Agenda
Regular Meeting
Redding City Council
Council Chambers (Doors open 30 minutes prior)
777 Cypress Avenue, Redding, CA
November 4, 2025
6:00 PM
1. CALL TO ORDER - MAYOR JACK MUNNS
A. Pledge of Allegiance
B. Invocation - Lori Moretti, Redding Police and Redding Fire Departments' Chaplain C. Roll Call
2. PRESENTATIONS
2A. Presentation by Quintin Gaddy, Director of the Shasta Cascade Small Business Development Center, providing an update of current activities for City of Redding small businesses.
3. PUBLIC COMMENT - for non-agendized matters within the city’s jurisdiction.
PURSUANT TO THE BROWN ACT, CITY COUNCIL CANNOT TAKE ACTION ON PUBLIC
COMMENT ITEMS
The City Council will allocate up to a maximum of three minutes per speaker for 30 minutes total, at the beginning of the meeting for Public Comment for non-agendized matters within the City’s jurisdiction.
The Mayor will determine the order of the speakers. If 30 minutes is not adequate to accommodate all of the individuals who have submitted their name through the electronic kiosk, the Council will trail this item to the end of the open session agenda. The remaining speakers will address the City Council at that time.
If anyone wishes to address the City Council on any item considered at this meeting before or during Council’s consideration of that item, please enter your name in the electronic kiosk located in the lobby. The City Council will allocate up to a maximum of three minutes per speaker for each agenda item. Staff reports are available on-line at the City’s web site at www.cityofredding.gov and in the Public View binder located on the podium at the north side of the Chambers.
PLEASE SILENCE YOUR CELL PHONES. THANK YOU.
Redding City Council November 4, 2025
4. CONSENT CALENDAR
The Consent Calendar contains items considered routine and/or which have been individually scrutinized by City Council Members and are anticipated to require no further deliberation. If a member of the public wishes to address an item on the Consent Calendar, please enter your name in the electronic kiosk located in the lobby before the Consent Calendar is considered. It shall be the prerogative of any Council Member, before the Consent Calendar is acted upon, to: (1) comment on an item; (2) respond to any public comment on an item; (3) request the record reflect an abstention or nay vote on an item; or (4) remove an item and place it on the Regular portion of the agenda for delivery of a staff report and/or an extended discussion or deliberation. 4(a). Adopt Ordinance No. 2684, an ordinance of the City Council of the City of Redding, amending Redding Municipal Code Title 16 (Buildings and Construction), Chapter 16.70 (Water Efficient Landscape), all related to the California Model Water Efficient Landscape Ordinance.
4.1(a). Accept update regarding the proclamation declaring a local emergency due to flooding and, pursuant to Public Contract Code 20168 and 22050(c)(1), make a determination by a four-fifths vote that there is a need to continue the emergency.
4.6(a). Authorize and approve the following:
(1) The City of Redding, serving as the Fiscal Agent for the Redding Municipal Library Board pursuant to Redding Municipal Code Title 2 (Administration and Personnel), Chapter 2.42 (Redding Municipal Library), to accept the grant from the California State Library; (2) Adopt Resolution approving and adopting the 15th Amendment to City Budget Resolution No. 2025-049 appropriating $66,190 in grant funds from the California State Library for Adult and Family Literacy services; and
(3) Authorize the City Manager, or designee, to execute all subsequent documentation relative to the grant.
4.6(b). Authorize and approve the following:
(1) Authorize the City Manager, or designee, to execute the First Amendment with Peerless Building Maintenance Inc. Contract (C10844) for janitorial services, and increase the contract amount from $347,048.16 to $364,952.16 ($17,904 annually) for fiscal years 2025- 2026 and 2026-2027;
(2) Authorize the City Manager, or designee, to approve any further amendments up to $35,000 annually;
(3) Adopt Resolution approving and adopting the 17th Amendment to Budget Resolution No. 2025-049 appropriating an annual increase of $17,900 for janitorial services for fiscal years 2025-2026 and 2026-2027; and
(4) Find that amending an agreement is not a project as defined under the California Environmental Quality Act, and no further action is required.
Redding City Council November 4, 2025
4.11(a). Authorize and approve the following actions relative to Request for Proposals No. 5596 for selection of a digester biogas conditioning and combined heat and power generator system for the City of Redding’s Clear Creek Wastewater Treatment Plant:
(1) Award to Kraft Energy Systems, a division of Kraft Power Corporation (Kraft);
(2) Authorize the City Manager, or designee, to execute the Goods Purchase and Service Agreement with Kraft, in an amount not to exceed $3,970,084; and
(3) Authorize the City Manager, or designee, to approve change orders to the agreement up to $100,000.
4.11(b). Authorize and approve the following actions relative to Bid Schedule No. 5601, Anderson Library Solar and Generator Addition Project (Project):
(1) Award to Cal Electro, Inc., in the amount of $247,311.69; (2) Approve an additional $81,000 to cover the cost of administration and inspection fees;
(3) Approve $86,500 for project development costs;
(4) Approve $25,000 to provide construction contingency funding; and (5) Find that the project is categorically exempt from review under the California Environmental Quality Act, pursuant to Section 15301 – Existing Facilities.
4.11(c). Authorize and approve the following related to the purchase of one 15-inch Ultra-Rugged IP66 Computer for the City of Redding Solid Waste Utility:
(1) Authorize the purchase from Paradigm Software, LLC for a total cost of $5,497.36 including sales tax and installation; and
(2) Adopt Resolution approving and adopting the 16th Amendment to City Budget Resolution No. 2025-049 appropriating $5,500 to fund the capital equipment purchase.
RECOMMENDATION: ACCEPT, ACKNOWLEDGE, ADOPT, APPROVE,
AND/OR AUTHORIZE ALL ITEMS ON THE CONSENT CALENDAR.
5. APPOINTMENTS
5.1. Consider Mayor's reappointments to the City of Redding Community Development Advisory Committee.
Recommendation:
Authorize and approve Mayor’s recommendation to make the following reappointments to the City of Redding Community Development Advisory Committee:
(1) Reappoint John Carelli to serve a full three-year term December 1, 2025, through November 30, 2028;
(2) Reappoint Kathryn Swartz to serve a second three-year term December 1, 2025, through November 30, 2028; and
(3) Reappoint Michael Van Tinteren to serve a full three-year term December 1, 2025, through November 30, 2028.
Redding City Council November 4, 2025
6. PUBLIC HEARINGS
A court challenge to action taken by the City Council on any project or decision may be limited to only those issues raised during the public hearing or in written correspondence delivered to the City Council during, or prior to, the public hearing.
Development Services
6.1. Public Hearing to consider Ordinance adopting the 2025 California Building Standards Code and related updates to Chapters 16.01 through 16.09 of the Redding Municipal Code.
Recommendation:
Conduct a Public Hearing, and upon conclusion, authorize and approve the following:
(1) Introduce Ordinance amending Redding Municipal Code Title 16 (Buildings and Construction), Chapter 16.02 (Building Code) by amending Section
16.02.010 (California Building Code Adopted); Chapter 16.03 (Residential Code) by amending Section 16.03.010 (California Residential Code Adopted); Chapter 16.04 (Mechanical Code) by amending Section 16.04.010 (California Mechanical Code Adopted); Chapter 16.05 (Plumbing Code) by amending Section 16.05.010 (California Plumbing Code Adopted); Chapter
16.06 (Electrical Code) by amending Section 16.06.010 (California Electrical Code Adopted); Chapter 16.07 (Energy Code) by amending Section
16.07.010 (California Energy Code Adopted); Chapter 16.08 (Green Building Code) by amending Section 16.08.010 (California Green Building Code Adopted); and Chapter 16.09 (Housing Code) by amending Section 16.09.010 (International Property Maintenance Code Adopted), relating to adoption of the 2025 California Building Standards Code (CBSC) for first reading by title only and waive the full reading;
(2) Authorize the City Attorney to prepare, and the City Clerk to publish a summary ordinance in accordance with law; and
(3) Find that adoption of the 2025 CBSC does not qualify as a project under the California Environmental Quality Act.
9. REGULAR CALENDAR: REPORTS & COMMUNICATIONS OF DEPARTMENTS,
BOARDS, COMMISSIONS AND COMMITTEES
Personnel
9.15(a). Consider a 48-96 Work Schedule Pilot Program in the Redding Fire Department via side letter agreements with the International Association of Firefighters, Local 1934 and UPEC - Redding Fire Management Unit.
Recommendation:
Authorize and approve side letter agreements with the International Association of Firefighters, Local 1934 (C-826), and United Public Employees of California - Redding Fire Management Unit (C-6179), implementing a 48-96 work schedule pilot program beginning February 15, 2026.
Redding City Council November 4, 2025
11. COUNCIL TRAVEL REPORT(S)
City Council Member attendance at conference/meetings reimbursed at City expense. {Requirement of Assembly Bill 1234}
[A-050-060]
Information Only
12. SUGGESTIONS FROM COUNCIL MEMBERS RELATIVE TO POTENTIAL TOPICS
FOR FUTURE CITY COUNCIL MEETINGS
13. ADJOURNMENT
Pursuant to the Brown Act, non-confidential materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for inspection during normal business hours at the Office of the City Clerk, 3rd Floor, City Hall, 777 Cypress Avenue, Redding, California.
City Council Meetings will be televised live on Shasta Community Access Channels via Charter/Spectrum Cable channel 181, and will be rerun on Thursday at 12:30 p.m. during the week in which the meeting is held. Additionally, the meeting can be viewed online at the following: https://www.shastaartscouncil.org/scactv; and the City’s YouTube Channel https://www.youtube.com/cityofredding. Video of the City Council meetings can also be viewed on the City’s web site at https://www.cityofredding.gov/. Open the Services tab, and select City Council Videos.
In compliance with Title II of the Americans with Disabilities Act, the City of Redding will make available to persons with disabilities modifications or accommodations including auxiliary aids or services necessary to participate in public meetings. A person needing assistance should contact the Redding City Clerk by telephone at (530) 225-4447 or in person, or by mail at 777 Cypress Avenue, 3rd Floor, Redding, California 96001 at least three (3) working days in advance.
The City of Redding will ensure that no person shall be excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination under any of its projects, activities, services, or business opportunities on the basis of race, color, national origin, age, sex, or disability, as afforded by Title VI of the Civil Rights Act of 1964 and related statutes as amended. All persons, regardless of their citizenship status, are covered under this regulation.
Questions, complaints, or requests for accommodations or additional information may be forwarded to the ADA & Title VI Coordinator at 777 Cypress Avenue, Attn: Personnel Dept., Redding, California 96001, Phone (530) 225-4065.
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Presentation by Quintin Gaddy, Director of the Shasta Cascade Small Business Development Center, providing an update of current activities for City of Redding small businesses.
Attachments
Presentation
MEETING DATE: November 4, 2025
ITEM NO. 2A
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 2A--Presentation by the Shasta Cascade Small Business Development Center.
Sharlene Tipton, City Clerk
Packet Pg. 6
Start. Grow. Thrive.
sbdcsc.org
(530) 222-8323
Start. Grow. Thrive.
Redding City Council
Presentation
November 4th, 2025
Packet Pg. 7
Attachment: Presentation (2A--Presentation by the Shasta Cascade sbdcsc.org
(530) 222-8323
• Hosted by Siskiyou Economic
Development
• Program of Cal Poly Humboldt
Sponsored Programs Foundation
• We provide confidential, no-cost
advisory and training services to
small businesses
Shasta-Cascade Small Business Development Center
Funded in part through a cooperative agreement with the U.S. Small Business Administration, and grants with the California Office of the Small Business Advocate. All opinions, conclusions or recommendations expressed are those of the author(s) and do not necessarily reflect the views of the SBA or the California Office of the Small Business Advocate.
The Norcal Small Business Development Center (SBDC)
welcomes all entrepreneurs and business owners. Our
events and services are open to anyone interested in
small business development.
Packet Pg. 8
Attachment: Presentation (2A--Presentation by the Shasta Cascade sbdcsc.org
(530) 222-8323
The information provided in this webinar/training/advising and any supplementary materials provided to attendees are intended for educational and informational purposes only and does not constitute professional financial or legal advice. No attendee should act or fail to act on the basis of any material contained in this webinar without obtaining proper financial, legal or other professional advice specific to their situation. The Northern California Small Business Development Center, and its host, the Cal Poly Humboldt Sponsored Programs Foundation, specifically disclaims any liability, loss or risk, personal or otherwise, which is incurred as a consequence, directly or indirectly, of the use and application of any of the information presented herein.
Disclaimer
Packet Pg. 9
Attachment: Presentation (2A--Presentation by the Shasta Cascade sbdcsc.org
(530) 222-8323
About the Shasta-Cascade SBDC
• 63 SBDC Regions in the US
– We are the Norcal SBDC
• Nearly 1,000 SBDC Centers covering every
county in the US
– We are the Shasta-Cascade center
– We cover Shasta, Siskiyou and Trinity counties
• Main Offices:
– Yreka: 1512 S Oregon St
– Redding: 1305 Sacramento St
Packet Pg. 10
Attachment: Presentation (2A--Presentation by the Shasta Cascade sbdcsc.org
(530) 222-8323
Staff and Advisors
Packet Pg. 11
Attachment: Presentation (2A--Presentation by the Shasta Cascade sbdcsc.org
(530) 222-8323
What We do:
No cost, confidential 1:1 business advising
Coaching and Support
Training Events with Subject Matter Experts
Provide Educational Curriculum
Packet Pg. 12
Attachment: Presentation (2A--Presentation by the Shasta Cascade sbdcsc.org
(530) 222-8323
Financial Management
Government
Contracting
Financing –
Buying/Selling
Expanding
Restaurant
Management
Business Planning and
Market Research
eCommerce, online,
SEO, Cybersecurity
Legal StructureLLC/CorporationsIntellectual Property,
Branding, Trademark
Agriculture- Farming
and Ranching
Human Resources
Areas of Expertise:
Packet Pg. 13
Attachment: Presentation (2A--Presentation by the Shasta Cascade sbdcsc.org
(530) 222-8323
• These are programs offered
regionally that our clients can
access:
Special Programs:
Packet Pg. 14
Attachment: Presentation (2A--Presentation by the Shasta Cascade sbdcsc.org
(530) 222-8323
Key Local Partners
Packet Pg. 15
Attachment: Presentation (2A--Presentation by the Shasta Cascade sbdcsc.org
(530) 222-8323
Who We Serve
• The SBDC proudly supports a diverse range of
entrepreneurs and small business owners across all
stages of business development:
• Nascent Stage • Individuals exploring business ownership for the first time, including those with a concept or idea but no formal structure yet. We help them validate their ideas, understand market needs, and take the first steps toward launching.
• Start-ups
• Early-stage businesses that have recently launched and need guidance on foundational elements such as business planning, legal structure, marketing, and financial management.
• Expansion • Established businesses looking to grow
—whether through
hiring, entering new markets, launching new products, or securing capital. We provide strategic advising and access to resources to support sustainable growth.
Packet Pg. 16
Attachment: Presentation (2A--Presentation by the Shasta Cascade sbdcsc.org
(530) 222-8323
Recent Success Stories
Packet Pg. 17
Attachment: Presentation (2A--Presentation by the Shasta Cascade sbdcsc.org
(530) 222-8323
• Norcal procurement Fair – Over 20 purchasing agencies, including City of Redding,
RABA, NASA, Army Corps of
Engineers, PG&E and more
– Over 90 businesses participated – Sponsored by Redding Rancheria and TriCounties Bank
• Shasta Capital Summit – 8+ banks and non-bank lenders – Connected small businesses with capital
2025 Events
Packet Pg. 18
Attachment: Presentation (2A--Presentation by the Shasta Cascade sbdcsc.org
(530) 222-8323
Raised $7.5 million in capital
23 businesses started
Increased sales by $7.5 million
Created 93 jobs
Our Local Economic Impact in 2025
663 Small Businesses served
– 1641 hours of counseling provided
– 38 trainings
Packet Pg. 19
Attachment: Presentation (2A--Presentation by the Shasta Cascade sbdcsc.org
(530) 222-8323
• Currently have 580 active business clients in Redding • Industry trends: – Accommodations and food service – Service establishments and maintenance – Construction and Trades – Health Care and Professional Services – Arts and Retail Recent Trends in Redding
Packet Pg. 20
Attachment: Presentation (2A--Presentation by the Shasta Cascade sbdcsc.org
(530) 222-8323
Upcoming Events
NorCal Procurement FairMay 15th, 2025 10-3pm
Win-River Casino
Capability Statement
Workshop
Nov 20th 10-11 am
Shasta Builders Exchange
Utilizing Artificial
Intelligence for Contract
Responses
Dec 18th 10-11 am
Shasta Builders Exchange
Packet Pg. 21
Attachment: Presentation (2A--Presentation by the Shasta Cascade sbdcsc.org
(530) 222-8323
Contact
Shasta-Cascade SBDC
1305 Sacramento St., Redding, CA 96001
1512 S Oregon St, Yreka, CA, 96097
Serving Shasta, Siskiyou and Trinity Counties, California 530-222-8323 | [email protected] | https://www.sbdcsc.org Or, to contact the SBDC office in your area go to:
https://americassbdc.org/find-your-sbdc/
https://www.facebook.com/ShastaSBDC
https://twitter.com/ShastaSBDC
https://www.linkedin.com/in/ShastaSBDC
https://www.youtube.com/shastacascadesmallbusinessdevelopmentcenter Packet Pg. 22
Attachment: Presentation (2A--Presentation by the Shasta Cascade
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Adopt Ordinance No. 2684, an ordinance of the City Council of the City of Redding, amending Redding Municipal Code Title 16 (Buildings and Construction), Chapter 16.70 (Water Efficient Landscape), all related to the California Model Water Efficient Landscape Ordinance.
Attachments
^Ordinance No. 2684 - RMC Title 16 Water Efficient Landscaping MEETING DATE: November 4, 2025
ITEM NO. 4(a)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4(a)--Adopt Ordinance No. 2684
Sharlene Tipton, City Clerk
Packet Pg. 23
First reading done: 10/21/2025 JP
For adoption on: 11/04/2025 5-0
CC agenda item # 4(b)
ORDINANCE NO. 2684
AN ORDINANCE OF THE CITY OF REDDING AMENDING TITLE 16
(BUILDINGS AND CONSTRUCTION), CHAPTER 16.70 (WATER EFFICIENT LANDSCAPE), OF THE REDDING MUNICIPAL CODE THE CITY COUNCIL OF THE CITY OF REDDING DOES ORDAIN AS FOLLOWS:
Section 1. Title 16 (Buildings and Construction), Chapter 16. 70 (Water Efficient Landscape), Sections 16.70.010 through 16.70.080 is hereby amended to read as follows:
Chapter 16.70 – Water Efficient Landscape
16.07.010 – Purpose.
This chapter is intended to comply with and implement the provisions of the California Model Water Efficient Landscape Ordinance, hereinafter referred to as MWELO, as may be amended from time to time. The specific purposes of the MWELO and these regulations are to:
A. Promote the values and benefits of landscaping practices that integrate and go beyond the conservation and efficient use of water;
B. Establish a structure for planning, designing, installing, maintaining and managing water efficient landscapes in new construction and rehabilitated projects by encouraging the use of a watershed approach that requires cross-sector collaboration of industry, government and property owners to achieve the many benefits possible; C. Establish provision for water management practices and water waste prevention for existing landscapes;
D. Use water efficiently without waste by setting a maximum applied water allowance as an upper limit for water use and reduce water use to the lowest practical amount; E. Promote the benefits of consistent landscape ordinances with neighboring local and regional agencies;
F. Encourage local agencies and water purveyors to use economic incentives that promote the efficient use of water, such as implementing a tiered-rate structure; and G. Encourage local agencies to designate the necessary authority that implements and enforces the provisions of the Model Water Efficient Landscape Ordinance or its local landscape ordinance.
Packet Pg. 24
Attachment: ^Ordinance No. 2684 - RMC Title 16 Water Efficient Landscaping (4(a)--Adopt Ordinance No.2684 - Amending Title 16 Water
16.70.020 - MWELO Provisions Adopted.
In addition to the requirements of this chapter, the following sections of the state MWELO (California Code of Regulations, Title 23, Division 2.7) are hereby adopted and incorporated by reference, a copy of which is on file and open for inspection in the City of Redding Permit Center. § 490. Purpose.
§ 490.1. General Provisions.
§ 490.2. Definitions.
§ 491. Applicability.
§ 491.1. Provisions for Existing Non-Rehabilitated Landscapes. § 491.2. Provisions for New Construction or Rehabilitated Landscapes. § 491.3. Compliance Responsibilities.
§ 491.4. Elements of the Landscape Documentation Package. § 492. Prescriptive Compliance Option.
§ 493. Performance Compliance Option.
§ 493.1. Soil Management Report.
§ 493.2. Landscape Design Plan.
§ 493.2.1. Grading Design Plan.
§ 493.2.2. Irrigation Design Plan.
§ 493.3. Water Efficient Landscape Worksheet.
§ 493.4. Irrigation Scheduling.
§ 493.5. Landscape and Irrigation Maintenance Schedule. § 493.6. Irrigation Audit.
§ 494. Certificate of Completion Package.
§ 495. Reporting.
Appendix A. Sample Water Efficient Landscape Worksheet
Appendix B. Sample Certificate of Completion Package
Appendix C. Reference Evapotranspiration (ETO) Table
16.70.030 – Applicability.
After December 1, 2015, and consistent with Executive Order No. B-29-15, this chapter shall apply to all of the following landscape projects:
A. New construction projects with a landscape area as defined in Section 490.2(a)(41) equal to or greater than 500 square feet requiring a building permit or landscape permit, plan check, or design review;
B. Rehabilitated landscape projects with a landscape area as defined in Section 490.2(a)(41) equal to or greater than 2,500 square feet requiring a building or landscape permit, plan check, or design review;
C. Existing non-rehabilitated landscapes limited to Section 491.1; Packet Pg. 25
Attachment: ^Ordinance No. 2684 - RMC Title 16 Water Efficient Landscaping (4(a)--Adopt Ordinance No.2684 - Amending Title 16 Water First reading done: 10/21/2025 JP
For adoption on: 11/04/2025 5-0
CC agenda item # 4(b)
D. Cemeteries. Recognizing the special landscape management needs of cemeteries, new and rehabilitated cemeteries are limited to Sections 493.3, 493.5, and 493.6; existing cemeteries are limited to Sections 493 and Section 491.1;
E. Any project with a landscape as defined in Section 490.2(a)(41) of 2,500 square feet or less may comply with either the performance requirements of this model ordinance, described in Section 493, or conform to the prescriptive measures contained in Section 492; F. For projects using treated or untreated graywater or rainwater captured on site, any lot or parcel within the project that has less than 2,500 square feet of landscape and meets the lot or parcel’s landscape water requirement (Estimated Total Water Use) entirely with graywater or through storm rainwater captured on site is subject only to Section 492(c)(2); G. This chapter does not apply to:
1. Registered local, state, or federal historical sites;
2. Ecological restoration projects that do not require a permanent irrigation system;
3. Mined-land reclamation projects that do not require a permanent irrigation system; or
4. Existing plant collections, as part of botanical gardens and arboretums open to the public.
16.70.040 – Landscape Documentation Package Review and Approval Required.
A. A complete landscape documentation package meeting prescriptive or performance compliance per Sections 492 or 493 must be submitted and found to satisfy the requirements of this chapter prior to authorization for water service and the installation of a new water meter or a change in water service. The application shall include an application fee as may be required by resolution of the City Council.
The landscape documentation package shall include the following:
1. Prescriptive Compliance. Submit a landscape documentation package, which includes;
a) Project information sheet with the following elements:
1) date the project information sheet is completed;
2) name of the project applicant;
3) contact information for the project applicant and property owner; 4) project address (if available, parcel and/or lot number(s)); 5) total landscape area (square feet);
Packet Pg. 26
Attachment: ^Ordinance No. 2684 - RMC Title 16 Water Efficient Landscaping (4(a)--Adopt Ordinance No.2684 - Amending Title 16 Water 6) project type (e.g., institutional (i.e., public), private, cemetery, homeowner-installed);
7) water supply type (e.g., potable, recycled, well) and identify the local retail water purveyor if the applicant is not served by a private well; and
8) applicant signature and date with statement: “I agree to comply with the requirements of the prescriptive compliance option to the MWELO.”
b) A landscape design plan that includes:
1) Total landscape area (square feet); and
2) A breakdown of turfgrass and plant material (e.g., plant legend).
2. Performance Compliance. The Landscape Documentation Package shall include the following six (6) elements:
a) Project information sheet that includes:
1) date the project information sheet is completed;
2) name of the project applicant;
3) contact information for the project applicant and property owner; 4) project address (if available, parcel and/or lot number(s)); 5) total landscape area (square feet);
6) project type (e.g., new, rehabilitated, institutional (i.e., public), private, cemetery, homeowner-installed);
7) water supply type (e.g., potable, recycled, well) and identify the local retail water purveyor if the applicant is not served by a private well;
8) checklist of all documents in Landscape Documentation Package; and
9) applicant signature and date with statement: “I agree to comply with the requirements for the performance compliance option of the MWELO and submit a complete Landscape Documentation
Package.”
b) Soil management report pursuant to Section 493.1;
c) Landscape design plan pursuant to Section 493.2;
d) Grading design plan pursuant to Section 493.2.1;
e) Irrigation design plan pursuant to Section 493.2.2; and f) Water Efficient Landscape Worksheet pursuant to Section 493.3:
Packet Pg. 27
Attachment: ^Ordinance No. 2684 - RMC Title 16 Water Efficient Landscaping (4(a)--Adopt Ordinance No.2684 - Amending Title 16 Water First reading done: 10/21/2025 JP
For adoption on: 11/04/2025 5-0
CC agenda item # 4(b)
1) Maximum Applied Water Allowance (MAWA);
2) Estimated Water Use (EWU); and
3) Estimated Total Water Use (ETWU).
B. Upon approval of the landscape documentation package, the project applicant shall:
1. Receive a building permit and record the date of the permit on the certificate of completion.
2. Provide a copy of the approved landscape documentation package to the property owner or site manager.
3. Submit a copy of the water efficient landscape worksheet to the City.
C. In the event that a water-supply emergency is declared by a water purveyor, these landscape requirements shall be deferred for those projects served within the impacted area until such time as the water-supply emergency has been lifted.
16.70.050 – Certificate Of Completion.
A. Upon completion of the installation of landscape and irrigation systems in compliance with the approved landscape design plan, a certificate of completion for prescriptive or performance compliance shall be submitted to the City for review and to the owner of record. The City shall review the certificate of completion and shall approve or deny the certificate. The certificate of completion for the prescriptive compliance method shall be limited to the first three elements listed below, and the performance method shall include all six of the following elements:
1. Project information sheet that contains:
a) Date;
b) Project name;
c) Project applicant name, telephone, and mailing address; d) Project address and location; and
e) Property owner name, telephone, and mailing address.
2. Certification by the designer of record that the landscape project has been installed per the approved Landscape Documentation Package; a) Where there have been significant changes made in the field during construction, these "as-built" or record drawings shall be included with the certification;
b) A diagram of the irrigation plan showing hydrozones shall be kept with the irrigation controller for subsequent management purposes.
Packet Pg. 28
Attachment: ^Ordinance No. 2684 - RMC Title 16 Water Efficient Landscaping (4(a)--Adopt Ordinance No.2684 - Amending Title 16 Water
3. Irrigation scheduling parameters used to set the controller (see Section 493.4 of the MWELO);
4. Landscape and irrigation maintenance schedule (see Section 493.5 of the MWELO);
5. Irrigation audit report (see Section 493.6 of the MWELO); and
6. Soil management report, if not submitted with landscape documentation package, and documentation verifying implementation of soil report recommendations (see Section 493.1 of the MWELO).
B. The project applicant shall:
1. Submit the signed certificate of completion to the City for review; and
2. Ensure that copies of the approved certificate of completion are submitted to the local water agency and property owner or his or her designee.
C. The City of Redding will approve or deny the certificate of completion. If the certificate of completion is denied, the City will provide information to the project applicant regarding reapplication, appeal, or other assistance.
16.70.060– Irrigation Audit, Irrigation Survey, And Irrigation Water Use Analysis.
All landscape irrigation audits shall be conducted by a certified landscape irrigation auditor. All landscape irrigation audits required by the MWELO shall not be conducted by the person who designed or installed the landscape. In large projects or projects with multiple landscape installations (i.e. production home developments) an auditing rate of one in seven lots or approximately fifteen percent will satisfy the auditing requirement.
A. For new construction and rehabilitated landscape projects installed after December 1, 2015, the project applicant shall submit an irrigation audit report with the certificate of completion to the City that may include, but is not limited to: inspection, system tuneup, system test with distribution uniformity, reporting overspray or run off that causes overland flow, and preparation of an irrigation schedule, including configuring irrigation controllers with application rate, soil types, plant factors, slope, exposure and any other factors necessary for accurate programming.
The City or appropriate water district will administer programs that may include, but not be limited to, irrigation water use analysis, irrigation audits, and irrigation surveys for compliance with the maximum applied water allowance.
B. The following shall apply to all existing non-rehabilitated landscapes that were installed before December 1, 2015, and are over one acre in size; Packet Pg. 29
Attachment: ^Ordinance No. 2684 - RMC Title 16 Water Efficient Landscaping (4(a)--Adopt Ordinance No.2684 - Amending Title 16 Water First reading done: 10/21/2025 JP
For adoption on: 11/04/2025 5-0
CC agenda item # 4(b)
1. For landscapes that have a water meter, the City or appropriate water district will administer programs that may include, but not be limited to, irrigation water use analyses, irrigation surveys, and irrigation audits to evaluate water use and provide recommendations as necessary to reduce landscape water use to a level that does not exceed the maximum applied water allowance for existing landscapes. The maximum applied water allowance for existing non-rehabilitated landscapes shall be calculated as: MAWA=(ETo) x (0.62) x (0.8 x RLA + 1.0 x SLA).
