CITY OF REDLANDS
CITY COUNCIL
FINANCING AUTHORITY
A G E N D A S
JANUARY 17, 2023
EDDIE TEJEDA
Mayor
PAUL T. BARICH
Mayor Pro Tempore
DENISE DAVIS
Council Member
JENNA GUZMAN-LOWERY
Council Member
MARIO SAUCEDO
Council Member
***
JEANNE DONALDSON
City Clerk
ROBERT DAWES
City Treasurer
CHARLES M. DUGGAN JR.
City Manager
YVETTE M. ABICH GARCIA
City Attorney
5:00 p.m. Open Public Meeting, Public Comment (Closed Session) 6:00 p.m. Open Session (Public Meeting)
* * *
City Council Chambers
Civic Center, 35 Cajon Street, Redlands, California
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A G E N D A
The following information comprises the agenda for the regular meetings of the City Council of the City of Redlands and the Redlands Financing Authority of the City of Redlands at the times noted below in the City Council Chambers, Civic Center, 35 Cajon Street, Redlands, California, on:
TUESDAY, JANUARY 17, 2023
To join via Zoom on a computer, laptop, or smart device Please visit www.zoom.us
, click on Join a Meeting
Enter the Meeting ID 824 4618 0187, then run the Zoom launcher To join via Zoom with audio only (cell phone or landline):
Dial 1-877-853-5247
Enter the Meeting ID 824 4618 0187
Should the City lose connectivity on Zoom, we will halt the meeting until it can be restored. To check on the status of remote connectivity in the event of an outage, go to the City’s website at www.cityofredlands.org or
to the City’s Facebook page at @CityofRedlands or the Instagram page at @CityofRedlands_CityHall.
In the event the City cannot reestablish Zoom connectivity in a reasonable amount of time, the mayor will adjourn the meeting to a future date.
PLEASE NOTE: Anyone desiring to speak on an agendized item at this meeting may do so during the consideration of that item. Due to time constraints and the number of persons who may wish to give oral testimony, public comments will be limited to three (3) minutes.
To provide comment while participating from Council Chambers:
Although it is not required, speakers are encouraged to submit a "Speaker Sign Up Sheet" before the meeting is convened. Forms are available in the Office of the City Clerk or in Council Chambers.
After the meeting has convened, you may place the speaker form in the basket at the table along the north wall of the Chambers. Please do not disturb the City Clerk while the meeting is in progress.
To provide comment through Zoom (on a computer, laptop, or smart device):
Click the "Raise Hand" button and the moderator will unmute you when it is your turn to speak To provide comment via audio only (cell phone or landline):
Dial *9 to "Raise Hand". The moderator will identify you by your area code and last 3 numbers of your telephone number when it is your turn to speak.
PLEASE SILENCE CELL PHONES, PAGERS AND OTHER ELECTRONIC
COMMUNICATION DEVICES UPON ENTERING THE CHAMBERS
5:00 P.M.
A. Call City Council Meeting to Order
B. Public Comment
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B. Public Comment
(Any person wishing to provide public comment on a closed session matter may do so at this time.)
C. Recess City Council Meeting to a Closed Session
1. Conference with labor negotiator - Government Code §54957.6 (Assistant City Manager McConnell)
Agency Negotiator: Laura Kalty, Liebert Cassidy Whitmore; Janice McConnell; Tommi Ng, Danielle Garcia
Employee
Organizations:
Redlands Association of Department Directors
Redlands Association of Management Employees
Redlands Association of Mid-Management Employees
Redlands Association of Safety Management
Employees
Redlands Association of Fire Management Employees
Redlands Police Officers Association
Redlands Professional Firefighters Association
Redlands Civilian Safety Employees
Teamsters Local 1932 Redlands Chapter
2. Conference with legal counsel: Existing Litigation - Government Code §54956.9(d)(1)
(City Attorney Garcia)
Lydia Rodriguez v. City of Redlands, San Bernardino Superior Court Case No. CIVDS1935452
a.
Neitzel v. City of Redlands, San Bernardino Small Claims Case No.
SCVA2203323
b.
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6:00 P.M.
D. Reconvene City Council Meeting
E. Invocation by Council Member Davis - Pledge of Allegiance (In keeping with long-standing traditions of legislative invocations, this City Council meeting may include a brief invocation. Such invocations are not intended to proselytize or advance any one, or to disparage any other, faith or belief. Neither the City nor the City Council endorses any particular religious belief or form of invocation.)
F. Closed Session Report
(No reportable action taken in closed session unless otherwise announced by the City Attorney at this time.)
G. Presentations
1. Redlands Pet Adoption (Redlands Animal Services)
2. Presentation of proclamation recognizing the University of Redlands Men's Water Polo Team to University President, Krista Newkirk and Head Coach Ryan Hall.
H. Public Comment - City Council
(At this time, the City Council will provide an opportunity for the public to address them on any subject, within the jurisdiction of the City Council, which is not already scheduled on this agenda. However, any matter that requires action will be referred to staff for a report and possible action at a subsequent meeting. Comments will be limited to three {3} minutes.)
I. Consent Calendar
(The following routine items have been recommended for approval and will be acted upon simultaneously unless separate discussion and/or action is requested by a Councilmember or a member of the audience.)
1. Approve minutes of the regular meeting of December 20, 2022 (City Clerk Donaldson)
2. Authorize issuance of a proclamation to the University of Redlands Men's Water Polo Team (Mayor Tejeda and Mayor Pro Tem Barich)
3. Adopt Resolution No. 8430 authorizing remote teleconference meetings by the City Council and all Boards, Commissions, and Committees of the City in accordance with Assembly Bill 361 (2021) for a period of 30 days (Council Member Davis)
January 17, 2023
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4. Adopt Ordinance No. 2953 (Second Reading) - Changing Chapter 2.02 of the Redlands Municipal Code relating to the selection of the Mayor and Mayor Pro Tempore and their respective terms of office (Council Member Davis)
5. Disclosure of Settlement Agreement and Release of All Claims - Lydia Rodriguez vs City of Redlands; San Bernardino County Superior Court Case No. CIVDS 1935452 (City Attorney Garcia)
6. Approve a Side Letter Agreement between the City and the Redlands Association of Safety Management Employees (Assistant City Manager McConnell)
7. Approve the First Amendment to the sole source Professional Services Agreement with Keyser Marston Associates, Inc., to extend the term end date to June 30, 2023, allowing for the continued performance of professional services associated with the creation of an Inclusionary Housing program (Development Services Director Desatnik)
8. Receive and file Pavement Accelerated Repair Implementation Strategy (PARIS) Program Annual Report (Municipal Utilities and Engineering Director Harris)
9. Approve a First Amendment to the Professional Services Agreement with KOA Corporation for the Citywide Left-Turn Pocket Study and determination that approval of the Amendment is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)
10. Adopt Resolution No. 8431 supporting the annexation of Assessor Parcel Number 0300-241-16-0000 by the Yucaipa Valley Water District for potable water, recycled water, and wastewater utility services (Municipal Utilities and Engineering Director Harris)
11. Approve the Bear Valley Mutual Water Company Stock Purchase Agreement with Erin Barnum (Municipal Utilities and Engineering Director Harris)
12. Approve a Professional Services Agreement and Single Source Purchase Order with Wildlife Management Professionals, Inc. for an amount not-to-exceed $24,000 for coyote mitigation services at the Redlands Municipal Airport, and determine that approval of the purchase is exempt from environmental review pursuant to Section 15061 of the State's guidelines implementing the California Environmental Quality Act (Assistant City Manager Boatman)
13. Approve the request for in-kind support for $5,554 related to the Downtown Recycled Paper
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13. Approve the request for in-kind support for $5,554 related to the Downtown Redlands Artwalk event hosted by the Kid's Cures Foundation to be held on March 26, 2023; approve a request to close East State and 5th Streets; authorize the request for the sale and consumption of alcoholic beverages in Ed Hales Park; and determine that the approval of the request is exempt from environmental review pursuant to Section 15311(c) of the state’s guidelines implementing the California Environmental Quality Act (Assistant City Manager Boatman)
14. Approve a First Amendment to the Public Works Contract with My Electrician Inc. for the Redlands Bowl Electrical and Theatrical Lighting Upgrade, to extend time for completion by ninety (90) calendar days (Assistant City Manager Boatman)
15. Approve a Second Amendment to the Public Works Contract with DEARK E&C, INC. for the Senior Center Outdoor Dining Facilities Construction Project No. 03012022JN to extend the time for completion by sixty (60) calendar days and determine that the project is categorically exempt from environmental review pursuant to Section 15061 of the State's guidelines implementing the California Environmental Quality Act (Assistant City Manager Boatman)
16. Approve a Professional Services Agreement and Single Source Purchase Order with Coffman Associates, Inc. for an amount not to exceed $98,650 to conduct a wildlife hazard assessment and prepare a wildlife hazard management plan, approve an additional appropriation in the amount of $98,650 and determine that the project is categorically exempt from environmental review pursuant to Section 15306 of the State's guidelines implementing the California Environmental Quality Act (Assistant City Manager Boatman).
17. Approve the request for commercial vendors and the temporary closure of a portion of 5th Street for the Stronger Together Now Giving Sundays within Ed Hales Park on January 29, 2023, February 26, 2023, March 26, 2023, April 30, 2023, September 24, 2023, October 22, 2023, and November 19, 2023; approve a request for in-kind support in the amount of $7,938 related to the events and determination that the events are categorically exempt from environmental review pursuant to Section 15311 of the State's guidelines implementing the California Environmental Quality Act (Assistant City Manager Boatman)
18. Approve a Professional Services Agreement with Geo-Logic Associates, Inc., for Landfill Hydrogeologic Support at the California Street Landfill for a total amount not to exceed $240,040 and determine that approval of this Agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Assistant City Manager Boatman)
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J. Communications
1. Presentation of National Community Survey (NCS) Results (Public Information Officer Baker)
K. New Business
1. Consideration of a construction contract with Tryco General Engineering for the 2022 CIP Water Pipeline Replacement Project for an amount not-to-exceed $4,744,111 and determination that the project is categorically exempt from environmental review pursuant to Section 15302 of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)
2. Consideration of a $30,000 contribution for the 2023 Fourth of July Celebration and determine that the financial support serves a public benefit (Assistant City Manager Boatman)
L. Individual Council Member Announcements and/or Reports on Activities (No collective discussion or action.)
M. Adjournment
The next regular meeting of the City Council will be held on February 7, 2023 N. Redlands Financing Authority
1. Call regular meeting of the Board of Directors of the Redlands Financing Authority to order
2. Public Comment - Redlands Financing Authority
(At this time, the Redlands Financing Authority will provide an opportunity for the public to address them on any subject, within its jurisdiction, which is not already scheduled on this agenda. However, any matter that requires action will be referred to staff for a report and possible action at a subsequent meeting. Comments will be limited to three {3} minutes.)
3. Approve the regular meeting minutes of September 20, 2022 (Secretary Donaldson)
4. Adjourn Redlands Financing Authority meeting
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If you challenge any proposed development entitlement listed on this agenda in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at or prior to this public hearing.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Goutam Dobey, of the Municipal Utilities and Engineering Department at (909) 798-7584 ext 2. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
(28 CFR 35.102-35.104 ADA Title II)
Any writings or documents distributed to a majority of the City Council regarding an open session agenda item less than 72 hours before this meeting are available for public inspection at the City Clerk's Office or at the dais of the City Clerk once the open session meeting begins.
Staff reports or other written documentation relating to items referred to on the agenda are available at the A. K. Smiley Public Library, 125 West Vine Street, Redlands, California, and on the City’s website referenced below.
Regular meetings are televised live on Redlands TV Channel 3 (Spectrum) and Channel 35 (Frontier) and re-broadcast at 7:00 P.M. the following Wednesday, Friday and Sunday; and at 9:00 A.M. Thursday, Saturday and Monday. Meetings are also streamed live and archived for later viewing on demand on the City’s website at www.cityofredlands.org
. Agendas, staff reports and minutes of the City Council of the City of Redlands are available online at: www.cityofredlands.org.
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City Council/Financing Authority Meeting I. 1.
DATE: 01/17/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve minutes of the regular meeting of December 20, 2022 (City Clerk Donaldson)
MOTION:
I move to approve the regular meeting minutes of December 20, 2022.
Attachments
Regular meeting minutes of December 20, 2022
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MINUTES
Regular meeting of the City Council of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on December 20, 2022 at 5:00 P.M.
Present: Paul Barich, Mayor
Eddie Tejeda, Mayor Pro Tempore
Denise Davis, Council Member
Jenna Guzman-Lowery, Council Member
Mick Gallagher, Council Member
Staff: Charles M. Duggan, Jr., City Manager; Yvette M. Abich Garcia, City Attorney; Jeanne Donaldson, City Clerk; Janice McConnell, Assistant City Manager; Chris Boatman, Assistant City Manager; Carl Baker, Public Information Officer; Travis Martinez, Deputy Police Chief; Danielle Garcia, Management Services/Finance Director; Brian Desatnik, Development Services Director; John Harris, Municipal Utilities and Engineering Director; Rich Sessler, Fire Chief
Mayor Barich called the meeting to order and explained that comments could be presented in-person, via Zoom, via cell phone or landline. This was conducted as a teleconference meeting, with Council Member Guzman-Lowery and City Manager Duggan participating remotely. All votes during the meeting were conducted by roll call. The Mayor offered the public an opportunity to provide comment on any item on the agenda for the closed session.
PUBLIC COMMENT
Class Action Lawsuit - Steve Rogers clarified that the lawsuit he filed against the City was submitted as a Class Action Lawsuit on behalf of himself and on behalf of all City of Redlands solid waste collection customers who have paid rates and charges in connection with Ordinance No. 2852, that embed the PARIS surcharge. He urged the Council to settle this matter.
CLOSED SESSION
Conference with legal counsel: Existing Litigation - Government Code §54956.9(d)(1) (City Attorney Garcia)
Two Cases:
Lydia Rodriguez v. City of Redlands, San Bernardino Superior Court Case No.
CIVDS1935452
a.
Steve Rogers v. City of Redlands, San Bernardino Superior Court Case No. CIVSB2126031
b.
RECONVENE CITY COUNCIL MEETING
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RECONVENE CITY COUNCIL MEETING
The meeting reconvened at 6:00 P.M. with an invocation by Council Member Guzman-Lowery followed by the pledge of allegiance to the American flag.
CLOSED SESSION REPORT
City Attorney Abich Garcia announced that no reportable action was taken during the closed session.
ELECTION CERTIFICATION - OATHS - CITY COUNCIL REORGANIZATION Resolution No. 8397 Election Results Certification
City Clerk Donaldson presented Resolution No. 8397, a resolution of the City Council of the City of Redlands reciting the fact of the general municipal election held on Tuesday, November 8, 2022, declaring the following results and such other matters as provided by law:
Member of the City Council, District 1 Votes
DENISE DAVIS 1,875
TOM BERG 937
RODGIR COHEN 317
ANDREW HODER 379
Member of the City Council District 3 Votes
MIKE SAIFIE 1,692
MARIO JACOB SAUCEDO 2,296
Member of the City Council, District 5 Votes
PAUL T. BARICH 5,353
RICHARD O'DONNELL (Write-In) 1,558
Measure 'F' Principles of Managed Growth Amendment Votes YES 8,504
NO 13,763
Measure 'J' Warehouse Business License Tax Increase Votes YES 12,135
NO 10,584
On motion of Council Member Mick Gallagher, seconded by Mayor Pro Tempore Eddie CC_December 20, 2022
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On motion of Council Member Mick Gallagher, seconded by Mayor Pro Tempore Eddie Tejeda, the City Council unanimously approved, by roll call vote, Resolution No. 8397 of the City of Redlands reciting the fact of the General Municipal Election held on Tuesday, November 8, 2022, declaring that Denise Davis was elected as a Member of the City Council, District 1; Mario Jacob Saucedo was elected as a Member of the City Council, District 3; and Paul T. Barich was elected as a Member of the City Council District 5; all for a term of four years; Measure F, Amending Principles of Managed Growth was defeated by the People of the City of Redlands and shall not be deemed adopted and ratified; and Measure J related to Business License Tax Rates for Distribution Centers was approved by the People of the City of Redlands and shall be deemed adopted and ratified.
Vote: 5 - 0 Passed
Expression of Appreciation
For his eleven months of service as a Member of the City Council, Mick Gallagher received expressions of gratitude and praise from Mayor Barich. Mr. Gallagher thanked his fellow Council Members and City staff for their dedication and service and he was confident the City was in capable hands for the future.
Administration of Oaths
City Clerk Donaldson administered the oath of office and presented certificates of election to the newly elected Council Members Denise Davis, Mario Saucedo and Paul T. Barich. The inductees took their respective seats at the dais.
Election of Mayor and Mayor Pro Tempore
City Clerk Donaldson conducted the elections of the Mayor and Mayor Pro Tem for a term of two years, announcing nominations do not require a second. She called for nominations for the office of Mayor. Council Member Barich nominated Eddie Tejeda. Council Member Davis nominated Paul Barich, but Mr. Barich declined to accept the nomination.
There being no further nominations, Eddie Tejeda was declared the new Mayor.
Ms. Donaldson called for nominations for the office of Mayor Pro Tem for a term of two years. Mayor Tejeda nominated Paul Barich. Council Member Guzman-Lowery nominated Denise Davis. There being no further nominations, a roll call vote was taken:
VOTE: Nominee Paul Barich
Ayes: Paul Barich, Eddie Tejeda, Jenna Guzman-Lowery and Mario Saucedo Nays: Denise Davis
VOTE: Nominee Denise Davis
Ayes: Denise Davis and Jenna Guzman-Lowery
Nays: Paul Barich, Eddie Tejeda and Mario Saucedo
Paul Barich was declared the new Mayor Pro Tem for a term of two years.
PRESENT:
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PRESENT:
Eddie Tejeda, Mayor
Paul Barich, Mayor Pro Tem
Denise Davis, Council Member
Jenna Guzman-Lowery, Council Member
Mario Saucedo, Council Member
Brief comments were provided by Mayor Tejeda, Mayor Pro Tem Barich and the newly elected and re-elected City Council Members Davis and Saucedo
Mayor Tejeda called for a brief recess at 6:25 P.M. The meeting reconvened at 6:41 P.M.
PUBLIC COMMENT
Congratulations- Maia Pawooskar congratulated the newly elected Council Members and the new Mayor and Mayor Pro Tem and recommended the Council continue striving to make inclusivity a priority and specifically noted the need to include those that are different or disabled.
Common Ground
- Andy Hoder thought it was not the Council's duty to correct speakers as they participated in a meeting, and he said that opportunities to address the Council were provided as a platform for speakers to voice their concerns, regardless of their opinions. He suggested there was common ground to be found.
Licensed Engineer
- Steve Rogers reiterated his request for the City to require the director of the Municipal Utilities and Engineering Department to be a licensed engineer, who would be responsible for reviewing and negotiating contracts, appraisals and evaluations.
CONSENT CALENDAR
Minutes
On motion of Mayor Pro Tem Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the minutes of the regular meeting of December 6, 2022.
Vote: 5-0 Passed
2023 Local Appointments List
On motion of Mayor Pro Tem Barich, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the Local Appointments List for 2023 in accordance with Government Code Section 54972.
Vote: 5-0 Passed
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Planning Commission Appointments
On motion of Mayor Pro Tem Barich, seconded by Council Member Denise Davis, the City Council unanimously appointed, by roll call vote, Marc Shaw and Rich Smith to each serve four-year terms on the Planning Commission beginning January 6, 2023 and ending January 6, 2027.
Vote: 5-0 Passed
Historic and Scenic Preservation Commission Reappointments
On motion of Mayor Pro Tem Barich, seconded by Council Member Denise Davis, the City Council unanimously reappointed, by roll call vote, Kurt Heidelberg, Dr. Lauren Weiss Bricker, and Steven Holm to each serve four-year terms on the Historic and Scenic Preservation Commission ending January 18, 2027.
Vote: 5-0 Passed
Traffic and Parking Commission Appointment
On motion of Mayor Pro Tem Barich, seconded by Council Member Denise Davis, the City Council unanimously appointed, by roll call vote, Kevin Morningstar and Bill Waddell to each serve a four-year term on the Traffic and Parking Commission ending December 20, 2026.
Vote: 5-0 Passed
Resolution No. 8428 Remote Teleconference Meetings
On motion of Mayor Pro Tem Barich, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, Resolution No. 8428 authorizing remote teleconference meetings by the City Council and all Boards, Commissions, and Committees of the City in accordance with Assembly Bill 361 (2021) for a period of 30 days.
Vote: 5-0 Passed
Cultural Arts Commission Reappointment
On motion of Mayor Pro Tem Barich, seconded by Council Member Denise Davis, the City Council unanimously reappointed, by roll call vote, Danielle Giudici-Wallis to serve a four-year term on the Cultural Arts Commission beginning January 6, 2023 and ending January 6, 2027.
Vote: 5-0 Passed
Library Board Reappointments
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Library Board Reappointments
On motion of Mayor Pro Tem Barich, seconded by Council Member Denise Davis, the City Council unanimously reappointed, by roll call vote, William D. Hatfield and Kate Pretorius to each serve three-year terms on the Library Board of Trustees beginning January 1, 2023 and ending January 1, 2026.
Vote: 5-0 Passed
Ordinance No. 2940 Official City Seal and City Logos
Assistant City Manager McConnell reviewed Ordinance No. 2940, amending Chapter 1.08 of the Municipal Code regarding Custody and Use of the Official City Seal and City Logos, Badges and Patches. The ordinance will provide for important protections of the Seal and Logo. As public comment, Steve Rogers thought it made sense to protect the seal but also asked to see that a code of ethics be reinstated to the employee bargaining unit MOUs.
On motion of Mayor Pro Tem Barich, seconded by Council Member Guzman-Lowery, the City Council unanimously adopted, by roll call vote, Ordinance No. 2940 (Second Reading), amending Chapter 1.08 of the Municipal Code regarding Custody and Use of the Official City Seal and City Logos, Badges and Patches.
Vote: 5-0 Passed
Amending CFD Annual Levy Administration & Annexation Services
On motion of Mayor Pro Tem Barich, seconded by Council Member Denise Davis, the City Council unanimously determined, by roll call vote, that approval of this contract amendment is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; approved the Second Amendment to the Agreement with Webb Municipal Finance, LLC changing the name of the City's representative, updating the rate schedule and extending the end term by 3 years from December 31, 2022 to December 31, 2025, in an amount not-to-exceed $86,500; and authorized an additional appropriation in the amount of $33,577.59.
Vote: 5-0 Passed
Resolution No. 8426 DIF Annual Report
On motion of Mayor Pro Tem Barich, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, Resolution No. 8426, approving the City's annual report of Development Impact Fees for the Year Ended June 30, 2022, and adopting the findings contained therein.
Vote: 5-0 Passed
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Payment for Police Computer Aided Dispatch/Records Management System
On motion of Mayor Pro Tem Barich, seconded by Council Member Denise Davis, the City Council unanimously authorized, by roll call vote, an annual maintenance payment to Motorola Solutions, Inc. in the amount of $96,853.66 for the Police Department's Spillman Computer Aided Dispatch/Records Management System.
Vote: 5-0 Passed
CFD Annual Reports
On motion of Council Member Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, to receive and file the Annual Reports for Community Facility District (CFD) No. 2001-1 and Community Facility District (CFD) No. 2003-1 pursuant to Local Agency Special Tax and Bond Accountability Act (SB 165).
Vote: 5-0 Passed
Reject Bids Security Fencing Installation Project
On motion of Mayor Pro Tem Barich, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, to reject all bids for the Security Fencing Installation Project. All bids significantly exceeded the approved project budget.
Staff will reprioritize bid items and issue a new Request For Bids in the near future.
Vote: 5-0 Passed
Withdrawal Santa Ana River/Mill Creek Exchange Plan Agreement
On motion of Mayor Pro Tem Barich, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, withdrawal from the Santa Ana River - Mill Creek Exchange Plan Agreement; and authorized the City Manager or his designee to issue a withdrawal notice to the San Bernardino Valley Water Conservation District.
Vote: 5-0 Passed
License Agreement CDWR and SBVMWD
On motion of Mayor Pro Tem Barich, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the License Agreement with the California Department of Water Resources and the San Bernardino Valley Municipal Water District.
Vote: 5-0 Passed
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Resolution No. 8416 Aproved Contractor List
Municipal Utlities and Engineering Director Harris presented Resolution No. No. 8416, establishing an approved contractor list pursuant to the Uniform Public Construction Cost Accounting Act. The City is a participating agency under the Act and is required to develop and maintain a contractor list under Public Contract Code section 22034 (a)(1). He explained that contractors can be added to the list throughout the year. As public comment, Steve Rogers urged the Council to deny approval of the list, questioned whether the City analyzes submittals in a proper way to obtain the best services possible and raised concerns about the qualifications of RK Engineering who performed the recent traffic study.
On motion of Mayor Pro Tem Barich, seconded by Council Member Saucedo, the City Council unanimously determined, by roll call vote, that approval of Resolution No. 8416 is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act, and approved Resolution No. 8416, establishing an approved contractor list pursuant to the Uniform Public Construction Cost Accounting Act .
Vote: 5-0 Passed
Resolution No. 8419 Water Systems Master Plan
Municipal Utilities and Engineering Director Harris provided details of Resolution No. 8419 approving the 2022 Water Systems Master Plan. The Plan was developed over a 6-8 month period, includes water and non-potable water and will be a valuable tool to ensure the sustainability of water infrastructure. The Plan will assist staff with Capital Improvement Program (CIP) prioritization to meet current and future customer demands.
As public comment, Steve Rogers said master plans should be integrated as a part of the General Plan and be approved with a full EIR and he added he did not see a final engineering stamp on the document.
On motion of Mayor Pro Tem Barich, seconded by Council Member Guzman-Lowery, the City Council unanimously determined, by roll call vote, that approval of the 2022 Water Systems Master Plan is exempt from environmental review pursuant to Section 15061(b)(3) of the State's Guidelines implementing the California Environmental Quality Act; and adopted Resolution No. 8419 approving the 2022 Water Systems Master Plan.
Vote: 5-0 Passed
Resolution No. 8420 Grant Application CDWR Drought Relief Funding
Municipal Utlities and Engineering Director Harris reviewed Resolution No. 8420 authorizing the submittal of a grant application to the California Department of Water Resources for the 2022 Urban Community Drought Relief Funding Program requesting supplemental funding for the engineering and replacement of the Sunset Reservoir. As public comment, Steve Rogers said he thought this request for funding appeared to be related to the Water Systems Master Plan just approved, and he restated his opinion that the CC_December 20, 2022
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Plan was thrown together haphazardly.
On motion of Mayor Pro Tem Barich, seconded by Council Member Guzman-Lowery, the City Council unanimously approved, by roll call vote, Resolution No. 8420 authorizing the submittal of a grant application to the California Department of Water Resources for the 2022 Urban Community Drought Relief Funding Program requesting supplemental funding for the engineering and replacement of the Sunset Reservoir.
Vote: 5-0 Passed
Automated License Plate Recognition Cameras Services Agreement
Deputy Police Chief Martinez introduced an Agreement with the Flock Group, Inc. for the lease of automated license plate recognition cameras and he described the many benefits provided by the cameras, which have been instrumental in solving over 150 cases. As public comment, Joshua Hall said that added surveillance did not make him feel safer and he was concerned the City was pulling data to create profiles to use against residents. Andy Hoder admitted he was skeptical of the surveillance technology at first, but he was amazed at how well they were working to catch criminals and there appeared to be no misuse of the data.
On motion of Mayor Pro Tem Barich, seconded by Council Member Guzman-Lowery, the City Council unanimously approved, by roll call vote, the Additional Services Agreement with the Flock Group, Inc. for the lease of automated license plate recognition cameras in the amount of $69,550 for two years.
Vote: 5-0 Passed
Amending Allied Universal Security Services Agreement
On motion of Mayor Pro Tem Barich, seconded by Council Member Guzman-Lowery, the City Council unanimously approved, by roll call vote, the First Amendment to the Agreement with Universal Protection Service, LP, DBA Allied Universal Security Services to amend the total to an amount not to exceed $135,785.28 for security services at the facility located at 300 E. State Street.
Vote: 5-0 Passed
AYSO In-Kind Support Use of Redlands Sports Park
Assistant City Manager Boatman introduced the request to consider in-kind support for use of the Redlands Sports Park in the amount of $66,584 for Redlands Region 50 of the American Youth Soccer Organization (AYSO). The City considers AYSO a valued partner and is committed to ensuring the continued success of AYSO in Redlands. AYSO’s previous agreement was terminated on December 14, 2022, and the City plans to issue a one-year permit to AYSO to allow continued and uninterrupted use of the Sports Park while negotiations proceed. The previous agreement included the use of all fields during all usable hours. Consequently, AYSO would normally be subject to a significantly higher CC_December 20, 2022
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fee under the City’s current fee structure than it previously paid. Therefore, a contribution of in-kind support is necessary to allow AYSO to use the fields for a fee comparable to its previous rent. As public comment, Steve Rogers was opposed to terminating the AYSO contract and he was worried the City was putting too much financial burden on the all-volunteer organization. He thought the City should use ARPA funds for the increased fees.
On motion of Mayor Pro Tem Barich, seconded by Council Member Guzman-Lowery, the City Council unanimously approved, by roll call vote, the in-kind support for use of the Redlands Sports Park in the amount of $66,584 for Redlands Region 50 of the American Youth Soccer Organization.
Vote: 5-0 Passed
COMMUNICATIONS
SBVMWD Regional Recycled Water Ad Hoc Committee
Mayor Pro Tem Barich explained the need to select two City Council representatives to serve on the Regional Recycled Water Ad Hoc Committee of the San Bernardino Valley Municipal Water District.
On motion of Mayor Pro Tem Barich, seconded by Council Member Saucedo, the City Council unanimously designated, by roll call vote, Mario Saucedo as the primary delegate and Paul Barich as the secondary delegate to serve as the Redlands City Council representatives on the San Bernardino Valley Municipal Water District Regional Recycled Water Ad Hoc Committee.
Vote: 5-0 Passed
Process for Filling Vacancies on the City Council
Mayor Pro Tem Tejeda opened the discussion regarding Ordinance No. 2954 and Resolution No. 8429 related to the process for filling vacancies on the City Council. He pointed out that since he has served on the Council since 2016, there have been three appointments made. His desire was to establish a formal process that would provide for more accountability and transparency when considering a future vacancy. The process would require that the City Council first consider the appointment of any interested former council member who lived in the district of the vacated council seat. If no former council member was interested in the appointment or lived in the district, the City Council would open the process to any interested resident living in the district. The Council could also consider the option of filling the vacancy by holding a special election.
Council Members each provided insight into the proposal before them. Mayor Pro Tem Barich and Council Members Davis and Guzman-Lowery preferred the application process as they said it provided for a more equitable and transparent approach, since it would be open to all qualified residents who lived in the district of the vacated seat. Council Member Saucedo saw value in Mayor Tejeda's proposal and agreed that filling a vacancy with someone who had already served on Council would bring invaluable experience to the table.
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As public comment, Andy Hoder reminded the Council that they were here to serve the public and just because someone had been on the Council in the past, didn't necessarily mean they would bring the necessary qualities to best serve the City. Kenneth Ford, Kathy Sadanala, Jenn Kim, Dr. Traci Lownethal and John Roach supported an open and fair application process and said former council members could apply if they were interested.
Richard O'Donnell insisted a special election would best serve the residents of the district.
Steve Rogers recommended the Council strongly dissuade any elected official from resigning early and thought that term limits should be established for the City Council.
It was agreed no action would be taken and on motion of Council Member Davis, seconded by Mayor Pro Tem Barich, the City Council unanimously agreed, by roll call vote, to take no action on Ordinance No. 2954 and Resolution No. 8429.
Vote: 5-0 Passed (Approved to take no action)
PUBLIC HEARINGS
Resolution No. 8427 Street Vacation No. 186 Jasper Avenue
Mayor Tejeda opened the public hearing and called on Development Services Director Desatnik, for a summary of a proposed street vacation (SV 186). The Applicant, Madison Capital Group, requested the City vacate an excess public right-of-way that is three (3) feet wide and 404 feet in length along the westerly side of Jasper Avenue, and along the eastern property line of the commercial property located at the southwest corner of the Naples Avenue Jasper Avenue intersection. One written comment was received from Southern California Gas Company, stating they did not maintain gas piping facilities within the proposed area. With no further discussion, the Mayor closed the public hearing.
On motion of Council Member Saucedo, seconded by Council Member Guzman-Lowery, the City Council unanimously approved, by roll call vote, Resolution No. 8427 to vacate the portion of Jasper Avenue along the east property line street frontage of the parcel located at the southwest corner of Naples Avenue and Jasper Avenue (APN:
0298-051-07-0000).
Vote: 5-0 Passed
Resolution No. 8424 Street Vacation No. 187 North Church Street
Mayor Tejeda opened the public hearing and called on Development Services Director Desatnik, for a summary of a proposed street vacation (SV 187). The Applicant, Michael Frazier, requested the City vacate an excess public right-of-way that is four (4) feet wide and 152.91 feet in length along the easterly side of North Church Street, and across the front property line of the residential property located 710 North Church Street. One written comment was received from Southern California Gas Company, stating they did not maintain gas piping facilities within the proposed area. With no further discussion, the Mayor closed the public hearing.
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Council unanimously approved, by roll call vote, Resolution No. 8424, approving Street Vacation No. 187 to vacate an excess public right-of-way that is four (4) feet wide and 152.91 feet in length along the easterly side of North Church Street, and across the front property line of the residential property located 710 North Church Street (APNs:
0170-071-03-0000 and 0170-071-04-0000)
Vote: 5-0 Passed
Resolution No. 8425 Street Vacation No. 188 Highland Avenue
Mayor Tejeda opened the public hearing and called on Development Services Director Desatnik, for a summary of a proposed street vacation (SV 188). The Applicant, Hicks and Harwick, Inc., requested the City vacate excess public right-of-way along East Highland Avenue, which is ten (10) feet wide and 998 feet in length, along the southerly side of East Highland Avenue and approximately 50 feet west of Redlands Street/South Lincoln Street, along the entire frontage of the previously approved Tract Map No. 20065. As public comment, Steve Rogers wondered why the City was not receiving compensation for the vacation. He maintained this was an engineering function and not something that should fall under the Development Services Department, and he added that utility companies should be notified of vacating right-of-way intentions. Director Desatnik said the City does contact all utility companies in advance and land use engineers work out of the Development Services Department and have properly reviewed the items. One written comment was received from Southern California Gas Company, stating they did not maintain gas piping facilities within the proposed area. With no further discussion, the Mayor closed the public hearing.
On motion of Council Member Saucedo, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, Resolution No. 8425, vacating excess public right-of-way along East Highland Avenue, which is ten (10) feet wide and 998 feet in length, along the southerly side of East Highland Avenue and approximately 50 feet west of Redlands Street/South Lincoln Street, along the entire frontage of the previously approved Tract Map No. 20065 (APN: 0174-161-25-0000).
Vote: 5-0 Passed
NEW BUSINESS
Ordinance No. 2953 Selection of Mayor and Mayor Pro Tempore
On December 6, 2022, Council Member Davis proposed an alternative method for the selection of the Mayor and Mayor Pro Tem and as a result of their discussions, Council directed staff to bring forth changes to the City's Municipal Code as it pertains to the selection of the Mayor and Mayor Pro Tem. She explained the proposal under review tonight, outlined a 1-year seniority-based rotation with the most senior Council Member becoming Mayor, and the 2nd most senior serving as Mayor Pro Tem. At the end of the 1-year term, the Mayor Pro Tem would then rotate into the role of Mayor. An "opt-out" clause was included in the proposal to allow a Council Member to decline serving as Mayor. Ordinance No. 2953 removes language concerning the selection of Mayor and Mayor Pro Tem and their terms of office from the municipal code. Resolution No. 8414 CC_December 20, 2022
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replaces the previous selection process, describes the seniority based rotation, and will take effect on the effective date of Ordinance No. 2953.
Council Members offered their perspectives regarding the proposal, with Council Members Guzman-Lowery and Davis pointing out that the methodology was designed to represent the districts equally and provide for inclusivity and diversity. Council Member Saucedo favored the current system that allowed for council members to determine who would fill the leadership roles for two years. Mayor Pro Tem Barich said he was not opposed to the rotation method in general, but could not accept a 1-year rotation model, stating he thought one year was not enough time to properly learn the mayoral role. Mayor Tejeda was not convinced the rotation proposal served the City's best interests and that while other cities may have implemented the process, it did not automatically mean it was suited for Redlands.
As public comment, five speakers, including Kathy Sadanala, Jenn Kim, John Roach, Traci Lowenthal and Richard O'Donnell supported the annual rotation method because the system was equitable and provided for a defined timeline allowing each district access and opportunity to serve in the top leadership roles. Richard O'Donnell did add, though, that he was opposed to an opt-out clause and urged Council to remove this so that every district was represented. Gail Howard and Andy Hoder opposed the rotation methodology and thought it focused only on making sure everyone had a chance to be mayor, and not on whether people possessed appropriate leadership skills to serve. Steve Rogers raised his dislike of the by-district election system and thought that voters had less representation now that they were allowed to vote for only one candidate.
During a lengthy dialogue, Council Members considered the merits of a 2-year term versus a 1-year term, the rotation timing and whether it appropriately coincided with the election cycle, and the time required to assume the extra duties required of the mayor. Council Members searched for consensus and worked towards a compromise, agreeing to a rotation schedule that would keep the terms of office of the mayor and mayor pro tem to two years.
On motion of Council Member Davis, seconded by Mayor Tejeda, the City Council introduced, by roll call vote, Ordinance No. 2953 changing Chapter 2.02 of the Redlands Municipal Code relating to the selection of the Mayor and Mayor Pro Tem, their respective terms of office; and adopted Resolution No. 8414, as amended, to provide for a rotating schedule beginning December 2024 and continuing thereafter, every even numbered year.
Vote: 4-1 Passed
NAY: Council Member Mario Saucedo
COUNCIL MEMBER ANNOUNCEMENTS AND ACTIVITIES
Due to the late hour, no Council Member announcements were presented.
ADJOURNMENT
With no further action required, Mayor Tejeda adjourned the meeting at 9:18 P.M. With the cancelation of the January 3, 2023 City Council meeting, the next regular meeting of the City of Redlands City Council will be held on January 17, 2023.
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City Council/Financing Authority Meeting I. 2.
DATE: 01/17/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Authorize issuance of a proclamation to the University of Redlands Men's Water Polo Team (Mayor Tejeda and Mayor Pro Tem Barich) MOTION:
I move to authorize issuance of a proclamation to the University of Redlands Men's Water Polo Team.
Attachments
Proclamation for U of R Men's Water Polo
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City Council/Financing Authority Meeting I. 3.
DATE: 01/17/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Adopt Resolution No. 8430 authorizing remote teleconference meetings by the City Council and all Boards, Commissions, and Committees of the City in accordance with Assembly Bill 361 (2021) for a period of 30 days (Council Member Davis)
MOTION:
I move to adopt Resolution No. 8430.
DISCUSSION:
On December 20, 2022, the City Council adopted Resolution No. 8428 authorizing remote teleconference meetings by the City Council and all Boards, Commissions, and Committees of the City in accordance with Assembly Bill 361 (2021) for a period of 30 days ending January 18, 2023. AB 361, signed into law on September 16, 2021, amends Government Code Section 54953 to provide the authority and specific requirements for public agencies to hold virtual meetings during a proclaimed state of emergency and remain in compliance with the Brown Act.
In accordance with Government Code Section 54953 (e)(3), the City Council must review the need and make findings for continuing the teleconferencing as authorized by AB 361 at least once every thirty days until the Governor terminates the state of emergency. With the adoption of Resolution No. 8430, the City Council is reaffirming its findings and compliance with AB 361 for an additional 30 days ending February 15, 2023.
SUBMITTED BY:
Council Member Denise Davis
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Attachments
Reso. No. 8430 Teleconference Meeting
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1 I:\cmo\Resolutions\8430 Teleconference Meeting 1.17.23.docx RESOLUTION NO. 8430
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS
AUTHORIZING REM OTE TELE CONFERENCE M EETINGS BY THE CI TY
COUNCIL AND ALL BOARDS, COMMISSIONS, AND COMMITTEES OF THE CITY IN ACCORDANCE WITH ASSEMBLY BILL 361 (2021) FOR A PERIOD
OF THIRTY DAYS
WHEREAS, C OVID-19 (also known as the “Coronavirus Dis ease”) is a respiratory disease that has spread across the globe, with thousands of confirmed cases in California, including within the City of Redlands (“City”); and
WHEREAS, on Januar y 31, 2020, t he United States S ecretary of Hea lth and Human Services declared a public health emergency based on the threat caused by COVID-19, and the President of the United States issued a proclamation declaring a national emergency concerning COVID-19 beginning March 1, 2020; and
WHEREAS, in response to COVID-19, the Gov ernor of the State of Ca lifornia issued a proclamation of a state of emergency on March 4, 2020; and
WHEREAS, the City Council of the City adopted a procla mation of a local emergency related to the COVID-19 virus on March 17, 2020; and
WHEREAS, the C ity is committed to pre serving and fost ering public ac cess, transparency, observation, and par ticipation in m eetings of t he City Council and City b oards, commissions, and committees (hereafter collectively referred to as “legislative bodies;”) and
WHEREAS, all meetings of the City Council and legislative bodies are open and public as required by the Ral ph M. Brown Act (“Brown Act”) (Government Code s ection 54950 et seq.), so that any member of the public may attend, observe, and participate in a meaningful way; and
WHEREAS, Government Code section 54953(b)(3) of the Brown Act a llows a local legislative body to hold public m eetings by tel econference and to make public m eetings accessible telephonically or otherw ise e lectronically to all member s of the public s eeking to attend and to address the local legislative body, as long as the following requirements are met:
1. Each teleconference location from which a member is par ticipating is noticed on the agenda;
2. Each teleconference location is accessible to the public;
3. Members of the public must be able to address the body at each teleconference location;
4. At lea st one member of the legislative body must be physically present at the location specified in the meeting agenda; and
5. During teleconference meetings, at least a quorum of the member s of the local body must participate from locations within the local body’s territorial jurisdiction; and
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2 I:\cmo\Resolutions\8430 Teleconference Meeting 1.17.23.docx WHEREAS, the Brown Act, as amended by AB 361 (2021), at Government Code section 54953(e), allows for remote observation and participation in meetings by members of a legislative body and members of the public without compliance with the requirements of Government Code section 54953(b)(3), subject to certain conditions; and
WHEREAS, the initial required condition of Government Code section 54953(b)(3) is a declaration of a state of em ergency by t he Governor pur suant to the Ca lifornia Em ergency Services Act at Gov ernment Code s ection 8625, procla iming the existence of conditions of disaster or of extreme peril to the safety of persons and property within the state and within the boundaries of the City, caused by conditions as described in Government Code section 8558; and
WHEREAS, the Governor’s proclamation of a state of e mergency includes area within the jurisdictional boundaries of the City; and
WHEREAS, Government Code section 54953(e)(3)(A-B), added by AB 361, provide s an a lternative to havi ng pub lic m eetings in accordance wi th Gover nment Code S ection 54953(b)(3) when the City Council has reconsidered the circumstances of the COV ID-19 state of emergency and that the following circumstances exist:
1. The state of emergency because COVID-19 continues to directly impact the ability of the members of City Council and the members of the Ci ty’s boards, commissions, and committees to meet safely in person; and
2. The State of California and the County of San Bernardino continue to recommend measures to promote social distancing; and
WHEREAS, Gover nment Code S ection 54953(e) further requi res that state or local officials have imposed, or recommended, measures to promote social dis tancing, or the legislative body finds that m eeting in per son would present an imminent risk to the health or safety of attendees; and
WHEREAS, such conditions now exist in the City in that (i) state and local official s do recommend social distancing measures, and (ii) emergency conditions evidenced by COVID-19 and its variants create ongoing COVID-19 cases, hospitalizations, and deaths, such that m eeting in person would present imminent risk to health or safety of attendees; and
WHEREAS, the City Council affirms that it will allow for observation and participation by City Council memb ers as well as boar d, co mmission, and commi ttee members and t he public, via Zoom, or other appropriate technology, in an effort to prot ect the cons titutional and statutory rights of all attendees; and
WHEREAS, Government Code Section 54953 (e)(3) further requires that the City Council review the need and make findings for continuing the teleconferencing as authorized by AB 361 at least once every thirty days until the Governor terminates the state of emergency;
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3 I:\cmo\Resolutions\8430 Teleconference Meeting 1.17.23.docx
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF REDLANDS HEREBY RESOLVES AS FOLLOWS:
Section 1. The above rec itals are true and correct and are incorporated herein by thi s reference.
Section 2. The City Council finds that the state of emergency conditions related to COVID-19 as set forth in the Governor’s and City’s proclamations of emergency are on-going.
Section 3. The City C ouncil further finds that State and county officials reco mmend social distancing conditions causing imminent risk to attendees as described above exist.
Section 4. The City Council hereby recognizes and affirms the existence and conditions of a state of em ergency as procla imed by the Gover nor, and the City, and affirms, authorizes, and proclaims the existence of a local emergency throughout the City.
Section 5. The City Council finds that the state of em ergency because COVID-19 continues to directly impact the ability of members of the City Council and the members of the City’s b oards, c ommissions, and com mittees to m eet s afely in p erson and such fact creates an imminent health risk to such members.
Section 6. The City Council hereby authorizes the City Council, and all of the boards , commissions, and c ommittees of the City, to conduct their meetings without compliance with Government Code s ection 54953(b)(3), and to inst ead c omply w ith the remote m eeting requirements as authorized by Government Code section 54953(e).
Section 7. The City Manager and City Clerk are authorized and directed to take all actions reasonably necessary to carry out the intent and purpose of this Resolution, including, conducting open and public meetings remotely in accordance with Government Code section 54953(e), and other applicable provisions of the Brown Act, for a ll City Counci l meetings, and all b oards, commissions, and committee meetings of the City.
Section 8. This Resolution shall take effect immediately upon its adoption and shall be effective until either (i) February 15, 2023, or (ii) such time as the City Council adopts a Subsequent Resolution in accordance with Government Code section 54953(e)(3) to extend the time during which the City Council and all City legislative bodies may continue to meet remotely, without compliance with Government Code section 54953(b)(3), but otherwise as permitted by Government Code section 54953(e).
ADOPTED, SIGNED AND APPROVED this 17th day of January 2023.
________________________
ATTEST: Eddie Tejeda, Mayor
____________________________
Jeanne Donaldson, City Clerk
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4 I:\cmo\Resolutions\8430 Teleconference Meeting 1.17.23.docx I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing resolution was duly adopted by the City Council at a special meeting thereof held on the 17th day of January 2023.
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Jeanne Donaldson, City Clerk
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City Council/Financing Authority Meeting I. 4.
DATE: 01/17/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Adopt Ordinance No. 2953 (Second Reading) - Changing Chapter
2.02 of the Redlands Municipal Code relating to the selection of the Mayor and Mayor Pro Tempore and their respective terms of office (Council Member Davis)
MOTION(S):
If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:
I move to adopt Ordinance No. 2953.
RECOMMENDATION:
It is recommended the City Council consider adoption of Ordinance No. 2953 changing Chapter 2.02 of the Redlands Municipal Code relating to the selection of the Mayor and Mayor Pro Tempore and their respective terms of office.
DISCUSSION:
Ordinance No. 2953 was introduced at the City Council’s regular meeting on December 20, 2022. The proposed ordinance and staff report prepared for the introduction of this ordinance are available in the City Clerk's office. The City Council is asked to consider the adoption of Ordinance No. 2953.
ALTERNATIVES:
The Council may continue this matter in order to allow additional time to review Ordinance No. 2953.
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STRATEGIC PLAN:
Not Applicable
SUBMITTED BY:
Jeanne Donaldson, City Clerk
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:
Jeanne Donaldson, City Clerk
Fiscal Impact
Discussion:
Codification: $22/per page affected by the change
Legal Publication: $300
Attachments
Ordinance No. 2953 Selection of Mayor and Mayor Pro Tempore Redlands Regular Meeting of 01/17/2023
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1 I:\cmo\Ordinances\2953 Amending Chapter 2.02 City Council Clean.docx ORDINANCE NO. 2953
AN ORDINANCE OF THE CITY OF REDLANDS AMENDING CHAPTER 2.02
OF THE REDLANDS MUNICIPAL CODE RELATING TO THE SELECTION
OF THE MAYOR AND MAYOR PRO TEMPORE AND THEIR RESPECTIVE
TERMS OF OFFICE
THE CITY COUNCIL OF THE CITY OF REDLANDS DOES ORDAIN AS FOLLOWS:
Section 1. Chapter 2.02 of the Redlands Municipal Code, titled “City Council,” is hereby amended to read as follows:
“CHAPTER 2.02
CITY COUNCIL
SECTION:
2.02.010: Time and Place of Meetings
2.02.020: Selection of Mayor and Mayor Pro Tempore; Terms of Office
2.02.030: Compensation; Schedule
2.02.040: Compensation; Determination of Population
2.02.050: Compensation; Increase Procedure
2.02.010: TIME AND PLACE OF MEETINGS:
The time for holding the regular meetings of the city council shall be the first and third Tuesday of each month at five o'clock (5:00) P.M. in the council chambers, Civic Center, 35 Cajon Street, Suite 2, Redlands, California. If any such regular meeting falls on a legal holiday, the meeting shall be held on the next city business day.
2.02.020: SELECTION OF MAYOR AND MAYOR PRO TEMPORE; TERMS OF OFFICE:
The city council shall choose one of its members as mayor, and one of its members as mayor pro tempore pursuant to a process set forth in a separate resolution of the city council, which resolution may be amended from time to time.
2.02.030: COMPENSATION; SCHEDULE:
Members of the city council shall be compensated according to the following schedule:
A. When the population of Redlands is up to and including thirty five thousand (35,000) in population, three hundred dollars ($300.00) per month;
B. When the population of Redlands is over thirty five thousand (35,000) up to and inc luding fifty thousand (50,000) in population, four hundred dollars ($400.00) per month; C. When the population of Redlands is over fifty thousand (50,000) up to and including seventy five thousand (75,000) in population, five hundred dollars ($500.00) per month; Redlands Regular Meeting of 01/17/2023
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2 I:\cmo\Ordinances\2953 Amending Chapter 2.02 City Council Clean.docx D. When the population of Redlands is over seventy five thousand (75,000) up to and including one hundred fifty thousand (150,000) in population, six hundred dollars ($600.00) per month.
2.02.040: COMPENSATION; DETERMINATION OF POPULATION:
For the purposes of sections 2.02.030 through 2.02.050 of this chapter, the population of the city shall be determined either by the last preceding federal census, or by any subsequent census, or by an estimate validated by the state of California department of finance.
2.02.050: COMPENSATION; INCREASE PROCEDURE:
A. The compensation of city council members may be increased beyond the amount provided in section 2.02.030 of this chapter by an ordinance, or by an amendment to an ordinance, but the amount of the increase may not exceed an amount equal to five percent (5%) for each calendar year from the operative date of the last adjustment of the salary in effect when the ordinance, or ordinance amendment, is enacted. No salary ordinance shall be enacted or amended which provides for automatic future increases in salary.
B. Pursuant to City of Redlands Ordinance No. 2886 adopted in accordance with this section 2.02.030, and notwithstanding any other provision of this chapter, the compensation of city council members shall be fourteen hundred dollars ($1,400.00) per month, commencing with the first full City pay period after January 1, 2023.
Section 2. The Mayor shall sign this ordinance and the City Clerk shall certify to the adoption of this ordinance and shall cause it, or a summary of it, to be published once in a newspaper of general circulation within the City, and thereafter, this ordinance shall take effect as provided by law.
________________________________
Mayor, City of Redlands
ATTEST:
_________________________________
Jeanne Donaldson, City Clerk
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3 I:\cmo\Ordinances\2953 Amending Chapter 2.02 City Council Clean.docx I, Jeanne Donaldson, City Clerk, City of Redlands, hereby certify that the foregoing Ordinance was duly adopted by the City Council at the regular meeting thereof, held on the __ day of ___________, 2023, by the following vote:
AYES:
NOES:
ABSENT:
__________________________________
Jeanne Donaldson, City Clerk
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City Council/Financing Authority Meeting I. 5.
DATE: 01/17/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Disclosure of Settlement Agreement and Release of All Claims - Lydia Rodriguez vs City of Redlands; San Bernardino County Superior Court Case No. CIVDS 1935452 (City Attorney Garcia) DISCUSSION:
Attached is a copy of the "Settlement Agreement and Release of All Claims," which reflects the terms and conditions for settlement of the above-mentioned litigation as authorized by the City Manager and City Attorney. In accordance with the City's Municipal Code, and following the spirit of the Brown Act, this matter is on your agenda to notify the public of the settlement negotiated by the City.
SUBMITTED BY:
Larry Alms, Administrative Analyst
REVIEWED BY:
Charles M. Duggan, Jr., City Manager
Yvette M. Abich Garcia,City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Attachments
A. Settlement Agreement
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their respective agents, employees, representatives, officers, directors, divisions, subsidiaries, affiliates, assigns, heirs, successors in interest and shareholders.
8.4 Each party has cooperated in the drafting and preparation of this Agreement. Hence, in any construction to be made of this Agreement, the same shall not be construed against any party.
8.5 In the event of litigation relating to this Agreement, the prevailing party shall be entitled to attorney's fees and costs.
8.6 This Agreement may be executed in counterparts, and when each party has signed and delivered at least one such counterpart, each counterpart shall be deemed an original, and, when taken together with other signed counterparts, shall constitute one Agreement, which shall be binding upon and effective as to all parties.
8.7 The parties expressly agree that the Court shall retain jurisdiction over the tenns of this settlement and shall specifically retain jurisdiction to entertain a motion to enforce the settlement should the need for such a motion arise.
