CITY OF REDLANDS
CITY COUNCIL
A G E N D A
FEBRUARY 21, 2023
EDDIE TEJEDA
Mayor
PAUL T. BARICH
Mayor Pro Tempore
DENISE DAVIS
Council Member
JENNA
GUZMAN-LOWERY
Council Member
MARIO SAUCEDO
Council Member
***
JEANNE DONALDSON
City Clerk
ROBERT DAWES
City Treasurer
CHARLES M. DUGGAN JR.
City Manager
YVETTE M. ABICH GARCIA
City Attorney
5:00 p.m. Open Public Meeting, Public Comment (Closed Session) 6:00 p.m. Open Session (Public Meeting)
* * *
City Council Chambers
Civic Center, 35 Cajon Street, Redlands, California
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A G E N D A
The following information comprises the agenda for the regular meeting of the City Council of the City of Redlands at the times noted below in the City Council Chambers, Civic Center, 35 Cajon Street, Redlands, California, on:
TUESDAY, FEBRUARY 21, 2023
To join via Zoom on a computer, laptop, or smart device Please visit www.zoom.us, click on Join a Meeting
Enter the Meeting ID 824 4618 0187, then run the Zoom launcher To join via Zoom with audio only (cell phone or landline):
Dial 1-877-853-5247
Enter the Meeting ID 824 4618 0187
Should the City lose connectivity on Zoom, we will halt the meeting until it can be restored. To check on the status of remote connectivity in the event of an outage, go to the City’s website at www.cityofredlands.org or to the City’s Facebook page at @CityofRedlands or the Instagram page at @CityofRedlands_CityHall.
In the event the City cannot reestablish Zoom connectivity in a reasonable amount of time, the mayor will adjourn the meeting to a future date.
PLEASE NOTE: Anyone desiring to speak on an agendized item at this meeting may do so during the consideration of that item. Due to time constraints and the number of persons who may wish to give oral testimony, public comments will be limited to three (3) minutes.
To provide comment while participating from Council Chambers:
Although it is not required, speakers are encouraged to submit a "Speaker Sign Up Sheet" before the meeting is convened. Forms are available in the Office of the City Clerk or in Council Chambers.
After the meeting has convened, you may place the speaker form in the basket at the table along the north wall of the Chambers. Please do not disturb the City Clerk while the meeting is in progress.
To provide comment through Zoom (on a computer, laptop, or smart device):
Click the "Raise Hand" button and the moderator will unmute you when it is your turn to speak To provide comment via audio only (cell phone or landline):
Dial *9 to "Raise Hand". The moderator will identify you by your area code and last 3 numbers of your telephone number when it is your turn to speak.
PLEASE SILENCE CELL PHONES, PAGERS AND OTHER ELECTRONIC
COMMUNICATION DEVICES UPON ENTERING THE CHAMBERS
5:00 P.M.
A. Call City Council Meeting to Order.
B. Public Comment
(Any person wishing to provide public comment on a closed session matter may do so at this time.)
C. Recess City Council Meeting to a Closed Session
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1. Conference with legal counsel: Existing Litigation - Government Code §54956.9(d)(1) (City Attorney Garcia)
Four Cases:
Falconieri, et al. v. City of Redlands, San Bernardino Superior Court Case No.
CIVSB2114106
a.
Coyote Aviation, Inc. v. City of Redlands; San Bernardino Superior Court Case No. CIVDS 2203398
b.
City of Redlands v. Coyote Aviation, Inc., San Bernardino Superior Court, Case No.
LLTVA2200544
c.
d.Allen v. City of Redlands, San Bernardino Superior Court, Case No. CIVDS1908766
2. Conference with legal counsel: Anticipated Litigation - Government Code §54956.9(d)(2)(e)(3) (Assistant City Manager McConnell)
Four Cases:
Facts and circumstances: Consideration of Government Claims filed by: 1) James Carscadden 2) Michael Garcia; 3) Tim Mishodek; and 4) Danny Perez a.
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6:00 P.M.
D. Reconvene City Council Meeting
E. Invocation by Mayor Tejeda
Pledge of Allegiance by the Cram Elementary School Student Councilmembers, RUSD (In keeping with long-standing traditions of legislative invocations, this City Council meeting may include a brief invocation. Such invocations are not intended to proselytize or advance any one, or to disparage any other, faith or belief. Neither the City nor the City Council endorses any particular religious belief or form of invocation.) F. Closed Session Report
(No reportable action taken in closed session unless otherwise announced by the City Attorney at this time.)
G. Presentations
1. Redlands Pet Adoption (Redlands Animal Services)
H. Public Comment - City Council
(At this time, the City Council will provide an opportunity for the public to address them on any subject, within the jurisdiction of the City Council, which is not already scheduled on this agenda. However, any matter that requires action will be referred to staff for a report and possible action at a subsequent meeting. Comments will be limited to three {3} minutes.) I. Consent Calendar
(The following routine items have been recommended for approval and will be acted upon simultaneously unless separate discussion and/or action is requested by a Councilmember or a member of the audience.)
1. Approve the regular meeting minutes of February 7, 2023, and the Special Meeting Minutes of February 13, 2023 (City Clerk Donaldson)
2. Approve recommendations for appointments to the Parks and Recreation Advisory Commission (Mayor Tejeda)
3. Approve recommendation for a reappointment to the Human Relations Commission (Mayor Tejeda)
4. Approve recommendation for an appointment to the Airport Advisory Board (Mayor Tejeda and Mayor Pro Tem Barich)
5. Approve recommendation for appointments to the Street Tree Committee (Mayor Tejeda and Council Member Davis)
6. Approve recommendation for an appointment to the Traffic and Parking Commission (Mayor Tejeda and Council Member Guzman-Lowery)
7. Approve recommendation for appointment to the Citrus Preservation Commission (Mayor Tejeda and Council Member Saucedo)
8. Approve the Side Letter Agreement between the City of Redlands and Teamsters Local #1932 Recycled Paper
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8. Approve the Side Letter Agreement between the City of Redlands and Teamsters Local #1932 (Assistant City Manager McConnell)
9. Approve the Agreement with the San Bernardino County Sheriff's Office for access to the Sheriff's Department Automated Systems for a five-year term from July 1, 2022, through June 30, 2027, in the amount of $87,330 (Management Services/Finance Director Garcia)
10. Approve Additional Appropriations of 2021-22 Year-End Encumbrance and Carryover Balances (Management Services/Finance Director Garcia)
11. Approve the Professional Services Agreement with Chambers Group, Inc. to prepare an Initial Study/Negative Declaration or Mitigated Negative Declaration environmental document for a proposed temporary reservoir located at the Sunset Reservoir site for an amount not-to-exceed $65,234.50, and determination that approval of the Agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State's Guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)
12. Approve the Professional Services Agreement with Watearth, Inc. to perform Redlands Country Club drainage study for an amount not to exceed $67,974.50, and determine that approval of the agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)
13. Approve the Contract with Elecnor Belco, Inc. for boring and conduit installation associated with streetlight repair at 8th Street, West Fern Avenue, Church Street, Concord Lane and Reservoir Road, for an amount not to exceed $101,590, and determine that the project is exempt from environmental review pursuant to Section 15301(c) of the State's Guidelines implementing the California Environmental Quality Act (Assistant City Manager Boatman)
14. Adopt Resolution No. 8443 acknowledging the title transfer of the Redlands Good Nite Inn property from Good Nite Inn Redlands, Inc., a California corporation, to 1675 Industrial Park, LP, a Delaware limited partnership (Assistant City Manager Boatman)
15. Approve the Third Amendment to the City's Memorandum of Understanding with Colton-Redlands-Yucaipa Regional Occupation Program for the provision of temporary staffing services to support the City's Recreation and Senior Services Division in an amount not-to-exceed $75,000, and determine approval of this Amendment is exempt from environmental review pursuant to Section 15061(b)(3) of the State's Guidelines implementing the California Environmental Quality Act (Assistant City Manager Boatman)
16. Approve the request for in-kind support in the amount of $29,415 related to The Run Through Redlands event hosted by the Kiwanis Club of Redlands on March 5, 2023; temporary street closures related to the event, authorize the sale and consumption of alcoholic beverages at the event; and determine that the sale and consumption of alcoholic beverages at the event is categorically exempt from environmental review pursuant to Section 15061 (b)(3) of the state’s guidelines implementing the California Environmental Quality Act (Assistant City Manager Boatman)
17. Approve the Third Amendment to the Non-Professional Services Agreement with Tanko Streetlighting, Inc., extending the project completion deadline from March 1, 2023 to September 1, 2023 (Assistant City Manager Boatman)
J. Communications
1. Video Series: Working for You (Public Information Officer Baker) Recycled Paper
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2. Presentation and acceptance of the 2021-22 City of Redlands Annual Comprehensive Financial Report, and the Independent Accountants’ Report on Applying Agreed-Upon Procedures Related to the Article XIII-B Appropriations Limit Calculation (Management Services/Finance Director Garcia)
3. Annual Report of the Traffic and Parking Commission by Commissioner Cassie MacDuff (Municipal Utilities and Engineering Director Harris)
4. Annual Report of the Human Relations Commission by Commission Chair Ken Ford (Assistant City Manager McConnell)
5. Annual Report of the Street Tree Committee by Vice Chair Christine Sedmack (Assistant City Manager Boatman)
K. Public Hearings
1. Ordinance No. 2955 - Ordinance Text Amendment No. 365 (Mayor to declare meeting open as a public hearing)
Consideration of a determination of exemption pursuant to Sections 15060(c)(2), 15060(c)(3), and 15061(b)(3) of the California Environmental Quality Act Guidelines. a.
Public Hearing to consider Ordinance No. 2955 for Ordinance Text Amendment No. 365 to amend Title 18 (Zoning Regulations) of the Redlands Municipal Code to establish new development standards and operating standards for warehouse development projects within the City of Redlands, and require a Conditional Use Permit for new warehouse development projects in the Commercial Manufacturing (C-M), Light Industrial (M-1), General Industrial (M-2), and Industrial (I-P) zones.
(Development Services Director Desatnik)
b.
2. Appeal of Planning Commission's decision regarding entitlements for warehouse development located at 1980 West Park Avenue, Redlands (APN: 0292-153-20-000) By Appellant Lozeau Drury, LLP
(Mayor to declare meeting open as a public hearing)
Public hearing to consider an appeal of the Planning Commission's decision to approve the following entitlements for a warehouse development project on a 2.56-acre lot located at 1980 West Park Avenue, at the northeast corner of West Park Avenue and New Jersey Street (APN: 0292-153-20-0000), in the Commercial Industrial (EV/IC) district of the East Valley Corridor Specific Plan.
a.
1. A Socio-Economic Cost/Benefit Study prepared for the proposed project in accordance with Measure U.
2. Commission Review & Approval No. 949 to construct a new warehouse building totaling 48,079 square feet (42,579 square feet of warehouse space and 5,500 square feet of office space), and related site improvements including parking lot, driveways, landscape, lighting, walls, and utility connections. The project is exempt from environmental review in accordance with Section 15332 (In-Fill Development Projects) of the California Environmental Quality Act (CEQA) Guidelines.
3. Street Vacation No. 190 – A request to vacate excess public right-of-way that is two (2) feet wide and approximately 361.45 feet in length, along the western property line of the subject property along New Jersey Street. The street vacation proposal is exempt from environmental review in accordance with Section 15061(b)(3) of the California Environmental Quality Act (CEQA) Guidelines.
(Development Services Director Desatnik)
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L. New Business
1. Consideration of a recommendation to authorize the City Manager or his designee to solicit purchase offers and negotiate terms for the sale(s) of South Mountain Water Company shares owned by the City of Redlands (Municipal Utilities and Engineering Director Harris)
2. Consideration of the purchase of a 2023 Peterbilt Model 567 CNG Truck with an Altec AC23-95 Hydraulic Telescopic Crane from Altec Capital Services for the amount of $530,911 (Assistant City Manager Boatman)
3. Consideration of an Amendment to the Agreement with Applied LNG Technologies, LLC for an increase of the Initial Term cost to a not to exceed amount of $2,361,879, for a total agreement amount not to exceed $3,636,075, and an additional expense appropriation in the amount of $1,724,781 and a revenue appropriation in the amount of $2,123,345 for the Equipment Maintenance Fund and an additional expense appropriation in the amount of $236,655 for the Solid Waste Fund (Assistant City Manager Boatman)
4. Consideration of a Professional Services Agreement with Holt Architects, Inc. for design and construction management services of the City's new Safety Hall Facility for an amount not to exceed $2,235,000 and an additional appropriation of the same, and determination that approval of the agreement is exempt from the California Environmental Quality Act pursuant to Section 15061(b)(3) of the CEQA Guidelines (Assistant City Manager Boatman)
5. Consideration of the Agreement with Quinmar Janitorial, Inc. for city-wide, interim janitorial services for an amount not to exceed $58,977.50 and a Purchase Order for an amount not to exceed $47,562.50 (Assistant City Manager Chris Boatman) M. Individual Council Member Announcements and/or Reports on Activities (No collective discussion or action.)
N. Adjournment
The next regular meeting of the City Council will be held on March 7, 2023 Recycled Paper
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If you challenge any proposed development entitlement listed on this agenda in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at or prior to this public hearing.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Goutam Dobey, of the Municipal Utilities and Engineering Department at (909) 798-7584 ext 2. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
(28 CFR 35.102-35.104 ADA Title II)
Any writings or documents distributed to a majority of the City Council regarding an open session agenda item less than 72 hours before this meeting are available for public inspection at the City Clerk's Office or at the dais of the City Clerk once the open session begins.
Staff reports or other written documentation relating to items referred to on the agenda are available at the A. K. Smiley Public Library, 125 West Vine Street, Redlands, California, and on the City’s website referenced below.
Regular meetings are televised live on Redlands TV Channel 3 (Spectrum) and Channel 35 (Frontier) and re-broadcast at 7:00 P.M. the following Wednesday, Friday and Sunday; and at 9:00 A.M. Thursday, Saturday and Monday. Meetings are also streamed live and archived for later viewing on demand on the City’s website at www.cityofredlands.org. Agendas, staff reports and minutes of the City Council of the City of Redlands are available online at: www.cityofredlands.org.
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City Council Meeting I. 1.
DATE: 02/21/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the regular meeting minutes of February 7, 2023, and the Special Meeting Minutes of February 13, 2023 (City Clerk Donaldson)
MOTION:
I move to approve the regular meeting minutes of February 7, 2023, and the Special Meeting Minutes of February 13, 2023.
Attachments
Regular meeting minutes of February 7, 2023
Special Meeting Minutes of February 13, 2023
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MINUTES
Regular meetings of the City Council and the Board of Directors of the Successor Agency of the former Redevelopment Agency of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on February 7, 2023 at 5:00 P.M.
Present: Eddie Tejeda, Mayor
Paul Barich, Mayor Pro Tempore
Denise Davis, Council Member
Jenna Guzman-Lowery, Council Member
Mario Saucedo, Council Member
Staff: Janice McConnell, Assistant City Manager; Yvette M. Abich Garcia, City Attorney; Jeanne Donaldson, City Clerk; Chris Boatman, Assistant City Manager; Carl Baker, Public Information Officer; Chris Catren, Police Chief; Danielle Garcia, Management Services/Finance Director; Brian Desatnik, Development Services Director; John Harris, Municipal Utilities and Engineering Director; Rich Sessler, Fire Chief
Mayor Pro Tem Barich called the meeting to order and announced there were no closed session matters scheduled for the City Council to consider. The meeting was recessed at 5:00 P.M.
RECONVENE CITY COUNCIL MEETING
Mayor Tejeda reconvened the meeting at 6:00 P.M. and announced that comments could be presented in-person, via Zoom, via cell phone or landline. An invocation was provided by Mayor Pro Tempore Barich. The pledge of allegiance to the American flag was conducted by Franklin Elementary fourth and fifth graders who participate in the Friendly Helpers Program.
PRESENTATIONS
Redlands Pet Adoption
Animal Services Supervisor Jodi Kroeger and Animal Services Officer Kaitlyn Giroux introduced “Stede”, a three-year-old male German Shepherd mix who is available for adoption, along with forty-one other dogs, four cats and one bird at the Redlands Animal Shelter. Ms.
Kroeger informed the Council there had been thirteen dogs and six cats adopted in January 2023.
Proclamation Black History Month
Council Member Davis presented a Proclamation in celebration of Black History Month to Human Relations Commissioner Kenneth Ford and Jina Imani of The Artlands.
PUBLIC COMMENT
Elizabeth St Speed Limit - John Mills urged the Council to lower the speed limit on Elizabeth CC_SA_February 7, 2023
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Elizabeth St Speed Limit - John Mills urged the Council to lower the speed limit on Elizabeth Street, adding that a petition was signed by over 172 residents who consider the conditions to be unsafe for walking, cycling, parking and driving. The street has a number of twisting turns, lacks sidewalks in sections and falls within a school zone. He requested the Council support a 4-way stop sign proposed at Fountain and Elizabeth.
Step Up in Redlands - Reverend Raymond Moorehouse expressed his deep gratitude for the City Council's support of the Step Up in Redlands Project, a permanent supportive housing solution for homeless individuals, which recently began to welcome its first residents. He encouraged the City to be mindful about continuing support of residents as they will face new challenges.
Open Meetings - Dennis Bell complained that the City's Commission and Board meetings lacked transparency and offered spotty access due to the unreliability of Zoom connections.
Timing of Commissioner Term Limits - Andy Hoder raised a potential dilemma with the Street Tree Committee, as four members will be termed out before the committee's annual report can be delivered to Council.
CONSENT CALENDAR
Minutes
On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the minutes of the regular meeting of January 17, 2023.
Vote: 5 - 0 Passed
Boards, Commissions, Committees and Outside Agencies
On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the 2023 City Council Liaison assignments to the City's Boards, Commissions, Committees and Outside Agencies as presented in the staff report.
Vote: 5 - 0 Passed
Proclamation Celebrating Mahaparamashivaratri
On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the issuance of a proclamation declaring February 18, 2023 as the celebration of Mahaparamashivaratri in the City of Redlands as a gesture of support for those in our community who observe and celebrate this occasion.
Vote: 5 - 0 Passed
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Proclamation Celebrating Black History Month
On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the issuance of a proclamation declaring the month of February to be Black History Month in the City of Redlands.
Vote: 5 - 0 Passed
Resolution No. 8433 Remote Teleconference Meetings
On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, Resolution No. 8433 authorizing remote teleconference meetings by the City Council and all Boards, Commissions, and Committees of the City in accordance with Assembly Bill 361 (2021) for a period of 28 days or until the City Council adopts a Subsequent Resolution in accordance with Government Code section 54953(e)(3) or until the Governor terminates the State of Emergency whichever occurs first.
Vote: 5 - 0 Passed
Orange Blossom Trail Phase 3 Project Contract Amendment On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the Second Amendment to the Public Works Contract with Deark E&C, Inc. for the Orange Blossom Trail Phase 3 Project to extend the time for completion by sixty (60) calendar days.
Vote: 5 - 0 Passed
CFD Annual Levy Administration & Annexation Agreement Amendment On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously determined, by roll call vote, that approval of the contract amendment is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; approved the Third Amendment to the Agreement with Webb Municipal Finance, LLC increasing the total agreement amount to $86,500; and approved an additional appropriation of $33,577.59. On December 20, 2022, City Council approved the second amendment to the agreement with Webb Municipal Finance, LLC to change the City's representative, to extend the term of the agreement for 3 years through December 31, 2025, increasing the agreement from $56,500 to $86,500 and an additional appropriation of $33,577.59. However, it was discovered the second amendment did not include the increase from $56,500 to $86,500, which is reflected in this third amendment.
Vote: 5 - 0 Passed
Amending State Plan of Operation with Police Department On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Denise Davis, the CC_SA_February 7, 2023
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On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, an addendum amending the existing State Plan of Operation between the State and the Redlands Police Department, and authorized the Chief of Police to execute the addendum. This addendum amends the existing State Plan of Operation between the State and the Redlands Police Department and is herein referred to as the SPO Addendum. The SPO Addendum implements requirements found within Presidential Executive Order 14074 (Section 12), signed on May 25, 2022.
Vote: 5 - 0 Passed
Interlocal Agreement JAG Award
On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the Interlocal Agreement between the Town of Apple Valley, the Cities of Adelanto, Barstow, Chino, Colton, Fontana, Hesperia, Highland, Montclair, Ontario, Rancho Cucamonga, Redlands, Rialto, San Bernardino, Twentynine Palms, Upland, Victorville, and the County of San Bernardino concerning distribution of the 2022 Justice Assistance Grant Award; and approved an additional appropriation of $18,431 to the police department.
Vote: 5 - 0 Passed
Vermeer Stump Grinder Purchase
On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the purchase of a 2022 Vermeer Stump Grinder for the amount of $106,675.89.
Vote: 5 - 0 Passed
Art-On-State-Street Event
On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously determined, by roll call vote, that approval of the event is exempt from environmental review pursuant to Section 15311(c) of the State’s guidelines implementing the California Environmental Quality Act; and approved the special event and authorized the temporary closure of East State Street from 6th Street to 7th Street on March 19, 2023 for the Art-On-State-Street event hosted by the Redlands Art Association.
Vote: 5 - 0 Passed
Solid Waste Compliance Software
On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the sole source purchase with Citizen Communications DBA Recyclist for Solid Waste compliance software for the amount of $34,390.
Vote: 5 - 0 Passed
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California Market Match Program Grant Acceptance
On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously accepted, by roll call vote, the California Market Match Program Grant through the Ecology Center in the amount of $5,200; approved an additional appropriation of $5,200; and approved an in-kind service match of $8,914.25. An in-kind match in the amount of $8,914.25 will be fulfilled through staff time at the market distributing and redeeming the SNAP EBT and Market Match incentives, along with administering the grant.
The term of this grant is from January 1, 2023, through December 31, 2024.
Vote: 5 - 0 Passed
Amending Contract Joslyn Senior Center Renovation Project On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously determined, by roll call vote, that approval of the agreement is exempt from an environmental review pursuant to Section 15061 of the State's CEQA guidelines; and approved the First Amendment to the Public Works Contract with Armstrong Cal Builders, Inc. for the Joslyn Senior Center Renovation Project to extend the time for completion by one hundred fifty (150) calendar days.
Vote: 5 - 0 Passed
Annual Report Citrus Preservation Commission
On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, to receive and file the Annual Report of the Citrus Preservation Commission by Chairman Michael Day as attached to the staff report.
Vote: 5 - 0 Passed
COMMUNICATIONS
2023 Council Members Academy Conference Report
Council Member Saucedo attended the League of California Cities New Mayors and Council Member Academy held February 1-3, 2023 in Universal City and reported on the organization's mission and goals. He briefly described the intensive three-day conference which included courses related to land use policies, financing, the Brown Act and bullying. In addition, he highlighted one session in particular, entitled "City of Dysfunction Junction", a situational performance that was not only entertaining but educational as well.
Council Member Davis announced that she and City Manager Duggan were honored to be panelists at the conference, and they presented to hundreds of people on the main stage regarding "Developing an Effective City Council and City Manager Team".
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Annual Report Airport Advisory Board
Vice Chair Jason Golembeski, of the Airport Advisory Board (AAB), presented the annual report of accomplishments for 2022. The Board consists of several members who possess many years of aviation experience, and they are passionate about the airport and their work to improve the facility. Their goal is to make it safer, to advise the Council on airport related decisions and to act as the conduit between the aviation community and the City Council.
Accomplishments included the formation of a safety committee, assessment of wildlife mitigation, Amazon fly overs and the development of a website update. Looking ahead to 2023, the Board will continue to review safety at the airport, continue to address the airspace incursion problem, complete the review of the Airport Layout Plan and continue to grow interest in the airport among the community. Mayor Tejeda and Council Member Davis thanked Mr. Golembeski for his thorough report and his dedication to serving the City.
San Bernardino Regional Housing Trust
Assistant City Manager Boatman introduced Monique Arellano, Council of Governments and Equity Programs Manager, with the San Bernardino Council of Governments, who delivered a presentation on the San Bernardino Regional Housing Trust (SBRHT). The SBRHT will be established by the San Bernardino Council of Governments and intends to provide significant funding and affordable housing development interests in the San Bernardino region. She provided an overview of SBRHT's goals and visions.
The City of Redlands anticipates that SBCTA/SBCOG will administer SBRHT and that each participating party shall make annual contributions toward the budgeted administrative costs of SBRHT. In return, SBRHT will provide services and support to the region and its parties to carry out the purpose of SBRHT. She explained the attached letter of intent was not a commitment, it was provided to identify interest in the participation and further the planning for the establishment of the SBRHT. Final commitment to join the SBRHT will be brought back to the City Council at a later date for consideration and be subject to approval, funding availability, and other factors. Other discussion points included the creation of a Joint Powers Agreement, board member structure and terms, best practices of models already established, benefits of an early commitment from agencies and the positive long term housing benefits for the community. Council Members were in support of the program.
On motion of Council Member Mario Saucedo, seconded by Council Member Denise Davis, the City Council unanimously authorized, by roll call vote, the submittal of the letter of intent to participate in the San Bernardino Regional Housing Trust to be established by the San Bernardino Council of Governments.
Vote: 5 - 0 Passed
NEW BUSINESS
2023-2024 CDGB Program
Tricia Munoz, of Development Services, presented staff's recommendation for FY 2023-2024 CC_SA_February 7, 2023
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Tricia Munoz, of Development Services, presented staff's recommendation for FY 2023-2024 Community Development Block Grant Program (CDBG). In response to this year's NOFA, the City received a total of six eligible PSA applications totaling $99,000 in funding requests and staff is recommending funding for all six requests at $8,506 each. One CIP project was submitted and deemed eligible. It provides for the continued rehabilitation of the Joslyn Senior Center, which includes improvements to the customer service counter and computer lab, to be funded in the amount of $289,210. This project will address compliance with the Americans with Disabilities Act requirements.
On motion of Council Member Mario Saucedo, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, to direct staff to prepare the 2023-2024 Community Development Block Grant Program Cooperating City Recommended Projects Form using the recommendation in this report and submit it to the County of San Bernardino Community Development and Housing Division prior to the February 24, 2023, deadline. The recommendations include: $289,210 for Redlands Project: Joslyn Senior Center Rehabilitation Project - Additional ADA Improvements; $8,506 for each of the following PSAs: Family Service Association of Redlands-Housing and Food; Boys & Girls Club of Greater Redlands-Family Strengthening; YMCA of the East Valley-Legal Aid; Steps 4 Life-Transitional Supportive Housing; Partners Against Violence-Supportive Services/Victims of Violence; The Blessing Center-Transitional Housing.
Vote: 5 - 0 Passed
Purchase Solid Waste Collection Vehicles
Assistant City Manager Boatman reviewed the purchase and replacement of five solid waste collection vehicles from Rush Truck Centers in an amount not-to-exceed $2,278,102.70. Of the City’s 43 solid waste vehicles, 19 have exceeded American Public Works Association (APWA) standards and need replacement. The global issue in the parts and labor supply chain is affecting all Heavy Duty OEM Truck Manufactures in North America and currently, the production of truck chassis has been cut back by 50%, resulting in a lead time for specialized truck builds between 12 to 18 months. The recommendation to purchase the five solid waste collection vehicles at this time is to fulfill equipment needs over the next two years.
On motion of Council Member Mario Saucedo, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously approved, by roll call vote, the purchase and replacement of five solid waste collection vehicles from Rush Truck Centers in an amount not-to-exceed $2,278,102.70.
Vote: 5 - 0 Passed
Contract Award Prospect Park Lighting Upgrades Project
Staff requested this item be pulled from the agenda. The matter will be rescheduled for an upcoming City Council meeting.
COUNCIL MEMBER ANNOUNCEMENTS AND ACTIVITIES
Mayor Tejeda addressed attendees of the Lincoln Pilgrimage.
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Mayor Tejeda addressed attendees of the Lincoln Pilgrimage.
Mayor Pro Tem Barich attended the Pet Palooza animal adoption event hosted by Redlands Chrysler Dodge Jeep Ram and enjoyed the Lincoln Shrine Open House and Civil War Re-Enactment.
Council Member Davis attended the 3rd annual Black History group art show, curated by Gina Imani at The Artlands. She and Council Member Saucedo represented the City at the Santa Ana River Trail Phase III Groundbreaking Ceremony, and she participated in the meeting of the Climate Policy Council where attendees were joined by special guests, James and Deborah Fallows.
2023 Homeless-Point in-Time Count - Council Members Guzman-Lowery and Saucedo were pleased to participate in PITC held on January 26 with over 80 volunteers who conducted the annual count.
Council Member Saucedo attended a Water Policy Advisory Commission meeting with Director Harris and he challenged his colleagues to participate in the Community Emergency Response Team (CERT) training and become certified.
ADJOURNMENT
There being no further action required the meeting adjourned at 7:15 P.M. The next regular meeting of the City of Redlands City Council will be held on February 21, 2023.
SUCCESSOR AGENCY OF THE FORMER REDEVELOPMENT AGENCY OF THE CITY OF REDLANDS
Chairman Tejeda called the meeting to order and offered anyone present the opportunity to address the Board on any subject not already on the agenda, within the jurisdiction of the Successor Agency.
PUBLIC COMMENT
None forthcoming
Minutes
On motion of Vice Chair Barich, seconded by Board Member Davis, the minutes of the regular meeting of December 6, 2022 were unanimously approved by roll call vote.
Vote: 5 - 0 Passed
ADJOURNMENT
There being no further business, the Successor Agency Board of Directors' meeting was adjourned at 7:16 P.M. The next regular meeting of the Agency will be held on March 7, 2023.
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MINUTES
Special meeting of the City Council of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on February 13, 2023 at 6:00 P.M.
Present: Eddie Tejeda, Mayor
Paul Barich, Mayor Pro Tempore
Denise Davis, Council Member
Jenna Guzman-Lowery, Council Member
Mario Saucedo, Council Member
Staff: Charles M. Duggan, Jr., City Manager; Yvette M. Abich Garcia, City Attorney; Jeanne Donaldson, City Clerk; Janice McConnell, Assistant City Manager; Chris Boatman, Assistant City Manager; Carl Baker, Public Information Officer; Chris Catren, Police Chief; Danielle Garcia, Management Services/Finance Director; Brian Desatnik, Development Services Director; John Harris, Municipal Utilities and Engineering Director; Rich Sessler, Fire Chief
Mayor Tejeda called the meeting to order at 6:00 P.M. and explained that comments could be presented in-person, via Zoom, via cell phone or landline. He offered the public an opportunity to provide comment on any subject within the jurisdiction of the City Council, which is not already scheduled on this agenda.
PUBLIC COMMENT
State Housing Report Card - Dennis Bell pointed out the Redlands Daily Facts reported that most cities were failing to meet the state's housing mandate and they continue to struggle to provide affordable housing. He said the results were simply pathetic.
STUDY SESSION WORKSHOP
California Assembly Bill 2449
Project Manager Ross Wittman summarized California Assembly Bill 2449 (AB 2449) relating to teleconferencing guidelines for open meetings and explained that Governor Newsom signed AB 2449 in September 2022 with the bill taking effect beginning in January 2023. The bill authorized a local agency to use teleconferencing without complying with the traditional teleconferencing requirements of the Brown Act that requires: Each teleconference location be identified in the notice and agenda; and each teleconference location be accessible to the public.
The new legislation allows local agencies to comply with the aforementioned Brown Act provisions provided at least a quorum of the members of the legislative body participate in person from a singular physical location clearly identified on the agenda that is open to the public and situated within the local agency’s jurisdiction. Under this exception and until AB 2449 expires on January 1, 2026, members of the legislative body are authorized to participate remotely under two specified circumstances, “just cause” or “emergency circumstances". He defined the terms and noted that whether it be the Just Cause or Emergency Circumstances Special CC_February 13, 2023
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defined the terms and noted that whether it be the Just Cause or Emergency Circumstances exception, any Council Member may not attend remotely for more than 3 consecutive months or 20 percent of the regular meetings within a calendar year. The maximum number of meetings a Council Member may teleconference under AB 2449 is 4 meetings per calendar year.
As public comment, Dennis Bell listed his frustrations with Zoom to include the public's inability to consistently access meetings and the lack of toll-free phone numbers for the public. Tracy Wise reminded the Council that zoom had provided a new tool to allow for more public engagement and promote transparency. Zoom caller Stephanie added that she regularly attended meetings via zoom as a way to participate and stay informed and she urged the Council to continue offering this as an option for the public.
Council Members presented their opinions and perspectives on AB 2449 teleconferencing guidelines. They touched on topics including the value of increasing public participation, the provision of greater flexibility for Council Members when attending meetings and the maximum number of meetings a Council Member may teleconference (limit of 4 per year).
Mayor Pro Tem Barich said he was not a fan of Zoom and instead, preferred in-person meetings with the public speaking directly to the Council. Staff recommended the Planning Commission follow City Council direction and that all other Commissions and Boards follow traditional Brown Act teleconferencing rules.
On motion of Council Member Jenna Guzman-Lowery, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, to continue the use of Zoom for all meetings of the City Council and the Planning Commission in order to comply with teleconferencing requirements as described in California Assembly Bill 2449; and authorized all other Commissions, Boards and Committees to follow traditional Brown Act teleconferencing rules.
Vote: 5 - 0 Passed
Priority Projects Review
City Manager Duggan provided a brief review of staff's progress relating to three projects already identified by the City Council. He explained the purpose of the workshop tonight was to discuss and prioritize further projects and, if necessary, ask for additional direction and clarification from the full Council. Prioritizing projects allows the City to focus finite staff time on items the full City Council wishes to pursue and in which order. Mayor Tejeda recommended that if any of these projects could be rolled into existing work already assigned to staff, it would be ideal. Thirty-one projects were listed as "Not Prioritized" and the City Manager briefly reviewed each one, while Council Members added comments and offered suggestions. The list was revaluated and modified in real time as a result of Council input. It was also noted the list was a living, dynamic document which could be altered. Mayor Pro Tem Barich asked to add the following projects: Texonia Park improvements to accommodate the 2023 fall season of Jr. All American Football League; Possible conversion of Clement Middle School tennis courts to pickle ball courts; and Dog Park lighting installation.
ADJOURNMENT
There being no further action the special meeting adjourned at 8:10 P.M.
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City Council Meeting I. 2.
DATE: 02/21/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve recommendations for appointments to the Parks and Recreation Advisory Commission (Mayor Tejeda)
MOTION:
I move to reappoint Douglas Gonzales and Adam Hebden to each serve additional four-year terms, ending March 1, 2027, on the Parks and Recreation Advisory Commission.
1. I move to appoint Roy Cencirulo to serve a four-year term, ending March 1, 2027, on the Parks and Recreation Advisory Commission
2. RECOMMENDATION:
It is recommended by Mayor Tejeda that the City Council consider these appointments to the Parks and Recreation Advisory Commission.
DISCUSSION:
Three seats of the Parks and Recreation Advisory Commission reach their term expiration on March 1, 2023. Commissioner Earl Johnson has completed two terms and is uninterested in pursuing a third. Commissioners Gonzales and Hebden are eligible and interested in seeking reappointment for a second term.
In January, the City issued a public notice soliciting applications for the Parks and Recreation Advisory Commission. The public notice was concurrently aired on Redlands TV and posted on the community bulletin board at the A. K. Smiley Public Library. The local newspapers also received distribution of the public notice. Eight applications were received in response to the Public Notice and two applications from a previous notice were included for consideration of appointment.
