Redlands City Council
May 17, 2022

REVISED

CITY OF REDLANDS

CITY COUNCIL

FINANCE AUTHORITY

A G E N D A S
MAY 17, 2022

PAUL BARICH
Mayor

EDDIE TEJEDA
Mayor Pro Tempore

DENISE DAVIS
Council Member
JENNA

GUZMAN-LOWERY
Council Member

MICK GALLAGHER
Council Member
***
JEANNE

DONALDSON
City Clerk

ROBERT DAWES
City Treasurer
CHARLES M. DUGGAN
JR.

City Manager
DANIEL J. McHUGH
City Attorney
Extraordinaire
5:00 p.m. Open Public Meeting, Public Comment (Closed Session) 6:00 p.m. Open Session (Public Meeting)
* * *
City Council Chambers
Civic Center, 35 Cajon Street, Redlands, California
May 17, 2022
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A G E N D A
The following information comprises the agenda for the regular meetings of the City Council of the City of Redlands and the Redlands Financing Authority of the City of Redlands at the times noted below.

TUESDAY, MAY 17, 2022
To join via Zoom on a computer, laptop, or smart device Please visit www.zoom.us
, click on Join a Meeting
Enter the Meeting ID 824 4618 0187, then run the Zoom launcher To join via Zoom with audio only (cell phone or landline):

Dial 1-877-853-5247
Enter the Meeting ID 824 4618 0187
Should the City lose connectivity on Zoom, we will halt the meeting until it can be restored. To check on the status of remote connectivity in the event of an outage, go to the City’s website at www.cityofredlands.org
or to the City’s Facebook page
at @CityofRedlands or the Instagram page at @CityofRedlands_CityHall.

In the event the City cannot reestablish Zoom connectivity in a reasonable amount of time, the mayor will adjourn the meeting to a future date.

PLEASE NOTE: Anyone desiring to speak on an agendized item at this meeting may do so during the consideration of that item. Due to time constraints and the number of persons who may wish to give oral testimony, public comments will be limited to three (3) minutes.

To provide comment while participating from Council Chambers:

Although it is not required, speakers are encouraged to submit a "Speaker Sign Up Sheet" before the meeting is convened. Forms are available in the Office of the City Clerk or in Council Chambers.

After the meeting has convened, you may place the speaker form in the basket at the table along the north wall of the Chambers. Please do not disturb the City Clerk while the meeting is in progress.

To provide comment through Zoom (on a computer, laptop, or smart device):

Click the "Raise Hand" button and the moderator will unmute you when it is your turn to speak
To provide comment via audio only (cell phone or landline):

Dial *9 to "Raise Hand". The moderator will identify you by your area code and last 3 numbers of your telephone number when it is your turn to speak.

PLEASE SILENCE CELL PHONES, PAGERS AND OTHER ELECTRONIC

COMMUNICATION DEVICES UPON ENTERING THE CHAMBERS
May 17, 2022
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5:00 P.M.

A. Call City Council Meeting to Order
B. Public Comment
(Any person wishing to provide public comment on a closed session matter may do so at this time.)
C. Recess City Council Meeting to a Closed Session

1. Conference with legal counsel: Existing Litigation - Government Code §54956.9(d)(1)
(City Attorney McHugh)
One Case:
a. Lydia Rodriguez v. City of Redlands, San Bernardino Superior Court Case No. CIVDS1935452
May 17, 2022
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6:00 P.M.

D. Reconvene City Council Meeting
E. Invocation by Mayor Barich- Pledge of Allegiance
(In keeping with long-standing traditions of legislative invocations, this City Council meeting may include a brief invocation. Such invocations are not intended to proselytize or advance any one, or to disparage any other, faith or belief. Neither the City nor the City Council endorses any particular religious belief or form of invocation.) F. Closed Session Report
(No reportable action taken in closed session unless otherwise announced by the City Attorney at this time.)
G. Presentations

1. Presentation of proclamation commending Daniel J. McHugh for his years of service to the City and Community of Redlands (Mayor Barich)
H. Public Comments - City Council
(At this time, the City Council will provide an opportunity for the public to address them on any subject, within the jurisdiction of the City Council, which is not already scheduled on this agenda. However, any matter that requires action will be referred to staff for a report and possible action at a subsequent meeting. Comments will be limited to three {3} minutes.)
I. Consent Calendar
(The following routine items have been recommended for approval and will be acted upon simultaneously unless separate discussion and/or action is requested by a Councilmember or a member of the audience.)

1. Approve minutes of the regular meeting of May 3, 2022 (City Clerk Donaldson)

2. Authorize issuance of a proclamation commending Daniel J. McHugh for his years of service to the City and Community of Redlands (Mayor Barich)

3. Authorize issuance of a proclamation celebrating Redlands Youth May 17, 2022
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3. Authorize issuance of a proclamation celebrating Redlands Youth Council (Council Member Davis)

4. Approve Resolution No. 8349 authorizing remote teleconference meetings by the City Council and all Boards, Commissions, and Committees of the City in accordance with Assembly Bill 361 (2021) for a period of 30 days (Council Member Davis)

5. Reject bids for the 21/22 Community Development Block Grant (CDBG) Joslyn Center Renovation Project, Project No. FCS10252021ER (Assistant City Manager Chris Boatman)

6. Report regarding Emergency Resolution No. 8065 proclaiming the existence of a local emergency in response to COVID-19 (Coronavirus Disease 2019) (Fire Chief Sessler)

7. Approve a Second Amendment to Independent Contractor Agreement between the City of Redlands and Dr. Phong Nguyen increasing the annual fee for the provision of medical director services (Fire Chief Sessler)

8. Approve Resolution No. 8328 establishing a 270 foot ‘No-Parking Zone’ on Lugonia Avenue at the northwest corner of the Lugonia Avenue and Texas Street intersection, and determine that approval of the resolution is exempt from environmental review pursuant to Section 15301(c) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)

9. Approve a Fiscal Year 21/22 purchase order modification of $150,000 with Ferguson US Holdings, Inc. to purchase Neptune Water Meters and related supplies (Municipal Utilities and Engineering Director Harris)

10. Approve a Second Amendment to the Professional Services Agreement with Huitt-Zollars, Inc. to Provide Final Engineering Services for the Live Oak Canyon Creek and Oakmont Park Project (Municipal Utilities and Engineering Director Harris)

11. Approve Resolution No. 8333 adopting the Citywide Wastewater Master Plan, and determine that this action is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)

12. Approve the purchase of two (2) Mitsubishi Caterpillar Forklift Trucks May 17, 2022
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12. Approve the purchase of two (2) Mitsubishi Caterpillar Forklift Trucks from Naumann Hobbs in the amount of $68,482.72 (Municipal Utilities and Engineering Director Harris)

13. Approve the purchase of one 4-Post Vehicle Lift from Stertil-Koni in the amount of $83,911.69 (Assistant City Manager Boatman)

14. Receive and File Annual Report of the Citrus Preservation Commission by Chairman Michael Day (Assistant City Manager Boatman)

15. Approve a request for in-kind support in the amount of $19,824 related to the 2022 Summer Music Festival event hosted by the Redlands Bowl Performing Arts and determine that the event is categorically exempt from environmental review pursuant to Section 15301 of the state's guidelines implementing the California Environmental Quality Act (Assistant City Manager Boatman)

16. Approve a Fiscal Year 2021-22 purchase order modification in the amount of $12,000 with Gabriel Jacobs for Tennis classes at Ford Park for the remainder of the fiscal year (Assistant City Manager Boatman)

17. Approve Resolution No. 8329 for a Master Lease and Purchase Agreement with Caterpillar Financial Services, Inc., for the lease and purchase of a 2021 Caterpillar Model 420-07 Backhoe Loader in the amount of $160,105.60 (Assistant City Manager Boatman)

18. Approve a First Amendment to the Public Works Contract with Matich Corporation for the PMP 2021 Street Resurfacing Project to increase Contractor's compensation in the amount of $176,291.47 for the Community and Senior Center access parking lot and ADA
improvements (Assistant City Manager Boatman)

19. Approve Resolution No. 8319 Setting Priorities for Filing of Written Arguments Regarding an Initiative Ordinance (City Clerk Donaldson) THIS ITEM WAS REMOVED AND WILL NOT BE HEARD

20. Approve Resolution No. 8318, adopting regulations for candidates for elective office pertaining to candidate statements submitted to the voters at an election (City Clerk Donaldson)

21. Approve an agreement between the City of Redlands and the University May 17, 2022
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21. Approve an agreement between the City of Redlands and the University of Redlands for event services for the Redlands Emergency Services Academy, and determine that approval of the agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Police Chief Catren)

J. Communications

1. Video Series: Working for You: Making Redlands a Better Place (Public Information Officer Baker)

2. Presentation by Accelerate Neighborhood Climate Action on the work the organization is doing within the City of Redlands in relation to the effects of climate change (Mayor Pro Tem Tejeda)

3. Annual Report of the Municipal Utilities/Public Works Commission Annual Report by Adekunle Ojo (Municipal Utilities and Engineering Director Harris)

4. Annual Report of the Library Board of Trustees by William Hatfield (Library Director McCue)

K. New Business

1. Consideration of an agreement with Redlands Ranch Market in an amount not to exceed $2,024,400 to provide a maximum of 1,687 monthly grocery gift cards for the ARPA Resident Grocery Gift Card Program (Assistant City Manager McConnell)

2. Consideration of the University of Redlands' Alternate Ballot Measure to the Redlanders for Responsible Growth Management Measure for the November 2022 Election and determination that placement of such ballot measure on the ballot is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines for implementing the California Environmental Quality Act  (Development Services Director Desatnik)
THIS ITEM WAS REMOVED AND WILL NOT BE HEARD

3. Consideration of Resolution No. 8317 calling and giving notice of the holding of a General Municipal Election and requesting the Board of Supervisors of the County of San Bernardino to consolidate said election with the election to be held on Tuesday, November 8, 2022, and submitting a ballot measure to the voters of the City of Redlands (City Clerk Donaldson)

May 17, 2022
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THIS ITEM WAS REMOVED AND WILL NOT BE HEARD

4. Consideration of an agreement with Applied LNG Technologies, LLC for supply and delivery of renewable liquefied natural gas in an amount not-to-exceed $637,098.00 for the initial term of one year, with the option to extend by two additional one-year terms for a total amount not-to-exceed $1,911,294 (Assistant City Manager Boatman)

5. Consideration of a Construction Contract award to Universal Construction and Engineering for the 2021 Citywide Sidewalk and ADA Ramp Replacement Phase II Project in an amount not-to-exceed $981,152.05, approval of an additional appropriation in the amount of $849,538; and determination that the project is exempt from environmental review pursuant to Section 15301 (c) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)

6. Consideration of a Construction Contract with Elecnor Belco Electric, Inc. for the University Street and Brockton Avenue Traffic Signal Improvements Project in an amount not-to-exceed $507,745, and determination that the project is exempt from environmental review pursuant to Section 15301(c) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)

7. Consideration of Resolution No. 8335 Reducing Fiscal Year 22/23 Wastewater Rates and Charges (Municipal Utilities and Engineering Director Harris)

L. Individual Council Member Announcements and/or Reports on Activities
(No collective discussion or action.)

M. Adjournment
The next regular meeting of the City Council will be held on June 7, 2022.

N. Redlands Financing Authority

1. Call regular meeting of the Board of Directors of the Redlands Financing Authority to order

2. Public Comments - Redlands Financing Authority
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2. Public Comments - Redlands Financing Authority
(At this time, the Redlands Financing Authority will provide an opportunity for the public to address them on any subject, within its jurisdiction, which is not already scheduled on this agenda. However, any matter that requires action will  be referred to staff for a report and  possible action at a subsequent meeting. Comments will be limited to three {3} minutes.)

3. Approve the minutes of the regular meeting of January 18, 2022 (Secretary Donaldson)

4. Adjourn Redlands Financing Authority meeting
The next Redlands Financing Authority meeting will be held on September 20, 2022.

If you challenge any proposed development entitlement listed on this agenda in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at or prior to this public hearing.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Goutam Dobey, of the Municipal Utilities and Engineering Department at (909) 798-7584 ext 2.

Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
(28 CFR 35.102-35.104 ADA Title II)

Any writings or documents distributed to a majority of the City Council regarding an open session agenda item less than 72 hours before this meeting are available for public inspection at the City Clerk's Office or at the dais of the City Clerk once the open session meeting begins.

Staff reports or other written documentation relating to items referred to on the agenda are available at the A. K. Smiley Public Library, 125 West Vine Street, Redlands, California, and on the City’s website referenced below.

Regular meetings are televised live on Redlands TV Channel 3 (Spectrum) and Channel 35 (Frontier) and re-broadcasted at 7:00 P.M. the following Wednesday, Friday and Sunday; and at 9:00 A.M. Thursday, Saturday and Monday. Agendas, staff reports and minutes of the City Council of the City of Redlands are available on the Internet:

http://www.cityofredlands.org
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City Council/Financing Authority Meeting I. 1.

DATE: 05/17/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Approve minutes of the regular meeting of May 3, 2022 (City Clerk Donaldson)
MOTION:

I move to approve the minutes of the regular meeting of May 3, 2022.

Attachments
Regular Meeting Minutes of May 3, 2022

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MINUTES

Regular meetings of the City Council and the Board of Directors of the Successor Agency of the former Redevelopment Agency of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on May 3, 2022 at 5:00 P.M.

Present:  Paul Barich, Mayor
Eddie Tejeda, Mayor Pro Tempore
Denise Davis, Council Member
Jenna Guzman-Lowery, Council Member
Mick Gallagher, Council Member
Staff: Charles M. Duggan, Jr., City Manager; Dan McHugh, City Attorney; Robert Dawes, City Treasurer; Jeanne Donaldson, City Clerk; Janice McConnell, Assistant City Manager; Chris Boatman, Assistant City Manager; Carl Baker, Public Information Officer; Chris Catren, Police Chief; Danielle Garcia, Management Services/Finance Director; Brian Desatnik, Development Services Director; John Harris, Municipal Utilities and Engineering Director; Rich Sessler, Fire Chief

Mayor Barich called the meeting to order and explained that comments could be presented in-person, via Zoom, via cell phone or landline. He announced there were no Closed Session items to consider.

CLOSED SESSION
No closed session matters.

RECONVENE CITY COUNCIL MEETING

The meeting reconvened at 6:00 P.M. with an invocation by Council Member Davis followed by the pledge of allegiance to the American flag.

PRESENTATIONS

SCE WISE Program
Municipal Utilities and Engineering Director Harris introduced Christian Torres, Key Accounts Advisor with Southern California Edison, who provided background of the WISE Program and presented an energy efficiency incentive check, in the amount of $290,007.70 to Mayor Barich. The City was recognized for the significant energy savings achieved through the upgrades performed at the Wastewater Treatment Plant, and specifically upgrades of the Membrane Bio-Reactor process.

Proclamation Asian American and Pacific Islander Heritage Month CC_SA_May 3, 2022

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Proclamation Asian American and Pacific Islander Heritage Month Council Member Davis presented a Proclamation to Willis Saloman of The Artlands, declaring the month of May as Asian American and Pacific Islander Heritage Month and celebrating the achievements and contributions of Asian Americans and Pacific Islanders that enrich our history, society and culture.

Proclamation Redlands Open World Week
Council Member Gallagher and Mayor Barich presented proclamations to six Serbian university educators who are visiting Redlands through the Open World Program. The program increases civic, culture, and professional exchanges between the United States and young Eurasian leaders, improves mutual understanding, encourages goodwill, and promotes peaceful interchange of ideas among all people. For the last several years, the Sunrise Rotary Club of Redlands has been honored to support the program and host the delegates.

PUBLIC COMMENT

Public comments were presented either in-person, via Zoom, via cell phone or landline.

In-Kind Requests & More
- Dennis Bell argued that no matter what the City chose to call a gift of public funds, whether it be called an in-kind request or a fee waiver request, he stated it was still a gift of public funds, and he complained the City was less than transparent when reporting these types of expenditures in the budget. He raised concerns with the Bicycle Classic, questioning the value of spending public funds on the event when he claimed the popularity of the Classic has continued to steadily decline over the years. He recommended the City slow down its spending of Measure T money.

CONSENT CALENDAR

Minutes

On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously approved the minutes of the regular meeting of April 19, 2022, and the special meeting of April 20, 2022.

Vote: 5 - 0 Passed

Citrus Preservation Commission Appointments

On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously reappointed Marc Shaw, Roger Hardy, and Jack Steward to serve four-year terms on the Citrus Preservation Commission ending April 16, 2026; and appointed Thomas Lanza to serve a four-year term on the Citrus Preservation Commission ending April 16, 2026.

Vote: 5 - 0 Passed

Cultural Arts Commission Appointment

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Cultural Arts Commission Appointment

On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously appointed Daniel Rodriguez to serve the remainder of a four-year term on the Cultural Arts Commission ending January 6, 2026.

Vote: 5 - 0 Passed

Proclamation Asian American Pacific Islander Heritage Month

On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously approved the issuance of a proclamation declaring May 2022, as Asian American Pacific Islander Heritage Month.

Vote: 5 - 0 Passed

Proclamation Redlands Open World Week

On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously approved the issuance of a proclamation declaring May 1st through May 7th, 2022 as Redlands Open World Week.

Vote: 5 - 0 Passed

Resolution No. 8336 Remote Teleconference Meetings

On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously approved Resolution No. 8336, authorizing remote teleconference meetings by the City Council and all Boards, Commissions, and Committees of the City in accordance with Assembly Bill 361 (2021) for a period of 30 days.

Vote: 5 - 0 Passed

Ordinance No. 2932 Military Equipment Use Policy

On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously approved Ordinance No. 2932, adopting a military equipment use policy.

Vote: 5 - 0 Passed

Release of Liability & Agreement Redlands Jiu Jitsu

On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously approved a Warning, Waiver and Release of Liability and Agreement to Participate between the City of Redlands and Redlands Jiu Jitsu to conduct training, presentations, and testing from May 3, 2022, to May 3, 2025.

Vote: 5 - 0 Passed
CC_SA_May 3, 2022

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Redlands Arts Festival Event

On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously determined that the event is categorically exempt from environmental review pursuant to Section 15061(b)(3) of the state’s guidelines implementing the California Environmental Quality Act; approved the request by the Redlands Arts Festival, Inc. to hold the Redlands Festival of Arts event on May 28-29, 2022; authorized street closures related to the event; approved a request for in-kind support in the amount of $5,747.00; and authorized the sale and consumption of alcoholic beverages at the event.

Vote: 5 - 0 Passed

Redlands Crush Baseball Sports Field Use Agreement

On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously determined that the agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State’s Guidelines implementing the California Environmental Quality Act; and approved a Sports Field Use Agreement with Redlands Crush Baseball.

Vote: 5 - 0 Passed

Resolution No. 8294 Annual SLD and LMD Assessments

On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously approved Resolution No. 8294, initiating proceedings to continue levying assessments, appointing an assessment engineer, and ordering the preparation of an Engineer's Report for Street Lighting District No. 1 and Landscape Maintenance District No.1.

Vote: 5 - 0 Passed

MUED Purchase Order Modification

On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously approved the Fiscal Year 21/22 Purchase Order modification for Municipal Utilities and Engineering Department in the amount of $18,000 with Cintas for uniform, laundry, and janitorial services.

Vote: 5 - 0 Passed

Local Water Company Annual Meetings Summary Report

On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously agreed to receive and file the Summary of Local Water Company Annual Meetings.

Vote: 5 - 0 Passed
CC_SA_May 3, 2022

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Vote: 5 - 0 Passed

Brookside Mobile Home Park Water System Intent to Consolidate

On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously approved a Letter of Intent to Initiate the Planning Process to Consolidate the Brookside Mobile Home Park Water System with the City of Redlands Water System.

Vote: 5 - 0 Passed

COMMUNICATIONS

Accelerate Neighborhood Climate Action

Mayor Pro Tem Tejeda announced this was the third of a series of presentations by Accelerate Neighborhood Climate Action (ANCA), and he introduced Dr. Valerie Rountree, PhD, Assistant Professor of Environmental Studies at the University of Redlands. She provided a brief overview of the work the organization was doing within the City as it relates to the effects of climate change. She encouraged others to seek ways to reduce their carbon footprint, stressed the importance of learning to live with less energy and discussed ways to build climate resiliency, through mitigation and adaptation.

Traffic and Parking Commission Annual Report

Traffic and Parking Commissioner Eric Shamp provided the annual report and review of accomplishments of the Traffic and Parking Commission over the past year. The Commission's purpose and mission is to receive complaints and suggestions relating to traffic matters and recommend to the City Council ways of promoting safety, improving traffic conditions and the enforcements of traffic regulations. He described recent activity to include, the installation of various stop signs, mid-block crosswalk additions and the realignment of Eureka Street and Brookside with a right-turn only lane and a left-turn pocket lane. He pointed out the public can easily submit their traffic concerns via the City's website.

On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously approved to receive and file the Traffic and Parking Commission Annual Report, as presented orally.

Vote: 5 - 0 Passed

NEW BUSINESS

Household Hazardous Waste Collection

Fire Chief Sessler offered a summary of the household hazardous waste collection program CC_SA_May 3, 2022

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Fire Chief Sessler offered a summary of the household hazardous waste collection program and a multi-year contract with the San Bernardino County Fire Protection District not to exceed $717,933.79 over a five-year period. Mayor Pro Tem Tejeda pointed out this program was an excellent example of working to keep harmful items out of our landfills.

On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously approved a multi-year contract with San Bernardino County Fire Protection District for household hazardous waste collection management in an amount not to exceed $717,933.79 over a five-year period.

Vote: 5 - 0 Passed

On-Call General Architectural Services

Assistant City Manager Boatman detailed a professional services agreement with Miller Architectural Corporation for on-call general architectural services and explained the on-call agreement will expedite projects planned by the Facilities and Community Services department and will allow for a more efficient utilization of the available funds. The funding for this agreement will be derived from individual project budgets in an amount not-to-exceed $300,000.

On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously approved a professional services agreement with Miller Architectural Corporation in an amount not-to-exceed $300,000 for a period of two years.

Vote: 5 - 0 Passed

Arts and Culture Master Plan & Arts Economic Impact Study

Assistant City Manager Boatman offered a brief recap of events leading to tonight's presentation of the Arts Economic Impact Study and introduced Randy Cohen, Vice President of Research, of Americans for the Arts. In 2019, the City Council authorized the Cultural Arts Commission to contract with Americans for the Arts to conduct a separate economic impact analysis focused solely on the nonprofit arts and culture industry in the City. The Cultural Arts Commission identified a total of 26 eligible nonprofit arts and culture organizations, fourteen of which participated in this study, with a 53.8% response rate. Also included was a total of 708 valid audience-intercept surveys, collected from in-person attendees to arts and culture performances, events, exhibits, experiences, and facilities that took place in the City during the period from June 2019 to August 2021. Mr.

Cohen was pleased to report the findings as shown on a summary sheet. Partial findings included: Direct Economic Activity for Total Industry Expenditures was $14,222,546; Average event-related spending per person was $20.85 for resident attendees; $33.77 for Nonresident Attendees and $23.25 for All Cultural Audiences.

Allan Griesemer, of the Redlands Art Collaborative, thanked the Council and staff for their support of the Economic Impact Study, explained it was a long-time in the making, and gave special thanks to Kimberli Munkres and the Art Collaborative for their vision and CC_SA_May 3, 2022

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willingness to financially contribute funds for the study. Council Member Guzman-Lowery pointed out the arts provide substance to people's lives and their value should not be underestimated, as shown in the positive economic numbers just reported. Council Member Davis expressed her gratitude for all those who were instrumental in moving this study forward and making it come to fruition.

On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously agreed to receive and file the Arts Economic Impact Study completed for the City of Redlands by the Americans for the Arts.

Vote: 5 - 0 Passed

2022 Fourth of July Celebration

Assistant City Manager Boatman introduced the request from the Redlands Fourth of July Committee asking the City to financially partner with the Committee in support of the 2022 Fourth of July Celebration event and authorize $30,000 for the cost related to the fireworks show. He pointed out that the City, on occasion, authorizes the use of City resources in support of a special event, when it is determined the financial support for the event serves a public benefit. The Committee intended to submit a request for in-kind services but as yet, has not done so, leaving a few questions unanswered. Council Members expressed concerns with the site location and its accessibility, they questioned whether the event provides a public benefit, and they were hesitant to move forward with the request. It was agreed to table the matter. As public comment, Dennis Bell wondered exactly how the Committee would spend the $30,000, and he recommended the City provide more oversight of resources allocated to serve a public benefit.

On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously agreed to table the matter until the City Council meeting scheduled for May 17, 2022.

Vote: 5 - 0 Passed

Business License Tax for Distribution Center Businesses

Management Services/Finance Director Garcia provided background for a proposed ordinance on the ballot for the November 8, 2022 General Municipal Election to increase the Business License Tax for Distribution Center Businesses (warehouses) operating within City limits and explained that Mayor Pro Tem Tejeda requested this item be considered. If the voters were to approve an increase, Mayor Pro Tem Tejeda stated his purpose behind raising the tax was to provide an additional funding source to offset warehouse impacts made on the City's infrastructure and environment.

The current business license rates for warehouses and distribution centers were established in December 2007 after being approved by the voters of Redlands. The City’s rate structure for warehouses and distribution centers is based on a per square foot model, with the initial set at $0.035/square foot and providing for an annual increase by a CPI factor up to a maximum of $0.05/square foot. Relative to other cities charging by square foot, Redlands is the second lowest based on past research from 2019. If the City were to increase rates to that CC_SA_May 3, 2022

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of Rialto and Fontana ($0.075/sf), the additional revenue generated is estimated to be roughly $255,300/year. She offered a projected timeline and noted the deadline to submit a measure to the County Registrar of Voters was August 12, 2022. City Manager Duggan suggested the item could be brought back for Council's consideration in July and at that time, staff would recommend an increase to the Business License Tax and present the necessary documents to place an ordinance on the ballot later this year.

On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously directed staff to prepare the required documents and make their recommendations to place an ordinance on the ballot for the November 8, 2022, General Municipal Election to increase the Business License Tax for Distribution Center Businesses.

Vote: 5 - 0 Passed

COUNCIL MEMBER ANNOUNCEMENTS AND ACTIVITIES

Mayor Barich encouraged everyone to get involved with one of the many projects planned at various site locations for the Community Day of Service scheduled for May 7, 2022.

Mayor Barich participated in the San Bernardino Valley Municipal Water District for the Upper Santa Ana River Water Forum with Municipal Utilities and Engineering Director Harris. He attended the Annual Teacher Appreciation event, hosted by the Church of Latter Day Saints and enjoyed the Town and Gown Annual Awards of Distinction Dinner at the University of Redlands on April 16, 2022.

Council Member Davis
attended the Confire Board meeting, Dinner at the Grove School, and she announced next week was the last meeting for the Redlands Youth Council before a summer hiatus. A graduation ceremony was planned for participants.

ADJOURNMENT

There being no further action required the meeting adjourned at 7:25 P.M. The next regular meeting of the City of Redlands City Council will be held on May 17, 2022.

SUCCESSOR AGENCY OF THE FORMER REDEVELOPMENT AGENCY OF THE CITY OF REDLANDS

Chairman Barich called the meeting to order and offered anyone present the opportunity to address the Board on any subject, not already on the agenda, within the jurisdiction of the Successor Agency.

PUBLIC COMMENT

None forthcoming

CC_SA_May 3, 2022

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Minutes

On motion of Vice Chair Tejeda, seconded by Board Member Davis, the minutes of the regular meeting of April 5, 2022, were unanimously approved.

Vote:  5 - 0 Passed

ADJOURNMENT

There being no further business, the Successor Agency Board of Directors' meeting was adjourned at 7:26 P.M. The next regular meeting of the Agency will be held on June 7, 2022.

CC_SA_May 3, 2022

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City Council/Financing Authority Meeting I. 2.

DATE: 05/17/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Authorize issuance of a proclamation commending Daniel J.

McHugh for his years of service to the City and Community of Redlands (Mayor Barich)
MOTION:

I move to authorize the issuance of a proclamation commending Daniel J.

McHugh for his years of service to the City and Community of Redlands.

Attachments
Proclamation

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City Council/Financing Authority Meeting I. 3.

DATE: 05/17/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Authorize issuance of a proclamation celebrating Redlands Youth Council (Council Member Davis)
MOTION:

I move to authorize the issuance of a proclamation celebrating Redlands Youth Council.

Attachments
Proclamation Celebrating Redlands Youth Council

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City Council/Financing Authority Meeting I. 4.

DATE: 05/17/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Approve Resolution No. 8349 authorizing remote teleconference meetings by the City Council and all Boards, Commissions, and Committees of the City in accordance with Assembly Bill 361 (2021) for a period of 30 days (Council Member Davis)
MOTION:

I move to approve Resolution No. 8349.

DISCUSSION:

On May 3, the City Council adopted Resolution No. 8336 authorizing remote teleconference meetings by the City Council and all Boards, Commissions, and Committees of the City in accordance with Assembly Bill 361 (2021) for a period of 30 days ending June 2, 2022. AB 361, signed into law on September 16, 2021, amends Government Code Section 54953 to provide the authority and specific requirements for public agencies to hold virtual meetings during a proclaimed state of emergency and remain in compliance with the Brown Act.

In accordance with Government Code Section 54953 (e)(3), the City Council must review the need and make findings for continuing the teleconferencing as authorized by AB 361 at least once every thirty days until the Governor terminates the state of emergency. With the adoption of Resolution No. 8349, the City Council is reaffirming its findings and compliance to AB 361 for an additional 30 days ending June 16, 2022.

SUBMITTED BY:

Council Member Denise Davis

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Attachments
Reso. 8349 Teleconference Meeting

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RESOLUTION NO. 8349

A RESOLUTION OF THE C ITY COUNC IL OF THE CITY OF REDLANDS

AUTHORIZING REM OTE TE LECONFERENCE M EETINGS BY THE CITY

COUNCIL AND ALL BOARDS, COMMISSIONS, AND COMMITTEES OF THE CITY IN ACCORDANCE WITH ASSEMBLY BILL 361 (2021) FOR A PERIOD

OF THIRTY DAYS

WHEREAS, C OVID-19 (also kno wn as the “Coronavirus Dis ease”) is a respiratory disease that has spread across the globe, with thousands of confirmed cases in California, including within the City of Redlands (“City”); and

WHEREAS, on Janu ary 31, 2020, t he Un ited States Secretary of Hea lth and Hu man Services declared a public health emergency based on the threat caused by COVID-19, and the President of the United States issued a proclamation declaring a national emergency concerning COVID-19 beginning March 1, 2020; and

WHEREAS, in response to COVID-19, the Governor of the State of Ca lifornia issued a proclamation of a state of emergency on March 4, 2020; and

WHEREAS, the City Council of the City adopted a p roclamation of a local emergency related to the COVID-19 virus on March 17, 2020; and

WHEREAS, the C ity is co mmitted to pre serving and fost ering pub lic ac cess, transparency, observation, and participation in m eetings of t he City Council and City bo ards, commissions, and committees (hereafter collectively referred to as “legislative bodies;”) and

WHEREAS, all meetings of the City Council and legislative bodies are open and publi c as required by the Ral ph M. Bro wn Act (“Brown Act”) (Government Code s ection 54950 et seq.), so that any member of the public may attend, observe, and participate in a meaningful way; and

WHEREAS, Government Code section 54953(b)(3) of the Bro wn Act allows a lo cal legislative body to ho ld pub lic m eetings by tel econference and to make pub lic m eetings accessible telephonically or o therwise e lectronically to all memb ers of the pub lic seeking to attend and to address the local legislative body, as long as the following requirements are met:

1. Each teleconference location from which a member is par ticipating is no ticed on the agenda;

2. Each teleconference location is accessible to the public;

3. Members of the public must be able to address the body at each teleconference location;

4. At least one member of the legislative body must be physically present at the location specified in the meeting agenda; and

5. During teleconference meetings, at least a quorum of the memb ers of the lo cal body must participate from locations within the local body’s territorial jurisdiction; and

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WHEREAS, the Brown Act, as amended by AB 361 (2021), at Government Code section 54953(e), allows for remote observation and participation in meetings by members of a legislative body and members of the public without compliance with the requirements of Government Code section 54953(b)(3), subject to certain conditions; and

WHEREAS,
the initial required condition of Government Code section 54953(b)(3) is a declaration of a state of em ergency by the Gov ernor p ursuant to the Ca lifornia Em ergency Services Act at Gov ernment Code s ection 8625, pro claiming the existen ce of cond itions of disaster or of extreme peril to the safety of persons and property within the state and within the boundaries of the City, caused by conditions as described in Government Code section 8558; and

WHEREAS, the Governor’s proclamation of a state of e mergency includes area within the jurisdictional boundaries of the City; and

WHEREAS, Government Code section 54953(e)(3)(A-B), added by AB 361, provides an a lternative to h aving pu blic m eetings in accordance wi th Gov ernment Co de S ection 54953(b)(3) when the City Council has r econsidered the circumstances of the COV ID-19 state of emergency and that the following circumstances exist:

1. The state of emergency as a result of COVID-19 continues to directly impact the ability of the members of City Council and the members of the City’s boards, commissions, and committees to meet safely in person; and

2. The State of California and the County of San Bernardino con tinue to recommend measures to promote social distancing; and

WHEREAS, Gov ernment Code S ection 54953(e) fu rther requ ires that state or lo cal officials have imposed, or reco mmended, measures to p romote social d istancing, or the legislative body finds that m eeting in person would present an imminent risk to the h ealth or safety of attendees; and

WHEREAS, such conditions now exist in the City in that (i) state and local officials do recommend social distancing measures, and (ii) emergency conditions evidenced by COVID-19 and its variants create ongoing COVID-19 cases, hospitalizations, and deaths, such that m eeting in person would present imminent risk to health or safety of attendees; and

WHEREAS, the City Council affirms that it will allow for observation and participation by City Coun cil memb ers as well as bo ard, co mmission, and commi ttee members and the public, via Zoom, or other appropriate technology, in an effort to protect the cons titutional and statutory rights of all attendees; and

WHEREAS,
Government Code Section 54953 (e)(3) further requires that the City Council review the need and make findings for continuing the teleconferencing as authorized by AB 361 at least once every thirty days until the Governor terminates the state of emergency;

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NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF REDLANDS HEREBY RESOLVES AS FOLLOWS:

Section 1. The abo ve recitals are true and correct and are incorporated herein by th is reference.

Section 2. The City Council finds that the state of emergency conditions related to COVID-19 as set forth in the Governor’s and City’s proclamations of emergency are on-going.

Section 3. The City Council fu rther finds th at State and coun ty officials recommend social distancing conditions causing imminent risk to attendees as described above exist.

Section 4. The City Council hereby recognizes and affirms the existence and conditions of a state of em ergency as proclaimed by the Gov ernor, and the City, and affirms, au thorizes, and proclaims the existence of a local emergency throughout the City.

Section 5. The City Co uncil finds that the state of em ergency as a result of COVID-19 continues to directly impact the ability of members of the City Council and the members of the City’s b oards, c ommissions, and co mmittees to m eet safely in per son and such fac t creates an imminent health risk to such members.

Section 6. The City Council hereby authorizes the City Council, and all of the boards , commissions, and committees of the City, to conduct th eir meetings without compliance with Government Code s ection 54953 (b)(3), and to inst ead comply w ith the remote m eeting requirements as authorized by Government Code section 54953(e).

Section 7. The City Manager and City Clerk are authorized and directed to take all actions reasonably necessary to carry out the intent and purpose of this Resolution, including, conducting open and public meetings remotely in accordance with Government Code section 54953(e), and other applicable provisions of the Brown Act, for a ll City Coun cil meetings, and all boards , commissions, and committee meetings of the City.

Section 8. This Resolution shall take effect immediately upon its adoption and shall be effective until either (i) June 16, 2022 or (ii) such time as the City Council adopts a Subsequent Resolution in accordance with Government Code section 54953(e)(3) to extend the time during which the City Council and all City legislative bodies may continue to meet remotely, without compliance with Gov ernment Code s ection 54953(b )(3), but otherwi se as p ermitted by Government Code section 54953(e).

ADOPTED, SIGNED AND APPROVED this 17th day of May, 2022.

________________________
ATTEST: Paul T. Barich, Mayor

____________________________
Jeanne Donaldson, City Clerk

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City Council/Financing Authority Meeting I. 5.

DATE: 05/17/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Reject bids for the 21/22 Community Development Block Grant (CDBG) Joslyn Center Renovation Project, Project No.

FCS10252021ER (Assistant City Manager Chris Boatman)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move that the City Council reject all bids received for the 21/22 CDBG Joslyn Center Renovation Project.

RECOMMENDATION:

Staff recommends that the City Council reject all bids received on December 20, 2021 for the 21/22 CDBG Joslyn Center Renovation Project.

DISCUSSION:

In July 2021, the City Council approved the County of San Bernardino's FY 21/22 CDBG grant funding. One of the approved projects included in the grant funds was the renovation of the Joslyn Senior Center kitchen. The scope of the project consists of the construction of a commercial kitchen, renovation of existing restroom facilities, installation of a grease interceptor, minor site improvements, selective demolition, connection to existing utilities, structural shoring, roof equipment replacement, interior and exterior ADA upgrades, and roof repair. SGH Architects prepared plans and specifications and City staff advertised the project on November 10, 2021. On December 20, 2021, the City Clerk's office received and opened three bids for the project. Staff reviewed the bids and identified R-Dependable Construction Inc. as the lowest responsive bidder with a total bid amount of $808,000.00.

On February 24, 2022 the City received a letter from R-Dependable

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Construction Inc. requesting a 10% increase to the contract amount as a result of increasing subcontractors’ and material supplier’s prices since the opening of the bid. The additional cost increased to a total of $888,800.00 which still was the lowest responsive bidder. As such, staff prepared a report and recommended the approval of the contract with R-Dependable Construction Inc. for March 15, 2022 City Council meeting. However, the City received a second letter from R-Dependable Construction Inc. requesting the amount be increased to $945,000.00 on March 14, 2022 due to uncertainty in supply-chain issues.

The requested increased amount of $945,000.00 by R-Dependable Construction Inc. is still the lowest among the two other bidders, but exceeded the funding and additional appropriation.

BID OPENING REPORT SUMMARY
Bidder Bid Schedule
Total Price

1. R-Dependable Construction Inc., San Bernardino, CA $808,000.00

2. Corner Keystone Construction Corp., Walnut, CA $1,177,000.00

3. MLC Constructors, Corona, CA $1,265,823.00
ALTERNATIVES:

City Council may elect to award the project to the lowest bidder; however, this alternative is not recommended as the bids are higher than the engineer's estimate and available funding.

STRATEGIC PLAN:

Not Applicable
SUBMITTED BY:

Chris Boatman, Assistant City Manager
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Dan McHugh, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Tabitha Kevari, Senior Manager/FCS
Joe Bierma, Administrative Analyst/FCS
PREPARED BY:

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PREPARED BY:

Jawad Naderi, Associate Engineer
Fiscal Impact
Fiscal Year: FY 2021-22
Revenue Generating: N
Appropriation Required Y/N: N
Amount: N/A
Budgeted Y/N: Y
Account No.: Various
Discussion:

There is currently $977,680.00 in funds available for this project, which includes $413,984.51 from the County Community Development Block Grant, $305,202.22 in donated funds, and on February 10, 2022, the Parks and Recreation Advisory Commission voted unanimously to recommend to City Council the use of Nevada-Palmetto Grove proceeds in the amount of $258,493.27 to fund the remaining portion of Joslyn Center Renovation. A total of $1,039,500.00 is needed to complete the project ($945,000 plus a 10% contingency of $94,500), which equates to a funding shortfall of $61,820.

PROJECT FUNDING
Community Development Block Grant Funds $413,984.51
Joslyn Center Donation Funds $305,202.22
Nevada Palmetto Grove Fund $258,493.27
TOTAL $977,680.00
Attachments
Bid opening report
Bid Analysis

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2021 CDBG JOSLYN CENTER RENOVATION PROJECT
FCS10252021ER
Item No. Bid Item Qty.

Unit Price Item Price Unit Price Item Price Unit Price Item Price

BASE BID
$1,085,000.00 $1,085,000.00 $1,215,823.00 $1,215,823.00 $808,000.00 $808,000.00 TOTAL BID PRICE WHEN ADDED $1,085,000.00 $1,215,823.00 $808,000.00 TOTAL ON SUBCONTRACTOR's WRITTEN BID PRICE $1,265,823.00 $945,000.00 DIFFERENCE BETWEEN THE TWO -$92,000.00 -$50,000.00 -$137,000.00

ADDITIVES IF ANY
Additive 1 $92,000.00 $92,000.00 $50,000.00 $50,000.00 $137,000.00 $137,000.00 BASE BID PRICE $1,085,000.00 $1,085,000.00 $1,215,823.00 $1,215,823.00 $808,000.00 $808,000.00 Additive 1 $92,000.00 $92,000.00 $50,000.00 $50,000.00 $137,000.00 $137,000.00 TOTAL BID PRICE PLUS ADDITIVE(s) $1,177,000.00 $1,265,823.00 $945,000.00 $1,177,000.00
CORNER KEYSTONE CONSTRUCTION MLC CONSTRUCTORS R. DEPENDABLE CONSTRUCTION

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City Council/Financing Authority Meeting I. 6.

DATE: 05/17/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Report regarding Emergency Resolution No. 8065 proclaiming the existence of a local emergency in response to COVID-19
(Coronavirus Disease 2019) (Fire Chief Sessler)
DISCUSSION:

On March 17, 2020, the City Council adopted Resolution No. 8065 proclaiming the existence of a "local emergency" in accordance with Chapter 2.52 of the Redlands Municipal Code and determined that there was substantial evidence to proclaim a local emergency due to COVID-19 Pandemic. This proclamation was done after the declaration of a public emergency by the United States Department of Public Health and Human Services, the State of California, and the County of San Bernardino County Health Officer and the Board of Supervisors.

Since the declaration of the local emergency, the City's Emergency Operations Center was activated and remains at a Level III activation. Additionally, several measures were put in place to adhere to California Department of Public Health and to keep employees and residents safe. As of this time, all City facilities and services are being provided to the public while adhering to state guidelines.

Updates for San Bernardino County
San Bernardino County, along with the rest of the state, fully reopened its economy on June 15, 2021, eliminating various restrictions and discontinuing the color-coded county tier system. Community COVID-19 profile for San Bernardino County remains low according to the CDC website. In addition:

Restaurants, bars, retail stores, theaters, hotels and entertainment centers have returned to usual operations with no capacity limitations and no requirements for social distancing.

Fully vaccinated individuals can resume activities without wearing a mask or physically distancing, except where required by federal, state, local, tribal, or territorial laws, rules, and regulations, including local business and workplace guidance.

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workplace guidance.

Emergency Operations Planning and Response
The Emergency Operations Center (EOC) remains activated at a Level III since it was originally activated on March 16, 2020. A team of Responders was put together consisting of several City Department staff including Fire, Police, Information Technology, Human Resources Risk & Safety Division, Finance, and the City Manager's Office. The objective of the EOC Team, and the City as a whole, is to provide and maintain the safety for all City employees and the community, to keep essential services open and available to the community, provide a consistent message, and reduce the risk of the exposure and spread of COVID-19. Responders met regularly for status briefings and to ensure proper preparation, planning, prevention, and response to the COVID-19 pandemic.

With a focus on preparation, planning, prevention, and response, the EOC Team included specific roles for a PIO (primary and alternate), for the dissemination of consistent and critical information, a Safety Officer, and a Community Liaison. Additional categories were also added for Operations, Logistics, and Finance & Recovery. The focus of Finance & Recovery is to track personnel and non-personnel expenditures related to COVID-19 in order to seek reimbursement from the state.

The Latest COVID-19 Statistics:

As of Wednesday, May 10, 2022, COVID-19 numbers in the city of Redlands are as follows:

Total Cases: 18,420
Community Cases: 17,900
Deaths: 330
Total Tests: 276,036
Vaccinations and Testing
Vaccinations are in good supply and readily available to any resident aged 12 and over, and there are vaccination sites located throughout the County. For more information on COVID-19 vaccinations please visit
sbcovid19.com/vaccine/
.

Testing appointments can be made through the San Bernardino County COVID-19 Response website as follows: https://sbcovid19.com/testing-sites/ .

In addition, self-tests for COVID-19 are recommended by the CDC as they give rapid results and can be taken anywhere, regardless of vaccination status or whether or not symptoms are present. Self tests detect current infection, and give results in a few minutes. Self-tests along with vaccinations, wearing a

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give results in a few minutes. Self-tests along with vaccinations, wearing a well-fitted mask, and physical distancing, help protect all by reducing the chances of spreading COVID-19, however, they do not detect antibodies which would suggest a previous infection, and they do not measure your level of immunity. Self-tests can be obtained through local health departments, and online or in pharmacies and retails stores.

SUBMITTED BY:

Rich Sessler, Fire Chief
RECOMMENDED BY:

Charles M. Duggan, Jr., City Manager
Janice McConnell, Assistant City Manager
Fiscal Impact
Discussion:

The fiscal impact to the City due to COVID-19 as of May 11, 2022 is as follows:

Personnel: $4,777,735.04 (Fully Burdened)
Non-Personnel: $513,286.79 (Equipment and Supplies)
Total: $5,291,021.83

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City Council/Financing Authority Meeting I. 7.

DATE: 05/17/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Approve a Second Amendment to Independent Contractor Agreement between the City of Redlands and Dr. Phong Nguyen increasing the annual fee for the provision of medical director services (Fire Chief Sessler)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move to approve the Second Amendment to the Independent Contractor Agreement with Dr. Phong Nguyen.

RECOMMENDATION:

Staff recommends the City Council approve the Second Amendment to the Independent Contractor Agreement with Dr. Phong Nguyen to increase annual fee to $18,000 for the provision of medical director services.

DISCUSSION:

The Redlands Fire Department began utilizing the services of a Medical Director in 1989. With the inclusion of this oversight and consultant service, the City of Redlands became the first paramedic program in San Bernardino County to have this element within its program. During the initial years, this service was provided on a volunteer basis. Through growth, program development and changes in policy, protocols, and practices, many additional hours of service became necessary, and resulted in the need to contract to pay for this valuable service.

In 1995, the City of Redlands began contracting for medical director services, and retained the professional services of the Emergency Department Medical Director at Redlands Community Hospital. This choice was to provide for the

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optimum in education, practice, and operational continuity between the City of Redlands and the Redlands Community Hospital Emergency Department.

Initial duties for the Medical Services Director included consultation, protocol oversight, medical quality improvement program review, data analysis, and unit inspection. The past several years have brought about increases in education, policy, protocols, and adoption of new programs, such as Bike Medics, the City-wide AED program, and a more in-depth Medical Quality Improvement Program.

Under the original agreement, compensation was paid to the Medical Services Director at an hourly rate. On March 15, 2005, a First Amendment to the agreement was approved to increase the annual compensation to a flat rate of $15,000 per year. Although the Medical Director's services have increased through the years with the growth of the Fire Department programs and education within the Fire Department, the annual compensation has remained the same since 2005. Staff is now requesting City Council approval to increase the annual fee to mirror fees paid by surrounding and comparable agencies for the same services.

ALTERNATIVES:

Not approve the Second Amendment Independent Contractor Agreement for Medical Director services.

STRATEGIC PLAN:

N/A
SUBMITTED BY:

Rich Sessler, Fire Chief
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Daniel J. McHugh, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Bruni Reyes, Management Analyst

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Fiscal Impact
Fiscal Year: 2022
Revenue Generating: No
Discussion:

The annual cost of the Second Amendment to the Independent Contractor Agreement for Medical Director Services is $18,000. This is an increase of $3,000 from the current agreement. There are sufficient funds in the Fire Department's operating budget to cover the increase.

Attachments
Second Amendment to ICA
First Amendment to ICA
Original ICA

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1 L:\ca\djm\Agreements\Dr. Phong Second Amendment.FY21-0091-Revised.docx.jn

SECOND AMENDMENT TO INDEPENDENT CONTRACTOR AGREEMENT

FOR PROVIDING MEDICAL DIRECTOR SERVICES TO REDLANDS FIRE

DEPARTMENT

This second amendment (“ Second Amendment ”) to the agreement for the provision of Medical Director services for the Redlands Fire Department dated September 19, 1995 (“Agreement), by and between the City of Redlands, a municipal corporation and general law city (“City”) and Dr. Phong Nguyen, an individual (“Contractor”), is made and entered into this 17th day of May, 2022.

RECITALS

WHEREAS, it is the desire of City and Contractor to amend Section 2 of their existing Agreement to increase Contractor’s total compensation to the amount of eighteen thousand dollars ($18,000);

NOW, THEREFORE, the Agreement between City and Contractor is hereby amended as follows:

Section 1. Section 2 of the Agreement, titled, “Payment for Services,” is amended to read as follows:

“As compensation for Contractor’s services hereunder, City shall pay Contractor at the rate of one hundred twenty -five ($125) dollars per hour, exclusive of “ride -along” time, for each hour of services provided by contractor; provided, however, such payment shall not exceed the sum of eighteen thousand ($18,000) dollars for any consecutive twelve (12) month period.”

