Type
Council
Approval
Request
Limit
City Cost
Share1 Status
USFWS- National Fish
Passage Program Grant 9/7/23 $2 M $0.6 M Submitted Pre-App.

Not Selected.

WCB- Stream Flow
Enhancement Program Grant 9/7/23 $5 M $1.5 M Submitted Pre-App.

Awaiting response.

NMFS- Transformational
Habitat Restoration and
Coastal Resilience Program
Grant 9/7/23 $25 M $1.5 M Awaiting next
application cycle.

SWRCB- State Revolving
Fund (SRF) Loan 9/7/23 $40 M
$0 or
Low
Interest
Submitted app.

Awaiting response.

Sub Total (Council Approved to Date): $72 M $3.6 M
WIFIA Loan Pending $25 M Low
Interest
FHWA- Culvert AOP Grant Pending $6 M $1.2 M
Total: $103 M $4.8 M

1. City cost share shown does not include potential fees or interest associated with loans.

Although the approved request total of $72 million and the total request of $103 million in the table above is much higher than the expected project cost of $46 million, it is unknown which of these funding sources w ill actually be awarded. The City was not selected for the USFWS National Fish Passage Program and there may be a high level of competition with the other programs. In addition, the eligible project costs through the NMFS grant are probably closer to $5 million (lower than the approved request limit of $25 million shown above), so the maximum funding that could come from the applications that Council has approved to date is likely closer to a maximum of $50 million.

Given the uncertainty of funding that w ill be received , the long timelines often associated with the review and award process for grants, and to ensure that adequate funding is secured to construct the Project on schedule , staff intends to continue to seek and apply for funding opportunities, if approved by the Council, that could benefit the Project and reduce costs to the Utility. If the City is fortunate and is awarded funding from grants or loan s in excess of the project cost s, then the Utility will utilize funding that will minimize its long-term costs. The Utility’s preferred funding sources are ranked from highest to lowest in the following Table 2 .

Funding sources at the top would be utilized over sources at the bottom, as available.

APPROVED
Packet Pg. 200
Attachment: Previous Staff Report- 05-21-2024 (4.11(e)--Approve City of Redding as Applicant for Grant to Fund Pump Station 1 Replacement) Report to Redding City Council May 13, 2024
Re: 4.11(c)--Approve City of Redding as Applicant for Grants to Fund Pump Station 1 Replacement Page 4

Table 2- Preferred Funding Source Ranking

Rank Grant/Loan Program Reasons for Ranking
1 SWRCB- State Revolving Fund
(Principal Forgiveness, 0% interest)
No local match or interest.
2 Grant Programs No interest, but local match will likely be needed. 3 Water Utility Funds Insufficient funds for Project costs, but avoids loan interests.
4 SWRCB- State Revolving Fund
(with low interest rate)
Very low interest rates.
5 WIFIA Loan Interest rates likely higher than State Revolving Fund.

The WIFIA loan, which staff is requesting approval for application, is ranked the lowest of the identified funding options, but it could still be a good option to fund the Project if the other funding sources will not cover all Project costs. Staff’s intent, if Council approves, is to proceed with the initial steps fo r the WIFIA loan as a contingency plan to avoid project delays in the event that the other funding options do not become available.

The WIFIA program does not provide grants, but it still has a number of features and flexibilities that make it preferable to municipal revenue bonds and other loan programs for water, wastewater, and stormwater capital projects . Benefits include repayment period flexibility, low interest rates, an opportunity for a one -time renegotiation of the rate to a lower rate during th e project implementation period, and lower initial costs/fees than municipal bonds. The repayment period for a WIFIA loan can be up to 35 years and the WIFIA program allows for the opportunity to delay the start of the repayment period up to five years aft er substantial completion of construction. Interest rates for WIFIA loans are set on the date the loan is closed and based on the U .S. Treasury State & Local Government Series interest rate for a comparable maturity. Interest rates are typically lower than municipal bond rates and currently the rate for a long-term WIFIA loan is approximately 4.4 percent.

The WIFIA loan program includes a two -part application process. If authorized by the Council, staff will proceed with part one of the process, which inv olves submitting a Letter of Interest to the U.S. Environmental Protection Agency ( EPA). If the EPA selects the Project, then the City would be invited to proceed to part two of the process and apply for the loan. EPA only selects projects that it expects will proceed to closing. If the City were to proceed to part two of the process and submit a full application, then the City would be required to pay EPA an initial application review fee of $100,000 at the time of the application to cover costs for EPA’s external contractors’ (legal, financial and technical) review costs. When the loan is finalized the City would be required to pay the actual costs for EPA’s outside contractors, which are expected to total $100,000 to $150,000, including the initial review fee. The Utility Fund would pay for the application review fees, if necessary, and these review costs could be included in the loan.

Staff intends to proceed with part one of the process, which does not require any fees, and then await responses from the State Revolving Fund and grant applications prior to proceeding with Phase 2 of the WIFIA process and paying any fees, if selected and necessary.

APPROVED
Packet Pg. 201
Attachment: Previous Staff Report- 05-21-2024 (4.11(e)--Approve City of Redding as Applicant for Grant to Fund Pump Station 1 Replacement) Report to Redding City Council May 13, 2024
Re: 4.11(c)--Approve City of Redding as Applicant for Grants to Fund Pump Station 1 Replacement Page 5

The WIFIA program has a rolling selection process with funding available on an ongoing basis.

It announced in its Fiscal Year 2023 Notices of Funding Availability that up to $7.5 billion of financing will be available. The need for the Pump Station 1 Replacement Project and the public benefits that it will provide should make it a good candidate for EPA selec tion for a loan through its WIFIA program.

FHWA’s Culvert AOP Program is a competitive grant program that awards approximately $200 million in grants annually for projects that replace, remov e, and repair culverts or weirs and meaningfully improve or rest ore fish passage for anadromous fish. It provides grants up to $50 million and would require a 20 percent non-federal match. The Jenny Creek restoration portion of the Project meets the selection criteria and makes the Project a good candidate for receivin g funding through this grant program.

Environmental Review

Applying for a loan or grant funding is not a project as defined by the California Environmental Quality Act (CEQA), and no further action is required at this time. The design and environmental technical studies are currently under way for the Pump Station 1 Project. These studies will provide the information necessary to ensure CEQA compliance prior to construction.

Council Priority/City Manager Goals

This agenda item is a routine operational item.

Attachments
^Location Map
Previous Staff Report

APPROVED
Packet Pg. 202
Attachment: Previous Staff Report- 05-21-2024 (4.11(e)--Approve City of Redding as Applicant for Grant to Fund Pump Station 1 Replacement)

APPROVED
Packet Pg. 203
Attachment: Previous Staff Report- 05-21-2024 (4.11(e)--Approve City of Redding as Applicant for Grant to Fund Pump Station 1 Replacement)

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Authorize the following relative to the funding, design, permitting, and construction of the Pump Station 1 Replacement Project:
(1) Approve the City of Reddin g (City) as applicant for a Service National Fish Passage Program Base Funding Grant, administered by the U.S. Fish and Wildlife Service , requesting up to $2 million with up to a 30 percent local match; (2) Approve the City as applicant for a Water Supply for Environmental Flows (Stream Flow Enhancement Program) Grant, administered by the Wildlife Conservation Board requesting up to $5 million with up to a 30 percent local match; (3) Approve the City as applicant for a Transformational Habitat Restoration and Coastal Resilience Grant , under Bipartisan Infrastructure Law and Inflation Reduction Act, administered by the National Marine Fisheries Service, requesting up to $25 million with up to a 30 percent local match;
(4) Approve the City as applicant for a Drinking Water State Revolving Fund grant, administered by the State Water Resources Control Board , requesting up to $ 40 million with no local match;
(5) Adopt Resolution approving a financial assistance application to the State Water Resources Control Board’s State Revolving Fund for the project and authorizing the Public Works Director or Assistant Public Works Director to sign and file necessary applications and amendments thereto on behalf of the City of Redding; and (6) Authorize the City Manager, or designee, to execute all documents necessary to apply for the above grants, and execute any agreements necessary to implement the project should the grant(s) be awarded.

Fiscal Impact

The total Pump House 1 Project (Project) costs are e stimated to be approximately $40 million.

Project costs in excess of grant fund s received, as well as costs for the local matches associated MEETING DATE: September 19, 2023
ITEM NO. 4.11(d)
FROM:

***APPROVED BY***

[email protected]

[email protected]
SUBJECT: 4.11(d)--Approve City of Redding as Applicant for Grants to Fund Pump Station 1 Replacement Project and Adopt Resolution approving a financial assistance application Chuck Aukland, Public
Works Director

APPROVED
Packet Pg. 204
Attachment: Previous Staff Report- 05-21-2024 (4.11(e)--Approve City of Redding as Applicant for Grant to Fund Pump Station 1 Replacement) Report to Redding City Council September 11, 2023
Re: 4.11(d)--Approve City of Redding as Applicant for Grants to Fund Pump Station 1 Replacement Page 2

with the grants will come from the Water Utility (Utility) Fund. The proposed grant programs do not require a local match, but applicants who offer some local match will typically be scored and ranked higher by the administering agencies and have a higher likelihood of receiving grant funding.

The project is included in the Utility’s current Capital Improvement Program and it h as been setting aside six percent of annual revenues for several years and accumulated a balance of approximately $16.5 million.

City staff may request approval from City Council (Council) for application of additional grants and/or loans for the project in the future, as opportunities are identified.

Alternative Action

The Council may choose not to apply for funds under one or all of these grant programs and provide staff with alternative direction.

Background/Analysis

The City’s Pump Station 1 (PS01) is located on the south bank of the Sacramento River, along the Sacramento River Trail and approximately one -quarter mile west and upriver from the Diestelhorst and Lake Redding Bridges. It pumps water from the Sacramento River to the City’s Foothill Water Treatment Plant (FWTP). The FWTP is the City’s largest and primary water supply, providing more than half of the City’s drinking water during average and peak demands.

PS01 is the only source of raw water to the FWTP, which makes it a critical component of the City’s water supply system.

PS01 was constructed in 1937, and has been in continual service since that time. Major modifications were performed in 1968, 1981, and 1989, to replace aging pumps and add new pumps to increase the station’s capacity. It currently has five vertical turbine pumps and its firm capacity is approximately 29 million gallons -per-day. Staff plans to completely replace P S01 because of the following general deficiencies:
• Its intake is located in a shallow area of the river that impacts its pumping capacity depending on the status of the Anderson Cottonwood Irrigation District dam , which is downriver;
• The existing intake and screens may not meet long -term state and federal criteria regarding protection of endangered fish species;
• Pumping capacity will need to be increased to meet the future demands of the FWTP; and • Based on the City’s General Plan seismic hazard map, it is located in an area of high seismic liquefaction potential and may not be adequate to withstand critical damage during an earthquake.

