Redlands City Council
December 19, 2023

END OF SECTION
Redlands Regular meeting of 12-19-23 315 of 1429
TRAFFIC CONTROL PLAN 01111-1
SECTION 01111 TRAFFIC CONTROL PLAN
A. General
The intent of this specification is to provide the format and requirements in preparation of the Traffic Control Plan (TCP).

B. Format

1. The sheets of the TCP shall display, at a minimum, the title of the project, name of firm preparing the TCP, name and stamp of Registered Traffic or Civil Engineer preparing the TCP, approval block for City of Redlands approval, north arrow, title sheet with an index of the sheets, sheet number, and total number of sheets.

2. The TCP shall be drawn to a 1 inch = 40 scale, or as otherwise approved by City staff, on common size sheets ranging from 8-1/2 inches x 11 inches, 11 inches x 17 inches or 24 inches x 36 inches as determined appropriate based on work area.

3. TCP must be prepared and approved by a Registered Traffic or Civil Engineer in the State of California.

C. Requirements
The TCP shall contain the following items and scenarios of traffic control:

1. Resurfacing operations;

2. Variations to accommodate night work;

3. All required detours;

4. Provide 4 changeable message boards, Solartech MB2-LR-1548 or approved equal, located throughout the project area to provide advance notification as work progresses;

5. The TCP shall be completed in conformance with Section 7-10.2.2.1 of the General Conditions and adhere to the following:
a. On street parking, where currently available, shall be open to the public outside of working hours; and
b. Shall be completed in conformance with all additional requirements from permitting agencies, such as Caltrans.

END OF SECTION
Redlands Regular meeting of 12-19-23 316 of 1429
DESCRIPTION OF WORK 01112-1

SECTION 01112 DESCRIPTION OF WORK

PART ONE -- GENERAL

1.1 SUMMARY
A. The work to be done under this Contract includes the furnishing of project management, labor, materials, tools and equipment for the construction of the Cajon Street and Cypress Avenue Traffic Signal Improvement Project for the City of Redlands, all in accordance with the Contract Documents.

B. The following contract drawings are made a part of these Contract Documents:

Title Sheet No.

Title Sheet & Vicinity Map 1
Street Improvement Plan 2
Signing and Striping Plan 3
Traffic Signal Plan 4

1.2 GENERAL SCOPE OF WORK
A. Work In This Contract: Work in this Contract includes all labor, materials and equipment necessary for construction of the Cajon Street and Cypress Avenue Traffic Signal Improvement Project as noted on the Contract Drawings and all other Contract Documents and is summarized as follows:

1. The Work shall consist of all traffic control (including furnishing and installing all arrowboards, barricades, signs, delineators, and flagmen); all earthwork (including trenching, shoring, sloping, bedding, and backfilling including select imported material or select native material); installing new traffic signal poles, signal heads, pedestrian heads, luminaries, conduit, signal cabinet/controller, signal service cabinet, video/radar detection; concrete and asphalt removals and disposals; installing new concrete sidewalk and ADA compliant curb ramps; installing all striping, pavement markings, raised pavement markers, and signage as noted on the plans, including all incidentals.

END OF SECTION
Redlands Regular meeting of 12-19-23 317 of 1429
MEASUREMENT AND PAYMENT 01200-1
SECTION 01200 MEASUREMENT AND PAYMENT
A. Work Listed in the Schedule of Work Items

1. The application for payment will be for a specific item based on the percentage completed or quantity installed. The percentage complete will be based on the value of the partially completed work relative to the value of the item when entirely completed and ready for service.

2. A retention of five percent (5%) of the value of work completed will be withheld from progress payments. This retention amount will remain constant throughout the contract period, and will not be payable until the expiration of thirty-five (35) days after the recordation of the Notice of Completion.

B. Work Not Listed in the Schedule of Work Items
The General Conditions and items in the General Requirements, and Specifications which are not listed in the schedule of work items of the bid form are, in general, applicable to more than one listed work item, and no separate work item is provided therefore. Include the cost of work not listed but necessary to complete the project designated in the contract documents in the various listed work items of the bid form.

The bids for the work are intended to establish a total cost for the work in its entirety. Should the Contractor feel that the cost for the work has not been established by specific items in the bid form, include the cost for that work in some related bid item so that the proposal for the project reflects the total cost for completing the work in its entirety.

The Contractor may experience difficulty in excavation due to rock or unsuitable backfill material throughout the project locations. It shall be the Contractor’s responsibility to identify these areas and account for difficulty in excavation, the need to export rock or unsuitable backfill material and the need to import suitable backfill material. There will not be additional contract time or additional compensation for any project locations where any of these circumstances occur.

C. Bid Items

1. Mobilization, Bid Item 1:

Payment for Mobilization shall be made at the contract lump sum (LS) price and shall constitute full compensation for all labor, material, equipment, and incidentals required within Section 01721. The bid price shall include, but not limited to, preliminary construction schedule, bonds, insurance, installation and relocation of information signs, shop drawings, catalog submittals and shall constitute full compensation for all labor, Redlands Regular meeting of 12-19-23 318 of 1429
MEASUREMENT AND PAYMENT 01200-2
material, equipment and incidentals required. The bid price for mobilization shall not exceed 5 percent of the Bid Schedule total price.

2. Clearing, Grubbing, Existing Pavement and Miscellaneous Removals; Landscape Restoration, Bid Item 2:

Item includes but is not limited to removal of all: trash, debris, shrubs, bushes, tree stumps, pavement and pavement grindings from right of way. Remove existing PCC pavment, curb, gutter, sidewalk and curb ramp. Remove existing AC Pavement and sub base. Dust control and export to allow for installation of proposed improvements per the plans. This item includes asphalt grindings spread throughout the alley surface and shall only be paid when removal of all items have occurred, and the site is ready for installation of proposed improvements.

Payment for this item shall be made at the contract lump sum and shall constitute full compensation for all labor, material, equipment and incidentals required. No partial payment for this item will be released. All must be complete and operable before any compensation will be released.

3. Temporary Traffic Control, Bid Item 3:

Payment for Traffic Control Plan shall be made at the contract lump sum (LS) price and shall constitute full compensation for preparation, approval, and shall include all labor and incidentals noted to complete the Traffic Control Plan per Section 01111.

The installation and implementation of traffic control items shall be included throughout bid items and the specific traffic control required for installing each item.

4. Storm Water Pollution BMP, Bid Item 4:

Payment for Storm Water Pollution BMP shall be made at the contract price per lump sum (LS) and shall constitute full compensation for preparation, approval, NPDES Permit and shall include all labor and incidentals noted within Section 01571.

Payment for the Storm Water Pollution BMP shall be made based on the percentage of project completion to ensure compliance with all requirements. The completeness shall be determined by the Engineer and updated on progress payments.

5. Construction Survey and Staking, Bid Item 5:

Payment for Construction Survey and Staking shall be made at the contract per lump sum (LS) and shall constitute full compensation for research, construction surveying, construction staking, preparation and submittal of surveying cut sheets, tying existing control monuments that may be damaged or disturbed prior to construction, verifications of horizontal and vertical position of existing control monuments, recovery and reestablishment of damaged or disturbed control monuments after construction, preparation and submittal of corner records to applicable government agencies, and shall include all labor and incidentals noted within Section 01722.

Redlands Regular meeting of 12-19-23 319 of 1429
MEASUREMENT AND PAYMENT 01200-3
Payment for the Construction Survey and Staking shall be made based on the percentage of project completion to ensure compliance with all requirements throughout the duration of the contract. The completeness shall be determined by the Engineer and updated on progress payments.

6. Construct 3” AC Pavement, Bid Item 6:

Item includes but is not limited to the installation of Asphalt Concrete over aggregate base as specified on the project plans.

Payment for this item shall be made at the contract unit price per ton (TON) and shall constitute full compensation for all labor, material, equipment and incidentals, and for doing all the work involved in preparing, the surface, and placing hot mix asphalt concrete.

7. Construct 4” Crushed Aggregate Base (CAB), Bid Item 7:

Item includes but is not limited to the installation of Crushed Aggregate Baseover compacted native as specified on the project plans.

Payment for this item shall be made at the contract unit price per cubic yard (CY) and shall constitute full compensation for all labor, material, equipment and incidentals, and for doing all the work involved in preparing, the surface, and placing crushed aggregate base.

The contractor will not be compensated for aggregate base quantities in excess of 8% of the amount as shown in the proposal for this item.

8. Construct 4” Thick P.C.C. Sidewalk over 12” Minimum of 95% Compacted Native, Bid Item 8:

Item includes but is not limited to the installation of PCC Sidewalk as specified on the project plans.

Payment for this item shall be made at the contract unit price per square foot (SF) and shall constitute full compensation for all labor, material, equipment and incidentals, and for doing all the work involved in preparing, the surface, and placing PCC sidewalk.

9. Construct Curb Ramp with 3’X4’ Detectable warning Surface, Bid Item 9:

Item includes but is not limited to earthwork, sawcuts, removals of varying thickness concrete, earthwork, dust control, grading and compaction as required for the construction of the proposed improvements under this bid item. Ramps shall include cast-in-place truncated domes. All work shown on plans shall be per section 303 of the General Conditions.

The extent of work for the installation of the ADA Access Ramp shall be as outlined on the referenced APWA Standard Plan and from BCR to ECR. It shall include all improvements necessary to install the ramp, including but not limited to, curb and gutter, cross gutter, cross gutter removal, utility cover adjustments, asphalt pavement trench repair and necessary flatwork to install ramp grooves. Included in the price of ADA access Redlands Regular meeting of 12-19-23 320 of 1429
MEASUREMENT AND PAYMENT 01200-4
ramp is all required sidewalk removal and replacement required to install access ramp and provide a compliant transition to the adjacent sidewalk.

Included in the price of ADA access ramp construction are retaining curbs. Retaining curbs are needed to retain soils from sloughing and eroding onto the finished sidewalk surface, as a result of grade differentials from existing ground surface to proposed sidewalk surface. The height of the retaining curb shall be to the height of the existing grade it is retaining. Retaining curbs shall be located within the City’s right-of-way at all times.

Also included in the price of ADA access ramp construction are relocation and repair of irrigation systems per section 212 of the General Conditions, surveying, construction staking, forming and survey monument preservation per section 01722 of the General Requirements.

Ramp types are specified on the plan based on the visual judgment. In any case, if the specified ramp type is not feasible for the particular location, contractor shall propose the alternative ramp type that could be constructed per specifications. The alternate ramp type shall be approved by the City staff. Any re-work, re-forming, additional time or additional work due to change of the ramp type shall be considered in the unit price of ADA access ramp construction.

Payment shall be made at the contract unit price per each (EA) and shall constitute full compensation for all labor, material, traffic control, equipment and incidentals required.

No partial payment for ADA ramps will be released. All must be complete and operable before any compensation will be released.

10. Adjust Existing Utility, Bid Item 10:

Item includes but is not limited to adjustment of the manholes, water valves, and gas valves, to the proposed finish grade of the street. The manhole shall be re-constructed per the City of Redlands Standard, A-101, and shall include the reconstruction of the concrete collar if existing prior to construction. Valves shall be re-constructed per City of Redlands Standard, A-20514.

Payment for this item shall be made at the contract price per each (EA) and shall constitute full compensation for all labor, material, equipment and incidentals required.

11. Construct 8-inch Curb and Gutter, Bid Item 9:

Item includes but is not limited to the construction of 8” PCC (560-C-3250) curb as specified on the project plans and specifications. Curb shall be constructed per APWA Standard Plan 120-2 Curb and Gutter and shall join to existing. The height and width shall match the existing. Item also includes construction surveying, potholing existing utilities, construction staking, traffic control, dust control, grading, removal of all trash, organics and asphalt grindings to prepare the surface for proposed improvements, compaction and export. Item shall also include all clearing and grubbing per Section 300-1 of the General Conditions. Grading and shaping shall conform to Section 300, 301 and 302 of the General Conditions.

Redlands Regular meeting of 12-19-23 321 of 1429
MEASUREMENT AND PAYMENT 01200-5
Payment for this item shall be made at the contract unit price per linear foot (LF) and shall constitute full compensation for all labor, material, equipment and incidentals required.

No partial payment for this item will be released. All must be complete and operable before any compensation will be released.

12. Construct 4-inch Curb and Gutter (MOD), Bid Item 12:

Item includes but is not limited to the construction of 4” PCC (560-C-3250) curb as specified on the project plans and specifications. Curb shall be constructed per APWA Standard Plan 120-2 Curb and Gutter and shall join to existing. The height and width shall match the existing. Item also includes construction surveying, potholing existing utilities, construction staking, traffic control, dust control, grading, removal of all trash, organics and asphalt grindings to prepare the surface for proposed improvements, compaction and export. Item shall also include all clearing and grubbing per Section 300-1 of the General Conditions. Grading and shaping shall conform to Section 300, 301 and 302 of the General Conditions.

Payment for this item shall be made at the contract unit price per linear foot (LF) and shall constitute full compensation for all labor, material, equipment and incidentals required.

No partial payment for this item will be released. All must be complete and operable before any compensation will be released.

13. Grind Existing AC Pavement, Bid Item 13:

Payment for the installation of Grind existing AC Pavement shall be made at the contract unit price per square foot (SF) and shall include but is not limited to localized and isolated base repair, depressed trench line repair, complete removal of existing striping and pavement markings, as well as per specification Sections 302 of General Conditions.

Payment for Grind existing AC Pavement shall be made at the contract unit price and shall constitute full compensation for all labor, material, traffic control, equipment, and incidentals required for Grind existing AC Pavement.

14. Overlay AC Pavement 0.17’ Minimum, Bid Item 14:

Payment for the installation of Grind existing AC Pavement shall be made at the contract unit price per ton (TON) and shall include but is not limited to localized and isolated base repair, depressed trench line repair, complete removal of existing striping and pavement markings, as well as per specification Sections 302 of General Conditions. Payment for Overlay 0.17’ Min AC Pavement shall be made at the contract unit price and shall constitute full compensation for all labor, material, traffic control, equipment, and incidentals required for Overlay 0.17’ Min AC Pavement.

15. New Parkway Drain, Inlet Type 2, Bid Item 14:

Payment for New Parkway Drain per SPPWC Standard No. 151-2 shall be made at the contract unit price and shall constitute full compensation for all labor, material, equipment and incidentals required. No partial payment will be released. All must be complete and operable before any compensation will be released.

Redlands Regular meeting of 12-19-23 322 of 1429
MEASUREMENT AND PAYMENT 01200-6
The price shall include, but not be limited to all necessary trench protection (shoring, bracing, sloping, etc.), pavement saw cutting and removal, trenching, disposal of excavated native soil, clearing and disposal of shrubbery or vegetation, bedding and backfilling, placing and compacting crushed aggregate base layer to required compaction, warning tape, compacting, assisting with compaction testing, placing and removing temporary asphalt concrete, installation of base and finish paving per trench repair detail, protecting in place or removing and replacing all existing utilities and private improvements, restoring all areas to pr-existing conditions.

16. Signing and Striping, Bid Item 15:

Payment for the installation of striping and signage improvements shall be included in the contract price per lump sum (LS) and shall include surface preparation, layout, material placement, curing, protection, testing, and labor, materials, tools, etc. to install striping and curb paint.

The price shall include, but not be limited to the removal of all temporary traffic control measures installed following pavement resurfacing installation of additional sign bolts and supports and the adjusting the location of existing posts as noted on the plans, to clear obstructions not noted on the plans at the direction of City staff, the installation of cat tracking and adjustment if field inspection requires.

17. Traffic Signal, Bid Item 16:

Payment for the installation of Traffic Signal improvements shall be made at the contract price per lump sum (LS) and shall include but is not limited to the materials, equipment, installation of the traffic signal poles and foundation, mast arms, signal heads, back plates, pedestrian push buttons, pedestrian signal heads, conduits, conductors, pull boxes, video detection system, emergency vehicle preemption (EVP), traffic signal controller and cabinet, service enclosure, street lighting relocation, tree trimming as needed as specified on plans, and mast arm signs. Conduit shall be placed under existing paving in a trench 2” (53 mm) wider than the outside diameter of the conduit being installed. Trenching shall not exceed 6” (150 mm) in width. Item shall constitute full compensation for all labor, material, equipment and incidentals required.

18. Demobilization, Bid Item 17:

Payment for demobilization shall be made at the contract lump sum price and shall constitute full compensation for all labor, material, equipment and incidentals required.

19. Unforeseen Work Not Covered Within All Other Bid Items, Bid Item 18:

Payment for the unforeseen work not covered within all other bid items shall be made at the contract price per lump sum (LS) and shall constitute full compensation for all labor, materials, equipment, and incidentals required. Unforeseen work must be approved by the City staff before doing any work, and pay estimate shall be negotiated based on unit price already established with the bid proposal for this project. Any required work that is outside of the proposed bid unit cost, shall be performed based on the Time and Material (T&M) basis and T&M cost shall be negotiated and approved by the City staff prior to Redlands Regular meeting of 12-19-23 323 of 1429
MEASUREMENT AND PAYMENT 01200-7
performing the work. Unforeseen work will be paid in each billing cycle with a percentage of the lump sum cost included in the bid. This item may not be spent entirely.

END OF SECTION
Redlands Regular meeting of 12-19-23 324 of 1429
CHANGE ORDER REQUESTS 01251-1
SECTION 01251 CHANGE ORDER REQUESTS

1.1 GENERAL
A. All quotations for preliminary change orders for extras, changes, additions, or deletions to the Work as described in EXTRA WORK of the GENERAL CONDITIONS shall be submitted to the ENGINEER, in writing, on the Change Order Request (COR) Cover Sheet and the Change Order Cost Summary Form, both attached, and in conformance with the requirements of Section 01254 CHANGE ORDERS. The quotation shall be firm for a period of not less than sixty (60) calendar days from the date of receipt of the quotation by the ENGINEER. The CONTRACTOR shall submit its written cost quotation and Time Impact Analysis not later than fifteen (15) days after being requested to provide such quotation, unless the ENGINEER allows more time. Delays in submitting quotations beyond the fifteen (15) days set forth herein, which cause a delay in the issuance of a Change Order or a delay to the completion date of the project, shall not be cause for a claim or a time extension under the Contract.

B. The ENGINEER'S request for quotation on a preliminary change shall not be considered authorization to proceed with the changed work prior to the issuance of a final Lump Sum or Time & Material Change Order, unless directed otherwise, in writing, by the ENGINEER, nor shall such request constitute justification for a delay to the existing Work or a time extension under the Contract.

END OF SECTION
Redlands Regular meeting of 12-19-23 325 of 1429
CHANGE ORDER REQUESTS 01251-2
Redlands Regular meeting of 12-19-23 326 of 1429
CHANGE ORDER REQUESTS 01251-3
Change Order Cost Summary
Project Name :

Change Order Request No. :

Date :

Direct
Labor
Direct
Materials
Direct
Equipment
(1): Lump Sum Work by
$0.00 $0.00 $0.00
Prime Contractor
(2): "T&M" Work by
$0.00 $0.00 $0.00
Prime Contractor
(3): Subtotal - Direct Work
$0.00 $0.00 $0.00
(Prime Contractor)
(4): All Lump Sum Work by
$0.00 $0.00 $0.00
subcontractors (any tier)
(5): All "T&M" Work by
$0.00 $0.00 $0.00
subcontractors (any tier) Totals
(6): Subtotal - Direct Work
$0.00 $0.00 $0.00 $0.00
(all subcontractors)
Add each of the
(3)+(6)=(7): Total - Direct Costs
$0.00 $0.00 $0.00
three columns
$0.00
across and enter
to the right.
(8): Markup
(20%
of
direct
labor)
(15% of
direct mat'l)
(15% of
direct equip)
$0.00 $0.00 $0.00 $0.00
(9): Prime Contractor
Markup 10% of line (6) direct sub work up to $5,000
for subcontractors plus 5% of line (6) direct sub work over $5,000
(10): Bonds & Insurance 1% of line (7)
$0.00
all direct work
(11): Additional amount
permitted by Contract
(12): GRAND TOTAL Add sums of lines)
$0.00
(7), (8), (9), (10) and (11)
Redlands Regular meeting of 12-19-23 327 of 1429
CHANGE ORDERS 01254-1
SECTION 01254 CHANGE ORDERS

PART ONE -- GENERAL

1.1 REQUIREMENTS
Payment to the Contractor, or credit to the City, for any change, addition, deletion or extra to the Work, or settlement of any Claim, covered by any Change Order, shall be determined by the methods set forth herein. The Engineer may change the Plans and Specifications, character of the Work, or quantity of Work provided the total arithmetic dollar value of all such changes, both additive and deductive, does not exceed twenty-five percent (25%) of the Contract Price. Should it become necessary to exceed this limitation, the change shall be by written Supplemental Agreement between the Contractor and the City, which shall be executed by a Change Order.

Unless otherwise stipulated, “Unit Prices” include all costs necessary to furnish, install and complete the Work. The “Unit Prices” include all direct costs for labor, equipment and materials, all insurance and bond costs, all field and office supervisors and assistants, all onsite project administration, security costs, the cost of small tools and consumables, incidental job burdens, and all general home office expenses and no separate allowance will be made therefor. Assistants to field and office supervisors include all clerical, stenographic, and general office help. Incidental job burdens include, but is not limited to, office equipment and supplies, temporary toilets, telephone, utilities, safety equipment, warning devices, personal protective equipment, and conformance to OSHA requirements. Project administration includes, but is not limited to, review and coordination, estimating, engineering, scheduling, and expediting relative to Change Orders, and updating and furnishing Record Drawings to incorporate changes, schedule update, supervision not applied solely to the Work of the Change Order, home office salaries and expenses, and City of Redlands Business Tax.

A. Unit Prices
Unit prices stipulated in the Bid or itemized in the approved Schedule of Values shall be utilized, where they are applicable and determined reasonable by the Engineer. In the event that the Change Order results in a change in the original quantity of more than twenty-five percent (25%), either increase or decrease, then either the Engineer or the Contractor may request a review of the unit price to determine if a new unit price shall be mutually determined by negotiation. Any new unit price mutually determined under this Subsection shall only apply to the units in excess of one hundred twenty five percent (125%) of the original quantity for overruns. In case of underruns, the unit price stipulated in the Bid shall be applied to the first twenty-five percent (25%) of the actual quantity of work performed and the new mutually determined price shall be applied to the quantity between twenty-five percent (25%) and seventy-five percent (75%) of the original quantity.

Redlands Regular meeting of 12-19-23 328 of 1429
CHANGE ORDERS 01254-2
Renegotiated unit prices or unit prices for new items added to the Contract by Change Order shall be determined in accordance with Subsections B through G.

Whether stipulated in the Bid, itemized in the approved Schedule of Values or renegotiated, the unit prices used for payment constitute the total adjustment with no further costs owed for overhead, impact, profit, delay or impact to unchanged portions of the Contract, or any other reason. The unit price shall be full and final compensation as described in Subsection D.

The cost proposals for renegotiated unit prices shall be presented in accordance with the provisions of Subsections B through G. Should any Bid Item be deleted in its entirety, the amount bid for that bid item shall be subtracted from the total Contract amount. The Contractor shall be paid only for the actual cost incurred prior to the notification of such deletion for that Bid Item.

B. Lump Sum
The Engineer and the Contractor may mutually determine a total sum for the Extra Work. The Contractor shall summarize the total cost and furnish a breakdown of the proposed lump sum costs satisfactory to the Engineer in accordance with Subsections B through G. Such lump sum costs shall be full and final compensation as described in Subsection D. The Contractor’s quotation shall conform to the requirements of Section 01251- Change Order Requests, and be submitted in the Change Order Cost Summary Form provided (see Attachment 01251-A1). The Change Order Cost Summary Form cannot be used to nullify or supercede any specification or contractual provision.

If the method or amount of payment cannot be agreed prior to performing the Extra Work, the Engineer may unilaterally issue a Change Order in the amount determined reasonable by the Engineer for the Extra Work and direct the Contractor to proceed immediately. The Engineer also has the option to issue a Change Order directing the Work be done on a Time and Materials basis with the Contractor providing all labor, equipment, and materials necessary to complete the Work in a satisfactory manner and within a reasonable period of time.

Estimates for lump sum quotations and accounting for Time and Materials work shall be limited to direct expenditures necessitated specifically by the subject Extra Work, and shall be segregated as follows:

1. Labor, up to and including working general foremen, who are directly assigned to the Extra Work. Employees identified as superintendents or non-working general foremen shall not be charged as labor on Extra Work.

The labor costs shall include actual documented payroll costs including wages, payroll taxes as established by law (i.e., FICA, Federal and State Unemployment Taxes), fringe benefits as established by negotiated labor agreements, and any insurance costs (such as Worker's Compensation and General Liability Insurance but shall not include Automobile Liability Insurance or any other insurance costs). A detailed breakdown of those Redlands Regular meeting of 12-19-23 329 of 1429
CHANGE ORDERS 01254-3
subcomponents of labor costs, by all crafts shall be submitted to the Engineer, by the Contractor and all Subcontractors, for approval, as part of the documentation of labor costs, within ten (10) working days after issuance of the Notice to Proceed. No other subcomponents of labor costs shall be considered, unless approved in writing by the Engineer.

The labor cost is not allowed to be increased by using labor classifications with paygrades higher than necessary to accomplish the Work.

2. Materials: The cost of materials used in performing the Extra Work will be the cost, including sales tax and freight, to the purchaser, whether Contractor, Subcontractor or other forces, from the supplier thereof, except as follows:
a. Cash or trade discounts available to the purchaser shall be credited to the City notwithstanding the fact that such discounts may not have been taken by the Contractor.
b. For materials secured by other than a direct purchase and direct billing to the purchaser, the cost shall be deemed to be the price paid to the actual supplier as determined by the Engineer. Supplier markup, except for actual costs incurred in the handling of such materials, will not be allowed.
c. Payment for materials from sources owned wholly or in part by the purchaser shall not exceed the price paid by the purchaser for similar materials from said sources on contract items or the current wholesale price for such materials delivered to the Jobsite, whichever price is lower.
d. If, in the opinion of the Engineer, the cost of materials is excessive, or the Contractor does not furnish satisfactory evidence of the cost of such materials, then the cost shall be deemed to be the lowest current wholesale price for the quantity concerned, delivered to the Jobsite less cash or trade discount. The City reserves the right to furnish materials for the Work and no claim shall be made by the Contractor for costs and profit on such materials.
e. For the purposes of this Section, a "Supplier" is defined as any person or persons, firm or business, who supplies materials of construction and/or permanent equipment, but who does not perform any portion of the Work of the Contract on site, for the Contractor, except that labor or labor supervision which may be required by some manufacturers as part of their equipment installation for warranty or other purposes.

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CHANGE ORDERS 01254-4

3. Equipment Costs, including ownership, lease or rental costs, as well as operating costs, for individual equipment units whose replacement value is in excess of $500. Transportation and set up costs shall be included, but only if the equipment is imported to the worksite solely to perform work on the Extra Work described in the Change Order and the Contractor can demonstrate that the changed work cannot or could not be performed economically with equipment already at the site. Equipment costs shall be determined in accordance with the requirements set forth in Subsection G.

4. Small tools, equipment, consumables and incidental costs: No separate payment will be made for the use of small tools or equipment with a replacement value of $500 or less. This applies to tools and equipment owned by the Contractor or its subcontractors of any tier. Also, no separate payment will be made for fuel, lubricants, tool or equipment repairs, tool or equipment maintenance, consumables, drinking water, sanitary facilities or other incidentals. These costs are already included as a part of Markup.

5. Subcontractor Costs, including their overhead and profit, provided that such costs are direct costs to the Contractor for performing the Extra Work as set forth in Subsections B through G.

C. Time and Materials Work
The costs of all Changed/Extra Work submitted under the Time and Materials (T&M) method shall be formulated in accordance with the provisions of Subsections B through I.

Unless otherwise stipulated on the Change Order, the “Not-to-Exceed” amount for all T&M Change Orders is $10000. The Contractor is responsible for tracking costs and for notifying the Engineer in writing when costs approach 50% and 75% of the “Not-to-Exceed” amount. In addition, if the Changed/Extra Work cannot be completed within the “Not-to-Exceed” limit, the Contractor shall notify the Engineer in writing, and in a timely manner, that the limit requires an increase.

The City will only reimburse eligible costs up to the “Not-to-Exceed” amount.

The Contractor shall notify the Inspector at the beginning of each day when Changed/Extra Work is being performed. The Contractor shall notify the Inspector of the Changed/Extra Work being performed and describe the personnel involved, whether by Contractor forces or by its subcontractors at any tier. Failure to notify the Inspector prior to the start of Changed/Extra Work serves as the Contractor’s waiver to claim for compensation on that day.

For each working day, the Contractor shall submit a “Daily Extra Work Report” (DEWR) to the Inspector. The “Daily Extra Work Report” shall summarize labor, Redlands Regular meeting of 12-19-23 331 of 1429
CHANGE ORDERS 01254-5
equipment and materials supplied. The Inspector will only consider Forms that are properly completed as described below.

1. Separate forms must be used for labor and for equipment/materials.

2. Labor, equipment, material or expenditures that are not included on The DEWR are ineligible for payment. There will be no exceptions to this requirement. It is the responsibility of the Contractor to include any and all items of labor, equipment, or material for which it requests compensation for each day’s work completed.

3. Information required on the Labor form shall include name of personnel, personnel classification, and only the number of hours worked on Changed/Extra work for the day being reported. Since the overhead allowance already includes all necessary supervision, any hours for additional supervision or non-working foremen are ineligible for additional payment. The premium pay for a general foreman is eligible for payment only if the general foreman is a working foreman and a general foreman was required by a Union Labor Agreement or otherwise approved by the Inspector. The general foreman rate is eligible for payment only during the time that a general foreman was required for the Changed/Extra Work.

4. Information required on the Equipment/Material shall include Contractorowned equipment and/or tools, and rented equipment or tools for which compensation is requested. Information shall include the type of equipment, size of equipment, equipment identification number, appurtenances, and only the number of hours worked on the Changed/Extra work.