Section 2. Section 4 of the Agreement , titled “Contractor’s Employees,” is hereby deleted in its entirety.

Section 3. Section 11 of the Agreement, titled “Insurance,” is hereby amended to read as follows:

“Section 11. Insurance. Contractor shall obtain and maintain during the term of this Agreement all insurance required by this Section and shall submit to City certificates of insurance and appropriate endorsements evidencing that the insurance is in force and effect. Evidence of such insurance shall be provided to City within fifteen (15) days of the Effective Date of this Agreement, and prior to commencement of any Services.

Acceptance of the certificates by City shall not relieve Contractor of any of the insurance requirements contained herein, nor decrease the liability of Contractor.

A. If applicable, workers’ compensation and employer’s liability insurance for its employees throughout the term of this Agreement pursuant to Labor Code Sections 1860 and 3700, and in amounts which satisfy statutory requirements.

B. Comprehensive and general liability insurance with a carrier acceptable to City in an amounts not less than One Million Dollars ($1,000,000) per occurrence and Two

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2 L:\ca\djm\Agreements\Dr. Phong Second Amendment.FY21-0091-Revised.docx.jn Million Dollars ($2,000,000) aggregate for public liability, property damage and personal injury. Such insurance shall not be cancelled unless thirty (30) days prior written notice is provided to City.

C. Except for workers’ compensation and employer’s liability insurance, City shall be named as an additional insured on all policies and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.”

Section 4. All other provisions of the Agreement shall remain unchanged by this Second Amendment and in effect.

IN WITNESS WHEREOF, the parties have executed this Second Amendment, to be effective as May 17, 2022.

CITY OF REDLANDS DR . PHONG NGUYEN

___________________________ __________________________ Paul T. Barich, Mayor Dr. Phong Nguyen

ATTEST:

___________________________
Jeanne Donaldson, City Clerk

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FIRST AMENDMENT TO INDEPENDENT CONTRACTOR AGREEMENT

FOR PROVIDING MEDICAL DIRECTOR SERVICES TO REDLANDS FIRE

DEPARTMENT
This first amendment (this "First Amendment") to the Agreement for providing MedicalDirector services to Redlands Fire Department dated September 19, 1995 (the "Agreement"), by andbetween the City of Redlands ("City") and Dr. Phong Nguyen ("Contractor") is made and enteredinto this 15 h
day of March, 2005 by City and Contractor.

RECITALS
WHEREAS, it is the desire of City and Contractor to amend their existing Agreement to change the scope of services to be provided by Contractor; NOW, THEREFORE, the Agreement between City and Contractor is hereby amended as follows:

Section 1. Section 2 entitled, "Payment for Services," is amended to read as follows:
"As compensation for Contractor's services hereunder, City shall pay Contractor the totalsum of Fifteen Thousand dollars ($15,000) for any consecutive twelve (12) month period." Section 2. All other sections of the Agreement shall remain in full force and effect.

IN WITNESS WHEREOF, the parties have executed this First Amendment, to be effective asof March 15, 2005.

CITY OF REDLANDS ATTEST:

S'usanfeppler, Mayor '
Loprfe Poyzer, C(ty rk

CONTRACTOR
D Phong Ng

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INDEPENDENT CONTRACTOR AGREEMENT
This Agreement is madeand enteredinto this 19thday of September, 1995by and between the City of Redlands, a municipal corporation ( hereinafter " City") and Dr. Phong Nguyen, an individual, ( hereinafter " Contractor"),

RECITALS
WHEREAS, Contractor has expressed an interest in providing Medical Director services to City which generally consist of the review and provision of input into the development of all City operational policies and procedures that impact patient care, and EREAS, Contractor has represented to City that it has the requisite experience, special knowledge and expertise similar to other professionals in the industry to provide such Medical Director services;
NOW, THEREFORE, in consideration of the mutual promises contained herein, the City of Redlands and Dr. Phong Nguyen hereby agreeasfollows:

AGREEMENT
Section 1. Services. City hereby engagesContractor to provide Medical Director services to City as more fully set forth in Exhibit " A," attached hereto and incorporated herein by this reference. Contractor shall determine the method, details and means of performing the above- described services and shall advise City of the same prior to commencing any activities under this Agreement. Contractor further agreesto perform such servicesto the best of its ability and in an efficient, safe and competent manner.

Section 2. Payment for Services. As compensation for Contractor' s services hereunder, City shall pay Contractor at the rate of Twenty- Four($ 24.00) dollars per hour, exclusive of" ride-along" time, for eachhour of servicesprovided by contractor,* provided, however, suchpayment shall not exceed the sum of five thousand ($ 5,000) dollars for any consecutivetwelve month period.

Section 3. Independent Contractor. It is the express intention of the parties hereto that Contractor is an independent contractor and not an employee or agent of City. Nothing in this Agreement shall be interpreted or construed as creating or establishing a relationship of employer and employee between Contractor and City. Both parties acknowledge and agreethat Contractor is not an employee of City for Statetax, Federaltax or any other purpose.

Section4. Contractor's Employees. A listing of all Contractor's employees and agentswho may participatein the performanceof Contractor's obligationshereunderis attachedheretoas Exhibit " B" andincorporatedherein by this reference. No other employeesor agents of Contractor shall participate in the performance of services hereunder without the prior written consent of City.

DJM6511, E

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Section 5. BusinessLicense. Contractor shall obtain a City of Redlandsbusinesslicense as a pre- condition of performing the services required hereunder.

Section 6. Termination. City shall have the right to terminate this Agreement, with or without cause, upon ten( 10) days prior written notice to Contractor.

Section 7. City Indemnity. Contractor shall defend, indemniA, and hold City, its elected officials, officers, employees and agents harmless from and against any and all actions, damages, losses, causesof action and liability imposed or claimed relating to the injury or deathof any person or damage to any property, including attorney' s fees and other legal expenses, arising directly or indirectly from any act or omission of Contractor in performing its serviceshereunder.

Section 8. ContractorIndemnity City shall defend, indemnify andhold Contractor harmless from and against any and all actions, damages, losses, causesof action and liability imposed or claimed relating to the injury or deathof any personor damageto any property, including attorneys' fees and other legal expenses, arising directly or indirectly from any negligent act or omission of City in connection with this Agreement.

Section 9. Entire Agreement/ Modification. This Agreement represents the entire Agreement of the parties hereto as to the matters contained herein. Any modification of this Agreement shall be effective only if it is in writing and signedby the parties hereto.

Section 10. Assignment. This Agreement shall not be assigned without the prior written consentof City. Any assignment,or attemptedassignment,without suchprior consent, shall be null and void and, at the option of City, result in the immediate termination of this Agreement.

Section 11. Insurance. Contractor shall obtain and maintain during the term of this Agreement, all insurance required by this Section and shall submit to City Certificates of Insurance evidencing the fact that suchinsuranceis in force prior to Contractorperforming any servicesunder this Agreement. Acceptanceof the Certificatesof Insuranceby City shall not relieve Contractor of anyof theinsurancerequirementscontainedherein, nordecreasetheliability of Contractor. a) Workers' compensation and employer' s liability insurance in the State required statutory amounts.

I
b) Comprehensive automobile and general liability insurance in amounts not less than 500,000 for each. Suchinsuranceshall not be cancelledunlessthirty ( 30) daysprior written notice is provided to City.
c) City shall benamedasan additional insuredon all policies and such insuranceshall beprimarywith respectto City andnon-contributingto anyinsuranceor self-insurancemaintained by City.

DJM651 LE

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Section 12. Attorneys' Fees. In the event any action is commencedto enforce or interpret the terms or conditions of this Agreementthe prevailing party shall, in addition to any costsor other relief, be entitled to recover its reasonable attorneys' fees.

CITY OF REDLANDS
Date October 17, 1995
wen Larson, Mayor
ATTEST
rri Poy . lerko2
Date
Contractor
DA, 165ILE

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7N
EXHIBIT " A"
TITLE: MEDICAL DIRECTOR
REPORTS TO: EMERGENCY SERVICES BATTALION CHIEF
Overview
The Medical Director is responsiblefor reviewing andproviding input into the development of all operational policies and proceduresthat directly or indirectly impact patient care.

Specific Responsibilities
The Medical Director is:

I Responsible for the evaluation of City operational policies and procedures to determineif theymayhaveanynegativeimpactonpatientcareor exposethe City to unreasonable risk or medical malpractice; and recommends the suspension of any operationalpolicy or procedurethat hasnot beenreviewed and approved and which poses a risk to patients or personnel.

2. Responsible for providing input into the development of capital and operating budgets, staff schedulingand deploymentof system resources, and dispatch management.

3. Responsible for the design and administration of a comprehensive quality improvement and assurance ( quality management) program that monitors and corrects clinical and operational variance. Specific to this responsibility, the Medical Director is responsible for determining:
a. That newly hiredpersonnelhaveappropriatelevelsof medicaltraining to ensure medical competence in both field and telecommunications capacities; b. ThatexistingandproposedCity andotheragency-basedconcurrentfield and telecommunications evaluation processes are capable of identifying sub- optimal performance. Relative to the execution of this responsibility, the Medical Director is responsible for the design and execution of routine prehospital morbidity and mortality research;
C. ThatexistingandproposedCity andotheragency-basedcontinuingmedical educationprogramsaddressCity needsfor medical and operational training for both telecommunications and field personnel;
d. ThatexistingandproposedCity andotheragency-basedretrospectivereview processes are capable of determining the delivery, of appropriate prehospital medical carethat is consistentwith City and other agency-basedprotocols DJM651LE

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A
and procedures.

4. Has responsibility to recommend temporary suspension of personnel from performing medical responsibilities when such suspensionis deemednecessaryto protect patients and the City from unreasonablerisk or injury.

Responsible for providing input into disciplinary actions that have medical considerations.

6. Responsible for routinely meeting with the medical community to ensurethat the practicesof theCity andits personnelaresatisfactorilymeetingtheir needsrelative to treatment and operational policies.

7. Has responsibility and authority to assume medical command role in patient treatmentsectorof disastersor masscasualtysituations(when available to respond).

DJM651LE

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City Council/Financing Authority Meeting I. 8.

DATE: 05/17/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Approve Resolution No. 8328 establishing a 270 foot ‘No-Parking Zone’ on Lugonia Avenue at the northwest corner of the Lugonia Avenue and Texas Street intersection, and determine that approval of the resolution is exempt from environmental review pursuant to Section 15301(c) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)
MOTION(S):

If the City Council determines that the Traffic and Parking Commission and staff recommendations are appropriate, the following motion is provided:

I move to approve Resolution No. 8328.

RECOMMENDATION:

TRAFFIC AND PARKING COMMISSION RECOMMENDATION
On March 24, 2022, the Traffic and Parking Commission voted unanimously to recommend establishing a 270 foot ‘No-Parking Zone’ on Lugonia Avenue at the northwest corner of the Lugonia Avenue and Texas Street intersection.

STAFF RECOMMENDATION
Staff recommends City Council approve Resolution No. 8328 establishing a 270 foot ‘No-Parking Zone’ on Lugonia Avenue at the northwest corner of the Lugonia Avenue and Texas Street intersection, and determine this action is exempt from environmental review pursuant to Section 15301(c) of the State's guidelines implementing the California Environmental Quality Act.

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DISCUSSION:

The Municipal Utilities and Engineering Department (MUED) recently received a request to restrict on-street parking on Lugonia Avenue at the northwest corner of the Lugonia Avenue and Texas Street intersection. Currently, westbound Lugonia Avenue transitions from two (2) lanes to one (1) lane within a corridor of approximately 320 feet as it crosses Texas Street. Local residents are concerned with the frequency of accidents caused by merging vehicles sideswiping vehicles parked along the Lugonia Avenue curb within this corridor.

MUED staff met onsite with the residents and determined that the existing fourteen feet (14') right lane width does not allow sufficient room for on-street parking in this location. The American Association of State Highways and Transportation Officials (AASHTO), A Policy on Geometric Design of Highways and Streets recommends a minimum lane width of eighteen feet (18') for on-street parallel parking adjacent to a through lane. Although "No Parking" signs are currently installed along this segment of Lugonia Avenue, City Council must adopt a resolution formalizing this segment as a No Parking zone to allow enforcement.

This item was first presented to, and discussed by the Traffic and Parking Commission (TPC) on February 23, 2022, and the TPC asked the MUED staff to consider additional motor vehicle safety improvements. The item was presented to the TPC again on March 24, 2022, with additional striping and signage to delineate on-street parking areas, and clearly identify the merging lane limits.

The proposed configuration is consistent with similar merging lane configurations elsewhere within the City, including the Lugonia Avenue and Dearborn Street intersection. On March 24, 2022, the TPC voted unanimously to recommend City Council approval of this revised design.

Approval of Resolution No. 8328 is exempt from environmental review pursuant to Section 15301(c) of the State's guidelines implementing the California Environmental Quality Act as the project involves negligible or no expansion of the existing street.

ALTERNATIVES:

City Council may deny the Traffic and Parking Commission and staff recommendations.

STRATEGIC PLAN:

N/A

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SUBMITTED BY:

John R. Harris, Municipal Utilities and Engineering Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Daniel J. McHugh, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Christopher R. Catren, Chief of Police
Rich Sessler, Fire Chief
Chris Boatman, Assistant City Manager
Goutam K. Dobey, Engineering Manager
PREPARED BY:

Johana Silva, Assistant Engineer
Fiscal Impact
Fiscal Year: FY 21/22
Revenue Generating: N
Appropriation Required Y/N: N
Budgeted Y/N: Y
Discussion:

There is no fiscal impact associated with approval of this item. The project includes routine maintenance tasks that are included in the approved FY 21/22 Facilities and Community Services operating budget.

Attachments
Resolution No. 8328
Attachment B - Location Map

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1 L:\ca\Reso\8328 Traffic Regulations No Parking Zone.docx.jm RESOLUTION NO. 8328

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS ESTABLISHING TRAFFIC REGULATIONS PURSUANT TO TITLE 10 OF THE REDLANDS MUNICIPAL CODE ESTABLISHING A 270 FEET ‘NO - PARKING ZONE’ ON LUGONIA AVENUE AT THE NORTHWEST CORNER

OF THE LUGONIA AVENUE AND
TEXAS STREET INTERSECTION.

WHEREAS, pursuant to studies made under the authority of Title 10 of the Redlands Municipal Code, and the presentation of information contained in such studies, the City Council of the City of Redlands (“this City Council”) has determined that certain traffic regulations are necessary to protect the public health, safety and welfare and should be established pursuant to Title 10 of the Redlands Municipal Code.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:

Section 1. This City Council determines that approval of this Resolution is exempt from environmental review under California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines section 15301(c) which provides exemption for minor alterations of existing public streets and sidewalks. This City Council finds with certainty that the improvements involve negligible or no expansion of an existing use.

Section 2. Pursuant to Section 10.40.040 of the Redlands Municipal Code, the City Council hereby establishes a 270 feet ‘No -Parking Zone’ on Lugonia Avenue at the northwest corner of the Lugonia Avenue and Texas Street intersection.

Section 3. City staff is hereby directed to take all actions to undertake painting and signage to implement this Resolution.

ADOPTED, SIGNED AND APPROVED this 17th day of May, 2022.

________________________
Paul T. Barich, Mayor

ATTEST:

____________________________
Jeanne Donaldson, City Clerk

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2 L:\ca\Reso\8328 Traffic Regulations No Parking Zone.docx.jm I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing resolution was duly adopted by the City Council at a regular meeting thereof held on the 17th day of May, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

______________________________
Jeanne Donaldson,
City Clerk

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12'18'
11'
15'
11'
12'
AHEAD
SIGNAL
AHEAD
SIGNAL
12'11'
11'11'
12'18' 8'
CITY OF REDLANDSEXHIBIT Municipal Utilities and Engineering Department

LUGONIA AVENUE

PROPOSED 'NO-PARKING ZONE'
NTS
SHEET 1 OF 1
LEGEND

LUGONIA AVENUE
.

PROPOSED NO PARKING ZONE

TO BE RESTRIPE

RECOMMENDED LANE STRIPING

TEXAS STREET

EXISTING NO-PARKING SIGN

PROPERTY RIGHT-OF-WAY LINE

RECOMMENDED EDGE STRIPING
PROPOSED 270 FEET 'NO-PARKING ZONE'
.

W9-1
W4-2
120'
140'

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City Council/Financing Authority Meeting I. 9.

DATE: 05/17/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Approve a Fiscal Year 21/22 purchase order modification of $150,000 with Ferguson US Holdings, Inc. to purchase Neptune Water Meters and related supplies (Municipal Utilities and Engineering Director Harris)
MOTION(S):

If City Council determines the staff recommendation is appropriate, the following motion is provided:

I move to approve a Fiscal Year 21/22 purchase order modification with Ferguson US Holdings, Inc. in the amount of $150,000 to purchase Neptune Water Meters and related supplies.

RECOMMENDATION:

Staff recommends City Council approval of a Fiscal Year 21/22 purchase order modification with Ferguson US Holdings, Inc. to purchase Neptune Water Meters and related supplies.

DISCUSSION:

In June 2021, City Council approved the annual Municipal Utilities and Engineering Department (MUED) purchase order (PO) with Ferguson US Holdings, Inc. (Ferguson) to purchase Neptune water meters and related supplies for an amount not-to-exceed $280,000. Ferguson is the exclusive vendor for Neptune water meters and related components, which are standardized for use within the Redlands water service area. MUED provides water meters for new residential and commercial services, and is reimbursed for this expense by the construction permit holder. The pace of new construction has exceeded Fiscal Year 21/22 projections, and additional water meters are necessary to support this growth. A $150,000 increase to the previously approved Ferguson purchase order is necessary to purchase these additional

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water meters. If approved, the original Ferguson purchase order will be increased to $430,000.

ALTERNATIVES:

City Council may deny the staff recommendation.

STRATEGIC PLAN:

N/A
SUBMITTED BY:

John R. Harris, Municipal Utilities and Engineering Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Daniel J. McHugh, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement Manager
Kevin Watson, Utilities Operations Manager
PREPARED BY:

Ashley Rosario, Senior Administrative Assistant
Fiscal Impact
Fiscal Year: FY 21/22
Revenue Generating: Y
Appropriation Required Y/N: N
Amount: $150,000
Budgeted Y/N: Y
Account No.: 501900
Discussion:

There is no fiscal impact associated with this purchase order modification.

Sufficient funds are available in the approved FY 21/22 Water Service budget.

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Attachments
Ferguson US Holdings Inc PO# 222210210

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Vendor
Bill To
Fiscal Year
Department
Purchase Order Date
Purchase Order Number
Required By
Ship To
VENDOR PHONE NUMBER REQUISITION NUMBERVENDOR NUMBERVENDOR FAX NUMBER DELIVERY REFERENCEBUYER NAME NOTES
ITEM # DESCRIPTION QUANTITY UOM UNIT PRICE EXTENDED PRICE

PURCHASE ORDER
200004

FERGUSON US HOLDINGS INC
DBA: FERGUSON WATERWORKS
12500 JEFFERSON AVENUE
NEWPORT NEWS, VA 23602

CITY OF REDLANDS
PO BOX 3005
REDLANDS, CA 92373
EMAIL: [email protected]
*Emailing invoice and referencing PO No.
is required and will expedite payment*
.

FINBIL
22210210

MUNICIPAL UTIL & ENGINEERING
06/30/2021

THIS PURCHASE ORDER NUMBER MUST APPEAR ON
ALL INVOICES, PACKAGES, AND SHIPPING PAPERS.
07/01/2021

MUED- Water Distribution
1270 W. Park Avenue
Building B
Redlands, CA 92373
WTRDTR
951-452-9370 12210218 AS NEEDED200004 Leann Moore

NEPTUNE WATER METERS AND SUPPLIES

PROVIDE NEPTUNE WATER METERS AND SUPPLIES
501900-7808.
.

PURCHASE ORDER TERM:

JULY 1, 2021 - JUNE 30, 2022.
.

PURCHASE ORDER AS PER CITY COUNCIL APPROVAL DATED JUNE 1, 2021. .

NOT TO EXCEED DOLLAR AMOUNT PER YEAR. THIS PO WILL BE CLOSED WHEN THE TOTAL AMOUNT IS EXHAUSTED. .

1.0000 EA $280,000.0000 $280,000.00PROVIDE NEPTUNE WATER METERS AND SUPPLIES ON A NEED-BY-NEED BASIS

FOR THE CITY OF REDLANDS MUNICIPAL UTILITIES ENGINEERING DEPARTMENT, WATER DISTRIBUTION DIVISION.
1 PROCUREMENT MANAGER Purchase Order Total
Total Ext. Price $280,000.00
$280,000.00
PURCHASING DIVISION - 1270 W. PARK AVE. REDLANDS, CA 92373 - Email: [email protected]

PLEASE SEE ATTACHED PURCHASE ORDER TERMS AND CONDITIONS

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CITY OF REDLANDS

PURCHASE ORDER TERMS AND CONDITIONS
unless otherwise specified in an executed agreement, the following shall apply

1. INVOICES: Each purchase order is to be invoiced separately and all invoices shall be submitted to the billing address as shown on the front of the Purchase Order. All invoices, shipping documents, correspondence, and-related papers must have the purchase order number and consignee shown clearly in their face.

2. PACKAGING AND DRAYAGE: Unless so specified on the Purchase Order and evidenced by a copy of the freight bill attached to the invoice, there shall be no charge to the City for either packaging and/or drayage

3. INSPECTION: All materials and workmanship provided under the terms of the Purchase Order are subject to inspection and test by the City to ensure compliance with the requirements and specifications contained therein. In the event that the goods or services delivered are defective, or are not in conformity with the Purchase Order, the City shall have the right to either reject said goods or services, or require that they be corrected or otherwise brought into conformity with the terms set forth in the Purchase Order.

4. RESPONSIBILITIES: Unless otherwise specified in the Purchase Order, the supplier/contractor shall be responsible for all items covered in said Purchase Order until delivered at the designated delivery point and thereafter accepted by the City. Supplier/contractor shall bear all risks as the goods and services provided until they are finally accepted by the City. Upon the City’s notice to supplier/contractor of its rejection of the goods or services provided or the need for the correction thereof. All such defective goods or services shall be removed from City premises, and any and all expenses incurred in the removal and/or correction of such defective goods or services shall be borne entirely by the supplier/contractor.

5. ACCEPTANCE: The City’s final acceptance of the goods or services provided under the Purchase Order shall be conclusive except in those instances where a latent defect or fraud is subsequently discovered, or when a supplier/contractor has committed such gross mistakes that they are tantamount to a fraud. The City’s failure to inspect and either accept or reject the goods or services delivered shall not relieve the supplier/contractor for the responsibility for strict compliance with the terms and specifications of the Purchase Order.

6. CHANGES: This Purchase Order may, at any time, be changed with regard to the materials or services to be furnished, the quantity ordered, the unit price, discount, delivery point or arrangements, terms or any other matters affecting a valid order. However, in order to be effective, any such change or amendment causes an increase or decrease in the cost of performance hereunder, an equitable adjustment shall be made to reflect the increase or the decrease in the cost thereof. Any such adjustment shall be subject to the written approval of the Purchasing Agent. No variation in the quality, quantity, or coat of any item called for by this Purchase Order Shall be acceptable by the City except in pursuance of a written Change Order approved by the Purchasing Agent.

7. TERMINATION: This Purchase Order may be terminated, in whole or in part, at any time, by written notice to the supplier/contractor. Such termination shall be effective with respect to the quantity, manner, and time specified in such notice. The City shall be liable at the stipulated price only for such materials and/or services as have been delivered and/or rendered and accepted as of the effective date of said written notice. The City shall not be liable for any excess cost arising out of such termination, and failure of the supplier/contractor to cease delivery and/or work upon receipt of such termination notice shall not occasion a claim for extra costs.

8. TIME IS OF THE ESSENCE: In the event that the supplier/contractor fails to perform this Purchase Order within the time specified, the Purchasing Agent may, by written notice, order the supplier/contractor to cease further deliveries and may hold the supplier/contractor liable for any damages caused to the City by reason of such delay. If no time is specified, it is expected that the supplier/contractor shall begin performance within a reasonable time after placement of the order. The City may extend periods of performance if the facts as to the cause of the delay, in sole opinion of the Purchasing Agent, justify such an extension.

9. LIABILTIY: The supplier/contractor shall defend, indemnify and hold harmless the City, its elected officials, officers, employees, and agents from all claims, losses, damages, costs, expenses and suits, in law or in equity, because of personal injury, property damage, or alleged or actual patent infringements, based on the performance of this Purchase Order or asserted against it. Further, supplier/contractor warrants that the City shall not be responsible for any damages that may be claimed by reason or death injury of the person of the supplier/contractor’s officer, agents, employees, invitees or licensees or for damage to any property of the supplier/contractor or any other damage that may arise or result at anytime because of personal injury or damage to property sustained by any other person or persons, which may have been caused or contributed by proximately or otherwise by reason of, or in course of, carrying out this Purchase Order.

10. DISPUTES: All disputes concerning questions of fact which may arise under this Purchase Order under this Purchase Order, and not disposed of by mutual agreement and/or consent, shall be decided by the sole discretion of the Purchasing Agent. All disputes concerning questions of law, which may arise under this Purchase Order, shall be decided under applicable laws of the State of California.

11. PAYMENTS: Payments shall be made upon submission of an itemized invoice, presented in duplicate of the prices stipulated in the Purchase Order and within 30 days of becoming due for supplies delivered and accepted or services rendered and accepted, less deductions if any. When requested by the supplier/contractor, payment on partial deliveries may be made whenever, in the sole discretion of the Purchasing Agent, the surrounding circumstances warrant such partial payment. In the event and, if for any reason, an overpayment is made; the City requires prompt refund of said overpayment by way of supplier/contactor’s properly referenced check.

12. LICENSOR: All supplier/contractors who perform work within the City, must have on file at the Redlands City Revenue Office, a current and valid city business license.

13. CONFORMITY WITH SAFETY ORDERS: The goods and/or services covered by this Purchase Order or contract must conform to the safety order of OSHA, CAL-OSHA, and/or NIOSHA and any and all applicable material safety data sheets (MSDS).

14. PREVAILING WAGES: When applicable, the City is subject to the State of California prevailing wage laws as set forth in California Labor Code Section 1770 et seq. The contractor is responsible for determining the appropriate Department of Industrial Relations (DIR) classification for the various employees and subcontractors used for a particular project or service. The rates for each classification are posted on the DIR website at http://www.dir.ca.gov/DIRdatabases.html. All contractors performing work for the City are responsible for abiding by all applicable prevailing wage laws, and must furnish the City with Certified Payroll Records upon request.

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City Council/Financing Authority Meeting I. 10.

DATE: 05/17/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Approve a Second Amendment to the Professional Services Agreement with Huitt-Zollars, Inc. to Provide Final Engineering Services for the Live Oak Canyon Creek and Oakmont Park Project (Municipal Utilities and Engineering Director Harris)
MOTION(S):

If the City Council determines that staff's recommendation is appropriate, the following motion is provided:

I move to approve a Second Amendment to the Professional Services Agreement with Huitt-Zollars, Inc. to provide final engineering for the Live Oak Canyon Creek and Oakmont Park Project.

1. RECOMMENDATION:

Staff recommends City Council find that approval of a Second Amendment to the Professional Services Agreement with Huitt-Zollars, Inc. is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act.

Staff further recommends that City Council approve a Second Amendment to the Professional Services Agreement with Huitt-Zollars, Inc. to provide final engineering services for the Live Oak Canyon Creek and Oakmont Park Project.

DISCUSSION:

On October 15, 2019, City Council approved a professional services agreement with Huitt-Zollars, Inc. (HZ) in an amount not-to-exceed $319,650 to engineer bank stabilization improvements within Live Oak Canyon Creek and Oakmont Creek. The project was temporarily suspended soon after HZ began work due to COVID-19 impacts to City and HZ staff. On October 5, 2021, City Council approved a first amendment to the HZ professional services agreement that

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extended the termination of services date to October 15, 2023, and identified John R. Harris as the city's project representative. At that time, the original scope of work was revised to limit bank stabilization improvements to the upstream portions of Oakmont Creek, adjacent to Oakmont Park. Total project funding expended and encumbered to date is $172,722.52.

HZ recently completed Preliminary Engineering and an Environmental Study for the project, and City Council adopted an Initial Study/Mitigated Negative Declaration on February 15, 2022. Construction permits were submitted to the State Water Resource Control Board, U.S. Army Corps of Engineers, and California Department of Fish and Wildlife, and staff has attended meetings with these agencies to solicit initial feedback. The level of engineering for the Project must now be advanced to receive approved permits from these agencies.

Staff recently negotiated a revised scope of work and service fee with HZ to advance the project design. HZ will produce final engineering plans, specifications, and construction cost estimates adequate for permitting agency review and approval, and construction bidding. The HZ service fee to complete this task is $199,500, which exceeds the original project budget by $52,572.52.

However, the FY 21/22 Stormdrain Construction budget, which is the source of the original project budget, has sufficient remaining balance to fund the additional project costs. Therefore, an additional funding appropriation is not necessary.

ALTERNATIVES:

City Council may deny the staff recommendation.

STRATEGIC PLAN:

N/A
SUBMITTED BY:

John R. Harris, Municipal Utilities and Engineering Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Daniel J. McHugh, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

John R. Harris, Municipal Utilities and Engineering Director

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Fiscal Impact
Fiscal Year: FY 21/22
Revenue Generating: N
Appropriation Required Y/N: N
Budgeted Y/N: Y
Account No.: 405400
Discussion:

There is no fiscal impact associated with approval of the Second Amendment to the Professional Services Agreement with Huitt-Zollars, Inc.

Attachments
Huitt-Zollars Second Amendment
Huitt-Zollars PSA First Amendment
Huitt-Zollars Agreement

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1 L:\ca\djm\Agreements\Huitt-Zollars Second Amendment.FY21-0111.docx

SECOND AMENDMENT TO AGREEMENT TO PERFORM PROFESSIONAL SERVICES

This second amendment (“Second Amendment”) to the agreement for engineering services for to the Live Oak Canyon Creek and Oakmont Park restoration project dated October 15, 2019 (“Agreement”) by and between the City of Redlands, a municipal corporation (“City”), and Huitt- Zollars, Inc. (“Consultant”), is made and entered into this 17th day of May, 2022.

RECITALS

WHEREAS, it is the desire of City and Consultant to amend their existing Agreement, specifically to revise the Scope of S ervices to include final engineering plans, specifications and construction cost estimates;

NOW, THEREFORE, City and Consultant agree as follows:

AGREEMENT

Section 1. The scope of work performed by Consultant pursuant to Exhibit “A” of the Agreement, titled “Scope of Services,” is hereby amended to include the work that is identified in Exhibit “1.”

Section 2. Section 5.1 of the Agreement, titled “ Payments to Consultant ,” is hereby amended to read as follows:

“5.1 Total compensation for Consultant’s performance of the Services shall not exceed the amount of Three Hundred Seventy Two Thousand Two Hundred Twenty Two Dollars and Fifty Two Cents ($372,222.52). City shall pay Consultant on a time and materials basis in accordance with the hourly rates set forth in Exhibit “C,” titled “Cost Proposal,” attached hereto and incorporated herein by reference.”

All other provisions of the Agreement shall remain unchanged by this Second Amendment and in effect.

IN WITNESS WHEREOF, the parties have executed this Second A mendment, to be effective as of May 17, 2022.

CITY OF REDLANDS HUITT-ZOLLARS, INC.

________________________________ ________________________________ Paul T. Barich, Mayor Johnny Murad, Vice President

ATTEST:

_________________________________
Jeanne Donaldson, City Clerk

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2 L:\ca\djm\Agreements\Huitt-Zollars Second Amendment.FY21-0111.docx EXHIBIT “1”

ADDITIONAL SCOPE OF SERVICES

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March 31, 2022

City of Redlands
35 Cajon Street, Suite 22
Redlands, CA 92373

Re: Oakmont Park Channel Rehabilitation
Live Oak Canyon Creek Geological Assessment Project
Scope Modification for Construction Documents
City of Redlands, CA
HZ Project R310845.01

Mr. John Harris:

Huitt-Zollars appreciates the opportunity to provide this proposal to the City of Redlands for professional services required to deliver construction documents (PS&Es – Plans, Specifications and Estimates) for the rehabilitation of the channel at Oakmont Park. It is our understanding that the environmental regulatory permitting phase recommends a design level of approximately 60% design. The primary goal of the 60% design will be to define an environmental impact boundary that encompasses the aesthetic and erosive goals for the project. In this phase we will continue to consider the project’s hydraulics and scouring (h/s) study as necessary to arrive at less erosive flow velocities and coordinate the details necessary to deliver the desirable aesthetics. We are focusing our effort on a design that looks natural, addresses unstable conditions, promotes self- healing, and most importantly aligns a final design the City’s ultimate objective.

In the preliminary phase our team evaluated the hydraulics and scour analysis to provide some initial recommendations. It was determined that the use of check dams, practical slope armoring, and slope cut backs of 2:1 would address the existing erosive conditions. The design also reviewed the use of culverts to provide pedestrian crossings and to help protect oak tree’s in proximity of the channel. We detailed non-grouted rip-rap, gabions, and geotextiles that we considered minimally acceptable to reduce flow velocities. The City requested that the design provide the aesthetic appeal of a recreational park and that the team consider larger riprap slabs with subtle entry into the channel, as seen in pictures that were provided. They have further expressed that protection of slope be considered in both east and west banks to equalize the feel of the channel. To deliver construction documents that builds from the preliminary design with an intent to refine the h/s study, details, and proposes alternatives to address aesthetics we are requesting support from in house leads in landscape and structural design. We are also recommending that the project engage the geotechnical engineer to evaluate the soil conditions and provide geotechnical recommendations within the project boundary.

The following scope for preparation of construction documents for the Oakmont Park Channel Rehabilitation is based solely upon the scope of services, compensation, schedule, terms and conditions as specifically detailed herein:

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Mr. John Harris
Oakmont Park Channel Rehabilitation – Construction Documents March 31,2022
Page | 2

I. SCOPE OF SERVICES:

1.0 Engineering Services: As described above the scope of services in all task below is limited to analysis of a portion of the channel at Oakmont Park. More specifically limits that begin at an upstream end with the outlets at Sutherland Drive and extend approximately 800 linear feet downstream, as shown in our preliminary design drawings.

1.1 Channel Design: Provide drawings (plan and profile) for 100% design of the Oakmont Park channel. The design will continue to identify locations along the channel for application of specific erosive reduction measures such as check dams, slope armoring, culverts, gabions, and grading to stabilize the channel’s erosion. Availability of materials with local quarries will be verified. A rough grading plan will be generated to establish the anticipated limits of work, as well as construction entrance(s) to the bottom of the channel. More specifically HZ will provide an evaluation of the design revisions related to the landscape design.

This includes changes to slope and application of rip-rap through the channel.

We will develop details and cross sections to deliver on the city’s goal for aesthetics. The plans will provide sufficient information for an engineer’s estimate of probable cost.

Deliverable:

70% Progress Design and Engineer’s Estimate Only
90% PS&Es
100% (Final Design) PS&Es

1.2 Hydraulic and Scour Evaluation: Update the hydraulic model for the proposed design to reflect the 100% design. Our current preliminary analysis will be used to provide recommendations for 100% design for the Oakmont Park channel and then modified to match the deliverable at 70% and 90% design. The final hydraulic study will include a hydraulic model for the extents of the project, sizing of the bank repairs, check dams, pedestrian culvert crossing, and rip-rap aprons.

1.3 Landscape Support: Huitt-Zollars’ landscape architect will coordinate with the city and research local stone quarries to determine the type of boulders or boulder slabs available in the area. The landscape design team will then work closely with the civil engineer to develop the detail and cross sections that deliver on the city’s goal(s) for aesthetics.

Separate landscaping and irrigation plans are excluded and if required a separate scope and fee will be provided to the CLIENT for review and approval.

1.4 Structural Support: The design will require structural support to evaluate the stability of large boulders or boulder slabs and other erosive measure. Our structural team will work closely with the design team to provide supporting calculations.

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Mr. John Harris
Oakmont Park Channel Rehabilitation – Construction Documents March 31,2022
Page | 3

1.5 Geotechnical Engineering: To access the stability of soils, determine structural parameters, and provide recommendations to protect from further erosion damage. Our geotechnical consultant will conduct a field investigation and prepare a report which includes:

• Project Setup
Geotech will determine and field mark boring locations
Notify Underground Service Alert (USA)
Engage a drill rig to sample the subsurface soils
• Field Investigation
Plan for three (3) borings along the channel
Approximate depth of 25 feet
Drilled with a track-mounted rig equipped (hollow-stem augers) Backfill with loose soil cuttings
City shall monitor and backfill settlement as necessary, if construction is delayed

• Laboratory Testing
In-place moisture and density
Expansion index
Laboratory maximum density
Direct Shear

• Engineering Analysis and Report
Project description
Summary of conditions
Description of the field procedures
Discussion of materials encountered
Discussion of properties
Exploratory logs
Approximate depth of groundwater, if encountered
Discussion of lab test results
Location of active faults within 62 miles
Seismic coefficient based on 2016 CBC
Discussion of Liquefaction
Slope stability evaluation
Slope construction recommendations
Soils bearing capacity
Lateral earth pressures

1.6 Engineer’s Estimate of Probable Cost: Huitt-Zollars will prepare an engineer’s estimate of probable cost at 70%, 90% and 100% design. The opinion of probable construction cost will use industry-standard unit costs, ENR construction costs, and available City cost database.

1.7 Specifications: Huitt-Zollars will prepare one set of project specifications.

Specifications will be derived from city’s boilerplate document and/or APWA standard specifications. Specification will be submitted at 90% and 100% design.

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Mr. John Harris
Oakmont Park Channel Rehabilitation – Construction Documents March 31,2022
Page | 4

2.0 Meeting and Project Management:

2.1 Meetings and Project Management: This item includes time for meetings, phone calls, conference calls, coordination, and other project management tasks.

2.2 ECORP’s Meetings and Coordination: This item includes time for Ecorp’s participation in meetings, phone calls, conference calls, coordination, and other project tasks.

II. COMPENSATION:

All services provided for this project will be billed monthly on a time and materials (T&M) based on 2022 hourly rates (See Attachment A).

1.0 Engineering Services:

1.1 Channel Design.........................................………….…… $56,500

1.2 Hydraulic and Scour Evaluation ..……………………….. $32,000

1.3 Landscape Support……………...…………………………. $30,000

1.4 Structural Support …………...……………………………. $19,500

1.5 Geotechnical Engineering……………...………………… $20,500

1.6 Engineer’s Estimate……………….................................. $ 9,000

1.7 Specifications……………………..................................... $10,500

Sub Total for Engineering Services: ............................ $178,000

2.0 Meetings and Project Management:

2.1 Meetings & Project Management: ................................. $16,000

2.2 ECORP’s Meeting and Coordination: ........................... $ 5,000

Sub Total for Meetings and Project Management: ..... $21,000

3.0 Reimbursable Expenses

3.1 Reimbursable expenses are estimated at $500 which include deliveries, mileage, and production of bidding and construction documents. Expenses shall be compensated as agreed upon in the original contract.

The total estimated budget for all above items: $199,500

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Mr. John Harris
Oakmont Park Channel Rehabilitation – Construction Documents March 31,2022
Page | 5

III. DELIVERABLE:

Updated Hydraulics Analysis Report
Details and Cross-Sections (2 Sheets)
Oakmont Park Channel Design
Plan and Profile (2 Sheets)
Rough Grading (2 Sheets)
Final Grading (2 Sheets)
Storm Drain (1 Sheet)
Landscape Details (2 Sheets)
Quantities
Geotechnical Report
Structural Calculations

Sheet Format:
24”x36” Sheets
1” = 20’ Horizontal Scale
1” = 8’ Vertical Scale

IV. EXCLUDED SERVICES:

Surveying
Topography
Tree Surveys
Task not set forth in Scope
Third Party Fees

V. CLIENT PROVIDED ITEMS:

Client shall provide Huitt-Zollars with the following:

1. Written Notice to Proceed (WNTP)

2. Boilerplate Specifications, if available

VI. SCHEDULE:

Following receipt of a written notice to proceed we anticipate requiring 40 working days for geotechnical studies and approximately 160 working days to complete final design. A detailed milestone schedule that includes dates for 70%, 90% and 100% will be provided after NTP.

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Mr. John Harris
Oakmont Park Channel Rehabilitation – Construction Documents March 31,2022
Page | 6

Miguel Angel Hernandez, P.E., P.L.S., QSD

VII. TERMS & CONDITIONS

The originally agreed to Terms and Conditions for the Live Oak Canyon and Oakmont Park restoration project dated October 15, 2019 between the City of Redlands and Huitt- Zollars with a revised scope and fee as provided herein will apply to this Project

We are ready to begin work as soon as we receive authorization via the Written Notice to Proceed. If you have any questions about any aspect of this proposal, please do not hesitate to give us a call.

Sincerely,

HUITT-ZOLLARS, INC.

Johnny Murad, P.E., QSD/P
Vice President / Managing Principal
C67512
/P
Senior Project Manager
C61378

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3 L:\ca\djm\Agreements\Huitt-Zollars Second Amendment.FY21-0111.docx EXHIBIT “2”

COST PROPOSAL

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Engineering/Architecture Survey
Principal 280.00 $ Survey Manager 220.00$
Sr. Project Manager 250.00 $ Sr. Project Surveyor 185.00$ Design Principal 220.00 $ Project Surveyor 155.00$
QA Manager 220.00 $ Survey Technician 125.00$
Project Manager 215.00 $
Sr. Civil Engineer 215.00 $ Survey Crews
Sr. Structural Engineer 205.00 $
Sr. Mechanical Engineer 185.00 $ 1-Person Survey Crew 165.00$ Sr. Electrical Engineer 190.00 $ 2-Person Survey Crew 250.00$ Civil Engineer 160.00 $ 3-Person Survey Crew 315.00$
Structural Engineer 170.00 $
Mechanical Engineer 170.00 $ Construction
Electrical Engineer 170.00 $
Plumbing Engineer 170.00 $ Construction Manager 180.00$ EIT 145.00 $ Resident Engineer 165.00$
Sr. Architect 215.00 $ Inspector/Owner's Representative 130.00$ Architect 200.00 $ Sr. Project Representative 125.00$
Architect Intern 3 165.00 $ Resident Project Representative 100.00$ Architect Intern 2 135.00 $
Architect Intern 1 120.00 $ Administrative
Sr. Designer 185.00 $ Sr. Project Support 110.00$
Designer 160.00 $ Project Support 85.00$
Sr. CADD Technician 145.00 $
CADD Technician 115.00 $
Reimbursable Expenses
Interior Design Consultants Cost + 10%
Sr. Interior Designer 170.00 $ Other Direct Costs Cost + 10% Interior Designer 120.00 $ Mileage IRS Standard Business Mileage Rate Southern California
2022

HOURLY RATE SHEET
Hourly rates are subject to annual adjustment

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City Council/Financing Authority Meeting I. 11.

DATE: 05/17/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Approve Resolution No. 8333 adopting the Citywide Wastewater Master Plan, and determine that this action is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)
MOTION(S):

If City Council determines that staff's recommendation is appropriate, the following motion is provided:

I move to approve Resolution No. 8333
RECOMMENDATION:

MUNICIPAL UTILITIES AND PUBLIC WORKS COMMISSION (MUPWC)

RECOMMENDATION
On April 4, 2022, the Municipal Utilities and Public Works Commission voted unanimously to recommend City Council adoption of the Citywide Wastewater Master Plan.

STAFF RECOMMENDATION
Staff recommends that City Council approve of Resolution No. 8333 adopting the Citywide Wastewater Master Plan, and determine that this action is exempt from environmental review pursuant to Section 15061(b)(3) of the State's Guidelines implementing the California Environmental Quality Act.

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DISCUSSION:

A Citywide Wastewater Master Plan (Plan) is a valuable tool that City staff uses to ensure the sustainability of wastewater infrastructure. The Plan includes short and long term Capital Improvement Programs (CIP) recommendations, as well as recommended implementation schedules. The City's last Plan update was completed in July 1998 by Camp Dresser & McKee, Inc. Since the last update, the City's population has increased significantly. The Plan will assist staff with CIP project prioritization to meet current and future customer demands. In September 2020, City Council approved a Professional Services Agreement with Dudek to update the 1998 Plan. After a yearlong effort, the Plan is complete. On April 4, 2022, the Municipal Utilities and Public Works Commission (MUPWC) reviewed the Plan and unanimously recommended City Council adoption.

Approval of Resolution No. 8333 is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act.

ALTERNATIVES:

City Council may deny the MUPWC and staff recommendations.

STRATEGIC PLAN:

Strategic Plan Priority D-3 Infrastructure: Develop and implement Water and Wastewater Utility Master Plans to ensure facilities are improved and maintained to meet the needs for our expanding community.

SUBMITTED BY:

John R. Harris, Municipal Utilities and Engineering Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Daniel J. McHugh, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Goutam K. Dobey, Engineering Manager
PREPARED BY:

Veronica Medina, Assistant Engineer

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Fiscal Impact
Discussion:

There is no fiscal impact associated with this action.

Attachments
Resolution No. 8333

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RESOLUTION NO. 8333

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS

ADOPTING THE CITY OF REDLANDS WASTEWATER MASTER PLAN

WHEREAS, the City of Redlands (“City”) desires to plan for short and long term Capital Improvement Program (“CIP”) projects and establish an infrastructure improvement schedule for the following twenty (20) years; and

WHEREAS, the Municipal Utilities and Engineering Department was authorized by the City Council on September 1
st, 2020, to enter into an agreement with Dudek, a professional engineering services firm, to update and develop a Citywide Wastewater Master Plan (“Plan”); and

WHEREAS, the City’s consultant has utilized the Plan prepared in 1998 , and the City’s records of information, in developing a comprehensive master plan; and

WHEREAS, the City’s Plan will be used as the foundation for implementing structural CIP projects when funding is available; and

WHEREAS, the Plan is now complete and requires City Council adoption;

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:

Section 1. Th at approval of this Resolution is exempt from r eview under the California Environmental Quality Act (“CEQA”) pursuant to Section 15061(b)(3) of the State ’s Guidelines implementing CEQA.

Section 2. The City Council hereby adopts the City of Redlands ’ Wastewater Master Plan attached hereto as Exhibit “A.”

ADOPTED, SIGNED AND APPROVED this 17
th day of May, 2022.