2. For landscapes that do not have a meter, the City or appropriate water district will administer programs that may include, but not be limited to, irrigation surveys and irrigation audits to evaluate water use and provide recommendations as necessary in order to prevent water waste.
16.70.70 – Water Waste Prevention/Penalties.
A. The City will prevent water waste resulting from inefficient landscape irrigation by prohibiting runoff from leaving the target landscape due to low head drainage, overspray, or other similar conditions where water flows onto adjacent property, non-irrigated areas, walks, roadways, parking lots, or structures. The City may establish and administer penalties to the project applicant for non-compliance with the chapter to the extent permitted by law.
B. Restrictions regarding overspray and runoff may be modified if:
1. The landscape area is adjacent to permeable surfacing and no runoff occurs; or
2. The adjacent non-permeable surfaces are designed and constructed to drain entirely to landscaping.
16.70.080– Public Education.
The City will provide information to owners of permitted renovations and new, single-family residential homes regarding the design, installation, management, and maintenance of water efficient landscapes based on a water budget.
A. Model Homes. All model homes that are landscaped shall use signs and written information to demonstrate the principles of water efficient landscapes described in this chapter. The signs shall be used to identify the model as an example of a water efficient landscape featuring elements such as hydrozones, irrigation equipment, and others that contribute to the overall water efficient theme. Signage shall include information about the site water use as designed per the local ordinance; specify who designed and installed the water efficient landscape; and demonstrate low water use approaches to landscaping such as using native plants, graywater systems, and rainwater catchment systems.
Packet Pg. 30
Attachment: ^Ordinance No. 2684 - RMC Title 16 Water Efficient Landscaping (4(a)--Adopt Ordinance No.2684 - Amending Title 16 Water Information shall also be provided about designing, installing, managing, and maintaining water efficient landscapes.
Section 2. The passage of this Ordinance is not a “project” according to the definition in the California Environmental Quality Act, and therefore is not subject to the provisions requiring environmental review.
Section 3. Severability. If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid, the remainder of the Ordinance and the application of such provision will remain in effect to the extent permitted by law.
Section 4. This Ordinance shall take effect thirty (30) calendar days after the date of its adoption, and the City Clerk shall certify to the adoption thereof and cause publication according to law.
I HEREBY CERTIFY that the foregoing ordinance was introduced and read by the City Council of the City of Redding at a regular meeting on the 21st day of October, 2025, and was duly read and adopted at a regular meeting on the 4th day of November, 2025, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
___________________________________
JACK MUNNS, Mayor
ATTEST: FORM APPROVED:
_______________________________ ____________________________________ SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney Packet Pg. 31
Attachment: ^Ordinance No. 2684 - RMC Title 16 Water Efficient Landscaping (4(a)--Adopt Ordinance No.2684 - Amending Title 16 Water
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Accept update regarding the proclamation declaring a local emergency due to flooding and, pursuant to Public Contract Code 20168 and 22050(c)(1), make a determination by a four-fifths vote that there is a need to continue the emergency.
Fiscal Impact
The City of Redding (City) has been notified of potential emergency aid funding, however, exact dollar amounts are yet to be determined from the state or federal authorities. Below is a table of identified emergency repair projects with estimated costs and current funding sources.
Location/Project Contractor/FA1 Estimated Costs Funding Source2 South Bonnyview Storm Drain J.F Shea $3,750,000 Wastewater Utility3 Parkview Sewer Siphon M5 $1,000,000 Wastewater Utility
Sacramento River Trail FA $2,000 Parks
Caldwell Park FA $10,500 Parks
Clover Creek Preserve FA $3,000 Parks
Angler’s Trail FA $2,000 Parks
Turtle Bay East FA $5,500 Parks
Nur Pon Trails FA $40,000 Parks
Notes:
1. FA – Force Account (Community Services’ crews).
2. If any state/federal funding is received for the respective project the reimbursed amount would be due and payable to the various funding sources. The California Governor’s Office of Emergency Services (Cal OES) funding is 75% state and 25% local match.
3. As City Council (Council) approved, the Wastewater Utility provided a loan to the Storm Drain utility for the South Bonnyview Storm Drain Project. The loan will be paid annually, every June 30th and is amortized over a 20-year term at the average pooled cash rate calculated at the time of payment.
MEETING DATE: November 4, 2025
ITEM NO. 4.1(a)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.1(a)--Confirmation of Continued Local Emergency Due to Flooding Jason Gibilisco, Management
Assistant to the City Manager
Packet Pg. 32
Report to Redding City Council October 27, 2025
Re: 4.1(a)--Confirmation of Continued Local Emergency Due to Flooding Page 2 Alternative Action
The Council could choose not to confirm that conditions of a local emergency continue to exist.
Under Public Contract Code section 22050(c)(1) the local emergency can only be terminated by a four-fifths vote of the Council. To that end, the Council’s prior determination of a local emergency will remain unless an affirmative vote of the Council is made to terminate the local emergency.
Background/Analysis
On February 2, 2025, a storm event occurred in the City, ultimately causing conditions beyond the immediate control of local resources, services, personnel, equipment, and facilities. These winter storms brought heavy rain to all areas of Shasta County which in turn caused a significant increase in releases from Shasta Dam resulting in localized flooding, water rescues, and damage to roadways, trail systems, storm water systems, and other infrastructure.
Due to these events and weather conditions, a local emergency was proclaimed on February 11, 2025, and on February 18, 2025, the Council ratified this proclamation and will continue the declaration until such time that the threat of these storms has subsided, there is no longer an elevated risk to life and property, and the emergency restoration of facilities has been completed.
The local emergency was declared by the City Manager serving in his capacity as Director of Emergency Services under RMC 9.12.030.
The South Bonnyview Boat Launch access road remains closed due to the failed culvert. Staff has constructed a temporary access road for the boat launch and it is open for public use.
Approximately 200 feet of the overall 700-foot-long, 10-foot diameter culvert had failed and other pipe sections had been compromised. J.F. Shea has completed the installation of new pipe and all the backfill requirements including the placement of the Cell-Crete flowable grout that fills the annular space around the new fiberglass reinforced pipe and the existing corrugated metal pipe. J.F. Shea has also completed the concrete headwall structure and has placed all of the rip-rap stabilization rock around the inlets for the storm drain. Currently, J.F. Shea is working toward reestablishing the existing surface conditions around each excavation location.
Landscapers continue to make repairs to the existing irrigation and existing lawn area along the north end of the project and are preparing for hydroseeding along the south side of the project.
The South Bonnyview Boat Launch access road has been re-paved and the project should be completed and the access road should be open by the end of October 2025, pending any unforeseen issues and inclement weather.
The Parkview Sewer Siphon Repair Project located within the Linden Creek Channel was also affected by the rain events and flood waters resulting in a landslide that exposed the existing sewer siphon just west of Parkview Avenue. Due to environmental compliance requirements, the start of the project was delayed. However, M5 Excavation (M5) continues to make great progress on reestablishing the embankment for the slope protection scope of this project. As of September 25, 2025, M5 has completed all of the instream work and has completed the slope protection portions of the contract. M5 will be moving their operations to hydroseeding for permanent erosion control for all of the disturbed areas and slopes starting around the last week of October 2025. The estimated project completion should be around the first week of November 2025, pending any unforeseen issues.
Packet Pg. 33
Report to Redding City Council October 27, 2025
Re: 4.1(a)--Confirmation of Continued Local Emergency Due to Flooding Page 3 The City’s Parks Division staff is completing repairs on the last section of the Nur Pon trail over the next few weeks. Until completed, the trail will remain closed in that section and the full loop will not be open. Staff expects Nur Pon to be fully repaired by early November 2025. With the exception of the Sundial Bridge lighting repairs, all other parks projects are complete. The lighting repairs will take place in November and should be complete before December 2025.
Cal OES has requested estimates for damages to both private and public sites. Staff has met with Cal OES and has sent them information on the damage and associated costs. The current damage is estimated to be $7.15 million.
On July 29, 2025, in accordance with the California Emergency Services Act, the Governor declared a State of Emergency to exist in Shasta County for the 2025 February Storms. To help the impacted communities recover from the event, California Disaster Assistance Act (CDAA) funding has been authorized for Shasta County for the 2025 February Storms (CDAA 2025-07). The reimbursement process and exact dollar amounts will be forthcoming from Cal OES.
On August 19, 2025, City staff attended a meeting with Cal OES to discuss the next steps in receiving funding. On Wednesday, September 17, 2025, staff submitted all necessary documents to Cal OES in order to receive funding. Staff is now waiting to hear back from Cal OES.
Environmental Review
This activity, Confirmation of a Continued Local Emergency, is not a project as defined by the California Environmental Quality Act (CEQA). On June 3, 2025, Council determined that the South Bonnyview Storm Drain Project and the Parkview Sewer Siphon Repair Project are exempt from review under CEQA, pursuant to Section 15269(b) – Emergency Projects. On June 17, 2025, Council determined that maintenance activities performed by the Parks Division are exempt from review under CEQA pursuant to Section 15301 – Existing Facilities. No further action is required.
Council Priority/City Manager Goals
• Public Safety – “Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding” Attachments
2025 February Storms SOE
Request for SOE and CDAA - Shasta County - 2025 February Storms - APPROVED Previous Staff Report - 021825 Declaring local emergency Resolution No. 2025-011 - Declare Local Emergency with Proclamation NOE Parkview Sewer Siphon ER
NOE S. Bonnyview Storm Drain ER
NOE Parks Maintenance Project 2025 and 2026
Packet Pg. 34
EXECUTIVE DEPARTMENT
STATE OF CALIFORNIA
PROCLAMATION OF A STATE OF EMERGENCY
WHEREAS between January 31, 2025, and February 17, 2025, Humboldt, Mendocino, Modoc, Napa, Shasta, Sonoma, and Trinity Counties were severely impacted by a series of atmospheric rivers (“2025 February Storms”); and
WHEREAS these 2025 February Storms resulted in excessive rainfall, landslides, and widespread flooding affecting roads and waterways; and WHEREAS under the provisions of Government Code section 8558(b), I find that conditions of extreme peril to the safety of persons and property exist due to the 2025 February Storms in Humboldt, Mendocino, Modoc, Napa, Shasta, Sonoma, and Trinity Counties; and
WHEREAS under the provisions of Government Code section 8558(b), I find that the conditions caused by the 2025 February Storms, by reason of their magnitude, are or are likely to be beyond the control of the services, personnel, equipment, and facilities of any single local government and require the combined forces of a mutual aid region or regions to appropriately respond; and
WHEREAS under the provisions of Government Code section 8625(c), I find that local authority is inadequate to cope with the magnitude of the extreme peril posed by the 2025 February Storms; and
WHEREAS under the provisions of Government Code section 8571, I find that strict compliance with various statutes and regulations specified in this Proclamation would prevent, hinder, or delay the mitigation of the effects of the 2025 February Storms.
NOW, THEREFORE, I, GAVIN NEWSOM, Governor of the State of California, in accordance with the authority vested in me by the State Constitution and statutes, including the California Emergency Services Act, and in particular, Government Code section 8625, HEREBY PROCLAIM A STATE OF EMERGENCY to exist in Humboldt, Mendocino, Modoc, Napa, Shasta, Sonoma, and Trinity Counties.
IT IS HEREBY ORDERED THAT:
1. All agencies of the state government shall utilize and employ state personnel, equipment, and facilities for the performance of any and all activities consistent with the direction of the Office of Emergency Services and the State Emergency Plan. Also, all individuals are to obey the direction of emergency officials with regard to this emergency in order to protect their safety.
2. The Office of Emergency Services shall provide assistance to Modoc, Shasta, and Trinity Counties, if appropriate, under the authority of the California Disaster Assistance Act, Government Code section 8680 et seq., and California Code of Regulations, Title 19, section 2900 et seq.
Packet Pg. 35
Attachment: 2025 February Storms SOE (4.1(a)--Confirmation of Continued Local Emergency Due to Flooding)
3. The California Department of Transportation shall formally request immediate assistance through the Federal Highway
Administration’s Emergency Relief Program, United States Code, Title 23, section 125, in order to obtain federal assistance for local road and highway repairs or reconstruction that are needed due to the 2025 February Storms.
4. The restrictions set forth in Penal Code section 396, which are automatically triggered upon proclamation of a state of emergency, are suspended, and no such restrictions are
imposed, with respect to the 2025 February Storms in Humboldt, Mendocino, Modoc, Napa, Shasta, Sonoma, and Trinity Counties.
I FURTHER DIRECT that as soon as hereafter possible, this Proclamation be filed in the Office of the Secretary of State and that widespread publicity and notice be given of this Proclamation.
This Proclamation is not intended to, and does not, create any rights or benefits, substantive or procedural, enforceable at law or in equity, against the State of California, its agencies, departments, entities, officers, employees, or any other person.
IN WITNESS WHEREOF I have
hereunto set my hand and caused
the Great Seal of the State of
California to be affixed this 29th day
of July 2025.
________________________________
GAVIN NEWSOM
Governor of California
ATTEST:
________________________________
SHIRLEY N. WEBER, Ph.D.
Secretary of State
Packet Pg. 36
Attachment: 2025 February Storms SOE (4.1(a)--Confirmation of Continued Local Emergency Due to Flooding)
GAVIN NEWSOM
GOVERNOR
NANCY WARD
DIRECTOR
3650 SCHRIEVER AVENUE, MATHER, CA 95655
(916) 845-8506 TELEPHONE (916) 845-8511 FAX
www.CalOES.ca.gov
July 30, 2025
The Honorable Kevin Crye, Chair
Shasta County Board of Supervisors
1450 Court Street No. 308B
Redding, CA 96001
Subject: Shasta County – 2025 February Storms– Request for a Governor’s State of Emergency and California Disaster Assistance Act Funding Dear Chairperson Crye:
This letter is in response to Shasta County’s request for a Governor’s State of Emergency and financial assistance from the California Disaster Assistance Act (CDAA) as a result of the 2025 February Storms.
In accordance with the California Emergency Services Act, the Governor declared a State of Emergency to exist in Shasta County on July 29, 2025, for the 2025 February Storms. To help the impacted communities recover from the event, CDAA funding is authorized for Shasta County for the 2025 February Storms (CDAA 2025-07). My staff will contact your authorized agent on record under separate cover to provide the forms necessary to apply for reimbursement utilizing the CDAA Program.
Please know Cal OES will continue to work closely with your team during the recovery efforts. Feel free to contact me directly at [email protected], if you have additional questions or would like to discuss this matter further.
Sincerely,
ELI OWEN
Assistant Director, Recovery Operations
cc: Lieutenant Rob Sandbloom, Office of Emergency Services, Shasta County David J. Rickert, County Executive Officer, Shasta County Thomas Graham, Regional Administrator, Inland Region, Cal OES Dana Ellis, Assistant Director, Northern Region, Cal OES Packet Pg. 37
Attachment: Request for SOE and CDAA - Shasta County - 2025 February Storms - APPROVED (4.1(a)--Confirmation of Continued Local
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Adopt Resolution by a four-fifths vote to confirm and ratify the Proclamation of the Director of Emergency Services declaring a local emergency and authorizing the City Manager to repair or replace public facilities and procure the necessary equipment, services, and supplies for those purposes without solicitation of competitive bids in accordance with Public Contract Code 20168 and 22050.
Fiscal Impact
Adoption of the resolution could have a positive fiscal impact of an indeterminate amount as it will facilitate the recovery of the community and the receipt of emergency aid from state, and possibly federal, authorities if it becomes available.
Alternative Action
The City Council (Council) could choose not to adopt the resolution or provide alternate direction. Failure to adopt the resolution will result in a legal finding that the local emergency has ceased and will likely negatively impact the receipt of aid from state and/or federal authorities, and the City of Redding’s (City) ability to immediately repair or replace damaged infrastructure.
Background/Analysis
On February 2, 2025, a storm event arrived in the City of Redding, ultimately causing conditions to be beyond the immediate control of local resources, services, personnel, equipment, and facilities. These winter storms have brought heavy rain to all areas of Shasta County which in turn have caused a significant increase in releases from Shasta Dam resulting in localized flooding, water rescues, and damage to roadways, trail systems, storm water systems, and other infrastructure. At this time, continued high-water flows are expected with not all areas having MEETING DATE: February 18, 2025
ITEM NO. 9.1(b)
FROM:
***APPROVED BY***
[email protected]
[email protected]
SUBJECT: 9.1(b)--Consider Resolution to confirm and ratify the City of Redding Proclamation declaring a local emergency due to flooding.
Barry Tippin, City Manager
Packet Pg. 254 Packet Pg. 38 Attachment: Previous Staff Report - 021825 Declaring local emergency (4.1(a)--Confirmation of Continued Local Emergency Due to Flooding) Report to Redding City Council February 12, 2025
Re: 9.1(b)--Adopt Resolution to Confirm and Ratify the Proclamation Declaring a Local Emergency Page 2
been fully assessed. The current forecast calls for continued storms and additional snow and rainfall which could further exacerbate the damage and increase the difficulty of recovery efforts.
As the rain continues, the Bureau of Reclamation will be required to continue its high releases from Shasta Dam. There is potential for additional local flooding and infrastructure damage.
Due to these events and weather conditions, a local emergency was proclaimed on February 11, 2025, and it is recommended that the Council ratify this proclamation and continue the declaration until such time that the threat of these storms has subsided, there is no longer an elevated risk to life and property, and the emergency restoration of facilities has been completed.
The local emergency was declared by the City Manager serving in his capacity as Director of Emergency Services under RMC 9.12.030. The Proclamation of the Director of Emergency Services is attached.
Pursuant to Government Code section 8630, the Proclamation is valid for seven days. As such, if the Council does not act to adopt a resolution which confirms and ratifies the existence of a local emergency, the declaration of local emergency made under the Proclamation will lapse. A declaration of local emergency provides several benefits in time of emergency. Under Government Code section 8634, it permits a local agency to immediately promulgate orders and regulations necessary to protect the public health and safety. It further permits the State and local agencies to provide mutual aid to the City and makes the costs of such aid incurred by other agencies chargeable to the State. Lastly, the declaration of local emergency facilitates payment to the City by the State under the Disaster Assistance Act (Gov. Code section 8680 et seq.).
The resolution contains all the needed findings to continue the declaration of local emergency under the California Emergency Services Act (Government Code section 8550 et seq.). In the absence of action under Public Contract Code, the Council could declare an emergency under the California Emergency Service Act by a simple majority vote.
However, the resolution also seeks authorization under RMC 4.22.120 and Public Contract Code sections 20168 and 22050. As such, a fourth-fifths vote of the Council will be required to adopt the resolution. These sections provide authority which the Government Code, addressed above, does not. Public Contract Code sections 20168 and 22050 collectively provide authority to repair or replace a public facility, and procure the necessary equipment, services and supplies for those purposes without competitive bidding. While notice and competitive bidding are very beneficial in non-emergency situations, these processes are entirely too untimely if we are to immediately protect the public health and safety by restoration of public services and facilities. This is necessary due to the immediate need to repair or replace the 120-inch culvert that failed at the entrance to the Reginato Boat Ramp. This ramp serves as a critical entry point for river access for public safety agencies to effectuate river rescues and to access areas along the river that are otherwise inaccessible. Additionally, river guides and other river related businesses utilize this ramp extensively and prolonged closure will cause significant economic hardship as well as impeding life saving efforts by the Redding Police Department and the Shasta County Sheriff.
It should be noted that RMC 4.22.120 delegates authority to the City Manager to make a finding that the emergency will not permit the delay resulting from a competitive solicitation of bids and that immediate action is necessary to respond to the emergency. However, that authority is only valid for a period of seven days. By making this finding now by means of adoption of the resolution, the Council avoids the unfortunate circumstance whereby the immediate action sought by the City Manager to repair or replace public infrastructure will lapse absent an Packet Pg. 255 Packet Pg. 39 Attachment: Previous Staff Report - 021825 Declaring local emergency (4.1(a)--Confirmation of Continued Local Emergency Due to Flooding) Report to Redding City Council February 12, 2025
Re: 9.1(b)--Adopt Resolution to Confirm and Ratify the Proclamation Declaring a Local Emergency Page 3
immediate, emergency Council meeting. In order to ensure Council oversight, RMC
4.22.120(C)(1) requires review of action under Public Contract Code sections 20168 and 22050 at every regular meeting until such time as the emergency ceases.
In summary, the resolution serves two important functions. It facilitates coordination with other public agencies assisting the City in responding to the local emergency and is a necessary precondition to receipt of state and federal aid. It also provides authority to the City to use its own resources in accomplishing repair or replacement of damaged public infrastructure in a timely and efficient manner while ensuring Council oversight of all such activity.
Environmental Review
This is not a project as defined under the California Environmental Quality Act, and no further action is required.
Council Priority/City Manager Goals
• Public Safety – “Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding.” Attachments
^Emergency Declaration Flood of February 2025
^Resolution - Local Emergency Declaration 02-2025
Packet Pg. 256 Packet Pg. 40 Attachment: Previous Staff Report - 021825 Declaring local emergency (4.1(a)--Confirmation of Continued Local Emergency Due to Flooding) SfILUTItJN tJ. Z{ 25- t}1
RESOLUTION Ct NFI IN G EXISTEl I E ( 7 F A LOCAL EMER+GEI T4CY HE A5, Gt vernment Code secti an 8642 provides that whenever a state c r Iocal emergency exists, the governing bcrdy ofthe local govemmental entity shall meet as soon as possible;; and WHE AS, Redding Municipal Code sections 9, 12. 03C1, and 14.24. 02, generally empower the City Manager, as Director of Emerg ncy Services, tc proclaim the existence or threa en d existence of a local emergency when the City is affected or likely to be affected by a public calamity and the City Cc uncil is not in session5 and
W IE AS, Redding Municipal Cc de section 9. 12.030(C) provides that the decisic n of the City Manager tt declare a locaZ emergency must be ratified by the City Gouncil within seven ( 7} calendar days of th City Manager' s action ar it s iall haVe no further force or effect; and WHEREAS, R dding Municipal Cade section 4.22. 120 and P'ublic Contract Cade sectians 20168 and 22050 allow the City Cauncil to e pend public monies withc ut competiti e solicitation when safeguarding life, health, ar safety wi11 nt t permit delay; nd EFtEA, the City M nager, as L}irector of Emergency ` Servicea of the City of Redding, praclaimed the existence of a local emergency, as defined in Government Code section 8558( c), within the City on the 11th day of February, 2t?25, as evidenced by the Pr ciamation of the I irectflr of Emergenc Services attached and incarporated herein; and
E AS; the Proclamation ofthe Director ofEmergency Services dated February 1 l, 2025, was ser t to the County irector of Emergency Services on February 11, 2C}25; and WHE AS, conditions c#' extreme peril to the safety c f persans and prc perty have arisen within the City which were caused by flooding caused by severe winter storms which began on February 2, 2 25, and
HEREAS, the flooding has continued through increased releases from Shasta Dam inundating and dan aging land, raads, trails and other facilities, in particular the callapse of a 120" culvert acr ss the access rc ad t the Reginato Bc at Ramp whieh prc ides river access to public s fety agencies, an F bruary 9, 025, at which time the City Council of the City of Redding was nr t in session; and E AS, there is immediate need to repair tir replace the 20" culvert that failed at the entrance to the Reginato Sc at Ramp as this ramp serves as a critical entry point fc r river access fc r public s fety agencies tc effectuate river rescues and ta acce s areas along th river that are otherwise inaccessible.
Additionally, river guides and other river related businesses utilize this ramp extensively and prolanged closure will cause significant ecanomic hardship as well as impeding lifesaving efforts by the R.edding Pc lice Departrnent and the Shasta Cuunty Sheriff; and
WHE AS, the Baard of upervisor"s for the County af Shasta ratified a proclamation af a Local Emergency far hasta Caunty on February 1l, 2fl25, anci direeted that the prc clamation be sent tc the Governr r af the State of California and the Secretary ofthe +Office of Emergency Services requesting they proclaim the County c f Shasta to be in a state of emergency; and Packet Pg. 41
Attachment: Resolution No. 2025-011 - Declare Local Emergency with Proclamation (4.1(a)--Confirmation of Continued Local Emergency Due to W IE A, the conditions caused by the flc ading are beyond the cantrol afthe services, personnei, equipment and facilities of the City ofRedding, and
WHE A, the City Ccruncil hereby finds that the afQresaid conditians of extreme peril did warrant and necessitate the proclam tion af the existence af a local emergency, 1 10W, THE F() , IT IS HE BY PRt CLAIIY ED AND ERED as follows:
1. The recitals s ated abave are true, correct, and are adopted herein.
2. The Prc clamation of the Directar t f Emergency Services dated February 11, 2025, is hereby confirmed and ratified.
3. That, pursuant to Government Code section 630{}, a local emergency withiz the meaning of Governrnent Cc de section 8558( c} exists within the jurisdictional limits of the City c f R dding.
4. That, pursuant to Public Contract Code section 20I68 and 22050, the public inter st nd riecessity d mand th immediate expenditure of public rr oney to safeguard life, health and property, the 1oca1 emergency will n t permit a delay resulting from a ct mpetitive solicitation fc r bids; immediate actic n is necessary to respond ta the lc cal emergency, and the City Manager is authc rized to repair or replace a public facility, take any directly related and immediate action required by the Ic cal emergency; and procure the necessary equipment, services and supplies for those purpt ses without giving notice fc r bids tc let contracts,
5. That, pursuant to Public Contract Code section 22050( c( 1}, the tate of local ernergency shall e deeTned to continue tcr exist until its termination is proclairned by a resolutian adapted by a fourthfifths vote af the City Council.
6. That, pursuant to Government Code section 863{ e} and Fuhlic Contract ode section 22450( c}( 1); the City Cauncil shall review the need for continuing the lacal emergeney at every regularly scheduled meeting of the City Cauncil until the City Council terminates the local emergency:
I IE Y CERTIFY that the faregoing resalutic n was introduced and adopted at a regular meeting of the City Council f the City nf Redding on the 1 Sth day af February, 2025, by the following votei A'i'ES: CQiTNCIL MEMBEIYS: - r. Dha auka, Littau, Resner, and Munns N? ES: CfJIJN+CIi:.ME ERS. - Nane
ABSENT: COUN+CTL lYIE ERS: - Au ette
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ABSTA l': COUI ICIL ME ERS. - Nane
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JA+C MUNI iS,' ayar
ATTEST; PPRt V lD AS TO F'U :
y, ,
SHARLENE TIP' TI N, City Clerk CHRIS7C'I N M. CUR' IS, ity Attorney Packet Pg. 42
Attachment: Resolution No. 2025-011 - Declare Local Emergency with Proclamation (4.1(a)--Confirmation of Continued Local Emergency Due to A PR(}+ LAM TIC} l'd UF
Tx Dr eTc + F m re s r vrcEs c F
CITI' QF RET)DIN, CALIFC1Rl TIA
W EREAS, Redding Municipal { RMC} sectian 9. 12. 030 and RMC 9. 12. 020 provide for the preparation and carrying aut of plans far the pratection af persons and property within the City 't the event af an emergency, and,
WHEPEAS, KMC sectic n 9. 12. t}30 states that the City Manager is the Director of Emergency Services and the ssistant ity Manager is the Assistant Uirectar of Ernergency S rvices, and, WHEREA,S; RMC-section 9. 12. t}30 empowers the Director car Assistant I3irectar of Emergency Servzces ta proclaitn the existence r threatened existence of a local e nergency when the City Cc uncit is not in se sion, and;
WFl"E1tEAS, the I3irector of Emergency Services of the City of Redding does hereby fnd that conditians af extreme peril tc the safaty af pers€ns and prc perty have arisen within the City ofRedding, caused by flooding; which be an on the 2nd day of Febniary, 2025 and; WHEREAS, these c4nditiions are or are likely to be be ond the cantrot ofthe servicesy persont el, equipment, and facilities ofthe Ciiy of Redding, and; W IEREAS, the City Council af the City of Redding is not in session and cannot immediately be called inta session.
1VCtW, TH REFURL', IT IS HEREBY PRUC' A ELD, that a local emergency now exists througho it the City c f Redding, and;
IT IS FII 2THER PRO` Z;AY112"ED ANTI l7R ERE that durin the existence af said laca[ ernergency the pawers, functions and duties of the emergency organizatian afthe City of Redding shall be those prescribed by the state law, by ordinances, and Y esolutions ofthe City t f Redding; and that this emergency proclarnation shall expire 7 days after issuance unless confirmed and ratified by the City Cauncil of the City csf Redding.
IN T' STIMCINY WH E+1JF, Z HEREUNT() SET MY HAND ANU C.A€ISE THE SEAL l)F HE ITY CIF PEDTIING TU I`E AFF'IXE1) TH S llti AY( 1;' FEI R tIARY, 2025. a'i
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I'rint Name: Barry Tippin
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7 Packet Pg. 43
Attachment: Resolution No. 2025-011 - Declare Local Emergency with Proclamation (4.1(a)--Confirmation of Continued Local Emergency Due to Packet Pg. 44
Attachment: NOE Parkview Sewer Siphon ER (4.1(a)--Confirmation of Continued Local Emergency Due to Flooding) Packet Pg. 45
Attachment: NOE S. Bonnyview Storm Drain ER (4.1(a)--Confirmation of Continued Local Emergency Due to Flooding)
NOTICE OF EXEMPTION
TO: 181 Office of Planning and Research FROM: City of Redding 1400 Tenth Street, Room 121
Sacramento, CA 95 814
Public Works Department
777 Cypress A venue
Redding, CA 96001
181 Shasta County Clerk
County of Shasta
P.O. Box 990880, 1643 Market Street
Redding, CA 96099-0880
Project Title: Redding Parks Maintenance Project FY 2025-2026 and 2026-2027 Project Location - Specific: Various locations within the City Project Location - City: Redding Project Location - County: =S=ha=s=t=a __________ _ Description of Project: The City Parks Department will perform ongoing general maintenance and repair activities at City parks and facilities. As required to provide continuous service and protect the health and safety of the public, maintenance and repair activities will be conducted on City buildings, parks, structures, facilities, trails, mechanical equipment, fences, and property. Work will involve landscaping (spraying herbicide, spreading fertilizer, spreading wood chips and compost, mulching, blowing, hedging and pruning, weeding, mowing, clearing brush and branches, clearing fallen trees); painting; installing and repairing gates and fences; vegetation removal for public safety and security purposes; hydroseeding; trenching; watering; removing graffiti; maintaining and repairing facilities and irrigation systems; pressure washing; maintaining and repairing brush chippers, skid steers, mini excavators, front loader tractors, small engine equipment, and hand tools; washing equipment and vehicles; removing trash; maintaining sports fields; and maintaining City aquatic recreation features. All work will be conducted on City property.