5. The only allowable materials are materials delivered to the job site and/or incorporated only into the Changed/Extra work. The allowable materials shall be listed on the T&M sheet for the day that they are delivered to the job site and/or incorporated into the Changed/Extra work.

6. Delivery ticket(s) and/or bill(s) of lading for rental equipment and/or tools delivered to the site and/or material incorporated into the work for the day being reported must be attached with the T&M sheet for that day. No payment will be allowed for materials and/or rented equipment unless receipt(s) or bill(s) of lading is attached. If the request for payment is not substantiated by original vendor/supplier invoices, acceptable copies of original invoices, or other documentation acceptable to the Inspector, the City may establish the cost of the item(s) at the lowest possible wholesale price or rental rate applicable while the work was being performed.

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7. Failure to submit the required “Daily Extra Work Report of Time and Material Work” by the close of the next working day shall waive all rights for that day unless otherwise approved by the Inspector. Work that cannot be substantiated by a “Daily Report”, approved and signed by the Inspector, is ineligible for payment.

8. The Contractor is responsible for preparing the “Daily Extra Work Report” for work by its Subcontractors and submitting the Forms to the Inspector on time.

9. The Contractor must have each “Daily Extra Work Report” verified by the Inspector. After the “Daily Extra Work Report” is approved by the Inspector, both the Contractor and Inspector sign the report. The original “Daily Extra Work Report” is retained by the Inspector with a copy provided to the Contractor.

10. When the “Daily Extra Work Report” is signed by the Inspector and the Contractor, it is binding on the Contractor and its Subcontractors.

11. When agreed to by the Inspector, the Contractor may submit a supplemental “Daily Extra Work Report” for labor, materials, or equipment for which the Contractor requests compensation but failed to list on the original daily report.
a. These supplemental forms shall be marked “SUPPLEMENTAL”. b. Unless otherwise approved by the Inspector, the supplemental forms may only be submitted for approval up to two (2) working days following the date when the work was performed.

No payment will be allowed for labor, materials, or equipment included on T&M sheets not signed by the Contractor and the Inspector. Payment will not be allowed for labor, materials, or equipment included on T&M sheets signed by anyone other than the Inspector or the Inspector’s immediate supervisor.

D. General
It is the intent of the City to settle all Change Orders full and final at the time the Change Order is issued. Therefore, the following paragraph shall be made a part of all Change Orders, whether included or not on the actual change order:
“The compensation (time and cost) set forth in a Change Order comprises the total compensation due the Contractor, all Subcontractors, and all Suppliers, for the Work or change defined in the Change Order, including impact on unchanged work. By signing the Change Order, the Contractor acknowledges and agrees on behalf of himself, all Subcontractors, and all Redlands Regular meeting of 12-19-23 333 of 1429
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Suppliers, that the stipulated compensation includes payment for all work contained in the Change Order, plus all payment for the interruption of schedules, extended field overhead costs, delay, and all impact, ripple effect or cumulative impact on all other work under this Contract. The signing of the Change Order indicates that the Change Order constitutes full mutual accord and satisfaction for the change, and that the time and/or cost under the Change Order constitutes the total equitable adjustment owed the Contractor, all Subcontractors, and all Suppliers as a result of the change. The Contractor, on behalf of himself, all subcontractors, and all Suppliers, agrees to waive all rights, without exception or reservation of any kind whatsoever, to file any further claim related to this Change Order.

No further claim or request for equitable adjustment of any type for any reasonably foreseeable cause shall arise out of or as a result of this Change Order or the impact of this Change Order on the remainder of the Work under this Contract.”
Costs which shall not be paid in Change Orders under this Contract include, but are not limited to, interest costs of any type; claim preparation or filing costs; legal expenses; the costs of preparing or reviewing proposed Change Orders or Change Order proposals; lost revenue; lost profits; lost income or earnings; rescheduling costs; costs of idled equipment when such equipment is not at the site or has not yet been employed on the Work; lost earnings or interest on unpaid retainage; claims consulting costs; and the costs of corporate officer or staff visiting the site; any compensation due to the fluctuation of foreign currency conversion or exchange rates; loss of other business; changes in taxes or increased tax rates of any kind or any costs identified as unallowable under the provisions of the Federal Acquisition Regulations.

Extensions of time shall be based solely upon the effect of delays to the Work as a whole. Extensions of time shall not be granted for delays to the Work, unless the Contractor can clearly demonstrate, through analysis of the current updated schedule, that the delay to the Work as a whole arose or will arise from causes other than normal weather, beyond the control and without fault or negligence of the Contractor, or any Subcontractor, at any tier, and that such delays did or will, in fact, delay the progress of the Work as a whole. The Contractor shall not be entitled to a time extension unless it submits a Time Impact Analysis which is a calculation of the extent of the delay to the end date of the Work and which shows that the Work has been or will be extended beyond the current Contract completion date. A Time Impact Analysis is a scheduling procedure which utilizes the networking techniques (fragnets) and a written analysis of the facts associated with the alleged delay to demonstrate the effect of the alleged delay on the critical path of the schedule. A "fragnet" is defined as a sequence of new activities and/or activity revisions that are proposed to be added to the existing current updated schedule to demonstrate (mathematically and graphically) the influence of the alleged delay on the end date of the Work and shall be the sole method for incorporating delays and impacts into the schedule. The objective of a Redlands Regular meeting of 12-19-23 334 of 1429
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Time Impact Analysis is to pinpoint, isolate, and quantify all time impact associated with a specific issue and determine its time relationship to past or current delays. Time extensions shall not be allowed for delays to parts of the Work that are not on the critical path of the currently approved monthly updated project schedule. Time extensions shall not be granted, nor delay damages of any kind whatsoever paid to the Contractor, until all available float, slack, or contingency time on the project is used and the end date of the Work is moved beyond the current, adjusted Contract completion date.

The cost summary, cost breakdowns and requests for cost reimbursement submitted by the Contractor (for delay, disruption, hindrance and interference associated with the changes, additions, deletions or extras) shall be itemized in a manner that, with mathematical certainty and without reliance upon probabilities or inferences, segregates the direct, actual reimbursable costs associated with each individual, change, addition, deletion, extra and (on an event-by-event basis) each individual delay or disruption event. Such cost summaries, breakdowns or requests shall not be based, in whole or in part, upon any methodology (such as “total cost” or “modified total cost” methodologies) that purports to calculate the Contractor’s additional costs of performance of the extra, change, addition or deletion (including without limitation the additional costs of delay, disruption or other impact) based on the difference between Contractor’s total actual Project or line item costs (with or without fee) and its original bid estimate for the Project or any original bid estimate line item. In connection with the foregoing, Contractor represents and warrants that it has the ability to generate and maintain complete and accurate cost accounting records that will reflect (i) the actual costs incurred or saved for each individual item of Extra Work, change, addition, deletion (including without limitation any costs of associated delay, disruption, interference, hindrance and the cumulative impact of each extra, change, addition, deletion on other parts of the Work); and, (ii) on an event-by-event basis, the effect of each delay or disruption that forms the basis of each request for extension of time, regardless of their scope, number, complexity, cumulative effect, or time of issuance or occurrence.

Except as provided in Section 6-6 of the General Conditions, Contractor shall have no right to recovery of any compensation, costs, expenses or damages resulting from delay, disruption, interference, or hindrance in the performance of the Work (including without limitation interruption of schedules, excess or extraordinary extended field and indirect overhead costs, loss of productivity and the impact, ripple or cumulative effect on other Work).

Contractor waives any claim or rights and remedies based on abandonment, quantum merit, rescission or other similar legal theory by reason of any of the following circumstances, which the Contractor acknowledges and agrees are within the reasonable contemplation of the parties: (i) changes, additions, deletions and extras to the Work after execution of the Contract and issued from time to time throughout the period of construction, regardless of their scope, Redlands Regular meeting of 12-19-23 335 of 1429
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number, cumulative value, or complexity, to correct errors, omissions, conflicts, and ambiguities in the Contract Documents, or to implement discretionary changes to the scope of Work requested by the City; (ii) the issuance and performance of changes, additions, deletions and extras in a manner that is not in sequence with the as-built or as-planned progress of the Work; (iii) changes due to Differing Site Conditions; (iv) suspensions of the Work or parts thereof, or limitations on access to portions or all of the Work, for the convenience of City or in the interests of the Project; (v) delay or disruption to the Work due to failure of the City, Engineer or Inspector to timely perform any contractual obligation.

E. Markups – Overhead and Profit

1. In addition to the direct expenditures specified for labor, materials and equipment in Subsection B, a lump sum will be paid for all overhead and profit, including: All insurance costs other than specifically mentioned in this Section, all field and office supervisors and assistants, all onsite project administration, security costs, the cost of small tools and consumables, incidental job burdens, and all general home office expenses and no separate allowance will be made therefor. Assistants to field and office supervisors include all clerical, stenographic, and general office help. Incidental job burdens include, but is not limited to, office equipment and supplies, temporary toilets, telephone, utilities, safety equipment, warning devices, personal protective equipment, and conformance to OSHA requirements. Project administration includes, but are not limited to, review and coordination, estimating, engineering, scheduling, and expediting relative to Change Orders, and updating and furnishing Record Drawings to incorporate changes, schedule update, supervision not applied solely to the Work of the Change Order, home office salaries and expenses, and City of Redlands Business Tax. Such lump sum shall conform to the following schedule of percentages of the total amount of direct expenditures of the Contractor and subcontractors.
(a) Work by Contractor. The following percentages shall be added to the Contractor’s costs and shall constitute the markup for all overhead and profits:
1) Direct Labor 20%
2) Direct Materials 15%
3) Direct Equipment 15%
(b) Work by Subcontractor. When all or any part of the extra work is performed by a Subcontractor, the markup established in (a) shall be applied to the Subcontractor’s actual cost of such work. A markup of 10 percent on the first $5,000 of the subcontracted portion of the extra work and a markup of 5 percent on work added in excess of $5,000 of the subcontracted portion of the extra work may be added by the Contractor.

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2. Bonds and Insurance
An additional allowance of one percent (1%) of all direct costs (less markup) is allowed.

3. Add/ Deduct Changes
The overhead rates determined above shall be applied to all additive Change Orders, except those utilizing as-bid Unit Prices listed in the Bid Proposal.

Any change in the Work involving both extras and credits shall show a net total cost, including subcontracts. Allowances for overhead and profit to the net total cost, as specified herein above, shall be applied if the net total cost is an extra; overhead and profit allowances shall not be applied if the net total cost is a credit. The estimated cost of deductions shall be based on labor and material prices on the date the Contract was signed.

4. When all or any part of the extra work is performed by a Subcontractor, the markup established in subsection 1.1.E.1 shall be applied to the Subcontractor’s actual cost of such work. A markup of 10 percent on the first $5,000 of the subcontracted portion of the extra work and a markup of 5 percent on work added in excess of $5,000 of the subcontracted portion of the extra work may be added by the Contractor.

F. City Furnished Materials, Equipment and Services
The Engineer reserves the right to furnish materials, equipment and services deemed expedient for use on the Changed/Extra Work. The Contractor shall have no claim for profit or overhead on the cost of such materials, equipment and services.

G. Equipment Costs
The rates for rental or leased equipment shall not exceed the rates listed in the Caltrans Labor Surcharge and Equipment Rental Rates (Caltrans LS&ERR). For T&M Change Orders, the rates are established by the actual paid invoice(s) that comply with the requirements of Subsections G.1 and G.3. Owned equipment costs shall not exceed the rates established by Subsection G.2. The most recent published edition in effect at the commencement of actual equipment use shall be used.

The rates paid for any rented or leased equipment or tools shall include the cost of fuel, oil, lubrication, supplies, small tools, necessary attachments, repairs and maintenance of any kind, depreciation, storage, insurance and all incidental costs associated with the operation of the equipment or tools.

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It is the responsibility of the Contractor to include any appurtenances added to equipment which would increase the basic rate for said equipment (i.e., hoe-ram, oversize bucket, and etcetera) as established in the acceptable rental rate guide.

All equipment and/ or tools shall be acceptable to the Inspector, in good working condition, suitable for the purpose for which it is to be used, and necessary to complete the Changed/Extra Work. Payment will be based on the manner in which the equipment was actually powered, operated and modified per the equipment manufacturer’s recommendations.

1. Rented or Leased Equipment
For equipment rented or leased (including lease with purchase option) in arm's length transactions from outside vendors, the Contractor shall be paid the actual invoiced, rented or leased rates provided that the invoiced lease or rental rates do not exceed the rates set forth in the Caltrans LS&ERR. Arm's length rental or lease transactions are those in which the firm involved in rental or lease of such equipment is not associated with, owned by, have common management, directorship, facilities, or stockholders with the firm renting the equipment. Submittal by a Contractor of a rental or leased invoice from the lessor will be prima facie proof of compliance with the above. However, such invoices are not conclusive proof; if questioned, the burden of proof remains with the Contractor. In no event shall the leased equipment rate billed to the City be at rates exceeding those prescribed in the following table:

Actual Usage (Change Order
& Contract Work Combined) Payment Category
Less than 8 hours Hourly Rate
8 or more hours but less than 7 days Daily Rate
7 or more days but less than 30 days Weekly Rate
30 calendar days or more Monthly Rate
a. When in Use:

Actual equipment use time documented by the Inspector shall be the basis that the equipment was utilized on the changed work and paid for under the Change Order. In addition to the lease or rental rate, equipment-operating costs shall not exceed the estimated hourly operating rate as set forth in the Caltrans LS&ERR. The hours of operation shall be based upon actual equipment usage on the changed work as recorded by the Inspector. For multiple shift work sequences, the allowable equipment rate shall not exceed fifty percent (50%) of the base rate, for second or third shifts. b. When Idle:

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Idle equipment is equipment on site and necessary to perform the Work under the change but not in actual use due solely to the impact of the changed work. Equipment operating costs due to idle time, documented by the Inspector, shall be paid at the rate determined in “G” (1) above. Idle time shall include a reasonable time allowance to and from the project site.

Payment for equipment or tools shall be limited to hours actually worked on the Changed/Extra Work if the equipment or tool is already on site for Work under the original Contract. No “standby” time will be paid for equipment already on site for Work under the original Contract.

If equipment or tools are used intermittently and, when not in use, could be returned to the rental source at less expense than holding it at the work site, it shall be returned, unless the Contractor elects to keep it at the work site at no expense to the City.

2. Owned and Other Equipment
Equipment rates for owned equipment or equipment provided in other than arm's length transactions shall not exceed the total hourly costs as set forth in the Caltrans “Labor Surcharge and Equipment Rental Rates” effective at the time the work is performed. (The Caltrans equipment rental rates are available on the internet at
http://www.dot.ca.gov/hq/construc/equipmnt.html.) If the equipment is not listed in Caltrans LS&ERR, then the Rental Rate Blue Book shall be used. When using the Blue Book, the hourly rate for any period less than 7 days shall be the weekly rate divided by 40, plus the Operating Cost.

Except as noted herein below, this equipment hourly rate plus the estimated operating cost per hour from the Blue Book will be paid for each hour the equipment actually performs the Extra Work. Daily records listing the equipment units and their respective operators, identification code, and actual usage on the Work under the Change Order, as certified at the end of each work day (or work shift if the Work is being performed in multiple work shift sequence) by the Inspector shall be the record upon which actual equipment use shall be based. For multiple shift work sequences, the Caltrans overtime factor shall be applied (When using the Blue Book one-half the Non-Operating Cost will be deducted for second and third shifts. The Non-Operating Costs are the Blue Book monthly or weekly/40 rates, as applicable.). It is agreed that this rate shall represent payment in full for all the Contractor’s direct costs.
a. When Idle:

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Payment for equipment necessary to be on the site to complete the Work, but not in actual use due solely to the impact of the changed work, shall be paid per the table in Caltrans Standard
Specifications Section 9-1.03A(3b), provided that its presence and necessity on the site has been documented by the Inspector, and further provided that the equipment was idled solely by actions of the City. Idle equipment time will only be paid as a function of delays specifically directed or caused by the City's actions. In no event shall the idle time claimed in a day for a particular piece of equipment exceed the normal work schedule established for the project - usually eight (8) hours per day or forty (40) hours per week, and excluding Saturdays, Sundays, and holidays. For multiple shift work sequence, the allowable idle equipment rate shall not be allowed, for second or third shifts. It is agreed that this rate shall represent payment in full for all the Contractor’s direct costs.

3. Equipment Haulage and Set Up Costs
Documented and actual equipment haulage and set up costs shall be paid for, if applicable as set forth in Subsection B.3.

4. Other Equipment Cost Guides
In the event that a piece of equipment used on a Change Order is not listed in Caltrans or the Blue Book, costs may be derived from the Associated General Contractor’s of America Equipment Ownership Guide, the Associated Equipment Dealers Guide, or the Equipment Rate Guide published by the U.S. Army Corps of Engineers as adjusted appropriately for the type of work and use and the regional area of the Work under this Contract.

H. Records
At any time should the Contractor deviate substantially from the schedule, method and sequence of operation, equipment, cost or pricing data furnished by the Contractor and agreed to by the City in connection with the Change Order or should the City determine that any price negotiated in connection with the Change Order is defective due to such deviation or the fault of the Contractor, the City reserves the right to reduce the Change Order cost and reissue the Change Order at the amount in which the City determines to be the actual costs to complete the change.

Whenever any material or process is indicated or specified by patent or a proprietary name, or by name of a manufacturer in the Change Order, such direction shall not relieve the Contractor’s responsibility or obligation to perform Redlands Regular meeting of 12-19-23 340 of 1429
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work in accordance with the contract requirements. The Contractor shall be solely responsible for, and have control over construction means, methods, techniques, sequences and procedures, coordination of all portions of the contract and Change Order work.

The Contractor shall on a weekly basis submit an approximate accounting of the amount expended on the Time and Materials work to date and an estimate of the Impact to the time of performance of work.

I. Partial Payments for Time and Materials Work.

Progress payments for Time and Materials work shall only be made if the anticipated cost of the changed work is in excess of $50,000 and/or the time to perform the changed work will exceed two (2) months duration. To receive payments for Time and Materials work, the Contractor shall submit to the Engineer an invoice of the daily reports which were verified by the Inspector, with details and documents, verifying the Contractor’s and Subcontractor's actual costs incurred for the Time and Materials work as set forth in Subsections B through H. Costs shall be submitted within thirty (30) calendar days after the T&M work has been satisfactorily completed unless an extension of time for submittal is authorized in writing by the Inspector.

END OF SECTION
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SCHEDULE OF VALUES 01298-1

SECTION 01298 SCHEDULE OF VALUES

1.1 GENERAL
A. The Schedule of Values shall be used as a basis for determining progress payments on a lump sum contract or any designated lump sum bid item. The Schedule of Values shall be a schedule of cost loaded construction activities equal, in total, to the lump sum bid and shall be in such form and sufficient detail to correctly represent a reasonable apportionment of the lump sum. Prior to submitting an invoice for payment, the CONTRACTOR shall have submitted a detailed Schedule of Values and obtained approval from the ENGINEER.

B. Each lump sum bid item on the Schedule of Work and Prices, as set forth in the Bid must be broken down separately. The breakdown of each lump sum bid item must cover the cost of construction required by the contract documents for that item. The sum of the values for the construction activities, within a bid item, must equal the total bid amount for that item. The breakdown shall include subcontract amounts which shall not deviate from the amounts submitted in the Bid Proposal. The CONTRACTOR shall provide certification from the Subcontractors certifying the subcontract amounts.

C. Each activity in the Schedule of Values shall delineate one construction activity.

For example, the placement of concrete between construction joints, the construction of an electrical duct bank or pipeline between points A & B. The costing for each activity should include all costs for the labor and materials or equipment required to complete the activity. For example, concrete construction activities should include all costs for the forming, placing of reinforcement, placing concrete and curing. The cost for pipeline construction activities should include materials, equipment and installation including pipeline supports or thrust blocks. The excavation and backfill for a pipeline or structure may be separate activities. The Contract Price breakdown shall include the itemized costs for the plant establishment and any maintenance services to be performed before the final project acceptance is made. No non-construction activity shall be cost loaded.

D. The CONTRACTOR shall use cost loaded construction activities from the Construction Schedule as a Schedule of Values. Each construction activity shall be encoded to its bid item and a sort provided for each bid item totaling the cost loaded amount. The total of the Cost Loaded amounts for each bid item shall equal the amount bid for that item. The total of the Schedule of Values shall equal the current Contract value at all times. At any time during the progress of the Work of the Contract the INSPECTOR reserves the right to review the cost loading of the Schedules of Values and direct necessary revisions. When requested by the INSPECTOR, the CONTRACTOR shall provide all information necessary to substantiate the cost loading.

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E. Attached are samples of the Schedule of Values. The City will provide project specific Schedule of Values for the CONTRACTOR to use throughout the project at the Preconstruction Meeting. The Schedule of Values must be used by the CONTRATRACTOR at the time of each progress payment.

END OF SECTION
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CONSTRUCTION SCHEDULE 01321-1
SECTION 01321 CONSTRUCTION SCHEDULE

1. THE REQUIREMENT
A. It is expressly understood and agreed that the time of beginning, the rate of progress, and the time of completion of the Work are of the essence of this Contract.

B. The CONTRACTOR’S representative in charge of scheduling is required to attend all meetings pertaining to scheduling and progress of the Work.

C. The CONTRACTOR shall submit to the ENGINEER 3 hard copies and the electronic file of the CONTRACTOR'S Construction Schedule (the schedule) at the time of the preconstruction meeting. The schedule shall be either a Critical Path Method (CPM) Network or a detailed Bar Chart with the critical path clearly shown. If the CPM network option is used, then Primavera Project Management or Microsoft Project shall be the scheduling software. If a detail Bar Chart is used, Microsoft Excel shall be the software utilized. The schedule shall include the following:

1. Activity ID,

2. Activity Description,

3. Start date for each activity,

4. Finish date for each activity,

5. Original duration,

6. Predecessor,

7. Successor,

8. Percent Complete,

9. Remaining Days.

A minimum of seven (7) calendar days for review of each schedule. Schedule activities shall be of sufficient detail to assure adequate planning has been done for proper execution of the Work and such that, in the sole judgement of the ENGINEER, it provides an appropriate basis for monitoring progress. The schedule shall begin with the date of issuance of the Notice to Proceed and conclude with the date of Final Completion shown in the Contract. Submittal and approval of the schedule in accordance with the requirements of this Section is a condition precedent to the issuance of any payments under this Contract. Once the schedule is approved it will become the baseline schedule and must be shown and compared on all subsequent schedule submittals.

D. Float, slack time, or contingency within the schedule (i.e., the difference in time between the project's early completion date and the required Contract Completion date), and total float within the schedule, is not for the exclusive use of either the CITY or the CONTRACTOR, but is a jointly owned expiring resource available to and shared by both parties. Pursuant to this float sharing requirement, use of Redlands Regular meeting of 12-19-23 347 of 1429
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float suppression techniques shall be cause for rejection of the schedule and any revisions or updates.

E. Time extensions shall not be granted nor delay damages paid until a delay occurs which is beyond the control and without the fault or negligence of the CONTRACTOR and its Subcontractors or Suppliers, at any tier, and which extends actual performance of the Work beyond the current Contract completion date and the completion date projected by the current, approved, updated schedule. If the delay occurs along a path, which the current approved Construction Schedule update projects late completion prior to addition of any CITY caused delay, then the time extension allowed will be only for the additional delay demonstrated by the approved Time Impact Analysis. Time extensions shall be granted only if they are clearly demonstrated by the CONTRACTOR through the submittal, within seven (7) calendar days after the delay occurs, of a Time Impact Analysis which demonstrates the estimated impact on the end date of the Work; is based upon the updated Construction Schedule current as of the month the delay occurred; and demonstrates that the delay cannot be mitigated, offset, or eliminated through such actions as revising the intended sequence of Work or other means.

If a time extension if granted by the CITY, the updated schedule reflecting the change shall become the baseline and be reflected schedule and must be shown and compared on all subsequent schedule submittals.

Since float time within the Construction Schedule is jointly owned, it is acknowledged that CITY caused delays on the project may be offset by CITY caused time savings (e.g. critical path submittals returned in less time than allowed by the Contract or approval of substitution requests which result in a savings of time to the CONTRACTOR). In such an event, the CONTRACTOR shall not be entitled to receive a time extension or delay damages until all CITY caused time savings are exceeded and the Contract completion date is also exceeded.

F. If the initial schedule submitted shows completion of Work more than thirty (30) calendar days in advance of the Contract completion date, the ENGINEER may, at no cost to the CITY, decrease the Contract duration by issuance of a Change Order which changes appropriate Milestone Date(s) and the Contract completion date to the completion date reflected on the schedule. Any approved schedule, revision, or update having an early completion date shall show the time between the early completion date and the Contract completion date as "project float".

G. Comments made by the ENGINEER on the schedule during review will not relieve the CONTRACTOR from compliance with all requirements of the Contract. The ENGINEER may request that the CONTRACTOR and all major Subcontractors (defined herein as being any Subcontractor, Sub-Subcontractor, or Supplier with five (5) percent or more of the value of the Contract) participate in Redlands Regular meeting of 12-19-23 348 of 1429
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review of any schedule submission. All revisions shall be submitted within seven (7) calendar days after the ENGINEER’S review.

H. Two copies of an updated schedule shall be submitted to the ENGINEER for approval with the submittal of each CONTRACTOR'S monthly payment request or the monthly payment request will be withheld. For those activities started but not yet completed at the time of submittal, the updated schedule shall reflect the percentage complete, as agreed between the CONTRACTOR and the INSPECTOR, and an estimate of the remaining duration. The monthly update of the schedule shall include an updated bar chart with logic arrows or network diagram and include the same additional data as required by Section 1.C. If the CPM network option is used, the schedule shall be calculated using remaining durations and the progress override option. The monthly update shall also include a complete, hard copy list of all the changes made from the previously approved submittal. If the schedule is done using Primavera, use a Claim Digger report for the list of changes.

I. The submittal of an updated schedule which meets the requirements of this Section, accurately reflects the status of the Work (for all previously accepted activities), and incorporates all approved changes into the schedule, shall be a condition precedent to the processing of the monthly payment application. (Actual and/or forecast dates for status of additional submittal cycles shall be added without the prior approval of the Engineer.) Updated schedules shall also be submitted at such other times as the ENGINEER may direct. Upon approval of a Change Order or issuance of a notice to proceed with a change, the approved change shall be reflected in the next schedule update.

J. If completion of any part of the Work, delivery of equipment or materials, or submittal of CONTRACTOR submittals is behind schedule and will impact the end date of the Work, the CONTRACTOR shall submit a written recovery plan acceptable to the ENGINEER for completing the Work by the current Contract completion date, if requested by the ENGINEER.

K. As a condition precedent to the release of any retained funds, the CONTRACTOR shall, after substantial completion of the Work has been achieved, submit a certified, final schedule which accurately reflects the manner in which the project was constructed and includes actual start and completion dates for all activities on the schedule.

END OF SECTION
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SECTION 01322 CONSTRUCTION PROGRESS PHOTOGRAPHY

1.1 GENERAL
A. Required: Provide photographs taken at the Jobsite at the specified stages of Contracted Work in accordance with provisions of this Section.

1. The Contractor shall provide the City with photos with addresses identifying each property location, the direction the photograph was taken (facing North, South etc).

2. Take first photographs just before CONTRACTOR starts any work operations at the Jobsite.

3. Take final photographs when all Contracted Work has been completed, regardless of time interval since previous photographs were taken.

1.2 SUBMITTALS
Except as otherwise directed by the ENGINEER, submit all photographs electronically on a CD/DVD organized by phase of construction and location.

1.3 QUALITY ASSURANCE
Photographs and prints to be of professional quality; clear, in focus, with high resolution and sharpness, and with minimum distortion.

END OF SECTION
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CONSTRUCTION STATUS REPORTS 01323-1
SECTION 01323 CONSTRUCTION STATUS REPORTS

1.1 REQUIREMENTS
A. Daily Status Report
The Contractor shall complete a daily report indicating manpower, major equipment, subcontractors, unusual occurrences and etc., involved in the performance of the work. The daily report shall be completed on forms prepared by the Contractor and approved by the City and shall be submitted to the Project Manager at the conclusion of each work week.

The Contractor shall also have workers on the project sign in and out each day on the City of Redlands Daily Sign In Sheet which shall state the name, times in and out and the work performed by each worker on the project each day. The completed Daily Sign In Sheets shall be submitted to the City of Redlands Project Manager at the end of each work week. Failure to submit daily reports and daily sign in sheets to the Project Manager on a weekly basis will result in a possible and temporary suspension of work until reports are submitted.

B. Weekly Status Report
During the construction phase of the Work, the CONTRACTOR shall submit weekly written status reports to the ENGINEER and the INSPECTOR. The report shall contain a record of inspections and tests, not performed by CITY forces, for all Work accomplished subsequent to the previous report and shall include the following information:

1. Type of work under way during the time frame of the report (e.g., earthwork, concrete work, structural steel erection, equipment manufacturing, component installation).

2. Inspections and tests, and location of inspections and tests that were made.

3. Results of inspections.

4. Reports of tests performed, including those specified, with the results of the tests, and acceptance criteria, including failures and remedial action to be taken. Test results, including all computations, shall be attached to the report form. Where test results cannot be completed by the time the report is submitted, a notation shall be made that the test was performed, including the approximate expected date that test results will be reported.

5. Report of any nonconforming items/activities. Nonconformance report forms designed solely for this purpose shall be utilized.

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CONSTRUCTION STATUS REPORTS 01323-2

6. Results of inspections of material and equipment done upon their arrival at the Jobsite and prior to their incorporation into the Work. This includes, but is not limited to, compliance with approved submittals, damage, and proper storage requirements.

7. Offsite quality control activities.

8. Instructions received from the ENGINEER or INSPECTOR.

9. In all cases, the report must be verified and signed by the CONTRACTOR'S representative. The verification is to contain the statement that all supplies and materials incorporated in the Work are in compliance with the terms of the Contract except where noted.