________________________
Paul T. Barich, Mayor

ATTEST:

____________________________
Jeanne Donaldson, City Clerk

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EXHIBIT “A”

CITYWIDE WASTEWATER MASTER PLAN

[ATTACHED]

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Citywide Wastewater Master Plan
Summary Report

Prepared for:

City of Redlands
35 Cajon Street
Redlands, California 92373

Prepared by:

605 Third Street
Encinitas, California 92024

December 2021

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Table of Contents

SECTIONS
Acknowledgements ............................................................................................................................................................ vii Acronyms and Abbreviations............................................................................................................................................ viii Executive Summary ............................................................................................................................................................. ix ES-1 Key Project Objectives ........................................................................................................................................ ix ES-2 Service Area and System Overview .................................................................................................................. ix ES-3 Collection System Hydraulic Model Development and Calibration.............................................................. xi ES-4 Collection System Capacity Analysis Summary ............................................................................................. xii ES-5 WWTP Process Evaluation ................................................................................................................................ xii ES-6 CIP Recommendations .................................................................................................................................... xiii 1 Introduction ................................................................................................................................................................... 1

1.1 Background and Master Plan Objectives .......................................................................................................... 1

1.2 Previous Master Plans ......................................................................................................................................... 1

1.3 Service Area Overview .......................................................................................................................................... 1

1.4 Summary of Scope of Work................................................................................................................................. 2

1.5 Report Organization ............................................................................................................................................. 5 2 Existing System Description ....................................................................................................................................... 7

2.1 Sewer Collection System Summary ................................................................................................................... 7

2.2 Siphons ................................................................................................................................................................ 10

2.3 Diversion Manholes ............................................................................................................................................ 14

2.4 Sewer Lift Stations and Force Mains ............................................................................................................... 14

2.5 Sewer Flow Patterns........................................................................................................................................... 17

2.6 Sewer Treatment ................................................................................................................................................ 17

2.7 Land Use .............................................................................................................................................................. 18 3 Future Flow Projections ............................................................................................................................................. 21

3.1 Population Growth Projections ......................................................................................................................... 21

3.1.1 Existing Population ............................................................................................................................ 21

3.1.2 Projected Population ......................................................................................................................... 21

3.2 Projected 2030 (Near-Term) Flow Projections ............................................................................................... 21

3.3 Projected 2045 (Long-Term) Flow Projections ............................................................................................... 26

3.4 Projected 2070 (Ultimate) Flow Projections ................................................................................................... 26

3.5 System Flow Summary ...................................................................................................................................... 26 4 Collection System Capacity Analysis ....................................................................................................................... 27

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4.1 Design Criteria ..................................................................................................................................................... 27

4.2 Pipeline Evaluation ............................................................................................................................................. 28

4.3 Hydraulic Model Development ......................................................................................................................... 28

4.3.1 Dry Weather Flow Loading ............................................................................................................... 29

4.3.2 Wet Weather Flow Loading .............................................................................................................. 29

4.3.3 Model Calibration .............................................................................................................................. 29

4.4 Capacity Analysis ................................................................................................................................................ 32

4.4.1 Existing (2020) Flow Capacity Evaluation ...................................................................................... 32

4.4.2 Near-Term (2030) Flows Capacity Evaluation ............................................................................... 37

4.4.3 Long-Term (2045) Capacity Evaluation .......................................................................................... 42

4.4.4 Buildout (2070) Flows Capacity Evaluation ................................................................................... 46

4.4.5 Lift Station and Forcemain Analysis................................................................................................ 50

4.4.6 Capacity Analysis Summary ............................................................................................................. 51 5 WWTP Process Evaluation ........................................................................................................................................ 55

5.1 Process Overview ................................................................................................................................................ 55

5.1.1 Previous Studies ................................................................................................................................ 57

5.2 Summary of Regulatory Permits ....................................................................................................................... 58

5.3 Process Performance and Capacity Evaluation ............................................................................................. 59

5.3.1 Individual Unit Process Performance .............................................................................................. 59

5.3.2 Effective Capacity .............................................................................................................................. 64

5.4 72-Hour Power Outage Evaluation ................................................................................................................... 65

5.4.1 Existing Backup Power Generators ................................................................................................. 65

5.4.2 Existing Protocols............................................................................................................................... 65

5.4.3 Existing Operational Challenges ...................................................................................................... 65

5.4.4 Mitigation Strategies ......................................................................................................................... 66

5.5 Potential Sites for Future WWTP Expansion ................................................................................................... 66

5.6 Cogeneration Cost-Benefit Analysis ................................................................................................................. 67

5.6.1 Background on Cogeneration .......................................................................................................... 67

5.6.2 Opportunity for Cogeneration at Redlands WWTP ........................................................................ 69

5.6.3 Life-Cycle Cost Analysis Model ......................................................................................................... 70

5.6.4 Summary and Comparison .............................................................................................................. 72

5.7 WWTP Process Evaluation Conclusions and Recommendations ................................................................ 73 6 Recommendations..................................................................................................................................................... 75

6.1 Pipeline Capacity Improvement Recommendations ..................................................................................... 75

6.2 Lift Station Operations Recommendations ..................................................................................................... 87

6.3 WWTP Process Recommendations .................................................................................................................. 87

6.4 Project Cost Summary ....................................................................................................................................... 87

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TABLES
Table ES.1: Existing and Projected Sewer Flows ............................................................................................................. xi Table ES.2: Sewer Hydraulic Model Calibration Results ............................................................................................... xii Table ES.3: Redlands WWTP Effective Capacity ........................................................................................................... xiii Table ES.4: Project Cost Summary................................................................................................................................... xv Table 2.1: Gravity Pipeline Summary by Diameter, Material and Length1 .................................................................. 8 Table 2.2: Gravity Pipeline by Age ..................................................................................................................................... 8 Table 2.3: Existing Sewer Siphons .................................................................................................................................. 10 Table 2.4: Existing Diversion Manholes (10-inch pipe and larger) ............................................................................. 14 Table 2.5: City-Owned Sewer Lift Station Data .............................................................................................................. 14 Table 2.6: Land Use Summary ........................................................................................................................................ 18 Table 3.1: Existing and Projected Population ................................................................................................................ 21 Table 3.2: Unit Sewage Flow Factors .............................................................................................................................. 24 Table 3.3: Additional Loads from Near-Term Developments ...................................................................................... 24 Table 3.4: Transit Villages Unit Sewage Flow Factors1 ................................................................................................. 25 Table 3.5: Transit Villages Specific Plan Development ................................................................................................ 25 Table 4.1: Design and Evaluation Criteria ...................................................................................................................... 27 Table 4.2: Sewer Hydraulic Model Calibration Results ................................................................................................ 29 Table 4.3: Recommended Existing (2020) System Capacity Improvements ........................................................... 32 Table 4.4: Recommended Near-Term (2030) System Capacity Improvements ...................................................... 37 Table 4.5: Recommended Long-Term (2045) System Capacity Improvements ...................................................... 42 Table 4.6: Recommended Buildout (2070) System Capacity Improvements .......................................................... 46 Table 4.7: PWWF San Bernardino/Mountain View Lift Station Capacity Analysis ................................................... 50 Table 4.8: ADWF San Bernardino/Mountain View Wet Well Capacity Analysis ........................................................ 51 Table 4.9: Existing and Projected Sewer Flows ............................................................................................................. 51 Table 4.10: Summary of Recommended System Capacity Improvements (All Phases) ......................................... 52 Table 5.1: Summary of Previous Report ........................................................................................................................ 57 Table 5.2: Conventional and Recycled Water Effluent Discharge Requirements .................................................... 58 Table 5.3: Mountainview Power Company Discharge Requirements ........................................................................ 59 Table 5.4: Redlands WWTP Process Performance Summary ..................................................................................... 60 Table 5.5: Redlands WWTP Operating Parameters ...................................................................................................... 62 Table 5.6: Redlands WWTP Effective Capacity.............................................................................................................. 64 Table 5.7: CHP Engine Types and Specifications .......................................................................................................... 68 Table 5.8: Lifecycle Cost Model Inputs ........................................................................................................................... 70 Table 5.9: O&M Cost Estimate for Existing Conditions ................................................................................................ 70 Table 5.10: Capital Cost Estimates ................................................................................................................................. 71 Table 5.11: O&M Cost Estimate for 75% operation ..................................................................................................... 72

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Table 5.12: O&M Cost Estimate for 90% operation ..................................................................................................... 72 Table 5.13: Comparison of major cost items between existing and proposed upgrades over 20 years ............. 73 Table 6.1: Recommended Pipeline Capacity Projects ................................................................................................. 75 Table 6.2: Lift Station Recommendations ..................................................................................................................... 87 Table 6.3: WWTP Process Recommendations .............................................................................................................. 87 Table 6.4: Project Cost Summary .................................................................................................................................... 88

FIGURES
Figure 1.1: Regional Map .................................................................................................................................................. 3 Figure 1.2: Service Area Boundary ................................................................................................................................... 4 Figure 2.1: Sewer Collection System ............................................................................................................................... 9 Figure 2.2: Orange Blossom Trail and Morey Arroyo Creek Siphons.......................................................................... 11 Figure 2.3: Domestic Ave West End Siphon ................................................................................................................. 12 Figure 2.4: Mountain View Ave at Lugonia Ave Siphon ................................................................................................ 13 Figure 2.5: Sewer Lift Station Location Map ................................................................................................................ 15 Figure 2.6: WWTP Influent Flow 24-Hour Dry Weather (August 7-8, 2020) and Wet Weather (March 12, 2020) Diurnal Curves ..................................................................................................................................................... 17 Figure 2.7: Land Use within Sewer Service Area.......................................................................................................... 19 Figure 3.1: Near-Term Developments Location Map .................................................................................................. 22 Figure 3.2: Near-Term Developments Location Map (Downtown Redlands Area) ................................................. 23 Figure 4.1: 24-Hour WWTP Dry Weather Calibration .................................................................................................... 30 Figure 4.2: 24-Hour WWTP Wet Weather Calibration ................................................................................................... 31 Figure 4.3: Results of Existing (2020) PWWF Capacity Evaluation ........................................................................... 33 Figure 4.4: Cajon St (Between Cypress Ave and Fern Ave) Capacity Evaluation ..................................................... 34 Figure 4.5: Cajon St (South of E Citrus Ave) Capacity Evaluation .............................................................................. 35 Figure 4.6: Alley East of Alabama St (Between San Bernardino Ave and Palmetto Ave) Capacity Evaluation ... 36 Figure 4.7: Results of Near-Term (2030) Capacity Evaluation with 2020 Improvements ..................................... 38 Figure 4.8: Brockton Ave at 6th St Capacity Evaluation ................................................................................................ 39 Figure 4.9: Citrus Plaza Dr (South of San Bernardino Ave) Capacity Evaluation ..................................................... 40 Figure 4.10: Nevada St (North of Palmetto Ave) Capacity Evaluation ...................................................................... 41 Figure 4.11: Results of Long-Term (2045) Capacity Evaluation with 2020 and 2030 Improvements ............... 43 Figure 4.12: South Ave (Between Garden St and Franklin Ave) Capacity Evaluation .............................................. 44 Figure 4.13: Cajon St (Between 600 feet North of Highland Ave and Cypress Ave) Capacity Evaluation ........... 45 Figure 4.14: Results of Buildout (2070) Capacity Evaluation with 2020, 2030, and 2045 Improvements ...... 47 Figure 4.15: South Ave at Franklin Ave Capacity Evaluation ...................................................................................... 48 Figure 4.16: Cajon St at Vine St Capacity Evaluation ................................................................................................... 49 Figure 4.17: Recommended Capacity Improvements (All Phases) ........................................................................... 53 Figure 5.1: Liquids Process Flow Diagram ..................................................................................................................... 56

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Figure 5.2: Solids Process Flow Diagram. ...................................................................................................................... 56 Figure 5.3: Existing WWTP Site Layout. .......................................................................................................................... 57 Figure 5.4: Potential Areas of Expansion ....................................................................................................................... 67 Figure 5.5: Typical Process Flow Diagram for Cogeneration ....................................................................................... 69 Figure 6.1: Recommended Pipeline Improvements .................................................................................................... 76 Figure 6.2: Results of Cajon St (Between Cypress Ave and Fern Ave) Capacity Improvement Under Existing (2020) Conditions, Sized for Buildout (2070) Conditions ............................................................................ 77 Figure 6.3: Results of Cajon St (South of E Citrus Ave) Capacity Improvement Under Existing (2020) Conditions, Sized for Buildout (2070) Conditions .............................................................................................................. 78 Figure 6.4: Results of Alley East of Alabama St (Between San Bernardino Ave and Palmetto Ave) Capacity Improvement Under Existing (2020) Conditions, Sized for Buildout (2070) Conditions ......................... 79 Figure 6.5: Results of Brockton Ave at 6th St Capacity Improvement Under Near-Term (2030 Conditions), Sized for Buildout (2070) Conditions ......................................................................................................................... 80 Figure 6.6: Results of Citrus Plaza Dr (South of San Bernardino Ave) Capacity Improvement Under Near-Term (2030 Conditions), Sized for Buildout (2070) Conditions ............................................................................ 81 Figure 6.7: Results of Nevada St (North of Palmetto Ave) Capacity Improvement Under Near -Term (2030 Conditions), Sized for Buildout (2070) Conditions ........................................................................................ 82 Figure 6.8: Results of South Ave (Between Garden St and Franklin Ave) Capacity Improvement Under Long-Term (2045) Conditions, Sized for Buildout (2070) Conditions ............................................................................ 83 Figure 6.9: Results of Cajon St (Between 600 feet North of Highland Ave and Cypress Ave) Capacity Improvement Under Long-Term (2045) Conditions, Sized for Buildout (2070) Conditions ............................................. 84 Figure 6.10: Results of South Ave Capacity Improvement Under Buildout (2070) Conditions............................. 85 Figure 6.11: Results of Cajon St (North of Vine St) Capacity Improvement Under Buildout (2070) Conditions. 86

APPENDICES
A. Near-Term Developments
B. 2021 SOP Plant Power Outage
C. Cogeneration Pre-Cleaning Technologies
D. Cogeneration Unit Cut Sheet
E. Project Cost Summary Detail

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Acknowledgements
We appreciate the combined efforts of the entire project team in the development and preparation of the sewer master plan. Our project team includes staff from the City and Dudek. The efforts of the following individuals are respectfully and gratefully acknowledged for their contributions to the completion of the evaluations presented in this report:

City of Redlands
Veronica Medina, EIT, Project Manager
John Harris, MUED Director
Goutam Dobey, P.E., Engineering Manager
Kevin Watson, Utilities Operations Manager
Fernando Mata, Wastewater Superintendent
James Estrada, Wastewater Collections Supervisor

Dudek
Russ Bergholz, PE, Principal-in-Charge
Elizabeth Caliva, PE, Project Manager
Phil Giori, PE, Senior Engineer
Artin Oroujian, PE, Senior Engineer
Hanna Dodd, PE, Project Engineer
Shannon Brown, PE, Project Engineer
Jenny Li, EIT, Project Engineer
Agata Bugala EIT, Project Engineer

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Acronyms and Abbreviations

afy acre-feet per year in-diam inner diameter
ac acre kWh kilowatt-hour
ADWF average dry weather flow LF Lineal feet
AQMD Air Quality Management District LTSA long term service agreement AWWF average wet weather flow MBR membrane bioreactor
BOD biological oxygen demand MGD million gallons per day CAS conventional activated sludge O&M operations and maintenance CEM continued emissions monitoring OPH operation hour
CHP combined heat and power PDWF peak dry weather flow
CIP Capital Improvement Program PLC Programmable Logic Controller City City of Redlands PS pump station
cu. ft cubic ft (ft3) PVC polyvinyl chloride
d/D Depth to Diameter ratio PWWF peak wet weather flow
DAFT dissolved air flotation tanks RCP reinforced concrete pipe du or DU dwelling unit SCADA supervisory control and data acquisition
D/S downstream SCAQMD South Coast Air Quality Management District
EPS extended period simulation SCR selective catalytic reduction EQ equalization SMP Sewer Master Plan
FOG fats, oils, and grease SOP standard operating procedure ft feet SSO sanitary sewer overflow
GIS Geographic Information System TBD to be determined
gpd gallons per day UNK unknown
gpd/acre gallons per day per acre UPS Uninterrupted Power Supply gpd/DU gallons per day per dwelling unit U/S upstream
H2S hydrogen sulfide VCP vitrified clay pipe
HDR high density residential VS volatile solids
HMI Human Machine Interface VSS volatile suspended solids HRT hydraulic retention time WDR Waste Discharge Requirements i.e. that is WWTP Wastewater Treatment Plant
I/I inflow and infiltration

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Executive Summary
This Executive Summary provides highlights from the following Citywide Wastewater Master Plan report, summarizing the key findings and recommendations of each section. The Executive Summary consists of the following sections:
• Key Project Objectives
• Service Area and System Overview
• Future Flow Projections
• Collection System Hydraulic Model Development and Calibration • Collection System Capacity Analysis Summary
• Wastewater Treatment Plant (WWTP) Process Evaluation
• Capital Improvement Program (CIP) Recommendations

ES-1 Key Project Objectives
In September 2020, the City of Redlands (City) retained Dudek to prepare the City’s citywide wastewater collection system master plan. The goal of this project was to develop a clear understanding of the sewer collection system needs, both existing and future, and establish a management plan that supports those needs.

This 2021 Citywide Wastewater Master Plan seeks to address the following key objectives:
• Construct a new collection system hydraulic model based on current flow and wastewater facilities data and confirm existing and future dry and wet weather capacity. • Perform a capacity analysis and high-level process evaluation on the City’s wastewater treatment plant. • Develop project costs and prioritization of recommended capital improvement projects.

ES-2 Service Area and System Overview
The City of Redlands sewer service area covers approximately 48 square miles and is located 60 miles east of Los Angeles within San Bernardino County in Southern California. The City provides wastewater collection service to most parcels within the City limits through approximately 245 miles of gravity sanitary sewer pipelines, and one City-owned lift station, as shown in Figure ES.1.

All sewage generated within the service area is ultimately conveyed to the City’s 9.5 million gallons per day (MGD) wastewater treatment plant. The WWTP currently operates two parallel treatment systems, a membrane bioreactor (MBR) treatment process with the capability to produce up to 6.0-MGD of recycled water and a conventional process with a capacity of 3.5-MGD.

More than a third of the land within the sewer service area is open space/recreation (36%) and more than a quarter is single family residential (26%). After residential and open space/recreation, a large portion of the land use is public/institutional (18%) and the remaining 20% is made up of agricultural (8%), industrial (6%), commercial (3%) and multi-family residential (2%).

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Figure ES.1: Sewer Collection System

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ES-3 Future Flow Projections
The City’s 2019 population of approximately 72,200 is expected to grow to a buildout population of 90,000 by 2070. This City-wide population growth, combined with 1.1 MGD of additional flows from 55 developments currently planned to be built between 2020 and 2030, produces the estimated total average dry weather flows (ADWFs) and total average wet weather flows (AWWFs) for the City’s collection system found in Table ES.1.

Table ES.1: Existing and Projected Sewer Flows
Year ADWF (MGD) PDWF (MGD) AWWF (MGD) PWWF (MGD)
2020 5.8 8.1 6.5 12.0
2030 6.9 10.4 7.6 12.9
2045 7.7 10.9 8.4 14.2
2070 8.0 11.6 8.7 15.0

ES-4 Collection System Hydraulic Model Development and
Calibration
Available City GIS data for sewer pipelines 10-inches or greater in diameter (plus approximately 13,000 LF or 2.5 miles of 8-inch pipe) were used to develop and Innovyze® InfoSewer® model of the system. To load the model’s dry weather scenarios, ADWFs measured at the WWTP in August 2020 were distributed proportionately through the existing system based on water usage data from the City’s water billing database for calendar years 2017, 2018 and 2019. Similarly, wet weather flows measured at the WWTP on March 12, 2020 were used to distribute loads in the model’s wet weather scenarios.

Once developed, the sewer model was calibrated. Model calibration is a process to ensure model outputs, including average flows, peak flows, and diurnal flow patterns, are consistent with field measured data. Sewer flow monitoring, while commonly used to assist with model calibration, was not performed due to time, and cost limitations. Hourly flow measurements entering the WWTP were exclusively utilized for developing the flow loading of model nodes. The hydraulic model is considered calibrated when both hourly flows and 24-hour flows were within 10% of field measurements. The results of the model calibration are presented in Table ES.2.

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Table ES.2: Sewer Hydraulic Model Calibration Results
2020
WWTP Field Measured
Flow (MGD)
WWTP Modeled Flow
(MGD) Percentage Difference
ADWF 5.81 5.8 0%
PDWF 8.12 8.1 0%
AWWF 6.43 6.5 2%
PWWF 12.04 12.1 1%
Notes:
1 Based on average flows measured from August 1 through August 31, 2020. 2 Value based on average of daily peak flows measured from August 1 through August 31, 2020. 3 Value based on average flows measured on March 12, 2020 wet weather day. 4 Actual measured PWWF on March 12, 2020 was 10 MGD due to limitations of the WWTP influent flow meter, though flow trajectories implied this value was higher. With concurrence with City staff, a value of 12 MGD was used to calibrate the hydraulic model for PWWF.

ES-5 Collection System Capacity Analysis Summary
The capacity of a sewer collection system is typically evaluated under peak wet weather flow (PWWF) conditions when flows are the highest. The calibrated hydraulic model developed for this project was used to evaluate system capacity under PWWF for existing (2020). Anticipated future flow scenarios (2030, 2045 and 2070) were loaded based on the results of the future flow projections analysis and then evaluated for system capacity. Collection system capacity was evaluated by determining the maximum depth over diameter (d/D) values in the system estimated during peak flows.

The existing and future capacity analyses resulted in approximately 10,500 linear feet (LF) of pipeline being identified for improvement based on a d/D trigger criterion of 1.0 (100% full flow) under anticipated PWWF conditions .

Recommended upsizing of pipelines are based on meeting pipeline design criteria under anticipated ultimate (2070) PWWF conditions.

In addition to evaluating pipeline capacity, the capacity of the lift station and wet well were also evaluated. Based on projected sewer inflow rates and with the largest pump out of service, the San Bernardino/Mountain View lift station is capable of handling PWWF throughout buildout of the system. When the pump in the San Bernardino/Mountain View lift station is in operation, the existing 12-inch and 14-inch forcemain velocities fall within the range allow by this master plan’s design criteria, or between a minimum 2.5 feet per second (fps) and a maximum of 8 fps.

The existing wet well of the San Bernardino/Mountain View lift station does not meet the design criteria for emergency storage of 6 hours of ADWF. However, in the event of a power outage, there is an existing overflow discharge pipe that will take excess sewage flow by gravity from the San Bernardino/Mountain View lift station to the San Bernardino Wastewater Facility. The wet well currently provides approximately 2.5 hours of emergency storage. As development continues, that storage duration is projected to drop to approximately 1.5 hours in 2045.

ES-6 WWTP Process Evaluation
For this master plan, a high-level WWTP treatment processes evaluation was performed with a focus on near-term, long- term and buildout capacity. Individual unit process capacities were evaluated under current loading conditions as well as anticipated future loadings (2030, 2045, 2070). Results from the evaluation are intended to assist the City to determine potential near -term, long-term, and buildout upgrade needs and operations & maintenance (O&M) considerations for the WWTP. Unit process capacities normalized to average daily influent flow are summarized in Table ES.3.

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Table ES.3: Redlands WWTP Effective Capacity
Unit Process
Avg. Flow Projections (MGD)
ADF
Permitted
Capacity
Current
(2019-
2020)
Near-
Term
(2030)
Long-Term
(2045)
Buildout
(2070)
Headworks 9.5 6 7 7.8 8.1
Raw Sewage PS 9.5 6 7 7.8 8.1
Primary Clarifiers 9.5 6 7 7.8 8.1
Peak Ponds (Flow Equalization) 9.5 6 7 7.8 8.1
Aeration Basins (CAS) 3.5 3.25 3.25 3.25 3.25
Aeration Basins (MBR) 6 2.8 3.8 4.6 4.9
Fine Screens (not existing) - - - - -
MBR System 6 2.8 3.6 4.4 4.8
Chlorine Contact Tanks 6.6 2.8 3.6 4.4 4.8
Recycled Water PS 6.6 1.8 - - -
Effluent PS 9.5 6 7 7.8 8.1
Percolation Ponds (TBD) - - - - -
DAF Thickeners 9.5 - 7 7.8 8.1
Digesters 9.2 - 7 7.8 8.1
Centrate Management (TBD) - - - - -
Centrifuges (TBD) - - - - -
Digester Gas Facilities (TBD) - - - - -

The analysis found that the present treatment system is sufficient to meet projected demands in the near-term, long- term, and ultimate buildout. Solids treatment capacity and performance requires additional evaluation to address changes to influent loading concentrations and/or if the City pursues energy resource recovery through acceptance of food waste and/or FOG in conjunction with digester gas cogeneration and/or treatment and sale. A high-level cost estimate suggests that a cogeneration system would conservatively have a payback period between 11 and 16 years and save the City between $1 to $3 million over its 20-year useful life, before accounting for waste heat recovery. A cogeneration system would help the City reduce greenhouse gas (GHG) and other air quality emissions while saving on electricity costs.

The property size of the WWTP is large enough to accommodate the phased replacement and upgrade of facilities over time without causing significant constructability or maintenance of plant operations issues. A large portion of the plant site is used for sludge drying beds, which can be removed and replaced with mechanical dewatering and sludge cake storage if necessary. In addition, when the secondary clarifiers are abandoned in lieu of a full process conversion to membrane bioreactors (MBR), this portion of the site can be utilized for additional solids handling and/or gas handling facilities.

ES-7 CIP Recommendations
Capital Improvement Plan (CIP) projects were identified for pipelines, the San Bernardino/Mountain View Lift Station, and the WWTP.

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A total of 10 pipeline improvements were identified, shown graphically in Figure ES.2. Due to the capacity analysis being based on a hydraulic model calibrated on only the WWTP influent flow meter, it is recommended that system- wide flow monitoring (CIP Project P-0) be performed prior to commencing each improvement. The system-wide flow monitoring should ensure a flow meter at each of the recommended pipeline improvement locations noted below.

It is recommended the City conduct an Optimization Study on the San Bernardino/Mountain View Lift Station to determine if there are opportunities to optimize operations to reduce power costs.

Figure ES.2: Recommended Pipeline Improvement Projects

It is recommended that the City develop a Solids Management Plan (Project WWTP-01) in the event the City elects to receive food waste, fats, oils and grease ( FOG), and/or if solids loads to the WWTP increase. Additionally, it is recommended the City to consider replacing the existing, not-in-use cogeneration system with a new modern system (Project WWTP-02), as this could reduce electricity usage rates by utilizing WWTP produced biogas. A new, optimized cogeneration system can also significantly reduce air pollution levels from the plant as biogas wouldn’t be directly flared off to the atmosphere and would function as a reliable source for any heating process within the WWTP. Project costs for the preliminary design of this new modern Cogeneration Facility and other CIP projects are listed in Table ES.4.

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Table ES.4: Project Cost Summary

Existing (2020) Near-Term (2030) Long-Term (2045) Buildout (2070) P-0 System-Wide Flow Monitoring Install thirty (30) flow meters throughout existing sewer system
Confirm the need for each improvement
based on real-time flow monitoring data
162,000$ - - -
P-1 Cajon St, Cypress Ave to Fern Ave, Pipeline
Upsizing
Upsize 1,350 LF of 10-inch to 12-inch Max d/D is 1.0 under 2020 PWWF 827,000$ - - - P-2 Cajon St at Citrus Ave Pipeline Upsizing Upsize 100 LF of 12-inch to 15-inch Max d/D is 1.0 under 2020 PWWF 141,000$ - - - P-3 Alabama St Pipeline Upsizing and Realignment Install concrete plug to abandon 3,100 LF of existing 24-inch and 30-inch;
Build 920 LF of new 24-inch in San Bernardino
Ave;
Build 2,700 LF of 36-inch in Alabama St
Max d/D is 1.0 under 2020 PWWF 4,967,000$ - - - P-4 Brockton Ave Pipeline Upsizing Upsize 700 LF of 8-inch to 10-inch Max d/D is 1.0 under 2030 PWWF - 445,000$ - - P-5 Citrus Plaza Dr Pipeline Upsizing Upsize 350 LF of 24-inch to 27-inch Max d/D is 1.0 under 2030 PWWF - 671,000$ - - P-6 Nevada St Pipeline Upsizing Upsize 1,900 LF of 27-inch to 30-inch Max d/D is 1.0 under 2030 PWWF - 2,452,000$ - - P-7 South Ave West of Franklin Ave Pipeline Upsizing Upsize 300 LF of 8-inch to 10-inch Max d/D is 1.0 under 2045 PWWF - - 233,000$ - P-8 Cajon St between Highland Ave and Cypress Ave
Pipeline Upsizing
Upsize 2,180 LF of 10-inch to 12-inch Max d/D is 1.0 under 2045 PWWF - - 1,136,000$ - P-9 South Ave at Franklin Ave Pipeline Upsizing Upsize 300 LF of 8-inch to 10-inch Max d/D is 1.0 under Buildout PWWF - - - 233,000$ P-10 Cajon St at Vine St Pipeline Upsizing Upsize 300 LF of 12-inch to 15-inch Max d/D is 1.0 under Buildout PWWF - - - 346,000$ Total Gravity Sewer Projects: 6,097,000$ 3,568,000$ 1,369,000$ 579,000 $ LS-1 San Bernardino/Mountain View LS Optimization
Study
Conduct study to evaluation optimization of the
MVLS
Pumps consistently operating at reduced
speeds
40,000$ - - -
40,000 $ - $ - $ - $ WWTP-1 Solids Management Plan Determine present solid loads and solids handling capacity at the plant.

Needed in the event the City elects to
receive food waste, FOG and/or if solids
loads to the plant increase.
150,000$
WWTP-2 Cogeneration Facility Preliminary Design Preliminary design of new cogeneration facility for the WWTP.

Estimated 11 year payback period for
construction of new Cogen facility.
300,000$
450,000 $ 0 0 0
6,587,000$ 3,568,000$ 1,369,000$ 579,000 $
Total WWTP Projects:

TOTAL:

Lift Station Projects
Wastewater Treament Plant Projects
Project Costs by Planning Period ($)
Project ID Project Name Description Justification
Gravity Sewer Projects
Total Lift Station Projects:

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1 Introduction
This Wastewater Master Plan report for the City of Redlands (City) evaluates the operation and capacity of the existing wastewater collection system and wastewater treatment plant within the City of Redlands and makes recommendations for future system improvements. The report was prepared by Dudek. This introductory section provides background information on the scope and objectives of the Master Plan report, the City sewer system and services area, and the contents and organization of the report.

1.1 Background and Master Plan Objectives
In September 2020, the City retained Dudek to prepare the City’s first wastewater master plan in over two decades. The City’s sewer master plan was updated in 1998. Prior to 1998, the last master plan had been completed in 1972. As part of the 1998 master plan, the City had a computerized hydraulic model of the collection system prepared in conjunction with a geodatabase (GIS) of the infrastructure.

This 2021 Citywide Wastewater Master Plan update seeks to address the following key objectives:
• Construct a new collection system hydraulic model based on current flow and wastewater facilities data and confirm existing and future dry and wet weather capacity. • Perform a high-level capacity analysis and process evaluation on the City’s wastewater treatment plant. • Develop project costs and prioritize recommended capital improvement projects.

1.2 Previous Master Plans
The primary objective of the 1998 Wastewater Collection System Master Plan was to identify collection system improvements and extensions that would be required within the planning period of 1996 to 2030. Additionally, the 1998 Master Plan converted the City’s wastewater collection system maps to a GIS database to facilitate creation of a new hydraulic model of the primary (trunk) sewers. Analysis of the existing (1996) and buildout (2030) land use databases led to a projection that the potential sewer drainage area would more than triple from 9,160 acres in 1996 to 29,400 acres in 2030. The 1998 Master Plan ultimately recommended 14 primary sewer improvement projects totaling 26,500 lineal feet (LF) designed to correct hydraulically deficient pipes in the existing system. None of these projects had been implemented at the time of writing this report. To further accommodate the City’s anticipated growth, the 1998 Master Plan also identified three primary sewer extensions: (1) San Timoteo/Live Oak Canyons Extension, (2) East Valley Corridor Extension, and (3) Eastern Mentone Extension; totaling approximately 37,940 ft of new sewer mains ranging from 12- inch to 18-inch in diameter. Like the primary sewer improvement projects, no sewer extension projects had been undertaken at the time of writing this report.

1.3 Service Area Overview
The City of Redlands was incorporated in 1888. A map of the region is presented in Figure 1.1. The current (2019) population of the City is approximately 72,200. Sewer system collection and treatment operation and maintenance is provided by the City Municipal Utilities and Engineering Department.

The City of Redlands sewer service area covers approximately 48 square miles and is located 60 miles east of Los Angeles in Southern California. The City is surrounded by several other Cities and unincorporated areas of San

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Bernardino County, as shown in Figure 1.2. Average annual precipitation is 14 inches and most rainfall occurs between December and March.

The City of Redlands provides wastewater collection service to most parcels within the City limits through approximately 245 miles of gravity sanitary sewer pipelines. The City’s wastewater collection system conveys untreated wastewater to their existing 9.5-MGD wastewater treatment plant. The wastewater treatment plant (WWTP) currently operates two parallel treatment systems, a membrane bioreactor treatment process with the capability to produce up to 6.0-MGD of recycled water and a conventional process with a capacity of 3.5-MGD.

1.4 Summary of Scope of Work
The following are primary tasks completed as part of the research, analysis, assessment and preparation of the master plan.
• Data Collection and Review
• Model Development, Calibration and Capacity Analysis
• WWTP Process Evaluation
• Recommended CIP Projects
• Wastewater Master Plan Report

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Figure 1.1: Regional Map

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Figure 1.2: Service Area Boundary

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1.5 Report Organization
The following list summarizes sections included in this report. • 1.0 – Introduction describes the Master Plan Update background, objectives, scope of work, and report organization, key characteristics of the collection system, WWTP, and service area. • 2.0 – Existing System Description summarizes the existing land use and current collection system infrastructure elements. Also included is a summary of the WWTP and WWTP inflow patterns used to calibrate the hydraulic model.
• 3.0 – Future Flow Projections summarizes anticipated growth in the sewer service area and the sewer loadings used in the future capacity analysis scenarios. • 4.0 – Collection System Capacity Analysis describes the process for development and calibration of the sewer model as well as the results of the existing and future system capacity analysis. • 5.0 – Wastewater Treatment Plant Process Evaluation provides a high-level evaluation of WWTP unit processes under existing, near-, mid-, and long-term capacity projections. A 72-hr power outage evaluation was performed to assess deficiencies in WWTP infrastructure and operational strategies. In addition, a cost benefit analysis for cogeneration of heat and power from digester and landfill gas is presented to assess the viability of the system.
• 6.0 – Recommendations provides a summary of the recommended system improvements identified in the collection system capacity analysis and the WWTP process evaluation.

Included as Appendices to the report are the following supporting materials.

A. Near-Term Developments
B. 2021 SOP Plant Power Outage
C. Cogen Pre-Cleaning Technologies
D. Cogen Unit Cut Sheet
E. Project Cost Summary Detail

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2 Existing System Description
This section summarizes facilities of the City of Redlands wastewater collection system. These facilities include gravity collection sewers, one City-owned lift station and associated force main, and a wastewater treatment plant . Information regarding the existing wastewater collection system facilities was obtained from the City’s sewer syste m Geographic Information System (GIS), previous reports and City staff input.

The following section provides information on the following elements of the existing system:
• Sewer Collection System Summary
• Siphons
• Diversion Manholes
• Sewer Lift Stations and Force mains
• Sewer Flow Patterns
• Sewer Treatment
• Land Use

2.1 Sewer Collection System Summary
The existing sewer collection system is comprised of approximately 245 miles of gravity sewer pipelines with pipe diameters ranging from 3- to 48-inch, as detailed in Table 2.1. The majority (80%) of the pipes are 8-inches in diameter or smaller. Approximately 82% of the system is made up of vitrified clay pipe (VCP) with approximately 16% being polyvinyl chloride (PVC). The pipes range in age from 2 to approximately 120 years old (i.e. 1902 installation date) with approximately 34% of pipelines being over 50 years old, as presented in Table 2.2. All flows generated within the City are conveyed to the City’s existing 9.5-MGD wastewater treatment plant for treatment and disposal. Figure 2.1 summarizes the existing sewer collection system infrastructure.

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Table 2.1: Gravity Pipeline Summary by Diameter, Material and Length1 Diameter
(inches)
Length of Pipe (ft)2 % of
Total VCP Concrete/RCP CIP/DIP PVC Other3 Total
3 200 - - - - 200 0.0%
4 1,912 - - - 531 2,443 0.2%
6 31,799 - - 379 - 32,179 2.5%
8 793,914 5,042 188,993 12,394 1,000,342 77.3%
10 34,022 1,150 663 342 52 36,230 2.8%
12 54,625 - 1,627 4,582 1,318 62,153 4.8%
14 633 - 33 - 3 669 0.1%
15 46,465 - - 10,234 10 56,709 4.4%
18 43,000 - 205 2,646 671 46,523 3.6%
20 2,726 - - - 664 3,389 0.3%
21 14,082 - - - - 14,082 1.1%
24 16,792 - 357 - - 17,150 1.3%
27 2,177 - - - 2,338 4,515 0.3%
30 9,359 - 1,471 1,691 1,324 13,844 1.1%
36 130 - - 1,932 - 2,063 0.2%
48 - 1,361 - - - 1,361 0.1%
Totals 1,051,837 2,511 9,399 210,800 19,304 1,293,850 100% % of Total 81.3% 0.2% 0.7% 16.3% 1.5% 100% --
Notes:
1 Summary of data from GIS provided by City in 2020 for this study. 2 Material type definitions include vitrified clay pipe (VCP), reinforced concrete pipe (RCP), cast iron pipe (CIP), ductile iron pipe (DIP) and plastic/polyvinyl chloride (PVC).
3 Other pipeline materials include asphalt concrete, elastometric-coated steel, truss and unknown.

Table 2.2: Gravity Pipeline by Age
Install Year Length of Pipe (ft) % of Total
Unknown 3,034 0.2%
1902-1949 70,661 5.5%
1950-1959 161,492 12.5%
1960-1969 202,744 15.7%
1970-1979 276,124 21.3%
1980-1989 247,100 19.1%
1990-1999 118,627 9.2%
2000-2009 166,417 12.9%
2010-2019 47,651 3.7%
Total 1,293,850 100%

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Figure 2.1: Sewer Collection System

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2.2 Siphons
The existing sewer collection system contains six (6) siphons, as detailed in Table 2.3 and shown graphically in Figures

2.2, 2.3 and 2.4. An inverted siphon is a dip or sag in a sewer used to cross under a structure, channel, or stream. The sewer pipe in the inverted siphon is below the hydraulic grade line of the sewage flow and thus is always full of wastewater and under low pressure. In siphon design, it is good practice to have a multi-barrel siphon configuration to allow for both redundancy and cleaning during normal operation, as five of the six do in the City’s system. The reduced diameter of the siphons, as designed for the City’s multi-barrel configurations, increases flushing velocity, which is also a good design factor to note.

Table 2.3: Existing Sewer Siphons
Siphon
No. Name Location & Manhole ID
Structure
Crossing
Pipe Size
(inch)
Length
(ft)

U/S & D/S
Pipe Diam
(inch)
Install
Year
1 Nevada &
Orange
Nevada St north of Orange
Ave
(MH ID I37-5 to J37-4)
Morey Arroyo
Creek
Triple Barrel /
15”, 8”, 15”
105 21” & 21”
1986
2 Kansas St
Kansas St at Orange
Blossom Trail
(MH ID J36-9 to J36-8) 3188
Flood Control
Channel
Double Barrel /
10” & 15”

72 24” & 24” 1960
3 Domestic
West of the west end of
Domestic Ave
(MH ID N35-12 to N35-14)
Flood Control
Channel
Triple Barrel /
12”, 6”, 12”

192

18” & 18”
1983
4 Nevada &
Orange
Blossom Trail
Nevada St at Orange
Blossom Trail
(MH ID I37-1 to J37-7)
Flood Control
Channel
Triple Barrel /
15”, 8”, 15”
101 21” & 21”
1986
5 Mountain
View Ave
Mountain View Ave at
Lugonia Ave
(MH ID L39-12 to L39-15)
Flood Control
Channel
Triple Barrel /
12”, 6”, 12”
215 15” & 18”
1979
6 Tennessee St
Tennessee St at Orange
Blossom Trail
(MH ID J35-52 to J35-54)
Flood Control
Channel 10”
641 10” & 10”
UNK
Notes:
1 There was no as-built drawing provided for this siphon; therefore, siphon length was estimated using the straight-line distance from a GIS aerial dataset.

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Figure 2.2: Orange Blossom Trail and Morey Arroyo Creek Siphons

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Figure 2.3: Domestic Ave West End Siphon

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Figure 2.4: Mountain View Ave at Lugonia Ave Siphon

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2.3 Diversion Manholes
Diversion manholes are unique manholes where sewer flow can be conveyed through more than one outlet. Typically, stop logs are used to intentionally block one outlet to force water into an intended downstream path. When evaluating system capacity, the accurate representation of flow patterns through diversion manholes is important. During the process of investigating the City’s GIS data, two (2) diversion manholes for pipes larger than or equal to 10-inches were identified, as shown graphically on Figure 2.1. The diversion manholes are listed in Table 2.4.

Table 2.4: Existing Diversion Manholes (10-inch pipe and larger) ID MH No. Location
Main
Invert
Elevation
(ft)
Main Invert
Diameter
(inch) and
Cardinal
Direction
Overflow
Invert
Elevation
(ft)
Overflow
Invert
Diameter
(inch) and
Cardinal
Direction
Difference
Between
Overflow and
Main Inverts (ft)
A MH_N37_8 Palmetto Ave 1,300
ft east of Nevada St
1195.2 48”, North 1197.89 20”, West 2.7
B MH_I35_22 Tennessee St 650 ft
north of Orange Ave
1262.31 10”, North 1262.81 8”, East 0.5

2.4 Sewer Lift Stations and Force Mains
The existing sewer system includes one (1) active, City-owned, operated and maintained sewer lift station located at San Bernardino Ave and Mountain View Ave, and shown graphically in Figure 2.5. In the event of a power outage, the San Bernardino/Mountain View Lift Station has a discharge pipe that diverts flow to the San Bernardino Wastewater Facility. A street view of the exterior of the lift station is shown in Figure 2.6. Table 2.5 provides general available lift station information.

Table 2.5: City-Owned Sewer Lift Station Data
Lift Station
Name Location Year Built
Number of
Pumps
Design Flow
per Pump
(MGD)
Force Main
Diameter
(inch)
Individual
Force Main
Length (ft)
San Bernardino/
Mountain View
Southeast corner
of San Bernardino
Ave and Mountain
View Ave
1989
2 (duty/standby)
on VFD

4.0 Dual
(12”/14”) 7,800

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Figure 2.5: Sewer Lift Station Location Map

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Figure 2.6: Street View of Mountain View Lift Station

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2.5 Sewer Flow Patterns
The City does not have recent sewer collection system flow monitoring data. However, data from the WWTP influent flow meter was available to assess overall sewer flow patterns in the City’s collection system. Hourly influent flow meter data was obtained from the WWTP from March through September 2020 to evaluate wet weather and dry weather flow patterns, respectively. Figure 2.7 presents a typical 24-hour dry weather flow pattern at the City’s WWTP. Systemwide average dry weather flow (ADWF) as measured at the WWTP is estimated at 5.8 MGD based on average flows for the month of August 2020. Figure 2.6 also shows one-minute WWTP influent flow meter data from the maximum wet weather influence day measured, which was the March 12, 2020 wet weather event. As evidenced in the graph, the WWTP influent flow meter measures to a maximum of 10 MGD. It is assumed that flow was greater than 10 MGD from approximately 3:30 pm to 6:30 pm that day. The WWTP influent flow meter was not able to measure flows above 10 MGD.

Figure 2.7: WWTP Influent Flow 24-Hour Dry Weather (August 7-8, 2020) and Wet Weather (March 12, 2020) Diurnal Curves

2.6 Sewer Treatment
The City of Redlands WWTP system provides for the collection, treatment, and disposal of municipal sewage. The system was constructed in 1962 and the most recent facility rehabilitation occurred in 2021. The WWTP has a permitted annual average flow of 9.5 million gallons per day (MGD). Currently, the WWTP operates two parallel treatment systems, a membrane bioreactor (MBR) process with the capability to produce up to 6.0 MGD of recycled water and a conventional activated sludge (CAS) process with a capacity of 3.5 MGD. Typical influent

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average daily flow is approximately 5.8 MGD. More detail on the City’s sewer treatment program can be found in Section 5.

2.7 Land Use
Table 2.6 summarizes the distribution of various land uses within the City’s sewer collection system service area, which extends beyond the City boundary and into San Bernardino County. Figure 2.8 presents the land use map of the sewer service area based on the most recent City data provided.

Table 2.6: Land Use Summary
Land Use Type Area (acres) Percentage of
Total City Area
Single Family Residential1 8,095 26%
Multi-Family Residential 590 2%
Commercial 1,063 3%
Industrial 1,831 6%
Public/Institutional2 5,394 18%
Open Space/Recreation3 11,155 36%
Agricultural 2,553 8%
TOTAL 30,681 100%
Notes:
1 Includes mobile home parks.
2 Includes public facilities, transportation, schools, utilities, and right-of-way 3 Includes parking lots, but does not include bodies of water

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Figure 2.8: Land Use within Sewer Service Area

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3 Future Flow Projections

3.1 Population Growth Projections
This section describes the City’s current and projected population throughout the 2070 planning horizon.

3.1.1 Existing Population
According to the 2019 Community Profile available on the City’s website, the current population of the City was estimated at 72,172 in 2019.

3.1.2 Projected Population
Table 3.1 provides future (2025 through 2070) population projections based on population growth estimates provided in the City of Redlands General Plan 2035 (written in 2017), which projected population growth through 2035.

Table 3.1: Existing and Projected Population
Year 20191 20252 20302 20352 20403 20453 20704
Population 72,172 73,500 76,300 79,100 82,200 85,500 90,000 Notes:
1 Current estimate from City website for 2019.
2 Assumed based on 0.8% growth from the City’s 2035 General Plan. 3 Assumes 0.8% growth rate from the City’s 2035 General Plan continues to 2045. 4 Per 2035 General Plan, buildout population is estimated to be approximately 90,000.

3.2 Projected 2030 (Near-Term) Flow Projections
According to data received from City staff, there are 55 development projects currently planned to be built between 2020 and 2030. Of the 55 projects, 22 are residential (totaling approximately 1,869 dwelling units), 20 commercial, seven (7) industrial, two (2) institutional, and three (3) hotels. Additionally, there is one large mixed-use development, the Transit Villages Specific Plan project, consisting of 2,000 high density residential dwelling units, 10.4 acres of commercial use, 1.3 acres of institutional use, and two hotels. Eleven (11) of the projects are redevelopment projects.

The location of the development projects included in near-term are shown in Figures 3.1 and 3.2. Appendix A provides additional detail on each of the 55 near-term development projects shown in the following figures.

To estimate sewer generation from planned development projects, sewage flow factors were developed for each land use type, based on information from neighboring agencies and industry standards. Table 3.2 presents the unit sewage flow factors applied to 54 of the 55 near-term developments (the Transit Villages Specific Plan development has its own unit sewage flow factors listed in a subsequent table). The projected sewage load of each near-term development project was used in conjunction with 2020 measured flows to create the hydraulic model near-term (2030) loading scenario, as described in more detail in Chapter 4.

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Figure 3.1: Near-Term Development Projects Location Map

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Figure 3.2: Near-Term Development Projects Location Map (Downtown Redlands Area)

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Table 3.2: Unit Sewage Flow Factors
Land Use
Unit Flow Factor
gpd/DU DU/acre gpd/acre
High Density Residential 120 30 -
Medium Density Residential 165 15 -
Single Family Residential 210 3 -
Hotel 110 -
Institutional - 1,000
Commercial - 3,000
Industrial - 3,200
Notes:
gpd = gallons per day
DU = dwelling unit

The total projected near-term sewage loads from the 55 planned developments are summarized in Table 3.3.

Table 3.3: Additional Loads from Near-Term Developments Development Type
Dev’t
Count
Dev’t
Acreage
Total No.

DUs
Total Hotel
Rooms ADWF (MGD)
High Density Residential 2 1.5 177 - 0.02
Medium Density Residential 5 37.32 683 - 0.11
Single Family Residential 15 342.1 1,009 - 0.21
Hotel 3 6.04 - 288 0.03
Institutional 2 21.4 - - 0.02
Commercial 20 36.3 - - 0.11
Industrial 7 41.5 - - 0.13
Transit Villages Specific Plan1 1 75.6 2,000 219 0.47
Totals 55 561.76 3,869 507 1.1
Notes:
1 Transit Villages Specific Plan development is further described in Tables 3.4 & 3.5.

Note that the Transit Villages Specific Plan projected load of 0.47 MGD is 43% of the total projected loads of all near- term developments combined (1.1 MGD). The ADWF of Transit Villages used sewage flow factors from draft Transit Villages Specific Plan, as shown in Table 3.4. Table 3.5 breaks down the different land use types and associated ADWF of the Transit Villages Specific Plan Development.

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Table 3.4: Transit Villages Unit Sewage Flow Factors1
Land Use
Unit Flow Factor
gpd/DU gpd/acre
High Density Residential (HDR) 210 -
Hotel 1002 -
Institutional - 4,536
Commercial - 2,178
Notes:
gpd = gallons per day
DU = dwelling unit
1 Source: Table 8-3 Draft Transit Villages Specific Plan 2 Hotel unit factor is 100 gpd per room

Table 3.5: Transit Villages Specific Plan Development
Development Type Acreage Size (DU)
Size
(Rooms) ADWF (MGD)
High Density Residential (HDR) 63.91
2,000 - 0.42
Hotel - 219 0.02
Institutional 1.3 - - 0.01
Commercial 10.4 - - 0.02
Totals 75.6 2,000 219 0.47
Notes:
1 Transit Villages Specific Plan does not differentiate between the HDR and Hotel areas.

Using the estimated 2020 ADWF of 5.8 MGD from WWTP influent flow meter data, the addition of the estimated loads from the 55 developments anticipated to be built by 2030 projects a system-wide ADWF of approximately 6.9 MGD in 2030. While approximately 11 of the 55 projects are redevelopment (replacement of existing sewer loads), the full 1.1 MGD of anticipated ADWF was used to augment existing flows to provide a conservative sewer flow growth estimate.

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3.3 Projected 2045 (Long-Term) Flow Projections
The City’s existing and projected populations in Table 3.1 were used to calculate the percentage increase in population from 2019 to 2045 (i.e. the population growth factor). This population growth factor of 1.18 (calculated as the 2045 population of 85,500 divided by the 2019 population of 71,172) was multiplied across the existing (2020) collection system ADWF to estimate the increase in sewer loading due to a general infill scenario throughout the service area.

The resulting increase in ADWF through 2045 due to infill was summed with the total near-term (2030) development ADWF in Table 3.3 to determine the total projected 2045 ADWF sewer loading.

