END OF SECTION
Redlands Regular Meeting 05-17-2022
684 of 758
APPENDIX
Redlands Regular Meeting 05-17-2022
685 of 758
THIS PAGE INTENTIONALLY LEFT BLANK
Redlands Regular Meeting 05-17-2022
686 of 758
APPENDIX A
CHECKLIST OF LABOR LAW REQUIREMENTS
Redlands Regular Meeting 05-17-2022
687 of 758
THIS PAGE INTENTIONALLY LEFT BLANK
Redlands Regular Meeting 05-17-2022
688 of 758
CHECKLIST OF LABOR LAW REQUIREMENTS
TO REVIEW AT JOB CONFERENCE MEETINGS
Name (print) Date
Company Project
The Federal and State labor law requirements applicable to the contract are composed of, but not limited to, the following:
1. Payment of Prevailing Wage Rates
The contractor to whom the contract is awarded and its subcontractors hired for the public works project are required to pay not less than the specified general prevailing wage rates to all workers employed in the execution of the contract. The contractor is responsible for ascertaining and complying with all current general prevailing wage rates for crafts and any rate changes that occur during the life of the contract.
Information on all prevailing wage rates and all rate changes are to be posted at the job site for all workers to view.
2. Apprentices
It is the duty of the contractor and subcontractors to employ registered apprentices on the public works project under Labor Code Section 1777.5.
3. Penalties
There are penalties required for contractor's/subcontractor's failure to pay prevailing wages and for failure to employ apprentices, including forfeitures and debarment under Labor Code Sections 1775; 1776; 1777.1; 1777.7 and 1813.
4. Certified Payroll Reports
Under Labor Code Section 1776, contractors and subcontractors are required to keep accurate payroll records showing the name, address, social security number and work classification of each employee and owner performing work; also the straight time and overtime hours worked each day and each week, the fringe benefits, and, the actual per diem wage paid to each owner, journey person, apprentice worker or other employee hired in connection with the public works project. Employee payroll records shall be certified and shall be made available for inspection at all reasonable hours at the principal office of the contractor/subcontractor, or shall be furnished to any employee, or his/her authorized representative on request, pursuant to Labor Code Section 1776. Each contractor and subcontractor shall submit its weekly certified payroll reports to the LCR from the agency no less than weekly or within ten days of request. In the event that there has been no work performed during a given week, the certified payroll report shall be annotated: "No work" for that week. Under Labor Code Section 1776(h) there are penalties required for contractor's/ subcontractor's failure to maintain and submit copies of certified payroll records on request. **For projects bidding after April 1, all contractors will need to upload their certified payroll to the Department of Labor Standards Enforcement website. Effective Jan. 1, 2016, ALL projects will require contractors to upload all certified payroll. This requirement is in addition to the request for payrolls by the City of Redlands;
5. Nondiscrimination in Employment
There exist prohibitions against employment discrimination under Labor Code Sections 1735 and 1777.6, the Government Code, the Public Contracts Code, and Title VII of the Civil Rights Act of 1964.
6. Kickbacks Prohibited
Contractors and subcontractors are prohibited from recapturing wages illegally or extracting "kickbacks" from employee wages under Labor Code Section 1778.
Redlands Regular Meeting 05-17-2022
689 of 758
7. Acceptance of Fees Prohibited
There exists a prohibition against contractor/subcontractor acceptance of fees for registering any person for public work under Labor Code Section 1779; or for filling work orders on public works contracts pursuant to Labor Code Section 1780.
8. Listing of Subcontractors
All prime contractors are required to list properly all subcontractors hired to perform work on the public works projects covering more than one-half of one percent, pursuant to Government Code 4100 et seq.
9. Properly Licensed and Registered
Contractors are required to be licensed properly and to require that all subcontractors be properly licensed.
Penalties are required for employing workers while unlicensed under Labor Code Section 1021 and under the California Contractor License Law found at Business and Professions Code Section 7000 et seq.
Contractors and subcontractors are also required to be registered with the Division of Labor Standards Enforcement to work on public works projects in California. Requirements for registration and penalties for not being registered are found in Labor Code 1773.3.
10. Unfair Competition Prohibited
Contractors and subcontractors are prohibited from engaging in unfair competition as specified under Business and Professions Code Sections 17200 to 17208.
11. Workers Compensation Insurance
Labor Code 1861 requires contractors and subcontractors be insured properly for workers compensation.
12. OSHA
Contractors and subcontractors are required to abide by the Occupational, Safety and Health laws and regulations that apply to the particular construction project.
13. Undocumented Workers
Contractors and subcontractors are prohibited by the Federal government against hiring undocumented workers, and must secure proof of eligibility/citizenship from all workers.
14. Itemized Wage Statements
Contractors and subcontractors must provide itemized wage statements to employees per Labor Code 226.
In accordance with Federal and State laws and with the awarding agency contract documents, t he undersigned prime contractor wishes to assure the City of Redlands that it intends to comply with the above-referenced labor law requirements, fully understanding that failure to comply with the above requirements may subject it to penalties as provided above.
Contractor City of Redlands
Name Printed Name Printed
Signature Signature
Title Title
Date Date
Redlands Regular Meeting 05-17-2022
690 of 758
IMPORTANT NOTICE
New Requirements for Contractors Working on California
Public Works / Prevailing Wage Projects
Significant changes in prevailing wage law have recently been made that affect all contractors working on Public Works Projects within California. Please note the following important information:
CONTRACTOR REGISTRATION REQUIREMENT
By April 1, 2015, all contractors must be registered with the Division of Labor Standards Enforcement (DLSE) to work on public works projects in California.
WHO must register?
All contractors and subcontractors working on public works projects in California must be registered. This includes prime contractors, subcontractors and sole owner/operators- everyone performing labor on a public works project.
WHEN is registration required?
Contractors must be registered with the DLSE to bid on all public works projects that bid after March 1, 2015.
All contractors working on public works projects must be registered by April 1, 2015. Registration is valid until June 30 of each year and may be renewed annually. Registrations are currently being accepted.
WHERE do I register?
Registration is done online at:
https://efiling.dir.ca.gov/PWCR/ActionServlet?action=displayPWCRegistrationForm HOW MUCH is the fee?
Contractor registration fee is currently set at $400 but may increase each year. This fee shall be paid during the initial registration and each annual renewal.
DO I qualify for registration?
Contractors will need to meet minimum qualification standards to be registered. These include:
• Be properly licensed with the Contractors State License Board for your trade. • Provide evidence of workers compensation insurance (if applicable). • Be in good standing (Have no outstanding liabilities for wages, damages, penalties due to an employee or the State, may not be under State or Federal debarment).
Redlands Regular Meeting 05-17-2022
691 of 758
WHAT happens if I don’t register?
Unregistered contractors working on or bidding for public works projects will be subject to an immediate $2,000 fine and the $400 registration fee to continue working on the project. Unregistered contractors may be removed from the project by the Awarding Agency. Contractors found working on public works projects without being registered also risk not being approved for registration by DLSE.
ELECTRONIC CERTIFIED PAYROLL REPORTING REQUIREMENTS
Prevailing wage law has been changed to require contractors to submit certified payrolls electronically to the DLSE.
WHO is required to submit certified payrolls?
All contractors, subcontractors and sole owner/operators will be required to submit certified payrolls electronically to the DLSE.
WHEN do I need to submit certified payrolls electronically? If your project is awarded after April 1, 2015, electronic payroll submission is required immediately.
Otherwise, electronic payroll submission will be required for all projects awarded on or after January 1, 2016.
WHERE do I submit my certified payrolls?
For now, certified payrolls can be submitted by contractors to the DLSE at:
https://apps.dir.ca.gov/ecpr/DAS/AltLogin This website address will change when the DLSE implements their online electronic database system which still has not been developed. Alliant will notify contractors when this system is available.
DO I still need to submit hard copy certified payrolls? The City of Redlands will still require hard copy submission of certified payroll reports per your contract. The requirement to submit certified payrolls electronically to the DLSE does not replace the requirement for contractors to submit payrolls to the City of Redlands.
Contact the City of Redlands regarding any questions you may have regarding the new requirements for contractor registration or online submission of certified payroll: (909) 798-7698.
Redlands Regular Meeting 05-17-2022
692 of 758
PUBLIC WORKS CONTRACT AWARD INFORMATION (DAS-140)
This is not a request for dispatch of apprentices.
Contract award information must be sent to your Apprenticeship Committee if you are approved to train. If you are not approved to train, you must send the information (which may be this form) to ALL applicable Apprenticeship Committees in your craft or trade in the area of the site of the public work.
Go to: http://www.dir.ca.gov/das/PublicWorksForms.htm for information about programs in your area and trade. The information shall be provided to the applicable apprenticeship committee within ten (10) days of the date of the execution of the prime contract or subcontract, but in no event later than the first day in which the contractor has workers employed upon the public work.
Do not send this form to the Division of Apprenticeship Standards.
NAME OF YOUR COMPANY CONTRACTORS STATE LICENSE NO.
MAILING ADDRESS-NUMBER & STREET, CITY, ZIP CODE AREA CODE & TELEPHONE NO.
NAME AND ADDRESS OF PUBLIC WORKS PROJECT DATE YOUR CONTRACT WAS EXECUTED
DATE OF EXPECTED/ACTUAL START OF PROJECT
NAME & ADDRESS OF PUBLIC AGENCY AWARDING CONTRACT ESTIMATED NUMBER OF JOURNEYMAN HOURS
OCCUPATION OF APPRENTICE
THIS FORM IS BEING SENT TO: (NAME AND ADDRESS OF APPRENTICESHIP PROGRAM(S) ESTIMATED NUMBER OF APPRENTICE HOURS
APPROXIMATE/ACTUAL DATES TO BE EMPLOYED
This is not a request for dispatch of apprentices.
*Contractors must make a separate request for actual dispatch, in accordance with Section 230.1(a) California Code of Regulations* Check One of the Boxes Below
1. We are already approved to train apprentices by the
Apprenticeship Committee. We will employ and train under their standards. (Enter name of Committee)
2. We will comply with the standards of
Apprenticeship Committee for the duration of this job only. (Enter name of Committee)
3. We will employ and train apprentices in accordance with the California Apprenticeship Council regulations, including § 230.1 (c) which requires that apprentices employed on public projects can only be assigned to perform work of the craft or trade to which the apprentice is registered and that the apprentices must at all times work with or under the direct supervision of journeyman/men.
Signature Date
Typed Name
Title
Redlands Regular Meeting 05-17-2022
693 of 758
2J
DAS-140 FORM - PUBLIC WORKS CONTRACT AWARD INFORMATION
(Title 8, California Code of Regulations, Section 230)
(California Labor Code, Section 1777.5 (e))
SUBMIT CONTRACT AWARD INFORMATION
Prior to commencing work on a contract for Public Works every Contractor shall provide contract award information to the apprenticeship committee for each applicable apprenticeable craft or trade in the area of the site of the public works project that has approved the contractor to train apprentices. Contractors who are not already approved to train by an apprenticeship program sponsor shall provide contract award information to all of the applicable apprenticeship committees whose geographic area of operation includes the area of the public works project. This contract award information shall be in writing on a DAS Form 140, Public Works Contract Award Information or a letter which includes the following information:
(1) Contractor's name, address, telephone number and state license number; (2) The full name and address of the public work awarding agency; (3) The exact location of the public work site;
(4) Date of the contract award;
(5) Expected start date of the work;
(6) Estimated journeyman hours;
(7) Occupation of Apprentice;
(8) Approximate number of apprentices to be employed; and (9) Approximate dates apprentices will be employed.
This information shall be provided to the applicable apprenticeship committee within ten (10) days of the date of the execution of the prime contract or subcontract, but in no event later than the first day in which the contractor has workers employed upon the public work.
Failure to provide contract award information, which is known by the awarded contractor, shall be deemed to be a continuing violation for the duration of the contract, ending when a Notice of Completion is filed by the Awarding Body, for the purpose of determining the accrual of penalties under Labor Code Section 1777.7.
THE TOP SECTION OF THE FORM COMPLETELY FILLED OUT will provide the information required pursuant to California Labor Code Section 1777.5 and California Code of Regulations Section 230.1.
LOWER SECTION OF THE FORM Check an appropriate box (#1, 2 or 3) for your status.
In addition to the “ORIGINAL(S)” mailed to all applicable Apprenticeship Committees, a copy of this information shall also be submitted to the City of Redlands.
NOTE: The filing of a DAS 140 is not a request for the dispatch of registered apprentices
Redlands Regular Meeting 05-17-2022
694 of 758
CONTRACTOR FRINGE BENEFIT STATEMENT
Project Name: Project Location: Today’s Date:
Contractor / Subcontractor Name: Business Address:
In order that the proper Fringe Benefit rates can be verified when checking payrolls on the above contract, the hourly rates for fringe benefits, subsistence and/or travel allowance payment made for employees by the employer on the various classes of work are tabulated below. Please Include Apprentice Rates.
