Agenda packet — Redlands City Council, January 17, 2023 (part 2 of 2)

CITY OF REDLANDS

MUNICIPAL UTILITIES AND ENGINEERING DEPARTMENT
Bid Analysis
ATTACHMENT "C"
PROJECT No.: 501062 Bid Date: 12/1/2022
2022 CIP Water Pipeline Replacement Project Estimated Start Date: 2/15/2023 Unit Price Item Price Unit Price Item Price Unit Price Item Price 1 Mobilization (Max. 5% of Total Bid) 1 LS $80,000.00 $80,000.00 $7,537.00 $7,537.00 $240,500.00 $240,500.00 2 SWPPP 1 LS $8,800.00 $8,800.00 $2,500.00 $2,500.00 $17,300.00 $17,300.00 3 Traffic Control Plan 1 LS $28,000.00 $28,000.00 $7,500.00 $7,500.00 $32,700.00 $32,700.00 4 Construction Survey 1 LS $10,000.00 $10,000.00 $10,000.00 $10,000.00 $45,780.00 $45,780.00 5 8" DIP Water Pipeline 9,529 LF $145.00 $1,381,705.00 $155.00 $1,476,995.00 $130.20 $1,240,675.80 6 12" DIP Water Pipeline 2,631 LF $148.00 $389,388.00 $177.00 $465,687.00 $196.00 $515,676.00 7 16" DIP Water Pipeline 5,303 LF $186.00 $986,358.00 $235.00 $1,246,205.00 $230.00 $1,219,690.00 8 24" DIP Water Pipeline 120 LF $518.00 $62,160.00 $700.00 $84,000.00 $795.00 $95,400.00 9 8" Gate Valve 29 EA $2,480.00 $71,920.00 $2,700.00 $78,300.00 $3,055.00 $88,595.00 10 12" Gate Valve 24 EA $3,800.00 $91,200.00 $4,500.00 $108,000.00 $4,600.00 $110,400.00 11 16" Butterfly Valve 8 EA $5,200.00 $41,600.00 $6,500.00 $52,000.00 $7,200.00 $57,600.00 12 24" Butterfly Valve 2 EA $10,000.00 $20,000.00 $12,000.00 $24,000.00 $16,700.00 $33,400.00 13 Fire Hydrant 30 EA $9,990.00 $299,700.00 $12,000.00 $360,000.00 $11,200.00 $336,000.00 14 Fire Hydrant w/ Check Valve 6 EA $11,800.00 $70,800.00 $13,000.00 $78,000.00 $13,000.00 $78,000.00 15 1" Service to Existing Meter 90 EA $2,300.00 $207,000.00 $2,250.00 $202,500.00 $2,400.00 $216,000.00 16 2" Service to Existing Meter 20 EA $4,980.00 $99,600.00 $5,000.00 $100,000.00 $8,600.00 $172,000.00 17 Drop Section 35 EA $2,800.00 $98,000.00 $1,000.00 $35,000.00 $4,000.00 $140,000.00 18 Air and Vacuum 5 EA $6,100.00 $30,500.00 $5,500.00 $27,500.00 $11,300.00 $56,500.00 19 Connection per Detail 1, Sheet 6 1 EA $12,000.00 $12,000.00 $15,200.00 $15,200.00 $20,725.00 $20,725.00 20 Connection per Detail 2, Sheet 6 1 EA $11,500.00 $11,500.00 $13,500.00 $13,500.00 $18,760.00 $18,760.00 21 Connection per Detail 1, Sheet 7 1 EA $10,000.00 $10,000.00 $12,250.00 $12,250.00 $10,600.00 $10,600.00 22 Connection per Detail 2, Sheet 7 1 EA $17,800.00 $17,800.00 $21,500.00 $21,500.00 $25,400.00 $25,400.00 23 Connection per Detail 1, Sheet 8 1 EA $3,800.00 $3,800.00 $4,500.00 $4,500.00 $7,400.00 $7,400.00 24 Connection per Detail 2, Sheet 8 1 EA $4,200.00 $4,200.00 $4,750.00 $4,750.00 $7,580.00 $7,580.00 25 Connection per Detail 1, Sheet 9 1 EA $6,800.00 $6,800.00 $6,000.00 $6,000.00 $12,100.00 $12,100.00 26 Connection per Detail 2, Sheet 9 1 EA $7,800.00 $7,800.00 $6,500.00 $6,500.00 $12,600.00 $12,600.00 27 Connection per Detail 1, Sheet 10 1 EA $4,200.00 $4,200.00 $4,000.00 $4,000.00 $14,800.00 $14,800.00 28 Connection per Detail 2, Sheet 10 1 EA $4,200.00 $4,200.00 $3,500.00 $3,500.00 $14,240.00 $14,240.00 29 Connection per Detail 3, Sheet 10 1 EA $4,800.00 $4,800.00 $5,500.00 $5,500.00 $15,600.00 $15,600.00 30 Connection per Detail 4, Sheet 10 1 EA $4,980.00 $4,980.00 $5,000.00 $5,000.00 $15,400.00 $15,400.00 31 Connection per Detail 5, Sheet 10 1 EA $4,400.00 $4,400.00 $3,750.00 $3,750.00 $14,800.00 $14,800.00 32 Connection per Detail 1, Sheet 11 1 EA $4,200.00 $4,200.00 $3,000.00 $3,000.00 $7,300.00 $7,300.00 33 Connection per Detail 2, Sheet 11 1 EA $4,800.00 $4,800.00 $4,000.00 $4,000.00 $8,120.00 $8,120.00 34 Connection per Detail 3, Sheet 11 1 EA $5,800.00 $5,800.00 $6,000.00 $6,000.00 $9,100.00 $9,100.00 35 Connection per Detail 1, Sheet 12 1 EA $4,200.00 $4,200.00 $6,000.00 $6,000.00 $11,500.00 $11,500.00 36 Connection per Detail 2, Sheet 12 1 EA $5,800.00 $5,800.00 $6,750.00 $6,750.00 $16,500.00 $16,500.00 37 Connection per Detail 3, Sheet 12 1 EA $6,000.00 $6,000.00 $6,750.00 $6,750.00 $16,000.00 $16,000.00 38 Connection per Detail 1, Sheet 13 1 EA $3,800.00 $3,800.00 $4,500.00 $4,500.00 $7,300.00 $7,300.00 39 Connection per Detail 2, Sheet 13 1 EA $4,200.00 $4,200.00 $5,250.00 $5,250.00 $8,120.00 $8,120.00 Borden Excavating Inc. MCC Equipment RentalsItem
No. Bid Item Qty Unit
Tryco General Engineering
Low Bidder 1, 2 & 3

