Agenda packet — Redlands City Council, February 20, 2024 (part 3 of 4)

Source: City of Redlands
City of Redlands
Details regarding the City's outstanding debt can be found in the notes to the financial statements. Operating expenses do not include interest or depreciation expenses.

Last Ten Fiscal Years
Pledged Revenue Coverage
Debt Service
Debt Service
Water Revenue Bonds
Wastewater Revenue Bonds
Debt Service
Solid Waste Revenue Bonds
Schedule 14
230
Redlands Regular Meeting of 02-20-24
408 of 923
Personal Per Capita
Calendar Population Income Personal Unemployment
Year (1) (In Thousands) Income (2) Rate (3)
2022 72,259 3,086,832 42,719 5.5% 2021 73,288 2,846,286 38,837 2.9% 2020 71,154 2,607,936 36,652 7.4% 2019 70,952 2,882,851 40,631 3.0% 2018 71,441 2,790,914 39,066 3.2% 2017 70,851 2,494,168 35,203 3.1% 2016 69,211 2,195,442 31,721 3.3% 2015 68,040 2,192,657 32,226 3.0% 2014 69,814 2,243,752 32,139 4.7% 2013 69,882 2,265,714 32,422 6.0% Sources: (1) State of California, Department of Finance - Demographic Research Unit (2) U.S Department of Commerce U.S Census Bureau
(3) State of California, Employment Development Department Schedule 15
City of Redlands
Demographic and Economic Statistics
Last Ten Fiscal Years
231
Redlands Regular Meeting of 02-20-24
409 of 923
Percent of Percent of
Number of Total Number of Total
Employer Employees Employment Employees Employment
ESRI 2,419 6.56% 1,900 5.16% Redlands Unified School District* 2,373 6.43% 1,843 5.01% Amazon Fulfillment Center (Redlands)** 1,856 5.03% 0.00% Redlands Community Hospital 1,782 4.83% 1,250 3.40% Optum (Beaver Medical Group & Epic Mgmt) 1,027 2.78% 538 City of Redlands 504 1.37% 534 1.45% University of Redlands 494 1.34% 547 1.49% Loma Linda University Behavioral Medicine Ctr. 392 1.06% - Terracina Post Acute 333 0.90% -
The Home Depot 252 0.68% -
United States Postal Service (USPS) 1,400 3.80% Verizon 1,240 3.37%
Wal-Mart Stores, Inc. 420 1.14%
La-Z-Boy, Inc. 391 1.06%
Total of Top Employers 11,432 30.98% 10,063 27.35% Total Employees in City(1) 36,900 36,800 County "Donut Hole" Employers (2):

Burlington Coat Factory Distribution Center 997 2.70% Amazon Fulfillment Center* 500 1.36% Target 250 0.68%
Kohls Retail Store 120 0.33%
Becton Dickinson (BD) Distribution 120 0.33% JCPenney 80 0.22%
Prime Line Products 38 0.10%
Total Employees 2,105 5.70%
*Count includes PT/FT, classified, certificated, admin. **Previous year combined County and City totals
*** La-Z-Boy, Inc. and Superior Building Products closed its locations in Redlands, CA in late 2019 NOTES:
(1)Total Employees in City provided by EDD Labor Force Data, represents the total employment of all employers located within City limits.
(2) The City of Redlands fully encapsulates a county pocket containing Citrus Plaza and a significant industrial area which is home to a number of distribution centers and logistics companies.

The City of Redlands has chosen to list some of the significant employers within this area as it is believed to contribute to the financial well being of the city.

Source: Avenu Insights and Analytics
2023 2014
City of Redlands
Schedule 16
Principal Employers
Fiscal Year 2023 and Ten Years Prio
r
Source: MuniServices LLC 232
Redlands Regular Meeting of 02-20-24
410 of 923
FUNCTION/PROGRAM 2023 2022 2021 2020 2019 2018 2017 2016 2015 2014 Full-time employees:

City clerk's office 2 2 2 - 1 1 1 1 1 1 City manager's office 13 10 7 9 12 12 11 9 7 7 Development services 27 19 18 17 19 21 22 22 21 19 Finance 31 28 26 24 27 24 27 26 25 24 Fire 70 65 63 62 63 61 60 60 60 58 Human resources 12 11 9 7 9 9 10 8 7 7 Library 23 20 11 18 20 18 17 17 16 16 Management information systems - - - - - - - - 9 9 Department of Innovation & Tech 15 12 9 12 12 10 9 10 - - Municipal utilities and engineering:

Administration 41 36 26 30 29 33 34 34 34 28 Water 47 48 45 48 50 50 49 49 50 49 Wastewater 22 17 21 23 24 24 24 24 24 24 Police 138 134 112 117 130 126 122 122 121 113 Facilities & Community Services2
Administration, parks & streets 67 67 51 63 63 62 56 56 52 48 Equipment maintenance 5 5 10 4 4 5 5 5 6 6 Solid waste 44 42 38 39 39 33 33 33 32 32 Cemetery 5 4 4 4 4 4 4 4 4 3 562 520 452 477 506 493 484 480 469 444 Part-time employees 40 51 39 43 68 90 87 87 88 81 At-will employees - - 10 - - - - - - - Grant-funded employees1 1 1 1 1 7 7 10 10 10 10 Limited Term Position - - 1 - - 4 1 1 - - 603 572 503 521 581 594 582 578 567 535 1 Includes both full & part time positions.
2 Prior to Fiscal Year 2018, the Facilities & Community Services Department was referred to as the Quality of Life Department Reorganizations in 2008 and 2016 created new departments, moved divisions and transferred employees. Historical data has been changed to reflect some but not all of these reorganizations.

Source: City of Redlands Budget
City of Redlands
Schedule 17
Full Time Equivalent City Government Employees by Function/Program Last Ten Fiscal Years
Fiscal Years
233
Redlands Regular Meeting of 02-20-24
411 of 923
FUNCTION/PROGRAM 2023 2022 2021 2020 2019
Police:

Calls for service 38,502 44,746 44,259 52,520 52,914 Emergency calls for service 1 665 68,761 649 808 815 Citations issued 2,685 2,135 4,239 6,837 5,449 Fire:

Number of incidents 11,624 11,386 10,636 10,789 10,760 Inspections performed 1,521 1,688 1,362 6,429 5,821 Building and safety:

Permits issued 3,005 2,764 2,078 2,159 2,111 Inspections performed 18,040 15,613 12,017 11,211 9,431 Parks and recreation:

Community center attendance 31,069 28,245 13,645 45,022 48,500 Senior center attendance 19,539 17,763 5,822 20,175 25,109 Joslyn center attendance2 0 870 1,206 18,257 22,679 Youth sports attendance 34,392 31,266 4,774 10,032 12,396 Adult sports attendance 7,945 7,223 6,524 2,480 3,200 Water:

Number of services 22,744 22,639 22,537 22,380 22,440 Average daily consumption
(thousands of gallons) 20,487 29,317 22,560 25,926 26,670 Solid waste:

Recycled materials (tons) 21,809 23,307 24,703 23,952 25,474 Refuse disposed (tons) 49,625 47,567 61,631 52,476 51,769 Library:

Number of volumes 152,448 149,577 148,652 146,379 146,173 1 Except for in FY 2021-22, this number indicates the total number of priority 1 calls received only. In FY 2021-22, it encompassed all levels. 2 In FY 2022-23 , the Joslyn Senior Center was closed for the duration of fiscal year for renovations.

Fiscal Years
City of Redlands
Schedule 18
Operating Indicators by Function/Program
Last Ten Fiscal Years
Source: Various City Departments 234
Redlands Regular Meeting of 02-20-24
412 of 923
FUNCTION/PROGRAM 2018 2017 2016 2015 2014
Police:

Calls for service 1 54,370 40,159 47,488 55,972 54,529 Emergency calls for service 1 708 517 578 538 504 Citations issued 1 7,347 5,299 7,062 6,733 6,571 Fire:

Number of incidents 10,684 10,484 10,169 9,354 8,980 Inspections performed 1 4,075 2,827 2,186 1,974 2,234 Building and safety:

Permits issued 2,408 2,110 1,947 1,932 2,150 Inspections performed 9,381 10,015 8,293 4,486 7,839 Parks and recreation:

Community center attendance 51,000 44,725 42,625 31,238 19,100 Senior center attendance 24,970 24,415 28,675 29,415 27,891 Joslyn center attendance 20,498 21,554 23,795 21,846 16,932 Youth sports attendance 12,870 12,271 11,521 21,102 2,100 Adult sports attendance 1,800 2,830 5,760 7,200 20,340 Water:

Number of services 22,113 22,378 21,842 21,842 21,732 Average daily consumption
(thousands of gallons) 30,328 20,989 18,679 24,631 29,900 Solid waste:

Recycled materials (tons) 23,758 22,287 22,805 20,611 26,570 Refuse disposed (tons) 51,798 52,527 52,826 49,416 72,228 Library:

Number of volumes 144,173 144,887 144,122 140,667 142,989 Source: City of Redlands
Fiscal Years
City of Redlands
Schedule 18
Operating Indicators by Function/Program (Continued)
Last Ten Fiscal Years
Source: Various City Departments 235
Redlands Regular Meeting of 02-20-24
413 of 923
This page intentionally left blank.
236
Redlands Regular Meeting of 02-20-24
414 of 923
FUNCTION/PROGRAM 2023 2022 2021 2020 2019 2018 2017 2016 2015 2014 Police:

Stations 1 1 1 1 1 1 1 1 1 1 Sub-stations 1 1 1 1 1 2 2 2 2 2 Fire:

Fire stations 4 4 4 4 4 4 4 4 4 4 Public works:

Streets (miles) 302 300 300 368 368 368 319 316 316 315 Traffic signals (city-owned) 74 73 73 73 72 69 68 68 68 68 Parks and recreation:

Parks (acreage) 313 333 333 333 327 295 295 295 295 295 Groves (acreage) 184 199 199 199 180 164 164 159 159 159 Community centers 3 3 3 3 3 3 3 3 3 3 Water:

Water mains (miles) 427 400 400 388 388 388 385 386 386 390 Maximum daily production capacity
(thousands of gallons) 34,900 34,900 34,900 55,000 55,000 55,000 55,000 55,000 55,000 55,000 Non Potable Water
Water mains (miles) 34 34 34 34 34 34 34 33 32 30 Maximum daily production capacity
(thousands of gallons) 4,100 4,100 4,100 14,000 4,500 4,500 4,500 4,500 4,500 4,500 Wastewater:

Sewers (miles) 250 247 247 245 245 245 245 245 245 243 Daily capacity of wastewater plant
(thousands of gallons) 9,500 9,500 9,500 9,500 9,500 9,500 9,500 9,500 9,500 9,500 Solid waste:

Landfill (city-owned) 1 1 1 1 1 1 1 1 1 1 Library:

Public library 1 1 1 1 1 1 1 1 1 1 Source: City of Redlands
City of Redlands
Schedule 19
Capital Asset Statistics by Function/Program
Last Ten Fiscal Years
Fiscal Year
Source: Various City Departments 237
Redlands Regular Meeting of 02-20-24
415 of 923
This page intentionally left blank.
238
Redlands Regular Meeting of 02-20-24
416 of 923
200 E. Sandpointe Avenue, Suite 600
Santa Ana, California 92707
December 20, 2023
To the Honorable Mayor and Members of the City Council
of the City of Redlands
Redlands, California
We have audited the financial statements of the governmental activiti es, the business-type activities, each major fund, and the aggregate remaining fund information of the City of Redlands (the “City”) for the year ended June 30, 2023, and have issued our report thereon dated December 20, 2023. Professional standards require that we provide you with information about our responsibilities unde r generally accepted auditing standards, Government Auditing Standards and the Uniform Guidance, as well as cer tain information related to the scope and timing of our audit. We have communicated such information in our letter to you dated Ma y 1, 2023. Professional standards also require that we communicate to you the following information related to our audit.

Significant Audit Matters
Qualitative Aspects of Accounting Practices
Management is responsible for the selection and use of appropriate accounting policies. The significant a ccounting policies used by the City are described in Note 1 to the basic financial statements.

New Accounting Standards
 In May 2019, GASB issued Statement No. 91, Conduit Debt Obligations (GASB Statement No. 91), to provide a single method of reportin g conduit deb
t obligations by issuers and eliminate diversity in practice associated with (1) commitments extended by issuers, (2) arrangements associated with conduit debt obligations, and (3) related note disclosures. This Statement achieves those objectives by clarifying the existing definition of a conduit debt obligation; establishing that a conduit debt obligation is not a liability of the issuer; establishing standards for accounting and financial reporting of additional commitments a nd voluntar y commitments extended by issuers and arrangements associated with conduit debt obligations; a nd improving required note disclosures. Application of this statement did not have an effect on the City’s financial reporting for the fiscal year ending June 30, 2023.
 In March 2020, GASB issued Statement No. 94, Public-Private and Public -Public Partnerships and Availability Payment Arrangements. The primary objective of this Statement is to improve fi nancial reporting
by addressing issues r elated to public-private and public- public partnership arrangements (PPPs). As used in this Statement, a PPP is an arrangement in which a government (the transf eror) contracts with an operator (a governmental or nongovernmental entity) to provide public services by conveying control of the right to operate or use a nonfinancial asset, such as infrastructure or other capital asset (the underlying PPP asset), for a period of time in an exchange or exchange-like transaction. Application of this statement did not have an effect on the City’s financial reporting for the fiscal year ending June 30, 2023.  In May 2020, GASB issued Statement No. 96, Subscription-Based Information Technology Arrangements. This Statement provides guidance on the accounting and financial reporting for subscr iption-based information technology arrangements (SBITAs) for government end users (governments). This Statement (1) defines a SBITA; (2) establishes that a SBITA results in a ri ght-to-use subscription asset—an intangible asset—and a corresponding subscription liability; (3) provides the capitalization criteria for outlays other than subscription payments, including implementation costs of a SBITA; and (4) requires note disclosures regarding a SBITA.

To the extent relevant, the standards for SBITAs ar e based on the standards established in Statement No. 87, Leases, as amended. Application of this statement has a modera te effect on the City’s financial reporting for the fiscal year ending June 30, 2023.

Redlands Regular Meeting of 02-20-24
417 of 923
To the Honorable Mayor and Members of the City Council
of the City of Redlands
Redlands, California

Page 2 ends

We noted no other new accounting policies were adopted an d the application of existing policies was not changed during 2023. We noted no transactions entered into by the City during the year for which there is a lack of authoritative guidance or consensus. All significant transactions have been recognized in the financial statements in the proper period.

Accounting Estimates

Accounting estimates are an integral part of the financ ial statements prepared by management and are based on management’s knowledge and experience about past and current events and assum ptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financia l statements and because of the possibility that future events affecting them may differ significantly from those expected.

The most sensitive estimates affecting the City’s financial statements were:

 Management’s estimate of the depreciation on capital assets is based on the industry standard and past experience on actual useful life of the asset groups. We evaluated the key factors and assumptions used to develop the depreciation on capital assets in determining that it is reasonable in relation to the financial statements taken as a whole.

 Management’s estimate of the net other postemploym ent benefits (“OPEB”) liability is based on the actuarial valuation on total OPEB liability. We evaluated the key factors and assumptions used to develop the total OPEB liability in determining that it is reaso nable in relation to the financial statements taken as a whole.

 Management’s estimate of the net pension liabilities is based on the proportionate share of actuarial valuation on total pension liability and the proportionate share of the fiduciary net position for CalPERS plans. We evaluated the key factors and assumptions used to develop the net pension liability in determining that it is reasonable in relation to the financial statements taken as a whole.

Certain financial statement disclosures are particularly sensitive because of their significance to financial statement users. The most sensitive disclosures affecting the financial statements were:

 Note 1 – Summary of Significant Accounting Policies
 Note 3 – Leases Receivable
 Note 11 – Pension Plans
 Note 12 – Other Postemployment Benefits
 Note 14 – Fund Balance and Net Position
 Note 20 – Prior Period Adjustments
 Note 21 – Commitments and Contingencies

The financial statement disclosures are neutral, consistent, and clear.

Difficulties Encountered in Performing the Audit

We encountered no significant difficulties in dealing with management in performing and completing our audit.

Corrected and Uncorrected Misstatements

Professional standards require us to accumu late all known and likely misstatements identified during the audit, other than those that are clearly trivial, and communicate them to the appropriate level of management. Management has corrected all such misstatements. In addition, none of th e misstatements detected as a result of audit procedures and corrected by management were material, either individually or in the aggregate, to each opinion unit’s financial statements taken as a whole.

Redlands Regular Meeting of 02-20-24
418 of 923
To the Honorable Mayor and Members of the City Council
of the City of Redlands
Redlands, California

Page 3 ends

Disagreements with Management

For purposes of this letter, a disagreement with management is a financial accounting, repo rting, or auditing matter, whether or not resolved to our satisfaction, that could be si gnificant to the financial statements or the auditor’s report.

We are pleased to report that no such disagreements arose during the course of our audit.

Management Representations

We have requested certain representations from management that are included in the management representation letter dated December 20, 2023.

Management Consultations with Other Independent Accountants

In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a “second opinion” on certain situations. If a consultation involves application of an accounting principle to the governmental unit’s financial statements or a determination of the type of auditor’s opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants.

Other Audit Findings or Issues

We generally discuss a variety of matters, including the a pplication of accounting principles and auditing standards, with management each year prior to retention as the governmental unit’s auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention.

Other Matters

We applied certain limited procedures to the Management’s Discussion and Analysis, the Budgetary Comparison Schedules, the Schedule of Changes in the Net Pension Liability and Related Ratios, the Schedule of the City’s Proportionate Share of the Net Pension Liability and Rela ted Ratios, the Schedules of the Contributions, and the Schedule of Changes in Total Other Postemployment Bene fits Liability and Related Ratios, which are required supplementary information (“RSI”) that supplements the basic financial stat ements. Our procedures consisted of inquiries of management regarding the methods of prepar ing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic fi nancial statements. We did not audit the RSI and do not express an opinion or provide any assurance on the RSI.

We were engaged to report on the Combining and Indivi dual Nonmajor Fund Financial Statements and Budgetary Comparison Schedules, which accompany the financial statements but are not RSI. With respect to this supplementary information, we made certain inquiries of management and evaluated the form, content, and methods of preparing the information to determine that the in formation complies with accounting prin ciples generally accepted in the United States of America, the method of preparing it has not changed from the prior period, and the information is appropriate and complete in relation to our audit of the financial statements. We compared and reconciled the supplementary information to the underlying accounting records used to prepare the financial statements or to the financial statements themselves.

We were not engaged to report on the Introductory and Statistical Sections, which accompany the financial statements but are not RSI. We did not audit or perform other pro cedures on this other information and we do not express an opinion or provide any assurance on it.

Redlands Regular Meeting of 02-20-24
419 of 923
To the Honorable Mayor and Members of the City Council
of the City of Redlands
Redlands, California

Page 4 ends

Restriction on Use
This information is in
tended solely for the use of the City Council and management of the City and is not intended to be, and should not be, used by anyone other than these specified parties.

Very truly yours,
Santa Ana, California
Redlands Regular Meeting of 02-20-24
420 of 923

City of Redlands

Redlands, California

Independent Accountants’ Report on
Agreed-Upon Procedures Applied to
Appropriations Limit Schedule

For the Year Ending June 30, 2023

Redlands Regular Meeting of 02-20-24
421 of 923
200 E. Sandpointe Avenue, Suite 600
Santa Ana, California 92707

INDEPENDENT ACCOUNTANTS’ REPORT ON

APPLYING AGREED-UPON PROCEDURES

To the Honorable Mayor and Members of City Council
of the City of Redlands
Redlands, California

We have performed the procedures enumerated below on the accompanying Appropriations Limit Schedule of the City of Redlands, California (the “City”) for the year ending June 30, 2023. The management at the City is responsible for the Appropriations Limit Schedule.

The City has agreed to and acknowledged that the procedures performed are appropriate to meet the intended purpose of meeting the requirements set forth in Section 1.5 of Article XIII-B of the California Constitution. The procedures, which were suggested by the League of Califor nia Cities and presented in the publication entitled Agreed-upon Procedures Applied to the Appropriations Limitation Prescribed by Article XIII-B of the California Constitution were performed solely to assist you in meeting the requirements. This report may not be suitable for any other purpose. The procedures performed may not address all the items of interest to a user of this report and may not meet the needs of all users of this report and, as such, users are responsib le for determining whether the procedures performed are appropriate for their purposes.

The procedures and the associated findings are as follows:

1. We obtained the completed worksheets used by the City to calculate its appropriations limit for the year ending June 30, 2023, and compared the limit and annual calculation factors that were adopted by resolution of City Council. We also compared the population and inflation options that were selected by a recorded vote of the City Council.

Finding: No exceptions were noted as a result of our procedures.

2. For the accompanying Appropriations Limit Schedule, we added the prior year’s limit to the total adjustments, and compared the resulting amount to the current year’s limit.

Finding: We noted the prior year’s limit used by the City was the corrected amount of $141,113,178, instead of the limit adopted in the prior year which used the incorrect population factor in the calculation.

3. We compared the current year information presented in the accompanying Appropriations Limit Schedule to corresponding information in worksheets used by the City.

Finding: No exceptions were noted as a result of our procedures.

4. We compared the appropriations limit presented in the accompanying Appropriations Limit Schedule to the appropriations limit adopted by the City Council.

Finding: No exceptions were noted as a result of our procedures.

Redlands Regular Meeting of 02-20-24
422 of 923
To the Honorable Mayor and Members of City Council
of the City of Redlands
Redlands, California

Page 2 ends

2 We were engaged by the City to perform this agreed-upon procedures engagement and conducted our engagement in accordance with attestation standards established by the American Institute of Certified Public Accountants. We were not engaged to and did not conduct an examination or review engagement, the objective of which would be the expression of an opinion or conclusion, respective on the accompanying Appropriation Limit Schedule. Accordingly, we do not express such an opinion or conclusion. Had we performed additional procedures, other matters have come to our attention that would have been reported to you.

We are required to be independent of the City and to meet our other ethical responsibilities, in accordance with the relevant ethical requirements related to our agreed-upon procedures engagement.

This report is intended solely for the information and use of the City Council and management of the City and is not intended to be and should not be, used by anyone other than these specified parties. However, this report is a matter of public record and its distribution is not limited.

Santa Ana, California
February 13, 2023

Redlands Regular Meeting of 02-20-24
423 of 923
City of Redlands
Appropriations Limit Schedule
For the Year Ending June 30, 2023

3 Amount Source
A. Appropriations Limit FY 2021-2022 141,113,178$ Prior year B. Calculation Factors:
1) Population increase % 1.0014 State Department of Finance 2) Inflation increase % 1.0755 State Department of Finance 3) Total adjustment % 1.0770 (B1*B2) C. Annual Adjustment Increase 10,866,519 [A*(B3-1)] D. Other Adjustments:
1) Loss responsibility (-) - N/A 2) Transfer to private (-) - N/A 3) Transfer to fees (-) - N/A 4) Assumed responsibility (+) - N/A E. Total Adjustments 10,866,519 (C+D)
F. Appropriations Limit FY 2022-2023 151,979,697$ (A+E)

See accompanying Notes to Appropriations Limit Schedule.

Redlands Regular Meeting of 02-20-24
424 of 923
City of Redlands
Notes to Appropriations Limit Schedule
For the Year Ending June 30, 2023

4 Note 1 – Purpose of Limited Procedures Review

Under Article XIIIB of the California Constitution (the Gann Spending Limita tion Initiative), California governmental agencies are restricted as to the amount of annual appropriations from proceeds of taxes. Effective for years beginning on or after July 1, 1990, under Section 1.5 of Article XIIIB, the annual calculation of the appropriations limit is subject to a limited procedures review in connection with the annual audit.

Note 2 – Method of Calculation

Under Section 10.5 of Article XIIIB, fo r fiscal years beginning on or after Ju ly 1, 1990, the appropriations limit is required to be calculated based on the limit for the fiscal year 1986-87, adjusted for the inflation and population factors discussed in Notes 3 and 4 below.

Note 3 – Population Factors

A California governmental agency may use as its populatio n factor either the annual percentage change of the jurisdiction’s own population or the annual percentage change in population of the county where the jurisdiction is located. The factor adopted by the City for the year 2022-2023 represents the annual percentage change in population for the County.

Note 4 – Inflation Factors

A California governmental agency may use as its inflation factor either the annual percentage change in the 4 th
quarter per capita personal income (w hich percentage is supplied by the St ate Department of Finance) or the percentage change in the local assess ment roll from the preceding year due to the change of local nonresidential construction. The factor adopted by the City for the year 2022-2023 represents the percentage change in California per capita personal income.

Note 5 – Other Adjustments

A California government agency may be required to adjust its appropriations limit when certain events occur, such as the transfer of responsibility for municipal services to, or from, another government agency or private entity. The City had no such adjustments for the year 2022-2023.

Redlands Regular Meeting of 02-20-24
425 of 923
City Council Meeting I. 2.

DATE: 02/20/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Annual Report of the Human Relations Commission by Commission Chair Ken Ford (Human Resources/Risk Management Director Meteau)
DISCUSSION:

For this evening's City Council, Commission Chair Ken Ford will be presenting the Human Relations Commission's Annual Report.

SUBMITTED BY:

Beatris Ordaz
REVIEWED BY:

Charles M. Duggan, Jr., City Manager
Janice McConnell, Assistant City Manager
Attachments
HRC Annual Report
Redlands Regular Meeting of 02-20-24
426 of 923

HUMAN RELATIONS COMMISSION REPORT TO COUNCIL

This year we saw some great things with the Human Relations Commission. The commission supported The Salvation Army’s Annual Thanksgiving Dinner for homeless and low-income residents, affirmed the City of Redlands’ support for National Coming Out Day, and held its first Annual Health and Wellness Fair. Members of the commission also assisted The Church of Jesus Christ of Latter-day Saints and the Family Service Association of Redlands in their Annual Food Drive.

However, there were some low points. One member was asked to resign from the commission due to lack of attendance. I have recommended to our City Staff Laison that two other members be asked to resign for the same reason. Commissioners should voluntarily resign when their personal situation prevents them from carrying out their commission responsibilities, but unfortunately that has not been the case recently.

With the new members we have and our new student member, we are off to great start for 2024. We will have our annual planning meeting on January 27, 2024, and look forward to sharing those ideas with the City Council. The commission has elected its new officers for 2024 and I'm very pleased with those commissioners who have stepped up to take on those challenges, including our student commissioner.

If the City Council has any questions or concerns, I'm always available.

Kenneth Ford, Chairperson, Human Relations Commission

Redlands Regular Meeting of 02-20-24
427 of 923
City Council Meeting I. 3.

DATE: 02/20/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Annual Report of the Traffic and Parking Commission by Commissioner Eric Shamp (Municipal Utilities and Engineering Director Harris)
DISCUSSION:

Chapter 2.48 of the Redlands Municipal Code establishes the Traffic and Parking Commission (TPC) appointment protocols, objectives, goals, and reporting requirements. Each year, a TPC Commissioner presents a report to the City Council summarizing the accomplishments of the previous year.

Tonight, TPC Commissioner Eric Shamp will present this Annual Report.

SUBMITTED BY:

Johana Silva, Associate Engineer
Redlands Regular Meeting of 02-20-24
428 of 923
City Council Meeting I. 4.

DATE: 02/20/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Discussion and possible action relating to Cannabis Regulatory and Taxation Options (Development Services Director Desatnik) RECOMMENDATION:

Review the report and hear the staff presentation, and provide direction to staff.

DISCUSSION:

On August 22, 2023, in a special meeting of the City Council, seven project/program priorities were identified. This report focuses on issues relating to allowing cannabis businesses to operate within the City of Redlands, which are currently prohibited by the City's municipal code, and imposing a tax on such sales as a means of generating revenue for the City. Allowing such businesses would necessitate an amendment to the City's municipal code and implementing a cannabis tax as a ballot measure that would require approval by the voters. This report includes a summary of federal and state law about cannabis, options for regulating cannabis businesses, fees and taxes that can be imposed, the experience of other cities that allow cannabis sales, and possible next steps.

Background and Current Federal and State Regulatory Framework In 1970, the U.S. Congress enacted the Controlled Substances Act, which makes it illegal under Federal law to import, manufacture, distribute, possess, or use cannabis.

At present, federal law remains unchanged, although past and current administrations have differed on enforcement policies.

Despite federal law, California voters first approved the use of medical marijuana in 1996 under the Compassionate Use Act, which was amended numerous times by the California Legislature over the next 20 years. In January 2016, the state passed the Medical Marijuana Regulation & Safety Act (“MMRSA”) and, subsequently, voters approved Proposition 64 (the Adult Use of Marijuana Act, or “AUMA”) in November 2016. After the passage of the AUMA, the Legislature passed the Medicinal and Adult Use Cannabis and Safety Act (“MAUCRSA”), which integrated the MMRSA and AUMA into a single regulatory framework to govern the cannabis industry in California.

Redlands Regular Meeting of 02-20-24
429 of 923
The State office that is responsible for regulating the cannabis industry in California is the Department of Cannabis Control or “DCC.” In recent years the DCC has adopted new regulations; the most important among these, with respect to the City, are:

A requirement that the DCC notify the City of a state application for a cannabis business and to confirm that the City has already issued a local authorization. The City then has 10 calendar days to confirm or contest the validity of that authorization.

A preemption of any local control and regulatory authority over cannabis delivery by authorizing cannabis delivery anywhere in the state regardless of conflicting local regulations or bans. A delivery employee may deliver to any jurisdiction in the State as long as the delivery complies with State regulations.

Local Cannabis Regulation and Decision Points
In 2016, the City Council adopted Ordinance No. 2827 amending Chapter 18.18 of the Redlands Municipal Code (RMC) to prohibit commercial non-medical (i.e., recreational) marijuana manufacturing, cultivation, dispensaries, delivery, and any other commercial cannabis activities within the city. On August 8, 2017, the City Council adopted another ordinance amending Chapter 18.18 of the RMC to include prohibiting the sale, commercial cultivation, and processing of recreational or medical cannabis in the City, further reaffirming the cannabis ban. Presently, according to RMC section 18.18.030, all commercial cannabis activity is entirely prohibited within the City, except for local deliveries which are expressly permitted by the State.

The State gives significant authority to local jurisdictions to regulate cannabis business within their jurisdiction. If the City Council chooses to move forward with permitting cannabis businesses in Redlands, below are some of the issues that the City should consider:

Permitted Uses: The State offers various types of licenses for cannabis businesses including retail (storefront vs non-storefront), manufacturing, indoor/outdoor cultivation, distribution, testing laboratories, and microbusinesses.

Retail businesses can be either storefront (i.e. dispensaries) or non-storefront (i.e. deliveries only) businesses. Typically, storefront businesses, in addition to their physical store, may also conduct deliveries from their location, whereas non-storefront businesses may only conduct deliveries and will not have a physical storefront location.

Zoning Districts and Buffer Zones: The City may limit cannabis businesses to certain zones or districts. State law requires that cannabis businesses not be located within a 600-foot radius of a school, day care, or youth center. The City could add other sensitive areas such as residential zones, or create buffers from other retail locations. The City can also limit the number of permits issued in certain areas, for example, one retail business may only be allowed in the northern half of the City and one in the southern half.

Application Process: Most cities that permit cannabis businesses establish a limit on the number of such businesses and a method of distributing the licenses.

Licenses are usually distributed through either a competitive merit-based method or a lottery method. In a competitive process, all areas of the cannabis businesses' operations would be reviewed, including such things as neighborhood compatibility, adequacy of the security plan, and qualifications and experience of the owners and operators. The reviews could be conducted by city Redlands Regular Meeting of 02-20-24
430 of 923
experience of the owners and operators. The reviews could be conducted by city staff, consultants, or the City Council. In contrast, a lottery system would allow any interested business that meets the minimum qualifications to apply. The City could then conduct a lottery to select businesses at random. Alternatively, some cities utilize a hybrid approach whereby a business submits an application and receives either a pass or a fail, based on certain criteria. The applicants who receive a pass will then be entered into a random lottery.

Transferability: The City can exercise discretion about whether to allow a cannabis business to transfer to a new owner, operator, location, or investor/partner without going through the full application process.

Hours of Operation: State law limits cannabis retail and delivery business operations to 6 a.m. to 10 p.m. The City can further limit these hours if desired.

Security Measures: Cannabis business security measures are highly regulated by the DCC. These regulations include access control, video surveillance, alarm systems, and track and trace. The State does not, however, require security guards, although many cities do have this requirement.

Size Restrictions: The City may establish a maximum size for cannabis retailers to ensure proportionality within the community. Cannabis retail businesses can adapt to the community and their designated retail space. Some retailers operate in small urban environments like those found in Pasadena and West Hollywood, while others in busy commercial corridors or areas with less competition may occupy larger buildings.

Aesthetics and Advertising: The State has regulations on advertising and marketing to reduce exposure to those under 21 years old but allows cities to have additional regulations on the aesthetic and signage of cannabis businesses.

The City may apply existing sign code standards, or develop separate requirements.

Experience of Other Jurisdictions
City staff have reached out to the following law enforcement agencies about issues associated with cannabis establishments: Canyon Lake, Cathedral City, Desert Hot Springs, Rialto, San Jacinto and Upland. Canyon Lake and Upland report no issues with their cannabis sales establishments; Cathedral City reported strong odors emanating from the businesses. Desert Hot Springs and San Jacinto reported a few day-to-day issues. All the jurisdictions that allow these businesses have code enforcement officers assigned to handle any issues that arise. Additionally, City of Riverside, which is currently in the process of moving forward with a ballot measure next month, recommended hiring an outside consultant to assist with the process due to the extensive administrative burden on staff. Staff also contacted the County of San Bernardino who reported that sales are often under reported since the businesses are dealing primarily in cash only; that regulating the cannabis businesses is labor-intensive for code enforcement units; and that they receive complaints regarding the strong smells emanating from cannabis businesses.

In addition, staff spoke with the California Department of Cannabis Control (DCC) Enforcement Division. Their local office includes the territories of San Bernardino, Riverside and Imperial counties. The DCC’s compliance division employs non-sworn personnel who are responsible for supporting and enforcing regulatory compliance of licensed commercial cannabis activity to promote accountability and consumer and Redlands Regular Meeting of 02-20-24
431 of 923
public safety. They cover a similar-sized area (San Bernardino, Riverside, and San Diego counties) with roughly the same number of personnel. Here are some of the main issues the DCC encounters:

Licensed operations can be inspected at any time by DCC compliance personnel, but the department’s staffing situation only allows them to respond to complaints.

They do not conduct proactive, unannounced compliance checks.

The authority to conduct these inspections only applies to DCC personnel. Code enforcement officers and law enforcement agencies are frequently turned away at the door. Therefore, to gain access to these locations, law enforcement organizations have to obtain search warrants. The investigations to develop probable cause for these warrants are time-consuming and labor-intensive.

When the DCC finds a violation, the business has ninety days to fix the problem, but most violations receive multiple warnings.

The DCC is reluctant to assess penalties and rarely revokes licenses even for egregious violations.

Should an ordinance be approved, staff anticipates that at least one code enforcement officer will need to be added and assigned to related enforcement based on feedback received. The fully burdened cost of one officer is approximately $90,000 per year.

Fees and Taxation
The goal on the financial side of local cannabis regulation is to balance revenue-raising efforts against the feasible cost for cannabis dispensary operators such that they are able and willing to participate in the legal market and are not driven out of business or back into the illegal market. There are two factors in play in this regard: fees for cost recovery (i.e., business licensing and permitting fees), and taxes for revenue generation (i.e., sales and use tax atop the state-imposed sales tax, or cannabis cultivation/excise tax).

Cost recovery fees would need to be developed to recoup the reasonable regulatory costs expended by the City in administering a cannabis program. This would include review and processing of permit applications (including noticing, investigation time, and hearings), inspection of the premises, products, equipment, and personnel that will be part of the licensed business, costs associated with tracing and tracking cannabis products and auditing transactional records, and the reasonably anticipated cost of enforcing the City’s regulations. As with all other City regulatory fees, a fee study should be completed to account for items tied directly to staff time, calculating the associated City "costs reasonably born."
In addition to regulatory fees, the City can impose taxes associated with cannabis operations; these taxes are intended to raise revenue for the City and must be voter-approved. A chart listing current state-imposed fees is provided below:

Redlands Regular Meeting of 02-20-24
432 of 923
Type of Tax Type of Cannabis Taxed Rate of Taxation
State retail excise
tax
Both medicinal and
non-medicinal
15% of gross receipts
State sales and use
tax
Non-medicinal only 7.25% on tangible retail goods
The City can set its own sales tax on cannabis if the total sales tax does not exceed 11% and an additional tax on gross receipts (i.e. retail excise tax).

Revenues from cannabis taxes vary widely depending on the type of allowable cannabis business. Similar jurisdictions have estimated revenues to be in the ballpark of $300,000 annually per retail store; this is above the cost recovery revenue described above.

Next Steps
If the City Council desires to pursue a potential change in the City ordinance for consideration of moving towards legalization, taxing and regulating any cannabis operations, staff recommends that the City hire an outside consultant to develop a comprehensive report to include several sample cannabis business tax ordinances, fee and tax structure, as well as a full regulatory structure recommendation for cannabis businesses. In addition, the estimated cost for special contractual services to prepare the draft ordinance and ballot measures is $30,000 to $50,000.

A sales tax would have to be put on the ballot. August 9 is the deadline to submit a measure for the November election, which would be preferable as the cost is much cheaper if put on a regularly scheduled election date. The estimated cost to place a measure on the November ballot is approximately $150,000.

SUBMITTED BY:

Brian Desatnik, Development Services Director
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Christopher Boatman, Assistant City Manager
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Tricia Munoz, Development Services Management Analyst
Redlands Regular Meeting of 02-20-24
433 of 923
Fiscal Impact
Discussion:

Initial costs to initiate the process of allowing cannabis businesses in the City will include consultant fees as well as the cost to place a ballot measure on the ballot for a cannabis related tax.

Redlands Regular Meeting of 02-20-24
434 of 923
City Council Meeting J. 1.

DATE: 02/20/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Public Hearing to consider Resolution Nos. 8548 and 8549, and determine that adoption of Resolution Nos. 8548 and 8549 are not subject to environmental review pursuant to Section 15061 (b)(3) of the California Environmental Quality Act.
(Mayor to declare the meeting open as a public hearing) Resolution No. 8548 - Calling a special election on the question of levying special taxes within the territory to be annexed to Community Facilities District No. 2004-1; and

Resolution No. 8549 - Declaring results of the special election of Annexation No. 29 to Community Facilities District No. 2004-1
b.
(Development Services Department Director Desatnik)
PROCEDURE FOR PUBLIC HEARING:

Mayor opens public hearing.1.

Mayor asks City Clerk if notice of the hearing has been published and mailed as required by law.

2. Mayor calls for report from the development services department with regard to the annual levy of special taxes within the annexing territory to pay costs of the maintenance of parks, infiltration basins, catch basin inlets, fossil filters, landscaping, and street trees within letter lot “A” and street right-of-way adjacent to Tract Map No 20336, and any other public services authorized by the act.

3. Mayor asks if anyone wishes to file a protest or speak regarding the proposed annexation.

4. Mayor asks if City Clerk agrees to hold the special election within the annexing territory on February 20, 2024.

5. Mayor closes public hearing.6.

The City Council may adopt the following resolution: resolution of the City Council of the City of Redlands calling special election and submitting to the qualified electors of territory proposed to be annexed to community facilities district No. 2004-1 of the City of Redlands the question of levying

7. Redlands Regular Meeting of 02-20-24
435 of 923
facilities district No. 2004-1 of the City of Redlands the question of levying special taxes within that territory (Annexation No. 29).

City Clerk conducts special election and announces results of canvass of votes cast.

8. The City Council may adopt the following resolution: resolution of the City Council of the City of Redlands declaring the results of the special election for community facilities district No. 2004-1 of the City of Redlands on the proposition of the annual levy of special taxes within the territory proposed to be annexed to said community facilities district to pay the costs of certain services to be provided by the community facilities district, determining that the territory proposed to be annexed is added to and part of said community facilities district with full legal effect, and ordering the recording of a map of the boundaries of said community facilities district including the territory annexed thereto (Annexation No. 29).

9. MOTION(S):

If the City Council determines that staff's recommendation is appropriate, the following motions are provided:

I move that adoption of Resolution Nos. 8548 and 8549 are not subject to environmental review pursuant to Section 15061 (b)(3) of the California Environmental Quality Act, as the adoption of these Resolutions does not have the potential to cause a significant effect on the environment.

1. I move City Council approve Resolution No. 8548.

Mayor to request City Clerk to conduct Special Election and announce results of canvass of votes cast; and

2. I move City Council approve Resolution No. 8549. 3.

RECOMMENDATION:

Staff recommends the Mayor conduct the annexation proceeding in accordance with the above "Mayor's Agenda" and City Council adopt Resolution Nos. 8548 and 8549.

DISCUSSION:

On January 16, 2024, City Council approved Resolution No. 8541 to commence with the annexation proceedings for Meritage Homes of California, a California corporation, Tract Map No. 20336, to Community Facilities District No. 2004-1 (CFD) for the purposes of performing maintenance of parks, infiltration basins, catch basin inlets, fossil filters, landscaping, and street trees within letter lot “A” Redlands Regular Meeting of 02-20-24
436 of 923
and street right-of-way adjacent to Tract Map No 20336, and any other public services authorized by the act. Additionally, at that meeting, a public hearing was set for February 20, 2024, regarding the annexation of approximately 58.07 acres of land located on the north side of Domestic Avenue and east of I-210. At the conclusion of the public hearing, City Council will consider adopting Resolution No. 8548 scheduling a special election within the territory to be annexed. Resolution No. 8548 schedules the special election for February 20, 2024, immediately following the public hearing.

Meritage Homes of California, requested the annexation of its property into the CFD and delivered to the City Clerk a written waiver consenting to the special election being conducted by the City Clerk on February 20, 2024. The City Clerk consented to conduct the special election on that date.

Immediately following the adoption of Resolution No. 8548, the property owners will deliver voted ballots to the City Clerk. The City Clerk will then canvass the voted ballot(s) and report the results of the election to the Council. The Council will then consider the adoption of Resolution No. 8549, declaring the results of the election which will complete the annexation of the property to the Community Facilities District.

The adoption of Resolution Nos. 8548 and 8549 are not subject to environmental review pursuant to Section 15061 (b)(3) of the California Environmental Quality Act, as the adoption of these Resolutions does not have the potential to cause a significant effect on the environment.

CFD 2004-1 has had multiple annexations in the past 20 years which are listed in Attachment "M".

ALTERNATIVES:

The Council may choose to deny the request to annex property into CFD No. 2004-1; however, another funding source for the maintenance of parks, infiltration basins, catch basin inlets, fossil filters, landscaping, and street trees will need to be identified.

STRATEGIC PLAN:

N/A
SUBMITTED BY:

Brian Desatnik, Development Services Department Director RECOMMENDED BY:

Charles M. Duggan, Jr., City Manager
Redlands Regular Meeting of 02-20-24
437 of 923
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
PREPARED BY:

Donald P. Young, One Stop Permit Center Manager
Fiscal Impact
Budgeted Y/N: NA
Discussion:

There is no fiscal impact to the City as all costs for this annexation are borne by the property owner.

Appropriation Required Y/N: No
Discussion:

There is no fiscal impact to the City as all costs for this annexation are borne by the property owner.

Attachments
Attachment A - Resolution No. 8541-Resolution of Intent Attachment B-Ballot
Attachment C-Official Ballot
Attachment D-Aerial
Attachment E-Resolution 8548 Calling Election
Attachment F-Resolution 8549 Declare Results of Election Attachment G-Notice of Hearing
Attachment H-Boundary Map
Attachment I- Affidavit Proof of Publication
Attachment J-Waiver Meritage Homes
Attachment K-Voter Certification from County of San Bernardino Attachment L-Annexation List
Redlands Regular Meeting of 02-20-24
438 of 923
Redlands Regular Meeting of 02-20-24
439 of 923
Redlands Regular Meeting of 02-20-24
440 of 923
Redlands Regular Meeting of 02-20-24
441 of 923
Redlands Regular Meeting of 02-20-24
442 of 923
Redlands Regular Meeting of 02-20-24
443 of 923
Redlands Regular Meeting of 02-20-24
444 of 923
Redlands Regular Meeting of 02-20-24
445 of 923
Redlands Regular Meeting of 02-20-24
446 of 923
Redlands Regular Meeting of 02-20-24
447 of 923
Redlands Regular Meeting of 02-20-24
448 of 923
Redlands Regular Meeting of 02-20-24
449 of 923
Redlands Regular Meeting of 02-20-24
450 of 923
Redlands Regular Meeting of 02-20-24
451 of 923
Redlands Regular Meeting of 02-20-24
452 of 923
17942.00056\41794807.2

COMMUNITY FACILITIES DISTRICT NO. 2004-1

OF THE CITY OF REDLANDS,

COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA
(ANNEXATION 29)
(Special Election With Respect to Annual
Levy of Special Taxes to Be Levied Within
Territory Proposed to Be Annexed to the
Community Facilities District)
February 20, 2024
_________________________________________
Ballot Pamphlet
and
Instructions to Voter
Redlands Regular Meeting of 02-20-24
453 of 923
17942.00056\41794807.2

Dear Voter:

The City Council of the City of Redlands has called a special election within territory proposed to be annexed to Com munity Facilities District No. 2004-1 of the City of Redlands, County of San Bernardino, State of California. This is an all -mailed ballot landowner election. The ballots are being mailed to the persons or entities listed on the County Assessor ’s latest equalized assessment roll as updated based on more current information available to the City of Redlands.

YOU WILL RECEIVE ONE B ALLOT FOR EACH GROUP OF PARCELS
LISTED UNDER AN IDENTICAL NAME AND ADDRESS . The ballots will be distributed based on the names and addresses designated on the assessment roll or obtained from such other information. Any parcels with a common name and address were combined for voting purposes.

Each qualified voter has been issued one ballot which entitles that voter to vote his or her total acreage of land. Each ballot is allotted a specified number of votes depending on acreage. Each acre or portion thereof is worth one vote.

Please note that your ballot must be received by the City Clerk of the City of Redlands not later than 6:00 p.m., February 20, 2024 . A POSTMARK DATE IS NOT ACCEPTABLE. You must use the enclosed envelope for mailing your ballot, or your ballot may be delivered in the envelope, to the office of the City Clerk of the City of Redlands, located at 35 Cajon Street, Redlands, California 92373.

Contained in this Ballot Pamphlet and Instructions to Voter are Instructions to Landowner Voter, a Sample Ballot, and a copy of Resolution No. 8541 of the City Council of the City of Redlands.

If you have any questions, please contact us at (909) 798-7531.

Very truly yours,
Jeanne Donaldson
City Clerk
City of Redlands
Redlands Regular Meeting of 02-20-24
454 of 923
17942.00056\41794807.2

2 INSTRUCTIONS TO LANDOWNER VOTER

HOW TO VOTE YOUR BALLOT
Vote your official ballot by placing a cross (+ or X) in the voting square opposite your choice with a pen or pencil, and by completing, dating and signing the certificate attached thereto.

SPOILING YOUR BALLOT
If you tear your bal lot or make an error in voting you may secure another by surrendering the ballot you spoiled, in person or by mail at the address below, or by executing an affidavit to the effect that you lost your ballot, and you will be given another ballot.

RETURNING YOUR BALLOT
Enclose your ballot in the Identification Envelope provided. Supply ALL information requested on the Identification Envelope.

LAST DAY TO RETURN TO CITY CLERK OF THE CITY OF REDLANDS Your ballot must be returned to the City Clerk of the City of Redlands not later than 6:00 p.m. on February 20, 2024 , for it to be counted. YOUR BALLOT CANNOT BE ACCEPTED BEYOND THIS DEADLINE.

Your ballot must be returned in the envelope provided for this purpose, or it may be delivered in the envelope to the City Clerk of the City of Redlands, located at 35 Cajon Street, Redlands, California 92373.

Redlands Regular Meeting of 02-20-24
455 of 923
17942.00056\41794807.2

3 On January 16, 2024, the City Council (the “City Council”) of the City of Redlands adopted Resolution No. 8541 (“Resolution No. 8541”), a resolution of intention pursuant to Section 53339 of the California Government Code, commencing proceedings for the proposed annexation of territory to Community Facilities District No. 2004 -1 of the City of Redlands, County of San Bernardino, State of California.

On February 20, 2024 , the City Council is scheduled hold a public hearing and to adopt a resolution calling special election of the qualified electors within the territory proposed to be annexed to Community Facilities District No. 2004-1 of the City of Redlands (“Resolution Calling Election”).

If adopted, the Resolution Calling Election will authorize the holding of said election on Proposition A, to be held on February 20, 2024. Pursuant to the Resolution Calling Election, the proposition to be submitted to the voters is abbreviated as follows:

Shall Proposition A authorizing the annual levy of special taxes on taxable property in the territory proposed to be annexed (the “Property”) to Community Facilities District No. 2004 -1 of the City of Redlands, County of San Bernardin o, State of California (the “Community Facilities District”), to pay the costs of the maintenance of parks, infiltration basins, catch basin inlets, fossil filters, landscaping, and street trees within letter lot “A” and street right -of-way adjacent to Tract Map No. 20336, and any other public services authorized by the Mello -Roos Community Facilities Act, in the area of the Property and the Community Facilities District, and to pay costs associated with the determination of the amount of and the levy and c ollection of the special taxes at the special tax rates provided for Special Tax Rate Category “D”, as set forth in the following table:

Redlands Regular Meeting of 02-20-24
456 of 923
17942.00056\41794807.2

4 TABLE 2
Maximum Special Tax Rates

Maximum Rates Per Benefit Unit
Special Tax Additional
Rate Category Base Rate Maintenance Rate
A $250 $0
B $250 $100
C $250 $200
D $250 $300
E $250 $400
F $250 $500
G $250 $600
H $250 $700
I $250 $800
J $250 $900
K $250 $1,000
L $250 $1,100
M $250 $1,200
N $250 $1,300
O $250 $1,400
P $250 $1,500
Q $250 $1,600
R $250 $1,700
S $250 $1,800
T $250 $1,900
U $250 $2,000
V $250 $2,100
W $250 $2,200
X $250 $2,300
Y $250 $2,400
Z $250 $2,500

and for Fiscal Year 2024 -25, and each Fiscal Year thereafter, subject to annual increases beginning in Fiscal Year 2025 -26 by the greater of 2% or the percentage increase in the Consumer Price Index , as provided in the Rate and Method of Apportionment of Special Tax Community Facilities District No. 2004 -1 of the City of Redlands, which is attached as Exhibit “B” to Resolution No. 8541 adopted by the City Council of the City of Redlands on January 16, 2024 be approved?

Redlands Regular Meeting of 02-20-24
457 of 923
17942.00056\41794807.2

5 EXHIBIT “A”

FULL TEXT OF PROPOSITION

SPECIAL ELECTION AUTHORIZING THE ANNEXATION OF TERRITORY TO COMMUNITY FACILITIES DISTRICT NO. 2004 -1 OF THE CITY OF REDLANDS , COUNTY OF SAN

BERNARDINO, STATE OF CALIFORNIA

February 20, 2024
PROPOSITION A: Shall Proposition A authorizing the annual levy of special taxes on taxable property in the territory proposed to be annexed (the “Property”) to Community Facilities District No. 2004-1 of the City of Redlands, County of San Bernardino, State of California (the “Community Facilities District”), to pay the costs of the maintenance of parks, infiltration basins, catch basin inlets, fossil filters, landscaping, and street trees within letter lot “A” and street right - of-way adjacent to Tract Map No. 20336, and any other public services authorized by the Mello - Roos Community Facilities Act, in the area of the Property and the Community Facilities District, and to pay costs associated with the determination of the amount of and the levy and collection of the special taxes at the special tax rates provided for Special Tax Rate Category “D”, as set forth in the following table:

Redlands Regular Meeting of 02-20-24
458 of 923
17942.00056\41794807.2

6 TABLE 2
Maximum Special Tax Rates

and for Fiscal Year 2024 -25, and each Fiscal Year thereafter, subject to annual increases beginning in Fiscal Year 2025 -26 by the greater of 2% or the percentage increase in the Consumer Price Index , as provided in the Rate and Method of Apportionment of Special Tax Community Facilities District No. 2004 -1 of the City of Redlands, which is attached as Exhibit “B” to Resolution No. 8541 adopted by the C ity Council of the City of Redlands on January 16, 2024 be approved?

Redlands Regular Meeting of 02-20-24
459 of 923
17942.00056\41794807.2

7 BALLOT SUMMARY
By approval of this proposition by two -thirds of the votes cast hereupon within the territory proposed to be annexed to Community Facilities District No. 2004-1 (the “Community Facilities District”), the Community Facilities District shall be authorized as follows:

To annex territory to Community Facilities District No. 2004 -1 of the City of Redlands as provided in Resolution No. 8541 (“Resolution No. 8541”) of the City C ouncil of the City of Redlands adopted on January 16, 2024. The property within the territory proposed to be annexed shall be assigned at the rate set forth for Special Tax Rate Category D as set forth in Table 2 in the Rate and Method of Apportionment of Special Tax . The Rate and Method of Apportionment of Special Tax is set forth in its entirety below:

A Special Tax (the “Special Tax”) shall be levied on and collected from each Parcel of Taxable Property (defined below) in Community Facilities District No. 2004-1 (the “District”), in each Fiscal Year, (defined below), commencing in the Fiscal Year beginning July 1, 2004, in an amount determined by the City Council of the City of Redlands, acting in its capacity, as the legislative body of the District (hereinafter as the “Council”), by applying the rate and method of apportionment set forth below. All of the real property in the District, unless exempted by law or by the provisions herein, shall be taxed for the purposes, to the extent, and in the manner provided herein.

A. DEFINITIONS
“Additional Maintenance” means the maintenance of landscaping for Parcels assigned to a Special Tax Rate Category in addition to the Basic Maintenance, including, but not limited to, the maintenance of significant open space, citrus groves, and firebreaks and extensive medians and parkways.
“Additional Maintenance Rate Per Benefit Unit” means the Special Tax Rate per Benefit Unit that will be levied in any Fiscal Year on Parcels of Taxable Property assigned to a Special Tax Rate Category to pay the cost of Additional Maintenance, if any, for such Parcels, including, but not limited to, the City’s administrative costs in levying and collecting the Special Tax and managing and administering the Additional Maintenance in such Fiscal Year.
“Basic Maintenance” means the normal maintenance of basic landscaping within the District, including, but not limited to, parkways, open space areas, medians and street trees and the associated maintenance of bushes, shrubs and ground cover. “Base Rate Per Benefit Unit” means the Special Tax Rate per Benefit Unit that will be levied in any Fiscal Year on all Parcels of Taxable Property in the District to pay the estimated cost of the Basic Maintenance, including, but not limited to, the City’s administrative costs in levying and collecting the Special Tax and managing and administering the Basic Maintenance in such Fiscal Year.

“Benefit Unit” means a Single -family residential lot or dwelling unit or the equivalent.

Commercial property is assign ed Benefit Units based on acreage with the basis being four (4) Benefit Units per acre, consistent with the average residential density in the City.

Industrial Property is assigned Benefit Units based on acreage with the basis being two (2) Benefit Units per acre. Multi -family property is assigned 60 percent of one Benefit Unit per dwelling unit and Religious Property is assigned two (2) Benefit Units per acre.

Redlands Regular Meeting of 02-20-24
460 of 923
17942.00056\41794807.2

8 “City” means the City of Redlands.

“Council” has the meaning set forth in the preamble.

“Commercial Property” means any Parcel that is used for the purpose of selling, distributing or furnishing a product or service.

“Development” means any approved development and/or improvement of property resulting in the recordation of a final map or the issuance of a building permit.

“District” has the meaning set forth in the preamble.

“Exempt Property” means property that is exempt from the levy of the Special Tax, including all publicly owned or dedicated property, sliver parcels, common lots, open space and any other property that cannot be developed.

“Fiscal Year” means the period from and including July 1 st of any year to and including the following June 30th.

“Industrial Property” means any Parcel that is used for the purpose of manufacturing a product.

“Land Use Category” means any of the categories contained in Table 1 to which Parcels of Taxable Property are assigned consistent with the land use approvals that have been received or proposed for the Parcel as of March 1 preceding the beginning of a Fiscal Year.

