Redlands City Council
February 21, 2023

Unit Chassis
Model: Model 567 Fr Axle Load (lbs): 20000
Type: Full Truck Rr Axle Load (lbs): 46000
Description 1: 567 X12N Auto AC23 G.C.W. (lbs): 80000
Description 2: 2024 567 X12N 4500RDS 20K 46K
233CA 116AF City of Redland AC23-95
CNG 6x4
Application Road Conditions:

Intended Serv.: Utility/Lube Service Class A (Highway) 85 Commodity: Other Commodity Class B (Hwy/Mtn) 9
Class C (Off-Hwy) 6
Body Class D (Off-Road) 0
Type: Winch or Crane Maximum Grade: 6
Length (ft): 30 Wheelbase (in): 302
Height (ft): 13.5 Overhang (in): 116
Max Laden Weight
(lbs):
20000 Fr Axle to BOC (in): 68.2
Cab to Axle (in): 233.8
Trailer Cab to EOF (in): 349.8
No. of Trailer Axles: 0 Overall Comb. Length (in): 465.23 Type:

Length (ft): 0 Special Req.

Height (ft): 0
Kingpin Inset (in): 0
Corner Radius (in): 0
Restrictions
Length (ft): 40
Width (in): 102
Height (ft): 13.5
Rush Truck Center, Nashville (N025)
900 Expo Drive
Smyrna, Tennessee 37167
Altec Industries Inc
325 South Center Drive
Daleville, Virginia 24083
United States of America
Tim Burnette
Cell Phone: 6158123551
Office Phone: 615-220-7777
Email: [email protected]
Coy Hypes
Email: [email protected]
Vehicle Summary
Approved by: Date:

Note: All sales are F.O.B. designated plant of manufacture.

Redlands Regular Meeting of 02-21-23 Page 674 of 786
Price Level: January 1, 2023 Date: January 12, 2023
Deal: 567 X12N Auto AC23 Quote Number: QUO-1023986-J9W0S8 Printed On: 1/12/2023 1:56:56 PM

Sales
Code
Std/
Opt Description Weight
Base Model
0005671 S Model 567
The Model 567 is available in both a set-forward and set-back front axle configuration to provide customers with maximum versatility for their application requirements. For weight-sensitive applications, the setforward front axle provides optimized weight distribution and compliance with bridge laws. The Model 567 has steer axle ratings up to 22,000 lbs. The 567 also offers single, tandem or tridem drive axles and a variety of lift axles for added versatility. Available with a 115" or 121" BBC and as a day cab or with a selection of detachable sleeper configurations, the 567 is as versatile as it is reliable. 14,800
0091200 S Other Commodity 0
0093140 O Utility/Lube Service
Truck used to service construction and mining equipment. Includes bodies such as, mechanics service bodies, tire hoists, fuel/lube, boom, etc.
0 0095050 O Winch or Crane 0
0098010 O California Registry
California RegistryRequired for all vehicles that will be registered in the State of California.
0 Configuration
0200684 O Rush Natural Gas Fuel System 0
Frame & Equipment
0514360 O 10-3/4" Steel Rails 445-480"

10.75x3.5x.375 Dimension, 2,136,000 RBM; Yield Strength: 120,000 psi. Section Modulus: 17.8 cubic inches. Weight: 1.74 lbs/inch pair 814
0601500 O Full Steel Inner Liner 943
0611250 O Heavy-Duty Iron Front Spring Brackets
With Front Air Leaf the front spring bracket is iron but not the shackle bracket
35 0611790 S Aluminum Frame Rail Crossmembers
Excludes suspension
0 0633405 O Additional Frame Drilling 0
0644090 O EOF Square without Crossmember
End-of-frame square without crossmember. For use with body builder installed crossmember.
-64
0651090 O Omit Rear Mudflaps and Hangers -25
Front Axle & Equipment
1011360 O Dana Spicer D2000F 20,000 lb, 3.5 in. Drop
Factory front axle alignment to improve handling & reduce tire wear.

Zerk fittings on tie rod ends, king pins, & draglink ball joints for ease of 111
Redlands Regular Meeting of 02-21-23 Page 675 of 786
Price Level: January 1, 2023 Date: January 12, 2023
Deal: 567 X12N Auto AC23 Quote Number: QUO-1023986-J9W0S8 Printed On: 1/12/2023 1:56:56 PM

Sales
Code
Std/
Opt Description Weight
maintenance & help extend service life of components. Cognis EMGARD® FE 75W-90 synthetic axle lube provides over 1% fuel economy improvement. Reduces wear & extends maintenance intervals, resulting in increased uptime. Provides improved fluid flow to protect components in extreme cold conditions & withstand the stress from high temperatures, extending component life.
1114030 O Taper Leaf Springs, Shocks 20,000 lb
Standard with Heavy Resistance Shocks.
119
1243050 O Power Steering Sheppard HD94 Dual Gear
For use with 16,000 to 20,000 lb. axle ratings.
80 1250250 O Power Steering Reservoir Frame Mounted w/Cooler A power steering cooler helps reduce the heat of the power steering fluid. This is commonly used with systems that may experience more stress from towing or off-road driving.
2 1353540 O PHP10 Aluminum PreSet PLUS Hubs
PHP10 aluminum PreSet PLUS hubs have a fully integrated spindle nut design, an optimized wheel spacer, magnetic fill plug on drive and trailer hubs for inspection of metal particles in lubricant, with a long life oil seal and bearings are pre-adjusted. Use with Front Axle. -187
1380070 O Greasable Front Spring Pins 0
1380210 U FRONT AXLE WIDTH GREATER THAN 102" 0
1380270 O Bendix Air Cam Front Drum Brakes 16.5x6
Includes automatic slack adjusters & outboard mounted brake drums. -25
1380380 S Tenneco Shocks For Steer Axle
Integrated front suspension to suit heavy duty truck market, combining the air spring and the damper into one module.
0 1391410 O Gusseted Cam Brackets, Steer Axle 0
Rear Axle & Equipment
1523440 O Dana Spicer D46-172 46,000 LBS
Dana Spicer D46-172 46,000 lbs tandem drive axles offer efficiency improvement, axle weight reduction and reduced lube quantity. 521
1616290 S PHP10 Aluminum PreSet PLUS Hubs 0
1660000 O Dust Shields For Cam Brakes, Drive Axle(s) 4
1673090 O Separate Dash Controls, Cont Trac Full Lock
Dana Spicer or Meritor - Tandem or Tri-Drive Axles (Air Rocker Switch occupies the space of two gauges for tandem axle and three gauges for tri-drive axle)
2 1680450 O Rear Brake Camshaft Reinforcement
Rear brake camshaft reinforcement helps guard against wear and corrosion.
9 1680470 O Lube Pump, Drive Axle(s)
Used to circulate oil within the axle housing. Recommended for use on 46,000 or greater axles used in refuse or severe service applications. 36 1680490 O Gusseted Cam Brackets, Drive Axle(s) 2
Redlands Regular Meeting of 02-21-23 Page 676 of 786
Price Level: January 1, 2023 Date: January 12, 2023
Deal: 567 X12N Auto AC23 Quote Number: QUO-1023986-J9W0S8 Printed On: 1/12/2023 1:56:56 PM

Sales
Code
Std/
Opt Description Weight
1680500 O SBM Valve
Full trucks require a spring brake modulation (SBM) system for emergency braking application. This system requires an SBM valve and a relay valve with spring brakes on the rear axles. The SBM valve allows the foot valve to operate the rear axle spring brakes if a failure exists in the rear air system.
0 1680910 O Heavy Duty Brake Drums, Drive Axle(s)
Use with 16.5x7 Brakes
21 1680950 O Stability System Not Selected Or Not Available 0 1682710 S Anti-Lock Braking System (ABS) 6S6M
ABS-6. Includes air braking system.
0 1683235 O Omit SmarTire TirePressure Monitoring
System Next Gen TPMS
0 1684200 S Synthetic Axle Lubricant All Axles
Peterbilt heavy duty models include Fuel Efficient Cognis EMGARD FE75W-90 which provides customers performance advantages over current synthetic lubricants with reduced gear wear and extended maintenance intervals, resulting in increased uptime. In addition, the lubricant provides improved fluid flow to protect gears in extreme cold conditions and withstand the stress from high temperatures, extending component life.
0 1687010 S Bendix Air Cam Rear Drum Brakes 16.5x7
Bendix Air Cam Rear Drum Brakes to fit all heavy haul, contruction, refuse and highway truck and tractor applications. Includes Automatic Slack Adjusters & Outboard Mounted Brake Drums.
0 1687090 O Diff Lock Tandem Axles
With Speed Interlock. Automatically Disengages Wheel Diff Lock at Speeds Above 25 mph.
60 1688110 O Heavy Duty Cam Bushings, Drive Axle(s) 0
1705250 O Ratio 5.25 Rear Axle 0
1824410 O Hendrickson HMX EX 460 46,000 LBS., 54"
Haulmaax, 70K Creep Rating. Includes Traax Rod as standard, option 1920905 is not needed or available. Progressive load spring system easily adjusts to the load for an enhanced combination of empty-ride quality and loaded stability.
223
1921375 O 16.5" Saddle Height HMX EX 400/460
IPO Std 18.5"
0 1921475 O Shock Absorbers For HMX EX Suspension 31
1921965 O HMX EX Double Rebound Strap Kit 0
Engine & Equipment
2057759 O ISX12N 400@1800 GOV@2100 1450@1200
(2018 Emissions) Includes aluminum flywheel housing. Chevron Delo LE SAE 15W40 engine oil is specially formulated for new low emissions -5
Redlands Regular Meeting of 02-21-23 Page 677 of 786
Price Level: January 1, 2023 Date: January 12, 2023
Deal: 567 X12N Auto AC23 Quote Number: QUO-1023986-J9W0S8 Printed On: 1/12/2023 1:56:56 PM

Sales
Code
Std/
Opt Description Weight
engines. Magnetic engine oil drain plug captures and holds any metal fragments in engine oil to extend service life.

N21430 N201 0.....Reserve Speed Limit Offset (
N21410 N202 0.....Maximum Cycle Distance (N202
N21400 N203 252...Reserve Speed Function Reset
N21320 N205 120...Standard Maximum Speed Limit
N21420 N206 10....Maximum Active Distance (N20
N21470 P062 NO....Cruise Control Auto Resume (
N21480 P068 NO....Auto Engine Brake in Cruise
N21450 P026 NO....Gear Down Protection (P026)
N21440 P015 NO....Engine Protection Shutdown (
N21340 P112 93....Hard Maximum Speed Limit (P1
N21350 P001 64....Maximum Accelerator Pedal Ve
N21370 P059 64....Maximum Cruise Speed (P059)
N21590 P230 NO....Enable Hot Ambient Automatic
N21530 P233 YES...Enable Impending Shutdown Wa
N21540 P234 60....Timer For Impending Shutdown
N21460 P046 1400..Max PTO Speed (P046)
N21520 P030 5.....Timer Setting (P030)
N21570 P031 NO....Idle Shutdown Manual Overrul
N21610 P172 40....Low Ambient Temperature Thre
N21630 P171 80....High Ambient Temperature Thr
N21550 P516 100...Engine Load Threshold (P516)
N21510 P520 YES...Enable Idle Shutdown Park Br
N21620 P173 60....Intermediate Ambient Tempera
N21330 N207 0.....Expiration Distance (N207)
N21500 N209 0.....Expiration Distance (N209)
2091130 S VMUX Electronics Architecture 0
2091305 S Engine Idle Shutdown Timer Enabled 0
2091315 O Enable EIST Ambient Temp Overrule 0
2091372 Eff EIST NA Expiration Miles 0
2091640 Effective VSL Setting NA 0
2092014 O Typical Operating Speed 65 MPH 0
2092032 O Powertrain Optimized for Performance
Best analysis for vehicles used in vocational applications or with heavy GCWRs.
0 2092079 O Decline Driver Performance Assistant 0
2140220 S CARB Engine Idling Compliance DECLINED By
Dealer/Customer
0 2140410 S Engine Brake Controls Located on RH Column 0 2140450 O Remote PTO/Throttle, 12-Pin 0
Redlands Regular Meeting of 02-21-23 Page 678 of 786
Price Level: January 1, 2023 Date: January 12, 2023
Deal: 567 X12N Auto AC23 Quote Number: QUO-1023986-J9W0S8 Printed On: 1/12/2023 1:56:56 PM

Sales
Code
Std/
Opt Description Weight
Eng Bay Remote Control Provision
2140670 O EPA Emission Warranty 0
2512120 O 300 Amp Alternator, 40SI Brushless
The 40SI is a durable brushless model available in output ranging from 240 to 320 Amps. Remote sense is standard on all 40SI models. 15 2516070 O Remote Voltage Sense Wiring 0
2521090 S Immersion Type Block Heater 110-120V
Standard location for 2.1M and 1.9M models is left-hand under cab, Model 520 is in bumper, and for Model 220 it is at the driver step. Plug includes a weather-proof cover that protects the receptacle. This preheater keeps the coolant in the engine block from freezing when the engine is not running.
0 2522110 O PACCAR 12V Starter, N/A PACCAR MX Engines
PACCAR 12-volt electrical system. With centralized power distribution incorporating plug-in style relays. Circuit protection for serviceability, 12- volt light system w/circuit protection circuits number & color coded. 0 2538040 S 3 PACCAR Premium 12V Dual Purpose Batt 2190 CCA Threaded stud type terminal. Stranded copper battery cables are double aught (00) or larger to reduce resistance.
0 2539410 O Battery Jumper Terminal Mounted Under Hood
LH Frame Rail. Not available with PX-7 engines.
4 2539480 O Batteries In LH BOC Box 0
2539720 S Low Voltage Disconnect System 0
2539740 O Kissling Battery Disconnect Switch 300AMP
Dual Tab Mounted on Battery Box
3 2621000 O 2-Speed Fan Clutch For Frequent Start/Stops A 2-speed fan clutch is ideal for vocational applications where the fan clutch engagement time exceeds 10% of the engine run time. When the fan clutch is disengaged, the fan still rotates at 15-25% of the engine RPM. This fan rotation provides crucial airflow to the engine and draws virtually no horsepower.
0 2723210 O 18.7 CFM Air Compressor
N/A X15. Furnished on engine. Teflon lined stainless steel braided compressor discharge line.
17 2812020 O C-Brake By Jacobs, ISX12N
Features a dedicated cam lobe design for optimum power and threestage engine brake operation. Includes 2 switches: A 2-position on/off engine switch. As well as a 3- position up, down, hold range selector switch.
0 2921170 O Spin-On Fuel/Water Separator for Natural Gas Engines
0 2921210 O No Fluid Heat Option for Fuel Filter 0
2921310 O No Electric Heat Option for Fuel Filter 0
Redlands Regular Meeting of 02-21-23 Page 679 of 786
Price Level: January 1, 2023 Date: January 12, 2023
Deal: 567 X12N Auto AC23 Quote Number: QUO-1023986-J9W0S8 Printed On: 1/12/2023 1:56:56 PM

Sales
Code
Std/
Opt Description Weight
3010400 O Engine Protection Shutdown w/ Label
Includes oil pressure, oil temperature, coolant temperature, and intake manifold temperature.
0 3114270 S High Efficiency Cooling System
Cooling module is a combination of steel and aluminum components, with aluminum connections to maximize performance and cooling capability. Silicone radiator & heater hoses enhance value, durability, & reliability. Constant tension band clamps reduce leaks. Chevron Delo Extended Life Coolant (NOAT) extends maintenance intervals reducing maintenance costs. Anti-freeze effective to -30 degrees F helps protect the engine. Low coolant level sensor warns of low coolant condition to prevent engine damage. Radiator Size by Model: 367 1325 sq in, 367 HH Fepto 1325 sq in, 365 Fepto 1183 sq in, 365 Full Frame Extension 1000 sq in, 520 1202 sq in, 579 1456.9 sq in, 535/536/537/548 949.3 sq in, 537/548 VOC 1000.3 sq in, 389/367 HH 1604 sq in, 365/567 1379 sq in.
0 3120720 U Additional 10 feet added to coolant loop 567 only 0 3281680 O Dual Pre-Cleaners, Under Hood Mounted,
Self Cleaning
0 3291680 S (1) Air Cleaner Firewall Mounted
Molded rubber air intake connections with lined stainless steel clamps seal to prevent contaminants in air intake.
0 3365420 O Exhaust Single RH Side of Cab
Includes RH/UC Catalyst, L9N or ISX12N. Side-of-cab standpipe with the right-hand under cab catalyst box.
0 3381770 O Curved Tip Standpipe(s) 1
3387870 S 24" Ht, 5" Dia Chrome, Clear Coat Standpipe(s) 0 Transmission & Equipment
4052970 O Allison 4500 RDS-P Transmission, Gen 6
Rugged Duty Series
528
4211540 O SPL250 Lite HT Driveline, 3 Midship Bearings 295 4216330 O SPL170 XL Driveline Interaxle
Dana Spicer Life Series heavy-duty drive shafts are built for heavy loads over the long haul. For tandem rear axles.
5 4252190 O Shifter Plate, PTO Access Hole 0
4252890 O Allison FuelSense 2.0 Not Desired 0
4252940 O Allison Neutral At Stop
Neutral at Stop features and benefits: Reduces or eliminates the load on the engine when vehicle is stopped, can help lower fuel consumption and C02 emissions, and is included in FuelSense 2.0 Plus and Max packages only.
0 4256740 O Allison 6-Speed Configuration, Wide Ratio Gears 0 Redlands Regular Meeting of 02-21-23 Page 680 of 786
Price Level: January 1, 2023 Date: January 12, 2023
Deal: 567 X12N Auto AC23 Quote Number: QUO-1023986-J9W0S8 Printed On: 1/12/2023 1:56:56 PM

Sales
Code
Std/
Opt Description Weight
Allison 4500 transmission only
4256920 O Dash Mounted Push Button Shifter
Available with Allison transmissions
0 Air & Trailer Equipment
4510210 O Bendix AD-HF EP Air Dryer, Heater
Coalescing filter, extended purge. Bendix AD-HF air filters protects the life of your engine system and components. Proven PuraGuard oil coalescing technonlgy in the the air dryer catridge. This oil coalescing filter ensures the removal of oil and oil aerosols before they can contaminate the moisture removing desiccant.
6 4520420 O Pull Cords All Air Tanks 1
4540420 S Nylon Chassis Hose 0
4543340 O Aluminum Painted Air Tanks
All air tanks are aluminum with painted finish except when Code 4543330 Polish Aluminum Air Tanks is also selected (then exposed air tanks outside the frame rails will be polished aluminum). Peterbilt will determine the optimal size and location of required air tanks. Narratives requesting a specific air tank size or location will not be accepted for factory installation. See ECAT to determine number or location of air tanks installed.
-45
4610890 O Body Lighting Junction Box, With Wiring)
Located end-of-frame
0 4610925 O Non-Self Returning Brake Hand Valve
Dash mounted controls
0 4612780 O AE Connection EOF, 7-Way Socket, 4' Additional Lines coiled and strapped to frame, without gladhands
15 Tires & Wheels
5005230 O FF: CN 20PLY 425/65R22.5 HTR2
Efficiency Rating: Optimal
Local and long haul, all-position service.
128
5104330 O RR: CN 14ply 11R22.5 HDR2+
Efficiency Rating: Poor
Heavy drive regional tire. Regional and long haul drive positions.

On/Off highway service.

Includes TPMS sensor.
176
5190008 S Code-rear Tire Qty 08 0
5220090 O FF: Alcoa 823628 22.5X12.25 High Polish
Aluminum; 2.75 inch inset.
-10
5320720 O RR: Alcoa ULT397 22.5X8.25 High Polish
Aluminum. Built for heavy-duty applications and are light weight.