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Redlands Regular Meeting of 01/17/2023
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CITY OF REDLANDS

MUNICIPAL UTILITIES AND ENGINEERING DEPARTMENT
Bid Analysis
ATTACHMENT "C"
PROJECT No.: 501062 Bid Date: 12/1/2022
2022 CIP Water Pipeline Replacement Project Estimated Start Date: 2/15/2023 Unit Price Item Price Unit Price Item Price Unit Price Item Price Borden Excavating Inc. MCC Equipment RentalsItem
No. Bid Item Qty Unit
Tryco General Engineering
40 Connection per Detail 3, Sheet 13 1 EA $4,200.00 $4,200.00 $4,500.00 $4,500.00 $9,100.00 $9,100.00 41 Connection per Detail 1, Sheet 14 1 EA $4,200.00 $4,200.00 $4,500.00 $4,500.00 $11,500.00 $11,500.00 42 Connection per Detail 2, Sheet 14 1 EA $7,800.00 $7,800.00 $4,500.00 $4,500.00 $7,300.00 $7,300.00 43 Connection per Detail 3, Sheet 14 1 EA $12,000.00 $12,000.00 $7,750.00 $7,750.00 $16,100.00 $16,100.00 44 Connection per Detail 1, Sheet 15 1 EA $6,200.00 $6,200.00 $5,500.00 $5,500.00 $8,300.00 $8,300.00 45 Connection per Detail 2, Sheet 15 1 EA $4,000.00 $4,000.00 $5,000.00 $5,000.00 $7,800.00 $7,800.00 47 Connection per Detail 1, Sheet 16 1 EA $2,800.00 $2,800.00 $4,700.00 $4,700.00 $7,500.00 $7,500.00 48 Connection per Detail 2, Sheet 16 1 EA $5,800.00 $5,800.00 $5,500.00 $5,500.00 $8,400.00 $8,400.00 49 Connection per Detail 3, Sheet 16 1 EA $6,000.00 $6,000.00 $7,500.00 $7,500.00 $9,900.00 $9,900.00 50 Connection per Detail 4, Sheet 16 1 EA $4,800.00 $4,800.00 $6,250.00 $6,250.00 $8,800.00 $8,800.00 51 Connection per Detail 5, Sheet 16 1 EA $6,000.00 $6,000.00 $5,500.00 $5,500.00 $9,100.00 $9,100.00 52 Connection per Detail 6, Sheet 16 1 EA $4,200.00 $4,200.00 $6,500.00 $6,500.00 $8,900.00 $8,900.00 53 Connection to Exiting 6" Fire Service 7 EA $7,900.00 $55,300.00 $8,500.00 $59,500.00 $19,000.00 $133,000.00 54 Connection to Exiting 8" Fire Service 3 EA $9,800.00 $29,400.00 $11,500.00 $34,500.00 $26,400.00 $79,200.00 55 Connection to Exiting 10" Fire Service 4 EA $10,900.00 $43,600.00 $12,000.00 $48,000.00 $40,500.00 $162,000.00 56 Connection to Existing 4" Service lateral 5 $6,200.00 $31,000.00 $10,500.00 $52,500.00 $11,300.00 $56,500.00 57 Unforeseen work not covered within all other
bid items 1 LS $400,000.00 $400,000.00 $400,000.00 $400,000.00 $400,000.00 $400,000.00 58 Demobilization 1 LS $4,800.00 $4,800.00 $1,500.00 $1,500.00 $14,200.00 $14,200.00 Additions/Deductions -$50,000.00
License Status
Sub's License Status
Submitted Entire Bid Submittal Package
Bid Bond Company
Submitted Sub's Qualification Statement
DIR Status
Error in bid No No
Argonaut Insurance Company
N/A
Western National Mutual Insurance Company U.S Specialty Insurance Company Yes
Active Active Active
N/A No
Active Active
Yes Yes
Active Active
N/A
Yes
$5,127,624.00 $5,927,761.80
Active
Multiplication Error on Bid Item 56
Total is corrected per item unit price
Total Bid Price $4,744,111.00
Low Bidder 1, 2 & 3

