Redlands Regular meeting of 12-19-23 1318 of 1429
CITY OF REDLANDS
ENCUMBRANCES - GENERAL FUND
AS OF 06/30/2023
P.O. # ACCT. # VENDOR AMOUNT
POLICE
22300030 101200 6710 Universal Protection Service Lp $ 14,669.71 Carryover 101201 6703 Crossroads Software 79,400.00
Carryover 101201 6703 Spillman Crossroads Interface 38,365.00 22300027 101201 6907 Information Services Department 16,372.47 22210038 101202 6403 San Bernardino County Sheriff's Dept 13,805.00 22210039 101202 6403 San Bernardino County Sheriff's Dept 9,400.00 22300739 101202 6403 San Bernardino County Sheriff's Dept 22,330.00 22300860 101202 6403 San Bernardino County Sheriff's Dept 12,956.00 22300570 101202 6710 West Coast Lights & Sirens 10,552.17 22302281 101202 7004 Galls Retail Ca Lock Box 24,917.76 22302355 101202 7101 Watson Furniture Group Inc 109,349.44 22301977 101202 7206 West Coast Lights & Sirens 23,054.06 22302461 101202 7805 Proforce Law Enforcement 4,707.79
22300570 101202 7810 West Coast Lights & Sirens 1,381.58 22301977 101202 7810 West Coast Lights & Sirens 35,391.40 Carryover 101202 7901 Body Worn Cameras Purchase 254,357.43 Carryover 101202 8501 EOC Remodel 74,376.13
22302355 101202 8701 Watson Furniture Group Inc 6,274.44 22302345 101204 7806 4imprint Inc 991.01
$ 752,651.39
FIRE
22302039 101250 6703 Knox Associates Inc $ 1,038.00
22302522 101250 7004 Fire Etc 1,326.75
22302590 101250 7004 Ln Curtis & Sons 284.40
22302505 101250 7004 Safariland LLC 734.93
22300362 101250 7004 Ace Uniform LLC 406.15
22300340 101250 7205 California Tool And Welding Supply 5,394.78 22301953 101250 7205 Fuller Truck Accessories 90.00
22302122 101250 7205 Johnson Equipment Company 2,381.63 22300270 101250 7205 Veolia Wts Usa Inc 3.60
22300671 101250 7208 Firehawk Corporation 25.86
22301953 101250 7810 Fuller Truck Accessories 1,567.09
Carryover 101250 8501 FS262 Remodel 1,530,000.00
22212464 101250 8503 Wolff/Lang Christopher Archiects, Inc 47,977.19 Carryover 101250 8503 Station 262 ADA Retrofit 173,000.00 Carryover 101250 8704 2 Light Fleet Vehicle Purchases 126,285.40 Carryover 101250 9001 2021 Holman Capital Principal Payments 2,886,177.15 Carryover 101250 9101 2021 Holman Capital Interest Payments 70,367.33 Carryover 101251 6710 Plan Review Services 94,685.00
22210974 101251 7102 Fuller Truck Accessories 4,765.99
$ 4,946,511.25
TOTAL
TOTAL
Redlands Regular meeting of 12-19-23 1319 of 1429
CITY OF REDLANDS
ENCUMBRANCES - GENERAL FUND
AS OF 06/30/2023
P.O. # ACCT. # VENDOR AMOUNT
FACILITIES AND COMMUNITY SERVICES
22212478 101300 6106 Atwork Franchise Inc $ 1,715.31
22302291 101300 6708 Sb Express One Llc 950.00
22302490 101300 6708 God's Work Inc 0.01
22212362 101300 6710 Miller Architectural Corporation 256,609.54 22300836 101301 6309 Industrial Commercial Systems Inc 328.45 22302114 101301 6710 Cwfc Inc 10,300.00
22302120 101301 6710 Tri-City Acoustics Inc 467.00
22301680 101301 6710 United Site Services Of California Inc 1,248.49 22301692 101301 6710 United Site Services Of California Inc 1,248.49 22301407 101301 6903 Dutch Touch Window Cleaning 19,125.00 22302240 101301 6903 Quinmar Janitorial Inc 327,509.56
22300337 101301 6908 Herc Rentals Inc 6,673.26
22300671 101301 6910 Firehawk Corporation 40.00
22302199 101301 6910 Pro-Craft Construction Inc 25,502.50 22302299 101301 6910 Mike's Custom Flooring 475.00
22302636 101301 6910 Mike's Custom Flooring 408.38
22300603 101301 7204 Consolidated Electrical Distributors Inc 336.52 22300938 101301 7208 Hirsch Pipe & Supply Co Inc 56.45
22302199 101301 7208 Pro-Craft Construction Inc 9,727.87 22302636 101301 7208 Mike's Custom Flooring 534.45
22302299 101301 7210 Mike's Custom Flooring 727.19
22302236 101301 7810 Shor-Line 38,035.16
Carryover 101301 8501 CIP Long Tern Capital Improvements 250,000.00 Carryover 101301 8501 Animal Shelter Yard And Parking Lot Improvements 35,970.34 Carryover 101301 8501 Exterior Plastering & Roof Redlands Bowl 120,000.00 Carryover 101301 8501 Assesment Of All Roofs To Determine CIP Plan 50,000.00 Carryover 101301 8501 Old Stucco Wall Id Failing (Non Structural) 40, 000.00 Carryover 101301 8501 Additional Office Space Needed 54,000.00 22301919 101302 6710 Elecnor Belco Electric Inc 15,180.00 22302219 101302 7208 Ameron International Corporation 10,601.25 22302445 101302 7208 Faribo Manufacturing Co. 2,500.00
Carryover 101302 8706 Replace 3 Failing Cabinets 10, 355.04 Carryover 101302 8706 Replace 20 Failing Controllers 58, 000.00 22301684 101303 6710 Cwfc Inc 720.00
22301685 101303 6710 Cwfc Inc 550.00
22301635 101303 6710 Props Av 3,000.00
22301317 101303 6710 American Landscape & Maintenance Inc 8,160.00 22302616 101303 6710 S & A Landscape Llc 5,000.00
22301002 101303 6710 Patrol Solutions 209,221.52
22301314 101303 6910 Rymax Electric Inc 1,952.50
22301814 101303 7204 Kc Restoration Co Inc 46,967.83
22300590 101303 7208 Pro-Pipe & Supply 677.63
22300682 101303 7209 P & R Paper Supply 1,633.89
22302153 101303 7209 Waxie Sanitary Supply 2,474.25
Carryover 101303 7901 Shade Sale Replacements 131,850.00 22301642 101303 8501 Design West Engineering Inc 13,000.00 22301559 101303 8501 Hohbach-Lewin Inc 3,000.00
22301140 101303 8501 My Electrician Inc 703,768.08
22302045 101303 8501 Vt Electric Inc 361,172.80
Carryover 101303 8501 Long-Term Planning For Park Beautification For The Commun 250,000.00 Carryover 101303 8501 Sports Lighting For Unlit Fields 300,000.00 Carryover 101303 8501 Safety For Patrons 170,000.00
Carryover 101303 8501 Safety For Public, Patrons, Vendors Etc 250,000.00 Carryover 101303 8501 Sylvan Park Restroom Replacement Grant Match 30,000.00 Carryover 101303 8501 Ford Park Restroom Replacement 98,333.32 Carryover 101303 8501 Bowl Sound And Lighting 8,920.00
Carryover 101303 8501 Crafton Parks Goal Posts 6,000.00 Carryover 101303 8501 Crafton Park Crows Nest Relocation 30,000.00
Redlands Regular meeting of 12-19-23 1320 of 1429
CITY OF REDLANDS
ENCUMBRANCES - GENERAL FUND
AS OF 06/30/2023
P.O. # ACCT. # VENDOR AMOUNT
Carryover 101303 8501 Crafton Park Score Board Relocation 15,000.00 Carryover 101303 8501 Crafton Park Snack Bar Retrofit 10,000.00 Carryover 101303 8501 Community Park Snackbar Renovation 10,000.00 Carryover 101303 8501 Pickleball Court Upgrades (Not Conversion) Rec Center 93,852.00 Carryover 101303 8501 Parking Lighting Improvements 103,964.00 Carryover 101303 8501 Beverly Pond 10,000.00
Carryover 101303 8501 Gateway Ranch Parking 9,885.00
Carryover 101303 8501 Crafton Park Football Field Imp (Mid-Year Addition) 376,000.00 Carryover 101303 8501 Prospect Park 41,365.80
Carryover 101303 8501 Redlands Bowl Kc Restoration 284,007.86 Carryover 101303 8501 Redlands Bowl 126,621.25
22302532 101304 6710 Elrod Fence Co 2,985.00
22302608 101304 6710 Tlc Landscape Services 6,270.00
22302540 101304 6710 R & J Construction Llc 6,100.00
22302543 101304 6710 R & J Construction Llc 8,100.00
22302666 101304 6710 R & J Construction Llc 34,000.00
22302607 101304 6710 Corona Clay Company 12,757.50
22302207 101304 6710 Pcubed Associates Inc 11,835.99
22300337 101304 6908 Herc Rentals Inc 716.89
22302608 101304 6910 Tlc Landscape Services 9,831.00
22302311 101304 6910 Zap Manufacturing Inc 1,265.60
22302540 101304 6910 R & J Construction Llc 5,000.00
22302543 101304 6910 R & J Construction Llc 5,000.00
22302666 101304 6910 R & J Construction Llc 15,500.00
22302446 101304 7208 Grainger 1,266.48
22302361 101304 7208 Pacific Products & Service Llc 317.28 22302311 101304 7208 Zap Manufacturing Inc 2,074.88
22300536 101304 7208 Marubeni America Corporation 1,830.70 22300861 101304 8704 Plumbers Depot Inc 657,806.09
Carryover 101304 8706 John Deer Mower 75,000.00
22302593 101305 6901 Citrograph Printing Company 505.69 22302458 101306 6703 Gogovapps Inc 1,200.00
22302535 101309 6708 Ymca Of The East Valley 3,000.00
22211511 101309 6710 Colton-Redlands-Yucaipa Rop 31,272.20 22301263 101309 6710 Jacob, Gabriel 5,868.75
22301789 101309 6710 Sgh Architects Inc 6,700.00
22301486 101309 6906 Global Payments Inc 5,000.00
22302343 101309 6910 So. California Builders Inc 12,000.00 22301186 101309 7208 Dave Bang Associates Inc 4,475.02
22302425 101309 7208 Redlands Ironworks Inc 4,800.00
22302343 101309 7810 So. California Builders Inc 4,000.00 Carryover 101309 8501 Upgrade Community Center Gameroom 30,000.00 Carryover 101309 8501 Add Exterior Signs Along Lugonia And Washington For The Commun 20,000.00 Carryover 101309 8501 Community Center Multi-Purpose Room Upgrade 15,000.00 Carryover 101309 8501 Replace Used Astro Van With Enterprise Lease 10,000.00 Carryover 101309 8501 d Exterior Door To The Side Of The Community Center With Direct Acce 20,000.00 Carryover 101309 8501 Gameroom Renovations 110,000.00
Carryover 101309 8501 Renovate Community Center Classroom 30,000.00 Carryover 101309 8501 Reflinish Gym And Racquetball Floors 26,760.74 22301184 101309 8503 Deark E&C Inc 1,821.08
22301170 101309 8503 Armstrong Cal Builders Inc 13,673.88 22302312 101310 6006 Rocovitz Inc 940.16
22300631 101310 6106 Cbre Inc 30,000.00
22301022 101310 6703 Presidio Holdings Inc 14,699.18
22301284 101310 6710 Inland Presort And Mailing Services 300.00 22302312 101310 6910 Rocovitz Inc 1,610.00
22300532 101310 6910 Ontario Refrigeration Service Inc 312.68 22302277 101310 6910 Dormakaba Usa Inc 655.68
22302676 101310 6910 Dormakaba Usa Inc 336.39
22302277 101310 7208 Dormakaba Usa Inc 1,007.22
Redlands Regular meeting of 12-19-23 1321 of 1429
CITY OF REDLANDS
ENCUMBRANCES - GENERAL FUND
AS OF 06/30/2023
P.O. # ACCT. # VENDOR AMOUNT
22302312 101310 7901 Rocovitz Inc 9,166.02
22301022 101310 8703 Presidio Holdings Inc 16,256.08
22301213 101311 6901 Citrograph Printing Company 288.19 22302353 101311 7004 Galls Retail Ca Lock Box 2,567.46
22300532 101311 7208 Ontario Refrigeration Service Inc 5,164.69 22301335 101311 7810 Animal Care Equipment & Services Llc 85.10 Carryover 101311 8501 Animal Shelter Pavement Repairs 28,899.62 $ 6,391,746.23
MUED
22211097 101400 6106 David Taussig & Associates Inc $ 31,100.18 22201697 101400 6106 Huitt Zollars Inc 99,883.69
22301431 101400 8403 Tryco General Engineering 392,786.84 22302428 101400 8403 Onyx Paving Company 1,582,000.00
22302498 101400 8501 Nextech Systems Inc 72,242.43
$ 2,178,013.14
MANAGEMENT SERVICES - FINANCE AND REVENUE
Carryover 101501 6104 Pun Group $ 61,309.17
22211812 101501 6106 David Taussig & Associates Inc 7,000.00 22300404 101501 6106 David Taussig & Associates Inc 5,701.61 22302531 101501 6106 Hdl Coren & Cone 21,000.00
22300286 101501 6106 HINDERLITER Dellamas & ASSOC 57,722.22 22211617 101501 6106 Ly Environmental Inc 750.00
22300403 101501 6106 Matrix Consulting Group Ltd 9,600.00 22301476 101501 6106 Knn Public Finance Llc 42,281.97
22302617 101501 6106 The Pun Group Llp 56,800.00
22301461 101501 6106 Ascensus Holdings Inc 2,400.00
22300859 101501 6901 Lee, Stella J 3,688.70
22300215 101501 7002 Masters Refreshment Services Llc 11.35 $ 268,265.02
TOTAL ENCUMBRANCES $ 6,605,014.02
TOTAL CARRYOVERS 10,268,349.60
TOTAL GENERAL FUND $ 16,873,363.62
TOTAL
TOTAL
TOTAL
Redlands Regular meeting of 12-19-23 1322 of 1429
CITY OF REDLANDS
ENCUMBRANCES - OTHER FUNDS
AS OF 06/30/2023
P.O. # VENDOR AMOUNT
EMERGENCY SERVICES
22300362 205250 7004 Ace Uniform LLC $ 406.16
$ 406.16
PARIS
22301929 211400 6106 The Converse Professional Group Inc $ 12,000.00 22300727 211400 7810 Virtual Project Manager 666.67
Carryover 211910 8403 211004 Sbc Cost-Sharing Pavement Project 78,750.00 22302266 211910 8403 211006 Matich Corporation 3,109,733.84 Carryover 211910 8403 211006 2022 Pavement Management Plan 88,021.36 Carryover 211910 6106 211006 2022 Pavement Management Plan 50,000.00 Carryover 211910 6710 211006 2022 Pavement Management Plan 50,000.00 22302428 211910 8501 211007 Onyx Paving Company 500,000.00 $ 3,889,171.87
AIR QUALITY IMPROVEMENT
22201549 221400 6106 San Bernardino County Transportation $ 121,642.38 Carryover 221400 8706 Cms Board 50,000.00
$ 171,642.38
DRBA
22302682 236300 6710 Otc Brands Inc $ 5,000.00
22302683 236300 6710 Gonzalez Party & Event Rentals Inc 5,000.00 $ 10,000.00
ASSET FORFEITURE
22300561 246200 6710 3Si Security Systems Inc $ 2,280.00 22300561 246200 7810 3Si Security Systems Inc 6,169.38
22210423 246200 7810 West Coast Lights & Sirens 2,797.49 22301287 246200 7810 Presidio Holdings Inc 0.01
22302573 246200 7810 Precision Survey Supply LLC 8,081.25 22302573 246200 8706 Precision Survey Supply LLC 14,005.35 $ 33,333.48
PUBLIC FACILITIES FUND
22211300 251300 6710 Wolff/Lang Christopher Archiects, Inc $ 3,767.11 $ 3,767.11
ARTERIAL STREET CONST
22301222 252400 6106 252002 Casc Engineering And Consulting Inc $ 89,557.67 Carryover 252400 6106 252002 Cal St & Rdl Blvd Intersec Widening 196,098.16 Carryover 252400 8501 252002 Citrus Avenue @ Wabash Widening 765,875.20 $ 1,051,531.03
TRAFFIC SIGNALS FUND
22300974 253400 6106 Koa Corporation $ 2,860.43
22212287 253400 8501 253007 Elecnor Belco Electric Inc 279,703.85 Carryover 253400 6106 253007 Trfc Signal @ University & Brockton 96,763.81 Carryover 253400 8501 253007 Trfc Signal @ University & Brockton 603,309.44 $ 982,637.53
CFD 2004-1 ASSESSMENTS
22300220 261300 6710 Rp Landscape & Irrigation $ 7,050.87 22302657 261300 6710 Rp Landscape & Irrigation 680.00
22301644 261300 6710 Niznik, David A 13,440.00
22302681 261300 7208 Rp Landscape & Irrigation 21,266.43 $ 42,437.30
TOTAL
TOTAL
TOTAL
TOTAL
TOTAL
TOTAL
ACCT. #
TOTAL
TOTAL
TOTAL
Redlands Regular meeting of 12-19-23 1323 of 1429
CITY OF REDLANDS
ENCUMBRANCES - OTHER FUNDS
AS OF 06/30/2023
P.O. # ACCT. # VENDOR AMOUNT
STORM DRAIN CONSTRUCTION
Carryover 405400 8404 405002 Oakmont Park Project $ 1,800,000.00 Carryover 405400 8404 405003 Mzc Interior Coating 180,000.00 22301881 405400 6106 405004 Watearth Inc 35,045.50
Carryover 405400 6106 405004 Country Club Drainage 449,570.68 $ 2,464,616.18
SAFETY/CITY HALL REPLACEMENT
22302371 406501 8501 406001 Holt Architects Inc $ 2,127,992.50 $ 2,127,992.50
WATER OPERATIONS
22201882 501900 6106 Raftelis Financial Consultants $ 24,803.13 22301929 501900 6106 The Converse Professional Group Inc 15,305.00 22211504 501900 6703 Hach Company 12,457.90
22301070 501900 6708 Am Conservation Group Inc 542.23
22301889 501900 6710 Evoqua Water Technologies LLC 1,597.16 22301220 501900 6710 General Pump Company 159,065.11
22211504 501900 6710 Hach Company 1,464.17
22301575 501900 6710 Vital Records Holdings LLC 55.86
22302492 501900 6901 Redlands Print Shop And Copy Center 2,241.77 22301407 501900 6903 Dutch Touch Window Cleaning 580.00 22302240 501900 6903 Quinmar Janitorial Inc 11,724.80
22300202 501900 7208 Western Water Works 19,799.46
22300450 501900 7808 Ferguson Us Holdings Inc 261,192.49 22300727 501900 7810 Virtual Project Manager 666.67
22301855 501900 8704 Altec Capital Services LLC 265,455.50 Carryover 501900 6106 Hydro Services 50,000.00
Carryover 501900 6106 Tate Rmp % Year Update And Seismic Assessment 18,343.00 Carryover 501900 6106 2300V Mcc Service 25,000.00
Carryover 501900 6106 Inspection Services 28,830.00
Carryover 501900 8501 Other Betterments and Improvements 250,000.00 Sub-Total (501900) $ 1,149,124.25
WATER PROJECTS
22300806 501910 6106 Dudek & Associates Inc $ 133,655.16 22301901 501910 6106 Dudek & Associates Inc 484,324.51
22302474 501910 6106 Cdm Smith Inc 120,000.00
Carryover 501910 8402 501005 Cip Well Rehabilitation 450,731.92 22211310 501910 8706 501006 Tesco Controls LLC 4,727,967.50 Carryover 501910 6106 501006 Water Scada System Upgrade 8,974.00 Carryover 501910 6710 501006 Water Scada System Upgrade 322,555.87 Carryover 501910 8402 501007 Agate Well #2 Rehabilitation 175,000.00 Carryover 501910 8402 501009 Hinckley Sludge Press 277,225.66 Carryover 501910 8402 501009 Wtr Vulnerability Asmnt & Emerg Res 556,429.50 Carryover 501910 6106 501015 Wtr Vulnerability Asmnt & Emerg Res 9,232.25 22212474 501910 8402 501021 Ferguson Us Holdings Inc 783,356.96 Carryover 501910 8402 501021 Advanced Mtrng/Automatic Mtr Rdng 9,519.04 Carryover 501910 8402 501023 Water Meter Replacement Project 16.21 22302358 501910 6106 501028 Richard Brady & Associates Inc 423,693.26 Carryover 501910 8501 501028 Smart Irrig Controller For City Fac 100,000.00 Carryover 501910 8402 501028 Fixed Gen-5Th Ave,Texas St,Cntry Cl 19,569.26 Carryover 501910 6106 501028 Fixed Gen-5Th Ave,Texas St,Cntry Cl 70,430.74 Carryover 501910 7808 501037 21/22 Potable Water Meter Rplcmnt 507,439.53 22212363 501910 6106 501040 Carollo Engineers 151,498.00 22212363 501910 8402 501040 Carollo Engineers 175,095.59 Carryover 501910 8402 501042 Tank Mixers 150,000.00
Carryover 501910 6106 501044 Wellhead Perchlorate 400,000.00 Carryover 501910 8402 501044 Wellhead Perchlorate 325,000.00 TOTAL
TOTAL
Redlands Regular meeting of 12-19-23 1324 of 1429
CITY OF REDLANDS
ENCUMBRANCES - OTHER FUNDS
AS OF 06/30/2023
P.O. # ACCT. # VENDOR AMOUNT
22301863 501910 6106 501047 Chambers Group Inc 61,464.71 Carryover 501910 6904 501047 Engineering - Sunset Reservoir 25,500.00 Carryover 501910 6106 501047 Engineering - Sunset Reservoir 1,564,752.35 Carryover 501910 6106 501048 Laboratory Expansion 121,400.00 Carryover 501910 6106 501049 Seismic Assmnt-Reservoir Consolidat 1,000,000.00 Carryover 501910 8402 501052 Booster Pump Station Rehabilitation 300,000.00 22302266 501910 8501 501053 Matich Corporation 176,637.00 Carryover 501910 8501 501053 Hinckley Wtp Paving 173,363.00 22301752 501910 8402 501062 Tryco General Engineering 3,035,970.15 Carryover 501910 8501 521027 Climate Control Storage Unit 70,000.00 Sub-Total (501910) $ 16,910,802.17
TOTAL WATER $ 18,059,926.42
SOLID WASTE
22301584 511900 6106 Sca of Ca LLC $ 1,000.00
22211444 511900 6106 Geo-Logic Associates 1.00
22212384 511900 6106 Geo-Logic Associates 370.00
22300738 511900 6106 Geo-Logic Associates 17.50
22301753 511900 6106 Geo-Logic Associates 60,468.55
22301891 511900 6106 Paradigm Software LLC 15,852.54
22301751 511900 6106 Quantum Analytical Services Inc 1,209.50 22302310 511900 6106 Quantum Analytical Services Inc 605.00 22302497 511900 6106 R3 Consulting Group 89,375.00
22211488 511900 6106 Schmidt Geomatic Mapping Inc 125.00 22301745 511900 6106 Schmidt Geomatic Mapping Inc 25,150.00 22211510 511900 6106 American International Environmental Inc 6,262.37 22301734 511900 6106 American International Environmental Inc 182,326.00 22302224 511900 6106 American International Environmental Inc 27,690.00 22302679 511900 6106 Ayam, Maryam 5,000.00
22302680 511900 6106 Ayam, Maryam 5,000.00
22300110 511900 6710 Bj Used Tire And Rubber Recycling Inc 3,976.60 22300061 511900 6710 Burrtec Waste Group Inc 112.05
22302678 511900 6710 Burrtec Waste Group Inc 362.09
22211699 511900 6710 Cr&R 79,364.53
22301718 511900 6710 Cr&R 344,273.92
22300101 511900 6710 One Stop Landscape Supply Center 15,599.15 22300040 511900 6710 San Bernardino County Fire Department 3,815.42 22212181 511900 6710 D&B Pressure Washing 250.00
22302254 511900 6710 Green Earth Environmental Cleaning Solutions 484.00 22302284 511900 6710 Routesmart Technologies Inc 61,080.00 22302356 511900 6710 Ayam, Maryam 48,282.52
22300185 511900 6712 County Of San Bernardino 29,087.24 22301407 511900 6903 Dutch Touch Window Cleaning 435.00 22302240 511900 6903 Quinmar Janitorial Inc 8,224.80
22300094 511900 6904 American Tower Corporation 450.28
22300120 511900 7205 Airgas Usa LLC 2,500.01
22302264 511900 7205 Quincy Compressor LLC 733.25
22300111 511900 7208 Cal-Mesa Steel Supply Inc 5,000.00 22300120 511900 7810 Airgas Usa LLC 905.63
22300112 511900 7810 Chem-Pak 3,465.03
22301080 511900 7810 Wastequip LLC 20,024.46
22300113 511900 7810 Sontag, Patricia L 73.42
22302364 511900 7810 Evimero LLC 402.06
22302613 511900 7810 Evimero LLC 495.00
22300961 511900 7810 Duramax Holdings LLC 91,728.76
22302539 511900 7810 Thermocouple Technology LLC 1,808.33 Sub-Total (511900) $ 1,143,386.01
Redlands Regular meeting of 12-19-23 1325 of 1429
CITY OF REDLANDS
ENCUMBRANCES - OTHER FUNDS
AS OF 06/30/2023
P.O. # ACCT. # VENDOR AMOUNT
SOLID WASTE PROJECTS
22302077 511910 7206 Rush Truck Center $ 49,880.00
Carryovers 511910 8501 511003 Gas Collection System 836,137.05 Carryovers 511910 6710 511003 Gas Collection System 40,748.00 22302077 511910 7901 511005 Rush Truck Center 815.65
22211098 511910 8704 511005 Rush Truck Center 1,147,872.07 22302077 511910 8704 511005 Rush Truck Center 2,227,407.10 $ 4,302,859.87
TOTAL SOLID WASTE $ 5,446,245.88
SEWER SERVICES
22201882 521900 6106 Raftelis Financial Consultants $ 24,803.13 22300197 521900 6106 Montrose Environmental Solutions Inc 10,258.34 22301929 521900 6106 The Converse Professional Group Inc 8,000.00 22211504 521900 6703 Hach Company 5,804.14
22300295 521900 6710 Burgeson'S Heating Air Conditioning 1,989.00 22300307 521900 6710 Houston & Harris Pcs Inc 119,862.91 22302481 521900 6710 Houston & Harris Pcs Inc 300,000.00 22300763 521900 6710 Synagro Wwt Inc 22,951.14
22302106 521900 6710 West Yost & Associates Inc 10,634.96 22301281 521900 6710 Kirtley Construction Inc 197,344.74 22301575 521900 6710 Vital Records Holdings LLC 55.86
22302356 521900 6710 Ayam, Maryam 48,282.52
22301407 521900 6903 Dutch Touch Window Cleaning 1,185.00 22302240 521900 6903 Quinmar Janitorial Inc 20,757.20
22301810 521900 7102 Zenon Environmental Corp 54.38
22301554 521900 7204 Excel Door & Gate Company 3,470.00 22302046 521900 7204 West Coast Arborists Inc 4,725.00
22301912 521900 7208 Pacific Parts & Controls 8,041.31
22302178 521900 7208 Pacific Parts & Controls 108.02
22301472 521900 7208 Zenon Environmental Corp 543.75
22300727 521900 7810 Virtual Project Manager 666.66
22301855 521900 8704 Altec Capital Services LLC 265,455.50 22301883 521900 8705 Fisher Scientific 9,774.44
Sub-Total (521900) $ 1,064,768.00
SEWER PROJECTS
22302253 521910 6106 Rincon Consultants Inc $ 4,900.00
22201311 521910 6106 521003 Rincon Consultants Inc 135,335.26 Carryover 521910 6106 521003 Alabama Septage Ponds Site Assmnt 142,505.00 22200504 521910 8401 521006 Parsons Water & Infrastructure 1,063,739.34 Carryover 521910 8401 521006 Wwtp Modifications 59,738.64 Carryover 521910 6106 521006 Wwtp Modifications 28,703.00 Carryover 521910 7901 521012 Citywide Sewer Manhole Adjustment 24,801.00 Carryover 521910 7901 521014 On-Call Ww System Improvements 41,124.72 Carryover 521910 6106 521022 Wwtp Leachate Drying Beds 550,000.00 Carryover 521910 6106 521025 Wwtp P2 Construction Management 250,000.00 Carryover 521910 6710 521026 Wwtp Operations Facility Imprvmt 70,000.00 22302474 521910 6106 521028 Cdm Smith Inc 150,990.00
Carryover 521910 6106 521028 Laboratory Expansion Engineering 19,010.00 22302606 521910 8401 521029 Cem Construction Corporation 3,314,268.00 Carryover 521910 8401 521029 2022 Sewer Cip 14,448.72
$ 5,869,563.68
TOTAL SEWER $ 6,934,331.68
Sub-Total (521910)
Sub-Total (511910)
Redlands Regular meeting of 12-19-23 1326 of 1429
CITY OF REDLANDS
ENCUMBRANCES - OTHER FUNDS
AS OF 06/30/2023
P.O. # ACCT. # VENDOR AMOUNT
NON-POTABLE WATER
22201882 531900 6106 Raftelis Financial Consultants $ 3,572.49 22301220 531900 6710 General Pump Company 125,000.00
$ 128,572.49
NON-POTABLE WATER PROJECTS
Carryover 531910 7901 531003 2019 Well Rehabilitation $ 33,481.57 22302083 531910 6106 531004 West Yost & Associates Inc 108,905.00 Carryover 531910 6106 531004 Recycled Wtr Regulatory Compliance 458,372.77 Carryover 531910 8402 531005 South Mountain Water Board Project 222,110.00 Carryover 531910 7901 531007 Well #31A Rehabilitation 64,940.00 Carryover 531910 6106 531009 Recyled Water Reservoir Design 343,254.82 22300089 531910 7901 531019 General Pump Company 125,270.40 Carryover 531910 8402 531019 Well Rehabilitation 89,529.47 Carryover 531910 8402 531020 Texas Street Booster Replacement 150,000.00 $ 1,595,864.03
NON-POTABLE CAPITAL IMPROVEMENT
22211654 532920 8402 Carollo Engineers $ 337,585.83
$ 337,585.83
GROVES OPERATIONS
22302644 538900 7208 Fruit Growers Supply Company $ 534.87 $ 534.87
GROVES OPERATIONS