C. 3 Week Look Ahead Schedule
During the construction phase of the Work, the CONTRACTOR shall submit 3 Week Look Ahead reports to the ENGINEER at the weekly progress meetings or as directed by the ENGINEER. The report shall include the following information:

1. Type of work under way during the time frame of the report (e.g., earthwork, concrete work, structural steel erection, equipment manufacturing, component installation).

D. Miscellaneous Submittals
CONTRACTOR shall prepare a Daily Construction Report recording the following information concerning events at the job-site and submit original copies to the ENGINEER at weekly intervals for approval:

1. List of Subcontractors and Sub-Subcontractors at the site, types of works and job location.

2. Count of CONTRACTOR’S personnel at the site, name, type of work, hours completed and job location.

3. Construction equipments at the site.

4. High and low temperatures, general weather conditions.

END OF SECTION
Redlands Regular meeting of 12-19-23 352 of 1429
SUBMITTALS 01330-1
SECTION 01330 SUBMITTALS

1.1 THE REQUIREMENT
A. The CONTRACTOR shall furnish a schedule and list of all required submittals to the ENGINEER, including required submittals by all Subcontractors.

B. Wherever called for in these Specifications or on the plans, or where required by the ENGINEER, the CONTRACTOR shall furnish to the ENGINEER for review, two (2) hard copies and one electronic (PDF) copy of each submittal.

The term "submittal" as used herein shall be understood to include detail design calculations, design drawings, shop drawings, fabrication and installation drawings, erection drawings, lists, graphs, operating instructions, catalog sheets, data sheets, samples, and similar items. Unless otherwise required, said submittals shall be submitted to the ENGINEER at a time sufficiently early to allow review of same by the ENGINEER and to accommodate the rate of Construction Progress required under the Contract without delaying the Contract Work and with due regard for the possibility of resubmittals. All submittals shall be in English.

C. All design or shop drawings or other submittals shall be accompanied by a transmittal form for each submittal. Any submittal not accompanied by such a form may be returned, at the ENGINEER'S discretion, for resubmittal.

D. Normally, a separate transmittal form shall be used for each specific item or class of material or equipment for which a submittal is required. Transmittal of a submittal of various items using a single transmittal form will be permitted only when the items taken together constitute a manufacturer's "package" or are so functionally related that expediency indicates a review of the group or package as a whole. A multiple-page submittal shall be collated into sets, and each set shall be stapled or bound, as appropriate, prior to transmittal to the ENGINEER.

E. Shop Drawings shall show in detail the size, sections, and dimensions of all the member(s); the arrangement and construction of all connections and joints; all holes, straps, and other fittings required for attaching work and other pertinent details. When required, engineering computations shall be submitted. The CONTRACTOR shall be responsible for delivering reviewed copies of shop Drawings to all others whose work is dependent thereon. The CONTRACTOR shall maintain at the site of the Project, at all times, a complete file of approved Shop Drawings and manufacturers' data for this Project.

F. Except as may otherwise be provided herein, the ENGINEER will return prints of each submittal to the CONTRACTOR, with its comments noted thereon, within twenty (20) calendar days following their receipt by the ENGINEER. It is considered reasonable that the CONTRACTOR shall make a complete and acceptable submittal to the ENGINEER by the second submission of a submittal Redlands Regular meeting of 12-19-23 353 of 1429
SUBMITTALS 01330-2
item. The CITY reserves the right to withhold moneys due the CONTRACTOR to cover additional costs of the ENGINEER'S review beyond the second submittal. Submittal will be returned to the CONTRACTOR with one of four (4) markings:

1. If a submittal is returned to the Contractor marked "NO EXCEPTIONS," formal revision and resubmission of said submittal will not be required.

2. If a submittal is returned to the Contractor marked "EXCEPTIONS NOTED," formal revision and resubmission of said submittal will not be required, unless specifically requested.

3. If a submittal is returned to the Contractor marked "RETURNED FOR CORRECTION," the Contractor shall revise said submittal and shall resubmit the originally required number of copies of said revised submittal to the Engineer.

4. If a submittal is returned to the Contractor marked "NOT ACCEPTABLE," the Contractor shall revise said submittal and shall resubmit the originally required number of copies of said revised submittal to the Engineer.

G. All Work for which Shop Drawings are required shall be performed in accordance with the reviewed and approved copies. Fabrication of an item shall not commence before the ENGINEER has reviewed the pertinent submittal and returned the copies to the CONTRACTOR marked either "NO EXCEPTIONS TAKEN," or "MAKE CORRECTIONS NOTED“. Revisions indicated on submittals shall be considered as changes necessary to meet the requirements of the Contract Documents and shall not be taken as the basis for claims for extra work.

H. All CONTRACTOR submittals shall be carefully reviewed by an authorized representative of the CONTRACTOR prior to submission to the ENGINEER.

Each submittal shall be dated, signed, and certified by the CONTRACTOR as being correct and in strict conformance with the Contract Documents. No consideration for review by the ENGINEER of any CONTRACTOR’S submittal will be made for any items which have not been so certified by the CONTRACTOR. All noncertified submittals will be returned to the CONTRACTOR without action taken by the ENGINEER, and any delays caused thereby shall be the total responsibility of the CONTRACTOR.

I. Should the Shop Drawings or manufacturers data (for submittals required by the Standard Specifications or the specifications) show variations from the Contract requirements, the CONTRACTOR shall make specific mention of such variations in the letter of transmittal, in order that, if acceptable, suitable action may be taken for proper adjustment of the Contract; otherwise the Redlands Regular meeting of 12-19-23 354 of 1429
SUBMITTALS 01330-3
CONTRACTOR will not be relieved of the responsibility for executing the work in accordance with the Contract Documents, and the approved submittals.

J. The ENGINEER’S review of CONTRACTOR’S submittal shall not relieve the CONTRACTOR of the entire responsibility for the correctness of details and dimensions and conformance to the Specifications. The CONTRACTOR shall assume all responsibility and risk for any misfits due to any errors in the submittal. Any fabrication or other work performed in advance of the receipt of accepted submittals shall be entirely at the CONTRACTOR’S risk and expense.

The CONTRACTOR shall be responsible for the dimensions and the design of adequate connections and details.

K. CONTRACTOR’S Coordination:

1. ENGINEER will return and will not review unrelated submittals.

2. The CONTRACTOR may be required to provide drawings, setting diagrams and similar information necessary for proper coordination of Contracted Work. Such data shall remain between the CONTRACTOR and CONTRACTOR’S Subcontractor and will not be reviewed by the ENGINEER unless specifically called for in the Contract Documents.

3. ENGINEER will not review any required Structural Shop Drawings, Structural Calculations, etc., not prepared or signed by a State of California licensed ENGINEER.

4. ENGINEER will return and will not review any submittal requiring coordination with other submittals until such other submittals or required information is received by the Consultant or ENGINEER.

L. CONTRACTOR’S Submittals: CONTRACTOR’S submittals required for performance of Contracted Work, shall include, but are not limited to, the following:

1. Schedule of Values for all Lump Sum items within the Proposal.

2. Construction Schedule and Notification to ENGINEER of completion of each milestone or percentage increment of the Work as required.

3. Submittal Schedule

4. Daily Construction Reports

5. Shop Drawings and Structural Calculations.

6. Manufacturer’s Data and Specifications.

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SUBMITTALS 01330-4

7. Samples

8. Templates

9. Certificate of Compliance

10. Construction Photographs

11. Substitutions

12. Record Drawings and Record Project Manual

13. Operation & Maintenance Manuals

14. Stock Materials, Spare parts, tools

15. Material Testing Results

16. Maintenance Logs and Maintenance Schedule.

M. CONTRACTOR shall conform to the provisions of the Contract Document and as may be specifically directed by the ENGINEER.

1. Preparation and processing of submittals shall be coordinated with Contracted Work operations, which include fabrication, purchasing and delivery of work items so as not to delay Contracted Work operations.

2. In each copy of the Submittal, mark every applicable material, product, equipment, manufacturer’s data, product information, color samples, rating or values, part and model numbers, etc. by red color circle. Each of the submittal items must be clearly distinguishable from other unrelated or similar items listed in the Manufacturer’s Catalog or Technical Specifications, Manuals, etc.

N. Coordination and Submittals:

1. Carefully review and coordinate all aspects of each item being submitted.

2. Carefully review contract drawings and technical sections, verify all work as laid out or indicated meeting the applicable codes and standards.

3. Ensure ample time for reviewing and processing of the submittals by the CITY or other authorized agencies, delays resulting from improper and untimely submittals shall be the responsibility of the CONTRACTOR.

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SUBMITTALS 01330-5

4. Verify that all such submittal items conform to the Project Manual requirements noted in the Technical Sections.

5. Verify all site conditions and provide all required dimensions and measurements in Shop Drawings.

6. Where necessary, review the CITY’S comments, make changes and resubmit to local governing agencies for approval. Furnish the ENGINEER copies of the approved plans or drawings for review.

O. CONTRACTOR shall affix to each submittal, the CONTRACTOR’S signature certifying that required coordination has been performed and include on an attached label for processing and recording action taken, noting the following:

1. Name of the Project

2. Date of the Submittal

3. Name and address of Consultant

4. Name and address of the CONTRACTOR

5. Name and address of the Subcontractor(s)

6. Name and address of the Supplier

7. Name and address of the Manufacturer

8. Reference to Specification Section Number and Title

9. Reference to Drawing Sheet Number and detail(s)

10. Submittal Number

11. Priority Number and expected return date.

END OF SECTION
Redlands Regular meeting of 12-19-23 357 of 1429
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Redlands Regular meeting of 12-19-23 360 of 1429
WATER POLLUTION CONTROL PROGRAM 01572-1
SECTION 01572 EROSION CONTROL PLAN
Contractor shall comply with all laws, codes, ordinances and requirements of governing agencies regarding the discharge of pollutants, air and water pollution control and any other requirements for this project. Within 5 days of the Notice to Proceed, Contractor shall submit two (2) hardcopies of the draft Erosion Control Plan to the City for review. Any corrections or changes shall be made to the Erosion Control Plan, approved by the Engineer and implemented prior to any construction work on this project. The plan shall be updated as necessary or required for compliance purposes.

Payment for work on this item shall be made as a percentage of work completed at each monthly payment. All work under this item shall be as shown on the approved drawing accepted by the City prior to any work on the project. The Contractor shall have all work installed and inspected by the City prior to any work on the project.

Full compensation for this item shall be in accordance with all state and federal NPDES rules, regulations, requirements and laws and shall constitute all work for providing, installing, maintaining and removing all work as required for all excavations, earthwork, grading, grinding, paving, concrete, runoff containment, and any other work performed within the project boundaries.

END OF SECTION
Redlands Regular meeting of 12-19-23 361 of 1429
CONSTRUCTION INFORMATION SIGNS 01581-1
SECTION 01581 CONSTRUCTION INFORMATION SIGNS

1.1 THE REQUIREMENT
The City shall provide the Contractor with all required construction information signs for the project. The signs shall be installed at the locations noted in the plans, if included, or as otherwise directed by the Engineer. If the project consists of numerous sites, the construction information signs shall be relocated to each site as work progresses. The construction signs shall be installed the same day work commences on any construction site. If the sign is not installed prior to construction work beginning at a subsequent site, the City will install the information signs at the Contractor’s expense.

The installation of each sign shall be the responsibility of the contractor to include mounting posts, hardware and any related incidentals to ensure the sign is placed in a safe and secure manner. For any sign required for multiple site projects, where the sign is frequently relocated and not anticipated to be installed in the ground on posts, the Contractor shall provide a Type III barricade for mounting. The contractor shall obtain approval from the Engineer following installation of the construction information sign. If the signs are installed in the ground with posts, proper vertical clearance shall be provided. The minimum vertical clearance shall be six feet within a parkway area and seven feet within the sidewalk.

The construction information sign shall remain visible at all times. The contractor shall replace stolen signs at their expense and maintain the signs, ensuring all graffiti, soil, paint, etc. is removed from the sign immediately. Upon completion of the project, each sign shall be removed and returned to the City. If the sign is not returned to the City at the completion of the project in the original condition, the cost of the sign shall be withheld from the final progress payment.

The Contractor shall notify Underground Service Alert (Dig alert) at least 2 working days, but not more than 14 calendar days, prior to performing any excavation.

Full compensation for furnishing all labor, equipment, materials, and tools required to perform the tasks noted above, and as ordered by the Engineer, shall be considered as being included in the various Contract items of work and no separate or additional compensation will be allowed therefore.

END OF SECTION
Redlands Regular meeting of 12-19-23 362 of 1429
MOBILIZATION 01721-1

SECTION 01721 MOBILIZATION

1.1 THE REQUIREMENT
A. General
Whether Mobilization is included as a Contract Bid Item in the Bid Proposal Form or specified as part of the lump sum in the Contract Documents, the cost of labor, equipment, materials and incidentals for doing all the work in mobilization (in advance of construction operations and not directly attributable to any specific bid item) shall be included in the Contract Price Breakdown and progress payment estimate. If there is no mobilization bid item the CONTRACTOR shall submit to the INSPECTOR for approval the Contract Price Breakdown with the amount established for mobilization.

Mobilization shall include, but not be limited to, the following items, all as required for the proper performance and completion of the Work:

1. Obtaining all permits, licenses, insurance, and bonds. Providing copies to the ENGINEER.

2. Moving onto the Jobsite all of CONTRACTOR’S plant and equipment as required.

3. Erecting temporary buildings and other construction facilities.

4. Installing temporary construction power and wiring.

5. Establishing fire protection system for its temporary facilities.

6. Developing construction water supply.

7. Providing field office trailers for the CONTRACTOR, complete with all specified equipment, furnishings, utility services and required approvals from the CITY.

8. Providing sanitary facilities or connecting to onsite sanitary facilities as specified.

9. Providing for potable water facilities as specified. This includes a means by which all on site CONTRACTOR, Subcontractor or supplier personnel can wash their hands with soap.

10. Arranging for, and erection of, CONTRACTOR’S work and storage yards and sheds.

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MOBILIZATION 01721-2

11. Submitting all required Subcontractor insurance certificates and bonds.

12. Posting all CAL/OSHA required notices and establishment of safety programs.

13. Furnishing of Construction Schedule, Contract Price Breakdown and Submittal Schedules.

14. Erecting all temporary fencing, including removal and disposal of existing temporary fencing.

END OF SECTION
Redlands Regular meeting of 12-19-23 364 of 1429
SURVEYING 01722-1
SECTION 01722 SURVEYING
PART 1 - GENERAL
A. General

1. The CONTRACTOR shall be responsible for all surveys required to layout the Work and for the accuracy of all survey work for construction.

The CONTRACTOR shall include the cost of all such survey work in their Bid. The CONTRACTOR shall have all construction surveying performed by a `Licensed Land Surveyor' or a `Civil Engineer’ registered by the State of California to perform such work. The ENGINEER reserves the right to verify all survey work done by the CONTRACTOR.

2. The CONTRACTOR shall preserve the initial survey control points for the duration of their usefulness. Monumentation that is subject to disturbance or destruction shall be located and referenced prior to construction and relocated and referenced if necessary after construction, in accordance with the following requirements.

B. Construction Surveys

1. The CONTRACTOR shall provide all reference stakes and form checks necessary for construction and inspection of improvements. All construction staking shall be documented in cut sheets and provided to the ENGINEER. This staking may include but is not limited to: removals, joins, rough grade, slope, utilities, storm drains, sewers, curbs, walks, paving, wall and building stakes; and any other staking necessary for construction and inspection.

C. Reference Or Grade Stakes

1. A reference or grade stake shall be set for each grade change or angle point shown on the plan, standard plan, and shop drawing, in addition to the normal staking interval.

D. Form Checks

1. Forms shall be checked when durable points may be disturbed, removed, or are impractical to be used to verify the design location. The measured location shall be recorded in the survey field notes. All variations from the plan location shall be brought to the attention of the ENGINEER.

E. Staking Intervals And Offset Stake Lines
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SURVEYING 01722-2

1. All staking intervals shall be in accordance as directed by the Engineer.

Stake lines shall be set at an offset distance from the improvement to ensure proper grade, station, and alignment.

F. Utility Stakes

1. The CONTRACTOR shall provide stakes for all utilities, public or private, that require location or relocation, unless otherwise stated.

G. Additional Survey Work

1. The CONTRACTOR may be required to furnish additional survey work, such as profiles, restakes, Change Orders, etc., at the request of the ENGINEER or the INSPECTOR.

H. Accuracy

1. The CONTRACTOR shall use appropriate surveying methods to obtain the following standards: For fixed works (i.e. cast-in-place concrete; asphalt pavement, pipes and drains; and other items determined by the ENGINEER) the following survey standards shall be used. The absolute horizontal accuracy, in relationship to the Engineer’s control, shall be such that the semimajor axis of its 95% error ellipse is ±0.015 foot or less. The absolute vertical accuracy, in relationship to the Engineer’s control, shall be such that its standard deviation is ±0.015 foot or less. The relative horizontal accuracy of survey points within the Project shall be such that the semimajor axis of its 95% error ellipse is ±0.015 foot or less. The relative vertical accuracy of survey points within the Project shall be such that its standard deviation is ±0.015 foot or less.

2. For excavation purposes, the following survey standards shall be used.

The absolute horizontal accuracy, in relationship to the Engineer’s control, shall be such that the semimajor axis of its 95% error ellipse is ±0.1 foot or less. The absolute vertical accuracy, in relationship to the Engineer’s control, shall be such that its standard deviation is ±0.1 foot or less. The relative horizontal accuracy of survey points within the Project shall be such that semimajor axis of the 95% error ellipse is ±0.1 foot or less. The relative vertical accuracy of survey points within the Project shall be such that its standard deviation is ±0.1 foot or less.

I. Survey/Inspector

1. The CONTRACTOR shall provide to the INSPECTOR those
measurements and control points necessary to determine the location and conformance to the plan, line, and grade of the improvements necessary for inspection purposes.

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J. Survey Notes

1. The CONTRACTOR shall supply and keep notes on CITY standard format note sheets. The ENGINEER may request copies of, and otherwise review, survey notes at any time during the construction phase of the Project. Upon completion of the Project, the original survey notes shall become the property of the CITY and shall be delivered to the

ENGINEER
PART 2 – MONUMENT PRESERVATION GUIDELINES
A. New & Reconstruction Projects

1. Prior to Construction
a. The public survey records are to be researched for the location of all possible survey monuments within the scope of the project and copies shall be furnished to the survey crew.
b. The survey crew shall diligently search for all survey monuments of record above or below the surface, within the road right-of-way. It is suggested that this search would include the use of a metal detector. When the detector indicates the possibility of a buried survey monument, then digging below the surface to uncover the monument is required.
c. The survey crew shall properly reference all found survey monuments, which may be disturbed or covered during construction, to stable surface points. d. The authorized surveyor shall properly complete a Corner Record or Record of Survey for the monuments noted in item c, above. Prior to the start of any construction work, the original or a print of the Corner Record or Record of Survey shall be submitted to the County Surveyor for review, signature and filing. A copy shall also be provided to the City prior to the start of construction to provide documentation that the requirement is met.

2. After Construction and Prior to Notice of Completion a. All covered and disturbed monuments shall be reset with the same or more durable type of monument as the original, in the surface of the construction.

Key monuments shall be a minimum 1” inside diameter iron pipe of appropriate length.
b. A monument box or other protective structure is recommended to be placed around key monuments (section corners, quarter section corners). c. The authorized surveyor shall properly completes a Corner Record or Record of Survey for all set monuments with a change in character, including tag number, and submit it to the County Surveyor for review, signature and filing.

A copy shall also be provided to the City prior to the Notice of Completion to provide documentation that the requirement is met.

Redlands Regular meeting of 12-19-23 367 of 1429
SURVEYING 01722-4
B. Overlay Projects

1. Prior To Construction
a. The public survey records are to be researched for the location of all possible survey monuments within the scope of the project and copies shall be furnished to the survey crew.
b. The survey crew shall diligently search for all survey monuments of record and on the surface of the road. It is suggested the search would include the use of a metal detector. When the detector indicates the possibility of a buried survey monument, then digging below the surface to uncover the monument within 2” of the road surface is recommended.
c. The survey crew shall properly reference found survey monuments, which may be disturbed or covered during construction, to stable surface points. d. The authorized surveyor shall properly complete a Corner Record or Record of Survey for the monuments noted in item 3, above. Prior to the start of any construction work, the original or a print of the Corner Record or Record of Survey shall be submitted to the County Surveyor for review, signature and filing. A copy shall also be provided to the City prior to the start of construction to provide documentation that the requirement is met.

2. After Construction and Prior to Notice of Completion a. All covered or disturbed monuments and surface monuments are reset in the new road surface, or a new monument is set in the new road surface above the buried one.
b. All existing monument boxes will be adjusted to grade or replaced, as appropriate.
c. A monument box or other protective structure should be placed around key monuments (section corners, quarter section corners).
d. The authorized surveyor shall properly complete a Corner Record or Record of Survey for all set monuments and existing monuments with a change in character, including tag number and submits it to the County Surveyor for review, signature and filing. A copy shall also be provided to the City prior to the Notice of Completion to provide documentation that the requirement is met.

C. Slurry Seal Projects

1. Prior To Construction
Redlands Regular meeting of 12-19-23 368 of 1429
SURVEYING 01722-5
a. The public survey records are to be researched for the location of all possible survey monuments within the scope of the project and copies furnished to for the survey crew.
b. All monument boxes shall be located and steps taken to ensure that the survey monuments inside are readily accessible upon completion of the project. c. The survey crew shall diligently searches for survey monuments on the surface of the roadway, and identify said monuments recovered in the field to ensure that they will be protected. The survey crew shall inventory the monuments recovered in the field in a manner that allows for their recovery and inspection after construction.

2. After Construction and Prior to Notice of Completion a. All monument boxes shall be inspected, and appropriate action taken when needed, to ensure that the survey monuments inside are readily accessible. b. The survey crew shall review the inventory of found monuments by field inspection to ensure that all survey monuments are clean and exposed. Those monuments covered after construction is completed shall be uncovered.

D. Monument Tie Preservation

1. Prior To Construction
a. All existing survey monument ties within the scope of the project shall be researched and identified prior to construction. Surveyor may obtain existing tie sheets from the City as available.
b. If it is determined that all ties for a survey monument may be disturbed during construction, the Surveyor shall relocate the monument ties prior to construction, within improvements that will not be disturbed, and file the revised tie sheet with the City. A minimum of three tie points should reference each centerline monument, whenever possible

2. After Construction and Prior to Notice of Completion a. If it is determined that the result of construction will not disturb all survey monument ties for a specific monument, the Surveyor shall replace all monument ties disturbed during construction per the following guidelines:
i. Monument ties shall be placed during the finishing process of the concrete improvements.
ii. Monument ties shall be set below the elevation of the adjacent top of curb to provide protection from any future cleaning, maintenance or work around the tie.
iii. A minimum of three tie points should reference each centerline monument, whenever possible.

Redlands Regular meeting of 12-19-23 369 of 1429
SURVEYING 01722-6
b. Once the construction is complete, the Surveyor shall prepare a revised tie sheet, and file with the City for all monument ties disturbed during the construction.

END OF SECTION
Redlands Regular meeting of 12-19-23 370 of 1429
POTHOLING 01732-1
SECTION 01732 POTHOLING

1.1 THE REQUIREMENT
A. The CONTRACTOR shall conduct exploratory excavations by potholing to verify or to discover the actual locations and the size of existing underground utilities and improvements. The CONTRACTOR shall take care not to damage existing facilities during potholing operations. Any utility or existing facility (including those located by Underground Service Alert - USA) within 3 feet of any trench or excavation shall be potholed prior to starting the contract work in the vicinity.

Potholing shall be done in each given area where excavation work is to occur at least fourteen (14) calendar days in advance of any excavation or construction in that area, to avoid possible delay in the progress of the Work.

B. Potholing shall consist of excavations at the locations of utilities or other underground facilities indicated on the Drawings, located by USA, or as directed by the ENGINEER. All costs of potholing operations for the utilities indicated on the Drawings shall be included in the CONTRACTOR’S Bid.

C. If an allowance for “Additional Potholing” has been established and included in the SCHEDULE OF WORK AND PRICES, this allowance shall only be used to reimburse the CONTRACTOR for potholing utilities not shown or otherwise referenced on the drawings, or as directed by the ENGINEER. If the total cost of the Work directed under the Additional Potholing allowance differ from the amount set forth in the SCHEDULE OF WORK AND PRICES, the Contract Price shall be adjusted by a Change Order. The adjustment shall be the difference between the total actual costs and the amount included in the Bid, as an additional amount due to the CONTRACTOR or a credit to the CITY, as appropriate.

D. In addition to the potholes indicated on the Drawings, or directed by the ENGINEER, the CONTRACTOR may opt to do further potholing deemed necessary at no additional cost to the CITY.

E. Potholing operations shall conform to all applicable requirements as to sidewall slopes, sheeting and shoring, and all other excavation and trenching provisions specified herein.

F. Potholes shall be identified and protected in accordance with the Engineer’s instructions, the California Manual on Uniform Traffic Control Devices (MUTCD) and Work Area Traffic Control Handbook (WATCH) Standards.

G. The CONTRACTOR’S proposed method of potholing and schedule for potholing shall be submitted to the ENGINEER for approval, at least thirty (30) days prior to the commencement of operation. Any utilities damaged during potholing shall Redlands Regular meeting of 12-19-23 371 of 1429
POTHOLING 01732-2
be immediately reported to the ENGINEER and INSPECTOR and repairs made immediately in accordance with the specifications.

H. A complete log of all potholes shall be kept by the CONTRACTOR, showing specific locations and dimensions of trenches. The log shall be verified by the INSPECTOR prior to the backfilling of the potholes. The verified log will be submitted to the ENGINEER and the INSPECTOR within two (2) working days after completion of potholing in each area. Payment for potholing utilities not shown or otherwise referenced on the drawings, or as directed by the ENGINEER will not be made unless these potholes are listed on the verified log.

I. The CONTRACTOR shall record the coordinates, elevations and dimensions of all utilities and improvements verified or discovered by potholing. The records shall be submitted to the ENGINEER within two (2) working days after the completion of potholing in each area. The records shall also include dates of the potholing operations and any additional discovered information or pertinent data.

J. Upon completion of potholing in each area, and after verification of the logs by the INSPECTOR, potholes shall be immediately backfilled and compacted in accordance with the specifications, or restored as directed by the ENGINEER.

END OF SECTION
Redlands Regular meeting of 12-19-23 372 of 1429
DEMOBILIZATION 01740-1
SECTION 01740 DEMOBILIZATION

1.1 THE REQUIREMENT
A. General
Whether Demobilization is included as a Contract Bid Item in the Bid Proposal Form or specified as part of the lump sum in the Contract Documents, the cost of labor, equipment, materials and incidentals for doing all the work in demobilization (upon completion of all contract work and not directly attributable to any specific bid item) shall be included in the Contract Price Breakdown and progress payment estimate. If there is no demobilization bid item the CONTRACTOR shall submit to the INSPECTOR for approval the Contract Price Breakdown with the amount established for demobilization.

Demobilization shall include, but not be limited to, the following items, all as required for the proper performance and completion of the Work:

1. Moving off of the Jobsite all of CONTRACTOR’S plant and equipment as required.

2. Dismantling and removing all temporary buildings and other construction facilities.

3. Dismantling and removing all temporary construction power and wiring.

4. Removing all sanitary facilities from the work site.

5. Remove all waste, debris, and rubbish caused by construction operations within the work area, adjacent properties and public roads.

6. Materials and equipment shall be removed from the site as soon as they are no longer necessary. Before the final inspection, the site shall be cleared of equipment, unused materials and rubbish so as to present a satisfactory clean and neat appearance. All cleanup costs shall be included in the CONTRACTOR’S Bid.

7. Dismantling and removal of all temporary fencing.

8. Provide City with all required As-Built drawings.

9. All required Corner Records have been filed with the County and all copies provided to the City per Section 01722 Surveying.

10. All items noted within the final inspection (“Punchlist”) have been completed to the satisfaction of the City.

Redlands Regular meeting of 12-19-23 373 of 1429
DEMOBILIZATION 01740-2

11. All project photographs as required within Section 01322 Construction Progress Photography have been provided.

12. Notice of Completion (NOC) will not be filed until all work is complete per this Section 01740.

END OF SECTION
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TECHNICAL SPECIFICATIONS
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PROTECTING EXISTING UNDERGROUND UTILITIES 02222-1
SECTION 02222 PROTECTING EXISTING UNDERGROUND UTILITIES PART 1 - GENERAL
A. Description
This section includes materials and procedures for protecting existing underground utilities.

B. Related Work Specified Elsewhere

1. General Conditions
PART 2 - MATERIALS
A. Replacement in Kind
Except as indicated below or as specifically authorized by the Owner's Representative, reconstruct utilities with new material of the same size, type, and quality as that removed.

B. Vitrified Clay Sewer Pipe and Couplings
For sewer pipe 8 inches in diameter or under, replacement shall consist of plain-end pipe conforming to ASTM C 700. Compression couplings shall conform to ASTM C 594, band seal couplings or equal. Use at least two lengths of pipe in crossing the trench section as shown on the details in the drawings.

PART 3 - EXECUTION
A. General

1. Replace in kind street improvements, such as curbs and gutters, barricades, traffic islands, signalization, fences, signs, etc., that are cut, removed, damaged, or otherwise disturbed by the construction.

2. Where utilities are parallel to or cross the construction but do not conflict with the permanent work to be constructed, follow the procedures given below and as indicated in the drawings. Notify the utility owner 48 hours in advance of the crossing construction and coordinate the construction schedule with the utility owner's requirements. For utility crossings not shown in the drawings, refer to the General Conditions and the instructions of the Owner's Representative for guidance.