Available with polished and Dura-Bright finishes.
-224
5390008 S Code-rear Rim Qty 08 0
Fuel Tanks
Redlands Regular Meeting of 02-21-23 Page 681 of 786
Price Level: January 1, 2023 Date: January 12, 2023
Deal: 567 X12N Auto AC23 Quote Number: QUO-1023986-J9W0S8 Printed On: 1/12/2023 1:56:56 PM

Sales
Code
Std/
Opt Description Weight
5532010 O No Fuel Tank/Fuel System Provided, CNG Only 0 5653070 O CNG / LNG Frame Rail Mounted Tank Only 0
5653180 O CNG Fuel System
Compressed Natural Gas Fuel System.
0 5653310 U F/O CNG Tube Mounting provisions - 567 only 0 5760010 O RH Tank None Furnished -86
5760020 O LH Tank None Furnished -86
Battery Box & Bumper
6010030 S Aluminum Battery Box LH Under Cab, Non-Slip Step Includes diamond pattern block shaped cover in traditional/vocational models and a smooth finish tapered cover on aerodynamic models 0 6040550 S Aftertreatment Aluminum Non-Slip Cab Entry
Aftertreatment right-hand under cab step. DPF/SCR for diesel engines, catalyst for natural gas engines. On Models 579 specifying chassis fairings, the box is aerodynamic.
0 6111010 S Aluminum Bumper Swept Back Polished Without FEPTO SBFA, two tow pins and step plates on top of bumper
0 Cab & Equipment
6515690 S Vocational 115" BBC Alum Cab and Metton Hood SBFA Stainless crown and grille with tilt assist.
0 6540160 O Thermal Insulation Package in Cab
The thermal insulation package is designed to make the cab thermally efficient in extreme temperatures. The model 520 adds insulation surrounding the doghouse to reduce engine heat transmitted to the cab. 2 6540740 O Peterbilt Keyless Entry
The Peterbilt key fob functions to lock or unlock the vehicle. With a single click, the drivers door is locked or unlocked and with a double click all doors are locked or unlocked. The third button, depicted by a picture of a lamp, will start the exterior light self-test sequence, helpful when performing the daily pre-trip inspection.
2 6700000 S No Sleeper Selected 0
6800510 O Fender Lips 2.25" Wide 6
6911100 S Peterbilt ST Driver
Peterbilt ST air seat, high height backrest, adjustable seat track length, 1 chamber lumbar support, suspension with fixed damping, fore-aft isolator with lockout, Vinyl bellows over suspension. Adds 40mm of increased space for steering wheel to chest and improved driver ingress/egress into cab and sleeper (knee sweep) with improved passenger side ingress/egress for personal carog/luggage. Standand vinyl finish - color coordinate with interior color.
0 6921140 O Peterbilt ST Passenger seat 40
Redlands Regular Meeting of 02-21-23 Page 682 of 786
Price Level: January 1, 2023 Date: January 12, 2023
Deal: 567 X12N Auto AC23 Quote Number: QUO-1023986-J9W0S8 Printed On: 1/12/2023 1:56:56 PM

Sales
Code
Std/
Opt Description Weight
Peterbilt ST air seat, high height backrest, adjustable seat track length, 1 chamber lumbar support, suspension with fixed damping, fore-aft isolator with lockout, Vinyl bellows over suspension. Adds 40mm of increased space for steering wheel to chest and improved driver ingress/egress into cab and sleeper (knee sweep) with improved passenger side ingress/egress for personal carog/luggage. Standand vinyl finish - color coordinate with interior color.
6930580 O Drivers Armrests - LH & RH 4
6930590 O Passenger Armrest - LH only
Required with Evolution LX seats, optional with Evolution ST Seats. 2 6930800 O Black Seat Color IPO Standard Color 0
6939400 S Air Ride Driver 0
6939420 S High Back Driver 0
6939480 O Mordura Driver 0
6939500 O Air Ride Passenger 0
6939520 S High Back Passenger 0
6939580 O Mordura Passenger 0
7000025 S Steering Wheel With Multi-Function
Includes Peterbilt logo on horn button , audio volume, seek, mute and mode button on LH pod with cruise control on/off/cancel, set/resume and accelerate/coast on the right pod.
0 7001520 S Adjustable Steering Column - Tilt/Telescope 0 7037130 S Prestige Interior - Sterling Gray
Features single tone dash with tough, scratch resistant materials including soft touch points on top of dash. Top of dash, door panel uppers, and kick panel are charcoal to conceal dirt and mitigate wear.

Includes unique technical grained A,B, C & D instrument panels with contoured doorpads, padded fabric headliner and vinyl wall panels.

Superior ergonomics are achieved while maximizing productivity featuring: multiple power ports, (2) coat hooks, header-mounted domelight, power lift driver and passenger windows, LH and RH door mounted map pockets with built-in courtesy lights, driver and passenger dome/reading lights and footwell lighting. Comfort features include automatic temperature HVAC controls, 18 inch 4-spoke soft-touch steering wheel, soft-touch steering column cover, rubber flooring, (3) inside sunvisors, integrated "dead pedal, cup holder and map bin in dash.
0 7110680 O Exterior Cab Entry Grabhandle
Textured; NFPA compliant. Available on Day Cab specifications only. 6 7210510 O 3-Piece Glass Rear Cab Window, All Pieces Fixed 12 Redlands Regular Meeting of 02-21-23 Page 683 of 786
Price Level: January 1, 2023 Date: January 12, 2023
Deal: 567 X12N Auto AC23 Quote Number: QUO-1023986-J9W0S8 Printed On: 1/12/2023 1:56:56 PM

Sales
Code
Std/
Opt Description Weight
7210540 S Day Cab Rear Window
Day cab rear window flush to back of cab.
0 7230060 S 1-Piece Curved Windshield 0
7230360 S Power Door Locks and Power Window Lifts
Standard
0 7322010 S Combo Fresh Air Heater/Air Conditioner
With radiator mounted condenser, dedicated side window defrosters, Bi-Level Heater/Defroster Controls, 54,500 BTU/HR, and silicone heater hoses.
0 7410040 O Outside Sunvisor - Stainless Steel
Not available with 2.1M high roof sleeper.
8 7510060 O Aero Rear View Mirror Housing, Bright Finish 3 7514010 O Peterbilt Aero Rear View Mirror, Motorized
Includes top mirror with motorized, adjustable dual axis heated glass.

Bottom mirror is an integrated convex surface. Includes black textured arms with breakaway feature.
3 7514050 S Look Down Mirror Over Passenger Door
with Black Housing
0 7610500 S Air Horn Mounted Under Cab 0
7722120 O ConcertClass, AM/FM, Weatherband, 3.5 Aux 10
7725740 O Midlevel Speaker Package For Cab
(4) Speakers
6 7728030 O Radio Mute When In Reverse
For automatic or automated transmission
0 7728040 O Bluetooth Phone and Audio Requires USB Port 0 7728050 O USB Port 0
7748145 O CB Terminals/Wiring Mounted Under Header
With mounting bracket
2 7748150 O (1) Antenna for Factory Installed or F/O CB Mounted LH cowl, low mount only, with antenna cable. Provides clear top of cab.
1 7782230 O Radio Antenna Mounted Logger Style
Antenna Mounted LH on BOC In Place of Center Roof position on Conventional Models. Models 579 and 567 Antenna Mounted LH Roof In Place Of Center Roof position.
2 7788055 S SmartLINQ Remote Diagnostics
SmartLINQ is Peterbilts proprietary remote diagnostics service which monitors the engine and aftertreatment for diagnostic codes providing real-time code analysis maximizing vehicle uptime and strengthening the fleets partnership with their dealer. SmartLINQ provides fault coverage for over 800 codes, a customizable email notification for 116 codes plus a web portal to manage your entire fleet included at no 0 Redlands Regular Meeting of 02-21-23 Page 684 of 786
Price Level: January 1, 2023 Date: January 12, 2023
Deal: 567 X12N Auto AC23 Quote Number: QUO-1023986-J9W0S8 Printed On: 1/12/2023 1:56:56 PM

Sales
Code
Std/
Opt Description Weight
additional charge. SmartLINQ is compatible with any telematics system and doesnt require a specific fleet management system. For those whose customers utilize PeopleNet, the pre-wire with remote diagnostics will provide a more integrated solution utilizing the existing SmartLINQ modem. For those whose customers utilize other fleet services products, the existing pre-wire option for the other fleet service devices will continue to be available. Standard on Class 8 engines and available on Models 348, 337, 330 and 325 with a PX-9, PX-7 or Cummins Westport natural gas engine.
7788058 O 24 Months SmartLINQ Subscription
Cummins Engines.
0 7851100 O Stationary Grille w/o Fepto Extension 4
7851480 S Peterbilt Electric Windshield Wipers
With Intermittent Feature.
0 7852020 O Cab Air Suspension 15
7852050 O Auto Reset Circuit Protection
Daycab and Sleeper
0 7853050 O Back Of Cab Body Connection Pass-Thru
Use with Deutsch DRBF-1 connector housing.
0 7855120 O Bugscreen - Removable External Mounted 2
7901130 O Backup Alarm (107 DB) 3
8011410 O Drive Axle #1 Front Oil Temperature Gauge
52mm round, backlit. Physical gauges must be ordered in pairs and are limited to a total of 6. If this option is selected on a truck with VMUX electrical architecture, the gauge will be included in the digital display. 0 8011420 O Drive Axle #2 Rear Oil Temperature Gauge
52mm round, backlit. Physical gauges must be ordered in pairs and are limited to a total of 6. If this option is selected on a truck with VMUX electrical architecture, the gauge will be included in the digital display. 0 8011470 O Engine Oil Temperature Gauge
52mm round, backlit. These physical gauges must be ordered in pairs and are limited to a total of 6. If this option is selected on a truck with VMUX electrical architecture, the gauge will be included in the digital display.
0 8011850 O Transmission Oil Temperature (Main)
Located in Digital Cluster Display.
0 8012240 O Guard(s) For Rear Axle Heat Gauge 2
8021800 S Air Filter Restriction Pressure Gauge
Located in Digital Cluster Display
0 8021810 S Brake Application Air Pressure (Tractor)
Located in Digital Cluster Display.
0 8021830 O Increased Air Filter Full Indication
For air filter restriction gauge
0 8031120 O Warning Light Battery Disconnect, Switch Engaged 0 Redlands Regular Meeting of 02-21-23 Page 685 of 786
Price Level: January 1, 2023 Date: January 12, 2023
Deal: 567 X12N Auto AC23 Quote Number: QUO-1023986-J9W0S8 Printed On: 1/12/2023 1:56:56 PM

Sales
Code
Std/
Opt Description Weight
Marker light external mounted
8070390 O Engine Hourmeter Gauge
Located in Digital Cluster Display
0 8070450 O Engine PTO Hourmeter Gauge
Located In Digital Cluster Display
0 8070820 S Engine Percent Torque
Located in Digital Cluster Display
0 8070850 O Main Instrumentation Panel (Gas Engine)
Digital Cluster 15" Display includes: Speedometer, Tachometer, Primary Air Pressure, Secondary Air Pressure, Fuel Level, Oil Pressure, Coolant Temp, OAT and Voltmeter.
0 8071900 O Manifold Pressure Gauge
52mm Round, backlit. Physical gauges must be ordered in pairs and are limited to a total of 6. If this option is selected on a truck with VMUX electrical architecture, the gauge will be included in the digital display. 2 8110070 S Headlights Projector Module Pod
Fender mounted turn signals, projector module low beam, complex reflector high beam, pod mounted
0 8120990 S (5) Marker Lights, Aero LED
On roof, visor, or fairing
0 8132210 O (1) 6 in Spotlight, Round Halogen LH
(1) 6" spotlight, round halogen left hand side.
4 8133470 O Switch & Wiring for F/O Beacon/Strobe
Switch and wiring for furnished by owner beacon / strobe, 10' coiled wire back-of-cab / back-of-sleeper, at rear sill.
2 8133900 O None Furnished Stop/Tail/Backup Lights
Available with full truck only, not available with tractor -7
8133960 S Daytime Running Lights
The brake interlock turns the daytime running lights off when the parking brakes are engaged. This is required on all Canadian vehicles. 0 8134160 O Self-Canceling Turn Signal 0
Paint
8500710 S Standard Paint Color Selection 0
8530770 S (1) Color Axalta Two Stage - Cab/Hood
Base Coat/Clear Coat
N85020 A - L0006EY WHITE
N85500 CAB ROOF L0006EY WHITE
N85300 FENDER L0006EY WHITE
N85200 FRAME L0001EA BLACK
N85400 HOOD TOP L0006EY WHITE
0 Shipping Destination
Options Not Subject To Discount
9400090 S Peterbilt Class 8 Standard Coverage
1 year/100,000 Miles (160,000 km)
0 Redlands Regular Meeting of 02-21-23 Page 686 of 786
Price Level: January 1, 2023 Date: January 12, 2023
Deal: 567 X12N Auto AC23 Quote Number: QUO-1023986-J9W0S8 Printed On: 1/12/2023 1:56:56 PM

Sales
Code
Std/
Opt Description Weight
9407147 O Fuel Price Index Factor $438 NET 0
9408930 O PDI At CVS Location 0
9408935 O Factory PDI Tow - Unit Not Drivable 0
9408936 O Frame Layout Identical to Previous Chassis 0
Miscellaneous
9409001 S Day Cab / Prestige Interior (DM) 0
9409055 O State Registry: California 0
9409787 U CLASS 8 FLEET TRACKING 0
Promotions
Order Comments
Redlands Regular Meeting of 02-21-23 Page 687 of 786
Price Level: January 1, 2023 Date: January 12, 2023
Deal: 567 X12N Auto AC23 Quote Number: QUO-1023986-J9W0S8 Printed On: 1/12/2023 1:56:56 PM

Total Weight 18,386
Prices and Specifications Subject to Change Without Notice.

Unpublished options may require review/approval.

Dimensional and performance data for unpublished options may vary from that displayed in CRM.

PRICING DISCLAIMER
While we make every effort to maintain the web site to preserve pricing accuracy, prices are subject to change without notice. Although the information in this price list is presented in good faith and believed to be correct at the time of printing, we make no representations or warranties as to the completeness or accuracy of this information. We reserve the right to change, delete or otherwise modify the pricing information which is represented herein without any prior notice. We carefully check pricing specifications, but occasionally errors can occur, therefore we reserve the right to change such prices without notice. We disclaim all liability for any errors or omissions in the materials. In no event will we be responsible for any damages of any nature whatsoever from the reliance upon information from these materials. Please check your order prebills to confirm your pricing information
Redlands Regular Meeting of 02-21-23 Page 688 of 786
Price Level: January 1, 2023 Date: January 12, 2023
Deal: 567 X12N Auto AC23 Quote Number: QUO-1023986-J9W0S8 Printed On: 1/12/2023 1:56:56 PM

Shipping Destinations
Intermediate Destination: PDI At CVS
Final Destinations Quantity
Truck Enterprises
4700 Kenworth Rd
Roanoke, Virginia 24019
5 Redlands Regular Meeting of 02-21-23 Page 689 of 786

FRAME RAKE
The listed heights should be considered approximations due to variations which may occur in component manufacturing processes, spring set, and the way in which the vehicle is loaded.

Component Sales Code Description Laden Unladen
Frame 0514360 10‐3/4" Steel Rails 445‐480" 10.8 10.8
Front Spring 1114030 Taper Leaf Springs, Shocks 20,000 lb 8.0 9.9 Front Axle Drop 3.5"" 1011360 Dana Spicer D2000F 20,000 lb, 3.5 in. Drop 0.0 0.0 Height Adj. 50mm Front Spring Spacer Blocks 2.0 2.0
Front Tires 5005230 FF: CN 20PLY 425/65R22.5 HTR2 20.3 21.4 Front Frame Height 41.0 44.0
Frame 0514360 10‐3/4" Steel Rails 445‐480" 10.8 10.8
Subframe
Suspension 1824410 Hendrickson HMX EX 460 46,000 LBS., 54" 11.5 13.6 Rear Tires 5104330 RR: CN 14ply 11R22.5 HDR2+ 19.8 20.8 Rear Frame Height 40.1 43.2
Frame Rake ‐0.9 ‐0.8
Frame Rake Slope ﴾%﴿ ‐0.3 ‐0.3
These characteristics are considered to be out of standard range:

Laden rake more than 1% of wheelbase from level (positive or negative).

Redlands Regular Meeting of 02-21-23 Page 690 of 786

HORIZONTAL DIMENSIONS
Dimension Measurement Start End
Axle Spacing 54 275 329
Bumper to Back of Cab 115.43 ‐47.23 68.2
Bumper to Front Axle 47.23 ‐47.23 0
Bumper to Front Frame 11.6 ‐47.23 ‐35.63
Cab to End of Frame 349.8 68.2 418
Cab to Rear Axle 233.8 68.2 302
Effective Bumper to Back Of Cab 115.43 ‐47.23 68.2
Frame Length 453.63 ‐35.63 418
Front Axle to Back of Cab 68.2 0 68.2
Front of Frame to Axle 35.63 ‐35.63 0
Load Space 349.8 68.2 418
Overall Length 465.23 ‐47.23 418
Overhang 116 302 418
Pusher Offset #1 0 275 302
Pusher Offset #2 0 275 302
Pusher Offset #3 0 275 302
Tag Offset 0 302 329
Wheelbase 302 0 302
Redlands Regular Meeting of 02-21-23 Page 691 of 786

TURNING RADIUS

LEFT TURN RADIUS
Curb to Curb 44.4
Wall to Wall 46.6

RIGHT TURN RADIUS
Curb to Curb 44.4
Wall to Wall 46.6

VEHICLE SUMMARY
Truck Model 567 / Full Truck Wheelbase 302
Axle Dana Spicer D2000F 20,000 lb, 3.5 in. Drop Weight 18386 Tire FF: CN 20PLY 425/65R22.5 HTR2
Wheel FF: Alcoa 823628 22.5X12.25 High Polish
Redlands Regular Meeting of 02-21-23 Page 692 of 786

VEHICLE WEIGHT RATING

FRONT AXLE COMPONENTS
Component Sales Code Description Ratings
Axle 1011360 Dana Spicer D2000F 20,000 lb, 3.5 in. Drop 20,000 Springs 1114030 Taper Leaf Springs, Shocks 20,000 lb 20,000 Power Steering 1243050 Power Steering Sheppard HD94 Dual Gear 22,000 Hubs, Drums 1353540 PHP10 Aluminum PreSet PLUS Hubs 20,000 Brakes
Tires 5005230 FF: CN 20PLY 425/65R22.5 HTR2 22,800
Wheels 5220090 FF: Alcoa 823628 22.5X12.25 High Polish 24,600 Requested Front ﴾Lbs﴿: 0
Minimum: 10,000
Maximum: 20,000
The front axle weight rating cannot exceed 20000

REAR AXLE COMPONENTS
Component Sales Code Description Ratings
Axle 1523440 Dana Spicer D46‐172 46,000 LBS 46,000
Hubs, Drums 1616290 PHP10 Aluminum PreSet PLUS Hubs 78,000 Service Brakes
Spring Brakes 0
Suspension 1824410 Hendrickson HMX EX 460 46,000 LBS., 54" 46,000 Tires 5104330 RR: CN 14ply 11R22.5 HDR2+ 46,720
Wheels 5320720 RR: Alcoa ULT397 22.5X8.25 High Polish 59,200 Requested Rear ﴾Lbs﴿: 0
Minimum: 20,000
Maximum: 46,000
The rear axle weight rating cannot exceed 46000
[LABEL:RPTVW_GROSSCOMBINATIONWEIGHTRATING
GCWR ﴾lbs﴿ 80,000
Min 66,000
Max 80,000
The Gross Combination Weight Rating rating cannot exceed 80000 Redlands Regular Meeting of 02-21-23 Page 693 of 786

WEIGHT DISTRIBUTION
Model: 567 Actual performance of a specific unit can be affected by your operating conditions. The performance calculations should only be used as a guideline.

Recommended payload center of gravity to achieve specified ground loads; measured from centerline of drive axles: 57 in. from the centerline of the drive axle(s)."
Auxiliary Payload
Fifth wheel slide length is 0 inches
Selected rearmost setting is 0 inches
Wheelbase measurement: 302 inches
Overhang measurement: 116 inches
Weight (lbs) Front Rear Total
Chassis 10761 7625 18386
Tools/Driver 322 53 375
Fuel & DEF 0 0 0
Max Payload 8917 38322 47239
Auxiliary Payload 0 0 0
Total 20000 46000 66000
Specify Ground Load 20000 46000
Item Location from FA CL Weight Point Description
Load Point #1 0 0
Load Point #2 0 0
Load Point #3 0 0
Component(s) - 0 Composite Totals
Redlands Regular Meeting of 02-21-23 Page 694 of 786

FRAME LAYOUT
Note: The image displayed is representative only. It should not be construed as a layout diagram. Dimensions and components are not to scale.