3.4 Projected 2070 (Ultimate) Flow Projections
As with the 2045 (Long-Term) projections, the projected ultimate sewer flows were determined using a population growth factor, based on the percentage increase in population from 2019 to 2070 in Table 3.1. The population growth factor of 1.25 (calculated as the 2070 population of 90,000 divided by the 2019 population of 71,172) was multiplied across the existing (2020) collection system ADWF to estimate the increase in sewer loading due to a general infill scenario throughout the entire service area. The resulting projected increase in ADWF through 2070 due to infill was summed with the near-term (2030) development ADWF to produce the total projected 2070 (ultimate) ADWF sewer loading.

3.5 System Flow Summary
Wet weather flows were estimated for each scenario using the 2020 wet weather flow scenario as the base wet weather flow rate, as captured by the March 12, 2020 wet weather event, and adding the increase in ADWF for each planning period described in the previous sections. For example, the estimated 2030 wet weather flow scenario is equal to the measured 2020 AWWF of 6.5 MGD plus the increase in ADWF between 2030 and 2020 of 1.1 MGD; for a total estimated 2030 AWWF of 7.6 MGD. Table 3.6 summarizes the ADWF and AWWF in each sewer model loading scenario, from existing (2020) to projected ultimate (2070).

Table 3.6: Existing and Projected Sewer Flows
Year ADWF (MGD) AWWF (MGD)
2020 5.8 6.5
2030 6.9 7.6
2045 7.7 8.4
2070 8.0 8.7

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4 Collection System Capacity
Analysis
The capacity of the sewer system is analyzed with a hydraulic model and results are evaluated with respect to established and verified design criteria to identify capacity deficiencies. This section describes the design and evaluation criteria, the collection system hydraulic model development and the results of the existing and future capacity evaluations of the City’s sewer collection system. The evaluation method employs the use of the Innovyze® InfoSewer hydraulic modeling software, which performs hydraulic calculations within extended period simulations (EPS).

4.1 Design Criteria
Design and evaluation criteria provide the standards against which the existing system is evaluated. These criteria are also the basis for planning of new facilities to improve existing service or to handle future wastewater flows.

The design criteria recommended for use in this Master Plan Update are based on the 1998 City of Redlands Wastewater Collection System Master Plan’s sewer analysis criteria, criteria from similar and neighboring sewer agencies, as well as industry standards. The recommended sewer design and evaluation criteria for this study are summarized in Table 4.1. It is noted that diurnal patterns used in the hydraulic analysis are based on historical dry and wet weather peak flows observed from WWTP influent flow data, as previously presented in Section 2 and discussed in more detail at the end of this section.

Table 4.1: Design and Evaluation Criteria
Gravity Main Criteria Minimum pipe diameter 8-inches
Minimum allowable velocity at peak dry design flow 2 ft per sec Manning’s Roughness Coefficient 0.013
Depth-to-Diameter Ratio for
Gravity Mains
For sewer mains ≤ 12-inch 0.50
For sewer mains > 12-inch 0.75
Lift Station Criteria Minimum Number of Pumps 2
Minimum Pump Capacity Duty pumps capable of
handling PWWF
Standby Capacity 100% of the largest
pump capacity
Emergency Storage Capacity1 6 hours of ADWF
Velocity for Force Mains Minimum allowable velocity 2.5 ft per sec Maximum allowable velocity 8 ft per sec
Note:
1 Emergency storage capacity calculated based on volume between lag pump start level and max high-water level in the wet well.

The most common capacity evaluation criterion for gravity sewers is the ratio of depth of flow divided by diameter (d/D), which is calculated in the hydraulic model based on Manning’s Equation. The capacity of each gravity sewer is based on the relative depth of flow within the respective pipeline reach. Gravity sewers are not typically

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designed to flow full, as unoccupied space at the top of the pipe is used for conveyance of sewage gases and to provide contingent capacity for wet weather inflow and infiltration (I&I). Pipeline sizing is typically based on the pipeline flowing 75% full at the PWWF if the pipe is larger than 12-inches in diameter (d/D = 0.75). For a pipeline with a diameter of 12-inches or smaller, a d/D factor of 0.50 is used.

Manning’s coefficient of friction factors for pipelines vary with the material and the age of the pipe. A roughness factor as indicated by a Manning’s coefficient (“n”) of 0.013 is commonly used to evaluate existing gravity sewers and for projection of future sizing needs. Studies have indicated that this value provides a conservative estimate of the average friction factor of pipelines over their useful life.

In the design of sewer lift stations, it is required that spare pumping units be included for mechanical reliability. A wastewater facility must be capable of conveying peak wet weather flows with the largest operating unit out of service.

Lift stations are typically equipped with two or more pumps, including one pump of the largest size as a standby unit, and have a secondary or emergency power source consisting of either installed generators or a connection for a portable generator. In lieu of emergency backup power, a lift station may have the ability to overflow to another facility with sufficient capacity to accommodate excess flows. Force mains are evaluated based on maintenance of a minimum or maximum allowable flow velocity, recommended to vary between 2.5 and 8.0 fps. Velocities less than 2.5 fps may result in deposition in the force main, while velocities greater than 8.0 fps can damage the pipeline through excessive abrasion.

4.2 Pipeline Evaluation
As stated in the previous section, the design criteria for gravity sewers provides unoccupied space at the top of the pipe for conveyance of sewage gasses and to provide contingent capacity for wet weather inflow and infiltration. In this Master Plan, the PWWF analysis assumes the timing of peak I&I rates coincide with the PDWF, and the duration of the PWWF condition is brief. When gravity pipelines are evaluated to determine if there is adequate capacity under the PWWF condition, separate pipeline evaluation criteria are often used to determine the permissible flow level before the pipeline should be upsized. These criteria are often referred to as “trigger” criteria. Based on criteria from the City’s 1998 master plan, consistent with those established by other agencies, gravity sewers are permitted to flow up to 100% full (d/D = 1.0) at the PWWF before improvement projects will be identified.

4.3 Hydraulic Model Development
The principal tool utilized in the capacity analysis is a hydraulic model that simulates flow conditions, such as wastewater depth, flow rate, and velocity within the City’s wastewater collection system. The City had GIS data prepared as part of the 1998 Wastewater Collection System Master Plan. As part of this master planning effort, the available GIS data was converted to InfoSewer® modeling software, which is an ArcGIS-based computer program developed by Innovyze® that allows for direct importation of the existing sewer GIS data maintained by the City. Existing sewer GIS data imported into the model includes pipelines and manholes.

Due to the absence of a significant number of invert elevations in the existing GIS data for pipelines under 10- inches in diameter, the hydraulic model was developed for larger diameter (10-inches and greater) pipelines only, plus a few key sections of 8-inch diameter pipe. These pipelines constitute the reaches with the highest amounts of wastewater flow and therefore the higher potential impact in the event of a sewer overflow. Controls in the model were added at the sewer lift station, as well as the two diversion structures in the model, to ensure modeled flows matched field conditions. Additionally, sewer as-builts were used to verify or update the model for areas where the existing data created hydraulic conditions not typical of a gravity fed sewer system.

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4.3.1 Dry Weather Flow Loading
Recent collection system flow monitoring data was not available for loading and calibration of the hydraulic model. In order to allocate flows appropriately, average dry weather wastewater flows measured at the WWTP in August 2020 were distributed proportionately through the existing system based on water usage data from the City’s water billing database for calendar years 2017, 2018 and 2019. Therefore, areas with higher water usage were assumed to have higher relative wastewater generation. Once distributed, modeled flows at the WWTP discharge location in the model were calibrated to measured WWTP influent flows to ensure total dry weather sewer flows in the system were consistent with real world data. This calibration is described in Section 4.3.3.

4.3.2 Wet Weather Flow Loading
As with the dry weather flow loading, wet weather flow monitoring data within the collection system were not collected in the field. Modeled flows at the WWTP location in the model were calibrated to measured WWTP influent flows to ensure total wet weather sewer flows in the system were consistent with real world data on March 12, 2020. This calibration is described in the following section.

4.3.3 Model Calibration
Model calibration is a process to ensure model outputs, including average flows, peak flows, and diurnal flow patterns, are consistent with field measured data. For this hydraulic analysis, because collection system flow monitoring data was not available upstream of the WWTP, model calibration was achieved by comparing and adjusting average dry and peak wet weather flows and 24-hour diurnal flow curves used in the model until the flow patterns within the model output replicated field flow monitoring results at the WWTP influent flow meter for both existing dry and wet weather scenarios. Existing dry weather conditions were based on WWTP influent flow meter data from August 2020, while existing wet weather conditions were based on WWTP influent flow meter data from the March 12, 2020 wet weather day. The hydraulic model was considered calibrated when both hourly flows and 24-hour flows were within 10% of field measurements.

Table 4.2: Sewer Hydraulic Model Calibration Results
2020
WWTP Field Measured
Flow (MGD)
WWTP Modeled Flow
(MGD) Percentage Difference
ADWF 5.81 5.8 0%
PDWF 8.12 8.1 0%
AWWF 6.43 6.5 2%
PWWF 12.04 12.1 1%
Notes:
1 Based on average flows measured from August 1 through August 31, 2020. 2 Value based on average of daily peak flows measured from August 1 through August 31, 2020. 3 Value based on average flows measured on March 12, 2020 wet weather day. 4 Actual measured PWWF on March 12, 2020 was 10 MGD due to limitations of the WWTP influent flow meter, though flow trajectories implied this value was higher. With concurrence with City staff, a value of 12 MGD was used to calibrate the hydraulic model for PWWF.

The following 24-hour flow graph shown on Figure 4.1 presents the field measured and resultant model dry weather flows at the WWTP in the 2020 dry weather hydraulic model scenario.

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Figure 4.1: 24-Hour WWTP Dry Weather Calibration

The following 24-hour flow graph (Figure 4.2) shown presents the field measured, estimated, and modeled wet weather flows at the WWTP in the 2020 wet weather hydraulic model scenario. Note that the WWTP inflow meter cannot measure flows above 10 MGD, though flow trajectories implied this value was higher; therefore, with concurrence with City staff the peak flow was estimated at to be 12 MGD and to occur between the hours of 3:00 PM and 6:00 PM.

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Figure 4.2: 24-Hour WWTP Wet Weather Calibration

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4.4 Capacity Analysis
The following sections summarize the results of the existing (2020), near-term (2030), long-term (2045) and buildout (2070) capacity analyses for the City’s wastewater collection system. Capacity analyses, and sizing of collection system pipelines, are based on an anticipated maximum peak wet weather flow (PWWF) condition; therefore, the PWWF loading values presented in Chapter 3 were used for these analyses. Results of lift station and forcemain analyses are presented in Section 4.4.5.

4.4.1 Existing (2020) Flow Capacity Evaluation
A capacity analysis of the existing collection system was performed under 24-hour peak wet weather flow (PWWF) loading conditions. An extended period simulation (EPS) was run on the system. Maximum depth over diameter (d/D) ratios for all pipes were compared against the d/D of 1.0 (full pipe) trigger criteria discussed in Section 4.2.

Pipes that reach the trigger criteria were flagged for potential upsizing as a CIP project. Three (3) pipeline reaches were found to exhibit a d/D of 1.0 in the existing (2020) PWWF analysis, as presented in Figure 4.3. Each site is shown in more detail in Figures 4.4, 4.5 and 4.6. The recommended upsizing for the pipes listed in Table 4.3 were analyzed under buildout (2070) PWWF conditions and found to meet the gravity main criteria listed in Table

4.1. Initially, the recommended upsizing for the pipeline running between Palmetto Ave and San Bernardino Ave (east of Alabama St) was 36-inches. However, capacity analysis of long-term (2045) peak wet weather flow conditions revealed additional segments of pipe at this location reaching the d/D of 1.0 trigger criteria. To avoid mobilizing two capacity improvement projects at the same location, the recommendation includes the full length of deficient pipelines found in both scenarios. Additionally, due to the pipeline being located within an industrial site, it is recommended the pipeline be re-routed to be located withing roadways. The new proposed route for this stretch of pipe allowed for increased slope. A model simulation of the system with the new proposed alignment and the recommended upsizing confirmed flow velocities did not drop below 2 fps under existing conditions.

Table 4.3: Recommended Existing (2020) System Capacity Improvements Project
ID Location
Ex. Diameter
(inch)
PWWF
Max d/D Length (LF)
Recommended Upsizing
(inch)1
P-1 Cajon St, between Cypress
Ave and Fern Ave

10”

1.0 1,350

12”
P-2 Cajon St, south of E Citrus
Ave
12” 1.0 100 15”
P-3 Alley east of Alabama St,
between San Bernardino Ave
and Palmetto Ave

24” and 30”

1.0 3,100

24” (920 LF)
36” (2700 LF)2
TOTAL 4,550 --
Notes:
1 Recommended upsizing based on accommodating projected buildout (2070) PWWF sewer loads. 2 Due to this pipeline currently being located within the driveway of an industrial building, a new alignment is proposed for this section of pipe, as detailed in further detail in Chapter 6.

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Figure 4.3: Results of Existing (2020) PWWF Capacity Evaluation

SAN BERNARDINO AVE

NEVADA ST PALMETTO AVE

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Figure 4.4: Cajon St (Between Cypress Ave and Fern Ave) Capacity Evaluation

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Figure 4.5: Cajon St (South of E Citrus Ave) Capacity Evaluation

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Figure 4.6: Alley East of Alabama St (Between San Bernardino Ave and Palmetto Ave) Capacity Evaluation

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4.4.2 Near-Term (2030) Flows Capacity Evaluation
The existing (2020) capacity improvements listed in Table 4.3 were incorporated into the collection system, and a capacity analysis was performed under near-term (2030) peak wet weather flow loading conditions. An EPS was run on the system. Maximum depth over diameter (d/D) ratios for all pipes were compared against the d/D of 1.0 trigger criteria discussed in Section 4.2. Results of the near-term (2030) PWWF analysis with existing (2020) improvements are presented in Figure 4.7. These results indicate that three (3) additional reaches, beyond those identified in the existing (2020) PWWF scenario, exceeded the trigger criterion of d/D of 1.0, as shown in Figures

4.8, 4.9 and 4.10. As with the existing (2020) evaluation, the recommended upsizing for the pipes listed in Table

4.4 were analyzed under buildout (2070) PWWF conditions and found to meet the gravity main criteria in Table

4.1. Note: Figure 4.8 identifies an 8-inch pipe with a max d/D of 0.40 at Brockton Ave and Herald St that the City recommended for upsizing.

Note: Figure 4.7 shows a short pipe at the inlet of the collection system at the south end of Ford St exhibits a maximum d/D of 1.0 under near-term (2030) PWWF conditions. This pipe was not flagged as a capacity improvement project because the system was assumed to have all adjacent residential loads (picked up by 8-inch sewer pipes) begin at the south end of Ford St and would not take into account the peak hour dampening effect that would normally be seen in the collection system.

Table 4.4: Recommended Near-Term (2030) System Capacity Improvements Project ID Location
Ex.

Diameter
(inch)
PWWF
Max
d/D Length (LF)
Recommended Upsizing
(inch)
P-4 Brockton Ave at 6th St
& Herald St
8 1.0 700 10
P-5 Citrus Plaza Dr, south
of San Bernardino Ave
24 1.0 350 27
P-6 Nevada St, north of
Palmetto Ave
27 1.0 1,900 30
TOTAL 2,950 --

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Figure 4.7: Results of Near-Term (2030) Capacity Evaluation with 2020 Improvements

NEVADA ST

SAN BERNARDINO AVE

PALMETTO AVE

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Figure 4.8: Brockton Ave at 6th St & Herald St Capacity Evaluation

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Figure 4.9: Citrus Plaza Dr (South of San Bernardino Ave) Capacity Evaluation

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Figure 4.10: Nevada St (North of Palmetto Ave) Capacity Evaluation

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4.4.3 Long-Term (2045) Capacity Evaluation
The existing (2020) and near-term (2030) capacity improvements listed in Tables 4.3 and 4.4 were incorporated into the collection system, and a capacity analysis was performed under long-term (2045) peak wet weather flow loading conditions. An EPS was run on the system. Maximum depth over diameter (d/D) ratios for all pipes were compared against the d/D of 1.0 trigger criteria discussed in Section 4.2. Results of the long-term (2045) PWWF analysis with existing (2020) and near-term (2030) capacity improvements are presented in Figure 4.11. These results indicate that two (2) additional reaches beyond those identified in the existing (2020) and near-term (2030) PWWF scenarios exceeded the trigger criterion of d/D of 1.0, as presented in Figures 4.12 and 4.13. As with the previous scenarios discussed in this section, the recommended upsizing for the pipes listed in Table 4.5 were analyzed under buildout (2070) PWWF conditions and found to meet the gravity main criteria in Table 4.1.

Table 4.5: Recommended Long-Term (2045) System Capacity Improvements Project ID Location
Ex. Diameter
(inch)
PWWF Max
d/D Distance (LF)
Recommended
Upsizing (inch)
P-7 South Ave, between Garden
St and Franklin Ave
8 1.0 300 10
P-8 Cajon St, between 600 feet
north of Highland Ave and
Cypress Ave
10 1.0 2,100 12
TOTAL 2,500 --

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Figure 4.11: Results of Long-Term (2045) Capacity Evaluation with 2020 and 2030 Improvements

SAN BERNARDINO AVE

NEVADA ST

SOUTH AVE

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Figure 4.12: South Ave (Between Garden St and Franklin Ave) Capacity Evaluation

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Figure 4.13: Cajon St (Between 600 feet North of Highland Ave and Cypress Ave) Capacity Evaluation

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4.4.4 Buildout (2070) Flows Capacity Evaluation
The existing (2020), near-term (2030), and long-term (2045) capacity improvements listed in Tables 4.3, 4.4, and

4.5 were incorporated into the collection system, and a capacity analysis was performed under anticipated buildout (2070) peak wet weather flow loading conditions. An EPS was run on the system. Maximum depth over diameter (d/D) ratios for all pipes were compared against the d/D of 1.0 trigger criteria discussed in Section 4.2.

Results of the buildout (2070) PWWF analysis with existing (2020), near-term (2030), and long-term (2045) capacity improvements are presented in Table 4.6 and Figure 4.14. These results indicate that two additional pipelines beyond those identified in the previous PWWF scenarios exceeded the trigger criterion of d/D of 1.0, as presented in more detail in Figures 4.15 and 4.16.

Table 4.6: Recommended Buildout (2070) System Capacity Improvements Project ID Location
Ex. Diameter
(inch)
PWWF Max
d/D Distance (LF)
Recommended
Upsizing (inch)
P-9 South Ave at Franklin Ave 8 1.0 300 10
P-10 Cajon St, north of Vine St 12 1.0 300 15
TOTAL 600 --

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Figure 4.14: Results of Buildout (2070) Capacity Evaluation with 2020, 2030, and 2045 Improvements

SAN BERNARDINO AVE

SOUTH AVE

PALMETTO AVE

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Figure 4.15: South Ave at Franklin Ave Capacity Evaluation

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Figure 4.16: Cajon St at Vine St Capacity Evaluation

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4.4.5 Lift Station and Forcemain Analysis
The San Bernardino/Mountain View lift station has two (2) pumps, each with a design point of 4.0 MGD at 140 feet, a

0.057 MG wet well and a hookup for a portable backup generator. A capacity analysis was performed for the lift station pumps and wet well based on the criteria listed in Table 4.1, as presented in Tables 4.7 and 4.8. The pump capacity analysis compared existing firm pump capacity of the lift station to the projected PWWF influent into the lift station, based on the hydraulic model. The firm capacity of the lift station is the capacity with the largest pump taken out of service. The model results presented in Table 4.7 indicate that with the largest pump out of service, the San Bernardino/Mountain View lift station is capable of handling PWWF throughout buildout of the system.

When the pump is in operation, flow through the 12-inch forcemain produces a velocity of 4.2 fps. Flow through the 14- inch forcemain produces a velocity of 3.7 fps. Both the 12-inch and 14-inch forcemain velocities fall within the 2.5 to 8 fps velocity requirements listed in Table 4.1.

Per the design criteria in Table 4 .1, the lift station wet well should ideally have sufficient emergency volume to accommodate 6 hours of ADWF. Emergency volume is defined as the volume of wet well capacity between the maximum high-water level of the wet well (18-ft depth) and lag pump on setting (12-ft depth). As presented in Table 4.8, the existing wet well does not meet the design criteria for emergency storage of 6 hours of ADWF; however, in the event of a power outage, there is an existing overflow discharge pipe that can convey excess sewage flow from the San Bernardino/Mountain View lift station to the San Bernardino Wastewater Facility. Currently, the wet well provides approximately 2.5 hours of emergency storage. As development continues, that storage duration is projected to drop to approximately 1.5 hours.

Table 4.7: PWWF San Bernardino/Mountain View Lift Station Capacity Analysis Model Scenario
Timeframe
Capacity (MGD) Total Capacity Firm Capacity
PWWF
(MGD)
Capacity
Deficient
Pump
No. 1
Pump
No. 2 (gpm) (MGD) (gpm) (MGD)
Existing (2020) 4.0 4.0 5,556 8.0 2,778 4.0 0.41 No
Near-Term (2030) 4.0 4.0 5,556 8.0 2,778 4.0 0.50 No
Long-Term (2045) 4.0 4.0 5,556 8.0 2,778 4.0 0.55 No
Buildout (2070) 4.0 4.0 5,556 8.0 2,778 4.0 0.57 No

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Table 4.8: ADWF San Bernardino/Mountain View Wet Well Capacity Analysis Model
Scenario
Timeframe
Total Wet
Well
Volume1
(MG)
Opera-
tional
Volume2
(MG)
Emer-
gency
Volume3
(MG)
ADWF
(MGD)
Required
Emerg.

Storage
Capacity4
(MG)
Emerg.

Volume
Deficiency
(gal)
Duration
of Emerg.

Storage
Provided
(hrs)
Capacity
Deficient5
Existing (2020) 0.045 0.025 0.02 0.19 0.05 27,500 2.5 Yes Near-Term
(2030)

0.045 0.025 0.02 0.30 0.08 55,000 1.6 Yes
Long-Term
(2045)

0.045 0.025 0.02 0.32 0.08 60,000 1.5 Yes
Buildout (2070) 0.045 0.025 0.02 0.33 0.08 62,500 1.5 Yes Notes:
1 Total Wet well volume is based on maximum high-water elevation of 1,087.6 ft indicated on wet well as-built. 2 Operational volume includes the volume below the lag pump on setting of 12 ft. 3 Emergency storage is calculated as total wet well volume minus the operational volume. 4 Required emergency storage capacity is 6 hours of ADWF per Table 4.1 5 In the event of a power outage, excess sewage above the wet well emergence volume will be discharge to the existing wet well overflow pipe.

There may be an opportunity for optimization of this lift station. The City currently operations the pumps at a reduced speed (approximately 62.5%), which is not efficient; smaller pumps may be warranted. An optimization study may demonstrate opportunities for the City to improve lift station operation and reduce costs.

4.4.6 Capacity Analysis Summary
The following Table 4.9 summarizes the existing and projected sewer flows at the wastewater treatment plant under both dry and wet weather conditions.

A summary of the recommended improvements for each phase of capacity evaluation are summarized in Table 4.10 and shown graphically in Figure 4.17. Note: Due to model calibration being based only on the WWTP influent flow meter rather than system-wide flow monitoring, it is recommended the City conduct a system-side flow program to confirm capacity restrictions are occurring.

Table 4.9: Existing and Projected Sewer Flows
Year ADWF (MGD) PDWF (MGD) AWWF (MGD) PWWF (MGD)
2020 5.8 8.1 6.5 12.0
2030 6.9 10.4 7.6 12.9
2045 7.7 10.9 8.4 14.2
2070 8.0 11.6 8.7 15.0

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Table 4.10: Summary of Recommended System Capacity Improvements (All Phases)
Phase
Project
ID Location
Ex. Diameter
(inch) Distance (LF)
Recommended
Upsizing (inch)

Existing
(2020)
P-1 Cajon St, from Fern Ave to
Cypress Ave

10 1,350

12 P-2 Cajon St, south of E Citrus Ave 12 100 15
P-3 Palmetto Ave to San Bernardino
Ave, east of Alabama St

24 and 30

3,100

42 Near-Term
(2030)
P-4 Brockton Ave at 6th St & Herald
St
8 700 10
P-5 Citrus Plaza Dr, South of San
Bernardino Ave

24 350

27 P-6 Nevada St, north of Palmetto
Ave
27 1,900 30

Long-Term
(2045)
P-7 South Ave, between Garden St
and Franklin Ave

8 300

10 P-8 Cajon St, between 600 feet
north of Highland Ave and
Cypress Ave

10 2,100

12 Buildout
(2070)
P-9 South Ave at Franklin Ave 8 300 10
P-10 Cajon St, North of Vine St 12 300 15
TOTAL 10,500 -

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Figure 4.17: Recommended Capacity Improvements (All Phases)

SAN BERNARDINO AVE

SOUTH AVE

NEVADA ST PALMETTO AVE

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INTENTIONALLY LEFT BLANK

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5 WWTP Process Evaluation
The City’s collection system conveys raw wastewater to the City’s WWTP for treatment. The plant was originally constructed in 1962 and has been upgraded several times, most recently in 2021. At the time of this report, the City is in the process of design and construction of another round of major process upgrades at the WWTP to improve facility reliability and performance.

In this section, a high-level WWTP treatment processes evaluation is performed with a focus on near-, mid-, and long-term capacity. Individual unit process capacities are evaluated under current loading conditions as well as for loadings at the planning horizons detailed in Section 4. Results from the evaluation are intended to assist the City to determine potential near-term, long-term, and buildout upgrade needs and operations & maintenance (O&M) considerations for the WWTP. Information regarding existing WWTP infrastructure and operating conditions was obtained from the record drawings, data provided by the City, the 2020 Task 1 Comprehensive Condition Assessment Final Report, and City staff input.

The section is organized as follows:
• Process overview
• Summary of regulatory permits
• Individual unit process performance evaluation
• Effective capacity evaluation
• 72-hour power outage evaluation
• Potential sites for future WWTP expansion
• Cost benefit analysis for the use of digester gas and landfill gas in cogeneration system

5.1 Process Overview
The City of Redlands WWTP system provides for the collection, treatment, and disposal of municipal sewage. The system was constructed in 1962 and the most recent facility rehabilitation occurred in 2003. The WWTP has a permitted annual average flow of 9.5 million gallons per day (MGD). Currently, the WWTP operates two parallel treatment systems, a membrane bioreactor (MBR) process with the capability to produce up to 6.0 MGD of recycled water and a conventional activated sludge (CAS) process with a capacity of 3.5 MGD. Typical influent average daily flow is approximately 6 MGD.

The WWTP treatment process consists of preliminary, primary, secondary treatment (conventional activated sludge system and MBR), chlorine contact disinfection used only for the MBR system to achieve disinfected secondary 2.2 recycled effluent, as defined by the California Code of Regulations Title 22. The MBR secondary effluent is provided to the Mountainview Power Company to serve as recycled water for cooling towers and to a nearby landfill for dust control. Effluent is also used by other approved downstream users for irrigation and agricultural users. Excess recycled water is sent to the effluent pump station and co-mingles with the secondary CAS effluent before being discharged to the percolation ponds. The secondary CAS effluent is discharged to percolation ponds without being disinfected. Sludge wasted from the primary and secondary clarifiers, is thickened in Dissolved Air Floatation Tanks (DAFTs), digested in anaerobic digesters, and then dewatered using centrifuges. The WWTP process flow diagram and site layout are shown in Figure 5.1, Figure 5.2 and Figure 5.3, respectively.

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Figure 5.1: Liquids Process Flow Diagram
Courtesy of Task 1 Comprehensive Condition Assessment Final Report, October 2020.

Figure 5.2: Solids Process Flow Diagram.

Courtesy of Task 1 Comprehensive Condition Assessment Final Report, October 2020.

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Figure 5.3: Existing WWTP Site Layout.

5.1.1 Previous Studies
The project team was provided with the following previous report, record drawings, and other relevant records from the City for review. Table 5.1 details the name, brief description, and year of the previously completed study.

Table 5.1: Summary of Previous Report
Document Name Description
City of Redlands:

Task1 Comprehensive
Condition Assessment
Final Report

Year Completed: 2020
Contents: In October 2020, the City performed a comprehensive condition assessment evaluation of the wastewater treatment unit operations, equipment, aboveground pipelines, electrical, instrumentation and controls, structural, civil, and subsurface utilities components of the WWTP. The assessment identified key treatment process performance parameters and capacities, as well as the remaining lifetime of the existing unit treatment processes before preforming any major upgrades. Additionally, it was determined that the conventional treatment process will be phased out and the MBR system will be expanded during the second phase of plant upgrades.

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5.2 Summary of Regulatory Permits
The WWTP is regulated by two sets of permits: the Waste Discharge and Producer/User Water Recycling Requirements (WDRs), Board Order No. R8-2006-0008 and Mountainview Power Company Discharge Requirements. The WDR permit includes discharge requirements for conventional effluent which is discharged to the percolation ponds as well as for the reclaimed effluent used for recycled water by the Mountainview Power Company. The Mountainview Power Company imposes additional requirements for recycled water which are stricter than the WDR recycled water requirements. The WDR and Mountainview Power Company permits are detailed in Table 5.2 and Table 5.3, respectively.

Table 5.2: Conventional and Recycled Water Effluent Discharge Requirements Parameter Units
Conventional
Effluent
Recycled
Water1 Notes
BOD5
mg/L 30 20 Avg. Monthly
mg/L - 30 Avg. weekly
TSS
mg/L 30 20 Avg. monthly
mg/L - 30 Avg. weekly
pH std units 6-9 6-9
Instantaneous min. -
Instantaneous max.

TDS mg/L
440 or water
supply + 250 440 -
TIN mg/L 10 -
12-month flow weighted running
avg.

Turbidity
NTU - 0.2
More than 5% of the time in any
24-hr period
NTU - 0.5 Any time
Coliform
MPN/100 mL - 2.2 Weekly avg.

MPN/100 mL - 23
More than one sample in any 30-
day period
MPN/100 mL - 240 Any time
CCB CT mg-min/L - 450 -
CCB Modal
Contact time min - 90 Peak dry weather design flow
Notes:
1 Based on City of Redlands Wastewater Treatment Plant “Task 1 Comprehensive Condition Assessment Final Report – October 2020”

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Table 5.3: Mountainview Power Company Discharge Requirements Parameter Units
Recycled
Water1 Notes
BOD5
mg/L <5 90% of the time
mg/L <10 100% of the time
TSS
mg/L <2 90% of the time
mg/L <5 100% of the time
pH mg/L 6-8.5 Instantaneous Min. - Max.

TDS mg/L <500 -
NH3-N
mg/L <1 90% of the time
mg/L <2 100% of the time
TIN mg/L <12 -
COD
mg/L <35 90% of the time
mg/L <45 100% of the time
PO4
mg/L <4 90% of the time
mg/L <5 100% of the time
Silica
mg/L <25 90% of the time
mg/L <30 100% of the time
Coliform
MPN/100 mL 2.2 Weekly Avg.

MPN/100 mL 23 More than one sample in any 30-day period Chlorine
residual
mg/L 0.5 Min.
mg/L 5 Spiking
Temperature degrees F <90 -
Notes:
1 Based on City of Redlands Wastewater Treatment Plant “Task 1 Comprehensive Condition Assessment Final Report – October 2020”

5.3 Process Performance and Capacity Evaluation
This section summarizes individual unit process performance and capacity. Unit process performance is evaluated by analyzing process flowrates and water quality data and comparing the data to both plant design criteria and typical industry ranges. In addition, process capacities and deficiencies at current and future conditions are evaluated to identify plant reliability.

5.3.1 Individual Unit Process Performance
A process performance overview for the WWTP is provided in Table 5.4. Average values of the data are provided as available, along with design criteria, M&E typical ranges, and regulatory limits. Data was obtained between September 2019 and August 2020 unless otherwise noted. Design criteria were taken from the process capacity evaluation performed by Parsons in October 2020.

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Table 5.4: Redlands WWTP Process Performance Summary
Parameter Units
Value
Metcalf & Eddy
Typical Range
Regulatory Limit for
Conventional
Effluent
WWTP in
Operation
Design
Criteria1
Plant Influent
Total Plant Influent Flowrate MGD 6.0 9.5 - -
Influent COD mg/L - 863 600 – 900 -
Influent tBOD mg/L - 382 200 – 400 -
Influent BOD5 mg/L 302 344 200 – 400 -
Influent TSS mg/L 293 391 195 – 389 -
Influent VSS mg/L - 340 - -
Influent Ammonia mg/L 40 50 12 – 45 -
Influent TKN mg/L 61 76 20 – 75 -
Influent Alkalinity mgCaCO3/L - 305 200 -
Primary Treatment
COD Removal % - 40% - -
Primary Effluent BOD mg/L 234 - - -
BOD Removal % 22% 33% 20 – 40 -
Primary Effluent TSS mg/L 100 - - -
TSS Removal % 65% 65% 45 – 65 -
Primary Effluent Ammonia mg/L 36 - - -
Ammonia Removal % -
5% of
VSS
removed - -
Conventional Aeration Basins
Influent Flowrate MGD 3.3 3.5 - -
RAS Flowrate gpm 2,200
1,800 -
2,200 - -
Secondary Effluent BOD mg/L 13 - <30 -
Secondary Effluent TSS mg/L 9 - - -
MLSS mg/L 2,200 3,000 2,000 – 4,000 -
SVI mg/L 161 - - -
Ammonia mg/L <1 - <3 -
Nitrate mg/L <9 - - -
TIN mg/L <10 - - -
Dissolved Oxygen (DO) mg/L - - 1.5 – 2 -
MBR
Influent Flowrate MGD 2.8 6 - -
BOD mg/L 2.1 - - -
TSS mg/L 0.4 - - -
MLSS mg/L 7,800 8,000
6,000 –
10,000 -
SVI mg/L - - - -
Ammonia-N mg/L <1 - - -
Nitrate mg/L <8 - - -
TIN mg/L - - -

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Table 5.4: Redlands WWTP Process Performance Summary
Parameter Units
Value
Metcalf & Eddy
Typical Range
Regulatory Limit for
Conventional
Effluent
WWTP in
Operation
Design
Criteria1
Secondary Clarifiers
Sludge Blanket ft - 2 - -
Chlorine Disinfection for MBR
Flowrate MGD 2.8 6.6 - -
Chlorine Residual (Plant
Effluent) mg/L - - - 0.5 / 5
MBR Turbidity NTU <1.0 - - 2 / 5 / 10
Effluent to Percolation Ponds (CAS)
Effluent Flowrate MGD 3.3 3.5 - -
Effluent TSS mg/L 8.8 - 30 / 45 30
Effluent VSS mg/L - - - -
Effluent COD mg/L - - - -
Effluent BOD5 mg/L 13.5 - 25 / 40 30
Effluent NH3 mg/L 1.8 -
pH std units - - 6.0 – 9.0 6.0 – 9.0
Effluent TDS mg/L - - -
440 or water supply
+250
Effluent TIN mg/L - - - 10
Turbidity NTU - -
75 / 100 /
225 -
Reclaimed Effluent from MBR (to Mountainview Power Plant) Effluent Flowrate MGD 0.9 1.7 - -
TSS mg/L 0.4 1 - <2 / <5
TOC mg/L - 5 - -
COD mg/L - 10 - <35 / <45
BOD mg/L 2 2 - <10
Ammonia-N mg/L 0.2 0.04 - <1 / <2
Nitrate mg/L - 8.2 - -
TIN mg/L - 8.2 - <12
PO4-P mg/L - 1.2 - -
Silica mg/L - 22.5 - <25 / <30
PO4 mg/L - 3.6 - <4 / <5
Turbidity NTU - 0.1 - 2 / 5 / 10
Solids Thickening (DAFTs) and Dewatering (Centrifuges)
Primary DAFT Thickened Solids % 1.4 - Up to 2 -
WAS DAFT Thickened Solids % 4.4 - Up to 2.5 -
Dewatering Cake Solids % 18 - 10 – 35 -
Anaerobic Digesters
Digester Feed Flow (avg.
combined) gpd 38,368 - - -
Primary Digester Temperature degrees F 95-105 - -

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Table 5.4: Redlands WWTP Process Performance Summary
Parameter Units
Value
Metcalf & Eddy
Typical Range
Regulatory Limit for
Conventional
Effluent
WWTP in
Operation
Design
Criteria1
Primary Digester HRT days
13-26
(varies) 14.5
15 days for
Sludge Class B -
Primary Digester VSS Ib/d 5,815 - - -
Primary Digester TS % 0.02 - - -
Primary Digester Alkalinity ppm 3,679.5 - - -
Primary Digester Volatile Acid /
Alkalinity - 0.01 - - -
Biogas Production ft3/d 92,150 - - -
Specific Gas Production ft3/lb VSS - - 12 – 18 -
Notes:
1 Based on City of Redlands Wastewater Treatment Plant “Task 1 Comprehensive Condition Assessment Final Report – October 2020” The WWTP operating parameters are shown in Table 5.5.

Table 5.5: Redlands WWTP Operating Parameters
Parameter Units
WWTP
Operation
Design
Criteria 1
Metcalf &
Eddy Typical
Range
Preliminary Treatment
Number of Bar Screens Online # 2 of 2 - -
Avg. Design Flow per Bar Screen MGD 3 4.8 -
Number of Grit Chambers Online # 2 of 2 - -
Avg. Flow per Grit Chamber MGD 3 9.5 -
Grit Chamber Detention Time (Peak) min 2.1 2.4 2-5
Airflow per Grit Chamber SCFM/LF - - 3-8
Air Supplied to Each Chamber SCFM/each 38 38 -
Raw Sewage Lift Station Pumps Online # 3 of 4 - -
Capacity, each gpm - 4,200 -
Primary Treatment
Number of Clarifiers Online # 4 of 4 4 of 4 -
Avg. Flowrate MGD 6 9.5 -
Clarifier 1 & 2 Surface Overflow Rate
(ADWF)1 gpd/ft2 693 1,100 800-1200
Clarifier 3 & 4 Surface Overflow Rate
(ADWF)1 gpd/ft2 480 760 800-1200
Primary Sludge Thickness ft - 2-3 5-9
Avg. Primary Sludge Flow gpm 20 - -
Conventional Aeration Basins
Number of Aeration Basins Online # 6 of 6 6 of 6 -
Avg. Flowrate MGD 3 3.5 -
MLSS mg/l 2,200 3,000
2,000-
4,000

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Table 5.5: Redlands WWTP Operating Parameters
Parameter Units
WWTP
Operation
Design
Criteria 1
Metcalf &
Eddy Typical
Range
MLVSS mg/l 1,600 2,400
1,600-
3,200
Total Conventional Volume MG 1.01 1.01 -
Anoxic Percentage of Total Volume % 25 25 20-40
Avg. MCRT days 14.5 7.2 3-15
F:MTOTAL (MM BOD)
lb BOD/lb
MLVSS/d - 0.33 0.2-04
F:MTOTAL (Avg. BOD)
lb BOD/lb
MLVSS/d - 0.28 0.2-0.4
Secondary Clarifiers
Number of Clarifiers Online # 3 of 3 - -
Side Water Depth ft 15 15.0 11-20
Surface Overflow Rate (ADWF) gpd/sf 147 183.0 400-700
Solids Loading (ADWF) lb/ft2/h 9 14.8 24-36
Avg. RAS Flow gpm 2,200 - -
Avg. WAS Flow gpm 50 35 -
MBR
Number of Tanks Online # 6 of 6 - -
MLSS mg/l 7,800 8,000
8,000-
12,000
MLVSS mg/l 6,240 6,400
4,800-
8,000
Avg. Flowrate MGD 2.8 6 -
Total MBR Aeration Volume MG 1.01 1.01 -
Anoxic Percentage of Total Volume % 25 25 20-40
Avg. MCRT days 22 11 3-15
F:MTOTAL (MM BOD)
lb BOD/lb
MLVSS/d - 0.21 0.2-04
F:MTOTAL (Avg. BOD)
lb BOD/lb
MLVSS/d - 0.18 0.2-0.4
Avg. RAS Flow gpm 8,290 - -
Avg. WAS Flow gpm 60 60 -

CHLORINE CONTACT BASINS
Number of Tanks Online # 1 of 1 - -
Total Volume MG 0.56 0.56 -
Avg. Flowrate MGD 2.8 6.6 -
MBR Modal Contact Time min - 120 -
MBR Contact Time mg-min/L 450 450 -
DAFT
Number of DAFT # 2 of 2 - -
WAS Solids Loading Rate lb/ft2/h - 0.962 Up to 2
PS Solids Loading Rate lb/ft2/h - 1.712 Up to 2.5

ANAEROBIC DIGESTERS

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Table 5.5: Redlands WWTP Operating Parameters
Parameter Units
WWTP
Operation
Design
Criteria 1
Metcalf &
Eddy Typical
Range
Number of Primary Digesters2 # 3 - -
Primary Digester Volume (combined) MG 0.99 0.99 -
Number of Secondary Digesters # 1 of 1
Secondary Digester Volume MG 0.26 0.26 -
Primary Digesters HRT d 13-26 (varies) 14.5 15-20
Primary Digester VS Loading Rate Ib VS/cf-d - 0.19 Up to 0.2 Secondary Digester HRT d - 3.80 -
Secondary Digester VS Loading Rate Ib VS/cf-d - 0.49 -
Temperature F 95-105 - 85-100
Estimated Volatile Solids Destruction % 0.3 0.5 -
Avg. Gas Production ft3/d 92,150 - -
Specific Gas Production ft3/lb VSS - - 12-18

CENTRIFUGE
Number of Centrifuges 1 # 1 of 2 - -
Digested Sludge Flow gpm 1751 190 -
Solids Loading Rate lb/hr - 2150 -
Notes:
1 Based on “Task 1 Comprehensive Condition Assessment Final Report – October 2020” 2 There is two-stage digestion process. The first stage consists of 3 primary digesters and the second stage consists of a secondary digester used as a holding tank

5.3.2 Effective Capacity
Effective process capacity and potential deficiencies at current and future conditions are summarized in Table

5.6. The assessment of the existing capacity of all unit operations and components of the WWTP and design criteria are based on past studies, record drawings, review of current operations, and flow model output (see Section 4).

Table 5.6: Redlands WWTP Effective Capacity
Unit Process
Avg. Flow Projections (MGD)
ADF
Permitted
Capacity
Current
(2019-
2020)
Near-
Term
(2030)
Long-Term
(2045)
Buildout
(2070)
Headworks 9.5 6 7 7.8 8.1
Raw Sewage PS 9.5 6 7 7.8 8.1
Primary Clarifiers 9.5 6 7 7.8 8.1
Peak Ponds (Flow Equalization) 9.5 6 7 7.8 8.1
Aeration Basins (CAS) 3.5 3.25 3.25 3.25 3.25
Aeration Basins (MBR) 6 2.8 3.8 4.6 4.9
Fine Screens (not existing) - - - - -
MBR System 6 2.8 3.6 4.4 4.8

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Table 5.6: Redlands WWTP Effective Capacity
Unit Process
Avg. Flow Projections (MGD)
ADF
Permitted
Capacity
Current
(2019-
2020)
Near-
Term
(2030)
Long-Term
(2045)
Buildout
(2070)
Chlorine Contact Tanks 6.6 2.8 3.6 4.4 4.8
Recycled Water PS 6.6 1.8 - - -
Effluent PS 9.5 6 7 7.8 8.1
Percolation Ponds (TBD) - - - - -
DAF Thickeners 9.5 - 7 7.8 8.1
Digesters 9.2 - 7 7.8 8.1
Centrate Management (TBD) - - - - -
Centrifuges (TBD) - - - - -
Digester Gas Facilities (TBD) - - - - -

5.4 72-Hour Power Outage Evaluation
This section describes a 72-hr power outage evaluation, indicates the potential deficiencies in WWTP structure, and provides operational strategies to mitigate plant failure in case of an outage.

5.4.1 Existing Backup Power Generators
The City has an existing 1,250 kW diesel-powered backup generator on standby to meet WWTP power demand during a power outage. According to the 2020 Comprehensive Condition Assessment Report, the existing standby generator was installed in 2015. Based on the information provided by the City, the standby generator can supply 100% of the plant’s electrical services at 100% load in case of an emergency or power outage. Historically, the longest continuous usage of the backup generator has been no longer than 8 hours. During the longest event, centrifuges were not in operation, so electrical load was not at 100%.

5.4.2 Existing Protocols
Currently there is a written Standard Operating Procedure (SOP) for plant describing how to operate and maintain the facility in emergency working conditions during a 72-hr power outage. The existing SOP can be found in Appendix B. Dudek recommends dry testing of the procedure annually to ensure smooth operation.

5.4.3 Existing Operational Challenges
Based on the City’s operations experience, the list of anticipated key operational challenges and issues in the event of a 72-hr power outage is described below:
• Possible wasting to beds due to the load on the generator being unable to support centrifuge operation • Maintaining blower operations for MBR & Conventional process • Maintaining process control
• Telemetry problems
• Valve functioning
• Running SCADA

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• Drainage of UPS batteries for power to computers, PLC, SCADA, & HMI • Maintaining generator & fuel supply
• Maintaining sodium hypochlorite disinfection dosage
• Lighting at night
• Maintaining adequate temperatures for digesters during winter season

5.4.4 Mitigation Strategies
• Install CHP/cogeneration system to provide onsite, back-up generated electricity in order to support facility needs during a power outage and also offset energy costs during normal operations. • Install solar panels with battery storage to provide sustainable power source to support energy needs during a power outage and offset energy costs during peak demand time operations. • Utilize waste heat from CHP for process heat (i.e. hot water, steam, and other types of process heat) to supplement temperature for digesters. This could potentially decrease system operation time and increase digester efficiency, as well as save energy.

5.5 Potential Sites for Future WWTP Expansion
This section details potential sites which may be used for any future WWTP expansion, which is either detailed in this report or may be suggested in the future. These sites are identified by letters (A-F) in Figure 5.4. This includes areas for MBR expansion, EQ basin expansion, a contractor staging zone, onsite recycled water storage, and a cogeneration system.

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Figure 5.4: Potential Areas of Expansion

5.6 Cogeneration Cost-Benefit Analysis
The purpose of this section is to evaluate the potential of using WWTP-generated biogas for onsite power generation utilizing a pre-packaged, containerized CHP/cogeneration system. A 20-year life-cycle cost analysis on the use of landfill and digester-produced gas for cogeneration is presented. A comparison is made between baseline and cogeneration operating costs under a normal (90% operational usage) and a worst-case (75% operational usage) scenario, although the focus is on the worst-case scenario. The life-cycle cost analysis finds that cogeneration is more cost-efficient under projected higher electricity rates even in the worst-case scenario.

5.6.1 Background on Cogeneration
Anaerobic digesters and landfills generate biogas, is a mixture of gasses including methane and carbon dioxide.

The methane in biogas can be captured and used to produce electrical and thermal energy at a WWTP using a combined heat and power (CHP) system, providing a reliable and resilient source of power for WWTPs. CHP systems increase energy security by producing energy at the point of use and reduce overall plant energy costs from outside sources. Additionally, CHP systems function to reduce the carbon footprint of WWTP’s by capturing the energy in GHG emissions and offset grid power generation emissions that provide grid energy. CHP systems consist of equipment such as gas treatment tanks, engine generators, heat recovery equipment, and electrical interconnections. Typical CHP systems are internal combustion engines, microturbines, gas turbines, or fuel cell

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modules. The general characteristics of each type of CHP system are provided in Table 5.7 and a typical process flow diagram block is provided in Figure 5.5.

Table 5.7: CHP Engine Types and Specifications
CHP Technology Size
Electric Conversion
Efficiency with Higher
Heating Value
CO2 Emissions
(lbs per MWh)
Internal Combustion 100 kW – 5 MW 28% – 29% 410 – 1,030 Microturbines 30 kW – 400 kW 23% – 26% 1,540 – 1,780
Gas Turbines 1 – 5.5 MW 21% – 28% 890 – 1,450
Fuel Cells 250 kW modules 36% – 42% -

The technologies described in Table 5.7 convert biogas into electric power. The energy in the fuel that is not converted to electricity is released as waste heat, which may also be harnessed for use at the facility.

In addition to methane and carbon dioxide, digester biogas contains hydrogen sulfide (H2S), siloxanes, nitrogen, hydrogen, and water vapor that can significantly decrease the performance of CHPs. High H2S concentrations can cause equipment corrosion and increased maintenance costs. Therefore, prior to feeding biogas to CHP systems, gas pre-treatment is required. The gas pre-treatment involves integrated control systems which typically consist of a gas cleanup skid, compressor, cooling, heat exchanger, and flare in order to properly control and maintain the performance of CHP systems. The design of gas cleaning systems can vary and therefore, this aspect needs to be considered during the design process. Refer to Appendix C for the most common techniques available for gas- pretreatment. Most gas treatment units are skid mounted and can be installed outdoor or under a shelter.

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Figure 5.5: Typical Process Flow Diagram for Cogeneration

5.6.2 Opportunity for Cogeneration at Redlands WWTP
Historically, there was one 1-MW rated cogenerator at the WWTP which was installed in 2003 and remained in operation until 2009. In 2009, the cogenerator stopped operating due to exceeding AQMD emission standards.