“Maximum Special Tax Rate(s)” means the Maximum Special Tax Rate(s) per Benefit Unit for Parcels in all Special Tax Rate Categories that can be levied by the Council in any Fiscal Year as determined pursuant to Section C. The Maximum Special Tax Rates per Benefit Unit for Parcels in all Special Tax Rate Categories, including the Base Rate Per Benefit Unit and the Additional Maintenance Rate Per Benefit Unit, as set forth in Table 2, shall be increased by the percentage increase in the Cons umer Price Index (All Items) for Los Angeles – Riverside – Orange County (1982 -84 = 100) since the beginning of the preceding Fiscal Year, or by two percent (2%), whichever is greater, on July 1, 2005 for Fiscal Year 2005 -06 and on each subsequent July 1 for the Fiscal Year then commencing.

“Multi-family Residential Property” means any Parcel of residential property that consists of a building or buildings comprised of attached residential units available for rental, but not purchase, by the general public and under common ownership and/or management.

“Parcel” means a lot or Parcel of land that is identified by an Assessor’s Parcel Number in the Tax Assessment Roll of the County Assessor of the County of San Bernardino.

“Religious Property” means any Parcel used as a place of worship or for other religious activities.

Redlands Regular Meeting of 02-20-24
461 of 923
17942.00056\41794807.2

9 “Single-family Residential Property” means any Parcel of residential property that is or will be improved with a building comprised of attached or detached residential units available for purchase or rent by the general public.

“Special Tax(es)” means the Special Tax to be levied in each Fiscal Year on each Parcel of Taxable Property.

“Special Tax Rate Category” means any of the categories identified in Table 2 to which Parcels of Taxable Property in a Development are assigned based on the cost of the Basic Maintenance and the cost of the Additional Maintenance, if any, which will be provided to such Parcels.
“Taxable Property” means Parcels that are not Exempt Property.

B. ASSIGNMENT TO LAND USE CATEGORY

Parcels of Taxable Property in a Development shall be assigned to the appropriate Land Use Category contained in Table 1. Such Parcels shall also be assigned to the appropriate Special Tax Rate Category contained in Table 2, based on the estimated cost for providing the Additional Maintenance, if any, to the Development. The Special Tax shall be levied upon and collected from each such Parcel for each Fiscal Year based on the Benefit Units which are assigned to the Parcel as a result of its assignment to the appropriate Land Use Category and Special Tax Rate Category, as provided in Sections C and D.

C. MAXIMUM SPECIAL TAX RATES
The Maximum Special Tax Rate per Benefit Unit for each Parcel for each Fiscal Year shall be the total of the Base Rate Per Benefit Unit plus the Additional Maintenance Rate Per Benefit Unit for the Special Tax Rate Category to which the Parcel is assigned. For Fiscal Year 2004-05 the Base Rate Per Benefit Unit and the Additional Maintenance Rate Per Benefit Unit for each Special Tax Category shall be the amounts set forth in Table 2 for such Special Tax Rate Category. The Bas e Rates Per Benefit Unit and the Additional

TABLE 1
Land Use Category

Land Use Category

Description

Benefit Unit(s)

1 Single-family
Residential

One (1) / Residence
2 Commercial

Five (5) / Acre
3 Industrial

Two (2) / Acre
4 Multi-family
Residential

Six tenths (0.6) / Residential Unit
5 Religious Property Two (2) / Acre

Redlands Regular Meeting of 02-20-24
462 of 923
17942.00056\41794807.2

10 Maintenance Rates Per Benefit Unit for all Parcels in all Special Tax Rate Categories shall be increased by the percentage increase in the Consumer Price Index (All Items) for Los Angeles – Riverside – Orange County (1982 -84 = 100) since the beginning of the preceding Fiscal Year, or by two percent (2%), whichever is greater, on July 1, 2005 for Fiscal Year 2005-06 and on each subsequent July 1 for the Fiscal Year then commencing.

TABLE 2
Maximum Special Tax Rates

The Parcels which are to be i ncluded in the District at the time of its formation and which are identified in Table 3 shall be assigned to the Land Use Category and the Special Tax Rate Category specified in Table 3.

Redlands Regular Meeting of 02-20-24
463 of 923
17942.00056\41794807.2

11 TABLE 3
Assignment to Land Use Category
and Special Tax Rate Category

Land Use Special Tax Rate
Tract No. Category Category
16408 One (1) K

D. METHOD OF APPORTIONMENT AND LEVY OF ANNUAL SPECIAL TAX For each Fiscal Year, commencing with Fiscal Year 2004 -05, the Council shall (a) determine the cost of providing the Basic Maintenance in the District and the amount of the Base Rate Per Benefit Unit to be levied on Parcels of Taxable Property in the District to pay the cost of the Basic Maintenance; (b) determine the cost of providing the Additional Maintenance, if any, for each Special Tax Rate Category, as then applicable, and the amount of the Additional Maintenance Rate Per Benefit Unit, if any, to be levied on Parcels of Taxable Property in each Special Tax Rate Category to pay the cost the Additional Maintenance therefor; and (c) levy the Special Tax on all Parcels of Taxable Property in each Special Tax Rate Category, as then applicable. The amount of the Special Tax to be levied on any Parcel of Taxable Property in any Fiscal Year shall be determined by multiplying the Benefit Units for the Parcel, depending on the Land Use Category to which it is assigned, by the Base Rate Per Benefit Unit and the Additional Maintenance Rate Per Benefit Unit, if any, determined pursuant to clauses (a) and (b) above, for the Special Tax Rate Category to which the Parcel is assigned.

No Special Tax shall be levied on property which, at the time of adoption of the Resolution of Formation for the District, is Exempt Property.

E. FUTURE ANNEXATIONS
It is anticipated that additional properties will be annexed to the District from time to time. As each annexation is proposed, an analysis will be prepared to determine the types and area of landscaping to be maintained, i.e., Basic Maintenance and/or Additional Maintenance, if any, and the estimated annual cost of providing the Additional Maintenance, if any, to the property. Based on this analysis, the property to be annexed will be assigned to the appropriate Special Tax Rate Category contained in Table 2.

Redlands Regular Meeting of 02-20-24
464 of 923
Redlands Regular Meeting of 02-20-24
465 of 923
Redlands Regular Meeting of 02-20-24
466 of 923
Redlands Regular Meeting of 02-20-24
467 of 923
Redlands Regular Meeting of 02-20-24
468 of 923
Redlands Regular Meeting of 02-20-24
469 of 923
17942.00056\41795357.2

-1-
I:\cmo\Resolutions\8548 Calling Special Election Annexation CFD 2004-1_ Annexation No. 29.docx-ms

RESOLUTION NO. 8548

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

REDLANDS CALLING SPECIAL ELECTION AND

SUBMITTING TO THE QUALIFIED ELECTORS OF

TERRITORY PROPOSED TO BE ANNEXED TO
COMMUNITY FACILITIES DISTRICT NO. 2004-1 OF THE

CITY OF REDLANDS THE QUESTION OF LEVYING

SPECIAL TAXES WITHIN TH AT TERRITORY
(ANNEXATION NO. 29)

WHEREAS, the City Council (the "City Council") of the City of Redlands (the "City") has heretofore conducted proceedings for the establishment of and has established Community Facilities District No. 2004-1 of the City of Redlands, County of San Bernardino, State of California (the "Community Facilities District"), and the Community Facilities District has been authorized to annually levy special taxes to pay the costs of certain services which are necessary to meet increased demands placed upon the City as a result of development; and

WHEREAS, the City Council is authorized by Article 3.5 (commencing with Section 53339) of Chapter 2.5 of Part 1 of Division 2 of Title 5 of the California Government Code, commonly known as the "Mello-Roos Community Facilities Act of 1982," to annex territory to the Community Facilities District; and

WHEREAS, on January 16, 2024, the City Council adopted Resolution No. 8541, a resolution of intention to annex territory to the Community Facilities District pursuant to Section 53339.2 of the California Government Code, determining that the public convenience and necessity require that certain property, consisting of approximately 58.07 acres, be annexed to the Community Facilities District and containing all of the matters prescribed by Section 53339.3 of said Code, and fixing 6:00 p.m., or as soon thereafter as the matter may be heard, on February 20, 2024, in the meeting room of the City Council, or via teleconference as directed by the City due to COVID-19 social distancing guidelines as the time and place for a hearing upon said resolution; and

WHEREAS, pursuant to said resolution, the City Clerk has published and mailed notice of the time and place of said hearing as required by Section 53339.4 of said Code; and

WHEREAS, on February 20, 2024, at the time and place of said hearing, the City Council afforded all interested persons for or against the annexation of said property to the Community Facilities District an opportunity to present testimony and to protest against the proposed annexation of said property to the Community Facilities District, and no protests, either oral or in writing, were received; and

WHEREAS, pursuant to Section 53339.7 of said Code, the City Council may now submit the question of levying a special tax within the territory proposed to be annexed to the Community Facilities District to the qualified electors within that territory; Redlands Regular Meeting of 02-20-24
470 of 923
17942.00056\41795357.2

-2-
I:\cmo\Resolutions\8548 Calling Special Election Annexation CFD 2004-1_ Annexation No. 29.docx-ms

NOW, THEREFORE, BE IT RESOLVED, DETERMINED AND ORDERED
BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:

Section 1. Findings. The City Council finds that: (i) the foregoing recitals are correct; (ii) less than 12 persons have been registered to vote within the territory proposed to be annexed to the Community Facilities District during the 90 days preceding the close of the public hearing held on February 20, 2024, and no persons are registered to vote therein; (iii) pursuant to Section 53326 of the California Government Code, as a result of the findings set forth in clause (ii) above, the vote in the special election called by this resolution shall be by the landowners of the territory proposed to be annexed to the Community Facilities District whose property would be subject to the special taxes if they were levied at the time of the election, and each landowner shall have one vote for each acre, or portion thereof, which he or she owns within said territory which would be subject to the proposed special taxes if they were levied at the time of the election; and (iv) pursuant to said Section 53326, the special election must be held at least 90 days, but not more than 180 days following the date of the adoption of this resolution, unless such time periods are waived with the unanimous waiver of the qualified electors. All of the qualified electors in the territory to be annexed waived the time limits, word limit requirement for the ballot, and election formalities of the special election.

Section 2. Special Election. A special election is called for and shall be held on Tuesday, February 20, 2024, for the purpose of submitting to the qualified electors of the territory proposed to be annexed to the Community Facilities District the question of whether special taxes shall annually be levied within said territory to pay the costs of park maintenance, infiltration basins, catch basin inlets, fossil filters, landscaping, and street trees within letter lot “A” and street right-of-way adjacent to Tract Map No . 20336, and any other public services authorized by the Act, in the area of the Property and the Community Facilities District , the costs associated with the determination of the amount of and levy and collection of special taxes which will be levied to provide the services, and costs otherwise incurred in order to carry out the authorized purposes of the Community Facilities District pursuant to the Rates and Method of Apportionment of the Special Taxes, attached as Exhibit "B" to Resolution No. 8541.

Section 3. Ballot Proposition. The proposition to be submitted on February 20, 2024, to the qualified electors of the territory proposed to be annexed to the Community Facilities District shall be as follows:

PROPOSITION A: Shall Proposition A authorizing the annual levy of special taxes on taxable property in the territory proposed to be annexed (the “Property”) to Community Facilities District No. 2004-1 of the City of Redlands, County of San Bernardino, State of California (the “Community Facilities District”), to pay the costs of the maintenance of parks, infiltration basins, catch basin inlets, fossil filters, landscaping, and street trees within letter lot “A” and street right -of-way adjacent to Tract Ma p No. 20336, and any other public services authorized by the Mello-Roos Community Facilities Act, in the area of the Property and the Community Facilities District, and to pay costs associated with the determination of the amount of and the levy and collection of the special taxes at the special tax rates provided for Special Tax Rate Category “D”, as set forth in the following table Redlands Regular Meeting of 02-20-24
471 of 923
17942.00056\41795357.2

-3-
I:\cmo\Resolutions\8548 Calling Special Election Annexation CFD 2004-1_ Annexation No. 29.docx-ms

TABLE 2
Maximum Special Tax Rates

and for Fiscal Year 2024-25, and each Fiscal Year thereafter, subject to annual increases beginning in Fiscal Year 2025-26 by the greater of 2% or the percentage increase in the Consumer Price Index, as provided in the Rate and Method of Apportionment of Special Tax Community Facilities District No. 2004-1 of the City of Redlands, which is attached as Exhibit “B” to Resolution No. 8541 adopted by the City Council of the City of Redlands on January 16, 2024 be approved?

Section 4. Conduct of Election. Except as otherwise provided in Section 5 hereof, said election shall be conducted by the City Clerk (the "City Clerk") pursuant to the provisions of the California Elections Code governing elections of cities, and the provisions of Division 4 (commencing with Section 4000) of said Code, insofar as they may be applicable. The full text of Redlands Regular Meeting of 02-20-24
472 of 923
17942.00056\41795357.2

-4-
I:\cmo\Resolutions\8548 Calling Special Election Annexation CFD 2004-1_ Annexation No. 29.docx-ms

the ballot for said election shall be as set forth in Exhibit “A” and shall be included in the ballot pamphlet mailed to each qualified elector pursuant to Section 5 below.

Section 5. Election Procedures. The procedures to be followed in conducting said election shall be as follows:

(a) Pursuant to Section 53326 of the California Government Code, ballots for the election shall be distributed to the qualified electors by the City Clerk by mail with return postage prepaid.

(b) Pursuant to applicable sections of the California Constitution and the California Elections Code governing the conduct of mail ballot elections, including in particular Division 4 (commencing with Section 4000) of said Code, the City Clerk shall mail or deliver to each qualified elector an official ballot in the form attached hereto as Exhibit "A," and shall also mail or deliver to all such qualified electors a ballot pamphlet, instructions to voter, ballot title and summary, including a sample ballot identical in form to the official ballot but identified as a sample ballot, a return identification envelope with prepaid postage thereon addressed to the City Clerk for the return of voted official ballots, and a copy of Resolution No. 8541.

(c) The official ballot to be mailed by the City Clerk to each landowner-voter shall have printed or typed thereon the name of the landowner-voter and the number of votes to be voted by the landowner -voter and shall have appended to it a certifi cation to be signed by the person voting the official ballot which shall certify that the person signing the certification is the person who voted the official ballot, and if the landowner-voter is other than a natural person, that he or she is an officer of or other person affiliated with the landowner-voter entitled to vote such official ballot, that he or she has been authorized to vote such official ballot on behalf of the landowner-voter, that in voting such official ballot it was his or her intent, as well as the intent of the landowner-voter, to vote a ll votes to which the landowner -voter is entitled based on its land ownership on the proposition set forth in the official ballot as marked thereon in the voting square opposite such proposition, and further certifying as to the acreage of the landowner -voter's land ownership within the Community Facilities District.

(d) The return identification envelope delivered by the City Clerk to each landowner-voter shall have printed or typed thereon the following: the name of the land owner, the address of the landowner, a decla ration under penalty of perjury stating that the voter is the landowner or the authorized representative of the landowner entitled to vote the enclosed ballot and is the person whose name appears on the identification envelope, the printed name and signature of the voter, the address of the voter, the dat e of signing and place of execu tion of said declaration, and a notice that the envelope contains an official ballot and is to be opened only by the City Clerk.
(e) The information -to-voter form to be mailed by the City Clerk to the landowner-voters shall inform them that the offi cial ballots shall be returned to the City Clerk properly voted as provided thereon and with the certification appended thereto properly completed and signed in the sealed return identification envelope with the certification thereon completed and Redlands Regular Meeting of 02-20-24
473 of 923
17942.00056\41795357.2

-5-
I:\cmo\Resolutions\8548 Calling Special Election Annexation CFD 2004-1_ Annexation No. 29.docx-ms

signed and all other informat ion to be inserted thereon prop erly inserted by five (5) o'clock p.m. on the date of the election.

(f) Upon receipt of the return identification envelopes which are returned prior to the voting deadline on the date of the election, the City Clerk shall canvass the votes cast in the election, and shall file a statement with the City Council as to the r esults of such canvass and the election on the proposition set forth in the official ballot.

ADOPTED this 20th day of February, 2024.

________________________________________
Eddie Tejeda, Mayor

ATTEST:

_____________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 02-20-24
474 of 923
17942.00056\41795357.2

A-1

EXHIBIT "A"

OFFICIAL BALLOT

SPECIAL ELECTION FOR
COMMUNITY FACILITIES DISTRICT NO. 2004-1

OF THE CITY OF REDLANDS

COUNTY OF SAN BERNARDINO

STATE OF CALIFORNIA
February 20, 2024

To vote, mark a cross (+ or X) in the voting square after the word "YES" or after the word "NO".

All marks otherwise made are forbidden. All distinguishing marks are forbidden and make the ballot void.

If you wrongly mark, tear, or deface this ballot, return it to the City Clerk of the City of Redlands and obtain another.

PROPOSITION A : Shall Proposition A
authorizing the annual levy of special taxes
on taxable property in the territory proposed to be
annexed (the “Property”) to Community Facilities
District No. 2004-1 of the City of Redlands, County of
San Bernardino, State of California (the “Community
Facilities District”), to pay the costs of the maintenance of parks, infiltration basins, catch basin inlets, fossil filters, landscaping and street trees within letter lot “A” and street right -of-way adjacent to Tract Map No.
20336, and any other public services authorized by the
Mello-Roos Community F acilities Act, in the area of
the Property and the Community Facilities District, and to pay costs associated with the determination of the
amount of and the levy and collection of the special
taxes at the special tax rates provided for Special Tax Rate Category “D”, as set forth in the following table:

Redlands Regular Meeting of 02-20-24
475 of 923
17942.00056\41795357.2

A-2

TABLE 2
Maximum Special Tax Rates

Maximum Rates Per Benefit Unit
Special Tax Additional
Rate
Category
Base
Rate
Maintenance Rate
A $250 $0
B $250 $100
C $250 $200
D $250 $300
E $250 $400
F $250 $500
G $250 $600
H $250 $700
I $250 $800
J $250 $900
K $250 $1,000
L $250 $1,100
M $250 $1,200
N $250 $1,300
O $250 $1,400
P $250 $1,500
Q $250 $1,600
R $250 $1,700
S $250 $1,800
T $250 $1,900
U $250 $2,000
V $250 $2,100
W $250 $2,200
X $250 $2,300
Y $250 $2,400
Z $250 $2,500

and for Fiscal Year 2024 -25, and each Fiscal Year
thereafter, subject to annual increases beginning in
Fiscal Year 2025 -26 by the greater of 2% or the
percentage increase in the Consumer Price Index, as
provided in the Rate and Method of Apportionment of
Special Tax Community Facilities District No. 2004-1
of the City of Redlands, which is attached as Exhibit
“B” to Resolution No. 8541 adopted by the City
Council of the City of Re dlands on January 16, 2024
be approved?

Y
YES

N
NO

Redlands Regular Meeting of 02-20-24
476 of 923
17942.00056\41795357.2

B-1

EXHIBIT “B”

FULL TEXT OF PROPOSITION

SPECIAL ELECTION AUTHORIZING THE ANNEXATION OF TERRITORY TO COMMUNITY FACILITIES DISTRICT NO. 2004 -1 OF THE CITY OF REDLANDS,

COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA

February 20, 2024
PROPOSITION A: Shall Proposition A authorizing the annual levy of special taxes on taxable property in the territory proposed to be annexed (the “Property”) to Community Facilities District No. 2004-1 of the City of Redlands, County of San Bernardino, State of California (the “Community Facilities District”), to pay the costs of the maintenance of parks, infiltration basins, catch basin inlets, fossil filters, landscaping, and street trees within letter lot “A” and street right-of-way adjacent to Tract Map No. 20336, and any other public services authorized by the Mello-Roos Community Facilities Act, in the area of the Property and the Community Facilities District, and to pay costs associated with the determination of the amount of and the levy and collection of the special taxes at the special tax rates provided for Special Tax Rate Category “D”, as set forth in the following table:

Redlands Regular Meeting of 02-20-24
477 of 923
17942.00056\41795357.2

B-2

TABLE 2
Maximum Special Tax Rates

and for Fiscal Year 2024 -25, and each Fiscal Year thereafter, subject to annual increases beginning in Fiscal Year 2025 -26 by the greater of 2% or the percentage increase in the Consumer Price Index, as provided in the Rate and Method of Apportionment of Special Tax Community Facilities District No. 2004-1 of the City of Redlands, which is attached as Exhibit “B” to Resolution No. 8541 adopted by the City Council of the City of Redlands on January 16, 2024 be approved?
Redlands Regular Meeting of 02-20-24
478 of 923
17942.00056\41795357.2

B-3

BALLOT SUMMARY
By approval of this proposition by two -thirds of the votes cast hereupon within the territory proposed to be annexed to Community Facilities District No. 2004-1 (the “Community Facilities District”), the Community Facilities District shall be authorized as follows:

To annex territory to Community Facilities District No. 2004 -1 of the City of Redlands as provided in Resolution No. 8541 (“Resolution No. 8541”) of the City Council of the City of Redlands adopted on January 16, 2024. The property within the territory pro posed to be annexed shall be assigned at the rate set forth for Special Tax Rate Category D as set forth in Table 2 in the Rate and Method of Apportionment of Special Tax. The Rate and Method of Apportionment of Special Tax is set forth in its entirety below:

A Special Tax (the “Special Tax”) shall be levied on and collected from each Parcel of Taxable Property (defined below) in Community Facilities District No. 2004-1 (the “District”), in each Fiscal Year, (defined below), commencing in the Fiscal Year beginn ing July 1, 2004, in an amount determined by the City Council of the City of Redlands, acting in its capacity, as the legislative body of the District (hereinafter as the “Council”), by applying the rate and method of apportionment set forth below. All of the real property in the District, unless exempted by law or by the provisions herein, shall be taxed for the purposes, to the extent, and in the manner provided herein.

A. DEFINITIONS
“Additional Maintenance” means the maintenance of landscaping for Parcels assigned to a Special Tax Rate Category in addition to the Basic Maintenance, including, but not limited to, the maintenance of significant open space, citrus groves, and firebreaks and extensive medians and parkways.
“Additional Maintenance Rate Per Benefit Unit” means the Special Tax Rate per Benefit Unit that will be levied in any Fiscal Year on Parcels of Taxable Property assigned to a Special Tax Rate Category to pay the cost of Additional Maintenance, if any, for such Parcels, including, but not limited to, th e City’s administrative costs in levying and collecting the Special Tax and managing and administering the Additional Maintenance in such Fiscal Year.
“Basic Maintenance” means the normal maintenance of basic landscaping within the District, including, but not limited to, parkways, open space areas, medians and street trees and the associated maintenance of bushes, shrubs and ground cover. “Base Rate Per Benefit Unit” means the Special Tax Rate per Benefit Unit that will be levied in any Fiscal Year on all Parcels of Taxable Property in the District to pay the estimated cost of the Basic Maintenance, including, but not limited to, the City’s administrative costs in levy ing and collecting the Special Tax and managing and administering the Basic Maintenance in such Fiscal Year.

Redlands Regular Meeting of 02-20-24
479 of 923
17942.00056\41795357.2

B-4

“Benefit Unit” means a Single-family residential lot or dwelling unit or the equivalent.

Commercial property is assigned Benefit Units based on acreage with the basis being four (4) Benefit Units per acre, consistent with the average residential density in the City. In dustrial Property is assigned Benefit Units based on acreage with the basis being two (2) Benefit Units per acre. Multi -family property is assigned 60 percent of one Benefit Unit per dwelling unit and Religious Property is assigned two (2) Benefit Units per acre.
“City” means the City of Redlands.

“Council” has the meaning set forth in the preamble.

“Commercial Property” means any Parcel that is used for the purpose of selling, distributing or furnishing a product or service.

“Development” means any approved development and/or improvement of property resulting in the recordation of a final map or the issuance of a building permit.

“District” has the meaning set forth in the preamble.

“Fiscal Year” means the period from and including July 1 st of any year to and including the following June 30th.

“Industrial Property” means any Parcel that is used for the purpose of manufacturing a product.

“Maximum Special Tax Rate(s)” means the Maximum Special Tax Rate(s) per Benefit Unit for Parcels in all Special Tax Rate Categories that can be levied by the Council in any Fiscal Year as determined pursuant to Section C. The Maximum Special Tax Rates per Benefit Unit for Parcels in all Special Tax Rate Categories, including the Base Rate Per Benefit Unit and the Additional Maintenance Rate Per Benefit Unit, as set forth in Table 2, shall be increased by the percentage increase in the Consumer Price Index (All Items) for Los Angeles – Riverside – Orange County (1982-84 = 100) since the beginning of the preceding Fiscal Year, or by two percent (2%), whichever is greater, on July 1, 2005 for Fiscal Year 2005-06 and on each subsequent July 1 for the Fiscal Year then commencing.

Redlands Regular Meeting of 02-20-24
480 of 923
17942.00056\41795357.2

B-5

“Parcel” means a lot or Parcel of land that is identified by an Assessor’s Parcel Number in the Tax Assessment Roll of the County Assessor of the County of San Bernardino.

“Religious Property” means any Parcel used as a place of worship or for other religious activities.

“Single-family Residential Property” means any Parcel of residential property that is or will be improved with a building comprised of attached or detached residential units available for purchase or rent by the general public.

“Special Tax(es)” means the Special Tax to be levied in each Fiscal Year on each Parcel of Taxable Property.

B. ASSIGNMENT TO LAND USE CATEGORY

TABLE 1
Land Use Category

Land Use Category

Description

Benefit Unit(s)

1 Single-family
Residential
One (1) / Residence
Redlands Regular Meeting of 02-20-24
481 of 923
17942.00056\41795357.2

B-6

For Fiscal Year 2004 -05 the Base Rate Per Benefit Unit and the Additional Maintenance Rate Per Benefit Unit for each Special Tax Category shall be the amounts set forth in Table 2 for such Special Tax Rate Category. The Base Rates Per Benefit Unit and the Additional Maintenance Rates Per Benefit Unit for all Parcels in all Special Tax Rate Categories shall be increased by the percentage increase in the Consumer Price Index (All Items) for Los Angeles – Riverside – Orange County (1982- 84 = 100) since the beginning of the preceding Fiscal Year, or by two percent (2%), whichever is greater, on July 1, 2005 for Fiscal Year 2005 -06 and on each subsequent July 1 for the Fiscal Year then commencing.

2 Commercial

Five (5) / Acre
3 Industrial

Two (2) / Acre
4 Multi-family
Residential

Six tenths (0.6) / Residential Unit
5 Religious Property Two (2) / Acre

Redlands Regular Meeting of 02-20-24
482 of 923
17942.00056\41795357.2

B-7

TABLE 2
Maximum Special Tax Rates

The Parcels which are to be included in the District at the time of its formation and which are identified in Table 3 shall be assigned to the Land Use Category and the Special Tax Rate Category specified in Table 3.

Redlands Regular Meeting of 02-20-24
483 of 923
17942.00056\41795357.2

B-8

TABLE 3
Assignment to Land Use Category
and Special Tax Rate Category

Land Use Special Tax Rate
Tract No. Category Category
16408 One (1) K

No Special Tax shall be levied on property which, at the time of adoption of the Resolution of Formation for the District, is Exempt Property.

Based on this analysis, the property to be annexed will be assigned to the appropriate Special Tax Rate Category contained in Table 2.

Redlands Regular Meeting of 02-20-24
484 of 923
17942.00056\41795357.2

CERTIFICATION

I, Jeanne Donaldson, City Clerk of the City of Redlands, do hereby certify that the foregoing resolution was regularly adopted by the City Council of said City at a regular meeting of said Council duly held on the 20th day of February, 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:

IN WITNESS WHEREOF, I have hereunto set my hand this ______ day of February, 2024.

_______________________________________
Jeanne Donaldson, City Clerk

Redlands Regular Meeting of 02-20-24
485 of 923
17942.00056\41795515.1

1 I:\cmo\Resolutions\8549 Declaring Results of Special Election for CFD 2004-1_Annexation No. 29.docx-ms

RESOLUTION NO. 8549

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS

DECLARING THE RESULTS OF THE SPECIAL ELECTION FOR
COMMUNITY FACILITIES DISTRICT NO. 200 4-1 OF THE CITY OF

REDLANDS ON THE PROPOSITION OF THE ANNUAL LEVY OF

SPECIAL TAXES WITHIN THE TERRITORY PROPOSED TO BE

ANNEXED TO SAID COMMUNITY FACILITIES DISTRICT TO PAY

THE COSTS OF CERTAIN SERVICES TO BE PROVIDED BY THE

COMMUNITY FACILITIES DISTRICT, DETERMINING THAT THE

TERRITORY PROPOSED TO BE ANNEXED IS ADDED TO AND PART

OF SAID COMMUNITY F ACILITIES DISTRICT WITH FULL LEGAL

EFFECT, AND ORDERING THE RECORDING OF A MAP OF THE

BOUNDARIES OF SAID COMMUNITY FACILITIES DISTRICT

INCLUDING THE TERRITORY ANNEXED THERETO (ANNEXATION
NO. 29)

WHEREAS, the City Council (the "City Council") of the City of Redlands (the "City") has heretofore conducted proceedings for the annexation of approximately 58.07 acres of land (the “Territory”) to Community Facilities District No. 2004-1 of the City of Redlands, County of San Bernardino, State of California (the "Community Facilities District"), including conducting a public hearing pursuant to Section 53339.5 of the Government Code; and

WHEREAS, at the conclusion of said public hearing, the City Counci l adopted a resolution calling a special election for February 20, 2024 and submitting to the qualified electors of the territory to be annexed to the Community Facilities District the question of levying special taxes within that territory to pay the costs of the maintenance of parks, infiltration basins, catch basin inlets, fossil filters, landscaping, and street trees within letter lot “A” and street right-of-way adjacent to Tract Map No 20336, and any other public services authorized by the Act, in the area of the Territory and the Community Facilities District and the costs associated with the determination of the amount of and levy and collection of special taxes which will be levied to provide the services and costs otherwise incurred in order to carry out the authorized purposes of the Community Facilities District (the "Election Resolution"); and

WHEREAS, the City Council has received a statement from the City Clerk (the "City Clerk"), who pursuant to the Election Resolution was authorized to conduc t such special election and act as the election official therefor, with respect to the canvass of the ballot returned in and the results of said special election, certifying that at least two -thirds of the votes cast upon the proposition submitted to the q ualified electors in said special election wer e in favor of s uch proposition.

NOW, THEREFORE, BE IT RESOLVED, DETERMINED AND ORDERED
BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:

Section 1. Findings. The City Council finds that: (i) there are no registered voters residing within the Territory at the time of the close of the public hearing on February 20, 2024, and pursuant to Section 53326 of the Government Code, the vote in said special election was, Redlands Regular Meeting of 02-20-24
486 of 923
17942.00056\41795515.1

2 -

therefore, to be by the landowners owning land within the Territory, with each landowner having one vote for each acre or portion thereof of land that he or she own ed within the Territory; (ii) pursuant to said Section 53326 and the Election Resolution, the City Clerk caused to be delivered an official ballot for the special election to the owner of the land within the Territory, with return postage prepaid; (iii) said special election has been properly conducted in accordance with all statutory requirements and the provisions of the Election Resolution; (iv) pursuant to said Section 53326, Meritage Homes of California, Inc. , the owner of all the land within the Territory , was entitled to fifty-nine (59) votes; (v) said landowner returned its ballot to the City Clerk prior to the time set by the City Clerk for the close of the election on February 20, 2024; (vi) the ballot returned to the City Clerk by said landowner voted all votes of said landowner in favor of the proposition set forth therein ; (vii) at lea st two -thirds of the votes cast in such special election on said proposition were in favor thereof, and pursuant to Sectio ns 53328 and 53329 of the Government Code, said proposition carried; (viii) pursuant to Section 53339.8 of the Government Code, the City Council is authorized to determine that the Territory to be annexed has been added to and become a part of the Community Facilities District with full legal effect; and (ix) the City Council is also authorized, pursuant to said Section 53339.8, to annua lly levy special taxes within the Territory to pay the costs of the services to be provided by the Community Facilities District.

Section 2. Declaration of Results. At least two-thirds of the votes voted in the special election on the proposition of the annual levy of special taxes within the T erritory to pay the costs of the services to be provided by the Community Facilities District were voted in favor thereof, and such proposition carried.

Section 3. Annexation. The Territory is annexed and added to and is a part of the Community Facilities District with full legal effect, and the City Council shall annually levy special taxes within the Territory at the rates specified in Resolution No. 8549 adopted by the City Council on January 16, 2024, to pay costs of certain services to be provided by the Community Facilities District. The boundaries of the Territory are shown on the map entitled, “Annexation Map No. 29, Community Facilities District No. 200 4-1 of the City of Redlands, County of San Bernardino, State of California,” which was recorded on ___________, 2024, in the office of the County Recorder of the County of San Bernardino as Document No. 2024-__________.

Section 4 . Pursu ant to Section 53339.8 of the Government Code and Section 3117.5 of the Streets and Highways Code, the City Clerk shall cause to be filed with the County Recorder of the County of San Bernardino an amendment of the notice of special tax lien and a map of the amended boundaries of the Community Facilities District including the Territory.

ADOPTED this 20th day of February, 2024.

________________________________________
Eddie Tejeda, Mayor

ATTEST:

_____________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 02-20-24
487 of 923
17942.00056\41795515.1

CERTIFICATION

AYES:

NOES:

ABSENT:

ABSTAINED:

IN WITNESS WHEREOF, I have hereunto set my hand this 20th day of February, 2024.

_______________________________________
Jeanne Donaldson, City Clerk

Redlands Regular Meeting of 02-20-24
488 of 923
17942.00056\41778650.1

NOTICE OF HEARING ON RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF REDLANDS DECLARING INTENTION TO ANNEX TERRITORY TO COMMUNITY FACILITIES DISTRICT NO. 200 4-1 OF THE CITY OF REDLANDS (ANNEXATION NO. 29)
NOTICE IS HEREBY GIVEN that on January 16, 2024 , the City Council of the City of Redlands adopted Resolution No. 8541, declaring the intention of the City Council to annex territory to Community Facilities District No. 200 4-1 of the City of Redlands, County of San Bernardino, State of California (the “Commun ity Facilities District”) , and fixing the time and place of a public hearing thereon for 6:00 p.m., or as soon thereafter as the matter may be heard, on February 20, 2024 in the Council Chambers at the City of Redlands Civic Center, 35 Cajon Street, Redlands, California , or via teleconference as directed by the City due to COVID - 19 social distancing guidelines, at which time the City Council will hear the testimony of all interested persons for or against the annexation of said territory to the Community Fa cilities District or the levying of special taxes within such territory to pay the costs of providing certain services which are necessary to meet increased demands placed upon the City as a result of the development of said real property.

Resolution No. 8541 provides in summary as follows:

1. The City Council declared its intention to conduct proceedings for the annexation to the Community Facilities District of the territory described in Exhibit “A” to Resolution No. 8541. The City Council determined tha t the public convenience and necessity require that such territory be annexed to the Community Facilities District.

2. The territory which is included in the Community Facilities District is described on the map of the Community Facilities District recorded on May 18, 2004 in Book 76 of Maps of Assessment and Community Facilities Districts, page 94, and as Instrument No 2004- 0347327 in the official records of the County of San Bernardino . The territory proposed to be annexed to the Community Facilities Dis trict is described on the map thereof entitled “Annexation Map No. 29 , Community Facilities District No. 2004-1 of the City of Redlands, County of San Bernardino , State of California, ” which is on file with the City Clerk of the City of Redlands.

3. The types of public services to be provided within the Community Facilities District are as follows:

The services to be provided and financed by the Community Facilities District are the park maintenance, infiltration basins, catch basin inlets, fossil filters, landscaping, and street trees within letter lot “A” and street right -of-way adjacent to Tract Map No. 20336, and any other public services authorized by the Act, in the area of the Property and the Community Facilities District. The Community Facilities District shall also finance costs associated with the determination of the amount of and the levy and collection of special taxes which are levied to provide such services and costs otherwise incurred in order to carry out its authorized purposes.

The services described above shall be provided, as needed, throughout the Community Facilities District and the territory proposed to be annexed thereto for the benefit of all owners of property and residents of the Community Facilities District and the territory proposed to be annexed thereto. All owners of taxable parcels of property within the Community Facilities District and the territory proposed to be annexed thereto shall pay special taxes to finance the annual cost of Redlands Regular Meeting of 02-20-24
489 of 923
17942.00056\41778650.1

-2 -

providing such services. The services to be provided and financed by the Community Facilities District, are necessary to meet increased demands placed upon the City as a result of development occurring within the Community Facilities District and the territory to be annexed thereto.

4. Special taxes sufficient to pay the costs of the services described in Section 3 above and the annual administrative expenses of the City and the Community Facilities District in determining, apportioning, levying and collecting such special taxes, shall be annual ly levied within the territory proposed to be annexed to the Community Facilities District. The special taxes shall be collected in the same manner as ordinary ad valorem property taxes are collected and shall be subject to the same penalties and the same procedure, sale, and lien priority in case of delinquency as is provided for ad valorem taxes. The rates and method of apportionment of said special taxes shall be as set forth in Exhibit “B” to Resolution No. 8541.

The property within the territory proposed to be annexed shall be assigned at the rate set forth for Special Tax Rate Category D as set forth in said Exhibit “B”, and for Fiscal Year 2024-25, and each Fiscal Year thereafter, assessed at the rate set forth in Table 2 in said Exhibit “B”, subject to annual increases beginning in Fiscal Year 2025-26 by the greater of 2% or the percentage increase in the Consumer Price Index as determined pursuant to the method of apportioning such special taxes set forth in said Exhibit “B”.

The maximum amounts o f special taxes which may be annually levied are as follows:

ASSIGNMENT TO LAND USE CATEGORY
Parcels of Taxable Property in a Development shall be assigned to the appropriate Land Use Category contained in Table 1. Such Parcels shall also be assigned to the appropriate Special Tax Rate Category contained in Table 2, based on the estimated cost for providing the Additional Maintenance, if any, to the Development. The Special Tax shall be levied upon and collected from each such Parcel for each Fiscal Year based on the Benefit Units which are assigned to the Parcel as a result of its assignment to the appropriate Land Use Category and Special Tax Rate Category, as provided in Sections C and D.

Redlands Regular Meeting of 02-20-24
490 of 923
17942.00056\41778650.1

-3 -

TABLE 1
Land Use Category

Land Use Category

Description

Benefit Unit(s)

1 Single-family
Residential

One (1) / Residence
2 Commercial

Five (5) / Acre
3 Industrial

Two (2) / Acre
4 Multi-family
Residential

Six tenths (0.6) / Residential Unit
5 Religious Property Two (2) / Acre

MAXIMUM SPECIAL TAX RATES
The Maximum Special Tax Rate per Benefit Unit for each Parcel for each Fiscal Year shall be the total of the Base Rate Per Benefit Unit plus the Additional Maintenance Rate Per Benefit Unit for the Special Tax Rate Category to which the Parcel is assigned. For Fiscal Year 2004-05 the Base Rate Per Benefit Unit and the Additional Maintenance Rate Per Benefit Unit for each Special Tax Category shall be the amounts set forth in Table 2 for such Special Tax Rate Category. The Base Rates Per Benefit Unit and the Additional Maintenance Rates Per Benefit Unit for all Parcels in all Special Tax Rate Categories shall be increased by the percentage increase in the Consumer Price Index (All Items) for Los Angeles – Riverside – Orange County (1982 -84 = 100) since the beginning of the preceding Fiscal Year, or by two percent (2%), whichever is greater, on July 1, 2005 for Fiscal Year 2005-06 and on each subsequent July 1 for the Fiscal Year then commencing.

Redlands Regular Meeting of 02-20-24
491 of 923
17942.00056\41778650.1

-4 -

TABLE 2
Maximum Special Tax Rates

The Parcels which are to be included in the District at the time of its formation and which are identified in Table 3 shall be assigned to the Land Use Category and the Special Tax Rate Category specified in Table 3.

Redlands Regular Meeting of 02-20-24
492 of 923
17942.00056\41778650.1

-5 -

TABLE 3
Assignment to Land Use Category
and Special Tax Rate Category

Land Use Special Tax Rate
Tract No. Category Category
16408 One (1) K

METHOD OF APPORTIONMENT AND LEVY OF ANNUAL SPECIAL TAX
For each Fiscal Year, commencing with Fiscal Year 2004-05, the Council shall (a) determine the cost of providing the Basic Maintenance in the District and the amount of the Base Rate Per Benefit Unit to be levied on Parcels of Taxable Property in the District to pay the cost of the Basic Maintenance ; (b) determine the cost of providing the Additional Maintenance, if any, for each Special Tax Rate Category, as then applicable, and the amount of the Additional Maintenance Rate Per Benefit Unit, if any, to be levied on Parcels of Taxable Property in each Special Tax Rate Category to pay the cost the Additional Maintenance therefor ; and (c) l evy the Special Tax on all Parcels of Taxable Property in each Special Tax Rate Category, as then applicable. The amount of the Special Tax to be levied on any Parcel of Taxable Property in any Fiscal Year shall be determined by multiplying the Benefit Units for the Parcel, depending on the Land Use Category to which it is assigned, by the Base Rate Per Benefit Unit and the Additional Maintenance Rate Per Benefit Unit, if any, determined pursuant to clauses (a) and (b) above, for the Special Tax Rate Category to which the Parcel is assigned.

No Special Tax shall be levied on property which, at the time of adoption of the Resolution of Formation for the District, is Exempt Property.

5. A public hearing on the annexation of said territory to the Community Facilities District shall be held at 6:00 p.m., or as soon thereafter as the matter may be heard, on February 20, 2024 , in the Council Chambers at the City of Redlands Civic Center, 35 Cajon Street, Redlands, California , or vi a teleconference as directed by the City due to COVID -19 social distancing guidelines.

6. The City Clerk shall publish a notice of the time and place of said hearing and shall also give notice of the time and place of said hearing by first -class mail to each registered voter and landowner within the territory proposed to be annexed to the C ommunity Facilities District. Said notice shall be published at least seven (7) days and mailed at least 15 days before the date of the hearing.

7. The voting procedures to be followed in conduct ing the election on the proposition with respect to the levy of special taxes within the territory proposed to be annexed Redlands Regular Meeting of 02-20-24
493 of 923
17942.00056\41778650.1

-6 -

to the Community Facilities District to pay the costs of services to be financed by the community facilities district shall be as follows:
(a) If at the time of the close of the public or protest hearing at least 12 persons are registered to vote within the territory proposed to be annexed to the Community Facilities District, the election shall be conducted by the City Clerk, and shall be held on a date selected by the City Council, and the ballots for the election shall be distributed to the qualified electors of the territory proposed to be annexed to the Community Facilities District by mail with return postage prepaid and the election shall be conducted as a mail ballot election.
(b) If at the time of the close of the protest hearing, an d for at least the preceding 90 days, less than 12 persons have been registered to vote within the territory proposed to be annexed to the Community F acilities District, and the vote is therefore to be by the landowners of that territory, with each landowner of record at the close of the protest hearing having one vote for each acre or portion of an acre of land that he or she owns, the election shall be conducted by the City Clerk as follows:
(1) The election shall be held on the earliest date following the conclusion of the protest hearing upon which it can be held which may be selected by the City Council, or such earlier date as the owners of land wi thin the territory proposed to be annexed to the Community Facilities District and the City Clerk agree and concur is acceptable.
(2) The election may be held earlier than 90 days following the close of the protest hearing if the qualified electors of the territory proposed to be annexed to the Community Facilities District waive the time limits for conducting the election by unanimous written consent and the City Clerk concurs in such earlier election date as shall be consented to by the qualified electors. (3) Ballots for the election shall be distributed to the qualified electors by the City Clerk by mail with return postage prepaid.
(4) The City Clerk shall mail to each qualified elector an official ballot, and shall also mail to all such qualified electors other required election documents, including a return identification envelope with prepaid postage thereon addressed to the City Clerk for the return of voted official ballots. (5) The information -to-voter form to be mailed by the City Clerk to the landowner-voters shall inform them that the official ballots shall be returned to the City Clerk properly voted as provided thereon and with the certification appended thereto properly completed and signed in the sealed return identification envelope with the certification thereon completed and signed and all other information to be inserted thereon properly inserted by 5:00 o’clock p.m. on the date of the election.
(6) Upon receipt of the return identification envelopes which are returned prior to the voting deadline on the date of the election, the City Clerk Redlands Regular Meeting of 02-20-24
494 of 923
17942.00056\41778650.1

-7 -

shall canvass the votes cast in the election, and shall file a statement with the City Council at its next regular meeting regarding the results of such canvass and the election.

Resolution No. 8541 contains other provisions which are not summarized above.

A copy of Resolution No. 8541 may be reviewed or obtained at the office of the City Clerk of the City of Redlands located at 35 Cajon Street, Redlands, California.

NOTICE IS FURTHER GIVEN that at the t ime and place of said hearing, all persons interested for or against the annexation of said territory to the Community Facilities District or the levying of special taxes within such territory to pay the costs of providing certain services within the territory proposed to be annexed to the Community Facilities District will be heard. At the hearing, protests against the proposals des cribed in Resolution No. 8541 may be made by any interested person. Any protests pertaining to the regularity or sufficiency of the proceedings shall be in writing and shall clearly set forth the irregularities or defects to which objection is made. All written protests shall be filed with the City Clerk prior to the time fixed for the hearing. The City Council may waive any irregularities in the form or content of any written protests and at the hearing may correct minor defects in the proceedings. Written protests may be withdrawn in writing at any time before the conclusion of the hearing.

If the owners of one -half or more of the area of land in the territory included in the existing district, or if the owners of one -half or more of the area of land in the territory proposed to be annexed to the Community Facilities District file written protests against the proposed annexation of such territory to the Community Facilities District, and protests are not withdrawn so as to reduce the protest to less than a majority, no further proceedings shall be undertaken for a period of one year from the date of decision of the City Counc il on the issues discussed at the hearing.

The hearing may be continued from time to time, but shall be completed within 30 days. At the conclusion of the hearing, the City Council may abandon the proceedings or may, after passing upon all protests, submit the question of levying the special tax within the area proposed to be annexed to the Community Facilities District to the qualified electors of the area proposed to be annexed.

DATED: _____________, 2024
/s/
Jeanne Donaldson, City Clerk
City of Redlands, County of San Bernardino

Redlands Regular Meeting of 02-20-24
495 of 923
Redlands Regular Meeting of 02-20-24
496 of 923
Legal No.

Redlands Daily Facts
1 255 W. Colton Ave, Suite 133
Redlands, CA 92374
909-259-9315
[email protected]
The undersigned hereby certifies as follows:

I
am a citizen of the United States and a resident of the County aforesaid. I am over the age of twenty-one
years, and not a party to or interested in the above
entitled matter. l am the principal clerk of the printer of the Redlands Daily Facts, a newspaper of general
circulation, published daily in the City of Redlands,
County of San Bernardino, and which newspaper has
been adjudged a newspaper of general circulation by the Superior Court of the County of San Bernardino, State of California, under the date of October 10, 1927, Case
Number 26980; that the notice, of which the annexed is a true printed copy (set in type not smaller than nonpareil), has been published in each regular and entire issue of
said newspaper and not in any supplement thereof on
each of the following dates, to wit:
02/06/2024
I declare under the penalty of perjury that the foregoing is t
rue and correct.

Executed at Ontario, San Bernardino Co., California, on this 6th day of February, 2024.

PROOF OF PUBLICATION
(2015.
5 C.C.P.)

STATE OF CALIFORNIA
County of San Bernardino
Signature
00116465405007807
CI

TY OF REDLANDS
PO BOX 3005
REDLANDS, CA 923730000
r.LP13-09/02/17 1699250:923
Redlands Regular Meeting of 02-20-24
497 of 923
r.LP13-09/02/17 2699250:923
Redlands Regular Meeting of 02-20-24
498 of 923
r.LP13-09/02/17 3699250:923
Redlands Regular Meeting of 02-20-24
499 of 923
Redlands Regular Meeting of 02-20-24
500 of 923
Redlands Regular Meeting of 02-20-24
501 of 923
Redlands Regular Meeting of 02-20-24
502 of 923
Redlands Regular Meeting of 02-20-24
503 of 923
Redlands Regular Meeting of 02-20-24
504 of 923
Redlands Regular Meeting of 02-20-24
505 of 923
Redlands Regular Meeting of 02-20-24
506 of 923

CF
D 2004-1 Annexations List

In August 2004 Council approved the establishment of community facilities district (CFD) No. 2004-1, for Tract No. 16408, the Centex tract located at the southwest corner of Fifth Avenue and Wabash Avenue in the City of Redlands. The CFD was developed to cover the ongoing cost of maintenance of street trees, citrus groves landscaping and other appurtenances located along Fifth Avenue and Wabash Avenue.

In May 2006 Council approved Annexation No. 1 (Tract No. 16287) to the CFD, located at Occidental Drive and Crystal Court for the maintenance of landscaping and water quality treatment devices in the open space lots. During this last year, Annexation No. 1 subdivided the properties on site from two lots to twelve lots.

Annexation No. 2 (Tentative Tract No. 16586), located north of I-10 and both sides of the proposed Wabash Street alignment has been on hold since October 2006.

In July 2006 Council approved Annexation No. 3 (Tentative Tract No. 17253) to the CFD, located at the southwest corner of Lugonia Avenue and Church Street for the maintenance of the landscape and the associated irrigation equipment on Lugonia Avenue parkway frontages. This project has not yet begun construction.

In October 2008 Council approved Annexation No. 4 (Parcel Map No. 17353) to the CFD, located at Ford Street and Interstate 10 for the maintenance of the landscape in the median island and the associated irrigation equipment.

In October 2008 Council approved Annexation No. 5 (Commission Review and Approval No. 826) to the CFD, located at California Street and Orange Tree Lane for the maintenance of the landscape in the median island and the associated irrigation equipment on California Street and the parkway frontages along both streets.

Annexation No. 6 (Tract No 14790-1), located adjacent to Sunset Hills Lane, west of Alessandro Road did not receive sufficient votes needed to annex into the CFD in June 2009.

Annexation No. 7 (Parcel 2 of Parcel Map No. 15573), located at the northeast corner of San Bernardino Avenue and Mountain View Avenue, has been on hold since February 2011.

In February 2011 Council approved Annexation No. 8 (Tract No. 16806) to the CFD, located at southeast corner of Pennsylvania Avenue and Texas Street for the maintenance of the landscape and the associated irrigation equipment on Pennsylvania Avenue and Texas Street parkway frontages. This project has not yet begun construction.

In November 2012 Council approved Annexation No. 9 (Parcel Map No, 18208) to the CFD located at the southeast corner of Redlands Boulevard and Nevada Street for the maintenance of landscaping and the associated irrigation equipment on Redlands Redlands Regular Meeting of 02-20-24
507 of 923

Bou
levard and Nevada Street parkway frontages and the Redlands Boulevard raised center median.

Annexation No. 10 (Tract No. 18762-1), located at the northeast corner of Orange Street and Lugonia Avenue, has been completed since July 2016. Annexation No. 10 is dormant because the property owners have agreed to be responsible for all landscaping and irrigation efforts themselves; therefore the annexations are not being assessed.

In June 2014 Council approved Annexation No. 11 (Parcel Map No. 19371) to the CFD located at the northwest corner of Lugonia Avenue and Wabash Avenue for the maintenance of landscaping and the associated irrigation equipment on Lugonia Avenue and Wabash Avenue Street parkway frontages. Annexation No. 11 is dormant because the property owners have agreed to be responsible for all landscaping and irrigation efforts themselves; therefore the annexations are not being assessed.

In June 2014 Council approved Annexation No. 12 (Tract Map Nos. 16465 and 16627) to the CFD located at the southwest and southeast corners of Pioneer Avenue and Judson Street, respectively, for the maintenance of landscaping and the associated irrigation equipment on Pioneer Avenue and Judson Street parkway frontages, maintenance of landscaping and water quality treatment devices in the open space lots, and for the maintenance of landscaping and the associated irrigation equipment on the common area lots. Annexation No. 12a (Tract No. 16465) is nearly complete. A 50% assessment is being proposed to establish a reserve fund. Annexation No. 12b was completed in July 2016 and is being assessed. Annexation No. 12c (Tract Map Nos. 18979 and 19975) located east of Tract Map No. 16627 and between Pioneer Avenue and Pennsylvania Avenue was approved by City Council in June 2016. A 50% assessment is being proposed to establish a reserve fund. Annexation No. 12d (Tract Map No. 20079) was approved by Council in May 2018. A 50% assessment is being proposed to establish a reserve fund.

In June 2014 Council approved Annexation No. 13 (Tract Map No. 18882) to the CFD located at the southwest corner of San Bernardino Avenue and Dearborn Street, respectively, for the maintenance of landscaping and the associated irrigation equipment on San Bernardino Avenue and Dearborn Street parkway frontages and for the maintenance of landscaping and the associated irrigation equipment on the common area lots with the exception of Lot B. Annexation No. 13 is dormant because the property owners have agreed to be responsible for all landscaping and irrigation efforts themselves; therefore the annexation is not being assessed.

In September 2015 Council approved Annexation No. 14 (Parcel Map No. 19496) to the CFD located at the northeast corner of California Street and Lugonia Avenue for the maintenance of landscaping and associated irrigation equipment on the California Street center median. The maintenance of landscaping and associated irrigation equipment on California Street and Lugonia Avenue parkway frontages will be maintained by the property owner and will not be assessed.

Redlands Regular Meeting of 02-20-24
508 of 923

In
December 2017 Council approved Annexation No. 15 (Parcel Map No. 18535-1) to the CFD located at the northwest corner of Eureka Street and Stuart Avenue for the maintenance of street trees, landscaping and irrigation in the rights-of-way and landscape maintenance along the property frontage. Annexation No. 15 will be dormant because the property owners have agreed to be responsible for all landscaping and irrigation efforts themselves; therefore the annexation is not being assessed.

In April 2017 Council approved Annexation No, 16 (Tract Map No. 18988) to the CFD located on the north side of Pioneer Avenue, east of Texas Street for the maintenance of parks, slopes, parkways, median, open space, shade and seating structures, and monuments within and adjacent to said tract.

In July 2017 Council approved Annexation No. 17 (Tract Map No. 17022) to the CFD located at the northeast corner of Pioneer Avenue and Texas Street for the maintenance of slopes, parkways, open space and citrus trees within and adjacent to the tract. This project has not yet begun construction.

In May 2018 Council approved Annexation No. 18 (Parcel Map No. 19465) to the CFD located at the southeast corner of Alabama Street and Park Avenue for the maintenance of street trees, landscaping and irrigation in the rights-of-way and landscape maintenance easement along the property frontage within and in the parcel map. The maintenance of landscaping and associated irrigation equipment on Alabama Street and Park Avenue parkway frontages and landscape maintenance easement will be maintained by the property owner and will not be assessed.

In January 2020 Council approved Annexation No. 19 (Tract Map No.19942) to the CFD located at the northeast corner of Wabash Avenue and Sylvan Boulevard for the maintenance of parks, slopes, parkways, and open space within and adjacent to the tract.

In May 2019 Council approved Annexation No. 20 (Tract Map No. 19956) to the CFD located at the southeast corner of Wabash Avenue and Citrus Avenue for the maintenance of slopes, parkways, and open space within and adjacent to the tract.

In September 2019 City Council approved Annexation No. 21 (Tract Map No. 20126) to the CFD located on the north side of Lugonia Avenue, south of Pennsylvania Avenue, east of Judson Street for the maintenance of parks, slopes, parkways, open space, and citrus groves within and adjacent to the tract.

In September 2020 City Council approved Annexation No. 22 (Parcel Map No. 19981) to the CFD located at the northwest corner of Alabama Street and Park Avenue for the maintenance of parkways.

In April 2021 City Council approved Annexation No. 23 (Parcel Map No. 18536) to the CFD located at the southwest Corner of Stuart Avenue and Eureka Street for maintenance of parkways.

Redlands Regular Meeting of 02-20-24
509 of 923

In
January 2021 City Council approved Annexation No. 24 (CUP No. 1129) to the CFD located at the southeast corner of Eureka Street and Stuart Avenue for the maintenance of parkways.

In June 2023 City Council approved Annexation No. 25 (Tract Map No. 20065) located on the south side of East Highland Avenue and west of Redlands Street for maintenance of infiltration trenches, infiltration basins, storm drain facilities, landscaping, and street trees.

In March 2022 City Council approved Annexation No. 26 (Tract Map No. 20257) to the CFD located at the northwest corner of San Bernardino Avenue and Texas Street for the maintenance of perimeter lettered lots, retention basins, and street trees.