Classification: Effective Date:
Subsistence or Travel Pay:
$________________________
EMPLOYER PAID FRINGE BENEFITS
Health & Welfare
$_______________ hr
Paid To:
Name of Plan/Fund/Program:
Address:
__________________________________________________
__________________________________________________
Pension
$_______________ hr
Paid To:
Name of Plan/Fund/Program:
Address:
__________________________________________________
__________________________________________________
Vacation/Holiday
$_______________ hr
Paid To:
Name of Plan/Fund/Program:
Address:
__________________________________________________
__________________________________________________
Training
$_______________ hr
Paid To:
Name of Plan/Fund/Program:
Address:
__________________________________________________
__________________________________________________
Other
$_______________ hr
Paid To:
Name of Plan/Fund/Program:
Address:
__________________________________________________
__________________________________________________
Classification: Effective Date:
Subsistence or Travel Pay:
$________________________
EMPLOYER PAID FRINGE BENEFITS
Health & Welfare
$_______________ hr
Paid To:
Name of Plan/Fund/Program:
Address:
__________________________________________________
__________________________________________________
Pension
$_______________ hr
Paid To:
Name of Plan/Fund/Program:
Address:
__________________________________________________
__________________________________________________
Vacation/Holiday
$_______________ hr
Paid To:
Name of Plan/Fund/Program:
Address:
__________________________________________________
__________________________________________________
Training
$_______________ hr
Paid To:
Name of Plan/Fund/Program:
Address:
__________________________________________________
__________________________________________________
Other
$_______________ hr
Paid To:
Name of Plan/Fund/Program:
Address:
__________________________________________________
__________________________________________________
Supplemental statements must be submitted during the progress of the work should there be an increase or change in rates. Use additional sheets as necessary. (Attach a copy of your most recent premium transmittal (including copy of check submitted) into each of the above plans/funds/programs or a letter from the above plans/funds/programs reflecting current payment status).
I certify under penalty of perjury that fringe benefits are paid to the approved plans, funds or programs as listed above.
Print Name and Title Signature and Date (Wet Signature Required)
Redlands Regular Meeting 05-17-2022
695 of 758
S = STRAIGHT TIME *OTHER – Any other deductions, contributions and/or payments whether or not included or required by prevailing C ERTIFICATION MUST be completed Form A-1-131 (New 2-80) O = OVERTIME wage determinations must be separately listed. Use extra sheet(s) if necessary (See reverse side)
SDI = STATE DISABILITY INSURANCE
California
Department of
Industrial Relations
Page ______ of ______
NAME OF CONTRACTOR: CONTRACTOR'S LICENSE NO.: ADDRESS:
OR SUBCONTRACTOR: SPECIALITY LICENSE NO.:
PAYROLL NO.:
FOR WEEK ENDING:
S
ELF-INSURED CERTIFICATE NO.:
PROJECT OR CONTRACT NO.:
(4)
DAY
(5)
(6)
WORKERS' COMPENSATION POLICY NO.:
PROJECT AND LOCATION:
(
2)
M
T
W
TH
F
S
S
(9)
DATE
(1)
NAME, ADDRESS AND
SOCIAL SECURITY NUMBER
OF EMPLOYEE
NO. OF WITH-
HOLDING
EXEMPTIONS
(3)
WORK
CLASSIFICATION
H
OURS WORKED EACH DAY
T
OTAL
HOURS
HOURLY
RATE
OF PAY
(7)
GROSS AMOUNT
EARNED
(8)
DEDUCTIONS, CONTRIBUTIONS AND PAYMENTS
NET WGS
PAID FOR
WEEK
C
HECK
NO.
THIS
P
ROJECT
ALL
P
ROJECTS
FED.
T
AX
FICA
(
SOC. SEC.)
STATE
T
AX
S
DI
VAC/
H
OLIDAY
HEALTH
&
WELF.
P
ENSION
S
T
RAING.
F
UND
ADMIN
D
UES
TRAV/
S
UBS.
S
AVINGS
O
THER*
TOTAL
D
EDUC-
TIONS
O
THIS
P
ROJECT
ALL
P
ROJECTS
FED.
T
AX
FICA
(
SOC. SEC.)
STATE
T
AX
S
DI
VAC/
H
OLIDAY
HEALTH
&
WELF.
P
ENSION
S
T
RAING.
F
UND
ADMIN
D
UES
TRAV/
S
UBS.
S
AVINGS
O
THER*
TOTAL
D
EDUC-
TIONS
O
THIS
P
ROJECT
ALL
P
ROJECTS
FED.
T
AX
FICA
(
SOC. SEC.)
STATE
T
AX
S
DI
VAC/
H
OLIDAY
HEALTH
&
WELF.
P
ENSION
S
T
RAING.
F
UND
ADMIN
D
UES
TRAV/
S
UBS.
S
AVINGS
O
THER*
TOTAL
D
EDUC-
TIONS
O
THIS
P
ROJECT
ALL
P
ROJECTS
FED.
T
AX
FICA
(
SOC. SEC.)
STATE
T
AX
S
DI
VAC/
H
OLIDAY
HEALTH
&
WELF.
P
ENSION
S
T
RAING.
F
UND
ADMIN
D
UES
TRAV/
S
UBS.
S
AVINGS
O
THER*
TOTAL
D
EDUC-
TIONS
O
PUBLIC WORKS PAYROLL REPORTING FORM
Redlands Regular Meeting 05-17-2022
696 of 758
Statement of Compliance
Date:______________
I __________________, the undersigned, am the ________________________________ with the authority to act for and on (Print Name) (Position in Business) behalf of _______________________ certify under penalty of perjury that the records commencing on ______________ and ending on _______________ submitted herein and consisting of ____ pages are the originals, full and corrected documents, which depict the payroll record(s) of actual disbursements by way of cash, check, or whatever form to the individual or individuals names,
(1) That this employer has complied with the requirements of the California Labor Code Sections. 1771, 1811, and 1815 for all performed on this public works project, and that the classifications set forth therein for each trade rate conform with the work Performed.
(2) That any apprentices employed in the above period are duly registered to a bona fide apprenticeship program registered with the State of California’s Division of Apprenticeship Standards.
PAYROLL/OTHER DEDUCTIONS
1. I herein certify the full and complete Prevailing Wages were paid as currently published and posted by the Director of Industrial Relations, State of California and only deductions as authorized under the laws of the State of California or the laws of United States of America have been made from these sums.
2. All other deductions are clearly listed for each employee on an attachment as required by the Director of Industrial Relations, State of California.
OPTIONAL BENEFIT PLANS
I herein certify that all employee deductions for benefit plans are authorized and the employee(s) are signed up for the plan(s) and are receiving the benefit(s) of the plan(s) listed.
WHERE FRINGE BENEFITS ARE PAID TO APPROVED PLANS, FUNDS, OR PROGRAMS In addition to the basic hourly wage rates paid to each laborer or mechanic listed in the above payroll, payment of fringe benefits as listed in the contract have or will be made to the appropriate programs for the benefit of such employees, except as noted below.
WHERE FRINGE BENEFITS ARE PAID IN CASH
Each laborer or mechanic listed in the above payroll has been paid as indicated on the payroll, an amount not less the sum of the applicable basic hourly rate plus the amount of the required fringe benefits as listed in the determination for the craft, except as noted below,
Exception(s)
________________________________________________________________________________________________________ Craft Explanation ________________________________________________________________________________________________________ Craft Explanation ________________________________________________________________________________________________________ Craft Explanation
I herein certify under the penalty of perjury all of the above is true and correct as submitted. ________________________________________________________________________________________________________ Name Signature
________________________________________________________________________________________________________ Date Payroll #
Remarks
____________________________________________________________________________________________________
Redlands Regular Meeting 05-17-2022
697 of 758
2N
CONTRACTOR INFORMATION SHEET
Job Name: _________________________________________ Category: ____________________________________ Prime Contractor: ___________________________________________________________________________________ Subcontractor: ______________________________________ License#: _____________________________________ Address: ____________________________________________________________________________________________ Phone #: ___________________________________________ Payroll Report Contact: _______________________ Email Address: _____________________________________________________________________________________ Fax #: ______________________________________________ Contract Amount: ____________________________ Estimated Start Date: _______________________________ Estimated End Date: _________________________
ANTICIPATED TRADES/CLASSIFICATIONS:
______________________________________________ ______________________________________________ ______________________________________________ ______________________________________________ ______________________________________________ ______________________________________________ SUB-CONTRACTORS (if applicable)
Name: License #: Phone/ Fax #: Contact:
______________________________________________________________________________________________________ ______________________________________________________________________________________________________ ______________________________________________________________________________________________________
Redlands Regular Meeting 05-17-2022
698 of 758
APPENDIX B
C
ITY OF REDLANDS
WORKDAY CONSTRUCTION SCHEDULE
Redlands Regular Meeting 05-17-2022
699 of 758
THIS PAGE INTENTIONALLY LEFT BLANK
Redlands Regular Meeting 05-17-2022
700 of 758
CITY OF REDLANDS
MUNICIPAL UTILITIES AND ENGINEERING DEPARTMENT 2022
APPENDIX B
CONSTRUCTION WORKDAY CALENDAR
JANUARY
FEBRUARY
MARCH
S
M
T
W
T
F
S
S
M
T
W
T
F
S
S
M
T
W
T
F
S
1 1
2 3
4 5
1 2
3 4
5 1 32 33 34 35 36 60 61 62 63 64
2 3
4 5
6 7
8 6
7 8
9 10
11 12
6 7
8 9
10 11
12 2 3 4 5 6 7 8 37 38 39 40 41 42 43 65 66 67 68 69 70 71 9 10
11 12
13 14
15 13
14 15
16 17
18 19
13 14
15 16
17 18
19 9 10 11 12 13 14 15 44 45 46 47 48 49 50 72 73 74 75 76 77 78 16 17
18 19
20 21
22 20
21 22
23 24
25 26
20 21
22 23
24 25
26 16 17 18 19 20 21 22 51 52 53 54 55 56 57 79 80 81 82 83 84 85 23 24
25 26
27 28
29 27
28 27
28 29
30 31
23 24 25 26 27 28 29 58 59 86 87 87 89 90
30 31
30 31
APRIL
MAY
JUNE
S
M
T
W
T
F
S
S
M
T
W
T
F
S
S
M
T
W
T
F
S
1 2
1 2
3 4
5 6
7 1
2 3
4 91 92
121 122 123 124 125 126 127 152 153 154 155
3 4
5 6
7 8
9 8
9 10
11 12
13 14
5 6
7 8
9 10
11 93 94 95 96 97 98 99
128 129 130 131 132 133 134 156 157 158 159 160 161 162 10 11
12 13
14 15
16 15
16 17
18 19
20 21
12 13
14 15
16 17
18 100 101 102 103 104 105 106
135 136 137 138 139 140 141 163 164 165 166 167 168 169 17 18
19 20
21 22
23 22
23 24
25 26
27 28
19 20
21 22
23 24
25 107 108 109 110 111 112 113
142 143 144 145 146 147 148 170 171 172 173 174 175 176 24 25
26 27
28 29
30 29
30 31
26 27
28 29
30 114 115 116 117 118 119 120
149 150 151 177 178 179 180 181
JULY
AUGUST
SEPTEMBER
S
M
T
W
T
F
S
S
M
T
W
T
F
S
S
M
T
W
T
F
S
1 2
1 2
3 4
5 6
1 2
3 182 183
213 214 215 216 217 218 244 245 246
3 4
5 6
7 8
9 7
8 9
10 11
12 13
4 5
6 7
8 9
10 184 185 186 187 188 189 190