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Redlands Regular Meeting of 01/17/2023
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CITY OF REDLANDS

MUNICIPAL UTILITIES AND ENGINEERING DEPARTMENT
Bid Analysis
ATTACHMENT "C"
PROJECT No.: 501062 Bid Date: 12/1/2022
2022 CIP Water Pipeline Replacement Project Estimated Start Date: 2/15/2023 Unit Price Item Price Unit Price Item Price Unit Price Item Price 1 Mobilization (Max. 5% of Total Bid) 1 LS $325,000.00 $325,000.00 $100,000.00 $100,000.00 $400,000.00 $400,000.00 2 SWPPP 1 LS $65,000.00 $65,000.00 $20,000.00 $20,000.00 $76,771.00 $76,771.00 3 Traffic Control Plan 1 LS $35,257.00 $35,257.00 $40,000.00 $40,000.00 $220,100.00 $220,100.00 4 Construction Survey 1 LS $74,250.00 $74,250.00 $50,000.00 $50,000.00 $33,109.00 $33,109.00 5 8" DIP Water Pipeline 9,529 LF $120.00 $1,143,480.00 $230.00 $2,191,670.00 $227.00 $2,163,083.00 6 12" DIP Water Pipeline 2,631 LF $170.00 $447,270.00 $270.00 $710,370.00 $275.00 $723,525.00 7 16" DIP Water Pipeline 5,303 LF $265.00 $1,405,295.00 $300.00 $1,590,900.00 $312.00 $1,654,536.00 8 24" DIP Water Pipeline 120 LF $960.00 $115,200.00 $500.00 $60,000.00 $917.00 $110,040.00 9 8" Gate Valve 29 EA $4,200.00 $121,800.00 $2,500.00 $72,500.00 $3,601.00 $104,429.00 10 12" Gate Valve 24 EA $7,500.00 $180,000.00 $4,500.00 $108,000.00 $5,227.00 $125,448.00 11 16" Butterfly Valve 8 EA $12,000.00 $96,000.00 $10,000.00 $80,000.00 $7,900.00 $63,200.00 12 24" Butterfly Valve 2 EA $18,750.00 $37,500.00 $20,000.00 $40,000.00 $17,028.00 $34,056.00 13 Fire Hydrant 30 EA $16,585.00 $497,550.00 $18,000.00 $540,000.00 $18,200.00 $546,000.00 14 Fire Hydrant w/ Check Valve 6 EA $26,000.00 $156,000.00 $20,000.00 $120,000.00 $19,756.00 $118,536.00 15 1" Service to Existing Meter 90 EA $3,500.00 $315,000.00 $2,500.00 $225,000.00 $5,335.00 $480,150.00 16 2" Service to Existing Meter 20 EA $8,000.00 $160,000.00 $8,000.00 $160,000.00 $9,632.00 $192,640.00 17 Drop Section 35 EA $8,500.00 $297,500.00 $3,000.00 $105,000.00 $8,707.00 $304,745.00 18 Air and Vacuum 5 EA $10,500.00 $52,500.00 $5,000.00 $25,000.00 $12,567.00 $62,835.00 19 Connection per Detail 1, Sheet 6 1 EA $35,500.00 $35,500.00 $20,000.00 $20,000.00 $15,007.00 $15,007.00 20 Connection per Detail 2, Sheet 6 1 EA $34,500.00 $34,500.00 $20,000.00 $20,000.00 $13,861.00 $13,861.00 21 Connection per Detail 1, Sheet 7 1 EA $24,361.20 $24,361.20 $10,000.00 $10,000.00 $6,205.00 $6,205.00 22 Connection per Detail 2, Sheet 7 1 EA $40,053.47 $40,053.47 $30,000.00 $30,000.00 $18,772.00 $18,772.00 23 Connection per Detail 1, Sheet 8 1 EA $15,567.27 $15,567.27 $5,000.00 $5,000.00 $7,075.00 $7,075.00 24 Connection per Detail 2, Sheet 8 1 EA $16,239.65 $16,239.65 $5,000.00 $5,000.00 $7,343.00 $7,343.00 25 Connection per Detail 1, Sheet 9 1 EA $18,602.19 $18,602.19 $5,000.00 $5,000.00 $6,607.00 $6,607.00 26 Connection per Detail 2, Sheet 9 1 EA $22,847.80 $22,847.80 $5,000.00 $5,000.00 $7,031.00 $7,031.00 27 Connection per Detail 1, Sheet 10 1 EA $22,016.17 $22,016.17 $5,000.00 $5,000.00 $7,343.00 $7,343.00 28 Connection per Detail 2, Sheet 10 1 EA $15,708.97 $15,708.97 $5,000.00 $5,000.00 $6,205.00 $6,205.00 29 Connection per Detail 3, Sheet 10 1 EA $23,544.55 $23,544.55 $5,000.00 $5,000.00 $7,031.00 $7,031.00 30 Connection per Detail 4, Sheet 10 1 EA $22,240.30 $22,240.30 $5,000.00 $5,000.00 $8,555.00 $8,555.00 31 Connection per Detail 5, Sheet 10 1 EA $19,836.44 $19,836.44 $5,000.00 $5,000.00 $6,205.00 $6,205.00 32 Connection per Detail 1, Sheet 11 1 EA $17,685.82 $17,685.82 $5,000.00 $5,000.00 $6,205.00 $6,205.00 33 Connection per Detail 2, Sheet 11 1 EA $23,850.00 $23,850.00 $5,000.00 $5,000.00 $6,205.00 $6,205.00 34 Connection per Detail 3, Sheet 11 1 EA $24,889.45 $24,889.45 $5,000.00 $5,000.00 $6,740.00 $6,740.00 35 Connection per Detail 1, Sheet 12 1 EA $11,951.53 $11,951.53 $5,000.00 $5,000.00 $6,205.00 $6,205.00 36 Connection per Detail 2, Sheet 12 1 EA $19,168.52 $19,168.52 $7,000.00 $7,000.00 $7,803.00 $7,803.00 37 Connection per Detail 3, Sheet 12 1 EA $25,719.51 $25,719.51 $7,000.00 $7,000.00 $5,489.00 $5,489.00 38 Connection per Detail 1, Sheet 13 1 EA $12,685.82 $12,685.82 $5,000.00 $5,000.00 $6,205.00 $6,205.00 39 Connection per Detail 2, Sheet 13 1 EA $16,572.03 $16,572.03 $5,000.00 $5,000.00 $5,875.00 $5,875.00 Item
No. Bid Item Qty Unit
Dominguez General Engineering Griffith CompanyPacific West Underground Low Bidder 4, 5, & 6