In October 2022 City Council approved Annexation No. 27 (Planned Development No. 4) to the CFD located at the northeast corner of Mountain View Avenue and I-10 for maintenance of public trails and trail fences.

Annexation No. 28 (Tentative Tract Map No. 20471), located at the southwest corner of San Bernardino Avenue and Wabash Avenue, has been on hold since July 2023.

Redlands Regular Meeting of 02-20-24
510 of 923
City Council Meeting K. 1.

DATE: 02/20/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of a Public Works Construction Contract with Tryco General Engineering for the 2023 Citywide Sidewalk and ADA Ramp Replacement Project for an amount not-to-exceed
$1,000,000, rejection of a bid protest, and determination that the Project is exempt from environmental review pursuant to Section 15301(c) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)
MOTION(S):

If City Council determines the staff recommendation is appropriate, the following motions are provided:

I move that the City Council determine that approval of the 2023 Citywide Sidewalk and ADA Ramp Replacement Project is exempt from environmental review in accordance with Section 15301(c) of the State's Guidelines implementing the California Environmental Quality Act; and

1. I move to approve the 2023 Citywide Sidewalk and ADA Ramp Replacement Project plans and specifications.

2. I move to reject a bid protest, and approve the Public Works Construction Contract to Tryco General Engineering for an amount not-to-exceed $1,000,000.

3. RECOMMENDATION:

Staff recommends that City Council determine that approval of the 2023 Citywide Sidewalk and ADA Ramp Replacement Project is exempt from environmental review pursuant to Section 15301(c) of the State's guidelines implementing the California Environmental Quality Act. Staff further recommends City Council approval of the 2023 Citywide Sidewalk and ADA Ramp Replacement Project plans and specifications, rejection of a bid protest, and award of a Public Works Construction Contract to Tryco General Engineering for an amount not-to-exceed $1,000,000.

Redlands Regular Meeting of 02-20-24
511 of 923
DISCUSSION:

The 2023 Citywide Sidewalk and ADA Ramp Replacement Project (Project) will replace approximately five (5) miles of lifted and broken sidewalks and forty-seven (47) ADA curb ramps in various locations throughout the City.

Specific locations have been determined in accordance with the sidewalk repair matrix methodology approved by the City Council on September 1, 2015, and the ADA ramp survey summary prepared by VA Consulting, Inc. in 2014.

City Staff prepared plans and specifications and advertised the Project for construction. On January 10, 2024, the City Clerk's office received and opened the following thirteen (13) bids for the Project:

BID OPENING REPORT SUMMARY
Bidder Bid Amount

1. Tryco General Engineering, Rimforest, CA $986,496.00

2. TTS Engineering, Stanton, CA $1,076,365.00

3. Towo Enterprise Inc., Fullerton, CA $1,095,797.75

4. Splice Construction Co., Inc., Laguna Niguel, CA $1,098,051.00

5. Martinez Concrete, Azusa, CA $1,384,342.00

6. OrangeBlue General Contractors, Laguna Hills, CA *$1,421,400.00

7. CT&T Concrete Paving Inc., Diamond Bar, CA $1,509,375.00

8. Aneen Construction Inc., Riverside, CA *$1,543,448.00

9. Three Peaks, Calimesa, CA $1,642,269.00

10. Onyx Paving Company Inc., Anaheim, CA $1,693,000.00

11. Gentry General Engineering, Colton, CA $1,883,520.00

12. EBS General Engineering Inc., Corona, CA $2,226,568.00

13. KNC Construction Inc., Apple Valley, CA $2,477,647.18 *An arithmetic error was made in the bid proposal. The total bid amount was corrected and highlighted in the attached Bid Analysis to identify arithmetic errors, but did not affect ranking.

Bids were reviewed by staff and Tryco General Engineering was determined to be the lowest responsive and responsible bidder. Staff recommends including $13,504 in the contract as contingency funding to be used only for any unforeseen work during construction.

On January 12, 2024, staff received a bid protest letter from the second lowest bidder, TTS Engineering of Stanton, CA, requesting to ensure items 14 and 15 on the bidder's checklist were submitted by the apparent lowest bidder, Tryco General Engineering (bid protest letter attached). After carefully reviewing the bid protest and consulting with the City Attorney's office, City staff determined Redlands Regular Meeting of 02-20-24
512 of 923
that Tryco General Engineering's bid is responsive with only minor, inconsequential bid irregularities. Staff's response letter to the bid protest letter is attached to this report. Staff recommends City Council rejection of the bid protest submitted by TTS Engineering.

Therefore, staff recommends City Council approval of a Public Works Construction Contract to Tryco General Engineering for an amount not-to-exceed $1,000,000. If approved, it is anticipated that the Project will be completed within one hundred (100) working days from the issuance of the Notice to Proceed.

This project is exempt from environmental review in accordance with Section 15301(c) of the State's guidelines implementing the California Environmental Quality Act as this project involves pedestrian safety improvements within existing right-of-way with no expansion of existing use of the roadway.

ALTERNATIVES:

City Council may deny the staff recommendation and provide alternate direction.

STRATEGIC PLAN:

N/A
SUBMITTED BY:

John R. Harris, Municipal Utilities and Engineering Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Goutam K. Dobey, City Engineer
PREPARED BY:

Elva Arellanes, Associate Engineer
Redlands Regular Meeting of 02-20-24
513 of 923
Fiscal Impact
Fiscal Year: FY 23/24
Revenue Generating: N
Appropriation Required Y/N: N
Budgeted Y/N: Y
Account No.: 101400
Discussion:

Funding for this Project is included in the FY 23/24 MUED approved budget.

Attachments
A. Tryco Construction Public Works Contract
B. Bid Opening Report
C. Bid Analysis
D. Location Map
E. Plans & Specifications
F. Bid Protest Letter 01-12-2024
G. Bid Protest Response 01-16-2024
Redlands Regular Meeting of 02-20-24
514 of 923
1 I:\cmo\Agreements\Tryco General Engineering Public Work Contract FY23-0027.docx-ms

PUBLIC WORK CONSTRUCTION CONTRACT

This Public Work Construction contract (“Contract”) is made and entered into this 20th day of February, 2024, by and between the City of Redlands, a municipal corporation, organized and existing under the laws of the S tate of California (hereinafter “City”), and Tryco General Engineering, a Cal ifornia corporation (hereinafter "Contractor"). City and Contractor are sometimes individually referred to herein as a “Party” and, together, as the “Parties.”

In consideration of the mutual promises contained herein, City and Contractor agree as follows:

1. SCOPE OF WORK: Contractor shall furnish all materials and will perform all of the work for the following: 2023 Citywide Sidewalk and ADA Ramp Replacement Project, complete all items as required by the Contract Documents (as herein defined) and Specifications for City’s 2023 Citywide Sidewalk and ADA Ramp Replacement, Project No. 400025 (the “Work”).

2. CONTRACT SUM: City shall pay Contractor the sum of one million dollars ($1,000,000) as consideration for its performance of the Work in accordance with the terms and conditions set forth in the Contract Documents. Pursuant to Public Contract Code Section 22300, Contractor has the option to deposit securities with an escrow agent as a substitute for retention of earnings required to be withheld by City pursuant to an escrow agreement as set forth in Public Contract Code section 22300.

3. TIME FOR COMPLETION: The Work shall be completed within One Hundred (100) working day(s) as defi ned in Section 1 -2 of the Standard Specifications for Public Works Construction “Greenbook” from and after the date of City’s issuance of a Notice to Proceed to Contractor.

4. LIQUIDATED DAMAGES: Contractor’s failure to complete the Work within the time allowed will result i n damages being sustained by City. Such damage s are, and will continue to be, impracticable and extremely difficult to determine. Accordingly, Contractor shall pay to City, or have withheld from monies due to Contractor, the sum of Five Hundred dollars ($500) for each working day as defined in Section 1-2 of the Standard Specifications for Public Works Construction “Greenbook” in excess of the specified time for completion of the Work. Execution of this Contract shall constitute agreement by City and Contractor that Five Hundred dollars ($500) per day is the estimated damage to City caused by the failure of Contractor to complet e the work within the allowed time. Such sum is liquidated damages and shall not be construed as a penalty, and may be deducted from payments due Contractor if such delay occurs.

5. CONTRACT DOCUMENTS: This Contract incorporates by reference the following: Notice Inviting Bids, Instructions to Bidders, Contractor’s Proposal, Bid Bond, Agreement, Performance Bond, Labor and Material Bond, Plans, General Conditions, Special Provisions and Specifications, and any addenda thereto (collectively, the “Contract Documents”).

6. ATTORNEYS' FEES: In the event any action is commenced to enforce or interpret the terms or conditions of this Contract, or the Contract Documents, the prevailing Party in such action, in addition to any costs and other relief, shall be entitled to recover its r easonable attorneys’ fees, including fees for use of in-house counsel by a Party.

7. RESOLUTION OF CONSTRUCTION CLAIMS: Claims by Contractor in the amount of three hundred seventy five thousand dollars ($375,000) or less shall be made by Contractor and processed Redlands Regular Meeting of 02-20-24
515 of 923
2 I:\cmo\Agreements\Tryco General Engineering Public Work Contract FY23-0027.docx-ms

by the City pursuant to the provisions of Part 3, Chapter 1, Article 1.5 of the Public Contract Code (commencing with Section 201 04). All claims shall be in writing and include the documents necessary to substantiate the claim. Nothing in subdivision (a) of Public Contract Code Section 20104.2 shall extend the time limit or supersede the notice requirements provided in this case from filing claims by Contractor.

8. ELIGIBILITY OF CONTRACTOR/SUBCONTRACTOR: Contractor and all o f its subcontractors shall abide by California Public Contract Code, Section 6109, and California Labor Code Sections 1777.1 and/or 1777.7, and certify that they are not debarred and are eligible to work on this project.

9. ASSIGNMENT OF AGREEMENT: No assignment by a Party of any rights or interests under this Contract shall be binding on another Party without the written consent of the Party sought to be bound.

10. SUCCESSORS AND ASSIGNS: City and Contractor each binds itself and their respective successors and assigns in respect to all covenants, agreements, and obligations contained in the Contract Documents.

11. SEVERABILITY: Any provision or part of the Co ntract Documents held to be void or unenforceable under any law or regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon City and Contractor.

Redlands Regular Meeting of 02-20-24
516 of 923
3 I:\cmo\Agreements\Tryco General Engineering Public Work Contract FY23-0027.docx-ms

IN WITNESS WHEREOF, the Parties hereto have executed this Contract the day and year first written above.

CITY OF REDLANDS
(SEAL)

By:____________________________________
Eddie Tejeda, Mayor
ATTEST:

____________________________________
Jeanne Donaldson, City Clerk
(SEAL)

TRYCO GENERAL ENGINEERING
Name of Contractor

By:_______________________________________
Signature of Authorized Agent

__________________________________________
Title

__________________________________________
Signature of Authorized Agent (if necessary)

__________________________________________
Title

__________________________________________
Contractor's License No.

960285
Redlands Regular Meeting of 02-20-24
517 of 923
4 I:\cmo\Agreements\Tryco General Engineering Public Work Contract FY23-0027.docx-ms

WORKER'S COMPENSATION INSURANCE CERTIFICATION

Description of Contract: City of Redlands
Municipal Utilities and Engineering Department
2023 Citywide Sidewalk and ADA Ramp Replacement Project Project No. 400025

Every employer, except the Sta te, shall secure the payment of compensation in one or more of the following ways:

a. By being insured against liabili ty to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. b. By securing from the Director of Industrial Relations, a certificate of consent to self - insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisf actory to the Director of Industr ial Relations of ability to self-insure and to pay any compensation that may become due to his or her employees.

CHECK ONE

_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability fo r Workers’ Compe nsation or to undertake self -insurance in accordance with the provisions of that Code, and I wil l comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).

_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificate of consent to self-insure, or a certification of workers’ compensation insurance.

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

Dated this day of , 2024.

TRYCO GENERAL ENGINEERING______
(Contractor)
_____________________________________
(Signature)
_____________________________________
(Official Title)

(SEAL)

(Labor Code Section 1861 provides that the above certificate must be signed and filed by the Contractor with the Owner prior to performing the work of the contract.)
Redlands Regular Meeting of 02-20-24
518 of 923
5 I:\cmo\Agreements\Tryco General Engineering Public Work Contract FY23-0027.docx-ms

FAITHFUL PERFORMANCE BOND

Whereas, the City of Redlands (“City”), State of California, and Tryco General Engineering (hereinafter designated as "Principal") have entered into an agreement dated February 20, 2024 (“Agreement”) whereby Principal agrees to install and complete certain public improvements ( the “Work”), which said Agreement is identified as 2023 Citywide Sidewalk and ADA Ramp Replacement Project, Project No. 400025 and is hereby referred to and made a part hereof; and

Whereas, said Principal is required under the terms of the Agreement to furnish a bond for the faithful performance of the Work, now, therefore, we, the Principal and , _____________________________, as Surety, are held and firmly bound unto the City in the penal sum of one million dollars ($1,000,000) lawful money of the United States, for the payment of which sum we bind ourselves, and our heirs, successors, executors and administrators, jointly and severally, firmly by these presents.

The condition of th is obligation is such that if the above bounded Principal, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and provisions in the Agreement and any alteration thereof made as th erein provided, on his or its part, to be kept and perfor med at the time and in the manner therein specified, and in all respects according to their true intent and me aning, and shall faithfully fulfill the one -year guarantee of all materials and workmanship, and shall defend, indemnify and save h armless the City and its elected officials, officers, agents and employees, as therein stipulated, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.

As a part of the obligation secured hereby and in addition to the face amount specified therefor, there shall be included costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by the City in successfully enforcing such obligations, all to be taxed as costs and included in the judgment rendered.

As a condition precedent to the satisfactory completion of the Work, the above obligation shall hold good for a period of one (1) year or longer if required by the Agreement after the acceptance of the work by the City, during which time if th e Principal shall fail to make full, complete, and satisfactory repair and replacements and totally protect th e City from loss or damage made evident during this period from the date of completion of the Work, and resulting from or caused by defective materials or faulty workmanship, the above obligation in penal sum thereof shall remain in full force and effect. The obligations o f Surety hereunder shall c ontinue so long as any obligat ion of the Principal remains.

Whenever the Principal shall be, and is declared by the City to be, in default under the Agreement, the City having performed the City obligations th ereunder, the Surety shall promptly remedy the default, or shall promptly, at the City’s option:

1. Complete the Work in accordance with its terms and conditions; or

2. Obtain a bid or bids for completing the Work in accordance with its terms and conditions, and upon de termination by Surety of t he lowest responsive and respo nsible bidder, arrange for a contract between such bidder and the City, and make available as work progresses sufficient funds to pay the cost of completion of the Work less the bala nce of the Agreement price, Redlands Regular Meeting of 02-20-24
519 of 923
6 I:\cmo\Agreements\Tryco General Engineering Public Work Contract FY23-0027.docx-ms

but not exceeding, including other costs and damages for which Surety may be liable hereunder, the amount set forth above. The term “balance of the Agreement price,” as used in this paragraph, shall mean the total amount payable to the Principal by the City under the Agreement and any modifications thereto, less the amount previously properly paid by the City to the Principal.

Surety expressly agrees that the City may reject any contractor or subcontractor which may be proposed by Surety in fulfillment of its obligations in the event of default by the Principal.

Surety shall not utilize the Principal in completing the Work nor shall Surety accept a bid from the Principal for completion of the Work if the City, when declaring the Principal in default, notifies Surety of the City’s objection to the Principal’s further participation in the completion of the Work.

No right of action shall accrue on the bond to or for the use of any person or corporation other than the City named herein or the successors or assigns of the City. Any suit under this bon d must be instituted within the applicable statute of limitations period.

The said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Agreement or to the work to be performed thereunder or the Specifications accompanying the same shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Agreement or to the work or to the specifications.

No final settlement between the Ci ty and the Principal shall abridge the right of any beneficiary hereunder whose claim may be unsatisfied.

The Principal and Surety agree tha t if the City is required to engage the services of any attorney in con nection with the enforcement of this bond, each shall pay the City’ s reasonable attorneys’ fees incurred, with or without suit, in addition to the above sum.

In witness whereof, this instrument has been duly executed by the Principal and Surety above named, on , 2024.

(SEAL) (SEAL)

(Contractor) (Surety)
BY:
(Signature) (Signature)

Address:___________________________________
__________________________________________
(Seal and Nota rial Acknowledg ment of
Surety)
Telephone ( )___________________________

Redlands Regular Meeting of 02-20-24
520 of 923
7 I:\cmo\Agreements\Tryco General Engineering Public Work Contract FY23-0027.docx-ms

LABOR AND MATERIAL BOND

Whereas, the City Council of the City of Redlands, State of California , and Tryco General Engineering (hereinafter designa ted as “Principal”) have enter ed into an agreement (the “Agreement”) whereby Principal a grees to install and complete certain designated public improvements (the “Work”), which said agreement, dated February 20, 2024, and identified as 2023 Citywide Sidewalk and ADA Ramp Replacement Project, Project No. 400025 is hereby referred to and made a part hereof; and

Whereas, under the terms of the Agreement, Principal is required before commen cing the performance of the Work, to file a good and sufficient Labor and Material bond with the City of Redlands to secure the claims to which reference is made in Title 3 (commencing with Section 9550) of Part 6 of Division 4 of the Civil Code of the State of California.

Now, therefore, said Principal and the undersigned as corporate surety, are held firmly bound unto the City and all contractors, subcontractors, laborers, material men and other persons employed in the performance of the Agreement and referred to in the aforesaid Code of Civil Procedure in the sum of one million dollars ($1,000,000) for materials furnished or labor thereon of any kind , or for amounts due under the Unemployment Insurance Act with respect to such work or labor, that said surety will pay the s ame in an amount not exceeding the amount hereinabove set forth, and also in case suit is brought upo n this bond, will pay, in addi tion to the face amount thereo f, costs and reasonable expenses and fees, including reasonable attorneys’ fee s, incurred by th e City in successfully enforcing such obligation, to be awarded and fixed by the court, and to be taxed as costs and to be included in the judgment therein rendered.

It is hereby expressly stipulated and agreed that this bond shall insure to the benefit of any and all persons, companies and corporations entitled to file claims under Title 3 (commencing w ith Section 9550) of Part 6 of Division 4 of the Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this bond.

Should the condition of this bond be fully performed, then this obligation sh all become null and void, otherwise it shall be and remain in full force and effect.

The surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Agreement or the specifications accompanying the same shall in any manner af fect it s obligations on this b ond, and it does hereby waive notice of any such change, extension of time, alteration or addition.

In witness whereof, this instrument has been duly executed by the Principal and surety above named, on _______________________, 2024.

(SEAL) (SEAL)

(Contractor) (Surety)
BY:
(Signature) (Signature)
Address:_____________________________
(Seal and Notarial Acknowledgement of Surety) ____________________________________ Telephone: ( )___________________

Redlands Regular Meeting of 02-20-24
521 of 923
Redlands Regular Meeting of 02-20-24
522 of 923
ATTACHMENT "C"
PROJECT NO. 400025 BID DATE: 10-Jan-2024
2023 Citywide Sidewalk and ADA Ramp Replacement Project EST. START DATE: 4-Mar-2024 Unit Price Item Price Unit Price Item Price Unit Price Item Price 1 Mobilization (Maximum 5% of total bid price) 1 LS $28,000.00 $28,000.00 $45,000.00 $45,000.00 $35,000.00 $35,000.00 2 Traffic and Pedestrian Control 1 LS $8,000.00 $8,000.00 $6,000.00 $6,000.00 $15,000.00 $15,000.00 3 New 4" Thick PCC Sidewalk 14,325 SF $8.00 $114,600.00 $10.64 $152,418.00 $7.50 $107,437.50 4 New 6" Thick PCC Sidewalk 180 SF $15.00 $2,700.00 $30.00 $5,400.00 $9.50 $1,710.00 5 New 6" Thick PCC Driveway Approach 300 SF $12.00 $3,600.00 $15.00 $4,500.00 $12.00 $3,600.00 6 Remove and Replace 4" Thick PCC Sidewalk 56,475 SF $10.00 $564,750.00 $9.46 $534,253.50 $10.25 $578,868.75 7 Remove and Replace 6" Thick PCC Sidewalk 2,502 SF $11.00 $27,522.00 $12.50 $31,275.00 $12.25 $30,649.50 8 Remove and Replace 6" Thick PCC Driveway 4,027 SF $12.00 $48,324.00 $15.50 $62,418.50 $16.00 $64,432.00 9 Remove and Replace ADA Accessible Curb Ramp 47 EA $4,000.00 $188,000.00 $4,800.00 $225,600.00 $5,300.00 $249,100.00 10 Demobilization 1 LS $1,000.00 $1,000.00 $9,500.00 $9,500.00 $10,000.00 $10,000.00 Last Minute Additions/Deductions $0.00 $0.00 $0.00
Total Bid Price
License Status
Sub's License Status
Bid Bond Company
Submitted Entire Bid Package
Submitted Sub's Qualification Statement
DIR Status
Error in Bid
$1,095,797.75$986,496.00
NoNo
Active
N/A
The Gray Casualty & Surety Co
Active
N/A
Corepointe Insurance Company
$1,076,365.00

CITY OF REDLANDS

MUNICIPAL UTILITIES & ENGINEERING DEPARTMENT

BID ANALYSIS
Item
No.

Towo Enterprise Inc.Bid Item Quantity Unit
Tryco General
Engineering TTS Engineering Inc.

N/A N/A
Active Active
No
Active
No
Active
N/A
Travelers Casualty and Surety
Yes
N/A
Low Bidders #1, #2 and #3
Sheet 1 of 5
Redlands Regular Meeting of 02-20-24
523 of 923
ATTACHMENT "C"
PROJECT NO. 400025 BID DATE: 10-Jan-2024
2023 Citywide Sidewalk and ADA Ramp Replacement Project EST. START DATE: 4-Mar-2024 Unit Price Item Price Unit Price Item Price Unit Price Item Price 1 Mobilization (Maximum 5% of total bid price) 1 LS $52,704.00 $52,704.00 $65,000.00 $65,000.00 $65,000.00 $65,000.00 2 Traffic and Pedestrian Control 1 LS $25,000.00 $25,000.00 $45,000.00 $45,000.00 $40,000.00 $40,000.00 3 New 4" Thick PCC Sidewalk 14,325 SF $9.40 $134,655.00 $8.00 $114,600.00 $11.54 $165,310.50 4 New 6" Thick PCC Sidewalk 180 SF $8.40 $1,512.00 $10.00 $1,800.00 $14.00 $2,520.00 5 New 6" Thick PCC Driveway Approach 300 SF $8.40 $2,520.00 $13.00 $3,900.00 $17.00 $5,100.00 6 Remove and Replace 4" Thick PCC Sidewalk 56,475 SF $9.40 $530,865.00 $12.00 $677,700.00 $16.00 $903,600.00 7 Remove and Replace 6" Thick PCC Sidewalk 2,502 SF $20.00 $50,040.00 $16.00 $40,032.00 $18.50 $46,287.00 8 Remove and Replace 6" Thick PCC Driveway 4,027 SF $15.00 $60,405.00 $30.00 $120,810.00 $21.50 $86,580.50 9 Remove and Replace ADA Accessible Curb Ramp 47 EA $4,050.00 $190,350.00 $6,500.00 $305,500.00 $2,000.00 $94,000.00 10 Demobilization 1 LS $50,000.00 $50,000.00 $10,000.00 $10,000.00 $15,000.00 $15,000.00 Last Minute Additions/Deductions $0.00 $0.00 $0.00
Total Bid Price
*Arithmetic Error
$1,098,051.00 $1,384,342.00 $1,423,398.00

CITY OF REDLANDS

MUNICIPAL UTILITIES & ENGINEERING DEPARTMENT

BID ANALYSIS
Item
No. Bid Item Quantity Unit
Splice Construction Co.,
Inc. Martinez Concrete Inc. OrangeBlue General
Contractors
Low Bidders #4, #5 and #6
Sheet 2 of 5
Redlands Regular Meeting of 02-20-24
524 of 923
ATTACHMENT "C"
PROJECT NO. 400025 BID DATE: 10-Jan-2024
2023 Citywide Sidewalk and ADA Ramp Replacement Project EST. START DATE: 4-Mar-2024 Unit Price Item Price Unit Price Item Price Unit Price Item Price 1 Mobilization (Maximum 5% of total bid price) 1 LS $30,000.00 $30,000.00 $73,000.00 $73,000.00 $80,000.00 $80,000.00 2 Traffic and Pedestrian Control 1 LS $45,000.00 $45,000.00 $48,000.00 $48,000.00 $50,000.00 $50,000.00 3 New 4" Thick PCC Sidewalk 14,325 SF $14.00 $200,550.00 $11.00 $157,575.00 $12.00 $171,900.00 4 New 6" Thick PCC Sidewalk 180 SF $28.00 $5,040.00 $25.00 $4,500.00 $14.00 $2,520.00 5 New 6" Thick PCC Driveway Approach 300 SF $32.00 $9,600.00 $20.00 $6,000.00 $14.00 $4,200.00 6 Remove and Replace 4" Thick PCC Sidewalk 56,475 SF $13.00 $734,175.00 $16.00 $903,600.00 $16.00 $903,600.00 7 Remove and Replace 6" Thick PCC Sidewalk 2,502 SF $12.00 $30,024.00 $18.00 $45,036.00 $18.00 $45,036.00 8 Remove and Replace 6" Thick PCC Driveway 4,027 SF $18.00 $72,486.00 $20.00 $80,540.00 $19.00 $76,513.00 9 Remove and Replace ADA Accessible Curb Ramp 47 EA $7,500.00 $352,500.00 $4,800.00 $225,600.00 $5,500.00 $258,500.00 10 Demobilization 1 LS $30,000.00 $30,000.00 $100.00 $100.00 $50,000.00 $50,000.00 Last Minute Additions/Deductions $0.00 $0.00 $0.00
Total Bid Price
*Arithmetic Error
$1,509,375.00 $1,543,951.00 $1,642,269.00

CITY OF REDLANDS

MUNICIPAL UTILITIES & ENGINEERING DEPARTMENT

BID ANALYSIS
Item
No. Bid Item Quantity Unit
CT&T Concrete Paving
Inc. Aneen Construction, Inc. Three Peaks Corp.

Low Bidders #7, #8 and #9
Sheet 3 of 5
Redlands Regular Meeting of 02-20-24
525 of 923
ATTACHMENT "C"
PROJECT NO. 400025 BID DATE: 10-Jan-2024
2023 Citywide Sidewalk and ADA Ramp Replacement Project EST. START DATE: 4-Mar-2024 Unit Price Item Price Unit Price Item Price
1 Mobilization (Maximum 5% of total bid price) 1 LS $54,102.00 $54,102.00 $54,500.00 $54,500.00 $111,000.00 $111,000.00 2 Traffic and Pedestrian Control 1 LS $333,000.00 $333,000.00 $163,000.00 $163,000.00 $80,150.00 $80,150.00 3 New 4" Thick PCC Sidewalk 14,325 SF $11.00 $157,575.00 $12.00 $171,900.00 $16.00 $229,200.00 4 New 6" Thick PCC Sidewalk 180 SF $22.00 $3,960.00 $25.00 $4,500.00 $46.00 $8,280.00 5 New 6" Thick PCC Driveway Approach 300 SF $22.00 $6,600.00 $36.00 $10,800.00 $29.00 $8,700.00 6 Remove and Replace 4" Thick PCC Sidewalk 56,475 SF $11.00 $621,225.00 $13.00 $734,175.00 $17.00 $960,075.00 7 Remove and Replace 6" Thick PCC Sidewalk 2,502 SF $22.00 $55,044.00 $27.00 $67,554.00 $26.00 $65,052.00 8 Remove and Replace 6" Thick PCC Driveway 4,027 SF $22.00 $88,594.00 $33.00 $132,891.00 $28.00 $112,756.00 9 Remove and Replace ADA Accessible Curb Ramp 47 EA $7,700.00 $361,900.00 $11,500.00 $540,500.00 $12,885.00 $605,595.00 10 Demobilization 1 LS $11,000.00 $11,000.00 $3,700.00 $3,700.00 $45,760.00 $45,760.00 Last Minute Additions/Deductions $0.00 $0.00 $0.00
Total Bid Price $1,693,000.00 $1,883,520.00

CITY OF REDLANDS

MUNICIPAL UTILITIES & ENGINEERING DEPARTMENT

BID ANALYSIS
Item
No. Bid Item Quantity Unit
Onyx Paving Company,
Inc.

Gentry General
Engineering, Inc.

EBS General
Engineering, Inc.
$2,226,568.00
Low Bidders #10, #11, and #12
Sheet 4 of 5
Redlands Regular Meeting of 02-20-24
526 of 923
ATTACHMENT "C"
PROJECT NO. 400025 BID DATE: 10-Jan-2024
2023 Citywide Sidewalk and ADA Ramp Replacement Project EST. START DATE: 4-Mar-2024 Unit Price Item Price
1 Mobilization (Maximum 5% of total bid price) 1 LS $120,765.00 $120,765.00 2 Traffic and Pedestrian Control 1 LS $108,000.00 $108,000.00 3 New 4" Thick PCC Sidewalk 14,325 SF $25.56 $366,147.00 4 New 6" Thick PCC Sidewalk 180 SF $112.90 $20,322.00
5 New 6" Thick PCC Driveway Approach 300 SF $85.35 $25,605.00 6 Remove and Replace 4" Thick PCC Sidewalk 56,475 SF $17.10 $965,722.50 7 Remove and Replace 6" Thick PCC Sidewalk 2,502 SF $35.59 $89,046.18 8 Remove and Replace 6" Thick PCC Driveway 4,027 SF $38.50 $155,039.50 9 Remove and Replace ADA Accessible Curb Ramp 47 EA $11,000.00 $517,000.00 10 Demobilization 1 LS $110,000.00 $110,000.00
Last Minute Additions/Deductions $0.00
Total Bid Price $2,477,647.18 $0.00 $0.00

CITY OF REDLANDS

MUNICIPAL UTILITIES & ENGINEERING DEPARTMENT

BID ANALYSIS
Item
No. Bid Item Quantity Unit KNC Construction Inc.

Low Bidder #13
Sheet 5 of 5
Redlands Regular Meeting of 02-20-24
527 of 923

OPAL AVE

JUDSON ST
N 6TH ST

BARTON RD

E PALM AVE

W OLIVE AVE

E CITRUS AVE

W FERN AVE

E SUNSET DR

W COLTON AVE

GARDEN ST

CAJON ST

E LUGONIA AVE

TENNESSEE ST
5TH AVE

OPAL AVE

TEXAS ST

JUDSON ST

E COLTON AVE

N CHURCH ST

N WABASH AVE
FORD
ST

E LUGONIA AVE

ALESSANDRO
RD

E CITRUS AVE

N DEARBORN
ST
S
W
A
BASH
AVE

ELIZABETH ST

W PIONEER AVE E PIONEER AVE

ORANGE ST

W SUNSET DR

E REDLANDS BLVD
0 970 1,940 2,910 3,880
Feet
2023 Citywide Sidewalk and
ADA Ramp Repair Project
Location Map
I
Legend: Area A
Area B
Area C
Area D
Area E
Area F
Redlands Regular Meeting of 02-20-24
528 of 923

CITY OF REDLANDS

MUNICIPAL UTILITIES &

ENGINEERING DEPARTMENT

Bid Proposal, Contract Documents and Specifications

For

2023 Citywide Sidewalk and ADA Ramp
Replacement Project
Project No. 400025

December 2023
Redlands Regular Meeting of 02-20-24
529 of 923

Redlands Regular Meeting of 02-20-24
530 of 923

CITY OF REDLANDS

MUNICIPAL UTILITIES & ENGINEERING DEPARTMENT

Bid Proposal, Contract Documents and Specifications

for

2023 Citywide Sidewalk and ADA Ramp Replacement Project Project No. 400025

For use in conjunction with specifications entitled: “Standard Specifications for Public Works Construction (Greenbook)” 2021 Edition; “Standard Plans for Public Works Construction” 20 21 Edition; Municipal Utilities and Engineering Department’s Water Systems Standard Specifications and Sanitary Sewer System Standard Specifications, latest editions; and General Permit Conditions and Trench Specifications.

City Council:

Eddie Tejeda, Mayor
Paul T. Barich, Mayor Pro Tem
Denise Davis, Councilmember
Jenna Guzman-Lowery, Councilmember
Mario Saucedo, Councilmember

City Clerk:

Jeanne Donaldson, City Clerk

City Staff:

Charles M. Duggan Jr., City Manager

December 2023
Redlands Regular Meeting of 02-20-24
531 of 923

THIS PAGE INTENTIONALLY LEFT BLANK
Redlands Regular Meeting of 02-20-24
532 of 923

TOC 1
2023 Citywide Sidewalk and ADA Ramp Replacement Project Project No. 400025

TABLE OF CONTENTS
(XX) REFLECTS PAGE IDENTIFICATION FOOTER ABBREVIATION

NOTICE INVITING SEALED PROPOSALS (NIB)

BID DOCUMENTS (BD)
INSTRUCTIONS TO BIDDERS .......................................................................................... 1 PROPOSAL ...................................................................................................................... 10 BID CERTIFICATION ........................................................................................................ 13 BID BOND ...................................................................................................................... 14 NON-COLLUSION AFFIDAVIT ...................................................................................... 15 STATEMENT BY BIDDER ............................................................................................... 16 OFFICERS OF CORPORATION (Members of Firm) ....................................................... 16 SUB-CONTRACTORS LIST ............................................................................................. 17 QUALIFICATION AND EXPERIENCE STATEMENT .................................................. 18 GENERAL INFORMATION ............................................................................................. 19

CONTRACT DOCUMENTS (CD)
PUBLIC WORKS CONSTRUCTION CONTRACT ........................................................... 2

GENERAL CONDITIONS (GC)
SECTION 1 – GENERAL, TERMS, DEFINITIONS, ABBREVIATIONS, UNITS OF MEASURE, AND SYMBOLS ...................................................................... 1 SECTION 2 - SCOPE OF THE WORK ............................................................................... 2 SECTION 3 - CONTROL OF THE WORK ......................................................................... 3 SECTION 4 - CONTROL OF MATERIALS ....................................................................... 8 SECTION 5 – LEGAL RELATIONS AND RESPONSIBILITIES ..................................... 8 SECTION 6 – PROSECUTION AND PROGRESS OF THE WORK .............................. 30 SECTION 7 - MEASUREMENT AND PAYMENT ......................................................... 32 SECTION 8 - FACILITIES FOR AGENCY PERSONNEL .............................................. 33 SECTION 9 - ASSIGNMENT OF UNFAIR BUSINESS PRACTICES CLAIMS ........... 33 SECTION 10 - TRENCHING AND EXCAVATION ........................................................ 34 SECTION 11 - REMOVAL, RELOCATION OR PROTECTION OF EXISTING UTILITIES ................................................................................................... 34 SECTION 200 - ROCK MATERIALS ............................................................................... 35 SECTION 201 - CONCRETE, MORTAR AND RELATED MATERIALS ..................... 36 SECTION 203 - BITUMINOUS MATERIALS ................................................................. 36 SECTION 206 - MISCELLANEOUS METAL ITEMS ..................................................... 38 Redlands Regular Meeting of 02-20-24
533 of 923

TOC 2
SECTION 207 – GRAVITY PIPE ...................................................................................... 38 SECTION 211 - MATERIAL TESTS ................................................................................ 38 SECTION 214 - TRAFFIC STRIPING, CURB AND PAVEMENT MARKINGS, AND PAVEMENT MARKERS ........................................................................... 39 SECTION 300 - EARTHWORK ........................................................................................ 39 SECTION 301 - TREATED SOIL, SUBGRADE PREPARATION AND PLACEMENT OF BASE MATERIALS ............................................................................. 43 SECTION 302 - ROADWAY SURFACING ..................................................................... 49 SECTION 303 - CONCRETE AND MASONRY CONSTRUCTION .............................. 59 SECTION 304 - METAL FABRICATION AND CONSTRUCTION .............................. 62 SECTION 314 - TRAFFIC STRIPING, CURB AND PAVEMENT MARKINGS, AND PAVEMENT MARKERS ........................................................................... 62

GENERAL REQUIREMENTS
SECTION 01110 COORDINATION OF WORK
SECTION 01112 DESCRIPTION OF WORK
SECTION 01200 MEASUREMENT AND PAYMENT
SECTION 01251 CHANGE ORDER REQUESTS
SECTION 01254 CHANGE ORDERS
SECTION 01298 SCHEDULE OF VALUES
SECTION 01321 CONSTRUCTION SCHEDULE
SECTION 01322 CONSTRUCTION PROGRESS PHOTOGRAPHY
SECTION 01323 CONSTRUCTION STATUS REPORTS
SECTION 01330 SUBMITTALS
SECTION 01571 STORMWATER POLLUTION PREVENTION PLAN
SECTION 01581 CONSTRUCTION INFORMATION SIGNS
SECTION 01721 MOBILIZATION
SECTION 01722 SURVEYING
SECTION 01732 POTHOLING
SECTION 01740 DEMOBILIZATION

TECHNICAL SPECIFICATIONS
SECTION 02222 PROTECTING EXISTING UNDERGROUND UTILITIES

APPENDIX

APPENDIX A CHECKLIST OF LABOR LAW REQUIREMENTS

APPENDIX B CITY OF REDLANDS WORKDAY CONSTRUCTION SCHEDULE

AND SCHOOL SCHEDULE

APPENDIX C CITY OF REDLANDS STANDARD DRAWINGS

APPENDIX D WORK AREA MAPS AND QUANTITIES
Redlands Regular Meeting of 02-20-24
534 of 923

THIS PAGE INTENTIONALLY LEFT BLANK
Redlands Regular Meeting of 02-20-24
535 of 923
Redlands Regular Meeting of 02-20-24
536 of 923
Redlands Regular Meeting of 02-20-24
537 of 923

BID DOCUMENTS
(BD)
Redlands Regular Meeting of 02-20-24
538 of 923

THIS PAGE INTENTIONALLY LEFT BLANK
Redlands Regular Meeting of 02-20-24
539 of 923

BD 1

INSTRUCTIONS TO BIDDERS
For
2023 Citywide Sidewalk and ADA Ramp Replacement Project Project No. 400025

Bids to receive consideration shall be made in accordance with the following instructions:

1. PROPOSALS:

a. Bids shall be made upon the form of proposal furnished by the City. All Bids shall be properly executed with all items filled in; the signatures of all persons signing shall be in longhand. If the unit price and the total amount named by a Bidder for any item are not in agreement, the unit price shall be considered as representing the Bidder's intention, and the totals may be corrected by the Engineer to conform thereto. If the sum of the individual bid item’s and the total amount named by a Bidder are not in agreement, the sum of the bid item’s shall be considered as representing the Bidder’s intention, and the totals may be corrected by the Engineer to conform thereto. If the total price written in words and the total price written in figures are not in agreement, then the total price written in words will be considered as representing the Bidder’s intention, and the totals will be corrected by the Engineer to conform thereto.

b. Proposals may be rejected if they show any alterations of form, additions not called for, conditional or alternative bids, incomplete Bids, erasures, or irregularities of any kind.

Mistakes shall be lined through and the correct amount written above and i nitialed by the authorized agent of the Bidder.

c. Bids shall be accompanied by a cashier's or a certified check or Bidder's admitted corporate surety bond, in an amount not less tha n ten percent (10%) of the bid, made payable to the City of Redlands. Said check or bond shall be given as a guarantee that the Bidder will enter into a contract if awarded the work. In the case of refusal or failure to enter into said Contract, within fourteen (14) days after Notice of Award by the City in writing, the security shall be applied by the City to the differen ce between such bid and next lowest acceptable bid and surplus, if any, shall be returned to Bidder if cash or check is used, or to Surety if bid bond is used.

d. Before submitting a bid, Bidders shall carefully examine the Plans; read the Specifications; read all other Contract documents; shall visit the site of the work; shall fully inform themselves as to all existing conditions and limitations; and include in the bid a sum to cover the cost of all items included in the Contract. No allowance will be made due to lack of examination or knowledge. The submission of a bid shall be conclusive evidence that the bidder has investigated and is satisfied as to the conditions to be encountered as to character, quality and scope of work to be performed; the quantities of materials to be furnished; and as to the requirements of the Bid Proposal, plans and specifications.

Redlands Regular Meeting of 02-20-24
540 of 923

BD 2
e. Pursuant to CA Labor Code Section 1770 et seq., the successful bidder shall pay not less than the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations. Copies of such prevailing rate of per diem wages are available at http://www.dir.ca.gov/OPRL/PWD/. Copies of the prevailing wage determination are also on file at the City of Redlands and shall be made available to any interested party upon request.

f. The bid must be submitted on or before the date and time specified in the Notice Inviting Sealed Proposals (Bids). The bid shall be submitted in a sealed envelope marked in the lower left corner as follows:

BID FOR: 2023 Citywide Sidewalk and ADA Ramp
Replacement Project,
Project No. 400025

g. Bids will be opened and publicly read aloud at the time set in the Notice Inviting Sealed Proposals (Bids), in the Office of the City Clerk, Civic Center, 35 Cajon Street, Suite 4, Redlands, California.

2. AGREEMENT AND BONDS:

The form of Contract which the successful Bidder, as Contractor, will be required to execute is included in the Contract Documents (CD) of these specifications and should be carefully examined by the Bidder. The Agreement, admitted Corporate Surety Bonds and other documents to be executed by the Contractor shall be executed in original-duplicates stamped according to law, one of which original -duplicates shall be filed with the City Clerk of the City of Redlands. The successful Bidder, simultaneously with the execution of the Agreement, will be required to furnish a faithful performance bond and a labor and material bond, each in an amount equal to one hundred percent (100%) of the Contract price. Said bonds shall provide that if the Contractor or their Subcontractor fails to pay for any materials, provision, provender or other supplies or items used in, upon, for or about the performance of the work contracted to be done, or for any work of labor thereon of any kind, or for amounts due under the Unemploym ent Insurance Act or Workman's Compensation, with respect to such work or labor, that the surety or sureties will pay for the same. The amount shall not exceed the sum specified in the bond, and also, in case suit is brought upon the bond, a reasonable attorney's fee to be fixed by the court. All bonds shall be secured from surety companies satisfactory to the City of Redlands and whose name is on file with the County Clerk of San Bernardino County, as an approved and financially sound surety company authorized to transact business in this state.

3. WITHDRAWAL OF BIDS:

a. Any Bidder may withdraw his Bid, only by written request, at any time prior to the scheduled time for Bid Opening.

b. No Bidder may withdraw his Bid for a period of sixty (60) days after the time of Bid Opening except as allowed by the California Public Contract Code.

Redlands Regular Meeting of 02-20-24
541 of 923

BD 3

4. INSURANCE AND HOLD HARMLESS REQUIREMENTS:

Before entering into a Contract, the Bidder to whom the Contract has been awarded shall furnish satisfactory evidence that they have secured all required insurance from a responsible insurance company authorized to do business in California and satisfactory to the City, and such insurance shall be maintained in full force and effect at the Contractor's own expense during the life of the Contract. Contractor shall furnish the City with the customary Certificates of Insurance for all required insurance listed below. General Liability Insurance shall name the City and the Consultant, as an additional insured and shall be primary and non-contributing to any insurance or self -insurance maintained by the City. All liability insurance policies shall bear an endorsement or shall have attached a rider whereby it is provided that, in the event of expiration or proposed cancellation of such policies for any reason whatsoever, the City shall be notified by registered mail, return receipt requested, giving sufficient time before the date thereof to comply with any applicable law or statute, but in no event less than forty five (45) days before expiration or cancellation is effective.

The coverage shall provide the following minimum limits based on the type of work proposed under this Contract. The Contractor shall determine if the proposed work requires Tier 1 or Tier 2 Insurance Requirements as follows:

CONTRACTED OPERATIONS DESIGNATED AS TIER 1
Air Conditioning (HVAC)
Systems (installation)
Electric Light or Power Line
Construction Pipeline Construction
Airport Runways (paving,
repaving, etc.) Elevator Work Roofing
Blasting Operations Excavation Sandblasting
Bridge or Elevated Highway
Construction
Fire Suppression Systems
(installation)
Sewer and Water Main
Construction
Buildings Structural Work
(including elevators)
Gas Mains or Connections
Construction Sign Erection (streets)
Building Structure (raising or
moving) Geophysical Exploration Solar Energy
Cable Installation in Conduits
and Conduit Construction
(streets)
Grading of Land Street Cleaning
Caisson or Cofferdam Work Hazardous Materials
Contractors Street or Road Construction
Dam or Reservoir Construction Irrigation or Drainage
Construction
Tank Construction, Installation,
Erection or Repair
Demolition (structures) Landscape Construction (street
or street medians)
Telephone or Cable Line
Construction
Drilling Painting (exterior greater than
single story)
Tree Pruning, Dusting,
Spraying or Removal
Redlands Regular Meeting of 02-20-24
542 of 923

BD 4
TIER 1 DESIGNATED INSURANCE REQUIREMENTS
a. Commercial General Liability
➢ $1 Million Per Occurrence/ $2 Million Aggregate
▪ City listed as an Additional Insured on the coverage
▪ Coverage is primary and non-contributory
▪ If scope of work is within 50 feet of any railroad, endorsement citing inclusion of liability associated with this work is required
▪ If any policy forms of endorsements are cited to grant extension of coverage, they must be included with the Certificate of Insurance submission

b. Business Auto Liability
➢ $1 Million Combined Single Limit
▪ City listed as an Additional Insured on the coverage
▪ Must include liability arising from all owned, leased, hired, and non-owned autos ▪ If any policy forms of endorsements are cited to grant extension of coverage, they must be included with the Certificate of Insurance submission ➢ If Contractor or its subcontractors or suppliers haul hazardous material (including, without limitation, waste), Auto Liability insurance must be applicable to all hazardous waste hauling vehicles, and include MCS 90 and CA9948 Endorsements.

c. Commercial Umbrella/ Excess Liability
➢ $5 Million Per Occurrence/ Aggregate
▪ City listed as an Additional Insured on the coverage
▪ Coverage is primary and non-contributory
▪ If any policy forms of endorsements are cited to grant extension of coverage, they must be included with the Certificate of Insurance submission

d. Workers Compensation
➢ $1 Million Per Occurrence for Bodily Injury by Accident ➢ $1 Million Each Employee for Bodily Injury by Disease ➢ $1 Million Policy Limit for Bodily Injury by Accident ▪ Waiver of Subrogation in favor of City
▪ If any policy forms of endorsements are cited to grant extension of coverage, they must be included with the Certificate of Insurance submission

e. Pollution Policy (Hazardous Materials) [If Applicable] ➢ Required of Projects that involve Demolition and/or Excavation Activities ➢ $1 Million Per Occurrence/ $2 Million Aggregate
➢ City listed as an Additional Insured on the coverage

Redlands Regular Meeting of 02-20-24
543 of 923

BD 5

TIER 2 DESIGNATED INSURANCE REQUIREMENTS
a. Commercial General Liability
➢ $1 Million Per Occurrence/ $2 Million Aggregate
▪ City listed as an Additional Insured on the coverage
▪ Coverage is primary and non-contributory
▪ If scope of work is within 50 feet of any railroad, endorsement citing inclusion of liability associated with this work is required
▪ If any policy forms of endorsements are cited to grant extension of coverage, they must be included with the Certificate of Insurance submission

c. Workers Compensation
➢ $1 Million Per Occurrence for Bodily Injury by Accident ➢ $1 Million Each Employee for Bodily Injury by Disease ➢ $1 Million Policy Limit for Bodily Injury by Accident ▪ Waiver of Subrogation in favor of City
▪ If any policy forms of endorsements are cited to grant extension of coverage, they must be included with the Certificate of Insurance submission

CONTRACTED OPERATIONS DESIGNATED AS TIER 2
Air Conditioning (HVAC)
Systems (service and repair) Carpentry (building interiors) Fire Suppression Systems (service and repair)
Alarms and Alarm Systems Communications Equipment
Installation (interior) Landscape Construction
Building Interior Work (service,
repair and non-structural
remodeling)
Driveway, Parking Area or
Sidewalk (paving or repaving) Painting (exterior)
Cable Installation in Conduits
(buildings) Fence Erection All Other Job Types including Vendors
Redlands Regular Meeting of 02-20-24
544 of 923

BD 6
Contractor expressly waives all rights to subrogation against the City, its officers, employees and volunteers for losses arising from work performed by Contractor for City by expressly waiving Contractor’s immunity for injuries to Contractor’s employees and agrees that the obligation to indemnify, defend and hold harmless provided for in this Agreement extend to any claim brought by or on behalf of any employee of Contractor. This waiver is mutually negotiated by the parties. This shall not apply to any damage resulting from the sole negligence of City, its agents and employees. To the extent any of the damages referenced herein were caused by or resulted from the concurrent negligence of City, its agents or employees, the obligations provided herein to indemnify, defend and hold harmless are valid and enforceable only to the extent of the negligence of contractor, its officers, agents and employees.

Subcontractors. The prime contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements from each subcontractor.

The Contractor shall not assign or sublet the contract, in whole or in part, without the written consent of the City, nor shall the contractor assign any monies due to, or to become due to, Contractor hereunder without prior written consent of the City.

The Contractor shall be fully responsible to the City for the acts and omissions of the subcontractor and persons either directly or indirectly employed by the Contractor. Consent to subcontracting part of the work shall, in no way, release the Contractor from responsibility for performance of the work, and Contractor will be held, in all respects, accountable for the same as if no consent had been given. The Contractor shall give personal attention to this work which is sublet. Nothing contained in the contract documents shall create any contractual relation between any subcontractor and the City.

Hold Harmless and Indemnification. Contractor shall indemnify, hold harmless and defend City and its elected officials, agents and employees and the Consultant from and against any and all claims, losses or liability, including attorney’s fees, arising from injury or death to persons or damage to property occasioned by any act, omission or failure to act of Contractor, its subcontractors, and any officers, agents and employees in performing the work required by this Agreement. Contractor’s obligations under this provision shall not be limited in any way by any terms of this Agreement, or the insurance limits.

5. LICENSES AND PERMITS:

No bid will be accepted from a Contractor who is not licensed in accordance with the law under the provisions of Division III, Chapter 9 of the Business and Professions Code of the State of California.

The Contractor shall, at the time of bid opening, possess a valid "Class A" Contractor's license, and provide its California State Contractor’s License number to the City.

All subcontractors listed at the time of bid opening shall possess a valid Contractor’s license for the work in which they are specified to complete within the Bid Submittal Package.

The Contractor shall, prior to Notice to Proceed, procure all other permits and licenses as stipulated in the GENERAL CONDITIONS.

Redlands Regular Meeting of 02-20-24
545 of 923

BD 7
In addition, no contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015 or awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.

Contractors shall submit proof of registration status with their bid submission to the City of Redlands. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

6. SUBSTITUTION OF SECURITIES:

In accordance with applicable provisions of State law, the Contractor will be permitted to substitute qualified securities in lieu of retention of withheld progress payments by the Owner.

7. SUBCONTRACTORS:

Pursuant to Section 4105 of the C alifornia Public Contract Code, t he bidder may not circumvent the requirement to list subcontractors by the device of listing one subcontractor, who in turn sublets portions constituting a majority of the work covered by the contract.

A. Pursuant to California Government Code section 4106, subcontractors who will perform work or labor or render services in an amount in excess of one-half of one percent of the Contractor’s total bid shall be set forth in a list of subcontractors within the bid documents. Such list shall be accompanied by an experienced statement with pertinent information regarding similar projects and other evidence of qualifications for each such subcontractor, supplier, individual, or entity if requested by City. If City or engineer, after doing an investigation, has reasonable objection to any proposed subcontractor, supplier, individual, or entity, City may, before the notice of award is given, request the apparent successful bidder to submit a substitute, without an increase in the bid.

B. If the apparent successful bidder declines to make any such substitution, City may award the contract to the next lowest bidder that proposes to use acceptable subcontractors, suppliers, individuals, or entities declining to make the request and substitutions will not constitute grounds for forfeiture of the bid security of any bidder. Any subcontractor, supplier, individual or entity so listed and against which City makes no written objection prior to the giving of the notice of award will be deemed acceptable by City subject to verification of such assessments after the effective date of the agreement as provided herein.

8. NON DEBARRED CONTRACTORS AND SUBCONTRACTORS

The Contractor and all of its subcontractors shall, at the time of bid opening and for performance of this public works contract, be non-debarred contractors and not be ineligible Contractors pursuant to Public Contract Code section 6109 and Labor Code sections 1777.1 and 1777.7.

9. LABOR LAW REQUIREMENTS

Prior to the start of construction, the Contractor and each subcontractor shall submit to the Redlands Regular Meeting of 02-20-24
546 of 923

BD 8
City an executed Checklist of Labor Law Requirements, included within Appendix A, certifying that each Contractor and Subcontractor will comply with the foregoing Labor Law requirements; and fully understands that failure to comply with these requirements will subject it to the penalties cited herein.

By submitting a bid, the prime contractor and subcontractors involved in this project assure that they intend to comply with the labor law requirements noted within Appendix A, fully understanding that failure to comply may subject them to penalties as noted.

10. BID PROTEST PROCEDURES

Any bid protest must be in writing and received by the City Clerk’s Office at 35 Cajon Street, Suite 4, Redlands, CA 92373, before 5:00 p.m. no later than two working days following the bid opening (the “Bid Protest Deadline”) and must comply with the following requirements:

10.1 General. Only a bidder who has actually submitted a Bid Proposal is eligible to submit a bid protest against another bidder. Subcontractors are not eligible to submit bid protests. A bidder may not rely on the bid protest submitted by another bidder, but must timely pursue its own protest. If required by City, the protesting bidder must submit a non- refundable fee in the amount specified by City, based upon City’s reasonable costs to administer the bid protest. Any such fee must be submitted to City no later than the Bid Protest Deadline, unless otherwise specified. For purposes of this Section, a “working day” means a day that City is open for normal business, and excludes weekends and holidays as observed by the City.

10.2 Protest Contents. The bid protest must contain a complete statement of the basis for the protest and all supporting documentation. Material submitted after the Bid Protest Deadline will not be considered. The protest must refer to the specific portion or portions of the Contract Documents upon which the protest is based. The protest must include the name, address, email address, and telephone number of the person representing the protesting bidder if different from the protesting bidder.

10.3 Copy to Protested Bidder. A copy of the protest and all supporting documents must be concurrently transmitted by fax or by email, by or before the Bid Protest Deadline, to the protested bidder and any other bidder who has a reasonable prospect of receiving an award depending on the outcome of the protest.

10.4 Response to Protest. The protested bidder may submit a written response to the protest, provided the response is received by the City Clerk’s Office before 5:00 p.m., within two working days after the Bid Protest Deadline or after actual receipt of the bid protest, whichever is sooner (the “Response Deadline”). The response must include all supporting documentation. Material submitted after the Response Deadline will not be considered. The response must include the name, address, email address, and t elephone number of the person representing the protested bidder if different from the protested bidder.

10.5 Copy of Protesting Bidder. A copy of the response and all supporting documents must be concurrently transmitted by fax or by email, by or before the Bid Protest Deadline, Redlands Regular Meeting of 02-20-24
547 of 923

BD 9
to the protesting bidder and any other bidder who has a reasonable prospect of receiving an award depending upon the outcome of the protest.

10.6 Exclusive Remedy. The procedure and time limits set forth in this section are mandatory and are the bidder’s sole and exclusive remedy in the event of a bid protest. A bidder’s failure to comply with these procedures will constitute a waiver of any right to further pursue a bid protest, including filing a Government Code Claim or initiation of legal proceedings.

10.7 Right to Award. The City Council reserves the right to award the Contract to the bidder it has determined to be the responsible bidder submitting the lowest responsive bid, and to issue a notice to proceed with the Contract notwithstanding any pending or continuing challenge to its determination.

Redlands Regular Meeting of 02-20-24
548 of 923

BD 10

PROPOSAL

TO: THE CITY OF REDLANDS, SAN BERNARDINO COUNTY, CALIFORNIA herein called the “City”.