219 220 221 222 223 224 225 247 248 249 250 251 252 253 10 11
12 13
14 15
16 14
15 16
17 18
19 20
11 12
13 14
15 16
17 191 192 193 194 195 196 197
226 227 228 229 230 231 232 254 255 256 257 258 259 260 17 18
19 20
21 22
23 21
22 23
24 25
26 27
18 19
20 21
22 23
24 198 199 200 201 202 203 204
233 234 235 236 237 238 239 261 262 263 264 265 266 267 24 25
26 27
28 29
30 28
29 30
31 25
26 27
28 29
30 205 206 207 208 209 210 211
240 241 242 243 268 269 270 271 272 273
31 212
OCTOBER
NOVEMBER
DECEMBER
S
M
T
W
T
F
S
S
M
T
W
T
F
S
S
M
T
W
T
F
S
1 1
2 3
4 5
1 2
3 274 305 306 307 308 309 335 336 337
2 3
4 5
6 7
8 6
7 8
9 10
11 12
4 5
6 7
8 9
10 275 276 277 278 279 280
281 310 311 312 313 314 315 316 338 339 340 341 342 343 344 9 10
11 12
13 14
15 13
14 15
16 17
18 19
11 12
13 14
15 16
17 282 283 284 285 286 287
288 317 318 319 320 321 322 323 345 346 347 348 349 350 351 16 17
18 19
20 21
22 20
21 22
23 24
25 26
18 19
20 21
22 23
24 289 290 291 292 293 294
295 324 325 326 327 328 329 330 352 353 354 355 356 357 358 23 24
25 26
27 28
29 27
28 29
30 25
26 27
28 29
30 31
296 297 298 299 300 301
302 331 332 333 334 359 360 361 362 363 364 365
30 31
303
304
City Holiday
Closed
Redlands Regular Meeting 05-17-2022
701 of 758
2022-2023 University of Redlands Academic Calendar
SU M T W TH F SA M-F 8/1-8/19 SBS: Registration
Jul/Aug 31 1 2 3 4 5 6 F 8/19 SBS: Final day to add courses for Fall 2022 Aug 7 8 9 10 11 12 13 M-F 8/8-8/28 SE: Registration/Advising Fall 2022 14 15 16 17 18 19 20 W 8/24 CAS: New Students Arrive
21 22 23 24 25 26 27 Sa 8/27 CAS: Continuing Students Arrive Aug/Sep 28 29 30 31 1 2 3 M 8/29 CAS: Classes Begin
Sep 4 5 6 7 8 9 10 8/29-10/22 SBS: 8/29/22 -10/22/22 First 8 week period 11 12 13 14 15 16 17 F 9/2 CAS: Enrollment Confirmation deadline 18 19 20 21 22 23 24 9/6-10/22 SE: Fall A (9/6/22 - 10/22/22) Sep-Oct 25 26 27 28 29 30 1 S SE: Saturday Doc Classes 9/10, 9/24, 10/8, 10/22, 11/5, 11/19 Oct 2 3 4 5 6 7 8 T 9/13 CAS: Final day to add classes, final day to submit individualized study contracts 9 10 11 12 13 14 15 M 9/19 SE: Last Day to Add/Drop a class 16 17 18 19 20 21 22 T 9/20 CAS: Final day to submit Johnston regular course contracts 23 24 25 26 27 28 29 M-T 10/10-10/11 CAS: Study Days
Oct-Nov 30 31 1 2 3 4 5 F 10/21 CAS: Final day to drop classes without appearing on academic Nov 6 7 8 9 10 11 12 transcript, change grading options and credit value 13 14 15 16 17 18 19 10/24-12/10 SE: Fall B (10/24/22 - 12/10/22) 20 21 22 23 24 25 26 10/24-12/17 SBS: 10/24/22 - 12/17/22 Second 8 week period Nov-Dec 27 28 29 30 1 2 3 M-F 10/24-11/25 CAS: Advising and Registration for Spring 2023 and Summer 2023 Dec 4 5 6 7 8 9 10 F 10/28 CAS: Final day to record a grade for Spring and May Term 2022 incomplete 11 12 13 14 15 16 17 F 11/11 CAS: Final day to withdraw from class with a mark of "W" on academic transcript 18 19 20 21 22 23 24 W 11/23-11/25 CAS: Thanksgiving Break 25 26 27 28 29 30 31 Th-F 11/24-11/25 Thanksgiving Break- University Closed T-F 11/22-11/26 SE: Fall Term Break
M-F 11/28-12/30 SBS: Advising/Registration Spring 2023
F 12/2 CAS: Last day of Classes
M-Th 12/5-12/8 CAS: Final Exams
M-F 12/12-1/8 SE: Registration/Advising Spring 2023
Th 12/15 CAS: Deadline for Fall 2022 grade submission: 12 midnight Th 12/15 CAS: Deadline for departmental honors forms to be completed for Fall 2022 graduates 12/19-1/6 Winter Break
M-F 12/26-12/30 Winter Holiday (University Closed)
M 1/30 CAS: Faculty deadline for Johnston student evaulations for Fall 2022 SU M T W TH F SA M-F 11/28-12/30 SBS: Advising/Registration Spring 2023 Jan 1 2 3 4 5 6 7 M-F 12/12-1/8 SE: Registration/Advising Spring 2023 8 9 10 11 12 13 14 Sa 1/7 CAS: Transfer Student Orientation 15 16 17 18 19 20 21 Su 1/8 CAS: Continuing Students Arrive 22 23 24 25 26 27 28 M 1/9 CAS: Classes Begin
Jan-Feb 29 30 31 1 2 3 4 1/9-2/25 SE: Spring A (1/9/23 - 2/25/23) Feb 5 6 7 8 9 10 11 1/9-3/4 SBS: 1/9/23 - 3/4/23 First 8 week period 12 13 14 15 16 17 18 S SE: Saturday Doc Classes 1/14,1/28, 2/11, 2/25, 3/11, 3/25 19 20 21 22 23 24 25 M 1/16 Martin Luther King Jr. Holiday (University Closed) Feb-Mar 26 27 28 1 2 3 4 M 1/23 SE: Last Day to Add/Drop a class Mar 5 6 7 8 9 10 11 M 1/23 CAS: Final day to add classes, final day to submit individualized study contracts 12 13 14 15 16 17 18 M 1/30 CAS: Final day to submit Johnston regular course contracts 19 20 21 22 23 24 25 F 2/24 CAS: Final day to drop classes without appearing on academic Mar-Apr 26 27 28 29 30 31 1 transcript, change grading options and credit value Apr 2 3 4 5 6 7 8 M-F 2/27-3/3 CAS: Spring Break
9 10 11 12 13 14 15 M-F 2/27-3/3 SE: Spring Break
16 17 18 19 20 21 22 W 3/1 CAS: Publication deadline for departmental honors candidates to be 23 24 25 26 27 28 29 submitted for Spring 2023 graduates 3/6-4/21 SE: Spring B (3/6/23 - 4/21/23)
3/6-4/28 SBS: 3/6/23 - 4/29/23 Second 8 week period
F 3/10 CAS: Final day to record a grade for Spring and May Term 2022 incomplete M-F 3/13-3/31 CAS: Advising and Registration for Fall 2023 F 3/24 CAS: Final day to withdraw from class with a mark of "W" on academic transcript M-F 4/3-4/10 SE: Advising/Registration Summer 2023
M-F 4/3-4/21 SBS: Advising/Registration Summer 2023
M-Th 4/17-4/20 CAS: Final Exams
W-S 4/20-4/22 Commencement Weekend
Th 4/27 CAS: Deadline for Spring 2023 grade submission: 12 midnight Th 4/27 CAS: Deadline for departmental honors forms to be completed for Spring 2023 graduates M 6/12 CAS: Faculty deadline for Johnston student evaulations for Spring 2023 SU M T W TH F SA M-F 4/3-4/10 SE: Advising/Registration Summer 2023 May Term M-F 4/3-4/21 SBS: Advising/Registration Summer 2023 Apr-May 30 1 2 3 4 5 6 5/1-6/24 SBS: 5/1/23 - 6/24/23 First 8 week period May 7 8 9 10 11 12 13 5/1-6/17 SE: Summer A (5/1/23 - 6/17/23) 14 15 16 17 18 19 20 CAS: May offerings (5/1 - 5/25)
21 22 23 24 25 26 27 M 5/1 CAS: Classes Begin for May Offerings May-Jun 28 29 30 31 1 2 3 T 5/2 CAS: Final day to add classes, final day to submit individualized study contracts Jun 4 5 6 7 8 9 10 W 5/3 CAS: Final day to submit Johnston regular course contracts 11 12 13 14 15 16 17 Th 5/4 CAS: Final day to drop classes without appearing on academic transcript, 18 19 20 21 22 23 24 change grading options and credit value Jun/Jul 25 26 27 28 29 30 1 W 5/24 CAS: Last day of Classes Jul 2 3 4 5 6 7 8 Th 5/25 CAS: Final Exams
9 10 11 12 13 14 15 T 5/30 CAS: Deadline for May offerings grade submission: 12 midnight 16 17 18 19 20 21 22 W 7/5 CAS: Faculty deadline for Johnston student evaulations for May offerings 23 24 25 26 27 28 29
Jul/Aug 30 31 1 2 3 4 5 CAS: Undergraduate Summer offerings (6/20 - 8/16) Aug 6 7 8 9 10 11 12 T 6/20 CAS: Classes Begin for Summer Offerings 13 14 15 16 17 18 19 W 6/21 CAS: Final day to add classes, final day to submit individualized study contracts 20 21 22 23 24 25 26 M 6/26 CAS: Final day to submit Johnston regular course contracts Th 6/29 CAS: Final day to drop classes without appearing on academic transcript, change grading options and credit value
T 8/15 CAS: Last day of Classes
W 8/16 CAS: Final Exams
M 8/21 CAS: Deadline for Summer offerings grade submission: 12 midnight S SE: Saturday Doc Classes 5/6, 5/20, 6/3, 6/17, 7/1, 7/15 M 5/15 SE: Last Day to Add/Drop a class
M 5/29 Memorial Day Holiday (University Closed)
M 6/19 Juneteenth Holiday (University Closed)
6/20-8/5 SE: Summer B (6/20/23 - 8/5/23)
6/26-8/18 SBS: 6/26/23 - 8/19/23 Second 8 week period
T 7/4 Independence Day Holiday (University Closed)
7/31-8/18 SBS: Advising/Registration Fall 2023
8/7-8/27 SE: Advising/Registration Fall 2023
M 9/11 CAS: Faculty deadline for Johnston student evaulations for Summer 2023 Fall 2022 (08/29/22 - 12/17/22)
Spring 2023 (01/09/23 - 04/29/23)
Summer 2023 (05/01/23 - 08/19/23)
Redlands Regular Meeting 05-17-2022
702 of 758
THIS PAGE INTENTIONALLY LEFT BLANK
Redlands Regular Meeting 05-17-2022
703 of 758
APPENDIX C
P
ERMITS
Redlands Regular Meeting 05-17-2022
704 of 758
THIS PAGE INTENTIONALLY LEFT BLANK
Redlands Regular Meeting 05-17-2022
705 of 758
PERMIT NO. _________
Name: Phone:
Address: City: Zip:
Contractor: USA ID No.:
Contractor License No.: Type: Cal OSHA No.:
Construction Start Date:
Development No.: Plan No.:
Street Name:
Cross Streets:
Address:
For the purpose of performing the following work:
Applicant/Agent Signature:
EACH
EA $ $ 43.00 EA =$ Truck Route Permit Required:
SF $ $ .44 SF =$
SF $ $ .87 SF =$
LF $ $ 3.28 LF =$ Closure Permit With
LF $ $ 2.19 LF =$ Traffic Plan Required:
SF $ $ .09 SF =$
SF $ $ .09 SF =$
EA $ $ 43.00 EA =$ Water Shutdown Required:
EA $ $ 2,568.00 EA =$
EA $ $ 2,011.00 EA =$
CY $ $ 130 CY =$ Bond Required:
LF $ $ 5.21 LF =$
EA $ $ 43.00 EA =$
EA $ $ 43.00 EA =$
EA $ $ 43.00 EA =$
LF $ $ 1.73 LF =$
EA $ $ 43.00 EA =$ Conduit Material:
EA $ $ 43.00 EA =$
EA $ $ 43.00 EA =$
LF $ $ 1.73 LF =$ Conduit Size:
LF $ $ 1.73 LF =$
EA $ $ 43.00 EA =$
EA $ $ 43.00 EA =$
EA $ $ 43.00 EA =$
EA $ $ 43.00 EA =$
LF $ $ 1.73 LF =$
SF $ $ .18 SF =$
EA Fire Flow Test……………………………… $ EA =$
SF $ SF =$
EA $ $ 55.00 EA =$ Calculated By
HR OT/Off Hrs Inspection (2 HR Min) $ $ 122.60 HR =$
$ =$
$ =$
SUBTOTAL PERMIT FEE $
PERMIT FEE work complete within specified date from issuance = $ 339.00 fee.
Municipal Utilities & Engineering
$
TOTAL ENCROACHMENT PERMIT FEE $
0.00 $339.00
86.00 86.00
86.00 86.00
86.00 Application for Road / Encroachment Permit
City of Redlands - Municipal Utilities & Engineering Department Anticipated Completion Date:
I hereby request permission to construct/install improvements/facilities within the City of Redlands road right-of-way at the following location:
86.00 86.00
86.00 86.00
86.00 86.00
86.00 86.00
86.00 86.00
BASE
Date:
Driveway Appr, Res/Comm……………….
Sidewalk……………………………………
Cross Gutter/Spandrel……………………
Crushed Aggregate Base…………………
Curb & Gutter………………………………
Curb/Berm………………………………….
Traffic Signal - Modification……………….
SHADED AREA FOR OFFICIAL USE ONLY
In accordance with Plans approved by the Municipal Utilities & Engineering Director and/or the Standard Specifications and Detail Drawings of the City of Redlands for the quantity and type
of improvements listed below:
86.00 86.00Street Light…………………………………
Traffic Signal - New……………………….
Asphalt Pavement…………………………
86.00 86.00
86.00 86.00
10.00 (Effective 10/7/2020)
PENALTY FEE 25% of total permit fee if issued after commencement of work Sewer Manhole…………………..……….
Reinforced Concrete………………………
Storm Drain Pipe…………………………..
Curb Inlet/Outlet Structures………………
Water Shutdown…………………………..
Fire Service…………………………………
Sewer Cleanout……………………………
Sewer Lateral………………………………
Water Main - Potable……………………..
Water Main - Non-Potable……...………..
Fire Hydrant Assembly……………………
Water Service Lateral……………………..
Storm Drain Manhole/Junction Box……..
Curb Core…………………………………..
Sewer Main……………………..…………
86.00 86.00
86.00 86.00
86.00 79.00
Excavation/Utility Trench………..….…….
Street Patch………………………………..
Warranty Fee (Street Cut)……………..…
Traffic Safety Setup………………………..
