Redlands City Council
September 5, 2023

January 2021
Redlans Regular Meeting of 09-05-2023
868 of 1115

Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language

1. DISADVANTAGED BUSINESS ENTERPRISES (DBE)
The contractor, subrecipient or subcontractor shall take necessary and reasonable steps to ensure that DBEs have opportunity to participate in the contract (49 CFR 26). To ensure equal participation of DBEs provided in 49 CFR 26.5, the Agency shows a contract goal for DBEs. The prime contractor shall make work available to DBEs and select work parts consistent with available DBE subcontractors and suppliers.

The prime contractor shall meet the DBE goal shown elsewhere in these special provisions or demonstrate that they made adequate good faith efforts to meet this goal.

It is the prime contractor’s responsibility to verify that the DBE firm is certified as DBE at date of bid opening and document the record by printing out the California Unified Certification Program (CUCP) data for each DBE firm. A list of DBEs certified by the CUCP can be found here.

All DBE participation will count toward the California Department of Transportation’s federally mandated statewide overall DBE goal.

Credit for materials or supplies the prime contractor purchases from DBEs counts towards the goal in the following manner:
• 100 percent counts if the materials or supplies are obtained from a DBE manufacturer. • 60 percent counts if the materials or supplies are obtained from a DBE regular dealer. • Only fees, commissions, and charges for assistance in the procurement and delivery of materials or supplies count if obtained from a DBE that is neither a manufacturer nor regular dealer. 49 CFR

26.55 defines "manufacturer" and "regular dealer."
The prime contractor receives credit towards the goal if they employ a DBE trucking company that performs a commercially useful function as defined in 49 CFR 26.55(d)(1) as follows:
• The DBE must be responsible for the management and supervision of the entire trucking operation for which it is responsible on a particular contract, and there cannot be a contrived arrangement for the purpose of meeting DBE goals.
• The DBE must itself own and operate at least one fully licensed, insured, and operational truck used on the contract.
• The DBE receives credit for the total value of the transportation services it provides on the Contract using trucks it owns, insures, and operates using drivers it employs. • The DBE may lease trucks from another DBE firm, including an owner-operator who is certified as a DBE. The DBE who leases trucks from another DBE receives credit for the total value of the transportation services the lessee DBE provides on the Contract. • The DBE may lease trucks without drivers from a non-DBE truck leasing company. If the DBE leases trucks from a non-DBE truck leasing company and uses its own employees as drivers, it is entitled to credit for the total value of these hauling services. • A lease must indicate that the DBE has exclusive use of and control over the truck. This does not preclude the leased truck from working for others during the term of the lease with the consent of the DBE, so long as the lease gives the DBE absolute priority for use of the leased truck. Leased trucks must display the name and identification number of the DBE. a. Nondiscrimination Statement
The contractor, subrecipient or subcontractor will never exclude any person from participation in, deny any person the benefits of, or otherwise discriminate against anyone in connection with the award and performance of any contract covered by 49 CFR 26 on the basis of race, color, sex, or national origin. In administering the Local Agency components of the DBE Program Plan, the contractor, subrecipient or subcontractor will not, directly, or through contractual or other arrangements, use criteria or methods of administration that have the effect of defeating or substantially impairing accomplishment of the objectives of the DBE Program Plan with respect to individuals of a particular race, color, sex, or national origin.

January 2021
Redlans Regular Meeting of 09-05-2023
869 of 1115

Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language
b. Contract Assurance
Under 49 CFR 26.13(b):

The contractor, subrecipient or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR 26 in the award and administration of federal-aid contracts. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the recipient deems appropriate, which may include, but is not limited to:
(1) Withholding monthly progress payments;
(2) Assessing sanctions;
(3) Liquidated damages; and/or
(4) Disqualifying the contractor from future bidding as non-responsible. c. Prompt Progress Payment
The prime contractor or subcontractor shall pay to any subcontractor, not later than seven days after receipt of each progress payment, unless otherwise agreed to in writing, the respective amounts allowed the contractor on account of the work performed by the subcontractors, to the extent of each subcontractor’s interest therein. In the event that there is a good faith dispute over all or any portion of the amount due on a progress payment from the prime contractor or subcontractor to a subcontractor, the prime contractor or subcontractor may withhold no more than 150 percent of the disputed amount. Any violation of this requirement shall constitute a cause for disciplinary action and shall subject the licensee to a penalty, payable to the subcontractor, of 2 percent of the amount due per month for every month that payment is not made.

In any action for the collection of funds wrongfully withheld, the prevailing party shall be entitled to his or her attorney’s fees and costs. The sanctions authorized under this requirement shall be separate from, and in addition to, all other remedies, either civil, administrative, or criminal. This clause applies to both DBE and non-DBE subcontractors.
d. Prompt Payment of Withheld Funds to Subcontractors
The Agency may hold retainage from the prime contractor and shall make prompt and regular incremental acceptances of portions, as determined by the Agency, of the contract work, and pay retainage to the prime contractor based on these acceptances. The Agency shall designate one of the methods below in the contract to ensure prompt and full payment of any retainage kept by the prime contractor or subcontractor to a subcontractor. The Agency shall include either Method 1, Method 2, or Method 3 below and delete the other two.

Method 1: No retainage will be held by the Agency from progress payments due to the prime contractor.

Prime contractors and subcontractors are prohibited from holding retainage from subcontractors. Any delay or postponement of payment may take place only for good cause and with the Agency’s prior written approval. Any violation of these provisions shall subject the violating contractor or subcontractor to the penalties, sanctions, and other remedies specified in Section 7108.5 of the California Business and Professions Code and Section 10262 of the California Public Contract Code. This requirement shall not be construed to limit or impair any contractual, administrative or judicial remedies, otherwise available to the contractor or subcontractor in the event of a dispute involving late payment or nonpayment by the contractor, deficient subcontractor performance and/or noncompliance by a subcontractor. This clause applies to both DBE and non-DBE subcontractors.

Method 2: No retainage will be held by the Agency from progress payments due to the prime contractor.

Any retainage kept by the prime contractor or by a subcontractor must be paid in full to the earning subcontractor within seven (7) days after the subcontractor’s work is satisfactorily completed. Any delay or postponement of payment may take place only for good cause and with the Agency’s prior written approval. Any violation of these provisions shall subject the violating contractor or subcontractor to the penalties, sanctions, and remedies specified in Section 7108.5 of the California Business and Professions Code and Section 10262 of the California Public Contract Code. This requirement shall not be construed to limit or impair any contractual, administrative or judicial remedies, otherwise available to the contractor or subcontractor in the event of a dispute involving late payment or nonpayment by the contractor, deficient subcontractor performance and/or noncompliance by a subcontractor. This clause applies to both DBE and non-DBE subcontractors.

January 2021
Redlans Regular Meeting of 09-05-2023
870 of 1115

Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language
Method 3: The Agency shall hold retainage from the prime contractor and shall make prompt and regular incremental acceptances of portions, as determined by the Agency of the contract work and pay retainage to the prime contractor based on these acceptances. The prime contractor or subcontractor shall return all monies withheld in retention from all subcontractors within seven (7) days after receiving payment for work satisfactorily completed and accepted including incremental acceptances of portions of the contract work by the Agency. Any delay or postponement of payment may take place only for good cause and with the Agency’s prior written approval. Any violation of these provisions shall subject the violating prime contractor or subcontractor to the penalties, sanctions, and other remedies specified in Section 7108.5 of the California Business and Professions Code and Section 10262 of the California Public Contract Code. This requirement shall not be construed to limit or impair any contractual, administrative or judicial remedies otherwise available to the contractor or subcontractor in the event of a dispute involving late payment or nonpayment by the contractor; deficient subcontractor performance and/or noncompliance by a subcontractor. This clause applies to both DBE and non-DBE subcontractors.

Any violation of these provisions shall subject the violating prime contractor or subcontractor to the penalties, sanctions and other remedies specified therein. These requirements shall not be construed to limit or impair any contractual, administrative, or judicial remedies otherwise available to the prime contractor or subcontractor in the event of a dispute involving late payment or nonpayment by the prime contractor, deficient subcontract performance, or noncompliance by a subcontractor. e. Termination and Substitution of DBE Subcontractors
The prime contractor shall utilize the specific DBEs listed to perform the work and supply the materials for which each is listed unless the contractor obtains the Agency’s written consent. The prime contractor shall not terminate or substitute a listed DBE for convenience and perform the work with their own forces or obtain materials from other sources without prior written authorization from the Agency. Unless the Agency’s prior written consent is provided, the contractor shall not be entitled to any payment for work or material unless it is performed or supplied by the listed DBE on the Exhibit 15-G Construction Contract DBE Commitment form, included in the Bid.

The Agency authorizes a request to use other forces or sources of materials if the bidder shows any of the following justifications:

1. Listed DBE fails or refuses to execute a written contract based on plans and specifications for the project.

2. The Local Agency stipulated that a bond is a condition of executing the subcontract and the listed DBE fails to meet the Local Agency’s bond requirements.

3. Work requires a contractor's license and listed DBE does not have a valid license under Contractors License Law.

4. Listed DBE fails or refuses to perform the work or furnish the listed materials (failing or refusing to perform is not an allowable reason to remove a DBE if the failure or refusal is a result of bad faith or discrimination).

5. Listed DBE's work is unsatisfactory and not in compliance with the contract.

6. Listed DBE is ineligible to work on the project because of suspension or debarment.

7. Listed DBE becomes bankrupt or insolvent.

8. Listed DBE voluntarily withdraws with written notice from the Contract

9. Listed DBE is ineligible to receive credit for the type of work required.

10. Listed DBE owner dies or becomes disabled resulting in the inability to perform the work on the Contract.

11. The Agency determines other documented good cause.

The prime contractor shall notify the original DBE of the intent to use other forces or material sources and provide the reasons, allowing the DBE 5 days to respond to the notice and advise the prime contractor and the Agency of the reasons why the use of other forces or sources of materials should not occur.

January 2021
Redlans Regular Meeting of 09-05-2023
871 of 1115

Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language
The prime contractor’s request to use other forces or material sources must include:

1. One or more of the reasons listed in the preceding paragraph.

2. Notices from the prime contractor to the DBE regarding the request.

3. Notices from the DBEs to the prime contractor regarding the request.

If a listed DBE is terminated or substituted, the prime contractor must make good faith efforts to find another DBE to substitute for the original DBE. The substitute DBE must perform at least the same amount of work as the original DBE under the contract to the extent needed to meet or exceed the DBE goal. f. Commitment and Utilization
Note: In the Agency’s reports of DBE participation to Caltrans, the Agency must display both commitments and attainments.

The Agency’s DBE program must include a monitoring and enforcement mechanism to ensure that DBE commitments reconcile to DBE utilization.

The bidder shall submit the Exhibit 15-G Construction Contract DBE Commitment, included in the Bid book.

This exhibit is the bidder’s DBE commitment form. If the form is not submitted with the bid, the bidder must remove the form from the Bid book before submitting their bid.

The bidder shall complete and sign Exhibit 15-G Construction Contract DBE Commitment included in the contract documents regardless of whether DBE participation is reported. The bidder shall provide written confirmation from each DBE that the DBE is participating in the Contract. A copy of a DBE's quote serves as written confirmation. If a DBE is participating as a joint venture partner, the bidder shall submit a copy of the joint venture agreement.

If the DBE Commitment form, Exhibit 15-G, is not submitted with the bid, it must be completed and submitted by all bidders to the Agency within five (5) days of bid opening. If the bidder does not submit the DBE Commitment form within the specified time, the Agency will find the bidder’s bid nonresponsive.

The prime contractor shall use each DBE subcontractor as listed on Exhibit 12-B Bidder’s List of Subcontractors (DBE and Non-DBE), and Exhibit 15-G Construction Contract DBE Commitment form unless they receive authorization for a substitution.

The Agency shall request the prime contractor to:

1. Notify the Resident Engineer or Inspector of any changes to its anticipated DBE participation

2. Provide this notification before starting the affected work

3. Maintain records including:
• Name and business address of each 1st-tier subcontractor • Name and business address of each DBE subcontractor, DBE vendor, and DBEtrucking company, regardless of tier
• Date of payment and total amount paid to each business (see Exhibit 9-F Monthly Disadvantaged Business Enterprise Payment)
If the prime contractor is a DBE contractor, they shall include the date of work performed by their own forces and the corresponding value of the work.

Before the 15th of each month, the prime contractor shall submit a Monthly DBE Trucking Verification (LAPM Exhibit 16-Z1) form.

If a DBE is decertified before completing its work, the DBE must notify the prime contractor in writing of the decertification date. If a business becomes a certified DBE before completing its work, the business must notify the prime contractor in writing of the certification date. The prime contractor shall submit the notifications. Upon work completion, the prime contractor shall complete a Disadvantaged Business Enterprises (DBE) Certification Status Change, Exhibit 17-O, form and submit the form within 30 days of contract acceptance.

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Redlans Regular Meeting of 09-05-2023
872 of 1115

I
Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language
Upon work completion, the prime contractor shall complete Exhibit 17-F Final Report – Utilization of Disadvantaged Business Enterprises (DBE), First-Tier Subcontractors and submit it within 90 days of contract acceptance. The Agency will withhold $10,000 until the form is submitted. The Agency releases the withhold upon submission of the completed form.
g. DBE RUNNING TALLY OF ATTAINMENTS
After submitting an invoice for reimbursement that includes a payment to a DBE, but no later than the 10th of the following month, the prime contractor/consultant shall complete and email the Exhibit 9- F: Disadvantaged Business Enterprise Running Tally of Payments to [email protected] with a copy to the Agency.

2. BID OPENINGThe Agency publicly opens and reads bids at the time and place shown on the Notice to Contractors.

3. BID RIGGING The U.S. Department of Transportation (DOT) provides a toll-free hotline to report bid rigging activities. Use the hotline to report bid rigging, bidder collusion, and other fraudulent activities. The hotline number is (800) 424-9071. The service is available 24 hours 7 days a week and is confidential and anonymous. The hotline is part of the DOT's effort to identify and investigate highway construction contract fraud and abuse and is operated under the direction of the DOT Inspector General.

4. CONTRACT AWARD If the Agency awards the contract, the award is made to the lowest responsible and responsive bidder.

5. CONTRACTOR LICENSE
The Contractor must be properly licensed as a contractor from contract award through Contract acceptance (Public Contract Code § 10164).

6. CHANGED CONDITIONS
a. Differing Site Conditions

1. During the progress of the work, if subsurface or latent physical conditions are encountered at the site differing materially from those indicated in the contract or if unknown physical conditions of an unusual nature, differing materially from those ordinarily encountered and generally recognized as inherent in the work provided for in the contract, are encountered at the site, the party discovering such conditions shall promptly notify the other party in writing of the specific differing conditions before the site is disturbed and before the affected work is performed.

2. Upon written notification, the engineer will investigate the conditions, and if it is determined that the conditions materially differ and cause an increase or decrease in the cost or time required for the performance of any work under the contract, an adjustment, excluding anticipated profits, will be made and the contract modified in writing accordingly. The engineer will notify the contractor of the determination whether or not an adjustment of the contract is warranted.

3. No contract adjustment which results in a benefit to the contractor will be allowed unless the contractor has provided the required written notice.

4. No contract adjustment will be allowed under this clause for any effects caused on unchanged work. (This provision may be omitted by the Local Agency, at their option.) b. Suspensions of Work Ordered by the Engineer

1. If the performance of all or any portion of the work is suspended or delayed by the engineer in writing for an unreasonable period of time (not originally anticipated, customary, or inherent to the construction industry) and the contractor believes that additional compensation and/or contract time is due as a result of such suspension or delay, the contractor shall submit to the engineer in writing a request for adjustment within 7 calendar days of receipt of the notice to resume work. The request shall set forth the reasons and support for such adjustment.

2. Upon receipt, the engineer will evaluate the contractor's request. If the engineer agrees that the cost and/or time required for the performance of the contract has increased as a result of such suspension and the suspension was caused by conditions beyond the control of and not the fault of the contractor, its suppliers, or subcontractors at any approved tier, and not caused by weather, the engineer will make an adjustment (excluding profit) and modify the contract in

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Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language
writing accordingly. The contractor will be notified of the engineer's determination whether or not an adjustment of the contract is warranted.

3. No contract adjustment will be allowed unless the contractor has submitted the request for adjustment within the time prescribed.

4. No contract adjustment will be allowed under this clause to the extent that performance would have been suspended or delayed by any other cause, or for which an adjustment is provided or excluded under any other term or condition of this contract. c. Significant Changes in the Character of Work

1. The engineer reserves the right to make, in writing, at any time during the work, such changes in quantities and such alterations in the work as are necessary to satisfactorily complete the project.

Such changes in quantities and alterations shall not invalidate the contract nor release the surety, and the contractor agrees to perform the work as altered.

2. If the alterations or changes in quantities significantly change the character of the work under the contract, whether such alterations or changes are in themselves significant changes to the character of the work or by affecting other work cause such other work to become significantly different in character, an adjustment, excluding anticipated profit, will be made to the contract.

The basis for the adjustment shall be agreed upon prior to the performance of the work. If a basis cannot be agreed upon, then an adjustment will be made either for or against the contractor in such amount as the engineer may determine to be fair andequitable.

3. If the alterations or changes in quantities do not significantly change the character of the work to be performed under the contract, the altered work will be paid for as provided elsewhere in the contract.

4. The term “significant change” shall be construed to apply only to the following circumstances:
• When the character of the work as altered differs materially in kind or nature from that involved or included in the original proposed construction; or • When a major item of work, as defined elsewhere in the contract, is increased in excess of 125 percent or decreased below 75 percent of the original contract quantity. Any allowance for an increase in quantity shall apply only to that portion in excess of 125 percent of original contract item quantity, or in case of a decrease below 75 percent, to the actual amount of work performed.

7. BEGINNING OF WORK, TIME OF COMPLETION AND LIQUIDATED DAMAGES The Contractor shall begin work within 15 calendar days after the issuance of the Notice to Proceed.

This work shall be diligently prosecuted to completion before the expiration of WORKING DAYS beginning on the fifteenth calendar day after the date shown on the Notice to Proceed.

The Contractor shall pay to the City/County the sum of $ per day, for each and every calendar days’ delay in finishing the work in excess of the number of working days prescribed above.

8. BUY AMERICA
Furnish steel and iron materials to be incorporated into the work with certificates of compliance and certified mill test reports. Mill test reports must indicate where the steel and iron were melted and manufactured. Steel and iron materials must be produced in the U.S. except:

1. Foreign pig iron and processed, pelletized, and reduced iron ore may be used in the domestic production of the steel and iron materials [60 Fed Reg 15478 (03/24/1995)];

2. If the total combined cost of the materials does not exceed the greater of 0.1 percent of the total bid or $2,500, materials produced outside the U.S. may be used.

Production includes:

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Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language

1. Processing steel and iron materials, including smelting or other processes that alter the physical form or shape (such as rolling, extruding, machining, bending, grinding, and drilling) or chemical composition;

2. Coating application, including epoxy coating, galvanizing, and painting, that protects or enhances the value of steel and iron materials.

9. QUALITY ASSURANCE
The Local Agency uses a Quality Assurance Program (QAP) to ensure a material is produced to comply with the Contract. The Local Agency may examine the records and reports of tests the prime contractor performs if they are available at the job site. Schedule work to allow time for QAP.

10. PROMPT PAYMENT FROM THE AGENCY TO THE CONTRACTORS
The Agency shall make any progress payment within 30 days after receipt of an undisputed and properly submitted payment request from a contractor on a construction contract. If the Agency fails to pay promptly, the Agency shall pay interest to the contractor, which accrues at the rate of 10 percent per annum on the principal amount of a money judgment remaining unsatisfied. Upon receipt of a payment request, the Agency shall act in accordance with both of the following:

1. Each payment request shall be reviewed by the Agency as soon as practicable after receipt for the purpose of determining that it is a proper payment request.

2. Any payment request determined not to be a proper payment request suitable for payment shall be returned to the contractor as soon as practicable, but not later than seven (7) days, after receipt. A request returned pursuant to this paragraph shall be accompanied by a document setting forth in writing the reasons why the payment request is not proper.

11. FORM FHWA-1273 REQUIRED CONTRACT PROVISIONS FEDERAL-AID CONTRACTS (Excluding ATTACHMENT A - EMPLOYMENT AND MATERIALS PREFERENCE FOR APPALACHIAN

DEVELOPMENT HIGHWAY SYSTEM OR APPALACHIAN LOCAL ACCESS ROAD CONTRACTS) [The following 12 pages must be physically inserted into the contract without modification.]

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Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language
FHWA-1273 -- Revised May 1, 2012

REQUIRED CONTRACT

PROVISIONS FEDERAL-AID

CONSTRUCTION CONTRACTS

January 2021
Redlans Regular Meeting of 09-05-2023
876 of 1115

Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language
I. General
II. Nondiscrimination
III. No segregated Facilities
IV. Davis-Bacon and Related Act Provisions
V. Contract Work Hours and Safety Standards Act Provisions VI. Subletting or Assigning the Contract
VII. Safety: Accident Prevention
VIII. False Statements Concerning Highway Projects
IX. Implementation of Clean Air Act and Federal Water Pollution Control Act
X. Compliance with Government wide Suspension and Debarment Requirements
XI. Certification Regarding Use of Contract Funds for Lobbying

ATTACHMENTS
A. Employment and Materials Preference for Appalachian Development Highway System or Appalachian Local Access Road Contracts (included in Appalachian contracts only)
I. GENERAL

1. Form FHWA-1273 must be physically incorporated in each construction contract funded under Title 23 (excluding emergency contracts solely intended for debris removal). The contractor (or subcontractor) must insert this form in each subcontract and further require its inclusion in all lower tier subcontracts (excluding purchase orders, rental agreements and other agreements for supplies or services).

The applicable requirements of Form FHWA-1273 are incorporated by reference for work done under any purchase order, rental agreement or agreement for other services. The prime contractor shall be responsible for compliance by any subcontractor, lower-tier subcontractor or service provider.

Form FHWA-1273 must be included in all Federal-aid design-build contracts, in all subcontracts and in lower tier subcontracts (excluding subcontracts for design services, purchase orders, rental agreements and other agreements for supplies or services). The design-builder shall be responsible for compliance by any subcontractor, lower-tier subcontractor or service provider.

Contracting agencies may reference Form FHWA-1273 in bid proposal or request for proposal documents, however, the Form FHWA-1273 must be physically incorporated (not referenced) in all contracts, subcontracts and lower-tier subcontracts (excluding purchase orders, rental agreements and other agreements for supplies or services related to a construction contract).

2. Subject to the applicability criteria noted in the following sections, these contract provisions shall apply to all work performed on the contract by the contractor's own organization and with the assistance of workers under the contractor's immediate superintendence and to all work performed on the contract by piecework, station work, or by subcontract.

3. A breach of any of the stipulations contained in these Required Contract Provisions may be sufficient grounds for withholding of progress payments, withholding of final payment, termination of the contract, suspension / debarment or any other action determined to be appropriate by the contracting agency and FHWA.

4. Selection of Labor: During the performance of this contract, the contractor shall not use convict labor for any purpose within the limits of a construction project on a Federal-aid highway unless it is labor performed by convicts who are on parole, supervised release, or probation. The term Federal-aid highway does not include roadways functionally classified as local roads or rural minor collectors.

II. NONDISCRIMINATION
The provisions of this section related to 23 CFR Part 230 are applicable to all Federal-aid construction contracts and to all related construction subcontracts of $10,000 or more. The provisions of 23 CFR Part 230 are not applicable to material supply, engineering, or architectural service contracts.

In addition, the contractor and all subcontractors must comply with the following policies: Executive Order 11246, 41 CFR 60, 29 CFR 1625- 1627, Title 23 USC Section 140, the Rehabilitation Act of 1973, as amended (29 USC 794), Title VI of the Civil Rights Act of 1964, as amended, and related regulations including 49 CFR Parts 21, 26 and 27; and 23 CFR Parts 200, 230, and 633.

The contractor and all subcontractors must comply with: the requirements of the Equal Opportunity Clause in 41 CFR 60-1.4(b) and, for all construction contracts exceeding $10,000, the Standard Federal Equal Employment Opportunity Construction Contract Specifications in 41 CFR 60-4.3.

Note: The U.S. Department of Labor has exclusive authority to determine compliance with Executive Order 11246 and the policies of the Secretary of Labor including 41 CFR 60, and 29 CFR 1625-1627.

The contracting agency and the FHWA have the authority and the responsibility to ensure compliance with Title 23 USC Section 140, the Rehabilitation Act of 1973, as amended (29 USC 794), and Title VI of the Civil Rights Act of 1964, as amended, and related regulations including 49 CFR Parts 21, 26 and 27; and 23 CFR Parts 200, 230, and 633.

The following provision is adopted from 23 CFR 230, Appendix A, with appropriate revisions to conform to the U.S. Department of Labor (US DOL) and FHWA requirements.

1. Equal Employment Opportunity: Equal employment opportunity (EEO) requirements not to discriminate and to take affirmative action to assure equal opportunity as set forth under laws, executive orders, rules, regulations (28 CFR 35, 29 CFR 1630, 29 CFR 1625-1627, 41 CFR 60 and 49 CFR 27) and orders of the Secretary of Labor as modified by the provisions prescribed herein, and imposed pursuant to 23 U.S.C. 140 shall constitute the EEO and specific affirmative action standards for the contractor's project activities under this contract. The provisions of the Americans with Disabilities Act of 1990 (42 U.S.C. 12101 et seq.) set forth under 28 CFR 35 and 29 CFR 1630 are incorporated by reference in this contract. In the execution of this contract, the contractor agrees to comply with the following minimum specific requirement activities of EEO:
a. The contractor will work with the contracting agency and the Federal Government to ensure that it has made every good faith effort to provide equal opportunity with respect to all of its terms and conditions of employment and in their review of activities under the contract.
b. The contractor will accept as its operating policy thefollowing statement:
"It is the policy of this Company to assure that applicants are employed, and that employees are treated during employment, without regard to their race, religion, sex, color, national origin, age or disability. Such action shall include: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship, pre-apprenticeship, and/or on-the-job training." FHWA-1273 -- Revised May 1, 2012

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Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language

2. EEO Officer: The contractor will designate and make known to the contracting officers and EEO Officer who will have the responsibility for and must be capable of effectively administering and promoting and active EEO program and who must be assigned adequate authority and responsibility to do so.

3. Dissemination of Policy: All members of the contractor's staff who are authorized to hire, supervise, promote, and discharge employees, or who recommend such action, or who are
substantially involved in such action, will be made fully cognizant of, and will implement, the contractor's EEO policy and contractual responsibilities to provide EEO in each grade and classification of employment. To ensure that the above agreement will be met, the following actions will be taken as a minimum:
a. Periodic meetings of supervisory and personnel office employees will be conducted before the start of work and then not less often than once every six months, at which time the contractor's EEO policy and its implementation will bereviewed and explained. The meetings will be conducted by the EEO Officer.
b. All new supervisory or personnel office employees will be given a thorough indoctrination by the EEO Officer, covering all major aspects of the contractor's EEO obligations within thirty days following their reporting for duty with the contractor. c. All personnel who are engaged in direct recruitment for the project will be instructed by the EEO Officer in the contractor's procedures for locating and hiring minorities and women. d. Notices and posters setting forth the contractor's EEO policy will be placed in areas readily accessible to employees, applicants for employment and potential employees.
e. The contractor's EEO policy and the procedures to implement such policy will be brought to the attention of employees by means of meetings, employee handbooks, or other appropriate means.

4. Recruitment: When advertising for employees, the contractor will include in all advertisements for employees the notation: "An Equal Opportunity Employer." All such advertisements will be placed in publications having a large circulation among minorities and women in the area from which the project work force would normally be derived.
a. The contractor will, unless precluded by a valid bargaining agreement, conduct systematic and direct recruitment through public and private employee referral sources likely to yield qualified minorities and women. To meet this requirement, the contractor will identify sources of potential minority group employees, and establish with such identified sources
procedures whereby minority and women applicants may be referred to the contractor for employment consideration. b. In the event the contractor has a valid bargaining agreement providing for exclusive hiring hall referrals, the contractor is expected to observe the provisions of that agreement to the extent that the system meets the contractor's compliance with EEO contract provisions. Where implementation of such an agreement has the effect of discriminating against minorities or women, or obligates the contractor to do the same, such implementation violates Federal nondiscrimination provisions. c. The contractor will encourage its present employees to refer minorities and women as applicants for employment.

Information and procedures with regard to referring such applicants will be discussed with employees.

5. Personnel Actions: Wages, working conditions, and employee benefits shall be established and administered, and personnel actions of every type, including hiring, upgrading, promotion, transfer, demotion, layoff, and termination, shall be taken without regard to race, color, religion, sex, national origin, age or disability.

The following procedures shall be followed:
a. The contractor will conduct periodic inspections of project sites to insure that working conditions and employee facilities do not indicate discriminatory treatment of project site personnel. b. The contractor will periodically evaluate the spread of wagespaid within each classification to determine any evidence of discriminatory wage practices.
c. The contractor will periodically review selected personnel actions in depth to determine whether there is evidence ofdiscrimination.

Where evidence is found, the contractor will promptly take corrective action. If the review indicates that the discrimination may extend beyond the actions reviewed, such corrective action shall include all affected persons.
d. The contractor will promptly investigate all complaints of alleged discrimination made to the contractor in connection with its obligations under this contract, will attempt to resolve such complaints, and will take appropriate corrective action within a reasonable time. If the investigation indicates that the discrimination may affect persons other than the complainant, such corrective action shall include such other persons. Upon completion of each investigation, the contractor will inform every complainant of all of their avenues of appeal.

6. Training and Promotion:
a. The contractor will assist in locating, qualifying, and increasing the skills of minorities and women who are applicants for employment or current employees. Such efforts should be aimed at developing full journey level status employees in the type of trade or job classification involved.
b. Consistent with the contractor's work force requirements and as permissible under Federal and State regulations, the contractor shall make full use of training programs, i.e., apprenticeship, and on-the-job training programs for the geographical area of contract performance. In the event a special provision for training is provided under this contract, this subparagraph will be superseded as indicated in the special provision. The contracting agency may reserve training positions for persons who receive welfare assistance in accordance with 23 U.S.C. 140(a). c. The contractor will advise employees and applicants for employment of available training programs and entrance
requirements for each.
d.

The contractor will periodically review the training andpromotion potential of employees who are minorities and women and will encourage eligible employees to apply for such training and promotion.

January 2021
Redlans Regular Meeting of 09-05-2023
878 of 1115

Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language

7. Unions: If the contractor relies in whole or in part upon unions as a source of employees, the contractor will use good faith efforts to obtain the cooperation of such unions to increase opportunities for minorities and women. Actions by the contractor, either directly or through a contractor's association acting as agent, will include the procedures set forth below:
a. The contractor will use good faith efforts to develop, in cooperation with the unions, joint training programs aimed toward qualifying more minorities and women for membership in the unions and increasing the skills of minorities and women so that they may qualify for higher paying employment.
b. The contractor will use good faith efforts to incorporate an EEO clause into each union agreement to the end that such union will be contractually bound to refer applicants without regard to their race, color, religion, sex, national origin, age or disability. c. The contractor is to obtain information as to the referral practices and policies of the labor union except that to the extent such information is within the exclusive possession of the labor union and such labor union refuses to furnish such information to the contractor, the contractor shall so certify to the contracting agency and shall set forth what efforts have been made to obtain such information.
d. In the event the union is unable to provide the contractor with a reasonable flow of referrals within the time limit set forth in the collective bargaining agreement, the contractor will, through independent recruitment efforts, fill the employment vacancies without regard to race, color, religion, sex, national origin, age or disability; making full efforts to obtain qualified and/or qualifiable minorities and women. The failure of a union to provide sufficient referrals (even though it is obligated to provide exclusive referrals under the terms of a collective bargaining agreement) does not relieve the contractor from the requirements of this paragraph. In the event the union referral practice prevents the contractor from meeting the obligations pursuant to Executive Order 11246, as amended, and these special provisions, such contractor shall immediately notify the contracting agency.

8. Reasonable Accommodation for Applicants / Employees
with Disabilities: The contractor must be familiar with the requirements for and comply with the Americans with Disabilities Act and all rules and regulations established there under.

Employers must provide reasonable accommodation in all
employment activities unless to do so would cause an undue hardship.

9. Selection of Subcontractors, Procurement of Materials and Leasing of Equipment: The contractor shall not discriminate on the grounds of race, color, religion, sex, national origin, age or disability in the selection and retention of subcontractors, including procurement of materials and leases of equipment. The contractor shall take all necessary and reasonable steps to ensure nondiscrimination in the administration of this contract. a. The contractor shall notify all potential subcontractors and suppliers and lessors of their EEO obligations under this contract. b. The contractor will use good faith efforts to ensure subcontractor compliance with their EEO obligations.

FHWA-1273 -- Revised May 1, 2012

10. Assurance Required by 49 CFR 26.13(b):
a. The requirements of 49 CFR Part 26 and the State DOT’s U.S.

DOT-approved DBE program are incorporated by reference. b. The contractor or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of DOT-assisted contracts. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the contracting agency deems appropriate.

11. Records and Reports: The contractor shall keep such records as necessary to document compliance with the EEO requirements.

Such records shall be retained for a period of three years following the date of the final payment to the contractor for all contract work and shall be available at reasonable times and places for inspection by authorized representatives of the contracting agency and the FHWA.
a. The records kept by the contractor shall document the following:
(1) The number and work hours of minority and non-minority group members and women employed in each work classification on the project;
(2) The progress and efforts being made in cooperation with unions, when applicable, to increase employment opportunities for minorities and women; and
(3) The progress and efforts being made in locating, hiring, training, qualifying, and upgrading minorities and women.
b. The contractors and subcontractors will submit an annual report to the contracting agency each July for the duration of the project, indicating the number of minority, women, and non- minority group employees currently engaged in each work classification required by the contract work. This information is to be reported on Form FHWA-1391. The staffing data should represent the project work force on board in all or any part of the last payroll period preceding the end of July. If on-the-job training is being required by special provision, the contractor will be required to collect and report training data. The employment data should reflect the work force on board during all or any part of the last payroll period preceding the end of July.