On May 5, 2020, the Council authorized execution of a Consulting and Professional Services Contract (C -8541) with Jacobs to perform an evaluation of project alternatives and prepare a Preliminary Design Rep ort for replacement of PS01. Based on recommendations in the Preliminary Design Report, the City has elected to proceed with a project alternative to replace and relocate PS01 at a new river trail location, approximately 1,600 feet west and upriver from the existing station.

APPROVED
Packet Pg. 205
Attachment: Previous Staff Report- 05-21-2024 (4.11(e)--Approve City of Redding as Applicant for Grant to Fund Pump Station 1 Replacement) Report to Redding City Council September 11, 2023
Re: 4.11(d)--Approve City of Redding as Applicant for Grants to Fund Pump Station 1 Replacement Page 3

The new PS01 location is in a deeper area within the Sacramento River that will allow for better operations and reliability. The new location is also adjacent to Jenny Creek, which presents an opportunity for the City to restore Jenny Creek in the area, a need that state regulating agencies have indicated the City will be required to perform , at some point. The creek restoration work will include removal of two existing culverts and restoration to an open channel. The culverts are currently preventing passage of Chinook salmon and steelhead into Jenny Creek. The restoration work will reconnect spawning salmon and steelhead in the Sacramento River to Jenny Creek , improve the pedestrian experience along the river trail, as well as open grant opportunities for the project.

On March 7, 2023, the Council authorized execution of an amendment to Jacobs’ contract for the second phase of professional consultant services associated with the project , includ ing environmental permitting, project fu nding assistance, right -of-way acquisition, final design, and engineering services during bidding and construction for the selected project alternative . Under its scope of services, Jacobs has assisted the City in identifying these grant opportunities and will continue to assist the City with applications for the grants, if approved by the Council.

The National Fish Passage Program (NFPP) grant program provides direct technical and financial assistance to remove instream barriers and restore aquatic organism passage and aquatic connectivity for the benefit of Federal trust resources. It aims to maintain or increase fish populations to improve ecosystem resiliency, provide quality fishing experiences, support the modernization of infrastructure, and contrib ute to enhanced community resilience to the impacts from climate change and other public safety hazards. NFPP funds a variety of project types including, but not limited to, dam removals, culvert replacements, floodplain restoration, and the installation o f fishways. The Jenny Creek restoration portion of the project makes it a good candidate to potentially receive grant funding from this program.

The Wildlife Conservation Board (WCB) was created by statute in 1947 to conserve California’s wildlife resourc es and provide for public recreation. WCB awards grants for fish and wildlife habitat conservation, restoration, and for development of compatible public access facilities . Its Stream Flow Enhancement Grant Program also presents a funding opportunity for t he project with the Jenny Creek restoration work included.

The Transformational Habitat Restoration and Coastal Resilience Grant program aim is to support transformational habitat restoration projects that restore marine, estuarine, or coastal ecosystems, using approaches that enhance community and ecosystem resilience to climate hazards. It prioritizes funding for habitat restoration actions that demonstrate significant impacts, rebuild productive and sustainable fisheries , contribute to the recovery and conservation of threatened and endangered species , promote climate -resilient ecosystems, especially in tribal, indigenous, and/or underserved communities, and improve economic vitality. The project should be a good candidate for funding from this program because of the included Jenny Creek restoration work.

State Water Resources Control Board (SWRCB) provides drinking water State Revolving Fund (SRF) funds for a wide range of drinking water infrastructure projects, including projects for treatment, transmission, distribution, source, storage, consolidation, and creation of new systems.

City staff and Jacobs are confirming that the City will meet disadvantaged community requirements for loan forgiveness (grants) for this project. The City intends to apply for these grant funds to supplement design and construction costs associated with the Pump Station 1

APPROVED
Packet Pg. 206
Attachment: Previous Staff Report- 05-21-2024 (4.11(e)--Approve City of Redding as Applicant for Grant to Fund Pump Station 1 Replacement) Report to Redding City Council September 11, 2023
Re: 4.11(d)--Approve City of Redding as Applicant for Grants to Fund Pump Station 1 Replacement Page 4

replacement. Prior to any SRF application submittal, an authorizing resolution is required. Staff has prepared the attached resolution for the Council’s co nsideration. The application resolution also provides SWRCB staff with the assurance the City is committed to the project. The resolution has been approved as to form by the City Attorney.

Environmental Review

This action is not a project as defined by t he California Environmental Quality Act, and no further action is required. The d esign and technical stud ies will provide the information necessary to ensure environmental compliance as the project progresses.

Council Priority/City Manager Goals

This agenda item is a routine operational item.

Attachments
^Resolution
^Location Map
Previous Staff Report

APPROVED
Packet Pg. 207
Attachment: Previous Staff Report- 05-21-2024 (4.11(e)--Approve City of Redding as Applicant for Grant to Fund Pump Station 1 Replacement)

RESOLUTION NO. 2023-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING

AUTHORIZING DESIGNATED CITY OFFICIALS TO FILE AN

APPLICATION FOR FINANCIAL ASSISTANCE FOR A FINANCIAL

AGREEMENT FROM THE STATE WATER RESOURCES CONTROL

BOARD TO ACCEPT AND EXPEND THOSE FUNDS IF THE

APPLICATION IS GRANTED

WHEREAS, the City of Redding (the “City) desires to apply for grant funding for its Pump Station 1 Replacement Project (the “Project”); and

WHEREAS, the City intends to finance the planning, design, construction, and associated fees of the Project with monies (the “Project Funds”) provided by the State of California, acting by and through the State Water Resources Control Board (the “State Water Board”); and

WHEREAS, the State Water Board may fund the Project Funds with proceeds from the sale of obligations, the interest upon which is excluded from gross income for federal income tax purposes (the “Obligations”); and

WHEREAS, prior to either the issuance of Obligations or the approval by the State Water Board of the Project Funds, the City desires to incur certain capital expenditures (the “Expenditures”) with respect to the Project from available monies of the City; and

WHEREAS, the City has determined that those monies to be advanced on and after the date hereof to pay the Expenditures are available only for a temporary period and it is necessary to reimburse the City for the Expenditures from the proceeds of the Obligations;

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Redding as follows:

1. The Public Works Director or Assistant Public Works Director (the “Authorized Representative”), or his/her designee, is hereby authorized and directed to sign and file, for and on behalf of, the City of Redding, a Financial Assistance Application for the financing agreement from the State Water Board for the planning, design, construction, and associated fees of the Project.

2. The Authorized Representative, or his/her designee, is designated to provide the assurances, certifications, and commitments required for the financial assistance application, including executing a financial assistance agreement from the State Water resources Control Board and any amendments or changes thereto.

APPROVED
Packet Pg. 208
Attachment: Previous Staff Report- 05-21-2024 (4.11(e)--Approve City of Redding as Applicant for Grant to Fund Pump Station 1 Replacement)

3. The Authorized Representative, or his/her designee, is designated to represent the City of Redding in carrying out the City’s responsibilities under the financing agreement, including certifying disbursement requests on behalf of the City of Redding and compliance with applicable state and federal laws.

I HEREBY CERTIFY that the foregoing resolution was introduced at a regular meeting of the City Council of the City of Redding on the 19th day of September, 2023, and was duly adopted at said meeting by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

__________________________________
MICHAEL DACQUISTO, Mayor

ATTEST: APPROVED AS TO FORM:

_________________________________ ___________________________________ SHARLENE TIPTON, City Clerk BARRY E. DeWALT, City Attorney

APPROVED
Packet Pg. 209
Attachment: Previous Staff Report- 05-21-2024 (4.11(e)--Approve City of Redding as Applicant for Grant to Fund Pump Station 1 Replacement)

APPROVED
Packet Pg. 210
Attachment: Previous Staff Report- 05-21-2024 (4.11(e)--Approve City of Redding as Applicant for Grant to Fund Pump Station 1 Replacement)

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Authorize the following actions relative to Request for Proposals (RFP) No. 5094 , to provide engineering services for the Pump House 1 Replacement Project:
(1) Award to Jacobs;
(2) Authorize the Mayor to execute the C onsultant and Professional Services Contract with Jacobs for Phase 1 (preliminary design) of the project, including project management, data review, geotechnical investigations, survey/mapping, preliminary e nvironmental review, construction financing evaluation, and preparation of a preliminary design report for replacement of Pump House 1 for a not-to-exceed fee of $488,829; and (3) Authorize the City Manager to approve contract amendments not to exceed $150,000.

Fiscal Impact

The total project costs are expected to be roughly $30 million. Funding for this project will come from the Water Utility Fund and the project is included in the current Capital Improvement Program. The City of Redding (City) plans to obtain State or Federal loans and/ or grants, with the design consu ltant’s assistance, to fund a portion of the construction costs for the project.

Should funding from loans or grants not materialize, the City may need to issue municipal bonds.

Alternative Action

The City Council (Council) may choose not to award the contract for Phase 1 preliminary design services for the project. This alternative will delay or eliminate the construction of the Pum p House 1 Replacement Project subjecting the City’s wat er system to significant vulnerabilities and potential regulatory action.

MEETING DATE: May 5, 2020
ITEM NO. 4.11(d)
FROM:

***APPROVED BY***

[email protected]

[email protected]
SUBJECT: 4.11(d)--Award Request for Proposals No. 5094 and Authorize Execution of Consulting and Professional Services Contract for the Pump House 1 Replacement Project Chuck Aukland, Public
Works Director

APPROVED
Packet Pg. 211
Attachment: Previous Staff Report- 05-21-2024 (4.11(e)--Approve City of Redding as Applicant for Grant to Fund Pump Station 1 Replacement) Report to Redding City Council April 28, 2020
Re: 4.11(d)--Award Request for Proposals No. 5094 Page 2

Background

The City ’s water system includes two water treatment plants, approximately 555 miles of conveyance and distribution pipe lines, 17 groundwater wells, 10 pump stations , and 12 reservoirs providing a total of 33.5 million gallons of storage. The City’s Pump House 1 (PH1) is located on the south bank of the Sacramento River, along the Sacramento River Trail and approximately 1/4 mile upriver from the Diestelhorst and Lake Redding Bridges. It pumps water from the Sacramento River to the City’s Foothill Water Tr eatment Plant (FWTP), its largest and primary water supply, providing more than half of the City’s drinking water during average and peak demands. PH1 is the only sou rce of raw water to the FWTP, making it a very critical component of the City’s water supply chain.