22300941 538910 6710 Larry Jacinto Farming Inc $ 30,400.83 22302586 538910 6902 Citrograph Printing Company 152.25 22302668 538910 6902 Citrograph Printing Company 152.25 22302059 538910 7901 Mariposa Landscape Inc 105,100.00
22302223 538910 7901 Washburn Grove Mgmt Inc 59,399.99
22302049 538910 7901 Gless Ranch Inc 42,500.00
$ 237,705.32
CEMETERY
22301407 562900 6903 Dutch Touch Window Cleaning $ 630.00 22302240 562900 6903 Quinmar Janitorial Inc 15,882.40
22302447 562900 7204 Quick Crete Products Corp 4,091.20 22302448 562900 7204 Quick Crete Products Corp 2,000.00 22300375 562900 7801 Gallagher, Ryan 700.00
22302454 562900 7801 Matthews International Corporation 4,745.00 22302598 562900 7801 Whited Cemetery Service 4,990.00
Carryover 562900 8501 Sunset Lawn Phase 2 Development 110,000.00 Carryover 562900 8501 Sunset Lawn Phase 3 Development 60,000.00 $ 203,038.60
TOTAL
TOTAL
TOTAL
TOTAL
TOTAL
TOTAL
Redlands Regular meeting of 12-19-23 1327 of 1429
CITY OF REDLANDS
ENCUMBRANCES - OTHER FUNDS
AS OF 06/30/2023
P.O. # ACCT. # VENDOR AMOUNT
AVIATION
22301407 564900 6903 Dutch Touch Window Cleaning $ 495.00 22302240 564900 6903 Quinmar Janitorial Inc 8,153.00
22302517 564900 6910 Excel Door & Gate Company 194.40
22301882 564900 7204 Rp Landscape & Irrigation 9,826.67 22302570 564900 7204 Martinez, Charmaine 20,460.00
22302517 564900 7208 Excel Door & Gate Company 608.03
$ 39,737.10
GENERAL LIABILITY
22210977 602900 6710 Hills, George $ 240.00
22300712 602900 6710 Hills, George 23.00
$ 263.00
INFORMATION TECHNOLOGY SERVICES
22301238 604900 6106 Sdi Presence LLC $ 158,935.00
22301943 604900 6106 Palicon Group 7,200.00
22301016 604900 6106 Geo-Comm Inc 28,139.00
22301726 604900 6106 Nimako, Solomon N 34,980.00
22302328 604900 6106 Wright, Brandon 5,000.00
22302609 604900 6703 Cdw Government Inc 5,093.90
22300641 604900 6703 Colorado State University 650.00
22302414 604900 6703 Dell Marketing Lp 8,031.95
22302369 604900 6703 Esri 20,991.66
22300302 604900 6703 Oracle America Inc 890.83
22302368 604900 6703 Planetbids 26,862.00
22302064 604900 6703 San Bernardino County Sheriff'S Dept 2,702.70 22302397 604900 6703 Solutions Ii Inc 2,396.19
22302496 604900 6703 Zones 9,928.24
22300853 604900 6703 Presidio Holdings Inc 7,597.80
22302440 604900 6703 Pacific Alliance Capital LLC 2,535.00 22302396 604900 6703 Pdq Intermediate Inc 2,550.00
22301940 604900 6710 Liftoff LLC 98,644.00
22302529 604900 8703 Dell Marketing Lp 30,793.05
Carryover 604900 6106 300 State Street 100,000.00
Carryover 604900 6106 Munis Implimentation 75,000.00
Carryover 604900 6703 Cashiering Software System 25,000.00 Carryover 604900 6703 Cashiering Software System 55,000.00 Carryover 604900 6703 Replacement For Route Management 35,000.00 Carryover 604900 8703 Core Migration 410,118.20
Carryover 604900 8703 Pd Camera System Upgrade 500,000.00 $ 1,654,039.52
WORKERS COMPENSATION
22210156 606951 6106 Nancy K Bohl Incorporated $ 2,918.75 22301020 606951 6106 Nancy K Bohl Incorporated 1,962.50 22212070 606951 6710 Adminsure Inc 7,236.00
22302309 606951 6710 Adminsure Inc 92,070.00
TOTAL $ 104,187.25
TOTAL
TOTAL
TOTAL
Redlands Regular meeting of 12-19-23 1328 of 1429
CITY OF REDLANDS
ENCUMBRANCES - OTHER FUNDS
AS OF 06/30/2023
P.O. # ACCT. # VENDOR AMOUNT
EQUIPMENT MAINTENANCE
22300337 607900 6908 Herc Rentals Inc $ 212.57
22302571 607900 6909 Ron Turley Associates Inc 7,131.73 22300158 607900 6910 Clean Energy 241.50
22301068 607900 6910 Terex Usa LLC 9,923.62
22300066 607900 7206 Southern California Fleet Services Inc 24,000.00 22301068 607900 7206 Terex Usa LLC 7,095.91
22300075 607900 7213 Air & Hose Source Inc 242.44
22300064 607900 7213 Daniels Tire Service Inc 6,231.11
22300398 607900 7213 South Coast Emergency Vehicle Service 814.26 22302621 607900 7213 Hi-Line Electric Company Inc 905.35 22302512 607900 7213 Citizenprime LLC 1,189.95
22300138 607900 7301 Merrimac Petroleum Inc 60,456.10
22212215 607900 7302 Applied Lng Technologies 1,399,535.25 22300138 607900 7304 Merrimac Petroleum Inc 154,452.94
22302267 607900 7810 Airgas Usa LLC 853.58
22302312 607900 7901 Rocovitz Inc 1,433.19
$ 1,674,719.50
UTILITY BILLING
22302459 608900 6703 Dynatouch Corporation $ 7,813.00
22302542 608900 8706 R & J Construction LLC 12,940.00
22302459 608900 8706 Dynatouch Corporation 22,417.50
Carryover 608900 8501 Citiworks Intergration W/Enquesta 80,000.00 $ 123,170.50
TOTAL ENCUMBRANCES $ 31,010,733.59
TOTAL CARRYOVERS $ 16,306,723.94
TOTAL NON-GENERAL FUND $ 47,317,457.53
TOTAL
TOTAL
Redlands Regular meeting of 12-19-23 1329 of 1429
Grant Carryover
06/30/2023
PROJECT NAME ACCOUNT STRING GL NAME Department GL ORG GL OBJ REVENUE EXPENDITURES MATCH ARPA Local Fiscal Recovery Fund F120002 ‐ARPA LFRF ‐ Federal Grants CMO 200120 4407 (5,402,300.99) ARPA Local Fiscal Recovery Fund F120002 ‐1. PUB HLT‐1.8 OTH EX‐ Software Support/Development CMO 200120 6703 10,607.95 ARPA Local Fiscal Recovery Fund F120002 ‐1. PUB HLT‐1.8 OTH EX‐ Janitorial Services CMO 200120 6903 15,000.00 ARPA Local Fiscal Recovery Fund F120002 ‐1. PUB HLT‐1.8 OTH EX‐ Special Departmental Supplies CMO 200120 7810 6,062.91 ARPA Local Fiscal Recovery Fund F120002 ‐2. NEG ECO‐2.1 HHFOOD‐GROGC Special Program Expenditures CMO 200120 6708 573,344.56 ARPA Local Fiscal Recovery Fund F120002 ‐2. NEG ECO‐2.2 HHUTIL‐ Special Program Expenditures CMO 200120 6708 441,159.50 ARPA Local Fiscal Recovery Fund F120002 ‐2. NEG ECO‐2.29SMLBUS‐GFT VCHR Special Program Expenditures CMO 200120 6708 2,030,275.64 ARPA Local Fiscal Recovery Fund F120002 ‐2. NEG ECO‐2.34ASSTNP‐ Community Grant Award CMO 200120 6704 55,000.00 ARPA Local Fiscal Recovery Fund F120002 ‐3. PH‐NEI ‐3.1 PUBSFT‐PAYROLL Salaries: Full‐Time CMO 200120 5001 552,223.95 ARPA Local Fiscal Recovery Fund F120002 ‐3. PH‐NEI ‐3.3 OTHSTF‐PAYROLL Salaries: Full‐Time CMO 200120 5001 318,302.12 ARPA Local Fiscal Recovery Fund F120002 ‐6. REV RPL‐6.1 GOV SV‐ST OUTRCH Special Program Expenditures CMO 200120 6708 83,521.21 ARPA Local Fiscal Recovery Fund F120002 ‐6. REV RPL‐6.1 GOV SV‐STAFF Salaries: Full‐Time CMO 200120 5001 182,712.44 ARPA Local Fiscal Recovery Fund F120002 ‐6. REV RPL‐6.1 GOV SV‐STEPS4LIFE Special Contractual Services CMO 200120 6710 94,157.00 ARPA Local Fiscal Recovery Fund F120002 ‐6. REV RPL‐6.1 GOV SV‐WW INFRA Wastewater Infrastructure CMO 200120 8401 1,000,000.00 ARPA Local Fiscal Recovery Fund F120002 ‐7. ADMIN ‐7.1 ADM EX‐CONSULTANT Other Professional Services CMO 200120 6106 5,330.00 ARPA Local Fiscal Recovery Fund F120002 ‐7. ADMIN ‐7.1 ADM EX‐OTHER Training CMO 200120 6403 288.00 ARPA Local Fiscal Recovery Fund F120002 ‐7. ADMIN ‐7.1 ADM EX‐PAYROLL Salaries: Full‐Time CMO 200120 5001 34,315.71 CMO Total (5,402,300.99) 5,402,300.99 0.00
CDBG‐Boys & Girls Club Academic F164003 ‐CDBG ‐FY22‐23 Federal Grants DSD 200164 4407 (10,955.00) CDBG‐SB Sexual Assault Services F164004 ‐CDBG ‐FY22‐23 Federal Grants DSD 200164 4407 (9,239.60) CDBG‐SB Sexual Assault Services F164004 ‐NONCAP ‐MISC ‐FY22‐23 Special Contractual Services DSD 200164 6710 733.41 CDBG‐FSAR Rental & Food AssistanceF164005 ‐CDBG ‐FY22‐23 Federal Grants DSD 200164 4407 (10,955.00) CDBG‐YMCA Legal Aid Program F164007 ‐CDBG ‐FY2022 Federal Grants DSD 200164 4407 (3,158.85) CDBG‐YMCA Legal Aid Program F164007 ‐CDBG ‐FY22‐23 Federal Grants DSD 200164 4407 (10,955.00) CDBG‐FSA Senior Nutrition F164008 ‐CDBG ‐FY2022 Federal Grants DSD 200164 4407 (12,200.00) CDBG‐FSA Senior Nutrition F164008 ‐CDBG ‐FY22‐23 Federal Grants DSD 200164 4407 (10,955.00) Joslyn Senior Center Rehab Project F164010 ‐CDBG ‐ Federal Grants DSD 200164 4407 (466,599.42) Joslyn Senior Center Rehab Project F164010 ‐NONCAP ‐PERSNL ‐ Salaries: Full‐Time DSD 200164 5001 18,247.90 Joslyn Senior Center Rehab Project F164010 ‐NONCAP ‐PERSNL ‐ Pension Contributions DSD 200164 5401 4,592.77 Joslyn Senior Center Rehab Project F164010 ‐NONCAP ‐PERSNL ‐ Social Security/Medicare DSD 200164 5501 1,401.07 Joslyn Senior Center Rehab Project F164010 ‐NONCAP ‐PERSNL ‐ Health/Dental Insurance DSD 200164 5701 2,651.68 Joslyn Senior Center Rehab Project F164010 ‐NONCAP ‐PERSNL ‐ Disability Insurance DSD 200164 5703 48.00 Joslyn Senior Center Rehab Project F164010 ‐NONCAP ‐PERSNL ‐ Unemployment Insurance DSD 200164 5704 74.54 Joslyn Senior Center Rehab Project F164010 ‐NONCAP ‐PERSNL ‐ Life Insurance DSD 200164 5705 10.31 Joslyn Senior Center Rehab Project F164010 ‐CAP ‐CON&CONMGT‐ License & Permits DSD 200164 6005 4,491.70 Joslyn Senior Center Rehab Project F164010 ‐NONCAP ‐MISC ‐ Printing and Binding DSD 200164 6901 400.00 Joslyn Senior Center Rehab Project F164010 ‐CAP ‐CON&CONMGT‐ Building Const/Improv DSD 200164 8503 300,356.25 CDBG‐Steps 4 Life F164030 ‐CDBG ‐ Federal Grants DSD 200164 4407 (6,385.55) CDBG‐Steps 4 Life F164030 ‐NONCAP ‐MISC ‐ Special Contractual Services DSD 200164 6710 3,683.53 CDBG‐CV3 Sr Center Outdoor Dining F16428E ‐CDBG ‐ Federal Grants DSD 200164 4407 (236,216.92) SB2 Planning Grants Program S164009 ‐SB2 ‐ State Grants DSD 200164 4401 (71,796.02) SB2 Planning Grants Program S164009 ‐NONCAP ‐MISC ‐ Other Professional Services DSD 200164 6106 18,244.95 LEAP‐Housing Element Update S16426A ‐LEAP ‐ State Grants DSD 200164 4401 (61,640.74) LEAP‐Housing Element Update S16426A ‐NONCAP ‐MISC ‐ Other Professional Services DSD 200164 6106 40,716.49 LEAP‐Transit Village Plan EIR S16426B ‐LEAP ‐ State Grants DSD 200164 4401 (44,980.50) LEAP‐Transit Village Plan EIR S16426B ‐NONCAP ‐MISC ‐ Other Professional Services DSD 200164 6106 8,559.81 DSD Total (956,037.60) 404,212.41 0.00
Building Forward Grant S190001 ‐CA LIBRARY‐ State Grant LIB 200190 4401 (44,503.00) City match‐Building Forward Grant Reimbursed Expenditures LIB 200190 6912 (222,518.00) City Match‐Building Forward Grant Reimbursed Expenditures LIB 101190 6912 222,518.00 Building Forward Grant S190001 ‐CAP ‐CON&CONMGT‐ Building Const/Improv LIB 200190 8503 667,553.00 LIB Total (44,503.00) 445,035.00 222,518.00 FY18 Bryne Justice Assistance Grant F202006 ‐JAG ‐ Federal Grants Police 200202 4407 (13,826.00) ‐ FY18 Bryne Justice Assistance Grant F202006 ‐NONCAP ‐MISC ‐ Special Dept Supplies Police 200202 7810 13,826.00 FY19 Bryne Justice Assistance Grant F202020 ‐NONCAP ‐MISC ‐ Special Dept Supplies Police 200202 7810 14,530.00 FY20 Bryne Justice Assistance Grant f202021 ‐JAG ‐ Federal Grants Police 200202 4407 (14,374.00) FY20 Bryne Justice Assistance Grant f202021 ‐NONCAP ‐MISC ‐ Special Dept Supplies Police 200202 7810 14,374.00 FY21 Bryne Justice Assistance Grant F202027 ‐JAG ‐ Federal Grants Police 200202 4407 (17,538.00) FY21 Bryne Justice Assistance Grant F202027 ‐CAP ‐EQUIP ‐ All Other Equipment Police 200202 8706 17,538.00 FY22/23 OTS Selective Trfc Enfrcmnt F202028 ‐STEP ‐ Federal Grants Police 200202 4407 (112,069.91) FY22/23 OTS Selective Trfc Enfrcmnt F202028 ‐NONCAP ‐PERSNL ‐ OT Reimbursable Police 200202 5102 104,265.97 FY22/23 OTS Selective Trfc Enfrcmnt F202028 ‐NONCAP ‐TRVL ‐ Travel Reimbursement Police 200202 6402 3,927.00 FY22/23 OTS Selective Trfc Enfrcmnt F202028 ‐NONCAP ‐MISC ‐ Special Dept Supplies Police 200202 7810 1,767.00 FY21 Homeland Security Grant Prgm F202030 ‐HSGP ‐ Federal Grants Police 200202 4407 (36,670.00) FY21 Homeland Security Grant Prgm F202030 ‐CAP ‐CON&CONMGT‐ Other Betterments/Improv Police 200202 8501 36,670.00 FY22 Bryne Justice Assistance Grant F202031 ‐JAG ‐ Federal Grants Police 200202 4407 (18,431.00) FY22 Bryne Justice Assistance Grant F202031 ‐CAP ‐EQUIP ‐ All Other Equipment Police 200202 8706 18,431.00 Bd of State & Community CorrectionsS202004 ‐BSCC ‐ State Grants Police 200202 4401 (134,801.27) Bd of State & Community CorrectionsS202004 ‐NONCAP ‐MISC ‐ Special Contractual Services Police 200202 6710 88,207.52 Bd of State & Community CorrectionsS202004 ‐CAP ‐EQUIP ‐ All Other Equipment Police 200202 8706 46,593.75 FY22/23 Alcoholic Beverage Control S202029 ‐ABC ‐ State Grants Police 200202 4401 (9,194.81) Officer Wellness & Mental Health S202032 ‐BSCC ‐ State Grants Police 200202 4401 (55,464.53) ‐ Officer Wellness & Mental Health S202032 ‐NONCAP ‐MISC ‐ Training Police 200202 6403 55,464.53 Police Total (412,369.52) 415,594.77 0.00 FY20 AFG‐COVID 19 Supplemental PrgF250015 ‐AFG ‐ Federal Grants Fire 200250 4407 (22,129.32) FY20 AFG‐COVID 19 Supplemental PrgF250015 ‐NONCAP ‐MISC ‐ Special Departmental Supplies Fire 200250 7810 12,901.86 FY22 EOC Grant Program F250023 ‐CAL OES ‐ Federal Grants Fire 200250 4407 (712,500.00) FY22 EOC Grant Program F250023 ‐NONCAP ‐MISC ‐ Reimbursed Expenditures Fire 200250 6912 (201,875.00) City Match‐ EOC Grant Program Reimbursed Exp (for Cash match) Fire 101250 6912 201,875.00 FY22 EOC Grant Program F250023 ‐NONCAP ‐MISC ‐ Non‐Capital Expenditures Fire 200250 7901 256,667.00 FY22 EOC Grant Program F250023 ‐CAP ‐CON&CONMGT‐ Other Betterments/Improv Fire 200250 8501 176,458.00 FY22 EOC Grant Program F250023 ‐CAP ‐EQUIP ‐ All Other Equipment Fire 200250 8706 481,250.00 FY20 Homeland Security Grant Prgm F250024 ‐HSGP ‐ Federal Grants Fire 200250 4407 (21,209.00) FY20 Homeland Security Grant Prgm F250024 ‐NONCAP ‐MISC ‐ Special Departmental Supplies Fire 200250 7810 21,209.00 SoCalGas Climate Adaptation Prgm P250001 ‐OTH GRANT ‐ Other Grants Fire 200250 4410 (8,716.85) SoCalGas Climate Adaptation Prgm P250001 ‐NONCAP ‐MISC ‐ Reimbursed Expenditures Fire 200250 6912 3,681.02 SoCalGas Climate Adaptation Prgm P250001 ‐NONCAP ‐MISC ‐ Office Supplies Fire 200250 7002 4,986.94 SoCalGas Climate Adaptation Prgm P250001 ‐NONCAP ‐MISC ‐ Computer Components Fire 200250 7211 48.89 Household Hazardous Waste Grnt Cy3S250019 ‐CAHHW ‐ State Grants Fire 200250 4401 (244,500.00)
CARRYOVER AMOUNT
Redlands Regular meeting of 12-19-23 1330 of 1429
Grant Carryover
06/30/2023
Household Hazardous Waste Grnt Cy3S250019 ‐NONCAP ‐PERSNL ‐ Salaries: Full‐Time Fire 200250 5001 16,208.20 Household Hazardous Waste Grnt Cy3S250019 ‐CAP ‐CON&CONMGT‐ Other Betterments/Improv Fire 200250 8501 221,111.80 Fire Total (1,009,055.17) 992,647.71 201,875.00 2023 California Market Match Prgm C300010 ‐CNIP ‐FEDERAL Federal Grants FCS 200300 4407 (1,893.00) 2023 California Market Match Prgm C300010 ‐NONCAP ‐INCENTIVE ‐ Food Incentives FCS 200300 7807 1,893.00 21‐22 OmniTrans Senior Transp ProgmP309006 ‐OMNI ‐ Other Grants FCS 200309 4410 (3,577.87) FCS Total (5,470.87) 1,893.00 0.00
Highland/Redlands Regnl Connector C400005 ‐HIGHLAND ‐ State Grants MUED 200400 4401 (1,420,769.32) Highland/Redlands Regnl Connector C400005 ‐PREENG ‐DESIGN ‐COH Other Professional Services MUED 200400 6106 34,308.78 Highland/Redlands Regnl Connector C400005 ‐MATCH ‐COH ‐ Reimbursed Expenditures MUED 200400 6912 (12,863.76) City Match‐Highland/Redlands Regnl Connector MUED 209400 6912 12,863.76 Highland/Redlands Regnl Connector C400005 ‐CONST ‐CON&CONMGT‐COH Other Betterments/Improv MUED 200400 8501 1,392,639.00 East Valley Corridor Bike Rte Proj C400007 ‐ATP ‐PH3 State Grants MUED 200400 4401 (2,112,000.00) East Valley Corridor Bike Rte Proj C400007 ‐CONST ‐CON&CONMGT‐ATP Other Betterments/Improv MUED 200400 8501 2,112,000.00 Cycle 8‐Emergency Veh Preemption F400001 ‐HSIP ‐ Federal Grants MUED 200400 4407 (521,372.76) Cycle 8‐Emergency Veh Preemption F400001 ‐CONSTENG ‐MISC ‐ Other Professional Services MUED 200400 6106 8,765.79 Cycle 8‐Emergency Veh Preemption F400001 ‐PREENG ‐MISC ‐ Other Professional Services MUED 200400 6106 11,961.54 Cycle 8‐Emergency Veh Preemption F400001 ‐CONST ‐CON&CONMGT‐ Other Betterments/Improv MUED 200400 8501 52,582.00 Cycle 8‐Pedestrian Countdown HeadsF400002 ‐HSIP ‐ Federal Grants MUED 200400 4407 (232,300.00) Cycle 9‐In‐Roadway Lights for OBT3 F400006 ‐HSIP ‐ Federal Grants MUED 200400 4407 (247,000.00) Cycle 9‐In‐Roadway Lights for OBT3 F400006 ‐PREENG ‐PERSNL ‐ Salaries: Full‐Time MUED 200400 5001 38,349.99 Cycle 9‐In‐Roadway Lights for OBT3 F400006 ‐CONST ‐CON&CONMGT‐ Other Betterments/Improv MUED 200400 8501 207,000.00 HSIP Cycle 10‐Crosswalk EnhancemenS400021 ‐HSIP ‐ State Grants MUED 200400 4401 (250,000.00) HSIP Cycle 10‐Crosswalk EnhancemenS400021 ‐PREENG ‐PERSNL ‐ Salaries: Full‐Time MUED 200400 5001 32,500.00 HSIP Cycle 10‐Crosswalk EnhancemenS400021 ‐PREENG ‐MISC ‐ Other Professional Services MUED 200400 6106 15,200.00 HSIP Cycle 10‐Crosswalk EnhancemenS400021 ‐CONST ‐CON&CONMGT‐ Other Betterments/Improv MUED 200400 8501 202,300.00 MUED Total (4,783,442.08) 4,094,743.34 12,863.76 Fund Transfer Agreement with U of RSFIN001 ‐HCD ‐ State Grants FIN 200501 4401 (8,000,000.00) Fund Transfer Agreement with U of RSFIN001 ‐ONE TIME ‐MISC ‐ Transfer Agreement FIN 200501 9202 8,000,000.00 FIN Total (8,000,000.00) 8,000,000.00 0.00
East Valley Corridor Bike Rte Proj C400007 ‐TDA ‐PH1 TDA State Gran MUED 241400 4401 (34,609.09) East Valley Corridor Bike Rte Proj C400007 ‐TDA ‐PH2 TDA State Gran MUED 241400 4401 (80,000.00) East Valley Corridor Bike Rte Proj C400007 ‐TDA ‐PH3 TDA State Gran MUED 241400 4401 (50,401.00) East Valley Corridor Bike Rte Proj C400007 ‐PREENG ‐DESIGN ‐TDA TDA Other Prof MUED 241400 6106 65,060.74 East Valley Corridor Bike Rte Proj C400007 ‐PREENG ‐ROW ‐TDA TDA Other Prof MUED 241400 6106 135,000.00 East Valley Corridor Bike Rte Proj C400007 ‐MATCH ‐OTHER ‐ TDA Reimbursed MUED 241400 6912 (39,707.60) City Match‐C400007 TDA Other City Match‐C400007 TDA Other Reimbursed Expenditures MUED 209400 6912 39,707.60 Match Cost Recovery (County Share) . Cost Recovery MUED 209400 4415 (44,000.00) East Valley Corridor Bike Rte Proj C400007 ‐MATCH ‐TDA ‐PH 2 TDA Reimbursed MUED 241400 6912 (55,000.00) City Match‐C400007 TDA Other City Match‐C400007 TDA Other Reimbursed Expenditures MUED 209400 6912 55,000.00 East Valley Corridor Bike Rte Proj C400007 ‐CONST ‐CON&CONMGT‐TDA TDA Other Bett MUED 241400 8501 50,401.00 Orange Blossom Trail Phase III S241001 ‐TDA ‐ TDA State Gran MUED 241400 4401 (671,581.59) 2021 TDA 3 Transit Stop Access Prog S241005 ‐TDA ‐ TDA State Gran MUED 241400 4401 (46,340.00) 2021 TDA 3 Transit Stop Access Prog S241005 ‐CONST ‐CON&CONMGT‐ TDA Other Bett MUED 241400 8501 46,340.00 MUED Total (926,931.68) 202,094.14 94,707.60 CalRecycle Bev Cont City/Cnty Pymts S511001 ‐CAPRS ‐ State Grants Solid Waste 511910 4401 (40,048.31) CalRecycle Bev Cont City/Cnty Pymts S511001 ‐NONCAP ‐MISC ‐ Special Departmental Supplies Solid Waste 511910 7810 40,048.31 Solid Waste Total (40,048.31) 40,048.31 0.00 FY2021 FAA Airport Improvement ProF564003 ‐FAA ‐ Federal Grants Airport 564910 4407 (8,443.00) FY2021 FAA Airport Improvement ProF564003 ‐NONCAP ‐MISC ‐ Special Contractual Services Airport 564910 6710 6,349.00 Airport Coronavirus Relief Grnt Prg F564004 ‐FAA ‐ Federal Grants Airport 564910 4407 (13,000.00) Airport Coronavirus Relief Grnt Prg F564004 ‐NONCAP ‐MISC ‐ AirportOps Non‐Capita Airport 564910 7901 3,000.00 Airport Rescue Grant F564005 ‐FAA ‐ Federal Grants Airport 564910 4407 (32,000.00) Airport Rescue Grant F564005 ‐NONCAP ‐MISC ‐ AirportOps Non‐Capita Airport 564910 7901 2,000.00 FY2022 FAA Wildlife Hazard Assmnt F564006 ‐FAA ‐ Federal Grants Airport 564910 4407 (82,552.06) FY2022 FAA Wildlife Hazard Assmnt F564006 ‐NONCAP ‐MISC ‐ Special Contractual Services Airport 564910 6710 87,006.80 FY2022 FAA Wildlife Hazard Assmnt F564006 ‐MATCH ‐ ‐ Reimbursed Expenditures Airport 564910 6912 (8,700.58) City Match‐FAA Wildlife Hazard Ass Reimbursed Expense Airport 564900 6912 8,700.58 CA Aid to Airports Program (CAAP) S564001 ‐CAAP ‐ AirportOps State Gran Airport 564910 4401 (5,872.00) ‐ CA Aid to Airports Program (CAAP) S564001 ‐NONCAP ‐MISC ‐ AirportOps Building/G Airport 564910 7204 5,872.00 Airport Total (141,867.06) 95,527.22 8,700.58 Grand Total (21,722,026.28) 20,094,096.89 540,664.94
Redlands Regular meeting of 12-19-23 1331 of 1429
City Council Meeting I. 2.
DATE: 12/19/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of a sole source Professional Services Agreement with Dyett & Bhatia, Urban and Regional Planners for professional consulting services related to the preparation of the City's Climate Action Plan Update for an amount not-to-exceed $129,800 and determine that the proposed action is categorically exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Development Services Director Desatnik)
MOTION(S):
If the City Council determines that staff’s recommendation is appropriate, the following motions are provided:
"I move that City Council determine that approval of a sole source Professional Services Agreement with Dyett & Bhatia, Urban and Regional Planners, is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act"; and,
1. "I move that City Council approve the sole source Professional Services Agreement with Dyett & Bhatia, Urban and Regional Planners for professional consulting services related to the preparation of the City's Climate Action Plan Update for an amount not-to-exceed $129,800."
2. RECOMMENDATION:
In response to new State goals and mandates, the City needs to evaluate progress toward meeting targets established under the City’s Climate Action Plan (CAP) that was prepared in 2017 by updating the CAP. The State’s goals are operationalized through the Scoping Plan, which is prepared by the California Air Resources Board (CARB), and is periodically updated. In November 2022, CARB released an update to the Scoping Plan (2022 Scoping Plan) that outlines the State’s pathway to achieve updated statewide targets.
Redlands Regular meeting of 12-19-23 1332 of 1429
According to State law, local agency actions should be consistent with statewide greenhouse gas (GHG) reduction targets. In 2017, the City adopted a CAP, concurrently with the 2035 General Plan Update. In addition to establishing the City’s greenhouse gas (GHG) reduction strategies, the City's CAP can also help with streamlining environmental review of projects under the California Environmental Quality Act (CEQA).
The City's CAP provides projections for the years 2030 and 2035. However, the City needs to benchmark progress since the CAP was prepared in 2017 to ensure that the City is progressing towards attaining the GHG reduction targets.
Additionally, the State has since passed laws that establish more aggressive targets. The Governor’s Executive Order (EO) B-55-18 outlines the State’s objective to achieve carbon neutrality no later than 2045. AB 1729 (2022) establishes that the State should achieve net zero greenhouse gas emissions as soon as possible, but no later than 2045, and reduce GHG emissions by 85 percent below 1990 levels by 2045. These targets extend and expand previous targets set by EO B-30-15 and Senate Bill (SB) 32 as well as past goals established by AB 32 and EO S-3-05.
Staff recommends that the City Council determine approval of a sole source Professional Services Agreement with Dyett & Bhatia, Urban and Regional Planners is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act.
Staff further recommends City Council approval of a sole source Professional Services Agreement with Dyett & Bhatia, Urban and Regional Planners for professional consulting services related to the preparation of the City's Climate Action Plan Update for an amount not-to-exceed $129,800.
DISCUSSION:
The sole source selection of Dyett & Bhatia is not only warranted but necessary due to their extensive knowledge in preparing updates to the Redlands 2035 General Plan in 2016-17, which included preparing the Climate Action Plan for the City. Time is of the essence and the process of completing a formal request for proposal would significantly delay the process of completing the comprehensive progress report and update to the Climate Action Plan (which was previously anticipated to be completed by December 2023). Dyett & Bhatia's expertise and history with preparing the City's most recent General Plan Update, Climate Action Plan, and related EIR in 2016-17 make their firm the ideal and essential choice to ensure effective and efficient provision of necessary services.