According to the Task 1 Comprehensive Condition Assessment Final Report, the existing cogeneration equipment is currently inoperable. Presently the plant does not utilize any energy recovery through cogeneration and biogas from the onsite landfill and anaerobic digesters is flared off. Current heat exchangers are fueled by digester gas.

Natural gas is used in absence of digester gas or as a supplemental fuel source.

The quantity of biogas being produced presents an opportunity for a CHP system which would provide onsite generated electricity and thermal energy to the plant. Therefore, Dudek performed an evaluation and life-cycle analysis of a standalone, containerized, packaged cogeneration unit that converts biogas and landfill gas into electric heat and power. The new packaged unit consists of a gas conditioning/cleaning package, engine/generator, engine controls, radiators, Continuous Emissions Monitoring (CEMs) unit, Selective Catalytic Reduction (SCR)/oxidation catalyst, exhaust stack, and prechamber gas compressor. Refer to Appendix D for details. All relevant air quality emission levels e.g. NOx concentrations, would be reduced to comply with SCAQMD accepted levels using the SCR system and urea, and emissions monitored with a CEM device, as a CEM unit is currently required by the SCAQMD. A gas conditioning pre-treatment system would remove moisture, H2S, siloxanes, and other critical organic compounds to improve efficiency.

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5.6.3 Life-Cycle Cost Analysis Model
A 20-year life-cycle cost model was prepared for two scenarios 1) 75% operational usage of cogeneration system (conservative scenario), and 2) 90% operational usage of cogeneration system (expected scenario). Equipment suppliers verified these scenario assumptions as reasonable. Both scenarios are compared with the existing conditions of having no cogeneration system in place. The life-cycle cost model parameters are shown in Table

5.8. Capital costs (e.g. construction costs) and O&M costs are estimated based on vendor equipment quotations and third-party vendor service and installation fees. Unit O&M costs are escalated by an annual inflation rate of 3% (Table 5.8). Capital cost estimate is shown in Table 5.10. O&M includes savings on electrical costs from onsite power generation. The present worth values of the annual loan payments and annual O&M costs are discounted at a rate of 6% (Table 5.8). The life cycle cost analysis compares scenarios based on their present worth value.

O&M includes savings on electrical costs from onsite power generation.

Table 5.8: Lifecycle Cost Model Inputs
Parameter Units Value
Starting Year - 2021
Ending Year - 2041
Loan Duration yr 20
Loan Interest Rate %/yr 3
Discount Rate %/yr 6
Inflation Rate %/yr 3
O&M Escalation Rate1 %/yr 1
Electricity Cost, Year 20212 $/kWh 0.13
Notes:
1 Escalation rate provided by the third-party
2 Electricity cost obtained based on 2020-2021 electricity bills data provided by the City.

5.6.3.1 Baseline Conditions
The WWTP doesn’t currently utilize cogeneration. Biogas coming from two-stage digestion process and landfill is flared off. Based on the Monitoring and Summary process evaluation data from March 2020 – February 2021, approximately 219,000,000 cu.ft/year of biogas is flared off. For the purposes of this evaluation, there is no capital cost associated with maintaining the existing system. Additionally, since labor and maintenance costs for operating the current system are unknown, only electrical costs are considered. Refer to Table 5.9 to see breakdown of estimated annual O&M cost for the existing WWTP.

Table 5.9: O&M Cost Estimate for Existing Conditions

O&M COST ITEM DESCRIPTION ENGINEERING ESTIMATE

UNIT COST TOTAL
Power, Year 2021 $ 901,435
Total Annual O&M Cost, Year 2021 $ 901,435
20-year Present Worth O&M Cost $ 13,920,000

5.6.3.2 75% Operational Usage (Conservative Scenario)
In the conservative scenario, the cogeneration system is assumed to operate only 75% of the year. Other major assumptions include:
• General Requirements are estimated based on 5% of total construction cost.

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• The prepacked cogeneration unit is containerized to eliminate additional costs for maintaining a building • The engine is prepackaged/containerized to reduce capital costs, complexity, and risk while having one company as a single point of responsibility for commissioning, maintenance, and long-term service. • Electrical capital costs are estimated to be 5% of total construction cost.

Table 5.10 and Table 5.11 summarize estimated 75% operating cogeneration scenario capital and year 2021 O&M costs, respectively. Capital costs were developed using a third-party budgetary cost estimate.

Table 5.10: Capital Cost Estimates

CAPITAL COST ITEM DESCRIPTION

ENGINEERING ESTIMATE
TOTAL
$/Unit Net Cost $
Division 1 – General Requirements $ 300,000
General Requirements (5% of overall construction cost) $ 300,000 $ 300,000 Division 11 - Equipment $ 4,030,300
Pre-packaged Cogeneration Unit (1,000 kW) $ 4,030,300 $ 4,030,300 Division 15 - Mechanical $ 90,000
Stainless Steel Pipes (8”) $ 120 $ 60,000 Valves $ 30,000 $ 30,000
Division 16 - Electrical $ 460,000
Electrical (5% of overall construction cost) $ 300,000 $ 300,000 Control Panel $ 160,000 $ 160,000
Division 17 - Instrumentation $ 75,000
Sensors and Alarms $ 75,000 $ 75,000
Construction Subtotal $ 4,960,000
Construction Contingency (20%) $ 992,000
Construction Total $ 5,950,000

Annual O&M costs were developed for each alternative using a third-party budgetary Gold Long-Term Service Agreement (LTSA) services as a baseline. Major assumptions include:
• Cogeneration system is in operation for 75% of the year. • Operational fee is $28/OPH/Engine.
• Single point of responsibility for maintenance.
• Standard services include oil changes, coolant changes, vibration analysis, annual alignment, emission testing verification, engine batteries, minor overhaul, generator reconditioning at overhaul. • Standard fluids/consumables, and basic analysis kits e.g. engine lubricant oil sample kits are included.

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Table 5.11: O&M Cost Estimate for 75% operation

O&M COST ITEM DESCRIPTION ENGINEERING ESTIMATE

UNIT COST TOTAL
Excess Power Purchased, Year 2021 $/kWh/yr $ 229,179 O&M, Year 2021 $/yr $ 224,240
Total Annual O&M Cost, Year 2021 $ 453,419
20-year Present Worth O&M Cost $ 7,000,000

5.6.3.3 90% Operational Usage (Normal Scenario)
The estimated capital costs for the normal scenario are the same as the conservative scenario ($5,950,000).

However, the annual O&M costs are lower as the cogeneration system operates 90% annually and additional onsite electricity is generated, making the system more cost-effective. All other major assumptions for the O&M in the 90% are the same.

Table 5.12 lists O&M for 90% of operation (normal scenario) Table 5.12: O&M Cost Estimate for 90% operation

O&M COST ITEM DESCRIPTION ENGINEERING ESTIMATE

UNIT COST TOTAL
Excess Power Purchased, Year 2021 $/kWh/yr $ 91,672 O&M, Year 2021 $/yr $ 224,240
Total Annual O&M Cost, Year 2021 $ 315,912
20-year Present Worth O&M Cost $ 4,900,000

5.6.4 Summary and Comparison
A payback period for the two alternatives was determined based on capital cost, annual O&M, and any annual energy cost savings compared to the existing treatment system. A summary of these costs and the payback periods is shown in Table 5.13. The most significant cost savings from the cogeneration scenarios comes from the decreased power usage.

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Table 5.13: Comparison of major cost items between existing and proposed upgrades over 20 years
Item
Existing
Conditions
Conservative
Scenario
Normal
Scenario
Total Capital Cost $0 $5,950,000 $5,950,000
Annual Power Usage (kWh) 7,051,660 7,051,660 7,051,660
Annual Power Generation (kWh) $0 5,288,700 6,346,500
Annual Cost of Energy to be Purchased ($) $901,435 $229,179 $91,672 Annual Cost Reduction (%) $0 75% 90%
Annual O&M $901,435 $453,419 $315,912
Payback Period (years) 0 16 11
Life Cycle (20 years) Savings $0 $965,000 $3,088,000

In the conservative scenario, the CHP system is capable of generating 5,288,700 kWh, and only 1,762,900 kWh needs to be purchased from the grid. The payback period of the system is expected to be approximately 16 years.

By comparison, in the normal scenario the CHP system is capable of generating 6,346,500 kWh, and only 705,200 kWh needs to be purchased from the grid. The total payback period is estimated to be approximately 11 years. Cogeneration can help reduce the current plant electricity costs from nearly $1 million per year to less than $100,000 per year.

Note that cost/benefit analysis for cogeneration is using conservative estimates and does not include the additional benefit of waste heat recovery. The City currently heats the anaerobic digesters with boilers. Typically, it is recommended to capture and utilize the waste heat from the generators to heat the digesters, which would lead to additional energy and O&M savings by reducing boiler run times by 75%-90%.

5.7 WWTP Process Evaluation Conclusions and
Recommendations
The following conclusions and recommendations are based on the above analysis of process treatment capacity and cogeneration system evaluation. Key takeaways include:
• WWTP unit processes have sufficient capacity to maintain performance and reliability of the plant in the near, mid, and long term. Plant expansion to accommodate additional flows is not anticipated. • Conservative assessment of the cost/benefit for a cogeneration system suggests that payback would range from 11 to 16 years. This does not include the additional benefit of waste heat recovery to heat the anaerobic digesters, which would reduce the payback period. The project team believes that if a detailed preliminary design is completed a shorter payback period may be achievable when costs are refined. In addition, increases in energy costs over time have not been considered and would also reduce the payback of the facility beyond what is calculated. A cogeneration system with an expected useful life of 20 years would save the City between $1 million to $3 million after 20 years, not accounting for savings related to waste heat recovery, if that is utilized.
• The capacity and performance of solids treatment facilities (i.e. digesters, thickening, and dewatering) should be further evaluated. Additional solids handling capacity may be required in the future if the City elects to receive food waste, FOG, and/or if solids loads to the plant increase.

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• There is room in the WWTP’s footprint for expansion. However, area to expand solids handling and gas handling facilities are tight. Sludge drying beds and/or clarifiers (assuming the conventional activated sludge train is abandoned and MBR is expanded) may be removed to allow for space for future facilities. • An optimized and engineered cogeneration system would reduce the air pollution and carbon monoxide emissions compared to the status quo of direct flaring of digester gas. Meanwhile, cogeneration would provide a source for heating requirements within the plant. • The cogeneration system and SCR unit would have environmental benefits, namely greenhouse gas emissions and carbon footprint reduction compared to purchase of grid energy and gas flaring. Utilizing a sustainable source of biogas would contribute towards California’s Carbon Zero 2045 initiative. The SCR unit would also reduce other air quality emissions to acceptable SCAQMD regulatory limits. • The City of Redlands’ Climate Action Plan identifies a goal of 10% reduction in GHG emissions from water utilities by 2035. Utilizing the renewable biogas on site for generation would offset net GHG emissions and contribute to meeting both the City and State’s climate action goals.

•

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6 Recommendations
This section incorporates the findings of previous sections and outlines the estimated costs of the recommended collection system and WWTP improvements. The identified improvements are subsequently prioritized into a recommended list of capital improvement program projects based on pipeline capacity and the WWTP process evaluation.

6.1 Pipeline Capacity Project Recommendations
In Chapter 4, a total of 10 pipeline improvements were identified. Each improvement project was assigned a project ID as presented in Table 6.1 and shown graphically in Figure 6.1. Due to the capacity analysis being based on a hydraulic model calibrated on only the WWTP influent flow meter, it is recommended that system-wide flow monitoring be performed prior to commencing each improvement. The system-wide flow monitoring should ensure a flow meter at each of the recommended pipeline improvement locations noted below.

Please note that while some areas recommended for upsizing in the 1998 SMP were also found in this updated analysis, several were not identified as part of this master plan. This could be due to two factors. First, water conservation efforts within the last twenty years have led to a decrease in sewer flows and therefore less capacity deficiencies. Second, the 1998 analysis did use collection system flow monitoring, which allows for more accurate evaluation of flow volumes in any individual pipe compared to using solely the WWTP influent flow meter measurements allocated by water usage, as done for this study. This is also why it is recommended the City perform flow monitoring prior to commencing the following recommended improvements.

Table 6.1: Recommended Pipeline Capacity Projects
Project ID Phasing Project Description1
P-0 2021-2030 System-wide Flow Monitoring Program (up to 30 meters) P-1 2021-2030 Install 1,350 LF of 12-inch pipe on Cajon St, from Cypress Ave to Fern Ave P-2 2021-2030 Install 100 LF of 15-inch pipe on Cajon St, directly south of E Citrus Ave P-3 2021-2030 Install 920 LF of 24-inch pipe on San Bernardino Ave and 2,700 LF of 36” inch pipe on Alabama St
P-4 2021-2030 Install 700 LF of 10-inch pipe on Brockton Ave at 6th St & Herald St P-5 2021-2030 Install 350 LF of 27-inch pipe on Citrus Plaza Dr, just south of San Bernardino Ave
P-6 2021-2030 Install 1,900 LF of 30-inch pipe on Nevada St, beginning north of Palmetto Ave P-72 2030-2045 Install 300 LF of 10-inch pipe on South Ave, between Garden St and Franklin Ave P-8 2030-2045 Install 2,100 LF of 12-inch pipe on Cajon St, between 600 feet north of Highland Ave and Cypress Ave
P-92 2045-2070 Install 300 LF of 10-inch pipe on South Ave at Franklin Ave P-10 2045-2070 Install 300 LF of 15-inch pipe on Cajon St, just north of Vine St Note:
1 It is recommended all capacity restricted areas be flow monitored to confirm capacity restrictions exist. 2 These two projects could be combined into one.

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Figure 6.1: Recommended Pipeline Improvements

SAN BERNARDINO AVE

PALMETTO AVE

NEVADA ST

SOUTH AVE

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Figure 6.2: Results of Cajon St (Between Cypress Ave and Fern Ave) Capacity Improvement Under Existing (2020) Conditions, Sized for Buildout (2070) Conditions

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Figure 6.3: Results of Cajon St (South of E Citrus Ave) Capacity Improvement Under Existing (2020) Conditions, Sized for Buildout (2070) Conditions

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Figure 6.4: Results of Alley East of Alabama St (Between San Bernardino Ave and Palmetto Ave) Capacity Improvement Under Existing (2020) Conditions, Sized for Buildout (2070) Conditions

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Figure 6.5: Results of Brockton Ave at 6th St & Herald St Capacity Improvement Under Near-Term (2030 Conditions), Sized for Buildout (2070) Conditions

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Figure 6.6: Results of Citrus Plaza Dr (South of San Bernardino Ave) Capacity Improvement Under Near-Term (2030 Conditions), Sized for Buildout (2070) Conditions

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Figure 6.7: Results of Nevada St (North of Palmetto Ave) Capacity Improvement Under Near-Term (2030 Conditions), Sized for Buildout (2070) Conditions

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Figure 6.8: Results of South Ave (Between Garden St and Franklin Ave) Capacity Improvement Under Long-Term (2045) Conditions, Sized for Buildout (2070) Conditions

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Figure 6.9: Results of Cajon St (Between 600 feet North of Highland Ave and Cypress Ave) Capacity Improvement Under Long-Term (2045) Conditions, Sized for Buildout (2070) Conditions

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Figure 6.10: Results of South Ave Capacity Improvement Under Buildout (2070) Conditions

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Figure 6.11: Results of Cajon St (North of Vine St) Capacity Improvement Under Buildout (2070) Conditions

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6.2 Lift Station Operations Recommendations
It is recommended the City conduct an Optimization Study on the San Bernardino/Mountain View Lift Station to determine if there are opportunities to optimize operations. The existing pumps, sized to efficiently operate at 4 MGD, are operated at 2.5 MGD. Operating the existing pumps at 2.5 MGD is likely causing extra power usage through efficiency losses.

Table 6.2: Lift Station Recommendations
Project ID Description
LS-1 Lift Station Optimization Study to improve power consumption

6.3 WWTP Process Recommendations
It is recommended that the City develops a solid treatment plan in the event the City elects to receive food waste, FOG, and/or if solids loads to the plant increase. For solids treatment, it is recommended to determine present solid loads and solid handling capacity at the plant. Additionally, it is recommended the City to consider replacing the existing, not-in-use cogeneration system with a new modern system, as this could reduce electricity usage rates by utilizing plant produced biogas. A new, optimized cogeneration system can also significantly reduce air pollution levels from the plant as biogas wouldn’t be directly flared off to the atmosphere and would function as a reliable source for any heating process within the plant.

Table 6.3: WWTP Process Recommendations
Project ID Description
WWTP-1 Solids Management Plan
WWTP-2 Cogeneration Facility Preliminary Design

6.4 Project Cost Summary
The following Table 6.4 provides a summary of probable construction and project costs associated with each of the above recommended capital improvement projects. A detailed tabulation of each projects cost elements in included in Appendix E. Note that due to the varying lengths of the pipeline replacement projects, standard multipliers were not used. Cost ratios are typically higher for shorter replacement projects and reduce as the size of the replacement length increases. Instead, mathematical equations were used to calculate estimated pipeline replacement costs ($/in-diam/LF) as well as the Engineering multipliers

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Table 6.4: Project Cost Summary

Existing (2020) Near-Term (2030) Long-Term (2045) Buildout (2070) P-0 System-Wide Flow Monitoring Install thirty (30) flow meters throughout existing sewer system
Confirm the need for each improvement
based on real-time flow monitoring data
162,000$ - - -
P-1 Cajon St, Cypress Ave to Fern Ave, Pipeline
Upsizing
Upsize 1,350 LF of 10-inch to 12-inch Max d/D is 1.0 under 2020 PWWF 827,000$ - - - P-2 Cajon St at Citrus Ave Pipeline Upsizing Upsize 100 LF of 12-inch to 15-inch Max d/D is 1.0 under 2020 PWWF 141,000$ - - - P-3 Alabama St Pipeline Upsizing and Realignment Install concrete plug to abandon 3,100 LF of existing 24-inch and 30-inch;
Build 920 LF of new 24-inch in San Bernardino
Ave;
Build 2,700 LF of 36-inch in Alabama St
Max d/D is 1.0 under 2020 PWWF 4,967,000$ - - - P-4 Brockton Ave Pipeline Upsizing Upsize 700 LF of 8-inch to 10-inch Max d/D is 1.0 under 2030 PWWF - 445,000$ - - P-5 Citrus Plaza Dr Pipeline Upsizing Upsize 350 LF of 24-inch to 27-inch Max d/D is 1.0 under 2030 PWWF - 671,000$ - - P-6 Nevada St Pipeline Upsizing Upsize 1,900 LF of 27-inch to 30-inch Max d/D is 1.0 under 2030 PWWF - 2,452,000$ - - P-7 South Ave West of Franklin Ave Pipeline Upsizing Upsize 300 LF of 8-inch to 10-inch Max d/D is 1.0 under 2045 PWWF - - 233,000$ - P-8 Cajon St between Highland Ave and Cypress Ave
Pipeline Upsizing
Upsize 2,180 LF of 10-inch to 12-inch Max d/D is 1.0 under 2045 PWWF - - 1,136,000$ - P-9 South Ave at Franklin Ave Pipeline Upsizing Upsize 300 LF of 8-inch to 10-inch Max d/D is 1.0 under Buildout PWWF - - - 233,000$ P-10 Cajon St at Vine St Pipeline Upsizing Upsize 300 LF of 12-inch to 15-inch Max d/D is 1.0 under Buildout PWWF - - - 346,000$ Total Gravity Sewer Projects: 6,097,000$ 3,568,000$ 1,369,000$ 579,000 $ LS-1 San Bernardino/Mountain View LS Optimization
Study
Conduct study to evaluation optimization of the
MVLS
Pumps consistently operating at reduced
speeds
40,000$ - - -
40,000 $ - $ - $ - $ WWTP-1 Solids Management Plan Determine present solid loads and solids handling capacity at the plant.

Needed in the event the City elects to
receive food waste, FOG and/or if solids
loads to the plant increase.
150,000$
WWTP-2 Cogeneration Facility Preliminary Design Preliminary design of new cogeneration facility for the WWTP.

Estimated 11 year payback period for
construction of new Cogen facility.
300,000$
450,000 $ 0 0 0
6,587,000$ 3,568,000$ 1,369,000$ 579,000 $
Total WWTP Projects:

TOTAL:

Lift Station Projects
Wastewater Treament Plant Projects
Project Costs by Planning Period ($)
Project ID Project Name Description Justification
Gravity Sewer Projects
Total Lift Station Projects:

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Appendix A
Near-Term Developments

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APPENDIX A - NEAR TERM DEVELOPMENTS
Dev't Number Development Name Status Location
Redevel-
opment APN
Total Acreage of
Dev't
Sq. Ft of Dev't
Building SFR (DU)

SFR (DU/
acre)
Instit
(acre)
Hotel (No.
of rooms)
Comm
(acre)
Indust
(acre) SFR (DU)

SFR (DU/
acre) MDR (DU)

MDR (DU/
acre) HDR (DU)

HDR (DU/
acre)
Mixed
Use
(acre)
Instit
(acre)
Hotel (No.
of rooms)
Hotel
(acre)
Comm
(acre)
Indust
(acre)
1 Tract 20378 Submitted SE corner of Wabash Ave and Highland Ave No 029-941-118, -119, -120, -
121, -123, -124 9.8 120 12.2
2 Canyon Ranch No 22 27 1.23
3 Tract 20320 In Process Wabash Ave, north of Reservoir Rd and I10 No 017-428-113, -133, -134, -
135 & 029-921-311 to-314, -
321 65 67 1.03
4 Citrus Valley SP (Tract 20336) In Process
North side of Domestic Ave, west of Texas St and
east side of I210 fwy No 016-703-102 to -107, -116 58 317 5.47 5 Casa Loma Apts (Tract 20126)
Planning Commission 12-16-
2020 SW corner of University St and Lugonia Ave No 121-237-101, -105 to -120 147 6 Citrus Greens SP (Tract 20283) In Process NW Corner of Sunnyside Ave and Linda Vista Ave No 017-223-107, -105 5 20 4.00 7 Tract 20305 Historic Commission TBD 301 W. Palm Ave No 017-323-105 8.8 30 3.41 8 City Center Mixed Use Project (CUP No. 1138) In Process NW Corner of Brookside Ave and Eureka St No 017-110-101 to -105, 017-
121-113 to -121, 017-121-
125 3 3
9 The Grand Apartments In Process NE Corner of Redlands Blvd and Eureka St Yes 016-928-130 1.5 149 99 10 Tract 20257 (i.e. Heritage SP) Approved
West side of Texas St, north side of San Bernardino
Ave and south side of Pioneer Ave No
016-709-102, -104, -105, -
108 37 207 5.59
11 LuxView Apts Approved
North & South side of Orange Ave between Alabama
St and Iowa St No
029-216-708, -711, -712, -
713, -718, -725, -803, -816 21.8 328 15.0
12 Brookside Apts Approved 317 Brookside Ave No 017-124-124 8 13 Liberty Lane Apts Approved SW corner Lugonia Ave & Texas St No 016-902-119 4.72 80 16.9 14 Tract 20065 Approved South side of E. Highland Ave, west of Redlands St No 017-416-125 10 29 2.90 15 Tract 19956 Approved
East of Wabash Ave, north of Highland Ave, and
south of Citrus Ave No 029-942-101 to -142 18.5 40 2.16 16 Tract 17080 Approved
West side of S. Wabash Ave, north of E. Sunset Dr
and south of I10 No 030-001-209, -210 7 8 1.14
17 Tract 17022 Approved NE Corner of W. Pioneer Ave & Texas St No 016-788-106 to -120 4.3 12 2.79 18 Tract 16878 Approved SW Corner of Wabash Ave & E. San Bernardino Ave No 016-813-201 to -205 41 76 1.85 19 Tract 16402 Approved
South side of Madeira Ave, approximately 1,750 ft
east of Crafton Ave and 350 ft east of Whitewood Dr No 029-821-109, -139 8.5 26 3.06 20 Tract 20126 Under Construction NE corner of Lugonia & Judson No 016-891-101 to -154, 016-
892-101 to -155 39 23 0.59 82 2.10
21 Tract 19942 Under Construction East of Wabash Ave, north of Sylvan Blvd No 029-943-101 to -138 12 13 1.08 21 1.75 22 Tract 20079 Completed 1485 E. San Bernardino Ave No 6 14 2.33 53 Autofit Submitted 1625 W. Redlands Blvd Yes 2.51 109,147 2.51 23 Symbiosis LLC, Medical Transport
Planning Commission 12-16-
2020 1801 Orange Tree Ln Yes 0.34 15,000 0.34 24 CUP No. 1145 In Process 600 North Place No 017-301-139 1 12,585 0.0 28 25 SP 26, Amendment No. 3 Approved 1500 Barton Rd No 0.09 4,052 0.09 26 Redlands Christian School Approved 125 & 141 Kansas St Yes 1.91 83,000 1.91 27 Commission Review & Approval No. 909 Approved
North side of W. Redlands Blvd, approximately 250
feet east of Nevada St No 1.89 16,714 1.89 28 Marriott Springhill Suites Approved Lugonia Ave, between Nevada & Alabama St No 1.67 55,465 88 1.67 29 Retail Center Approved SW Corner of Orange St & Shoppers Lane No 0.35 15,200 0.35 30 Jack In the Box Approved/Plan Check 1248 N. Wabash Ave No 0.07 3,000 0.07 31 Redlands Food Hall - Mutual Orange Distributors
(MOD) Packinghouse Approved/Plan Check 330 N. Third St Yes 0.77 33,676 0.77 32 Third Street Retail Building Approved/Plan Check 31 W. Stuart Ave No 0.85 36,825 0.85 33 Downtown Parking Structure Under Construction South side of W. Stuart Ave at Third St No 3.27 142,460 3.27 34 Self-Serve Carwash Under Construction SW Corner of Alabama St and Orange Tree Lane No 1 7,967 1.00 35 Commission Review & Approval No. 908 Under Construction North side of W. Colton Ave, 300 ft east of New York
St No 3.41 62,458 3.41
36 Hilton Home2 Suites Under Construction
1342 Industrial Park Ave (adjacent to I10 off-ramp
and west of Tennesee St) No 1.67 44,540 77 1.67 37 Packing House District, Phase 2 Under Construction SW Corner of Stuart Ave & Eureka St No 3.9 15,250 3.90 38 CUP No. 1130 Under Construction 349 N. Eureka St Yes 0.11 4,730 0.11 39 CUP No. 1132 Completed 440 Oriental Ave Yes 0.20 8,520 0.20 40 Lugonia Station Post Office Completed 1615 W. Park Ave Yes 0.55 24,000 0.55 41 CUP NO. 1129 Completed SE Corner of Stuart Ave & Eureka St No 0.06 2,400 0.06 42 Woodspring Suites Hotel Completed 1700 Orange Tree Ln No 2.7 48,224 123 2.7 43 Commission Review & Approval No. 923 In Process 10756 Nevada St No 1.96 85,430 1.96 44 Parking Lot Expansion (CUP No. 158) In Process SW Corner of Terracina Blvd & Fern Ave Yes 017-214-107, -108, -111, -
115, -116, -119 2.78 -2.78 -1.00
54 Planned Development No. 4 In Process NE Corner of Mountain View Ave and I10 No 22 420,000 22 45 Commission Review & Approval No. 912 In Process 10843 New Jersey St No 9 179,400 9 46 Phelps Office Building City Council 12-15-2020 1702 W. Park Ave Yes 0.17 7,198 0.17 47 CUP No. 1136 In Process NW Corner of E. Lugonia Ave & Dearborn St No 19.5 161,804 19.5 48 Commission Review & Approval No. 900 Under Construction NW Corner of Park Ave & Alabama St No 029-215-410, -417 3.54 154,000 3.54 49 ESRI Office Building Under Construction
South side of Park Ave, between New York St and
Tennesee St, adjacent to the existing ESRI campus No 8.8 110,479 8.8 50 Commision Review & Aprroval No. 891 Completed 614, 624, 634 Nevada St No 1.3 18,296 1.3 51 Commission Review & Approval No. 894 Completed SE Corner Park Ave & Iowa St No 3.54 154,000 3.54 52 Preliminary Review No. 1421 Completed 404 New York St Yes 2.41 105,000 2.41 55 Transit Villages SP (NewYork/ESRI Station) No 19.2 0.0 489 2.31 Transit Villages SP (Downtown Station) 30.3 0.0 916 90 2.4 Transit Villages SP (University Station) 26.1 0.0 595 1.29 129 5.69 Draft complete; EIR being
prepared

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Appendix B
2021 SOP Plant Power Outage

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CITY OF REDLANDS

PLANT POWER OUTAGE

STANDARD OPERATING PROCEDURE

Joseph Hamburger June 2021
Wastewater Plant Supervisor

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2 Table of Contents

Section Page

1. Introduction 3

2. Individual Roles and Responsibilities 3

3. Resource Requirements 4

4. Safe Practices and Procedures 4

5. Record Keeping 4

6. Procedure 5

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3 Introduction
This Standard Operating Procedure (SOP) is to assist Operations and or Maintenance staf f for a plant power outage. This is a guideline to help restore the wastewater plant back to normal operations and to minimize the possibility of a sewer overflow.

This Standard Operating Procedure (SOP) is designed to provide clear directive by identifying the following:

• Roles and Responsibilities
• Resource Requirements
• Safe Practices and Procedures
• Procedure, Maintain Plant

Roles and Responsibilities
The goal for defining the roles and responsibilities is to ensure that restoring the wastewater plant is conducted in a manner constant with plant safety and City policies and procedures. The major roles and responsibilities of staff can be best described as:

Wastewater Operations Superintendent
• Provide the leadership necessary to ensure the activities listed in the SOP are execut ed properly and safely.

Wastewater Operations Supervisor
• Assign, supervise, and review the activities listed in the SOP that are performed by Operations Staff.

Wastewater Operations Staff
• Come in to restart wastewater plant equipment.
• Maintain flow and process.
• Oversee safety practices and assist maintenance staff. • Assist contractors as need, if needed.

Maintenance Supervisor
• Assign, supervise, and review the activities listed in the SOP performed by Maintenance Staff. • Have maintenance staff restore any equipment failures • Maintain standby generator.

Maintenance Staff
• Maintain standby generator and supply fuel when needed. • Restore all failed equipment.

Collection Supervisor
• Assign collection staff to assist with Vactor truck, sewer overflows if needed.

Collection Staff
• Stop and clean-up all sewer overflows.

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4 Contractor, TESCO, SUEZ, & Southern California Edison (SCE) Power Plant • Restore all failed equipment that city staff could not put online. • Restore SCADA issues.
• Restore MBR.
• Abide by City safety policies.
• Operations will notify SCE Power Plant at 800-655-4555

Resource Requirements
Personnel
• Wastewater Operations Superintendent
• Wastewater Operations Supervisor
• Wastewater Operations Staff
• Maintenance Supervisor or Foreman
• Collections Supervisor
• Maintenance Staff
• Collections Staff

Equipment Requirement
• Fuel for Generator

Personal Safety Equipment Requirements
• Safety glasses
• Gloves rubber or Latex
• Safety shoes

Safe Practices and Procedures
It is the responsibility of every employee to ensure that all applicable safety rules and regulations are adhered to during the performance of their duties. Specific safety policies and guidelines are located in the City of Redlands Injury and Illness Protection Policy.

Staff shall use appropriate Personal Protective Equipment (PPE) to protect themselves from hazards that may be encountered. If at any time a hazard is identified requiring additional PPE staff is to notify their supervisor prior to performing the task. Additionally the supervisors are to perform periodic inspections to ensure that activities are being performed in a safe manner, consistent with the applicable policies and regulations.

The minimum items of personal protective equipment are:
• Gloves rubber or Latex
• Safety shoes
• Safety glasses

Contractor will follow city’s and company safety procedures.

Record Keeping
In order to document the activities performed in the SOP, it is essential that accurate records be maintained. It is imperative that the Daily logbook of actives is complete and entered correctly. All required records must be completed in a timely manner.

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5 Power Outage Procedure

1. In the event of loss of power at the wastewater treatment plant, the Kohler emergency generator is electronically configured to automatically start an d supply standby power to the plant whenever the MPAC 1500 Controller senses a loss of power exceeding 30 seconds. After this delay the Kohler standby generator is sent a run signal and starts automatically to supply emergency power to the wastewater treatment plant. Plant equipment is able to be operated once the standby power is available, however, an operator must physically reset and start plant equipment. The operator is notified of the loss of power by the plant’s auto dialer.

2. The Supervisory Contro lled Data Acquisition (SCADA) system initiates a call from the plant’s auto dialer to the “on call” wastewater treatment plant operator. The “on call” operator acknowledges the alarm by pressing the number 9 on the “on call” cell phone. In the event that t he operator should fail to acknowledge the alarm after two repeated calls, the auto dialer will call the operations supervisor one time and there after call the “on call“ operator again twice.

3. The operator is to immediately respond to the call out, which should not exceed 30 minutes, and take the following steps:

a. The “on call“ operator will notify a second operator to come in and assist with restoring plant equipment as soon as they get the call from the auto dialer that it is a loss of power alarm. b. The operator will remotely log in and observe the alarms displayed on SCADA and take the appropriate steps to reset plant equipment. The critical equipment will be the Raw Sewage Pumps, Peak Storage Pond Pumps, Conventional Effluent Pumps, Aeration Blowers, Ze non Air Compressors, Zenon Recirculation Pumps, and Zenon Membrane Trains. c. The following equipment can be reset via laptop: Raw Sewage Pumps, Peak Storage Pond Pumps, Conventional Effluent Pumps, and Aeration Blowers. The Zenon equipment will re -start on its own so long as there is sufficient air psi to operate the cyclic valves and aeration blower valves.

d. The operator will call Southern California Edison to get an estimated time of when the power will be restored at 800 -655-4555.The operator should go th ru the prompts until given the option to speak to a live operator. Once the 24 hrs/ day available operator picks up the phone, the operator must identify themselves as a City of Redlands employee and request priority for power restoration due to being a was tewater treatment facility. Plant address is 1950 North Nevada Street and (Note: Operator should call every 2-3 hours to get updates of time of restoration)

e. Upon arrival at the wastewater treatment plant, the operator will put his safety approved ear protection on and open the generator door using the key that is hanging on the operations key board. The operator will start the plant’s assessment with the standby generator to ensure that it is performing well and observe the various parameters on the genera tor’s HMI such as: oil psi, generator coolant temp, amps being drawn by equipment.

f. By pressing the menu button and selecting the #1 on the standby generator main panel, the operator can view the kW amp draw, volts, and kvar by scrolling down using the ar row down button. The operator can also check the engine’s performance by pressing the menu button and scrolling down using the arrow down button.
g. Normal oil psi: 168 psi. Low oil psi warning; 57. Low oil psi shut down; 43.

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6 h. Normal coolant temp. 150 to 1 85 degrees Celsius. High coolant temp warning: 198 degrees Celsius. High coolant temp shut down: 208 degrees Celsius. Engine warmed up: 100 degrees Celsius. Engine cooled down 150 degrees Celsius.
i. The standby generator consumes 7.9 gal/hour per 100 kw. The standby generator can run up to 16-18 hours on 1000 gallons of diesel fuel.

j. The operator will perform a general plant site assessment and restart the drives on the secondary clarifiers and dissolved air flotation thickeners.

k. The main concern that the op erator should focus on is compliance with the limits established by the State of California Regional Water Quality Control Board for the City of Redlands.

Note: If there is a problem with the generator not starting up a due to a blown fuse or other reas on, maintenance personnel must be notified immediately. If the power outage occurs after hours directly call the on call maintenance worker. The on call maintenance worker can be reached by calling (909) 557-3376.

The following equipment needs to be reset via SCADA in order to go online after a power outage:

The following equipment requires resetting after a power outage. This applies to when the standby generator comes on due to loss of utility power and when it shuts off and transfers to utility power.

1) Zenon Membrane Trains all default to start delay and need to be re-started at SCADA.

(a) Re-start the membrane trains gradually to prevent a surge at the chlorine contact basin and to prevent a surge in amperage draw from the standby generator.

(b) Aeration Blowers will need to be re -started at SCADA and must be started gradually with only one blower to operate the plant while the generator is running, if there is a need for more aeration, this can be performed after all of the plant equipment has been reset a nd started for at least 25 minutes.

2) Reset Peak Pond Pumps and put back to Auto on SCADA. Verify that the flow set point to the Zenon and aeration basins is set to desired flow.

3) Headworks: multiple equipment failures will need to be reset on SCADA. It is critical to ensure that the influent pumps are running and the wet well level is within the operating range. The Headworks raw sewage pumps will need to be monitored to ensure that there are no glitches in the plc preventing these from running and the UPS battery will need to be checked to ensure it is not preventing the PLC from working.

The online automatic bar screen will need to be reset along with the rag compactor and grit screw.

The following equipment needs to be physically checked and verified th at it is operating in the automatic run mode at each station and reset:

1) Chlorine Contact Station: check and prime the influent and effluent sample pumps for the chlorine and turbidity analyzers, reset the GFI on sample pumps; check the PLC and UPS battery at the PLC panel for normal operation, check the dog house analyzers, check the water quality to ensure that the reclaimed water

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7 is meeting specification to send out. If there are any issues with water quality it is best to manually close the reclaimed wa ter valve and leave closed until any issues that develop have passed through. It will be necessary to monitor the water quality continuously in order to determine when to put the reclaimed water valve back to the normal -auto position, it is recommended tha t at least a half hour has passed after water quality improves to specification limits. It will be necessary to contact Mountain View Power to notify them that we will be closing our valve as a result of a power outage. They can be reached at 909-478-1738

2) Headworks: grit screw needs to be reset at the VFD panel; check and reset PLC, UPS battery, and VFD’s as necessary. The UPS may need to be put to bypass and left in bypass until repairs can be made if the UPS battery fails.

Rag screw conveyor needs to be checked and verified that it is running and reset if necessary.

Primary clarifier flights need to be checked for proper operation and reset as needed.

Ferric chloride pump needs to be reset and re-started at the panel inside the chemical storage area.

3) Peak Pond Pump Station: check pumps to verify that these are running, check the dog house for normal operation of the pump VFD’s. Check the UPS battery and PLC for normal operation.

4) Aeration Basins: check and reset the mixers as needed.

Verify that the ferric feed line is dripping at the Zenon mixed liquor distribution box.

Observe air distribution system on the aeration basin to confirm normal operation.

Check the PLC for the Zenon membrane trains and verify that it is operating normally.

Verify that the UPS battery is not displaying a red light and reset as needed by putting to bypass.

5) Secondary Clarifier: Restart skimming arm.

Conventional Effluent Pump station may need to be physically reset.

6) WAS and Primary DAFs: Restart skimming arms and recirc ulation pumps at both DAFs. Make sure there is an established air pad. Check digester indicator to make sure it is functioning.

7) Digester 1 & 2 Room: Make sure recirculation pump is running.

8) Digester 3: Reset recirculation pump.

9) Centrifuge: Load setting needs to be reset from default settings.

10) Flare: Start air compressor before firing up flare. Start computer.

The operator should monitor the operation of the generator throughout its operation and arrange for refueling when the fuel tank reaches 50 perce nt on the fuel gauge. Aaron Jenkins, Fleet Services Coordinator, can be reached during the day at extension 7568, and after normal work hours by means of an email [email protected].

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8 In the event that Aaron is not available and it is an emergency Merit Oil can be contacted at the following numbers:

Perry 909-877-4126
Office 909-877-2651
A request for 500 gallons of diesel fuel for the standby generator will be made.

The follow is a list of City of Redlands staff that must be contacted in the event of a power outage in order of priority:

Wastewater Operations Supervisor, Joseph Hamburger, work cell (909) 353-9049.

Operations:

Operations Standby Phone, cell: (909) 841-3505
Jeff Belanger, Wastewater Operator III, cell: (909) 362-3055 John Serrano, Wastewater Operator III, cell: (909) 831-4075 Blake Dorsey, Wastewater Operator III, cell: (951)-440-8221 Edgar Reyes, Wastewater Operator III, cell (424)-240-6057 Daniel Hernandez, Wastewater Operator III, cell (909)-801-4496

Maintenance:

Maintenance Standby Phone, cell: (909) 557-3376
Sean Kilday, Utilities Maintenance Foreperson, work cell (909) 557-6653 Ruben Gallardo, Plant Mechanic, cell: (909) 747-4047
David Giannini, Plant Mechanic, cell: (951) 505-8467
Alek Kunf, Plant Mechanic, cell: (909) 477-9468
Hanna Shields, Maintenance Worker, cell: (951) 265-1193 Chris Thornburg: (909) 856-4936

In the event that the Wastewater Operations Supervisor cannot be reached, contact Fernando Mata, Wastewater Operations Superintendent, work cell (909) 841-3142.

In the event the Wastewater Operations Superintendent cannot be contacted notify Utilities Operations Manager Kevin Watson, work cell (909) 725-7979.

Once the plant operator has reset the plant equipment and the utility power has been restored, the operator will have to go back out into every section of the plant and physically reset all affected equipment again.

Operations and Maintenance staff will be onsite 24 hours a day and will continue to follow this SOP until the plant has been place on permanent utility power.

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Redlands Citywide Wastewater Master Plan Page 91
Appendix C
Cogeneration Pre-Cleaning Technologies

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Various Gas Cleaning Methods
Methods Description
Iron Sponge
• Wood chips impregnated with iron oxide
• Simple and in use for almost 150 years
• Can be regenerated to some extent with oxygen
• Regeneration reaction is exothermic
• Requires changeout of media and landfill disposal
• May require maintenance of pH, moisture, and temperature Iron Oxide Pellets
• Iron Oxide coated beads or pellets
• Simple system
• More uniform media size and shape for more equal gas
distribution
• Media must be replaced and hauled for disposal
• Media has potential to bind requiring use of water for removal Biotrickling Filter
• Microorganisms grown within media
• Water fed top to bottom and drained out
• Ability to remove H2S, NH3, volatile fatty acids, organic odors, and select VOCs
• Less expensive than most options
• Media requires changeout approximately every 10 years Scrubbing
• Ability to neutralize corrosive gasses using sodium hydroxide scrubbing solution
• Well established technology
• High removal efficiency compared with other technologies • High cost of chemicals and electricity
• May require maintenance of caustic replacement
• Recirculates water
Activated Carbon
• Granular activated carbon comes in a variety of forms to fit various applications
• High amount of adsorption area per pound of media
• Not selective to H2S and may also readily remove other compounds such as volatile organics, reducing usable life of the bed
• Some forms of carbon are not as effective as others in removing hydrogen sulfide
• Requires replacement and disposal of spent media

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Appendix D
Cogeneration Unit Cut Sheet

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Technical Description
Cogeneration Unit-Container
JMC 320 GS-B.L
Mains Parallel with Island Operations & Blackstart

City of Redlands WWTP
JMC320 D825 480v
Northeast-Western Energy Systems
Full rating of the engine is for an installation at an altitude ≤ 1189ft and combustion air temperature ≤ 88.7°F.

At air temperature 88.7°F < T < 104°F a de-rate of 0.83%/°F will apply. At T > 104°F a derate of 1.1%/°F will apply. Specific derate information may change upon factory order submission.

Electrical output 1062 kW el.

Thermal output 4398 MBTU/hr

Emission values
NOx < 1.1 g/bhp.hr (NO2)

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0.01 Technical Data (on container) _______________________________________ 4 Main dimensions and weights (on container) 5
Connections 5
Output / fuel consumption 5

0.02 Technical data of engine ___________________________________________ 6 Thermal energy balance 6
Exhaust gas data 6
Combustion air data 6
Sound pressure level 7
Sound power level 7

0.03 Technical data of generator _________________________________________ 8 Reactance and time constants (saturated) at rated output 8

0.04 Technical data of heat recovery _____________________________________ 9 General data - Hot water circuit 9
General data - Cooling water circuit 9
Exhaust gas heat exchanger 9
connection variant C _________________________________________________ 10

0.10 Technical parameters_____________________________________________ 11

1.00 Scope of supply - Module _________________________________________ 13

1.01 Spark ignited gas engine __________________________________________ 13

1.01.01 Engine design ________________________________________________ 13

1.01.03 Engine accessories ____________________________________________ 15

1.01.04 Standard tools (per installation)__________________________________ 15

1.02 Generator-low voltage ____________________________________________ 16

1.03 Module Accessories ______________________________________________ 18

1.03.01 Engine jacket water system _____________________________________ 19

1.03.02 Automatic lube oil replenishing system incl. extension tank __________ 20

1.05.01 Gas train <500mbar (7.3 psi) _____________________________________ 20

1.07 Painting ________________________________________________________ 21

1.11 Engine generator control panel per module- DIA.NE XT4 incl. Single synchronization of the generator breaker ________________________________ 21 Touch Display Screen: 22
Central engine and module control: 26
Malfunction Notice list: 27

1.11 Motor control panel – Container design ______________________________ 29

1.11.01 Remote messaging over MODBUS-TCP ___________________________ 30

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1.11.06 Remote Data-Transfer with DIA.NE XT4 ___________________________ 30

1.11.25 Control Strategy and Options (Type 3 Container) ___________________ 33

1.20.03 Starting system _______________________________________________ 35

1.20.05 Electric jacket water preheating __________________________________ 36

1.20.08 Flexible connections ___________________________________________ 36

2.00 Electrical equipment _____________________________________________ 36

2.02 Grid monitoring device ___________________________________________ 36

2.04 Generator Low Voltage switchgear (for container design) _______________ 38

2.12 Gas warning device ______________________________________________ 38

2.13 Smoke warning device ____________________________________________ 39

3.01 Lube oil system _________________________________________________ 39

3.03.01 Exhaust gas silencer ___________________________________________ 39

3.10.03 Cooling system – dual-circuit radiator ____________________________ 40

3.20 Container _______________________________________________________ 40

3.50 Power and control cable __________________________________________ 42

3.71 Vibration Switch _________________________________________________ 42

3.73 Seismic Protection - Container _____________________________________ 42

4.00 Delivery, installation, and commissioning ____________________________ 42

4.01 Carriage 42

4.02 Unloading 42

4.03 Assembly and installation 42

4.04 Storage 42

4.05 Emission measurement with exhaust gas analyzer 43

5.01 Limits of delivery - Container ______________________________________ 43

5.02 Factory tests and inspections ______________________________________ 43

5.02.01 Engine tests 43

5.02.02 Generator tests 44

5.03 Documentation __________________________________________________ 44

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0.01 Technical Data (on container)

100% 75% 50%
Power input [2] MBTU/hr 9,387 7,292 5,204
Gas volume *) scfhr 21,629 16,801 11,990
Mechanical output [1] bhp 1,468 1,101 735
Electrical output [4] kW el. 1,062 795 527
Recoverable thermal output (calculated with Glykol 37%) ~ Intercooler 1st stage [9] MBTU/hr 593 229 66
~ Lube oil MBTU/hr 611 536 464
~ Jacket water MBTU/hr 1,133 942 778
~ Exhaust gas cooled to 356 °F MBTU/hr 2,061 1,785 1,300 Total recoverable thermal output [5] MBTU/hr 4,398 3,491 2,608

Heat to be dissipated (calculated with Glykol 37%)
~ Intercooler 2nd stage MBTU/hr 178 98 45
~ Lube oil MBTU/hr --- --- ---
~ Surface heat ca. [7] MBTU/hr 336 ~ ~

Spec. fuel consumption of engine electric [2] BTU/kWel.h r
8,838 9,175 9,881
Spec. fuel consumption of engine [2] BTU/bhp.hr 6,392 6,623 7,081 Lube oil consumption ca. [3] gal/hr 0.10 ~ ~
Electrical efficiency 38.6% 37.2% 34.5%
Thermal efficiency 46.8% 47.9% 50.1%
Total efficiency [6] 85.5% 85.1% 84.7%

Hot water circuit:

Forward temperature °F 194.0 182.9 172.0
Return temperature °F 140.0 140.0 140.0
Hot water flow rate GPM 182.6 182.6 182.6

Fuel gas LHV BTU/scft 434
*) approximate value for pipework dimensioning
[_] Explanations: see 0.10 - Technical parameters

All heat data is based on standard conditions according to attachment 0.10. Deviations from the standard conditions can result in a change of values within the heat balance and must be taken into consideration in the layout of the cooling circuit/equipment (intercooler; emergency cooling; ...). In the specifications in addition to the general tolerance of ±8 % on the thermal output a further reserve of +5 % is recommended for the dimensioning of the cooling requirements.