PH1 was constructed in 1937 , and has been in continual service since that time . Major modifications were performed in 1968, 1981, and 1989 , to replace agi ng pumps and add new pumps to increase the station’s capacity. It currently has five vertical turbine pumps and its firm capacity is approximately 28.9 million gallons per day (MGD).

In 2002, a feasibility study entitled “Draft Feasibility Study for the City of Redding Pump House No. 1 Fish Protection Project” (Feasibility Study) was prepared for the City by CH2M Hill (now Jacobs). Available funding was insufficient at that time to construct a new pumping facility or even to complete many of the recommend ed modifications. Therefore, the City was directed by National Oceanic and Atmospheric Administration (NOAA) Fisheries to pursue an interim retrofit solution for fish screening, which was installed at PH1 in 2006. However, the retrofitted screens depart from standard criteria under certain river and operating conditions and a s such are not a long term solution.

City staff plans to completely replace PH1 because of the following general deficiencies:
• Its intake is located in a shallow area of the river tha t impacts its capacity depending on the status of the Anderson Cottonwood Irrigation District (ACID) dam downriver. • The e xisting intake and screens may not meet long term state and federal criteria regarding protection of endangered fish species.
• Its capacity will need to be increased to meet the future capacity of the FWTP. • Based on the City’s General Plan seismic hazard map, it is located in an area of high seismic liquefaction potential and may not be adequate to withstand critical damage during a design earthquake.

City staff will consider four project alternatives, or combinations thereof, for replacement of Pump House 1, including:
• Replacement at the existing Pump House 1 location;
• Replacement at a new river trail location, approximately 2,000 feet upriver; • Replacement at the Keswick Reservoir; and
• Replacement with a riverbank filtration collector well system.

Design services for the PH1 replacement will be broken into two phases. Phase 1 of the design is included in the attached Consulting and Pr ofessional Services Contract. It will include preliminary design services for evaluation of the project alternatives, and preparation of a preliminary design report to al low the City to determine the appropriate project alternative to pursue.

APPROVED
Packet Pg. 212
Attachment: Previous Staff Report- 05-21-2024 (4.11(e)--Approve City of Redding as Applicant for Grant to Fund Pump Station 1 Replacement) Report to Redding City Council April 28, 2020
Re: 4.11(d)--Award Request for Proposals No. 5094 Page 3

Phase 2 of the design is not included in the attached Consulting and Professional Services Contract. It will involve the detailed design, environmental compliance documentation, permitting, project funding assistance, right-of-way acquisition, preparation of contract documents, and design services during the bid and construction periods for the selected project alternative. If the City is satisfied with Jacobs’ services at the completion of Phase 1 ( expected spring of 2021), then s taff intends to recommend at that tim e that the Council authorize negotiation for an amendment with Jacobs to add Phase 2 design services to the Contract.

Otherwise, a separate RFP will be required for Phase 2 engineering services.

CONSULTANT SELECTION PROCESS

A review and selection panel was formed with five members from the Public Works Water and Engineering Division s. The panel’s evaluation was based on consultants’ ability and qualifications to perform all phases of the engineering services that will be required, including both Phases 1 and 2.

Four proposals, including design fees in sealed envelopes, were received on January 24, 2020.

The panel members evaluated and scored each proposal based on consultants’ understanding of the project/scope, project approach, experience with fish sc reens, experience with riverbank filtration collector wells, qualifications of the project team and manager, familiarity with City projects and required procedures, ability to complete projects on-time and within budget, and the proposed teams’ location. After reviewing the proposals, the panel elected to interview all four of the firms that proposed.

Oral interviews were held on March 12, 2020, at City Hall. Each consultant team was allowed 55 minutes to provide a presentation and answer the City’s questi ons. The questions asked were the same for all consultant teams and were not provided to any team until they arrived for the interview; at which time , each participant was pro vided the questions in writing. Review Panel members evaluated and scored each consultant team based on their presentation and responses to the questions.

After the oral interviews, the review panel:
• Combined scores from the consultants’ proposals and oral interview to determine their overall score;
• Ranked consultants based on their overall score; and
• After ranking, opened consultant’s sealed fee envelopes.

The panel ranked the firms as follows:

Rank Firm Fee
1 Jacobs $488,829
2 Black & Veatch $576,210
3 West Yost $997,956
4 Stantech $1,160,516

Applying the evaluation crite ria to the proposals and oral interview scoring, it is the opinion of the selection panel that Jacobs is the most qualified team to provide the required services. This opinion is in part based on Jacobs’:
• Excellent fish screen and riverbank collector well design experience and qualifications; • Environmental and compliance team has a proven track record with similar projects;

APPROVED
Packet Pg. 213
Attachment: Previous Staff Report- 05-21-2024 (4.11(e)--Approve City of Redding as Applicant for Grant to Fund Pump Station 1 Replacement) Report to Redding City Council April 28, 2020
Re: 4.11(d)--Award Request for Proposals No. 5094 Page 4

• Design experience in the Sacramento River near the project area; • Creative design approach and ideas presented in their oral interview; and • Local team.

Replacement of Pump House 1 has been included in the City’s Water Master Plan for several years and is a necessary and critical improvement for the City’s water supply chain. Staff believes that Jacobs is the most qualified team to provid e the required design services and recommends that the Council authorize recommendations listed herein, including award to Jacobs’ for an amount not-to-exceed $488,829.

Council Priority/City Manager Goals

• This agenda item is a routine operational item.

Attachments
Agreement (available online)
Location Map

APPROVED
Packet Pg. 214
Attachment: Previous Staff Report- 05-21-2024 (4.11(e)--Approve City of Redding as Applicant for Grant to Fund Pump Station 1 Replacement)

PREVWAGE-Consulting and Professional Services Contract Page 1 Rev. 02/17

CITY OF REDDING

CONSULTING AND PROFESSIONAL SERVICES CONTRACT

THIS CONTRACT is made at Redding, California, by and between the City of Redding (“City”), a municipal corporation, and Jacobs Engineering Group Inc. (“Consultant”) for the purpose of City of Redding Pump House 1 Replacement Project (Phase 1-Preliminary Design).

WHEREAS, City does not have sufficient personnel to perform the services required herein thereby necessitating this Contract for personal services.

NOW, THEREFORE , the Parties covenant and agree, for good consideration hereby acknowledged, as follows:

SECTION 1. CONSULTANT SERVICES

Subject to the terms and conditions set forth in this Contract, Consultant shall provide to City the services described in Exhibit A, attached and incorporated herein. Consultant shall provide the services at the time, place and in the manner specified in Exhibit A.

SECTION 2. COMPENSATION AND REIMBURSEMENT OF COSTS

A. City shall pay Consultant for services rendered pursuant to this Contract, at the times and in the manner set forth in Exhibit B, attached and incorporated herein, in a total amount not to exceed Four Hundred Eighty-Eight Thousand Eight Hundred Twenty- Nine Dollars ($488,829). This sum includes all out -of-pocket travel, lodging and incidental expenses incurred by Consultant that are reasonably associated with the provision of services under this Contract. The payments specified herein shall be the only payme nts to be made to Consultant for services rendered pursuant to this Contract.

B. Consultant shall submit monthly invoices to City for work completed to the date of the invoice. All invoices shall be itemized to reflect the employees performing the requested tasks, the billing rate for each employee and the hours worked.

C. All correct, complete and undisputed invoices sent by Consultant to City shall be paid within thirty (30) calendar days of receipt.

D. Pursuant to Section 1781 of the Labor Code, Con sultant is advised that the work contemplated in Exhibit A, Task 2.2 and 2.3 of this contract is subject to the payment of prevailing wages and all other requirements of the Prevailing Wage Law. The prevailing wage of each job classification may be found b y inquiry with the California Department of Industrial Relations. Consultant shall comply with all laws related to the performance of public work including, but not limited to, the

APPROVED
Packet Pg. 215
Attachment: Previous Staff Report- 05-21-2024 (4.11(e)--Approve City of Redding as Applicant for Grant to Fund Pump Station 1 Replacement)

PREVWAGE-Consulting and Professional Services Contract Page 2 Rev. 02/17
employment of apprentices pursuant to Section 1777.5 of the Labor Code, wor k day/week hours and overtime rates pursuant to Sections 1813 and 1815of the Labor Code and the obligation set forth in Section 1774-1776 of the Labor Code in regards to payment of prevailing wages and to provide the City of Redding and Department of Industrial Relations certified payrolls when required. A certified copy of all payroll records relative to this project shall be submitted to the City of Redding along with the related invoice. Receipt of certified payroll records is a prerequisite to receiving payment.

E. No Consultant or subconsultant may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5. No Consultant or subconsultant may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5. All Consultants and subconsultants must furnish electronic certified payroll records to the Labor Commissi oner. This requirement applies to all public works projects, whether new or ongoing. Consultant is further advised that the work contemplated herein is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

SECTION 3. TERM AND TERMINATION

A. Consultant shall commence work on or about May 11, 2020, and complete said work no later than December 31, 2021. Time is of the essence.

B. If Consultant fails to perform its duties to the satisfaction of City, or if c onsultant fails to fulfill in a timely and professional manner its obligations under this Contract, then City shall have the right to terminate this Contract effective immediately upon City giving written notice thereof to Consultant.

C. Either Party may terminate this Contract without cause on thirty (30) calendar days’ written notice. Notwithstanding the preceding, if the term set forth in Section 3.A. of this Contract exceeds ninety (90) calendar days in duration, Consultant’s sole right to terminate shall be limited to termination for cause.

D. Consultant hereby acknowledges and agrees that the obligation of City to pay under this Contract is contingent upon the availability of City’s funds which are appropriated or allocated by the City Coun cil. Should the funding for the project and/or work set forth herein not be appropriated or allocated by the City Council, City may terminate this Agreement by furnishing at least thirty (30) calendar days’ written notice of its intention to terminate. In the event of a termination pursuant to this subdivision, Consultant shall not be entitled to a remedy of acceleration of payments due over the term of this Agreement. The Parties acknowledge and agree that the power to terminate described herein is required by Article 16, Section 18, of the California Constitution, and that constitutional provision supersedes any law, rule, regulation or statute which conflicts with the provisions of this Section.

APPROVED
Packet Pg. 216
Attachment: Previous Staff Report- 05-21-2024 (4.11(e)--Approve City of Redding as Applicant for Grant to Fund Pump Station 1 Replacement)

PREVWAGE-Consulting and Professional Services Contract Page 3 Rev. 02/17

E. In the event that City gives notice of termination, Consultant shall promptly provide to City any and all finished and unfinished reports, data, studies, photographs, charts or other work product prepared by Consultant pursuant to this Contract. City shall have full ownership, including, but not limited to, int ellectual property rights, and control of all such finished and unfinished reports, data, studies, photographs, charts or other work product.