Selected Options ﴾Wheelbase: 302﴿
Sales Code Description Length Side
6040550 Aftertreatment Aluminum Non‐Slip Cab Entry 45.3 Right 5532010 No Fuel Tank/Fuel System Provided, CNG Only 0 ?? 6010030 Aluminum Battery Box LH Under Cab, Non‐Slip Step 33 Left Redlands Regular Meeting of 02-21-23 Page 695 of 786

SPEED & GRADE PERFORMANCE REPORTS
Cruise Report ﴾Engine Fan Off﴿
Configuration: Model 567 / Full Truck GCW: 80000
Quote/DTPO/CO: QUO‐1023986‐J9W0S8
Engine: 2057759 ISX12N 400@1800 GOV@2100 1450@1200
Transmission: 4052970 Allison 4500 RDS‐P Transmission, Gen 6 Rear Axle: 1523440 Dana Spicer D46‐172 46,000 LBS
Rear Tire: 5104330 RR: CN 14ply 11R22.5 HDR2+ | Revs/Mile: 491 Operating Conditions: 0% Rolling Resistance
Startability
Transmission Ratio Maximum Starting Grade

3.51 17.89

1.91 9.74
Engine RPM: 700 800 900 1000 1100 1200 1300 1400 1500 1600 1700 1800 1900 2000 2100 Gross Torque: 700 700 800 1000 1200 1450 1450 1425 1361 1296 1232 1167 1095 1025 950 Net Torque: 613 617 714 903 1092 1326 1328 1306 1248 1188 1130 1070 1004 940 871 Net HP: 82 94 122 172 229 303 329 348 356 362 366 367 363 358 348 Gear Ratios: TRN ﴾1﴿: 3.51 RAX ﴾1﴿: 5.25
Speed ﴾MPH﴿: 4.6 5.3 6.0 6.6 7.3 8.0 8.6 9.3 9.9 10.6 11.3 11.9 12.6 13.3 13.9 Grade ﴾%﴿: 7.6 7.6 8.9 11.5 14.1 17.4 17.4 17.1 16.3 15.5 14.6 13.8 12.9 12.0 11.0 Gear Ratios: TRN ﴾2﴿: 1.91 RAX ﴾1﴿: 5.25
Speed ﴾MPH﴿: 8.5 9.7 11.0 12.2 13.4 14.6 15.8 17.1 18.3 19.5 20.7 21.9 23.2 24.4 25.6 Grade ﴾%﴿: 3.8 3.8 4.5 5.9 7.3 9.0 9.0 8.8 8.4 8.0 7.5 7.1 6.6 6.1 5.6 Gear Ratios: TRN ﴾3﴿: 1.43 RAX ﴾1﴿: 5.25
Speed ﴾MPH﴿: 11.4 13.0 14.6 16.3 17.9 19.5 21.2 22.8 24.4 26.0 27.7 29.3 30.9 32.6 34.2 Grade ﴾%﴿: 2.6 2.7 3.2 4.2 5.2 6.5 6.5 6.4 6.0 5.7 5.4 5.0 4.6 4.2 3.8 Gear Ratios: TRN ﴾4﴿: 1 RAX ﴾1﴿: 5.25
Speed ﴾MPH﴿: 16.3 18.6 20.9 23.3 25.6 27.9 30.3 32.6 34.9 37.2 39.6 41.9 44.2 46.6 48.9 Grade ﴾%﴿: 1.6 1.6 2.0 2.7 3.4 4.2 4.2 4.1 3.8 3.6 3.3 3.1 2.8 2.5 2.2 Gear Ratios: TRN ﴾5﴿: 0.74 RAX ﴾1﴿: 5.25
Speed ﴾MPH﴿: 22.0 25.2 28.3 31.5 34.6 37.7 40.9 44.0 47.2 50.3 53.5 56.6 59.8 62.9 66.1 Grade ﴾%﴿: 0.9 0.9 1.2 1.7 2.2 2.8 2.7 2.6 2.4 2.2 1.9 1.7 1.4 1.2 0.9 Gear Ratios: TRN ﴾6﴿: 0.64 RAX ﴾1﴿: 5.25
Speed ﴾MPH﴿: 25.5 29.1 32.7 36.4 40.0 43.6 47.3 50.9 54.6 58.2 61.8 65.5 69.1 72.7 76.4 Grade ﴾%﴿: 0.7 0.6 0.8 1.3 1.7 2.2 2.1 2.0 1.8 1.6 1.3 1.1 0.8 0.6 0.3 Engine RPM: 700 800 900 1000 1100 1200 1300 1400 1500 1600 1700 1800 1900 2000 2100 Gross Torque: 700 700 800 1000 1200 1450 1450 1425 1361 1296 1232 1167 1095 1025 950 Net Torque: 613 617 714 903 1092 1326 1328 1306 1248 1188 1130 1070 1004 940 871 Net HP: 82 94 122 172 229 303 329 348 356 362 366 367 363 358 348 Redlands Regular Meeting of 02-21-23 Page 696 of 786
Quote Number: 1058718
Opportunity Number: 1660344
Sourcewell Contract #: 110421-ALT
Date: 1/13/2023

REFERENCE ALTEC MODEL
Sourcewell
Price
Hydraulic Telescopic Crane $330,587
(A.)
1 AC23-95B-12TW 12,000 lb Two Speed Winch $2,989
2 AC23-95B-AUTO Automatic Transmission $3,534
3 AC23-95B-2JIB Two Piece 26'-44' - Telescopic Side Stow Jib $9,415 4 AC23-95B-FBO Front Bumper Outrigger $9,047
5 AC23-95B-OC Oil Cooler- 90,000 BTU $2,651
6 AC23-95B-OJC Outrigger Jack Controls At Crane Controls $1,572 7 AC23-95B-PLAT Two-Man platform (800lbs. Capacity) $9,368 8 AC23-95B-RRC Radio remote controls, transmitter displays LMI info. $17,381 9 AC23-95B-UCR Continuous Rotation (Must Select Front Bumper Outrigger) $9,680 10 AC23-95B-SHEAVE1 One (1) Sheave Load Block With Holder $4,317 (A1.)
1 POP1 Plastic Outrigger Pad, 24" x 24" x 1" (Pair) $597 2 POP1 Plastic Outrigger Pad, 24" x 24" x 1" (Pair) $597 3 TBE ELECTRIC TRAILER BRAKE CONTROLLER. Controls Trailers with Electric Brakes, Wired to 7-Way Plug Next to Pintle Hook $475
SOURCEWELL OPTIONS TOTAL: $402,210
(B.)
1 UNIT Starlift Xtra, Rotation Restiant Wire Rope / Platform Test Lift Package $6,470 2 UNIT & HYDRAULIC ACC Hydraulic Tools, Fixed (At Tailshelf) $544 3 BODY $0
4 BODY & CHASSIS ACC CNG Processing $8,888
5 ELECTRICAL $0
6 FINISHING CALOSHA Certification $9,035
7 CHASSIS MY24 MACK ANTHEM (Altec Supplied) Chassis with Cummins ISX12N and 4500RDS Allison Transmission GVWR: 66,000LBS $102,851
8 OTHER Altec MY Price Adjusment, Travel Package (Airfare + Hotel) For Two (2) Persons -$58,668 OPEN MARKET OPTIONS TOTAL: $69,120
SUB-TOTAL FOR UNIT/BODY/CHASSIS: $471,330
Delivery to Customer: $30,687
FET: $28,894
TOTAL FOR UNIT/BODY/CHASSIS: $530,911
Altec Industries, Inc.

SOURCEWELL OPTIONS ON CONTRACT (Unit)
SOURCEWELL OPTIONS ON CONTRACT (General)
OPEN MARKET ITEMS (Customer Requested)
AC23-95B
Quoted for: CITY OF REDLANDS (CA)
Customer Contact:

Phone: / Email:
**Pricing valid for 45 days**
NOTES
PAINT COLOR: White to match chassis, unless otherwise specified Quoted by: COY HYPES
Altec Account Manager: KURT FREY / JESUS RIOS
Phone: / Email: [email protected]
PRICING: Altec will make every effort to honor this quotation, subject to the following provisions. Prices for equipment with production start dates 12 months and beyond are budgetary only due to irregular cost inflation and market volatility. These prices will be reviewed based on market conditions and confirmed closer to the production date. For a quoted chassis model year beyond the current open order bank, chassis model year, specifications and price should be considered estimates only and subject to change. Chassis model year, specifications and price will be reviewed and confirmed when specific model year information becomes available from the OEM.

BUILD LOCATION: Roanoke, VA
WARRANTY: Standard Altec Warranty for Aerials and Derricks - One (1) year parts warranty One (1) year labor warranty Ninety (90) TRADE-IN: Please ask your Altec Account Manager for more information CHASSIS: Per Altec Commercial Standard
DELIVERY: No later than 21 months ARO, FOB Customer Location TERMS: Net 30 days
BEST VALUE: Altec boasts the following "Best Value" features: Altec ISO Grip Controls for Extra Protection, Only Lifetime Warranty on Structural Components in Industry, Largest Service Network in Industry (Domestic and Overseas), Altec SENTRY Web/CD Based Training, Dedicated/Direct Gov't Sales Manager, In-Service Training with Every Order.

TO ORDER: To order, please contact the Altec Account Manager listed above.

CITY OF REDLANDS AC23-95B Sourcewell (formerly NJPA) Quote MY24 CNG Peterbilt Redlands Regular Meeting of 02-21-23 Page 697 of 786
City Council Meeting L. 3.

DATE: 02/21/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of an Amendment to the Agreement with Applied LNG Technologies, LLC for an increase of the Initial Term cost to a not to exceed amount of $2,361,879, for a total agreement amount not to exceed $3,636,075, and an additional expense appropriation in the amount of $1,724,781 and a revenue appropriation in the amount of $2,123,345 for the Equipment Maintenance Fund and an additional expense appropriation in the amount of $236,655 for the Solid Waste Fund (Assistant City Manager Boatman)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motions are provided:

I move to approve an additional expense appropriation in the amount of $1,724,781, and a revenue appropriation in the amount of $2,123,345 for the Equipment Maintenance Fund, and an additional expense appropriation in the amount of $236,655 for the Solid Waste Fund; and

1. I move to approve the First Amendment to the Agreement with Applied LNG Technologies, LLC to increase the initial term to a not to exceed amount of $2,361,879 for an agreement total not to exceed $3,636,075.

2. RECOMMENDATION:

Staff recommends City Council approve an additional expense appropriation in the amount of $1,724,781 and a revenue appropriation in the amount of $2,123,345 for the Equipment Maintenance Fund and an additional expense appropriation in the amount of $236,655 for the Solid Waste Fund.

Redlands Regular Meeting of 02-21-23 Page 698 of 786
Staff further recommends that the City Council approve the Amendment to the Agreement with Applied LNG Technologies, LLC to amend the initial term total to a not to exceed amount of $2,361,879 and a total agreement amount not to exceed $3,636,075.

DISCUSSION:

The City of Redlands Equipment Maintenance Division oversees the maintenance of approximately 450 vehicles and the maintenance and operation of the City’s fuel station at the corporate yard. Two of the primary fuels dispensed at the fuel station are Renewable Liquefied Natural Gas (RLNG) and Compressed Natural Gas (CNG). These fuels are used by the City's fleet of natural gas vehicles in addition to being sold to external customers.

On May 17, 2022, the City Council approved an agreement with Applied LNG Technologies, LLC for the supply and delivery of RLNG for an initial term through June 2023 with two additional one-year term extensions. The bid pricing sheet used to establish contract rates was based on the Southern California Gas Fixed Average Index (“SoCal Index”) for 2021. This index is subject to fluctuations in the commodity market and represents the market value of natural gas in the wholesale market for a specific time and location.

In January 2023, the SoCal Index was published at a rate 503% higher than the previous month. Due to the increase in costs, the per gallon rate for customers of the City's RLNG/CNG fuel island was increased on January 5, 2023, from $2.36 per gallon to $5.95 per gallon. This unprecedented increase requires that the City amend the agreement with Applied LNG Technologies, LLC to increase the not-to-exceed amount and modify the purchase order. As the monthly rate is subject to extreme fluctuations, staff is recommending an increase for the initial term from an amount not to exceed $637,098 to an amount not to exceed $2,361,789 for the remainder of the initial term, which ends June 30, 2023. Staff will continue to monitor rates and may make future modifications if needed.

ALTERNATIVES:

The City Council may elect not to approve the amendment and additional appropriation. However, that will adversely affect the City's ability to operate the L/CNG fuel island.

STRATEGIC PLAN:

Not Applicable
Redlands Regular Meeting of 02-21-23 Page 699 of 786
SUBMITTED BY:

Chris Boatman, Assistant City Manager
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:

Tricia Swope, Manager, Facilities & Community Services
Fiscal Impact
Fiscal Year: FY 2022-23
Revenue Generating: Y
Appropriation Required Y/N: Y
Amount: $1,724,781
Budgeted Y/N: N
Account No.: 607900
Discussion:

Fiscal Year: FY 2022-23
Appropriation Required Y/N: Y
Amount: $236,655
Budgeted Y/N: N
Account No.: 511900
Discussion:

The additional appropriation amounts include anticipated expenses and revenues through June 30, 2023. An additional expense appropriation of $1,724,781 will be applied to the Equipment Maintenance Division Fund (607900) and will be offset by an additional revenue appropriation in the amount of $2,123,345 from outside fuel sales or an estimated profit of $635,219. Also, an additional expense appropriation of $236,655 will be applied to the Solid Waste Division (511900) for an internal service fee for fuel usage. Costs associated with any future renewal terms of the agreement will be included in subsequent budget requests prepared by the Department.

Redlands Regular Meeting of 02-21-23 Page 700 of 786
Attachments
A. First Amendment with Applied LNG
B. Agreement with Applied LNG
C. Additional Appropriation Form
Redlands Regular Meeting of 02-21-23 Page 701 of 786
1 I:\cmo\Agreements\First Amendment Applied LNG FY22-0122.docx-la

FIRST AMENDMENT TO AGREEMENT TO PERFORM NON-PROFESSIONAL

SERVICES FOR EQUIPMENT AND SUPPLIES
This first amendment (“First Amendment”) to the agreement for the supply and delivery of renewable liquid natural gas (“Agreement”), dated May 17, 2022, by and between the City of Redlands, a municipal corporation and a general law city (“City”), and Applied LNG Technologies, LLC. a Delaware Corporation (“Consultant”), is made and entered into this 21st day of February, 2023.

RECITALS
WHEREAS, it is the desire of the City and Consultant to amend their existing Agreement, specifically the payments to contractor;
NOW, THEREFORE, for good and valuable consideration in the receipt of which is hereby acknowledged City and Consultant agree as follows:

AGREEMENT
Section 1. Article 5 of the Agreement, entitled “Payments to Contractor,” is hereby amended to read as follows:

The compensation for Contractor’s performance of the Services shall not exceed the amount of Two Million Three Hundred Sixty-One Thousand Eight Hundred Seventy-Nine Dollars ($2,361,879) for the Services provided during the Initial Term. Should this Agreement be renewed, the compensation for Contractor’s performance for the Services shall not exceed the amount of Six Hundred Thirty-Seven Thousand Ninety-Eight Dollars ($637,098) for the first Extended Term; and Six Hundred Thirty-Seven Thousand Ninety-Eight Dollars ($637,098) for the second Extended Term, bringing the total possible amount of compensation to a not-to-exceed amount of Three Million Six Hundred Thirty-Six Thousand Seventy-Five Dollars ($3,636,075). For the Initial Term and each Extended Term, City shall pay Contractor on a time and materials basis up to the not to not-to-exceed amount. in accordance with the rates specified in Exhibit “A,” titled “Scope of Services,” which is attached hereto and incorporated herein by reference.

Section 2. All other provisions of the Agreement shall remain unchanged by this First Amendment and in effect.

IN WITNESS WHEREOF, the parties have executed this First Amendment, to be effective as of February 21, 2023.
[SIGNATURES ON FOLLOWING PAGE]
Redlands Regular Meeting of 02-21-23 Page 702 of 786
2 I:\cmo\Agreements\First Amendment Applied LNG FY22-0122.docx-la

CITY OF REDLANDS APPLIED LNG TECHNOLOGIES, LLC
________________________________ By: ________________________________ Eddie Tejeda, Mayor Edward McKenna
Chief Executive Officer
ATTEST:
__________________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 02-21-23 Page 703 of 786

AGREEMENT TO PERFORM NON- PROFESSIONAL SERVICES

FOR EQUIPMENT AND SUPPLIES
This agreement for the supply and delivery of renewable liquid natural gas Agreement") is made and entered in this 17th day of May, 2022 (" Effective Date"), by and between the City of Redlands, a municipal corporation (" City") and Applied LNG Technologies, LLC (" Consultant") City and Contractor are sometimes individually referred to herein as a Party" and, together, as the " Parties." In consideration of the mutual promises contained herein, City and Contractor agree as follows
ARTICLE 1 — ENGAGEMENT OF CONTRACTOR
1 1 City hereby engages Contractor to supply and deliver renewable liquid natural gas RLNG") and associated services for City (the " Services")

1. 2 The Services shall be performed by Contractor in a professional manner, and Contractor represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional Contractors in the industry providing like and similar types of Services ARTICLE 2 — SERVICES OF CONTRACTOR
2 1 The Services that Contractor shall perform are more particularly described in Exhibit A," titled " Scope of Services," which is attached hereto and incorporated herein by this reference.

2. 2 Contractor shall comply with applicable federal, state and local laws and regulations in the performance of this agreement including, but not limited to, any applicable State prevailing wage laws
ARTICLE 3 — RESPONSIBILITIES OF CITY
3 1 City shall make available to Contractor information in its possession that may reasonably assist Contractor in performing the Services.

3. 2 City designates Chris Boatman, Assistant City Manager, as City' s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City' s policies and decisions with respect to performance of the Services
ARTICLE 4 — PERFORMANCE OF SERVICES
4 1 The Services shall commence immediately after the Effective Date of this Agreement.

Contractor shall perform and complete the Services in a prompt and diligent manner

4. 2 The initial term of this Agreement shall commence on its Effective Date and end on June 30, 2023 ( the " Initial Term") City shall have the option to extend the Initial Term of this Agreement by two ( 2) additional one- year terms ( each, an " Extended Term"), on the 1 L.\ ca\ djm\ Agreements\ Applied LNG Technologies Agreement. NPS- 2. 1. FY21 -01 09 doc.jn Redlands Regular Meeting of 02-21-23 Page 704 of 786
same terms and conditions, by providing written notice to Contractor at least thirty ( 30) days prior to the expiration of the Initial Term or any Extended Term. The Initial Term and the Extended Terms are hereby collectively, referred to herein as the " Term" of this Agreement.
4 3 If Contractor' s Services include deliverable electronic visual presentation materials, such materials shall be delivered in a form, and made available to City, consistent with City Council -adopted policy for the same It shall be the obligation of Contractor to obtain a copy of such policy from City staff.

ARTICLE 5 — PAYMENTS TO CONTRACTOR
5 1 The compensation for Contractor' s performance of the Services shall not exceed the amount of six hundred thirty seven thousand ninety eight dollars ($ 637, 098 00) for the Services provided during the Initial Term. Should this Agreement be extended, the compensation for Contractor' s performance for the Services shall not exceed the amount of six hundred thirty seven thousand ninety eight dollars ($ 637, 098 00) for the first Extended Term and six hundred thirty seven thousand ninety eight dollars ($ 637, 098 00) for the second Extended Term, bringing the total possible amount of compensation to a not -to -exceed amount of one million nine hundred eleven thousand two hundred ninety four dollars ($ 1, 911, 294 00) City shall pay Contractor on a total price per RLNG gallon fixed price excluding commodity and tax fluctuations on a monthly basis as further described in this sentence) delivered calculated using the monthly adjusted Natural Gas Price Index based upon Southern California Border price in accordance with Exhibit " A," titled " Scope of Services," which is attached hereto and incorporated herein by this reference.

5. 2 Contractor shall submit monthly invoices to City describing the Services performed during the preceding month. Contractor' s invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent and by whom. City shall pay Contractor no later than thirty ( 30) days after receipt and approval by City of Contractor' s invoice
5 3 Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered ( i) on the date of delivery in person, ( ii) five ( 5) days after deposit in first class registered mail, with return receipt requested, ( iii) on the actual delivery date if deposited with an overnight courier, or ( iv) on the date sent by facsimile or electronic mail transmission ( including PDF), if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail, in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section.

CITY
City Clerk
City of Redlands
35 Cajon Street

CONTRACTOR
Edward McKenna, CEO
Applied LNG Technologies, LLC
5716 Corsa Avenue, Suite 200
2 L.\ ca\djm\ Agreements\ Applied LNG Technologies Agreement.NPS- 21. PY2I- 0109. doejn Redlands Regular Meeting of 02-21-23 Page 705 of 786
P 0 Box 3005 ( mailing) Westlake Village, CA 91362
Redlands, CA 92373 Emckenna@applieding. com
jdonaldson@cityofredlands. org 818- 450- 3652
909) 798- 7531
ARTICLE 6 — INSURANCE AND INDEMNIFICATION
6 1 The following insurance coverage required by this Agreement shall be maintained by Contractor for the duration of its performance of the Services. Contractor shall not perform any Services unless and until the required insurance listed below is obtained by Contractor Contractor shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. Insurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City
A. Workers' Compensation and Employer' s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Contractor is self -insured or exempt from the workers' compensation laws of the State of California. Contractor shall execute and provide City with Exhibit " B," titled " Workers' Compensation Insurance Certification," which is attached hereto and incorporated herein by this reference, prior to performance of the Services.

B Comprehensive General Liability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($ 1, 000, 000) per occurrence and Two Million Dollars ($ 2, 000, 000) aggregate, for public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non- contributing to any insurance or self-insurance maintained by City
C Business Auto Liability coverage, with minimum limits of One Million Dollars 1, 000, 000) per occurrence, combined single limit bodily injury liability and property damage hability This coverage shall include all Contractor owned vehicles used in connection with Contractor' s provision of the Services, hired and non -owned vehicles, and employee non -ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City

6. 2 Contractor shall defend, indemnify, and hold harmless City and its elected and appointed officials, employees and agents from and against any and all claims, losses and liability, including attorneys' fees, arising from injury or death to persons or damage to property occasioned by any negligent act or omission by, or the willful misconduct of, Contractor, or its officers, employees and agents in performing the Services.

ARTICLE 7 — CONFLICTS OF INTEREST
7 1 Contractor covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or 3 L:\ ca\ djm\ Agreements\ Applied LNG Technologies Agreement. NPS- 2. 1. FY21- 0109. doc. jn Redlands Regular Meeting of 02-21-23 Page 706 of 786
degree by the performance of Contractor' s Services Contractor further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.

7. 2 Contractor agrees it is not a designated employee within the meaning of the Political Reform Act because Contractor
A. Does not make a governmental decision whether to
i) approve a rate, rule or regulation, or adopt or enforce a City law; ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement, iii) authorize City to enter into, modify or renew a contract; iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; v) grant City approval to a plan, design, report, study or similar item, vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof.

B Does not serve in a staff capacity with City and, in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City' s Conflict of Interest Code under Government Code section 87302.
7 3 In the event City determines that Contractor must disclose its financial interests, Contractor shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests, with the City Clerk' s office pursuant to the written instructions provided by the City Clerk.