III. NONSEGREGATED FACILITIES
This provision is applicable to all Federal-aid construction contracts and to all related construction subcontracts of $10,000 or more.

The contractor must ensure that facilities provided for employees are provided in such a manner that segregation on the basis of race, color, religion, sex, or national origin cannot result. The contractor may neither require such segregated use by written or oral policies nor tolerate such use by employee custom. The contractor's obligation extends further to ensure that its employees are not assigned to perform their services at any location, under the contractor's control, where the facilities are segregated. The term "facilities" includes waiting rooms, work areas, restaurants and other eating areas, time clocks, restrooms, washrooms, locker rooms, and other storage or dressing areas, parking lots, drinking fountains, recreation or entertainment areas, transportation, and housing provided for employees. The contractor shall provide separate or single-user restrooms and necessary dressing or sleeping areas to assure privacy between sexes.

January 2021
Redlans Regular Meeting of 09-05-2023
879 of 1115

Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language
IV. DAVIS-BACON AND RELATED ACT PROVISIONS
This section is applicable to all Federal-aid construction projects exceeding $2,000 and to all related subcontracts and lower-tier subcontracts (regardless of subcontract size). The requirements apply to all projects located within the right-of-way of a roadway that is functionally classified as Federal-aid highway. This excludes roadways functionally classified as local roads or rural minor collectors, which are exempt. Contracting agencies may elect to apply these requirements to other projects.

The following provisions are from the U.S. Department of Labor regulations in 29 CFR 5.5 “Contract provisions and related matters” with minor revisions to conform to the FHWA-1273 format and FHWA program requirements.

1. Minimum wages
a. All laborers and mechanics employed or working upon the site of the work, will be paid unconditionally and not less often than once a week, and without subsequent deduction or rebate on any account (except such payroll deductions as are permitted by regulations issued by the Secretary of Labor under the Copeland Act (29 CFR part 3)), the full amount of wages and bona fide fringe benefits (or cash equivalents thereof) due at time of payment computed at rates not less than those contained in the wage determination of the Secretary of Labor which is attached hereto and made a part hereof, regardless of any contractual relationship which may be alleged to exist between the contractor and such laborers and mechanics.

Contributions made or costs reasonably anticipated for bona fide fringe benefits under section 1(b)(2) of the Davis-Bacon Act on behalf of laborers or mechanics are considered wages paid to such laborers or mechanics, subject to the provisions of paragraph 1.d. of this section; also, regular contributions made or costs incurred for more than a weekly period (but not less often than quarterly) under plans, funds, or programs which cover the particular weekly period, are deemed to be constructively made or incurred during such weekly period. Such laborers and mechanics shall be paid the appropriate wage rate and fringe benefits on the wage
determination for the classification of work actually performed, without regard to skill, except as provided in 29 CFR 5.5(a)(4).

Laborers or mechanics performing work in more than one
classification may be compensated at the rate specified for each classification for the time actually worked therein: Provided, That the employer's payroll records accurately set forth the time spent in each classification in which work is performed. The wage determination (including any additional classification and wage rates conformed under paragraph 1.b. of this section) and the Davis-Bacon poster (WH–1321) shall be posted at all times by the contractor and its subcontractors at the site of the work in a prominent and accessible place where it can be easily seen by the workers.
b.
(1) The contracting officer shall require that any class of laborers or mechanics, including helpers, which is not listed in the wage determination and which is to be employed under the contract shall be classified in conformance with the wage determination. The contracting officer shall approve an additional classification and wage rate and fringe benefits therefore only when the following criteria have been met:

FHWA-1273 -- Revised May 1, 2012
(i) The work to be performed by the classification requested is not performed by a classification in the wage determination; and (ii) The classification is utilized in the area by the construction industry; and
(iii) The proposed wage rate, including any bona fide fringe benefits, bears a reasonable relationship to the wage rates contained in the wage determination.
(2) If the contractor and the laborers and mechanics to be employed in the classification (if known), or their
representatives, and the contracting officer agree on the classification and wage rate (including the amount designated for fringe benefits where appropriate), a report of the action taken shall be sent by the contracting officer to the Administrator of the Wage and Hour Division, Employment Standards
Administration, U.S. Department of Labor, Washington, DC 20210. The Administrator, or an authorized representative, will approve, modify, or disapprove every additional classification action within 30 days of receipt and so advise the contracting officer or will notify the contracting officer within the 30-day period that additional time is necessary.
(3) In the event the contractor, the laborers or mechanics to be employed in the classification or their representatives, and the contracting officer do not agree on the proposed classification and wage rate (including the amount designated for fringe benefits, where appropriate), the contracting officer shall refer the questions, including the views of all interested parties and the recommendation of the contracting officer, to the Wage and Hour Administrator for determination. The Wage and Hour Administrator, or an authorized representative, will issue a determination within 30 days of receipt and so advise the contracting officer or will notify the contracting officer within the 30-day period that additional time is necessary.
(4) The wage rate (including fringe benefits where appropriate) determined pursuant to paragraphs 1.b.(2) or 1.b.(3) of this section, shall be paid to all workers performing work in the classification under this contract from the first day on which work is performed in the classification.
c. Whenever the minimum wage rate prescribed in the contract for a class of laborers or mechanics includes a fringe benefit which is not expressed as an hourly rate, the contractor shall either pay the benefit as stated in the wage determination or shall pay another bona fide fringe benefit or an hourly cash equivalent thereof.
d. If the contractor does not make payments to a trustee or other third person, the contractor may consider as part of the wages of any laborer or mechanic the amount of any costs reasonably anticipated in providing bona fide fringe benefits under a plan or program, Provided, That the Secretary of Labor has found, upon the written request of the contractor, that the applicable standards of the Davis-Bacon Act have been met. The Secretary of Labor may require the contractor to set aside in a separate account assets for the meeting of obligations under the plan or program.

January 2021
Redlans Regular Meeting of 09-05-2023
880 of 1115

Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language

2. Withholding
The contracting agency shall upon its own action or upon written request of an authorized representative of the Department of Labor, withhold or cause to be withheld from the contractor under this contract, or any other Federal contract with the same prime contractor, or any other federally-assisted contract subject to Davis- Bacon prevailing wage requirements, which is held by the same prime contractor, so much of the accrued payments or advances as may be considered necessary to pay laborers and mechanics, including apprentices, trainees, and helpers, employed by the contractor or any subcontractor the full amount of wages required by the contract. In the event of failure to pay any laborer or mechanic, including any apprentice, trainee, or helper, employed or working on the site of the work, all or part of the wages required by the contract, the contracting agency may, after written notice to the contractor, take such action as may be necessary to cause the suspension of any further payment, advance, or guarantee of funds until such violations have ceased.

3. Payrolls and basic records
a. Payrolls and basic records relating thereto shall be maintained by the contractor during the course of the work and preserved for a period of three years thereafter for all laborers and mechanics working at the site of the work. Such records shall contain the name, address, and social security number of each such worker, his or her correct classification, hourly rates of wages paid (including rates of contributions or costs anticipated for bona fide fringe benefits or cash equivalents thereof of the types described in section 1(b)(2)(B) of the Davis-Bacon Act), daily and weekly number of hours worked, deductions made and actual wages paid.

Whenever the Secretary of Labor has found under 29 CFR

5.5(a)(1)(iv) that the wages of any laborer or mechanic include the amount of any costs reasonably anticipated in providing benefits under a plan or program described in section 1(b)(2)(B) of the Davis-Bacon Act, the contractor shall maintain records which show that the commitment to provide such benefits is enforceable, that the plan or program is financially responsible, and that the plan or program has been communicated in writing to the laborers or mechanics affected, and records which show the costs anticipated or the actual cost incurred in providing such benefits. Contractors employing apprentices or trainees under approved programs shall maintain written evidence of the registration of apprenticeship programs and certification of trainee programs, the registration of the apprentices and trainees, and the ratios and wage rates prescribed in the applicable programs.
b. (1) The contractor shall submit weekly for each week in which any contract work is performed a copy of all payrolls to the contracting agency. The payrolls submitted shall set out accurately and completely all of the information required to be maintained under 29 CFR 5.5(a)(3)(i), except that full social security numbers and home addresses shall not be included on weekly transmittals.

Instead the payrolls shall only need to include an individually identifying number for each employee ( e.g. , the last four digits of the employee's social security number). The required weekly payroll information may be submitted in any form desired. Optional Form WH–347 is available for this purpose from the Wage and Hour Division Web site at
http://www.dol.gov/esa/whd/forms/wh347instr.htm or its successor site. The prime contractor is responsible for the submission of copies of payrolls by all subcontractors. Contractors and subcontractors shall maintain the full social security number and FHWA-1273 -- Revised May 1, 2012
current address of each covered worker, and shall provide them upon request to the contracting agency for transmission to the State DOT, the FHWA or the Wage and Hour Division of the Department of Labor for purposes of an investigation or audit of compliance with prevailing wage requirements. It is not a violation of this section for a prime contractor to require a subcontractor to provide addresses and social security numbers to the prime contractor for its own records, without weekly submission to the contracting agency.
(2) Each payroll submitted shall be accompanied by a “Statement of Compliance,” signed by the contractor or subcontractor or his or her agent who pays or supervises the payment of the
persons employed under the contract and shall certify the following:
(i) That the payroll for the payroll period contains the information required to be provided under §5.5 (a)(3)(ii) of Regulations, 29 CFR part 5, the appropriate information is being maintained under §5.5 (a)(3)(i) of Regulations, 29 CFR part 5, and that such information is correct and complete;
(ii)That each laborer or mechanic (including each helper, apprentice, and trainee) employed on the contract during the payroll period has been paid the full weekly wages earned, without rebate, either directly or indirectly, and that no deductions have been made either directly or indirectly from the full wages earned, other than permissible deductions as set forth in Regulations, 29 CFR part 3;
(iii) That each laborer or mechanic has been paid not less than the applicable wage rates and fringe benefits or cash equivalents for the classification of work performed, as specified in the applicable wage determination incorporated into the contract. (3) The weekly submission of a properly executed certification set forth on the reverse side of Optional Form WH–347 shall satisfy the requirement for submission of the “Statement of Compliance” required by paragraph 3.b.(2) of this section. (4) The falsification of any of the above certifications may subject the contractor or subcontractor to civil or criminal prosecution under section 1001 of title 18 and section 231 of title 31 of the United States Code.
c. The contractor or subcontractor shall make the records required under paragraph 3.a. of this section available for inspection, copying, or transcription by authorized
representatives of the contracting agency, the State DOT, the FHWA, or the Department of Labor, and shall permit such representatives to interview employees during working hours on the job. If the contractor or subcontractor fails to submit the required records or to make them available, the FHWA may, after written notice to the contractor, the contracting agency or the State DOT, take such action as may be necessary to
cause the suspension of any further payment, advance, or guarantee of funds. Furthermore, failure to submit the required records upon request or to make such records available may be grounds for debarment action pursuant to 29 CFR 5.12.

January 2021
Redlans Regular Meeting of 09-05-2023
881 of 1115

Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language

4. Apprentices and trainees
a. Apprentices (programs of the USDOL).

Apprentices will be permitted to work at less than the predetermined rate for the work they performed when they are employed pursuant to and individually registered in a bona fide apprenticeship program registered with the U.S. Department of Labor, Employment and Training Administration, Office of Apprenticeship Training, Employer and Labor Services, or with a State Apprenticeship Agency recognized by the Office, or if a person is employed in his or her first 90 days of probationary employment as an apprentice in such an apprenticeship program, who is not individually registered in the program, but who has been certified by the Office of Apprenticeship Training, Employer and Labor Services or a State Apprenticeship Agency (where appropriate) to be eligible for probationary employment as an apprentice.

The allowable ratio of apprentices to journeymen on the job site in any craft classification shall not be greater than the ratio permitted to the contractor as to the entire work force under the registered program. Any worker listed on a payroll at an apprentice wage rate, who is not registered or otherwise employed as stated above, shall be paid not less than the applicable wage rate on the wage determination for the classification of work actually performed. In addition, any apprentice performing work on the job site in excess of the ratio permitted under the registered program shall be paid not less than the applicable wage rate on the wage determination for the work actually performed. Where a contractor is performing construction on a project in a locality other than that in which its program is registered, the ratios and wage rates (expressed in percentages of the journeyman's hourly rate) specified in the contractor's or subcontractor's registered program shall be observed.

Every apprentice must be paid at not less than the rate specified in the registered program for the apprentice's level of progress, expressed as a percentage of the journeymen hourly rate specified in the applicable wage determination. Apprentices shall be paid fringe benefits in accordance with the provisions of the apprenticeship program. If the apprenticeship program does not specify fringe benefits, apprentices must be paid the full amount of fringe benefits listed on the wage determination for the applicable classification. If the Administrator determines that a different practice prevails for the applicable apprentice classification, fringes shall be paid in accordance with that determination.

In the event the Office of Apprenticeship Training, Employer and Labor Services, or a State Apprenticeship Agency recognized by the Office, withdraws approval of an apprenticeship program, the contractor will no longer be permitted to utilize apprentices at less than the applicable predetermined rate for the work performed until an acceptable program is approved.
b. Trainees (programs of the USDOL).

Except as provided in 29 CFR 5.16, trainees will not be permitted to work at less than the predetermined rate for the work performed unless they are employed pursuant to and individually registered in a program which has received prior approval, evidenced by formal certification by the U.S. Department of Labor, Employment and Training Administration.

FHWA-1273 -- Revised May 1, 2012
The ratio of trainees to journeymen on the job site shall not be greater than permitted under the plan approved by the Employment and Training Administration.

Every trainee must be paid at not less than the rate specified in the approved program for the trainee's level of progress, expressed as a percentage of the journeyman hourly rate specified in the applicable wage determination. Trainees shall be paid fringe benefits in accordance with the provisions of the trainee program. If the trainee program does not mention fringe benefits, trainees shall be paid the full amount of fringe benefits listed on the wage determination unless the Administrator of the Wage and Hour Division determines that there is an apprenticeship program associated with the corresponding journeyman wage rate on the wage determination which provides for less than full fringe benefits for apprentices. Any employee listed on the payroll at a trainee rate who is not registered and participating in a training plan approved by the Employment and Training Administration shall be paid not less than the applicable wage rate on the wage determination for the classification of work actually performed. In addition, any trainee performing work on the job site in excess of the ratio permitted under the registered program shall be paid not less than the applicable wage rate on the wage determination for the work actually performed.

In the event the Employment and Training Administration withdraws approval of a training program, the contractor will no longer be permitted to utilize trainees at less than the applicable predetermined rate for the work performed until an acceptable program is approved.
c. Equal employment opportunity. The utilization of apprentices, trainees and journeymen under this part shall be in conformity with the equal employment opportunity requirements of Executive Order 11246, as amended, and 29 CFR part 30.
d. Apprentices and Trainees (programs of the U.S. DOT).

Apprentices and trainees working under apprenticeship and skill training programs which have been certified by the Secretary of Transportation as promoting EEO in connection with Federal-aid highway construction programs are not subject to the requirements of paragraph 4 of this Section IV. The straight time hourly wage rates for apprentices and trainees under such programs will be established by the particular programs. The ratio of apprentices and trainees to journeymen shall not be greater than permitted by the terms of the particular program.

5. Compliance with Copeland Act requirements. The contractor shall comply with the requirements of 29 CFR part 3, which are incorporated by reference in this contract.

6. Subcontracts. The contractor or subcontractor shall insert Form FHWA-1273 in any subcontracts and also require the subcontractors to include Form FHWA-1273 in any lower tier subcontracts. The prime contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all the contract clauses in 29 CFR 5.5.

7. Contract termination: debarment. A breach of the contract clauses in 29 CFR 5.5 may be grounds for termination of the contract, and for debarment as a contractor and a subcontractor as provided in 29 CFR 5.12.

January 2021
Redlans Regular Meeting of 09-05-2023
882 of 1115

Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language

8. Compliance with Davis-Bacon and Related Act requirements.

All rulings and interpretations of the Davis-Bacon and Related Acts contained in 29 CFR parts 1, 3, and 5 are herein incorporated by reference in this contract.

9. Disputes concerning labor standards. Disputes arising out of the labor standards provisions of this contract shall not be subject to the general disputes clause of this contract. Such disputes shall be resolved in accordance with the procedures of the Department of Labor set forth in 29 CFR parts 5, 6, and 7. Disputes within the meaning of this clause include disputes between the contractor (or any of its subcontractors) and the contracting agency, the U.S.

Department of Labor, or the employees or their representatives.

10. Certification of eligibility.
a. By entering into this contract, the contractor certifies that neither it (nor he or she) nor any person or firm who has an interest in the contractor's firm is a person or firm ineligible to be awarded Government contracts by virtue of section 3(a) of the Davis- Bacon Act or 29 CFR 5.12(a)(1).
b. No part of this contract shall be subcontracted to any person or firm ineligible for award of a Government contract by virtue of section 3(a) of the Davis-Bacon Act or 29 CFR 5.12(a)(1). c. The penalty for making false statements is prescribed in theU.S.

Criminal Code, 18 U.S.C. 1001.

V. CONTRACT WORK HOURS AND SAFETY STANDARDS
ACT
The following clauses apply to any Federal-aid construction contract in an amount in excess of $100,000 and subject to the overtime provisions of the Contract Work Hours and Safety Standards Act.

These clauses shall be inserted in addition to the clauses required by 29 CFR 5.5(a) or 29 CFR 4.6. As used in this paragraph, the terms laborers and mechanics include watchmen and guards.

1. Overtime requirements. No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives
compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek.

2. Violation; liability for unpaid wages; liquidated damages. In the event of any violation of the clause set forth in paragraph (1.) of this section, the contractor and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth inparagraph(1.) of this section, in the sum of $10 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph (1.) of this section.

FHWA-1273 -- Revised May 1, 2012

3. Withholding for unpaid wages and liquidated damages. The FHWA or the contacting agency shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the contractor or subcontractor under any such contract or any other Federal contract with the same prime contractor, or any other federally-assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same prime contractor, such sums as may be determined to be necessary to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph (2.) of this section.

4. Subcontracts. The contractor or subcontractor shall insert in any subcontracts the clauses set forth in paragraph (1.) through (4.) of this section and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs (1.) through (4.) of this section.

VI. SUBLETTING OR ASSIGNING THE CONTRACT
This provision is applicable to all Federal-aid construction contracts on the National Highway System.

1. The contractor shall perform with its own organization contract work amounting to not less than 30 percent (or a greater percentage if specified elsewhere in the contract) of the total original contract price, excluding any specialty items designated by the contracting agency. Specialty items may be performed by subcontract and the amount of any such specialty items performed may be deducted from the total original contract price before computing the amount of work required to be performed by the contractor's own organization (23 CFR 635.116).
a. The term “perform work with its own organization” refers to workers employed or leased by the prime contractor, and equipment owned or rented by the prime contractor, with or without operators. Such term does not include employees or equipment of a subcontractor or lower tier subcontractor, agents of the prime contractor, or any other assignees. The term may include payments for the costs of hiring leased employees from an employee leasing firm meeting all relevant Federal and State regulatory requirements. Leased
employees may only be included in this term if the prime contractor meets all of the following conditions:
(1) the prime contractor maintains control over the supervision of the day-to-day activities of the leased employees;
(2) the prime contractor remains responsible for the quality of the work of the leased employees;
(3) the prime contractor retains all power to accept or exclude individual employees from work on the project; and
(4) the prime contractor remains ultimately responsible for the payment of predetermined minimum wages, the submission of payrolls, statements of compliance and all other Federal regulatory requirements.
b. "Specialty Items" shall be construed to be limited to work that requires highly specialized knowledge, abilities, or equipment not ordinarily available in the type of contracting organizations qualified and expected to bid or propose on the contract as a whole and in general are to be limited to minor components of the overall contract.

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Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language

2. The contract amount upon which the requirements set forth in paragraph (1) of Section VI is computed includes the cost of material and manufactured products which are to be purchased or produced by the contractor under the contract provisions.

3. The contractor shall furnish (a) a competent superintendent or supervisor who is employed by the firm, has full authority todirect performance of the work in accordance with the contract requirements, and is in charge of all construction operations (regardless of who performs the work) and (b) such other of its own organizational resources (supervision, management, and engineering services) as the contracting officer determines is necessary to assure the performance of the contract.

4.No portion of the contract shall be sublet, assigned orotherwise disposed of except with the written consent of the contracting officer, or authorized representative, and such consent when given shall not be construed to relieve the contractor of any responsibility for the fulfillment of the contract. Written consent will be given only after the contracting agency has assured that each subcontract is evidenced in writing and that it contains all pertinent provisions and requirements of the prime contract.

5. The 30% self-performance requirement of paragraph (1) is not applicable to design-build contracts; however, contracting agencies may establish their own self-performancerequirements.

VII. SAFETY: ACCIDENT PREVENTION
This provision is applicable to all Federal-aid construction contracts and to all related subcontracts.

1. In the performance of this contract the contractor shall comply with all applicable Federal, State, and local laws governing safety, health, and sanitation (23 CFR 635). The contractor shall provide all safeguards, safety devices and protective equipment and take any other needed actions as it determines, or as the contracting officer may determine, to be reasonably necessary to protect the life and health of employees on the job and the safety of the public and to protect property in connection with the performance of the work covered by the contract.

2. It is a condition of this contract, and shall be made a condition of each subcontract, which the contractor enters into pursuant to this contract, that the contractor and any subcontractor shall not permit any employee, in performance of the contract, to work in surroundings or under conditions which are unsanitary, hazardous or dangerous to his/her health or safety, as determined under construction safety and health standards (29 CFR 1926)
promulgated by the Secretary of Labor, in accordance with Section 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 3704).

3. Pursuant to 29 CFR 1926.3, it is a condition of this contract that the Secretary of Labor or authorized representative thereof, shall have right of entry to any site of contract performance to inspect or investigate the matter of compliance with the construction safety and health standards and to carry out the duties of the Secretary under Section 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C.3704).

VIII. FALSE STATEMENTS CONCERNING HIGHWAY

PROJECTS
This provision is applicable to all Federal-aid construction contracts and to all related subcontracts.

In order to assure high quality and durable construction in conformity with approved plans and specifications and a high degree of reliability on statements and representations made by engineers, contractors, suppliers, and workers on Federal-aid highway projects, it is essential that all persons concerned with the project perform their functions as carefully, thoroughly, and honestly as possible.

Willful falsification, distortion, or misrepresentation with respect to any facts related to the project is a violation of Federal law. To prevent any misunderstanding regarding the seriousness ofthese and similar acts, Form FHWA-1022 shall be posted on each Federal-aid highway project (23 CFR 635) in one or more places where it is readily available to all persons concerned with the project:
18 U.S.C. 1020 reads as follows:
"Whoever, being an officer, agent, or employee of the United States, or of any State or Territory, or whoever, whether a person, association, firm, or corporation, knowingly makes any false statement, false representation, or false report as to the character, quality, quantity, or cost of the material used or to be used, or the quantity or quality of the work performed or to be performed, or the cost thereof in connection with the submission of plans, maps, specifications, contracts, or costs of construction on any highway or related project submitted for approval to the Secretary of Transportation; or
Whoever knowingly makes any false statement, false
representation, false report or false claim with respect to the character, quality, quantity, or cost of any work performed or to be performed, or materials furnished or to be furnished, in connection with the construction of any highway or related project approved by the Secretary of Transportation; or
Whoever knowingly makes any false statement or false
representation as to material fact in any statement, certificate, or report submitted pursuant to provisions of the Federal-aid Roads Act approved July 1, 1916, (39 Stat. 355), as amended and
supplemented;
Shall be fined under this title or imprisoned not more than 5 years or both."
IX. IMPLEMENTATION OF CLEAN AIR ACT AND FEDERAL

WATER POLLUTION CONTROL ACT
This provision is applicable to all Federal-aid construction contracts and to all related subcontracts.

By submission of this bid/proposal or the execution of this contract, or subcontract, as appropriate, the bidder, proposer, Federal-aid construction contractor, or subcontractor, as appropriate, will be deemed to have stipulated as follows:

1. That any person who is or will be utilized in the
performance of this contract is not prohibited from receiving an award due to a violation of Section 508 of the Clean Water Act or Section 306 of the Clean Air Act.

2. That the contractor agrees to include or cause to be included the requirements of paragraph (1) of this Section X in every subcontract, and further agrees to take such action as the contracting agency may direct as a means of enforcing such requirements.

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Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language
FHWA-1273 -- Revised May 1, 2012
X. CERTIFICATION REGARDING DEBARMENT, SUSPENSION,

INELIGIBILITY AND VOLUNTARY EXCLUSION
This provision is applicable to all Federal-aid construction contracts, design-build contracts, subcontracts, lower-tier subcontracts, purchase orders, lease agreements, consultant contracts or any other covered transaction requiring FHWA approval or that is estimated to cost $25,000 or more – as defined in 2 CFR Parts 180 and 1200.

1. Instructions for Certification – First Tier Participants:
a. By signing and submitting this proposal, the prospective first tier participant is providing the certification set out below. b. The inability of a person to provide the certification set out below will not necessarily result in denial of participation in this covered transaction. The prospective first tier participant shall submit an explanation of why it cannot provide the certification set out below.

The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective first tier participant to furnish a certification or an explanation shall disqualify such a person from participation in this transaction. c. The certification in this clause is a material representation of fact upon which reliance was placed when the contracting agency determined to enter into this transaction. If it is later determined that the prospective participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the contracting agency may terminate this
transaction for cause of default.
d. The prospective first tier participant shall provide immediatewritten notice to the contracting agency to whom this proposal is submitted if any time the prospective first tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.
e. The terms "covered transaction," "debarred," "suspended," "ineligible," "participant," "person," "principal," and "voluntarily excluded," as used in this clause, are defined in 2 CFR Parts 180 and 1200. “First Tier Covered Transactions” refers to any covered transaction between a grantee or subgrantee of Federal funds and a participant (such as the prime or general contract). “Lower Tier Covered Transactions” refers to any covered transaction under a First Tier Covered Transaction (such as subcontracts). “First Tier Participant” refers to the participant who has entered into a covered transaction with a grantee or subgrantee of Federal funds (such as the prime or general contractor). “Lower Tier Participant” refers any participant who has entered into a covered transaction with a First Tier Participant or other Lower Tier Participants (such as subcontractors and suppliers).
f. The prospective first tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction.
g. The prospective first tier participant further agrees by submitting this proposal that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transactions," provided by the department or contracting agency, entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions exceeding the $25,000 threshold.
h. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any lower tier prospective participants, each participant may, but is not required to, checkthe Excluded Parties List System website (https://www.epls.gov/), which is compiled by the General Services Administration. i. Nothing contained in the foregoing shall be construed to require the establishment of a system of records in order to render ingood faith the certification required by this clause. The knowledge and information of the prospective participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
j. Except for transactions authorized under paragraph (f) of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default.
* * *

2. Certification Regarding Debarment, Suspension,Ineligibility and Voluntary Exclusion – First Tier Participants:
a. The prospective first tier participant certifies to the best of its knowledge and belief, that it and its principals:
(1) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency;
(2) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
(3) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (a)(2) of this certification; and
(4) Have not within a three-year period preceding this
application/proposal had one or more public transactions (Federal, State or local) terminated for cause or default. b. Where the prospective participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

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Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language

2. Instructions for Certification - Lower Tier Participants:
(Applicable to all subcontracts, purchase orders and other lower tier transactions requiring prior FHWA approval or estimated to cost $25,000 or more - 2 CFR Parts 180 and 1200)
a. By signing and submitting this proposal, the prospective lowertier is providing the certification set out below.
b. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department, or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.
c. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous by reason of changed circumstances. d. The terms "covered transaction," "debarred," "suspended," "ineligible," "participant," "person," "principal," and "voluntarily excluded," as used in this clause, are defined in 2 CFR Parts 180 and 1200. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations. “First Tier Covered Transactions” refers to any covered transaction between a grantee or subgrantee of Federal funds and a participant (such as the prime or general contract). “Lower Tier Covered Transactions” refers to any covered transaction under a First Tier Covered Transaction (such as subcontracts). “First Tier Participant” refers to the participant who has entered into a covered transaction with a grantee or subgrantee of Federal funds (such as the prime or general contractor). “Lower Tier Participant” refers any participant who has entered into a covered transaction with a First Tier Participant or other Lower Tier Participants (such as subcontractors and suppliers). e. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.
f. The prospective lower tier participant further agrees by submitting this proposal that it will include this clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions exceeding the $25,000 threshold. g.

A participant in a covered transaction may rely upon a
certification of a prospective participant in a lower tier covered transaction that is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any lower tier prospective participants, each participant may, but is not required to, check the Excluded Parties List System website (https://www.epls.gov/), which is compiled by the General Services Administration.

FHWA-1273 -- Revised May 1, 2012
h. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and normally possessed by a prudent person in the ordinary course of business dealings.
i. Except for transactions authorized under paragraph e of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.
* * * * *
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion--Lower Tier Participants:

1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.

2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. * * * * *
XI. CERTIFICATION REGARDING USE OF CONTRACT FUNDS

FOR LOBBYING
This provision is applicable to all Federal-aid construction contracts and to all related subcontracts which exceed $100,000 (49 CFR 20).

1. The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that:
a. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. b. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.

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Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language

2. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. 1352.

Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

3.The prospective participant also agrees by submitting its bid or proposal that the participant shall require that the language of this certification be included in all lower tier subcontracts, which exceed information of participant is not required to exceed that which is $100,000 and that all such recipients shall certify and disclose accordingly.

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Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language

12. FEMALE AND MINORITY GOALS
To comply with Section II, "Nondiscrimination," of "Required Contract Provisions Federal-Aid Construction Contracts," the following are for female and minority utilization goals for Federal-aid construction contracts and subcontracts that exceed $10,000:

The nationwide goal for female utilization is 6.9 percent.

The goals for minority utilization [45 Fed Reg 65984 (10/3/1980)] are as follows:

MINORITY UTILIZATION GOALS
Economic
Area
Goal
(Percent)
174
Redding CA:

Non-SMSA (Standard Metropolitan Statistical Area) Counties:

CA Lassen; CA Modoc; CA Plumas; CA Shasta; CA Siskiyou; CA Tehama

6.8 175
Eureka, CA
Non-SMSA Counties:

CA Del Norte; CA Humboldt; CA Trinity

6.6 San Francisco-Oakland-San Jose, CA:

SMSA Counties:
7120 Salinas-Seaside-Monterey, CA 28.9
CA Monterey
7360 San Francisco-Oakland
CA Alameda; CA Contra Costa; CA Marin; CA San Francisco; CA San Mateo

25.6 176
7400 San Jose, CA
CA Santa Clara, CA
7485 Santa Cruz, CA
CA Santa Cruz

19.6 14.9
7500 Santa Rosa
CA Sonoma

9.1 8720 Vallejo-Fairfield-Napa, CA
CA Napa; CA Solano

17.1 Non-SMSA Counties:

CA Lake; CA Mendocino; CA San Benito

23.2 177
Sacramento, CA:

SMSA Counties:
6920 Sacramento, CA
CA Placer; CA Sacramento; CA
Yolo Non-SMSA Counties
CA Butte; CA Colusa; CA El Dorado; CA Glenn; CA Nevada; CA Sierra; CA Sutter; CA Yuba

16.1 14.3
Stockton-Modesto, CA:

SMSA Counties:
5170 Modesto, CA 12.3
178 CA Stanislaus
8120 Stockton, CA
CA San Joaquin

24.3 Non-SMSA Counties
CA Alpine; CA Amador; CA Calaveras; CA Mariposa; CA Merced; CA Tuolumne

19.8 Fresno-Bakersfield, CA
SMSA Counties:
179 0680 Bakersfield, CA
CA Kern
2840 Fresno, CA

19.1 26.1

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Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language
CA Fresno
Non-SMSA Counties:

CA Kings; CA Madera; CA Tulare

23.6 Los Angeles, CA:

SMSA Counties:
0360 Anaheim-Santa Ana-Garden Grove, CA 11.9
CA Orange
4480 Los Angeles-Long Beach, CA 28.3
180
CA Los Angeles
6000 Oxnard-Simi Valley-Ventura, CA
CA Ventura
6780 Riverside-San Bernardino-Ontario, CA

21.5 19.0
CA Riverside; CA San Bernardino
7480 Santa Barbara-Santa Maria-Lompoc, CA

19.7 CA Santa Barbara
Non-SMSA Counties
CA Inyo; CA Mono; CA San Luis Obispo

24.6 San Diego, CA:

SMSA Counties
181 7320 San Diego, CA
CA San Diego

16.9 Non-SMSA Counties
CA Imperial

18.2 For the last full week of July during which work is performed under the contract, the prime contractor and each non material-supplier subcontractor with a subcontract of $10,000 or more must complete Form FHWA PR-1391 (Appendix C to 23 CFR 230). Submit the forms by August 15.