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CITY OF REDLANDS

MUNICIPAL UTILITIES AND ENGINEERING DEPARTMENT
Bid Analysis
ATTACHMENT "C"
PROJECT No.: 501062 Bid Date: 12/1/2022
2022 CIP Water Pipeline Replacement Project Estimated Start Date: 2/15/2023 Unit Price Item Price Unit Price Item Price Unit Price Item Price Item
No. Bid Item Qty Unit
Dominguez General Engineering Griffith CompanyPacific West Underground 40 Connection per Detail 3, Sheet 13 1 EA $13,144.88 $13,144.88 $5,000.00 $5,000.00 $6,071.00 $6,071.00 41 Connection per Detail 1, Sheet 14 1 EA $10,108.52 $10,108.52 $5,000.00 $5,000.00 $6,205.00 $6,205.00 42 Connection per Detail 2, Sheet 14 1 EA $15,685.82 $15,685.82 $5,000.00 $5,000.00 $5,917.00 $5,917.00 43 Connection per Detail 3, Sheet 14 1 EA $23,719.51 $23,719.51 $7,000.00 $7,000.00 $6,046.00 $6,046.00 44 Connection per Detail 1, Sheet 15 1 EA $12,351.00 $12,351.00 $7,000.00 $7,000.00 $6,627.00 $6,627.00 45 Connection per Detail 2, Sheet 15 1 EA $14,793.33 $14,793.33 $5,000.00 $5,000.00 $6,060.00 $6,060.00 47 Connection per Detail 1, Sheet 16 1 EA $11,198.25 $11,198.25 $5,000.00 $5,000.00 $6,046.00 $6,046.00 48 Connection per Detail 2, Sheet 16 1 EA $14,467.06 $14,467.06 $7,000.00 $7,000.00 $6,046.00 $6,046.00 49 Connection per Detail 3, Sheet 16 1 EA $22,571.25 $22,571.25 $7,000.00 $7,000.00 $7,172.00 $7,172.00 50 Connection per Detail 4, Sheet 16 1 EA $18,635.95 $18,635.95 $7,000.00 $7,000.00 $6,046.00 $6,046.00 51 Connection per Detail 5, Sheet 16 1 EA $20,717.58 $20,717.58 $7,000.00 $7,000.00 $6,046.00 $6,046.00 52 Connection per Detail 6, Sheet 16 1 EA $18,635.98 $18,635.98 $7,000.00 $7,000.00 $5,470.00 $5,470.00 53 Connection to Exiting 6" Fire Service 7 EA $8,366.24 $58,563.68 $20,000.00 $140,000.00 $10,195.00 $71,365.00 54 Connection to Exiting 8" Fire Service 3 EA $8,366.24 $25,098.72 $30,000.00 $90,000.00 $11,909.00 $35,727.00 55 Connection to Exiting 10" Fire Service 4 EA $10,366.46 $41,465.84 $35,000.00 $140,000.00 $13,657.00 $54,628.00 56 Connection to Existing 4" Service lateral 5 $16,517.38 $82,586.90 $10,000.00 $50,000.00 $10,961.00 $54,805.00 57 Unforeseen work not covered within all other
bid items 1 LS $400,000.00 $400,000.00 $400,000.00 $400,000.00 $400,000.00 $400,000.00 58 Demobilization 1 LS $125,000.00 $125,000.00 $20,000.00 $20,000.00 $29,951.00 $29,951.00 Additions/Deductions
License Status
Sub's License Status
Submitted Entire Bid Submittal Package
Bid Bond Company
Submitted Sub's Qualification Statement
DIR Status
Error in bid
Total Bid Price $6,916,886.96 $7,321,440.00 $8,301,398.00 Active Active Active
Active Active N/A
Yes Yes Yes
Harco National Insurance Company Old Republic Surety Company Liberty Mutual Insurance Company Yes Yes Yes
Active Active Active
No No No
Low Bidder 4, 5, & 6