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The Parks and Recreation Advisory Commission consists of seven members as follows:
Douglas Gonzales
Adam Hebden
Scott Carlson
Vacant
Joanne Lessard
Justin Weekley
Nikita Jos (student)
ALTERNATIVE:
The City Council may choose not to support the recommendation and direct staff to seek further applications for consideration.
SUBMITTED BY:
Janice McConnell, Assistant City Manager
REVIEWED BY:
Charles M. Duggan, Jr., City Manager
PREPARED BY:
Jennifer Macias, Management Analyst
Attachments
Parks & Rec Public Notice
Parks & Rec Applications
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City Council Meeting I. 3.
DATE: 02/21/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve recommendation for a reappointment to the Human Relations Commission (Mayor Tejeda)
MOTION:
I move to reappoint Kenneth Ford to serve another four-year term on the Human Relations Commission ending March 5, 2027.
RECOMMENDATION:
It is recommended by Mayor Tejeda that the City Council consider the reappointment of Kenneth Ford to the Human Relations Commission. In accordance with Redlands Municipal Code Section 2.66.020, nominations to this Commission are made on a rotational basis by members of the City Council.
It is Mayor Tejeda's turn to nominate an individual to serve on this commission.
DISCUSSION:
The term of Commissioner Kenneth Ford will expire on March 5, 2023.
Commissioner Ford is eligible and seeking reappointment.
In January, the City issued a public notice soliciting applications for the Human Relations Commission. The public notice was concurrently aired on Redlands TV and posted on the community bulletin board at the A. K. Smiley Public Library. The local newspapers also received distribution of the public notice.
The City received two applications from residents interested in serving on this commission, and had two from a previous posting.
The Human Relations Commission consists of nine members as follows:
Claudia Ruiz
Vanesa Annaguey-Aranda
Roy George
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Matthew Maiberger
Shaheen Zakaria
Kenneth Ford - Expires 3/5/23
Julie Houston
Gail Howard
Kelechi Amobi (Student)
ALTERNATIVES:
The City Council may choose not to support the recommendation and direct staff to seek additional applications for consideration.
SUBMITTED BY:
Janice McConnell, Assistant City Manager
REVIEWED BY:
Charles M. Duggan, Jr., City Manager
PREPARED BY:
Jennifer Macias, Management Analyst
Attachments
Human Relations Public Notice
Human Relations Applications
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X - Address Verified
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CITY OF REDLANDS
COMMISSION APPLICATION F'ORM
(Please note that this form is a public record that may be subject to disclosure upon request.) COMMISSION\BOARD APPLIED FOR
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City Council Meeting I. 4.
DATE: 02/21/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve recommendation for an appointment to the Airport Advisory Board (Mayor Tejeda and Mayor Pro Tem Barich)
MOTION:
I move to appoint Karl Grove to serve the remainder of a four-year term on the Airport Advisory Board ending May 1, 2025.
RECOMMENDATION:
Pursuant to the Redlands Municipal Code, appointments to this board are made by the Mayor and approved by the City Council. However, Mayor Tejeda has expressed his desire to rotate recommendations for commission/board appointments among the City Council members. Mayor Pro Tem Barich has been delegated authority by Mayor Tejeda to make the recommendation for this appointment. It is recommended by Mayor Tejeda and Mayor Pro Tem Barich that Karl Grove serve the remainder of a four-year term on the Airport Advisory Board ending May 1, 2025.
DISCUSSION:
Airport Advisory Board member David Raley resigned from the board before the expiration of his term. In January, the City issued a public notice soliciting applications for the Airport Advisory Board. The public notice was concurrently aired on Redlands TV and posted on the community bulletin board at the A. K.
Smiley Public Library. The local newspapers also received distribution of the public notice. Two new applications were received and four applications from a previous posting were included for consideration. After reviewing all applications, Karl Grove is recommended to serve the remainder of the four-year term ending on May 1, 2025.
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The Airport Advisory Board consists of seven members as follows:
Vacant
Jason Golumbeski
Thomas Cook
Nathan Freeman
Robert Pearce
James Douglas Pickens
Deborah Forthun
ALTERNATIVE:
The City Council may choose not to support the recommendation and direct staff to seek further applications for consideration.
SUBMITTED BY:
Janice McConnell, Assistant City Manager
REVIEWED BY:
Charles M. Duggan, Jr., City Manager
PREPARED BY:
Jennifer Macias, Management Analyst
Attachments
Airport Advisory Public Notice
Airport Advisory Applications
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City Council Meeting I. 5.
DATE: 02/21/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve recommendation for appointments to the Street Tree Committee (Mayor Tejeda and Council Member Davis)
MOTION:
I move to reappoint Lorraine Enriquez to serve an additional four-year term on the Street Tree Committee ending February 16, 2027; and
1. I move to appoint Adrian Asencion, Kelly Covey, and Bettina McLeod to each serve four-year terms on the Street Tree Committee ending February 16, 2027.
2. RECOMMENDATION:
It is recommended by Mayor Tejeda and Council Member Davis that the City Council consider these appointments to the Street Tree Committee.
Pursuant to Resolution No. 6249, appointments to this committee are made by the Mayor and approved by the City Council. However, Mayor Tejeda has expressed his desire to rotate recommendations for appointments among the City Council Members; therefore, Council Member Davis has been delegated authority by Mayor Tejeda to make the recommendation for these appointments.
DISCUSSION:
The terms of committee members Janet Ward, Andrew Hoder, Lorraine Enriquez, and Gus Ortega expired on February 16, 2023. Committee member Enriquez is eligible to serve an additional term and is seeking reappointment.
Council Member Davis is recommending the appointments of Adrian Asencion, Kelly Covey, and Bettina McLeod to fill the vacancies left by committee members Ward, Ortega, and Hoder. In January, the City issued a public notice soliciting applications for the Street Tree Committee. The public notice was concurrently aired on Redlands TV and posted on the community bulletin board at the A. K. Smiley Public Library. The local newspapers also received Redlands Regular Meeting of 02-21-23 Page 52 of 786
at the A. K. Smiley Public Library. The local newspapers also received distribution of the public notice. A total of four applications were received.
The Street Tree Committee consists of seven members as follows:
Lorraine Enriquez
Vacant
Vacant
Christine Sedmack
Paul Hodson
Vacant
Jessica Barrios
SUBMITTED BY:
Janice McConnell, Assistant City Manager
REVIEWED BY:
Charles M. Duggan, Jr., City Manager
PREPARED BY:
Jennifer Macias, Management Analyst
Attachments
Street Tree Public Notice
Street Tree Applications
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City Council Meeting I. 6.
DATE: 02/21/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve recommendation for an appointment to the Traffic and Parking Commission (Mayor Tejeda and Council Member
Guzman-Lowery)
MOTION:
I move to appoint Andrew Hoder to serve the remainder of a four-year term on the Traffic and Parking Commission ending December 20, 2024.
RECOMMENDATION:
It is recommended by Mayor Tejeda and Council Member Guzman-Lowery that the City Council consider this appointment to the Traffic and Parking Commission. Pursuant to the Redlands Municipal Code, appointments to this commission are made by the Mayor and approved by the City Council. However, Mayor Tejeda has expressed his desire to rotate recommendations for commission/board appointments among the City Council Members; therefore, Council Member Guzman-Lowery has been delegated authority by Mayor Tejeda to make the recommendation for these appointments.
DISCUSSION:
Traffic and Parking Commissioner Anna Jaiswal resigned from the board before the expiration of her term. In January, the City issued a public notice soliciting applications for the Traffic and Parking Commission. The public notice was concurrently aired on Redlands TV and posted on the community bulletin board at the A. K. Smiley Public Library. The local newspapers also received distribution of the public notice. Two new applications were received for consideration. After reviewing all applications, Andrew Hoder is recommended to serve the remainder of the four-year term ending on December 20, 2024.
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The Traffic and Parking Commission consists of six members as follows:
Marc Tran
Kavin Morningstar
Bill Waddell
Vacant
Cassie MacDuff
Eric Shamp
Johnathan Ghazal (student)
ALTERNATIVE:
The City Council may choose not to support the recommendation and direct staff to seek further applications for consideration.
SUBMITTED BY:
Janice McConnell, Assistant City Manager
REVIEWED BY:
Charles M. Duggan, Jr., City Manager
PREPARED BY:
Jennifer Macias
Attachments
Traffic & Parking Public Notice
Traffic & Parking Applications
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Verified Address
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City Council Meeting I. 7.
DATE: 02/21/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve recommendation for appointment to the Citrus Preservation Commission (Mayor Tejeda and Council Member Saucedo)
MOTION:
I move to appoint John Smith to serve the remainder of a four-year term on the Citrus Preservation Commission ending April 16, 2026.
RECOMMENDATION:
It is recommended by Mayor Tejeda and Council Member Saucedo that the City Council consider this appointment to the Citrus Preservation Commission.
Pursuant to the Redlands Municipal Code, appointments to this commission are made by the Mayor and approved by the City Council. However, Mayor Tejeda has expressed his desire to rotate recommendations for commission/board appointments among the City Council Members; therefore, Council Member Saucedo has been delegated authority by Mayor Tejeda to make the recommendation for this appointment.
DISCUSSION:
One vacant seat exists on the Citrus Preservation Commission due to the resignation of Commissioner Marc Shaw, whose term expires on April 16, 2026. A public notice requesting interested residents to submit an application for the Citrus Preservation Commission was issued on January 9, 2023. In addition, the public notice was concurrently aired on Redlands TV and posted at the community bulletin board at the A. K. Smiley Public Library. The local newspapers also received distribution of the public notice. The City received three applications from residents interested in serving on this commission. Four additional applications were included from recent postings.
The Citrus Preservation Commission consists of seven members as follows:
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The Citrus Preservation Commission consists of seven members as follows:
Rolland Moore
Heather Ross
Vacant
Michael Day
Thomas Lanza
Roger Hardy
Jack Steward
ALTERNATIVES:
The City Council may choose not to support the recommendation and direct staff to seek further applications for consideration.
SUBMITTED BY:
Janice McConnell, Assistant City Manager
REVIEWED BY:
Charles M. Duggan Jr., City Manager
PREPARED BY:
Jennifer Macias, Management Analyst
Attachments
Citrus Preservation Public Notice
Citrus Preservation Applications
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City Council Meeting I. 8.
DATE: 02/21/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the Side Letter Agreement between the City of Redlands and Teamsters Local #1932 (Assistant City Manager McConnell) MOTION(S):
If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:
I move to approve the side letter agreement between the City of Redlands and Teamsters Local #1932.
RECOMMENDATION:
Staff recommends City Council approve the side letter of agreement between the City of Redlands and Teamsters Local #1932.
DISCUSSION:
The City recognizes that it is becoming increasingly difficult to hire and retain qualified employees across the organization. The City currently has 95 vacancies. In addition, the employee turnover rate is 15.8% which is a 6.3% increase over the same period last year. In an effort to retain staff, the City is offering a $3,500 retention bonus to its employees.
The City met and conferred with Teamsters Local #1932 and agreed to the terms as set forth in the attached side letter. Eligible employees will receive the retention bonus within 60 days of approval. All other provisions of the Memorandum of Understanding between the City and Teamsters Local #1932 are unaffected by this agreement.
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ALTERNATIVES:
N/A
STRATEGIC PLAN:
N/A
SUBMITTED BY:
Assistant City Manager McConnell
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:
Elizabeth Marin, HR Manager
Fiscal Impact
Fiscal Year: 2022/2023
Revenue Generating: No
Appropriation Required Y/N: No
Budgeted Y/N: Yes
Discussion:
The cost of the retention bonus for Teamsters Local #1932 is $738,500. Salary savings will be used to cover this cost.
Attachments
Side Letter Agreement
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LCW_DMS\RE035\041\10269866.v1-11/1/22
CITY OF REDLANDS AND TEAMSTERS LOCAL #1932
SIDE LETTER OF AGREEMENT (2023)
This Side Letter of Agreement amending the July 1, 2018 — June 30, 2023 Memorandum of Understanding between Teamsters Local #1932 and the City of Redlands ("City") is made and entered into this 21st day of February, 2023. Teamsters and the City are sometimes individually referred to herein as a "Party" and, together, as the "Parties."
RECITALS
WHEREAS, Teamsters and the City agreed to a Memorandum of Understanding ("Teamsters MOU") for the period of July 1, 2018 to June 30, 2023; and WHEREAS, the Parties now wish to agree to a one-time, $3,500 Retention Bonus; and WHEREAS, representatives of the City and Teamsters have met and conferred in good faith, and now wish to effect this change with respect to the Teamsters MOU; NOW, THEREFORE, in consideration of the mutual promises contained herein, Teamsters and the City agree as follows:
AGREEMENT
Effective within 60 days following approval and adoption of this Side Letter Agreement, the City will provide a one-time $3,500 Retention Bonus for all active employees on payroll at the time of the payout, excluding any employees who received a hiring incentive after October 1, 2022.
CITY OF REDLANDS TEAMSTERS LOCAL #1932
_______________________________ _______________________________ Eddie Tejeda, Mayor Rich Smith, Business Agent
Attest:
_______________________________
Jeanne Donaldson, City Clerk
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City Council Meeting I. 9.
DATE: 02/21/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the Agreement with the San Bernardino County Sheriff's Office for access to the Sheriff's Department Automated Systems for a five-year term from July 1, 2022, through June 30, 2027, in the amount of $87,330 (Management Services/Finance Director Garcia)
MOTION(S):
If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:
I move to approve the agreement for access to Sheriff's Department Automated Systems between the City of Redlands and San Bernardino County Sheriff's Office for a five-year term from July 1, 2022 through June 30, 2027 in the amount of $87,330.
RECOMMENDATION:
Staff recommends Council approve the Sheriff's Automated Systems Agreement between the City of Redlands and San Bernardino County Sheriff's Office for a five-year term from July 1, 2022 through June 30, 2027 in the amount of $87,330.
DISCUSSION:
The Agreement for the Sheriff's Automated Systems allows the Sheriff, acting as the administrator of the California Law Enforcement Telecommunications System (CLETS), to serve as the agent responsible for the exchange of criminal offender record information and other criminal justice information between the Redlands Police Department, the Sheriff, and statewide criminal justice agencies. In addition, it provides for the Sheriff to facilitate the interchange of computerized criminal history data between various agencies and the following databases:
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Federal Bureau of Investigation (FBI)
National Crime Information Center (NCIC)
National Law Enforcement Telecommunications System (NLETS) CA Department of Justice, Racial & Identity Profiling Act (RIPA) Stop Data Collection System (Staging)
Stop Data Collection System (Production)
CA Gang System (CalGang)
CA Sex and Arson Registry (CSAR)
Sentencing, Monitoring, Apprehending, Registering & Tracking (SMART) Justice system
Department of Motor Vehicles (DMV)
CA Law Enforcement Telecommunications System (CLETS)
Super Name Search network
Crime Web/Mugshot System
Identix-Cal ID
Property Evidence Tracking System (PETS)
Sheriff's Department Jail Information Management System (JIMS) Sheriff's Central Name Index (CNI)
Sheriff's Automated Warrants (SAW)
Needless to say, the Redlands Police Department relies on access to these systems 24/7/365. Continuous availability of this information is critical to officer safety and it is essential to law enforcement activity. As such, although the agreement was allowed to lapse as a result of an oversight in tracking its expiration date, access to the systems continued. The San Bernardino County Sheriff-Coroner’s Department has indicated that the term of the contract and contract dates may not be changed or adjusted by the City, regardless of the date the agreement is approved by the City. For this reason, staff recommends that Council retroactively approve the agreement. Staff has put a system for tracking this and other agreements in place to prevent similar errors from occurring in the future.
Schedule A (see attached) reflects the rates currently assessed by the County.
The Sheriff shall have the right to adjust the rates annually and any subsequent rate change(s) shall become effective on July 1 of the County fiscal year (July 1 through June 30). Such rate change(s) can include changes to the Memoranda of Understanding approved by the County Board of Supervisors for County employees, which increase labor costs, and other inflationary costs. The Sheriff shall notify the Redlands Police Department of pending rate change(s) by providing the Redlands Police Department with a revised Schedule A reflecting such rate change(s).
CLETS ANNUAL MAINTENANCE & SUPPORT COSTS: Annual Cost:
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CLETS ANNUAL MAINTENANCE & SUPPORT COSTS: Annual Cost:
Service
CLETS CAD-to-CAD Connection ($100/Month) $1,200.00
CLETS Teleprocessing Support/Maintenance Costs ($50/Month) $600.00 CLETS Terminal Browser Access ($10.50/Month/Terminal) $252.00 CLETS Transactions Costs (2021 Data) $15,414.00
CLETS ANNUAL MAINTENANCE & SUPPORT COSTS: $17,466.00
CLETS 5 YEAR AGREEMENT TOTAL: $87,330.00
The intent of the agreement is to promote more effective regional law enforcement through the cooperative use and maintenance of the County and Sheriff's computerized data files. This agreement is part of a long-standing and ongoing arrangement between the City of Redlands Police Department and the San Bernardino County Sheriff's Office.
ALTERNATIVES:
Do not approve the contract between the Redlands Police Department and the San Bernardino County Sheriff's Office.
STRATEGIC PLAN:
Not applicable.
SUBMITTED BY:
Danielle Garcia, Management Services/Finance Director
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Dana Abramovitz-Daniel, Purchasing Manager
Redlands Regular Meeting of 02-21-23 Page 83 of 786
Fiscal Impact
Fiscal Year: 2022-2027
Revenue Generating: N
Appropriation Required Y/N: N
Amount: $87,330
Budgeted Y/N: Y
Account No.: 604900
Discussion:
Funding for the agreement in the amount of $17,466 is included in the IT Division Budget for FY 22, 23 and 24. Funding for the remaining term will be included in subsequent budget requests. Additionally, any increases in costs provided by the County are planned to be absorbed within the IT Budget.
Attachments
Agreement
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Standard Contract Page 1 of 10
THE INFORMATION IN THIS BOX IS NOT A PART OF THE CONTRACT AND IS FOR COUNTY USE ONLY Sheriff/Coroner/Public Administrator
Department Contract Representative Kelly Welty, Chief Deputy Director of Sheriff’s Administration
Telephone Number (909) 387-0640
Contractor City of Redlands Police Department
& Redlands Fire Department
Contractor Representative
Telephone Number (909)798-7661
Contract Term 07/01/2022 to 06/30/2027
Original Contract Amount $17,466 for fiscal year 2022-23 Amendment Amount
Total Contract Amount
Cost Center 4430001000
IT IS HEREBY AGREED AS FOLLOWS:
WHEREAS, the County through the Sheriff/Coroner/Public Administrator (hereinafter referred to as “Sheriff”) provides access to the Sheriff’s Automated Systems; AND
WHEREAS, the Contractor desires to enter into an Agreement for access to the Sheriff’s Automated Systems; AND
NOW, THEREFORE, the parties agree as follows:
A. PURPOSE OF AGREEMENT
A.1 This Agreement provides for the Sheriff, acting as the administrator of the California Law Enforcement Telecommunications System (CLETS), to serve as the agent responsible for exchange of criminal offender record information and other criminal justice information between Contractor and the Sheriff and statewide criminal justice agencies. In addition, it provides for the Sheriff to facilitate the interchange of computerized criminal history data between the following agencies and databases:
A.1.1 Federal Bureau of Investigation (FBI)
A.1.2 National Crime Information Center (NCIC)
Contract Number
SHR – 22 - 0028
SAP Number
N/A
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A.1.3 National Law Enforcement Telecommunications System (NLETS) A.1.4 California Department of Justice, Racial & Identity Profiling Act (RIPA) System A.1.5 Stop Data Collection System (Staging)
A.1.6 Stop Data Collection System (Production)
A.1.7 California Gang System (CalGang)
A.1.8 California Sex and Arson Registry (CSAR)
A.1.9 Sentencing, Monitoring, Apprehending, Registering & Tracking (SMART) Justice System A.1.10 Department of Motor Vehicles (DMV)
A.1.11 California Law Enforcement Telecommunications System (CLETS), received via the State CLETS network (transaction fees apply and billed by Sheriff) A.1.12 Super Name Search network (transaction fees apply and billed by Sheriff) A.1.13 Crime Web/Mugshot System
A.1.14 Identix-Cal ID
A.1.15 Property Evidence Tracking System (PETS) (transaction fees apply and billed by Sheriff)
A.1.16 Sheriff's Department Jail Information Management System (JIMS) (transaction fees apply and billed by the County’s Innovation and Technology Department - ITD) A.1.17 Sheriff’s Central Name Index (CNI) (transaction fees apply and billed by ITD) A.1.18 Sheriff’s Automated Warrants (SAW) (transaction fees apply and billed by ITD) A.2 It is the intent of the parties to promote more effective regional law enforcement through the cooperative use and maintenance of the County and Sheriff computerized data files.
A.3 Access to the aforementioned databases requires connection to the County’s Wide Area Network (WAN). Contractor will be required to enter into a separate Agreement with the County’s Innovation and Technology Department (ITD), for connection to the County’s WAN and for payment of costs associated with WAN connectivity.
B. CONTRACTOR RESPONSIBILITIES
B.1 The Contractor agrees to limit access to information furnished by Sheriff to its own employees and other criminal justice/law enforcement agencies. The Contractor further agrees to comply with Federal and State laws, rules, procedures, and policies formally adopted in the California Law Enforcement Telecommunications System Subscriber Agreement, and in regard to criminal history, information furnished through the FBI/NCIC/CCH (California Criminal History) and the NLETS Program, to rules, procedures and policies approved by the NCIC advisory policy board adopted for NCIC.
B.2 The Contractor agrees to appoint an Automated Terminal Coordinator (ATC) to disseminate CLETS information and updates, to maintain training requirements and paperwork compliancy for all Contractor’s personnel. The assigned ATC shall understand the CLETS Policies, Practices and Procedures Manual and comply with all of the Department of Justice guidelines. The ATC shall understand and comply with the Agency ATC Responsibilities guidelines, Exhibit A, attached hereto and incorporated herein by reference. This appointed staff member shall be the point of contact to the Sheriff.
B.3 In accordance with the State CLETS Policies, Practices, and Procedures Manual, and as designated by the State of California and the Sheriff, the Contractor shall be responsible for all security and privacy considerations relating to the use of the Contractor’s terminal or terminals.
B.4 The data provided to Sheriff by the Contractor will be relevant to the criminal justice process. The completeness, accuracy, objectivity, and verifiability of information entered into the information system is paramount and the Contractor will cooperate with the regular auditing of the system in accordance with the State CLETS Policies, Practices, and Procedures Manual, to assure reliability of stored data. In addition, the procedures for maintaining and/or purging these records will be adhered to in order to enhance the reliability of all data.
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B.5 The Contractor is responsible to provide an audit trail of all CLETS entries made from all Contractor terminals accessing CLETS information through an established CAD-to-CAD connection.
B.6 The Contractor agrees to cause employees; having access via the San Bernardino County IBM computer system to the Sheriff’s CNI, JIMS or any other Sheriff’s Automated Systems, to complete security training before such access will be allowed. Contractor agrees to adhere to all State, County and Federal laws applicable to the confidentiality and the release of information.
B.7 Each of the Contractor’s employees requiring access to CNI must complete and sign a Central Name Index Authorization Statement, Exhibit B, attached hereto and incorporated herein by reference.
C. SHERIFF RESPONSIBILITIES
C.1 Access
Sheriff’s assigned Terminal Coordinator will review all applications for connection to the Telecommunications System, as well as requests to modify, move or increase the number of terminals in an existing agency.
C.2 Services Provided
Sheriff agrees to furnish the Contractor access to such criminal offender record information and other criminal justice information as is made available to the State through the CLETS network and provide access to Sheriff’s Automated Systems.
C.3 Equipment
The Sheriff shall provide, maintain, operate, and manage equipment for an electronic data communications system in the San Bernardino County Sheriff’s Data Center in order to provide the services specified in this Agreement. One or both of the following is required for Contractor to connect with the Sheriff’s Message Switch computer:
C.3.1 A CAD to CAD interface or Terminal Browser Access C.3.2 Connection to the County WAN
(NOTE: This Agreement does not include costs for equipment/services related to a private telecommunications connection. The WAN connection process and associated costs does not include a telecommunications connection at the local site and/or any additional equipment. Contractor shall be responsible for establishing its own telecommunications connection at the local site to the WAN connection.)
C.4 Support
Sheriff shall render assistance to the Contractor in order to provide for timely, efficient, and accurate implementation of CAD/CLETS/RMS network operations.
C.5 The Sheriff shall maintain records for auditing purposes on all CLETS entries in accordance with the Department of Justice mandates. All CAD-to-CAD Contractors will also be responsible for maintaining their CLETS data and providing an audit trail on all Contractor terminals and/or employees accessing CLETS information via the CAD-to-CAD connection.
C.6 The Sheriff reserves the right to suspend access to any information provided for in this Agreement, in accordance with the State CLETS Policies, Practices and Procedures Manual, when any rule, policy, or procedure adopted by Sheriff, or approved by the NCIC or law of this county, state, or federal government applicable to the security and privacy of information is violated or appears to be violated by the Contractor.
D. CENTRAL NAME INDEX (CNI) ACCESS LIMITATIONS
Access to the Sheriff’s CNI database is also limited, as follows:
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D.1 In the interest of maintaining a regional criminal justice database, Contractor is granted inquiry capability to the Sheriff’s CNI database for law enforcement related data. The data accessed in CNI by the Contractor will be relevant to the criminal justice process. The Contractor will cooperate with regular auditing of the system to assure security of stored data.
D.2 Contractor agrees to require all employees who access CNI to complete and sign a Central Name Index Authorization Statement, a copy of which is attached hereto as Exhibit B and incorporated herein by reference.
D.3 The Sheriff/Coroner/Public Administrator, or designee, will act as “Controller” facilitating the entry and retrieval of computerized CNI information.
E. TERM AND TERMINATION
The term of this Agreement shall be for a period commencing on July 1, 2022, or upon the date of approval by the Sheriff, whichever is later, and ending on June 30, 2027. Notwithstanding the foregoing, this Agreement may be terminated at any time with or without cause by Contractor or by Sheriff upon written notice given to the other party at least thirty (30) days prior to the date specified in the notice for such termination. Any such termination date shall coincide with the end of a calendar month. In the event of such termination, each party shall fully pay and discharge all obligations in favor of the other accruing prior to the date of such termination, and each party shall be released from all obligations or performance which would otherwise accrue subsequent to the date of termination. Neither party shall incur any liability to the other by reason of termination.
F. FISCAL PROVISIONS
F.1 FEES
F.1.1 CLETS Teleprocessing Support/Maintenance Costs will be billed by Sheriff.
F.1.2 CLETS Terminal Browser Access will be billed by Sheriff.
F.1.3 Transaction Fees for Systems listed in No. A.1.11; A 1.12; and A.1.15 indicated in Section A.1 above, will be billed by Sheriff. Access to PETS requires special arrangements that are unique to each agency. Agencies desiring access to PETS shall contact Sheriff’s Technical Services at [email protected] to determine if the agency is eligible for access.
F.1.4 Systems listed in No. A.1.16 through A.1.18 will be billed by ITD.
F.1.4 Connection to the County WAN will be billed by ITD and a one-time fee applies.
F.1.5 County WAN Access is provided under a separate agreement with ITD and will be billed by ITD.
F.2 Contractor shall pay Sheriff the sum of money per Schedule A attached hereto and incorporated herein by reference. Sheriff shall invoice Contractor for the cost of services quarterly in arrears.
Payment shall be due within forty-five (45) days from the date of each invoice. Basic installation of service will be provided by the Sheriff. Installation fees, cost of additional services, equipment, related supplies and changes or modifications will be paid for by the Contractor. The total cost to provide, repair or replace machines, printers, and other equipment shall be the responsibility of the Contractor. Time, maintenance and diagnostic costs will be paid by the Contractor. Costs will be adjusted in the event of any level of service changes.
F.3 Schedule A reflects the rates in effect at the Execution of this Agreement. Sheriff shall have the right to adjust the Agreement rates annually and any subsequent rate change(s) shall become effective on July 1 of the County fiscal year (July 1 through June 30). Such rate change(s) can include changes to Memoranda of Understanding approved by the County Board of Supervisors for County employees, which increase labor costs, and other inflationary costs. Sheriff shall provide notice to Contractor of pending rate change(s) by providing Contractor with a revised Schedule A reflecting such rate change(s).
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G. INDEMNIFICATION AND INSURANCE
The Contractor agrees to indemnify, defend (with counsel reasonably approved by County) and hold harmless the County and its authorized officers, employees, agents and volunteers (“Indemnitees”), from any and all claims, actions, losses, damages, and/or liability arising out of this Agreement from any cause whatsoever, including the acts, errors or omissions of any person and for any costs or expenses incurred by the County on account of any claim except where such indemnification is prohibited by law. This indemnification provision shall apply regardless of the existence or degree of fault of Indemnitees. The Contractor’s indemnification obligation applies to the County’s “active” as well as “passive” negligence but does not apply to the County’s “sole negligence” or “willful misconduct” within the meaning of Civil Code Section 2782.
Additionally, the Contractor agrees to provide Cyber Liability Insurance, if applicable, through its program of self-insurance or other carriers, with adequate coverage or resources to protect against liabilities arising out of the performance of the terms, conditions or obligations of this agreement; with limits of no less than $1,000,000 for each occurrence or event with an annual aggregate of $2,000,000 covering privacy violations, information theft, damage to or destruction of electronic information, intentional and/or unintentional release of private information, alteration of electronic information, extortion and network security. The policy shall protect the involved County entities and cover breach response cost as well as regulatory fines and penalties.
Contractor shall require the carriers of the above required coverages to waive all rights of subrogation against the County, its officers, employees, agents, volunteers, contractors, and subcontractors. All general or auto liability insurance coverage provided shall not prohibit the Contractor and Contractor’s employees or agents from waiving the right of subrogation prior to a loss or claim. The Contractor hereby waives all rights of subrogation against the County.
H. NOTICES
All written notices and proof of insurance provided for in this Agreement or which either party desires to give to the other shall be deemed fully given, when made in writing and either served personally, or by facsimile, or deposited in the United States mail, postage prepaid, and addressed to the other party as follows:
San Bernardino County Sheriff’s Department
Bureau of Administration, Contracts Unit
655 East Third Street
San Bernardino, CA 92415-0061
Fax: (909) 387-3444
City of Redlands
Redlands Police Department Administration
30 Cajon Street
P.O. Box 3005
Redlands, CA 92373-1505
City of Redlands
Redlands Fire Department
35 Cajon Street, Suite 12
P.O. Box 3005
Redlands, CA 92373-1505
Notice shall be deemed communicated two (2) County working days from the time of mailing if mailed as provided in this paragraph.
I. AUTHORITY
The Sheriff/Coroner/Public Administrator of San Bernardino County, or designee, shall have the right to exercise the County’s authority under this Agreement including the right to give notice of termination on behalf of the County at his sole discretion.
J. AGREEMENT AUTHORIZATION
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The Contractor warrants and represents that the individual signing this Agreement is a properly authorized representative of the Contractor and has the full power and authority to enter into this Agreement on the Contractor’s behalf.
K. ENTIRE AGREEMENT
This Agreement, including all Exhibits and Schedule, which are attached hereto and incorporated by reference, represents the final, complete and exclusive agreement between the parties hereto. Any prior agreement, promises, negotiations or representations relating to the subject matter of this Agreement not expressly set forth herein are of no force or effect. This Agreement is executed without reliance upon any promise, warranty or representation by any party or any representative of any party other than those expressly contained herein.
This Agreement may be executed in any number of counterparts, each of which so executed shall be deemed to be an original, and such counterparts shall together constitute one and the same Agreement. The parties shall be entitled to sign and transmit an electronic signature of this Agreement (whether by facsimile, PDF or other mail transmission), which signature shall be binding on the party whose name is contained therein. Each party providing an electronicsignatureagreestopromptlyexecuteanddelivertotheotherparty an original signed Agreement uponrequest.
IN WITNESS WHEREOF, the San Bernardino County and the Contractor have each caused this Contract to be subscribed by its respective duly authorized officers, on its behalf.
City of Redlands Police Department & Redlands
Fire Department
(Print or type name of agency/department)
By
(Authorized signature - sign in blue ink)
Name
(Print or type name of person signing contract)
Title
(Print or Type)
Dated:
Address
30 Cajon Street P.O. BOX 3005 &
35 Cajon Street, Suite 12 P.O. BOX
3005
Redlands, CA 92373-1505
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FOR COUNTY USE ONLY
Approved as to Legal Form Reviewed for Contract Compliance Reviewed/Approved by Department Richard D. Luczak, Deputy County Counsel Kelly Welty, Chief Deputy Director of Sheriff’s Administration
Date Date Date
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CLETS ANNUAL MAINTENANCE & SUPPORT COSTS: Annual Cost
Service
CLETS CAD-to-CAD Connection ($100/Month) (REDX Redlands PD) $1,200 CLETS Teleprocessing Support/Maintenance Costs ($50/Month) $600 CLETS Terminal Browser Access ($10.50/Month/Terminal) (ORFD01 Redlands Fire): $252 CLETS Transactions Cost (2021 data) $15,414
CLETS ANNUAL MAINTENANCE & SUPPORT COSTS: $17,466
QUARTERLY PAYMENT IN ARREARS FOR CLETS: $4,366.57
ADDITIONALLY:
The Contractor shall be billed Transaction Fees on a monthly basis by County ISD in arrears resulting from use of the following systems:
Sheriff's Department Jail Management System (JIMS)
Sheriff’s Central Name Index (CNI)
Sheriff’s Automated Warrants (SAW)
SAN BERNARDINO COUNTY SHERIFF'S DEPARTMENT
SCHEDULE 'A'
CITY OF REDLANDS
REDLANDS POLICE DEPARTMENT
COST SCHEDULE
FY 2022-23*
& REDLANDS FIRE DEPARTMENT
Property Evidence Tracking System (PETS): The Contractor shall be billed for the system transaction fees at the rate of 6 cents per transaction, billing by SHERIFF on a quarterly basis for actual usage in arrears and included with their quarterly bills for CLETS. * The rates on this page are for the fiscal year 2022-23 only and will be adjusted each fiscal year.
CHARGES FOR SHERIFF'S AUTOMATED SYSTEMS
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Standard Contract Page 9 of 10
EXHIBIT A
Automated Terminal Coordinator (ATC) Responsibilities
San Bernardino County Sheriff’s Department
Technical Services Division
CLETS Administration Section
655 East Third Street
San Bernardino, CA 92415-0061
Telephone: (909)387-4357
Fax: (909)387-3666
An Automated Terminal Coordinator (ATC) the key person chosen by his/her respective agency to serve as the coordinator with the San Bernardino County Sheriff’s Department (usually the same person who serves as the CLETS Coordinator to the DOJ) on matters pertaining to CLETS contracts with the Sheriff’s Department, CAD/RMS connections to the message switch, maintenance of the users database, as well as all other matters pertaining to the use of; CLETS, NCIC, NLETS, and the DOJ criminal justice data bases.
The ATC should be familiar with all aspects of the aforementioned items. The liaison’s primary responsibilities include:
Administration/Record Keeping
• Coordinate and/or respond to CLETS related correspondence. • Notify the Sheriff’s Department of any changes in address, phone number, agency representatives, contracts, CAD/RMS connections, and other information pertaining to your agency. • On a quarterly basis, ensure the accuracy of CLETS user security files within your agency, deleting/disabling users who are no longer employed. Report this information to the Sheriff’s Department coordinator if you have a direct connection using their terminals. • Ensure Management Control, Interagency Agreements, or Release of CLETS Information Agreements are on file and kept current with the signature of new agency heads, if applicable. • Maintain a copy of all contractual agreements.