13. TITLE VI ASSURANCES
During the performance of this Agreement, the contractor, for itself, its assignees and successors in interest (hereinafter collectively referred to as CONTRACTOR) agrees as follows:
a. Compliance with Regulations: CONTRACTOR shall comply with the regulations relative to nondiscrimination in federally assisted programs of the Department of Transportation, Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time, (hereinafter referred to as the REGULATIONS), which are herein incorporated by reference and made a part of this agreement.
b. Nondiscrimination: CONTRACTOR, with regard to the work performed by it during the AGREEMENT, shall not discriminate on the grounds of race, color, sex, national origin, religion, age, or disability in the selection and retention of sub-applicants, including procurements of materials and leases of equipment. CONTRACTOR shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the agreement covers a program set forth in Appendix B of the Regulations. c. Solicitations for Sub-agreements, Including Procurements of Materials and Equipment: In all solicitations either by competitive bidding or negotiation made by CONTRACTOR for work to be performed under a Sub- agreement, including procurements of materials or leases of equipment, each potential sub-applicant or supplier shall be notified by CONTRACTOR of the CONTRACTOR’S obligations under this Agreement and the Regulations relative to nondiscrimination on the grounds of race, color, or national origin. d. Information and Reports: CONTRACTOR shall provide all information and reports required by the Regulations, or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the California Department of Transportation or FHWA to be pertinent to ascertain compliance with such

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Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language
Regulations or directives. Where any information required of CONTRACTOR is in the exclusive possession of another who fails or refuses to furnish this information, CONTRACTOR shall so certify to the California Department of Transportation or the FHWA as appropriate, and shall set forth what efforts CONTRACTOR has made to obtain the information. e. Sanctions for Noncompliance: In the event of CONTRACTOR’s noncompliance with the nondiscrimination provisions of this agreement, the California Department of Transportation shall impose such agreement sanctions as it or the FHWA may determine to be appropriate, including, but not limited to:
i. withholding of payments to CONTRACTOR under the Agreement within a reasonable period of time, not to exceed 90 days; and/or
ii. cancellation, termination or suspension of the Agreement, in whole or in part. f. Incorporation of Provisions: CONTRACTOR shall include the provisions of paragraphs (1) through (6) in every sub- agreement, including procurements of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto.

CONTRACTOR shall take such action with respect to any sub-agreement or procurement as the California Department of Transportation or FHWA may direct as a means of enforcing such provisions including sanctions for noncompliance, provided, however, that, in the event CONTRACTOR becomes involved in, or is threatened with, litigation with a sub-applicant or supplier as a result of such direction, CONTRACTOR may request the California Department of Transportation enter into such litigation to protect the interests of the State, and, in addition, CONTRACTOR may request the United States to enter into such litigation to protect the interests of the United States.

14. USE OF UNITED STATES-FLAG VESSELS (CARGO PREFERENCE ACT) The CONTRACTOR agrees-

1. To utilize privately owned United States-flag commercial vessels to ship at least 50 percent of the gross tonnage (computed separately for dry bulk carries, dry cargo liners, and tankers) involved, whenever shipping any equipment, material, or commodities pursuant to this contract, to the extent such vessels are available at fair and reasonable rates for United States-flag commercial vessels.

2. To Furnish within 20 days following the date of loading for shipments originating within the United State or within 30 working days following the date of loading for shipments originating outside the United States, a legible copy of a rated “on-board” commercial ocean bill-of-lading in English for each shipment of cargo described in paragraph (1) of this section to both the Contracting Officer (through the prime contractor in the case of subcontractor bills-of-lading) and to the Division of National Cargo, Office of Market Development, Maritime Administration, Washington, DC 20590.

3. To insert the substance of the provisions of this clause in all subcontracts issued pursuant to this contract.

Federal Trainee Program Special Provisions
(to be used when applicable)

15. FEDERAL TRAINEE PROGRAM
For the Federal training program, the number of trainees or apprentices is .

This section applies if a number of trainees or apprentices is specified in the special provisions.

As part of the prime contractor’s equal opportunity affirmative action program, provide on-the-job training to develop full journeymen in the types of trades or job classifications involved.

The prime contractor has primary responsibility for meeting this training requirement.

If the prime contractor subcontracts a contract part, they shall determine how many trainees or apprentices are to be trained by the subcontractor. Include these training requirements in each subcontract.

Where feasible, 25 percent of apprentices or trainees in each occupation must be in their 1st year of apprenticeship or training.

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Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language
Distribute the number of apprentices or trainees among the work classifications on the basis of the prime contractor’s needs and the availability of journeymen in the various classifications within a reasonable recruitment area.

Before starting work, the prime contractor shall submit to the City/County of :

1. Number of apprentices or trainees to be trained for each classification

2. Training program to be used

3. Training starting date for each classification
The prime contractor shall obtain the City/County of approval for this submitted information before the prime contractor starts work. The City/County of credits the prime contractor for each apprentice or trainee the prime contractor employs on the job who is currently enrolled or becomes enrolled in an approved program.

The primary objective of this section is to train and upgrade minorities and women toward journeyman status.

The prime contractor shall make every effort to enroll minority and women apprentices or trainees, such as conducting systematic and direct recruitment through public and private sources likely to yield minority and women apprentices or trainees, to the extent they are available within a reasonable recruitment area and show that they have made the efforts. In making these efforts, the prime contractor shall not discriminate against any applicant for training.

The prime contractor shall not employ as an apprentice or trainee an employee:

1. In any classification in which the employee has successfully completed a training course leading to journeyman status or in which the employee has been employed as a journeyman

2. Who is not registered in a program approved by the US Department of Labor, Bureau of Apprenticeship and Training
The prime contractor shall ask the employee if the employee has successfully completed a training course leading to journeyman status or has been employed as a journeyman. The prime contractor’s records must show the employee's answers to the questions.

In the training program, the prime contractor shall establish the minimum length and training type for each classification. The City/County of and FHWA approves a program if one of the following is met:

1. It is calculated to:
 Meet the your equal employment opportunity responsibilities  Qualify the average apprentice or trainee for journeyman status in the classification involved by the end of the training period

2. It is registered with the U.S. Department of Labor, Bureau of Apprenticeship and Training, and it is administered in a way consistent with the equal employment responsibilities of Federal-aid highway construction contracts
The prime contractor shall obtain the State's approval for their training program before they start work involving the classification covered by the program.

The prime contractor shall provide training in the construction crafts, not in clerk-typist or secretarial-type positions. Training is allowed in lower level management positions such as office engineers, estimators, and timekeepers if the training is oriented toward construction applications. Training is allowed in the laborer classification if significant and meaningful training is provided and approved by the division office. Off-site training is allowed if the training is an integral part of an approved training program and does not make up a significant part of the overall training.

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Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language
The City/County of reimburses the prime contractor 80 cents per hour of training given an employee on thiscontract under an approved training program:

1. For on-site training

2. For off-site training if the apprentice or trainee is currently employed on a Federal-aid project and prime contractor does at least one of the following:
a. Contribute to the cost of the training
b. Provide the instruction to the apprentice or trainee c. Pay the apprentice's or trainee's wages during the off-site training period

3. If the prime contractor complies with this section.

Each apprentice or trainee must:

1. Begin training on the project as soon as feasible after the start of work involving the apprentice's or trainee's skill

2. Remain on the project as long as training opportunities exist in the apprentice's or trainee's work classification or until the apprentice or trainee has completed the training program The prime contractor shall furnish the apprentice or trainee with a copy of the program that the prime contractor will comply with in providing the training

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GENERAL REQUIREMENTS
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COORDINATION OF WORK, PERMITS, AND REGULATIONS 01110-1

SECTION 01110 COORDINATION OF WORK
A. Maintenance of Operation of Existing Facilities
The Contractor may take the parallel waterlines out of service for a period specified by the City for the purpose of installing the tie-in connections to the new water main. Any shutdown will be coordinated with the Owner. All valves on the Owner’s existing facilities will be operated by the Owner. Written notice shall be given to the Owner’s Representative no less than 72-hours for residential areas and 12 days for commercial areas prior to the desired shut-off time. The Contractor shall be responsible for disposing of water drained from the existing pipelines.

1. workdaysfunds are exhausted/completionprovided

2. Any construction activity other than enhanced crosswalk installation shall be scheduled by the contractor in any sequence but shall be approved by the City.s Due to high volumes of traffic, one lane of traffic must be maintained in each direction at all times.
condition and

B. Coordination Submittals

1. The contractor shall submit a Connection Plan to the City for review and approval.

The plan should contain pothole information for the existing water lines to be connected to, any required deviations from the plan, schedule of connections and any phasing for the locations and connections.

2. No water system shutdowns will be allowed on Monday or Friday, unless otherwise directed by City staff.

3. When approved, City will begin shutting down the water system to allow connection at 8:00 AM. Note the system drainage time may take up to two hours depending on location and field conditions.

C. Special Considerations

1. Due to the service connections provided on the existing water line, the connections to the following locations shall be completed at night as to not disturb service during business hours, coordinate hours of operation with City staff. Contractor shall ensure that resident notification includes the hours of work and explicitly explains that night work is occurring at this location.

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COORDINATION OF WORK, PERMITS, AND REGULATIONS 01110-2

a. All connections for Ruiz Street, 3 rd Street and Stuart Avenue as shown on Sheet 4 of the plan set.
b. All connections for Pennsylvania Avenue and Orange Street as shown on Sheet 5 of the plan set.
c. All connections for San Mateo Street as shown on Sheet 9 of the plan set. d. The connection at Fern Avenue & Cajon Street as shown on Sheet 13 and Detail 4 on Sheet 14 shall be completed at night and prior to any other connections on Fern Avenue.
e. The connection at Fern Avenue & 4 th Street STA 33+90 shown on Sheet 13, shall be completed at night and be second in the sequence of Fern Avenue connections.
f. All connections for Eucalyptus Drive and Ford Street as shown on Sheet 18 of the plan set.

2. Due to the scheduling of these improvements with other proposed improvements throughout the City and to facilitate construction during school break periods, the following scheduling restrictions shall be adhered to.
a. All work shown on Sheet 4 of the plan set, Pennsylvania Avenue and Orange Street, shall be completed within the period of June 26, 2014 to August 8, 2014. If all work at this location is not completed and accepted by this date, a penalty of up to $10,000 per calendar day may be imposed until the work is accepted.
b. All work shown on Sheet 6 of the plan set, Norwood Street, shall be completed by June 13, 2014. If all work at this location is not completed and accepted by this date, a penalty of up to $10,000 per calendar day may be imposed until the work is accepted.
c. All work shown on Sheet 8 of the plan set, Esther Way, shall be completed by June 13, 2014. If all work at this location is not completed and accepted by this date, a penalty of up to $10,000 per calendar day may be imposed until the work is accepted.

END OF SECTION
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TRAFFIC CONTROL PLAN 01111-1

SECTION 01111 TRAFFIC CONTROL PLAN

PART ONE -- GENERAL

1.1 GENERAL
The intent of this specification is to provide the format and requirements in preparation of the Traffic Control Plan (TCP).

1.2 FORMAT

1. The sheets of the TCP shall display, at a minimum, the title of the project, name of firm preparing the TCP, name and stamp of Registered Traffic or Civil Engineer preparing the TCP, approval block for City of Redlands approval, north arrow, title sheet with an index of the sheets, sheet number, and total number of sheets.

2. The TCP shall be drawn to a 1 inch = 40 scale, or as otherwise approved by City staff, on common size sheets ranging from 8-1/2 inches x 11 inches, 11 inches x 17 inches or 24 inches x 36 inches as determined appropriate based on work area.

3. TCP must be prepared and approved by a Registered Traffic or Civil Engineer in the State of California.

1.3 REQUIREMENTS
The TCP shall contain the following items and scenarios of traffic control:

1. All required detours;

2. Provide 4 changeable message boards, Solartech MB2-LR-1548 or approved equal, located throughout the project area to provide advance notification as work progresses;

3. The TCP shall be completed in conformance with Section 5-13.2 of the General Conditions and adhere to the following:
a. At least one lane of traffic shall be open on all roadways during the pedestrian countdown head installation with appropriate traffic control and flaggers; b. On street parking, where currently available, shall be open to the public outside of working hours; and
c. Shall be completed in conformance with all additional requirements from permitting agencies, such as Caltrans, as necessary.

END OF SECTION
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DESCRIPTION OF WORK 01112-1

SECTION 01112 DESCRIPTION OF WORK

PART ONE -- GENERAL

1.1 SUMMARY

A. The work to be done under this Contract includes the furnishing of project management, labor, materials, tools and equipment for the construction of the HSIP Cycle 8 Pedestrian Countdown Head for the City of Redlands, all in accordance with the Contract Documents.

B. The following contract drawings are made a part of these Contract Documents:

Title Sheet No.

Title Sheet & Vicinity Map 1
General Notes & Details 2
Alabama Street 3
Tennessee Street 4

1.2 GENERAL SCOPE OF WORK

A. Work In This Contract: Work in this Contract includes all labor, materials and equipment necessary for construction of HSIP Cycle 9 Orange Blossom Trail Phase 3 Crossings as noted on the Contract Drawings and all other Contract Documents and is summarized as follows:

1. The Work shall consist of but is not limited to furnishing and installing crosswalk enhancements along with the appropriate appurtenance; construction materials; mobilization and demobilization; all traffic and pedestrian control (including furnishing and installing all arrowboards, barricades, signs, delineators, and flagmen); information signs; protecting in place or removing and replacing all existing utilities; replacing destroyed survey monuments; and restoring all areas and improvements to pre-construction conditions.

2. The Contractor shall, upon completion of the construction and appurtenances required herein, initially operate all components of the Contract Work furnished and installed by Contractor, and make any additional adjustments, corrections, repairs, replacements, and reconstructions necessary to provide the City with complete, correctly operating pedestrian countdown heads and appurtenances.

END OF SECTION
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MEASUREMENT AND PAYMENT 01200-1

SECTION 01200 MEASUREMENT AND PAYMENT

PART ONE -- GENERAL

1.1 WORK LISTED IN THE SCHEDULE OF WORK ITEMS

1. The application for payment will be for a specific item based on the percentage completed or quantity installed. The percentage complete will be based on the value of the partially completed work relative to the value of the item when entirely completed and ready for service.

2. A retention of five percent (5%) of the value of work completed will be withheld from progress payments. This retention amount will remain constant throughout the contract period, and will not be payable until the expiration of thirty-five (35) days after the recordation of the Notice of Completion.

1.2 WORK NOT LISTED IN THE SCHEDULE OF WORK ITEMS
The General Conditions and items in the General Requirements, and Specifications which are not listed in the schedule of work items of the bid form are, in general, applicable to more than one listed work item, and no separate work item is provided therefore. Include the cost of work not listed but necessary to complete the project designated in the contract documents in the various listed work items of the bid form.

The bids for the work are intended to establish a total cost for the work in its entirety.

Should the Contractor feel that the cost for the work has not been established by specific items in the bid form, include the cost for that work in some related bid item so that the proposal for the project reflects the total cost for completing the work in its entirety.

The Contractor may experience difficulty in excavation due to rock or unsuitable backfill material throughout the project locations. It shall be the Contractor’s responsibility to identify these areas and account for difficulty in excavation, the need to export rock or unsuitable backfill material and the need to import suitable backfill material. There will not be additional contract time or additional compensation for any project locations where any of these circumstances occur.

1.3 BID ITEMS

1. Mobilization, Bid Item 1:

Payment for Mobilization shall be made at the contract lump sum price and shall constitute full compensation for all labor, material, equipment, and incidentals required within Section 01721. The bid price shall include, but not limited to, preliminary construction schedule, bonds, insurance, installation and relocation of information signs, shop drawings, catalog submittals and shall constitute full compensation for all labor, Redlans Regular Meeting of 09-05-2023
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MEASUREMENT AND PAYMENT 01200-2

material, equipment and incidentals required. The bid price for mobilization shall not exceed 5 percent of the Bid Schedule total price.

2. Temporary Traffic Control, Bid Item 2:

Payment for Temporary Traffic Control shall be made at the contract lump sum price and shall constitute full compensation for preparation, approval and shall include all labor and incidentals noted to complete the Traffic Control Plan per Section 01111.

The installation and implementation of traffic control items shall be included throughout bid items and the specific traffic control required for installing each item.

3. In-Roadway Warning Light System, Bid Items 3:

Payment for In-Roadway Warning Light System shall constitute full compensation for all labor, material, equipment and incidentals required to furnish and install In-Roadway Warning Light System complete in place per the plans and specifications.

The price shall include, but not be limited to, Lanelight MLK150 modules, solar power supply & 1868L cabinet, NEMA controllers, flex epoxy, waterproof wire connectors, control cable, W11-2 signs, Type 1B 13-foot poles, pole foundations with concrete testing according to the City’s Quality Assurance Program (QAP) Report, pavement saw cutting and removal, daily sweeping and cleaning work site, installation and relocation of information signs, restoring all areas to pre-existing conditions.

Payment for the In-Roadway Warning Light System shall be made based on the percentage of project completion to ensure compliance with all requirements. The completeness shall be determined by the Engineer and updated on progress payments.

4. Rectangular Rapid Flashing Beacons (RRFB) with Pole, Bid Items 4:

Payment for the Solar Powered Rectangular Rapid Flashing Beacon System shall constitute full compensation for all labor, material, equipment and incidentals required to furnish and install the Solar Powered Rectangular Rapid Flashing Beacon System complete in place per the plans and specifications.

The price shall include, but not be limited to poles, pole foundations, light bars, solar engine, solar panel system, MUTCD W11-2 sign or MUTCD S1-1 sign, MUTCD W16-7 sign, pavement saw cutting and removal, daily sweeping and cleaning work site, installation and relocation of information signs, restoring all areas to pre-existing conditions.

Payment for the Solar Powered Rectangular Rapid Flashing Beacon System shall be made at the contract unit price and shall constitute full compensation for all labor, material, traffic control, equipment and incidentals require.

5. Annunciating Pushbuttons, Bid Item 5:

Payment for the Annunciating Pushbutton shall constitute full compensation for all labor, material, equipment and incidentals required to furnish and install the Annunciating Pushbutton complete in place per the plans and specifications.

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The price shall include, but not be limited to 5x7 Campbell Guardian APS, Yellow, Part Number 501-0811, with R10-3e sign, or approved equal, demobilization, traffic and pedestrian control, removal of existing pushbutton component, cleaning work site, installation and relocation of information signs, and restoring all area to pre-existing conditions. The pushbuttons shall be mounted on the RRFB poles. The pushbutton shall activate both the in-roadway light system and the RRFB system.

Payment for the Annunciating Pushbutton shall be made at the contract unit price and shall constitute full compensation for all labor, material, traffic control, equipment and incidentals require.

6. Signage and Striping, Bid Item 6:

Payment for the installation of striping and signage improvements shall be included in the contract price lump sum (LS) and shall include surface preparation, layout, material placement, curing, protection, testing, and all labor, materials, tools, etc. to install striping and curb paint.

The price shall include, but not be limited to adjusting the location of existing posts as noted on the plans, place new signs and post, clear obstructions not noted on the plans at the direction of City staff, the installation of cat tracking and adjustment if field inspection requires.

7. Demobilization, Bid Item 7:

Payment for demobilization shall be made at the contact lump sum price and shall constitute full compensation for all labor, material, equipment, and incidentals required within Section 01740.

8. Unforeseen work not covered within all other bid items, Bid Item 8:

Payment for the unforeseen work not covered within all other bid items shall be made at the contract price per lump sum (LS) and shall constitute full compensation for all labor, materials, equipment, and incidentals required. Unforeseen work must be approved by the City staff before doing any work, and pay estimate shall be negotiated based on unit price already established with the bid proposal for this project. Any required work that is outside of the proposed bid unit cost, shall be performed based on the Time and Material (T&M) basis and T&M cost shall be negotiated and approved by the City staff prior to performing the work. Unforeseen work will be paid in each billing cycle with a percentage of the lump sum cost included in the bid. This item may not be spent entirely.

END OF SECTION
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CHANGE ORDER REQUESTS 01251-1

SECTION 01251 CHANGE ORDER REQUESTS

PART ONE -- GENERAL

A. All quotations for preliminary cha nge orders for extras, changes, additions, or deletions to the Work as described in EXTRA WORK of the GENERAL CONDITIONS shall be submitted to the ENGINEER, in writing, on the Change Order Request (COR) Cover Sheet and the Change Order Cost Summary Form, both attach ed, and in conformance with the requirements of Section 01254 CHANGE ORDERS. The quotation shall be firm for a period of not less than sixty (60) calendar days from the date of receipt of the quotation by the ENGINEER. The CONTRACTOR shall submit its written cost quotation and Time Impact Analysis not later than fifteen (15) days after being request ed to provide such quotation, unless the ENGINEER allows more time. Delays in submitting quotations beyond the fifteen (15) days set forth herein, which cause a delay in the issuance of a Change Order or a de lay to the completion date of the project, shall not be cause for a claim or a time extension under the Contract.

B. The ENGINEER'S request for quotation on a preliminary change shall not be considered authorization to procee d with the changed work prior to the issuance of a final Lump Sum or Time & Material Change Order, unless directed otherwise, in writing, by the ENGINEER, nor shall such request constitute justification for a delay to the existing Work or a time extension under the Contract.

END OF SECTION

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CHANGE ORDER REQUESTS 01251-2

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CHANGE ORDER REQUESTS 01251-3

Change Order Cost Summary
Project Name :

Change Order Request No. :

Date :

Direct
Labor
Direct
Materials
Direct
Equipment
(1): Lump Sum Work by $0.00 $0.00 $0.00
Prime Contractor
(2): "T&M" Work by $0.00 $0.00 $0.00
Prime Contractor
(3): Subtotal - Direct Work $0.00 $0.00 $0.00
(Prime Contractor)

(4): All Lump Sum Work by $0.00 $0.00 $0.00
subcontractors (any tier)
(5): All "T&M" Work by $0.00 $0.00 $0.00
subcontractors (any tier) Totals
(6): Subtotal - Direct Work $0.00 $0.00 $0.00

$0.00
(all subcontractors)
Add each of the
(3)+(6)=(7): Total - Direct Costs $0.00 $0.00 $0.00
three columns
$0.00
across and enter
to the right.
(8): Markup
(20%
of
direct
labor)
(15% of
direct mat'l)
(15% of
direct equip)
$0.00 $0.00 $0.00 $0.00

(9): Prime Contractor
Markup 10% of line (6) direct sub work up to $5,000

for subcontractors plus 5% of line (6) direct sub work over $5,000

(10): Bonds & Insurance 1% of line (7)
$0.00
all direct work

(11): Additional amount

permitted by Contract

(12): GRAND TOTAL Add sums of lines)
$0.00
(7), (8), (9), (10) and (11)

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CHANGE ORDERS 01254-1

SECTION 01254 CHANGE ORDERS

PART ONE -- GENERAL

1.1 REQUIREMENTS

Payment to the Contractor, or credit to th e City, for any change, addition, deletion or extra to the Work, or settlement of any Clai m, covered by any Change Order, shall be determined by the methods set forth herein. The Engineer may change the Plans and Specifications, character of the Work, or qua ntity of Work provided the total arithmetic dollar value of all such changes, both additive and deductive, does not exceed twenty-five percent (25%) of the Contract Price. Should it become necessary to exceed this limitation, the change shall be by written Supplemental Agreement between the Contractor and the City, which shall be executed by a Change Order.

Unless otherwise stipulated, “Unit Prices” incl ude all costs necessary to furnish, install and complete the Work. The “Unit Prices” in clude all direct costs for labor, equipment and materials, all insurance and bond costs, al l field and office supervisors and assistants, all onsite project administrati on, security costs, the cost of small tools and consumables, incidental job burdens, and all general home office expenses and no separate allowance will be made therefor. Assistants to field and office supervisors include all clerical, stenographic, and general office help. Incidental job burdens include, but is not limited to, office equipment and supplies, temporary toile ts, telephone, utilities, safety equipment, warning devices, personal protective equipment, and conformance to OSHA requirements. Project administration includ es, but is not limited to, review and coordination, estimating, engineering, scheduling, and expediting relative to Change Orders, and updating and furnishing Record Dr awings to incorporate changes, schedule update, supervision not applied solely to the Work of the Change Order, home office salaries and expenses, and City of Redlands Business Tax.

A. Unit Prices

Unit prices stipulated in the Bid or item ized in the approved Schedule of Values shall be utilized, where they are appli cable and determined reasonable by the Engineer. In the event that the Change Order results in a change in the original quantity of more than twenty-five percent (2 5%), either increase or decrease, then either the Engineer or the Contractor may request a review of the unit price to determine if a new unit price shall be mutually determined by negotiation. Any new unit price mutually determined under this Subsection shall only apply to the units in excess of one hundred twenty five percent (125%) of the original quantity for overruns. In case of underruns, the unit price stipulated in the Bid shall be applied to the first twenty-five percen t (25%) of the actual quantity of work performed and the new mutually determined price shall be applied to the quantity between twenty-five percent (25%) and seventy-five percent (75%) of the original quantity.

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Renegotiated unit prices or unit prices for new items added to the Contract by Change Order shall be determined in accordance with Subsections B through G.

Whether stipulated in the Bid, itemized in the approved Schedule of Values or renegotiated, the unit prices used for payment constitute the total adjustment with no further costs owed for overhead, impact, profit, delay or impact to unchanged portions of the Contract, or any other reas on. The unit price shall be full and final compensation as described in Subsection D.

The cost proposals for renegotiated unit pri ces shall be presented in accordance with the provisions of Subsections B th rough G. Should any Bid Item be deleted in its entirety, the amount bi d for that bid item shall be subtracted from the total Contract amount. The Contractor shall be paid only for the actual cost incurred prior to the notification of such deletion for that Bid Item.

B. Lump Sum

The Engineer and the Cont ractor may mutually determine a total sum for the Extra Work. The Contractor shall summa rize the total cost and furnish a breakdown of the proposed lump sum cost s satisfactory to the Engineer in accordance with Subsections B through G. Such lump sum costs shall be full and final compensation as described in Subsection D. The Contractor’s quotation shall conform to the requirements of Secti on 01251- Change Order Requests, and be submitted in the Change Order Cost Summary Form provided (see Attachment 01251-A1). The Change Order Cost Summary Form cannot be used to nullify or supercede any specification or contractual provision.

If the method or amount of payment ca nnot be agreed prior to performing the Extra Work, the Engineer may unilaterally issue a Change Order in the amount determined reasonable by the Engineer for the Extra Work and direct the Contractor to proceed immediately. The E ngineer also has the option to issue a Change Order directing the Work be done on a Time and Materials basis with the Contractor providing all labor, equipment, and materials necessary to complete the Work in a satisfactory manner and within a reasonable period of time.

Estimates for lump sum quotations and accounting for Time and Materials work shall be limited to direct expenditures necessitated specifically by the subject Extra Work, and shall be segregated as follows:

1. Labor, up to and including working general foremen, who are directly assigned to the Extra Work. Employees identified as superintendents or non-working general foremen shall not be charged as labor on Extra Work.

The labor costs shall include actual documented payrol l costs including wages, payroll taxes as established by law (i.e., FICA, Federal and State Unemployment Taxes), fri nge benefits as established by negotiated labor agreements, and any insurance costs (such as Worker's Compensation and General Liability Insurance but shall not include Automobile Liability Insurance or any other insurance costs) . A detailed breakdown of those Redlans Regular Meeting of 09-05-2023
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CHANGE ORDERS 01254-3

subcomponents of labor costs, by all crafts shall be submitted to the Engineer, by the Contractor and all Subcontractors, for approval, as part of the documentation of labor costs, w ithin ten (10) working days after issuance of the Notice to Proceed. No other subcomponents of labor costs shall be considered, unless approved in writing by the Engineer.

The labor cost is not allowed to be increased by using labor classifications with paygrades higher than necessary to accomplish the Work.

2. Materials: The cost of materials used in performing the Extra Work will be the cost, including sales tax and fr eight, to the purchaser, whether Contractor, Subcontractor or other forces, from the supplier thereof, except as follows:

a. Cash or trade discounts available to the purchaser shall be credited to the City notwithstanding the fa ct that such discounts may not have been taken by the Contractor.

b. For materials secured by other than a direct purchase and direct billing to the purchaser, the cost shall be deemed to be the price paid to the actual supplier as determined by the Engineer. Supplier markup, except for actual costs in curred in the handling of such materials, will not be allowed.

c. Payment for materials from sources owned wholly or in part by the purchaser shall not exceed the price paid by the purchaser for similar materials from said sources on contract items or the current wholesale price for such materials delivered to the Jobsite, whichever price is lower.

d. If, in the opinion of the Engineer, the cost of materials is excessive, or the Contractor does not furnis h satisfactory evidence of the cost of such materials, then the cost shall be deemed to be the lowest current wholesale price for the quantity concerned, delivered to the Jobsite less cash or trade discount. The City reserves the right to furnish materials for the Work and no claim shall be made by the Contractor for costs and profit on such materials.

e. For the purposes of this Secti on, a "Supplier" is defined as any person or persons, firm or business, who supplies materials of construction and/or permanent equipment, but who does not perform any portion of the Work of the Contract on site, for the Contractor, except that labor or labor supervision which may be required by some manufacturers as part of their equipment installation for warranty or other purposes.

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3. Equipment Costs, including ownership, lease or rental costs, as well as operating costs, for individual equipment units whose replacement value is in excess of $500. Transportation and set up costs shall be included, but only if the equipment is imported to the worksite solely to perform work on the Extra Work described in the Ch ange Order and the Contractor can demonstrate that the changed work cannot or could not be performed economically with equipment already at the site. Equipment costs shall be determined in accordance with the requirements set forth in Subsection G.

4. Small tools, equipment, consumables and incidental costs: No separate payment will be made for the use of small tools or equipment with a replacement value of $500 or less. Th is applies to tools and equipment owned by the Contractor or its subcontractors of any tier. Also, no separate payment will be made for fu el, lubricants, tool or equipment repairs, tool or equipment maintena nce, consumables, drinking water, sanitary facilities or other incidental s. These costs are already included as a part of Markup.

5. Subcontractor Costs, including their overhead and profit, provided that such costs are direct costs to the Contractor for performing the Extra Work as set forth in Subsections B through G.

C. Time and Materials Work

The costs of all Changed/Extra Work submitted under the Time and Materials (T&M) method shall be formulated in accordance with the provisions of Subsections B through I.

Unless otherwise stipulated on the Cha nge Order, the “Not-to-Exceed” amount for all T&M Change Orders is $10000. The Contractor is responsible for tracking costs and for notifying the Engineer in writing when costs approach 50% and 75% of the “Not-to-Exceed” amount. In addition, if the Changed/Extra Work cannot be completed within the “Not-to-Exceed” limit, the Contractor shall notify the Engineer in writing, and in a timely manner, that the limit requires an increase.

The City will only reimburse eligible costs up to the “Not-to-Exceed” amount.

The Contractor shall notify the Inspector at the beginning of each day when Changed/Extra Work is being performed. The Contractor shall notify the Inspector of the Changed/Extra Work being performed and describe the personnel involved, whether by Contractor forces or by its subcontractors at any tier. Failure to notify the Inspector prior to the start of Changed/Extra Work serves as the Contractor’s waiver to claim for compensation on that day.

For each working day, the Contractor sha ll submit a “Daily Extra Work Report” (DEWR) to the Inspector. The “Daily Extra Work Report” shall summarize labor, Redlans Regular Meeting of 09-05-2023
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equipment and materials supplied. The Inspector will only consider Forms that are properly completed as described below.

1. Separate forms must be used for labor and for equipment/materials.

2. Labor, equipment, material or expe nditures that are not included on The DEWR are ineligible for payment. There will be no exceptions to this requirement. It is the responsibility of the Contractor to include any and all items of labor, equipment, or material for which it requests compensation for each day’s work completed.

3. Information required on the Labor form shall include name of personnel, personnel classification, and onl y the number of hours worked on Changed/Extra work for the day being reported. Since the overhead allowance already includes all ne cessary supervision, any hours for additional supervision or non-working foremen are ineligible for additional payment. The premium pay for a general foreman is eligible for payment only if the general foreman is a working foreman and a general foreman was required by a Union Labor Agreement or otherwise approved by the Inspector. The general foreman rate is eligible for payment only during the time that a general foreman was required for the Changed/Extra Work.

4. Information required on the Equipment/M aterial shall include Contractor- owned equipment and/or tools, a nd rented equipment or tools for which compensation is requested. Informa tion shall include the type of equipment, size of equipment, equipment identification number, appurtenances, and only the number of hours worked on the Changed/Extra work.

5. The only allowable materials are material s delivered to the job site and/or incorporated only into the Changed/Extra work. The allowable materials shall be listed on the T&M sheet for the day that they are delivered to the job site and/or incorporated into the Changed/Extra work.

6. Delivery ticket(s) and/or bill(s) of la ding for rental equipment and/or tools delivered to the site and/or material incorporated into the work for the day being reported must be attached with the T&M sheet for that day. No payment will be allowed for material s and/or rented equipment unless receipt(s) or bill(s) of lading is attach ed. If the request for payment is not substantiated by original vendor/supplie r invoices, acceptable copies of original invoices, or other documenta tion acceptable to the Inspector, the City may establish the cost of the ite m(s) at the lowest possible wholesale price or rental rate applicable while the work was being performed.

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7. Failure to submit the required “Daily Extra Work Report of Time and Material Work” by the close of the next working day shall waive all rights for that day unless otherwise approved by the Inspector. Work that cannot be substantiated by a “Daily Report”, approved and signed by the Inspector, is ineligible for payment.

8. The Contractor is responsible for preparing the “Daily Extra Work Report” for work by its Subcontractors and submitting the Forms to the Inspector on time.

9. The Contractor must have each “Daily Extra Work Report” verified by the Inspector. After the “Daily Extra Work Report” is approved by the Inspector, both the Contractor and Insp ector sign the report. The original “Daily Extra Work Report” is retained by the Inspector with a copy provided to the Contractor.

10. When the “Daily Extra Work Report” is signed by the Inspector and the Contractor, it is binding on the Contractor and its Subcontractors.

11. When agreed to by the Inspector, the Contractor may submit a supplemental “Daily Extra Work Re port” for labor, materials, or equipment for which the Contractor requests compensation but failed to list on the original daily report.

a. These supplemental forms shall be marked “SUPPLEMENTAL”.

b. Unless otherwise approved by the Inspector, the supplemental forms may only be submitted for approval up to two (2) working days following the date when the work was performed.

No payment will be allowed for labor, materials, or equipment included on T&M sheets not signed by the Contractor and the Inspector. Payment will not be allowed for labor, materials, or equi pment included on T&M sheets signed by anyone other than the Inspector or the Inspector’s immediate supervisor.