Approval of the sole source professional services agreement is exempt from environmental review under the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Section 15061(b)(3), which provides that CEQA applies only to projects which have the potential for causing a significant effect on the environment. There is no possibility that the approval of this sole source Redlands Regular meeting of 12-19-23 1333 of 1429
on the environment. There is no possibility that the approval of this sole source agreement may result in a significant effect on the environment.
ALTERNATIVES:
The City Council may elect not to approve the sole source agreement and provide staff with direction.
STRATEGIC PLAN:
Priority D: Sustainability
SUBMITTED BY:
Brian Desatnik, Development Services Director
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz, Purchasing Manager
PREPARED BY:
Tricia Munoz, Development Services Management Analyst
Fiscal Impact
Fiscal Year: 2023-24
Revenue Generating: N
Appropriation Required Y/N: N
Amount: $129,800
Budgeted Y/N: N
Account No.: 101164-6106
Discussion:
There is no impact on the General Fund as sufficient appropriation exists in the 2023-2024 Development Services Department Planning Division (101164) Budget.
Redlands Regular meeting of 12-19-23 1334 of 1429
Attachments
PSA Dyett & Bhatia CAP
Redlands CAP Update Sole Source Form
Redlands CAP Update Proposal
Redlands Regular meeting of 12-19-23 1335 of 1429
1 I:\cmo\Agreements\Dyett & Bhatia, Urban and Regional Planners Agreement FY22-0320.docx-ms
AGREEMENT TO PERFORM PROFESSIONAL SERVICES
This agreement for the provision of professional environmental consulting services related to the updating the City's Climate Action Plan (“Agreement”) is made and entered in this 19th day of December, 2023 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“City”) and Dyett & Bhatia, Urban and Regional Planners, a California corporation (“Consultant”). City and Consultant are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Consultant agree as follows:
ARTICLE 1 – ENGAGEMENT OF CONSULTANT
1.1 City hereby engages Consultant to provide professional environmental consulting services updating the City's Climate Action Plan services for City (the “Services”).
1.2 The Services shall be performed by Consultant in a professional manner, and Consultant represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional consultants in the industry providing like and similar types of Services.
ARTICLE 2 – SERVICES OF CONSULTANT
2.1 The Services that Consultant shall perform are more particularly described in Exhibit “A,” titled “Scope of Services,” which is attached hereto and incorporated herein by this reference.
2.2 Consultant shall comply with applicable federal, state, and local laws and regulations in the performance of this Agreement including, but not limited to, any applicable State prevailing wage laws.
ARTICLE 3 – RESPONSIBILITIES OF CITY
3.1 City designates Brian Desatnik, Development Services Department Director, as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret, and define City’s policies and decisions with respect to performance of the Services.
ARTICLE 4 – PERFORMANCE OF SERVICES
4.1 Consultant shall perform and complete the Services in a prompt and diligent manner in accordance with the schedule set forth in Exhibit “B,” titled “Project Schedule,” which is attached hereto and incorporated herein by reference.
4.2 Consultant shall complete the Services by December 31, 2024, unless the Services are terminated earlier as provided for herein.
Redlands Regular meeting of 12-19-23 1336 of 1429
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4.3 If Consultant’s Services include deliverable electronic visual presentation materials, such materials shall be delivered in a form, and made available to City, consistent with City Council-adopted policy for the same. It shall be the obligation of Consultant to obtain a copy of such policy from City staff.
ARTICLE 5 – PAYMENTS TO CONSULTANT
5.1 Compensation:
Total compensation for Consultant’s performance of the Services shall not exceed the amount of one hundred twenty-nine thousand eight hundred dollars ($129,800). City shall pay Consultant on a time and materials basis up to the not to exceed amount in accordance with Exhibit “C,” titled “Budget” which is attached hereto and incorporated herein by reference.
5.2 Consultant shall submit monthly invoices to City describing the Services performed during the preceding month. Consultant’s invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent and by whom, and a description of reimbursable expenses related to the Services. City shall pay Consultant no later than thirty (30) days after receipt and approval by City of Consultant’s invoice.
5.3 Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:
CITY: CONSULTANT:
Brian Desatnik Rajeev Bhatia
Development Services Director President
City of Redlands Dyett & Bhatia,
35 Cajon Street, Suite 20 Urban and Regional Planners
P.O. Box 3005 (mailing) 4001 Howe Street
Redlands, CA 92373 Oakland, CA 94611
[email protected] [email protected]
Phone: (909) 798-7555 Phone: (415) 956-4300
Redlands Regular meeting of 12-19-23 1337 of 1429
3 I:\cmo\Agreements\Dyett & Bhatia, Urban and Regional Planners Agreement FY22-0320.docx-ms ARTICLE 6 – INSURANCE AND INDEMNIFICATION
6.1 The following insurance coverage required by this Agreement shall be maintained by Consultant for the duration of its performance of the Services. Consultant shall not perform any Services unless and until the required insurance listed below is obtained by Consultant.
Consultant shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. Insurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City.
A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Consultant is self-insured or exempt from the workers’ compensation laws of the State of California. Consultant shall execute and provide City with Exhibit “D,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.
B. Comprehensive General Liability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate, for public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.
C. Consultant shall secure and maintain professional liability insurance throughout the term of this Agreement in the amount of One Million Dollars ($1,000,000) per claim made.
D. Business Auto Liability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Consultant owned vehicles used in connection with Consultant’s provision of the Services, hired and non-owned vehicles, and employee non-ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or selfinsurance maintained by City.
E. Consultant is expressly prohibited from assigning or subcontracting any of the Services without the prior written consent of City. In the event of mutual agreement by the Parties to assign or subcontract a portion of the Services, Consultant shall add such assignee or subcontractor as an additional insured to the insurance policies required hereby and provide City with the insurance endorsements prior to any Services being performed by the assignee or subcontractor.
6.2 Consultant shall defend, indemnify, and hold harmless City and its elected and appointed officials, employees, and agents from and against any and all claims, losses or liability, including attorneys’ fees, arising from injury or death to persons or damage to property Redlands Regular meeting of 12-19-23 1338 of 1429
4 I:\cmo\Agreements\Dyett & Bhatia, Urban and Regional Planners Agreement FY22-0320.docx-ms occasioned by any negligent act or omission by, or the willful misconduct of, Consultant, or its officers, employees and agents in performing the Services.
ARTICLE 7 – CONFLICTS OF INTEREST
7.1 Consultant covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by the performance of Consultant’s Services. Consultant further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.
7.2 Consultant agrees it is not a designated employee within the meaning of the Political Reform Act because Consultant:
A. Does not make a governmental decision whether to:
(i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; (iii) authorize City to enter into, modify or renew a contract; (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof.
B. Does not serve in a staff capacity with City and in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City’s Conflict of Interest Code under Government Code section 87302.
7.3 In the event City determines that Consultant must disclose its financial interests, Consultant shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests, with the City Clerk’s office pursuant to the written instructions provided by the City Clerk.
ARTICLE 8 – GENERAL CONSIDERATIONS
8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys’ fees, including fees for the use of inhouse counsel by a Party.
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8.2 Consultant shall not assign any of the Services, except with the prior written approval of City and in strict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, result in City’s immediate termination of this Agreement.
8.3 Consultant is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any its agents shall have control over the conduct of Consultant or Consultant’s employees, except as herein set forth. Consultant shall supply all necessary tools and instrumentalities required to perform the Services. Assigned personnel employed by Consultant are for its account only, and in no event shall Consultant or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City. Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Consultant have any authority, express or implied, to bind City to any obligation.
8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less than five (5) days prior written notice to Consultant of City’s intent to terminate. If this Agreement is terminated by City, an adjustment to Consultant’s compensation shall be made, but (1) no amount shall be allowed for anticipated profit or unperformed Services, and (2) any payment due Consultant at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Consultant. Upon receipt of a termination notice, Consultant shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related data, design calculations, drawings, specifications, reports, estimates, summaries and such other information and materials as may have been accumulated by Consultant in performing the Services. Consultant shall be compensated on a pro-rata basis for Services completed up to the date of termination.
8.5 Consultant shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Consultant.
8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein, any amendment to this Agreement shall be in writing, approved by City and signed by City and Consultant.
8.7 This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in connection with this Agreement shall be tried and Redlands Regular meeting of 12-19-23 1340 of 1429
6 I:\cmo\Agreements\Dyett & Bhatia, Urban and Regional Planners Agreement FY22-0320.docx-ms litigated only in the state courts located in San Bernardino County, California, and the federal courts located in Riverside County, California.
8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.
IN WITNESS WHEREOF, duly authorized representatives of City and Consultant have signed in confirmation of this Agreement.
CITY OF REDLANDS DYETT & BHATIA,
URBAN AND REGIONAL PLANNERS
By: ___________________________ By: _________________________ Eddie Tejeda, Mayor Rajeev Bhatia, President
ATTEST:
___________________________
Jeanne Donaldson, City Clerk
Redlands Regular meeting of 12-19-23 1341 of 1429
7 I:\cmo\Agreements\Dyett & Bhatia, Urban and Regional Planners Agreement FY22-0320.docx-ms EXHIBIT "A"
SCOPE OF SERVICES
Redlands Climate Action Plan Update
SCOPE OF WORK
This section outlines the proposed work program for the Redlands CAP Update. The CAP will be designed to meet the latest State requirements and guidelines. The program is organized into four tasks in two phases: The first phase is an evaluation of progress that sets up for the second phase, which would involve updates to the CAP. The sequence of work products, community meeting/survey, and Planning Commission and City Council meetings are also incorporated in the scope. Each task is followed by a table summary of deliverable formats and content.
Initials in parentheses identify the lead firm for each sub-task:
• D&B: Dyett & Bhatia, Urban and Regional Planners. D&B will lead the overall effort and community outreach.
• F&P: Fehr and Peers, Transportation Planners. F&P will provide vehicle miles traveled, transportation emission factors, and other transportation-related model inputs for existing and future conditions. F&P worked with D&B on the City’s General Plan and the CAP in a similar role.
Phase I: Project Initiation, GHG Inventory Update, and Target Setting
TASK 1: PROJECT INITIATION
A. Conduct a Kickoff Meeting with City Staff (D&B). D&B will conduct a kickoff meeting with City staff to discuss their ideas for the project and identify key issues and opportunities. Roles and responsibilities will be clarified, and communication protocols will be established. Agreement will be pursued on the scope of emissions activities to include in the CAP, key assumptions to be used in forecasts and targets, and parties responsible for providing needed emissions data.
B. Review Background Information (D&B). D&B will review the current 2017 Climate Action Plan, the 2035 General Plan, San Bernardino Council of Governments’ (SBCOG's) San Bernardino County Regional Greenhouse Gas Reduction Plan (2021), 2022 CARB Scoping Plan, and other related documents and recent planning efforts. D&B will work with City staff to identify and collect updated data (electricity and natural gas consumption, water use, wastewater generation, and solid waste generation) to quantify existing GHG emissions.
Redlands Regular meeting of 12-19-23 1342 of 1429
8 I:\cmo\Agreements\Dyett & Bhatia, Urban and Regional Planners Agreement FY22-0320.docx-ms C. Ongoing Project Management (D&B). D&B will conduct ongoing coordination with staff, as needed, in the form of emails and monthly check-in audio/video calls or meetings to discuss project status, key milestones, and any constraints or limitations encountered while completing the work. D&B will also prepare monthly progress reports to provide updates on project status and identify any potential risks to the scope or budget.
Meeting Products
Project Kickoff Meeting Monthly Progress Reports
TASK 2: GHG INVENTORY UPDATE AND PROGRESS REPORT
A. Prepare Baseline Community GHG Inventory (D&B). D&B will develop the 2022 (or the most recent year for which complete data is available) community inventory, consistent with the latest guidance from ICLEI – Local Governments for Sustainability (ICLEI) U.S. Community Protocol for Accounting and Reporting of Greenhouse Gas Emissions (2019). A unified set of socioeconomic data (population, jobs by industry, and households by type) is required to support inventory development; D&B will work with City staff to collect the requisite information, including the technical inputs described below, and establish these baseline numbers.
The community inventory will be compiled by emissions sector, using information from the City and other utility providers like Southern California Edison as well as regional agencies like the South Coast Air Quality Management District, the San Bernardino Council of Governments (SBCOG), and San Bernardino County Transportation Authority (SBCTA). Transportation sector emissions will be based on communitywide vehicle miles traveled (VMT) estimates provided by F&P (see Task 2B).
B. Transportation Modeling (F&P). F&P will estimate and forecast VMT associated with residents, workers, students, visitors, etc. engaged in activities occurring within the City of Redlands using the San Bernardino Transportation Analysis Model (SBTAM) for current conditions, 2030 and 2045. The SBTAM+ (currently under development for the 2024 regional transportation plan) will be utilized if available when the project begins.
Prior to preparing the VMT estimates, F&P will review and confirm land use and transportation system inputs to the “off-the-shelf” SBTAM for Redlands with D&B and City staff; this scope does not include land use modifications or new model runs.
The VMT will be calculated using the “RTAC” origin/destination methodology that tracks all trips to/from Redlands and assigns 100% of II, 50% of IXXI, and 0% of XX trips to the City. The VMT data will be provided for both passenger vehicles and trucks and provided by speed bin to assist with conversion into GHG emissions (see sub-task C); F&P will prepare a memo including tables summarizing the VMT data and will provide a brief description on the methodology used to calculate the VMT.
C. Develop Updated GHG Forecasts (D&B). Building on Tasks 2A and 2B, D&B will adjust the business-as-usual (BAU) forecasts of emissions by sector for 2030 and 2045 based on the anticipated citywide population and employment growth as projected from Redlands Regular meeting of 12-19-23 1343 of 1429
9 I:\cmo\Agreements\Dyett & Bhatia, Urban and Regional Planners Agreement FY22-0320.docx-ms the 2035 General Plan and transportation projections from F&P. The adjusted forecasts will also consider foreseeable regulatory changes at the federal, state, and local levels, including SB X7-7 (water conservation), SB 100 (carbon-free electricity), Advanced Clean Cars Program, Renewables Portfolio Standard, and California Code of Regulations Title 24 CALGreen).
D. Updated GHG Inventory and Reduction Progress Report (D&B). D&B will prepare a Progress Report thatsynthesizes background information from Task 1B and the findings and recommendations from Tasks 2A through 2C. The report will provide an assessment of Redland’s trajectory toward GHG reduction targets established in the 2017 CAP and identify need for additional GHG reduction.
E. Present Report to Decision-Makers (D&B). D&B will present the Progress Report at one meeting of the City Council and review additional reductionslikely needed to comply with the new State targets. Presentation to the Planning Commission could also be done by building in an additional meeting.
Meetings Products
Updated GHG Inventory
GHG Reduction Progress Report
Phase II: Climate Action Plan Strategy, Draft and Final Documents, and Environmental Review
TASK 3: CLIMATE ACTION PLAN STRATEGY
A. Confirm GHG Reduction Targets (D&B). The current (2017) CAP establishes GHG emission reduction targets for 2030 (40 percent below 1990 levels per EO B-30-15) and for 2035 (linearly derived from 80 percent below 1990 levels by 2050 per EO S-3-05 for the General Plan horizon year). D&B will prepare and confirm with staff updated targets that align with the latest State requirements, including AB 1279 and EO B-55-18 to achieve carbon neutrality no later than 2045, which correspond to 85 percent below 1990 levels. Unlike the previous(2017) Scoping Plan, the 2022 Scoping Plan does not explicitly recommend efficiency metrics to demonstrate that local governments comply with these statewide targets. D&B will work with staff to develop GHG Reduction Targets that meet State requirements based on a review of latest State and regional guidance.
B. Stakeholder Meetings (D&B). D&B will conduct up to two Zoom meetings with stakeholder groups to gather input and ideas from stakeholders and build a collaborative relationship for future CAP implementation. D&B will work with City staff to identify and reach out to stakeholders, such as staff from relevant City departments and other agencies, partner organizations and neighboring jurisdictions, and utility service providers.
C. Community Sustainability and Resiliency Planning Workshops (D&B). D&B will conduct two workshops—one in person and one on Zoom—covering the same materials, to provide community members attendance flexibility. The workshops will introduce the project, present findings from the GHG Inventory Progress Report (Task Redlands Regular meeting of 12-19-23 1344 of 1429
10 I:\cmo\Agreements\Dyett & Bhatia, Urban and Regional Planners Agreement FY22-0320.docx-ms 1D), provide an opportunity to hear the community’s goals and priorities for sustainability and resiliency, and vet initial ideas for candidate strategies (to be developed in Task 3C). Activities may include interactive polls, gamification, and other visualizations to help explain technical concepts and explore potential actions with the public. Results of the workshops will be summarized in a memorandum.
D. Develop Candidate Strategies (D&B). Once GHG reduction targets have been confirmed, D&B will conduct a gap analysis to determine the amount of local reductions that would be required to meet the targets. D&B will compile and evaluate candidate GHG mitigation measures, including those from the current 2017 CAP, and other existing City policies, recent environmental impact reports(EIRs) and CAPsfrom other cities, and best practices throughout California. It is assumed that the City would provide any relevant data, as available. to quantify reductions from existing City programs. The range of programs will address:
• Energy efficiency and conservation
• Increased use of alternative energies in transportation and buildings (such as building insulation and solar energy)
• Waste prevention, reduction, and diversion
• Education and motivation
The updated CAP would reflect General Plan policies related to land use density and mix and strategies to enhance alternative transportation (pedestrian, bicycle, and transit) and identify any additional opportunities for improvement as feasible. In addition to programs that may result in GHG reduction from new development, strategies to reduce emissions from existing development will also be explored. The list of potential/ candidate programs will be submitted to City staff for approval prior to further evaluation.
E. Evaluate GHG Reduction Measures (D&B). Using the screened list of potential programs provided by the City, D&B will work with City staff to evaluate each program against:
• Degree of local jurisdictional control
• Ease of implementation and enforcement, roughly estimated (low, moderate, high) • Private and City cost of implementation, roughly estimated (low, moderate, high) • Co-benefits of the measure, such as cost savings or air quality benefits It is assumed that about 15 to 20 measures would be evaluated in detail. As part of the co- benefits analysis, D&B will consider financial feasibility of GHG reduction measures such as by identifying federal, state, local, and other potential funding sources (e.g., eligible projects and programs, funding amounts, and schedules for application and award of funds) and implementation mechanisms linked to specific GHG reduction programs and projects to be included in the CAP.
D&B will deliver a summary of methodology and a matrix with each potential measure and its reduction potential toward each established reduction target year. D&B will confirm that the sum of these reductions can reach the targets confirmed by the City in Task 3A. If Redlands Regular meeting of 12-19-23 1345 of 1429
11 I:\cmo\Agreements\Dyett & Bhatia, Urban and Regional Planners Agreement FY22-0320.docx-ms the sum does not reach the target, then D&B will select additional mitigation measures from the original program mix (Task 3D) or other sources to be evaluated by D&B for GHG reduction potential until the citywide target can be met.
F. Online Community Survey on Climate Action Strategies (D&B). D&B will conduct an online survey using Survey Monkey to help develop and select GHG reduction strategies so that they maximize co-benefits and reflect community priorities. City staff will advertise the survey on social media, translate the survey in Spanish, and collate Spanish open-ended question responses; D&B will coordinate with City staff in these efforts.
G. Outline Preferred Strategy (D&B). D&B and City staff will work together to select a suite of feasible mitigation measures and a related implementation program. • Determine Program Mix. D&B will prepare a matrix/brief memo recommending a set of mitigation measures, based on the program evaluations and final emissions reduction target. City staff will review the evaluations and recommendations and determine which measures to recommend for adoption. The program mix selected will need to be able to feasibly achieve the selected target(s). This program mix selection will occur at a single time without multiple iterations. • Set Implementation Strategy. City staff and D&B will work together to determine an implementation strategy for the City’s selected mitigation program mix. Factors to consider will include required and optional measures, City actions vs. private actions, and measures that may only be triggered by certain conditions (project size, type, etc.).
Selection of the preferred approach will be led by the City with D&B participating in up to two conference calls. The selected program mix will be combined with the preferred approach into a working Preferred Strategy document that will evolve into the Draft CAP.
H. Planning Commission Study Session on Preferred CAP Strategy (D&B). Emission reductions targets and any needed strategies will be reviewed with the Planning Commission. A list of potential strategies for future and likely emission reduction ranges from them will be included.
Meetings Products
Stakeholder Meetings (up to 2)
Community Workshops (2 – one in-person
and one on Zoom)
Planning Commission Study Session
Online Community Survey and Summary Memo
List of Candidate CAP Strategies
Preferred CAP Strategy
TASK 4: DRAFT AND FINAL CLIMATE ACTION PLAN AND ENVIRONMENTAL REVIEW
A. Administrative Draft Climate Action Plan (D&B). D&B will prepare an Administrative Draft CAP, using the materials and strategies developed Tasks 2 and 3. The CAP will include:
Redlands Regular meeting of 12-19-23 1346 of 1429
12 I:\cmo\Agreements\Dyett & Bhatia, Urban and Regional Planners Agreement FY22-0320.docx-ms • Purpose and goals described in public-friendly terms, with an emphasis on articulating expected community benefits of implementing the CAP; • An overview of global climate change and GHGs, including State and federal policies and regulatory actions;
• A summary of the City’s GHG emissions inventory and reduction target(s); • A comprehensive, citywide strategy to manage and reduce future GHG emissions, including targets;
• The roster of GHG emission reduction measures, each including estimated reduction impact and other evaluative factors;
• An implementation and monitoring program, with clear thresholds and methods of compliance established; and
• Recommendations for administration, timeline/phasing, and prioritization of next steps.
B. Public Review Draft Climate Action Plan (D&B). Comments from the City on the Administrative Draft will be provided as one consolidated set. D&B will then produce a Public Review Draft.
C. CEQA Negative Declaration (D&B). Climate Action Plans are subject to CEQA review. Because the CAP is likely to result in environmental benefits, a Negative Declaration should likely suffice, and is included in our scope. This review will be program level, and will not cover project-specific impacts, such as changes to infrastructure or site-specific improvements that may be undertaken subsequent to CAP adoption.
D. Public Hearings(D&B). D&B will conduct public review and successfully take the Draft CAP and related environmental documentation through the public hearing process. Our scope assumes one meeting each with the Planning Commission and the City Council. We will closely coordinate with City staff prior to the hearingsto ensure that our presentations respond to specific questions and issues likely to be encountered during the hearings.
E. Adopted Climate Action Plan (D&B). Following public review by the City Council, documents will be revised to incorporate specific text and diagram changes made by the City Council at adoption, if any.
Meetings Products
Planning Commission Hearing
City Council Hearing
Draft and Adopted Climate Action Plan
CEQA Negative Declaration
MEETINGS SUMMARY
Planning Commission/City Council 3
Stakeholder Meetings Up to 2
Community Workshops 2
Redlands Regular meeting of 12-19-23 1347 of 1429
13 I:\cmo\Agreements\Dyett & Bhatia, Urban and Regional Planners Agreement FY22-0320.docx-ms EXHIBIT "B"
PROJECT SCHEDULE
The table below shows the anticipated sequence and timing of tasks, showing completion of updated inventory and Progress Report in three months from project initiation, and one year from start to updated CAP adoption.
Task/Product Anticipated Time Frame
Project Initiation and Kick-Off January 2024
GHG Inventory Progress Report January - March 2024
GHG Reduction Candidate Strategies March - April 2024
Community Workshop and Survey May 2024
Preferred CAP Strategy May - July 2024
Planning Commission Study Session July 2024
Admin Draft Climate Action Plan July - September 2024
Public Review Draft Climate Action Plan October 2024
CEQA Negative Declaration October 2024
Public Hearings and Adoption October-December 2024
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14 I:\cmo\Agreements\Dyett & Bhatia, Urban and Regional Planners Agreement FY22-0320.docx-ms EXHIBIT "C"
BUDGET
The proposed budget is $129,800, broken down as follows. This budget covers all personnel and direct costs for Dyett & Bhatia and Fehr and Peers.
Task Sub-Task/Product Budg
et
1: Project Initiation Project Initiation, Kick-Off, and Background Information Review
$1,500
Ongoing Project Management and
Coordination
$3,000
Task 1 Subtotal $4,500
2: GHG Inventory
Update and Progress
Report
Transportation Modeling $15,000
Baseline Community GHG Inventory,
Updated Business As Usual GHG
Forecasts, and GHG Progress Report
$22,000
Decision-Maker Meeting
Preparation and Presentation
$1,000
Task 2 Subtotal $38,000
3: Climate Action
Plan Strategy
GHG Reduction Targets, Candidate
Strategies, and GHG Reduction
Measures Evaluation
$12,000
Stakeholder Meetings $1,500
Community Workshop (2; oneperson, one Zoom)
$3,500
Online Survey $7,000
Preferred CAP Strategy $6,000
Task 3 Subtotal $30,000
4: Draft and Final
CAP and
Environmental
Review
Draft CAP $35,000
CEQA Negative Declaration $8,000
Public Hearings and Final CAP $2,500
Task 4 Subtotal $45,500
TOTAL $118, 000
Additional Meetings and Printing Allowance $11,800
GRAND TOTAL $129,800
Redlands Regular meeting of 12-19-23 1349 of 1429
15 I:\cmo\Agreements\Dyett & Bhatia, Urban and Regional Planners Agreement FY22-0320.docx-ms EXHIBIT "D "
WORKERS’ COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:
(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to self-insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his or her employees.
CHECK ONE
_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).
_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificate of consent to self-insure, or a certification of workers’ compensation insurance.
I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.
DYETT & BHATIA, URBAN AND REGIONAL PLANNERS
By: Date: ___________________
Rajeev Bhatia, President
Redlands Regular meeting of 12-19-23 1350 of 1429
Sole Source/ Single Source/ Standardization Form
For procurement of supplies, equipment and services valued at $5,000 and over NOTE: Every question must be answered with appropriate documentation attached; incomplete forms will be immediately rejected by Purchasing.
Date:_______________________
TO: Purchasing Division
FROM: ________________________________
Purchase Requisition # ___________________
Estimated Total Cost: $_________________
Proposed Vendor: ______________________
Request Term: _________________
This form must accompany the purchase document whenever an exception to the competitive process is requested. Requests for goods and/or services from a specific vendor or limited to a specific brand, where substitutes to the recommended vendor or brand are unacceptable, must be accompanied by a written justification explaining the circumstances that make alternatives unacceptable.
The City Manager will determine whether the justification is appropriate. Requests for exception must be supported by factual statements that will pass an audit.
Redlands Regular meeting of 12-19-23 1351 of 1429
EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
2 INSTRUCTIONS
1. Please check all applicable categories (a. through i.) below and provide additional information where indicated.
a. The requested product is an integral repair part or accessory compatible with existing equipment.
Existing Equipment:
Manufacturer/Model Number:
Age:
Current Estimated Value:
b. The requested product has unique design/performance specifications or quality requirements that are not available in comparable products. c. I have standardized the requested product and the use of another brand/model would require considerable time and funding to evaluate.
d. The requested product is one in which I (and/or my staff) have specialized training and/or extensive expertise. Retraining would incur substantial cost in time and/or funding.
e. The requested product is used or demonstration equipment available at a lower-thannew cost. f. Repair/Maintenance service is available only from manufacturer or designated service representative.
g. Upgrade to or enhancement of existing software is available only from manufacturer. h. Service proposed by vendor is unique; therefore, competitive bids are not available or applicable.
i. Other factors (provide detailed explanation in #2 below).
2. Provide a detailed explanation and pertinent documentation for each category checked in item 1 above. Attach additional sheets if necessary:
Redlands Regular meeting of 12-19-23 1352 of 1429
EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
3 3. Was an evaluation of other equipment, products, or services performed? Yes No
If yes, please explain the type of evaluation performed and provide all supporting documentation:
4. List below the name of each individual who was involved in the evaluation, if conducted, and in making the recommendation to procure this product or service. Attach additional information, if necessary.
5. Explain what action(s) the department would take if the sole/single source services were no longer available
6. I certify that the above information is accurate to the best of my knowledge, and a signed copy of this document will be kept on file and available for audit in my department _________________________________________________________ Prepared by Date
_________________________________________________________ Department Director Date
Purchasing Approvals
______________________________________________________
Purchasing Agent Approval Date
_______________________________________________________ City Manager Approval Date
Redlands Regular meeting of 12-19-23 1353 of 1429
Redlands Climate Action Plan Update Scope of Work
1 Redlands Climate Action Plan Update
Scope of Work
BACKGROUND
The City of Redlands is interested in evaluating its progress toward meeting targets established under the City’s Climate Action Plan (CAP) prepared in 2017, and updating the CAP to respond to new State goals and mandates.
According to State law, local agency actions should be consistent with statewide greenhouse gas (GHG) reduction targets. To demonstrate this consistency, many cities have adopted CAPs, as Redlands did in 2017, concurrently with the 2035 General Plan Update, and San Bernardino County and several cities collectively did in 2021. In addition to establishing a city’s greenhouse gas (GHG) reduction strategies, CAPs can also help with streamlining environmental review of projects under the California Environmental Quality Act (CEQA).
The Redlands CAP provides projections for the years 2030 and 2035. The City has not monitored progress since the CAP was prepared to ensure that it is on the path to attaining the GHG reduction targets. Additionally, the State has since passed laws that establish more aggressive targets. The Governor’s Executive Order (EO) B-55-18 outlines the State’s objective to achieve carbon neutrality no later than 2045. AB 1729 (2022) establishes that the State should achieve net zero greenhouse gas emissions as soon as possible, but no later than 2045, and reduce GHG emissions by 85 percent below 1990 levels by 2045. These targets extend and expand previous targets set by EO B-30-15 and Senate Bill (SB) 32 as well as past goals established by AB 32 and EO S-3-05.
The State’s goals are operationalized through the Scoping Plan, which is prepared by the California Air Resources Board (CARB), and is periodically updated. In In November 2022, CARB released an update to the Scoping Plan (2022 Scoping Plan) that outlines the State’s pathway to achieve updated statewide targets.
OBJECTIVES
The two key objectives of the project are:
• To monitor/benchmark progress toward the 2030 and 2035 GHG reduction targets established in the City’s 2017 CAP, which was prepared concurrently with the City’s 2035 General Plan and consistent with (previous) State GHG reduction goals. • To update the 2017 CAP to reflect the latest climate science and State guidance, as well as align with new City and State targets for 2030 and 2045. As a “qualified” GHG reduction plan, the updated CAP will provide unified City actions, and California Environmental Quality Act (CEQA) clearance for streamlining future projects, rather than needing to conduct project-by-project analysis.
Redlands Regular meeting of 12-19-23 1354 of 1429
Redlands Climate Action Plan Update Scope of Work
2 SCOPE OF WORK
This section outlines the proposed work program for the Redlands CAP Update. The CAP will be designed to meet the latest State requirements and guidelines. The program is organized into four tasks in two phases: The first phase is an evaluation of progress that sets up for the second phase, which would involve updates to the CAP. The sequence of work products, community meeting/survey, and Planning Commission and City Council meetings are also incorporated in the scope. Each task is followed by a table summary of deliverable formats and content.