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CITY OF REDLANDS

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CITY OF REDLANDS

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2022 CIP WATER PIPELINE REPLACEMENT PROJECT
µLOCATION MAP

PROPOSED WATER PIPELINE REPLACEMENT
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City Council/Financing Authority Meeting K. 2.

DATE: 01/17/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of a $30,000 contribution for the 2023 Fourth of July Celebration and determine that the financial support serves a public benefit (Assistant City Manager Boatman)
MOTION(S):

If the City Council determines that this request is appropriate, the following motion is provided:

I move that the City Council approve a contribution of $30,000 for the 2023 Fourth of July Celebration to be paid to the Redlands 4th of July Committee and determine that the financial support serves a public benefit.

1. RECOMMENDATION:

Staff recommends that the City Council approve a contribution of $30,000 for the 2023 Fourth of July Celebration to be paid to the Redlands 4th of July Committee, determine that the financial support serves a public benefit and direct staff accordingly regarding the request for support of the 2023 Fourth of July Celebration event.

DISCUSSION:

The Facilities and Community Services Department staff processes applications and issues permits for special events to be held in public areas of the City. Upon issuance of a special event permit, the event may take place contingent on the event organizer paying the required fees. The City recognizes the value of partnering with non-profit agencies and organizations to provide services beneficial to the community. Therefore, in an effort to support programs that provide a community benefit, the City Council will, from time to time, consider the authorization of the use of City resources in support of a special event.

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The Redlands Fourth of July Committee (Committee) has held the Redlands 4th of July Celebration Event for the past 52 years. Although historically the event has been held at the University of Redlands, the event was relocated to Moore Middle School in 2020. In anticipation of the 2023 4th of July celebration, the Committee is requesting support from the City of Redlands by providing Police and Fire personnel, and funds in the amount of $30,000 for the event to be held once again at Moore Middle School. Last year, the Council expressed interest in relocating the event back to the University due to its central location. However, the Committee explored this request and found that the University location is not ideal for two reasons: 1) a new scoreboard limits the ground fireworks visibility for the audience in certain seating areas; and 2) costs are significantly higher due to additional security and amenities that are needed.

At this time, the Committee is requesting approval of the $30,000 contribution needed to reserve the fireworks display. Note that this cost represents only a portion of the total cost for fireworks, as the Committee reports the overall show costs in excess of $100,000. The average in-kind service contribution is approximately $24,000 and a separate report for those services will be included with a future Council agenda.

ALTERNATIVES:

The City Council may elect to deny the request for the expenditure of funds, or choose an alternative amount.

STRATEGIC PLAN:

Supports Priority A - Quality of Life; Strategic Objective 1. Beautification, Arts and Culture
SUBMITTED BY:

Chris Boatman, Assistant City Manager
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Christopher R. Catren, Police Chief
Rich Sessler, Fire Chief
PREPARED BY:

Tabitha Kevari, Assistant Director Facilities and Community Services Redlands Regular Meeting of 01/17/2023
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Fiscal Impact
Fiscal Year: FY 2022-24
Revenue Generating: N
Appropriation Required Y/N: N
Amount: $30,000
Budgeted Y/N: N
Account No.: 1013008501
Discussion:

The $30,000 contribution for fireworks is an unbudgeted expense. However, staff has identified recreational funds in project savings that can be utilized if the City Council approve this request.