D. General

It is the intent of the City to settle all Change Orders full and final at the time the Change Order is issued. Therefore, the fo llowing paragraph shall be made a part of all Change Orders, whether included or not on the actual change order:

“The compensation (time and cost) set forth in a Change Order comprises the total compensation due the Contra ctor, all Subcontractors, and all Suppliers, for the Work or change defi ned in the Change Order, including impact on unchanged work. By signing the Change Order, the Contractor acknowledges and agrees on behalf of himself, all Subcontractors, and all Redlans Regular Meeting of 09-05-2023
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Suppliers, that the stipulated compensation includes payment for all work contained in the Change Order, plus all payment for the interruption of schedules, extended field overhead co sts, delay, and all impact, ripple effect or cumulative impact on all other work under this Contract. The signing of the Change Order indicates that the Change Order constitutes full mutual accord and satisfaction for the change, and that the time and/or cost under the Change Order constitu tes the total equi table adjustment owed the Contractor, all Subcontractors, and all Suppliers as a result of the change. The Contractor, on behalf of himself, all subcontractors, and all Suppliers, agrees to waive all rights , without exception or reservation of any kind whatsoever, to file any further claim related to this Change Order.

No further claim or request for equitable adjustment of any type for any reasonably foreseeable cause shall arise out of or as a result of this Change Order or the impact of this Change Order on the remainder of the Work under this Contract.”

Costs which shall not be paid in Change Orders under this Contract include, but are not limited to, interest costs of any type; claim preparatio n or filing costs; legal expenses; the costs of preparing or reviewing proposed Change Orders or Change Order proposals; lost revenue; lo st profits; lost income or earnings; rescheduling costs; costs of idled equipm ent when such equipment is not at the site or has not yet been employed on the Work; lost earnings or interest on unpaid retainage; claims consulting costs; and the costs of corporate officer or staff visiting the site; any compensation due to the fluctuation of foreign currency conversion or exchange rates; loss of other business; changes in taxes or increased tax rates of any kind or any costs identified as unallowable under the provisions of the Federal Acquisition Regulations.

Extensions of time shall be based solely upon the effect of delays to the Work as a whole. Extensions of time shall not be gr anted for delays to the Work, unless the Contractor can clearly demonstrate, through analysis of the current updated schedule, that the delay to the Work as a whole arose or will arise from causes other than normal weather, beyond the cont rol and without fault or negligence of the Contractor, or any Subcontractor, at any tier, and that such delays did or will, in fact, delay the progress of the Work as a whole. The Contra ctor shall not be entitled to a time extension unless it subm its a Time Impact Analysis which is a calculation of the extent of the delay to the end date of the Work and which shows that the Work has been or will be extended beyond the current Contract completion date. A Time Impact Analys is is a scheduling procedure which utilizes the networking techniques (fragnets ) and a written analysis of the facts associated with the alleged delay to demons trate the effect of the alleged delay on the critical path of the schedule. A "f ragnet" is defined as a sequence of new activities and/or activity revisions that ar e proposed to be added to the existing current updated schedule to demonstrat e (mathematically and graphically) the influence of the alleged delay on the end da te of the Work and shall be the sole method for incorporating delays and impact s into the schedule. The objective of a Redlans Regular Meeting of 09-05-2023
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Time Impact Analysis is to pinpoint, isolate, and quantify all time impact associated with a specific issue and dete rmine its time relationship to past or current delays. Time extensions shall not be allowed for delays to parts of the Work that are not on the critical path of the currently approved monthly updated project schedule. Time extensions shall not be granted, nor delay damages of any kind whatsoever paid to the Contractor , until all available float, slack, or contingency time on the project is used and the end date of the Work is moved beyond the current, adjusted Contract completion date.

The cost summary, cost breakdowns a nd requests for cost reimbursement submitted by the Contractor (for delay, disruption, hindrance and interference associated with the changes, additions, deletions or extr as) shall be itemized in a manner that, with mathematical certainty and without reliance upon probabilities or inferences, segregates the direct, actual reimbursable costs associated with each individual, change, addition, deletion, extra and (on an event-by-event basis) each individual delay or disruption event. Such cost summaries, breakdowns or requests shall not be based, in whole or in part , upon any methodology (such as “total cost” or “modified total cost” methodologies) that purports to calculate the Contractor’s additional cost s of performance of the extra, change, addition or deletion (including without limitation the a dditional costs of delay, disruption or other impact) based on the difference between Contractor’s total actual Project or line item costs (with or without fee) and its original bid estimate for the Project or any original bid estimate line item. In connection with the foregoing, Contractor represents and warrants that it has the ab ility to generate and maintain complete and accurate cost accounting records that wi ll reflect (i) the actual costs incurred or saved for each individual item of Extra Work, change, addition, deletion (including without limitation any costs of associated delay, disruption, interference, hindrance and the cumulative impact of each extra, change, addition, deletion on other parts of the Work); and, (ii) on an event-by-event basis, the effect of each delay or disruption th at forms the basis of each request for extension of time, regardless of their scope, number, complexity, cumulative effect, or time of issuance or occurrence.

Except as provided in Section 6-6 of th e General Conditions, Contractor shall have no right to recovery of any compensation, costs, expenses or damages resulting from delay, disruption, interferen ce, or hindrance in the performance of the Work (including without limitation interruption of schedules, excess or extraordinary extended field and indirect overhead costs, loss of productivity and the impact, ripple or cumulative effect on other Work).

Contractor waives any claim or right s and remedies based on abandonment, quantum merit, rescission or other sim ilar legal theory by re ason of any of the following circumstances, which the Contractor acknowledges and agrees are within the reasonable contemplation of the parties: (i) changes, additions, deletions and extras to the Work after ex ecution of the Contract and issued from time to time throughout the pe riod of construction, regardless of their scope, Redlans Regular Meeting of 09-05-2023
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number, cumulative value, or complexity, to correct errors, omissions, conflicts, and ambiguities in the Contract Docume nts, or to implement discretionary changes to the scope of Work requested by the City; (ii) the issuance and performance of changes, additions, deletions and extras in a manner that is not in sequence with the as-built or as-planned progress of the Work; (iii) changes due to Differing Site Conditions; (iv) suspensi ons of the Work or parts thereof, or limitations on access to portions or all of the Work, for the convenience of City or in the interests of the Project; (v) delay or disruption to the Work due to failure of the City, Engineer or Inspector to timely perform any contractual obligation.

E. Markups – Overhead and Profit

1. In addition to the direct expenditures specified for labor, materials and equipment in Subsection B, a lump sum will be paid for all overhead and profit, including: All insurance costs other than specifically mentioned in this Section, all field and office s upervisors and assistants, all onsite project administration, security costs, the cost of small tools and consumables, incidental job burdens, and all general home office expenses and no separate allowance will be made therefor. Assistants to field and office supervisors include all clerical , stenographic, and general office help. Incidental job burdens include, but is not limited to, office equipment and supplies, temporary toilets, tele phone, utilities, safety equipment, warning devices, personal protective equipment, and conformance to OSHA requirements. Project administ ration includes, but are not limited to, review and coordination, estim ating, engineering, scheduling, and expediting relative to Change Orders, and updating and furnishing Record Drawings to incorporate changes, schedule update, supervision not applied solely to the Work of the Change Order, home office salaries and expenses, and City of Redlands Business Tax. Such lump sum shall conform to the following schedule of percentages of the total amount of direct expenditures of the Contractor and subcontractors.

(a) Work by Contractor. The following percentages shall be added to the Contractor’s costs and shall constit ute the markup for all overhead and profits:
1) Direct Labor 20%
2) Direct Materials 15%
3) Direct Equipment 15%

(b) Work by Subcontractor. When all or any part of the extra work is performed by a Subcontractor, the markup establis hed in (a) shall be applied to the Subcontractor’s actual cost of such work. A markup of 10 percent on the first $5,000 of the subcontracted portion of the extra work and a markup of 5 percent on work added in excess of $5, 000 of the subcontracted portion of the extra work may be added by the Contractor.

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2. Bonds and Insurance

An additional allowance of one percent (1%) of all direct costs (less markup) is allowed.

3. Add/ Deduct Changes

The overhead rates determined above shall be applied to all additive Change Orders, except those utilizing as-bid Unit Prices listed in the Bid Proposal.

Any change in the Work involving both extras and credits shall show a net total cost, including subcontracts. A llowances for overhead and profit to the net total cost, as specified herein above, shall be applied if the net total cost is an extra; overhea d and profit allowances sha ll not be applied if the net total cost is a credit. The estimated cost of deductions shall be based on labor and material prices on the date the Contract was signed.

4. When all or any part of the extra wo rk is performed by a Subcontractor, the markup established in subsection 1. 1.E.1 shall be applied to the Subcontractor’s actual cost of such work. A markup of 10 percent on the first $5,000 of the subcontracted portion of the extra work and a markup of 5 percent on work added in excess of $5, 000 of the subcontracted portion of the extra work may be added by the Contractor.

F. City Furnished Materials, Equipment and Services

The Engineer reserves the right to furn ish materials, equi pment and services deemed expedient for use on the Changed/ Extra Work. The Contractor shall have no claim for profit or overhead on the co st of such materials, equipment and services.

G. Equipment Costs

The rates for rental or leased equipment shall not exceed the rates listed in the Caltrans Labor Surcharge and Equipment Rental Rates (Caltrans LS&ERR). For T&M Change Orders, the rates are establ ished by the actual paid invoice(s) that comply with the requirements of Subs ections G.1 and G.3. Owned equipment costs shall not exceed the rates established by Subsection G.2. The most recent published edition in effect at the commencement of actual equipment use shall be used.

The rates paid for any rented or leased equipment or tools shall include the cost of fuel, oil, lubrication, supplies, small tools, necessary attachments, repairs and maintenance of any kind, depreciation, stor age, insurance and all incidental costs associated with the operation of the equipment or tools.

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It is the responsibility of the Contractor to include any appurtenances added to equipment which would increase the basic rate for said equi pment (i.e., hoe-ram, oversize bucket, and etcetera) as establis hed in the acceptable rental rate guide.

All equipment and/ or tools shall be accep table to the Inspector, in good working condition, suitable for the purpose for which it is to be used, and necessary to complete the Changed/Extra Work. Payment will be based on the manner in which the equipment was actually power ed, operated and modified per the equipment manufacturer’s recommendations.

1. Rented or Leased Equipment

For equipment rented or leased (inc luding lease with purchase option) in arm's length transactions from outside vendors, the Contractor shall be paid the actual invoiced, rented or leased rates provide d that the invoiced lease or rental rates do not exceed the rates set forth in the Caltrans LS&ERR. Arm's length rental or lease transactions are those in which the firm involved in rental or lease of su ch equipment is not associated with, owned by, have common management, directorship, facilities, or stockholders with the firm renting the equipment. Submittal by a Contractor of a rental or leased invoice from the lessor will be prima facie proof of compliance with the above. However, such invoices are not conclusive proof; if questioned, the burden of proof remains with the Contractor. In no event shall the leased equipment rate billed to the City be at rates exceeding those prescribed in the following table:

Actual Usage (Change Order
& Contract Work Combined) Payment Category
Less than 8 hours Hourly Rate
8 or more hours but less than 7 days Daily Rate
7 or more days but less than 30 days Weekly Rate
30 calendar days or more Monthly Rate

a. When in Use:

Actual equipment use time documented by the Inspector shall be the basis that the equipment was utilized on the changed work and paid for under the Change Order. In addition to the lease or rental rate, equipment-operating costs shall not exceed the estimated hourly operating rate as set fort h in the Caltrans LS&ERR. The hours of operation shall be based upon actual equipment usage on the changed work as recorded by the Inspector. For multiple shift work sequences, the allowable eq uipment rate shall not exceed fifty percent (50%) of the base rate, for second or third shifts.

b. When Idle:

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Idle equipment is equipment on site and necessary to perform the Work under the change but not in actual use due solely to the impact of the changed work. Equipment operating costs due to idle time, documented by the Inspector, shall be paid at the rate determined in “G” (1) above. Idle time shall include a reasonable time allowance to and from the project site.

Payment for equipment or tools shall be limited to hours actually worked on the Changed/Extra Work if the equipm ent or tool is already on site for Work under the original Contract. No “standby” time will be paid for equipment already on site for Work under the original Contract.

If equipment or tools are used intermittently and, when not in use, could be returned to the rental source at less expense than holding it at the work site, it shall be returned, unless the Cont ractor elects to keep it at the work site at no expense to the City.

2. Owned and Other Equipment

Equipment rates for owned equipment or equipment provided in other than arm's length transactions shall not exceed the total hourly costs as set forth in the Caltrans “Labor Surcharge a nd Equipment Rental Rates” effective at the time the work is performed. (T he Caltrans equipment rental rates are available on the internet at
http://www.dot.ca.gov/hq/construc/equipmnt.html.) If the equipment is not listed in Caltrans LS&ERR, then th e Rental Rate Blue Book shall be used. When using the Blue Book, the hourly rate for any period less than 7 days shall be the weekly rate divided by 40, plus the Operating Cost.

Except as noted herein below, this equipment hourly rate plus the estimated operating cost per hour from the Blue Book will be paid for each hour the equipment actually performs the Extra Work. Daily records listing the equipment units and their respective operators, identification code, and actual usage on the Work unde r the Change Order, as certified at the end of each work day (or work shift if the Work is being performed in multiple work shift sequence) by th e Inspector shall be the record upon which actual equipment use shall be based. For multiple shift work sequences, the Caltrans overtime factor shall be applied (When using the Blue Book one-half the Non-Operating Cost will be deducted for second and third shifts. The Non-Operating Costs are th e Blue Book monthly or weekly/40 rates, as applicable.). It is agreed that this rate shall represent payment in full for all the Contractor’s direct costs.

a. When Idle:

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Payment for equipment necessary to be on the site to complete the Work, but not in actual use due solely to the impact of the changed work, shall be paid per the table in Caltrans Standard
Specifications Section 9-1.03A(3b), provided that its presence and necessity on the site has been documented by the Inspector, and further provided that the equipmen t was idled solely by actions of the City. Idle equipment time will only be paid as a function of delays specifically directed or cau sed by the City's actions. In no event shall the idle time claimed in a day for a particular piece of equipment exceed the normal work schedule established for the project - usually eight (8) hours per day or forty (40) hours per week, and excluding Saturdays, Sundays, and holidays. For multiple shift work sequence, the allowable idle equipment rate shall not be allowed, for second or thir d shifts. It is agreed that this rate shall represent payment in full for all the Contractor’s direct costs.

3. Equipment Haulage and Set Up Costs

Documented and actual equipment haul age and set up costs shall be paid for, if applicable as set forth in Subsection B.3.

4. Other Equipment Cost Guides

In the event that a piece of equipment used on a Change Order is not listed in Caltrans or the Blue Book, costs may be derived from the Associated General Contractor’s of America Equipment Ownership Guide, the Associated Equipment Dealers Guid e, or the Equipment Rate Guide published by the U.S. Army Corps of Engineers as adjusted appropriately for the type of work and use and the regional area of the Work under this Contract.

H. Records

At any time should the Contractor deviate substantially from the schedule, method and sequence of operation, equipment, co st or pricing data furnished by the Contractor and agreed to by the City in connection wi th the Change Order or should the City determine that any price negotiated in connection with the Change Order is defective due to such deviation or the fault of the Contractor, the City reserves the right to reduce the Change Order cost and reissue the Change Order at the amount in which the City determines to be the actual costs to complete the change.

Whenever any material or process is indicated or specified by patent or a proprietary name, or by name of a manu facturer in the Change Order, such direction shall not relieve th e Contractor’s responsibility or obligation to perform Redlans Regular Meeting of 09-05-2023
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work in accordance with the contract requirements. The Contractor shall be solely responsible for, and have control over construction means, methods, techniques, sequences and procedures, coordination of all portions of the contract and Change Order work.

The Contractor shall on a weekly basis submit an approximate accounting of the amount expended on the Time and Materials work to date and an estimate of the Impact to the time of performance of work.

I. Partial Payments for Time and Materials Work.

Progress payments for Time and Materi als work shall only be made if the anticipated cost of the changed work is in excess of $50,000 and/or the time to perform the changed work will exceed two (2) months duration. To receive payments for Time and Materials work, the Contractor shall submit to the Engineer an invoice of the daily reports which were verified by the Inspector, with details and documents, verifying the Contractor’s and Subcontractor's actual costs incurred for the Time and Materials work as set forth in Subsections B through H. Costs shall be submitted within thirty (30) calendar days after the T&M work has been satisfactorily completed unless an extension of time for submittal is authorized in writing by the Inspector.

END OF SECTION
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SCHEDULE OF VALUES 01298-1

SECTION 01298 SCHEDULE OF VALUES

1.1 GENERAL

A. The Schedule of Values shall be used as a basis for determining progress payments on a lump sum contract or a ny designated lump sum bid item. The Schedule of Values shall be a schedule of cost loaded construction activities equal, in total, to the lump sum bid and shall be in such form and sufficient detail to correctly represent a reasonable appor tionment of the lump sum. Prior to submitting an invoice for payment, the CONTRACTOR shall have submitted a detailed Schedule of Values and obtained approval from the ENGINEER.

B. Each lump sum bid item on the Schedule of Work and Prices, as set forth in the Bid must be broken down separately. Th e breakdown of each lump sum bid item must cover the cost of construction required by the contract documents for that item. The sum of the values for the c onstruction activities, within a bid item, must equal the total bid amount for th at item. The breakdown shall include subcontract amounts which shall not devi ate from the amounts submitted in the Bid Proposal. The CONTRACTOR sha ll provide certification from the Subcontractors certifying the subcontract amounts.

C. Each activity in the Schedule of Values shall delineate one construction activity.

For example, the placement of concre te between construction joints, the construction of an electrical duct bank or pipeline between points A & B. The costing for each activity should include a ll costs for the labor and materials or equipment required to complete the activity. For example, concrete construction activities should include al l costs for the forming, placing of reinforcement, placing concrete and curing. The cost fo r pipeline construction activities should include materials, equipment and installation including pipeline supports or thrust blocks. The excavation and backfill for a pipeline or structure may be separate activities. The Contract Price breakdown shall include the itemized costs for the plant establishment and any maintenance services to be performed before the final project acceptance is made. No non-construction activity shall be cost loaded.

D. The CONTRACTOR shall use cost load ed construction activities from the Construction Schedule as a Schedule of Values. Each construction activity shall be encoded to its bid item and a sort provided for each bid item totaling the cost loaded amount. The total of the Cost Loaded amounts for each bid item shall equal the amount bid for that item. The total of the Schedule of Values shall equal the current Contract value at all times. At any time during the progress of the Work of the Contract the INSPECTOR reserves the right to review the cost loading of the Schedules of Values a nd direct necessary revisions. When requested by the INSPECTOR, the CONTRA CTOR shall provide all information necessary to substantiate the cost loading.

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E. Attached are samples of the Schedule of Values. The City will provide project specific Schedule of Values for the CONTRACTOR to use throughout the project at the Preconstruction Meeting. The Sc hedule of Values must be used by the CONTRATRACTOR at the time of each progress payment.

END OF SECTION

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CONSTRUCTION SCHEDULE 01321-1

SECTION 01321 CONSTRUCTION SCHEDULE

1. THE REQUIREMENT

A. It is expressly understood and agreed th at the time of beginning, the rate of progress, and the time of completion of the Work are of the essence of this Contract.

B. The CONTRACTOR’S representative in ch arge of scheduling is required to attend all meetings pertaining to scheduling and progress of the Work.

C. The CONTRACTOR shall submit to the ENGINEER 3 hard copies and the electronic file of the CONTRACTOR'S C onstruction Schedule (the schedule) at the time of the preconstruction meeting. Th e schedule shall be either a Critical Path Method (CPM) Network or a detailed Bar Chart with the critical path clearly shown. If the CPM network option is used, then Primavera Project Management or Microsoft Project shall be the scheduling software. If a detail Bar Chart is used, Microsoft Excel shall be the software ut ilized. The schedule shall include the following:

1. Activity ID,

2. Activity Description,

3. Start date for each activity,

4. Finish date for each activity,

5. Original duration,

6. Predecessor,

7. Successor,

8. Percent Complete,

9. Remaining Days.

A minimum of seven (7) calendar days fo r review of each schedule. Schedule activities shall be of sufficient detail to assure adequate planning has been done for proper execution of the Work and such that, in the sole judgement of the ENGINEER, it provides an appropriate basis for monitoring progress. The schedule shall begin with the date of issuance of the Notice to Proceed and conclude with the date of Final Completion shown in the Contract. Submittal and approval of the schedule in accordance with the requirements of this Section is a condition precedent to the issuance of any payments under this Contract. Once the schedule is approved it will become the baseline schedule and must be shown and compared on all subsequent schedule submittals.

D. Float, slack time, or contingency within the schedule (i.e., the difference in time between the project's early completion date and the required Contract Completion date), and total float within the schedule, is not for the exclusive use of either the CITY or the CONTRACTOR, but is a jo intly owned expiring resource available to and shared by both parties. Pursuant to this float sharing requirement, use of Redlans Regular Meeting of 09-05-2023
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float suppression techniques shall be cause for rejection of the schedule and any revisions or updates.

E. Time extensions shall not be granted nor delay damages paid until a delay occurs which is beyond the control and without the fault or negligence of the CONTRACTOR and its Subcontractors or Suppliers, at a ny tier, and which extends actual performance of the Work beyond the current C ontract completion date and the completion date project ed by the current, approved, updated schedule. If the delay occurs al ong a path, which the current approved Construction Schedule update projects late completion prior to addition of any CITY caused delay, then the time extension allowed will be only for the additional delay demonstrated by the a pproved Time Impact Analysis. Time extensions shall be granted only if they are clearly demonstrated by the CONTRACTOR through the submittal, within seven (7) calendar days after the delay occurs, of a Time Impact Analysis which demonstrates the estimated impact on the end date of the Work; is based upon the updated Construction Schedule current as of the month the delay occurred; and demonstrates that the delay cannot be mitigated, offset, or eliminated thr ough such actions as revising the intended sequence of Work or other means.

If a time extension if gr anted by the CITY, the update d schedule reflecting the change shall become the baseline and be reflected schedule and must be shown and compared on all subsequent schedule submittals.

Since float time within the Construc tion Schedule is jointly owned, it is acknowledged that CITY caused delays on the project may be offset by CITY caused time savings (e.g. critical path submittals returned in less time than allowed by the Contract or approval of substitution requests which result in a savings of time to the CONTRACTOR). In such an event, the CONTRACTOR shall not be entitled to receive a time extension or delay damages until all CITY caused time savings are exceeded and the Contract completion date is also exceeded.

F. If the initial schedule submitted shows comp letion of Work more than thirty (30) calendar days in advance of the Contract completion date, the ENGINEER may, at no cost to the CITY, decrease the Contract duration by issuance of a Change Order which changes appropriate Mileston e Date(s) and the Contract completion date to the completion date reflected on the schedule. Any approved schedule, revision, or update having an early completion date sh all show the time between the early completion date and the Contract completion date as "project float".

G. Comments made by the E NGINEER on the schedule during review will not relieve the CONTRACTOR from complia nce with all requirements of the Contract. The ENGINEER may request that the CONTRACTOR and all major Subcontractors (defined herein as being any Subcontractor, Sub-Subcontractor, or Supplier with five (5) percent or more of the value of the Contract) participate in Redlans Regular Meeting of 09-05-2023
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review of any schedule submission. All revisions shall be submitted within seven (7) calendar days after the ENGINEER’S review.

H. Two copies of an updated schedule shall be submitted to the ENGINEER for approval with the submittal of each C ONTRACTOR'S monthly payment request or the monthly payment request will be w ithheld. For those activities started but not yet completed at the time of submittal, the updated schedule shall reflect the percentage complete, as agreed between the CONTRACTOR and the INSPECTOR, and an estimate of the rema ining duration. The monthly update of the schedule shall include an updated ba r chart with logic arrows or network diagram and include the same additional da ta as required by Section 1.C. If the CPM network option is used, the schedul e shall be calculated using remaining durations and the progress override option. The monthly update shall also include a complete, hard copy list of all the changes made from the previously approved submittal. If the schedule is done using Primavera, use a Claim Digger report for the list of changes.

I. The submittal of an updated schedule which meets the requirements of this Section, accurately reflects the status of the Work (f or all previously accepted activities), and incorporates all approved changes into the schedule, shall be a condition precedent to the processing of the monthly payment application. (Actual and/or forecast dates for status of additional submittal cycles shall be added without the prior approva l of the Engineer.) U pdated schedules shall also be submitted at such other times as the ENGINEER may direct. Upon approval of a Change Order or issuance of a noti ce to proceed with a change, the approved change shall be reflected in the next schedule update.

J. If completion of any part of the Work, de livery of equipment or materials, or submittal of CONTRACTOR submittals is behind schedule and will impact the end date of the Work, the CONTRACTOR shall submit a written recovery plan acceptable to the ENGINEER for completi ng the Work by the current Contract completion date, if requested by the ENGINEER.

K. As a condition precedent to the release of any retained funds, the CONTRACTOR shall, after substantial completion of the Work has been achieved, submit a certified, final schedule which accurately reflects the manner in which the project was constructed and includes actual start and completion dates for all activities on the schedule.

END OF SECTION
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SECTION 01322 CONSTRUCTION PROGRESS PHOTOGRAPHY

1.1 GENERAL

A. Required: Provide photographs taken at the Jobsite at the specified stages of Contracted Work in accordance with provisions of this Section.

1. The Contractor shall provide the City with photos with addresses identifying each property location, th e direction the phot ograph was taken (facing North, South etc).

2. Take first photographs just before CONTRACTOR starts any work operations at the Jobsite.

3. Take final photographs when all Contracted Work has been completed, regardless of time interval since previous photographs were taken.

1.2 SUBMITTALS

Except as otherwise directed by the ENGINEER, submit all photograp hs electronically on a CD/DVD organized by phase of construction and location.

1.3 QUALITY ASSURANCE

Photographs and prints to be of professiona l quality; clear, in focus, with high resolution and sharpness, and with minimum distortion.

END OF SECTION

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CONSTRUCTION STATUS REPORTS 01323-1

SECTION 01323 CONSTRUCTION STATUS REPORTS

1.1 REQUIREMENTS

A. Daily Status Report

The Contractor shall complete a daily report indicating manpower, major equipment, subcontractors, unusual o ccurrences and etc., involved in the performance of the work. The daily report shall be co mpleted on forms prepared by the Contractor and approved by the City and shall be submitted to the Project Manager at the conclusion of each work week.

The Contractor shall also have workers on the project sign in and out each day on the City of Redlands Daily Sign In Sheet which shall state the name, times in and out and the work performed by each worker on the project each day. The completed Daily Sign In Sheets shall be submitted to the City of Redlands Project Manager at the end of each work week. Fa ilure to submit daily reports and daily sign in sheets to the Project Manager on a weekly basis will result in a possible and temporary suspension of work until reports are submitted.

B. Weekly Status Report

During the construction phase of the Work, the CONTRACTOR shall submit weekly written status reports to th e ENGINEER and the INSPECTOR. The report shall contain a record of inspectio ns and tests, not performed by CITY forces, for all Work accomplished subseque nt to the previous report and shall include the following information:

1. Type of work under way during the time frame of the report (e.g., earthwork, concrete work, struct ural steel erection, equipment manufacturing, component installation).

2. Inspections and tests, and location of inspections and tests that were made.

3. Results of inspections.

4. Reports of tests performed, including those specified, with the results of the tests, and acceptance criteria, including failures and remedial action to be taken. Test results, including all co mputations, shall be attached to the report form. Where test results cannot be completed by the time the report is submitted, a notation shall be made that the test was performed, including the approximate expected date that test results will be reported.

5. Report of any nonconforming items/ac tivities. Nonconformance report forms designed solely for this purpose shall be utilized.

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6. Results of inspections of material and equipment done upon their arrival at the Jobsite and prior to their incorpor ation into the Work. This includes, but is not limited to, compliance with approved submittals, damage, and proper storage requirements.

7. Offsite quality control activities.

8. Instructions received from the ENGINEER or INSPECTOR.

9. In all cases, the report must be verified and signed by the CONTRACTOR'S representative. Th e verification is to contain the statement that all supplies and materi als incorporated in the Work are in compliance with the terms of the Contract except where noted.

C. 3 Week Look Ahead Schedule

During the construction phase of the Work, the CONTRACTOR shall submit 3 Week Look Ahead reports to the ENGINEER at the weekly progress meetings or as directed by the ENGINEER. The report shall include the following information:

1. Type of work under way during the time frame of the report (e.g., earthwork, concrete work, struct ural steel erection, equipment manufacturing, component installation).

D. Miscellaneous Submittals

CONTRACTOR shall prepare a Daily Construction Report recording the following information concerning events at the job-site and submit original copies to the ENGINEER at weekly intervals for approval:

1. List of Subcontractors and S ub-Subcontractors at the site , types of works and job location.

2. Count of CONTRACTOR’S personnel at the site , name, type of work, hours completed and job location.

3. Construction equipments at the site.

4. High and low temperatures, general weather conditions.

END OF SECTION

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SUBMITTALS 01330-1

SECTION 01330 SUBMITTALS

1.1 THE REQUIREMENT

A. The CONTRACTOR shall furnish a schedule and list of all required submittals to the ENGINEER, including required submittals by all Subcontractors.

B. Wherever called for in these Specifications or on the plans, or where required by the ENGINEER, the CONTRACTOR shall furnish to the ENGINEER for review, two (2) hard copies and one el ectronic (PDF) copy of each submittal.

The term "submittal" as used herein shall be understood to include detail design calculations, design drawings, shop drawings, fabrication and installation drawings, erection drawings, lists, graphs, operating instructions, catalog sheets, data sheets, samples, and similar items. Unless otherwise required, said submittals shall be submitted to the ENGINEER at a time sufficiently early to allow review of same by the ENGINEER and to accommodate the rate of Construction Progress required under the Contract without delaying the Contract Work and with due regard for the possibility of resubmittals. All submittals shall be in English.

C. All design or shop drawings or othe r submittals shall be accompanied by a transmittal form for each submittal. A ny submittal not accompanied by such a form may be returned, at the ENGINEER'S discretion, for resubmittal.

D. Normally, a separate transmittal form shall be used for each specific item or class of material or equipment for which a submittal is required. Transmittal of a submittal of various items using a single transmittal form will be permitted only when the items taken together constitute a manufacturer's "package" or are so functionally related that expediency indi cates a review of the group or package as a whole. A multiple-page submittal sha ll be collated into sets, and each set shall be stapled or bound, as appropriate, prior to transmittal to the ENGINEER.

E. Shop Drawings shall show in detail the si ze, sections, and dime nsions of all the member(s); the arrangement and construc tion of all connections and joints; all holes, straps, and other fittings required for attaching work and other pertinent details. When required, engineering computations shall be submitted. The CONTRACTOR shall be responsible for delivering reviewed copies of shop Drawings to all others whose work is dependent thereon. The CONTRACTOR shall maintain at the site of the Project, at all times, a complete file of approved Shop Drawings and manufacturers' data for this Project.

F. Except as may otherwise be provided here in, the ENGINEER will return prints of each submittal to the CONTRACTOR , with its comments noted thereon, within twenty (20) calendar days following their receipt by the ENGINEER. It is considered reasonable that the CONTRACTOR shall make a complete and acceptable submittal to the ENGINEER by the second submission of a submittal Redlans Regular Meeting of 09-05-2023
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item. The CITY reserves the right to withhold moneys due the CONTRACTOR to cover additional costs of the ENGINEER'S review beyond the second submittal. Submittal will be returned to the CONTRACTOR with one of four (4) markings:

1. If a submittal is returned to the Contractor marked "NO EXCEPTIONS," formal revision and resubmission of said submittal will not be required.

2. If a submittal is returned to th e Contractor marked "EXCEPTIONS NOTED," formal revision and resubmission of said submittal will not be required, unless specifically requested.

3. If a submittal is returned to th e Contractor marked "RETURNED FOR CORRECTION," the Contractor shall revise said submittal and shall resubmit the originally required number of copies of said revised submittal to the Engineer.

4. If a submittal is returned to the Contractor marked "NOT ACCEPTABLE," the Contractor shall revise said submittal and shall resubmit the originally required number of copies of said revised submittal to the Engineer.

G. All Work for which Shop Drawings are required shall be performed in accordance with the reviewed and approved copies. Fabrication of an item shall not commence before the ENGINEER has reviewed the pertinent submittal and returned the copies to the CONTRACT OR marked either "NO EXCEPTIONS TAKEN," or "MAKE CORRECTIONS NO TED“. Revisions indicated on submittals shall be considered as changes necessary to meet the requirements of the Contract Documents and shall not be taken as the basis for claims for extra work.

H. All CONTRACTOR submittals shall be carefully reviewed by an authorized representative of the CONTRACTOR pr ior to submission to the ENGINEER.

Each submittal shall be dated, signed, and certified by the CONTRACTOR as being correct and in strict conforman ce with the Contract Documents. No consideration for review by the ENGINEER of any CONTRACTOR’S submittal will be made for any items which have not been so certified by the CONTRACTOR. All noncertified subm ittals will be returned to the CONTRACTOR without action taken by the ENGINEER, and any delays caused thereby shall be the total responsibility of the CONTRACTOR.

I. Should the Shop Drawings or manufacturer s data (for submittals required by the Standard Specifications or the specificati ons) show variations from the Contract requirements, the CONTRACTOR shall make specific mention of such variations in the letter of transmittal, in order that, if acceptable, suitable action may be taken for proper adjustment of the Contract; otherwise the Redlans Regular Meeting of 09-05-2023
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CONTRACTOR will not be relieved of th e responsibility for executing the work in accordance with the Contract Documents, and the approved submittals.

J. The ENGINEER’S review of CONTRACT OR’S submittal shall not relieve the CONTRACTOR of the entire responsibil ity for the correctness of details and dimensions and conformance to the Sp ecifications. The CONTRACTOR shall assume all responsibility and risk for any misfits due to any errors in the submittal. Any fabrication or other work performed in advance of the receipt of accepted submittals shall be entirely at the CONTRACTOR’S risk and expense.

The CONTRACTOR shall be responsible for the dimensions and the design of adequate connections and details.