Initials in parentheses identify the lead firm for each sub-task:
• D&B: Dyett & Bhatia, Urban and Regional Planners. D&B will lead the overall effort and community outreach.
• F&P: Fehr and Peers, Transportation Planners. F&P will provide vehicle miles traveled, transportation emission factors, and other transportation-related model inputs for existing and future conditions. F&P worked with D&B on the City’s General Plan and the CAP in a similar role.
Phase I: Project Initiation, GHG Inventory Update, and Target Setting
TASK 1: PROJECT INITIATION
A. Conduct a Kickoff Meeting with City Staff (D&B). D&B will conduct a kickoff meeting with City staff to discuss their ideas for the project and identify key issues and opportunities. Roles and responsibilities will be clarified, and communication protocols will be established. Agreement will be pursued on the scope of emissions activities to include in the CAP, key assumptions to be used in forecasts and targets, and parties responsible for providing needed emissions data.
B. Review Background Information (D&B). D&B will review the current 2017 Climate Action Plan, the 2035 General Plan, San Bernardino Council of Governments’ (SBCOG's) San Bernardino County Regional Greenhouse Gas Reduction Plan (2021), 2022 CARB Scoping Plan, and other related documents and recent planning efforts. D&B will work with City staff to identify and collect updated data (electricity and natural gas consumption, water use, wastewater generation, and solid waste generation) to quantify existing GHG emissions.
C. Ongoing Project Management (D&B). D&B will conduct ongoing coordination with staff, as needed, in the form of emails and monthly check-in audio/video calls or meetings to discuss project status, key milestones, and any constraints or limitations encountered while completing the work. D&B will also prepare monthly progress reports to provide updates on project status and identify any potential risks to the scope or budget.
Redlands Regular meeting of 12-19-23 1355 of 1429
Redlands Climate Action Plan Update Scope of Work
3 Meeting Products
Project Kickoff Meeting Monthly Progress Reports
TASK 2: GHG INVENTORY UPDATE AND PROGRESS REPORT
A. Prepare Baseline Community GHG Inventory (D&B). D&B will develop the 2022 (or the most recent year for which complete data is available) community inventory, consistent with the latest guidance from ICLEI – Local Governments for Sustainability (ICLEI) U.S. Community Protocol for Accounting and Reporting of Greenhouse Gas Emissions (2019). A unified set of socioeconomic data (population, jobs by industry, and households by type) is required to support inventory development; D&B will work with City staff to collect the requisite information, including the technical inputs described below, and establish these baseline numbers.
The community inventory will be compiled by emissions sector, using information from the City and other utility providers like Southern California Edison as well as regional agencies like the South Coast Air Quality Management District, the San Bernardino Council of Governments (SBCOG), and San Bernardino County Transportation Authority (SBCTA). Transportation sector emissions will be based on communitywide vehicle miles traveled (VMT) estimates provided by F&P (see Task 2B).
B. Transportation Modeling (F&P). F&P will estimate and forecast VMT associated with residents, workers, students, visitors, etc. engaged in activities occurring within the City of Redlands using the San Bernardino Transportation Analysis Model (SBTAM) for current conditions, 2030 and 2045. The SBTAM+ (currently under development for the 2024 regional transportation plan) will be utilized if available when the project begins.
Prior to preparing the VMT estimates, F&P will review and confirm land use and transportation system inputs to the “off-the-shelf” SBTAM for Redlands with D&B and City staff; this scope does not include land use modifications or new model runs.
The VMT will be calculated using the “RTAC” origin/destination methodology that tracks all trips to/from Redlands and assigns 100% of II, 50% of IXXI, and 0% of XX trips to the City. The VMT data will be provided for both passenger vehicles and trucks and provided by speed bin to assist with conversion into GHG emissions (see sub-task C); F&P will prepare a memo including tables summarizing the VMT data and will provide a brief description on the methodology used to calculate the VMT.
C. Develop Updated GHG Forecasts (D&B). Building on Tasks 2A and 2B, D&B will adjust the business-as-usual (BAU) forecasts of emissions by sector for 2030 and 2045 based on the anticipated citywide population and employment growth as projected from the 2035 General Plan and transportation projections from F&P. The adjusted forecasts will also consider foreseeable regulatory changes at the federal, state, and local levels, including SB X7-7 (water conservation), SB 100 (carbon-free electricity), Advanced Clean Cars Program, Renewables Portfolio Standard, and California Code of Regulations Title 24 (e.g., CALGreen).
Redlands Regular meeting of 12-19-23 1356 of 1429
Redlands Climate Action Plan Update Scope of Work
4 D. Updated GHG Inventory and Reduction Progress Report (D&B). D&B will prepare a Progress Report that synthesizes background information from Task 1B and the findings and recommendations from Tasks 2A through 2C. The report will provide an assessment of Redland’s trajectory toward GHG reduction targets established in the 2017 CAP and identify need for additional GHG reduction.
E. Present Report to Decision-Makers (D&B). D&B will present the Progress Report at one meeting of the City Council and review additional reductions likely needed to comply with the new State targets. Presentation to the Planning Commission could also be done by building in an additional meeting.
Meetings Products
Updated GHG Inventory
GHG Reduction Progress Report
Phase II: Climate Action Plan Strategy, Draft and Final Documents, and Environmental Review
TASK 3: CLIMATE ACTION PLAN STRATEGY
A. Confirm GHG Reduction Targets (D&B). The current (2017) CAP establishes GHG emission reduction targets for 2030 (40 percent below 1990 levels per EO B-30-15) and for 2035 (linearly derived from 80 percent below 1990 levels by 2050 per EO S-3-05 for the General Plan horizon year). D&B will prepare and confirm with staff updated targets that align with the latest State requirements, including AB 1279 and EO B-55-18 to achieve carbon neutrality no later than 2045, which correspond to 85 percent below 1990 levels. Unlike the previous (2017) Scoping Plan, the 2022 Scoping Plan does not explicitly recommend efficiency metrics to demonstrate that local governments comply with these statewide targets. D&B will work with staff to develop GHG Reduction Targets that meet State requirements based on a review of latest State and regional guidance.
B. Stakeholder Meetings (D&B). D&B will conduct up to two Zoom meetings with stakeholder groups to gather input and ideas from stakeholders and build a collaborative relationship for future CAP implementation. D&B will work with City staff to identify and reach out to stakeholders, such as staff from relevant City departments and other agencies, partner organizations and neighboring jurisdictions, and utility service providers.
C. Community Sustainability and Resiliency Planning Workshops (D&B). D&B will conduct two workshops—one in person and one on Zoom—covering the same materials, to provide community members attendance flexibility. The workshops will introduce the project, present findings from the GHG Inventory Progress Report (Task 1D), provide an opportunity to hear the community’s goals and priorities for sustainability and resiliency, and vet initial ideas for candidate strategies (to be developed in Task 3C). Activities may include interactive polls, gamification, and other visualizations to help explain technical Redlands Regular meeting of 12-19-23 1357 of 1429
Redlands Climate Action Plan Update Scope of Work
5 concepts and explore potential actions with the public. Results of the workshops will be summarized in a memorandum.
D. Develop Candidate Strategies (D&B). Once GHG reduction targets have been confirmed, D&B will conduct a gap analysis to determine the amount of local reductions that would be required to meet the targets. D&B will compile and evaluate candidate GHG mitigation measures, including those from the current 2017 CAP, and other existing City policies, recent environmental impact reports (EIRs) and CAPs from other cities, and best practices throughout California. It is assumed that the City would provide any relevant data, as available. to quantify reductions from existing City programs. The range of programs will address:
• Energy efficiency and conservation
• Increased use of alternative energies in transportation and buildings (such as building insulation and solar energy)
• Waste prevention, reduction, and diversion
• Education and motivation
The updated CAP would reflect General Plan policies related to land use density and mix and strategies to enhance alternative transportation (pedestrian, bicycle, and transit) and identify any additional opportunities for improvement as feasible. In addition to programs that may result in GHG reduction from new development, strategies to reduce emissions from existing development will also be explored. The list of potential/ candidate programs will be submitted to City staff for approval prior to further evaluation.
E. Evaluate GHG Reduction Measures (D&B). Using the screened list of potential programs provided by the City, D&B will work with City staff to evaluate each program against:
• Degree of local jurisdictional control
• Ease of implementation and enforcement, roughly estimated (low, moderate, high) • Private and City cost of implementation, roughly estimated (low, moderate, high) • Co-benefits of the measure, such as cost savings or air quality benefits It is assumed that about 15 to 20 measures would be evaluated in detail. As part of the cobenefits analysis, D&B will consider financial feasibility of GHG reduction measures such as by identifying federal, state, local, and other potential funding sources (e.g., eligible projects and programs, funding amounts, and schedules for application and award of funds) and implementation mechanisms linked to specific GHG reduction programs and projects to be included in the CAP.
D&B will deliver a summary of methodology and a matrix with each potential measure and its reduction potential toward each established reduction target year. D&B will confirm that the sum of these reductions can reach the targets confirmed by the City in Task 3A. If the sum does not reach the target, then D&B will select additional mitigation Redlands Regular meeting of 12-19-23 1358 of 1429
Redlands Climate Action Plan Update Scope of Work
6 measures from the original program mix (Task 3D) or other sources to be evaluated by D&B for GHG reduction potential until the citywide target can be met.
F. Online Community Survey on Climate Action Strategies (D&B). D&B will conduct an online survey using Survey Monkey to help develop and select GHG reduction strategies so that they maximize co-benefits and reflect community priorities. City staff will advertise the survey on social media, translate the survey in Spanish, and collate Spanish open-ended question responses; D&B will coordinate with City staff in these efforts.
G. Outline Preferred Strategy (D&B). D&B and City staff will work together to select a suite of feasible mitigation measures and a related implementation program. • Determine Program Mix. D&B will prepare a matrix/brief memo recommending a set of mitigation measures, based on the program evaluations and final emissions reduction target. City staff will review the evaluations and recommendations and determine which measures to recommend for adoption. The program mix selected will need to be able to feasibly achieve the selected target(s). This program mix selection will occur at a single time without multiple iterations. • Set Implementation Strategy. City staff and D&B will work together to determine an implementation strategy for the City’s selected mitigation program mix. Factors to consider will include required and optional measures, City actions vs. private actions, and measures that may only be triggered by certain conditions (project size, type, etc.).
Selection of the preferred approach will be led by the City with D&B participating in up to two conference calls. The selected program mix will be combined with the preferred approach into a working Preferred Strategy document that will evolve into the Draft CAP.
H. Planning Commission Study Session on Preferred CAP Strategy (D&B). Emission reductions targets and any needed strategies will be reviewed with the Planning Commission. A list of potential strategies for future and likely emission reduction ranges from them will be included.
TASK 4: DRAFT AND FINAL CLIMATE ACTION PLAN AND
ENVIRONMENTAL REVIEW
A. Administrative Draft Climate Action Plan (D&B). D&B will prepare an Administrative Draft CAP, using the materials and strategies developed Tasks 2 and 3. The CAP will include:
Meetings Products
Stakeholder Meetings (up to 2)
Community Workshops (2 – one inperson and one on Zoom) Planning Commission Study Session
Online Community Survey and Summary Memo
List of Candidate CAP Strategies
Preferred CAP Strategy
Redlands Regular meeting of 12-19-23 1359 of 1429
Redlands Climate Action Plan Update Scope of Work
7 • Purpose and goals described in public-friendly terms, with an emphasis on articulating expected community benefits of implementing the CAP; • An overview of global climate change and GHGs, including State and federal policies and regulatory actions;
• A summary of the City’s GHG emissions inventory and reduction target(s); • A comprehensive, citywide strategy to manage and reduce future GHG emissions, including targets;
• The roster of GHG emission reduction measures, each including estimated reduction impact and other evaluative factors;
• An implementation and monitoring program, with clear thresholds and methods of compliance established; and
• Recommendations for administration, timeline/phasing, and prioritization of next steps.
B. Public Review Draft Climate Action Plan (D&B). Comments from the City on the Administrative Draft will be provided as one consolidated set. D&B will then produce a Public Review Draft.
C. CEQA Negative Declaration (D&B). Climate Action Plans are subject to CEQA review.
Because the CAP is likely to result in environmental benefits, a Negative Declaration should likely suffice, and is included in our scope. This review will be program level, and will not cover project-specific impacts, such as changes to infrastructure or site-specific improvements that may be undertaken subsequent to CAP adoption.
D. Public Hearings (D&B). D&B will conduct public review and successfully take the Draft CAP and related environmental documentation through the public hearing process. Our scope assumes one meeting each with the Planning Commission and the City Council.
We will closely coordinate with City staff prior to the hearings to ensure that our presentations respond to specific questions and issues likely to be encountered during the hearings.
E. Adopted Climate Action Plan (D&B). Following public review by the City Council, documents will be revised to incorporate specific text and diagram changes made by the City Council at adoption, if any.
Meetings Products
Planning Commission Hearing
City Council Hearing
Draft and Adopted Climate Action Plan
CEQA Negative Declaration
Redlands Regular meeting of 12-19-23 1360 of 1429
Redlands Climate Action Plan Update Scope of Work
8 MEETINGS SUMMARY
Planning Commission/City Council 3
Stakeholder Meetings Up to 2
Community Workshops 2
SCOPE/BUDGET ASSUMPTIONS
The Scope of Work and Budget are based on the following assumptions:
• Meeting Attendance. The budget assumes attendance at meetings as shown in the Scope of Work (three decision-maker meetings, two stakeholder meetings, and two community workshops). Meetings with City staff will occur as needed throughout the planning process via Zoom or telephone. Costs of additional meeting attendance would be on a time and materials basis if requested; the budget provides an amount for additional meetings and printing. Should additional meeting/printing exceed this amount, additional budget would be needed.
• Consolidated Comments and Direction. City staff will provide a single set of consolidated, non-conflicting comments on the review drafts of all documents. Each product will be finalized following one round of staff review; additional iterations and reviews will be considered additional service.
• CEQA Environmental Review Effort. Because the effort to prepare the CEQA environmental review documents (e.g., Negative Declaration) is limited for a CAP, our budget assumes that a simple Negative Declaration will be sufficient for this task. • Electronic Files. One electronic file of all documents will be provided in PDF via email or file transfer service, in high-resolution print format, and lower-resolution webcompatible format, as appropriate. D&B will also provide native electronic files of all documents created by the consultant team upon completion of the project – these may be in Word or for graphic-intensive documents, in Adobe InDesign. • Printing. The budget includes an allowance for printing and additional meetings. D&B will invoice any printing to the City at cost (that is, without markup). • Travel Expenses and Other Direct Costs. The budget includes direct costs related to the project, including travel expenses, survey platform costs, and other similar reimbursable items. These will be billed at cost (i.e., without any mark-up). • Reallocation by Task/Subconsultant. D&B reserves the right to reallocate budget by task, provided the overall project budget is not affected.
Redlands Regular meeting of 12-19-23 1361 of 1429
Redlands Climate Action Plan Update Scope of Work
9 KEY STAFF
Key staff for the project will be as follows:
Rajeev Bhatia, Principal, will serve as the overall Principal-in-Charge. He brings deep familiarity with Redlands, having prepared the General Plan and the Climate Action Plan, the EIR on these plans, as well as the City’s previous General Plan and the Housing Element. He has also prepared numerous other general plans and climate action plans, including recently for the City of Diamond Bar, and currently for Oceanside, Fairfield, and Oakland among others.
Mayu Tanaka, Senior Associate, will serve as the Project Manager. She has assisted with climate action plans for Fairfield and Sacramento, as well as done GHG and air quality analysis for EIRs on citywide general plans for Napa and Pacifica. Mayu was the primary author for the Climate Change Vulnerability Assessment and Adaptation Chapter of the Sacramento Climate Action and Adaptation Plan and prepared a climate vulnerability assessment for Turlock.
Paul Herman, Senior Associate/Transportation Planner will lead Fehr and Peers work. Paul is a Redlands native, served as the lead transportation planner for the General Plan, and has extensive transportation planning experience in the Inland Empire.
SCHEDULE
The table below shows the anticipated sequence and timing of tasks, showing completion of updated inventory and Progress Report in three months from project initiation, and one year from start to updated CAP adoption.
Task/Product Anticipated Time Frame
Project Initiation and Kick-Off January 2024
GHG Inventory Progress Report January - March 2024
GHG Reduction Candidate Strategies March - April 2024
Community Workshop and Survey May 2024
Preferred CAP Strategy May - July 2024
Planning Commission Study Session July 2024
Admin Draft Climate Action Plan July - September 2024
Public Review Draft Climate Action Plan October 2024
CEQA Negative Declaration October 2024
Public Hearings and Adoption October-December 2024
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Redlands Climate Action Plan Update Scope of Work
10 BUDGET
The proposed budget is $129,800, broken down as follows. This budget covers all personnel and direct costs for Dyett & Bhatia and Fehr and Peers.
Task Sub-Task/Product Budget
1: Project Initiation Project Initiation, Kick-Off, and Background Information Review
$1,500
Ongoing Project Management and Coordination $3,000
Task 1 Subtotal $4,500
2: GHG Inventory Update
and Progress Report
Transportation Modeling $15,000
Baseline Community GHG Inventory, Updated
Business As Usual GHG Forecasts, and GHG
Progress Report
$22,000
Decision-Maker Meeting Preparation and
Presentation
$1,000
Task 2 Subtotal $38,000
3: Climate Action Plan
Strategy
GHG Reduction Targets, Candidate Strategies,
and GHG Reduction Measures Evaluation
$12,000
Stakeholder Meetings $1,500
Community Workshop (2; one-person, one
Zoom)
$3,500
Online Survey $7,000
Preferred CAP Strategy $6,000
Task 3 Subtotal $30,000
4: Draft and Final CAP and
Environmental Review
Draft CAP $35,000
CEQA Negative Declaration $8,000
Public Hearings and Final CAP $2,500
Task 4 Subtotal $45,500
TOTAL $118, 000
Additional Meetings and Printing Allowance $11,800
GRAND TOTAL $129,800
Redlands Regular meeting of 12-19-23 1363 of 1429
City Council Meeting I. 3.
DATE: 12/19/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of a sole source Professional Services Agreement with Environment Planning Development Solutions, Inc., for professional consulting services including the preparation of an Environmental Impact Report and supporting technical studies for the 2021-2029 Housing Element rezoning program for an amount not-to-exceed $322,455 and determine that the proposed action is categorically exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Development Services Director Desatnik)
MOTION(S):
If the City Council determines that staff’s recommendation is appropriate, the following motions are provided:
I move that City Council determine that approval of a sole source Professional Services Agreement with Environment Planning Development Solutions, Inc., is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and,
1. I move that City Council approve the sole source Professional Services Agreement with Environment Planning Development Solutions, Inc., for professional consulting services including the preparation of an environmental impact report and supporting technical studies for the Housing Element rezoning program for an amount not-to-exceed $322,455.
2. Redlands Regular meeting of 12-19-23 1364 of 1429
RECOMMENDATION:
Staff recommends that the City Council determine approval of the sole source Professional Services Agreement with Environment Planning Development Solutions, Inc., is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act. Staff further recommends City Council approval of a sole source Professional Services Agreement with Environment Planning Development Solutions, Inc., for professional consulting services including the preparation of an environmental impact report and supporting technical studies for the 2021-2029 Housing Element rezoning program for an amount not-to-exceed $322,455.
DISCUSSION:
The Development Services Department (DSD) is initiating the rezoning of various sites throughout the City to medium and high-density residential zones (e.g., R-2 and R-3 zoning district designations) in accordance with the City of Redlands 2021–2029 Housing Element (Housing Element). The Housing Element concludes that the City does not have the existing zoning capacity necessary to accommodate its obligations under the Regional Housing Needs Assessment (RHNA) required by state housing law. As a result, the Housing Element housing sites inventory identifies a total of 24 total sites encompassing approximately 126.2 acres to be rezoned (see Attachment A) in order to meet the City's assigned RHNA allocation for various household income levels. The City's current RHNA cycle allocation (including a 20 percent contingency margin) is to increase zoning capacity to accommodate at least 4,219 additional housing units.
Prior to any decision or action to adopt the proposed rezoning, environmental review must be completed and documentation prepared in accordance with the California Environmental Quality Act (CEQA). An Environmental Impact Report (EIR) and related technical studies (such as traffic analysis, noise analysis, water supply analysis, etc.) will need to be prepared by a professional environmental consulting firm to ensure compliance with CEQA.
DSD has selected Environment Planning Development Solutions, Inc. (EPD Solutions) to provide environmental consulting services and has prepared a draft professional services agreement (Attachment B). EPD Solutions is a highly qualified firm, has recently completed comparable environmental work including EIRs, and is able to perform the scope of work (Attachment C) according to the schedule (Attachment D) and cost proposal (Attachment E). The expected cost of the proposed services is $322,455 and will take approximately 10–12 months to complete.
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The sole source selection of EPD Solutions is not only warranted but necessary due to their extensive knowledge in preparing the City's Environmental Impact Report (EIR) for the Transit Villages Specific Plan in 2022. Time is of the essence and the process of completing a formal request for proposal would significantly delay the process of completing the RHNA rezoning and could potentially result in not meeting the deadline imposed by the State. EPD's expertise and history with the City's EIR make their firm the ideal and essential choice to ensure effective and efficient provision of necessary services.
Approval of the sole source professional services agreement is exempt from environmental review under the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Section 15061(b)(3), which provides that CEQA applies only to projects which have the potential for causing a significant effect on the environment. There is no possibility that the approval of this sole source agreement may result in a significant effect on the environment.
ALTERNATIVES:
The City Council may elect not to approve the sole source agreement. However, doing so could result in the City not meeting the State-imposed deadline.
STRATEGIC PLAN:
This item is related to Policy 5.1.1 of the 2021–2029 Housing Element. The proposed rezoning implements Program 1.1-1, "RHNA Rezoning", of the 2021–2029 Housing Element.
SUBMITTED BY:
Brian Desatnik, Development Services Director
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz, Purchasing Manager
Tricia Munoz, Development Services Management Analyst
PREPARED BY:
Kevin Beery, Senior Planner
Redlands Regular meeting of 12-19-23 1366 of 1429
Fiscal Impact
Fiscal Year: 2023–2024
Revenue Generating: N
Appropriation Required Y/N: N
Amount: $322,455
Budgeted Y/N: Y
Account No.: 101164-6107
Discussion:
There is no impact to the General Fund as funding for the Redlands Housing Element Rezoning EIR has been included in the Development Services Planning Division (101164) Mid-Biennium Budget approved by City Council on November 7, 2023 (Agenda Item No. L.1.)
Attachments
Attachment A: Rezoning Sites Map
Attachment B: Professional Services Agreement
Attachment C: Scope of Work
Sole Source EPD HE Rezone EIR 2024
Redlands Regular meeting of 12-19-23 1367 of 1429
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This map was produced by the City of Redlands,
Geographic Information System.
The City of Redlands assumes no warranty or
legal responsibility for the information contained
on this map.
The data used to generate this map is dynamic
in nature, therefore the information shown may
or may not be the most current.
November 8, 2023
.CEQA Agreement For RHNA Rezoning Program Attachment A
Redlands Regular meeting of 12-19-23 1368 of 1429
W LUGONIA AVE E LUGONIA AVE
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Sites Inventory
OneStop.mxd
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Scale
This map was produced by the City of Redlands,
Geographic Information System.
The City of Redlands assumes no warranty or
legal responsibility for the information contained
on this map.
The data used to generate this map is dynamic
in nature, therefore the information shown may
or may not be the most current.
November 8, 2023
.CEQA Agreement For RHNA Rezoning Program Attachment A
Redlands Regular meeting of 12-19-23 1369 of 1429
1 I:\cmo\Agreements\Environmental Planning Development Solutions, Inc. (Housing Element EIR) FY22-0324.docx-ms
AGREEMENT TO PERFORM PROFESSIONAL SERVICES
This agreement for the provision of professional planning consulting services to prepare the Housing Element Rezone Environmental Impact Report (“Agreement”) is made and entered in this 19th day of December, 2023 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“City”) and Environment Planning Development Solutions, Inc., a California corporation. (“Consultant”). City and Consultant are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Consultant agree as follows:
ARTICLE 1 – ENGAGEMENT OF CONSULTANT
1.1 City hereby engages Consultant to provide professional planning consulting services to prepare the Housing Element Rezone Environmental Impact Report services for City (the “Services”).
1.2 The Services shall be performed by Consultant in a professional manner, and Consultant represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional consultants in the industry providing like and similar types of Services.
ARTICLE 2 – SERVICES OF CONSULTANT
2.1 The Services that Consultant shall perform are more particularly described in Exhibit “A,” titled “Scope of Services,” which is attached hereto and incorporated herein by this reference.
2.2 Consultant shall comply with applicable federal, state and local laws and regulations in the performance of this Agreement including, but not limited to, any applicable State prevailing wage laws.
ARTICLE 3 – RESPONSIBILITIES OF CITY
3.1 City designates Brian Desatnik, City’s Development Services Department Director, as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret, and define City’s policies and decisions with respect to performance of the Services.
ARTICLE 4 – PERFORMANCE OF SERVICES
4.1 Consultant shall perform and complete the Services in a prompt and diligent manner in accordance with the schedule set forth in Exhibit “B,” titled “Project Schedule,” which is attached hereto and incorporated herein by reference.
4.2 Consultant shall complete the Services by June 30, 2025, unless the Services are terminated earlier as provided for herein.
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4.3 If Consultant’s Services include deliverable electronic visual presentation materials, such materials shall be delivered in a form, and made available to City, consistent with City Council-adopted policy for the same. It shall be the obligation of Consultant to obtain a copy of such policy from City staff.
ARTICLE 5 – PAYMENTS TO CONSULTANT
5.1 Compensation:
Total compensation for Consultant’s performance of the Services shall not exceed the amount of three hundred twenty-two thousand four hundred fifty-five dollars ($322,455).
City shall pay Consultant on a time and materials basis up to the not to exceed amount in accordance with Exhibit “C,” titled “Compensation” which is attached hereto and incorporated herein by reference.
5.2 Consultant shall submit monthly invoices to City describing the Services performed during the preceding month. Consultant’s invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent and by whom, and a description of reimbursable expenses related to the Services. City shall pay Consultant no later than thirty (30) days after receipt and approval by City of Consultant’s invoice.
5.3 Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:
CITY: CONSULTANT:
Brian Desatnik Jeremy Krout
Development Services Director President/CEO
City of Redlands Environment Planning
35 Cajon Street, Suite 20 Development Solutions, Inc.
P.O. Box 3005 (mailing) 3333 Michelson Drive, Suite 500 Redlands, CA 92373 Irvine, CA 92612
[email protected] [email protected]
Phone: (909) 798-7555 Phone: (949) 794-1181
Redlands Regular meeting of 12-19-23 1371 of 1429
3 I:\cmo\Agreements\Environmental Planning Development Solutions, Inc. (Housing Element EIR) FY22-0324.docx-ms ARTICLE 6 – INSURANCE AND INDEMNIFICATION
6.1 The following insurance coverage required by this Agreement shall be maintained by Consultant for the duration of its performance of the Services. Consultant shall not perform any Services unless and until the required insurance listed below is obtained by Consultant.
Consultant shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. Insurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City.
A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Consultant is self-insured or exempt from the workers’ compensation laws of the State of California. Consultant shall execute and provide City with Exhibit “D,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.
B. Comprehensive General Liability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate, for public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.
C. Consultant shall secure and maintain professional liability insurance throughout the term of this Agreement in the amount of One Million Dollars ($1,000,000) per claim made.
D. Business Auto Liability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Consultant owned vehicles used in connection with Consultant’s provision of the Services, hired and non-owned vehicles, and employee non-ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or selfinsurance maintained by City.
E. Consultant is expressly prohibited from assigning or subcontracting any of the Services without the prior written consent of City. In the event of mutual agreement by the Parties to assign or subcontract a portion of the Services, Consultant shall add such assignee or subcontractor as an additional insured to the insurance policies required hereby and provide City with the insurance endorsements prior to any Services being performed by the assignee or subcontractor.
6.2 Consultant shall defend, indemnify, and hold harmless City and its elected and appointed officials, employees, and agents from and against any and all claims, losses or liability, including attorneys’ fees, arising from injury or death to persons or damage to property Redlands Regular meeting of 12-19-23 1372 of 1429
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ARTICLE 7 – CONFLICTS OF INTEREST
7.1 Consultant covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by the performance of Consultant’s Services. Consultant further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.
7.2 Consultant agrees it is not a designated employee within the meaning of the Political Reform Act because Consultant:
A. Does not make a governmental decision whether to:
(i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; (iii) authorize City to enter into, modify or renew a contract; (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof.
B. Does not serve in a staff capacity with City and in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City’s Conflict of Interest Code under Government Code section 87302.
7.3 In the event City determines that Consultant must disclose its financial interests, Consultant shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests, with the City Clerk’s office pursuant to the written instructions provided by the City Clerk.
ARTICLE 8 – GENERAL CONSIDERATIONS
8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys’ fees, including fees for the use of inhouse counsel by a Party.
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8.2 Consultant shall not assign any of the Services, except with the prior written approval of City and in strict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, result in City’s immediate termination of this Agreement.
8.3 Consultant is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any its agents shall have control over the conduct of Consultant or Consultant’s employees, except as herein set forth. Consultant shall supply all necessary tools and instrumentalities required to perform the Services. Assigned personnel employed by Consultant are for its account only, and in no event shall Consultant or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City. Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Consultant have any authority, express or implied, to bind City to any obligation.
8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less than five (5) days prior written notice to Consultant of City’s intent to terminate. If this Agreement is terminated by City, an adjustment to Consultant’s compensation shall be made, but (1) no amount shall be allowed for anticipated profit or unperformed Services, and (2) any payment due Consultant at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Consultant. Upon receipt of a termination notice, Consultant shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related data, design calculations, drawings, specifications, reports, estimates, summaries and such other information and materials as may have been accumulated by Consultant in performing the Services. Consultant shall be compensated on a pro-rata basis for Services completed up to the date of termination.
8.5 Consultant shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Consultant.
8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein, any amendment to this Agreement shall be in writing, approved by City and signed by City and Consultant.
8.7 This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in connection with this Agreement shall be tried and Redlands Regular meeting of 12-19-23 1374 of 1429
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8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.
IN WITNESS WHEREOF, duly authorized representatives of City and Consultant have signed in confirmation of this Agreement.
CITY OF REDLANDS ENVIRONMENTAL PLANNING
DEVELOPMENT SOLUTIONS, INC.
By: ___________________________ By: _________________________ Eddie Tejeda, Mayor Jeremy Krout, President/CEO
ATTEST:
___________________________
Jeanne Donaldson, City Clerk
Redlands Regular meeting of 12-19-23 1375 of 1429
7 I:\cmo\Agreements\Environmental Planning Development Solutions, Inc. (Housing Element EIR) FY22-0324.docx-ms EXHIBIT "A"
SCOPE OF SERVICES
A supplemental program-level EIR will be prepared to tier from the 2035 General Plan EIR. CEQA dictates when a supplemental or when a subsequent EIR is required for changes to a project that was previously analyzed under CEQA. Once a project has been approved based on a CEQA analysis contained in an EIR, or even in a negative declaration and the EIR or negative declaration is no longer subject to challenge.