YES NO
YES NO
YES NO
YES NO
Redlands Regular Meeting 05-17-2022
706 of 758
THIS PAGE INTENTIONALLY LEFT BLANK
Redlands Regular Meeting 05-17-2022
707 of 758
APPENDIX D
CONTRACTOR SAFETY PROGRAM
Redlands Regular Meeting 05-17-2022
708 of 758
THIS PAGE INTENTIONALLY LEFT BLANK
Redlands Regular Meeting 05-17-2022
709 of 758
THE CITY OF REDLANDS
CONTRACTOR SAFETY
PROGRAM
Rev. June 15, 2021
Redlands Regular Meeting 05-17-2022
710 of 758
TABLE OF CONTENTS
I. POLICY ......................................................................................................................3 II. AUTHORITY ..............................................................................................................3 III. SCOPE .....................................................................................................................3 IV. DEFINITIONS ...........................................................................................................3 V. RESPONSIBILITIES ....................................................................................................4 RISK MANAGEMENT... …………………………………………………………………………………………………………4 PROJECT MANAGER (CITY)……………………………………………………………………………………………………..5 INSPECTOR (CITY)………………………………………………………………………………………………………………..5 EMPLOYEES (CITY)……………………………………………………………………………………………………………….5 CONTRACTOR…………………………………………………………………………………………………………………….5 PROJECT SAFETY OFFICIAL……………………………………………………………………………………………………..6 VI. PROGRAM ..............................................................................................................6 SAFETY PREQUALIFICATION QUESTIONNAIRE……………………………………………………………………………..6 APPEAL PROCESS…………………………………………………………………………………………………………………7 CONSTRUCTION PROJECTS (TIER I AND TIER II)…………………………………………………………………………….8 INSPECTIONS……………………………………………………………………………………………………………………..9 TRAINING/DOCUMENTATION………………………………………………………………………………………………...9 NON-COMPLIANCE………………………………………………………………………………………………………………9 CITY PERSONNEL………………………………………………………………………………………………………………….9 VII. RECORDKEEPING………………………………………………………………………………………………….10 VIII. ADDITIONAL REFERENCES ................................................................................... 10 ACKNOWLEDGMENT OF RECEIPT (A)……………………………………………………………………………………….11 SAFETY PREQUALIFICATION QUESTIONNAIRE (B)………………………………………………………………………..12 NOTICE OF NONCOMPLIANCE (C)…………………………………………………………………………………………..13 JOB HAZARD ANALYSIS (D)……………………………………………………………………………………………………14 INCIDENT INVESTIGATION FORM (E)………………………………………………………………………………………..15
Redlands Regular Meeting 05-17-2022
711 of 758
3 I. Policy
CONTRACTOR SAFETY PROGRAM
The purpose of this Contractor Safety Program (“CSP”) is to ensure, as best as reasonably possible, the protection and safety of all persons and property during construction activities undertaken by private contractors on behalf of the City of Redlands (“C ity”). The City has a comprehensive and structured approach in outsourcing services performed on City facilities by third -party persons and entities (“Contractor(s)”). The first phase of this comprehensive approach includes actively screening Contractors based on safety records, safety performance, and safety compliance. After the qualified Contractor is awarded a contract, the Contractor must then ensure compliance with all local, state, federal and Cal/OSHA regulations applicable to the contracted scope o f work, and requirements set forth within this CSP. The Contractor, its agents , and personnel must adhere to the policies and procedures set forth by this CSP and all applicable laws and regulations.
II. Authority
California Code of Regulations, Title 8, Section 336.10 “Determination of Citable Employer” California Code of Regulations, Title 8
“Greenbook” Standard Specifications for Public Works Construction Redlands Municipal Code
California Building Code
III. Scope
This CSP applies to all Contractors who provide or render construction or improvement services for City- owned property and facilities.
The Contractor services covered under this CSP include, but are not limited to, the following:
A. New construction;
B. Remodeling;
C. Facility maintenance or repair;
D. Equipment installation or maintenance; and
E. Services (i.e. janitorial, fleet operations, landscaping, etc.)
Consultants/ Professional service providers are exempt from having to submit a Safety Prequalification Questionnaire (“SPQ”), prior to the beginning of work, but they are expected to be compliant with industry best practices with regards to maintaining a safe work environment for their employees and others.
IV. Definitions
A. Contract – any written agreement between the City of Redlands and a Contractor, to perform a specified scope of work on City facilities. With respect to this policy, a contract includes, but is not limited to: awarded purchase orders, bids, and/ or project contracts.
B. Construction Work – construction, alteration, and/or repair, including painting and decorating.
C. Contractor – a person or entity (including all personnel) awarded a contract to perform work on City property or facilities.
D. D.A.R.T Rate – Injuries and illnesses severe enough to warrant: Days Away, Restrictions and Transfers. The DART rate is calculated using the following formula: Number of OSHA Recordable injuries and illnesses that resulted in Days Away x 200,000/divided by total hours worked by all employees during the year covered.
Redlands Regular Meeting 05-17-2022
712 of 758
4 E. Designated Work Area – an area where it is necessary to restrict or limit entry or access of nonessential personnel or the public. Examples include work areas involving remediation abatement, demolition, excavation, and overhead lifting.
F. Facilities – any building or property owned by the City of Redlands.
G. Hazard – source or situation with a potential for harm in terms of injury or health, damage to property, damage to workplace environment, or a combination of these.
H. Job Hazard Analysis (“JHA”) – a technique that focuses on job tasks as a way to identify hazards before they occur. It focuses on the relationship between the worker, the task, the tools, and the work environment. The objective is to eliminate the r isk or to utilize control measures to reduce the risk.
I. North American Industry Classification System ( “NAICS”) – is the standard used by Federal statistical agencies in classifying business establishments for the purpose of collecting, analyzing, and publishing statistical data related to the U.S. business economy.
J. Non-compliance – any deviation from standards, practices, processes, procedures, regulations etc. that could either directly or indirectly lead to injury or illness, property damage, damage to the workplace environment, or any combination of these criteria.
K. Notice of non-compliance – form provided to the Contractor by the City alerting the contractor of non-compliance with City specifications, Cal/OSHA regulations, or any other generally accepted safe work practice.
L. Non-compliant hazardous work condition – any hazard that is considered to be non- compliant with State or Federal safety and health regulations, City specifications, or any inconsistency with generally accepted work practices.
M. Personnel – all Contractor employees, contractors, sub-contractors and agents provided access to City property or facilities.
N. Recordable Incident – any injury or illness resulting in death, days away from work, restricted work or transfer to another job, medical treatment beyond first aid, or loss of consciousness per OSHA Section 1904.7(a).
O. Safety Tailgate – informal safety meeting generally conducted at the job site prior to the commencement of a job or work shift.
P. Services – any and all, labor, duties, functions and activities required to be performed by the Contractor under the contract and any subsequent addenda.
V. Responsibilities
RISK MANAGEMENT
A. Update, maintain, and administer this CSP;
B. Maintain centralized records of training, site visit data, written programs, tailgate meetings, permits, and all other necessary contractor related documentation;
C. Provide technical assistance to Engineering personnel; D. Attend Pre-construction meetings and progress meetings as needed; E. Provide assistance on safety inspections as needed;
F. Review safety submittals;
G. Provide guidance on pre-qualification determination; and H. Provide training to affected city personnel with responsibilities under this program.
Redlands Regular Meeting 05-17-2022
713 of 758
5 PROJECT MANAGER (CITY)
The Project Manager has the authority to delegate any or all portions of this CSP to subordinates, but the Project Manager will be held accountable for their compliance. The Project Manager shall contact Risk Management, as necessary, for assistance in relation to this CSP.
A. Ensure safety hazards are addressed in a timely manner; B. Communicate safety concerns during pre-construction meetings and progress meetings; C. Inform impacted employees of construction activities scheduled in their work area; D. Enforce pre-qualification procedures in bidding process; and E. Ensure this CSP is properly executed.
INSPECTOR (CITY)
The City of Redlands construction inspector is not a safety professional and will only provide “Notice of Non- Compliance” for obvious and serious non-compliant conditions.
A. To the best of their abilities, inspect work sites for safety hazards; B. Communicate safety concerns to Contractor;
C. Provide Contractor with “Notice of Non-Compliance” when serious conditions occur or repeat violations; D. Collect documentation needed for construction worksites; E. Submit documentation to Risk Management for recordkeeping; F. Maintain photo documentation of safety hazards;
G. Never enter situations that can harm or endanger himself/ herself; H. Never use personal protective equipment (PPE) or enter situations, which they are not trained for; I. Contact Emergency Medical Services (911) and Risk Management in case of emergency; and J. Attend and communicate safety concerns in progress meetings.
EMPLOYEES (CITY)
A. Immediately notify the Project Manager, inspector, or Risk Management of any safety related concerns at a Contractor job site; and
B. Contact Emergency Medical Services (911) and Risk Management in case of emergency.
CONTRACTOR
Where relevant and applicable, the Contractor’s responsibilities shall include:
A. Compliance with requirements and responsibilities detailed within the Contractor Safety Program; B. Ensure all local regulatory requirements are met and all necessary permits are obtained before conducting work on behalf of the City;
C. Designate a Project Safety Official by name who shall be available at all times to abate safety hazards; D. Ensure all personnel have the appropriate qualifications and training to perform the contracted work (Copies of current training documentation and certifications must be on file with the City); E. Inform City Project Manager or inspector of any job site safety hazards or concerns; F. Inform City Project Manager if any suspected asbestos-containing material is located; G. Conduct and submit Job Hazard Analysis (JHA) before work and as required by change of tasks; H. Conduct and submit Safety Tailgates on a bi-weekly basis; I. Provide all required PPE necessary to conduct work safely and in accordance with required local regulations;
J. The safety of all individuals who enter work site;
K. Spill cleanup;
L. Immediately report any incidents, accidents, near misses, unsafe conditions, or unsafe acts involving any jobsite personnel;
Redlands Regular Meeting 05-17-2022
714 of 758
6 M. Arrange for the proper storage and removal of waste generated prior to the completion of job, and provide confirmation that the materials have been removed or disposed of in a manner compliant with all applicable environmental regulations;
N. Removing all equipment used during work activities and ensuring proper housekeeping of designated work area at the end of each workday and upon completion of the job; O. Contact Emergency Services (911) and Project Manager in the event of an emergency; and P. For the actions of their subcontractors, as they may pertain to this CSP, including their adherence to its contents and review of this document.
PROJECT SAFETY OFFICIAL (CONTRACTOR)
A. Shall be at the work site at all times;
B. Must be thoroughly familiar with the Contractor’s Injury and Illness Prevention Program (IIPP) and Code of Safe Practices;
C. Shall be available at all times to abate any potential safety hazards; and D. Shall have the authority and responsibility to shut down an unsafe operation, if necessary.
VI. Program
SAFETY PREQUALIFICATION PROCESS
A. The safety prequalification process is intended to:
• Provide the City with knowledge of past and current safety performance of Contractors working on City construction projects;
• Improve Contractor compliance with City safety rules, including safe work practices required by applicable regulations and laws; and
• Improve safety during Contractor activities.
B. A copy of the SPQ shall be provided to each person or entity bidding on a project, as part of the bidding process.
C. The completed questionnaire shall be returned and reviewed prior to awarding contract work, with supporting information provided as indicated by responses on questionnaire.
D. The SPQ shall be submitted to: 35 Cajon St., Suite 4 Redlands Ca, 92373
Attention: Project Name-Contractor Name-SPQ
E. The following criteria and information relating to the Contractor will be reviewed prior to awarding contract:
• Contractor License;
• Incident Rates;
• OSHA Citations;
• Safety Policies;
• Safety Programs and Procedures;
• Compliance History on City Projects; and
• Certification Statement.
F. Contractor must qualify in each section to be approved for award of a contract.
G. If a Contractor fails to pass prequalification procedure, the City has the right to disqualify the Contractor’s proposal.
Redlands Regular Meeting 05-17-2022
715 of 758
7 H. All costs associated with compliance with City of Redlands prequalification requirements shall be at the sole expense of the Contractor.
I. If a Contractor provides information that is later determined to be false, or improperly withholds information, the Contractor will be immediately disqualified.
J. Any questions or information relating to filing this questionnaire may be answered by reaching:
• Engineering: (909) 798-7698; or
• Risk Management: (909) 798-7514
DISQUALIFICATION APPEAL PROCESS
This provision is established pursuant to Public Contract Code section 20101(d) which requires every public agency that requires prospective bidders to prequalify pursuant to the law to establish “a process that will allow prospective bidders to dispute their proposed prequalification rating prior to selection of an alternate bidder.” If the City intends to disqualify a bidder based upon the bidder’s safety record, the City will notify the bidder in writing and provide the bidder with any supporting evidence that has been received from others or adduced as a result of an investigation by the City. The notice of intention shall be sent by certified mail with return receipt requested or by overnight mail via a delivery service that provides online tracking which identifies the date of the prospective bidder’s receipt of the notice, and shall include notice that the bidder has the right to, and may request a hearing to rebut any evidence used as a basis for disqualification and to present evidence to the City as to why the prospective bidder should be found qualified. Requests for a hearing must be made by written request to the City within ten calendar days of the date of the prospective bidder’s receipt of the City’s notice of intention. If the bidder does not request a hearing within the time allowed, the City’s determination shall stand unchallenged and become final.
Within seven calendar days of receiving the bidder’s request for a hearing, the City shall notify the bidder in writing of the date, time and place of the hearing. The hearing shall be held no sooner than ten (10) calendar days and no later than fifteen (15) calendar days after the notice is given. The notice shall inform the bidder of its right to present testimony and documents in support of its position.
The hearing shall be conducted before the Redlands City Manager, which may be continued from time to time as reasonably determined by the City Manager, but shall not exceed forty five (45) days. At the conclusion of the hearing, and after considering all testimony and documentation presented, the City Manager shall issue a written decision no later than five calendar days following the hearing. The City Manager’s decision shall be final and is not subject to further appeal to the City.
The bidder shall not be entitled to bid on any contracts with the City until it has met the safety pre -qualification standards. If the City Manager approves an appeal, the contractor will have been deemed to meet the qualification standards and it will be valid for one year. The bidder shall have the right to withdraw its application for prequalification or its appeal at any time before the City Manager’s decision becomes final. Such withdrawal will not preclude the bidder from re-applying for prequalification.
CONSTRUCTION PROJECTS
A. After a contract is awarded, the Contractor shall maintain, throughout the duration of the project, safety measures as necessary to protect the public and workers within, or in the vicinity of, the designated work zone. This includes an evaluation of the work to be performed and the hazards likely to be encountered.
Contractors are expected to follow, at a minimum, all pertinent laws, rules and regulations for the location in which they will be working. Where applicable, Contractor Safety Programs will meet or exceed City programs/ procedures and are subject to review and approval by the City prior to contract execution.