K. CONTRACTOR’S Coordination:

1. ENGINEER will return and will not review unrelated submittals.

2. The CONTRACTOR may be required to provide drawings, setting diagrams and similar information necessary for proper coordination of Contracted Work. Such data shal l remain between the CONTRACTOR and CONTRACTOR’S Subc ontractor and will not be reviewed by the ENGINEER unless specifically called for in the Contract Documents.

3. ENGINEER will not review any re quired Structural Shop Drawings, Structural Calculations , etc., not prepared or signed by a State of California licensed ENGINEER.

4. ENGINEER will return and will not review any submittal requiring coordination with other submittals until such other submittals or required information is received by the Consultant or ENGINEER.

L. CONTRACTOR’S Submittals: CONT RACTOR’S submittals required for performance of Contracted Work, sha ll include, but are not limited to, the following:

1. Schedule of Values for all Lump Sum items within the Proposal.

2. Construction Schedule and Notificati on to ENGINEER of completion of each milestone or percentage increment of the Work as required.

3. Submittal Schedule

4. Daily Construction Reports

5. Shop Drawings and Structural Calculations.

6. Manufacturer’s Data and Specifications.

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SUBMITTALS 01330-4

7. Samples

8. Templates

9. Certificate of Compliance

10. Construction Photographs

11. Substitutions

12. Record Drawings and Record Project Manual

13. Operation & Maintenance Manuals

14. Stock Materials, Spare parts, tools

15. Material Testing Results

16. Maintenance Logs and Maintenance Schedule.

M. CONTRACTOR shall conform to the provisions of the Contract Document and as may be specifically directed by the ENGINEER.

1. Preparation and processing of submittals shall be coordinated with Contracted Work operations, which include fabrication, purchasing and delivery of work items so as not to delay Contracted Work operations.

2. In each copy of the Submittal, mark every applicable material, product, equipment, manufacturer’s data, product information, color samples, rating or values, part and model numbers , etc. by red color circle. Each of the submittal items must be clearly distinguishable from other unrelated or similar items listed in the Manufacturer’s Catalog or Technical Specifications, Manuals, etc.

N. Coordination and Submittals:

1. Carefully review and coordinate all aspects of each item being submitted.

2. Carefully review contract drawings a nd technical sections, verify all work as laid out or indicated meeting the applicable codes and standards.

3. Ensure ample time for reviewing and processing of the submittals by the CITY or other authorized agencies, delays resulting from improper and untimely submittals shall be the responsibility of the CONTRACTOR.

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SUBMITTALS 01330-5

4. Verify that all such submittal items conform to the Project Manual requirements noted in the Technical Sections.

5. Verify all site conditions and provide all required dimensions and measurements in Shop Drawings.

6. Where necessary, review the CITY’S comments, make changes and resubmit to local gover ning agencies for a pproval. Furnish the ENGINEER copies of the approved plans or drawings for review.

O. CONTRACTOR shall affix to each subm ittal, the CONTRACTOR’S signature certifying that required c oordination has been perf ormed and include on an attached label for processing and recording action taken, noting the following:

1. Name of the Project

2. Date of the Submittal

3. Name and address of Consultant

4. Name and address of the CONTRACTOR

5. Name and address of the Subcontractor(s)

6. Name and address of the Supplier

7. Name and address of the Manufacturer

8. Reference to Specification Section Number and Title

9. Reference to Drawing Sheet Number and detail(s)

10. Submittal Number

11. Priority Number and expected return date.

END OF SECTION
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CONSTRUCTION INFORMATION SIGNS 01581-1

SECTION 01581 CONSTRUCTION INFORMATION SIGNS

1.1 THE REQUIREMENT

The City shall provide the Contractor with all required construction information signs for the project. The signs shall be installed at th e locations noted in the plans, if included, or as otherwise directed by the Engineer. If th e project consists of numerous sites, the construction information signs shall be relocat ed to each site as work progresses. The construction signs shall be installed the sa me day work commences on any construction site. If the sign is not installed prior to c onstruction work beginning at a subsequent site, the City will install the information signs at the Contractor’s expense.

The installation of each sign shall be the re sponsibility of the co ntractor to include mounting posts, hardware and any related incidentals to ensure the sign is placed in a safe and secure manner. For any sign required for multiple site projects, where the sign is frequently relocated and not anticipated to be installed in the ground on posts, the Contractor shall provide a Type III barricade for mounting. The contractor shall obtain approval from the Engineer following installation of the construction information sign. If the signs are installed in the ground with posts, proper vertical clearance shall be provided. The minimum vertical clearance shall be six feet within a parkway area and seven feet within the sidewalk.

The construction information sign shall remain visible at all times. The contractor shall replace stolen signs at their expense and main tain the signs, ensuring all graffiti, soil, paint, etc. is removed from the sign imme diately. Upon completion of the project, each sign shall be removed and returned to the City. If the sign is not returned to the City at the completion of the project in the origin al condition, the cost of the sign shall be withheld from the final progress payment.

The Contractor shall notify Underground Servi ce Alert (Dig alert) at least 2 working days, but not more than 14 calendar days, prior to performing any excavation.

Full compensation for furnishing all labor, e quipment, materials, and tools required to perform the tasks noted above, and as ordere d by the Engineer, shall be considered as being included in the various Contract items of work a nd no separate or additional compensation will be allowed therefore.

END OF SECTION

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MOBILIZATION 01721-1

SECTION 01721 MOBILIZATION

1.1 THE REQUIREMENT

A. General

Whether Mobilization is incl uded as a Contract Bid Item in the Bid Proposal Form or specified as part of the lump sum in the Contract Documents, the cost of labor, equipment, materials and incidentals for doing all the wo rk in mobilization (in advance of construction operations and not directly attributable to any specific bid item) shall be included in the C ontract Price Brea kdown and progress payment estimate. If there is no mob ilization bid item the CONTRACTOR shall submit to the INSPECTOR for approval th e Contract Price Breakdown with the amount established for mobilization.

Mobilization shall include, but not be limited to, the following items, all as required for the proper performance and completion of the Work:

1. Obtaining all permits, licenses, insura nce, and bonds. Providing copies to the ENGINEER.

2. Moving onto the Jobsite all of CONT RACTOR’S plant and equipment as required.

3. Erecting temporary buildings and other construction facilities.

4. Installing temporary construction power and wiring.

5. Establishing fire protection system for its temporary facilities.

6. Developing construction water supply.

7. Providing field office trailers for the CONTRACTOR, complete with all specified equipment, furnishings, utility services and required approvals from the CITY.

8. Providing sanitary facilities or connec ting to onsite sanitary facilities as specified.

9. Providing for potable water facilities as specified. This includes a means by which all on site CONTRACTOR, Subcontractor or supplier personnel can wash their hands with soap.

10. Arranging for, and erection of, CONT RACTOR’S work and storage yards and sheds.

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MOBILIZATION 01721-2

11. Submitting all required Subcontractor insurance certificates and bonds.

12. Posting all CAL/OSHA required notices and establishment of safety programs.

13. Furnishing of Construction Schedu le, Contract Price Breakdown and Submittal Schedules.

14. Erecting all temporary fencing, includi ng removal and disposal of existing temporary fencing.

END OF SECTION
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DEMOBILIZATION 01740-1

SECTION 01740 DEMOBILIZATION

1.1 THE REQUIREMENT

A. General

Whether Demobilization is included as a Contract Bid Item in the Bid Proposal Form or specified as part of the lump sum in the Contract Documents, the cost of labor, equipment, materials and incidentals for doing all the work in demobilization (upon completion of all contract work and not directly attributable to any specific bid item) shall be included in the Contract Price Breakdown and progress payment estimate. If there is no demobilization bid item the CONTRACTOR shall submit to the INSPECT OR for approval the Contract Price Breakdown with the amount established for demobilization.

Demobilization shall include, but not be li mited to, the following items, all as required for the proper performance and completion of the Work:

1. Moving off of the Jobsite all of CONTRACTOR’S plant and equipment as required.

2. Dismantling and removing all temporar y buildings and ot her construction facilities.

3. Dismantling and removing all temporary construction power and wiring.

4. Removing all sanitary facilities from the work site.

5. Remove all waste, debris , and rubbish caused by construction operations within the work area, adjacent properties and public roads.

6. Materials and equipment shall be removed from the site as soon as they are no longer necessary. Before the final inspection, th e site shall be cleared of equipment, unused material s and rubbish so as to present a satisfactory clean and neat appearance. All cleanup costs shall be included in the CONTRACTOR’S Bid.

7. Dismantling and removal of all temporary fencing.

8. Provide City with all required As-Built drawings.

9. All required Corner Records have b een filed with the County and all copies provided to the City per Section 01722 Surveying.

10. All items noted within the final inspection (“Punchlist”) have been completed to the satisfaction of the City.

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DEMOBILIZATION 01740-2

11. All project photographs as require d within Section 01322 Construction Progress Photography have been provided.

12. Notice of Completion (NOC) will not be filed until all work is complete per this Section 01740.

END OF SECTION
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TECHNICAL SPECIFICATIONS
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PROTECTING EXISTING UNDERGROUND UTILITIES 02222-1

SECTION 02222 PROTECTING EXISTING UNDERGROUND UTILITIES PART 1 - GENERAL
A. Description
This section includes materials and procedures for protecting existing underground utilities.

B. Related Work Specified Elsewhere

1. General Conditions
PART 2 - MATERIALS
A. Replacement in Kind
Except as indicated below or as specifically authorized by the Owner's Representative, reconstruct utilities with new material of the same size, type, and quality as that removed.

B. Vitrified Clay Sewer Pipe and Couplings
For sewer pipe 8 inches in diameter or under, replacement shall consist of plain-end pipe conforming to ASTM C 700. Compression couplings shall conform to ASTM C 594, band seal couplings or equal. Use at least two lengths of pipe in crossing the trench section as shown on the details in the
drawings.

PART 3 - EXECUTION
A. General

1. Replace in kind street improvements, such as curbs and gutters, barricades, traffic islands, signalization, fences, signs, etc., that are cut, removed, damaged, or otherwise disturbed by the construction.

2. Where utilities are parallel to or cross the construction but do not conflict with the permanent work to be constructed, follow the procedures given below and as indicated in the drawings. Notify the utility owner 48 hours in advance of the crossing construction and coordinate the construction schedule with the utility owner's requirements. For utility crossings not shown in the drawings, refer to the General Conditions and the instructions of the Owner's Representative for guidance.

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PROTECTING EXISTING UNDERGROUND UTILITIES 02222-2

3. Determine the true location and depth of utilities and service connections which may be affected by or affect the work. Determine the type, material, and condition of these utilities. In order to provide sufficient lead time to resolve unforeseen conflicts, order materials and take appropriate measures to ensure that there is no delay in work.

4. Expose utilities 1,300 feet in advance of the pipeline construction.

B. Procedures

1. Protect in Place: Protect utilities in place, unless abandoned, and maintain the utility in service, unless otherwise specified in the drawings or in the specifications.

2. Cut and Plug Ends: Cut abandoned utility lines and plug the ends. Plug storm drains and sewers with an 8-inch wall of brick and mortar. Cap waterlines with a cast-iron cap or install a 3-foot-long concrete plug. Dispose of the cut pipe as unsuitable material.

3. Remove and Reconstruct: Where so indicated in the drawings or as required by the Owner's Representative, remove the utility and, after passage, reconstruct it with new materials. Provide temporary service for the disconnected utility.

C. Compaction

1. Utilities Protected in Place: Backfill and compact under and around the utility so that no voids are left.

2. Utilities Reconstructed: Prior to replacement of the utility, backfill the trench and compact to an elevation 1 foot above the top of the ends of the utility. Excavate a cross trench of the proper width for the utility and lay, backfill, and compact.

3. Alternative Construction --Sand Slurry: Sand slurry consisting of one sack (94 pounds) of portland cement per cubic yard of sand and sufficient moisture for workability may be substituted for other backfill materials to aid in reducing compaction difficulties. Submit specific methods and procedures for the review of the Owner's Representative prior to construction.

4. The protection of the utility during construction.

D. Thrust Blocks on Waterlines
Note that restrained joints is the required method of controlling thrust restraint on this project except where shown on the plans or as approved otherwise by the City of Redlands.

1. The Contractor's attention is called to thrust blocks delineated in the drawings for waterlines throughout the project whose thrust is in the direction of the new excavation and, therefore, may be affected by the construction. These waterlines are Redlans Regular Meeting of 09-05-2023
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PROTECTING EXISTING UNDERGROUND UTILITIES 02222-3

owned and operated by the Owner. Protect thrust blocks in place or shore to resist the thrust by a means approved by the Owner and reconstruct. If the thrust blocks are exposed or rendered to be ineffective in the opinion of the Owner's Representative, reconstruct them to bear against firm unexcavated or backfill material.

2. Provide firm support by backfilling that portion of the trench for a distance of 2 feet on each side of the thrust block to be reconstructed from the pipe bedding to the pavement subgrade, with either:
a. Sand-cement slurry (94 pounds of cement per cubic yard). b.

The native material compacted to a relative compaction of 95%.

3. Then excavate the backfill material for construction of the thrust block.

4. Test compaction of the backfill material before pouring any concrete thrust block.

Use Class 560-C-3250 concrete for reconstruction.

E. Adjacent Parallel Utilities

1. The Contractor's attention is called to utilities throughout the project that are parallel to the proposed utility.

2. The position of these utilities is just outside the new construction. Protect these utilities from any disturbances and repair the lines and associated vaults and appurtenances if they are damaged in any way. All costs incurred for protection of these lines or any costs incurred due to the presence of the lines, whether or not they lie within the new construction, shall be borne in full by the Contractor.

END OF SECTION
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RECTANGULAR RAPID FLASHING BEACONS (RRFB) 16561-1

SECTION 16561 RECTANGULAR RAPID FLASHING BEACONS (RRFB) PART 1 - GENERAL
A. Description
This specification is for the Carmanah R920-F Rectangular Rapid Flashing Beacon (RRFB) or approved equal.

Each unit shall consist of a self-contained solar engine that houses the energy management system, on-board user interface, wireless communications, batteries and solar panel. Each pole location shall include two RRFB lightbars installed back to back with a side emitting pedestrian confirmation light on each lightbar on the end facing the street. The system shall conform to all provisions of the MUTCD, Interim Approval IA-21, including all official interpretations issued by the MUTCD.

B. Submittals

1. Submit shop drawings in accordance with Section 01300.

2. Submit manufacturer's data sheet for lightbars, solar engine and solar panel supplied showing dimensions.

3. Submit list of deliverables for each location within the project.

4. Provide one digital copy of operations and maintenance manual prior to completion of the project.

PART 2 - MATERIALS
A. Mechanical Specifications
The solar engine shall be constructed from aluminum and shall be no greater in size than 22” L x 5” D x 16” H. The solar panel shall be integrated to the solar engine. All batteries and electronics shall be mounted in the solar engine, with no external control cabinet or battery cabinet required. A hinged lid shall provide access to the interior of the engine with vandal resistant hardware. Any special tools required to access the interior of the engine shall be supplied to the Engineer. The solar engine shall be vented to provide cooling of the battery and electronic system.

The overall weight of the solar engine assembly (including two batteries but not including light bars or pushbuttons) shall not exceed 40 lbs (18.2 kg).

The solar engine shall be supplied with a fixed tilt angle of 45 degrees and shall be able to be oriented south with no additional mounting hardware.

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RECTANGULAR RAPID FLASHING BEACONS (RRFB) 16561-2

The lightbar housing shall be constructed from aluminum, with black colored powder coating finish, and shall have the approximate dimensions: 24” L x 1.5” D x 4.5” H (61.0 cm L x 3.8 cm D x 11.4 cm H).

The lightbar shall be mounted to the pole using a separate bracket assembly to facilitate mounting two lightbars back to back (bi-directional) with no vertical offset and allow the lightbar to pivot. The lightbar shall be able to pivot by approximately 40 degrees in order to aim the lightbar independent of the wire hole location on the pole.

The lightbar bracket shall be constructed from 3/16” galvanized steel and shall have both banding and bolting mounting options and shall be able to be mounted to all specified pole types.

The lightbar assembly shall open for access to and wiring connections to the LED indicators. LED indicators shall be NEMA 3R rated enclosures.

B. Mounting
The solar engine and lightbar assemblies shall be furnished with mounting hardware for mounting to standard 4” to 4 ½” diameter steel pole.

C. Solar / Battery System
The solar engine shall include one 18V nominal solar panel rated at 30 watts with bypass diode no larger than the footprint of the housing and shall have a hinged top to provide access to the on-board user interface and batteries. The solar engine shall house two 17 amp-hour 12-volt nominal sealed valve-regulated AGM lead-acid maintenance-free batteries. Batteries shall be readily available from multiple suppliers and non-proprietary.

D. Activation
The RRFB shall be pedestrian activated by the use of a pushbutton. The pushbutton station shall be Model XAV2E-LED push button station in conjunction with the XAVCU2 control unit by Polara Engineering or approved equal.

The pushbutton shall be installed at 40” from the finished surface onto the 4.5” diameter RRFB pole or onto the 2.5” diameter push button post, as shown on the plans, per Caltrans Standard Plan ES-7A. One pushbutton shall be supplied with each back to back RRFB location.

The sign for the push button shall be R62E (CA) per 2014 CA MUTCD. The sign shall have a single arrow pointing in the direction of the crosswalk.

E. Signage
All signs shall conform to MUTCD standards. All sign blanks and plaques shall be Federally specified .080 gauge, 5052 aluminum. Unless specified otherwise, sign sheeting shall be 3M™ DG3 diamond grade cubed or equivalent prismatic sheeting, with anti- Redlans Regular Meeting of 09-05-2023
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RECTANGULAR RAPID FLASHING BEACONS (RRFB) 16561-3

graffiti overlay. All sign assemblies shall use provided anti-vandal fasteners and tools to mount components to sign, and sign to fixture. All back to back signs shall be installed with zero offset from each other.

PART 3 - OPERATIONS
A. General
The solar engine shall house an on-board user interface that provides on-site configuration adjustment, system status and fault notification, and system activation information.

The flash duration shall be adjustable in-the-field to one second increments. The initial duration shall be set to 35 seconds. Following startup and testing additional adjustment may be required as specified by the Engineer.

The system shall provide configurable night time intensity settings and shall be able to enable and disable low ambient light dimming.

Flash duration and other in-the-field adjustable settings shall be automatically broadcast to all units in the system, except channel selection which shall be configured on each unit.

B. Operational Specifications
The intensity of the yellow indications shall meet the minimum specifications of the Society of Automotive Engineers (SAE) standard J595 Class I dated January 2005.

The color of the yellow indications shall meet the specifications of SAE standard J578 (Color Specification) dated December 2006.

The solar engine shall have the capacity to operate 300, 20 second activations per day year round with a minimum solar insolation of .94 sun hours per day.

The solar engine shall have the capability to activate other solar engines by wireless communications within 1,000 feet (305 m). The solar engine shall have a minimum of 14 unique channels that can be configured on-site to avoid activation of nearby systems.

The system shall be dimmable during low ambient light conditions using a light sensor.

C. Qualifications
The product shall be FCC certified to comply with all 47 CFR FCC Part 15 Subpart B Emission requirements.

Manufacturer shall provide a 5-year Limited Warranty with the exception of the batteries which shall be covered by a 1-year warranty. Manufacturer must be ISO 9001 certified.

END OF SECTION
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1.844.412.8395 | [email protected]
R920-F
Solar-Powered Rectangular Rapid Flashing Beacon
* U.S. Department of Transportation Federal Highways Administration, Publication No. FHWA-HRT -10-043 - “Effects of Y ellow Rectangular Rapid-Flashing Beacons on Yielding at Multilane Uncontrolled Crosswalks” Rectangular rapid flashing beacons (RRFBs) improve
pedestrian safety by increasing yield rates to 72-96% at crosswalks.*
DThe benchmark for RRFBs, the R920-F meets MUTCD
requirements, including IA-21, and is Buy America
compliant
DCompact and lightweight solar engine
DAudible pushbutton or passive pedestrian activation
DEnergy Balance Report™ (EBR) prepared for every location to ensure battery longevity
Superior Design and T echnology
The R920-F utilizes a self-contained solar engine integrating the Energy Management System (EMS) with an on-board user interface, housed in a compact enclosure together with the batteries and solar panel. A larger solar engine enables the R920-F to work with audible pushbutton stations, passive activation sensors, and remote monitoring, as well as operate at higher intensities and increased activations in challenging environments.

Easy Installation
With its highly efficient and compact design, installation is quick and uncomplicated, dramatically reducing installation costs.

Retrofitting can be done where existing sign bases are used to enhance existing marked crosswalks in minutes, and new installations can be completed without the cost of larger poles, new bases, and trenching.

Advanced User Interface
The R920-F comes with an on-board user interface for quick configuration and status monitoring. It allows for simple in-the- field adjustment of flash pattern, duration, intensity, ambient auto adjust, night dimming, and many more. Settings are automatically sent wirelessly to all units in the system.

Reliable
Designed with Carmanah’s industry-leading solar modeling tools to provide dependable year-after-year operation. We prepare an Energy Balance Report (EBR) for every location.

T rusted for 20+ Y ears
With thousands of installations, Carmanah’s systems are the benchmark in traffic applications and other transportation applications worldwide.

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R920-F
Solar-Powered Rectangular Rapid Flashing Beacon

1.844.412.8395 | [email protected] | carmanah.com

LIGHT BAR CONFIGURATION
Uni-directional Configuration Bi-directional Configuration

IN-THE-FIELD AIMING
Rotate the light bar towards the
incoming vehicle lane, independent
of the wire hole location.

On-Board
User
Interface
(OBUI)
Adjustable system settings with auto-scrolling LED display on our latest EMS System test, status, and fault detection: battery, solar, button, beacon, radio, day/ night
Flash patterns: RFB (WW+S), RFB1 (WW+S legacy), RFB2 (WSDOT), 0.5 sec. alternating (MUTCD), 0.5 sec. unison (MUTCD), 0.5 sec. x3 alternating (MUTCD),

0.1 sec. unison, 0.25 sec. unison, 0.1 sec. x3 quick flashes unison, 0.1 sec. x3 quick flashes alternating, steady on
Input: momentary for pushbutton activation, normally open switch, normally closed switch
Flash duration: 5 sec. to 1 hr.

Intensity setting: 20 to 1400 mA for multiple RRFBs, circular beacons, or LED enhanced signs
Nighttime dimming: 10 to 100% of daytime intensity
Ambient Auto Adjust: increases intensity during bright daytime Automatic Light Control: reduces intensity if the battery is extremely low Temperature correction: yellow beacons
Calendar: internal time clock function
Radio settings: enable/disable, selectable channel from 1 to 14 Output: enabled when beacons flashing daytime and nighttime, or nighttime only E.g., for relay control of overhead lighting
Activation counts and data reporting via OBUI or optional USB connection Beacon
Communication
Encrypted, wireless radio with 2.4 GHz mesh technology
Wireless update of settings from any unit to all systems on the same radio channel User-selectable multiple channels to group different beacons and ensure a robust wireless signal
Communicates with all other Gen III radio-enabled systems including our R820-E, -F, and -G circular beacons
Instantaneous wireless activation: <150 ms
Wireless range: 1000 ft (305 m)
Integrated, vandal-resistant antenna
Energy
Collection
30 W high-efficiency photovoltaic solar panel
45 deg tilt for optimal energy collection
Maximum Power Point Tracking with Temperature Compensation (MPPT-TC) battery charger for optimal energy collection in all solar and battery conditions Energy
Storage
12 V 34 Ahr. battery system
Replaceable, recyclable, sealed, maintenance-free, best-in-class AGM batteries offer the widest temperature range and longest life
Battery design life: +5 yrs.

Tool-less battery change with quick connect terminals and strapping for easy installation
Solar Engine
Construction
Weatherproof, gasketed enclosure with vents for ambient air transfer (NEMA 3R) Lockable, hinged lid for access to on-board user interface and batteries Corrosion-resistant aluminum with stainless steel hardware Raw aluminum finish or yellow, black, or green powder coated Prewired to minimize installation time
High-efficiency optics and EMS = the most compact, lightweight system 39 lb (17.7 kg) including batteries, excluding beacons and pushbutton Environmental
-35 to 165° F (-37 to 74° C) system operating temperature -40 to 140° F (-40 to 60° C) battery operating temperature 150 mph (241 kph) wind speed as per AASHTO LTS-6
Activation
Pushbutton: ADA-compliant, piezo-driven with visual LED and two-tone audible confirmation
Audible pushbutton station: ADA-compliant, piezo-driven with visual LED and customizable voice message confirmation
Passive activation: microwave-based sensor detects pedestrian Warranty 5-year limited warranty, excluding batteries

SYSTEM SPECIFICATIONS

BEACON SPECIFICATIONS
Optical
MUTCD interim approval IA-21 and MUTCDC compliant
Purpose-built light bar optics = maximum efficiency and no stray light Exceeds SAE J595 class 1 intensity by 2.5 to 3x when used as recommended Meets SAE J578 chromaticity
3 in (76 mm) x 7 in (178 mm) clear, UV-rated polycarbonate lens with yellow LEDs High-power LEDs: +90% lumen maintenance (L90) based on IES LM-80 Side-emitting pedestrian confirmation LEDs
Independent, stainless steel mounting brackets make back-to-back installation simple and enable in-field aiming for maximum effectiveness Yellow, black, or green powder coated light bar covers
Specifications subject to local environmental conditions, and may be subject to change.

All Carmanah products are manufactured in facilities that are certified to ISO quality standards. “Carmanah” and Carmanah logo are trademarks of Carmanah Technologies Corp. © 2020, Carmanah Technologies Corp.

Document: SPEC_TRA_R920-F_RevB

SOLAR ENGINE DIMENSIONS
Bottom ViewSide View

16.0”
(40.6 cm)

21.9”
(55.5 cm)

4.7”
(11.9 cm)

2.0”- 2.5” Perforated
Square Pole Mount

2.38” - 2.88” Diameter
Round Pole Mount

4.0” - 4.5” Diameter
Round Pole Mount
Side Pole
Mount

SOLAR ENGINE MOUNTING
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24.0 4.47

5.8 2.55

2.86 A B
.77 TYP.
.49 TYP.
.74

DETAIL A
SCALE 1 : 2

SIDE EMITTER

WITH CLEAR COVER
-BOTH ENDS OF ASSEMBLY

2.13 2.0
.44 TYP.

DETAIL B
SCALE 1 : 2
NOTES:

FOR GENERAL DIMENSIONAL REFERENCE ONLY1.

APPLIES TO BOTH R920 AND SC315 (AC AND SOLAR POWERED) RRFB SYSTEMS.2.

LIGHT BAR COVER COLOR VARIES BY PRODUCT CONFIGURATION - YELLOW 3.

SHOWN.

NOTE:

OPAQUE COVER OPTIONAL
NOTES
1 TYPE YOUR NOTES IN HERE
2 FEEL FREE TO MOVE/RESIZE THIS TABLE
REV ECO # DESCRIPTION DATE DRAWN BY
A FOR REFERENCE ONLY - NOT FOR FABRICATION 10/12/16 JGW B ADD SIDE EMITTER AND IDICATION APERTURE DETAIL 09/28/17 JGW

MATERIAL SEE PART MATERIAL

FINISH N/A
FINISH

SPEC N/A

COLOR N/A
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CAD REFERENCE
Carmanah Technologies Corp.
250 Bay Street
Victoria, BC Canada V9A 3K5
Tel [250] 380-0052
Fax [250] 380-0062

CHANGES SHALL BE INCORPORATED

ELECTRONICALLY BY THE DESIGN AUTHORITY

PDM MAINTAINED DATA
COPYRIGHT © 2012 BY
Carmanah Technologies Corp. Victoria, BC, Canada
ALL RIGHTS RESERVED. NO PART OF THIS

DOCUMENT MAY BE REPRODUCED STORED IN A

RETRIEVAL SYSTEM, OR TRANSMITTED IN ANY

FORM, WITHOUT THE WRITTEN PERMISSION OF
Carmanah Technologies Corp.

PROPRIETARY

ORIGINALLY DESIGNED BY

ORIGINALLY DRAWN BY

CHECKED BY DATE
DATE
DATE
Jeff Walton 5/30/2012
10/12/2016

THIRD ANGLE PROJECTION
DOC # DATE
10/16/11

DOC REVISION
JGW
A
SC315/R920 LIGHT BAR

GENERAL ARRANGEMENT
DIMENSIONS IN: INCHES
Redlans Regular Meeting of 09-05-2023
962 of 1115
Range SummaRy
Publication no: uS-nP-RS-004 • march 2008
Publication No: US-NP-RS-004 • March 2008 - Subject to revisions without prior notice E & OE Redlans Regular Meeting of 09-05-2023
963 of 1115
Publication no: uS-nP-RS-004 • march 20082 www.enersys.com FOOTNOTES:
* FR: UL94-VO, Flame Retardant Case and Cover (Oxygen index 28) + Height is top cover. Overall Height, including terminal is dependent on the terminal configuration Recognized by UL File No. MH16464
NOTE: All dimensions are +/- 0.08 inches (2mm); Weights are +/- 5% GENESIS™ NPH BATTERY SERIES
Type FR Type* Volts Nominal Capacity
(10hr rate-Ah)
Length Width Overall Height
incl. Terminals
Weight Layout Terminal
Illustration
mm (in.) mm (in.) mm (in.) kgs. (lbs)
————— NPH2-12FR
12 2 68 2.68 51 2.01 88 3.46 0.84 1.85 2 A
NPH3.2-12 NPH3.2-12FR 3.2 134 5.28 67 2.64 64 2.52 1.38 3.05 3 A/C GENESIS™ NP BATTERY SERIES
Type FR Type* Volts Nominal Capacity
(20hr rate-Ah)
Length Width Overall Height
incl. Terminals
Weight Layout Terminal
Illustration
mm (in.) mm (in.) mm (in.) kgs. (lbs)
NP1-6 NP1-6FR
6 1.0 51 2.01 42 1.65 57 2.24 0.28 0.61 5 A
NP1.2-6 NP1.2-6FR 1.2 97 3.82 25 0.98 56 2.20 0.30 0.67 1 A NP2.8-6 NP2.8-6FR 2.8 67 2.64 33 1.30 105 4.13 0.59 1.30 5 A/C NP3-6 NP3-6FR 3.0 134 5.28 33 1.30 67 2.64 0.69 1.53 1 A NP3.2-6 NP3.2-6FR 3.2 66 2.60 33 1.30 104 4.09 0.59 1.30 5 A NP3.8-6 NP3.8-6FR 3.8 66 2.60 33 1.30 125 4.92 0.75 1.65 1 A NP4-6 NP4-6FR 4.0 70 2.76 47 1.85 105 4.15 0.80 1.76 5 A/C NP4.5-6 NP4.5-6FR 4.5 70 2.76 47 1.85 105 4.15 0.86 1.90 5 A/C NP5-6 NP5-6FR 5.0 70 2.76 47 1.85 105 4.15 0.95 2.10 5 A/C NP7-6 NP7-6FR 7.0 151 5.95 33 1.30 100 3.94 1.28 2.83 1 A/C NP8.5-6 NP8.5-6FR 8.5 98 3.86 56 2.20 118 4.65 1.60 3.53 9 A/C NP10-6 NP10-6FR 10.0 151 5.95 50 1.97 101 3.98 1.99 4.38 1 A/C NP12-6 NP12-6FR 12.0 151 5.95 50 1.97 101 3.98 2.04 4.48 1 A/C NP0.8-12 NP0.8-12FR
12 0.8 96 3.78 25 0.98 61 2.42 0.37 0.82 7 H/I
NP1.2-12 NP1.2-12FR 1.2 97 3.82 48 1.89 56 2.20 0.57 1.25 3 A NP2-12 NP2-12FR 2.0 150 5.91 20 0.79 89 3.50 0.70 1.54 8 B NP2-12-C NP2-12CFR 2.0 182 7.17 24 0.93 61 2.40 0.73 1.61 6 L NP2.3-12 NP2.3-12FR 2.3 178 7.01 35 1.38 67 2.64 1.02 2.15 1 A NP2.6-12 NP2.6-12FR 2.6 134 5.28 67 2.64 66 2.60 1.36 3.00 3 A NP2.9-12 NP2.9-12FR 2.9 79 3.11 56 2.20 105 4.13 1.24 2.73 1 A/C NP3-12 NP3-12FR 3.0 132 5.20 33 1.30 105 4.13 1.18 2.60 1 A/C NP3.4-12 NP3.4-12FR 3.4 134 5.28 67 2.64 67 2.64 1.39 3.06 3 A/C NP4-12 NP4-12FR 4.0 90 3.54 70 2.76 107 4.21 1.70 3.74 1 A/C NP4.5-12 NP4.5-12FR 4.5 90 3.54 70 2.76 107 4.21 1.76 3.88 1 A/C NP5-12 NP5-12FR 5.0 90 3.54 70 2.76 107 4.21 1.81 4.00 1 A/C NP7-12 NP7-12FR 7.0 151 5.95 65 2.56 100 3.94 2.59 5.72 4 A/C NP12-12 NP12-12FR 12.0 151 5.95 98 3.86 100 3.94 4.06 8.95 4 C NP18-12 NP18-12FR 17.2 181 7.13 76 3.00 167 6.57 6.17 13.60 2 D/E NP24-12 NP24-12FR 24.0 166 6.54 175 6.89 125 4.92 9.07 20.00 2 C/D/E NP33-12 NP33-12FR 33.0 197 7.76 131 5.16 158+ 6.22+ 11.79 26.00 1 E/F NP35-12 NP35-12FR 35.0 198 7.80 132 5.20 170 6.69 12.61 27.80 1 F NP38-12 NP38-12FR 38.0 197 7.76 165 6.50 172 6.77 14.59 32.16 2 F/G NP55-12 NP55-12FR 56.3 229 9.02 138 5.43 207+ 8.15+ 18.01 39.70 1 M/G NP65-12 NP65-12FR 65.0 350 13.78 166 6.54 174 6.85 23.63 52.10 2 F/G NP75-12 NP75-12FR 77.5 259 10.20 169 6.65 208+ 8.19+ 26.50 58.42 1 M/G NP90-12 NP90-12FR 90.0 304 11.97 168 6.61 229+ 9.02 31.18 68.74 1 M/G NP100-12 NP100-12FR 100.0 329 12.95 174 6.85 214+ 8.43+ 32.94 72.62 1 J/G NP120-12 NP120-12FR 120.0 407 16.02 173 6.81 235 9.25 38.41 84.68 1 J/G NP150-12 NP150-12FR 150.0 483 19.02 170 6.69 241 9.49 47.13 103.90 1 J/G NP200-12 NP200-12FR 200.0 520 20.47 260 10.24 208 8.19 73.00 160.93 3 K/G Sealed Rechargeable, Valve Regulated Lead-Acid Batteries

GENERAL SPECIFICATIONS
DATASAFE™ NPX BATTERY SERIES
Type FR Type* Volts Watts/Cell to

1.67 End Voltage
Nominal
Capacity
(20hr
rate-Ah)
Length Width Overall Height
incl. Terminals
Weight Layout Terminal
Illustration
mm (in.) mm (in.) mm (in.) kgs. (lbs)
NPX-35-6 NPX-35-6FR
6 35W/Cell 8 151 5.95 33 1.30 100 3.94 1.43 3.15 1 A/C
NPX-50 NPX-50FR 50W/Cell 13 151 5.95 50 1.97 100 3.94 2.09 4.60 1 A/C NPX-25 NPX-25FR
12 23W/Cell 5 90 3.54 70 2.75 107 4.21 1.95 4.30 1 A/C
NPX-35 NPX-35FR 35W/Cell 8 151 5.95 65 2.56 100 3.94 2.75 6.06 4 A/C NPX-80 NPX-80FR 80W/Cell 20 181 7.13 76 2.39 167 6.57 6.35 14.00 2 D/E NPX-100 NPX-100FR 95W/Cell 28 166 6.54 125 4.92 175 6.89 9.70 21.38 2 D/E NPX-135 NPX-135FR 135W/Cell 33 197 7.76 131 5.16 158+ 6.22 11.94 26.32 1 E/F NPX-150 NPX-150FR 150W/Cell 40 197 7.76 165 6.50 172 6.77 14.29 31.50 2 F/G Torque Specifications:

M5 bolt: 26.6 lbf.in (3Nm) +/- 5%
M6 bolt: 44.31 lbf.in (5Nm) +/- 5%
M5 receptacle: 35.4 lbf.in (4Nm) +/- 5%
M6 receptacle: 65 lbf.in (6.8Nm) +/- 5%
Redlans Regular Meeting of 09-05-2023
964 of 1115
INCH = MM

0.472 11.99

0.250 6.35

0.236 5.99

0.187 4.75

0.130 3.30

0.079 2.01

0.020 0.51
Publication no: uS-nP-RS-004 • march 2008
Range Summary
3 www.enersys.com

TERMINAL ILLUSTRATION

LAYOUT ILLUSTRATION
4321
7 8 96
5 Faston Tab: 187
Charging
• Standby use: Apply constant voltage charging at 2.275 volts per cell (or 2.25–2.30VPC).
• Cyclic use: Apply constant voltage charging at 2.40-2.50 VPC.