CEQA Section 21166 provides that "no subsequent or supplemental environmental impact report shall be required by the lead agency or any responsible agency" unless one of three circumstances apply: 1) substantial changes to the approved project will require major revisions to the certified EIR 2) substantial changes occur with respect to the circumstances under which the approved project is being undertaken will require major revisions to the certified EIR, or 3) new information, that was not known and could not have been known at the time the EIR for the approved project was certified becomes available. For the City or Redlands, an in-depth review has already occurred in 2017 and the time for challenging the sufficiency of the 2035 General Plan Update Certified EIR has expired (CEQA § 21167, subd. (c)).
As discussed with the City, a program-level Supplemental EIR will be prepared for the proposed project.
The Supplemental EIR will tier off the General Plan EIR and will focus on certain impact areas that require more detailed analysis. The Supplemental EIR will be structured to take full advantage of CEQA’s tiering and streamlining provision and provide for expedited and limited, if any CEQA analysis for future conforming projects.
SCOPE OF WORK
The following tasks are proposed to complete the environmental documentation for the RHNA Rezone project. In the sections that follow, more details are provided regarding how each task will be accomplished, which team members will be responsible for each task, and the work products that will be produced. • Task 1. Project Initiation, Background Research, and Initiate Technical Studies • Task 2. Preparation of CEQA Project Description
• Task 3. Technical Studies
• Task 4. Initial Study, Notice of Preparation, and Scoping Meeting • Task 5. Administrative Draft EIR
• Task 6. Public Review Draft EIR, Notice of Availability, and Notice of Completion • Task 7. Final EIR, Mitigation Monitoring & Reporting Program, Response to Comments, Statement of Overriding Considerations, and Notice of Determination • Task 8. Project Management and Meetings
• Task 9. Hearings
The following scope of services details the process that EPD proposes to use to efficiently produce a reliable, quality, and defensible EIR for the City of Redlands. This scope of work considers and relies upon the 2035 General Plan EIR and technical studies, where appropriate.
Redlands Regular meeting of 12-19-23 1376 of 1429
8 I:\cmo\Agreements\Environmental Planning Development Solutions, Inc. (Housing Element EIR) FY22-0324.docx-ms TASK 1. PROJECT INITIATION, BACKGROUND RESEARCH,
INITIATE CEQA TECHNICAL STUDIES
1.1 Project Initiation Meeting
As a first step in project implementation, EPD will schedule a kick-off meeting with City staff within two weeks of Notice to Proceed. EPD representatives (Konnie Dobreva, Meaghan Truman, Meghan Macias), Fuscoe Engineering, and Urban Crossroads will attend the meeting, along with City staff and Best Best & Krieger staff. EPD will coordinate with City staff and the consultant team to complete the following tasks, some of which have been initiated in order to prepare this scope of work:
1. Clarify roles and responsibilities, establish communication protocols, and confirm project objectives;
2. Obtain any available background information on the project, Redlands Housing Element, existing relevant technical studies, and any other pertinent information;
3. Discuss parameters of project alternatives, as required for the EIR analysis;
4. Confirm the adequacy of projects used for cumulative analysis;
5. Discuss the adequacy of existing technical studies and the general scope of technical studies required of the EPD team; and
6. Refine the EIR preparation schedule as needed.
1.2 Background Research
With the input received during the project initiation meeting in mind, EPD will conduct a more refined review of the certified 2035 General Plan EIR and its supporting technical studies to refine the scope of work for the CEQA approach and to identity additional data needs.
EPD will also update the project schedule and any other assumptions made herein and submit it to City staff for approval.
EPD will perform a detailed review of the existing conditions analysis, documentation from community outreach, land use planning efforts, and available analysis for the Redlands Housing Element to gain a solid understanding of the work accomplished to date.
1.3 Initiate Technical Studies
Furthermore, once the geographic area of the RHNA rezone sites is finalized, any technical studies that can be kicked off, such as the noise measurements, water supply assessment, and Cultural and Paleontological Resources Report outlined in Task 3, will be initiated.
Deliverables:
▪ Kick-off meeting notes with updates to project assumptions, needs and recommendations, if needed, in a memorandum form.
▪ Background research.
▪ Refined project schedule.
Redlands Regular meeting of 12-19-23 1377 of 1429
9 I:\cmo\Agreements\Environmental Planning Development Solutions, Inc. (Housing Element EIR) FY22-0324.docx-ms ▪ Identification of additional data requirements.
▪ Bi-weekly conference calls with City’s project team.
TASK 2. PREPARATION OF CEQA PROJECT DESCRIPTION
The next critical step in the EIR and technical study preparation process is the finalization of the CEQA project description. Successful CEQA compliance requires a clear definition of the project and its components. The project description will be revised to ensure it is complete, comprehensive, and finite in order to analyze the impacts accurately and fully.
As appropriate, the EPD team will confer with City staff to discuss the potential environmental impacts of the proposed project. This process will be aided, simplified, and enhanced by the EPD team’s alreadyextensive knowledge of Housing Elements and how environmental conditions can impact a project area and how CEQA can be streamlined in the future.
EPD will submit a draft of the revised Project Description to the City for confirmation that the scope of analysis for the EIR is accurate and complete. Revisions will be made as directed by the City.
Deliverable:
▪ CEQA Project Description
▪ Participation at biweekly conference calls with City staff, including meeting preparation and follow-up.
TASK 3. TECHNICAL STUDIES
As part of this proposal, the EPD team intends to prepare the technical studies listed below. Based on an initial review of the existing 2035 General Plan EIR and technical studies and conversations with City Staff, although programmatic, the technical studies need to be at a sufficient level of detail in order to allow future development projects to tier off the Program EIR’s analysis.
This scope of work includes the following technical studies:
▪ Vehicle Miles Traveled Analysis (EPD Solutions)
▪ Roadway Volume Forecasting (EPD Solutions)
▪ Air Quality Impact Analysis & Greenhouse Gas Analysis (Urban Crossroads) ▪ Roadway Noise Impact Analysis (Urban Crossroads)
▪ Energy Analysis (Urban Crossroads)
▪ Land Evaluation & Site Assessment (EPD Solutions)
▪ Water Supply Assessment- OPTIONAL (Fuscoe Engineering) ▪ Sewer Assessment- OPTIONAL (Fuscoe Engineering)
▪ Water Assessment- OPTIONAL (Fuscoe Engineering)
A summary of the scope for proposed studies is provided, as follows:
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3.1 Vehicle Miles Traveled Analysis
EPD understands that the project would change the zoning on 24 parcels throughout the City to allow for various housing types. The change to residential land use on these parcels would affect the vehicle miles traveled (VMT) for each individual parcel as well as for the City as a whole. EPD proposes to use the San Bernardino Transportation Analysis Model (SBTAM) to evaluate the proposed rezone according to the following scope of work:
1. Vehicle Miles Traveled (VMT) Analysis SBTAM Model Runs EPD will evaluate modify the socioeconomic data for each affected traffic analysis zone (TAZ) to remove the existing land use in the model and replace the land use with the proposed residential intensity. EPD will also evaluate the SBTAM routes to determine whether they are an accurate depiction of access to each affected zone and will modify as necessary to realistically model the proposed conditions. Two full SBTAM model runs will be prepared to evaluate the project in the 2016 base year and 2040 cumulative year. The following model runs will be required to evaluate the project and the specific plan:
• 2016 with Proposed Project
• 2040 with Proposed Project
EPD has the output data for the 2016 and 2040 base model runs and therefore would not need to run the baseline scenarios. Existing (2022), VMT data will be extrapolated from the 2016 and 2040 model runs.
2. Project VMT Analysis
The model output files will be post-processed to calculate the VMT per service population (VMT/SP) for the following scenarios:
• 2016 VMT/SP without Project
• 2016 VMT/SP with Proposed Project
• 2040 VMT/SP without Project
• 2040 VMT/SP with Proposed Project
The VMT/SP will be reported for each TAZ that contains a rezoned parcel. In addition, the Citywide VMT/SP will be reported for the without and with project conditions to identify the change in Citywide VMT/SP from project implementation. The project would result in a significant impact if the VMT/SP for any zone or for the City as a whole exceeds 15% below the existing VMT/SP for the County of San Bernardino.
The project’s effect on VMT will also be evaluated using the link-level boundary VMT/SP within the City of Redlands. The project would have a significant impact if the link-level boundary VMT/SP within the City increases under the plus project condition compared to the no project condition.
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3. VMT Mitigation
EPD will evaluate individual parcels which exceed the 15% below the existing VMT/SP for the County to identify potential VMT mitigation. The City’s VMT guidelines include screening thresholds to identify projects that would have a less than significant impact on VMT. The thresholds include the following small project screening thresholds:
- Single Family Residential projects of 167 DU or less
- Multifamily residential (low-rise) of 232 DU or less
- Multifamily residential (mid-rise) of 299 DU or less
Individual projects that are implemented under the proposed rezone that meet the above screening criteria would be considered to have a less than significant impact on VMT, even if the project zone is considered a high-VMT zone. Mitigation measures applicable to residential projects will be identified for future projects in high-VMT zones that do not meet the above screening criteria.
4. Documentation of Analysis and Findings
EPD will prepare a written report that documents all modifications to the SBTAM model, model output, any identified VMT impacts and proposed screening or mitigation measures. The report will include VMT maps showing low VMT areas for 2016 and 2040 conditions with the proposed rezone. EPD staff will attend two meetings to discuss the findings of the VMT analysis and will prepare one revision to the VMT analysis documentation in response to City comments.
3.2 Roadway Volume Forecasting
EPD Solutions will forecast future roadway volumes surrounding the RHNA rezone sites in support of the Roadway Noise Impact Analysis. EPD will forecast future traffic growth associated with the RHNA rezone using the SBTAM output from the VMT Analysis, included in Task 3.2, and apply it to existing 2015 counts.
3.3 Air Quality Impact Analysis & Greenhouse Gas Analysis Urban Crossroads will perform the Air Quality Impact and Greenhouse Gas Analysis for the project.
Modeling outputs will be provided and incorporated into the appropriate EIR sections.
Air Quality Impact Analysis
▪ Evaluate the existing conditions of the project study area; this will include gathering background air quality data, local wind patterns in the study area and identifying applicable rules, plans and thresholds of significance.
▪ Qualitatively evaluate construction-related emissions and associated impacts. ▪ Evaluate operational emissions for the proposed project, based upon trip generation projections provided as part of the traffic study. In addition, emissions from other operational sources such as heaters, air conditioners, water heaters, consumer products, cargo handling equipment (CHE), and lawn care equipment will also be considered.
▪ A screening-level carbon monoxide (CO) Hotspot analysis of future conditions at key intersections located in the project study area will be prepared. It is anticipated that a Redlands Regular meeting of 12-19-23 1380 of 1429
12 I:\cmo\Agreements\Environmental Planning Development Solutions, Inc. (Housing Element EIR) FY22-0324.docx-ms qualitative discussion on CO Hotspot potential and rationale as to why more detailed modeling of CO Hotspot analysis is not required.
▪ Provide qualitative discussion on the applicability of localized emissions thresholds. ▪ Evaluate potential odor impacts resulting from the proposed project. Identify applicable mitigation measures and regulatory requirements that the project must comply with to minimize odors. For purposes of this evaluation a qualitative assessment of odors and odor controls is expected. ▪ Qualitatively discuss cumulative impacts within the context of planned and foreseeable projects for short- term construction and long-term operational activity. A “list” approach per CEQA will be utilized when discussing cumulative impacts using the list of cumulative projects identified in the traffic report. Since the basin is in non-attainment the determination of significance will likely be based on whether or not the Project results in a substantial incremental increase. ▪ Identify and recommended mitigation measures that are feasible to implement and that will reduce any potential impacts to the maximum extent possible. Prepare an air quality report that incorporates the findings and all supporting calculations.
▪ Revise the air quality study based on one round of comments provided by the City.
GHG Analysis
▪ Evaluate applicable federal and state regulatory requirements (i.e., AB32, SCAQMD, CARB thresholds). Qualitatively discuss the effects of GHG emissions on regional air quality. ▪ Review the City of Redlands Climate Action Plan (CAP), applicable GHG inventory, targets, gap analysis, reduction strategies. Based on a review of the City of Redlands CAP an appropriate project- level threshold will be utilized.
▪ Qualitatively discuss construction-related GHG emissions that may be generated as a result of buildout of the RHNA rezone sites.
▪ Quantitatively evaluate operational emissions for the proposed project, based upon land use and trip generation projections provided by the City. It is anticipated that the SCAQMD-approved California Emissions Estimator Model (CalEEMod) will be utilized for emissions quantification.
The scope of work assumes up to 2 operational modeling scenarios will be prepared, which may include an existing conditions and future year analysis scenario. ▪ Identify recommended mitigation measures that will reduce any potential impacts to the maximum extent possible.
▪ Prepare a greenhouse gas emissions report documenting the results of the study. The report will summarize the results of the previous work tasks and define appropriate and feasible mitigation packages to address any significant impacts related to climate change found in the analysis.
▪ Prepare modeling outputs to incorporate as an appendix to the EIR.
3.4 Energy Analysis
▪ Identify applicable local, state, and federal energy regulations and programs applicable to the Project. ▪ Quantify direct and indirect electricity energy consumption from the project. ▪ Quantify natural gas energy consumption from the project. ▪ Identify transportation fuels supply, demand, consumption, and infrastructure. ▪ Identify Energy Efficiency features of the project, including but not limited to the use of renewable energy requirements, and reduced energy demand through the reduction of potable water usage.
Redlands Regular meeting of 12-19-23 1381 of 1429
13 I:\cmo\Agreements\Environmental Planning Development Solutions, Inc. (Housing Element EIR) FY22-0324.docx-ms ▪ The project’s impacts based on the State CEQA Guidelines Appendix F and provide mitigation measures (if necessary) to reduce impacts to the maximum extent possible. ▪ Provide an energy analysis summary and tables for inclusion in an “Energy Resources” chapter in the EIR based on the pending CEQA Guidelines Update.
3.5 Roadway Noise Impact Analysis
Urban Crossroads will assist with evaluating the roadway noise impacts of the project as detailed in the following scope. Modeling outputs will be provided and incorporated into the appropriate EIR sections.
Existing Conditions:
▪ Identify and review applicable, Federal, State, and Local Noise criteria. This includes the City of Redlands Noise Element and Municipal Code to determine appropriate noise standards and significance criteria.
▪ Collect long-term 24-hour ambient noise level measurements in the Project study area at up to 12 locations to quantify the existing noise environment. All noise level measurement equipment will satisfy American National Standards Institute standard specifications for sound level meters ANSI S1.4- 2014/IEC 61672-1:2013. The noise level measurements will be collected consistent with the criteria outlined in the City’s Municipal Code. Briefly describe the ambient noise conditions in the Project study area.
▪ Develop an existing conditions noise prediction model representing the existing roadway network facilities, and special noise generators. The existing conditions noise model will be based on the existing noise measurements and used to calculate the existing noise contours for roadway segments / noise receiver locations throughout the Project study area. ▪ Calculate the off-site traffic noise contour boundaries for the baseline (existing) conditions, opening year and future conditions on up to twenty study area roadway segments. Calculate the future Project contributions by comparing the "with" and "without" Project noise contours on the study area roadways for the proposed project. Determine if the Project will create a significant noise impact on any analyzed roadway segments.
▪ Summarize the results of the study in a roadway noise impact analysis report addressing the potential impacts associated with the Project and provide the appropriate measures to reduce the impacts to levels of less than significant.
3.6 Land Evaluation and Site Assessment Model
EPD will prepare a Land Evaluation and Site Assessment (LESA) Model in order to determine the significance level of the potential conversion of Prime Farmland associated with development of the RHNA rezone sites. The LESA Model is a point-based approach for rating the relative importance of agricultural land resources based upon specific measurable features. The model will help determine the long-term viability of the existing agricultural production that is intended to be converted to residential uses. In support of the LESA Model, EPD will consult with local water suppliers and utilize the U.S.
Department of Agriculture’s soil mapping database and GIS to determine the suitability of the approximately 43 acres of Prime Farmland to long-term agricultural production.
3.7 Water Supply Assessment- OPTIONAL
A Water Supply Assessment (WSA) will be prepared for the City of Redlands Project to ensure compliance with the City of Redlands Municipal Utilities Department and Engineering Department Redlands Regular meeting of 12-19-23 1382 of 1429
14 I:\cmo\Agreements\Environmental Planning Development Solutions, Inc. (Housing Element EIR) FY22-0324.docx-ms standards, applicable sections of the Public Resources Code, and the California Water Code as referenced in Senate Bills 610 and 221 of 2001. Water demands associated with the net increase in water demands for the proposed rezoning will be calculated and compared to local and regional water supply projections.
The WSA will highlight the ability of the water provider to supply water to the proposed rezoning in addition to other current and future water demands of the service area in normal, single dry and multiple dry year scenarios for 20 years. The report will include coordination and review with the City of Redlands (retailer) as well as the San Bernardino Valley Municipal Water District (wholesaler).
In the event the RHNA rezoning project estimated water demands exceed the Urban Water Management Plan demands, FEI staff will prepare a brief technical memorandum identifying the issue and submit to EPD and City staff for discussion and guidance. The memo will include brief options on how to proceed forward and will require a City recommendation on how to move forward.
3.8 Sewer Assessment- OPTIONAL
Evaluate the impacts of increased sewer demands associated with the RHNA rezoning project by calculating existing and proposed sewer demands and compare against available capacity within the existing sewer system. In addition, compare capacity against future buildout scenarios associated with the most current General Plan and approved Specific Plans. In coordination with Public Works, identify potential impacts and identify recommendations for future CIP and master planning efforts.
Note: Sewer Assessment Task does not include any hydraulic modeling. The Public Works Department would be responsible for any hydraulic modeling for their city-wide or regional sewer system hydraulic model.
3.9 Water Assessment- OPTIONAL
Evaluate the impacts of increased water demands associated with the RHNA rezoning project by calculating existing and proposed water demands and compare against available capacity within the existing water system. In addition, compare capacity against future buildout scenarios associated with the most current General Plan and approved Specific Plans. In coordination with Public Works, identify potential impacts and identify recommendations for future CIP and master planning efforts.
Note: Water Assessment Task does not include any hydraulic modeling. The Public Works Department would be responsible for any hydraulic modeling for their city-wide or regional water system hydraulic model.
TASK 4. INITIAL STUDY/ NOTICE OF PREPARATION/SCOPING MEETING Initial Study
Within 45 days of authorization to proceed, and assuming the project description has been defined, EPD will prepare a draft IS/NOP, in compliance with CEQA requirements, for City review and comment. The IS/NOP will include, in addition to the Project Description described earlier, a location map showing the project site, site photos, project plans, zoning and land use Redlands Regular meeting of 12-19-23 1383 of 1429
15 I:\cmo\Agreements\Environmental Planning Development Solutions, Inc. (Housing Element EIR) FY22-0324.docx-ms maps, and other explanatory exhibits, as well as a discussion of the probable environmental effects that have been identified.
EPD’s experience with Redlands projects, the environmental review process in general, and local and regional environmental conditions, will bring efficiency that will ultimately result in a smoother EIR process, starting with the IS/NOP. The IS/NOP will include a completed environmental checklist form, including written explanations to all checklist questions. The checklist used may be provided by City staff, or, alternatively, the standard checklist found in Appendix G of the CEQA Guidelines may be used.
The EPD team will use existing information to the greatest extent possible. EPD proposes to use an expanded IS/NOP to eliminate or “scope out” non-significant environmental issues from further consideration. By fully addressing some environmental effects in the IS, the EIR will focus on those impacts that could be significant and unavoidable, or for which substantial analysis and/or mitigation measures are required. Based on discussions with City Staff and in order to streamline the EIR, the IS would include certain topics that require program-level mitigation measures for future projects. Potential sections that could be screened out of the EIR include Biological Resources, Cultural Resources, Geology & Soils, Hazards & Hazardous Materials, Hydrology & Water Quality, Population & Housing, Recreation, and Wildfire. The resulting IS/NOP would be made a part of the EIR by incorporating the document as an appendix. For those environmental impact areas where significant impacts are expected, discussion in the IS/NOP will be limited; detailed environmental analysis will be reserved for the EIR phase.
Notice of Preparation
Following City review of the draft IS/NOP, a final copy of the document will be prepared. Upon City approval of the IS/NOP, copies will be distributed via U.S. mail per CEQA requirements.
Included in the mailing will be a Notice of Completion (NOC). It is expected that the City will provide a mailing list of addresses. Required copies to the State Clearinghouse (SCH) are included in the Deliverables listed below. Issuance of the IS/NOP begins a 30-day review period.
Scoping Meeting
During this 30-day period, the City should schedule a Scoping Meeting. Two EPD staff members will attend the Scoping Meeting and take note of comments received. Comments will be summarized in text form and submitted to the City. EPD will also assist the City to prepare the PowerPoint presentation and handout materials for the scoping meeting.
Deliverables:
▪ Public Review Initial Study/NOP (10 printed copied with the appendices for the City’s use; 10 CDs; electronic copies in Word and PDF and Website ready PDF) ▪ Notice of Completion (1 electronic copy)
▪ Notice of Availability and Distribution List (1 electronic copy) ▪ Copies of the certified mail receipts
Redlands Regular meeting of 12-19-23 1384 of 1429
16 I:\cmo\Agreements\Environmental Planning Development Solutions, Inc. (Housing Element EIR) FY22-0324.docx-ms TASK 5. ADMINISTRATIVE DRAFT EIR
Supplemental Program EIR
As discussed in the Project Understanding, we believe that a Supplemental Program EIR (Program EIR) is best suited for the proposed RHNA Rezone because it allows the City of Redlands as the Lead Agency, to consider broad policy alternatives and program-wide mitigation measures. It also provides land use flexibility, while still providing effective mitigation for future projects. The Program EIR will outline requirements for subsequent development including appropriate site-specific technical studies and/or investigations. Mitigation will also identify performance standards when detailed project information is unavailable. Appropriate structuring of the Program EIR will limit the scope of CEQA documentation and expedite processing for future projects. The Program EIR will outline requirements for subsequent projects, including site-specific technical reports at the time of individual project applications.
5.1 Administrative Draft EIR
EPD will prepare an Administrative Draft EIR for the City’s review. The following paragraphs discuss the sections of a Draft EIR:
Chapter 1. Executive Summary: This section will consist of a concise summary of the information presented in the main body of the EIR:
▪ a brief project description;
▪ a tabular summary of findings regarding project and cumulative impacts, mitigation measures, and any unavoidable significant impacts;
▪ a summary of discretionary approvals required for the project; ▪ a brief description of the alternatives considered, noting which one was considered the environmentally superior alternative; and
▪ areas of controversy and issues to be resolved.
Chapter 2. Introduction. This section is intended as a convenience to the reader who is not familiar with CEQA, EIRs, or the environmental review process. The purpose and standards of adequacy for an EIR will be defined, a discussion of the environmental review process for this project will be presented, and characteristics of an EIR and the reasons for preparing an EIR for this project will be described.
Chapter 3. Project Description. The project will be identified, along with the project objectives from the standpoint of the City of Redlands. A statement of project objectives is also included in the Project Description.
Project objectives identify the underlying purpose of the proposed project. The statement of project objectives helps a lead agency develop a reasonable range of alternatives to evaluate in an EIR and aids in the preparation of Findings of Fact and a Statement of Overriding Considerations, if necessary. The Project Description should be complete by the end of Task 1; however, minor changes may be made during EIR preparation.
Redlands Regular meeting of 12-19-23 1385 of 1429
17 I:\cmo\Agreements\Environmental Planning Development Solutions, Inc. (Housing Element EIR) FY22-0324.docx-ms Chapter 4. Environmental Setting. The environmental setting for each RHNA Rezone site will be defined for each environmental topic area included in the Draft EIR. This section will provide a summary of existing uses, General Plan designations, and zoning for each site.
Chapter 5. Environmental Impacts and Mitigation Measures. The environmental setting section includes an overview of the general setting of the environment in the vicinity of the project site and identifies the related projects used in the cumulative impacts analysis. The impacts and mitigation measures part of this chapter includes an analysis of the topical environmental issue areas. In each analysis section, EPD will identify applicable Project Design Features; Standard Conditions of Development; and Existing Plans, Programs, and Policies that reduce environmental impacts. For each significant adverse impact that remains, CEQA requires that an EIR discuss feasible mitigation measures to avoid or substantially reduce the project’s significant adverse environmental effect. Drafting effective mitigation measures involves clearly explaining the mitigation measure’s objectives and implementation – specifically, how the mitigation measure will be put into action, who is responsible for its implementation, where it will occur, and when it will occur.
Each environmental issue will include the following sub-sections:
▪ Introduction identifying the primary documents used in the preparation of the section and any other pertinent information.
▪ Existing Conditions section identifying and describing the existing physical environmental conditions that exist at the time the Notice of Preparation is published, and which constitutes the baseline physical conditions that assist in determining the significance of an impact. ▪ Thresholds of Significance as adopted by the City.
▪ Project Impacts describes environmental changes to the existing physical conditions that may occur if the proposed project is implemented and evaluates these changes with respect to the thresholds of significance. In addition, this section would include any Project Design Features proposed to reduce potentially significantimpacts.
▪ Cumulative Impacts describes the potential changes in the environmental conditions that result from the incremental impact of the proposed project added to closely related past, present, and probable future projects.
▪ Mitigation Measures are those specific measures that may be required of the project by the Lead Agency in order to: 1) avoid an impact; 2) minimize an impact; 3) rectify an impact by restoration; 4) reduce or eliminate an impact over time by preservation and maintenance operations; or 5) compensate for the impact by replacing or providing substitute resources. ▪ Level of Significance after Mitigation describes the level of impact significance remaining after mitigation measures have been implemented.
Less Than Significant Issues: Based on the Initial Study and the 2035 General Plan EIR, the following topic areas will likely not be evaluated in the Program EIR: Forestry; Biological Resources; Geology and Soils; Hazards; Hydrology and Water Quality; Mineral Resources; Recreation; and Wildfire.
Potentially Significant Issues: The Administrative Draft EIR will be comprehensive, accurate, objective, and will fully comply with CEQA and all applicable guidance and procedures established by the City of Redlands. The EIR will include an analysis section for each Environmental Checklist impact resource Redlands Regular meeting of 12-19-23 1386 of 1429
18 I:\cmo\Agreements\Environmental Planning Development Solutions, Inc. (Housing Element EIR) FY22-0324.docx-ms topic that was determined by the Initial Study to be potentially impacted by implementation of the proposed Project.
Of the topic areas, the Initial Study has also narrowed the required EIR analysis by describing how specific topic area criteria listed on the CEQA Appendix G Checklist would not be impacted by implementation of the Project; thus, eliminating some issues related to the topics above, from discussion in the body of the EIR.
Each topic section that may be potentially impacted by the proposed Project would be evaluated in the Administrative Draft EIR, which would include a description of the existing conditions, evaluation of potential environmental impacts including temporary (construction-related) and long-term (operational) impacts, and identification of mitigation measures, as necessary.
The scope of analysis for each environmental issue area that would be included in the EIR, as scoped in the Initial Study, is described below:
Aesthetics: Section 3.1, Aesthetics of the 2035 General Plan EIR was considered less than significant.
One primary goal of the 2035 General Plan is to encourage future development within the core areas of the city and preserve the agricultural and open space land around the periphery of the city. The Draft EIR will analyze the potential aesthetics impact related to the increased residential densities from the proposed project. This section of the EIR will look at the aesthetic impacts, and the relationship to the agricultural resources that could be converted through the RHNA rezone.
Agricultural Resources: Per EPD’s discussion with the City of Redlands staff, approximately 43 acres of Prime Farmland would be rezoned to residential as part of the project. As a portion of the farmland is currently in production, the EIR will discuss potential impacts related to the conversion of farmland to non- agricultural uses and the loss of Prime Farmland based on eventual residential development on the sites. The 2035 General Plan EIR Section 3.2, Agricultural Resources, found that buildout of the General Plan would result in significant and unavoidable impacts related to conversion of Important Farmland. In support of the EIR Section, EPD will prepare a LESA model, as further discussed in Task 3.8.
Air Quality: As described Task 3.3, new air quality analysis will be conducted, pursuant requirements of CEQA, and based on the intensity of development ultimately identified in the RHNA rezone. Air quality was previously-identified as a significant and unavoidable impact in Section 3.3, Air Quality of 2035 General Plan EIR. This section of EIR will establish performance standards for future residential developments, including thresholds for future analysis and structural mitigations such as setbacks and air filtration systems. These performance standards, project design features and mitigation measures have been proven to adequately mitigate impacts to sensitive uses within proximity to freeways and railway; a health risk assessment will not be required and is not proposed as part of this scope of work. The air quality analysis will be summarized in the EIR.
Energy: The EIR section will be supported by the energy analysis prepared as part of Task 3.5. This section will analyze the potential energy usage associated with future residential developments within the RHNA rezone sites. Impacts are expected to be less than significant.
Greenhouse Gas Emissions: As described above, new greenhouse gas analysis will be conducted and will be evaluated against the City’s CAP. A summary of the GHG analysis will be included in the EIR to evaluate the potential impacts associated with the project’s generation of GHG emissions during Redlands Regular meeting of 12-19-23 1387 of 1429
19 I:\cmo\Agreements\Environmental Planning Development Solutions, Inc. (Housing Element EIR) FY22-0324.docx-ms construction and operational activities, including: construction, area sources, mobile sources, energy consumption (electricity and natural gas), water consumption, and solid waste generation. Mitigation measures will be identified, if necessary, beyond those in Section 3.5 of the 2035 General Plan EIR, to reduce GHG emissions to a less than significant level.
Hydrology & Water Quality: The 2035 General Plan Update EIR found all future overall impacts to be less than significant. However, multiple RHNA rezone sites are located within the 100-year floodplain.
Multi- family residential uses could be permitted in these areas per the 2035 General Plan with a special permit for development in areas of special flood hazards (RMC Chapter 15.32). The 2035 General Plan and EIR include policies that further reduce potential impacts. This scope of work assumes upon implementation of regulatory requirements and General Plan goals and policies, and performance standards, buildout of the RHNA rezone sites would not result in significant impacts related to flood hazards.
Land Use and Planning: The proposed project would rezone 126.2 acres to various residential densities and would require zone changes and General Plan Amendments. Potential impacts related to conflicts with policies that avoid environmental effects will be evaluated in the EIR. A list of relevant policies would be developed along with a corresponding description of the project’s consistency or inconsistency with the policy, and if the project would conflict with a plan or policy that was adopted to avoid or reduce an environmental effect.