This Agreement, consisting of five pages, is made and entered into on and as of January!_, 2023, in Redlands, California, and is effective as of this date.
BY:
BY:
Agreement of Settlement and General Release
'LY�ftYtUEZ, Plaintiff
CJTY OF REDLANDS
Eddie Tejeda, Mayor
ATTEST
JEANNE DONALDSON, City Clerk
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City Council/Financing Authority Meeting I. 6.
DATE: 01/17/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve a Side Letter Agreement between the City and the Redlands Association of Safety Management Employees (Assistant City Manager McConnell)
MOTION(S):
If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:
I move to approve the Side Letter Agreement between the City and the Redlands Association of Safety Management Employees.
RECOMMENDATION:
Staff recommends City Council approve the Side Letter Agreement between the City and the Redlands Association of Safety Management Employees.
DISCUSSION:
The City recognizes that it is becoming increasingly difficult to hire and retain qualified employees across the organization. The City currently has 90 vacancies. In addition, the employee turnover rate is 15.8% which is a 6.3% increase over the same period last year. In an effort to retain staff, the City is offering a $3,500 retention bonus to its employees. The City met and conferred with the Redlands Association of Safety Management Employees and agreed to the terms as set forth in the attached side letter. Eligible employees will receive the retention bonus within 60 days of approval. All other provisions of the Memorandums of Understanding between the City and the Redlands Association of Safety Management Employees are unaffected by this agreement.
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ALTERNATIVES:
NA
STRATEGIC PLAN:
NA
SUBMITTED BY:
Janice McConnell, Assistant City Manager
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Stephen Crane, Police Commander/RASME President
PREPARED BY:
Tommi Ng, Assistant Director, Human Resources/Risk Management Fiscal Impact
Discussion:
The cost of the retention bonus for the Redlands Association of Safety Management Employees is $14,000. Salary savings will be used to cover these costs.
Attachments
RASME Side Letter
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CITY OF REDLANDS AND REDLANDS ASSOCIATION OF SAFETY MANAGEMENT EMPLOYEES SIDE LETTER OF AGREEMENT (2023)
This Side Letter of Agreement amending the July 1, 2018 — June 30, 2023 Memorandum of Understanding between Redlands Association of Safety Management Employees (RASME) and the City of Redlands ("City") is made and entered into this 17th day of January, 2023. RASME and the City are sometimes individually referred to herein as a "Party" and, together, as the "Parties."
RECITALS
WHEREAS, RASME and the City agreed to a Memorandum of Understanding ("RASME MOU") for the period of July 1, 2018 to June 30, 2023; and
WHEREAS, the Parties now wish to agree to a one-time, $3,500 Retention Bonus; and WHEREAS, representatives of the City and RASME have met and conferred in good faith, and now wish to effect this change with respect to the RASME MOU; NOW, THEREFORE, in consideration of the mutual promises contained herein, RASME and the City agree as follows:
AGREEMENT
Effective within 60 days following approval and adoption of this Side Letter Agreement, the City will provide a one-time $3,500 Retention Bonus for all active employees on payroll at the time of the payout, excluding any employees who received a hiring incentive after October 1, 2022.
CITY OF REDLANDS RASME
_______________________________ _______________________________ Eddie Tejeda, Mayor Stephen Crane, RASME President
Attest:
_______________________________
Jeanne Donaldson, City Clerk
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City Council/Financing Authority Meeting I. 7.
DATE: 01/17/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the First Amendment to the sole source Professional Services Agreement with Keyser Marston Associates, Inc., to extend the term end date to June 30, 2023, allowing for the continued performance of professional services associated with the creation of an Inclusionary Housing program (Development Services Director Desatnik)
MOTION(S):
If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:
I move that City Council approve the First Amendment to extend the term of the agreement to June 30, 2023.
RECOMMENDATION:
Staff recommends that the City Council approve the First Amendment to the sole source agreement with Keyser Marston Associates, Inc., extending the end term of the contract term to June 30, 2023, to allow for the completion of an Inclusionary Housing program which includes the development of the ordinances associated with the implementation of this program.
DISCUSSION:
On October 4, 2022 (Agenda Item No. J.1.), the City Council approved a sole source agreement with Keyser Marston Associates, Inc., to complete a financial evaluation and creation of an Inclusionary Housing program. While the financial evaluation is complete, additional time is needed to meet with and seek input from the Planning Commission, City Council, and the community to develop the policy recommendations.
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ALTERNATIVES:
City Council may elect not to approve this action and provide alternative direction to staff. However, not approving this action would impact the completion of the Inclusionary Housing Program plan.
STRATEGIC PLAN:
Supports Strategic Plan Priority A, Quality of Life,Strategic Objective 2 - Economic Vitality, Implement policies and programs to expand the City's affordable housing.
SUBMITTED BY:
Brian Desatnik, Development Services Director
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:
Tricia Munoz, Development Services/Management Analyst
Fiscal Impact
Fiscal Year: 2022-23
Revenue Generating: No
Appropriation Required Y/N: N
Discussion:
Approval of this item will not result in an impact on the General Fund.
Attachments
First Amendment_Keyser Marston Associates Inc
Original Agreement_Keyser Marston Associates Inc
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1 I:\cmo\Agreements\Keyser Marson Inclusionary Housing Program First Amendment FY22-0104.docx-la
FIRST AMENDMENT TO AGREEMENT TO PERFORM PROFESSIONAL SERVICES
This first amendment (“First Amendment”) to the agreement for the provision of professional services associated with the development of an Inclusionary Housing program (“Agreement”), dated October 4, 2022, by and between the City of Redlands, a municipal corporation and a general law city ( “City”), and Keyser Marston Associates, Inc., a California corporation (“Consultant”), is made and entered into this 17th day of January, 2023.
RECITALS
WHEREAS, the Parties entered into a Professional Services Agreement (“Agreement”) on October 4, 2022, for the provide an Inclusionary Housing program to the City;
WHEREAS, the Parties entered into a First Amendment to the Agreement (“First Amendment”) on January 17, 2023; and
WHEREAS, it is the desire of the Parties to amend their existing Agreement, sp ecifically to make a change extending the deadline for the performance of the services by the Consultant.
NOW, THEREFORE, for good and valuable consideration in the receipt of which is hereby acknowledged City and Consultant agree as follows:
AGREEMENT
Section 1. Article 4 of the Agreement, entitled “ Performance of Services ,” is hereby amended to read as follows:
“4.2 Consultant shall complete the Services by June 30, 2023, unless the Services are terminated earlier as provided for herein.”
Section 2. All other provisions of the Agreement shall remain unchanged by this First Amendment and in effect.
IN WITNESS WHEREOF, the parties have executed this First Amendment, to be effective as of January 17, 2023.
CITY OF REDLANDS KEYSER MARSTON ASSOCIATES, INC.
________________________________ By: ________________________________ Eddie Tejeda, Mayor Kathleen Head, President
ATTEST:
__________________________________
Jeanne Donaldson, City Clerk
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City Council/Financing Authority Meeting I. 8.
DATE: 01/17/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Receive and file Pavement Accelerated Repair Implementation Strategy (PARIS) Program Annual Report (Municipal Utilities and Engineering Director Harris)
MOTION:
If City Council determines the staff recommendation is appropriate, the following motion is provided:
I move that City Council receive and file the Pavement Accelerated Repair Implementation Strategy (PARIS) Program annual report.
RECOMMENDATION:
Staff recommends the City Council receive and file the Pavement Accelerated Repair Implementation Strategy (PARIS) Program annual report.
DISCUSSION:
On March 6, 2012, City Council adopted the comprehensive Pavement Management Program (PMP 2012). The PMP 2012 provided a condition assessment of all City streets, specified street upgrade strategies, and provided timelines and prioritization for street maintenance treatment. At that time, Redlands streets had an average Pavement Condition Index (PCI) score of 53 (on a scale of 0-100, with 0 being a street needing full reconstruction and 100 being a new street). An average PCI of 53 is considered to be poor according to industry standards. As a result, City Council determined the rehabilitation and improvement of the City streets was a top priority. In order to significantly improve the street conditions, staff developed the Pavement Accelerated Repair Implementation Strategy (PARIS) program.
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On September 18, 2012, City Council adopted PARIS with Resolution No. 7219. The PARIS program identified funding sources and specific paving strategies to address the poor condition of the City streets in the most efficient and cost-effective manner. The report outlined paving strategies to upgrade nearly 2/3 of all City streets (440 lane miles) in five (5) phases.
Ordinance No. 2787, adopted by City Council on December 4, 2012, requires the City staff to prepare a report on rate adjustment revenues and other revenues available for street repairs each year. The report also accounts for uses of the money raised by the project and for line item expenses. The most recent reconciliation is provided as Attachment and was reported to the Municipal Utilities and Public Works Commission at their regular meeting on December 5, 2022. The fifth and final phase of the PARIS Project was completed in December 2020 and achieved the original goal to rehabilitate 440 lane miles of streets. Although $57.3M was available for the project, PARIS was successfully completed for $50.5M and the remaining funds were carried over into the Pavement Management Program.
SUBMITTED BY:
John R. Harris, Municipal Utilities and Engineering Director RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
PREPARED BY:
John R. Harris, Municipal Utilities and Engineering Director Attachments
PARIS Reconciliation
PARIS Map
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PARIS Project
Revenue & Expenditures
As of 11/04/2022
FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22
(Preliminary)
Beginning Cash 2,026,873$ 6,135,331$ 6,275,383$ 9,793,684$ 9,880,829$ 3,448,175$ 10,234,522$ 8,198,152$ 9,721,885$ 6,627,871$ Revenues 4,754,695 9,740,264 16,627,340 4,856,857 2,906,641 9,239,827 8,225,190 5,956,727 6,287,043 7,441,910 Expenditures (646,237) (9,600,212) (13,109,039) (4,769,713) (9,339,295) (2,453,480) (10,261,560) (4,432,994) (9,381,057) (11,151,328) Net Income (Loss) 4,108,458 140,052 3,518,301 87,144 (6,432,654) 6,786,347 (2,036,370) 1,523,733 (3,094,014) (3,709,417) Ending Cash 6,135,331$ 6,275,383$ 9,793,684$ 9,880,829$ 3,448,175$ 10,234,522$ 8,198,152$ 9,721,885$ 6,627,871$ 2,918,454$ FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22
(Preliminary)
Beginning Cash -$ 3,095,413$ 2,236,250$ 5,827,838$ 5,114,670$ 413,309$ 7,859,468$ 7,604,471$ 8,929,882$ 5,271,333$ Revenues:
Solid Waste Road Impacts Transfer 3,622,150 3,622,150 3,622,150 3,622,150 3,622,150 3,622,150 3,622,150 3,622,150 3,622,150 3,622,150 Less: Solid Waste Bond Payment (1,308,189) (1,703,875) (1,699,975) (1,699,100) (1,700,700) (1,674,052) (1,676,536) (1,675,516) (1,670,993) Less: iBank 14-105 Payment (195,587) (212,249) (164,934) (203,332) (201,261) (203,218) (203,159) Less: iBank 17-114 Payment (124,535) (175,715) (214,105) (216,056) (213,976) (213,907) Solid Waste - Road Impacts Transfer (net) 3,622,150 2,313,961 1,918,275 1,726,589 1,586,266 1,580,801 1,530,660 1,528,297 1,529,440 1,534,091 Water - Road Impacts Transfer 102,412 102,412 102,412 102,412 102,412 102,412 102,412 102,412 102,412 102,412 Sewer - Road Impacts Transfer 17,088 17,088 17,088 17,088 17,088 17,088 17,088 17,088 17,088 17,088 Water/Sewer - Reconciliation 6,237,739
Paris Soft Costs 350,000 350,000 700,000 350,000 SB1-RMRA 1,641,586 1,368,015 1,265,655 1,428,405 Measure I 3,084,916 1,253,510 1,034,077 2,248,805 Cost Recovery/Reimbursed Exp. 36,186 58,339 Interest Income (77,919) 179,901 220,115 (10,597) 69,152 Bond/Loan Proceeds 13,429,381 1,785,775 6,019,500 - - - - 3,741,650 8,671,200 15,467,156 3,631,864 1,705,766 7,991,882 6,906,563 4,489,436 4,674,262 5,808,292 Expenditures:
PARIS JL 41049 (27,021) (388,198) (5,411) (2) (5) (175,995) PARIS 2013 (1-34) JL 41052 (619,216) (33,975) - - - - - - - PARIS 2013 (35-450) JL 41056 - (8,880,554) (5,870,505) - - - - - - Geotechnical JL 41057 - (227,635) (71,911) (8,182) PARIS (567-960) JL 41060 - - (5,927,741) (4,345,030) 5,979 - - - - PARIS (1029-1490) JL 41063 - - - - (6,000,000) - Colton Paving JL 41064 - - - - (413,101) (1,470) PARIS (567-960) JL 41080 - - - - - - - - - PARIS (1029-1419) JL 41500 - - - - - - PARIS (1491-1740) JL 41501 - - - - - (12,932) (6,812,776) PARIS (1741-1988) JL 41502 - - - - - - (3,534) PARIS (1741-1988) JL 41503 - - - - - (422) - (2,806,818) PARIS 2019 (1741-1988) PL 211001 (7,916,161)
PMP 2021 PMP PL 211003 (8,254,069)
IVDA Mountain View Infra Project (202,818)
No JL - - - - - (346,723) (345,250) (357,206) (416,651) (431,141) PARIS (646,237) (9,530,362) (11,875,569) (4,345,032) (6,407,127) (545,724) (7,161,560) (3,164,025) (8,332,812) (8,888,028) Net Income (Loss) 3,095,413 (859,163) 3,591,587 (713,168) (4,701,361) 7,446,159 (254,997) 1,325,411 (3,658,550) (3,079,736) Ending Cash 3,095,413$ 2,236,250$ 5,827,838$ 5,114,670$ 413,309$ 7,859,468$ 7,604,471$ 8,929,882$ 5,271,333$ 2,191,597$ FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22
(Preliminary)
Beginning Cash $ 2,026,873 3,039,919 4,039,133 3,965,847 4,766,159 3,034,866 2,375,054 593,681 792,003 1,356,539 Revenues:
Measure I 1,009,889 1,039,417 1,113,124 1,111,845 1,166,199 1,232,409 1,233,303 1,426,596 1,612,052 1,711,608 Interest Income 3,156 29,647 47,060 113,148 34,676 15,536 85,324 40,695 729 (77,989) Expenditures:
PARIS - (69,850) (1,233,470) (424,681) (2,932,168) (1,907,756) (3,084,916) (1,253,510) (1,034,077) (2,248,805) Admin Charges (15,084) (15,459) (14,168) (14,495) Net Income (Loss) 1,013,045 999,214 (73,286) 800,312 (1,731,293) (659,811) (1,781,373) 198,322 564,536 (629,681) Ending Cash 3,039,919$ 4,039,133$ 3,965,847$ 4,766,159$ 3,034,866$ 2,375,054$ 593,681$ 792,003$ 1,356,539$ 726,857$ PARIS Project Summary
Local Transportation (209/211) Detail
Measure I (208/210) Detail
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This map was produced by the City of Redlands,
Geographic Information System.
The City of Redlands assumes no warranty or
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on this map.
The data used to generate this map is dynamic
in nature, therefore the information shown may
or may not be the most current.
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City Council/Financing Authority Meeting I. 9.
DATE: 01/17/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve a First Amendment to the Professional Services Agreement with KOA Corporation for the Citywide Left-Turn Pocket Study and determination that approval of the Amendment is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris) MOTION(S):
If City Council determines the staff recommendation is appropriate, the following motions are provided:
I move that City Council determine approval of the First Amendment to the Professional Services Agreement with KOA Corporation for the Citywide Left-Turn Pocket Study is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and
1. I move City Council approve the First Amendment to the Professional Services Agreement with KOA Corporation for the Citywide Left-Turn Pocket Study.
2. RECOMMENDATION:
Staff recommends City Council approve the First Amendment to the Professional Services Agreement with KOA Corporation for the Citywide Left-Turn Pocket Study and determine this action is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act.
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DISCUSSION:
On November 1, 2022, City Council approved a Professional Services Agreement with KOA Corporation (KOA) to complete the Citywide Left-Turn Pocket Study. The Agreement not-to-exceed value is $99,905. Soon after, KOA and staff participated in a project kick-off meeting and determined that additional traffic counts at each unsignalized intersection during the p.m. peak hour are necessary. This task was inadvertently omitted from the original project scope of work. Therefore, staff asked KOA to provide a fee for this additional service.
KOA is able to complete this additional work for a total cost of $9,000, which will increase the Agreement non-to-exceed value to $108,905.
Approval of the First Amendment to the Professional Services Agreement is exempt from environmental review pursuant to Section 15061 (b)(3) of the State's guidelines implementing the California Environmental Quality Act (CEQA) since it will not have any significant effect on the environment.
ALTERNATIVES:
City Council may deny the staff recommendation and provide alternative direction.
STRATEGIC PLAN:
N/A
SUBMITTED BY:
John R. Harris, Municipal Utilities and Engineering Director RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Goutam K. Dobey, City Engineer
PREPARED BY:
Johana Silva, Assistant Engineer
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Fiscal Impact
Discussion:
There is no fiscal impact associated with the approval of the First Amendment to the Agreement. The revised total project cost is included in the FY 22/24 MUED budget.
Attachments
A. First Amendment to KOA Agreement
B. Executed Agreement (Reference only)
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1 I:\cmo\Agreements\KOA First_Amendment FY22-0091.docx-jm
FIRST AMENDMENT TO AGREEMENT TO PERFORM PROFESSIONAL SERVICES
This first amendment (“First Amendment”) to the agreement for professional services to perform the Citywide Left -Turn Pocket Study (“Agreement”), dated November 1, 2022, by and between the City of Redlands, a municipal corporation and a general law city ( “City”), and KOA Corporation, a California consultant (“Consultant”) , is made and entered into this 17 th day of January, 2023.
RECITALS
WHEREAS, it is the desire of the City and Consultant to amend Article 2.1 of their existing Agreement, specifically described in Exhibit “A,” “Scope of Services” to include “Amended Scope of Services,” which is attached hereto by reference, and
WHEREAS, it is the desire of the City and Consultant to amend Article 5.1 of their existing Agreement to increase Consultant’s present total compensation of ninety- nine thousand nine hundred five dollars ($99,905.00) to the amount of one hundred eight thousand nine hundred five dollars ($108,905.00).
NOW, THEREFORE, for good and valuable consideration in the receipt of which is hereby acknowledged City and Consultant agree as follows:
AGREEMENT
Section 1. The scope of work performed by Consultant pursuant to Exhibit “A” of the Agreement, entitled “Scope of Services,” is hereby amended by the attached to include the work that is identified in Exhibit “A,” “Amended Scope of Services,” which is attached hereto and incorporated herein by this reference.
Section 2. Subsection 5.1 of Article 5 of the Agreement, en titled “Payments to Consultant," is hereby amended to read as follows:
“5.1 Total compensation for Consultant’s performance of the Services shall not exceed the amount of one hundred eight thousand nine hundred five dollars ($108,905.00). City shall pay Consultant on a time and materials basis up to the not to exceed amount in accordance with Exhibit "B" entitled "Cost Proposal." Exhibit "B " entitled “Amended Cost Proposal” is attached hereto and incorporated herein by this reference.”
Section 3. All other provisions of the Agreement shall remain unchanged by this First Amendment and in effect.
[SIGNATURES ON NEXT PAGE]
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2 I:\cmo\Agreements\KOA First_Amendment FY22-0091.docx-jm
IN WITNESS WHEREOF, the parties have executed this First A mendment, to be effective as of January 17, 2023.
CITY OF REDLANDS KOA CORPORATION
________________________________ By: ________________________________ Eddie Tejeda, Mayor Min Zhou, CEO/President
ATTEST:
__________________________________
Jeanne Donaldson, City Clerk
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EXHIBIT "A"
AMENDED SCOPE OF SERVICES
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After our initial determination of the study intersection, KOA will field Investigate and verify existing roadway
geometry, including striping, pavement markings, and
signage at each subject intersection against the provided data. We will document the site visit with photos and field notes. We will also observe overall traffic flow at each project location, noting any potential recommendations
for further operational improvements.
KOA’s fee schedule assumes we will analyze up to 120
intersections. The study scope will be refined based on City staff’s input.
The calibrated existing conditions models developed
will be updated with forecast traffic volumes to analyze the level of service of study intersections and left-turn queuing conditions. Traffic simulations will be observed using Synchro and SimTraffic software packages. The
analysis will identify appropriate left-turn pocket lengths and left-turn phasing. The analysis will also include the need to keep or convert shared left-through lanes.
The simulation model outputs of pre-mitigation and
post-mitigation scenarios will be compared to report
the improvements in level of service and queue lengths.
Mitigation measures will be proposed for intersections
determined to have problematic left-turns during existing or future year conditions analysis. Mitigation measures will include low-budget solutions without additional right-of- way measures or long-term improvement measures. These
TASK 4: EVALUATION OF PROJECT
INTERSECTIONS
There are generally three methods in determining storage lengths for left-turn lanes:
• Rule-of-thumb methods
• Queuing theory-based analytical methods
• Traffic model-based methods (Synchro + SimTraffic,
etc.)
For selected intersections, KOA proposes to develop traffic simulation models using Synchro and SimTraffic software packages to evaluate the impact of left-turn lanes and any benefits that the addition of a left-turn lane or increased left-turn storage length may provide, without adding
additional right-of-way. We will create a calibrated Synchro model for existing conditions. Accident history will be a key indicator of intersection safety performance. KOA will review 3-year accident history for each study intersection within the City, focusing on left-turn related and rear-end accidents. The review will help identify intersections where left-turn operations need to be enhanced with safety
features.
Some existing shared left-through travel lanes or short left-turn pockets may not be able to accommodate the
ever-increasing volume of left-turning vehicles in future years. To evaluate future needs, KOA will obtain future year link volumes from the latest San Bernardino Traffic Analysis Model (SBTAM) model and apply NCHRP 255
Post-Processing methodologies to forecast turning
volumes at selected intersections. KOA has worked
with SBCTA before and fully understands the process of
obtaining future traffic model data.
measures can include but are not limited to:
• Optimizing the signal phasing sequence
• Optimizing signal timing parameters to reduce the
delay caused by left-turn lane overflow
• Adding left-turn lanes to reduce the delay caused by
blockage problems
• Extending storage lengths of left-turn pockets to
reduce the possibility of overflow and blockage
problems
Task 4 Deliverables
• Synchro Models
TASK 5: FINAL REPORT
A final technical report with an executive summary will be prepared for this project. The report will summarize the results of our field review, data collection, and engineering analysis for the existing and future year conditions.
The report will include a list of all (up to a total of 120) signalized and unsignalized intersections having existing or potential left-turn issues. The report will summarize evaluation methodologies and criteria to analyze the
operation of existing left-turn pockets and examine
the feasibility of adding left-turn pockets or phases.
Mitigation measures will be presented in the report for each type of left-turn pocket related issue. The findings will be supplemented using easy to understand schematic graphics with map relevance.
Task 3 Deliverables
• List of Study Intersections
Task 5 Deliverables
• Final Technical Report
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EXHIBIT "B"
AMENDED FEE SCHEDULE
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City Council/Financing Authority Meeting I. 10.
DATE: 01/17/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Adopt Resolution No. 8431 supporting the annexation of Assessor Parcel Number 0300-241-16-0000 by the Yucaipa Valley Water District for potable water, recycled water, and wastewater utility services (Municipal Utilities and Engineering Director Harris) MOTION(S):
If City Council determines the staff recommendation is appropriate, the following motion is provided:
I move City Council approval of Resolution No. 8431.
RECOMMENDATION:
Staff recommends City Council approval of Resolution No. 8431.
DISCUSSION:
The Municipal Utilities and Engineering Department (MUED) staff participates with multiple municipalities, agencies, and districts throughout the region to manage water resources for long-term beneficial use within two (2) groundwater basins - the Yucaipa Basin and the Bunker Hill Basin. This effort includes monitoring surface water flows and groundwater extractions to ensure water resources are not over-burdened. MUED also develops and implements recycled water projects and encourages the use of recycled water when practical.
Recently, the owner of an undeveloped property along the north side of Live Oak Canyon Road (APN 0300-241-16-0000) contacted MUED staff about receiving recycled water utility services from the Yucaipa Valley Water District (YVWD).
The property is approximately 31.8 acres and is not currently served by any City of Redlands utilities. YVWD operates and maintains a recycled water distribution pipeline directly adjacent to this property and is able to provide recycled water at this location. The existing City of Redlands recycled water distribution is confined to the area generally north of I-10 and west of I-210, with no plan to Redlands Regular Meeting of 01/17/2023
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confined to the area generally north of I-10 and west of I-210, with no plan to extend into Live Oak Canyon in the near-future. Therefore, staff recommends City Council support for annexing this property into the YVWD.
ALTERNATIVES:
City Council may deny the staff recommendation.
STRATEGIC PLAN:
Redlands Strategic Plan Priority D (5) - Explore City initiatives to address the effect of climate change.
SUBMITTED BY:
John R. Harris, Municipal Utilities and Engineering Director RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Brian Desatnik, Development Services Director
Chris Boatman, Assistant City Manager
PREPARED BY:
John R. Harris, Municipal Utilities and Engineering Director Fiscal Impact
Discussion:
There is no fiscal impact associated with this action.
Attachments
Resolution No. 8431
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1 I:\cmo\Resolutions\8431 Support_Annexation_to_YVWD.docx
RESOLUTION NO. 8431
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS SUPPORTING THE ANNEXATION OF ASSESSOR’S PARCEL NUMBER 0300- 241-16 TO THE YUCAIPA VALLEY WATER DISTRICT FOR DRINKING
WATER, RECYCLED WATER, AND SEWER SERVICE
WHEREAS, the Yucaipa Valley Water District has received a property owner initiated request for the annexation of approximately 31.8 acres (APN 0300-241-16) to the Yucaipa Valley Water District for drinking water, recycled water, and sewer service as shown in Exhibit A; and
WHEREAS, the property owner has expressed an interest in receiving services from Yucaipa Valley Water District beginning with recycled water which will be provided from an existing recycled water pipeline located immediately adjacent to the property; and
WHEREAS, by receiving services from Yucaipa Valley Water District, this property will be less dependent on local groundwater supplies which will reduce the impacts to groundwater dependent ecosystems in Live Oak Canyon; and
WHEREAS, the use of recycled water for irrigation uses in Live Oak Canyon is consistent with the 2035 General Plan which has the overall guiding principle of preserving agricultural land uses around the City of Redland’s periphery as an Emerald Necklace; and
WHEREAS, an active partnership between the City of Redlands and the Yucaipa Valley Water District to expand the use of recycled water and to ultimately minimize the water quality impacts of septic systems in Live Oak Canyon should be further explored to identify mutually favorable projects and funding opportunities.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF REDLANDS HEREBY RESOLVES AS FOLLOWS:
Section 1. The above recitals are true and correct and are incorporated herein by this reference.
Section 2. The City Council finds that the annexation of approximately 31.8 acres of land within the City of Redlands as Assessor’s Parcel Number 0300-241-16 for utility services by the Yucaipa Valley Water District is consistent with the 2035 General Plan and facilitates the goals of enhancing agricultural uses and improved wildlife corridors for property in Live Oak Canyon.
Therefore the City Council supports the annexation of this parcel by the Yucaipa Valley Water District.
ADOPTED, SIGNED AND APPROVED this 17th day of January, 2023.
ATTEST: Eddie Tejeda, Mayor
Jeanne Donaldson, City Clerk
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I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing resolution was duly adopted by the City Council at a special meeting thereof held on the 17th day of January, 2022.
AYES:
NOES:
ABSENT:
ABSTAIN:
Jeanne Donaldson, City Clerk
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Exhibit A
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City Council/Financing Authority Meeting I. 11.
DATE: 01/17/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the Bear Valley Mutual Water Company Stock Purchase Agreement with Erin Barnum (Municipal Utilities and Engineering Director Harris)
MOTION(S):
If City Council determines the staff recommendation is appropriate, the following motion is provided:
I move that City Council approve the Bear Valley Mutual Water Company Stock Purchase Agreement with Erin Barnum
RECOMMENDATION:
Staff recommends City Council approve the Bear Valley Mutual Water Company Stock Purchase Agreement with Erin Barnum for $2,625.
DISCUSSION:
The Municipal Utilities and Engineering Department (MUED) produces and distributes drinking water to approximately 23,000 residential, commercial, and industrial customers within its water service area. Approximately half of all raw water is received from the Santa Ana River and Mill Creek through water entitlements associated with local water company shares. The City owns shares in West Redlands Water Company, Redlands Water Company, Crafton Water Company, Redlands Heights Water Company, Lugonia Water Company, Lugonia Park Water Company, and Bear Valley Mutual Water Company (BVMWC).
Recently, MUED received an unsolicited offer from Erin Barnum to sell fifteen (15) BVMWC shares to the City for $175 per share ($2,625 total). The City currently owns 90,952 of the 250,341 total BVMWC shares (36%). This BVMWC water entitlement provides raw water from the Santa Ana River for treatment at Redlands Regular Meeting of 01/17/2023
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water entitlement provides raw water from the Santa Ana River for treatment at the City's Hinckley Water Treatment Plant. The City is directly entitled to approximately 8,800 Acre-Feet of water through its BVMWC share ownership.
Accepting Ms. Barnum's offer would expand the City's water stock portfolio and provide additional raw water for treatment. The proposed cost per share is typical of recent water company stock sales within the region.
ALTERNATIVES:
City Council may deny the staff recommendation.
STRATEGIC PLAN:
N/A
SUBMITTED BY:
John R. Harris, Municipal Utilities and Engineering Director RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:
John R. Harris, Municipal Utilities and Engineering Director Fiscal Impact
Discussion:
There is no fiscal impact associated with this action. The FY 22/23 Municipal Utilities and Engineering Budget includes sufficient funding for this stock purchase.
Attachments
BVMWC Stock Purchase Agreement
BVMWC Stock Certificate
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I:\cmo\Agreements\BVMWC_Stock_Purchase_Barnum-FY22-0101.doc 1 Stock Purchase Agreement
This Stock Purchase Agreement ("Agreement") is made and entered into as of January 17, 20 23 ("Effective Date"), by and between the City of Redlands ("City") and Erin Barnum, an individual ("Seller"). City and Seller are sometimes collectively referred to in this Agreement as the "Parties" and individually as a "Party."
Recitals
WHEREAS, Seller is currentl y the registered owner of fifteen ( 15) shares of common stock of the Bear Valley Mutual Water Company ("BVMWC"); and
WHEREAS, Seller has agreed to offer City the opportunity to purchase fifteen (15) shares of BVMWC common stock (the "Shares"); and
WHEREAS, City desires to exercise such opportunity to purchase the Shares from Seller, upon the terms and conditions and for the consideration set forth in this Agreement;
NOW, THEREFORE, in consideration of the mutual covenants herein contained, the Parties agree as follows:
Operative Provisions
1. Incorporation of Recitals. The Recitals set forth above are material and by this reference are incorporated herein and made a part of this Agreement.
2. Purchase and Sale of Shares. Subject to the terms and conditions of this Agreement, City agrees to purchase at the Closing, defined below, and Seller agrees to sell to City fifteen (15) shares of common stock of BVMWC for the purchase price of Two Thousand Six Hundred Twenty-Five Dollars ($2,625.00) ("Purchase Price"), payable in immediately available funds at Closing.
3. Closing; Delivery.
(a) The purchase and sale of the Shares shall take place at Laguna Niguel , California , five (5) days after City approves this Agre ement, or at such other time and place as City and Seller mutually agree upon, orally or in writing (which time and place are designated as the "Closing").
(b) At the Closing, City shall deliver to Seller the full Purchase Price by check.
(c) At the Closing, Seller shall deliver to City an original ly executed Stock Assignment in the form attached heret o a s Exhibit "A ,” and by th is reference incorporated herein, relinquishing all right, title and interest in the Shares.
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I:\cmo\Agreements\BVMWC_Stock_Purchase_Barnum-FY22-0101.doc 2 (d) Seller shall deliver to BVMWC original stock Certificate No . 1510 representing fifteen (15) shares, which includes the Shares co ntemplated under this Agree ment, for cancellation and issuance of a new certificate to City, representing the Shares.
4. Representations, W arranties and Covenants of Seller. As a material inducement to the City to enter into this Agreement and to consumm ate the transactions contemp lated hereby, Seller represents and warrants to City as follows:
(a) Authorization. This Agreement, when e xecuted and delivered by Seller, shall constitute a valid and legally binding obligation of Seller, enforceable ag ainst Seller in accordance with i ts terms. The Shares are free and clear of all encumbrances, lie ns and pledges and Seller has the right to se ll the Shares in accordance with the terms of this Agree ment. Seller has all requisite power and authority to enter into this Agreement and to perf orm the transactions contemplated hereby. This Agreement is a legal, valid and binding obligation of S eller, enforceable against S eller in accordance with its terms , except as limited by bankruptcy, insolvency or other laws affect ing creditors' rights gen erally or by the availability of equitable remedies. As of the execution of this Agreement, Seller is a resident of the State of California. (b) Valid Issuance o f Securities . The Shares, wh en sold and delivered in accordance with the terms of this Agre ement, will be fully paid and nonassessable and free of restrictions on transfe r other than restrictions on transfer under applicable state and federal securities laws.
(c) Annual Assessments. Seller shall have paid all annual assessments for the Shares and respective share certificates as of the transfer date. (d) Ownership of Shares of Company . S eller has full voting power and authority over the Shares, sub ject to no pr oxy, shareholders agreement, voting trust or other agreement or arrangement and has full right, power and authority to sell and deliver the Shares to City in the manner provided for in this Agreement. Upon consummation of the transaction contemplated herein, Seller will transfer to City good and valid title to all of the Shares, fr ee and clear of any claim, lien, charge or encumbrance of any nature whatsoever, except the share legend.
(e) Absence of Conflicts . Neither the exec ution and del ivery of this Agreement, nor the consummation of the transactions provided for herein, will (i) conflict with or result in a breach of any agreement to which S eller is a party, (ii) result in a conflict or default under any Agreement by w hich the Shares are bound, or (iii) to the knowledge of S eller, violate any law, ordinance, order, writ, injunction, decree, statute, rule or regulation applicable to Seller. (f) Consents. To the knowledge of S eller, no consent, approval or act ion by any third party or g overnmental authority is required in connection with the execution and delivery by S eller o f this Agreement and the consummation of the transactions contemplated hereby.
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I:\cmo\Agreements\BVMWC_Stock_Purchase_Barnum-FY22-0101.doc 3 (g) Litigation. To the knowledge of S eller, there ar e no actions, suits, proceedings and investigations pending or threatened against or affecting S eller which could impair S eller’s ability to enter into this Agreement or carry out the transactions contemplated hereby.
(h) Claims or Rights Against th e BVMWC. S eller has no right or cl aim against BVMWC for distributions, wages, bonuses or any other compensation or benefits, and there are no existing or pending transactions or claims between BVMWC and Seller. (i) Effect of Closing. Seller acknowledges that as of the closing and the sale of the Shares, Seller will have no right to share in any water rights of BVMWC or receive any water service from BVMWC.
5. Survival. The warranties, representations, and covenants of Seller shall survive the execution of the Agreement and the consum mation of the purchase and sale of the Shares herein described.
6. Miscellaneous Provisions.
(a) Non-assignability. Neither this Agreement, nor any interest herein, shall be assignable by Seller without the prior written consent of City.
(b) Notices. All notices and other communications required or permi tted to be given hereunder shall b e in writing and shall be se nt by First Class mail, p ostage prepaid, deposited in the United States mail in California, and if intended for either Party shall be addressed to the address provided below each Party's name on the signature page of this Agreement. Any Party, by written n otice to the other Party, may change the address for notices to be delivered.
(c) Inurement. Subject to the restrictions against assi gnment set forth above, this Agreement shall insure to th e benefit of, and shall be binding upon, the assigns, successo rs in interest, personal representatives, estates, heirs, and legatees of each of the Parties.
(d) Severability. If any provision of t his Agreement is held by a court of competent jurisdictio n to be invalid, void or unenforce able, the remaining provisio ns of this Agreement shall continue in full force and effect without being impaired or invalidated in any way and shall be construed in accordance with the purpose and intent of this Agreement.
(e) Entire Agreement. This Agreement contains the entire agreement of the Parties, and supersedes any prior written or oral agreement between them concerning the subject matter contained herein. Th ere are no representations , agreements , arrangements, or understandings, oral or written, b etween and among the Parties , relating to the subject matter contained in this Agreement, which are not fully expressed herein.
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I:\cmo\Agreements\BVMWC_Stock_Purchase_Barnum-FY22-0101.doc 4 (f) Counterparts. This Agreement m ay be executed in one or more counterparts, each of which shall be an original, but all of which together shall be deem ed to be one and the same instrument.
(g) Governing Law . All questions with respect to the construction of this Agreement, and the rights and liabilities of the Parties, shall be governed by the laws of the State of California.
(h) Attorneys' Fees . If any action or proceedi ng is brought for the enforcement of this Agreement, or because of an alleged dispute, breach, default, or misrepresentation in connection with any of the provisions of this Agreement, the successful or prevailing Party in such act ion or proceeding shall b e entitled to recover reasonable attorneys' fees and other costs incurred in that action or proceeding, including fees for a Party’s use of in- house counsel, in addition to any other relief to which such Party may be entitled.
(i) Indemnification. From and after the Closing, Seller shall indemnify, defend and hold harmless City and its successors and assigns against and from any and all claims, damages or liability sustained or incurred by City resulting from or arising out of or by virtue of any inaccuracy in or breach of any representation or warranty made by Seller in this Agreement in Section 4.
[signature page follows]
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I:\cmo\Agreements\BVMWC_Stock_Purchase_Barnum-FY22-0101.doc 5 IN WITNESS WHEREOF, the undersigned have executed this Agreement as of the date first set forth above.
SELLER
Erin Barnum
By:
Name: Erin Barnum
Title: Individual
Address: 17 High Bluff
Laguna Niguel, CA 92677
CITY OF REDLANDS
By:
Eddie Tejeda, Mayor
Address: 35 Cajon Street
Redlands, CA 92373
ATTEST:
By:
Jeanne Donaldson, City Clerk
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I:\cmo\Agreements\BVMWC_Stock_Purchase_Barnum-FY22-0101.doc 6 Exhibit "A"
STOCK ASSIGNMENT
ASSIGNMENT SEPARATE FROM SHARE CERTIFICATE
The undersigned, hereby assign s and transfers to City of Redlands, fifteen (15) shares of common stock of Bear Valley Mutual Water Company ("BVMWC"), standing in the name of the City of Redlands, on the books of BVMWC and represented by Stock Certificate Number 1510.
Dated: _____________
Erin Barnum
By:
Name: Erin Barnum
Title: Individual
Address: 17 High Bluff
Laguna Niguel, CA 92677
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City Council/Financing Authority Meeting I. 12.
DATE: 01/17/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve a Professional Services Agreement and Single Source Purchase Order with Wildlife Management Professionals, Inc. for an amount not-to-exceed $24,000 for coyote mitigation services at the Redlands Municipal Airport, and determine that approval of the purchase is exempt from environmental review pursuant to Section 15061 of the State's guidelines implementing the California Environmental Quality Act (Assistant City Manager Boatman) MOTION(S):
If the City Council determines that staff’s recommendation is appropriate, the following motions are provided:
I move to determine that approval of the Professional Services Agreement with Wildlife Management Professionals is exempt from environmental review pursuant to Section 15061 of the State's guidelines implementing the California Environmental Quality Act; and
1. I move that the City Council approve a Professional Services Agreement and a Single Source Purchase Order with Wildlife Management Professionals, Inc, for an amount not-to-exceed $24,000 for coyote mitigation services.
2. RECOMMENDATION:
Board Recommendation
At the regular Airport Advisory Board meeting held on July 21, 2022, the Board voted unanimously to recommend staff to explore solutions to mitigate the increasing coyote population posing a public safety hazard at Redlands Municipal Airport.
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Staff Recommendation
Staff recommends that the City Council determine that approval of the Agreement is exempt from environmental review pursuant to Section 15061 of the State's guidelines implementing the California Environmental Quality Act; approve an agreement and a Single Source Purchase order in an amount not-to-exceed $24,000 with Wildlife Management Professionals for nuisance coyote mitigation services.
DISCUSSION:
The Redlands Municipal Airport (Airport) is a non-controlled general aviation facility owned by the City and managed by the Facilities and Community Services Department Aviation Division. The Airport encompasses 177 acres with one 4,505' runway, designated 8-26, and one parallel taxiway, designated Taxiway "A." There are 199 hangars, 307 tie-downs, and approximately 200-based aircraft. There are currently 9 registered businesses based at the airport.
The Airport is located adjacent to the Santa Ana River Wash area and is surrounded by undeveloped areas to the north. Due to its location, it attracts wildlife activity from time to time, especially coyotes. This activity has resulted in hazardous situations where aircraft during take-offs and landings have experienced near misses of wildlife along the runway, resulting in a threat to public safety.
The services provided in the agreement with Wildlife Management Professionals, Inc. (WMP) are standard practices and will assist with the control of the coyote population and mitigating public safety hazards. WMP has intimate knowledge of the coyote issues that Airport is experiencing as well as familiarity with the wildlife in the surrounding area. Some mitigation activities may include the use of firearms. As such. Redlands Municipal Code Section 9.20.20, prohibits the use of firearms within the City; however, Section 9.20.040 provides an exemption for any person specially licensed by the council to destroy pests.
Staff is recommending approval of the Agreement and a Single Source purchase order in the amount of $24,000 for coyote mitigation services at the Airport. The term of the Agreement is for a period of six (6) months from the effective date with the option to extend two (2) additional one-year terms. Furthermore, approval of the Agreement is exempt from environmental review pursuant to Section 15061 of the State's guidelines implementing the California Environmental Quality Act.
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ALTERNATIVES:
The City Council may elect not to approve the Agreement and the Single Source purchase order for coyote mitigation services or direct staff accordingly.
STRATEGIC PLAN:
NA
SUBMITTED BY:
Chris Boatman, Assistant City Manager
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:
Larry Alms, Administrative Assistant II
Fiscal Impact
Fiscal Year: FY 2022-24
Account No.: 564900-6106
Discussion:
Funding for this service is included in the Airports budget for 22/24.
Attachments
A. Wildlife Management Professionals Agreement
Sole Source Request
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AGREEMENT TO PERFORM PROFESSIONAL SERVICES
This agreement for the provision of Coyote Mitigation Services (“Agreement”) is mad e and entered in this 17th day of January, 2023 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“City”) and Wildlife Management Professionals , Inc ., a California corporation (“Consultant”). City and Consultant are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promis es contained herein, City and Consultant agree as follows:
ARTICLE 1 – ENGAGEMENT OF CONSULTANT
1.1 City hereby engages Consultant to provide Coyote Mitigation Services for City (the “Services”).
1.2 The Services shall be performed by Consulta nt in a profe ssional manner, and Consultant represents that it h as the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional consultants in the industry providing like and similar types of Services.
ARTICLE 2 – SERVICES OF CONSULTANT
2.1 The Services that Consultant is specially licensed and shall perform are more particularly described in Exhibit “A,” titled “Scope of Servi ces,” which is attached hereto and incorporated herein by this reference.
2.2 Consultant shall comply with applicable federal, state and local laws and regulati ons in the performance of this A greement including, but not limited to, any applicable State prevailing wage laws.
ARTICLE 3 – RESPONSIBILITIES OF CITY
3.1 City designates Adarian Lawso n, Airport Su pervisor, as City’s rep resentative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to performance of the Services.
ARTICLE 4 – PERFORMANCE OF SERVICES
4.1 Consultant shall perform and complete the Services in a prompt and diligent manner.
4.2 The term of this Agreement shall be for a period of six (6) months from the Effective Date of this Agreement (the “Initial Term”). The City shall have the option to extend the Initial Term of this Agreement by two (2) additional one- year terms (each, an “Extended Term”), on the same terms and conditions, by providing written notice to Con sultant at least thirty (30) days prior to the expiration of the Initial Term or any Extended Term.
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4.3 If Consultant’s Services include deliverable electronic visual presentation materials, such materials shall be delivered in a fo rm, and made available to C ity, consistent with City Council-adopted policy for the same. It shall be the obligation of Consultant to obtain a copy of such policy from City staff.
ARTICLE 5 – PAYMENTS TO CONSULTANT
5.1 The compensation for Consultant ’s performance of the Services shall not e xceed the amount of four thousand eight hundred dollars ($4,800.00) for the Services provided during the Initial Term. Should this Agreement be extended , the compensation for Consultant’s performance for the Services shall not exceed the amount of nine thousand six hundred ($9,600.00) fo r the first Extended Term; and nine thousand six hundred ($9,600.00) for the second Extended Term, bringing the total possible amount of compensation to a not -to-exceed amount of twenty- four thousand dollars ($ 24,000.00).
For the Initial Term and each Extended Term, City shall pay Consul tant on a time and materials basis up to the not- to-exceed amount in accordance with the rates specified in Exhibit “B,” titled “FEE SCHEDULE” which is attached hereto and incorpora ted herein by this reference.
5.2 Consultant s hall submit monthly invoices to City describing the Services performed during the preceding month. Consultant’s invoices shall include a brief description of the Services performed, the dates the Services were p erformed, the number of hour s spe nt and by whom, and a descri ption of reimbursable expenses related to the Services. City shall pay Consultant no later than thirty (30) days after receipt and approval by City of Consultant’s invoice.
5.3 Any notice or other communication required, o r whi ch may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if depo sited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by first class, cert ified, registered or express mail; in each case prop erly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:
CITY: CONSULTANT:
City Clerk Troy S pillman, Principal Biologist
City of Redlands Wildlife Management Professionals. Inc. 35 Cajon Street 4505 Industrial Street Suite 2A
P.O. Box 3005 (mailing) Simi Valley, CA 93063
Redlands, CA 92373 Email: [email protected]
[email protected] Phone: 805.578.3474
Phone: (909) 798-7531 Fax: 805.578.3448
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3 I:\cmo\Agreements\Wildlife_Management_Professionals-FY22-0102.doc-la ARTICLE 6 – INSURANCE AND INDEMNIFICATION
6.1 The following insurance coverage required by this Agreem ent shall b e maintained by Consultant for the du ration of its pe rformance of the Services. Consultant shall not perform any Services unless and until the required insurance listed below is obtained by Consultant. Consultant shall provide City with certificates of insurance and endorsements evidencing such insurance pri or to commencement of the Services. Insurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City.
A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Consultant is self -insured or exempt from the workers’ compensation law s of the State of California. Consultant shall execute and provide City with Exhibit “ C ,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.
B. Comprehensive General L iability insur ance with car riers acceptable to C ity in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate , for public liability, property damage and personal injury is required. City shall be name d as an additional insured and such insurance shall be primary and non- contributing to any insurance or self -insurance maintained by City.
C. Consultant shall secure and maintain professional liability insurance throughout the term of this A greement in the a mount of One Million Dollars ($1,000,000) per claim made.
D. Business Auto L iability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Consultant owned vehicles used in connection with Consultant’s provision of the Services, hired and non-owned vehicles, and employee non-ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.
E. Consultant is expressly prohibited from assigning or subcontracting any of the Services without the prior written consent of City. In the event of mutual agreem ent by the Parties to assign or subcontract a portion of the Services, Consultant shall add such assignee or subcontractor as an additional insured to the insurance policies required hereby and provide City with the insurance endorsements prior to any Services being performed by the assignee or subcontractor.
6.2 Consultant shall defend, indemnify and hold harmless City and its elected and appointed officials, employees and agents from and against any and all claims, losses or liability, including attorneys’ fees, arising f rom injury or dea th to persons or damage to property Redlands Regular Meeting of 01/17/2023
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4 I:\cmo\Agreements\Wildlife_Management_Professionals-FY22-0102.doc-la occasioned by any negligent act or omission by, or the willful misconduct of, Consultant, or its officers, employees and agents in performing the Services.
ARTICLE 7 – CONFLICTS OF INTEREST
7.1 Consultant covenants and repre sents that it d oes not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by the pe rformance o f Consultant’s Services. Consultant further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.
7.2 Consultant agrees it is not a de signated e mployee within the meaning of th e Political Reform Act because Consultant:
A. Does not make a governmental decision whether to:
(i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke a ny City permit, license, application, certification, approval, order or similar authorization or entitlement; (iii) authorize City to enter into, modify or renew a contract; (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof.
B. Does not serve in a staff capacity with City and in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an ind ividual holding a position specified in City’s Conflict of Interest Code under Government Code section 87302.
7.3 In the event City determines that Consultant must disclose its financial interests, Consultant shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic I nterests, with the City Clerk’s office pursuant to the written instructions provided by the City Clerk.
ARTICLE 8 – GENERAL CONSIDERATIONS
8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys’ fees, including fees for the use of in-house counsel by a Party.
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8.2 Consultant shall not assign any of the Services, e xcept with the prior written approval of City and in s trict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, result in City’s immediate termination of this Agreement.
8.3 Consultant is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor . Neither City nor any its agents shall have control over the conduct of Consultant or Consultant’s em ployees, except as herein set forth. Consultant shall supply all necessary tools and instrumentalities required to perform the Services. Assigned personnel employed by Consultant are for its account only, and in no event shall Consultant or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City. Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor sha ll Consultant have any authority, e xpress or implied, to bind City to any obligation.
8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less than five (5) days prior written notice to Consultant of City’s intent to termin ate. If this Agreement is terminate d by City, an adjustment to Consultant’s compensation shall be made, but (1) no amount shall be allowed for anticipated profit or unperformed S ervices, and (2) any payment due Consultant at the time of te rmination may be adjusted to the extent of any addit ional costs to City occasioned by any default by Consultant. Upon receipt of a termination notice , Consultant shall immediately discontinue its provision of the Services and, within five (5) days of the date of the term ination notice, deliv er or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related data, design calculations, drawings, specifications, reports, estimates, summaries a nd such other information a nd materials as may have been accumulated by Consultant in performing the Services. Consultant shall be compensated on a pro-rata basis for Services completed up to the date of termination.
8.5 Consultant shall maintain books, ledge rs, invoices, accounts and other re cords and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Consultant.
8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein, any amendment to this Agreement shall be in writing, approved by City and signed by City and Consultant.
8.7 This Agreement shall be governed by and construed in accordance with the laws of the State of California , without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in connection with thi s Agreement shall be tried Redlands Regular Meeting of 01/17/2023
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6 I:\cmo\Agreements\Wildlife_Management_Professionals-FY22-0102.doc-la and litigated only in the state courts located in San Bernardino County, California, and the federal courts located in Riverside County, California.
8.8 If one or more of the sentences, clauses, paragraphs or section s contained in t his Agreement is d eclared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sente nces, clauses, paragraphs o r sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.
IN WITNESS WHEREOF, duly authorized representatives of City and Consultant have signed in confirmation of this Agreement.
CITY OF REDLANDS CONSULTANT
By: ___________________________ By: _________________________ Eddie Tejeda, Mayor Troy Spillman, Principal Biologist
ATTEST:
___________________________
Jeanne Donaldson, City Clerk
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7 I:\cmo\Agreements\Wildlife_Management_Professionals-FY22-0102.doc-la EXHIBIT "A"
Scope of work: Coyote Mitigation Services at Redlands Municipal Airport
Provide up to 30 months of coyote mitigation services to assist the control of the coyote population at the Redlands Municipal Airport. Services to include:
- Identify access points, trails, fence breaks, drainage canals, etc., where coyotes are entering the airport grounds.
- Strategic placement of one to twelve traps at access points. - Daily monitoring of traps
- Removal of coyotes
- Reset traps as needed
- Use of rubber projectiles to mitigate or eliminate public safety hazards posed by coyote population on the airport runway and other locations of the Redlands Municipal Airport.
- All trapping methods comply with California’s Department of Fish and Wildlife standards.
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8 I:\cmo\Agreements\Wildlife_Management_Professionals-FY22-0102.doc-la EXHIBIT "B"
FEE SCHEDULE
Service Frequency Unit Price Term Total
Coyote Relocation
Service
Monthly $800.00 per month
6 months initial term
$4,800.00
Coyote Relocation
Service
Monthly $800.00 per month
12 months 1st term
$9,600.00
Coyote Relocation
Service
Monthly $800.00 per month
12 months 2nd term
$9,600.00
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9 I:\cmo\Agreements\Wildlife_Management_Professionals-FY22-0102.doc-la EXHIBIT "C"
WORKERS’ COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one o r more of the following ways:
(a) By being insur ed against liabi lity to pay compensation by one or more insurer s duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consen t to self-insure, ei ther as an individual employe r, or as one emp loyer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relatio ns of ab ility to self-insure and to pay any compensation that may become due to his or her employees.
CHECK ONE
_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers ’ Comp ensation or to undertake self - insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).
_____I affirm that at all times, in performing the work and activ ities required or permitted under this Agreement, I shall not emp loy any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any t ime, if I employ any person such that I become subject to the workers ’ c ompensation law s of California, immediately I shall provide the City with a certificate of consent to self -insure, or a certification of workers’ compensation insurance.
I certify under pen alty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.
Wildlife Management Professionals, Inc.
By: Date: ___________________
Troy Spillman, Principal Biologist
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City Council/Financing Authority Meeting I. 13.