Initial charging current should be set at less than 0.25CA. • Top charge: Product in storage (ambient temperature 25°C/77°F) r
equires a top charge every six months. Apply constant voltage at

2.40 volts
per cell, initial charging current should be set at
less than 0.1CA for 15 to 20 hours.

Discharge
• Stop operation when voltage has reached the minimum
permissible voltage. Recharge immediately.
• Do not operate at 6CA or more current continuously.

Storage
• Always store battery in a fully charged condition.
• If battery is to be stored for a long period, apply a recovery top-char
ge every 6 months.
• Store batteries in a dry and cool location.

Temperature
• Keep within ambient temperatures of –15°C to +50°C
for both charging and discharging.

Incorporating battery into equipment
• Encase battery in a well ventilated compartment.
• Avoid installing battery near heated units such as a transformer. • House the battery in the lowest section of the equipment enclosur
e or rack to prevent unnecessary battery temperature rise.

Others
• Avoid terminal short circuit.
• DO NOT expose to open flame.
• Avoid setting batteries in environments which can cause dir
ect contact to gasoline, paint thinner, organic solvents, synthetic resins, oil, etc.

Faston Tab: 187 Faston Tab: 250 M5 Bolt Fastened Terminal INCH = MM

0.250 6.35

0.187 4.75

0.124 3.15

0.098 2.49

0.059 1.50

0.031 0.79

0.020 0.51

0.004 0.10
INCH = MM

0.313 7.95

0.250 6.35

0.180 4.57

0.098 2.49

0.059 1.50

0.031 0.79

0.020 0.51

0.004 0.10
INCH = MM

0.472 11.99

0.453 11.51

0.217 5.51

0.079 2.01

A B C D
INCH = MM

0.709 18.01

0.551 14.00

0.256 6.50

0.236 5.99
M5
M6 Bolt Fastened Terminal
M6
M6 Threaded ReceptacleM5 Threaded Receptacle
INCH = MM

0.530 13.46

0.420 10.67

0.310 7.87

0.230 5.84

0.160 4.06

E F G H
JST No. VHR-2N
INCH = MM

0.870 22.01

0.550 13.97

0.430 10.92

0.230 5.84
INCH = MM

1.100 27.94

0.910 23.11

0.510 12.95

0.390 9.91

0.330 8.38
INCH = MM

1.024 26.01

0.910 23.11

0.430 10.92

0.335 8.51

0.315 8.00
INCH = MM

0.860 21.84

0.530 13.46

0.430 10.92

0.295 7.49
M10 Bolt Fastened TerminalTyco. 1-480318-0 M8 Bolt Fastened Terminal “Camcorder” Terminal

I J K L
INCH = MM

0.806 20.47

0.760 19.30

0.690 17.53

0.630 16.00

0.394 10.01

0.335 8.50
Note:

Dimensions are in inches (mm)
Tolerances are
± 0.02 in. for dimensions < 5mm
± 0.04 in. for dimensions ≥ 5mm
± 0.08 in. for all height dimensions
unless otherwise specified.

M8
M8 “Universal” Bolt Fastened Terminal
M
Redlans Regular Meeting of 09-05-2023
965 of 1115
EnerSys
P .O. Box 14145
Reading, PA 19612-4145
USA
Tel:
+1-610-208-1991
+1-800-538-3627
EnerSys Europe
Zurich,
Switzerland
Tel: +41 (0) 44 215 74 10
EnerSys Asia
Guangdong,
China
Tel: +86 755 2689 3639
Distributed by:
www.enersys.com
© 2008 EnerSys. All rights reserved.

Trademarks and logos are the property
of EnerSys and its affiliates unless
otherwise noted.

RELATIONSHIP BETWEEN CHARGING VOLTAGE AND TEMPERATURE
Ambient Temperature Charging Time (Hours)
Number of Cycles
Life (Year)
TESTING CONDITIONS: FLOATING VOLTAGE: 2.25 TO 2.30V/CELL AMBIENT TEMPERATURE: 20ºC TO 22ºC (68ºF TO 72ºF)TESTING CONDITIONS: DISCHARGE CURRENT: 0.17C Amp. (F .V. 1.7V/CELL) CHARGING CURRENT: 0.09C Amp.

CHARGING VOLUME: 125% OF DISCHARGED

CAPACITY

AMBIENT
TEMPERATURE:
20º C (68ºF TO 77ºF)

CYCLE SERVICE LIFE IN RELATION TO DEPTH OF DISCHARGE NP SERIES

CHARGING CHARACTERISTICS

FLOAT SERVICE LIFE NP SERIES

NP SERIES
Curves at 25ºC (77ºF)

DISCHARGE CHARACTERISTICS
Publication No: US-NP-RS-004 • March 2008 - Subject to revisions without prior notice E & OE Redlans Regular Meeting of 09-05-2023
966 of 1115

5.9 3.8
1-1/2-11 NPSM THREAD
7 X 5/16-18 X 1.25" HEX HEAD BOLT
304 STAINLESS STEEL

LOCK RING

KEY SLOT

1.79 R1.21
R1.46

2.03 2.53
NOTES:

FOR GENERAL REFERENCE ONLY1.

COMPATIBILITY:2.

2.0-2.5 INCH SQUARE POST•

2.38-2.88 INCH ROUND POLES•
MATERIAL: ALUMINUM3.

COLOR VARIES BY PRODUCT CONFIGURATION - NATURAL FINISH SHOWN4.

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TOP OF POLE MOUNT
2-2.5 INCH SQUARE, 2.38-2.88 INCH ROUND
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CAD REFERENCE
Carmanah Technologies Corp.
250 Bay Street
Victoria, BC Canada V9A 3K5
Tel [250] 380-0052
Fax [250] 380-0062

CHANGES SHALL BE INCORPORATED

ELECTRONICALLY BY THE DESIGN AUTHORITY

PDM MAINTAINED DATA
COPYRIGHT © 2019 BY
Carmanah Technologies Corp. Victoria, BC, Canada
ALL RIGHTS RESERVED. NO PART OF THIS

DOCUMENT MAY BE REPRODUCED STORED IN A

RETRIEVAL SYSTEM, OR TRANSMITTED IN ANY

FORM, WITHOUT THE WRITTEN PERMISSION OF
Carmanah Technologies Corp.

PROPRIETARY

ORIGINALLY DESIGNED BY DESIGN DATE

THIRD ANGLE PROJECTION
DIMENSIONS IN: INCHES
Redlans Regular Meeting of 09-05-2023
967 of 1115
84 2.5
R920-F, 15-WATT SOLAR ENGINE

UNIVERSAL ROUND POLE AND

SQUARE POST
ADAPTER (NOTE 4)

BACK-TO-BACK
30" X 30" W11-2 SIGNS

BACK-TO-BACK RRFB LIGHT BARS

WITH SIDE EMITTER
W16-7PL 24"X12" LEFT DOWN ARROW
42 TBD
W16-7PR 24"X12" RIGHT DOWN ARROW
SEE NOTE 9
NOTES:

FOR GENERAL DIMENSIONAL REFERENCE ONLY1.

DIMENSIONS IN PARENTHESIS ARE FOR REFERENCE ONLY2.

POLE CONFIGURATION AND HEIGHT VARIES BY APPLICATION - 2.5 IN SQ. PERORATED STEEL 3.

TUBING SHOWN
SOLAR ENGINE MOUNT TYPE VARIES BY CONFIGURATION - 2.0-2.5 IN SQ., 2.38-2.88 RND - 4.

UNIVERSAL ADAPTER SHOWN
LIGHT BARS CAN BE BANDED OR BOLTED TO POLE OR POST5.

LIGHT BARS CAN BE CONFIGURED FOR 1,2,OR NO SIDE EMITTERS6.

LIGHT BAR COVER COLOR VARIES BY PRODUCT CONFIGURATION - BLACK SHOWN7.

SOLAR ENGINE CHASSIS COLOR VARIES BY PRODUCT CONFIGURATION - NATURAL FINISH SHOWN8.

PUSH BUTTON TYPE VARIES BY CONFIGURATION - POLARA iNX APS WITH SIGN FRAME SHOWN9.

W11-2, APS CONFIGURATION
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GENERAL ARRANGEMENT
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Carmanah Technologies Corp.
250 Bay Street
Victoria, BC Canada V9A 3K5
Tel [250] 380-0052
Fax [250] 380-0062
COPYRIGHT © 2020 BY
Carmanah Technologies Corp. Victoria, BC, Canada
ALL RIGHTS RESERVED. NO PART OF THIS

DOCUMENT MAY BE REPRODUCED STORED IN A

RETRIEVAL SYSTEM, OR TRANSMITTED IN ANY

FORM, WITHOUT THE WRITTEN PERMISSION OF
Carmanah Technologies Corp.

PROPRIETARY

THIRD ANGLE PROJECTION
DIMENSIONS IN: INCHES
Redlans Regular Meeting of 09-05-2023
968 of 1115

DIMENSIONS STANDARD SPECIFICATIONS
Technology
Dimensions -LED module
Dimensions - Housing
Protrusion from pavement
Housing depth (incl.sub base)
Daytime visible
Snowplowable
Housing - LED module
- Housing
Sealing
Load rated
Operating temperature
Lens
LED face
LEDs per unit
LED color
Light intensity
Activation
Power

Controller
Wiring
MUTCD compliant
Active LED
150mm x 125mm (5.9”x 5”)
175mm (7”)
3 mm (.12”) or Flush Mount option
65mm (2.56”)
Yes, to 3000 ft (dimmable by PWM at night)
Yes, with Flush Mount option
Stainless Steel
Aluminum
IP68
5,000 kg compression
-20C to +50C
Boron/glass
Uni-directional
16 Amber, Red, Green, White, or bi-color
Over 3,500,000 cd/m2
Optional
Hardwired; Low voltage
AC, DC models ; 2.5w (nominal)
Microprocessor; (sold separately)
18 AWG direct burial or drain equipped conduit
2 or 3 wire con/f_igurations
YES

OPTIONS
LED Colour : Amber, Red, Green,
White, or bi-color

Special Voltages
Passive Activtion Systems
Integration with traffic control
devices.

Addressable chip for control
(chasing, /f_lashing, etc.)
150 mm
125 mm

30.5 mm
Housing
LaneLight MLK150
LED-Illuminated In-Road Marker System UNI DIRECTIONAL
TM
Redlans Regular Meeting of 09-05-2023
969 of 1115
Specification: Lighted Pedestrian Crosswalks

Date: 03/01/2015

DESCRIPTION

The system consists of the materials for the installation of a hardwired LaneLight In-Roadway Illuminated Marker System to be used for the pedestrian crossing in (Location), at (Site) to alert motorists that they are approaching an active pedestrian crossing occupied or about to be occupied by one or more pedestrians.

The installer’s responsibilities would consist of installing the In-Roadway Illuminated Marker System and auxiliary components such as LED signs, pushbuttons, and the construction of facilities to support the system, as outlined in these specifications and in strict adherence to the manufacturer’s installation requirements as outlined in, but not limited to, the manufacturer’s installation instructions.

PRIOR TO INSTALLATION
Several utilities may exist in the area; any and all utilities’ locations shown in any plans should be considered approximate. The installer shall be responsible for calling the appropriate authority and all affected utility companies prior to any drilling or excavation on this project.

The installer shall stake all proposed accessible push button station locations, bollard locations, ground box locations, conduit, and pole locations after utility locations are finalized. The engineer having authority must approve these locations prior to any drilling or excavation on the project.

The in-roadway lights shall conform to the current edition of the MUTCD.

Roadside beacons or LED signs shall conform to the current edition of the MUTCD, or bear interim approval.

WARRANTY
System components shall have a warranty period of 5 years against manufacture defects and failure under normal use.

Redlans Regular Meeting of 09-05-2023
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TECHNICAL SPECIFICATION
High Performance LED In-Roadway Marker: ITEM LaneLight model MLK150 uni directional Amber LED).

IMPORTANT: If the installer wishes to submit an alternate system for an approved equal, specifications of the proposed alternate that conform to the following specifications shall be submitted to the Engineer having jurisdiction at least twenty (20) working days prior to the bid opening date as determined in the bid solicitation notice. No proposed “equal” product proposed after the ten day advance will be accepted, and it is therefore assumed the successful bidder on this project will install the specified product if no approval has been issued by the Engineer Having Jurisdiction.

IN-ROADWAY LIGHTS
Mechanical Characteristics – Upper Housing
Nominal Dimensions – diameter = 150mm; height = 30.5mm, Assembly Material – Heat treated, M8x20 DIN912 cast A4 stainless steel or equal, bi-directional) configuration,
IN-ROADWAY PROFILE SHALL NOT EXCEED 0.125 INCHES ABOVE
PAVEMENT SURFACE.

Lens – prismatic- Borofloat hardened glass, 2 per marker; NO PLASTIC LENS OR BODY COMPONENTS SHALL BE EXPOSED TO TRAFFIC.

All electrical terminations shall occur within the marker housing; under no circumstances shall any electrical connection be made in the pavement outside the marker housing. Connection housing shall accommodate further encapsulation of the wiring connectors, and all connectors shall be encapsulated.

Tested - Water ingress to IP68.

LED Module attached to the base with two stainless steel high grade screws; Removal/replacement of the upper housing shall be capable of being accomplished in five minutes or less.

Mechanical Characteristics – Lower Housing
Nominal Dimensions – diameter = 7 inches (178.5mm); housing height = 1.375 inches (35mm).

Material – Corrosion-resistant aluminum alloy or equal, Tested - Minimum of 45,000 kg compressive strength,
Install depth w/wiring sub base – 2.75 inches (65mm)

Optical Characteristics
Bulbs – 16 (sixteen total, eight per lens) proprietary ITEM specification, ultra bright design
Colormetrics: Amber, white, green, red: to comply with MUTCD specifications Daytime visibility – range: to exceed 3000 feet regardless of ambient light conditions.

Electrical Characteristics
Supply Voltage: 12 to 48VDC,
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Power consumption /marker: 2.5W daytime amber/ 2W daytime white, Feedback Voltage: <24VDC,
PWM Amplitude: <24VDC at 500Hz,
Ambient temperature range: -30C to 65C
Installation into Roadway
One 3/8” slot to be cut, 2 1/2” depth; and 7” or 8” diameter round holes, 2 3/4” depth round cores cut, centered over the slot where markers are to be placed. To avoid risk of stress fractures being produced by ingress into the road surface,

ONLY ROUND CORE HOLES ARE TO BE MADE IN THE PAVEMENT FOR INSTALLATION OF THE ROAD MARKERS, WITHOUT EXCEPTION.

The uppermost part of the LED module shall be mounted flush with the pavement surface, to the rear of the opening in the pavement where the LED module is located. WITHOUT EXCEPTION, NO DEFLECTORS OR OTHER PROTECTIVE

APPARATUS SHALL BE REQUIRED FOR PROTECTION OF THE LED
MODULE.

Mounting and Bedding; ITEM approved resilient-setting Epoxy Resin ITEM- Flex or factory approved equal.

PERIPHERAL CONTROL EQUIPMENT

LaneLight Controller; NEMA Mk5 (for stand-alone system) or Mk6 (for signal interface or rack mounted-stand alone)

Process Control Unit (PCU)
Supply Voltage 12 to 48VDC (typically 24V DC or 48V DC) OR 110 to 240 volts AC with factory supplied power converter.

Transient/Inrush current limiting – internal on all outputs.

Overload –internal, auto-reset circuit breakers on outputs, selectable amperage thresholds on two channels

Power Factor Correction – provided, Power Output limiting – 120%; Short Circuit – Continuous protection, intermittent cycle permitted; Day/ night mode control – automatic photocell activated; Night Brightness Adjust 15%-100%,

ON Time Selector 1 - 60 seconds,

Pattern Mode Selector:

Crosswalk- On, on/off flash, 60/40 flash, pulsed flash, or “Emergency Vehicle” pulse/alternating flash

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Logic inputs for connecting sequential pedestrian detectors to determine direction of pedestrian travel
Inputs for sequential contact closure for calculation of a trigger speed of approaching traffic
Programmable auxiliary contacts (optional) to provide control to external signaling devices.

Prioritiz
ation of traffic flow (optional) after pedestrian service while storing pedestrian calls.

Accessible log files for historical data retrieval.

Seven day timer override of input start and time-out function.

Remote monitoring and configuration capable, Windows GUI software included.

The fully programmable timer function shall be adjustable from within the Windows software when accessing the controller.

Housing: Cabinet back plate (surface) or cabinet rack (standard rack 4 unit height) mount.

Redlans Regular Meeting of 09-05-2023
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PERIPHERAL ACTIVATION EQUIPMENT
Push-to-Walk Assemblies
Standard Push Button Quantity 2;
Polara Bulldog BDLM3 2” ADA equipped with Frame and 5x7 R10-(type) Sign Pelco SE series, inductive or electromechanical 2” ADA, equipped with Frame and 5x7 R10-(type) Sign
Polara Model X annunciating pushbutton system with dynamic volume level control, Polara XAVCU2-DC controller, proprietary cable system Redlans Regular Meeting of 09-05-2023
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IN-ROAD WIRING SYSTEM
LaneLight control cable –18/3, 0.31” o.d. (nominal), with dry water block system and tinned conductors, outer jacket labeled “LANELIGHT XW”.

LaneLight pushbutton/Photobollard cable –18/4, 0.31” o.d. (nominal), with dry water block system and tinned conductors, outer jacket labeled “LANELIGHT PPB”.

LaneLight 3/8” Mini-conduit equipped with drain tees and LaneLight AWG22 wire with PPB wiring run in a separate conduit (typical concrete installation) Sub-Base Encapsulation – 3M Scotchcast 8882, or equal.

Waterproof connectors: Silicon filled w/cap; 3M 314, 316IR; or ITEM engineer approved equal.

POWER SUPPLY
AC (Grid) Powered System
System powered by 120 volts line voltage; converted to 24 volts DC by manufacturer designed and supplied device.

Solar Powered System ITEM SP1, SP2, SP3 or SPECIAL, to be determined by the manufacturer.

System shall be solar powered with manufacturer designed and supplied solar/battery power package. The system shall consist of a single solar panel and pole mount, solar charge regulator, circuit breakers for panels, batteries, and load, terminal strip for all connections pertaining to the solar power equipment, two batteries capable of providing (15)(30) days autonomy; NEMA cabinet with #2 lock, with LaneLight controller and any auxiliary activation controllers or equipment interfaces capable of being mounted within.

Cabinet shall be supplied with mounting hardware for a 3.5” to 4.5” OD pole.

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Solar Controller with MaxiMuM
Power Point traCking
Morningstar’s SunSaver MPPT solar controller with TrakStar Technology™ is an advanced maximum power point tracking (MPPT) battery charger for off-grid photovoltaic (PV) systems. The controller features a smart tracking algorithm that maximizes the energy harvest from the PV and also provides load control to prevent over discharge of the battery.

The SunSaver MPPT is well suited for both professional and consumer PV applications. Its charging process has been optimized for long battery life and improved system performance. This product is epoxy encapsulated for environmental protection, may be adjusted by the user via four settings switches or connection to a personal computer, and has an optional remote meter and battery temperature sensor. key Features and Benefits:

Maximizes energy harvest
Our TrakStar MPPT Technology features:
• peak efficiency of over 97%
• almost no power losses
• recognition of multiple power peaks during shading
or mixed PV arrays
• excellent performance at low solar insolation levels
use of high Voltage Modules
Enables the use of high voltage and thin film modules
for off-grid battery charging.

Converts 36V or 24V PV arrays
Provides a means to use up to a 36V PV array to charge
either a 24V or 12V battery.
lower System Cost
Less expensive than other MPPT controllers and is
affordable in smaller PV systems up to 400Wp. Allows
system costs to be reduced by down-sizing the PV
array, using on-grid or thin film modules and decreasing cable sizes.

Diversion Control Capability
May be programmed to control charging using an
auxiliary DC resistive load.
includes load Control
Automatically disconnects loads when the battery has
been discharged to a low state of charge.

Smaller Size
Mechanical dimensions are less than other MPPT
controllers, making it easier to install in equipment
enclosures.
highly reliable
Efficient electronics, a conservative thermal design and tropicalization result in high reliability and long life.

Fully adjustable
User selection via on-board switches or PC connection.
extensive electronic Protections
Fully protected against most system errors and faults.
longer Battery life
Efficient MPPT tracking and 4-stage charging increases
battery life.

More information
The status LED’s and optional meter provide extensive
controller and system data.

Data logging
Records key operating parameters of the PV system
and includes 30 days of data logging.

SOLAR CONTROLLER

SUNSAVER MPPT
TM
15 amps at
12/24 Volts DC
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warranty: Five year warranty period. Contact Morningstar or your authorized distributor for complete terms. 1098 washington Crossing road
washington Crossing, Pa 18977 uSa
tel: +1 215-321-4457 Fax: +1 215-321-4458
e-mail: [email protected]
website: www.morningstarcorp.com
PRinTED in USA 219E-R1-4/08
authorizeD MorningStar DiStriButor:
teChniCal SPeCiFiCationS

S O L A R C O N T R O L L E R

SUNSAVER MPPT
TM
electrical
• Peak Efficiency 97.5%
• Nominal Battery Voltage 12 or 24 volts
• Max. Battery Current 15 amps
• Battery Voltage Range 7-36 volts
• Max. PV Open Circuit Voltage 75 volts
• Nominal Max. PV Input
12 volt battery 200 Watts
24 volt battery 400 Watts
• Output Rating 15 amps load control
• Self Consumption 35 milliamps
• Transient Surge Protection 4 x 1500 Watts
environmental
• Operating Temperature –40°C to +60°C
• Storage Temperature –55°C to +100°C
• Humidity 100% non-condensing
• Tropicalization Epoxy encapsulation
Conformal coating
Marine rated terminals
electronic Protections
• PV: Overload, Short Circuit, High Voltage
• Load: Overload, Short Circuit
• Reverse Polarity: Battery, PV and Load
• Lightning and Transient Surges
• High Temperature
• Reverse Current at Night
Battery Charging
• Battery Types Gel, Sealed, AGM,
Flooded
• 4 Stage Charging Bulk, absorption, float,
equalize (optional)
• Temperature Compensation
Coefficient
–5mV/°C / cell (25°C ref)
Range –30°C to +60°C
Set points Absorption, float,
equalize
Mechanical
• Dimensions 16.9 x 6.4 x 7.3 cm

6.6 x 2.5 x 2.9 inch
• Weight 0.60 kg / 1.3 lbs
• Power Terminal 16 mm2 / #6 AWG
• Enclosure Die cast aluminum
with plastic cover
options
• Remote Meter
• Remote Temperature Sensor
• PC MeterBus Adapter
• DIN Rail Mounting Clips
Certifications
• CE Compliant
• RoHS Compliant
• Manufactured in a certified ISO 9001 facility
SOLAR COnTROLLER
MPPT Advantage

BATTERY

VOLTAGE
RANGE
MPPT
Charging
PV I-V
Curve
Non-MPPT
Charging
WAT TS
10 15V ~17V
Voltage
Current
17 Vmp
SS-MPPT Efficiency (12 Volts)
98%
96%
94%
92%
90%
88%
86%
84%
82%
80%
0 25 50 75 100 125 150 175 200
Output Power (Watts)
Efficiency (%)
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Let’s Get Home SAFE

INSTALLATION
MANUAL
MLK150 In-Road LED-Illuminated Markers
DC Power, Asphalt Installation

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MLK150 In-Road LED-Illuminated Markers Installation Manual PM0002Rev3-LLInstallation-Asphalt-DC - ii - © 2018 Intelligent Traffic Equipment Marketing Ltd.

Copyright and Disclaimer
THIS DOCUMENT IS SUBJECT TO CHANGE WITHOUT NOTICE. Intelligent Traffic Equipment Marketing (ITEM)/LaneLight has made every effort to ensure that this document contains accurate and current information for the equipment described herein, however, ITEM/LaneLight does not warrant or guarantee that the information contained herein is either complete or accurate in every respect, and the reader hereby protects, indemnifies and holds harmless ITEM/LaneLight together with its directors, officers, employees and agents from and against all liability for personal injury, death or property damage to any person arising directly or indirectly from the use by the reader of the information contained in the document. “LaneLight” and the LaneLight logo are trademarks of Intelligent Traffic Equipment Marketing Ltd. © 2018 Intelligent Traffic Equipment Marketing (ITEM) Ltd./LaneLight. All Rights Reserved.

Contact Information
Corporate Head Office
Unit 16-
755 Vanalman Avenue
Victoria, BC V8Z 3B8
Canada
[email protected]
www.lanelight.com
Toll Free: 1-
866-466-4836
Fax: 250-381-4830
Document Version Control
Version Revision Description Reviewed By Approved
By Release Date
0 Initial release MF, GR, FH, DS,
SG
GR 2018-03-28
1 Updated cable info in Table 3 and battery voltage
reading in Table 6, added connector crimping tool
to list in section 2.2, changed LED fixture
protrusion from ‘1/8-1/4 in.’ to ‘less than ¼ in.’
PS as per GR PS 2018-04-10
2 Added instructions and notes regarding the use of
duct seal in sections 4.2, 4.3 and 4.5
FH FH 2018-05-09
3 Addition of section 5.3 Remove Damaged Bolts FH, GR FH, GR 2018-06-28 Document location: I:\Documents\Product Documentation\Product Manuals\LaneLight MLK150 Installation Manuals

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MLK150 In-Road LED-Illuminated Markers Installation Manual PM0002Rev3-LLInstallation-Asphalt-DC - iii - © 2018 Intelligent Traffic Equipment Marketing Ltd.

Table of Contents
1 Important Information and Notifications 1

1.1 Warranty 1

1.2 Customer Responsibility 1

1.3 Safety Symbols 2

1.4 General Warnings and Notices 2

1.5 About this Document 3
2 Overview 4

2.1 General Notes 4

2.2 Installation Package Components 4

2.3 Installation Video 5
3 Preparation 6

3.1 Equipment/Tools Required 6

3.2 Site Preparation 8
4 Installation Procedures 9

4.1 Mark, Cut and Core 9

4.2 Assemble and Position the LaneLight Housing/Cable 11

4.3 Wire the LaneLight LED Fixtures 13

4.4 Aim the LaneLights 14

4.5 Prepare the Site for Epoxy 17

4.6 Mix and Pour the Epoxy 18

4.7 Seal the Junction Boxes 20

4.8 Close and Test the System 21
5 Maintenance 22

5.1 Activities and Schedules 22

5.2 Replace LaneLight Fixtures 22

5.2.1 T
ools Required 22

5.2.2 P
rocedure 22

5.3 Remove Damaged Bolts 25

5.3.1 T
ools Required 25

5.3.2 P
rocedure 25
6 Troubleshooting 27
7 Technical Support 28

7.1 Proof of Warranty 28

7.2 Service Tickets 28

7.3 Replacement Units 28

7.4 Technical Support 28

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List of Figures
Figure 1: Cable channel and core dimensions 9
Figure 2: Cable channel in road 10
Fi
gure 3: Core and cable channel 10
Fi
gure 4: Assembled LaneLights and cable 11
Fi
gure 5: Junction box, LED fixture removed 12
Fi
gure 6: LaneLight LED fixture wiring-3-wire 13
Fi
gure 7: Leveling plate installation 14
Fi
gure 8: LaneLight LED fixture alignment with pavement 14 Fi
gure 9: Aimed LaneLights in crosswalk 16
Fi
gure 10: Epoxy pour 19
Fi
gure 11: Junction box gel 20
Fi
gure 12: LaneLight installed and operational 21
Fi
gure 13: LaneLight extraction 1 23
Fi
gure 14: LaneLight extraction 2 23
Fi
gure 15: Custom LaneLight head extraction tool 24
Fi
gure 16: Drilling damaged bolt 25

List
of Tables
Table 1: Common tools list 6
Table 2: Tool list for cut-and-core installations 7
Table 3: Tool list for cabinet and sign mounting 7
Table 4: Mixing ratio guidelines for epoxy and catalyst 19 T
able 5: Epoxy mixing time guidelines 19
T
able 6: Maintenance activities and schedules 22
T
able 7: Troubleshooting guidelines 27

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MLK150 In-Road LED-Illuminated Markers Installation Manual PM0002Rev3-LLInstallation-Asphalt-DC 1 of 28 © 2018 Intelligent Traffic Equipment Marketing Ltd. 1 IMPORTANT INFORMATION AND NOTIFICATIONS
Thank you for choosing LaneLight. To help ensure many years of trouble-free operation, read this manual carefully and follow its instructions and recommendations. All of us at LaneLight have a continuing interest in road and pedestrian safety and in your full satisfaction with our products.

1.1 WARRANTY
LaneLight provides a 5-year limited warranty on the supplied equipment (excluding batteries) only if the warranty report is completed correctly, signed, and received by LaneLight. To activate your warranty, complete a warranty registration form and fax it or email a scanned copy or photo of it to LaneLight.

Email: [email protected]
Fax: 250-381-4830
NOTE: The warranty period begins from the date of product delivery, not the date the registration form is received.

1.2 CUSTOMER RESPONSIBILITY
The customer is responsible for the following:
 ensuring any electrical devices are installed correctly, safely and as per industry standards  complying with all standards applicable to the project and the work site  performing all system maintenance and operation
 addressing any unit damage caused by improper installation and incorrect wiring  reading all instructions and requirements in this manual before going to the installation site  contacting LaneLight if there is confusion regarding, disagreement with, or inability to perform a
ny given instruction in this manual
Always keep a copy of this product manual on site.

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1.3 SAFETY SYMBOLS
Watch for these important symbols and paragraphs within this manual:

WARNING: This symbol indicates that serious bodily harm or death may result from failure to adhere to precautions.

CAUTION: This symbol indicates that damage to equipment may result if the instructions are not followed.

NOTE: This paragraph indicates additional information or suggests optimal conditions under which the equipment will operate the most efficiently.

1.4 GENERAL WARNINGS AND NOTICES
WARNING: Solar panels produce DC electricity when exposed to light (natural or artificial) and have the potential to generate enough electricity to shock or burn. To mitigate this risk, cap or insulate the solar panel’s wire ends until power from the panel is required
WARNING: Ensure that all equipment is disconnected and locked out from any power source (AC, solar or battery) during the installation and wiring of the system.

WARNING: Batteries are shipped fully charged and can generate short circuit currents. Use caution with tools and remove all metal accessories/jewelry before handling the batteries.

CAUTION: Inspect all wiring for correct polarity before energizing the system.

CAUTION: LaneLight crosswalks must be controlled only by LaneLight controllers to avoid device damage and warranty loss, ensure electrical safety and code compliance, comply with specifications, mitigate liability, and ensure system longevity and proper operation.

CAUTION: If the system installed is equipped with a surge suppressor, ensure that the surge suppressor’s ground terminal is connected directly to ground; follow appropriate local electrical grounding practices. Use AWG12 wire (minimum) and label the wire accordingly. Do not bend sharply or break the conductors of the grounding wire. Consult the wiring diagram included with the system.