Pursuant to and in compliance with your Notice Inviting Bids, and the other documents relating thereto, the undersigned Bidder, having familiarized themselves with the terms of the Contract, the local conditions affecting the performance of the Contract and the cost of the work at the place where the work is to be done, and with the plans thereto, hereby proposes and agrees to perform within the time stipulated, the Contract, including all of its component parts and everything required to be performed, and to provide and furnish any and all of the labor, materials, tools, equipment and all utility and transportation services necessary to perform the contract, and complete in a workmanlike manner, all of the work covered by the contract in connection with the City’s Project identified as

2023 Citywide Sidewalk and ADA Ramp Replacement Project Project No. 400025

NOTE: Bidders must bid each item in this schedule. All entries in the entire PROPOSAL must be made clearly and in ink. Mistakes shall be lined through and the correct amount written above and initialed by the authorized agent of the Bidder.

BID SCHEDULE

(See “Section 01200 – Measurement and Payment” for Bid Item description) Item
No. Brief Description Estimated
Quantity
Unit Price
(If Applicable) Total Price in Figures
1 Mobilization (Maximum 5%
of Total Bid Price)
LUMP
SUM N/A $______________________
2 Traffic and Pedestrian Control LUMP
SUM N/A $______________________
3 New 4” Thick PCC Sidewalk 14,325 SF $_________/SF $______________________ 4 New 6” Thick PCC Sidewalk 180 SF $_________/SF $______________________ 5 New 6” Thick PCC Driveway
Approach 300 SF $_________/SF $______________________
6 Remove and Replace 4” Thick
PCC Sidewalk 56,475 SF $_________/SF $______________________ 7 Remove and Replace 6” Thick
PCC Sidewalk 2,502 SF $_________/SF $______________________

Redlands Regular Meeting of 02-20-24
549 of 923

BD 11

BID SCHEDULE

(See “Section 01200 – Measurement and Payment” for Bid Item description) Item
No. Brief Description Estimated
Quantity
Unit Price
(If Applicable) Total Price in Figures
8 Remove and Replace 6” Thick
PCC Driveway Approach 4,027 SF $_________/SF $______________________ 9 Remove and Replace ADA
Accessible Curb Ramp 47 EA $_________/EA $______________________ 10 Demobilization LUMP
SUM N/A $______________________
BID SCHEDULE PRICE $______________________

Last Minute Additions/Deductions*__________________________________________ Bid Item No.________ Last Minute Additions/Deductions*__________________________________________ Bid Item No.________ Last Minute Additions/Deductions*__________________________________________ Bid Item No.________

BID SCHEDULE TOTAL PRICE: $_______________________________________________________

BID SCHEDULE TOTAL PRICE WRITTEN IN WORDS: ________________________________ _______________________________________________________________________________________________ _______________________________________________________________________________________________

* Provision is made here for the Bidder to include an addition or deduction in its bid, if it wishes, to reflect any last-minute adjustments in prices. The addition or deduction, if made, will be proportionately applied to the Progress Payments total for the respective item in the Schedule of Prices, the amount being added or deducted for each monthly payment. The unit prices entered in the Schedule of Prices will not be affected.

LOW BID DETERMINATION:

The low bid will be determined pursuant to Public Contract Code Section 20103.8 as the lowest bid price on the Bid Schedule Total Price on page BD 11. A responsible bidder who submits the lowest bid as determined by the above method shall be awarded the contract, if it is awarded, by the City Council of the City of Redlands.

Redlands Regular Meeting of 02-20-24
550 of 923

BD 12

ADDENDA

Receipt of the following addenda is hereby acknowledged and the same is included in the Bid Price:

Addendum #1___________ Addendum #2___________ Addendum #3____________ (initials) (initials) (initials)

Addendum #4___________ Addendum #5___________ Addendum #6____________ (initials) (initials) (initials)

ATTEST: (if Corporation)

(Corporation Seal)

___________________________________ _____________________________________ Company Name Signature

____________________________________ _____________________________________ Address Name

____________________________________ _____________________________________ City, State, Zip Title

Redlands Regular Meeting of 02-20-24
551 of 923

BD 13

BID CERTIFICATION

The undersigned certifies that they are familiar with the various State and local laws affecting labor, length of working days, employer's liabilities, Sunday work, alien labor, domestic materials, Subcontractors, etc.

It is understood and agreed that the work under the contract will be commenced by the undersigned Bidder, if awarded the contract, within ten (10) calendar days from the date in the Notice to Proceed and will be completed by the Contractor in the time set forth in the CONTRACT.

Enclosed find Bidders bond or certified or cashier's check No. _________________ on the __________________________________ Bank, in the amount of ______________________ _______________________ which is not less than ten percent (10%) of the Bid submitted by the undersigned, made payable to the City of Redlands, California and which is given as a guarantee that the Bidder agrees that in case of their default in executing said contract with necessary bonds, the bond or check accompanying this Bid and the mone y made payable shall become and remain the property of the City of Redlands.

It is understood and agreed that the City of Redlands has the right to waive defects or irregularities and to accept or reject any or all Bids. No Bidder may withdraw their Bid for a period of sixty (60) days after the time of the Bid Opening except as allowed by the California Public Contract Code.

The following information, required by State law under penalty of perjury, is true and correct. Failure to complete this information renders the bid non-responsive, and the bid must be rejected.

____________________________________ _______________________________________ Company Name Signature

____________________________________ _______________________________________ Address Signatory's Title

____________________________________ _______________________________________ City, State, Zip State License Number and Class

____________________________________ _______________________________________ Telephone Number License Expiration Date

Dated this ________________ day of ___________________, 20___.

Redlands Regular Meeting of 02-20-24
552 of 923

BD 14

BID BOND

KNOW ALL PERSONS BY THESE PRESENTS,

That ______________________________________________________________ as Principal, and ______________________________________ as Surety, are held and firmly bound unto the City of Redlands, hereinafter called City, in the sum of ____________________________ __________ dollars, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.

WHEREAS, said Principal has submitted a bid to said City to perform all work required under the Project No. 400025.

NOW, THEREFORE, if said Principal is awarded a contract by said City and, within the time and in the manner required under the heading "Instructions to Bidders" bound with said Specifications, enters into a written contract on the form of agreement bound with said Specifications and furnishes the required bonds, one to guarantee faithful performance and the other to guarantee payment for labor and materials; then this obligations shall be null and void, otherwise it shall remain in full force and effect. In the event suit is brought upon this bond by said City and Judgment is recovered, said Surety shall pay all costs incurred by said City in such suit, including a reasonable attorney's fee to be fixed by the court.

SIGNED AND SEALED, this _________ day of _____________________________, 20____.

______________________________(SEAL) _______________________________(SEAL) (Principal) (Surety)

By:_________________________________ By:__________________________________ (Signature) (Signature)

Address:______________________________
_____________________________________
Telephone (___)________________________
(Seal and Notarial Acknowledgment of Surety)
Redlands Regular Meeting of 02-20-24
553 of 923

BD 15

STATEMENT BY BIDDER

NON-COLLUSION AFFIDAVIT

STATE OF )
) ss

COUNTY OF )

, being first duly sworn, deposes and says that

he is
(Sole Owner, a Partner, President, Secretary, etc.)

of
(Contractor)

the party making the foregoing bid on Project No. 400025 that such bid is not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the Bidder has not directly or indirectly induced or solicited any other Bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any Bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the Bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the Bidder or of any other Bidder or to fix any overhead, profit, or cost element of the bid price or of that of another bidder, o r to secure any advantage against the public body awarding the Contract of anyone interested in the proposed contract; that all statements contained in such bid are true; and further, that the Bidder has not directly or indirectly, submitted his bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company, association organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.

By: ______________________________ Title: ________________________________

Subscribed and sworn to before me this day of __________________________, 20 .

Signature of Officer Administering Oath
(Notary Public)

Redlands Regular Meeting of 02-20-24
554 of 923

BD 16

STATEMENT BY BIDDER
OFFICERS OF CORPORATION (Members of Firm)

The names of all persons interested in the foregoing proposals as principals, are as follows:
(IMPORTANT NOTICE - if Bidder or other interested person is a corporation, state legal name of corporation, also names of the president, secretary, treasurer and manager thereof; if a co-partnership, state true name of firm, also names of all individual co-partners composing firm; if Bidder or other interested person is an individual, state first and last names in full).

_____________________________________ _____________________________________

Licensed in accordance with an act providing for the Registration of Contractors, License

No. ______________________________________.

Signature of Bidder Dated

NOTE: If Bidder is a corporation, the legal name of the corporation shall be set forth above, together with the signature of the officer(s) authorized to sign contracts on behalf of the corporation; if Bidder is a co-partnership, the true name of the firm shall be set forth above, together with the signature of the partner or partners authorized to sign contracts in behalf of the co-partnership, and if the Bidder is an individual, that signature shall be placed above.

Redlands Regular Meeting of 02-20-24
555 of 923

BD 17

STATEMENT BY BIDDER

SUB-CONTRACTORS LIST

Bidder supplies the following information for any Subcontractor who will perform work or labor or render services to the prime contractor, etc. to be used on Project No. 400025, all in accordance with Section 4104 of the California Public Contract Code.

LICENSED SUBCONTRACTOR’S NAME

AND BUSINESS ADDRESS

LICENSE #

SPECIFIC

DESCRIPTION

OF SUBCONTRACT
& BID ITEM #
% OF BID

ITEM TO BE

PERFORMED

Redlands Regular Meeting of 02-20-24
556 of 923

BD 18

STATEMENT BY BIDDER

QUALIFICATION AND EXPERIENCE STATEMENT

The following outline is a record of the undersigned Bidder's experience in construction of three (3) projects of a type similar in magnitude and character to that contemplated under Project No. 400025 within the past two years. Include the location of each project as well as the name, address, and phone number of the owner, and name of individual to contact.

Subcontractors performing in excess of one half of one percent of the prime Contractor’s total bid, or in the construction of streets or highways, one half of one percent of the prime contractor’s total bid or ten th ousand dollars ($10,000), which ever is greater shall provide a similar outline.

Additional pages outlining this portion of the Bid may be attached. Failure to provide this statement may result in rejection of the bid by the City of Redlands.

1. Owner's Name:

Contact Person: Phone: ( ) Address of Owner:

Project Description:

Amount of Contract: Completion Date:

2. Owner's Name:

Contact Person: Phone: ( ) Address of Owner:

Project Description:

Amount of Contract: Completion Date:

3. Owner's Name:

Contact Person: Phone: ( ) Address of Owner:

Project Description:

Amount of Contract: Completion Date:

Redlands Regular Meeting of 02-20-24
557 of 923

BD 19

STATEMENT BY BIDDER

GENERAL INFORMATION

1. Bidder's Mailing Address

2. Number of years engaged in the contracting business under your present firm or trade name:

3. Have you ever failed to complete any work awarded to you? (Yes or No) . If yes, provide details in the space provided in Item 10.

4. Have you ever defaulted on a contract? (Yes or No) . If yes, provide details in the space provided in Item 10.

5. Have you ever been a party to a lawsuit or gone to arbitration during the last 5 years? (Yes or No) . If yes, provide details in the space provided in Item 10.

6. Has any Stop Notice been filed against you during the last 5 years? (Yes or No) . If yes, provide details in the space provided in Item 10.

7. Has your contractor's license ever been suspended, revoked, or subject to disciplinary action? (Yes or No) . If yes, provide details in the space provided in Item 10.

8. Contracts currently on hand:

Agency Name Amount of Contract Start Date Completion Date

9. Enter the name of person(s) who inspected the site of the proposed work for your firm and the date of said site inspection.

Name: Date:

Redlands Regular Meeting of 02-20-24
558 of 923

BD 20

10. In the space provided, the Bidder shall provide details concerning any "Yes" answers provided in this "General Information" section. Details shall include, but not be limited to, the nature of dispute, name of the agency involved and the final outcome. I f requested by the City, the Bidder shall supply additional information, sufficiently detailed, to permit evaluation of the Bidder's ability to perform the work.

Question
Number Details

Redlands Regular Meeting of 02-20-24
559 of 923

CONTRACT DOCUMENTS
(CD)

Redlands Regular Meeting of 02-20-24
560 of 923

THIS PAGE INTENTIONALLY LEFT BLANK

Redlands Regular Meeting of 02-20-24
561 of 923

PUBLIC WORKS CONSTRUCTION CONTRACT

Redlands Regular Meeting of 02-20-24
562 of 923
K:\Capital Projects\101400 GENERAL FUND\2023 Sidewalk & ADA Ramp Replacement Project\6 DESIGN\6-10 SPECIFICATIONS\01-Contract Documents\Public Work Contract.PW-3.1(Work Days).doc

PUBLIC WORK CONSTRUCTION CONTRACT

This Public Work Construction contract (“Contract”) is made and entered into this 20th day of February, 2024, by and between the City of Redlands, a municipal corporation, organized and existing under the laws of the S tate of California (hereinafter “City”), and __________________ (hereinafter "Contractor"). City and Contractor are sometimes individually referred to herein as a “Party” and, together, as the “Parties.”

In consideration of the mutual promises contained herein, City and Contractor agree as follows:

1. SCOPE OF WORK: Contractor shall furnish all materials and will perform all of the work for the following: 2023 Citywide Sidewalk and ADA Ramp Replacement Project , complete all items as required by the Contract Documents (as herein def ined) and Specifications for City’s 2023 Citywide Sidewalk and ADA Ramp Replacement, Project No. 400025 (the “Work”).

2. CONTRACT SUM: City shall pay Contractor the sum of ___________________ dollars ($___________) as consideration for its performance of the Work in accordance with the terms and conditions set forth in the Contract Documents. Pursuant to Public Contract Code Section 22300, Contractor has the option to deposit securities with an escrow agent as a substitute for retention of earnings required to be withheld by City pursuant to an escrow agreement as set forth in Public Contract Code section 22300.

3. TIME FOR COMPLETION: The Work shall be completed within One Hundred (100) working day(s) as defined in Section 1 -2 of the Standard Specifications for Public Works Construction “Greenbook” from and after the date of City’s issuance of a Notice to Proceed to Contractor.

4. LIQUIDATED DAMAGES: Contractor’s failure to complete the Work within the time allowed will result i n damages being sustained by City. Such damages are, and will continue to be, impracticable and extremely difficult to determine. Accordingly, Contractor shall pay to City, or have withheld from monies due to Contractor, the sum of Five Hundred dollars ($500) for each working day as defined in Section 1 -2 of the Standard Specifications for Public Works Construction “Greenbook” in excess of the specified time for completion of the Work. Execution of this Contract shall constitute agreement by City and Contractor that Five Hundred dollars ($500) per day is the estimated damage to City caused by the failure of Contractor to complete the work within the allowed time. Such sum is liquidated damages and shall not be const rued as a penalty, and may be deducted from payments due Contractor if such delay occurs.

7. RESOLUTION OF CONSTRUCTION CLAIMS: Claims by Contractor in the amount of three hundred seventy five thousand dollars ($375,000) or less shall be made by Contractor and processed by the City pursuant to the provisions of Part 3, Chapter 1 , Article 1.5 of the Public Redlands Regular Meeting of 02-20-24
563 of 923
K:\Capital Projects\101400 GENERAL FUND\2023 Sidewalk & ADA Ramp Replacement Project\6 DESIGN\6-10 SPECIFICATIONS\01-Contract Documents\Public Work Contract.PW-3.1(Work Days).doc

Contract Code (commencing with Section 20104). All claims shall be in writing and include the documents necessary to substantiate the claim. Nothing in subdivision (a) of Public Contract Code Section 20104.2 shall extend the time limit or supersede the notice requirements provided in this case from filing claims by Contractor.

8. ELIGIBILITY OF CONTRACTOR/SUBCONTRACTOR: Contractor and all of its subcontractors shall abide by California Public Contract Code, Section 6109, and California Labor Code Sections 1777.1 and/or 1777.7, and certify that they are not debarred and are eligible to work on this project.

9. ASSIGNMENT OF AGREEMENT: No assignment by a Party of any rights or interests under this Contract shall be binding on another Party without the written consent of the Party sought to be bound.

Redlands Regular Meeting of 02-20-24
564 of 923
K:\Capital Projects\101400 GENERAL FUND\2023 Sidewalk & ADA Ramp Replacement Project\6 DESIGN\6-10 SPECIFICATIONS\01-Contract Documents\Public Work Contract.PW-3.1(Work Days).doc

IN WITNESS WHEREOF, the Parties hereto have executed this Contract the day and year first written above.

CITY OF REDLANDS
(SEAL)

By:____________________________________
Eddie Tejeda, Mayor
ATTEST:

____________________________________
Jeanne Donaldson, City Clerk
(SEAL)

__________________________________________
Name of Contractor

By:_______________________________________
Signature of Authorized Agent

__________________________________________
Title

__________________________________________
Signature of Authorized Agent (if necessary)

__________________________________________
Title

__________________________________________
Contractor's License No.

Redlands Regular Meeting of 02-20-24
565 of 923
K:\Capital Projects\101400 GENERAL FUND\2023 Sidewalk & ADA Ramp Replacement Project\6 DESIGN\6-10 SPECIFICATIONS\01-Contract Documents\Public Work Contract.PW-3.1(Work Days).doc

WORKER'S COMPENSATION INSURANCE CERTIFICATION

Description of Contract: City of Redlands
Municipal Utilities and Engineering Department
2023 Citywide Sidewalk and ADA Ramp Replacement Project Project No. 400025
______________________
Every employer, except the Sta te, shall secure the payment of compensation in one or more of the following ways:

a. By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. b. By securing from the Director of Industrial Relations, a certificate of consent to self - insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisf actory to the Director of Industria l Relations of ability to self-insure and to pay any compensation that may become due to his or her employees.

CHECK ONE

_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability fo r Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permit ted und er this Agreement. (Labor Code §1861).

_____I affirm tha t at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of C alifornia, immediately I shall provide the City with a certificate of consent to self -insure, or a certification of wor kers’ c ompensation insurance.

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

Dated this day of , 2024. _____________________________________
(Contractor)
_____________________________________
(Signature)
_____________________________________
(Official Title)

(SEAL)

(Labor Code Section 1861 provides that the above certificate must be signed and filed by the Contractor with the Owner prior to performing the work of the contract.)
Redlands Regular Meeting of 02-20-24
566 of 923
K:\Capital Projects\101400 GENERAL FUND\2023 Sidewalk & ADA Ramp Replacement Project\6 DESIGN\6-10 SPECIFICATIONS\01-Contract Documents\Public Work Contract.PW-3.1(Work Days).doc

FAITHFUL PERFORMANCE BOND

Whereas, the City of Redlands (“City”), State of California, and ______________ (hereinafter designated as "Principal") have entered into an agreement dated _____, 2024 (“Agreement”) whereby Principal agrees to install and complete certain public improvements ( the “Work”), which said Agreement is identified as 2023 Citywide Sidewalk and ADA Ramp Replacement Project, Project No. 400025 and is hereby referred to and made a part hereof; and

Whereas, said Principal is req uired under the terms of the A greement to furnish a bond for the faithful performance of the Work, now, therefore, we, the Principal and , _____________________________, as Surety, are held and firmly bound unto the City in the penal sum of ________________________________ dollars ($_______________) lawful money of the United States, for the payment of which sum we bind ourselves, and our heirs, successors, executors and administrators, jointly and severally, firmly by these presents.

The condition of th is obligation is such that if the above bounded Principal, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and provisions in the Ag reement and any alteration thereof made as therein provided, on his or its part, to be kept and perfor med at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall faithfully fulfill the one -year guarantee of all material s and workmanship, and shall defend, indemnify and save harmless the City and its elected officials, officers, agents and employees, as therein stipulated, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.

As a part of the obligation secured hereby and in addition to the face amount specified therefor, there shall be included costs a nd reasonable expenses and fees, including reasonable attorneys’ fees, incurred by the City in successfully enforcin g such obligations, all to be taxed as costs and included in the judgment rendered.

As a condition precedent to the satisfactory completion of the Work, the above obligation shall hold good for a period of one (1) year or lon ger if required by the Agreeme nt after the acceptance of the work by the City, during which time if th e Principal shall fail to make full, complete, and satisfactory repair and replacements and totally protect the City from loss or damage made evident duri ng this period from the date o f completion of the Work, and resulting from or caused by defective materials or faulty workmanship, the above obligation in penal sum thereof shall remain in full force and effect. The obligations of Surety hereunder shall c ontinue so long as any obligation of the Principal remains.

Whenever the Principal shall be, and is declared by the City to be, in default under the Agreement, the City having performed the City obligations thereunder, the Surety shall promptly remedy the default, or shall promptly, at the City’s option:

1. Complete the Work in accordance with its terms and conditions; or

2. Obtain a bid or bids for completing the Work in accordance with its terms and conditions, and upon determination by Surety of t he lowest responsive and respo nsible bidder, arrange for a contract between such bidder and the City, and make available as work progresses sufficient funds to pay the cost of completion of the Work less the balance of the Agreement price, but not exceeding, including other costs and damages for which Surety may be liable hereunder, the Redlands Regular Meeting of 02-20-24
567 of 923
K:\Capital Projects\101400 GENERAL FUND\2023 Sidewalk & ADA Ramp Replacement Project\6 DESIGN\6-10 SPECIFICATIONS\01-Contract Documents\Public Work Contract.PW-3.1(Work Days).doc

amount set forth above. The term “balance of the Agreement price,” as used in this paragraph, shall mean the total amount payable to the Principal by the City under the Agre ement and any modifications thereto, less the amount previously properly paid by the City to the Principal.

Surety expressly agrees that the City may reject any contractor or subcontractor which may be proposed by Surety in fulfillment of its obligations in the event of default by the Principal.

Surety shall not utilize the Principal in completing the Work nor shall Surety accept a bid from the Principal for completion of the Work if the City, when declaring the Principal in default, notifies Surety o f the City’s objection to the Principal’s further participation in the completion of the Work.

No right of action shall accrue on the bond to or for the use of a ny person or corporation other than the City named herein or the successors or assigns of the City. Any suit under this bon d must be instituted within the applicable statute of limitations period.

The said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Agreem ent or to the work to be perfo rmed thereunder or the Specifications accompanying the same shall in any way affect its obligations on this bond, and it does hereby waive n otice of any such change, extension of time, alteration or addition to the terms of the Agreement or to the work or to the specifications.

No final settlement between the City and the Principal shall abridge the right of any beneficiary hereunder whose claim may be unsatisfied.

The Principal and Surety agree that if the City is required to engage the services of any attorney in connection with the enforcement of this bond, each shall pay the City’s reasonable attorneys’ fees incurred, with or without suit, in addition to the above sum.

In witness whereof, this instrument has been duly executed by the Principal and Surety above named, on , 2024.

(SEAL) (SEAL)

(Contractor) (Surety)
BY:
(Signature) (Signature)

Address:___________________________________
__________________________________________
(Seal and Nota rial Acknowledgment of
Surety)
Telephone ( )___________________________

Redlands Regular Meeting of 02-20-24
568 of 923
K:\Capital Projects\101400 GENERAL FUND\2023 Sidewalk & ADA Ramp Replacement Project\6 DESIGN\6-10 SPECIFICATIONS\01-Contract Documents\Public Work Contract.PW-3.1(Work Days).doc

LABOR AND MATERIAL BOND

Whereas, the City Council of the City of Redlands, State of California, and ________________ (hereinafter designated as “Principal”) have enter ed into an agreement (the “Agreement”) whereby Principal agrees to install and complete certain designated public improvements (the “Work”), which said agreement, dated ____________, 2024, and identified as 2023 Citywide Sidewalk and ADA Ramp Replacement Project, Project No. 400025 is hereby referred to and made a part hereof; and

Whereas, under the terms of the Agreement, Principal is required before commen cing the performance of the Work, to file a good and sufficient Labor and Material bond with the City of Redlands to se cure the claims to which refer ence is made in Title 3 (commencing with Section 9550) of Part 6 of Division 4 of the Civil Code of the State of California.

Now, therefore, said Principal and the undersigned as corporate surety, are held firmly bound unto t he City and all contractors, s ubcontractors, laborers, material men and other persons employed in the performance of the Agreement and ref erred to in the aforesaid Code of Civil Procedure in the sum of ______________ dollars ($_____) for materials furnished or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to such work or labor, that said surety will pay the same in an amount not exceeding the amount hereinabove set forth, and also in case suit is brought upo n this bond, will pay, in addi tion to the face amount thereof, costs and reasonable expenses and fees, including reasonable attorneys’ fee s, incurred by the City in successfully enforcing such obligation, to be awarded and fixed by the court, and to be taxed as costs and to be included in the judgment therein rendered.

It is hereby expressly stipulated and agreed that this bond shall insure to the benefit of any and all persons, companies and corporations entitled to file claims under Title 3 (commencing w ith Section 9550) of Part 6 of Division 4 of the Civil Code, so as to give a right of action to them o r their assigns in any suit brought upon this bond.

Should the condition of this bond be fully performed, then this obligation shall become null and void, otherwise it shall be and remain in full force and effect.

In witn ess whereof, this instrument has been duly executed by the Principal and surety above named, on _______________________, 2024.

(SEAL) (SEAL)

GP 3

GENERAL CONDITIONS
(GC)
Redlands Regular Meeting of 02-20-24
570 of 923

THIS PAGE INTENTIONALLY LEFT BLANK
Redlands Regular Meeting of 02-20-24
571 of 923

GC 1

GENERAL CONDITIONS

The Standard Specifications for Public Works Constructions, 2021 Edition (Greenbook), together with supplements as published by Building News, Inc., are modified herein and comprise the Standard Specifications. For convenience, the section and subsection numbering system used in these modifications correspond to those used in the Greenbook. Unless specifically deleted or modified herein, all requirements of the Greenbook shall prevail.

SECTION 1 – GENERAL, TERMS, DEFINITIONS, ABBREVIATIONS,

UNITS OF MEASURE, AND SYMBOLS

1-2 TERMS AND DEFINITIONS.

Agency - Amend as follows:
“The legal entity (City) for which the Work is being performed.”

Bidder - Amend as follows:
“Any individual, firm, partnership, corporation, or combination thereof, licensed in accordance with the provisions of Chapter 9, Division III of the Business and Professions Code, submitting a Bid for the Work, acting directly or through a duly authorized representative.”

City. The City of Redlands, San Bernardino County, California, being the legal entity for which the Work is being performed. Also referred to as Agency or Owner.

City Council. The City Council of the City of Redlands, San Bernardino County, California, being the body authorizing entrance into legal agreements and allowing work in public right -of- way or on public property controlled by the City of Redlands. Also referred to as Board.

Engineer - Amend as follows:
“The City Engineer of the Agency, or other person designated by the City Engineer, acting either directly or through authorized agents.”

Fabricated. An item specifically assembled or made out of selected materials to meet individual design requirements.

Guarantee. See Warranty.

Laboratory. The designated laboratory authorized by the City of Redlands to test materials and work involved in the Contract.

Manufactured. A standard mass-produced unit or item meeting design requirements.

Owner. The City of Redlands, San Bernardino County, California.

Pavement. The uppermost layer of material placed on the traveled way or shoulder. Also referred to as surfacing.

Redlands Regular Meeting of 02-20-24
572 of 923

GC 2

Rain Day. A scheduled working day wh en you cannot perform work on the controlling activity for at least 50 percent of the day with at least 50 percent of the normal labor and equipment due to adverse weather-related conditions that cause the Contractor to dismiss the crew.

Street - Delete and replace with the following:
“Any road, highway, parkway, freeway, avenue, street, lane, alley, crossing, intersection, court, place, circle, walk, way, or any public right-of-way within the jurisdiction of the Agency.”

Surety - Delete and replace with the following:
“An admitted corporate surety as listed by the United States Department of Treasury and duly licensed to conduct business in the State of California and County of San Bernardino and acceptable to the City of Redlands, bound with and for the Contractor for the acceptable performance, execution, and completion of the Work, and for the satisfaction of all obligations incurred.”

Warranty. An extended insurance by the Contractor, of any product or item of work installed as a part of this project for replacement and/or repair for the time period specified, including but not limited to, all parts, labor, materials, tools, equipment costs, etc. necessary for the product or item of work to be in proper and acceptable working condition after completion of the project. For the purposes of this Contract, the period of coverage shall begin on the date of the Notice of Completion filed by the Owner.

Working Hours. Unless specified otherwise, working hours shall be from 7:00 AM to 4:00 PM, Monday through Friday, inclusive. Saturdays, Sundays, and City Holidays, as shown on the current year Construction Schedule, are excluded unless authorized by the City.

1-7.2 CONTRACT BONDS. - Add the following sentence to paragraph 1:

The warranty provisions set forth in Section 7-18 shall be secured by the Contract Performance Bond required under this section and said Bond shall remain in full force and effect for a period of one year from the date of completion as specified in the Notice of Completion.

SECTION 2 - SCOPE OF THE WORK

2-2 PERMITS. - Amend the following:

Amend the first sentence of paragraph 1 as follows:
“The Contractor will obtain all permits necessary to perform the work in streets, highways, railways or other rights-of-way.”

Add the following sentence between the first and second sentences of paragraph 1:

For all work within Caltrans right -of-way, the Contractor shall obtain their own Caltrans Encroachment Permit and pay all necessary permit and inspection fees as required by Caltrans.

Add the following paragraph:

Redlands Regular Meeting of 02-20-24
573 of 923

GC 3

The Contractor shall, prior to the start of work, procure all permits and licenses, including but not limited to, a City Business License for itself, subcontractors, and all parties performing actions associated with this contract within the City of Redlands , City Truck Route Permit, City Street/Lane Closure Permit, City Encroachment Permit, USA Verification Number, DOSH Excavation Permit, other permits required by agencies and/or utilities having jurisdiction on the work, pay all charges and fees required by the City, other agencies and utilities, and give all notices necessary and incidental to the due and lawful prosecution of the work. All City permits associated with this project are no fee to the Contractor.

SECTION 3 - CONTROL OF THE WORK

3-7 CONTRACT DOCUMENTS.

3-7.1 General. – Add the following paragraphs:

Contractor’s working drawings or plans for any structure not included in the plans shall be approved by the Engineer before any work is performed. It is mutually agreed that approval by the Engineer of the Contractor’s working plans does not relieve the Contractor of any responsibility for accuracy of dimensions and details, and that the Contractor shall be responsible for agreement and conformity of their working plans with the approved plans and specifications.

Finished surfaces in all cases shall conform with the lines, grades, cross sections, and dimensions shown on the approved plans. Deviations from the approved plans will be determined by the Engineer and approved in writing. In the event of a discrepancy between any drawing and the figures written thereon, the figures shall be taken as correct.

Should it appear that the work to be done or any matter thereto is not sufficiently detailed or explained by the plans and specification, the Contractor shall apply to the Engineer for such further explanation as may be necessary and shall conform to such explanation or interpretation as part of the Contract so far as may be consistent with the intent of the original plans and specifications.

3-7.1.1 Preconstruction Meeting. The Contractor to whom the contract is awarded, and all his major subcontractors, shall attend a pre -construction meeting. The time and location of said meeting will be set by the City. Contractor will be given adequate notice of such meeting. It shall be the Contractor's responsibility to notify his subcontractors of the time and location of the meeting. All submittals as required under the General Requirements shall be submitted by the Contractor at the time of the meeting.

The Contractor will be provided with an electronic (.PDF file) of the conformed plans and specifications for their use throughout the project. Contractor is responsible for all costs of reproduction.

Progress meetings will be scheduled by the City. The Contractor will be given at least five working days notice of the time and location of said meetings. The Contractor has the responsibility of notifying his subcontractors, suppliers, and fabricators o f the time and location of said meetings.

Meetings will be held either at the job site, at the offices of the City of Redlands, or at any other location approved by the City. The Contractor may request, in writing, that a meeting be held.

Redlands Regular Meeting of 02-20-24
574 of 923

GC 4

The City will schedule a meeting at the Contractor’s request not more than five working days after receiving said written notice.

3-7.2 Precedence of Contract Documents. – Replace paragraph 2 with the following:

The precedence shall be (A. being highest, O. being lowest):

A. Permits from other Agencies as may be required by law.

B. Change Orders.

C. Contract.

D. Addenda.

E. Bid Schedule/Proposal.

F. General Requirements.

G. Technical Specifications.

H. Plans.

I. MUED General Permit Conditions and Trench Specifications.

J. City of Redlands Water & Sewer Systems Standard Specifications.

K. General Conditions.

L. City of Redlands Standard Specifications and Detail Drawings for Design and Construction of Public Improvements and all Supplements
M. Standard Specifications for Public Works Construction (SSPWC), 2018 Edition N. Standard Plans for Public Works Construction, 2012 Edition O. Reference Specifications.

3-8.7 Record Drawings. The Contractor shall maintain at the job site, a set of record drawings for the work showing: exact location information of all existing underground utilities encountered, final locations determined in the field, any deviations from the plans and specifi cations and new work performed within the work area; and all differences between the work as drawn and as installed for all concealed work as well as work added which is not shown on the drawings. Concealed work shall mean all work installed underground or in an area which cannot be readily inspected by use of access panels, inspection plates or other removable features. When vacuum excavation (potholing) services are required, contractor to provide report that identifies depth and alignment of underground utilities.

These record drawings shall be kept current and legible, and shall be available for inspection at all times by the Engineer, Architect and Contractor. All information, changes in the work or work added on these record drawings shall be marked in red. All markings shall use the same legends that are used on the drawings. Indicate locations by exact dimensions and elevations. Give dimensions and elevations from a permanent reference point and prepare all changes to scale.

At the end of construction, the contractor shall prepare one set of marked -up prints of the record drawings indicating any and all revisions and changes to the drawings reflecting As-Built conditions.

The drawings shall also contain a listing of all subcontractors who worked on the construction project.

The As-Built drawings will be submitted to the Municipal Utilities and Engineering Department for review and approval by the City Inspector and Engineer.

The design engineer or City staff shall prepare the final As-Built drawings for record purposes in one of the following two ways: (1) Check out the original drawings from the City and manually revise the drawings to reflect the As-Built condition; or (2) Re-plot the original drawings electronically on 4 mil Redlands Regular Meeting of 02-20-24
575 of 923

GC 5

mylars and make revision s electronically to reflect the As-Built conditions. The final As -Built drawings will be reviewed and approved by the City Inspector and Engineer

The construction related bonds will not be released by the City until the As-Built drawings are accepted by the Engineer and all City stipulated conditions for the release of the bonds have been satisfied.

3-10 SURVEYING.

3-10.3 Line and Grade. - Add the following sentences to paragraph 1:

All distances and measurements shown are and will be made in a horizontal plane. Construction line and grade staking shall be set at maximum intervals of 25 feet when the grade is 0.50 percent or greater. Construction line and grade staking shall be set at maximum intervals of 12 feet when the grade is less than 0.50 percent.

3-10.4 Permanent Survey Markers.

The Registered (licensed) Land Surveyor or Registered Civil Engineer authorized to practice land surveying in accordance with all provisions of Section 8771 of the Business and Profession Code shall be hired as a subcontractor or employed by the Contractor.

3-10.5 Survey Service.

Contractor shall be responsible for: furnishing all surveying and staking, horizontal and vertical, as shown on the plans and in accordance with the specifications; furnishing all staking for sub-grade and base course grades per typical sections; replacing any existing monuments and ties which have been destroyed by construction; identifying, locating and tying out all monuments and ties necessary within the work area; and shall reinstall all disturbed monuments and ties, supplying the Engineer with copies of monument and tie sheets recorded with the County Surveyor in accordance with applicable State law. Monuments shall be approved by the Engineer.

Surveying and staking shall be done by a Registered (licensed) Land Surveyor or Registered Civil Engineer authorized to practice land surveying in accordance with all provisions of Section 8771 of the Business and Professions Code.

Unless otherwise specified, stakes will be set and stationed by the Contractor’s surveyor for curbs, headers, sewers, storm drains, structures, rough grade and all other staking necessary for the construction of the work. A corresponding cut or fill to finished grade (or flowline) will be indicated on a grade sheet to be supplied to the Engineer. The Contractor shall dig all holes necessary for line and grade stakes.

3-13 COMPLETION, ACCEPTANCE, AND WARRANTY.

3-13.2 Acceptance. - Add the following paragraphs:

The Contractor shall submit written assertion that the work has been completed prior to the Engineer making final inspection. The Engineer will have 48 hours to inspect the work. If the Engineer determines that the work is not complete, written notice will be given.

Redlands Regular Meeting of 02-20-24
576 of 923

GC 6

Until final acceptance of work by the Engineer, the Contractor shall have charge and care thereof from damage caused by the action of the elements or from any other cause, whether arising from the execution or from the non-execution of the work. The Contractor shall rebuild, repair, restore, and make good all injuries or damage to any portion of the work occasioned by any of the above causes before final acceptance and shall bear the expense thereof.

All work which has been rejected shall be remedied or removed and replaced by the Contractor at their expense with work conforming to the plans and specifications. Any defective material or workmanship which may be discovered before final acceptance or within one year from the date of final acceptance shall be immediately corrected by the Contractor at their expense, notwithstanding that it may have been overlooked in previous inspections and estimates. Failure to inspect work at any stage shall not relieve the Contractor from any obligation to perform sound and reliable work as herein described. It is the Contractor ’s ultimate responsibility to deliver a complete, operational project that complies in all details with these specifications, at the time of final acceptance.

Any omission or failure on the part of the City to discover or notify the Contractor of or to condemn defective work or material at the time of construction shall not be deemed as acceptance, and the Contractor will be required to correct defective work or material prior to final acceptance.

The City will endeavor to locate any errors or defective materials or workmanship and call them to the attention of the Contractor prior to subsequent work being performed. However, the City is under no obligation to do so and shall not be held liable because errors or defective material or workmanship by the Contractor are not discovered prior to subsequent work.

Nothing in this section shall be construed to limit the rights of the City to immediately correct conditions which are unsafe or which pose a public health nuisance. Should said corrections later be found to be caused by defective material and/or workmanship, the Contractor and their surety shall reimburse the City for costs reasonably incurred while attending the situation.

In the event it is necessary for the City to file suit to enforce any liability of the Contractor pursuant to this Section, the City shall be entitled to recover from the Contractor, in addition to all other amounts found due and owing, costs of suit and reasonable expenses and fees including reasonable attorneys’ fees incurred by the City in successfully enforcing the Contractor’s obligation, all to be taxed as costs and included in any judgment rendered.

3-13.3 Warranty. - Amend the following:

Amend the first sentence of the paragraph 3:
“The warranty period for specific items covered under manufacturers’ or suppliers’ warranties shall commence from the date of the final acceptance, except where longer warranty periods are specified.”

Add the following paragraphs:

All start-up and testing shall be complete, approved and accepted before final acceptance, substantial completion, or beneficial occupancy.

Redlands Regular Meeting of 02-20-24
577 of 923

GC 7

The warranty provided herein shall not be in lieu of, but shall be in addition to any warranties or other obligations otherwise imposed by the specifications or by law. The remedies provided herein shall not be exclusive and the City shall be entitled to any and all remedies provided by law.

3-14 INSPECTION.

The Contractor shall notify the Engineer at least 24 hours in advance before inspection is required.

Whenever the Contractor varies the period during which work is carried on each day, due notice shall be given to the Engineer so that proper inspection may be provided. Varied working hours may be allowed only upon written authorization from the Engineer.

Work financed in whole or in part with funds from another public entity or performed within the jurisdiction of another public entity shall be subject to inspection at all times by authorized representatives of that entity.

The work shall be ready for inspection, whether by City, other public entities or independent testing laboratories, at the scheduled times arranged by the Contractor. If, in the City’s sole judgment, the work is not ready and the inspection must be rescheduled, the Contractor shall be notified. The Contractor shall reschedule the inspection and provide the proper 24 hour notification for the rescheduled inspection. Any costs incurred by the City fo r rescheduled inspections shall be reimbursed prior to the release of Bonds.

In order to allow for inspection, the Contractor shall notify the City’s inspector sufficiently in advance of the permanent concealment of any materials or work. The City ’s inspector shall make the appropriate notifications to other public entities and independent testing laboratories for inspections.

All inspections required in the specifications for this project shall be coordinated through the City’s inspector.

If any work is concealed or performed without the prior notice specified, the work shall be subject to such tests or exposure as may be necessary to prove to the City, Architect and Engineer, that the materials used and the work performed are in conformity with the drawings and specifications. All labor, tools, materials and equipment necessary for exposing and testing shall be furnished by the Contractor at their expense. The Contractor shall replace at their expense, any materials or work damaged by exposure or testing.

Overtime inspection may be requested by the Contractor. Overtime inspection includes but is not limited to, any hours worked outside of the inspector’s normal working hours including weekends and holidays. Such requests shall be on a case-by-case basis as determined by the Engineer. If the Engineer so determines and approves, overtime inspection shall be paid for by the Contractor at the current City billing rate at the time of request or as billed by other public entities or independent testing laboratories. Any costs incurred by the City for overtime inspection shall be reimbursed prior to the release of Bonds.

Redlands Regular Meeting of 02-20-24
578 of 923

GC 8

SECTION 4 - CONTROL OF MATERIALS

4-1 GENERAL. - Delete and replace with the following:

Should any work performed or material furnished under the Contract prove defective or not in accordance with the Plans and Specifications and in the opinion of the Engineer such defect is not of sufficient magnitude or importance to make the work dangerous or unusable, or if the removal of such work is impracticable or will create dangerous or undesirable conditions, the Engineer at his discretion shall have the righ t and authority to retain such work instead of requiring it to be removed and reconstructed, but he shall make such deductions therefore in the payment due the Contractor as may be just and reasonable.

4-1.1 Warranty of Title. No materials, supplies or equipment for the work under this Contract shall be purchased subject to any chattel mortgage or under a conditional sale contract or other agreement by which an interest therein or any part thereof is retained by the seller or supplier. The Contractor warrants clear and good title to all materials supplied and equipment installed and incorporated in the work and agrees, upon completion of all work, to deliver the premises, together with all improvements and appurtenances constructed or placed thereon by him, to the Owner free from any claims, liens, encumbrances or charges, and further agrees that neither he nor any person, firm, or corporation furnishing any material or labor for work covered by the Contract shall have any right to a lien upon the premises or any improvement or appurtenance thereon, provided that this shall not preclude the Contractor from installing metering devices or other equipment of utility companies the title of which is commonly retained by the utility company. Nothing contained in this article, however, shall defeat or impair the right of such persons furnishing materials or labor under any bond given by the Contractor for their protection, or any right under any law permitting such persons to look to funds due the Contractor, which are in the hands of the Owner.

4-1.2 Clayton Act. In submitting a bid to the City, if the bid is accepted the Contractor agrees it will assign to the City all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C.

Section 15) or under the Cartwright Act (chapter 2 [commencing with Se ction 16700] of Part 2 Division 7 of the Business and Professionals Code), arising from purchases of goods, materials, or services by the Bidder for sale to the City pursuant to the bid. Such assignment shall be made and become effective at the time the City tenders final payment to the Bidder.

SECTION 5 – LEGAL RELATIONS AND RESPONSIBILITES

5-1.1 CONTRACTOR’S EQUIPMENT AND FACILITIES.

A noise level limit of 86 dbA at a distance of 15 m (50 feet) shall apply to all construction equipment on or related to the work whether owned by the Contractor or not. The use of excessively loud warning signals shall be avoided, except in those cases required for the protection of personnel.

5-1.2 General.

The enclosed toilets required by this section shall be located within an approved yard, if one is acquired by the Contractor. If a yard is not acquired by the Contractor or the project is not within a Redlands Regular Meeting of 02-20-24
579 of 923

GC 9

City owned property, the toilets must be installed on a trailer and removed from the jobsite each day.

At no times shall toilets be stored within the public right of way outside of working hours.

5-3 LABOR. - Amend the following:

5-3.1 General. - Add the following paragraphs:

Employment of apprentices are required on projects of $30,000 or more . Provisions in Sections 1777.5 of the California Labor Code fixes responsibility of compliance with that section for all apprenticeable occupations with the Contractor. Section 1777.5 provides that the Contractor and every Subcontractor shall submit contract award information to the applicable joint apprenticeship committee. One apprentice hour for every five journeymen hours worked is the minimum State requirement applicable to each apprenticeable trade. Section 1777.7 of said Labor Code provides that the Contractor shall forfeit as a civil penalty the sum of one hundred dollars ($100.00) for each calendar day of noncompliance with provision of said Section 1777.5.

The Contractor will observe all applicable health and safety requirements, including, but not limited to the California and Federal Occupational Safety and Health Acts. The Contractor shall submit for review by the City a Site Specific Health and Safety Plan prior to the commencement of construction activities. This Plan shall meet or exceed the requirements of 29 CFR 1910.120.

5-3.2 Prevailing Wages. - Add the following paragraphs:

Contractors are hereby notified that pursuant to Section 1770 of the Labor Code of the State of California, the City Council of the City of Redlands, California, by Resolution No. 2326, has ascertained the general prevailing rate of hourly wages and rates for legal holidays and overtime work in the locality where this work is to be performed, for each craft or type of workman or mechanic needed to execute the Contract which will be awarded to the successful Bidder. The Contractor shall comply with Sections 1770 to 1780 inclusive of the Labor Code and Master Labor Agreement of Southern California.

The Contractor and each of his subcontractors shall pay each of his employees engaged in work on the project under this Contract in full less legally required deductions and also deductions made pursuant to the regulations prescribed under the so-called “Kick- Back Statute” (48 Sta. 948; U.S.C. 875; 40 U.S.C. 276c).

In accordance with Section 1775 of the California Labor code, Contractor shall forfeit to City, as a penalty, a minimum of $40 for each day, or portion thereof, and a maximum of $200 for each day, or portion thereof, for each worker paid, either by Contrac tor, or any subcontractor, less than the prevailing rates as determined by the Director of the California Department of Industrial Relations for the work.

Contractor further agrees to fully comply with all applicable provisions of the California Labor Code including but not limited to Sections 1771, 1775, 1776, 1777.5, 1813 and 1815. Failure to abide by prevailing wages and laws by Contractor will be enforced.

The Contractor or subcontractor shall, as a penalty, to the State or political subdivision on whose behalf the contract is made or awarded forfeit twenty-five ($25) dollars for each worker employed in Redlands Regular Meeting of 02-20-24
580 of 923

GC 10

the execution of the contract by the respective contractor or subcontractor for each calendar day during which the worker is required or permitted to work more than 8 hours in any calendar day and 40 hours in any calendar work in violation of Labor Code section 1813.

5-3.3 Payroll Records. – Delete and replace with the following:

The contractor and subcontractors shall submit electronic certified payroll on a weekly basis to the City of Redlands through LCPtracker. LCPtracker is a web -based labor compliance management system. The Prime Contractor and Subcontractors and lower-tier Subcontractors will receive an email from LCPtracker providing their log-on identification and temporary password. The Contractors will need to follow the instructions in the email to set -up their permanent password and activate their account. Once their account is setup, LCPtracker Inc. provides either computer based or web based training. Training can be accessed via the “Book Now” button located under the “Projects” tab. The prime contractor shall submit their certified payroll, along with any subcontractor who is performing any labor, on a weekly basis. The prime contractor is responsible for all communication with their subcontractors and shall submit their subcontractor’s certified payroll as part of their weekly payroll packet. All labor compliance correspondence and submissions will be made through the LCPtracker software.

All certified payroll shall be submitted no later than 7 days from the close of the pay period. The payroll records shall set out accurately and completely the name, social security number, classification and hourly wage rate of each employee, hours worked by employee during the payroll period and a full weekly wages and the actual weekly wages paid to the employee. Such certified payroll records shall be made available at all time for inspection by the City, the Department of Industrial Relations, the Department of Labor or authorized representatives within ten days of request. The contractor and subcontractor shall preserve weekly payroll records for a period of three (3) years from the date of completion of the Contract. In case on noncompliance with said Section 1776 and after a ten-day period following receipt of written notice, the Contractor shall forfeit to the California Department of Industrial Relations one hundred dollars ($100.00) for each calendar day or portion thereof, for each worker in non-compliance, until compliance is effectuated.

In order to meet labor compliance requirements, all contractors will be required to complete eDocuments which are accessed, submitted and approved through LCPtracker. All eDocuments are required to be signed by an owner/officer or authorized signer. The Pr ime Contractor and each Subcontractor and every lower-tier Subcontractor and any Vendors subject to this provision shall comply with Title 8, Section 16404 of the California Code of Regulations.

A Fringe Benefit Statement shall be submitted with the first payroll and is required for both the prime contractor and any subcontractors. A new Fringe Benefit Statement will be required when general determinations are issued in February and August. Please refer to the DIR website for additional details. Any weeks where no work was performed must be represented by the submittal of a Statement of Non-Performance covering the 7 day pay period where no hours were worked on the site. Final payroll on the project should state “Final” on the certified payroll, and must be marked as such in the LCPtracker system.

Failure by the Contractor to comply with the aforementioned requirements shall result in withheld progress payments until such time certified payroll documents have been received, reviewed, and Redlands Regular Meeting of 02-20-24
581 of 923

GC 11

accepted by the City. The City reserves the right to seek assistance from the State Department of Industrial Relations in determining the acceptability of certified payroll submittals before release of withheld progress payments. Prior to the release of retention monies, all certified payroll must be submitted on the project and any outstanding issues that may have occurred throughout the project must be resolved.

5-4 INSURANCE. - Delete Section 5-4.1, Section 5-4.2 and replace with the following:

Contractor shall furnish the City with the customary Certificates of Insurance for all required insurance listed below. General Liability Insurance shall name the City and the Consultant, as an additional insured and shall be primary and non -contributing to any insurance or self -insurance maintained by the City. All liability insurance policies shall bear an endo rsement or shall have attached a rider whereby it is provided that, in the event of expiration or proposed cancellation of such policies for any reason whatsoever, the City shall be notified by registered mail, return receipt requested, giving sufficient time before the date thereof to comply with any applicable law or statute, but in no event less than forty five (45) days before expiration or cancellation is effective.

CONTRACTED OPERATIONS DESIGNATED AS TIER 1
Air Conditioning (HVAC)
Systems (installation)
Electric Light or Power Line
Construction Pipeline Construction
Airport Runways (paving,
repaving, etc.) Elevator Work Roofing
Blasting Operations Excavation Sandblasting
Bridge or Elevated Highway
Construction
Fire Suppression Systems
(installation)
Sewer and Water Main
Construction
Buildings Structural Work
(including elevators)
Gas Mains or Connections
Construction Sign Erection (streets)
Building Structure (raising or
moving) Geophysical Exploration Solar Energy
Cable Installation in Conduits and
Conduit Construction (streets) Grading of Land Street Cleaning Caisson or Cofferdam Work Hazardous Materials Contractors Street or Road Construction Dam or Reservoir Construction Irrigation or Drainage
Construction
Tank Construction, Installation,
Erection or Repair
Demolition (structures) Landscape Construction (street or street medians)
Telephone or Cable Line
Construction
Drilling Painting (exterior greater than
single story)
Tree Pruning, Dusting, Spraying
or Removal
Redlands Regular Meeting of 02-20-24
582 of 923

GC 12

TIER 1 DESIGNATED INSURANCE REQUIREMENTS
a. Commercial General Liability
➢ $1 Million Per Occurrence/ $2 Million Aggregate
▪ City listed as an Additional Insured on the coverage
▪ Coverage is primary and non-contributory
▪ If scope of work is within 50 feet of any railroad, endorsement citing inclusion of liability associated with this work is required
▪ If any policy forms of endorsements are cited to grant extension of coverage, they must be included with the Certificate of Insurance submission

Redlands Regular Meeting of 02-20-24
583 of 923

GC 13

d. Pollution Policy (Hazardous Materials) [If Applicable] ➢ Required of Projects that involve Demolition and/or Excavation Activities ➢ $1 Million Per Occurrence/ $2 Million Aggregate
➢ City listed as an Additional Insured on the coverage
Contractor expressly waives all rights to subrogation against the City, its officers, employees and volunteers for losses arising from work performed by Contractor for City by expressly waiving Contractor’s immunity for injuries to Contractor’s employees a nd agrees that the obligation to CONTRACTED OPERATIONS DESIGNATED AS TIER 2
Air Conditioning (HVAC) Systems
(service and repair) Carpentry (building interiors) Fire Suppression Systems (service and repair)
Alarms and Alarm Systems Communications Equipment
Installation (interior) Landscape Construction
Building Interior Work (service,
repair and non-structural
remodeling)
Driveway, Parking Area or
Sidewalk (paving or repaving) Painting (exterior)
Cable Installation in Conduits
(buildings) Fence Erection All Other Job Types including Vendors
Redlands Regular Meeting of 02-20-24
584 of 923

GC 14

indemnify, defend and hold harmless provided for in this Agreement extend to any claim brought by or on behalf of any employee of Contractor. This waiver is mutually negotiated by the parties. This shall not apply to any damage resulting from the sole negligence of City, its agents and employees.

To the extent any of the damages referenced herein were caused by or resulted from the concurrent negligence of City, its agents or employees, the obligations provided herein to indemnify, defend and hold harmless are valid and enforceable only to the extent of the negligence of contractor, its officers, agents and employees.

Subcontractors. The prime contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements from each subcontractor.

The Contractor shall give personal attention to this work which is sublet. Nothing contained in the contract documents shall create any contractual relation between any subcontractor and the City.

Hold Harmless and Indemnification. Contractor shall indemnify, hold harmless and defend City and its elected officials, agents and employees and the Consultant from and against any and all claims, losses or liability, including attorney’s fees, arising from injury or death to persons or d amage to property occasioned by any act, omission or failure to act of Contractor, its subcontractors, and any officers, agents and employees in performing the work required by this Agreement. Contractor’s obligations under this provision shall not be limited in any way by any terms of this Agreement, or the insurance limits.

5-4.3 Worker’s Compensation Insurance. - Delete and replace with the following:

A. Contractor shall have worker’s compensation and employer’s liability insurance in force throughout the duration of the contract in an amount which meets the statutory requirement with an insurance carrier acceptable to the City. The insurance policy shall include a provision prohibiting cancellation of said policy except upon forty-five (45) days prior written notice to City. Certificates of Insurance shall be delivered to the City at the time of the Contractors’ execution of the agreement.

B. Contractor expressly waives all rights to subrogation against the City, its officers, employees and volunteers for losses arising from work performed by Contractor for City by expressly waiving Contractor’s immunity for injuries to Contractor’s employee s and agrees that the obligation to indemnify, defend and hold harmless provided for in this Agreement extend to any claim brought by or on behalf of any employee of Contractor. This waiver is mutually negotiated by the parties. This shall not apply to any damage resulting from the sole negligence of City, its agents and employees. To the extent any of the damages referenced herein were Redlands Regular Meeting of 02-20-24
585 of 923

GC 15

caused by or resulted from the concurrent negligence of City, its agents or employees, the obligations provided herein to indemnify, defend and hold harmless are valid and enforceable only to the extent of the negligence of contractor, its officers, agents and employees.

5-6 PATENT FEES OR ROYALTIES. Delete and replace with the following:

The Contractor shall include in its Bid the patent fees or royalties on any patented article or process which may be furnished or used in the Work. The Contractor shall indemnify and hold the City harmless from any legal action that may be brought for infringement of patents. The Contractor’s attention is directed to “Notice of Patents, Data, and Copyright Regulations” of the Federal Labor Standards.

The Contractor shall bear all costs arising from the use of patented goods and/or processes used on and/or incorporated into the Work. When use of these goods and/or processes is judged to be an infringement and the use is banned, the Contractor, at its own expense, shall, with concurrence of the Engineer, do one of the following:

A. Secure for the City the right to continue using goods and/or processes by suspension of the injunction or by procuring a license(s);

B. Replace said goods and/or processes with non-infringing goods and/or processes;

C. Modify said goods and/or processes so that they become non-infringing; or

D. Remove said goods and/or processes and refund the sum paid therefore without prejudice to any other rights of the City.

The preceding shall not apply to any goods manufactured to the detailed design of the City contained in the Contract Documents.

5-7 SAFETY.

5-7.1 Work Site Safety.

5-7.1.1 General. - Amend the following:

Add the following sentences to paragraph 1:

Should watering be the sole method utilized for roadway dust abatement purposes, the maximum time interval that shall elapse between applications thereof shall be no greater than 3 hours during normal working day, supplemented by an additional application thereof immediately prior to the conclusion of the workday and at such other times as may be required, including evenings, weekends and holidays as required by the Engineer. Should the Contractor be unable to furnish dust abatement as specified, the City may perform or cause to be performed the necessary service, the expense of which will be deducted from the payment due the Contractor.

Add the following paragraphs:

Redlands Regular Meeting of 02-20-24
586 of 923

GC 16

To insure the protection of storm drain inlets, Best Management Practices (BMPs) shall be employed during cleanup and dust control operations. Refer to Section 7-8.6.