DATE: 01/17/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the request for in-kind support for $5,554 related to the Downtown Redlands Artwalk event hosted by the Kid's Cures Foundation to be held on March 26, 2023; approve a request to close East State and 5th Streets; authorize the request for the sale and consumption of alcoholic beverages in Ed Hales Park; and determine that the approval of the request is exempt from environmental review pursuant to Section 15311(c) of the state’s guidelines implementing the California Environmental Quality Act (Assistant City Manager Boatman)
MOTION(S):
If the City Council determines that staff's recommendation is appropriate, the following motions are provided:
I move that the City Council determine that approval of the event is exempt from environmental review pursuant to Section 15311(c) of the state’s guidelines implementing the California Environmental Quality Act;
1. I move to authorize and approve a request for in-kind support in the amount of $5,544 related to this event;
2. I move to authorize the temporary closure of East State Street from Orange Street to 7th Street and 5th Street from Redlands Boulevard to State Street on March 26, 2023; and
3. I move to approve the request for the sale and consumption of alcoholic beverages in Ed Hales Park.
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RECOMMENDATION:
Staff recommends that City Council determine that approval of the event is exempt from environmental review pursuant to Section 15311(c) of the state’s guidelines implementing the California Environmental Quality Act (CEQA) and approve the temporary street closure of East State and 5th Streets on March 26, 2023, for the Artwalk event. Additionally, staff recommends that the City Council direct staff accordingly concerning the request for in-kind support and the request for the sale and consumption of alcoholic beverages.
DISCUSSION:
The Facilities and Community Services Department manages the administration and issuance of permits for special events held in public areas of the City. Upon the issuance of a special event permit, the event may take place contingent on the event organizer paying the required fees. The City recognizes the value of partnering with non-profit agencies and organizations to provide services beneficial to the community. In an effort to provide support for programs that provide a community benefit, the City Council will, from time to time, consider the authorization of in-kind support including the use of city resources and facilities in support of a special event.
The Kid's Cures Foundation has reserved Ed Hales Park for Sunday, March 26, 2023, from 9:00 a.m. to 7:00 p.m., for the Downtown Redlands Artwalk event.
They are also requesting approval to temporarily close East State Street from Orange Street to 7th Street and 5th Street from Redlands Boulevard to State Street for the event. Additionally, they are requesting in-kind support in the amount of $5,544 for departmental resources including Police Personnel, and the reservation of Ed Hales Park. The Kid's Cures foundation is a non-profit organization operating out of the City of Beaumont, CA.
The Citrograph Foundation will be responsible for operating the proposed pouring station and for obtaining the daily license to serve alcohol from the Office of Alcohol Beverage Control. The Citrograph Foundation is requesting permission to serve beer and wine at the event that will end no later than 5:00 p.m. The City Council's approval is necessary to authorize the consumption of alcohol for this event due to its location. Staff's approval authority is limited to only enclosed public areas in public parks as defined by Resolution No. 7559; therefore, the granting of this request is outside city staff's purview.
The event is exempt from the requirements of the California Environmental Quality Act’s guidelines pursuant to Section 15311(c). Section 15311(c), accessory structures Class 11 consists of construction, or replacement of minor structure accessory to existing commercial, industrial, or institutional facilities, including placement of seasonal or temporary use items such as mobile food Redlands Regular Meeting of 01/17/2023
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units, portable restrooms or similar items in generally the same locations from time to time in publicly owned parks or other facilities designed for public use.
ALTERNATIVES:
The City Council may deny the request or waive a portion of the fees.
STRATEGIC PLAN:
Priority A - Quality of Life, Strategic Objective 1. Beautification, Arts and Culture.
SUBMITTED BY:
Chris Boatman, Assistant City Manager
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Christopher R. Catren, Police Chief
PREPARED BY:
Larry Alms, Administrative Assistant II
Fiscal Impact
Fiscal Year: FY2022-23
Appropriation Required Y/N: N
Amount: $5,450
Discussion:
In anticipation of the City Council's consideration of this request, staff has compiled the following table outlining costs related to fees established by resolution of the City Council and departmental charges pertaining to personnel and equipment resources necessary for the support of the event. The departmental charges are costs outside of normal city operations that would not be incurred by the City if the special event was not taking place.
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Departmental Charges
(Personnel & Equipment)
2022 Amount Type 2023
Amount
Police Personnel1 $5,450.00 Hard Cost $5,450.00
Personnel & Equipment Subtotal $5,450.00 $5,450.00
Fees Established by City Council
Resolution
Ed Hales Park Reservation Permit $94.00 Soft Cost $94.00 Fees Subtotal $94.00 $94.00
Total Departmental Charges and
Fees
$5,450.00
(hard)
$94.00(soft)
$5,544.00
(Total)
$5,544.00
1Personnel costs are calculated conservatively assuming the highest staff cost scenario. Actual costs may vary on the day of the event based on the actual staff present. Actual costs will be confirmed following the event and will be included in a reconciliation report presented to the City Council.
The following table summarizes the total estimated costs associated with the use of City resources and in-kind support approved for events scheduled during Fiscal Year 2022-23 to date:
TABLE 2: FY 2022-23 Fee Waivers to date
Hard Costs Soft Costs Deposits
Refunded
In-kind support
Amount
Net
Amount
$171,216.00 $72,335.50 $5,500.00 $249,051.50 $243,551.50 Attachments
A. In-Kind Support Request
B. Authorization to Serve Alcohol
C. Verification of Nonprofit
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In-Kind Support Request
Group/Organization Name:
Event Name:
Event Date(s):
Primary Contact Name & Title:
Mailing Address:
Phone Number: E-Mail Address:
Is your Group/Organization
a Registered Non-Profit:
Beginning Time: End Time:
No
Yes Non-Profit Federal Tax ID Number:
Describe Your Request:
Location(s):
Rain Out Date:
Traffic (Personnel, equipment, cones, barricades, no-parking Police (Public Safety Personnel)
Fire (Paramedics, Inspectors)
Parks (Cleanup Personnel, Ball Field Lights)
Facility
Refuse/Recycling (Event Receptacles, Roll-Off Service) acquired by Event Organizers through Redlands Customer Service Other
Select and Describe All City Provided Services That May Apply to Your Request :
Does your Group/Organization
Presently Have Liability Insurance?
Has your Group/Organization received fee
waivers from the City in the past?
Yes
No
Department may require smaller events to comply with
City recycling practices as a condition of waiving fees.
Updated 6/2021
City of Redlands
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To Be Completed by the City of Redlands
Received By:
I certify that all statements on this application are true and complete to the best of my knowledge.
Signature: Title:
Date: Please Print Your Name:
Proposed Event Previous Event
Actuals
Attendance: Redlands
Residents
Food & Beverage Sales
Merchandise Sales
Ticket/Entrance Fees
Total Revenue
Other
Attendance: Non-
Residents
Vendors
As a part of our commitment to fiscal responsibility, the City of Redlands gathers data associated with the economic and social benefits associated with in-kind support. Please provide estimates, as applicable, for your event.
Positive outcomes for your
organization from this
Describe what economic
benefit and impact t
his
event will bring to the City:
In April 2002,
the City Council adopted Resolution No. 6038, which encourages groups or organizations requesting in-kind support from the City to use local businesses when procuring goods and services associated with the event. Receipts will need to be submitted through a
follow up form. Failure to submit post event documentation (within 15 days) may affect future requests.
Date Received:
Notes:
City Council Approval:City Manager Approval:
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Other Names
Determination Letter
A favorable determination letter is issued by the IRS if an organization meets the requirements for tax-exempt status under the Code section the organization applied. Final Letters
Publication 78 Data
Organizations eligible to receive tax-deductible charitable contributions. Users may rely on this list in determining deductibility of their contributions.
On Publication 78 Data List: Yes
Deductibility Code:
PC
Form 990-N (e-Postcard)
Organizations who have filed a 990-N (e-Postcard) annual electronic notice. Most small organizations that receive less than $50,000 fall into this category.
Tax Year 2010 Form 990-N (e-Postcard)
MENU HELP
Home Tax Exempt Organization Search Kids Cures Foundation Back to Search Results
Kids Cures Foundation
EIN: 26-3909923 | Beaumont, CA, United States
Details about Kids cures foundation https://apps.irs.gov/app/eos/detailsPage?ein=263909923&name=Kids... 1 of 2 9/15/2022, 1:53 PM
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Tax Year 2009 Form 990-N (e-Postcard)
Tax Year 2008 Form 990-N (e-Postcard)
Copies of Returns (990, 990-EZ, 990-PF, 990-T)
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City Council/Financing Authority Meeting I. 14.
DATE: 01/17/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve a First Amendment to the Public Works Contract with My Electrician Inc. for the Redlands Bowl Electrical and Theatrical Lighting Upgrade, to extend time for completion by ninety (90) calendar days (Assistant City Manager Boatman)
MOTION(S):
If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:
I move to approve the First Amendment to the Public Works Contract with My Electrician Inc. for the Redlands Bowl Electrical and Theatrical Lighting Upgrade Project to extend the time for completion by ninety (90) calendar days.
RECOMMENDATION:
Staff recommends City Council approve the First Amendment to the Public Works Contract with My Electrician Inc. for the Redlands Bowl Electrical and Theatrical Lighting Upgrade Project to extend the time for completion by ninety (90) calendar days.
DISCUSSION:
On October 18, 2022, the City Council approved a Public Works Contract with My Electrician Inc. to construct the Redlands Bowl Electrical and Theatrical Lighting Upgrade project for an amount not-to-exceed $2,000,000. The scope of the project consists of the removal and replacement of the existing theatrical sound and lighting system, including new towers, equipment, and a new utility service to provide sufficient power. Recently, My Electrician Inc. notified staff that the lead time for project materials is lengthy and exceeds the contract completion deadline. Therefore, staff is recommending a contract amendment to increase the contract time for completion by ninety (90) calendar days, resulting in a revised contract time for project completion of one hundred eighty (180) Redlands Regular Meeting of 01/17/2023
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in a revised contract time for project completion of one hundred eighty (180) calendar days. The contractor is aware of the upcoming Bowl season and staff has discussed various contingencies to ensure the Bowl is to use prior to the start of the season. This is the only contract revision proposed.
ALTERNATIVES:
City Council may elect not to approve this amendment. However, electing not to approve this amendment may result in the scope of the project not being completed as planned.
STRATEGIC PLAN:
Not applicable
SUBMITTED BY:
Chris Boatman, Assistant City Manager
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:
Jawad Naderi, Associate Engineer
Fiscal Impact
Discussion:
Approval of this amendment has no impact on the General Fund.
Attachments
My Electrician Inc. First Amendment
My Electrician Public Works Contract
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1 I:\cmo\Agreements\My Electrician First Amendment FY22-0099.docx
FIRST AMENDMENT TO PUBLIC WORKS CONSTRUCTION CONTRACT
This first amendment (“First Amendment”) to the Public Works Construction Contract for the Redlands Bowl Electrical and Theatrical Lighting Upgrade Project for the (“Contract”), dated October 18, 2022, by and between the City of Redlands, a municipal corporation and a general law city (“City”), and My Electrician Inc. (“Contractor”), is made and entered into this 17th day of January, 2023.
RECITALS
WHEREAS, it is the desire of the City and Contractor to amend their existing Contract , specifically to amend the time for completion of the contract to April 30, 2023.
NOW, THEREFORE, for good and valuable consideration in the receipt of which is hereby acknowledge City and Contractor agree as follows:
AGREEMENT
Section 1. Section 3 of the contract, entitled “Time for completion,” is hereby amended to read as follows:
“ TIME FOR COMPLETION: The Work shall be completed within one hundred eighty (180) calendar days from and after the date of City’s issuance of a Notice to Proceed to Contractor.”
Section 2. All other provisions of the Agreement shall remain unchanged by this First Amendment and in effect.
Section 3. This Amendment may be executed in counterparts, each of which shall be deemed an original, but all of which, together, shall constitute one and the same instrument.
CITY OF REDLANDS MY ELECTRICIAN, INC.
By: _______________________________ By: ________________________________ Eddie Tejeda, Mayor Brian M. Alston, President
ATTEST:
__________________________________
Jeanne Donaldson, City Clerk
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City Council/Financing Authority Meeting I. 15.
DATE: 01/17/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve a Second Amendment to the Public Works Contract with DEARK E&C, INC. for the Senior Center Outdoor Dining Facilities Construction Project No. 03012022JN to extend the time for completion by sixty (60) calendar days and determine that the project is categorically exempt from environmental review pursuant to Section 15061 of the State's guidelines implementing the California Environmental Quality Act (Assistant City Manager Boatman)
MOTION(S):
If the City Council determines that staff’s recommendation is appropriate, the following motions are provided:
I move to determine that the approval of the agreement is exempt from an environmental review pursuant to Section 15061 of the State's CEQA guidelines; and
1. I move to approve the Second Amendment to the Public Works Contract with DEARK E&C, INC. for the Senior Center Outdoor Dining Facilities Construction Project to extend the time for completion by sixty (60) calendar days.
2. RECOMMENDATION:
Staff recommends City Council approve the Second Amendment to the Public Works Contract with DEARK E&C, INC. for the Senior Center Outdoor Dining Facilities Construction project to extend the time for completion by sixty (60) calendar days. Staff further recommends that the approval of the agreement is exempt from an environmental review pursuant to Section 15061 of the state's CEQA guidelines, pertaining to the common sense rule.
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DISCUSSION:
On June 21, 2022, City Council approved a Public Works Contract with DEARK E&C, INC. to construct the Senior Center Outdoor Dining Facilities Construction project for an amount not-to-exceed $314,190. This project is funded by the County of San Bernardino's Fiscal Year 2021-22 Community Development Block Grant COVID-19 (CDBG-CV3). The scope of the work includes the construction of an ADA-compliant ramp, fabrication and installation of guardrails, chain link fence and gate, concrete block wall, storm drain and raised planters at the City's Senior Center.
On October 18, 2022, City Council approved the First Amendment to the Public Works Contract (Contract), extending the contract's completion time to January 21, 2023. However, DEARK E&C, INC. recently notified staff that the lead time for project materials is longer than anticipated and exceeds the contract completion deadline. Therefore, staff is recommending a contract amendment to increase the time for completion by sixty (60) calendar days, resulting in a revised contract time for project completion of two hundred forty (240) calendar days. This is the second contract revision proposed. Furthermore, the approval of the agreement is exempt from an environmental review pursuant to Section 15061 of the state's CEQA guidelines, pertaining to the common sense exemption.
ALTERNATIVES:
City Council may elect not to approve this action. However, electing not to approve this action may result in the project not being completed and a loss or reduction of CDBG funding in the future.
STRATEGIC PLAN:
Not applicable.
SUBMITTED BY:
Chris Boatman, Assistant City Manager
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
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PREPARED BY:
Jawad Naderi, Associate Engineer
Fiscal Impact
Discussion:
Approval of this amendment has no impact on the General Fund, the project has been funded by grants.
Attachments
DEARK Second Amendment
DEARK Public Works Contract
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1 I:\cmo\Agreements\Deark Second Amendment FY22-0100.docx-la
SECOND AMENDMENT TO PUBLIC WORKS CONSTRUCTION CONTRACT
This second amendment (“Second Amendment”) to the Public Works Construction Contract for the Senior Center Outdoor Dining Facilities Construction Project for the (“Contract”), dated June 21, 2022, by and between the City of Redlands, a municipal corporation and a general law city (“City”), and DEARK E&C, INC. (“ Contractor”), is made and entered into this 17th day of January, 2023.
RECITALS
WHEREAS, it is the desire of the City and Contractor to amend their existing Contract , specifically to amend the time for completion of the contract to March 22, 2023.
NOW, THEREFORE, for good and valuable consideration in the receipt of which is hereby acknowledge City and Contractor agree as follows:
AGREEMENT
Section 1. Section 3 of the contract, entitled “Time for completion,” is hereby amended to read as follows:
3 “ TIME FOR COMPLETION: The Work shall be completed within two hundred forty (240) calendar days from and after the date of City’s issuance of a Notice to Proceed to Contractor.”
Section 2. All other provisions of the Agreement shall remain unchanged by this Second Amendment and in effect.
Section 3. This Amendment may be executed in counterparts, each of which shall be deemed an original, but all of which, together, shall constitute one and the same instrument.
CITY OF REDLANDS DEARK E&C, INC.
By: _______________________________ By: ________________________________ Eddie Tejeda, Mayor Dong Keun Jin, President
ATTEST:
__________________________________
Jeanne Donaldson, City Clerk
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City Council/Financing Authority Meeting I. 16.
DATE: 01/17/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve a Professional Services Agreement and Single Source Purchase Order with Coffman Associates, Inc. for an amount not to exceed $98,650 to conduct a wildlife hazard assessment and prepare a wildlife hazard management plan, approve an additional appropriation in the amount of $98,650 and determine that the project is categorically exempt from environmental review pursuant to Section 15306 of the State's guidelines implementing the California Environmental Quality Act (Assistant City Manager Boatman).
MOTION(S):
If the City Council determines that staff’s recommendation is appropriate, the following motions are provided:
I move that the City Council determine approval of the agreement with Coffman Associates, Inc. is categorically exempt from environmental review pursuant to Section 15306 of State's guidelines implementing the California Environmental Quality Act; and
1. I move that the City Council approve an additional appropriation in the amount of $98,650 from the Airport Projects and Grants fund; and
2. I move that the City Council approve a Professional Services Agreement and Single Source Purchase Order with Coffman Associates, Inc. for an amount not to exceed $98,650.
3. RECOMMENDATION:
Staff recommends that the City Council determine that approval of the agreement with Coffman Associates, Inc. is categorically exempt from environmental review pursuant to Section 15306 of the State's guidelines implementing the California Environmental Quality Act. Staff also recommends that the City Council approve an additional appropriation in the Redlands Regular Meeting of 01/17/2023
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amount of $98,650. Furthermore, staff recommends that the City Council approve a Professional Services Agreement and Single Source Purchase Order with Coffman Associates, Inc. to conduct a wildlife hazard assessment and prepare a wildlife hazard management plan for the Redlands Municipal Airport.
DISCUSSION:
Redlands Municipal Airport (Airport) is a non-controlled general aviation facility owned by the City and managed by the Facilities and Community Services Department Aviation Division. The Airport encompasses 177 acres with one 4,505-foot runway, designated 8-26, and one parallel taxiway, designated Taxiway "A." There are 199 hangars, 307 tie-downs, and approximately 290 air-based aircraft. There are currently 9 registered businesses based at the airport.
Staff recently applied for and was awarded grant funding in the amount of $98,650 from the Federal Aviation Administration (FAA) to conduct a wildlife hazard assessment and prepare a wildlife hazard management plan. The Airport has seen significant increases in wildlife populations in the surrounding area and these tasks will help guide airport management’s actions to ensure a safe operating space for aircraft.
Staff is recommending approval of a Professional Services Agreement and a Single Source purchase order with Coffman Associates, inc for an amount not to exceed $98,650.The term of the agreement is for two years. The services provided in the agreement with Coffman Associates, Inc. will ensure the development of a wildlife hazard management plan and future operations at the city's airport. Coffman Associates has intimate knowledge of Redlands Airport, the surrounding area, current users, current operations, and expertise in airport facilities and operations. In addition, Coffman Associates developed the City's Airport Land Use Plan and is currently conducting an update.
Furthermore, the proposed project is categorically exempt from the requirements of the State's guidelines implementing the California Environmental Quality Act (CEQA) pursuant to Section 15306 as the proposed activities are for information gathering purposes only and to develop a plan for future adoption.
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ALTERNATIVES:
The City Council may elect not to approve the Agreement and Single Source Purchase Order with Coffman Associates, inc., or the additional appropriation and direct staff accordingly.
STRATEGIC PLAN:
Not Applicable
SUBMITTED BY:
Chris Boatman, Assistant City Manager
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:
Donald Craw, Senior Manager
Fiscal Impact
Fiscal Year: FY 2022-23
Revenue Generating: Yes
Appropriation Required Y/N: Yes
Amount: $98,650
Budgeted Y/N: N
Account No.: 564910-6710 & 4407
Discussion:
FAA Grant 3-06-0195-021-2022 in the amount of $98,650 was awarded to the City by the FAA in July 2022. The additional appropriation will appropriate both the grant revenue and grant-related expenditures in the Airport Projects and Grants orgkey (564910); 10% of the total project cost is to be paid by the City, per the terms of the grant agreement.
Attachments
Grant Agreement
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Grant Agreement
Sole Source Request
Coffman Professional Services Agreement
Additional Appropriation
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U.S. Department
of Transportation
Federal Aviation
Administration
Airports Division
Western-Pacific Region
California
Los Angeles Airports District
Office:
777 S Aviation Blvd, Ste 150
El Segundo, CA 90245
{{DateTime_es_:signer1:calc(now()):format(date," mmmm d, yyyy")}} Honorable Mr. Barich
City of Redlands
35 Cajon Street
Suite 222
Redlands, CA 92373
Dear Mr. Barich:
The Grant Offer for Airport Improvement Program (AIP) Project No. 3-06-0195-021-2022 at Redlands Municipal Airport is attached for execution. This letter outlines the steps you must take to properly enter into this agreement and provides other useful information. Please read the conditions, special conditions, and assurances that comprise the grant offer carefully.
You may not make any modification to the text, terms or conditions of the grant offer.
Steps You Must Take to Enter Into Agreement.
To properly enter into this agreement, you must do the following:
1. The governing body must give authority to execute the grant to the individual(s) signing the grant, i.e., the person signing the document must be the sponsor’s authorized representative(s) (hereinafter “authorized representative”).
2. The authorized representative must execute the grant by adding their electronic signature to the appropriate certificate at the end of the agreement.
3. Once the authorized representative has electronically signed the grant, the sponsor‘s attorney(s) will automatically receive an email notification.
4. On
the same day or after the authorized representative has signed the grant, the sponsor‘s attorney(s) will add their electronic signature to the appropriate certificate at the end of the agreement.
5. If there are co-
sponsors, the authorized representative(s) and sponsor‘s attorney(s) must follow the above procedures to fully execute the grant and finalize the process. Signatures must be obtained and finalized no later than August 31, 2022.
6. T he fully executed grant will then be automatically sent to all parties as an email attachment.
Payment. Subject to the requirements in 2 CFR § 200.305 (Federal Payment), each payment request for reimbursement under this grant must be made electronically via the Delphi eInvoicing System. Please see the attached Grant Agreement for more information regarding the use of this System.
Project Timing. The terms and conditions of this agreement require you to complete the project without undue delay and no later than the Period of Performance end date (1,460 days from the grant execution July 26, 2022
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date). We will be monitoring your progress to ensure proper stewardship of these Federal funds. We expect you to submit payment requests for reimbursement of allowable incurred project expenses consistent with project progress. Your grant may be placed in “inactive” status if you do not make draws on a regular basis, which will affect your ability to receive future grant offers. Costs incurred after the Period of Performance ends are generally not allowable and will be rejected unless authorized by the FAA in advance.
Reporting. U
ntil the grant is completed and closed, you are responsible for submitting formal reports as follows:
• For all grants, you must submit by December 31st of each year this grant is open:
1. A signed/dated SF-270 (Request for Advance or Reimbursement for non-construction projects) or SF-271 or equivalent (Outlay Report and Request for Reimbursement for Construction Programs), and
2. An SF-425 (Federal Financial Report).
• For non-construction projects, you must submit FAA Form 5100-140, Performance Report within 30 days of the end of the Federal fiscal year.
• For construction projects, you must submit FAA Form 5370-1, Construction Progress and Inspection Report, within 30 days of the end of each Federal fiscal quarter.
Audit Requirements. As a condition of receiving Federal assistance under this award, you must comply with audit requirements as established under 2 CFR part 200. Subpart F requires non-Federal entities that expend $750,000 or more in Federal awards to conduct a single or program specific audit for that year. Note that this includes Federal expenditures made under other Federal-assistance programs.
Please take appropriate and necessary action to ensure your organization will comply with applicable audit requirements and standards.
Closeout. On
ce the project(s) is completed and all costs are determined, we ask that you work with your FAA contact indicated below to close the project without delay and submit the necessary final closeout documentation as required by your Region/Airports District Office.
FAA Contact Information. Gail Campos, (424) 405-7269, [email protected] is the assigned program manager for this grant and is readily available to assist you and your designated representative with the requirements stated herein.
We sincerely value your cooperation in these efforts and look forward to working with you to complete th
is important project.
Sincerely,
{{Sig_es_:signer1: signature}}
Cathryn Cason
Manager
[ADO has discretion to delegate signature authority to Program Manager] Cathryn G. Cason (Jul 26, 2022 09:48 PDT)
Cathryn G. Cason
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U.S. Department
of Transportation
Federal Aviation
Administration
FAA Airport Improvement Program (AIP)
GRANT AGREEMENT
Part I - Offer
Federal Award Offer Date {{DateTime_es_:signer1:calc(now()):format(date," mmmm d, yyyy")}}
Airport/Planning Area Redlands Municipal Airport
FY2022 AIP Grant Number 3-06-0195-021-2022
Unique Entity Identifier VCE6UFMK6PL5
TO: City of Redlands
(herein called the "Sponsor")
FROM: The United States of America (acting through the Federal Aviation Administration, herein called the "FAA")
WHEREAS, the Sponsor has submitted to the FAA a Project Application dated July 15, 2022, for a grant of Federal funds for a project at or associated with the Redlands Municipal Airport, which is included as part of this Grant Agreement; and
WHEREAS, the FAA has approved a project for the Redlands Municipal Airport (herein called the “Project”) consisting of the following:
Airport Wildlife Hazard Assessment/Management Plan
which is more fully described in the Project Application.
N
OW THEREFORE, Pursuant to and for the purpose of carrying out the Title 49, United States Code (U.S.C.), Chapters 471 and 475; 49 U.S.C. §§ 40101 et seq., and 48103; FAA Reauthorization Act of 2018 (Public Law Number 115-254); the Department of Transportation Appropriations Act, 2021 (Public Law 116-260, Division L); the Consolidated Appropriations Act, 2022 (Public Law 117-103); and the representations contained in the Project Application; and in consideration of: (a) the Sponsor’s adoption and ratification of the Grant Assurances attached hereto; (b) the Sponsor’s acceptance of this Offer; and (c) the benefits to accrue to the United States and the public from the accomplishment of the Project and compliance with the Grant Assurance and conditions as herein provided; July 26, 2022
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THE FEDERAL AVIATION ADMINISTRATION, FOR AND ON BEHALF OF THE UNITED STATES, HEREBY OFFERS AND AGREES to pay ninety (90) percent of the allowable costs incurred accomplishing the Project as the United States share of the Project.
Assistance Listings Number (Formerly CFDA Number): 20.106 This Offer is made on and SUBJECT TO THE FOLLOWING TERMS AND CONDITIONS:
CONDITIONS
1. Maximum Obligation. The maximum obligation of the United States payable under this Offer is $98,650.
The following amounts represent a breakdown of the maximum obligation for the purpose of es
tablishing allowable amounts for any future grant amendment, which may increase the foregoing maximum obligation of the United States under the provisions of 49 U.S.C. § 47108(b):
$ 98,650 for planning
$ 0 airport development or noise program implementation; and, $ 0 for land acquisition.
2. Grant Performance. Thi s Grant Agreement is subject to the following Federal award requirements:
a. Period of Performance:
1. Shall start on the date the Sponsor formally accepts this Agreement and is the date signed by the last Sponsor signatory to the Agreement. The end date of the Period of Performance is 4 years (1,460 calendar days) from the date of acceptance. The Period of Performance end date shall not affect, relieve, or reduce Sponsor obligations and assurances that extend beyond the closeout of this Grant Agreement.
2. Means the total estimated time interval between the start of an initial Federal award and the planned end date, which may include one or more funded portions or budget periods. (2 Code of Federal Regulations (CFR) § 200.1).
b. Budget Period:
1. For this Grant is 4 years (1,460 calendar days) and follows the same start and end date as the period of performance provided in paragraph (2)(a)(1). Pursuant to 2 CFR § 200.403(h), the Sponsor may charge to the Grant only allowable costs incurred during the Budget Period.
2. Means the time interval from the start date of a funded portion of an award to the end date of that funded portion during which the Sponsor is authorized to expend the funds awarded, including any funds carried forward or other revisions pursuant to 2 CFR § 200.308.
c. Close Out and Termination
1. Unless the FAA authorizes a written extension, the Sponsor must submit all Grant closeout documentation and liquidate (pay-off) all obligations incurred under this award no later than 120 calendar days after the end date of the period of performance. If the Sponsor does not submit all required closeout documentation within this time period, the FAA will proceed to close out the grant within one year of the period of performance end date with the information available at the end of 120 days. (2 CFR § 200.344).
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2. The FAA may terminate this Grant, in whole or in part, in accordance with the conditions set forth in 2 CFR § 200.340, or other Federal regulatory or statutory authorities as applicable.
3. I
neligible or Unallowable Costs. The Sponsor must not include any costs in the project that the FAA has determined to be ineligible or unallowable.
4. Indirect Costs - S ponsor. The Sponsor may charge indirect costs under this award by applying the indirect cost rate identified in the project application as accepted by the FAA, to allowable costs for Sponsor direct salaries and wages.
5. Determining the Final Federal Share of Costs. T
he United States’ share of allowable project costs
will be made in accordance with 49 U.S.C. § 47109, the regulations, policies, and procedures of the Secretary of Transportation (“Secretary”), and any superseding legislation. Final determination of the United States’ share will be based upon the final audit of the total amount of allowable project costs and settlement will be made for any upward or downward adjustments to the Federal share of costs.
6. Completing t
he Project Without Delay and in Conformance with Requirements. The Sponsor must carry out and complete the project without undue delays and in accordance with this Agreement, 49 U.S.C. Chapters 471 and 475, and the regulations, and the Secretary’s policies and procedures.
Per 2 CFR § 200.308, the Sponsor agrees to report and request prior FAA approval for any disengagement from performing the project that exceeds three months or a 25 percent reduction in time devoted to the project. The report must include a reason for the project stoppage. The Sponsor also agrees to comply with the grant assurances, which are part of this Agreement.
7. Amendments or Withdrawals before Grant Acceptance. T he FAA reserves the right to amend or
withdraw this offer at any time prior to its acceptance by the Sponsor.
8. Offer Expiration Date. T his offer will expire and the United States will not be obligated to pay any part of the costs of the project unless this offer has been accepted by the Sponsor on or before August 31, 2022, or such subsequent date as may be prescribed in writing by the FAA.
9. Improper Use of Federal Funds. Th e Sponsor must take all steps, including litigation if necessary, to recover Federal funds spent fraudulently, wastefully, or in violation of Federal antitrust statutes, or misused in any other manner for any project upon which Federal funds have been expended. For the purposes of this Grant Agreement, the term “Federal funds” means funds however used or dispersed by the Sponsor, that were originally paid pursuant to this or any other Federal grant agreement. The Sponsor must obtain the approval of the Secretary as to any determination of the amount of the Federal share of such funds. The Sponsor must return the recovered Federal share, including funds recovered by settlement, order, or judgment, to the Secretary. The Sponsor must furnish to the Secretary, upon request, all documents and records pertaining to the determination of the amount of the Federal share or to any settlement, litigation, negotiation, or other efforts taken to recover such funds. All settlements or other final positions of the Sponsor, in court or otherwise, involving the recovery of such Federal share require advance approval by the Secretary.
10. United States Not Liable for Damage or Injury
. The United States is not responsible or liable for
damage to property or injury to persons which may arise from, or be incident to, compliance with this Grant Agreement.
11. System for Award Management (SAM) Registration and Unique Entity Identifier (UEI).
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a. Requirement for System for Award Management (SAM): Unless the Sponsor is exempted from this requirement under 2 CFR § 25.110, the Sponsor must maintain the currency of its information in the SAM until the Sponsor submits the final financial report required under this Grant, or receives the final payment, whichever is later. This requires that the Sponsor review and update the information at least annually after the initial registration and more frequently if required by changes in information or another award term. Additional information about registration procedures may be found at the SAM website (currently at http://www.sam.gov). b. Unique entity identifier (UEI) means a 12-character alpha-numeric value used to identify a specific commercial, nonprofit or governmental entity. A UEI may be obtained from SAM.gov at https://sam.gov/content/entity-registration.
12. Electronic Grant Payment(s). Unless otherwise directed by the FAA, the Sponsor must make each payment request under this Agreement electronically via the Delphi eInvoicing System for Department of Transportation (DOT) Financial Assistance Awardees.
13. Informal Letter Amendment of AIP Projects. I
f, during the life of the project, the FAA determines
that the maximum grant obligation of the United States exceeds the expected needs of the Sponsor by $25,000 or five percent (5%), whichever is greater, the FAA can issue a letter amendment to the Sponsor unilaterally reducing the maximum obligation.
The FAA can also issue a letter to the Sponsor increasing the maximum obligation if there is an o
verrun in the total actual eligible and allowable project costs to cover the amount of the overrun provided it will not exceed the statutory limitations for grant amendments. The FAA’s authority to increase the maximum obligation does not apply to the “planning” component of Condition No. 1, Maximum Obligation.
The FAA can also issue an informal letter amendment that modifies the grant description to correct administrative errors or to delete work items if the FAA finds it advantageous and in the best interests of the United States.
An informal letter amendment has the same force and effect as a formal grant amendment.
14. A
ir and Water Quality . The Sponsor is required to comply with all applicable air and water quality standards for all projects in this grant. If the Sponsor fails to comply with this requirement, the FAA may suspend, cancel, or terminate this Grant Agreement.
15. Financial Reporting and Payment Requirements. T he Sponsor will comply with all Federal financial reporting requirements and payment requirements, including submittal of timely and accurate reports.
16. Buy American. U
nless otherwise approved in advance by the FAA, in accordance with 49 U.S.C. § 50101, the Sponsor will not acquire or permit any contractor or subcontractor to acquire any steel or manufactured products produced outside the United States to be used for any project for which funds are provided under this grant. The Sponsor will include a provision implementing Buy American in every contract and subcontract awarded under this Grant.
17. Build America, Buy America. The
sponsor must comply with the requirements under the Build America, Buy America Act (Public Law 117-58).
18. Maximum Obligation Increase. In accordance with 49 U.S.C. § 47108(b)(3), as amended, the maximum obligation of the United States, as stated in Condition No. 1, Maximum Obligation, of this Grant Offer:
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a. May not be increased for a planning project;
b. May be increased by not more than 15 percent for development projects if funds are available; c. May be increased by not more than the greater of the following for a land project, if funds are available:
1. 15 percent; or
2. 25 percent of the total increase in allowable project costs attributable to acquiring an interest in the land.
If the sponsor requests an increase, any eligible increase in funding will be subject to the United States Government share as provided in 49 U.S.C. § 47110, or other superseding legislation if applicable, for the fiscal year appropriation with which the increase is funded. The FAA is not responsible for the same Federal share provided herein for any amount increased over the initial grant amount. The FAA may adjust the Federal share as applicable through an informal letter of amendment.
19. A
udits for Sponsors.
PUBLIC SPONSORS. The Sponsor must provide for a Single Audit or program-specific audit in accordance with 2 CFR Part 200. The Sponsor must submit the audit reporting package to the Federal Audit Clearinghouse on the Federal Audit Clearinghouse’s Internet Data Entry System at http://harvester.census.gov/facweb/. Upon request of the FAA, the Sponsor shall provide one copy of the completed audit to the FAA. Sponsors that expend less than $750,000 in Federal awards and are exempt from Federal audit requirements must make records available for review or audit by the appropriate Federal agency officials, State, and Government Accountability Office. The FAA and other appropriate Federal agencies may request additional information to meet all Federal audit requirements.
20. Suspension or Debarment. W
hen entering into a “covered transaction” as defined by 2 CFR § 180.200, the Sponsor must:
a. Ve rify the non -Federal entity is eligible to participate in this Federal program by:
1. Checking the excluded parties list system (EPLS) as maintained within the System for Award Management (SAM) to determine if the non-Federal entity is excluded or disqualified; or
2. Collecting a certification statement from the non-Federal entity attesting they are not excluded or disqualified from participating; or
3. Adding a clause or condition to covered transactions attesting the individual or firm are not excluded or disqualified from participating.
b. Require prime contractors to comply with 2 CFR § 180.330 when entering into lower-tier transactions (e.g., Sub-contracts).
c. Immediately disclose in writing to the FAA whenever (1) the Sponsor learns they have entered into a covered transaction with an ineligible entity or (2) the Public Sponsor suspends or debars a contractor, person, or entity.
21. B
an on Texting While Driving .
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a. In accordance with Executive Order 13513, Federal Leadership on Reducing Text Messaging While Driving, October 1, 2009, and DOT Order 3902.10, Text Messaging While Driving, December 30, 2009, the Sponsor is encouraged to:
1. Adopt and enforce workplace safety policies to decrease crashes caused by distracted drivers including policies to ban text messaging while driving when performing any work for, or on behalf of, the Federal government, including work relating to a grant or subgrant.
2. Conduct workplace safety initiatives in a manner commensurate with the size of the business, such as:
a. Establishment of new rules and programs or re-evaluation of existing programs to prohibit text messaging while driving; and
b. Education, awareness, and other outreach to employees about the safety risks associated with texting while driving.
b. The Sponsor must insert the substance of this clause on banning texting while driving in all subgrants, contracts, and subcontracts funded with this Grant.
22. T
rafficking in Persons.
a. You as the recipient, your employees, subrecipients under this Grant, and subrecipients’ employees may not:
1. Engage in severe forms of trafficking in persons during the period of time that the Grant and applicable conditions are in effect;
2. Procure a commercial sex act during the period of time that the Grant and applicable conditions are in effect; or
3. Use forced labor in the performance of the Grant or any subgrants under this Grant. b. We as the Federal awarding agency, may unilaterally terminate this Grant, without penalty, if you or a subrecipient that is a private entity:
1. Is determined to have violated a prohibition in paragraph (a) of this condition; or
2. Has an employee who is determined by the agency official authorized to terminate the Grant to have violated a prohibition in paragraph (a) of this Condition through conduct that is either –
a. Associated with performance under this Grant; or
b. Imputed to the subrecipient using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2 CFR Part 180, OMB Guidelines to Agencies on Government-wide Debarment and Suspension (Nonprocurement), as implemented by our agency at 2 CFR Part 1200. c. You must inform us immediately of any information you receive from any source alleging a violation of a prohibition in paragraph (a) of this Condition. d. Our right to terminate unilaterally that is described in paragraph (a) of this Condition:
1. Implements section 106(g) of the Trafficking Victims Protection Act of 2000 (TVPA), as amended (22 U.S.C. § 7104(g)), and
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2. Is in addition to all other remedies for noncompliance that are available to us under this Grant Agreement.
23. A IP Funded Work Included in a PFC Application. Within 90 days of acceptance of this Grant Agreement, the Sponsor must submit to the FAA an amendment to any approved Passenger Facility Charge (PFC) application that contains an approved PFC project also covered under this Grant Agreement as described in the project application. The airport sponsor may not make any expenditure under this Grant Agreement until project work addressed under this Grant Agreement is removed from an approved PFC application by amendment.
24. Exhibit “A” Property Map. The Exhibit “A” Property Map dated [Enter Date], is incorporated herein by reference or is submitted with the project application and made part of this Grant Agreement.
25. Employee Protection from Reprisal.
a. Prohibition of Reprisals
1. In accordance with 41 U.S.C. § 4712, an employee of a Sponsor, grantee, subgrantee, contractor, or subcontractor may not be discharged, demoted, or otherwise discriminated against as a reprisal for disclosing to a person or body described in sub-paragraph (a)(2) below, information that the employee reasonably believes is evidence of:
i. Gross mismanagement of a Federal grant;
ii. Gross waste of Federal funds;
iii. An abuse of authority relating to implementation or use of Federal funds; iv. A substantial and specific danger to public health or safety; or v. A violation of law, rule, or regulation related to a Federal grant.
2. Persons and bodies covered. The persons and bodies to which a disclosure by an employee is covered are as follows:
i. A member of Congress or a representative of a committee of Congress; ii. An Inspector General;
iii. The Government Accountability Office;
iv. A Federal employee responsible for contract or grant oversight or management at the relevant agency;
v. A court or grand jury;
vi. A management official or other employee of the Sponsor, contractor, or subcontractor who has the responsibility to investigate, discover, or address misconduct; or vii. An authorized official of the Department of Justice or other law enforcement agency.
3. Submission of Complaint. A person who believes that they have been subjected to a reprisal prohibited by paragraph (a) of this Condition may submit a complaint regarding the reprisal to the Office of Inspector General (OIG) for the U.S. Department of Transportation.
4. Time Limitation for Submittal of a Complaint. A complaint may not be brought under this subsection more than three years after the date on which the alleged reprisal took place.
5. Required Actions of the Inspector General. Actions, limitations, and exceptions of the Inspector General’s office are established under 41 U.S.C. § 4712(b).
6. Assumption of Rights to Civil Remedy. Upon receipt of an explanation of a decision not to conduct or continue an investigation by the OIG, the person submitting a complaint assumes the right to a civil remedy under 41 U.S.C. § 4712(c)(2).
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SPECIAL CONDITIONS
26. Buy American Executive Orders. The Sponsor agrees to abide by applicable Executive Orders in effect at the time this Grant Agreement is executed, including Executive Order 14005, Ensuring the Future Is Made in All of America by All of America’s Workers.
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The Sponsor’s acceptance of this Offer and ratification and adoption of the Project Application incorporated herein shall be evidenced by execution of this instrument by the Sponsor, as hereinafter provided, and this Offer and Acceptance shall comprise a Grant Agreement, constituting the contractual obligations and rights of the United States and the Sponsor with respect to the accomplishment of the Project and compliance with the Grant Assurances, terms, and conditions as provided herein. Such Grant Agreement shall become effective upon the Sponsor’s acceptance of this Offer.
Please read the following information: By signing this document, you are agreeing that you have reviewed the following consumer disclosure information and consent to transact business using electronic communications, to receive notices and disclosures electronically, and to utilize electronic signatures in lieu of using paper documents. You are not required to receive notices and disclosures or sign documents electronically. If you prefer not to do so, you may request to receive paper copies and withdraw your consent at any time.
I declare under penalty of perjury that the foregoing is true and correct. 1 UNITED STATES OF AMERICA
FEDERAL AVIATION ADMINISTRATION
{{Sig_es_:signer1:signature:dimension(height=12mm, width=70mm}} (Signature)
{{N_es_:signer1:fullname }}
(Typed Name)
{{*Ttl_es_:signer1:title }} (Title of FAA Official)
1 Knowingly and willfully providing false information to the Federal government is a violation of 18 U.S.C. § 1001 (False Statements) and could subject you to fines, imprisonment, or both.
Cathryn G. Cason (Jul 26, 2022 09:48 PDT)
Cathryn G. Cason
Cathryn G. Cason
Manager, Los Angeles Airports District Office
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Part II - Acceptance
The Sponsor does hereby ratify and adopt all assurances, statements, representations, warranties, covenants, and agreements contained in the Project Application and incorporated materials referred to in the foregoing Offer, and does hereby accept this Offer and by such acceptance agrees to comply with all of the Grant Assurances, terms, and conditions in this Offer and in the Project Application.
Please read the following information: By signing this document, you are agreeing that you have reviewed the following consumer disclosure information and consent to transact business using electronic communications, to receive notices and disclosures electronically, and to utilize electronic signatures in lieu of using paper documents. You are not required to receive notices and disclosures or sign documents electronically. If you prefer not to do so, you may request to receive paper copies and withdraw your consent at any time.
I declare under penalty of perjury that the foregoing is true and correct. 2 Dated {{DateTime_es_:signer2:calc(now()):format(date," mmmm d, yyyy")}}
City of Redlands
(Name of Sponsor)
{{Sig_es_:signer2:signature:dimension(height=12mm, width=70mm}} (Signature of Sponsor’s Authorized Official)
By: {{N_es_:signer2:fullname }} (Typed Name of Sponsor’s Authorized Official)
Title: {{*Ttl_es_:signer2:title }} (Title of Sponsor’s Authorized Official)
2 Knowingly and willfully providing false information to the Federal government is a violation of 18 U.S.C. § 1001 (False Statements) and could subject you to fines, imprisonment, or both.
Paul T Barich (Jul 26, 2022 10:01 PDT)
Paul T Barich
July 26, 2022
Paul T Barich
Mayor of Redlands
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CERTIFICATE OF SPONSOR’S ATTORNEY
I, {{N_es_:signer3: fullname}}, acting as Attorney for the Sponsor do hereby certify:
That in my opinion the Sponsor is empowered to enter into the foregoing Grant Agreement under the laws of the State of __California__. Further, I have examined the foregoing Grant Agreement and the actions taken by said Sponsor and Sponsor’s official representative, who has been duly authorized to execute this Grant Agreement, which is in all respects due and proper and in accordance with the laws of the said State; and Title 49, United States Code (U.S.C.), Chapters 471 and 475; 49 U.S.C. §§ 40101 et seq., and 48103; FAA Reauthorization Act of 2018 (Public Law Number 115-254); the Department of Transportation Appropriations Act, 2021 (Public Law 116-260, Division L); the Consolidated Appropriations Act, 2022 (Public Law 117-103); and the representations contained in the Project Application. In addition, for grants involving projects to be carried out on property not owned by the Sponsor, there are no legal impediments that will prevent full performance by the Sponsor. Further, it is my opinion that the said Grant Agreement constitutes a legal and binding obligation of the Sponsor in accordance with the terms thereof.
Please read the following informat
ion: By signing this document, you are agreeing that you have reviewed the following consumer disclosure information and consent to transact business using electronic communications, to receive notices and disclosures electronically, and to utilize electronic signatures in lieu of using paper documents. You are not required to receive notices and disclosures or sign documents electronically. If you prefer not to do so, you may request to receive paper copies and withdraw your consent at any time.
I declare under penalty of perjury that the foregoing is true and correct. 3 Dated at {{DateTime_es_:signer3:calc(now()):format(date," mmmm d, yyyy")}} By: {{Sig_es_:signer3:signature:dimension(height=12mm, width=70mm}} (Signature of Sponsor’s Attorney)
3 Knowingly and willfully providing false information to the Federal government is a violation of 18 U.S.C. § 1001 (False Statements) and could subject you to fines, imprisonment, or both.
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ASSURANCES
AIRPORT SPONSORS
A. General.
1. These assurances shall be complied with in the performance of grant agreements for airport development, airport planning, and noise compatibility program grants for airport sponsors.
2. These assurances are required to be submitted as part of the project application by sponsors requesting funds under the provisions of Title 49, U.S.C., subtitle VII, as amended. As used herein, the term "public agency sponsor" means a public agency with control of a public-use airport; the term "private sponsor" means a private owner of a public-use airport; and the term "sponsor" includes both public agency sponsors and private sponsors.
3. Upon acceptance of this grant offer by the sponsor, these assurances are incorporated in and become part of this Grant Agreement.
B. Duration and Applicability.
1. Airport development or Noise Compatibility Program Projects Undertaken by a Public Agency Sponsor.
The terms, conditions and assurances of this Grant Agreement shall remain in full force and effect throughout the useful life of the facilities developed or equipment acquired for an airport development or noise compatibility program project, or throughout the useful life of the project items installed within a facility under a noise compatibility program project, but in any event not to exceed twenty (20) years from the date of acceptance of a grant offer of Federal funds for the project. However, there shall be no limit on the duration of the assurances regarding Exclusive Rights and Airport Revenue so long as the airport is used as an airport. There shall be no limit on the duration of the terms, conditions, and assurances with respect to real property acquired with federal funds. Furthermore, the duration of the Civil Rights assurance shall be specified in the assurances.
2. Airport Development or Noise Compatibility Projects Undertaken by a Private Sponsor.
The preceding paragraph (1) also applies to a private sponsor except that the useful life of project items installed within a facility or the useful life of the facilities developed or equipment acquired under an airport development or noise compatibility program project shall be no less than ten (10) years from the date of acceptance of Federal aid for the project.
3. Airport Planning Undertaken by a Sponsor.
Unless otherwise specified in this Grant Agreement, only Assurances 1, 2, 3, 5, 6, 13, 18, 23, 25, 30, 32, 33, 34, and 37 in Section C apply to planning projects. The terms, conditions, and assurances of this Grant Agreement shall remain in full force and effect during the life of the project; there shall be no limit on the duration of the assurances regarding Exclusive Rights and Airport Revenue so long as the airport is used as an airport.
C. Sponsor Certification.
The sponsor hereby assures and certifies, with respect to this grant that:
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1. General Federal Requirements
It will comply with all applicable Federal laws, regulations, executive orders, policies, guidelines, and requirements as they relate to the application, acceptance, and use of Federal funds for this Grant including but not limited to the following:
FEDERAL LEGISLATION
a. 49, U.S.C., subtitle VII, as amended.
b. Davis-Bacon Act, as amended — 40 U.S.C. §§ 3141-3144, 3146, and 3147, et seq.1 c. Federal Fair Labor Standards Act - 29 U.S.C. § 201, et seq. d. Hatch Act – 5 U.S.C. § 1501, et seq.2
e. Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, 42 U.S.C. § 4601, et seq.1, 2
f. National Historic Preservation Act of 1966 – Section 106 - 54 U.S.C. § 306108.1.1 g. Archeological and Historic Preservation Act of 1974 - 54 U.S.C. § 312501, et seq.1 h. Native Americans Grave Repatriation Act - 25 U.S.C. Section § 3001, et seq. i. Clean Air Act, P.L. 90-148, as amended - 42 U.S.C. § 7401, et seq. j. Coastal Zone Management Act, P.L. 92-583, as amended - 16 U.S.C. § 1451, et seq. k. Flood Disaster Protection Act of 1973 – Section 102(a) - 42 U.S.C. § 4012a.1 l. 49 U.S.C. § 303, (formerly known as Section 4(f)).
m. Rehabilitation Act of 1973 - 29 U.S.C. § 794.
n. Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252) (prohibits discrimination on the basis of race, color, national origin). o. Americans with Disabilities Act of 1990, as amended, (42 U.S.C. § 12101 et seq.) (prohibits discrimination on the basis of disability).
p. Age Discrimination Act of 1975 - 42 U.S.C. § 6101, et seq. q. American Indian Religious Freedom Act, P.L. 95-341, as amended. r. Architectural Barriers Act of 1968, as amended - 42 U.S.C. § 4151, et seq. 1 s. Powerplant and Industrial Fuel Use Act of 1978 – Section 403 - 42 U.S.C. § 8373.1 t. Contract Work Hours and Safety Standards Act - 40 U.S.C. § 3701, et seq.1 u. Copeland Anti-kickback Act - 18 U.S.C. § 874.1
v. National Environmental Policy Act of 1969 - 42 U.S.C. § 4321, et seq.1 w. Wild and Scenic Rivers Act, P.L. 90-542, as amended – 16 U.S.C. § 1271, et seq. x. Single Audit Act of 1984 - 31 U.S.C. § 7501, et seq.2 y. Drug-Free Workplace Act of 1988 - 41 U.S.C. §§ 8101 through 8105. z. The Federal Funding Accountability and Transparency Act of 2006, as amended (P.L. 109-282, as amended by section 6202 of P.L. 110-252).
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aa. Civil Rights Restoration Act of 1987, P.L. 100-259. bb. Build America, Buy America Act, P.L. 117-58, Title IX.
EXECUTIVE ORDERS
a. Executive Order 11246 – Equal Employment Opportunity1 b. Executive Order 11990 – Protection of Wetlands
c. Executive Order 11998 – Flood Plain Management
d. Executive Order 12372 – Intergovernmental Review of Federal Programs e. Executive Order 12699 – Seismic Safety of Federal and Federally Assisted New Building Construction1
f. Executive Order 12898 – Environmental Justice
g. Executive Order 13166 – Improving Access to Services for Persons with Limited English Proficiency
h. Executive Order 13985 – Executive Order on Advancing Racial Equity and Support for Underserved Communities Through the Federal Government
i. Executive Order 13988 – Preventing and Combating Discrimination on the Basis of Gender Identity or Sexual Orientation
j. Executive Order 14005 – Ensuring the Future is Made in all of America by All of America’s Workers
k. Executive Order 14008 – Tackling the Climate Crisis at Home and Abroad
FEDERAL REGULATIONS
a. 2 CFR Part 180 – OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement).
b. 2 CFR Part 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.4, 5
c. 2 CFR Part 1200 – Nonprocurement Suspension and Debarment. d. 14 CFR Part 13 – Investigative and Enforcement Procedures. e. 14 CFR Part 16 – Rules of Practice For Federally-Assisted Airport Enforcement Proceedings. f. 14 CFR Part 150 – Airport Noise Compatibility Planning. g. 28 CFR Part 35 – Nondiscrimination on the Basis of Disability in State and Local Government Services.
h. 28 CFR § 50.3 – U.S. Department of Justice Guidelines for the Enforcement of Title VI of the Civil Rights Act of 1964.
i. 29 CFR Part 1 – Procedures for Predetermination of Wage Rates.1 j. 29 CFR Part 3 – Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States.1 Redlands Regular Meeting of 01/17/2023
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k. 29 CFR Part 5 – Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction (Also Labor Standards Provisions Applicable to Nonconstruction Contracts Subject to the Contract Work Hours and Safety Standards Act).1 l. 41 CFR Part 60 – Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor (Federal and Federally-assisted contracting requirements).1 m. 49 CFR Part 20 – New Restrictions on Lobbying.
n. 49 CFR Part 21 – Nondiscrimination in Federally-Assisted Programs of the Department of Transportation - Effectuation of Title VI of the Civil Rights Act of 1964. o. 49 CFR Part 23 – Participation by Disadvantage Business Enterprise in Airport Concessions. p. 49 CFR Part 24 – Uniform Relocation Assistance and Real Property Acquisition for Federal and Federally-Assisted Programs.1 2
q. 49 CFR Part 26 – Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs.
r. 49 CFR Part 27 – Nondiscrimination on the Basis of Disability in Programs or Activities Receiving Federal Financial Assistance.1
s. 49 CFR Part 28 – Enforcement of Nondiscrimination on the Basis of Handicap in Programs or Activities Conducted by the Department of Transportation. t. 49 CFR Part 30 – Denial of Public Works Contracts to Suppliers of Goods and Services of Countries That Deny Procurement Market Access to U.S. Contractors. u. 49 CFR Part 32 – Governmentwide Requirements for Drug-Free Workplace (Financial Assistance).
v. 49 CFR Part 37 – Transportation Services for Individuals with Disabilities (ADA). w. 49 CFR Part 38 – Americans with Disabilities Act (ADA) Accessibility Specifications for Transportation Vehicles.
x. 49 CFR Part 41 – Seismic Safety.