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1.5 ABOUT THIS DOCUMENT
Product manuals may contain any or all of the following information, depending on the product/system:
 System description
 Safety notices
 Installation instructions
 Configuration and setup instructions
 Operation instructions
 Maintenance schedule and tasks
 Troubleshooting information
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MLK150 In-Road LED-Illuminated Markers Installation Manual PM0002Rev3-LLInstallation-Asphalt-DC 4 of 28 © 2018 Intelligent Traffic Equipment Marketing Ltd. 2 OVERVIEW

2.1 GENERAL NOTES
LaneLights are part of an overall crosswalk system.

A LaneLight Crosswalk System typically utilizes two circuits:

1. Output/Activated Devices: AWG18/3LL cable
Examples:
 In-road warning lights (i.e. LaneLights)
 LED-enhanced signs
 Beacons

2. Input/Activation Devices: AWG18/4Act cable
Examples:
 Pushbuttons
 Bollards
 Microwave sensors
 18/8 (e.g. Polara Model X annunciating pushbutton system)

2.2 INSTALLATION PACKAGE COMPONENTS
NOTE: The crosswalk installation package shipped to the project site may contain varying quantities of the following items depending on the plans and drawings supplied by the customer during the quote and purchasing processes:
 LaneLight control cabinet – cabinet type and size may vary depending on location and application
 LaneLight product manuals
 MLK150 LED fixtures
 MLK150 housing with pre-assembled junction box
 Pro’s Kit Round Cable Slitting Tool
 AWG18/3LL direct burial cable conforming to LaneLight specifications  LaneLight 314 hydrophobic gel filled connectors
 LaneLight 314 connector crimping tool
 LaneLight 8882 re-enterable gel
 Leve
ling plates and attachment screws and nuts as required
 Backer rod
 LaneLight STAT-A-FLEX® epoxy and catalyst
 LaneLight approved activation device(s)
 Optional flashing devices (wired or wireless)
NOTE: It is the customer’s responsibility to ensure materials used comply with LaneLight specifications and requirements, are in good condition, and are available in sufficient quantities.

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2.3 INSTALLATION VIDEO
Click the link below to view an installation video that shows an overview of a cut-and-core installation.

An Internet connection is required.

NOTE: The video provides a general overview only. Procedures may vary depending on customer specifications and site conditions. It is necessary to read the manual for complete instructions. https://lanelight.com/installation/

NOTE: Non-conventional LaneLight projects may require a pre-construction teleconference discussion that includes LaneLight representatives, design engineers, and contractors.

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3.1 EQUIPMENT/TOOLS REQUIRED
NOTE: Not all tools listed in this section are supplied by LaneLight; all are required for a complete and proper installation of a LaneLight crosswalk system. This list may not be complete for the specific project and/or installation site. Create a checklist specifically for the project, which may include additional work such as repaving the road, mounting traffic poles, loop cutting and coring, installing activation devices, installing additional devices and side flashers, installing the control cabinet, and painting/finishing the crosswalk.

Table 1: Common tools list
√ Tool
Cable and wire cutters
Cable and wire strippers (Pro’s Kit Round Cable Slitting Tool) Line marking paint
Construction lights (for night work if applicable)
Fish tape
Flat and Philips screwdriver set sizes 00-2
Generator for power tools
Graduated buckets (2 quart/liter bucket or pitcher, 5 gallon/20 liter bucket for mixing)
Industrial vacuum (wet and dry)
Ladder or bucket truck
Masking tape
Measuring tape
Multimeter
Torque wrench
Traffic control plan, personnel, and gear per local codes and regulations Vise grips
Wire crimper (e.g. Scotchlok™ Hand Crimping Tool E-9BM) Water source for cutting and cleaning
Ensure there is a copy of this Installation Manual on site.

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Table 2: Tool list for cut-and-core installations
√ Cut-and-core tools
Asphalt core drill with 8 in. bit
Asphalt cutting saw with 3/8 in. width blade
Drill with paint stirring bit for epoxy mixing
Small to medium demolition hammer with
asphalt bit

For cabinet and sign mounting, if applicable for the project site, the following equipment may be required:

Table 3: Tool list for cabinet and sign mounting
√ Cabinet and sign mounting tools
BAND-IT® tool with minimum 1/2 in. stainless steel banding (3/4 in. recommended)
Drill with step bit from1/2 in.-1 in.

Fish tape
Flat head and Philips screwdriver assortment sizes 00 – 1 Ladder or bucket truck
LaneLight Configuration Utility program (installed onto the laptop before going on site)
Optional: Laptop with Microsoft Windows™ operating system (Windows 10 recommended) to run the LL Configuration Utility program USB A/B cable or Serial/USB adapter, depending on the system controller in use
Wrench assortment from 5/16 – 11/16
3/8 in. ratchet
3/8 in. torque wrench, set to 32 ft. lbs.

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3.2 SITE PREPARATION

WARNINGS: It is the installer’s responsibility to perform any steps outlined in this manual in a safe and legally compliant manner.

Use a traffic control plan.

Follow local codes, laws, and regulations when working on site.

Use appropriate traffic safety gear such as high visibility vests, cones, flags, and signs as required when closing the traffic lanes to install LaneLight equipment.

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MLK150 In-Road LED-Illuminated Markers Installation Manual PM0002Rev3-LLInstallation-Asphalt-DC 9 of 28 © 2018 Intelligent Traffic Equipment Marketing Ltd. 4 INSTALLATION PROCEDURES

4.1 MARK, CUT AND CORE

1. Use appropriate marking tools and a tape measure to mark the LaneLight locations and cable channel to be cut into the road.
 Use site plan and engineering drawings to ensure accuracy.  All work should be carried out to an accuracy of 1/4 in. [5 mm]  The layout markings must remain clear for the duration of the installation.  LaneLight fixture spacing adjustment is possible after layout, but the range of adjustment is limited by available wiring.

Figure 1: Cable channel and core dimensions

2. Cut the channels for the cabling in the pavement.

Width: 3/8 in. [10 mm]
Depth: 2½ in. [64 mm] or 3½ in. [89 mm] where cables for activation devices will share the same channel
The channel must have a consistent width and a flat, smooth base.

NOTE: If a channel is cut more than eight hours prior to LaneLight installation on a traveled road, then insert wood or other material into the channel so that pavement movement will not narrow the width of the cut. This is especially relevant in warmer temperatures, when pavement tends to soften.

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Figure 2: Cable channel in road

3. Core holes for the LaneLight fixtures.

Diameter: 7 - 8 in. [178 - 203 mm]
Depth: 3 in. [76 mm]
NOTE: Use a coring tool that produces a clean core hole with machined perpendicular sides.

4. Vacuum debris out of the channels and cores.

5. Use a jackhammer to break out the cored halves, then smooth the bottom of the hole.

Ensure there are no sharp edges or protrusions.

Figure 3: Core and cable channel

6. Use an industrial wet/dry vacuum and a power washer to clean all loose material from the channels, holes and surrounding road surface.

7. Ensure the channels, holes and surrounding road surface are completely clean and dry before continuing.

CAUTION: Beyond this step, the site, cuts, cored holes, and LaneLight assemblies must remain

dry and clean at all times. Moisture will create electrical shorts, chemical imbalance in the epoxy and gel, and fill in beneath the asphalt and cause lifting and heaving when pavement temperatures drop.

Work should not be carried out when standing water or surface run-off is evident, when it is raining, or when the road or ambient air temperature is less than 34°F [1°C].

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4.2 ASSEMBLE AND POSITION THE LANELIGHT HOUSING/CABLE
WARNING: Power off/lock out the power supply and the controller. Ensure no electrical connections are live for this procedure until indicated.

1. If running cables for activation devices (AWG18/4Act) below the LaneLight control wiring in the same channel, install them now.

NOTE: All cables must be run continuously to the control cabinet (no splicing).

2. Mount the control cabinet on the pole (if not already done).

NOTE: Typical LaneLight control cabinets are mounted with the U- bolt hardware supplied with
the cabinet, however, other cabinet styles may require mounting with bolts or metal banding.

3. Determine the cable lengths required for the entire run of LaneLights.

NOTE: Include the 6 in. [15 cm] required for wiring inside the LED fixtures in the calculations.

4. Insert the LaneLight cable into the junction boxes and up through the base of the housing, leaving a 6 in. [15 cm] length of wire inside the housing.

5. Hand tighten the cable glands on the junction boxes.

CAUTION: Do not over-tighten the cable glands– this could crush the wire inside the cable and create short circuits. Ensure the cable will not slide out of the cable glands.

NOTE: The cable glands are important for protecting the system against moisture.

6. After tightening the cable glands, verify that the cable will not slide out and confirm that it has not been damaged/crushed.

7. Assemble multiple LaneLight bases in strings and dry-fit the entire length (if possible) into the core holes and wiring channels.
 This may be done in sections for traffic control considerations if required.  Cable(s) must not chafe on any edge.
 Cables require 1/4 – 1/2 in. [6-13 mm] of slack between LaneLights.  Too little slack puts tension on the cables.
 Too much slack will allow the cable to float when the epoxy is poured.  Adjust cable slack now if required.

Figure 4: Assembled LaneLights and cable

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8. Apply duct seal to the INSIDE of the cable glands via the junction box to prevent epoxy from entering the junction box through the cable glands when it is poured.

Figure 5: Junction box, LED fixture removed

9. Install the activation devices as per their instructions and run cable(s) to the control cabinet, but do not connect them to the system controller yet.

10. Install any flashers or auxiliary devices as per their instructions and run cable(s) to the control cabinet, but do not connect them to the system controller yet.

Duct seal
The LED fixture is not
shown in this image
for clarity only.

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4.3 WIRE THE LANELIGHT LED FIXTURES

1. In the junction boxes, strip back 4 in. [10 cm] of the cable’s outer jacket to expose the wires.

NOTE: Use the Pro’s Kit Round Cable Slitting Tool supplied in the installation package.

CAUTION: DO NOT damage or penetrate the inner wire insulators. If this happens, discard the cable and use new cable.

2. Use the LaneLight 314 connectors provided to connect the wiring for each LaneLight LED fixture to the controller connected circuit cable.
 All wires inserted into a
connector must be the same color and belong to the same circuit.  All wires must be fully inserted into, and reach the end of, the connector to ensure a secure connection. Tug each wire after crimping to ensure the connection is secure.  Connector buttons must be fully compressed and flat after they are crimped.

Use a crimping tool with parallel facing jaws only (e.g. Scotchlok™ Hand Crimping Tool E- 9BM).

CAUTION: DO NOT use linesman pliers or any pliers with non-parallel facing jaw surfaces.

Figure 6: LaneLight LED fixture wiring-3-wire

NOTE: Wire wrap is applied to the MLK150 fixture wiring at the factory; this does not appear in the image above only to show the 3-
wire configuration clearly. DO NOT REMOVE THE WIRE
WRAP.

3. Connect the AWG18/3LL cable for the LaneLights to terminal blocks in the control cabinet labeled according to the wiring diagram attached in the cabinet or the provided site-specific documentation.

4. Wire and connect all other devices to the control cabinet.

5. Power up the cabinet and the system controller for the LaneLights.

6. Confirm that the LaneLight assemblies illuminate.

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4.4 AIM THE LANELIGHTS
This procedure assumes the LaneLight fixtures are wired and positioned in the cores.

1. Attach the leveling plate to either the LaneLight housing or the LED fixture, depending on the installation type.

NOTE: Leveling plates must fully contact the road surface to provide proper alignment.

Figure 7: Leveling plate installation
Non-snow-plowable (protruding) Snow-plowable (flush)

1. Lay the LED fixture next to the housing.

2. Place the leveling plate on top of the housing.

3. Use the provided cover screws to attach the
leveling plate to the housing.

4. Push the leveling plate to seat the housing in
the core.

1. Carefully insert the LED fixture into the housing.

2. Place the leveling plate on top of the LED
fixture.

3. Use the provided cover screws to attach the
leveling plate to the LED fixture and housing.

4. Push the leveling plate to seat the assembly in
the core.

5. Push the assembly to the rear of the core to
create as much distance as possible between
the core edge and the LED lenses.

CAUTION: If placing the LED fixture into the housing at this point, ensure the wires are not pinched.

CAUTION: DO NOT over tighten the leveling plate screws; doing so could damage the threads in the housing. M8 x 1.25 bolts are used later to secure the LED fixture into the housing.

NOTE: Wire wrap is applied to the MLK150 fixture wiring at the factory. The image above shows all wires for clarity only. DO NOT REMOVE THE WIRE WRAP.

Figure 8: LaneLight LED fixture alignment with pavement Non-snow-plowable Snow-plowable

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The top of the LaneLight housing is level with the
finished pavement; the LED fixture protrudes
above the finished pavement less than 1/4 in.
[<6mm].

The top of the LED fixture is level with the finished
pavement.

2. Using the leveling plate, position the LaneLight fixtures so that the LED fixtures will face oncoming traffic.

If required, the housing can be adjusted by loosening the Philips bolts holding the O-ring of the junction box. When the fixture is positioned correctly, re-tighten the bolts.

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Figure 9: Aimed LaneLights in crosswalk

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4.5 PREPARE THE SITE FOR EPOXY
This section assumes that all required cables and LaneLight fixtures are installed in the required locations and are functional.

1. Power off the LaneLight system at the control cabinet.

2. Verify that duct seal has been applied to the inside of the cable glands via the junction boxes to prevent any epoxy from entering the junction box through the cable glands.

3. Apply masking tape or duct tape on both sides of the cable channels to keep the road clear of excess epoxy.

4. Apply masking tape or duct tape across the cored holes, then cut away the tape from the hole, leaving the road surface at the hole’s perimeter masked off.

5. Apply masking tape to the edges of the leveling plate where the epoxy will be poured into the core.

6. Place the backer rod provided in the installation package on top of the cable(s) in the cable channels.

7. Carefully push the backer
rod down to ensure the cable does not float when the epoxy is poured.

CAUTION: Do not use a sharp object to seat the backer rod - it might puncture the cable and cause a short circuit or other issues.

8. Isolate the cored holes from the cable channel by gently pushing short backer rod pieces vertically into the cable channel above the cable and next to the entrances to the cores.

The intent is to prevent epoxy from flowing out of the cored hole and into the cable channels during the pouring process.

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4.6 MIX AND POUR THE EPOXY

READ ALL CAUTIONS
Power off/lock out the power supply and the controller. Ensure no electrical connections are live for this procedure.

Follow Material Safety Data Sheet (MSDS) guidelines and local codes when handling flammable, explosive, and/or corrosive material.

Open
epoxy containers only in a well-ventilated area.

Read the complete procedure in this manual before mixing the epoxy.

NEVER mix or pour epoxy in a wet environment or if it is raining. Moisture will cause the epoxy to lift and heave when the temperature drops.

Before pouring the epoxy, properly aim and test the LaneLights. Once the epoxy is poured, the PROCESS IS IRREVERSIBLE.

DO NOT substitute either epoxy or catalyst with another product. Approved products are provided.

ONCE THE EPOXY AND CATALYST ARE MIXED, THERE WILL BE ONLY 5 TO 15 MINUTES BEFORE THE EPOXY HARDENS AND CANNOT BE POURED. If the epoxy begins to harden before completion of a pour, do not use it. If the epoxy hardens before the fixture housing void can be filled completely, the fixture will need to be lifted and the hardened epoxy removed. If this requires
pulling the cable out of the housing, the installer must ensure that the cable is re- installed properly.

For each fixture, the epoxy must be poured in one session. If the epoxy is poured in sections, stages, or more than one session per LaneLight, the LaneLights will eventually lift out of the road due to poor adhesion, improper penetration and support beneath the fixture, and moisture.

Depending on the ambient temperature, it may take longer for the epoxy to set after it is poured due to the cooling effect of the pavement in lower temperatures.

Additional mixing guidelines:
 Keep epoxy cans warm, above 65°F [18°C]
 Use a drill-
driven paint mixing paddle and a 1/2 in. AC drill (avoid using cordless drills)  Pre-stir the epoxy resin to an even thickness for 1 minute  Ensure that any solids on the bottom of the containers are mixed in Redlans Regular Meeting of 09-05-2023
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1. Calculate the required amount of epoxy and catalyst to complete the entire pour for a fixture in one session.

Refer to the manufacturer’s instructions for required ratio amounts.

NOTE: The following information is an approximation only. Carefully examine the first batch mixed and adjust as required.

Table 4: Mixing ratio guidelines for epoxy and catalyst Temperature Range Catalyst Epoxy
Over 90°F [32°C] 1/4 bottle 1 gallon
75°F – 90°F [24°C -
32°C]
1/3 bottle 1 gallon
60°F – 75°F [16°C -
24°C]
1/2 bottle 1 gallon
45°F - 60°F [7°C - 16°C] 1 bottle 1 gallon

2. Pre-stir the epoxy resin for at least one minute or until it has a smooth, even consistency.

3. Add the catalyst to the pre-stirred epoxy. Mix thoroughly.

Table 5: Epoxy mixing time guidelines
Temperature Mixing Time
Greater than 70°F [21°C] 1 minute
Less than 70°F [21°C] 2 minutes

4. IN ONE POUR (PER FIXTURE): CAREFULLY pour the epoxy to fill the core void around and beneath the housing hub completely.

Fill to within 1/4 in. [6 mm] of the top of the housing.

CAUTION: Use 5 lb. [2 kg] weights to help prevent the housing hubs and cables from lifting or floating when the epoxy is poured and while it is curing.

Figure 10: Epoxy pour

5. When the epoxy beneath and around the housing is firm, remove the vertical backer rods and proceed to fill the cable channels.

6. Fill cable channels up to the pavement level; remove any excess.

TIP: A piece of straight-edged carboard can be used for scraping away excess epoxy.

7. Once the epoxy is set to the point where a probe will not penetrate its surface, remove the weights and leveling plates from the LaneLight fixtures.

NOTE: If the epoxy is not allowed to cure to its ‘traffic safe ’ point, the fixture will sink, and epoxy
will be tracked over the lenses and the LED fixtures and over the painted lines of the crosswalk.

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4.7 SEAL THE JUNCTION BOXES

1. Verify the system is disconnected from any power source before performing the procedure in this section.

WARNING: Power off/lock out the power supply and the controller. Ensure no electrical connections are live for this procedure.

2. If the LED fixtures were installed into the housing for previous procedures, remove them from the housing now.

3. Ensure that all wire connectors are tucked into the junction box, below the black retention ring.

4. Verify that no epoxy has leaked in through the cable glands.

See section

4.2 Assemble and Position the LaneLight Housing/Cable regarding the application of duct seal in the junction box.

5. Break the membrane between the two halves of the LaneLight 8882 gel pouch.

To do this, roll up one bottom corner of the bag, compressing the contents until the membrane between the two halves bursts and allows the contents to combine.

6. Squeeze and turn the gel pouch to mix well for one (1) full minute.

7. Cut one corner of the pouch and pour the gel into the wiring sub- base opening up to the level of
the black plastic retention ring.
 Pause when the cavity is full to allow air bubbles to escape.  Fill the cavity beneath the black plastic retaining ring up to, and slightly above, the ring.  The gel may require a few seconds to settle.
 The gel requires 30 minutes to 1 hour to set.

Figure 11: Junction box gel

CAUTION: Do not apply electrical power to the system when the gel is in liquid form. Allow the gel to set for one full hour before applying power.

NOTE: Wire wrap is applied to the MLK150 fixture wiring at the factory. DO NOT REMOVE THE WIRE WRAP.

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4.8 CLOSE AND TEST THE SYSTEM

1. Ensure that all wires are clear of the LED engine (black portion underneath the fixture).

2. Ensure that no wiring is pinched between LED fixture and the housing.

NOTE: Pinched wires eventually short circuit and will cause the system to fail.

3. Use compressed air to clear out any dirt or debris from the bolt holes in the housing.

4. Carefully place the MLK150 LED fixture into the housing and align the bolt holes.

5. Thread the provided M8 x 1.25 bolts into the LED fixture, tighten sequentially until hand-tight, then use a torque wrench to tighten the bolts to 32 ft-lbs.

CAUTION: DO NOT UNDER-TORQUE. Loose LaneLight fixtures will result in damage to the fixtures and the wiring.

6. Power up the system and test the LaneLights using the marker test mode at the system controller.

Refer to the product manual for the system controller installed.

7. Record the amperage shown at the controller in the Warranty Report form.

Figure 12: LaneLight installed and operational

8. Leave the work site clean and tidy.

9. Submit the warranty report to ITEM/LaneLight. See section

1.1 Warranty on page 1.

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5.1 ACTIVITIES AND SCHEDULES
This section describes the recommended maintenance activities and schedules.

Table 6: Maintenance activities and schedules
Interval Maintenance Activity
Annually  Access the system controller to determine and record system amperage and voltage.  Inspect for loose LED fixtures/bolts.
 Inspect for eroded epoxy.
 Inspect the general physical condition of all components.

Every 5 Years  Check the battery voltage.
 If the voltage is < 12.5V each at full charge, replace both batteries.

5.2 REPLACE LANELIGHT FIXTURES
Use the procedure in this section to remove and replace a LaneLight fixture.

5.2.1 Tools Required
LaneLight Extraction Kit (ASP-
Extraction Kit), which contains the following:
 1 x Flooring Knife
 1 x Screwdriver
 1 x M8-1.25 Tap
 2 x M10-1.5 x 40mm
 1 x 3/8 in. Hex Socket, 6mm
 1 x 3/8 in. Hex Socket, 8mm

5.2.2 Procedure
CAUTION: NEVER strike an LED fixture near the lenses with any hard object. This will crack the lenses and either destroy the LaneLight fixture or undermine the factory diagnostic process.

1. Use a small screwdriver or blade and compressed air to clean the hex sockets in the LED fixture bolts.

2. Use the M6 hex socket (provided in the extraction kit) and a socket wrench to extract the two bolts.

NOTE: DO NOT use the imperial/SAE equivalent hex wrench. Using imperial/SAE tools might strip the hex bolt and make it harder to extract.

NOTE: If the bolts are damaged, see section

5.3 Remove Damaged Bolts on page 25.

3. Install the M10 extraction bolts (provided in the kit) into the threaded holes of the LaneLight LED fixture.

NOTE: Over-
tightening the M10 bolts can damage the M8 x 1.25 threads beneath it, so chasing these threads prior to re-assembly with the M8 x 1.25 tap included in the kit is necessary and is good practice regardless of whether or not the threads are suspected of having sustained damage.

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4. Avoiding the LED lenses, CAREFULLY strike the LED fixture with the 2 lb. hammer, and the fixture should pop loose.

5. If the fixture did not pop loose in the previous step, use the hooked blade provided in the extraction kit to clean dust, debris, and any buildup between the edges of the LED fixture and the housing.

Figure 13: LaneLight extraction 1

6. Attempt to lift the LED fixture out of the housing.

If it cannot be removed, continue to step 7, otherwise continue to step 10.

7. CAREFULLY drive a
bevel-bladed chisel between the LaneLight LED fixture and housing to a depth of 1/8 in. all around the fixture and the housing.

Figure 14: LaneLight extraction 2

8. Avoiding the LED lenses, CAREFULLY use a 2 lb. hammer to strike the surface of the LED fixture to knock off any calcium buildup, pitting, galling, or corrosion between the LaneLight LED fixture and the housing.

9. If the fixture still cannot be removed, use the custom extraction tool to remove the fixture from the housing.

The custom extraction tool can be obtained from LaneLight or a LaneLight dealer. Contact LaneLight for details.

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If the custom LaneLight fixture extraction tool is required:
a. Leave an M10 bolt in place in the LaneLight LED fixture. b. Orient the extraction tool’s base flange to align with and fully contact the housing’s thin rim.
 DO NOT position the extraction tool’s bottom circular edged base on top of the LED fixture, this will make extraction impossible.
 DO NOT allow the base flange to slip off the housing rim during the process, as this may cause the housing to lift from the pavement during the removal process. c. Line up the space between the fork blades to hold the extruding M10 bolt (included in the kit).
d. Apply downward pressure on the tool’s lever to lift the M10 bolts and force the LED fixture to pop out of the housing. Careful hammer blows on the LED fixture (avoiding the LED lenses) may be required.

Figure 15: Custom LaneLight head extraction tool

10. Once the LED fixture has been removed from the base housing, inspect the fixture. Repair or replace as required.

If the LED fixture must be disconnected:
a. Remove the gel and clean the junction box to access the wire connectors. b. Cut the wires at the edge of the connector, preserving as much wire length as possible.

Do not cut short the wires leading to the LED fixture; do not remove the wire wrap.

11. Clean and chase the threads on the housing with the M8 x 1.25 tap (included in the kit).

12. Use compressed air to blow out any dirt or debris from the bolt holes.

13. If an LED fixture is being replaced or reinstalled, use new LaneLight 314 wiring connectors.

NOTE: NEVER reuse old connectors. Ensure the new connectors are fully and correctly crimped.

Refer to
section 4.3 Wire the LaneLight LED Fixtures on page 13.

14. Tuck the connectors completely into the junction box below the black retention ring.

15. Refill the junction box with LaneLight 8882 re-enterable gel, completely encapsulating the connectors.

Refer to section 4.7 Seal the Junction Boxes on page 20.

16. Inspect the M8 x 1.25 bolts. If the bolts appear damaged (sharp edges or metal slivers on the thread edges), replace them. Damaged threads can cause the bolts to jam in the inserts, at which point they cannot be properly tightened and may break off. Damaged or stripped bolt threads can be very sharp.

17. Install the LaneLight LED fixture into the housing.

CAUTION: Ensure the wires are not crushed or pinched between the fixture and the housing.

Pinched wires eventually short circuit and will cause the system to fail.

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18. Thread the M8 x 1.25 bolts into the assembly, tighten sequentially by hand until hand-tight, then torque to 32 ft-lbs.

CAUTION: DO NOT UNDER-TORQUE. Loose LaneLight fixtures will result in damage to the fixtures and the wiring.

5.3 REMOVE DAMAGED BOLTS
Use this procedure ONLY if the bolts are damaged and cannot be removed with the M6 hex socket supplied in the extraction kit. CAUTION: Correct tools and methods must be used when removing damaged bolts to prevent damage to the LaneLight fixture.

5.3.1 Tools Required
 Replacement bolts
 Drill with cobalt drill bits, 3/16
in. and 1/4 in. (use cobalt bits;
do not substitute other bit
types)
 Ratchet set
 Rapid Tap metal cutting fluid
 Small needle nose pliers
 Small slot screwdriver
 8 mm x 1.25 bottoming or plug
tap
 Torque wrench
 Clean, lint free cloth
 Thread repair kit (if required)

5.3.2 Procedure
If possible, remove the LaneLight head first. If not, continue with bolt removal.

1. Tap a pilot hole in the center of the bolt.

2. Use a 3/16 in. cobalt bit and Rapid Tap cutting fluid and drill down through the center of the broken bolt to a depth of approximately 1 in.

Figure 16: Drilling damaged bolt

3. Use the 1/4 in. cobalt bit and Rapid Tap fluid to chase the hole in the bolt.

4. Tap a very small slot type screwdriver down between the remaining bolt material and the threads of the bolt hole in the LaneLight housing. Work the screwdriver around the circumference of the drilled bolt, forcing the bolt material away from the threads of the bolt hole.

5. Use small needle nose pliers to grip the bolt material and rotate it counter-clockwise to back the bolt material out of the bolt hole.

6. When the bolt has been removed, chase the female threads of the bolt hole in the housing with the 8mm x 1.25 bottoming or plug tap.

If the threads in the housing are damaged, use a thread repair kit such as Heli-Coil (size M8 x

1.25).

7. Use compressed air to remove debris from the bolt hole before installing a new bolt.

Use cobalt bits ONLY.

Titanium or standard drill bits are not suitable for this purpose.

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8. Lubricate the bolt with a drop of water before threading it into the bolt hole.

NOTE: New bolts are always recommended. If re-using old bolts, spin the bolt threads in a clean, lint free cloth and check if there are any metal shards, protrusions or sharp edges. If there are, use new bolts. If new bolts are not available, chase the threads of the existing bolts with an 8 mm x 1.25 die. This is a temporary measure only until new bolts can be obtained.

9. Thread the M8 x 1.25 bolts into the assembly, tighten sequentially by hand until hand-tight, then torque to 32 ft-
lbs.

CAUTION: DO NOT UNDER-TORQUE. Loose LaneLight fixtures will result in damage to the fixtures and the wiring.

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This section describes possible issues and guidelines for actions/solutions.

Table 7: Troubleshooting guidelines
Symptom/Problem Actions/Solutions
General  View the system controller status information. The most common status types are Idle, Activated, Timer, and Error.  Ensure the system is receiving the correct voltage and that there is no unusual current draw.

Constant LaneLight activation  Check the activation device circuit at the system controller.  Disconnect the activation device and observe if the
LaneLights are still active or not.
 Check the timer. If the system controller is counting down from 99 then ‘Time’ mode is activated. Deactivate the timer mode for activation devices within the Configuration menu for the system controller. Refer to the product manual for the system controller.

No LaneLight activation  Check for power to the system.  Check the power circuit for the LaneLights.
 Check the activation device connections.
 Use the system controller’s Diagnostic mode to test marker activation (refer to the product manual for the system
controller)
Error message appears at the system
controller
 Identify the error code. ‘Max Current’ error means there is a short circuit in the system.
 Check the connections on each LaneLight.
 Check for crushed wires.
 Check for water in the junction box.
 Check for missing gel in the junction box.
 Check for improperly crimped connectors. The button must be fully depressed into the connector body.
 It might be necessary to disconnect LaneLights until the source of the problem is located. For efficiency, isolate strings or sections first to determine where the fault is located.
 If replacement of a unit is required, follow the steps described in section 5.2 Replace LaneLight Fixtures and section 4.3 Wire the LaneLight LED Fixtures.

LaneLights activate but do not flash Check the LaneLight connections for an open circuit, or shorted/crushed wiring under the LED fixture or in the
housing.

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7.1 PROOF OF WARRANTY
LaneLight requires a physical copy, scanned copy, photo or fax of your warranty report to be submitted before technical support can be provided.

Fax: 250-381-4830
Email: [email protected]
Attempt the instructions provided in the Troubleshooting section of the product manual before contacting LaneLight.

7.2 SERVICE TICKETS
The simplest way to contact LaneLight for support is by creating a service ticket online:

1. Access the LaneLight online ticket system.
https://ticket.lanelight.com/

2. Create a user name.

3. Provide the project number.

This is usually located on a label on the inside of the main battery box.

Example: 0001.012.0123 City, State/Province

4. Submit a copy of your warranty report.

5. Provide a brief description of the problem, steps taken to solve the problem, and pictures of related equipment.

7.3 REPLACEMENT UNITS
Contact LaneLight for replacement units.
1-866-466-4836

7.4 TECHNICAL SUPPORT
LaneLight can provide technical support via phone to a technician who is working on site, however, you must have a qualified representative present at the site location with a multimeter and appropriate tools. A LaneLight representative may guide you through a series of diagnostic steps to understand the problem and assist you in solving the issue.

Contact LaneLight to discuss details and requirements regarding technical support. 1-866-466-4836
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APPENDIX

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APPENDIX A

CHECKLIST OF LABOR LAW REQUIREMENTS

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CHECKLIST OF LABOR LAW REQUIREMENTS

TO REVIEW AT JOB CONFERENCE MEETINGS

Name (print) Date

Company Project

The Federal and State labor law requirements applicable to the contract are composed of, but not limited to, the following:

1. Payment of Prevailing Wage Rates
The contractor to whom the contract is awarded and its subcontractors hired for the public works project a
re required to pay not less than the specified general prevailing wage rates to all workers employed in the execution of the contract. The contractor is responsible for ascertaining and complying with all current general prevailing wage rates for crafts and any rate changes that occur during the life of the contract.

Information on all prevailing wage rates and all rate changes are to be posted at the job site for all workers to view.

2. Apprentices
It is the duty of the contractor and subcontractors to employ registered apprentices on the public works p
roject under Labor Code Section 1777.5.

3. Penalties
There are penalties required for contractor's/subcontractor's failure to pay prevailing wages and for failure t
o employ apprentices, including forfeitures and debarment under Labor Code Sections 1775; 1776; 1777.1; 1777.7 and 1813.

4. Certified Payroll Reports
Under Labor Code Section 1776, contractors and subcontractors are required to keep accurate payroll r
ecords showing the name, address, social security number and work classification of each employee and owner performing work; also the straight time and overtime hours worked each day and each week, the fringe benefits, and, the actual per diem wage paid to each owner, journey person, apprentice worker or other employee hired in connection with the public works project. Employee payroll records shall be certified and shall be made available for inspection at all reasonable hours at the principal office of the contractor/subcontractor, or shall be furnished to any employee, or his/her authorized representative on request, pursuant to Labor Code Section 1776. Each contractor and subcontractor shall submit its weekly certified payroll reports to the LCR from the agency no less than weekly or within ten days of request. In the event that there has been no work performed during a given week, the certified payroll report shall be annotated: "No work" for that week. Under Labor Code Section 1776(h) there are penalties required for contractor's/ subcontractor's failure to maintain and submit copies of certified payroll records on request. **For projects bidding after April 1, all contractors will need to upload their certified payroll to the Department of Labor Standards Enforcement website. Effective Jan. 1, 2016, ALL projects will require contractors to upload all certified payroll. This requirement is in addition to the request for payrolls by the City of Redlands;

5. Nondiscrimination in Employment
There exist prohibitions against employment discrimination under Labor Code Sections 1735 and 1777.6, t
he Government Code, the Public Contracts Code, and Title VII of the Civil Rights Act of 1964.

6. Kickbacks Prohibited
Contractors and subcontractors are prohibited from recapturing wages illegally or extracting "kickbacks" f
rom employee wages under Labor Code Section 1778.

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7. Acceptance of Fees Prohibited
There exists a prohibition against contractor/subcontractor acceptance of fees for registering any person for p
ublic work under Labor Code Section 1779; or for filling work orders on public works contracts pursuant to Labor Code Section 1780.