ARTICLE 8 — GENERAL CONSIDERATIONS
8 1 In the event any action is commenced to enforce or interpret any of the terns or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys' fees, including fees for the use of in-house counsel by a Party

8. 2 Contractor shall not assign any of the Services, except with the prior written approval of City and in strict compliance with the terns and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, results in City' s immediate termination of this Agreement. 8 3 Contractor is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor Neither City nor any of its agents shall have control over the conduct of Contractor or Contractor' s employees, except as herein set forth. Contractor shall supply all necessary tools and instrumentalities required to perform the Services Assigned personnel employed by Contractor are for its account only, and in no event shall Contractor or personnel retained by it be deemed to have been 4 L:\ ca\ djm\ Agreements\ Applied LNG Technologies Agreement. NPS- 2. 1. PY21- 0109. doc.jn Redlands Regular Meeting of 02-21-23 Page 707 of 786
employed by City or engaged by City for the account of, or on behalf of City Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Contractor have any authority, express or implied, to bind City to any obligation.
8 4 This Agreement may be terminated by City, in its sole discretion, by providing not less than ten ( 10) days prior written notice to Contractor of City' s intent to terminate If this Agreement is terminated by City, an adjustment to Contractor' s compensation shall be made, but ( 1) no amount shall be allowed for anticipated profit or unperformed Services, and ( 2) any payment due Contractor at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Contractor Upon receipt of a termination notice, Contractor shall immediately discontinue its provision of the Services and, within five ( 5) days of the date of the termination notice, deliver or otherwise make available to City, copies ( in both hard copy and electronic form, where applicable) of project related data, drawings, specifications, reports, summaries and such other information and materials as may have been accumulated by Contractor in performing the Services. Contractor shall be compensated on a pro- rata basis for Services completed up to the date oftermination.
8 5 Contractor shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three ( 3) years, or for any longer period required by law, from the date of final payment to Contractor pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Contractor
8 6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein, any amendment to this Agreement shall be in writing, approved by City and signed by City and Contractor
8 7 This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflicts of laws provisions The Parties agree that all actions or proceedings arising m connection with this Agreement shall be tried and litigated only in the state courts located in San Bernardino County, California, and the federal courts located in Riverside County, California. 8 8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.
8 9 City warrants that all RLNG purchased by City pursuant to this Agreement shall be consumed as a vehicle fuel ( either as LNG or LCNG) and City shall provide Contractor with reasonable cooperation with respect to the requirements for the generation of RINs 5 L.\ ca\ djm\ Agreements\ Applied LNG Technologies Agreement. NPS- 2. 1 FY21- 0109. doc.jn Redlands Regular Meeting of 02-21-23 Page 708 of 786
under the EPA renewable fuels standard and LCFS Credits under the Cahforma Air Resources Board Low Carbon Fuel Standard Contractor shall generate and retain all LCFS Credits, RINs, and any other emission reduction credits or environmental attributes or credits available ( if applicable), related to the RLNG provided by Contractor to City pursuant to this Agreement except for federal and state tax credits available and allowed under Internal Revenue Code Sections 6426 and 6427 which shall be filed foi and retained by City
IN WITNESS WHEREOF, duly authorized representatives of City and Contractor have signed in confirmation of this Agreement
By

RE LANDS
Paul T Banch, Mayor
ATTEST
me Donaldson, City Clerk

APPLIED LNG TECHNOLOGIES, LLC
y
Edward McKenna/ iCEO 7
6 L•\ca\ djm\Agreements\ Applied LNG Technologies Agreement.NPS 2 1 FY21 0109 doc.jn Redlands Regular Meeting of 02-21-23 Page 709 of 786
EXHIBIT " A"

SCOPE OF SERVICES
Renewable Liquefied Gas ( RLNG)
NO Description Base
Year
Option
Year 1
Option
Year 2
Commodity
Rate
1 So Cal Gas Monthly
Index $ US/ MMBtu
Fixed, Average 2021)
4 20 4 20 4 20
2 Conversion From
MMBtu to RLNG Gal
factor ( fixed)
12 1 12 1 12 1
3 Sub -Total — Price of
RLNG Gallon
Line 1 / Line 2)
0 3471 0 3471 0 3471
Vendor
Bid
4 Liquefaction ( fixed) Per
RLNG Gallon 0. 1950 0 1950 0. 1950
5 Markup/ Discount ( fixed)
Per RLNG Gallon U0 0
6 AB 32 Cap & Trade
regulation related cost
per Gallon 0 0
7 Delivery Fee Per RLNG
Gallon 0. 1000 0. 1245 0 1490
8 Sales Tax 8 75%
applicable) 0 0474 0 0474 0 0474
9 Total — Price Per RLNG
Gallon ( Fixed Price
Including Commodity subtotal ( 3) and Taxes ( 8)) 0. 6895 0. 7140 0. 7385 The City' s total price per RLNG gallon will fluctuate due to monthly commodity index price changes and applicable sales tax Line Items 2, 4, 5, and 7 will be fixed for the entire base term of the Agreement The City of Redlands Fleet pays the CA Excise Tax directly to the state and is exempt from Federal Excise Tax
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EXHIBIT " B"

WORKERS' COMPENSATION INSURANCE CERTIFICATION
Every employee, except the State, shall secure the payment of compensation in one or more of the following ways
a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State b) By securing from the Director of Industrial Relations, a certificate of consent to self -insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self -insure and to pay any compensation that may become due to his oi her employees

CHECK ONE
I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers' Compensation or to undertake selfinsurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement ( Labor Code § 1861)
I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers' compensation laws of California However, at any time, if I employ any person such that I become subject to the workers' compensation laws of California, immediately I shall provide the City with a certificate of consent to self -insure, or a certification of workers' compensation insurance
I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct

APPLIED LNG TECHNOLOGIES, LLC
Date 6 L Zo 22
Edward McKenna, CEO
8 L.\ ca\ djm\ Agreements\ Applied LNG Technologies Agreement. NPS- 2 1 FY21 0109 doc.. n Redlands Regular Meeting of 02-21-23 Page 711 of 786
Redlands Regular Meeting of 02-21-23 Page 712 of 786
City Council Meeting L. 4.

DATE: 02/21/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of a Professional Services Agreement with Holt Architects, Inc. for design and construction management services of the City's new Safety Hall Facility for an amount not to exceed $2,235,000 and an additional appropriation of the same, and determination that approval of the agreement is exempt from the California Environmental Quality Act pursuant to Section 15061(b)(3) of the CEQA Guidelines (Assistant City Manager Boatman)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motions are provided:

I move that the City Council find that approval of a Professional Services Agreement with Holt Architects, Inc. for the design and construction management of the City's Safety Hall Facility is exempt from the California Environmental Quality Act pursuant to Section 15061(b)(3) of the CEQA Guidelines; and

1. I move that the City Council approve the Professional Services Agreement with Holt Architects, Inc. for the design and construction management of the City's Safety Hall Facility in an amount not to exceed $2,235,000; and

2. I move that the City Council approve an additional appropriation in the amount of $2,235,000.

3. Redlands Regular Meeting of 02-21-23 Page 713 of 786 RECOMMENDATION:

Staff recommends that the City Council find that approval of a Professional Services Agreement with Holt Architects, Inc. for the design and construction management of the City's Safety Hall Facility is exempt from the California Environmental Quality Act pursuant to Section 15061(b)(3) of the CEQA Guidelines. Staff further recommends that City Council approve the Professional Services Agreement with Holt Architects, Inc. for the design and construction management of the City's Safety Hall Facility for an amount not to exceed $2,235,000; and approve an additional appropriation of the same.

DISCUSSION:

In December 2021, the City Council approved a Purchase and Sale Agreement for the acquisition of the property located at 1625 W. Redlands Blvd for the future development of a Public Safety facility to be utilized by the Redlands Police Department. The Police Department currently occupies two facilities: 30 Cajon Street (Annex) for administrative and support staff and 1270 Park Ave (Corporate Yard) for sworn personnel. This facility will house all of the current Police Department staff, consisting of approximately 90 sworn personnel and 59 support and volunteer staff while allowing for future growth.

In June 2022, staff advertised a Request for Qualifications for the Development of a Public Safety Facility. Thirty-seven consultants were solicited and five responsive bids were received. A selection committee reviewed and ranked each organization in accordance with the City's procurement policy. Based on these evaluations, the two highest-ranked consultants, Holt Architects, Inc., and Dewberry Architects, Inc. were invited to submit a Request for Proposal for the Development of a Public Safety Facility (RFP). Staff conducted interviews with each consultant, with presentations based on the submitted RFPs Holt Architects, Inc., was selected as the most highly qualified firm, based on their demonstrated competence and professional qualifications deemed necessary for the satisfactory performance of the services required.

ALTERNATIVES:

City Council may elect not to approve the agreement and direct staff accordingly.

STRATEGIC PLAN:

Supports Priority B - Public Health and Safety, Strategic Objective 2 - Complete steps to prepare for construction of a police station.

Redlands Regular Meeting of 02-21-23 Page 714 of 786
SUBMITTED BY:

Chris Boatman, Assistant City Manager
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Christopher R. Catren, Chief of Police
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:

Tricia Swope, Manager, Facilities & Community Services
Fiscal Impact
Fiscal Year: FY 2022-23
Appropriation Required Y/N: Y
Amount: $2,235,000
Budgeted Y/N: N
Account No.: 406501
Discussion:

This project will be funded from the Safety/City Hall Replacement Fund (406501).

Attachments
A. Agreement with Holt Architects
B. Additional Appropriation Form
Redlands Regular Meeting of 02-21-23 Page 715 of 786
1 I:\cmo\Agreements\Holt Architecture, Inc. FY22-0126.doc-la

AGREEMENT TO PERFORM PROFESSIONAL SERVICES
This agreement for the provision of Design and Construction Management of a Public Safety Facility(“Agreement”) is made and entered in this 21st day of February, 2023 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“City”) and Holt Architects, Inc, a California Corporation (“Consultant”). City and Consultant are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Consultant agree as follows:

ARTICLE 1 – ENGAGEMENT OF CONSULTANT

1.1 City hereby engages Consultant to provide Design and Construction Management of a Public Safety Facility services for City (the “Services”).

1.2 The Services shall be performed by Consultant in a professional manner, and Consultant represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional consultants in the industry providing like and similar types of Services.

ARTICLE 2 – SERVICES OF CONSULTANT

2.1 The Services that Consultant shall perform are more particularly described in Exhibit “A,” titled “Scope of Services,” which is attached hereto and incorporated herein by this reference.

2.2 Consultant shall comply with applicable federal, state and local laws and regulations in the performance of this Agreement including, but not limited to, any applicable State prevailing wage laws.

ARTICLE 3 – RESPONSIBILITIES OF CITY

3.1 City designates Chris Boatman, Assistant City Manager, as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to performance of the Services.

ARTICLE 4 – PERFORMANCE OF SERVICES

4.1 Consultant shall perform and complete the Services in a prompt and diligent manner in accordance with the schedule set forth in Exhibit “B,” titled “Project Schedule,” which is attached hereto and incorporated herein by reference.

4.2 If Consultant’s Services include deliverable electronic visual presentation materials, such materials shall be delivered in a form, and made available to City, consistent with City Redlands Regular Meeting of 02-21-23 Page 716 of 786
2 I:\cmo\Agreements\Holt Architecture, Inc. FY22-0126.doc-la Council-adopted policy for the same. It shall be the obligation of Consultant to obtain a copy of such policy from City staff.

ARTICLE 5 – PAYMENTS TO CONSULTANT

5.1 Compensation: Total compensation for Consultant’s performance of the Services shall be in the amount of Two Million Two Hundred Thirty-Five Thousand Dollars ($2,235,000).

City shall pay Consultant in accordance with Exhibit “C,” titled “Fee Schedule” which is attached hereto and incorporated herein by this reference.

5.2 Consultant shall submit monthly invoices to City describing the Services performed during the preceding month. Consultant’s invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent and by whom, and a description of reimbursable expenses related to the Services. City shall pay Consultant no later than thirty (30) days after receipt and approval by City of Consultant’s invoice.

5.3 Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:

CITY: CONSULTANT:

City Clerk Thomas Howell, Senior Principal
City of Redlands Holt Architects, Inc.
35 Cajon Street 36951 Cook St., Suite 103
P.O. Box 3005 (mailing) Palm Desert, CA 92211
Redlands, CA 92373 Email: [email protected]
[email protected] Phone: 760-328-5280
Phone: (909) 798-7531
ARTICLE 6 – INSURANCE AND INDEMNIFICATION

6.1 The following insurance coverage required by this Agreement shall be maintained by Consultant for the duration of its performance of the Services. Consultant shall not perform any Services unless and until the required insurance listed below is obtained by Consultant. Consultant shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. Insurance policies Redlands Regular Meeting of 02-21-23 Page 717 of 786
3 I:\cmo\Agreements\Holt Architecture, Inc. FY22-0126.doc-la shall include a provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City.

A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Consultant is self-insured or exempt from the workers’ compensation laws of the State of California. Consultant shall execute and provide City with Exhibit “D,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.

B. Comprehensive General Liability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate, for public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.

C. Consultant shall secure and maintain professional liability insurance throughout the term of this Agreement in the amount of One Million Dollars ($1,000,000) per claim made.

D. Business Auto Liability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Consultant owned vehicles used in connection with Consultant’s provision of the Services, hired and non-owned vehicles, and employee non-ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.

E. Consultant is expressly prohibited from assigning or subcontracting any of the Services without the prior written consent of City. In the event of mutual agreement by the Parties to assign or subcontract a portion of the Services, Consultant shall add such assignee or subcontractor as an additional insured to the insurance policies required hereby and provide City with the insurance endorsements prior to any Services being performed by the assignee or subcontractor.

6.2 Consultant shall defend, indemnify and hold harmless City and its elected and appointed officials, employees and agents from and against any and all claims, losses or liability, including attorneys’ fees, arising from injury or death to persons or damage to property occasioned by any negligent act or omission by, or the willful misconduct of, Consultant, or its officers, employees and agents in performing the Services.

ARTICLE 7 – CONFLICTS OF INTEREST

7.1 Consultant covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of Redlands Regular Meeting of 02-21-23 Page 718 of 786
4 I:\cmo\Agreements\Holt Architecture, Inc. FY22-0126.doc-la income, interest in real property or investment that would be affected in any manner or degree by the performance of Consultant’s Services. Consultant further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.

7.2 Consultant agrees it is not a designated employee within the meaning of the Political Reform Act because Consultant:

A. Does not make a governmental decision whether to:
(i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; (iii) authorize City to enter into, modify or renew a contract; (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof.

B. Does not serve in a staff capacity with City and in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City’s Conflict of Interest Code under Government Code section 87302.

7.3 In the event City determines that Consultant must disclose its financial interests, Consultant shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests, with the City Clerk’s office pursuant to the written instructions provided by the City Clerk.

ARTICLE 8 – GENERAL CONSIDERATIONS

8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys’ fees, including fees for the use of in-house counsel by a Party.

8.2 Consultant shall not assign any of the Services, except with the prior written approval of City and in strict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, result in City’s immediate termination of this Agreement.

8.3 Consultant is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any its agents shall have control over the conduct of Consultant or Consultant’s employees, except as herein Redlands Regular Meeting of 02-21-23 Page 719 of 786
5 I:\cmo\Agreements\Holt Architecture, Inc. FY22-0126.doc-la set forth. Consultant shall supply all necessary tools and instrumentalities required to perform the Services. Assigned personnel employed by Consultant are for its account only, and in no event shall Consultant or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City. Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Consultant have any authority, express or implied, to bind City to any obligation.

8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less than five (5) days prior written notice to Consultant of City’s intent to terminate. If this Agreement is terminated by City, an adjustment to Consultant’s compensation shall be made, but (1) no amount shall be allowed for anticipated profit or unperformed Services, and (2) any payment due Consultant at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Consultant. Upon receipt of a termination notice, Consultant shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related data, design calculations, drawings, specifications, reports, estimates, summaries and such other information and materials as may have been accumulated by Consultant in performing the Services. Consultant shall be compensated on a pro-rata basis for Services completed up to the date of termination.

8.5 Consultant shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Consultant.

8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein, any amendment to this Agreement shall be in writing, approved by City and signed by City and Consultant.

8.7 This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in connection with this Agreement shall be tried and litigated only in the state courts located in San Bernardino County, California, and the federal courts located in Riverside County, California.

8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or Redlands Regular Meeting of 02-21-23 Page 720 of 786
6 I:\cmo\Agreements\Holt Architecture, Inc. FY22-0126.doc-la sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.

IN WITNESS WHEREOF, duly authorized representatives of City and Consultant have signed in confirmation of this Agreement.

CITY OF REDLANDS HOLT ARCHITECTS, INC.

By: ___________________________ By: _________________________ Eddie Tejeda, Mayor Thomas Howell, Senior Principal
ATTEST:
___________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 02-21-23 Page 721 of 786
7 I:\cmo\Agreements\Holt Architecture, Inc. FY22-0126.doc-la EXHIBIT "A"

SCOPE OF SERVICES

1. Site and Building Master Planning Process
▪ Perform a space needs analysis to determine the long-term space requirements for the Police Department based on the City’s projected population of 72,000 residents at the estimated build-out date of 2028.
▪ Perform a comprehensive evaluation of the existing building site. ▪ Provide a complete site survey to verify all existing grades, easements and site conditions. ▪ Provide all entitlement documentation for the project site including location of all easements, site restrictions and CC&R’s.
▪ Provide all coordination with local utility agencies to resolve all wet and dry utility services to the project site.
▪ Submit project development timeline in Excel or other City approved format to establish a baseline project schedule that will be monitored and updated throughout each phase of the project development.
▪ Prepare site master plan alternatives.
▪ Provide presentation renderings as required to relay design concepts, spatial relationships and site issues and constraints to City staff and committee members. ▪ Present master plan scenarios to the Project Design Team to determine preferred alternative.
▪ Revised master plan preferred alternative based on City staff input and submit plans to Project Design Team for approval.

2. Design Development Process
▪ Revise project development timeline based on final project master plan approval ▪ Submit master plan preferred alternative to Development Review Committee for review and comment
▪ Revise master plan as necessary to obtain Development Review Committee approval. ▪ Submit master plan to Planning Commission for approval and recommendation to City Council of final.
▪ Attend project-related meetings including, Project Design Team, Development Review Committee, Planning Commission and City Council meetings as required by City staff to convent the intent of the design to City staff and address any project-related issues. ▪ Provide probable cost of construction estimates during the course of project development from initial design through construction document preparation per Section A Scope of Consultants Services, Item No. 3.

3. Construction Document Preparation
▪ Revise project development timeline based on final project approval by City Planning Commission.
▪ Prepare construction documents (plans, general and special conditions and technical specifications and structural calculations) for the project. ▪ Submit construction documents to City for review and revise as necessary to obtain final plan approval from the Planning Division.
▪ Construction documents to be designed to achieve a minimum of Silver Certification through the LEED certification process per Section E, Green Building Certification. ▪ Prepare final construction cost estimates based on proposed Bid Schedule and Additive/Deductive Bid Items.

Redlands Regular Meeting of 02-21-23 Page 722 of 786
8 I:\cmo\Agreements\Holt Architecture, Inc. FY22-0126.doc-la ▪ Construction documents shall be prepared in City standard format per City of Redlands Standard Specifications including plan size and Title Block format. Construction plans shall be prepared in AutoCAD 2000, or comparable computer-aided software, as approved by the City. Copies of the construction documents shall be provided to the City and the City’s reproduction company via electronic copy on CD at the City’s request. Consultant shall provide up to six full sets of plans to the City per submittal at no additional cost to the City. ▪ Technical specification shall be provided by the consultant in Microsoft Word, or in the format determined by the City. City shall provide the consultant a copy of the City’s General Conditions for incorporation into the technical specifications. Draft and final technical specifications submitted to the City shall include a full copy on CD. Consultant shall provide up to six full sets of technical specifications to the City at no additional cost to the City. ▪ City shall be responsible for all construction document reproduction costs required for project advertisement and bidding purposes.

4. Interior Design Services
▪ Coordinate the design and selection of all building interior finishes included but not limited to casework, furniture, walls, flooring and specialty equipment. ▪ Provide color boards and product samples for all specified surface finishes and equipment as required to convey the intent of the interior design and to obtain consensus from the Project Design Team.
▪ Specify interior finishes and equipment that meets the program requirements to meet and obtain LEED Silver Certification.
▪ Review interior finishes and equipment to ensure that all products meet the project budget constraints.

5. Construction Management Services
▪ Revise project development timeline for bidding and construction schedule. ▪ Conduct pre-bid meeting, evaluate and prepare responses to Requests for Information (RFI’s), prepare any required Bid Addenda, or clarifications prior to the submittal of contractor bids.
▪ Review construction bid proposals and conduct review of apparent low bidder and listed subcontractors and make final recommendations to the City regarding the award of the construction contract.
▪ Review construction bid proposals and make recommendations to the City regarding the award of Base Bid and Additive/Deductive Bid items.
▪ Conduct pre-construction meeting, respond to contractors RFI’s, Request for Clarifications and any project related issues throughout the course of construction. ▪ Review and process construction submittals/shop drawings for compliance with construction documents and to meet requirements for LEED Certification. ▪ Provide plan clarifications, details and consultation to the City during construction to ensure proper interpretation of the construction documents and completion of work. ▪ Conduct weekly site construction meetings during the course of construction, coordinate the documentation and distribution of meeting minutes, monitor and evaluate the status of the construction schedule and respond to any construction-related issues as they arise. ▪ Review, evaluation and respond to any Request for Change Orders.

6. Project Close-Out and LEED Certification
▪ Review as-built documents to ensure plan documents reflect building and site changes made during the construction process.
▪ Coordinate the project close-out documentation process including receipt and review of all contractor supplies maintenance manuals, product system warranty documents and asbuilt construction drawings.

Redlands Regular Meeting of 02-21-23 Page 723 of 786
9 I:\cmo\Agreements\Holt Architecture, Inc. FY22-0126.doc-la ▪ Coordinate the submission of all LEED Certification documents to the USGBC, including any follow-up documents requested in order to achieve final LEED Certification.