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Main dimensions and weights (on container)
Length in ~ 490
Width in 99-118
Height in ~ 110
Weight empty lbs ~ 64,540
Weight filled lbs ~ 67,840

Connections
Hot water inlet and outlet [A/B] in/lbs 3''/145
Exhaust gas outlet [C] in/lbs 10''/145
Fuel gas connection (on container) [D] in 6''/232
Fresh oil connection G 28x2''
Waste oil connection G 28x2''
Cable outlet in 31.5x15.7
Condensate drain in 0.7

Output / fuel consumption
ISO standard fuel stop power ICFN bhp 1,468
Mean effe. press. at stand. power and nom. speed psi 218 Fuel gas type Biogas
Based on methane number | Min. methane number MN 135 | 117 d) Compression ratio Epsilon 12.5

Min./Max. fuel gas pressure at inlet to gas train psi 1.16 - 2.9 c) Max. rate of gas pressure fluctuation psi/sec 0.145
Maximum Intercooler 2nd stage inlet water temperature °F 140 Spec. fuel consumption of engine BTU/bhp.hr 6,392
Specific lube oil consumption g/bhp.hr 0.22
Max. Oil temperature °F ~ 189
Jacket-water temperature max. °F ~ 203
Filling capacity lube oil (refill) gal ~ 90

c) Lower gas pressures upon inquiry
d) based on methane number calculation software AVL 3.2

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0.02 Technical data of engine

Manufacturer JENBACHER
Engine type J 320 GS-D825
Working principle 4-Stroke
Configuration V 70°
No. of cylinders 20
Bore in 5.31
Stroke in 6.69
Piston displacement cu.in 2,970
Nominal speed rpm 1,800
Mean piston speed in/s 402
Length in 131
Width in 53
Height in 81
Weight dry lbs 11,464
Weight filled lbs 12,566
Moment of inertia lbs-ft² 204.35
Direction of rotation (from flywheel view) left
Radio interference level to VDE 0875 N
Starter motor output kW 7
Starter motor voltage V 24
Thermal energy balance
Power input MBTU/hr 9,387
Intercooler MBTU/hr 771
Lube oil MBTU/hr 611
Jacket water MBTU/hr 1,133
Exhaust gas cooled to 356 °F MBTU/hr 2,061
Exhaust gas cooled to 212 °F MBTU/hr 2,549
Surface heat MBTU/hr 191
Exhaust gas data
Exhaust gas temperature at full load [8] °F 936
Exhaust gas temperature at bmep= 163.2 [psi] °F ~ 1011
Exhaust gas temperature at bmep= 108.8 [psi] °F ~ 1042
Exhaust gas mass flow rate, wet lbs/hr 13,091
Exhaust gas mass flow rate, dry lbs/hr 12,143
Exhaust gas volume, wet scfhr 163,819
Exhaust gas volume, dry scfhr 144,962
Max.admissible exhaust back pressure after engine psi 0.870 Combustion air data
Combustion air mass flow rate lbs/hr 12,046
Combustion air volume SCFM 2,488
Max. admissible pressure drop at air-intake filter psi 0.145 base for exhaust gas data: natural gas: 100% CH4; biogas 65% CH4, 35% CO2

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Sound pressure level
Aggregate a) dB(A) re 20µPa 99
31,5 Hz dB 81
63 Hz dB 93
125 Hz dB 95
250 Hz dB 92
500 Hz dB 95
1000 Hz dB 93
2000 Hz dB 92
4000 Hz dB 90
8000 Hz dB 93
Exhaust gas b) dB(A) re 20µPa 122
31,5 Hz dB 97
63 Hz dB 108
125 Hz dB 118
250 Hz dB 110
500 Hz dB 113
1000 Hz dB 114
2000 Hz dB 117
4000 Hz dB 115
8000 Hz dB 114
Sound power level
Aggregate dB(A) re 1pW 120
Measurement surface ft² 1,292
Exhaust gas dB(A) re 1pW 130
Measurement surface ft² 67.60
a) average sound pressure level on measurement surface in a distance of 3.28ft (converted to free field) according to DIN 45635, precision class 3.

b) average sound pressure level on measurement surface in a distance of 3.28ft according to DIN 45635, precision class 2.

The spectra are valid for aggregates up to bmep=217.55661 psi. (for higher bmep add safety margin of 1dB to all values per increase of 15 PSI pressure).

Engine tolerance ± 3 dB

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0.03 Technical data of generator
Manufacturer STAMFORD e)
Type PE 734 C e)
Type rating kVA 1,536
Driving power bhp 1,468
Ratings at p.f.= 1.0 kW 1,062
Ratings at p.f. = 0.8 kW 1,053
Rated output at p.f. = 0.8 kVA 1,316
Rated reactive power at p.f. = 0.8 kVAr 789
Rated current at p.f. = 0.8 A 1,583
Frequency Hz 60
Voltage V 480
Speed rpm 1,800
Permissible overspeed rpm 2,250
Power factor (lagging - leading) (UN) 0,8 - 1,0
Efficiency at p.f.= 1.0 97.0%
Efficiency at p.f. = 0.8 96.1%
Moment of inertia lbs-ft² 861.54
Mass lbs 6,541
Radio interference level to EN 55011 Class A (EN 61000-6-4) N Cable outlet ~
Ik'' Initial symmetrical short-circuit current kA 16.14 Is Peak current kA 41.07
Insulation class H
Temperature rise (at driving power) F
Maximum ambient temperature °F 104

Reactance and time constants (saturated) at rated output xd direct axis synchronous reactance p.u. 2.235
xd' direct axis transient reactance p.u. 0.139
xd'' direct axis sub transient reactance p.u. 0.097
x2 negative sequence reactance p.u. 0.146
Td'' sub transient reactance time constant ms 10
Ta Time constant direct-current ms 20
Tdo' open circuit field time constant s 2.20
e) JENBACHER reserves the right to change the generator supplier and the generator type. The contractual data of the generator may thereby change slightly. The contractual produced electrical power will not change.

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0.04 Technical data of heat recovery
General data - Hot water circuit
Total recoverable thermal output MBTU/hr 4,398
Return temperature °F 140.0
Forward temperature °F 194.0
Hot water flow rate GPM 182.6
Design pressure of hot water lbs 145
min. operating pressure psi 51.0
max. operating pressure psi 131.0
Pressure drop hot water circuit psi 14.50
Maximum Variation in return temperature °F +0/-21
Max. rate of return temperature fluctuation °F/min 18

General data - Cooling water circuit
Heat to be dissipated (calculated with Glykol 37%) MBTU/hr 178 Return temperature °F 140
Cooling water flow rate GPM 110
Design pressure of cooling water lbs 145
min. operating pressure psi 7.0
max. operating pressure psi 73.0
Loss of nominal pressure of cooling water psi ~
Maximum Variation in return temperature °F +0/-21
Max. rate of return temperature fluctuation °F/min 18

Exhaust gas heat exchanger
Type shell-and-tube

PRIMARY:

Exhaust gas pressure drop approx psi 0.22
Exhaust gas connection in/lbs 10''/145

SECONDARY:

Pressure drop hot water circuit psi 2.90
Hot water connection in/lbs 4''/145

The final pressure drop will be given after final order clarification and must be taken from the P&ID order documentation.

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connection variant C

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0.10 Technical parameters
All data in the technical specification are based on engine full load (unless stated o therwise) at specified temperatures as well as the methane number and subject to technical development and modifications. For isolated operation an output reduction may apply according to the block load diagram. Before being able to provide exact output numbers, a detailed site load profile needs to be provided (motor starting curves, etc.).

All pressure indications are to be measured and read with pressure gauges (psi.g.).

[1] At nominal speed and standard reference conditions ICFN according to ISO 3046-1, respectively. [2] According to ISO 3046-1, respectively, with a tolerance of +5 %.

Efficiency performance is based on a new unit (immediately upon commissioning).Effects of degradation during normal operation can be mitigated through regular service and maintenance work. reference value --> 65%CH4 / 35%CO2
[3] Average value between oil change intervals according to maintenance schedule, without oil change amount
[4] At p. f. = 1.0 according to VDE 0530 REM / IEC 34.1 with relative tolerances, all direct driven pumps are included
[5] Total output with a tolerance of ±8 %
[6] According to above parameters [1] through [5]
[7] As a guiding value at p.f. 0.8 and only valid for (engine, generator, TCM). Other peripheral equipment is not considered.
[8] Exhaust temperature with a tolerance of ±8 %
Note: an optimized operating mode to minimize methane slip can result in changed exhaust gas data (exhaust gas temperature, NOx emissions, etc.) and must be taken into account in the design of the exhaust gas aftertreatment
[9] Intercooler heat on:
* standard conditions - If the turbocharger design is done for air intake temperature > 86°F w/o de- rating, the intercooler heat of the 1st stage need to be increased by 2%/K starting from 77°F. Deviati ons between 77 – 86°F will be covered with the standard tolerance. * Hot Country application (V1xx) - If the turbocharger design is done for air intake temperature > 104°F w/o de-rating, the intercooler heat of the 1st stage need to be increased by 2%/K starting from 95°F.

Deviations between 95 – 104°F will be covered with the standard tolerance.

Radio interference level
The ignition system of the gas engines complies the radio interference levels of CISPR 12 and EN 55011 class B, (30-75 MHz, 75-400 MHz, 400-1000 MHz) and (30-230 MHz, 230-1000 MHz), respectively.

Definition of output
• ISO-ICFN continuous rated power:

Net break power that the engine manufacturer declares an engine is capable of delivering continuously, at stated speed, between the normal maintenance intervals and overhauls as required by the manufacturer.

Power determined under the operating conditions of the manufacturer’s test bench and adjusted to the standard reference conditions.
• Standard reference conditions:

Barometric pressure: 14.5 psi (1000 mbar) or 328 ft (100 m) above sea level

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18.06.2021/MN (E807) TS JMC320 D825 City of Redlands WWTP_18JUN21 Copyright ©(rg) 12/45 established by authorized Distributor/Sales Representative from INNIO Jenbacher GmbH & Co OG Air temperature: 77°F (25°C) or 298 K
Relative humidity: 30 %

• Volume values at standard conditions (fuel gas, combustion air, exhaust gas) Pressure: 1 atmosphere (1013.25 mbar)
Temperature: 32°F (0°C)

Loss of engine performance
a) Performance reduction due to gas quality
If the reference methane number is not reached and the knock control responds, the ignition timing at full performance is adjusted in conjunction with the engine management system; only then is performance reduced.

H2 admixtures in the range of 3– 5 Vol% into the natural gas network are generally regarded as non- critical.

Prerequisites for this are rates of change according to TA 1000-0300, as well as the knock resistance (minimum methane number) of the natural gas -H2 mixture according to the specification. For reliable compliance with required NOx emissions, the JENB ACHER LEAN OX
plus control is recommended (measurement of NOx
emissions and correction of the LEANOX controller). Higher H2 addition rates into the natural gas network must be assessed on a project-specific basis.
b) Performance reduction due to voltage and frequency limits If the voltage and frequency limits for generators specified in IEC 60034-1 Zone A are exceeded, performance is reduced.
c) Performance reduction due to environmental conditions Standard rating of the engines is for an installation at an altitude ≤ 1189 ft and combustion air temperature ≤ 88 °F (T1)
Engine room outlet temperature: 122°F (T2) -> engine stop

The minimum recommended air change ratio (C) must be observed to maintain the required air quality and prevent unwanted gas accumulations (refer to Section ⇨ Potentially explosive Atmospheres as per TA1100-0110). The calculation is based on TA 1100-0110 and is Cmin= 50h-1 for JENBACHER modules.

Parameters for the operation of JENBACHER gas engines
The genset fulfills the limits for mechanical vibrations according to ISO 8528-9.

The following "Technical Instruction of JENBACHER" forms an integral part of a contract and must be strictly observed: TA 1000-0004, TA 1100 0110, TA 1100-0111, and TA 1100-0112.

Transport by rail should be avoided. See TA 1000-0046 for further details

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18.06.2021/MN (E807) TS JMC320 D825 City of Redlands WWTP_18JUN21 Copyright ©(rg) 13/45 established by authorized Distributor/Sales Representative from INNIO Jenbacher GmbH & Co OG Failure to adhere to the requirements of the above-mentioned TA documents can lead to engine damage and may result in loss of warranty coverage.

Parameters for the operation of control unit and the electrical equipment Relative humidity 50% by maximum temperature of 104°F.

Altitude up to 2000m above the sea level.

Parameters for using a gas compressor
The gas quantity indicated under the technical data refers to standard conditions with the given calorific value. The actual volume flow (under operating conditions) has to be considered for dimensioning the gas compressor and each gas feeding component – it will be affected by:
• Actual gas temperature (limiting temperature according to TA 1000-0300) • Gas humidity (limiting value according to TA 1000-0300) • Gas Pressure
• Calorific value variations (can be equated with methane (CH4) variations in the case of biogas) • The gas compressor is designed for a max. relative under pressure of 15 mbar(g) (0.22 psi) and a inlet temperature of 40°C (104°F) , if within scope of supply JENBACHER.

1.00 Scope of supply - Module
Design:

The module is built as a compact package. The engine and generator are mounted on a common base when a low voltage generator is specified (<1000 V). In case of a medium voltage generator the engine base is bolted to the generator base.

The Engine output shafting is connected through a coupling to the generator. To provide the best possible isolation from the transmission of vibrations, the engine rests on the engine base-frame by means of anti-vibration mounts. The remaining vibrations are eliminated by mounting the complete mo dule on isolating pads (e.g. Sylomer). This, in principle, allows for placing of the module to be directly on any floor capable of carrying the static load.

1.01 Spark ignited gas engine
Four-stroke, air/gas mixture turbocharged, aftercooled, with high performance ignition system and electronically controlled air/gas mixture system.

The engine is equipped with the most advanced

LEANOX® LEAN-BURN COMBUSTION SYSTEM

developed by JENBACHER.

1.01.01 Engine design
Engine block
Single-piece crankcase and cylinder block made of special casting, crank case covers for engine inspection, welded steel oil pan.

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Crankshaft and main bearings
Drop-forged, precision ground, surface hardened, statically and dynamically balanced; main bearings (upper bearing shell: 3-material bearing / lower bearing shell: sputter bearing) arranged between crank pins, drilled oil passages for forced-feed lubrication of connecting rods.

Vibration damper
Maintenance free viscous damper

Flywheel
With ring gear for starter motor

Pistons
Single piece, made of light metal alloy, with piston ring carrier and oil passages for cooling; piston rings made of high-quality material, main combustion chamber specially designed for lean burn operation.

Connecting rods
Drop-forged, heat-treated, big end diagonally split and toothed. Big end bearings (upper bearing shell: sputter bearing / lower bearing shell: grooved bearing) and connecting rod bushing for piston pin.

Cylinder liner
Chromium alloy gray cast iron, wet, individually replaceable.

Cylinder head
Specially designed and developed for JENBACHER-lean burn engines with optimized fuel consumption and emissions; water cooled, made of special casting, individually replaceable; Valve seats and valve guides and spark plug sleeves individually replaceable; exhaust and inlet valve made of high-quality material.

Crankcase breather
Connected to combustion air intake system

Valve train
Camshaft, with replaceable bushings, driven by crankshaft through intermediate gears, valve lubrication by splash oil through rocker arms.

Combustion air/fuel gas system
Motorized carburetor for automatic adjustment according fuel gas characteristic. Exhaust driven turbocharge r, mixture manifold with bellows, water-cooled intercooler, throttle valve and distribution manifolds to cylinders.

Ignition system
Most advanced, fully electronic high-performance ignition system, external ignition control.

Lubricating system
Gear-type lube oil pump to supply all moving parts with filtered lube oil, pressure control valve, pressure relief valve and full-flow filter cartridges. Cooling of the lube oil is arranged by a heat exchanger.

Engine cooling system
Jacket water pump complete with distribution pipework and manifolds.

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Exhaust system
Turbocharger and exhaust manifold

Exhaust gas temperature measuring
Thermocouple for each cylinder

Electric actuator
For electronic speed and output control

Electronic speed monitoring for speed and output control By magnetic inductive pick up over ring gear on flywheel

Starter motor
Engine mounted electric starter motor

1.01.03 Engine accessories
Insulation of exhaust manifold:

Insulation of exhaust manifold is easily installed and removed

Sensors at the engine:
• Jacket water temperature sensor
• Jacket water pressure sensor
• Lube oil temperature sensor
• Lube oil pressure sensor
• Mixture temperature sensor
• Charge pressure sensor
• Minimum and maximum lube oil level switch
• Exhaust gas thermocouple for each cylinder
• Knock sensors
• Gas mixer / gas dosing valve position reporting.

Actuator at the engine:
• Actuator - throttle valve
• Bypass-valve for turbocharger
• Control of the gas mixer / gas dosing valve

1.01.04 Standard tools (per installation)
The tools required for carrying out the most important maintenance work are included in the scope of supply and delivered in a toolbox.

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1.02 Generator-low voltage
The 2-bearing generator consists of the main generator (built as rotating field machine), the exciter machine (built as rotating armature machine) and the digital excitation system.

The digital regulator is powered by an auxiliary winding at the main stator or a PMG system

Main components
• Enclosure of welded steel construction
• Stator core consist of thin insulated electrical sheet metal with integrated cooling channels. • Stator winding with 2/3 Pitch
• Rotor consists of shaft with shrunken laminated poles, Exciter rotor, PMG (depending on Type) and fan. • Damper cage
• Excitation unit with rotating rectifier diodes and overvoltage protection • Dynamically balanced as per ISO 1940, Balance quality G2,5 • Drive end bracket with re greaseable antifriction bearing • Non-drive end bracket with re grease antifriction bearing • Cooling IC01 - open ventilated, air entry at non-drive end , air outlet at the drive end side • Main terminal box includes main terminals for power cables • Regulator terminal box with auxiliary terminals for thermistor connection and regulator. • Anti-condensation heater
• 3 PT100 for winding temperature monitoring+3 PT100 Spare • 2 PT100 for bearing temperature monitoring

Option:

Current transformer for protection and measuring in the star point xx/1A, 10P10 15VA , xx/1A, 1FS5, 15VA

Electrical data and features
• Standards: IEC 60034, EN 60034, VDE 0530, ISO 8528-3, ISO 8528-9 • Voltage adjustment range: +/- 10 % of rated voltage (continuous) • Frequency: - 6/+4% of rated frequency
• Overload capacity: 10% for one hour within 6 hours, 50% for 30 seconds • Asymmetric load : max. 8% I2 continuous
, in case of fault I2 x t=20
• Altitude: < 1000m
• Max permitted generator intake air temperature: 5°C - 40°C • Max. relative air humidity: 90%
• Voltage curve THD Ph-Ph: <3,5% at idle operation and <5% at full load operation with linear symmetrical load
• Generator suitable for parallel operating with the grid and other generators • Sustained short circuit current at 3-pole terminal short circuit: minimum 3 times rated current for 5 seconds. • Over speed test with 1.2 times of rated speed for 2 minutes according to IEC 60034

Digital Excitation system ABB Unitrol 1010 mounted within the AVR Terminal box with following features:

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18.06.2021/MN (E807) TS JMC320 D825 City of Redlands WWTP_18JUN21 Copyright ©(rg) 17/45 established by authorized Distributor/Sales Representative from INNIO Jenbacher GmbH & Co OG • Compact and robust Digital Excitation system for Continuous output current up to 10 A (20A Overload current 10s)
• Fast AVR response combined with high excitation voltage improves the transient stability during LVRT events.
• The system has free configurable measurement and analog or digital I/Os. The configuration is done via the local human machine interface or CMT1000
• Power Terminals
3 phase excitation power input from PMG or auxiliary windings Auxiliary power input 24VDC
• Excitation output
• Measurement terminals: 3 phase machine voltage, 1 phase network voltage, 1 phase machine current • Analog I/Os: 2 outputs / 3 inputs (configurable), +10 V / -10 V • Digital I/O: 4 inputs only (configurable), 8 inputs / outputs (configurable) • Serial fieldbus: RS485 for Modbus RTU or VDC (Reactive power load sharing for up to 31 JENBACHER engines in island operation), CAN-Bus for dual channel communication • Regulator Control modes: Bump less transfer between all modes Automatic Voltage Regulator (AVR) accuracy 0,1% at 25°C ambient temperature Field Current Regulator (FCR)
Power Factor Regulator (PF)
Reactive Power Regulator (VAR)
• Limiters: Keeping synchronous machines in a safe and stable operation area Excitation current limiter (UEL min / OEL max)
PQ minimum limiter
Machine current limiter
V / Hz limiter
Machine voltage limiter
• Voltage matching during synchronization
• Rotating diode monitoring
• Dual channel / monitoring: Enables the dual channel operation based on self diagnostics and setpoint follow up over CAN communication. As Option available
• Power System Stabilizer (PSS) is available as option. Compliant with the standard IEEE 421.5- 2005 2A / 2B, the PSS improves the stability of the generator over the highest possible operation range. • Computer representation for power system stability studies: ABB 3BHS354059 E01 • Certifications: CE, cUL certification according UL 508c (compliant with CSA), DNV Class B,

• Commissioning and maintenance Tool CMT1000 (for trained commissioning/ maintenance personal) • With this tool the technician can setup all parameters and tune the PID to guarantee stable operation. The CMT1000 software allows an extensive supervision of the system, which helps the user to identify and locate problems during commissioning on site. The CMT1000 is connected to the target over USB or Ethernet port, where Ethernet connection allows remote access over 100 m. • Main window
• Indication of access mode and device information.
• Change of parameter is only possible in CONTROL access mode. • LED symbol indicates that all parameter is stored on nonvolatile memory. • Setpoint adjust window
• Overview of all control modes, generator status, active limiters status and alarms. • A djust set point and apply steps for tuning of the PID. • Oscilloscope
• 4 signals can be selected out of 20 recorded channels. The time resolution is 50ms.Save files to your PC for further investigation.

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18.06.2021/MN (E807) TS JMC320 D825 City of Redlands WWTP_18JUN21 Copyright ©(rg) 18/45 established by authorized Distributor/Sales Representative from INNIO Jenbacher GmbH & Co OG • Measurement
• All measurements on one screen.

Routine Test
Following routine tests will be carried out by the generator manufacturer • Measuring of the DC-resistance of stator and rotor windings • Check of the function of the fitted components (e.g. RTDs, space heater etc.) • Insulation resistance of the following components
Stator winding, rotor winding
Stator winding RTDs
Bearing RTDs
Space heater
• No Load saturation characteristic (remanent voltage)
• Stator voltage unbalance
• Direction of rotation, phase sequence
• High voltage test of the stator windings (2 x Unom. + 1000 V) and the rotor windings (min. 1500 V)

1.03 Module Accessories
Base frame
Common Base Frame fabricated with welded structural steel. Frame to mount the engine, jacket water heat exchangers, pumps, and engine auxiliaries, as well as generator.

Coupling
Engine to Generator coupling is provided. The coupling isolates the major sub-harmonics of engine alternating torque from generator.

Coupling housing
Provided for Coupling

Anti-vibration mounts
2 sets of isolation, one is arranged between engine block assembly and base frame. The second is via insulating pads (SYLOMER) for placement between base frame and foundation, delivered loose.

Exhaust gas connection
A flanged connection is provided that collects the exhaust gas turbocharger output flows, includes flexible pipe connections (compensators) to compensate for heat expansions and vibrations.

Combustion air filter
A Dry type air filter with replaceable filter cartridges is fitted. The assembly includes flexible connections to the fuel mixer/carburetor and service indicator.

Interface panel (M1 cabinet)
Totally enclosed sheet steel cubicle with hinged doors, pre-wired to terminals, ready to operate. All Cable entry will be via bottom mounted cable gland plates.

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18.06.2021/MN (E807) TS JMC320 D825 City of Redlands WWTP_18JUN21 Copyright ©(rg) 19/45 established by authorized Distributor/Sales Representative from INNIO Jenbacher GmbH & Co OG Painting: RAL 7035

Protection: External NEMA 3 (IP 54), Internal IP 20 (protection against direct contact with live parts)

Cabinet design is according to IEC 439-1 (EN 60 439-1/1990) and DIN VDE 0660 part 500, respectively.

Ambient temperature 41 - 104 °F (5 - 40 °C), Relative humidity 70%

Dimensions:
• Height: 1000 mm (39 in)
• Width: 1000 mm (39 in)
• Depth: 300 mm (12 in)

Control Power Source: The starter batteries and the cabinet mounted battery chargers will provide the pow er source for this enclosure.

Interface Panel contents and control functions:
• The cabinet houses the unit Battery Charger and primary 24VDC Control Power Distribution (breakers, fuses, and terminals) from the unit Batteries
• Distributed PLC Input and Output cards, located in the cabinet, gather all Engine and Generator Control I/O. These cards transmit data via data bus interface to the central engine control of the module control panel located in the A1 cabinet. Data bus is via CAN and B&R Proprietary Data Highway (Data Cables provided by JENBACHER)
• Speed monitoring relays for protection are provided.
• Gas Train I/O Collection, including interface relays and terminals for gas train shutoff valves. • Transducer for generator functions, such as excitation voltage. • Door Mounted Emergency Stop Switch with associated Emergency Stop Loop interface relays. • Miscellaneous control relays, contacts, fuses, etc. for additional control valves, and auxiliaries. • Interface Terminal Strips

Skid Mounted 3 Phase Devices are Powered by 3 x 480/277 V, 60 Hz, 50 A

AC Power for engine mounted auxiliaries (heater, pumps, etc.) are routed through a separate J -box mounted on the side M1 cabinet (Box E1). This is done to maintain signal segregation (AC from control)

NOTE: Generator Current Transformer wiring is connected directly to the Generator and does NOT pass through the M1 cabinet.

1.03.01 Engine jacket water system
Closed cooling circuit, consisting of:
• Expansion tank
• Filling device (check and pressure reducing valves, pressure gauge) • Safety valve(s)
• Thermostatic valve
• Required pipework on module
• Vents and drains
• Jacket water pump, including check valve

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18.06.2021/MN (E807) TS JMC320 D825 City of Redlands WWTP_18JUN21 Copyright ©(rg) 20/45 established by authorized Distributor/Sales Representative from INNIO Jenbacher GmbH & Co OG • Jacket water preheat device

1.03.02 Automatic lube oil replenishing system incl. extension tank Automatic lube oil replenishing system:

Includes float valve in lube oil feed line, including inspection glass. Electric monitoring system will be provided for engine shut-down at lube oil levels "MINIMUM" and "MAXIMUM". Solenoid valve in oil feed line is only activated during engine operation. Manual override of the solenoid valve, for filling procedure during oil changes is included.

Oil drain
By set mounted cock

Oil sump extension tank 79.3 gal
To increase the time between oil changes

Aftercooling oil pump:

Mounted on the module base frame; it is used for the aftercooling of the turbocharger; period of operation of the pump is 15 minutes from engine stop.

Consisting of:
• Oil pump 250 W, 480/277 V
• Oil filter
• Necessary pipework

1.05.01 Gas train <500mbar (7.3 psi)

Consisting of:
• Manual shut off valve
• Gas filter, filter fineness <3 µm
• Pressure gauge with push button valve
• Gas admission pressure regulator
• Solenoid valves
• Leakage detector
• Gas pressure switch (min.)
• TEC JET
• Gas flow meter (option)
• p/t compensation (option)

The gas train complies with DIN - DVGW regulations.

The gas train complies with NFPA37 ( vent lines by others)

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1.07 Painting
• Quality: Oil resistant prime layer
Synthetic resin varnish finishing coat

• Color: Engine: RAL 6018 (green)
Base frame: RAL 6018 (green)
Generator: RAL 6018 (green)
Module interface
panel: RAL 7035 (light grey)
Control panel: RAL 7035 (light grey)

1.11 Engine generator control panel per module- DIA.NE XT4 incl. Single synchronization of the generator breaker
Dimensions:
• Height: 91 in (including 8 in pedestal *)
• Width: 32 -48 in*)
• Depth: 24 in *)

Protection class:
• external IP42
• Internal IP 20 (protection again direct contact with live parts)

*) Control panels will be dimensioned on a project specific basis. Actual dimensions will be provided in the preliminary documentation for the project.

Control supply voltage from starter and control panel batteries: 24V DC

Auxiliaries power supply: (from provider of the auxiliary supply) 3 x 480/277 V, 60 Hz

Consisting of:

Motor - Management - System DIA.NE

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18.06.2021/MN (E807) TS JMC320 D825 City of Redlands WWTP_18JUN21 Copyright ©(rg) 22/45 established by authorized Distributor/Sales Representative from INNIO Jenbacher GmbH & Co OG Setup:
• a) Touch display visualization
• b) Central engine and unit control

Touch Display Screen:

15“Industrial color graphic display with resistive touch.

Protection class of DIA.NE XT panel front: IP 65

The screen shows a clear and functional summary of the measurement values and simultaneously shows a graphical summary.

Operation is via the screen buttons on the touch screen Numeric entries (set point values, parameters…) are entered on the touch numeric pad or via a scroll bar.

Determination of the operation mode and the method of synchronization via a permanently displayed button panel on the touch screen.

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18.06.2021/MN (E807) TS JMC320 D825 City of Redlands WWTP_18JUN21 Copyright ©(rg) 23/45 established by authorized Distributor/Sales Representative from INNIO Jenbacher GmbH & Co OG Main screens (examples):

Main: Display of the overview, auxiliaries’ status, engine start and operating data.

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18.06.2021/MN (E807) TS JMC320 D825 City of Redlands WWTP_18JUN21 Copyright ©(rg) 24/45 established by authorized Distributor/Sales Representative from INNIO Jenbacher GmbH & Co OG ELE: Display of the generator connection with electrical measurement values and synchronization status

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18.06.2021/MN (E807) TS JMC320 D825 City of Redlands WWTP_18JUN21 Copyright ©(rg) 25/45 established by authorized Distributor/Sales Representative from INNIO Jenbacher GmbH & Co OG Trending
Trend with 100ms resolution

Measurement values:
• 500 data points are stored
• Measurement interval = 100ms
• Raw data availability with 100ms resolution: 3 hours + max. 50.000.000 changes in value at shut down (60 mins per shut down)
• Compression level 1: min, max, and average values with 1000ms resolution: 1 day • Compression level 2: min, max, and average values with 30s resolution: 1 month • Compression level 3: min, max, and average values with 10min resolution: 10 years

Messages:

1.000.000 message events

Actions (operator control actions):
100.000 Actions

System messages:
100.000 system messages

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18.06.2021/MN (E807) TS JMC320 D825 City of Redlands WWTP_18JUN21 Copyright ©(rg) 26/45 established by authorized Distributor/Sales Representative from INNIO Jenbacher GmbH & Co OG Central engine and module control:

An industrial PC- based modular industrial control system for module and engine sequencing control (start preparation, start, stop, aftercooling and control of auxiliaries) as well as all control functions.

Interfaces:
• Ethernet (twisted pair) for remote monitoring access
• Ethernet (twisted pair) for connection between engines • Ethernet (twisted pair) for the Powerlink connection to the control input and output modules.

Connection to the local building management system according to the JENBACHER option list (OPTION)
• MODBUS-RTU Slave
• MODBUS-TCP Slave,
• PROFIBUS-DP Slave (120 words),
• PROFIBUS-DP Slave (190 words),
• ProfiNet Slave
• OPC DA Server

Control functions:
• Speed control in idle and in island mode
• Power output control in grid parallel operation, or according to an internal or external set point value on a case by case basis
• LEANOX control system which controls boost pressure according to the power at the generator terminals, and controls the mixture temperature according to the engine driven air-gas mixer • Knocking control: in the event of knocking detection, ignition timing adjustment, power reduction and mixture temperature reduction (if this feature is installed) • Load sharing between engines in island mode operation (option) • Linear power reduction in the event of excessive mixture temperature and misfiring • Linear power reduction according to CH4 signal (if available) • Linear power reduction according to gas pressure (option) • Linear power reduction according to air intake temperature (option)

Multi-transducer to record the following alternator electrical values:
• Phase current (with slave pointer))
• Neutral conductor current
• Voltages Ph/Ph and Ph/N
• Active power (with slave pointer)
• Reactive power
• Apparent power
• Power factor
• Frequency
• Active and reactive energy counter

Additional 0 (4) - 20 mA interface for active power as well as a pulse signal for active energy

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18.06.2021/MN (E807) TS JMC320 D825 City of Redlands WWTP_18JUN21 Copyright ©(rg) 27/45 established by authorized Distributor/Sales Representative from INNIO Jenbacher GmbH & Co OG The following alternator monitoring functions are integrated in the multi-measuring device:
• Overload/short-circuit [51], [50]
• Over voltage [59]
• Under voltage [27]
• Asymmetric voltage [64], [59N]
• Unbalance current [46]
• Excitation failure [40]
• Over frequency [81>]
• Under frequency [81<]

Lockable operation modes selectable via touch screen:
• "OFF" operation is not possible, running units will shut down immediately. • "MANUAL" manual operation (start, stop) possible, unit is not available for fully automatic operation.
• "AUTOMATIC" fully automatic operation according to external demand signal:

Demand modes selectable via touch screen:
• external demand off („OFF“)
• external demand on („REMOTE“)
• override external demand („ON“)

Malfunction Notice list:

Shut down functions e.g.:
• Low lube oil pressure
• Low lube oil level
• High lube oil level
• High lube oil temperature
• Low jacket water pressure
• High jacket water pressure
• High jacket water temperature
• Overspeed
• Emergency stop/safety loop
• Gas train failure
• Start failure
• Stop failure
• Engine start blocked
• Engine operation blocked
• Misfiring
• High mixture temperature
• Measuring signal failure
• Overload/output signal failure
• Generator overload/short circuit
• Generator over/undervoltage
• Generator over/underfrequency
• Generator asymmetric voltage
• Generator unbalanced load

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18.06.2021/MN (E807) TS JMC320 D825 City of Redlands WWTP_18JUN21 Copyright ©(rg) 28/45 established by authorized Distributor/Sales Representative from INNIO Jenbacher GmbH & Co OG • Generator reverse power
• High generator winding temperature
• Synchronizing failure
• Knocking failure

Warning functions e.g.:
• Cooling water temperature min.
• Cooling water pressure min.
• Generator winding temperature max.

Remote signals:
(volt free contacts)

1NO = 1 normally open
1NC = 1 normally closed
1COC = 1 change over contact

• Ready for automatic start (to Master control) 1NO
• Operation (engine running) 1NO
• Demand auxiliaries 1NO
• Collective signal "shut down" 1NC
• Collective signal "warning" 1NC

External (by others) provided command/status signals:
• Engine demand (from Master control) 1S
• Auxiliaries demanded and released 1S

Single synchronizing Automatic

For automatic synchronizing of the module with the generator circuit breaker to the grid by PLC - technology, integrated within the module control panel.

Consisting of:
• Hardware extension of the programmable control for fully automatic synchronization selection and synchronization of the module and for monitoring of the generator circuit breaker closed signal. • Lockable synchronization selection via touch screen with the following selection modes:
• "MANUAL" Manual initiation of synchronization via touch screen button followed by fully automatic synchronization of the module
• "AUTOMATIC" Automatic module synchronization, after synchronizing release from the module control
• "O FF" Selection and synchronization disabled
Control of the generator circuit breaker according to the synchronization mode selected via touch screen.
• "Generator circuit breaker CLOSED/ Select" Touch-button on DIA.NE XT • "Generator circuit breaker OPEN" Touch-button on DIA.NE XT

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18.06.2021/MN (E807) TS JMC320 D825 City of Redlands WWTP_18JUN21 Copyright ©(rg) 29/45 established by authorized Distributor/Sales Representative from INNIO Jenbacher GmbH & Co OG Status signals:

Generator circuit breaker closed
Generator circuit breaker open

Remote signals:
(volt free contacts)
Generator circuit breaker closed 1 NO

The following reference and status signals must be provided by the switchgear supplier:

• Generator circuit breaker CLOSED 1 NO
• Generator circuit breaker OPEN 1 NO
• Generator circuit breaker READY TO CLOSE 1 NO
• Mains circuit breaker CLOSED 1 NO
• Mains circuit breaker OPEN 1 NO

Mains voltage 3 x 480/277V or 3x 110V/v3 other measurement voltages available on request Bus bar voltage 3 x 480/277 V or 3x 110V/v3 – other measurement voltages available on request Generator voltage 3 x 480 V or 3x 110V/v3 – other measurement voltages available on request

Voltage transformer in the star/star connection with minimum 50VA and Class 0,5

The following volt free interface-signals will be provided by JENBACHER to be incorporated in switchgear:

• CLOSING/OPENING command for generator circuit breaker (permanent contact) 1 NO + 1 NC
• Signal for circuit breaker undervoltage trip 1 NO

Maximum distance between module control panel and engine/interface panel: 99ft Maximum distance between module control panel and power panel: 164ft Maximum distance between module control panel and master control panel: 164ft Maximum distance between alternator and generator circuit breaker: 99ft

1.11 Motor control panel – Container design
Sheet metal IEC enclosure, components and assembly UL listed.

For distribution and protection of the module and container auxiliaries.

With cubicle lighting.

Dimensions:
• Height: 71 inch (1800 mm)
• Width: 39 inch (990 mm)
• Depth: 16 inch (405 mm)

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Equipment:

Equipped with IEC type starters for each motor
With safety disconnect switches for every load
With step down transformer 480/120V, 4kVA for container consumers

1.11.01 Remote messaging over MODBUS-TCP
Data transfer from the JENBACHER module control system to the customer's on-site central control system via MODBUS TCP using the ETHERNET 10 BASE-T/100BASE-TX protocol TCP/IP.

The JENBACHER module control system operates as a SLAVE unit.

The data transfer via the customer's MASTER must be carried out in cycles.

Data transmitted:

Fault messages, operating messages, measured values (generator power, oil pressure, oil temperature, cooling water pressure, cooling water temperature, etc.) according to JENBACHER standard (interface list).

JENBACHER limit of supply:

RJ45 socket at the interface module in the module control cabinet

1.11.06 Remote Data-Transfer with DIA.NE XT4
General
DIA.NE XT4 offers remote communication using an Ethernet connection.

1.) DIA.NE XT4 HMI
DIA.NE XT4 HMI is the Human-Machine-Interface of DIA.NE XT4 engine control and visualization system for JENBACHER gas engines.

The system offers extensive facilities for commissioning, monitoring, servicing, and analysis of the site.

By installation of the DIA.NE XT4 HMI client program it can be used to establish connection to site, if connected to a network and access rights are provided.

The system runs on Microsoft Windows Operating systems (Windows XP, Windows 7, Windows 8, Windows 10)

Function
Functions of the visualization system at the engine control panel can be used remotely. These functions provide control, monitoring, trend indications, alarm management, parameter management, and access to long term data recording. By providing access to multiple systems, also with multiple clients in parallel, additional useful functions are available like
• M ulti-user system
• R emote control
• P rint and export functions
• D ata backup.

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Option - Remote demand/blocking

If the service selectors switch at the module control panel is in position "Automatic" and the demand-selector switch in position "Remote", it is possible to enable (demanded) or disable (demand off) the module with a control button at the DIA.NE XT4 HMI
Note:

With this option, it makes no sense to have an additional clients demand (via hardware or data bus) or a self-guided operation (via JENBACHER master control, grid import /export etc.).

Option - Remote - reset (see TA-No. 1100-0111 chapter 1.7 and 1.9)

Scope of supply
• Software package DIA.NE XT4 HMI Client Setup (Download) • Number of DIA.NE XT4 HMI - Client user license (Simultaneous right to access of one user to the engine control)

Nr. of license Access
1 1 Users can be logged in at the same time with a PC
(Workplace, control room or at home).
2 - “n“ (Optional) 2- “n” Users can be logged in at the same time with a PC (Workplace, control room or at home).

If 2- “n” users are locally connected at Computers from office or control room, then it is not possible to log in from home.

Caution! This option includes the DIA.NE XT4 HMI client application and its license only – NO secured, encrypted connection will be provided by JENBACHER! A secured, encrypted connection – which is mandatory – has to be provided by the customer (via LAN connection or customer -side VPN), or can be realized by using option myPlant™.

Customer requirements
• Broad band network connection via Ethernet(100/1000BASE-TX) at RJ45 Connector (ETH3) at DIA.NE XT4 server inside module control panel
• Standard PC with keyboard, mouse or touch and monitor (min. resolution 1024*768) • Operating system Windows XP, Windows 7, Windows 8, Windows 10 • DirectX 9.0 c compatible or newer 3D display adapter with 64 MB or higher memory

2.) myPlant™
myPlant* is the remote data transfer and diagnostics solution from JENBACHER

BASIC CARE PROFESSIONAL
basic / advanced monitoring
Liver operating status   
Historic and live data trending  
Alarm management and notification Alarm management only   Access to all engine documents   
Mobile app   

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Remote access to engine controller  
Fleet management  
Engine status notifications (SMS/Email)  
increased productivity / strong performance
Recommended maintenance1 (coming soon)   
Support case management1   
Predictive maintenance for spark plugs, oil and
air filters2
Spark plugs lifetime
prediction only  
Oil & coolant quality monitoring³  
Fleet emission monitoring4
Engine emission
monitoring only  
artificial intelligence & predictive analytics
Operator analytics package 
Historic performance analysis 
User-defined monitoring 
On demand: Access to myPlant data via API
(Application Programming Interface) service5 

1 Available soon for JENBACHER direct markets only
2 Spark plugs, oil and air filters data might not always be available and is depending on the engine version/type ant the sensors installe d 3 Oil and coolant reports are available in myPlant for the following laboratories: Spectro, JetCare, Polaris, MIC GSM 4 May require additional hardware installation for emission monitoring (available as upgrade) 5 Might require development work on customer/service provider side and includes 70 API calls per engine per month

Scope of supply
• Access to myPlant™
• Integration of the plant in the myPlant™ system
• Access to Basic and Care level as per new installation contract • Access to Professional level via separate contract

Equipment to be provided by the customer
• Permanent Internet connection (wired or wireless)
(see also option 4)
• Technical requirements as per TA 2300-0008
• Outward data connection (from the plant server to the Internet) - INWARD connections are NOT PERMITTED!

CAUTION: The customer must take technical precautions to ensure that direct access to th e plant server from the Internet is prevented (e.g. by means of a firewall):

This security measure CANNOT be assumed and guaranteed by JENBACHER

3.) Mobile Internet (OPTION)
Connection Plant - Customer via secured Internet - connection See also technical instruction TA 2300 - 0006

Scope of delivery
• Mobile Internet router with antenna to connect to the DIA.NE Server XT4

Customer requirements
• SIM card for 3G / 4G

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4.) Network overview

For information only!

1.11.25 Control Strategy and Options (Type 3 Container) Control Strategy – The following control modes will be available in the Diane Control

- Grid Parallel with KW Control – Real Power Load Control of the Generator set will be either via a 4- 20mA input from the customer representing a unit KW load setpoint or a KW load setpoint entered on the Diane XT4 screen. Upon breaker closure, the unit will ramp to the setpoint at a maximum rate of (Rated Unit KW) / 180 seconds.

- Grid Parallel with PF Control – Reactive Power Load Control of the Generator set will be either via a 4-20mA input from the customer representing a unit Power Factory setpoint or a Power Factor setpoint entered on the Diane XT4 screen. Upon breaker closure, the unit will maintain the setpoint.

- Grid Parallel with Import/Export Control - Load Control via an Import/Export KW level entered on the Diane XT4 screen. Required will be a customer 4-20mA signal representing the Site KW (Imported and/or Exported Power) that is to be controlled. Upon breaker closure, the unit will ramp to a load that will drive the KW value represented by the 4-20mA input signal to the level entered on Customer Import/Export Setpoint entered in the Diane XT4 screen. Once at the setpoint, the unit will raise and lower load to maintain this value. If the generator load required to maintain this setpoint drops below the minimum load level of the generator set, the unit 52G circuit breaker will be opened.

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- Island Mode Operations with Blackout Starting – Island Operations with Black start capability will allow the engine to start and run without utility being present. The engine will be able to start the engine on battery power, close the generator breaker against a dead bus, and operate independently of a utility power source. The customer must ensure that there is sufficient fuel gas and pre- chamber gas at pressure in the event of a Type 6 engine so configured. The engine will start without the normal confirmation of engine block temperature or operation of a circulating AC water pump. It will be required of the operators that once the engine is connected to the generator bus, power to the engine auxiliaries be restored. Load Management is expected to be limited by the operators to the limits of the engine, as per Jenbacher TI 2108-0031. This system will work in conjunction with a Jenbacher Master Synchronizing Control (see appropriate Spec Section) if so equipped. If this is a single unit and synchronization with the utility after assuming operations is required, a Grid Parallel with Single Unit Island Operations option will be required.

Per Unit Hot Water Loop Controls - Hot Water Loop Panel Controls and Software to include:

- Hot Water Pump (Panel Control Parts and SW Only) - The option will add specific contact output and feedback input to/from an MCC for the Hot Water Pump. This will include relays and software.

- Hot Water Monitoring (Panel Control Parts and SW Only) - This option will monitor 3 hot water loop switches, flow, pressure, and temperature. This option includes hardwired relays added to the trip loop, and internal software

- Hot Water Return Temperature Control (Panel Parts and SW Only) - This feature will provide all necessary controls to operate a 3 Way temperature control valve. The customer will provide a PT100 as a feedback signal and the Diane will provide a 4-20mA Analog Output to a customer provided valve. Control and Display Software are also provided.

Per Unit Miscellaneous Controls - Diane XT4 System will be provided with the following additional features to operate a customer enclosure

- Additional Emergency Stop Signals - Additional Terminals for customer Estop switches

- Audible and Visual Alarm Indications - Hardware and software to drive a customer provided horn and strobe. Power for these devices is provided from the control system and is 24VDC

- SCR Control Signals – 2 additional discrete inputs and 1 analog will be required:
• Discrete In 1 - Unit Operation/Engine Running (SSL20) to start the unit • Discrete In 2 - SCR Alarm (SS69) for display on the alarm Diane XT screen. • Analog Out 1 – Generator Power (0-100% = 4-20mA) for control of the SCR spray mechanism.

- Gas Flow Meter Trending - Gas Flowmeter Trending and Display (Flowmeter not included).

Option includes a 4-20mA input that will accept the pressure and temperature corrected gas flow from a customer provided flow meter computer and will incorporate the signal into trending and displays in the Diane system.

- Gas Flow Meter Correction - Gas Flowmeter temperature and pressure compensation.

Option includes three (3) 4-20mA inputs that will represent actual measured flow, pressure, and temperature. Along with a customer provided flow meter calibration sheet, these 3 signals will be input to a calculation that will compensate the flowmeter flow signal to current gas conditions. The results will be incorporated into trending and displays in the Diane system.

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18.06.2021/MN (E807) TS JMC320 D825 City of Redlands WWTP_18JUN21 Copyright ©(rg) 35/45 established by authorized Distributor/Sales Representative from INNIO Jenbacher GmbH & Co OG - Exhaust By-Pass Control -The exhaust by-pass consists of two flaps (one open, one closed) housed in a tee section of piping, which are controlled by a single actuator. The position of the by-pass is determined by the outlet temperature of the process heat exchanger. A PT100 sensor is used to send the outlet temperature of the process heat exchanger to the DIA.NE XT. The DIA.NE XT monitors this temperature, and if the temperature is at or above set point, moves the flaps to reduce the flow to the Exhaust Heat Exchanger while increasing the flow to the exhaust bypass. For temperatures below set point, all flow is directed through the Exhaust Heat Exchanger (analog output = 20 mADC).

[4 mADC = full bypass, 20 mADC = full Enalco. A broken wire or loss of signal of the PT100 sensor, the heat exchanger will be bypassed.]

• Included in the control:

 Dig. Input Release exhaust gas bypass
 Analog Input Exhaust gas temperature after EHGE
 Analog Input Temperature heating water supply
 Analog Output 4 – 20mA Setpoint bypass flap

1.20.03 Starting system
Starter battery:
2 piece 12 V AGM battery, 125 Ah (according to DIN 72311).

Battery voltage monitoring:

Monitoring by PLC.

Battery charging equipment:

Capable for charging the starter battery with I/U characteristic and for the supply of all connected D.C. consumers.

Charging device is mounted inside of the module interface panel or module control panel.

• General data:
• Power supply 3 x 320 - 575 V, 47 - 63 Hz
• max. power consumption 1040 W / 1550 W (5 sec)
• Nominal D.C. voltage 24 V (+/-1%)
• Voltage setting range 24V to 28V (adjustable)
• Nominal current (max.) 40 A
• Degree of protection IP20 to IEC 60529
• Operating temperature 32 °F – 158 °F (0 °C - 70 °C) • Protection class 1
• Humidity class 3K3, no condensation.
• Natural air convection
• Standards EN60950,EN50178
UL/cUL (UL508 / UL 60950-1)

Signalling:

Green Led: Output voltage > 21.6V

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• Pb battery 24 VDC/18 Ah

1.20.05 Electric jacket water preheating
Installed in the jacket water cooling circuit, consisting of:
• Heating elements
• Water circulating pump

The jacket water temperature of a stopped engine is maintained between 133 °F (56°C) and 140°F (60°C), to allow for immediate loading after engine start.

1.20.08 Flexible connections
Following flexible connections per module are included in the JENBACHER -scope of supply:

No.Connection Unit Dimension Material

2 Warm water in-/outlet IN/LBS 3''/145 Stainless steel 1 Exhaust gas outlet IN/LBS 10''/145 Stainless steel
1 Fuel gas inlet IN/LBS 4''/232 Stainless steel
2 Intercooler in-/outlet IN/LBS 2½''/ Stainless steel 2 Lube oil connection IN 1.1 Hose

Seals and flanges for all flexible connections are included.