Attachments
4th of July Committee Letter
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Redlands Fourth of July Committee, Inc
278 Tennessee Street
PO Box 12
Redlands, California

November 23, 2022

City of Redlands
Chris Boatman
Assistant City Manager
35 Cajon Street
Redlands, California 92373

RE: Redlands Fourth of July Committee
2023 Fireworks Show

Dear Mr. Boatman,

I’m writing to you today in request for continued support from the City of Redlands with our 2023 annual 4th of July Celebration.

The City’s continued support over the past 55 years providing Police and Fire personnel and continued monitory support since our 2021 event has never been so critical to the events success for our community.

Over the past two years, with Redlands Police and Fire Departments' guidance we have successfully navigated the change to Moore Middle School which allowed us to permit our first public attended show this past July 4th. In conjunction with the City and Redlands Unified School District allowing us to use Moore Middle School the event savings has been just over 38,000. in additional costs during this time.

Advantages and cost savings of hosting event at Moore MS • Event insurance was $3,918.00 less
• Traffic control appeared to be easier as the streets are cleared faster, ask police for input. • Crowd control and disbursement was extremely fast
• The Fireworks show is shot from same level as the crowd is sitting, allowing more smaller shells and cost savings. • The event is able to host our own local nonprofit service clubs to provide water, soda and food sales. • No private security required
• Cleanup are limited to the seating area of field vs entire University campus

On behalf of the Redlands Fourth of July Committee, we formally ask for the city’s continued support and approval for this community event by providing Police and Fire personnel as needed and continued $30,000.00 cash support. The overall event costs for our 2022 year was just over $108,000.00 the committee will raise the additional $80,000.00 of monies as needed, without you r support this event would not be possible.

Thank you,

Tim Murone
Redlands Fourth of July Committee, Inc
Doc ID: 97531f30437451a237829d5ec40bcaa9e8d58f69
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Below is cost comparison between the two locations. These numbers are actual costs incurred during our 2019 event at the University and the 2022 event held at Moore MS this past July.

New Scoreboard
University Location
• Site visits and discussions with fireworks company it was determined that the new scoreboard is blocking the view of the Fireworks ground show, only the audience sitting in the first 25% of the east end of the stadium seating areas will be able to see the ground show.
• Suggested work around is to remove the ground show and replace with 100% aerial show • Additional cost to convert to 100% aerial show are estimated at $14,000. • Consider the disappointment of people purchasing tickets to the stadium, only to learn the fireworks ground show has been deleted.

Redlands Police
• Officers inside the University Stadium area
• Officers staged for public safety
• Officers staged for traffic control
• What are projected policing costs
Campus Security – Based on 2019 Facility Requirements
• Provide private security that are placed around the University campus to keep people from damaging any buildings and grounds
• Provide 35 portable restrooms around the campus for guests watching the show outside of the stadium • Provide campus cleanup services as needed
• Provide additional Stadium cleanup as needed
Seating
• Stadium Bleachers
• Football Field grass areas
Food and Water Sales
• Under contract with Harvest Table Culinary Group
Costs
• The 2019 event costs totaled $19,782.00 + any costs increases since 2019 (Additional, porta bathrooms, private security personnel and cleanup crews)
• Add estimated $14,000. to replace ground show with new aerial shells Projected Costs $ 33,782.00

Moore Middle School
Redlands Police
• Officers inside the Sports field area
• Officers staged for public safety
• Officers staged for traffic control
• What are projected policing costs
Campus Security
• Moore Middle School is completely fenced and RUSD has their team in place, • Fourth of July Committee reimbursed this cost
Seating
• There is some bleacher seating on site
• Sports Field grass areas
Food and Water Sales
• Water and Drink sales provided by local Service Club Foundation • Food Sales open to local Redlands non-profit groups
Costs
• The 2022 event costs totaled $9,181.00
(Fencing, porta bathrooms, RUSD costs)
Projected Costs $ 11,000.00
Doc ID: 97531f30437451a237829d5ec40bcaa9e8d58f69
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City Council/Financing Authority Meeting N. 3.

DATE: 01/17/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the regular meeting minutes of September 20, 2022 (Secretary Donaldson)
MOTION:

I move to approve the regular meeting minutes of September 20, 2022.

Attachments
Regular meeting minutes of September 20, 2022
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MINUTES

Regular meetings of the City Council and the Redlands Financing Authority of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on September 20, 2022 at 5:00 P.M.

Present: Paul Barich, Mayor
Eddie Tejeda, Mayor Pro Tempore
Denise Davis, Council Member
Jenna Guzman-Lowery, Council Member
Mick Gallagher, Council Member
Staff: Charles M. Duggan, Jr., City Manager; Yvette M. Abich Garcia, City Attorney; Jeanne Donaldson, City Clerk; Janice McConnell, Assistant City Manager; Chris Boatman, Assistant City Manager; Carl Baker, Public Information Officer; Chris Catren, Police Chief; Danielle Garcia, Management Services/Finance Director; Brian Desatnik, Development Services Director; John Harris, Municipal Utilities and Engineering Director; Rich Sessler, Fire Chief

Mayor Barich called the meeting to order and explained that comments could be presented in-person, via Zoom, via cell phone or landline. He offered the public an opportunity to provide comment on any item on the agenda for the closed session.