F. In the event that City terminates the Contract, City shall pay Consultant the reasonable value of services ren dered by Consultant pursuant to this Contract; provided, however, that City shall not in any manner be liable for lost profits which might have been made by Consultant had Consultant completed the services required by this Contract. Consultant shall, not l ater than ten (10) calendar days after termination of this Contract by City, furnish to City such financial information as in the judgment of the City’s representative is necessary to determine the reasonable value of the services rendered by Consultant.

G. In no event shall the termination or expiration of this Contract be construed as a waiver of any right to seek remedies in law, equity or otherwise for a Party’s failure to perform each obligation required by this Contract.

SECTION 4. MISCELLANEOUS TERMS AND CONDITIONS OF CONTRACT

A. City shall make its facilities accessible to Consultant as required for Consultant’s performance of its services under this Contract, and, upon request of Consultant, provide labor and safety equipment as required by Consultant for such access.

B. Pursuant to the City’s business license ordinance, Consultant shall obtain a City business license prior to commencing work.

C. Consultant represents and warrants to City that it has all licenses, permits, qualifications and approvals of any nature whatsoever that are legally required for Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Contract any licenses, permits and approvals that are legally required for Consultant to practice its profession.

D. Consultant shall, during the entire term of this Contract, be construed to be an independent c ontractor and nothing in this Contract is intended, nor shall it be construed, to create an employer/employee relationship, association, joint venture relationship, trust or partnership or to allow City to exercise discretion or control over the professional manner in which Consultant performs under this Contract. Any and all taxes imposed on Consultant’s income, imposed or assessed by reason of this Contract or its performance, including but not limited to sales or use taxes, shall be paid by Consultant. Consultant shall be responsible for any taxes or penalties assessed by reason of any claims that Consultant is an employee of City. Consultant shall not

APPROVED
Packet Pg. 217
Attachment: Previous Staff Report- 05-21-2024 (4.11(e)--Approve City of Redding as Applicant for Grant to Fund Pump Station 1 Replacement)

PREVWAGE-Consulting and Professional Services Contract Page 4 Rev. 02/17
be eligible for coverage under City’s workers’ compensation insurance plan, benefits under the Public Em ployee Retirement System or be eligible for any other City benefit.

E. No provision of this Contract is intended to, or shall be for the benefit of, or construed to create rights in, or grant remedies to, any person or entity not a party hereto.

F. No p ortion of the work or services to be performed under this Contract shall be assigned, transferred, conveyed or subcontracted without the prior written approval of City. Consultant may use the services of independent contractors and subcontractors to perfor m a portion of its obligations under this Contract with the prior written approval of City. Independent contractors and subcontractors shall be provided with a copy of this Contract and Consultant shall have an affirmative duty to assure that said independent contractors and subcontractors comply with the same and agree to be bound by its terms. Consultant shall be the responsible party with respect to all actions of its independent contractors and subcontractors, and shall obtain such insurance and indemni ty provisions from its contractors and subcontractors as City’s Risk Manager shall determine to be necessary.

G. Consultant, at such times and in such form as City may require, shall furnish City with such periodic reports as it may request pertaining to the work or services undertaken pursuant to this Contract, the costs or obligations incurred or to be incurred in connection therewith, and any other matters covered by this Contract.

H. Consultant shall maintain accounts and records, including personnel, property and financial records, adequate to identify and account for all costs pertaining to this Contract and such other records as may be deemed necessary by City to assure proper accounting for all project funds. These records shall be made available f or audit purposes to state and federal authorities, or any authorized representative of City.

Consultant shall retain such records for three (3) years after the expiration of this Contract, unless prior permission to destroy them is granted by City.

I. Consultant shall perform all services required pursuant to this Contract in the manner and according to the standards observed by a competent practitioner of Consultant’s profession. All products of whatsoever nature which Consultant delivers to City pursuant to this Contract shall be prepared in a professional manner and conform to the standards of quality normally observed by a person practicing the profession of Consultant and its agents, employees and subcontractors assigned to perform the services contemplated by this Contract.

J. All completed reports and other data or documents, or computer media including diskettes, and other materials provided or prepared by Consultant in accordance with this Contract are the property of City, and may be used by City . City shall have all intellectual property rights including, but not limited to, copyright and patent rights, in said documents, computer media, and other materials provided by Consultant. City shall release, defend, indemnify and hold harmless Consultant from all claims, costs,

APPROVED
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expenses, damage or liability arising out of or resulting from City’s use or modification of any reports, data, documents, drawings, specifications or other work product prepared by Consultant, except for use by City on those portions of the City’s project for which such items were prepared.

K. Consultant, including its employees, agents, and subconsultants, shall not maintain or acquire any direct or indirect interest that conflicts with the performance of this Contract. Consultant shall comply with all requirements of the Political Reform Act (Government Code § 8100 et seq.) and other laws relating to conflicts of interest, including the following: 1) Consultant shall not make or participate in a decision made by City if it is reasonably foreseeable that the decision may have a material effect on Consultant’s economic interest, and 2) if required by the City Attorney, Consultant shall file financial disclosure forms with the City Clerk.

SECTION 5. INSURANCE

A. Unless modified in writing by City’s Risk Manager, Consultant shall maintain the following noted insurance during the duration of the Contract:

Coverage Required Not Required
Commercial General Liability X
Comprehensive Vehicle Liability X
Workers’ Compensation and Employers’ Liability X
Professional Liability (Errors and Omissions) X
(Place an “x” in the appropriate box)

B. Coverage shall be at least as broad as:

1. Insurance Services Office form number CG -0001, Commercial General Liability Insurance, in an amount not less than $1,000,000 per occurrence and $2,000,000 general aggregate for bodily injury, personal injury and property damage;

2. Insurance Services Office form number CA-0001 (Ed. 1/87), Comprehensive Automobile Liability Insurance, which provides for total limits of not less than $1,000,000 combined single limits per accident applicable to all owned, non-owned and hired vehicles;

3. Statutory Workers’ Compensation required by the Labor Code of the State of California and Employers' Liability Insurance in an amount not less than $1,000,000 per occurrence. Both the Workers’ Compensation and Employers' Liability policies shall contain the insurer's waiver of subrogation in favor of City, its elected officials, officers, employees, agents and volunteers;

APPROVED
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4. Professional Liability (Errors and Omissions) Insurance, appropriate to Consultant’s profession, against loss due to error or omission or malpractice in an amount not less than $1,000,000.

5. The City does not accept insurance certificates or endorsements with the wording “but only in the event of a named insured’s sole negligence” or any other verbiage limiting the insured’s insurance responsibility.

C. Any deductibles or self-insured retentions must be declared to and approved by City.

At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self -insured retentions as respects the City, its elected officials, officers, employees, agents and volunteers; or the Consul tant shall procure a bond guaranteeing payment of losses and related investigations, claims administration and defense expenses.

D. The General Liability shall contain or be endorsed to contain the following provisions:

1. City, its elected officials, officers, employees, and agents are to be covered as additional insured as respects liability arising out of work or operations performed by or on behalf of Consultant; premises owned, leased or used by Consultant; or automobiles owned, leased, hired or bor rowed by Consultant.

The coverage shall contain no special limitations on the scope of protection afforded to City, its elected officials, officers, employees, agents and volunteers.

2. The insurance coverage of Consultant shall be primary insurance as respects City, its elected officials, officers, employees, agents and volunteers. Any insurance or self-insurance maintained by City, its elected officials, officers, employees, agents and volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.

3. Coverage shall state that the insurance of Consultant shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

4. Each insurance policy required by this Contract shall be endorsed to state that coverage shall not be canceled except after thirty (30) calendar days' prior written notice has been given to City. In addition, Consultant agrees that it shall not reduce its coverage or limits on any such policy except after thirty (30) calendar days’ prior written notice has been given to City.

E. Insurance is to be placed with insurers with a current A.M.Best’s rating of no less than A-VII.

F. Consultant shall designate the City of Redding as a Certificate Holder of the

APPROVED
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insurance. Consultant shall furnish City with certificates of insurance and original endorsements effecting the coverages required by this clause. Certificates and endorsements shall be furnished to: Risk Management Department, City of Redding, 777 Cypress Avenue, Redding, CA 96001. The certificates and endorsements for each insurance policy are to be signed by a person authorized by the insurer to bind coverage on its behalf. All endorsements are to be received and approved by the City’s Risk Manager prior to the commencement of contracted services. City may withhold payments to Consultant if adequate certificates of insurance and endorsements required have not been provided, or not been provided in a timely manner.

G. The requirements as to the types and limits of insurance coverage to be maintained by Consultant as required by Section 5 of this Contract, and any approval of said insurance by City, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by Consultant pursuant to this Contract, including, without limitation, provisions concerning indemnification.

H. If any policy of insurance required by this Section is a “claims made” policy, pursuant to Code of Civil Procedure § 342 and Government Code § 945.6, Consultant shall keep said insurance in effect for a period of eighteen (18) months after the termination of this Contract.

I. If any damage, including death, personal inju ry or property damage, occurs in connection with the performance of this Contract, Consultant shall immediately notify City’s Risk Manager by telephone at (530) 225 -4068. No later than three (3) calendar days after the event, Consultant shall submit a written report to City’s Risk Manager containing the following information, as applicable: 1) name and address of injured or deceased person(s); 2) name and address of witnesses; 3) name and address of Consultant’s insurance company; and 4) a detailed description of the damage and whether any City property was involved.

SECTION 6. INDEMNIFICATION AND HOLD HARMLESS

A. Consistent with California Civil Code § 2782.8, when the services to be provided under this Contract are design professional services to be per formed by a design professional, as that term is defined under Section 2782.8, Consultant shall, to the fullest extent permitted by law, indemnify protect, defend and hold harmless, City, its elected officials, officers, employees, and agents, and each and every one of them, from and against all actions, damages, costs, liability, claims, losses, penalties and expenses (including, but not limited to, reasonable attorney’s fees of the City Attorney or legal counsel retained by City, expert fees, litigation c osts, and investigation costs) of every type and description to which any or all of them may be subjected by reason of, or resulting from, directly or indirectly, the negligence, recklessness, or willful misconduct of Consultant, its officers, employees or agents in the performance of professional services under this Contract, except when liability arises due to the sole negligence, active negligence or misconduct of the City.

APPROVED
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B. Other than in the performance of professional services by a design professional, which is addressed solely by subdivision (A) of this Section, and to the fullest extent permitted by law, Consultant shall indemnify protect, defend and hold harmless, City, its elected officials, officers, employees, and agents, and each and every one of them, from and against all actions, damages, costs, liability, claims, losses, penalties and expenses (including, but not limited to, reasonable attorney’s fees of the City Attorney or legal counsel retained by City, expert fees, litigation c osts, and investigation costs) of every type and description to which any or all of them may be subjected by reason of the performance of the services required under this Contract by Consultant its officers, employees or agents in the performance of profes sional services under this Contract, except when liability arises due to the sole negligence, active negligence or misconduct of the City.