FOOTNOTES TO ASSURANCE (C)(1)
1 These laws do not apply to airport planning sponsors. 2 These laws do not apply to private sponsors.
3 2 CFR Part 200 contains requirements for State and Local Governments receiving Federal assistance. Any requirement levied upon State and Local Governments by this regulation shall apply where applicable to private sponsors receiving Federal assistance under Title 49, United States Code.
4 Cost principles established in 2 CFR part 200 subpart E must be used as guidelines for determining the eligibility of specific types of expenses. 5 Audit requirements established in 2 CFR part 200 subpart F are the guidelines for audits.
SPECIFIC ASSURANCES
Specific assurances required to be included in grant agreements by any of the above laws, regulations or circulars are incorporated by reference in this grant agreement.
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2. Responsibility and Authority of the Sponsor.
a. Public Agency Sponsor:
It has legal authority to apply for this Grant, and to finance and carry out the proposed project; that a resolution, motion or similar action has been duly adopted or passed as an official act of the applicant's governing body authorizing the filing of the application, including all understandings and assurances contained therein, and directing and authorizing the person identified as the official representative of the applicant to act in connection with the application and to provide such additional information as may be required. b. Private Sponsor:
It has legal authority to apply for this Grant and to finance and carry out the proposed project and comply with all terms, conditions, and assurances of this Grant Agreement. It shall designate an official representative and shall in writing direct and authorize that person to file this application, including all understandings and assurances contained therein; to act in connection with this application; and to provide such additional information as may be required.
3. Sponsor Fund Availability.
It has sufficient funds available for that portion of the project costs which are not to be paid by the United States. It has sufficient funds available to assure operation and maintenance of items funded under this Grant Agreement which it will own or control.
4. Good Title.
a. It, a public agency or the Federal government, holds good title, satisfactory to the Secretary, to the landing area of the airport or site thereof, or will give assurance satisfactory to the Secretary that good title will be acquired.
b. For noise compatibility program projects to be carried out on the property of the sponsor, it holds good title satisfactory to the Secretary to that portion of the property upon which Federal funds will be expended or will give assurance to the Secretary that good title will be obtained.
5. Preserving Rights and Powers.
a. It will not take or permit any action which would operate to deprive it of any of the rights and powers necessary to perform any or all of the terms, conditions, and assurances in this Grant Agreement without the written approval of the Secretary, and will act promptly to acquire, extinguish or modify any outstanding rights or claims of right of others which would interfere with such performance by the sponsor. This shall be done in a manner acceptable to the Secretary.
b. Subject to the FAA Act of 2018, Public Law 115-254, Section 163, it will not sell, lease, encumber, or otherwise transfer or dispose of any part of its title or other interests in the property shown on Exhibit A to this application or, for a noise compatibility program project, that portion of the property upon which Federal funds have been expended, for the duration of the terms, conditions, and assurances in this Grant Agreement without approval by the Secretary. If the transferee is found by the Secretary to be eligible under Title 49, United States Code, to assume the obligations of this Grant Agreement and to have the power, authority, and financial resources to carry out all such obligations, the sponsor shall insert in the contract or Redlands Regular Meeting of 01/17/2023
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document transferring or disposing of the sponsor's interest, and make binding upon the transferee all of the terms, conditions, and assurances contained in this Grant Agreement. c. For all noise compatibility program projects which are to be carried out by another unit of local government or are on property owned by a unit of local government other than the sponsor, it will enter into an agreement with that government. Except as otherwise specified by the Secretary, that agreement shall obligate that government to the same terms, conditions, and assurances that would be applicable to it if it applied directly to the FAA for a grant to undertake the noise compatibility program project. That agreement and changes thereto must be satisfactory to the Secretary. It will take steps to enforce this agreement against the local government if there is substantial non-compliance with the terms of the agreement. d. For noise compatibility program projects to be carried out on privately owned property, it will enter into an agreement with the owner of that property which includes provisions specified by the Secretary. It will take steps to enforce this agreement against the property owner whenever there is substantial non-compliance with the terms of the agreement. e. If the sponsor is a private sponsor, it will take steps satisfactory to the Secretary to ensure that the airport will continue to function as a public-use airport in accordance with these assurances for the duration of these assurances.
f. If an arrangement is made for management and operation of the airport by any agency or person other than the sponsor or an employee of the sponsor, the sponsor will reserve sufficient rights and authority to ensure that the airport will be operated and maintained in accordance with Title 49, United States Code, the regulations and the terms, conditions and assurances in this Grant Agreement and shall ensure that such arrangement also requires compliance therewith.
g. Sponsors of commercial service airports will not permit or enter into any arrangement that results in permission for the owner or tenant of a property used as a residence, or zoned for residential use, to taxi an aircraft between that property and any location on airport. Sponsors of general aviation airports entering into any arrangement that results in permission for the owner of residential real property adjacent to or near the airport must comply with the requirements of Sec. 136 of Public Law 112-95 and the sponsor assurances.
6. Consistency with Local Plans.
The project is reasonably consistent with plans (existing at the time of submission of this application) of public agencies that are authorized by the State in which the project is located to plan for the development of the area surrounding the airport.
7. Consideration of Local Interest.
It has given fair consideration to the interest of communities in or near where the project may be located.
8. Consultation with Users.
In making a decision to undertake any airport development project under Title 49, United States Code, it has undertaken reasonable consultations with affected parties using the airport at which project is proposed.
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9. Public Hearings.
In projects involving the location of an airport, an airport runway, or a major runway extension, it has afforded the opportunity for public hearings for the purpose of considering the economic, social, and environmental effects of the airport or runway location and its consistency with goals and objectives of such planning as has been carried out by the community and it shall, when requested by the Secretary, submit a copy of the transcript of such hearings to the Secretary.
Further, for such projects, it has on its management board either voting representation from the communities where the project is located or has advised the communities that they have the right to petition the Secretary concerning a proposed project.
10. Metropolitan Planning Organization.
In projects involving the location of an airport, an airport runway, or a major runway extension at a medium or large hub airport, the sponsor has made available to and has provided upon request to the metropolitan planning organization in the area in which the airport is located, if any, a copy of the proposed amendment to the airport layout plan to depict the project and a copy of any airport master plan in which the project is described or depicted.
11. Pavement Preventive Maintenance-Management.
With respect to a project approved after January 1, 1995, for the replacement or reconstruction of pavement at the airport, it assures or certifies that it has implemented an effective airport pavement maintenance-management program and it assures that it will use such program for the useful life of any pavement constructed, reconstructed or repaired with Federal financial assistance at the airport. It will provide such reports on pavement condition and pavement management programs as the Secretary determines may be useful.
12. Terminal Development Prerequisites.
For projects which include terminal development at a public use airport, as defined in Title 49, it has, on the date of submittal of the project grant application, all the safety equipment required for certification of such airport under 49 U.S.C. § 44706, and all the security equipment required by rule or regulation, and has provided for access to the passenger enplaning and deplaning area of such airport to passengers enplaning and deplaning from aircraft other than air carrier aircraft.
13. Accounting System, Audit, and Record Keeping Requirements. a. It shall keep all project accounts and records which fully disclose the amount and disposition by the recipient of the proceeds of this Grant, the total cost of the project in connection with which this Grant is given or used, and the amount or nature of that portion of the cost of the project supplied by other sources, and such other financial records pertinent to the project. The accounts and records shall be kept in accordance with an accounting system that will facilitate an effective audit in accordance with the Single Audit Act of 1984. b. It shall make available to the Secretary and the Comptroller General of the United States, or any of their duly authorized representatives, for the purpose of audit and examination, any books, documents, papers, and records of the recipient that are pertinent to this Grant. The Secretary may require that an appropriate audit be conducted by a recipient. In any case in which an independent audit is made of the accounts of a sponsor relating to the disposition of the proceeds of a Grant or relating to the project in connection with which this Grant was given or used, it shall file a certified copy of such audit with the Comptroller General of the United Redlands Regular Meeting of 01/17/2023
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States not later than six (6) months following the close of the fiscal year for which the audit was made.
14. Minimum Wage Rates.
It shall include, in all contracts in excess of $2,000 for work on any projects funded under this Grant Agreement which involve labor, provisions establishing minimum rates of wages, to be predetermined by the Secretary of Labor under 40 U.S.C. §§ 3141-3144, 3146, and 3147, Public Building, Property, and Works), which contractors shall pay to skilled and unskilled labor, and such minimum rates shall be stated in the invitation for bids and shall be included in proposals or bids for the work.
15. Veteran's Preference.
It shall include in all contracts for work on any project funded under this Grant Agreement which involve labor, such provisions as are necessary to insure that, in the employment of labor (except in executive, administrative, and supervisory positions), preference shall be given to Vietnam era veterans, Persian Gulf veterans, Afghanistan-Iraq war veterans, disabled veterans, and small business concerns owned and controlled by disabled veterans as defined in 49 U.S.C. § 47112.
However, this preference shall apply only where the individuals are available and qualified to perform the work to which the employment relates.
16. Conformity to Plans and Specifications.
It will execute the project subject to plans, specifications, and schedules approved by the Secretary.
Such plans, specifications, and schedules shall be submitted to the Secretary prior to commencement of site preparation, construction, or other performance under this Grant Agreement, and, upon approval of the Secretary, shall be incorporated into this Grant Agreement.
Any modification to the approved plans, specifications, and schedules shall also be subject to approval of the Secretary, and incorporated into this Grant Agreement.
17. Construction Inspection and Approval.
It will provide and maintain competent technical supervision at the construction site throughout the project to assure that the work conforms to the plans, specifications, and schedules approved by the Secretary for the project. It shall subject the construction work on any project contained in an approved project application to inspection and approval by the Secretary and such work shall be in accordance with regulations and procedures prescribed by the Secretary. Such regulations and procedures shall require such cost and progress reporting by the sponsor or sponsors of such project as the Secretary shall deem necessary.
18. Planning Projects.
In carrying out planning projects:
a. It will execute the project in accordance with the approved program narrative contained in the project application or with the modifications similarly approved. b. It will furnish the Secretary with such periodic reports as required pertaining to the planning project and planning work activities.
c. It will include in all published material prepared in connection with the planning project a notice that the material was prepared under a grant provided by the United States.
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d. It will make such material available for examination by the public, and agrees that no material prepared with funds under this project shall be subject to copyright in the United States or any other country.
e. It will give the Secretary unrestricted authority to publish, disclose, distribute, and otherwise use any of the material prepared in connection with this grant. f. It will grant the Secretary the right to disapprove the sponsor's employment of specific consultants and their subcontractors to do all or any part of this project as well as the right to disapprove the proposed scope and cost of professional services. g. It will grant the Secretary the right to disapprove the use of the sponsor's employees to do all or any part of the project.
h. It understands and agrees that the Secretary's approval of this project grant or the Secretary's approval of any planning material developed as part of this grant does not constitute or imply any assurance or commitment on the part of the Secretary to approve any pending or future application for a Federal airport grant.
19. Operation and Maintenance.
a. The airport and all facilities which are necessary to serve the aeronautical users of the airport, other than facilities owned or controlled by the United States, shall be operated at all times in a safe and serviceable condition and in accordance with the minimum standards as may be required or prescribed by applicable Federal, State and local agencies for maintenance and operation. It will not cause or permit any activity or action thereon which would interfere with its use for airport purposes. It will suitably operate and maintain the airport and all facilities thereon or connected therewith, with due regard to climatic and flood conditions. Any proposal to temporarily close the airport for non-aeronautical purposes must first be approved by the Secretary. In furtherance of this assurance, the sponsor will have in effect arrangements for:
1. Operating the airport's aeronautical facilities whenever required;
2. Promptly marking and lighting hazards resulting from airport conditions, including temporary conditions; and
3. Promptly notifying pilots of any condition affecting aeronautical use of the airport. Nothing contained herein shall be construed to require that the airport be operated for aeronautical use during temporary periods when snow, flood, or other climatic conditions interfere with such operation and maintenance. Further, nothing herein shall be construed as requiring the maintenance, repair, restoration, or replacement of any structure or facility which is substantially damaged or destroyed due to an act of God or other condition or circumstance beyond the control of the sponsor. b. It will suitably operate and maintain noise compatibility program items that it owns or controls upon which Federal funds have been expended.
20. Hazard Removal and Mitigation.
It will take appropriate action to assure that such terminal airspace as is required to protect instrument and visual operations to the airport (including established minimum flight altitudes) will be adequately cleared and protected by removing, lowering, relocating, marking, or lighting or otherwise mitigating existing airport hazards and by preventing the establishment or creation of future airport hazards.
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21. Compatible Land Use.
It will take appropriate action, to the extent reasonable, including the adoption of zoning laws, to restrict the use of land adjacent to or in the immediate vicinity of the airport to activities and purposes compatible with normal airport operations, including landing and takeoff of aircraft. In addition, if the project is for noise compatibility program implementation, it will not cause or permit any change in land use, within its jurisdiction, that will reduce its compatibility, with respect to the airport, of the noise compatibility program measures upon which Federal funds have been expended.
22. Economic Nondiscrimination.
a. It will make the airport available as an airport for public use on reasonable terms and without unjust discrimination to all types, kinds and classes of aeronautical activities, including commercial aeronautical activities offering services to the public at the airport. b. In any agreement, contract, lease, or other arrangement under which a right or privilege at the airport is granted to any person, firm, or corporation to conduct or to engage in any aeronautical activity for furnishing services to the public at the airport, the sponsor will insert and enforce provisions requiring the contractor to:
1. Furnish said services on a reasonable, and not unjustly discriminatory, basis to all users thereof, and
2. Charge reasonable, and not unjustly discriminatory, prices for each unit or service, provided that the contractor may be allowed to make reasonable and nondiscriminatory discounts, rebates, or other similar types of price reductions to volume purchasers. c. Each fixed-based operator at the airport shall be subject to the same rates, fees, rentals, and other charges as are uniformly applicable to all other fixed-based operators making the same or similar uses of such airport and utilizing the same or similar facilities. d. Each air carrier using such airport shall have the right to service itself or to use any fixed-based operator that is authorized or permitted by the airport to serve any air carrier at such airport. e. Each air carrier using such airport (whether as a tenant, non-tenant, or subtenant of another air carrier tenant) shall be subject to such nondiscriminatory and substantially comparable rules, regulations, conditions, rates, fees, rentals, and other charges with respect to facilities directly and substantially related to providing air transportation as are applicable to all such air carriers which make similar use of such airport and utilize similar facilities, subject to reasonable classifications such as tenants or non-tenants and signatory carriers and non-signatory carriers.
Classification or status as tenant or signatory shall not be unreasonably withheld by any airport provided an air carrier assumes obligations substantially similar to those already imposed on air carriers in such classification or status.
f. It will not exercise or grant any right or privilege which operates to prevent any person, firm, or corporation operating aircraft on the airport from performing any services on its own aircraft with its own employees (including, but not limited to maintenance, repair, and fueling) that it may choose to perform.
g. In the event the sponsor itself exercises any of the rights and privileges referred to in this assurance, the services involved will be provided on the same conditions as would apply to the furnishing of such services by commercial aeronautical service providers authorized by the sponsor under these provisions.
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h. The sponsor may establish such reasonable, and not unjustly discriminatory, conditions to be met by all users of the airport as may be necessary for the safe and efficient operation of the airport.
i. The sponsor may prohibit or limit any given type, kind or class of aeronautical use of the airport if such action is necessary for the safe operation of the airport or necessary to serve the civil aviation needs of the public.
23. Exclusive Rights.
It will permit no exclusive right for the use of the airport by any person providing, or intending to provide, aeronautical services to the public. For purposes of this paragraph, the providing of the services at an airport by a single fixed-based operator shall not be construed as an exclusive right if both of the following apply:
a. It would be unreasonably costly, burdensome, or impractical for more than one fixed-based operator to provide such services, and
b. If allowing more than one fixed-based operator to provide such services would require the reduction of space leased pursuant to an existing agreement between such single fixed-based operator and such airport. It further agrees that it will not, either directly or indirectly, grant or permit any person, firm, or corporation, the exclusive right at the airport to conduct any aeronautical activities, including, but not limited to charter flights, pilot training, aircraft rental and sightseeing, aerial photography, crop dusting, aerial advertising and surveying, air carrier operations, aircraft sales and services, sale of aviation petroleum products whether or not conducted in conjunction with other aeronautical activity, repair and maintenance of aircraft, sale of aircraft parts, and any other activities which because of their direct relationship to the operation of aircraft can be regarded as an aeronautical activity, and that it will terminate any exclusive right to conduct an aeronautical activity now existing at such an airport before the grant of any assistance under Title 49, United States Code.
24. Fee and Rental Structure.
It will maintain a fee and rental structure for the facilities and services at the airport which will make the airport as self-sustaining as possible under the circumstances existing at the particular airport, taking into account such factors as the volume of traffic and economy of collection. No part of the Federal share of an airport development, airport planning or noise compatibility project for which a Grant is made under Title 49, United States Code, the Airport and Airway Improvement Act of 1982, the Federal Airport Act or the Airport and Airway Development Act of 1970 shall be included in the rate basis in establishing fees, rates, and charges for users of that airport.
25. Airport Revenues.
a. All revenues generated by the airport and any local taxes on aviation fuel established after December 30, 1987, will be expended by it for the capital or operating costs of the airport; the local airport system; or other local facilities which are owned or operated by the owner or operator of the airport and which are directly and substantially related to the actual air transportation of passengers or property; or for noise mitigation purposes on or off the airport.
The following exceptions apply to this paragraph:
1. If covenants or assurances in debt obligations issued before September 3, 1982, by the owner or operator of the airport, or provisions enacted before September 3, 1982, in governing statutes controlling the owner or operator's financing, provide for the use of the Redlands Regular Meeting of 01/17/2023
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revenues from any of the airport owner or operator's facilities, including the airport, to support not only the airport but also the airport owner or operator's general debt obligations or other facilities, then this limitation on the use of all revenues generated by the airport (and, in the case of a public airport, local taxes on aviation fuel) shall not apply.
2. If the Secretary approves the sale of a privately owned airport to a public sponsor and provides funding for any portion of the public sponsor’s acquisition of land, this limitation on the use of all revenues generated by the sale shall not apply to certain proceeds from the sale. This is conditioned on repayment to the Secretary by the private owner of an amount equal to the remaining unamortized portion (amortized over a 20-year period) of any airport improvement grant made to the private owner for any purpose other than land acquisition on or after October 1, 1996, plus an amount equal to the federal share of the current fair market value of any land acquired with an airport improvement grant made to that airport on or after October 1, 1996.
3. Certain revenue derived from or generated by mineral extraction, production, lease, or other means at a general aviation airport (as defined at 49 U.S.C. § 47102), if the FAA determines the airport sponsor meets the requirements set forth in Section 813 of Public Law 112-95
b. As part of the annual audit required under the Single Audit Act of 1984, the sponsor will direct that the audit will review, and the resulting audit report will provide an opinion concerning, the use of airport revenue and taxes in paragraph (a), and indicating whether funds paid or transferred to the owner or operator are paid or transferred in a manner consistent with Title 49, United States Code and any other applicable provision of law, including any regulation promulgated by the Secretary or Administrator.
c. Any civil penalties or other sanctions will be imposed for violation of this assurance in accordance with the provisions of 49 U.S.C. § 47107.
26. Reports and Inspections.
It will:
a. submit to the Secretary such annual or special financial and operations reports as the Secretary may reasonably request and make such reports available to the public; make available to the public at reasonable times and places a report of the airport budget in a format prescribed by the Secretary;
b. for airport development projects, make the airport and all airport records and documents affecting the airport, including deeds, leases, operation and use agreements, regulations and other instruments, available for inspection by any duly authorized agent of the Secretary upon reasonable request;
c. for noise compatibility program projects, make records and documents relating to the project and continued compliance with the terms, conditions, and assurances of this Grant Agreement including deeds, leases, agreements, regulations, and other instruments, available for inspection by any duly authorized agent of the Secretary upon reasonable request; and d. in a format and time prescribed by the Secretary, provide to the Secretary and make available to the public following each of its fiscal years, an annual report listing in detail:
1. all amounts paid by the airport to any other unit of government and the purposes for which each such payment was made; and
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2. all services and property provided by the airport to other units of government and the amount of compensation received for provision of each such service and property.
27. Use by Government Aircraft.
It will make available all of the facilities of the airport developed with Federal financial assistance and all those usable for landing and takeoff of aircraft to the United States for use by Government aircraft in common with other aircraft at all times without charge, except, if the use by Government aircraft is substantial, charge may be made for a reasonable share, proportional to such use, for the cost of operating and maintaining the facilities used. Unless otherwise determined by the Secretary, or otherwise agreed to by the sponsor and the using agency, substantial use of an airport by Government aircraft will be considered to exist when operations of such aircraft are in excess of those which, in the opinion of the Secretary, would unduly interfere with use of the landing areas by other authorized aircraft, or during any calendar month that:
a. Five (5) or more Government aircraft are regularly based at the airport or on land adjacent thereto; or
b. The total number of movements (counting each landing as a movement) of Government aircraft is 300 or more, or the gross accumulative weight of Government aircraft using the airport (the total movement of Government aircraft multiplied by gross weights of such aircraft) is in excess of five million pounds.
28. Land for Federal Facilities.
It will furnish without cost to the Federal Government for use in connection with any air traffic control or air navigation activities, or weather-reporting and communication activities related to air traffic control, any areas of land or water, or estate therein as the Secretary considers necessary or desirable for construction, operation, and maintenance at Federal expense of space or facilities for such purposes. Such areas or any portion thereof will be made available as provided herein within four months after receipt of a written request from the Secretary.
29. Airport Layout Plan.
a. Subject to the FAA Reauthorization Act of 2018, Public Law 115-254, Section 163, it will keep up to date at all times an airport layout plan of the airport showing:
1. boundaries of the airport and all proposed additions thereto, together with the boundaries of all offsite areas owned or controlled by the sponsor for airport purposes and proposed additions thereto;
2. the location and nature of all existing and proposed airport facilities and structures (such as runways, taxiways, aprons, terminal buildings, hangars and roads), including all proposed extensions and reductions of existing airport facilities;
3. the location of all existing and proposed non-aviation areas and of all existing improvements thereon; and
4. all proposed and existing access points used to taxi aircraft across the airport’s property boundary.
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sponsor will not make or permit any changes or alterations in the airport or any of its facilities which are not in conformity with the airport layout plan as approved by the Secretary and which might, in the opinion of the Secretary, adversely affect the safety, utility or efficiency of the airport.
b. Subject to the FAA Reauthorization Act of 2018, Public Law 115-254, Section 163, if a change or alteration in the airport or the facilities is made which the Secretary determines adversely affects the safety, utility, or efficiency of any federally owned, leased, or funded property on or off the airport and which is not in conformity with the airport layout plan as approved by the Secretary, the owner or operator will, if requested, by the Secretary:
1. eliminate such adverse effect in a manner approved by the Secretary; or
2. bear all costs of relocating such property (or replacement thereof) to a site acceptable to the Secretary and all costs of restoring such property (or replacement thereof) to the level of safety, utility, efficiency, and cost of operation existing before the unapproved change in the airport or its facilities except in the case of a relocation or replacement of an existing airport facility due to a change in the Secretary’s design standards beyond the control of the airport sponsor.
30. Civil Rights.
It will promptly take any measures necessary to ensure that no person in the United States shall, on the grounds of race, color, and national origin (including limited English proficiency) in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4); creed and sex (including sexual orientation and gender identity) per 49 U.S.C. § 47123 and related requirements; age per the Age Discrimination Act of 1975 and related requirements; or disability per the Americans with Disabilities Act of 1990 and related requirements, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination in any program and activity conducted with, or benefiting from, funds received from this Grant. a. Using the definitions of activity, facility, and program as found and defined in 49 CFR §§
21.23(b) and 21.23(e), the sponsor will facilitate all programs, operate all facilities, or conduct all programs in compliance with all non-discrimination requirements imposed by or pursuant to these assurances.
b. Applicability
1. Programs and Activities. If the sponsor has received a grant (or other federal assistance) for any of the sponsor’s program or activities, these requirements extend to all of the sponsor’s programs and activities.
2. Facilities. Where it receives a grant or other federal financial assistance to construct, expand, renovate, remodel, alter, or acquire a facility, or part of a facility, the assurance extends to the entire facility and facilities operated in connection therewith.
3. Real Property. Where the sponsor receives a grant or other Federal financial assistance in the form of, or for the acquisition of real property or an interest in real property, the assurance will extend to rights to space on, over, or under such property. c. Duration.
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to provide, or is in the form of, personal property, or real property, or interest therein, or structures or improvements thereon, in which case the assurance obligates the sponsor, or any transferee for the longer of the following periods:
1. So long as the airport is used as an airport, or for another purpose involving the provision of similar services or benefits; or
2. So long as the sponsor retains ownership or possession of the property. d. Required Solicitation Language. It will include the following notification in all solicitations for bids, Requests For Proposals for work, or material under this Grant Agreement and in all proposals for agreements, including airport concessions, regardless of funding source:
“The (City of Redlands), in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders or offerors that it will affirmatively ensure that for any contract entered into pursuant to this advertisement, [select businesses, or disadvantaged business enterprises or airport concession disadvantaged business enterprises] will be afforded full and fair opportunity to submit bids in response to this invitation and no businesses will be discriminated against on the grounds of race, color, national origin (including limited English proficiency), creed, sex (including sexual orientation and gender identity), age, or disability in consideration for an award.”
e. R
equired Contract Provisions.
1. It will insert the non-discrimination contract clauses requiring compliance with the acts and regulations relative to non-discrimination in Federally-assisted programs of the Department of Transportation (DOT), and incorporating the acts and regulations into the contracts by reference in every contract or agreement subject to the non-discrimination in Federally-assisted programs of the DOT acts and regulations.
2. It will include a list of the pertinent non-discrimination authorities in every contract that is subject to the non-discrimination acts and regulations.
3. It will insert non-discrimination contract clauses as a covenant running with the land, in any deed from the United States effecting or recording a transfer of real property, structures, use, or improvements thereon or interest therein to a sponsor.
4. It will insert non-discrimination contract clauses prohibiting discrimination on the basis of race, color, national origin (including limited English proficiency), creed, sex (including sexual orientation and gender identity), age, or disability as a covenant running with the land, in any future deeds, leases, license, permits, or similar instruments entered into by the sponsor with other parties:
a. For the subsequent transfer of real property acquired or improved under the applicable activity, project, or program; and
b. For the construction or use of, or access to, space on, over, or under real property acquired or improved under the applicable activity, project, or program. f. It will provide for such methods of administration for the program as are found by the Secretary to give reasonable guarantee that it, other recipients, sub-recipients, sub-grantees, contractors, subcontractors, consultants, transferees, successors in interest, and other Redlands Regular Meeting of 01/17/2023
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participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the acts, the regulations, and this assurance. g. It agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the acts, the regulations, and this assurance.
31. Disposal of Land.
a. For land purchased under a grant for airport noise compatibility purposes, including land serving as a noise buffer, it will dispose of the land, when the land is no longer needed for such purposes, at fair market value, at the earliest practicable time. That portion of the proceeds of such disposition which is proportionate to the United States' share of acquisition of such land will be, at the discretion of the Secretary, (1) reinvested in another project at the airport, or (2) transferred to another eligible airport as prescribed by the Secretary. The Secretary shall give preference to the following, in descending order:
1. Reinvestment in an approved noise compatibility project;
2. Reinvestment in an approved project that is eligible for grant funding under 49 U.S.C. § 47117(e);
3. Reinvestment in an approved airport development project that is eligible for grant funding under 49 U.S.C. §§ 47114, 47115, or 47117
4. Transfer to an eligible sponsor of another public airport to be reinvested in an approved noise compatibility project at that airport; or
5. Payment to the Secretary for deposit in the Airport and Airway Trust Fund.
If land acquired under a grant for noise compatibility purposes is leased at fair market value and consistent with noise buffering purposes, the lease will not be considered a disposal of the land. Revenues derived from such a lease may be used for an approved airport development project that would otherwise be eligible for grant funding or any permitted use of airport revenue.
b. For land purchased under a grant for airport development purposes (other than noise compatibility), it will, when the land is no longer needed for airport purposes, dispose of such land at fair market value or make available to the Secretary an amount equal to the United States' proportionate share of the fair market value of the land. That portion of the proceeds of such disposition which is proportionate to the United States' share of the cost of acquisition of such land will, upon application to the Secretary, be reinvested or transferred to another eligible airport as prescribed by the Secretary. The Secretary shall give preference to the following, in descending order:
1. Reinvestment in an approved noise compatibility project;
2. Reinvestment in an approved project that is eligible for grant funding under 49 U.S.C. § 47117(e);
3. Reinvestment in an approved airport development project that is eligible for grant funding under 49 U.S.C. §§ 47114, 47115, or 47117
4. Transfer to an eligible sponsor of another public airport to be reinvested in an approved noise compatibility project at that airport; or
5. Payment to the Secretary for deposit in the Airport and Airway Trust Fund.
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c. Land shall be considered to be needed for airport purposes under this assurance if (1) it may be needed for aeronautical purposes (including runway protection zones) or serve as noise buffer land, and (2) the revenue from interim uses of such land contributes to the financial self- sufficiency of the airport. Further, land purchased with a grant received by an airport operator or owner before December 31, 1987, will be considered to be needed for airport purposes if the Secretary or Federal agency making such grant before December 31, 1987, was notified by the operator or owner of the uses of such land, did not object to such use, and the land continues to be used for that purpose, such use having commenced no later than December 15, 1989.
d. Disposition of such land under (a), (b), or (c) will be subject to the retention or reservation of any interest or right therein necessary to ensure that such land will only be used for purposes which are compatible with noise levels associated with operation of the airport.
32. Engineering and Design Services.
If any phase of such project has received Federal funds under Chapter 471 subchapter 1 of Title 49 U.S.C., it will award each contract, or sub-contract for program management, construction management, planning studies, feasibility studies, architectural services, preliminary engineering, design, engineering, surveying, mapping or related services in the same manner as a contract for architectural and engineering services is negotiated under Chapter 11 of Title 40 U.S.C., or an equivalent qualifications-based requirement prescribed for or by the sponsor of the airport.
33. Foreign Market Restrictions.
It will not allow funds provided under this Grant to be used to fund any project which uses any product or service of a foreign country during the period in which such foreign country is listed by the United States Trade Representative as denying fair and equitable market opportunities for products and suppliers of the United States in procurement and construction.
34. Policies, Standards, and Specifications.
It will carry out any project funded under an Airport Improvement Program Grant in accordance with policies, standards, and specifications approved by the Secretary including, but not limited to, current FAA Advisory Circulars (https://www.faa.gov/airports/aip/media/aip-pfc-checklist.pdf) for AIP projects as of July 15, 2022.
35. R elocation and Real Property Acquisition.
a. It will be guided in acquiring real property, to the greatest extent practicable under State law, by the land acquisition policies in Subpart B of 49 CFR Part 24 and will pay or reimburse property owners for necessary expenses as specified in Subpart B. b. It will provide a relocation assistance program offering the services described in Subpart C of 49 CFR Part 24 and fair and reasonable relocation payments and assistance to displaced persons as required in Subpart D and E of 49 CFR Part 24.
c. It will make available within a reasonable period of time prior to displacement, comparable replacement dwellings to displaced persons in accordance with Subpart E of 49 CFR Part 24.
36. Access By Intercity Buses.
The airport owner or operator will permit, to the maximum extent practicable, intercity buses or other modes of transportation to have access to the airport; however, it has no obligation to fund special facilities for intercity buses or for other modes of transportation.
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37. Disadvantaged Business Enterprises.
The sponsor shall not discriminate on the basis of race, color, national origin, or sex, in the award and performance of any DOT-assisted contract covered by 49 CFR Part 26, or in the award and performance of any concession activity contract covered by 49 CFR Part 23. In addition, the sponsor shall not discriminate on the basis of race, color, national origin or sex in the administration of its Disadvantaged Business Enterprise (DBE) and Airport Concessions Disadvantaged Business Enterprise (ACDBE) programs or the requirements of 49 CFR Parts 23 and 26. The sponsor shall take all necessary and reasonable steps under 49 CFR Parts 23 and 26 to ensure nondiscrimination in the award and administration of DOT-assisted contracts, and/or concession contracts. The sponsor’s DBE and ACDBE programs, as required by 49 CFR Parts 26 and 23, and as approved by DOT, are incorporated by reference in this agreement. Implementation of these programs is a legal obligation and failure to carry out its terms shall be treated as a violation of this agreement. Upon notification to the sponsor of its failure to carry out its approved program, the Department may impose sanctions as provided for under Parts 26 and 23 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. § 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. §§ 3801-3809, 3812).
38. Hangar Construction.
If the airport owner or operator and a person who owns an aircraft agree that a hangar is to be constructed at the airport for the aircraft at the aircraft owner’s expense, the airport owner or operator will grant to the aircraft owner for the hangar a long term lease that is subject to such terms and conditions on the hangar as the airport owner or operator may impose.
39. Competitive Access.
a. If the airport owner or operator of a medium or large hub airport (as defined in 49 U.S.C. § 47102) has been unable to accommodate one or more requests by an air carrier for access to gates or other facilities at that airport in order to allow the air carrier to provide service to the airport or to expand service at the airport, the airport owner or operator shall transmit a report to the Secretary that:
1. Describes the requests;
2. Provides an explanation as to why the requests could not be accommodated; and
3. Provides a time frame within which, if any, the airport will be able to accommodate the requests.
b. Such report shall be due on either February 1 or August 1 of each year if the airport has been unable to accommodate the request(s) in the six month period prior to the applicable due date.
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ASSURANCES
PLANNING AGENCY SPONSORS
A. General.
1. These assurances shall be complied with in the performance of grant agreements for airport development, airport planning, and noise compatibility program grants for airport sponsors.
2. These assurances are required to be submitted as part of the project application by sponsors requesting funds under the provisions of Title 49, U.S.C., subtitle VII, as amended. As used herein, the term "public agency sponsor" means a public agency with control of a public-use airport; the term "private sponsor" means a private owner of a public-use airport; and the term "sponsor" includes both public agency sponsors and private sponsors.
3. Upon acceptance of this grant offer by the sponsor, these assurances are incorporated in and become part of this Grant Agreement.
B. Duration and Applicability.
The terms, conditions and assurances of this Grant Agreement shall remain in full force and effect during the life of the project.
C. Sponsor Certification.
The sponsor hereby assures and certifies, with respect to this grant that:
1. General Federal Requirements
It will comply with all applicable Federal laws, regulations, executive orders, policies, guidelines, and requirements as they relate to the application, acceptance and use of Federal funds for this project including but not limited to the following:
FEDERAL LEGISLATION
a. 49, U.S.C., subtitle VII, as amended.
b. Federal Fair Labor Standards Act - 29 U.S.C. § 201, et seq. c. Hatch Act – 5 U.S.C. § 1501, et seq.1
d. Rehabilitation Act of 1973 – 29 U.S.C. § 794
e. Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252) (prohibits discrimination on the basis of race, color, national origin). f. Americans with Disabilities Act of 1990, as amended, (42 U.S.C. § 12101 et seq.) (prohibits discrimination on the basis of disability).
g. Age Discrimination Act of 1975 - 42 U.S.C. § 6101, et seq. h. Single Audit Act of 1984 - 31 U.S.C. § 7501, et seq. 1 i. Drug-Free Workplace Act of 1988 - 41 U.S.C. § 8101 through 8105. j. The Federal Funding Accountability and Transparency Act of 2006, as amended (Pub. L. 109-282, as amended by section 6202 of Public Law 110-252).
k. Build America, Buy America Act, P.L. 117-58, Title IX.
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EXECUTIVE ORDERS
a. Executive Order 12372 - Intergovernmental Review of Federal Programs b. Executive Order 13166 – Improving Access to Services for Persons with Limited English Proficiency
c. Executive Order 13985 – Executive Order on Advancing Racial Equity and Support for Underserved Communities Through the Federal Government
d. Executive Order 13988 – Preventing and Combating Discrimination on the Basis of Gender Identity or Sexual Orientation
e. Executive Order 14005 – Ensuring the Future is Made in all of America by All of America’s Workers
f. Executive Order 14008 - Tackling the Climate Crisis at Home and Abroad
FEDERAL REGULATIONS
a. 2 CFR Part 180 – OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement).
b. 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.3, 4
c. 2 CFR Part 1200 – Nonprocurement Suspension and Debarment. d. 14 CFR Part 13 – Investigative and Enforcement Procedures. e. 14 CFR Part 16 – Rules of Practice for Federally-Assisted Airport Enforcement Proceedings. f. 28 CFR Part 35 – Nondiscrimination on the Basis of Disability in State and Local Government Services.
g. 28 CFR § 50.3 – U.S. Department of Justice Guidelines for the Enforcement of Title VI of the Civil Rights Act of 1964.
h. 49 CFR Part 20 – New Restrictions on Lobbying.
i. 49 CFR Part 21 – Nondiscrimination in Federally-Assisted Programs of the Department of Transportation – Effectuation of Title VI of the Civil Rights Act of 1964. j. 49 CFR Part 26 – Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs.
k. 49 CFR Part 28 – Enforcement of Nondiscrimination on the Basis of Handicap in Programs or Activities Conducted by the Department of Transportation. l. 49 CFR Part 30 – Denial of Public Works Contracts to Suppliers of Goods and Services of Countries That Deny Procurement Market Access to U.S. Contractors. m. 49 CFR Part 32 – Governmentwide Requirements for Drug-Free Workplace (Financial Assistance) FOOTNOTES TO ASSURANCE C.1.
1 These laws do not apply to private sponsors.
2 2 CFR Part 200 contain requirements for State and Local Governments receiving Federal assistance. Any requirement levied upon State and Local Governments by this regulation shall Redlands Regular Meeting of 01/17/2023
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apply where applicable to private sponsors receiving Federal assistance under Title 49, United States Code.
3 Cost principles established in 2 CFR part 200 subpart E must be used as guidelines for determining the eligibility of specific types of expenses. 4 Audit requirements established in 2 CFR part 200 subpart F are the guidelines for audits.
SPECIFIC ASSURANCES
Specific assurances required to be included in grant agreements by any of the above laws, regulations or circulars are incorporated by reference in this Grant Agreement.
2. Responsibility and Authority of the Sponsor.
It has legal authority to apply for this grant, and to finance and carry out the proposed project; that a resolution, motion or similar action has been duly adopted or passed as an official act of the applicant’s governing body authorizing the filing of the application, including all understandings and assurances contained therein, and directing and authorizing the person identified as the official representative of the applicant to act in connection with the application and to provide such additional information as may be required.
3. Sponsor Fund Availability.
It has sufficient funds available for that portion of the project costs which are not to be paid by the United States.
4. Preserving Rights and Powers
It will not take or permit any action which would operate to deprive it of any of the rights and powers necessary to perform any or all of the terms, conditions, and assurances in this Grant Agreement without the written approval of the Secretary
5. Consistency with Local Plans.
The project is reasonably consistent with plans (existing at the time of submission of this application) of public agencies in the planning area.
6. Accounting System, Audit, and Record Keeping Requirements a. It shall keep all project accounts and records which fully disclose the amount and disposition by the recipient of the proceeds of this Grant, the total cost of the project in connection with which this Grant is given or used, and the amount or nature of that portion of the cost of the project supplied by other sources, and such other financial records pertinent to the project. The accounts and records shall be kept in accordance with an accounting system that will facilitate an effective audit in accordance with the Single Audit Act of 1984. b. It shall make available to the Secretary and the Comptroller General of the United States, or any of their duly authorized representatives, for the purpose of audit and examination, any books, documents, papers, and records of the recipient that are pertinent to this Grant. The Secretary may require that an appropriate audit be conducted by a recipient. In any case in which an independent audit is made of the accounts of a sponsor relating to the disposition of the proceeds of a grant or relating to the project in connection with which this Grant was given or used, it shall file a certified copy of such audit with the Comptroller General of the United States not later than six (6) months following the close of the fiscal year for which the audit was made.
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7. Planning Projects
In carrying out planning projects:
a. It will execute the project in accordance with the approved program narrative contained in the project application or with modifications similarly approved. b. It will furnish the Secretary with such periodic reports as required pertaining to the planning project and planning work activities.
c. It will include in all published material prepared in connection with the planning project a notice that the material was prepared under a grant provided by the United States. d. It will make such material available for examination by the public, and agrees that no material prepared with funds under this project shall be subject to copyright in the United States or any other country.
e. It will give the Secretary unrestricted authority to publish, disclose, distribute, and otherwise use any of the material prepared in connection with this grant. f. It will grant the Secretary the right to disapprove the Sponsor’s employment of specific consultants and their subcontractors to do all or any part of this project as well as the right to disapprove the proposed scope and cost of professional services. g. It will grant the Secretary the right to disapprove the use of the Sponsor’s employees to do all or any part of the project.
h. It understands and agrees that the Secretary’s approval of this project grant or the Secretary’s approval of any planning material developed as part of this grant does not mean constitute or imply any assurance or commitment on the part of the Secretary to approve any pending or future application for a Federal airport grant.
8. Reports and Inspections.
It will submit to the Secretary such annual or special financial and operations reports as the Secretary may reasonably request.
9. Civil Rights.
It will promptly take any measures necessary to ensure that no person in the United States shall, on the grounds of race, creed, color, and national origin (including limited English proficiency) in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4; creed and sex (including sexual orientation and gender identity) per 49 U.S.C. § 47123 and related requirements; age per the Age Discrimination Act of 1975 and related requirements; or disability per the Americans with Disabilities Act of 1990 and related requirements, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination in any program and activity conducted with, or benefiting from, funds received from this grant.
a. Using the definitions of activity, facility, and program as found and defined in 49 CFR §§
21.23(b) and 21.23(e), the sponsor will facilitate all programs, operate all facilities, or conduct all programs in compliance with all non-discrimination requirements imposed by or pursuant to these assurances.
b. Applicability
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1. Programs and Activities. If the sponsor has received a grant (or other federal assistance) for any of the sponsor’s program or activities, these requirements extend to all of the sponsor’s programs and activities.
2. Facilities. Where it receives a grant or other federal financial assistance to construct, expand, renovate, remodel, alter, or acquire a facility, or part of a facility, the assurance extends to the entire facility and facilities operated in connection therewith.
3. Real Property. Where the sponsor receives a grant or other Federal financial assistance in the form of, or for the acquisition of real property or an interest in real property, the assurance will extend to rights to space on, over, or under such property. c. Duration.
The sponsor agrees that it is obligated to this assurance for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide, or is in the form of, personal property, or real property, or interest therein, or structures or improvements thereon, in which case the assurance obligates the sponsor, or any transferee for the longer of the following periods:
1. So long as the airport is used as an airport, or for another purpose involving the provision of similar services or benefits; or
2. So long as the sponsor retains ownership or possession of the property. d. Required Solicitation Language.
It will include the following notification in all solicitations for bids, Requests For Proposals for work, or material under this grant agreement and in all proposals for agreements, including airport concessions, regardless of funding source:
“The (City of Redlands), in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders or offerors that it will affirmatively ensure that for any contract entered into pursuant to this advertisement, [select businesses, or disadvantaged business enterprises or airport concession disadvantaged business enterprises] will be afforded full and fair opportunity to submit bids in response to this invitation and no businesses will be discriminated against on the grounds of race, color, national origin (including limited English proficiency), creed, sex (including sexual orientation and gender identity), age, or disability in consideration for an award.”
e. R
equired Contract Provisions.
1. It will insert the non-discrimination contract clauses requiring compliance with the acts and regulations relative to non-discrimination in Federally-assisted programs of the DOT, and incorporating the acts and regulations into the contracts by reference in every contract or agreement subject to the non-discrimination in Federally-assisted programs of the DOT acts and regulations.
2. It will include a list of the pertinent non-discrimination authorities in every contract that is subject to the non-discrimination acts and regulations.
3. It will insert non-discrimination contract clauses as a covenant running with the land, in any deed from the United States effecting or recording a transfer of real property, structures, use, or improvements thereon or interest therein to a sponsor.
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4. It will insert non-discrimination contract clauses prohibiting discrimination on the basis of race, color, national origin (including limited English proficiency), creed, sex (including sexual orientation and gender identity), age, or disability as a covenant running with the land, in any future deeds, leases, license, permits, or similar instruments entered into by the sponsor with other parties:
a. For the subsequent transfer of real property acquired or improved under the applicable activity, project, or program; and
b. For the construction or use of, or access to, space on, over, or under real property acquired or improved under the applicable activity, project, or program. f. It will provide for such methods of administration for the program as are found by the Secretary to give reasonable guarantee that it, other recipients, sub-recipients, sub-grantees, contractors, subcontractors, consultants, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the acts, the regulations, and this assurance. g. It agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the acts, the regulations, and this assurance.
10. Engineering and Design Services.
If any phase of such project has received Federal funds under Chapter 471 subchapter 1 of Title 49 U.S.C., it will award each contract, or sub-contract for program management, construction management, planning studies, feasibility studies, architectural services, preliminary engineering, design, engineering, surveying, mapping or related services in the same manner as a contract for architectural and engineering services is negotiated under Chapter 11 of Title 40 U S.C., or an equivalent qualifications-based requirement prescribed for or by the sponsor of the airport.
11. Foreign Market Restrictions.
It will not allow funds provided under this Grant to be used to fund any project which uses any product or service of a foreign country during the period in which such foreign country is listed by the United States Trade Representative as denying fair and equitable market opportunities for products and suppliers of the United States in procurement and construction.
12. Policies, Standards, and Specifications.
It will carry out the project in accordance with policies, standards, and specifications approved by the Secretary.
13. Disadvantaged Business Enterprises.
The recipient shall not discriminate on the basis of race, color, national origin, or sex in the award and performance of any DOT-assisted contract covered by 49 CFR Part 26. The recipient shall take all necessary and reasonable steps under 49 CFR Part 26 to ensure nondiscrimination in the award and administration of DOT-assisted contracts. The recipient’s DBE program, as required by 49 CFR Part 26, and as approved by DOT, is incorporated by reference in this agreement. Implementation of these programs is a legal obligation and failure to carry out its terms shall be treated as a violation of this agreement. Upon notification to the recipient of its failure to carry out its approved program, the Department may impose sanctions as provided for under Part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. § 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. §§ 3801-3809, 3812).
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Sole Source/ Single Source/ Standardization Form
For procurement of supplies, equipment and services valued at $5,000 and over NOTE: Every question must be answered with appropriate documentation attached; incomplete forms will be immediately rejected by Purchasing.
Date:_______________________
TO: Purchasing Division
FROM: ________________________________
Purchase Requisition #
___________________
Estimated Total Cost: $_________________
Proposed Vendor: ______________________
Request Term: _________________
This form must accompany the purchase document whenever an exception to the competitive process is requested. Requests for goods and/or services from a specific vendor or limited to a s
pecific brand, where substitutes to the recommended vendor or brand are unacceptable, must be accompanied by a written justification explaining the circumstances that make alternatives u
nacceptable.
The City M anager w ill de termine whether t he justification is appropriate. Requests for exception must be supported by factual statements tha t will pa ss an audit.
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EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
2 INSTRUCTIONS
1. P
lease check all applicable categories (a. through i.) below and provide additional information where indicated.
a. The requested product is an integral repair part or accessory c ompatible with existing equipment.
Existing Equipment:
Manufacturer/Model Number:
Age:
Current Estimated Value:
b. The requested product has unique design/performance specifications or quality r
equirements that are not available in comparable products. c. I have standardized the requested product and the use of another brand/model would require considerable time and funding to evaluate.
d. T he requested product is one in which I (and/or my staff) have specialized training and/or extensive expertise. Retraining would incur substantial cost in time and/or funding.
e. The requested product is used or demonstration equipment available at a lower-than- new cost.
f. Repair/Maintenance service is available only from manufacturer or designated service representative.
g. Upgrade to or enhancement of existing software is available only from manufacturer. h. Service proposed by vendor is unique; therefore, competitive bids are not available or applicable.
i. Other factors (provide detailed explanation in #2 below).
2. Provide a detailed explanation and pertinent documentation for each category checked in item 1 above. Attach additional sheets if necessary:
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EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
3 3. Was an evaluation of other equipment, products, or services performed? Yes No
If yes, please explain the type of evaluation performed and provide all supporting documentation:
4. List be
low the name of each individual who was involved in the evaluation, if conducted, and in making the recommendation to procure this product or service. Attach additional information, if necessary.
5. Explain what action(s) the department would take if the sole/single source services were no longer available
6. I certify that the above information is accurate to the best of my knowledge, and a signed copy of this document will be kept on file and available
for audit in my department
_________________________________________________________ Prep
ared by Date _________________________________________________________ Depar
tment Director Date Purchas
ing Approvals
______________________________________________________
Pu
rchasing Agent Approval Date
_______________________________________________________ C
ity Manager Approval Date
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1 I:\cmo\Agreements\Coffman Wildlife Hazard Assesment-FY22-0098.doc-jm
AGREEMENT TO PERFORM PROFESSIONAL SERVICES
This agreement for the provision of airport planning services (“Agreement”) is made and entered in this 17th day of January 2023 (“Effective Date”), by and between the City of Redlands, a mun icipal corporation (“City”) and Coffman Associates, Inc. , a Missouri corporation (“Consultant”). City and Consultant are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Consultant agree as follows:
ARTICLE 1 – ENGAGEMENT OF CONSULTANT
1.1 City hereby engages Consultant to provide professional airport planning services for City (the “Services”).
1.2 The Services shall be performed by Consultant in a professional manner, an d Consultant represents that it h as the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional consultants in the industry providing like and similar types of Services.
ARTICLE 2 – SERVICES OF CONSULTANT
2.1 The Servi ces that Consultant shall perform are more particularly described in Exhibit “A,” titled “Scope of Servi ces,” which is attached hereto and incorporated herein by this reference.
2.2 Consultant shall comply with applicable federal , state and local laws and regulati ons in the performance of this A greement including, but not limited to , any applicable State prevailing wage laws.
ARTICLE 3 – RESPONSIBILITIES OF CITY
3.1 City designates Chris Boatman, Assistant City Manager , as City’s rep resentative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to performance of the Services.
ARTICLE 4 – PERFORMANCE OF SERVICES
4.1 Consultant shall perform and complete the Services in a prompt and diligent manner
The term of this Agreement shall be for a period of [ two] (2) years commencing as of the Effective Date, unless terminated earlier as provided herein. .
4.2 If Consultant’s Services include deliverable electronic visual presentation materials, such materials shall be delivered in a form, and made available to Cit y, consistent with City Redlands Regular Meeting of 01/17/2023
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2 I:\cmo\Agreements\Coffman Wildlife Hazard Assesment-FY22-0098.doc-jm Council-adopted policy for the same . It shall be the obligation of Consultant t o obtain a copy of such policy from City staff.
ARTICLE 5 – PAYMENTS TO CONSULTANT
Compensation: Total compensation for Consultant’s performance of the Services shall be in the amount of [Ninety Eight Thousand Six Hundred Fifty dollars] ($98,650). City shall pay Consultant in accordance with Exhibit “C ,” titled “Fee Schedule Title” which is attached hereto and incorporated herein by this reference..
5.1 Consultant s hall submit mont hly invoices to C ity describ ing the Services performed during the preceding month. Consultant’s invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent and by wh om, and a descri ption of reimburs able expenses related to the Services. City shall pay Consultant no later than thirty (30) days after receipt and approval by City of Consultant’s invoice.
5.3 Any n otice or other communication required, or which may be gi ven, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual deliv ery date if depo sited with an ove rnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; in each case prop erly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:
CITY: CONSULTANT:
City Clerk Dave Fitz, Chief Executive Officer
City of Redlands Coffman Associates, Inc.
35 Cajon Street 12920 Metcalf Avenue, Suite 200
P.O. Box 3005 (mailing) Overland Park, KS 66213
Redlands, CA 92373 [email protected]
[email protected] Phone: (816) 524-3500
Phone: (909) 798-7531 Fax: (816) 524-2575
ARTICLE 6 – INSURANCE AND INDEMNIFICATION
6.1 The following insurance coverage required by this Agreement shall b e maintained by Consultant for the duration of its performance of the Services. Consultant shall not perform any Services unless and until the required insurance li sted below is obtained by Consultant. Consultant shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. Insurance policies shall include a provision prohibiting cancellation or mo dification of t he policy except upon thirty (30) days prior written notice to City.
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3 I:\cmo\Agreements\Coffman Wildlife Hazard Assesment-FY22-0098.doc-jm A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that C onsultant is self -insured or exempt from the workers’ compensation laws of the State of California. Consultant shall execute and provide City with Exhibit “ C ,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.
B. Comprehensive General L iability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,0 00,000) agg regate, for public liability, property damage and personal injury is required. Ci ty shall be name d as an additional insured and such insurance shall be primary and non -contributing to any insurance or self -insurance maintained by City.
C. Consultant shall s ecure and maintain professional liability insurance throughout the term of this A greement in the amount of One Million Dollars ($1,000,000) per claim made.
D. Business Auto L iability coverage, with minimum limits of One Million Dollars ($1,000,000) per occur rence, combined single limit bodily injury liability and property damage liabilit y. This coverage shall include all Consultant owned vehicles used in connection with Consultant’s provision of the Services, hired and non -owned vehicles, and employee non-ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.
E. Consultant is expressly prohibited from assigning or subcontracting a ny of the Services without the prior written consent of City. In the event of mutual agreem ent by the Parties to assign or subcontract a portion of the Services, Consultant shall add such assignee or subcontractor as an additional insured to the insuranc e policies required hereby and provide City with the insurance endorsements prior to any Services being performed by the assignee or subcontractor.
6.2 Consultant shall defend, indemnify and hold harmless City and its elected and appointed officials, employees and age nts from and against any and all claims, losses or liability, including attorneys’ fees, arising from injury or death to persons or damage to property occasioned by any negligent act or omission by, or the willful misconduct of, Consultant, or its officers, employees and agents in performing the Services.