Compliance with this section is of extreme importance to the City and its citizens. The City may fine the Contractor $1,000 per incident if there are issues with dust, mud, unused equipment or materials and rubbish within the construction area that result in citizen complaints. A 24 hour notice shall be issued to the Contractor and failure to correct the problems will result in the fine being levied. This fine will be in addition to those fines potentially charged for NPDES violations.

5-8 AIR POLLUTION CONTROL.

Dust control shall be performed in accordance with Subsection 7-8 of the Standard Specifications, South Coast Air Quality Management District (SCAQMD) Rule 403, the general Provisions and the following Provision.

Dust resulting from the Contractor’s performance of the work, either inside or outside, the right-of- way shall be controlled by the Contractor. Dust control includes the action necessary to prevent, reduce or control dust within the work area as required to complete the work. The Contractor shall carry out proper and efficient measures to prevent his operations from producing dust in amounts damaging to property or causing a nuisance, or harm to persons living nearby or occupying buildings in the vicinity of the work. The Contractor shall control dust 24 hours a day, seven days a week. The methods to be used for controlling dust in the construction area and along haul roads shall be approved by the Engineer prior to starting any work. The Rule 403 Implementation Handbook published by the SCAQMD, contains a detailed listing of reasonably available dust control measures.

Dust control ordered by the Engineer to be applied on Saturdays, Sundays or holidays will be included in the Contract price for dust control and no additional compensation will be allowed therefore.

The full compensation for all direct and indirect costs incurred for work performed or materials used to control dust resulting from the Contractor’s performance of the work and caused by public traffic, either inside or outside the right-of-way shall be considered as included in the Contract prices paid for the various items of work involved and no additional compensation will be allowed therefore.

5-9 STORAGE OF EQUIPMENT AND MATERIALS.

The Contractor shall be required to provide and maintain as necessary, any additional property required for storage of equipment, materials, etc., to perform work on this project. Should the additional property be located within the city limits of the City of Redlands, the Contractor shall obtain written approval from the City of Redlands Development Services Department and comply with all conditions set therein prior to use. When private property is used for a yard area, the Contractor shall also secure written authorization from the private property owner and supply a copy of such to the City before any monthly progress payment is submitted. Contractor to propose designated areas of the project site, upon approval by the Engineer, suitable for material delivery, storage, and waste collection.

Redlands Regular Meeting of 02-20-24
587 of 923

GC 17

The Contractor shall ensure the construction yard adheres to all local, State and Federal regulations, ordinances, codes and maintained in a neat and orderly manner throughout the duration of the project.

The contractor shall include the construction yard in the Erosion Control Plan or SWPPP and shall be inspected and approved prior to use of the yard. If at any time during the project the location of the construction yard changes from the approved site, the City shall be notified prior to relocation for inspection and approval. Should the Contractor fail to comply with these conditions, the Engineer may suspend the work per SSPWC section 6-3 until the condition is corrected.

At the end of the project or as required, the Contractor shall: clean up and remove all trash and debris, including all organic trash and debris; clean up and remove all hazardous and biochemical wastes from the property to the satisfaction of the agency ( City, County, State, or Federal) charged with overseeing these items; and provide to the City a written release from the private property owner that they are satisfied with all clean up and removal work.

5-9.1 Storage in Public Streets.

Construction materials and equipment shall not be stored within public streets or right of way without prior approval from the City. In order to seek approval, Contractor shall submit a location map with all equipment or materials identified including size, duration and any BMP’s installed and provide at least 7 days for review by the City.

5-10 WATER POLLUTION CONTROL.

The Contractor shall follow the City's guidelines for Storm Water Pollution Prevention in providing storm water pollution control at the project site, including the implementation of approved Erosion/Sediment Control Plans during construction as well as the implementation of approved Water Quality Management Plans.

Construction activities disturbing 1 acre or more of land shall comply with the State Water Resources Control Board’s NPDES General Construction Storm Water Permit. A copy of the Notice of Intent (NOI) to include the Waste Discharge Identification (WDID) number shall be submitted as part of the Storm Water Pollution Prevention Plan (SWPPP) to the Engineer for review. Call (909) 782- 4130 for NOI/WDID information.

All projects requiring grading shall submit to the City for review and approval an Erosion/Sediment Control Plan and a Grading Plan. Permit(s) will not be issued until plans are approved and may be revoked if work required in these specifications are not complied with.

Construction sites shall be maintained by implementation of BMPs in such manner that pollutants are not discharged from the site to the maximum extent practicable. A few references available to help with selection and implementation of applicable BMPs are:

1. California Storm Water Best Management Practice Handbook, American Public Works Association, March 1993;

2. The Construction Site Best Management Practices Manual, November 2000;

3. Storm Water Pollution Prevention Plan and Water Pollution Control Program Preparation Manual, November 2000;
Redlands Regular Meeting of 02-20-24
588 of 923

GC 18

4. California Regional Water Quality Control Board’s San Francisco Bay Region, Guidelines for Construction Projects; and

5. California Regional Water Quality Control Board’s San Francisco Bay Region, Erosion and Sediment Control Field Manual, July 1999.

All discharges into the storm drain system are prohibited except for potable water, properly treated discharge, and those discharges specifically approved by the Engineer. The following are some of the prohibited discharges:

1. Discharges that could have an impact on human health or the environment, cause or threaten to cause pollution, contamination, or nuisance;

2. Discharges that exceed any applicable water quality standard contained in a statewide Water Quality Control Plan or local Basin Plan; and

3. Discharges containing hazardous substances equal to or in excess of a reportable quantity listed in Federal regulations 40 CFR, Parts 117 and 302.

Materials that can cause or contribute to pollution or a violation of any applicable water quality standard include, but are not limited to: sediments; solid or liquid chemical spills; wastes from paints, stains, sealants, glues, limes, pesticides or herbicides and wood preservatives or solvents; asbestos fibers, paint flakes or stucco fragments; fuels, oils, lubricants or hydraulic, radiator and battery fluids; fertilizers; vehicle and equipment wash water or concrete wash water; concrete, detergent or floatable wastes; wastes from any engine and equipment steam cleaning or chemical degreasing; and chlorinated potable water line flushings.

Unless exempted or authorized by an NPDES permit, all non-storm water discharges require prior approval by the Engineer or the State Water Resources Control Board with Engineer approval.

During construction, temporary storage of such materials as identified above, must occur in a designated area physically separated from potential storm water runoff, with ultimate disposal in accordance with local, state and federal requirements.

De-watering of contaminated groundwater or discharging contaminated soils via surface erosion is prohibited.

Unless indicated otherwise by the Engineer, all projects, regardless of size, shall submit for review and approval, a Water Quality Management Plan (WQMP). The WQMP shall consist of post construction BMPs which shall remain in effect throughout the life of the facility. Refer to WQMP guidelines.

5-11 TEMPORARY LIGHTS, POWER AND WATER.

Any water drawn from a City fire hydrant shall be via a City owned water meter. Said meter may be obtained from the Municipal Utilities & Engineering Department. Contractor is responsible for payment of a $1200 deposit fee. Said meter shall be returned in a condition like received, less normal wear and tear. All meters are loaned subject to the conditions of the Fire Hydrant Construction Meter Redlands Regular Meeting of 02-20-24
589 of 923

GC 19

Water Service Application. Contractor must provide proposed location of meter and notify Customer Service at (909) 798-7516 each time the meter is relocated during construction. Water reasonably used in connection with the construction contract will be provided at no cost to the Contractor. Water use determined to be wasteful or unreasonable will be charged for at the prevailing rate.

5-12 PROTECTION AND RESTORATION OF EXISTING IMPROVEMENTS.

The Contractor shall relocate, re-establish, repair or replace all existing improvements within the work limits or right-of-way which are not designated for removal (e.g., sprinkler systems, curbs, sidewalks, driveways, fences, walls, signs, utility installations, pavement, structures, etc.) which are damaged or removed as a result of its operations.

Relocations, re -establishments, repairs and replacements shall be at least equal to existing improvements and shall match them in finish and dimension.

All costs to the Contractor for protecting, removing, restoring, relocating, repairing, replacing or re- establishing existing improvements shall be included in the Bid.

The Contractor shall be responsible for the maintenance of the streets and roadways to be used by public and local traffic through and adjacent to the construction zone, from the date of "Notice to Proceed" until the date of acceptance of the completed construction improvements.

Street maintenance shall include filling of potholes, grading of subgrade and base, replacing signs, installing interim pavement striping and markers on the project streets and other side streets within the construction zone. Street maintenance shall also include sweeping and washing of streets, adjacent and connected to the construction zone on a weekly, or more frequent schedule, to prevent the accumulation of dust, dirt, gravel or other deleterious materials, all as necessary to maintain the construction roadways and adjacent streets in a safe, clean and drivable condition for use by public and local traffic.

Upon request from the City for information pertaining to a claim against the contractor, contractor shall provide a written/email response, including all requested information, within 14 calendar days of City’s request. If a response with all requested information is not provided to the City within 14 calendar days, a penalty of $500 per calendar day will be assessed to the Contractor by the City.

5-13 PUBLIC CONVENIENCE AND SAFETY.

5-13.1 General.

The Contractor may be allowed to close the roadway, or a portion thereof, to traffic during normal work hours upon approval from the Engineer. During any closure, the Contractor shall allow access for residents, schools, trash service trucks, churches and businesses within the affected portion of roadway, except as required for construction for a reasonable period of time. The Contractor shall notify residents as noted within Section 5-18.

The Contractor shall provide and install barricades, delineators, warning devices and construction signs in accordance with the Work Area Traffic Control Handbook (WATCH) prepared by the Redlands Regular Meeting of 02-20-24
590 of 923

GC 20

Southern California Chapter of the American Public Works Association. During adverse weather or unusual traffic or working conditions additional devices shall be placed as directed by the engineer.

All traffic signs and devices shall conform to the curre nt State of California, Department of Transportation (CALTRANS), "Manual of Warning Signs, Lights, and Devices for Use in Performance of Work upon Highways", unless otherwise approved by the Engineer.

Fences, barriers, lights and signs shall be furnished, erected and maintained as necessary to give an adequate warning to the public at all times that the work is under construction and of dangerous conditions to be encountered as a result thereof, and warning and directional signs shall also be erected and maintained as may be required by the City. Should the Contractor fail to furnish a sufficient number of traffic and/or pedestrian safety devices within three (3) hours after being notified, the Owner will place such necessary items and the Contractor shall be liable to the Owner for providing such devices in accordance with the following provisions:

1. For placing of barricades - $15.00 per barricade for each day or part thereof.

For flashers - $15.00 per flasher for each day or part thereof.

For traffic cones - $7.50 per cone for each day or part thereof.

2. In the event that the services of the Owner are required outside the normal working hours and/or days or items not noted above are furnished by the City, all costs incurred by the City shall be the responsibility of the Contractor.

The Contractor shall relocate, preserve and maintain the visibility of all signs within the project limits which affect the flow of traffic, as directed by the engineer. Any signs that are missing or found damaged shall be replaced immediately by the Contractor at his expense.

The Contractor shall provide and maintain Class II barricades along excavation edges parallel to the flow of traffic at a spacing of twenty-five feet (25'). Class II barricades mounted with flashers shall be installed around work areas in parkways. Class II barricades shall have alternating black and reflectorized white (or yellow) stripes at an angle of 45 degrees. The stripe with shall be four to six inches.

During paving operations barricades may be supplemented with minimum size eighteen-inch (18") high traffic cones and delineators such that spacing between barricades and/or cones or delineators is no greater than twenty-five feet (25"). At all access poin ts such as intersecting streets, alleys and driveways, barricades and/or cones shall be provided at five -foot (5') intervals so as to prevent vehicular access to the paving area. Where access from an intersecting street is prohibited, a "Road Closed" sign shall be provided. "No Left Turn" sign shall be provided wherever required by the Engineer.

Clearances from traffic lanes shall be 5 feet to the edge of any excavation and 2 feet to the face of any curb, pole, barricade, delineator or other vertical obstruction.

Redlands Regular Meeting of 02-20-24
591 of 923

GC 21

A 4 foot wide pedestrian walkway shall be maintained in the parkway area on each side of all streets, unless otherwise authorized by the Engineer. The minimum clearance from: the edge of pedestrian walkways to any traffic l ane shall be 5 feet; the edge of pedestrian walkway s to any work zone shall be 3 feet; and the surface of pedestrian walkways to any over head obstruction shall be 7 feet.

The Contractor shall, at the end of each work day, have backfilled, compacted and placed a temporary drivable roadway surface on all work areas within traveled roadways prior to leaving the job site. Failure to comply to the satisfaction of the Engineer s hall result in immediate correction by City forces, and all costs shall be borne by the Contractor.

Traffic control devices shall be marked with the Contractor’s name as appropriate. At no time shall any traffic control devices marked with companies or agencies other than the Contractor or subcontractors, be utilized within the work area.

All said traffic controls and safety devices shall be maintained in clean condition, with any and all graffiti removed by the end of workday on which the graffiti was first reported to the Contractor.

If the traffic control devices are deemed unacceptable by the Engineer due to being damaged, dirty, or marked incorrectly, the Contractor shall replace the traffic control devices immediately. Should the Contractor fail to furnish traffic control devices within three (3) hours after being notified, the Owner will place such necessary items and the Contractor shall be liable to the Owner for providing such devices in accordance with the provisions above.

5-13.1.1 Vehicular Access.

At such times as driveways are inaccessible due to the Contractor's work they shall be blocked by two (2) Class II barricades or one (1) Class II barricades and two (2) delineators. Driveways that are ramped or planked for temporary access shall be provided with a delineator at each side.

5-13.1.2 Signage. The Contractor shall furnish, erect and maintain all construction traffic signage as required and specified.

All construction traffic signage shall be in place prior to commencing any work, placed as needed during construction, moved as necessary and removed only upon completion of all work.

All construction traffic signage and controls shall comply with the State of California Manual of Traffic Controls, Warning Signs, Lights and Devices for use in Performance of Work Upon Highways. All construction traffic signage used in the performance of the work shall be a minimum of the encapsulated lens (high intensity) type. All traffic controls and safety devices, equipment and materials, including but not limited to cones, channelizers, del ineators, flashing warning lights, barricades, high level warning devices, telescoping flag trees, flags, signs, markers, portable barriers, flashing arrow signs, changeable message signs, markings and flagging equipment shall be provided and maintained in like new condition.

When a Traffic Signal is constructed as a part of the project, the Contractor shall place and maintain for one calendar month, a message board for each approach leg to a new traffic signal. The Redlands Regular Meeting of 02-20-24
592 of 923

GC 22

message board shall read “CAUTION - NEW TRAFFIC SIGNAL”. The one month period shall begin from the day of activation. This requirement may be lessened or waived, on a case-by-case basis, by the Engineer.

The Contractor shall furnish and properly install, construct, erect, use and continuously inspect and maintain, twenty-four (24) hours per day, seven (7) days per week, including holidays, all said devices, equipment and materials and all temporary and permanent pedestrian and driving surfaces as necessary to provide for the safety and convenience of, and to properly warn, guide, control, regulate, channelize and protect the vehicular traffic, pedestrian traffic, project workers, and the public throughout t he entire limits of the work activity and beyond said limits as necessary to include areas affecting or affected by the work, from the date of notice to proceed to the completion and acceptance of the work. Any corrective work required to be performed by City forces shall be charged to the Contractor and paid in full before release of any bonds on the project.

All traffic cone s shall be no less than 28 inches in height, exc ept that shorter cones, 12 inches minimum height, may be permitted during striping maintenance operations where the only function of the cone is to separate traffic from the wet paint. All barricades used to delineate traffic at night or placed in or adjacent to the traveled roa dway at night, shall be equipped with flashing warning lights.

Channelizers shall be required when lane restrictions, detours or other work conditions need to be maintained for periods longer than normal work hours. Channelizers shall be surface -mounted type and shall be furnished, placed and maintained at the locati ons shown on the plans or as approved by the Engineer and shall conform to these specifications. Channelizers shall be, at the Contractor’s option, one of the following types, or approved equal: (1) Safe -Hit SH236SMA; (2) Repo “The Replaceable Post”; or (3) Carsonite, “Super Duck” SDF-436.SDF-436.

5-13.2 Traffic Control Plan
The Contractor shall provide a Traffic Control Plan to the agency for approval prior to the scheduled commencement of work. Comments and corrections shall be returned to the Contractor within five (5) working days.

The Contractor shall be required to maintain one lane in each direction when working on the roadway.

Access to schools, businesses, etc. shall be maintained as necessary for their operations. If closures are authorized by the Engineer, all detour signage shall be insta lled prior to closure of specified portion of roadway(s), and shall be maintained during closure.

The Contractor shall make provision to allow pedestrians full access across work areas at existing crosswalks, while working within those areas.

Traffic controls, including but not limited to vehicular and pedestrian traffic controls, maintenance of vehicular and pedestrian access, detours, and street closures shall be in accordance with Subsection 7-1, of the current edition of the "Standard Specifications for Public Works Construction," including all its subsequent amendments, and the current edition of the "Work Area Traffic Control Handbook."

Traffic control and the Traffic Control Plan shall conform to the following:

Redlands Regular Meeting of 02-20-24
593 of 923

GC 23

a. All major streets shall remain open to through-traffic at all times, residential street will be closed to traffic only as long as it takes for material application and drying time.

b. The Traffic Control Plan shall indicate the traffic control requirements for the different types of work to be performed. The Contractor shall be responsible for the preparation of Plans as necessary for specific items of work. These Plans shall be approved by the City's Engineer.

c. All traffic controls and safety devices, equipment and materials, including but not limited to cones, delineators, flashing warning lights, barricades, high level warning devices (flag trees), flags, signs, markers, portable barriers, flashing arrow sig ns, markings, and flagging equipment shall be provided and maintained in "like new" condition.

d. The Contractor shall furnish and properly install, construct, erect, use, and continuously inspect and maintain, twenty -four (24) hours per day, seven (7) days per week, all said devices, equipment and materials and all temporary and permanent pedestrian and driving surfaces as necessary to provide for the safety and convenience of, and to properly warn, guide, control, regulate, channelize and protect the vehicular traffic, pedestrian traffic, project workers, and the pu blic throughout the entire limits of the work activity and beyond said limits as necessary to include area affecting or affected by the work, from the start of work to the completion of the work.

In the event the slurry and cape seal ravels, a "loose gravel" (C6) sign shall be placed to adequately warn the public.

e. High-level warning devices (flag trees) are required at all times for any work being performed within the roadway unless otherwise specifically authorized by the City's Engineer.

f. All barricades shall be equipped with flashing warning lights, and all traffic cones shall be no less than twenty -eight inches (28") in height, except that shorter cones, twelve inches (12") high or higher, may be used during striping maintenance operations where the only function of the cones is to protect the wet paint from the traffic.

g. Type III barricades, no less than six feet (6') in length and equipped with two (2) Type "N" markers each and two (2) flashing warning lights each, shall be used to close streets, except as otherwise specifically authorized in advance by the City's Engineer for minor maintenance work of no more than one (1) working days duration on weekdays, or on holidays only, and between 8:00 a.m. and 3:30 p.m. only. Said barricades shall be placed across the full roadway at each point of closure with the distance be tween Redlands Regular Meeting of 02-20-24
594 of 923

GC 24

barricades or between barricades and curbs, not exceeding three feet (3'), except that one (1) eleven -foot (11')-wide gap between barricades shall be provided at the center of the street. Barricades to the right of the street's center, facing the inbound vehicular traffic, shall also be equipped with one (1) Type C2 "Road Closed" sign each or one (1) Type C3A "Road Closed to Thru Traffic" sign each.

h. Except for residential streets, as otherwise directed and/or authorized by the City's Engineer, two-way vehicular traffic shall be maintained at all times within two (2) eleven foot (11') -wide lanes on streets, having an effective roadway width of forty-four feet (44') or more with restricted parking, and other streets of lesser widths may be reduced to one (1) twelve -foot (12') wide lane with work activity being limited to one side at a time, and with one-way vehicular traffic being maintained at all ti mes by properly trained and experienced flaggers.

No reduction of the traveled way width shall be permitted on any City street before 8:00 a.m. nor after 3:30 p.m., on weekends or holidays, or when active work is not being done, unless prior authorization to do so is granted by the City's Engineer.

Arrow boards shall be required for all lane closures on major streets.

i. Properly trained and experienced flaggers shall be provided to traffic when said traffic is to be interrupted, when two -way traffic is to be reduced to one-way traffic, and at such other times as is necessary to safely pass the traffic through or around the work area, and when so directed by the City's Engineer.

j. Vehicular access to occupied residential property may be restricted on weekdays other than holidays between the hours of 8:00 a.m. to 3:30 p.m. while essential work activity is taking place, with specific prior written approval from the City's Engineer, providing the Contractor gives the owner and/or resident at least forty -eight (48) -hour advance written and oral notice. See Part 2, "Notification of Residents," herein.

Convenient and safe pedestrian access to occupied residential property shall be maintained at all times. Access to mailboxes must be maintained at all time, such that the postal delivery service is not interrupted.

Access to vacant and unused property may be restricted at the Engineer's discretion. Both vehicular and pedestrian access shall be maintained at all times to all other property except as otherwise specifically authorized in writing by the City's Engineer.

Redlands Regular Meeting of 02-20-24
595 of 923

GC 25

k. Any traffic control and safety devices and equipment being used which becomes damaged, destroyed, faded, soiled, misplaced, worn out, inoperative, lost, or stolen shall be promptly repaired refurbished and/or replaced, and any traffic control and safety devices and equipment being used which are displaced or not in an upright position from any cause, shall be promptly returned or restored to their proper position.

l. An unobstructed view of all signs and warning devices including but not limited to stop signs, stop ahead signs, street names signs, and other regulatory, warning and construction signs, markers, and warning devices shall be maintained at all times. No trucks or other equipment or materials shall be stopped, parked, or otherwise placed so as to obscure said signs, markers, and devices from the view of vehicular and/or pedestrian traffic to which it applies.

m. When entering or leaving roadways carrying public traffic, the Contractor's equipment, whether empty or loaded, shall yield to said public traffic at all times, except where the traffic is being controlled by police officers, fire officers, properly trained and experienced flaggers, or at traffic signalized intersections.

n. Stockpiling and/or storage of materials on any public right -of-way or parking areas will not be allowed without specific permission of the Engineer. Materials spilled along or on said right -of-way or parking areas shall be removed completely and prompt ly. All stockpile and/or storage areas shall be kept in a safe, neat, clean, and orderly fashion, and shall be restored to equal or better than original condition upon completion of the work.

o. Where vehicular access to abutting property must be restricted, the work shall be so selected, arranged, and scheduled that the person(s) requiring access to said abutting property and/or residents along said streets affected will be able to park within a reasonable distance of not more than five hundred feet (500') from their homes and/or destination. Residents must be supplied written notice of such restrictions a minimum of 48 hours in advance.

p. When work has been completed on a particular street or has been suspended or rescheduled, and said street is to be opened to vehicular traffic, all equipment, "NO PARKING" signs, other obstructions, and unnecessary traffic control devices and equipment shall be promptly removed from that street except as otherwise authorized or directed by the City's Engineer.

q. Should the Contractor be neglectful, negligent, or refuse, fail, or otherwise be unavailable to promptly, satisfactorily, and fully comply with the provisions specified and referred to hereinabove, the City reserves the right Redlands Regular Meeting of 02-20-24
596 of 923

GC 26

to correct and/or mitigate any situation, which in the sole opinion of the City's Engineer constitutes a serious deficiency and/or serious case of noncompliance, by any means at its disposal at the Contractor's and/or permittee's expense, and will deduct the cost therefore from the Contractor's progress and/or final payment. Such corrective action taken by the City shall not reduce or abrogate the Contractor's legal obligations and liability for proper traffic control and safety measures, and shall not serve to transfer said obligations and liabilities from the Contractor to the City or the City's agents.

r. Violations of any of the above Provisions and/or Provisions of the referenced publications, unless promptly and completely corrected to the satisfaction of the City's Engineer, shall at the sole discretion of the City, be grounds for termination of the Con tract, or shut down or partial shutdown of the work, without compensation to the Contractor and/or permittee, or liability to the City, all as prescribed by Contractual obligation or State law, whichever is applicable.

Full compensation for furnishing all labor, materials, tools, equipment, flaggers, lights, channelizers (surface mounted), temporary striping, barricades, portable flashing lights, flashing arrow signs, traffic control and detour plan, and incidentals required to comply with the provisions specified and referred to herein above, to provide all required traffic and pedestrian control for the duration of this contract, all as shown and as specified, shall be paid as specified in Section 01200 of the General Requirements and no other compensation shall be made therefore.

5-13.3 Edison Energized Conductors. The Contractor hereby promises and agrees that in the performance of the Work, he will employ and utilize only qualified persons, as hereinafter defined, to work in proximity to Edison's secondary, primary and transmission facilities. The term "qualified person" is defined as follows:

"Qualified Person". A person by reason of experience or instruction is familiar with the operation to be performed and hazards involved.

Contractor further promises and agrees that the provisions of this paragraph shall be and are binding upon any Subcontractor or Subcontractors that may be retained by it, and that the Contractor shall take such steps as are necessary to insure compliance by said Subcontractor or Subcontractors with the requirements of this paragraph.

5-14 CONTRACTOR’S RESPONSIBILITY FOR DAMAGE.

5-14.1 Responsibility for Damage. The Contractor agrees to and does hereby indemnify, defend and hold harmless the City, its elected officials and the Consultant and their officers, agents and employees from every claim or demand made, and every liability, loss, damage, or expense of any nature whatsoever, including attorney's fees and costs, which may be incurred by reason of:

Redlands Regular Meeting of 02-20-24
597 of 923

GC 27

(a) Liability for damages for (1) death or bodily injury to persons, (2) injury to loss or theft of property, (3) any other loss, damage or expense arising under either (1) or (2) above, sustained by the Contractor or any person, firm or corporation employed by the contractor upon or in connection with the work called for in this agreement, except for the liability resulting from the sole negligence or willful misconduct of the City, its elected officials and their officers, employees and agents who are directly employed by the City and the Consultant; and

(b) any injury to or death of persons or damage to property caused by any fault, neglect, default or omission of the Contractor, or any person, firm or corporation employed by the Contractor, either directly or by independent contract, including all damages due to loss or theft, sustained by any person, firm or corporation, including the City, arising out of, or in any way connected with the work covered by this agreement, whether said injury or damage occurs either on or off City property, provided that any of the foregoing (1) is attributable to personal injury, bodily injury, sickness, disease or death, or to injury to or destruction of tangible property (other than the work itself), including the loss of use resulting there from, and (2) is caused in whole or in part by any act or omission of the Contractor, any subcontractor, any supplier, anyone directly or indirectly employed by any of them or anyone for whose act or omissions any of them may be liable, regardless of whether or not caused in part by any act or omission (active, passive, or comparative negligence included, excepting the active negligence of the District) of a party indemnified hereunder.

(c) The Contractor, at its own expense, cost, and risk shall defend any and all actions, suits or other proceedings that may be brought or instituted against the City, its elected officials, officers, agents and employees and the Consultant, against any su ch claim, demand or liability, and shall pay or satisfy any judgment that may be rendered against the City, its elected officials, officers, agents or employees, in any such action, suit or other proceedings as a result thereof.

5-15 NO PERSONAL LIABILITY. Neither the City Council, the Engineer, the Consultant, nor any other officer or authorized assistant or agent shall be personally responsible for any liability arising under the contract.

5-16 CONTRACTOR'S RESPONSIBILITY FOR WORK. Except as provided above, until the formal acceptance of the Work by the City, the Contractor shall have the charge and care thereof and shall bear the risk of injury or damage to any part thereof by the action of the elements or from any other cause, wh ether arising from the execution or from the non -execution of the Work. The Contractor shall rebuild, repair, restore, and make good all injuries or damages to any portion of the work occasioned by any of the abov e causes before final acceptance and shall bear the expense thereof, except such injuries or damages occasioned by act of the federal government or the public enemy.

The City of Redlands shall not be held responsible for the care or protection of any material or parts of the work prior to final acceptance, except as expressly provided in these specifications.

Redlands Regular Meeting of 02-20-24
598 of 923

GC 28

The City shall not be responsible for security of the Contractors equipment or materials at the site.

The City will not be responsible for theft or damage to any property or materials of the Contractor.

Security for Contractor’s property shall be the responsibility of the Contractor.

5-17 WARRANTY OF WORK. The Contractor shall guarantee the Work against defective materials or workmanship for a period of (1) year from the date of completion date specified in the Notice of Completion, except where longer warranty periods are specifically stated. As specified in Section 2-4 in the GENERAL CONDITIONS, the Performance Bond shall remain in full force and effect during the warranty period.

All work which has been rejected, shall be remedied, or removed and replaced, by the Contractor at his own expense, with work conforming to the Plans and Specifications. Any defective material or workmanship which may be discovered before final acceptance or within (1) one year from the completion date specified in the Notice of Completion shall be corrected immediately by the Contractor at his own expense notwithstanding that it may have been overlooked in previous inspections and estimates. Failure to inspect work at any stage shall not relieve the Contractor from any obligation to perform sound and reliable work as herein described. It is the Contractor's ultimate responsibility to deliver at the time of final acceptance a complete project that complies in all details with these Contract Documents. All items shall be ready to operate.

Any omission or failure on the part of the Owner to discover or notify the Contractor of or to condemn defective work or material at the time of construction shall not be deemed an acceptance, and the Contractor will be required to correct defective work or material prior to final acceptance.

The Owner will endeavor to locate any errors or defective materials or workmanship and call them to the attention of the Contractor prior to subsequent work being performed. However, the Owner is under no obligation to do so and shall not be held liable b ecause errors or defective material or workmanship by the Contractor are not discovered prior to subsequent work.

During the (1) one year warranty period, should the Contractor fail to remedy defective material and/or workmanship, or to make replacements within five (5) days after written notice by the Owner, it is agreed that the Owner may make such repairs and replacement and the actual cost of the required labor and materials shall be chargeable to and payable by the Contractor or his Surety.

Nothing in this section shall be construed to limit the rights of the Owner to immediately correct conditions which may be unsafe or which may pose a public health nuisance. Should said conditions later be found to be caused by defective material and/or workmanship, the Contractor and his Surety shall reimburse the Owner for costs reasonably incurred while attending the situation.

In the event it is necessary for the Owner to file suit to enforce any liability of the Contractor pursuant to this sections WARRANTY OF WORK, the Owner shall be entitled to recover from the Contractor, in addition to all other amounts found due and owing, costs of suit and reasonable expenses and fees, including reasonable attorneys' fees, incurred by the Owner in successfully enforcing the Contractor's obligations, all to be taxed as costs and included in any judgment rendered.

Redlands Regular Meeting of 02-20-24
599 of 923

GC 29

The warranty provided herein shall not be in lieu of, but shall be in addition to any warranties or other obligations otherwise imposed by the Contract Document or by law. The remedies provided herein shall not be exclusive and the Owner shall be entitled to any and all remedies provided by law.

5-18 NOTIFICATION OF RESIDENTS/BUSINESSES . The Contractor shall notify all residents, firms, institutions, agencies, and utility companies which may be affected by the work.

Notification shall be by hand delivery of an approved notice within the project limits approved by the City. The notification process shall consist of two notifications, one prior to the start of construction for all properties within the project area and a second notification at least seven days in advance of any activity which may impact each specific property. In the event of any work within the downtown area, the distribution of the second notification shall be at least fourteen days in advance of any activity. Activities impacting said properties and, therefore, requiring the above said notices include the following: the work itself; closure or partial closure of the street ; and disallowance of street parking and disallowance of vehicular ingress to or egress from the property.

Said firms, institutions, agencies, and utility companies which must be notified of proposed work shall include, but are not limited to the following: public schools, private schools, day care centers, postal service, hospitals, governmental services, police department, fire department, ambulance services, Omnitrans, solid waste collection, and City street sweeping.

The proposed notice shall be submitted to the Engineer at least seven calendar days prior to the date of distribution for review and approval. The submittal shall also include a map identifying the limits of the work and proposed limits of distribution. The printed notices shall contain a general description of the work to be done, the name of the street with limits, the day and date of the work and the name and telephone number of the Contractor. The notice shall also include a statement that there will be no disruption of trash collection schedules and that trash should be set out by 6:00 a.m. on the scheduled day of pickup. If on-street parking will be affected the notice shall include a statement that no on-street parking will be allowed between the hours of 7:00 a.m. and 5:00 p.m. on the day of work, and a statement that it will be necessary to tow away parked vehicles at the owner's expense per California Vehicle Code CVC 22651L and CVC 22654D.

The Contractor will provide City with the dates and addresses of when project notifications are delivered to affected properties. City will verify the notification process is completed in compliance with the requirements of the specifications. Work will commence when City approves Contractor’s compliance with the requirements set forth in the specifications.

If on-street parking is affected, the Contractor shall also post pre-approved "NO PARKING-TOW WAY" signs on 1 x 2 wood stakes or barricades at one hundred foot (100’) maximum spacing along the affected areas of the street, 48 hours prior to the start of the work. The "NO PARKING-TOW AWAY" signs shall contain the day, date, and hours that parking will be prohibited on that particular street and a statement that parked vehicles will be towed away at owner's exp ense per California Vehicle Code CVC 22651L and CVC 22654D. The Contractor shall maintain said signs throughout the day of work, and shall start the removal of said signs by 4:00 p.m. and complete the removal by 6:00 p.m. on said day of work or as otherwise directed by the Engineer.

Redlands Regular Meeting of 02-20-24
600 of 923

GC 30

The Contractor shall document the day, date, and time the signs are installed because the no parking restriction cannot be enforced until the signs have been in place 24 hours. Posting of signs on trees, utility poles, light standards and other existing parkway improvement is strictly forbidden.

In the event of street resurfacing operations, the notices to residents shall contain a statement that the street to be resurfaced will be closed to vehicular traffic, and the suggestion that if they require the use of their vehicles on the day of the resurfacing work, they should consider parking their vehicle on a nearby street which is not scheduled for a resurfacing application.

In the event scheduled work is delayed, the Contractor shall immediately remove all "NO PARKING" signs. The contractor must notify all previously notified, in person and with printed notices, that the work will be rescheduled and that they will be re-notified 48 hours in advance. The Contractor shall have an adequate supply of approved notifications for distribution to residents.

Full compensation for conforming to these requirements shall be considered as included in the various Contract items of work involved, and no additional compensation will be allowed therefore.

Failure to comply with this section shall result in a penalty assessment imposed of up to $10,000 per violation at the City’s discretion.

SECTION 6 – PROSECUTION AND PROGRESS OF THE WORK

6-1 CONSTRUCTION SCHEDULE AND COMMENCEMENT OF WORK . - Add the following paragraph:

Contractor shall notify Underground Service Alert (USA) at 1 (800) 227-2600, two working days prior to starting work, and must submit verification number to the City prior to starting work.

6-1.2 Commencement of the Work. - Amend the second sentence as follows:
“The work shall start within 10 days thereafter, and be diligently prosecuted to completion within the Contract Time.”

6-3 TIME OF COMPLETION.

6-4.1 General. - Add the following paragraphs:

If saturated soil is encountered during construction due to leaks in an existing utility, contractor shall remove saturated material and replace with a suitable backfill material until adequate compaction can be attained by verification from the City's Geotechnical Engineer.

Prior to any removal of saturated material, contractor shall discuss the methods of remediation with the City's representative. Approval from the City, or the City's representative, shall be obtained for any amount of saturated material removal in which the contractor anticipates to be compensated for, if approval is not obtained all costs shall be borne by the contractor.

Up to a 14 day delay in paving operations may be requested after all leaks have been resolved to provide time for excess moisture to dissipate, at no additional cost to the city, in lieu of removing and Redlands Regular Meeting of 02-20-24
601 of 923

GC 31

replacing the saturated soil. A no cost change order will be prepared to provide the contractor with additional contract time if such delay is requested by the City.

6-9 LIQUIDATED DAMAGES. The value of liquidated damages noted in this section is amended to five hundred dollars ($500) per working day.

6-10 NOTICE AND SERVICE THEREOF. Any notice required or given by one party to the other under the Contract shall be in writing and shall be dated and signed by the party giving such notice or by duly authorized representative of such party. Any such notice shall not be effective for any purpose whatever unless served in the following manner:

Notice shall be given to the Contractor by personal delivery thereof to said Contractor or to his authorized representative at the project site, or by deposing the same in the United States Mail enclosed in a sealed envelope addressed to said Contractor at the address established for the conduct of work under this Contract, certified and with postage prepaid.

Notice shall be given to the Surety, or any other person, by personal delivery to said Surety or other person, or by depositing the same in the United States Mail, enclosed in a sealed envelope addressed to such Surety or persons at the address of said Surety or persons last communicated by him to the party giving the notice, certified and with postage prepaid.

Notice shall be given to the Owner by personal delivery thereof or by depositing the same in the United States Mail enclosed in a sealed envelope, certified and with postage prepaid. The address of record for the owner is:

City of Redlands
Municipal Utilities & Engineering Department
P.O. Box 3005
35 Cajon Street, Suite 15A
Redlands, CA 92373

6-11 PUBLIC RECORDS ACT. All documents, Plans, specifications and all other information relating to the conduct of the City’s business, including information submitted by the Contractor, shall become the exclusive property of the City and except as provided by law shall be deemed public records. Said information shall be subject to the provisions of the California Public Records Act (Government Code Sections 6250 et seq.).

Under no circumstances will the City be responsible or liable to the Contractor, submitter or any other party for the disclosure of any records or information submitted to the City, regardless of whether such records or information are labeled “Trade Secret”, “Confidential”, or “Proprietary” (or words to similar effect) and regardless of whether the disclosure is required by law or a court order or occurs through inadvertence, mistake, or negligence on the part of the City or its officers, employees, and/or Contractors.

The City will not advise as to the nature or content of documents entitled to protection from disclosure under the California Public Records Act, including interpretations of the Act or the definition of Redlands Regular Meeting of 02-20-24
602 of 923

GC 32

“Trade Secret”. The submitting party shall be solely responsible for all determinations made under the Act, and where appropriate for clearly and prominently marking each and every page or sheet of information with “Trade Secret”, “Confidential”, or “Proprietary”. Each submitting party is advised to contact its own legal counsel concerning the California Public Records Act and its applicability to the submitting party’s own circumstances.

In the event of litigation concerning the disclosure of any information submitted by the submitting party, the City’s sole involvement will be as a stakeholder, retaining the information until otherwise ordered by a court. The submitting party, at its sole expense and risk, shall be responsible for any and all fees and costs for prosecuting or defending any action concerning the information, and shall indemnify and hold the City harmless from all costs and expenses including attorneys’ fees, in connection with such action.

SECTION 7 - MEASUREMENT AND PAYMENT

7-3 PAYMENT.

7-3.2 Partial and Final Payment. - Delete and replace with the following:

The closure date for the purpose of making monthly progress payments shall be assigned by the Engineer during the pre -construction meeting. Payment, less deductions, unearned work and retention, will be made within 30 days of the closure date. If a dispute exists between the City and the Contractor regarding an item included in the Contractor's Monthly Progress Payment Request, progress payments will be withheld until said dispute is resolved, in which case longer period of time will be required to make such payment. No such payment shall be required to be made, when in the judgment of the Engineer, the total value of the work since the last estimate amounts to less than $500.

If, in the opinion of the Engineer, work is not progressing according to the a pproved schedule, payments may be withheld until the Contractor returns to the approved schedule.

Deductions will be made for: (1) amounts due the Owner for equipment or material furnished or services rendered; (2) amounts due the Owner under the terms of the Contract; (3) amounts of any claims of lien filed with the Owner; (4) accrued amounts of liquidated damages; (5) amounts required to be deducted by Federal, State or local governmental authorities. From the balance thus determined will be deducted the amounts of all previous payments, and the remainder shall constitute the monthly payment due the Contractor.

A retention of five percent (5%) will be withheld from each and every progress payment to the Contractor. This percentage will remain constant throughout the duration of the Contract. The City shall make a progress payment within thirty (30) days after r eceipt of an undisputed and properly submitted payment request from Contractor pursuant to Public Contract Code section 20104.50.

After completion of the work to the satisfaction of the Engineer, the Engineer shall make a final estimate of the amount of work done. The City shall pay the entire sum so found to be due after deducting there from all previous payments and all amounts to be retained under the provisions of the Contract. All prior partial estimates and payments shall be subject to correction in the final estimate and payment. The final payment shall not be due and payable until the expiration of thirty-five (35) days from and after the recordation of the Notice of Completion filed by the City.

Redlands Regular Meeting of 02-20-24
603 of 923

GC 33

As provided by paragraph 22300 of the California Public Contract Code, the Contractor may substitute securities for any monies withheld by the City to ensure performance under the Contract.

Substitute securities shall be deposited in a financial institution in a form acceptable to the City of Redlands. The financial institution shall be located within the City limits of the City of Redlands.

The Escrow Agreement to be used is set forth in Public Contract Code section 22300.

7-3.3 Delivered Materials. - Delete and replace with the following:

No payment will be made for materials or equipment delivered but not yet incorporated in the work.

7-4.2.6 Extras. Without invalidating the Contract, the City may order extra work or make changes by altering, adding or deducting from the work, the Contract sum being adjusted accordingly and the consent of the Surety being first obtained where necessary or desirable. All the Work of the kind bid upon shall be paid for at the price stipulated on the proposal, and no claims for any extra work or material shall be allowed unless the work is ordered in writing by the engineer and the price is stated in such order.

7-4.2.7 Claims for Extra Costs. No claim for extra work or cost shall be allowed unless the same was done in pursuance of a written order by the Engineer, as aforesaid, and the claim presented with the first estimate after the changed or extra work is done. When work is performed under the terms of the General Conditions, the Contractor shall furnish satisfactory bills, payrolls, and vouchers covering all items of cost and when requested by the City, give the City access to accounts relating thereto.

After completion of the work to the satisfaction of the Engineer, the Engineer shall make a final estimate of the amount of work done. The City shall pay the entire sum so found to be due after deducting there from all previous payments and all amounts to be retained under the provisions of the Contract. All prior partial estimates and payments shall be subject to correction in the final estimate and payment. The final payment shall not be due and payable until the expiration of the thirty-five (35) days from and after the recordation of the Notice of Completion filed by the City.

SECTION 8 - FACILITIES FOR AGENCY PERSONNEL

This section is deleted in its entirety.

SECTION 9 - ASSIGNMENT OF UNFAIR BUSINESS PRACTICES
CLAIMS

9-1. In entering into a public works contract or a subcontract to supply goods, services, or materials pursuant to a public works contract, the Contractor or subcontractor offers and agrees to assign to the City all rights, title and interest and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2, commencing with section 16700 of part 2 of division 7 of the Business and Professions Code), arising from the purchase of goods, services, or materials pursuant to this public works agreement. This assignment shall be made and become effective at the time the City tenders final payment to the Contractor, without further acknowledgment by the Parties.

Redlands Regular Meeting of 02-20-24
604 of 923

GC 34

SECTION 10 - TRENCHING AND EXCAVATION

10-1. If this contract involves digging trenches or other excavations that extend deeper than (4) feet below the surface, the following shall be done pursuant to California Public Contract Code Section 7104:

A. That the Contractor shall promptly and before the following conditions are disturbed, notify the City in writing, of any:

(1) Material that the Contractor believes may be material that is hazardous waste, as defined in Section 25117 of the Health and Safety Code, that is required to be removed to a Class I, Class II or Class III disposal site in accordance with provisions of existing law.

(2) Subsurface or latent physical conditions differing from those indicated.

(3) Unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the contract.

B. That the City shall promptly investigate the conditions, and if it finds that the conditions do materially so differ, or do involve hazardous waste, and cause a decrease or increase in the Contractor’s cost of, or the time required for, performance of any part of work shall issue a change order under the procedures described in the contract.

C. That, in the event that a dispute arises between the City and the Contractor whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in the Contractor cost of, or time required for, performance of any part of the work, the Contractor shall not be excused from any scheduled completion date provided for by the contract, but shall proceed with all work to be performed under the contract. The Contractor shall retain any and all rights provided either by contrac t or by law which pertains to the resolution of disputes and protests between the contracting parties.

SECTION 11 - REMOVAL, RELOCATION OR PROTECTION OF

EXISTING UTILITIES

11-1. Pursuant to Government Code Section 4215 et seq, the City shall assume the responsibility between the parties to this contract, for the timely removal, relocation, or protection of existing main or trunk line utility facilities located on the site of the construction project for this contract, if such utilities are not identified by the public agency in the plans and specifications made a part of the invitation for bids.

11-2. The Contractor shall be compensated for the costs of locating, repairing damage not due to the failure of the Contractor to exercise reasonable care, and removing or relocating such utility facilities not identified in the plans and specifications with reasonable accuracy and for equipment on the project necessarily identified during such work.

Redlands Regular Meeting of 02-20-24
605 of 923

GC 35

11-3. The Contractor shall not be assessed liquidated damages for delay in completion of the project, when such delay was caused by the failure of the City, or the owner of the utility to provide for removal or relocation of such utility facilities.

11.4. The City shall not be required to indicate the presence of existing service laterals or appurtenances whenever the presence of such utilities on the site of the construction project can be inferred from the presence of other visible facilities, such as buildings, meter and junction boxes, on adjacent to the site of construction, provided, however, nothing herein shall relieve the City from identifying main or trunk lines in the plans and specifications.

11.5. Nothing herein shall preclude the City from pursuing appropriate remedy against the utility for delays which are the responsibility of the utility.

11.6. If the Contractor, while performing the contract, discovers utility facilities not identified by the City in the contract plans or specifications, Contractor shall immediately notify the City and the utility in writing.

11.7. The public utility, when it is the owner, shall have the sole discretion to perform repairs or relocation work or permit the Contractor to do such repairs or relocation work at a reasonable price.

11.8. Contractor shall comply with Government Code Section 4216 through 4216.9.

11.9. Conduits from existing street light and traffic signal systems may be encountered during construction of this project. All removals, relocations, and/or replacements of existing conduit systems shall be performed in accordance with these specifications and City standards, by a qualified electrical contractor. All costs for said work shall be borne by the Contractor and paid as a part of the various items of work requiring such removals, reloca tions, and/or replacements, and no other compensation shall be made therefore.

SECTION 200 - ROCK MATERIALS

200-2 UNTREATED BASE MATERIALS.

200-2.1 General. - Amend the first paragraph as follows:
“Materials for use as untreated base or subbase shall be classified in the order of preference as follows:

Crushed Aggregate Base
Crushed Miscellaneous Base
Pulverized Miscellaneous Base.”

200-2.4.1 General. - Delete the second sentence and replace with the following:
“The material shall be free of deleterious material as defined in 200-1.1.”

200-2.4.2 Grading. - Amend the first sentence of paragraph 1 as follows:
“The material shall be uniformly graded and shall conform to the ‘fine’ gradations:”

Redlands Regular Meeting of 02-20-24
606 of 923

GC 36

200-2.5.1 General. - Delete the third sentence and replace with the following:
“The material shall be free of deleterious material as defined in 200-1.1.”

200-2.8.1 General. - Amend as follows:

Delete the second sentence of paragraph 1 and replace with the following:
“Pulverized miscellaneous base may contain underlying base material.”

Delete the third sentence of paragraph 1 and replace with the following:
“The material shall be free of deleterious material as defined in 200-1.1.”

SECTION 201 - CONCRETE, MORTAR AND RELATED MATERIALS

201-1 PORTLAND CEMENT CONCRETE.

201-1.1.1 General - Add the following paragraph:

The Contractor shall furnish the Engineer in the field with a copy of the mix design to be used, and with a legible certified weighmaster's certificate for each load of PCC delivered to the project.

PCC delivered to the project site having a water content and/or slump greater than that specified in the mix design, shall be rejected and removed from the project site.

201-1.1.2 Concrete Specified by Class and Alternate Class - Amend Table 201 -1.1.2.(A) as follows:

Street Surface Improvements section -
All concrete in this section shall have a minimum compressive strength at 28 days of 22,410 kPa (3,250 pounds per square inch), and meet the requirements of class 330 -C-23 (560-C-3250) concrete.

Sewer & Storm Drain Facilities section, Sidehill Surface Drainage Facilities subsection - All concrete in this subsection shall have a minimum compressive strength at 28 days of 22,410 kPa (3,250 pounds per square inch), and meet the requirements of class 330 -C-23 (560-C-3250) concrete.

201-1.4.3 Transit Mixers. - Replace the first sentence in paragraph 6 with the following:

The total elapsed time between addition of water at the batch plant and the completion of the discharge of the PCC from the mixer, shall not exceed ninety (90) minutes. All PCC remaining in the mixer, after said ninety (90) minutes time limit, shall be rejected and removed from the project site.

SECTION 203 - BITUMINOUS MATERIALS

203-3 EMULSIFIED ASPHALT.

203-3.1 General. - Modify the section by adding the following:

Redlands Regular Meeting of 02-20-24
607 of 923

GC 37

Asphalt emulsion shall be a QUICKSET ANIONIC OR CATIONIC EMULSIFIED ASPHALT conforming to the requirements of Subsection 203 -1.3, “Test Reports and Certification”, and Subsection 203-1.2, “Testing Requirements” of the Standard Specifications.

The latex additive shall be Ultra Pave 70 (for anionic) or Ultra Pave 65 K (for cationic) or an approved equal. The latex shall be added at the emulsion plant after weighing the asphalt and before the addition of mixing water. The latex shall be added at a rate of two to two-and-one-half (2 to 225) parts to one-hundred (100) parts of emulsion by volume.

203-5 SLURRY SEAL.

203-5.1 General. - Delete the sentence and replace with the following:

Slurry seal shall be emulsion-aggregate slurry (EAS) conforming to 203-5.4.

203-5.2 Mix Design. - Modify the section by adding the following:

(f) Admixtures, such as Portland Cement or aluminum sulfate may be mixed into the slurry material to adjust curing time such that the applied slurry can support vehicular traffic within 60 minutes.

(g) Use of slag shall not be permitted.

(h) Deliveries of aggregate and emulsion shall not be made without the engineer present.

Emulsion is not to be transferred to an on -site storage tanker without the sieve test performed by the City.
203-5.3.2 Grading. - Delete the sentence and replace with the following:

The combined aggregate gradation shall be determined in accordance with ASTM C136 and conform to Type II requirements shown in Table 203-5.3.2 (A).

203-5.4.1 General. – Modify the paragraph and replace with the following:

EAS shall be a stable mixture of emulsified asphalt, aggregate, water, a set control agent, and latex.

EAS shall be Type II-CQS-1h-EAS.

203-5.4.2.1 Aggregate. – Delete the sentence and replace with the following:

Aggregate shall be Type II conforming to 203-5.3.

203-5.4.2.2 Emulsified Asphalt. – Modify the first paragraph and replace with the following:

Emulsified asphalt shall be quick -set, and contain latex. Quick -set emulsified asphalt shall be CQS-1h conforming to 203-3.

203-6 ASPHALT CONCRETE.

203-6.1 General. - Add the following paragraph:

Unless otherwise approved by the Engineer, asphalt concrete for paving shall be C2 -PG 64-10 (1/2”) for finish paving or B-PG 64-10 (3/4”) for base paving. A sphalt concrete for Type D1 or Type D2 curb shall be D2 –PG 70-10.

Redlands Regular Meeting of 02-20-24
608 of 923

GC 38

SECTION 206 - MISCELLANEOUS METAL ITEMS

206-7 TRAFFIC SIGNS.

206-7.1 General. The Contractor shall furnish or relocate and erect all traffic signage as required and specified.

All new traffic signage shall be a minimum of the encapsulated lens (high intensity) type, have an anti-graffiti protective covering and be installed on new posts. All traffic signage to be relocated shall be installed on new posts.

206-7.2 Protective Covering. Anti-graffiti protective covering shall be Type 1150 -POF, manufactured by 3M Company, or approved equal.

206-7.3 Post and Base. New posts and bases shall be Ultimate Sign Support System as manufactured by Western Highway, or approved equal.

SECTION 207 – GRAVITY PIPE

207-2 REINFORCED CONCRETE PIPE (RCP).

207-2.1 General. - Add the following sentences to paragraph 2:

The minimum D-load for any RCP shall be 1,350. The minimum size for RCP shall be 18 inches (457 mm) unless otherwise approved by the Engineer.

SECTION 211 - MATERIAL TESTS

211-1 COMPACTION TESTS.

211-1.4 General. The Contractor shall be responsible for all quality control for all work. The Contractor shall complete all necessary testing to ensure the quality requirements within the specifications are achieved. The Contractor shall conduct the compaction testing by a geotechnical engineering firm and the results of the testing shall be made available to the Engineer.

The City will complete assurance testing throughout the project by an independent testing firm.

The City will perform the first compaction test required at any location. If such test does not meet the required specifications, the City will make additiona l tests until the required compaction is obtained and withhold from the final payment due the Contractor, the cost of all such additional tests. To be acceptable, tests must be ordered and witnessed by the City. Tests will be ordered by the City and performed at a location and depth as directed by the City. The Contractor shall assist the City in performing these tests as necessary. The Contractor shall provide to the City the maximum dry density and the optimum moisture content results of backfill an d bedding material when requested by the City.

Redlands Regular Meeting of 02-20-24
609 of 923

GC 39

SECTION 214 - TRAFFIC STRIPING, CURB AND PAVEMENT

MARKINGS, AND PAVEMENT MARKERS

214-4 PAINT FOR STRIPING AND MARKINGS.

214-4.1 General. - Amend the first sentence in paragraph 4 as follows:
“Glass beads conforming to 214-3 shall be mechanically applied at a rate of 0.6 to 0.8 kg of beads per liter (5 to 7 pounds of beads per gallon).”

SECTION 300 - EARTHWORK

300-1 CLEARING AND GRUBBING.

300-1.1 General. - Amend as follows:

Amend paragraph 3 as follows:
“The natural ground surface shall be cleared of all vegetable growth, such as trees, logs, upturned stumps, roots of downed trees, brush, grass, weeds, shrubs, ground cover, tree stumps, decorative landscape rocks, edging, railroad ties, other decorative landscape treatments, boulders, rock, portland cement concrete, and all other objectionable materials, within the limits of construction.”

Add the following paragraphs:

Grubbing and removal of organic debris shall include the repair and/or replacement of all parkway irrigation piping and systems necessary to perform work on this Contract and capping pipelines until such time that permanent repairs and/or replacements have been made.

All debris removed from the project site under this item shall be disposed of at an approved dump site. All transportation costs and dump fees shall be borne by the Contractor.

Clearing and Grubbing shall include, but is not limited to, the following:

1. Removal of existing AC berms.

2. Removal of all curb and gutter, cross gutters, and spandrels shall be replaced within three (3) calendar days. The Asphalt Concrete patch for areas with curbs and gutters removed and replaced shall be placed within two (2) working days after the curb a nd gutter, cross gutters, and spandrels are replaced. Removal of all sidewalks shall be replaced within three (3) calendar days.

3. Saw cut and removal of poles, posts, PCC pavements, curb, gutter, and sidewalk. Holes resulting from removal of existing poles and posts from existing PCC, AC pavements and curbs and gutters, shall be filled or patched with like materials. Self -propelled drop hammers will not be allowed for removals.

Redlands Regular Meeting of 02-20-24
610 of 923

GC 40

4. Removal of all raised pavement markers not conforming to the approved plan or conflicting with the proposed striping as shown on the plans in accordance with Subsection 312 -3, Removal, of the Standard Specifications.

5. Removal and disposal of boulders, rock or PCC.

6. All trees and shrubs less than 3m ( 9 ft) directly above the entire sidewalk surface shall be trimmed and removed by the contractor to allow a clear path of travel for pedestrians.

7. Irrigation system relocation:

Any irrigation systems in conflict with the proposed improvements that are removed, damaged, disturbed, or broken shall be modified, repaired, and/or replaced to be operable and provide full irrigation coverage to the areas requiring irrigation using new m aterials, equal or better than the original materials, with 20 mm (3/4 in) Schedule 40 PVC being the minimum acceptable for underground lines and 13 mm (1/2 in) Schedule 80 being minimum acceptable for risers and with the systems not being out of operatio n for more than two (2) days. No payment for work associated with the irrigation repair will be released, until all irrigation is complete, operable and accepted by the City.

All trees, shrubbery and lawns deprived of normal irrigation watering due to a disruption of service caused by the Contractor’s operations shall be regularly and thoroughly irrigated by the Contractor so that said plantings will not be damaged. If any tre es, shrubbery or lawns die or suffer unacceptable damage as a result of or precipitated by the Contractor’s operations the Contractor shall replace same with the same plant species and size. Existing grass lawns within areas that must be excavated and/or re-graded shall be cut into approximate 305 mm (1 ft) squares, removed, protected, cared for and replaced as soon as possible. Dead, dying, and unacceptably damaged grass shall be replaced with new grass sod.