Noise: Ambient noise in the vicinity of the RHNA rezone sites is largely associated with transportation noise generated by roadways, freeways, rails lines and existing land uses. Implementation of the proposed project could result in an increase in noise levels in and surrounding the sites during construction as well as during project operations. Additionally, potential vibration impacts on the immediate surrounding land uses may occur during project construction from the operation of heavy-duty construction equipment. As described above, a roadway noise analysis will be prepared to ensure complete CEQA compliance. Upon approval by the City, the EIR will summarize the noise analysis to describe existing noise conditions. It will also identify typical noise and vibration levels that would be generated from construction activities based on the types of construction equipment that would be used and its closest distance a structure or sensitive receptor that could be impacted. Mitigation measures, if necessary, would be provided to reduce any potential significant impacts.
Regarding operational noise, the analysis will identify the noise from vehicular traffic, onsite activities, equipment, and mitigation and performance standards will be included, as necessary, to reduce potential noise impacts to a less than significant level. The Program EIR will include appropriate performance standards and mitigation measures to streamline future environmental review.
Population and Housing: This section of the EIR will compare the RHNA rezone to the 2035 General Plan projections and will evaluate whether the project’s potential population growth is unplanned.
Population and housing growth that is planned, would not be considered significant. As the project would result in zone changes and General Plan Amendments to increase overall residential capacity in the City of Redlands, the EIR will consider whether the potential population growth associated with the RHNA rezone is significant compared to projections from SCAG.
Redlands Regular meeting of 12-19-23 1388 of 1429
20 I:\cmo\Agreements\Environmental Planning Development Solutions, Inc. (Housing Element EIR) FY22-0324.docx-ms Public Services: This section of the EIR will analyze potential impacts to existing service levels and response times for police and fire related to the population increase associated with the project. The EIR section will provide a detailed analysis of current response times and whether police and fire services within the city would need to construct new facilities in order to maintain adequate response times.
Transportation: This EIR section will summarize the VMT analysis (Task 3.1) and provide a description of existing traffic and circulation conditions within the project area, describe the number of operational vehicular trips that are anticipated to be generated by the proposed RHNA rezone. In addition, the EIR will include identification and analysis of transit services and pedestrian and bicycle facilities in the project vicinity. Section 3.15, Transportation, was considered a significant and unavoidable impact in the 2035 General Plan EIR, including sections of freeways and the intersection of Orange St./Lugonia Ave. (under Caltrans jurisdiction) in the downtown village area. Per updates to the CEQA Guidelines, level of service is no longer considered an environmental impact and will not be analyzed in the EIR.
Tribal Cultural Resources: The City of Redlands, as the Lead Agency, will initiate the SB 18 notification process and the subsequent AB 52 consultation process. EPD and MCC will assist the City by providing exhibits, maps, or graphics where pertinent to assist in the evaluation process and provide the EIR reader a clearer understanding or explanation of the analysis. EPD will help staff with identifying and/or refining any necessary performance standards or mitigation measures that would need to be incorporated into subsequent construction phases of individual projects.
Utilities: The 2035 General Plan EIR concluded that upon implementation of regulatory requirements and General Plan goals and policies, buildout of the General Plan would not result in significant impacts related to public services and facilities. As higher density residential development is proposed compared to the 2035 General Plan EIR, the addition of residential uses would incrementally increase demand for utilities and service systems, including water supply, wastewater disposal, and solid waste disposal. The EIR would evaluate the capacity of existing utilities serving the various project sites to serve build-out of the proposed RHNA growth, with an emphasis upon water and sewer service. The EIR will describe any needed improvements, capacity restrictions, and the development fee mechanisms that fund improvements or capacity enhancements to accommodate growth. In addition, the analysis would determine if the project would necessitate the need for new or physically altered facilities, the construction of which could cause significant environmental impacts. As described in Task 3.7, a Water Supply Assessment will be prepared to analyze the increase in demand for water resources based on increased population growth and residential densities.
Chapter 6. Other CEQA Considerations. This chapter summarizes those environmental effects that are found to be less-than-significant and those which are deemed significant and unavoidable. This section also includes other EIR sections mandated by CEQA, including a discussion of irreversible impacts, significant cumulative impacts, and growth inducement resulting from the project.
Chapter 7. Alternatives. The project alternatives section includes a range of alternatives to be analyzed that meet project objectives; are feasible on an economic, legal, and regulatory basis; and would avoid or substantially lessen at least one significant impact of the project. The EPD team has estimated analysis of up to three (3) alternatives in addition to the “No Project” alternative in the Administrative Draft EIR.
These alternatives would be developed as part of the preparation of the Administrative Draft EIR. The Administrative Draft EIR will include a discussion of the environmental impacts associated with Redlands Regular meeting of 12-19-23 1389 of 1429
21 I:\cmo\Agreements\Environmental Planning Development Solutions, Inc. (Housing Element EIR) FY22-0324.docx-ms each alternative and compare the impacts with those identified for the proposed project. In addition, a summary matrix that presents and contrasts the environmental effects of each alternative as compared to the proposed project will be prepared.
Chapter 8. Organizations and Persons Consulted and List of Preparers. This section lists the organizations and persons consulted during the preparation of the EIR and lists the individuals who contributed to the preparation of the EIR.
Technical Appendix. The technical appendix will include the IS/NOP and the technical studies used in the preparation of the EIR. This may be included as one or more separate volumes.
5.2 Revised Administrative Draft EIR
Subsequent to the City’s review of the Administrative Draft EIR, the EPD team will prepare a Revised Administrative Draft EIR for submittal. All changes will be underline/strike-through format to allow for easy tracking of updates. We assume that changes will be minimal due to early consultation with the City, and prior review and approval of technical reports by City staff. Subsequent to review by City staff of the Revised Administrative Draft EIR, the EPD team will prepare a Public Review Draft EIR which incorporates the final comments.
• Administrative Draft EIR (2 print copies with appendices in electronic format; electronic copies of the EIR in Word and PDF; graphics in industry standard format) • Revised Administrative Draft EIR (2 print copies; electronic copies in Word and PDF; graphics in industry standard format)
TASK 6. PUBLIC REVIEW DRAFT EIR, NOTICE OF AVAILABILITY, AND NOTICE
OF COMPLETION
EPD will incorporate modifications to the Revised Administrative Draft EIR based on the specific comments received from the City and prepare a Public Draft EIR for public review. Exhibits and graphics will be used to describe, evaluate, and analyze information within the document.
Prior to release of the Public Draft EIR, EPD will submit to the City a PDF of the Public Draft EIR for final review and comment. Minimal comments are expected at this stage. With release of the Draft EIR, EPD will prepare and submit a Notice of Completion (NOC) and a Notice of Availability (NOA), and post copies of the Draft EIR on the State Clearinghouse (SCH) website. EPD can assist the City with mailing of the NOA to local agencies.
Deliverables:
• Public Review Draft EIR (12 print copies with appendices in electronic format; 2 printed copies of the appendices and Draft EIR; electronic copies of the EIR in Word and PDF and Website readyPDF)
• Notice of Completion (1 electronic copy)
• Notice of Availability and Distribution List (1 electronic copy) • Copies of the certified mail receipts
Redlands Regular meeting of 12-19-23 1390 of 1429
22 I:\cmo\Agreements\Environmental Planning Development Solutions, Inc. (Housing Element EIR) FY22-0324.docx-ms TASK 7. FINAL EIR, RESPONSE TO COMMENTS, MITIGATION MONITORING &
REPORTING PROGRAM, STATEMENT OF OVERRIDING
CONSIDERATIONS, AND NOTICE OF DETERMINATION
A Final EIR will be prepared in accordance with CEQA and will contain the City’s required elements, as follows:
7.1 Response to Comments & Final EIR
Following receipt of all comments on the Draft EIR, written responses will be prepared for each comment.
A Response to Comments section will be created for the Final EIR and will contain an introduction describing the public review process concerning the Draft EIR, copies of all comment letters received and minutes from public meetings where oral comments were taken, plus written responses to all comments.
Responses will focus on comments that address the adequacy of the Draft EIR. Other comments that do not address EIR adequacy will be noted as such and no further response will be provided, unless deemed necessary by the City of Tustin. Responses will be prepared by EPD with input by the City and technical subconsultants, as needed.
A not-to-exceed budget based on a maximum of 80 hours for responses to comments has been established to cover efforts by EPD and subconsultants, including review meetings and revisions. If an unexpectedly large volume of comments is received, or if certain comments result in the need for substantial additional responses or new research or analysis, the initial budget may not be sufficient. Should this situation become apparent, we will discuss this concern with the City before the responses budget is consumed and determine an appropriate course of action.
Responses to Comments by responsible agencies will be provided to those agencies, as well as any other commenters identified by the City, and will be prepared for consideration by the Planning Commission, if desired or as requested by the City, but at a minimum of 10 days prior to consideration of the Final EIR by the City Council.
7.2 Mitigation Monitoring & Reporting Program
A Mitigation Monitoring and Reporting Program (MMRP) will be prepared pursuant to Section 21081.6 of the Public Resources Code. It will be presented in standard City format and will identify the significant impacts that would result from the project, proposed mitigation measures for each impact, the time at which each measure will need to be conducted, the entity responsible for implementing the mitigation measure, and the City department or other agency responsible for monitoring the mitigation effort and ensuring its success. A draft MMRP will be prepared for consideration by the Planning Commission so that any comments they may have concerning the MMRP can be incorporated into the Final EIR that is prepared for City Council certification.
7.3 Statement of Overriding Considerations
A Statement of Overriding Considerations will be prepared if the Final EIR identifies significant, unavoidable impacts for the selected project that the City determines would be acceptable in light of the overall benefits of the project. The EPD team will use a Findings and Overrides format approved by the City and will submit the draft prior to the Planning Commission hearing. One round of review for revisions is anticipated.
Redlands Regular meeting of 12-19-23 1391 of 1429
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7.4 Notice of Determination
Following certification of the EIR, EPD will prepare a Notice of Determination for the City to submit to the State Clearinghouse and San Bernardino County Clerk. A check for the filing fees, including the CDFW filing fee for an EIR will be provided by the City of Redlands.
Deliverables:
▪ Administrative Draft Response to Comments (2 electronic copies, with appendices, in Word and PDF formats)
▪ Final Response to Comments and Final EIR (12 print copies; electronic copy in Word and PDF, with appendices; Website readyPDF)
▪ Statement of Overriding Considerations (1 print copy; electronic copy in Word and PDF) ▪ MMRP (1 print copies; electronic copy in Word and PDF) ▪ Notice of Determination (electronic copy) and copies of the stamped NOD.
TASK 8. PROJECT MANAGEMENT AND MEETINGS
8.1 Project Management
To effectively manage the costs of the project, EPD will attend bi-weekly conference calls (briefings) to update the City on upcoming deliverables and discuss any potential issues that may impact the scope of work. EPD will draft agendas in advance of these meetings and deliver minutes via email to the entire project team. The minutes will identify action items and the responsible party to implement said action item. In addition to standing meetings, EPD will be available to City staff to answer questions, address concerns, or to clarify issues as they arise.
This scope of work assumes ongoing project management (an estimated 2 hour/week for the Project Manager and 1 hour for the Project Director for the duration of the project was estimated in this proposal).
8.2 Meetings
In an effort to achieve this level of communication, Konnie Dobreva, the Project Director and Meaghan Truman, Project Manager, will attend up to 10 in-person or virtual meetings during the course of the document preparation and environmental review process (inclusive the kick-off meeting in Task 2). These meeting are interchangeable at the City’s discretion and could be with City staff, or as part of inter-agency consultation meetings (e.g., San Bernardino County Transportation Authority, Caltrans, Water Quality Control Board, etc.). Additional meetings or attendance by other members of the Consultant team will be billed on a time- and-materials basis. Costs for meeting attendance will be billed in accordance with the hourly rates for the personnel involved.
Deliverables:
• Bi-weekly meetings or conference calls
• Regular communication via telephone and email
• Attend up to 10 in-person or virtual meetings with City staff:
• 1 kick-off meeting;
• up to 5 internal meetings with staff prior to public meetings and public hearings; and Redlands Regular meeting of 12-19-23 1392 of 1429
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TASK 9. HEARINGS
The project team will attend up to 1 Planning Commission hearings and 2 City Council hearings. The project team will assist City staff in developing a PowerPoint presentation with supporting exhibits for use at the public hearings. It is anticipated that the City will lead the hearings, with project team providing support as needed.
Deliverables:
▪ Up to 1 Planning Commission hearings
▪ Up to 2 City Council hearings
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PROJECT SCHEDULE
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COMPENSATION
Project Budget
EPD proposes the budget on the following page for the Supplemental EIR scope of work.
Assumptions
Our cost estimate is based on our scope of services and the following assumptions:
▪ The cost estimate is valid for up to 180 days from the date of submittal, after which it may be subject to revision.
▪ Costs have been allocated to tasks to determine the total budget. A “Not to Exceed”dollar amount for each of the tasks are provided except where indicated as a “Fixed Fee.” Unexpended budget will be invoiced at the conclusion of the project.
▪ If additional meetings or site visits are requested or additional work beyond the allowances described herein are required,suchmeetings and workwould require an amendment of the budget. ▪ Reimbursable expenses are estimated and will be billed at actual cost, plus 15 percent administrative charge.
▪ Additional review cycles or additional versions of administrative drafts of any documents beyond the assumptions contained within the scope of work will constitute additional work.
The budget is based on completion of work within a maximum 12-month schedule. If a delay occurs as a result of circumstances beyond control, we reserve the right to adjust our budget to account for additional project management requirements, increased labor rates, and other costs.
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28 I:\cmo\Agreements\Environmental Planning Development Solutions, Inc. (Housing Element EIR) FY22-0324.docx-ms EXHIBIT "D"
WORKERS’ COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:
(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to self-insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his or her employees.
CHECK ONE
_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).
_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificate of consent to self-insure, or a certification of workers’ compensation insurance.
I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.
ENVIRONMENT PLANNING
DEVELOPMENT SOLUTIONS, INC.
By: Date: ___________________
Jeremy Krout, President/CEO
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Proposal to Provide
CEQA Documentation and Supporting Technical
Studies for the
Redlands Regional Housing Needs Assessment
Rezone Project
City of Redlands
Submitted by:
Environment Planning Development Solutions, Inc.
3333 Michelson Drive, Suite 500
Irvine, CA 92612
Contact:
Konnie Dobreva
[email protected] / (949) 794-1183
Submitted: July 29, 2022
Revised: October 13, 2023
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Urban Planning ■ Due Diligence ■ Entitlements ■ CEQA/NEPA ■ Development Services ■ Management ■ Public Outreach 2355 Main Street, Suite 100 ■ Irvine, Calif. 92614
949.794.1180 ■ [email protected]
Submitted via email
July 29, 2022
Revised: October 13, 2023
Brian Foote
City of Redlands
[email protected]
Re: Proposal for CEQA Documentation and Related Technical Studies for the Redlands RHNA Rezone Project
Dear Mr. Foote:
Thank you for inviting us to submit this proposal for California Environmental Quality Act (CEQA) analysis and supporting technical studies for the RHNA rezone within the City of Redlands. It is our understanding that the RHNA Rezone Project would rezone 126.2 acres of land currently designated for non-residential development throughout the City to various residential densities.
The following is our proposed scope of work and fee for the project. We look forward to working with you and discussing this exciting opportunity with you further. Please contact me at (949) 794-1183 or [email protected] with any questions on this proposal or our expertise.
Respectfully submitted,
EPD Solutions, Inc.
Konnie Dobreva, JD
Vice President of Environmental Planning
To begin work, EPD requires your signed authorization below, which authorizes the attached scope of work pursuant to the attached Provisions of Agreement.
Agreed to by:
__________________________ _____________
Signature Date
________________________________________
Printed Name and Title
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TABLE OF CONTENTS
A. Project Overview................................................................................................................................ 3 B. Project Team....................................................................................................................................... 3 EPD TEAM.......................................................................................................................................................................... 3 SUBCONSULTANT TEAM ...................................................................................................................................................... 4 C. Scope of Services................................................................................................................................ 6 SCOPE OF WORK.................................................................................................................................... 6 TASK 1. PROJECT INITIATION, BACKGROUND RESEARCH, INITIATE CEQA TECHNICAL STUDIES ...... 6 TASK 2. PREPARATION OF CEQA PROJECT DESCRIPTION ............................................................................. 7 TASK 3. TECHNICAL STUDIES.................................................................................................................................... 8 TASK 4. INITIAL STUDY/ NOTICE OF PREPARATION/SCOPING MEETING................................................ 12 TASK 5. ADMINISTRATIVE DRAFT EIR................................................................................................................. 13 TASK 6. PUBIC REVIEW DRAFT EIR, NOTICE OF AVAILABILITY, AND NOTICE OF COMPLETION....... 18 TASK 7. FINAL EIR, RESPONSE TO COMMENTS, MITIGATION MONITORING & REPORTING PROGRAM, STATEMENT OF OVERRIDING CONSIDERATIONS, AND NOTICE OF DETERMINATION 18 TASK 8. PROJECT MANAGEMENT AND MEETINGS......................................................................................... 19 TASK 9. HEARINGS ................................................................................................................................................... 20 D. Project Budget...................................................................................................................................20 Redlands Regular meeting of 12-19-23 1400 of 1429
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A. Project Overview
It is our understanding that the Project would rezone 126.2 acres of land currently designated for nonresidential development throughout the City to various residential densities. To meet the Regional Housing Needs Allocation (RHNA) for the City of Redlands, the City has identified land available for residential development under existing and future zoning. The City will rezone land to provide for up to 4,219 units (RHNA + 20% buffer) within three years from the date of adoption. The proposed inventory includes additional capacity beyond what is necessary to meet the RHNA + 20% buffer.
B. Project Team
EPD Team
The following key staff members lead the EPD Project Management Team. The City’s primary day-to-day contact and CEQA Project Manager would be Konnie Dobreva. Qualifications and resume summaries for these and other staff are provided below.
Konnie Dobreva, JD, Vice President of Environmental Planning – Project Director, Quality Assurance/Quality Control
Jeremy Krout, AICP, President – Client Services
Meghan Macias, TE, Transportation Planning Director – Traffic Impact Analysis Renee Escario, Senior Environmental Planner – document preparation Meaghan Truman, Associate Environmental Planner III – Project Manager, document preparation Konnie Dobreva, JD, Vice President of Environmental Planning. Konnie has 20 years of public- and privatesector planning and legal experience, including the preparation of environmental documents for a wide range of projects, including General Plan and Housing Element updates, small-scale residential, large master planned communities, commercial office, industrial, solar, and mixed-use. Her extensive experience has made her a keen strategist and an effective writer of legally defensible environmental documents.
Konnie has a Bachelor of Arts in Environmental Analysis and Design from the University of California, Irvine and a Juris Doctor from Pepperdine University. As previously noted, she is the Administrative Vice President for the California Association of Environmental Professionals (AEP), a 14-year Board member of the Orange County AEP and has twice served as co-chair of the AEP State Conference, and is a frequent lecturer on CEQA for the AEP Advanced CEQA and CEQA Essentials workshop series.
Jeremy Krout, AICP, LEED GA, President. Jeremy, the founder of EPD, has experience in both the public and private sectors, which has allowed him opportunities to prepare and manage various types of environmental documents and project entitlements. Jeremy’s experience spans a diverse range of uniquely complex land use planning and entitlement projects, due diligence studies, general plan amendments, zone changes, environmental impact reports, development agreements, and construction projects. His clients have entrusted him with these responsibilities based on his problem-solving approach and extensive real-world experience in creating CEQA documents based on sound research and well-articulated strategies and many successes on exigent projects.
Jeremy has dual Bachelor of Arts degrees in Geography and Environmental Studies from the University of California, Santa Barbara, and a Master of City and Regional Planning from Cal Poly San Luis Obispo. He is an active member of the American Planning Association and is certified by the American Institute of Certified Planners (AICP).
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Meghan Macias, TE, Transportation Planning Director, Registered Traffic Engineer #2697. Meghan will lead traffic analysis services, including preparing Traffic Impact Technical Reports; forecasting future traffic generation using Average Daily Trips (ADT), Level of Service (LOS), and Vehicle Miles Traveled (VMT); preparing Parking and Shared Parking Analyses; and developing traffic mitigation measure recommendations and fair share calculations, and would coordinate preparation of intersection design plans, traffic signal design plans, other related services. Meghan has over 18 years of experience in the transportation planning field and has worked on hundreds of projects throughout California. She has a deep understanding of the regulations and methodologies used by local and regional agencies throughout California, including application of local traffic study guidelines, CMP and CEQA requirements and the Mitigation Fee Act. She holds a Master’s degree in Urban and Regional Planning from the University of California, Irvine, is a registered Traffic Engineer, and an active member of the Institute of Transportation Engineers (ITE). She was also a participant on the ITE SB743 Task Force to evaluate changes to the CEQA Guidelines resulting from SB743.
Renee Escario, Senior Environmental Planner, CEQA Document Preparer. Ms. Escario has 22 years of experience providing environmental consulting services, which include managing the preparation of a variety of complex environmental compliance documents. Her CEQA technical experience includes working through and mitigating both programmatic planning level and site-specific issues related to all environmental resource topics. Ms. Escario is accomplished in working with technical specialists to both identify potential impacts and potential mitigation solutions to both alleviate project effects and move the project forward.
Ms. Escario also manages a wide range of community planning projects, which include land use planning, municipal service and infrastructure planning, and jurisdiction boundary related projects. Of these planning projects, Ms. Escario specializes in evaluating the potential effects to service provision and infrastructure as additional development, redevelopment, or growth occurs within a jurisdiction or agency.
Meaghan Truman, Associate Environmental Planner III. Ms. Truman has experience in the areas of environmental planning, entitlements, and policy planning. As a young professional, she has had the opportunity to work on a wide variety of projects with a range of environmental documents, including Initial Studies, Mitigated Negative Declarations, Environmental Impact Reports, Exemptions, and Addendums.
Meaghan brings a unique perspective and skill set to the EPD team. In her undergraduate career, Meaghan focused her studies on a wide range of environmental topics including geology, policy & law, GIS, and atmospheric science. Since then, she has developed relevant experience in policy and planning, which allows her to bring an all-encompassing approach to CEQA analyses.
Subconsultant Team
EPD’s subconsultants include Urban Crossroads and Fuscoe. EPD regularly works with these firms on numerous projects together throughout Southern California as their quality of work meets EPD’s exacting standards successful guide projects through the environmental clearance process. The following is a summary of these firms and their respective expertise for this project.
AIR QUALITY, GREENHOUSE GAS EMISSIONS, NOISE
Urban Crossroads, Inc. will provide technical study support services in CEQA document preparation, including the preparation of air quality, greenhouse gas emissions, and noise analyses.
Urban Crossroads provides air quality, greenhouse gas, and health risk assessment analysis services to meet national, state and various local compliance standard requirements. Services range from transportation and construction development projects to long-term stationary and mobile source emitters. In determining potential air quality impacts, Urban Crossroads utilizes industry-standard models to study the source-specific Redlands Regular meeting of 12-19-23 1402 of 1429
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pollutant emissions. Urban Crossroads staff has extensive experience using U.S. Environmental Protection Agency Air Dispersion models, including ISCST3 and AERMOD; and air quality models accepted for use in California including CalEEMod, EMFAC, CALINE4 and CAL3QHC.
Urban Crossroads provides the full spectrum of environmental noise measurement and analysis expertise.
This may include a preliminary noise study to establish the barrier height requirements for plan approval, detailed building assembly requirements as part of a final noise study to satisfy interior noise requirements, project operational stationary-source noise levels, and potential short-term construction noise impacts. In addition, Urban Crossroads’ noise group maintains a strong technical background in the application and development of noise prediction models.
Urban Crossroads’ project manager would be Haseeb Qureshi, MES. Haseeb has over a decade of experience working in the areas of air quality and greenhouse gas analysis and health risk assessment.
Urban Crossroads also has project managers specializing in noise studies. EPD has worked with Urban Crossroads on air quality, greenhouse gas emissions, noise, and traffic analyses at over 60 different projects over the past five years.
WATER SUPPLY ASSESSMENT
Fuscoe Engineering, Inc. will provide technical support services in CEQA document preparation, including the preparation of a Water Supply Assessment. Fuscoe provides a full spectrum of civil engineering services including civil engineering, survey & mapping, stormwater management, sustainable site design, and geospatial technology. Fuscoe Engineering, Inc. is an award winning, employee-owned civil engineering firm delivering creative, practical and successful designs for clientele throughout California and internationally.
Fuscoe Engineering’s project manager would be Ian Adam. Ian has over 20 years of experience working in the area of water quality. EPD has worked with Fuscoe Engineering on water supply assessment on multiple projects over the past five years, including the water supply assessments for the Transit Villages Specific Plan and the State Street Village projects.
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C. Scope of Services
A supplemental program-level EIR will be prepared to tier from the 2035 General Plan EIR. CEQA dictates when a supplemental or when a subsequent EIR is required for changes to a project that was previously analyzed under CEQA. Once a project has been approved based on a CEQA analysis contained in an EIR, or even in a negative declaration, and the EIR or negative declaration is no longer subject to challenge.
CEQA Section 21166 provides that "no subsequent or supplemental environmental impact report shall be required by the lead agency or any responsible agency" unless one of three circumstances apply: 1) substantial changes to the approved project will require major revisions to the certified EIR 2) substantial changes occur with respect to the circumstances under which the approved project is being undertaken will require major revisions to the certified EIR, or 3) new information, that was not known and could not have been known at the time the EIR for the approved project was certified becomes available. For the City or Redlands, an in-depth review has already occurred in 2017 and the time for challenging the sufficiency of the 2035 General Plan Update Certified EIR has expired (CEQA § 21167, subd. (c)).
As discussed with the City, a program-level Supplemental EIR will be prepared for the proposed project.
The Supplemental EIR will tier off the General Plan EIR and will focus on certain impact areas that require more detailed analysis. The Supplemental EIR will be structured to take full advantage of CEQA’s tiering and streamlining provision and provide for expedited and limited, if any CEQA analysis for future conforming projects.
SCOPE OF WORK
The following tasks are proposed to complete the environmental documentation for the RHNA Rezone project.
In the sections that follow, more details are provided regarding how each task will be accomplished, which team members will be responsible for each task, and the work products that will be produced. Task 1. Project Initiation, Background Research, and Initiate Technical Studies Task 2. Preparation of CEQA Project Description
Task 3. Technical Studies
Task 4. Initial Study, Notice of Preparation, and Scoping Meeting Task 5. Administrative Draft EIR
Task 6. Public Review Draft EIR, Notice of Availability, and Notice of Completion Task 7. Final EIR, Mitigation Monitoring & Reporting Program, Response to Comments, Statement of Overriding Considerations, and Notice of Determination
Task 8. Project Management and Meetings
Task 9. Hearings
The following scope of services details the process that EPD proposes to use to efficiently produce a reliable, quality, and defensible EIR for the City of Redlands. This scope of work considers and relies upon the 2035 General Plan EIR and technical studies, where appropriate.
TASK 1. PROJECT INITIATION, BACKGROUND RESEARCH, INITIATE CEQA
TECHNICAL STUDIES
1.1 Project Initiation Meeting
As a first step in project implementation, EPD will schedule a kick-off meeting with City staff within two weeks of Notice to Proceed. EPD representatives (Konnie Dobreva, Meaghan Truman, Meghan Macias), Fuscoe Engineering, and Urban Crossroads will attend the meeting, along with City staff and Best Best & Krieger staff. EPD will coordinate with City staff and the consultant team to complete the following tasks, some of which have been initiated in order to prepare this scope of work:
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1. Clarify roles and responsibilities, establish communication protocols, and confirm project objectives;
2. Obtain any available background information on the project, Redlands Housing Element, existing relevant technical studies, and any other pertinent information;
3. Discuss parameters of project alternatives, as required for the EIR analysis;
4. Confirm the adequacy of projects used for cumulative analysis;
5. Discuss the adequacy of existing technical studies and the general scope of technical studies required of the EPD team; and
6. Refine the EIR preparation schedule as needed.
1.2 Background Research
With the input received during the project initiation meeting in mind, EPD will conduct a more refined review of the certified 2035 General Plan EIR and its supporting technical studies to refine the scope of work for the CEQA approach and to identity additional data needs.
EPD will also update the project schedule and any other assumptions made herein and submit it to City staff for approval.
EPD will perform a detailed review of the existing conditions analysis, documentation from community outreach, land use planning efforts, and available analysis for the Redlands Housing Element to gain a solid understanding of the work accomplished to date.
1.3 Initiate Technical Studies
Furthermore, once the geographic area of the RHNA rezone sites is finalized, any technical studies that can be kicked off, such as the noise measurements, water supply assessment, and Cultural and Paleontological Resources Report outlined in Task 3, will be initiated.
Deliverables:
Kick-off meeting notes with updates to project assumptions, needs and recommendations, if needed, in a memorandum form.
Background research.
Refined project schedule.
Identification of additional data requirements.
Bi-weekly conference calls with City’s project team.
TASK 2. PREPARATION OF CEQA PROJECT DESCRIPTION
The next critical step in the EIR and technical study preparation process is the finalization of the CEQA project description. Successful CEQA compliance requires a clear definition of the project and its components. The project description will be revised to ensure it is complete, comprehensive, and finite in order to analyze the impacts accurately and fully.
As appropriate, the EPD team will confer with City staff to discuss the potential environmental impacts of the proposed project. This process will be aided, simplified, and enhanced by the EPD team’s already-extensive knowledge of Housing Elements and how environmental conditions can impact a project area and how CEQA can be streamlined in the future.
EPD will submit a draft of the revised Project Description to the City for confirmation that the scope of analysis for the EIR is accurate and complete. Revisions will be made as directed by the City.
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Deliverable:
CEQA Project Description
Participation at biweekly conference calls with City staff, including meeting preparation and followup.
TASK 3. TECHNICAL STUDIES
As part of this proposal, the EPD team intends to prepare the technical studies listed below. Based on an initial review of the existing 2035 General Plan EIR and technical studies and conversations with City Staff, although programmatic, the technical studies need to be at a sufficient level of detail in order to allow future development projects to tier off the Program EIR’s analysis.
This scope of work includes the following technical studies:
Vehicle Miles Traveled Analysis (EPD Solutions)
Roadway Volume Forecasting (EPD Solutions)
Air Quality Impact Analysis & Greenhouse Gas Analysis (Urban Crossroads) Roadway Noise Impact Analysis (Urban Crossroads)
Energy Analysis (Urban Crossroads)
Land Evaluation & Site Assessment (EPD Solutions)
Water Supply Assessment- OPTIONAL (Fuscoe Engineering) Sewer Assessment- OPTIONAL (Fuscoe Engineering)
Water Assessment- OPTIONAL (Fuscoe Engineering)
A summary of the scope for proposed studies is provided, as follows:
3.1 Vehicle Miles Traveled Analysis
EPD understands that the project would change the zoning on 24 parcels throughout the City to allow for various housing types. The change to residential land use on these parcels would affect the vehicle miles traveled (VMT) for each individual parcel as well as for the City as a whole. EPD proposes to use the San Bernardino Transportation Analysis Model (SBTAM) to evaluate the proposed rezone according to the following scope of work:
1. Vehicle Miles Traveled (VMT) Analysis SBTAM Model Runs EPD will evaluate modify the socioeconomic data for each affected traffic analysis zone (TAZ) to remove the existing land use in the model and replace the land use with the proposed residential intensity. EPD will also evaluate the SBTAM routes to determine whether they are an accurate depiction of access to each affected zone and will modify as necessary to realistically model the proposed conditions. Two full SBTAM model runs will be prepared to evaluate the project in the 2016 base year and 2040 cumulative year. The following model runs will be required to evaluate the project and the specific plan:
• 2016 with Proposed Project
• 2040 with Proposed Project
EPD has the output data for the 2016 and 2040 base model runs and therefore would not need to run the baseline scenarios. Existing (2022), VMT data will be extrapolated from the 2016 and 2040 model runs.