C. The Consultant’s obligation to defend, indemnify and hold harmless shall not be excused because of the Consultant ’s inability to evaluate liability. The Consultant shall respond within thirty (30) calendar days to the tender of any claim for defense and indemnity by the City, unless this time has been extended in writing by the City.

If the Consultant fails to accept or reject a tender of defense and indemnity in writing delivered to City within thirty (30) calendar days, in addition to any other remedy authorized by law, the City may withhold such funds the City reasonably considers necessary for its defense and indemnity until disposition has been made of the claim or until the Consultant accepts or rejects the tender of defense in writing delivered to the City, whichever occurs first. This subdivision shall not be construed to excuse the prompt and continued performance of the duties required of Consultant herein.

D. The obligation to indemnify, protect, defend, and hold harmless set forth in this Section applies to all claims and liability regardless of whether any insurance policies are applicable. The policy limits of said insurance policies do not act as a limitation upon the amount of indemnification to be provided by Contractor.

E. City shall have the right to approve or disapprove the legal counsel retained by Consultant pursuant to this Section to represent City’s interests. City shall be reimbursed for all costs and attorney's fees incurred by City in enforcing the obligations set forth in this Section.

SECTION 7. CONTRACT INTERPRETATION, VENUE AND ATTORNEY FEES

A. This Contract shall be deemed to have been entered into in Redding, California. All questions regarding the validity, interpretation or performance of any of its terms or of any rights or obligations of the parties to this Contract shall be governed by California law. If any claim, at law or otherwise, is made by either party to this Contract, the prevailing party shall be entitled to its costs and reasonable attorneys' fees.

B. This document, including all exhibits, contains the entire agreement between the

APPROVED
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parties and supersedes whatever oral or written understanding each may have had prior to the execution of this Contract. This Contract shall not be altered, amended or modified except by a writing signed by City and Consultant. No verbal agreement or conversation with any official, officer, agent or employee of City, either before, during or after the execution of this Contract, shall affect or modify any of the terms or condit ions contained in this Contract, nor shall any such verbal agreement or conversation entitle Consultant to any additional payment whatsoever under the terms of this Contract.

C. No covenant or condition to be performed by Consultant under this Contract ca n be waived except by the written consent of City. Forbearance or indulgence by City in any regard whatsoever shall not constitute a waiver of the covenant or condition in question. Until performance by Consultant of said covenant or condition is complete, City shall be entitled to invoke any remedy available to City under this Contract or by law or in equity despite said forbearance or indulgence.

D. If any portion of this Contract or the application thereof to any person or circumstance shall be invalid or unenforceable to any extent, the remainder of this Contract shall not be affected thereby and shall be enforced to the greatest extent permitted by law.

E. The headings in this Contract are inserted for convenience only and shall not constitute a part hereof. A waiver of any party of any provision or a breach of this Contract must be provided in writing, and shall not be construed as a waiver of any other provision or any succeeding breach of the same or any other provisions herein.

F. Each Party here to declares and represents that in entering into this Contract, it has relied and is relying solely upon its own judgment, belief and knowledge of the nature, extent, effect and consequence relating thereto. Each Party further declares and represents that this Contract is made without reliance upon any statement or representation not contained herein of any other Party or any representative, agent or attorney of the other Party. The Parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms, and conditions of this Contract and that the decision of whether or not to seek the advice of counsel with respect to this Contract is a decision which is the sole responsibility of each of the Parties. Accordingly, no party shall be deemed to have been the drafter hereof, and the principle of law set forth in Civil Code § 1654 that contracts are construed against the drafter shall not apply.

G. Each of the Parties hereto hereby irrevocably waives any and all right to trial by jury in any action, proceeding, claim or counterclaim, whether in contract or tort, at law or in equity, arising out of or in any way related to this Agreement or the transactions contemplated hereby. Each Party further waives any right to consolidate any action which a jury trial has been waived with any other action in which a jury trial cannot be or has not been waived.

H. In the event of a conflict between the term and conditions of the body of this Contract

APPROVED
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and those of any e xhibit or attachment hereto, the terms and conditions set forth in the body of this Contract proper shall prevail. In the event of a conflict between the terms and conditions of any two or more exhibits or attachments hereto, those prepared by City shall prevail over those prepared by Consultant.

SECTION 8. SURVIVAL

The provisions set forth in Sections 3 through 7, inclusive, of this Contract shall survive termination of the Contract.

SECTION 9. COMPLIANCE WITH LAWS - NONDISCRIMINATION

A. Consultant shall comply with all applicable laws, ordinances and codes of federal, state and local governments.

B. In the performance of this Contract, Consultant shall not discriminate against any employee or applicant for employment because of race, col or, ancestry, national origin, religious creed, sex, sexual orientation, disability, age, marital status, political affiliation, or membership or nonmembership in any organization. Consultant shall take affirmative action to ensure applicants are employed and that employees are treated during their employment without regard to their race, color, ancestry, national origin, religious creed, sex, sexual orientation, disability, age, marital status, political affiliation, or membership or nonmembership in any organization. Such actions shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training.

SECTION 10. REPRESENTATIVES

A. City’s representative for this Contract is Kurt Maire , email [email protected], telephone number (530) 225 -4081, fax number (530) 245-7024. All of Consultant’s questions pertaining to this Contract shall be referred to the above-named person, or to the representative's designee.

B. Consultant’s representative for this Contract is Kim Hein , email [email protected], telephone number ( 530) 355-8488. All of City’s questions pertaining to this Contract shall be referred to the above-named person.

C. The representatives set forth herein shall have authority to give all notices required herein.

SECTION 11. NOTICES

A. All notices, requests, demands and other communications hereunder shall be deemed given only if in writing signed by an authorized representative of the sender (may be other than the representatives referred to in Section 10) and delivered by f acsimile,

APPROVED
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with a hard copy mailed first class, postage prepaid; or when sent by a courier or an express service guaranteeing overnight delivery to the receiving party, addressed to the respective parties as follows:

To City:

City of Redding – Engineering
Mr. Kurt Maire, P.E.
777 Cypress Avenue
Redding, CA 96001

To Consultant:

Jacobs Engineering Group Inc.

Mrs. Kimberly Hein, P.E.
2525 Airpark Drive
Redding, CA 96001

B. Either party may change its address for the purposes of this paragraph by giving written notice of such change to the other party in the manner provided in this Section.

C. Notice shall be deemed effective upon: 1) personal service; 2) two calendar days after mailing or transmission by facsimile, whichever is earlier.

SECTION 12. AUTHORITY TO CONTRACT

A. Each of the undersigned signatories hereby represents and warrants that they are authorized to execute this Contract on behalf of the respective parties to this Contract; that they have full right , power and lawful authority to undertake all obligations as provided in this Contract; and that the execution, performance and delivery of this Contract by said signatories has been fully authorized by all requisite actions on the part of the respective parties to this Contract.

B. When the Mayor is signatory to this Contract, the City Manager and/or the Department Director having direct responsibility for managing the services provided herein shall have authority to execute any amendment to this Contract which does not increase the amount of compensation allowable to Consultant or otherwise substantially change the scope of the services provided herein.

SECTION 13. DATE OF CONTRACT

The date of this Contract shall be the date it is signed by City.

APPROVED
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APPROVED
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2525 Airpark Drive
Redding, CA 96001
United States
T +1.530.243.5831
F +1.530.243.1654

www.jacobs.com

Jacobs Engineering Group Inc.

PPS0402201345RDD 1
Exhibit A
April 14, 2020
Attention: Josh Watkins, Water Manager
City of Redding
777 Cypress Avenue
Redding, CA 96001
Subject: Scope of Engineering Services to City of Redding (COR) Pump House 1 Replacement Project (Phase 1 – Preliminary Design)
Dear Mr. Watkins:

This letter presents Jacobs Engineering Group, Inc.’s (JACOBS) proposed Scope of Engineering Services (Exhibit A) for the Pump House 1 Replacement Project - Phase 1 Preliminary Design (Project). We are proposing to perform the work under the City of Redding Consulting and Professional Services Agreement on a not-to- exceed time and materials basis per the rate schedule (Exhibit B).

Per Request for Proposal (RFP) No. 5094, the effort associated with this Project will require two separate phases.

Phase 1 will involve preliminary design (alternatives evaluation) services and preparation of a Preliminary Design Report (PDR) with recommendations. Phase 2 will involve the detailed design, environmental compliance documentation, permitting, project funding assistance, right-of-way acquisition, and preparation of contract documents, as well as design services during the bid and construction periods for replacem ent of Pump House 1 (PS1)and installation of a new raw water pipeline, as required. The City will issue a contract for Phase 1. If the City is satisfied with the PDR and the JACOBS services to that point, the City intends to provide JACOBS a contract amendment to work on Phase 2.

Project Introduction
The City of Redding (City) PS1 supplies approximately 28.9 million gallons per day (mgd) of Sacramento River water to the Foothill Water Treatment Plant (FWTP) through two 30-inch-diameter pipelines. It is the primary delivery source and a critical component for the FWTP. PS1 is currently located on the right bank (looking downstream) of the Sacramento River along the Sacramento River Trail approximately 0.25 miles upstream of the Diestelhorst Bridge.

PS1 is scheduled for replacement based primarily on the following:
▪ Current location is within significant habitat for endangered winter-run salmon and the current screening is not optimal for species protection and does not meet state and federal fishery criteria. ▪ Limited intake capacity during low river stages due to shallow river depth during times when the Anderson - Cottonwood Irrigation District (ACID) diversion dam flashboards are not in place. This situation m akes the City dependent on ACID operations at the diversion dam, which typically has flashboards installed only from April to November.

APPROVED
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Subject: Scope of Engineering Services to City of Redding (COR) Pump House 1 Replacement Project

PPS0402201345RDD 2
▪ The City’s General Plan identified PS1 as being located in an area of high seismic liquefaction potential and recommended that the structure be evaluated for its ability to withstand damage during a design earthquake.
▪ Proposed FWTP expansion up to a capacity of 42 mgd per the City’s Water Master Plan. ▪ Limited workspace for maintenance around the pumping units and other equipment.