8. Existing inlets, slotted drains, drainage pipes, concrete gutters, drainage pipes, where any portion of such structure is within 1m of the grading plane in the excavation areas, or within 300 mm (1 ft) of original ground in embankment areas, or where shown on the plans to be removed, shall be completely removed and disposed of accordingly.

9. Removal and disposal of existing drainage inlet structure and PCC or AC apron.

10. The Contractor shall dispose all materials not being salvaged outside of the right -of-way and shall pay for all costs for disposal.

11.Removal and disposal of any abandoned utilities that may interfere with the improvements.

12.Self-propelled drop hammers will not be allowed for removals.

300-1.3.1 General. - Add the following paragraphs:

Redlands Regular Meeting of 02-20-24
611 of 923

GC 41

The Contractor shall dispose portland cement concrete, stone rubble, and brick at an approved dump site.

All reprocessed asphaltic cement concrete may be placed as the lower course of crushed aggregate base material. If the Contractor chooses not to reprocess the material, disposal at an approved dump site shall be required. All costs for disposal shall be borne by the Contractor. If the Contractor chooses to reprocess material, it shall be protected and remain contaminate -free, otherwise disposal at an approved dump site will be required with all costs borne by the Contractor.

All reprocessed asphaltic cement concrete to be used as crushed aggregate base shall be ground to conform to Section 200-2.2.

300-1.3.2 (a) Bituminous Pavement. - Amend the following:

Amend the second sentence as follows:
“Saw cutting of edges to be joined shall be with a power-driven saw. The groove shall be cut to a minimum depth of 4 inches (102 mm).”

Amend the third sentence as follows:
“Where bituminous pavement is to be removed, a cold mill header cut of maximum 6 feet (1.8 m) in width perpendicular to the join line shall be made, and a minimum laying depth of 1 inch (25mm) of new pavement material shall be provided at the join line.”

Amend the fourth sentence as follows:
“The edges of existing concrete pavement adjacent to the trench shall be saw cut to neat straight lines for the purpose of removing the damaged pavement areas.”

Add the following sentence:

Work under this item shall include asphalt concrete berms.

300-1.3.2 (b) Concrete Pavement. - Amend the following:

Amend the second sentence as follows:
“Saw cuts shall be made to a minimum depth of 4 inches (102 mm).”

Amend the third sentence as follows:
“If a saw cut in concrete pavement falls within 5 feet (1.5 m) of a construction joint, cold joint, expansion joint, or edge, the concrete shall be removed to the joint or edge.”

300-1.3.2 (c) Concrete Curb, Walk, Gutters, Cross Gutters, Driveways and Alley Intersections. - Amend the following:

Amend the first sentence as follows:
“Concrete shall be removed to neatly sawed edges with saw cuts made to a minimum depth of 4 inches (102 mm).”

Amend the third sentence as follows:

Redlands Regular Meeting of 02-20-24
612 of 923

GC 42

“No section to be replaced shall be smaller than 36 inches (1 m) in either length or width.”

Amend the fourth sentence as follows:
“If the saw cut in sidewalk or driveway would fall within 36 inches (914 mm) of a construction joint, expansion joint, or edge, the concrete shall be removed to the joint or edge, except that where the saw cut would fall within 12 inches (300mm) of a score mark, the saw cut shall be made in and along the score mark.”

Amend the fifth sentence as follows:
“curb and gutter shall be sawed to a depth of 4 inches (102 mm) on a neat line at right angles to the curb face.”

300-1.3.2 (d) Striping and Markings. All existing striping, markings and raised pavement markers shown to be removed or necessary to be removed from paving areas. This item includes removal in compliance with applicable laws and cleanup of residue from the operation.

All striping, markings and raised pavement markers removed beyond the limits shown on the plans for and/or at the convenience of the Contractor shall be replaced at the Contractor’s expense.

300-1.3.2 (e) Structures. All existing concrete structures (reinforced or non -reinforced) as shown on the plans to be removed or abandoned, including but not limited to, undersidewalk drains, manholes, headwalls, bulkheads, drop inlet structures, energy dissipaters, catch basins, vaults and pipelines. Abandonment shall include all cuts and concrete plugs necessary to seal ends or openings of abandoned pipes or structures.

300-1.3.2 (f) Rock Curbs. All rock from rock curb removals, as shown on the plans or required for construction of the project, shall be transported, delivered and unloaded at a storage site as directed by the Engineer.

300-1.3.2 (g) Miscellaneous Removals. All other removals of facilities, as shown on the plans but not covered under separate bid items, and any underground facilities found during the work and not shown on the plans shall be performed. The City has endeavored to show all known underground f acilities but is not responsible for unknown or abandoned facilities. Unknown underground facilities shall be paid as extra work.

300-1.3.2 (h) Miscellaneous Relocations. All relocation work as shown on the plans or required for construction of the project, but not covered under separate bid items, shall be included as a part of Subsection 300-1 Clearing and Grubbing. All relocation work performed as a part of clearing and grubbing work shall conform to the requirements and specifications of the agency or utility having jurisdiction over the item to be relocated.

300-1.4 Payment. - Add the following sentence to paragraph 1:

Payment for work on this item shall be made as a percentage of the work completed at each monthly payment.

Redlands Regular Meeting of 02-20-24
613 of 923

GC 43

300-2 UNCLASSIFIED EXCAVATION.

300-2.2.2 Wet Material. - Amend the second sentence of the paragraph:
“If such high moisture content is not the result of any action on the part of the Contractor, or inaction in protecting the work during the course of the contract, the work involved will be paid for in the following manner: Over-excavation and disposal work shall be considered “extra work,” with backfill and compaction of crushed aggregate base paid under the appropriate bid item in these specifications.”

300-12 MISCELLAENOUS GRADING. The parkway, whether landscaping exists or not, shall be graded and compacted to achieve drainage towards the street at a slope of 2% . Grading shall be coordinated such that it is the last item of work to be completed, prior to site clean -up. Loose material and dirt shall be raked , compacted and distributed throughout the parkway area. Areas adjacent to installed improvements must be graded to a level within one inch from the finished surface. Extra dirt/fill shall be removed from the project in accordance with Specifications.

The Contractor, at his expense shall photo-document pre-construction conditions prior to starting excavating. After construction is completed, the Contractor shall photo -document the finished grade. The Contractor shall provide the City with said photos with addresses identifying each property location, the direction the photograph was taken (facing North, South etc). The Contractor shall keep a copy of the photos (either electronically or hard copy) and provide the City with electronic copies of the photos.

SECTION 301 - TREATED SOIL, SUBGRADE PREPARATION AND

PLACEMENT OF BASE MATERIALS

301-1 SUBGRADE PREPARATION.

301-1.3 Relative Compaction. - Amend the second sentence of paragraph 1 as follows:
“When base material, curb, gutter, alley pavement, driveways, or sidewalks are to be placed on the subgrade material, the top 6 inches (150mm) of such subgrade material shall be compacted to a relative compaction of 95 percent.”

301-2.1 General. – Add the following paragraphs:

The contractor shall use ‘crushed aggregate base’ or ‘crushed miscellaneous base, fine graded’ as the base material. The use of ‘processed miscellaneous base,’ ‘select subbase,’ or ‘disintegrated granite’ shall not be used as base material.

The contractor may use ‘pulverized miscellaneous base’ (grindings) as part of the crushed base material. Said grindings shall be uncontaminated and placed in an even thickness as the lower course of crushed base material. Spreading and compacting shall c omply with Sections 301 -2.2 and 301-2.3.

301-2.3 Compacting. – Amend the second sentence of paragraph 3 as follows:
“Compaction in the excepted areas shall be as specified in 211 -1 with each layer of compacted base material having a minimum relative compaction of 95 percent.” Redlands Regular Meeting of 02-20-24
614 of 923

GC 44

301-2.4 Measurement and Payment. – Add the following paragraph:

Payment shall be made for cold -planing, storing, placing, and compacting reprocessed asphalt concrete pavement (grindings) as part of the crushed aggregate base (CAB) material. The volume of grindings placed shall be figured and a tonnage figure computed using 9.35 kg/m^3 (150 pounds per cubic foot). This tonnage figure shall be paid as par t of the crushed aggregate base tonnage for this project.

301-7 FULL DEPTH RECLAMATION WITH MECHANICAL STABILIZATION (FDR- 25)

301-7.1 Description. This rehabilitation alternative consists of pulverizing the existing asphalt concrete (AC) layer along with the underlying unbound material to a depth of 6, 9 or 12 inches per plan and specifications. The properties of this layer are considered to be similar to an Aggregate Subbase material with a modulus of at least 25 ksi.

The manufacture of the recycled base course shall be done in -place by pulverizing and blending the existing AC layer and base materials, if present. The process shall be accomplished in accordance with these specifications and conform to the lines and grades shown in the plans or as established by the engineer.

301-7.2 Construction . The asphalt concrete surfacing and underlying base materials shall be pulverized such that 100 percent of the material will pass a two -inch sieve and a minimum of 90 percent will pass a one and one-half inch sieve. All materials other than rock and pulverized asphalt concrete shall be broken up such that these materials will pass a one inch sieve. The pulverized materials shall be free of roots, weeds, wood, and construction debris. All grass and other vegetation shall be removed from the edge of the exiting pavement or lip of gutter pan to prevent contamination of the pulverized bituminous material during the milling operation.

Trimming and disposal of excess material, if required, will be performed on the intimate mixture of pulverized asphalt concrete, base materials and subgrade soil. Excess pulverized material is the surplus that results after trimming and grading the pulveri zed pavement section to the lines and grades matching existing and/or per plans and specifications.

Do not start pulverized roadbed activities if the ambient air temperature is below 40F. If the ambient air temperature falls below 40F, you may only compact and finish pulverized roadbed.

Before starting daily pulverized roadbed activities, sweep the pulverized roadbed area constructed the previous day to remove loose material.

301-7.3 Surface Preparation. Before pulverized roadbed activities start, prepare the existing roadway surface by:

1. Clearing foreign matter including vegetation

2. Removing standing water

3. Referencing the profile and cross slope

4. Marking the proposed longitudinal cut lines on the existing pavement as follows:

Redlands Regular Meeting of 02-20-24
615 of 923

GC 45

4.1. Cut lines must coincide with points where the existing cross slope changes, approximately at the centerline and edge of traveled way

4.2. Cut lines must indicate the sequence of the cuts

5. Referencing existing lane lines and striping layout

Final subgrade surface shall slope away from the street centerline to a maximum of 3% grade.

Pulverized asphalt material must be used as base material to meet new cross slope requirements.

Native sub-grade material may need to be hauled off to allow for th e use of all pulverized base material. No additional compensation will be allowed for any sub -grade removal and haul -off if required. Any contaminated material will be removed and disposed of by the contractor off site at his expense. Any shortage of mater ial, caused by premature disposal of the indicated surplus material by the contractor, shall be replaced by it and no additional compensation will be allowed for such replacement.
301-7.4 Spreading, Mixing, and Compacting . Do not use a heating device to soften the pavement. Remove any visible oversized materials in the pulverized roadbed mixture prior to shaping and compacting. If you encounter unstable subgrade or rocks greater than 4 inches in the roadway section, notify the Engineer. The Engineer determines the extent of the unsuitable material and the corrective measures to be taken.

According to the Section 301 -2.3, the compaction shall always be commenced along the edge of the area to be compacted and the roller shall gradually advance toward the center of the area to be compacted. Rollers shall be operated along lines parallel or concentric with the centerline of th e road being constructed, and no material variation therefrom will be permitted. All rollers must be maintained in good mechanical and working condition.

The relative compaction of each layer of compacted base material shall not be less than 95 percent.

ASTM D2922, Methods of Density of Soil and Soil Aggregate in Place by Nuclear Methods, (or ASTM D1556). After compaction, the sub-grade shall be firm, and unyielding.

301-7.5 Finishing. The finished pulverized roadbed surface must not vary more than 0.05 foot from the lower edge of a 12 -foot straight edge laid in directions parallel and perpendicular to the centerline. Variations within the above specified tolerances shall be compensating so that the average grade and cross section specified are met. The finished surface must be free from segregation, tearing, and scarring, and have a uniform surface texture throughout the work limits.

301-8 FULL DEPTH RECLAMATION WITH CEMENT STABILIZATION (FDR-200)

301-8.1 Description. This rehabilitation alternative consists of pulverizing the existing asphalt concrete (AC) layer along with the underlying unbound material to a depth of 6, 9 or 12 inches per plan and specifications. The properties of this layer are considered to be similar to an Aggregate Subbase material with a modulus of at least 200 ksi.

The manufacture of the recycled base course shall be done in -place by pulverizing and blending the existing AC layer and base materials, if present , and adding cement . Micro-cracking of the completed cement stabilized surface is required before HMA is to be placed directly on top of the cement treated surface, regardless of the AC thickness. The process shall be accomplished in Redlands Regular Meeting of 02-20-24
616 of 923

GC 46

accordance with these specifications and conform to the lines and grades shown in the plans or as established by the engineer.

The cement content must be 2% by dry weight of FDR with cement with a dry unit weight of 130 lb/cu ft for 6” FDR section. The cement content must be 3% by dry weight of FDR with cement with a dry unit weight of 130 lb/cu ft for 9” FDR section. The cement content must be 4% by dry weight of FDR with cement with a dry unit weight of 130 lb/cu ft for 12” FDR section. Cement must be Type II or Type V Portland cement specified in ASTM C 150/150M.

301-8.2 Construction . The asphalt concrete surfacing and underlying base materials shall be pulverized such that 100 percent of the material will pass a two -inch sieve and a minimum of 90 percent will pass a one and one-half inch sieve. All materials other than rock and pulverized asphalt concrete shall be broken up such that these materials will pass a one inch sieve. The pulverized materials shall be free of grass and vegetation, and construction debris to prevent contamination of the pulverized material s. Mixing shall continue until, and at the speed of the recycling unit adjusted to ensure, a homogenous mixture of the above materials and pulverized materials are achieved.

Do not start pulverized roadbed activities if the ambient air temperature is below 40F. If the ambient air temperature falls below 40F, you may only compact and finish pulverized roadbed.

Before starting daily pulverized roadbed activities, sweep the pulverized roadbed area constructed the previous day to remove loose material.

301-8.3 Surface Preparation. Before pulverized roadbed activities start, prepare the existing roadway surface by:

1. Clearing foreign matter including vegetation

2. Removing standing water

3. Referencing the profile and cross slope

4. Marking the proposed longitudinal cut lines on the existing pavement as follows:

4.1. Cut lines must coincide with points where the existing cross slope changes, approximately at the centerline and edge of traveled way

4.2. Cut lines must indicate the sequence of the cuts

5. Referencing existing lane lines and striping layout

Final pavement surface shall slope away from the street centerline to a maximum of 3% grade.

Pulverized material must be used as base material to meet new cross slope requirements. Native sub-grade material may need to be hauled off to allow for the use of all the pulverized base material. No additional compensation will be allowed for any sub -grade removal and haul -off if required. Any contaminated material will be removed and disposed of by the contractor off site at Redlands Regular Meeting of 02-20-24
617 of 923

GC 47

his expense. Any shortage of material, caused by premature disposal of the indicated surplus material by the contractor, shall be replaced by it and no additional compensation will be allowed for such replacement.

301-8.4 Spreading, Mixing, and Compacting . Do not use a heating device to soften the pavement. R emove any visible oversized materials in the pulverized roadbed mixture before shaping and compacting. If you encounter unstable subgrade or rocks greater than 4 inches in the roadway section, notify the Engineer. The Engineer determines the extent of the unsuitable material and the corrective measures to be taken.

Recycling shall be performed to the depth provided in the plans, while incorporating stabilizing agents, mineral filler, additional aggregate and water. Mixing shall continue until, and the speed of the recycling unit adjusted to ensure, a homogenous mixtu re of the above materials and pulverized materials is achieved. Pre -cutting, grading and light compacting of the recycled material shall be performed prior to incorporation of the stabilizing. Spread cement uniformly over the full roadway surface width. Do not spread cement more than 30 minutes before mixing. Do not apply dry cement in windy conditions that will result in dust outside the FDR with cement area. The application rate must be the mix design rate or the ordered application rate in lb/sq yd ±

0.5 percent. The application rate of all stabilizing agents shall be continuously monitored. If the measured application rate falls outside the above tolerance, then the recycling operations shall be stopped and corrected before proceeding. Do not spread cement and aggregate before pulverizing.

Water must be injected through the pulverizing machine. The injection rate of mixing water must be sufficient to produce the FDR with cement material mixing moisture content. The water content of the stabilized material shall be monitored closely to ensure proper compaction. Mark where the center of the pulverizing drum stops. Start the following cut on this alignment at least 2 feet behind the mark. Before compacting, remove solids larger than 3 inches in any dimension by hand.

Immediately after pulverizing and mixing, compact FDR with cement to the minimum relative compaction. Do not allow more than 2 hours between final mixing of the pulverized material with cement and completion of initial compaction before trimming . During grading and final compaction add water to maintain the mixing moisture content as described in the mix design. Do not allow more than 2 hours to elapse from the time water is added to the aggregate and cement to completion of final compaction after trimming.

Longitudinal joints between adjacent stabilization passes shall be overlapped at least 4 inches.

Transverse joints between the recycling process shall be saw-cut, if necessary, to provide a vertical clean face to ensure proper compaction. Compaction of cem entitious stabilizer begins within 20 minutes after mixing and achieving gradation and moisture requirements.

Redlands Regular Meeting of 02-20-24
618 of 923

GC 48

The relative compaction of each layer of compacted base material shall not be less than 95 percent.

ASTM D2922, Methods of Density of Soil and Soil Aggregate in Place by Nuclear Methods, (or ASTM D1556). After compaction, the sub-grade shall be firm, and unyielding.

Construction joints shall have vertical faces and shall be made in thoroughly compacted material.

Additional mixture shall not be placed against the construction joint until the joint has been approved by the Engineer. The face of the cut joint shall be lean and free of deleterious material and shall be kept moist until the placing of the adjacent FDR with cement.

301-8.5 Finishing. Once the entire working width (full lane width plus effected shoulder width) has been stabilized, and only after primary compaction has been completed, the entire working width shall be graded to the required profile and cross -slope. Disturbance to the stabilized and primary compacted material shall be kept to a minimum during this grading and shaping operation.

The finished pulverized roadbed surface must not vary more than 0.05 foot from the lower edge of a 12-foot straight edge laid in directions parallel and perpendicular to the centerline. Variations within the above specified tolerances shall be compensating so that the average grade and cross section specified are met. The finished surface must be free from segregation, tearing, and scarring, and have a uniform surface texture throughout the work limits.

Immediately after compaction, apply water and roll with no vibration. The finished surface must be free of ruts, bump, indentations, segregation, raveling, and any loose material.

The completed cement treated subgrade shall be moist cured continuously until it is in a firm and unyielding condition. The cement treated subgrade shall be kept free from heavy traffic during the curing period or until the asphalt concrete surfacing is pl aced whichever is less, unless otherwise directed by the Engineer. Moisture curing shall be the only method of curing prior to micro - cracking.

Micro-cracking shall be performed with several vibratory roller passes 48 to 72 hours after finish grading to prevent severe, wide cracks from forming thus reduces the potential for reflective cracking through the HMA layer. Micro -cracking shall be perform ed before the application of asphaltic emulsion curing seal. After micro -cracking is complete additional moisture curing may be used. Any additional water required to achieve maximum density shall be applied by spraying the surface of the stabilized material with light applications. Care shall be taken so as not to over- apply additional water to any areas of the stabilized material.

While open to traffic and before placing HMA, maintain the FDR with cement surface free of ruts, bumps, indentations, raveling, and segregation. If FDR with cement material is damaged, it shall be repaired by removing and replacing the entire depth of aff ected layers in the damaged area.

Feathering will not be permitted for repair of low areas.

Asphaltic emulsion curing seal must be applied on the completed cement treated base immediately before placing HMA. Asphaltic emulsion curing seal must comply with Caltrans Standard Section 94, Grade SS1 or CSS1. Dilute and thoroughly mix asphaltic emulsion for curing seal at a ratio of 1 part water to 1 part asphaltic emulsion. The water must no cause premature separation of the Redlands Regular Meeting of 02-20-24
619 of 923

GC 49

emulsion. Uniformly apply the diluted curing seal at a rate of 0.1 gal/yd 2 of cement treated base surface.

SECTION 302 - ROADWAY SURFACING

302-4 SLURRY SEAL SURFACING.

302-4.3.1 General. – Add the following paragraphs:

All slurry mixing machines shall be equipped with a Fines Feeder for the adding of cement or granular Aluminum Sulfate.

Prior to the beginning of slurry operations, the Contractor shall furnish, at no cost to the City, current licensed weigh master’s certificates indicating the net weight capacity of the aggregate bin.

The Contractor shall provide a drive upon scale at the project site or an alternate site approved by the City. The drive on scale shall show the net weight of the aggregate bin on each slurry machine before the machine and product will be approved for applying slurry on the project.

All slurry machines are to carry, at all times, a calibrated emulsion measuring stick. The emulsion measuring stick is to be calibrated in 10 -gallon increments to the slurry machine it is used on.

Emulsion measuring sticks from other slurry machines will not be allowed to measure the gallons of emulsions on the slurry machines they were not calibrated to. The emulsion measuring stick is to have the slurry machine number or identification permanently marked on the stick. The gallons of emulsion are to be measured with a calibrated emulsion measuring stick and recorded before leaving and after returning to materials site. Use of a slurry machine will not be allowed if it does not have a calibrated emulsion measuring stick.

The Contractor shall furnish prior commencing work, a calibrated stick in 10-gallon increments to measure the oil in the trailer storage tanks in gallons. The measuring stick shall be calibrated to the trailer storage tank it is used on. The inspector sh all check the oil in each load “in and out” and in the storage tanks at the beginning and end of each day to determine the amount of emulsion used for that day. Emulsion is not to be transferred from delivery tank to on -site storage tank before the City performs the sieve analysis on the emulsion. Aggregate used in the slurry shall not exceed a moisture content of four percent (4%) by weight of dry aggregate.

Contractor may not schedule more than 150 tons of slurry to be placed per day. Slurry may not be applied at more than 150 feet per minute.

The Contractor shall provide a self-propelled 10 ton pneumatic roller with a tire pressure of 50 PSI and equipped with a water spray system. The Contractor shall roll the required streets the same day they are slurried. The Contractor will be responsible for proper scheduling of the work s uch that the rolling can be properly done within the given time constraint. Failure to comply shall result in a $250.00/calendar day liquidated damage being assessed per incident. The cost of furnishing the roller and operator shall be included in the price paid for slurry seal.

Redlands Regular Meeting of 02-20-24
620 of 923

GC 50

The Contractor is hereby advised that City streets, parking lots, or other City -approved property will not be allowed as a site for stockpiling and batching. Arrangements for an acceptable site shall be the sole responsibility of the Contractor.

The Contractor shall sweep any raveled material on the street one (1) week after the initial placement. If the Engineer determines the raveling is excessive, the frequency of sweeping shall be adjusted to the field conditions of the raveling. If raveling continues within two (2) weeks of the initial placement, the street shall be swept and reslurried with a Type I mixtures (Local Streets) or a Type II (Arterial/Collector Streets) at no cost to the City. Raveling can be identified by the presence of “black pebbles” in the gutter.

The Contractor shall remove any and all weeds that are growing through cracks from the project street located within the pavement or growing between the concrete gutter and the pavement and spray a herbicide mixture of either Hyvar mixed with Roundup or Pramatol mixed with Roundup, or approved equal, at least fourteen (14) calendar days prior to slurr ying. The herbicide mixture shall contain Blazon, or approved equal, a purple dye to easily confirm the herbicide has been applied. The work shall be approved by the Engineer or his representative prior to slurrying. Full compensation for plant removal and herbicide treatment shall be considered as included in the unit cost for slurry seal.

Longitudinal joints must correspond with lane lines. You may request other longitudinal joint patterns if they do not adversely affect the slurry seal. Spread slurry seal in full lane widths. Do not overlap slurry seal between adjacent lanes more than 3 inches. Use a material, such as building paper at transverse joints and over previously placed slurry seal to prevent double placement.

Remove the material after use. Use hand tools to remove spillage.

Full compensation for developing a water supply, for furnishing and placing all water required for work done in the Contract, including extra work shall be included in the prices paid for the various items of work requiring water; and no separate payment w ill be made therefore. The Contractor shall supply the City with licensed weighmaster’s certificates of weight for all delivered aggregates to the job during the course of each day. Aggregate shall be delivered to the project only in the presence of a City representative. The Contractor shall also present weighmaster certificates for the amount of such aggregate remaining at the completion of the project at no cost to the City.

Payment shall be determined by the amount that is physically placed, which c annot exceed the amount that is delivered to the job site with the certified weighmaster tickets. There shall be not outside work done utilizing materials from the tanks or stockpiles stored for the City’s Contract.

Prior to storing aggregate on private property, the Contractor shall submit to the Engineer written permission from the property owner for such stockpiling.

Precautions shall be taken to ensure that stockpiles do not become contaminated with oversized rock, clay, silt, or excessive amounts of moisture. The stockpiles shall be kept in areas that drain readily. Segregation of the aggregate will not be permitted.

The Contactor shall protect the wet slurry from traffic at all times and if damaged or defaced, the Contractor shall repair said damage at no additional cost to the City.

Redlands Regular Meeting of 02-20-24
621 of 923

GC 51

The placement of slurry seal may be suspended with the concurrence of the Engineer due to unsuitable weather, temperature conditions, or other conditions that are considered unfavorable for the prosecution of the work. The Contractor shall immediately com ply with the order of suspension by the Engineer, and work shall not be resumed until authorized by the Engineer.

302-4.8 Spreading and Application. - Add the following paragraphs:

Prior to applying slurry seal, the Contractor shall clean, to the satisfaction of the Engineer, the street surface with a power sweeper, remove all R.P.M.’s, abrasive grind or sandblast completely all lane lines, street legends, crosswalks or other painted or thermoplastic surfaces. This is necessary to provide a good bonding surface for the slurry seal, as well as eliminate “ghosting” of the old striping and markings as the new slurry wears off over time.

It is anticipated that nuisance water, such as storm water runoff and irrigation water, will run in and across the right-of-way at various time throughout the period of construction. It shall be the responsibility of the Contractor, at their own expense, to provide for and protect the work from such water. In addition, the Contactor’s responsibility shall include handling nuisance waters such that their operations do not cause them to damage existing improvements or properties adjacent to or near the site of work.

Slurry shall not be applied when the atmospheric temperature is less than 65oF (18oC).

The application of slurry shall not commence until after 8:00 a.m., and shall conclude at 1:30 p.m. unless other authorized by the Engineer. The slurry shall be sufficiently cured to be open to traffic by 4:00 p.m. The portions of streets to be slurried shall be closed from the time the application begins until the mixture as achieved sufficient set to be opened to traffic.

The slurry shall be applied in such a manner that no ripples or waves exist. If ripples or waves occur in the slurry during the application, the work shall cease and the Contractor shall correct the situation. The Contractor may use a drag to knock down ridges. If ripples or waves are not corrected to the Engineer’s satisfaction, the street shall be reslurried at the Contractor’s expense.

The Contractor shall, at the direction of the Engineer, repair the reseal to the entire street, or complete section thereof, as determined by the Engineer, which have not been sealed properly (includes areas that have failed to meet yield and mix design specifications) and completely. No compensation will be provided for slurry seal used in repair and reseal work.

Each slurry crew shall be composed, at a minimum, of a coordinator at the project site at all times, a competent quick-set mixing man, a competent driver, two squeegee men, and sufficient laborers for any handiwork and cleanup.

Surface oil and grease shall be removed or sealed with shellac or an equivalent material approved by the City before the application of the slurry seal. Full compensation for surface oil and grease removal shall be considered as included in the unit cost for slurry seal.

Redlands Regular Meeting of 02-20-24
622 of 923

GC 52

The Contractor shall roll all cul-de-sacs (the last 250’ minimum), the last 250’ of dead-end streets and knuckle curves. Full compensation for rolling the slurry shall be considered as include in the unit cost for slurry seal.

During slurry seal operations, it shall be the Contractor’s responsibility to place protective covering over, or to otherwise avoid slurry seal coating of manholes, utility covers, pavement markers (reflective and non -reflective), concrete gutters, concret e cross gutters, and drainage facilities, survey monuments and remove said covering and/for slurry seal coating after slurry sealing has been completed.

The start and finish of slurry application shall be a straight line which, unless otherwise approved by the Engineer, shall be obtained by laying a strip of building paper or other material approved by the Engineer on the pavement surface. After applicati on of slurry, the paper is to be removed leaving a straight edge. The entire street surface area shall be sealed the same day. 302-4.8.1 Crack Sealing and Filling. Crack sealing shall be performed prior to the Slurry Seal application. Pavement cracks 1/4" wide and larger shall be sealed. Pavement cracks 1/8" to 1" wide shall be cleared of all loose particles of dust, dirt and laitance with oil -free compressed air immediately preceding the sealing operation. Cracks shall be routed out as necessary to provide a reservoir for the sealer that will have a depth of l" to 1 1/2".

The crack sealing material shall be a hot-applied asphalt (Crafco Polyflex or approved equivalent).

The crack sealing material must not be modified or diluted in any way. Pavement cracks larger than 1” wide shall be filled with the mixtures per Specification Section 203 -6.4 Type E (Extra Fine).

A wand and nozzle type application shall be used to fill all cracks with crack sealing material.

Crack sealing material shall be applied in two applications with the possibility of additional applications to fill the crack within the allowable tolerance. The cracks must be filled to the surface and not overfilled or applied to the top of adjoining pavement or con crete surfaces. The cracks shall be squeegee immediately after the sealant has been applied to insure conformity with the pavement surface.

The crack sealing material shall then be allowed to penetrate and sink into the crack area for a minimum of one hour. Each crack must then have a second application of crack sealer material applied in the crack area only to within + 0.01' of the adjoining pavement surface. If the material is a cold-applied, polymer modified petroleum emulsion, sand will be applied over the crack sealing material after the second application, covering a minimum of 1 1/2 inches each side of the crack and not more than 3/4 inch higher than the top of the pavement. The contractor shall be responsible for the removal of all excess sand which shall be removed within three hours after being applied.

302-5 ASPHALT CONCRETE PAVEMENT.

302-5.1 General. - Add the following paragraphs:

Asphalt concrete pavement structural sections equal to or greater than 3 inches (76 mm) in thickness shall be installed in two lifts. Base course aggregate material size shall be ¾ inch (19 Redlands Regular Meeting of 02-20-24
623 of 923

GC 53

mm) and cap course aggregate material size shall be ½ inch (13 mm). All pavement shall be placed over 4 inches of crushed aggregate base, unless compacted to 95% relative compaction.

All valves within project limits in the public right -of-way shall be raised to finish grade as a part of this work. The Contractor shall furnish and install new can or slip can materials as necessary.

If new water valve lids are necessary, they shall be supplied by the Municipal Utilities and Engineering Department. All valve can lids within the project limits in the public right -of-way shall be painted the appropriate color for the utility they represent (ie. Water - Blue, Gas - Yellow, Fire – Red, etc.).

302-5.2 Timeline of Paving Operations.

All paving operations shall follow the timeline and requirements shown below unless otherwise approved by the City:

PAVING TIMELINE

DESCRIPTION OF WORK

TIME PERIOD
WEEK 1
(DAY 1-7)
WEEK 2
(DAY 8-14)
WEEK 3
(DAY 15-21)
WEEK 4
(DAY 22-28)
PAVING (START TO FINISH) (1)
CURE PERIOD (2)
MANHOLE ADJUST TO GRADE (3)
STRIPING & PAVEMENT MARKINGS (4)
TRAFFIC LOOPS (5)
NO PARKING SIGNS ALLOWED (6)
Note: All time periods shown above are the maximum amount of allowable time for each activity.

This timeline does not apply to the installation or repair of curb and gutter, ac dikes, sidewalks, cross gutters, curb ramps, driveway approaches or truncated domes.

(1) In no case shall any street segment remain unpaved longer than three calendar days if no other work activity is being performed on that street segment. Any deviation from the timeline shall result in a penalty assessment of $1,000 per calendar day. (2) No work except cat tracking of proposed striping is allowed during this period; therefore “No Parking Signs” shall not be installed during this activity. (3) Once each manhole is exposed, all associated work to adjust it to grade must be completed within 48 hours. This shall include all adjustments of manholes, vaults, valve cans, etc. as required by the Contract.
(4) All cat tracking and approval of proposed striping shall occur during the cure period.

Redlands Regular Meeting of 02-20-24
624 of 923

GC 54

(5) Traffic loops must be installed after the approval of striping layout and prior to the installation of thermoplastic striping and pavement markings. (6) “No Parking Signs” shall be installed per Section 7-19 of these specifications.

302-5.4 Tack Coat. – Delete and replace with the following:

If the asphalt concrete pavement is being constructed directly upon an existing hard -surfaced pavement, a tack coat of High Performance Seal (HPS) No-Track Tack at an approximate rate of

0.05 gallon per square yard shall be uniformly applied upon the existing pavement preceding the placement of asphalt concrete. The surface shall be free of water, foreign material, or dust when the tack coat is applied. To minimize public inconvenience, no greater area shall be treated in any one day than is planned to be covered by asphalt concrete during the same day, unless otherwise approved by the Engineer.

302-5.5 Distribution and Spreading. – Add the following:

Unless otherwise permitted by the Engineer, the top layer of asphalt concrete for shoulders, tapers, transitions, road connections, private drives, curve widening, turnouts, left-turn pockets, and other such areas, shall not be spread before the top layer of asphalt concrete for the adjoining through lane has been spread and compacted. At locations where the number of lanes are changed, the top layer for the through lanes shall be paved first. Tracks or wheels of spreading equipment shall not be operated on the top layer of asphalt concrete in any area until final compaction has been completed or unless directed by the Engineer.

All screed extensions for paving machines shall be provided with a tamper, roller, or other suitable compacting devices.

Asphalt pavers shall be equipped with automatic screed controls and a sensing device or devices.

Automatic grade and slope control shall be used for overlays.

All joints shall be sealed after rolling.

When placing asphalt concrete to the lines and grades noted in the plans or as approved by the Engineer, the automatic screed controls shall control the longitudinal grade and transverse slope of the screed. Grade and slope references shall be furnished, installed, and maintained by the Contractor. The Contractor shall use a ski device, the minimum length of the ski device shall be 30 ft. The ski device shall be a rigid one -piece unit and the entire length shall be utilized in activating the sensor. The Contractor may use a laser to control the screed.

When placing the initial mat of asphalt concrete on existing pavement, the end of the screed nearest the center line shall be controlled by a sensor activated by a ski device not less than 30 ft long.

The end of the screed farthest from center line shall be controlled by an automatic transverse slope device set to reproduce the cross slope approved by the Engineer.

When paving contiguously with previously placed mats, the end of the screed adjacent to the previously placed mat shall be controlled by a sensor that responds to the grade of the previously placed mat and will reproduce the grade in the new mat within a 0.01 ft. tolerance. The end of the Redlands Regular Meeting of 02-20-24
625 of 923

GC 55

screed farthest from the previously placed mat shall be controlled in the same manner as when placing the initial mat.

Should the automatic screed controls fail to operate properly during any day's work, the Contractor may use manual control of the spreading equipment for the remainder of that day; however, the equipment shall be corrected or replaced with alternative auto matically controlled equipment conforming to the requirements in this section before starting the next day's work.

Should the methods and equipment furnished by the Contractor fail to produce a layer of asphalt concrete conforming to the requirements, including straightedge tolerance, of Subsection 302 -

5.6.2 - Density and Smoothness, of the Standard Specifications, the paving operation shall be discontinued and the Contractor shall modify his equipment or furnish substitute equipment. A drop-off of more than 0.15 ft will not be allowed at anytime between adjacent lanes open to public traffic.

The Contractor shall schedule his paving operations such that each layer of asphalt concrete is placed on all contiguous lanes of a traveled way each work shift. At the end of each work shift, the distance between the ends of the layers of asphalt concrete on adjacent lanes shall not be greater than 10 ft. nor less than 5 ft. Additional asphalt concrete shall be placed along the transverse edge at the end of each lane and along the exposed longitudinal edges between adjacent lanes, hand raked, and compacted to form temporary conforms. Kraft paper, or other approved bond breaker, may be placed under the conform tapers to facilitate the removal of the taper when paving operations resume.

302-5.6.1 General. - Add the following paragraph:

All asphalt concrete pavement abutting portland cement concrete gutters shall match and be flush with the gutter lip when finish rolling is complete.

302-5.6.2 – Density and Smoothness. – Delete and replace with the following:

The completed surfacing shall be thoroughly compacted, smooth and free from ruts, humps, depressions or irregularities. Any ridges, indentations or other objectionable marks left in the surface of the asphalt concrete shall be eliminated by rolling or oth er means. The use of any equipment that leaves humps, ridges, irregularities or other objectionable marks in the asphalt concrete shall be discontinued, and acceptable equipment shall be furnished by the Contractor.

The finished surface shall meet the following smoothness criteria:
• When a 12 foot long straightedge is laid on the finished surface parallel to the centerline of the roadway, the finished surface shall not vary from the edge of the straightedge more than 0.05 feet, except at changes in grade,
• When a 12 foot long straightedge is laid on the finished surface perpendicular to the centerline of the roadway and extends from edge to edge of a traffic lane, the finished surface shall not vary from the edge of the straightedge more than 0.05 feet, exce pt at changes in grade.

If the top layer of pavement does not comply with the smoothness specifications shown, remove and replace the entire section or complete a grind and overlay of 1.5 inches or 3 times the aggregate size, whichever is greater. Grind and overlay will be considered as a repair method only when the Redlands Regular Meeting of 02-20-24
626 of 923

GC 56

thickness of the asphalt pavement section is greater than 1.5 inches following the required grinding. Corrected section shall be rectangular to the nearest pavement edge or lane line and to a crosswalk, concrete spandrel or other limits approved by the City. D o not begin corrective actions until the method and limit of correction is authorized by the City. If the tolerances cannot be achieved by the methods described above, the contractor must re -pave the street section, in kind, at their own expenses.

The compaction after rolling shall be a minimum of 91 percent and a maximum of 97 percent of the density obtained on samples compacted with the California Kneading Compactor per California Test 304. Cores will be taken randomly by the City for laboratory testing per California Test 308, Method A at a frequency of three per lot. A lot shall consist of a maximum of 3,000 square yards of asphalt concrete and will be identified in the field by the City . The cores will be averaged to determine the percent of maximum theoretical density, as determined by ASTM D - 2041, per lot to the nearest tenth of a percent.

Reduced payment factors for percent of maximum theoretical density will be per the following table, and will be applied to the entire lot sampled.

Reduced Payment Factors for Percent of Maximum Theoretical Density Asphalt Concrete
percent of maximum
theoretical density
Reduced payment
factor
Asphalt Concrete
percent of maximum
theoretical density
Reduced payment
factor

91.0 0.0000 97.0 0.0000

90.9 0.0125 97.1 0.0125

90.8 0.0250 97.2 0.0250

90.7 0.0375 97.3 0.0375

90.6 0.0500 97.4 0.0500

90.5 0.0625 97.5 0.0625

90.4 0.0750 97.6 0.0750

90.3 0.0875 97.7 0.0875

90.2 0.1000 97.8 0.1000

90.1 0.1125 97.9 0.1125

90.0 0.1250 98.0 0.1250

89.9 0.1375 98.1 0.1375

89.8 0.1500 98.2 0.1500

89.7 0.1625 98.3 0.1625

89.6 0.1750 98.4 0.1750

89.5 0.1875 98.5 0.1875

89.4 0.2000 98.6 0.2000

89.3 0.2125 98.7 0.2125

89.2 0.2250 98.8 0.2250

89.1 0.2375 98.9 0.2375

89.0 0.2500 99.0 0.2500
< 89.0 Remove and replace > 99.0 Remove and replace

In addition to the reduced payment factors below, all costs associated with the testing of the lot which resulted in values outside of the 91-97 percent range, will be withheld from the final payment due to the Contractor.

Redlands Regular Meeting of 02-20-24
627 of 923

GC 57

Following completion of the testing by the City, the core locations within the asphalt pavement shall be repaired by the Contractor.

302-5.6.3 Tracking. All areas receiving asphalt pavement shall be protected from tracking onto adjacent areas. Do not allow traffic on new asphalt pavement until its mid -depth temperature is below 140º Fahrenheit to minimize the tracking.

A rock dust blotter coat per Section 302-9.7 or a sand coat at a rate of 1-2 pounds per square yard shall be applied to the compacted surface for all areas where tracking is a concern. The application of tracking prevention measures shall be determined by the Contractor.

A haul route for all paving operations shall be reviewed and approved by the City prior to the start of any construction activity. No deviations from the approved haul route shall occur unless approved in writing from the City.

All tracking onto adjacent streets, striping or pavement markings shall be the responsibility of the Contractor. All striping and pavement markings shall be removed and replaced in kind by sandblasting. All tracking onto roadway surfaces may require the use of a street sweeper to the satisfaction of the City.

302-5.7 Joints. – Add the following:

Longitudinal joints shall be trimmed to a vertical face and to a neat line if the edges of the previously laid surfacing are, in the opinion of the Engineer, in such condition that the quality of the completed joint will be affected. Longitudinal and transverse joints shall be tested with a 12’ straightedge and shall be cut back as required to conform to the provisions in Subsection 302-5.6.2 Density and Smoothness for surface smoothness. Connections to existing surfacing shall be feathered to conform to the provisions for smoothness.

Longitudinal joints in the top layer shall correspond with the edges of proposed lane striping.

Longitudinal joints in all other layers shall be offset not less than 0.5' alternately each side of the edges of traffic lanes.

All feathered joints shall be sealed after rolling.

302-5.9 Measurement and Payment. – Add the following:

Reduced payment factors per 302 -5.6.2 will be applied to the Contract Unit Price for lots with a Maximum Theoretical Density less than 91.0 and greater than 97.0 percent.

302-5.10 Hot Asphalt Leveling Course. Areas to receive the Hot Asphalt Concrete Leveling Course shall be determined and defined by the project manager and inspector, and identified to the Contractor in the field. Mix for hot Asphalt Concrete Leveling Course shall be 1/2 inch aggregate, C2, as defined in Section 203-6.4.3.

Areas to receive hot asphalt concrete leveling course shall be areas located near or adjacent to existing curbs and/or gutters that are potholed, or have the lip of gutter higher than the adjacent roadway. Potholes, large cracks, or ruts shall be filled t o the surrounding grade elevation and Redlands Regular Meeting of 02-20-24
628 of 923

GC 58

compacted. Hot Asphalt Concrete Leveling Course shall be completed prior to the placement of Type II Slurry Seal, ARAM or resurfacing.

Prior to placement of asphalt concrete, the surface shall be cleaned and all debris and deleterious materials shall be removed. A tack coat meeting the material and application requirements of Section 302-5.4 Tack Coat, shall be applied prior to placement of hot mix asphalt concrete.

302-5.11 Asphalt Pavement Crack Sealing and Filling. Crack sealing shall only be performed as a repair method for conventional hot mix asphalt pavement (HMA) and not installed at project locations which will have asphalt rubber hot mix (ARHM) used as the overlay material. Crack sealing shall be performed after milling of existing asphalt surface and prior to any leveling course, if necessary.

Right after milling of existing asphalt and before crack sealing or filling, Contractor shall remove any and all weeds that are growing through cracks from the project street located within the pavement or growing between the concrete gutter and the pavement and spray a herbicide mixture of either Hyvar mixed with Roundup or Pramatol mixed with Roundup, or approved equal, at least seven (7) calendar days prior to paving. The herbicide mixture shall contain Blazon, or approved equal, a purple dye to easily confirm the herbicide has been applied. The work shall be approved by the Engineer or his representative prior to paving. Full compensation for plant removal and herbicide treatment shall be considered as included in the unit cost for paving.

The crack sealing material shall be a hot-applied asphalt (Crafco Polyflex or approved equivalent).

The crack sealing material must not be modified or diluted in any way. Pavement cracks larger than 1” wide shall be filled with the mixtures per Specification Section 203 -6.4 Type E (Extra Fine).

A wand and nozzle type application shall be used to fill all cracks with crack sealing material.

Redlands Regular Meeting of 02-20-24
629 of 923

GC 59

SECTION 303 - CONCRETE AND MASONRY CONSTRUCTION

303-1 CONCRETE STRUCTURES.

303-1.1 General. - Delete the first sentence of paragraph 1 and replace with the following:
“Concrete bridges, culverts, catch basins, retaining walls, abutments, piers, footings, foundations, drainage inlets, head walls, end walls, wing walls, junction structures, transition structures, manholes, and other similar types of portland cement concre te structures shall be constructed to the lines and grades in conformity with the Plans and Specifications.

303-5 CONCRETE CURBS, WALKS, GUTTERS, CROSS GUTTERS, ALLEY INTERSECTIONS, ACCESS RAMPS, AND DRIVEWAYS.

303-5.1.1 General. - Replace the last paragraph with the following:

No PCC shall be ordered and/or placed until the forms and subgrade have been inspected and approved by the Engineer in the field.

All pull boxes, water meter boxes, and water valve covers shall be adjusted to proposed finish grade and approved by the Engineer in the field prior to placement of the PCC.

The Contractor shall barricade and protect placed PCC from all damage, marks, mars, and/or graffiti. Any PCC damaged, defaced, discolored, or defective shall be replaced at the Contractor's expense.

When removals of curb and/or sidewalk are located at curb return, the Contractor shall install access ramps. The Contractor is to construct all access ramps in accordance with American Disability Act (ADA) Standards/California Code of Regulations Title 24 – Accessibility Regulations. If the ramps constructed by the Contractor are found to be in non -compliance with ADA Standards, the Contractor will be required to remove and replace the ramps to ADA Standards at the Contractor's expense.

303-5.1.2 Drainage Outlets Through Curb. - Add the following paragraph:

Coring shall be required for all drains through existing curbs.

303-5.1.3 Driveway Entrances. – Replace the last paragraph with the following:

Driveway approaches where required, shall be 150 mm (6") thick for single-family residential area, and 200 mm (8") thick for commercial driveway approaches.

303-5.1.4 Walk. The back of sidewalk shall be 2 inches from the street Right-of-Way line unless otherwise specified by the Engineer.

Included in the price of sidewalk construction are retaining curbs. Retaining curbs are needed to retain soils from sloughing and eroding onto the finished sidewalk surface, as a result of grade differentials from existing ground surface to proposed sidewalk surface. Retaining curbs shall be installed when the finished surface is lower than the surrounding grade by 3 inches vertically within 6 inches horizontally. If the vertical difference in elevation is less than 3 inches, the surrounding grade shall be sloped, maximum 2:1 slope, to match the finished elevation. The height of the retaining curb shall be to the height of the existing grade it is retaining. Retaining curbs shall be located within the City’s right-of-way at all times.

Redlands Regular Meeting of 02-20-24
630 of 923

GC 60

303-5.1.5 Access Ramps. Construction of curb ramps shall conform to the Type and Case appropriate for the condition, as specified on the plans and as shown within the 201 2 Standard Plans for Public Works Construction, Plan 111 -5. The Contractor shall be responsible to layout the proposed access ramp to comply with the maximum slope indicated on the plans or Standard Plan 111-5. The maximum slope for the ramp shall not be exceeded unless otherwise approved in writing by the Engineer. The Contractor shal l remove and replace access ramps deemed non- compliant with the plans or Standard Plan 111-5.

For proposed locations adjacent to a cross gutter spandrel, sawcuts along the radius of the curb will not be allowed. The spandrel shall be replaced from expansion joint to expansion joint to the extents of the curb removal. For proposed locations adjacent to curb and gutter, sawcuts along the flowline of the curb will not be allowed. The entire curb and gutter shall be replaced from expansion joint to expansion joint as required. Sawcuts at locations other than the expansion joint will not be allowed unless approved by the Engineer. Curb cuts of the existing curb will not be permitted for installation of proposed ramp. Any deviation from these requirements will result in rejection of all work at this location and shall not be included in progress pay ment requests until corrected, per direction from the Engineer.

The Contractor shall verify the extents of sawcut and removal for each access ramp taking into account the maximum slope and transition area required. It shall be the Contractor’s responsibility to identify required removal limits, set concrete forms and verify maximum slopes are not exceeded. The Engineer shall be present to verify the concrete forms prior to the placement of the concrete at each location, however this does not alleviate the responsibility of the accuracy of forms or slopes of the access ramp from the Contractor.

Included in the price of access ramps are retaining curbs. Retaining curbs are needed to retain soils from sloughing and eroding onto the finished ramp surface, as a result of grade differentials from existing ground surface to proposed ramp surface. Retaining curbs shall be installed when the finished surface is lower than the surrounding grade by 3 inches vertically within 6 inches horizontally. If the vertical difference in elevation is less than 3 inches, the surrounding grade shall be sloped, maximum 2:1 slope, to match the finished elevation. The height of the retaining curb shall be to the height of the existing grade it is retaining. Retaining curbs shall be located within the City’s right-of-way at all times.

Access Ramps shall have truncated domes installed in accordance with standard plans and specifications. Truncated domes on new access ramps shall be Armor-Tile, Cast in Place System, or approved equal. Truncated domes installed on existing surfaces shall be Safety Sted TD, or approved equal. Truncated dome panels shall be 36”x48”, inline configuration, with a spacing of

2.35” on center, and Federal Yellow in color.

The access ramp work shall include all related adjustments of pull boxes, pull box covers, signs, and protection of any underground utilities within the work area. The removal and replacement of up to 5 linear feet of sidewalk on each side of the access ramp shall be included within the cost of the access ramp. The removal and replacement of the sidewalk will allow for transition from the top of ramp to adjacent sidewalk and will be utilized as necessary.

Redlands Regular Meeting of 02-20-24
631 of 923

GC 61

303-5.4.3 Weakened Plane Joints, (a) General. - Add the following paragraph:

All weakened plane joints shall be spaced at a maximum of 3.05 m (10') feet for curbs, gutters, and sidewalks. Scoring lines shall conform to those prevailing in the area and be uniform in spacing.

303-5.5.2 Curb. - Replace the first paragraph with the following:

PCC for curb and gutter shall be placed within three working days from removal of the existing PCC curb and gutter. The curb and gutter surface shall not vary more than 3 mm (0.01') from a 3 m (10') straightedge except at the grade changes. Prior to the removal of the forms, the surface shall be finished true to grade by means of a straightedge float of not less than 3 m (10') in length, and operated longitudinally over the surface of the concrete. Form clamps shall be constructed so as not to interfere with the operation of the float. The form on the front of the curbs shall not be removed less than one (1) hour, nor more than six (6) hours after the concrete has been placed. In no event shall forms be removed while the concrete is sufficiently plastic to slump. The top and face of the finished curb shall be true and straight, and top surface of curbs shall be of uniform width, free from humps, sags, blemishes, or other irregularities.

303-5.5.3 Walk. - Add the following paragraphs:

The sidewalk surface shall not vary more than 5 mm (0.02') from the 3m (10') straightedge except at grade changes, and the finished surface shall be free from humps, sags, blemishes or other irregularities. All sidewalks shall be a minimum of 100 mm (4") thick, except at driveways where the sidewalks shall be a minimum of 150 mm (6") thick for single family residential areas and 200 mm (8") thick for all other areas.

303-5.6 Curing. - Add the following paragraph:

Curing compound shall be translucent with red fugitive dye, Type 1, in accordance with Section 201-4 Concrete Curing Compound, of the Standard Specifications.

303-5.7 Repairs and Replacements. - Add the following paragraphs:

In order to minimize vandalism damage to the finished PCC surfaces, the Contractor shall plan his work so that no PCC is poured after 1:00 p.m., unless otherwise authorized by the Engineer in the field.

The Contractor shall barricade and protect placed Portland Cement Concrete from all damages, marks, mars, and/or graffiti. Any Portland Cement Concrete damaged, defaced, discolored, or defective shall be replaced to the satisfaction of the Engineer at the Contractor's expense, and no additional time will be allowed.

Grading, patching, or other remedies to correct the situation will not be accepted unless in the opinion of the Engineer the vandalized area is so small that it does not warrant replacement.

Concrete replacement areas shall be from score mark or control joint to score mark or control joint, and full width of the sidewalk. All replacement areas shall be saw cut.

303-5.8 Backfilling and Cleanup. - Add the following paragraph:

A minimum of 300mm (12”) wide full depth asphalt concrete pavement repair patch and an 450mm (18”) wide 1 -1/2” deep grind outside of the trench width is required when cross gutter, spandrel, driveways, curb and gutter is placed adjacent to existing asphalt concrete pavement. The Redlands Regular Meeting of 02-20-24
632 of 923

GC 62

asphalt concrete pavement repair patch shall be placed within two (2) working days after the cross gutters, spandrels, driveways, curb and gutter are replaced. The asphalt concrete pavement shall be saw cut. All work shall be in accordance with the General Permit Conditions and Trench Specifications, latest edition.

SECTION 304 - METAL FABRICATION AND CONSTRUCTION

304-3 CHAIN LINK FENCE.

304-3.4 Measurement and Payment. - Delete paragraph 1 and replace with:

Chain link fence will be measured along the horizontal projection line of the completed fence, deducting the widths of gates and openings.

SECTION 314 - TRAFFIC STRIPING, CURB AND PAVEMENT

MARKINGS, AND PAVEMENT MARKERS

314-1 GENERAL. - Add the following paragraphs:

To insure the protection of storm drain inlets, Best Management Practices (BMPs) shall be employed during all striping operations. Refer to Section 7-8.6.

Each storm drain catch basin or storm drain inlet box shall be marked “NO DUMPING - FLOWS TO CREEK.” Two coats of paint are required. Stencil shall match City’s stencil. Paint and painting shall comply with the specifications.

All street resurfacing work shall include installing fire hydrant pavement markers at all fire hydrant location, whether the pavement markers were existing or not. The pavement markers shall be Type I – Two-Way Blue Retroreflective per Section 214-6 of the Specifications and installed per City’s detail drawing No. 102-0. All work associated with the installation of all new, or replacement of existing, fire hydrant pavement markers shall be included as noted within the specifications.

314-4 APPLICATION OF TRAFFIC STRIPING AND CURB AND PAVEMENT MARKINGS.

314-4.1 General. – Add the following paragraphs:

During construction, if traffic legends or lane striping are removed or paved -over for any reason, they shall be replaced immediately with temporary traffic legends or lane striping as directed by the City, and the Contractor shall place permanent traffic legends or lane striping at the end of the job or on completion of final paving. When permanent items are placed, they shall be complete markings, legends, or striping i.e.: if limit lines are disturbed, they shall be replaced to centerline or from curb to curb, whichever was existing; if a letter in a word is removed or covered, the entire word shall be replaced; and lane striping shall extend 75 feet beyond construction limits. All replacement markings, legends, or striping required to be replaced beyon d the contract limits shown shall be at the cost of the Contractor and shall meet City standards. If existing striping or legends are to be removed on existing surfaces, they shall be sandblasted. Painting over striping Redlands Regular Meeting of 02-20-24
633 of 923

GC 63

or legends in lieu of removal will not be permitted. Pavement striping shall comply with the applicable provisions of Sections 214 and 314 of the Standard Specifications.

Where side streets with existing striping, markings and markers are encountered, striping, markings and markers shall be repainted and replaced for a minimum distance of 15 m (50 feet) from the crosswalk, stop bar or limit line.

314-4.2 Control of Alignment and Layout.

314-4.2.1 General. - Delete and replace with the following:

The Contractor will be responsible for all layout of all striping. All striping, markings and markers shall be reinstalled in their existing locations unless otherwise shown on the plans. The Contractor shall be responsible to take appropriate measures and record the existing locations.

The Contractor shall verify all dimensions in the field prior to installation of pav ement striping/marking layout ( Cat-Track). Should field measurements differ from the plan, the Contractor shall immediately notify City staff. No Cat-Track marks shall be placed until discrepancies are resolved.

Cat-Track must be approved by City staff prior to the installation of perm anent pavement striping/marking. Contractor shall notify City staff a minimum of 24 hours prior to installation of permanent pavement striping/marking to allow for inspection and approval. If approval of Cat - Track is not obtained by the Contractor, all work required to correct the striping/marking will be at the expense of the Contractor

Cat-Track marks shall be made in chalk. Paint for the purpose of Cat-Track is prohibited. If paint is used, the Contractor must r emove the paint without damaging or visually deforming the pavement surface. If damage or visual deformity within the removal area occurs, in the opinion of City staff , the C ontractor shall grind and overlay the entire segment with no additional compensation. The area of the grind and overlay shall be as required by City staff and shall be a minimum of 0.10’ thickness.