Policy
• Ensure compliance with CLETS, CJIS, NCIC, and NLETS policies and regulations. • Ensure CLETS terminals, equipment, and messages are secure from unauthorized access.
System
• Maintain and have available a current system diagram. • Maintain and have available a list of all Sheriff’s Department CLETS terminal locations within the agency, identifying the location, ORI, and mnemonic assigned to the terminal. • Coordinate any terminal access level changes, requests for additional CLETS mnemonics, and applications for upgrading service.
Training
• Advise terminal operators within your agency of the formats used on Sheriff’s Department terminals within your agency.
• Determine the need to coordinate CLETS related training.
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EXHIBIT B
SHERIFF’S DEPARTMENT SAN BERNARDINO COUNTY
CENTRAL NAME INDEX / JIMS NET
AUTHORIZATION STATEMENT
The following information is required to identify personnel for the computerized Central Name Index.
NAME: __________________________________________________________________ Print: (Last) (First) (Middle)
DOB: ____________________________________________________________________ (Month) (Day) (Year)
AGENCY/STATION: ______________________________
CALIFORNIA DRIVER’S LICENSE: ______________________________ LAST 4 OF SOCIAL SECURITY NUMBER: ______________________________ EMPLOYEE NUMBER: _____________________________
PD# (if applicable): ______________________________
***SUPERVISOR SIGNATURE: ______________________________ THIS PERSON REQUIRES: INQUIRY ONLY
JUSTIFICATION: ______________________________
STATEMENT:
1. I have completed the above questionnaire, and the information submitted is accurate to the best of my knowledge.
2. I understand that the Sheriff’s Automated Systems are for Law Enforcement use only and are protected by State Law. Accidental or deliberate disclosure of County information, modification, or misuse may result on disciplinary action up to, and including loss of employment and prosecution under applicable laws.
3. Violation of one or more of the following procedural rules may result in disciplinary action.
a. The unauthorized use of another individual’s name and/or identification information for the purpose of inquiry or entry into one or more of the Sheriff’s Automated Systems. b. The unauthorized deletion or altering of any existing data in one or more of the Sheriff’s Automated Systems.
c. The unauthorized input (or causing of input) of false information to one or more of the Sheriff’s Automated Systems.
EMPLOYEE SIGNATURE: ________________________________________ DATE__________ Authorizing Personnel:
_______________________________________________ _______________________________________ ________________ Print: LAST, FIRST, TITLE DEPARTMENT/LOCATION PHONE #
Please scan and e-mail this form to [email protected]. You will receive a reply via email when access has been granted
IMPORTANT NOTE: It is imperative that you notify us immediately, upon a termination or removal.
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City Council Meeting I. 10.
DATE: 02/21/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve Additional Appropriations of 2021-22 Year-End Encumbrance and Carryover Balances (Management
Services/Finance Director Garcia)
MOTION(S):
If the City Council determines that staff's recommendation is appropriate, the following motion is provided: I move to approve additional appropriations to the Fiscal Year 2022-23 budget for the Fiscal Year 2021-22 year-end encumbrances and carryovers.
RECOMMENDATION:
Staff recommends the City Council approve additional appropriations to the Fiscal Year 2022-23 budget for the Fiscal Year 2021-22 year-end encumbrances and carryovers.
DISCUSSION:
During the year-end closing process, staff routinely reviews previously approved budget activities and projects that remain in-progress and have not yet been completed. The reason being is that at the close of the previous fiscal year, all unexpended appropriations will lapse unless otherwise designated. To preserve unexpended appropriations for in-progress projects and purchases, it is necessary to request that those specific carryovers and encumbrances be approved as continuing appropriations in the current Fiscal Year 2022-2023. An encumbrance refers to a budgeted expense for which a purchase order was issued in one fiscal year, but the goods or services were not received and paid for until the next fiscal year, thus crossing fiscal years. Carryovers are for project, capital and contractual expenditures that were included in the budget, but at the end of the fiscal year, had not yet been encumbered or spent. Grant carryovers reflect active grant awards that have been advanced or are 100% reimbursable but remained unspent the close of the previous fiscal year (June Redlands Regular Meeting of 02-21-23 Page 95 of 786
reimbursable but remained unspent the close of the previous fiscal year (June 30, 2022). Because expenditures of previously encumbered and carried over items will occur in the 2022-23 fiscal year, an additional appropriation is necessary to prevent overspending of the current fiscal year's budget. In the attachments to this report, specific projects and encumbrances are listed for the General Fund and non-General Funds, as well as the specific grant carryovers that are requested.
ALTERNATIVES:
The Council could decide not to appropriate any of these funds at this time. This is not recommended as many of the carryover requests are for items and services that have already received City Council approval during the FY2022-23 and FY2023-24 Biennial Budget process.
STRATEGIC PLAN:
Not applicable.
SUBMITTED BY:
Danielle Garcia, Management Services/Finance Director
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Janice McConnell, Assistant City Manager
PREPARED BY:
James Garland, Assistant Finance Director
Fiscal Impact
Discussion:
There is no fiscal impact. The amounts listed in each respective fund have been previously accounted for, both in the Fiscal Year 2021-2022 12-Month Projections within the Adopted Budget as well as in the various fund balance projections. Estimated available fund balances have previously been reduced by these amounts.
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Attachments
2022-23 General Fund Encumbrances
2022-23 Other Fund Encumbrances
2022-23 Grant Carryovers
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CITY OF REDLANDS
ENCUMBRANCES - GENERAL FUND
AS OF 06/30/2022
P.O. # VENDOR AMOUNT
LIBRARY
22212406 101190 8501 Design West Engineering $ 4,690.00 Carryover 101190 8501 Boiler Replacement 345,310.00
Carryover 101190 8503 Library Kitchen Repairs 5,000.00
Carryover 101190 8503 Library Roof Repairs 8,000.00
Carryover 101190 8503 Shrine Roof Repairs 7,000.00
$ 370,000.00
CITY MANAGER
22212457 101120 7101 Cdw Government Inc $ 1,366.74
22212463 101121 6909 All About Redlands 3,000.00
Carryover 101123 6106 Fastenal Vending Fees 10,000.00
22210279 101124 6710 Inland Presort And Mailing Services 288.34 22212069 101125 6106 Cooperative Personnel Services 100,000.00 22212478 101125 6106 Atwork Franchise Inc 70,000.00
$ 184,655.08
DEVELOPMENT SERVICES
22200529 101164 6106 Environment Plan Dvlpmnt Solutions Inc $ 10,807.93 22200373 101164 6106 Michael Baker International 17,575.00 22202001 101164 6106 Moule & Polyzoides Architects And Urbanists Inc 11,151.13 22210421 101164 6106 National Demographics Corporation 10,750.00 22211978 101164 6107 Enviromine Inc 16,090.00
22211711 101164 6107 Environment Plan Dvlpmnt Solutions Inc 6,314.71 22211760 101164 6107 Environment Plan Dvlpmnt Solutions Inc 103,040.50 22211876 101164 6107 Environment Plan Dvlpmnt Solutions Inc 104,139.56 22211673 101164 6107 Kimley-Horn And Associates Inc 24,259.00 22211676 101164 6107 Kimley-Horn And Associates Inc 15,991.52 22211680 101164 6107 Lilburn Corporation 22,287.78
22211681 101164 6107 Lilburn Corporation 10,813.00
22211948 101164 6107 Lilburn Corporation 10,321.60
22212473 101164 6107 Lilburn Corporation 35,454.50
22212487 101164 6107 Lilburn Corporation 24,109.50
22212496 101164 6107 Lilburn Corporation 36,990.00
22211721 101164 6107 Michael Baker International 56,938.30 $ 517,034.03
POLICE
22212075 101201 6710 Xybix Systems Inc $ 3,950.00
22212075 101201 7101 Xybix Systems Inc 5,408.06
22212242 101201 7810 Presidio Holdings Inc 4,322.81
22210038 101202 6403 San Bernardino County Sheriff's Dept 13,805.00 22210039 101202 6403 San Bernardino County Sheriff's Dept 9,400.00 22212420 101202 6710 Pvp Communications 440.44
22212420 101202 7004 Pvp Communications 5,238.23
22212267 101202 7004 Emblems Inc 1,291.95
22212301 101202 7102 Ln Curtis & Sons 4,998.15
22212237 101202 7805 Redsone Manufacturing Llc 3,918.46 22212226 101202 7810 Arrowhead Forensics 3,697.67
22212151 101202 7810 Tri-Tech Forensics Inc 113.99
Carryover 101202 7901 Body Worn Cameras 382,452.25
Carryover 101203/101311 8501 Animal Shelter Pavement Repairs 28,899.62 $ 467,936.63
ACCT. #
TOTAL
TOTAL
TOTAL
TOTAL
Redlands Regular Meeting of 02-21-23 Page 98 of 786
CITY OF REDLANDS
ENCUMBRANCES - GENERAL FUND
AS OF 06/30/2022
P.O. # ACCT. # VENDOR AMOUNT
FIRE
22212352 101250 6106 Palicon Group $ 1,500.00
22210314 101250 6907 Confire Jpa 3,562.06
22211734 101250 7102 Rock-N-Rescue 562.00
22202042 101250 7204 West Coast Arborists Inc 6,600.00
22212456 101250 7205 Spectrum Gas Products Inc 980.00
22211758 101250 7205 Tsi Inc 125.65
22201593 101250 7804 Life-Assist Inc 2,260.01
22212360 101250 7810 Ahs Rescue 12,408.66
22212088 101250 7810 Ln Curtis & Sons 4,416.22
22211982 101250 7810 Sun Badge Company 128.18
22211983 101250 7810 Sun Badge Company 1,132.91
22212407 101250 8501 Excel Door & Gate Company 4,900.00 22212408 101250 8501 Excel Door & Gate Company 4,500.00 Carryover 101250 8501 Security Fencing & Auto. Gate for Station 261 84,576.18 Carryover 101250 8501 Security Fencing & Auto. Gate for Station 262 30,000.00 Carryover 101250 8501 Exhaust Hose Station 262 12,000.00 22211487 101250 8503 National Garage Door 197,875.00
22212464 101250 8503 Wolff/Lang Christopher Architects, Inc 208,000.00 Carryover 101250 8503 Station 262 ADA Retrofit 173,000.00 Carryover 101250 8704 Outfitting for Two Engines 30,000.00 Carryover 101250 9001 2 Type 1 Engines & 1 Quint 100-foot aerial engine 3,125,919.49 Carryover 101250 9101 2 Type 1 Engines & 1 Quint 100-foot aerial engine 232,222.51 22212478 101251 6106 Atwork Franchise Inc 10,000.00
22210314 101251 6907 Confire Jpa 385.09
22210974 101251 7102 Fuller Truck Accessories 4,765.99
22211742 101254 7004 Pennington Designs 530.92
22212461 101254 7810 Masters Refreshment Services Llc 17.40 $ 4,152,368.27
FACILITIES AND COMMUNITY SERVICES
22212362 101300 6710 Miller Architectural Corporation $ 300,000.00 22212430 101300 7002 Rocovitz Inc 1,111.38
22210138 101301 6309 Couts Heating And Cooling Inc 7,201.24 22212336 101301 6309 Georgianna Air Conditioning & Heating 8,000.00 22212035 101301 6710 Aztech Elevator Company 1,980.00
22212508 101301 6710 Ben'S Lock And Key 388.20
22212509 101301 6710 Ben'S Lock And Key 4,875.15
22212510 101301 6710 Ben'S Lock And Key 3,120.60
22212036 101301 6710 Cwfc Inc 550.00
22210242 101301 6710 Excel Door & Gate Company 1,076.00 22210085 101301 6710 Haz Mat Trans Inc 84.30
22212264 101301 6710 Lunderville, Michael R. 960.61
22212134 101301 6710 Rondy's Glass Service 3,964.44
22212427 101301 6710 Vortex Industries Inc 2,262.50
22211915 101301 6710 Liftech Elevator Services Inc 3,194.00 22212426 101301 6710 Redlands Ironworks Inc 8,500.00
22211875 101301 6903 Bluitt, Pearl 36,121.50
22210242 101301 6910 Excel Door & Gate Company 2,947.50 22212459 101301 6910 Redlands Glass Inc 347.50
22212459 101301 7204 Redlands Glass Inc 347.50
22212448 101301 7205 Harlow'S Kitchen Concepts 1,456.16 Carryover 101301 7810 Animal Shelter Storage Freezer 35,000.00 22210408 101301 7901 Commercial Waterproofing Systems Inc 65,483.98 22212460 101301 7901 Bell Roof Co 3,200.00
22212428 101301 7901 Henry, Andrew 10,980.00
22212276 101301 8501 Sierra, Ruben 47,534.66
Carryover 101301 8501 Exterior Platering & Roof Redlands Bowl 120,000.00 TOTAL
Redlands Regular Meeting of 02-21-23 Page 99 of 786
CITY OF REDLANDS
ENCUMBRANCES - GENERAL FUND
AS OF 06/30/2022
P.O. # ACCT. # VENDOR AMOUNT
FACILITIES AND COMMUNITY SERVICES (Cont.)
Carryover 101301 8501 Assesment Of All Roofs To Determine Cip Plan 50,000.00 Carryover 101301 8501 Old Stucco Wall Is Failing (Non Structural) 40, 000.00 Carryover 101301 8501 Additional Office Space Needed 75,000.00 Carryover 101301 8501 Animal Shelter Yard And Parking Impvmts 152,465.34 22210826 101302 7901 Tanko Streetlighting Inc 1,071,019.93 22211988 101302 8706 Econolite Control Products Inc 19,644.96 22211942 101302 8706 Iteris Inc 20,118.75
Carryover 101302/101402 8706 Video Detection Upgrade 23,245.86 Carryover 101302/101402 8706 Replace 3 Failing 332 Cabinets 10,355.04 Carryover 101302/101402 8706 Replace 20 Failing Controllers 58, 000.00 22210448 101303 6710 West Coast Arborists Inc 5,000.00
22212298 101303 6710 Diamond Environmental Services Lp 1,101.60 22212311 101303 7204 Step Up On Second Street Inc 30,000.00 22212484 101303 7208 Larry Jacinto Construction 4,918.50 22211365 101303 8501 Design West Engineering 14,500.00
22211532 101303 8501 Three Peaks Corp 69,742.05
22212357 101303 8501 Hohbach-Lewin Inc 5,000.00
Carryover 101303 8501 Sylvan Park Restroom Replacement Grant Match 30,000.00 Carryover 101303 8501 Ford Park Restroom Replacement 120,000.00 Carryover 101303 8501 Bowl Sound And Lighting 8,920.00
Carryover 101303 8501 Redlands Bowl Improvements (Mid-Year Addition) 700,000.00 Carryover 101303 8501 Crafton Parks Goal Posts 6,000.00 Carryover 101303 8501 Crafton Park Crows Nest Relocation 30,000.00 Carryover 101303 8501 Crafton Park Score Board Relocation 15,000.00 Carryover 101303 8501 Crafton Park Snack Bar Retrofit 10,000.00 Carryover 101303 8501 Community Park Snackbar Renovation 10,000.00 Carryover 101303 8501 Pickleball Court Upgrades (Not Conversion) Rec Center 100,387.00 Carryover 101303 8501 Parking Lighting Improvements 107,214.00 Carryover 101303 8501 Beverly Pond 10,000.00
Carryover 101303 8501 Gateway Ranch Parking 9,885.00
Carryover 101303 8501 Crafton Park Football Field Imp (Mid-Year Addition) 376,000.00 Carryover 101303 8706 Sports Field Lighting Timers 30,000.00 Carryover 101304/101402 6710 Cypress Circle Street Light Repairs 55,000.00 22210759 101304 6710 Sca Of Ca Llc 29,346.92
22210367 101304 6710 Extreme Concrete Pumping Inc 2,365.00 22212064 101304 6710 Extreme Concrete Pumping Inc 1,315.00 22210085 101304 6710 Haz Mat Trans Inc 17,826.00
22210281 101304 6712 One Stop Landscape Supply Center 1,416.55 22210983 101304 6908 Herc Rentals Inc 731.83
22210135 101304 7810 Masters Refreshment Services Llc 16.00 Carryover 101304/ 101402 8704 Drop Trailer for errant Shopping Carts 27,000.00 Carryover 101304/ 101402 8706 Riding Mower 75,000.00
22210448 101305 6710 West Coast Arborists Inc 73,262.90 22210013 101309 6710 Jacob, Gabriel 2,000.00
Carryover 101309 8501 Upgrade Community Center Gameroom 30,000.00 22210984 101310 6710 Inland Presort And Mailing Services 1, 500.01 22210846 101310 6710 Universal Protection Service Lp 6,444.19 22212368 101310 6710 Climatec Llc 29,022.86
22212419 101310 6710 Climatec Llc 29,022.86
22212478 101311 6106 Atwork Franchise Inc 20,000.00
22212418 101311 6710 Ernest Elmer Inc 25,000.00
TOTAL $ 4,310,475.37
Redlands Regular Meeting of 02-21-23 Page 100 of 786
CITY OF REDLANDS
ENCUMBRANCES - GENERAL FUND
AS OF 06/30/2022
P.O. # ACCT. # VENDOR AMOUNT
MUED
22202185 101400 6106 Carollo Engineers $ 89,074.24
22210990 101400 6106 Casc Engineering And Consulting Inc 66,550.00 22211097 101400 6106 David Taussig & Associates Inc 39,706.36 22210989 101400 6106 Hicks And Hartwick Inc 62,115.00
22201697 101400 6106 Huitt Zollars Inc 121,052.22
22200696 101400 6106 Willdan 4,000.00
22212013 101400 7211 Presidio Holdings Inc 237.06
22212425 101400 8403 Tryco General Engineering 738,000.00 22212232 101400 8403 Universal Construction And Engineering 761,615.91 Carryover 101400 8403 Bridge Preventive Maintenance Program 300,000.00 Carryover 101400 8404 2014 Storm Drain Master Plan Implmt. - Annual 500,000.00 22211447 101401 8704 Nixon-Egli Equipment Company 26,996.68 $ 2,709,347.47
MANAGEMENT SERVICES - FINANCE AND REVENUE
22212061 101501 6106 Hdl Coren & Cone $ 7,000.00
22211812 101501 6106 David Taussig & Associates Inc 7,000.00 22211617 101501 6106 Ly Environmental Inc 750.00
22202144 101501 6106 Knn Public Finance Llc 35,355.41
22211867 101501 6106 The Pun Group Llp 45,000.00
22212309 101501 6106 The Pun Group Llp 10,000.00
Carryover 101501 6106 Cost Allocation & Fee Study 50,000.00 22211484 101501 6906 Presidio Holdings Inc 1,365.43
22212231 101501 7901 Rocovitz Inc 1,142.50
22212423 101501 7901 Sierra, Ruben 30,000.00
Carryover 101501 7901 Spacing Remodel 47,500.00
22212247 101501 7901 Trendway Corporation 8,933.24
Carryover 101502 6703 Software Renewal - Sympro 8,878.00 22212192 101502 6710 Garda Cl West Inc 3.20
22210102 101502 7002 Masters Refreshment Services Llc 16.00 22211679 101502 7101 Goforth & Marti 4,154.64
22212027 101502 7201 Presidio Holdings Inc 1,587.75
258,686.17
TOTAL ENCUMBRANCES $ 5,275,272.73
TOTAL CARRYOVERS 7,695,230.29
TOTAL GENERAL FUND $ 12,970,503.02
TOTAL
TOTAL
Redlands Regular Meeting of 02-21-23 Page 101 of 786
CITY OF REDLANDS
ENCUMBRANCES - OTHER FUNDS
AS OF 06/30/2022
P.O. # VENDOR AMOUNT
EMERGENCY SERVICES
22210262 205250 6710 Pediatric Emergency Standards Inc $ 143.41 22210314 205250 6907 Confire JPA 2,117.99
22210264 205250 7804 Bound Tree Medical LLC 92.42
22201593 205250 7804 Life-Assist Inc 2,000.00
$ 4,353.82
LOCAL TRANSPORTATION
22200388 209400 7810 LCP Tracker Inc $ 1,985.89
22200680 209400 7810 Virtual Project Manager 4,477.89
$ 6,463.78
PARIS
22201946 211400 6106 The Converse Professional Group Inc $ 12,000.00 22200388 211400 7810 Lcp Tracker Inc 3,864.11
22210886 211400 7810 Virtual Project Manager 855.59
22202042 211910 6710 West Coast Arborists Inc 50,000.00 22210448 211910 6710 West Coast Arborists Inc 42,350.00 22200696 211910 8403 / 211001 Willdan 45,000.00
Carryover 211910 8403 / 211001 PARIS 2019 Resurfacing (1741-1988) 100,190.27 Carryover 211910 6902 / 211001 PARIS 2019 Resurfacing (1741-1988) 482.00 Carryover 211910 8403 / 211002 PARIS 2020 Resurfacing (1989-XXXX) 584,176.48 Carryover 211910 6106 / 211003 2021 Pavement Management Plan 5,000.00 Carryover 211910 6710 / 211003 2021 Pavement Management Plan 50,000.00 Carryover 211910 6901 / 211003 2021 Pavement Management Plan 765.34 Carryover 211910 8403 211004 SBC Cost-Sharing Pavement Project 78,750.00 22212425 211910 8501 / 211005 Tryco General Engineering 500,000.00 Carryover 211910 6106 211005 2021 Alley Paving Project 50,000.00 $ 1,523,433.79
AIR QUALITY IMPROVEMENT
22201549 221400 6106 San Bernardino County Transportation $ 127,342.38 $ 127,342.38
ASSET FORFEITURE
22211687 246200 7004 RG Beck AZ, Inc $ 3,501.10
22211934 246200 7004 RG Beck AZ, Inc 1,120.57
22210423 246200 7810 West Coast Lights & Sirens 2,797.49 $ 7,419.16
SUPPLEMENTAL LAW ENFORCEMENT
22210476 249200 8704 Quaid Harley-Davidson $ 30,944.76
22212305 249200 8704 Quaid Harley-Davidson 29,315.26
$ 60,260.02
TRAFFIC SIGNALS FUND
22212287 253400 8501 253007 Elecnor Belco Electric Inc $ 507,745.00 Carryover 253400 8501 253007 Traffic Signal Brockton and University 54,855.58 $ 562,600.58
FREEWAY INTERCHANGES FUND
Carryover 254400 8501 254001 University Offramp $ 137,829.53 Carryover 254400 8501 254002 I-10 Alabama Ramp Improvements 110,987.28 $ 248,816.81
STORM DRAIN CONSTRUCTION
Carryover 405400 6106 Oakmont Park Project Permitting $ 10,000.00 $ 10,000.00
TOTAL
TOTAL
TOTAL
TOTAL
TOTAL
ACCT. #
TOTAL
TOTAL
TOTAL
TOTAL
Redlands Regular Meeting of 02-21-23 Page 102 of 786
CITY OF REDLANDS
ENCUMBRANCES - OTHER FUNDS
AS OF 06/30/2022
P.O. # ACCT. # VENDOR AMOUNT
SAFETY/CITY HALL REPLACEMENT
22211966 406501 6710 Miller Architectural Corporation $ 17,100.00 $ 17,100.00
WATER OPERATIONS
22210105 501900 6005 Tesco Controls Inc $ 28,000.00
22211422 501900 6005 International Accreditation Service Inc 2,375.00 22200145 501900 6106 Babcock Laboratories Inc 106,683.07 22201181 501900 6106 Babcock Laboratories Inc 2,775.00
22210161 501900 6106 Babcock Laboratories Inc 85,707.90 22201882 501900 6106 Raftelis Financial Consultants 12,444.00 22200696 501900 6106 Willdan 30,590.00
22201946 501900 6106 The Converse Professional Group Inc 16,412.50 22200732 501900 6313 Information Services Department 12,297.46 22210590 501900 6313 Information Services Department 6,445.80 22212316 501900 6403 Naumann Hobbs Material Handling 1,025.00 22211504 501900 6703 Hach Company 76,586.86
22210139 501900 6703 Itron Inc 1,646.90
22202385 501900 6703 Sedaru Inc 5,600.00
22210204 501900 6703 Sedaru Inc 49,932.00
22211504 501900 6710 Hach Company 9,607.53
22210105 501900 6710 Tesco Controls Inc 42,188.50
22210180 501900 6710 Underground Service Alert/Sc 637.95 22210123 501900 6710 Golden Meters Services Inc 12,600.00 22212373 501900 6901 Wirz, Karen K 282.75
22211875 501900 6903 Bluitt, Pearl 488.00
22210169 501900 6905 Cintas Corporation 9,762.91
22210448 501900 7204 West Coast Arborists Inc 43.00
22200678 501900 7207 Tryco General Engineering 44,610.76 22210189 501900 7208 Quantum Automation 13,388.12
22210105 501900 7208 Tesco Controls Inc 143,429.00
22210145 501900 7208 Western Water Works 89,514.68
22200202 501900 7208 Ferguson Us Holdings Inc 18,310.11 22212013 501900 7211 Presidio Holdings Inc 1,159.28
22210087 501900 7803 Jci Jones Chemicals Inc 87,297.79
22210077 501900 7803 Univar Solutions Usa Inc 20,000.00 22210084 501900 7803 Solenis LLC 42,285.45
22210072 501900 7803 Hasa Inc 67.33
22210151 501900 7808 Core & Main Lp 33,583.58
22200202 501900 7808 Ferguson Us Holdings Inc 27,308.06 22210210 501900 7808 Ferguson Us Holdings Inc 140,000.62 22200388 501900 7810 Lcp Tracker Inc 5,850.00
22200680 501900 7810 Virtual Project Manager 4,477.58
22210886 501900 7810 Virtual Project Manager 855.49
Carryover 501900 8501 Other Betterments/Improvements 250,000.00 22212294 501900 8704 Naumann Hobbs Material Handling 34,677.16 22211743 501900 8704 Nixon-Egli Equipment Company 18,239.92 Carryover 501900 8704 Motor Vehicles 39,510.95
Carryover 501900 8706 All Other Equipment 311,749.97
Sub-Total (501900) $ 1,840,447.98
TOTAL
Redlands Regular Meeting of 02-21-23 Page 103 of 786
CITY OF REDLANDS
ENCUMBRANCES - OTHER FUNDS
AS OF 06/30/2022
P.O. # ACCT. # VENDOR AMOUNT
WATER PROJECTS
Carryover 501910 6106 / 501002 Drought Tolerant Landscape Improv $ 20,000.00 Carryover 501910 8706 / 501004 Hinckley WTP Backup Gen Rplcmt 26,790.68 Carryover 501910 6106 / 501004 Hinckley WTP Backup Gen Rplcmt 41,172.00 22210312 501910 7901 / 501005 General Pump Company 553,216.74 Carryover 501910 7901 / 501005 CIP Well Rehabilitation 121,144.76 22211310 501910 8402 / 501006 Tesco Controls Inc 3,679,720.00 Carryover 501910 8402 / 501006 Water SCADA System Upgrade 1,234,188.96 Carryover 501910 8501 / 501006 Water SCADA System Upgrade 286,899.00 Carryover 501910 8706 / 501006 Water SCADA System Upgrade 101,167.91 Carryover 501910 6710 / 501006 Water SCADA System Upgrade 600,000.00 22201304 501910 6106 / 501006 Tesco Controls Inc 8,974.01 Carryover 501910 6106 / 501009 Hinckley Sludge Press 354,820.00 Carryover 501910 6106 / 501013 Water Master Plan Update 21,805.02 22200326 501910 6106 / 501015 Carollo Engineers 9,232.25 22212474 501910 8402 / 501021 Ferguson Us Holdings Inc 783,356.96 Carryover 501910 8402 / 501021 Advanced Mtrng/Automatic Mtr Rdng 9,519.04 Carryover 501910 8501 / 501022 Roof Repairs 100,000.00
22200367 501910 8402 / 501023 Ferguson Us Holdings Inc 16.21 Carryover 501910 6106 / 501024 WTP Operations Plan Update 33,141.86 Carryover 501910 8501 / 501027 Smart Irrig Controller for City Fac 100,000.00 Carryover 501910 8501 / 501030 Hinckley Washwater & Pond Fencing 40,000.00 22210407 501910 7808 / 501037 Ferguson Us Holdings Inc 267,948.78 22212310 501910 7808 / 501037 Ferguson Us Holdings Inc 1,815,000.00 22210312 501910 7901 / 501038 General Pump Company 8,550.00 22212363 501910 6106 / 501040 Carollo Engineers 783,408.72 Carryover 501910 8501 / 501044 Wellhead Perchlorate 150,000.00 22212449 501910 7901 / Urban Habitat 193,855.50
22211549 501910 8402 / Borden Excavating Inc 682,435.60 Sub-Total (501910) $ 12,026,364.00
TOTAL WATER $ 13,866,811.98
SOLID WASTE
22211089 511900 6106 Babcock Laboratories Inc $ 137.44
22210892 511900 6106 Geo-Logic Associates 12.55
22211444 511900 6106 Geo-Logic Associates 28,865.25
22212384 511900 6106 Geo-Logic Associates 3,500.00
22212302 511900 6106 Quinn Company 470.58
22211488 511900 6106 Schmidt Geomatic Mapping Inc 33,600.00 22211510 511900 6106 American International Environmental Inc 185,441.00 22211699 511900 6710 Cr&R 373,061.80
22210536 511900 6710 Montrose Air Quality Services Llc 650.00 22210281 511900 6710 One Stop Landscape Supply Center 282,784.20 22210349 511900 6710 Quantum Analytical Services Inc 2,500.00 22210448 511900 6710 West Coast Arborists Inc 2,281.00
22212181 511900 6710 Moseley-Johnson, Devon Thomas 4,500.00 22211875 511900 6903 Bluitt, Pearl 448.00
22212302 511900 7205 Quinn Company 1,560.00
22212218 511900 7208 Mclaughlin Waste Equipment Inc 3,623.60 22212154 511900 7810 Wastequip Llc 1,134.81
22210699 511900 7810 Duramax Holdings Llc 186,193.97
Sub-Total (511900) $ 1,110,764.20
Redlands Regular Meeting of 02-21-23 Page 104 of 786
CITY OF REDLANDS
ENCUMBRANCES - OTHER FUNDS
AS OF 06/30/2022
P.O. # ACCT. # VENDOR AMOUNT
SOLID WASTE PROJECTS
Carryover 511910 6710 / 511003 Gas Collection Systems $ 40,748.00 Carryover 511910 8706 / 511005 Solid Waste Collection Vehicles 55,200.00 Carryover 511910 8704 / 511005 Solid Waste Motor Vehicles 50,215.75 22212468 511910 8704 / 511005 Tom Bell Inc 31,542.00
22210473 511910 8501 Biogas Engineering 12,515.00
$ 190,220.75
TOTAL SOLID WASTE $ 1,300,984.95
SEWER SERVICES
22210105 521900 6005 Tesco Controls Inc $ 2,001.00
22211422 521900 6005 International Accreditation Service Inc 2,375.00 22200145 521900 6106 Babcock Laboratories Inc 37,460.93 22201181 521900 6106 Babcock Laboratories Inc 4,497.00
22210161 521900 6106 Babcock Laboratories Inc 30,124.43 22211879 521900 6106 Causey Consulting 2,543.00
22210536 521900 6106 Montrose Air Quality Services Llc 28,423.16 22210349 521900 6106 Quantum Analytical Services Inc 17,185.00 22201882 521900 6106 Raftelis Financial Consultants 12,444.00 22200696 521900 6106 Willdan 39,610.00
22201946 521900 6106 The Converse Professional Group Inc 8,000.00 22212316 521900 6403 Naumann Hobbs Material Handling 1,025.00 22211504 521900 6703 Hach Company 35,323.82
22211885 521900 6710 Ben'S Lock And Key 1,864.80
22212403 521900 6710 Evoqua Water Technologies Llc 1,631.63 22211154 521900 6710 Georgianna Air Conditioning & Heating 5,000.00 22210105 521900 6710 Tesco Controls Inc 20,561.04
22210535 521900 6710 Synagro Wwt Inc 61,970.14
22201982 521900 6710 International Accreditation Service Inc 2,000.00 22211875 521900 6903 Bluitt, Pearl 1,344.00
22210169 521900 6905 Cintas Corporation 3,297.98
22210151 521900 7208 Core & Main Lp 2,079.35
22212261 521900 7208 Fluid Components International Llc 2,591.51 22210189 521900 7208 Quantum Automation 17,500.00
22210105 521900 7208 Tesco Controls Inc 10,552.99
22210145 521900 7208 Western Water Works 6,310.86
22212013 521900 7211 Presidio Holdings Inc 1,159.28
22210087 521900 7803 Jci Jones Chemicals Inc 39,925.77
22210084 521900 7803 Solenis Llc 18,674.80
22212140 521900 7803 Ibis Scientific Llc 3,135.44
22200388 521900 7810 Lcp Tracker Inc 5,850.00
22200680 521900 7810 Virtual Project Manager 4,477.86
22210886 521900 7810 Virtual Project Manager 855.58
22212294 521900 8704 Naumann Hobbs Material Handling 33,805.55 22211230 521900 8705 Thermo Electron North America Llc 72,076.80 Sub-Total (521900) $ 537,677.72
Sub-Total (511910)
Redlands Regular Meeting of 02-21-23 Page 105 of 786
CITY OF REDLANDS
ENCUMBRANCES - OTHER FUNDS
AS OF 06/30/2022
P.O. # ACCT. # VENDOR AMOUNT
SEWER PROJECTS