2.00 Electrical equipment
Totally enclosed floor mounted sheet steel cubicle with front door wired to terminals. Ready to operate, with cable entry at bottom. Naturally ventilated or with forced ventilation.

Protection: IP 42 external, NEMA 12
IP 20 internal (protection against direct contact with live parts)

Design according to EN 61439-2 / IEC 61439-2 / UL 508 A and ISO 8528-4.

Ambient temperature 41 - 104 °F (5 - 40 °C), 70 % Relative humidity

Standard painting: Panel: RAL 7035
Pedestal: RAL 7020 (Rittal TS8)
RAL 7020 (Rittal VX25)

2.02 Grid monitoring device

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Function:

For immediate disconnection of the generator from the grid in case of grid failures.

Consisting of:
• High/low voltage monitoring
• High/low frequency monitoring
• Specially adjustable independent time for voltage and frequency monitoring • Vector jump monitoring or df/dt monitoring for immediate disconnection of the generator from the grid for example at short interruptions
• Indication of all reference dimensions for normal operation and at the case of disturbance over LCD and LED
• Adjusting authority through password protection against adjusting of strangers

Scope of supply:

Digital grid protection relay with storage of defect data, indication of reference dimensions as well as monitoring by itself.

Grid protection values:

Parameter Parameter limit Max time delay[s] Comments
59-61Hz Do work normal
f<[ANSI 81U] 59Hz 0.5 Load reduction with 10%/HZ
below 59Hz!
f<<[ANSI 81U] 58.5Hz 0.1
f>[ANSI 81O] 61.5Hz 0.1 Load reduction with 30%/HZ
above 61Hz!
U<[ANSI 27] 90% 1 Load reduction with 1%P
/%U below 95%
U<< [ANSI 27] 80% 0.2 Load reduction with 1%P
/%U below 95%
U> [ANSI 59] 110% 30 Load reduction with 1%P
/%U above 105%
U>> [ANSI 59] 115% 0.2 Load reduction with 1%
P/%U above 105%

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Or
Vector shift
[ANSI 78]
2Hz/s, 5 Periods
Or
8° -3pol

Cos phi range:

0.8ind (overexcited)
- 1

2.04 Generator Low Voltage switchgear (for container design) Sheet metal enclosure, UL listed, front-access

Dimensions:
• Height: 80 inches (2032 mm)
• Width: 28 inches (700 mm)
• Depth: 32 inches (800 mm)

Generator circuit breaker details
• In = XXXX A, drawn out type
• Short circuit breaking capacity: 65kA
• Spring drive 24VDC
• Close coil 24VDC
• Shunt trip coil 24VDC
• Under-voltage trip coil 24VDC
• Auxiliary contacts (a/b)
• Programmable Short Circuit Protection (Instantaneous and Duration)

Cabinet Fitted with
• 2 PT fused sets (Bus side/Gen side, 3 PTs in a Wye to Wye configuration) • Surge Suppression

Per Phase Bus Bar Terminations and Ground Bar predrilled for customer terminations (maximum 4 cables per phase (Hardware not provided).

2.12 Gas warning device
Function:

The gas warning device continuously monitors the radiated air in the engine room and warns against gases which are injurious to persons’ health and against explosive gas concentrations.

The measuring head (catalytic sensor) is attached on the covering or nearby the ground, dependent upon the gas source.

Scope of supply:
• Alarm unit voltage: 24VDC

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2.13 Smoke warning device
Function:

The smoke warning device in combination with the optical smoke detector (installed in the control room) and the thermal smoke detector (installed in the engine room) provide extensive early warning signal.

Design:

The device has an optical display for alarm and operation.

The smoke warning device is installed in a plastic housing.

Scope of supply:
• Alarm unit voltage: 24 V
2 Smoke detector(s)

3.01 Lube oil system
Consisting of:
• 79.3 gal fresh oil tank
• 79.3 gal lube oil tank
• Combined electric driven fresh oil and waste oil pump • Level switches
• Shut-off devices
• Complete pipe work between oil tanks and module

Through simple switch over of the pumps following functions are given:
• Filling of the fresh oil tank from a cask
• Filling of the lube oil tank from a cask
• Filling of the oil pan from a cask
• Emptying of the oil pan into a cask
• Emptying of the waste oil tank into a cask

3.03.01 Exhaust gas silencer
Material:

Stainless steel

Consisting of:
• Exhaust gas silencer
• Flanges, seals, fixings

Insulation:

The insulation for reducing surface irradiations (heat and sound) of the exhaust gas silencer is not included in our scope of supply and must be provided locally. The insulation (4-inch (100 mm) rock wool covered with

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3.10.03 Cooling system – dual-circuit radiator
The heat produced by the engine (jacket water, lube oil, intercooler) is dissipated through a radiator, installed outside.

Consisting of:
• Radiator
• Pump
• Electrical control
• Expansion tank

The radiator is designed for an ambient temperature of 95°F (35°C). Special versions for higher ambient temperatures are available upon request.

3.20 Container
40' ISO STEEL CONTAINER, Module Installation

Dimensions:
• Length: 40 ft (12192 mm)
• Width: 8 ft (2438 mm)
• Height: 8 ft, 6 in (2591 mm)

Sound pressure level
65 dB (A) at 32 ft (10 m) (surface sound pressure level according to DIN 45635) See comments under MC 3.03.01

Ambient temperature:

The container is designed for an ambient temperature from –4°F (-20°C) to 90°F (32°C).

Other temperatures are available upon request.

Base frame:

Self-supporting, i.e. the base frame is designed to withstand static loads from the installation of parts such as the engine, control panels, exhaust gas silencer and radiator.

To lift (to load) the container 4 screw able carrier lugs are mounted at the top of the container.

Construction:

Trapezoidal corrugated steel sheeting welded between the base frame and the top frame.

The sound absorbent surfaces are comprised of rock wool covered with perforated plating.

The container is of a weatherproof design and the roof is suitable for construction work.

A double door to bring in the engine is situated at the front of the container beside the air outlet.

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18.06.2021/MN (E807) TS JMC320 D825 City of Redlands WWTP_18JUN21 Copyright ©(rg) 41/45 established by authorized Distributor/Sales Representative from INNIO Jenbacher GmbH & Co OG There is a door into the control room at the front wall on the side of air inlet.

A door into the engine room is situated at the long side of the container.

The doors (engine room and control room) are fitted with identical cylinder locks. The doors are designed as emergency doors which could be opened in direction of the escape route. They are identified as such and can be opened from inside without other assistance (panic lock).

Dimension of door: appr. 3.28 ft (1000 mm) x 6.56 ft (2000 mm) (W x H)

Engine room:

The floor is made of steel sheet (checker – or diamond plate) and designed as a tightly sealed pan. This pan is used to collect any oil-leak of the lube oil circuit (engine and extension tank).

Connections from/to the engine room consist of:
• Top: Cooling water in/outlet; welded flange
Exhaust gas outlet; tightly closed
• Roof:

Suspensions for cable trough, gas train, gas pipes, ... • Wall:

Gas inlet; welded flange
The wall between engine room and control room is design with recesses for the cables.

Control room:

The control room is ventilated by a lockable air intake opening. The air is aspirated by the fans of the engine room. For the cable’s entry, a recess at the floor of the control room is planned. The control room is equipped with a plastic covering for shipment.

Module and container installation are essentially performed as follows:
• Installation and setup of the module
• Installation of the control equipment in a separate control equipment room • Installation of the gas train
• Installation of the lube oil equipment
• Installation of the air intake and outlet ventilation system • Installation of the exhaust silencer on the roof
• Installation of the radiator on the roof
• Installation of lighting in the container
• Installation of the auxiliary electrical installations • Completion of exhaust, fuel, oil, and water piping, according to the defined scope of supply, including all necessary fittings, flexible connections, and reinforcements. • Footboard above the tubes
• Rain drain
• Total signage

Fire protection classification:

The container is not classified for fire protection.

Coating:
• Installation:
• Oil resistant base

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• Color Container:

RAL6018 (green)

3.50 Power and control cable
• Control cable between the module control panels, cable length max. 32 ft (10 m) • Power cable between generator output terminal and following connection point, cable length max. 32 ft (10 m)
• Starter cable from the batteries to the starter, cable length max. 16 ft (5 m)

3.71 Vibration Switch
A structural Vibration Switch will be installed on the package base frame to detect excessive vibrations. A signal we will sent to the control panel to indicate an alarm condition.

3.73 Seismic Protection - Container
The container has been designed and constructed to meet, at a minimum, the local seismic and wind loading criteria per ASCE/SEI 7. Any additional requirements identified by the Buyer from the project specific requirements have also been designed into the container. The container will be supplied with supports, brackets, attachment point or other necessary device to enable securing to meet the design requirements. Anchor design and hardware for any required foundation anchoring are not included.

Details will be provided at first drawing submittal.

4.00 Delivery, installation, and commissioning

4.01 Carriage
According to contract.

4.02 Unloading
Unloading, moving of equipment to point of installation, mounting and adjustment of delivered equipment on intended foundations is not included in JENBACHER scope of supply.

4.03 Assembly and installation
Assembly and installation of all JENBACHER -components is not included in JENBACHER scope of supply.

4.04 Storage
The customer is responsible for secure and appropriate storage of all delivered equipment.

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4.05 Emission measurement with exhaust gas analyzer
Emission measurement by JENBACHER personnel, to verify that the guaranteed toxic agent emissions have been achieved (costs for measurement by an independent agency will be an extra charge).

5.01 Limits of delivery - Container
Electrical
• Module:

At terminals of generator circuit breaker

Mechanical
Suitable bellows and flexible connections must be provided locally for all connections.

Warm water
At inlet and outlet flanges on container

Exhaust gas
At exhaust gas outlet flange on top of the container; special stack provided locally

Combustion air
The air filters are set mounted, no external ductwork is necessary

Fuel gas
At inlet flange of the container

Lube oil
At lube oil connections on container

Condensate
At the condensate drains on container.

Insulation
Insulation of heat exchangers, pipework and exhaust gas silencer is not included in our scope of supply and must be provided locally.

5.02 Factory tests and inspections
The individual module components shall undergo the following tests and inspections:

5.02.01 Engine tests
Carried out as combined Engine- and Module test according to DIN ISO 3046 at JENBACHER test bench.

The following tests are made at 100%, 75% and 50% load, and the results are reported in a test certificate:
• Engine output
• Fuel consumption
• Jacket water temperatures
• Lube oil pressure

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• Boost pressure
• Exhaust gas temperatures, for each cylinder

5.02.02 Generator tests
Carried out on test bench of the generator supplier.

5.03 Documentation
List of standard pre-documentation provided based on the technical status at the time of order receipt:
• Module drawing 1)
• Technical diagram 1)
• Drawings of the cabinet views 3
• Electrical interface list 2)
• Technical specification of the control system 2)

Before delivery (depending on progress in ordering the components, on request) • Technical drawings for BoP components/accessories supplied separately (if included in scope of supply of INNIO Jenbacher GmbH & Co OG) 1)

Upon delivery
• Circuit diagrams 3)
• Cable list 3)

Delivered with the engine
• Brief instructions (transport, erection, moving) 1)
For commissioning
• Operation and maintenance instructions 4)
• Spare parts catalogue 4)
• Original supplier operation and maintenance instructions for any BoP components (installed in the INNIO Jenbacher GmbH & Co OG scope of supply) as Appendix 1)

All the components found in the INNIO Jenbacher GmbH & Co OG scope of supply are described in the operation and maintenance instructions, and in the spare parts catalogue.

In addition, the manufacturer's original operation and maintenance instructions will be provided for every BoP component, in German and English as standard, as an Appendix for the operation and maintenance manual provided.

Additional costs of producing or providing the required documents using the KKS (power station coding system) and/or integration in subcontractors' documentation, or additional approval, design and proof of testing documentation must be negotiated or ordered separately.

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18.06.2021/MN (E807) TS JMC320 D825 City of Redlands WWTP_18JUN21 Copyright ©(rg) 45/45 established by authorized Distributor/Sales Representative from INNIO Jenbacher GmbH & Co OG This standard offer does not include:
• Approval documentation
• Design documentation
• Proof of testing documentation
• Printed copies and digital off-line versions (e.g. printed versions, CD, pdf, etc.) must be negotiated separately and ordered accordingly.

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Redlands Citywide Wastewater Master Plan Page 93

Appendix E
Project Cost Summary Detail

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Multiplier Percentage
Engineering: See Chart Below
Construction Management: Use same as Engineering above
Engineering Services During Construction: 4%
Environmental: 4%
Administration: 2%
20 30
40 50
60 70
80 100
200
300
400
500
600
700
800
900
1000
1100
1200
1300
1400
1500
1600
1700
1800
1900
2000
2100
2200
2300
2400
2500
2600
2700
2800
2900
3000
3100
$/In-dia
Sewer Pipe Length (ft)
$/in-dia vs Sewer Pipe Length (ft)
0 0.05

0.1 0.15

0.2 0.25

0.3 0.35Engineering Percentage (%)
Construction Cost ($)
Engineering Percentage vs. Construction Cost Estimate

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Item No. Item Description Unit Estimated
Quantity Unit Price Item Total
1 Cajon St 12-inch Replacement LF 1,350 $456 615,600$
Construction Total 615,600$
Soft Costs (Medium Project):

Engineering (18%) 112,519$
Construction Management (10%) 61,560$
Engineering Services During Construction (2%) 12,312$
Environmental (2%) 12,312$
Administration (2%) 12,312$
Project Total 827,000$
Cajon St, Cypress Ave to Fern Ave, Pipeline Upsizing (P-1)

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Item No. Item Description Unit Estimated
Quantity Unit Price Item Total
1 Cajon St 15-inch Replacement LF 100 $960 96,000$
Construction Total 96,000$
Soft Costs (Medium Project):

Engineering (30%) 28,800$
Construction Management (10%) 9,600$
Engineering Services During Construction (2%) 1,920$
Environmental (2%) 1,920$
Administration (2%) 1,920$
Project Total 141,000$
Cajon St at Citrus Ave Pipeline Upsizing (P-2)

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Item No. Item Description Unit Estimated
Quantity Unit Price Item Total
1 New 36-inch in Alabama St LF 2,700 $1,116 3,013,200$
2 New 24-inch in San Bernardino Ave LF 920 $1,008 927,360$ 3 Install concrete plug to abandoned 3,100 LF of
24-inch and 30-inch pipe LS 1 $1,500 1,500$
Construction Total 3,942,060$
Soft Costs (Medium Project):

Engineering (10%) 394,206$
Construction Management (10%) 394,206$
Engineering Services During Construction (2%) 78,841$
Environmental (2%) 78,841$
Administration (2%) 78,841$
Project Total 4,967,000$
Alabama St Pipeline Upsizing and Rerouting (P-3)

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Item No. Item Description Unit Estimated
Quantity Unit Price Item Total
1 Brockton Ave 10-inch Replacement LF 350 $520 182,000$ Construction Total 182,000$
Soft Costs (Medium Project):

Engineering (30%) 54,600$
Construction Management (10%) 18,200$
Engineering Services During Construction (2%) 3,640$
Environmental (2%) 3,640$
Administration (2%) 3,640$
Project Total 266,000$
Brockton Ave Pipeline Upsizing (P-4)

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Item No. Item Description Unit Estimated
Quantity Unit Price Item Total
1 Citrus Plaza Dr 27-inch Replacement LF 350 $1,404 491,400$ Construction Total 491,400$
Soft Costs (Medium Project):

Engineering (20%) 100,146$
Construction Management (10%) 49,140$
Engineering Services During Construction (2%) 9,828$
Environmental (2%) 9,828$
Administration (2%) 9,828$
Project Total 671,000$
Citrus Plaza Dr Pipeline Upsizing (P-5)

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Item No. Item Description Unit Estimated
Quantity Unit Price Item Total
1 Nevada St 30-inch Replacement LF 1,900 $1,020 1,938,000$ Construction Total 1,938,000$
Soft Costs (Medium Project):

Engineering (11%) 203,574$
Construction Management (10%) 193,800$
Engineering Services During Construction (2%) 38,760$
Environmental (2%) 38,760$
Administration (2%) 38,760$
Project Total 2,452,000$
Nevada St Pipeline Upsizing (P-6)

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Item No. Item Description Unit Estimated
Quantity Unit Price Item Total
1 South Ave 10-inch Replacement LF 300 $530 159,000$
Construction Total 159,000$
Soft Costs (Medium Project):

Engineering (30%) 47,700$
Construction Management (10%) 15,900$
Engineering Services During Construction (2%) 3,180$
Environmental (2%) 3,180$
Administration (2%) 3,180$
Project Total 233,000$
South Ave West of Franklin Ave Pipeline Upsizing (P-7)

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Item No. Item Description Unit Estimated
Quantity Unit Price Item Total
1 Cajon St 12-inch Replacement LF 2,180 $396 863,280$
Construction Total 863,280$
Soft Costs (Medium Project):

Engineering (16%) 134,014$
Construction Management (10%) 86,328$
Engineering Services During Construction (2%) 17,266$
Environmental (2%) 17,266$
Administration (2%) 17,266$
Project Total 1,136,000$
Cajon St Between Highland Ave and Cypress Ave Pipeline Upsizing (P-8)

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Item No. Item Description Unit Estimated
Quantity Unit Price Item Total
1 South Ave 10-inch Replacement LF 300 $530 159,000$
Construction Total 159,000$
Soft Costs (Medium Project):

Engineering (30%) 47,700$
Construction Management (10%) 15,900$
Engineering Services During Construction (2%) 3,180$
Environmental (2%) 3,180$
Administration (2%) 3,180$
Project Total 233,000$
South Ave at Franklin Ave Pipeline Upsizing (P-9)

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Item No. Item Description Unit Estimated
Quantity Unit Price Item Total
1 Cajon St 15-inch Replacement LF 300 $795 238,500$
Construction Total 238,500$
Soft Costs (Medium Project):

Engineering (29%) 68,916$
Construction Management (10%) 23,850$
Engineering Services During Construction (2%) 4,770$
Environmental (2%) 4,770$
Administration (2%) 4,770$
Project Total 346,000$
Cajon St at Vine St Pipeline Upsizing (P-10)

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City Council/Financing Authority Meeting I. 12.

DATE: 05/17/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the purchase of two (2) Mitsubishi Caterpillar Forklift Trucks from Naumann Hobbs in the amount of $68,482.72
(Municipal Utilities and Engineering Director Harris)
MOTION(S):

If the City Council determines the staff recommendation is appropriate, the following motion is provided:

I move to approve the purchase of two (2) Mitsubishi Caterpillar Forklift Trucks from Naumann Hobbs in the amount of $68,482.72.

RECOMMENDATION:

Staff recommends City Council authorization for the purchase of two (2) Mitsubishi Caterpillar Forklift Trucks from Naumann Hobbs in the amount of $68,482.72.

DISCUSSION:

The forklifts used at Municipal and Engineering Department (MUED) facilities have exceeded their anticipated service life end dates and require frequent repairs. Water Treatment Plant and Wastewater Treatment Plant staff use these forklifts daily to lift, move, and transport heavy chemical containers, supplies, and other materials to protect employee health and safety, and improve productivity.

Sourcewell, formerly known as National Joint Powers Alliance (NJPA), provides a national cooperative of purchasing opportunities on behalf of its government agency, education institution, tribal entity, and non-profit organization members.

Redlands is a Sourcewell member (No. 18877). The Sourcewell procurement system is a competitive process that meets Redlands' procurement requirements. Naumann/Hobbs Material Equipment (Naumann/Hobbs) is an

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authorized Mitsubishi Caterpillar Forklift distributor which utilizes the Mitsubishi Caterpillar Forklift America Contract No. 091520-MCF through the Sourcewell procurement system, and is currently the lowest responsive bidder for these forklift trucks. Naumann/Hobbs currently has both forklifts in stock, and available for immediate delivery. There is a small difference in the base price ($871.60) for each forklift related to the production date for each unit.

Staff recommends City Council authorization for the purchase of two (2) Mitsubishi Caterpillar Forklift Trucks from Naumann Hobbs in the amount of $68,482.72 for the Municipal Utilities and Engineering Department.

ALTERNATIVES:

City Council may deny the staff recommendation.

STRATEGIC PLAN:

N/A
SUBMITTED BY:

John R. Harris, Municipal Utilities and Engineering Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Daniel J. McHugh, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Kevin Watson, Utilities Operations Manager
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:

Fernando Mata, Wastewater Operations Superintendent
Fiscal Impact
Fiscal Year: FY 21/22
Revenue Generating: N
Appropriation Required Y/N: N
Amount: $33,805.56
Budgeted Y/N: Y
Account No.: 521900

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Discussion:

There is no fiscal impact associated with this purchase since it is included in the FY 21/22 Wastewater Service budget.

Fiscal Year: FY 21/22
Revenue Generating: N
Appropriation Required Y/N: N
Amount: $34,677.16
Budgeted Y/N: Y
Account No.: 501900
Discussion:

There is no fiscal impact associated with this purchase since it is included in the FY 21/22 Water Service budget.

Attachments
Sourcewell Contract
Sourcewell Discount
Sourcewell Quote CAT Forklift

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Ref Brand / Model Basic Capacity
Range¹ (lbs)
Basic Description
(Wheels-Tires, Fuel, etc.)
MLA #091520-MCF Discount
off published list price
effective 9-1-2021

CAT LIFT TRUCKS
Class 1 - Electric Counterbalanced
1 EC15N, EC18N, EC18LN 3,000-4,000 4-wheel Cushion 30%
2 EC23N, EC25N, EC25EN, EC25LN, EC30N, EC30LN 4,500-6,500 4-wheel Cushion 30% 3 2ET2500, 2ETC3000, 2ET3000, 2ETC3500, 2ET3500, 2ET4000 2,500-4,000 3-wheel Pneumatic 28% 4 EPC3000, EP3000, EPC3500, EP3500, EP4000 3,000-4,000 4-wheel Pneumatic 30% 5 2EPC5000, 2EP5000, 2EPC6000, 2EP6000, 2EP6500 5,000-6,500 4-wheel Pneumatic 30% 6 2EPC7000, 2EPC8000, 2EP8000, 2EP8500, 2EPC9000, 2EP9000, 2EP10000, 2EP11000 7,000-11,000 4-wheel Pneumatic 30% Class 4 - Internal Combustion Cushion Tire
7 2C3000, 2C3500, 2CC4000, 2C4000, 2C5000, 2C5500, 2C6000, 2C6500 3,000-6,500 LPG 32% 8 2C7000, 2C8000 7,000-8,000 LPG 26%
9 GC35K, GC40K, GC45KC, GC55K, GC60K, GC70K 7,000-15,500 LPG 30% Class 5 - Internal Combusion Pneumatic Tire
10 GP15N, GP18N, GP20CN, GP20N, GP25N, GP28N, GP30N, GP33N, GP35N 3,000-7,000 LPG-Gasoline 32% 11 DP20N, DP25N, DP28N, DP30N, DP33N, DP35N 4,000-7,000 Diesel 32% 12 GPH16N, GPH18N, GPH20N, DPH16N, DPH18N, DPH20N 3,000-4,000 LPG-Gasoline-Diesel Hydrostatic Transmission 29%
13 GPH25N, GPH30N, GPH30LN, GPH35N, DPH25N, DPH30N, DPH30LN, DPH35N 5,000-7,000 LPG-Gasoline-Diesel Hydrostatic Transmission 30%
14 GP40N, GP45N, GP50CN, GP50N, GP55N 8,000-12,000 LPG-Gasoline 30% 15 DP40N, DP45N, DP50CN, DP50N, DP55N 8,000-12,000 Diesel 30% 16 DP70N 15,500 Diesel 28%

JUNGHEINRICH
Class 1 - Electric Counterbalanced
17 ETG214, ETG216, ETG318 3,000-4,000 Stand-up 30%
18 EFG C15, EFG C18, EFG C18L 3000-4,000 4-wheel Cushion 30% 18 EFG C23, EFG C25, EFG C25E, EFG C25L, EFG C30, EFG C30L 4,500-6,500 4-wheel Cushion 30% 20 EFG 110k, EFG 110, EFG 113, EFG 115 2,000-3,000 3-wheel Pneumatic 28% 21 EFG 213, EFG 216k, EFG 216, EFG 218k, EFG 218, EFG 220 2,500-4,000 3-wheel Pneumatic 28% 22 EFG 316k, EFG 316, EFG 318k, EFG 318, EFG 320 3,000-4,000 4-wheel Pneumatic 30% 23 EFG 425k, EFG 425, EFG 430k, EFG 430, EFG S30 5,000-6,500 4-wheel Pneumatic 30% 24 EFG 535k, EFG 540k, EFG 540, EFG S40, EFG 545k, EFG 545, EFG 550, EFG S50 7,000-11,000 4-wheel Pneumatic 30% Class 2 - Electric Warehouse Trucks
25 ETR 230A, ETR 235A, ETR 340A, ETR 345A, ETR 335DA, ETR 420B, ETR 416DB 3,000-4,500 Pantograph Reach 29% 26 ETV 110, ETV 112 2,200-2,600 Moving Mast Reach 27%
27 ETV 214, ETV 216, ETM 214, ETM 216 3,000-3,500 Moving Mast Reach 27% 28 ETV 318, ETV 320, ETV 325, ETM 325 3,900-5,500 Moving Mast Reach 27% 29 ETV 216i (Lithium Ion) 3,500 Moving Mast Reach 27%
30 ETV C16, ETV C20 - Pneumatic Tire 3,500-4,400 Moving Mast Reach 27% 31 ETV Q20, ETV Q25 - Multidirectional 4,400-5,500 Moving Mast Reach 27% 32 EKS 110 2,200 Low-Level Order Picker 27%
33 EKS 412S, EKS 414S 2,200-3,000 High-Level Order Picker 27% 34 EKS 314 3,000 High-Level Order Picker 31%
35 EKM 202 474 Small Parts Order Picker 27%
36 EFX 410, EFX 413 2,200-2,750 Man-Down Turret Call
37 EKX 410, EKX 412 2200-2,600 Man-Up Turret Call
38 EKX 514, EKX 516k, EKX 516 3,000-3,500 Man-Up Turret Call

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39 EJE M15 3,300 Walkie Pallet Truck 27%
40 EJE 120, EJE 225 4,500-6,000 Walkie Pallet Truck 30% 41 ECR 327, ECR 336 6,000-8,000 End Rider Pallet Truck 30% 42 ECR M27, ECR M36 6,000-8,000 End Rider Pallet Truck 32% 43 ECE 227XL NA, ECE 236XL NA 6,000-8,000 Center Rider Pallet Truck 30% 44 ECE M27, ECE M36 6,000-8,000 Center Rider Pallet Truck 29% 45 ERE 125, ERE 225, ERE225DP 5,500 End Compartment PT 30% 46 ESE 220, ESE 320 4,400 Seated PT 30%
47 EMC 110, EMC B10 2,200 Walkie Stacker 30%
48 EJC 212, EJC 214, EJC 216, EJC 220, EJC 212b, EJC 214b, EJC 216b, EJC 220b 2,600-4,400 Walkie Stacker 30% 49 ERC 212, ERC 214, ERC 216, ERC 220, ERC 212b, ERC 214b, ERC 216b, ERC 220b 2,600-4,400 End Rider Stacker 30% 50 EJG 212, EJG 214, EJG 216 2,600-3,550 Counterbalanced Stacker 26% 51 EZS C40NA, EZS 350NA 8,000-11,000 Tow Tractor 30%
52 EZS 570NA, EZS 580NA, EZS 590NA, EZS 7280 15,400-61,700 Tow Tractor 30%

MITSUBISHI
Class 1 - Electric Counterbalanced
53 FBCS14N, FBCS16N, FBCS18N 3,000-4,000 Stand-up 30%
54 FB16PNT, FB18PNT, FB20PNT 3,000-4,000 3-wheel Cush or Pneu 28% 55 FB14ANT, FB16ACNT, FB16ANT, FB18ACNT, FB18ANT, FB20ANT 2,700-4,000 3-Wheel Pneumatic 30% 56 FB16ACN, FB18AN, FB18ACN, FB18AN, FB20AN 3,000-4,000 4-Wheel Pneumactic 30% 58 FBC15N, FBC18N, FBC18LN 3000-4,000 4-wheel Cushion 30% 59 FBC23N, FBC25N, FBC25EN, FBC25LN, FBC30N, FBC30LN 4,500-6,500 4-wheel Cushion 30% Class 2 - Electric Warehouse Trucks
60 ESR15N2, ESR18N2, ESR20N2, ESR23N2, EDR18N2, ESR23LN, EDR18LN 3,000-4,500 Pantograph Reach 29% 61 EOP15N3 3,000 High-Level Order Picker 31%
Class 3 - Electric Pallet Trucks and Stackers
62 PW23, PW30 4,500-6,000 Walkie Pallet Truck 30%
63 PWR30A, PWR40A 6,000-8,000 End Rider Pallet Truck 30% 64 PWR27M, PWR36M 6,000-8,000 End Rider Pallet Truck 32% 65 PMCR27M, PMCR36M 6,000-8,000 Center Rider Pallet Truck 29% 66 PWF11, PWT11 2,200 Walkie Stacker 30%
67 PWT13, PWT15, PWT18 2,600-3,500 Walkie Stacker 30%
68 PMT45M 10,000 Tow Tractor 26%
Class 4 - Internal Combustion Cushion Tire
69 FGC15N, FGC18N, FGC20CN, FGC20N, FGC25N, FGC28N, FGC30N, FGC33N 3,000-6,500 LPG 32% 70 FGC35CN, FGC40CN 7,000-8,000 LPG 26%
71 FGC35K, FGC40K, FGC45K, FGC55K, FGC60K, FGC70K 7,000-15,500 LPG 30% Class 5 - Internal Combusion Pneumatic Tire
72 FG15N, FG18N, FG20CN, FG20N, FG25N, FG28N, FG30N, FG33N, FG35N 3,000-7,000 LPG-Gasoline 32% 73 FD20N, FD25N, FD28N, FD30N, FD33N, FD35N 4,000-7,000 Diesel 32% 74 FG40N, FG45N, FG50CN, FG50N, FG55N 8,000-12,000 LPG-Gasoline 30% 75 FD40N, FD45N, FD50CN, FD50N, FD55N 8,000-12,000 Diesel 30% 76 FD70N 15,500 Diesel 28%
77 FD100L6P, FD120L6P, FD127L6P, FD140L6P, FD150L6P, FD160L6P, FD180L6P, FD160L9P, FD100L12P, FD120L12P, FD150L12P, FD160L12P 22,000-40,000 Diesel 27% Class 3 - Electric Pallet Trucks, Stackers, and Tow Tractors (Class 6)

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Page | 1 / 5 Quote # 597012 Rev#6

QUOTATION

1600 E Mission Rd
San Marcos, CA 92069 U.S.A

PREPARED FOR REFERENCE
Customer: City Of Redlands Sourcewell #091520-MCF Effective From: Thursday, March 3, 2022 Address: 1270 West Park Avenue Effective To: Saturday, April 2, 2022 Redlands, CA 92373 Quote #: 597012 Rev#6
Account Manager: Joel Palomares
Direct Phone: 909-637-0041
E-mail: [email protected]

GP25N5 - 5000 LB CAPACITY LP PNEUMATIC TIRE FORKLIFT

HIGHLIGHTS

Uncompromising Performance
- Powerful GK25 4 Cylinder Engine
Maximum Torque 129 ft-lb @ 1600 rpm
Maximum Horsepower 61 Hp @ 2700 rpm
Throttle by Wire Accelerator (no cable)
High Efficiency Aluminum Cylinder Heads
Individual High Energy Ignition Coils (no distributor)
Low vibration Dynamically Balanced
- Engine Protection System (EPS)
- Fuel saver mode reducing fuel consumption up to 14%
- Cyclone Air Filter
- High efficiency Aluminum Core Radiator
- Robust Powershift Automatic Transmission 1F/1R
- Transmission Oil Cooler
- Hydrostatic Power Steering
- Elevated Air Intake
- Maintenance Free Battery
- Premium long lasting Trelleborg Tires
- 500 Hour Service Intervals

Superior Operator Comfort
- Premium Full Suspension Grammer Seat
- Tilt Steering Column with Memory function
- Isolated (Rubber mounted) Key Components to reduce vibration - Rubber floor mat
- Insulated Engine cover
- Convenience tray with clipboard holder
- Separate Brake and Inching Pedals
- Elongated Grab handle Bar
- Open Step with Anti Slip Plate
- Electronic Direction Control
- Premium tires with 3 layers construction for an extra comfortable ride

Added Operator Protection and Awareness

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Page | 2 / 5 Quote # 597012 Rev#6

GP25N5 - 5000 LB CAPACITY LP PNEUMATIC TIRE FORKLIFT
- LED work lights
- Premium LCD/LED Display
- Presence Detection System (PDS)
- Dual Action Parking Brake Handle
- Ground speed control
- Password lock
- Anti-Restart Ignition Key Switch
- Transmission Return to Neutral for Start

KEY FEATURES & BENEFITS
EXCEPTIONAL PERFORMANCE After years of expertise and leadership in material handling solutions, Cat® lift trucks engineered a game changing powertrain for exceptional performance in the toughest material handling conditions. The GK engine family is the industry’s most powerful and respected industrial engine family in its class. The engines delivers outstanding performance while maintaining the highest standards of durability and reliability. With a proven track record for quality and dependability, the rugged PowerShift transmission delivers a remarkable performance optimizing engine power and response.

OPERATOR COMFORT A forklift’s productivity is not only measured by a strong powertrain, but also by its operator comfort and efficiency. This is why Cat® lift trucks designed an ergonomic operator compartment optimizing comfort, visibility and productivity for long and dem anding shifts.

PRESENCE DETECTION SYSTEM The Patented PDS system, standard on all Cat® lift trucks helps ensure that the operator is following the correct operating procedures. Once the operator leaves the seat and does not engage the park brake, the PDS will disengage the transmission and all hydraulic functions to the mast while activating an audible alarm and a flashing visual warning.

ENGINE PROTECTION SYSTEM The EPS monitors the Engine Coolant Temperature, Transmission Oil Temperature and Engine Oil Pressure. The system issues a warning and cuts back on engine rpm when parameters go out of range. It also monitors the brake fluid level and warns when the level is too low. The EPS also issues periodic maintenance alerts by displaying them on the screen.

PREMIUM LED/LCD DISPLAY

The standard premium LED/LCD display is connected to the monitoring system alerting the operator if one of the systems is not in check. It includes a Speedometer, Hour Meter, Clock, Travel Direction, Low Fuel Indicator or Fuel Gage, Coolant Temperature, Battery Charging Status, Operator Passcode capability and other systems-related indicators & warnings.

CONFIGURATION
INVENTORY 1 5000 LB CAPACITY LP PNEUMATIC TIRE FORKLIFT MAGELLAN 188 MFH/84.5 OALH/36

FFH TRIPLEX
1 MAGELLAN 188 MFH/84.5 OALH/36 FFH TRIPLEX

39.5 WIDE ITA CLASS II HANG-ON

SIDESHIFTER
1 39.5 WIDE ITA CLASS II HANG-ON SIDESHIFTER

SINGLE FUNCTION INTERNAL HOSING
- TRIPLEX MAST
1 SINGLE FUNCTION INTERNAL HOSING - TRIPLEX MAST
FKS 1.6X3.9X42 HOOK PALLET
9410615020
2 FKS 1.6X3.9X42 HOOK PALLET 9410615020

REAR GRAB HANDLE WITH HORN
BUTTON
1 REAR GRAB HANDLE WITH HORN BUTTON

SOLID PNEUMATIC SINGLE DRIVE &

STEER TIRES
1 SOLID PNEUMATIC SINGLE DRIVE & STEER TIRES

FULL SUSPENSION VINYL SEAT - CAT
STD
1 FULL SUSPENSION VINYL SEAT - CAT STD

STEEL LP TANK HORIZONTAL FILL -

33.5#
1 STEEL LP TANK HORIZONTAL FILL - 33.5#
EPA COMPLIANT 1 EPA COMPLIANT
UL APPROVED 1 UL APPROVED

SINGLE SPEED POWERSHIFT

TRANSMISSION
1 SINGLE SPEED POWERSHIFT TRANSMISSION

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Page | 3 / 5 Quote # 597012 Rev#6

GP25N5 - 5000 LB CAPACITY LP PNEUMATIC TIRE FORKLIFT
GK25 2.5L 4 CYLINDER GAS & LPG
ENGINE
1 GK25 2.5L 4 CYLINDER GAS & LPG ENGINE

39.5 WIDE ITA CLASS II HOOK TYPE

CARRIAGE
1 39.5 WIDE ITA CLASS II HOOK TYPE CARRIAGE
STANDARD LOAD BACKREST 1 STANDARD LOAD BACKREST
3-SECTION VALVE 1 3-SECTION VALVE
STANDARD TILT CYLINDERS 1 STANDARD TILT CYLINDERS
STANDARD OVERHEAD GUARD 1 STANDARD OVERHEAD GUARD
PREMIUM LCD/LED DISPLAY 1 PREMIUM LCD/LED DISPLAY
ENGINE PROTECTION SYSTEM 1 ENGINE PROTECTION SYSTEM
SEPARATE BRAKE & INCHING PEDALS 1 SEPARATE BRAKE & INCHING PEDALS GROUND SPEED CONTROL 1 GROUND SPEED CONTROL
FUEL SAVER MODE 1 FUEL SAVER MODE

ALUMINUM CORE CORRUGATED FIN

RADIATOR
1 ALUMINUM CORE CORRUGATED FIN RADIATOR
PRESENCE DETECTION SYSTEM 1 PRESENCE DETECTION SYSTEM
HEAVY DUTY COUNTERWEIGHT GRILL 1 HEAVY DUTY COUNTERWEIGHT GRILL ELECTRONIC BACK-UP ALARM 1 ELECTRONIC BACK-UP ALARM

REAR LED STOP/TAIL/BACK-UP

COMBINATION LIGHTS
1 REAR LED STOP/TAIL/BACK-UP COMBINATION LIGHTS

TWO FORWARD LED WORKING

LIGHTS ON OHG
1 TWO FORWARD LED WORKING LIGHTS ON OHG
ORANGE SEAT BELT 1 ORANGE SEAT BELT

RUBBER FLOOR MAT RUBBER FLOOR
MAT
1 RUBBER FLOOR MAT RUBBER FLOOR MAT

OPERATOR CONVENIENCE TRAY WITH

CLIPBOARD HOLDER
1 OPERATOR CONVENIENCE TRAY WITH CLIPBOARD HOLDER
HORIZONTAL TANK BRACKET 1 HORIZONTAL TANK BRACKET
ENGLISH LANGUAGE MARKINGS 1 ENGLISH LANGUAGE MARKINGS

GP25N5 INVESTMENT SUMMARY

QTY DESCRIPTION UNIT PRICE EXTENDED PRICE ACCEPTED
1 CAT 5000 LB CAPACITY LP PNEUMATIC TIRE FORKLIFT $30,653.2 0 $30,653.20 COMMODITY SURCHARGE $2,362.36 $2,362.36
Extended Warranty - 24 Months/Unlimited Hours Full Coverage; 36 Months/6000 Hours Powertrain $790.00 SPECIFIED INVESTMENT TOTAL:

$33,805.56

GP25N5 WARRANTY

Extended Warranty - 24 Months/Unlimited Hours Full Coverage; 36 Months/6000 Hours Powertrain

Payment by any other means than cash is subject to a 3% convenience fee.

Net balance due at delivery (if not financed) _______ (initial)

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Page | 4 / 5 Quote # 597012 Rev#6

ACCEPTANCE AS CONTRACT OF SALE
Authorized agent understands and agrees to the Terms and Conditio ns as included with this Quote City Of Redlands Naumann Hobbs

Authorized Agent Signature Authorized Agent Signature

Date Signed Date Signed

Eddie Orozco
Printed name Printed name

Account Manager
Title/Position Title/Position

Customer Purchase Order Number

Please consult with your accountant, tax professional, or equivalent to confirm characterization of equipment and tax implications. Other financing options and terms may be available (including financing sales tax). Please consult with your product specialist representative for additional financing options.

1. Before becoming effective, this Quotation must be signed by the Seller, at which time it becomes the Purchaser’s Order. Seller unconditionally reserves the right to accept or reject this Purchaser’s Order at its sole discretion. When accepted by Seller, this Purchaser’s Order shall become a binding contract.

2. Any delivery or shipment date quoted is approximate and subject to delays caused by civil insurrection, war, fire, strike, acts of God, shortages of materials, or failure of suppliers or subcontractors to satisfactorily meet scheduled deliveries, any priorities imposed by any government or agency, or any other factor or event beyond the control of Seller or the manufacturer. No delay in shipment or delivery will give rise to any liability for damages, including but not limited to, incidental or consequential damages, and customer waives and releases any such claim. Customer’s acceptance of goods also constitutes a waiver of any claim for delay.

3. Purchaser to reject nonconforming goods, or a nonconforming tender only if such nonconformity impairs the value of the goods by more than ten (10%) of the contract price. Purchaser’s failure to give notice of any claim within ten (10) days from the date of delivery shall constitute an unqualified acceptance of the goods and a waiver by Purchaser of all claims with respect to the goods. Seller shall have the right to cure nonconformities in the goods or in their tender, provided that Seller notifies the Purchaser within ten (10) days of notification of the nonconformity of its intent to cure. Any such cure must occur within fourteen (14) days of the notification of the nonconformity.

4. In considerations of Seller selling Purchaser goods from time to time, and for other good and valuable consideration, Purchaser grants to Seller a continuing first purchase money security interest and lien in the following as security for the payment to the Seller of the purchase price for goods sold by Seller to Purchaser and for all other amounts due from Purchaser to Seller from time to time: (a) all goods purchased from Seller by Purchaser; (b) all inventory of Purchaser now owned or subsequently acquired from Seller; (c) all proceeds of the foregoing; and all accounts resulting from the foregoing. This lien will constitute a continuing purchase money security interest. Seller may file a photocopy of this agreement as a financing statement. Purchaser agrees to sign and deliver to Seller for filing a UCC-1 financing statement on Seller’s request at any time.

5. The risk of loss or damage to goods will pass to Purchaser when placed with a common carrier at the F.O.B. point for delivery to customer. Insurance against loss or damage to the goods during shipment is the Purchaser’s responsibility.

6. All sales are final and may not be revoked, canceled or returned by Purchaser, unless Seller specifically agrees in advance in writing.

7. Purchaser will be conclusively deemed to have accepted and agreed to any invoice from Seller (including but not limited to the price, quantity, quality, and description of the goods as stated on the invoice and any and all terms, provisions, conditions, agreements, representations and warranties on the invoices), unless Seller received written objection to the invoice from the customer within ten (10) days after the date the invoice is sent to Purchaser.

8. Purchaser warrants that any equipment traded, as described herein and for which trade-in allowance is given, shall be free and clear of all encumbrances.

9. If the product sold is a pallet rack system, Purchaser acknowledges that installation of the pallet racks will not result in damage or alteration to the building. The pallet rack system is a finished product and will remain the personal property of the Purchaser. The pallet rack system may be removed after installation without damage to the building and shall not become a fixed part of the structure. Further, permits may be required from various government agencies to maintain a pallet racking system. Seller’s services include acquiring necessary permits. To the extent such permits are necessary and Purchaser determines not to utilize Seller’s services, Purchaser acknowledges it is assuming responsibility for acquiring said permits: (Purchaser’s initials).

10. In the event of suit by Seller on this Purchase Agreement on account of Purchaser’s breach thereof, Seller shall be entitled to recover the costs and expenses of such suit and related proceedings, including reasonable attorney’s fees.

11. Once Purchaser agrees to terms and conditions of this agreement and fails to comply with payment terms or returns machine with use, Naumann Hobbs retains the right to charge rental, at our published rate, for the time machine was in possession of the Purchaser.

12. Seller’s Liability on any claim of any kind, including but not limited to warranty, negligence, strict liability, and any other cause of action, for any loss or damage arising out of, connected with, or resulting from the performance or breach of the terms of sale of any goods, or from the design, manufacture, sale, delivery, resale, installation, technical direction of installation, inspection, repair, operation or use of any goods or services or part of those goods or services will in no case exceed the purchase price allocable to the goods or services or part of those goods or services that gives rise to the claim.

13. Purchaser assumes all responsibility for use of the goods and for training the persons who will use the goods. Purchaser will indemnify, defend and hold Seller harmless from any claim, demand, loss, liability, damage or expenses arising in any way from use of the goods by Purchaser or its employees, agents, contractors, assigns or successors.

14. Seller makes no representation whatsoever with regard to whether any goods comply with the Occupational Safety and Health Act (OSHA), the Americans with Disabilities Act (ADA), or any other federal state or local statute, law, ordinance or ruling. Seller is not responsible for any use of the goods. Purchaser will be responsible for safe use of all goods.

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Page | 5 / 5 Quote # 597012 Rev#6

TERMS & CONDITIONS OF WARRANTIES
A. NEW WARRANTY
Equipment or machinery described herein as new is sold subject to such warranties as are made in writing by the manufacturer thereof. Seller does not guarantee or otherwise assure performance of the manufacturer’s warranty. Any claim on account of any such warranty will be made solely against the manufacturer and, notwithstanding and such claim, the purchase price will be paid on the terms set forth in the Purchase Agreement and Invoice. If there is no warranty provided by the manufacturer, then the goods are sold “as is”. SUCH WARRANTIES ARE EXPRESSLY IN LIEU OF ALL OTHER WARRANTIES, EXPRESSED OR IMPLIED, INCLUDING, BUT NOT LIMITED TO ANY WARRANTY OR MERCHANTABILITY OR FITNESS FOR PURPOSE; SELLER SHALL NOT BE LIABLE FOR ANY OTHER DAMAGES OR LIABILITY EITHER DIRECT OR CONSEQUENTIAL.

A.USED WARRANTY CONDITIONS
THE USED MACHINERY AND EQUIPMENT SUBJECT TO THIS AGREEMENT IS SOLD “AS IS” AND “WITH ALL FAULTS”. SELLER MAKES NO WARRANTY RELATED TO THE

TITLE OF THE GOODS FOR SALE UNDER THIS AGREEMENT, NOR TO THE RIGHTFUL TRANSFER OF THE GOODS, NOR TO THE EXISTENCE OF SECURITY INTEREST, LIENS, OR OTHER ENCUMBRANCES AGAINST THE GOODS. HOWEVER, SELLER WARRANTS THAT, AT THE TIME OF SALE, SELLER DID NOT KNOW OF ANY HOSTILE CLAIM OF TITLE OR ANY ENCUMBRANCES AGAINST THE GOODS FOR SALE UNDER THIS AGREEMENT.

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Page | 1 / 5 Quote # 598831 Rev#8

QUOTATION

1600 E Mission Rd
San Marcos, CA 92069 U.S.A

PREPARED FOR REFERENCE
Customer: City Of Redlands Sourcewell # 091520-MCF Effective From: Thursday, March 10, 2022 Address: 1270 West Park Avenue Effective To: Saturday, April 9, 2022 Redlands, CA 92373 Quote #: 598831 Rev#8
Account Manager: Joel Palomares
Direct Phone: 909-637-0041
E-mail: [email protected]

GP25N5 - 5000 LB CAPACITY LP PNEUMATIC TIRE FORKLIFT

HIGHLIGHTS

Uncompromising Performance
- Powerful GK25 4 Cylinder Engine
Maximum Torque 129 ft-lb @ 1600 rpm
Maximum Horsepower 61 Hp @ 2700 rpm
Throttle by Wire Accelerator (no cable)
High Efficiency Aluminum Cylinder Heads
Individual High Energy Ignition Coils (no distributor)
Low vibration Dynamically Balanced
- Engine Protection System (EPS)
- Fuel saver mode reducing fuel consumption up to 14%
- Cyclone Air Filter
- High efficiency Aluminum Core Radiator
- Robust Powershift Automatic Transmission 1F/1R
- Transmission Oil Cooler
- Hydrostatic Power Steering
- Elevated Air Intake
- Maintenance Free Battery
- Premium long lasting Trelleborg Tires
- 500 Hour Service Intervals

Superior Operator Comfort
- Premium Full Suspension Grammer Seat
- Tilt Steering Column with Memory function
- Isolated (Rubber mounted) Key Components to reduce vibration - Rubber floor mat
- Insulated Engine cover
- Convenience tray with clipboard holder
- Separate Brake and Inching Pedals
- Elongated Grab handle Bar
- Open Step with Anti Slip Plate
- Electronic Direction Control
- Premium tires with 3 layers construction for an extra comfortable ride

Added Operator Protection and Awareness

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Page | 2 / 5 Quote # 598831 Rev#8

GP25N5 - 5000 LB CAPACITY LP PNEUMATIC TIRE FORKLIFT
- LED work lights
- Premium LCD/LED Display
- Presence Detection System (PDS)
- Dual Action Parking Brake Handle
- Ground speed control
- Password lock
- Anti-Restart Ignition Key Switch
- Transmission Return to Neutral for Start

KEY FEATURES & BENEFITS
EXCEPTIONAL PERFORMANCE After years of expertise and leadership in material handling solutions, Cat® lift trucks engineered a game changing powertrain for exceptional performance in the toughest material handling conditions. The GK engine family is the industry’s most powerful and respected industrial engine family in its class. The engines delivers outstanding performance while maintaining the highest standards of durability and reliability. With a proven track record for quality and dependability, the rugged PowerShift transmission delivers a remarkable performance optimizing engine power and response.