Name of Public Agency Approving Project: -=C=ity'-'-'o=f'-'R=e=d=d=i=nc,.g _____________________ _ Name of Person or Agency Carrying Out Project: c:::D:...=a:a.:n=ie=l-'W:...:....:..:il""'li=a=m=s.,__, "-P=ar=k=s-=M=a=na=ag::,.:e:..:.r ____________ _ Exempt Status: (check one)
D Ministerial [Section 21080(b )(1 ); 15268]
D Declared Emergency [Section 21080(b)(3); 15269(a)]
D Emergency Project [Section 21080(b)(4); 15269(b)]
D Statutory Exemptions. State code number:
D Common Sense Exemption (This project does not fall within an exempt class, but it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment (14 CCR 15061[b][3]). [8] Categorical Exemption. State type and section number: Section 15301. Existing Facilities [8] No exceptions apply that would bar the use of a categorical exemption (PRD 21084 and 14 CCR 15300.2).
Reasons why project is exempt: Class 1 exemptions include the operation, repair, maintenance, or minor alteration of existing public structures and facilities. The City structures and facilities will undergo general maintenance over the course of fiscal years 2025-2026 and 2026-2027; however, the maintenance activities will result in negligible or no expansion of use. The action areas have been reviewed and do not have significant values for wildlife habitat or other environmental resources. The project has no potential to have a significant effect on the environment.
Lead Agency Contact Person: ""'M=i=e=ke~S=h=ef=fi=1e=l=d _____ _ Telephone: 530.225.4889 If Filed by Applicant:
1. Attach certified document of exemption finding.
2. Has a notice of exemptio • Geen filed by t e public agency approving the project? □ Yes □ No SignatureM ' Date: c,- - ) U - Z. STitle: Afsociate EnvironmentAf Specialist V
[8] Signed by Lead Agency
D Signed by Applicant
Date received for filing at OPR: ______ _
CEQA NOE rev. 6 1.72022
SCH 2025060371
Packet Pg. 46
Attachment: NOE Parks Maintenance Project 2025 and 2026 (4.1(a)--Confirmation of Continued Local Emergency Due to Flooding)
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Authorize and approve the following:
(1) The City of Redding, serving as the Fiscal Agent for the Redding Municipal Library Board pursuant to Redding Municipal Code Title 2 (Administration and Personnel), Chapter 2.42 (Redding Municipal Library), to accept the grant from the California State Library;
(2) Adopt Resolution approving and adopting the 15th Amendment to City Budget Resolution No. 2025-049 appropriating $66,190 in grant funds from the California State Library for Adult and Family Literacy services; and
(3) Authorize the City Manager, or designee, to execute all subsequent documentation relative to the grant.
Fiscal Impact
There is no match required for this California State Library Grant and there is no impact to the General Fund.
Alternative Action
The City Council (Council) could choose not to accept the $66,190 grant from the California State Library. This would further limit adult and family literacy services at the Redding, Anderson, and Burney libraries. The Council could provide staff with alternate direction.
Background/Analysis
Per City Manager’s Policy (CM Policy) CM 97-1, grant applications under $70,000 that do not require matching funds or involve a financial commitment on the part of the City of Redding (City) may be submitted by staff without prior approval by the Council. Therefore, as this grant is under $70,000 and did not require any matching funds, staff did not seek Council’s approval to apply for the Grant.
MEETING DATE: November 4, 2025
ITEM NO. 4.6(a)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.6(a)--Accept Grant Agreement From The California State Library To Support The Shasta Public Libraries Library Literacy Services Programs.
Travis Menne, Director of
Community Services
Packet Pg. 47
Report to Redding City Council October 27, 2025
Re: 4.6(a)--Accept Grant Agreement from the California State Library Page 2 Due to the award amount, in excess of $35,000, and also per CM Policy 97-1, staff is requesting Council’s approval to accept the award.
The California Library Literacy Services (CLLS) campaign was created in 1984 as the first statewide library-based adult literacy service to help reduce the high level of illiteracy in California and connect more Californians with public libraries. Programs through CLLS reach and support English-speaking adults with low literacy skills who have yet to succeed in the traditional classroom environment. These no-cost programs help adults improve their basic reading, writing, math, and speaking skills, connect them to resources and provide additional programming to support their families.
Shasta Public Libraries currently provide adult and family literacy services at the Redding, Anderson, and Burney libraries. Adults receive one-on-one tutoring in reading, writing, math, and finances using a learner-centered approach. The libraries also offer high school equivalency certificate preparation, assistance with attaining U.S. citizenship, and job skills development.
This year, Shasta Public Libraries will add Career Online High School (COHS)—an educational service through Smart Horizons Career Online Education that allows adults to simultaneously earn an accredited high school diploma and credentialed career certificate—to its current adult programming. They will also expand reading and tutoring services for children by partnering with Shasta County schools serving children of low-literate families.
Should the City Council accept the funds from the California State Library, Shasta Public Libraries will be able to enhance adult literacy services at the Redding, Anderson, and Burney libraries with the addition of COHS and new programs for children of low-literate families. Such funding would help Shasta County adults achieve an accredited high school diploma and credentialed career certificate, improve skills toward employability, establish the value of family learning, and increase community participation. Expanded reading and tutoring services to children will complement the existing adult programs, thereby creating a positive family learning experience.
The City Attorney’s office has reviewed and approved the language of the Agreement.
Environmental Review
This is not a project defined under the California Environmental Quality Act and no further action is required.
Council Priority/City Manager Goals
• Budget and Financial Management – “Achieve balanced and stable 10-year Financial Plans for all funds.”
• Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
Attachments
^Budget Resolution
Award Letter and Agreement
Packet Pg. 48
RESOLUTION NO. 2025 - ______
A RESOLUTION OF THE CITY OF REDDING APPROVING AND
ADOPTING THE 15
TH AMENDMENT TO CITY BUDGET RESOLUTION
NO. 2025-049 APPROPRIATING $66,190 IN GRANT FUNDS FROM THE
CALIFORNIA STATE LIBRARY FOR ADULT AND FAMILY LITERACY
SERVICES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDDING THAT Budget Resolution No. 2025-049 be and is hereby amended as follows:
FUND DIVISION DESCRIPTION INCREASE DECREASE
181 5301 Library $66,190
THAT account titles and numbers requiring adjustments by this Resolution are as follows:
USE SOURCE
OF FUNDS OF FUNDS
Increase (Decrease) Revenue
181-5301-3622604-00000 Adult Literacy State Grant $ 66,190 Increase Expenditures
181-5301-6500127-00000 Adult Literacy Program - State $ 66,190 Total $ 66,190 $ 66,190
THAT the purpose is to appropriate $66,190 in grant funds from the California State Library for Adult and Family Literacy services.
I HEREBY CERTIFY that the foregoing Resolution was introduced at a regular meeting of the City Council of the City of Redding on the 4th day of November, 2025, and was duly adopted at said meeting by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
JACK MUNNS, Mayor
ATTEST: FORM APPROVAL:
SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney Packet Pg. 49
Attachment: ^Budget Resolution (4.6(a)--Accept Grant Agreement from the California State Library) >ŝďƌĂƌLJʹ ŽƵƌƚƐƵŝůĚŝŶŐ ϵϭϲͲϯϮϯͲϵϳϱϵ
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16 September 2025
Travis Menne
Shasta Public Libraries
1100 Parkview Ave.
Redding, CA 96001-3239
Dear Travis Menne,
We are pleased to provide funds to support your California Library Literacy Services program and the important work that you, your staff, and your volunteers do in your community.
Your total award amount for the 2025-2026 fiscal year beginning July 1, 2025, is:
x Adult Literacy and Family Literacy Services: $66,190
x Total Award: $66,190
CLLS programs with Family Literacy Services will receive one award total, referred to as a “block grant,” for the 2025-2026 project period. Your library is responsible for allocating award funds between Adult Literacy Services and Family Literacy Services to respond to community needs and for adhering to the following requirements:
x At least 51 percent of the block grant award must be allocated to Adult Literacy Services.
x At least 26 percent of the block grant award must be allocated to Family Literacy Services.
x Programs who requested a fixed award for Family Literacy Services may adjust their request by +/- 25 percent. Contact your state team for support.
The block grant model does not apply to English as a Second Language Services funds for the 2025-2026 project period.
Your award will be claimed in two stages. The claim form included in this award packet will allow you to request the first 90% of your total award:
x Total Initial Award Amount: $59,571
Information about claiming the rest of your award is included in the payment schedule at the end of your award packet.
You must encumber your funds by June 30, 2026. You must fully expend funds by September 30, 2026, or by the final report due date, in accordance with your approved budget on file with the State Library. Encumbered funds are those that have been deposited in the Docusign Envelope ID: 2A28B299-FD50-4ED7-8AB3-B88EA1F4143C In Process
Packet Pg. 50
Attachment: Award Letter and Agreement (4.6(a)--Accept Grant Agreement from the California State Library) >ŝďƌĂƌLJʹ ŽƵƌƚƐƵŝůĚŝŶŐ ϵϭϲͲϯϮϯͲϵϳϱϵ
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grantee’s accounting system and for which a budget has been provided to and approved by the State Library.
Review the California Library Literacy Services Allowable and Unallowable Expenses guidelines to ensure project expenditures are consistent with the California Library Literacy Services allowable expenses. If you have questions about expenses or expending award funds, contact Allyson Jeffredo at [email protected].
We strongly encourage your program staff to develop and maintain community partners to strengthen your program, attend regular regional library literacy network meetings, participate in your local Adult Education Consortium/a, and participate in library literacy training opportunities offered by the regional networks and the State Library to meet the California Library Literacy Services Mission, Values, and Program Essentials. Additional California Library Literacy Services resources can be found on the California Library Literacy Services website.
The payment process begins when we receive your completed and signed claim form, certification form, and State Funded Grants Award Agreement and Certificate of Compliance included in this packet. All forms should be completed and signed through Docusign to be processed for payment.
Our library literacy staff are available to assist you throughout the year. Contact your Program Consultant Lisa Lindsay and your Grant Monitor Allyson Jeffredo at [email protected] with any questions.
Thank you for your willingness to do so much for those in your community. Best wishes for a successful year.
Respectfully yours,
Greg Lucas
California State Librarian
Cc: Lisa Lindsay, [email protected]
Allyson Jeffredo, [email protected]
State Library Fiscal Office, [email protected] Julia Parsons, [email protected]
Shae Darling, [email protected]
Enc: Re: CLLS25-84: Claim form, certification form, and State Funded Grants Award Agreement and Certificate of Compliance
Docusign Envelope ID: 2A28B299-FD50-4ED7-8AB3-B88EA1F4143C 10/11/2025
In Process
Packet Pg. 51
Attachment: Award Letter and Agreement (4.6(a)--Accept Grant Agreement from the California State Library) Library – Courts Building 916-323-9759
P.O. Box 942837 [email protected]
Sacramento, CA 94237-0001 www.library.ca.gov
THE BASICS – YOUR GRANT AWARD
The following provides all the basic information about your grant and managing your grant.
Award #: CLLS25-84
Library/Organization: Shasta Public Libraries
Project Title: California Library Literacy Services
Award Amount: $66,190
Start Date: July 1, 2025
End Date: September 30, 2026
NOTE: It can take six to eight weeks before grant funds are delivered. If you have not received your payment after eight weeks, contact your grant monitor.
GRANT AWARD INFORMATION
You can access your full grant award information and manage your grant through the grant management system, AmpliFund.
NOTE: You are required to submit a budget amendment for all budget changes regardless of amount. Amendments may be submitted throughout the year but no later than May 31 of the project period.
REPORTING
California Library Literacy Services participants are required to provide financial and narrative reports as outlined in the grant terms and conditions. The reporting schedule is detailed below:
Mid-Year Report Due January 31, 2026
Final Report Due September 30, 2026
Reports will be submitted through the AmpliFund grant management system. You can find support documents on the California State Library’s Manage Your Current Grant page.
PAYMENTS
Libraries receive 90% of their total award amount upon receipt of the award letter.
Libraries receive the final 10% payment of their total award after successful completion of the California Library Literacy Services Mid-Year Report form.
Docusign Envelope ID: 2A28B299-FD50-4ED7-8AB3-B88EA1F4143C In Process
Packet Pg. 52
Attachment: Award Letter and Agreement (4.6(a)--Accept Grant Agreement from the California State Library) Library – Courts Building 916-323-9759
P.O. Box 942837 [email protected]
Sacramento, CA 94237-0001 www.library.ca.gov
NOTE: Libraries have 15 months to spend their California Library Literacy Services award funds, from July 1, 2025, in which the funds are awarded until September 30 of the following year or when the final report is due.
CONTACT
We want your project to be successful. Please work with your grant monitor and program consultant to implement your project:
Grant Monitor: Allyson Jeffredo
Monitor Phone Number: 916-603-6709
Monitor Email Address: [email protected]
Program Consultant: Lisa Lindsay
Consultant Phone Number: 916-603-6708
Consultant Email Address: [email protected]
Docusign Envelope ID: 2A28B299-FD50-4ED7-8AB3-B88EA1F4143C In Process
Packet Pg. 53
Attachment: Award Letter and Agreement (4.6(a)--Accept Grant Agreement from the California State Library)
STATE-FUNDED GRANTS
AWARD AGREEMENT AND
CERTIFICATE OF COMPLIANCE
Docusign Envelope ID: 2A28B299-FD50-4ED7-8AB3-B88EA1F4143C In Process
Packet Pg. 54
Attachment: Award Letter and Agreement (4.6(a)--Accept Grant Agreement from the California State Library) Shasta Public Libraries
California Library Literacy Services
2025-2026 CLLS25-84
TABLE OF CONTENTS
PROJECT SUMMARY 2
PROCEDURES and REQUIREMENTS 3
A. Term of the Agreement 3
B. Scope of Work 3
C. Budget Detail 3
D. Narrative and Financial Reports 4
E. Claim Form and Payment 5
EXHIBIT A: TERMS and CONDITIONS 7
EXHIBIT B: CERTIFICATION of COMPLIANCE FORMS
EXHIBIT C: CALIFORNIA LIBRARY LITERACY SERVICES
GUIDELINES
22 26
Docusign Envelope ID: 2A28B299-FD50-4ED7-8AB3-B88EA1F4143C In Process
Packet Pg. 55
Attachment: Award Letter and Agreement (4.6(a)--Accept Grant Agreement from the California State Library) Shasta Public Libraries
California Library Literacy Services
2025-2026 CLLS25-84
PROJECT SUMMARY
AWARD AGREEMENT BETWEEN THE STATE LIBRARY and Shasta Public Libraries for the California Library Literacy Services project.
AWARD AGREEMENT NUMBER CLLS25-84
This Award Agreement (“Agreement”) is entered into on July 1, 2025, by and between the California State Library (“State Library”) and Shasta Public Libraries, (“Grantee”).
This Award Agreement pertains to Grantee’s State-funded California Library Literacy Services project.
The Library Development Services Bureau (“LDS”) of the State Library administers state and federal funds in the form of awards.
The Grantee was selected by the State Library to receive state grant funds in the amount of $66,190 through the process adopted by the State Library in administering such grants.
The State Library and the Grantee, for the consideration and under the conditions hereinafter set forth in the Grant Agreement, agree as follows:
Docusign Envelope ID: 2A28B299-FD50-4ED7-8AB3-B88EA1F4143C In Process
Packet Pg. 56
Attachment: Award Letter and Agreement (4.6(a)--Accept Grant Agreement from the California State Library) Shasta Public Libraries
California Library Literacy Services
2025-2026 CLLS25-84
PROCEDURES and REQUIREMENTS
A. Term of the Agreement
The Grant term begins July 1, 2025, and ends June 30, 2026. The project’s final expenditure date is September 30, 2026. If completion of the project occurs prior to the end of the grant period, this will be the end date of the term of this agreement. Grant eligible program expenditures may begin no earlier than the start date. The project period ends on June 30, 2026, and all eligible program costs must be incurred by this date.
B. Scope of Work
1. Grantee agrees to perform all activities specifically identified in the Grantee’s application and submitted to the State Library in response to the California Library Literacy Services project.
2. The following activities and deliverables to be performed by the Grantee include, but are not limited to the following:
• Maintain and keep records of expenditures related to the grant that are consistent with Generally Acceptable Accounting Practices (GAAP). • Make financial records available to the State Library upon request. • Work with the State Library staff to assure that funds are disbursed in compliance with the purpose of the grant.
• Prepare and submit required narrative and financial reports. • Procure equipment, and other supplies as needed for the project. • Issue contracts for services, personnel, and consultants as needed for the project.
• If applicable, make payments for services, including for hours worked and travel reimbursements, to consultants and contractors.
• Oversee the implementation of project activities.
C. Budget Detail
The State Library shall provide the Grantee funding for the expenses incurred in performing the Scope of Work and activities specified in the Grantee’s application. The Docusign Envelope ID: 2A28B299-FD50-4ED7-8AB3-B88EA1F4143C In Process
Packet Pg. 57
Attachment: Award Letter and Agreement (4.6(a)--Accept Grant Agreement from the California State Library) Shasta Public Libraries
California Library Literacy Services
2025-2026 CLLS25-84
Grantee shall request the distribution of grant funding consistent with its proposal and the budget worksheet that was included with the application. Under no circumstances shall payments exceed the total grant amount identified in this Agreement.
D. Narrative and Financial Reports
1. The Grantee shall be responsible for submission of interim and final narrative and financial reports on the progress and activities of the project, to the California State Library, using the sample report documents provided by the California State Library.
2. All the reports must be current, include all required sections and documents, and must be approved by the Grant Monitor before any payment request can be processed. Failure to comply with the specified reporting requirements may be considered a breach of this Agreement and result in the termination of the Agreement or rejection of the payment request and/or forfeiture by the Grantee of claims for costs incurred that might otherwise have been eligible for grant funding. Any problems or delays must be reported immediately to the Grant Monitor. The financial reports shall reflect the expenditures made by the Grantee under the Agreement and may be incorporated into the same reporting structure as the narrative reports.
3. The reports shall be submitted by the following dates:
Reporting Period Report Due Date
July 1 - December 31 Mid-Year Report Due January 31, 2026 July 1 - June 30 Final Report Due September 30, 2026
4. Failure to submit timely reports with the appropriate documentation by the due date may result in rejection of the payment request and/or forfeiture by the Grantee of claims for costs incurred that might otherwise have been eligible for grant funding.
5. The Grantee agrees to maintain records and supporting documentation pertaining to the performance of this grant, subject to possible audit for a minimum of five (5) years after final payment date or grant term end date, whichever is later. Please refer to Exhibit A, Terms and Conditions for more information.
6. In addition to the foregoing, the Grantee shall submit to the State Library such periodic reports, updates, documents and any information as deem necessary by the State Library to monitor compliance and/or perform program Docusign Envelope ID: 2A28B299-FD50-4ED7-8AB3-B88EA1F4143C In Process
Packet Pg. 58
Attachment: Award Letter and Agreement (4.6(a)--Accept Grant Agreement from the California State Library) Shasta Public Libraries
California Library Literacy Services
2025-2026 CLLS25-84
evaluation. Any requested data or information shall be submitted in electronic format on a form specified by the State Library.
E. Claim Form and Payment
1. The California State Library shall provide the Grantee payment as outlined in the payment schedule only if all requirements for claiming the funds as outline in this document have been met, and only for those activities and costs specified in the approved award application.
2. The Grantee shall complete, sign, and submit Certification of Compliance form (Exhibit B) and the Financial Claim form (included in your award packet), to the California State Library within 14 days of receiving this award packet. These forms will be issued, signed, and submitted using the online signature and agreement platform, DocuSign, unless DocuSign is unallowable or inconsistent with practices and policies of the local jurisdiction. If the use of DocuSign is not acceptable to your organization, please contact your grant monitor regarding alternate options.
3. Any of the sums appearing under the categories in the approved budget may be adjusted with prior authorization from the California State Library Grant Monitor. This would be to increase the allotment with the understanding that there will be corresponding decreases in the other allotments so that the total amount paid by the California State Library to the Grantee under this Agreement shall not exceed the awarded amount, which shall be expended/encumbered during the grant period.
4. If the payment amount made by the California State Library exceeds the actual expenses incurred during the term of this Agreement, as reflected in the financial reports to be filed by the Grantee, the Grantee shall immediately refund the excess payment amount to the California State Library.
5. The Award payments will only be made to the Grantee. It is the Grantee’s responsibility to pay all contractors and subcontractors for purchased goods and services.
6. The Final Payment of 10% (if applicable) will be withheld and retained by the California State Library until all conditions agreed upon in this Agreement, including submission and grant monitor approval of the interim and final narrative and financial reports, have been satisfied.
7. Prompt Payment Clause
The California State Library will make payments to the Grantee in accordance with the Prompt Payment Clause under Government Code, section 927, et. seq.
The Grantee may typically expect payment within 45 days from the date a grant payment request is properly submitted and approved by the Grant Monitor.
Docusign Envelope ID: 2A28B299-FD50-4ED7-8AB3-B88EA1F4143C In Process
Packet Pg. 59
Attachment: Award Letter and Agreement (4.6(a)--Accept Grant Agreement from the California State Library) Shasta Public Libraries
California Library Literacy Services
2025-2026 CLLS25-84
8. Budget Contingency Clause
a. It is mutually agreed that if the Budget Act of the current fiscal year or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall no longer be in full force and effect. In this event, the California State Library shall have no liability to pay any funds whatsoever to the Grantee or to furnish any other considerations under this Agreement and the Grantee shall not be obligated to perform any provisions of this Agreement.
b. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this Program, the California State Library shall have the option to either cancel this Agreement with no liability occurring to itself or offer an Agreement amendment to the Grantee to reflect the reduced amount.
Docusign Envelope ID: 2A28B299-FD50-4ED7-8AB3-B88EA1F4143C In Process
Packet Pg. 60
Attachment: Award Letter and Agreement (4.6(a)--Accept Grant Agreement from the California State Library) Shasta Public Libraries
California Library Literacy Services
2025-2026 CLLS25-84
EXHIBIT A: TERMS and CONDITIONS
1. Accessibility: The State is responsible for ensuring that public websites are accessible to both the general public and state employees, including persons with disabilities. Grantee shall assist the State in meeting its responsibility. Therefore, all project materials generated by state funded programs must meet the California Accessibility Standards. Additionally all project materials designed, developed, and maintained shall be in compliance with the California Government Code, sections 7405 and 11135, and the current Web Content Accessibility Guidelines, as published by the Web Accessibility Initiative of the World Wide Web Consortium at a minimum Level AA success criteria.
However, if for some reason project material is not generated to be in compliance to meet these standards, please still submit it to the State Library. When submitting the material make sure to note that the material is not accessible by including “NOT ACCESSIBLE” in the file name.
The California State Library reserves the right to post project materials to its website that are in compliance with these standards.
2. Acknowledgment: The State of California and the California State Library shall be acknowledged in all promotional materials and publications related to the California Library Literacy Services project.
a. Grant award recipients must ensure that the State of California receives full credit as the source of funds and that the California State Library, likewise, is acknowledged as the administrator.
b. Publications and information releases about the project must credit the State of California. An appropriate statement for a publication or project press release is:
“This [publication/project] was supported in whole or in part by funding provided by the State of California, administered by the California State Library.”
Grantees must include the above statement in any publications, vehicle wraps, and promotional materials, including websites. If space is limited the State Library logo and the following shortened acknowledgement statement is acceptable:
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“Funding provided by the State of California.”
c. This credit line on products of a project, such as materials, is important to foster support from the public, and state funding sources. d. California State Library Logo: Use of the California State Library logo, which can be downloaded on the California State Library website, is required on any publication, vehicle wrap, or promotional material along with the above statement(s).
e. Photo Documentation: Digital photos are a great way to document the happenings of your project. It is recommended that you use a photo release form when taking photos of the public. You may use your library’s photo release form or contact your grant monitor for the State Library’s form.
3. Agency: In the performance of this Agreement the Grantee and its agents and employees shall act in an independent capacity and not as officers, employees or agents of the California State Library. The Grantee is solely responsible for all activities supported by the grant. Nothing in this Agreement creates a partnership, agency, joint venture, employment, or any other type of relationship between the parties. The Grantee shall not represent itself as an agent of the California State Library for any purpose and has no authority to bind the State Library in any manner whatsoever.
4. Amendment: No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties, and approved as required.
No oral understanding or agreement not incorporated into this Agreement is binding on any of the parties. This Agreement may be amended, modified or augmented by mutual consent of the parties, subject to the requirements and restrictions of this paragraph.
5. Applicable law: The laws of the State of California shall govern all proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties hereunder. The parties hereby waive any right to any other venue. The place where the Agreement is entered into and place where the obligation is incurred is Sacramento County, California.
6. Assignment, Successors, and Assigns: The Grantee may not assign this Agreement or delegate its performance to any third-party person or entity, either in whole or in part, without the California State Library’s prior written consent. The provisions of this Agreement shall be binding upon and inure to the benefit of the California State Library, the Grantee, and their respective successors and assigns.
7. Audit and Records Access: The Grantee agrees that the California State Library, the Department of General Services, the State Auditor, or their designated representatives shall have the right to review, audit, inspect and copy any records and supporting documentation pertaining to the performance of this Agreement. The Grantee agrees to maintain such records for possible audit for Docusign Envelope ID: 2A28B299-FD50-4ED7-8AB3-B88EA1F4143C In Process
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a minimum of five (5) years after the final payment, or grant term end date, whichever is later, unless a longer period of records retention is stipulated, or until completion of any action and resolution of all issues which may arise as a result of any litigation, dispute, or audit, whichever is later. The Grantee agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, the Grantee agrees to include a similar right of the State to audit records and interview staff in any subcontract related to performance of this Agreement.
Examples of audit documentation may include, but not limited to, competitive bids, grant amendments, if any, relating to the budget or work plan, copies of any agreements with contractors or subcontractors if utilized, expenditure ledger, payroll register entries, time sheets, personnel expenditure summary form, travel expense log, paid warrants, contracts and change orders, samples of items and materials developed with grant funds, invoices and/or cancelled checks.
8. Authorized Representative: Grantee and the California State Library mutually represent that their authorized representatives have the requisite legal authority to sign on their organization’s behalf.
9. Communication: All communications from either party, including an interim check-in at any time during the grant term, shall be directed to the respective grant manager or representative of the California State Library or Grantee. For this purpose, the following contact information is provided below:
Shasta Public Libraries
Julia Parsons
1100 Parkview Ave.
Redding, CA 96001-3239
[email protected]
California State Library
Allyson Jeffredo
900 N Street
Sacramento, CA 95814
[email protected]
916-603-6709
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10. Confidentiality: Grantee will maintain as confidential any material it receives or produces that is marked Confidential or is inherently confidential or is protected by privilege. Grantee agrees to alert the State Library to this status in advance, and State Library agrees to maintain this status in conformity with the Public Records Act.
11. Contractor and Subcontractors: Nothing contained in this Grant Agreement or otherwise shall create any contractual relation between the State and any contractor or subcontractors, and no contract or subcontract shall relieve the Grantee of his or her responsibilities and obligations hereunder. The Grantee agrees to be as fully responsible to the State for the acts and omissions of its contractors, subcontractors, volunteers, student interns and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the Grantee. The Grantee’s obligation to pay its contractors and subcontractors is an independent obligation from the State’s obligation to make payments to the Grantee. As a result, the State shall have no obligation to pay or to enforce the payment of any monies to any contractor or subcontractor.
12. Copyright: Grantee owns and retains titles to any copyrights or copyrightable material from any original works that it creates within the scope of this Agreement in accordance with the federal Copyright Act. (17 U.S.C. 101, et seq.) Grantee is responsible for obtaining any necessary licenses, permissions, releases or authorizations to use text, images, or other materials owned, copyrighted, or trademarked by third parties and for extending such licenses, permissions, releases, or authorizations to the California State Library pursuant to this section. Also, the California State Library may upload, post or transmit copyrighted material produced or purchased with grant funds on a California State Library website for public access and viewing.
13. Discharge of Grant Obligations: The Grantee's obligations under this Agreement shall be deemed discharged only upon acceptance of the final report by California State Library. If the Grantee is a non-profit entity, the Grantee’s Board of Directors shall accept and certify as accurate the final report prior to its submission to California State Library.
14. Dispute Resolution: In the event of a dispute, Grantee will discuss the problem informally with the Grant Monitor. If unresolved, the Grantee shall file a written “Notice of Dispute” with the State Library Grant Monitor within ten (10) days of discovery of the problem. Within ten (10) days of receipt, the Grant Monitor shall meet with the Grantee for purposes of resolving the dispute. Any dispute arising under the terms of this Agreement which is not disposed of within a reasonable period of time, the Grantee may bring it to the attention of the State Librarian or the designated representative. The decision of the State Librarian or designated representative shall be final.
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Unless otherwise instructed by the Grant Monitor, the Grantee shall continue with its responsibilities under this Agreement during any dispute.
15. Drug-free Workplace: The Grantee certifies under penalty of perjury under the laws of California, that the Grantee will comply with the requirements of the Drug-Free Workplace Act of 1990 (Gov. Code, § 8350 et. seq.) and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.
b. Establish a Drug-Free Awareness Program to inform employees about all of the following:
1) The dangers of drug abuse in the workplace.
2) The Grantee’s policy of maintaining a drug-free workplace; 3) Any available counseling, rehabilitation and employee assistance programs.