The objective of Phase 1 Preliminary Design is to provide review of alternatives, sufficient engineering, major design elements, economic information, and screening the alternatives so the City can decide how to proceed with implementation of the Project. Alternatives, including combinations thereof, will be selected in a collaborative process with the City to be evaluated during Phase 1 and include the following:
▪ Alternative 1 – Existing Pump Station 1 Location
▪ Alternative 2 – New River Trail Location
▪ Alternative 4 – Keswick Reservoir Location
▪ Alternative 5 – Riverbank Filtration Collector Well System Scope of Engineering Services
The scope of engineering services to provide for the Project definition phase are outlined by tasks below:

Task 1 – Project Management, Meetings, and Quality Control Subtask 1.1 – Project Management
The purpose of this subtask is to provide for the initiation and overall management of Project activities. An overall schedule and work plan will be developed and implemented so that work activities are completed in an integrated and timely manner. In addition, this task includes those elements necessary to manage, lead, and control the Project.

JACOBS will furnish project management services for the Project, as fol lows:
▪ Status Reporting – Monitor budget, progress, and schedule. Monitor work efforts and evaluate actual versus planned progress. Changes in scope will be communicated to the City. Provide verbal progress reports to the City’s project manager as necessary.
▪ Administration – Maintain Project records, manage and process Project communications, and coordinate Project administrative matters. Prepare monthly invoices and Project status reports. ▪ Coordination – Coordinate tasks/subtasks and staff, including coordination with the City, to complete authorized work on schedule and within budget.

JACOBS will manage the health, safety, and environmental activities of its staff . JACOBS will prepare a project- specific Health and Safety Plan. JACOBS will address safety in the office and during site visits. JACOBS is not responsible for the health and safety of other project participants.

Deliverables: Monthly invoices with status reports.

Subtask 1.2 – Meetings
The purpose of this subtask is to provide coordination of Project activities.

APPROVED
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Subject: Scope of Engineering Services to City of Redding (COR) Pump House 1 Replacement Project

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JACOBS will conduct meetings for the Project as follows:
▪ Kickoff meeting with City of Redding at City Hall to reinforce key project objectives, critical milestones, budget, critical success factors, and team roles and responsibilities (assume 4 hours with Project Manager, Design Manager, and four key design team members).
▪ Up to 12 monthly status conference calls or meetings at City Hall between City and JACOBS. JACOBS will prepare monthly agendas and summary minutes, including ongoing work, issues pending, action items, and status of open action items.
▪ One (1) Alternatives Analysis Workshop with the City (assume 4 hours; attended by Project Manager, Design Manager, Environmental, and Permitting Leads).
▪ One (1) Preliminary Design Workshop with City and state/federal agencies (assume 4 hours; attended by Project Manager, Design Manager, Environmental, and Permitting leads).

Deliverables: Meeting agendas and meeting minutes.

Subtask 1.3 – Quality Control
The purpose of this subtask is to provide quality assurance/quality control (QA/QC) for the Project. Upon completion of the Draft and Pre-Final PDR phases, senior members of the JACOBS team will review design and construction methodology, drawings, calculations, Project design report, and the overall integrity of the design.

Internal reviews by senior engineers using quality review forms (QRFs) will be performed on Draft and Pre-Final PDR deliverables.

Comments received from the quality control reviewers will be reviewed and adjudicated by the design team, with changes and additions incorporated into the design documents prior to delivery to the City.

Deliverables: No specific deliverables; work products to be incorporated in the PDR.

Task 2 – Data Review, Geotechnical Investigations, and Survey/Mapping Subtask 2.1 Data Review
JACOBS will review available data, reports, mapping, and geotechnical reports. The following information may include, but not limited to:
▪ CH2M HILL (now JACOBS) prepared the Draft Feasibility Study for the City of Redding Pump House No. 1 Fish Protection Project in February 2002.
▪ Record Documents: JACOBS will review available record documents, including record drawings, technical specifications, design reports, and geotechnical data reports. ▪ Federal, State, and Local Requirements: JACOBS will determine, with assistance from the City, regulatory requirements applicable for the Project. JACOBS will research and document restrictions as they pertain to the proposed Project alternatives.

Deliverables: No specific deliverables; work products to be incorporated in the PDR.

APPROVED
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Subtask 2.2 Geotechnical Investigations
JACOBS will perform geotechnical and geophysical investigations necessary to provide sufficient data for Phase 1.

Geophysical refraction surveys will be performed to provide profiles with well-contrasted changes in seismic velocity that facilitates interpretation of subsurface stratigraphy. The seismic velocity of the rock will evaluate the feasibility of excavation, or excavatability, of the rock and feasibility of driving sheet piles for scour protection and cofferdam construction.

One geophysical refraction survey line is proposed for each Alternative 1 and Alternative 2 (two lines total), but no survey lines will be provided for either Alternative 4 or Alternative 5. The survey reveals subsurface strata to the anticipated excavation depth. Following the completion of the geophysical survey, up to two soil borings will be drilled adjacent to the river trail at the location of the proposed pump station.

The potential for liquefaction will be evaluated from the borehole data, as liquefaction mitigation would significantly contribute to the cost of the alternative. Samples are te sted in the laboratory to evaluate their consistency and properties.

Up to two soil borings total will first be drilled at two potential collector well sites. The sites are identified as Area 4 in the 1972 report to the City by Ranney, and an area on the south side of the river near the ACID Fish Screen.

If the soil borings find adequate sands and gravels are present for a potential collector well and the City approves the pumping well site, up to one 12-inch-diameter pumping well will be completed.

Three observation wells would be installed at approximate radial distances between 30 to 150 feet from the pumping/test well at a location approved by the City. These wells would be used to monitor how the water table responds to pumping from the test well. Following development of all the wells, the test well would be pumped for a minimum of 24 hours while observing the response in the monitoring wells. The results of the pumping test will be used to estimate the hydraulic capacity of the proposed collector well site.

Assumptions: The soil boring drilling and geophysical surveys are performed during the course of one working day at each location. The well installation development and testing would b e completed during approximately 2 weeks at each location. It is assumed that site access is provided for the geophysical crew and drill rigs. It is assumed that no permits will be needed to perform the geophysical survey. Well permits will be obtained through Shasta County. The geophysical survey and drilling crews will work under the supervision of JACOBS.

Assume that City encroachment permits will be required for borings and City will waive the encroachment permit fees.

Deliverables: A geotechnical data report will be prepared to summarize the field investigation and testing results.

The geologic hazards associated with each alternative will be discussed and a determination will be made of the potential for a future collector well at up to two sites. A geotechnical data report will be incorporated in the PDR.

Subtask 2.3 Surveying and Mapping
Ground surface surveys, both on bank and on the river bottom, will be performed as necessary to complete the preliminary design for Alternative 1 and Alternative 2. Two cross-sections perpendicular to the river will be surveyed at both the Alternatives 1 and 2 sites to determine preliminary facility elevations. Assumes two people

APPROVED
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PPS0402201345RDD 5
for one day in the field for this task. No surveying and mapping are included herein for Alternatives 4 and 5 because this information is not required for Phase 1 evaluations.

JACOBS will perform a preliminary right-of-way assessment and identify potential right-of-way issues based on readily available GIS data. Right-of-way surveys will be performed in Phase 2.

Deliverables: No specific deliverables; work products to be incorporated in the PDR.

Task 3 – Preliminary Environmental Review
The purpose of this task is to evaluate the environmental viability and issues related to each proposed alternative. JACOBS will perform a screening-level review of the biological and cultural impact potential for each site based upon readily available data and technical experience in the Project area. This includes for each site:
▪ One-day reconnaissance level site visit with California Natural Diversity Data Base (CNDDB) and Biogeographic Information and Observation System Database (BIOS) data reviews for any potential endangered or listed species within each Project.
▪ Identification of the likely Area of Potential Effect (APE) and initial review by a JACOBS archaeologist and cultural resources specialist. California Historical Resource Information System (CHRIS) surveys will likely only be completed for the selected alternative in Phase 2. ▪ Review of water rights and evaluation for change in point-of-diversion. ▪ Preliminary delineation of the Ordinary High-Water Mark (OWHM) is performed for an engineering alternatives review. Detailed wetland delineation and permitting is completed in Phase 2 once the Project is defined.
▪ Coordination with National Marine Fisheries Service (NMFS), California Department of Fish & Wildlife (CDFW), and United States Army Corps of Engineers (USACE) to determine the preliminary feasibility of each selected alternative.
▪ Gather information related to existing river bank collector well systems adjacent to anadromous waterways in northern California and analyze their permitting and regulatory challenges.

Assumptions:
▪ Least Environmentally Damaging Practicable Alternative (LEDPA) document will not be completed in Phase

1. LEDPA analysis will be included in Phase 2 if individual permit cannot be avoided from USACE. ▪ California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) compliance is considered for each alternative with assumptions. CEQA and NEPA documents are included in Phase 2.

Deliverables: No specific deliverables; work products to be incorporated in the Preliminary Design Report.

Task 4 – Construction Funding Evaluation
The purpose of this task is to provide a list of viable funding alternatives like California State Revolving Fund (SRF) and the Water Infrastructure Finance and Innovation Act (WIFIA) for the project construction and rank them based on likelihood of successful application, associated interest rates, terms, design or construction related requirements, potential impacts to the project schedule, related reporting or monitoring requirement s, and other important aspects associated with each funding alternative.

APPROVED
Packet Pg. 231
Attachment: Previous Staff Report- 05-21-2024 (4.11(e)--Approve City of Redding as Applicant for Grant to Fund Pump Station 1 Replacement)

April 14, 2020
Subject: Scope of Engineering Services to City of Redding (COR) Pump House 1 Replacement Project

PPS0402201345RDD 6
Assumptions:
▪ Up to four funding mechanisms are reviewed and ranked in the PDR. ▪ Applications for funding submission are not included in Phase 1.

Deliverables: No specific deliverables; work products to be incorporated in the Preliminary Design Report.

Task 5 – Preliminary Design Report
The purpose of this task is to provide the City of Redding with a PDR with the preferred alternative for the City to consider for Phase 2 Final Design.

JACOBS will follow a three-phase process for delivery of the preliminary design for the Project. This process includes producing preliminary deliverables at three phases of the design (Draft, Pre-Final, and Final Preliminary Design). At the Draft and Pre-Final phases, JACOBS will provide information for review and provide for resolution of key issues before proceeding to the next phase. The information collected, and the concepts defined in each consecutive phase, will form the basis for subsequent work.

Each phase will include specific deliverables, which are identified in the following subtasks. Design review workshops (at City Hall) with the City of Redding will be conducted at critical design milestones as identified in the following subtasks. The City of Redding will provide comments to JACOBS within 3 weeks of receiving the documents.

Project Design Criteria
The Project design criteria will be developed for evaluating the alternatives and will be included in the PDRs.

Engineering design criteria will address resource agency criteria, structural, civil, geotechnical, mechanical, electrical, conveyance pipeline, cost and financial analysis, and construction elements. Operations criteria will encompass diversion requirements and other operations to maintain water deliveries during construction.