A. Police Department
The following outlines the components of the building development:
▪ The control, processing and housing of detainees. This includes a temporary holding facility prior to the transfer of prisoners to the West Valley Detention Center for further processing. ▪ The development of the City’s secondary Emergency Operations Center (EOC). The facility shall be capable of housing police, fire and support operations during local agency response to a manmade or natural disaster. ▪ The development of an on-site firing range. The overall size of the range and number of firing lanes shall be determined by the City during design development portions of the project. ▪ The development of secured parking and entry/ exit points for staff ▪ The development of covered parking w/ solar panels
▪ The development of a drone base rooftop
▪ The development of an employee gym
▪ Development of a signage program for the site including site, building identification and wayfinding signage to facilitate access to the site and within the building. ▪ Development of an electric charging station area for the Police Department’s vehicle.

B. Building and Engineering Department Requirements
The City’s Building Department has adopted the 2019 version of the International Building Code (IBC).

The building design, structural calculations and construction documents shall all be prepared to meet all Building Codes currently adopted by the City at the time of construction document submittal.

All construction documents, including civil engineering drawings shall be processed through the City’s Development Services Department Planning Division (Planning Division). Building plans, structural drawings and structural calculations are reviewed by an outside plan review company. The plan review process normally requires a minimum of three plan submittals prior to final approval by the Planning Division. Site construction drawings (civil engineering) are review through the City’s Municipal Utilities and Engineering Department (Engineering Department) and generally require a minimum of three plan submittals prior to final approval by the City Engineer. Consultant shall provide all plan revision submittals as required to complete the plan check process at no additional cost to the City.

C. Cost Estimating / Value Engineering
Consultant shall provide cost estimating for the development of the Police Department based on completion of the following project milestones:
▪ At completion of the schematic design process and approval of the final site plan. ▪ At completion of design development process and approval of final building and site design (prior to Planning Commission approval).
▪ At 50% completion of the construction document preparation.

Redlands Regular Meeting of 02-21-23 Page 724 of 786
10 I:\cmo\Agreements\Holt Architecture, Inc. FY22-0126.doc-la ▪ At 100% completion of construction document preparation including submittal of bid estimate based on project Bid Form including Base Bid and all Additive/Deductive Bid Items.

All cost estimates shall incorporate value engineering principles to ensure the most cost effective methods of construction are being utilized in the development of the facilities.

D. Green Building Certification
The City has elected to take a proactive approach to green development and the incorporation of green design principles into the building construction. The City has established a goal of LEED Silver Certification for the project through the U.S. Green Building Council (USGBC). The consultant hall be required to perform all aspects of the building certification including, but not limited to, the following items:
▪ Project registration and certification fees with the USGBC. ▪ Development of the LEED Target Scorecard.
▪ Design document review and recommendations.
▪ Construction specification preparation.
▪ Plan check review of the construction plans and specifications. ▪ Contractor bid review for LEED targeted credit compliance. ▪ Construction submittal review and documentation.
▪ Project commissioning including all energy modeling, HVAC and specialty systems. ▪ Design, plan preparation and construction administration meetings with the City and consultant team required to ensure project is meeting all the established design goals. ▪ Preparation and submittal of all documentation to the USGBC as required for project certification. ▪ Appealing of any credits required to achieve the established LEED level of certification.

The consultant shall be responsible for coordinating with the Project Design Team to ensure that the project will achieve a LEED Silver Certification at development of the building.

Redlands Regular Meeting of 02-21-23 Page 725 of 786
11 I:\cmo\Agreements\Holt Architecture, Inc. FY22-0126.doc-la EXHIBIT "B"

PROJECT SCHEDULE
Redlands Regular Meeting of 02-21-23 Page 726 of 786
12 I:\cmo\Agreements\Holt Architecture, Inc. FY22-0126.doc-la EXHIBIT "C"
Fee Schedule
Proposed
Phasing
Description % of Fee Amount
A 1a - Diligence 7.72% $ 172,560
1b - Program/Preliminary
Design

9.87% $ 220,595
B 2a - Schematic Design 15.00% $ 335,250
2b - Design Development 17.00% $ 379,950
3-4a - Construction Documents 25.00% $ 558,750
3-4b - Plan Check 3.00% $ 67,050
5a - Bid 1.00% $ 22,350
5b - Construction Admin 19.00% $ 424,650
5c - Typical Close-out 0.50% $ 11,175
5d - LEED Close-out 1.50% $ 33,525
Reimburseables 0.41% $ 9,146
$ 2,235,000
Redlands Regular Meeting of 02-21-23 Page 727 of 786
13 I:\cmo\Agreements\Holt Architecture, Inc. FY22-0126.doc-la Redlands Regular Meeting of 02-21-23 Page 728 of 786
14 I:\cmo\Agreements\Holt Architecture, Inc. FY22-0126.doc-la EXHIBIT "D"
WORKERS’ COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:
(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to self-insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his or her employees.

CHECK ONE
_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake selfinsurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).
_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificate of consent to self-insure, or a certification of workers’ compensation insurance.

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

HOLT ARCHITECTS, INC.

By: Date: ___________________
Thomas Howell, Senior Principal
Redlands Regular Meeting of 02-21-23 Page 729 of 786
Redlands Regular Meeting of 02-21-23 Page 730 of 786
City Council Meeting L. 5.

DATE: 02/21/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of the Agreement with Quinmar Janitorial, Inc. for city-wide, interim janitorial services for an amount not to exceed $58,977.50 and a Purchase Order for an amount not to exceed $47,562.50 (Assistant City Manager Chris Boatman)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motions are provided:

I move to approve the Agreement with Quinmar Janitorial, Inc. for city-wide janitorial services for an amount not to exceed $58,977.50 and a Purchase Order for an amount not to exceed $47,562.50.

RECOMMENDATION:

Staff recommends City Council approve an agreement with Quinmar Janitorial, Inc. for city-wide janitorial services for an amount not to exceed $58,977.50 and a Purchase Order in the amount not to exceed $47,562.50.

DISCUSSION:

The City operates 16 facilities that require varying degrees of janitorial service and sanitation. On December 14, 2022, the contract between the previous janitorial services vendor and the City was terminated due to a failure to perform the scope of services adequately. In order to continue to ensure uninterrupted janitorial services, City staff selected Quinmar Janitorial, Inc. to perform interim janitorial services while a new contract was let to bid.

Quinmar Janitorial, Inc. agreed to perform the requested services at the same rate as the previous vendor ($26,635 monthly) while City staff advertised a new bid for the services. Janitorial services for January 1, 2023, through February 21, 2023 total $47,562.50, and this report includes approval of a purchase order Redlands Regular Meeting of 02-21-23 Page 731 of 786
21, 2023 total $47,562.50, and this report includes approval of a purchase order to address that time period. In addition, staff has included a contract to continue janitorial services through April 30, 2023, to allow sufficient time for the City to award a new, long-term contract once the bid has closed. Janitorial Services for February 22, 2023, through April 30, 2023, will total $58,977.50.

ALTERNATIVES:

The City Council may elect not to approve the purchase order or agreement; however, janitorial services may be interrupted.

STRATEGIC PLAN:

N/A
SUBMITTED BY:

Chris Boatman, Assistant City Manager
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz, Purchasing Manager
PREPARED BY:

Kathleen Giorgianni, Senior Administrative Assistant
Fiscal Impact
Fiscal Year: FY 2022-23
Revenue Generating: No
Appropriation Required Y/N: No
Amount: 106,540.00
Budgeted Y/N: Yes
Account No.: 101301,501900,521900,562900,564900,511981
Discussion:

Sufficient funding for these services is included in Department Operating Budgets for FY 22-23 and FY 23-24 as approved by City Council.

Redlands Regular Meeting of 02-21-23 Page 732 of 786
Attachments
Sole Source Purchase Order
Agreement
Redlands Regular Meeting of 02-21-23 Page 733 of 786
Sole Source/ Single Source/ Standardization Form
For procurement of supplies, equipment and services valued at $5,000 and over NOTE: Every question must be answered with appropriate documentation attached; incomplete forms will be immediately rejected by Purchasing.

Date:_______________________
TO: Purchasing Division
FROM: ________________________________
Purchase Requisition # ___________________
Estimated Total Cost: $_________________
Proposed Vendor: ______________________
Request Term: _________________
This form must accompany the purchase document whenever an exception to the competitive process is requested. Requests for goods and/or services from a specific vendor or limited to a specific brand, where substitutes to the recommended vendor or brand are unacceptable, must be accompanied by a written justification explaining the circumstances that make alternatives unacceptable.

The City Manager will determine whether the justification is appropriate. Requests for exception must be supported by factual statements that will pass an audit.

Redlands Regular Meeting of 02-21-23 Page 734 of 786
EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
2 INSTRUCTIONS

1. Please check all applicable categories (a. through i.) below and provide additional information where indicated.
a. The requested product is an integral repair part or accessory compatible with existing equipment.

Existing Equipment:

Manufacturer/Model Number:

Age:

Current Estimated Value:
b. The requested product has unique design/performance specifications or quality requirements that are not available in comparable products. c. I have standardized the requested product and the use of another brand/model would require considerable time and funding to evaluate.
d. The requested product is one in which I (and/or my staff) have specialized training and/or extensive expertise. Retraining would incur substantial cost in time and/or funding.
e. The requested product is used or demonstration equipment available at a lower-thannew cost. f. Repair/Maintenance service is available only from manufacturer or designated service representative.
g. Upgrade to or enhancement of existing software is available only from manufacturer. h. Service proposed by vendor is unique; therefore, competitive bids are not available or applicable.
i. Other factors (provide detailed explanation in #2 below).

2. Provide a detailed explanation and pertinent documentation for each category checked in item 1 above. Attach additional sheets if necessary:

Redlands Regular Meeting of 02-21-23 Page 735 of 786
EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
3 3. Was an evaluation of other equipment, products, or services performed? Yes No
If yes, please explain the type of evaluation performed and provide all supporting documentation:

4. List below the name of each individual who was involved in the evaluation, if conducted, and in making the recommendation to procure this product or service. Attach additional information, if necessary.

5. Explain what action(s) the department would take if the sole/single source services were no longer available

6. I certify that the above information is accurate to the best of my knowledge, and a signed copy of this document will be kept on file and available for audit in my department _________________________________________________________ Prepared by Date
_________________________________________________________ Department Director Date
Purchasing Approvals
______________________________________________________
Purchasing Agent Approval Date
_______________________________________________________ City Manager Approval Date
Redlands Regular Meeting of 02-21-23 Page 736 of 786
I:\cmo\Agreements\Quinmar Janitorial Services FY22-0127.doc-jm 1 AGREEMENT TO PERFORM NON-PROFESSIONAL SERVICES

FOR EQUIPMENT AND SUPPLIES
This agreement for the provision of janitorial services and supplies (“Agreement”) is made and entered in this 22
nd day of February, 2023 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“City”) and Quinmar Janitorial, Inc., a California Corporation (“Contractor”). City and Consultant are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Consultant agree as follows:

ARTICLE 1 – ENGAGEMENT OF CONTRACTOR

1.1 City hereby engages Contractor to perform janitorial services and supplies for City (the “Services”).

1.2 The Services shall be performed by Contractor in a professional manner, and Contractor represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional Contractors in the industry providing like and similar types of Services.

ARTICLE 2 – SERVICES OF CONTRACTOR

2.1 The Services that Contractor shall perform are more particularly described in Exhibit “A,” titled “Scope of Services,” which is attached hereto and incorporated herein by this reference.

2.2 Contractor shall comply with applicable federal, state and local laws and regulations in the performance of this agreement including, but not limited to, any applicable State prevailing wage laws.

ARTICLE 3 – RESPONSIBILITIES OF CITY

3.1 City shall make available to Contractor information in its possession that may reasonably assist Contractor in performing the Services.

3.2 City designates Chris Boatman, Assistant City Manager Director, as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to performance of the Services.

ARTICLE 4 – PERFORMANCE OF SERVICES

4.1 The Services shall commence immediately after the Effective Date of this Agreement.

Contractor shall perform and complete the Services in a prompt and diligent manner in accordance with the schedule set forth in Exhibit “A.”
Redlands Regular Meeting of 02-21-23 Page 737 of 786
I:\cmo\Agreements\Quinmar Janitorial Services FY22-0127.doc-jm 2 4.2 If Contractor’s Services include deliverable electronic visual presentation materials, such materials shall be delivered in a form, and made available to City, consistent with City Council-adopted policy for the same. It shall be the obligation of Contractor to obtain a copy of such policy from City staff.

4.3 The Term of this Agreement shall commence on the Effective Date stated above and expire on April 30, 2023.

ARTICLE 5 – PAYMENTS TO CONTRACTOR

5.1 Total compensation for Contractor’s performance of the Services shall not exceed the amount of Fifty Eight Thousand, Nine Hundred Seventy Seven Dollars and Fifty Cents ($58,977.50). City shall pay Contractor on a time and materials basis up to the not to exceed amount in accordance with Exhibit “C,” titled “Fee Schedule,” which is attached hereto and incorporated herein by reference.

5.2 Contractor shall submit monthly invoices to City describing the Services performed during the preceding month. Contractor’s invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent, and by whom. City shall pay Contractor no later than thirty (30) days after receipt and approval by City of Contractor’s invoice.

5.3 Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:

CITY CONTRACTOR
City Clerk Quinmar Janitorial, Inc.

City of Redlands Max Quintana, President
35 Cajon Street 7532 Webster Street
P.O. Box 3005 (mailing) Highland, CA 92346
Redlands, CA 92373 [email protected]
[email protected] 951-258-5376
(909) 798-7531
ARTICLE 6 – INSURANCE AND INDEMNIFICATION

6.1 The following insurance coverage required by this Agreement shall be maintained by Contractor for the duration of its performance of the Services. Contractor shall not perform any Services unless and until the required insurance listed below is obtained by Redlands Regular Meeting of 02-21-23 Page 738 of 786
I:\cmo\Agreements\Quinmar Janitorial Services FY22-0127.doc-jm 3 Contractor. Contractor shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. Insurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City.

A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Contractor is self-insured or exempt from the workers’ compensation laws of the State of California. Contractor shall execute and provide City with Exhibit “D,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.

B. Comprehensive General Liability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate, for public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.

C. Business Auto Liability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Contractor owned vehicles used in connection with Contractor’s provision of the Services, hired and non-owned vehicles, and employee non-ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.

6.2 Contractor shall defend, indemnify, and hold harmless City and its elected and appointed officials, employees and agents from and against any and all claims, losses and liability, including attorneys’ fees, arising from injury or death to persons or damage to property occasioned by any negligent act or omission by, or the willful misconduct of, Contractor, or its officers, employees and agents in performing the Services.

ARTICLE 7 – CONFLICTS OF INTEREST

7.1 Contractor covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by the performance of Contractor’s Services. Contractor further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.

Redlands Regular Meeting of 02-21-23 Page 739 of 786
I:\cmo\Agreements\Quinmar Janitorial Services FY22-0127.doc-jm 4 7.2 Contractor agrees it is not a designated employee within the meaning of the Political Reform Act because Contractor:

A. Does not make a governmental decision whether to:
(i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; (iii) authorize City to enter into, modify or renew a contract; (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof.

B. Does not serve in a staff capacity with City and, in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City’s Conflict of Interest Code under Government Code section 87302.

7.3 In the event City determines that Contractor must disclose its financial interests, Contractor shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests, with the City Clerk’s office pursuant to the written instructions provided by the City Clerk.

ARTICLE 8 – GENERAL CONSIDERATIONS

8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys’ fees, including fees for the use of in-house counsel by a Party.

8.2 Contractor shall not assign any of the Services, except with the prior written approval of City and in strict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, results in City’s immediate termination of this Agreement.

8.3 Contractor is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any of its agents shall have control over the conduct of Contractor or Contractor’s employees, except as herein set forth. Contractor shall supply all necessary tools and instrumentalities required to perform the Services. Assigned personnel employed by Contractor are for its account only, and in no event shall Contractor or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City. Contractor shall have no authority, express or implied, to act on behalf of City in any capacity Redlands Regular Meeting of 02-21-23 Page 740 of 786
I:\cmo\Agreements\Quinmar Janitorial Services FY22-0127.doc-jm 5 whatsoever as an agent, nor shall Contractor have any authority, express or implied, to bind City to any obligation.

8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less than ten (10) days prior written notice to Contractor of City’s intent to terminate. If this Agreement is terminated by City, an adjustment to Contractor’s compensation shall be made, but (1) no amount shall be allowed for anticipated profit or unperformed Services, and (2) any payment due Contractor at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Contractor. Upon receipt of a termination notice, Contractor shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related data, drawings, specifications, reports, summaries and such other information and materials as may have been accumulated by Contractor in performing the Services. Contractor shall be compensated on a pro-rata basis for Services completed up to the date of termination.

8.5 Contractor shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Contractor.

8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein, any amendment to this Agreement shall be in writing, approved by City and signed by City and Contractor.

8.7 This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in connection with this Agreement shall be tried and litigated only in the state courts located in San Bernardino County, California, and the federal courts located in Riverside County, California.

8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.

Redlands Regular Meeting of 02-21-23 Page 741 of 786
I:\cmo\Agreements\Quinmar Janitorial Services FY22-0127.doc-jm 6 IN WITNESS WHEREOF, duly authorized representatives of City and Contractor have signed in confirmation of this Agreement.

CITY OF REDLANDS QUINMAR JANITORIAL SERVICES, INC.

By: ___________________________ By: _________________________ Eddie Tejeda, Mayor Max Quintana, Owner
ATTEST:
___________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 02-21-23 Page 742 of 786
I:\cmo\Agreements\Quinmar Janitorial Services FY22-0127.doc-jm 7 EXHIBIT "A"

SCOPE OF SERVICES
Contractor shall appoint an experienced supervisor to be responsible for all Services required & performed under this Agreement. The Supervisor must be acceptable to City and have the authority to receive on behalf of Contractor any order or communication relating to the Services.

The Supervisor shall be always readily accessible to staff of the City and have communication equipment (cell phone and email). If a replacement Supervisor is deemed necessary by Contractor, replacement Supervisor shall be approved by City prior to commencement of any Supervisory duties. Supervisor shall “walk” all buildings with a check list and review janitorial work being performed by janitorial staff. Supervisor shall attend bi-monthly meetings with City Staff and report findings and challenges.

SERVICE LEVEL (Acceptable Quality):

The level of services as outlined in these Specifications must be consistently maintained. During the Contract period, appropriate City Staff will conduct routine inspections of the facilities under this Contract. The inspections are based on standards for commercial facilities within the maintenance industry. This scope of work establishes the minimum requirements for providing Janitorial Services to the City of Redlands. The Contractor is required to meet all specifications listed herein, as minimum, and is required to submit a firm, fixed cost for all commodities/services. The Contractor shall fully and timely provide all deliverables described herein in strict accordance with the terms, covenants, and conditions of the Contract and all applicable Federal, State, and local laws, rules, and regulations including the Displaced Janitorial Act (California Labor Code 1060 et seq.). Contractor shall provide all labor, materials, equipment, and mobilization to complete the services for the City of Redlands.

DETAILED SPECIFICATIONS:

Task specifications are provided for general cleaning and should be applied to any and all public and office areas. Task specifications for general restroom cleaning should be applied to any and all restrooms. Special task requirements unique to each facility are also detailed. All items not specifically included but found to be necessary to properly clean the facilities shall be included as though written into them.

DEFINITIONS:

Where “as directed”, “as required”, “as permitted”, “approved”, “acceptance”, or words of similar importance are used, it shall be understood that the direction, requirement, permission, approval, or acceptance of the Maintenance Manager is intended unless otherwise stated. As used herein, “provide” shall be understood to mean “provide complete”, “in place”, “this is”, “furnish and install”; the work “site” as used hereinafter shall be understood to mean the location receiving the service. The use of the word “Director” shall be construed to mean the Maintenance Manager or his delegated representative(s). The use of the word “Contractor” shall be held to mean the Contractor and/or any person employed by them and working under this Redlands Regular Meeting of 02-21-23 Page 743 of 786
I:\cmo\Agreements\Quinmar Janitorial Services FY22-0127.doc-jm 8 contract. The use of the words “shall” and “may” shall be held to mean “mandatory” and “permissive” respectively.

The use of the words “his” or “him” shall be construed to mean either gender, as appropriate.

CLEANING TASKS:

Contractor shall accomplish all cleaning tasks to meet the completeness, quality, and frequency requirements set forth under these definitions.

1. Plumbing Fixtures and Dispenser Cleaning:

Plumbing fixtures and dispensers are clean when free of all deposits and stains so that items are left without dust, streaks, film, odor, or stains.

2. Sweeping:

Contractor shall sweep all floors, including corners and abutments, so that after sweeping they are free of all visible litter, dust, and foreign debris. Chairs, trash receptacles and easily movable items shall be tilted or moved to sweep underneath and returned to their original location when sweeping has been completed.

3. Cleaning Floors:

Contractor shall clean all tile and/or vinyl floors, including corners and abutments so that they are uniform in appearance and are free of streaks, swirl marks, detergent residue, or any evidence of stains, soil film, debris, or standing water. Chairs, trash receptacles, and easily movable items shall be moved to clean underneath and returned to their original location when cleaning has been completed. Contractor shall remove all splash marks on furniture, walls, baseboards, etc.