4) Penalties that may be imposed upon employees for drug abuse violations.
c. Require that every employee who works on the Agreement will:
1) Receive a copy of the Grantee’s drug-free workplace policy statement.
2) Agrees to abide by the terms of the Grantee’s statement as a condition of employment on the Agreement.
Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and grantee may be ineligible for award of any future state agreements if the California State Library determines that the grantee has made a false certification or violated the certification by failing to carry out the requirements as noted above.
16. Effectiveness of Agreement: This Agreement is of no force or effect until signed by both parties.
17. Entire Agreement: This Agreement supersedes all prior agreements, oral or written, made with respect to the subject hereof and, together with all attachments hereto, contains the entire agreement of the parties.
18. Exclusive Agreement: This is the entire Agreement between the California State Library and Grantee.
19. Executive Order N-6-22-Russia Sanctions: The Grantee shall comply with Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate grant agreements with, and to refrain from entering any new grant agreements with, individuals or entities that are Docusign Envelope ID: 2A28B299-FD50-4ED7-8AB3-B88EA1F4143C In Process
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determined to be a target of Economic Sanctions. Accordingly, should the State determine Grantee is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Grantee advance written notice of such termination, allowing Grantee at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.
20. Extension: The State Librarian or designee may extend the final deadline for good cause. The Grantee’s request for an extension of the grant period must be made in writing and received by the California State Library at least 30 days prior to the final deadline.
21. Failure to Perform: The grant being utilized by the Grantee is to benefit the California Library Literacy Services project. If the Grant Monitor determines the Grantee has not complied with this Agreement, the Grantee may forfeit the right to reimbursement of any grant funds not already paid by the California State Library, including, but not limited to, the ten percent (10%) withhold.
22. Federal and State Taxes: The State Library shall not:
a. Withhold Federal Insurance Contributions Act (FICA) payments from Grantee’s payments or make FICA payments on the Grantee’s behalf; or
b. Make Federal or State unemployment insurance contributions on Grantee’s behalf; or
c. Withhold Federal or State income taxes from Grantee’s payments Grantee shall pay all taxes required on payments made under this Agreement including applicable income taxes and FICA.
23. Force Majeure: Neither the California State Library nor the Grantee, its contractors, vendors, or subcontractors, if any, shall be responsible hereunder for any delay, default, or nonperformance of this Agreement, to the extent that such delay, default, or nonperformance is caused by an act of God, weather, accident, labor strike, fire, explosion, riot, war, rebellion, sabotage, flood, or other contingencies unforeseen by the California State Library or the Grantee, its contractors, vendors, or subcontractors, and beyond the reasonable control of such party.
24. Forfeit of Grant Funds and Repayment of Funds Improperly Expended: If grant funds are not expended, or have not been expended, in accordance with this Agreement, the State Librarian or designee, at his or her sole discretion, may take appropriate action under this Agreement, at law or in equity, including requiring the Grantee to forfeit the unexpended portion of the grant funds, including, but not limited to, the ten percent (10%) withhold, and/or to repay to the California State Library any funds improperly expended.
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25. Fringe Benefit Ineligibility: Grantee agrees that neither the Grantee nor its employees and contract personnel are eligible to participate in any employee pension, health benefit, vacation pay, sick pay or other fringe benefit plan of the State of California or the State Library.
26. Generally Accepted Accounting Principles: The Grantee is required to use Generally Accepted Accounting Principles in documenting all grant expenditures.
27. Grant Monitor: The Grant Monitor’s responsibilities include monitoring grant progress and reviewing and approving Grant Payment Requests and other documents delivered to the California State Library pursuant to this Agreement. The Grant Monitor may monitor Grantee performance to ensure Grantee expends grant funds appropriately and, in a manner, consistent with the terms and conditions contained herein. The Grant Monitor does not have the authority to approve any deviation from or revision to the Terms and Conditions (Exhibit A) or the Procedures and Requirements unless such authority is expressly stated in the Procedures and Requirements.
28. Grantee: the government or legal entity to which a grant is awarded, and which is accountable to the California State Library for the use of the funds provided.
a. The grantee will make reports to the State Librarian in such form and containing such information as may be required to ensure the proper used of funds consistent with the grantee’s application and award agreement. The grantee will keep such records and afford such access as the California State Library may find necessary to assure the correctness and verification of such reports.
29. Grantee Accountability: The Grantee is ultimately responsible and accountable for the manner in which the grant funds are utilized and accounted for and the way the grant is administered, even if the Grantee has contracted with another organization, public or private, to administer or operate its grant program. In the event an audit should determine that grant funds are owed to the California State Library, the Grantee is responsible for repayment of the funds to the California State Library.
30. Grantee Funds: It is mutually agreed that the Grantee is responsible for furnishing funds beyond the grant award that may be necessary to complete the project.
31. Independent Action: Grantee reserves the right to fulfill its obligations under this Agreement in an independent manner, at any location and at any time within the agreed-upon timeline. Grantee’s employees or contract personnel shall perform all services required by this Agreement, but their time need not be devoted solely to fulfilling obligations under this Agreement. Grantee shall furnish all equipment and materials used to meet its obligations and complete the Project. The State Library shall not provide Docusign Envelope ID: 2A28B299-FD50-4ED7-8AB3-B88EA1F4143C In Process
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any personnel or other resources beyond the grant award and is not required to provide training in connection with this Agreement.
32. Indemnification: Grantee agrees to indemnify, defend and save harmless the State of California, the California State Library and its officers, employees, and agents, from any and all claims, losses, and liabilities accruing or resulting to any and all contractors, subcontractors, suppliers, laborers and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by Grantee in the performance of this Agreement.
33. License to Use: The California State Library reserves a fully paid-up, royaltyfree, nonexclusive, sub-licensable and irrevocable license to reproduce, publish, prepare derivative works, distribute or otherwise use, and to authorize third parties to use, any material received or maintained by Grantee in connection with this Agreement. This includes intellectual property, with or without third-party rights. All such usages will be for public library and State governmental purposes:
a. The copyright in any work developed under this grant, sub-grant, or contract under this grant or sub-grant; and
b. Any rights of copyright to which a Grantee, sub-grantee, or a contractor purchases ownership with grant support.
34. Limitation of Expenditure: Expenditure for all projects must conform to the grantee’s approved budget and with applicable State laws and regulations. The total amount paid by the California State Library to the Grantee under this agreement shall not exceed $66,190 and shall be expended/encumbered in the designated award period.
During the award period, the grantee may find that the awarded budget may need to be modified. Budget changes, requests for additional funds, or requests for reductions in award funding must be discussed with the assigned State Library Grant Monitor and a Grant Award Modification may be required to be submitted according to the instructions. Approval is by the State Librarian or their designee. Adjustments should be reported on the next financial report. Any adjustments in approved budgets must be documented and documentation retained in project accounts.
35. Lobbying: Grantee confirms that the grant funds will not be used for the purposes of lobbying or otherwise attempting to influence legislation, as those purposes are defined by the U.S. Internal Revenue Code of 1986.
36. Non-Discrimination Clause: During this grant period, the Grantee and the Grantee’s contractors, and subcontractors shall not unlawfully discriminate, Docusign Envelope ID: 2A28B299-FD50-4ED7-8AB3-B88EA1F4143C In Process
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harass, or allow harassment against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, age, sexual orientation, or military and veteran status. Grantee shall insure that the evaluation and treatment of contractors, employees and applicants for employment are free from such discrimination and harassment.
Additionally, Grantee, contractors, and subcontractors, if applicable, shall comply with the provisions of the Fair Employment and Housing Act (Gov.
Code §12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code §§ 11135-11139.5), and the regulations or standards adopted by the California State Library to implement such article.
Grantee shall permit access by representatives of the Department of Civil Rights and the California State Library upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or the California State Library shall require ascertaining compliance with this clause. Grantee, and its contractors, and subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 2, §11105.) Grantee shall include the non-discrimination and compliance provisions of this clause in all contracts and subcontracts to perform work under the Agreement.
37. Notices: All notices and other communications in connection with this Agreement shall be in writing, and shall be considered delivered as follows:
a. Electronic Mail (E-mail): When sent by e-mail to the last e-mail address of the recipient known to the party giving notice. Notice is effective upon transmission.
b. DocuSign (e-signature platform): When sent via DocuSign a notification will be sent to the last e-mail address of the recipient known to the party giving notice. Notice is effective upon transmission.
c. Grants Management System: When sent via / uploaded to the California State Library’s Grants Management System a notification will be sent to the last e-mail address of the recipient known to the party giving notice. Notice is effective upon transmission. d. Personally: When delivered personally to the recipient’s physical address as stated in this Agreement.
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e. U.S. Mail: Five days after being deposited in the U.S. Mail, postage prepaid, and addressed to recipient’s address as stated in this Agreement.
38. Order of Precedence: The performance of this Agreement shall be conducted in accordance with the Terms and Conditions, Procedures and Requirements, Certificate of Compliance, Project Summary, Activities Timeline, and Budget, of this Agreement, or other combination of exhibits specified on the Grant Agreement Coversheet attached hereto (collectively referred to as “Terms”). Grantee’s California State Libraryapproved Application (Grantee’s Application) is hereby incorporated herein by this reference. In the event of conflict or inconsistency between the articles, exhibits, attachments, specifications or provisions that constitute this Agreement, the following order of precedence shall apply:
a. Grant Agreement Coversheet and any Amendments thereto b. Terms and Conditions
c. Procedures and Requirements
d. Certificate of Compliance
e. Project Summary
f. Grantee’s Application (including Budget and Activities Timeline) g. All other attachments hereto, including any that are incorporated by reference.
39. Payment:
a. The approved Budget, if applicable, is attached hereto and incorporated herein by this reference and states the maximum amount of allowable costs for each of the tasks identified in the Project Summary and Activity Timeline included in the project application. California State Library shall provide funding to the Grantee for only the work and tasks specified in the Grantee’s Application at only those costs specified in the Budget and incurred in the term of the Agreement.
b. The Grantee shall carry out the work described in the Work Plan or in the Grantee’s Application in accordance with the approved Budget and shall obtain the Grant Monitor’s written approval of any changes or modifications to the Work Plan, approved project as described in the Grantee’s Application, or the approved Budget prior to performing the changed work or incurring the changed cost. If the Grantee fails to obtain such prior written approval, the State Librarian or designee, at his or her sole discretion, may refuse to provide funds to pay for such work or costs.
c. The Grantee shall request funds in accordance with the funding schedule included in this agreement.
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d. Ten percent (10%) will be withheld from the Payment Request (if applicable) and paid at the end of the grant term, when all reports and conditions stipulated in this Agreement have been satisfactorily completed. Failure by the grantee to satisfactorily complete all reports and conditions stipulated in this Agreement may result in forfeiture of any such funds withheld.
e. Lodgings, Meals and Incidentals: Grantee’s eligible costs are limited to the amounts authorized in the California State Administrative Manual (see Exhibit C or contact the Grant Monitor for more information).
f. Payment will be made only to the Grantee.
g. Reimbursable expenses shall not be incurred unless and until the grantee receives a Notice to Proceed as described in the Procedures and Requirements.
40. Personal Jurisdiction: The Grantee consents to personal jurisdiction in the State of California for all proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties. Native American Tribal grantees expressly waive tribal sovereign immunity as a defense to any and all proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties.
41. Personnel Costs: Any personnel expenditures to be paid for with grant funds must be computed based on actual time spent on grant-related activities and on the actual salary or equivalent hourly wage the employee is paid for their regular job duties, including a proportionate share of any benefits to which the employee is entitled.
42. Pledge: This Agreement shall not be interpreted to create any pledge or any commitment by the State Library to make any other or further grants or contributions to Grantee, or any other person or entity in connection with the Project. It is mutually agreed that Grantee is responsible for furnishing funds beyond the grant award that may be necessary to complete outcomes or deliverables.
43. Privacy Protection: Both parties agree to protect the confidentiality of any non-public, personal information that may be contained in materials received or produced in connection with this Agreement, as required by Civil Code, section 1798, et. seq.
44. Prohibited Use: The expenditure under this program shall not be used to supplant Grantee efforts in other grant programs provided by the California State Library.
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45. Public Records Act: Material maintained or used by the California State Library is considered “public record” under the Public Records Act (PRA) at Government Code, sections 6250, et. seq. This includes the Interim and Final reports, and any other written communications between the parties.
Grantee agrees to ensure that all content contained in its written reports are appropriate for publication. Said material, along with all other reports, documentation and data collected during the term of the Agreement, will be subject to disclosure unless it qualifies for exemption under the PRA in whole or in part. Grantee agrees to alert the State Library as to a basis for exemption, if any exists.
46. Publicity Obligations: Grantee will notify the State Library of any promotional materials or publications resulting from the grant no later than five (5) days in advance of distribution, whether they are print, film, electronic, or in any other format or medium. Copies of all promotional materials will be provided to the State Library. Grantee will acknowledge the State Library’s support as noted above. Grantee agrees that the State Library may include information about this grant and its outcomes in its own annual reports, with specific reference to Grantee, and may distribute such information to third parties.
47. Records: Communications, grant related documents, data, original receipts, and invoices must be maintained by Grantee and shall be made available to the State Library upon request. Grantee agrees to maintain adequate grant program records and adequate financial records consistent with generally accepted accounting practices, and to retain all records for at least five (5) years after the end-of-term. The State Library may monitor or conduct an onsite evaluation of Grantee’s operation to ensure compliance with this Agreement, with reasonable advance notice.
48. Reduction of Waste: In the performance of this Agreement, Grantee shall take all reasonable steps to ensure that materials purchased or utilized in the course of the project are not wasted. Steps should include, but not be limited to: the use of used, reusable, or recyclable products; discretion in the amount of materials used; alternatives to disposal of materials consumed; and the practice of other waste reduction measures where feasible and appropriate.
49. Reimbursement Limitations: Under no circumstances shall the Grantee seek reimbursement pursuant to this Agreement for a cost or activity that has been or will be paid for through another funding source. The Grantee shall not seek reimbursement for any costs used to meet cost sharing or matching requirements of any other California State Library funded program.
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50. Reports and Claims: It is the responsibility of the grantee make the required reports and claims to the California State Library.
a. The grantee shall be responsible for submitting to the State Library Narrative Reports detailing progress and activities. The reports are due on the dates specified in the reporting schedule detailed in the Procedures and Requirements section.
b. The grantee shall be responsible for submitting to the State Library Financial Reports reflecting grantee expenditure activity. The reports are due on the dates specified in the reporting schedule detailed in the Procedures and Requirements section.
c. To obtain payment hereunder the grantee shall submit authorized claims provided by the State Library for that purpose, on each of the following mentioned dates for payment, and the California State Library agrees to reimburse the Library as soon thereafter as State fiscal procedures will permit.
d. The final 10% of the grant award (if applicable) is payable only upon approval of all final reports and receipt of claim form. Failure to provide timely reports is a serious breach of an award recipient’s administrative duty under the award.
e. Payment will be provided to cover the expenditures incurred by the grantee for the project in the following manner:
o $59,571 upon execution of the agreement and submission of claim by the grantee organization.
o A second payment will be made after the submission and approval of the first reports and receipt of claim form in the amount of $6,619.
51. Self-Dealing and Arm’s Length Transactions: All expenditures for which reimbursement pursuant to this Agreement is sought shall be the result of arm’s-length transactions and not the result of, or motivated by, self-dealing on the part of the Grantee or any employee or agent of the Grantee. For purposes of this provision, “arm’s-length transactions” are those in which both parties are on equal footing and fair market forces are at play, such as when multiple vendors are invited to compete for an entity’s business and the entity chooses the lowest of the resulting bids. “Self-dealing” is involved where an individual or entity is obligated to act as a trustee or fiduciary, as when handling public funds, and chooses to act in a manner that will benefit the individual or entity, directly or indirectly, to the detriment of, and in conflict with, the public purpose for which all grant monies are to be expended.
52. Severability: If any part of this Agreement is found to be unlawful or unenforceable, such provisions will be voided and severed from this Agreement, but the remainder of the provisions in the Agreement will remain in full force and effect.
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53. Site Visits: The Grantee shall allow the California State Library to access and conduct site visits, with reasonable notice, at which grant funds are expended and related work being performed at any time during the performance of the work and for up to ninety (90) days after completion of the work, or until all issues related to the grant project have been resolved.
A site visit may include, but not be limited to, monitoring the use of grant funds, provide technical assistance when needed, and to visit the State funded project.
54. Termination: The Agreement shall be subject to termination by the State Librarian or designee upon notice to the Grantee at least thirty (30) days prior to the effective date of termination. In the event this agreement is terminated, the Grantee shall deliver to the State Librarian copies of all reports, accounting, data, and materials prepared up to the date of termination. The State Librarian shall determine and pay the Grantee for necessary and appropriate expenditures and obligations up to the date of termination which have not been covered by prior installments previously paid to the Grantee. Upon such termination, the unused portion of the grant award must be returned to the California State Library within 45 days.
If funding has been advanced to the Grantee, any unobligated balances, as determined by the State Librarian, shall be returned to the State Library within 45 days of the notice of termination.
55. Timeline: Time is of the essence to this Agreement. It is mutually agreed between the parties that the grant application and the timeline included therein are part of the Agreement.
56. Unused Funds: At the end-of-term Grantee agrees to return any unexpended or unaccounted for funds to the State Library, or to submit a written request for an extension of the grant period. Funds will be considered unexpended or unaccounted if they were: (1) not used for their intended purpose, or (2) used inconsistent with the terms of this Agreement.
Funds will also be considered unaccounted for, and must be returned, if the proposal outcomes or deliverables are materially incomplete by the end-ofterm or earlier termination, as determined by the State Library in its sole discretion.
57. Waiver of Rights: California State Library shall not be deemed to have waived any rights under this Agreement unless such waiver is given in writing and signed by California State Library. No delay or omission on the part of California State Library in exercising any rights shall operate as a waiver of such right or any other right. A waiver by California State Library of a provision of this Agreement shall not prejudice or constitute a waiver of California State Library’s right otherwise to demand strict compliance with Docusign Envelope ID: 2A28B299-FD50-4ED7-8AB3-B88EA1F4143C In Process
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that provision or any other provision of this Agreement. No prior waiver by California State Library, nor any course of dealing between California State Library and Grantee, shall constitute a waiver of any of California State Library’s rights or of any of grantee’s obligations as to any future transactions. Whenever the consent of California State Library is required under this Agreement, the granting of such consent by California State Library in any instance shall not constitute continuing consent to subsequent instances where such consent is required and in all cases such consent may be granted or withheld in the sole discretion of California State Library.
58. Work Products: Grantee shall provide California State Library with copies of all final products identified in the Work Plan and Application. Grantee shall also provide the State Library with copies of all public education and advertising material produced pursuant to this Agreement.
59. Worker’s Compensation: The State of California will not provide Workers’ Compensation insurance for Grantee or Grantee’s employees or contract personnel. If Grantee hires employees to perform services required by this Agreement, Grantee shall provide Workers’ Compensation insurance for them. The Grantee is aware of Labor Code Section 3700, which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the Labor Code, and the Grantee agrees to comply with such provisions before commencing the performance of the work of this Agreement.
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EXHIBIT B: CERTIFICATION of COMPLIANCE FORM
1. AUTHORIZED REPRESENTATIVE: I certify that the authorized representative named below is the legally designated representative of the Grantee for this Grant Agreement and project and is authorized to receive and expend funds in order to administer this grant program.
2. I certify that all information provided to the California State Library for review in association with this award is correct and complete to the best of my knowledge, and as the authorized representative of the Grantee, I commit to the conditions of this award, and I have the legal authority to do so.
3. I certify that any or all other participants or contractors in the grant program have agreed to the terms of the application/grant award and have entered into an agreement(s) concerning the final disposition of equipment, facilities, and materials purchased for this program from the funds awarded for the activities and services described in the attached, as approved and/or as amended in the application by the California State Librarian.
4. The authorized representative, on behalf of the Grantee, certifies that the Grantee will comply with all applicable requirements of State and Federal laws, regulations, and policies governing this program, to include the requirements listed below in this Certification of Compliance Form.
5. The authorized representative, on behalf of the Grantee, hereby certifies to the California State Library, for an award of funds in the amount $66,190. This award will provide library services as set forth in the Project Application as approved and/or as amended by the California State Librarian.
6. STATEMENT OF COMPLIANCE: Grantee has, unless exempted, complied with the non-discrimination program requirements. (Gov. Code §12990 (a-f) and CCR, Title 2, Section 11102).
7. DRUG-FREE WORKPLACE REQUIREMENTS: Grantee will comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.
b. Establish a Drug-Free Awareness Program to inform employees about:
1) the dangers of drug abuse in the workplace;
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2) the person's or organization's policy of maintaining a drug-free workplace;
3) any available counseling, rehabilitation and employee assistance programs; and,
4) penalties that may be imposed upon employees for drug abuse violations.
c. Every employee who works on the proposed Agreement will:
1) receive a copy of the company's drug-free workplace policy statement; and,
2) agree to abide by the terms of the company's statement as a condition of employment on the Agreement.
Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and Grantee may be ineligible for award of any future State agreements if the department determines that any of the following has occurred: the Grantee has made false certification or violated the certification by failing to carry out the requirements as noted above. (Gov. Code § 8350 et. seq.)
8. CONFLICT OF INTEREST: Grantee needs to be aware of the following provisions regarding current or former state employees. If Grantee has any questions on the status of any person rendering services or involved with the Agreement, the California State Library must be contacted immediately for clarification.
Current State Employees (Pub. Contract Code § 10410):
a. No officer or employee shall engage in any employment, activity or enterprise from which the officer or employee receives
compensation or has a financial interest, and which is sponsored or funded by any state agency, unless the employment, activity or enterprise is required as a condition of regular state employment. b. No officer or employee shall contract on his or her own behalf as an independent contractor with any state agency to provide goods or services.
Former State Employees (Pub. Contract Code § 10411):
a. For the two-year period from the date he or she left state employment, no former state officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements or any part of the decisionmaking process relevant to the contract while employed in any capacity by any state agency.
b. For the twelve-month period from the date he or she left state employment, no former state officer or employee may enter into a contract with any state agency if he or she was employed by that state agency in a policy-making position in the same general subject area as the proposed contract within the 12-month period prior to his or her leaving state service.
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If Grantee violates any provisions of above paragraphs, such action by Grantee shall render this Agreement void. (Pub. Contract Code § 10420).
Members of boards and commissions are exempt from this section if they do not receive payment other than payment of each meeting of the board or commission, payment for preparatory time and payment for per diem. (Pub.
Contract Code § 10430 (e)).
9. LABOR CODE/WORKERS' COMPENSATION: Grantee needs to be aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and Grantee affirms to comply with such provisions before commencing the performance of the work of this Agreement. (Labor Code § 3700).
10. AMERICANS WITH DISABILITIES ACT: Grantee assures the State that it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. 12101 et. seq.)
11. RESOLUTION: For awards totaling $350,000 or more, a county, city, district, or other local public body must provide the State with a copy of a resolution, order, motion, or ordinance of the local governing body which by law has authority to enter into an agreement, authorizing execution of the agreement.
12. PAYEE DATA RECORD FORM STD. 204: This form must be completed by all Grantees that are not another state agency or other governmental entity.
13. DRUG FREE WORKPLACE:
a. Continue to provide a drug-free workplace by complying with the requirements in 2 C.F.R. part 3186 (Requirements for Drug-Free Workplace (Financial Assistance)). In particular, the recipient must comply with drug- free workplace requirements in subpart B of 2 C.F.R. part 3186, which adopts the Government-wide
implementation (2 C.F.R. part 182) of sections 5152-5158 of the DrugFree Workplace Act of 1988 (P. L. 100-690, Title V, Subtitle D; 41 U.S.C. §§ 701-707).
b. This includes but is not limited to: making a good faith effort, on a continuing basis, to maintain a drug-free workplace; publishing a drug-free workplace statement; establishing a drug-free awareness program for the employees; taking actions concerning employees who are convicted of violating drug statutes in the workplace.
14. ACCESSIBILITY: The organization receiving this award, as listed in the certification section below, and all program staff, will ensure all project materials will meet California accessibility standards.
15. NON-DISCRIMINATION: The organization receiving this award, as listed in the certification section below, and all program staff, agree to comply with all California non-discrimination laws.
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16. ACKNOWLEDGEMENT: The organization receiving this award, as listed in the certification section below, and all program staff, agree to comply with California State Library acknowledgement requirements.
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EXHIBIT C: CALIFORNIA LIBRARY LITERACY SERVICES
GUIDELINES
1. California Library Literacy Services programs shall comply with the requirements in Sections 18880-18883 of the California Education Code.
2. California Library Literacy Services programs shall train and recruit volunteers to serve as tutors. Volunteer tutors are the primary instructors for the program.
3. California Library Literacy Services programs shall seek local government and community resources and develop cooperative relations with other local literacy services providers.
4. California Library Literacy Services programs will provide a base level of local and private fiscal support to be established by the California State Library.
5. In response to an expressed and recognized need from the field for specific program requirements, the California State Library and related stakeholders created a framework and program essentials. The framework and essentials describe what constitutes an effective program:
a. California Library Literacy Services programs must use the Roles and Goals framework to implement and evaluate their literacy services. b. California Library Literacy Services programs’ staff must attend their regional Library Literacy Network Meetings.
c. Tutor training for volunteers should include, at a minimum, a program orientation, tutoring basics, and instruction on learner-driven services. d. California Library Literacy Services programs must align with the following program values:
i. California Library Literacy Services is library based; ii. California Library Literacy Services is a core library service; iii. California Library Literacy Services is learner-driven; iv. California Library Literacy Services is community-focused; v. California Library Literacy Services is volunteer-supported; vi. California Library Literacy Services staff is professionally engaged; and
vii. California Library Literacy Services supports families.
6. California Library Literacy Services Family Literacy programs (if applicable) shall provide services to prevent illiteracy through coordinated literacy and preliteracy services to families. Recruitment of parents not previously Docusign Envelope ID: 2A28B299-FD50-4ED7-8AB3-B88EA1F4143C In Process
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included in public library literacy programs is a high priority. Family Literacy programs are implemented and evaluated using the Family Literacy Evaluation Framework.
Certification
ORGANIZATION
Name: Address (official and complete):
PROJECT COORDINATOR
Name:
Email: Phone:
GRANTTEE AUTHORIZED REPRESENTATIVE
Name: Title:
Email: Phone:
Signature: Date:
Docusign Envelope ID: 2A28B299-FD50-4ED7-8AB3-B88EA1F4143C Travis Menne
[email protected]
In Process
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Authorized Representative Signature
ORGANIZATION
Name: Address (official and complete):
AUTHORIZED REPRESENTATIVE
Signature: Date:
Printed Name of Person Signing: Title:
STATE OF CALIFORNIA
Agency Name: California State Library Address: 900 N Street, Sacramento, CA 95814 Signature: Date:
Printed Name of Person Signing: Title: California State Librarian Docusign Envelope ID: 2A28B299-FD50-4ED7-8AB3-B88EA1F4143C 10/11/2025
Greg Lucas
In Process
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15 September 2025
RE: Contractor and Grantee Compliance with Economic Sanctions Imposed in Response to Russia’s Actions in Ukraine
Dear Grantee,
You are receiving this notification because you currently have an active grant through the California State Library.
On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (EO) regarding sanctions in response to Russian aggression in Ukraine. The EO is located at https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-ExecutiveOrder.pdf.
The EO directs all agencies and departments that are subject to the Governor’s authority to take certain immediate steps, including notifying all contractors and grantees of their obligations to comply with existing economic sanctions imposed by the U.S. government in response to Russia's actions in Ukraine, as well as any sanctions imposed under state law.
This correspondence serves as a notice under the EO that as a contractor or grantee, compliance with the economic sanctions imposed in response to Russia’s actions in Ukraine is required, including with respect to, but not limited to, the federal executive orders identified in the EO and the sanctions identified on the U.S. Department of the Treasury website (https://home.treasury.gov/policy-issues/financial-sanctions/sanctionsprograms-and-country-information/ukraine-russia-related-sanctions). Failure to comply may result in the termination of contracts or grants, as applicable.
Please note that for any agreements or grants valued at $5 million or more, a separate notification will be sent outlining additional requirements specified under the EO.
Annly Roman
California State Library
900 N Street
Sacramento, CA 95814
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CA LIBRARY LITERACY AND ENGLISH ACQUISITION SERVICES
FINANCIAL CLAIM
1 st PAYMENT
CERTIFICATION
I hereby certify under penalty of perjury: that I am the duly authorized representative of the claimant herein; that this claim is in all respects true, correct and in accordance with law and the terms of the agreement; and that payment has not previously been received for the amount claimed herein.
By
(Signature of the Authorized Representative)
(Print Name) (Title)
*Legal payee name must match the payee’s federal tax return. Warrant will be made payable to payee name. Payee discrepancies in name and/or address may cause delay in payment. If you need to change payee name and/or address, please contact Fiscal Services at [email protected].