Redlands Regular meeting of 12-19-23 377 of 1429
PROTECTING EXISTING UNDERGROUND UTILITIES 02222-2

3. Determine the true location and depth of utilities and service connections which may be affected by or affect the work. Determine the type, material, and condition of these utilities. In order to provide sufficient lead time to resolve unforeseen conflicts, order materials and take appropriate measures to ensure that there is no delay in work.

4. Expose utilities 1,300 feet in advance of the pipeline construction.

B. Procedures

1. Protect in Place: Protect utilities in place, unless abandoned, and maintain the utility in service, unless otherwise specified in the drawings or in the specifications.

2. Cut and Plug Ends: Cut abandoned utility lines and plug the ends. Plug storm drains and sewers with an 8-inch wall of brick and mortar. Cap waterlines with a cast-iron cap or install a 3-foot-long concrete plug. Dispose of the cut pipe as unsuitable material.

3. Remove and Reconstruct: Where so indicated in the drawings or as required by the Owner's Representative, remove the utility and, after passage, reconstruct it with new materials. Provide temporary service for the disconnected utility.

C. Compaction

1. Utilities Protected in Place: Backfill and compact under and around the utility so that no voids are left.

2. Utilities Reconstructed: Prior to replacement of the utility, backfill the trench and compact to an elevation 1 foot above the top of the ends of the utility. Excavate a cross trench of the proper width for the utility and lay, backfill, and compact.

3. Alternative Construction--Sand Slurry: Sand slurry consisting of one sack (94 pounds) of portland cement per cubic yard of sand and sufficient moisture for workability may be substituted for other backfill materials to aid in reducing compaction difficulties. Submit specific methods and procedures for the review of the Owner's Representative prior to construction.

4. The protection of the utility during construction.

D. Thrust Blocks on Waterlines
Note that restrained joints is the required method of controlling thrust restraint on this project except where shown on the plans or as approved otherwise by the City of Redlands.

1. The Contractor's attention is called to thrust blocks delineated in the drawings for waterlines throughout the project whose thrust is in the direction of the new excavation and, therefore, may be affected by the construction. These waterlines are Redlands Regular meeting of 12-19-23 378 of 1429
PROTECTING EXISTING UNDERGROUND UTILITIES 02222-3
owned and operated by the Owner. Protect thrust blocks in place or shore to resist the thrust by a means approved by the Owner and reconstruct. If the thrust blocks are exposed or rendered to be ineffective in the opinion of the Owner's Representative, reconstruct them to bear against firm unexcavated or backfill material.

2. Provide firm support by backfilling that portion of the trench for a distance of 2 feet on each side of the thrust block to be reconstructed from the pipe bedding to the pavement subgrade, with either:
a. Sand-cement slurry (94 pounds of cement per cubic yard). b. The native material compacted to a relative compaction of 95%.

3. Then excavate the backfill material for construction of the thrust block.

4. Test compaction of the backfill material before pouring any concrete thrust block.

Use Class 560-C-3250 concrete for reconstruction.

E. Adjacent Parallel Utilities

1. The Contractor's attention is called to utilities throughout the project that are parallel to the proposed utility.

2. The position of these utilities is just outside the new construction. Protect these utilities from any disturbances and repair the lines and associated vaults and appurtenances if they are damaged in any way. All costs incurred for protection of these lines or any costs incurred due to the presence of the lines, whether or not they lie within the new construction, shall be borne in full by the Contractor.

END OF SECTION
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APPENDIX
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APPENDIX A

CHECKLIST OF LABOR LAW REQUIREMENTS
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CHECKLIST OF LABOR LAW REQUIREMENTS

TO REVIEW AT JOB CONFERENCE MEETINGS
Name (print) Date
Company Project
The Federal and State labor law requirements applicable to the contract are composed of, but not limited to, the following:

1. Payment of Prevailing Wage Rates
The contractor to whom the contract is awarded and its subcontractors hired for the public works project are required to pay not less than the specified general prevailing wage rates to all workers employed in the execution of the contract. The contractor is responsible for ascertaining and complying with all current general prevailing wage rates for crafts and any rate changes that occur during the life of the contract.

Information on all prevailing wage rates and all rate changes are to be posted at the job site for all workers to view.

2. Apprentices
It is the duty of the contractor and subcontractors to employ registered apprentices on the public works project under Labor Code Section 1777.5.

3. Penalties
There are penalties required for contractor's/subcontractor's failure to pay prevailing wages and for failure to employ apprentices, including forfeitures and debarment under Labor Code Sections 1775; 1776; 1777.1; 1777.7 and 1813.

4. Certified Payroll Reports
Under Labor Code Section 1776, contractors and subcontractors are required to keep accurate payroll records showing the name, address, social security number and work classification of each employee and owner performing work; also the straight time and overtime hours worked each day and each week, the fringe benefits, and, the actual per diem wage paid to each owner, journey person, apprentice worker or other employee hired in connection with the public works project. Employee payroll records shall be certified and shall be made available for inspection at all reasonable hours at the principal office of the contractor/subcontractor, or shall be furnished to any employee, or his/her authorized representative on request, pursuant to Labor Code Section 1776. Each contractor and subcontractor shall submit its weekly certified payroll reports to the LCR from the agency no less than weekly or within ten days of request. In the event that there has been no work performed during a given week, the certified payroll report shall be annotated: "No work" for that week. Under Labor Code Section 1776(h) there are penalties required for contractor's/ subcontractor's failure to maintain and submit copies of certified payroll records on request. **For projects bidding after April 1, all contractors will need to upload their certified payroll to the Department of Labor Standards Enforcement website. Effective Jan. 1, 2016, ALL projects will require contractors to upload all certified payroll. This requirement is in addition to the request for payrolls by the City of Redlands;

5. Nondiscrimination in Employment
There exist prohibitions against employment discrimination under Labor Code Sections 1735 and 1777.6, the Government Code, the Public Contracts Code, and Title VII of the Civil Rights Act of 1964.

6. Kickbacks Prohibited
Contractors and subcontractors are prohibited from recapturing wages illegally or extracting "kickbacks" from employee wages under Labor Code Section 1778.

Redlands Regular meeting of 12-19-23 384 of 1429

7. Acceptance of Fees Prohibited
There exists a prohibition against contractor/subcontractor acceptance of fees for registering any person for public work under Labor Code Section 1779; or for filling work orders on public works contracts pursuant to Labor Code Section 1780.

8. Listing of Subcontractors
All prime contractors are required to list properly all subcontractors hired to perform work on the public works projects covering more than one-half of one percent, pursuant to Government Code 4100 et seq.

9. Properly Licensed and Registered
Contractors are required to be licensed properly and to require that all subcontractors be properly licensed.

Penalties are required for employing workers while unlicensed under Labor Code Section 1021 and under the California Contractor License Law found at Business and Professions Code Section 7000 et seq.

Contractors and subcontractors are also required to be registered with the Division of Labor Standards Enforcement to work on public works projects in California. Requirements for registration and penalties for not being registered are found in Labor Code 1773.3.

10. Unfair Competition Prohibited
Contractors and subcontractors are prohibited from engaging in unfair competition as specified under Business and Professions Code Sections 17200 to 17208.

11. Workers Compensation Insurance
Labor Code 1861 requires contractors and subcontractors be insured properly for workers compensation.

12. OSHA
Contractors and subcontractors are required to abide by the Occupational, Safety and Health laws and regulations that apply to the particular construction project.

13. Undocumented Workers
Contractors and subcontractors are prohibited by the Federal government against hiring undocumented workers, and must secure proof of eligibility/citizenship from all workers.

14. Itemized Wage Statements
Contractors and subcontractors must provide itemized wage statements to employees per Labor Code 226.

In accordance with Federal and State laws and with the awarding agency contract documents, the undersigned prime contractor wishes to assure the City of Redlands that it intends to comply with the above-referenced labor law requirements, fully understanding that failure to comply with the above requirements may subject it to penalties as provided above.

Contractor City of Redlands
Name Printed Name Printed
Signature Signature
Title Title
Date Date
Redlands Regular meeting of 12-19-23 385 of 1429

IMPORTANT NOTICE
New Requirements for Contractors Working on California
Public Works / Prevailing Wage Projects
Significant changes in prevailing wage law have recently been made that affect all contractors working on Public Works Projects within California. Please note the following important information:

CONTRACTOR REGISTRATION REQUIREMENT
By April 1, 2015, all contractors must be registered with the Division of Labor Standards Enforcement (DLSE) to work on public works projects in California.

WHO must register?
All contractors and subcontractors working on public works projects in California must be registered. This includes prime contractors, subcontractors and sole owner/operators- everyone performing labor on a public works project.

WHEN is registration required?
Contractors must be registered with the DLSE to bid on all public works projects that bid after March 1, 2015.

All contractors working on public works projects must be registered by April 1, 2015. Registration is valid until June 30 of each year and may be renewed annually. Registrations are currently being accepted.

WHERE do I register?
Registration is done online at:
https://efiling.dir.ca.gov/PWCR/ActionServlet?action=displayPWCRegistrationForm HOW MUCH is the fee?
Contractor registration fee is currently set at $300 but may increase each year. This fee shall be paid during the initial registration and each annual renewal.

DO I qualify for registration?
Contractors will need to meet minimum qualification standards to be registered. These include:
• Be properly licensed with the Contractors State License Board for your trade. • Provide evidence of workers compensation insurance (if applicable). • Be in good standing (Have no outstanding liabilities for wages, damages, penalties due to an employee or the State, may not be under State or Federal debarment).

Redlands Regular meeting of 12-19-23 386 of 1429
WHAT happens if I don’t register?
Unregistered contractors working on or bidding for public works projects will be subject to an immediate $2,000 fine and the $300 registration fee to continue working on the project. Unregistered contractors may be removed from the project by the Awarding Agency. Contractors found working on public works projects without being registered also risk not being approved for registration by DLSE.

ELECTRONIC CERTIFIED PAYROLL REPORTING REQUIREMENTS
Prevailing wage law has been changed to require contractors to submit certified payrolls electronically to the DLSE.

WHO is required to submit certified payrolls?
All contractors, subcontractors and sole owner/operators will be required to submit certified payrolls electronically to the DLSE.

WHEN do I need to submit certified payrolls electronically? If your project is awarded after April 1, 2015, electronic payroll submission is required immediately.

Otherwise, electronic payroll submission will be required for all projects awarded on or after January 1, 2016.

WHERE do I submit my certified payrolls?
For now, certified payrolls can be submitted by contractors to the DLSE at:
https://apps.dir.ca.gov/ecpr/DAS/AltLogin This website address will change when the DLSE implements their online electronic database system which still has not been developed. Alliant will notify contractors when this system is available.

DO I still need to submit hard copy certified payrolls? The City of Redlands will still require hard copy submission of certified payroll reports per your contract. The requirement to submit certified payrolls electronically to the DLSE does not replace the requirement for contractors to submit payrolls to the City of Redlands.

Contact the City of Redlands regarding any questions you may have regarding the new requirements for contractor registration or online submission of certified payroll: (909) 798-7698.

Redlands Regular meeting of 12-19-23 387 of 1429
PUBLIC WORKS CONTRACT AWARD INFORMATION (DAS-140)
This is not a request for dispatch of apprentices.

Contract award information must be sent to your Apprenticeship Committee if you are approved to train. If you are not approved to train, you must send the information (which may be this form) to ALL applicable Apprenticeship Committees in your craft or trade in the area of the site of the public work.

Go to: http://www.dir.ca.gov/das/PublicWorksForms.htm for information about programs in your area and trade. The information shall be provided to the applicable apprenticeship committee within ten (10) days of the date of the execution of the prime contract or subcontract, but in no event later than the first day in which the contractor has workers employed upon the public work.

Do not send this form to the Division of Apprenticeship Standards.

NAME OF YOUR COMPANY CONTRACTORS STATE LICENSE NO.

MAILING ADDRESS-NUMBER & STREET, CITY, ZIP CODE AREA CODE & TELEPHONE NO.

NAME AND ADDRESS OF PUBLIC WORKS PROJECT DATE YOUR CONTRACT WAS EXECUTED

DATE OF EXPECTED/ACTUAL START OF PROJECT

NAME & ADDRESS OF PUBLIC AGENCY AWARDING CONTRACT ESTIMATED NUMBER OF JOURNEYMAN HOURS

OCCUPATION OF APPRENTICE

THIS FORM IS BEING SENT TO: (NAME AND ADDRESS OF APPRENTICESHIP PROGRAM(S) ESTIMATED NUMBER OF APPRENTICE HOURS

APPROXIMATE/ACTUAL DATES TO BE EMPLOYED

This is not a request for dispatch of apprentices.
*Contractors must make a separate request for actual dispatch, in accordance with Section 230.1(a) California Code of Regulations* Check One of the Boxes Below

1. We are already approved to train apprentices by the
Apprenticeship Committee. We will employ and train under their standards. (Enter name of Committee)

2. We will comply with the standards of
Apprenticeship Committee for the duration of this job only. (Enter name of Committee)

3. We will employ and train apprentices in accordance with the California Apprenticeship Council regulations, including § 230.1 (c) which requires that apprentices employed on public projects can only be assigned to perform work of the craft or trade to which the apprentice is registered and that the apprentices must at all times work with or under the direct supervision of journeyman/men.

Signature Date

Typed Name

Title
Redlands Regular meeting of 12-19-23 388 of 1429
2J
DAS-140 FORM - PUBLIC WORKS CONTRACT AWARD INFORMATION
(Title 8, California Code of Regulations, Section 230)
(California Labor Code, Section 1777.5 (e))

SUBMIT CONTRACT AWARD INFORMATION
Prior to commencing work on a contract for Public Works every Contractor shall provide contract award information to the apprenticeship committee for each applicable apprenticeable craft or trade in the area of the site of the public works project that has approved the contractor to train apprentices. Contractors who are not already approved to train by an apprenticeship program sponsor shall provide contract award information to all of the applicable apprenticeship committees whose geographic area of operation includes the area of the public works project. This contract award information shall be in writing on a DAS Form 140, Public Works Contract Award Information or a letter which includes the following information:
(1) Contractor's name, address, telephone number and state license number; (2) The full name and address of the public work awarding agency; (3) The exact location of the public work site;
(4) Date of the contract award;
(5) Expected start date of the work;
(6) Estimated journeyman hours;
(7) Occupation of Apprentice;
(8) Approximate number of apprentices to be employed; and (9) Approximate dates apprentices will be employed.

This information shall be provided to the applicable apprenticeship committee within ten (10) days of the date of the execution of the prime contract or subcontract, but in no event later than the first day in which the contractor has workers employed upon the public work.

Failure to provide contract award information, which is known by the awarded contractor, shall be deemed to be a continuing violation for the duration of the contract, ending when a Notice of Completion is filed by the Awarding Body, for the purpose of determining the accrual of penalties under Labor Code Section 1777.7.

THE TOP SECTION OF THE FORM COMPLETELY FILLED OUT will provide the information required pursuant to California Labor Code Section 1777.5 and California Code of Regulations Section 230.1.

LOWER SECTION OF THE FORM Check an appropriate box (#1, 2 or 3) for your status.

In addition to the “ORIGINAL(S)” mailed to all applicable Apprenticeship Committees, a copy of this information shall also be submitted to the City of Redlands.

NOTE: The filing of a DAS 140 is not a request for the dispatch of registered apprentices Redlands Regular meeting of 12-19-23 389 of 1429

CONTRACTOR FRINGE BENEFIT STATEMENT
Project Name: Project Location: Today’s Date:

Contractor / Subcontractor Name: Business Address:

In order that the proper Fringe Benefit rates can be verified when checking payrolls on the above contract, the hourly rates for fringe benefits, subsistence and/or travel allowance payment made for employees by the employer on the various classes of work are tabulated below. Please Include Apprentice Rates.

Classification: Effective Date:

Subsistence or Travel Pay:
$________________________

EMPLOYER PAID FRINGE BENEFITS
Health & Welfare
$_______________ hr
Paid To:

Name of Plan/Fund/Program:

Address:
__________________________________________________
__________________________________________________
Pension

$_______________ hr
Paid To:

Name of Plan/Fund/Program:

Address:
__________________________________________________
__________________________________________________
Vacation/Holiday
$_______________ hr
Paid To:

Name of Plan/Fund/Program:

Address:
__________________________________________________
__________________________________________________
Training

$_______________ hr
Paid To:

Name of Plan/Fund/Program:

Address:
__________________________________________________
__________________________________________________
Other
$_______________ hr
Paid To:

Name of Plan/Fund/Program:

Address:
__________________________________________________
__________________________________________________
Classification: Effective Date:

Subsistence or Travel Pay:
$________________________

EMPLOYER PAID FRINGE BENEFITS
Health & Welfare
$_______________ hr
Paid To:

Name of Plan/Fund/Program:

Address:
__________________________________________________
__________________________________________________
Pension

$_______________ hr
Paid To:

Name of Plan/Fund/Program:

Address:
__________________________________________________
__________________________________________________
Vacation/Holiday
$_______________ hr
Paid To:

Name of Plan/Fund/Program:

Address:
__________________________________________________
__________________________________________________
Training

$_______________ hr
Paid To:

Name of Plan/Fund/Program:

Address:
__________________________________________________
__________________________________________________
Other

$_______________ hr
Paid To:

Name of Plan/Fund/Program:

Address:
__________________________________________________
__________________________________________________
Supplemental statements must be submitted during the progress of the work should there be an increase or change in rates. Use additional sheets as necessary. (Attach a copy of your most recent premium transmittal (including copy of check submitted) into each of the above plans/funds/programs or a letter from the above plans/funds/programs reflecting current payment status).

I certify under penalty of perjury that fringe benefits are paid to the approved plans, funds or programs as listed above.

Print Name and Title Signature and Date (Wet Signature Required) Redlands Regular meeting of 12-19-23 390 of 1429
S = STRAIGHT TIME *OTHER – Any other deductions, contributions and/or payments whether or not included or required by prevailing CERTIFICATION MUST be completed Form A-1-131 (New 2-80) O = OVERTIME wage determinations must be separately listed. Use extra sheet(s) if necessary (See reverse side) SDI = STATE DISABILITY INSURANCE
California Department of
Industrial Relations
Page ______ of ______
NAME OF CONTRACTOR: CONTRACTOR'S LICENSE NO.: ADDRESS:

OR SUBCONTRACTOR: SPECIALITY LICENSE NO.:

PAYROLL NO.: FOR WEEK ENDING: SELF-INSURED CERTIFICATE NO.: PROJECT OR CONTRACT NO.:
(4) DAY (5) (6) WORKERS' COMPENSATION POLICY NO.: PROJECT AND LOCATION:
(2) M T W TH F S S (9)
DATE
(1)

NAME, ADDRESS AND

SOCIAL SECURITY NUMBER

OF EMPLOYEE
NO. OF WITHHOLDING

EXEMPTIONS
(3)
WORK

CLASSIFICATION

HOURS WORKED EACH DAY
TOTAL
HOURS
HOURLY
RATE
OF PAY
(7)

GROSS AMOUNT
EARNED
(8)

DEDUCTIONS, CONTRIBUTIONS AND PAYMENTS

NET WGS

PAID FOR
WEEK
CHECK
NO.

THIS

PROJECT
ALL

PROJECTS
FED.

TAX
FICA
(SOC. SEC.)
STATE

TAX SDI
VAC/

HOLIDAY
HEALTH & WELF. PENSION
S
TRAING. FUND
ADMIN
DUES
TRAV/ SUBS. SAVINGS OTHER*
TOTAL DEDUCTIONS
O
THIS

PROJECT
ALL

PROJECTS
FED.

TAX
FICA
(SOC. SEC.)
STATE

TAX SDI
VAC/

HOLIDAY
HEALTH & WELF. PENSION
S
TRAING. FUND
ADMIN
DUES
TRAV/ SUBS. SAVINGS OTHER*
TOTAL DEDUCTIONS
O
THIS

PROJECT
ALL

PROJECTS
FED.

TAX
FICA
(SOC. SEC.)
STATE

TAX SDI
VAC/

HOLIDAY
HEALTH & WELF. PENSION
S
TRAING. FUND
ADMIN
DUES
TRAV/ SUBS. SAVINGS OTHER*
TOTAL DEDUCTIONS
O
THIS

PROJECT
ALL

PROJECTS
FED.

TAX
FICA
(SOC. SEC.)
STATE

TAX SDI
VAC/

HOLIDAY
HEALTH & WELF. PENSION
S
TRAING. FUND
ADMIN
DUES
TRAV/ SUBS. SAVINGS OTHER*
TOTAL DEDUCTIONS
O

PUBLIC WORKS PAYROLL REPORTING FORM
Redlands Regular meeting of 12-19-23 391 of 1429
Statement of Compliance
Date:______________
I __________________, the undersigned, am the ________________________________ with the authority to act for and on (Print Name) (Position in Business)
behalf of _______________________ certify under penalty of perjury that the records commencing on ______________ and ending on _______________ submitted herein and consisting of ____ pages are the originals, full and corrected documents, which depict the payroll record(s) of actual disbursements by way of cash, check, or whatever form to the individual or individuals names, (1) That this employer has complied with the requirements of the California Labor Code Sections. 1771, 1811, and 1815 for all performed on this public works project, and that the classifications set forth therein for each trade rate conform with the work Performed.
(2) That any apprentices employed in the above period are duly registered to a bona fide apprenticeship program registered with the State of California’s Division of Apprenticeship Standards.

PAYROLL/OTHER DEDUCTIONS

1. I herein certify the full and complete Prevailing Wages were paid as currently published and posted by the Director of Industrial Relations, State of California and only deductions as authorized under the laws of the State of California or the laws of United States of America have been made from these sums.

2. All other deductions are clearly listed for each employee on an attachment as required by the Director of Industrial Relations, State of California.

OPTIONAL BENEFIT PLANS
I herein certify that all employee deductions for benefit plans are authorized and the employee(s) are signed up for the plan(s) and are receiving the benefit(s) of the plan(s) listed.

WHERE FRINGE BENEFITS ARE PAID TO APPROVED PLANS, FUNDS, OR PROGRAMS In addition to the basic hourly wage rates paid to each laborer or mechanic listed in the above payroll, payment of fringe benefits as listed in the contract have or will be made to the appropriate programs for the benefit of such employees, except as noted below.

WHERE FRINGE BENEFITS ARE PAID IN CASH
Each laborer or mechanic listed in the above payroll has been paid as indicated on the payroll, an amount not less the sum of the applicable basic hourly rate plus the amount of the required fringe benefits as listed in the determination for the craft, except as noted below,
Exception(s)
________________________________________________________________________________________________________ Craft Explanation
________________________________________________________________________________________________________ Craft Explanation
________________________________________________________________________________________________________ Craft Explanation
I herein certify under the penalty of perjury all of the above is true and correct as submitted. ________________________________________________________________________________________________________ Name Signature
________________________________________________________________________________________________________ Date Payroll #
Remarks
____________________________________________________________________________________________________ Redlands Regular meeting of 12-19-23 392 of 1429
2N

CONTRACTOR INFORMATION SHEET
Job Name: _________________________________________ Category: ____________________________________ Prime Contractor: ___________________________________________________________________________________ Subcontractor: ______________________________________ License#: _____________________________________ Address: ____________________________________________________________________________________________ Phone #: ___________________________________________ Payroll Report Contact: _______________________ Email Address: _____________________________________________________________________________________ Fax #: ______________________________________________ Contract Amount: ____________________________ Estimated Start Date: _______________________________ Estimated End Date: _________________________ ANTICIPATED TRADES/CLASSIFICATIONS:
______________________________________________ ______________________________________________ ______________________________________________ ______________________________________________ ______________________________________________ ______________________________________________ SUB-CONTRACTORS (if applicable)
Name: License #: Phone/ Fax #: Contact:
______________________________________________________________________________________________________ ______________________________________________________________________________________________________ ______________________________________________________________________________________________________ Redlands Regular meeting of 12-19-23 393 of 1429

APPENDIX B

CITY OF REDLANDS

WORKDAY CONSTRUCTION SCHEDULE
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CITY OF REDLANDS
MUNICIPAL UTILITIES AND ENGINEERING DEPARTMENT 2017

APPENDIX B

CONSTRUCTION WORKDAY CALENDAR

JANUARY FEBRUARY MARCH

S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 5 6 7 1 2 3 4 1 2 3 4
1 2 3 4 5 6 7 32 33 34 35 60 61 62 63
8 9 10 11 12 13 14 5 6 7 8 9 10 11 5 6 7 8 9 10 11
8 9 10 11 12 13 14 36 37 38 39 40 41 42 64 65 66 67 68 69 70 15 16 17 18 19 20 21 12 13 14 15 16 17 18 12 13 14 15 16 17 18 15 16 17 18 19 20 21 43 44 45 46 47 48 49 71 72 73 74 75 76 77 22 23 24 25 26 27 28 19 20 21 22 23 24 25 19 20 21 22 23 24 25 22 23 24 25 26 27 28 50 51 52 53 54 55 56 78 79 80 81 82 83 84 29 30 31 26 27 28 26 27 28 29 30 31
29 30 31 57 58 59 85 86 87 88 89 90

APRIL MAY JUNE

S M T W T F S S M T W T F S S M T W T F S
1 1 2 3 4 5 6 1 2 3
91 121 122 123 124 125 126 152 153 154
2 3 4 5 6 7 8 7 8 9 10 11 12 13 4 5 6 7 8 9 10
92 93 94 95 96 97 98 127 128 129 130 131 132 133 155 156 157 158 159 160 161 9 10 11 12 13 14 15 14 15 16 17 18 19 20 11 12 13 14 15 16 17 99 100 101 102 103 104 105 134 135 136 137 138 139 140 162 163 164 165 166 167 168 16 17 18 19 20 21 22 21 22 23 24 25 26 27 18 19 20 21 22 23 24 106 107 108 109 110 111 112 141 142 143 144 145 146 147 169 170 171 172 173 174 175 23 24 25 26 27 28 29 28 29 30 31 25 26 27 28 29 30
113 114 115 116 117 118 119 148 149 150 151 176 177 178 179 180 181 30 120

JULY AUGUST SEPTEMBER

S M T W T F S S M T W T F S S M T W T F S
1 1 2 3 4 5 1 2
182 213 214 215 216 217 244 245
2 3 4 5 6 7 8 6 7 8 9 10 11 12 3 4 5 6 7 8 9
183 184 185 186 187 188 189 218 219 220 221 222 223 224 246 247 248 249 250 251 252 9 10 11 12 13 14 15 13 14 15 16 17 18 19 10 11 12 13 14 15 16 190 191 192 193 194 195 196 225 226 227 228 229 230 231 253 254 255 256 257 258 259 16 17 18 19 20 21 22 20 21 22 23 24 25 26 17 18 19 20 21 22 23 197 198 199 200 201 202 203 231 233 234 235 236 237 238 260 261 262 263 264 265 266 23 24 25 26 27 28 29 27 28 29 30 31 24 25 26 27 28 29 30 204 205 206 207 208 209 210 239 240 241 242 243 267 268 269 270 271 272 273 30 31
211 212

OCTOBER NOVEMBER DECEMBER

S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 5 6 7 1 2 3 4 1 2
274 275 276 277 278 279 280 305 306 307 308 335 336
8 9 10 11 12 13 14 5 6 7 8 9 10 11 3 4 5 6 7 8 9
281 282 283 284 285 286 287 309 310 311 312 313 314 315 337 338 339 340 341 342 343 15 16 17 18 19 20 21 12 13 14 15 16 17 18 10 11 12 13 14 15 16 288 289 290 291 292 293 294 316 317 318 319 320 321 322 344 345 346 347 348 349 350 22 23 24 25 26 27 28 19 20 21 22 23 24 25 17 18 19 20 21 22 23 295 296 297 298 299 300 301 323 324 325 326 327 328 329 351 352 353 354 355 356 357 29 30 31 26 27 28 29 30 24 25 26 27 28 29 30
302 303 304 330 331 332 333 334 358 359 360 361 362 363 364 31 365
City Holiday
Closed
Redlands Regular meeting of 12-19-23 396 of 1429

CITY OF REDLANDS
MUNICIPAL UTILITIES AND ENGINEERING DEPARTMENT 2024 APPENDIX B

CONSTRUCTION WORKDAY CALENDAR

JANUARY FEBRUARY MARCH

S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 5 6 1 2 3 1 2
1 2 3 4 5 6 32 33 34 61 62
7 8 9 10 11 12 13 4 5 6 7 8 9 10 3 4 5 6 7 8 9
7 8 9 10 11 12 13 35 36 37 38 39 40 41 63 64 65 66 67 68 69 14 15 16 17 18 19 20 11 12 13 14 15 16 17 10 11 12 13 14 15 16 14 15 16 17 18 19 20 42 43 44 45 46 47 48 70 71 72 73 74 75 76 21 22 23 24 25 26 27 18 19 20 21 22 23 24 17 18 19 20 21 22 23 21 22 23 24 25 26 27 49 50 51 52 53 54 55 77 78 79 80 81 82 83 28 29 30 31 25 26 27 28 29 24 25 26 27 28 29 30
28 29 30 31 56 57 58 59 60 84 85 86 87 88 89 90
31 91

APRIL MAY JUNE

S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 5 6 1 2 3 4 1
92 93 94 95 96 97 122 123 124 125 153
7 8 9 10 11 12 13 5 6 7 8 9 10 11 2 3 4 5 6 7 8
98 99 100 101 102 103 104 126 127 128 129 130 131 132 154 155 156 157 158 159 160 14 15 16 17 18 19 20 12 13 14 15 16 17 18 9 10 11 12 13 14 15 105 106 107 108 109 110 111 133 134 135 136 137 138 139 161 162 163 164 165 166 167 21 22 23 24 25 26 27 19 20 21 22 23 24 25 16 17 18 19 20 21 22 112 113 114 115 116 117 118 140 141 142 143 144 145 146 168 169 170 171 172 173 174 28 29 30 26 27 28 29 30 31 23 24 25 26 27 28 29
119 120 121 147 148 149 150 151 152 175 176 177 178 179 180 181 30 182