Contractor shall remove all splash marks on furniture, walls, baseboards, etc. Contractor shall clean bathroom tile floors, including corners and abutments so that they are uniform in appearance and free of streaks, swirl marks, detergent, residue, or any evidence of stains, soil, film debris or standing water. Contractor shall ensure that the mop used to clean the bathroom floor is not used on any other common floor area. Contractor shall display caution signs when floors are wet and personnel other than Contractor personnel are present in the area. Signs shall remain in place until floors are completely dry.

4. Maintaining Floors:

Contractor shall maintain all tile and vinyl floors accessible with a floor cleaning machine, unless specified elsewhere as having carpet or special flooring. After tile and/or vinyl floors receive floor maintenance, the entire floor shall have a uniform coating of nonskid finish and have a uniform glossy appearance and be free of scuff marks, heel marks and other stains and discoloration. Contractor shall remove floor finish solutions from baseboards, walls, furniture, trash receptacles, etc. Chairs, trash receptacles and easily movable items shall be tilted or moved to maintain floors underneath and returned to their original location when maintenance has been Redlands Regular Meeting of 02-21-23 Page 744 of 786
I:\cmo\Agreements\Quinmar Janitorial Services FY22-0127.doc-jm 9 completed. Contractor shall apply these techniques only to the portion of the floor needing work to bring the entire surface up to the above stated standard.

5. Mirror/Glass Cleaning:

Contractor shall clean interior and exterior glass doors and surrounding glass areas to include sills/ledges, display cases, glass cabinets, mirrors, and adjacent trim so that after cleaning there shall be no traces of film, dirt, smudges, water, or other foreign matter. All accessible glass surfaces shall be without streaks, film deposits and stains and have a uniform bright appearance.

6. Shampooing Carpets:

Contractor shall shampoo carpets so that after shampooing, the carpet area is uniform in appearance and free of embedded dirt, grime, cleaning solution, film, debris, stains, marks, and discoloration. Carpet shall be cleaned with a commercial floor machine with power scrubbing capability that will clean both sides of the carpet using extraction methods and a drying time of four to five hours. All shampooing solutions shall be removed from walls, furniture, trash receptacles, chairs, and similar items. Chairs, trash receptacles and easily moveable items shall be moved to shampoo carpet area underneath and then returned to their original location.

7. Baseboard Cleaning:

After cleaning, the surfaces of all baseboards (wood, resilient, ceramic will have a uniformly clean appearance, free from dirt, stains, streaks, wax and cleaning marks.

8. Washing of Walls:

Wash all wall surfaces. Use cleaning materials consistent with finish material of wall. All exposed surfaces of walls are to be cleaned and made free of all dirt, dust, grit and left without streaks, film, odor, or stains.

9. Supplies:

Contractor shall provide all consumable supplies including but not limited to the following: all paper products (i.e., seat covers, toilet paper, hand towels), hand soap and trash can liners.

Paper products shall contain at a minimum 30% post-consumer material.

The Contractor shall use cleaning supplies that are of a quality that will not be abrasive, stain, discolor, corrode, or otherwise damage the surfaces being cleaned. The City reserves the right to require the Contractor to substitute supplies at any time during the contract term.

10. Removal of Trash:

Contractor shall empty and return to their location waste baskets and if clearly marked, other trash containers within the area (empty boxes, etc.). Contractor shall empty and return to their original location bathroom waste baskets, sanitary napkin disposal containers, and other trash containers within the area. Plastic trash liners shall be placed in waste receptacles and replaced when soiled or torn. Interior and exterior of trash receptacles shall be cleaned as required to Redlands Regular Meeting of 02-21-23 Page 745 of 786
I:\cmo\Agreements\Quinmar Janitorial Services FY22-0127.doc-jm 10 assure cleanliness. Contractor shall dispose of trash in plastic bags secured with a bag tie.

Contractor shall pick up any trash that may fall in or around the building during the removal of collected trash. Contractor shall deposit the trash in the outside trash collection point (trash bin).

11. Low Dust:

Contractor shall perform low dusting so that after dusting, all dust, smudges, cobwebs, litter, lint, and dry soil are removed from surfaces of chairs, file cabinets and other types of office furniture, wall hangings, tops of partitions, partition ledges, windowsills, window blinds, light fixtures, ceiling corners, etc. to a line of 8’-0” above floor level. Contractor shall not dust typewriters, business machines or computer equipment.

12. Drinking Fountains and Sinks:

Contractor shall clean and disinfect all polished metal surfaces, including the opening and drain, so that after cleaning, drinking fountains and break room sinks shall be free from streaks, spots, stains, smudges, scale and other obvious soil.

13. Vacuum Carpet:

Contractor shall vacuum all carpeted floor areas so that after vacuuming, they are free of all litter, dust, soil, etc. Chairs, trash receptacles and easily moveable items shall be moved to vacuum underneath and returned to their original location when vacuuming has been completed.

14. Restrooms/Showers Cleaning:

Contractor shall perform restroom cleaning as specified:

A. CLEAN/DISINFECT: Contractor shall completely clean and disinfect all surfaces of toilet bowls, urinals, lavatories, showers, plumbing fixtures and other such surfaces, using germicidal detergent. After cleaning all surfaces shall be free of dirt, grime, film, stains, scum, soap residue, dust, and other foreign matter.

B. SPOT CLEAN: Contractor shall remove smudges, fingerprints, marks, streaks, dust, deposits from washable surface of partitions, stalls, stall doors, handrails, wall areas adjacent to lavatories, urinals, toilets, interior and exterior doors, and soap/towel dispensers. Contractor shall spot clean using a germicidal detergent. After spot cleaning, the surface shall have a clean, uniform appearance. Other wall surfaces not mentioned shall be spot cleaned as needed to the same standards.

C. DESCALE: Contractor shall descale interior of toilet bowls, showers, and urinals as needed so that after cleaning, the entire surface is free of streaks, stains, scum, scale, urine deposits and rust stains.

D. CLEAN MIRRORS: Contractor shall clean mirrors and adjacent trim so that after cleaning, they are free of dirt, film, smudges, water spots, streaks, etc.

Redlands Regular Meeting of 02-21-23 Page 746 of 786
I:\cmo\Agreements\Quinmar Janitorial Services FY22-0127.doc-jm 11 E. SHOWER MATS: Contractor shall clean and disinfect weekly shower mats located in both the men’s and women’s showers. The Contractor shall clean the shower floor under the mats weekly.

15. Remove Spider Webs:

Contractor shall remove all spider webs from walls and windows inside buildings and on the outside entrances. Dust sills on all windows including floor length windows.

16. Vacuum Upholstery of all Fabric Furniture:

Contractor shall vacuum all upholstery of all fabric furniture.

17. Dust Vacuum Heating and Ventilating Grills:

Contractor shall dust or vacuum all heating and ventilating grills.

18. Location and Frequency of Services: The Location and Frequency of Services are more particularly described in Exhibit “B,” which is attached hereto and incorporated herein by this reference.

GENERAL REQUIREMENTS:

Equipment and Supplies: The Contractor shall furnish and keep in good working order, all necessary cleaning supplies, tools, and equipment. This includes, but is not limited to cleaners, waxes, mops, brooms, buffers, ladders, hoses, and vacuums, etc. Non-complying equipment and supplies shall be changed out at the request of the City. Contractor shall provide all consumable supplies including but not limited to the following: cleaning products, hand soap and paper products (i.e., seat covers, toilet paper, hand towels, trash can liners, germicidal cleaners, etc.).

Contractor shall submit all cleaning product information for approval prior to use. Any change of product shall be pre-approved by the City.

Contractor is responsible for supplying MSDS sheets to the Maintenance Supervisor for all cleaning liquids, chemicals, solvents, additives, floor waxes, etc., which Contractor is using.

These will be kept on file for immediate access to the Building Maintenance Team and updated as needed.

Janitorial closet areas shall be always kept clean and free of debris and odor. All supplies shall be stored in a neat and orderly manner and in such a way as to prevent injury to City or Contractor’s employees.

Redlands Regular Meeting of 02-21-23 Page 747 of 786
I:\cmo\Agreements\Quinmar Janitorial Services FY22-0127.doc-jm 12 Supervision: Contractor will assign a supervisor and lead custodial person to this contract and one or both are required to be present during all scheduled cleaning hours and special work assignments. This custodial supervisor or lead person is required to speak, read, and understand English. Site supervisor shall carry a cell phone and/or pager by which the City Staff will be able to communicate with him/her. They are required to attend bi-monthly meetings with Building Maintenance Manager to review performance and discuss outstanding issues.

Additional meetings may be required as requested by other departments and their city representatives.

Inspection: The City shall inspect the work areas daily and with the Contractor every week to ensure adequacy of maintenance and that methods of performing the work are in compliance with the contract. However, this walk-through shall not be construed to relieve the Contractor of the duty to provide continuous inspection of the work area. Discrepancies and deficiencies in the work shall be brought to the attention of the Contractor and corrected in the same manner specified by the Director. Same day corrections of deficiencies are required.

DESCRIPTION OF ITEM MIN. REQUIRED SPECIFICATIONS
Heavy duty small trash can liners
Grainger, 500 count, 10 gallon, 24 x 23, black or approved functionally equivalent
Hand Soap Waxie Select NRG No-Touch Foam
Heavy duty medium trash can
liner
Grainger, 250 count, 20-30 gallon, 30x36, black or grey, or approved functionally equivalent
Toilet tissue, coreless roll 2-ply, 1000 sheets per roll, 36 rolls/case or approved functionally equivalent
Toilet tissue to match various
dispensers
2-ply, white, Kleenex Cottonelle, or approved functionally equivalent
Paper towels, single fold to
match
various dispensers
Must fit each specific dispenser at each location (to be noted during facility walk-through)
Toilet Seat Covers Waxie, or equivalent, 250 count, 20 pack/case or approved functionally equivalent.

Paper Towels, EnMotion 10” x 800’, 6 rolls/case, touchless roll or approved functionally equivalent
Glass Cleaner Trigger spray bottle, non-streaking
Urinal Deodorizing Screens Waxie, deluxe urinal deodorizing screen, 12/ea or approved functionally equivalent
Toilet Bowl Cleaner Acid Base, Squeeze Bottle
Industrial Strength Disinfectant Lysol or approved functionally equivalent Furniture Polish Pledge or approved functionally equivalent Cleanser Comet or approved functionally equivalent cleaner with chlorinal Floor Stripper Baseboard Stripper or approved functionally equivalent * Carpet Stain Remover Spray Bottle *
Mop Cleaner Any Brand
Carpet Shampoo For Carpet Cleaning Machines *
Floor Wax TBD
Redlands Regular Meeting of 02-21-23 Page 748 of 786
I:\cmo\Agreements\Quinmar Janitorial Services FY22-0127.doc-jm 13 Staffing: The Contractor shall submit a breakdown of BONDED staffing proposed to adequately perform the tasks as outlined in these specifications. As part of the breakdown, the Contractor shall list the percentage of staff who are employed by the Contractor and the percentage of staff that will be assigned to this contract.

Employee Conduct:

Employees of the Contractor while performing work under this contract, WILL NOT:

1. Be accompanied in their work area by acquaintances, family members, assistants, or any other person unless such person is an on-duty, authorized Contractor employee.

2. Remove any City property or personal property, equipment, monies, form, or any other item from any city facility.

3. Engage in horseplay or loud boisterous behavior.

4. Be under the influence of alcohol or drugs.

5. Gamble.

6. Smoke in any building.

7. Turn on or use any equipment (i.e., computers, typewriters, fax machines, copy machines, radios, televisions, etc.) except any Contractor or City supplied equipment.

8. Use any City telephone except those designated by the City for purposes of business under this contract.

9. Open any desk, file cabinet or storage cabinet.

10. Remove any articles from desks.

11. Consume any food or beverage, other than that brought with or purchased by the employee, and only in areas designated as break or lunchrooms.

12. Enter any facility that they are not specifically approved to enter.

Employee Removal: The Contractor shall remove from service on the premises of the City any employee of the Contractor who, in the opinion of the City, is not performing the services in a proper manner, or who is incompetent, disorderly, abusive, dangerous, or disruptive, or does not comply with the rules and regulations of the City.

Redlands Regular Meeting of 02-21-23 Page 749 of 786
I:\cmo\Agreements\Quinmar Janitorial Services FY22-0127.doc-jm 14 Employee Appearance and Identification: Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees. The Contractor shall provide each employee with an identification badge and uniform. Identification badges may be worn on collared shirts or tee shirts with company logos. Long pants are required. No shorts, skirts, or open-toed shoes are allowed.

Security: The City will provide access to all facilities and properties after which the Contractor is required to always have all keys and alarm codes available when providing services to the City. The Contractor is responsible for the replacement of all lost keys, fobs, or card access keys at a cost of $50.00 each. Contractor will be financially responsible for any and all costs resulting from the need to re-key or re-code alarms in a facility.

The Contractor shall ensure all facilities are secure. Contractor is responsible for resetting alarms, turning off lights and locking doors upon completion of all duties. Failure to secure a facility correctly may result in termination of the contract. The Contractor will be financially responsible for any call outs by stand-by personnel due to doors left open, alarms turned off, and alarms activated after hours.

Quality Control and Janitorial Manager: The City of Redlands utilizes a web/app-based software called “Janitorial Manager” to manage janitorial activity vs. scope of services at each location, using a QR code method. Contractor is responsible for providing a means (mobile phone) to which their staff can access and use the Janitorial Manager system/app. The City of Redlands maintains the data base and provides access as needed. There is no cost to the contractor for use of Janitorial Manager other than providing a phone and/or data access to their staff while on City property.

Contractor shall attend bi-monthly meetings with Building Maintenance Staff for review of areas of improvement, Contractor questions and/or issues with facilities.

Property Damage: The Contractor shall be held responsible for damages that occur during the hours pertaining to performance of this contract to the interior of the facilities or contents thereof. The Contractor, as his/her expense, shall pay to repair the damage and/or replace the items(s) damaged.

Missed Cleanings: Should the Contractor fail to clean a facility in accordance with scheduled times and requirements, the City will automatically remove payment for that cleaning from the invoice. Continued failure to clean in accordance with the schedule may result in termination of the contract. The sum of Two Hundred Fifty Dollars ($250.00) per day will be deducted and forfeit from payments to the Contractor for each instance where an item of work is not completed in accordance with the schedule or Specifications.

Special Events: The Contractor can expect to support special events during and outside of normal duty hours. Special events may include, but are not limited to, City council meetings, City commission meetings, special meetings and/or functions. The Contractor shall adjust the service schedule so that these services will be performed after the event. Contractor shall propose an hourly rate per person for this service and provide adequate procedures for receiving and responding to special event service requests.

Redlands Regular Meeting of 02-21-23 Page 750 of 786
I:\cmo\Agreements\Quinmar Janitorial Services FY22-0127.doc-jm 15 Labor Strike: It is the Contractor’s responsibility to provide continuous maintenance services, without interruption, to all buildings and facilities specified herein. In the event of a labor action, the Contractor shall provide other means, at the Contractor’s expense, to provide continuous and comparable service. Failure to do so will cause the City to take whatever action is necessary to provide the service, with any cost above and beyond the contractor normal rates (which will be deducted from the Contractor’s payment) to the City being borne by the Contractor.

Additions/Deletions: The City may, without invalidating the contract, modify the contract by adding, deleting, or changing areas to the contract; by adding deleting or changing usage or space, by adding, deleting, or changing routine services; by deleting or changing specifications.

All changes shall be ordered by means of a written change order to the purchase order.

Additions shall be added at the contracted square foot for comparable facilities under contract. If there are no comparable facilities, the price shall be negotiated by the City with the Contractor.

Holidays: Contractor shall not provide services on City observed holidays. City holidays include
New Year’s Day Martin Luther King Day President’s Day
Memorial Day Juneteenth Independence Day
Labor Day Veteran’s Day Thanksgiving Day
Day after Thanksgiving Christmas Eve Day Christmas Day
New Year’s Eve Day
Qualifications/Security: The Contractor, subcontractors and all employees shall be capable and experienced in the contract work to be performed. The contractor or any principal, officer or employee of the Contractor who has been convicted of any felony or any crime involving moral turpitude with the previous 10 years is prohibited from working on City premises until such time as the charges are dismissed. The city may limit or reject certain individuals if their presence is determined by the Building Maintenance Supervisor to be detrimental to the normal conduct of its business.

Prior to commencing any Work under this contract, the City of Redlands requires that the Contractor and any principals, officers or employees who will work on City premises undergo a security check through the City of Redlands Police Department. This is a LIVESCAN background check and is considered a Background Check 1. There is no cost to the contractor for this service and the Contractor shall ensure this requirement is met prior to ANY personnel arriving onsite to conduct janitorial services.

Contractor personnel that are scheduled to work in ANY Redlands Police Department facility will be required to undergo a more in-depth background check (Background Check 2) that includes reviewing online presence, Officers speaking with neighbors, prior employers, family members, etc. Background Check 2 can take up to six (6) weeks to complete and is a requirement for all janitorial personnel entering ANY Redlands Police Department facility for purposes of work.

Redlands Regular Meeting of 02-21-23 Page 751 of 786
I:\cmo\Agreements\Quinmar Janitorial Services FY22-0127.doc-jm 16 In the event Contractor enters any Redlands Police Department facility to perform any janitorial functions, without having successfully passed a Background 2, the Contract and Purchase Order are subject to immediate cancellation.

Recycling: Contractor shall coordinate recycling activities with the City’s Recycling Coordinator to minimize refuse disposal & maximize recycling from City facilities.

Contractor shall empty recyclable materials contained with designated recycling containers throughout the facility. This includes all blue, recycling desk-side containers & larger, blue 32- gallon recycling containers. Recycling materials shall be emptied into the white recycling dumpster at the rear of the City Hall (Citrus Avenue).

Recyclable materials set aside should be collected & emptied into the white recycling dumpster.

This includes office materials such as paper (e.g., boxes, blueprints, plans, files, etc.) that may or may not be placed inside of a recycling container due to inadequate capacity but are clearly labeled “RECYCLE”.

Contractor shall contact the City’s Recycling Coordinator to apprise him/her of improper separation of materials by City staff. Materials listed below should be separated for recycling by City office staff. Contractor shall NOT collect recyclables for personal use or sale.

Office Paper Blueprints Junk Mail Envelopes
Catalogs Computer Paper Colored Paper Aluminum Cans
Tin (steel) cans Glass Bottles Flattened Cardboard
Boxes
All other plastic bottles
and containers
Redlands Regular Meeting of 02-21-23 Page 752 of 786
I:\cmo\Agreements\Quinmar Janitorial Services FY22-0127.doc-jm 17 EXHIBIT “B”CLEANING LOCATIONS AND FREQUENCY

AK SMILEY LIBRARY
ITEM A
125 W. VINE STREET
LIBRARY CLEANING: SATURDAY, SUNDAY, MONDAY, TUESDAY, WEDNESDAY, THURSDAY, FRIDAY BETWEEN THE HOURS OF 10:00 PM & 6:00 AM

BATHROOMS ARE CLEANED FIVE DAYS PER WEEK, MONDAY THROUGH FRIDAY

BATHROOMS
A1 Dust/Sweep all hard surface floors with clean broom or treated dust mop Seven Times Weekly
A2 Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product Seven Times Weekly
A3 Empty all trash/recycle receptacles & replace trash liners as necessary Seven Times Weekly
A4 Clean & sanitize fixtures, mirrors, counters, doorknobs & chrome Seven Times Weekly
A5 Spot clean all walls, partitions, light switches & doors with approved cleaning product Seven Times Weekly
A6 Refill all dispensers with approved paper/soap products Seven Times Weekly
A7 Remove with vacuum spider webs from corners, windowsills & doorways.

Vacuum/Clean Air Conditioning Vents Once Monthly

KITCHEN/BREAKROOMS

LOBBIES, CORRIDORS, MAIN ROOMS, STAIRS, GENERAL OFFICES, ELEVATORS A8 Clean sinks, countertops and exterior of appliances with approved cleaner Seven Times Weekly
A9 Clean & Sanitize lunchroom tables, chairs, and vending machines with approved cleaner Seven Times Weekly
A10 Empty all trash/recycle receptacles & replace trash liners as necessary Seven Times Weekly
A11 Dust/Sweep all hard surface floors with clean broom or treated dust mop Seven Times Weekly
A12 Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product Seven Times Weekly
A13 Remove with vacuum spider webs from corners, baseboards, windowsills & doorways Seven Times Weekly
A14 Clean & vacuum air conditioning vents Once Monthly
Redlands Regular Meeting of 02-21-23 Page 753 of 786
I:\cmo\Agreements\Quinmar Janitorial Services FY22-0127.doc-jm 18 ***THE REST OF THIS PAGE LEFT INTENTIONALLY BLANK*** A15 Dust all furniture, fixtures & equipment with approved cleaning product Seven Times Weekly
A16 Spot clean all walls, partitions, light switches, baseboards & doors with approved cleaning product
Seven Times
Weekly
A17 Dust/Sweep all hard surface floors with clean broom or treated dust mop Seven Times Weekly
A18 Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product Seven Times Weekly
A19 Empty all trash/recycle receptacles & replace trash liners as necessary Seven Times Weekly
A20 Clean inside and outside of glass doors and entrances with approved cleaning product Seven Times Weekly
A21 Vacuum all carpeted areas (entry mats included) Seven Times Weekly
A22 STAIRS: Sweep stairwells (interior, exterior & landings) Seven Times Weekly
A23 STAIRS: Dust rails & ledges with approved cleaning product Seven Times Weekly
A24 STAIRS: Mop interior stairs with approved cleaning product Seven Times Weekly
A25 ELEVATORS: Clean & vacuum carpeted elevators Seven Times Weekly
A26 ELEVATORS: Spot clean carpeted areas using approved cleaner Seven Times Weekly
A27 ELEVATORS: Detail clean threshold plates, removing fingerprints, etc. Seven Times Weekly
A28 ELEVATORS: Wipe down and sanitize button panel & interior doors Seven Times Weekly
A29 Remove with vacuum spider webs from corners, baseboards, windowsills & doorways Once Monthly A30 Spot clean carpets as required Once Weekly
A31 Dust all chairs, tabletops, ledges, moldings, and other low reaching areas with approved cleaner Once Weekly
A32 DRINKING FOUNTAINS: Clean and sanitize drinking fountains Once Weekly Redlands Regular Meeting of 02-21-23 Page 754 of 786
I:\cmo\Agreements\Quinmar Janitorial Services FY22-0127.doc-jm 19 ANIMAL SHELTER
ITEM B
504 NORTH KANSAS STREET

CLEANING SHALL BE PERFORMED EVERY TUESDAY
THROUGH SATURDAY BETWEEN THE HOURS OF 5:30 P.M. &
7:30 A.M.