State of California, State Library Fiscal Office
ENY: 2025 ITEM NO: 6120-213-0001, Chapter 4, Statutes of 2025 PURCHASING AUTHORITY NUMBER: CSL-6120 REPORTING STRUCTURE: 61202000 COA: 5432000 PROGRAM #: 5312
FAIN: LS or N/A
By Date
(State Library Representative)
Grant Award #: Date:
Invoice #: PO #:
Payee Name:
CLLS-25-84
CLLS-25-84-01
City of Redding
(Legal name of authorized agency to receive, disburse and account for funds*) Complete Address:
Street Address, City, State, Zip Code (Warrant will be mailed to this address) Amount Claimed: $59,571 Type of Payment:
(Payable Upon Execution of Agreement) ☒ PROGRESS
Grantee Name: Shasta Public Libraries ☐ FINAL
(Name on Award Letter and Agreement) ☐ IN FULL
Project Title: California Library Literacy Services ☐ AUGMENT For Period From: upon execution to end of grant period
Docusign Envelope ID: 2A28B299-FD50-4ED7-8AB3-B88EA1F4143C Travis Menne
In Process
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Attachment: Award Letter and Agreement (4.6(a)--Accept Grant Agreement from the California State Library) STATE OF CALIFORNIA – DEPARTMENT OF FINANCE
PAYEE DATA RECORD
(Required when receiving payment from the State of California in lieu of IRS W-9 or W-7) STD 204 (Rev. 03/2021)
Section 1 – Payee Information
NAME (This is required. Do not leave this line blank. Must match the payee’s federal tax return) BUSINESS NAME, DBA NAME or DISREGARDED SINGLE MEMBER LLC NAME (If different from above) MAILING ADDRESS (number, street, apt. or suite no.) (See instructions on Page 2)
CITY, STATE, ZIP CODE E-MAIL ADDRESS
Section 2 – Entity Type
Check one (1) box only that matches the entity type of the Payee listed in Section 1 above. (See instructions on page 2) ☐ SOLE PROPRIETOR / INDIVIDUAL CORPORATION (see instructions on page 2) ☐ ☐ MEDICAL (e.g., dentistry, chiropractic, etc.) SINGLE MEMBER LLC Disregarded Entity owned by an individual ☐ PARTNERSHIP
☐ ESTATE OR TRUST
☐ LEGAL (e.g., attorney services)
☐ EXEMPT (e.g., nonprofit)
☐ ALL OTHERS
Section 3 – Tax Identification Number
Enter your Tax Identification Number (TIN) in the appropriate box. The TIN must match the name given in Section 1 of this form. Do not provide more than one (1) TIN.
The TIN is a 9-digit number. Note: Payment will not be processed without a TIN. •
•
•
•
•
•
For Individuals, enter SSN.
If you are a Resident Alien, and you do not have and are not eligible to get an SSN, enter your ITIN.
Grantor Trusts (such as a Revocable Living Trust while the grantors are alive) may not have a separate FEIN. Those trusts must enter the individual grantor’s SSN.
For Sole Proprietor or Single Member LLC (disregarded entity), in which the sole member is an individual, enter SSN (ITIN if applicable) or FEIN (FTB prefers SSN).
For Single Member LLC (disregarded entity), in which the sole member is a business entity, enter the owner entity’s FEIN. Do not use the disregarded entity’s FEIN.
For all other entities including LLC that is taxed as a corporation or partnership, estates/trusts (with FEINs), enter the entity’s FEIN.
Social Security Number (SSN) or
Individual Tax Identification Number (ITIN)
___ ___ ___ -___ ___ - ___ ___ ___ ___
OR
Federal Employer Identification Number
(FEIN)
___ ___ - ___ ___ ___ ___ ___ ___ ___
Section 4 – Payee Residency Status (See instructions)
☐ CALIFORNIA RESIDENT – Qualified to do business in California or maintains a permanent place of business in California. ☐ CALIFORNIA NONRESIDENT – Payments to nonresidents for services may be subject to state income tax withholding. ☐No services performed in California
☐Copy of Franchise Tax Board waiver of state withholding is attached.
Section 5 – Certification
I hereby certify under penalty of perjury that the information provided on this document is true and correct.
Should my residency status change, I will promptly notify the state agency below.
NAME OF AUTHORIZED PAYEE REPRESENTATIVE TITLE E-MAIL ADDRESS SIGNATURE DATE TELEPHONE (include area code)
Section 6 – Paying State Agency
Please return completed form to:
STATE AGENCY/DEPARTMENT OFFICE UNIT/SECTION
MAILING ADDRESS FAX TELEPHONE (include area code)
CITY STATE ZIP CODE E-MAIL ADDRESS
Print Form Reset Form
Docusign Envelope ID: 2A28B299-FD50-4ED7-8AB3-B88EA1F4143C 95814 [email protected]
Admin/Accounting
CA
916-603-7157
Ca. State Library
900 N Street
Sacramento
In Process
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STATE OF CALIFORNIA – DEPARTMENT OF FINANCE
PAYEE DATA RECORD
(Required when receiving payment from the State of California in lieu of IRS W-9 or W-7) STD 204 (Rev. 03/2021)
GENERAL INSTRUCTIONS
Type or print the information on the Payee Data Record, STD 204 form. Sign, date, and return to the state agency/department office address shown in Section 6.
Prompt return of this fully completed form will prevent delays when processing payments.
Information provided in this form will be used by California state agencies/departments to prepare Information Returns (Form1099).
NOTE: Completion of this form is optional for Government entities, i.e. federal, state, local, and special districts.
A completed Payee Data Record, STD 204 form, is required for all payees (non-governmental entities or individuals) entering into a transaction that may lead to a payment from the state. Each state agency requires a completed, signed, and dated STD 204 on file; therefore, it is possible for you to receive this form from multiple state agencies with which you do business.
Payees who do not wish to complete the STD 204 may elect not to do business with the state. If the payee does not complete the STD 204 and the required payee data is not otherwise provided, payment may be reduced for federal and state backup withholding. Amounts reported on Information Returns (Form 1099) are in accordance with the Internal Revenue Code (IRC) and the California Revenue and Taxation Code (R&TC).
Section 1 – Payee Information
Name – Enter the name that appears on the payee's federal tax return. The name provided shall be the tax liable party and is subject to IRS TIN matching (when applicable).
• Sole Proprietor/Individual/Revocable Trusts – enter the name shown on your federal tax return. • Single Member Limited Liability Companies (LLCs) that is disregarded as an entity separate from its owner for federal tax purposes - enter the name of the individual or business entity that is tax liable for the business in section 1. Enter the DBA, LLC name, trade, or fictitious name under Business Name. • Note: for the State of California tax purposes, a Single Member LLC is not disregarded from its owner, even if they may be disregarded at the Federal level. • Partnerships, Estates/Trusts, or Corporations – enter the entity name as shown on the entity’s federal tax return. The name provided in Section 1 must match to the TIN provided in section 3. Enter any DBA, trade, or fictitious business names under Business Name.
Business Name – Enter the business name, DBA name, trade or fictitious name, or disregarded LLC name.
Mailing Address – The mailing address is the address where the payee will receive information returns. Use form STD 205, Payee Data Record Supplement to provide a remittance address if different from the mailing address for information returns, or make subsequent changes to the remittance address.
Section 2 – Entity Type
If the Payee in Section 1 is a(n)… THEN Select the Box for… Individual ● Sole Proprietorship ● Grantor (Revocable Living) Trust disregarded for federal tax purposes Sole Proprietor/Individual Limited Liability Company (LLC) owned by an individual and is disregarded for federal tax purposes Single Member LLC-owned by an individual Partnerships ● Limited Liability Partnerships (LLP) ● and, LLC treated as a Partnership Partnerships Estate ● Trust (other than disregarded Grantor Trust) Estate or Trust Corporation that is medical in nature (e.g., medical and healthcare services, physician care, nursery care, dentistry, etc. ● LLC that is to be taxed like a Corporation and is medical in nature Corporation-Medical
Corporation that is legal in nature (e.g., services of attorneys, arbitrators, notary publics involving legal or law related matters, etc.) ● LLC that is to be taxed like a Corporation and is legal in nature Corporation-Legal
Corporation that qualifies for an Exempt status, including 501(c) 3 and domestic non-profit corporations. Corporation-Exempt Corporation that does not meet the qualifications of any of the other corporation types listed above ● LLC that is to be taxed as a Corporation and does not meet any of the other corporation types listed above Corporation-All Other
Section 3 – Tax Identification Number
The State of California requires that all parties entering into business transactions that may lead to payment(s) from the state provide their Taxpayer Identification Number (TIN). The TIN is required by R&TC sections 18646 and 18661 to facilitate tax compliance enforcement activities and preparation of Form 1099 and other information returns as required by the IRC section 6109(a) and R&TC section 18662 and its regulations.
Section 4 – Payee Residency Status
Are you a California resident or nonresident?
• A corporation will be defined as a "resident" if it has a permanent place of business in California or is qualified through the Secretary of State to do business in California.
• A partnership is considered a resident partnership if it has a permanent place of business in California. • An estate is a resident if the decedent was a California resident at time of death. • A trust is a resident if at least one trustee is a California resident. o For individuals and sole proprietors, the term "resident" includes every individual who is in California for other than a temporary or transitory purpose and any individual domiciled in California who is absent for a temporary or transitory purpose. Generally, an individual who comes to California for a purpose that will extend over a long or indefinite period will be considered a resident. However, an individual who comes to perform a particular contract of short duration will be considered a nonresident.
For information on Nonresident Withholding, contact the Franchise Tax Board at the numbers listed below:
Withholding Services and Compliance Section: 1-888-792-4900 E-mail address: [email protected] For hearing impaired with TDD, call: 1-800-822-6268 Website: www.ftb.ca.gov Section 5 – Certification
Provide the name, title, email address, signature, and telephone number of individual completing this form and date completed. In the event that a SSN or ITIN is provided, the individual identified as the tax liable party must certify the form. Note: the signee may differ from the tax liable party in this situation if the signee can provide a power of attorney documented for the individual.
Section 6 – Paying State Agency
This section must be completed by the state agency/department requesting the STD 204.
Privacy Statement
Section 7(b) of the Privacy Act of 1974 (Public Law 93-579) requires that any federal, state, or local governmental agency, which requests an individual to disclose their social security account number, shall inform that individual whether that disclosure is mandatory or voluntary, by which statutory or other authority such number is solicited, and what uses will be made of it. It is mandatory to furnish the information requested. Federal law requires that payment for which the requested information is not provided is subject to federal backup withholding and state law imposes noncompliance penalties of up to $20,000. You have the right to access records containing your personal information, such as your SSN. To exercise that right, please contact the business services unit or the accounts payable unit of the state agency(ies) with which you transact that business.
All questions should be referred to the requesting state agency listed on the bottom front of this form.
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Attachment: Award Letter and Agreement (4.6(a)--Accept Grant Agreement from the California State Library)
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Authorize and approve the following:
(1) Authorize the City Manager, or designee, to execute the First Amendment with Peerless Building Maintenance Inc. Contract (C-10844) for janitorial services, and increase the contract amount from $347,048.16 to $364,952.16 ($17,904 annually) for fiscal years 2025-2026 and 2026-2027;
(2) Authorize the City Manager, or designee, to approve any further amendments up to $35,000 annually;
(3) Adopt Resolution approving and adopting the 17
th Amendment to Budget Resolution No.
2025-049 appropriating an annual increase of $17,900 for janitorial services for fiscal years 2025-2026 and 2026-2027; and
(4) Find that amending an agreement is not a project as defined under the California Environmental Quality Act, and no further action is required.
Fiscal Impact
As background, the Consulting and Professional Services Contract C-10844 (Contract) for janitorial services with Peerless Building Maintenance, Inc. (Peerless) in the City of Redding (City) is managed by the Community Services Department’s Building Maintenance Division and the contract is funded by various City departments that require janitorial services. The current contract amount is $347,048.16, which totals $694,096.32 for the full two-year term. The subject First Amendment increases the contract to $364,952.16, resulting in a total of $729,904.32 for the two-year term.
The annual increase of $17,904 equates to a total contract increase of $35,808 and is primarily due to an error provided to all bidders regarding the square footage of some City facilities.
Increase per each City Division is represented below:
MEETING DATE: November 4, 2025
ITEM NO. 4.6(b)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.6(b)--Approve First Amendment with Peerless Building Maintenance Inc for Janitorial Services and Appropriate an annual increase of $17,900 for fiscal years 2025-2026 and 2026-2027
Travis Menne, Director of
Community Services
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Report to Redding City Council October 30, 2025
Re: 4.6(b)--First Amendment with Peerless Building Maintenance Inc. Page 2 Location Initial
Monthly Rate
Updated
Monthly Rate
Increase in
Monthly
Rate
Annual
Increase
Redding Power Plant $2,247.00 $3,127.00 $880.00 $10,560.00 Solid Waste $1,643.44 $1,920.44 $277.00 $3,324.00
Redding Electric Utility $688.16 $888.16 $200.00 $2,400.00 Fleet Maintenance $527.30 $662.30 $135.00 $1,620.00
Total $1,492.00 $17,904.00
The pricing for the contract is fixed for the first two years but may be adjusted annually based on the Consumer Price Index upon the expiration of the initial term - June 30, 2027. There is no General Fund impact as the annual costs increases to the contract are funded by the associated Enterprise Fund Departments.
Alternative Action
The City Council (Council) could choose not to accept the First Amendment with Peerless, and the accompanying budget increase, and instead, provide staff with an alternate direction.
Background/Analysis
In May 2025, the Council authorized and approved the award of Request for Proposal (RFP) Schedule No. 5589 for janitorial services at City facilities to Peerless. The Council also authorized the City Manager, or designee, to execute a Consulting and Professional Services Contract with Peerless for an amount not to exceed $694,096.32. The contract was fully executed on June 5, 2025.
Due to a change in square footage and requests for adjustments in services from various divisions, Peerless has revised its pricing structure to better reflect the services that will be provided. Both the City staff and the vendor remeasured the facilities being served and discovered an increase in square footage due to recent construction that was not captured in the scoping phase for the RFP. The remaining increase was due to two departments requesting an increase in service from one day per week to two days per week.
The City Attorney’s Office has reviewed and approved the proposed language of the agreement.
Environmental Review
This action is not a project as defined under the California Environmental Quality Act, and no further action is required.
Council Priority/City Manager Goals
• This is a routine operational item.
Attachments
^Budget Resolution
C-10844 - First Amendment - Peerless Building Maintenance Inc.
C-10844 with Peerless Building Maintenance for Janitorial Services Packet Pg. 88
Resolution No. 2026 - ____________
A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 17th AMENDMENT TO CITY BUDGET RESOLUTION NO. 2025-049 APPROPRIATING AN ANNUAL INCREASE OF $17,900 FOR JANITORIAL SERVICES FOR FISCAL YEARS 2025- 2026 AND 2026-2027.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDDING THAT Budget Resolution No. 2025-049 be and is hereby amended as follows:
Fiscal Year Ended 2026
FUND DIVISION DESCRIPTION INCREASE DECREASE
335 3351 Building Maintenance $17,900 $0
Fiscal Year Ended 2027
FUND DIVISION DESCRIPTION INCREASE DECREASE
335 3351 Building Maintenance $17,900 $0
THAT account titles and numbers requiring adjustments by this Resolution are as follows:
Fiscal Year Ended 2026
USE SOURCE
OF FUNDS OF FUNDS
Increase (Decrease) Fund Balance
251-0000-2910000-00000 Fund Balance 3,320
211-0000-2910000-00000 Fund Balance 12,960
351-0000-2910000-00000 Fund Balance 1,620
Increase (Decrease) Revenues
335-3351-3191600-00000 Building Maintenance Allocation 17,900 Increase (Decrease) Expenditures
335-3351-5040061-00000 Janitorial Services 17,900
251-6501-5900031-00000 Fixed Charge Building Maintenance 3,320 211-8003-8921891-00000 Fixed Charge Building Maintenance 12,960 351-3501-5900031-00000 Fixed Charge Building Maintenance 1,620 35,800 35,800 Packet Pg. 89
Attachment: ^Budget Resolution (4.6(b)--First Amendment with Peerless Building Maintenance Inc.) Fiscal Year Ended 2027
USE SOURCE
OF FUNDS OF FUNDS
Increase (Decrease) Fund Balance
251-0000-2910000-00000 Fund Balance 3,320
211-0000-2910000-00000 Fund Balance 12,960
351-0000-2910000-00000 Fund Balance 1,620
Increase (Decrease) Revenues
335-3351-3191600-00000 Building Maintenance Allocation 17,900 Increase (Decrease) Expenditures
335-3351-5040061-00000 Janitorial Services 17,900
251-6501-5900031-00000 Fixed Charge Building Maintenance 3,320 211-8003-8921891-00000 Fixed Charge Building Maintenance 12,960 351-3501-5900031-00000 Fixed Charge Building Maintenance 1,620 35,800 35,800
THAT the purpose is to appropriate an annual increase of $17,900 for janitorial services for fiscal years 2025-2026 and 2026-2027.
I HEREBY CERTIFY that the foregoing Resolution was introduced at a regular meeting of the City Council of the City of Redding on the 4th day of November, 2025 and was duly adopted at said meeting by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
JACK MUNNS, Mayor
ATTEST: FORM APPROVAL:
SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney Packet Pg. 90
Attachment: ^Budget Resolution (4.6(b)--First Amendment with Peerless Building Maintenance Inc.) Packet Pg. 91
Attachment: C-10844 - First Amendment - Peerless Building Maintenance Inc. (4.6(b)--First Amendment with Peerless Building Maintenance Packet Pg. 92
Attachment: C-10844 - First Amendment - Peerless Building Maintenance Inc. (4.6(b)--First Amendment with Peerless Building Maintenance Packet Pg. 93
Attachment: C-10844 - First Amendment - Peerless Building Maintenance Inc. (4.6(b)--First Amendment with Peerless Building Maintenance Packet Pg. 94
Attachment: C-10844 - First Amendment - Peerless Building Maintenance Inc. (4.6(b)--First Amendment with Peerless Building Maintenance Packet Pg. 95
Attachment: C-10844 - First Amendment - Peerless Building Maintenance Inc. (4.6(b)--First Amendment Packet Pg. 96
Attachment: C-10844 - First Amendment - Peerless Building Maintenance Inc. (4.6(b)--First Amendment with Peerless Building Maintenance Packet Pg. 97
Attachment: C-10844 - First Amendment - Peerless Building Maintenance Inc. (4.6(b)--First Amendment Packet Pg. 98
Attachment: C-10844 - First Amendment - Peerless Building Maintenance Inc. (4.6(b)--First Amendment with Peerless Building Maintenance Packet Pg. 99
Attachment: C-10844 - First Amendment - Peerless Building Maintenance Inc. (4.6(b)--First Amendment Packet Pg. 100
Attachment: C-10844 - First Amendment - Peerless Building Maintenance Inc. (4.6(b)--First Amendment with Peerless Building Maintenance Packet Pg. 101
Attachment: C-10844 - First Amendment - Peerless Building Maintenance Inc. (4.6(b)--First Amendment with Peerless Building Maintenance Packet Pg. 102
Attachment: C-10844 - First Amendment - Peerless Building Maintenance Inc. (4.6(b)--First Amendment with Peerless Building Maintenance Packet Pg. 103
Attachment: C-10844 - First Amendment - Peerless Building Maintenance Inc. (4.6(b)--First Amendment with Peerless Building Maintenance Packet Pg. 104
Attachment: C-10844 - First Amendment - Peerless Building Maintenance Inc. (4.6(b)--First Amendment with Peerless Building Maintenance Packet Pg. 105 Attachment: C-10844 with Peerless Building Maintenance for Janitorial Services (4.6(b)--First Amendment with Peerless Building Maintenance Packet Pg. 106 Attachment: C-10844 with Peerless Building Maintenance for Janitorial Services (4.6(b)--First Amendment with Peerless Building Maintenance Packet Pg. 107 Attachment: C-10844 with Peerless Building Maintenance for Janitorial Services (4.6(b)--First Amendment with Peerless Building Maintenance Packet Pg. 108 Attachment: C-10844 with Peerless Building Maintenance for Janitorial Services (4.6(b)--First Amendment with Peerless Building Maintenance Packet Pg. 109 Attachment: C-10844 with Peerless Building Maintenance for Janitorial Services (4.6(b)--First Amendment with Peerless Building Maintenance Packet Pg. 110 Attachment: C-10844 with Peerless Building Maintenance for Janitorial Services (4.6(b)--First Amendment with Peerless Building Maintenance Packet Pg. 111 Attachment: C-10844 with Peerless Building Maintenance for Janitorial Services (4.6(b)--First Amendment with Peerless Building Maintenance Packet Pg. 112 Attachment: C-10844 with Peerless Building Maintenance for Janitorial Services (4.6(b)--First Amendment with Peerless Building Maintenance Packet Pg. 113 Attachment: C-10844 with Peerless Building Maintenance for Janitorial Services (4.6(b)--First Amendment with Peerless Building Maintenance Packet Pg. 114 Attachment: C-10844 with Peerless Building Maintenance for Janitorial Services (4.6(b)--First Amendment with Peerless Building Maintenance Packet Pg. 115 Attachment: C-10844 with Peerless Building Maintenance for Janitorial Services (4.6(b)--First Amendment with Peerless Building Maintenance Packet Pg. 116 Attachment: C-10844 with Peerless Building Maintenance for Janitorial Services (4.6(b)--First Amendment with Peerless Building Maintenance Packet Pg. 117 Attachment: C-10844 with Peerless Building Maintenance for Janitorial Services (4.6(b)--First Amendment with Peerless Building Maintenance Packet Pg. 118 Attachment: C-10844 with Peerless Building Maintenance for Janitorial Services (4.6(b)--First Amendment with Peerless Building Maintenance Packet Pg. 119 Attachment: C-10844 with Peerless Building Maintenance for Janitorial Services (4.6(b)--First Amendment with Peerless Building Maintenance Packet Pg. 120 Attachment: C-10844 with Peerless Building Maintenance for Janitorial Services (4.6(b)--First Amendment with Peerless Building Maintenance Packet Pg. 121 Attachment: C-10844 with Peerless Building Maintenance for Janitorial Services (4.6(b)--First Amendment with Peerless Building Maintenance Packet Pg. 122 Attachment: C-10844 with Peerless Building Maintenance for Janitorial Services (4.6(b)--First Amendment with Peerless Building Maintenance
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Authorize and approve the following actions relative to Request for Proposals No. 5596 for selection of a digester biogas conditioning and combined heat and power generator system for the City of Redding’s Clear Creek Wastewater Treatment Plant:
(1) Award to Kraft Energy Systems, a division of Kraft Power Corporation (Kraft); (2) Authorize the City Manager, or designee, to execute the Goods Purchase and Service Agreement with Kraft, in an amount not to exceed $3,970,084; and (3) Authorize the City Manager, or designee, to approve change orders to the agreement up to $100,000.
Fiscal Impact
Funding for this Goods Purchase and Service Agreement (Agreement) in the amount of approximately $4 million will come from previously budgeted CalRecycle grant funding. In February 2024, City Council (Council) accepted the CalRecycle grant funding in the amount of $10 million for the design and construction of the Redding Organics Diversion to Energy Operation (RODEO) project. Public Works anticipates the entire RODEO project to cost approximately $12.6 million. The required funding in excess of the CalRecycle grant ($2.6 million) has been budgeted within the Wastewater Utility Capital budget for the 2025-26 Fiscal Year.
Alternative Action
The Council may choose not to award Request for Proposals No. 5596 or authorize the Goods Purchase and Services Agreement to be executed at this time. By doing this, the RODEO project will not be constructed and the grant funding may be returned to CalRecycle. In addition, the Solid Waste Utility will need to continue to find alternatives for disposing of food waste and other organics, as required by California Senate Bill 1383 and other legislative requirements, mandating the diversion of organics from landfills.
MEETING DATE: November 4, 2025
ITEM NO. 4.11(a)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(a)--Award Request for Proposal No. 5596 and Authorize Execution of Goods Purchase and Service Agreement with Kraft Energy Systems Michael Webb, Public Works
Director
Packet Pg. 123
Report to Redding City Council October 30, 2025
Re: 4.11(a)--Award RFP 5596 and Authorize Execution of Agreement Page 2 Background/Analysis
In February 2024, Council authorized the acceptance of a $10 million CalRecycle grant for the design and construction of a project - a food waste receiving and biogas production facility at the City of Redding’s (City) Clear Creek Wastewater Treatment Plant (CCWTP). In December 2024, the Council authorized a change of scope for the project to construct biogas-fueled generators in lieu of methane pipeline injection. To proceed with the project, the City then solicited proposals from qualified equipment manufacturers and suppliers.
The City received four proposals to the solicitation. The proposals were reviewed by the selection panel which was made up of Public Works and CCWTP staff, as well as our consultant Water Works Engineers (WWE). The proposals were evaluated on the following factors:
manufacturer’s experience and references, proposed system operational complexity, required ancillary systems and supporting utilities, system layout and configuration, proposed submittal and equipment delivery schedule, exceptions identified in the Request for Proposal and technical specification requirements, maintenance requirements and availability of spare parts and service, and the total system cost. Applying these criteria to each of the proposals, the selection panel determined that Kraft Energy Systems, a subsidiary of Kraft Power Corporation, is the best candidate to provide the equipment for this project.
Once the agreement with Kraft Power Corporation is executed and submittal review starts, staff will coordinate with WWE to complete the overall site layout and design for the system. The City anticipates advertising the project for construction in late Summer 2026 with construction beginning in Fall 2026, and facility start-up in early 2028.
Environmental Review
This activity is not a project as defined by California Environmental Quality ACT (CEQA), and no action is required at this time. As the grant funded project moves forward, the technical environmental studies will be conducted to support a CEQA compliance document.
Council Priority/City Manager Goals
• Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
Attachments
Previous Staff Report - 02-06-24
Previous Staff Report 12-03-24
Goods Purchase and Service Agreement
Packet Pg. 124
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Authorize and approve the following:
(1) Accept grant funding in the amount of $10,000,000 from CalRecycle for the design and construction of the Redding Organics Diversion to Energy Operation project, a food waste receiving and biogas production facility at the City of Redding (City) Clear Creek Wastewater Treatment Plant;
(2) Adopt Resolution approving and adopting the 26th Amendment to Budget Resolution No. 2023-060 appropriating $10,000,000 in state grant funds and $2,600,000 in City Wastewater Department funds for the project; and
(3) Authorize the Public Works Director to sign the required documents with Pacific Gas and Electric Company for the design and construction of a biogas Pipeline Injection Station.
Fiscal Impact
The Redding Organics Diversion to Energy Operation (RODEO) project's total cost is estimated to be $12,600,000 and will be funded by CalRecycle CoDigestion grant funding and the City of Redding’s (City) Wastewater Utility fund. The CalRecycle grant will provide $10,000,000 towards the project while Wastewater Utility provides $2,600,000 from their reserve cash balance. Though funding for the construction of this facility was not previously budgeted, the Wastewater Utility has adequate reserve funding to cover costs exceeding the amount provided by grant funding.
Alternative Action
The City Council may decline to accept this grant funding. By doing so, this project will not be constructed and CalRecycle may allocate these funds to another agency. The Solid Waste Utility will continue to find alternatives for disposing of food waste and other organics, as required by California Senate Bill 1383 and other legislative requirements, mandating the diversion of organics from landfills.
MEETING DATE: February 6, 2024
ITEM NO. 4.11(h)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(h)--Accept CalRecycle grant funding for the Redding Organics Diversion to Energy Operation Project and adopt a Budget Resolution.
Michael Webb, Public Works
Director
APPROVED
Packet Pg. 125 Attachment: Previous Staff Report - 02-06-24 (4.11(a)--Award RFP 5596 and Authorize Execution of Agreement) Report to Redding City Council January 31, 2024
Re: 4.11(h)--Accept CalRecycle Grant Funding for the (RODEO) and adopt Budget Reso Page 2 Background/Analysis
Recent State legislative changes regarding greenhouse gas emissions and the disposal of organic waste (California Senate Bill (SB) 1383, California Assembly Bill (AB) 32, AB 1826, AB 876, AB 341, and AB 1594) mandate that landfills no longer accept organic wastes. SB 1383 codified California's commitments to reduce greenhouse gas emissions and air pollution statewide.
Methane gas emissions from landfills are being targeted to reduce California’s Greenhouse Gas emissions. Currently, staff has secured the capacity for disposal of source-separated organic food waste material at the closest commercial organics processing facility in Oroville, CA. This material is planned to be trucked to the facility by City Solid Waste staff and processed at a current rate of $84/ton increasing to $95/ton in 2025 with an estimated annual cost of $74,000.
This cost doesn’t include staff or trucking costs. This ongoing cost will continue to increase annually as capacity becomes less available. As a result, staff has identified the RODEO project that leverages existing City infrastructure and will eliminate the need for Solid Waste to transport organics out of the area and reduce its processing fees.
The RODEO project would construct a food waste receiving station at the Clear Creek Wastewater Treatment Plant to accept organics into the existing anaerobic digestion process and biogas conditioning system to produce methane gas which will be sold to Pacific Gas and Electric (PG&E) via a Pipeline Injection Station. This Project helps meet the requirements of SB 1383 by diverting food waste from landfills, and will also produce methane gas, which will be captured and used for other beneficial purposes. In addition, it is anticipated that the project will generate renewable energy credits for the City.
A feasibility study was conducted with PG&E to determine if current PG&E infrastructure would be adequate to accept the methane gas produced by the RODEO project. PG&E determined that the project is feasible and it has been cleared by PG&E for further design. A contract with PG&E for preliminary engineering of a methane gas Pipeline Injection Station would need to be executed for an initial amount of $50,000. As the project development process continues, the contract with PG&E will need to be amended to provide additional funding for the construction of the Pipeline Injection Station, estimated at approximately $3,500,000.
On January 18, 2022, the City Council adopted Resolution No. 2022-001 authorizing the submission of applications for all California Department of Resources Recycling and Recovery (CalRecycle) grants for which the City is eligible through January 18, 2027. The Resolution also authorized the City Manager, or designee, to execute in the name of the City all grant documents, applications, agreements, amendments, and requests for payment, necessary to secure grant funds and implement the approved grant project.
In May 2023, the Solid Waste and Wastewater utilities hired a consultant to apply for a competitive grant from CalRecycle’s Organics Grant Program. The RODEO project was submitted for grant funding. These grant funds would cover project design and construction costs. On December 14, 2023, CalRecycle notified the City that the grant request was approved for the maximum award amount of $10,000,000.
Staff recommends the addition of $2,600,000 of wastewater reserve funds to the FY2023-24 capital budget to complete the Project.
APPROVED
Packet Pg. 126 Attachment: Previous Staff Report - 02-06-24 (4.11(a)--Award RFP 5596 and Authorize Execution of Agreement) Report to Redding City Council January 31, 2024
Re: 4.11(h)--Accept CalRecycle Grant Funding for the (RODEO) and adopt Budget Reso Page 3 Environmental Review
Funding acceptance is not a project as defined by the California Environmental Quality Act (CEQA), and no further action is required at this time. Acceptance of the grant funding will allow the design and environmental technical studies to proceed for the Food Waste Receiving and Biogas Production Facility Project. CEQA compliance documentation would be presented to Council at, or prior to, award of the project.