22200661 521910 6106 / Krieger & Stewart Inc $ 1,284.00 22201311 521910 6106 / 521003 Rincon Consultants Inc 249,258.60 Carryover 521910 6106 / 521003 Alabama Septage Ponds Site Assmnt 92,505.00 Carryover 521910 6106 / 521004 WWTP Assessment 371,965.00 22200504 521910 8401 / 521006 Parsons Water & Infrastructure 1,522,815.57 22201012 521910 8401 / 521006 Gse Construction Company Inc 502,398.28 Carryover 521910 8401 / 521006 WWTP Modifications 1,435,306.48 Carryover 521910 6106 / 521006 WWTP Modifications 28,703.00 Carryover 521910 6106 / 521010 Wastewater Master Plan Update 56,042.64 Carryover 521910 7901 / 521012 Citywide Sewer Manhole Adjustment 24,801.00 Carryover 521910 8401 / 521013 Brine Cap Rehabilitation 58,875.28 Carryover 521910 7901 / 521014 On-Call WW System Improvements 41,124.72 Carryover 521910 8401 / 521021 Wastewater Infrastructure Cap Imprv 272,674.08 Carryover 521910 6106 / 521022 WWTP Leachate Drying Beds 250,000.00 Carryover 521910 6106 / 221023 Pretreatment Prg Rev & Lcl Lmt Stdy 130,632.57 $ 5,038,386.22
TOTAL SEWER $ 5,576,063.94
SEWER CAPITAL IMPROVEMENT
22211467 529920 8401 / First Industrial Lp $ 53,314.00
Carryover 529920 8401 / Wastewater Master Plan CIP 79,390.00 $ 132,704.00
NON-POTABLE WATER PROJECTS
Carryover 531910 6106 / 531002 Nonpotable Master Plan Update $ 23,078.50 Carryover 531910 6106 / 531004 Recycled Wtr Regulatory Compliance 605,212.97 Carryover 531910 8402 / 531005 South Mountain Water Board Project 222,110.00 22200674 531910 6106 West Yost & Associates Inc 26,238.04 22201690 531910 6106 West Yost & Associates Inc 103.54
22211613 531910 6106 West Yost & Associates Inc 297,069.65 22210407 531910 7808 / 531006 Ferguson Us Holdings Inc 3,430.77 22210312 531910 7901 / 531007 General Pump Company 2,000.00 Carryover 531910 7901 / 531007 Well #31A Rehabilitation 62,940.00 22210312 531910 7901 / 531008 General Pump Company 74,537.01 Carryover 531910 7901 / 531008 Well #32 Rehabilitation 4,000.00 Carryover 531910 6106 / 531009 Recyled Water Reservoir Design 343,254.82 $ 1,663,975.30
NON-POTABLE CAPITAL IMPROVEMENT
22211654 532920 8402 / 532001 Carollo Engineers $ 681,577.50 $ 681,577.50
CEMETERY
22210488 562900 6710 West Coast Arborists Inc $ 1,280.00 Carryover 562900 8501 Water Feature Development 35,000.00 Carryover 562900 8706 Water Tank/Pressure for Cemetery Grounds 18,900.00 $ 55,180.00
TOTAL
Sub-Total (521910)
TOTAL
TOTAL
TOTAL
Redlands Regular Meeting of 02-21-23 Page 106 of 786
CITY OF REDLANDS
ENCUMBRANCES - OTHER FUNDS
AS OF 06/30/2022
P.O. # ACCT. # VENDOR AMOUNT
INFORMATION TECHNOLOGY SERVICES
22210307 604900 6106 Ben's Lock And Key $ 990.00
22211248 604900 6106 Georgianna Air Conditioning & Heating 400.00 22212150 604900 6106 Motorola Solutions 14,086.44
22210550 604900 6703 Oracle America Inc 856.59
22211718 604900 6703 San Bernardino County 91.46
22210221 604900 6703 San Bernardino County Sheriff's Dept 487.96 22212429 604900 6703 Solutions II Inc 833.72
22212446 604900 6703 Tritech Software Systems 6,338.65
22212146 604900 6703 Motorola Solutions 2,282.00
22212080 604900 6703 Progress Software Corporation 2,700.00 22210307 604900 7201 Ben's Lock And Key 3,144.23
22211820 604900 7201 Presidio Holdings Inc 1,473.56
22212081 604900 7201 Presidio Holdings Inc 1,587.75
$ 35,272.36
WORKERS COMPENSATION
22210156 606951 6106 Nancy K Bohl Incorporated $ 4,918.75 $ 4,918.75
EQUIPMENT MAINTENANCE
22212216 607900 7901 Stertil Koni USA Inc. $ 83,911.69
$ 83,911.69
UTILITY BILLING
Carryover 608900 6703 EnQuesta Software Update $ 11,205.00 22210274 608900 6601 Inland Presort And Mailing Services 7,512.92 22210274 608900 6710 Inland Presort And Mailing Services 1,028.98 22212348 608900 6901 Wirz, Karen K 1,530.11
22212383 608900 6901 Wirz, Karen K 921.11
22212231 608900 7901 Rocovitz Inc 1,142.50
22212247 608900 7901 Trendway Corporation 8,933.25
Carryover 608900 7901 Office Remodel 4,924.25
Carryover 608900 8501 Office Remodel 60,000.00
$ 97,198.12
TOTAL ENCUMBRANCES $ 16,662,633.24
TOTAL CARRYOVERS $ 9,403,755.69
TOTAL NON-GENERAL FUND $ 26,066,388.9 3
TOTAL
TOTAL
TOTAL
TOTAL
Redlands Regular Meeting of 02-21-23 Page 107 of 786
Grant Carryovers
06/30/2022
PROJECT NAME ACCOUNT STRING GL NAME Department GL ORG GL OBJ REVENUE EXPENDITURES MATCH ARPA Local Fiscal Recovery Fund F120002 ‐1. PUB HLT‐1.8 OTH EX‐ Software Support/Development CMO 200120 6703 23,781.97 ARPA Local Fiscal Recovery Fund F120002 ‐1. PUB HLT‐1.8 OTH EX‐ Janitorial Services CMO 200120 6903 15,000.00 ARPA Local Fiscal Recovery Fund F120002 ‐1. PUB HLT‐1.8 OTH EX‐ Special Departmental Supplies CMO 200120 7810 9,228.17 ARPA Local Fiscal Recovery Fund F120002 ‐2. NEG ECO‐2.1 HHFOOD‐GROGC Special Program Expenditures CMO 200120 6708 2,006,700.00 ARPA Local Fiscal Recovery Fund F120002 ‐2. NEG ECO‐2.2 HHUTIL‐ Special Program Expenditures CMO 200120 6708 450,300.00 ARPA Local Fiscal Recovery Fund F120002 ‐2. NEG ECO‐2.29SMLBUS‐GFT VCHR Special Program Expenditures CMO 200120 6708 2,250,000.00 ARPA Local Fiscal Recovery Fund F120002 ‐2. NEG ECO‐2.34ASSTNP‐ Community Grant Award CMO 200120 6704 200,000.00 ARPA Local Fiscal Recovery Fund F120002 ‐3. PH‐NEI ‐3.1 PUBSFT‐PAYROLL Salaries: Full‐Time CMO 200120 5001 595,007.70 ARPA Local Fiscal Recovery Fund F120002 ‐3. PH‐NEI ‐3.3 OTHSTF‐PAYROLL Salaries: Full‐Time CMO 200120 5001 490,536.56 ARPA Local Fiscal Recovery Fund F120002 ‐4. PREMPAY‐4.1 PUBSEC‐ Salaries: Full‐Time CMO 200120 5001 343,286.65 ARPA Local Fiscal Recovery Fund F120002 ‐6. REV RPL‐6.1 GOV SV‐STAFF Salaries: Full‐Time CMO 200120 5001 298,055.10 ARPA Local Fiscal Recovery Fund F120002 ‐6. REV RPL‐6.1 GOV SV‐STEPS4LIFE Special Contractual Services CMO 200120 6710 120,000.00 ARPA Local Fiscal Recovery Fund F120002 ‐6. REV RPL‐6.1 GOV SV‐WW INFRA Wastewater Infrastructure CMO 200120 8401 1,000,000.00 ARPA Local Fiscal Recovery Fund F120002 ‐7. ADMIN ‐7.1 ADM EX‐CONSULTANT Other Professional Services CMO 200120 6106 5,780.00 ARPA Local Fiscal Recovery Fund F120002 ‐7. ADMIN ‐7.1 ADM EX‐OTHER Training CMO 200120 6403 288.00 ARPA Local Fiscal Recovery Fund F120002 ‐7. ADMIN ‐7.1 ADM EX‐PAYROLL Salaries: Full‐Time CMO 200120 5001 186,104.16 ARPA Local Fiscal Recovery Fund F120002 ‐ARPA LFRF ‐ Federal Grants CMO 200120 4407 (7,994,068.31) CMO Total (7,994,068.31) 7,994,068.31 0.00
CDBG‐Boys & Girls Club Academic F164003 ‐CDBG ‐FY2022 Federal Grants DSD 200164 4407 (12,200.00) CDBG‐SB Sexual Assault Services F164004 ‐CDBG ‐FY2022 Federal Grants DSD 200164 4407 (3,177.90) CDBG‐YMCA Legal Aid Program F164007 ‐CDBG ‐FY2022 Federal Grants DSD 200164 4407 (10,026.21) CDBG‐FSA Senior Nutrition F164008 ‐CDBG ‐FY2022 Federal Grants DSD 200164 4407 (12,200.00) Joslyn Senior Center Rehab Project F164010 ‐CAP ‐CON&CONMGT‐ Building Const/Improv DSD 200164 8503 403,294.44 Joslyn Senior Center Rehab Project F164010 ‐CDBG ‐ Federal Grants DSD 200164 4407 (467,912.86) Joslyn Senior Center Rehab Project F164010 ‐NONCAP ‐MISC ‐ License & Permits DSD 200164 6005 2,491.70 Joslyn Senior Center Rehab Project F164010 ‐NONCAP ‐MISC ‐ Printing and Binding DSD 200164 6901 400.00 Joslyn Senior Center Rehab Project F164010 ‐NONCAP ‐PERSNL ‐ Salaries: Full‐Time DSD 200164 5001 18,496.33 Joslyn Senior Center Rehab Project F164010 ‐NONCAP ‐PERSNL ‐ Pension Contributions DSD 200164 5401 4,666.52 Joslyn Senior Center Rehab Project F164010 ‐NONCAP ‐PERSNL ‐ Social Security/Medicare DSD 200164 5501 1,418.28 Joslyn Senior Center Rehab Project F164010 ‐NONCAP ‐PERSNL ‐ Health/Dental Insurance DSD 200164 5701 2,694.47 Joslyn Senior Center Rehab Project F164010 ‐NONCAP ‐PERSNL ‐ Disability Insurance DSD 200164 5703 48.00 Joslyn Senior Center Rehab Project F164010 ‐NONCAP ‐PERSNL ‐ Unemployment Insurance DSD 200164 5704 74.54 Joslyn Senior Center Rehab Project F164010 ‐NONCAP ‐PERSNL ‐ Life Insurance DSD 200164 5705 10.54 CDBG‐Sylvan Park Restroom Rehab F164029 ‐CDBG ‐ Federal Grants DSD 200164 4407 (343,776.00) CDBG‐Sylvan Park Restroom Rehab F164029 ‐CONST ‐CON&CONMGT‐ Building Const/Improv DSD 200164 8503 293,000.00 CDBG‐Sylvan Park Restroom Rehab F164029 ‐NONCAP ‐MISC ‐ License & Permits DSD 200164 6005 2,000.00 CDBG‐Sylvan Park Restroom Rehab F164029 ‐NONCAP ‐MISC ‐ Architect & Engineer DSD 200164 6101 30,000.00 CDBG‐Sylvan Park Restroom Rehab F164029 ‐NONCAP ‐PERSNL ‐ Salaries: Full‐Time DSD 200164 5001 12,290.00 CDBG‐Sylvan Park Restroom Rehab F164029 ‐NONCAP ‐PERSNL ‐ Pension Contributions DSD 200164 5401 3,246.00 CDBG‐Sylvan Park Restroom Rehab F164029 ‐NONCAP ‐PERSNL ‐ Social Security/Medicare DSD 200164 5501 939.00 CDBG‐Sylvan Park Restroom Rehab F164029 ‐NONCAP ‐PERSNL ‐ Health/Dental Insurance DSD 200164 5701 2,043.00 CDBG‐Sylvan Park Restroom Rehab F164029 ‐NONCAP ‐PERSNL ‐ Workers' Comp Insurance DSD 200164 5702 49.00 CDBG‐Sylvan Park Restroom Rehab F164029 ‐NONCAP ‐PERSNL ‐ Disability Insurance DSD 200164 5703 78.00 CDBG‐Sylvan Park Restroom Rehab F164029 ‐NONCAP ‐PERSNL ‐ Unemployment Insurance DSD 200164 5704 121.00 CDBG‐Sylvan Park Restroom Rehab F164029 ‐NONCAP ‐PERSNL ‐ Life Insurance DSD 200164 5705 10.00 CDBG‐Steps 4 Life F164030 ‐CDBG ‐ Federal Grants DSD 200164 4407 (8,624.67) CDBG‐CV Senior Meals Program FCS F16412A ‐CDBG ‐ Federal Grants DSD 200164 4407 (21,448.92) CDBG‐CV3 FCS Senior Care Program F16428D ‐CDBG ‐ Federal Grants DSD 200164 4407 (31,000.00) CDBG‐CV3 FCS Senior Care Program F16428D ‐NONCAP ‐MISC ‐ Special Contractual Services DSD 200164 6710 20,000.00 CDBG‐CV3 FCS Senior Care Program F16428D ‐NONCAP ‐MISC ‐ Compressed Natural Gas (LCNG) DSD 200164 7302 1,000.00 CDBG‐CV3 FCS Senior Care Program F16428D ‐NONCAP ‐PERSNL ‐ Salaries: Part‐Time DSD 200164 5002 10,000.00 CDBG‐CV3 Sr Center Outdoor Dining F16428E ‐CAP ‐CON&CONMGT‐ Other Betterments/Improv DSD 200164 8501 227,000.00 CDBG‐CV3 Sr Center Outdoor Dining F16428E ‐CDBG ‐ Federal Grants DSD 200164 4407 (259,920.00) CDBG‐CV3 Sr Center Outdoor Dining F16428E ‐NONCAP ‐MISC ‐ License & Permits DSD 200164 6005 4,220.00 CDBG‐CV3 Sr Center Outdoor Dining F16428E ‐NONCAP ‐MISC ‐ Advertising & Other Misc Exp DSD 200164 6902 700.00 CDBG‐CV3 Sr Center Outdoor Dining F16428E ‐NONCAP ‐PERSNL ‐ Salaries: Part‐Time DSD 200164 5002 27,908.75 SB2 Planning Grants Program S164009 ‐NONCAP ‐MISC ‐ Other Professional Services DSD 200164 6106 71,796.02 SB2 Planning Grants Program S164009 ‐SB2 ‐ State Grants DSD 200164 4401 (241,285.27) LEAP‐Housing Element Update S16426A ‐LEAP ‐ State Grants DSD 200164 4401 (140,259.75) LEAP‐Housing Element Update S16426A ‐NONCAP ‐MISC ‐ Other Professional Services DSD 200164 6106 54,776.99 LEAP‐Transit Village Plan EIR S16426B ‐LEAP ‐ State Grants DSD 200164 4401 (53,160.00) LEAP‐Transit Village Plan EIR S16426B ‐NONCAP ‐MISC ‐ Other Professional Services DSD 200164 6106 44,980.51 DSD Total (1,604,991.58) 1,239,753.09 0.00
FY17 Bryne Justice Assistance Grant F202005 ‐JAG ‐ Federal Grants Police 200202 4407 (13,937.00) FY17 Bryne Justice Assistance Grant F202005 ‐NONCAP ‐MISC ‐ Special Dept Supplies Police 200202 7810 13,937.00 FY18 Bryne Justice Assistance Grant F202006 ‐JAG ‐ Federal Grants Police 200202 4407 (13,826.00) FY18 Bryne Justice Assistance Grant F202006 ‐NONCAP ‐MISC ‐ Special Dept Supplies Police 200202 7810 13,826.00 FY2019 HSGP‐Riverside UASI F202009 ‐HSGP ‐ Federal Grants Police 200202 4407 (45,000.00) FY20 BJA Coronavirus Emerg Supp Fnd F202010 ‐BJA ‐ Federal Grants Police 200202 4407 (6,085.65) FY20 BJA Coronavirus Emerg Supp Fnd F202010 ‐NONCAP ‐MISC ‐ Special Dept Supplies Police 200202 7810 6,085.65 FY19 Bryne Justice Assistance Grant F202020 ‐JAG ‐ Federal Grants Police 200202 4407 (14,530.00) FY19 Bryne Justice Assistance Grant F202020 ‐NONCAP ‐MISC ‐ Special Dept Supplies Police 200202 7810 14,530.00 FY20 Bryne Justice Assistance Grant F202021 ‐JAG ‐ Federal Grants Police 200202 4407 (14,374.00) FY20 Bryne Justice Assistance Grant F202021 ‐NONCAP ‐MISC ‐ Special Dept Supplies Police 200202 7810 14,374.00 FY21/22 OTS Selective Trfc Enfrcmnt F202025 ‐NONCAP ‐MISC ‐ Special Dept Supplies Police 200202 7810 1,773.97 FY21/22 OTS Selective Trfc Enfrcmnt F202025 ‐NONCAP ‐PERSNL ‐ OT Reimbursable Police 200202 5102 64,234.45 FY21/22 OTS Selective Trfc Enfrcmnt F202025 ‐NONCAP ‐TRVL ‐ Travel Reimbursement Police 200202 6402 1,487.00 FY21/22 OTS Selective Trfc Enfrcmnt F202025 ‐STEP ‐ Federal Grants Police 200202 4407 (89,582.92) FY20 Homeland Security Grant Prgm F202026 ‐HSGP ‐ Federal Grants Police 200202 4407 (23,568.00) FY20 Homeland Security Grant Prgm F202026 ‐NONCAP ‐MISC ‐ Uniform/Safety Clothing Police 200202 7004 23,568.00 FY21 Bryne Justice Assistance Grant F202027 ‐CAP ‐EQUIP ‐ All Other Equipment Police 200202 8706 17,538.00 FY21 Bryne Justice Assistance Grant F202027 ‐JAG ‐ Federal Grants Police 200202 4407 (17,538.00) 19/20 Tobacco Grant S202003 ‐CDOJ ‐ State Grants Police 200202 4401 (25,001.94) Bd of State & Community Corrections S202004 ‐BSCC ‐ State Grants Police 200202 4401 (8,207.52) Bd of State & Community Corrections S202004 ‐NONCAP ‐MISC ‐ Special Contractual Services Police 200202 6710 8,207.52 Police Total (271,651.03) 179,561.59 0.00
FY19 Homeland Security Grant Prgm F250013 ‐HSGP ‐ Federal Grants Fire 200250 4407 (17,930.00) FY20 AFG‐COVID 19 Supplemental Prgm F250015 ‐AFG ‐ Federal Grants Fire 200250 4407 (34,081.82) FY20 AFG‐COVID 19 Supplemental Prgm F250015 ‐MATCH ‐LOCAL ‐ Reimbursed Expenditures Fire 200250 6912 (1,449.18) City Match‐F250015 FY20 AFG‐COVID19 Reimbursed Expenditures Fire 101250 6912 1,449.18 FY20 AFG‐COVID 19 Supplemental Prgm F250015 ‐NONCAP ‐MISC ‐ Special Departmental Supplies Fire 200250 7810 17,900.01 SoCalGas Climate Adaptation Prgm P250001 ‐NONCAP ‐MISC ‐ Office Supplies Fire 200250 7002 4,986.94 SoCalGas Climate Adaptation Prgm P250001 ‐NONCAP ‐MISC ‐ Reimbursed Expenditures Fire 200250 6912 3,681.02 SoCalGas Climate Adaptation Prgm P250001 ‐NONCAP ‐MISC ‐ Computer Components Fire 200250 7211 48.89 SoCalGas Climate Adaptation Prgm P250001 ‐OTH GRANT ‐ Other Grants Fire 200250 4410 (8,716.85) Household Hazardous Waste Grnt Cy34 S250019 ‐CAHHW ‐ State Grants Fire 200250 4401 (244,500.00) Household Hazardous Waste Grnt Cy34 S250019 ‐CAP ‐CON&CONMGT‐ Other Betterments/Improv Fire 200250 8501 228,291.80 Household Hazardous Waste Grnt Cy34 S250019 ‐NONCAP ‐PERSNL ‐ Salaries: Full‐Time Fire 200250 5001 16,208.20 Fire Total (305,228.67) 269,667.68 1,449.18
2022 California Market Match Prgm C300007 ‐CNIP ‐FEDERAL Federal Grants FCS 200300 4407 (1,713.00) 2022 California Market Match Prgm C300007 ‐CNIP ‐STATE State Grants FCS 200300 4401 (510.00) 2022 California Market Match Prgm C300007 ‐NONCAP ‐INCENTIVE ‐ Food Incentives FCS 200300 7807 1,493.00 2022 California Market Match Prgm C300007 ‐NONCAP ‐MISC ‐ Advertising FCS 200300 6902 510.00
CARRYOVER AMOUNT
Redlands Regular Meeting of 02-21-23 Page 108 of 786
Grant Carryovers
06/30/2022
21‐22 OmniTrans Senior Transp Progm P309006 ‐MATCH ‐LOCAL ‐ Reimbursed Expenditures FCS 200309 6912 (18,560.75) City Match‐P309006 21/22 OmniTrans Reimbursed Expenditures FCS 101309 6912 18,560.75 21‐22 OmniTrans Senior Transp Progm P309006 ‐NONCAP ‐MISC ‐ Telephone FCS 200309 6304 554.00 21‐22 OmniTrans Senior Transp Progm P309006 ‐NONCAP ‐MISC ‐ Compressed Natural Gas (LCNG) FCS 200309 7302 15,511.35 21‐22 OmniTrans Senior Transp Progm P309006 ‐NONCAP ‐MISC ‐ Advertising FCS 200309 6902 2,000.00 21‐22 OmniTrans Senior Transp Progm P309006 ‐NONCAP ‐MISC ‐ Vehicle Maintenance FCS 200309 7206 8,673.00 21‐22 OmniTrans Senior Transp Progm P309006 ‐NONCAP ‐PERSNL ‐ Salaries: Full‐Time FCS 200309 5001 66,065.43 21‐22 OmniTrans Senior Transp Progm P309006 ‐OMNI ‐ Other Grants FCS 200309 4410 (90,710.52) FCS Total (92,933.52) 76,246.03 18,560.75
Highland/Redlands Regnl Connector C400005 ‐CONST ‐CON&CONMGT‐COH Other Betterments/Improv MUED 200400 8501 1,434,026.84 Highland/Redlands Regnl Connector C400005 ‐HIGHLAND ‐ State Grants MUED 200400 4401 (1,420,769.32) Highland/Redlands Regnl Connector C400005 ‐MATCH ‐COH ‐ Reimbursed Expenditures MUED 200400 6912 (14,279.57) City Match‐C400005 COH Reimbursed Expenditures MUED 209400 6912 14,279.57 East Valley Corridor Bike Rte Proj C400007 ‐ATP ‐PH3 State Grants MUED 200400 4401 (2,112,000.00) East Valley Corridor Bike Rte Proj C400007 ‐CONST ‐CON&CONMGT‐ATP Other Betterments/Improv MUED 200400 8501 2,112,000.00 Cycle 8‐Emergency Veh Preemption F400001 ‐CONST ‐CON&CONMGT‐ Other Betterments/Improv MUED 200400 8501 1,039,500.00 Cycle 8‐Emergency Veh Preemption F400001 ‐HSIP ‐ Federal Grants MUED 200400 4407 (1,051,461.54) Cycle 8‐Emergency Veh Preemption F400001 ‐PREENG ‐MISC ‐ Other Professional Services MUED 200400 6106 7,593.63 Cycle 8‐Pedestrian Countdown Heads F400002 ‐CONST ‐CON&CONMGT‐ Other Betterments/Improv MUED 200400 8501 233,300.00 Cycle 8‐Pedestrian Countdown Heads F400002 ‐HSIP ‐ Federal Grants MUED 200400 4407 (233,300.00) Cycle 9‐In‐Roadway Lights for OBT3 F400006 ‐CONST ‐CON&CONMGT‐ Other Betterments/Improv MUED 200400 8501 207,000.00 Cycle 9‐In‐Roadway Lights for OBT3 F400006 ‐HSIP ‐ Federal Grants MUED 200400 4407 (248,000.00) Cycle 9‐In‐Roadway Lights for OBT3 F400006 ‐PREENG ‐PERSNL ‐ Salaries: Full‐Time MUED 200400 5001 38,349.88 Local Road Safety Plan (LRSP) S400020 ‐CA DOT ‐ State Grants MUED 200400 4401 (68,400.00) Local Road Safety Plan (LRSP) S400020 ‐MATCH ‐ ‐ Reimbursed Expenditures MUED 200400 6912 (222.14) City Match‐S400020 LRSP Reimbursed Expenditures MUED 101400 6912 222.14 Local Road Safety Plan (LRSP) S400020 ‐NONCAP ‐MISC ‐ Other Professional Services MUED 200400 6106 2,221.41 HSIP Cycle 10‐Crosswalk Enhancement S400021 ‐CONST ‐CON&CONMGT‐ Other Betterments/Improv MUED 200400 8501 202,300.00 HSIP Cycle 10‐Crosswalk Enhancement S400021 ‐HSIP ‐ State Grants MUED 200400 4401 (250,000.00) HSIP Cycle 10‐Crosswalk Enhancement S400021 ‐PREENG ‐MISC ‐ Other Professional Services MUED 200400 6106 15,200.00 HSIP Cycle 10‐Crosswalk Enhancement S400021 ‐PREENG ‐PERSNL ‐ Salaries: Full‐Time MUED 200400 5001 32,500.00 Highland/Redlands Regnl Connector C400005 ‐CONST ‐CON&CONMGT‐TDA TDA Other Bett MUED 241400 8501 175,482.00 Highland/Redlands Regnl Connector C400005 ‐MATCH ‐TDA ‐ TDA Reimbursed MUED 241400 6912 (17,548.00) City Match‐C400005 TDA Reimbursed Expenditures MUED 101400 6912 17,548.00 Highland/Redlands Regnl Connector C400005 ‐TDA ‐ TDA State Gran MUED 241400 4401 (157,934.00) East Valley Corridor Bike Rte Proj C400007 ‐CONST ‐CON&CONMGT‐TDA TDA Other Bett MUED 241400 8501 50,401.00 East Valley Corridor Bike Rte Proj C400007 ‐MATCH ‐OTHER ‐ TDA Reimbursed MUED 241400 6912 (42,751.40) City Match‐C400007 TDA Other Reimbursed Expenditures MUED 209400 6912 42,751.40 Match Cost Recovery (County Share) Cost Recovery MUED 209400 4415 (44,000.00) East Valley Corridor Bike Rte Proj C400007 ‐MATCH ‐TDA ‐PH 2 TDA Reimbursed MUED 241400 6912 (55,000.00) City Match‐C400007 TDA Phase 2 Reimbursed Expenditures MUED 209400 6912 55,000.00 East Valley Corridor Bike Rte Proj C400007 ‐PREENG ‐DESIGN ‐TDA TDA Other Prof MUED 241400 6106 70,046.49 East Valley Corridor Bike Rte Proj C400007 ‐PREENG ‐ROW ‐TDA TDA Other Prof MUED 241400 6106 135,000.00 East Valley Corridor Bike Rte Proj C400007 ‐TDA ‐PH1 TDA State Gran MUED 241400 4401 (34,609.09) East Valley Corridor Bike Rte Proj C400007 ‐TDA ‐PH2 TDA State Gran MUED 241400 4401 (80,000.00) East Valley Corridor Bike Rte Proj C400007 ‐TDA ‐PH3 TDA State Gran MUED 241400 4401 (50,401.00) Orange Blossom Trail Phase III S241001 ‐CAP ‐CON&CONMGT‐ OBT III Trail Construction MUED 241400 8405 944,801.17 Orange Blossom Trail Phase III S241001 ‐MATCH ‐BEAR VLY ‐ TDA Reimbursed MUED 241400 6912 (13,800.00) Match‐ OBT III Bear Valley Portion Reimbursed Expenditures MUED 101400 6912 13,800.00 Orange Blossom Trail Phase III S241001 ‐MATCH ‐PB TRAIL ‐ TDA Reimbursed MUED 241400 6912 (128,192.15) Orange Blossom Trail Phase III S241001 ‐NONCAP ‐MISC ‐ TDA Printing a MUED 241400 6901 1,809.93 Orange Blossom Trail Phase III S241001 ‐TDA ‐ TDA State Gran MUED 241400 4401 (811,163.95) 2021 TDA 3 Transit Stop Access Prog S241005 ‐CONST ‐CON&CONMGT‐ TDA Other Bett MUED 241400 8501 46,340.00 2021 TDA 3 Transit Stop Access Prog S241005 ‐TDA ‐ TDA State Gran MUED 241400 4401 (46,340.00) MUED Total (6,608,378.90) 6,476,079.09 143,601.11
CalRecycle Bev Cont City/Cnty Pymts S511001 ‐CAPRS ‐ State Grants Solid Waste 511910 4401 (33,257.07) CalRecycle Bev Cont City/Cnty Pymts S511001 ‐NONCAP ‐MISC ‐ Special Departmental Supplies Solid Waste 511910 7810 33,257.07 Solid Waste Total (33,257.07) 33,257.07 0.00
FY2021 FAA Airport Improvement Prog F564003 ‐FAA ‐ Federal Grants Airport 564910 4407 (76,153.30) FY2021 FAA Airport Improvement Prog F564003 ‐NONCAP ‐MISC ‐ Special Contractual Services Airport 564910 6710 74,663.30 Airport Coronavirus Relief Grnt Prg F564004 ‐FAA ‐ Federal Grants Airport 564910 4407 (13,000.00) Airport Coronavirus Relief Grnt Prg F564004 ‐NONCAP ‐MISC ‐ AirportOps Non‐Capita Airport 564910 7901 13,000.00 Airport Rescue Grant F564005 ‐FAA ‐ Federal Grants Airport 564910 4407 (32,000.00) Airport Rescue Grant F564005 ‐NONCAP ‐MISC ‐ AirportOps Non‐Capita Airport 564910 7901 32,000.00 CA Aid to Airports Program (CAAP) S564001 ‐CAAP ‐ AirportOps State Gran Airport 564910 4401 (25,920.00) CA Aid to Airports Program (CAAP) S564001 ‐NONCAP ‐MISC ‐ AirportOps Non‐Capita Airport 564910 7901 10,000.00 CA Aid to Airports Program (CAAP) S564001 ‐NONCAP ‐MISC ‐ AirportOps Building/G Airport 564910 7204 15,920.00 Airport Total (147,073.30) 145,583.30 0.00
Grand Total (17,057,582.38) 16,414,216.16 163,611.04
Redlands Regular Meeting of 02-21-23 Page 109 of 786
City Council Meeting I. 11.
DATE: 02/21/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the Professional Services Agreement with Chambers Group, Inc. to prepare an Initial Study/Negative Declaration or Mitigated Negative Declaration environmental document for a proposed temporary reservoir located at the Sunset Reservoir site for an amount not-to-exceed $65,234.50, and determination that approval of the Agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State's Guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)
MOTION(S):
If City Council determines the staff recommendation is appropriate, the following motions are provided:
I move that the City Council determine approval of the Professional Services Agreement with Chambers Group, Inc. to prepare an Initial Study/Negative Declaration or Mitigated Negative Declaration environmental document is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and
1. I move that the City Council approve the Professional Services Agreement with Chambers Group, Inc. for an amount not-to-exceed $65,234.50 to prepare an Initial Study/Negative Declaration or Mitigated Negative Declaration environmental document for a proposed temporary reservoir located at the Sunset Reservoir site.
2. RECOMMENDATION:
Staff recommends City Council determine approval of the Agreement with Chambers Group, Inc. to prepare an Initial Study/Negative Declaration or Mitigated Negative Declaration environmental document for a proposed temporary reservoir located at the Sunset Reservoir site is not subject to Redlands Regular Meeting of 02-21-23 Page 110 of 786
environmental review pursuant to Section 15061(b)(3) of the State’s Guidelines implementing the California Environmental Quality Act. Staff further recommends City Council approve a professional services agreement with Chambers Group, Inc. for an amount not-to-exceed $65,234.50.
DISCUSSION:
In July 2022, a Condition, Seismic, and Structural Assessment (Assessment) was completed for water facilities located throughout the City. The Assessment recommended the replacement of the three (3) million gallon Sunset Reservoir.
A temporary reservoir will need to be constructed adjacent to the existing Sunset Reservoir prior to demolishing and reconstructing the existing reservoir in order to provide uninterrupted water service throughout the project. The proposed temporary tank is a 750,000-gallon above-ground factory-coated bolted carbon steel tank. The installation of the temporary reservoir requires a permit from the California Water Board Division of Drinking Water (DDW), which requires an Initial Study/Negative Declaration or Mitigated Negative Declaration (IS/ND or MND) environmental document.
On October 21, 2022, Municipal Utilities and Engineering Department staff issued a Request for Proposals (RFP) for professional services to prepare an Initial Study/Negative Declaration or Mitigated Negative Declaration environmental document for the proposed temporary reservoir. On November 15, 2022, staff received proposals from the following seven (7) firms:
1. Chambers Group, Inc., Santa Ana, CA
2. Infrastructure Engineers, Brea, CA
3. Meridian Consultants, Westlake Village, CA
4. PlaceWorks, Inc., Los Angeles, CA
5. Ruth Villalobos & Associates, Inc. Ontario, CA
6. The Altum Group, Palm Desert, CA
7. UltraSystems Environmental, Irvine, CA
In accordance with Chapter 2.16.180 of the City's Municipal Code, an evaluation committee reviewed and rated the proposals based on each firm's demonstrated competence and professional qualifications in accordance with specific evaluation criteria identified in the RFP. Chambers Group, Inc. was identified as the consultant most qualified to perform the tasks listed in the RFP. City staff negotiated a reasonable consultant fee and recommends City Council approval of a Professional Services Agreement with Chambers Group, Inc. for an amount not-to-exceed $65,234.50.
Approval of the Professional Services Agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State’s Guidelines implementing the California Environmental Quality Act as there is no possibility that this action will result in an impact on the environment.
Redlands Regular Meeting of 02-21-23 Page 111 of 786
ALTERNATIVES:
City Council may deny the staff recommendation and provide other direction.
STRATEGIC PLAN:
N/A
SUBMITTED BY:
John R. Harris, Municipal Utilities and Engineering Director RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Goutam K. Dobey, City Engineer
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:
Veronica Medina, Associate Engineer
Fiscal Impact
Fiscal Year: FY 22/23
Appropriation Required Y/N: No
Budgeted Y/N: Yes
Account No.: 501910
Discussion:
There is no fiscal impact associated with this action. This project is included in the FY 22/23 MUED Budget.
Attachments
Chambers Group, Inc. Professional Services Agreement
Redlands Regular Meeting of 02-21-23 Page 112 of 786
1 I:\cmo\Agreements\Chambers Group Inc-FY22-0115.doc-la
AGREEMENT TO PERFORM PROFESSIONAL SERVICES
This agreement for the provision of Initial Study/Negative Declaration, or Mitigated Negative Declaration for the Sunset Reservoir site (“Agreement”) is made and entered in this 21st day of February, 2023 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“City”) and Chambers Group, Inc., a California Corporation (“Consultant”). City and Consultant are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Consultant agree as follows:
ARTICLE 1 – ENGAGEMENT OF CONSULTANT
1.1 City hereby engages Consultant to provide Initial Study/Negative Declaration, or Mitigated Negative Declaration for the Sunset Reservoir site services for City (the “Services”).
1.2 The Services shall be performed by Consultant in a professional manner, and Consultant represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional consultants in the industry providing like and similar types of Services.
ARTICLE 2 – SERVICES OF CONSULTANT
2.1 The Services that Consultant shall perform are more particularly described in Exhibit “A,” titled “Scope of Services,” which is attached hereto and incorporated herein by this reference.
2.2 Consultant shall comply with applicable federal, state and local laws and regulations in the performance of this Agreement including, but not limited to, any applicable State prevailing wage laws.
ARTICLE 3 – RESPONSIBILITIES OF CITY
3.1 City designates John R. Harris, Municipal Utilities and Engineering Department Director, as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to performance of the Services.
ARTICLE 4 – PERFORMANCE OF SERVICES
4.1 Consultant shall perform and complete the Services in a prompt and diligent manner in accordance with the schedule set forth in Exhibit “B,” titled “Project Schedule,” which is attached hereto and incorporated herein by reference.
4.2 Consultant shall complete the Services by October 31, 2023, unless the Services are terminated earlier as provided for herein.