ARTICLE 7 – CONFLICTS OF INTEREST
7.1 Consultant covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any ot her source of income, interest in real property or investment that would be affected in any manner or degree by the performance of Consultant’s Services. Consultant further covenants and Redlands Regular Meeting of 01/17/2023
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4 I:\cmo\Agreements\Coffman Wildlife Hazard Assesment-FY22-0098.doc-jm represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.
7.2 Consultant agree s it is not a de signated employee within the meaning of the Political Reform Act because Consultant:
A. Does not make a governmental decision whether to:
(i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke a ny City permit, license, application, certification, approval, order or similar authorization or entitlement; (iii) authorize City to enter into, modify or renew a contract; (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof.
B. Does not serve in a staff capacity with City and in that capacity, participate in making a governmental decision or otherwise perform the same or s ubstantially the same duties for City that would otherwise be performed by an individual holding a position specified in City’s Conflict of Interest Code under Government Code section 87302.
7.3 In the event City determines that Consultant must disclose its f inancial in terests, Consultant shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests , with the City Clerk’s office pursuant to the written instructions provided by the City Clerk.
ARTICLE 8 – GENERAL CONSIDERATIONS
8.1 In t he event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys’ fees, i ncluding fees for the use of in-house counsel by a Party.
8.2 Consultant shall not assign any o f the Services, except with the prior written approval of City and in s trict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, result in City’s immediate termination of this Agreement.
8.3 Consultant is for all purposes under this Agreement an independent contractor and shall perform the Services as a n independent contractor. Neither City nor any its agents shall have control over the conduc t of Consultant or Consultant’s employees, except as herein set forth. Consultant shall supply all necessary tools and instrumentalities required to perform the Ser vices. Assi gned personnel employed by Consultant are for its account Redlands Regular Meeting of 01/17/2023
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5 I:\cmo\Agreements\Coffman Wildlife Hazard Assesment-FY22-0098.doc-jm only, and in no event shall Consultant or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City. Consultant shall ha ve no autho rity, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor sh all Consultant have any authority, express or implied, to bind City to any obligation.
8.4 This Agreement may be terminated by City, in its sole discre tion, by pr oviding not less than five (5) days prior written notice to Consultant of City’s intent to terminate. If this Agreement is terminated by City, an adjustment to Consultant’s compensation shall be made, but (1) no amount shall be allowed for anti cipated profit or unperformed Services, and (2) any payment du e Consultant at the time of te rmination may be adjusted to the extent of any additional costs to City occasioned by any default by Consultant. Upon receipt of a termination notice, Consultant shall immediately discontinue its provision of the Services and, within five (5) days of the date of the term ination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related dat a, design c alculations, drawings, specifications, reports, estimates, summaries and such oth er information a nd materials as may have been accumulated by Consultant in performing the Services. Consultant shall be compensated on a pro-rata basis for Services completed up to the date of termination.
8.5 Consultant shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, fr om t he date of final payment to Consultant pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Consultant.
8.6 This Agreement, including the Exhibits incorporated herein by referenc e, represents the entire agreement and understanding between the Parties as to the matters c ontained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise p rovided for herein, any amendment to this Agreement shall be in writing, approved by City an d signed by City and Consultant.
8.7 This Agreement shall be governed by and construed in accordance with the laws of the State of California , without regard to its co nflicts of laws provisions. The Parties agree that all actions or proceedings arising in con nection with thi s Agreement shall be tried and litigated only in the state courts located in San Bernardino County, California, and the federal courts located in Riverside County, California.
8.8 If one or more of the sentences, clauses, paragraphs or section s contained in t his Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Ag reement and shall not affect, impair or invalidate the remaining sentences, claus es, paragraphs o r sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.
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6 I:\cmo\Agreements\Coffman Wildlife Hazard Assesment-FY22-0098.doc-jm IN WITNESS WHEREOF, duly authorized representatives of City and Consultant have signed in confirmation of this Agreement.
CITY OF REDLANDS Coffman Associates, Inc.
By: ___________________________ By: _________________________ Eddie Tejeda, Mayor Dave Fitz, Chief Executive Officer
ATTEST:
___________________________
Jeanne Donaldson, City Clerk
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7 I:\cmo\Agreements\Coffman Wildlife Hazard Assesment-FY22-0098.doc-jm EXHI
BIT A
SCOPE OF
SERVICES
GENERAL PROJECT DESCRIPTION
In order to reduce the potential of wildlife strikes with aircraft, the Federal Aviation Administration (FAA) has issued Advisory Circular (AC) 150/5200‐38, Protocol for the Conduct and Revie w of Wildlife Hazard Site Visits, Wildlife Hazard Assessments, and Wildlife Hazard Management Plans , which provides guidance to public use airports about certain land uses that potentially attract hazardous wildlife.
The purpose of this scope of work is t o develop a plan to minimize the potential of wildlife strikes with aircraft at Redlands Municipal Airport (the Airport). This Scope of Services is presented in two phases, or steps. The first step in addressing wildlife concerns is to conduct a Wildlife Hazard Assessment (WHA) for the Airport. The WHA, conducted by a Qualified Airport Wildlife Biologist (QAWB), provides the scientific basis for the development, implementation, and refinement of the second step, which is the preparation of the Wildlife Hazard Management Plan (WHMP). The preparation of a WHA is presented in Element 1, and the preparation of the WHMP is presented in Element 2.
ELEMENT 1 ‐ PREPARATION OF A WILDLIFE HAZARD ASSESSMENT Task 1.1 ‐ Kick‐Off Meeting and Initial Site Assessment
An Initial Assessment meeting is to be conducted with airport staff immediately following execution of a contract. The focus of the meeting will be to discuss airp ort management activities, and past wildlife incursions. After the meeting, biologists will tour the airport and surrounding areas to evaluate wildlife attractants on the airport and a five‐mile buffer around the approach/departure airspace. High‐ resoluti on aerial pho tography will be utilized to facilitate the attractant review. During the site assessment, WHA survey points will be established based on the locations of identified attractants and airport operations. Once the survey points are identified, the first round of wildlife surveys, will be completed and finalize the methods specific to the WHA.
The WHA QAWB may need to obtain an Airport Operations Area (AOA) Access Badge to attain driving clearance on the AOA. As part of the initial site visit, it is assumed th at arrangements will be made for airport access, driving clearance on airport property, and escorts for any movement areas until the airport wildlife biologist has received the necessary security authorization and airfield driving/familiarity training at the Airport.
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If Covid‐19 safety protocols preclude airport staff from meeting in‐person to conduct the initial assessment meeting, the meeting will be conducted remotely over Zoom. Conducting the meeting remotely will not eliminate the need to tour the airport and conduct the initial survey. The biologist will conduct the initial site survey following the meeting as discussed above. Provided the biologist is granted permission to drive in the AOA, all surveys can be conducted in absence of airport staff.
Responsibilities:
Consultant: The project team will review existing information on wildlife hazard issues, attend the kick‐off meeting, take necessary secur ity training, conduct a site visit, collect necessary data, and select survey points.
Sponsor: Provide Consultant with necessary security training, airport tour, airport access, data, and provide kick‐off meeting location.
Product: Initial Assessment and kick‐off meeting.
Task 1.2 ‐ Identification of Attractants
Wildlife are attracted to areas that provide food, water, and shelte r. This task will use high‐resolution aerial photography to help identify wildlife attractants, identify attractants within the AOA, and within a five‐mile buffer around the approach/departure airspace, as recommended by the FAA. Furthermore, this task will identify existing land uses or proposed land uses that are incompatible with safe airport operations, a s stated in AC 150/5200‐33C, within 10,000 feet of the airport and within the five‐mile buffer.
Responsibilities:
Consultant: Identify wildlife attra ctants on the Airport, within 10,000 feet of the Airport, and within the five‐mile buffer using aerial photography and investigating hazardous attractants and incompatible land uses to explain wildlife movements.
Sponsor: Review.
Product: Wildlife attractants analysis.
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Task 1.3 ‐ Wildlife Hazard Assessment Methods
A QAWB will implement survey methods pursuant to 14 CFR 139.337(c) and AC 150/5200‐38. The QAWB will collect data to address the following components in the WHA:
1) analysis of events or circumstances prompting the WHA; 2) identification of attractants; 3) wildlife surveys; 4) description of hazards to air carrier operations; and 5) recommend actions for reducing identified wildlife hazards.
To analyze the events that triggered the WHA, data from the FAA Wildlife Strike Data Base, the previous WHA, the current WHMP, and other airport records (if available) will be reviewed. The records review will focus on identifying trends in incident circumstances, past observations, and current management actions. Utilizing field surveys, aerial ima gery, and AC 150/5200‐33C as guides, wildlife attractants will be identified on and around the airport.
Existing land uses in perimeters A, B, and C that are incompatible with safe airport operations will be ide ntified. Identification of wildlife attractan ts will begin during the initial site visit and will continue throughout the survey period.
As recommended by the FAA, wildlife surveys will be conducted at the airport at least two times a month for 12 consecutive months. Each survey will consist of observing all on‐airport points at varying times of day. Off‐airport points will be surveyed at least quarterly. The survey schedule will focus on capturing wildlife movements in the morning, afternoon, and evening hours. This will allow the surveyor to assess the potential wildlife hazards in varying conditions throughout the seasons. As recommended by FAA, modified point‐counts for all wildlife, but especially birds, will be conducted during each survey. The biologist will survey each of the predetermined survey points for three to five minutes to identify wildlife use within the area. Modified point‐count data forms will be completed with an emphasis on observed activity (e.g., flight height above ground level, direction from observer, number of runway crossings, relation to aircraft movement areas, etc.). The biologist will also collect data on general observations as they travel between survey points. General observations may include large mammal tracking surveys, small mammal burrow surveys, notable avi an or large mammal movements, or facilities inspections.
In addition to the point‐count surveys, spotlight surveys will be conducted and camera stations will be established periodically throughout the year to determine nocturnal animal activity on the air port property. If evidence of small mammal use of the airfield is observed, small mammal trapping (up to 100 adjusted trap nights) will be conducted to evaluate the prey base for larger birds and mammals on the airport property. The small mammal trapping surveys will utilize Sherman live traps. Our proposed survey methodology will allow us to identify wildlife species, numbers, location, movements, and daily and seasonal occurrences at the Airport. All survey data will be processed in a digital database for easy query and analysis. If requested, the database can be provided to the airport for future use.
Responsibilities:
Consultant: Conduct monthly wildlife and bird surveys for 12 consecutive months to Redlands Regular Meeting of 01/17/2023
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Sponsor: Provide Consultant with airport access as needed.
Product: Appropriate wildlife and bird surveys.
Task 1.4 ‐ Wildlife Hazard Assessment Reporting
An Initial Assessment Report, three Quarterly Survey Updates, and a WHA Report will be provided. It is assumed that the Initial Assessment will be subject to two rounds of review and the WHA report will be subject to three rounds of review. The quarterly reports will consist of brief memos. All reports will be emailed for review. Comments will be addressed immediately following receipt of the comments.
An Initial Assessment Report will be written after the in itial site assessment meeting and survey; the report will include the reason for the WHA, a brief description of the preliminary observations at the airport, and established survey methods and schedule.
Three quarterly reports with be prepared during the s urvey period. Each quarterly report will update airport staff on the survey efforts and findings conducted during the previous three months.
Once all surveys are complete, the data analyzed and prepare a WHA report. The report will evaluate the events that triggered the WHA by describing the airport and summarizing the strike data. The results of the surveys will include an identification of wildlife species observed by their numbers, locations, local movements, and daily and seasonal occurrences in the study area. Attractants on and near the airport will be identified. The WHA Report will describe the identified wildlife hazards to air carrier operations and recommend actions for reducing these wildlife hazards. If federally listed wildlife species are obse rved, the potential ramifications associated with managing the Federal Endangered Species Act listed species will be assessed.
The draft WHA Report will be prepared and disseminated to airport staff for review and comment. Comments on the draft WHA Report will be incorporated and a final WHA will be prepared, which will be ready for the airport’s submittal to the FAA for approval.
Responsibilities:
Consultant: Prepare Draft and Final WHA Reports.
Sponsor: Review and provide comments.
Product: One (1) hard copy and one (1) electronic copy of the Initial Assessment Report; electronic copies of three quarterly survey reports; and a WHA Report one (1) electronic copy of the Draft WHA Report, and three (3) hard copies and two Redlands Regular Meeting of 01/17/2023
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11 I:\cmo\Agreements\Coffman Wildlife Hazard Assesment-FY22-0098.doc-jm (2) CDs or USB flash drives of the Final WHA Report.
ELEMENT 2 ‐ PREPARATION OF A WILDLIFE HAZARD MANAGEMENT PLAN
The following tasks will result in the preparation of a plan to address the hazardous wildlife situations described within the Wildlife Hazard Assessment (WHA) for the Airp ort. For the purposes of this scope of work, preparation of a full Wildlife Hazard M anagement Plan (WHMP), in accordance with the requirements of 14 Code of Federal Regulation (CFR) 139.337, was assumed. Should a lesser effort be required, a revision to th is scope of work will be needed.
Task 2.1 ‐ Overview of Wildlife Hazards
Using the WHA, an overview of wildlife hazards at the Airport will be prepared. The history of wildlife strikes at the Airport will be documented as well as the locations of specific wildlife hazards.
Responsibilities:
Consultant: Prepare Overview of Wildlife Hazards.
Sponsor: Review and provide comments.
Product: Overview of Wildlife Hazards.
Task 2.2 ‐ Overview of Wildlife Management Techniques
A primer regarding airport wildlife management will be prepared w ith the purpose of informing users, readers, and reviewers regarding possible techniques that could be implemented at the airport. A sum mary of non‐lethal and lethal techniques will be included.
Descriptions of communication techniques and potential patrols will also be included.
Responsibilities:
Consultant: Prepare Overview of Wildlife Management Techniques.
Sponsor: Review and provide comments.
Product: Overview of Wildlife Management Techniques.
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12 I:\cmo\Agreements\Coffman Wildlife Hazard Assesment-FY22-0098.doc-jm Task 2.3 ‐ Wildlife Management Techniques to be Implemented at the Airport
A series of wildlife management techniques will be planned for implementation at the airport.
A system for field monitoring and reporting will be formulated, best management practices will be used, and an annual work plan will be fo rmulated and documented. Due to the unforeseen nature of specific agency requirements, the pursuit of local, state, and federal wildlife control permits is not included in the Scope of Services.
Responsibilities:
Consultant: Prepare Wildlife Management Techniques to be implemented.
Sponsor: Review and provide comments.
Product: Wildlife Management Techniques to be implemented.
Task 2.4 ‐ Implementation and Evaluation
The manner in which the WHMP will be implemented and evaluated will be documented. A list of supplies and required training will also be outlined.
Responsibilities:
Consultant: Prepare a list of supplies and required training.
Sponsor: Review and provide comments.
Product: A list of supplies and required training.
Task 2.5 ‐ Draft WHMP Document Preparation
Materials prepared during Tasks 2.1 through 2.4 will be utilized to compile the Draft WHMP document. The document will be compiled in a manner which will allow it to be a living document that is regularly used an d implemented by as signed staff. Checklists, which can easily be duplicated, will be included in the document to allow for document review, implementation, and supply logs. The following sections will be provided in the document:
• A list of the individuals having authority and responsibility for implementing each Redlands Regular Meeting of 01/17/2023
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• A list prioritizing the following actions identified in the wildlife hazard assessment and target dates for their initiation and completion.
• Requirements for and, where applicable, copies of local, State, and Federal wildlife control permits.
• Identification of resources that the certificate holder will provide to implement the plan.
• Procedures to be followed during air carrier operations. • Procedures to review and evaluate the wildlife hazard management plan every 12 months.
• A training program conducted by a QAWB.
One (1) electronic copy of the draft WHMP in PDF format will be prepared for review by the Sponsor and FAA.
Responsibilities:
Consultant: Prepare Draft WHMP document.
Sponsor: Review and provide comments.
Product: A Draft WHMP document in PDF format.
Task 2.6 ‐ Final WHMP Document Preparation
Following review of the Draft WHMP by the FAA and Sponsor, the final WHMP documen t will be prepared. After incorporating comments, three (3) hard copies and two (2) CDs or USB flash drives of the document will be prepared for the Sponsor and FAA.
Responsibilities:
Consultant: Prepare Final
WHMP document. Sponsor:
Review and provide
comments. Product: A Final
WHMP document.
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14 I:\cmo\Agreements\Coffman Wildlife Hazard Assesment-FY22-0098.doc-jm Task 2.7 ‐ Coordination Meetings/Conference Calls
It is anticipated that coordination me etings will be required during the preparation of the WHMP to coordinate with the Sponsor and FAA. These meetings could occur in‐person or via conference call and/or video conference. These meetings/coordination calls are tentatively planned during the pre paration of Task 2.3 and after Task 2.5 to review the Draft WHMP Document. It is assumed that one
(1) in‐person meeting will occur as part of this task.
Responsibilities:
Consultant: Prepare meeting materials and attend meetings (one [1] in‐person meeting).
Sponsor: Provide meeting location and attend meetings.
Product: Coordination meetings held at key decision intervals. One (1) in‐person meeting is assumed.
Task 2.8 (Optional) ‐ Wildlife Hazard Management Training
Upon completion of the WHMP, t he project team can support the Airport in the implementation of the WHMP by conducting an initial wildlife hazard management training course for applicable personnel. The QAWB can develop and implement a one‐day training program. Development includes preparation, review, and inclusion of the WHA and WHMP into the core curriculum and implementing a student‐ focused training program based on adult learning theory and ins tructional systems. The training curriculum will be based on and meet the FAA standar ds p rovided in AC 150/5200‐36B. The WHMP training would be conducted via Zoom or a similar remote conferencing platform.
Responsibilities:
Consultant: An initial training program will be made available to satisfy the training requirements for the FAA.
Sponsor: Attend training program.
Product: An FAA‐approved training program.
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15 I:\cmo\Agreements\Coffman Wildlife Hazard Assesment-FY22-0098.doc-jm EXHIBIT "B"
Fee Schedule – Coffman and Associates
January 2022
Coffman Associates ‐ Person Hours
ELEMENT/TASK
TOTAL
Principal
$290
Senior
Professional
$256
Technical
$112
Total
Labor
Expenses
Coffman Associates
ELEMENT 1 ‐ PREPARATION OF A WILDLIFE HAZARD ASSESSMENT Task 1.1 Kick‐Off Meeting and Initial Site Assessment 0 4 0 $1,024 $0 $1,024 Task 1.2 Identification of Attractants 0 8 8 $2,944 $0 $2,944 Task 1.3 Wildlife Hazard Assessment Methods 0 0 0 $0 $0 $0 Task 1.4 Wildlife Hazard Assessment Reporting 2 4 0 $1,604 $0 $1,604 ELEMENT 2 ‐ PREPARATION OF A WILDLIFE HAZARD MANAGEMENT PLAN Task 2.1 Overview of Wildlife Hazards 0 4 0 $1,024 $0 $1,024 Task 2.2 Overview of Wildlife Management Techniques 0 4 0 $1,024 $0 $1,024 Task 2.3 Wildlife Management Techniques to be Implemented at Airport 0 16 0 $4,096 $0 $4,096 Task 2.4 Implementation and Evaluation 0 4 0 $1,024 $0 $1,024 Task 2.5 Draft WHMP Document Preparation (Electronic Copy) 2 12 4 $4,100 $0 $4,100 Task 2.6 Final WHMP Document Preparation (3 Hard Copies and 2 Flash Drives) 2 4 4 $2,052 $0 $2,052 Task 2.7 Coordination Meetings/Conference Calls (1 In‐Person Meeting) 8 8 0 $4,368 $1,500 $5,868 Task 2.8 Wildlife Hazard Management Training (Optional) 0 0 0 $0 $0 $0 COFFMAN ASSOCIATES PROJECT TOTAL 14 68 16 $23,260 $1,500 $24,760 SWCA Environmental Consultants
ELEMENT 1 ‐ PREPARATION OF A WILDLIFE HAZARD ASSESSMENT Task 1.1 Kick‐Off Meeting and Initial Site Assessment $0 Task 1.2 Identification of Attractants $0
Task 1.3 Wildlife Hazard Assessment Methods (Includes Kick‐Off Meeting and Initial Site Assessment ) $53,441 Task 1.4 Wildlife Hazard Assessment Reporting (Up to 5 Hard Copies and 3 Flash Drives) $15,735 ELEMENT 2 ‐ PREPARATION OF A WILDLIFE HAZARD MANAGEMENT PLAN Task 2.1 Overview of Wildlife Hazards $0
Task 2.2 Overview of Wildlife Management Techniques $0
Task 2.3 Wildlife Management Techniques to be Implemented at Airport $0 Task 2.4 Implementation and Evaluation $0
Task 2.5 Draft WHMP Document Preparation $1,368
Task 2.6 Final WHMP Document Preparation $0
Task 2.7 Coordination Meetings/Conference Calls $0
Task 2.8 Wildlife Hazard Management Training (Optional) $3,346 SWCA ENVIRONMENTAL CONSULTANTS PROJECT TOTAL $73,890
PROJECT TOTAL $98,650
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16 I:\cmo\Agreements\Coffman Wildlife Hazard Assesment-FY22-0098.doc-jm EXHIBIT "C "
WORKERS’ COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:
(a) By being insur ed against liabi lity to pay compensation by one or more insurer s duly authorized to write compensation insurance in this State. (b) By securing from the Director o f Industrial Relations, a certificate of consent to self-insure, either as an individual employe r, or as one emp loyer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self -insure and to pay any compensation that may become due to his or her employees.
CHECK ONE
_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability fo r Workers’ Compensation or to u ndertake self - insurance in accordance with the provisions of that Code, and I will comply with s uch provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).
_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not emp loy any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any p erson such that I become subject to the workers’ compensation laws of California, immediately I shall provide th e City with a certificate of consent to self -insure, or a certification of workers’ compensation insurance.
I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.
VENDOR
By: Date: ___________________
Name, Title
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DATE
OF REQUEST:
An a
dditional appropriation is hereby requested as follows:
Department:
JUSTIFICATION:
Requested By:
Recommended By Finance Director: Recommended:
Yes No Signed
Comments: Approved by City Council:
Date:
Signed:
City Clerk
REVENUE APPROPRIATION INCREASE (if applicable)
EXPENDITURE APPROPRIATION INCREASE (if applicable)
$
-
$
-
TRANSACTION
NO:
ACCOUNTING PERIOD:
Acc
ount Description Orgkey Object Code Job Ledger (If
applicable) Amount
Job Ledger (If
applicable) AmountAccount Description Orgkey Object Code Department Head
City Manager
CITY
OF REDLANDS
REQ
UEST FOR ADDITIONAL APPROPRIATION
FINANC
E USE ONLY
Pag
e 1 of 1
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City Council/Financing Authority Meeting I. 17.
DATE: 01/17/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the request for commercial vendors and the temporary closure of a portion of 5th Street for the Stronger Together Now Giving Sundays within Ed Hales Park on January 29, 2023, February 26, 2023, March 26, 2023, April 30, 2023, September 24, 2023, October 22, 2023, and November 19, 2023; approve a request for in-kind support in the amount of $7,938 related to the events and determination that the events are categorically exempt from environmental review pursuant to Section 15311 of the State's guidelines implementing the California Environmental Quality Act (Assistant City Manager Boatman)
MOTION(S):
If the City Council determines that the request is appropriate, the following motions are provided:
I move that the City Council determine that these events are categorically exempt from environmental review pursuant to Section 15311 of the State's guidelines implementing the California Environmental Quality Act, and;
1. I move to authorize the closure of a portion of N. 5th Street from 11:00 a.m. to 7:00 p.m. on January 29, 2023, February 26, 2023, March 26, 2023, April 30, 2023, September 29, 2023, October 22, 2023, and November 19, 2023, and;
2. I move to approve the expenditure of City resources and in-kind support in the amount of $7,938 related to the events.
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RECOMMENDATION:
Staff recommends that the City Council direct staff accordingly related to the street closure request of a portion of 5th Street and the request for commercial vendors for the Giving Sundays events hosted by Stronger Together Now on January 29, 2023, February 26, 2023, March 26, 2023, April 30, 2023, September 24, 2023, October 22, 2023, and November 19, 2023, within Ed Hales Park, equipment resources, and further recommends City Council direct staff accordingly concerning expenditure for personnel and waiver of fees.
DISCUSSION:
The Facilities and Community Services Department manages the administration and issuance of permits for special events held in public areas of the City. Upon issuing a special event permit, the event may take place contingent on the event organizer paying the required fees. The City recognizes the value of partnering with non-profit agencies and organizations to provide services beneficial to the community.
The non-profit organization, Stronger Together Now (STN), has hosted other events in Redlands and is requesting to hold Giving Sunday events on the following dates: January 29, 2023, February 26, 2023, March 26, 2023, April 30, 2023, September 29, 2023, October 22, 2023, and November 19, 2023, at Ed Hales Park. The events will be held from 11:00 a.m. to 7:00 p.m. STN is requesting to have 34 commercial vendors at each of the events and request the temporary closure of a portion of 5th Street for the purposes of accommodating vendors.
STN is requesting a temporary street closure of a portion of 5th Street from E.
State Street to the public parking lot entrance between the hours of 11:00 a.m. to 7:00 p.m. for the set-up and dismantling of the event. In addition, they are requesting to have commercial vendors with various sales of food and market vendors. There will also be live music, kids' activities, and service organizations and non-profit organizations on site. STN is also requesting in-kind support in the amount of $7,938 for departmental resources including personnel and equipment for the Facilities and Community Services department. Stronger Together Now is a registered non-profit organization operating out of the City of Rialto. City Council approval is required for the event because the Municipal Code prohibits commercial activity within city parks and also does not permit special events to take place within a city street. Therefore, the Council's approval is needed for this aspect of the request.
Should the City Council elect to approve the event, the following conditions of approval will apply:
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The event will be held within the park perimeter and along N. 5th Street, between E. State Street to the public parking lot entrance.
All commercial vendors shall have a current City of Redlands business license to participate in the event; and
The event shall comply with all County of San Bernardino Health Permit regulations.
ALTERNATIVES:
The City Council may elect to deny the event.
STRATEGIC PLAN:
Priority A- Quality of Life, Strategic Objective 1. Beautification, Arts, and Culture.
Enhance community events to better reflect Redlands' diversity and demographics.
SUBMITTED BY:
Chris Boatman, Assistant City Manager
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:
Joe Bierma, Administrative Analyst
Fiscal Impact
Fiscal Year: FY 2022-23
Amount: $7,938.00
Discussion:
In anticipation of the City Council's consideration of this request, staff has compiled the following table outlining costs related to fees established by Resolution of the City Council and departmental charges pertaining to personnel and equipment resources necessary for the support of the event.
The departmental charges are costs outside of normal City operations that would not be incurred by the City if the special event was not taking place.
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Departmental Charges 2023 Amount Type 2022 Amount
(Personnel & Equipment)
Facilities & Community Services
Equipment1
$3,360.00 Soft Cost N/A
Facilities & Community Services
Personnel1
$3,920.00 Hard Cost N/A
Personnel & Equipment
Subtotal
$7,280.00 N/A
Fees Established by City
Council
Resolution
Ed Hales Park Reservation $658.00 Soft Cost N/A
Fees Subtotal $658.00 N/A
Total Departmental Charges
and Fees
$3,920.00 (hard)
$4,018.00(soft)
$7,938.00(Total)
Total N/A
1Personnel costs are calculated conservatively assuming the highest staff cost scenario. Actual costs may vary on the day of the event based on the actual staff present. Actual costs will be confirmed following the event and will be included in a reconciliation report presented to the City Council.
The following table summarizes the total estimated costs associated with the use of City resources and in-kind support approved for events scheduled during Fiscal Year 2022-23 to date:
TABLE 2: FY 2022-23 Fee Waivers to date
Hard Costs Soft Costs Deposits
Refunded
In-kind support
Amount
Net
Amount
$171,216.00 $72,335.50 $5,500.00 $249,051.50 $243,551.50 Attachments
A. Giving Sundays Request Packet
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City Council/Financing Authority Meeting I. 18.
DATE: 01/17/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve a Professional Services Agreement with Geo-Logic Associates, Inc., for Landfill Hydrogeologic Support at the California Street Landfill for a total amount not to exceed $240,040 and determine that approval of this Agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Assistant City Manager Boatman)
MOTION(S):
If the City Council determines that staff’s recommendation is appropriate, the following motions are provided:
I move that City Council determine that approval of this Agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and
1. I move to approve a Professional Services Agreement with Geo-Logic Associates, Inc., for Landfill Hydrogeologic Support at the California Street Landfill for an amount not-to-exceed $79,642 for a period of one year, with two additional one-year renewal options for a total amount not-to-exceed $240,040.
2. RECOMMENDATION:
Staff recommends the City Council approve a Professional Services Agreement (“Agreement”) with Geo-Logic Associates, Inc., for Landfill Hydrogeologic Support at the California Street Landfill in an amount not-to-exceed $79,642 for a period of one year, with two additional one-year renewal options for a total amount not-to-exceed $240,040. In addition, staff recommends that approval of this Agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act.
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DISCUSSION:
The Facilities and Community Services Department, Solid Waste Division, operates a landfill located on Nevada Street, adjacent to the Santa Ana River wash. The landfill is utilized exclusively for refuse collected within the city limits and is not open to the public. The landfill is regulated by a variety of state entities that permit and monitor the daily operations of the site. The Regional Water Quality Control Board (RWQCB) requires annual water quality monitoring and reporting, which is facilitated by outside contractual service. The proposed consultant will play a lead role in assuring compliance with all water quality regulations pertaining to the City’s operation and operating permit for the landfill.
City staff issued a request for proposals (RFP) in accordance with the City’s procurement policy. A total of two firms responded as depicted in the following table.
Firm Name Responsive Proposer Responsible Proposer
Geo-Logic Associates, Inc. X X
Montrose X X
Staff rated the proposals and is recommending that City Council approve the Agreement with Geo-Logic Associates, Inc., in the amount of seventy-nine thousand six hundred forty-two ($79,642) for one year, with two additional one-year renewal options. The compensation for the performance of services shall not exceed the amount of seventy-nine thousand six hundred forty-two ($79,642) for the second term, and eighty thousand seven hundred fifty-six ($80,756) for the third term, bringing the total agreement to an amount not-to-exceed two hundred forty thousand forty ($240,040).
Geo-Logic Associates, Inc., was deemed to be the most qualified firm based on their demonstrated competence and qualifications necessary for the satisfactory performance of the services required, and the cost of such services. Geo-Logic Associates, Inc., will provide professional consulting services for sampling, data validation, database management, performance monitoring, hydrogeologic support, technical and statistical analysis, and reporting services. Additional tasks may also include well decommissioning, well installation, pump maintenance, and other technical services for the City of Redlands California Street Landfill for the next three years.
The proposed action is exempt from the requirements of the California Environmental Quality Act's (CEQA) guidelines pursuant to Section 15061(b)(3) as the approval of the Agreement would be covered by the general rule common Redlands Regular Meeting of 01/17/2023
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as the approval of the Agreement would be covered by the general rule common sense exemption that CEQA applies only to projects which have the potential for causing a significant effect on the environment, where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment and there is negligible expansion of existing facilities.
ALTERNATIVES:
City Council may elect not to approve the agreement.
STRATEGIC PLAN:
Supports Priority D: Sustainability.
SUBMITTED BY:
Chris Boatman, Assistant City Manager
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:
Nathalie Ayala, Senior Administrative Assistant
Fiscal Impact
Fiscal Year: FY 2022-23
Amount: $240,040
Budgeted Y/N: Yes
Account No.: 511900
Discussion:
Sufficient funding for this service is included in the Solid Waste Division's (511900) budget for Fiscal Year 2022-2023 as approved by City Council.
Attachments
A. Professional Services Agreement
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AGREEMENT TO PERFORM PROFESSIONAL SERVICES
This agreement for the provision of hydrogeologic consulti ng services associated with the California Street Landfill (“Agreement”) is mad e and entered in this 21st day of January , 2023 (“Effective Date”), by a nd between the City of Redlands, a municipal corporation (“Ci ty”) and Geo-Logic Assoc iates, Inc., a California corporation (“Consultant”). City and Consultant are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Consultant agree as follows:
ARTICLE 1 – ENGAGEMENT OF CONSULTANT
1.1 City hereby engages Consultant to provide regulatory reporting a nd hydrogeologic support for the California Street Landfill services for City (the “Services”).
1.2 The Services shall be performed by Consultant in a professional manner, and Consultant represents that it h as the skill and the professional expertise necessary to provide the Services to City at a level of competency pr esently maintained by other practicing professional consultants in the industry providing like and similar types of Services.
ARTICLE 2 – SERVICES OF CONSULTANT
2.1 The Servi ces that Consultant shall perform are more particularly described in Exhibit “A,” titled “Scope of Servi ces,” which is attached hereto and incorporated herein by this reference.
2.2 Consultant shall comply wi th applicable federal, state and local laws and regulati ons in the performance of this A greement including, but not limited to, any applicable State prevailing wage laws.
ARTICLE 3 – RESPONSIBILITIES OF CITY
3.1 City designates Christopher Boa tman, Assistant City Manager , as City’s rep resentative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to performance of the Services.
ARTICLE 4 – PERFORMANCE OF SERVICES
4.1 The term of this Agreement shall be for a period of one (1) year from the Effective Date of this Agreem ent (the “Initial Term”). The City shall have the option to extend the Initial Term of this Agreement by two (2) additional one- year terms (each, an “Extended Term”), on the same terms and conditions, by providing written notice to Consulta nt at least thirty (30) days prior to the expiration of the Initial Term or any Extended Term.
4.2 If Consultant’s Services include deliverable electronic visual presentation materials, such materials shall be delivered in a form, and made available to C ity, consistent with City Redlands Regular Meeting of 01/17/2023
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Council-adopted policy for the same. It shall be the obligation of Consultant to obtain a copy of such policy from City staff.
ARTICLE 5 – PAYMENTS TO CONSULTANT
5.1 The compensation for Consultant ’s performance of the Servic es sha ll not exceed t he amount of seventy-nine thousand six hundred forty-two dollars ($79,642) for the Services provided during the Initial Term. Should this Agreement be extended, the compensation for Consultant’s performance for the Services shall not exceed the amount of seventy - nine thousand six hundred fort y-two dollars ($79,642) for the first Extended Term; and eighty thousand seven hundred fifty-six dollars ($80,756) for the second Extended Term, bringing the total possible amount of compensation to a not -to-exceed amou nt of two hundred forty thousand forty dollars ($240,040). For the Initial Term and each Extended Term, City shall pay Consul tant on a time and materials basis up to the not to not -to- exceed amount in accordance with the rates specified in Exhibit “ B,” titled “ Fee Schedule,” which is attached hereto and incorporated herein by this reference.
5.2 Consultant s hall submit monthly invoices to City describing the Services performed during the preceding month. Consultant’s invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent and by whom, and a descri ption of reimbursable expenses related to the Services. City shall pay Consultant no later than thirty (30) days afte r receipt and approva l by City of Consultant’s invoice.
5.3 Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days af ter deposit in first class registered mail, with return receipt requested; (iii) on the actual deliv ery date if depo sited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; in each case prop erly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:
CITY: CONSULTANT:
City Clerk Michael D. Reason, PG,CHG Vice President City of Redlands Geo-Logic Associates, Inc.
35 Cajon Street 2777 East Guasti Road
P.O. Box 3005 (mailing) Ontario, CA 91761
Redlands, CA 92373 mdreason@geo -logic.com
[email protected] (909) 626-2282
Phone: (909) 798-7531
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ARTICLE 6 – INSURANCE AND INDEMNIFICATION
6.1 The following insurance coverage required by this Agreement shall be maintained by Consultant for the duration of i ts perf ormance of the S ervices. Consultant shall not perform any Services unless and until the required insurance listed below is obtained by Consultant. Consultant shall provide City with certificates of insurance and endorsements evidencing such insuranc e prior to commencement of the Services. Insurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City.
A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Consultant is self -insured or exempt from the workers’ compensation laws of the State of California. Consultant shall execute and provide City with Exhibit “ C ,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.
B. Comprehensive General L iability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate , for public liability, property damage and personal injury is required. City shall be named as an additional insured and s uch insurance shall be primary and non- contributing to any insurance or self -insurance maintained by City.
C. Consultant shall secure and maintain professional liability insurance throughout the term of this A greement in the amount of One Million Dollars ( $1,000,000) per claim made.
D. Business Auto L iability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Consultant ow ned vehicles used in connection with Consultant’s provision of the Services, hired and non-owned vehicles, and employee non-ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.
E. Consultant is expressly prohibited from assigning or subcontracting any of the Services without the prior written consent of City. In the event of mutual agreem ent by the Parties to assign or subcontract a portion of the Services, Consultant shall add such assignee or subcontractor as an additional insured to the insurance policies required hereby and provide City with the insurance endorsements prior to any Services being performed by the assignee or subcontractor.
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occasioned by any negligent act or omission by, or the willful misconduct of, Consultant, or its officers, employees and agents in performing the Services.
ARTICLE 7 – CONFLICTS OF INTEREST
7.1 Consultant covenants and represents that it does not have any i nvestment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by the performance of Consulta nt’s Se rvices. Consulta nt further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.
7.2 Consultant agree s it is not a designated employee within the me aning of the Political Reform Act because Consultant:
A. Does not make a governmental decision whether to:
(i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; (iii) authorize City to enter into, modify or renew a contract; (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof.
B. Does not serve in a staff capa city wit h City and in t hat capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City’s Conflict of Interest Code under Government Code section 87302.
7.3 In the event City determines that Consultant must disclose its financial interests, Consultant shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests , wit h the C ity Clerk’s office pursuant to the written instructions provided by the City Clerk.
ARTICLE 8 – GENERAL CONSIDERATIONS
8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys’ fees, including fees for the use of in-house counsel by a Party.
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8.2 Consultant shall not assign any of the Services, except with the prior written a pproval of City and in st rict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, result in City’s immediate termination of this Agreement.
8.3 Consultant is for a ll purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor . Neither City nor any its agents shall have control over the conduct of Consultant or Consultant’s employees, exce pt as herein set forth. C onsultant shall supply all necessary tools and instrumentalities required to perform the Services. Assigned personnel employed by Consultant are for its account only, and in no event shall Consultant or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City. Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Consultant have any authori ty, express or implied, to bind City to any obligation.
8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less than five (5) days prior written notice to Consultant of City’s intent to termin ate. If this Agreement is term inated by City, an adjust ment to Consultant’s compensation shall be made, but (1) no amount shall be allowed for anticipated profit or unperformed S ervices, and (2) any payment du e Consultant at the time of te rmination may be adjusted to the extent of any a dditional costs to City occasioned by any default by Consultant. Upon receipt of a termination notice , Consultant shall immediately discontinue its provision of the Services and, within five (5) days of the date of the term ination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related data, design calculations, drawings, specifications, reports, estimates, summaries and such oth er information a nd materials as may have been accumulated by Consultant in performing the Services. Consultant shall be compensated on a pro-rata basis for Services completed up to the date of termination.
8.5 Consultant shall maintain books, ledgers, invoices , accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Consultant.
8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein, any amendment to this Agreement shall be in writing, approved by City and signed by City and Consultant.
8.7 This Agreement shall be governed by an d construed in accordance with the laws of the State of California , without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in connection with thi s Agreement shall be tried Redlands Regular Meeting of 01/17/2023
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and litigated only in the s tate courts located in San Bernardino County, California, and the federal courts located in Riverside County, California.
8.8 If one or more of the sentences, clauses, paragraphs or section s contained in t his Agreement is declared inval id, voi d or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, claus es, paragraphs o r sections contained herein, unl ess to do so would depri ve a Party of a material benefit of its bargain under this Agreement.
IN WITNESS WHEREOF, duly authorized representatives of City and Consultant have signed in confirmation of this Agreement.
CITY OF REDLANDS GEO-LOGIC ASSOCIATES, INC.
By: ___________________________ By: _________________________ Eddie Tejeda, Mayor Michael D. Reason, PG, CHG, Vice
President
ATTEST:
___________________________
Jeanne Donaldson, City Clerk
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EXHIBIT "A"
SCOPE OF SERVICES
Monitoring Support. Co nsultant will collect the required samples from the designated sampling locations and submit samples to the City -selected, State-certified laboratory for analysis. Leachate samples will be collected and delivered to the laboratory by staff of consultant.
Task 1: Quarterly Groundwater Monitoring Reports. Consultant will perform all water quality sampling as required. During all monitoring reporting periods, Consultant will review field notes and laboratory data in a timely fashion so that data rev iew is completed quickly and any required RWQCB notification meets the deadlines established in Or der No. R8- 2004-0008 including amendments stipulated in Order No. R8- 2008-0094. The data review will include:
• Providing technical and regulatory expertise to City staff. • Review of all field notes to verify that proper sampling techniques were utilized. • A thorough data quality check to verify that holding times, required analyses, reporting limits and laboratory precision requirements have been met.
• Updating water level and groundwater quality databases. • Performance of a thorough quality control check on all data to verify that only correct information is input into the databases.
All sample analyses will be checked against sample collect ion dates to verify th at holding times were met.
Analytical results will also be checked to verify that all required analyses have been performed and that laboratory quality assurance results were within acceptable limits. Any identified problems will be d etailed in the quart erly reports.
The procedure for laboratory data entry includes manual transfer of data into the existing database. Water level information and field data will also be manually input. All data entered into the database will be checked to ensure that the d atabase is accurate. Laboratory reporting limits, BPO’s, and maximum concentration levels will be highlighted with bold font so that the reader can easily discern potential problems.
Statistical analysis of the water quality data will be performed by Consultant. In addition to the statistical analysis of metals surrogates and selected general minerals, selected volatile organic compounds detected at the landfill since September 1998, will be statistically analyzed to establish concentr ation limits equal to background concentrations during this portion of an extended evaluation monitoring period. VOC statistical analyses will be performed as data quantity and quality permit for each compound of concern, on a per -well basis, using intra -well methods as well a s background-to-compliance comparisons. Charts and tables will be used to illustrate VOC statistical findings.
The quarterly groundwater monitoring reports will include the following information:
• taken or planned.
• An executive summary of current monitoring results.
• A discussion of groundwater occurrence and movement, including hydrographs for each well, a groundwater elevation contour map, and groundwater gradient calculation. • A discussion of groundwater quality, including field a nd laboratory methods, statistical methodology and results, tabulated analytical results, copies of laboratory reports and chain of custody forms, copies of field forms, and graphs of constituents detected at concentrations exceeding intra-well statistical variances. • Sludge chemical analyses.
• Conclusions, and as needed, recommendations.
• All data entered into the database will be checked to ensure that the database is accurate.
Consultants shall provide the City with an executive Summary of the quarterly re ports before the 15 th of each month
following a quarterly reporting period for inclusion into the City’s quarterly report to the LEA as required by permit.
Task 2: Annual Groundwater Monitoring Reports. The annual groundwater monitoring reports will be prepared in combination with the yearly first quarter reports (January-March; report due April 30). In addition to the Redlands Regular Meeting of 01/17/2023
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requirements listed in Task 1, the following items will be included in the annual repor ts:
• Groundwater monitoring well data summaries, i ncluding tabular and g raphical summaries of groundwater levels and sampling results for all annual data, graphical presentation of groundwater constituents that equaled or exceeded BPOs or maximum concentration levels during any quarter if the monitoring period, and summary tables of vadose zone sample results.
• An annual summary, discussion and recommendations regarding the detection of VOCs, and any statistical background concentration limits for VOCs which were analyzed within the constraints of availabl e da ta quality and quantity.
• A discussion of groundwater quality at the CSL, a discussion of vadose zone quality and potential impacts to groundwater quality, and updated information relating to the groundwater monitoring system and hydro - geology of the CSL.
Task 3: Leachate Sampling and Reporting. A sample of the leachate will be collected and analyzed for all EPA Appendix II constituents in October of each year. If compounds are detected in the October leachate sample, a retest sample will be collected the following April. The retest sample will be tested only for the compounds that were detected for the first time in the October sample. The results of these analyses will be submitted in the appropriate quarterly report (fourth quarter for the October sample, second quarter for the April sample).
Task 4: Leachate (LCRS) Phase Two Annual Performance Monitoring System Testing. The Phase Two performance monitoring system will be tested annually in accordance with the CSL Leachate Management Plan, Title 27 and the CSL Waste Discharge Requirements (WDRs). The annual test shall be performed no later than October 31 of each year or a date agreed upon by the RWQCB. A LCRS annual performance monitoring system test report form is required and is provided in the CSL’s Leachate Management Plan for the Consultant. A copy of the performance monitoring test report shall be provided to the RWQCB in accordance with the WDR monitoring and reporting program for the CSL reference in Section 3.6 of the Leachate Management P lan.
Task 5: Leachate (LCRS) Regulatory Compliance Dye Test.
To meet regulatory compliance at the California Street Landfill, California Code of Regulations (CCR) Title 27, Section 20340 (d), and the CSL WDRs require that a landfill LCRS dye test be perf ormed annually to demonstrate that the LCRS functions properly. Per the CSL Leachate Management Plan (LMP), annual testing of the Phase II LCRS is required by October 31 of each year to verify that liquid in the system drains to the collection sump, that liquid head over the primary line is less than 12 inches, and that the transducers are functioning properly. Consultant will perform all activities needed to perform the annual LCRS sump dye test including, but not limited to ordering and installing leachate level transducers and flow meters, troubleshooting equipment, several trips to the field to confirm operation of equipment, communication with City staff, and project logistical support.
Task 6: Condensate (CCRS) Annual Sampling and Report Preparation. In accordance with t he Condensate Management Plan, condensate from the condensate and collection recovery system (CCRS) will be sampled and analyzed no later than October 31 of each year. The samples will be analyzed for constituents listed in Appendix A.
The analytical resu lts of the condensate sampling and analysis performed in item 2 above will be reported to the RWQCB in the fourth quarter report due no later than January 31 of the following calendar year .
Task 7: Database Management. Each quarter, the existing database will be reviewed and edited such that only data relevant to the current groundwater movement, quality and hydrogeologic character is included for statistical analysis. A separate database will also be maintained and updated as needed for historical trends.
Task 8: Landfill Expansion Support. Consultant will provide continued technical support for landfill related to cell construction and expansion in the event that additional phases are added during this agreement period.
This task also includes project management, field support and all required witnessing, supervision, documentation, and reporting for the decommissioning or relocation of water quality monitoring wells, as needed.
Task 9: Other Tasks. Consultant will provide the C ity w ith general cons ulting services including all miscellaneous requests and technical support for all unforeseeable events related to groundwater and surface water quality and protection at the CSL.
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In order to meet the City’s needs, and at the City’s r equest, Consultant will answer any questions or issues the city, regulators, or general public may have regarding groundwater and vadose zone quality at the landfill.
Deliverables. Deliverables will consist of formal memorandums, letter reports, and fax ed information to be provided to City staff on a time and materials basis upon request. One draft copy of each technical report will be submitted to the City’s Facilities and Community Services Department Director for review. After incorporation of the City’s comments, two bound copies of the final reports and one digital report will be submitted for the City’s use and distribution. In the case of the quarterly and annual groundwater monitoring reports, two bound complete hard copies will be provided to the City. One hard bound copy of the final report and digital file will be submitted to the State Water Resources Control Board’s database for each Quarterly and Annual Reports. All field work will be personally attended and witnessed firsthand by a geologist currently registered in the State of California, who will then certify all technical reports resulting from the work performed.
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EXHIBIT "B"
Fee Schedule
Consulting Services for Landfill Hydrogeologic Support
Table A
Additional Services on an as needed basis – per Geologic rate schedule as noted in Table A
Work Task 2023 Cost 2024 Cost 2025 Cost
Additional Testing & Maintenance; Well
Decommissioning/Installation
$13,447 $13,447 $13,447
Phase II LCRS Testing; Other Technical Support $15,959 $15,959 $16,516 Annual Total $29,406 $29,406 $29,963
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EXHIBIT "C"
WORKERS’ COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:
(a) By being insur ed against lia bility to pay compens ation by one or more insurer s duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to self-insure, either as an individual employe r, or as one e mployer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self -insure and to pay any compensation that may become due to his or her employees.
CHECK ONE
_____I am aware o f the provisions of S ection 3700 of the Labor Code which requires e very employer to be insured against liability for Workers’ Compensation or to undertake self - insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing th e performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).
_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not e mploy any person in a ny manner such that I become subject to the workers’ compensation laws of California. Ho wever, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certifi cate of consent to self -insure, or a certifi cation of worke rs’ compensation insurance.
I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.
Geo-Logic Associates, Inc.
By: Date: ___________________
Michael D. Reason, PG, CHG, Vice President
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City Council/Financing Authority Meeting J. 1.
DATE: 01/17/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Presentation of National Community Survey (NCS) Results (Public Information Officer Baker)
MOTION:
If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:
I move to receive and file the presentation on the results of a National Community Survey (NCS) conducted by Policy Confluence Inc. dba Polco.
RECOMMENDATION:
Staff recommends that the City Council receive and file a presentation on the results of the National Community Survey (NCS) conducted by Policy Confluence Inc. dba Polco.
DISCUSSION:
In July 2021, as part of a multifaceted approach towards the development of a strategic vision for Redlands, the City Manager's Office contracted with Policy Confluence, Inc. dba Polco to conduct a community-wide survey. The survey instrument, known as the National Community Survey (the NCS), includes standard questions for measuring resident satisfaction levels and perceptions about the quality of local government services and four custom questions. The standardized portions of the NCS allow Polco to provide benchmark comparisons to any of the hundreds of communities who have conducted the survey. The NCS is the only resident survey tool endorsed by the International City/County Management Association (ICMA) and the National League of Cities. The results of the 2021 NCS were presented to the City Council in November 2021.
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In order to effectively gauge resident's continued satisfaction with City services, in February 2022, the City again contracted with Polco to conduct the 2022 NCS. In an identical manner to the 2021 NCS, in early September, the 2022 survey instrument was distributed to a randomly selected sample of Redlands residents, representative of the City's demographics and spread equitably among each of the five City Council election districts. On October 5, 2022, the survey was opened to general participation for all members of the community.
Data collection ended on October 19, 2022. During the months of October and November, Polco compiled the results into the report which will be presented to the City Council and the public this evening. After this presentation, the report will be available on the City's website.
SUBMITTED BY:
Janice McConnell, Assistant City Manager
REVIEWED BY:
Charles M. Duggan, Jr., City Manager
Yvette Abich Garcia, City Attorney
Carl Baker, Public Information Officer
PREPARED BY:
Ross Wittman, Project Manager
Fiscal Impact
Discussion:
There is no fiscal impact with the receipt and filing of the 2022 National Community Survey.
Attachments
National Community Survey Report Results 2022
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Redlands, CA
The National Community Survey
Report of Results
2022
Report by:
Visit us online!
www.polco.us
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About The NCS™
The National Community Survey™ (The NCS™) report is about the “livability” of Redlands. A livable community is a place that is not simply habitable, but that is desirable. It is not only where people do live, but where they want to live. The survey was developed by the experts from National Research Center at Polco.
Great communities are partnerships of the government, private sector, community-based organizations and residents, all geographically connected. The NCS captures residents’ opinions considering ten central facets of a community:
• Economy
• Mobility
• Community Design
• Utilities
• Safety
• Natural Environment
• Parks and Recreation
• Health and Wellness
• Education, Arts, and Culture
• Inclusivity and Engagement
The report provides the opinions of a representative sample of 339 residents of the City of Redlands collected from August 31st, 2022 to October 19th, 2022. The margin of error around any reported percentage is
5.2% for all respondents and the response rate for the 2022 survey was 13%. Survey results were weighted so that the demographic profile of respondents was representative of the demographic profile of adults in Redlands.
How the results are reported
For the most part, the percentages presented in the following tabs represent the “percent positive.” Most commonly, the percent positive is the combination of the top two most positive response options (i.e., excellent/good, very safe/somewhat safe, etc.). On many of the questions in the survey respondents may answer “don’t know.” The proportion of respondents giving this reply is shown in the full set of responses included in the tab “Complete data.” However, these responses have been removed from the analyses presented in most of the tabs. In other words, the tables and graphs display the responses from respondents who had an opinion about a specific item.
Comparisons to benchmarks
NRC’s database of comparative resident opinion is comprised of resident perspectives gathered in surveys from over 600 communities whose residents evaluated the same kinds of topics on The National Community Survey. The comparison evaluations are from the most recent survey completed in each community in the last five years. NRC adds the latest results quickly upon survey completion, keeping the benchmark data fresh and relevant. The communities in the database represent a wide geographic and population range. In each tab, Redlands's results are noted as being “higher” than the benchmark, “lower” than the benchmark, or “similar” to the benchmark, meaning that the average rating given by Redlands residents is statistically similar to or different (greater or lesser) than the benchmark. Being rated as “higher” or “lower” than the benchmark means that Redlands's average rating for a particular item was more than 10 points different than the benchmark. If a rating was “much higher” or “much lower,” then Redlands's average rating was more than 20 points different when compared to the benchmark.
The survey was administered during the COVID-19 pandemic, a time of challenge for many local governments. While we provide comparisons to national benchmarks, it is important to note that much of the benchmark data was collected prior to the pandemic. This may impact how your City's 2022 ratings compare to other communities’ ratings from the past five years.
Trends over time
TrenddataforRedlandsrepresentimportantcomparisondataandshouldbeexaminedforimprovementsordeclines*.
Deviationsfromstabletrendsovertimerepresentopportunitiesforunderstandinghowlocalpolicies,programs,orpublic informationmayhaveaffectedresidents'opinions.Changesbetweensurveyyearshavebeennotedwithanarrowandthe percentdifference.Ifthedifferenceisgreaterthansevenpercentagepointsbetweenthe2021and2022surveys,thechangeis statisticallysignificant.