Council Priority/City Manager Goals
• Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
Attachments
^Resolution
^Location Map_
^ORG7 Award RFA
^Attachment I - ORG7 Project Summaries
^PG&E Agreement and Attachment A1
^Reso 2022-001 - Authorizing Submittal of Application(s) For All CalRecycle Grants CalRecycle December 2023 Monthly Public Meeting Agenda Revised
APPROVED
Packet Pg. 127 Attachment: Previous Staff Report - 02-06-24 (4.11(a)--Award RFP 5596 and Authorize Execution of Agreement) RESOLUTION NO. 2024-___
A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 26
th AMENDMENT TO CITY BUDGET RESOLUTION NO. 2023-060
APPROPRIATING $12,600,000 FOR THE REDDING ORGANICS DIVERSION TO
ENERGY OPERATION PROJECT AND THE ASSOCIATED FUNDING SOURCES FOR FISCAL YEAR 2023-24
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDDING THAT Budget Resolution No. 2023-060 be and is hereby amended as follows:
FUND DIVISION DESCRIPTION INCREASE DECREASE
231 6392
Wastewater Treatment Capital
Outlay
$12,600,000
THAT account titles and numbers requiring adjustments by this Resolution are as follows:
USE SOURCE
OF FUNDS OF FUNDS
Decrease (Increase) Fund Balance
231-6392-2910000-00000 Fund Balance $ 2,600,000
Increase (Decrease) Revenue
231-6392-3631401-00000 State Grant Capital - Wastewater $ 10,000,000 Increase Expenditures
231-6392-7800042-00000
Wastewater - Structures &
Improvements $ 12,600,000
Total $ 12,600,000 $ 12,600,000
THAT the purpose is to appropriate $12,600,000 for the Redding Organics Diversion to Energy Operation project and the associated funding sources for fiscal year 2023-24.
I HEREBY CERTIFY that the foregoing resolution was introduced at a regular meeting of the City Council of the City of Redding on the 6th day of February, 2024, and was duly adopted at said meeting by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
TENESSA AUDETTE, Mayor
ATTEST: FORM APPROVAL:
SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney
APPROVED
Packet Pg. 128 Attachment: Previous Staff Report - 02-06-24 (4.11(a)--Award RFP 5596 and Authorize Execution of Agreement)
APPROVED
Packet Pg. 129 Attachment: Previous Staff Report - 02-06-24 (4.11(a)--Award RFP 5596 and Authorize Execution of Agreement)
Request for Approval
To: Zoe Heller
Deputy Director, Division of Circular Economy
From: Michelle Martin
Branch Chief, Financial Resources Management Branch
Request Date: December 6, 2023
Decision Subject: Awards for the Organics Grant Program, Cycle 7 (Greenhouse Gas Reduction Fund, Fiscal Years 2021‒22 and 2022‒23, and General Fund, Fiscal Year 2022‒23)
Action By: December 13, 2023
Summary of Request
Staff requests approval of 23 grant awards in the amount of $130,620,128 for the competitive Organics Grant Program (Program) for fiscal years (FYs) 2021‒22 and 2022‒23. This Program was oversubscribed by $58,292,627 as $188,912,755 in funding was requested from 32 eligible applications received. The remaining passing applications, reflected in rank order in Table 3, could be funded if additional funds are allocated to this program in the future.
Funding
The FY 2021–22 proposed Budget, as amended by Senate Bill (SB 170) (Chapter 240, Statutes of 2021), allocated $70,000,000 to CalRecycle from the Greenhouse Gas Reduction Fund, with $3,500,000 reserved to cover administrative costs, as authorized in the Budget and shall be used to provide grants for the purposes of paragraphs (1), (2), or (5) of subdivision (b) of Section 42999 of the Public Resources Code. CalRecycle allocated $4,240,000 for a regional cycle of the Community Composting for Green Spaces Grant Program and $510,000 for a separate grant cycle for community composting projects, available only to Qualifying Tribal Entities. The remaining funding in the amount of $61,750,000 is recommended for award in this RFA.
The FY 2022–23 Budget, as amended by Assembly Bill (AB) 179 (Chapter 249, Statutes of 2022), allocated $15,000,000 to CalRecycle from the General Fund, with $750,000 reserved to cover administrative costs, as authorized in the Budget. CalRecycle has awarded $12,338,802 of the FY 2022–23 money in the cycle of the Organics Grant Program. The remaining $1,911,198 allocation for the purposes of paragraphs (1), (2), or (5) of subdivision (b) of Section 42999 of the Public Resources Code is recommended for award in this RFA.
The FY 2022–23 Budget, as amended by AB 179, allocated $10,000,000 to CalRecycle from the Greenhouse Gas Reduction Fund, with $500,000 reserved to cover administrative costs, as authorized in the Budget. CalRecycle awarded $3,950,527 of the FY 2022–23 money to an unfunded applicant from the Co-Digestion Grant Program, resulting in $5,549,473 being recommended for award for purposes of paragraph (6) of subdivision (b) of Section 42999 of the
APPROVED
Packet Pg. 130 Attachment: Previous Staff Report - 02-06-24 (4.11(a)--Award RFP 5596 and Authorize Execution of Agreement)
Public Resources Code. In addition, AB 179 allocated $180,000,000 to provide grants to local jurisdictions to assist in the implementation of SB 1383 (Lara, Chapter 395, Statutes of 2016).
Of that allocation, $81,000,000 was allocated to the Organics Grant Program to fund the immediate, critical infrastructure needed to process organic waste as required by SB 1383.
Eligible entities for this funding include cities, counties, cities and counties, Joint Powers Authorities, and special districts directly responsible for solid waste collection services.
CalRecycle recommends utilizing $61,409,457 of this funding to award all local jurisdiction applications with a passing score. The remaining amount of $19,590,543 will be redirected to the SB1383 Local Assistance Grant Program.
Table 1. Funding
Fund Source Amount
Available
Amount to
Fund Item
Amount
Remaining Line Item
Greenhouse Gas
Reduction Fund (FY
2021–22)
$61,750,000 $61,750,000 $0 Local Assistance
/Organic
Infrastructure
Grants
General Fund (FY
2022–23)
$1,911,198 $1,911,198 $0 Local Assistance
/Organic
Infrastructure
Grants
Greenhouse Gas
Reduction Fund (FY
2022–23
$5,549,473 $5,549,473 $0 Local Assistance
/Co-Digestion
Grants
Greenhouse Gas
Reduction Fund (FY
2022–23
$81,000,000 $61,409,457 $19,590,543 Local Assistance
/SB 1383 Grants
Total $150,210,671 $130,620,128 $19,590,543
Background and Findings
Statutory Authority
Public Resources Code section 42995 et seq., added to statute by the enactment of SB 862 (Statutes of 2014, Chapter 36) and amended by SB 155 (Statutes of 2021, Chapter 258), authorizes CalRecycle to administer a grant program to provide financial assistance to reduce the emissions of greenhouse gases (GHG) by promoting in-state development of infrastructure, food waste prevention, or other projects to reduce organic waste or process organic and other recyclable materials into new, value-added products.
Program Background
This Program is part of California Climate Investments, a statewide program that puts billions of Cap-and-Trade dollars to work reducing GHG emissions, strengthening the economy, and improving public health and the environment. At least 35 percent of California Climate Investments must benefit disadvantaged communities, low-income communities, and lowincome households, collectively known as priority populations.
APPROVED
Packet Pg. 131 Attachment: Previous Staff Report - 02-06-24 (4.11(a)--Award RFP 5596 and Authorize Execution of Agreement)
This Program provides funds to support expansion of the waste management infrastructure, particularly for new or expanded organics infrastructure such as composting and digestion facilities, to achieve greenhouse gas reductions. These investments will result in reduced methane emissions from landfills; benefit priority populations by upgrading existing facilities and, where warranted, establish new facilities; result in air and water quality benefits in addition to greenhouse gas (GHG) emission reductions; and create jobs.
Criteria and Process
The Eligibility Criteria and Evaluation Process was discussed at the December 20, 2022, CalRecycle Public meeting and subsequently approved by the Deputy Director. The Notice of Funds Available was published on CalRecycle’s website on February 9, 2023, and a notice was sent to interested parties.
Applications were due to CalRecycle on May 2, 2023, with a secondary due date of May 11, 2023, for authorizing documentation submission. CalRecycle received 69 applications requesting a total of $387,845,869.30. After the close of the application period, staff reviewed the applications for completeness and eligibility. As a result, 20 applications were disqualified for either submitting an incomplete application or having an ineligible project. Staff reviewed the remaining applications in accordance with the approved evaluation and scoring criteria.
Subsequently, 17 applications did not receive a passing score. The maximum grant award is $500,000 for in-vessel projects, $3,000,000 for stand-alone pre-processing projects, $10,000,000 for anaerobic/co-digestion and compost projects, and $13,000,000 for anaerobic/co-digestion and compost projects with a pre-processing project. Staff proposes to fund 23 of the 32 eligible applicants. If additional monies become available, staff recommends funding the remaining eligible applicants in rank order, as listed in Table 3. As a result of the projects recommended for award, 7.7 million tons of green and food material will be diverted from landfills, a reduction of over 2 million MTCO2e in greenhouse gas emissions, and 114 jobs will be created.
Attachments
See Attachment I – Project Summaries for a description of each project recommended for award.
Recommendation
Staff recommends approval of 23 grant awards as listed below for a total of $130,620,128.
Table 2. Recommended Awards
Applicant Project Type Award
Amount
Humboldt Waste Management
Authority*
Standalone Pre-Processing $2,710,081
Kochergen Farms Composting,
Inc. dba Green Valley
Recycling
Standalone Pre-Processing $3,000,000
* SB 1383 Funding Recipient
APPROVED
Packet Pg. 132 Attachment: Previous Staff Report - 02-06-24 (4.11(a)--Award RFP 5596 and Authorize Execution of Agreement)
Applicant Project Type Award
Amount
Republic Services of Sonoma
County, Inc.
Standalone Pre-Processing $2,461,423
Sacramento County* Standalone Pre-Processing $3,000,000 Subtotal $11,171,504
California Grinding, Inc. Anaerobic Digestion $6,625,956† City of Napa* Anaerobic Digestion $10,000,000
City of Riverside* Co-Digestion $10,000,000
City of Redding* Co-Digestion $10,000,000
Los Angeles County Sanitation
Districts*
Co-Digestion $10,000,000
SANCO Services LP Anaerobic Digestion $10,000,000
University of California, Davis Anaerobic Digestion $4,769,324 Subtotal $61,395,280
Anderson Landfill, Inc. Compost $10,000,000
California Wood Recycling dba
Agromin
Compost $10,000,000
Forward, Inc. Compost $5,167,510
Kern County* Compost $10,000,000
Northern Recycling, LLC Compost $10,000,000
Riverside County* Compost $1,288,470
Western Placer Waste
Management Authority*
Compost $9,960,379
Subtotal $56,416,359
California State University,
Sacramento
In-Vessel $179,618
DSM Group, LLC In-Vessel $341,367
Foodbank of Santa Barbara -
Goleta
In-Vessel $500,000
Foodbank of Santa Barbara -
Santa Maria
In-Vessel $500,000
University of Southern
California
In-Vessel $116,000
Subtotal $1,636,985
Grand Total $130,620,128
† Recommending partial award due to limited funds. Remaining amount included in Table 3.
APPROVED
Packet Pg. 133 Attachment: Previous Staff Report - 02-06-24 (4.11(a)--Award RFP 5596 and Authorize Execution of Agreement)
Table 3. Recommended Awards if Additional Funds Become
Available - B- List
Applicant Project Type Approved
Amount
California Grinding, Inc. Anaerobic Digestion $3,236,544‡ Arakelian Enterprises, Inc. DBA
Crown Recycling Services
Standalone Pre-Processing $3,000,000
Recology Ostrom Road Compost $10,000,000
Engel & Gray, Inc. Compost $2,799,620
Arakelian Enterprises, Inc., dba
American Organics
Compost $9,636,000
Universal Waste Systems, Inc. Standalone Pre-Processing $3,000,000 Mid-Valley Recycling, LLC Anaerobic Digestion $10,000,000 North State Renewables LLC Anaerobic Digestion $10,000,000 Paso Robles Waste Disposal
Inc. dba Paso Robles Waste &
Recycle
Anaerobic Digestion $2,643,200
Lost Hills Environmental LLC Compost $3,977,263
Total $58,292,267
Deputy Director Action
On the basis of the information and analysis in this Request for Approval and the findings set out herein, I hereby conditionally approve the grant awards for the Organics Grant Program as listed in Table 2. Each proposed grantee’s award is subject to two conditions:
1. The recommended grantee must pay all outstanding debts due to CalRecycle, or bring current any outstanding payments owed to CalRecycle, within 60 days of the date of the award email.
2. The recommended grantee’s Signature Authority (or where delegation is authorized, his or her Designee) must sign and return the Grant Agreement to CalRecycle. The signed Grant Agreement must be received by CalRecycle within 60 days of the date of the award email.
___________________________ ____________________________ Zoe Heller Dated
Deputy Director
‡ Remaining recommended award amount from Table 2.
APPROVED
Packet Pg. 134 Attachment: Previous Staff Report - 02-06-24 (4.11(a)--Award RFP 5596 and Authorize Execution of Agreement)
Attachment I: Project Summaries for Organics Grant Program Fiscal Year 2021-22 and 2022-23
Attachment I
Organics Grant Program, Fiscal Year 2021–22
and 2022–23 Project Summaries
The projects with proposed grant awards are briefly summarized below. Note that in some instances, CalRecycle modified GHG emission reductions and tons diverted estimates contained within the application documents due to factors such as ineligible feedstock and tonnages reported outside of the grant term.
Standalone Pre-Processing
• Applicant: Humboldt Waste Management Authority
• County: Humboldt
• Provides Benefits to Priority Populations: Yes
• Grant Funds Recommended for Award: $2,710,081
• Estimated GHGs (MTCO2e) over ten years: 47,298
• Estimated Diversion (Tons) over ten years: 237,823
Humboldt Waste Management Authority proposes a Stand-Alone Pre-Processing project to convert an existing 19,000-square-foot building at the Hawthorne Street Transfer Station located in Eureka, CA into an Organics Waste Processing Operation. The renovated facility will be used to receive, sort and process new residential co-collected and commercial source-separated food and green material currently disposed of at the Dry Creek Landfill. Commercial food material will be cleaned and processed into an organic slurry that will be transported to a composting facility. The project will result in 237,823 tons of newly diverted food and green material from landfill and a reduction of 47,298 MTCO2e of greenhouse gas emissions over ten years. In addition, the project will provide an estimated five full-time jobs targeted for priority populations and supports Humboldt County’s edible food recovery program.
• Applicant: Kochergen Farms Composting, Inc. dba Green Valley Recycling • County: Fresno
• Provides Benefits to Priority Populations: Yes
• Grant Funds Recommended for Award: $3,000,000
• Estimated GHGs (MTCO2e) over ten years: 99,447
• Estimated Diversion (Tons) over ten years: 461,137
Kochergen Farms Composting, Inc. (KFC), DBA Green Valley Recycling (GVR) proposes a StandAlone Pre-Processing project to install a food waste depackaging system, at the Green Valley Recycling Transfer and Processing Facility. Source separated food and green material (SSO) will be cleaned and processed into an organic slurry that will be transferred to KFC for composting. The SSO and residential food material is currently disposed of at the American Avenue Landfill in Fresno County, CA, located in a low-income community. The project will result in 461,137 tons of newly diverted food and green material from landfill and a reduction of 90,447 MTCO2e of greenhouse gas emissions over ten years. In addition, the project will provide up to 15 jobs targeted for priority populations.
APPROVED
Packet Pg. 135 Attachment: Previous Staff Report - 02-06-24 (4.11(a)--Award RFP 5596 and Authorize Execution of Agreement)
Attachment I: Project Summaries for Organics Grant Program Fiscal Year 2021-22 and 2022-23
• Applicant: Republic Services of Sonoma County, Inc.
• County: Sonoma
• Provides Benefits to Priority Populations: Yes
• Grant Funds Recommended for Award: $2,461,423
• Estimated GHGs (MTCO2e) over ten years: 163,020
• Estimated Diversion (Tons) over ten years: 452,833
Republic Services of Sonoma County, Inc. proposes a Stand-Alone Pre-Processing project at their Sonoma County Central Transfer/Processing Facility in Petaluma, CA. This project will install a depackaging system to remove contamination from source-separated commercial food material currently disposed of at the Republic Services of Sonoma County, Inc. Central Disposal Site. Food and green material will be sent to Republic Services of Sonoma County’s composting facility in Richmond. The project will result in 452,833 tons of newly diverted food and green material from a landfill located in a low-income community and a reduction of 163,020 MTCO2e of greenhouse gas emissions over ten years. In addition, the project will provide an estimated two full-time permanent jobs targeted for priority populations.
• Applicant: Sacramento County
• County: Sacramento
• Provides Benefits to Priority Populations: Yes
• Grant Funds Recommended for Award: $3,000,000
• Estimated GHGs (MTCO2e) over ten years: 94,357
• Estimated Diversion (Tons) over ten years: 452,760
Sacramento County Department of Waste Management and Recycling proposes a Stand-Alone PreProcessing project to construct a dedicated building at its North Area Recovery Station for the preprocessing of food and green material currently disposed of at Kiefer Landfill. Commingled food and green material generated from residential curbside collection will be delivered to the new facility and pre-processed to remove contaminants. Once food and green material are pre-processed into one of four top load-out ports within the new transfer building, it is transferred to a permitted composting facility. The project will result in 452,760 tons of newly diverted food and green material from landfill and a reduction of 94,357 MTCO2e of greenhouse gas emissions over ten years. The project will provide job training to members of priority populations that will lead to industry recognized licenses/certifications.
Anaerobic Digestion/Co-Digestion
• Applicant: California Grinding, Inc.
• County: Fresno
• Provides Benefits to Priority Populations: Yes
• Grant Funds Recommended for Award: $6,625,956
• Estimated GHGs (MTCO2e) over ten years: 150,000
• Estimated Diversion (Tons) over ten years: 390,000
California Grinding Inc (CGI) proposes to build an anaerobic digestion facility that will include installation of pre-processing equipment, anaerobic digesters, a biogas upgrading system, and a predigestion system. The food and green material are currently landfilled at American Avenue Disposal Site, Visalia Disposal Site, and Woodville Landfill. The project will result in 390,000 tons of newly diverted food and green material from landfills located in disadvantaged and low-income communities
APPROVED
Packet Pg. 136 Attachment: Previous Staff Report - 02-06-24 (4.11(a)--Award RFP 5596 and Authorize Execution of Agreement)
Attachment I: Project Summaries for Organics Grant Program Fiscal Year 2021-22 and 2022-23
and a reduction of 150,000 MTCO2e over ten years. The facility will produce renewable natural gas that will be injected into the adjacent PG&E pipeline and provide an estimated 26 permanent jobs targeting priority populations.
• Applicant: City of Napa
• County: Napa
• Provides Benefits to Priority Populations: Yes
• Grant Funds Recommended for Award: $10,000,000
• Estimated GHGs (MTCO2e) over ten years: 120,000
• Estimated Diversion (Tons) over ten years: 300,000
The City of Napa proposes to add an anaerobic digestion operation at its material diversion facility.
The project will include installation of food waste pre-processing and polishing equipment, an anaerobic digester, and a biogas upgrading system. The biogas will be used to produce compressed natural gas for on-site fueling of City trucks and Napa Recycling and Waste Services solid waste collection vehicles and renewable electricity to power facility operations. The digestate will typically be composted on-site in the covered aerated static pile unit or sent to another composting facility, if needed, but can also be dried and sold as fertilizer. The food and green material are currently landfilled at Vasco Road, Potrero Hills, Ox Mountain, and Clover Flat Landfills. The project will result in 300,000 tons of newly diverted food and green material from landfill and a reduction of 120,000 MTCO2e of greenhouse gas emissions over ten years. The project will provide five permanent, fulltime jobs targeting priority populations. • Applicant: City of Riverside
• County: Riverside
• Provides Benefits to Priority Populations: Yes
• Grant Funds Recommended for Award: $10,000,000
• Estimated GHGs (MTCO2e) over ten years: 81,000
• Estimated Diversion (Tons) over ten years: 200,000
The City of Riverside proposes the installation of food waste receiving, pre-processing, polishing, and storage infrastructure, as part of the Riverside Water Quality Control Plant co-digestion project. The project will significantly expand the facility’s food waste receiving and anaerobic co-digestion capacity. Food waste cake will be received via dump trucks, polished to a slurry to remove plastic and grit contaminants, and then co-digested with wastewater sludge. The biogas produced will be upgraded to renewable natural gas and injected into the SoCalGas utility pipeline. The commingled food and green material are currently landfilled at Badlands and Lamb Canyon Landfills. The project will result in 200,000 tons of newly diverted food and green material partially from a landfill located in a low-income community and a reduction of 81,000 MTCO2e of greenhouse gas emissions over ten years. Benefits to priority populations include energy rate stabilization, air pollution reduction, and reduced impact to freshwater resources; as well as a wastewater treatment operator-in-training program targeted to local workers.
• Applicant: City of Redding
• County: Shasta
• Provides Benefits to Priority Populations: Yes
• Grant Funds Recommended for Award: $10,000,000
• Estimated GHGs (MTCO2e) over ten years: 9,000
APPROVED
Packet Pg. 137 Attachment: Previous Staff Report - 02-06-24 (4.11(a)--Award RFP 5596 and Authorize Execution of Agreement)
Attachment I: Project Summaries for Organics Grant Program Fiscal Year 2021-22 and 2022-23
• Estimated Diversion (Tons) over ten years: 40,000
The City of Redding proposes to design and construct infrastructure that will enable the City to utilize excess anaerobic digestion capacity at the Clear Creek Wastewater Treatment Plant to divert food material from landfills for co-digestion. The project will include the construction of food waste slurry receiving equipment and storage tanks, a polishing process for intake of feedstock into the existing anaerobic digesters, and a two-stage biogas conditioning system to meet the increased output of biogas before injecting this renewable natural gas into the PG&E gas transmission main. The sourceseparated food and green material is currently landfilled at West Central Landfill. The project will result in 40,000 tons of newly diverted food material from a landfill located in a low-income community, a reduction of over 9,000 MTCO2e of greenhouse gas emissions over ten years, and will create one full-time permanent job.
• Applicant: Los Angeles County Sanitation Districts
• County: Los Angeles
• Provides Benefits to Priority Populations: Yes
• Grant Funds Recommended for Award: $10,000,000
• Estimated GHGs (MTCO2e) over ten years: 160,000
• Estimated Diversion (Tons) over ten years: 600,000
Los Angeles County Sanitation Districts (LACSD) proposes to expand its Food Waste Recycling Program with the construction of the Biogas Conditioning System 2 (BCS-2), which will include equipment such as biogas compression, dehydration, and treatment systems. BCS-2 will allow the co-digestion facility to operate at full capacity. BCS-2 will upgrade biogas generated from the codigestion of food material at LACSD’s Joint Water Pollution Control Plant into renewable natural gas for vehicle use at LACSD's compressed natural gas fueling station or injection into the SoCalGas utility pipeline. The source-separated food material is currently being landfilled at Mid-Valley Sanitary Landfill, Lost Hills Environmental Waste Facility, and Salton City Solid Waste Site. The project will result in 600,000 tons of newly diverted food and green material from landfills located in disadvantaged and low-income communities and a reduction of 160,000 MTCO2e of greenhouse gas emissions over ten years. Benefits to priority populations include air and water pollution reduction and energy from renewable natural gas.
• Applicant: SANCO Services LP
• County: San Diego
• Provides Benefits to Priority Populations: Yes
• Grant Funds Recommended for Award: $10,000,000
• Estimated GHGs (MTCO2e) over ten years: 300,000
• Estimated Diversion (Tons) over ten years: 775,000
SANCO Services LP proposes to expand its anaerobic digestion operation located at the Escondido Resource Recovery facility. The project will include the installation of two new digesters and a biogas upgrading system. The facility will also produce high-quality compost that will be sent to farms in San Diego and Imperial Counties. The project will add renewable gas injected into the San Diego Gas and Electric pipeline and be used to fuel waste collection fleets. The commingled and source-separated food and green material is currently landfilled at Sycamore and Otay Landfills. The project will result in 775,000 tons of newly diverted food and green material from landfill and a reduction of over
APPROVED
Packet Pg. 138 Attachment: Previous Staff Report - 02-06-24 (4.11(a)--Award RFP 5596 and Authorize Execution of Agreement)
Attachment I: Project Summaries for Organics Grant Program Fiscal Year 2021-22 and 2022-23
300,000 MTCO2e of greenhouse gas emissions over ten years, and create an estimated eight permanent jobs targeting priority populations.
• Applicant: University of California, Davis
• County: Yolo
• Provides Benefits to Priority Populations: Yes
• Grant Funds Recommended for Award: $4,769,324
• Estimated GHGs (MTCO2e) over ten years: 18,000
• Estimated Diversion (Tons) over ten years: 75,000
UC Davis proposes to expand its Renewable Energy Anaerobic Digester facility. The facility improvements will consist of upgraded feedstock processing equipment and the installation of a gas engine generator. The food and green material are currently landfilled at Yolo County Landfill. The project will result in 75,000 tons of newly diverted food material from landfill and a reduction of 18,000 MTCO2e of greenhouse gas emissions over ten years. The project will also produce green, carbonnegative electricity for use in campus electric vehicles and electric buses, which serves the campus and surrounding community, including grade-school students, low-income residents, disabled persons, and older adults.
Compost
• Applicant: Anderson Landfill, Inc.
• County: Shasta
• Provides Benefits to Priority Populations: Yes
• Grant Funds Recommended for Award: $10,000,000
• Estimated GHGs (MTCO2e) over ten years: 30,000
• Estimated Diversion (Tons) over ten years: 122,000
Anderson Landfill, Inc. proposes to construct and operate a new windrow composting operation at Anderson Landfill. The newly constructed facility will have an initial throughput capacity of approximately 68,000 tons per year. The food and yard material are currently landfilled at Anderson Landfill which is located in a low-income community. The project will result in 122,000 tons of newly diverted food and green material from landfill and a reduction of 30,000 MTCO2e of greenhouse gas emissions over ten years. In addition, the facility will dedicate part of their landfill as wildlife habitat, provide financial support for various community centers, and provide an estimated eight new full-time jobs targeting a priority population.
• Applicant: California Wood Recycling dba Agromin
• County: Ventura
• Provides Benefits to Priority Populations: Yes
• Grant Funds Recommended for Award: $10,000,000
• Estimated GHGs (MTCO2e) over ten years: 147,000
• Estimated Diversion (Tons) over ten years: 681,000
California Wood Recycling dba Agromin proposes to expand its existing composting facility in Santa Paula. The Limoneira site will utilize a covered aerated static pile composting system to divert an additional 68,125 tons per year of food and green material from landfill. The green and food material is currently landfilled at Simi Valley Landfill, Toland Road Landfill, or Lost Hills Landfill. The project will result in 681,000 tons of newly diverted food and green material from landfill and a reduction of
APPROVED
Packet Pg. 139 Attachment: Previous Staff Report - 02-06-24 (4.11(a)--Award RFP 5596 and Authorize Execution of Agreement)
Attachment I: Project Summaries for Organics Grant Program Fiscal Year 2021-22 and 2022-23
147,000 MTCO2e of greenhouse gas emissions over ten years. In addition, the project will provide 26 jobs targeting a priority population, support community projects with free compost, and provide funds for the Santa Paula Sports Park rehabilitation project. • Applicant: Forward, Inc.
• County: San Joaquin
• Provides Benefits to Priority Populations: Yes
• Grant Funds Recommended for Award: $5,167,510
• Estimated GHGs (MTCO2e) over ten years: 102,000
• Estimated Diversion (Tons) over ten years: 467,000
Forward, Inc. proposes to expand their existing composting facility by adding an aerated static pile composting system that can process an additional 200 tons of organics per day. The green and food material is currently landfilled at Forward, Inc. Landfill or Austin Road Landfill, with Forward, Inc.
Landfill located in a disadvantaged community. The project will result in 467,000 tons of newly diverted food and green material from landfill and a reduction of 102,000 MTCO2e of greenhouse gas emissions over ten years. The project will provide free compost to the community, support the Edible Schoolyard Community Farm Project, and provide three full time permanent jobs targeting a priority population.