JULY AUGUST SEPTEMBER

S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 5 6 1 2 3 1 2 3 4 5 6 7
183 184 185 186 187 188 214 215 216 245 246 247 248 249 250 251 7 8 9 10 11 12 13 4 5 6 7 8 9 10 8 9 10 11 12 13 14
189 190 191 192 193 194 195 217 218 219 220 221 222 223 252 253 254 255 256 257 258 14 15 16 17 18 19 20 11 12 13 14 15 16 17 15 16 17 18 19 20 21 196 197 198 199 200 201 202 224 225 226 227 228 229 230 259 260 261 262 263 264 265 21 22 23 24 25 26 27 18 19 20 21 22 23 24 22 23 24 25 26 27 28 203 204 205 206 207 208 209 231 232 233 234 235 236 237 266 267 268 269 270 271 272 28 29 30 31 25 26 27 28 29 30 31 29 30
210 211 212 213 238 239 240 241 242 243 244 273 274

OCTOBER NOVEMBER DECEMBER

S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 5 1 2 1 2 3 4 5 6 7
275 276 277 278 279 306 307 336 337 338 339 340 341 342 6 7 8 9 10 11 12 3 4 5 6 7 8 9 8 9 10 11 12 13 14
280 281 282 283 284 285 286 308 309 310 311 312 313 314 343 344 345 346 347 348 349 13 14 15 16 17 18 19 10 11 12 13 14 15 16 15 16 17 18 19 20 21 287 288 289 290 291 292 293 315 316 317 318 319 320 321 350 351 352 353 354 355 356 20 21 22 23 24 25 26 17 18 19 20 21 22 23 22 23 24 25 26 27 28 294 295 296 297 298 299 300 322 323 324 325 326 327 328 357 358 359 360 361 362 363 27 28 29 30 31 24 25 26 27 28 29 30 29 30 31
301 302 303 304 305 329 330 331 332 333 334 335 364 365 366 City Holiday
Closed
Redlands Regular meeting of 12-19-23 397 of 1429

REDLANDS UNIFIED SCHOOL DISTRICT

STUDENT ATTENDANCE CALENDAR
2023-2024

ALL REDLANDS SCHOOLS
1/2 3 4 5 6 7 8/9 10 11 12 13 14 15/16 17 18 19 20 21 22/23 24 25 26 27 28 29/30 31 1 2 3 4 5/6 7 8 9 10 11 12/13 14 15 16 17 18 19/20 21 22 23 24 25 26/27 28 29 30 31 1 2/3 4 5 6 7 8 9/10 11 12 13 14 15 16/17 18 19 20 21 22 23/24 25 26 27 28 29 30/1 9 H P P 4 H
H P P 5 H
2 3 4 5 6 7/8 9 10 11 12 13 14/15 16 17 18 19 20 21/22 23 24 25 26 27 28/29 30 31 1 2 3 4/5 6 7 8 9 10 11/12 13 14 15 16 17 18/19 20 21 22 23 24 25/26 27 28 29 30 1 2/3 4 5 6 7 8 9/10 11 12 13 14 15 16/17 18 19 20 21 22 23/24 25 26 27 28 29 30

P X H M M M M M H H H H H H H H H H H H H H H

P H H H H H H X H H H H H H H H H H
1 2 3 4 5 6/7 8 9 10 11 12 13/14 15 16 17 18 19 20/21 22 23 24 25 26 27/28 29 30 31 1 2 3/4 5 6 7 8 9 10/11 12 13 14 15 16 17/18 19 20 21 22 23 24/25 26 27 28 29 1 2/3 4 5 6 7 8 9/10 11 12 13 14 15 16/17 18 19 20 21 22 23/24 25 26 27 28 29 30/31

H H H H H H H M H H H H H H H H H H

H H H H H H H H H H H H H H H H H
1 2 3 4 5 6/7 8 9 10 11 12 13/14 15 16 17 18 19 20/21 22 23 24 25 26 27/28 29 30 1 2 3 4/5 6 7 8 9 10 11/12 13 14 15 16 17 18/19 20 21 22 23 24 25/26 27 28 29 30 31 1/2 3 4 5 6 7 8/9 10 11 12 13 14 15/16 17 18 19 20 21 22/23 24 25 26 27 28 29/30

H M M P
H M P
End of Quarter and Semester Dates - Grades TK/K and 6-12 Quarter 1 - October 6 H - Holidays - NO ATTENDANCE
Elementary 42 days
Secondary Quarter 2 / Semester 1 - December 15 LABOR DAY September 4 42 days Quarter 2 VETERANS DAY November 10
P Staff Professional Day (No Students In Attendance) 84 days Semester 1 THANKSGIVING RECESS November 20 - 24 M Minimum Day- Conferences/Report Card Preparation Quarter 3 - March 15 WINTER RECESS December 18 - January 5 H Holiday (No Students In Attendance) 48 days MARTIN LUTHER KING DAY January 15 X Report Card Day (No Students In Attendance) Quarter 4 / Semester 2 / End of year - June 6 PRESIDENTS' DAY February 19 48 days Quarter 4 SPRING BREAK March 18 - March 29
96 days Semester 2 MEMORIAL DAY May 27
Student Attendance Days - 180 End of Trimester Dates - Grades 1-5 Teacher Attendance Days - 185 Trimester 1 - November 3
61 days
Trimester 2 - March 1
62 days
Trimester 3 - June 6 Board Approved:
58 days
March 8, 2022
January February March
April May June
July August September
October November December
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APPENDIX C

CONTRACTOR SAFETY PROGRAM
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THE CITY OF REDLANDS

CONTRACTOR SAFETY

PROGRAM
Rev. June 15, 2021
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TABLE OF CONTENTS
I. POLICY ......................................................................................................................3 II. AUTHORITY ..............................................................................................................3 III. SCOPE .....................................................................................................................3 IV. DEFINITIONS ...........................................................................................................3 V. RESPONSIBILITIES ....................................................................................................4 RISK MANAGEMENT... …………………………………………………………………………………………………………4 PROJECT MANAGER (CITY)……………………………………………………………………………………………………..5 INSPECTOR (CITY)………………………………………………………………………………………………………………..5 EMPLOYEES (CITY)……………………………………………………………………………………………………………….5 CONTRACTOR…………………………………………………………………………………………………………………….5 PROJECT SAFETY OFFICIAL……………………………………………………………………………………………………..6 VI. PROGRAM ..............................................................................................................6 SAFETY PREQUALIFICATION QUESTIONNAIRE……………………………………………………………………………..6 APPEAL PROCESS…………………………………………………………………………………………………………………7 CONSTRUCTION PROJECTS (TIER I AND TIER II)…………………………………………………………………………….8 INSPECTIONS……………………………………………………………………………………………………………………..9 TRAINING/DOCUMENTATION………………………………………………………………………………………………...9 NON-COMPLIANCE………………………………………………………………………………………………………………9 CITY PERSONNEL………………………………………………………………………………………………………………….9 VII. RECORDKEEPING………………………………………………………………………………………………….10 VIII. ADDITIONAL REFERENCES ...................................................................................10 ACKNOWLEDGMENT OF RECEIPT (A)……………………………………………………………………………………….11 SAFETY PREQUALIFICATION QUESTIONNAIRE (B)………………………………………………………………………..12 NOTICE OF NONCOMPLIANCE (C)…………………………………………………………………………………………..13 JOB HAZARD ANALYSIS (D)……………………………………………………………………………………………………14 INCIDENT INVESTIGATION FORM (E)………………………………………………………………………………………..15 Redlands Regular meeting of 12-19-23 402 of 1429
3 I. Policy

CONTRACTOR SAFETY PROGRAM
The purpose of this Contractor Safety Program (“CSP”) is to ensure, as best as reasonably possible, the protection and safety of all persons and property during construction activities undertaken by private contractors on behalf of the City of Redlands (“City”). The City has a comprehensive and structured approach in outsourcing services performed on City facilities by third-party persons and entities (“Contractor(s)”). The first phase of this comprehensive approach includes actively screening Contractors based on safety records, safety performance, and safety compliance. After the qualified Contractor is awarded a contract, the Contractor must then ensure compliance with all local, state, federal and Cal/OSHA regulations applicable to the contracted scope of work, and requirements set forth within this CSP. The Contractor, its agents, and personnel must adhere to the policies and procedures set forth by this CSP and all applicable laws and regulations.

II. Authority
California Code of Regulations, Title 8, Section 336.10 “Determination of Citable Employer” California Code of Regulations, Title 8
“Greenbook” Standard Specifications for Public Works Construction Redlands Municipal Code
California Building Code
III. Scope
This CSP applies to all Contractors who provide or render construction or improvement services for Cityowned property and facilities.

The Contractor services covered under this CSP include, but are not limited to, the following:

A. New construction;
B. Remodeling;
C. Facility maintenance or repair;
D. Equipment installation or maintenance; and
E. Services (i.e. janitorial, fleet operations, landscaping, etc.) Consultants/ Professional service providers are exempt from having to submit a Safety Prequalification Questionnaire (“SPQ”), prior to the beginning of work, but they are expected to be compliant with industry best practices with regards to maintaining a safe work environment for their employees and others.

IV. Definitions
A. Contract – any written agreement between the City of Redlands and a Contractor, to perform a specified scope of work on City facilities. With respect to this policy, a contract includes, but is not limited to: awarded purchase orders, bids, and/ or project contracts.

B. Construction Work – construction, alteration, and/or repair, including painting and decorating.

C. Contractor – a person or entity (including all personnel) awarded a contract to perform work on City property or facilities.

D. D.A.R.T Rate – Injuries and illnesses severe enough to warrant: Days Away, Restrictions and Transfers. The DART rate is calculated using the following formula: Number of OSHA Recordable injuries and illnesses that resulted in Days Away x 200,000/divided by total hours worked by all employees during the year covered.

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4 E. Designated Work Area – an area where it is necessary to restrict or limit entry or access of nonessential personnel or the public. Examples include work areas involving remediation abatement, demolition, excavation, and overhead lifting.

F. Facilities – any building or property owned by the City of Redlands.

G. Hazard – source or situation with a potential for harm in terms of injury or health, damage to property, damage to workplace environment, or a combination of these.

H. Job Hazard Analysis (“JHA”) – a technique that focuses on job tasks as a way to identify hazards before they occur. It focuses on the relationship between the worker, the task, the tools, and the work environment. The objective is to eliminate the risk or to utilize control measures to reduce the risk.

I. North American Industry Classification System (“NAICS”) – is the standard used by Federal statistical agencies in classifying business establishments for the purpose of collecting, analyzing, and publishing statistical data related to the U.S. business economy.

J. Non-compliance – any deviation from standards, practices, processes, procedures, regulations etc. that could either directly or indirectly lead to injury or illness, property damage, damage to the workplace environment, or any combination of these criteria.

K. Notice of non-compliance – form provided to the Contractor by the City alerting the contractor of non-compliance with City specifications, Cal/OSHA regulations, or any other generally accepted safe work practice.

L. Non-compliant hazardous work condition – any hazard that is considered to be non-compliant with State or Federal safety and health regulations, City specifications, or any inconsistency with generally accepted work practices.

M. Personnel – all Contractor employees, contractors, sub-contractors and agents provided access to City property or facilities.

N. Recordable Incident – any injury or illness resulting in death, days away from work, restricted work or transfer to another job, medical treatment beyond first aid, or loss of consciousness per OSHA Section 1904.7(a).

O. Safety Tailgate – informal safety meeting generally conducted at the job site prior to the commencement of a job or work shift.

P. Services – any and all, labor, duties, functions and activities required to be performed by the Contractor under the contract and any subsequent addenda.

V. Responsibilities

RISK MANAGEMENT
A. Update, maintain, and administer this CSP;
B. Maintain centralized records of training, site visit data, written programs, tailgate meetings, permits, and all other necessary contractor related documentation;
C. Provide technical assistance to Engineering personnel; D. Attend Pre-construction meetings and progress meetings as needed; E. Provide assistance on safety inspections as needed;
F. Review safety submittals;
G. Provide guidance on pre-qualification determination; and H. Provide training to affected city personnel with responsibilities under this program.

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5 PROJECT MANAGER (CITY)
The Project Manager has the authority to delegate any or all portions of this CSP to subordinates, but the Project Manager will be held accountable for their compliance. The Project Manager shall contact Risk Management, as necessary, for assistance in relation to this CSP.

A. Ensure safety hazards are addressed in a timely manner; B. Communicate safety concerns during pre-construction meetings and progress meetings; C. Inform impacted employees of construction activities scheduled in their work area; D. Enforce pre-qualification procedures in bidding process; and E. Ensure this CSP is properly executed.

INSPECTOR (CITY)
The City of Redlands construction inspector is not a safety professional and will only provide “Notice of NonCompliance” for obvious and serious non-compliant conditions.

A. To the best of their abilities, inspect work sites for safety hazards; B. Communicate safety concerns to Contractor;
C. Provide Contractor with “Notice of Non-Compliance” when serious conditions occur or repeat violations; D. Collect documentation needed for construction worksites; E. Submit documentation to Risk Management for recordkeeping; F. Maintain photo documentation of safety hazards;
G. Never enter situations that can harm or endanger himself/ herself; H. Never use personal protective equipment (PPE) or enter situations, which they are not trained for; I. Contact Emergency Medical Services (911) and Risk Management in case of emergency; and J. Attend and communicate safety concerns in progress meetings.

EMPLOYEES (CITY)
A. Immediately notify the Project Manager, inspector, or Risk Management of any safety related concerns at a Contractor job site; and
B. Contact Emergency Medical Services (911) and Risk Management in case of emergency.

CONTRACTOR
Where relevant and applicable, the Contractor’s responsibilities shall include:

A. Compliance with requirements and responsibilities detailed within the Contractor Safety Program; B. Ensure all local regulatory requirements are met and all necessary permits are obtained before conducting work on behalf of the City;
C. Designate a Project Safety Official by name who shall be available at all times to abate safety hazards; D. Ensure all personnel have the appropriate qualifications and training to perform the contracted work (Copies of current training documentation and certifications must be on file with the City); E. Inform City Project Manager or inspector of any job site safety hazards or concerns; F. Inform City Project Manager if any suspected asbestos-containing material is located; G. Conduct and submit Job Hazard Analysis (JHA) before work and as required by change of tasks; H. Conduct and submit Safety Tailgates on a bi-weekly basis; I. Provide all required PPE necessary to conduct work safely and in accordance with required local regulations;
J. The safety of all individuals who enter work site;
K. Spill cleanup;
L. Immediately report any incidents, accidents, near misses, unsafe conditions, or unsafe acts involving any jobsite personnel;
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6 M. Arrange for the proper storage and removal of waste generated prior to the completion of job, and provide confirmation that the materials have been removed or disposed of in a manner compliant with all applicable environmental regulations;
N. Removing all equipment used during work activities and ensuring proper housekeeping of designated work area at the end of each workday and upon completion of the job; O. Contact Emergency Services (911) and Project Manager in the event of an emergency; and P. For the actions of their subcontractors, as they may pertain to this CSP, including their adherence to its contents and review of this document.

PROJECT SAFETY OFFICIAL (CONTRACTOR)
A. Shall be at the work site at all times;
B. Must be thoroughly familiar with the Contractor’s Injury and Illness Prevention Program (IIPP) and Code of Safe Practices;
C. Shall be available at all times to abate any potential safety hazards; and D. Shall have the authority and responsibility to shut down an unsafe operation, if necessary.

VI. Program

SAFETY PREQUALIFICATION PROCESS
A. The safety prequalification process is intended to:
 Provide the City with knowledge of past and current safety performance of Contractors working on City construction projects;
 Improve Contractor compliance with City safety rules, including safe work practices required by applicable regulations and laws; and
 Improve safety during Contractor activities.

B. A copy of the SPQ shall be provided to each person or entity bidding on a project, as part of the bidding process.

C. The completed questionnaire shall be returned and reviewed prior to awarding contract work, with supporting information provided as indicated by responses on questionnaire.

D. The SPQ shall be submitted to: 35 Cajon St., Suite 4 Redlands Ca, 92373
Attention: Project Name-Contractor Name-SPQ
E. The following criteria and information relating to the Contractor will be reviewed prior to awarding contract:
 Contractor License;
 Incident Rates;
 OSHA Citations;
 Safety Policies;
 Safety Programs and Procedures;
 Compliance History on City Projects; and
 Certification Statement.

F. Contractor must qualify in each section to be approved for award of a contract.

G. If a Contractor fails to pass prequalification procedure, the City has the right to disqualify the Contractor’s proposal.

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7 H. All costs associated with compliance with City of Redlands prequalification requirements shall be at the sole expense of the Contractor.

I. If a Contractor provides information that is later determined to be false, or improperly withholds information, the Contractor will be immediately disqualified.

J. Any questions or information relating to filing this questionnaire may be answered by reaching:
 Engineering: (909) 798-7698; or
 Risk Management: (909) 798-7514

DISQUALIFICATION APPEAL PROCESS
This provision is established pursuant to Public Contract Code section 20101(d) which requires every public agency that requires prospective bidders to prequalify pursuant to the law to establish “a process that will allow prospective bidders to dispute their proposed prequalification rating prior to selection of an alternate bidder.” If the City intends to disqualify a bidder based upon the bidder’s safety record, the City will notify the bidder in writing and provide the bidder with any supporting evidence that has been received from others or adduced as a result of an investigation by the City. The notice of intention shall be sent by certified mail with return receipt requested or by overnight mail via a delivery service that provides online tracking which identifies the date of the prospective bidder’s receipt of the notice, and shall include notice that the bidder has the right to, and may request a hearing to rebut any evidence used as a basis for disqualification and to present evidence to the City as to why the prospective bidder should be found qualified. Requests for a hearing must be made by written request to the City within ten calendar days of the date of the prospective bidder’s receipt of the City’s notice of intention. If the bidder does not request a hearing within the time allowed, the City’s determination shall stand unchallenged and become final.

Within seven calendar days of receiving the bidder’s request for a hearing, the City shall notify the bidder in writing of the date, time and place of the hearing. The hearing shall be held no sooner than ten (10) calendar days and no later than fifteen (15) calendar days after the notice is given. The notice shall inform the bidder of its right to present testimony and documents in support of its position.

The hearing shall be conducted before the Redlands City Manager, which may be continued from time to time as reasonably determined by the City Manager, but shall not exceed forty five (45) days. At the conclusion of the hearing, and after considering all testimony and documentation presented, the City Manager shall issue a written decision no later than five calendar days following the hearing. The City Manager’s decision shall be final and is not subject to further appeal to the City.

The bidder shall not be entitled to bid on any contracts with the City until it has met the safety pre-qualification standards. If the City Manager approves an appeal, the contractor will have been deemed to meet the qualification standards and it will be valid for one year. The bidder shall have the right to withdraw its application for prequalification or its appeal at any time before the City Manager’s decision becomes final. Such withdrawal will not preclude the bidder from re-applying for prequalification.

CONSTRUCTION PROJECTS
A. After a contract is awarded, the Contractor shall maintain, throughout the duration of the project, safety measures as necessary to protect the public and workers within, or in the vicinity of, the designated work zone. This includes an evaluation of the work to be performed and the hazards likely to be encountered.

Contractors are expected to follow, at a minimum, all pertinent laws, rules and regulations for the location in which they will be working. Where applicable, Contractor Safety Programs will meet or exceed City programs/ procedures and are subject to review and approval by the City prior to contract execution.

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B. Job Hazard Analysis (“JHA”)

1. Prior to a notice to proceed a JHA must be completed utilizing the City’s form, or equivalent, to assess the hazards present in the designated work area. Any information requested on the City’s form, but not stated on the equivalent form utilized, shall be provided separately with the original submission.

2. All members of the construction unit must sign the JHA to acknowledge hazard abatement procedures.

3. JHA must be kept at job site accessible to all impacted personnel.

4. Failure to follow JHA procedures may lead to termination of the contract.

C. Personal Protective Equipment (“PPE”)

1. All required PPE must be worn at all times during work activities.

2. All mandatory PPE must be highlighted in the JHA.

3. PPE shall be provided by the Contractor.

4. Failure to follow PPE guidelines may lead to termination of the contract.

D. Safety Tailgates

1. Safety Tailgate Meetings must be held on a biweekly basis for all construction projects.

2. The first meeting shall take place on Day 1, Week 1 and every other week thereafter.

3. Tailgates shall be signed by all personnel and submitted to Construction Inspector for recordkeeping.

4. Tailgate topics should be specific to the scope of work of the project.

E. Injury Reporting

1. Contractors shall immediately report injuries or accidents to the Project Manager (regardless of severity). Additionally, contractors are responsible for and must also conduct accident investigations of any injuries that occur on site and provide results to the Project Manager.

2. Use the City Incident Investigation Form (Attachment E), or equivalent, to meet this requirement.

F. Spill Prevention

1. The Contractor is responsible for any spill within the confines of the project and those outside of the construction limits caused by the Contractor’s defective equipment, containers, or personnel.

2. Secondary spill containment systems shall be used to prevent contamination of the environment.

G. Construction in Occupied Buildings

1. When building occupants are present during construction projects additional safeguards must be implemented to eliminate exposures and complaints. Dust/ particulates from demolition, sanding and other construction activities must be controlled by adequate ventilation, or containment and negative air ventilation systems based upon the specific type of activity and particle. Similar controls must be utilized for odorous activities including, but not limited to, carpet adhesive, painting, welding, and coatings.

2. The Contractor shall ensure that the HVAC system is protected in order to prevent contamination.

If an HVAC system is unprotected and contaminated by any construction/demolition materials, the Contractor shall be held responsible for the cost of cleaning the system and any subsequent repairs therein.

3. Negative air ventilation systems shall have appropriate filtration and be exhausted outside of the building.

INSPECTIONS
A. Follow up inspections will be executed to enforce compliance with safety and health requirements.

B. Follow up inspections will be conducted as part of routine site inspections by construction inspector and Risk Management employees.

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C. The SPQ aims to provide the City with knowledge of Contractor safety history and safety practices. This minimizes the need for increased frequency of inspections. In addition, the City will take the following guidelines into consideration when determining frequency of inspections.

1. Scale of project;

2. The frequency with which the number and types of hazards change as the work progresses;

3. More frequent inspections will be implemented in the beginning of the project; and

4. When the Contractor has never worked for the City.

TRAINING/DOCUMENTATION
A. Contractor will ensure that all personnel are properly trained for the scope of work they are assigned, as well as the equipment they will be utilizing.

B. Documentation shall be on file with the City prior to project start.

C. Personnel missing training documentation shall not be permitted to work on awarded City projects.

D. Training requirements are mandated by Federal and State Regulations. This may include, but is not limited, to the programs listed in the SPQ.

NON-COMPLIANCE
A. Contractor compliance issues shall be documented on the “Notice of Non-Compliance” form. A copy of this form shall be provided to Contractor for completion.

B. Upon receipt of the completed “Notice of Non-Compliance” form, the Project Manager and Risk Management will evaluate, based on the incident, and identify, as appropriate, any additional corrective and/or preventive actions for completion.

C. If immediate correction is not feasible, the project will be temporarily stopped until the issue is adequately resolved.

D. City staff with authority to stop work are:

1. Construction Inspector;

2. City Project Manager;

3. City Manager; and

4. Risk Management staff.

E. Any violation or deviation from safety rules, procedures, or regulations, based on evaluation, may be subject to any and all disciplinary actions listed as follows:

1. Verbal warning

2. Written warning-Notice of Non-Compliance (work may not continue until approved corrections are implemented);

3. Dismissal of non-complying personnel; and/or

4. Termination of Contract.

The City of Redlands maintains the right to terminate any contract for the violation of safety issues without liability to the City.

CITY PERSONNEL
A. All affected City employees will be informed in advance of any construction related work or other contract work which has the potential for impacting their workplace. Notifications will be made to all affected employees via e-mail or written memo by the Project Manager or designee. Notifications must include the following information:

1. Start and end dates of the work to be completed;

2. Work areas to be affected;
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3. Description of work to be completed;

4. Name and phone number of Project Manager;

5. Name and phone number of Construction Inspector; and

6. Name and phone number of Risk Management.

B. Employees should be instructed to notify Project Manager regarding logistical issues or other concerns.

Safety and Health concerns should be directed to either the Project Manager, Inspector, or Safety Specialist.

VII. Recordkeeping
The City’s Human Resources / Risk Management Department will maintain all records prepared in association with this CSP, with copies also place on file with the office of the City Clerk.

VIII. Additional References
https://www.dir.ca.gov/title8/336_10.html
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11 City of Redlands
Acknowledgment of Receipt Statement
I acknowledge by signing this document, that I have received and reviewed the City of Redlands’ Contractor Safety Program and understand that it contains important information on the City’s policies and procedures regarding employee safety as it pertains to Contractor activities. Furthermore, I acknowledge that failure to comply with any of these procedures may lead to termination of the contract with the City.

____________________________ ______________________________ Contractor Signature Contractor Title:
______________________________________ ________________________________________ Contractor Name (Print) Date Signed
If you have any questions regarding this document, please contact the Risk Management Division at (909) 798-7514.

Attachment A
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12 CITY OF REDLANDS

SAFETY PREQUALIFICATION QUESTIONNAIRE
SECTION 1 – GENERAL INFORMATION
Company Name:

Contractor License #: Expiration Date:

Address:

City: State: Zip Code:

Name of Person Submitting Application:

Title: Telephone #:

Email Address:

Identify the highest ranking Safety/Health Professional in your Company:

Name:

Title: Telephone #:

Omitting or reporting false information on this questionnaire may result in disqualification of bid.

The City of Redlands reserves the right to conduct random or for-cause audits of information stated in this questionnaire. If deemed necessary, additional documentation may be requested by the City to verify responses on this questionnaire.

Attachment B
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13 SECTION 2 – INCIDENT RATES & WORKER’S COMPENSATION INFORMATION

INCIDENT RATES
Provide your actual injury and illness data below:

Provide the NAICS Code Number that best represents
your Firm:_____________________________
Provide any additional numbers here:
______________________________________
(Provide three full years of data) Last Calendar
Year
2 Years Ago 3 Years Ago
Number of hours worked by all employees:

Total Recordable Incident Rate*:

D.A.R.T. Rate*:

Total Number of Fatalities:

Incident Rate = [(Total Recordable Cases X 200,000 hours)/ Number of hours worked by all employees] D.A.R.T. Rate = [(Total Number of entries for Days Away, Restricted and Job Transfer X 200,000 hours)/ Number of hours worked by all employees]
If your latest incident rates and D.A.R.T. rates are greater than 100% of the industry average for all your NAICS code Numbers Listed, your bid may be disqualified.

The industry average can be found at www.bls.gov
WORKERS’ COMPENSATION INFORMATION

1. Provide your Workers’ Compensation Experience Modification Rate (EMR) Data:

Policy Year EMR
* If your current EMR is greater than 1.25, initialing here certifies that you will provide a competent, full- time person or representative responsible for safety for all City projects:____________
Current EMR*
* lnitialing here certifies that your firm does not have an EMR:___________ (Submit a copy of your firm's Loss Run Reports for the last three years if your firm does not have an EMR.)
1 Year Ago:
2 Years Ago: Name of your firm’s Workers’ Compensation carrier:
3 Years Ago: Phone Number of Workers’ Compensation carrier

2. Is your firm self-insured for Workers' Compensation claims? Yes  No  (If yes, please attach a copy of the latest Annual Report to the State of California Department of Industrial Relations and/or State of California Certificate of Self-Insurance.) SECTION 3– CITATION HISTORY

1. Has your firm received any regulatory citations in the last threeyears? Yes  No  If yes, please answer the question below.

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14 2. Were any of the confirmed (Closed) citations classified as Serious, Willful, Repeat, or Failure to abate?
Yes  No 

3. If yes, please explain:

4. Have you abated all of the citations issued to you in the last threeyears Yes  No  If no, please explain abatement action plan:

SECTION 4 – SAFETY POLICIES
Questions (Please check YES or NO) YES NO*

1. Does your company provide and adhere to a written Illness Prevention Program (IIPP) (CCR Title 8 §3203(a))? If yes, a copy of the program will be required on-hand at the job site throughout the duration of the contract. Please attach a copy to your bid proposal.  

2. Does your company provide and conduct Tailgate Meetings, or equivalent with employees at least every 10 working days. (CCR Title 8 §1509(e))
 

3. Does your company have a policy for disciplinary action for unsafe behavior ensuring employee compliance with safe and healthy work practices? (CCR Title 8 §3203(a)(2))  

4. Does your company provide and abide by a written Code of Safe Practices that relates to your firm’s operations. (CCR Title 8 §1509(b)) If yes, a copy of the Code of Safe Practices will be required on-hand at the job site throughout the duration of the contract. Please attach a copy with your bid proposal.  

5. Does your company perform JHAs? (CCR Title 8 §1511(b)  

6. Does your company provide training and retraining programs for ensuring employee compliance with safe and healthy work practices? (CCR Title 8 §3203 (a)(2), (a)(7)  

7. Does your company provide training and retraining programs for ensuring employee compliance   *Please provide reason(s) for NO answer in the box below or on a separate sheet of paper.

Failure to provide the above-referenced documents will result in the contractor’s bid being disqualified.

SECTION 5 – SAFETY PROGRAMS AND PROCEDURES

PLEASE ANSWER ALL QUESTIONS BY CHECKING YES OR NO, AND ATTACHING APPROPRIATE DOCUMENTS THAT MAY APPLY OR AS REQUESTED.

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15 YES NO

1. Is Confined Space work anticipated in the scope of the work awarded? (If no, please proceed to Question 2)  
If yes, please attach the following: Attached?
Copy of written Confined Space Entry Procedure  
List of personnel authorized on jobsite to work in confined space(s)   List of personnel authorized on jobsite to serve as Rescue Team   Verification of personnel training (copies of certs, cards, etc.)  

2. Is work requiring Lockout/Tagout protocols anticipated in the scope of the work awarded? (If no, please proceed to Question 3)  
If yes, please attach the following: Attached?
Copy of written Lockout/Tagout (LOTO) Procedure  
List of personnel authorized on jobsite to perform LOTO   Verification of personnel training (copies of certs, cards, etc.)  