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4.3 If Consultant’s Services include deliverable electronic visual presentation materials, such materials shall be delivered in a form, and made available to City, consistent with City Council-adopted policy for the same. It shall be the obligation of Consultant to obtain a copy of such policy from City staff.
ARTICLE 5 – PAYMENTS TO CONSULTANT
5.1 Compensation:
Total compensation for Consultant’s performance of the Services shall not exceed the amount of Sixty-Five Thousand Two Hundred Thirty-Four Dollars and Fifty Cents ($65,234.50). City shall pay Consultant on a time and materials basis up to the not to exceed amount in accordance with Exhibit “C,” titled (“Fee Schedule”) which is attached hereto and incorporated herein by reference.
5.2 Consultant shall submit monthly invoices to City describing the Services performed during the preceding month. Consultant’s invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent and by whom, and a description of reimbursable expenses related to the Services. City shall pay Consultant no later than thirty (30) days after receipt and approval by City of Consultant’s invoice.
5.3 Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:
CITY: CONSULTANT:
City Clerk Michael McEntee, President
City of Redlands Chambers Group, Inc.
35 Cajon Street 5 Hutton Centre Drive, Suite 750
P.O. Box 3005 (mailing) Santa Ana, CA 92707
Redlands, CA 92373 [email protected]
[email protected] Phone: (949) 261-5414
Phone: (909) 798-7531 Fax: (866) 261-3100
ARTICLE 6 – INSURANCE AND INDEMNIFICATION
6.1 The following insurance coverage required by this Agreement shall be maintained by Consultant for the duration of its performance of the Services. Consultant shall not perform any Services unless and until the required insurance listed below is obtained by Redlands Regular Meeting of 02-21-23 Page 114 of 786
3 I:\cmo\Agreements\Chambers Group Inc-FY22-0115.doc-la Consultant. Consultant shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. Insurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City.
A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Consultant is self-insured or exempt from the workers’ compensation laws of the State of California. Consultant shall execute and provide City with Exhibit “D,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.
B. Comprehensive General Liability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate, for public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.
C. Consultant shall secure and maintain professional liability insurance throughout the term of this Agreement in the amount of One Million Dollars ($1,000,000) per claim made.
D. Business Auto Liability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Consultant owned vehicles used in connection with Consultant’s provision of the Services, hired and non-owned vehicles, and employee non-ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.
E. Consultant is expressly prohibited from assigning or subcontracting any of the Services without the prior written consent of City. In the event of mutual agreement by the Parties to assign or subcontract a portion of the Services, Consultant shall add such assignee or subcontractor as an additional insured to the insurance policies required hereby and provide City with the insurance endorsements prior to any Services being performed by the assignee or subcontractor.
6.2 Consultant shall defend, indemnify and hold harmless City and its elected and appointed officials, employees and agents from and against any and all claims, losses or liability, including attorneys’ fees, arising from injury or death to persons or damage to property occasioned by any negligent act or omission by, or the willful misconduct of, Consultant, or its officers, employees and agents in performing the Services.
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4 I:\cmo\Agreements\Chambers Group Inc-FY22-0115.doc-la ARTICLE 7 – CONFLICTS OF INTEREST
7.1 Consultant covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by the performance of Consultant’s Services. Consultant further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.
7.2 Consultant agrees it is not a designated employee within the meaning of the Political Reform Act because Consultant:
A. Does not make a governmental decision whether to:
(i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; (iii) authorize City to enter into, modify or renew a contract; (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof.
B. Does not serve in a staff capacity with City and in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City’s Conflict of Interest Code under Government Code section 87302.
7.3 In the event City determines that Consultant must disclose its financial interests, Consultant shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests, with the City Clerk’s office pursuant to the written instructions provided by the City Clerk.
ARTICLE 8 – GENERAL CONSIDERATIONS
8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys’ fees, including fees for the use of in-house counsel by a Party.
8.2 Consultant shall not assign any of the Services, except with the prior written approval of City and in strict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, result in City’s immediate termination of this Agreement.
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8.3 Consultant is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any its agents shall have control over the conduct of Consultant or Consultant’s employees, except as herein set forth. Consultant shall supply all necessary tools and instrumentalities required to perform the Services. Assigned personnel employed by Consultant are for its account only, and in no event shall Consultant or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City. Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Consultant have any authority, express or implied, to bind City to any obligation.
8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less than five (5) days prior written notice to Consultant of City’s intent to terminate. If this Agreement is terminated by City, an adjustment to Consultant’s compensation shall be made, but (1) no amount shall be allowed for anticipated profit or unperformed Services, and (2) any payment due Consultant at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Consultant. Upon receipt of a termination notice, Consultant shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related data, design calculations, drawings, specifications, reports, estimates, summaries and such other information and materials as may have been accumulated by Consultant in performing the Services. Consultant shall be compensated on a pro-rata basis for Services completed up to the date of termination.
8.5 Consultant shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Consultant.
8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein, any amendment to this Agreement shall be in writing, approved by City and signed by City and Consultant.
8.7 This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in connection with this Agreement shall be tried and litigated only in the state courts located in San Bernardino County, California, and the federal courts located in Riverside County, California.
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8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.
IN WITNESS WHEREOF, duly authorized representatives of City and Consultant have signed in confirmation of this Agreement.
CITY OF REDLANDS CHAMBERS GROUP, INC.
By: ___________________________ By: _________________________ Eddie Tejeda, Mayor Michael McEntee, President
ATTEST:
___________________________
Jeanne Donaldson, City Clerk
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7 I:\cmo\Agreements\Chambers Group Inc-FY22-0115.doc-la EXHIBIT "A"
SCOPE OF SERVICES
The following Scope of Work details the tasks that the Consultant shall complete with respect to preparing and completing the Initial Study/Negative Declaration or Mitigated Negative Declaration (Project) proposed temporary reservoir located at the Sunset Reservoir site.
This scope of work shall be completed within the schedule period listed in Exhibit “B.” Task 1 – Project Management
The Consultant shall be prepared to meet with representatives from the City at a Project Initiation/Kick-Off Meeting to define project goals and objectives, outline project and management approach, identify roles and responsibilities, confirm scope and schedule, and verify the appropriate CEQA documentation needed; as well as receive any previously prepared technical reports, and address the needed technical studies described above. The Consultant shall also survey the project site and the immediate surrounding area and make a photographic record to document the existing conditions.
The Consultant shall manage and coordinate all components of the Project and take a proactive role in keeping all tasks on schedule and on budget and ensure timely completion of the environmental documents. The Consultant shall update the project schedule monthly. The Consultant shall submit monthly status reports providing an overview of progress made and tasks to be accomplished the following month. The Consultant shall give prior notice to the City, and obtain acceptance from same, before performing work outside the contract work scope and thereby contract budget amount.
The Consultant shall ensure full coordination with City staff and be responsive to any email and telephone discussions. The Consultant shall be in weekly contact with the City to ensure a timely City review of deliverables. The Consultant shall work with all stakeholders in a responsible manner.
The Consultant shall consult with the responsible agencies to discuss potential environmental impacts and mitigation measures for the reservoir project. Responsible agencies are expected to include but not necessarily limited to California Department of Public Health, California Department of Fish and Game (CDFG), Division of Drinking Water, and any other agencies that may be identified as responsible agencies during the California Environmental Quality Act (CEQA) process.
Task 2 – Resource Documents and Data Review
The Consultant shall review the available project-related data and reports provided by the City, including record drawings, shop drawings, geotechnical reports, past investigation reports, and repair or improvement plans. Following the review of existing data, any gaps in the data and recommendation for correcting the gaps shall be discussed with the City. The Consultant shall work closely with the City to determine what additional data must be collected in support of the Redlands Regular Meeting of 02-21-23 Page 119 of 786
8 I:\cmo\Agreements\Chambers Group Inc-FY22-0115.doc-la CEQA document being prepared. The Consultant shall also conduct interviews with appropriate City engineering and operations staff.
Task 3 – IS/MND
Task 3.A – Administrative Draft IS/MND
The Consultant shall develop a comprehensive description for the Project that will form the basis for the analysis of the potential impacts on the environment, based on the information provided by the City. The project description shall include a narrative and graphical presentation of the Project, including components, location and boundaries, and regional and vicinity maps. The Consultant shall utilize the information gathered in the technical studies to expedite the preparation of the project description.
The Consultant shall prepare an Initial Study (IS) Checklist to confirm the appropriate level of CEQA documentation for this Project and provide any relevant information that may be useful for scoping purposes. In compliance with CEQA Section 15063, the IS will contain the following, in brief form:
• A description of the Project, including the location of the Project; • An identification of the environmental setting;
• A preliminary identification of environmental effects by use of a checklist, matrix, or other method, with some evidence to support the entries; and • A preliminary discussion of the ways to mitigate the significant effects identified; if any.
The environmental factors outlined in the CEQA checklist include:
• Aesthetics
• Agricultural and Forestry Resources
• Air Quality
• Biological Resources
• Cultural Resources
• Energy
• Geology and Soils
• Greenhouse Gas Emissions (GHG)
• Hazards and Hazardous Materials
• Hydrology and Water Quality
• Land Use and Planning
• Mandatory Findings of Significance
• Mineral Resources
• Noise
• Population and Housing
• Public Services
• Recreation
• Transportation
• Tribal Cultural Resources (TRCs)
• Utilities and Service Systems
• Wildfire
The Consultant shall closely follow and advise regulatory, legislative, and legal changes in CEQA practice. As such, the Consultant shall have amended their standard IS template to include the proposed revisions to Appendix G of the CEQA Guidelines as proposed by the Office of Planning and Research (OPR) and the California Natural Resources Agency.
The Consultant shall identify issue areas where no impacts or less than significant impacts would result from the Project. Technical analyses shall be conducted for resource areas that may have Redlands Regular Meeting of 02-21-23 Page 120 of 786
9 I:\cmo\Agreements\Chambers Group Inc-FY22-0115.doc-la an impact from the Project such as air quality, GHGs, and noise. Additional focus shall be given to impacts on aesthetics regarding consistency with the surrounding area and land use and planning.
Deliverables: One (1) electronic Portable Document Format (PDF) and/or Word copy of the Administrative Draft IS.
Task 3. B: Preliminary Draft Initial Study (IS)/MND
After receipt of one set of integrated comments on the administrative draft IS from the City, the Consultant shall revise the IS accordingly. In addition to the IS, the Consultant shall provide a recommendation for the appropriate level of CEQA documentation. This recommendation shall be a Negative Declaration (ND), a Mitigated Negative Declaration (MND), or an Environmental Impact Report (EIR). The IS shall be used as a guide in the decision as to the appropriate environmental documentation to prepare for the project.
If one or more significant impacts are identified during the IS process, including the results from the prepared technical studies, an MND shall be prepared.
The following is a list of the required contents of a MND:
• Brief description of the project;
• Location of the project (preferably shown on a map);
• Name of the project proponent;
• Finding that the project will not have a significant effect on the environment; • Mitigation measures included in the project to avoid potentially significant effects; and • A copy of the IS.
Based on CEQA defined significance criteria, the Consultant shall determine the potential for any adverse or significant adverse impacts and present mitigation measures to reduce any such impacts to a level below significance.
Deliverables: One (1) hard copy and one (1) Compact Disk (CD) containing an electronic copy of the IS if requested, one (1) electronic copy of the PDF for City review.
Task 3.C: Technical Analyses
Task 3.C.1: Biological Reconnaissance Survey and Report The Consultant shall conduct a desktop survey to determine if there are any records of listed and/or sensitive plant and wildlife species and communities occurring on or in the immediate vicinity of the project site. This task shall include a review of the California Natural Diversity Database (CNDDB), California Native Plant Society’s Electronic Inventory (CNPSEI), and the United States Fish and Wildlife Service (USFWS) National Wetlands Inventory (NWI) Maps and Sensitive Species Occurrences, blue-line drainages, United States Department of Agriculture (USDA) Natural Resources Conservation Service soil survey maps, and historical aerial Redlands Regular Meeting of 02-21-23 Page 121 of 786
10 I:\cmo\Agreements\Chambers Group Inc-FY22-0115.doc-la photographs of the Project area. A study area map shall be created to identify the area to be analyzed in the report.
The Consultant shall conduct a reconnaissance-level survey of the biological resources in the survey area. The Consultant shall document the presence of common and sensitive biological resources, both flora and fauna, in the project survey area. The field survey shall focus primarily on determining the potential presence of federal- and state-listed or otherwise sensitive plant and wildlife species with potential to occur within the project site including southern California legless lizard (Anniella stebbinsi), and orange-throated whiptail (Aspidoscelis hyperythra). Plant communities shall be mapped and include identifying native and/or ornamental trees that may require permitting for removal. Photographs shall be taken to document the current conditions of the survey area and immediate vicinity. Lists of all species of plants and animals observed during the survey shall be recorded. The Consultant shall assess the site for jurisdictional waters that may fall under the regulatory jurisdiction of the US Army Corps of Engineers (USACE) pursuant to Section 404 of the Clean Water Act, Regional Water Quality Control Board (RWQCB) jurisdiction pursuant to Section 401 of the Clean Water Act, and California Department of Fish and Wildlife (CDFW) jurisdiction pursuant to Section 1602 of the Fish and Game Code.
The Consultant shall prepare a Biological Technical Report that will include an introduction, methods used to conduct the surveys, results of the existing conditions of biological resources within the survey area, a discussion of sensitive species and plant and wildlife communities, and references cited. The report shall include a discussion of the potential for sensitive species to occur within the survey area and the adjacent habitat. The report shall include current photographs and maps documenting existing site conditions and the locations of any sensitive and listed species occurring, or potentially occurring, at the site. The report shall also discuss any waters or riparian habitats that may occur within the project site. In addition, the report shall identify potential mitigation measures to reduce impacts as a result of Project activities.
The report shall include up to five (5) graphics including a vicinity map, biological resources map, and photographs of the site. The report shall contain up to twenty-five (25) pages of text and tables and up to ten (10) pages of appendices. Plant and wildlife species lists observed during the survey shall be included as appendices to the report. One (1) electronic copy of the Biological Technical Report shall be provided for review within three (3) weeks of completing the survey. The Consultant shall incorporate one (1) round of comments into the final report within one (1) week of receiving comments on the draft report. Electronic copies of the final report shall be submitted.
Deliverables: One electronic copy of the Biological Technical Letter Report within 3 weeks of the completion of the survey.
Task 3.C.2: Air Quality, GHG, and Noise Analysis
The Consultant shall provide the following services segmented into tasks for this study effort:
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11 I:\cmo\Agreements\Chambers Group Inc-FY22-0115.doc-la Air Quality & GHG Emissions Technical Memo
The Consultant shall:
• Provide the Project location and nearby sensitive receptors and a project description. • Identify applicable federal, state, and South Coast Air Quality Management District (SCAQMD) rules and regulations and current attainment status of federal and state standards, and current SCAQMD attainment plans.
• Identify the existing air quality setting in the area and obtain existing air quality data from air quality monitoring stations within the study area utilizing California Air Resources Board (CARB) data sources. Data shall be obtained for air pollutants, including ozone, nitrogen dioxide (NO2), and particulate matter (PM10 and PM2.5). • Identify SCAQMD thresholds of significance for the criteria pollutants and GHG emissions.
• Provide a project consistency analysis with the SCAQMD’s Air Quality Management Plan (AQMP). The consistency analysis shall determine if the Project will contribute to air quality violations and if it will comply with AQMP control measures. • Evaluate and quantify regional criteria pollutant and GHG emissions associated with each phase of construction activities for the Project utilizing the California Emissions Estimator Model® (CalEEMod) and construction assumptions provided by the City.
Compare the Project’s construction-related regional criteria pollutant emissions to the SCAQMD thresholds. If significant emission levels are found to be created from construction activities, feasible mitigation shall be developed and quantified. • Evaluate local NOx, CO, PM10, and PM2.5 emissions at the nearby homes from each phase of construction activities for the Project utilizing SCAQMD’s Lookup Tables and the methodology described in Localized Significance Threshold Methodology, prepared by SCAQMD, July 2008. If significant local pollutant emission levels are found to be created from construction activities, feasible mitigation will be developed and quantified. • Provide a qualitative analysis of the construction-related toxic air contaminant (TAC) impacts from the Project and detail how due to the limited duration of construction activities that the cancer and non-cancer risks would be less than significant. • Provide a qualitative operational emissions analysis that details how the operation of the proposed water tank would be passive and would not typically create any air emissions. • Provide a qualitative odor analysis from construction and operation of the proposed project. The odor analysis shall identify the potential sources of odors and the number of variables that can influence the potential for an odor impact as well as providing detail of what constitutes a significant odor impact.
• Compare the construction related GHG emissions to the SCAQMD’s threshold of 3,000 metric tons of CO2e per year. If the GHG emissions exceed any applicable thresholds, provide mitigation to reduce the GHG emissions to less than significant. • Utilize the results of the above tasks to develop responses to each of the air quality and GHG Emissions CEQA checklist questions.
Noise Technical Memo
The Consultant shall:
• Provide a Project description that details the project components, the Project location and nearby sensitive receptors.
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12 I:\cmo\Agreements\Chambers Group Inc-FY22-0115.doc-la • Detail fundamentals of noise that include noise source characteristics, noise propagation, and definition of decibels and other noise descriptors. • Identify applicable noise and vibration regulations and thresholds of significance. • Evaluate the existing noise environment and obtain two short-term (approximately 15 minute) noise measurements in order to determine the existing ambient noise conditions on the project site and at the nearby homes.
• Utilize the Federal Highway Administration’s Roadway Construction Noise Model (RCNM) Version 1.1 to analyze potential noise impacts at the nearby homes from each phase of construction activities for the Project. Compare the results to the applicable City noise standards. If necessary, develop mitigation to minimize the noise impacts from construction activities at the nearby sensitive receptors. • Analyze potential vibration impacts associated with construction activities through application of the methodology used in the Transportation- and Construction-Induced Vibration Guidance Manual (Vibration Guidance Manual), prepared for Caltrans. • Provide a qualitative operational noise analysis that details how the operation of the proposed water tank would be passive and would not typically create any noise. • Prepare a noise impact analysis documenting the results of the study and provide responses to each of the noise-related CEQA checklist questions.
Assumptions:
• The Project shall include the review of one set of governmental agency comments, whether verbal or written, and revision of the memos (if necessary). If responses are required for additional governmental agency comments, the responses and revision of the memos shall be billed on a time-and-material basis.
• If public hearings/meetings are required and requested, attendance at meetings or hearings shall be billed on a time-and-material basis.
Task 3.C.3: Cultural Resources Assessment
Records Search Requests/Literature Review
• The Consultant shall conduct a cultural resources desktop study. The study shall include an extensive literature review, including a review of the findings of a records search through the California Historical Resources Information System (CHRIS) database at the appropriate Information Center (IC). The records search shall be conducted by IC staff and review relevant previously recorded cultural resources and previous investigations completed for the half-mile search radius surrounding the Project site. Information to be reviewed shall include location maps for all previously recorded cultural resources, previously conducted investigation boundaries, National Archaeological Database (NADB) citations and copies for associated reports, historic maps, and historic addresses.
The Consultant shall also review properties listed on/as the California Points of Historical Interest (CPHI), California Historical Landmarks (CHL), California Department of Transportation (Caltrans) Historic Highway Bridge Inventory, California Historical Resources Inventory, local city and county registries of historic properties, the California Register of Historic Resources (CRHR), and the National Register of Historic Places (NRHP). Additional sources of information that may be reviewed include but are not limited to Certified Local Government annual reports and other data, Historic American Redlands Regular Meeting of 02-21-23 Page 124 of 786
13 I:\cmo\Agreements\Chambers Group Inc-FY22-0115.doc-la Buildings Survey/Historic American Engineering Record (HABS/HAER) records, the National Register Information System, the on-line database for National Register sites, Calisphere Digital Resources, Online Archive of California, General Land Office Plat Maps, Sanborn Fire Insurance Maps, local historical societies and libraries, as well as inventory files and data on-file with other agencies that control property near the area.
The task shall also include a search for potential prehistoric and/or historic burials (human remains) evident in previous site records and/or historical maps (i.e., Sanborn Fire Insurance Maps, General Land Office Plat Maps). A paleontological records search shall also be completed for the half-mile search radius surrounding the Project site by the relevant Natural History Museum.
• In addition to the above research, a request that the Native American Heritage Commission (NAHC) shall be submitted for a review of their Sacred Land Files (SLF).
This search is intended to identify if any resources important to Native Americans have been recorded within the Project site and surrounding vicinity. The NAHC will provide the results and a list of affiliated tribal representatives to contact for additional information. The Consultant shall provide the results of the NAHC SLF search and list of tribes directly to the City upon receipt and they shall also be captured in the associated cultural resources report.
Field Survey
The Consultant shall complete a field survey of the Project area. The cultural resources survey shall be conducted in accordance with the professional standards as described by the National Parks Service, Secretary of Interior’s Standards and Guidelines, as amended, for Archaeology and Historic Preservation. The Consultant shall survey the entire proposed Project area for the presence of:
• Prehistoric artifacts (e.g., flaked stone tools), stone milling tools, tool-making debris, historic artifacts (e.g., metal, glass, ceramics), sediment discoloration (ex. midden, hearth features), depressions and other features indicative of the former presence of structures or buildings (e.g., post holes, foundations), historic ruins, buildings, structures, and/or objects.
One (1) simple cultural resources may be identified during survey and require in-field, and postfield documentation.
Cultural Resources Report
The Cultural Resources Report shall be prepared according to Archaeological Resource Management Report (ARMR) Guidelines and California State Historic Preservation Office (SHPO) Guidelines, and detail the methods used, describe the results of the records search and literature review, survey, and include any related recommendations. The report shall contain up to thirty (30) pages of text, graphics, and appendices. The report shall also discuss the paleontological sensitivity of the Project site, as well as, addressing the results of the NAHC SLF records search.
AB 52 Tribal Consultation Support
The Consultant shall prepare and send Request to Consult Letters to the list of tribes in which the City has identified for notification under AB 52. This task shall provide support to the City Redlands Regular Meeting of 02-21-23 Page 125 of 786
14 I:\cmo\Agreements\Chambers Group Inc-FY22-0115.doc-la including, but not limited to, preparing and transmitting Request to Consult Letters to respective tribes; support with consultation regarding the Project plans and potential impacts; conference calls with tribes; and/or development of mitigation measures, as appropriate. The Consultant shall prepare up to four (4) Request to Consult Letters, set up a total of four (4) separate conference calls with tribes, and coordinate the conclusion of consultation through emails. The Consultant shall also prepare a Tribal Consultation Summary Memo to outline the process and denote the conclusion of the consultation(s). Should any tribe request a site visit, or require further calls to conclude consultation, the City shall cover this expense and provide the tribe(s) an opportunity to visit the Project site.
Assumptions:
• The City shall provide the Consultant with confirmation on the Project footprint at the time of authorization or Notice to Proceed (NTP). This information shall not change once the Consultant has initiated the tasks above. All required records searches shall be submitted within one week of receipt of NTP.
• The Consultant shall bill the actual amount the institution charges to conduct the record search without a markup.
• This task does not currently include the issuance of NAHC Scoping Notification Letters to NAHC-listed points of contact to request information regarding the proposed Project site. These informal evidence gathering letters are not a substitute for government-togovernment consultation by the City. If the SLF search returns positive results and/or the City requests that these notification letters be transmitted, a revised scope of work and cost may be necessary.
• The City shall coordinate with the current landowners, if necessary, to grant access to all properties within the Project area requiring survey. If access to restricted parcels is not available at the time of the scheduled survey, subsequent surveys may be required at additional time and costs.
• Should a Native American Monitor be required during survey of the proposed Project, the City shall address any associated costs, or a revised scope of work and cost may be necessary.
• This task assumes that up to one (1) cultural resource may be encountered during the field survey. Should any cultural resource be identified, this finding shall be discussed in the report and Department of Parks and Recreation (DPR) forms (archaeological site records) shall be prepared and included as a confidential appendix. If additional cultural resources are identified, and pending approval to record such items, a revised scope of work and cost may be necessary.
• The Consultant shall provide a draft report to the City for review within four (4) weeks after completion of the field survey.
• This task cost estimate assumes that only one (1) round of consolidated report comments from the City shall be received to be incorporated into the final document within two (2) weeks after draft review. If additional comments are received, a revised scope of work and cost for additional review may be necessary.
• This task does not include cultural or paleontological resources testing, data recovery, analysis, monitoring, or similar programs.
• This task includes the issuance of Request to Consult Letters under AB 52 to City-listed points of contact to offer receiving tribal groups an opportunity to request consultation.
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15 I:\cmo\Agreements\Chambers Group Inc-FY22-0115.doc-la The City shall prepare a list of Tribal Representatives who have previously expressed a desire to be notified when a project requires AB 52 consultation, and the City shall provide that list to the Consultant. The Consultant shall draft the Request to Consult Letter for the City to review and approve. Upon review and approval by the City, the Consultant shall support with drafting letters and transmit to all respective Tribal Representatives listed with the City. The number of contacts assumed in this scope of work is four (4) recipients.
• This task includes AB 52 consultation support with requesting tribal groups and includes time for up to four (4) meetings, up to one (1) hour duration respectively, with City Staff and tribal members in an online forum.
• This task includes a Tribal Consultation Summary deliverable provided within two (2) weeks of conclusion of the consultation, to capture the AB 52 process and denote the results.
Task 4: Additional CEQA Processing Assistance
The Consultant shall provide the City and other appropriate parties with additional CEQA processing assistance on a time and materials (T&M) basis following submittal of the revised Administrative Draft IS/ND or MND to the City. An initial budget of forty (40) hours shall be included to assist the City in responding to comments from pertinent agencies on the Administrative Draft IS/ND or MND. Tasks could include, but are not limited to, meetings with the City, DDW staff or others, preparing all required CEQA notices (i.e. Mitigation Monitoring and Reporting Program [MMRP], preparing and filing the Notice of Determination [NOD], etc.) for this Project.
Task 5: Prepare Responses to Comments
Based upon comments received from public review, responses to the comments shall be prepared. A draft of these responses shall be provided to the City. Up to twenty-five (25) comments on the IS/MND are assumed, with responses requiring minimal further investigation or studies. These responses shall be provided to the City as a separate Responses to Comments document. Upon receipt of the City's comments, the Consultant shall finalize the responses to comments. Responses to public agency comments shall be mailed by the City.
Task 6: Final IS/MND
The Consultant shall submit a Final IS/MND, comments and responses to the Draft, MMRP, and other necessary CEQA documents to the City. The City shall submit the CEQA documents to DDW with the permit application.
The NOD is filed following the City Council decision to carry out or approve the Project for which the MND has been prepared. The Consultant shall prepare the NOD. The City shall file the NOD with the State Clearinghouse and the County Clerk. The City shall be responsible for CDFW filing fees, if necessary.
Deliverables: MMRP incorporated into Final MND, an electronic PDF copy of the NOD.
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16 I:\cmo\Agreements\Chambers Group Inc-FY22-0115.doc-la Task 7: Meetings
In addition to the Project kickoff meeting, The Consultant shall attend meetings or hearings as directed by the City, with respect to the project’s CEQA and permitting issues. This task provides for an initial budget of sixteen (16) hours. Additional meetings shall be provided on a T&M basis.
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17 I:\cmo\Agreements\Chambers Group Inc-FY22-0115.doc-la EXHIBIT "B"
PROJECT SCHEDULE
Task Feb Mar Apr May Jun Jul Aug Sep Oct
Task 7: Meetings
Task 5: Prepare Responses to Comments
Task 6: Final Initial Study/Mitigated Negative Declaration Task 3.C.3: Cultural Resources Assessment
Task 4: Additional CEQA Processing Assistance
Task 3.C.2: Air Quality, GHG, and Noise Analysis
Task 3B: Preliminary Draft IS/MND
Task 3C: Technical Studies
Task 3.C.1: Biological Resources Assessment
Task 2: Resource Documents & Data Review
Task 3A: Administrative Draft IS/MND
Task 1: Project Management & Initiation
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18 I:\cmo\Agreements\Chambers Group Inc-FY22-0115.doc-la EXHIBIT "C"
FEE SCHEDULE
City of Redlands
Professional Services for Initial Study/Negative Declaration or Mitigated Negative Declaration
Item Price
Task 1: Project Management & Initiation
$2,394.00
Task 2: Resource Documents & Data Review
$2,505.00
Task 3A: Administrative Draft IS/MND
$14,516.00
Task 3B: Preliminary Draft IS/MND
$5,616.00
Task 3C: Technical Studies
Task 3.C.1: Biological Resources Assessment
$7,239.00
Task 3.C.2: Air Quality, GHG, and Noise Analysis
$6,279.00
Task 3.C.3: Cultural Resources Assessment
$10,098.50
Task 4: Additional CEQA Processing Assistance
$5,472.00
Task 5: Prepare Responses to Comments
$5,624.00
Task 6: Final Initial Study/Mitigated Negative Declaration $2,816.00
Task 7: Meetings
$2,675.00
TOTAL $65,234.50
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19 I:\cmo\Agreements\Chambers Group Inc-FY22-0115.doc-la EXHIBIT "D"
WORKERS’ COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:
(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to self-insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his or her employees.
CHECK ONE
_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake selfinsurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).
_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificate of consent to self-insure, or a certification of workers’ compensation insurance.
I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.
CHAMBERS GROUP, INC.
By: Date: ___________________
Michael McEntee, President
Redlands Regular Meeting of 02-21-23 Page 131 of 786
City Council Meeting I. 12.
DATE: 02/21/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the Professional Services Agreement with Watearth, Inc. to perform Redlands Country Club drainage study for an amount not to exceed $67,974.50, and determine that approval of the agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)
MOTION(S):
If City Council determines the staff recommendation is appropriate, the following motions are provided:
I move that City Council determine approval of this Professional Services Agreement with Watearth, Inc. is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and
1. I move to approve the Professional Services Agreement with Watearth, Inc. to perform the Redlands Country Club drainage study for an amount not to exceed $67,974.50.
2. RECOMMENDATION:
Staff recommends approval of the Professional Services Agreement with Watearth, Inc. to perform the Redlands Country Club drainage study for an amount not to exceed $67,974.50, and that City Council determine approval of the Agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act.
Redlands Regular Meeting of 02-21-23 Page 132 of 786
DISCUSSION:
Portions of the Redlands Country Club (RCC) golf course convey stormwater runoff to a discharge point near the East Mariposa Drive/Westwood Lane intersection. Some of this runoff is discharged onto the southeast side of the course from residential neighborhoods adjacent to the course, and some are generated by rain events that fall directly onto the course. The individual obligations of RCC and the City to control and/or convey this runoff is unclear since the residential neighborhoods were developed over many decades. This project will analyze pre-development and post-development localized stormwater runoff generated on the RCC property and residential neighborhoods adjacent to the golf course. The goal of this project is to accurately assess RCC and City runoff control and conveyance obligations. The project will also provide planning-level runoff mitigation strategies for potential construction projects.
On November 21, 2022, Municipal Utilities and Engineering Department staff issued a Request for Proposals (RFP) to provide an engineering service proposal for the RCC drainage study. On December 20, 2022, proposals were received from the following two (2) consulting firms:
1. EEC Environmental, Orange, CA
2. Watearth, Inc., Los Angeles, CA
In accordance with Chapter 2.16.180 of the City's Municipal Code, an evaluation committee reviewed and rated the proposals based on each firm's demonstrated competence and professional qualifications in accordance with specific evaluation criteria identified in the RFP. Watearth, Inc. was identified as the consultant most qualified to perform the tasks listed in the RFP. City staff negotiated a reasonable consultant fee and recommends City Council approval of an agreement with Watearth, Inc. for an amount not-to-exceed $67,974.50.
Approval of the Professional Services Agreement with Watearth, Inc. is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act since it will not result in a direct or reasonably foreseeable indirect physical change to the environment.
ALTERNATIVES:
The City Council may deny the staff recommendation and provide alternate direction.
Redlands Regular Meeting of 02-21-23 Page 133 of 786
STRATEGIC PLAN:
N/A
SUBMITTED BY:
John R. Harris, Municipal Utilities and Engineering Director RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:
Goutam K. Dobey, City Engineer
Fiscal Impact
Fiscal Year: FY 22/23
Appropriation Required Y/N: No
Budgeted Y/N: Yes
Account No.: 405400
Discussion:
Funding for this project is included in the MUED Fiscal Year 22/23 approved budget.
Attachments
Watearth Professional Services Agreement
Redlands Regular Meeting of 02-21-23 Page 134 of 786
1 I:\cmo\Agreements\Watearth_Professional_Services_Agreement-FY22-0118.doc-la
AGREEMENT TO PERFORM PROFESSIONAL SERVICES
This agreement for the provision of Redlands Country Club Drainage Study(“Agreement”) is made and entered in this 21st day of February, 2023 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“City”) and Watearth, Inc. a Texas Corporation (“Consultant”). City and Consultant are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Consultant agree as follows:
ARTICLE 1 – ENGAGEMENT OF CONSULTANT
1.1 City hereby engages Consultant to provide Redlands Country Club Drainage Study services for City (the “Services”).
1.2 The Services shall be performed by Consultant in a professional manner, and Consultant represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional consultants in the industry providing like and similar types of Services.
ARTICLE 2 – SERVICES OF CONSULTANT
2.1 The Services that Consultant shall perform are more particularly described in Exhibit “A,” titled “Scope of Services,” which is attached hereto and incorporated herein by this reference.
2.2 Consultant shall comply with applicable federal, state and local laws and regulations in the performance of this Agreement including, but not limited to, any applicable State prevailing wage laws.
ARTICLE 3 – RESPONSIBILITIES OF CITY
3.1 City designates John R. Harris, Municipal Utilities and Engineering Department Director, as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to performance of the Services.
ARTICLE 4 – PERFORMANCE OF SERVICES
4.1 Consultant shall perform and complete the Services in a prompt and diligent manner in accordance with the schedule set forth in Exhibit “B,” titled “Project Schedule,” which is attached hereto and incorporated herein by reference.
4.2 Consultant shall complete the Services by July 31, 2023, unless the Services are terminated earlier as provided for herein.
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4.3 If Consultant’s Services include deliverable electronic visual presentation materials, such materials shall be delivered in a form, and made available to City, consistent with City Council-adopted policy for the same. It shall be the obligation of Consultant to obtain a copy of such policy from City staff.
ARTICLE 5 – PAYMENTS TO CONSULTANT
5.1 Total compensation for Consultant’s performance of the Services shall be in the amount of sixty-seven thousand nine hundred seventy-four dollars and fifty cents ($67,974.50).
City shall pay Consultant in accordance with Exhibit “C,” titled “Fee Schedule” which is attached hereto and incorporated herein by this reference.
5.2 Consultant shall submit monthly invoices to City describing the Services performed during the preceding month. Consultant’s invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent and by whom, and a description of reimbursable expenses related to the Services. City shall pay Consultant no later than thirty (30) days after receipt and approval by City of Consultant’s invoice.
5.3 Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:
CITY: CONSULTANT:
City Clerk Jennifer J. Walker, PE, President
City of Redlands Watearth, Inc.