• Applicant: Kern County
• County: Kern
• Provides Benefits to Priority Populations: Yes
• Grant Funds Recommended for Award: $10,000,000
• Estimated GHGs (MTCO2e) over ten years: 247,000
• Estimated Diversion (Tons) over ten years: 831,000
Kern County Public Works proposes to construct a covered aerated static pile composting system at its facility located at the Shafter Wasco Sanitary Landfill. Grant-funded equipment includes an excavator, conveyer, shredder, screen and other pre-processing equipment, and a covered aerated static pile bunker system. The green and food material is currently landfilled at Shafter-Wasco Landfill, Mojave-Rosamond Sanitary Landfill, Bena Sanitary Landfill, or Ridgecrest Recycling and Sanitary Landfill, with Shafter-Wasco Landfill located in a disadvantaged community. The project will increase composting capacity by 100,000 tons per year and result in 831,000 tons of newly diverted food and green material from landfill and a reduction of 247,000 MTCO2e of greenhouse gas emissions over ten years. It will also provide free compost for expanding tree and green zones in Kern County, and hire an estimated six new full-time permanent jobs targeting a priority population. • Applicant: Northern Recycling, LLC
• County: Yolo
• Provides Benefits to Priority Populations: Yes
• Grant Funds Recommended for Award: $10,000,000
• Estimated GHGs (MTCO2e) over ten years: 114,000
• Estimated Diversion (Tons) over ten years: 330,000
Northern Recycling, LLC proposes to expand a covered aerated static pile composting facility located at Yolo County Central Landfill. Grant funds will be used for a composting aeration system, working pads, and equipment to screen and sort food and green material. The green and food material is currently landfilled at Forward Landfill, Kiefer Road Landfill, Lockwood Landfill, Potrero Hills Landfill,
APPROVED
Packet Pg. 140 Attachment: Previous Staff Report - 02-06-24 (4.11(a)--Award RFP 5596 and Authorize Execution of Agreement)
Attachment I: Project Summaries for Organics Grant Program Fiscal Year 2021-22 and 2022-23
Neal Road Landfill, or Keller Canyon. The project will divert an additional 32,970 tons per year of food and local communities’ green material from landfills. The project will result in 330,000 tons of newly diverted food and green material from landfill and a reduction of 114,000 MTCO2e of greenhouse gas emissions over ten years. In addition, the project will reduce pesticide and groundwater use in the surrounding agriculture community, support edible food recovery, and provide an estimated seven new full-time permanent jobs targeting a priority population. • Applicant: Riverside County
• County: Riverside
• Provides Benefits to Priority Populations: Yes
• Grant Funds Recommended for Award: $1,288,470
• Estimated GHGs (MTCO2e) over ten years: 9,000
• Estimated Diversion (Tons) over ten years: 59,000
Riverside County proposes to construct a new windrow composting facility and purchase a loader and a water tank, for the newly operational Badlands Compost Facility. The source-separated food and green material is currently landfilled at the Badlands Landfill which is located in a disadvantaged community. The project will result in 59,000 tons of newly diverted green material from landfill and a reduction of 9,000 MTCO2e of greenhouse gas emissions over ten years. In addition, the project will provide free compost for use in the local community, and an estimated two jobs targeting a priority population.
• Applicant: Western Placer Waste Management Authority
• County: Placer
• Provides Benefits to Priority Populations: No
• Grant Funds Recommended for Award: $9,960,379
• Estimated GHGs (MTCO2e) over ten years: 296,000
• Estimated Diversion (Tons) over ten years: 1,259,000
Western Placer Waste Management Authority proposes to construct a new aerated static pile composting facility and increase capacity to process food and green material. Additionally, grant funds will purchase equipment, including a grinder, stacker, conveyer, magnet, screens, and blowers.
The green and food material is currently landfilled at the Western Regional Sanitary Landfill. The project will result in 1,259,000 tons of newly diverted food and green material from landfill and a reduction of 296,000 MTCO2e of greenhouse gas emissions over ten years.
In-Vessel
• Applicant: California State University, Sacramento
• County: Sacramento
• Provides Benefits to Priority Populations: No
• Grant Funds Recommended for Award: $179,618
• Estimated GHGs (MTCO2e) over ten years: 345
• Estimated Diversion (Tons) over ten years: 958
Sacramento State University proposes to replace an organics compactor located at the Dining Commons with an in-vessel composting system. This will eliminate the need for the waste hauler to provide service for the compactor, which will reduce emissions associated with waste transportation.
APPROVED
Packet Pg. 141 Attachment: Previous Staff Report - 02-06-24 (4.11(a)--Award RFP 5596 and Authorize Execution of Agreement)
Attachment I: Project Summaries for Organics Grant Program Fiscal Year 2021-22 and 2022-23
In addition, the food material will be composted on-site instead of being sent to Yolo County Landfill.
The compost will be used to fertilize campus lawns at Sacramento State by Grounds and Landscape Services and donated to Sacramento City Unified School District school gardens. The project will result in 958 tons of newly diverted food material from landfill and a reduction of 345 MTCO2e of greenhouse gas emissions over ten years.
• Applicant: DSM Group, LLC
• County: Sacramento
• Provides Benefits to Priority Populations: Yes
• Grant Funds Recommended for Award: $341,367
• Estimated GHGs (MTCO2e) over ten years: 41
• Estimated Diversion (Tons) over ten years: 260
DSM Group proposes to purchase an in-vessel composter to divert green material from cannabis production. Grant funds will also be used to purchase a bobcat skid steer loader with compost mixer, a compost bagger, and a woodchipper. The project will divert green material from the L and D Landfill located in a disadvantaged community. The project will result in 260 tons of newly diverted green material from landfill and a reduction of 41 MTCO2e of greenhouse gas emissions over ten years. • Applicant: Foodbank of Santa Barbara - Goleta
• County: Santa Barbara
• Provides Benefits to Priority Populations: No
• Grant Funds Recommended for Award: $500,000
• Estimated GHGs (MTCO2e) over ten years: 109
• Estimated Diversion (Tons) over ten years: 301
The Foodbank of Santa Barbara County proposes to install an in-vessel composter at their Goleta warehouse. The project will divert pre-consumer inedible food material from the Tajiguas Landfill located in Goleta. The composter will transform food material into compost that can be shared with the community. The project will result in 301 tons of newly diverted food material from landfill and a reduction of 109 MTCO2e of greenhouse gas emissions over ten years. • Applicant: Foodbank of Santa Barbara - Santa Maria
• County: Santa Barbara
• Provides Benefits to Priority Populations: Yes
• Grant Funds Recommended for Award: $500,000
• Estimated GHGs (MTCO2e) over ten years: 116
• Estimated Diversion (Tons) over ten years: 321
The Foodbank of Santa Barbara County proposes to install an in-vessel composter at their Santa Maria warehouse. The project will divert pre-consumer inedible food material from the Santa Maria Regional Landfill located in a low-income community. The composter will transform the food material into compost that can be shared with the community. The project will result in 321 tons of newly diverted food material from landfill and a reduction of 116 MTCO2e of greenhouse gas emissions over ten years. In addition, the project will provide free compost for use in the local community. • Applicant: University of Southern California
• County: Los Angeles
• Provides Benefits to Priority Populations: Yes
APPROVED
Packet Pg. 142 Attachment: Previous Staff Report - 02-06-24 (4.11(a)--Award RFP 5596 and Authorize Execution of Agreement)
Attachment I: Project Summaries for Organics Grant Program Fiscal Year 2021-22 and 2022-23
• Grant Funds Recommended for Award: $116,000
• Estimated GHGs (MTCO2e) over ten years: 168
• Estimated Diversion (Tons) over ten years: 530
University of Southern California proposes to purchase an in-vessel composting system and hydraulic lift to be added to the LA Memorial Coliseum grounds by the University of Southern California. The invessel composter will be used for non-event days to capture food and green material produced onsite, diverting this material from the Sunshine Canyon Landfill. The project is located in a disadvantaged community and will reduce the environmental and health impacts of transportation the food and green material. The compost produced will be used to improve and expand landscaping and support other compost projects on site and the University of Southern California. The project will result in 530 tons of food and green material from landfill and a reduction of 168 MTCO2e of greenhouse gas emissions over ten years.
APPROVED
Packet Pg. 143 Attachment: Previous Staff Report - 02-06-24 (4.11(a)--Award RFP 5596 and Authorize Execution of Agreement)
SERVICES AGREEMENT
† Information collected on this form is used in accordance with PG&E’s Privacy Policy. Page 1 of 7 The Privacy Policy is available at pge.com/privacy. Form No. 79-1209 Advice 4366-G
Automated Documents, Preliminary Statement, Part A January 2021 This SERVICES AGREEMENT (the "Agreement") is made and entered into as of the latest signature date in the signature block of this Agreement ("Effective Date") by and between Pacific Gas and Electric Company, a California corporation ("Utility"), and ___________________________________________________________ (the "Company").
RECITALS
WHEREAS, Utility is a public utility regulated by the California Public Utilities Commission ("CPUC") providing gas service to end-use customers within California.
WHEREAS, the Company is a sponsor of a renewable gas project and/or has an interest in Utility's ability to receive and redeliver additional renewable gas supplies on its gas utility system.
WHEREAS, the Company desires to explore a Utility interconnection, and the Utility agrees to perform services with respect thereto (the "Services"), all upon the terms and conditions set forth in this Agreement.
AGREEMENT
NOW, THEREFORE, in consideration of the mutual covenants set forth herein the parties agree as follows:
SECTION 1 - SERVICES
1.1. Retention. Company hereby retains Utility to provide the Services, upon the terms and conditions set forth in this Agreement.
1.2. Scope of Services. The Services to be performed by Utility shall consist of the following tasks to this Agreement, including (check all that apply), as detailed in the applicable Attachment:
• Attachment A - Interconnection Screening Study ( ),
• Attachment A1 - Preliminary Engineering Study ( ),
• Attachment A2 - Detailed Engineering Study with Optional Long Lead Material Procurement ( ),
• Attachment - A3 Pipeline Blending Exception Study ( )
APPROVED
Packet Pg. 144 Attachment: Previous Staff Report - 02-06-24 (4.11(a)--Award RFP 5596 and Authorize Execution of Agreement)
SERVICES AGREEMENT
Automated Documents, Preliminary Statement, Part A Page 2 of 7 Form No. 79-1209
Advice 4366-G
January 2021
Unless Company has in place as of the Effective Date a valid and effective Interconnection Screening Study, the parties must (a) execute, and each party must satisfy its obligations with respect to Attachment A before Company can contract for Attachment A1, and (b) execute Attachment A1 before or concurrent with Company's contracting for Attachment A2. Further, (x) Company may execute Attachment A3 at any time after the parties have executed an Attachment A providing Company funding for an Interconnector Screening Study consistent with Attachment A3 Services, and (y) the parties must enter into a Confidentiality Agreement, the form of which is attached hereto as Attachment B, prior to Utility performing any Services pursuant to this Agreement. Each Attachment only becomes effective upon execution by both Company andUtility. No construction work shall be included or done pursuant to this Agreement.
1.3. Term. This Agreement shall be effective on the Effective Date and shall continue in full force and effect until the completion of the all Services selected under Section 1.2 above.
SECTION 2 - COMPENSATION AND EXPENSES
2.1. Compensation. An estimate of Utility's fees and all other applicable costs to be billed by Utility to Company under this Agreement are set forth in each applicable Attachment to this Agreement. In any event, Company shall be liable for the actual costs of the Services, which may be higher than the estimated costs. Actual costs shall include the actual Services rendered and all related costs incurred, and shall include permit or other fees or charges, procurement, indirect costs and overheads, carrying costs, and any related income or other tax liability thereon.
2.2. Payment. Upon execution of this Agreement, Attachment A, and Attachment B (Confidentiality Agreement), Company shall make payment to Pacific Gas and Electric Company for the Services in the amount specified in Attachment A within thirty (30) days. Upon execution of any additional Attachment (as further described in Section
1.2), Company shall make payment to Pacific Gas and Electric Company for Services in the amount specified in such Attachment(s) within thirty (30) days. Any amount billed by Utility to Company subsequent to the initial payment shall be paid by Company within twenty (20) days after receipt of Utility's invoice to the address set forth in Section 8 below.
2.3. Change Orders. Any change to the Services shall be in writing (a "Change Order") and signed by Company and Utility. If Company issues any request for a change in the Scope of the Services or the time of completion of the Services beyond those tasks described in the Services and not identified as a Change Order, but which Utility considers to be a Change Order, then Utility shall notify Company in writing and the parties shall mutually decide whether such a change in the Services or the time of completion of the Services constitutes a Change Order, which increases or decreases the Scope of the Services and increases or decreases the cost to Utility of performing the Services. If Utility issues a Change Order that results in an increase or decrease in the cost of the Services, then an adjustment shall be made to the total compensation
APPROVED
Packet Pg. 145 Attachment: Previous Staff Report - 02-06-24 (4.11(a)--Award RFP 5596 and Authorize Execution of Agreement)
SERVICES AGREEMENT
Automated Documents, Preliminary Statement, Part A Page 3 of 7 Form No. 79-1209
Advice 4366-G
January 2021
and/or the time of completion of the Services. All written Change Orders shall become a part of this Agreement. Utility may refrain from any additional work until Company has paid such additional amount as set forth above.
2.4. Payroll Taxes. Social security, federal, and other applicable taxes shall not be withheld from payments made to Utility.
SECTION 3 - INFORMATION AND OWNERSHIP
3.1. Confidential Information. During the term of this Agreement, either party may have access to and become acquainted with confidential information and trade and business secrets of the other. Treatment of this information by both parties is set forth in the Confidentiality Agreement, the form of which is attached hereto and incorporated herein as Attachment B of this Agreement (the "Confidentiality Agreement").
3.2. Ownership and Use; Limits on Liability. Notwithstanding the above, any and all material and information prepared, accumulated or developed by Utility, any subcontractor or their respective employees, including, without limitation, documents, drawings, designs, calculations, maps, plans, workplans, text, filings, estimates, manifests, certificates, books, specifications, sketches, notes, reports, summaries, analyses, data models and samples (hereinafter, collectively "Work Product"), shall remain the property of Utility when prepared or in process, whether or not delivered to Company. Utility hereby grants to Company an unrestricted royalty-free license to use, copy, and distribute any Work Product furnished by Utility to Company under this Agreement, subject to the terms specified in the Confidentiality Agreement. The Work Product provided by Utility hereunder is intended to meet or exceed all generally accepted industry standards for this type of work; however, except as may otherwise be set forth in the applicable Attachment(s), Utility makes no warranty or representation about the fitness, suitability, reliability, availability, timeliness or accuracy of Work Product or Services for any purpose. The Work Product will be done using information and assumptions at one point of time and which are subject to change at any time that could change the results or analysis reflected in Work Product. Estimates of costs may not cover all environmental costs or other unforeseen costs, or costs resulting from changes to laws, rules and regulations governing the Services herein. Therefore, except as may otherwise be set forth in the applicable Attachment(s), Utility does not warrant the Services or Work Product for any use and specifically disclaims any liability for any subsequent use of the Work Product, or any part thereof, by Company. Except as may otherwise be set forth in the applicable Attachment(s), no warranty of any kind is or will be included as part of the Services and all express and implied warranties, including any warranties of merchantability, and/or fitness for a particular purpose are specifically disclaimed. With the exception of claims solely arising from the gross negligence or intentional misconduct by Utility that occurs while performing the Services, Company will not hold Utility liable or responsible in any way for any losses, damages, claims, costs, expenses or other obligations it incurs, or may incur, arising out of or related to Company's use of, or reliance on, any part of the Services, Work Product or other information provided by Utility hereunder.
APPROVED
Packet Pg. 146 Attachment: Previous Staff Report - 02-06-24 (4.11(a)--Award RFP 5596 and Authorize Execution of Agreement)
SERVICES AGREEMENT
Automated Documents, Preliminary Statement, Part A Page 4 of 7 Form No. 79-1209
Advice 4366-G
January 2021
SECTION 4 - STATUS
The relationship between Utility and Company hereunder is and at all times during the term of this Agreement shall be that of independent entities. Nothing contained in this Agreement shall be construed to create a relationship of principal and agent, employer and employee, partnership or joint venture between theparties.
SECTION 5 - ATTORNEYS' FEES
Should any dispute arise regarding any term or provision of this Agreement or enforcement of any rights hereunder, or to collect any portion of the amount payable under this Agreement, then all litigation and collection expenses, witness fees, court costs and attorneys' fees shall be paid by the losing party to the prevailing party.
SECTION 6 - SUPERVISION AND COORDINATION
During the term of this Agreement, each party shall appoint a representative who will be authorized, empowered and available to act for and on behalf of each to implement the terms and conditions of this Agreement.
SECTION 7 - DISPUTES
Any dispute or need for interpretation arising out of this Agreement which cannot be resolved after a reasonable period of time of good faith negotiation may be submitted to the CPUC for resolution.
SECTION 8 - NOTICES
Any notice, demand, or request required or authorized in connection with this Agreement shall be deemed properly and duly given when sent by electronic mail as specified below:
If to Company:
E-mail Address:
If to Utility:
E-mail Address:
In addition to the notice specified above, notice may also be provided by telephone or e-mail to the telephone numbers and e-mail addresses for the representative appointed pursuant to
APPROVED
Packet Pg. 147 Attachment: Previous Staff Report - 02-06-24 (4.11(a)--Award RFP 5596 and Authorize Execution of Agreement)
SERVICES AGREEMENT
Automated Documents, Preliminary Statement, Part A Page 5 of 7 Form No. 79-1209
Advice 4366-G
January 2021
Section 6 above set out below, but must be immediately followed up by a written notice sent pursuant to the first paragraph of this Section 8:
If to Company:
Telephone Numbers:
E-mail Address:
If to Utility:
Telephone Numbers:
E-mail Address:
Either party may change the notice information in this Section 8 by giving notice within five (5) business days prior to the effective date of the change.
SECTION 9 - SUCCESSORS AND ASSIGNS
This Agreement may be not be assigned by either party without the written consent of the other party. Consent to assignment will not be unreasonably withheld, conditioned or delayed.
Company shall have the right to assign this Agreement, without the consent of Utility, for collateral security purposes to aid in providing financing its renewable gas project. Company will promptly notify Utility of any such assignment for collateral security purposes. Any assignment for collateral purposes entered into by Company shall require that upon any exercise of remedies by the financing party, the entity substituted for Company shall have an equal or greater credit rating as Company and have the legal authority and operational ability to satisfy the obligations of Company under this Agreement.
Either party shall have the right to assign this Agreement, without the consent of the other Party, when the assignment is to a successor, representative, or assignee which shall succeed by purchase, merger, corporate reorganization/restructuring or consolidation to all or substantially all of the assets of the assigning party.
Assignment shall not relieve the assignor of its obligations under this Agreement for the period before the assignment becomes effective, nor shall the non-assigning party's obligations be enlarged, in whole or in part, by reason of the assignment. At the time the assignment becomes effective, the assignee shall become a party to this Agreement and shall undertake all rights and responsibilities under this Agreement.
APPROVED
Packet Pg. 148 Attachment: Previous Staff Report - 02-06-24 (4.11(a)--Award RFP 5596 and Authorize Execution of Agreement)
SERVICES AGREEMENT
Automated Documents, Preliminary Statement, Part A Page 6 of 7 Form No. 79-1209
Advice 4366-G
January 2021
Any attempted assignment that violates any of the requirements of this Section 9 is void and ineffective.
SECTION 10 - APPLICABLE LAW
The provisions of this Agreement shall be construed and enforced in accordance with the laws of the State of California, without giving effect to its choice of law provisions.
SECTION 11 - WAIVERS
The failure or delay of either party to exercise or enforce at any time any of the provisions of this Agreement shall not constitute or be deemed a waiver of that party's right thereafter to enforce each and every provision of the Agreement and shall not otherwise affect the validity of this Agreement.
SECTION 12 - SEVERABILITY
If any provision of this Agreement is finally determined to be contrary to, prohibited by, or invalid under applicable laws or regulations, such provision shall become inapplicable and shall be deemed omitted from this Agreement. Such determination shall not, however, in any way invalidate the remaining provisions of thisAgreement.
SECTION 13 - ENTIRE AGREEMENT ANDAMENDMENTS
This Agreement and its Attachments constitute the entire understanding and agreement between the parties relating to the subject matter hereof and supersedes any prior written or oral understanding or agreement between the parties relating to the subject matter hereof.
This Agreement shall not be amended, altered, or supplemented in any way except by an instrument in writing, signed by the duly authorized representative of the parties that expressly references this Agreement.
APPROVED
Packet Pg. 149 Attachment: Previous Staff Report - 02-06-24 (4.11(a)--Award RFP 5596 and Authorize Execution of Agreement)
SERVICES AGREEMENT
Automated Documents, Preliminary Statement, Part A Page 7 of 7 Form No. 79-1209
Advice 4366-G
January 2021
IN WITNESS WHEREOF, the parties have executed this Agreement as of Effective Date.
Pacific Gas and Electric Company
Company Name
Signature Signature
Print Name Print Name
Title Title
Date Date
APPROVED
Packet Pg. 150 Attachment: Previous Staff Report - 02-06-24 (4.11(a)--Award RFP 5596 and Authorize Execution of Agreement)
PRELIMINARY ENGINEERING STUDY -
ATTACHMENT A-1
† Information collected on this form is used in accordance with PG&E’s Privacy Policy. Page 1 of 2 The Privacy Policy is available at pge.com/privacy. Form No. 79-1209A-1, Attachment A-1 Advice 4366-G
Automated Documents, Preliminary Statement, Part A January 2021 Utility will provide the Company with a report that provides a Preliminary Engineering Study ("PES") requested by the Company for construction of necessary facilities as described below (the "Services") following completion of an Interconnection Screening Study for the same location and less than or equal to the maximum volume / flow rate that will be the basis for this PES.
Utility proposes to analyze the impact on its gas transmission system of receiving minimum, average and maximum,
respectively, thousand Standard cubic feet per day (MScfd) on a 1/24th ratable hourly basis of new supply at ____________________________________________________, California, on a ( ) Displacement and/or an ( ) Expansion Receipt Point Capacity basis and identify any system improvements necessary to accept this newsupply.
The cost estimate calculated by Utility will include, but not be limited to, land acquisition, site development, right-of-way, metering, gas quality, permitting, regulatory, environmental, unusual construction costs, and, if applicable, operating and maintenance costs for any facility improvements, accurate to +100% / -50% based on a site visit and route evaluation for the Company's project. The findings and estimate will not constitute a proposal by Utility. Utility will not have performed a specific site or route evaluation forthe Company's project in the development of this estimate. Other service costs associated with construction of the Interconnector's Facility that are not part of already offered services could include, but not be limited to, engineering, consulting, contracting, construction costs, and environmental studies.
Utility's construction costs continue to rise with increasing costs of labor and materials.
Since the PES is developed using average historical project cost data, it is highly likely that the actual construction costs for the Company's particular project will vary significantly from the PES. Utility urges the Company to retain the services of a thirdparty engineering construction firm or enter into a Detailed Engineering Study with Utility to develop a more accurate construction cost estimate for this specific project.
Because of the exclusions and limitations of this initial review, Utility does not recommend that the Company use the PES for any other purpose, including any substantive planning or other decisions regarding the cost or viability of its project, except to further evaluate Company's project via a Utility Detailed Engineering Study.
Any use by the Company is solely at its own risk and should factor in the above risks and limitations.
A report that summarizes the results of Utility's analyses, identifies the study parameters, assumptions, limitations and the estimated construction costs of any facility improvements, evaluates whether the Interconnection Screening Study identified
APPROVED
Packet Pg. 151 Attachment: Previous Staff Report - 02-06-24 (4.11(a)--Award RFP 5596 and Authorize Execution of Agreement)
PRELIMINARY ENGINEERING STUDY -
ATTACHMENT A-1
Automated Documents, Preliminary Statement, Part A Page 2 of 2 Form No. 79-1209A-1, Attachment A-1
Advice 4366-G
January 2021
pipeline system has sufficient physical Takeaway Capacity tosafely accommodate Company's specified maximum volume/flow rate on a ratable 1/24th hourly basis, Utility pipeline routing recommendation using Utility's rights-of-way, identification of the then current maximum allowable operating pressure and, if available, the operating pressures of the Utility's receiving pipeline system and potential pipeline route obstructions as determined by the Utility's physical observations will be provided to the Company.
The estimated cost to perform the Services is $ ________________________________.
Utility will complete the analysis within ____________________________ business days after receipt and Utility posting ofpayment.
Payment in full of the estimated cost of the Services is required upon execution of an Attachment A1 to proceed with the analysis. The Company will be responsible forthe actual costs of the Services; to this end, an invoice or refund will be issued to the Company at the completion forany difference between the actual costs and this estimate.
Capitalized terms used but not defined in this Attachment have the meaning ascribed to them in Utility's Tariff Rule No. 29.
Accepted and agreed to by their respective authorized representatives:
Pacific Gas and Electric Company
Company Name
Signature Signature
Print Name Print Name
Title Title
Date Date
APPROVED
Packet Pg. 152 Attachment: Previous Staff Report - 02-06-24 (4.11(a)--Award RFP 5596 and Authorize Execution of Agreement) aEsoLUTzo v No. Za22- aol
A RESOLUTION C} F THE CITY COUNCIL F T IE CITY OF REDDING AUTHORIZING SUBMITTAL 4F APPLICATIC? N(S) Ft3R ALL
CALRECYCLE +GRANTS F4R WHICH THE CITY OF REDDING IS
ELIGIBLE
WHEREAS, Public Resources Code sections 4$ 000 et seq. authorize the Department of Resources Recyeling and Recovery ( CalRecycle) to administer various grant programs { grants) in furtherance of the State of CaLifornia' s { State} effarts to reduce, recycle and reuse solid waste generated in the State thereby preserving landfill capaeity and protecting public health and safety, and the environment; and
WHEREAS, in furtherance ofthis authority CalRecycle is required ta establish procedures governing the applieation, awarding, and management ofthe grants; and WHEREAS, CalRecyele grant applicatian procedures require, amang other tl ings, an applicant' s governing body to deelare by resolution certain authorizations related to the administration of CalRecycle grants;
NOW, THEREFQRE, the City Council RESC} LVES as follows:
1. To authorize the submittal flf application o CalRecycle for all grants far which the City of Redding is eligible; and
2. To authorize the City Manager, or designee, to execute in the name of the City of Redding al1 grant documents, including but not limited ta, applications, agreements, amendments and requests for payment, necessary to secure grant funds and implement the approved grant project; and
3. To adopt these autharizations as effective for 5 years from the date of adoption of this resolution, until January 18, 2027.
I HEREBY CERTIFY that the foregoing resolution was introduced at a regular meeting of the City Council of the City of Redding on the 18th day af January, 2022, and was duly adopted at said meeting by the fallowing vote:
AYES: Councii Members - Dacquista, Mezzano, Resner, Winter, and Schreder NOES: Council Members - None
ABSTAIN: ouncii Members - None
ABSENT. Council Members— None
Y~
F _. r
R`ISTEN SC EDER, Mayor
ATTEST: APPR{JVED AS Tt? FORM:
PAMELA MIZE, Ci Clerk BARRY E. e ALT, ity A torney
APPROVED
Packet Pg. 153 Attachment: Previous Staff Report - 02-06-24 (4.11(a)--Award RFP 5596 and Authorize Execution of Agreement) Monthly Public Meeting
10:00 A.M., December 19, 2023
Cal/EPA Building – Byron Sher Auditorium
Via Webcast
A. DIRECTOR’S REPORT
Presentations or discussions by the Director and/or Executive Offices regarding department matters, legislative updates, public affairs, or initiatives.
B. POLICY & PROGRAM UPDATE
Action Items
1. SB 1383 Implementation
Consideration of a Technology Determination for H Cycle Pursuant to Article 2 of the SB 1383 Regulations
Department Staff Contact: [email protected] Public Notice
C. GRANT AND LOAN PROGRAMS
Action Items
1. Awards for the Organics Grant Program (Fiscal Years 2021-22 and 2022-23) Department Staff Contact: [email protected] Public Notice
2. Eligibility Criteria and Evaluation Process for the Redemption Innovation Grant Program (California Beverage Container Recycling Fund, Fiscal Year 2022-23) Department Staff Contact: [email protected] Public Notice
3. Eligibility Criteria and Evaluation Process for the Local Conservation Corps SB 1013 Grant Program (SB1013, Fiscal Year 2022-23)
Department Staff Contact: [email protected]
Public Notice
4. Eligibility Criteria and Evaluation Process for the Workforce Development Grant Program (AB 179, Fiscal Year 2022‒23)
Department Staff Contact: [email protected] Public Notice
APPROVED
Packet Pg. 154 Attachment: Previous Staff Report - 02-06-24 (4.11(a)--Award RFP 5596 and Authorize Execution of Agreement)
Information Item
1. Award for the Beverage Container Redemption Pilot Project Grant Program (California Beverage Container Recycling Fund Fiscal Year 2022-23) Department Staff Contact: [email protected] Public Notice
2. Awards for the Farm and Ranch Solid Waste Cleanup and Abatement Grant Program (Farm and Ranch Cleanup Account, Fiscal Year 2023-24) Department Staff Contact: [email protected] Public Notice
3. Awards and Distribution of Payments for the Used Oil Payment Program (Used Oil Recycling Fund, Fiscal Year 2023-24)
Department Staff Contact: [email protected] Public Notice
4. Awards for the Household Hazardous Waste Grant Program (Integrated Waste Management Account, Fiscal Year 2023-24)
Department Staff Contact: [email protected] Public Notice
5. Awards for the Rubberized Pavement Grant Program (Tire Recycling Management Fund, Fiscal Year 2023-24)
Department Staff Contact: [email protected] Public Notice
6. Approval of a Recycling Market Development Zone (RMDZ) Loan in the amount of $3,500,000 for Pinnpack Capital Holdings, a Delaware LLC (Recycling Market Development Revolving Loan Subaccount, Fiscal Year 2023–24).