Redlands Regular Meeting 05-17-2022
716 of 758
B. Job Hazard Analysis (“JHA”)
1. Prior to a notice to proceed a JHA must be completed utilizing the City’s form, or equivalent, to assess the hazards present in the designated work area. Any information requested on the City’s form, but not stated on the equivalent form utilized, shall be provided separately with the original submission.
2. All members of the construction unit must sign the JHA to acknowledge hazard abatement procedures.
3. JHA must be kept at job site accessible to all impacted personnel.
4. Failure to follow JHA procedures may lead to termination of the contract.
C. Personal Protective Equipment (“PPE”)
1. All required PPE must be worn at all times during work activities.
2. All mandatory PPE must be highlighted in the JHA.
3. PPE shall be provided by the Contractor.
4. Failure to follow PPE guidelines may lead to termination of the contract.
D. Safety Tailgates
1. Safety Tailgate Meetings must be held on a biweekly basis for all construction projects.
2. The first meeting shall take place on Day 1, Week 1 and every other week thereafter.
3. Tailgates shall be signed by all personnel and submitted to Construction Inspector for recordkeeping.
4. Tailgate topics should be specific to the scope of work of the project.
E. Injury Reporting
1. Contractors shall immediately report injuries or accidents to the Project Manager (regardless of severity). Additionally, contractors are responsible for and must also conduct accident investigations of any injuries that occur on site and provide results to the Project Manager.
2. Use the City Incident Investigation Form (Attachment E), or equivalent, to meet this requirement.
F. Spill Prevention
1. The Contractor is responsible for any spill within the confines of the project and those outside of the construction limits caused by the Contractor’s defective equipment, containers, or personnel.
2. Secondary spill containment systems shall be used to prevent contamination of the environment.
G. Construction in Occupied Buildings
1. When building occupants are present during construction projects additional safeguards must be implemented to eliminate exposures and complaints. Dust/ particulates from demolition, sanding and other construction activities must be controlled by adequate ventilation, or containment and negative air ventilation systems based upon the specific type of activity and particle. Similar controls must be utilized for odorous activities including, but not limited to, carpet adhesive, painting, welding, and coatings.
2. The Contractor shall ensure that the HVAC system is protected in order to prevent contamination.
If an HVAC system is unprotected and contaminated by any construction/demolition materials, the Contractor shall be held responsible for the cost of cleaning the system and any subsequent repairs therein.
3. Negative air ventilation systems shall have appropriate filtration and be exhausted outside of the building.
INSPECTIONS
A. Follow up inspections will be executed to enforce compliance with safety and health requirements.
B. Follow up inspections will be conducted as part of routine site inspections by construction inspector and Risk Management employees.
Redlands Regular Meeting 05-17-2022
717 of 758
C. The SPQ aims to provide the City with knowledge of Contractor safety history and safety practices. This minimizes the need for increased frequency of inspections. In addition, the City will take the following guidelines into consideration when determining frequency of inspections.
1. Scale of project;
2. The frequency with which the number and types of hazards change as the work progresses;
3. More frequent inspections will be implemented in the beginning of the project; and
4. When the Contractor has never worked for the City.
TRAINING/DOCUMENTATION
A. Contractor will ensure that all personnel are properly trained for the scope of work they are assigned, as well as the equipment they will be utilizing.
B. Documentation shall be on file with the City prior to project start.
C. Personnel missing training documentation shall not be permitted to work on awarded City projects.
D. Training requirements are mandated by Federal and State Regulations. This may include, but is not limited, to the programs listed in the SPQ.
NON-COMPLIANCE
A. Contractor compliance issues shall be documented on the “Notice of Non -Compliance” form. A copy of this form shall be provided to Contractor for completion.
B. Upon receipt of the completed “Notice of Non -Compliance” form, the Project Manager and Risk Management will evaluate, based on the incident, and identify, as appropriate, any additional corrective and/or preventive actions for completion.
C. If immediate correction is not feasible, the project will be temporarily stopped until the issue is adequately resolved.
D. City staff with authority to stop work are:
1. Construction Inspector;
2. City Project Manager;
3. City Manager; and
4. Risk Management staff.
E. Any violation or deviation from safety rules, procedures, or regulations, based on evaluation, may be subject to any and all disciplinary actions listed as follows:
1. Verbal warning
2. Written warning-Notice of Non-Compliance (work may not continue until approved corrections are implemented);
3. Dismissal of non-complying personnel; and/or
4. Termination of Contract.
The City of Redlands maintains the right to terminate any contract for the violation of safety issues without liability to the City.
CITY PERSONNEL
A. All affected City employees will be informed in advance of any construction related work or other contract work which has the potential for impacting their workplace. Notifications will be made to all affected employees via e-mail or written memo by the Project Manager or designee. Notifications must include the following information:
1. Start and end dates of the work to be completed;
2. Work areas to be affected;
Redlands Regular Meeting 05-17-2022
718 of 758
3. Description of work to be completed;
4. Name and phone number of Project Manager;
5. Name and phone number of Construction Inspector; and
6. Name and phone number of Risk Management.
B. Employees should be instructed to notify Project Manager regarding logistical issues or other concerns.
Safety and Health concerns should be directed to either the Project Manager, Inspector, or Safety Specialist.
VII. Recordkeeping
The City’s Human Resources / Risk Management Department will maintain all records prepared in association with this CSP, with copies also place on file with the office of the City Clerk.
VIII. Additional References
https://www.dir.ca.gov/title8/336_10.html
Redlands Regular Meeting 05-17-2022
719 of 758
11 City of Redlands
Acknowledgment of Receipt Statement
I acknowledge by signing this document, that I have received and reviewed the City of Redlands’ Contractor Safety Program and understand that it contains important information on the City’s policies and procedures regarding employee safety as it pertains to Contractor activities. Furthermore, I acknowledge that failure to comply with any of these procedures may lead to termination of the contract with the City.
____________________________ ______________________________ Contractor Signature Contractor Title:
______________________________________ ________________________________________ Contractor Name (Print) Date Signed
If you have any questions regarding this document, please contact the Risk Management Division at (909) 798-7514.
Attachment A
Redlands Regular Meeting 05-17-2022
720 of 758
12 CITY OF REDLANDS
SAFETY PREQUALIFICATION QUESTIONNAIRE
SECTION 1 – GENERAL INFORMATION
Company Name:
Contractor License #:
Expiration Date:
Address:
City: State: Zip Code:
Name of Person Submitting Application:
Title: Telephone #:
Email Address:
Identify the highest ranking Safety/Health Professional in your Company:
Name:
Title: Telephone #:
Omitting or reporting false information on this questionnaire may result in disqualification of bid.
The City of Redlands reserves the right to conduct random or for-cause audits of information stated in this questionnaire. If deemed necessary, additional documentation may be requested by the City to verify responses on this questionnaire.
Attachment B
Redlands Regular Meeting 05-17-2022
721 of 758
13 SECTION 2 – INCIDENT RATES & WORKER’S COMPENSATION INFORMATION
INCIDENT RATES
Provide your actual injury and illness data below:
Provide the NAICS Code Number that best represents
your Firm:_____________________________
Provide any additional numbers here:
______________________________________
(Provide three full years of data) Last Calendar
2 Years Ago 3 Years Ago
Number of hours worked by all employees:
Total Recordable Incident Rate*:
D.A.R.T. Rate*:
Total Number of Fatalities:
Incident Rate = [(Total Recordable Cases X 200,000 hours)/ Number of hours worked by all employees]
D.A.R.T. Rate = [(Total Number of entries for Days Away, Restricted and Job Transfer X 200,000 hours)/ Number of hours worked by all employees]
If your latest incident rates and D.A.R.T. rates are greater than 100% of the industry average for all your NAICS code Numbers Listed, your bid may be disqualified.
The industry average can be found at www.bls.gov
WORKERS’ COMPENSATION INFORMATION
1. Provide your Workers’ Compensation Experience Modification Rate (EMR) Data:
Policy Year
EMR
* If your current EMR is greater than 1.25, initialing here certifies that you will provide a competent, full- time person or representative responsible for safety for all City projects:____________
Current EMR*
* lnitialing here certifies that your firm does not have an EMR:___________ (Submit a copy of your firm's Loss Run Reports for the last three years if your firm does not have an EMR.)
1 Year Ago:
2 Years Ago:
Name of your firm’s Workers’ Compensation carrier:
3 Years Ago:
Phone Number of Workers’ Compensation carrier
2. Is your firm self-insured for Workers' Compensation claims? Yes No (If yes, please attach a copy of the latest Annual Report to the State of California Department of Industrial Relations and/or State of California Certificate of Self-Insurance.)
SECTION 3– CITATION HISTORY
1. Has your firm received any regulatory citations in the last three years? Yes No If yes, please answer the question below.
Redlands Regular Meeting 05-17-2022
722 of 758
14 2. Were any of the confirmed (Closed) citations classified as Serious, Willful, Repeat, or Failure to abate?
Yes No
3. If yes, please explain:
4. Have you abated all of the citations issued to you in the last three years Yes No If no, please explain abatement action plan:
SECTION 4 – SAFETY POLICIES
Questions (Please check YES or NO) YES NO*
1. Does your company provide and adhere to a written Illness Prevention Program (IIPP) (CCR Title 8 §3203(a))? If yes, a copy of the program will be required on-hand at the job site throughout the duration of the contract. Please attach a copy to your bid proposal.
2. Does your company provide and conduct Tailgate Meetings, or equivalent with employees at least every 10 working days. (CCR Title 8 §1509(e))
3. Does your company have a policy for disciplinary action for unsafe behavior ensuring employee compliance with safe and healthy work practices? (CCR Title 8 §3203(a)(2))
4. Does your company provide and abide by a written Code of Safe Practices that relates to your firm’s operations. (CCR Title 8 §1509(b)) If yes, a copy of the Code of Safe Practices will be required on -hand at the job site throughout the duration of the contract. Please attach a copy with your bid proposal.
5. Does your company perform JHAs? (CCR Title 8 §1511(b)
6. Does your company provide training and retraining programs for ensuring employee compliance with safe and healthy work practices? (CCR Title 8 §3203 (a)(2), (a)(7)
7. Does your company provide training and retraining programs for ensuring employee compliance *Please provide reason(s) for NO answer in the box below or on a separate sheet of paper.
Failure to provide the above-referenced documents will result in the contractor’s bid being disqualified.
SECTION 5 – SAFETY PROGRAMS AND PROCEDURES
PLEASE ANSWER ALL QUESTIONS BY CHECKING YES OR NO, AND ATTACHING APPROPRIATE DOCUMENTS THAT MAY APPLY OR AS REQUESTED.
Redlands Regular Meeting 05-17-2022
723 of 758
15 YES NO
1. Is Confined Space work anticipated in the scope of the work awarded? (If no, please proceed to Question 2)
If yes, please attach the following: Attached?
Copy of written Confined Space Entry Procedure
List of personnel authorized on jobsite to work in confined space(s)
List of personnel authorized on jobsite to serve as Rescue Team
Verification of personnel training (copies of certs, cards, etc.)
2. Is work requiring Lockout/Tagout protocols anticipated in the scope of the work awarded? (If no, please proceed to Question 3)
If yes, please attach the following: Attached?
Copy of written Lockout/Tagout (LOTO) Procedure
List of personnel authorized on jobsite to perform LOTO
Verification of personnel training (copies of certs, cards, etc.)
3. Is work requiring a personal lift anticipated in the scope of the work awarded? (If no, please proceed to Question 4)
If yes, please attach the following: Attached?
List of personnel authorized on jobsite to use lifts
Verification of personnel training (copies of certs, cards, etc.)
4. Is work requiring a forklift anticipated in the scope of the work awarded? (If no, please proceed to Question 5)
If yes, please attach the following: Attached?
List of personnel authorized on jobsite to use a forklift
Verification of personnel training (copies of certs, cards, etc.)
5. Is work requiring a crane anticipated in the scope of the work awarded? (If no, please proceed to Question 6)
If yes, please attach the following: Attached?
Copy of written Crane Program
Copy of all expected Crane operators’ Certifications
List of personnel designated as Competent under Crane program
Verification of personnel training (copies of certs, cards, etc.)
NOTE: If awarded bid, more documentation may be required
Redlands Regular Meeting 05-17-2022
724 of 758
16 6. Is Hot Work (as defined by OSHA) anticipated in the scope of the work awarded? (If no, please proceed to Question 7)
If yes, please attach the following: Attached?
Copy of written Hot Work Procedure
List of personnel authorized on jobsite to perform Hot Work
Verification of personnel training (copies of certs, cards, etc.)
7. Is Trenching/ Excavation work anticipated in the scope of the work awarded? (If no, proceed to Question 8)
Is a plan in place for the disposal of all material that cannot be returned to the trench/ excavation?
Are appropriate materials for barricading or securing work area at jobsite?
Has a permit from the Department of Industrial Relations for excavations deeper than 5 feet been obtained?
If yes, please attach the following: Attached?
Copy of written Trenching/ Excavation Procedure
Copy of Permit if trench is to exceed depth of 5 feet
List of personnel designated as Competent under Trenching/ Excavation Program
Verification of personnel training (copies of certs, cards, etc.)
NOTE: If awarded bid, more documentation may be required
8. Is electrical work anticipated in the scope of the work awarded? (If no, proceed to Question 9)
If yes, please attach the following: Attached?
Copy of written Electrical Safety Program
List of personnel designated as Competent under Electrical Safety Program
Verification of personnel training (copies of certs, cards, etc.)
9. Is work that may have an arc flash potential anticipated in the scope of the work awarded? (If no, proceed to Question 10)
Are all materials required to safely perform arc flash present?
If yes, please attach the following: Attached?