35 Cajon Street 3371 Glendale Blvd., Suite 101
P.O. Box 3005 (mailing) Los Angeles, CA 90039
Redlands, CA 92373 Email: [email protected]
[email protected] Phone: (213) 248-4554
Phone: (909) 798-7531 Fax: (800) 519-3774
ARTICLE 6 – INSURANCE AND INDEMNIFICATION
6.1 The following insurance coverage required by this Agreement shall be maintained by Consultant for the duration of its performance of the Services. Consultant shall not perform any Services unless and until the required insurance listed below is obtained by Consultant. Consultant shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. Insurance policies Redlands Regular Meeting of 02-21-23 Page 136 of 786
3 I:\cmo\Agreements\Watearth_Professional_Services_Agreement-FY22-0118.doc-la shall include a provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City.
A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Consultant is self-insured or exempt from the workers’ compensation laws of the State of California. Consultant shall execute and provide City with Exhibit “D,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.
B. Comprehensive General Liability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate, for public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.
C. Consultant shall secure and maintain professional liability insurance throughout the term of this Agreement in the amount of One Million Dollars ($1,000,000) per claim made.
D. Business Auto Liability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Consultant owned vehicles used in connection with Consultant’s provision of the Services, hired and non-owned vehicles, and employee non-ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.
E. Consultant is expressly prohibited from assigning or subcontracting any of the Services without the prior written consent of City. In the event of mutual agreement by the Parties to assign or subcontract a portion of the Services, Consultant shall add such assignee or subcontractor as an additional insured to the insurance policies required hereby and provide City with the insurance endorsements prior to any Services being performed by the assignee or subcontractor.
6.2 Consultant shall defend, indemnify and hold harmless City and its elected and appointed officials, employees and agents from and against any and all claims, losses or liability, including attorneys’ fees, arising from injury or death to persons or damage to property occasioned by any negligent act or omission by, or the willful misconduct of, Consultant, or its officers, employees and agents in performing the Services.
ARTICLE 7 – CONFLICTS OF INTEREST
7.1 Consultant covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of Redlands Regular Meeting of 02-21-23 Page 137 of 786
4 I:\cmo\Agreements\Watearth_Professional_Services_Agreement-FY22-0118.doc-la income, interest in real property or investment that would be affected in any manner or degree by the performance of Consultant’s Services. Consultant further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.
7.2 Consultant agrees it is not a designated employee within the meaning of the Political Reform Act because Consultant:
A. Does not make a governmental decision whether to:
(i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; (iii) authorize City to enter into, modify or renew a contract; (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof.
B. Does not serve in a staff capacity with City and in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City’s Conflict of Interest Code under Government Code section 87302.
7.3 In the event City determines that Consultant must disclose its financial interests, Consultant shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests, with the City Clerk’s office pursuant to the written instructions provided by the City Clerk.
ARTICLE 8 – GENERAL CONSIDERATIONS
8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys’ fees, including fees for the use of in-house counsel by a Party.
8.2 Consultant shall not assign any of the Services, except with the prior written approval of City and in strict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, result in City’s immediate termination of this Agreement.
8.3 Consultant is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any its agents shall have control over the conduct of Consultant or Consultant’s employees, except as herein Redlands Regular Meeting of 02-21-23 Page 138 of 786
5 I:\cmo\Agreements\Watearth_Professional_Services_Agreement-FY22-0118.doc-la set forth. Consultant shall supply all necessary tools and instrumentalities required to perform the Services. Assigned personnel employed by Consultant are for its account only, and in no event shall Consultant or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City. Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Consultant have any authority, express or implied, to bind City to any obligation.
8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less than five (5) days prior written notice to Consultant of City’s intent to terminate. If this Agreement is terminated by City, an adjustment to Consultant’s compensation shall be made, but (1) no amount shall be allowed for anticipated profit or unperformed Services, and (2) any payment due Consultant at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Consultant. Upon receipt of a termination notice, Consultant shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related data, design calculations, drawings, specifications, reports, estimates, summaries and such other information and materials as may have been accumulated by Consultant in performing the Services. Consultant shall be compensated on a pro-rata basis for Services completed up to the date of termination.
8.5 Consultant shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Consultant.
8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein, any amendment to this Agreement shall be in writing, approved by City and signed by City and Consultant.
8.7 This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in connection with this Agreement shall be tried and litigated only in the state courts located in San Bernardino County, California, and the federal courts located in Riverside County, California.
8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or Redlands Regular Meeting of 02-21-23 Page 139 of 786
6 I:\cmo\Agreements\Watearth_Professional_Services_Agreement-FY22-0118.doc-la sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.
IN WITNESS WHEREOF, duly authorized representatives of City and Consultant have signed in confirmation of this Agreement.
CITY OF REDLANDS WATEARTH, INC.
By: ___________________________ By: _________________________ Eddie Tejeda, Mayor Jennifer J. Walker, President
ATTEST:
___________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 02-21-23 Page 140 of 786
7 I:\cmo\Agreements\Watearth_Professional_Services_Agreement-FY22-0118.doc-la EXHIBIT "A"
SCOPE OF SERVICES
Task 1 – Research and Summary of Findings
a) Research and develop a timeline summary of urbanization and hardscape improvements that direct surface runoff onto the golf course.
Consultant will assess available information for the Redlands Country Club and Golf Course (RCC). Consultant will supplement this information with aerial imagery depicting urbanization over the history of the RCC. Will review the United States Geological Survey (USGS) maps showing development history of the surrounding and hydrologically contributing area.
Consultant’s team has reviewed the Scope of Services document and will evaluate readily and publicly available information that the City stores in their library room and other relevant institutions. Additional desktop evaluation will be included for the following resources:
a. NRCS Soils Data
b. Topographic Data
c. Geotechnical Data
d. Flood Insurance Rate Map (FIRM)
e. Watershed boundaries and/or LIDAR
f. City of Redlands’s as-builts of storm drainage, developments plans, and existing H&H models
g. Other relevant studies, reports, and databases
The team has reviewed the Location Map with Discharge Locations and suggests performing a site reconnaissance to identify additional site discharges into the Redlands Country Club (RCC). Preliminary review of the site maps indicates that there are three main drainage areas contributing to the golf course, measuring 36 acres, 43 acres, and 59 acres, with approximately 14.2 acres located within the golf course. This subdivision is relevant for modeling and to determine flood control responsibilities, and mitigation options locations.
Consultant will attend one virtual meeting with representatives of the City to gather historical knowledge of stormwater management practices associated with developments identified in the data review. Information will be compiled and will be used to approximate the drainage areas that will be part of the modeling process.
b) Develop separate pre-development and post-development drainage maps at various urbanization milestone dates showing basins and sub-basins that direct surface runoff onto the golf course. Each map should quantify the Q and tc for the minor and major storm events, indicate discharge points, and highlight projects that redirected historic flows.
Consultant will perform site reconnaissance focusing on contributing drainage areas to locate any additional discharge points into the golf course and will complement it with an aerial review to determine if any stormwater management feature such as detention ponds, retention areas, or low impact development (LID) features are creating a major restriction in Redlands Regular Meeting of 02-21-23 Page 141 of 786
8 I:\cmo\Agreements\Watearth_Professional_Services_Agreement-FY22-0118.doc-la the stream(s) flowing through the golf course that may need to be included in the hydrology model. These features will be shown in a pre- and post-development drainage map. Site reconnaissance will be documented with photographs and field notes to be included in the final report. Consultant plans to field assess and determine the drainage area from the golf course draining into the three discharge points. This field data will be used to prepare a drainage area map based on subdivision plans, records drawing or observation from the site reconnaissance. Consultant assumes that survey data will be provided before the field inspection is performed.
Consultant will employ the Hydrologic Modeling System (HEC-HMS) from the Hydrologic Engineering Center (HEC) to accomplish the modeling portion of this project unless one of the two “Optional Services” noted at the end of this scope is selected. This hydrology analysis will include 3 to 5 sub-basins per discharge point and hydrologic routing between basins. GIS will be used to delineate drainage areas.
Consultant will run the model for the following design storm events: 1-year, 2-year, 10-year, 25-year, 50-year, and 100-year for up to three milestone dates for each discharge point. The hydrologic analysis will follow the County of San Bernardino Hydrology Manual and will calculate the flow at the discharge points and the time of concentration (Tc), also called “critical duration”, as defined by the manual. The model will be used to develop map exhibits that illustrate a history of projects that have redirected flows into the golf course.
c) Review public and private development projects at the various urbanization milestone dates to determine if they met flood control standards in effect at that time.
Consultant team will contact San Bernardino County Public Works, Flood Control Engineering Division to obtain plans and specifications of flood control improvements to set the milestone dates necessary to determine if local urbanization met historical flood control standards. Will also request access to record drawings (as-builts) and topographic maps. If not available, Consultant will estimate whether historical standards were likely to have been met.
d) Summarize the findings in simple terms that identify any existing stormwater-related CEQA violations, quantify the City’s current flood control responsibility in terms of Q for each discharge point (i.e., what reduction in Q would be necessary at each location), whether or not urbanization complied with adopted standards at each milestone date, and the cumulative impacts of urbanization runoff if standards were not met.
Consultant will assess the modeling results to identify existing stormwater-related CEQA violations by comparing the peak flow and/or runoff volume at each milestone date.
Furthermore, comparing the baseline and milestone hydrographs to assess changes in timing in addition to the above. After setting the milestone dates in Task 1.c, Consultant will determine the City’s current flood control responsibility in terms of excess urban flow volume for each discharge point. Our team will discuss the excess urban runoff volume (EURV), which is the difference between the developed and pre-developed runoff volume for the range of storms that produce runoff from pervious land surfaces. Additionally, Consultant will calculate the runoff volume contributed by the golf course and compare this result with the offsite runoff production; the latter will be used to confirm the City’s current Redlands Regular Meeting of 02-21-23 Page 142 of 786
9 I:\cmo\Agreements\Watearth_Professional_Services_Agreement-FY22-0118.doc-la flood control responsibilities in term of flow. As part of the cumulative impacts of urbanization runoff, the team will discuss the impacts in terms of hydromodification by reviewing the hydrographs and determining if either peak flows or runoff volumes (which could be contributing to the erosion) were increased at various milestones. An inundation map in the RCC is an additional service.
Task 2: Development of a Technical Memorandum
a) A technical memorandum with up to three (3) mitigation concepts for each discharge point that will reduce the Q to pre-development rates.
Consultant will propose up to three mitigation concepts to 10% level for each discharge point based on the results obtained in Task 1. There are a several possibilities for on-site mitigation at the golf course, if allowed, or off-site within the unnamed adjacent creek, or elsewhere in the watershed on City or public land that Consultant has successfully employed in past similar projects. Consultant will attend up to one meeting with the City to discuss preferred alternatives at a high level before proceeding with mitigation concept development. Solutions may include stream mitigation, erosion control at the outfall, detention storage within the watershed, or low impact development (LID) with hydromodification controls within the watershed. If additional future resiliency is desired, the concept designs will include a multibenefit project concept, provided space for implementation is identified. This task will include coordination directly with RCC operations and facilities managers to best understand their goals.
b) A conceptual cost estimate for each of these mitigation concepts.
Consultant will prepare a conceptual cost estimate for the mitigation concepts (Task 2a).
Assumptions
1. Consultant will attend up to 3 in person or virtual meetings during the project.
2. Consultant will address up to 1 round of deconflicted and consolidated comments by the City on each deliverable.
3. Task 1a and 1c will be performed up to the hours budgeted.
Optional Services
1. 1D modeling using XP-SWMM for hydraulic analysis. This hydraulic model would provide hydraulic results such as velocity, flow and HGL for each link, and potential volume of water spilled out at the node.
2. 2D modeling using XP-SWMM for hydraulic analysis. This hydraulic model would provide a broader result in terms of overland flood limit results in the urban area and country club area. This model utilizes a 2D mesh that will connect the 1D storm drainage system and the surrounding surface area.
3. Inundation maps. As part of the cumulative impact assessment due to urbanization, Consultant advises identifying impacts in inundation maps at various stages of urbanization, which will require modeling of a portion of the golf course as storage routing following the HEC-HMS methodology.
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10 I:\cmo\Agreements\Watearth_Professional_Services_Agreement-FY22-0118.doc-la
4. Survey Data. As part field verification and modeling purpose, survey data is relevant and important part of the study. Consultants will include a survey data appropriate to comply with the study’s goals.
Redlands Regular Meeting of 02-21-23 Page 144 of 786
11 I:\cmo\Agreements\Watearth_Professional_Services_Agreement-FY22-0118.doc-la EXHIBIT "B"
PROJECT SCHEDULE
Redlands Country Club Drainage Study
Legend:
Anticipated NTP: 3/1/2023
0 Milestone description Category Start End Days
Task 1: Research and Summary of Findings
Timeline Summary On Track 3/1/2023 3/15/2023 15
Develop separate pre-development and postdevelopment Drainage Maps On Track 3/13/2023 4/17/2023 36 Review public and private development Projects On Track 3/16/2023 4/5/2023 21 Identify CEQA Violations and City’s flood control
responsibility
On Track 4/17/2023 5/1/2023 15
Task 2: Development of Technical Memorandum
Tech Memo (3 Concepts) On Track 4/24/2023 6/16/2023 54
Cost Estimates On Track 5/21/2023 5/30/2023 10
Redlands Regular Meeting of 02-21-23 Page 145 of 786
12 I:\cmo\Agreements\Watearth_Professional_Services_Agreement-FY22-0118.doc-la EXHIBIT "C"
FEE SCHEDULE
Watearth, Inc. - © 2022
Principal EngineerSr. Civil Engineer (Manager)Sr. Civil Engineer (QA/QC)Sr. Drainage EngineerProject ManagerDeputy Project ManagerDrainage EngineerGIS Specialist 299.0 245.0 235.0 160.0 200.0 140.0 135.0 135.0
Task 1: Research and Summary of Findings
a
Research and develop a timeline summary of
urbanization and hardscape improvements that
direct surface runoff onto the golf course 1.0 0.0 0.0 8.0 2.0 6.0 20.0 12.0 49.0 7,139.00 $ 14.3% b
Develop separate pre-development and postdevelopment drainage maps at various urbanization milestone dates showing basins and sub-basins that
direct surface runoff onto the golf course. Each map
should quantify the Q and tc for the minor and major
storm events, indicate discharge points, and
highlight projects that redirected historic flows 2.0 1.0 0.0 32.0 2.0 4.0 70.0 36.0 147.0 21,233.00 $ 42.5% c
Review public and private development projects at
the various urbanization milestone dates to
determine if they met flood control standards in
effect at that time 1.0 0.0 0.0 12.0 2.0 6.0 38.0 12.0 71.0 10,209.00 $ 20.4% d
Summarize the findings in simple terms that identify
any existing stormwater-related CEQA violations,
quantify the City’s current flood control responsibility in terms of Q for each discharge point (i.e., what
reduction in Q would be necessary at each location),
whether or not urbanization complied with adopted
standards at each milestone date, and the
cumulative impacts of urbanization runoff if
standards were not met 1.0 2.0 6.0 4.0 2.0 4.0 44.0 12.0 75.0 11,359.00 $ 22.7% Subtotal Task 1 5.0 3.0 6.0 56.0 8.0 20.0 172.0 72.0 342.0 49,940.00 $ 73.5% Task 2: Development of a Technical Memorandum
a
A technical memorandum with up to three (3)
mitigation concepts for each discharge point that
will reduce the Q to pre-development rates 2.0 2.0 6.0 6.0 2.0 4.0 28.0 16.0 66.0 10,358.00 $ 58.3% b A conceptual cost estimate for each of these
mitigation concepts 1.0 3.0 12.0 2.0 4.0 2.0 16.0 0.0 40.0 7,414.00 $ 41.7% Subtotal Task 2 3.0 5.0 18.0 8.0 6.0 6.0 44.0 16.0 106.0 17,772.00 $ 26.1% Subtotal All Tasks 8.0 8.0 24.0 64.0 14.0 26.0 216.0 88.0 448.0 67,712.00 $ Expenses
Mileage (3 trips @ 140 mi RT @ $0.62.5/mi) $ 262.50
Subtotal Expenses $ 262.50
Overall Total $ 67,974.50
1/9/2023
Task
Total Hours
Totals %
FEE PROPOSAL for
RFP Redlands Country Club Drainage Study, Project No. 20221121GD Watearth - 3371 Glendale Blvd, Suite 101, Los Angeles, CA 90039 Redlands Regular Meeting of 02-21-23 Page 146 of 786
13 I:\cmo\Agreements\Watearth_Professional_Services_Agreement-FY22-0118.doc-la EXHIBIT "D"
WORKERS’ COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:
(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to self-insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his or her employees.
CHECK ONE
_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake selfinsurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).
_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificate of consent to self-insure, or a certification of workers’ compensation insurance.
I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.
WATEARTH, INC.
By: Date: ___________________
Jennifer J. Walker, President
Redlands Regular Meeting of 02-21-23 Page 147 of 786
City Council Meeting I. 13.
DATE: 02/21/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the Contract with Elecnor Belco, Inc. for boring and conduit installation associated with streetlight repair at 8th Street, West Fern Avenue, Church Street, Concord Lane and Reservoir Road, for an amount not to exceed $101,590, and determine that the project is exempt from environmental review pursuant to Section 15301(c) of the State's Guidelines implementing the California Environmental Quality Act (Assistant City Manager Boatman)
MOTION(S):
If the City Council determines that staff’s recommendation is appropriate, the following motions are provided:
I move that the City Council determine that the award of a contract to Elecnor Belco, Inc. for boring and conduit installation associated with streetlight repair is exempt from environmental review pursuant to Section 15301(c) of the State's guidelines implementing
the California Environmental Act; and
1. I move that the City Council award the Contract to Elecnor Belco, Inc. for the boring and conduit installation associated with streetlight repairs for an amount not to exceed $101,590, as outlined in City Project No.
MUED20221013MF.
2. RECOMMENDATION:
Staff recommends that the City Council award the contract with Elecnor Belco, Inc. for boring and conduit installation associated with streetlight repairs, for an amount not to exceed $101,590, and determine that the award of a contract to Elecnor Belco Electric, Inc. is exempt from environmental review pursuant to Section 15301(c) of the State's guidelines implementing the California Environmental Quality Act.
Redlands Regular Meeting of 02-21-23 Page 148 of 786
DISCUSSION:
The Facilities and Community Services Department maintains approximately 6,500 streetlights throughout the City of Redlands. The lights are supported by infrastructure varying in age from a century old to only a few years old.
Routinely, staff will discover areas where the conduit, or direct burial wiring, is so antiquated or damaged that repairs cannot be made without more extensive work being performed. FCS staff has identified five locations for conduit installations that will require directional boring to install conduit, or replace conduit, in order to pull new wiring that will allow power reestablishment. The locations include areas along 8th Street, West Fern Avenue, Reservoir Road, Church Street, and Concord Lane. As a result, staff prepared a request for quote in accordance with the City's procurement protocol. On October 31, 2022, the City Clerk's office received and opened four bids for the conduit installation RFQ MUED20221031MF. Elecnor Beloc, Inc. was identified as the lowest responsive and responsible bidder.
CONTRACTOR QUOTE AMOUNT
Elecnor Belco, Inc. $101,590
Delta Electric $112,792
Crosstown Electrical $133,750
DBX $167,360
My Electrician $603,800
The project consists of the repair of pre-existing streetlight conduits, will not expand the use of the equipment, and is therefore exempt from environmental review pursuant to Section 15301(c) (Existing Facilities) of the California Environmental Quality Act (CEQA) Guidelines.
ALTERNATIVES:
City Council may reject all quotes and provide alternative direction to staff.
STRATEGIC PLAN:
Supports Focus Area B - Public Health and Safety
Redlands Regular Meeting of 02-21-23 Page 149 of 786
SUBMITTED BY:
Chris Boatman, Assisstant City Manager
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:
Kathleen Giorgianni, Senior Administrative Assistant
Fiscal Impact
Fiscal Year: FY 2022-23
Revenue Generating: No
Appropriation Required Y/N: No
Amount: $101,590.00
Budgeted Y/N: Y
Account No.: 101402
Discussion:
This project has been budgeted within the Street Division Fiscal Year 22/24 budget.
Attachments
Bid Analysis
Public Works Agreement
Redlands Regular Meeting of 02-21-23 Page 150 of 786
City of Redlands
Facilities Community Services
CONDUIT INSTALLATION
MUED20221013MF
Item
No. Bid Item Unit of Measure Qty.
Unit Price Item Price Unit Price Item Price Unit Price Item Price Unit Price Item Price Unit Price Item Price A1 BORE CONDUIT L/F 980 $ 88.00 $ 86,240.00 $ 100.00 $ 98,000.00 $ 75.40 $ 73,892.00 $ 157.00 $ 153,860.00 $ 310.00 $ 303,800.00 A2 #5 PULLBOX EACH 10 $ 985.00 $ 9,850.00 $ 1,825.00 $ 18,250.00 $ 1,950.00 $ 19,500.00 $ 500.00 $ 5,000.00 $ 5,000.00 $ 50,000.00 A3 REMOVE CAP FROM POLE/FOUNDATION LUMP SUM 1 $ 5,500.00 $ 5,500.00 $ 17,500.00 $ 17,500.00 $ 19,400.00 $ 19,400.00 $ 8,500.00 $ 8,500.00 $ 250,000.00 $ 250,000.00 $ 101,590.00 $ 133,750.00 $ 112,792.00 $ 167,360.00 $ 603,800.00 $ - $ - $ - $ - $ -
NO PLACE ON BID DOCUMENT FOR BIDDER TO WRITE OUT TOTAL AMOUNT OF BID
MY ELECTRICIAN
TOTAL BID PRICE WHEN ADDED
TOTAL ON SUBCONTRACTOR's WRITTEN BID PRICE
DIFFERENCE BETWEEN THE TWO (IF ANY)
ELECNOR BELCO CROSSTOWN ELECTRICAL DELTA ELECTRIC DBX
Redlands Regular Meeting of 02-21-23 Page 151 of 786
1 I:\cmo\Agreements\Elecnor Belco Electric, Inc. FY22-0108.doc-la
PUBLIC WORK CONSTRUCTION CONTRACT
This Public Work Construction contract (“Contract”) is made and entered into this 21st day of February, 2023, by and between the City of Redlands, a municipal corporation, organized and existing under the laws of the State of California (hereinafter “City”), and Elecnor Belco, Inc. (hereinafter "Contractor"), a California corporation. City and Contractor are sometimes individually referred to herein as a “Party” and, together, as the “Parties.”
In consideration of the mutual promises contained herein, City and Contractor agree as follows:
1. SCOPE OF WORK: Contractor shall furnish all materials and will perform all of the work for the following: Boring, Conduit and Pull Box Installation at 8th Street, W. Fern Street, Concord Lane, Reservoir Road and Church Street per RFQ MUED20221013MF , complete all items as required by the Contract Documents (as herein defined) and Specifications for City’s Conduit Installation Request for Quote (the “Work”).
2. CONTRACT SUM: City shall pay Contractor the sum of One Hundred and One Thousand, Five Hundred and Ninety dollars ($101,590.00) as consideration for its performance of the Work in accordance with the terms and conditions set forth in the Contract Documents. Pursuant to Public Contract Code Section 22300, Contractor has the option to deposit securities with an escrow agent as a substitute for retention of earnings required to be withheld by City pursuant to an escrow agreement as set forth in Public Contract Code section 22300.
3. TIME FOR COMPLETION: The Work shall be completed within 90 Calendar Days (90) calendar days from and after the date of City’s issuance of a Notice to Proceed to Contractor.
4. LIQUIDATED DAMAGES: Contractor’s failure to complete the Work within the time allowed will result in damages being sustained by City. Such damages are, and will continue to be, impracticable and extremely difficult to determine. Accordingly, Contractor shall pay to City, or have withheld from monies due to Contractor, the sum of Five Hundred dollars/cents ($500.00) for each consecutive calendar day in excess of the specified time for completion of the Work.
Execution of this Contract shall constitute agreement by City and Contractor that _Five Hundred_ dollars ($500.00) per day is the estimated damage to City caused by the failure of Contractor to complete the work within the allowed time. Such sum is liquidated damages and shall not be construed as a penalty, and may be deducted from payments due Contractor if such delay occurs.
5. CONTRACT DOCUMENTS: This Contract incorporates by reference the following: Notice Inviting Bids, Instructions to Bidders, Contractor’s Proposal, Bid Bond, Agreement, Performance Bond, Labor and Material Bond, Plans, General Conditions, Special Provisions and Specifications, and any addenda thereto (collectively, the “Contract Documents”).
6. ATTORNEYS' FEES: In the event any action is commenced to enforce or interpret the terms or conditions of this Contract, or the Contract Documents, the prevailing Party in such action, in addition to any costs and other relief, shall be entitled to recover its reasonable attorneys’ fees, including fees for use of in-house counsel by a Party.
7. RESOLUTION OF CONSTRUCTION CLAIMS: Claims by Contractor in the amount of three hundred seventy five thousand dollars ($375,000) or less shall be made by Contractor and Redlands Regular Meeting of 02-21-23 Page 152 of 786
2 I:\cmo\Agreements\Elecnor Belco Electric, Inc. FY22-0108.doc-la processed by the City pursuant to the provisions of Part 3, Chapter 1, Article 1.5 of the Public Contract Code (commencing with Section 20104). All claims shall be in writing and include the documents necessary to substantiate the claim. Nothing in subdivision (a) of Public Contract Code Section 20104.2 shall extend the time limit or supersede the notice requirements provided in this case from filing claims by Contractor.
8. ELIGIBILITY OF CONTRACTOR/SUBCONTRACTOR: Contractor and all of its subcontractors shall abide by California Public Contract Code, Section 6109, and California Labor Code Sections 1777.1 and/or 1777.7, and certify that they are not debarred and are eligible to work on this project.
9. ASSIGNMENT OF AGREEMENT: No assignment by a Party of any rights or interests under this Contract shall be binding on another Party without the written consent of the Party sought to be bound.
10. SUCCESSORS AND ASSIGNS: City and Contractor each binds itself and their respective successors and assigns in respect to all covenants, agreements, and obligations contained in the Contract Documents.
11. SEVERABILITY: Any provision or part of the Contract Documents held to be void or unenforceable under any law or regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon City and Contractor. [SIGNATURES ON FOLLOWING PAGE]
Redlands Regular Meeting of 02-21-23 Page 153 of 786
3 I:\cmo\Agreements\Elecnor Belco Electric, Inc. FY22-0108.doc-la IN WITNESS WHEREOF, the Parties hereto have executed this Contract the day and year first written above.
CITY OF REDLANDS
(SEAL)
By:____________________________________
Eddie Tejeda, Mayor
ATTEST:
____________________________________
Jeanne Donaldson, City Clerk
(SEAL)
Elecnor Belco, Inc.
Name of Contractor
By:_______________________________________
Signature of Authorized Agent
John Wong, Vice President
Title
__________________________________________
Signature of Authorized Agent (if necessary)
__________________________________________
Title
738518_____________________________________
Contractor's License No.
Redlands Regular Meeting of 02-21-23 Page 154 of 786
4 I:\cmo\Agreements\Elecnor Belco Electric, Inc. FY22-0108.doc-la
WORKER'S COMPENSATION INSURANCE CERTIFICATION
Description of Contract: City of Redlands
Facilities and Community Services Department
Conduit Installation
MUED20221013MF
______________________
Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:
a. By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. b. By securing from the Director of Industrial Relations, a certificate of consent to selfinsure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his or her employees.
CHECK ONE
_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).
_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificate of consent to self-insure, or a certification of workers’ compensation insurance.
I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.
Dated this day of , 2023.
___Elecnor Belco, Inc._______________ (Contractor)
_____________________________________ (Signature)
_____John Wong, Vice President_______ (Official Title)
(SEAL)
(Labor Code Section 1861 provides that the above certificate must be signed and filed by the Contractor with the Owner prior to performing the work of the contract.)
Redlands Regular Meeting of 02-21-23 Page 155 of 786
5 I:\cmo\Agreements\Elecnor Belco Electric, Inc. FY22-0108.doc-la
FAITHFUL PERFORMANCE BOND
Whereas, the City of Redlands (“City”), State of California, and ______________ (hereinafter designated as "Principal") have entered into an agreement dated _____, 2023 (“Agreement”) whereby Principal agrees to install and complete certain public improvements (the “Work”), which said Agreement is identified as _________________ and is hereby referred to and made a part hereof; and
Whereas, said Principal is required under the terms of the Agreement to furnish a bond for the faithful performance of the Work, now, therefore, we, the Principal and, _____________________________, as Surety, are held and firmly bound unto the City in the penal sum of ________________________________ dollars ($_______________) lawful money of the United States, for the payment of which sum we bind ourselves, and our heirs, successors, executors and administrators, jointly and severally, firmly by these presents.
The condition of this obligation is such that if the above bounded Principal, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and provisions in the Agreement and any alteration thereof made as therein provided, on his or its part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall faithfully fulfill the one-year guarantee of all materials and workmanship, and shall defend, indemnify and save harmless the City and its elected officials, officers, agents and employees, as therein stipulated, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.
As a part of the obligation secured hereby and in addition to the face amount specified therefor, there shall be included costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by the City in successfully enforcing such obligations, all to be taxed as costs and included in the judgment rendered.
As a condition precedent to the satisfactory completion of the Work, the above obligation shall hold good for a period of one (1) year or longer if required by the Agreement after the acceptance of the work by the City, during which time if the Principal shall fail to make full, complete, and satisfactory repair and replacements and totally protect the City from loss or damage made evident during this period from the date of completion of the Work, and resulting from or caused by defective materials or faulty workmanship, the above obligation in penal sum thereof shall remain in full force and effect. The obligations of Surety hereunder shall continue so long as any obligation of the Principal remains.
Whenever the Principal shall be, and is declared by the City to be, in default under the Agreement, the City having performed the City obligations thereunder, the Surety shall promptly remedy the default, or shall promptly, at the City’s option:
1. Complete the Work in accordance with its terms and conditions; or
2. Obtain a bid or bids for completing the Work in accordance with its terms and conditions, and upon determination by Surety of the lowest responsive and responsible bidder, arrange for a contract between such bidder and the City, and make available as work progresses Redlands Regular Meeting of 02-21-23 Page 156 of 786
6 I:\cmo\Agreements\Elecnor Belco Electric, Inc. FY22-0108.doc-la sufficient funds to pay the cost of completion of the Work less the balance of the Agreement price, but not exceeding, including other costs and damages for which Surety may be liable hereunder, the amount set forth above. The term “balance of the Agreement price,” as used in this paragraph, shall mean the total amount payable to the Principal by the City under the Agreement and any modifications thereto, less the amount previously properly paid by the City to the Principal.
Surety expressly agrees that the City may reject any contractor or subcontractor which may be proposed by Surety in fulfillment of its obligations in the event of default by the Principal.
Surety shall not utilize the Principal in completing the Work nor shall Surety accept a bid from the Principal for completion of the Work if the City, when declaring the Principal in default, notifies Surety of the City’s objection to the Principal’s further participation in the completion of the Work.
No right of action shall accrue on the bond to or for the use of any person or corporation other than the City named herein or the successors or assigns of the City. Any suit under this bond must be instituted within the applicable statute of limitations period.
The said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Agreement or to the work to be performed thereunder or the Specifications accompanying the same shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Agreement or to the work or to the specifications.
No final settlement between the City and the Principal shall abridge the right of any beneficiary hereunder whose claim may be unsatisfied.
The Principal and Surety agree that if the City is required to engage the services of any attorney in connection with the enforcement of this bond, each shall pay the City’s reasonable attorneys’ fees incurred, with or without suit, in addition to the above sum.
In witness whereof, this instrument has been duly executed by the Principal and Surety above named, on , 2023.
(SEAL) (SEAL)
(Contractor) (Surety)
BY:
(Signature) (Signature)
Address:___________________________________
__________________________________________
(Seal and Notarial Acknowledgment of
Surety)
Telephone ( )___________________________
Redlands Regular Meeting of 02-21-23 Page 157 of 786
7 I:\cmo\Agreements\Elecnor Belco Electric, Inc. FY22-0108.doc-la
LABOR AND MATERIAL BOND
Whereas, the City Council of the City of Redlands, State of California, and Elecnor Belco, Inc. (hereinafter designated as “Principal”) have entered into an agreement (the “Agreement”) whereby Principal agrees to install and complete certain designated public improvements (the “Work”), which said agreement, dated ____________, 2023, and identified as __________________________ is hereby referred to and made a part hereof; and Whereas, under the terms of the Agreement, Principal is required before commending the performance of the Work, to file a good and sufficient Labor and Material bond with the City of Redlands to secure the claims to which reference is made in Title 3 (commencing with Section 9550) of Part 6 of Division 4 of the Civil Code of the State of California.
Now, therefore, said Principal and the undersigned as corporate surety, are held firmly bound unto the City and all contractors, subcontractors, laborers, material men and other persons employed in the performance of the Agreement and referred to in the aforesaid Code of Civil Procedure in the sum of ______________ dollars ($_____) for materials furnished or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to such work or labor, that said surety will pay the same in an amount not exceeding the amount hereinabove set forth, and also in case suit is brought upon this bond, will pay, in addition to the face amount thereof, costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by the City in successfully enforcing such obligation, to be awarded and fixed by the court, and to be taxed as costs and to be included in the judgment therein rendered.
It is hereby expressly stipulated and agreed that this bond shall insure to the benefit of any and all persons, companies and corporations entitled to file claims under Title 3 (commencing with Section 9550) of Part 6 of Division 4 of the Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this bond.
Should the condition of this bond be fully performed, then this obligation shall become null and void, otherwise it shall be and remain in full force and effect.
The surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Agreement or the specifications accompanying the same shall in any manner affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition.
[SIGNATURES ON FOLLOWING PAGE]
Redlands Regular Meeting of 02-21-23 Page 158 of 786
8 I:\cmo\Agreements\Elecnor Belco Electric, Inc. FY22-0108.doc-la In witness whereof, this instrument has been duly executed by the Principal and surety above named, on _______________________, 2023.
(SEAL) (SEAL)
(Contractor) (Surety)
BY:
(Signature) (Signature)
Address:_____________________________
(Seal and Notarial Acknowledgement of Surety) ____________________________________ Telephone: ( )___________________
Redlands Regular Meeting of 02-21-23 Page 159 of 786
City Council Meeting I. 14.
DATE: 02/21/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Adopt Resolution No. 8443 acknowledging the title transfer of the Redlands Good Nite Inn property from Good Nite Inn Redlands, Inc., a California corporation, to 1675 Industrial Park, LP, a Delaware limited partnership (Assistant City Manager Boatman) MOTION(S):
If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:
I move that the City Council adopt Resolution No. 8443 acknowledging the title transfer of the Redlands Good Nite Inn property from Good Nite Inn Redlands, Inc., a California corporation, to 1675 Industrial Park, LP, a Delaware limited partnership
RECOMMENDATION:
Staff recommends that the City Council adopt Resolution No. 8443 acknowledging the title transfer of the Redlands Good Nite Inn property from Good Nite Inn Redlands, Inc., a California corporation, to 1675 Industrial Park, LP, a Delaware limited partnership.
DISCUSSION:
On March 14, 2022, the City received an Announcement of an Award in the amount of $30,000,000 from the Housing and Community Development Department’s Homekey Round 2 Program for the Redlands Good Nite Inn project, better known as Step Up in Redlands.
The Redlands Good Nite Inn project is a ninety-nine (99) unit hotel located at 1675 Industrial Park Ave. in the City of Redlands that has been converted into permanent supportive housing for families and individuals experiencing homelessness. Shangri-La Industries, LLC and Step Up on Second, Inc. have Redlands Regular Meeting of 02-21-23 Page 160 of 786
homelessness. Shangri-La Industries, LLC and Step Up on Second, Inc. have formed a single-asset entity partnership to own the Good Nite Inn per the agreement approved by Council on July 19, 2022.