PUBLIC COMMENT

None forthcoming

CLOSED SESSION
City Attorney Abich Garcia announced Closed Session Item C-1 will not be considered tonight.

Conference with labor negotiator - Government Code §54957.6 (Assistant City Manager McConnell)
Agency Negotiator: Laura Kalty, Liebert Cassidy Whitmore; Janice McConnell; Tommi Ng, Danielle Garcia
Employee
Organizations:

Redlands Association of Department Directors
Redlands Association of Management Employees
Redlands Association of Mid-Management Employees
Redlands Association of Safety Management Employees
Redlands Association of Fire Management Employees
Redlands Police Officers Association
Redlands Professional Firefighters Association
Redlands Civilian Safety Employees
Teamsters Local 1932 Redlands Chapter

Conference with labor negotiator - Government Code §54957.6 CC_RFA_September 20, 2022

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Conference with labor negotiator - Government Code §54957.6 (Assistant City Manager McConnell)
Agency Negotiators: Mayor Barich and Mayor Pro Tem Tejeda Unrepresented Employee: City Manager

RECONVENE CITY COUNCIL MEETING

The meeting reconvened at 6:08 P.M. with an invocation by Mayor Pro Tem Tejeda followed by the pledge of allegiance to the American flag.

CLOSED SESSION REPORT

City Attorney Abich Garcia announced Closed Session Item C-1 was not considered tonight and there was no reportable action taken on Closed Session Item C-2.

PRESENTATIONS

Redlands Pet Adoption
Animal Control Officers Joseph Martinez and Kaitlyn Giroux introduced “Betty”, a two-year old female German Shepard who is available for adoption, along with thirty-seven other dogs, thirty-nine cats, one pig and one turtle at the Redlands Animal Shelter. Mr. Martinez informed the Council that seven dogs and eight cats have been adopted since the last regular City Council meeting.

Proclamation Adult Literacy Day
Mayor Barich presented a Proclamation declaring September 25, 2022 as Adult Literacy Day in the City of Redlands to Bill Hatfield, A.K. Smiley Public Library Board Of Trustees President, and Diane Shimota, Adult Literacy Coordinator. Adult Literacy Tutor Darcel Cannady and Adult Literacy Learner Briseiry Roque provided a brief presentation describing how their lives have been enriched through their participation in the program.

PUBLIC COMMENT

Council Thanks - Fernando Ramirez expressed his appreciation of the City's efforts to undertake improvement projects on Colton Avenue and the surrounding north side area, including tree trimming and sidewalk improvements.

Adult Literacy Program - Andy Hoder spoke of the great work being done through the Adult Literacy Program and the great rewards reaped. He urged the Council to keep the program properly funded.

CONSENT CALENDAR

Minutes

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On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the minutes of the September 6, 2022 regular meeting.

Vote: 5 - 0 Passed

Proclamation Adult Literacy Day

On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the issuance of a Proclamation declaring September 25, 2022 as Adult Literacy Day in the City of Redlands.

Vote: 5 - 0 Passed

Resolution No. 8387 Remote Teleconference Meetings

On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, Resolution No. 8387 authorizing remote teleconference meetings by the City Council and all Boards, Commissions, and Committees of the City in accordance with Assembly Bill 361 (2021) for a period of 30 days.

Vote: 5 - 0 Passed

Resolution No. 8372 Conflict of Interest Code

On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, Resolution No. 8372 amending the Conflict of Interest Code for the City, including adding new positions that must be designated and deleting positions that no longer make or participate in governmental decisions.

Vote: 5 - 0 Passed

Intergovernmental Purchase of Network Hardware

On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the Intergovernmental Purchase of Network Hardware from Presidio in the amount of $102,390; and approved an additional appropriation of the same from the General Fund's Unassigned Fund Balance.

Vote: 5 - 0 Passed

At-Grade Crossing Maintenance Agreement

On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the revised At-Grade Crossing Maintenance Agreement with the Southern California Regional Rail Authority.

Vote: 5 - 0 Passed
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Vote: 5 - 0 Passed

Orange Blossom Trail Phase 3 Contract Amendment

On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the First Amendment to the Public Works Contract with Deark E&C, Inc. for the Orange Blossom Trail Phase 3 Project to extend the time for completion by one-hundred and ten (110) calendar days.

Vote: 5 - 0 Passed

New PO with SKC-West, Inc.

On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, to cancel the existing purchase order with Safe Environment Engineering for Wastewater Draeger Hydrogen Sulphide (H2S) Detector Tubes, and issue a new purchase order with SKC-West, Inc. for an amount not to exceed $30,000.

Vote: 5 - 0 Passed

HSIP Cycle 8 Emergency Vehicle Preemption System Project Amendment

On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the First Amendment to the Public Works Contract with Baker Electric & Renewables LLC for the HSIP Cycle 8 Emergency Vehicle Preemption System Project to extend the time for completion by one hundred and fifteen (115) calendar days.