3. Is work requiring a personal lift anticipated in the scope of the work awarded? (If no, please proceed to Question 4)  
If yes, please attach the following: Attached?
List of personnel authorized on jobsite to use lifts   Verification of personnel training (copies of certs, cards, etc.)  

4. Is work requiring a forklift anticipated in the scope of the work awarded? (If no, please proceed to Question 5)  
If yes, please attach the following: Attached?
List of personnel authorized on jobsite to use a forklift   Verification of personnel training (copies of certs, cards, etc.)  

5. Is work requiring a crane anticipated in the scope of the work awarded? (If no, please proceed to Question 6)  
If yes, please attach the following: Attached?
Copy of written Crane Program  
Copy of all expected Crane operators’ Certifications   List of personnel designated as Competent under Crane program   Verification of personnel training (copies of certs, cards, etc.)   NOTE: If awarded bid, more documentation may be required Redlands Regular meeting of 12-19-23 415 of 1429
16 6. Is Hot Work (as defined by OSHA) anticipated in the scope of the work awarded? (If no, please proceed to Question 7)  
If yes, please attach the following: Attached?
Copy of written Hot Work Procedure  
List of personnel authorized on jobsite to perform Hot Work   Verification of personnel training (copies of certs, cards, etc.)  

7. Is Trenching/ Excavation work anticipated in the scope of the work awarded? (If no, proceed to Question 8)  
Is a plan in place for the disposal of all material that cannot be returned to the trench/ excavation?   Are appropriate materials for barricading or securing work area at jobsite?   Has a permit from the Department of Industrial Relations for excavations deeper than 5 feet been obtained?  
If yes, please attach the following: Attached?
Copy of written Trenching/ Excavation Procedure  
Copy of Permit if trench is to exceed depth of 5 feet   List of personnel designated as Competent under Trenching/ Excavation Program   Verification of personnel training (copies of certs, cards, etc.)   NOTE: If awarded bid, more documentation may be required

8. Is electrical work anticipated in the scope of the work awarded? (If no, proceed to Question 9)   If yes, please attach the following: Attached?
Copy of written Electrical Safety Program  
List of personnel designated as Competent under Electrical Safety Program   Verification of personnel training (copies of certs, cards, etc.)  

9. Is work that may have an arc flash potential anticipated in the scope of the work awarded? (If no, proceed to Question 10)  
Are all materials required to safely perform arc flash present?   If yes, please attach the following: Attached?
Copy of Arc Flash Procedure  
List of personnel designated as Competent under Arc Flash Program   Verification of personnel training (copies of certs, cards, etc.)   Redlands Regular meeting of 12-19-23 416 of 1429
17 10. Is work involving chemicals anticipated in the scope of the work awarded? (If no, proceed to Question 11)?  
If yes, please attach the following: Attached?
Copy of written Hearing Conservation Program  
List of personnel working in high noise areas  
Verification of personnel training (copies of certs, cards, etc.)  

11. Is work involving chemicals anticipated in the scope of the work awarded? (If no, proceed to Question 12)?  
* Copies of SDS for Chemicals used must be kept at jobsite Attached? Please attach the following: Attached?
Copy of written Hazard Communication Program  
List of personnel performing work with chemicals  
Verification of personnel training (copies of certs, cards, etc.)   List trade names of all hazardous materials which you will be using on site:

12. Is work on or adjacent to public roadways anticipated in the scope of the work awarded. (If no, proceed to Question 13)
(If no, proceed to Question 13)
 
Do you have the appropriate provisions (signs, devices, barricades/)   Please attach the following: Attached?
Please provide a list of personnel working in traffic areas.   Verification of personnel training (copies of certs, cards, etc.)   NOTE: If awarded bid, more documentation may be required

13. Is it anticipated in the scope of the work awarded that exposure to asbestos is possible? (If no, proceed to Question 14)  
Please attach the following: Attached?
Copy of written procedure(s)  
List of personnel working with potential exposure to asbestos   Verification of personnel training (copies of certs, cards, etc.)   Redlands Regular meeting of 12-19-23 417 of 1429
18 14. Is it anticipated in the scope of the work awardedthat exposure to silica is possible? (i.e. sandblasting, concrete demolition, concrete saw cutting, surface grinding, etc.) (If no, proceed to Question 15)
 
Please attach the following: Attached?
Copy of Silica Control Plan  
List of personnel working with potential exposure to silica   Verification of personnel training (copies of certs, cards, etc.)  

15. Is work at heights anticipated in the scope of the work awarded? (If no, proceed to Question 16)   Please attach the following: Attached?
Copy of written Fall Protection Program  
List of personnel designated as Competent under Fall Protection Program   Verification of personnel training (copies of certs, cards, etc.)  

16. Is work requiring the use of respirators anticipated in the scope of the work awarded? (If no, proceed to Question 17)  
Please attach the following: Attached?
Copy of written Respiratory Protection Program  
List of personnel using respirators  
Verification of personnel training (copies of certs, cards, etc.)  

17. If the scope of work to be performed is not adequately represented by questions (1-16), please list any additional Health & Safety concerns below.

SECTION 6 – COMPLIANCE HISTORY ON CITY PROJECTS
In addition to the previous sections, Contractors that have previously been awarded work by the City, will be equally evaluated on their compliance history in relation to City projects.

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19 SECTION 7 – CERTIFICATION STATEMENT
I Certify under penalty of perjury that:
a. the information contained herein is true and correct to the best of my knowledge,and b. no attempt has been made to give false or misleading information or to withhold any information.

Signature of Authorized Representative: Title of Authorized Representative Printed Name of Authorized Representative Date Signed:

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20 NOTICE OF NON-COMPLIANCE
Project:

Contractor:

Notice of Non-Compliance was issued to Contractor’s representative, , Name
on at .

The following unsafe behaviors were observed at the Contractor’s job site:

If the unsafe condition is not immediately corrected, the City of Redlands may take disciplinary action in accordance with the Contractor Safety Program guidelines. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ To be completed by Contractor
Corrective action plan to abate hazards:

Unsafe Condition Resolved: Date: Time:

Remarks:

Attachment C
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21 Job Hazard Analysis
Signatures of Employees On-Site this JHA is applicable to:

Project:

Company: Project Safety Official: Project Manager (City):

Scope of Work: Location: Date:

Tasks Potential Safety
Risks/Hazards
Safety
Controls/Mitigat
ions
Required PPE
Hard Hat
Safety Vest
Safety Glasses/Goggles
Safety Boots
Respirator
Safety Gloves
Face Shield
Fall Protection
Other:

Employee Signature: Print Name: Date:

Attachment D
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22 INCIDENT INVESTIGATION FORM
Date of Incident: Time of Incident: Date Reported:

Lead Investigator: Contact Information:

Contractor: Employee Name:

Witness 1 Name: Telephone:

Witness 2 Name: Telephone:

Incident Site/ Location
Incident Summary:

Near Miss Yes No Incident Severity: Minor Significant Major Critical Root Cause(s):

Corrective Actions:

Attachment E
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APPENDIX D

PERMITS
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…
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YES NO
.
…
…
…
.

YES NO
YES NO
Application for Road / Encroachment Permit
City of Redlands - Municipal Utilities & Engineering Department Name: Phone:

Address: City: Zip:

Contractor: USA ID No.:

Contractor License No.: Type: Cal OSHA No.:

I hereby request permission to construct/install improvements/facilities within the City of Redlands road right-of-way at the following location:

Construction Start Date: Anticipated Completion Date:

Development No.: Plan No.:

Street Name:

Cross Streets:

Address:
and for the purpose of performing the following work:

Applicant/Agent Signature: Date:

In accordance with Plans approved by the Municipal Utilities & Engineering Director and/or the Standard Specifications and Detail Drawings of the City of Redlands for the quantity and type of improvements listed below:

SHADED AREA FOR OFFICIAL USE ONLY
EA Driveway Appr, Res/Comm……………… $ 49.00 / EA =$ Truck Route Permit Required:

SF Sidewalk…………………………………… $ 0.09 / SF =$ YES NO
SF Cross Gutter/Spandrel…………………… $ 0.58 / SF =$
LF Curb & Gutter…………………………… $ 2.19 / LF =$ Closure Permit With LF Curb/Berm………………………………… $ 2.62 / LF =$ Traffic Plan Required:

SF Asphalt Pavement…………………………$ 0.04 / SF =$
SF Crushed Aggregate Base……………… $ 0.04 / SF =$
EA Street Light…………………………………$ 81.00 / EA =$ Water Shutdown Required:

EA Traffic Signal - New………………………. $ 2,152.00 / EA =$
EA Traffic Signal - Modification………………$ 1,737.00 / EA =$ CY Reinforced Concrete…………………… $ 89.00 / CY =$ Bond Required:

LF Storm Drain Pipe…………………………. $ 8.00 / LF =$
EA Curb Inlet/Outlet Structures………………$ 67.00 / EA =$
EA Storm Drain Manhole/Junction Box…….. $ 67.00 / EA =$ EA Curb Core…………………………………. $ 62.00 / EA =$
LF Sewer Main……………………..………… $ 0.95 / LF =$
EA Sewer Manhole…………………..………. $ 67.00 / EA =$ Conduit Material:

EA Sewer Cleanout……………………………$ 134.00 / EA =$
EA Sewer Lateral…………………………… $ 67.00 / EA =$
LF Water Main - Potable…………………….. $ 1.09 / LF =$ Conduit Size:

LF Water Main - Non-Potable……...……….. $ 1.09 / LF =$
EA Fire Hydrant Assembly……………………$ 66.00 / EA =$
EA Water Service Lateral……………………. $ 26.00 / EA =$
EA Water Shutdown………………………….. $ 67.00 / EA =$
EA Fire Service……………………………… $ 58.00 / EA =$
LF Excavation/Utility Trench………..….…….$ 1.25 / LF =$
SF Street Patch……………………………….. $ 0.67 / SF =$
SF Warranty Fee (Street Cut)……………..…$ / SF =$
$ / =$ Calculated By
$ / =$
SUBTOTAL PERMIT FEE $
PERMIT FEE work complete within specified date from issuance = Inspected by $ 219.00 fee. $219.00
Municipal Utilities & Engineering
PENALTY FEE 25% of total permit fee if issued after commencement of work $ ($250.00 minimum fee)
(Effective 06/02/09) TOTAL ENCROACHMENT PERMIT FEE $ Approved By Redlands Regular meeting of 12-19-23 425 of 1429
City Council Meeting G. 14.

DATE: 12/19/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the Second Amendment to the Public Works Contract with Tryco General Engineering for the 2022 CIP Water Pipeline Replacement Project to extend the time for completion by sixty (60) calendar days to February 11, 2024 (Municipal Utilities and Engineering Director Harris)
MOTION(S):

If City Council determines the staff recommendation is appropriate, the following motion is provided:

I move to approve the Second Amendment to the Public Works Contract with Tryco General Engineering for the 2022 CIP Water Pipeline Replacement Project to extend the time for completion by sixty (60) calendar days to February 11, 2024.

RECOMMENDATION:

Staff recommends that City Council approve the Second Amendment to the Public Works Contract with Tryco General Engineering for the 2022 CIP Water Pipeline Replacement Project to extend the time for completion by sixty (60) calendar days to February 11, 2024.

DISCUSSION:

On January 17, 2023, City Council approved a Public Works Contract with Tryco General Engineering to construct the 2022 CIP Water Pipeline Replacement Project (Project) for an amount not-to-exceed $4,744,111. This project will replace approximately 18,000 linear feet of deteriorating water pipeline throughout the City. The work also includes installation of water services, valves, fire hydrants, etc.

Due to the lengthy project material lead times, lengthy external agency permit Redlands Regular meeting of 12-19-23 426 of 1429
Due to the lengthy project material lead times, lengthy external agency permit approval processes, and weeks of delays due to unforeseen utility conflicts, Tryco General Engineering notified staff that the Contract completion time is inadequate. Therefore, staff recommends a Contract amendment to increase the time for completion by sixty (60) calendar days, resulting in a revised time for completion of three hundred (300) calendar days. If approved, the revised completion date will be February 11, 2024.

ALTERNATIVES:

City Council may deny the staff recommendation, although doing so would prevent completion of the project.

STRATEGIC PLAN:

N/A
SUBMITTED BY:

John R. Harris, Municipal Utilities and Engineering Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Goutam K. Dobey, City Engineer
PREPARED BY:

Gerard Nepomuceno, Civil Engineer
Fiscal Impact
Discussion:

There is no fiscal impact associated with this action.

Attachments
A. Second Amendment to Tryco Contract
B. First Amendment to Tryco Contract (For Reference Only) C. Executed Contract (For Reference Only)
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1 I:\cmo\Agreements\Second Amendment Tryco General Engineering CIP Water Pipeline FY22-0321.docx-ms

SECOND AMENDMENT TO PUBLIC WORKS CONSTRUCTION CONTRACT
This second amendment (“Second Amendment”) to the Public Works Construction Contract for the 2022 CIP Water Pipeline Replacement Project dated January 17, 2023 (the “Contract”), by and between the City of Redlands, a municipal corporation and general law city (“City”), and Tryco General Engineering, a California corporation (“Contractor”), is made and entered into this 19th day of December 2023.

RECITALS
WHEREAS, it is the desire of the City and Contractor to amend their existing Contract, specifically to amend the time for completion from receipt of notice to proceed within three hundred (300) calendar days of the contract to February 11, 2024; and WHEREAS, the City Council approved the contract with contractor for work in accordance with the Contract Documents for City’s 2022 CIP Water Pipeline Replacement Project, Project No. 501062;
NOW, THEREFORE, in consideration of the mutual promises contained herein City and Contractor agree as follows:

AGREEMENT
Section 1. The time for completion, as set forth in Section 3 of the Contract, is hereby amended to increase Contractor’s time for completion and shall read as follows:
“TIME FOR COMPLETION: The Work shall be completed within three hundred (300) calendar days from and after the date of City’s issuance of a Notice to Proceed to Contractor.”
Section 2. All other provisions of the Contract shall remain unchanged by this Second Amendment, and in effect.

IN WITNESS WHEREOF, the parties have executed this Second Amendment, to be effective as of the 19th day of December 2023.

CITY OF REDLANDS TRYCO GENERAL ENGINEERING
________________________________ By: ________________________________ Eddie Tejeda, Mayor Sylvan Kirtley, Secretary
ATTEST:
__________________________________
Jeanne Donaldson, City Clerk
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City Council Meeting G. 15.

DATE: 12/19/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the Third Amendment to the Development Impact Fee Study Professional Services Agreement with David Taussig and Associates, Inc. to extend the termination date to June 28, 2024 (Municipal Utilities and Engineering Director Harris)
MOTION(S):

If City Council determines the staff recommendation is appropriate, the following motion is provided:

I move that City Council approve the Third Amendment to the Development Impact Fee Study Professional Services Agreement with David Taussig and Associates, Inc. to extend the termination date to June 28, 2024.

RECOMMENDATION:

Staff recommends City Council approve the Third Amendment to the Development Impact Fee Study Professional Services Agreement with David Taussig and Associates, Inc. to extend the termination date to June 28, 2024.

DISCUSSION:

Assembly Bill (AB) 1600, which became effective on January 1, 1989, outlines specific requirements that must be met for municipalities to impose Development Impact Fees (DIF). Every five (5) years, a Nexus Study must be completed to justify appropriate fees to fund additional infrastructure and services necessary to support new growth.

A similar study was completed and adopted in January 2017, and only minor modifications, primarily related to Accessory Dwelling Unit State mandates, were implemented. This project will update the 2017 DIF Study and will include analyses for eleven (11) fees identified in the Redlands Municipal Code (RMC), including storm drain, water, solid waste, and sewer facilities.

Redlands Regular meeting of 12-19-23 435 of 1429
including storm drain, water, solid waste, and sewer facilities.

On November 2, 2021, City Council approved an Agreement with David Taussig and Associates, Inc. (DTA) to prepare a DIF Study. DTA has been working diligently and significant progress toward completion of the study has been achieved. A First Amendment to the Professional Services Agreement with David Taussig and Associates, Inc. was approved by City Council on June 21, 2022, and a Second Amendment was approved by City Council on December 6, 2022, both to extend the termination date. However, the DIF Study will not be completed prior to the December 31, 2023, Agreement deadline. The delay in completing the study is primarily due to the City's substantial data collection obligation and the Consultant's verification and processing tasks. Therefore, staff recommends City Council approval of a Third Amendment to the Agreement to extend the termination date to June 28, 2024.

ALTERNATIVES:

City Council may deny the staff recommendation, although doing so will prevent completion of the Development Impact Fee Study.

STRATEGIC PLAN:

N/A
SUBMITTED BY:

John R. Harris, Municipal Utilities and Engineering Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Goutam K. Dobey, City Engineer
PREPARED BY:

Veronica Medina, Associate Engineer
Fiscal Impact
Discussion:

There is no fiscal impact associated with this action.

Redlands Regular meeting of 12-19-23 436 of 1429
Attachments
A. Third Amendment to DTA Agreement for DIF Study
B. Executed Second Agreement to DTA (Reference Only)
C. Executed First Agreement to DTA (Reference Only)
D. Executed Agreement for DIF Study (Reference Only)
Redlands Regular meeting of 12-19-23 437 of 1429
1 I:\cmo\Agreements\Third Amendment David Taussing and Associates. Inc dba DTA FY22-0319.docx-ms

THIRD AMENDMENT TO AGREEMENT TO PERFORM PROFESSIONAL SERVICES This third amendment (“Third Amendment”) to the agreement for the preparation of a development impact fee study services (“Agreement”), dated November 2, 2021, by and between the City of Redlands, a municipal corporation and a general law city (“City”), and David Taussig and Associates, Inc. dba DTA, a California corporation (“Consultant”), is made and entered into this 19th day of December, 2023.

RECITALS
WHEREAS, it is the desire of the City and Consultant to amend their existing Agreement, specifically amending Article 4.2 of the Agreement to extend the date for termination of the Services to June 28, 2024;
NOW, THEREFORE, for good and valuable consideration in the receipt of which is hereby acknowledge City and Consultant agree as follows:

AGREEMENT
Section 1. Section 4.2 of the Agreement, entitled “Performance of Services,” is hereby amended to read as follows:
“4.2 Consultant shall complete the Services by June 28, 2024, unless the Services are terminated earlier as provided for herein.”
Section 2. All other provisions of the Agreement shall remain unchanged by this Third Amendment and in effect.

IN WITNESS WHEREOF, the parties have executed this Third Amendment, to be effective as of December 19, 2023.

CITY OF REDLANDS DAVID TAUSSIG AND ASSOCIATES,
INC. dba DTA
________________________________ By: ________________________________ Eddie Tejeda, Mayor David Taussig, President
ATTEST:
__________________________________
Jeanne Donaldson, City Clerk
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City Council Meeting G. 16.

DATE: 12/19/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Adopt Resolution No. 8526 establishing a contractor list pursuant to the Uniform Public Construction Cost Accounting Act, and determine that approval of the Resolution is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)
MOTION(S):

If City Council determines the staff recommendation is appropriate, the following motion is provided:

I move that City Council adopt Resolution No. 8526.

RECOMMENDATION:

Staff recommends City Council determine that adoption of Resolution No. 8526 is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act, and adopt Resolution No. 8526.

DISCUSSION:

The Uniform Public Construction Cost Accounting Act (Act) was enacted in 1983 and allows alternative bidding procedures when an agency performs public works projects by contract in accordance with the cost accounting procedures outlined in the Cost Accounting Policies and Procedures Manual (Manual) of the California Uniform Cost Accounting Commission. California law provides public agencies relief from the formal bid process on smaller projects if the agency establishes specific administrative procedures necessary to comply with the Act.

These procedures require the City to develop and annually update a qualified contractor list and adopt an ordinance providing alternative bidding procedures.

The Act provides that for public works projects of $60,000 or less, the City may Redlands Regular meeting of 12-19-23 455 of 1429
The Act provides that for public works projects of $60,000 or less, the City may use its own employees or negotiate contract terms. For public works projects valued at $200,000 or less, the City may issue a contract using informal bid procedures, typically through a notice inviting informal bids, issued to listed contractors for the category of work to be bid. Using these procedures, public agencies can complete projects in a more timely manner as a result of the streamlined award process, and reduce the paperwork related to advertising and report filing.

The City is a participating agency under the Act and the alternative bidding provisions of the Act are codified in Chapter 2.16 of the Redlands Municipal Code. As part of the Act, staff is required to develop and maintain a contractor list under Public Contract Code section 22034 (a)(1). Each calendar year, the City must provide a new or updated list of qualified contractors. In October 2023, a written notice inviting contractors to be included in the City's contractor list was emailed to all construction trade journals designated under Section 22036 of the Public Contract Code. The notice invited all licensed contractors to submit the name of their firm and other required information for inclusion on the City's list of qualified bidders. The attached contractor list has been updated for calendar year 2024 to include contractors who submitted the required information. Additionally, a contractor may request to be added to the City's contractor list at any time by providing the required information.

Approval of Resolution No. 8526 establishing the contractor list is exempt from environmental review under section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act because approval of the resolution will not result in any direct or reasonably foreseeable indirect physical change in the environment.

ALTERNATIVES:

City Council may deny the staff recommendation and provide alternate direction.

STRATEGIC PLAN:

N/A
SUBMITTED BY:

John R. Harris, Municipal Utilities and Engineering Director RECOMMENDED BY:

Charles M. Duggan, Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Redlands Regular meeting of 12-19-23 456 of 1429
Janice McConnell, Assistant City Manager
Goutam K. Dobey, City Engineer
PREPARED BY:

Gerard Nepomuceno, Civil Engineer
Fiscal Impact
Discussion:

There is no fiscal impact associated with the approval of the Resolution.

Attachments
Resolution No. 8526
Redlands Regular meeting of 12-19-23 457 of 1429
1 I:\cmo\Resolutions\8526 Establishing a Contractor List.docx-ms RESOLUTION NO. 8526

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS

ESTABLISHING A CONTRACTOR LIST PURSUANT TO THE UNIFORM

PUBLIC CONSTRUCTION COST ACCOUNTING ACT
WHEREAS, the City established Ordinance No. 2891 amending chapter 2.16 of the Redlands Municipal Code relating to contract value limits for the purposes of soliciting bids pursuant to the California Uniform Public Construction Cost Accounting Act; and WHEREAS, at least once per calendar year, a list of qualified contractors shall be developed and maintained by those City departments undertaking public projects in accordance with the provisions of section 22034 of the Public Contract Code;

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:

Section 1. The City of Redlands’ Contractor List pursuant to Uniform Public Construction Cost Accounting Act, attached hereto as Exhibit “A,” is hereby adopted for the calendar year 2024.

ADOPTED, SIGNED AND APPROVED this 19th day of December 2023. ________________________
Eddie Tejeda, Mayor
ATTEST:
___________________________
Jeanne Donaldson, City Clerk
Redlands Regular meeting of 12-19-23 458 of 1429
2 I:\cmo\Resolutions\8526 Establishing a Contractor List.docx-ms I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing Resolution was duly adopted by the City Council at a regular meeting thereof, held on the 19th day of December 2023, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
______________________________
Jeanne Donaldson, City Clerk
Redlands Regular meeting of 12-19-23 459 of 1429
3 I:\cmo\Resolutions\8526 Establishing a Contractor List.docx-ms EXHIBIT “A”
Contractor List per California Uniform
Public Construction Cost Accounting Act
Above All Names Construction Services, Inc.

Alcorn Fence Company
Armstrong Cal Builders, Inc.

Baker Electric, Inc.

Best Contracting Services, Inc.

Borden Excavating, Inc.

California Professional Engineering, Inc.

CEM Construction Corporation
Color New Co.

CT&T Concrete Paving, Inc.

Deark E&C, Inc.

Econolite Systems, Inc.

Elecnor Belco Electric, Inc.

Fix Painting Company
F.M. Thomas Air Conditioning, Inc.

GCI Construction, Inc.

GM Sager Construction Co., Inc.

GSE Construction Co., Inc.

Harbor Coating and Restoration
Humphrey Constructors
Integrated Demolition and Remediation Inc.

J.M. Olvera Engineering, Inc.

KASA Construction, Inc.

Kerns, Inc., A California Corp.

KSM Electric, Inc.

Layne Christensen Company
LC Paving and Sealing, Inc.

Legend Pump and Well Service, Inc.

Matich Corporation
My Electrician, Inc.

Oakridge Energy
Oakview Constructors, Inc.

Onyx Paving Company, Inc.

Osborne Painting Inc.

PTM General Engineering Services, Inc.
(Continued)
RND Contractors, Inc.

Roadway Engineering & Contracting, Inc.

S & H Civilworks
South West Pump & Drilling, Inc.

Sully-Miller Contracting Company
Three Peaks Corp.

Tony Painting
Tri-County Pump Company
Tryco General Engineering
TESCO Controls, Inc.

Universal Construction and Engineering
Urban Habitat
Valley Cities/Gonzales Fence, Inc.

Weber Water Resources
Redlands Regular meeting of 12-19-23 460 of 1429
City Council Meeting G. 17.

DATE: 12/19/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve a Fourth Amendment to the Public Works Contract with Armstrong Cal Builders, Inc. for the Joslyn Senior Center Renovation Project to extend the time for completion by forty (40) calendar days to January 31, 2024, and determine that the project is categorically exempt from environmental review pursuant to Section 15061 of the State's guidelines implementing the California Environmental Quality Act (Facilities and Community Services Director Crocker)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motions are provided:

I move to determine that the approval of the agreement is exempt from an environmental review pursuant to Section 15061 of the State's CEQA guidelines; and

1. I move to approve the Fourth Amendment to the Public Works Contract with Armstrong Cal Builders, Inc. for the Joslyn Senior Center Renovation Project to extend the time for completion by forty (40) calendar days to January 31, 2024.

2. RECOMMENDATION:

Staff recommends City Council approve the Fourth Amendment to the Public Works Contract with Armstrong Cal Builders, Inc. for the Joslyn Senior Center Renovation Project No. FCS10252021ER to extend the time for completion by forty (40) calendar days to January 31, 2024. Staff further recommends that the approval of the agreement is exempt from an environmental review pursuant to Section 15061 of the state's CEQA guidelines, pertaining to the common sense rule.

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DISCUSSION:

On October 4, 2022, the City Council approved a Public Works Contract with Armstrong Cal Builders, Inc. to perform all the work and furnish all materials for the Joslyn Senior Center Renovation Project No. FCS10252021ER for an amount not-to-exceed $1,033,800. This project is funded by the County of San Bernardino's Community Development Block Grant Program
(REDL-20-1-30A/0184). The scope of the project consists of the construction of a commercial kitchen, renovation of existing restroom facilities, installation of a grease interceptor, minor site improvements, interior, and exterior ADA upgrades.

Armstrong Cal Builders, Inc. recently notified staff that unforeseen design revisions caused project delays and the project cannot be completed as anticipated and exceeds the contract completion deadline. Therefore, staff is recommending a contract amendment to increase the time for completion by forty (40) calendar days, resulting in a revised contract time for project completion of four hundred forty-two (442) calendar days. This is the fourth contract revision proposed. Furthermore, the approval of the agreement is exempt from an environmental review pursuant to Section 15061 of the state's CEQA guidelines, pertaining to the common sense exemption.

ALTERNATIVES:

City Council may deny this action. However, denying this action may result in the project not being completed and a loss or reduction of Community Development Block Grant Program (CDBG) funding in the future.

STRATEGIC PLAN:

Not applicable.

SUBMITTED BY:

Tabitha Crocker, Facilities and Community Services Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Redlands Regular meeting of 12-19-23 462 of 1429
PREPARED BY:

Jawad Naderi, Associate Engineer
Fiscal Impact
Discussion:

There is no impact on the General Fund with approval of this Fourth Amendment as it only extends the timeframe. This project is funded by CDBG funds from the County of San Bernardino (REDL-20-1-30A/0184).

Attachments
Fourth Amendment
Executed Contract (Reference only)
First Amendment (Reference only)
Second Amendment (Reference only)
Third Amendment (Reference only)
Redlands Regular meeting of 12-19-23 463 of 1429
1 I:\cmo\Agreements\Fourth Amendment Armstrong Cal Builders, Inc. FY22-0329.docx-ms

FOURTH AMENDMENT TO PUBLIC WORKS CONSTRUCTION CONTRACT
This Fourth amendment (“Fourth Amendment”) to the Public Works Construction Contract for the Joslyn Senior Center Renovation Project for the (“Contract”), dated October 4, 2022, by and between the City of Redlands, a municipal corporation and a general law city (“City”), and Armstrong Cal Builders, Inc. a California corporation (“Contractor”), is made and entered into this 19th day of December 2023.

RECITALS
WHEREAS, it is the desire of the City and Contractor to amend their existing Contract, specifically to amend the time for completion from notice to proceed within (442) calendar days of the contract to January 31, 2024.

NOW, THEREFORE, for good and valuable consideration in the receipt of which is hereby acknowledge City and Contractor agree as follows:

AGREEMENT
Section 1. Section 3 of the contract, entitled “Time for completion,” is hereby amended to read as follows:
3 “TIME FOR COMPLETION: The Work shall be completed within four hundred forty-two (442) calendar days from and after the date of City’s issuance of a Notice to Proceed to Contractor.”
Section 2. All other provisions of the Agreement shall remain unchanged by this Fourth Amendment and in effect.

Section 3. This Amendment may be executed in counterparts, each of which shall be deemed an original, but all of which, together, shall constitute one and the same instrument.

CITY OF REDLANDS ARMSTRONG CAL BUILDERS, INC.

By: _______________________________ By: ________________________________ Eddie Tejeda, Mayor Shawn Salah, President
ATTEST:
__________________________________
Jeanne Donaldson, City Clerk
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City Council Meeting G. 18.