BATHROOMS ARE CLEANED FIVE DAYS PER WEEK,

TUESDAY THROUGH SATURDAY

BATHROOMS

RECEPTION & OFFICE AREA
B1 Dust/Sweep all hard surface floors with clean broom or treated dust mop Five Times Weekly
B2
Clean floor (mop)of dirt, dust, scuff marks & stains with approved cleaning product
Five Times
Weekly
B3 Empty all trash/recycle receptacles & replace trash liners as necessary Five Times Weekly
B4 Clean & sanitize fixtures, mirrors, counters, doorknobs & chrome Five Times Weekly
B5 Spot clean all walls, partitions, light switches & doors with approved cleaning product Five Times Weekly
B6 Refill all dispensers with approved paper/soap products Five Times Weekly
B7
Remove with vacuum spider webs from corners, windowsills & doorways. Vacuum and clean air conditioning vents Once Monthly
B8
Dust/vacuum all furniture, fixtures & equipment Four Times Weekly
B9
Spot clean all walls, partitions, light switches, baseboards & doors with approved cleaning product Four Times
Weekly
B10 Dust/Sweep all hard surface floors with clean broom or treated dust mop Four Times Weekly
B11
Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product Four Times
Weekly
B12 Empty all trash/recycle receptacles & replace trash liners as necessary Four Times Weekly
B13
Remove with vacuum spider webs from corners, baseboards, windowsills & doorways Four Times
Weekly
B14 Clean & vacuum air conditioning vents Once Monthly
Redlands Regular Meeting of 02-21-23 Page 755 of 786
I:\cmo\Agreements\Quinmar Janitorial Services FY22-0127.doc-jm 20 KITCHEN/BREAKROOM
B16
Spot clean all walls, partitions, light switches, counters, appliances, baseboards & doors with approved cleaning product Four Times
Weekly
B17 Dust/Sweep all hard surface floors with clean broom or treated dust mop Four Times Weekly
B18 Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product Four Times Weekly
B19
Clean & Sanitize lunchroom tables, chairs, and vending machines with approved cleaner
Four Times
Weekly
B20 Empty all trash/recycle receptacles & replace trash liners as necessary Four Times
Weekly
B21
Remove with vacuum spider webs from corners, baseboards, windowsills & doorways Once
Monthly
***THE REST OF THIS PAGE LEFT INTENTIONALLY BLANK***
B15
Clean & sanitize care room with germicide to include counter surfaces, sinks, floors & appliances. Four Times
Weekly
Redlands Regular Meeting of 02-21-23 Page 756 of 786
I:\cmo\Agreements\Quinmar Janitorial Services FY22-0127.doc-jm 21 CALIFORNIA STREET LANDFILL TRAILER
ITEM C
2151 NEVADA STREET
CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF 7:00 AM & 5:00 PM 2 DAYS A WEEK – TUESDAY, THURSDAY

BATHROOMS ARE CLEANED FIVE DAYS PER WEEK MONDAY THROUGH FRIDAY

BATHROOMS
C1 Dust/Sweep all hard surface floors with clean broom or treated dust mop Five Times Weekly C2 Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product Five Times Weekly C3 Empty all trash/recycle receptacles & replace trash liners as necessary Five Times Weekly C4 Clean & sanitize fixtures, mirrors, counters, doorknobs & chrome Five Times Weekly C5 Spot clean all walls, partitions, light switches & doors with approved cleaning product Five Times Weekly C6 Refill all dispensers with approved paper/soap products Five Times Weekly C7 Remove with vacuum spider webs from corners, windowsills & doorways Once Monthly

KITCHEN & BREAKROOM
C8 Clean sink, countertops and exterior of appliances with approved cleaner Two Times Weekly C9 Clean & Sanitize lunchroom tables, chairs, and vending machines with approved cleaner Two Times Weekly C10 Empty all trash/recycle receptacles & replace trash liners as necessary Two Times Weekly C11 Dust/Sweep all hard surface floors with clean broom or treated dust mop Two Times Weekly C12 Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product Two Times Weekly C13 Clean & vacuum air conditioning vents, baseboards, windowsills & remove spider webs Once Monthly Redlands Regular Meeting of 02-21-23 Page 757 of 786
I:\cmo\Agreements\Quinmar Janitorial Services FY22-0127.doc-jm 22 LOBBIES, CORRIDORS, GENERAL OFFICES
C14 Dust all furniture, fixtures & equipment with approved cleaning product Two Times Weekly C15 Spot clean all walls, partitions, light switches, baseboards & doors with approved cleaning product Two Times Weekly
C16 Dust/Sweep all hard surface floors with clean broom or treated dust mop Two Times Weekly C17 Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product Two Times Weekly C18 Empty all trash/recycle receptacles & replace trash liners as necessary Two Times Weekly C19 Vacuum all floor mats Two Times Weekly
C20 Remove with vacuum spider webs from corners, baseboards, windowsills & doorways. Two Times Weekly C21 Clean & vacuum air conditioning vents Once Monthly
***THE REST OF THIS PAGE LEFT INTENTIONALLY BLANK***
Redlands Regular Meeting of 02-21-23 Page 758 of 786
I:\cmo\Agreements\Quinmar Janitorial Services FY22-0127.doc-jm 23 CARRIAGE HOUSE
ITEM D
1325 Prospect Drive Lane
CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF 7:00 PM & 6:00 AM 2 DAYS A WEEK

BATHROOMS ARE CLEANED FIVE DAYS PER WEEK MONDAY THROUGH FRIDAY

TWICE PER WEEK & AS NEEDED

BATHROOMS
D1 Dust/Sweep all hard surface floors with clean broom or treated dust mop Five Times Weekly D2 Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product Five Times Weekly
D3 Empty all trash/recycle receptacles & replace trash liners as necessary Five Times Weekly D4 Clean & sanitize fixtures, mirrors, counters, doorknobs & chrome Five Times Weekly D5
Spot clean all walls, partitions, light switches & doors with approved cleaning product Five Times Weekly
D6 Refill all dispensers with approved paper/soap products Five Times Weekly D7
Remove with vacuum spider webs from corners, windowsills, air conditioning vents, doorways. Remove spider webs Once Monthly

KITCHEN
D8 Clean sink, countertops and exterior of appliances with approved cleaner Two Times Weekly D9 Clean & Sanitize lunchroom tables, chairs, and vending machines with approved cleaner
Two Times Weekly
D10 Empty all trash/recycle receptacles & replace trash liners as necessary Two Times Weekly D11 Dust/Sweep all hard surface floors with clean broom or treated dust mop Two Times Weekly Redlands Regular Meeting of 02-21-23 Page 759 of 786
I:\cmo\Agreements\Quinmar Janitorial Services FY22-0127.doc-jm 24 MAIN ROOM & STAIRS
D14 Dust all furniture, fixtures & equipment with approved cleaning product Two Times Weekly
D15 Spot clean all walls, partitions, light switches, baseboards & doors with approved cleaning product
Two Times
Weekly
D16 Dust/Sweep all hard surface floors with clean broom or treated dust mop Two Times Weekly
D17 Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product Two Times Weekly
D18 Empty all trash/recycle receptacles & replace trash liners as necessary Two Times Weekly
D19 Vacuum all carpeted areas (entry mats included) Two Times Weekly
D20 Spot clean carpet as needed with approved cleaning product Two Times Weekly
D21 Remove with vacuum spider webs from corners, baseboards, windowsills & doorways. Two Times Weekly
D22 Empty & damp wipe ashtrays located outside building entrances Two Times Weekly
D23 Clean & vacuum air conditioning vents Once Monthly
D24 DRINKING FOUNTAIN: Clean and sanitize Two Times
Weekly
D12 Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product Two Times Weekly
D13 Clean & vacuum air conditioning vents, baseboards, windowsills & remove spider webs Once Monthly
Redlands Regular Meeting of 02-21-23 Page 760 of 786
I:\cmo\Agreements\Quinmar Janitorial Services FY22-0127.doc-jm 25 CIVIC CENTER
ITEM E
35 CAJON STREET
EVERY LOCATION EXCEPT TREASURER’S OFFICE CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF 6:00 P.M. & 6:00 A.M. EVERY TUESDAY & THURSDAY THE TREASURER’S OFFICE –TO BE CLEANED BETWEEN
5:00 P.M. & 6:00 P.M. ON TUESDAY & THURSDAY

BATHROOMS ARE CLEANED FIVE DAYS PER WEEK, MONDAY THROUGH FRIDAY

BATHROOMS
E1 Dust/Sweep all hard surface floors with clean broom or treated dust mop Five Times Weekly E2 Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product Five Times Weekly E3 Empty all trash/recycle receptacles & replace trash liners as necessary Five Times Weekly E4 Clean & sanitize fixtures, mirrors, counters, doorknobs & chrome Five Times Weekly E5 Spot clean all walls, partitions, light switches & doors with approved cleaning product Five Times Weekly
E6 Refill all dispensers with approved paper/soap products Five Times Weekly E7 Remove with vacuum spider webs from corners, windowsills, blinds, doorways & air conditioning vents Once Monthly

KITCHEN/BREAKROOMS
E8 Clean sink, countertops and exterior of appliances with approved cleaner Two Times Weekly E9 Clean & Sanitize lunchroom tables, chairs, and vending machines with approved cleaner Two Times Weekly
E10 Empty all trash/recycle receptacles & replace trash liners as necessary Two Times Weekly E11 Dust/Sweep all hard surface floors with clean broom or treated dust mop Two Times Weekly
Redlands Regular Meeting of 02-21-23 Page 761 of 786
I:\cmo\Agreements\Quinmar Janitorial Services FY22-0127.doc-jm 26 E12 Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product Two Times Weekly E13 Remove with vacuum spider webs from corners, baseboards, windowsills, window blinds, doorways and air conditioning vents. Once Monthly

LOBBIES, CORRIDORS, GENERAL OFFICES
E14 Dust all furniture, fixtures & equipment with approved cleaning product Two Times Weekly E15 Spot clean all walls, partitions, light switches, baseboards & doors with approved cleaning product Two Times Weekly
E16 Dust/Sweep all hard surface floors with clean broom or treated dust mop Two Times Weekly E17 Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product Two Times Weekly E18 Empty all trash/recycle receptacles & replace trash liners as necessary Two Times Weekly E19 Clean inside and out both sets of glass doors with approved cleaning product Two Times Weekly E20 Vacuum all carpeted areas (entry mats included) Two Times Weekly E21 Remove with vacuum spider webs from corners, baseboards, windowsills, window blinds, doorways & air conditioning vents Once Monthly
E22 ELEVATORS: Dust/Sweep all hard surface floors, mop floors, remove scuff marks and stains with approved cleaning product. Two Times Weekly E23 ELEVATORS: Detail clean threshold plates, removing fingerprints, etc. Two Times Weekly E24 ELEVATORS: Wipe down and sanitize button panel., interior doors and walls Two Times Weekly E25 GLASS ENTRY DOORS: Clean glass doors and windows inside and outside Two Times Weekly E26 DRINKING FOUNTAINS: Clean and sanitize Two Times Weekly Redlands Regular Meeting of 02-21-23 Page 762 of 786
I:\cmo\Agreements\Quinmar Janitorial Services FY22-0127.doc-jm 27 COMMUNITY RECREATION & SENIOR CENTER
ITEM F
111 W. LUGONIA AVE.

CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF 11:00 PM & 6:00 AM

MONDAY, TUESDAY, WEDNESDAY, THURSDAY, FRIDAY, SATURDAY

COMMUNITY SENIOR CENTER

LOBBY, HALLWAYS, CLASSROOMS, & MULTI-PURPOSE ROOM
F1 Dust/Sweep all hard surface floors with clean broom or treated dust mop Six Times Weekly F2 Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product Six Times Weekly F3 Empty all trash/recycle receptacles & replace trash liners as necessary Six Times Weekly F4 Vacuum all entry mats, windowsills, window blinds, corners & baseboards Six Times Weekly F5 Spot clean all walls, light switches & doors with approved cleaning product Six Times Weekly F6 Remove with vacuum spider webs from corners, windowsills, window blinds & doorways Once Monthly
F7 Clean & Sanitize tables, chairs, and vending machines with approved cleaner Six Times Weekly F8 Clean inside and outside of entry door and windows Six Times Weekly F9 DRINKING FOUNTAINS: Clean and sanitize Six Times Weekly

SENIOR CENTER & NUTRITION SITE KITCHEN
F10 Dust/Sweep all hard surface floors with clean broom or treated dust mop Six Times Weekly F11 Clean (mop) floor of dirt, dust, scuff marks & stains with approved cleaning product Six Times Weekly F12 Empty all trash/recycle receptacles & replace trash liners as necessary Six Times Weekly F13 Remove all collected trash/boxes to designated area Six Times Weekly F14 Spot clean all walls, light switches, doors, appliances & light switches with approved cleaning product Six Times Weekly
F15 Clean & sanitize fixtures, mirrors, counters, chrome, tabletops Six Times Weekly F16 Remove with vacuum spider webs from corners, windowsills & doorways Once Monthly Redlands Regular Meeting of 02-21-23 Page 763 of 786
I:\cmo\Agreements\Quinmar Janitorial Services FY22-0127.doc-jm 28 BATHROOMS
F17 Dust/Sweep all hard surface floors with clean broom or treated dust mop Five Times Weekly F18 Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product Five Times Weekly
F19 Empty all trash/recycle receptacles & replace trash liners as necessary Five Times Weekly F20 Clean & sanitize fixtures, mirrors, counters, doorknobs & chrome Five Times Weekly F21 Spot clean all walls, partitions, light switches & doors with approved cleaning product Five Times Weekly
F22 Refill all dispensers with approved paper/soap products Five Times Weekly F23 Remove with vacuum spider webs from corners, windowsills, window blinds, doorways & air conditioning vents Once Monthly

RECREATION CENTER

BATHROOMS
F24 Dust/Sweep all hard surface floors with clean broom or treated dust mop Six Times Weekly F25 Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product Six Times Weekly
F26 Empty all trash/recycle receptacles & replace trash liners as necessary Six Times Weekly F27 Clean & sanitize fixtures, mirrors, counters, doorknobs & chrome Six Times Weekly F28 Spot clean all walls, partitions, light switches & doors with approved cleaning product Six Times Weekly
F29 Refill all dispensers with approved paper/soap products Six Times Weekly F30 Remove with vacuum spider webs from corners, windowsills, window blinds & doorways Once Monthly
Redlands Regular Meeting of 02-21-23 Page 764 of 786
I:\cmo\Agreements\Quinmar Janitorial Services FY22-0127.doc-jm 29 GYMNASIUM and DANCE ROOMS
F31 Dust/sweep all hard surface floors with treated dust mop. Six Times Weekly F32 Spot clean as needed with approved cleaning product Six Times Weekly F33 Spot clean walls, partitions, light switches, door knobs & doors with approved cleaning product Six Times Weekly
F34 Clean all mirrors and bars with approved cleaner Six Times Weekly F35 Empty all trash/recycle receptacles & replace trash liners as necessary Six Times Weekly F36 Spot clean metal bleachers as needed, remove gum/trash as needed Six Times Weekly F37 Vacuum entry mats Six Times Weekly
F38 Remove with vacuum spider webs from corners, windowsills, window blinds & doorways Once Monthly

LOBBY, GAME ROOM, CLASSROOMS, MUSIC STUDIO, OFFICES
F39 Vacuum all carpeted areas (entry mats included) Six Times Weekly F40 Remove with vacuum spider webs from corners, windowsills, window blinds & doorways
Once Monthly
F41 Dust/Sweep all hard surface floors with clean broom or treated dust mop Six Times Weekly F42 Clean (mop) floor of dirt, dust, scuff marks & stains with approved cleaning product Six Times Weekly
F43 Clean & Sanitize tables, chairs, and vending machines with approved cleaner Six Times Weely Redlands Regular Meeting of 02-21-23 Page 765 of 786
I:\cmo\Agreements\Quinmar Janitorial Services FY22-0127.doc-jm 30 F45 Empty all trash/recycle receptacles & replace trash liners as necessary Six Times Weekly F46 Remove all collected trash/boxes to designated area Six Times Weekly F47 Spot clean all walls, partitions, light switches, door knobs & doors with approved cleaning product Six Times Weekly
F48 Remove with vacuum spider webs from corners, windowsills, window blinds & doorways Once Monthly
F49 Clean inside and outside of entry glass doors and windows Six Times Weekly F50 DRINKING FOUNTAIN: Clean and sanitize
Six Times Weekly
***THE REST OF THIS PAGE LEFT INTENTIONALLY BLANK***
Redlands Regular Meeting of 02-21-23 Page 766 of 786
I:\cmo\Agreements\Quinmar Janitorial Services FY22-0127.doc-jm 31 CONTEMPORARY CLUB
ITEM G
173 S. Eureka Street

CLEANING SHALL BE PERFORMED WEEKLY
BETWEEN THE HOURS OF 10:00 PM & 6:00 AM

EVERY WEDNESDAY

BATHROOMS
G1 Dust/Sweep all hard surface floors with clean broom or treated dust mop One Time Weekly G2 Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product One Time Weekly
G3 Empty all trash/recycle receptacles & replace trash liners as necessary One Time Weekly G4 Clean & sanitize fixtures, mirrors, counters, doorknobs & chrome One Time Weekly G5 Spot clean all walls, partitions, light switches & doors with approved cleaning product One Time Weekly
G6 Refill all dispensers with approved paper/soap products One Time Weekly G7 Remove with vacuum spider webs from corners, windowsills, window blinds & doorways Once Monthly

KITCHEN
G8 Clean sink, countertops and exterior of appliances with approved cleaner One Time Weekly G9 Damp wipe all lunchroom tables, chairs and vending machines with approved cleaner One Time Weekly
G10 Empty all trash/recycle receptacles & replace trash liners as necessary One Time Weekly G11 Dust/Sweep all hard surface floors with clean broom or treated dust mop One Time Weekly G12 Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product One Time Weekly
Redlands Regular Meeting of 02-21-23 Page 767 of 786
I:\cmo\Agreements\Quinmar Janitorial Services FY22-0127.doc-jm 32 G13 Clean & vacuum air conditioning vents, baseboards, windowsills, window blinds & remove spider webs Once Monthly

MAIN ROOM, LOBBY & HALLS
G14 Dust all furniture, fixtures & equipment with approved cleaning product One Time Weekly G15 Spot clean all walls, partitions, light switches, baseboards & doors with approved cleaning product One Time Weekly
G16 Dust/Sweep all hard surface floors with clean broom or treated dust mop One Time Weekly G17 Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product One Time Weekly
G18 Empty all trash/recycle receptacles & replace trash liners as necessary One Time Weekly G19 Vacuum all carpeted areas (entry mats included) One Time Weekly G20 Spot clean carpet as needed with approved cleaning product One Time Weekly G21 Remove with vacuum spider webs from corners, baseboards, windowsills, window blinds & doorways. One Time Weekly
G22 Empty & damp wipe ashtrays located outside building entrances One Time Weekly G23 Clean & vacuum air conditioning vents Once Monthly
G24 DRINKING FOUNTAIN: Clean and sanitize One Time Weekly Redlands Regular Meeting of 02-21-23 Page 768 of 786
I:\cmo\Agreements\Quinmar Janitorial Services FY22-0127.doc-jm 33 CORPORATE YARD
ITEM H
1270 W. PARK AVENUE

BUILDINGS A, B, E, I, J, M, N, O, P
CLEANING SHALL BE PERFORMED EVERY TUESDAY & THURSDAY AFTER 4:30 P.M.

EXCEPT FOR BUILDING “A” PURCHASING DEPT. WHICH IS TO BE CLEANED BETWEEN THE HOURS OF 7:30 A.M. & 4:30 P.M.