Copy of Arc Flash Procedure
List of personnel designated as Competent under Arc Flash Program
Verification of personnel training (copies of certs, cards, etc.)
Redlands Regular Meeting 05-17-2022
725 of 758
17 10. Is work involving chemicals anticipated in the scope of the work awarded? (If no, proceed to Question 11)?
If yes, please attach the following: Attached?
Copy of written Hearing Conservation Program
List of personnel working in high noise areas
Verification of personnel training (copies of certs, cards, etc.)
11. Is work involving chemicals anticipated in the scope of the work awarded? (If no, proceed to Question 12)?
* Copies of SDS for Chemicals used must be kept at jobsite Please attach the following: Attached?
Copy of written Hazard Communication Program
List of personnel performing work with chemicals
Verification of personnel training (copies of certs, cards, etc.)
List trade names of all hazardous materials which you will be using on site:
12. Is work on or adjacent to public roadways anticipated in the scope of the work awarded. (If no, proceed to Question 13)
Do you have the appropriate provisions (signs, devices, barricades/)
Please attach the following: Attached?
Please provide a list of personnel working in traffic areas.
Verification of personnel training (copies of certs, cards, etc.)
NOTE: If awarded bid, more documentation may be required
13. Is it anticipated in the scope of the work awarded that exposure to asbestos is possible? (If no, proceed to Question 14)
Please attach the following: Attached?
Copy of written procedure(s)
List of personnel working with potential exposure to asbestos
Verification of personnel training (copies of certs, cards, etc.)
Redlands Regular Meeting 05-17-2022
726 of 758
18 14. Is it anticipated in the scope of the work awarded that exposure to silica is possible? (i.e. sandblasting, concrete demolition, concrete saw cutting, surface grinding, etc.) (If no, proceed to Question 15)
Please attach the following: Attached?
Copy of Silica Control Plan
List of personnel working with potential exposure to silica
Verification of personnel training (copies of certs, cards, etc.)
15. Is work at heights anticipated in the scope of the work awarded? (If no, proceed to Question 16)
Please attach the following: Attached?
Copy of written Fall Protection Program
List of personnel designated as Competent under Fall Protection Program
Verification of personnel training (copies of certs, cards, etc.)
16. Is work requiring the use of respirators anticipated in the scope of the work awarded? (If no, proceed to Question 17)
Please attach the following: Attached?
Copy of written Respiratory Protection Program
List of personnel using respirators
Verification of personnel training (copies of certs, cards, etc.)
17. If the scope of work to be performed is not adequately represented by questions (1-16), please list any additional Health & Safety concerns below.
SECTION 6 – COMPLIANCE HISTORY ON CITY PROJECTS
In addition to the previous sections, Contractors that have previously been awarded work by the City, will be equally evaluated on their compliance history in relation to City projects.
Redlands Regular Meeting 05-17-2022
727 of 758
19 SECTION 7 – CERTIFICATION STATEMENT
I Certify under penalty of perjury that:
a. the information contained herein is true and correct to the best of my knowledge, and
b. no attempt has been made to give false or misleading information or to withhold any information.
Signature of Authorized Representative:
Title of Authorized Representative
Printed Name of Authorized Representative
Date Signed:
Redlands Regular Meeting 05-17-2022
728 of 758
20 NOTICE OF NON-COMPLIANCE
Project:
Contractor:
Notice of Non-Compliance was issued to Contractor’s representative, , Name
on at .
The following unsafe behaviors were observed at the Contractor’s job site:
If the unsafe condition is not immediately corrected, the City of Redlands may take disciplinary action in accordance with the Contractor Safety Program guidelines.
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
To be completed by Contractor
Corrective action plan to abate hazards:
Unsafe Condition Resolved: Date: Time:
Remarks:
Attachment C
Redlands Regular Meeting 05-17-2022
729 of 758
21 Job Hazard Analysis
Signatures of Employees On-Site this JHA is applicable to:
Project:
Company: Project Safety Official: Project Manager (City):
Scope of Work: Location: Date:
Tasks Potential Safety
Risks/Hazards
Safety
Controls/Mitigat
Required PPE
Hard Hat
Safety Vest
Safety Glasses/Goggles
Safety Boots
Respirator
Safety Gloves
Face Shield
Fall Protection
Other:
Employee Signature: Print Name: Date:
Attachment D
Redlands Regular Meeting 05-17-2022
730 of 758
22 INCIDENT INVESTIGATION FORM
Date of Incident: Time of Incident: Date Reported:
Lead Investigator: Contact Information:
Contractor: Employee Name:
Witness 1 Name: Telephone:
Witness 2 Name: Telephone:
Incident Site/ Location
Incident Summary:
Near Miss Yes No Incident Severity: Minor Significant Major Critical Root Cause(s):
Corrective Actions:
Attachment E
Redlands Regular Meeting 05-17-2022
731 of 758
City Council/Financing Authority Meeting K. 7.
DATE: 05/17/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of Resolution No. 8335 Reducing Fiscal Year 22/23 Wastewater Rates and Charges (Municipal Utilities and
Engineering Director Harris)
MOTION(S):
If the City Council determines the staff recommendation is appropriate, the following motion is provided:
I move to adopt Resolution No. 8335
RECOMMENDATION:
Staff recommends City Council adoption of Resolution No. 8335 DISCUSSION:
On May 18, 2021, City Council adopted Ordinance No. 2926, which amended Chapter 3.62 of the Redlands Municipal Code. The ordinance removed Section
3.62.040 - Amount of Charges, and amended Section 3.62.030 to establish sewer services charges by Resolution of the City Council. On May 18, 2021, City Council also adopted Resolution No. 8206, which increased wastewater rates and charges by fifteen percent (15%) for each of two (2) fiscal years beginning on July 1, 2021, and July 1, 2022. Subsequently, wastewater rates and charges were increased by fifteen percent (15%) on July 1, 2021.
On March 15, 2022, City Council directed City staff to initiate expenditures of $11,508,106 of American Rescue Plan Act (ARPA) State and Local Fiscal Recovery Funds (SLFRF) for various programs. This direction included applying $1,000,000 of ARPA SLFRF to Phase 2 of the proposed Wastewater Treatment Plant Improvement Project, which reduces the cost incurred by the City to provide wastewater service to its customers. Therefore, a fifteen percent (15%) wastewater rate increase scheduled for implementation beginning July 1, 2022,
Redlands Regular Meeting 05-17-2022
732 of 758
is no longer necessary, and may be reduced to eight percent (8%) without impacting the City's ability to fund wastewater services for its customers.
ALTERNATIVES:
City Council may deny approval of the staff recommendation.
STRATEGIC PLAN:
N/A
SUBMITTED BY:
John R. Harris, Municipal Utilities and Engineering Director RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Daniel J. McHugh, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:
John R. Harris, Municipal Utilities and Engineering Director Fiscal Impact
Fiscal Year: FY 22/23
Revenue Generating: Y
Appropriation Required Y/N: N
Account No.: 521900
Discussion:
Adoption of the proposed wastewater rates enables the City to recover costs for services associated with operating and maintaining the City's wastewater collection and treatment systems.
Attachments
Resolution No. 8335
ARPA Funding Program Details
Resolution No. 8206
Ordinance No. 2926
Redlands Regular Meeting 05-17-2022
733 of 758
1 L:\ca\Reso\8335 Wastewater Rates and Charges.docx
RESOLUTION NO. 8335
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS
RESTATING AND REDUCING WASTEWATER RATES AND CHARGES
FOR THE FISCAL YEARS RESPECTFULLY COMMENCING JULY 1, 2021 AND JULY 1, 2022, AND RESCINDING RESOLUTION NO. 8206
WHEREAS, on May 18, 2021, the City Council adopted Resolution No. 8206 establishing increased wastewater rates and charges of fifteen percent (15%) for each of two (2) fiscal years commencing on July 1, 2021 and July 1, 2022; and
WHEREAS, these increases to the City’s wastewater rates and charges were necessary to recover the estimated reasonable costs the City incurs by providing wastewater service to its customers and meeting the operating expenses of the City; and WHEREAS, on March 15, 2022, the City Council directed City staff to initiate expenditure of the $11,508,106 of American Rescue Plan Act ( “ARPA”) State and Local Fiscal Recovery Funds (“SLFRF”) the City has received for various programs; and WHEREAS, that expenditure direction included applying $1,000,000 of ARPA SLFRF to Phase 2 of the City’s proposed Wastewater Treatment Plant Improvement Project; and WHEREAS, such City Council action reduces costs the City incurs in providing wastewater service to its customers and meeting the operating expenses of the City; and WHEREAS, a wastewater rates and charges reduction of seven percent (7%), effective July 1, 2022, is sufficient to recover the reasonable costs the City inc urs for such year in providing wastewater service to its customers and meeting the operating expenses of the City; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Redlands as follows:
Section 1. The existing wastewater rates and charges effective as of July 1, 2021 are hereby restated:
Wastewater Rates Effective July 1, 2021. Amounts of bimonthly charges are as follows:
City Customers
A. Residential:
Single-family dwelling unit $57.81
Multiple-family dwelling unit $44.52
B. Nonresidential:
Low strength I $2.24/ 100 cubic feet
Low strength II $2.66/ 100 cubic feet
Low strength III $3.07/ 100 cubic feet
Medium strength I $3.49/ 100 cubic feet
Medium strength II $3.91/ 100 cubic feet
Medium strength III $4.32/ 100 cubic feet
Redlands Regular Meeting 05-17-2022
734 of 758
2 L:\ca\Reso\8335 Wastewater Rates and Charges.docx
High strength I $4.74/ 100 cubic feet
High strength II $5.15/ 100 cubic feet
1. Large volume user:
>25,000 gallons per day $3.07/ 100 cubic feet
2. Nonresidential minimum charge:
All strengths $44.52
C. Schools:
Elementary $124.43/100 ADA1
Secondary and high school $199.09/100 ADA1
D. Septage:
Tank dumping $0.10/gallon
$15.00 minimum
Note:
1 ADA: Average Daily Attendance
Section 2. The previously proposed and adopted wastewater rates and charges are hereby reduced as follows:
Wastewater Rates Effective July 1, 2022. Amounts of bimonthly charges are as follows:
City Customers
A. Residential:
Single-family dwelling unit $62.43
Multiple-family dwelling unit $48.08
B. Nonresidential:
Low strength I $2.42/ 100 cubic feet
Low strength II $2.87/ 100 cubic feet
Low strength III $3.32/ 100 cubic feet
Medium strength I $3.77/ 100 cubic feet
Medium strength II $4.22/ 100 cubic feet
Medium strength III $4.67/ 100 cubic feet
High strength I $5.12/ 100 cubic feet
High strength II $5.56/ 100 cubic feet
1. Large volume user:
>25,000 gallons per day $3.32/ 100 cubic feet
2. Nonresidential minimum charge:
All strengths $48.08
C. Schools:
Elementary $134.38/100 ADA1
Secondary and high school $215.02/100 ADA1
D. Septage:
Tank dumping $0.11/gallon
$16.20 minimum
Redlands Regular Meeting 05-17-2022
735 of 758
3 L:\ca\Reso\8335 Wastewater Rates and Charges.docx
Note:
1 ADA: Average Daily Attendance
Section 2. This City Council hereby finds and determines that the City’s establishment and/or modification of the rates and charges approved by this resolution is exempt from review under the California Environmental Quality Act (“CEQA”) pursuant to Public Resources Code Section 21080(b)(8) and CEQA Guidelines Section 15273, because such ra tes and charges are necessary for meeting operating expenses of the City.
ADOPTED, SIGNED AND APPROVED this 17th day of May, 2022.
____________________________
Paul T. Barich, Mayor
ATTEST:
_____________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting 05-17-2022
736 of 758
City Council Meeting AGENDA ITEM NO. J. 2.
DATE: 03/15/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Discussion and possible action relating to the use of State and Local Fiscal Recovery Funds (SLFRF) through the American Rescue Plan Act (ARPA) (Assistant City Manager McConnell)
MOTION:
If the City Council determines that staff’s recommendation is appropriate, the following motions are provided:
I move to direct staff to initiate the program and authorize the expenditures of $11,508,106 of American Rescue Plan Act SLFRF funds for the programs described; and
1. I move to approve two limited-term, full-time Administrative Assistant I/II positions for the administrative support and facilitation of community programs under the City’s American Rescue Plan Act SLFRF allocation; and
2. I move to authorize Finance to move American Rescue Plan Act SLFRF funds as needed in the future within the approved categories.
3. RECOMMENDATION:
Staff recommends that the City Council approve and direct staff for initial programming, authorizing the expenditures of $11,508,106 of American Rescue Plan Act SLFRF funds for the programs as described below, and authorize Finance to move SLFRF funds as needed in the future within the approved categories.
In addition, staff recommends that the City Council approve two limited-term, full-time Administrative Assistant I/II positions for the administrative support and facilitation of community programs under the City's allocation of American Rescue Plan Act funding.
Redlands Regular Meeting 05-17-2022
737 of 758
DISCUSSION:
During the City Council meeting discussion on March 1, 2022, the Council provided staff with programming recommendations for the use of State and Local Fiscal Recover Funds through the American Rescue Plan Act.
Staff is returning with revised program options for the Council’s consideration.
The overall concept and categories of the programs remain unchanged with the revisions focused on the total program budget, number of beneficiaries to be served, benefit amount, and program duration.
The program revisions are presented in the table below with adjustments based on the March 1st discussion.
Redlands Regular Meeting 05-17-2022
738 of 758
In regard to premium pay for eligible employees, the calculations for premium pay will be based upon the essential work performed during the period beginning March 9, 2020, through March 6, 2022 (52 pay periods).