DATE: 12/19/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the request to hold the Martin Luther King Jr. Youth Kamp event hosted by Unity in the Community on January 15, 2024; authorize street closure related to the event; approve a request for in-kind support in the amount of $2,395 related to the event; and determine that the event is categorically exempt from environmental review pursuant to Section 15061 (b)(3) of the state’s guidelines implementing the California Environmental Quality Act (Facilities and Community Services Director Crocker).

MOTION(S):

If the City Council determines that the requests are appropriate, the following motions are provided:

I move that the City Council determine that the event is categorically exempt from environmental review pursuant to Section 15061 (b)(3) of the state’s guidelines implementing the California Environmental Quality Act; and

1. I move to authorize the closure of 9th Street at Stuart Ave, from 7:00 a.m. to 5:00 p.m. on the event day; and

2. I move to authorize the expenditure of city resources and in-kind support in the amount of $2,395 related to this event.

3. RECOMMENDATION:

Staff recommends the City Council determine that the event is categorically exempt from environmental review pursuant to Section 15061 (b)(3) of the state’s guidelines implementing the California Environmental Quality Act (CEQA) and further recommends that the City Council direct staff accordingly concerning expenditure for personnel, equipment resources, and waiver of fees.

Redlands Regular meeting of 12-19-23 487 of 1429
DISCUSSION:

The Facilities and Community Services Department manages the administration and issuance of permits for special events held in public areas of the City. Upon the issuance of a special event permit, the event may take place contingent on the event organizer paying the required fees. The City recognizes the value of partnering with non-profit agencies and organizations to provide services beneficial to the community. In an effort to provide support for programs that provide a community benefit, the City Council will, from time to time, consider the authorization of the expenditure of City resources related to a specific special event without reimbursement from Redlands-based non-profit agencies and organizations.

The non-profit organization, Unity in the Community, is requesting to hold an event on Monday, January 15, 2024, from 10:00 a.m. to 3:00 p.m. for the Martin Luther King Jr. Youth Kamp. Unity in the Community coordinated with other community groups and individuals to plan this event and anticipate 300 attendees. They are requesting approval to close 9 th Street at Stuart Avenue from 7:00 a.m. to 5:00 p.m. on the day of the event. Additionally, Unity in the Community is requesting in-kind support in the amount of $2,395 for departmental resources including personnel and equipment for the Facilities and Community Services Department.

The MLK Jr. Youth Kamp serves the purpose of educating both youth and the community about Dr. Martin Luther King Jr.'s enduring legacy. This is achieved through a diverse range of activities, including speeches, poetry, and music performances. Local groups and educational institutions such as CSUSB, UC Riverside, California Community College, Redlands Police Dept, CollegeCorps, and others will be actively participating in this event. Unity in the Community will provide literature highlighting various events and services.

This year, Unity in the Community is introducing the City's show mobile stage to host a Talent Kamp, where our community's musical talents will shine.

Additionally, tables will be placed both within the church and on the adjoining street to accommodate the Redlands' Book Mobile, a resource fair, arts and craft stations, and games for children. Unity in the Community's goal is to foster positivity and inclusion within our city. This event is open to the public. The event is categorically exempt from the requirements of the California Environmental Quality Act’s guidelines pursuant to Section 15061 (b)(3). This section includes the permitting of existing public facilities involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination.

Redlands Regular meeting of 12-19-23 488 of 1429
ALTERNATIVES:

The City Council may elect to deny the in-kind service request and direct staff accordingly.

STRATEGIC PLAN:

Priority A - Quality of Life, Strategic Objective 1. Beautification, Arts and Culture.

Enhance community events to better reflect Redlands' diversity and demographics.

SUBMITTED BY:

Tabitha Crocker, Facilities and Community Services Department Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Amber N. Davis, Administrative Assistant
Fiscal Impact
Fiscal Year: FY 2023/24
Amount: $2,395.00
Discussion:

In anticipation of the City Council's consideration of this request, staff has compiled the following table outlining costs related to fees established by Resolution of the City Council and departmental charges pertaining to personnel and equipment resources necessary for the support of the event.

The departmental charges are costs outside of normal City operations that would not be incurred by the City if the special event was not taking place.

Departmental Charges
(Personnel & Equipment)
2024 Amount Type 2023
Amount
Police Personnel1 $0.00 Hard
Cost
$
Fire Personnel1 $0.00 Hard
Cost
$
Redlands Regular meeting of 12-19-23 489 of 1429
Facilities & Community Services
Personnel1
$1,200.00 Hard
Cost
$
Personnel & Equipment Subtotal $1,200.00 $
Fees Established by City Council
Resolution
Park Reservation $ Soft
Cost
FCS Equipment $1,195.00 Soft
Cost
Fire Equipment $ Soft
Cost
Fees Subtotal $1,195.00
Total Departmental Charges and
Fees
$2,395.00 $
$ 1,200.00 (hard
cost)
$ 1,195.00 (soft
cost)
$ 2,395.00 (total)
$
$
$
1Personnel costs are calculated conservatively assuming the highest staff cost scenario. Actual costs may vary on the day of the event based on the actual staff present. Actual costs will be confirmed following the event and will be included in a reconciliation report presented to the City Council.

The following table summarizes the total estimated costs associated with the use of City resources and waiver of fees approved for events scheduled during Fiscal Year 2023-24 to date:

TABLE 2: FY 2023-24 Fee Waivers to date
Hard Costs Soft Costs Deposits
Refunded
Waiver
Amount
Net
Amount
$204,360.14 $15,507.96 $ $219,868.10 $219,868.10
Attachments
In-Kind Support Request
Street Closure Request
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City Council Meeting G. 19.

DATE: 12/19/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the request for commercial vendors and the temporary closure of a portion of 5th Street for the Stronger Together Now Giving Sunday within Ed Hales Park on January 28, 2024; approve a request for in-kind support in the amount of $1,969 related to the event and determination that the event is categorically exempt from environmental review pursuant to Section 15311 of the State's guidelines implementing the California Environmental Quality Act (Facilities and Community Services Director Crocker)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motions are provided:

I move that the City Council determine that this event is categorically exempt from environmental review pursuant to Section 15311 of the State's guidelines implementing the California Environmental Quality Act; and

1. I move to authorize the closure of a portion of 5th Street from 11:00 a.m. to 7:00 p.m. on January 28, 2024; and

2. I move to approve the expenditure of city resources and in-kind support in the amount of $1,969 related to the event.

3. RECOMMENDATION:

Staff recommends that the City Council direct staff accordingly related to the street closure request for a portion of 5th Street from 11:00 a.m. to 7:00 p.m. and the request for commercial vendors for the Giving Sunday event hosted by Stronger Together Now on January 28, 2024, within Ed Hales Park.

Staff further recommends City Council direct staff accordingly concerning expenditure for in kind support.

Redlands Regular meeting of 12-19-23 498 of 1429
DISCUSSION:

The Facilities and Community Services Department manages the administration and issuance of permits for special events held in public areas of the City. Upon issuing a special event permit, the event may take place contingent on the event organizer paying the required fees. The City recognizes the value of partnering with non-profit agencies and organizations to provide services beneficial to the community.

The non-profit organization, Stronger Together Now (STN), has hosted other events in Redlands and is requesting to hold the Giving Sunday event on January 28, 2024, at Ed Hales Park. The event will be held from 11:00 a.m. to 5:00 p.m. and include 50 different food and commercial vendors. STN is also requesting a temporary street closure of 5th Street from E. State Street to the public parking lot entrance between the hours of 11:00 a.m. to 7:00 p.m for the location of the vendor booths, and for the set-up and dismantling of the event. In addition to the commercial vendors, there will also be live music, kids' activities, service organizations and non-profit organizations participating in the event. To date, STN has received in-kind support of $3,920 for hard costs associated with 3 events for the 2023-2024 fiscal year, and is requesting in-kind support of $1,969 for departmental resources including personnel and equipment for the Facilities and Community Services Department.

STN is a registered non-profit organization operating out of the City of Rialto.

City Councils' approval is required for the event as the Municipal Code prohibits commercial activity within city parks and does not permit special events to take place within a city street. Should the City Council elect to approve the event, the following requirements will apply. The event will be held within the park perimeter and along 5th Street between E. State Street and the public parking lot entrance. All commercial vendors shall have a current City of Redlands business license to participate in the event; and the event shall comply with all County of San Bernardino Health Permit regulations.

ALTERNATIVES:

The City Council may elect to deny the event.

STRATEGIC PLAN:

Priority A - Quality of Life, Strategic Objective 1. Beautification, Arts, and Culture.

Enhance community events to better reflect Redlands' diversity and demographics.

Redlands Regular meeting of 12-19-23 499 of 1429
SUBMITTED BY:

Tabitha Crocker, Director Facilities and Community Services RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Amber N. Davis, Administrative Assistant
Fiscal Impact
Fiscal Year: FY 2023-24
Amount: 1,969.00
Discussion:

In anticipation of the City Council's consideration of this request, staff has compiled the following table outlining costs related to fees established by Resolution of the City Council and departmental charges pertaining to personnel and equipment resources necessary for the support of the event.

The departmental charges are costs outside of normal City operations that would not be incurred by the City if the special event was not taking place.

In-Kind Support Totals for Stronger Together Now
Departmental Charges
(Personnel & Equipment)
2024 Amount Type 2023 Amount
Police Personnel1 $0.00 Hard
Cost
$0.00
Fire Personnel1 $0.00 Hard
Cost
$0.00
Facilities & Community Services
Personnel1
$1,875.00 Hard
Cost
$3,920.00
Personnel & Equipment Subtotal $1,875.00 $3,920.00
Fees Established by City Council
Resolution
Park Reservation $94.00 Soft Cost$4,018.00
FCS Equipment $0.00 Soft Cost$0.00
Fire Equipment $0.00 Soft Cost$0.00
Fees Subtotal
Total Departmental Charges and
Fees
$1,969.00 $7,938.00
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$1,875.00
(hard)
$94.00 (soft)
$1,969.00
(total)
$3,920.00
(hard)
$4,018.00
(soft)
$7,938.00
(total)
1Personnel costs are calculated conservatively assuming the highest staff cost scenario. Actual costs may vary on the day of the event based on the actual staff present. Actual costs will be confirmed following the event and will be included in a reconciliation report presented to the City Council.

The following table summarizes the total estimated costs associated with the use of City resources and waiver of fees approved for events scheduled during Fiscal Year 2023-24 to date:

TABLE 2: FY 2023-24 Fee Waivers to date
Hard Costs Soft Costs Deposits
Refunded
Waiver
Amount
Net
Amount
$216,615.14 $15,601.96 $ $232,217.10 $232,217.10
Attachments
A. Street Closure Request
B. In-Kind Support Request
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City Council Meeting H. 1.

DATE: 12/19/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of Resolution No. 8529, 8530, 8531, 8532, 8533, 8534, and 8535 to approve the 1160 West Pioneer Avenue
residential subdivision project. (APNs 0167-061-01-0000 and 0167-061-03-0000) by applicant MLC HOLDINGS, INC.
(Mayor to declare meeting open as a public hearing)
Reso No. 8529-Mitigated Negative Declaration prepared for the project in accordance with Section 15074 of the California Environmental Quality Act.
a.

Reso No. 8530-Socio-Economic Cost/Benefit Study
prepared for the project in accordance with Measure “U.” b.

Reso No. 8531 Land Conversion- A request to approve the conversion of agricultural land to residential land pursuant to Section 4.40s of the Redlands General Plan (Measure "U" for the project site consisting of 14.62 acres.
c.

Reso No. 8532-General Plan Amendment No. 145 - A
request to amend the General Plan land use designation for approximately 14.62 gross acres from Commercial/Industrial to Medium Density Residential (up to 15 dwelling units per acre).
d.

Reso No. 8533-Specific Plan No. 40, Amendment No. 49
- A request to amend the East Valley Corridor Specific Plan and change the Land Use Map to remove the 14.62-acre
project site from the East Valley Corridor Specific Plan. e.

Reso No. 8534-Specific Plan No. 64, Amendment No. 1 - A request to amend the Bergamot Specific Plan (Specific Plan No. 64) to add the 14.62-acre project site to the Specific Plan, designate the new residential area as Neighborhood 4 (N-4), and establish development standards for Neighborhood 4
(N-4). The proposed new Neighborhood 4 (N-4) will
accommodate single-family residential development at a
density of 8.1 dwelling units per acre.
f.

Reso No. 8535-Tentative Tract Map No. 20528 - A request to subdivide 14.62 gross acres of land into a total of 117 residential lots for detached single-family dwelling units, 26 lettered lots for private alleys and drive aisles, and nine g.

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lettered lots for private alleys and drive aisles, and nine lettered lots (for on-site landscaping, 1.57 acres of public open space, and private on-site open space). Proposed
access to the site would be provided via two entry points, one from West Pioneer Avenue and one from West Domestic
Avenue. As well as Commission Review and Approval No.
945 for site plan approval and architectural design review to construct a total of 117 single-family detached motor court homes up to two stories high. This project proposes to
construct new interior streets to serve the project, private motor courts/drive aisles to access the homes, private
recreational open space areas and on-site amenities,
landscape and lighting, 1.57 acres of public open space, and related site improvements including drainage basins and public/private utility connections. (Development Services Director Desatnik)
PROCEDURE FOR PUBLIC HEARING:

1. Mayor declares the meeting open as a public hearing.

2. Mayor calls upon Department Director for report.

3. Mayor calls for questions/comments from members of the City Council.

Mayor calls for comments/questions/testimony from members of the public (3 minutes per speaker).

4. 5. Mayor calls upon City Clerk to note any written comments received.

6. Mayor closes the public hearing.

7. City Council considers the motion and votes.

MOTION(S):

If the City Council determines that the Planning Commission's recommendation is appropriate, the following motions are provided:

1. "I move that the City Council adopt Resolution No. 8529, 8530, 8532, 8533, 8534, and 8535 to approve the Pioneer Avenue residential subdivision project." (Requires a 3/5 vote for approval.)

2. "I move that the City Council adopt Resolution No. 8531 to approve the Measure U findings for the Pioneer Avenue residential subdivision project." (Requires a 4/5 vote of the members of the City Council because of necessary Measure "U" findings and requirements.)
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RECOMMENDATION:

On November 14, 2023, the Planning Commission reviewed the proposed project and voted 6 to 0 adopting resolutions making recommendations that the City Council approve the following actions:

Adopt a Mitigated Negative Declaration and Mitigation Monitoring & Reporting Program for the proposed project;
Approve the Socio-Economic Cost/Benefit Study for the project; Approve General Plan Amendment No. 145;
Approve Amendment No. 49 to Specific Plan 40;
Approve Amendment No. 1 to Specific Plan 64;
Approve Tentative Tract Map No. 20528; and,
Approve Commission Review and Approval No. 945.

DISCUSSION:

I. Background
The project site is currently vacant land. Aerial photographs indicate that agricultural uses, specifically citrus groves, were established on the property prior to 2002 (see Attachment A, Location Map). In 2004, the Redlands Unified School District notified the City of their intent to acquire approximately 60 acres east of the project site to construct Citrus Valley High School. Meeting minutes from the April 13, 2004, Planning Commission indicate discussion by the Planning Commission about how the placement of the high school in the middle of an area zoned for commercial land uses would change the direction of future development in that area. Citrus Valley High School subsequently opened for classes in 2009.

On June 16, 2020, the City Council approved the Heritage Specific Plan (Specific Plan No. 62) located to the south of Citrus Valley High School at the corner of Texas Street and Pioneer Avenue. The Heritage Specific was approved for 207 units on 37.2 acres including related entitlements (Specific Plan Amendment, new Specific Plan and a Tentative Tract Map).

On October 5, 2021, the City Council approved the Bergamot Specific Plan (Specific Plan No. 64), located north of Citrus Valley High School as well as the current proposed project site. The Bergamot Specific Plan approved the construction of 319 single family residential lots, a public sports park, and various other private on-site amenities and site improvements on 58.6 acres.

The Bergamot Specific Plan is currently in early phases of construction.

Project Description: The proposed project site is located at 1160 West Pioneer Avenue (APNs 0167-061-01-0000 and 0167-061-03-0000). The applicant Redlands Regular meeting of 12-19-23 510 of 1429
proposes to remove the 14.62 gross acre project site from the East Valley Corridor Specific Plan, and amend/add the 14.62-acre project site to the existing Bergamot Specific Plan located directly north of the project site. The new residential area is proposed to be designated as "Neighborhood 4" and will include unique development standards for this designation. Also, a General Plan Amendment is proposed to amend the land use designation from "Commercial/Industrial" to "Medium Density Residential" that will allow up to 15 dwelling units per acre.

The proposal includes the subdivision of the 14.62-acre project area into 117 residential lots for detached single-family dwelling units, 26 lettered lots for private alleys and drive aisles, nine lettered lots (for on-site landscaping, 1.57 acres of public open space, and private on-site open space), and the construction of related improvements including on-site amenities, landscape areas and lighting, stormwater basins and public/private utility connections.

Proposed access to the site would be provided via two entry points, one from West Pioneer Avenue and one from West Domestic Avenue. Additional detailed analysis of the project is contained in the Planning Commission staff report (See Attachment B, 11.14.2023 Planning Commission Staff Report).

II. Analysis

A) General Plan & Measure "U"
The current General Plan designation of the project site is Commercial, and is proposed to be changed to Medium Density Residential (to allow for up to 15.0 units per acre). The project proposes a residential density of 8.1 units per acre, which is consistent with the Medium Density Residential land use designation.

The residential designation would be consistent with residential neighborhoods to the north, northeast, and southeast. The project would also provide a buffer between the land south of Pioneer Avenue (designated for higher intensity commercial/industrial land uses) and sensitive uses such as the new public park and neighborhoods under construction to the north of the project site. The project is consistent with several General Plan policies, as analyzed in the table contained in Attachment C, including those which promote the buffers and transitions between low- and high-intensity land uses, a variety of residential densities, single-family residential development, and development on small lots.

Pursuant to Measure U and the long-term goal of achieving 75 percent single family units at buildout of the General Plan, the proposed project consists of entirely single family units and would be consistent with this goal. As the land on the project site was in active agricultural production on November 3, 1986, regardless of zoning, the approval of a project with a density consistent with Medium Density Residential would require a four-fifths vote of the City Council.

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B) General Plan Amendment
The proposed project includes a request to amend the existing underlying General Plan land use designation for the 14.62 acre project site from the Commercial/Industrial land use designation to the Medium Density Residential land use designation (see Attachment D). Approval of this General Plan Amendment is required to move forward with the 117-lot residential development. In evaluating whether the proposed amendment was appropriate, staff considered the current and anticipated future development patterns of the general area.

The first consideration in evaluating this proposed change is how the change would relate to development in the surrounding area. The project area is bounded on the east by Citrus Valley High School (constructed after the area was placed within the Commerical/Industrial General Plan designation). Its construction has changed the context of the surrounding area, as reflected in the adopted of the 2035 General Plan, which changed the designation of properties north of the high school from Industrial to Low Density Residential and Very Low Density Residential.

In contrast, the project site is bounded on the south and west by land zoned for Commercial uses. A small-lot single family residential development (proposed project) under the proposed Medium Density Residential designation would allow for an urban environment more appropriate than traditional single-family residential development adjacent to Commercial uses. The use of landscaped lettered lots, public open space, and decorative masonry walls would provide separation, screening, and noise protection from surrounding uses. Additionally, the tract's design (facing internally to streets within the residential development rather than facing the perimeter streets) would ensure further compatibility.

General Plan Amendments, Specific Plan Amendments, and Specific Plans are legislative applications, and the Planning Commission is required to review and make recommendations to the City Council on their adoption. The proposed Tentative Tract Map 20528 is reliant on the adoption of the related legislative actions (being processed concurrently), and the City Council will be the final acting body on the tentative map.

C) Zoning Designation
The property is currently located in the Science Research Park (EV/SRP) of the East Valley Corridor Specific Plan (see Attachment E-1, Existing Specific Plan and Zoning Map) which is intended to provide for the grouping of high technology industries and supportive business, professional, very light manufacturing, assembly and accessory retail services all having related and compatible functions. As noted in the Background section, the land use designations for the Redlands Regular meeting of 12-19-23 512 of 1429
area to the north of Citrus Valley High School has shifted to Low Density Residential and Very Low Density Residential following the establishment of the high school.

D) Amendment to the East Valley Corridor Specific Plan
The proposal includes the request to remove the project area from the EVCSP, place it in the proposed Bergamot Specific Plan area, as shown in Attachment E-2. To establish the land uses proposed by the Specific Plan Amendment, new development standards are necessary. A mix of residential product types proposed by project is not possible by simply amending the existing zoning designation within the East Valley Corridor Specific Plan; the East Valley Corridor Specific Plan does not include any development standards for small-lot residential development (lots sizes below 7,200 square-feet). As such, the housing type proposed by this project would not be able to be built by selecting another district within the East Valley Corridor Specific Plan (EVCSP). The only single-family residential zoning designation within the EVCSP is the Single-Family Residential District, which accommodates traditional single-family residential subdivisions with a minimum lot size of 7,200 square-feet.

E) Amendment to the Bergamot Specific Plan
The Bergamot Specific Plan provides the framework and guidelines for the design and development of a cohesive master planned residential community. The Specific Plan was written and prepared to focus upon design guidelines and development standards which can be utilized by the proposed project. As mentioned previously, a development of this nature could not normally be accommodated under the conventional zoning regulations of the site and or within the East Valley Corridor Specific Plan. By removing the project site from the East Valley Corridor Specific Plan, and creating a new neighborhood within the Bergamot Specific Plan, the applicant can utilize the existing development standards that will accommodate this type of medium-density development. The complete Bergamot Specific Plan and proposed Specific Plan Amendment are included as Attachments F and G, respectively.

Land Use: The project proposes the addition of a distinct residential neighborhood with a specific product type, identified as "Neighborhood 4 (N-4)." A brief description of the new neighborhood and the open space areas is included below.

Residential Uses: Neighborhood 4 has been designed as a “motor court” neighborhood consisting of 117 single family dwelling units, accessed by an alley system or “motor court”. Motor courts are designed as 24’ wide private alleys, each one providing access to a cluster of six homes. Each of these detached homes is located on an individual lot, with a minimum lot size of 1,900 square feet, and an average lot size of 2,590 square feet. Four different floor Redlands Regular meeting of 12-19-23 513 of 1429
plans will be provided, consisting of two-story homes ranging in size from 1,465 square feet to 2,125 square feet with two car garages.

Open Space: In total, 22.8% of the project site is dedicated to open space uses.

The westernmost portion of the project will be dedicated for a 1.57-acre public open space area (maintained by the City) that will include the Santa Ana River Trail, open space and public parking, all of which will allow connectivity for pedestrians and cyclists from Domestic Avenue and to the public park north of the project site.

Private open space areas are located within the development. The applicant is proposing two pocket parks, one on each new street. At the cul-de-sac located at the northern end of Street A, the “Lot C” pocket park is comprised of turf and landscaping with a space pet waste station and trash receptacle. Along the north side of the right of way between Street A and Street B, the “Lot D” pocket park incorporates amenities such as a bocce ball court, benches, and an open turf area. In total, this private open space area composed of the two private parks is 0.39 acres, and will be privately maintained through the HOA.

Development Standards: The proposed Bergamot Specific Plan Amendment provides the development standards that all development within the project must comply with. The applicant is proposing to build-out the project and has created the Development Standards to suit Neighborhood 4 within the Specific Plan Amendment. As such, the proposed development complies with the proposed Development Standards. See Attachment H for the plotting plan showing the proposed lot configurations and site layout.

Proposed Architecture: The Specific Plan Amendment establishes architectural guidelines to identify the architectural design criteria for buildings within the Specific Plan area. Neighborhood 4 will have a distinct product type with four different floorplans being provided, consisting of two-story homes ranging in size from 1,465 square feet to 2,125 square feet. Architectural styles will include Santa Barbara, Coastal and Farmhouse. Neighborhood 4 architectural plans are depicted in the Specific Plan Amendment (Attachment I) in pages A-1 through A-32. Building elevations facing areas viewable to the public streets, trails, parks and private open space areas will be enhanced with window surrounds and treatments similar to those found on the front elevations.

Landscaping: The conceptual landscape plan includes a variety of deciduous and evergreen trees that are part of the lettered lots, parks, and parkways. A variety of eight street trees are included in the Specific Plan plant palette and seven common area and park trees are provided within the existing Specific Plan (see Conceptual Landscaping Plans in Attachment J). The Home Owner's Association (HOA) will maintain the common landscaped areas and lettered lots in the interior of the development.

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Fences and Walls: The existing Specific Plan outlines development standards and guidelines for fencing and walls. As part of the Specific Plan Amendment, a fence and wall exhibit has also been included (Attachment K). A slump, stone-masonry wall with top cap, 6 feet (6'0") high, is proposed along the perimeter of the residential development, and will separate the residential development from the public open space adjacent to the 210 Freeway. A sound wall approximately 8 feet (8'0") high for noise attenuation is also proposed along the western perimeter of the project site. Fencing between each of the residences will be tan vinyl, six feet (6'0") in height. The stormwater basin will be fenced with tubular steel fencing six feet (6'0") in height. All fencing is consistent with the originally approved Bergamot Specific Plan (Specific Plan No. 64).

Right-of-Way, Access, and Circulation: Proposed access to the site would be provided via two entry points, one from West Pioneer Avenue and one from West Domestic Avenue. West Domestic Avenue is currently under construction, as it was approved with the original Bergamot Specific Plan (Specific Plan No. 64). The project is located approximately 625’ west of Texas Street. Once completed, Domestic Avenue will extend west to the project site from Texas Street and will be fully improved with curb/gutter, sidewalks, and parkway landscaping as a 62’ wide Collector Street. West Pioneer Avenue will be realigned with the Cal Trans right of way beneath the freeway overpass on the west will also be further improved with new curb/gutter, sidewalks, and parkway landscaping.

The two interior streets within the project are designed as Local Streets and will have a right-of-way of 60' with a paved surface width of 36' (a 36' paved width accommodates parking on both sides of the street and one lane in each direction).

F) Tentative Tract Map
The proposed tentative tract map (Attachment L) would subdivide the property into 117 single family lots. The residential lot dimensions within the tract vary and conform to the development standards established by the Bergamot Specific Plan as listed above. The tentative tract map will also include nine lettered lots (for on-site landscaping, 1.57 acres of public open space, and private on-site open space) and 26 lettered lots for private alleys and drive aisles designed to accommodate access to the private motor court homes proposed within Neighborhood 4.

G) Inclusionary Housing
Chapter 18.230 of the Redlands Municipal Code was recently adopted by the City Council on July 5th, 2023, and established an Inclusionary Housing Program for the City. This ordinance requires any Residential Development that includes ten (10) or more units to provide affordable housing, as defined, Redlands Regular meeting of 12-19-23 515 of 1429
through a range of means, including the payment of an in-lieu fee pursuant to an In-Lieu Fee Schedule to be adopted by the City Council at a future date.

For-sale Residential Developments are permitted to pay an in-lieu fee by right per the ordinance. The In-Lieu Fee payment obligation is calculated against the entire Habitable Area of the proposed Market Rate Project, and is required to be paid at the time that the first building permit is issued.

Inclusionary Housing Plan: The applicant has submitted an Inclusionary Housing Plan for review and approval by the City Council (see Attachment M). The Inclusionary Housing Plan provided by the applicant utilizes the alternative methods provided within the ordinance, and the applicant proposes to submit an In-lieu fee payment to meet the requirements.

H) Socio-Economic Cost/Benefit Study
In accordance with the provisions of the Principles of Management Development within the Redlands General Plan, the project was required to undergo a Socio-Economic Cost Benefit study (Attachment N). The study recommends that the project will not create an unmitigable physical blight or overburden public services in the community because of project design features as well as mitigation measures described in the Initial Study/Mitigated Negative Declaration, and incorporated in the Socio-Economic Cost Benefit Study and Conditions of Approval will reduce effects to a less than significant level. In addition, the project will result in a positive annual revenue/cost ratio of 2.29, with annual residential revenues anticipated to be approximately $189,331 to the City upon project completion and annual ongoing costs of approximately $82,854. This results in an annual positive balance of approximately $106,476 (or ratio +2.29).

I) Rezoning Prior Agricultural Land
The entitlements require a majority vote (3/5) to approve the project. However, Measure "U" limits residential density to the "Residential Estate (R-E)" standards for any land that was in active agricultural production on November 3, 1986, regardless of zoning. The R-E zoning district has a maximum density of three (3.0) units per acre, and the project proposes 8.1 unites per acre. The City Council is authorized to approve rezoning to higher densities with a 4/5 vote of the total authorized membership of the City Council, upon making the mandatory findings. These findings are contained in Resolution No. 8531.

Two motions are provided: the first motion for the project entitlements (which require a 3/5 vote for approval) and the second motion to approve the Measure "U" findings (which require a 4/5 vote for approval).

J) Findings
Project findings are included within the project resolutions.

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III. Environmental Review
The City prepared an Initial Study in accordance with the California Environmental Quality Act, or CEQA (Attachment O-1). Pursuant to the CEQA Guidelines, the Initial Study/Mitigated Negative Declaration (IS/MND) was made available for public review and comment for 30 days (State Clearinghouse No. 2023100144). A Notice of Intent was filed with the County Clerk on October 3, 2023, and with the State Clearinghouse, and the IS/MND was circulated for 30 days between October 4, 2023, and November 2, 2023. The environmental documents were also made available on the City’s website at 'www.cityofredlands.org/post/environmental-documents'. No public comments were received during the public comment period.

Mitigation Measures: The Initial Study recommends a Mitigated Negative Declaration with 13 mitigation measures which pertain to Biological Resources, Hazards & Hazardous Materials, Transportation, Cultural Resources, and Tribal Cultural Resources. All mitigation measures will ensure that the effects will remain less than significant. After mitigation, no significant effects were identified as a result of the project, and the recommended mitigation measures will be incorporated into the project as mandatory Conditions of Approval.

The City's environmental consultant has prepared an Errata to the Initial Study/MND that includes the revised Cultural and Biological Resources appendices, and a revised Mitigation Monitoring & Reporting Program (MMRP) included with the Initial Study/MND as Attachment O-2.