Department Staff contact: [email protected] Public Notice
Open Applications:
Farm and Ranch Solid Waste Cleanup and Abatement Grant Program Application Due Dates: January 9, 2024 (Cycle 81); April 2, 2024 (Cycle 82) Beverage Container Recycling City/County Payment Program Application Due Date: January 17, 2024
Community Composting for Green Spaces Grant Program
Application Due Date: January 23, 2024
APPROVED
Packet Pg. 155 Attachment: Previous Staff Report - 02-06-24 (4.11(a)--Award RFP 5596 and Authorize Execution of Agreement)
D. POLICY MANDATES/WORKSHOPS/RULEMAKING PROCEEDINGS
Extended Producer Responsibility Program Updates
1. SB 54 Implementation
Department Staff Contact: [email protected]
2. Review of the Drug Takeback Solutions Foundation’s Revised 2022 Annual Report for Covered Drugs
Department Staff Contact: [email protected]
Information Items
1. Consideration of Carpet America Recovery Effort’s Contingency Plan Amendment
Department Staff Contact: [email protected] Public Notice
2. Overview of the 2022 California Waste Tire Market Report Department Staff contact: [email protected] Public Notice
Action Items
1. AB 1201 Bifurcated Collection Determination
Department Staff Contact: [email protected] Public Notice
E. ELECTRONIC WASTE RECYCLING PROGRAM
Information Items
1. 2023 Covered Electronic Waste Net Cost Reporting Requirement Department Staff Contact: [email protected] Public Notice
F. LOCAL ASSISTANCE
Action Items
1. Five-Year Review Report for the Countywide Integrated Waste Management Plan for the County of Alameda
Department Staff Contact: [email protected] Public Notice
APPROVED
Packet Pg. 156 Attachment: Previous Staff Report - 02-06-24 (4.11(a)--Award RFP 5596 and Authorize Execution of Agreement)
G. SOLID WASTE AND TIRE FACILITIES
Action Items
1. City of Claremont Community Services Department, located at 1616 Monte Vista Avenue, Claremont, CA 91711, San Bernardino County, New Solid Waste Facilities Permit, Action Needed January 8, 2024
Department Contact: [email protected]
Public Notice
2. Bee Canyon Greenery, located at 11002 Bee Canyon Access Road, Irvine, CA 92602, Orange County, Revised Compostable Materials Handling Facility Permit, Action Needed December 31, 2023
Department Contact: [email protected]
Public Notice
3. Yolo County Central Landfill, located at 44090 CR 28H, Woodland, CA 95776, Yolo County, Revised Solid Waste Facilities Permit, Action Needed January 19, 2024
Department Contact: [email protected]
Public Notice
4. Otay Mesa Compost Facility, located at 434 Alta Road, San Diego, CA 92154 San Diego County, New Compostable Materials Handling Facility Permit, Action Needed January 20, 2024
Department Contact: [email protected]
Public Notice
5. Mountain View Organic Waste Processing Facility, located at 1641 Mountain View Avenue, Oxnard, CA 93030, Ventura County, Revised Solid Waste Facilities Permit, Action Needed February 3, 2024
Department Contact: [email protected] Public Notice
6. Madison Materials, Inc., located at 1035 East Fourth Street, Santa Ana, CA 92701, Orange County, Modified Solid Waste Facilities Permit, Action Needed February 3, 2024
Department Contact: [email protected]
Public Notice
APPROVED
Packet Pg. 157 Attachment: Previous Staff Report - 02-06-24 (4.11(a)--Award RFP 5596 and Authorize Execution of Agreement)
H. PUBLIC COMMENT
Get involved in CalRecycle’s decision-making process. To more fully engage with Californians on monthly public meeting agenda items, CalRecycle accepts welcomes live public comments in-person or over-the-phone.
_____________________________________________________________________ CalRecycle has a public noticing site to provide interested parties with information about programs, activities, and departmental decisions.
• To review final CalRecycle decisions and other department activities, please go to: CalRecycle.ca.gov/PublicInfo/ or CalRecycle.ca.gov/BevContainer/Notices. • For public meeting participation, listserv, and feedback information, please go to:
CalRecycle.ca.gov/PublicMeeting/
People may speak on any matter concerning CalRecycle with the exception of items related to pending adjudicative (certification or enforcement) proceedings.
APPROVED
Packet Pg. 158 Attachment: Previous Staff Report - 02-06-24 (4.11(a)--Award RFP 5596 and Authorize Execution of Agreement)
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Authorize and approve the following:
(1) Authorize the Public Works Director to request a change of scope from CalRecycle for the Redding Organics Diversion to Energy Operation project (Project), eliminating the originally proposed biogas pipeline injection station and constructing renewable energy generators at the Clear Creek Wastewater Treatment Plant; (2) Direct staff to solicit request for proposals to select and pre-purchase equipment to construct this project; and
(3) Authorize the City Manager or designee to approve and sign all pre-purchased equipment agreements and contracts, not to exceed the previously authorized budget.
Fiscal Impact
This Redding Organics Diversion to Energy Operation Project (Project) has been funded by a $10 million CalRecycle Co-Digestion Grant with $2.6 million from City of Redding (City) Wastewater Utility Funds for a total project estimate of $12.6 million. These funds were previously authorized and budgeted.
Alternative Action
The City Council (Council) may choose not to authorize this change of scope and provide an alternative direction to staff.
MEETING DATE: December 3, 2024
ITEM NO. 4.11(d)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(d)--Approve Alternative for Redding Organics Diversion to Energy Operation Project
Michael Webb, Public Works
Director
APPROVED
Packet Pg. 159 Attachment: Previous Staff Report 12-03-24 (4.11(a)--Award RFP 5596 and Authorize Execution of Agreement) Report to Redding City Council November 26, 2024
Re: 4.11(d)--Approve Alternative for Redding Organics Diversion to Energy Operation ProjectPage 2 Background/Analysis
On February 6, 2024, Council authorized the acceptance of a $10,000,000 CalRecycle grant for the design and construction of the project, a food waste receiving and biogas production facility at the City’s Clear Creek Wastewater Treatment Plant.
As part of the project, a gas pipeline injection station is required to inject conditioned methane gas into a Pacific Gas & Electric (PG&E) pipeline. The station would be designed and operated by PG&E. There are a series of six separate agreements from PG&E required for interconnection. These agreements include an Interconnection Screening Study with Confidentiality Agreement, Preliminary Engineering Study, Detailed Engineering Study, Balancing Agreement, Takeaway Agreements, and the Standard Renewable Gas Interconnection Agreement. During the course of the contracts review, staff, including the City Attorney, reviewed the PG&E required agreements and concluded that they were not in the best interest of the City and have recommended not to execute the agreements, therefore, not to construct the biogas pipeline injection station.
Staff has explored alternatives that meet the project and grant deliverables and have found that the same goal of the grant can be met with the installation of on-site biogas generators. This alternative will provide renewable energy by harnessing the biogas from the anaerobic digestion process and producing electricity, which could be connected directly to the Redding Electric Utility grid without involving any outside agency or contracts that could be unfavorable to the City.
Staff is requesting that Council authorize the Public Works Director to request a change of scope with CalRecycle to construct an alternative to the initially proposed project, achieving the intended scope, meeting the required timelines and funding projections.
Environmental Review
This activity is not a project as defined by the California Environmental Quality Act (CEQA), and no action is required at this time. As the grant funded project moves forward the technical environmental studies will be conducted to support a CEQA compliance document.
Council Priority/City Manager Goals
• Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
Attachments
Previous Staff Report
APPROVED
Packet Pg. 160 Attachment: Previous Staff Report 12-03-24 (4.11(a)--Award RFP 5596 and Authorize Execution of Agreement)
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Authorize and approve the following:
(1) Accept grant funding in the amount of $10,000,000 from CalRecycle for the design and construction of the Redding Organics Diversion to Energy Operation project, a food waste receiving and biogas production facility at the City of Redding (City) Clear Creek Wastewater Treatment Plant;
(2) Adopt Resolution approving and adopting the 26th Amendment to Budget Resolution No. 2023-060 appropriating $10,000,000 in state grant funds and $2,600,000 in City Wastewater Department funds for the project; and
(3) Authorize the Public Works Director to sign the required documents with Pacific Gas and Electric Company for the design and construction of a biogas Pipeline Injection Station.
Fiscal Impact
The Redding Organics Diversion to Energy Operation (RODEO) project's total cost is estimated to be $12,600,000 and will be funded by CalRecycle CoDigestion grant funding and the City of Redding’s (City) Wastewater Utility fund. The CalRecycle grant will provide $10,000,000 towards the project while Wastewater Utility provides $2,600,000 from their reserve cash balance. Though funding for the construction of this facility was not previously budgeted, the Wastewater Utility has adequate reserve funding to cover costs exceeding the amount provided by grant funding.
Alternative Action
The City Council may decline to accept this grant funding. By doing so, this project will not be constructed and CalRecycle may allocate these funds to another agency. The Solid Waste Utility will continue to find alternatives for disposing of food waste and other organics, as required by California Senate Bill 1383 and other legislative requirements, mandating the diversion of organics from landfills.
MEETING DATE: February 6, 2024
ITEM NO. 4.11(h)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(h)--Accept CalRecycle grant funding for the Redding Organics Diversion to Energy Operation Project and adopt a Budget Resolution.
Michael Webb, Public Works
Director
APPROVED
Packet Pg. 161 Attachment: Previous Staff Report 12-03-24 (4.11(a)--Award RFP 5596 and Authorize Execution of Agreement) Report to Redding City Council January 31, 2024
Re: 4.11(h)--Accept CalRecycle Grant Funding for the (RODEO) and adopt Budget Reso Page 2 Background/Analysis
Recent State legislative changes regarding greenhouse gas emissions and the disposal of organic waste (California Senate Bill (SB) 1383, California Assembly Bill (AB) 32, AB 1826, AB 876, AB 341, and AB 1594) mandate that landfills no longer accept organic wastes. SB 1383 codified California's commitments to reduce greenhouse gas emissions and air pollution statewide.
Methane gas emissions from landfills are being targeted to reduce California’s Greenhouse Gas emissions. Currently, staff has secured the capacity for disposal of source-separated organic food waste material at the closest commercial organics processing facility in Oroville, CA. This material is planned to be trucked to the facility by City Solid Waste staff and processed at a current rate of $84/ton increasing to $95/ton in 2025 with an estimated annual cost of $74,000.
This cost doesn’t include staff or trucking costs. This ongoing cost will continue to increase annually as capacity becomes less available. As a result, staff has identified the RODEO project that leverages existing City infrastructure and will eliminate the need for Solid Waste to transport organics out of the area and reduce its processing fees.
The RODEO project would construct a food waste receiving station at the Clear Creek Wastewater Treatment Plant to accept organics into the existing anaerobic digestion process and biogas conditioning system to produce methane gas which will be sold to Pacific Gas and Electric (PG&E) via a Pipeline Injection Station. This Project helps meet the requirements of SB 1383 by diverting food waste from landfills, and will also produce methane gas, which will be captured and used for other beneficial purposes. In addition, it is anticipated that the project will generate renewable energy credits for the City.
A feasibility study was conducted with PG&E to determine if current PG&E infrastructure would be adequate to accept the methane gas produced by the RODEO project. PG&E determined that the project is feasible and it has been cleared by PG&E for further design. A contract with PG&E for preliminary engineering of a methane gas Pipeline Injection Station would need to be executed for an initial amount of $50,000. As the project development process continues, the contract with PG&E will need to be amended to provide additional funding for the construction of the Pipeline Injection Station, estimated at approximately $3,500,000.
On January 18, 2022, the City Council adopted Resolution No. 2022-001 authorizing the submission of applications for all California Department of Resources Recycling and Recovery (CalRecycle) grants for which the City is eligible through January 18, 2027. The Resolution also authorized the City Manager, or designee, to execute in the name of the City all grant documents, applications, agreements, amendments, and requests for payment, necessary to secure grant funds and implement the approved grant project.
In May 2023, the Solid Waste and Wastewater utilities hired a consultant to apply for a competitive grant from CalRecycle’s Organics Grant Program. The RODEO project was submitted for grant funding. These grant funds would cover project design and construction costs. On December 14, 2023, CalRecycle notified the City that the grant request was approved for the maximum award amount of $10,000,000.
Staff recommends the addition of $2,600,000 of wastewater reserve funds to the FY2023-24 capital budget to complete the Project.
APPROVED
Packet Pg. 162 Attachment: Previous Staff Report 12-03-24 (4.11(a)--Award RFP 5596 and Authorize Execution of Agreement) Report to Redding City Council January 31, 2024
Re: 4.11(h)--Accept CalRecycle Grant Funding for the (RODEO) and adopt Budget Reso Page 3 Environmental Review
Funding acceptance is not a project as defined by the California Environmental Quality Act (CEQA), and no further action is required at this time. Acceptance of the grant funding will allow the design and environmental technical studies to proceed for the Food Waste Receiving and Biogas Production Facility Project. CEQA compliance documentation would be presented to Council at, or prior to, award of the project.
Council Priority/City Manager Goals
• Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
Attachments
^Resolution
^Location Map_
^ORG7 Award RFA
^Attachment I - ORG7 Project Summaries
^PG&E Agreement and Attachment A1
^Reso 2022-001 - Authorizing Submittal of Application(s) For All CalRecycle Grants CalRecycle December 2023 Monthly Public Meeting Agenda Revised
APPROVED
Packet Pg. 163 Attachment: Previous Staff Report 12-03-24 (4.11(a)--Award RFP 5596 and Authorize Execution of Agreement) RESOLUTION NO. 2024-___
A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 26
th AMENDMENT TO CITY BUDGET RESOLUTION NO. 2023-060
APPROPRIATING $12,600,000 FOR THE REDDING ORGANICS DIVERSION TO
ENERGY OPERATION PROJECT AND THE ASSOCIATED FUNDING SOURCES FOR FISCAL YEAR 2023-24
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDDING THAT Budget Resolution No. 2023-060 be and is hereby amended as follows:
FUND DIVISION DESCRIPTION INCREASE DECREASE
231 6392
Wastewater Treatment Capital
Outlay
$12,600,000
THAT account titles and numbers requiring adjustments by this Resolution are as follows:
USE SOURCE
OF FUNDS OF FUNDS
Decrease (Increase) Fund Balance
231-6392-2910000-00000 Fund Balance $ 2,600,000
Increase (Decrease) Revenue
231-6392-3631401-00000 State Grant Capital - Wastewater $ 10,000,000 Increase Expenditures
231-6392-7800042-00000
Wastewater - Structures &
Improvements $ 12,600,000
Total $ 12,600,000 $ 12,600,000
THAT the purpose is to appropriate $12,600,000 for the Redding Organics Diversion to Energy Operation project and the associated funding sources for fiscal year 2023-24.
I HEREBY CERTIFY that the foregoing resolution was introduced at a regular meeting of the City Council of the City of Redding on the 6th day of February, 2024, and was duly adopted at said meeting by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
TENESSA AUDETTE, Mayor
ATTEST: FORM APPROVAL:
SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney
APPROVED
Packet Pg. 164 Attachment: Previous Staff Report 12-03-24 (4.11(a)--Award RFP 5596 and Authorize Execution of Agreement)
APPROVED
Packet Pg. 165 Attachment: Previous Staff Report 12-03-24 (4.11(a)--Award RFP 5596 and Authorize Execution of Agreement)
Request for Approval
To: Zoe Heller
Deputy Director, Division of Circular Economy
From: Michelle Martin
Branch Chief, Financial Resources Management Branch
Request Date: December 6, 2023
Decision Subject: Awards for the Organics Grant Program, Cycle 7 (Greenhouse Gas Reduction Fund, Fiscal Years 2021‒22 and 2022‒23, and General Fund, Fiscal Year 2022‒23)
Action By: December 13, 2023
Summary of Request
Staff requests approval of 23 grant awards in the amount of $130,620,128 for the competitive Organics Grant Program (Program) for fiscal years (FYs) 2021‒22 and 2022‒23. This Program was oversubscribed by $58,292,627 as $188,912,755 in funding was requested from 32 eligible applications received. The remaining passing applications, reflected in rank order in Table 3, could be funded if additional funds are allocated to this program in the future.
Funding
The FY 2021–22 proposed Budget, as amended by Senate Bill (SB 170) (Chapter 240, Statutes of 2021), allocated $70,000,000 to CalRecycle from the Greenhouse Gas Reduction Fund, with $3,500,000 reserved to cover administrative costs, as authorized in the Budget and shall be used to provide grants for the purposes of paragraphs (1), (2), or (5) of subdivision (b) of Section 42999 of the Public Resources Code. CalRecycle allocated $4,240,000 for a regional cycle of the Community Composting for Green Spaces Grant Program and $510,000 for a separate grant cycle for community composting projects, available only to Qualifying Tribal Entities. The remaining funding in the amount of $61,750,000 is recommended for award in this RFA.
The FY 2022–23 Budget, as amended by Assembly Bill (AB) 179 (Chapter 249, Statutes of 2022), allocated $15,000,000 to CalRecycle from the General Fund, with $750,000 reserved to cover administrative costs, as authorized in the Budget. CalRecycle has awarded $12,338,802 of the FY 2022–23 money in the cycle of the Organics Grant Program. The remaining $1,911,198 allocation for the purposes of paragraphs (1), (2), or (5) of subdivision (b) of Section 42999 of the Public Resources Code is recommended for award in this RFA.
The FY 2022–23 Budget, as amended by AB 179, allocated $10,000,000 to CalRecycle from the Greenhouse Gas Reduction Fund, with $500,000 reserved to cover administrative costs, as authorized in the Budget. CalRecycle awarded $3,950,527 of the FY 2022–23 money to an unfunded applicant from the Co-Digestion Grant Program, resulting in $5,549,473 being recommended for award for purposes of paragraph (6) of subdivision (b) of Section 42999 of the
APPROVED
Packet Pg. 166 Attachment: Previous Staff Report 12-03-24 (4.11(a)--Award RFP 5596 and Authorize Execution of Agreement)
Public Resources Code. In addition, AB 179 allocated $180,000,000 to provide grants to local jurisdictions to assist in the implementation of SB 1383 (Lara, Chapter 395, Statutes of 2016).
Of that allocation, $81,000,000 was allocated to the Organics Grant Program to fund the immediate, critical infrastructure needed to process organic waste as required by SB 1383.
Eligible entities for this funding include cities, counties, cities and counties, Joint Powers Authorities, and special districts directly responsible for solid waste collection services.
CalRecycle recommends utilizing $61,409,457 of this funding to award all local jurisdiction applications with a passing score. The remaining amount of $19,590,543 will be redirected to the SB1383 Local Assistance Grant Program.
Table 1. Funding
Fund Source Amount
Available
Amount to
Fund Item
Amount
Remaining Line Item
Greenhouse Gas
Reduction Fund (FY
2021–22)
$61,750,000 $61,750,000 $0 Local Assistance
/Organic
Infrastructure
Grants
General Fund (FY
2022–23)
$1,911,198 $1,911,198 $0 Local Assistance
/Organic
Infrastructure
Grants
Greenhouse Gas
Reduction Fund (FY
2022–23
$5,549,473 $5,549,473 $0 Local Assistance
/Co-Digestion
Grants
Greenhouse Gas
Reduction Fund (FY
2022–23
$81,000,000 $61,409,457 $19,590,543 Local Assistance
/SB 1383 Grants
Total $150,210,671 $130,620,128 $19,590,543
Background and Findings
Statutory Authority
Public Resources Code section 42995 et seq., added to statute by the enactment of SB 862 (Statutes of 2014, Chapter 36) and amended by SB 155 (Statutes of 2021, Chapter 258), authorizes CalRecycle to administer a grant program to provide financial assistance to reduce the emissions of greenhouse gases (GHG) by promoting in-state development of infrastructure, food waste prevention, or other projects to reduce organic waste or process organic and other recyclable materials into new, value-added products.
Program Background
This Program is part of California Climate Investments, a statewide program that puts billions of Cap-and-Trade dollars to work reducing GHG emissions, strengthening the economy, and improving public health and the environment. At least 35 percent of California Climate Investments must benefit disadvantaged communities, low-income communities, and lowincome households, collectively known as priority populations.
APPROVED
Packet Pg. 167 Attachment: Previous Staff Report 12-03-24 (4.11(a)--Award RFP 5596 and Authorize Execution of Agreement)
This Program provides funds to support expansion of the waste management infrastructure, particularly for new or expanded organics infrastructure such as composting and digestion facilities, to achieve greenhouse gas reductions. These investments will result in reduced methane emissions from landfills; benefit priority populations by upgrading existing facilities and, where warranted, establish new facilities; result in air and water quality benefits in addition to greenhouse gas (GHG) emission reductions; and create jobs.
Criteria and Process
The Eligibility Criteria and Evaluation Process was discussed at the December 20, 2022, CalRecycle Public meeting and subsequently approved by the Deputy Director. The Notice of Funds Available was published on CalRecycle’s website on February 9, 2023, and a notice was sent to interested parties.
Applications were due to CalRecycle on May 2, 2023, with a secondary due date of May 11, 2023, for authorizing documentation submission. CalRecycle received 69 applications requesting a total of $387,845,869.30. After the close of the application period, staff reviewed the applications for completeness and eligibility. As a result, 20 applications were disqualified for either submitting an incomplete application or having an ineligible project. Staff reviewed the remaining applications in accordance with the approved evaluation and scoring criteria.
Subsequently, 17 applications did not receive a passing score. The maximum grant award is $500,000 for in-vessel projects, $3,000,000 for stand-alone pre-processing projects, $10,000,000 for anaerobic/co-digestion and compost projects, and $13,000,000 for anaerobic/co-digestion and compost projects with a pre-processing project. Staff proposes to fund 23 of the 32 eligible applicants. If additional monies become available, staff recommends funding the remaining eligible applicants in rank order, as listed in Table 3. As a result of the projects recommended for award, 7.7 million tons of green and food material will be diverted from landfills, a reduction of over 2 million MTCO2e in greenhouse gas emissions, and 114 jobs will be created.
Attachments
See Attachment I – Project Summaries for a description of each project recommended for award.
Recommendation
Staff recommends approval of 23 grant awards as listed below for a total of $130,620,128.
Table 2. Recommended Awards
Applicant Project Type Award
Amount
Humboldt Waste Management
Authority*
Standalone Pre-Processing $2,710,081
Kochergen Farms Composting,
Inc. dba Green Valley
Recycling
Standalone Pre-Processing $3,000,000
* SB 1383 Funding Recipient
APPROVED
Packet Pg. 168 Attachment: Previous Staff Report 12-03-24 (4.11(a)--Award RFP 5596 and Authorize Execution of Agreement)
Applicant Project Type Award
Amount
Republic Services of Sonoma
County, Inc.
Standalone Pre-Processing $2,461,423
Sacramento County* Standalone Pre-Processing $3,000,000 Subtotal $11,171,504
California Grinding, Inc. Anaerobic Digestion $6,625,956† City of Napa* Anaerobic Digestion $10,000,000
City of Riverside* Co-Digestion $10,000,000
City of Redding* Co-Digestion $10,000,000
Los Angeles County Sanitation
Districts*
Co-Digestion $10,000,000
SANCO Services LP Anaerobic Digestion $10,000,000
University of California, Davis Anaerobic Digestion $4,769,324 Subtotal $61,395,280
Anderson Landfill, Inc. Compost $10,000,000
California Wood Recycling dba
Agromin
Compost $10,000,000
Forward, Inc. Compost $5,167,510
Kern County* Compost $10,000,000
Northern Recycling, LLC Compost $10,000,000
Riverside County* Compost $1,288,470
Western Placer Waste
Management Authority*
Compost $9,960,379
Subtotal $56,416,359
California State University,
Sacramento
In-Vessel $179,618
DSM Group, LLC In-Vessel $341,367
Foodbank of Santa Barbara -
Goleta
In-Vessel $500,000
Foodbank of Santa Barbara -
Santa Maria
In-Vessel $500,000
University of Southern
California
In-Vessel $116,000
Subtotal $1,636,985
Grand Total $130,620,128
† Recommending partial award due to limited funds. Remaining amount included in Table 3.
APPROVED
Packet Pg. 169 Attachment: Previous Staff Report 12-03-24 (4.11(a)--Award RFP 5596 and Authorize Execution of Agreement)
Table 3. Recommended Awards if Additional Funds Become
Available - B- List
Applicant Project Type Approved
Amount
California Grinding, Inc. Anaerobic Digestion $3,236,544‡ Arakelian Enterprises, Inc. DBA
Crown Recycling Services
Standalone Pre-Processing $3,000,000
Recology Ostrom Road Compost $10,000,000
Engel & Gray, Inc. Compost $2,799,620
Arakelian Enterprises, Inc., dba
American Organics
Compost $9,636,000
Universal Waste Systems, Inc. Standalone Pre-Processing $3,000,000 Mid-Valley Recycling, LLC Anaerobic Digestion $10,000,000 North State Renewables LLC Anaerobic Digestion $10,000,000 Paso Robles Waste Disposal
Inc. dba Paso Robles Waste &
Recycle
Anaerobic Digestion $2,643,200
Lost Hills Environmental LLC Compost $3,977,263
Total $58,292,267
Deputy Director Action
On the basis of the information and analysis in this Request for Approval and the findings set out herein, I hereby conditionally approve the grant awards for the Organics Grant Program as listed in Table 2. Each proposed grantee’s award is subject to two conditions:
1. The recommended grantee must pay all outstanding debts due to CalRecycle, or bring current any outstanding payments owed to CalRecycle, within 60 days of the date of the award email.
2. The recommended grantee’s Signature Authority (or where delegation is authorized, his or her Designee) must sign and return the Grant Agreement to CalRecycle. The signed Grant Agreement must be received by CalRecycle within 60 days of the date of the award email.
___________________________ ____________________________ Zoe Heller Dated
Deputy Director
‡ Remaining recommended award amount from Table 2.
APPROVED
Packet Pg. 170 Attachment: Previous Staff Report 12-03-24 (4.11(a)--Award RFP 5596 and Authorize Execution of Agreement)
Attachment I: Project Summaries for Organics Grant Program Fiscal Year 2021-22 and 2022-23
Attachment I
Organics Grant Program, Fiscal Year 2021–22
and 2022–23 Project Summaries
The projects with proposed grant awards are briefly summarized below. Note that in some instances, CalRecycle modified GHG emission reductions and tons diverted estimates contained within the application documents due to factors such as ineligible feedstock and tonnages reported outside of the grant term.
Standalone Pre-Processing
• Applicant: Humboldt Waste Management Authority
• County: Humboldt
• Provides Benefits to Priority Populations: Yes
• Grant Funds Recommended for Award: $2,710,081
• Estimated GHGs (MTCO2e) over ten years: 47,298
• Estimated Diversion (Tons) over ten years: 237,823
Humboldt Waste Management Authority proposes a Stand-Alone Pre-Processing project to convert an existing 19,000-square-foot building at the Hawthorne Street Transfer Station located in Eureka, CA into an Organics Waste Processing Operation. The renovated facility will be used to receive, sort and process new residential co-collected and commercial source-separated food and green material currently disposed of at the Dry Creek Landfill. Commercial food material will be cleaned and processed into an organic slurry that will be transported to a composting facility. The project will result in 237,823 tons of newly diverted food and green material from landfill and a reduction of 47,298 MTCO2e of greenhouse gas emissions over ten years. In addition, the project will provide an estimated five full-time jobs targeted for priority populations and supports Humboldt County’s edible food recovery program.
• Applicant: Kochergen Farms Composting, Inc. dba Green Valley Recycling • County: Fresno
• Provides Benefits to Priority Populations: Yes
• Grant Funds Recommended for Award: $3,000,000
• Estimated GHGs (MTCO2e) over ten years: 99,447
• Estimated Diversion (Tons) over ten years: 461,137
Kochergen Farms Composting, Inc. (KFC), DBA Green Valley Recycling (GVR) proposes a StandAlone Pre-Processing project to install a food waste depackaging system, at the Green Valley Recycling Transfer and Processing Facility. Source separated food and green material (SSO) will be cleaned and processed into an organic slurry that will be transferred to KFC for composting. The SSO and residential food material is currently disposed of at the American Avenue Landfill in Fresno County, CA, located in a low-income community. The project will result in 461,137 tons of newly diverted food and green material from landfill and a reduction of 90,447 MTCO2e of greenhouse gas emissions over ten years. In addition, the project will provide up to 15 jobs targeted for priority populations.
APPROVED
Packet Pg. 171 Attachment: Previous Staff Report 12-03-24 (4.11(a)--Award RFP 5596 and Authorize Execution of Agreement)
Attachment I: Project Summaries for Organics Grant Program Fiscal Year 2021-22 and 2022-23
• Applicant: Republic Services of Sonoma County, Inc.
• County: Sonoma
• Provides Benefits to Priority Populations: Yes
• Grant Funds Recommended for Award: $2,461,423
• Estimated GHGs (MTCO2e) over ten years: 163,020
• Estimated Diversion (Tons) over ten years: 452,833
Republic Services of Sonoma County, Inc. proposes a Stand-Alone Pre-Processing project at their Sonoma County Central Transfer/Processing Facility in Petaluma, CA. This project will install a depackaging system to remove contamination from source-separated commercial food material currently disposed of at the Republic Services of Sonoma County, Inc. Central Disposal Site. Food and green material will be sent to Republic Services of Sonoma County’s composting facility in Richmond. The project will result in 452,833 tons of newly diverted food and green material from a landfill located in a low-income community and a reduction of 163,020 MTCO2e of greenhouse gas emissions over ten years. In addition, the project will provide an estimated two full-time permanent jobs targeted for priority populations.
• Applicant: Sacramento County
• County: Sacramento
• Provides Benefits to Priority Populations: Yes
• Grant Funds Recommended for Award: $3,000,000
• Estimated GHGs (MTCO2e) over ten years: 94,357
• Estimated Diversion (Tons) over ten years: 452,760
Sacramento County Department of Waste Management and Recycling proposes a Stand-Alone PreProcessing project to construct a dedicated building at its North Area Recovery Station for the preprocessing of food and green material currently disposed of at Kiefer Landfill. Commingled food and green material generated from residential curbside collection will be delivered to the new facility and pre-processed to remove contaminants. Once food and green material are pre-processed into one of four top load-out ports within the new transfer building, it is transferred to a permitted composting facility. The project will result in 452,760 tons of newly diverted food and green material from landfill and a reduction of 94,357 MTCO2e of greenhouse gas emissions over ten years. The project will provide job training to members of priority populations that will lead to industry recognized licenses/certifications.
Anaerobic Digestion/Co-Digestion
• Applicant: California Grinding, Inc.
• County: Fresno
• Provides Benefits to Priority Populations: Yes
• Grant Funds Recommended for Award: $6,625,956
• Estimated GHGs (MTCO2e) over ten years: 150,000
• Estimated Diversion (Tons) over ten years: 390,000
California Grinding Inc (CGI) proposes to build an anaerobic digestion facility that will include installation of pre-processing equipment, anaerobic digesters, a biogas upgrading system, and a predigestion system. The food and green material are currently landfilled at American Avenue Disposal Site, Visalia Disposal Site, and Woodville Landfill. The project will result in 390,000 tons of newly diverted food and green material from landfills located in disadvantaged and low-income communities
APPROVED
Packet Pg. 172 Attachment: Previous Staff Report 12-03-24 (4.11(a)--Award RFP 5596 and Authorize Execution of Agreement)