SUBMITTED BY:
Janice McConnell, Assistant City Manager
REVIEWED BY:
Charles M. Duggan, Jr., City Manager
Danielle J. McHugh, City Attorney
Danielle Garcia, Management Services/Finance Director
PREPARED BY:
Maira Durazo, Grants Coordinator
Fiscal Impact
Discussion:
The total grant award to Redlands is $11,508,106.
Attachments
ARPA Program Details Table
Redlands Regular Meeting 05-17-2022
739 of 758
RESOLUTION NO 8206
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS
ESTABLISHING INCREASED WASTEWATER RATES AND CHARGES
WHEREAS, the Utilities Advisory Committee and staff of the City have recommendedto this City Council that increasesto the City' swastewaterratesandchargesarenecessaryto recover the reasonablecoststhe City incurs by providing wastewaterserviceto its customersand meeting the operating expensesof the City; and
WHEREAS, the City hasprovided written notice by mail of the date, time, and place of a public hearing on the proposedincreasedratesand chargesto both the record owners and tenants of eachparcel of property on which the rate or chargeis to be imposed, the specific amount of the rate or charge, the reason for the rate or charge, and the basis upon which the rate or charge was calculated, and
WHEREAS, at a duly noticed public hearing, held not less than forty five ( 45) days after the mailing of notice of the proposed increasedrates and, charges, verbal and written testimony was presentedto this City Council relating to suchincreasesin the wastewaterratesand changes, and
WHEREAS, at the public hearing on the proposed rates and charges, this City Council consideredall protestsagainstsuchratesand chargesand determinedthat written protests against the rates and chargeswere not presentedby a majority of the record owners of the parcels upon which the rates and charges are to be imposed,
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Redlandsas follows
Section 1
are as follows
A.
B
Wastewater Rates Effective July 1, 2021. Amounts of bimonthly charges Residential
Single-family dwelling unit
Multiple -family dwelling unit
Nonresidential.
Low strength I
Low strength II
Low strength III
Medium strength I
Medium strength II
Medium strength III
High strength I
High strength II
1 Large volume user
1 I:\ Resolutions\ Res 8200- 8299\ 8206 Rates and Charges for Wastewater Services. docx City Customers
57 81
44 52
2. 24/ 100 cubic feet
2 66/ 100 cubic feet
3 07/ 100 cubic feet
3 49/ 100 cubic feet
3. 91/ 100 cubic feet
4. 32/ 100 cubic feet
4 74/ 100 cubic feet
5 15/ 100 cubic feet
Redlands Regular Meeting 05-17-2022
740 of 758
25,000 gallons per day
2 Nonresidential minimum charge.
All strengths
C Schools
Elementary
Secondaryand high school
D Septage•
Tank dumping
Note:
1ADA. Average Daily Attendance
Section 2
are as follows
A.
B
C
D
3 07/ 100 cubic feet
44 52
124 43/ 100 ADA'
199 09/ 100 ADA'
0 10/gallon
15 00 minimum
Wastewater RatesEffective July 1, 2022. Amounts of bimonthly charges Residential
Single-family dwelling unit
Multiple -family dwelling unit
Nonresidential
Low strength I
Low strength II
Low strength III
Medium strength I
Medium strength II
Medium strength III
High strength I
High strength II
1 Large volume user.
25,000 gallons per day
2 Nonresidential minimum charge
All strengths
Schools
Elementary
Secondaryandhigh school
Septage
Tank dumping
Note:
1ADA. AverageDaily Attendance
2 I:\ Resolutions\ Res 8200- 8299\ 8206 Rates and Charges for Wastewater Services. docx City Customers
66 49
51. 20
2. 58/ 100 cubic feet
3 06/ 100 cubic feet
3 54/ 100 cubic feet
4 02/ 100 cubic feet
4 50/ 100 cubic feet
4. 97/ 100 cubic feet
5 46/ 100 cubic feet
5 93/ 100 cubic feet
3 54/ 100 cubic feet
51. 20
143 10/100 ADAI
228 96/ 100 ADA1
0 12/gallon
17. 25 minimum
Redlands Regular Meeting 05-17-2022
741 of 758
Section 3. This City Council herebyfinds anddeterminesthat the City' s establishment and/or modification of the rates and chargesapproved by this resolution is exempt from review under the Cahforma Environmental Quality Act (" CEQA") pursuant to Public Resources Code Section 21080( b)( 8) and CEQA Guidelines Section 15273, because such rates and charges are necessaryfor meeting operating expensesof the City
ADOPTED, SIGNED AND APPROVED this & h-day of May, 2021
Paul T Banch, Mayor
ATTEST
e Donaldson, City Clerk
3 I.\ Resolutions\ Res 8200 8299\ 8206 Rates and Charges for Wastewater Services. docx
Redlands Regular Meeting 05-17-2022
742 of 758
I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing resolutionwasadoptedby the City Councilat a regularmeetingthereofheld on the 18thdayof May, 2021 by the following vote
AYES Councilmembers Davis, Foster, Guzman -Lowery, Tejeda, Mayor Barich NOES None
ABSTAIN None
ABSENT None
Donaldson, City Clerk
4 I \ Resolutions\ Res 8200- 8299\ 8206 Rates and Charges for Wastewater Services. docx
Redlands Regular Meeting 05-17-2022
743 of 758
Redlands Regular Meeting 05-17-2022
744 of 758
Redlands Regular Meeting 05-17-2022
745 of 758
Redlands Regular Meeting 05-17-2022
746 of 758
City Council/Financing Authority Meeting N. 3.
DATE: 05/17/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the minutes of the regular meeting of January 18, 2022 (Secretary Donaldson)
MOTION:
I move to approve the minutes of the regular meeting of January 18, 2022.
Attachments
Minutes of the regular meeting of January 18, 2022
Redlands Regular Meeting 05-17-2022
747 of 758
MINUTES
Regular meetings of the City Council and the Redlands Financing Authority of the City of Redlands held on January 18, 2022, at 5:00 P.M.
Present: Paul Barich, Mayor
Eddie Tejeda, Mayor Pro Tempore
Denise Davis, Council Member
Jenna Guzman-Lowery, Council Member
Mick Gallagher, Council Member
Staff: Charles M. Duggan, Jr., City Manager; Dan McHugh, City Attorney; Robert Dawes, City Treasurer; Jeanne Donaldson, City Clerk; Janice McConnell, Assistant City Manager; Chris Boatman, Assistant City Manager; Carl Baker, Public Information Officer; Chris Catren, Police Chief; Danielle Garcia, Management Services/Finance Director; Brian Desatnik, Development Services Director; John Harris, Municipal Utilities and Engineering Director; Rich Sessler, Interim Fire Chief
This was conducted as a teleconference meeting held in the City Council Chambers, Civic Center, 35 Cajon Street, Redlands, California 92373 and held in the Grand View Room, Redlands Community Senior Center, 111 West Lugonia, Redlands, CA 92374.
Mayor Barich, Mayor Pro Tempore Tejeda and Council Member Davis were present in the Council Chamber, while Council Member Guzman-Lowery attended via teleconferencing at the Redlands Community Senior Center. Most City staff participated remotely. All votes during the meetings were conducted by roll call.
Mayor Barich called the meeting to order at 5:00 P.M. and a quorum was established.
PUBLIC COMMENT
None forthcoming
CLOSED SESSION
Conference with real property negotiators - Government Code §54956.8 (Municipal and Utilities and Engineering Director Harris) Property: APNs 0300-451-13-0000, 0300-451-14-0000, 0300-451-24-0000, 0300-451-25-0000; (Property located on Helen Court)
Agency
Negotiators:
Charles M. Duggan and John R. Harris
Negotiating
Party:
Cathy A. Macknet, Kenneth D. Macknet II, Mark R. Macknet Under
negotiation:
Terms of payment and price of possible property purchase by City CC_RFA_January 18, 2022
Redlands Regular Meeting 05-17-2022
748 of 758
Conference with real property negotiators - Government Code §54956.8 (Municipal and Utilities and Engineering Director Harris) Property: APNs 0318-061-07-0000, 0318-111-02-0000, 0303-071-14-0000, 0299-321-04-0000
Agency
Negotiators:
Charles M. Duggan and John R. Harris
Negotiating Party: South Mountain Water Company
Under negotiation: Terms of payment and price of possible property purchase by City
RECONVENE CITY COUNCIL MEETING
The meeting reconvened at 6:00 P.M.
2022 By-District Council Member Election Boundaries
Mayor Barich opened the public hearing and called on Development Services Director Desatnik who introduced Todd Tatum, of National Demographics Corporation (NDC). Mr.
Tatum provided a brief overview of the redistricting process to examine the current district boundaries and how that lines up with the 2020 Census data. He highlighted the following City specific information: Current Total Population is 73,385; Each District population should be roughly 14,680; Current Deviation is 3.60%; The current District Map is considered ‘Balanced’ based on the criteria of the California Voting Rights Act and the City would not need to make changes to the districts. The districts must be substantially equal in population and the draft map, which is based on existing district boundaries has been reviewed for compliance with Federal and State law including the Voting Rights Act and the Fair And Inclusive Redistricting for Municipalities And Political Subdivisions (FAIR MAPS) Act. He reviewed the federal laws, state criteria and listed other traditional redistricting principles, including: Minimizing voters shifted to different election years; Respecting voters’ choices / continuity in office; Future population growth; Preserving the core of existing districts.
Mayor Pro Tem Tejeda requested the Council consider developing a new map which might reflect more balance among all the districts and offer a deviation of less than 3.60%, as seen in the consultant's map. He mentioned that in 2017 when the City was first determining district boundaries, a map was drawn by students and professors from the University of Redlands, and he recommended this map could be utilized as a guide for establishing tighter balances among the districts. Mr. Tatum agreed this was certainly doable and NDC could immediately begin to draw a new map. With no further comments, the Mayor closed the Public Hearing.
Materials for members of the public to utilize for drawing draft district maps and submitting proposed maps to the City are available on the City’s redistricting website, which can be found at drawredlands.org
where the current election district boundary map, demographics and paper mapping tools can be found. The public is invited to submit information regarding their Communities of Interest and proposed district boundaries for the 2021 redistricting process by January 31, 2022, and all draft maps will be published to the website on February 7, 2022. The future hearing date to consider draft maps will be held on February 15, 2022, and for final map adoption by April 17, 2022.
CC_RFA_January 18, 2022
Redlands Regular Meeting 05-17-2022
749 of 758
and for final map adoption by April 17, 2022.
Invocation
Council Member Guzman-Lowery presented an invocation which was followed by the pledge of allegiance to the American flag.
Council Member Appointment District 5
On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the appointment of Mick Gallagher to serve on the City Council representing Council District 5 until a newly elected Council Member takes office in December 2022.
Vote: 4 - 0 Passed
Oath of Office
- City Clerk Donaldson administered the oath of office to newly appointed Council Member Gallagher
Mayor Barich recessed the meeting briefly and reconvened at 6:27 P.M.
Appointee Comments
- Council Member Gallagher recognized the tremendous service of former Council Member Paul W. Foster and thanked the Council Members for placing their confidence in him with this appointment. He expressed his appreciation of the City, his wife, Sandie, and was honored to serve again on the Council.
CLOSED SESSION REPORT
City Attorney McHugh announced that no reportable action was taken during the closed session.
PUBLIC COMMENT
None forthcoming
CONSENT CALENDAR
Minutes
On motion of Mayor Paul Barich, seconded by Council Member Denise Davis, the City Council approved, by roll call vote, the minutes of the regular meeting of December 21, 2021.
Vote: 4 - 1 Passed
ABSTAIN: Council Member Gallagher
CC_RFA_January 18, 2022
Redlands Regular Meeting 05-17-2022
750 of 758
Emergency Resolution No. 8065 Report
On motion of Council Member Mick Gallagher, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the Report regarding Emergency Resolution No. 8065 proclaiming the existence of a local emergency in response to COVID-19 (Coronavirus Disease 2019).
Vote: 5 - 0 Passed
2020-21 Year-End Encumbrance and Carryover Balances
On motion of Council Member Mick Gallagher, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, additional appropriations of 2020-21 Year-End Encumbrance and Carryover Balances.
Vote: 5 - 0 Passed
Cellular Tower Lease Revision
On motion of Council Member Mick Gallagher, seconded by Council Member Denise Davis, the City Council unanimously determined, by roll call vote, that approval of the revised request to co-locate facilities on an existing cellular tower lease site at the Dearborn Reservoir site is exempt from environmental review under Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and approved the revised Crown Castle Consent Request to co-locate facilities on an existing cellular tower lease site at the Dearborn Reservoir site.
Vote: 5 - 0 Passed
Resolution No. 8290 Yucaipa Sub-Basin Groundwater Sustainability Plan
On motion of Council Member Mick Gallagher, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, Resolution No. 8290, to adopt the Yucaipa Sub-Basin Groundwater Sustainability Plan (Basin No. 8-002.07).
Vote: 5 - 0 Passed
Aerial Mapping & Land Surveying Services Agreement
On motion of Council Member Mick Gallagher, seconded by Council Member Denise Davis, the City Council unanimously determined, by roll call vote, that the agreement with Aero Tech Surveys is exempt from environmental review pursuant to Section 15301 of the State's guidelines implementing the California Environmental Act; and approved an agreement with Aero Tech Surveys to provide aerial mapping and land surveying services for the California Street Landfill in an amount not-to-exceed $39,000 for the initial term of one year, with the option to extend by two additional one-year terms for a total amount not-to-exceed $117,000.