ALTERNATIVES:

1. The City Council may continue the public hearing and direct staff to address any issues or bring back additional information; or,

2. The City Council may continue the public hearing and direct staff to prepare findings supporting denial of the request.

SUBMITTED BY:

Brian Destanik, Development Services Director
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette Abich Garcia, City Attorney
Christopher Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Redlands Regular meeting of 12-19-23 517 of 1429
PREPARED BY:

Ryan Murphy, Senior Planner
Fiscal Impact
Fiscal Year: 23-24
Revenue Generating: No
Appropriation Required Y/N: No
Discussion:

The applicant has paid the required application and processing fees needed to process the entitlements. The developer would be required to pay the appropriate development impact fees as well as school fees. These development impact fees represent the developer's fair share of planned facilities. Therefore, there are no fiscal impacts.

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Attachments
Attachment A - Location Map
Attachment B - Planning Commission Staff Report of 11/14/2023 Attachment C - General Plan Policies
Attachment D - General Plan Land Use Map (proposed)
Attachment E-1 - Zoning Map (existing)
Attachment E-2 - Zoning Map (proposed)
Attachment F- Specific Plan No. 64 (Bergamot Specific Plan) Attachment G - Amendment No. 1 (proposed)
Attachment H - Site Plan Unit Plotting
Attachment I - Architectural Plans
Attachment J - Preliminary Landscape Plan
Attachment K - Wall and Fence Plan
Attachment L - Tentative Tract Map No. 20528
Attachment M - Inclusionary Housing Plan
Attachment N - Socio-Economic Cost/Benefit Study
Attachment O-1 - Initial Study/MND
Attachment O-2 - Mitigation Monitoring & Reporting Program, and Errata Attachment P - Environmental Resolution 8529
Attachment Q - SECB Resolution 8530
Attachment R - Measure "U" Agricultural Resolution 8531 Attachment S - GPA No. 145 Resolution 8532
Attachment T - EVCSP Specific Plan Amendment Resolution 8533 Attachment U - Bergamot Specific Plan Amendment Resolution 8534 Attachment V-1 - TTM 20528 CRA 945 Resolution 8535
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General Plan Analysis Table
General Plan Policy/ Analysis
Policy 2-A.6 – Establish north-south
linkages - including the Mountain View
Trail, California Street, The Heritage Trail,
the Lugonia Trail, and Church Street -to
major east west trails including the Santa
Ana River Trail, the Orange Blossom Trail,
and the Planned San Timoteo Canyon
Trail.

The proposed project will provide a north
south trail within the project’s public open
space that will provide connectivity to the
Santa Ana River Trail. The project will
construct the Santa Ana River Trail
extension along its western boundary to
provide a connection between Pioneer
Avenue and Domestic Avenue.
5-A.23 - Coordinate with San Bernardino
County and the Santa Ana River
Conservancy on implementing the
objectives of the Santa Ana River Trail
Parkway and Open Space Plan.

During the planning stages of the
proposed project, City Staff and the
applicant met with San Bernardino
County Staff to determine the appropriate
method of providing portions of the Santa
Ana River Trail.
4-A-150 - Encourage the undergrounding
of utilities for all new development
The proposed project will underground all
project adjacent utilities as required by
the Municipal Code.
4-P.8 - Provide for buffers between low
and high-intensity land uses
The project will be designated as Medium
Density Residential in the General Plan.

Properties to the north are designated as
Low Density Residential, and to the south
properties are designated as Commercial.

The Citrus Valley High School is located
to the east of the project. The project
provides smaller single family residential
lots which creates a sensible buffer and
transition from the south to the north
where less intense residential
development is located.

Policy 2-A.17 – Establish meeting areas in
new neighborhoods, and ensure a safe
and secure environment.

The design of the proposed residential
tract development, within the Specific
Plan, provides for two pocket parks within
and a public open space (of approx. 1.5
acres), to provide safe meeting and
recreational areas.

The development will be surrounded by a
decorative perimeter wall to provide
Redlands Regular meeting of 12-19-23 530 of 1429
additional security and screening for the
development.

Policy 4-A.7 – Promote a range of
residential densities to encourage a mix of
housing types in varying price ranges and
rental rates.

Policy 4-P.16 – Promote a variety of
housing types to serve the diverse needs
of the community.

Policy 4-P.16 – Promote a variety of
housing types to serve the diverse needs
of the community.

The project will contribute to the range of
residential densities allowed for in the
Redlands General Plan by providing
additional area for Medium Density
Residential development, contributing to
available housing within the City. The
small-lot style development will provide
for housing options in price ranges that
are likely to be more affordable than
larger estate-style residential lots under
development elsewhere in the City.

Policy 4-A.8 – Promote the development
of a greater variety of housing types,
including single-family homes on small
lots, accessory dwelling units, townhomes,
lofts, live-work spaces, and senior and
student housing to meet the needs of
future demographics and changing family
sizes.

The General Plan specifically promotes a
greater variety of housing types, including
single-family homes on small lots, which
are proposed under the Specific Plan
Amendment and Tentative Tract Map.

The proposed residential lots range in
size with minimum lot sizes from 1,900
square feet to 3,337 square feet.

Measure U (Section 4.40q) – Plan for a
housing mix at buildout consisting of 75
percent single family dwelling units and 25
percent multi-family dwelling units.

The proposed project consists of entirely
single-family units, and will further
implement the City’s goal of achieving 75
percent (or more) single family units at
buildout.

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C-3
R-S
EV/SRP
R-1
A-1
R-1
R-1
PRD/RE
A-1
EV/SRP
R-1 R-1
R-1
R-E
R-1
R-1
A
1 A-1
R-1
R-E
R-1
MHP/R-1
R-1
R-1
R-1
EV/SD
R-1
O
R-S
R-1 R-1
PRD/RE
R-1
R-1
R-E
R-1
R-1
R-1
O
R-1
R-E
EV/SD SP62
SP64

W SAN BERNARDINO AVE

W PIONEER AVE

DREKA AVE

DEODAR ST

GOLD MEDAL LN

CRYSTAL COVE CT

ORANGEDALE AVE

REED ST

BRANDON ST

MARDI GRAS LN

BLUE JAY LN

VIRGINIA ST

ROYAL KNIGHT TRL

HALF MOON AVE
M

OUNTA NI VISTA CIR

DAHLIA AVE

W RIVERVIEW DR

WEBSTER ST

OHIO ST

WASHINGTON ST

CLAY ST
C
A
MELLIA
LN

MIDWAY ST
FU
RLOW
D
R
CA
S
TLEG
ATE
LN

TEXAS ST

TENNESSEE ST

BALDWIN AVE

CLEMENTINE ST
COLO
RA
DO
S
T
E 210 FRWY

DOMESTIC AVE
W 210 FRWY
Cop yright nea rm ap 2 015
Existing
Specific Plan
and
Zoning
OneStop.mxd
0 350 700
Feet
Scale
This map was produced by the City of Redlands,
Geographic Information System.

The City of Redlands assumes no warranty or
legal responsibility for the information contained
on this map.

The data used to generate this map is dynamic
in nature, therefore the information shown may
or may not be the most current.

November 6, 2023
.

Redlands Regular meeting of 12-19-23 533 of 1429
C-3
R-S
EV/SRP
R-1
A-1
R-1
R-1
PRD/RE
A-1
EV/SRP
R-1 R-1
R-1
R-E
R-1
R-1
A
1 A-1
R-1
R-E
R-1
MHP/R-1
R-1
R-1
R-1
EV/SD
R-1
O
R-S
R-1 R-1
PRD/RE
R-1
R-1
R-E
R-1
R-1
R-1
O
R-1
R-E
EV/SD SP62
SP64

W SAN BERNARDINO AVE

W PIONEER AVE

DREKA AVE

DEODAR ST

GOLD MEDAL LN

CRYSTAL COVE CT

ORANGEDALE AVE

REED ST

BRANDON ST

MARDI GRAS LN

BLUE JAY LN

VIRGINIA ST

ROYAL KNIGHT TRL

HALF MOON AVE
M

OUNTAIN

VISTA CIR

DAHLIA AVE

W RIVERVIEW DR

WEBSTER ST

OHIO ST

WASHINGTON ST

CLAY ST
C
A
MELLIA
LN

MIDWAY ST
FU
RLOW
D
R
CA
S
TLEG
ATE
LN

TEXAS ST

TENNESSEE ST

BALDWIN AVE

CLEMENTINE ST
COLO
RA
DO
S
T
E 210 FRWY

DOMESTIC AVE
W 210 FRWY
Cop yright nea rm ap 2 015
OneStop.mxd
0 350 700
Feet
Scale
This map was produced by the City of Redlands,
Geographic Information System.

The City of Redlands assumes no warranty or
legal responsibility for the information contained
on this map.

The data used to generate this map is dynamic
in nature, therefore the information shown may
or may not be the most current.

November 6, 2023
.

Proposed
Specific Plan
and
Zoning
Redlands Regular meeting of 12-19-23 534 of 1429

CITRUS VALLEY

REDLANDS, CA
03/06/20

BERGAMOT SPECIFIC PLAN
Adopted October 5, 2021
Redlands, California
Redlands Regular meeting of 12-19-23 535 of 1429
SPECIFIC PLAN NO. 64

CITY OF REDLANDS, CALIFORNI A
Adopted October 5, 2021
(City Council Resolution No. 8254)

BERGAMOT
A Master Planned Residential
Community In the City of Redlands
Applicant
MLC HOLDINGS, INC.
5 Peters Canyon Road, Suite 310
Irvine, CA 92606
(949) 372-3309
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LIST OF CONSULTANTS
Planning
Urban Environs
307 Brookside Avenue
Redlands, CA 92373
(909) 798-4446
Civil Engineering
Huitt-Zollars, Inc.
2603 Main Street, Suite 400
Irvine, CA 92614
(949) 968-5815
Landscape Architecture
STB Landscape Architects, Inc.
15 South 5th Street
Redlands, CA 92373
(909) 798-7490
Architecture
Kevin L. Crook Architects, Inc.
1360 Reynolds Avenue, Suite 110
Irvine, CA
(949) 660-1587
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TABLE OF CONTENTS
Preface ………………………………………………………………………. 1
SECTION 1. INTRODUCTION AND BACKGROUND
A. Introduction ………………………………………………………………. 2

1. Purpose and Intent ………………………………………………. 2

2. Project Background ………………………………………………. 3
B. Project Setting ………………………………………………………. 4

1. Project Location ………………………………………………………. 4

2. Legal Description ………………………………………………. 4

3. Project Description ………………………………………………. 7
C. Project Goals and Objectives ………………………………………. 9
D. Relationship to the General Plan ……………………………………… 10
E. General Note …………………………………………….……….………. 16
SECTION 2. MASTER PLANS
A. Land Use ……………………………………………………………….17

1. Neighborhood 1 Single Family ……………………………………….17

2. Neighborhood 2 Single Family ……………………………………….17

3. Neighborhood 3 Single Family Motor Court ……………………….19 B. Circulation Plan ……………………………………………………….20
C. Infrastructure Plan ……………………………………………………….24

1. Water ……………………………………………………………….24

2. Sewer ……………………………………………………………….24

3. Storm Drainage ……………………………………………………….25
D. Conceptual Landscape Plan ……………………………………….29
E. Conceptual Architecture ……………………………………………….41

1. Neighborhood 1 ……………………………………………………….45

2. Neighborhood 2 ……………………………………………………….45

3. Neighborhood 3 ……………………………………………………….45
SECTION 3. DEVELOPMENT STANDARDS
A. Neighborhood 1 ……………………………………………………….61

1. Permitted Uses ……………………………………………………….61

2. Accessory Uses ……………………………………………………….61

3. Property Development Standards ……………………………….61
B. Neighborhood 2 ……………………………………………………….61

1. Permitted Uses ……………………………………………………….61

2. Accessory Uses ……………………………………………………….61

3. Property Development Standards ……………………………….61
C. Neighborhood 3 ……………………………………………………….62
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1. Permitted Uses ……………………………………………………….62

2. Accessory Uses ……………………………………………………….62

3. Property Development Standards ……………………………….62
SECTION 4. PROCEDURAL IMPLEMENTATION
A. Specific Plan ……………………………………………………………….63
B. Subdivision Map ……………………………………………………….63
C. Commission Review and Approval ……………………………….63
D. Phasing and Maintenance Responsibility ……………………….63
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LIST OF EXHIBITS
Exhibit 1 Project Location ……………………………………………………………….5
Exhibit 2 Project Boundaries/Existing Conditions …………………………………….6 Exhibit 3 Conceptual Site Plan ……………………………………………………..…….8 Exhibit 4 Land Use Plan ………………………………………………………………….18
Exhibit 5 Conceptual Circulation Plan …………………………………………….…….21 Exhibit 6 Typical Street Sections ……………………………………………………….22 Exhibit 7 Conceptual Water Plan ……………………………………………………….26 Exhibit 8 Conceptual Sanitary Sewer Plan …………………………………………….27 Exhibit 9 Conceptual Drainage Plan……………… ………………………………...….28 Exhibit 10 Conceptual Landscape Plan ……………………………………………..….30 Exhibit 11 Paseo Conceptual Plan ……………………………………………………….31 Exhibit 12 Paseo Park East Conceptual Plan ………………………………………….32 Exhibit 13 Paseo Park West A Conceptual Plan …………………………………….…33 Exhibit 14 Paseo Park West B Conceptual Plan …………………………………….…34 Exhibit 15 Public Sports Park Conceptual Plan ………………………………………….35 Exhibit 16 Public Nature Park Conceptual Plan………………………………………….36 Exhibit 17a Conceptual Fence and Wall Plan West …………………………………….37 Exhibit 17b Conceptual Fence and Wall Plan East ……………………………………….38 Exhibit 18 Typical Conceptual Motorcourt Landscape Plan…………………………….39 Exhibit 19 Typical Conceptual Single-Family Street Landscape Plan …………..….40 Exhibit 20 Neighborhood 1 Conceptual Plotting ……………………………..………….46 Exhibit 21 Neighborhood 1 Conceptual Architecture – Plan 5012 …………………….47 Exhibit 22 Neighborhood 1 Conceptual Architecture – Plan 5017 …………………….48 Exhibit 23 Neighborhood 1 Conceptual Architecture – Plan 5023 …………………….49 Exhibit 24 Neighborhood 1 Conceptual Architecture – Plan 5028 …………………….50 Exhibit 25 Neighborhood 2 Conceptual Plotting ………………………………..……….51 Exhibit 26 Neighborhood 2 Conceptual Architecture – Plan 3622 …………………….52 Exhibit 27 Neighborhood 2 Conceptual Architecture – Plan 3623 …………………….53 Exhibit 28 Neighborhood 2 Conceptual Architecture – Plan 3625 …………………….54 Exhibit 29 Neighborhood 2 Conceptual Architecture – Plan 3627 …………………….55 Exhibit 30 Neighborhood 3 Conceptual Plotting ………………………………..……….56 Exhibit 31 Neighborhood 3 Conceptual Architecture – Plan 3060 …………………….57 Exhibit 32 Neighborhood 3 Conceptual Architecture – Plan 3422 …………………….58 Exhibit 33 Neighborhood 3 Conceptual Architecture – Plan 3424 …………………….59 Exhibit 34 Neighborhood 3 Conceptual Architecture – Plan 3825 …….…………….60 Exhibit 35 Ownership and Maintenance ………………………………………………….64 Redlands Regular meeting of 12-19-23 540 of 1429

PREFACE
Specific Plan No. 64 has been written and prepared to serve as a planning tool for the City of Redlands to review a master-planned residential community, Bergamot. The Specific Plan has been prepared according to accepted professional principles fulfilling the criteria of the City of Redlands. In the preparation of the Specific Plan, a commitment has been made to produce a unique residential community incorporating three diverse neighborhoods integrated with abundant open space and amenities. MLC Holdings, Inc. has assembled a team of architects, landscape architects, civil engineers and city planners which have strived to produce a master-planned residential community incorporating work force housing and traditional single-family homes.

SECTION 1. INTRODUCTION AND BACKGROUND
A. Introduction

1. Purpose and Intent
The Bergamot Specific Plan No. 64 is intended to provide the framework and property guidelines for the design and development of a masterplanned residential community in conformance with the goals and objectives of the City of Redlands General Plan. The Specific Plan has been written and prepared to focus upon design solutions, regulations and development standards specifically tailored to the project site while insuring a commitment to the ordinances of the City of Redlands in both spirit and intent. The Specific Plan intends to develop a residential master plan in such a manner so as to produce a cohesive, unified development sensitive to the project site and surrounding area through the integration of special buffer treatments, architectural theming, placement of structure, and the integration of passive and active open space and recreational uses. The incorporation of the design guidelines and development standards contained in the Specific Plan will provide the City of Redlands with a desirable residential neighborhood with abundant amenities and housing opportunities.

This Specific Plan No. 64 is intended to be consistent with the guidelines as established by the State of California, as implemented by the City of Redlands. The Specific Plan includes text and exhibits which specify the following in detail:
● The distribution, location, and extent of the uses of the land, including open space, within the area covered by the Specific Plan. ● The proposed distribution, location, and extent and intensity of major components of public or private transportation, sewage, water, drainage, solid waste disposal, energy, and other essential facilities to be located within the area covered by the plan and needed to support the land uses described in the plan.
● Standards and criteria by which development will proceed, and standards for the conservation, development, and utilization of natural resources, where applicable.
● A program of implementation measures including regulations, programs, public works projects, and financing measures necessary to carry out the project.
● The Specific Plan shall include a statement of the relationship of the Specific Plan to the General Plan.

2. Project Background
The subject property is currently located within an area commonly referred to as the East Valley Corridor. During the 1980’s, a joint planning effort was conducted by the County of San Bernardino, the City of Loma Linda, and the City of Redlands to provide a well-planned community consisting of approximately 4300 acres. The objective of the plan was to create an environment that would attract major businesses to the area in order to provide a job base for the East Valley of San Bernardino County and strengthen the local economy, while ensuring high-quality development through land use design guidelines and standards. The result of this planning effort culminated in the adoption of the East Valley Corridor Specific Plan (EVCSP) by the City of Redlands in January 1989.

The subject property and the surrounding area were designated Science Research Park by the EVCSP. The Science Research Park land use district was intended to create, preserve and enhance areas for science, medical, and research and development uses seeking a special working environment which has prestige value. The district was intended to provide for the grouping of high technology industries and supportive business, professional, very light manufacturing, assembly and accessory retail services having related and compatible functions.

During the development of the City of Redlands General Plan 2035, the subject property and surrounding areas were reviewed in relation to surrounding land uses, particularly the existence of the Citrus Valley High School to the immediate south. As a result, the final adoption of the General Plan 2035 modified the subject property from Light Industrial to Low Density Residential, up to 6 dwelling units per acre. During the preparation of the project applications, in consultation with the City Planning Department, it was determined that the most appropriate method for land use entitlements for the proposed project would be to amend the EVCSP to remove the area from the EVCSP, and to create a new “stand alone” Specific Plan for the project. Specific Plan No. 64 accomplishes this goal and is consistent with the General Plan 2035 land use designation for the subject property.

B. Project Setting

1. Project Location
Specific Plan No. 64 encompasses approximately 58.64 gross acres generally bounded by Domestic Avenue on the south, and the I-210 Freeway to the west, and westerly of Texas Street. Exhibit 1 depicts the Regional Setting of the project site, while Exhibit 2 depicts the Project Boundaries. To the south of the site is the Citrus Valley High School, to the west is the I-210 Freeway, to the east are newer single-family residential neighborhoods, and to the north is vacant land and the Santa Ana River Wash.

The site is relatively flat, having a gentle slope (2%) from east to west. The elevation on the easterly portion of the site is approximately 1306 above msl, while the northwest portion of the site is approximately 1260 above msl.

The site has been mostly actively farmed with citrus for many years, while the only physical improvements have been irrigation systems.

2. Legal Description
The land referred to herein is situated in the City of Redlands, County of San Bernardino, State of California, and is described as a portion of the Davenport’s Subdivision, Section 16, Township 1 South, Range 3 West, recorded on February 26, 1901 in Book 13 of Maps, Page 42, in the office of the Recorder of said County.

The land consists of the following Assessor’s Parcels:

APN 0167-031-02
APN 0167-031-03
APN 0167-031-04
APN 0167-031-05
APN 0167-031-06
APN 0167-031-07
APN 0167-031-16

Bergamot Specific Plan
February 2021

CITRUS VALLEY

REDLANDSCA
N
Not to Scale
Exhibit 1: Project Location
210
10 10
Specific
Plan Area
Texas Street
Alabama Street
California Street
Orange Street
W Domestic Ave.

W Pioneer Ave.

W San Bernardino Ave.

Redlands Blvd.

W Lugonia Ave.

Citrus Valley
High School
Israel Beal
Park

Bergamot Specific Plan
February 2021

CITRUS VALLEY

REDLANDSCA
N
Not to Scale
A
B
C
D
APN: 0167-021-02
USE: AG
GP: LDR
APN: 0167-021-24
USE: AG
GP: VLDR
APN: 0167-061-02
USE: AG
GP: CI
APN: 0167-061-04

CITRUS VALLEY HIGH SCHOOL
APN: 0167-061-06

CITRUS VALLEY HIGH SCHOOL
APN: 0167-061-09

CITRUS VALLEY HIGH SCHOOL
APN: 0167-061-10

CITRUS VALLEY HIGH SCHOOL
APN: 0167-061-21

CITRUS VALLEY HIGH SCHOOL
APN: 0167-061-11

CITRUS VALLEY HIGH SCHOOL
APN: 0167-061-12

CITRUS VALLEY HIGH SCHOOL
APN: 0167-061-24

CITRUS VALLEY HIGH SCHOOL
APN: 0167-031-09
USE: AG
GP: LDR
APN: 0167-031-14
USE: AG
GP: LDR
APN: 0167-031-08
USE: AG
GP: LDR
APN: 0167-041-01
USE: AG
GP: VLDR
APN: 0167-422-43
VACANT
APN: 0167-021-07
USE: WELL SITE
GP: VLDR
APN: 0167-061-23
VACANT
APN: 0167-031-15
USE: AG
APN: 0167-021-19
USE: AG
GP: LDR
APN: 0167-021-20
USE: AG
GP: LDR
APN: 0167-061-01
USE: AG
GP: CI
APN: 0167-031-16
USE: AG
GP: LDR
APN: 0167-031-02
USE: AG
GP: LDR
APN:
0167-031-03
USE: AG
GP: LDR
APN: 0167-031-04
USE: AG
GP: LDR
APN: 0167-031-05
USE: AG
GP: LDR
APN: 0167-031-06
USE: AG
GP: LDR
APN: 0167-031-07
USE: AG
GP: LDR
TRACT NO 18988
GP: VLDR
TRACT NO 16359
GP: VLDR
C
D D
Exhibit 2: Project Boundaries & Existing Conditions
Specific Plan Area Boundary
(XX.X Acres)
Contour and Elevation
Existing Drainage
Required Setback
from Drainage
AG Agricultural Uses
(Predominantly Citrus
Orchards or Fallow Fields)
APN Assessor Parcel Number
GP General Plan Designation
CI Commercial Industrial
LDR Low Density Residential
VLDR Very Low Density Residential
10’ Southern California
Edison Easement (To Be
Vacated)
2’ Southern California Edison
Easement (To Be Vacated)
25’ Dedication For Road
Purposes
40’ Dedication For Road
Purposes
1295
A
B
C
D
Legend
1295
1300
1290
1285
1280
1275
1270
1265
1260
Domestic Ave.

Texas Street
C C
A B
D D D
Interstate 210

3. Project Description
The concept of Specific Plan No. 64 is to provide the planning framework which will guide the future development of the project site in a manner that responds to the unique characteristics of the site, fosters a sense of community and neighborhood, and responds to the residential market conditions of the City of Redlands. The master-planned residential development envisioned by this specific plan involves a variety of singlefamily residential products, clustered into unique neighborhoods, integrating an abundant amount of passive and active open space.

The Specific Plan has been prepared in the spirit and intent with the City’s Planned Residential Development Regulations (PRD). The PRD is defined as a development located on a site approved as a subdivision, to be constructed by a person or corporate body, involving a variety of residential structure types, planned as a total entity and, therefore, subject to approval, development and regulation as one land use complex. The purpose of the PRD provisions is to provide for greater flexibility in the design of residential developments and the promotion of a more efficient, aesthetically pleasing and desirable use of land.

An Illustrative Site Plan is depicted in Exhibit 3, representing a conceptual depiction of the development as proposed within this Specific Plan. Three distinct neighborhoods have been created allowing for a variety of singlefamily residential housing types. Neighborhoods 1, 2, and 3 have been designed for a total of 317 single family residences on a variety of lot sizes.

Integrated throughout the residential neighborhoods is an abundant amount of active and passive open consisting of approximately 15.49 acres, approximately 27% of the overall project site. This open space includes approximately 11.74 acres for a City of Redlands public park and a 3.75- acre Homeowner’s Association (HOA) paseo/pocket park area.

Bergamot Specific Plan
February 2021

CITRUS VALLEY

REDLANDSCA
N
Not to Scale
Exhibit 3: Conceptual Site Plan
Neighborhood 1
• Traditional Single-Family Homes
• 7200 SF Min. Lots
• Provide transition to properties located
north of the Specific Plan Area
Central Paseo • Approximately 60 feet in width
• Anchored by picnic and play
areas on either end
• Includes trail, bioswales, and
landscaping
• Provides east-west pedestrian
connectivity between park, new
and future neighborhoods
• Possible future connection to
Texas Street
Neighborhood 2
• Traditional Single-Family Homes
• 3500 SF Min. Lots
• Variable Lot width provides additional
streetscape diversity
• Homes Face Domestic Avenue for superior
streetscene
• Provides eyes-on-street safety for Domestic
Avenue and Citrus Valley High School
Neighborhood 3 • Single-Family Motor Courts Homes
• Homes take garage access from a
common driveway or “MotorCourt”,
removing garage doors from streetscene
• Street-adjacent homes designed with
front doors facing the street for pedestrian
friendly streetscape
• 1900 SF Min. Lots
Trail Connection
• Landscaped paseo provides trail
connection to Citrus Valley Park
• Provides access and buffer to properties
located north of the Specific Plan Area
• Provides future connection to Santa Ana
Regional Bike Trail
Public Nature Park
• New Public Park to be dedicated to the
City of Redlands
• Water Quality basins treat stormwater
Public Park • New Public Sports Park to be dedicated
to the City of Redlands
• Programming may include one (1)
softball field and six (6) soccer fields;
fields may be lighted
• Parking, restrooms, and Concessions
may also be provided
• Water Quality basins treat stormwater
• Trails provided throughout with
connection to the Central Paseo
• Park provides buffer between now
homes and Interstate 210
Domestic Ave
Street N
Texas Street
Street M
Street I
Street K
Street H
Street J
Street B
Street LStreet GStreet FStreet EStreet D
Street C
Existing Citrus
Valley High School
Existing
Single-Family
Homes
Existing
Single-Family
Homes
Interstate 210
Agriculture
(Zoned
Commercial-Industrial)
Agriculture
(Zoned Low
Density Residential)
Agriculture
(Zoned Very Low
Density Residential)
Agriculture
(Zoned Very Low
Density
Residential)
Agriculture
(Zoned Very Low
Density
Residential)

C. Project Goals and Objectives
The concept of the Specific Plan is to provide a framework which will guide the future development of the project site in a manner which responds to the unique characteristics of the site and fosters a sense of community identity. In order to ensure the creation of a superior residential community sensitive to the needs of the Redlands community, the following goals and objectives have been incorporated:
● Create an enriched residential community, taking advantage of the characteristics of the project site.
● Establish an aesthetically appealing northern approach into the City of Redlands along the I-210 Freeway through attractive site planning techniques, architectural design, and incorporating an abundant amount of visible open space.
● Foster a sense of community and pride within the residential neighborhoods comprising the project site.
● Ensure compatibility with surrounding land uses and residential neighborhoods through utilization of landscaping and buffer treatments as well sensitive site planning techniques.
● Provide adequate infrastructure to the project site including water, recycled water, sewer, and dry utilities. All dry utilities shall be installed underground.
● Design a circulation system to conveniently serve the needs of the development.
● Designate a significant amount of usable open space throughout the project, including opportunities to service not only the future residents but the Redlands community as well.

D. Relationship to the General Plan
The Governor’s Office of Planning and Research defines a specific plan as “…a tool for the systematic implementation of the general plan.” As such, a discussion of the relationship between the Specific Plan and the General Plan is required. This section describes how the Bergamot Specific Plan implement various polices and actions of the City of Redlands General Plan.

The Bergamot community is designed to encourage logical and orderly growth and to consider both existing conditions and future development surrounding the entire property. The property, which is located within the City and the East Valley Corridor, is situated immediately north of the existing Citrus Valley High School and south of planned residential uses. New housing and parks on the site adjacent to the existing school will result in a walkable community while taking advantage of existing infrastructure already available in the area. Housing in this area of the City allows for the expansion of much needed housing and reduces development pressure on older established neighborhoods. The housing proposed by the specific plan includes a diverse range of housing types and sizes with ample open space and pedestrian connectivity. The park is located along the westerly edge of the site to provide a green gateway entrance for visitors traveling south on the 210 Freeway.

The park also acts as a buffer between the highway and new residential development, which is arranged to provide the highest densities closest to the park and school. Roadways, trails, and utility connections are designed to accommodate future development on vacant properties to the north, east, and southwest planned for future residential uses. The design of residential neighborhoods and land uses within the specific plan implements the following polices and actions:
2-A.19 Develop entryways and gateways that define Redlands’ major points of entry.
4-A.6 Provide for the extension of public services in a logical and functional manner to minimize impacts on service providers while focusing development in infill areas that can
accommodate development in a timely manner.
4-P.8 Provide for buffers and transitions between low- and highintensity land uses. 4-P.10 Ensure that the scale and character of new development is appropriate for surrounding terrain and the character of existing development.