All visible Cat -Track markings after the installation of the permanent striping/marking shall be removed without damage or visual deformity to the pavement surface. Any damage or visual deformity to the pavement shall be remedied as noted above.

314-4.3.5 Application. - Amend the first sentence in paragraph 8 as follows:
“Glass beads shall be applied at a rate of 0.6 to 0.8 kg of beads per liter (5 to 7 pounds of beads per gallon).”

314-6 GREEN BIKE LANE. Green bike lanes shall be installed per plan and conform to the technical specifications included within the contract documents and shall be Streetbond CL or approved equal.

Redlands Regular Meeting of 02-20-24
634 of 923

GENERAL REQUIREMENTS
Redlands Regular Meeting of 02-20-24
635 of 923

THIS PAGE INTENTIONALLY LEFT BLANK

Redlands Regular Meeting of 02-20-24
636 of 923
COORDINATION OF WORK, PERMITS, AND REGULATIONS 01110-1
SECTION 01110 COORDINATION OF WORK
PART ONE – GENERAL

1.1 SEQUENCING OF WORK
The Contractor shall submit the construction schedule in accordance with Section 01321 of these specifications.

The Contractor shall arrange the schedule of work, but it must adhere to the following restrictions:

1. Citywide events calendar shall be considered with the schedule for construction.

The events calendar will be provided at the pre-construction meeting. Updated events calendar will be provided during subsequent weekly construction meetings.

2. Construction around school zone shall be taken into consideration to avoid interference with the drop-off and pick-up times for each specific school.

3. Only one (1) area may have construction activity at the same time, unless approved by the City. It is not permitted to do construction on both sides of the street simultaneously.

4. Any construction activity other than concrete removal and repair shall be scheduled by the contractor in any sequence but shall be approved by the City.

5. Utilities project (sewer & water) and paving project may be under construction concurrently. Detailed construction activities and construction schedule will be provided during weekly construction meetings.

1.2 UTILITY COORDINATION
During construction, if City owned utility facilities are damaged, contractor shall inform the City. City crew will respond within two hours and assess the condition, and perform any necessary remedial work as quickly as possible. No additional compensation will be granted to the contractor for any delay due to the damage and repair of the utility facility.

Other utilities not owned by the City, contractor should notify and coordinate with the utility owner.

END OF SECTION
Redlands Regular Meeting of 02-20-24
637 of 923
TRAFFIC CONTROL PLAN 01111-1
SECTION 01111 TRAFFIC CONTROL PLAN
A. General
The intent of this specification is to provide the format and requirements in preparation of the Traffic Control Plan (TCP).

B. Format

1. The sheets of the TCP shall display, at a minimum, the title of the project, name of firm preparing the TCP, name and stamp of Registered Traffic or Civil Engineer preparing the TCP, approval block for City of Redlands approval, north arrow, title sheet with an index of the sheets, sheet number, and total number of sheets.

2. The TCP shall be drawn to a 1 inch = 40 scale, or as otherwise approved by City staff, on common size sheets ranging from 8-1/2 inches x 11 inches, 11 inches x 17 inches or 24 inches x 36 inches as determined appropriate based on work area.

3. TCP must be prepared and approved by a Registered Traffic or Civil Engineer in the State of California.

C. Requirements
The TCP shall contain the following items and scenarios of traffic control:

1. Resurfacing operations;

2. Variations to accommodate night work;

3. All required detours;

4. Provide 4 changeable message boards, Solartech MB2-LR-1548 or approved equal, located throughout the project area to provide advance notification as work progresses;

5. The TCP shall be completed in conformance with Section 7-10.2.2.1 of the General Conditions and adhere to the following:
a. On street parking, where currently available, shall be open to the public outside of working hours; and
b. Shall be completed in conformance with all additional requirements from permitting agencies, such as Caltrans.

END OF SECTION
Redlands Regular Meeting of 02-20-24
638 of 923
DESCRIPTION OF WORK 01112-1

SECTION 01112 DESCRIPTION OF WORK

PART ONE -- GENERAL

1.1 SUMMARY
A. The work to be done under this Contract includes the furnishing of project management, labor, materials, tools and equipment for the construction of the 2023 Citywide Sidewalk and ADA Ramp Replacement Project No. 400025 for the City of Redlands, all in accordance with the Contract Documents.

B. The following maps and tables are made a part of these Contract Documents:

Title
Location Map
ADA Ramp Repair Data pages 1 through 2
Area A Quantities
Area A Map pages 1 through 2
Area B Quantities
Area B Map pages 1 through 1
Area C Quantities
Area C Map pages 1 through 1
Area D Quantities
Area D Map pages 1 through 1
Area E Quantities
Area E Exhibit pages 1 through 2
Area F Quantities
Area F Map pages 1 through 1

1.2 GENERAL SCOPE OF WORK
A. Work In This Contract: Work in this Contract includes all labor, materials and equipment necessary for construction of 2023 Citywide Sidewalk and ADA Ramp Replacement Project as noted on the Contract Drawings and all other Contract Documents and is summarized as follows:

1. The Work shall consist of furnishing construction materials, mobilization, traffic and pedestrian control, erosion control, sawcutting, removal and replacement of varying thickness of PCC pavement (sidewalk, driveways, and ADA curb ramps), clearing and grubbing, root cutting, root grinding, grading, irrigation and curb repair, compaction, dust control, information signs, and survey monument preservation as required. Sidewalk shall match existing width and appearance of adjacent areas, including score lines and finish and restore all areas to pre- construction conditions.

Redlands Regular Meeting of 02-20-24
639 of 923
DESCRIPTION OF WORK 01112-2

2. The Contractor shall, upon completion of the sidewalk and ADA curb ramp replacement and appurtenances required herein, initially operate all components of the Contract Work furnished and installed by the Contractor, and make any additional adjustments, corrections, repairs, replacements, and reconstructions necessary to provide the City with complete sidewalk and ADA curb ramps and appurtenances, including restoring all areas to pre-construction conditions.

END OF SECTION
Redlands Regular Meeting of 02-20-24
640 of 923
MEASUREMENT AND PAYMENT 01200-1

SECTION 01200 MEASUREMENT AND PAYMENT

A. Work Listed in the Schedule of Work Items

1. The application for payment will be for a specific item based on the percentage completed or quantity installed. The percentage complete will be based on the value of the partially completed work relative to the value of the item when entirely completed and ready for service.

2. A retention of five percent (5 %) of the value of work completed will be withheld from progress payments. This retention amount will rema in constant throughout the contract period, and will not be payable until the expiration of thirty -five (35) days after the recordation of the Notice of Completion.

B. Work Not Listed in the Schedule of Work Items
The General Conditions and items in the General Requirements, and Specifications which are not listed in the schedule of work items of the bid form are, in general, applicable to more than one listed work item, and no separate work item is provided therefore. Include the cost of work not listed but n ecessary to complete the project designated in the contract documents in the various listed work items of the bid form.

The bids for the work are intended to establish a total cost for the work in its entirety. Should the Contractor feel that the cost for the work has not been established by specific items in the bid form, include the cost for that work in some related bid item so that the proposal for the project reflects the total cost for completing the work in its entirety.

The Contractor may experience difficulty in excavation due to rock or unsuitable backfill material throughout the project locations. It shall be the Contractor’s responsibility to identify these areas and account for difficulty in excavation, the need to export rock or unsuitable bac kfill material and the need to import suitable backfill material. There will n ot be additional contract time or additional compensation for any project locations where any of these circumstances occur.

C. Bid Items

1. Mobilization, Bid Item 1:

Payment for Mobilization shall be made at the contract lump sum price and shall constitute full compensation for all labor, material, equipment, and incidentals required within Section 01721 . The bid price shall include, but not limited to, preliminary construction schedule, bonds, insurance, installation and relocation of information signs, shop drawings, catalog submittals and shall constitute full compensation for all labor, Redlands Regular Meeting of 02-20-24
641 of 923
MEASUREMENT AND PAYMENT 01200-2

material, equipment and incidentals required . The bid price for mobilization shall not exceed 5 percent of the Bid Schedule price.

2. Traffic and Pedestrian Control, Bid Item 2:

Payment for traffic and pedestrian control shall b e made at the contract lump sum price and shall constitute full compensation for all labor, material, equipment, and inc identals required for preparation of traffic control plan, im plementation and maintenance of traffic control items noted within the pl an. Traffic and pedestrian control shall be in accordance with the approved traffic control plan in order to be compensated for this item.

Payment for traffic and pedestrian control shall be made based on overall completion percentage of the project. The percentage complete shall be determined by the engineer and updated on progress payment.

3. Construct New 4” Thick PCC Sidewalk, Bid Item 3:

Item includes but is not limited to construction of New 4” Thick PCC Sidewalk (560-C- 3250), compact top 4” to 95% compaction as specified on the project plans and specifications; construction surveying, potholing existing utilities, construction staking , traffic control, dust control, grading, removal of all trash, organics and concrete/asphalt grindings to prepare the surface for proposed improvements, compaction and export. Item shall include all clearing and grubbing per Section 300 -1 of the General Conditions.

Grading and shaping shall conform to Section 300, 301, and 302 of the General Conditions.

Bid item 3 includes but is not limited to erosion control, sawcutting, earthwork and compaction as required for the construction of new 4 ” thick concrete sidewalk. Sidewalk shall match e xisting width and appearance of adjacent areas, such as sc ore lines and finish. Item also includes all necessary dust control, clearing, grubbing, grading, irrigation repair, information signs, survey monument preservation, and removals such as removals of vegetation , rubbish, and utilities as required for the co nstruction of the proposed improvements under this bid item.

Payment for this item shall be made at the contract unit p rice and shall constitute full compensation for all labor, materials, equipment and incidentals required, with no additional compensation or work allowed. No partial pa yment for sidewalk removal and replacement will be released.

4. Construct New 6” Thick PCC Sidewalk, Bid Item 4:

Item includes but is not limited to construction of 6” Thick PCC Sidewalk (560-C-3250), compact top 6” to 95% compaction as specified on the project plans and specifications; construction surveying, potholing existing utilities, construction staking , traffic control, dust control, grading, removal of all trash, organics and concrete/asphalt grindings to prepare the surface for proposed improvements, compaction and export. Item shall include all clearing and grubbing per Section 300 -1 of the General Conditions. Grading and shaping shall conform to Section 300, 301, and 302 of the General Conditions.

Bid item 4 includes but is not limited to erosion control, sawcutting, earthwork and compaction as required for the construction of new 6” thick concrete sidewalk. Sidewalk Redlands Regular Meeting of 02-20-24
642 of 923
MEASUREMENT AND PAYMENT 01200-3

shall match e xisting width and appearance of adjacent areas, such as sc ore lines and finish. Item also includes all necessary dust control, clearing, grubbing, grading, irrigation repair, information signs, survey monument preservation, and removals such as removals of vegetation , rubbish, and utilities as required for the co nstruction of the proposed improvements under this bid item.

5. Construct New Driveway Approach, 6” Thick PCC (560 -C-3250), Compact top 6” to 95% compaction, Bid Item 5:

Bid item 5 includes but is not limi ted to the construction of new 6” Thick PCC (560 -C- 3250) concrete driveway approach, including reconstruction of the adjacent curb and/ or gutter if necessary, approved by the City’s project manager. The driveway approach shall be constructed per APWA Standa rd Detail 110 -2 and City of Redlands Standards and shall join to existing . Also, 6 -inch thick class II aggre gate base shall be placed and compacted to 95% relative compaction und er 6 ” thick driveway approaches. Item also includes all necessary dust control, clearing, grubbing, grading, irrigation repair, information signs, survey monument preservat ion, and removals such as removals of vegetation, rubbish, and utilities as re quired for the construction of the proposed improvements under this bid item.

Payment for this item shall be made at the contract unit price and shall constitute full compensation for all labor, material, equipment and incidentals required.

6. Remove and Replace 4” Thick Sidewalk, Bid Item 6:

Item includes but is not limited to the removal and replacement of 4” thick PCC (560 -C- 3250) sidewalk, compact top 4” to 95% compaction as specified on the project plans and specifications. Remove and replace sidewalk at various locations throughout the City. The various locations through the City have a combined area of 56,475 square feet of 4” thick sidewalk. It is estimated at least 50% of these l ocations have s idewalk damage attributed to tree root intrusion.

Bid item 6 includes but is not limited to erosion control, sawcutting, removal of varying thickness sidewalk, earthwork and compaction as required for the construction of new 4 ” thick concrete sidewalk . Sidewalk shall match existing width and appearance of adjacent areas, such as sc ore lines and finish. Item also includes all necessary dust control, clearing, grubbing, grading, irrigation repair, information signs, survey monument preservation, and removals such as removals of vegetation , rubbish, and utilities as required for the construction of the proposed improvements under this bid item.

Payment f or this item shall b e made at the contract unit pri ce and shall constitute full compensation for all labor, materials, equipment and incidentals required, with no additional compensation or work allowed. No partial payment for sidewalk removal and replacement will be released.

Redlands Regular Meeting of 02-20-24
643 of 923
MEASUREMENT AND PAYMENT 01200-4

7. Remove and Replace 6” Thick Sidewalk, Bid Item 7:

Item includes but is not limited to the removal and replacement of 6 ” thick PCC (560 -C- 3250) sidewalk, compact top 6” to 95% compaction as specified on the project plans and specifications. Remove and replace sidewalk at various locations throughout the City. The various locations through the City have a combined area of 2,502 square feet of 6 ” thick sidewalk.

Bid item 7 includes but is not limited to erosion contro l, sawcutting, remov al of varying thickness sidewalk, earthwork and compaction as required for the construction of new 6 ” thick concrete sidewalk. Sidewalk shall match existing width and appearance of ad jacent areas, such as score lines and finish. Item also includes all necessary dust control, clearing, grubbing, grading, irrigation repair, information signs, survey monument preservation, and removals such as removals of vegetation, rubbish, and utilities as required for the construction of the proposed improvements under this bid item.

Payment for this ite m shall be made at the contract unit price and shall constitu te full compensation for all labor , materials, equipment and incidentals required, with no additional compensation or work allowed. No partial payment for sidewalk removal and replacement will be released.

8. Construct Concrete Driveway, 6” Thick PCC (560 -C-3250), Compact top 6” to 95% compaction, Bid Item 8:

Bid item 8 includes but is not limi ted to the re-construction of existing concrete driveway approach, including adjacent curb and/or gutter. Driveway approach shall be reconstructed per APWA Standa rd Detail 110 -2 and City of Redlands Standards and shall join to existing. Also, 6-inch thick class II aggregate base shall be placed and compacted to 95% relative compaction under 6” thick driveway approaches. Item also includes all necessary dust control, clearing, grubbing, grading, irrigation repair, information signs, survey monument preservat ion, and removals such as removals of vegetation , rubbish, and utilities as required for the construction of the proposed improvements under this bid item.

Payment for this item shall be made at the contract unit price and shall constitute full compensation for all labor, material, equipment and incidentals required.

9. Remove and Replace ADA Accessible Curb Ramp, Bid Item 9:

Bid Item 9 includes but is not limited to earthwork, curb cuts and removals as required for the construction of new ADA access ramps w ith curb an d gutter only. Existing sidewalk shall be removed and replaced as necessary to bring surrounding walkways into ADA compliance as well. Ramps shall include cast -in-place truncated domes. All access curb ramps shall be re -constructed in accordance with American Disability Act (ADA) Standards/California Code of Regulations Title 24 – Accessibility Regulations. Item also includes all necessary dust control, clearing , grubbing, grading, irrigation repair, information signs, survey monument preservation, and removals such as remov als of vegetation, rubbish, and utilities as required for the construction of the proposed improvements under this bid item.

Payment for this bid item shall be made at the contract unit price and shall constitute full compensation for all labor, material, equipment and incidentals required.

Redlands Regular Meeting of 02-20-24
644 of 923
MEASUREMENT AND PAYMENT 01200-5

10. Demobilization Bid Item 10:

Payment for demobilization shall be made at the contract lump sum price and shall constitute full compensation for all labor, material, equipment and incidentals required.

END OF SECTION
Redlands Regular Meeting of 02-20-24
645 of 923
CHANGE ORDER REQUESTS 01251-1
SECTION 01251 CHANGE ORDER REQUESTS

1.1 GENERAL
A. All quotations for preliminary change orders for extras, changes, additions, or deletions to the Work as described in EXTRA WORK of the GENERAL CONDITIONS shall be submitted to the ENGINEER, in writing, on the Change Order Request (COR) Cover Sheet and the Change Order Cost Summary Form, both attached, and in conformance with the requirements of Section 01254 CHANGE ORDERS. The quotation shall be firm for a period of not less than sixty (60) calendar days from the date of receipt of the quotation by the ENGINEER. The CONTRACTOR shall submit its written cost quotation and Time Impact Analysis not later than fifteen (15) days after being requested to provide such quotation, unless the ENGINEER allows more time. Delays in submitting quotations beyond the fifteen (15) days set forth herein, which cause a delay in the issuance of a Change Order or a delay to the completion date of the project, shall not be cause for a claim or a time extension under the Contract.

B. The ENGINEER'S request for quotation on a preliminary change shall not be considered authorization to proceed with the changed work prior to the issuance of a final Lump Sum or Time & Material Change Order, unless directed otherwise, in writing, by the ENGINEER, nor shall such request constitute justification for a delay to the existing Work or a time extension under the Contract.

END OF SECTION
Redlands Regular Meeting of 02-20-24
646 of 923
CHANGE ORDER REQUESTS 01251-2
Redlands Regular Meeting of 02-20-24
647 of 923
CHANGE ORDER REQUESTS 01251-3
Change Order Cost Summary
Project Name :

Change Order Request No. :

Date :

Direct
Labor
Direct
Materials
Direct
Equipment
(1): Lump Sum Work by
Prime Contractor $0.00 $0.00 $0.00
(2): "T&M" Work by
Prime Contractor $0.00 $0.00 $0.00
(3): Subtotal - Direct Work
(Prime Contractor) $0.00 $0.00 $0.00

(4): All Lump Sum Work by
subcontractors (any tier) $0.00 $0.00 $0.00
(5): All "T&M" Work by
subcontractors (any tier) $0.00 $0.00 $0.00 Totals
(6): Subtotal - Direct Work
(all subcontractors) $0.00 $0.00 $0.00 $0.00
Add each of the
(3)+(6)=(7): Total - Direct Costs three columns
$0.00 $0.00 $0.00
across and enter
$0.00
to the right.
(8): Markup
(20%
of
direct
labor)
(15% of
direct mat'l)
(15% of
direct equip)
$0.00 $0.00 $0.00 $0.00

(9): Prime Contractor
Markup 10% of line (6) direct sub work up to $5,000 for subcontractors plus 5% of line (6) direct sub work over $5,000

(10): Bonds & Insurance 1% of line (7)
all direct work
$0.00

(11): Additional amount
permitted by Contract

(12): GRAND TOTAL Add sums of lines)
(7), (8), (9), (10) and (11)
$0.00
Redlands Regular Meeting of 02-20-24
648 of 923
CHANGE ORDERS 01254-1
SECTION 01254 CHANGE ORDERS

PART ONE -- GENERAL

1.1 REQUIREMENTS
Payment to the Contractor, or credit to the City, for any change, addition, deletion or extra to the Work, or settlement of any Claim, covered by any Change Order, shall be determined by the methods set forth herein. The Engineer may change the Plans and Specifications, character of the Work, or quantity of Work provided the total arithmetic dollar value of all such changes, both additive and deductive, does not exceed twenty-five percent (25%) of the Contract Price. Should it become necessary to exceed this limitation, the change shall be by written Supplemental Agreement between the Contractor and the City, which shall be executed by a Change Order.

Unless otherwise stipulated, “Unit Prices” include all costs necessary to furnish, install and complete the Work. The “Unit Prices” include all direct costs for labor, equipment and materials, all insurance and bond costs, all field and office supervisors and assistants, all onsite project administration, security costs, the cost of small tools and consumables, incidental job burdens, and all general home office expenses and no separate allowance will be made therefor. Assistants to field and office supervisors include all clerical, stenographic, and general office help. Incidental job burdens include, but is not limited to, office equipment and supplies, temporary toilets, telephone, utilities, safety equipment, warning devices, personal protective equipment, and conformance to OSHA requirements. Project administration includes, but is not limited to, review and coordination, estimating, engineering, scheduling, and expediting relative to Change Orders, and updating and furnishing Record Drawings to incorporate changes, schedule update, supervision not applied solely to the Work of the Change Order, home office salaries and expenses, and City of Redlands Business Tax.

A. Unit Prices
Unit prices stipulated in the Bid or itemized in the approved Schedule of Values shall be utilized, where they are applicable and determined reasonable by the Engineer. In the event that the Change Order results in a change in the original quantity of more than twenty-five percent (25%), either increase or decrease, then either the Engineer or the Contractor may request a review of the unit price to determine if a new unit price shall be mutually determined by negotiation. Any new unit price mutually determined under this Subsection shall only apply to the units in excess of one hundred twenty five percent (125%) of the original quantity for overruns. In case of underruns, the unit price stipulated in the Bid shall be applied to the first twenty-five percent (25%) of the actual quantity of work performed and the new mutually determined price shall be applied to the quantity between twenty-five percent (25%) and seventy-five percent (75%) of the original quantity.

Redlands Regular Meeting of 02-20-24
649 of 923
CHANGE ORDERS 01254-2
Renegotiated unit prices or unit prices for new items added to the Contract by Change Order shall be determined in accordance with Subsections B through G.

Whether stipulated in the Bid, itemized in the approved Schedule of Values or renegotiated, the unit prices used for payment constitute the total adjustment with no further costs owed for overhead, impact, profit, delay or impact to unchanged portions of the Contract, or any other reason. The unit price shall be full and final compensation as described in Subsection D.

The cost proposals for renegotiated unit prices shall be presented in accordance with the provisions of Subsections B through G. Should any Bid Item be deleted in its entirety, the amount bid for that bid item shall be subtracted from the total Contract amount. The Contractor shall be paid only for the actual cost incurred prior to the notification of such deletion for that Bid Item.

B. Lump Sum
The Engineer and the Contractor may mutually determine a total sum for the Extra Work. The Contractor shall summarize the total cost and furnish a breakdown of the proposed lump sum costs satisfactory to the Engineer in accordance with Subsections B through G. Such lump sum costs shall be full and final compensation as described in Subsection D. The Contractor’s quotation shall conform to the requirements of Section 01251- Change Order Requests, and be submitted in the Change Order Cost Summary Form provided (see Attachment 01251-A1). The Change Order Cost Summary Form cannot be used to nullify or supercede any specification or contractual provision.

If the method or amount of payment cannot be agreed prior to performing the Extra Work, the Engineer may unilaterally issue a Change Order in the amount determined reasonable by the Engineer for the Extra Work and direct the Contractor to proceed immediately. The Engineer also has the option to issue a Change Order directing the Work be done on a Time and Materials basis with the Contractor providing all labor, equipment, and materials necessary to complete the Work in a satisfactory manner and within a reasonable period of time.

Estimates for lump sum quotations and accounting for Time and Materials work shall be limited to direct expenditures necessitated specifically by the subject Extra Work, and shall be segregated as follows:

1. Labor, up to and including working general foremen, who are directly assigned to the Extra Work. Employees identified as superintendents or non-working general foremen shall not be charged as labor on Extra Work. The labor costs shall include actual documented payroll costs including wages, payroll taxes as established by law (i.e., FICA, Federal and State Unemployment Taxes), fringe benefits as established by negotiated labor agreements, and any insurance costs (such as Worker's Compensation and General Liability Insurance but shall not include Automobile Liability Insurance or any other insurance costs). A detailed Redlands Regular Meeting of 02-20-24
650 of 923
CHANGE ORDERS 01254-3
breakdown of those subcomponents of labor costs, by all crafts shall be submitted to the Engineer, by the Contractor and all Subcontractors, for approval, as part of the documentation of labor costs, within ten (10) working days after issuance of the Notice to Proceed. No other subcomponents of labor costs shall be considered, unless approved in writing by the Engineer.

The labor cost is not allowed to be increased by using labor classifications with paygrades higher than necessary to accomplish the Work.

2. Materials: The cost of materials used in performing the Extra Work will be the cost, including sales tax and freight, to the purchaser, whether Contractor, Subcontractor or other forces, from the supplier thereof, except as follows:
a. Cash or trade discounts available to the purchaser shall be credited to the City notwithstanding the fact that such discounts may not have been taken by the Contractor.
b. For materials secured by other than a direct purchase and direct billing to the purchaser, the cost shall be deemed to be the price paid to the actual supplier as determined by the Engineer. Supplier markup, except for actual costs incurred in the handling of such materials, will not be allowed.
c. Payment for materials from sources owned wholly or in part by the purchaser shall not exceed the price paid by the purchaser for similar materials from said sources on contract items or the current wholesale price for such materials delivered to the Jobsite, whichever price is lower.
d. If, in the opinion of the Engineer, the cost of materials is excessive, or the Contractor does not furnish satisfactory evidence of the cost of such materials, then the cost shall be deemed to be the lowest current wholesale price for the quantity concerned, delivered to the Jobsite less cash or trade discount. The City reserves the right to furnish materials for the Work and no claim shall be made by the Contractor for costs and profit on such materials.
e. For the purposes of this Section, a "Supplier" is defined as any person or persons, firm or business, who supplies materials of construction and/or permanent equipment, but who does not perform any portion of the Work of the Contract on site, for the Contractor, except that labor or labor supervision which may be required by some manufacturers as part of their equipment installation for warranty or other purposes.

Redlands Regular Meeting of 02-20-24
651 of 923
CHANGE ORDERS 01254-4

3. Equipment Costs, including ownership, lease or rental costs, as well as operating costs, for individual equipment units whose replacement value is in excess of $500. Transportation and set up costs shall be included, but only if the equipment is imported to the worksite solely to perform work on the Extra Work described in the Change Order and the Contractor can demonstrate that the changed work cannot or could not be performed economically with equipment already at the site. Equipment costs shall be determined in accordance with the requirements set forth in Subsection G.

4. Small tools, equipment, consumables and incidental costs: No separate payment will be made for the use of small tools or equipment with a replacement value of $500 or less. This applies to tools and equipment owned by the Contractor or its subcontractors of any tier. Also, no separate payment will be made for fuel, lubricants, tool or equipment repairs, tool or equipment maintenance, consumables, drinking water, sanitary facilities or other incidentals. These costs are already included as a part of Markup.

5. Subcontractor Costs, including their overhead and profit, provided that such costs are direct costs to the Contractor for performing the Extra Work as set forth in Subsections B through G.

C. Time and Materials Work
The costs of all Changed/Extra Work submitted under the Time and Materials (T&M) method shall be formulated in accordance with the provisions of Subsections B through I.

Unless otherwise stipulated on the Change Order, the “Not-to-Exceed” amount for all T&M Change Orders is $10000. The Contractor is responsible for tracking costs and for notifying the Engineer in writing when costs approach 50% and 75% of the “Not-to-Exceed” amount. In addition, if the Changed/Extra Work cannot be completed within the “Not-to-Exceed” limit, the Contractor shall notify the Engineer in writing, and in a timely manner, that the limit requires an increase.

The City will only reimburse eligible costs up to the “Not-to-Exceed” amount.

The Contractor shall notify the Inspector at the beginning of each day when Changed/Extra Work is being performed. The Contractor shall notify the Inspector of the Changed/Extra Work being performed and describe the personnel involved, whether by Contractor forces or by its subcontractors at any tier. Failure to notify the Inspector prior to the start of Changed/Extra Work serves as the Contractor’s waiver to claim for compensation on that day.

For each working day, the Contractor shall submit a “Daily Extra Work Report” (DEWR) to the Inspector. The “Daily Extra Work Report” shall summarize labor, Redlands Regular Meeting of 02-20-24
652 of 923
CHANGE ORDERS 01254-5
equipment and materials supplied. The Inspector will only consider Forms that are properly completed as described below.

1. Separate forms must be used for labor and for equipment/materials.

2. Labor, equipment, material or expenditures that are not included on The DEWR are ineligible for payment. There will be no exceptions to this requirement. It is the responsibility of the Contractor to include any and all items of labor, equipment, or material for which it requests compensation for each day’s work completed.

3. Information required on the Labor form shall include name of personnel, personnel classification, and only the number of hours worked on Changed/Extra work for the day being reported. Since the overhead allowance already includes all necessary supervision, any hours for additional supervision or non-working foremen are ineligible for additional payment. The premium pay for a general foreman is eligible for payment only if the general foreman is a working foreman and a general foreman was required by a Union Labor Agreement or otherwise approved by the Inspector. The general foreman rate is eligible for payment only during the time that a general foreman was required for the Changed/Extra Work.

4. Information required on the Equipment/Material shall include Contractor- owned equipment and/or tools, and rented equipment or tools for which compensation is requested. Information shall include the type of equipment, size of equipment, equipment identification number, appurtenances, and only the number of hours worked on the Changed/Extra work.

5. The only allowable materials are materials delivered to the job site and/or incorporated only into the Changed/Extra work. The allowable materials shall be listed on the T&M sheet for the day that they are delivered to the job site and/or incorporated into the Changed/Extra work.

6. Delivery ticket(s) and/or bill(s) of lading for rental equipment and/or tools delivered to the site and/or material incorporated into the work for the day being reported must be attached with the T&M sheet for that day. No payment will be allowed for materials and/or rented equipment unless receipt(s) or bill(s) of lading is attached. If the request for payment is not substantiated by original vendor/supplier invoices, acceptable copies of original invoices, or other documentation acceptable to the Inspector, the City may establish the cost of the item(s) at the lowest possible wholesale price or rental rate applicable while the work was being performed.

Redlands Regular Meeting of 02-20-24
653 of 923
CHANGE ORDERS 01254-6

7. Failure to submit the required “Daily Extra Work Report of Time and Material Work” by the close of the next working day shall waive all rights for that day unless otherwise approved by the Inspector. Work that cannot be substantiated by a “Daily Report”, approved and signed by the Inspector, is ineligible for payment.

8. The Contractor is responsible for preparing the “Daily Extra Work Report” for work by its Subcontractors and submitting the Forms to the Inspector on time.

9. The Contractor must have each “Daily Extra Work Report” verified by the Inspector. After the “Daily Extra Work Report” is approved by the Inspector, both the Contractor and Inspector sign the report. The original “Daily Extra Work Report” is retained by the Inspector with a copy provided to the Contractor.

10. When the “Daily Extra Work Report” is signed by the Inspector and the Contractor, it is binding on the Contractor and its Subcontractors.

11. When agreed to by the Inspector, the Contractor may submit a supplemental “Daily Extra Work Report” for labor, materials, or equipment for which the Contractor requests compensation but failed to list on the original daily report.
a. These supplemental forms shall be marked “SUPPLEMENTAL”. b. Unless otherwise approved by the Inspector, the supplemental forms may only be submitted for approval up to two (2) working days following the date when the work was performed.

No payment will be allowed for labor, materials, or equipment included on T&M sheets not signed by the Contractor and the Inspector. Payment will not be allowed for labor, materials, or equipment included on T&M sheets signed by anyone other than the Inspector or the Inspector’s immediate supervisor.

D. General
It is the intent of the City to settle all Change Orders full and final at the time the Change Order is issued. Therefore, the following paragraph shall be made a part of all Change Orders, whether included or not on the actual change order:
“The compensation (time and cost) set forth in a Change Order comprises the total compensation due the Contractor, all Subcontractors, and all Suppliers, for the Work or change defined in the Change Order, including impact on unchanged work. By signing the Change Order, the Contractor acknowledges and agrees on behalf of himself, all Subcontractors, and all Redlands Regular Meeting of 02-20-24
654 of 923
CHANGE ORDERS 01254-7
Suppliers, that the stipulated compensation includes payment for all work contained in the Change Order, plus all payment for the interruption of schedules, extended field overhead costs, delay, and all impact, ripple effect or cumulative impact on all other work under this Contract. The signing of the Change Order indicates that the Change Order constitutes full mutual accord and satisfaction for the change, and that the time and/or cost under the Change Order constitutes the total equitable adjustment owed the Contractor, all Subcontractors, and all Suppliers as a result of the change. The Contractor, on behalf of himself, all subcontractors, and all Suppliers, agrees to waive all rights, without exception or reservation of any kind whatsoever, to file any further claim related to this Change Order. No further claim or request for equitable adjustment of any type for any reasonably foreseeable cause shall arise out of or as a result of this Change Order or the impact of this Change Order on the remainder of the Work under this Contract.”
Costs which shall not be paid in Change Orders under this Contract include, but are not limited to, interest costs of any type; claim preparation or filing costs; legal expenses; the costs of preparing or reviewing proposed Change Orders or Change Order proposals; lost revenue; lost profits; lost income or earnings; rescheduling costs; costs of idled equipment when such equipment is not at the site or has not yet been employed on the Work; lost earnings or interest on unpaid retainage; claims consulting costs; and the costs of corporate officer or staff visiting the site; any compensation due to the fluctuation of foreign currency conversion or exchange rates; loss of other business; changes in taxes or increased tax rates of any kind or any costs identified as unallowable under the provisions of the Federal Acquisition Regulations.

Extensions of time shall be based solely upon the effect of delays to the Work as a whole. Extensions of time shall not be granted for delays to the Work, unless the Contractor can clearly demonstrate, through analysis of the current updated schedule, that the delay to the Work as a whole arose or will arise from causes other than normal weather, beyond the control and without fault or negligence of the Contractor, or any Subcontractor, at any tier, and that such delays did or will, in fact, delay the progress of the Work as a whole. The Contractor shall not be entitled to a time extension unless it submits a Time Impact Analysis which is a calculation of the extent of the delay to the end date of the Work and which shows that the Work has been or will be extended beyond the current Contract completion date. A Time Impact Analysis is a scheduling procedure which utilizes the networking techniques (fragnets) and a written analysis of the facts associated with the alleged delay to demonstrate the effect of the alleged delay on the critical path of the schedule. A "fragnet" is defined as a sequence of new activities and/or activity revisions that are proposed to be added to the existing current updated schedule to demonstrate (mathematically and graphically) the influence of the alleged delay on the end date of the Work and shall be the sole method for incorporating delays and impacts into the schedule. The objective of a Redlands Regular Meeting of 02-20-24
655 of 923
CHANGE ORDERS 01254-8
Time Impact Analysis is to pinpoint, isolate, and quantify all time impact associated with a specific issue and determine its time relationship to past or current delays. Time extensions shall not be allowed for delays to parts of the Work that are not on the critical path of the currently approved monthly updated project schedule. Time extensions shall not be granted, nor delay damages of any kind whatsoever paid to the Contractor, until all available float, slack, or contingency time on the project is used and the end date of the Work is moved beyond the current, adjusted Contract completion date.

The cost summary, cost breakdowns and requests for cost reimbursement submitted by the Contractor (for delay, disruption, hindrance and interference associated with the changes, additions, deletions or extras) shall be itemized in a manner that, with mathematical certainty and without reliance upon probabilities or inferences, segregates the direct, actual reimbursable costs associated with each individual, change, addition, deletion, extra and (on an event-by-event basis) each individual delay or disruption event. Such cost summaries, breakdowns or requests shall not be based, in whole or in part, upon any methodology (such as “total cost” or “modified total cost” methodologies) that purports to calculate the Contractor’s additional costs of performance of the extra, change, addition or deletion (including without limitation the additional costs of delay, disruption or other impact) based on the difference between Contractor’s total actual Project or line item costs (with or without fee) and its original bid estimate for the Project or any original bid estimate line item. In connection with the foregoing, Contractor represents and warrants that it has the ability to generate and maintain complete and accurate cost accounting records that will reflect (i) the actual costs incurred or saved for each individual item of Extra Work, change, addition, deletion (including without limitation any costs of associated delay, disruption, interference, hindrance and the cumulative impact of each extra, change, addition, deletion on other parts of the Work); and, (ii) on an event-by-event basis, the effect of each delay or disruption that forms the basis of each request for extension of time, regardless of their scope, number, complexity, cumulative effect, or time of issuance or occurrence.

Except as provided in Section 6-6 of the General Conditions, Contractor shall have no right to recovery of any compensation, costs, expenses or damages resulting from delay, disruption, interference, or hindrance in the performance of the Work (including without limitation interruption of schedules, excess or extraordinary extended field and indirect overhead costs, loss of productivity and the impact, ripple or cumulative effect on other Work).

Contractor waives any claim or rights and remedies based on abandonment, quantum merit, rescission or other similar legal theory by reason of any of the following circumstances, which the Contractor acknowledges and agrees are within the reasonable contemplation of the parties: (i) changes, additions, deletions and extras to the Work after execution of the Contract and issued from time to time throughout the period of construction, regardless of their scope, Redlands Regular Meeting of 02-20-24
656 of 923
CHANGE ORDERS 01254-9
number, cumulative value, or complexity, to correct errors, omissions, conflicts, and ambiguities in the Contract Documents, or to implement discretionary changes to the scope of Work requested by the City; (ii) the issuance and performance of changes, additions, deletions and extras in a manner that is not in sequence with the as-built or as-planned progress of the Work; (iii) changes due to Differing Site Conditions; (iv) suspensions of the Work or parts thereof, or limitations on access to portions or all of the Work, for the convenience of City or in the interests of the Project; (v) delay or disruption to the Work due to failure of the City, Engineer or Inspector to timely perform any contractual obligation.

E. Markups – Overhead and Profit

1. In addition to the direct expenditures specified for labor, materials and equipment in Subsection B, a lump sum will be paid for all overhead and profit, including: All insurance costs other than specifically mentioned in this Section, all field and office supervisors and assistants, all onsite project administration, security costs, the cost of small tools and consumables, incidental job burdens, and all general home office expenses and no separate allowance will be made therefor. Assistants to field and office supervisors include all clerical, stenographic, and general office help. Incidental job burdens include, but is not limited to, office equipment and supplies, temporary toilets, telephone, utilities, safety equipment, warning devices, personal protective equipment, and conformance to OSHA requirements. Project administration includes, but are not limited to, review and coordination, estimating, engineering, scheduling, and expediting relative to Change Orders, and updating and furnishing Record Drawings to incorporate changes, schedule update, supervision not applied solely to the Work of the Change Order, home office salaries and expenses, and City of Redlands Business Tax. Such lump sum shall conform to the following schedule of percentages of the total amount of direct expenditures of the Contractor and subcontractors. (a) Work by Contractor. The following percentages shall be added to the Contractor’s costs and shall constitute the markup for all overhead and profits:
1) Direct Labor 20%
2) Direct Materials 15%
3) Direct Equipment 15%
(b) Work by Subcontractor. When all or any part of the extra work is performed by a Subcontractor, the markup established in (a) shall be applied to the Subcontractor’s actual cost of such work. A markup of 10 percent on the first $5,000 of the subcontracted portion of the extra work and a markup of 5 percent on work added in excess of $5,000 of the subcontracted portion of the extra work may be added by the Contractor.

Redlands Regular Meeting of 02-20-24
657 of 923
CHANGE ORDERS 01254-10

2. Bonds and Insurance
An additional allowance of one percent (1%) of all direct costs (less markup) is allowed.

3. Add/ Deduct Changes
The overhead rates determined above shall be applied to all additive Change Orders, except those utilizing as-bid Unit Prices listed in the Bid Proposal.

Any change in the Work involving both extras and credits shall show a net total cost, including subcontracts. Allowances for overhead and profit to the net total cost, as specified herein above, shall be applied if the net total cost is an extra; overhead and profit allowances shall not be applied if the net total cost is a credit. The estimated cost of deductions shall be based on labor and material prices on the date the Contract was signed.

4. When all or any part of the extra work is performed by a Subcontractor, the markup established in subsection 1.1.E.1 shall be applied to the Subcontractor’s actual cost of such work. A markup of 10 percent on the first $5,000 of the subcontracted portion of the extra work and a markup of 5 percent on work added in excess of $5,000 of the subcontracted portion of the extra work may be added by the Contractor.

F. City Furnished Materials, Equipment and Services
The Engineer reserves the right to furnish materials, equipment and services deemed expedient for use on the Changed/Extra Work. The Contractor shall have no claim for profit or overhead on the cost of such materials, equipment and services.

G. Equipment Costs
The rates for rental or leased equipment shall not exceed the rates listed in the Caltrans Labor Surcharge and Equipment Rental Rates (Caltrans LS&ERR). For T&M Change Orders, the rates are established by the actual paid invoice(s) that comply with the requirements of Subsections G.1 and G.3. Owned equipment costs shall not exceed the rates established by Subsection G.2. The most recent published edition in effect at the commencement of actual equipment use shall be used.

The rates paid for any rented or leased equipment or tools shall include the cost of fuel, oil, lubrication, supplies, small tools, necessary attachments, repairs and maintenance of any kind, depreciation, storage, insurance and all incidental costs associated with the operation of the equipment or tools.

Redlands Regular Meeting of 02-20-24
658 of 923
CHANGE ORDERS 01254-11
It is the responsibility of the Contractor to include any appurtenances added to equipment which would increase the basic rate for said equipment (i.e., hoe-ram, oversize bucket, and etcetera) as established in the acceptable rental rate guide.

All equipment and/ or tools shall be acceptable to the Inspector, in good working condition, suitable for the purpose for which it is to be used, and necessary to complete the Changed/Extra Work. Payment will be based on the manner in which the equipment was actually powered, operated and modified per the equipment manufacturer’s recommendations.

1. Rented or Leased Equipment
For equipment rented or leased (including lease with purchase option) in arm's length transactions from outside vendors, the Contractor shall be paid the actual invoiced, rented or leased rates provided that the invoiced lease or rental rates do not exceed the rates set forth in the Caltrans LS&ERR. Arm's length rental or lease transactions are those in which the firm involved in rental or lease of such equipment is not associated with, owned by, have common management, directorship, facilities, or stockholders with the firm renting the equipment. Submittal by a Contractor of a rental or leased invoice from the lessor will be prima facie proof of compliance with the above. However, such invoices are not conclusive proof; if questioned, the burden of proof remains with the Contractor. In no event shall the leased equipment rate billed to the City be at rates exceeding those prescribed in the following table:

Actual Usage (Change Order
& Contract Work Combined) Payment Category
Less than 8 hours Hourly Rate
8 or more hours but less than 7 days Daily Rate
7 or more days but less than 30 days Weekly Rate
30 calendar days or more Monthly Rate
a. When in Use:

Actual equipment use time documented by the Inspector shall be the basis that the equipment was utilized on the changed work and paid for under the Change Order. In addition to the lease or rental rate, equipment-operating costs shall not exceed the estimated hourly operating rate as set forth in the Caltrans LS&ERR. The hours of operation shall be based upon actual equipment usage on the changed work as recorded by the Inspector. For multiple shift work sequences, the allowable equipment rate shall not exceed fifty percent (50%) of the base rate, for second or third shifts. b. When Idle:

Redlands Regular Meeting of 02-20-24
659 of 923
CHANGE ORDERS 01254-12
Idle equipment is equipment on site and necessary to perform the Work under the change but not in actual use due solely to the impact of the changed work. Equipment operating costs due to idle time, documented by the Inspector, shall be paid at the rate determined in “G” (1) above. Idle time shall include a reasonable time allowance to and from the project site.

Payment for equipment or tools shall be limited to hours actually worked on the Changed/Extra Work if the equipment or tool is already on site for Work under the original Contract. No “standby” time will be paid for equipment already on site for Work under the original Contract.

If equipment or tools are used intermittently and, when not in use, could be returned to the rental source at less expense than holding it at the work site, it shall be returned, unless the Contractor elects to keep it at the work site at no expense to the City.

2. Owned and Other Equipment
Equipment rates for owned equipment or equipment provided in other than arm's length transactions shall not exceed the total hourly costs as set forth in the Caltrans “Labor Surcharge and Equipment Rental Rates” effective at the time the work is performed. (The Caltrans equipment rental rates are available on the internet at
http://www.dot.ca.gov/hq/construc/equipmnt.html.) If the equipment is not listed in Caltrans LS&ERR, then the Rental Rate Blue Book shall be used. When using the Blue Book, the hourly rate for any period less than 7 days shall be the weekly rate divided by 40, plus the Operating Cost.

Except as noted herein below, this equipment hourly rate plus the estimated operating cost per hour from the Blue Book will be paid for each hour the equipment actually performs the Extra Work. Daily records listing the equipment units and their respective operators, identification code, and actual usage on the Work under the Change Order, as certified at the end of each work day (or work shift if the Work is being performed in multiple work shift sequence) by the Inspector shall be the record upon which actual equipment use shall be based. For multiple shift work sequences, the Caltrans overtime factor shall be applied (When using the Blue Book one-half the Non-Operating Cost will be deducted for second and third shifts. The Non-Operating Costs are the Blue Book monthly or weekly/40 rates, as applicable.). It is agreed that this rate shall represent payment in full for all the Contractor’s direct costs.
a. When Idle:

Redlands Regular Meeting of 02-20-24
660 of 923
CHANGE ORDERS 01254-13
Payment for equipment necessary to be on the site to complete the Work, but not in actual use due solely to the impact of the changed work, shall be paid per the table in Caltrans Standard
Specifications Section 9-1.03A(3b), provided that its presence and necessity on the site has been documented by the Inspector, and further provided that the equipment was idled solely by actions of the City. Idle equipment time will only be paid as a function of delays specifically directed or caused by the City's actions. In no event shall the idle time claimed in a day for a particular piece of equipment exceed the normal work schedule established for the project - usually eight (8) hours per day or forty (40) hours per week, and excluding Saturdays, Sundays, and holidays. For multiple shift work sequence, the allowable idle equipment rate shall not be allowed, for second or third shifts. It is agreed that this rate shall represent payment in full for all the Contractor’s direct costs.

3. Equipment Haulage and Set Up Costs
Documented and actual equipment haulage and set up costs shall be paid for, if applicable as set forth in Subsection B.3.

4. Other Equipment Cost Guides
In the event that a piece of equipment used on a Change Order is not listed in Caltrans or the Blue Book, costs may be derived from the Associated General Contractor’s of America Equipment Ownership Guide, the Associated Equipment Dealers Guide, or the Equipment Rate Guide published by the U.S. Army Corps of Engineers as adjusted appropriately for the type of work and use and the regional area of the Work under this Contract.

H. Records
At any time should the Contractor deviate substantially from the schedule, method and sequence of operation, equipment, cost or pricing data furnished by the Contractor and agreed to by the City in connection with the Change Order or should the City determine that any price negotiated in connection with the Change Order is defective due to such deviation or the fault of the Contractor, the City reserves the right to reduce the Change Order cost and reissue the Change Order at the amount in which the City determines to be the actual costs to complete the change.

Whenever any material or process is indicated or specified by patent or a proprietary name, or by name of a manufacturer in the Change Order, such direction shall not relieve the Contractor’s responsibility or obligation to perform Redlands Regular Meeting of 02-20-24
661 of 923
CHANGE ORDERS 01254-14
work in accordance with the contract requirements. The Contractor shall be solely responsible for, and have control over construction means, methods, techniques, sequences and procedures, coordination of all portions of the contract and Change Order work.

The Contractor shall on a weekly basis submit an approximate accounting of the amount expended on the Time and Materials work to date and an estimate of the Impact to the time of performance of work.

I. Partial Payments for Time and Materials Work.

Progress payments for Time and Materials work shall only be made if the anticipated cost of the changed work is in excess of $50,000 and/or the time to perform the changed work will exceed two (2) months duration. To receive payments for Time and Materials work, the Contractor shall submit to the Engineer an invoice of the daily reports which were verified by the Inspector, with details and documents, verifying the Contractor’s and Subcontractor's actual costs incurred for the Time and Materials work as set forth in Subsections B through H. Costs shall be submitted within thirty (30) calendar days after the T&M work has been satisfactorily completed unless an extension of time for submittal is authorized in writing by the Inspector.

END OF SECTION
Redlands Regular Meeting of 02-20-24
662 of 923
SCHEDULE OF VALUES 01298-1

SECTION 01298 SCHEDULE OF VALUES

1.1 GENERAL
A. The Schedule of Values shall be used as a basis for determining progress payments on a lump sum contract or any designated lump sum bid item. The Schedule of Values shall be a schedule of cost loaded construction activities equal, in total, to the lump sum bid and shall be in such form and sufficient detail to correctly represent a reasonable apportionment of the lump sum. Prior to submitting an invoice for payment, the CONTRACTOR shall have submitted a detailed Schedule of Values and obtained approval from the ENGINEER.

B. Each lump sum bid item on the Schedule of Work and Prices, as set forth in the Bid must be broken down separately. The breakdown of each lump sum bid item must cover the cost of construction required by the contract documents for that item. The sum of the values for the construction activities, within a bid item, must equal the total bid amount for that item. The breakdown shall include subcontract amounts which shall not deviate from the amounts submitted in the Bid Proposal. The CONTRACTOR shall provide certification from the Subcontractors certifying the subcontract amounts.

C. Each activity in the Schedule of Values shall delineate one construction activity.

For example, the placement of concrete between construction joints, the construction of an electrical duct bank or pipeline between points A & B. The costing for each activity should include all costs for the labor and materials or equipment required to complete the activity. For example, concrete construction activities should include all costs for the forming, placing of reinforcement, placing concrete and curing. The cost for pipeline construction activities should include materials, equipment and installation including pipeline supports or thrust blocks. The excavation and backfill for a pipeline or structure may be separate activities. The Contract Price breakdown shall include the itemized costs for the plant establishment and any maintenance services to be performed before the final project acceptance is made. No non-construction activity shall be cost loaded.

D. The CONTRACTOR shall use cost loaded construction activities from the Construction Schedule as a Schedule of Values. Each construction activity shall be encoded to its bid item and a sort provided for each bid item totaling the cost loaded amount. The total of the Cost Loaded amounts for each bid item shall equal the amount bid for that item. The total of the Schedule of Values shall equal the current Contract value at all times. At any time during the progress of the Work of the Contract the INSPECTOR reserves the right to review the cost loading of the Schedules of Values and direct necessary revisions. When requested by the INSPECTOR, the CONTRACTOR shall provide all information necessary to substantiate the cost loading.

Redlands Regular Meeting of 02-20-24
663 of 923
SCHEDULE OF VALUES 01298-2

E. Attached are samples of the Schedule of Values. The City will provide project specific Schedule of Values for the CONTRACTOR to use throughout the project at the Preconstruction Meeting. The Schedule of Values must be used by the CONTRATRACTOR at the time of each progress payment.

END OF SECTION
Redlands Regular Meeting of 02-20-24
664 of 923
SCHEDULE OF VALUES 01298-3

Redlands Regular Meeting of 02-20-24
665 of 923
SCHEDULE OF VALUES 01298-4

Redlands Regular Meeting of 02-20-24
666 of 923
SCHEDULE OF VALUES 01298-5

Redlands Regular Meeting of 02-20-24
667 of 923
CONSTRUCTION SCHEDULE 01321-1
SECTION 01321 CONSTRUCTION SCHEDULE

1. THE REQUIREMENT
A. It is expressly understood and agreed that the time of beginning, the rate of progress, and the time of completion of the Work are of the essence of this Contract.

B. The CONTRACTOR’S representative in charge of scheduling is required to attend all meetings pertaining to scheduling and progress of the Work.

C. The CONTRACTOR shall submit to the ENGINEER 3 hard copies and the electronic file of the CONTRACTOR'S Construction Schedule (the schedule) at the time of the preconstruction meeting. The schedule shall be either a Critical Path Method (CPM) Network or a detailed Bar Chart with the critical path clearly shown. If the CPM network option is used, then Primavera Project Management or Microsoft Project shall be the scheduling software. If a detail Bar Chart is used, Microsoft Excel shall be the software utilized. The schedule shall include the following:

1. Activity ID,

2. Activity Description,

3. Start date for each activity,

4. Finish date for each activity,

5. Original duration,

6. Predecessor,

7. Successor,

8. Percent Complete,

9. Remaining Days.

A minimum of seven (7) calendar days for review of each schedule. Schedule activities shall be of sufficient detail to assure adequate planning has been done for proper execution of the Work and such that, in the sole judgement of the ENGINEER, it provides an appropriate basis for monitoring progress. The schedule shall begin with the date of issuance of the Notice to Proceed and conclude with the date of Final Completion shown in the Contract. Submittal and approval of the schedule in accordance with the requirements of this Section is a condition precedent to the issuance of any payments under this Contract. Once the schedule is approved it will become the baseline schedule and must be shown and compared on all subsequent schedule submittals.

D. Float, slack time, or contingency within the schedule (i.e., the difference in time between the project's early completion date and the required Contract Completion date), and total float within the schedule, is not for the exclusive use of either the CITY or the CONTRACTOR, but is a jointly owned expiring resource available to and shared by both parties. Pursuant to this float sharing requirement, use of Redlands Regular Meeting of 02-20-24
668 of 923
CONSTRUCTION SCHEDULE 01321-2
float suppression techniques shall be cause for rejection of the schedule and any revisions or updates.

E. Time extensions shall not be granted nor delay damages paid until a delay occurs which is beyond the control and without the fault or negligence of the CONTRACTOR and its Subcontractors or Suppliers, at any tier, and which extends actual performance of the Work beyond the current Contract completion date and the completion date projected by the current, approved, updated schedule. If the delay occurs along a path, which the current approved Construction Schedule update projects late completion prior to addition of any CITY caused delay, then the time extension allowed will be only for the additional delay demonstrated by the approved Time Impact Analysis. Time extensions shall be granted only if they are clearly demonstrated by the CONTRACTOR through the submittal, within seven (7) calendar days after the delay occurs, of a Time Impact Analysis which demonstrates the estimated impact on the end date of the Work; is based upon the updated Construction Schedule current as of the month the delay occurred; and demonstrates that the delay cannot be mitigated, offset, or eliminated through such actions as revising the intended sequence of Work or other means.

If a time extension if granted by the CITY, the updated schedule reflecting the change shall become the baseline and be reflected schedule and must be shown and compared on all subsequent schedule submittals.

Since float time within the Construction Schedule is jointly owned, it is acknowledged that CITY caused delays on the project may be offset by CITY caused time savings (e.g. critical path submittals returned in less time than allowed by the Contract or approval of substitution requests which result in a savings of time to the CONTRACTOR). In such an event, the CONTRACTOR shall not be entitled to receive a time extension or delay damages until all CITY caused time savings are exceeded and the Contract completion date is also exceeded.

F. If the initial schedule submitted shows completion of Work more than thirty (30) calendar days in advance of the Contract completion date, the ENGINEER may, at no cost to the CITY, decrease the Contract duration by issuance of a Change Order which changes appropriate Milestone Date(s) and the Contract completion date to the completion date reflected on the schedule. Any approved schedule, revision, or update having an early completion date shall show the time between the early completion date and the Contract completion date as "project float".

G. Comments made by the ENGINEER on the schedule during review will not relieve the CONTRACTOR from compliance with all requirements of the Contract. The ENGINEER may request that the CONTRACTOR and all major Subcontractors (defined herein as being any Subcontractor, Sub-Subcontractor, or Supplier with five (5) percent or more of the value of the Contract) participate in Redlands Regular Meeting of 02-20-24
669 of 923
CONSTRUCTION SCHEDULE 01321-3
review of any schedule submission. All revisions shall be submitted within seven (7) calendar days after the ENGINEER’S review.

H. Two copies of an updated schedule shall be submitted to the ENGINEER for approval with the submittal of each CONTRACTOR'S monthly payment request or the monthly payment request will be withheld. For those activities started but not yet completed at the time of submittal, the updated schedule shall reflect the percentage complete, as agreed between the CONTRACTOR and the INSPECTOR, and an estimate of the remaining duration. The monthly update of the schedule shall include an updated bar chart with logic arrows or network diagram and include the same additional data as required by Section 1.C. If the CPM network option is used, the schedule shall be calculated using remaining durations and the progress override option. The monthly update shall also include a complete, hard copy list of all the changes made from the previously approved submittal. If the schedule is done using Primavera, use a Claim Digger report for the list of changes.

I. The submittal of an updated schedule which meets the requirements of this Section, accurately reflects the status of the Work (for all previously accepted activities), and incorporates all approved changes into the schedule, shall be a condition precedent to the processing of the monthly payment application. (Actual and/or forecast dates for status of additional submittal cycles shall be added without the prior approval of the Engineer.) Updated schedules shall also be submitted at such other times as the ENGINEER may direct. Upon approval of a Change Order or issuance of a notice to proceed with a change, the approved change shall be reflected in the next schedule update.