The property Grant Deed confirms the transfer of the previously named Good Nite Inn Redlands, Inc., a California corporation, to 1675 Industrial Park, LP, a Delaware limited partnership. Resolution No.8443 acknowledges the title transfer to the limited partnership and the addition of this entity to the Homekey Round 2 Standard Agreement No. 21-HK-17166 as required by the Homekey grant program.
ALTERNATIVES:
The City Council may elect not to adopt the Resolution and direct staff accordingly.
STRATEGIC PLAN:
Priority B: Public Health and Safety, 4. Homelessness, Develop and implement a method by which to measure the success of the Homeless Housing Plan.
SUBMITTED BY:
Chris Boatman, Assistant City Manager
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:
Maira Durazo, Grants Coordinator
Redlands Regular Meeting of 02-21-23 Page 161 of 786
Fiscal Impact
Fiscal Year: FY 2022-23
Discussion:
There is no fiscal impact associated with the transfer of Title.
Attachments
Resolution 8443
Agreement
Grant Deed
Redlands Regular Meeting of 02-21-23 Page 162 of 786
1 I:\cmo\Resolutions\8443 Title Transfer of Good Nite Inn Property.docx RESOLUTION NO. 8443
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS
ACKNOWLEDGING THE TITLE TRANSFER OF THE HOMEKEY PROGRAM
FUNDED REDLANDS GOOD NITE INN PROPERTY
WHEREAS, the Department of Housing and Community Development (“Department”) has issued a Notice of Funding Availability, dated September 9, 2021 (“NOFA”), for the Homekey Program (“Homekey” or “Program”). The Department has issued the NOFA for Homekey grant funds pursuant to Health and Safety Code section 50675.1.3 (Assem. Bill No. 140 (2021-2022 Reg. Sess.), § 20.); and
WHEREAS, the City of Redlands (Eligible Applicant”), Shangri-La Industries, a Delaware limited liability company (“Co-Grantee”), and Step Up on Second Street, Inc. a California nonprofit Corporation (“Co-Applicant”) jointly applied for and were awarded grant funds from the Housing and Community Development Department’s Homekey Round 2 Program for the Redlands Good Nite Inn project; and
WHEREAS, Shangri-La Industries, LLC and Step Up on Second, Inc. have formed a single-asset entity partnership to own the Good Nite Inn property located at 1675 Industrial Park Ave. in the City of Redlands; and
WHEREAS, the property Grant Deed confirms the transfer of the previously named, Good Nite Inn Redlands, Inc., a California corporation, to 1675 Industrial Park, LP, a Delaware limited partnership.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF REDLANDS HEREBY RESOLVES AS FOLLOWS:
Section 1. The above recitals are true and correct and are incorporated herein by this reference.
Section 2. The City Council acknowledges the formation of the single asset entity partnership as 1675 Industrial Park, LP, a Delaware limited partnership and the addition of this entity to the Homekey Round 2 Standard Agreement No. 21-HK-17166.
ADOPTED, SIGNED AND APPROVED this 21st day of February 2023.
ATTEST: Eddie Tejeda, Mayor
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 02-21-23 Page 163 of 786
2 I:\cmo\Resolutions\8443 Title Transfer of Good Nite Inn Property.docx I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing resolution was duly adopted by the City Council at a special meeting thereof held on the 21st day of February 2023.
AYES:
NOES:
ABSENT:
ABSTAIN:
Jeanne Donaldson, City Clerk
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City Council Meeting I. 15.
DATE: 02/21/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the Third Amendment to the City's Memorandum of Understanding with Colton-Redlands-Yucaipa Regional Occupation Program for the provision of temporary staffing services to support the City's Recreation and Senior Services Division in an amount not-to-exceed $75,000, and determine approval of this Amendment is exempt from environmental review pursuant to Section 15061(b)(3) of the State's Guidelines implementing the California Environmental Quality Act (Assistant City Manager Boatman) MOTION(S):
If the City Council determines that staff's recommendation is appropriate, the following motions are provided:
I move that the City Council determine that approval of the Third Amendment to the Memorandum of Understanding with Colton-Redlands-Yucaipa Regional Occupational Program for the provision of temporary staffing is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and
1. I move to approve the Third Amendment to the Memorandum of Understanding with Colton-Redlands-Yucaipa Regional Occupational Program for the provision of temporary staffing services to support the City's Recreation and Senior Services Divisions in an amount not-to-exceed $75,000.
2. RECOMMENDATION:
Staff recommends the City Council approve the Third Amendment to the Memorandum of Understanding with Colton-Redlands-Yucaipa Regional Occupational Program for the provision of temporary staffing services to support the City's Recreation and Senior Services Divisions in an amount not-to-exceed $75,000 and determine approval of the Third Amendment to the Memorandum of Redlands Regular Meeting of 02-21-23 Page 205 of 786
Understanding with Colton-Redlands-Yucaipa Regional Occupational Program for the provision of temporary staffing services to support the City's Recreation and Senior Services Divisions is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act.
DISCUSSION:
The Facilities and Community Services Recreation Division offers programs that provide enrichment opportunities for Redlands residents by focusing on community support and partnerships, nutrition and healthy eating, active living and promoting healthy attitudes towards fitness. The Recreation Division also facilitates the operation of the Redlands Community Center, Jocelyn Senior Center and the rental of a number of indoor and outdoor recreation sites. The Colton-Redlands-Yucaipa Regional Occupation Program (CRY-ROP) accelerates the development and education of high school students and adults in the region to prepare them to be career-ready, technically skilled and academically prepared. CRY-ROP offers a broad range of occupational and educational programs coupled with employment services.
In December 2021, the City Council approved a Memorandum of Understanding (MOU) and Joint Venture Training Agreement for the purpose of a program that provides occupational skills training to eligible program participants at no cost to the City. In addition to the training program, the City and CRY-ROP entered into an MOU for the provision of temporary staffing services for increased program demands within the City's Recreation and Senior Services Divisions. This MOU allows the City and CRY-ROP to provide work experience for the participants while contributing additional resources to the City's programs. Under this MOU, the City pays CRY-ROP for the program participants provided.
In April, 2022, the City Council approved a First Amendment to the MOU to extend the program through August, 2023 and increase the funding from $10,000 to $20,000. A second amendment was approved in September 2022, increasing the funding from $20,000 to $40,000. The Recreation and Senior Services Division has increased the amount of programming available for the community and additional participants are needed to sustain the increased activity. At this time, staff is requesting an increase to an amount not to exceed $75,000 and extend the program through June, 2024.
Furthermore, approval of the Third Amendment to the MOU is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act. Section 15061(b)(3) applies to those activities where it is seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. Approval of the MOU Amendment will not result in any physical change to the environment.
Redlands Regular Meeting of 02-21-23 Page 206 of 786
ALTERNATIVES:
The City Council may elect not to approve the Third Amendment to the MOU.
STRATEGIC PLAN:
Supports Priority A - Quality of Life; Strategic Objective 1. Beautification, Arts and Culture.
SUBMITTED BY:
Christopher Boatman, Assistant City Manager
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:
Dave Jaffe , Recreation Supervisor
Fiscal Impact
Fiscal Year: FY 2022-23
Appropriation Required Y/N: N
Amount: $75,000
Budgeted Y/N: Y
Account No.: 101309-6106
Discussion:
Funding for the increase in temporary staffing services though the MOU with CRY-ROP in the amount of $75,000 is included in the Recreation and Senior Services operating budget for Fiscal Year 2022-23 and 2023-24 as approved by City Council.
Redlands Regular Meeting of 02-21-23 Page 207 of 786
Attachments
Original CRY-ROP MOU
CRY ROP MOU 1st Amendment
CRY ROP MOU 2nd Amendment
CRY ROP MOU 3rd Amendment
Redlands Regular Meeting of 02-21-23 Page 208 of 786
MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF REDLANDS
AND THE COLTON- REDLANDS- YUCAIPA REGIONAL OCCUPATIONAL
PROGRAM
This Memorandum of Understanding (" MOU") is made and entered into, by and between, the City of Redlands (" City") and the Colton -Redlands - Yucaipa ROP (" ROP") The City and the ROP are sometimes individually referred to herein as a " Party" and, together, as the " Parties "
AGREEMENT
Section 1. Purpose. The purpose of the MOU is to identify the terms and conditions whereby the ROP will engage the City to define their respective roles and responsibilities with regard to the ROP' s youth employment support of the City' s Community Center/Senior Center programs ( the " Services")
Section 2. Term of MOU. The term of this MOU shall commence on December 21, 2021, and end on June 30, 2022, unless earlier terminated as provided for herein. The Parties may terminate this MOU at any time by mutual written consent, or upon thirty ( 30) days prior written notice by one Party to the other Party, and such termination shall be effective upon the date stated in such written consent or notice
Section 3. Compensation. The total compensation to be paid by the City for the ROP' s performance of the Services shall not exceed the amount of ten thousand dollars ($ 10, 000) The ROP shall submit monthly invoices to the City describing the Services performed during the preceding month. The ROP invoices shall include a brief description of the Services performed, the dates the Services were performed, and the number of hours spent and by whom. The City shall pay the ROP no later than thirty ( 30) days after receipt and approval by the City of the ROP' s monthly invoices.
Section 4 Responsibilities of Parties. At the discretion of the ROP, the City will identify and refer youth for work experience placements under this MOU to support the City' s Community Center/Senior Center programming. The ROP will provide work experience hours, authorized and scheduled in collaboration with the City for each work experience placement. The ROP and the City will comply with the Division of Labor Standards ofthe Department of Industrial Relations' youth employment guidelines.
A ROP Responsibilities
Provide training and technical assistance to the City regarding monitoring participant progress,
Adhere to programmatic timelines,
Provide initial support and training to principal staff members of the City to ensure successful implementation of the Services,
Process all purchase orders, transfers or other methods of reimbursements related to expenditures as agreed,
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Provide Workers' Compensation insurance for employment program participants
B City Responsibilities
Provide coordination to successfully place identified program participants in employment to support the City' s Community Center/ Senior Center programs, Provide technical support as necessary for the ROP to realize full use of contracted resources,
Provide initial support and training to principal staff members of the ROP to ensure successful implementation of the Services,
Process all purchase orders, transfers or other methods of reimbursement related to expenditures as agreed,
Section 5. Insurance. The City is self -insured for commercial general liability and Workers' Compensation. The following insurance coverage required by this Agreement shall be maintained by the ROP for the duration of its performance of the Services. The ROP shall not perform any Services unless and until the required insurance listed below is obtained by the ROP The ROP shall provide the City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services Insurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty ( 30) days prior written notice to City
A. Commercial general liability insurance with carriers rated at least A minus by AM Best. Minimum coverage of One Million Dollars ($ 1, 000, 000) per occurrence and Two Million Dollars ($ 2, 000, 000) aggregate for public liability, property damage and personal injury is required. City shall be named as an additional insured and the insurance policy shall include a provision requiring thirty ( 30) days prior written notice to the City of any proposed lowering of coverage limits or cancellation ofthe policy Such insurance shall be primary and non- contributing to any insurance or self-insurance maintained by the City A certificate of insurance and the corresponding blanket additional insured endorsements shall be delivered to the City prior to commencement of any of the Services
B Workers' Compensation and Employer' s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to the City, or certification to the City that the ROP is self -insured or exempt from the workers' compensation laws of the State of California. The ROP shall execute and provide City with Exhibit " A," titled " Workers' Compensation Insurance Certification," which is attached hereto and incorporated herein by this reference, prior to performance of the Services.
C The ROP shall secure and maintain professional liability insurance throughout the term of this Agreement in the amount of One Million Dollars ($ 1, 000, 000) per claim made and three million dollars ($ 3, 000, 000) in the aggregate
D The ROP agrees that the City shall not assume, nor shall assume by this MOU or 2 L.\ca\ djm\ Agreements \ Colton -Redlands - Yucaipa ROP MOU 2021. docx jn Redlands Regular Meeting of 02-21-23 Page 210 of 786
otherwise, any liability under any applicable Workers' Compensation law for, by, or on behalf of any student while said students are on the premises of the City performing any Services under the terms of this MOU, and the ROP agrees to indemnify, defend, and hold the City harmless with respect thereto as provided herein. The ROP agrees to maintain insurance policies or a selfinsurance program in amounts sufficient to satisfy its indemnification obligations.
Section 6. Defense and Indemnity. The ROP shall indemnify, defend and hold harmless the City, and its elected and appointed officials, officers, employees, agents, and volunteers against all claims, demands, suits, judgments, expenses, costs and/ or liability of any and every kind arising out of this MOU and resulting from the negligent acts, errors or omissions, or willful misconduct of the ROP, on account of the injury or death or persons, or loss or damage to equipment or property of the City The City shall indemnify, defend and hold harmless the ROP, its officers, agents, and volunteers against all claims, demands, suits, judgments, expenses, costs and/or liability of any and every kind arising out ofthis MOU and which result from the negligent acts, errors, or omissions ofthe City, on account of the injury or death or persons, or loss or damage to equipment or property of the ROP In the event the ROP and the City are found to be comparatively at fault for any claim, action, loss or damage with results from their respective obligations under this MOU, the ROP and/ or the City shall indemnify the other to the extent of its comparative fault.
Section 7. Notice Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered i) on the date of delivery in person, ( ii) five ( 5) days after deposit in first class certified, registered or express mail, with return receipt requested, ( iii) on the actual delivery date if deposited with an overnight courier, or ( iv) on the date sent by facsimile or electronic mail transmission ( including PDF), if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail, in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section.
City Clerk
City of Redlands
P 0 Box 3005
Redlands, CA 92373
jdonaldson@cityofredlands org
Fax ( 909) 798- 7535
Phone ( 909) 798- 7531
Colton -Redlands -Yucaipa ROP
Tracie Zeroli, Superintendent
1214 Indiana Court
Redlands, CA 92374
tracie_ zerpoli@cry- rop org
Fax. ( 909) 793- 6901
Phone ( 909) 793- 3115
Section 8. Entire Agreement. This MOU represents the entire agreement ofthe Parties with respect to the matters contained herein, and supersedes any and all other agreements, either verbal or in writing, between the Parties with respect to such matters. Each Party to this MOU acknowledges and agrees that no representations, inducements, promises or agreements, verbal or otherwise, have been made by any Party, or anyone acting on behalf of any Party, which are not embodied herein, and that no other agreement, stipulation or promise not contained in this MOU shall be valid or binding on either Party
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Section 9. Governing Law. This MOU shall be governed by and construed in accordance with the laws of the State of California ( excepting any conflict of law' s provisions which would serve to defeat application of California substantive law) IN WITNESS WHEREOF, duly authorized representatives of the City and the ROP have signed in confirmation of this Agreement
RRDILANDS CQ"TON-REDLANDS- Y JCAIPA ROP
ue
Paul T Barich, Mayor Tracie Zeroli, Super ntendent
ATTEST
e Donaldson, City Clerk
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EXHIBIT " A"
WORKERS' COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of the following ways
a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State b) By securing from the Director of Industrial Relations, a certificate of consent to self -insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self -insure and to pay any compensation that may become due to his or her employees.
CHECK ONE
I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers' Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement. ( Labor Code § 1861)
I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers' compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers' compensation laws of California, immediately I shall provide the City with a certificate of consent to self -insure, or a certification of workers' compensation insurance
I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.
COLTOEDLANDS- YUCAIP k ROP Date
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THIRD AMENDMENT TO MEMORANDUM OF UNDERSTANDING
This third amendment (“Third Amendment”) to the memorandum of understanding for youth employment support of the City’s Community Center/Senior Center programs (“MOU”), dated December 21st, 2021, by and between the City of Redlands, a municipal corporation and a general law city (“City”), and Colton-Redlands-Yucaipa ROP (“ROP”), is made and entered into this 21st day of February, 2023.
RECITALS
WHEREAS, it is the desire of the City and ROP to amend Section 2 and Section 3 of their existing MOU to extend the term of the MOU to end on June 30, 2024 and increase ROP’s present total compensation of forty thousand dollars ($40,000) to the seventy-five thousand dollars ($75,000);
NOW, THEREFORE, for good and valuable consideration, the receipt of which is hereby acknowledged City and ROP agree as follows:
AGREEMENT
Section 1. Section 2 of the MOU, titled “Term of MOU,” is hereby amended to read as follows:
“The term of this MOU shall commence on December 21, 2021, and end on June 30, 2024, unless earlier terminated as provided for herein, The Parties may terminate this MOU at any time by mutual written consent, or upon thirty (30) days prior written notice by one Party to the other Party, and such termination shall be effective upon the date stated in such written consent or notice.”
Section 2. Section 3 of the MOU, titled “Compensation,” is hereby amended to read as follows:
“The total compensation to be paid by the City for the ROP’s performance of the Services shall not exceed the amount of seventy-five thousand dollars ($75,000). The ROP shall submit monthly invoices to the City describing the Services performed during the preceding month. The ROP invoices shall include a brief description of the Services performed, the dates the Services were performed, and the number of hours spent and by whom. The City shall pay the ROP no later than thirty (30) days after receipt and approval by the City of the ROP’s monthly invoices.”
Section 3. All other provisions of the MOU shall remain unchanged by this Third Amendment and in effect.
[SIGNATURES ON FOLLOWING PAGE]
Redlands Regular Meeting of 02-21-23 Page 218 of 786
2 I:\cmo\Agreements\CRY-ROP 3rd Amendment-FY22-0110.docx-la IN WITNESS WHEREOF, the parties have executed this Third Amendment, to be effective as of February 21st, 2023.
CITY OF REDLANDS COLTON-REDLANDS-YUCAIPA ROP
________________________________ By: ________________________________ Eddie Tejeda, Mayor Tracie Zerpoli, Superintendent
ATTEST:
__________________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 02-21-23 Page 219 of 786
City Council Meeting I. 16.
DATE: 02/21/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the request for in-kind support in the amount of $29,415 related to The Run Through Redlands event hosted by the Kiwanis Club of Redlands on March 5, 2023; temporary street closures related to the event, authorize the sale and consumption of alcoholic beverages at the event; and determine that the sale and consumption of alcoholic beverages at the event is categorically exempt from environmental review pursuant to Section 15061 (b)(3) of the state’s guidelines implementing the California Environmental Quality Act (Assistant City Manager Boatman) MOTION(S):
If the City Council determines that the requests are appropriate, the following motions are provided:
I move that the City Council determine the authorization for the sale and consumption of alcoholic beverages and request for in kind support of $29,415 related to The Run Through Redlands event to be held on March 5, 2023, is categorically exempt from environmental review pursuant to Section 15061 (b)(3) of the state’s guidelines implementing the California Environmental Quality Act; and
1. I move to authorize the expenditure of City resources and in-kind support in the amount of $29,415 related to this event; and
2. 3. I move to approve temporary street closures related to the event; and I move to authorize the sale and consumption of alcoholic beverages during The Run Through Redlands event to be held on March 5, 2023.
4. Redlands Regular Meeting of 02-21-23 Page 220 of 786 RECOMMENDATION:
Staff recommends the City Council determine that the sale and consumption of alcoholic beverages at the event is categorically exempt from environmental review pursuant to Section 15061 (b)(3) of the state’s guidelines implementing the California Environmental Quality Act (CEQA) and further recommends that the City Council direct staff accordingly concerning expenditure for personnel and equipment resources and a waiver of fees.
DISCUSSION:
The Facilities and Community Services Department manages the administration and issuance of permits for special events held in public areas of the City. Upon the issuance of a special event permit, the event may take place contingent on the event organizer paying the required fees. The City recognizes the value of partnering with non-profit agencies and organizations to provide services beneficial to the community. In an effort to provide support for programs that provide a community benefit, the City Council will, from time to time, consider the authorization of the expenditure of City resources related to a specific special event without reimbursement from Redlands-based non-profit agencies and organizations.
The Kiwanis Club of Redlands (Kiwanis Club) has reserved Smiley Park and the Redlands Bowl on Sunday, March 5, 2023, for the annual Run Through Redlands event. The Kiwanis Club is requesting permission to serve alcohol at the event that will end no later than 2:00 pm. Additionally, street closures are being requested to accommodate the event, with specific routes and times indicated in the attached submittal packet. The Kiwanis Club is requesting a waiver of fees and departmental resources including personnel and equipment for the following departments: Police, Fire, and Facilities & Community Services.
The Kiwanis Club is a registered non-profit organization operating out of the City of Redlands. The City Council waived fees in the amount of $32,952 for The Run Through Redlands event in 2022.
The Kiwanis Club will be responsible for operating and obtaining the Daily License to Serve Alcohol from the Office of Alcohol Beverage Control. City Council approval is also necessary to authorize the consumption of alcohol for this event due to its location. Staff's approval authority is limited to only enclosed public areas in public parks as defined by Resolution No. 7559 and therefore the approval of this request is outside of staff's purview.
The sale and consumption of alcoholic beverages at the event is categorically exempt from the requirements of the California Environmental Quality Act’s guidelines pursuant to Section 15061 (b)(3). This section includes the permitting of existing public facilities involving negligible or no expansion of use beyond Redlands Regular Meeting of 02-21-23 Page 221 of 786
that existing at the time of the lead agency's determination. The request is consistent with this exemption as it includes the permitting of alcohol service within an existing public park.
ALTERNATIVES:
The City Council has the option of denying the request or waiving a portion of the fees.
STRATEGIC PLAN:
Supports Priority A - Quality of Life; Strategic Objective 1. Beautification, Arts and Culture: Enhance community events to better reflect the Redlands' diversity and demographics.
SUBMITTED BY:
Chris Boatman, Assistant City Manager
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Christopher R. Catren, Police Chief
PREPARED BY:
Joe Bierma, Administrative Analyst
Fiscal Impact
Fiscal Year: FY 2022-23
Amount: $29,415
Discussion:
In anticipation of the City Council's consideration of this request, staff has compiled the following table outlining costs related to fees established by Resolution of the City Council and departmental charges pertaining to personnel and equipment resources necessary for the support of the event.
The departmental charges are costs outside of normal City operations that would not be incurred by the City if the special event was not taking place.
Redlands Regular Meeting of 02-21-23 Page 222 of 786
Departmental Charges
(Personnel & Equipment)
2023 Amount Type 2022 Amount
Police Personnel1 $26,880.00 Hard
Cost
$26,550.00
Fire Personnel1 N/A Hard
Cost
$4,616.00
Fire Equipment N/A Soft
Cost
$541.00
Facilities & Community Services
Personnel1
$1,960.00 Hard
Cost
$160.00
Facilities & Community Services
Equipment
$240.00 Soft
Cost
$750.00
Personnel & Equipment Subtotal $29,080.00 $32,617.00
Fees Established by City Council
Resolution
Redlands Bowl Reservation $241.00 Soft
Cost
$241.00
Smiley Park Reservation $94.00 Soft
Cost
$94.00
Fees Subtotal $335.00 $335.00
Total Departmental Charges
and Fees
$28,840.00(hard)
$ 575.00(soft)
$29,415.00
(Total)
Total
$32,952.00
1Personnel costs are calculated conservatively assuming the highest staff cost scenario. Actual costs may vary on the day of the event based on the actual staff present. Actual costs will be confirmed following the event and will be included in a reconciliation report presented to the City Council.
The following table summarizes the total estimated costs associated with the use of City resources and waiver of fees approved for events scheduled during Fiscal Year 2022-23 to date:
TABLE 2: FY 2022-23 Fee Waivers to date
Hard Costs Soft Costs Deposits
Refunded
Waiver
Amount
Net
Amount
$185,286.00 $76,196.50 $5,200.00 $261,138.50 $256,782.50 Attachments
A. In-kind Support Request
B. Authorization to Serve Alcohol
C. Verification of nonprofit
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Copies of Returns (990, 990-EZ, 990-PF, 990-T)
Electronic copies (images) of Forms 990, 990-EZ, 990-PF or 990-T returns filed with the IRS by charities and nonprofits. Tax Year 2019 Form 990EO
Tax Year 2018 Form 990EO
Tax Year 2017 Form 990EO
Tax Year 2016 Form 990EO
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Kiwanis Club Of Redlands K00749
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City Council Meeting I. 17.
DATE: 02/21/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the Third Amendment to the Non-Professional Services Agreement with Tanko Streetlighting, Inc., extending the project completion deadline from March 1, 2023 to September 1, 2023 (Assistant City Manager Boatman)
MOTION(S):
If City Council determines that staff's recommendation is appropriate, the following motion is provided:
I move that City Council approve the Third Amendment to the Non-Professional Services Agreement with Tanko Streetlighting, Inc., extending the project completion deadline from March 1, 2023 to September 1, 2023.
RECOMMENDATION:
Staff recommends that City Council approve Approve the Third Amendment of the Non-Professional Services Agreement with Tanko Streetlighting, Inc., extending the project completion deadline to September 1, 2023.
DISCUSSION:
On September 7, 2021, the City Council approved a Non-Professional Services Agreement (Agreement) with Tanko Streetlighting, Inc. (Tanko) to replace City-owned streetlights with energy-efficient light-emitting diode (LED) lights. On July 19, 2022, the City Council approved the First Amendment that extended the project completion deadline to March 1, 2023. On October 18, 2022, the City Council approved the Second Amendment to extend the scope of work to supply and install pole tags on all city streetlights. The project is almost nearing completion with an anticipated date of February 28, 2023. However, there are a few items that require additional time, such as the punch list of all installations, pole tagging, and the final deliverable for the GIS data. Tanko is requesting the completion date be moved to September 1, 2023.
Redlands Regular Meeting of 02-21-23 Page 228 of 786
completion date be moved to September 1, 2023.
Staff recommends City Council approve the Third Amendment to the Agreement that extends the project completion deadline from March 1, 2023 to September 1, 2023.
ALTERNATIVES:
City Council may deny the approval of the Third Amendment to the Agreement.
STRATEGIC PLAN:
N/A
SUBMITTED BY:
Chris Boatman, Assistant City Manager
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:
Mike Foster, Field Services Coordinator
Fiscal Impact
Fiscal Year: FY 2022-24
Revenue Generating: N
Appropriation Required Y/N: N
Discussion:
There is no fiscal impact associated with approval of the Third Amendment to the Agreement, as it only extends the timeline for completion of the project.
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Attachments
Tanko Third Amendment
Tanko Streetlighting Agreement
Tanko Streetlighting Agreement 1st Amendment
Tanko Streetlighting Agreement 2nd Amendment
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1 I:\cmo\Agreements\Tanko-3rd Amendment-FY22-0109.docx-la
THIRD AMENDMENT TO AGREEMENT TO PERFORM NON-PROFESSIONAL
SERVICES FOR IMPROVEMENT TO PUBLIC BUILDINGS AND GROUNDS This third amendment (“Third Amendment”) to the agreement for non-professional services for the replacement of City-owned streetlights with energy-efficient, light emitting diode lights (“Agreement”), dated September 7, 2021, by and between the City of Redlands, a municipal corporation and a general law city (“City”), and Tanko Streetlighting, Inc., a California corporation (“Consultant”), is made and entered into this 21st day of February, 2023.
RECITALS
WHEREAS, it is the desire of the City and Consultant to amend their existing Agreement, specifically to extend the time for completion of the services to September 1, 2023; and NOW, THEREFORE, for good and valuable consideration in the receipt of which is hereby acknowledged City and Consultant agree as follows:
AGREEMENT
Section 1. Section 3.2 of the Agreement, titled “Article 3 – Responsibilities of City”, is hereby amended to read as follows:
“3.2 City designates Chris Boatman, Assistant City Manager, as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City’s polices and decisions with respect to performance of the Services.”
Section 2. Section 4.2 of the Agreement, titled “Article 4 – Performance of Services,” is hereby amended to read as follows:
“4.2 Contractor shall complete the Services by September 1, 2023, unless the Services are earlier terminated as permitted herein.”
Section 3. All other provisions of the Agreement shall remain unchanged by this Third Amendment and in effect.
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2 I:\cmo\Agreements\Tanko-3rd Amendment-FY22-0109.docx-la IN WITNESS WHEREOF, the parties have executed this Third Amendment, to be effective as of February 21, 2023.
CITY OF REDLANDS TANKO STREETLIGHTING, INC.
________________________________ By: ________________________________ Eddie Tejeda, Mayor Jason Tanko, Chief Executive Officer ATTEST:
__________________________________
Jeanne Donaldson, City Clerk
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FIRST AMENDMENT TO AGREEMENT TO PERFORM NON- PROFESSIONAL
SERVICES FOR IMPROVEMENT TO PUBLIC BUILDINGS AND GROUNDS This first amendment (" First Amendment") to the agreement for the replacement of City - owned streetlights with energy -efficient light -emitting diode lights (" Agreement") dated September 7, 2021, by and between the City of Redlands, a municipal corporation and a general law city (" City"), and Tanko Streetlighting, Inc., a California corporation (" Consultant"), is made and entered into this 19th day of July, 2022.
RECITALS
WHEREAS, it is the desire of the City and Consultant to amend their existing Agreement, specifically to extend the time for completion of the services to March 1, 2023; and WHEREAS, it is the desire of the City to designate John R. Harris, Municipal Utilities and Engineering Director, as the City' s project representative.
NOW, THEREFORE, for good and valuable consideration in the receipt of which is hereby acknowledge City and Consultant agree as follows:
AGREEMENT
Section 1. Section 3. 2 of the Agreement, titled " Article 3 — Responsibilities of City," is hereby amended to read as follows:
3. 2 City designates John R. Harris, Municipal Utilities and Engineering Director, as City' s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City' s policies and decisions with respect to performance of the Services." Section 2. Section 4. 2 of the Agreement, titled " Article 4 — Performance of Services," is hereby amended to read as follows:
4. 2 Contractor shall complete the Services by March 1, 2023 unless the Services are earlier terminated as permitted herein."
Section 3. All other provisions of the Agreement shall remain unchanged by this First Amendment and in effect.
Signatures on Next Page]
1 L:\ ca\ Agreements\ Tanko Streetlighting First Amend. FY22- 0001. docx.jn Redlands Regular Meeting of 02-21-23 Page 244 of 786
IN WITNESS WHEREOF, the parties have executed this First Amendment, to be effective as of July 19, 2022.
LANDS
Paul T. Barich, Mayor
ATTEST:
QD).46,
ne Donaldson, City Clerk
2 L:\ ca\ Agreements\ Tanko Streetlighting First Amend. FY22- 0001. docx.jn TANKO ST' . TLIGHTING, INC.
By:
Jason Chief Executive Officer
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SECOND AMENDMENT TO AGREEMENT TO PERFORM NON-PROFESSIONAL
SERVICES
This second amendment (" Second Amendment") to the agreement for non- professional services for the replacement of City -owned streetlights with energy -efficient light -emitting diode lights dated September 7, 2021 (" Agreement"), by and between the City of Redlands, a municipal corporation and a general law city (" City"), and Tanko Streetlighting, Inc., a California corporation Consultant"), is made and entered into this 18s` day of October, 2022.
RECITALS
WHEREAS, it is the desire of the City and Consultant to amend their existing Agreement, specifically to expand the scope of work to include supplying and installing pole tags on each streetlight; and
NOW, THEREFORE, for good and valuable consideration in the receipt ofwhich is hereby acknowledge City and Consultant agree as follows:
AGREEMENT
Section 1. Section 5. 1 of the Agreement, entitled " Performance of Non -Professional Services For Improvement To Public Buildings And Grounds," is hereby amended to read as follows:
5. 1 Total compensation for Contractor' s performance of the Services shall be in the amount of one million three hundred sixty- five thousand six hundred seventy one dollars and forty nine cents 1, 365, 671. 49)."
Section 2. Exhibit A is revised to add the following:
4. 2 c. Pole Tag Installation
Contractor shall supply and permanently affix metal pole tags with unique identifiers and bar codes to the 4,479 streetlight poles that will upgraded with a LED fixture.
Contractor shall supply and permanently affix metal pole tags with unique identifiers and bar codes to the remaining 1, 297 streetlight poles in the City' s streetlight network that have previously been upgraded with LED fixtures."
Section 3. All other provisions of the Agreement shall remain unchanged by this Second Amendment and in effect.
SIGNATURE PAGE FOLLOWS]
1 L:\ca\ Agreements\ Tanko_ Agreement_ Second_Amendment-FY22- 0052. docxjn .
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IN WITNESS WHEREOF, the parties have executed this Second Amendment, to be effective as of October 18, 2022.
CITY -OF DLANDS TANKO STREE LIGHTING, INC.
By:
Paul T. Barich, Mayor Jaso T , Chief Executive Officer
ATTEST: ATTEST:
N/ A
Je Donaldson, City Clerk Brian Gillis, Vice President
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City Council Meeting J. 1.
DATE: 02/21/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Video Series: Working for You (Public Information Officer Baker) DISCUSSION:
For this evening's City Council meeting, staff will present a new video from the video series “Working for You: Making Redlands a Better Place.” The series highlights one employee each month, from various departments and divisions, specifically describing how that employee’s job fits into the larger mission of the City to improve residents’ lives and make Redlands a better place to live. The videos are available for viewing on the City’s website and social media platforms in addition to being shown in rotation on Redlands TV.
SUBMITTED BY:
Janice McConnell, Assistant City Manager
REVIEWED BY:
Charles M. Duggan, Jr., City Manager
Carl Baker, Public Information Officer
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City Council Meeting J. 2.
DATE: 02/21/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Presentation and acceptance of the 2021-22 City of Redlands Annual Comprehensive Financial Report, and the Independent Accountants’ Report on Applying Agreed-Upon Procedures Related to the Article XIII-B Appropriations Limit Calculation (Management Services/Finance Director Garcia)
MOTION(S):
I move to accept the City of Redlands Comprehensive Annual Financial Report and the Independent Accountants’ Report on Applying Agreed-Upon Procedures Related to the Article XIII-B Appropriations Limit Calculation for the fiscal year ending June 30, 2022.
RECOMMENDATION:
N/A
DISCUSSION:
The Annual Comprehensive Financial Report (ACFR) communicates the City’s financial condition and activity for the fiscal year ending June 30, 2022. It is an audited summary report of the financial position and transactions of the City for the fiscal year. The Pun Group LLP, a certified public accounting firm, audited these documents and has provided an unmodified opinion of the City’s financial statements. An unmodified opinion communicates to users that the financial statements are fairly presented and that the information used in the report is consistent with generally accepted accounting principles. This is the best opinion that the City can receive from its auditors.
State statute and federal funding requirements stipulate the need for an annual audit to be conducted by independent certified public accountants. The Pun Group LLP was selected through a competitive selection process to perform these services for the City. The audit engagement was also designed to meet Redlands Regular Meeting of 02-21-23 Page 249 of 786
these services for the City. The audit engagement was also designed to meet the requirements of the Federal Single Audit Act of 1984 and related OMB Circular A-133, as well as the requirements of Statement on Auditing Standards 115 (SAS 115) and Statement on Auditing Standards 114 (SAS 114).
Accounting and reporting requirements adopted by the Governmental Accounting Standards Board (GASB) for annual financial statements of state and local governments have been implemented as required.
Pursuant to GASB guidelines, the City’s ACFR is divided into three sections:
Introductory, Financial and Statistical. The Introductory section contains a Letter of Transmittal. This letter includes a brief overview of the City, economic outlook, operational controls, and major initiatives. It also includes the Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association (GFOA) for the prior fiscal year ended June 30, 2021. The GFOA's Certificate is the highest form of recognition in governmental accounting and financial reporting, and its attainment represents a significant accomplishment. The City has consistently received this award for the last nineteen years.