*In2020,TheNCSsurveywasupdatedtoincludenewandrefresheditems.Consequently,someofthetrendsmaybeimpacted duetowordingmodificationsthatcouldhavepotentiallyalteredthemeaningoftheitemfortherespondent.
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AboutTheNCS™
TheNationalCommunitySurvey™(TheNCS™)reportisaboutthe
“livability”ofRedlands.Alivablecommunityisaplacethatisnotsimply habitable,butthatisdesirable.Itisnotonlywherepeopledolive,but wheretheywanttolive.Thesurveywasdevelopedbytheexpertsfrom NationalResearchCenteratPolco.
Greatcommunitiesarepartnershipsofthegovernment,privatesector, community-basedorganizationsandresidents,allgeographically connected.TheNCScapturesresidents’opinionsconsideringtencentral facetsofacommunity:
•Economy
•Mobility
•CommunityDesign
•Utilities
•Safety
•NaturalEnvironment
•ParksandRecreation
•HealthandWellness
•Education,Arts,andCulture
•InclusivityandEngagement
Thereportprovidestheopinionsofarepresentativesampleof339 residentsoftheCityofRedlandscollectedfromAugust31st,2022to October19th,2022.Themarginoferroraroundanyreportedpercentageis
5.2%forallrespondentsandtheresponserateforthe2022surveywas 13%.Surveyresultswereweightedsothatthedemographicprofileof respondentswasrepresentativeofthedemographicprofileofadultsin Redlands.
Howtheresultsarereported
Forthemostpart,thepercentagespresentedinthefollowingtabsrepresentthe“percentpositive.”Mostcommonly,the percentpositiveisthecombinationofthetoptwomostpositiveresponseoptions(i.e.,excellent/good,verysafe/somewhatsafe, etc.).Onmanyofthequestionsinthesurveyrespondentsmayanswer“don’tknow.”Theproportionofrespondentsgivingthis replyisshowninthefullsetofresponsesincludedinthetab“Completedata.”However,theseresponseshavebeenremoved fromtheanalysespresentedinmostofthetabs.Inotherwords,thetablesandgraphsdisplaytheresponsesfromrespondents whohadanopinionaboutaspecificitem.
Comparisonstobenchmarks
NRC’sdatabaseofcomparativeresidentopinioniscomprisedofresidentperspectivesgatheredinsurveysfromover600 communitieswhoseresidentsevaluatedthesamekindsoftopicsonTheNationalCommunitySurvey.Thecomparison evaluationsarefromthemostrecentsurveycompletedineachcommunityinthelastfiveyears.NRCaddsthelatestresults quicklyuponsurveycompletion,keepingthebenchmarkdatafreshandrelevant.Thecommunitiesinthedatabaserepresenta widegeographicandpopulationrange.Ineachtab,Redlands'sresultsarenotedasbeing“higher”thanthebenchmark,“lower” thanthebenchmark,or“similar”tothebenchmark,meaningthattheaverageratinggivenbyRedlandsresidentsisstatistically similartoordifferent(greaterorlesser)thanthebenchmark.Beingratedas“higher”or“lower”thanthebenchmarkmeansthat Redlands'saverageratingforaparticularitemwasmorethan10pointsdifferentthanthebenchmark.Ifaratingwas“much higher”or“muchlower,”thenRedlands'saverageratingwasmorethan20pointsdifferentwhencomparedtothebenchmark.
ThesurveywasadministeredduringtheCOVID-19pandemic,atimeofchallengeformanylocalgovernments.Whileweprovide comparisonstonationalbenchmarks,itisimportanttonotethatmuchofthebenchmarkdatawascollectedpriortothe pandemic.ThismayimpacthowyourCity's2022ratingscomparetoothercommunities’ratingsfromthepastfiveyears.
Trends over time
Trend data for Redlands represent important comparison data and should be examined for improvements or declines*.
Deviations from stable trends over time represent opportunities for understanding how local policies, programs, or public information may have affected residents' opinions. Changes between survey years have been noted with an arrow and the percent difference. If the difference is greater than seven percentage points between the 2021 and 2022 surveys, the change is statistically significant.
* In 2020, The NCS survey was updated to include new and refreshed items. Consequently, some of the trends may be impacted due to wording modifications that could have potentially altered the meaning of the item for the respondent.
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Conducting the survey
The 2,800 randomly selected households received mailings beginning on August 31st, 2022 and the survey remained open for 7 weeks. The first mailing was a postcard inviting the household to participate in the survey. The next mailing contained a cover letter with instructions, the survey questionnaire, and a postage-paid return envelope. All mailings included a web link to give residents the opportunity to respond to the survey online. All follow-up mailings asked those who had not completed the survey to do so and those who had already done so to refrain from completing the survey again.
The survey was available in English and Spanish. All mailings contained paragraphs in both languages instructing participants on how to complete the survey in their preferred language.
About 2% of the 2,800 mailed invitations or surveys were returned because the household address was vacant or the postal service was unable to deliver the survey as addressed. Of the remaining 2,731 households that received the invitations to participate, 357 completed the survey, providing an overall response rate of 13%. The response rate was calculated using AAPOR’s response rate #2* for mailed surveys of unnamed persons.
It is customary to describe the precision of estimates made from surveys by a “level of confidence” and accompanying “confidence interval” (or margin of error). A traditional level of confidence, and the one used here, is 95%. The 95% confidence interval can be any size and quantifies the sampling error or imprecision of the survey results because some residents’ opinions are relied on to estimate all residents’ opinions. The margin of error for the City of Redlands survey is no greater than plus or minus 5.2 percentage points around any given percent reported for all respondents (339 completed surveys).
In addition to the randomly selected “probability sample” of households, a link to an online open participation survey was publicized by the City of Redlands. The open participation survey was identical to the probability sample survey with two small updates; it included a map at the beginning asking where the respondent lives and a question about where they heard about the survey. The open participation survey was open to all city residents and became available on October 5th, 2022. The survey remained open for 2 weeks. The data presented in the following tabs exclude the open participation survey data, but a tab at the end provides the complete frequency of responses to questions by the open participation respondents.
ThesurveydatasetswereanalyzedusingallorsomeofacombinationoftheStatisticalPackagefortheSocialSciences(SPSS),R, PythonandTableau.Forthemostpart,thepercentagespresentedinthereportsrepresentthe“percentpositive.”Thepercent positiveisthecombinationofthetoptwomostpositiveresponseoptions(i.e.,excellent/good,verysafe/somewhatsafe, essential/veryimportant,etc.),or,inthecaseofresidentbehaviors/participation,thepercentpositiverepresentstheproportion ofrespondentsindicating“yes”orparticipatinginanactivityatleastonceamonth.
Onmanyofthequestionsinthesurveyrespondentsmayanswer“don’tknow.”Theproportionofrespondentsgivingthisreplyis showninthefullsetofresponsesincludedinthetab“Completedata”.However,theseresponseshavebeenremovedfromthe analysespresentedinthereports.Inotherwords,thetablesandgraphsdisplaytheresponsesfromrespondentswhohadan opinionaboutaspecificitem.
Contact
TheCityofRedlandsfundedthisresearch.PleasecontactRossWittmanoftheCityofRedlandsatrwittman@cityofredlands.org ifyouhaveanyquestionsaboutthesurvey.
SurveyValidity
SeethePolcoKnowledgeBasearticleonsurveyvalidityat https://info.polco.us/knowledge/statistical-vali *SeeAAPOR'sStandardDefinitionsformoreinformationat
https://www.aapor.org/Publications-Media/AAPOR-Journals/Standard-Definitions.aspx *Pasek,J.(2010).ANESWeightingAlgorithm. Retrievedfrom
https://web.stanford.edu/group/iriss/cgi-bin/anesrake/resources/RakingDescription.pdf *Targetscomefromthe2010Censusand2020AmericanCommunitySurvey Unweighted Weighted Target*
Age 18-34
35-54
55+
Area Area1
Area2
Area3
Area4
Area5
Hispanicorigin No,notSpanish,Hispanic,orLatino
Spanish,Hispanic,orLatino
Housingtenure Own
Rent
Housingtype Attached
Detached
Race&Hispanic
origin
Notwhitealone
Whitealone,notHispanicorLatino
Sex Man
Woman
Sex/age Man18-34
Man35-54
Man55+
Woman18-34
Woman35-54
Woman55+
Analyzingthedata
Responsesfrommailedsurveyswereenteredintoanelectronicdatasetusinga“keyandverify”method,whereallresponsesare enteredtwiceandcomparedtoeachother.Anydiscrepancieswereresolvedincomparisontotheoriginalsurveyform.Range checksaswellasotherformsofqualitycontrolwerealsoperformed.ResponsesfromsurveyscompletedonPolcowere downloadedandmergedwiththemailedsurveyresponses.
Thedemographicsofthesurveyrespondentswerecomparedtothosefoundinthe2010Censusand2020AmericanCommunity SurveyestimatesforadultsintheCityofRedlands.Theprimaryobjectiveofweightingsurveydataistomakethesurvey respondentsreflectiveofthelargerpopulationofthecommunity.Thecharacteristicsusedforweightingwereage,sex,race, Hispanicorigin,housingtype,housingtenure,andarea.Noadjustmentsweremadefordesigneffects.Weightswerecalculated usinganiterative,multiplicativerakingmodelknownastheANESWeightingAlgorithm.*Theresultsoftheweightingschemefor theprobabilitysamplearepresentedinthefollowingtable.
NRCalignsdemographiclabelswiththoseusedbytheU.S.Censusforreportingpurposes,whenpossible.Somecategories(e.g., age,race/Hispanicorigin,housingtype,andlengthofresidency)arecombinedintosmallersubgroups.
Methods
Selecting survey recipients
All households within the City of Redlands were eligible to participate in the survey. A list of all households within the zip codes serving Redlands was purchased from Go-Dog Direct based on updated listings from the United States Postal Service. Since some of the zip codes that serve the City of Redlands households may also serve addresses that lie outside of the community, the exact geographic location of each housing unit was compared to community boundaries using the most current municipal boundary file. Addresses located outside of the City of Redlands boundaries were removed from the list of potential households to survey.
Each address identified as being within city boundaries was further identified as being within one of the 5 areas. From that list, addresses were randomly selected as survey recipients, with multi-family housing units (defined as those with a unit number) sampled at a rate of 53 compared to single family housing units.
An individual within each household was selected using the birthday method. The birthday method selects a person within the household by asking the “person whose birthday has most recently passed” to complete the questionnaire. The underlying assumption in this method is that day of birth has no relationship to the way people respond to surveys. This instruction was contained in the introduction of the survey.
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Conductingthesurvey
The2,800randomlyselectedhouseholdsreceivedmailingsbeginningonAugust31st,2022andthesurveyremainedopenfor7 weeks.Thefirstmailingwasapostcardinvitingthehouseholdtoparticipateinthesurvey.Thenextmailingcontainedacover letterwithinstructions,thesurveyquestionnaire,andapostage-paidreturnenvelope.Allmailingsincludedaweblinktogive residentstheopportunitytorespondtothesurveyonline.Allfollow-upmailingsaskedthosewhohadnotcompletedthesurvey todosoandthosewhohadalreadydonesotorefrainfromcompletingthesurveyagain.
ThesurveywasavailableinEnglishandSpanish. Allmailingscontainedparagraphsinbothlanguagesinstructingparticipantson howtocompletethesurveyintheirpreferredlanguage.
About2%ofthe2,800mailedinvitationsorsurveyswerereturnedbecausethehouseholdaddresswasvacantorthepostal servicewasunabletodeliverthesurveyasaddressed.Oftheremaining2,731householdsthatreceivedtheinvitationsto participate,357completedthesurvey,providinganoverallresponserateof13%.Theresponseratewascalculatedusing AAPOR’sresponserate#2*formailedsurveysofunnamedpersons.
Itiscustomarytodescribetheprecisionofestimatesmadefromsurveysbya“levelofconfidence”andaccompanying “confidenceinterval”(ormarginoferror).Atraditionallevelofconfidence,andtheoneusedhere,is95%.The95%confidence intervalcanbeanysizeandquantifiesthesamplingerrororimprecisionofthesurveyresultsbecausesomeresidents’opinions arereliedontoestimateallresidents’opinions.ThemarginoferrorfortheCityofRedlandssurveyisnogreaterthanplusor minus5.2percentagepointsaroundanygivenpercentreportedforallrespondents(339completedsurveys).
Inadditiontotherandomlyselected“probabilitysample”ofhouseholds,alinktoanonlineopenparticipationsurveywas publicizedbytheCityofRedlands.Theopenparticipationsurveywasidenticaltotheprobabilitysamplesurveywithtwosmall updates;itincludedamapatthebeginningaskingwheretherespondentlivesandaquestionaboutwheretheyheardaboutthe survey.TheopenparticipationsurveywasopentoallcityresidentsandbecameavailableonOctober5th,2022.Thesurvey remainedopenfor2weeks. Thedatapresentedinthefollowingtabsexcludetheopenparticipationsurveydata,butatabatthe endprovidesthecompletefrequencyofresponsestoquestionsbytheopenparticipationrespondents.
The survey datasets were analyzed using all or some of a combination of the Statistical Package for the Social Sciences (SPSS), R, PythonandTableau.Forthemostpart,thepercentagespresentedinthereportsrepresentthe“percentpositive.”Thepercent positiveisthecombinationofthetoptwomostpositiveresponseoptions(i.e.,excellent/good,verysafe/somewhatsafe, essential/veryimportant,etc.),or,inthecaseofresidentbehaviors/participation,thepercentpositiverepresentstheproportion ofrespondentsindicating“yes”orparticipatinginanactivityatleastonceamonth.
Onmanyofthequestionsinthesurveyrespondentsmayanswer“don’tknow.”Theproportionofrespondentsgivingthisreplyis showninthefullsetofresponsesincludedinthetab“Completedata”.However,theseresponseshavebeenremovedfromthe analysespresentedinthereports.Inotherwords,thetablesandgraphsdisplaytheresponsesfromrespondentswhohadan opinionaboutaspecificitem.
Contact
TheCityofRedlandsfundedthisresearch.PleasecontactRossWittmanoftheCityofRedlandsatrwittman@cityofredlands.org ifyouhaveanyquestionsaboutthesurvey.
SurveyValidity
SeethePolcoKnowledgeBasearticleonsurveyvalidityat https://info.polco.us/knowledge/statistical-vali *SeeAAPOR'sStandardDefinitionsformoreinformationat
https://www.aapor.org/Publications-Media/AAPOR-Journals/Standard-Definitions.aspx *Pasek,J.(2010).ANESWeightingAlgorithm. Retrievedfrom
https://web.stanford.edu/group/iriss/cgi-bin/anesrake/resources/RakingDescription.pdf *Targetscomefromthe2010Censusand2020AmericanCommunitySurvey Unweighted Weighted Target*
Age 18-34
35-54
55+
Area Area 1
Area 2
Area 3
Area 4
Area 5
Hispanic origin No, not Spanish, Hispanic, or Latino
Spanish, Hispanic, or Latino
Housing tenure Own
Rent
Housing type Attached
Detached
Race & Hispanic
origin
Not white alone
White alone, not Hispanic or Latino
Sex Man
Woman
Sex/age Man 18-34
Man 35-54
Man 55+
Woman 18-34
Woman 35-54
Woman 55+
35%
31%
34%
36%
31%
34%
69%
23%
7%
20%
21%
17%
17%
24%
21%
21%
18%
17%
25%
30%
24%
14%
10%
22%
32%
68%
32%
68%
11%
89%
42%
58%
42%
58%
21%
79%
65%
35%
65%
35%
79%
21%
51%
49%
51%
49%
76%
24%
54%
46%
53%
47%
50%
50%
20%
16%
18%
16%
15%
16%
20%
17%
16%
16%
15%
17%
35%
13%
3%
34%
11%
4%
Analyzing the data
Responses from mailed surveys were entered into an electronic dataset using a “key and verify” method, where all responses are entered twice and compared to each other. Any discrepancies were resolved in comparison to the original survey form. Range checks as well as other forms of quality control were also performed. Responses from surveys completed on Polco were downloaded and merged with the mailed survey responses.
The demographics of the survey respondents were compared to those found in the 2010 Census and 2020 American Community Survey estimates for adults in the City of Redlands. The primary objective of weighting survey data is to make the survey respondents reflective of the larger population of the community. The characteristics used for weighting were age, sex, race, Hispanic origin, housing type, housing tenure, and area. No adjustments were made for design effects. Weights were calculated using an iterative, multiplicative raking model known as the ANES Weighting Algorithm.* The results of the weighting scheme for the probability sample are presented in the following table.
NRC aligns demographic labels with those used by the U.S. Census for reporting purposes, when possible. Some categories (e.g., age, race/Hispanic origin, housing type, and length of residency) are combined into smaller subgroups.
Methods
Selectingsurveyrecipients
AllhouseholdswithintheCityofRedlandswereeligibletoparticipateinthesurvey.Alistofallhouseholdswithinthezipcodes servingRedlandswaspurchasedfromGo-DogDirectbasedonupdatedlistingsfromtheUnitedStatesPostalService.Sincesome ofthezipcodesthatservetheCityofRedlandshouseholdsmayalsoserveaddressesthatlieoutsideofthecommunity,theexact geographiclocationofeachhousingunitwascomparedtocommunityboundariesusingthemostcurrentmunicipalboundary file.AddresseslocatedoutsideoftheCityofRedlandsboundarieswereremovedfromthelistofpotentialhouseholdstosurvey.
Eachaddressidentifiedasbeingwithincityboundarieswasfurtheridentifiedasbeingwithinoneofthe5areas.Fromthatlist, addresseswererandomlyselectedassurveyrecipients,withmulti-familyhousingunits(definedasthosewithaunitnumber) sampledatarateof53comparedtosinglefamilyhousingunits.
Anindividualwithineachhouseholdwasselectedusingthebirthdaymethod.Thebirthdaymethodselectsapersonwithinthe householdbyaskingthe“personwhosebirthdayhasmostrecentlypassed”tocompletethequestionnaire.Theunderlying assumptioninthismethodisthatdayofbirthhasnorelationshiptothewaypeoplerespondtosurveys.Thisinstructionwas containedintheintroductionofthesurvey.
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Conductingthesurvey
The2,800randomlyselectedhouseholdsreceivedmailingsbeginningonAugust31st,2022andthesurveyremainedopenfor7 weeks.Thefirstmailingwasapostcardinvitingthehouseholdtoparticipateinthesurvey.Thenextmailingcontainedacover letterwithinstructions,thesurveyquestionnaire,andapostage-paidreturnenvelope.Allmailingsincludedaweblinktogive residentstheopportunitytorespondtothesurveyonline.Allfollow-upmailingsaskedthosewhohadnotcompletedthesurvey todosoandthosewhohadalreadydonesotorefrainfromcompletingthesurveyagain.
ThesurveywasavailableinEnglishandSpanish. Allmailingscontainedparagraphsinbothlanguagesinstructingparticipantson howtocompletethesurveyintheirpreferredlanguage.
About2%ofthe2,800mailedinvitationsorsurveyswerereturnedbecausethehouseholdaddresswasvacantorthepostal servicewasunabletodeliverthesurveyasaddressed.Oftheremaining2,731householdsthatreceivedtheinvitationsto participate,357completedthesurvey,providinganoverallresponserateof13%.Theresponseratewascalculatedusing AAPOR’sresponserate#2*formailedsurveysofunnamedpersons.
Itiscustomarytodescribetheprecisionofestimatesmadefromsurveysbya“levelofconfidence”andaccompanying “confidenceinterval”(ormarginoferror).Atraditionallevelofconfidence,andtheoneusedhere,is95%.The95%confidence intervalcanbeanysizeandquantifiesthesamplingerrororimprecisionofthesurveyresultsbecausesomeresidents’opinions arereliedontoestimateallresidents’opinions.ThemarginoferrorfortheCityofRedlandssurveyisnogreaterthanplusor minus5.2percentagepointsaroundanygivenpercentreportedforallrespondents(339completedsurveys).
Inadditiontotherandomlyselected“probabilitysample”ofhouseholds,alinktoanonlineopenparticipationsurveywas publicizedbytheCityofRedlands.Theopenparticipationsurveywasidenticaltotheprobabilitysamplesurveywithtwosmall updates;itincludedamapatthebeginningaskingwheretherespondentlivesandaquestionaboutwheretheyheardaboutthe survey.TheopenparticipationsurveywasopentoallcityresidentsandbecameavailableonOctober5th,2022.Thesurvey remainedopenfor2weeks. Thedatapresentedinthefollowingtabsexcludetheopenparticipationsurveydata,butatabatthe endprovidesthecompletefrequencyofresponsestoquestionsbytheopenparticipationrespondents.
The survey datasets were analyzed using all or some of a combination of the Statistical Package for the Social Sciences (SPSS), R, Python and Tableau. For the most part, the percentages presented in the reports represent the “percent positive.” The percent positive is the combination of the top two most positive response options (i.e., excellent/good, very safe/somewhat safe, essential/very important, etc.), or, in the case of resident behaviors/participation, the percent positive represents the proportion of respondents indicating “yes” or participating in an activity at least once a month.
On many of the questions in the survey respondents may answer “don’t know.” The proportion of respondents giving this reply is shown in the full set of responses included in the tab “Complete data”. However, these responses have been removed from the analyses presented in the reports. In other words, the tables and graphs display the responses from respondents who had an opinion about a specific item.
Contact
The City of Redlands funded this research. Please contact Ross Wittman of the City of Redlands at [email protected] if you have any questions about the survey.
Survey Validity
See the Polco Knowledge Base article on survey validity at https://info.polco.us/knowledge/statistical-vali * See AAPOR's Standard Definitions for more information at https://www.aapor.org/Publications-Media/AAPOR-Journals/Standard-Definitions.aspx * Pasek, J. (2010). ANES Weighting Algorithm. Retrieved from https://web.stanford.edu/group/iriss/cgi-bin/anesrake/resources/RakingDescription.pdf * Targets come from the 2010 Census and 2020 American Community Survey Unweighted Weighted Target*
Age 18-34
35-54
55+
Area Area1
Area2
Area3
Area4
Area5
Hispanicorigin No,notSpanish,Hispanic,orLatino
Spanish,Hispanic,orLatino
Housingtenure Own
Rent
Housingtype Attached
Detached
Race&Hispanic
origin
Notwhitealone
Whitealone,notHispanicorLatino
Sex Man
Woman
Sex/age Man18-34
Man35-54
Man55+
Woman18-34
Woman35-54
Woman55+
Analyzingthedata
Responsesfrommailedsurveyswereenteredintoanelectronicdatasetusinga“keyandverify”method,whereallresponsesare enteredtwiceandcomparedtoeachother.Anydiscrepancieswereresolvedincomparisontotheoriginalsurveyform.Range checksaswellasotherformsofqualitycontrolwerealsoperformed.ResponsesfromsurveyscompletedonPolcowere downloadedandmergedwiththemailedsurveyresponses.
Thedemographicsofthesurveyrespondentswerecomparedtothosefoundinthe2010Censusand2020AmericanCommunity SurveyestimatesforadultsintheCityofRedlands.Theprimaryobjectiveofweightingsurveydataistomakethesurvey respondentsreflectiveofthelargerpopulationofthecommunity.Thecharacteristicsusedforweightingwereage,sex,race, Hispanicorigin,housingtype,housingtenure,andarea.Noadjustmentsweremadefordesigneffects.Weightswerecalculated usinganiterative,multiplicativerakingmodelknownastheANESWeightingAlgorithm.*Theresultsoftheweightingschemefor theprobabilitysamplearepresentedinthefollowingtable.
NRCalignsdemographiclabelswiththoseusedbytheU.S.Censusforreportingpurposes,whenpossible.Somecategories(e.g., age,race/Hispanicorigin,housingtype,andlengthofresidency)arecombinedintosmallersubgroups.
Methods
Selectingsurveyrecipients
AllhouseholdswithintheCityofRedlandswereeligibletoparticipateinthesurvey.Alistofallhouseholdswithinthezipcodes servingRedlandswaspurchasedfromGo-DogDirectbasedonupdatedlistingsfromtheUnitedStatesPostalService.Sincesome ofthezipcodesthatservetheCityofRedlandshouseholdsmayalsoserveaddressesthatlieoutsideofthecommunity,theexact geographiclocationofeachhousingunitwascomparedtocommunityboundariesusingthemostcurrentmunicipalboundary file.AddresseslocatedoutsideoftheCityofRedlandsboundarieswereremovedfromthelistofpotentialhouseholdstosurvey.
Eachaddressidentifiedasbeingwithincityboundarieswasfurtheridentifiedasbeingwithinoneofthe5areas.Fromthatlist, addresseswererandomlyselectedassurveyrecipients,withmulti-familyhousingunits(definedasthosewithaunitnumber) sampledatarateof53comparedtosinglefamilyhousingunits.
Anindividualwithineachhouseholdwasselectedusingthebirthdaymethod.Thebirthdaymethodselectsapersonwithinthe householdbyaskingthe“personwhosebirthdayhasmostrecentlypassed”tocompletethequestionnaire.Theunderlying assumptioninthismethodisthatdayofbirthhasnorelationshiptothewaypeoplerespondtosurveys.Thisinstructionwas containedintheintroductionofthesurvey.
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Highlights
Residents value the City’s utility infrastructure
When asked how important residents think it is for the City of Redlands to focus on in the next two years, 87% of residents identified the overall utility infrastructure as a priority. A strong majority, about 8 in 10, favorably rated garbage collection and sewer services, this is on par with the previous survey iteration. About 6 in 10 individuals gave utility infrastructure in the City, on par with peer comparisons and consistent with the 2021 survey results. Positive reviews for stormwater management (66%), power utility (65%), drinking water (60%), and affordable high-speed internet access (43%) remained strong and stable from 2021 results and similar to comparison communities.
Safety is a challenge and priority in Redlands
Many safety-related ratings declined since Redlands’ previous survey, suggesting an opportunity for improvement in this area.
Only 43% of the respondents favorably evaluated the overall feeling of safety in Redlands, which is a 22% decline from 2021 survey results and much lower than the national benchmarks. 69% said that they felt safe in Redlands’ downtown/commercial areas, this is a 17% drop from last survey. The safety scores for police/sheriff services (63% excellent or good) and crime prevention (40%) also saw a decline in ratings of 11% and 22%, respectively, since the 2021 survey. Moreover, positive ratings for natural disasters (62%), violent crime (57%), and property crime (45%) also trended downward and are below the comparison communities.
When asked how important it is for the City to focus on safety in the coming two years, 91% of the survey respondents responded with essential or very important, indicating safety is an area residents want the City to focus on. In addition to the templated survey questions, residents were asked to rate the priority of committing additional resources to safety. Three quarters of the survey participants indicated public safety (Police and Fire) as an area of opportunity. Furthermore, when asked to pick a top priority for committing additional resources, 31% of residents identified public safety as the top priority.
Mobility may be an area of opportunity in the City.
Aspects of mobility were generally similar to benchmark comparison communities and held steady with prior survey results.
About 4 out of 10 residents positively rated the overall quality of the transportation system, this is consistent with both the national average and 2021 survey. About half of the survey respondents positively rated many traffic and street related services, such as traffic enforcement, signal timing, street repair, street cleaning, and sidewalk maintenance. 41% of the survey respondents rated ease of public parking positively. While this score is consistent with the previous survey trends, it is lower than the national average. In a series of questions designed to gauge residents' sentiment towards parking and transportation in Downtown Redlands, 82% of the residents reported using their personal vehicle or carpooling to get to downtown. About half of the individuals surveyed reported going to Downtown Redlands every week or almost every week. A similar proportion positively rated the ease of finding parking, convenience/location of parking, and charging stations for electric vehicles. Lastly, about 9 out of 10 participants said that 1-2 blocks is a reasonable distance to park away from the business they are visiting.
Residents raise concerns about community design in Redlands with focus on affordability.
Survey participants noted growing concerns about affordability across numerous facets of livability. Positive evaluations of the overall health and wellness opportunities decreased from 69% (excellent or good) in 2021 to 57% in 2022, this score is lower than observed across the nation. Additionally, fewer positive ratings were given in 2022 for availability of affordable quality food (57% excellent or good), affordable quality health care (47%), affordable quality mental health care (31%), and affordable quality housing (19%). While these scores are on par with the nation, they are lower than the scores seen in the 2021 survey, indicating potential room for improvement. Moreover, the ratings for availability of affordable quality housing were lower than the national average, but held steady from the previous year.
About 7 out of 10 respondents favorably rated their neighborhood as a place to live, a decline of 21% from the previous survey iteration. Scores for public places where people want to spend time (54% excellent or good), well designed neighborhoods (44% ), well-planned commercial growth (34%), and well planned residential growth (31%) were lower than the 2021 survey, indicating this to be a potential focus area. In a custom question unique to Redlands, residents were asked to assess the priority of committing additional resources to homelessness, 79% of the survey respondents rated it as a major priority, with an additional 36% rating homelessness as the top priority for Redlands.
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Facets of livability
Resident perceptions of quality and importance for each of the facets of community livability provide an overview of community strengths and challenges that are useful for planning, budgeting and performance evaluation.
The charts below show the proportion of residents who rated the community facets positively for quality and the priority (importance) placed on each. Also displayed is whether local ratings were lower, similar, or higher than communities across the country (the national benchmark). 2016 2018 2020 2022
Overall economic health
Overall quality of the transportation system
Overall design or layout of residential and commercial
areas
Overall quality of the utility infrastructure
Overall feeling of safety
Overall quality of natural environment
Overall quality of parks and recreation opportunities
Overall health and wellness opportunities
Overall opportunities for education, culture, and the arts Residents' connection and engagement with their
community
64% 53%
Similar
64% 53%
Similar
48% 43%
Similar
48% 43%
Similar
59% 58%
Similar
59% 58%
Similar
62% 64%
Similar
62% 64%
Similar
65% 43%
Much
lower
65% 43%
Much
lower
62% 72%
Similar
62% 72%
Similar
58% 65%
Similar58% 65%
Similar
69% 57%
Lower
69% 57%
Lower
70% 58%
Similar
70% 58%
Similar
58% 50%
Similar
58% 50%
Similar
Please rate each of the following characteristics as they relate to Redlands as a whole. (% excellent or good)
Overalleconomichealth
Overallqualityofthetransportationsystem
Overalldesignorlayoutofresidentialandcommercial
areas
Overallqualityoftheutilityinfrastructure
Overallfeelingofsafety
Overallqualityofnaturalenvironment
Overallqualityofparksandrecreationopportunities
Overallhealthandwellnessopportunities
Overallopportunitiesforeducation,culture,andthearts
Residents'connectionandengagementwiththeir
community
Pleaseratehowimportant,ifatall,youthinkitisfortheRedlandscommunitytofocusoneachofthefollowingin thecomingtwoyears.
(%essentialorveryimportant)
* Comparisontothenationalbenchmarkisshown.Ifnocomparisonisavailable,thisisleftblank.
Balancingperformanceandimportance
Everyjurisdictionmustbalancelimitedresourceswhilemeetingresidentneedsandstrivingtooptimizecommunitylivability.To thisend,itishelpfultoknowwhataspectsofthecommunityaremostimportanttoresidentsandwhichtheyperceiveasbeing ofhigherorlowerquality.Itisespeciallyhelpfultoknowwhenafacetoflivabilityisconsideredofhighimportancebutratedas lowerquality,asthisshouldbeatopprioritytoaddress.
TohelpguideCitystaffandofficialswithdecisionsonfutureresourceallocation,residentratingsoftheimportanceofservices werecomparedtotheirratingsofthequalityoftheseservices.Toidentifytheservicesperceivedbyresidentstohaverelatively lowerqualityatthesametimeasrelativelyhigherimportance,allserviceswererankedfromhighestperceivedqualitytolowest perceivedqualityandfromhighestperceivedimportancetolowestperceivedimportance.Someserviceswereinthetophalfof bothlists(higherqualityandhigherimportance);somewereinthetophalfofonelistbutthebottomhalfoftheother(higher qualityandlowerimportanceorlowerqualityandhigherimportance);andsomeserviceswereinthebottomhalfofbothlists.
Servicesreceivingqualityratingsofexcellentorgoodby57%ormoreofrespondentswereconsideredof“higherquality”and thosewithratingslowerthan57%wereconsideredtobeof“lowerquality.”Serviceswereclassifiedas“moreimportant”ifthey wereratedasessentialorveryimportantby79%ormoreofrespondents.Serviceswereratedas“lessimportant”ifthey receivedaratingoflessthan79%.Thisclassificationusesthemedianratingsforqualityandimportancetodividetheservicesin half.
Thequadrantsinthefigurebelowshowwhichcommunityfacetsweregivenhigherorlowerimportanceratings(right-left)and whichhadhigherorlowerqualityratings(up-down).Facetsoflivabilityfallingclosertoadiagonallinefromthelowerlefttothe upperrightarethosewhereperformanceratingsaremorecommensuratewithresidentpriorities.Facetsscoring closesttothe lowerrighthandcornerofthematrix(higherinimportanceandlowerinquality)arethosethatmaywarrantfurther investigationtoseeifchangestotheirdeliveryarenecessarytoimprovetheirperformance.Thisisthekeypartofthischarton whichtofocus.Facetsfallinginthetoplefthandcornerofthechart(lowerinimportancebuthigherinquality)areareaswhere performancemayoutscoreresidentpriorities,andmaybeaconsiderationforlowerresourceallocation. (vs. benchmark*)
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Facetsoflivability
Residentperceptionsofqualityandimportanceforeachofthefacetsofcommunitylivabilityprovideanoverviewof communitystrengthsandchallengesthatareusefulforplanning,budgetingandperformanceevaluation.
Thechartsbelowshowtheproportionofresidentswhoratedthecommunityfacetspositivelyforqualityandthe priority(importance)placedoneach.Alsodisplayediswhetherlocalratingswerelower,similar,orhigherthan communitiesacrossthecountry(thenationalbenchmark).Overalleconomichealth Overallqualityofthetransportationsystem
Overalldesignorlayoutofresidentialandcommercial
areas
Overallqualityoftheutilityinfrastructure
Overallfeelingofsafety
Overallqualityofnaturalenvironment
Overallqualityofparksandrecreationopportunities
Overallhealthandwellnessopportunities
Overallopportunitiesforeducation,culture,andthearts
Residents'connectionandengagementwiththeir
community
PleaserateeachofthefollowingcharacteristicsastheyrelatetoRedlandsasawhole. (%excellentorgood)
2016 2018 2020 2022
Overall economic health
Overall quality of the transportation system
Overall design or layout of residential and commercial
areas
Overall quality of the utility infrastructure
Overall feeling of safety
Overall quality of natural environment
Overall quality of parks and recreation opportunities
Overall health and wellness opportunities
Overall opportunities for education, culture, and the arts Residents' connection and engagement with their
community
88% 86%
Similar
88% 86%
Similar
71% 61%
Similar
71% 61%
Similar
81% 70%
Similar
81% 70%
Similar
88% 87%
Similar
88% 87%
Similar
91% 91%
Similar
91% 91%
Similar
84% 84%
Similar
84% 84%
Similar
86% 82%
Similar
86% 82%
Similar
72% 76%
Similar72% 76%
Similar
73% 73%
Similar
73% 73%
Similar
69% 69%
Similar
69% 69%
Similar
Please rate how important, if at all, you think it is for the Redlands community to focus on each of the following in the coming two years.
(% essential or very important)
* Comparison to the national benchmark is shown. If no comparison is available, this is left blank.
Balancingperformanceandimportance
Everyjurisdictionmustbalancelimitedresourceswhilemeetingresidentneedsandstrivingtooptimizecommunitylivability.To thisend,itishelpfultoknowwhataspectsofthecommunityaremostimportanttoresidentsandwhichtheyperceiveasbeing ofhigherorlowerquality.Itisespeciallyhelpfultoknowwhenafacetoflivabilityisconsideredofhighimportancebutratedas lowerquality,asthisshouldbeatopprioritytoaddress.
TohelpguideCitystaffandofficialswithdecisionsonfutureresourceallocation,residentratingsoftheimportanceofservices werecomparedtotheirratingsofthequalityoftheseservices.Toidentifytheservicesperceivedbyresidentstohaverelatively lowerqualityatthesametimeasrelativelyhigherimportance,allserviceswererankedfromhighestperceivedqualitytolowest perceivedqualityandfromhighestperceivedimportancetolowestperceivedimportance.Someserviceswereinthetophalfof bothlists(higherqualityandhigherimportance);somewereinthetophalfofonelistbutthebottomhalfoftheother(higher qualityandlowerimportanceorlowerqualityandhigherimportance);andsomeserviceswereinthebottomhalfofbothlists.
Servicesreceivingqualityratingsofexcellentorgoodby57%ormoreofrespondentswereconsideredof“higherquality”and thosewithratingslowerthan57%wereconsideredtobeof“lowerquality.”Serviceswereclassifiedas“moreimportant”ifthey wereratedasessentialorveryimportantby79%ormoreofrespondents.Serviceswereratedas“lessimportant”ifthey receivedaratingoflessthan79%.Thisclassificationusesthemedianratingsforqualityandimportancetodividetheservicesin half.
Thequadrantsinthefigurebelowshowwhichcommunityfacetsweregivenhigherorlowerimportanceratings(right-left)and whichhadhigherorlowerqualityratings(up-down).Facetsoflivabilityfallingclosertoadiagonallinefromthelowerlefttothe upperrightarethosewhereperformanceratingsaremorecommensuratewithresidentpriorities.Facetsscoring closesttothe lowerrighthandcornerofthematrix(higherinimportanceandlowerinquality)arethosethatmaywarrantfurther investigationtoseeifchangestotheirdeliveryarenecessarytoimprovetheirperformance.Thisisthekeypartofthischarton whichtofocus.Facetsfallinginthetoplefthandcornerofthechart(lowerinimportancebuthigherinquality)areareaswhere performancemayoutscoreresidentpriorities,andmaybeaconsiderationforlowerresourceallocation. (vs.benchmark*)
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Facetsoflivability
Residentperceptionsofqualityandimportanceforeachofthefacetsofcommunitylivabilityprovideanoverviewof communitystrengthsandchallengesthatareusefulforplanning,budgetingandperformanceevaluation.
Thechartsbelowshowtheproportionofresidentswhoratedthecommunityfacetspositivelyforqualityandthe priority(importance)placedoneach.Alsodisplayediswhetherlocalratingswerelower,similar,orhigherthan communitiesacrossthecountry(thenationalbenchmark).Overalleconomichealth Overallqualityofthetransportationsystem
Overalldesignorlayoutofresidentialandcommercial
areas
Overallqualityoftheutilityinfrastructure
Overallfeelingofsafety
Overallqualityofnaturalenvironment
Overallqualityofparksandrecreationopportunities
Overallhealthandwellnessopportunities
Overallopportunitiesforeducation,culture,andthearts
Residents'connectionandengagementwiththeir
community
PleaserateeachofthefollowingcharacteristicsastheyrelatetoRedlandsasawhole. (%excellentorgood)
Overalleconomichealth
Overallqualityofthetransportationsystem
Overalldesignorlayoutofresidentialandcommercial
areas
Overallqualityoftheutilityinfrastructure
Overallfeelingofsafety
Overallqualityofnaturalenvironment
Overallqualityofparksandrecreationopportunities
Overallhealthandwellnessopportunities
Overallopportunitiesforeducation,culture,andthearts
Residents'connectionandengagementwiththeir
community
Pleaseratehowimportant,ifatall,youthinkitisfortheRedlandscommunitytofocusoneachofthefollowingin thecomingtwoyears.
(%essentialorveryimportant)
* Comparisontothenationalbenchmarkisshown.Ifnocomparisonisavailable,thisisleftblank.
Balancing performance and importance
Every jurisdiction must balance limited resources while meeting resident needs and striving to optimize community livability. To this end, it is helpful to know what aspects of the community are most important to residents and which they perceive as being of higher or lower quality. It is especially helpful to know when a facet of livability is considered of high importance but rated as lower quality, as this should be a top priority to address.
To help guide City staff and officials with decisions on future resource allocation, resident ratings of the importance of services were compared to their ratings of the quality of these services. To identify the services perceived by residents to have relatively lower quality at the same time as relatively higher importance, all services were ranked from highest perceived quality to lowest perceived quality and from highest perceived importance to lowest perceived importance. Some services were in the top half of both lists (higher quality and higher importance); some were in the top half of one list but the bottom half of the other (higher quality and lower importance or lower quality and higher importance); and some services were in the bottom half of both lists.
Services receiving quality ratings of excellent or good by 57% or more of respondents were considered of “higher quality” and those with ratings lower than 57% were considered to be of “lower quality.” Services were classified as “more important” if they were rated as essential or very important by 79% or more of respondents. Services were rated as “less important” if they received a rating of less than 79%. This classification uses the median ratings for quality and importance to divide the services in half.
The quadrants in the figure below show which community facets were given higher or lower importance ratings (right-left) and which had higher or lower quality ratings (up-down). Facets of livability falling closer to a diagonal line from the lower left to the upper right are those where performance ratings are more commensurate with resident priorities. Facets scoring closest to the lower right hand corner of the matrix ( higher in importance and lower in quality) are those that may warrant further investigation to see if changes to their delivery are necessary to improve their performance. This is the key part of this chart on which to focus. Facets falling in the top left hand corner of the chart (lower in importance but higher in quality) are areas where performance may outscore resident priorities, and may be a consideration for lower resource allocation. 30% 40% 50% 60% 70% 80% 90%
Importance
30%
40%
50%
60%
70%
80%
90%
Quality
Health and wellness
Education, arts, and culture
Community design
Economy
Inclusivity and engagement
Mobility
Natural environment
Parks and recreation
Safety
Utilities
Median
Median
(vs.benchmark*)
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Excellent
15%
Good
49%
Poor
5%
Fair
30%
The overall quality of life in
Redlands, 2022
Quality of life
Measuring community livability starts with assessing the quality of life of those who live there, and ensuring that the community is attractive, accessible, and welcoming to all. 2016 2018 2020 2022
Redlands as a place to live
The overall quality of life
85% 78%
Similar
vs.
benchmark*
85% 78%
Similar
vs.
benchmark*
79%
64%
Lower
79%
64%
Lower
Please rate each of the following aspects of quality of life in Redlands. (% excellent or good)
2016 2018 2020 2022
Recommend living in Redlands to someone who asks
Remain in Redlands for the next five years
88% 72%
Lower
88% 72%
Lower
84% 77%
Similar
84% 77%
Similar
Please indicate how likely or unlikely you are to do each of the following. (% very or somewhat likely)
2016 2018 2020 2022
Overall image or reputation
75% 61%
Similar
75% 61%
Similar
Please rate each of the following in the Redlands community. (% excellent or good)
* Comparison to the national benchmark is shown. If no comparison is available, this is left blank.
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Excellent
6%
Good
30%
Fair
30%
Poor
33%
Overall confidence in Redlands
government, 2022
Governance
Strong local governments produce results that meet the needs of residents while making the best use of available resources, and are responsive to the present and future needs of the community as a whole.
* Comparisontothenationalbenchmarkisshown.Ifnocomparisonisavailable,thisisleftblank. 2016 2018 2020 2022
The value of services for the taxes paid to Redlands
The overall direction that Redlands is taking
The job Redlands government does at welcoming resident
involvement
Overall confidence in Redlands government
Generally acting in the best interest of the community
Being honest
Beingopenandtransparenttothepublic
Informingresidentsaboutissuesfacingthecommunity
Treatingallresidentsfairly
Treatingresidentswithrespect
48% 41%
Similar
48% 41%
Similar
50% 49%
Similar
50% 49%
Similar
49%
33%
Lower
49%
33%
Lower
40% 36%
Lower
40% 36%
Lower
45% 38%
Lower
45% 38%
Lower
49%
35%
Lower
49%
35%
Lower
Please rate the following categories of Redlands government performance. (% excellent or good)
2016 2018 2020 2022
Public information services
Overall customer service by Redlands employees
59% 61%
Similar59% 61%
Similar
76% 70%
Similar
vs.
benchmark*
76% 70%
Similar
vs.
benchmark*
Please rate the quality of each of the following services in Redlands. (% excellent or good)
TheCityofRedlands
TheFederalGovernment
Overall,howwouldyouratethequalityoftheservicesprovidedbyeachofthefollowing? (%excellentorgood)
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OverallconfidenceinRedlands
government,2022
Governance
Stronglocalgovernmentsproduceresultsthatmeettheneeds
ofresidentswhilemakingthebestuseofavailableresources,
andareresponsivetothepresentandfutureneedsofthe
communityasawhole.
* Comparison to the national benchmark is shown. If no comparison is available, this is left blank.
ThevalueofservicesforthetaxespaidtoRedlands
TheoveralldirectionthatRedlandsistaking
ThejobRedlandsgovernmentdoesatwelcomingresident
involvement
OverallconfidenceinRedlandsgovernment
Generallyactinginthebestinterestofthecommunity
Beinghonest
Being open and transparent to the public
Informing residents about issues facing the community
Treating all residents fairly
Treating residents with respect
49%
35%
Lower
49%
35%
Lower
42% 36%
Lower
42% 36%
Lower
48% 40%
Similar
48% 40%
Similar
47% 45%
Similar
47% 45%
Similar
56% 48%
Similar
56% 48%
Similar
PleaseratethefollowingcategoriesofRedlandsgovernmentperformance. (%excellentorgood)
Publicinformationservices
OverallcustomerservicebyRedlandsemployees
PleaseratethequalityofeachofthefollowingservicesinRedlands. (%excellentorgood)
2016 2018 2020 2022
The City of Redlands
The Federal Government
66% 65%
Similar
66% 65%
Similar
39% 32%
Similar
39% 32%
Similar
Overall, how would you rate the quality of the services provided by each of the following? (% excellent or good)
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Excellent
12%
Good
41%
Fair
30%
Poor
17%
Overall economic health of
Redlands, 2022
Very positive
Somewhat
positive
Neutral
Somewhat
negative
Very negative
6%
12%
32%
35%
16%
What impact, if any, do you think the economy
will have on your family income in the next 6
months? Do you think the impact will be:
Economy
Local governments work together with private and
nonprofit businesses, and with the community at
large, to foster sustainable growth, create jobs,
and promote a thriving local economy.
2016 2018 2020 2022
Redlands as a place to work
Redlands as a place to visit
70% 53%
Similar
70% 53%
Similar
68% 65%
Similar
68% 65%
Similar
Please rate each of the following aspects of quality of life in Redlands. (% excellent or good)
2016 2018 2020 2022
Overall quality of business and service establishments
Variety of business and service establishments
Vibrancy of downtown/commercial area
Employmentopportunities
Shoppingopportunities
Costofliving
84% 70%
Similar
84% 70%
Similar
72% 61%
Similar
72% 61%
Similar
74% 59%
Similar
74% 59%
Similar
Please rate each of the following in the Redlands community. (% excellent or good)
Economicdevelopment
PleaseratethequalityofeachofthefollowingservicesinRedlands. (%excellentorgood)
Whatimpact,ifany,doyouthinktheeconomywillhaveon
yourfamilyincomeinthenext6months?Doyouthinkthe
impactwillbe:
Whatimpact,ifany,doyouthinktheeconomywillhaveonyourfamilyincomeinthenext6months?Doyouthinkthe impactwillbe:
(%veryorsomewhatpositive)
2016 2018 2020 2022
Overall economic health
64% 53%
Similar
vs.
benchmark*
64% 53%
Similar
vs.
benchmark*
Please rate each of the following characteristics as they relate to Redlands as a whole. (% excellent or good)
* Comparisontothenationalbenchmarkisshown.Ifnocomparisonisavailable,thisisleftblank.
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Overalleconomichealthof
Redlands,2022
Verypositive
Somewhat
positive
Neutral
Somewhat
negative
Verynegative
Whatimpact,ifany,doyouthinktheeconomy
willhaveonyourfamilyincomeinthenext6
months?Doyouthinktheimpactwillbe:
Economy
Localgovernmentsworktogetherwithprivateand
nonprofitbusinesses,andwiththecommunityat
large,tofostersustainablegrowth,createjobs,
andpromoteathrivinglocaleconomy.
Redlandsasaplacetowork
Redlandsasaplacetovisit
PleaserateeachofthefollowingaspectsofqualityoflifeinRedlands. (%excellentorgood)
Overallqualityofbusinessandserviceestablishments
Varietyofbusinessandserviceestablishments
Vibrancyofdowntown/commercialarea
Employment opportunities
Shopping opportunities
Cost of living
52% 38%
Similar
52% 38%
Similar
72% 57%
Similar
72% 57%
Similar
28% 28%
Similar
28% 28%
Similar
PleaserateeachofthefollowingintheRedlandscommunity.
(%excellentorgood)
2016 2018 2020 2022
Economic development
53% 51%
Similar
53% 51%
Similar
Please rate the quality of each of the following services in Redlands. (% excellent or good)
2016 2018 2020 2022
What impact, if any, do you think the economy will have on your family income in the next 6 months? Do you think the impact will be:
26%
18%
Similar
26%
18%
Similar
What impact, if any, do you think the economy will have on your family income in the next 6 months? Do you think the impact will be:
(% very or somewhat positive)
Overalleconomichealth
PleaserateeachofthefollowingcharacteristicsastheyrelatetoRedlandsasawhole. (%excellentorgood)
* Comparison to the national benchmark is shown. If no comparison is available, this is left blank.
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Excellent
11%
Good
32%Fair
40%
Poor
16%
Overall quality of the transportation
system in Redlands, 2022
Mobility
The ease with which residents can move about their
communities, whether for commuting, leisure, or recreation, plays a major role in the quality of life for all who live, work, and play in the community.
* Comparisontothenationalbenchmarkisshown.Ifnocomparisonisavailable,thisisleftblank. 2016 2018 2020 2022
Traffic flow on major streets
Ease of public parking
Ease of travel by car
Ease of travel by public transportation
Ease of travel by bicycle
Ease of walking
47%
54%
Similar47%
54%
Similar
36% 41%
Lower36% 41%
Lower
68% 70%
Similar
68% 70%
Similar
27% 25%
Similar
27% 25%
Similar
71% 63%
Similar
71% 63%
Similar
69% 59%
Similar
69% 59%
Similar
Please also rate each of the following in the Redlands community. (% excellent or good)
Usedpublictransportationinsteadofdriving
Carpooledwithotheradultsorchildreninsteadofdriving
alone
Walkedorbikedinsteadofdriving
Pleaseindicatewhetherornotyouhavedoneeachofthefollowinginthelast12months. (%yes)
Trafficenforcement
Trafficsignaltiming
Streetrepair
Streetcleaning
Streetlighting
Sidewalkmaintenance
Busortransitservices
PleaseratethequalityofeachofthefollowingservicesinRedlands. (%excellentorgood)
2016 2018 2020 2022
Overall quality of the transportation system
48% 43%
Similar
vs.
benchmark*
48% 43%
Similar
vs.
benchmark*
Please rate each of the following characteristics as they relate to Redlands as a whole. (% excellent or good)
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Overallqualityofthetransportation
systeminRedlands,2022
Mobility
Theeasewithwhichresidentscanmoveabouttheir
communities,whetherforcommuting,leisure,orrecreation,
playsamajorroleinthequalityoflifeforallwholive,work,
andplayinthecommunity.
* Comparison to the national benchmark is shown. If no comparison is available, this is left blank.
Trafficflowonmajorstreets
Easeofpublicparking
Easeoftravelbycar
Easeoftravelbypublictransportation
Easeoftravelbybicycle
Easeofwalking
PleasealsorateeachofthefollowingintheRedlandscommunity. (%excellentorgood)
2016 2018 2020 2022
Used public transportation instead of driving
Carpooled with other adults or children instead of driving alone
Walked or biked instead of driving
13%
17%
Similar13%
17%
Similar
50% 48%
Similar
50% 48%
Similar
61% 61%
Similar
61% 61%
Similar
Please indicate whether or not you have done each of the following in the last 12 months. (% yes)
2016 2018 2020 2022
Traffic enforcement
Traffic signal timing
Street repair
Street cleaning
Street lighting
Sidewalk maintenance
Bus or transit services
53% 48%
Similar
53% 48%
Similar
49% 49%
Similar
49% 49%
Similar
41% 45%
Similar41% 45%
Similar
61% 54%
Similar
61% 54%
Similar
60% 55%
Similar
60% 55%
Similar
40%
45%
Similar40%
45%
Similar
36%
42%
Similar36%
42%
Similar
Please rate the quality of each of the following services in Redlands. (% excellent or good)
Overallqualityofthetransportationsystem
PleaserateeachofthefollowingcharacteristicsastheyrelatetoRedlandsasawhole. (%excellentorgood)
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Excellent
13%
Good
45%
Fair
35%
Poor
8%
Overall design or layout of
Redlands's residential and
commercial areas, 2022
Community design
A well-designed community enhances the quality of life for its residents by encouraging smart land use and zoning, ensuring that affordable housing is accessible to all, and providing access to parks and other green spaces.
* Comparisontothenationalbenchmarkisshown.Ifnocomparisonisavailable,thisisleftblank. 2016 2018 2020 2022
Well-planned residential growth
Well-planned commercial growth
Well-designed neighborhoods
Preservation of the historical or cultural character of the community
Publicplaceswherepeoplewanttospendtime
Varietyofhousingoptions
Availabilityofaffordablequalityhousing
Overallqualityofnewdevelopment
Overallappearance
45% 31%
Similar
45% 31%
Similar
41% 34%
Similar
41% 34%
Similar
59% 44%
Similar
59% 44%
Similar
81% 61%
Similar
81% 61%
Similar
70%70%
Please also rate each of the following in the Redlands community. (% excellent or good)
2016 2018 2020 2022
Your neighborhood as a place to live
88% 67%
Lower
88% 67%
Lower
Please rate each of the following aspects of quality of life in Redlands. (% excellent or good)
Landuse,planningandzoning
Codeenforcement
PleaseratethequalityofeachofthefollowingservicesinRedlands. (%excellentorgood)
2016 2018 2020 2022
Overall design or layout of residential and commercial
areas
59% 58%
Similar
vs.
benchmark*
59% 58%
Similar
vs.
benchmark*
Please rate each of the following characteristics as they relate to Redlands as a whole. (% excellent or good)
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Overalldesignorlayoutof
Redlands'sresidentialand
commercialareas,2022
Communitydesign
Awell-designedcommunityenhancesthequalityoflifeforits
residentsbyencouragingsmartlanduseandzoning,ensuring
thataffordablehousingisaccessibletoall,andproviding
accesstoparksandothergreenspaces.