8. Listing of Subcontractors
All prime contractors are required to list properly all subcontractors hired to perform work on the public w
orks projects covering more than one-half of one percent, pursuant to Government Code 4100 et seq.

9. Properly Licensed and Registered
Contractors are required to be licensed properly and to require that all subcontractors be properly licensed.

P
enalties are required for employing workers while unlicensed under Labor Code Section 1021 and under the California Contractor License Law found at Business and Professions Code Section 7000 et seq.

Contractors and subcontractors are also required to be registered with the Division of Labor Standards Enforcement to work on public works projects in California. Requirements for registration and penalties for not being registered are found in Labor Code 1773.3.

10. Unfair Competition Prohibited
Contractors and subcontractors are prohibited from engaging in unfair competition as specified under B
usiness and Professions Code Sections 17200 to 17208.

11. Workers Compensation Insurance
Labor Code 1861 requires contractors and subcontractors be insured properly for workers compensation.

12. OSHA
Contractors and subcontractors are required to abide by the Occupational, Safety and Health laws and r
egulations that apply to the particular construction project.

13. Undocumented Workers
Contractors and subcontractors are prohibited by the Federal government against hiring undocumented w
orkers, and must secure proof of eligibility/citizenship from all workers.

14. Itemized Wage Statements
Contractors and subcontractors must provide itemized wage statements to employees per Labor Code 226.

In accordance with Federal and State laws and with the awarding agency contract documents, t he undersigned prime contractor wishes to assure the City of Redlands that it intends to comply with the above-referenced labor law requirements, fully understanding that failure to comply with the above requirements may subject it to penalties as provided above.

C
ontractor City of Redlands

N
ame Printed Name Printed

Signature S ignature

Title Ti tle

D
ate Date
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IMPORTANT NOTICE

New Requirements for Contractors Working on California
P
ublic Works / Prevailing Wage Projects

S
ignificant changes in prevailing wage law have recently been made that affect all contractors working on Public Works Projects within California. Please note the following important information:

CONTRACTOR REGISTRATION REQUIREMENT

By April 1, 2015, all contractors must be registered with the Division of Labor Standards Enforcement (DLSE) to work on public works projects in California.

WHO must register?
All contractors and subcontractors working on public works projects in California must be registered. This includes prime contractors, subcontractors and sole owner/operators- everyone performing labor on a public works project.

WHEN is registration required?
Contractors must be registered with the DLSE to bid on all public works projects that bid after March 1, 2015.

All contractors working on public works projects must be registered by April 1, 2015. Registration is valid until June 30 of each year and may be renewed annually. Registrations are currently being accepted.

WHERE do I register?
Registration is done online at:
https://efiling.dir.ca.gov/PWCR/ActionServlet?action=displayPWCRegistrationForm

HOW MUCH is the fee?
Contractor registration fee is currently set at $300 but may increase each year. This fee shall be paid during the initial registration and each annual renewal.

DO I qualify for registration?
Contractors will need to meet minimum qualification standards to be registered. These include:
• Be properly licensed with the Contractors State Licen se Board for your trade.
• Provide evidence of workers compensation insurance (i f applicable). • Be in good standing (Have no outstanding liabilities for wages, damages, penalties due to an employee or the State, may not be under State or Federal debarment).

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WHAT happens if I don’t register?
Unregistered contractors working on or bidding for public works projects will be subject to an immediate $2,000 fine and the $300 registration fee to continue working on the project. Unregistered contractors may be removed from the project by the Awarding Agency. Contractors found working on public works projects without being registered also risk not being approved for registration by DLSE.

ELECTRONIC CERTIFIED PAYROLL REPORTING REQUIREMENTS

Prevailing wage law has been changed to require contractors to submit certified payrolls electronically to the DLSE.

WHO is required to submit certified payrolls?
All contractors, subcontractors and sole owner/operators will be required to submit certified payrolls electronically to the DLSE.

WHEN do I need to submit certified payrolls electronically? If your project is awarded after April 1, 2015, electronic payroll submission is required immediately.

Otherwise, electronic payroll submission will be required for all projects awarded on or after January 1, 2016.

WHERE do I submit my certified payrolls?
For now, certified payrolls can be submitted by contractors to the DLSE at:
https://apps.dir.ca.gov/ecpr/DAS/AltLogin This website address will change when the DLSE implements their online electronic database system which still has not been developed. Alliant will notify contractors when this system is available.

DO I still need to submit hard copy certified payrolls? The City of Redlands will still require hard copy submission of certified payroll reports per your contract. The requirement to submit certified payrolls electronically to the DLSE does not replace the requirement for contractors to submit payrolls to the City of Redlands.

Contact the City of Redlands regarding any questions you may have regarding the new requirements for contractor registration or online submission of certified payroll: (909) 798-7698.

Redlans Regular Meeting of 09-05-2023
1019 of 1115
PUBLIC WORKS CONTRACT AWARD INFORMATION (DAS-140)
This is not a request for dispatch of apprentices.

Contract award information must be sent to your Apprenticeship Committee if you are approved to train. If you are not approved to train, you must send the information (which may be this form) to ALL applicable Apprenticeship Committees in your craft or trade in the area of the site of the public work.

Go to: http://www.dir.ca.gov/das/PublicWorksForms.htm for information about programs in your area and trade. The information shall be provided to the applicable apprenticeship committee within ten (10) days of the date of the execution of the prime contract or subcontract, but in no event later than the first day in which the contractor has workers employed upon the public work.

Do not send this form to the Division of Apprenticeship Standards.

NAME OF YOUR COMPANY CONTRACTORS STATE LICENSE NO.

MAILING ADDRESS-NUMBER & STREET, CITY, ZIP CODE AREA CODE & TELEPHONE NO.

NAME AND ADDRESS OF PUBLIC WORKS PROJECT DATE YOUR CONTRACT WAS EXECUTED

DATE OF EXPECTED/ACTUAL START OF PROJECT

NAME & ADDRESS OF PUBLIC AGENCY AWARDING CONTRACT ESTIMATED NUMBER OF JOURNEYMAN HOURS

OCCUPATION OF APPRENTICE

THIS FORM IS BEING SENT TO: (NAME AND ADDRESS OF APPRENTICESHIP PROGRAM(S) ESTIMATED NUMBER OF APPRENTICE HOURS

APPROXIMATE/ACTUAL DATES TO BE EMPLOYED

This is not a request for dispatch of apprentices.
*Contractors must make a separate request for actual dispatch, in accordance with Section 230.1(a) California Code of Regulations* Check One of the Boxes Below

1. We are already approved to train apprentices by the
Apprenticeship Committee. We will employ and train under their standards. (Enter name of Committee)

2. We will comply with the standards of
Apprenticeship Committee for the duration of this job only. (Enter name of Committee)

3. We will employ and train apprentices in accordance with the California Apprenticeship Council regulations, including § 230.1 (c) which requires that apprentices employed on public projects can only be assigned to perform work of the craft or trade to which the apprentice is registered and that the apprentices must at all times work with or under the direct supervision of journeyman/men.

Signature Date

Typed Name

Title

Redlans Regular Meeting of 09-05-2023
1020 of 1115

2J

DAS-140 FORM - PUBLIC WORKS CONTRACT AWARD INFORMATION

(Title 8, California Code of Regulations, Section 230)
(
California Labor Code, Section 1777.5 (e))

SUBMIT CONTRACT AWARD INFORMATION

P
rior to commencing work on a contract for Public Works every Contractor shall provide contract award information to the apprenticeship committee for each applicable apprenticeable craft or trade in the area of the site of the public works project that has approved the contractor to train apprentices. Contractors who are not already approved to train by an apprenticeship program sponsor shall provide contract award information to all of the applicable apprenticeship committees whose geographic area of operation includes the area of the public works project. This contract award information shall be in writing on a DAS Form 140, Public Works Contract Award Information or a letter which includes the following information:

(1) Contractor's name, address, telephone number and state license number; (2) The full name and address of the public work awarding agency; (3) The exact location of the public work site;
(4) Date of the contract award;
(5) Expected start date of the work;
(6) Estimated journeyman hours;
(7) Occupation of Apprentice;
(8) Approximate number of apprentices to be employed; and (9) Approximate dates apprentices will be employed.

This information shall be provided to the applicable apprenticeship committee within ten (10) days of the date of the execution of the prime contract or subcontract, but in no event later than the first day in which the contractor has workers employed upon the public work.

Failure to provide contract award information, which is known by the awarded contractor, shall be deemed to be a continuing violation for the duration of the contract, ending when a Notice of Completion is filed by the Awarding Body, for the purpose of determining the accrual of penalties under Labor Code Section 1777.7.

T
HE TOP SECTION OF THE FORM COMPLETELY FILLED OUT will provide the information required pursuant to California Labor Code Section 1777.5 and California Code of Regulations Section 230.1.

L
OWER SECTION OF THE FORM Check an appropriate box (#1, 2 or 3) for your status.

I
n addition to the “ORIGINAL(S)” mailed to all applicable Apprenticeship Committees, a copy of this information shall also be submitted to the City of Redlands.

N
OTE: The filing of a DAS 140 is not a request for the dispatch of registered apprentices Redlans Regular Meeting of 09-05-2023
1021 of 1115

CONTRACTOR FRINGE BENEFIT STATEMENT

Project Name: Project Location: Today’s Date:

Contractor / Subcontractor Name: Business Address:

In order that the proper Fringe Benefit rates can be verified when checking payrolls on the above contract, the hourly rates for fringe benefits, subsistence and/or travel allowance payment made for employees by the employer on the various classes of work are tabulated below. Please Include Apprentice Rates.

Classification: Effective Date:

Subsistence or Travel Pay:
$________________________

EMPLOYER PAID FRINGE BENEFITS

Health & Welfare

$_______________ hr
Paid To:

Name of Plan/Fund/Program:

Address:

__________________________________________________

__________________________________________________
Pension

$_______________ hr
Paid To:

Name of Plan/Fund/Program:

Address:

__________________________________________________

__________________________________________________
Vacation/Holiday

$_______________ hr
Paid To:

Name of Plan/Fund/Program:

Address:

__________________________________________________

__________________________________________________
Training

$_______________ hr
Paid To:

Name of Plan/Fund/Program:

Address:

__________________________________________________

__________________________________________________
Other

$_______________ hr
Paid To:

Name of Plan/Fund/Program:

Address:

__________________________________________________

__________________________________________________

Classification: Effective Date:

Subsistence or Travel Pay:
$________________________

EMPLOYER PAID FRINGE BENEFITS

Health & Welfare

$_______________ hr
Paid To:

Name of Plan/Fund/Program:

Address:

__________________________________________________

__________________________________________________
Pension

$_______________ hr
Paid To:

Name of Plan/Fund/Program:

Address:

__________________________________________________

__________________________________________________
Vacation/Holiday

$_______________ hr
Paid To:

Name of Plan/Fund/Program:

Address:

__________________________________________________

__________________________________________________
Training

$_______________ hr
Paid To:

Name of Plan/Fund/Program:

Address:

__________________________________________________

__________________________________________________
Other

$_______________ hr
Paid To:

Name of Plan/Fund/Program:

Address:

__________________________________________________

__________________________________________________
Supplemental statements must be submitted during the progress of the work should there be an increase or change in rates. Use additional sheets as necessary. (Attach a copy of your most recent premium transmittal (including copy of check submitted) into each of the above plans/funds/programs or a letter from the above plans/funds/programs reflecting current payment status).

I certify under penalty of perjury that fringe benefits are paid to the approved plans, funds or programs as listed above.

Print Name and Title Signature and Date (Wet Signature Required)

Redlans Regular Meeting of 09-05-2023
1022 of 1115

S = STRAIGHT TIME *OTHER – Any other deductions, contributions and/or payments w hether or not included or required by prevailing CE RTIFICATION MUST be completed Form A-1-131 (New 2-80) O = OVERTIME wage determinations must be separately listed. Use e xtra sheet(s) if necessary (See reverse side)

SDI = STATE DISABILITY INSURANCE
California
Department of
Industrial Relations
Page ______ of ______

NAME OF CONTRACTOR: CONTRACTOR'S LICENSE NO.: ADDRESS:

OR SUBCONTRACTOR: SPECIALITY LICENSE NO.:

PAYROLL NO.:

FOR WEEK ENDING:

SE
LF-INSURED CERTIFICATE NO.:

PROJECT OR CONTRACT NO.:

(4)

DAY

(5)

(6)

WORKERS' COMPENSATION POLICY NO.:

PROJECT AND LOCATION:

(2)

M

T

W

TH

F

S

S

(9)

DATE

(1)

NAME, ADDRESS AND

SOCIAL SECURITY NUMBER

OF EMPLOYEE

NO. OF WITH-

HOLDING

EXEMPTIONS

(3)

WORK

CLASSIFICATION

HO

URS WORKED EACH DAY

TO
TAL
HOURS

HOURLY
RATE
OF PAY

(7)

GROSS AMOUNT
EARNED

(8)

DEDUCTIONS, CONTRIBUTIONS AND PAYMENTS

NET WGS

PAID FOR
WEEK

CH
ECK
NO.

THIS
PR
OJECT

ALL
PR
OJECTS

FED.

TA
X

FICA
(S
OC. SEC.)

STATE
TA
X

SD
I

VAC/
HOL
IDAY

HEALTH
&
WELF.

PE
NSION

S

TR
AING.

FU
ND
ADMIN

DU
ES

TRAV/
SU
BS.

SA
VINGS

OT
HER*

TOTAL
DE
DUC-
TIONS

O

THIS
PR
OJECT

ALL
PR
OJECTS

FED.

TA
X

FICA
(S
OC. SEC.)

STATE
TA
X

SD
I

VAC/
HOL
IDAY

HEALTH
&
WELF.

PE
NSION

S

TR
AING.

FU
ND
ADMIN

DU
ES

TRAV/
SU
BS.

SA
VINGS

OT
HER*

TOTAL
DE
DUC-
TIONS

O

THIS
PR
OJECT

ALL
PR
OJECTS

FED.

TA
X

FICA
(S
OC. SEC.)

STATE
TA
X

SD
I

VAC/
HOL
IDAY

HEALTH
&
WELF.

PE
NSION

S

TR
AING.

FU
ND
ADMIN

DU
ES

TRAV/
SU
BS.

SA
VINGS

OT
HER*

TOTAL
DE
DUC-
TIONS

O

THIS
PR
OJECT

ALL
PR
OJECTS

FED.

TA
X

FICA
(S
OC. SEC.)

STATE
TA
X

SD
I

VAC/
HOL
IDAY

HEALTH
&
WELF.

PE
NSION

S

TR
AING.

FU
ND
ADMIN

DU
ES

TRAV/
SU
BS.

SA
VINGS

OT
HER*

TOTAL
DE
DUC-
TIONS

O

PUBLIC WORKS PAYROLL REPORTING FORM
Redlans Regular Meeting of 09-05-2023
1023 of 1115
Statement of Compliance
Date:______________

I __________________, the undersigned, am the ________________________________ with the authority to act for and on (Print Name) (Position in Business) behalf of _______________________ certify under penalty of perjury that the records commencing on ______________ and e
nding on _______________ submitted herein and consisting of ____ pages are the originals, full and corrected documents, which depict the payroll record(s) of actual disbursements by way of cash, check, or whatever form to the individual or individuals names,

(1) That this employer has complied with the requirements of the California Labor Code Sections. 1771, 1811, and 1815 for all performed on this public works project, and that the classifications set forth therein for each trade rate conform with the work Performed.
(2) That any apprentices employed in the above period are duly registered to a bona fide apprenticeship program registered with the State of California’s Division of Apprenticeship Standards.

PAYROLL/OTHER DEDUCTIONS

1. I herein certify the full and complete Prevailing Wages were paid as currently published and posted by the Director of I
ndustrial Relations, State of California and only deductions as authorized under the laws of the State of California or the l
aws of United States of America have been made from these sums.

2. All other deductions are clearly listed for each employee on an attachment as required by the Director of Industrial R
elations, State of California.

OPTIONAL BENEFIT PLANS

I herein certify that all employee deductions for benefit plans are authorized and the employee(s) are signed up for the plan(s) and are receiving the benefit(s) of the plan(s) listed.

WHERE FRINGE BENEFITS ARE PAID TO APPROVED PLANS, FUNDS, OR PROGRAMS In addition to the basic hourly wage rates paid to each laborer or mechanic listed in the above payroll, payment of fringe benefits as listed in the contract have or will be made to the appropriate programs for the benefit of such employees, except as noted below.

WHERE FRINGE BENEFITS ARE PAID IN CASH
Each laborer or mechanic listed in the above payroll has been paid as indicated on the payroll, an amount not less the sum of the applicable basic hourly rate plus the amount of the required fringe benefits as listed in the determination for the craft, except as noted below,

Exception(s)
________________________________________________________________________________________________________ Craft Explanation ________________________________________________________________________________________________________ Craft Explanation ________________________________________________________________________________________________________ Craft Explanation

I herein certify under the penalty of perjury all of the above is true and correct as submitted. ________________________________________________________________________________________________________ Name Signature

________________________________________________________________________________________________________ Date Payroll #
Remarks

____________________________________________________________________________________________________ Redlans Regular Meeting of 09-05-2023
1024 of 1115

2N

CONTRACTOR INFORMATION SHEET

J
ob Name: _________________________________________ Category: ____________________________________ Prime Contractor: ___________________________________________________________________________________ Subcontractor: ______________________________________ License#: _____________________________________ Address: ____________________________________________________________________________________________ Phone #: ___________________________________________ Payroll Report Contact: _______________________ Email Address: _____________________________________________________________________________________ Fax #: ______________________________________________ Contract Amount: ____________________________ Estimated Start Date: _______________________________ Estimated End Date: _________________________

ANTICIPATED TRADES/CLASSIFICATIONS:

______________________________________________ ______________________________________________ ______________________________________________ ______________________________________________ ______________________________________________ ______________________________________________ SUB-CONTRACTORS (if applicable)

Name: License #: Phone/ Fax #: Contact:

______________________________________________________________________________________________________ ______________________________________________________________________________________________________ ______________________________________________________________________________________________________ Redlans Regular Meeting of 09-05-2023
1025 of 1115

APPENDIX B

CITY OF REDLANDS WORKDAY CONSTRUCTION

SCHEDULE
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CITY OF REDLANDS
MUNICIPAL UTILITIES AND ENGINEERING DEPARTMENT 2017

APPENDIX B

CONSTRUCTION WORKDAY CALENDAR

JANUARY

FEBRUARY

MARCH
S

M

T

W

T

F

S

S

M

T

W

T

F

S

S

M

T

W

T

F

S
1 2

3 4

5 6

7 1

2 3

4 1

2 3

4 1 2 3 4 5 6 7

32 33 34 35

60 61 62 63
8 9

10 11

12 13

14 5

6 7

8 9

10 11

5 6

7 8

9 10

11 8 9 10 11 12 13 14

36 37 38 39 40 41 42

64 65 66 67 68 69 70
15 16

17 18

19 20

21 12

13 14

15 16

17 18

12 13

14 15

16 17

18 15 16 17 18 19 20 21

43 44 45 46 47 48 49

71 72 73 74 75 76 77
22 23

24 25

26 27

28 19

20 21

22 23

24 25

19 20

21 22

23 24

25 22 23 24 25 26 27 28

50 51 52 53 54 55 56

78 79 80 81 82 83 84
29 30

31 26

27 28

26 27

28 29

30 31

29 30 31

57 58 59

85 86 87 88 89 90

APRIL

MAY

JUNE
S

M

T

W

T

F

S

S

M

T

W

T

F

S

S

M

T

W

T

F

S

1 1

2 3

4 5

6 1

2 3

91 121

122

123

124

125

126 152 153 154
2 3

4 5

6 7

8 7

8 9

10 11

12 13

4 5

6 7

8 9

10 92 93 94 95 96 97 98 127 128 129 130 131 132

133 155 156 157 158 159 160 161
9 10

11 12

13 14

15 14

15 16

17 18

19 20

11 12

13 14

15 16

17 99 100 101 102 103 104 105 134 135 136 137 138 139

140 162 163 164 165 166 167 168
16 17

18 19

20 21

22 21

22 23

24 25

26 27

18 19

20 21

22 23

24 106 107 108 109 110 111 112 141 142 143 144 145 146

147 169 170 171 172 173 174 175
23 24

25 26

27 28

29 28

29 30

31 25

26 27

28 29

30 113 114 115 116 117 118 119 148 149 150 151

176 177 178 179 180 181
30 120

JULY

AUGUST

SEPTEMBER
S

M

T

W

T

F

S

S

M

T

W

T

F

S

S

M

T

W

T

F

S

1 1

2 3

4 5

1 2

182

213 214 215 216 217 244 245
2 3

4 5

6 7

8 6

7 8

9 10

11 12

3 4

5 6

7 8

9 183 184 185 186 187 188 189

218 219 220 221 222 223 224 246 247 248 249 250 251 252 9 10

11 12

13 14

15 13

14 15

16 17

18 19

10 11

12 13

14 15

16 190 191 192 193 194 195 196

225 226 227 228 229 230 231 253 254 255 256 257 258 259 16 17

18 19

20 21

22 20

21 22

23 24

25 26

17 18

19 20

21 22

23 197 198 199 200 201 202 203

231 233 234 235 236 237 238 260 261 262 263 264 265 266 23 24

25 26

27 28

29 27

28 29

30 31

24 25

26 27

28 29

30 204 205 206 207 208 209 210

239 240 241 242 243 267 268 269 270 271 272 273
30 31

211 212

OCTOBER

NOVEMBER

DECEMBER
S

M

T

W

T

F

S

S

M

T

W

T

F

S

S

M

T

W

T

F

S
1 2

3 4

5 6

7 1

2 3

4 1

2 274 275 276 277 278 279 280

305 306 307 308 335 336
8 9

10 11

12 13

14 5

6 7

8 9

10 11

3 4

5 6

7 8

9 281 282 283 284 285 286 287

309 310 311 312 313 314 315 337 338 339 340 341 342 343 15 16

17 18

19 20

21 12

13 14

15 16

17 18

10 11

12 13

14 15

16 288 289 290 291 292 293 294

316 317 318 319 320 321 322 344 345 346 347 348 349 350 22 23

24 25

26 27

28 19

20 21

22 23

24 25

17 18

19 20

21 22

23 295 296 297 298 299 300 301

323 324 325 326 327 328 329 351 352 353 354 355 356 357 29 30

31 26

27 28

29 30

24 25

26 27

28 29

30 302 303 304

330 331 332 333 334 358 359 360 361 362 363 364

31 365

City Holiday
Closed

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1028 of 1115

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APPENDIX C

CALIFORNIA DEPARTMENT OF TRANSPORTATION
EXHIB
ITS

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D D D
□ □
□ □ ---
B
----
□ □
Local Assistance Procedures Manual Exhibit 12-H
Sample Bid

DISCLOSURE OF LOBBYING ACTIVITIES
COMPLETE THIS FORM TO DISCLOSE LOBBYING ACTIVITIES PURSUANT TO 31 U.S.C. 1352

1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type:
a. contract a. bid/offer/application a. initial
b. grant b. initial award b. material change
c. cooperative agreement c. post-award
d. loan For Material Change Only:
e. loan guarantee year _____ quarter _________
f. loan insurance date of last report __________

4. Name and Address of Reporting Entity 5. If Reporting Entity in No. 4 is Subawardee, Enter Name and Address of Prime:

Prime Subawardee
Tier_______ , if known
Congressional District, if known Congressional District, if known

6. Federal Department/Agency: 7. Federal Program Name/Description:

CFDA Number, if applicable ___________________

8. Federal Action Number, if known: 9. Award Amount, if known:

10. a. Name and Address of Lobby Entity b. Individuals Performing Services (including (If individual, last name, first name, MI) address if different from No. 10a) (last name, first name, MI)
(attach Continuation Sheet(s) if necessary)

11. Amount of Payment (check all that apply) 13. Type of Payment (check all that apply) $_____________ actual planned a. retainer
b. one-time fee

12. Form of Payment (check all that apply): c. commission a. cash d. contingent fee
b. in-kind; specify: nature ______________ e deferred
value _____________ f. other, specify _________________________

14. Brief Description of Services Performed or to be performed and Date(s) of Service, including officer(s), employee(s), or member(s) contacted, for Payment Indicated in Item 11:
(attach Continuation Sheet(s) if necessary)

15. Continuation Sheet(s) attached: Yes No

16. Information requested through this form is authorized by Title 31 U.S.C. Section 1352. This disclosure of lobbying reliance was placed by the tier above when his transaction was made or entered into. This disclosure is required
pursuant to 31 U.S.C. 1352. This information will be
reported to Congress semiannually and will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

Signature:________________________________ ________
Print Name: ________________________________ ______
Title:________________________________ ____________
Telephone No.:_____________________ Date: __________
Authorized for Local Reproduction
Federal Use Only: Standard Form - LLL
LPP 18-01 Page 12 of 22
January 2019
Redlans Regular Meeting of 09-05-2023
1032 of 1115

Local Assistance Procedures Manual Exhibit 12-H
Sample Bid

INSTRUCTIONS FOR COMPLETION OF SF-LLL,

DISCLOSURE OF LOBBYING ACTIVITIES
This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at the initiation or receipt of covered Federal action or a material change to previous filing pursuant to title 31 U.S.C. section 1352. The filing of a form is required for such payment or agreement to make payment to lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of Congress an officer or employee of Congress or an employee of a Member of Congress in connection with a covered Federal action. Attach a continuation sheet for additional information if the space on the form is inadequate. Complete all items that apply for both the initial filing and material change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information.

1. Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence, the outcome of a covered Federal action.

2. Identify the status of the covered Federal action.

3. Identify the appropriate classification of this report. If this is a follow-up report caused by a material change to the information previously reported, enter the year and quarter in which the change occurred. Enter the date of the last, previously submitted report by this reporting entity for this covered Federal action.

4. Enter the full name, address, city, state and zip code of the reporting entity. Include Congressional District if known.

Check the appropriate classification of the reporting entity that designates if it is or expects to be a prime or subaward recipient. Identify the tier of the subawardee, e.g., the first subawardee of the prime is the first tier. Subawards includ e but are not limited to subcontracts, subgrants and contract awards under grants.

5. If the organization filing the report in Item 4 checks "Subawardee" then enter the full name, address, city, state and zip code of the prime Federal recipient. Include Congressional District, if known.

6. Enter the name of the Federal agency making the award or loan commitment. Include at least one organization level below agency name, if known. For example, Department of Transportation, United States Coast Guard.

7. Enter the Federal program name or description for the covered Federal action (item 1). If known, enter the full Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans and loan commitments.

8. Enter the most appropriate Federal identifying number available for the Federal action identification in item 1 (e.g., Request for Proposal (RFP) number, Invitation for Bid (IFB) number, grant announcement number, the contract grant. or loan award number, the application/proposal control number assigned by the Federal agency). Include prefixes, e.g., "RFP-DE-90-001."

9. For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal amount of the award/loan commitments for the prime entity identified in item 4 or 5.

10. (a) Enter the full name, address, city, state and zip code of the lobbying entity engaged by the reporting entity identified in item 4 to influenced the covered Federal action.
(b) Enter the full names of the individual(s) performing services and include full address if different from 10 (a). Enter Last Name, First Name and Middle Initial (Ml).

11. Enter the amount of compensation paid or reasonably expected to be paid by the reporting entity (item 4) to the lobbying entity (item 10). Indicate whether the payment has been made (actual) or will be made (planned). Check all boxes that apply. If this is a material change report, enter the cumulative amount of payment made or planned to be made.

12. Check the appropriate box. Check all boxes that apply. If payment is made through an in-kind contribution, specify the nature and value of the in-kind payment.

13. Check the appropriate box. Check all boxes that apply. If other, specify nature.

14. Provide a specific and detailed description of the services that the lobbyist has performed or will be expected to perform and the date(s) of any services rendered. Include all preparatory and related activity not just time spent in actual contact with Federal officials. Identify the Federal officer(s) or employee(s) contacted or the officer(s) employee(s) or Member(s) of Congress that were contacted.

15. Check whether or not a continuation sheet(s) is attached.

16. The certifying official shall sign and date the form, print his/her name title and telephone number.

Public reporting burden for this collection of information is estimated to average 30 minutes per response, including time for reviewing instruction, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0046), Washington, D.C. 20503.

SF-LLL-Instructions Rev. 06-04-90«ENDIF »
LPP 18-01 Page 13 of 22
January 2019
Redlans Regular Meeting of 09-05-2023
1033 of 1115

Local Assistance Procedures Manual Exhibit 12-H
Sample Bid

EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION
The bidder_________________________________________________________________, proposed subcontractor _______________________________________________, hereby certifies that he has ___ , has not , participated in a previous contract or subcontract subject to the equal opportunity clauses, as required by Executive Orders 10925, 11114, or 11246, and that, where required, he has filed with the Joint Reporting Committee, the Director of the Office of Federal Contract Compliance, a Federal Government contracting or administering agency, or the former President's Committee on Equal Employment Opportunity, all reports due under the applicable filling requirements.

Note: The above certification is required by the Equal Employment Opportunity Regulations of the Secretary of Labor (41 CFR 60-1.7(b) (1)), and must be submitted by bidders and proposed subcontractors only in connection with contracts and subcontracts which are subject to the equal opportunity clause. Contracts and subcontracts which are exempt from the equal opportunity clause are set forth in 41 CFR 60-1.5. (Generally only contracts or subcontracts of $10,000 or under are exempt.)
Currently, Standard Form 100 (EEO-1) is the only report required by the Executive Orders or their implementing regulations.

Proposed prime contractors and subcontractors who have participated in a previous contract or subcontract subject to the Executive Orders and have not filed the required reports should note that 41 CFR 60-1.7(b) (1) prevents the award of contracts and subcontracts unless such contractor submits a report covering the delinquent period or such other period specified by the Federal Highway Administration or by the Director, Office of Federal Contract Compliance, U.S. Department of Labor.

LPP 18-01 Page 6 of 22
January 2019
Redlans Regular Meeting of 09-05-2023
1034 of 1115

Local Assistance Procedures Manual Exhibit 12-H
Sample Bid
Noncollusion Affidavit
(Title 23 United States Code Section 112 and
Public Contract Code Section 7106)
To the CITY / COUNTY of _________________________________________ DEPARTMENT OF PUBLIC WORKS.

In conformance with Title 23 United States Code Section 112 and Public Contract Code 7106 the bidder declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.

Note: The above Non-collusion Affidavit is part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Non-collusion Affidavit.

Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.

LPP 18-01 Page 9 of 22
January 2019
Redlans Regular Meeting of 09-05-2023
1035 of 1115

Local Assistance Procedures Manual Exhibit 12-H
Sample Bid

DEBARMENT AND SUSPENSION CERTIFICATION
TITLE 49, CODE OF FEDERAL REGULATIONS, PART 29
The bidder, under penalty of perjury, certifies that, except as noted below, he/she or any other person associated therewith in the capacity of owner, partner, director, officer, manager:
• is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any Federal agency;
• has not been suspended, debarred, voluntarily excluded or determined ineligible by any Federal agency within the past 3 years;
• does not have a proposed debarment pending; and
• has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past 3 years.

If there are any exceptions to this certification, insert the exceptions in the following space.

Exceptions will not necessarily result in denial of award, but will be considered in determining bidder responsibility. For any exception noted above, indicate below to whom it applies, initiating agency, and dates of action.

Notes: Providing false information may result in criminal prosecution or administrative sanctions.

The above certification is part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Certification.

LPP 18-01 Page 10 of 22
January 2019
Redlans Regular Meeting of 09-05-2023
1036 of 1115

Local Assistance Procedures Manual Exhibit 12-H
Sample Bid

NONLOBBYING CERTIFICATION

FOR FEDERAL-AID CONTRACTS
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that:
(l) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in conformance with its instructions.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly.

LPP 18-01 Page 11 of 22
January 2019
Redlans Regular Meeting of 09-05-2023
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Amount
Subcontracted

DIR Reg Number

A
A
A
A
A
A
A
A

I
I
I
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I
Local Assistance Procedures Manual Exhibit 12-B
Bidder’s List of Subcontractors (DBE and Non- DBE)
Exhibit 12-B: Bidder’s List of Subcontractor (DBE and Non-DBE) - Part 1 As of March 1, 2015 Contractors (and sub-contractors) wishing to bid on public works contracts must be registered with the State Division of Industrial Relations and certified to bid on Public Works contracts. Please register at https://www.dir.ca.gov/Public-W orks/Con tractor- Registration.html. The local agency will verify registration of all contractors and subcontractors on public works projects at bid and thereafter annually to assure that yearly registration is maintained throughout the life of the project.

In accordance with Title 49, Section 26.11 of the Code of Federal Regulations , and Section 4104 of the Public Contract Code of the State of California, as amended, the following information is required for each sub-contractor who will perform work amounting to more than one half of one percent (0.5%) of
the Total Base Bid or $10,000 (whichever is greater).

FEDERAL PROJECT NUMBER:

Photocopy this form for additional f irms.

Subcontractor Name & Location Line Item & Description Subcontract Percentage of Bid Item
Contractor License Number DBE
(Y/N) DBE Cert Number Annual Gross Receipts
NAME < $1 million
< $5 million
< $10 million
City, State < $15 million
ge of Firm in
years
NAME < $1 million
< $5 million
< $10 million
City, State < $15 million
ge of Firm in
years
NAME < $1 million
< $5 million
< $10 million
City, State < $15 million
ge of Firm in
years
NAME < $1 million
< $5 million
< $10 million
City, State < $15 million
ge of Firm in
years
NAME < $1 million
< $5 million
< $10 million
City, State < $15 million
ge of Firm in
years
NAME < $1 million
< $5 million
< $10 million
City, State < $15 million
ge of Firm in
years
NAME < $1 million
< $5 million
< $10 million
City, State < $15 million
ge of Firm in
years
NAME < $1 million
< $5 million
< $10 million
City, State < $15 million
ge of Firm in
years
NAME < $1 million
< $5 million
< $10 million
City, State < $15 million
Age of Firm in
years
Distribution – Original: Local Agency File; Copy: DLAE w/Award Package