The ACFR presents the City’s financial condition and activity in a transparent and structured manner, which is explained in more detail in the section for Management’s Discussion and Analysis. The report also provides historical and comparative information that can be useful to City staff, elected officials, and external users such as debt rating agencies, businesses, other public agencies, and the City’s residents. The 2021-22 Annual Comprehensive Report (AC FR) and several prior year reports are available on the City’s website at cityofredlands.org/ACFR.
Article XIII-B of the California Constitution places limits on the amount of revenue that can be spent by the state and each local government entity. It is the responsibility of the City to calculate the annual appropriations limit. The City’s auditors are required to review and approve the appropriations calculation as part of their audit to the City. The auditor found no exceptions to the City’s calculation of the appropriations limit. The Independent Accountants’ Report on Agreed-Upon Procedures Applies to Appropriations Limit Worksheet is included as an attachment to this report.
ALTERNATIVES:
Not Applicable
STRATEGIC PLAN:
Not Applicable
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SUBMITTED BY:
Danielle Garcia, Management Services/Finance Director
RECOMMENDED BY:
Charles M. Duggan, Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Fiscal Impact
Discussion:
There is no fiscal impact associated with the motion provided.
Attachments
FY 2021-22 Annual Comprehensive Financial Report
Independent Accountants’ Report on Applying Agreed-Upon Procedures Related to the Article XIII-B Appropriations Limit Calculation
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FOR THE FISCAL YEAR ENDED JUNE 30, 2022
ANNUAL COMPREHENSIVE FINANCIAL REPORT
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City of Redlands
Redlands, California
Annual Comprehensive Financial Report
For the Fiscal Year Ended June 30, 2022
Prepared by
Management Services/Finance Department
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City of Redlands
Annual Comprehensive Financial Report
For the Year Ended June 30, 2022
Table of Contents
i
Page
INTRODUCTORY SECTION (Unaudited)
Table of Contents ........................................................................................................................................................ i Letter of Transmittal ................................................................................................................................................... v Principal Officers .................................................................................................................................................... xiv Organization Chart ................................................................................................................................................... xv GFOA Certificate of Achievement .......................................................................................................................... xvi
FINANCIAL SECTION
Independent Auditors’ Report ................................................................................................................................ 1 Management’s Discussion and Analysis (Unaudited) ........................................................................................... 5 Basic Financial Statements:
Government-Wide Financial Statements:
Statement of Net Position ............................................................................................................................ 30 Statement of Activities and Changes in Net Position .................................................................................. 32 Fund Financial Statements:
Governmental Funds Financial Statements:
Balance Sheet ........................................................................................................................................ 38 Reconciliation of the Governmental Funds Balance Sheet
to the Government-Wide Statement of Net Position ...................................................................... 41 Statement of Revenues, Expenditures, and Changes in Fund Balances ............................................... 42 Reconciliation of the Governmental Funds Statement of Revenues, Expenditures, and Changes in Fund Balances to the Government-Wide Statement of Activities and Changes in Net Position ..................................................................... 44 Proprietary Funds Financial Statements:
Statement of Net Position ..................................................................................................................... 46 Statement of Revenues, Expenses and Changes in Net Position .......................................................... 50 Statement of Cash Flows ...................................................................................................................... 52 Fiduciary Funds Financial Statements:
Statement of Fiduciary Net Position ..................................................................................................... 57 Statement of Changes in Fiduciary Net Position .................................................................................. 58 Notes to the Basic Financial Statements ........................................................................................................ 65 Redlands Regular Meeting of 02-21-23 Page 256 of 786
City of Redlands
Annual Comprehensive Financial Report
For the Year Ended June 30, 2022
Table of Contents (Continued)
ii
Page
FINANCIAL SECTION (Continued)
Required Supplementary Information (Unaudited):
Budgetary Information ..................................................................................................................................... 131 Budgetary Comparison Schedules:
General Fund ............................................................................................................................................. 132 Public Facilities Development Special Revenue Fund .............................................................................. 134 Governmental Grants Special Revenue Fund ............................................................................................ 135 Schedule of Changes in the Net Pension Liability and Related Ratios ............................................................ 136 Schedules of Contributions - Pension .............................................................................................................. 138 Schedule of Changes in Total OPEB Liability and Related Ratios ................................................................. 140 Supplementary Information:
Non-Major Governmental Funds:
Combining Balance Sheet ......................................................................................................................... 145 Combining Statement of Revenues, Expenditures and Changes in Fund Balances ................................................................................................................................. 151 Budgetary Comparison Schedules:
Safety Hall Replacement Special Revenue Fund ................................................................................ 157 Emergency Service Special Revenue Fund ........................................................................................ 158 Household Hazardous Waste Special Revenue Fund ......................................................................... 159 State Gas Tax Special Revenue Fund ................................................................................................. 160 Air Quality Improvement Special Revenue Fund ............................................................................... 161 Traffic Safety Special Revenue Fund ................................................................................................. 162 Measure I Special Revenue Fund ....................................................................................................... 163 Open Space Special Revenue Fund .................................................................................................... 164 Downtown Redlands Business Area Special Revenue Fund .............................................................. 165 Parking Authority Special Revenue Fund ........................................................................................... 166 Asset Forfeiture Special Revenue Fund .............................................................................................. 167 Supplemental Law Enforcement Grant ............................................................................................... 168 Park and Open Space Special Revenue Fund ..................................................................................... 169 Arterial Street Construction Special Revenue Fund ........................................................................... 170 Traffic Signals Special Revenue Fund ................................................................................................ 171 Freeway Interchanges Special Revenue Fund .................................................................................... 172 Street Lighting District #1 Special Revenue Fund.............................................................................. 173 CFD 2004-1 Assessment Special Revenue Fund ................................................................................ 174 Landscape Maintenance District Special Revenue Fund .................................................................... 175 Local Transportation Special Revenue Fund ...................................................................................... 176 PARIS Special Revenue Fund ............................................................................................................ 177 Public Art Special Revenue Fund ....................................................................................................... 178 Redlands Regular Meeting of 02-21-23 Page 257 of 786
City of Redlands
Annual Comprehensive Financial Report
For the Year Ended June 30, 2022
Table of Contents (Continued)
iii
Page
FINANCIAL SECTION (Continued)
Supplementary Information (Continued):
Budgetary Comparison Schedules (Continued):
Transportation Development Act Special Revenue Fund ................................................................... 179 Storm Drain Capital Projects Fund ..................................................................................................... 180 General Debt Service Fund ................................................................................................................. 181 Simonds Endowment Permanent Fund ............................................................................................... 182 Pauline Stancliff Memorial Trust Permanent Fund ............................................................................ 183 Non-Major Enterprise Funds:
Combining Statement of Net Position ....................................................................................................... 186 Combining Statement of Revenues, Expenses, and Changes in Net Position ........................................... 187 Combining Statement of Cash Flows ........................................................................................................ 188 Internal Service Funds:
Combining Statement of Net Position ....................................................................................................... 192 Combining Statement of Revenues, Expenses, and Changes in Net Position ........................................... 194 Combining Statement of Cash Flows ........................................................................................................ 196 STATISTICAL SECTION (Unaudited)
Table of Contents ................................................................................................................................................... 203 Financial Trends:
Net Position by Component – Last Ten Fiscal Years ...................................................................................... 204 Changes in Net Position – Last Ten Fiscal Years ............................................................................................ 206 Fund Balances of Governmental Funds – Last Ten Fiscal Years .................................................................... 210 Changes in Fund Balances of Governmental Funds – Last Ten Fiscal Years ................................................. 212 Revenue Capacity:
Assessed Value and Estimated Actual Value of Taxable Property – Last Ten Fiscal Years ........................... 215 Assessed Value and Estimated Actual Value of Taxable Property by Major Type – Last Ten Fiscal Years .. 216 Direct and Overlapping Property Tax Rates – Last Ten Fiscal Years ............................................................. 218 Top Ten Principal Property Taxpayers ............................................................................................................ 220 Property Tax Levies and Collections – Last Ten Fiscal Years ........................................................................ 221 Redlands Regular Meeting of 02-21-23 Page 258 of 786
City of Redlands
Annual Comprehensive Financial Report
For the Year Ended June 30, 2022
Table of Contents (Continued)
iv
Page
STATISTICAL SECTION (Unaudited) (Continued)
Debt Capacity:
Ratios of Outstanding Debt by Type – Last Ten Fiscal Years ......................................................................... 222 Ratios of General Bonded Debt Outstanding – Last Ten Fiscal Years ............................................................ 224 Direct and Overlapping Debt ........................................................................................................................... 225 Legal Debt Margin Information – Last Ten Fiscal Years ................................................................................ 226 Pledged Revenue Coverage – Last Ten Fiscal Years ...................................................................................... 228 Demographic and Economic Information:
Demographic and Economic Statistics – Last Ten Fiscal Years ..................................................................... 229 Principal Employers – Current Year and Ten Years Ago ................................................................................ 230
Operating Information:
City Employees by Function – Last Ten Fiscal Years ..................................................................................... 231 Operating Indicators by Function – Last Ten Fiscal Years ............................................................................. 232 Capital Asset Statistics by Function – Last Ten Fiscal Years .......................................................................... 235 Redlands Regular Meeting of 02-21-23 Page 259 of 786
City of
REDLANDS
Incorporated 1888
35 Cajon Street, Redlands, CA 92373
v
MANAGEMENT SERVICES
DEPARTMENT
FINANCE DIVISION
Danielle Garcia
Management Services/Finance
Director
James Garland
Assistant Finance Director
December 21, 2022
To the Members of the City Council and Citizens of the City of Redlands:
It is the policy of the City of Redlands to annually publish a complete set of financial statements presented in conformity with generally accepted accounting principles (GAAP) and audited in accordance with generally accepted auditing standards by a firm of certified public accountants.
Pursuant to that requirement, we hereby issue the annual comprehensive financial statements of the City of Redlands (the City) for the Fiscal Year ended June 30, 2022.
This report consists of management’s representations concerning the finances of the City.
Consequently, management assumes full responsibility for the completeness and reliability of all the information presented in this report. To provide a reasonable basis for making these representations, management of the City has established a comprehensive internal control framework that is designed both to protect the City’s assets from loss, theft, or misuse and to compile sufficient reliable information for the preparation of the City’s financial statements in conformity with GAAP. Because the cost of internal controls should not outweigh their benefits, the City’s comprehensive framework of internal controls has been designed to provide reasonable rather than absolute assurance that the financial statements will be free from material misstatement. As management, we assert that, to the best of our knowledge and belief, this financial report is complete and reliable in all material respects.
The City’s financial statements have been audited by The Pun Group, LLP, an independent firm of certified public accountants. The goal of the independent audit was to provide reasonable assurance that the financial statements of the City for the Fiscal Year ended June 30, 2022, are free of material misstatement. The independent audit involved examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; assessing the accounting principles used and significant estimates made by management; and evaluating the overall financial statement presentation. The independent auditor concluded, based upon the audit, that there was a reasonable basis for rendering an unmodified (“clean”) opinion that the City’s financial statements for the Fiscal Year ended June 30, 2022 were fairly presented in conformity with GAAP. The independent auditor’s report is presented as the first component of the financial section of this report.
The independent audit of the financial statements of the City is typically part of a broader, federally mandated “Single Audit” designed to meet the special needs of federal grantor agencies. The standards governing Single Audit engagementsrequire the independent auditor to report not only on the fair presentation of the financial statements, but also on the audited City’s internal controls and legal requirements involving the administration of federal awards. These reports are available in the City’s separately issued Single Audit Report.
GAAP requires that management provide a narrative introduction, overview, and analysis to accompany the basic financial statements in the form of Management’s Discussion and Analysis (MD&A). This letter of transmittal is designed to complement the MD&A and should be read in conjunction with it. The City’s MD&A can be found immediately following the independent auditor’s report.
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PROFILE OF THE CITY OF REDLANDS
The City of Redlands, incorporated in 1888, is located 63 miles east of Los Angeles, 110 miles north of San Diego, and 500 miles southeast of San Francisco. It lies within the San Bernardino Valley in the southwestern portion of San Bernardino County, covering an area of 36 square miles, within the heart of the Inland Empire. It serves a population of 70,952.
The City was incorporated under the general laws of the State of California and enjoys all the rights and privileges applicable to a General Law City. It is a municipal corporation governed by a five‐member city council in which all policy‐making and legislative authority is vested. The City Council is responsible, among other things for passing ordinances, adopting the budget, appointing committees, and hiring both the City Manager and City Attorney. The City Manager isthe chief administrative officer of the City and assuch isresponsible for carrying out the policies and ordinances of the City Council, for overseeing the day‐to‐day operations of the City, and for appointing department heads. The Council is elected on a non‐partisan basis. Council members serve four‐yearstaggered terms, with elections occurring every two years. The mayor is currently elected by a majority vote of the Council. Adopted in 2017, Ordinance No. 2848, amended the Redlands Municipal Code to change the City’s electoral system for City Council Members from at‐large to by‐district elections.
The City provides a full range of services, including police and fire protection, animal control, emergency medical aid, building safety regulation and inspection, street lighting, landscaping, sewer and water utilities, solid waste collection and disposal, land use planning and zoning, recreation and community services, maintenance and improvement of streets and related structures, traffic safety maintenance and improvement, and a full range of recreational and cultural programs for citizen participation, as well as being the home of the historic A. K. Smiley Public Library.
Budgets are adopted on a basis consistent with accounting principles generally accepted in the United States of America. Annual appropriated budgets are adopted for all departments within the general, special revenue and capital project funds.
The annual budget serves as the foundation for the City’s financial planning and control.
Biennially, during the period February through May, department heads prepare estimates of required appropriations for the following two‐year budget cycle. These estimates are compiled into a proposed operating budget that includes a summary of proposed expenditures and financial resources and historical data for the preceding budget cycle. The City Manager’s Recommended Budget is then presented either to the full City Council or to the Budget Subcommittee (comprised of 2 members of the City Council and the City Treasurer) at a public meeting noticed in accordance with the Brown Act. A series of two (2) to three (3) budget presentations are then provided to the City Council during regular and special Council meetings, with the Budget Adoption occurring last at a regular meeting of the Council prior to June 30th of each year.
The City Manager is legally authorized to transfer budgeted amounts between divisions and accounts within the same department. Transfer of appropriations between departments or funds and increased appropriations must be authorized by the City Council. Expenditures may not legally exceed budgeted appropriations within a fund. All appropriations shall lapse at the end of the fiscal year to the extent they have not been expended or lawfully encumbered.
The City maintains budgetary controls to ensure compliance with provisions embodied in the annual appropriated budget approved by the City Council. Activities of the general fund, special revenue funds, debt service funds, capital projects funds, enterprise funds and internal service funds are included in the annual budget. Formal budgets are not employed for debtservice funds Redlands Regular Meeting of 02-21-23 Page 261 of 786
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because debt indenture provisions specify payments. The permanent fund is not budgeted. The level of control (level at which expenditures may not exceed budget) is the fund level. The City also maintains an encumbrance accounting system as one technique of accomplishing budgetary control. Encumbered amounts lapse at year‐end; however encumbrances may be re‐ appropriated each year by separate action of the City Council. Budget‐to‐actual comparisons are provided in this report for each individual governmental fund for which an appropriated annual budget has been adopted. For the general fund and majorspecial revenue funds, this comparison is presented as part of the required supplementary information in the accompanying financial statements. For governmental funds that have appropriated annual budgets, other than the general fund and majorspecialrevenue funds, this comparison is presented in the supplementary section of the accompanying financial statements.
ECONOMIC CONDITION AND OUTLOOK
The information presented in the financial statements is perhaps best understood when it is considered from the broader perspective of the specific environment within which the City operates.
Local economy. The COVID‐19 pandemic and ensuing public health crisis put an end to the nation’s largest modern economic expansion. During the last two years, the City (and all cities) navigated the economic reverberations of the pandemic, first employing retrenchment techniques to preserve core services then pivoting towards efforts to ramp us service levels as the economy rebounded. The City benefitted greatly from recovery programs put into place by the federal government that provided aid directly to citiesthrough the American Rescue Plan Act – State and Local Fiscal Recovery Funds. These funds, along with federal support for households and the creation of vaccines against COVID‐19 prevented much ore severe economic challenges for the City and local governments altogether.
For perspective, local unemployment rates increase from a ten‐year low of 3% in 2019 to 7.4% in 2020 and 5.5% in 2021 but has completely recovered as of October 2022, with the figure currently standing at 2.9%. Meanwhile the local real estate market remained relatively strong compared to the broader economy, as a variety of market conditionslead to accelerating home price growth through and since the onset of the pandemic. Median prices for detached single family homes in Redlandsincreased roughly 40% between 2019 and 2022 prices. However, it is expected that the number of sales will dramatically decrease because of larger macroeconomic factors, such as increased borrowing costs.
Because of Measure T, the City’s local transaction and use tax that was approved by voters in November 2020; the General Fund reservesit has built steadily over the years; and prudent fiscal management, the City weathered the financial decline precipitated by the pandemic, has Redlands Regular Meeting of 02-21-23 Page 262 of 786
viii
recovered, and is well on the path to improving services and making even more gains in financial resiliency.
The City of Redlands’ economy is based largely in the service and trade sectors(health care, retail trade, technology, and education). The region has a varied manufacturing and industrial base that has added to the relative stability of the unemployment rate over the years. Redlands’ unemployment rate remains lower than its neighboring communities. Since 2002, the annual unemployment rate for the City has ranged from a low of 2.9% for October 2022 to a high of
10.5% in 2010.
The Adopted Budgets for Fiscal Year 2022 significantly restored the reductions that were made in the prior fiscal year, including the elimination of 80 full and part time positions, as well as other significant cuts in the areas of public safety, parks & recreation, Library services, and general infrastructure maintenance. As the economy returned to a more familiar pattern of normalcy, job growth and consumerspending recovered and improved beyond that of pre‐pandemic levels. Inflation has driven prices of goods up, and this, along with other indicators, has contributed positively to the City’s two main sources of General Fund revenue: sales and property tax. The passage of Measure T, and the favorable reallocation of point‐of‐sale sales tax from Amazon distribution centers has bolstered the sales tax revenue stream. With Measure T and the additional changes, the City revenue from combined sales tax sources increased from roughly $17,510,000 in 2020 to $48,230,000 in 2022 (an increase of 175%). Property tax has continued to perform well as home prices remain at an all‐time high and new development that has occurred in years passed is added to the tax rolls. During the same time frame from 2020 to 2022, the City’s revenue from property tax grew from roughly $32,000,000 to approximately $36,000,000 (and increase of 10%).
In addition to revenues, FY 2022 saw an extraordinary land sale that was recorded in the Solid Waste and Wastewater funds. After returning the original purchase funds plus an amount representing the incremental increase in value to those funds in current dollars, the excess proceeds of $43.4 million were transferred to the General Fund. These proceeds were partially used for the acquisition of other capital assets and partially set aside into a future facilities reserve. In September 2021, the Council voted to approve the purchase of 300 East State Street, a six‐story building in downtown Redlands, to house the City’sfuture municipal offices(City Hall). In March 2022, the City purchased 1625 West Redlands Boulevard (the former site of the Kmart in Redlands). This property will serve as the future home to the Redlands Police Department, fulfilling a long‐standing need for the department to have one centralized facility to house its operational and tactical divisions.
Major industries within the City’s boundaries or in proximity include computer software manufacturers, higher education institutions, light manufacturing, regional distribution centers and several financial and insurance institutions. Major employers in the City, or within the vicinity, include the Redlands Unified School District, Esri (Environmental Systems Research Institute), Redlands Community Hospital, Amazon Fulfillment Center, Beaver Medical Group, the City of Redlands, the University of Redlands, and Loma Linda University Behavioral Medical Center.
In terms of property taxes, the City experienced a net taxable value increase of 4.1% in FY 2021‐ 22, representing nine consecutive years of growth, albeit at a slower pace than prior years. The assessed value increase between 2020‐21 and 2021‐22 was $450 million, compared with $510 million in prior year growth. The City’s growth rate in assessed value is described by the following chart:
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The primary driver of growth in assessed value was reassessment due to prior year transfers of ownership, constituting roughly half of all growth in the City. The annual CPI adjustment was the second largest growth factor, contributing about one‐fifth of overall growth in assessed value.
Lastly, new construction also contributed 16% of total value growth.
The local real estate market has remained relatively strong compared to the broader economy.
From 2019 to 2022, the median price for detached single family residential sales rose by almost 40%, with 9.5% of that growth experienced in 2020 alone. Multiple factors have influenced rising home costs: historically low interest rates, limited supply of housing stock, and increased demand from investors. Within the City, the median price for a detached single‐family residence has exceeded pre‐Great Recession highs of $407,500, and at the end of 2021 was $550,000.
While property tax lags current economic conditions due to assessment practices, there is a sense that real estate and home prices will begin to drop. While growth in assessed value slowed from an all‐time high of 6.1% in the last ten years to 4.9%, home prices, new construction, both residential and commercial appear to be on a strong trajectory to add significantly to the City’s stock of properties.
In addition to the discussion of the local housing market and growth in assessed value, there were notable developments added to the residential and commercial landscape.
In residential construction, there are many large projects in the pipeline and under construction that will add to the housing stock of the City significantly. The uptick in in residential developments developed recently after state legislation eliminated the city’s Measure G, an ordinance that limited the city to issuing permits for 400 new dwelling units annually. Currently under construction isthe Heritage Specific Plan, which will develop 37 acresinto 207 single‐family one and two‐story detached homesthat will be wood‐framed with concrete‐on‐grade slab floors.
The community is designed with an open space area in its center, which will incorporate mix of passive uses including, picnicking areas, shade structure(s), playgrounds, gardens, seating areas, informal play areas, and attractive landscaping. Approved projects include the State Street Village Project to redevelop the former Redlands Mall site with a transit‐oriented district and mixed uses. This project includes five 3‐story and 4‐story building with a total of up to 700 apartments/condominiums, a resident amenity building, public & private open space areas, public realm improvements and a variety of retail and office space.
Redlands’ strengthening tax base growth has also been supported by a strong housing market along with multiuse and transit‐oriented residential and commercial developments. While we recognize that rising interest rates could create downward pressure on housing demand in the medium term, we think the city will continue to participate in the region’s long‐term housing demand growth.
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In terms of commercial development, several noteworthy projects have been completed. The Downtown Parking Structure is the first of its kind in Redlands – a four‐level parking structure with 385 parking stall (200 of which are for public use) and 5,400 square feet of retail space. The parking structure also includes electric charging stations and a bridge that connects to the adjacent building. Also. The Hilton Home2 Suites has opened its doors for operations. This new hotel features 77 guest room, approximately 44,500 square feet of floor area, a parking lot and related site improvements. In addition to this hotel, another hotel, the Marriot Springhill Suites was also completed. This new hotel has 88 guest rooms, approximately 55,00 square feet of floor area, a parking lot and related site improvements. Several other noteworthy projects have been approved by the Planning Commission including, the State Street Village mixed use project noted above, the construction of a Tru Hotel by Hilton, and the Redlands City Center, another mixed‐ use development in downtown Redlands.
Other notable business openings in fiscal year 2021‐22 include the following:
LOOK Dine‐In Cinemas, a technology‐first luxury cinema experience, opened in July 2021 as a 14‐screen full‐service, technology‐first movie theater located in downtown Redlands. Goodwin’s Organic Market opened in January 2022, a market specializing in convenience based healthy living with a wellness bar, cafe, fresh prepared foodsincluding freshly made salads, sandwiches, entrees, and our featured stone mill organic and gluten free pizzas. Byrd’s Hot Chicken opened in May 2022, a southern comfort chicken restaurant found in California and Illinois.
Septembers Taproom & Eatery opened in May 2022 also, featuring over 20 taps of local and craft beers as well as high quality dining, with a full bar, TV screens for sports viewing and weekly live music.
Also opening in May 2022, the Payroll Vault, a boutique‐style full‐service payroll & workforce management franchise, opened its Redlands office. In June 2022, the Feel Good Market held its grand opening in Redlands. This market is a soap kitchen, “refill‐ery” and boutique supporting other soap makers that have the same passion for the art of soap making.
Successor Agency. The City of Redlands Redevelopment Agency – and all redevelopment agencies in California –were dissolved under AB1X 26 (and subsequently AB1484), effective as of February 1, 2012, and the City of Redlands, as “Successor Agency,” assumed responsibilities for winding down the operations of the Successor Agency.
On September 8, 2015, the DOF approved the Successor Agency’s Long‐Range Property Management Plan (LRPMP). As of April 2019, the City has disposed of all remaining properties not specified for a governmental purpose in accordance with the LRPMP. In addition, the City anticipates all financial obligations of the Successor Agency to be fully satisfied at the end of fiscal year 2022‐23. Further discussion about the Successor Agency can be found in Note 16 of the Notes to the Basic Financial Statements.
Long‐term financial outlook/planning. The local economy has fared far better than expected in the wake of the COVID‐19 pandemic. Spurred by pandemic‐related federal stimulus, the US economy overall entered a period of rapid expansion in the summer of 2020 that extended through 2021. Over the last year, however, there is evidence that this rapid expansion is unsustainable. Businesses have struggled to keep pace with consumer demand for goods & services amid record low unemployment figures and global supply chain challenges. As a result, consumer process have risen 8% over the last year, more than three times the norm of the last three decades.
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The historically high inflation rates have caused the Federal Reserve to act to dampen economic activity by raising interest rates and thusincreasing borrowing costsfor home buyers, consumers and businesses. However, this is not a panacea – higher interest rates may do nothing to temper inflation if labor market shortages, relatively high consumer demand and wage growth continue. Higher interest rates could impact financial and credit markets and, in that case, only exacerbate the inflationary pressures in the economy. So, while it appears likely a recession will occur, it is far from certain. One thing is certain, the higher the Fed raises interest rates, the greater the risk to the economy as a whole.
As a result of the continued recovery and progression from the pandemic’s impact on the local economy, the City anticipates a moderate increase in overall revenues for the next two fiscal years with a continued focus on efficientspending to maintain and improve essential City services to the community. Overall, fiscal conditions for the City have improved markedly from the prior year’s outlook. While uncertainty remains regarding inflation, unemployment and the next economic cycle, the City has bolstered its resources with the passage of Measure T and the steadily increasing growth in assessed property values. Those strengths are added to further by the increase in development activities, both in residential and commercial projects, as well asthe continued opening and expansion of businesses in the area.
Adding to new business activity, the Redlands Passenger Rail Project (nicknamed the “Arrow”) opened for passenger service to the public in October 2022. The new service, a joint effort by the San Bernardino County Transportation Authority and Metrolink, started construction in July 2019 and marks a $60 million investment in public transportation. There are total of three train stops within the City, and two in the neighboring City of San Bernardino. It is anticipated that the rail service will generate additional travel to Redlands as a destination for shopping and entertainment. Further development related to the rail is in the planning stages at this time, including the redevelopment of the former Redlands Mall site to include mixed use apartments with retail space downtown as well as the Transit Villages Specific Plan for up to 2,400 new dwelling units near the rail line.
The City continues to bolster its fiscal position with the addition of Measure T sales tax, a tax approved by voters during the November 2020 election. The revenue from Measure T has enabled investment in some of the City’s longest standing needs, including the need for a Police Department facility and the planned addition of new fire stations and personnel to meet service demands of an expanding community.
In March 2022, the City Council adopted a Strategic Plan for fiscal year 2022‐23 through fiscal year 2027‐28. The Strategic Plan resulted from a collaborative process that engaged our community. The City invited residents and businesses to share their ideas and to envision the future of Redlands. Using a consulting firm, the City reached out and met with a wide array of community stakeholders, including residents, community organizations and service clubs, business groups, educators, faith‐based communities and churches, minority groups, youth organizations, labor groups as well as our own advisory boards and commissions and City staff.
In December 2021, the City Council was presented with the information gathered through the community engagement process and honed in on the vision and goalsfor the City and guided this effort to outline a mission, a vision, core values and strategic priorities. Subsequently, a strategic planning workshop was held with the City's management team to develop objectives in support of the City Council's strategic priorities. The Strategic Plan is a living document that will focus the City's energy and resources, ensure that City officials and staff are working toward common goals, establish consensus around intended outcomes and allow us to regularly assess and adjust the organization’s direction in a changing environment.
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The plan serves as a framework for achieving a vision for the community as a “connected conscientious, safe community with a small town feel in which all people and businesses can thrive.” It includes the following focus areas:
Quality of Life
Public Health & Safety
Equity & Inclusion
Sustainability
Each of these topics influence local forecasts for economic development, property & sales tax revenues, housing market, and City investment. The City is fortunate to be emerging from this pandemic in a strong fiscal position, poised not only to rebuild, but to address long‐standing capital and infrastructure needs. As a City, we are committed to acting with fiscal prudence, operating lean and utilizing resources responsibly as entrusted to us.
The graph below provides an at‐a‐glance view of the City’s ability to prioritize spending and facilitate investment in long‐term capital needs. In fiscal year 2021‐22, the City’s reserves for capital projects included: $1.9 million for parking improvements in the downtown, roughly $2 million in parks, equipment, facilities and building capital, $22.1 million for future city facilities, and $1.4 million for unfunded mandates.
Notably, the ending unassigned fund balance for the General Fund was approximately $9.6 million higherthan the prior year and roughly $20 million higher than FY 2019‐20, increasing from $19 million in FY 2019‐20 to $39.9 million in FY 2021‐22. Further review of the General Fund is included within Management’s Discussion and Analysis which follows the independent auditor’s report.
Relevant Financial Policies
The City has adopted a set of financial policies based on best management practices and GFOA standards. These policies direct the administration of the budget, accounting practices, purchasing, debt, capital financing, investments, and capital assets. Central to the management Redlands Regular Meeting of 02-21-23 Page 267 of 786
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of the budget and reserves are two policies: the Balanced Budget Policy – Ordinance No. 2660 (2007) and the Fund Balance Policy established by Resolution No. 7346 (2013). The Balanced Budget Policy requires that the City Council to adopt a balanced budget on an annual basis wherein total financial sources meet or exceed the total financial requirements of the City, excluding one‐time capital expenditures. This ensures a structural balance of revenues and expenditures and creates sustainability with regard to ongoing appropriations. The Fund Balance Policy provides that it is the policy of the City to assign a minimum of 45% of the General Fund’s excess of Revenues over Expenses (the surplus – if any) each fiscal year for general fund assigned reserves in the categories of Capital Equipment, Building Purchases and/or Improvements, and Unfunded Mandatesin equal proportion. This policy has contributed to the City’s ability to invest in capital replacement of aging infrastructure of parks and public buildings as well as funding the replacement of critical public safety vehicles and equipment.
In June 2018, the City Council adopted Resolution No. 7983 establishing the City’s Debt Management Policy. Among other things, this policy establishes guidelines for the use of various categories of debt; creates procedures and policies that minimize the City’s debt service and issuance costs; and provides for full and complete financial disclosure and reporting. The Policy was developed to improve the quality of decision‐making, provide justification for how debt issuance is structured, identify goals, and to validate the City’s commitment to strategic long‐ term financial planning. Maintaining compliance with the Policy should demonstrate to rating agencies and to capital marketsthat the City is well managed and will be able to meet itsfinancial obligations on a timely basis.
Awards and Acknowledgements
The Government Finance Officers Association of the United States and Canada (GFOA) awarded a Certificate of Achievement of Excellence in Financial Reporting to the City of Redlands for its Annual Comprehensive Financial Report for the Fiscal Year Ended June 30, 2021. This was the nineteenth consecutive year that the government has achieved this prestigious award. In order to be awarded a Certificate of Achievement, a government must publish an easily readable and efficiently organized annual comprehensive financial report. This report must satisfy both generally accepted accounting principles and applicable legal requirements.
A Certificate of Achievement is valid for a period of one year only. We believe that our current annual comprehensive financial report continues to meet the Certificate of Achievement Program’s requirements and we are submitting it to the GFOA to determine its eligibility for another certificate.
The preparation of the annual comprehensive financial report was made possible by the dedicated service of the entire staff of the Finance division. Special recognition is due to Assistant Finance Director, James Garland; Finance Manager, Marie Datuin; and senior accountants Denise Camarillo and Jannette Mendoza for their effortsin overseeing the compilation of the accounting data and interfacing with our auditors; and to the accounting firm of The Pun Group, LLP, and to the City Manager’s Office. Credit is also due to City Manager Charles M. Duggan, Jr., Assistant City Manager Janice McConnell, and the Mayor and the City Council for their consistent support for maintaining the highest standards of professionalism in the management of the City’s finances.
Respectfully submitted,
Danielle Garcia
Management Services / Finance Director
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City of Redlands
Principal Officers
as of June 30, 2022
City Council (Elected)
Paul T. Barich, Mayor
Eddie Tejeda, Mayor Pro Tem
Denise Davis, Councilmember
Mick Gallagher, Councilmember
Jenna Guzman-Lowery, Councilmember
City Manager
Assistant City Manager
Assistant City Manager/
Facilities & Community Services Director
City Clerk (Elected)
City Treasurer (Elected)
City Attorney
Development Services Director
Fire Chief
Library Director
Management Services/Finance Director
Municipal Utilities & Engineering Director
Police Chief
Charles M. Duggan, Jr.
Janice McConnell
Christopher Boatman
Jeanne Donaldson
Robert Dawes
Yvette Abich Garcia
Brian Desatnik
Rich Sessler
Donald McCue
Danielle Garcia
John Harris
Chris Catren
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Government Finance Officers Association
Certificate of
Achievement
for Excellence
in Financial
Reporting
Presented to
City of Redlands
California
For its Annual Comprehensive
Financial Report
For the Fiscal Year Ended
June 30, 2021
Executive Director/CEO
[YL
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200 E. Sandpointe Avenue, Suite 600
Santa Ana, California 92707
INDEPENDENT AUDITORS’ REPORT
To the Honorable Mayor and Members
of the City Council of the City of Redlands
Redlands, California
Opinions
We have audited the accompanying financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City of Redlands, California (the “City”), as of and for the year ended June 30, 2022, and the related notes to the basic financial statements, which collectively comprise the City’s basic financial statements as listed in the table of contents.
In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, business-type activities, each major fund, and the aggregate remaining fund information of the City, as of June 30, 2022, and the respective changes in financial position and, where applicable, cash flows thereof for the year then ended in accordance with accounting principles generally accepted in the United States of America.
Basis for Opinions
We conducted our audits in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Our responsibilities under those standards are further described in the Auditor’s Responsibilities for the Audit of the Financial Statements section of our report. We are required to be independent of the City, and to meet our other ethical responsibilities, in accordance with the relevant ethical requirements relating to our audits. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion.
Emphasis of Matter
Implementation of New GASB Pronouncements
As discussed in Note 1 to the basic financial statements, the City implemented Governmental Accounting Standards Board (“GASB”) Statement No. 87, Leases during the year. Our opinion is not modified with respect to this matter.
Responsibilities of Management for the Financial Statements Management is responsible for the preparation and fair presentation of the financial statements in accordance with accounting principles generally accepted in the United States of America, and for the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error.
In preparing the financial statements, management is required to evaluate whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the City’s ability to continue as a going concern for twelve months beyond the financial statement date, including any currently known information that may raise substantial doubt shortly thereafter.
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To the Honorable Mayor and Members
of the City Council of the City of Redlands
Redlands, California