* Comparison to the national benchmark is shown. If no comparison is available, this is left blank.
Well-plannedresidentialgrowth
Well-plannedcommercialgrowth
Well-designedneighborhoods
Preservationofthehistoricalorculturalcharacterofthe
community
Public places where people want to spend time
Variety of housing options
Availability of affordable quality housing
Overall quality of new development
Overall appearance
70% 54%
Similar
70% 54%
Similar
38% 34%
Similar
38% 34%
Similar
17% 19%
Lower17% 19%
Lower
42% 44%
Similar42% 44%
Similar
77% 61%
Similar
77% 61%
Similar
PleasealsorateeachofthefollowingintheRedlandscommunity. (%excellentorgood)
Yourneighborhoodasaplacetolive
PleaserateeachofthefollowingaspectsofqualityoflifeinRedlands. (%excellentorgood)
2016 2018 2020 2022
Land use, planning and zoning
Code enforcement
34% 40%
Similar34% 40%
Similar
33% 32%
Lower
33% 32%
Lower
Please rate the quality of each of the following services in Redlands. (% excellent or good)
Overalldesignorlayoutofresidentialandcommercial
areas
PleaserateeachofthefollowingcharacteristicsastheyrelatetoRedlandsasawhole. (%excellentorgood)
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Excellent
12%
Good
51%
Fair
28%
Poor
8%
Overall quality of the utility
infrastructure in Redlands, 2022
Utilities
Services such as water, gas, electricity, and internet access play a vital role in ensuring the physical and economic health and well-being of the communities they serve.
* Comparisontothenationalbenchmarkisshown.Ifnocomparisonisavailable,thisisleftblank.
Affordable high-speed internet access
Garbage collection
Drinking water
Sewer services
Storm water management
Power (electric and/or gas) utility
Utility billing
46% 43%
Similar
46% 43%
Similar
81% 84%
Similar
81% 84%
Similar
63% 60%
Similar
63% 60%
Similar
80% 81%
Similar
80% 81%
Similar
66% 66%
Similar
66% 66%
Similar
68% 65%
Similar
68% 65%
Similar
57% 60%
Similar57% 60%
Similar
Please rate the quality of each of the following services in Redlands. (% excellent or good)
2016 2018 2020
2022
Overall quality of the utility infrastructure
62% 64%
Similar
vs.
benchmark*
62% 64%
Similar
vs.
benchmark*
Please rate each of the following characteristics as they relate to Redlands as a whole. (% excellent or good)
2016 2018 2020
2022
* Comparison to the national benchmark is shown. If no comparison is available, this is left blank.
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Excellent
7%
Good
36% Fair
36%
Poor
22%
Overall feeling of safety in
Redlands, 2022
Safety
Public safety is often the most important task facing local governments. All residents should feel safe and secure in their neighborhoods and in the greater community, and providing robust safety-related services is essential to residents' quality of life.
2016 2018 2020 2022
Overall feeling of safety
65% 43%
Much
lower
vs.
benchmark*
65% 43%
Much
lower
vs.
benchmark*
Please rate each of the following characteristics as they relate to Redlands as a whole. (% excellent or good)
2016 2018 2020 2022
In your neighborhood during the day
In Redlands's downtown/commercial area during the day
From property crime
From violent crime
From fire, flood, or other natural disaster
91% 85%
Similar
91% 85%
Similar
86% 69%
Lower
86% 69%
Lower
63% 45%
Much
lower
63% 45%
Much
lower
77% 57%
Lower
77% 57%
Lower
78% 62%
Lower
78% 62%
Lower
Please rate how safe or unsafe you feel:
(% very or somewhat safe)
2016 2018 2020 2022
Police/Sheriff services
Crime prevention
Animalcontrol
Ambulanceoremergencymedicalservices
Fireservices
Firepreventionandeducation
Emergencypreparedness
74% 63%
Lower
74% 63%
Lower
62% 40%
lower
62% 40%
lower
Please rate the quality of each of the following services in Redlands. (% excellent or good)
* Comparisontothenationalbenchmarkisshown.Ifnocomparisonisavailable,thisisleftblank. llo ow we err
MMu uc chh
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Overallfeelingofsafetyin
Redlands,2022
Safety
Publicsafetyisoftenthemostimportanttaskfacinglocal
governments.Allresidentsshouldfeelsafeandsecureintheir
neighborhoodsandinthegreatercommunity,andproviding
robustsafety-relatedservicesisessentialtoresidents'quality oflife.
Overallfeelingofsafety
PleaserateeachofthefollowingcharacteristicsastheyrelatetoRedlandsasawhole. (%excellentorgood)
Inyourneighborhoodduringtheday
InRedlands'sdowntown/commercialareaduringtheday
Frompropertycrime
Fromviolentcrime
Fromfire,flood,orothernaturaldisaster
Pleaseratehowsafeorunsafeyoufeel:
(%veryorsomewhatsafe)
Police/Sheriffservices
Crimeprevention
Animal control
Ambulance or emergency medical services
Fire services
Fire prevention and education
Emergency preparedness
62% 40%62% 40%
62% 59%
Similar
62% 59%
Similar
82% 77%
Similar
82% 77%
Similar
91% 87%
Similar
91% 87%
Similar
73% 62%
Similar
73% 62%
Similar
58% 53%
Similar
58% 53%
Similar
PleaseratethequalityofeachofthefollowingservicesinRedlands. (%excellentorgood)
* Comparison to the national benchmark is shown. If no comparison is available, this is left blank.
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Excellent
25%
Good
47%
Fair
23%
Poor
5%
Overall quality of natural
environment in Redlands, 2022
Natural environment
The natural environment plays a vital role in the health and well-being of residents. The natural spaces in which residents live and experience their communities has a direct and
profound effect on quality of life.
2016 2018 2020 2022
Cleanliness
Air quality
67% 50%
Lower
67% 50%
Lower
40%
40%
Much
lower
40%
40%
Much
lower
Please also rate each of the following in the Redlands community. (% excellent or good)
2016 2018 2020 2022
Preservation of natural areas
Redlands open space
Recycling
Yardwastepick-up
49%
57%
Similar49%
57%
Similar
50% 54%
Similar50% 54%
Similar
47%
56%
Similar47%
56%
Similar
78% 73%
Similar
78% 73%
Similar
Please rate the quality of each of the following services in Redlands. (% excellent or good)
2016 2018 2020 2022
Overall quality of natural environment
62% 72%
Similar
vs.
benchmark*
62% 72%
Similar
vs.
benchmark*
Please rate each of the following characteristics as they relate to Redlands as a whole. (% excellent or good)
* Comparisontothenationalbenchmarkisshown.Ifnocomparisonisavailable,thisisleftblank.
SSi im mi il la arr
Yard waste pick-up
* Comparison to the national benchmark is shown. If no comparison is available, this is left blank.
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Excellent
24%
Good
42%
Fair
27%
Poor
8%
Overall quality of parks and
recreation opportunities, 2022
Parks and recreation
"There are no communities that pride themselves on their quality of life, promote themselves as a desirable location for businesses to relocate, or maintain that they are
environmental stewards of their natural resources, without such communities having a robust, active system of parks and recreation programs for public use and enjoyment."
- National Recreation and Park Association
2016 2018 2020 2022
Availability of paths and walking trails
Fitness opportunities
Recreational opportunities
63% 72%
Similar
63% 72%
Similar
68% 70%
Similar
68% 70%
Similar
60% 70%
Similar60% 70%
Similar
Please also rate each of the following in the Redlands community. (% excellent or good)
2016 2018 2020 2022
City parks
Recreation programs or classes
Recreation centers or facilities
65% 58%
Lower
65% 58%
Lower
66% 59%
Similar
66% 59%
Similar
Please rate the quality of each of the following services in Redlands. (% excellent or good)
2016 2018 2020 2022
Overall quality of parks and recreation opportunities
58% 65%
Similar
vs.
benchmark*
58% 65%
Similar
vs.
benchmark*
Please rate each of the following characteristics as they relate to Redlands as a whole. (% excellent or good)
* Comparison to the national benchmark is shown. If no comparison is available, this is left blank.
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Overall quality of parks and
recreation opportunities, 2022
Parks and recreation
"There are no communities that pride themselves on their quality of life, promote themselves as a desirable location for businesses to relocate, or maintain that they are
environmental stewards of their natural resources, without such communities having a robust, active system of parks and recreation programs for public use and enjoyment."
- National Recreation and Park Association
Availability of paths and walking trails
Fitness opportunities
Recreational opportunities
Please also rate each of the following in the Redlands community. (% excellent or good)
City parks
Recreation programs or classes
Recreation centers or facilities
64% 54%
Similar
64% 54%
Similar
Please rate the quality of each of the following services in Redlands. (% excellent or good)
Overall quality of parks and recreation opportunities
Please rate each of the following characteristics as they relate to Redlands as a whole. (% excellent or good)
* Comparison to the national benchmark is shown. If no comparison is available, this is left blank.
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Excellent
16%
Good
41%
Fair
28%
Poor
16%
Overall health and wellness
opportunities in Redlands, 2022
Health and wellness
The characteristics of and amenities available in the
communities in which people live has a direct impact on the health and wellness of residents, and thus, on their quality of life overall.
2016 2018 2020 2022
Availability of affordable quality food
Availability of affordable quality health care
Availability of preventive health services
Availability of affordable quality mental health care
68% 57%
Similar
68% 57%
Similar
60% 47%
Similar
60% 47%
Similar
61% 52%
Similar
61% 52%
Similar
46% 31%
Similar
46% 31%
Similar
Please also rate each of the following in the Redlands community. (% excellent or good)
2016 2018 2020 2022
Health services
70% 53%
Similar
70% 53%
Similar
Please rate the quality of each of the following services in Redlands. (% excellent or good)
Pleaserateyouroverallhealth.
Pleaserateyouroverallhealth.
(%excellentorverygood)
2016 2018 2020 2022
Overall health and wellness opportunities
69% 57%
Lower
vs.
benchmark*
69% 57%
Lower
vs.
benchmark*
Please rate each of the following characteristics as they relate to Redlands as a whole. (% excellent or good)
* Comparisontothenationalbenchmarkisshown.Ifnocomparisonisavailable,thisisleftblank.
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Overallhealthandwellness
opportunitiesinRedlands,2022
Healthandwellness
Thecharacteristicsofandamenitiesavailableinthe
communitiesinwhichpeoplelivehasadirectimpactonthe
healthandwellnessofresidents,andthus,ontheirqualityof
lifeoverall.
Availabilityofaffordablequalityfood
Availabilityofaffordablequalityhealthcare
Availabilityofpreventivehealthservices
Availabilityofaffordablequalitymentalhealthcare
PleasealsorateeachofthefollowingintheRedlandscommunity. (%excellentorgood)
Healthservices
PleaseratethequalityofeachofthefollowingservicesinRedlands. (%excellentorgood)
2016 2018 2020 2022
Please rate your overall health.
69% 67%
Similar
69% 67%
Similar
Please rate your overall health.
(% excellent or very good)
Overallhealthandwellnessopportunities
PleaserateeachofthefollowingcharacteristicsastheyrelatetoRedlandsasawhole. (%excellentorgood)
* Comparison to the national benchmark is shown. If no comparison is available, this is left blank.
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Excellent
22%
Good
36%
Fair
21%
Poor
21%
Overall opportunities for education,
culture and the arts, 2022
Education, arts, and culture
Participation in the arts, in educational opportunities, and in cultural activities is linked to increased civic engagement, greater social tolerance, and enhanced enjoyment of the local community.
2016 2018 2020 2022
Opportunities to attend cultural/arts/music activities
Community support for the arts
Availability of affordable quality childcare/preschool
K-12 education
Adult educational opportunities
Opportunities to attend special events and festivals
71% 62%
Similar
71% 62%
Similar
76% 59%
Similar
76% 59%
Similar
50% 36%
Similar
50% 36%
Similar
75% 68%
Similar
75% 68%
Similar
66%
46%
Similar
66%
46%
Similar
71% 61%
Similar
71% 61%
Similar
Please also rate each of the following in the Redlands community. (% excellent or good)
Publiclibraryservices
PleaseratethequalityofeachofthefollowingservicesinRedlands. (%excellentorgood)
2016 2018 2020 2022
Overall opportunities for education, culture, and the arts 70% 58%
Similar
vs.
benchmark*
70% 58%
Similar
vs.
benchmark*
Please rate each of the following characteristics as they relate to Redlands as a whole. (% excellent or good)
* Comparisontothenationalbenchmarkisshown.Ifnocomparisonisavailable,thisisleftblank.
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Overallopportunitiesforeducation,
cultureandthearts,2022
Education,arts,andculture
Participationinthearts,ineducationalopportunities,andin culturalactivitiesislinkedtoincreasedcivicengagement,
greatersocialtolerance,andenhancedenjoymentofthelocal
community.
Opportunitiestoattendcultural/arts/musicactivities
Communitysupportforthearts
Availabilityofaffordablequalitychildcare/preschool
K-12education
Adulteducationalopportunities
Opportunitiestoattendspecialeventsandfestivals
PleasealsorateeachofthefollowingintheRedlandscommunity. (%excellentorgood)
2016 2018 2020 2022
Public library services
87% 70%
Similar
87% 70%
Similar
Please rate the quality of each of the following services in Redlands. (% excellent or good)
Overallopportunitiesforeducation,culture,andthearts
PleaserateeachofthefollowingcharacteristicsastheyrelatetoRedlandsasawhole. (%excellentorgood)
* Comparison to the national benchmark is shown. If no comparison is available, this is left blank.
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Excellent
16%
Good
34%
Fair
36%
Poor
15%
Residents' connection and
engagement with their
community, 2022
Inclusivity and engagement
Inclusivity refers to a cultural and environmental feeling of belonging; residents who feel invited to participate within their communities feel more included, involved, and engaged than those who do not.
2016 2018 2020 2022
Redlands as a place to raise children
Redlands as a place to retire
Sense of community
83% 69%
Similar
83% 69%
Similar
62% 55%
Similar
62% 55%
Similar
61% 53%
Similar
61% 53%
Similar
Please rate each of the following aspects of quality of life in Redlands. (% excellent or good)
2016 2018 2020 2022
Residents' connection and engagement with their
community
58% 50%
Similar
vs.
benchmark*
58% 50%
Similar
vs.
benchmark*
Please rate each of the following characteristics as they relate to Redlands as a whole. (% excellent or good)
2016 2018 2020 2022
Making all residents feel welcome
Attracting people from diverse backgrounds
Valuing/respecting residents from diverse backgrounds
Takingcareofvulnerableresidents
60% 58%
Similar
60% 58%
Similar
51% 53%
Similar
51% 53%
Similar
52% 52%
Similar
52% 52%
Similar
Please rate the job you feel the Redlands community does at each of the following. (% excellent or good)
Senseofcivic/communitypride
Neighborlinessofresidents
Opportunitiestoparticipateinsocialeventsandactivities
Opportunitiestovolunteer
Opportunitiestoparticipateincommunitymatters
Opennessandacceptanceofthecommunitytowardpeople
ofdiversebackgrounds
PleasealsorateeachofthefollowingintheRedlandscommunity. (%excellentorgood)
* Comparisontothenationalbenchmarkisshown.Ifnocomparisonisavailable,thisisleftblank.
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Residents'connectionand
engagementwiththeir
community,2022
Inclusivityandengagement
Inclusivityreferstoaculturalandenvironmentalfeelingof
belonging;residentswhofeelinvitedtoparticipatewithintheir communitiesfeelmoreincluded,involved,andengagedthan
thosewhodonot.
Redlandsasaplacetoraisechildren
Redlandsasaplacetoretire
Senseofcommunity
PleaserateeachofthefollowingaspectsofqualityoflifeinRedlands. (%excellentorgood)
Residents'connectionandengagementwiththeir
community
PleaserateeachofthefollowingcharacteristicsastheyrelatetoRedlandsasawhole. (%excellentorgood)
Makingallresidentsfeelwelcome
Attractingpeoplefromdiversebackgrounds
Valuing/respectingresidentsfromdiversebackgrounds
Taking care of vulnerable residents
44% 42%
Similar
44% 42%
Similar
PleaseratethejobyoufeeltheRedlandscommunitydoesateachofthefollowing. (%excellentorgood)
2016 2018 2020 2022
Sense of civic/community pride
Neighborliness of residents
Opportunities to participate in social events and activities Opportunities to volunteer
Opportunities to participate in community matters
Openness and acceptance of the community toward people
of diverse backgrounds
64% 55%
Similar
64% 55%
Similar
61% 51%
Similar
61% 51%
Similar
69% 60%
Similar
69% 60%
Similar
68% 66%
Similar
68% 66%
Similar
63% 55%
Similar
63% 55%
Similar
47%
54%
Similar47%
54%
Similar
Please also rate each of the following in the Redlands community. (% excellent or good)
* Comparison to the national benchmark is shown. If no comparison is available, this is left blank.
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Residents' participation levels
2016 2018 2020 2022
Contacted the City of Redlands for help or information
Contacted Redlands elected officials to express your opinion Attended a local public meeting
Watched a local public meeting
Volunteered your time to some group/activity
Campaigned or advocated for a local issue, cause, or candidate Voted in your most recent local election
52%
50%
Similar
vs.
benchmark*
52%
50%
Similar
vs.
benchmark*
19% 19%
Similar
19% 19%
Similar
20% 21%
Similar20% 21%
Similar
31% 33%
Similar31% 33%
Similar
34%
43%
Higher34%
43%
Higher
24% 22%
Similar
24% 22%
Similar
83% 77%
Similar
83% 77%
Similar
Please indicate whether or not you have done each of the following in the last 12 months. (% yes)
2016 2018 2020 2022
Access the internet from your home
Access the internet from your cell phone
Visitsocialmediasites
Useorcheckemail
Shareyouropinionsonline
Shoponline
92% 87%
Similar
92% 87%
Similar
90% 91%
Similar
90% 91%
Similar
In general, how many times do you:
(% a few times a week or more)
* Comparisontothenationalbenchmarkisshown.Ifnocomparisonisavailable,thisisleftblank.
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Residents'participationlevels
ContactedtheCityofRedlandsforhelporinformation
ContactedRedlandselectedofficialstoexpressyouropinion
Attendedalocalpublicmeeting
Watchedalocalpublicmeeting
Volunteeredyourtimetosomegroup/activity
Campaignedoradvocatedforalocalissue,cause,orcandidate
Votedinyourmostrecentlocalelection
Pleaseindicatewhetherornotyouhavedoneeachofthefollowinginthelast12months. (%yes)
Accesstheinternetfromyourhome
Accesstheinternetfromyourcellphone
Visit social media sites
Use or check email
Share your opinions online
Shop online
90% 91%
Similar
90% 91%
Similar
79% 73%
Similar
79% 73%
Similar
94% 94%
Similar
94% 94%
Similar
37% 27%
Similar
37% 27%
Similar
60% 52%
Similar
60% 52%
Similar
Ingeneral,howmanytimesdoyou:
(%afewtimesaweekormore)
* Comparison to the national benchmark is shown. If no comparison is available, this is left blank.
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In the past 12 months, how many
times, if at all, have you or another
household member visited Downtown
Redlands for shopping, dining, or
entertainment?
Every week or almost e..
Twice a month
Once a month
A few times a year
Never
What mode of transportation do you
use to travel to Downtown Redlands?
Walking
Biking
Public transportation (b..
Personal vehicle/carpool
Please rate each of the following
aspects of parking while visiting
Downtown Redlands
Ease of finding parking Excellent
Good
Fair
Poor
Convenience/location of parking Excellent
Good
Fair
Poor
Charging stations for electric vehicles Excellent
Good
Fair
Poor
What do you consider to be a
reasonable distance to park away from
the business you are visiting?
1 – 2 blocks
3 – 4 blocks
5 – 6 blocks
6+ blocks
If the City were to commit
additionalresources,please
indicatehowmuchofapriority,if
atall,eachofthefollowingwould
be.
Diversity, Equity & Inclusion Major priority
Minor priority
Not a priority
Downtown parking Major priority
Minor priority
Not a priority
Homelessness Major priority
Minor priority
Not a priority
Public safety (Police & Fire) Major priority
Minor priority
Not a priority
Quality of life (parks, recreation,
library & cultural amenities)
Major priority
Minor priority
Not a priority
Sustainability & Climate change Major priority
Minor priority
Not a priority
Please indicate which one of the
following should be the top priority for
the City.
Diversity, Equity & Inclu..
Downtown parking
Homelessness
Public safety (Police & F..
Quality of life (parks, re..
Sustainability & Climate..
0%
17%
12%
27%
45%
82%
1%
2%
15%
17%
27%
41%
15%
11%
34%
42%
13%
16%
29%
36%
19%
6%
1%
36%
56%
45%
21%
34%
Custom questions
Below are the complete set of responses to each custom question on the survey. By default, “don’t know” responses are excluded, but may be added to the table using the response filter below.
Include "don't know"
No
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In the past 12 months, how many
times, if at all, have you or another
household member visited Downtown
Redlands for shopping, dining, or
entertainment?
Every week or almost e..
Twice a month
Once a month
A few times a year
Never
What mode of transportation do you
use to travel to Downtown Redlands?
Walking
Biking
Public transportation (b..
Personal vehicle/carpool
Pleaserateeachofthefollowing
aspectsofparkingwhilevisiting
DowntownRedlands
Ease of finding parking Excellent
Good
Fair
Poor
Convenience/location of parking Excellent
Good
Fair
Poor
Charging stations for electric vehicles Excellent
Good
Fair
Poor
What do you consider to be a
reasonable distance to park away from
the business you are visiting?
1 – 2 blocks
3 – 4 blocks
5 – 6 blocks
6+ blocks
If the City were to commit
additional resources, please
indicate how much of a priority, if
at all, each of the following would
be.
Diversity, Equity & Inclusion Major priority
Minor priority
Not a priority
Downtown parking Major priority
Minor priority
Not a priority
Homelessness Major priority
Minor priority
Not a priority
Public safety (Police & Fire) Major priority
Minor priority
Not a priority
Quality of life (parks, recreation,
library & cultural amenities)
Major priority
Minor priority
Not a priority
Sustainability & Climate change Major priority
Minor priority
Not a priority
Please indicate which one of the
following should be the top priority for
the City.
Diversity, Equity & Inclu..
Downtown parking
Homelessness
Public safety
Quality of life
Sustainability & Climate
45%
21%
34%
19%
48%
32%
7%
14%
79%
5%
19%
75%
4%
49%
47%
23%
29%
48%
15%
8%
31%
36%
5%
4%
Customquestions
Below are the complete set of responses to each custom question on the survey. By default, “don’t know” responses are excluded, but may be added to the table using the response filter below.
Include "don't know"
No
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% positive
Rank
Number of
communities
Percentile
Please rate each of the
following aspects of
quality of life in Redlands.
Redlands as a place to live Similar
Your neighborhood as a place to live Lower
Redlands as a place to raise children Similar
Redlands as a place to work Similar
Redlands as a place to visit Similar
Redlands as a place to retire Similar
The overall quality of life Lower
Sense of community Similar
Please rate each of the
following characteristics
as they relate to Redlands
as a whole.
Overall economic health Similar
Overall quality of the transportation system Similar
Overall design or layout of residential and commercial areas Similar Overall quality of the utility infrastructure Similar
Overall feeling of safety Much lower
Overall quality of natural environment Similar
Overall quality of parks and recreation opportunities Similar Overall health and wellness opportunities Lower
Overall opportunities for education, culture, and the arts Similar Residents' connection and engagement with their community Similar Please indicate how likely
eachofthefollowing.
Recommend living in Redlands to someone who asks Lower
Remain in Redlands for the next five years Similar
2035828678%
1031027867%
2536227069%
2535326353%
5431114165%
2535826655%
1438332764%
2231024153%
2629822153%
3919111643%
4329116558%
3318612564%
534833143%
3330020172%
1919115565%
1529324957%
3229520058%
3818811750%
1430225872%
National benchmark tables
This table contains the comparisons of Redlands's results to those from other communities. The first column shows the comparison of Redlands's rating to the benchmark. Redlands's results are noted as being “higher”, “lower” or “similar” to the benchmark, meaning that the average rating given by Redlands residents is statistically similar to or different than the benchmark. The second column is Redlands's “percent positive.” Most commonly, the percent positive is the combination of the top two most positive response options (i.e., excellent/good). The third column is the rank assigned to Redlands's rating among communities where a similar question was asked. The fourth column is the number of communities that asked a similar question. The fifth column shows the percentile for Redlands's result -- that is what percent of surveyed communities had a lower rating than Redlands. or unlikely you are to do
each of the following.
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Recommend living in Redlands to someone who asks Lower
Remain in Redlands for the next five years Similar
Please rate how safe or
unsafe you feel:
In your neighborhood during the day Similar
In Redlands's downtown/commercial area during the day Lower From property crime Much lower
From violent crime Lower
From fire, flood, or other natural disaster Lower
Please rate the job you feel
the Redlands community
does at each of the
following.
Making all residents feel welcome Similar
Attracting people from diverse backgrounds Similar
Valuing/respecting residents from diverse backgrounds Similar Taking care of vulnerable residents Similar
Please rate each of the
following in the Redlands
community.
Overall quality of business and service establishments Similar Variety of business and service establishments Similar
Vibrancy of downtown/commercial area Similar
Employment opportunities Similar
Shopping opportunities Similar
Cost of living Similar
Overall image or reputation Similar
Please also rate each of the
following in the Redlands
community.
Traffic flow on major streets Similar
Ease of public parking Lower
Ease of travel by car Similar
Ease of travel by public transportation Similar
Ease of travel by bicycle Similar
Ease of walking Similar
Well-planned residential growth Similar
Well-planned commercial growth Similar
Well-designed neighborhoods Similar
Preservation of the historical or cultural character of the community
Similar
1429925777%
1232928885%
731329269%
619618545%
819617957%
418617962%
2019415658%
3419112653%
1819215852%
1918815242%
6029912070%
511889361%
6227910659%
3231421438%
5730513157%
1929223528%
3335323461%
4832516754%
1927322041%
4931315870%
3727417125%
6831510063%
3631620359%
2719013831%
3319012834%
3418712444%
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Please also rate each of the
following in the Redlands
community.
Well-designed neighborhoods Similar
Preservation of the historical or cultural character of the community
Similar
Public places where people want to spend time Similar
Variety of housing options Similar
Availability of affordable quality housing Lower
Overall quality of new development Similar
Overall appearance Similar
Cleanliness Lower
Air quality Much lower
Availability of paths and walking trails Similar
Fitness opportunities Similar
Recreational opportunities Similar
Availability of affordable quality food Similar
Availability of affordable quality health care Similar
Availability of preventive health services Similar
Availability of affordable quality mental health care Similar Opportunities to attend cultural/arts/music activities Similar Community support for the arts Similar
Availability of affordable quality childcare/preschool Similar K-12 education Similar
Adult educational opportunities Similar
Sense of civic/community pride Similar
Neighborliness of residents Similar
Opportunities to participate in social events and activities Similar Opportunities to attend special events and festivals Similar Opportunities to volunteer Similar
Opportunities to participate in community matters Similar Openness and acceptance of the community toward people of diversebackgrounds
Similar
701865661%
3628618354%
2129823634%
1632026819%
3031021844%
3033223361%
1432127750%
328527740%
5031615772%
4728615070%
5430714270%
2528021057%
2028923247%
2127521752%
1927622331%
703039062%
631876959%
3728717936%
3429019168%
3128319646%
3418712355%
1128825551%
5029514760%
4729215361%
5229113966%
2329322455%
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Opportunities to participate in community matters Similar Openness and acceptance of the community toward people of diverse backgrounds
Similar
Please indicate whether or
not you have done each of
the following in the last 12
months.
Contacted the City of Redlands for help or information Similar Contacted Redlands elected officials to express your opinion Similar Attended a local public meeting Similar
Watched a local public meeting Similar
Volunteered your time to some group/activity Higher
Campaigned or advocated for a local issue, cause, or candidate Similar Voted in your most recent local election Similar
Used public transportation instead of driving Similar
Carpooled with other adults or children instead of driving alone Similar Walked or biked instead of driving Similar
Please rate the quality of
each of the following
services in Redlands.
Public information services Similar
Economic development Similar
Traffic enforcement Similar
Traffic signal timing Similar
Street repair Similar
Street cleaning Similar
Street lighting Similar
Sidewalk maintenance Similar
Bus or transit services Similar
Land use, planning and zoning Similar
Code enforcement Lower
Affordable high-speed internet access Similar
Garbage collection Similar
Drinking water Similar
Sewer services Similar
Storm water management Similar
2731022754%
6832810350%
652869919%
6228911021%
802705433%
812925643%
672819222%
531898877%
5926110817%
792836048%
5928711761%
2330523361%
3629919251%
1334730248%
2729121349%
3834121245%
2130524054%
2133426255%
2230123545%
4527114842%
3030721340%
1134030232%
3418412143%
5032316084%
2130323960%
5230614581%
Please also rate each of the
following in the Redlands
community.
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Please rate the quality of
each of the following
services in Redlands.
Sewer services Similar
Storm water management Similar
Power (electric and/or gas) utility Similar
Utility billing Similar
Police/Sheriff services Lower
Crime prevention Much lower
Animal control Similar
Ambulance or emergency medical services Similar
Fire services Similar
Fire prevention and education Similar
Emergency preparedness Similar
Preservation of natural areas Similar
Redlands open space Similar
Recycling Similar
Yard waste pick-up Similar
City parks Lower
Recreation programs or classes Similar
Recreation centers or facilities Similar
Health services Similar
Public library services Similar
Overall customer service by Redlands employees Similar
Please rate the following
categories of Redlands
government performance.
The value of services for the taxes paid to Redlands Similar The overall direction that Redlands is taking Similar
The job Redlands government does at welcoming resident
involvement
Lower
Overall confidence in Redlands government Lower
Generally acting in the best interest of the community Lower Being honest Lower
Being open and transparent to the public Lower
4831816566%
1524620965%
1627222960%
937433863%
634632640%
2331724459%
1031127877%
2333725987%
1130226962%
1630125153%
3328419157%
1927622254%
2132625756%
5128113773%
931929058%
2731222659%
2129523454%
1727022353%
1431627070%
2636226770%
1736630241%
2233125849%
832930133%
929627036%
1330026238%
1129125935%
Redlands Regular Meeting of 01/17/2023
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Please rate the following
categories of Redlands
government performance.
Being honest Lower
Being open and transparent to the public Lower
Informing residents about issues facing the community Similar Treating all residents fairly Similar
Treating residents with respect Similar
Overall, how would you
rate the quality of the
services provided by each
of the following?
The City of Redlands Similar
The Federal Government Similar
Please rate how important,
if at all, you think it is for
the Redlands community to
focus on each of the
following in the coming
two years.
Overall economic health Similar
Overall quality of the transportation system Similar
Overall design or layout of residential and commercial areas Similar Overall quality of the utility infrastructure Similar
Overall feeling of safety Similar
Overall quality of natural environment Similar
Overall quality of parks and recreation opportunities Similar Overall health and wellness opportunities Similar
Overall opportunities for education, culture, and the arts Similar Residents' connection and engagement with their community Similar In general, how many times
do you:
Access the internet from your home Similar
Access the internet from your cell phone Similar
Visit social media sites Similar
Use or check email Similar
Share your opinions online Similar
Shop online Similar
Please rate your overall health. Similar
What impact, if any, do you think the economy will have on your family income in the next 6 months? Do you think the impact will be:
Similar
1219317036%
1719816540%
2029723745%
1319016648%
3235824365%
1228024632%
3627317586%
1118616661%
2927319370%
491859587%
692738591%
5527312184%
621867182%
692738576%
4327315473%
3927316669%
618617587%
2418614191%
1218516373%
1718615494%
3018613027%
3718611752%
4828214567%
2128422418%
Redlands Regular Meeting of 01/17/2023
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Please rate each of the following
aspects of quality of life in Redlands.
Redlands as a place to live Excellent
Good
Fair
Poor
Your neighborhood as a place to live Excellent
Good
Fair
Poor
Redlands as a place to raise children Excellent
Good
Fair
Poor
Redlands as a place to work Excellent
Good
Fair
Poor
Redlands as a place to visit Excellent
Good
Fair
Poor
Redlands as a place to retire Excellent
Good
Fair
Poor
The overall quality of life Excellent
Good
Fair
Poor
Excellent
7%
16%
53%
24%
7%
26%
39%
29%
8%
24%
42%
27%
16%
31%
36%
17%
8%
27%
38%
26%
17%
28%
35%
20%
5%
30%
49%
15%
Complete set of frequencies
This dashboard contains a complete set of responses to each question on the survey. By default, "don't know" responses are excluded, but may be added to the table using the response filter to the right. In some tables, the percentages may not sum to 100%; this is either because the question permitted the respondent to "choose all that apply", or for a question that asked the respondent to select one answer, it is due to the customary practice of rounding values to the nearest whole number.
Redlands Regular Meeting of 01/17/2023
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Please rate each of the following
aspects of quality of life in Redlands.
The overall quality of life Poor
Sense of community Excellent
Good
Fair
Poor
Please rate each of the following
characteristics as they relate to
Redlands as a whole.
Overall economic health Excellent
Good
Fair
Poor
Overall quality of the transportation system Excellent
Good
Fair
Poor
Overall design or layout of residential and
commercial areas
Excellent
Good
Fair
Poor
Overall quality of the utility infrastructure Excellent Good
Fair
Poor
Overall feeling of safety Excellent
Good
Fair
Poor
Overall quality of natural environment Excellent
Good
Fair
Poor
Overall quality of parks and recreation
opportunities
Excellent
Good
Fair
Poor
17%
29%
35%
19%
17%
30%
41%
12%
16%
40%
32%
11%
8%
35%
45%
13%
8%
28%
51%
12%
22%
36%
36%
7%
5%
23%
47%
25%
27%
42%
24%
Redlands Regular Meeting of 01/17/2023
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Please rate each of the following
characteristics as they relate to
Redlands as a whole.
Overall quality of parks and recreation
opportunities
Fair
Poor
Overall health and wellness opportunities Excellent
Good
Fair
Poor
Overall opportunities for education, culture, and
the arts
Excellent
Good
Fair
Poor
Residents' connection and engagement with their
community
Excellent
Good
Fair
Poor
Please indicate how likely or unlikely
you are to do each of the following.
Recommend living in Redlands to someone who
asks
Very likely
Somewhat likely
Somewhat unlikely
Very unlikely
Remain in Redlands for the next five years Very likely
Somewhat likely
Somewhat unlikely
Very unlikely
Please rate how safe or unsafe you
feel:
In your neighborhood during the day Very safe
Somewhat safe
Neither safe nor unsafe
Somewhat unsafe
Very unsafe
In Redlands's downtown/commercial area during
the day
Very safe
Somewhat safe
Neither safe nor unsafe
Somewhat unsafe
Very unsafe
Very safe
8%
16%
28%
41%
16%
21%
21%
36%
22%
15%
36%
34%
16%
15%
13%
41%
31%
10%
13%
26%
50%
2%
6%
8%
26%
58%
4%
16%
11%
35%
34%
Redlands Regular Meeting of 01/17/2023
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Please rate how safe or unsafe you
feel:
In Redlands's downtown/commercial area during
the day Very unsafe
From property crime Very safe
Somewhat safe
Neither safe nor unsafe
Somewhat unsafe
Very unsafe
From violent crime Very safe
Somewhat safe
Neither safe nor unsafe
Somewhat unsafe
Very unsafe
From fire, flood, or other natural disaster Very safe
Somewhat safe
Neither safe nor unsafe
Somewhat unsafe
Very unsafe
Please rate the job you feel the
Redlands community does at each of
the following.
Making all residents feel welcome Excellent
Good
Fair
Poor
Attracting people from diverse backgrounds Excellent
Good
Fair
Poor
Valuing/respecting residents from diverse
backgrounds
Excellent
Good
Fair
Poor
Taking care of vulnerable residents Excellent
Good
Fair
Poor
Excellent
14%
23%
18%
36%
9%
8%
22%
14%
35%
22%
10%
13%
15%
34%
27%
16%
27%
39%
19%
17%
30%
37%
16%
20%
29%
34%
17%
30%
28%
26%
16%
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Please rate the job you feel the
Redlands community does at each of
the following. Taking care of vulnerable residents Poor Please rate each of the following in
the Redlands community.
Overall quality of business and service
establishments
Excellent
Good
Fair
Poor
Variety of business and service establishments Excellent Good
Fair
Poor
Vibrancy of downtown/commercial area Excellent
Good
Fair
Poor
Employment opportunities Excellent
Good
Fair
Poor
Shopping opportunities Excellent
Good
Fair
Poor
Cost of living Excellent
Good
Fair
Poor
Overall image or reputation Excellent
Good
Fair
Poor
Please also rate each of the following
in the Redlands community.
Traffic flow on major streets Excellent
Good
Fair
Poor
3%
27%
49%
21%
11%
28%
41%
19%
15%
27%
37%
21%
20%
42%
32%
6%
16%
28%
34%
22%
32%
39%
27%
2%
11%
29%
38%
22%
29%
46%
8%
Redlands Regular Meeting of 01/17/2023
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Please also rate each of the following
in the Redlands community.
Traffic flow on major streets
Fair
Poor
Ease of public parking Excellent
Good
Fair
Poor
Ease of travel by car Excellent
Good
Fair
Poor
Ease of travel by public transportation Excellent
Good
Fair
Poor
Ease of travel by bicycle Excellent
Good
Fair
Poor
Ease of walking Excellent
Good
Fair
Poor
Well-planned residential growth Excellent
Good
Fair
Poor
Well-planned commercial growth Excellent
Good
Fair
Poor
Well-designed neighborhoods Excellent
Good
Fair
17%
24%
34%
30%
12%
3%
27%
49%
21%
37%
38%
16%
9%
12%
25%
44%
19%
16%
24%
40%
19%
25%
44%
21%
11%
25%
41%
24%
10%
33%
12%
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Please also rate each of the following
in the Redlands community.
Well-designed neighborhoods
Good
Fair
Poor
Preservation of the historical or cultural character
of the community
Excellent
Good
Fair
Poor
Public places where people want to spend time Excellent Good
Fair
Poor
Variety of housing options Excellent
Good
Fair
Poor
Availability of affordable quality housing Excellent
Good
Fair
Poor
Overall quality of new development Excellent
Good
Fair
Poor
Overall appearance Excellent
Good
Fair
Poor
Cleanliness Excellent
Good
Fair
Poor
Air quality Excellent
Good
10%
46%
8%
31%
33%
28%
18%
28%
32%
22%
29%
38%
25%
9%
55%
26%
16%
4%
16%
40%
33%
11%
7%
32%
44%
17%
17%
33%
40%
10%
6%
Redlands Regular Meeting of 01/17/2023
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Please also rate each of the following
in the Redlands community.
Air quality
Excellent
Good
Fair
Poor
Availability of paths and walking trails Excellent
Good
Fair
Poor
Fitness opportunities Excellent
Good
Fair
Poor
Recreational opportunities Excellent
Good
Fair
Poor
Availability of affordable quality food Excellent
Good
Fair
Poor
Availability of affordable quality health care Excellent Good
Fair
Poor
Availability of preventive health services Excellent
Good
Fair
Poor
Availability of affordable quality mental health
care
Excellent
Good
Fair
Poor
Excellent
19%
41%
34%
7%
21%
44%
28%
5%
25%
44%
26%
8%
21%
43%
27%
14%
29%
42%
15%
28%
25%
30%
17%
25%
24%
39%
13%
44%
26%
18%
13%
Redlands Regular Meeting of 01/17/2023
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Please also rate each of the following
in the Redlands community.
Availability of affordable quality mental health
care Poor
Opportunities to attend cultural/arts/music
activities
Excellent
Good
Fair
Poor
Community support for the arts Excellent
Good
Fair
Poor
Availability of affordable quality
childcare/preschool
Excellent
Good
Fair
Poor
K-12 education Excellent
Good
Fair
Poor
Adult educational opportunities Excellent
Good
Fair
Poor
Sense of civic/community pride Excellent
Good
Fair
Poor
Neighborliness of residents Excellent
Good
Fair
Poor
Opportunities to participate in social events and
activities
Excellent
Good
Fair
Poor
9%
30%
35%
27%
12%
28%
32%
27%
23%
41%
22%
14%
9%
23%
53%
14%
16%
38%
34%
11%
18%
28%
35%
19%
16%
33%
40%
11%
34%
43%
17%
Redlands Regular Meeting of 01/17/2023
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Please also rate each of the following
in the Redlands community.
Opportunities to participate in social events and
activities
Fair
Poor
Opportunities to attend special events and
festivals
Excellent
Good
Fair
Poor
Opportunities to volunteer Excellent
Good
Fair
Poor
Opportunities to participate in community
matters
Excellent
Good
Fair
Poor
Openness and acceptance of the community
toward people of diverse backgrounds
Excellent
Good
Fair
Poor
Please indicate whether or not you
have done each of the following in the
last 12 months.
Contacted the City of Redlands for help or
information
No
Yes
Contacted Redlands elected officials to express
your opinion
No
Yes
Attended a local public meeting No
Yes
Watched a local public meeting No
Yes
Volunteered your time to some group/activity No
Yes
Campaigned or advocated for a local issue, cause,
or candidate
No
Yes
Voted in your most recent local election No
Yes
No
6%
10%
28%
37%
25%
6%
28%
43%
23%
15%
30%
42%
14%
19%
26%
38%
16%
51%
49%
19%
81%
21%
79%
32%
68%
43%
57%
22%
78%
77%
23%
Redlands Regular Meeting of 01/17/2023
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Please indicate whether or not you
have done each of the following in the
last 12 months.
Voted in your most recent local election Yes
Used public transportation instead of driving No
Yes
Carpooled with other adults or children instead of
driving alone
No
Yes
Walked or biked instead of driving No
Yes
Please rate the quality of each of the
following services in Redlands.
Public information services Excellent
Good
Fair
Poor
Economic development Excellent
Good
Fair
Poor
Traffic enforcement Excellent
Good
Fair
Poor
Traffic signal timing Excellent
Good
Fair
Poor
Street repair Excellent
Good
Fair
Poor
Street cleaning Excellent
Good
Fair
Poor
Street lighting Excellent
Good
17%
83%
48%
52%
60%
40%
11%
29%
48%
12%
11%
38%
46%
5%
17%
35%
40%
7%
19%
32%
43%
7%
24%
31%
37%
8%
17%
29%
43%
11%
7%
Redlands Regular Meeting of 01/17/2023
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Please rate the quality of each of the
following services in Redlands.
Street lighting
Excellent
Good
Fair
Poor
Sidewalk maintenance Excellent
Good
Fair
Poor
Bus or transit services Excellent
Good
Fair
Poor
Land use, planning and zoning Excellent
Good
Fair
Poor
Code enforcement Excellent
Good
Fair
Poor
Affordable high-speed internet access Excellent
Good
Fair
Poor
Garbage collection Excellent
Good
Fair
Poor
Drinking water Excellent
Good
Fair
Poor
Excellent
14%
31%
48%
23%
32%
34%
11%
26%
31%
27%
16%
24%
36%
33%
7%
36%
32%
29%
3%
22%
35%
28%
15%
3%
13%
52%
33%
16%
24%
40%
20%
Redlands Regular Meeting of 01/17/2023
309 of 381
Please rate the quality of each of the
following services in Redlands.
Drinking water Poor
Sewer services Excellent
Good
Fair
Poor
Storm water management Excellent
Good
Fair
Poor
Power (electric and/or gas) utility Excellent
Good
Fair
Poor
Utility billing Excellent
Good
Fair
Poor
Police/Sheriff services Excellent
Good
Fair
Poor
Crime prevention Excellent
Good
Fair
Poor
Animal control Excellent
Good
Fair
Poor
Ambulance or emergency medical services Excellent
Good
Fair
Poor
4%
15%
53%
28%
5%
28%
43%
23%
7%
28%
41%
24%
13%
27%
45%
15%
17%
20%
40%
23%
30%
30%
32%
8%
11%
31%
45%
13%
17%
49%
29%
Redlands Regular Meeting of 01/17/2023
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Please rate the quality of each of the
following services in Redlands.
Ambulance or emergency medical services
Fair
Poor
Fire services Excellent
Good
Fair
Poor
Fire prevention and education Excellent
Good
Fair
Poor
Emergency preparedness Excellent
Good
Fair
Poor
Preservation of natural areas Excellent
Good
Fair
Poor
Redlands open space Excellent
Good
Fair
Poor
Recycling Excellent
Good
Fair
Poor
Yard waste pick-up Excellent
Good
Fair
Poor
City parks Excellent
Good
Fair
5%
0%
13%
50%
37%
10%
27%
40%
23%
22%
24%
33%
20%
14%
30%
41%
16%
12%
34%
44%
9%
9%
35%
39%
17%
4%
23%
45%
28%
36%
21%
Redlands Regular Meeting of 01/17/2023
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Please rate the quality of each of the
following services in Redlands.
City parks
Good
Fair
Poor
Recreation programs or classes Excellent
Good
Fair
Poor
Recreation centers or facilities Excellent
Good
Fair
Poor
Health services Excellent
Good
Fair
Poor
Public library services Excellent
Good
Fair
Poor
Overall customer service by Redlands employees Excellent Good
Fair
Poor
Please rate the following categories
of Redlands government performance.
The value of services for the taxes paid to
Redlands
Excellent
Good
Fair
Poor
The overall direction that Redlands is taking Excellent Good
Fair
Poor
The job Redlands government does at welcoming
resident involvement Excellent
Good
11%
32%
8%
32%
41%
18%
10%
36%
38%
16%
21%
26%
36%
17%
8%
22%
32%
39%
6%
24%
46%
23%
23%
36%
33%
8%
26%
25%
37%
11%
9%
Redlands Regular Meeting of 01/17/2023
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Please rate the following categories
of Redlands government performance.
The job Redlands government does at welcoming
resident involvement
Excellent
Good
Fair
Poor
Overall confidence in Redlands government Excellent
Good
Fair
Poor
Generally acting in the best interest of the
community
Excellent
Good
Fair
Poor
Being honest Excellent
Good
Fair
Poor
Being open and transparent to the public Excellent
Good
Fair
Poor
Informing residents about issues facing the
community
Excellent
Good
Fair
Poor
Treating all residents fairly Excellent
Good
Fair
Poor
Treating residents with respect Excellent
Good
Fair
Poor
Excellent
30%
37%
24%
33%
30%
30%
6%
27%
35%
27%
11%
25%
41%
23%
12%
31%
33%
27%
9%
29%
31%
27%
13%
26%
30%
31%
14%
20%
32%
31%
17%
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Pleaseratethefollowingcategories
of Redlands government performance. Treating residents with respect Poor Overall, how would you rate the
quality of the services provided by
each of the following?
The City of Redlands Excellent
Good
Fair
Poor
The Federal Government Excellent
Good
Fair
Poor
Please rate how important, if at all,
you think it is for the Redlands
community to focus on each of the
following in the coming two years.
Overall economic health Essential
Very important
Somewhat important
Not at all important
Overall quality of the transportation system Essential
Very important
Somewhat important
Not at all important
Overall design or layout of residential and
commercial areas
Essential
Very important
Somewhat important
Not at all important
Overall quality of the utility infrastructure Essential Very important
Somewhat important
Not at all important
Overall feeling of safety Essential
Very important
Somewhat important
Not at all important
Overall quality of natural environment Essential
Very important
Somewhat important
Not at all important
6%
30%
46%
18%
34%
34%
26%
6%
2%
12%
39%
47%
7%
32%
35%
26%
1%
30%
41%
29%
1%
12%
40%
48%
1%
8%
30%
61%
14%
47%
37%
Redlands Regular Meeting of 01/17/2023
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Please rate how important, if at all,
you think it is for the Redlands
community to focus on each of the
following in the coming two years.
Overall quality of natural environment
Somewhat important
Not at all important
Overall quality of parks and recreation
opportunities
Essential
Very important
Somewhat important
Not at all important
Overall health and wellness opportunities Essential
Very important
Somewhat important
Not at all important
Overall opportunities for education, culture, and
the arts
Essential
Very important
Somewhat important
Not at all important
Residents' connection and engagement with their
community
Essential
Very important
Somewhat important
Not at all important
In the past 12 months, how many times, if at all,
have you or another household member visited
Downtown Redlands for shopping, dining, or
entertainment?
Every week or almost every
week
Twice a month
Once a month
A few times a year
Never
What mode of transportation do you use to travel
to Downtown Redlands?
Walking
Biking
Public transportation (bus)
Personal vehicle/carpool
Please rate each of the following
aspects of parking while visiting
Downtown Redlands
Ease of finding parking Excellent
Good
Fair
Poor
Convenience/location of parking Excellent
Good
2%
1%
18%
51%
31%
3%
21%
39%
37%
5%
22%
41%
33%
4%
27%
45%
24%
0%
17%
12%
27%
45%
82%
1%
2%
15%
17%
27%
41%
15%
13%
Redlands Regular Meeting of 01/17/2023
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Please rate each of the following
aspects of parking while visiting
Downtown Redlands
Convenience/location of parking
Excellent
Good
Fair
Poor
Charging stations for electric vehicles Excellent
Good
Fair
Poor
What do you consider to be a reasonable distance
to park away from the business you are visiting?
1 – 2 blocks
3 – 4 blocks
5 – 6 blocks
6+ blocks
If the City were to commit additional
resources, please indicate how much
of a priority, if at all, each of the
following would be.
Diversity, Equity & Inclusion Major priority
Minor priority
Not a priority
Downtown parking Major priority
Minor priority
Not a priority
Homelessness Major priority
Minor priority
Not a priority
Public safety (Police & Fire) Major priority
Minor priority
Not a priority
Quality of life (parks, recreation, library & cultural
amenities)
Major priority
Minor priority
Not a priority
Sustainability & Climate change Major priority
Minor priority
Not a priority
Please indicate which one of the following should
be the top priority for the City.
Diversity, Equity & Inclusion
Downtown parking
Homelessness
11%
34%
42%
16%
29%
36%
19%
6%
1%
36%
56%
45%
21%
34%
19%
48%
32%
7%
14%
79%
5%
19%
75%
4%
49%
47%
23%
29%
48%
5%
4%
Redlands Regular Meeting of 01/17/2023
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Please indicate which one of the following should
be the top priority for the City.
Downtown parking
Homelessness
Public safety (Police & Fire)
Quality of life (parks, recreation,
library & cultural amenities)
Sustainability & Climate change
In general, how many times do you: Access the internet from your home Several times a day Once a day
A few times a week
Every few weeks
Less often or never
Access the internet from your cell phone Several times a day Once a day
A few times a week
Every few weeks
Less often or never
Visit social media sites Several times a day
Once a day
A few times a week
Every few weeks
Less often or never
Use or check email Several times a day
Once a day
A few times a week
Every few weeks
Less often or never
Share your opinions online Several times a day
Once a day
A few times a week
Every few weeks
Less often or never
Shop online Several times a day
Once a day
A few times a week
15%
8%
31%
36%
9%
4%
5%
10%
72%
9%
1%
4%
4%
84%
23%
4%
8%
13%
51%
6%
0%
7%
20%
67%
60%
13%
9%
7%
11%
7%
12%
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In general, how many times do you: Shop online
Once a day
A few times a week
Every few weeks
Less often or never
Please rate your overall health. Excellent
Very good
Good
Fair
Poor
What impact, if any, do you think the economy will
have on your family income in the next 6 months?
Do you think the impact will be:
Very positive
Somewhat positive
Neutral
Somewhat negative
Very negative
How many years have you lived in Redlands? Less than 2 years 2-5 years
6-10 years
11-20 years
More than 20 years
Which best describes the building you live in?
One family house detached from
any other houses
Building with two or more
homes
Mobile home
Other
Do you rent or own your home? Rent
Own
About how much is your monthly housing cost for
the place you live (including rent, mortgage
payment, property tax, property insurance and
homeowners' association (HOA) fees)?
Less than $500
$500 to $999
$1,000 to $1,499
$1,500 to $1,999
$2,000 to $2,499
$2,500 to $2,999
$3,000 to $3,499
$3,500 or more
16%
31%
33%
3%
8%
22%
35%
32%
16%
35%
32%
12%
6%
41%
17%
17%
15%
9%
2%
5%
33%
61%
58%
42%
4%
12%
14%
11%
24%
18%
7%
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Abouthowmuchisyourmonthlyhousingcostfor
the place you live (including rent, mortgage
payment, property tax, property insurance and
homeowners' association (HOA) fees)?
$3,000 to $3,499
$3,500 or more
Do any children 17 or under live in your
household?
No
Yes
Are you or any other members of your household
aged 65 or older?
No
Yes
How much do you anticipate your household's
total income before taxes will be for the current
year? (Please include in your total income money
from all sources for all persons living in your
household.)
Less than $25,000
$25,000 to $49,999
$50,000 to $74,999
$75,000 to $99,999
$100,000 to $149,999
$150,000 or more
Are you Spanish, Hispanic or Latino? No, not Spanish, Hispanic, or Latino
Yes, I consider myself to be
Spanish, Hispanic, or Latino
What is your race? (Mark one or more races to
indicate what race you consider yourself to be.)