Development and Evaluation of Alternatives and Components Alternatives will be developed in concert with the City. JACOBS anticipates up to four alternatives will be evaluated per the project design criteria. JACOBS will prepare information associated with each alternative to provide information for a project workshop with the City and agencies to ensure consensus of alternatives.

JACOBS will evaluate design criteria and prepare conceptual design documents for the alternatives and components. Conceptual design documents will include approximately three drawings per alternative: site plan, facility layout plan, cross sections, river and screen criteria, construction phasing approach, operations and maintenance (O&M), construction cost estimates, and life-cycle cost will be included in the PDRs.

JACOBS will provide a clearly defined ranking system and rank the four alternatives based on performance, capital and operating costs, environmental impacts, and other factors that should be considered.

Subtask 5.1 – Draft Preliminary Design Report
JACOBS will prepare Draft Preliminary Design Report to document the information prepared to select the preferred design alterative for the Project.

APPROVED
Packet Pg. 232
Attachment: Previous Staff Report- 05-21-2024 (4.11(e)--Approve City of Redding as Applicant for Grant to Fund Pump Station 1 Replacement)

April 14, 2020
Subject: Scope of Engineering Services to City of Redding (COR) Pump House 1 Replacement Project

PPS0402201345RDD 7
The Draft PDR will include cost estimates for the remaining phases of the Project, including environmental and permitting, easement acquisition (City to provide land value assumptions), final engineering and design, services during construction (engineering support and construction management), construction, and O&M.

Construction cost estimates will be prepared to the level of accuracy based on the information available within normal industry standards. Estimates will be formatted in accordance with the Project design CSI specification format and segregated by facility. Where sufficient detailed information is lacking to obtain reasonably accurate prices of materials a contingency allowance may be applied. Escalation allowances will be used to provide an opinion of the estimated construction costs at the midpoint of construction.

This report is expected to be a working document at this stage of design.

JACOBS will facilitate a Preliminary Design Workshop with the City and agencies to review the preliminary design and receive input from the City and agencies.

Deliverables: Electronic files (pdf format) and five (5) hard copy sets of Draft PDR documents and preliminary construction cost estimates.

Subtask 5.2 – Pre-Final Preliminary Design Report
JACOBS will prepare Pre-Final PDR for the Project. PDR review comments from the City and federal and state agencies will be incorporated. The Pre-Final submittal will include the concept drawings and preliminary construction costs. The PDR will include an estimate for annual operating costs, estim ated service life for major components and equipment, and provide a life-cycle cost analysis for each alternative.

The Pre-Final PDR review submittal will recommend a project alternative and is intended to be essentially ready for City of Redding preferred alternative selection. The PDR will document the major design criteria used for the various project components.

Deliverables: Electronic files (pdf format) and five (5) hard copy sets of Pre-Final PDR documents and preliminary construction cost estimates.

Subtask 5.3 – Final Preliminary Design Report
This is the final phase of the PDR. Review comments from the Pre-Final PDR from the City of Redding review will be incorporated. JACOBS will prepare the Final PDR, which will be stamped by California Registered Professional Engineers. The Final PDR will include design criteria, to be used as the preliminary basis of design for Phase 2, for the City’s preferred alternative.

Deliverables: Electronic files (pdf format) and five (5) hard copy sets of P.E. stamped PDR documents.

Schedule
The Scope of Engineering Services and activities is anticipated to commence in May 2020 and will be completed no later than March 2021 assuming COVID-19 does not affect field work schedules. The Scope of Engineering Services and activities associated with this Project will be completed in accordance with the following approximate milestones:
▪ Project Authorized and Notice to Proceed by City of Redding– Mid-May 2020 ▪ Complete Draft Preliminary Design – September 2020

APPROVED
Packet Pg. 233
Attachment: Previous Staff Report- 05-21-2024 (4.11(e)--Approve City of Redding as Applicant for Grant to Fund Pump Station 1 Replacement)

April 14, 2020
Subject: Scope of Engineering Services to City of Redding (COR) Pump House 1 Replacement Project

PPS0402201345RDD 8
▪ Complete Pre-Final Preliminary Design – December 2020 ▪ Complete Final Preliminary Design – March 2021
The Scope of Engineering Services shall be considered complete when final deliverables are deemed acceptable by the City. Efforts will be made by the JACOBS to complete the work in a timely manner. However, it is agreed that the JACOBS cannot be responsible for delays occasioned by factors beyond JACOBS control, or factors which would not reasonably have been foreseen at the time this Scope of Engineering Services was executed.

Budget
The budgetary amount for professional services and expenses are provided in Exhibit B. JACOBS will make reasonable efforts to complete the work within the budget. JACOBS is not obligated to incur costs beyond the indicated budget, as may be adjusted, and the City of Redding is not obligated to pay JACOBS beyond these limits.

The rates as shown in Exhibit B will be escalated for year 2021, while not exceeding the authorized total amount.

In the event that a task or subtask is complete and the task or subtask budget is not fully sp ent, upon City approval, remaining funds may be transferred to other tasks which might require additional budget, while not exceeding the authorized total amount.

Additional Services Not Included
The services described below are not included in this Scope of Engineering Services but can be performed if requested and approved by City and JACOBS. Time, scope, and fee have not been budgeted for the tasks listed hereunder. Authorization to proceed shall be in the form of an amendment to this Scope of Engineerin g Services specifying the work to be performed and the additional payment for such services rendered. ▪ Additional workshops not listed above
▪ Environmental permitting support exceeding those listed above ▪ Survey and mapping exceeding those listed above
▪ Final engineering and design services
▪ Construction management services
▪ Materials testing or special inspection services
▪ Additional items noted to be excluded within the Scope of Engineering Services If you have any questions or require further information do not hesitate to contact Kimberly Hein at 530.355.8488.

Sincerely,

Lisa Alliger, P.E. Kimberly Hein, P.E.

Manager of Projects Project Manager
cc: Kurt Maire, City of Redding Public Works Engineer

APPROVED
Packet Pg. 234
Attachment: Previous Staff Report- 05-21-2024 (4.11(e)--Approve City of Redding as Applicant for Grant to Fund Pump Station 1 Replacement) Exhibit B

PPS0402201345RDD 1
Engineering Services for the Pump House 1 Replacement Project for the City of Redding
Consultant Fee
Phase 1 Fee Summary
Task
No. Description Labor Fee
Subcontractor
Fee Expenses Fee
Task 1 Project Management
Task 1.1 Project Management $23,376.00 $0.00 $0.00 $23,376.00 Task 1.2 Meetings $21,148.00 $0.00 $1,000.00 $22,148.00 Task 1.3 Quality Control $17,664.00 $0.00 $0.00 $17,664.00 Task 1 Subtotal $62,188.00 $0.00 $1,000.00 $63,188.00

Task 2 Data Review, Geotechnical Investigations, and Survey/Mapping Task 2.1 Data Review $14,892.00 $0.00 $0.00 $14,892.00 Task 2.2 Geotechnical
Investigations
$41,016.00 $19,541.00 $2,000.00 $62,647.00
Task 2.2 Drilling/Pump Testing $0.00 $135,524.00 $0.00 $135,524.00 Task 2.3 Surveying and Mapping $4,080.00 $7,455.00 $800.00 $12,335.00 Task 2 Subtotal $59,988.00 $162,520.00 $2,800.00 $225,308.00

Task 3

Preliminary Environmental
Review

$44,288.00

$0.00

$0.00

$44,288.00
Task 3 Subtotal $44,288.00 $0.00 $0.00 $44,288.00

Task 4

Construction Funding
Evaluation

$19,576.00

$0.00

$0.00

$19,576.00
Task 4 Subtotal $19,576.00 $0.00 $0.00 $19,576.00

Task 5

Preliminary Design Report
(Preliminary, Pre-Final, and
Final PDR)

$136,469.00

$0.00

$0.00

$136,469.00
Task 5 Subtotal $136,469.00 $0.00 $0.00 $136,469.00

TOTAL PHASE 1 $488,829.00

APPROVED
Packet Pg. 235
Attachment: Previous Staff Report- 05-21-2024 (4.11(e)--Approve City of Redding as Applicant for Grant to Fund Pump Station 1 Replacement)

PPS0402201345RDD 2
Consultant Rates
Engineering Services for the Pump House 1 Replacement Project for the City of Redding 2020 Hourly Billing Rates
Labor Classification
Hourly Billing
Rate
Office/Clerical/Accounting $108
Junior-Level Technician $80
Mid-level Technician $123
Senior-Level Technician $179
Staff Engineer 1 $122
Staff Engineer 2 $133
Associate Engineer $135
Project Engineer $187
Engineer Specialist/Associate Project Manager $204
Senior Technologist/Project Manager $255
Principal Technologist/Senior Project Manager $283
Includes engineering, consulting planner, and scientist disciplines.

Notes:
1) A markup of 5 percent will be applied to all Other Direct Costs and Expenses. 2) Direct expenses are those necessary costs and charges incurred for the PROJECT including, but not limited to:
a) The direct costs of transportation, meals and lodging, mail, subcontracts, outside services, and equipment and supplies.
b) Consultant’s current standard rate charges for direct use of Consultant’s vehicles, laboratory test and analysis, printing and reproduction services, and certain field equipment; and c) Consultant’s standard project charges for special health and safety requirements of Occupational Safety and Health Administration.
3) Consultant’s current standard rates for direct expenses shall be used. These rates are subject to change following internal audits and reviews.
4) These rates are effective January 1, 2020, through December 31, 2020. Rate schedule is subject to annual revision to reflect current rates and not to exceed 4 percent per year for subsequent years of the contract.

APPROVED
Packet Pg. 236
Attachment: Previous Staff Report- 05-21-2024 (4.11(e)--Approve City of Redding as Applicant for Grant to Fund Pump Station 1 Replacement)

APPROVED
Packet Pg. 237
Attachment: Previous Staff Report- 05-21-2024 (4.11(e)--Approve City of Redding as Applicant for Grant to Fund Pump Station 1 Replacement)

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Authorize the following actions regarding Highway Bridge Program grant funding from the State of California Department of Transportation:
(1) Accept additional grant funds awarded to the City of Redding for the Girvan Road Bridge over Olney Creek Project (Project); and
(2) Adopt Resolution approving and adopting the 72nd Amendment to City Budget Resolution No. 2023-060 appropriating $296,580 for the Project.

Fiscal Impact

An additional $296,580 in Highway Bridge Program (HBP) grant funds has been allocated to the City of Redding (City) for the Girvan Road Bridge over Olney Creek Project (Project). These additional grant funds will allow staff to complete the project design and advertise for construction. The b ridge project requires an 11.47 percent ($38,425) local funds match which staff has identified Traffic Impact Fee (TIF) funds. Previously allocated HBP funds for preliminary engineering in the amount of $ 493,146, and $63,893 in TIF match, were insufficient to complete design for the project.