2. Project VMT Analysis
The model output files will be post-processed to calculate the VMT per service population (VMT/SP) for the following scenarios:
• 2016 VMT/SP without Project
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• 2016 VMT/SP with Proposed Project
• 2040 VMT/SP without Project
• 2040 VMT/SP with Proposed Project
The VMT/SP will be reported for each TAZ that contains a rezoned parcel. In addition, the Citywide VMT/SP will be reported for the without and with project conditions to identify the change in Citywide VMT/SP from project implementation. The project would result in a significant impact if the VMT/SP for any zone or for the City as a whole exceeds 15% below the existing VMT/SP for the County of San Bernardino.
The project’s effect on VMT will also be evaluated using the link-level boundary VMT/SP within the City of Redlands. The project would have a significant impact if the link-level boundary VMT/SP within the City increases under the plus project condition compared to the no project condition.
3. VMT Mitigation
EPD will evaluate individual parcels which exceed the15% below the existing VMT/SP for the County to identify potential VMT mitigation. The City’s VMT guidelines include screening thresholds to identify projects that would have a less than significant impact on VMT. The thresholds include the following small project screening thresholds:
- Single Family Residential projects of 167 DU or less
- Multifamily residential (low-rise) of 232 DU or less
- Multifamily residential (mid-rise) of 299 DU or less
Individual projects that are implemented under the proposed rezone that meet the above screening criteria would be considered to have a less than significant impact on VMT, even if the project zone is considered a high-VMT zone. Mitigation measures applicable to residential projects will be identified for future projects in high-VMT zones that do not meet the above screening criteria.
4. Documentation of Analysis and Findings
EPD will prepare a written report that documents all modifications to the SBTAM model, model output, any identified VMT impacts and proposed screening or mitigation measures. The report will include VMT maps showing low VMT areas for 2016 and 2040 conditions with the proposed rezone. EPD staff will attend two meetings to discuss the findings of the VMT analysis and will prepare one revision to the VMT analysis documentation in response to City comments.
3.2 Roadway Volume Forecasting
EPD Solutions will forecast future roadway volumes surrounding the RHNA rezone sites in support of the Roadway Noise Impact Analysis. EPD will forecast future traffic growth associated with the RHNA rezone using the SBTAM output from the VMT Analysis, included in Task 3.2, and apply it to existing 2015 counts.
3.3 Air Quality Impact Analysis & Greenhouse Gas Analysis Urban Crossroads will perform the Air Quality Impact and Greenhouse Gas Analysis for the project.
Modeling outputs will be provided and incorporated into the appropriate EIR sections.
Air Quality Impact Analysis
Evaluate the existing conditions of the project study area; this will include gathering background air quality data, local wind patterns in the study area and identifying applicable rules, plans and thresholds of significance.
Qualitatively evaluate construction-related emissions and associated impacts. Evaluate operational emissions for the proposed project, based upon trip generation projections provided as part of the traffic study. In addition, emissions from other operational sources such as heaters, air conditioners, water heaters, consumer products, cargo handling equipment (CHE), and lawn care equipment will also be considered.
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A screening-level carbon monoxide (CO) Hotspot analysis of future conditions at key intersections located in the project study area will be prepared. It is anticipated that a qualitative discussion on CO Hotspot potential and rationale as to why more detailed modeling of CO Hotspot analysis is not required.
Provide qualitative discussion on the applicability of localized emissions thresholds. Evaluate potential odor impacts resulting from the proposed project. Identify applicable mitigation measures and regulatory requirements that the project must comply with to minimize odors. For purposes of this evaluation a qualitative assessment of odors and odor controls is expected. Qualitatively discuss cumulative impacts within the context of planned and foreseeable projects for shortterm construction and long-term operational activity. A “list” approach per CEQA will be utilized when discussing cumulative impacts using the list of cumulative projects identified in the traffic report. Since the basin is in non-attainment the determination of significance will likely be based on whether or not the Project results in a substantial incremental increase.
Identify and recommended mitigation measures that are feasible to implement and that will reduce any potential impacts to the maximum extent possible. Prepare an air quality report that incorporates the findings and all supporting calculations.
Revise the air quality study based on one round of comments provided by the City.
GHG Analysis
Evaluate applicable federal and state regulatory requirements (i.e., AB32, SCAQMD, CARB thresholds).
Qualitatively discuss the effects of GHG emissions on regional air quality. Review the City of Redlands Climate Action Plan (CAP), applicable GHG inventory, targets, gap analysis, reduction strategies. Based on a review of the City of Redlands CAP an appropriate projectlevel threshold will be utilized. Qualitatively discuss construction-related GHG emissions that may be generated as a result of buildout of the RHNA rezone sites.
Quantitatively evaluate operational emissions for the proposed project, based upon land use and trip generation projections provided by the City. It is anticipated that the SCAQMD-approved California Emissions Estimator Model (CalEEMod) will be utilized for emissions quantification. The scope of work assumes up to 2 operational modeling scenarios will be prepared, which may include an existing conditions and future year analysis scenario.
Identify recommended mitigation measures that will reduce any potential impacts to the maximum extent possible.
Prepare a greenhouse gas emissions report documenting the results of the study. The report will summarize the results of the previous work tasks and define appropriate and feasible mitigation packages to address any significant impacts related to climate change found in the analysis. Prepare modeling outputs to incorporate as an appendix to the EIR.
3.4 Energy Analysis
Identify applicable local, state and federal energy regulations and programs applicable to the Project. Quantify direct and indirect electricity energy consumption from the project. Quantify natural gas energy consumption from the project. Identify transportation fuels supply, demand, consumption, and infrastructure. Identify Energy Efficiency features of the project, including but not limited to the use of renewable energy requirements, and reduced energy demand through the reduction of potable water usage. The project’s impacts based on the State CEQA Guidelines Appendix F and provide mitigation measures (if necessary) to reduce impacts to the maximum extent possible. Provide an energy analysis summary and tables for inclusion in an “Energy Resources” chapter in the EIR based on the pending CEQA Guidelines Update.
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3.5 Roadway Noise Impact Analysis
Urban Crossroads will assist with evaluating the roadway noise impacts of the project as detailed in the following scope. Modeling outputs will be provided and incorporated into the appropriate EIR sections.
Existing Conditions:
Identify and review applicable, Federal, State and Local Noise criteria. This includes the City of Redlands Noise Element and Municipal Code to determine appropriate noise standards and significance criteria. Collect long-term 24-hour ambient noise level measurements in the Project study area at up to 12 locations to quantify the existing noise environment. All noise level measurement equipment will satisfy American National Standards Institute standard specifications for sound level meters ANSI S1.4- 2014/IEC 61672-1:2013. The noise level measurements will be collected consistent with the criteria outlined in the City’s Municipal Code. Briefly describe the ambient noise conditions in the Project study area.
Develop an existing conditions noise prediction model representing the existing roadway network facilities, and special noise generators. The existing conditions noise model will be based on the existing noise measurements and used to calculate the existing noise contours for roadway segments / noise receiver locations throughout the Project study area.
Calculate the off-site traffic noise contour boundaries for the baseline (existing) conditions, opening year and future conditions on up to twenty study area roadway segments. Calculate the future Project contributions by comparing the "with" and "without" Project noise contours on the study area roadways for the proposed project. Determine if the Project will create a significant noise impact on any analyzed roadway segments.
Summarize the results of the study in a roadway noise impact analysis report addressing the potential impacts associated with the Project and provide the appropriate measures to reduce the impacts to levels of less than significant.
3.6 Land Evaluation and Site Assessment Model
EPD will prepare a Land Evaluation and Site Assessment (LESA) Model in order to determine the significance level of the potential conversion of Prime Farmland associated with development of the RHNA rezone sites.
The LESA Model is a point-based approach for rating the relative importance of agricultural land resources based upon specific measurable features. The model will help determine the long-term viability of the existing agricultural production that is intended to be converted to residential uses. In support of the LESA Model, EPD will consult with local water suppliers and utilize the U.S. Department of Agriculture’s soil mapping database and GIS to determine the suitability of the approximately 43 acres of Prime Farmland to long-term agricultural production.
3.7 Water Supply Assessment- OPTIONAL
A Water Supply Assessment (WSA) will be prepared for the City of Redlands Project to ensure compliance with the City of Redlands Municipal Utilities Department and Engineering Department standards, applicable sections of the Public Resources Code, and the California Water Code as referenced in Senate Bills 610 and 221 of 2001. Water demands associated with the net increase in water demands for the proposed rezoning will be calculated and compared to local and regional water supply projections. The WSA will highlight the ability of the water provider to supply water to the proposed rezoning in addition to other current and future water demands of the service area in normal, single dry and multiple dry year scenarios for 20 years.
The report will include coordination and review with the City of Redlands (retailer) as well as the San Bernardino Valley Municipal Water District (wholesaler).
In the event the RHNA rezoning project estimated water demands exceed the Urban Water Management Plan demands, FEI staff will prepare a brief technical memorandum identifying the issue and submit to EPD and City staff for discussion and guidance. The memo will include brief options on how to proceed forward and will require a City recommendation on how to move forward.
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3.8 Sewer Assessment- OPTIONAL
Evaluate the impacts of increased sewer demands associated with the RHNA rezoning project by calculating existing and proposed sewer demands and compare against available capacity within the existing sewer system. In addition, compare capacity against future buildout scenarios associated with the most current General Plan and approved Specific Plans. In coordination with Public Works, identify potential impacts and identify recommendations for future CIP and master planning efforts.
Note: Sewer Assessment Task does not include any hydraulic modeling. The Public Works Department would be responsible for any hydraulic modeling for their city-wide or regional sewer system hydraulic model.
3.9 Water Assessment- OPTIONAL
Evaluate the impacts of increased water demands associated with the RHNA rezoning project by calculating existing and proposed water demands and compare against available capacity within the existing water system. In addition, compare capacity against future buildout scenarios associated with the most current General Plan and approved Specific Plans. In coordination with Public Works, identify potential impacts and identify recommendations for future CIP and master planning efforts.
Note: Water Assessment Task does not include any hydraulic modeling. The Public Works Department would be responsible for any hydraulic modeling for their city-wide or regional water system hydraulic model.
TASK 4. INITIAL STUDY/ NOTICE OF PREPARATION/SCOPING MEETING Initial Study
Within 45 days of authorization to proceed, and assuming the project description has been defined, EPD will prepare a draft IS/NOP, in compliance with CEQA requirements, for City review and comment. The IS/NOP will include, in addition to the Project Description described earlier, a location map showing the project site, site photos, project plans, zoning and land use maps, and other explanatory exhibits, as well as a discussion of the probable environmental effects that have been identified.
EPD’s experience with Redlands projects, the environmental review process in general, and local and regional environmental conditions, will bring efficiency that will ultimately result in a smoother EIR process, starting with the IS/NOP. The IS/NOP will include a completed environmental checklist form, including written explanations to all checklist questions. The checklist used may be provided by City staff, or, alternatively, the standard checklist found in Appendix G of the CEQA Guidelines may be used.
The EPD team will use existing information to the greatest extent possible. EPD proposes to use an expanded IS/NOP to eliminate or “scope out” non-significant environmental issues from further consideration. By fully addressing some environmental effects in the IS, the EIR will focus on those impacts that could be significant and unavoidable, or for which substantial analysis and/or mitigation measures are required. Based on discussions with City Staff and in order to streamline the EIR, the IS would include certain topics that require program-level mitigation measures for future projects. Potential sections that could be screened out of the EIR include Biological Resources, Cultural Resources, Geology & Soils, Hazards & Hazardous Materials, Hydrology & Water Quality, Population & Housing, Recreation, and Wildfire. The resulting IS/NOP would be made a part of the EIR by incorporating the document as an appendix. For those environmental impact areas where significant impacts are expected, discussion in the IS/NOP will be limited; detailed environmental analysis will be reserved for the EIR phase.
Notice of Preparation
Following City review of the draft IS/NOP, a final copy of the document will be prepared. Upon City approval of the IS/NOP, copies will be distributed via U.S. mail per CEQA requirements. Included in the mailing will be a Notice of Completion (NOC). It is expected that the City will provide a mailing list of Redlands Regular meeting of 12-19-23 1410 of 1429
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addresses. Required copies to the State Clearinghouse (SCH) are included in the Deliverables listed below.
Issuance of the IS/NOP begins a 30-day review period.
Scoping Meeting
During this 30-day period, the City should schedule a Scoping Meeting. Two EPD staff members will attend the Scoping Meeting and take note of comments received. Comments will be summarized in text form and submitted to the City. EPD will also assist the City to prepare the PowerPoint presentation and handout materials for the scoping meeting.
Deliverables:
Public Review Initial Study/NOP (10 printed copied with the appendices for the City’s use; 10 CDs; electronic copies in Word and PDF and Website ready PDF) Notice of Completion (1 electronic copy)
Notice of Availability and Distribution List (1 electronic copy) Copies of the certified mail receipts
TASK 5. ADMINISTRATIVE DRAFT EIR
Supplemental Program EIR
As discussed in the Project Understanding, we believe that a Supplemental Program EIR (Program EIR) is best suited for the proposed RHNA Rezone because it allows the City of Redlands as the Lead Agency, to consider broad policy alternatives and program-wide mitigation measures. It also provides land use flexibility, while still providing effective mitigation for future projects. The Program EIR will outline requirements for subsequent development including appropriate site-specific technical studies and/or investigations.
Mitigation will also identify performance standards when detailed project information is unavailable.
Appropriate structuring of the Program EIR will limit scope of CEQA documentation and expedite processing for future projects. The Program EIR will outline requirements for subsequent projects, including site-specific technical reports at the time of individual project applications.
5.1 Administrative Draft EIR
EPD will prepare an Administrative Draft EIR for the City’s review. The following paragraphs discuss the sections of a Draft EIR:
Chapter 1. Executive Summary: This section will consist of a concise summary of the information presented in the main body of the EIR:
a brief project description;
a tabular summary of findings regarding project and cumulative impacts, mitigation measures, and any unavoidable significant impacts;
a summary of discretionary approvals required for the project; a brief description of the alternatives considered, noting which one was considered the environmentally superior alternative; and
areas of controversy and issues to be resolved.
Chapter 2. Introduction. This section is intended as a convenience to the reader who is not familiar with CEQA, EIRs, or the environmental review process. The purpose and standards of adequacy for an EIR will be defined, a discussion of the environmental review process for this project will be presented, and characteristics of an EIR and the reasons for preparing an EIR for this project will be described.
Chapter 3. Project Description. The project will be identified, along with the project objectives from the standpoint of the City of Redlands. A statement of project objectives is also included in the Project Description.
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Project objectives identify the underlying purpose of the proposed project. The statement of project objectives helps a lead agency develop a reasonable range of alternatives to evaluate in an EIR and aids in the preparation of Findings of Fact and a Statement of Overriding Considerations, if necessary. The Project Description should be complete by the end of Task 1; however, minor changes may be made during EIR preparation.
Chapter 4. Environmental Setting. The environmental setting for each RHNA Rezone site will be defined for each environmental topic area included in the Draft EIR. This section will provide a summary of existing uses, General Plan designations, and zoning for each site.
Chapter 5. Environmental Impacts and Mitigation Measures. The environmental setting section includes an overview of the general setting of the environment in the vicinity of the project site and identifies the related projects used in the cumulative impacts analysis. The impacts and mitigation measures part of this chapter includes an analysis of the topical environmental issue areas. In each analysis section, EPD will identify applicable Project Design Features; Standard Conditions of Development; and Existing Plans, Programs, and Policies that reduce environmental impacts. For each significant adverse impact that remains, CEQA requires that an EIR discuss feasible mitigation measures to avoid or substantially reduce the project’s significant adverse environmental effect. Drafting effective mitigation measures involves clearly explaining the mitigation measure’s objectives and implementation – specifically, how the mitigation measure will be put into action, who is responsible for its implementation, where it will occur, and when it will occur.
Each environmental issue will include the following sub-sections:
Introduction identifying the primary documents used in the preparation of the section and any other pertinent information.
Existing Conditions section identifying and describing the existing physical environmental conditions that exist at the time the Notice of Preparation is published, and which constitutes the baseline physical conditions that assist in determining the significance of an impact. Thresholds of Significance as adopted by the City.
Project Impacts describes environmental changes to the existing physical conditions that may occur if the proposed project is implemented and evaluates these changes with respect to the thresholds of significance. In addition, this section would include any Project Design Features proposed to reduce potentially significant impacts.
Cumulative Impacts describes the potential changes in the environmental conditions that result from the incremental impact of the proposed project added to closely related past, present, and probable future projects.
Mitigation Measures are those specific measures that may be required of the project by the Lead Agency in order to: 1) avoid an impact; 2) minimize an impact; 3) rectify an impact by restoration; 4) reduce or eliminate an impact over time by preservation and maintenance operations; or 5) compensate for the impact by replacing or providing substitute resources. Level of Significance after Mitigation describes the level of impact significance remaining after mitigation measures have been implemented.
Less Than Significant Issues: Based on the Initial Study and the 2035 General Plan EIR, the following topic areas will likely not be evaluated in the Program EIR: Forestry; Biological Resources; Geology and Soils; Hazards; Hydrology and Water Quality; Mineral Resources; Recreation; and Wildfire.
Potentially Significant Issues: The Administrative Draft EIR will be comprehensive, accurate, objective, and will fully comply with CEQA and all applicable guidance and procedures established by the City of Redlands Regular meeting of 12-19-23 1412 of 1429
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Redlands. The EIR will include an analysis section for each Environmental Checklist impact resource topic that was determined by the Initial Study to be potentially impacted by implementation of the proposed Project.
Of the topic areas, the Initial Study has also narrowed the required EIR analysis by describing how specific topic area criteria listed on the CEQA Appendix G Checklist would not be impacted by implementation of the Project; thus, eliminating some issues related to the topics above, from discussion in the body of the EIR.
Each topic section that may be potentially impacted by the proposed Project would be evaluated in the Administrative Draft EIR, which would include a description of the existing conditions, evaluation of potential environmental impacts including temporary (construction-related) and long-term (operational) impacts, and identification of mitigation measures, as necessary.
The scope of analysis for each environmental issue area that would be included in the EIR, as scoped in the Initial Study, is described below:
Aesthetics: Section 3.1, Aesthetics of the 2035 General Plan EIR was considered less than significant. One primary goal of the 2035 General Plan is to encourage future development within the core areas of the city and preserve the agricultural and open space land around the periphery of the city. The Draft EIR will analyze the potential aesthetics impact related to the increased residential densities from the proposed project. This section of the EIR will look at the aesthetic impacts, and the relationship to the agricultural resources that could be converted through the RHNA rezone.
Agricultural Resources: Per EPD’s discussion with the City of Redlands staff, approximately 43 acres of Prime Farmland would be rezoned to residential as part of the project. As a portion of the farmland is currently in production, the EIR will discuss potential impacts related to the conversion of farmland to nonagricultural uses and the loss of Prime Farmland based on eventual residential development on the sites. The 2035 General Plan EIR Section 3.2, Agricultural Resources, found that buildout of the General Plan would result in significant and unavoidable impacts related to conversion of Important Farmland. In support of the EIR Section, EPD will prepare a LESA model, as further discussed in Task 3.8.
Air Quality: As described Task 3.3, new air quality analysis will be conducted, pursuant requirements of CEQA, and based on the intensity of development ultimately identified in the RHNA rezone. Air quality was previously-identified as a significant and unavoidable impact in Section 3.3, Air Quality of 2035 General Plan EIR. This section of EIR will establish performance standards for future residential developments, including thresholds for future analysis and structural mitigations such as setbacks and air filtration systems.
These performance standards, project design features and mitigation measures have been proven to adequately mitigate impacts to sensitive uses within proximity to freeways and railway; a health risk assessment will not be required and is not proposed as part of this scope of work. The air quality analysis will be summarized in the EIR.
Energy: The EIR section will be supported by the energy analysis prepared as part of Task 3.5. This section will analyze the potential energy usage associated with future residential developments within the RHNA rezone sites. Impacts are expected to be less than significant.
Greenhouse Gas Emissions: As described above, new greenhouse gas analysis will be conducted and will be evaluated against the City’s CAP. A summary of the GHG analysis will be included in the EIR to evaluate the potential impacts associated with the project’s generation of GHG emissions during construction and operational activities, including: construction, area sources, mobile sources, energy consumption (electricity and natural gas), water consumption, and solid waste generation. Mitigation measures will be identified, if necessary, beyond those in Section 3.5 of the 2035 General Plan EIR, to reduce GHG emissions to a less than significant level.
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Hydrology & Water Quality: The 2035 General Plan Update EIR found all future overall impacts to be less than significant. However, multiple RHNA rezone sites are located within the 100-year floodplain. Multifamily residential uses could be permitted in these areas per the 2035 General Plan with a special permit for development in areas of special flood hazards (RMC Chapter 15.32). The 2035 General Plan and EIR include policies that further reduce potential impacts. This scope of work assumes upon implementation of regulatory requirements and General Plan goals and policies, and performance standards, buildout of the RHNA rezone sites would not result in significant impacts related to flood hazards.
Land Use and Planning: The proposed project would rezone 126.2 acres to various residential densities and would require zone changes and General Plan Amendments. Potential impacts related to conflicts with policies that avoid environmental effects will be evaluated in the EIR. A list of relevant policies would be developed along with a corresponding description of the project’s consistency or inconsistency with the policy, and if the project would conflict with a plan or policy that was adopted to avoid or reduce an environmental effect.
Noise: Ambient noise in the vicinity of the RHNA rezone sites is largely associated with transportation noise generated by roadways, freeways, rails lines and existing land uses. Implementation of the proposed project could result in an increase in noise levels in and surrounding the sites during construction as well as during project operations. Additionally, potential vibration impacts on the immediate surrounding land uses may occur during project construction from the operation of heavy-duty construction equipment. As described above, a roadway noise analysis will be prepared to ensure complete CEQA compliance. Upon approval by the City, the EIR will summarize the noise analysis to describe existing noise conditions. It will also identify typical noise and vibration levels that would be generated from construction activities based on the types of construction equipment that would be used and its closest distance a structure or sensitive receptor that could be impacted. Mitigation measures, if necessary, would be provided to reduce any potential significant impacts.
Regarding operational noise, the analysis will identify the noise from vehicular traffic, onsite activities, equipment, and mitigation and performance standards will be included, as necessary, to reduce potential noise impacts to a less than significant level. The Program EIR will include appropriate performance standards and mitigation measures to streamline future environmental review.
Population and Housing: This section of the EIR will compare the RHNA rezone to the 2035 General Plan projections and will evaluate whether the project’s potential population growth is unplanned. Population and housing growth that is planned, would not be considered significant. As the project would result in zone changes and General Plan Amendments to increase overall residential capacity in the City of Redlands, the EIR will consider whether the potential population growth associated with the RHNA rezone is significant compared to projections from SCAG.
Public Services: This section of the EIR will analyze potential impacts to existing service levels and response times for police and fire related to the population increase associated with the project. The EIR section will provide a detailed analysis of current response times and whether police and fire services within the city would need to construct new facilities in order to maintain adequate response times.
Transportation: This EIR section will summarize the VMT analysis (Task 3.1) and provide a description of existing traffic and circulation conditions within the project area, describe the number of operational vehicular trips that are anticipated to be generated by the proposed RHNA rezone. In addition, the EIR will include identification and analysis of transit services and pedestrian and bicycle facilities in the project vicinity. Section 3.15, Transportation, was considered a significant and unavoidable impact in the 2035 General Plan EIR, including sections of freeways and the intersection of Orange St./Lugonia Ave. (under Caltrans jurisdiction) in the downtown village area. Per updates to the CEQA Guidelines, level of service is no longer considered an environmental impact and will not be analyzed in the EIR.
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Tribal Cultural Resources: The City of Redlands, as the Lead Agency, will initiate the SB 18 notification process and the subsequent AB 52 consultation process. EPD and MCC will assist the City by providing exhibits, maps, or graphics where pertinent to assist in the evaluation process and provide the EIR reader a clearer understanding or explanation of the analysis. EPD will help staff with identifying and/or refining any necessary performance standards or mitigation measures that would need to be incorporated into subsequent construction phases of individual projects.
Utilities: The 2035 General Plan EIR concluded that upon implementation of regulatory requirements and General Plan goals and policies, buildout of the General Plan would not result in significant impacts related to public services and facilities. As higher density residential development is proposed compared to the 2035 General Plan EIR, the addition of residential uses would incrementally increase demand for utilities and service systems, including water supply, wastewater disposal, and solid waste disposal. The EIR would evaluate the capacity of existing utilities serving the various project sites to serve build-out of the proposed RHNA growth, with an emphasis upon water and sewer service. The EIR will describe any needed improvements, capacity restrictions, and the development fee mechanisms that fund improvements or capacity enhancements to accommodate growth. In addition, the analysis would determine if the project would necessitate the need for new or physically altered facilities, the construction of which could cause significant environmental impacts. As described in Task 3.7, a Water Supply Assessment will be prepared to analyze the increase in demand for water resources based on increased population growth and residential densities.
Chapter 6. Other CEQA Considerations. This chapter summarizes those environmental effects that are found to be less-than-significant and those which are deemed significant and unavoidable. This section also includes other EIR sections mandated by CEQA, including a discussion of irreversible impacts, significant cumulative impacts, and growth inducement resulting from the project.
Chapter 7. Alternatives. The project alternatives section includes a range of alternatives to be analyzed that meet project objectives; are feasible on an economic, legal, and regulatory basis; and would avoid or substantially lessen at least one significant impact of the project. The EPD team has estimated analysis of up to three (3) alternatives in addition to the “No Project” alternative in the Administrative Draft EIR. These alternatives would be developed as part of the preparation of the Administrative Draft EIR. The Administrative Draft EIR will include a discussion of the environmental impacts associated with each alternative and compare the impacts with those identified for the proposed project. In addition, a summary matrix that presents and contrasts the environmental effects of each alternative as compared to the proposed project will be prepared.
Chapter 8. Organizations and Persons Consulted and List of Preparers. This section lists the organizations and persons consulted during the preparation of the EIR and lists the individuals who contributed to the preparation of the EIR.
Technical Appendix. The technical appendix will include the IS/NOP and the technical studies used in the preparation of the EIR. This may be included as one or more separate volumes.
5.2 Revised Administrative Draft EIR
Subsequent to the City’s review of the Administrative Draft EIR, the EPD team will prepare a Revised Administrative Draft EIR for submittal. All changes will be underline/strike-through format to allow for easy tracking of updates. We assume that changes will be minimal due to early consultation with the City, and prior review and approval of technical reports by City staff. Subsequent to review by City staff of the Revised Administrative Draft EIR, the EPD team will prepare a Public Review Draft EIR which incorporates the final comments.
Deliverables:
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Administrative Draft EIR (2 print copies with appendices in electronic format; electronic copies of the EIR in Word and PDF; graphics in industry standard format) Revised Administrative Draft EIR (2 print copies; electronic copies in Word and PDF; graphics in industry standard format)
TASK 6. PUBLIC REVIEW DRAFT EIR, NOTICE OF AVAILABILITY, AND NOTICE OF
COMPLETION
EPD will incorporate modifications to the Revised Administrative Draft EIR based on the specific comments received from the City and prepare a Public Draft EIR for public review. Exhibits and graphics will be used to describe, evaluate, and analyze information within the document.
Prior to release of the Public Draft EIR, EPD will submit to the City a PDF of the Public Draft EIR for final review and comment. Minimal comments are expected at this stage. With release of the Draft EIR, EPD will prepare and submit a Notice of Completion (NOC) and a Notice of Availability (NOA), and post copies of the Draft EIR on the State Clearinghouse (SCH) website. EPD can assist the City with mailing of the NOA to local agencies.
Deliverables:
Public Review Draft EIR (12 print copies with appendices in electronic format; 2 printed copies of the appendices and Draft EIR; electronic copies of the EIR in Word and PDF and Website ready PDF)
Notice of Completion (1 electronic copy)
Notice of Availability and Distribution List (1 electronic copy) Copies of the certified mail receipts
TASK 7. FINAL EIR, RESPONSE TO COMMENTS, MITIGATION MONITORING &
REPORTING PROGRAM, STATEMENT OF OVERRIDING CONSIDERATIONS,
AND NOTICE OF DETERMINATION
A Final EIR will be prepared in accordance with CEQA and will contain the City’s required elements, as follows:
7.1 Response to Comments & Final EIR
Following receipt of all comments on the Draft EIR, written responses will be prepared for each comment. A Response to Comments section will be created for the Final EIR and will contain an introduction describing the public review process concerning the Draft EIR, copies of all comment letters received and minutes from public meetings where oral comments were taken, plus written responses to all comments. Responses will focus on comments that address the adequacy of the Draft EIR. Other comments that do not address EIR adequacy will be noted as such and no further response will be provided, unless deemed necessary by the City of Tustin. Responses will be prepared by EPD with input by the City and technical subconsultants, as needed.
A not-to-exceed budget based on a maximum of 80 hours for responses to comments has been established to cover efforts by EPD and subconsultants, including review meetings and revisions. If an unexpectedly large volume of comments is received, or if certain comments result in the need for substantial additional responses or new research or analysis, the initial budget may not be sufficient. Should this situation become apparent, we will discuss this concern with the City before the responses budget is consumed and determine an appropriate course of action.
Responses to Comments by responsible agencies will be provided to those agencies, as well as any other commenters identified by the City, and will be prepared for consideration by the Planning Commission, if Redlands Regular meeting of 12-19-23 1416 of 1429
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desired or as requested by the City, but at a minimum of 10 days prior to consideration of the Final EIR by the City Council.
7.2 Mitigation Monitoring & Reporting Program
A Mitigation Monitoring and Reporting Program (MMRP) will be prepared pursuant to Section 21081.6 of the Public Resources Code. It will be presented in standard City format and will identify the significant impacts that would result from the project, proposed mitigation measures for each impact, the time at which each measure will need to be conducted, the entity responsible for implementing the mitigation measure, and the City department or other agency responsible for monitoring the mitigation effort and ensuring its success. A draft MMRP will be prepared for consideration by the Planning Commission so that any comments they may have concerning the MMRP can be incorporated into the Final EIR that is prepared for City Council certification.