OPERATOR COMFORT A forklift’s productivity is not only measured by a strong powertrain, but also by its operator comfort and efficiency. This is why Cat® lift trucks designed an ergonomic operator compartment optimizing comfort, visibility and productivity for long and demanding shifts.

PRESENCE DETECTION SYSTEM The Patented PDS system, standard on all Cat® lift trucks helps en sure that the operator is following the correct operating procedures. Once the operator leaves the seat and does not engage the park brake, the PDS will disengage the transmission and all hydraulic functions to the mast while activating an audible alarm and a flashing visual warning.

ENGINE PROTECTION SYSTEM The EPS monitors the Engine Coolant Temperature, Transmission Oil Temperature and Engine Oil Pressure. The system issues a warning and cuts back on engine rpm when parameters go out of range. It also monitors the brake fluid level and warns when the level is too low. The EPS also issues periodic maintenance alerts by displaying them on the screen.

PREMIUM LED/LCD DISPLAY

The standard premium LED/LCD display is connected to the monitoring system alerti ng the operator if one of the systems is not in check. It includes a Speedometer, Hour Meter, Clock, Travel Direction, Low Fuel Indicator or Fuel Gage, Coolant Temperature, Battery Charging Status, Operator Passcode capability and other systems-related indicators & warnings.

CONFIGURATION
INVENTORY 1 5000 LB CAPACITY LP PNEUMATIC TIRE FORKLIFT MAGELLAN 188 MFH/84.5 OALH/36

FFH TRIPLEX
1 MAGELLAN 188 MFH/84.5 OALH/36 FFH TRIPLEX
1 Extended Warranty - 24 Months/Unlimited Hours Full Coverage; 36 Months/6000 Hours Powertrain

39.5 WIDE ITA CLASS II HANG-ON

SIDESHIFTER
1 39.5 WIDE ITA CLASS II HANG-ON SIDESHIFTER

SINGLE FUNCTION INTERNAL HOSING
- TRIPLEX MAST
1 SINGLE FUNCTION INTERNAL HOSING - TRIPLEX MAST
FKS 1.6X3.9X42 HOOK PALLET
9410615020
2 FKS 1.6X3.9X42 HOOK PALLET 9410615020

REAR GRAB HANDLE WITH HORN
BUTTON
1 REAR GRAB HANDLE WITH HORN BUTTON

SOLID PNEUMATIC SINGLE DRIVE &

STEER TIRES
1 SOLID PNEUMATIC SINGLE DRIVE & STEER TIRES

FULL SUSPENSION VINYL SEAT - CAT
STD
1 FULL SUSPENSION VINYL SEAT - CAT STD

STEEL LP TANK HORIZONTAL FILL -

33.5#
1 STEEL LP TANK HORIZONTAL FILL - 33.5#
EPA COMPLIANT 1 EPA COMPLIANT
UL APPROVED 1 UL APPROVED

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GP25N5 - 5000 LB CAPACITY LP PNEUMATIC TIRE FORKLIFT

SINGLE SPEED POWERSHIFT

TRANSMISSION
1 SINGLE SPEED POWERSHIFT TRANSMISSION
GK25 2.5L 4 CYLINDER GAS & LPG
ENGINE
1 GK25 2.5L 4 CYLINDER GAS & LPG ENGINE

39.5 WIDE ITA CLASS II HOOK TYPE

CARRIAGE
1 39.5 WIDE ITA CLASS II HOOK TYPE CARRIAGE
STANDARD LOAD BACKREST 1 STANDARD LOAD BACKREST
3-SECTION VALVE 1 3-SECTION VALVE
STANDARD TILT CYLINDERS 1 STANDARD TILT CYLINDERS
STANDARD OVERHEAD GUARD 1 STANDARD OVERHEAD GUARD
PREMIUM LCD/LED DISPLAY 1 PREMIUM LCD/LED DISPLAY
ENGINE PROTECTION SYSTEM 1 ENGINE PROTECTION SYSTEM
SEPARATE BRAKE & INCHING PEDALS 1 SEPARATE BRAKE & INCHING PEDALS GROUND SPEED CONTROL 1 GROUND SPEED CONTROL
FUEL SAVER MODE 1 FUEL SAVER MODE

ALUMINUM CORE CORRUGATED FIN

RADIATOR
1 ALUMINUM CORE CORRUGATED FIN RADIATOR
PRESENCE DETECTION SYSTEM 1 PRESENCE DETECTION SYSTEM
HEAVY DUTY COUNTERWEIGHT GRILL 1 HEAVY DUTY COUNTERWEIGHT GRILL ELECTRONIC BACK-UP ALARM 1 ELECTRONIC BACK-UP ALARM

REAR LED STOP/TAIL/BACK-UP

COMBINATION LIGHTS
1 REAR LED STOP/TAIL/BACK-UP COMBINATION LIGHTS

TWO FORWARD LED WORKING

LIGHTS ON OHG
1 TWO FORWARD LED WORKING LIGHTS ON OHG
ORANGE SEAT BELT 1 ORANGE SEAT BELT

RUBBER FLOOR MAT RUBBER FLOOR
MAT
1 RUBBER FLOOR MAT RUBBER FLOOR MAT

OPERATOR CONVENIENCE TRAY WITH

CLIPBOARD HOLDER
1 OPERATOR CONVENIENCE TRAY WITH CLIPBOARD HOLDER
HORIZONTAL TANK BRACKET 1 HORIZONTAL TANK BRACKET
ENGLISH LANGUAGE MARKINGS 1 ENGLISH LANGUAGE MARKINGS

GP25N5 INVESTMENT SUMMARY

QTY DESCRIPTION UNIT PRICE EXTENDED PRICE ACCEPTED
1 CAT 5000 LB CAPACITY LP PNEUMATIC TIRE FORKLIFT $31,524.8 0 $31,524.80 COMMODITY SURCHARGE $2,362.36 $2,362.36
Extended Warranty - 24 Months/Unlimited Hours Full Coverage; 36 Months/6000 Hours Powertrain
$790.00

SPECIFIED INVESTMENT TOTAL: $34,677.16

GP25N5 WARRANTY

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Page | 4 / 5 Quote # 598831 Rev#8

Payment by any other means than cash is subject to a 3% convenience fee.

Net balance due at delivery (if not financed) _______ (initial)

ACCEPTANCE AS CONTRACT OF SALE
Authorized agent understands and agrees to the Terms and Conditio ns as included with this Quote City Of Redlands Naumann Hobbs

Authorized Agent Signature Authorized Agent Signature

Date Signed Date Signed

Eddie Orozco
Printed name Printed name

Account Manager
Title/Position Title/Position

Customer Purchase Order Number

Please consult with your accountant, tax professional, or equivalent to confirm characterization of equipment and tax implications. Other financing options and terms may be available (including financing sales tax). Please consult with your product specialist representative for additional financing options.

1. Before becoming effective, this Quotation must be signed by the Seller, at which time it becomes the Purchaser’s Order. Seller unconditionally reserves the right to accept or reject this Purchaser’s Order at its sole discretion. When accepted by Seller, this Purchaser’s Order shall become a binding contract.

2. Any delivery or shipment date quoted is approximate and subject to delays caused by civil insurrection, war, fire, strike, acts of God, shortages of materials, or failure of suppliers or subcontractors to satisfactorily meet scheduled deliveries, any priorities imposed by any government or agency, or any other factor or event beyond the control of Seller or the manufacturer. No delay in shipment or delivery will give rise to any liability for damages, including but not limited to, incidental or consequential damages, and customer waives and releases any such claim. Customer’s acceptance of goods also constitutes a waiver of any claim for delay.

3. Purchaser to reject nonconforming goods, or a nonconforming tender only if such nonconformity impairs the value of the goods by more than ten (10%) of the contract price. Purchaser’s failure to give notice of any claim within ten (10) days from the date of delivery shall constitute an unqualified acceptance of the goods and a waiver by Purchaser of all claims with respect to the goods. Seller shall have the right to cure nonconformities in the goods or in their tender, provided that Seller notifies the Purchaser within ten (10) days of notification of the nonconformity of its intent to cure. Any such cure must occur within fourteen (14) days of the notification of the nonconformity.

4. In considerations of Seller selling Purchaser goods from time to time, and for other good and valuable consideration, Purchaser grants to Seller a continuing first purchase money security interest and lien in the following as security for the payment to the Seller of the purchase price for goods sold by Seller to Purchaser and for all other amounts due from Purchaser to Seller from time to time: (a) all goods purchased from Seller by Purchaser; (b) all inventory of Purchaser now owned or subsequently acquired from Seller; (c) all proceeds of the foregoing; and all accounts resulting from the foregoing. This lien will constitute a continuing purchase money security interest. Seller may file a photocopy of this agreement as a financing statement. Purchaser agrees to sign and deliver to Seller for filing a UCC-1 financing statement on Seller’s request at any time.

5. The risk of loss or damage to goods will pass to Purchaser when placed with a common carrier at the F.O.B. point for delivery to customer. Insurance against loss or damage to the goods during shipment is the Purchaser’s responsibility.

6. All sales are final and may not be revoked, canceled or returned by Purchaser, unless Seller specifically agrees in advance in writing.

7. Purchaser will be conclusively deemed to have accepted and agreed to any invoice from Seller (including but not limited to the price, quantity, quality, and description of the goods as stated on the invoice and any and all terms, provisions, conditions, agreements, representations and warranties on the invoices), unless Seller received written objection to the invoice from the customer within ten (10) days after the date the invoice is sent to Purchaser.

8. Purchaser warrants that any equipment traded, as described herein and for which trade-in allowance is given, shall be free and clear of all encumbrances.

9. If the product sold is a pallet rack system, Purchaser acknowledges that installation of the pallet racks will not result in damage or alteration to the building. The pallet rack system is a finished product and will remain the personal property of the Purchaser. The pallet rack system may be removed after installation without damage to the building and shall not become a fixed part of the structure. Further, permits may be required from various government agencies to maintain a pallet racking system. Seller’s services include acquiring necessary permits. To the extent such permits are necessary and Purchaser determines not to utilize Seller’s services, Purchaser acknowledges it is assuming responsibility for acquiring said permits: (Purchaser’s initials).

10. In the event of suit by Seller on this Purchase Agreement on account of Purchaser’s breach thereof, Seller shall be entitled to recover the costs and expenses of such suit and related proceedings, including reasonable attorney’s fees.

11. Once Purchaser agrees to terms and conditions of this agreement and fails to comply with payment terms or returns machine with use, Naumann Hobbs retains the right to charge rental, at our published rate, for the time machine was in possession of the Purchaser.

12. Seller’s Liability on any claim of any kind, including but not limited to warranty, negligence, strict liability, and any other cause of action, for any loss or damage arising out of, connected with, or resulting from the performance or breach of the terms of sale of any goods, or from the design, manufacture, sale, delivery, resale, installation, technical direction of installation, inspection, repair, operation or use of any goods or services or part of those goods or services will in no case exceed the purchase price allocable to the goods or services or part of those goods or services that gives rise to the claim.

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Page | 5 / 5 Quote # 598831 Rev#8

13. Purchaser assumes all responsibility for use of the goods and for training the persons who will use the goods. Purchaser will indemnify, defend and hold Seller harmless from any claim, demand, loss, liability, damage or expenses arising in any way from use of the goods by Purchaser or its employees, agents, contractors, assigns or successors.

14. Seller makes no representation whatsoever with regard to whether any goods comply with the Occupational Safety and Health Act (OSHA), the Americans with Disabilities Act (ADA), or any other federal state or local statute, law, ordinance or ruling. Seller is not responsible for any use of the goods. Purchaser will be responsible for safe use of all goods.

TERMS & CONDITIONS OF WARRANTIES
A. NEW WARRANTY
Equipment or machinery described herein as new is sold subject to such warranties as are made in writing by the manufacturer thereof. Seller does not guarantee or otherwise assure performance of the manufacturer’s warranty. Any claim on account of any such warranty will be made solely against the manufacturer and, notwithstanding and such claim, the purchase price will be paid on the terms set forth in the Purchase Agreement and Invoice. If there is no warranty provided by the manufacturer, then the goods are sold “as is”. SUCH WARRANTIES ARE EXPRESSLY IN LIEU OF ALL OTHER WARRANTIES, EXPRESSED OR IMPLIED, INCLUDING, BUT NOT LIMITED TO ANY WARRANTY OR MERCHANTABILITY OR FITNESS FOR PURPOSE; SELLER SHALL NOT BE LIABLE FOR ANY OTHER DAMAGES OR LIABILITY EITHER DIRECT OR CONSEQUENTIAL.

A.USED WARRANTY CONDITIONS
THE USED MACHINERY AND EQUIPMENT SUBJECT TO THIS AGREEMENT IS SOLD “AS IS” AND “WITH ALL FAULTS”. SELLER MAKES NO WARRANTY RELATED TO THE

TITLE OF THE GOODS FOR SALE UNDER THIS AGREEMENT, NOR TO THE RIGHTFUL TRANSFER OF THE GOODS, NOR TO THE EXISTENCE OF SECURITY INTEREST, LIENS, OR OTHER ENCUMBRANCES AGAINST THE GOODS. HOWEVER, SELLER WARRANTS THAT, AT THE TIME OF SALE, SELLER DID NOT KNOW OF ANY HOSTILE CLAIM OF TITLE OR ANY ENCUMBRANCES AGAINST THE GOODS FOR SALE UNDER THIS AGREEMENT.

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City Council/Financing Authority Meeting I. 13.

DATE: 05/17/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the purchase of one 4-Post Vehicle Lift from Stertil-Koni in the amount of $83,911.69 (Assistant City Manager Boatman) MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move to approve the purchase of one 4-Post Vehicle Lift from Stertil-Koni in the amount of $83,911.69.

RECOMMENDATION:

Staff recommends that City Council approve the purchase of one 4-Post Vehicle Lift from Stertil-Koni in the amount of $83,911.69 for the City's Equipment Maintenance Division.

DISCUSSION:

The City of Redlands Equipment Maintenance Division (Division) maintains in-ground lifts for the purpose of lifting equipment in order to provide maintenance and repair. The Division ensures that these in-ground lifts meet safety and compliance regulations with American National Standards Institute (ANSI), Automotive Lift Institute (ALI), and Automotive Lift Construction Testing and Validation (ALCTV). During the recent inspection and testing of the in-ground lifts, it was determined that as the lift is now 35 years old, the lift's life expectancy has passed, and no longer meets certification requirements. As such, staff decommissioned the heavy-duty 2-point lift from service and will be replacing it with a new Stertil-Koni 4-post vehicle lift.

In accordance with the City's procurement guidelines, staff obtained a cooperative contract price for the Stertil-Koni 4-post vehicle lift through Sourcewell (formerly NJPA). By utilizing the Sourcewell cooperative purchasing,

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the City can benefit from the combined purchasing power of more than 50,000 government, education, and nonprofit organizations. Staff is recommending the City Council approve the purchase of one Stertil-Koni 4-post vehicle lift through Sourcewell Contract #013020. This contract has been solicited and awarded and conforms to the City's procurement policies.

ALTERNATIVES:

City Council may choose to reject the proposed purchase; however, doing so would result in the City not having an equipment lift that is compliant with ANSI, ALI and ALCTV.

STRATEGIC PLAN:

Supports Priority D - Sustainability; Strategic Objective 3 - Infrastructure SUBMITTED BY:

Assistant City Manager Boatman
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Daniel J. McHugh, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:

Monica Duran, Senior Administrative Assistant
Fiscal Impact
Fiscal Year: FY 2021-22
Amount: $83,911.69
Budgeted Y/N: Yes
Account No.: 607900
Discussion:

Sufficient funding for this service is included in the Equipment Maintenance Division's (607900) budget for Fiscal Year 2021-22 as approved by City Council.

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Attachments
A. Sourcewell Contract
B. Stertil-Koni Quote 3263 v3
C. Cooperative Purchasing Documents

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013020-SKI

1 Rev. 4/2019

Solicitation Number: RFP#013020

CONTRACT

This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Stertil-Koni USA Inc., 200 Log Canoe Circle, Stevensville, MD 21666 (Vendor).

Sourcewell is a State of Minnesota local government agency and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to its members. Participation is open to all levels of governmental entity, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Vendor desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and its Members (Members).

1. TERM OF CONTRACT

A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

B. EXPIRATION DATE AND EXTENSION. This Contract expires April 13, 2024, unless it is cancelled sooner pursuant to Article 24. This Contract may be extended up to one additional one-year period upon request of Sourcewell and with written agreement by Vendor.

C. SURVIVAL OF TERMS. Articles 11 through 16 survive the expiration or cancellation of this Contract.

2. EQUIPMENT, PRODUCTS, OR SERVICES

A. EQUIPMENT, PRODUCTS, OR SERVICES. Vendor will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.

Vendor’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.

All Equipment and Products provided under this Contract must be new/current model. Vendor may offer close-out or refurbished Equipment or Products if they are clearly indicated in Vendor’s product and pricing list. Unless agreed to by the Member in advance, Equipment or Products must be delivered as operational to the Member’s site. 










 

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013020-SKI

2 Rev. 4/2019

This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B. WARRANTY. Vendor warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.

In addition, Vendor warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Vendor’s dealers and distributors must agree to assist the Member in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that is effective past the expiration of the Vendor’s warranty will be passed on to the Member.

C. DEALERS AND DISTRIBUTORS. Upon Contract execution, Vendor will make available to Sourcewell a means to validate or authenticate Vendor’s authorized Distributors/Dealers relative to the Equipment, Products, and Services related to this Contract. This list may be updated from time-to-time and is incorporated into this Contract by reference. It is the Vendor’s responsibility to ensure Sourcewell receives the most current version of this list.

3. PRICING

All Equipment, Products, or Services under this Contract will be priced as stated in Vendor’s Proposal.

Regardless of the payment method chosen by the Member, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Member at the time of purchase.

When providing pricing quotes to Members, all pricing quoted must reflect a Member’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Member’s requested delivery location.

A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Vendor must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Members. Members reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery.

Vendor must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.












 

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Sourcewell may declare the Vendor in breach of this Contract if the Vendor intentionally delivers substandard or inferior Equipment or Products. In the event of the delivery of nonconforming Equipment and Products, the Member will notify the Vendor as soon as possible and the Vendor will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Member.

B. SALES TAX. Each Member is responsible for supplying the Vendor with valid tax-exemption certification(s). When ordering, Members must indicate if it is a tax-exempt entity.

C. HOT LIST PRICING. At any time during this Contract, Vendor may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

When Vendor determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.

Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Members.

4. PRODUCT AND PRICING CHANGE REQUESTS

Vendor may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Contract Administrator. This form is available from the assigned Sourcewell Contract Administrator. At a minimum, the request must:

x Identify the applicable Sourcewell contract number
x Clearly specify the requested change
x Provide sufficient detail to justify the requested change x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change) x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.

A fully executed Sourcewell Price and Product Request Form will be become an amendment to this Contract and be incorporated by reference.












 

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5. MEMBERSHIP, CONTRACT ACCESS, AND MEMBER REQUIREMENTS

A. MEMBERSHIP. Membership in Sourcewell is open to public and nonprofit entities across the United States and Canada; such as municipal, state/province, K-12 and higher education, tribal government, and other public entities.

The benefits of this Contract should be available to all Members that can legally access the Equipment, Products, or Services under this Contract. A Member’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Vendor understands that a Member’s use of this Contract is at the Member’s sole convenience and Members reserve the right to obtain like Equipment, Products, or Services from any other source.

Vendor is responsible for familiarizing its sales and service forces with Sourcewell membership requirements and documentation and will encourage potential members to join Sourcewell.

Sourcewell reserves the right to add and remove Members to its roster during the term of this Contract.

B. PUBLIC FACILITIES. Vendor’s employees may be required to perform work at government- owned facilities, including schools. Vendor’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Member policies and procedures, and all applicable laws.

6. MEMBER ORDERING AND PURCHASE ORDERS

A. PURCHASE ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, Member must clearly indicate to Vendor that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Vendor. Typically a Member will issue a purchase order directly to Vendor. Members may use their own forms for purchase orders, but it should clearly note the applicable Sourcewell contract number. Members will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Member.

B. ADDITIONAL TERMS AND CONDITIONS. Additional terms and conditions to a purchase order may be negotiated between a Member and Vendor, such as job or industry-specific requirements, legal requirements (such as affirmative action or immigration status requirements), or specific local policy requirements. Any negotiated additional terms and conditions must never be less favorable to the Member than what is contained in Vendor’s Proposal.

C. PERFORMANCE BOND. If requested by a Member, Vendor will provide a performance bond that meets the requirements set forth in the Member’s purchase order.












 

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D. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Member requires service or specialized performance requirements (such as e-commerce specifications, specialized delivery requirements, or other specifications and requirements) not addressed in this Contract, the Member and the Vendor may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.

E. TERMINATION OF PURCHASE ORDERS. Members may terminate a purchase order, in whole or in part, immediately upon notice to Vendor in the event of any of the following events:

1. The Member fails to receive funding or appropriation from its governing body at levels sufficient to pay for the goods to be purchased;

2. Federal or state laws or regulations prohibit the purchase or change the Member’s requirements; or

3. Vendor commits any material breach of this Contract or the additional terms agreed to between the Vendor and a Member.

F. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Member’s purchase order will be determined by the Member making the purchase.

7. CUSTOMER SERVICE

A. PRIMARY ACCOUNT REPRESENTATIVE. Vendor will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:

x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Member inquiries; and x Business reviews to Sourcewell and Members, if applicable.

B. BUSINESS REVIEWS. Vendor must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to members, pricing and contract terms, administrative fees, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT

A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Vendor must provide a contract sales activity report (Report) to the Sourcewell Contract Administrator assigned to this Contract. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Vendor must submit a report indicating no sales were made).












 

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The Report must contain the following fields:

x Customer Name (e.g., City of Staples Highway Department); x Customer Physical Street Address;
x Customer City;
x Customer State;
x Customer Zip Code;
x Customer Contact Name;
x Customer Contact Email Address;
x Customer Contact Telephone Number;
x Sourcewell Assigned Entity/Member Number;
x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Vendor.

B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Vendor will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Members. The Vendor will submit a check payable to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased by Members under this Contract during each calendar quarter. Payments should note the Sourcewell-assigned contract number in the memo and must be mailed to the address above “Attn: Accounts Receivable.” Payments must be received no later than forty-five (45) calendar days after the end of each calendar quarter.

Vendor agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.

In the event the Vendor is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Vendor in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than thirty (30) days from the cancellation date.

9. AUTHORIZED REPRESENTATIVE

Sourcewell's Authorized Representative is its Chief Procurement Officer.

Vendor’s Authorized Representative is the person named in the Vendor’s Proposal. If Vendor’s Authorized Representative changes at any time during this Contract, Vendor must promptly notify Sourcewell in writing.












 

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10. ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE

A. ASSIGNMENT. Neither the Vendor nor Sourcewell may assign or transfer any rights or obligations under this Contract without the prior consent of the parties and a fully executed assignment agreement. Such consent will not be unreasonably withheld.

B. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been fully executed by the parties.

C. FEDERAL TRANSIT ADMINISTRATION. Sourcewell reserves the right to amend this Contract to include requirements relating to any subsequent changes affecting the use of inter- governmental cooperative purchasing agreements by FTA grant recipients.

D. WAIVER. If either party fails to enforce any provision of this Contract, that failure does not waive the provision or the right to enforce it.

E. CONTRACT COMPLETE. This Contract contains all negotiations and agreements between Sourcewell and Vendor. No other understanding regarding this Contract, whether written or oral, may be used to bind either party.

F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, master- servant, principal-agent, or any other relationship.

11. LIABILITY

Vendor must indemnify, save, and hold Sourcewell and its Members, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees, arising out of the performance of this Contract by the Vendor or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications.

12. AUDITS

Sourcewell reserves the right to review the books, records, documents, and accounting procedures and practices of the Vendor relevant to this Contract for a minimum of six (6) years from the end of this Contract. This clause extends to Members as it relates to business conducted by that Member under this Contract.












 

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13. GOVERNMENT DATA PRACTICES

Vendor and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Vendor under this Contract.

If the Vendor receives a request to release the data referred to in this article, the Vendor must immediately notify Sourcewell and Sourcewell will assist with how the Vendor should respond to the request.

14. INTELLECTUAL PROPERTY

As applicable, Vendor agrees to indemnify and hold harmless Sourcewell and its Members against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Members by any person on account of the use of any Equipment or Products by Sourcewell or its Members supplied by Vendor in violation of applicable patent or copyright laws.

15. PUBLICITY, MARKETING, AND ENDORSEMENT

A. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Vendor individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.

B. MARKETING. Any direct advertising, marketing, or offers with Members must be approved by Sourcewell. Materials should be sent to the Sourcewell Contract Administrator assigned to this Contract.

C. ENDORSEMENT. The Vendor must not claim that Sourcewell endorses its Equipment, Products, or Services.

16. GOVERNING LAW, JURISDICTION, AND VENUE

Minnesota law governs this Contract. Venue for all legal proceedings out of this Contract, or its breach, must be in the appropriate state court in Todd County or federal court in Fergus Falls, Minnesota.












 

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17. FORCE MAJEURE

Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.

18. SEVERABILITY

If any provision of this Contract is found to be illegal, unenforceable, or void then both Sourcewell and Vendor will be relieved of all obligations arising under such provisions. If the remainder of this Contract is capable of performance, it will not be affected by such declaration or finding and must be fully performed.

19. PERFORMANCE, DEFAULT, AND REMEDIES

A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Vendor will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.

2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Vendor may escalate the resolution of the issue to a higher level of management. The Vendor will have thirty (30) calendar days to cure an outstanding issue.

3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Vendor must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Vendor fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, any additional costs incurred by Sourcewell and/or its Members as a result of such failure to proceed will be borne by the Vendor.

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Member order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract.

Written notice of default and a reasonable opportunity to cure must be issued by the party claiming default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:












 

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x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.

20. INSURANCE

A. REQUIREMENTS. At its own expense, Vendor must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:

1. Workers’ Compensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

2. Commercial General Liability Insurance. Vendor will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition). At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate

3. Commercial Automobile Liability Insurance. During the term of this Contract, Vendor will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer).

Minimum Limits:
$1,000,000 each accident, combined single limit

4. Umbrella Insurance. During the term of this Contract, Vendor will maintain umbrella coverage over Workers’ Compensation, Commercial General Liability, and Commercial Automobile.











 

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Minimum Limits:
$2,000,000

5. Professional/Technical, Errors and Omissions, and/or Miscellaneous Liability.

During the term of this Contract, Vendor will maintain coverage for all claims the Vendor may become legally obligated to pay resulting from any actual or alleged negligent act, error, or omission related to Vendor’s professional services required under this Contract.

Minimum Limits:
$2,000,000 per claim or event
$2,000,000 – annual aggregate

6. Network Security and Privacy Liability Insurance. During the term of this Contract, Vendor will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Vendor’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.

Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate

Failure of Vendor to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.

B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Vendor must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Contract Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf. All policies must include there will be no cancellation, suspension, non-renewal, or reduction of coverage without thirty (30) days’ prior written notice to the Vendor.

Upon request, Vendor must provide to Sourcewell copies of applicable policies and endorsements, within ten (10) days of a request. Failure to request certificates of insurance by Sourcewell, or failure of Vendor to provide certificates of insurance, in no way limits or relieves Vendor of its duties and responsibilities in this Contract.

C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Vendor agrees to name Sourcewell and its Members, including their officers, agents, and employees, as an additional insured under the Vendor’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or 










 

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“work” performed by or on behalf of Vendor, and products and completed operations of Vendor. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.

D. WAIVER OF SUBROGATION. Vendor waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Vendor or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Vendor or its subcontractors. Where permitted by law, Vendor must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.

E. UMBRELLA/EXCESS LIABILITY. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies).

F. SELF-INSURED RETENTIONS. Any self-insured retention in excess of $10,000 is subject to Sourcewell’s approval.

21. COMPLIANCE

A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.

B. LICENSES. Vendor must maintain a valid status on all required federal, state, and local licenses, bonds, and permits required for the operation of the business that the Vendor conducts with Sourcewell and Members.

22. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION

Vendor certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Vendor declares bankruptcy, Vendor must immediately notify Sourcewell in writing.

Vendor certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota, the United States federal government, or any Member.

Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Vendor further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.












 

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23. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS

Members that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Members may also require additional requirements based on specific funding specifications. Within this Article, all references to “federal” should be interpreted to mean the United States federal government. The following list only applies when a Member accesses Vendor’s Equipment, Products, or Services with United States federal funds.

A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-

1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.

B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by non- federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Vendor must be in compliance with all applicable Davis-Bacon Act provisions.












 

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C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. § 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).

Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Vendor certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Vendor must comply with applicable requirements as referenced above.

D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Vendor certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Vendor must comply with applicable requirements as referenced above.

E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Vendor certifies that during the term of this Contract will comply with applicable requirements as referenced above.

F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor 










 

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certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Vendors must file any required certifications. Vendors must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Vendors must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Vendors must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).

H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Vendor must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Vendor further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of three (3) years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Vendor must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.

J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Vendor must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.

K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Vendor agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Vendor that are directly pertinent to Vendor’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Vendor’s personnel for the purpose of interview and discussion relating to such documents.

L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a 










 

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satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

24. CANCELLATION

Sourcewell or Vendor may cancel this Contract at any time, with or without cause, upon sixty (60) days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Vendor’s Proposal.

Termination of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to termination.

Sourcewell Stertil-Koni USA Inc.

By: __________________________ By: __________________________ Jeremy Schwartz Jean DellAmore
Title: Director of Operations &
Procurement/CPO
Title: President

Date: ________________________
Date: ________________________
Approved:

By: __________________________
Chad Coauette
Title: Executive Director/CEO

Date: ________________________












 
























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GRFXPHQWIRUDVLQJOHLWHP\RXVKRXOGFRPELQHWKHGRFXPHQWVLQWRRQH]LSSHGILOH,IWKH Bid Number: RFP 013020 Vendor Name: Stertil-Koni USA, Inc. 










 

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Bid Number: RFP 013020 Vendor Name: Stertil-Koni USA, Inc. 










 

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Bid Number: RFP 013020 Vendor Name: Stertil-Koni USA, Inc. 










 

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† Non-taxable item
Please contact us if you have any questions.

Subtotal $95,586.16
Discount ($24,783.74)
Shipping $7,800.00
CA (8.75%) $5,309.27
Total $83,911.69 USD
Stertil-Koni
200 Log Canoe Circle
Stevensville, MD 21666
United States
T: 410.643.9001
F: 410.643.8901
Quote # 3263 v3
Date 03/23/2022
Expires 04/12/2022
Contact Ron Reazer
Prepared for City of Redlands
Monica Duran
1270 W. Park Ave., Bldg. E
Redlands, CA 92373
United States
T: 909.747.7657
E: [email protected]

Sourcewell
Item Qty Price Total
4-POST LIFT
Four post 30,000lbs capacity, 26 ft runway
29% Item Discount ($15,152.11)
1 $52,248.66 $52,248.66
$37,096.55
STERTIL-KONI (Code: ST4.300-8)
JB-80-2 33.5"- 45.28"
JB-80-2 air/hydraulic, capacity 17,600 lbs, without support arms, width 33.5"-45.28" w/mechanical lock
29% Item Discount ($8,614.98)
2 $14,853.41 $29,706.82
$21,091.84
STERTIL-KONI (Code: 39617110)

SUPPORT ARMS
Set support arms for ST 4120
29% Item Discount ($1,016.65)
2 $1,752.84 $3,505.68
$2,489.03
STERTIL-KONI (Code: 39617010)

INSTALLATION/LABOR
Installation includes electrical.
1 $10,125.00 $10,125.00†
STERTIL-KONI (Code: INSTALLATION)
Quote
Stertil-Koni - Quote # 3263 v3 1 / 2

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Contract
Sourcewell/Formerly NJPA - Contract #: 013020-SKI
City of Redlands Contract #: 18877
Local Distributor
Southwest Lift & Equipment
Robert Stekkinger, Sales Manager
909.269.2852
[email protected]
Terms and Conditions

1. Product availability and proposed delivery date provided ARO

2. Purchase Orders MUST be issued to Stertil-Koni USA, Inc., not the Local Distributor

3. Please submit Purchase Orders to [email protected]

Quote
Stertil-Koni - Quote # 3263 v3 2 / 2

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Intergovernmental/ Piggyback
Contract Use Request
(Attach to PR form)
The Department requests the purchase of the following item(s) from:

Original Contracting Entity:

Contract#:

Contract Term:

Method of original contract award:

Competitive
Non-Competitive, based on: Preferred source Sole Single source Emergency Other:

Does the original contract contain language contemplating contract extension to additional users? Yes No
Description of Product/Service intend to acquire Unit Price Total Tax
Grand Total
Please attach: vendor agreement to sale to the City AND Entity agreement/contract language allowing Piggyback

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Purc
hasing Agent Approval: Date:

City M
anager Approval: ______________________________ Date: ____________________ Vendor:

Contact:

Address 1:

Address 2:

City/State/Zip:

Telephone:

Fax:

Web/E-Mail:

Delivery/Service Location
Contact:

Telephone:

Department:

Address 1:

Address 2:

Additional
Comments
rev. 10.31.18

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City Council/Financing Authority Meeting I. 14.

DATE: 05/17/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Receive and File Annual Report of the Citrus Preservation Commission by Chairman Michael Day (Assistant City Manager Boatman)
MOTION:

If the City Council determines the staff recommendation is appropriate, the following motion is provided:

I move that the City Council receive and file the Citrus Preservation Commission Annual Report.

DISCUSSION:

Attached to this report is the annual report from Michael Day, Chair of the Citrus Preservation Commission.

Attachments
A. Annual Report of the Citrus Preservation Commission

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May 3, 2022

City of Redlands City Council
Attn: Tricia Swope
35 Cajon Street, Suite 222
Redlands, CA 92373

Re: 2021/2022 Citrus Preservation Commission Year in Review

Dear Members of the City Council and Staff,

Thank you again for the opportunity to assist the City with the preservation of the City-owned groves.

The Citrus Commission is the only c ommission that runs on a schedule. As of my last update in August not much as occurred other than day-to-day farming tasks, and about 70% of the groves have been picked. This year is looking good so far, and we are all very excited to see the results later in the year.

Just as with the previous updates, the citrus industry in our valley and “district” continues to be faced with enormous challenges. We continue to face the ACP and HLB issues, labor and farming cost increases and fruit size/commodity values.

The Commissions Highlights:

• The Commission continues to work with City Staff to update the revenue and expenditure figures for each of the groves.
• City Staff has do ne a fantastic job bringing the day-to-day farming tasks in house. The now three-person crew is doing a great job and got up to speed quickly. O ur Farming Consultant, John Gless, has been a great resource and is a wealth of knowledge. Along with this team, Larry Jacinto Farming is still helping the City and we are doing well. One extra person on the City Farm Staff would help tremendously. • We have identified a grove for replanting, and you have authorized staff to solicit bids for the work. With the replanting of the Lugonia grove, it will be a showpiece along Highway 38 and within a few years will be profitable, thus helping the fund stay solvent. • We continue to focus on a public outreach program to help educate the citizens on the importance of ACP treatment and the effects of HLB. City staff has added a link for

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resources on the Citrus Commission’s webpage and we continue to have ACP/HLB info on the water bills.
• A subcommittee has been meeting to discuss the concept of the Commission and City assisting small private groves because of their impact on our community. The goal is to come up with ideas to bring to staff to help these highly visible groves remain in existence.

One other item: In the past, we have worked closely with our council liaison. We welcome open communication in our meetings and would love to have the opportunity to run ideas and concepts by a Council member on a more regular basis.

Thank you again for the opportunity to assist the city. I am available to meet in person or by phone to answer any questions.

Sincerely,

Michael Day
Day Family Farms
909-556-6276

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City Council/Financing Authority Meeting I. 15.

DATE: 05/17/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Approve a request for in-kind support in the amount of $19,824 related to the 2022 Summer Music Festival event hosted by the Redlands Bowl Performing Arts and determine that the event is categorically exempt from environmental review pursuant to Section 15301 of the state's guidelines implementing the California Environmental Quality Act (Assistant City Manager Boatman) MOTION(S):

If the City Council determines that this request is appropriate, the following motions are provided:

I move that the City Council determine that approval of the 2022 Summer Music Festival event is categorically exempt from environmental review pursuant to Section 15301 of the state's guidelines implementing the California Environmental Quality Act; and

1. I move to approve a request for in-kind support in the amount of $19,824 related to the 2022 Summer Music Festival event hosted by the Redlands Bowl Performing Arts.

2. RECOMMENDATION:

Staff recommends that the City Council approve the request for in-kind support and determine that the event is categorically exempt from environmental review pursuant to Section 15301 of the state’s guidelines implementing the California Environmental Quality Act.

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DISCUSSION:

The Facilities and Community Services Department issues permits for special events to be held in public areas of the City. Upon issuance of a special event permit, the event may take place contingent on the event organizer paying the required fees. The City recognizes the value of partnering with non-profit agencies and organizations to provide services beneficial to the community. In an effort to provide support for programs that provide a community benefit, the City Council will, from time to time, consider the authorization of in-kind support including the use of city resources and facilities in support of a special event.

The Redlands Bowl Performing Arts (RBPA) is planning its 2022 season of the Redlands Bowl Summer Music Festival. The concerts are scheduled to take place between June 24, 2022, and August 19, 2022, from the hours of 6:30 p.m. to 10:30 p.m. The anticipated attendance for the 2022 Summer Music Festival season is approximately 100,000 visitors from Redlands and surrounding areas.

On January 16, 2007, the City Council approved a lease agreement with RCMA, now RBPA, for the exclusive use of the Redlands Bowl and Prosellis for their summer performances. RBPA is requesting in-kind support consisting of two Redlands sworn police officers during each of their 21 concerts. The RBPA is a registered 501(c)(3) non-profit organization operating out of the City of Redlands. Similar requests have been approved by the City Council for past events. Furthermore, this event has been determined to be categorically exempt from the requirements of the California Environmental Quality Act’s guidelines pursuant to Section 15301. This section includes the permitting of existing public facilities involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination.

ALTERNATIVES:

The City Council may deny the request for in-kind support or provide alternative direction to staff.

STRATEGIC PLAN:

Supports Strategic Plan Priority A: Quality of Life - Strategic Objective 1:

Beautification, Arts and Culture

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SUBMITTED BY:

Chris Boatman, Assistant City Manager
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Daniel J. McHugh, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Christopher R. Catren, Chief of Police
PREPARED BY:

Larry Alms, Administrative Assistant II
Fiscal Impact
Fiscal Year: FY 2022-23
Amount: $19,824
Discussion:

In anticipation of the City Council's consideration of this request, staff has compiled the following table outlining costs related to fees established by Resolution of the City Council and departmental charges pertaining to personnel and equipment resources necessary for the support of the event.

The departmental charges are costs outside of normal City operations that would not be incurred by the City if the special event was not taking place.

Departmental Charges
(Personnel & Equipment)
2022 Amount Type 2021 Amount
Police Personnel1 $19,824.00 Hard Cost $10,620.00
Personnel & Equipment
Subtotal
$19,824.00 $10,620.00
Fees Established by City
Council Resolution
N/A
Fees Subtotal N/A N/A
Total Departmental Charges
and Fees
$19,824.00
(hard)
$0.00(soft)
$19,824.00
(Total)
$10,620.00

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1Personnel costs are calculated conservatively assuming the highest staff cost scenario. Actual costs may vary on the day of the event based on the actual staff present. Actual costs will be confirmed following the event and will be included in a reconciliation report presented to the City Council.

The following table summarizes the total estimated costs associated with the use of City resources and in-kind support approved for events scheduled during Fiscal Year 2021-22 to date:

TABLE 2: FY 2021-22 Fee Waivers to date
Hard Costs Soft Costs Deposits
Refunded
In-kind support
Amount
Net
Amount
$226,336.60 $6,176.50 $1,900.00 $234,413.10 $232,513.10 Attachments
A. In-Kind Support Request
B. In-kind support attachment
C. Verification of Nonprofit

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Publication 78 Data
Organizations eligible to receive tax-deductible charitable contributions. Users may rely on this list in determining deductibility of their contributions.

On Publication 78 Data List: Yes
Deductibility Code:

PC
Copies of Returns (990, 990-EZ, 990-PF, 990-T)
Electronic copies (images) of Forms 990, 990-EZ, 990-PF or 990-T returns filed with the IRS by charities and non- profits.
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Home  Tax Exempt Organization Search  Redlands Community Music Association Inc.

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Redlands Community Music Association Inc.

EIN: 95-6006074 | Redlands, CA, United States
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Details about Redlands community music association inc. https://apps.irs.gov/app/eos/detailsPage?ein=956006074&name=Redlan... 1 of 2 4/19/2022, 9:47 AM

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City Council/Financing Authority Meeting I. 16.

DATE: 05/17/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Approve a Fiscal Year 2021-22 purchase order modification in the amount of $12,000 with Gabriel Jacobs for Tennis classes at Ford Park for the remainder of the fiscal year (Assistant City Manager Boatman)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move that the City Council authorize a modification of Fiscal Year 2021-22 purchase order with Gabriel Jacobs in the amount of $12,000 for tennis classes at Ford Park for the remainder of the fiscal year.

RECOMMENDATION:

Staff recommends City Council authorize staff to execute the modification of an existing Fiscal Year 2021-22 purchase order with Gabriel Jacobs for Tennis classes at Ford Park for the remainder of the fiscal year.

DISCUSSION:

In October 2019, City Council approved an independent contractor agreement for Gabriel Jacob to provide youth and adult tennis lessons to the community of Redlands. The program is held at the Ford Parks tennis court facilities and serves approximately 1500 registrants. Staff regularly seeks vendors to provide instructional sports programs to enhance recreational opportunities in the community. The independent contract agreements provide a 70/30 split in which the City receives 30% of the revenue from the registration fees of the program to cover costs for administrative support and facility usage. Due to the success of this program, staff is requesting additional funds in the amount of $12,000 for the tennis program as it was determined the current amount will not be sufficient to offer the scheduled classes advertised for the remainder of the fiscal year.

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The current purchase order amount is $49,950.00, and upon approval of additional funds the total purchase order amount will be $61,950.00.

The table below summarizes and reflects the original amount, the amounts staff is requesting, and the new total purchase order.

Vendor Current
Purchase Order
Amount
Requested
Total Purchase
Order
Gabriel Jacob $49,950.00 $12,000.00 $61,950.00
ALTERNATIVES:

City Council may decide to not recommend authorizing staff to execute the modification to the purchase order.

STRATEGIC PLAN:

Supports Priority A – Quality of Life; Strategic Objective 4 – Parks, Recreation and Open Space
SUBMITTED BY:

Chris Boatman, Assistant City Manager
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Daniel J. McHugh, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:

Dave Jaffe, Recreation Supervisor
Fiscal Impact
Fiscal Year: FY 2021-22
Revenue Generating: Yes
Appropriation Required Y/N: N
Amount: 12,000.00
Budgeted Y/N: Y
Account No.: 1013096710

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Account No.: 1013096710
Discussion:

All costs derived from the tennis program are offset by program revenue.

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City Council/Financing Authority Meeting I. 17.

DATE: 05/17/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Approve Resolution No. 8329 for a Master Lease and Purchase Agreement with Caterpillar Financial Services, Inc., for the lease and purchase of a 2021 Caterpillar Model 420-07 Backhoe Loader in the amount of $160,105.60 (Assistant City Manager Boatman) MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motions are provided:

I move to approve Resolution No. 8329.1.

RECOMMENDATION:

Staff recommends that City Council approve Resolution No. 8329.

DISCUSSION:

The City's Facilities and Community Services Department (Department) is recommending the lease and purchase of a new 2021 Caterpillar Model 420-07 Backhoe Loader with Caterpillar Financial Services, Inc., in the amount of $160,105.60. The existing Backhoe Loader plays a key role in daily City operations as it is used by the Department's Street Division which maintains an excess of 530 lane miles of streets, 298 miles of curb and gutter, and, 355 miles of sidewalk each year.

The existing Backhoe Loader was purchased new in 1996 and currently has over 11,544 hours of operation and has incurred over $203,938.49 in maintenance and repair costs. In addition, this vehicle is no longer compliant with Air Quality Management District standards. The existing vehicle disposition (Unit 461) is attached as a reference.

The Lease and Purchase Master Agreement with Caterpillar Financial Services,

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Inc. is for a lease term of six (6) years with an annual payment for the first five years in the amount of $32,000.92 and a remaining payment in the sixth year in the amount of $101. At the end of the agreement and upon the last payment, the City will own the vehicle outright.

Staff followed the City's procurement policies in regard to an existing cooperative contract agreement for Public Utility Equipment with Sourcewell. By utilizing the Sourcewell cooperative purchasing, the City can benefit from previously posted bid packages that have been competitively bid and awarded.

Agencies can review bid results from more than 50,000 government, education, and nonprofit organizations and draw from the terms and pricing for like units and equipment.

ALTERNATIVES:

City Council may choose to deny the approval of the Lease and Purchase Agreement with Caterpillar Financial Services and provide alternative direction.

STRATEGIC PLAN:

Priority Focus Area D - Sustainability
SUBMITTED BY:

Chris Boatman, Assistant City Manager
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Daniel J. McHugh, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Purchasing Manager
PREPARED BY:

Kathleen Giorgianni, Senior Administrative Assistant
Fiscal Impact
Fiscal Year: FY 2022-23
Amount: 160,105.60
Budgeted Y/N: Yes
Account No.: 101304
Discussion:

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Discussion:

Sufficient funding for this service is included in the Street Division's (101304) operating budget request for Fiscal Year 2022-23.

Attachments
A. Resolution No. 8329
B. Lease Documents
C. Sourcewell Contract
D. Disposition Sheet Unit 461

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1 RESOLUTION NO. 8329

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS,

CALIFORNIA, AUTHORIZING THE EXECUTION AND DELIVERY OF AN

EQUIPMENT LEASE/PURCHASE AGREEMENT, AND OTHER INSTRUMENTS,

AND DETERMINING OTHER MATTERS IN CONNECTION THEREWITH

WHEREAS, the laws of the State of California
(the “State”) authorize the City of Redlands (the
“City”), a duly organized political subdivision and municipal corporation of the State, to purchase, acquire and lease personal property the benefit of the City and its inhabitants and to enter into any necessary contracts; and

WHEREAS, the City desires to lease, purchase and/or finance equipment (“Equipment”) from Caterpillar Financial Services Corporation and/or an authorized Caterpillar dealer (“Caterpillar”) by entering into that certain Governmental Equipment Lease- Purchase Agreement (the “Agreement”) with Caterpillar attached hereto as Exhibit “A;” and

WHEREAS, the
form of the Agreement has been presented to the City Council of the City at its May 17, 2022 meeting at which this Resolution was adopted;

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:

Section 1. The Agreement, including all schedules and exhibits attached to the Agreement, is approved in substantially the form presented at the City Council’s May 17 , 2022 meeting, with any Approved Changes as defined below.

Section 2. The City entered into the Agreement with Caterpillar and the Agreement is adopted as a binding obligation of the City.

Section 3. That changes may later be made to the Agreement if the changes are approved by the City’s legal counsel and the members of the City Council of the City (the “Approved Changes”), and that the signing of the Agreement and any related documents is conclusive evidence of the approval of the changes.

Section 4. That Chris Boatman, the City’s Facilities and Community Services Director, be and is authorized, directed and empowered, on behalf of the City, to (i) sign and deliver to Caterpillar, and its successors and assigns, the Agreement and any related documents, and (ii) take or cause to be taken all actions he deems necessary or advisable to acquire the Equipment, including the signing and delivery of the Agreement and related documents.

Section 5. That the City Clerk of the City is authorized to attest to this Resolution and affix the seal of the City to the Agreement, this Resolutions, and any related documents.

Section 6. That nothing in this Resolution, the Agreement, or any other document imposes a pecuniary liability or charge upon the general credit of the City or against its taxing power, except to the extent that the payments payable under the Agreement are special limited obligations of the City as provided in the Agreement.

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2 Section 7. That a breach of this Resolution, the Agreement, or any related document will not impose any pecuniary liability upon the City or any charge upon its general credit or against its taxing power, except to the extent that the payments payable under the Agreement are special limited obligations of the City as provided in the Agreement.

Section 8. This Resolution shall take effect immediately upon its adoption.

ADOPTED, SIGNED AND APPROVED this 17th
day of May, 2022.

________________________
Paul Barich, Mayor

ATTEST:

____________________________
Jeanne Donaldson, City Clerk

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3 I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing resolution was duly adopted by the City Council at a regular meeting thereof held on the 7th day of July, 2020, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

______________________________
Jeanne Donaldson,
City Clerk

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Sourcewell Contract #032119-CAT | Amendment #1