Vote: 5 - 0 Passed
CC_RFA_January 18, 2022
Redlands Regular Meeting 05-17-2022
751 of 758
Vote: 5 - 0 Passed
Traffic Signal Cabinet Battery Backup Systems Purchase
On motion of Council Member Mick Gallagher, seconded by Council Member Denise Davis, the City Council unanimously determined, by roll call vote, that approval of the purchase order is exempt from environmental review pursuant to Section 15301 of the State's guidelines implementing the California Environmental Act; and approved a sole source purchase order with NexTech Systems, Inc. for the provision of traffic signal cabinet battery backup systems in an amount not to exceed $48,500.81.
Vote: 5 - 0 Passed
Request to Consume Alcohol at Smiley Park Watchorn Lincoln Dinner
On motion of Council Member Mick Gallagher, seconded by Council Member Denise Davis, the City Council unanimously determined, by roll call vote, that approval of the request for the consumption of alcoholic beverages within a City park during the Watchorn Lincoln Dinner is exempt from environmental review pursuant to Section 15061(b)(3) of the State’s guidelines implementing the California Environmental Quality Act; and approved the request for the consumption of alcoholic beverages at Smiley Park during the Lincoln Dinner to be held on February 12, 2022.
Vote: 5 - 0 Passed
California Market Match Program Grant Acceptance
On motion of Council Member Mick Gallagher, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the acceptance of the California Market Match Program Grant through the Ecology Center in the amount of $4,260; and approved an additional appropriation of the same.
Vote: 5 - 0 Passed
Citizens' Measure T Oversight Committee Appointment
On motion of Council Member Mick Gallagher, seconded by Council Member Denise Davis, the City Council unanimously appointed, by roll call vote, Edward Ico to serve the remainder of an unexpired term representing Council District 2 on the Citizens' Measure T Oversight Committee ending April 20, 2025, as recommended by Mayor Pro Tem Tejeda.
Vote: 5 - 0 Passed
COMMUNICATIONS
CC_RFA_January 18, 2022
Redlands Regular Meeting 05-17-2022
752 of 758
Video Series Making Redlands a Better Place
Public Information Officer Baker presented a new video from the video series “Working for You: Making Redlands a Better Place.” This month's video highlighted Aaron Canedo, Water Distribution Supervisor. Filming and production work was provided by Cheryl Williams, Multimedia Production Coordinator.
Hometown Heroes Recognition
Assistant City Manager Boatman commemorated military service members whose banners have been retired from the Redlands Hometown Heroes Military Banner Program. The program recognizes and honors Redlands residents and their immediate family members who are actively serving in, or have been honorably discharged from the United States Armed Forces. Council Member Gallagher offered his heartfelt thanks to this group of Hometown Heroes. With appreciation for their sacrifice associated with military service to our country, the following banners have been retired:
1. Andrew Felarca, Navy - Banner flown over the streets of Redlands from May 2013 to March 2021
2. Anthony Garcia, Army - Banner flown over the streets of Redlands from May 2012 to March 2021
3. Skylar Nieman, Army - Banner flown over the streets of Redlands from May 2012 to March 2021
4. Jacob Rechsteiner, Army - Banner flown over the streets of Redlands from November 2012 to March 2021
5. Alexander Tovar, Marines - Banner flown over the streets of Redlands from November 2012 to March 2021
Council Ad Hoc COVID-19 Subcommittee
Mayor Pro Tem Tejeda explained that in 2020, the City Council formed an Ad Hoc Committee comprised of then Mayor Foster and Mayor Pro Tem Davis, who provided guidance to staff on matters relating to the COVID-19 pandemic. With the recent retirement of Paul Foster, a vacancy exists on the Subcommittee, and Mayor Pro Tem Tejeda expressed an interest in filling the empty seat. Council Member Davis thanked Mayor Pro Tem Tejeda for his willingness to serve on the Subcommittee.
On motion of Mayor Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously appointed, by roll call vote, Mayor Pro Tem Tejeda to the Council Ad Hoc COVID-19 Subcommittee, to fill the vacancy left by the retirement of Council Member Foster.
Vote: 5 - 0 Passed
CC_RFA_January 18, 2022
Redlands Regular Meeting 05-17-2022
753 of 758
Renaming Shoppers Lane
Council Member Davis recapped events leading to the consideration of the renaming of Shoppers Lane to Al Harris Avenue. Mr. Harris, a long-time employee of Krikorian Theater, was beloved by many in the community. Council Members Davis and Guzman-Lowery fully supported the renaming, not only as a way to honor the man, but also to honor the over 10,000 electronic signatures collected. Council Member Gallagher and Mayor Barich stressed the City should use the highest standards when naming streets and public places. They agreed Mr. Harris was a great guy, but they raised questions whether he was the most deserving of this honor. Mayor Barich put forth the name of Joseph A. Rivera, a Latino and the City's first constable.
As public comment, Robb McDermott stated that he created the petition and collected the signatures. He and Andy Hoder listed various reasons for their support to rename the street to Al Harris Avenue. Phil Courtney added he had spoken with the LOOK theater owner, and they were planning to build a memorial wall for Al Harris. Mario Saucedo, of Common Vision Coalition, and Toni Momberger provided some historical background of Joseph A.
Rivera and urged the Council to consider honoring him by renaming the street in his memory.
Council Members continued to discuss the matter at length with no clear consensus.
On motion of Council Member Denise Davis, seconded by Council Member Jenna Guzman-Lowery, the City Council failed, by roll call vote, to rename Shoppers Lane to Al Harris Avenue.
Vote: 2 - 3 Failed
NAY: Mayor Paul Barich
Mayor Pro Tempore Eddie Tejeda
Council Member Mick Gallagher
Another motion, made by Mayor Pro Tem Tejeda, to rename Shoppers Lane in honor of Joseph A. Rivera, failed due to lack of a second.
Resolution No. 8291 Virtual City Council Meetings
Assistant City Manager McConnell provided background related to holding virtual City Council meetings in compliance with Assembly Bill 361. She listed the specific requirements for public agencies to hold virtual meetings during a proclaimed state of emergency to remain in compliance with the Brown Act, including the requirement to provide a way for real-time public comments to be made. She presented Resolution No. 8291, authorizing remote teleconference meetings by the City Council and all boards, commissions and committees of the City in accordance with AB 361. Council Member Davis encouraged her colleagues to support the resolution to allow the Council flexibility and give the option to attend meetings remotely, while also protecting the public health.
On motion of Council Member Denise Davis, seconded by Mayor Pro Tempore Eddie Tejeda, the City Council unanimously approved, by roll call vote, Resolution No. 8291.
CC_RFA_January 18, 2022
Redlands Regular Meeting 05-17-2022
754 of 758
Vote: 5 - 0 Passed
PUBLIC HEARINGS
Parking Requirements Downtown Specific Plan
Mayor Barich opened the public hearing and called on Development Services Director Desatnik for details on the proposal to amend the Redlands Municipal Code pertaining to developments standards in the C-3, General Commercial District to allow residential density in accordance with the existing provisions of Measure “U,” and modify the parking requirements for mixed use development and multifamily-attached residential development projects located within one-half mile of a train station. The 2035 General Plan encourages new infill development in the interior core areas of the City and around the three new train stations in particular. This infill development is to emphasize transit-oriented development, of which compact mixed uses (residential combined with commercial uses) play a key role. The proposed amendments will reduce ambiguity concerning density allowed in the C-3, General Commercial zone for the downtown area and modify on-site parking standards for mixed-use projects and residential projects located within one-half mile of a train station. This will better match the actual parking demands of transit-oriented developments. The Planning Commission reviewed the proposed code amendment and voted 4 to 1 recommending approval to the City Council.
Council Member Gallagher and Mayor Barich were not convinced the parking demands of downtown development would be reduced, and they expressed concerns that the public will continue to drive their vehicles and will still need to park. Mayor Pro Tem Tejeda wanted to make it clear to everyone that the Council was aware the public considered parking to be a big concern, and he said addressing those concerns was a priority of the City. Council Members Davis and Guzman-Lowery supported the amendments and the transit village concept, built on smart growth through the use of smarter planning and development principles.
As public comment, Andy Hoder did not support the proposals, questioned the math used to determine the projected parking needs and reminded everyone that former Council Member Foster publicly opposed these changes, stating the developers were the ones to benefit. Ruth Cook stressed the nature of finding the right balance between having just enough parking and having too much parking. Brian Seghers stated that parking spaces downtown were already limited, and he was concerned the amendments would favor large developers and place an undue burden on small business owners. No written comments were received and Mayor Barich closed the public hearing.
Director Desatnik pointed out that walkability attracts the public to a downtown area, and he recommended the City better utilize the existing parking spaces and work towards informing and educating the public. City Manager Duggan added the proposals were not intended as a developer incentive but were meant to standardize the actual need with the demand. He said he was planning to direct staff to reexamine the downtown parking situation and provide a report to Council in the next fiscal year.
On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, CC_RFA_January 18, 2022
Redlands Regular Meeting 05-17-2022
755 of 758
On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council introduced, by roll call vote, Ordinance No. 2930 (Ordinance Text Amendment No. 360), to amend Title 18 of the Redlands Municipal Code by modifying Chapter 18.92.080(B) pertaining to developments standards in the C-3, General Commercial District to allow residential density in accordance with the existing provisions of Measure “U,” and modify the parking requirements for mixed use development and multifamily-attached residential development projects located within one-half mile of a train station; and approved Resolution No. 8274 Specific Plan Amendment No. 22 to the Downtown Specific Plan (Specific Plan No. 45), to amend Section III, Part C (Property Development Standards), sub-sections 1.7 and 3.7 of Specific Plan No. 45, to modify the on-site parking requirements for mixed use development and multifamily attached residential development projects located within one-half mile of a train station.
Vote: 3 - 2 Passed
NAY: Mayor Paul Barich
Council Member Mick Gallagher
NEW BUSINESS
Resolution No. 8263 Independent Contractor Agreements
Assistant City Manager Boatman reviewed Resolution No. 8263 authorizing the City Manager to approve standard form Independent Contractor Agreements for recreational services and programs, administered by the Facilities and Community Services Department Recreational Division. He explained the change to the procedures will enhance the number of programs offered through the Recreation Division and will provide for a more efficient and timely permitting process. The current process requires that each similar agreement be considered and approved by the City Council. The proposed resolution would streamline this process and allow the City Manager or designated City staff to administratively approve the Recreation Division standard form of independent contractor agreements.
On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Mick Gallagher, the City Council unanimously approved, by roll call vote, Resolution No. 8263, authorizing the City Manager to approve standard form Independent Contractor Agreements for recreational services and programs, administered by the Facilities and Community Services Department Recreational Division; and determined that approval of the resolution is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act.
Vote: 5 - 0 Passed
CFD Landscape Services Amendment
Assistant City Manager Boatman presented the need for the First Amendment to the CC_RFA_January 18, 2022
Redlands Regular Meeting 05-17-2022
756 of 758
Assistant City Manager Boatman presented the need for the First Amendment to the non-professional services agreement with RP Landscape and Irrigation to increase the second renewal annual compensation from $66,036 to $122,663.92 and the total compensation under the Agreement to an amount not-to-exceed $254,735.92. Staff performed a cost projection for the existing contract and determined that an additional $56,627.92 will be needed for the remainder of the agreement to address additional landscaping.
On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously determined, by roll call vote, that approval of the first amendment to the non-professional services agreement with RP Landscape and Irrigation is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and approved the first amendment to the non-professional services agreement with RP Landscape and Irrigation to increase the second renewal annual total compensation from $66,036 to $122,663.92; and the total compensation under the agreement to an amount not-to-exceed $254,735.92.
Vote: 5 - 0 Passed
WWTP Recycled Water Reservoir Engineering Project
Municipal Utilities and Engineering Department Director Harris introduced a Professional Services Agreement with Carollo Engineers for the WWTP Recycled Water Reservoir Engineering Project. The intent of the project is to engineer two 1.5 MG recycled water reservoirs at the WWTP to store this water for a more beneficial use. One reservoir is scheduled for construction in FY 22/23, and the second reservoir is scheduled for construction in FY 23/24.
On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Mick Gallagher, the City Council unanimously determined, by roll call vote, that approval of a Professional Services Agreement with Carollo Engineers is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; approved an additional expenditure appropriation of $734,839 from the Non-Potable Capital Improvement Fund (532), which is a Development Impact Fee Fund; and approved the Professional Services Agreement with Carollo Engineers for the WWTP Recycled Water Reservoir Engineering Project in an amount not-to-exceed $734,839.
Vote: 5 - 0 Passed
COUNCIL MEMBER ANNOUNCEMENTS AND ACTIVITIES
Council Member Davis thanked City Attorney McHugh for his participation with the Youth Council held via zoom on January 12, 2022.
ADJOURNMENT
There being no further action required the meeting adjourned at 8:06 P.M. The next regular meeting of the City of Redlands City Council will be held on February 1, 2022
CC_RFA_January 18, 2022
Redlands Regular Meeting 05-17-2022
757 of 758
REDLANDS FINANCING AUTHORITY
Chairman Barich called the meeting to order and offered anyone present the opportunity to address the Board on any subject, not already on the agenda, within the jurisdiction of the Redlands Financing Authority.
PUBLIC COMMENTS
None forthcoming
Minutes
On motion of Vice Chair Tejeda, seconded by Board Member Davis, the minutes of the regular meeting of September 21, 2021, were approved, by roll call vote.
Vote: 4 - 1 Passed
ABSTAIN: Board Member Gallagher
ADJOURNMENT
There being no further business, the Redlands Financing Authority adjourned at 8:07 P.M. The next regular meeting of the Agency will be held on May 17, 2022.
CC_RFA_January 18, 2022
Redlands Regular Meeting 05-17-2022
758 of 758