7.3 Statement of Overriding Considerations
A Statement of Overriding Considerations will be prepared if the Final EIR identifies significant, unavoidable impacts for the selected project that the City determines would be acceptable in light of the overall benefits of the project. The EPD team will use a Findings and Overrides format approved by the City and will submit the draft prior to the Planning Commission hearing. One round of review for revisions is anticipated.
7.4 Notice of Determination
Following certification of the EIR, EPD will prepare a Notice of Determination for the City to submit to the State Clearinghouse and San Bernardino County Clerk. A check for the filing fees, including the CDFW filing fee for an EIR will be provided by the City of Redlands.
Deliverables:
Administrative Draft Response to Comments (2 electronic copies, with appendices, in Word and PDF formats)
Final Response to Comments and Final EIR (12 print copies; electronic copy in Word and PDF, with appendices; Website ready PDF)
Statement of Overriding Considerations (1 print copy; electronic copy in Word and PDF) MMRP (1 print copies; electronic copy in Word and PDF) Notice of Determination (electronic copy) and copies of the stamped NOD.
TASK 8. PROJECT MANAGEMENT AND MEETINGS
8.1 Project Management
To effectively manage the costs of the project, EPD will attend bi-weekly conference calls (briefings) to update the City on upcoming deliverables and discuss any potential issues that may impact the scope of work. EPD will draft agendas in advance of these meetings and deliver minutes via email to the entire project team. The minutes will identify action items and the responsible party to implement said action item. In addition to standing meetings, EPD will be available to City staff to answer questions, address concerns, or to clarify issues as they arise.
This scope of work assumes ongoing project management (an estimated 2 hour/week for the Project Manager and 1 hour for the Project Director for the duration of the project was estimated in this proposal).
8.2 Meetings
In an effort to achieve this level of communication, Konnie Dobreva, the Project Director and Meaghan Truman, Project Manager, will attend up to 10 in-person or virtual meetings during the course of the document preparation and environmental review process (inclusive the kick-off meeting in Task 2). These meeting are interchangeable at the City’s discretion and could be with City staff, or as part of inter-agency consultation meetings (e.g., San Bernardino County Transportation Authority, Caltrans, Water Quality Control Board, Redlands Regular meeting of 12-19-23 1417 of 1429
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etc.). Additional meetings or attendance by other members of the Consultant team will be billed on a timeand-materials basis. Costs for meeting attendance will be billed in accordance with the hourly rates for the personnel involved.
Deliverables:
Bi-weekly meetings or conference calls
Regular communication via telephone and email
Attend up to 10 in-person or virtual meetings with City staff:
o 1 kick-off meeting;
o up to 5 internal meetings with staff prior to public meetings and public hearings; and o up to 4 consultation meetings with City staff and other agencies.
TASK 9. HEARINGS
The project team will attend up to 1 Planning Commission hearings and 2 City Council hearings. The project team will assist City staff in developing a PowerPoint presentation with supporting exhibits for use at the public hearings. It is anticipated that the City will lead the hearings, with project team providing support as needed.
Deliverables:
Up to 1 Planning Commission hearings
Up to 2 City Council hearings
D. Project Budget
EPD proposes the budget on the following page for the Supplemental EIR scope of work.
Assumptions
Our cost estimate is based on our scope of services and the following assumptions:
• The cost estimate is valid for up to 180 days from the date of submittal, after which it may be subject to revision.
• Costs have been allocated to tasks to determine the total budget. A “Not to Exceed” dollar amount for each of the tasks are provided except where indicated as a “Fixed Fee.” Unexpended budget will be invoiced at the conclusion of the project.
• If additional meetings or site visits are requested or additional work beyond the allowances described herein are required, such meetings and work would require an amendment of the budget. • Reimbursable expenses are estimated and will be billed at actual cost, plus 15 percent administrative charge.
• Additional review cycles or additional versions of administrative drafts of any documents beyond the assumptions contained within the scope of work will constitute additional work.
The budget is based on completion of work within a maximum 12-month schedule. If a delay occurs as a result of circumstances beyond control, we reserve the right to adjust our budget to account for additional project management requirements, increased labor rates, and other costs.
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Proposed Fee
The following is the proposed fee for the above scope of work.
Redlands RHNA Rezone Supplemental EIR Fees
EPD Solutions, Inc.
October 13, 2023
Staff Member
Konnie
Dobreva
Renee
Escario
Meghan
Macias
Meaghan
Truman
Project
Planner
Hourly Rate $300 $230 $275 $185 $160
Proposed Work Scope Tasks Hours Hours Hours Hours Hours Hours $ $ $ Task 1: Project Initiation, Review of Existing Studies and Documents 8 8 8 10 2 40 9,190 $ $ 9,190 Task 2: Project Description 2 2 1 12 20 41 7,335 $ $ 7,335 Task 3: Technical Studies
3.1 Vehicle Miles Traveled Analysis 1 5 38 6 32 82 18,130 $ $ 18,130
3.2 Roadway Volume Forecasting 8 8 $ 2,200 $ 2,200
3.3 Air Quality Impact & Greenhouse Gas Analysis 0 - $ $ 17,500 $ 17,500
3.4 Energy Analysis 0 - $ $ 2,625 $ 2,625
3.5 Roadway Noise Impact Analysis 40 40 $ 6,400 $ 6,875 $ 13,275
3.6 Land Evaluation & Site Assessment Model 4 16 8 28 5,440 $ $ 5,440
3.7 Water Supply Assessment -- OPTIONAL 0 - $ $ 19,375 $ 19,375
3.8 Sewer Assessment -- OPTIONAL 0 - $ $ 13,125 $ 13,125
3.9 Water Assessment -- OPTIONAL 0 - $ $ 9,375 $ 9,375
Task 4: Initial Study, Notice of Preparation and Scoping Meeting 16 14 28 40 98 19,600 $ $ 19,600 Task 5: Admin Draft EIR and Mitigation Monitoring & Reporting Program
5.1 Admin. Draft 20 40 6 100 120 286 54,550 $ $ 54,550
5.2 Revised Admin. Draft 9 16 5 30 30 90 18,105 $ $ 18,105 Task 6: Public Draft EIR, MMRP, Notice of Availability, and Notice of Completion
6.1 Public Review Draft, NOA, NOC 4 - 20 30 54 9,700 $ $ 9,700
6.2 MMRP - 4 6 10 $ 1,700 $ 1,700
Task 7: Response to Comments, Final EIR, Statement of Overriding Considerations, Notice of Determination
7.1 Response to Comments & Final EIR 18 20 6 30 16 90 19,760 $ $ 3,000 $ 22,760
7.2 SOC, Resolutions, and Findings of Fact 6 - 16 35 57 9,940 $ $ 9,940
7.3 NOD 2 5 7 $ 1,170 $ 1,170
Task 8. Meetings and Project Management - - 0 - $ $ -
8.1 Project Management 24 4 20 50 - 98 22,870 $ $ 22,870
8.2 Meetings 16 12 30 - 58 13,650 $ $ 13,650
Task 9: Hearings 20 16 24 - 60 14,840 $ $ 4,000 $ 18,840 SUBTOTAL 82 115 72 274 384 931 234,580 $ $ 75,875 $ 310,455 $ 310,455
$ 268,580
$12,000
$ 322,455
$ 280,580
EPD Labor Total Subconsultants TOTAL LABOR
TOTAL LABOR w/o Optional Tasks
TOTAL W/ EXPENSES W/O OPTIONAL TASKS
TOTAL LABOR w/ Optional Tasks
TOTAL W/EXPENSES & OPTIONAL TASKS
EXPENSES
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PROVISIONS OF AGREEMENT
City of Redlands (“Client”) and Environment | Planning | Development Solutions, Inc. (“Consultant”) agree that the following Provisions of Agreement (“Provisions”) shall be part of the agreement to Client dated October 13, 2023 for the services described therein (“Project”) to which these Provisions are attached and both shall be considered and constitute the “Agreement” referenced herein.
I. DEFINITIONS:
1. Client and Consultant agree to cooperate with each other in order to fulfill their responsibilities and obligations under this Agreement. Both Client and Consultant shall endeavor to maintain good working relationships among members of the project team.
2. Ownership of Instruments of Service: All documents prepared or furnished by Consultant pursuant to this Agreement are Consultant’s Instruments of Service, have been prepared for use solely with respect to this Project, and Consultant shall retain an ownership and property interest therein. Consultant grants Client a license to use Consultant’s Instruments of Service for the purpose of constructing, occupying and maintaining the Project. Reuse or modification of any such documents by Client, without Consultant’s written permission, shall be at Client’s sole risk, and Client agrees to indemnify and hold Consultant harmless from all claims, damages and expenses, including attorneys’ fees, arising out of such reuse by Client or by others acting through Client.
Client acknowledges that Consultant’s Instruments of Service may be stored and delivered to Client and others in electronic files (“Data”), and that anomalies and errors can be introduced into the Data when it is transferred or used in conjunction with incompatible computer equipment or software. Consultant’s Data is being furnished "as is" and Consultant shall have no duty to modify or update the Data unless a part of the approved Project. Consultant reserves the right to retain an archival paper or electronic copy of the Data delivered to Client or the general contractor which shall be referred to and shall be conclusive proof and govern in all disputes over the form or content of the Data furnished by Consultant.
If Consultant is not paid in full for all its services, Client shall, upon demand, return Consultant and Consultant’s sub-consultants Instruments of Service and refrain from using Instruments of Service for any purpose whatsoever.
II. CONSULTANTS RESPONSIBILITIES:
1. Consultant will perform its professional services in the manner identified in the Agreement for the identified fixed fees and budgeted items, excluding direct expenses. Services provided on a time and materials basis or additional services will be charged based on the following hourly billing rates:
List of Standard Hourly Rates
Position Hourly Rate
President/Principal $300 - $350
Vice President of: Planning; Environmental Planning; Development; Transportation Planning; Construction Management; Engineering; Design $275 - $300
Senior Director of: Planning; Environmental Planning; Development; Transportation Planning; Construction Management; Engineering; Design $260 - $285
Director of: Planning; Environmental Planning; Development; Transportation Planning; Construction Management; Engineering; Design
$250 - $275
Senior: Project Manager; Planner; Transportation Planner; Engineer; Environmental Planner; Associate
$210 - $250
Project Manager; Associate Engineer $185 - $210
Associate: Planner; Environmental Planner; Transportation Planner $165 - $185 Assistant: Project Manager; Environmental Planner; Transportation Planner; Project Planner; Engineer
$150 - $165
Project Coordinator; GIS Analyst; Drafter $135 - $150
Support Staff $85 - $135
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Once the maximum fee is reached, Consultant will stop work unless Consultant and Client agree to increase the maximum fee amount or Client agrees to pay for additional services in accordance with Consultant's billing rates identified herein.
This rate schedule is subject to change due to the granting of wage increases and/or other employer benefits to field or office employees during the lifetime of this agreement.
2. Consultant will complete professional services described in this Agreement as expeditiously as is consistent with, and limited to, Consultant’s standard of care.
3. This Agreement comprises the entire and integrated agreement between Client and Consultant and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by an authorized representative of both Client and Consultant.
4. If any of the provisions of this Agreement shall be finally determined to be invalid or unenforceable in whole or in part, the remaining provisions hereof shall remain in full force and effect and be binding upon Client and Consultant hereto. Client and Consultant agree to reform this Agreement to replace any such invalid or unenforceable provision with a valid and enforceable provision that comes as close as possible to the intention of the stricken provision.
5. If the scope of services includes Consultant's assistance in applying for governmental permits or approvals, Consultant's assistance shall not constitute a representation, warranty or guarantee that such permits or approvals will be acted upon favorably by any governmental agency.
6. Governing Law: The laws of the state in which the Project is located shall govern the validity and interpretation of this Agreement.
7. Construction Observation: Consultant shall visit the project at intervals appropriate in the Consultant’s professional opinion, during construction to become generally familiar with the progress and quality of contractor’s work and to determine if the work is proceeding in general accordance with the Contract Documents. On the basis of on-site observations as a Consultant, Consultant shall keep Client informed about the progress and quality of the work, and shall endeavor to guard Client against, and promptly notify Client in writing of, defects and deficiencies in the work and against the contractor's failure to carry out the work in accordance with the intent of Consultant’s Instruments of Service and the contractor's schedule.
Client has not retained Consultant to make detailed inspections or to provide exhaustive or continuous project review and observation services. Consultant does not guarantee the performance of, and shall have no responsibility for, the acts or omissions of any contractor, subcontractor, supplier or any other entity furnishing materials or performing any work on the project.
If Client desires more extensive project observation or full-time project representation, Client shall request such services be provided by Consultant as Additional Services in accordance with the terms of this Agreement.
It is agreed that Consultant’s services under this Agreement do not include project observation, review of contractor’s performance or any other construction phase services. Client assumes all responsibility for all construction phase services including, but not limited to:
a. Submittal review and approval
b. Contract document interpretation
c. Site observations
d. Change order review and approval
e. Review and approval of contractor payment applications f. Certificates of substantial and final completion
g. Preparation and disposition of punch lists
h. Responding to contractor requests for information
i. Administration of any operational and maintenance training including collection operational and training manuals
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Client waives any claims against Consultant that may be in any way connected with Client’s decision not to retain Consultant to performance construction phase services. Client agrees, to the fullest extent permitted by law, to indemnify and hold harmless Consultant, its officers, directors, employees and sub-consultants (collectively, Consultant) against all damages, liabilities or costs, including reasonable attorneys’ fees and defense costs, arising out of or in any way connected with the performance of such services by other persons or entities and from any and all claims arising from modifications, clarifications, interpretations, adjustments or changes made to Contract Documents to reflect changed field or other conditions.
Client, Client’s contractors or subcontractors, or anyone for whom Client is legally liable shall assume full responsibility for the results of any changes made to the Contract Documents during construction. Client agrees to waive any claims against Consultant and to release Consultant from any liability arising directly or indirectly from such changes.
Contract Documents Definition: The Contract Documents consist of the agreement, conditions of the contract (general, supplementary and other conditions), drawings, specifications, addenda issued prior to execution of the Agreement, other documents and modifications issued after execution of the Agreement.
8. Jobsite Safety: Consultant shall not supervise, direct or have control over general contractor or its subcontractors, regardless of tier, any employee or agent thereof (hereinafter “Contractor”) work. Consultant shall not have authority over or responsibility for the construction means, methods, techniques, sequences or procedures or for safety precautions and programs in connection with the work of Contractor. Consultant does not guarantee the performance of the construction contract by Contractor and does not assume responsibility for Contractor’s failure to furnish and perform its work in accordance with the Construction Documents.
III. CLIENT’S RESPONSIBILITIES
1. Client acknowledges that its right to utilize reports and other documents of Consultant provided pursuant to this Agreement will continue only so long as Client is not in default, pursuant to the terms and conditions of this Agreement, and Client has performed all its obligations under this Agreement, including but not limited to payment for services rendered.
2. Client further agrees to waive all claims against Consultant resulting in any way from any unauthorized changes, use or reuse of the electronic files for any other project by anyone other than Consultant.
3. All fees and other charges due Consultant will be billed monthly and shall be due at the time of billing unless specified otherwise in this Agreement.
4. Consultant will provide Client with monthly invoices for services rendered and costs advanced. Client agrees that all billings from Consultant to Client are correct and binding on Client unless Client, within ten (10) days from the date of receipt of such billing, notifies Consultant in writing of alleged inaccuracies, discrepancies, or errors in billing.
5. Client agrees to pay a monthly late payment charge, which will be the lesser of one and one-half percent (1-1/2%) per month or a monthly charge not to exceed the maximum legal rate, which will be applied to any unpaid balance commencing thirty (30) days after the date of the billing. If Client notes any inaccuracies, discrepancies, or errors in billing pursuant to Article III, late fees shall only apply beginning on the thirty-one (31) days after the inaccuracies, discrepancies, or errors have been corrected.
IV. OWNERSHIP AND USE OF DOCUMENTS AND DATA
1. Prints or document printing will be billed directly to Client by the print company at no additional Consultant administrative cost or billed by Consultant at cost plus fifteen percent (15%). All other reimbursable expenditures will be invoiced at cost plus fifteen percent (15%) handling fee. Sub-consultant costs will be billed at cost plus twenty-five percent (25%). Mileage will be billed at the standard Federal rate as provided for under Internal Revenue code.
2. Standard of Care: Consultant’s services shall be provided consistent with and limited to the standard of care applicable to such services, which is that Consultant shall provide its services consistent with the Redlands Regular meeting of 12-19-23 1422 of 1429
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professional skill and care ordinarily provided by members of the same profession practicing in the same or similar locality under the same or similar circumstances.
3. Survival: Notwithstanding completion or termination of this Agreement for any reason, all rights, duties and obligations of the parties to this Agreement shall survive such completion or termination and remain in full force and effect until fulfilled hereunder and termination of this Agreement.
V. RISK ALLOCATION
1. Waiver of Consequential Damages: Notwithstanding any other provisions in this Agreement, Client and Consultant each waive consequential damages against the other party. Notwithstanding anything to the contrary set forth herein, the foregoing waiver shall not apply if the consequential damages are covered by Consultant’s insurance policy.
2. Indemnity: Consultant and Client each agrees to indemnify and hold harmless the other (Indemnitor and Indemnitee), and their respective principals, officers, directors, partners, employees, and any other entity or person for which Indemnitor and Indemnitee is legally liable, from and against any damages, losses, liabilities, judgments, settlements, expenses, and costs (including reasonable and necessary attorneys' fees, costs and expenses recoverable under applicable law), that Indemnitee incurs as a result of third party claims, demands, actions, suits or matters connected therewith, to the extent caused by the negligent acts, errors or omissions, or willful misconduct of Indemnitor in the performance of services under this Agreement and any other entity or person for which the Indemnitor is legally liable.
Notwithstanding the foregoing, if Indemnitor’s obligation to indemnify arises out of Indemnitor’s performance of services for the Project as a “design professional,” as that term is defined in California Civil Code Section 2782.8, Indemnitor’s indemnity obligation shall be limited in accordance with the provisions of Section 2782.8 as it was in effect as of the date of this Agreement.
3. Waiver of Personal Liability: It is intended by the parties to this Agreement that Consultant or its subconsultant(s) services in connection with this Project shall not subject Consultant’s or its sub-consultant(s) individual employees, officers or directors to any personal legal exposure for the risks associated with the Project or this Agreement, or any Addenda. Therefore, and notwithstanding anything to the contrary contained herein, Client agrees that as Client’s sole and exclusive remedy, any claim, demand or suit shall be directed and/or asserted only against Consultant, a California corporation or its incorporated subconsultant(s), and not against any of Consultant’s or its sub-consultant(s) individual employees, officers or directors.
4. Consultant will be legally liable for only the services expressly undertaken pursuant to this Agreement, and not otherwise. Consultant will not be legally liable for the providing of, or the failure to provide other services, even if information from others is incorporated into Consultant's instruments of service for ease of reference or otherwise. Further, and without limitation, Consultant will not be responsible for delays or other matters beyond its reasonable control; for inaccurate information provided to it by Client or other reasonably reliable sources; for site conditions of which it was not informed; for hazardous materials or toxic substances at the Project site; for construction means, methods, techniques, sequences or procedures, including without limitation excavation, shoring, demolition or erection procedures or construction safety precautions and programs; for the timeliness or quality of contractor performance or for the failure of any contractor to perform work in accordance with the Project’s construction documents; or for actions or inaction of third parties including other consultants, utility companies and governmental or quasi-governmental agencies.
5. Limitation of Liability: To the extent permitted by law, the total liability, in the aggregate, of Consultant and its employees, officers, directors, members, partners, agents, and consultants, to Client, its subsidiary and/or affiliated companies and its respective employees, officers, directors, members, partners, agents and anyone claiming by, through, or under Client, for any and all injuries, claims, losses, expenses, or damages whatsoever arising out of, resulting from or in any way related to Consultant’s services, the Project or this Agreement, or any addenda, from any cause or causes whatsoever, including but not limited to, negligence, strict liability, breach of express or implied contract or warranty shall not exceed a total amount of $50,000.
6. Certification: Consultant shall not be required to execute certificates, consents or reliance letters that would require knowledge, services or responsibilities beyond the scope of this Agreement, and shall not be Redlands Regular meeting of 12-19-23 1423 of 1429
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required to sign any documents that would result in Consultant having to certify the existence of conditions whose existence Consultant cannot reasonably ascertain beyond its standard of care.
7. Unauthorized Changes to Plans: In the event Client, Client's contractors or subcontractors or anyone for whom Client is legally liable, makes or permits any changes to be made to any reports, plans, specifications or other construction documents prepared by Consultant without obtaining Consultant's prior written consent, Client agrees to waive any claim against Consultant and to release Consultant from any liability arising directly or indirectly from such changes. In addition, Client agrees (1) to the fullest extent permitted by law, to indemnify and hold harmless Consultant from any damages, liabilities or costs arising from such change, and (2) to include in any contracts for construction appropriate language that prohibits any contractor or subcontractors of any tier from making any changes or modifications to Consultant's construction documents without the prior written approval of Consultant and that further requires contractor to indemnify both Consultant and Client from any liability or cost arising from such changes made without such proper authorization.
VI. INSURANCE
1. Insurance: Consultant shall purchase business insurance as follows:
a. Professional Liability Insurance, with prior acts coverage sufficient to cover the services performed under this Agreement, and policy limits in an amount of $1,000,000 each claim and $2,000,000 annual policy period aggregate limit.
Consultant specifically agrees, pursuant to this Agreement, to waive any rights of recovery against Client because of any payment made to the extent coverage is provided by the policy. b. Commercial General Liability Insurance (ISO CG 0001 0413), or another equivalent occurrence-based policy form, including coverage for bodily injury and property damage liability arising out of premises, operations, completed operations, and products in addition to advertising injury and personal injury liability coverage with a per project limit of not less than $1,000,000 each occurrence and $2,000,000 general aggregate limit.
Consultant specifically agrees, pursuant to this Agreement, to the following:
i. Additional Insured Provision: Shall include Client and Client-designated additional insured(s), to the extent coverage is provided by the policy, caused in whole or in part by Consultant or those acting on Consultant’s behalf. Additional insured coverage shall be provided by a combination of the CG2010 0413 and CG2037 0413 endorsements, or other comparable endorsement(s). ii. Primary and Non-Contributory Provision: The insurance provided to Client-designated additional insured(s) is primary to other insurance, which covers such additional insured as a named insured, and will not share with that other insurance to the extent coverage is provided by the policy. Primary and Non-contributory coverage shall be provided by CG2401 0413, or other comparable endorsement. iii. Waiver of Subrogation Provision: The insurance provided shall waive any rights of recovery against Client-designated additional insured(s), because of any payment made to the extent coverage is provided by the policy. Waiver of Subrogation provision shall be provided by CG2404 0509, or other comparable endorsement.
c. Owned, Hired and Non-Owned Automobile Liability Insurance, with a limit of not less than $1,000,000 combined single limit for bodily injury and property damage liability arising out of the maintenance or use of any policy covered hired or non-owned automobile by Consultant or Consultant’s employees in the course of Consultant’s business.
Consultant specifically agrees, pursuant to this Agreement, to the following:
i. Additional Insured Provision: Shall include Client-designated additional insured(s), to the extent coverage is provided by the policy.
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ii. Waiver of Subrogation Provision: The insurance provided shall waive any rights of recovery against Client-designated additional insured(s), because of any payment made to the extent coverage is provided by the policy.
d. Commercial Umbrella or Excess Liability Insurance, on a follow form basis with a limit of not less than $2,000,000 each occurrence and $2,000,000 general aggregate limit. Coverage shall be excess of commercial general liability, hired and non-owned automobile liability and employers’ liability with such coverage being concurrent with underlying insurance.
e. Workers’ Compensation Insurance, covering Consultant’s employees in accordance with statutory requirements of all jurisdiction(s) in which Services are being performed and Employers’ Liability Insurance in an amount of:
Bodily Injury by Accident: $1,000,000 Each Accident
Bodily Injury by Disease: $1,000,000 Policy Limit
Bodily Injury by Disease: $1,000,000 Each Employee
Consultant specifically agrees, pursuant to this Agreement, to the following:
i. Waiver of Subrogation Provision: The insurance provided shall waive any rights of recovery against Client because of any payment made to the extent coverage is provided by the policy. Waiver of subrogation provision shall be provided by WC 04 03 06 (Ed. 4-84) from the Workers’ Compensation Insurance Rating Bureau or WC 00 03 13 (Ed. 4-84) from the National Council on Compensation Insurance, or other comparable endorsement.
f. Certificates of Insurance: Prior to the commencement of this Agreement and upon the renewal of any of the insurance policies required hereunder, Consultant shall furnish certificates of insurance to Client as evidence of the insurance listed in Article VI.
2. Compliance with Code: Consultant shall exercise due and reasonable professional care in observing those federal, state, and local codes, standards, statutes, and regulations applicable at the time Consultant renders service. Notwithstanding the foregoing, Consultant has no responsibility for the discovery, presence, handling, removal, or disposal of, or exposure of persons to, hazardous materials or toxic substances in any form at the Project site. It is understood, however, that various codes and regulations are subject to varying and sometimes contradictory interpretation. Consultant shall exercise its professional skill and care consistent with, and limited to, the generally accepted standard of care to provide a design that complies with such regulations and codes.
VII. DISPUTE RESOLUTION
1. (a) Except as provided in subdivisions (b) and (c), in an effort to resolve any conflicts that arise during the design or construction of the project or following completion of the project, Client and Consultant agree that all disputes between them arising out of or relating to this Agreement shall be submitted to nonbinding mediation, unless the parties mutually agree otherwise.(b) Subdivision (a) shall not preclude or limit Consultant's right to file an action for collection of fees if the amount in dispute is within the jurisdiction of the small claims court.(c) Subdivision (a) shall not preclude or limit Consultant's right to record.
2. Reliance on Information Provided by Others: Consultant shall be entitled to rely, without liability, on the completeness and accuracy of any and all information and data provided by Client, Client’s consultants and contractors, and information from public records, without the need for independent verification. Notwithstanding the foregoing, Consultant shall use its reasonable judgment and experience in determining whether such reliance is advisable.
Client will also require its consultants and contractors to promptly notify Client if its consultants or contractor(s) observes or becomes aware of faults or defects in documents prepared by Consultant and Client will provide prompt written notice to Consultant.
3. Assignment: Neither Consultant nor Client may assign its obligations, interests, or delegate its duties under this Agreement (including monies that are due or monies that may be due) without prior written permission of the other party, which consent shall not be unreasonably withheld.
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4. Severability: If any of the provisions of this Agreement shall be finally determined to be invalid or unenforceable in whole or in part, the remaining provisions hereof shall remain in full force and effect and be binding upon Consultant and Client hereto. Consultant and Client agree to reform this Agreement to replace any such invalid or unenforceable provision with a valid and enforceable provision that comes as close as possible to the intention of the stricken provision.
VIII. GENERAL PROVISIONS
1. Suspension of Services: Services may be suspended in the event of the following:
a. A substantial failure of performance by either party. b. Any Client’s payment is more than 30 calendar days past due and Consultant shall have no liability to Client for delay or damage caused Client because of such suspension of services. c. Before resuming services, Client shall pay Consultant all sums due prior to such suspension and expenses incurred in the interruption and resumption of Consultant’s services. Consultant’s fees for the remaining services and the time schedules shall be equitably adjusted. d. If the Project is abandoned or suspended in whole or part for more than a cumulative ninety (90) calendar days or indefinitely postponed either party may terminate this Agreement and Consultant shall be paid for all services provided.
e. If the Project is resumed after a delay of more than ninety (90) calendar days in the aggregate, Consultant shall be entitled to additional compensation for remobilization costs and the time schedules shall be equitably adjusted.
2. Termination: Either party may terminate this Agreement upon seven (7) working days' written notice to the other party, with or without cause. Said notice shall be deemed to be effective upon delivery to the other party. In the event of termination by Client, Consultant shall cease work at the time specified or if no time is specified, at the end of the day on the day receipt of the notice. Consultant shall be paid in full for services performed and expenses incurred to date as reasonably agreed upon by both parties.
3. Third-Party Beneficiaries: Client and Consultant agree that services performed by Consultant under this Agreement are solely for the benefit of Client, and are not intended by either Client or Consultant to benefit any other person or entity including, but not limited to, the Project contractor and/or any of its subcontractors. Any such benefit is purely incidental and such other person shall not be deemed a thirdparty beneficiary of this contract.
Governing Law: This Letter Agreement shall be governed in accordance with the laws of the state in which the Project is located, excepting those provisions dealing with conflicts of laws.
Redlands Regular meeting of 12-19-23 1426 of 1429
Sole Source/ Single Source/ Standardization Form
For procurement of supplies, equipment and services valued at $5,000 and over NOTE: Every question must be answered with appropriate documentation attached; incomplete forms will be immediately rejected by Purchasing.
Date:_______________________
TO: Purchasing Division
FROM: ________________________________
Purchase Requisition # ___________________
Estimated Total Cost: $_________________
Proposed Vendor: ______________________
Request Term: _________________
This form must accompany the purchase document whenever an exception to the competitive process is requested. Requests for goods and/or services from a specific vendor or limited to a specific brand, where substitutes to the recommended vendor or brand are unacceptable, must be accompanied by a written justification explaining the circumstances that make alternatives unacceptable.
The City Manager will determine whether the justification is appropriate. Requests for exception must be supported by factual statements that will pass an audit.
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EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
2 INSTRUCTIONS
1. Please check all applicable categories (a. through i.) below and provide additional information where indicated.
a. The requested product is an integral repair part or accessory compatible with existing equipment.
Existing Equipment:
Manufacturer/Model Number:
Age:
Current Estimated Value:
b. The requested product has unique design/performance specifications or quality requirements that are not available in comparable products. c. I have standardized the requested product and the use of another brand/model would require considerable time and funding to evaluate.
d. The requested product is one in which I (and/or my staff) have specialized training and/or extensive expertise. Retraining would incur substantial cost in time and/or funding.
e. The requested product is used or demonstration equipment available at a lower-thannew cost. f. Repair/Maintenance service is available only from manufacturer or designated service representative.
g. Upgrade to or enhancement of existing software is available only from manufacturer. h. Service proposed by vendor is unique; therefore, competitive bids are not available or applicable.
i. Other factors (provide detailed explanation in #2 below).
2. Provide a detailed explanation and pertinent documentation for each category checked in item 1 above. Attach additional sheets if necessary:
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EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
3 3. Was an evaluation of other equipment, products, or services performed? Yes No
If yes, please explain the type of evaluation performed and provide all supporting documentation:
4. List below the name of each individual who was involved in the evaluation, if conducted, and in making the recommendation to procure this product or service. Attach additional information, if necessary.
5. Explain what action(s) the department would take if the sole/single source services were no longer available
6. I certify that the above information is accurate to the best of my knowledge, and a signed copy of this document will be kept on file and available for audit in my department _________________________________________________________ Prepared by Date
_________________________________________________________ Department Director Date
Purchasing Approvals
______________________________________________________
Purchasing Agent Approval Date
_______________________________________________________ City Manager Approval Date
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