BATHROOMS ARE CLEANED FIVE DAYS PER WEEK, MONDAY THROUGH FRIDAY

BATHROOMS/FUEL ISLAND BATHROOM/LOCKER ROOMS/SHOWERS
H1 Dust/Sweep all hard surface floors with clean broom or treated dust mop Five Times Weekly H2 Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product Five Times Weekly
H3 Empty all trash/recycle receptacles & replace trash liners as necessary Five Times Weekly H4 Clean & sanitize fixtures, mirrors, counters, doorknobs & chrome Five Times Weekly H5
Spot clean all walls, partitions, light switches & doors with approved cleaning product Five Times Weekly
H6 Refill all dispensers with approved paper/soap products (including Gas Pump paper towel dispensers) Five Times Weekly
H7 LOCKER ROOMS: Wipe down all lockers, sinks, door knobs, floors and with approved cleaner Five Times Weekly
H8 PURCHASING: Sweep storeroom area Twice Monthly
H9 Remove with vacuum spider webs from corners, windowsills, window blinds & doorways Once Monthly
H10 SHOWERS: Clean and sanitize floors, mats, walls, ceilings, partitions, and fixtures Five Times Weekly

KITCHEN/BREAKROOM
H11 Clean and sanitize sink, countertops and exterior of appliances with approved cleaner Two Times Weekly
H12 Clean & Sanitize all lunchroom tables, chairs and vending machines with approved cleaner Two Times Weekly
Redlands Regular Meeting of 02-21-23 Page 769 of 786
I:\cmo\Agreements\Quinmar Janitorial Services FY22-0127.doc-jm 34 H13 Empty all trash/recycle receptacles & replace trash liners as necessary Two Times Weekly H14 Dust/Sweep all hard surface floors with clean broom or treated dust mop Two Times Weekly H15 Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product Two Times Weekly
H16 Clean & vacuum air conditioning vents, baseboards, windowsills, window blinds & remove spider webs Once Monthly

LOBBIES, CORRIDORS, GENERAL OFFICES
H17 Dust all furniture, fixtures & equipment with approved cleaning product Two Times Weekly H18 Clean & sanitize all walls, partitions, light switches, baseboards & doors with approved cleaning product Two Times Weekly
H19 Dust/Sweep all hard surface floors with clean broom or treated dust mop Two Times Weekly H20 Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product Two Times Weekly
H21 Empty all trash/recycle receptacles & replace trash liners as necessary Two Times Weekly H22 Vacuum all carpeted areas (entry mats included) Two Times Weekly H23 Remove with vacuum spider webs from corners, baseboards, windowsills, window blinds & doorways. Twice Monthly
H34 DRINKING FOUNTAINS: Clean and sanitize Two Times Weekly H25 Clean & vacuum air conditioning vents Once Monthly
***THE REST OF THIS PAGE LEFT INTENTIONALLY BLANK***
Redlands Regular Meeting of 02-21-23 Page 770 of 786
I:\cmo\Agreements\Quinmar Janitorial Services FY22-0127.doc-jm 35 HILLSIDE MEMORIAL PARK
ITEM I
1540 ALESSDRO ROAD

CLEANING SHALL BE PERFORMED
AFTER 4:30 P.M. EVERY TUESDAY & FRIDAY

BATHROOMS ARE CLEANED SIX DAYS PER WEEK, TUESDAY THROUGH SUNDAY

BATHROOM
I1 Dust/Sweep all hard surface floors with clean broom or treated dust mop Six Times Weekly I2 Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product Six Times Weekly
I3 Empty all trash/recycle receptacles & replace trash liners as necessary Six Times Weekly I4 Clean & sanitize fixtures, mirrors, counters, doorknobs & chrome Six Times Weekly I5
Spot clean all walls, partitions, light switches & doors with approved cleaning product Six Times Weekly
I6 Refill all dispensers with approved paper/soap products Six Times Weekly I7 Remove with vacuum spider webs from corners, windowsills, window blinds & doorways Once Monthly

GENERAL OFFICES
I8 Dust all furniture, fixtures & equipment. Wipe down and vacuum couch and chairs in lobby area. Two Times Weekly
I9 Spot clean all walls, partitions, light switches, baseboards & doors with approved cleaning product. Sanitize lobby counter tops. Two Times Weekly I10 Dust/Sweep all hard surface floors with clean broom or treated dust mop Two Times Weekly I11 Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product Two Times Weekly
I12 Empty all trash/recycle receptacles & replace trash liners as necessary Two Times Weekly Redlands Regular Meeting of 02-21-23 Page 771 of 786
I:\cmo\Agreements\Quinmar Janitorial Services FY22-0127.doc-jm 36 I13 Remove with vacuum spider webs from corners, baseboards, windowsills, window blinds & doorways Two Times Weekly
I14 Vacuum all entry mats Two Times Weekly
I15 Clean plexi-glass on both sides in lobby Two Times Weekly I16 Clean & vacuum air conditioning vents Once Monthly

KITCHEN/BREAKROOM
I17 Clean & sanitize all walls, partitions, light switches, appliances, baseboards & doors with approved cleaning product Two Times Weekly
I18 Dust/Sweep all hard surface floors with clean broom or treated dust mop Two Times Weekly I19 Clean & Sanitize lunchroom tables, chairs, and vending machines with approved cleaner Two Times Weekly
I20 Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product Two Times Weekly
I21 Empty all trash/recycle receptacles & replace trash liners as necessary Two Times Weekly I22 Clean & sanitize fixtures, counter tops, doorknobs & chrome Two Times Weekly I23 Remove with vacuum spider webs from corners, baseboards, windowsills, window blinds & doorways Once Monthly
***THE REST OF THIS PAGE LEFT INTENTIONALLY BLANK***
Redlands Regular Meeting of 02-21-23 Page 772 of 786
I:\cmo\Agreements\Quinmar Janitorial Services FY22-0127.doc-jm 37 MUNICIPAL AIRPORT
ITEM K
1745 SESSUMS DRIVE

CLEANING SHALL BE PERFORMED
TUESDAY & FRIDAY AFTER 5:30 P.M.

HANGAR BATHROOM CLEANED FIVE DAYS PER WEEK, MONDAY THROUGH FRIDAY

HANGAR BATHROOM
K1 Dust/Sweep all hard surface floors with clean broom or treated dust mop Five Times Weekly K2 Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product Five Times Weekly
K3 Empty all trash/recycle receptacles & replace trash liners as necessary Five Times Weekly K4 Clean & sanitize fixtures, mirrors, counters, doorknobs & chrome Five Times Weekly K5 Spot clean all walls, partitions, light switches & doors with approved cleaning product Five Times Weekly
K6 Refill all dispensers with approved paper/soap products Five Times Weekly K7 Remove with vacuum spider webs from corners, windowsills & doorways Once Monthly

AIRPORT MANAGERS OFFICE
K8 Empty all trash/recycle receptacles & replace trash liners as necessary Two Times Weekly K9 Spot clean all walls, partitions, light switches, appliances, baseboards & doors with approved cleaning product Two Times Weekly
K10 Dust/Sweep all hard surface floors with clean broom or treated dust mop Two Times Weekly K11 Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product Two Times Weekly
K12 Dust all chairs, table legs and rungs, table tops, desktops, baseboards, ledges, & moldings Two Times Weekly
Redlands Regular Meeting of 02-21-23 Page 773 of 786
I:\cmo\Agreements\Quinmar Janitorial Services FY22-0127.doc-jm 38 PARK AVENUE POLICE STATION/JAIL
(CORPORATE YARD)
ITEM L
1270 W. PARK AVENUE
CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF 7:00 A.M. AND 5:00 P.M. 7 DAYS PER WEEK – INCLUDES RECORDS AND DISBATCH DEPARTMENT

BATHROOMS ARE CLEANED SEVEN DAYS PER WEEK MONDAY THROUGH SUNDAY

BATHROOMS, SHOWERS & LOCKER ROOMS
L1 Dust/Sweep all hard surface floors with clean broom or treated dust mop Seven Times Weekly L2
Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product Seven Times Weekly
L3 Empty all trash/recycle receptacles & replace trash liners as necessary Seven Times Weekly L4 Clean & sanitize fixtures, mirrors, counters, doorknobs & chrome Seven Times Weekly L5
Spot clean all walls, partitions, light switches & doors with approved cleaning product Seven Times Weekly
L6 Refill all dispensers with approved paper/soap products Seven Times Weekly L7
LOCKER ROOMS: Fully clean and sanitize sinks, mirrors, showers, shower floors, walls & ceilings with approved cleaning product Seven Times Weekly L8 LOCKER ROOMS: Wipe down all lockers with approved cleaner Seven Times Weekly L9
Remove with vacuum spider webs from corners, windowsills, window blinds & doorways Once Monthly

KITCHEN/BREAKROOM
L10 Clean and sanitize sink, countertops and exterior of appliances with approved cleaner Seven Times Weekly
L11 Clean & Sanitize lunchroom tables, chairs, and vending machines with approved cleaner Seven Times Weekly
L12 Empty all trash/recycle receptacles & replace trash liners as necessary Seven Times Weekly L13 Dust/Sweep all hard surface floors with clean broom or treated dust mop Seven Times Weekly Redlands Regular Meeting of 02-21-23 Page 774 of 786
I:\cmo\Agreements\Quinmar Janitorial Services FY22-0127.doc-jm 39 L14 Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product Seven Times Weekly
L15 Clean & vacuum air conditioning vents, baseboards, windowsills, window blinds & remove spider webs Once Monthly

LOBBIES, CORRIDORS, GENERAL OFFICES
L16 Dust all furniture, fixtures & equipment with approved cleaning product Seven Times Weekly L17 Spot clean all walls, partitions, light switches, baseboards & doors with approved cleaning product Seven Times Weekly
L18 Dust/Sweep all hard surface floors with clean broom or treated dust mop Seven Times Weekly L19 Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product Seven Times Weekly
L20 Empty all trash/recycle receptacles & replace trash liners as necessary Seven Times Weekly
L21 Vacuum all carpeted areas (entry mats included) Seven Times Weekly L22 Spot clean carpet as needed Seven Times Weekly
L23 Remove with vacuum spider webs from corners, baseboards, windowsills, window blinds, air conditioning vents & doorways. Once Monthly ***THE REST OF THIS PAGE LEFT INTENTIONALLY BLANK***
Redlands Regular Meeting of 02-21-23 Page 775 of 786
I:\cmo\Agreements\Quinmar Janitorial Services FY22-0127.doc-jm 40 LOCKUP FACILITY
L24 Clean and sanitize sink, toilet, all surfaces, all fixtures including doorknobs & benches Seven Times Weekly
L25 Dust mop or sweep all hard surface floors with a clean treated dustmop Seven Times Weekly L26 Empty all trash/recycle receptacles & replace trash liners as necessary Seven Times Weekly L27 Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product Seven Times Weekly
L28 Clean & vacuum air conditioning vents, baseboards, windowsills & remove spider webs Once Monthly
***THE REST OF THIS PAGE LEFT INTENTIONALLY BLANK***
Redlands Regular Meeting of 02-21-23 Page 776 of 786
I:\cmo\Agreements\Quinmar Janitorial Services FY22-0127.doc-jm 41 POLICE ADMINISTRATIVE OFFICES
ITEM M
30 CAJON STREET

CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF
3:00 P.M. & 5:00 P.M. EVERY TUESDAY & THURSDAY

BATHROOMS ARE CLEANED FIVE DAYS PER WEEK, MONDAY THROUGH FRIDAY

BATHROOMS
M1 Dust/Sweep all hard surface floors with clean broom or treated dust mop Five Times Weekly M2 Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product Five Times Weekly M3 Empty all trash/recycle receptacles & replace trash liners as necessary Five Times Weekly M4 Clean & sanitize fixtures, mirrors, counters, doorknobs & chrome Five Times Weekly M5 Spot clean all walls, partitions, light switches & doors with approved cleaning product Five Times Weekly M6 Refill all dispensers with approved paper/soap products Five Times Weekly M7
Remove with vacuum spider webs from corners, windowsills, window blinds & doorways Once Monthly

BASEMENT & KITCHEN/BREAKROOM
M8 Clean all walls, partitions, light switches, appliances, baseboards & doors with approved cleaning product Two Times Weekly
M9 Dust/Sweep all hard surface floors with clean broom or treated dust mop Two Times Weekly M10 Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product Two Times Weekly M11 Empty all trash/recycle receptacles & replace trash liners as necessary Two Times Weekly M12 Clean & sanitize fixtures, appliances, counter tops, doorknobs & chrome Two Times Weekly Redlands Regular Meeting of 02-21-23 Page 777 of 786
I:\cmo\Agreements\Quinmar Janitorial Services FY22-0127.doc-jm 42 M13 Vacuum all carpeted areas (entry mats included) Two Times Weekly M14 As needed, spot clean carpeted areas Two Times Weekly M15 DRINKING FOUNTAINS: Clean & sanitize Two Times Weekly

MAIN FLOOR & SECOND FLOOR OFFICES & COMMON AREAS
M16 Empty all trash/recycle receptacles & replace trash liners as necessary Two Times Weekly M17 Clean, disinfect and polish all drinking fountains, removing water marks, scale and splash marks on the sides and front Two Times Weekly
M18 Spot clean all walls, partitions, light switches, appliances, baseboards & doors with approved cleaning product Two Times Weekly
M19 Dust/Sweep all hard surface floors with clean broom or treated dust mop Two Times Weekly M20 Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product Two Times Weekly M21 Vacuum all carpeted areas (entry mats included))
Two Times Weekly
M22 Clean inside and out both sets of glass doors with approved cleaning product Two Times Weekly M23 As needed, spot clean carpeted areas Two Times Weekly M24 STAIRS: Sweep and mop stairs with approved cleaner Two Times Weekly M25 STAIRS: Clean stair railings and ledges with approved product Two Times Weekly M26 Clean & vacuum air conditioning vents Once Monthly
M27 Dust/vacuum all furniture, fixtures, equipment & accessories One Monthly M28 Dust high and low areas (pictures, clocks, partition tops, etc.) Once Monthly Redlands Regular Meeting of 02-21-23 Page 778 of 786
I:\cmo\Agreements\Quinmar Janitorial Services FY22-0127.doc-jm 43 POLICE SUB-STATION
ITEM N
1150 BROOKSIDE, #J1A

CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF
3:00 P.M. & 5:00 P.M. EVERY TUESDAY & THURSDAY

BATHROOMS ARE CLEANED FIVE DAYS PER WEEK, MONDAY THROUGH FRIDAY

BATHROOMS
N1 Dust/Sweep all hard surface floors with clean broom or treated dust mop Five Times Weekly N2 Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product Five Times Weekly N3 Empty all trash/recycle receptacles & replace trash liners as necessary Five Times Weekly N4 Clean & sanitize fixtures, mirrors, counters, doorknobs & chrome Five Times Weekly N5 Spot clean all walls, partitions, light switches & doors with approved cleaning product Five Times Weekly N6 Refill all dispensers with approved paper/soap products Five Times Weekly N7 Remove with vacuum spider webs from corners, windowsills & doorways Once Monthly

KITCHEN/BREAKROOMS
N8 Clean sink, countertops and exterior of appliances with approved cleaner Two Times Weekly N9 Damp wipe all lunchroom tables, chairs, and vending machines with approved cleaner Two Times Weekly N10 Empty all trash/recycle receptacles & replace trash liners as necessary Two Times Weekly N11 Dust/Sweep all hard surface floors with clean broom or treated dust mop Two Times Weekly N12 Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product Two Times Weekly Redlands Regular Meeting of 02-21-23 Page 779 of 786
I:\cmo\Agreements\Quinmar Janitorial Services FY22-0127.doc-jm 44 N13 Remove with vacuum spider webs from corners, baseboards, windowsills & doorways Once Monthly N14 Clean & vacuum air conditioning vents Once Monthly
Redlands Regular Meeting of 02-21-23 Page 780 of 786
I:\cmo\Agreements\Quinmar Janitorial Services FY22-0127.doc-jm 45 WASTEWATER TREATMANT PLANT
ITEM O
1950 Nevada Street
CLEANING SHALL BE PERFORMED SUNDAY, TUESDAY & THURSDAY AFTER 7:00 P.M.

BATHROOMS ARE CLEANED FIVE DAYS PER WEEK MONDAY THROUGH FRIDAY

BATHROOMS
O1 Dust/Sweep all hard surface floors with clean broom or treated dust mop Five Times Weekly O2 Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product Five Times Weekly O3 Empty all trash/recycle receptacles & replace trash liners as necessary Five Times Weekly O4 Clean & sanitize fixtures, mirrors, counters, doorknobs & chrome Five Times Weekly O5 Spot clean all walls, partitions, light switches & doors with approved cleaning product Five Times Weekly O6 Refill all dispensers with approved paper/soap products Five Times Weekly O7 SHOWERS: Clean and sanitize floors, walls, ceilings, faucets with approved cleaning product Five Times Weekly
O8 Remove with vacuum spider webs from corners, windowsills & doorways Once Monthly

KITCHEN AND BREAKROOM
O9 Clean and sanitize sink, countertops and exterior of appliances with approved cleaner Three Times Weekly
O10 Damp wipe all lunchroom tables, chairs and vending machines with approved cleaner Three Times Weekly
O11 Empty all trash/recycle receptacles & replace trash liners as necessary Three Times Weekly
O12 Dust/Sweep all hard surface floors with clean broom or treated dust mop Three Times Weekly
O13 Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product Three Times Weekly
O14 Clean & vacuum air conditioning vents, baseboards, windowsills & remove spider webs Once Monthly
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I:\cmo\Agreements\Quinmar Janitorial Services FY22-0127.doc-jm 46 LOBBIES, CORRIDORS, GENERAL OFFICES
O15 Dust all furniture, fixtures & equipment with approved cleaning product Three Times Weekly O16 Spot clean all walls, partitions, light switches, baseboards & doors with approved cleaning product Three Times Weekly
O17 Dust/Sweep all hard surface floors with clean broom or treated dust mop Three Times Weekly O18 Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product Three Times Weekly O19 Empty all trash/recycle receptacles & replace trash liners as necessary Three Times Weekly O20 Vacuum all entry mats Three Times Weekly
O21 Remove with vacuum spider webs from corners, baseboards, windowsills, window blinds & doorways. Once Monthly
O22 Clean & vacuum air conditioning vents Once Monthly
O23 DRINKING FOUNTAIN: Clean and sanitize Three Times Weekly Redlands Regular Meeting of 02-21-23 Page 782 of 786
I:\cmo\Agreements\Quinmar Janitorial Services FY22-0127.doc-jm 47 WATER PRODUCTION & OPERATIONS
ITEM P
955 Parkford Drive
CLEANING SHALL BE PERFORMED SUNDAY AND WEDNESDAY AFTER 7:00 P.M

BATHROOMS ARE CLEANED FIVE DAYS PER WEEK MONDAY THROUGH FRIDAY

BATHROOMS
P1 Dust/Sweep all hard surface floors with clean broom or treated dust mop Five Times Weekly P2 Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product Five Times Weekly
P3 Empty all trash/recycle receptacles & replace trash liners as necessary Five Times Weekly P4 Clean & sanitize fixtures, mirrors, counters, doorknobs & chrome Five Times Weekly P5 Spot clean all walls, partitions, light switches & doors with approved cleaning product Five Times Weekly
P6 Refill all dispensers with approved paper/soap products Five Times Weekly P7
Remove with vacuum spider webs from corners, windowsills, window blinds & doorways Once Monthly

KITCHEN/BREAKROOM
P8 Clean sink, countertops and exterior of appliances with approved cleaner Two Times Weekly P9 Clean & sanitize all lunchroom tables, chairs and vending machines with approved cleaner Two Times Weekly
P10 Empty all trash/recycle receptacles & replace trash liners as necessary Two Times Weekly P11 Dust/Sweep all hard surface floors with clean broom or treated dust mop Two Times Weekly P12 Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product Two Times Weekly
P13 Clean & vacuum air conditioning vents, baseboards, windowsills & remove spider webs Once Monthly
Redlands Regular Meeting of 02-21-23 Page 783 of 786
I:\cmo\Agreements\Quinmar Janitorial Services FY22-0127.doc-jm 48 LOBBIES, CORRIDORS, GENERAL OFFICES
P14 Dust all furniture, fixtures & equipment with approved cleaning product Two Times Weekly P15 Spot clean all walls, partitions, light switches, baseboards & doors with approved cleaning product Two Times Weekly
P16 Dust/Sweep all hard surface floors with clean broom or treated dust mop Two Times Weekly P17 Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product Two Times Weekly
P18 Empty all trash/recycle receptacles & replace trash liners as necessary Two Times Weekly P19 Vacuum all carpeted areas (entry mats included) Two Times Weekly P20 Remove with vacuum spider webs from corners, baseboards, windowsills & doorways. Once Monthly
P21 Clean & vacuum air conditioning vents Once Monthly
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Redlands Regular Meeting of 02-21-23 Page 784 of 786
I:\cmo\Agreements\Quinmar Janitorial Services FY22-0127.doc-jm 49 EXHIBIT "C"

FEE SCHEDULE

LOCATION MONTHLY
AMOUNT
Airport office, classroom, and Hangar Bathroom $ 600.00 Animal Shelter $ 900.00
Landfill Trailers $ 240.00
Carriage House $ 1200.00
Civic Center $ 3600.00
Community Center and Senior Center $ 5040.00
Contemporary Club $ 240.00
Corporate Yard All $ 1200.00
Hillside Cemetery $ 1200.00
Library $ 4320.00
EOC/Jail $ 4150.00
Police Administrative Offices $ 2110.00
Police Sub Station $ 395.00
Waste Water Treatment Plant $ 1080.00
Water Production and Operations $ 360.00
TOTAL PER MONTH $26,635.00
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Redlands Regular Meeting of 02-21-23 Page 785 of 786
I:\cmo\Agreements\Quinmar Janitorial Services FY22-0127.doc-jm 50 EXHIBIT "D"
WORKERS’ COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:
(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to selfinsure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his or her employees.

CHECK ONE
_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861). _____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificate of consent to self-insure, or a certification of workers’ compensation insurance.

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

QUINMAR JANITORIAL SERVICES, INC.

By: Date: ___________________
Max Quintana, Owner
Redlands Regular Meeting of 02-21-23 Page 786 of 786