Alternative Action

The City Council (Council) may choose not to accept the additional grant funding. In this case, the City would lose $ 296,580 in grant funding for the project and additional City funds would need to be used to complete the project. Alternatively, the Council could choose not to proceed with the project and the City would need to reimburse the State of California for costs incurred to date.

MEETING DATE: April 1, 2025
ITEM NO. 4.11(f)
FROM:

***APPROVED BY***

[email protected]

[email protected]
SUBJECT: 4.11(f)--Accept Grant Funds from State of California Department of Transportation and Adopt Budget Resolution Appropriating Funds Michael Webb, Public Works
Director
Packet Pg. 238
Report to Redding City Council March 25, 2025
Re: 4.11(f)--Accept Grant Funds and Adopt Budget Resolution for Girvan Road Bridge over Olney Creek Page 2

Background/Analysis

Over the course of the environmental studies phase and the preliminary engineering and design for the project there has been a substantial increase in professional services required, mostly associated with the extended project duration due to environmental/cultural concerns. As the consultant is approaching the end of the environmental phase they have estimated that the project will extend until 2028 for construction completion.

Staff submitted the required documentation to the California Department of Transportation (Caltrans), the agency that administers the HBP, to request additional HBP funds to fully fund the project.

Caltrans has pro grammed and approved the City’s request for additional HBP funding in the amount of $ 296,580 which needs to be allocated to the City’s project budget. The total bridge project (including design, environmental, right -of-way, and construction) is estimated to be approximately $8.5 million dollars , with 88.53 percent funded by the HBP and the remaining

11.47 percent coming from Citywide TIF or City’s Streets Division’s maintenance funds.

The Girvan Road bridge was constructed in 1960 and is currently designated as “functionally obsolete” per Caltrans’ Bridge Inspection Reports. This designation is largely due to the amount of traffic using the bridge and the l ack of shoulders, pedestrian facilities, and turning movement capacity. The project will replace the existing 32-foot-wide, two-lane bridge with a 54-foot-wide bridge that includes two , 12-foot travel lanes ; two, 8-foot shoulders ; and two , 7-foot Type 26 sidewalk barriers. These improvements meet the requirements of both the American Association of State Highway and Transportation Officials and the City.

Environmental Review

This action, accepting additional grant funding, is not a project as defined unde r the California Environmental Quality Act, and no further action is required.

Council Priority/City Manager Goals

• This agenda item is a routine operational item.

Attachments
^Resolution
^Location Map
Packet Pg. 239
RESOLUTION NO. 2025-___

A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 72nd AMENDMENT TO CITY BUDGET RESOLUTION NO. 2023-060
APPROPRIATING $296,580 IN HIGHWAY BRIDGE PROGRAM (HB P) GRANT

FUNDING FOR THE GIRVAN ROAD BRIDGE OVER OLNEY CREEK PROJECT FOR FISCAL YEAR 2024-2025

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDDING

THAT Budget Resolution No. 2023-060 be and is hereby amended as follows:

FUND DIVISION DESCRIPTION INCREASE DECREASE
151

1671 Transportation Grant Projects

$296,580

THAT account titles and numbers requiring adjustments by this Resolution are as follows:

USE SOURCE

OF FUNDS OF FUNDS
Increase (Decrease) Revenue
151-1671-3608013-00000
Federal Grant Capital -
Public Works 296,580$
Increase Expenditures
151-1671-7700010-00000 Bridges 296,580$
Total 296,580$ 296,580$

THAT the purpose is to appropriate $296,580 in Federal grant funding for the Girvan Road Bridge over Olney Creek project for the fiscal year 2024-2025.

I HEREBY CERTIFY that the foregoing resolution was introduced at a regular meeting of the City Council of the City of Redding on the 1st day of April, 2025, and was duly adopted at said meeting by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

JACK MUNNS, Mayor

ATTEST: FORM APPROVAL:

SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney

Packet Pg. 240
Attachment: ^Resolution (4.11(f)--Accept Grant Funds and Adopt Budget Resolution for Girvan Road Bridge over Olney Creek)

CITY OF REDDINGLOCATION MAPEXHIBIT AGIRVAN ROAD BRIDGEOVER OLNEY CREEKPUBLIC WORKSDEPARTMENT HWY 273GIRVAN RD

HEMLOCK ST

PLATINUM WAY

DANYEUR RDEASTSIDE RD

PROJECTLOCATIONRAILROADOLNEY CREEKSACRAMENTO RIVER
X:\Projects\Girvan at Olney Bridge_2474\Design\Plans\Drawings\Location Exhibit.dwg, 3/18/2025 1:33:30 PM, daniels Packet Pg. 241
Attachment: ^Location Map (4.11(f)--Accept Grant Funds and Adopt Budget Resolution for Girvan Road Bridge over Olney Creek)

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Authorize and approve the following:
(1) Make a finding that Xylem Flygt pumps are the sole source standard for the Influent Pump Station Number Two (IPS2) at the City of Redding Clear Creek Wastewater Treatment Plant pursuant to R edding Municipal Code Chapter 4.20, Purch asing System;
(2) Authorize the purchase of a Xylem Flygt pump in the amount of $ 263,667.84 for the Clear Creek Wastewater Treatment Plant; and
(3) Authorize the City Manager, or designee, to a pprove future pricing adjustments i n an amount not to exceed $30,000.00.

Fiscal Impact

The City of Redding’s (City) Wastewater Utility Division has sufficient funds available in the approved Fiscal Year 2024-25 budget for this purchase.

Alternative Action

The City Council (Council) could choose not to approve the purcha se and provide an alternative direction to staff.

Background/Analysis

The Clear Creek Wastewater Treatment Plant (CCWWTP) operates two influent pump stations to transport wastewater to the headworks of the treatment process. Influent Pump Station #2 consists of three identical pumps. One of these pumps has become inoperable and must be replaced. The configuration of the pumping station is built in a manner that is exclusive to this type of pump and must be replaced in kind. Although other manufacturers pr ovide alternative brands, the cabling and controls are significantly different and will not work in conjunction with MEETING DATE: April 1, 2025
ITEM NO. 4.11(g)
FROM:

***APPROVED BY***

[email protected]

[email protected]
SUBJECT: 4.11(g)--Replace Influent Pump at Clear Creek Wastewater Plant Michael Webb, Public Works
Director
Packet Pg. 242
Report to Redding City Council March 25, 2025
Re: 4.11(g)--Replace Influent Pump at Clear Creek Wastewater Plant Page 2

the other two pumps. If a different pump brand was installed, an additional control system would need to be installed, as well as significa nt modifications to the structure to accommodate different cabling requirements, and the odd pump would not work in conjunction with the other two, meaning that it would operate independently and would not adjust speed based upon the operation of the other two pumps.

These pumps are some of the most critical pieces of equipment for CCWWTP and must be operational in order to operate the biological process of the plant. Each of the pumps has been rebuilt in subsequent years, however, this pump, originally installed in 1997, is worn to the point that rebuild ing it is not recommended. Staff recommends replacing the failing pump with the same pump as the existing one to reduce modifications, prohibit excess costs, and provide cooperative operations with the other existing pumps and control systems.

Xylem is the sole source provider for Flygt pumps and has provided the attached quote for the purchase of the pump.

In accordance with Section 4.20.080 A.6 of the Redding Municipal Code the Council may make a finding for a material, product, or service by specific brand or trade name in order to match other products in use within the City’s water and wastewater system. In addition, it provides a provision to dispense with bidding when the equipment to be purchased represents best value to the City taking into consideration values other than solely price. Such findings would allow the benefits described above to be realized.

Environmental Review

This action, purchase of equipment, is not a project as defined by the California Environmental Quality Act. No further action is required.

Council Priority/City Manager Goals

• This agenda item is a routine operational item.

Attachments
^Bypass-Bidding-or-Solicitation-XylemFlygt
^Sole Source Letter 2025
^Quote #2024-FFB-0509
Packet Pg. 243

REQUEST TO BYPASS BIDDING/SOLICITATION FORM
(check all that apply and attach to requisition)

1. Council approved sole-source (date of meeting and Item #): __________________________________

2. Currently owned City equipment or product is not compatible with alternatives and must be replaced with OEM/identical or otherwise compatible product.

3. Product or service is only available from one source or considered specialized. • If other similar services can be identified then provide additional back-up justification regarding why the other providers/products do not meet requirements.

4. Can this service or product lead to additional work, product purchases or cost? Yes No
• If yes, describe the budgetary impact and why it is in the City’s best interest to still move forward with the purchase/contract.

5. This work is not considered “public project” as defined by the California Uniform Construction Cost Accounting Act, as contained in Public Contract Code (PCC) Section 22000, et seq.

6. Other circumstances (describe below in detail the justification for bypassing the bidding process).

Project:

Location:

Name of Vendor/Supplier/Product:

Description:

Estimated Cost: $ one-time annually as needed Justification for Requested Approval
Submitted by: ______________________________________________________ Date: ________________________ Packet Pg. 244
Attachment: ^Bypass-Bidding-or-Solicitation-XylemFlygt (4.11(g)--Replace Influent Pump at Clear Creek Wastewater Plant) Flygt Products
3105 Ramco Street, West Sacramento, CA
Tel +1.707.430.0183 Fax +1.707.422.9808

March 4th, 2025

City of Redding
Attn: Matt Thompson
Redding Clear Creek WWTP
2220 Metz Rd
Anderson, CA 96007
(530) 356-1950

RE: Sole Source Purchasing of Flygt Products

Hello Matt,

Xylem Water Solutions USA Inc. (“Xylem”), the manufacturer of Flygt Products, is the only authorized supplier for Flygt equipment used in municipal applications within Shasta County, CA. Xylem is also your only authorized source for replacement and/or spare parts as well as repair services. Direct, sole source sales by Xylem (previously ITT Industries) to municipal customers within the Northern California counties have been in place since July 1995. In other territories and markets, Xylem has established authorized channel partners (Representatives and Distributors) who sell the FLYGT products. The contract terms and conditions defining the territories and markets within which those resellers may sell are strictly enforced.

If you have any questions please feel free to contact me. You may also contact your direct salesperson, Zack Cederlind at the Flygt West Sacramento, CA Office who may be reached at (916) 279-1661.

Sincerely,

Paul Forsthoefel
Regional Sales Manager (West)
Packet Pg. 245
Attachment: ^Sole Source Letter 2025 (4.11(g)--Replace Influent Pump at Clear Creek Wastewater Plant)