American Indian or Alaskan
Native
Asian, Asian Indian, or Pacific
Islander
Black or African American
White
Other
In which category is your age? 18-24 years
25-34 years
35-44 years
45-54 years
55-64 years
65-74 years
75 years or older
What is your gender? Woman
Man
Identify in another way
If you identify in another way, how would you de.. Not listed 10%
27%
73%
32%
68%
19%
14%
11%
19%
23%
14%
32%
68%
14%
79%
5%
7%
5%
11%
14%
10%
16%
14%
30%
4%
2%
46%
52%
100%
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2021
2022
Please rate each of the following
aspects of quality of life in
Redlands.
Redlands as a place to live
Your neighborhood as a place to live
Redlands as a place to raise children
Redlands as a place to work
Redlands as a place to visit
Redlands as a place to retire
The overall quality of life
Sense of community
Please rate each of the following
characteristics as they relate to
Redlands as a whole.
Overall economic health
Overall quality of the transportation system
Overall design or layout of residential and commercial areas Overall quality of the utility infrastructure
Overall feeling of safety
Overall quality of natural environment
Overall quality of parks and recreation opportunities
Overall health and wellness opportunities
Overall opportunities for education, culture, and the arts Residents' connection and engagement with their community Recommend living in Redlands to someone who asks
53%
64%
55%
65%
53%
69%
67%
78%
61%
79%
62%
68%
70%
83%
88%
85%
50%
58%
57%
65%
72%
43%
64%
58%
43%
53%
58%
70%
69%
58%
62%
65%
62%
59%
48%
64%
Full trends
This table contains the trends over time for the City of Redlands. The combined "percent positive" responses for each survey year are presented (e.g., excellent/good or yes). If an item was not included during an administration of the survey, no percentage will be shown in the table. If the difference between the 2021 and 2022 surveys is greater than seven percentage points, the change is statistically significant.
It is important to note that in 2020, The NCS survey was updated to include new and refreshed items.
Consequently, some of the trends may be impacted due to wording modifications that could have potentially altered the meaning of the item for the respondent.
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Please rate each of the following
characteristics as they relate to
Redlands as a whole.
Residents' connection and engagement with their community Please indicate how likely or
unlikely you are to do each of the
following.
Recommend living in Redlands to someone who asks
Remain in Redlands for the next five years
Please rate how safe or unsafe you
feel:
In your neighborhood during the day
In Redlands's downtown/commercial area during the day
From property crime
From violent crime
From fire, flood, or other natural disaster
Please rate the job you feel the
Redlands community does at each
of the following.
Making all residents feel welcome
Attracting people from diverse backgrounds
Valuing/respecting residents from diverse backgrounds
Taking care of vulnerable residents
Please rate each of the following
in the Redlands community.
Overall quality of business and service establishments
Variety of business and service establishments
Vibrancy of downtown/commercial area
Employment opportunities
Shopping opportunities
Cost of living
Overall image or reputation
Please also rate each of the
following in the Redlands
community.
Traffic flow on major streets
Ease of public parking
Ease of travel by car
Ease of travel by public transportation
Ease of travel by bicycle
Ease of walking
Well-planned residential growth
Well-planned commercial growth
77%
72%
84%
88%
62%
57%
45%
69%
85%
78%
77%
63%
86%
91%
42%
52%
53%
58%
44%
52%
51%
60%
61%
28%
57%
38%
59%
61%
70%
75%
28%
72%
52%
74%
72%
84%
31%
59%
63%
25%
70%
41%
54%
45%
69%
71%
27%
68%
36%
47%
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Please also rate each of the
following in the Redlands
community.
Well-planned residential growth
Well-planned commercial growth
Well-designed neighborhoods
Preservation of the historical or cultural character of the community Public places where people want to spend time
Variety of housing options
Availability of affordable quality housing
Overall quality of new development
Overall appearance
Cleanliness
Air quality
Availability of paths and walking trails
Fitness opportunities
Recreational opportunities
Availability of affordable quality food
Availability of affordable quality health care
Availability of preventive health services
Availability of affordable quality mental health care
Opportunities to attend cultural/arts/music activities
Community support for the arts
Availability of affordable quality childcare/preschool
K-12 education
Adult educational opportunities
Sense of civic/community pride
Neighborliness of residents
Opportunities to participate in social events and activities Opportunities to attend special events and festivals
60%
51%
55%
46%
68%
36%
59%
62%
31%
52%
47%
57%
70%
70%
72%
40%
50%
61%
44%
19%
34%
54%
61%
44%
34%
69%
61%
64%
66%
75%
50%
76%
71%
46%
61%
60%
68%
60%
68%
63%
40%
67%
77%
42%
17%
38%
70%
81%
59%
41%
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Please also rate each of the
following in the Redlands
community.
Opportunities to participate in social events and activities Opportunities to attend special events and festivals
Opportunities to volunteer
Opportunities to participate in community matters
Openness and acceptance of the community toward people of diversity Please indicate whether or not you
have done each of the following in
the last 12 months.
Contacted the City of Redlands for help or information
Contacted Redlands elected officials to express your opinion Attended a local public meeting
Watched a local public meeting
Volunteered your time to some group/activity
Campaigned or advocated for a local issue, cause, or candidate Voted in your most recent local election
Used public transportation instead of driving
Carpooled with other adults or children instead of driving alone Walked or biked instead of driving
Please rate the quality of each of
the following services in Redlands.
Public information services
Economic development
Traffic enforcement
Traffic signal timing
Street repair
Street cleaning
Street lighting
Sidewalk maintenance
Bus or transit services
Land use, planning and zoning
Code enforcement
Affordable high-speed internet access
54%
55%
66%
61%
47%
63%
68%
71%
61%
48%
17%
77%
22%
43%
33%
21%
19%
50%
61%
50%
13%
83%
24%
34%
31%
20%
19%
52%
32%
40%
42%
45%
55%
54%
45%
49%
48%
51%
61%
33%
34%
36%
40%
60%
61%
41%
49%
53%
53%
59%
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Please rate the quality of each of
the following services in Redlands.
Code enforcement
Affordable high-speed internet access
Garbage collection
Drinking water
Sewer services
Storm water management
Power (electric and/or gas) utility
Utility billing
Police/Sheriff services
Crime prevention
Animal control
Ambulance or emergency medical services
Fire services
Fire prevention and education
Emergency preparedness
Preservation of natural areas
Redlands open space
Recycling
Yard waste pick-up
City parks
Recreation programs or classes
Recreation centers or facilities
Health services
Public library services
Overall customer service by Redlands employees
governmentperformance.
The value of services for the taxes paid to Redlands
The overall direction that Redlands is taking
70%
70%
53%
54%
59%
58%
73%
56%
54%
57%
53%
62%
87%
77%
59%
40%
63%
60%
65%
66%
81%
60%
84%
43%
76%
87%
70%
64%
66%
65%
78%
47%
50%
49%
58%
73%
91%
82%
62%
62%
74%
57%
68%
66%
80%
63%
81%
46%
41%48%
Please rate the following
categories of Redlands
government performance.
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Please rate the following
categories of Redlands
government performance.
The value of services for the taxes paid to Redlands
The overall direction that Redlands is taking
The job Redlands government does at welcoming resident involve..
Overall confidence in Redlands government
Generally acting in the best interest of the community
Being honest
Being open and transparent to the public
Informing residents about issues facing the community
Treating all residents fairly
Treating residents with respect
Overall, how would you rate the
quality of the services provided by
each of the following?
The City of Redlands
The Federal Government
Please rate how important, if at
all, you think it is for the Redlands
community to focus on each of the
following in the coming two years.
Overall economic health
Overall quality of the transportation system
Overall design or layout of residential and commercial areas Overall quality of the utility infrastructure
Overall feeling of safety
Overall quality of natural environment
Overall quality of parks and recreation opportunities
Overall health and wellness opportunities
Overall opportunities for education, culture, and the arts Residents' connection and engagement with their community In general, how many times do
you:
Access the internet from your home
Access the internet from your cell phone
Visit social media sites
Use or check email
Share your opinions online
48%
45%
40%
36%
35%
38%
36%
33%
49%
56%
47%
48%
42%
49%
45%
40%
49%
50%
32%
65%
39%
66%
69%
73%
76%
82%
84%
91%
87%
70%
61%
86%
69%
73%
72%
86%
84%
91%
88%
81%
71%
88%
94%
73%
91%
87%
94%
79%
90%
92%
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In general, how many times do
you:
Use or check email
Share your opinions online
Shop online
Please rate your overall health.
What impact, if any, do you think the economy will have on your fa.. 52%
27%
60%
37%
67%69%
18%26%
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Methods (open participation)
As part of its participation in The National Community Survey™ (The NCS™), the City of Redlands conducted a survey of 357 residents. Survey invitations were mailed to randomly selected households and data were collected from August 31st, 2022 to October 19th, 2022. The results from this main survey effort represent the most robust estimate of your residents’ opinions.
After the above data collection period was underway, a link to an online open participation survey was publicized by the City of Redlands. The open participation survey was identical to the probability sample survey with two small updates; it included a map at the beginning asking where the respondent lives and also a question about where they heard about the survey. The open participation survey was open to all city residents and became available on October 5th, 2022. The survey remained open for 2 weeks and there were 108 responses.
The open participation survey data were not collected through a random sample and it is unknown who in the community was aware of the survey; therefore, a level of confidence in the representativeness of the sample cannot be estimated. However, to reduce bias where possible, these data were statistically weighted to match the demographic characteristics of the 2010 Census and 2020 American Community Survey estimates for adults in the City of Redlands. The characteristics used for weighting were age, sex, race, Hispanic origin, housing type, housing tenure, and area. No adjustments were made for design effects. Weights were calculated using an iterative, multiplicative raking model known as the ANES Weighting Algorithm.* The results of the weighting scheme for the open participation survey are presented in the following table. * Pasek, J. (2010). ANES Weighting Algorithm. Retrieved from https://web.stanford.edu/group/iriss/cgi-bin/anesrake/resources/RakingDescription.pdf..
Unweighted Weighted Target*
Age 18-34
35-54
55+
Area Area 1
Area 2
Area 3
Area 4
Area 5
Hispanic origin No, not Spanish, Hispanic, or Latino
Yes, I consider myself to be Spanish, Hispa..
Housing tenure Own
Rent
Housing type Attached
Detached
Race & Hispanic
origin
Not white alone
White alone, not Hispanic or Latino
Sex Man
Woman
Sex/age Man 18-34
Man 35-54
Man 55+
Woman 18-34
Woman 35-54
Woman 55+
35%
31%
34%
35%
31%
34%
33%
48%
19%
20%
21%
17%
17%
24%
20%
21%
17%
17%
24%
30%
22%
19%
4%
25%
32%
68%
32%
68%
23%
77%
42%
58%
42%
58%
18%
82%
65%
35%
65%
35%
81%
19%
51%
49%
51%
49%
69%
31%
54%
46%
54%
46%
65%
35%
20%
16%
18%
16%
15%
16%
20%
16%
18%
16%
15%
16%
26%
30%
9%
7%
18%
9%
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In which district of Redlands do you live? (Refer to
map above.)
District 1: Blue
District 2: Orange
District 3: Pink
District 4: Green
District 5: Yellow
None of these/I don't live in
Redlands
Please rate each of the following
aspects of quality of life in
Redlands.
Redlands as a place to live Excellent
Good
Fair
Poor
Your neighborhood as a place to live Excellent
Good
Fair
Poor
Redlands as a place to raise children Excellent
Good
Fair
Poor
Redlands as a place to work Excellent
Good
Fair
Poor
Redlands as a place to visit Excellent
Good
Fair
Poor
Redlands as a place to retire Excellent
Good
4%
N=4
16%
N=16
19%
N=20
18%
N=18
17%
N=18
25%
N=25
1%
N=1
35%
N=36
43%
N=44
20%
N=21
5%
N=5
20%
N=20
48%
N=49
27%
N=28
18%
N=14
14%
N=11
35%
N=26
34%
N=26
17%
N=10
30%
N=18
28%
N=16
26%
N=15
13%
N=13
33%
N=33
26%
N=26
29%
N=29
34%
N=26
19%
N=14
Open participation survey results
This dashboard contains a complete set of responses to each question on the open participation survey. By default, "don't know" responses are excluded, but may be added to the table using the response filter to the right. In some tables, the percentages may not sum to 100%; this is either because the question permitted the respondent to "choose all that apply", or for a question that asked the respondent to select one answer, it is due to the customary practice of rounding values to the nearest whole number.
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Please rate each of the following
aspects of quality of life in
Redlands.
Redlands as a place to retire
Excellent
Good
Fair
Poor
The overall quality of life Excellent
Good
Fair
Poor
Sense of community Excellent
Good
Fair
Poor
Please rate each of the following
characteristics as they relate to
Redlands as a whole.
Overall economic health Excellent
Good
Fair
Poor
Overall quality of the transportation system Excellent
Good
Fair
Poor
Overall design or layout of residential and
commercial areas
Excellent
Good
Fair
Poor
Overall quality of the utility infrastructure Excellent Good
Fair
Poor
Overall feeling of safety Excellent
Good
Fair
Poor
Excellent
19%
N=14
28%
N=21
34%
N=26
6%
N=5
41%
N=40
39%
N=39
14%
N=14
16%
N=16
33%
N=34
31%
N=32
20%
N=20
15%
N=15
32%
N=32
47%
N=47
6%
N=6
21%
N=20
42%
N=41
29%
N=28
8%
N=8
20%
N=20
27%
N=28
43%
N=44
10%
N=10
11%
N=10
39%
N=35
41%
N=36
9%
N=8
27%
N=28
32%
N=33
33%
N=34
8%
N=8
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Please rate each of the following
characteristics as they relate to
Redlands as a whole.
Overall feeling of safety Poor
Overall quality of natural environment Excellent
Good
Fair
Poor
Overall quality of parks and recreation
opportunities
Excellent
Good
Fair
Poor
Overall health and wellness opportunities Excellent
Good
Fair
Poor
Overall opportunities for education, culture, and
the arts
Excellent
Good
Fair
Poor
Residents' connection and engagement with their
community
Excellent
Good
Fair
Poor
Please indicate how likely or
unlikely you are to do each of the
following.
Recommend living in Redlands to someone who
asks
Very likely
Somewhat likely
Somewhat unlikely
Very unlikely
Remain in Redlands for the next five years Very likely
Somewhat likely
Somewhat unlikely
Very unlikely
Please rate how safe or unsafe you
feel:
In your neighborhood during the day Very safe
Somewhat safe
Neither safe nor unsafe
Somewhat unsafe
5%
N=5
36%
N=34
49%
N=46
11%
N=10
26%
N=25
32%
N=32
31%
N=30
11%
N=10
22%
N=21
26%
N=26
41%
N=40
10%
N=10
13%
N=13
30%
N=29
35%
N=34
22%
N=22
15%
N=15
47%
N=47
29%
N=29
9%
N=8
7%
N=7
16%
N=17
44%
N=45
33%
N=34
19%
N=18
16%
N=15
21%
N=20
44%
N=43
10%
N=10
5%
N=5
29%
N=30
48%
N=49
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Please rate how safe or unsafe you
feel:
In your neighborhood during the day
Neither safe nor unsafe
Somewhat unsafe
Very unsafe
In Redlands's downtown/commercial area during
the day
Very safe
Somewhat safe
Neither safe nor unsafe
Somewhat unsafe
Very unsafe
From property crime Very safe
Somewhat safe
Neither safe nor unsafe
Somewhat unsafe
Very unsafe
From violent crime Very safe
Somewhat safe
Neither safe nor unsafe
Somewhat unsafe
Very unsafe
From fire, flood, or other natural disaster Very safe
Somewhat safe
Neither safe nor unsafe
Somewhat unsafe
Very unsafe
Please rate the job you feel the
Redlands community does at each
of the following.
Making all residents feel welcome Excellent
Good
Fair
Poor
Attracting people from diverse backgrounds Excellent
Good
Fair
Poor
Valuing/respecting residents from diverse
backgrounds
Excellent
Good
8%
N=8
10%
N=10
7%
N=7
6%
N=6
10%
N=10
45%
N=45
32%
N=33
13%
N=13
27%
N=28
9%
N=9
42%
N=43
9%
N=9
5%
N=5
17%
N=17
11%
N=11
35%
N=34
31%
N=30
4%
N=4
13%
N=13
3%
N=3
48%
N=49
31%
N=32
17%
N=17
49%
N=49
24%
N=24
11%
N=11
32%
N=28
34%
N=30
22%
N=20
13%
N=12
24%
N=22
13%
N=12
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Please rate the job you feel the
Redlands community does at each
of the following.
Valuing/respecting residents from diverse
backgrounds
Excellent
Good
Fair
Poor
Taking care of vulnerable residents Excellent
Good
Fair
Poor
Please rate each of the following in
the Redlands community.
Overall quality of business and service
establishments
Excellent
Good
Fair
Poor
Variety of business and service establishments Excellent Good
Fair
Poor
Vibrancy of downtown/commercial area Excellent
Good
Fair
Poor
Employment opportunities Excellent
Good
Fair
Poor
Shopping opportunities Excellent
Good
Fair
Poor
Cost of living Excellent
Good
Fair
Poor
Excellent
30%
N=27
33%
N=30
24%
N=22
36%
N=32
37%
N=33
17%
N=15
10%
N=9
5%
N=5
35%
N=36
44%
N=45
16%
N=16
19%
N=18
32%
N=32
31%
N=31
18%
N=18
18%
N=18
28%
N=29
25%
N=25
29%
N=29
35%
N=28
35%
N=28
21%
N=16
9%
N=7
5%
N=5
40%
N=41
36%
N=37
19%
N=19
39%
N=40
49%
N=50
11%
N=12
1%
N=1
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Please rate each of the following in
the Redlands community.
Cost of living Poor
Overall image or reputation Excellent
Good
Fair
Poor
Please also rate each of the
following in the Redlands
community.
Traffic flow on major streets Excellent
Good
Fair
Poor
Ease of public parking Excellent
Good
Fair
Poor
Ease of travel by car Excellent
Good
Fair
Poor
Ease of travel by public transportation Excellent
Good
Fair
Poor
Ease of travel by bicycle Excellent
Good
Fair
Poor
Ease of walking Excellent
Good
Fair
Poor
Well-planned residential growth Excellent
Good
Fair
Poor
7%
N=7
35%
N=35
36%
N=35
21%
N=21
41%
N=42
33%
N=34
23%
N=24
2%
N=3
42%
N=43
32%
N=33
24%
N=24
2%
N=2
13%
N=13
39%
N=38
32%
N=32
15%
N=15
64%
N=27
31%
N=13
2%
N=1
2%
N=1
9%
N=7
36%
N=26
46%
N=34
9%
N=6
17%
N=17
33%
N=32
42%
N=41
7%
N=7
57%
N=52
20%
N=18
18%
N=16
5%
N=5
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Please also rate each of the
following in the Redlands
community.
Well-planned residential growth
Fair
Poor
Well-planned commercial growth Excellent
Good
Fair
Poor
Well-designed neighborhoods Excellent
Good
Fair
Poor
Preservation of the historical or cultural character
of the community
Excellent
Good
Fair
Poor
Public places where people want to spend time Excellent Good
Fair
Poor
Variety of housing options Excellent
Good
Fair
Poor
Availability of affordable quality housing Excellent
Good
Fair
Poor
Overall quality of new development Excellent
Good
Fair
Poor
Overall appearance Excellent
Good
Fair
57%
N=52
53%
N=48
15%
N=14
27%
N=24
6%
N=5
35%
N=33
36%
N=34
23%
N=22
6%
N=6
22%
N=21
16%
N=15
37%
N=35
25%
N=24
14%
N=15
46%
N=47
26%
N=27
13%
N=14
30%
N=29
43%
N=42
17%
N=17
9%
N=9
67%
N=59
23%
N=20
7%
N=6
3%
N=3
43%
N=35
29%
N=24
24%
N=20
3%
N=3
26%
N=25
43%
N=42
18%
N=17
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Please also rate each of the
following in the Redlands
community.
Overall appearance
Good
Fair
Poor
Cleanliness Excellent
Good
Fair
Poor
Air quality Excellent
Good
Fair
Poor
Availability of paths and walking trails Excellent
Good
Fair
Poor
Fitness opportunities Excellent
Good
Fair
Poor
Recreational opportunities Excellent
Good
Fair
Poor
Availability of affordable quality food Excellent
Good
Fair
Poor
Availability of affordable quality health care Excellent Good
Fair
Poor
Availability of preventive health services Excellent
Good
14%
N=13
26%
N=25
23%
N=24
33%
N=34
35%
N=36
9%
N=9
37%
N=37
37%
N=37
20%
N=20
7%
N=7
22%
N=22
28%
N=27
39%
N=38
10%
N=10
22%
N=22
23%
N=23
39%
N=39
15%
N=15
28%
N=27
24%
N=23
35%
N=33
12%
N=11
17%
N=17
36%
N=37
36%
N=36
11%
N=11
27%
N=23
38%
N=32
31%
N=27
5%
N=4
28%
N=21
2%
N=2
Redlands Regular Meeting of 01/17/2023
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Please also rate each of the
following in the Redlands
community.
Availability of preventive health services
Excellent
Good
Fair
Poor
Availability of affordable quality mental health care Excellent Good
Fair
Poor
Opportunities to attend cultural/arts/music
activities
Excellent
Good
Fair
Poor
Community support for the arts Excellent
Good
Fair
Poor
Availability of affordable quality
childcare/preschool
Excellent
Good
Fair
Poor
K-12 education Excellent
Good
Fair
Poor
Adult educational opportunities Excellent
Good
Fair
Poor
Sense of civic/community pride Excellent
Good
Fair
Poor
Excellent
38%
N=29
31%
N=24
28%
N=21
38%
N=26
48%
N=33
12%
N=9
2%
N=1
10%
N=10
34%
N=33
29%
N=28
27%
N=25
5%
N=5
34%
N=32
31%
N=29
30%
N=28
37%
N=16
39%
N=17
7%
N=3
17%
N=7
11%
N=8
33%
N=22
31%
N=21
25%
N=17
36%
N=21
36%
N=21
21%
N=12
8%
N=5
5%
N=5
48%
N=47
22%
N=22
25%
N=24
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Please also rate each of the
following in the Redlands
community.
Sense of civic/community pride Poor
Neighborliness of residents Excellent
Good
Fair
Poor
Opportunities to participate in social events and
activities
Excellent
Good
Fair
Poor
Opportunities to attend special events and
festivals
Excellent
Good
Fair
Poor
Opportunities to volunteer Excellent
Good
Fair
Poor
Opportunities to participate in community matters Excellent Good
Fair
Poor
Openness and acceptance of the community toward
people of diverse backgrounds
Excellent
Good
Fair
Poor
Please indicate whether or not you
have done each of the following in
the last 12 months.
Contacted the City of Redlands for help or
information
No
Yes
Contacted Redlands elected officials to express
your opinion
No
Yes
Attended a local public meeting No
Yes
Watched a local public meeting No
Yes
17%
N=17
39%
N=37
25%
N=24
19%
N=18
14%
N=13
34%
N=32
29%
N=27
23%
N=21
7%
N=7
41%
N=38
30%
N=28
22%
N=21
6%
N=5
35%
N=27
32%
N=24
27%
N=21
13%
N=10
32%
N=26
44%
N=36
11%
N=9
25%
N=21
35%
N=31
20%
N=18
20%
N=17
73%
N=74
27%
N=28
38%
N=39
62%
N=64
36%
N=37
64%
N=65
37%
N=38
63%
N=64
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Please indicate whether or not you
have done each of the following in
the last 12 months.
Watched a local public meeting
No
Yes
Volunteered your time to some group/activity No
Yes
Campaigned or advocated for a local issue, cause,
or candidate
No
Yes
Voted in your most recent local election No
Yes
Used public transportation instead of driving No
Yes
Carpooled with other adults or children instead of
driving alone
No
Yes
Walked or biked instead of driving No
Yes
Please rate the quality of each of
the following services in Redlands.
Public information services Excellent
Good
Fair
Poor
Economic development Excellent
Good
Fair
Poor
Traffic enforcement Excellent
Good
Fair
Poor
Traffic signal timing Excellent
Good
Fair
Poor
Street repair Excellent
Good
Fair
37%
N=38
58%
N=60
42%
N=43
47%
N=48
53%
N=53
86%
N=85
14%
N=14
11%
N=11
89%
N=91
48%
N=49
52%
N=53
61%
N=62
39%
N=40
20%
N=19
40%
N=37
34%
N=32
6%
N=5
17%
N=15
50%
N=45
20%
N=17
13%
N=12
38%
N=36
39%
N=37
20%
N=19
3%
N=3
39%
N=40
40%
N=41
18%
N=18
3%
N=3
41%
N=40
23%
N=22
6%
N=6
Redlands Regular Meeting of 01/17/2023
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Please rate the quality of each of
the following services in Redlands.
Street repair
Good
Fair
Poor
Street cleaning Excellent
Good
Fair
Poor
Street lighting Excellent
Good
Fair
Poor
Sidewalk maintenance Excellent
Good
Fair
Poor
Bus or transit services Excellent
Good
Fair
Poor
Land use, planning and zoning Excellent
Good
Fair
Poor
Code enforcement Excellent
Good
Fair
Poor
Affordable high-speed internet access Excellent
Good
Fair
Poor
Garbage collection Excellent
Good
30%
N=29
41%
N=40
22%
N=21
35%
N=33
36%
N=34
7%
N=7
21%
N=21
32%
N=32
39%
N=39
8%
N=8
32%
N=32
34%
N=34
28%
N=28
6%
N=6
50%
N=24
40%
N=19
9%
N=4
2%
N=1
63%
N=50
24%
N=19
10%
N=8
3%
N=2
47%
N=39
29%
N=24
22%
N=18
2%
N=2
25%
N=22
42%
N=36
23%
N=20
10%
N=8
47%
N=48
19%
N=19
Redlands Regular Meeting of 01/17/2023
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Please rate the quality of each of
the following services in Redlands.
Garbage collection
Excellent
Good
Fair
Poor
Drinking water Excellent
Good
Fair
Poor
Sewer services Excellent
Good
Fair
Poor
Storm water management Excellent
Good
Fair
Poor
Power (electric and/or gas) utility Excellent
Good
Fair
Poor
Utility billing Excellent
Good
Fair
Poor
Police/Sheriff services Excellent
Good
Fair
Poor
Crime prevention Excellent
Good
Fair
Poor
Excellent
9%
N=9
25%
N=25
47%
N=48
22%
N=22
25%
N=25
38%
N=38
15%
N=16
5%
N=5
27%
N=26
56%
N=53
12%
N=11
10%
N=8
32%
N=27
48%
N=40
11%
N=9
14%
N=14
27%
N=28
51%
N=52
8%
N=8
23%
N=21
25%
N=23
47%
N=43
5%
N=5
21%
N=20
37%
N=36
23%
N=23
19%
N=18
34%
N=33
31%
N=30
22%
N=21
13%
N=13
Redlands Regular Meeting of 01/17/2023
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Please rate the quality of each of
the following services in Redlands.
Crime prevention Poor
Animal control Excellent
Good
Fair
Poor
Ambulance or emergency medical services Excellent
Good
Fair
Poor
Fire services Excellent
Good
Fair
Fire prevention and education Excellent
Good
Fair
Poor
Emergency preparedness Excellent
Good
Fair
Poor
Preservation of natural areas Excellent
Good
Fair
Poor
Redlands open space Excellent
Good
Fair
Poor
Recycling Excellent
Good
Fair
Poor
Excellent
13%
N=9
47%
N=33
16%
N=11
24%
N=17
11%
N=7
25%
N=14
35%
N=20
28%
N=16
25%
N=18
44%
N=31
31%
N=22
13%
N=9
34%
N=23
33%
N=22
21%
N=14
40%
N=20
13%
N=7
31%
N=16
16%
N=8
35%
N=32
22%
N=20
38%
N=34
5%
N=5
24%
N=23
35%
N=33
28%
N=27
13%
N=12
26%
N=23
29%
N=26
28%
N=24
17%
N=15
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Please rate the quality of each of
the following services in Redlands.
Recycling Poor
Yard waste pick-up Excellent
Good
Fair
City parks Excellent
Good
Fair
Poor
Recreation programs or classes Excellent
Good
Fair
Poor
Recreation centers or facilities Excellent
Good
Fair
Poor
Health services Excellent
Good
Fair
Poor
Public library services Excellent
Good
Fair
Poor
Overall customer service by Redlands employees Excellent Good
Fair
Poor
Please rate the following
categories of Redlands government
performance.
The value of services for the taxes paid to Redlands Excellent Good
Fair
Poor
Excellent
32%
N=25
50%
N=41
18%
N=14
21%
N=21
27%
N=27
42%
N=42
10%
N=10
46%
N=30
14%
N=9
32%
N=20
8%
N=5
32%
N=22
34%
N=23
23%
N=15
10%
N=7
13%
N=10
40%
N=29
35%
N=25
12%
N=9
5%
N=4
21%
N=19
40%
N=36
35%
N=31
9%
N=9
44%
N=41
30%
N=28
16%
N=15
23%
N=21
39%
N=35
31%
N=28
7%
N=7
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Please rate the following
categories of Redlands government
performance.
The value of services for the taxes paid to Redlands Poor The overall direction that Redlands is taking Excellent Good
Fair
Poor
The job Redlands government does at welcoming
resident involvement
Excellent
Good
Fair
Poor
Overall confidence in Redlands government Excellent
Good
Fair
Poor
Generally acting in the best interest of the
community
Excellent
Good
Fair
Poor
Being honest Excellent
Good
Fair
Poor
Being open and transparent to the public Excellent
Good
Fair
Poor
Informing residents about issues facing the
community
Excellent
Good
Fair
Poor
Treating all residents fairly Excellent
Good
Fair
Poor
40%
N=38
34%
N=32
19%
N=18
8%
N=8
19%
N=15
45%
N=35
27%
N=22
10%
N=8
38%
N=37
31%
N=30
24%
N=23
6%
N=6
35%
N=31
29%
N=25
24%
N=21
12%
N=10
38%
N=31
32%
N=26
18%
N=15
12%
N=10
42%
N=36
31%
N=26
20%
N=17
7%
N=6
27%
N=23
45%
N=39
21%
N=18
7%
N=6
34%
N=28
32%
N=27
23%
N=19
11%
N=9
Redlands Regular Meeting of 01/17/2023
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Please rate the following
categories of Redlands government
performance.
Treating all residents fairly
Fair
Poor
Treating residents with respect Excellent
Good
Fair
Poor
Overall, how would you rate the
quality of the services provided by
each of the following?
The City of Redlands Excellent
Good
Fair
Poor
The Federal Government Excellent
Good
Fair
Poor
Please rate how important, if at all,
you think it is for the Redlands
community to focus on each of the
following in the coming two years.
Overall economic health Essential
Very important
Somewhat important
Overall quality of the transportation system Essential
Very important
Somewhat important
Not at all important
Overall design or layout of residential and
commercial areas
Essential
Very important
Somewhat important
Not at all important
Overall quality of the utility infrastructure Essential Very important
Somewhat important
Overall feeling of safety Essential
Very important
Somewhat important
Not at all important
Essential
34%
N=28
25%
N=20
33%
N=27
27%
N=22
15%
N=12
16%
N=15
40%
N=38
30%
N=28
14%
N=13
38%
N=34
48%
N=43
13%
N=12
1%
N=1
7%
N=7
41%
N=41
52%
N=52
4%
N=4
32%
N=32
35%
N=35
30%
N=30
0%
N=
12%
N=12
29%
N=30
59%
N=60
16%
N=16
36%
N=35
48%
N=47
0%
N=
13%
N=13
19%
N=19
68%
N=69
Redlands Regular Meeting of 01/17/2023
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Please rate how important, if at all,
you think it is for the Redlands
community to focus on each of the
following in the coming two years.
Overall feeling of safety Not at all important
Overall quality of natural environment Essential
Very important
Somewhat important
Not at all important
Overall quality of parks and recreation
opportunities
Essential
Very important
Somewhat important
Not at all important
Overall health and wellness opportunities Essential
Very important
Somewhat important
Not at all important
Overall opportunities for education, culture, and
the arts
Essential
Very important
Somewhat important
Not at all important
Residents' connection and engagement with their
community
Essential
Very important
Somewhat important
In the past 12 months, how many times, if at all,
have you or another household member visited
Downtown Redlands for shopping, dining, or
entertainment?
Every week or almost every
week
Twice a month
Once a month
A few times a year
Never
What mode of transportation do you use to travel
to Downtown Redlands?
Walking
Biking
Personal vehicle/carpool
Please rate each of the following
aspects of parking while visiting
Downtown Redlands
Ease of finding parking Excellent
Good
Fair
Poor
Excellent
1%
N=1
4%
N=4
43%
N=43
52%
N=53
0%
N=
16%
N=16
42%
N=43
42%
N=43
1%
N=1
13%
N=13
52%
N=52
35%
N=34
4%
N=4
28%
N=29
27%
N=28
40%
N=41
24%
N=25
46%
N=47
29%
N=30
5%
N=5
19%
N=20
12%
N=12
19%
N=19
45%
N=46
82%
N=84
2%
N=2
16%
N=16
43%
N=44
29%
N=29
20%
N=21
8%
N=8
Redlands Regular Meeting of 01/17/2023
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Please rate each of the following
aspects of parking while visiting
Downtown Redlands
Ease of finding parking Poor
Convenience/location of parking Excellent
Good
Fair
Poor
Charging stations for electric vehicles Excellent
Good
Fair
Poor
What do you consider to be a reasonable distance
to park away from the business you are visiting?
1 – 2 blocks
3 – 4 blocks
5 – 6 blocks
If the City were to commit
additional resources, please
indicate how much of a priority, if
at all, each of the following would
be.
Diversity, Equity & Inclusion Major priority
Minor priority
Not a priority
Downtown parking Major priority
Minor priority
Not a priority
Homelessness Major priority
Minor priority
Not a priority
Public safety (Police & Fire) Major priority
Minor priority
Not a priority
Quality of life (parks, recreation, library & cultural
amenities)
Major priority
Minor priority
Not a priority
Sustainability & Climate change Major priority
Minor priority
Not a priority
Please indicate which one of the following should
be the top priority for the City.
Diversity, Equity & Inclusion
Downtown parking
Homelessness
41%
N=41
30%
N=31
22%
N=23
7%
N=7
32%
N=6
38%
N=7
17%
N=3
12%
N=2
13%
N=13
18%
N=19
69%
N=71
40%
N=40
23%
N=23
37%
N=38
17%
N=17
35%
N=35
48%
N=49
1%
N=1
13%
N=14
86%
N=87
11%
N=11
12%
N=12
77%
N=78
1%
N=1
47%
N=48
52%
N=53
26%
N=27
21%
N=21
53%
N=53
39%
N=40
2%
N=2
3%
N=3
Redlands Regular Meeting of 01/17/2023
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Please indicate which one of the following should
be the top priority for the City.
Downtown parking
Homelessness
Public safety (Police & Fire)
Quality of life (parks, recreation,
library & cultural amenities)
Sustainability & Climate change
In general, how many times do you: Access the internet from your home Several times a day Once a day
A few times a week
Every few weeks
Less often or never
Access the internet from your cell phone Several times a day Once a day
A few times a week
Visit social media sites Several times a day
Once a day
A few times a week
Every few weeks
Less often or never
Use or check email Several times a day
Once a day
A few times a week
Share your opinions online Several times a day
Once a day
A few times a week
Every few weeks
Less often or never
Shop online Several times a day
Once a day
A few times a week
Every few weeks
Less often or never
Please rate your overall health. Excellent
Very good
17%
N=18
15%
N=16
23%
N=24
39%
N=40
6%
N=6
2%
N=2
2%
N=2
8%
N=8
82%
N=84
2%
N=2
4%
N=4
94%
N=96
2%
N=2
1%
N=1
1%
N=1
23%
N=24
72%
N=74
5%
N=5
13%
N=14
82%
N=83
27%
N=27
28%
N=28
16%
N=16
8%
N=8
22%
N=22
5%
N=5
39%
N=40
38%
N=39
10%
N=10
8%
N=8
48%
N=49
29%
N=30
Redlands Regular Meeting of 01/17/2023
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Please rate your overall health.
Excellent
Very good
Good
Fair
What impact, if any, do you think the economy will
have on your family income in the next 6 months?
Do you think the impact will be:
Very positive
Somewhat positive
Neutral
Somewhat negative
Very negative
How many years have you lived in Redlands? Less than 2 years 2-5 years
6-10 years
11-20 years
More than 20 years
Which best describes the building you live in?
One family house detached from
any other houses
Building with two or more
homes
Mobile home
Other
Do you rent or own your home? Rent
Own
About how much is your monthly
housing cost for the place you live
(including rent, mortgage payment,
property tax, property insurance,
and homeowners' association
(HOA) fees)?
About how much is your monthly housing cost for
the place you live (including rent, mortgage
payment, property tax, property insurance and
homeowners' association (HOA) fees)?
Less than $500
$500 to $999
$1,000 to $1,499
$1,500 to $1,999
$2,000 to $2,499
$2,500 to $2,999
$3,000 to $3,499
$3,500 or more
Do any children 17 or under live in your household? No
Yes
Are you or any other members of your household
aged 65 or older?
No
Yes
Less than $25,000
6%
N=6
17%
N=17
48%
N=49
19%
N=20
37%
N=38
34%
N=35
3%
N=3
6%
N=6
41%
N=42
26%
N=27
13%
N=13
9%
N=9
11%
N=12
0%
N=
0%
N=
30%
N=30
70%
N=71
63%
N=64
37%
N=38
6%
N=6
9%
N=9
15%
N=16
20%
N=21
24%
N=24
21%
N=21
3%
N=3
3%
N=3
26%
N=27
74%
N=75
19%
N=19
81%
N=79
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Areyouoranyothermembersofyourhousehold
aged 65 or older? Yes
How much do you anticipate your household's total
income before taxes will be for the current year?
(Please include in your total income money from all
sources for all persons living in your household.)
Less than $25,000
$25,000 to $49,999
$50,000 to $74,999
$75,000 to $99,999
$100,000 to $149,999
$150,000 or more
Are you Spanish, Hispanic, or
Latino?
Are you Spanish, Hispanic or Latino? No, not Spanish, Hispanic, or Latino
Yes, I consider myself to be
Spanish, Hispanic, or Latino
What is your race? (Mark one or more races to
indicate what race you consider yourself to be.)
American Indian or Alaskan
Native
Asian, Asian Indian, or Pacific
Islander
Black or African American
White
Other
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City Council/Financing Authority Meeting K. 1.
DATE: 01/17/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of a construction contract with Tryco General Engineering for the 2022 CIP Water Pipeline Replacement Project for an amount not-to-exceed $4,744,111 and determination that the project is categorically exempt from environmental review pursuant to Section 15302 of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)
MOTION(S):
If City Council determines the staff recommendation is appropriate, the following motions are provided:
I move that City Council determine approval of a Construction Contract and construction of the 2022 CIP Water Pipeline Replacement Project are categorically exempt from environmental review in accordance with Section 15302 of the State’s guidelines implementing the California Environmental Quality Act; and
1. I move that City Council approve the 2022 CIP Water Pipeline Replacement Project plans and specifications, and
approve a Construction Contract with Tryco General Engineering for an amount not-to-exceed $4,744,111.
2. RECOMMENDATION:
Staff recommends City Council determine approval of a Construction Contract and construction of the 2022 CIP Water Pipeline Replacement Project are categorically exempt from environmental review in accordance with Section 15302 of the State’s guidelines implementing the California Environmental Quality Act. Staff further recommends that City Council approve the 2022 Water Pipeline Replacement Project plans and specifications, and award a Construction Contract to Tryco General Engineering for an amount not-to-exceed $4,744,111.
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DISCUSSION:
The 2022 CIP Water Pipeline Replacement Project (Project) will replace approximately 3.5 miles of aging and deteriorated water pipelines. Each year, a portion of revenues generated through water utility rates is used to replace aging water pipelines throughout the City. These pipelines are selected based on maintenance history, inspection records, and coordination with future paving improvements.
MUED staff prepared the plans and specifications in-house and advertised the construction phase of the Project on November 10, 2022. On December 1, 2022, the City Clerk’s office received the following bids:
BID OPENING REPORT SUMMARY
Bidder Bid Amount
1. Tryco General Engineering, Rimforest, CA $4,744,111.00
2. Borden Excavating, Inc., Calimesa, CA $5,127,624.00
3. MCC Equipment Rentals, Inc., Yucaipa, CA * $5,927,761.80
4. Pacific West Underground, Yucaipa, CA $6,916,886.96
5. Dominguez General Engineering, Inc., Pomona, CA $7,321,440.00
6. Griffith Company, Brea, CA $8,301,398.00
7. Kirtley Construction, Inc., San Bernardino, CA $10,487,642.00 *An arithmetic error was discovered in the bid proposal. The total bid amount was corrected and highlighted in the attached bid analysis to identify arithmetic errors. The error did not affect ranking.
Each bid was reviewed by staff to determine responsiveness to bid requirements and Tryco General Engineering was determined to be the lowest responsive bidder. Staff recommends awarding a Construction Contract to Tryco General Engineering for an amount not-to-exceed $4,744,111.00. The Project will be completed within one hundred eighty (180) calendar days after the date of issuance of a Notice to Proceed to the Contractor.
This Project is categorically exempt from environmental review in accordance with Section 15302 of the State’s guidelines implementing the California Environmental Quality Act as the Project involves the replacement of an existing utility facility with a negligible expansion of capacity.
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ALTERNATIVES:
City Council may deny the staff recommendation.
STRATEGIC PLAN:
Strategic Plan Priority D, Objective 3 - Develop and implement Water and Wastewater Utility Master Plans to ensure facilities are improved and maintained to meet the needs of our expanding community
SUBMITTED BY:
John R. Harris, Municipal Utilities and Engineering Director RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Goutam K. Dobey, City Engineer
PREPARED BY:
Gerard Nepomuceno, Civil Engineer
Fiscal Impact
Fiscal Year: FY 22/23
Appropriation Required Y/N: No
Budgeted Y/N: Yes
Account No.: 501910
Discussion:
There is no fiscal impact associated with this action. The cost for this project is included in the FY 22/23 MUED Budget.
Attachments
A. Tryco Public Works Contract
B. Bid Opening Report
C. Bid Analysis
D. Location Map
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1 I:\cmo\Agreements\TryCo General Eng Agreement FY22-0090.doc-la
PUBLIC WORK CONSTRUCTION CONTRACT
This Public Work Construction contract (“Contract”) is made and entered into this 17 th day of January 2023, by and between the City of Redlands , a municipal c orporation, organized and existing under the laws of the S tate of California (hereinafter “City”), and Tryco General Engineering ( hereinafter "Contractor"). City and Contractor are sometimes individually referred to herein as a “Party” and, together, as the “Parties.”
In consideration of the mutual promises contained herein, City and Contractor agree as follows:
1. SCOPE OF WORK: Contractor shall furnish all materials and will perform all of the work for the following: 2 022 CIP Water Pipeline Replacement Project, complete all items as required by the Contract Documents (as her ein defined) and Specifications for City’s 2022 CIP Water Pipeline Replacement Project, Project No. 501062 (the “Work”).
2. CONTRACT SUM: City shall pay Contractor the sum of four million seven hundred forty-four thousand one hundred eleven dollars ($4,744,111) as consideration for its performance of the Work in accordance with the terms and conditions set forth in the Contract Documents. Pursuant to Public Contract Code Section 22300, Contractor has the option to deposit securities with an escrow agent as a substitute for retention of earnings required to be withheld by City pursuant to an escrow agreement as set forth in Public Contract Code section 22300.
3. TIME FOR COMPLETION: The Work shall be completed within one hundred eighty (180) calendar days from and after the date of City’s issuance of a Notice to Proceed to Contractor.
4. LIQUIDATED DAMAGES: Contractor’s failure to complete the Work within the time allowed will result in damages being sustained by City. Such damages are, and will continue to be, impracticable and extremely difficult to determine. Accordin gly, Contractor shall pay to C ity, or have withheld from monies due to Contractor, the sum of five hundred dollars ($500) for each consecutive calendar day in excess of the specified time for completion of the Work. E xecution of this Contract shall constitute agreement by City and Contractor that five hundred dollars ($500) per day is the estimated damage to City caused by the failure of Contractor to comp lete the work within the allowed time.
Such sum is liquidated damages and shall not be construed as a penalty, and may be deducted from payments due Contractor if such delay occurs.
5. CONTRACT DOCUMENTS: This Contract incorporates by reference the fol lowing: Notice Inviting Bids, Instructions to Bidders, Contractor ’s Proposal, Bid Bond, Agreem ent, Performance Bond, Labor and Material Bond, Plans, General Conditions, Special Provisions and Specifications, and any addenda thereto (collectively, the “Contract Documents”).
6. ATTORNEYS' FEES: In the event any action i s commenced to enforce or interpret the terms or conditions of this Contract, or the Contract Documents, the prevailing Party in such action, in addition to any costs and other relief, shall be entitled to rec over its reasonable attorneys’ fees, including fees for use of in-house counsel by a Party.
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7. RESOLUTION OF CONSTRUCTION CLAIMS: Claims by Contractor in the amount of three hundred seventy five thousand dollars ($375,000) or less shall be made by Contractor and processed by the City pursuant to the pr ovisions of Part 3, Chapter 1, Article 1.5 of the Public Contract Code (commencing with Section 20104). All claims shall be in writing and include the documents necessary to substantiate the claim. Nothing in subdivision (a) of Public Contract Code Section 20104.2 shall extend the time limit or supersede the notice requirements provided in this case from filing claims by Contractor.
8. ELIGIBILITY OF CONTRACTOR/SUBCONTRACTOR: Contractor and a ll of its subcontractors shall abide by California Public Contract Code, Section 6109, and California Labor Code Sections 1777.1 and/or 1777.7, and certify that they are not debarred and are eligible to work on this project.
9. ASSIGNMENT OF AGREEMENT: No assignment by a Party of any rights or interests under this Contract shall be binding on another Party without the written consent of the Party sought to be bound.
10. SUCCESSORS AND ASSIGNS: City and Contractor each binds itself and their respective successors and assig ns in respect to all covenants, agreements, and obligations contained in the Contract Documents.
11. SEVERABILITY: Any provision or part of the Contract D ocuments held to be void or unenforceable under any law or regulation shall be deem ed stricken, and a ll remaining provisions shall continue to be valid and binding upon City and Contractor.
[SIGNATURES ON NEXT PAGE]
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IN WITNESS WHEREOF, the Parties hereto have executed this Contract the day and year first written above.
CITY OF REDLANDS
(SEAL)
By:____________________________________
Eddie Tejeda, Mayor
ATTEST:
____________________________________
Jeanne Donaldson, City Clerk
(SEAL)
Tryco General Engineering
Name of Contractor
By:_______________________________________
Signature of Authorized Agent
_Sylvan Kirtley, Secretary______________________
Name, Title
__________________________________________
Signature of Authorized Agent (if necessary)
__________________________________________
Title
_960285____________________________________
Contractor's License No.
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WORKER'S COMPENSATION INSURANCE CERTIFICATION
Description of Contract: City of Redlands
Municipal Utilities & Engineering Department
2022 CIP Water Pipeline Replacement Project
Project No. 501062
Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:
a. By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. b. By securing from the Director of Industrial Relations, a certificate of consent to self - insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Direc tor of Industrial Relations of ability to self -insure and to pay any compensation that may become due to his or her employees.
CHECK ONE
_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self -insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agre ement. (Labor Code §1861).
_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner suc h that I become su bject to the workers’ compensation laws of Cali fornia. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificate of consent to self-insure, or a certification of workers’ compensation insurance.
I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.
Dated this day of , 2023. _____________________________________
(Contractor)
_____________________________________
(Signature)
_____________________________________
(Official Title)
(SEAL)
(Labor Code Section 1861 provides that the above certificate must be signed and filed by the Contractor with the Owner prior to performing the work of the contract.)
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FAITHFUL PERFORMANCE BOND
Whereas, the City of Redlands (“City”), State of Californi a, and Tryco G eneral Engineering (hereinafter designated as "Principal") have entered into an ag reement dated January 17, 2023 (“Agreement”) whereb y Principal agrees to install and complete certain public improvements (the “Work”), which said Agreement is identified as 2022 CIP Water Pipeline Replacement Project, Project No. 501062 and is hereby referred to and made a part hereof; and
Whereas, said Principal is required under the terms of the Agreement to furnish a bond for the faithful performance of the Work, now, therefore, we, the Principal and, as Surety, are held and firmly bound unto the City in the penal sum of four million seven hundred forty four thousand one hundred eleven dollars ($4,744,111) lawful money of the United S tates, for the payment of whi ch su m we bind ourselves, and our heirs, successors, executors and administrators, jointly and severally, firmly by these presents.
The condition of this obligation is such that if the above bounded Principal, his or its heirs , executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and provi sions in the Agreement and any alteration thereof made as therein provided, on his or its part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall faithfully fulfill the one-year guarantee of all materials and workmanship, and shall defend, indemni fy and save ha rmless the City and its elected officials, officers, agents and employees, as therein stipulated, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.
As a part of the obligation secured hereby and in addition to the face amount specified therefor, there shall be included costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by the City in successfully enforcing such obligations, all to be taxed as costs and included i n the judgment rendered.
As a condition precedent to the satisfactory completion of the Work , the above obligation shall hold good for a period of one (1) year or longer if required by the Agreeme nt after the acceptance of the work by the City, during whi ch time if the Princ ipal shall fail to make full, complete, and satisfactory repair and replacements and totally protect the City from loss or damage m ade evident during this period from the date of completion of the Work, and resulting from or caused b y defective materials or faulty workmanship, the above obligation in penal sum thereof shall remain in full force and effect. The obligations of Surety he reunder shall continue so long as any obligat ion of the Principal remains.
Whenever the Principal shall be, and is declar ed by the City to be, in default under the Agreement, the City having performed the City obligations thereunder, the Surety shall promptly remedy the default, or shall promptly, at the City’s option:
1. Complete the Work in accordance with its terms and conditions; or
2. Obtain a bid or bids for completing the Work in accordance with its terms and conditions, and upon determination by Surety of the lowest responsive and responsible bidder, arrange for a contract between such bidde r a nd the City, and make available as work progresses sufficient Redlands Regular Meeting of 01/17/2023
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funds to pay the cost of completion of the Work less the balance of the Agreement price, but not exceeding, including other costs and damages for which Surety may be liable hereunder, the amo unt set forth above. The term “balance of the Agreement price,” as used in this paragraph, shall mean the total amount payable to the Principal by the Cit y under the Agreement and any modifications thereto, less the amount previously properly paid by the City to the Principal.
Surety expressly agrees that the City may reject any contractor or subcontractor which may be proposed by Surety in fulfillment of its obligations in the event of default by the Principal.
Surety shall not utilize the Principal in completing the Work nor shall Surety accept a bid from the Principal for completion of the Work if the City, when declaring the Principal in default, notifies Surety of the City’s objection to the Principal’s further participation in the completion of the Work.
No right of action shall accrue on the bond to or for the use of any person or corporation other than the City named herein or the successors or assigns of the City. Any suit under this bond must be instituted within the applicable statute of limitations period.
The said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Agreement or to the work to be performed thereunder or the Specifications accompanying the s ame shall in any w ay affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Agreement or to the work or to the specifications.
No final settlement between the City and the Principal shall abridge the right of any beneficiary hereunder whose claim may be unsatisfied.
The Principal and Surety agree that if the City is required to engage the services of any attorney in connection with the enforcement of this bond, e ach shall pay the City’s reasonable attorneys’ fees incurred, with or without suit, in addition to the above sum.
In witness whereof, this instrume nt has been duly executed by the Principal and Surety above named, on , 2023.
(SEAL) (SEAL)
(Contractor) (Surety)
BY:
(Signature) (Signature)
Address:___________________________________
__________________________________________
(Seal and Nota rial Acknowledgment of
Surety)
Telephone ( )___________________________
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LABOR AND MATERIAL BOND
Whereas, the City Council of the City of Redlands, State of California, and Tryco General Engineering (hereinafter designated as “Principal”) have enter ed into an agreement (the “Agreement”) whereby P rincipal agrees to inst all and complete certain designated public improvements (the “Work”), which said agreement, dated January 17 , 2023, and identified as 2022 CIP W ater Pipeline Replacement Project, Project No. 501062 is hereby referred to and made a part hereof; and
Whereas, under the terms of the Agreement, Principal is required before commending the performance of the Work, to file a good and sufficient Labor and Material bond with the City of Redlands to secure the claims to which refer ence is made in Title 3 (co mmencing with Section 9550) of Part 6 of Division 4 of the Civil Code of the State of California.
Now, therefore, said Principal and the undersigned as corporate surety, are held fir mly bound unto the City and all contractors, subcontractors, laborers, material men and other persons employed in the performance of the Agreement and referred to in the aforesaid Code of Civil Procedure in the sum of four mil lion seven hundred for ty fo ur thousand one hundred eleven dollars ($ 4,744,111) for materials furnished or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to such work or labor, that said surety will pay the same in an amount not exceeding the amount hereinabove set forth, and also in c ase suit is brought upon th is bond, will pay, in addition to the face amount thereof, costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by the City in successfully enforcing such obligation, to be awarded and fixed by the court, and to be taxed as costs and to be included in the judgment therein rendered.
It is hereby expressly stipulated and agreed that this bond shall insure to the benefit of any and all persons, companies and corporations entitled to file claims under Title 3 (commencing with Section 9550) of Part 6 of Division 4 of the Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this bond.
Should the condition of this bond be fully performed, then this obligation sha ll become null and void, otherwise it shall be and remain in full force and effect.
The surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Agreement or the specifications accompanying the same shall in any manner affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition.
In witness whereof, this instrument has been duly executed by the Principal and surety above named, on _______________________, 2023.
(SEAL) (SEAL)
(Contractor) (Surety)
BY:
(Signature) (Signature)
Address:_____________________________
(Seal and Notarial Acknowledgement of Surety) ____________________________________ Telephone: ( )___________________
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