Vote: 5 - 0 Passed

Use of Firing Range Facilities

On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the agreement between the City of Redlands and the County of San Bernardino for use of their weapons firing range facilities for an amount not to exceed $20,000.

Vote: 5 - 0 Passed

Alcohol Policing Partnership Grant Funds

On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the agreement between the City and the Department of Alcoholic Beverage Control (ABC) concerning the distribution of an Alcohol Policing Partnership (APP) grant in the amount of $24,790; approved the additional appropriation of $24,790 in grant funds to the Police Department; and authorized the Chief of Police to sign and execute any agreements concerning the grant.

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Vote: 5 - 0 Passed

Leica Geosystems Laser Scanner and Software

On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the sole source purchase of a Leica Geosystems Laser Scanner and Software for the amount of $36,664.46. Obtaining this technology and capability will greatly enhance the department’s ability to document crime scenes, an extremely important component in successful prosecutions and civil proceedings.

Vote: 5 - 0 Passed

Revel Big Bear Marathon Event

On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously determined, by roll call vote, that approval of the request for the sale and consumption of alcoholic beverages on East San Bernardino Avenue at Dearborn Street during the Revel Big Bear Marathon is exempt from environmental review pursuant to Section 15061(b)(3) of the State’s guidelines implementing the California Environmental Quality Act; authorized the closure of East San Bernardino Avenue on the event dates; and approved the request for the sale and consumption of alcoholic beverages on East San Bernardino Avenue at Dearborn Street during the Revel Big Bear Marathon to be held on November 12, 2022.

Vote: 5 - 0 Passed

COMMUNICATIONS

Video Series Making Redlands a Better Place

Public Information Officer Baker presented a new video from the video series “Working for You: Making Redlands a Better Place.” This month's video highlighted David Rabindranath, Homeless Solutions Coordinator. Filming and production work was provided by Cheryl Williams, Multimedia Production Coordinator.

League of California Cities Annual Conference Report

Council Member Davis announced it was her honor to attend the League of California Cities Annual Conference and Expo held September 7-9, 2021 in Long Beach. Meeting with colleagues from across the nation and the state was an invaluable experience, and she recommended the City consider also sending staff in the future. She enjoyed the Keynote Address delivered by Jill Ellis, Head Coach of the U.S Women's Soccer Team and participated in the following sessions, Climate Action Plans in Practice, Ending Poverty in California Cities, Defending Institutions: Promoting Civic Debate and Rejecting Personal Attacks, Creating More Equitable and Resilient Communities, Post Pandemic Mentorship for Women, and How Bias-Free Technologies Can Play a Role in Reimagining Policing.

NEW BUSINESS
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NEW BUSINESS

CDBG Reprogramming

Development Services Director Desatnik presented the request to reprogram $343,776 in Community Development Block Grant (CDBG) funding from the Sylvan Park Restroom Project to the Joslyn Senior Center Rehabilitation Project. He clarified the Sylvan Park Restroom Project was still considered an active project but it would be funded through a different method.

On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously authorized, by roll call vote, the reprogramming of $343,776 from the Sylvan Park Restroom Project to the Joslyn Senior Center Rehabilitation Project; and authorized staff to make any minor adjustments to reprogram any remaining funds from other CDBG activities to the Joslyn Senior Center Rehabilitation Project.

Vote: 5 - 0 Passed

COUNCIL MEMBER ANNOUNCEMENTS AND ACTIVITIES

Council Member Guzman-Lowery was pleased to attend the Building Resilient Communities event held at the Orton Center.

Council Member Davis participated in the Festival of Wellness event held at the University of Redlands, spoke to the RHS Compact Club and is looking forward to the upcoming Youth Council meetings, beginning in mid October, with over 30 students this year.

Mayor Pro Tem Tejeda met with ANCA representatives to discuss ways in which to promote and inform District 2 residents of the organization's mission.

Mayor Barich
visited the Dog Park and requested an update of the rehabilitation work planned for the site. Assistant City Manager Boatman explained the process to renovate both dog parks would be about two months.

ADJOURNMENT

There being no further action required the meeting adjourned at 6:40 P.M. The next regular meeting of the City of Redlands City Council will be held on October 4, 2022.

REDLANDS FINANCING AUTHORITY

Chairman Barich called the meeting to order and offered anyone present the opportunity to address the Board on any subject, not already on the agenda, within the jurisdiction of the Redlands Financing Authority.

PUBLIC COMMENT
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PUBLIC COMMENT
None forthcoming

Minutes

On motion of Vice Chair Tejeda, seconded by Board Member Davis, the minutes of the regular meeting of May 17, 2022, were unanimously approved by roll call vote.

Vote: 5 - 0 Passed

ADJOURNMENT
There being no further business, the Redlands Financing Authority adjourned at 6:41 P.M.

The next regular meeting of the Agency will be held on January 17, 2023.

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Redlands City CouncilJanuary 17, 2023

Redlands City Council
January 17, 2023