J. If completion of any part of the Work, delivery of equipment or materials, or submittal of CONTRACTOR submittals is behind schedule and will impact the end date of the Work, the CONTRACTOR shall submit a written recovery plan acceptable to the ENGINEER for completing the Work by the current Contract completion date, if requested by the ENGINEER.

K. As a condition precedent to the release of any retained funds, the CONTRACTOR shall, after substantial completion of the Work has been achieved, submit a certified, final schedule which accurately reflects the manner in which the project was constructed and includes actual start and completion dates for all activities on the schedule.

END OF SECTION
Redlands Regular Meeting of 02-20-24
670 of 923
CONSTRUCTION PROGRESS PHOTOGRAPHY 01322-1
SECTION 01322 CONSTRUCTION PROGRESS PHOTOGRAPHY

1.1 GENERAL
A. Required : Provide photographs taken at the Jobsite at the specified stages of Contracted Work in accordance with provisions of this Section.

1. The Contractor shall provide the City with photos with addresses identifying each property location, the direction the photograph was taken (facing North, South etc).

2. Take first photographs just before CONTRACTOR starts any work operations at the Jobsite.

3. Take final photographs when all Contracted Work has been completed, regardless of time interval since previous photographs were taken.

1.2 SUBMITTALS
Except as otherwise directed by the ENGINEER, submit all photographs electronically on a CD/DVD organized by phase of construction and location.

1.3 QUALITY ASSURANCE
Photographs and prints to be of professional quality; clear, in focus, with high resolution and sharpness, and with minimum distortion.

END OF SECTION
Redlands Regular Meeting of 02-20-24
671 of 923
CONSTRUCTION STATUS REPORTS 01323-1
SECTION 01323 CONSTRUCTION STATUS REPORTS

1.1 REQUIREMENTS
A. Daily Status Report
The Contractor shall complete a daily report indicating manpower, major equipment, subcontractors, unusual occurrences and etc., involved in the performance of the work. The daily report shall be completed on forms prepared by the Contractor and approved by the City and shall be submitted to the Project Manager at the conclusion of each work week.

The Contractor shall also have workers on the project sign in and out each day on the City of Redlands Daily Sign In Sheet which shall state the name, times in and out and the work performed by each worker on the project each day. The completed Daily Sign In Sheets shall be submitted to the City of Redlands Project Manager at the end of each work week. Failure to submit daily reports and daily sign in sheets to the Project Manager on a weekly basis will result in a possible and temporary suspension of work until reports are submitted.

B. Weekly Status Report
During the construction phase of the Work, the CONTRACTOR shall submit weekly written status reports to the ENGINEER and the INSPECTOR. The report shall contain a record of inspections and tests, not performed by CITY forces, for all Work accomplished subsequent to the previous report and shall include the following information:

1. Type of work under way during the time frame of the report (e.g., earthwork, concrete work, structural steel erection, equipment manufacturing, component installation).

2. Inspections and tests, and location of inspections and tests that were made.

3. Results of inspections.

4. Reports of tests performed, including those specified, with the results of the tests, and acceptance criteria, including failures and remedial action to be taken. Test results, including all computations, shall be attached to the report form. Where test results cannot be completed by the time the report is submitted, a notation shall be made that the test was performed, including the approximate expected date that test results will be reported.

5. Report of any nonconforming items/activities. Nonconformance report forms designed solely for this purpose shall be utilized.

Redlands Regular Meeting of 02-20-24
672 of 923
CONSTRUCTION STATUS REPORTS 01323-2

6. Results of inspections of material and equipment done upon their arrival at the Jobsite and prior to their incorporation into the Work. This includes, but is not limited to, compliance with approved submittals, damage, and proper storage requirements.

7. Offsite quality control activities.

8. Instructions received from the ENGINEER or INSPECTOR.

9. In all cases, the report must be verified and signed by the CONTRACTOR'S representative. The verification is to contain the statement that all supplies and materials incorporated in the Work are in compliance with the terms of the Contract except where noted.

C. 3 Week Look Ahead Schedule
During the construction phase of the Work, the CONTRACTOR shall submit 3 Week Look Ahead reports to the ENGINEER at the weekly progress meetings or as directed by the ENGINEER. The report shall include the following information:

1. Type of work under way during the time frame of the report (e.g., earthwork, concrete work, structural steel erection, equipment manufacturing, component installation).

D. Miscellaneous Submittals
CONTRACTOR shall prepare a Daily Construction Report recording the following information concerning events at the job-site and submit original copies to the ENGINEER at weekly intervals for approval:

1. List of Subcontractors and Sub-Subcontractors at the site, types of works and job location.

2. Count of CONTRACTOR’S personnel at the site, name, type of work, hours completed and job location.

3. Construction equipments at the site.

4. High and low temperatures, general weather conditions.

END OF SECTION
Redlands Regular Meeting of 02-20-24
673 of 923
SUBMITTALS 01330-1
SECTION 01330 SUBMITTALS

1.1 THE REQUIREMENT
A. The CONTRACTOR shall furnish a schedule and list of all required submittals to the ENGINEER, including required submittals by all Subcontractors.

B. Wherever called for in these Specifications or on the plans, or where required by the ENGINEER, the CONTRACTOR shall furnish to the ENGINEER for review, two (2) hard copies and one electronic (PDF) copy of each submittal.

The term "submittal" as used herein shall be understood to include detail design calculations, design drawings, shop drawings, fabrication and installation drawings, erection drawings, lists, graphs, operating instructions, catalog sheets, data sheets, samples, and similar items. Unless otherwise required, said submittals shall be submitted to the ENGINEER at a time sufficiently early to allow review of same by the ENGINEER and to accommodate the rate of Construction Progress required under the Contract without delaying the Contract Work and with due regard for the possibility of resubmittals. All submittals shall be in English.

C. All design or shop drawings or other submittals shall be accompanied by a transmittal form for each submittal. Any submittal not accompanied by such a form may be returned, at the ENGINEER'S discretion, for resubmittal.

D. Normally, a separate transmittal form shall be used for each specific item or class of material or equipment for which a submittal is required. Transmittal of a submittal of various items using a single transmittal form will be permitted only when the items taken together constitute a manufacturer's "package" or are so functionally related that expediency indicates a review of the group or package as a whole. A multiple-page submittal shall be collated into sets, and each set shall be stapled or bound, as appropriate, prior to transmittal to the ENGINEER.

E. Shop Drawings shall show in detail the size, sections, and dimensions of all the member(s); the arrangement and construction of all connections and joints; all holes, straps, and other fittings required for attaching work and other pertinent details. When required, engineering computations shall be submitted. The CONTRACTOR shall be responsible for delivering reviewed copies of shop Drawings to all others whose work is dependent thereon. The CONTRACTOR shall maintain at the site of the Project, at all times, a complete file of approved Shop Drawings and manufacturers' data for this Project.

F. Except as may otherwise be provided herein, the ENGINEER will return prints of each submittal to the CONTRACTOR, with its comments noted thereon, within twenty (20) calendar days following their receipt by the ENGINEER. It is considered reasonable that the CONTRACTOR shall make a complete and acceptable submittal to the ENGINEER by the second submission of a submittal Redlands Regular Meeting of 02-20-24
674 of 923
SUBMITTALS 01330-2
item. The CITY reserves the right to withhold moneys due the CONTRACTOR to cover additional costs of the ENGINEER'S review beyond the second submittal. Submittal will be returned to the CONTRACTOR with one of four (4) markings:

1. If a submittal is returned to the Contractor marked "NO EXCEPTIONS," formal revision and resubmission of said submittal will not be required.

2. If a submittal is returned to the Contractor marked "EXCEPTIONS NOTED," formal revision and resubmission of said submittal will not be required, unless specifically requested.

3. If a submittal is returned to the Contractor marked "RETURNED FOR CORRECTION," the Contractor shall revise said submittal and shall resubmit the originally required number of copies of said revised submittal to the Engineer.

4. If a submittal is returned to the Contractor marked "NOT ACCEPTABLE," the Contractor shall revise said submittal and shall resubmit the originally required number of copies of said revised submittal to the Engineer.

G. All Work for which Shop Drawings are required shall be performed in accordance with the reviewed and approved copies. Fabrication of an item shall not commence before the ENGINEER has reviewed the pertinent submittal and returned the copies to the CONTRACTOR marked either "NO EXCEPTIONS TAKEN," or "MAKE CORRECTIONS NOTED“. Revisions indicated on submittals shall be considered as changes necessary to meet the requirements of the Contract Documents and shall not be taken as the basis for claims for extra work.

H. All CONTRACTOR submittals shall be carefully reviewed by an authorized representative of the CONTRACTOR prior to submission to the ENGINEER.

Each submittal shall be dated, signed, and certified by the CONTRACTOR as being correct and in strict conformance with the Contract Documents. No consideration for review by the ENGINEER of any CONTRACTOR’S submittal will be made for any items which have not been so certified by the CONTRACTOR. All noncertified submittals will be returned to the CONTRACTOR without action taken by the ENGINEER, and any delays caused thereby shall be the total responsibility of the CONTRACTOR.

I. Should the Shop Drawings or manufacturers data (for submittals required by the Standard Specifications or the specifications) show variations from the Contract requirements, the CONTRACTOR shall make specific mention of such variations in the letter of transmittal, in order that, if acceptable, suitable action may be taken for proper adjustment of the Contract; otherwise the Redlands Regular Meeting of 02-20-24
675 of 923
SUBMITTALS 01330-3
CONTRACTOR will not be relieved of the responsibility for executing the work in accordance with the Contract Documents, and the approved submittals.

J. The ENGINEER’S review of CONTRACTOR’S submittal shall not relieve the CONTRACTOR of the entire responsibility for the correctness of details and dimensions and conformance to the Specifications. The CONTRACTOR shall assume all responsibility and risk for any misfits due to any errors in the submittal. Any fabrication or other work performed in advance of the receipt of accepted submittals shall be entirely at the CONTRACTOR’S risk and expense.

The CONTRACTOR shall be responsible for the dimensions and the design of adequate connections and details.

K. CONTRACTOR’S Coordination:

1. ENGINEER will return and will not review unrelated submittals.

2. The CONTRACTOR may be required to provide drawings, setting diagrams and similar information necessary for proper coordination of Contracted Work. Such data shall remain between the CONTRACTOR and CONTRACTOR’S Subcontractor and will not be reviewed by the ENGINEER unless specifically called for in the Contract Documents.

3. ENGINEER will not review any required Structural Shop Drawings, Structural Calculations, etc., not prepared or signed by a State of California licensed ENGINEER.

4. ENGINEER will return and will not review any submittal requiring coordination with other submittals until such other submittals or required information is received by the Consultant or ENGINEER.

L. CONTRACTOR’S Submittals: CONTRACTOR’S submittals required for performance of Contracted Work, shall include, but are not limited to, the following:

1. Schedule of Values for all Lump Sum items within the Proposal.

2. Construction Schedule and Notification to ENGINEER of completion of each milestone or percentage increment of the Work as required.

3. Submittal Schedule

4. Daily Construction Reports

5. Shop Drawings and Structural Calculations.

6. Manufacturer’s Data and Specifications.

Redlands Regular Meeting of 02-20-24
676 of 923
SUBMITTALS 01330-4

7. Samples

8. Templates

9. Certificate of Compliance

10. Construction Photographs

11. Substitutions

12. Record Drawings and Record Project Manual

13. Operation & Maintenance Manuals

14. Stock Materials, Spare parts, tools

15. Material Testing Results

16. Maintenance Logs and Maintenance Schedule.

M. CONTRACTOR shall conform to the provisions of the Contract Document and as may be specifically directed by the ENGINEER.

1. Preparation and processing of submittals shall be coordinated with Contracted Work operations, which include fabrication, purchasing and delivery of work items so as not to delay Contracted Work operations.

2. In each copy of the Submittal, mark every applicable material, product, equipment, manufacturer’s data, product information, color samples, rating or values, part and model numbers, etc. by red color circle. Each of the submittal items must be clearly distinguishable from other unrelated or similar items listed in the Manufacturer’s Catalog or Technical Specifications, Manuals, etc.

N. Coordination and Submittals:

1. Carefully review and coordinate all aspects of each item being submitted.

2. Carefully review contract drawings and technical sections, verify all work as laid out or indicated meeting the applicable codes and standards.

3. Ensure ample time for reviewing and processing of the submittals by the CITY or other authorized agencies, delays resulting from improper and untimely submittals shall be the responsibility of the CONTRACTOR.

Redlands Regular Meeting of 02-20-24
677 of 923
SUBMITTALS 01330-5

4. Verify that all such submittal items conform to the Project Manual requirements noted in the Technical Sections.

5. Verify all site conditions and provide all required dimensions and measurements in Shop Drawings.

6. Where necessary, review the CITY’S comments, make changes and resubmit to local governing agencies for approval. Furnish the ENGINEER copies of the approved plans or drawings for review.

O. CONTRACTOR shall affix to each submittal, the CONTRACTOR’S signature certifying that required coordination has been performed and include on an attached label for processing and recording action taken, noting the following:

1. Name of the Project

2. Date of the Submittal

3. Name and address of Consultant

4. Name and address of the CONTRACTOR

5. Name and address of the Subcontractor(s)

6. Name and address of the Supplier

7. Name and address of the Manufacturer

8. Reference to Specification Section Number and Title

9. Reference to Drawing Sheet Number and detail(s)

10. Submittal Number

11. Priority Number and expected return date.

END OF SECTION
Redlands Regular Meeting of 02-20-24
678 of 923
SUBMITTALS 01330-6

THIS PAGE INTENTIONALLY LEFT BLANK
Redlands Regular Meeting of 02-20-24
679 of 923
SUBMITTALS 01330-7
Redlands Regular Meeting of 02-20-24
680 of 923
SUBMITTALS 01330-8
Redlands Regular Meeting of 02-20-24
681 of 923
EROSION CONTROL PLAN 01572-1 SECTION 01572 EROSION CONTROL PLAN
Contractor shall comply with all laws, codes, ordinances and requirements of governing agencies regarding the discharge of pollutants, air and water pollution control and any other requirements for this project. Within 5 days of the Notice to Proceed, Contractor shall submit two (2) hardcopies of the draft Erosion Control Plan to the City for review. Any corrections or changes shall be made to the Erosion Control Plan, approved by the Engineer and implemented prior to any construction work on this project. The plan shall be updated as necessary or required for compliance purposes.

Payment for work on this item shall be made as a percentage of work completed at each monthly payment. All work under this item shall be as shown on the approved drawing accepted by the City prior to any work on the project. The Contractor shall have all work installed and inspected by the City prior to any work on the project.

Full compensation for this item shall be in accordance with all state and federal NPDES rules, regulations, requirements and laws and shall constitute all work for providing, installing, maintaining and removing all work as required for all excavations, earthwork, grading, grinding, paving, concrete, runoff containment, and any other work performed within the project boundaries.

END OF SECTION
Redlands Regular Meeting of 02-20-24
682 of 923
CONSTRUCTION INFORMATION SIGNS 01581-1
SECTION 01581 CONSTRUCTION INFORMATION SIGNS

1.1 THE REQUIREMENT
The City shall provide the Contractor with all required construction information signs for the project. The signs shall be installed at the locations noted in the plans, if included, or as otherwise directed by the Engineer. If the project consists of numerous sites, the construction information signs shall be relocated to each site as work progresses. The construction signs shall be installed the same day work commences on any construction site. If the sign is not installed prior to construction work beginning at a subsequent site, the City will install the information signs at the Contractor’s expense.

The installation of each sign shall be the responsibility of the contractor to include mounting posts, hardware and any related incidentals to ensure the sign is placed in a safe and secure manner. For any sign required for multiple site projects, where the sign is frequently relocated and not anticipated to be installed in the ground on posts, the Contractor shall provide a Type III barricade for mounting. The contractor shall obtain approval from the Engineer following installation of the construction information sign. If the signs are installed in the ground with posts, proper vertical clearance shall be provided. The minimum vertical clearance shall be six feet within a parkway area and seven feet within the sidewalk.

The construction information sign shall remain visible at all times. The contractor shall replace stolen signs at their expense and maintain the signs, ensuring all graffiti, soil, paint, etc. is removed from the sign immediately. Upon completion of the project, each sign shall be removed and returned to the City. If the sign is not returned to the City at the completion of the project in the original condition, the cost of the sign shall be withheld from the final progress payment.

The Contractor shall notify Underground Service Alert (Dig alert) at least 2 working days, but not more than 14 calendar days, prior to performing any excavation.

Full compensation for furnishing all labor, equipment, materials, and tools required to perform the tasks noted above, and as ordered by the Engineer, shall be considered as being included in the various Contract items of work and no separate or additional compensation will be allowed therefore.

END OF SECTION
Redlands Regular Meeting of 02-20-24
683 of 923
MOBILIZATION 01721-1

SECTION 01721 MOBILIZATION

1.1 THE REQUIREMENT
A. General
Whether Mobilization is included as a Contract Bid Item in the Bid Proposal Form or specified as part of the lump sum in the Contract Documents, the cost of labor, equipment, materials and incidentals for doing all the work in mobilization (in advance of construction operations and not directly attributable to any specific bid item) shall be included in the Contract Price Breakdown and progress payment estimate. If there is no mobilization bid item the CONTRACTOR shall submit to the INSPECTOR for approval the Contract Price Breakdown with the amount established for mobilization.

Mobilization shall include, but not be limited to, the following items, all as required for the proper performance and completion of the Work:

1. Obtaining all permits, licenses, insurance, and bonds. Providing copies to the ENGINEER.

2. Moving onto the Jobsite all of CONTRACTOR’S plant and equipment as required.

3. Erecting temporary buildings and other construction facilities.

4. Installing temporary construction power and wiring.

5. Establishing fire protection system for its temporary facilities.

6. Developing construction water supply.

7. Providing field office trailers for the CONTRACTOR, complete with all specified equipment, furnishings, utility services and required approvals from the CITY.

8. Providing sanitary facilities or connecting to onsite sanitary facilities as specified.

9. Providing for potable water facilities as specified. This includes a means by which all on site CONTRACTOR, Subcontractor or supplier personnel can wash their hands with soap.

10. Arranging for, and erection of, CONTRACTOR’S work and storage yards and sheds.

Redlands Regular Meeting of 02-20-24
684 of 923
MOBILIZATION 01721-2

11. Submitting all required Subcontractor insurance certificates and bonds.

12. Posting all CAL/OSHA required notices and establishment of safety programs.

13. Furnishing of Construction Schedule, Contract Price Breakdown and Submittal Schedules.

14. Erecting all temporary fencing, including removal and disposal of existing temporary fencing.

END OF SECTION
Redlands Regular Meeting of 02-20-24
685 of 923
SURVEYING 01722-1
SECTION 01722 SURVEYING
PART 1 - GENERAL
A. General

1. The CONTRACTOR shall be responsible for all surveys required to layout the Work and for the accuracy of all survey work for construction.

The CONTRACTOR shall include the cost of all such survey work in their Bid. The CONTRACTOR shall have all construction surveying performed by a `Licensed Land Surveyor' or a `Civil Engineer’ registered by the State of California to perform such work. The ENGINEER reserves the right to verify all survey work done by the CONTRACTOR.

2. The CONTRACTOR shall preserve the initial survey control points for the duration of their usefulness. Monumentation that is subject to disturbance or destruction shall be located and referenced prior to construction and relocated and referenced if necessary after construction, in accordance with the following requirements.

B. Construction Surveys

1. The CONTRACTOR shall provide all reference stakes and form checks necessary for construction and inspection of improvements. All construction staking shall be documented in cut sheets and provided to the ENGINEER. This staking may include but is not limited to: removals, joins, rough grade, slope, utilities, storm drains, sewers, curbs, walks, paving, wall and building stakes; and any other staking necessary for construction and inspection.

C. Reference Or Grade Stakes

1. A reference or grade stake shall be set for each grade change or angle point shown on the plan, standard plan, and shop drawing, in addition to the normal staking interval.

D. Form Checks

1. Forms shall be checked when durable points may be disturbed, removed, or are impractical to be used to verify the design location. The measured location shall be recorded in the survey field notes. All variations from the plan location shall be brought to the attention of the ENGINEER.

E. Staking Intervals And Offset Stake Lines
Redlands Regular Meeting of 02-20-24
686 of 923
SURVEYING 01722-2

1. All staking intervals shall be in accordance as directed by the Engineer.

Stake lines shall be set at an offset distance from the improvement to ensure proper grade, station, and alignment.

F. Utility Stakes

1. The CONTRACTOR shall provide stakes for all utilities, public or private, that require location or relocation, unless otherwise stated.

G. Additional Survey Work

1. The CONTRACTOR may be required to furnish additional survey work, such as profiles, restakes, Change Orders, etc., at the request of the ENGINEER or the INSPECTOR.

H. Accuracy

1. The CONTRACTOR shall use appropriate surveying methods to obtain the following standards: For fixed works (i.e. cast-in-place concrete; asphalt pavement, pipes and drains; and other items determined by the ENGINEER) the following survey standards shall be used. The absolute horizontal accuracy, in relationship to the Engineer’s control, shall be such that the semimajor axis of its 95% error ellipse is ±0.015 foot or less. The absolute vertical accuracy, in relationship to the Engineer’s control, shall be such that its standard deviation is ±0.015 foot or less. The relative horizontal accuracy of survey points within the Project shall be such that the semimajor axis of its 95% error ellipse is ±0.015 foot or less. The relative vertical accuracy of survey points within the Project shall be such that its standard deviation is ±0.015 foot or less.

2. For excavation purposes, the following survey standards shall be used.

The absolute horizontal accuracy, in relationship to the Engineer’s control, shall be such that the semimajor axis of its 95% error ellipse is ±0.1 foot or less. The absolute vertical accuracy, in relationship to the Engineer’s control, shall be such that its standard deviation is ±0.1 foot or less. The relative horizontal accuracy of survey points within the Project shall be such that semimajor axis of the 95% error ellipse is ±0.1 foot or less. The relative vertical accuracy of survey points within the Project shall be such that its standard deviation is ±0.1 foot or less.

I. Survey/Inspector

1. The CONTRACTOR shall provide to the INSPECTOR those
measurements and control points necessary to determine the location and conformance to the plan, line, and grade of the improvements necessary for inspection purposes.

Redlands Regular Meeting of 02-20-24
687 of 923
SURVEYING 01722-3
J. Survey Notes

1. The CONTRACTOR shall supply and keep notes on CITY standard format note sheets. The ENGINEER may request copies of, and otherwise review, survey notes at any time during the construction phase of the Project. Upon completion of the Project, the original survey notes shall become the property of the CITY and shall be delivered to the

ENGINEER
PART 2 – MONUMENT PRESERVATION GUIDELINES
A. New & Reconstruction Projects

1. Prior to Construction
a. The public survey records are to be researched for the location of all possible survey monuments within the scope of the project and copies shall be furnished to the survey crew.
b. The survey crew shall diligently search for all survey monuments of record above or below the surface, within the road right-of-way. It is suggested that this search would include the use of a metal detector. When the detector indicates the possibility of a buried survey monument, then digging below the surface to uncover the monument is required.
c. The survey crew shall properly reference all found survey monuments, which may be disturbed or covered during construction, to stable surface points. d. The authorized surveyor shall properly complete a Corner Record or Record of Survey for the monuments noted in item c, above. Prior to the start of any construction work, the original or a print of the Corner Record or Record of Survey shall be submitted to the County Surveyor for review, signature and filing. A copy shall also be provided to the City prior to the start of construction to provide documentation that the requirement is met.

2. After Construction and Prior to Notice of Completion a. All covered and disturbed monuments shall be reset with the same or more durable type of monument as the original, in the surface of the construction.

Key monuments shall be a minimum 1” inside diameter iron pipe of appropriate length.
b. A monument box or other protective structure is recommended to be placed around key monuments (section corners, quarter section corners). c. The authorized surveyor shall properly completes a Corner Record or Record of Survey for all set monuments with a change in character, including tag number, and submit it to the County Surveyor for review, signature and filing.

A copy shall also be provided to the City prior to the Notice of Completion to provide documentation that the requirement is met.

Redlands Regular Meeting of 02-20-24
688 of 923
SURVEYING 01722-4
B. Overlay Projects

1. Prior To Construction
a. The public survey records are to be researched for the location of all possible survey monuments within the scope of the project and copies shall be furnished to the survey crew.
b. The survey crew shall diligently search for all survey monuments of record and on the surface of the road. It is suggested the search would include the use of a metal detector. When the detector indicates the possibility of a buried survey monument, then digging below the surface to uncover the monument within 2” of the road surface is recommended.
c. The survey crew shall properly reference found survey monuments, which may be disturbed or covered during construction, to stable surface points. d. The authorized surveyor shall properly complete a Corner Record or Record of Survey for the monuments noted in item 3, above. Prior to the start of any construction work, the original or a print of the Corner Record or Record of Survey shall be submitted to the County Surveyor for review, signature and filing. A copy shall also be provided to the City prior to the start of construction to provide documentation that the requirement is met.

2. After Construction and Prior to Notice of Completion a. All covered or disturbed monuments and surface monuments are reset in the new road surface, or a new monument is set in the new road surface above the buried one.
b. All existing monument boxes will be adjusted to grade or replaced, as appropriate.
c. A monument box or other protective structure should be placed around key monuments (section corners, quarter section corners).
d. The authorized surveyor shall properly complete a Corner Record or Record of Survey for all set monuments and existing monuments with a change in character, including tag number and submits it to the County Surveyor for review, signature and filing. A copy shall also be provided to the City prior to the Notice of Completion to provide documentation that the requirement is met.

C. Slurry Seal Projects

1. Prior To Construction
a. The public survey records are to be researched for the location of all possible survey monuments within the scope of the project and copies furnished to for the survey crew.

Redlands Regular Meeting of 02-20-24
689 of 923
SURVEYING 01722-5
b. All monument boxes shall be located and steps taken to ensure that the survey monuments inside are readily accessible upon completion of the project. c. The survey crew shall diligently searches for survey monuments on the surface of the roadway, and identify said monuments recovered in the field to ensure that they will be protected. The survey crew shall inventory the monuments recovered in the field in a manner that allows for their recovery and inspection after construction.

2. After Construction and Prior to Notice of Completion a. All monument boxes shall be inspected, and appropriate action taken when needed, to ensure that the survey monuments inside are readily accessible. b. The survey crew shall review the inventory of found monuments by field inspection to ensure that all survey monuments are clean and exposed. Those monuments covered after construction is completed shall be uncovered.

D. Monument Tie Preservation

1. Prior To Construction
a. All existing survey monument ties within the scope of the project shall be researched and identified prior to construction. Surveyor may obtain existing tie sheets from the City as available.
b. If it is determined that all ties for a survey monument may be disturbed during construction, the Surveyor shall relocate the monument ties prior to construction, within improvements that will not be disturbed, and file the revised tie sheet with the City. A minimum of three tie points should reference each centerline monument, whenever possible

2. After Construction and Prior to Notice of Completion a. If it is determined that the result of construction will not disturb all survey monument ties for a specific monument, the Surveyor shall replace all monument ties disturbed during construction per the following guidelines:

i. Monument ties shall be placed during the finishing process of the concrete improvements.
ii. Monument ties shall be set below the elevation of the adjacent top of curb to provide protection from any future cleaning, maintenance or work around the tie.
iii. A minimum of three tie points should reference each centerline monument, whenever possible.
b. Once the construction is complete, the Surveyor shall prepare a revised tie sheet, and file with the City for all monument ties disturbed during the construction.

Redlands Regular Meeting of 02-20-24
690 of 923
SURVEYING 01722-6

END OF SECTION
Redlands Regular Meeting of 02-20-24
691 of 923
POTHOLING 01732-1
SECTION 01732 POTHOLING

1.1 THE REQUIREMENT
A. The CONTRACTOR shall conduct exploratory excavations by potholing to verify or to discover the actual locations and the size of existing underground utilities and improvements. The CONTRACTOR shall take care not to damage existing facilities during potholing operations. Any utility or existing facility (including those located by Underground Service Alert - USA) within 3 feet of any trench or excavation shall be potholed prior to starting the contract work in the vicinity.

Potholing shall be done in each given area where excavation work is to occur at least fourteen (14) calendar days in advance of any excavation or construction in that area, to avoid possible delay in the progress of the Work.

B. Potholing shall consist of excavations at the locations of utilities or other underground facilities indicated on the Drawings, located by USA, or as directed by the ENGINEER. All costs of potholing operations for the utilities indicated on the Drawings shall be included in the CONTRACTOR’S Bid.

C. If an allowance for “Additional Potholing” has been established and included in the SCHEDULE OF WORK AND PRICES, this allowance shall only be used to reimburse the CONTRACTOR for potholing utilities not shown or otherwise referenced on the drawings, or as directed by the ENGINEER. If the total cost of the Work directed under the Additional Potholing allowance differ from the amount set forth in the SCHEDULE OF WORK AND PRICES, the Contract Price shall be adjusted by a Change Order. The adjustment shall be the difference between the total actual costs and the amount included in the Bid, as an additional amount due to the CONTRACTOR or a credit to the CITY, as appropriate.

D. In addition to the potholes indicated on the Drawings, or directed by the ENGINEER, the CONTRACTOR may opt to do further potholing deemed necessary at no additional cost to the CITY.

E. Potholing operations shall conform to all applicable requirements as to sidewall slopes, sheeting and shoring, and all other excavation and trenching provisions specified herein.

F. Potholes shall be identified and protected in accordance with the Engineer’s instructions, the California Manual on Uniform Traffic Control Devices (MUTCD) and Work Area Traffic Control Handbook (WATCH) Standards.

G. The CONTRACTOR’S proposed method of potholing and schedule for potholing shall be submitted to the ENGINEER for approval, at least thirty (30) days prior to the commencement of operation. Any utilities damaged during potholing shall be immediately reported to the ENGINEER and INSPECTOR and repairs made immediately in accordance with the specifications.

Redlands Regular Meeting of 02-20-24
692 of 923
POTHOLING 01732-2
H. A complete log of all potholes shall be kept by the CONTRACTOR, showing specific locations and dimensions of trenches. The log shall be verified by the INSPECTOR prior to the backfilling of the potholes. The verified log will be submitted to the ENGINEER and the INSPECTOR within two (2) working days after completion of potholing in each area. Payment for potholing utilities not shown or otherwise referenced on the drawings, or as directed by the ENGINEER will not be made unless these potholes are listed on the verified log.

I. The CONTRACTOR shall record the coordinates, elevations and dimensions of all utilities and improvements verified or discovered by potholing. The records shall be submitted to the ENGINEER within two (2) working days after the completion of potholing in each area. The records shall also include dates of the potholing operations and any additional discovered information or pertinent data.

J. Upon completion of potholing in each area, and after verification of the logs by the INSPECTOR, potholes shall be immediately backfilled and compacted in accordance with the specifications, or restored as directed by the ENGINEER.

END OF SECTION
Redlands Regular Meeting of 02-20-24
693 of 923
DEMOBILIZATION 01740-1
SECTION 01740 DEMOBILIZATION

1.1 THE REQUIREMENT
A. General
Whether Demobilization is included as a Contract Bid Item in the Bid Proposal Form or specified as part of the lump sum in the Contract Documents, the cost of labor, equipment, materials and incidentals for doing all the work in demobilization (upon completion of all contract work and not directly attributable to any specific bid item) shall be included in the Contract Price Breakdown and progress payment estimate. If there is no demobilization bid item the CONTRACTOR shall submit to the INSPECTOR for approval the Contract Price Breakdown with the amount established for demobilization.

Demobilization shall include, but not be limited to, the following items, all as required for the proper performance and completion of the Work:

1. Moving off of the Jobsite all of CONTRACTOR’S plant and equipment as required.

2. Dismantling and removing all temporary buildings and other construction facilities.

3. Dismantling and removing all temporary construction power and wiring.

4. Removing all sanitary facilities from the work site.

5. Remove all waste, debris, and rubbish caused by construction operations within the work area, adjacent properties and public roads.

6. Materials and equipment shall be removed from the site as soon as they are no longer necessary. Before the final inspection, the site shall be cleared of equipment, unused materials and rubbish so as to present a satisfactory clean and neat appearance. All cleanup costs shall be included in the CONTRACTOR’S Bid.

7. Dismantling and removal of all temporary fencing.

8. Provide City with all required As-Built drawings.

9. All required Corner Records have been filed with the County and all copies provided to the City per Section 01722 Surveying.

10. All items noted within the final inspection (“Punchlist”) have been completed to the satisfaction of the City.

Redlands Regular Meeting of 02-20-24
694 of 923
DEMOBILIZATION 01740-2

11. All project photographs as required within Section 01322 Construction Progress Photography have been provided.

12. Notice of Completion (NOC) will not be filed until all work is complete per this Section 01740.

END OF SECTION
Redlands Regular Meeting of 02-20-24
695 of 923

TECHNICAL SPECIFICATIONS
Redlands Regular Meeting of 02-20-24
696 of 923

THIS PAGE INTENTIONALLY LEFT BLANK

Redlands Regular Meeting of 02-20-24
697 of 923
PROTECTING EXISTING UNDERGROUND UTILITIES 02222-1

SECTION 02222 PROTECTING EXISTING UNDERGROUND UTILITIES PART 1 - GENERAL
A. Description
This section includes materials and procedures for protecting existing underground utilities.

B. Related Work Specified Elsewhere

1. General Conditions
PART 2 - MATERIALS
A. Replacement in Kind
Except as indicated below or as specifically autho rized by the Owner's Representative, reconstruct utilities with new material of the same size, type, and quality as that removed.

B. Vitrified Clay Sewer Pipe and Couplings
For sewer pipe 8 inches in diameter or under, replacement shall consist of plain -end pipe conforming to ASTM C 700. Compression couplings shall conform to ASTM C 594, band seal couplings or equal. Use at least two lengths of pipe in crossing the trench section as shown on the details in the drawings.

PART 3 - EXECUTION
A. General

1. Replace in kind street improvements, such as curbs and gutters, barricades, traffic islands, signalization, fences, signs, etc., that are cut, removed, damaged, or otherwise disturbed by the construction.

2. Where utilities are parallel to or cross the construction but do not conflict with the permanent work to be constructed, follow the procedures given below and as indicated in the drawings. Notify t he utility owner 48 hours in advance of the crossing construction and coordinate the construction schedule with the utility owner's requirements. For utility crossings not shown in the drawings, refer to the General Conditions and the instructions of the Owner's Representative for guidance.

3. Determine the true location and depth of utilities and service connections which may be affected by or affect the work. Determine the type, material, and condition Redlands Regular Meeting of 02-20-24
698 of 923
PROTECTING EXISTING UNDERGROUND UTILITIES 02222-2

of these utilities. In order to provide sufficient lead time to resolve unforeseen conflicts, order materials and take appropriate measures to ensure that there is no delay in work.

4. Expose utilities 1,300 feet in advance of the pipeline construction.

B. Procedures

1. Protect in Place: Protect utilities in place, unless abandoned, and maintain the utility in service, unless otherwise specified in the drawings or in the specifications.

2. Cut and Plug Ends: Cut abandoned utility lines and plug the ends. Plug storm drains and sewers with an 8 -inch wall of brick and mortar. Cap waterlines with a cast -iron cap or install a 3 -foot-long concrete plug. Dispose of the cut pipe as unsuitable material.

3. Remove and Reconstruct: Where so indicated in the drawings or as required by the Owner's Representative, remove the utility and, after passage, reconstruct it with new materials. Provide temporary service for the disconnected utility.

C. Compaction

1. Utilities Protected in Place: Backfill and compact under and around the utility so that no voids are left.

2. Utilities Reconstructed: Prior to replacement of the utility, backfill the trenc h and compact to an elevation 1 foot above the top of the ends of the utility. Excavate a cross trench of the proper width for the utility and lay, backfill, and compact.

3. Alternative Construction --Sand Slurry: Sand slurry consisting of one sack (94 pounds) of portland cement per cubic yard of sand and sufficient moisture for workability may be substituted for other backfill materials to aid in reducing compaction difficulties. Submit specific methods and procedures for the review of the Owner's Representative prior to construction.

4. The protection of the utility during construction.

D. Thrust Blocks on Waterlines
Note that restrained joints is the required method of controlling thrust restraint on this project except where shown on the plans or as approved other wise by the City of Redlands.

1. The Contractor's attention is called to thrust blocks delineated in the drawings for waterlines throughout the project whose thrust is in the direction of the new excavation and, therefore, may be affected by the construction. These waterlines are owned and operated by the Owner. Protect thrust blocks in place or shore to resist the thrust by a means approved by the Owner and reconstruct. If the thrust blocks Redlands Regular Meeting of 02-20-24
699 of 923
PROTECTING EXISTING UNDERGROUND UTILITIES 02222-3

are exposed or rendered to be ineffective in the opinion of the Owner's Representative, reconstruct them to bear against firm unexcavated or backfill material.

2. Provide firm support by backfilling that portion of the trench for a distance of 2 feet on each side of the thrust block to be reconstructed from the pipe bedding to the pavement subgrade, with either:
a. Sand-cement slurry (94 pounds of cement per cubic yard). b. The native material compacted to a relative compaction of 95%.

3. Then excavate the backfill material for construction of the thrust block.

4. Test compaction of the backfill material before pouring any concrete thrust block.

Use Class 560-C-3250 concrete for reconstruction.

E. Adjacent Parallel Utilities

1. The Contractor's attention is called to utilities throughout the project that are parallel to the proposed utility.

2. The position of these utilities is just outside the new construction. Protect these utilities from any disturbances and repair the lines and associated vaults and appurtenances if they are damaged in any way. All costs incurred for protection of these lines or any costs incurred due to the presence of the lines, whether or not they lie within the new construction, shall be borne in full by the Contractor.

END OF SECTION
Redlands Regular Meeting of 02-20-24
700 of 923

APPENDIX

Redlands Regular Meeting of 02-20-24
701 of 923

THIS PAGE INTENTIONALLY LEFT BLANK

Redlands Regular Meeting of 02-20-24
702 of 923

APPENDIX A

CHECKLIST OF LABOR LAW REQUIREMENTS

Redlands Regular Meeting of 02-20-24
703 of 923

THIS PAGE INTENTIONALLY LEFT BLANK

Redlands Regular Meeting of 02-20-24
704 of 923

CHECKLIST OF LABOR LAW REQUIREMENTS

TO REVIEW AT JOB CONFERENCE MEETINGS

Name (print) Date

Company Project

The Federal and State labor law requirements applicable to the contract are composed of, but not limited to, the following:

1. Payment of Prevailing Wage Rates
The contractor to whom the contract is awarded and its subcontractors hired for the public works project are required to pay not less than the specified general prevailing wage rates to all workers employed in the execution of the contract. The contractor is responsible for ascertaining and complying with all current general prevailing wage rates for crafts and any rate changes that occur during the life of the contract.

Information on all prevailing wage rates and all rate changes are to be posted at the job site for all workers to view.

2. Apprentices
It is the duty of the contractor and subcontractors to employ registered apprentices on the public works project under Labor Code Section 1777.5.

3. Penalties
There are penalties required for contractor's/subcontractor's failure to pay prevailing wages and for failure to employ apprentices, including forfeitures and debarment under Labor Code Sections 1775; 1776; 1777.1; 1777.7 and 1813.

4. Certified Payroll Reports
Under Labor Code Section 1776, contractors and subcontractors are required to keep accurate payroll records showing the name, address, social security number and work classification of each employee and owner performing work; also the straight time and overtime hours worked each day and each week, the fringe benefits, and, the actual per diem wage paid to each owner, journey person, apprentice worker or other employee hired in connection with the public works project. Employee payroll records shall be certified and shall be made available for inspection at all reasonable hours at the principal office of the contractor/subcontractor, or shall be furnished to any employee, or his/her authorized representative on request, pursuant to Labor Code Section 1776. Each contractor and subcontractor shall submit its weekly certified payroll reports to the LCR from the agency no less than weekly or within ten days of request. In the event that there has been no work performed during a given week, the certified payroll report shall be annotated: "No work" for that week. Under Labor Code Section 1776(h) there are penalties required for contractor's/ subcontractor's failure to maintain and submit copies of certified payroll records on request. **For projects bidding after April 1, all contractors will need to upload their certified payroll to the Department of Labor Standards Enforcement website. Effective Jan. 1, 2016, ALL projects will require contractors to upload all certified payroll. This requirement is in addition to the request for payrolls by the City of Redlands;

5. Nondiscrimination in Employment
There exist prohibitions against employment discrimination under Labor Code Sections 1735 and 1777.6, the Government Code, the Public Contracts Code, and Title VII of the Civil Rights Act of 1964.

6. Kickbacks Prohibited
Contractors and subcontractors are prohibited from recapturing wages illegally or extracting "kickbacks" from employee wages under Labor Code Section 1778.

Redlands Regular Meeting of 02-20-24
705 of 923

7. Acceptance of Fees Prohibited
There exists a prohibition against contractor/subcontractor acceptance of fees for registering any person for p
ublic work under Labor Code Section 1779; or for filling work orders on public works contracts pursuant to Labor Code Section 1780.

8. Listing of Subcontractors
All prime contractors are required to list properly all subcontractors hired to perform work on the public w
orks projects covering more than one-half of one percent, pursuant to Government Code 4100 et seq.

9. Properly Licensed and Registered
Contractors are required to be licensed properly and to require that all subcontractors be properly licensed.

P
enalties are required for employing workers while unlicensed under Labor Code Section 1021 and under the California Contractor License Law found at Business and Professions Code Section 7000 et seq.

Contractors and subcontractors are also required to be registered with the Division of Labor Standards Enforcement to work on public works projects in California. Requirements for registration and penalties for not being registered are found in Labor Code 1773.3.

10. Unfair Competition Prohibited
Contractors and subcontractors are prohibited from engaging in unfair competition as specified under B
usiness and Professions Code Sections 17200 to 17208.

11. Workers Compensation Insurance
Labor Code 1861 requires contractors and subcontractors be insured properly for workers compensation.

12. OSHA
Contractors and subcontractors are required to abide by the Occupational, Safety and Health laws and r
egulations that apply to the particular construction project.

13. Undocumented Workers
Contractors and subcontractors are prohibited by the Federal government against hiring undocumented w
orkers, and must secure proof of eligibility/citizenship from all workers.

14. Itemized Wage Statements
Contractors and subcontractors must provide itemized wage statements to employees per Labor Code 226.

I
n accordance with Federal and State laws and with th e awarding agency contract documents, t he undersigned prime contractor wishes to assure the City of Redlands that it intends to comply with the above-referenced labor law requirements, fully understanding that failure to comply with the above requirements may subject it to penalties as provided above.

Co
ntractor City of Redlands
N
ame Printed Name Printed
Signature Signature
Title Title
D
ate Date
Redlands Regular Meeting of 02-20-24
706 of 923

IMPORTANT NOTICE
New Requirements for Contractors Working on California
P
ublic Works / Prevailing Wage Projects
Si
gnificant changes in prevailing wage law have recently been made that affect all contractors working on Public Works Projects within California. Please note the following important information:

CONTRACTOR REGISTRATION REQUIREMENT
By April 1, 2015, all contractors must be registered with the Division of Labor Standards Enforcement (DLSE) to work on public works projects in California.

WHO must register?
All contractors and subcontractors working on public works projects in California must be registered. This includes prime contractors, subcontractors and sole owner/operators- everyone performing labor on a public works project.

WHEN is registration required?
Contractors must be registered with the DLSE to bid on all public works projects that bid after March 1, 2015.

All contractors working on public works projects must be registered by April 1, 2015. Registration is valid until June 30 of each year and may be renewed annually. Registrations are currently being accepted.

WHERE do I register?
Registration is done online at:
https://efiling.dir.ca.gov/PWCR/ActionServlet?action=displayPWCRegistrationForm HO
W MUCH is the fee?
Contractor registration fee is currently set at $300 but may increase each year. This fee shall be paid during the initial registration and each annual renewal.

DO I qualify for registration?
Contractors will need to meet minimum qualification standards to be registered. These include:
• Be properly licensed with the Contractors State Licen se Board for your trade.
• Provide evidence of workers compensation insurance (i f applicable). • Be in good standing (Have no outstanding liabilities for wages, damages, penalties due to an employee or the State, may not be under State or Federal debarment).

Redlands Regular Meeting of 02-20-24
707 of 923

WHAT happens if I don’t register?
Unregistered contractors working on or bidding for public works projects will be subject to an immediate $2,000 fine and the $300 registration fee to continue working on the project. Unregistered contractors may be removed from the project by the Awarding Agency. Contractors found working on public works projects without being registered also risk not being approved for registration by DLSE.

ELECTRONIC CERTIFIED PAYROLL REPORTING REQUIREMENTS

Prevailing wage law has been changed to require contractors to submit certified payrolls electronically to the DLSE.

WHO is required to submit certified payrolls?
All contractors, subcontractors and sole owner/operators will be required to submit certified payrolls electronically to the DLSE.

WHEN do I need to submit certified payrolls electronically? If your project is awarded after April 1, 2015, electronic payroll submission is required immediately.

Otherwise, electronic payroll submission will be required for all projects awarded on or after January 1, 2016.

WHERE do I submit my certified payrolls?
For now, certified payrolls can be submitted by contractors to the DLSE at:
https://apps.dir.ca.gov/ecpr/DAS/AltLogin This website address will change when the DLSE implements their online electronic database system which still has not been developed. Alliant will notify contractors when this system is available.

DO I still need to submit hard copy certified payrolls? The City of Redlands will still require hard copy submission of certified payroll reports per your contract. The requirement to submit certified payrolls electronically to the DLSE does not replace the requirement for contractors to submit payrolls to the City of Redlands.

Contact the City of Redlands regarding any questions you may have regarding the new requirements for contractor registration or online submission of certified payroll: (909) 798-7698.

Redlands Regular Meeting of 02-20-24
708 of 923
PUBLIC WORKS CONTRACT AWARD INFORMATION (DAS-140)
This is not a request for dispatch of apprentices.

Contract award information must be sent to your Apprenticeship Committee if you are approved to train. If you are not approved to train, you must send the information (which may be this form) to ALL applicable Apprenticeship Committees in your craft or trade in the area of the site of the public work.

Go to: http://www.dir.ca.gov/das/PublicWorksForms.htm for information about programs in your area and trade. The information shall be provided to the applicable apprenticeship committee within ten (10) days of the date of the execution of the prime contract or subcontract, but in no event later than the first day in which the contractor has workers employed upon the public work.

Do not send this form to the Division of Apprenticeship Standards.

NAME OF YOUR COMPANY CONTRACTORS STATE LICENSE NO.

MAILING ADDRESS-NUMBER & STREET, CITY, ZIP CODE AREA CODE & TELEPHONE NO.

NAME AND ADDRESS OF PUBLIC WORKS PROJECT DATE YOUR CONTRACT WAS EXECUTED

DATE OF EXPECTED/ACTUAL START OF PROJECT

NAME & ADDRESS OF PUBLIC AGENCY AWARDING CONTRACT ESTIMATED NUMBER OF JOURNEYMAN HOURS

OCCUPATION OF APPRENTICE

THIS FORM IS BEING SENT TO: (NAME AND ADDRESS OF APPRENTICESHIP PROGRAM(S) ESTIMATED NUMBER OF APPRENTICE HOURS

APPROXIMATE/ACTUAL DATES TO BE EMPLOYED

This is not a request for dispatch of apprentices.
*Contractors must make a separate request for actual dispatch, in accordance with Section 230.1(a) California Code of Regulations* Check One of the Boxes Below

1. We are already approved to train apprentices by the
Apprenticeship Committee. We will employ and train under their standards. (Enter name of Committee)

2. We will comply with the standards of
Apprenticeship Committee for the duration of this job only. (Enter name of Committee)

3. We will employ and train apprentices in accordance with the California Apprenticeship Council regulations, including § 230.1 (c) which requires that apprentices employed on public projects can only be assigned to perform work of the craft or trade to which the apprentice is registered and that the apprentices must at all times work with or under the direct supervision of journeyman/men.

Signature Date

Typed Name

Title

Redlands Regular Meeting of 02-20-24
709 of 923

DAS-140 FORM - PUBLIC WORKS CONTRACT AWARD INFORMATION
(Title 8, California Code of Regulations, Section 230)
(California Labor Code, Section 1777.5 (e))

SUBMIT CONTRACT AWARD INFORMATION

Prior to commencing work on a contract for Public Works every Contractor shall provide contract award information to the apprenticeship committee for each applicable apprenticeable craft or trade in the area of the site of the public works project that has approved the contractor to train apprentices. Contractors who are not already approved to train by an apprenticeship program sponsor shall provide contract award information to all of the applicable apprenticeship committees whose geographic area of operation includes the area of the public works project. This contract award information shall be in writing on a DAS Form 140, Public Works Contract Award Information or a letter which includes the following information:

(1) Contractor's name, address, telephone number and state license number; (2) The full name and address of the public work awarding agency; (3) The exact location of the public work site;
(4) Date of the contract award;
(5) Expected start date of the work;
(6) Estimated journeyman hours;
(7) Occupation of Apprentice;
(8) Approximate number of apprentices to be employed; and (9) Approximate dates apprentices will be employed.

This information shall be provided to the applicable apprenticeship committee within ten (10) days of the date of the execution of the prime contract or subcontract, but in no event later than the first day in which the contractor has workers employed upon the public work.

Failure to provide contract award information, which is known by the awarded contractor, shall be deemed to be a continuing violation for the duration of the contract, ending when a Notice of Completion is filed by the Awarding Body, for the purpose of determining the accrual of penalties under Labor Code Section 1777.7.

THE TOP SECTION OF THE FORM COMPLETELY FILLED OUT will provide the information required pursuant to California Labor Code Section 1777.5 and California Code of Regulations Section 230.1.

LOWER SECTION OF THE FORM Check an appropriate box (#1, 2 or 3) for your status.

In addition to the “ORIGINAL(S)” mailed to all applicable Apprenticeship Committees, a copy of this information shall also be submitted to the City of Redlands.

NOTE: The filing of a DAS 140 is not a request for the dispatch of registered apprentices Redlands Regular Meeting of 02-20-24
710 of 923

CONTRACTOR FRINGE BENEFIT STATEMENT

Project Name: Project Location: Today’s Date:

Contractor / Subcontractor Name: Business Address:

In order that the proper Fringe Benefit rates can be verified when checking payrolls on the above contract, the hourly rates for fringe benefits, subsistence and/or travel allowance payment made for employees by the employer on the various classes of work are tabulated below. Please Include Apprentice Rates.

Classification: Effective Date:

Subsistence or Travel Pay:
$________________________

EMPLOYER PAID FRINGE BENEFITS

Health & Welfare

$_______________ hr
Paid To:

Name of Plan/Fund/Program:

Address:

__________________________________________________

__________________________________________________
Pension

$_______________ hr
Paid To:

Name of Plan/Fund/Program:

Address:

__________________________________________________

__________________________________________________
Vacation/Holiday

$_______________ hr
Paid To:

Name of Plan/Fund/Program:

Address:

__________________________________________________

__________________________________________________
Training

$_______________ hr
Paid To:

Name of Plan/Fund/Program:

Address:

__________________________________________________

__________________________________________________
Other

$_______________ hr
Paid To:

Name of Plan/Fund/Program:

Address:

__________________________________________________

Classification: Effective Date:

Subsistence or Travel Pay:
$________________________

EMPLOYER PAID FRINGE BENEFITS

Health & Welfare

$_______________ hr
Paid To:

Name of Plan/Fund/Program:

Address:

__________________________________________________

__________________________________________________
Pension

$_______________ hr
Paid To:

Name of Plan/Fund/Program:

Address:

__________________________________________________

__________________________________________________
Vacation/Holiday

$_______________ hr
Paid To:

Name of Plan/Fund/Program:

Address:

__________________________________________________

__________________________________________________
Training

$_______________ hr
Paid To:

Name of Plan/Fund/Program:

Address:

__________________________________________________

__________________________________________________
Other

$_______________ hr
Paid To:

Name of Plan/Fund/Program:

Address:

__________________________________________________

__________________________________________________
Supplemental statements must be submitted during the progress of the work should there be an increase or change in rates. Use additional sheets as necessary. (Attach a copy of your most recent premium transmittal (including copy of check submitted) into each of the above plans/funds/programs or a letter from the above plans/funds/programs reflecting current payment status).

I certify under penalty of perjury that fringe benefits are paid to the approved plans, funds or programs as listed above.

Print Name and Title Signature and Date (Wet Signature Required)

Redlands Regular Meeting of 02-20-24
711 of 923

S = STRAIGHT TIME *OTHER – Any other deductions, contributions and/or payments whether or not included or required by prevailing C ERTIFICATION MUST be completed Form A-1-131 (New 2-80) O = OVERTIME wage determinations must be separately listed. Use extra sheet(s) if necessary (See reverse side)

SDI = STATE DISABILITY INSURANCE
California
Department of
Industrial Relations
Page ______ of ______

NAME OF CONTRACTOR: CONTRACTOR'S LICENSE NO.: ADDRESS:

OR SUBCONTRACTOR: SPECIALITY LICENSE NO.:

PAYROLL NO.:

FOR WEEK ENDING:

S
ELF-INSURED CERTIFICATE NO.:

PROJECT OR CONTRACT NO.:

(4)

DAY

(5)

(6)

WORKERS' COMPENSATION POLICY NO.:

PROJECT AND LOCATION:

(
2)

(9)

DATE

(1)

NAME, ADDRESS AND

SOCIAL SECURITY NUMBER

OF EMPLOYEE

NO. OF WITH-

HOLDING

EXEMPTIONS

(3)

WORK

CLASSIFICATION

OURS WORKED EACH DAY

T
OTAL
HOURS

HOURLY
RATE
OF PAY

(7)

GROSS AMOUNT
EARNED

(8)

DEDUCTIONS, CONTRIBUTIONS AND PAYMENTS

NET WGS

PAID FOR
WEEK

C
HECK
NO.

THIS
P
ROJECT

ALL
P

ROJECTS

FED.

T
AX

FICA
(
SOC. SEC.)

STATE
T
AX

S
DI

VAC/
H
OLIDAY

HEALTH
&
WELF.

P
ENSION

T
RAING.

F
UND
ADMIN

D
UES

TRAV/
S
UBS.

S
AVINGS

O
THER*

TOTAL
D
EDUC-
TIONS

THIS
P
ROJECT

ALL
P

ROJECTS

FED.

T
AX

FICA
(
SOC. SEC.)

STATE
T
AX

S
DI

VAC/
H
OLIDAY

HEALTH
&
WELF.

P
ENSION

T
RAING.

F
UND
ADMIN

D
UES

TRAV/
S
UBS.

S
AVINGS

O
THER*

TOTAL
D
EDUC-
TIONS

THIS
P
ROJECT

ALL
P

ROJECTS

FED.

T
AX

FICA
(
SOC. SEC.)

STATE
T
AX

S
DI

VAC/
H
OLIDAY

HEALTH
&
WELF.

P
ENSION

T
RAING.

F
UND
ADMIN

D
UES

TRAV/
S
UBS.

S
AVINGS

O
THER*

TOTAL
D
EDUC-
TIONS

THIS
P
ROJECT

ALL
P

ROJECTS

FED.

T
AX

FICA
(
SOC. SEC.)

STATE
T
AX

S
DI

VAC/
H
OLIDAY

HEALTH
&
WELF.

P
ENSION

T
RAING.

F
UND
ADMIN

D
UES

TRAV/
S
UBS.

S
AVINGS

O
THER*

TOTAL
D
EDUC-
TIONS

PUBLIC WORKS PAYROLL REPORTING FORM
Redlands Regular Meeting of 02-20-24
712 of 923
Statement of Compliance
Date:______________

I __________________, the undersigned, am the ________________________________ with the authority to act for and on (Print Name) (Position in Business) behalf of _______________________ certify under penalty of perjury that the records commencing on ______________ and ending on _______________ submitted herein and consisting of ____ pages are the originals, full and corrected documents, which depict the payroll record(s) of actual disbursements by way of cash, check, or whatever form to the individual or individuals names,

(1) That this employer has complied with the requirements of the California Labor Code Sections. 1771, 1811, and 1815 for all performed on this public works project, and that the classifications set forth therein for each trade rate conform with the work Performed.
(2) That any apprentices employed in the above period are duly registered to a bona fide apprenticeship program registered with the State of California’s Division of Apprenticeship Standards.

PAYROLL/OTHER DEDUCTIONS

1. I herein certify the full and complete Prevailing Wages were paid as currently published and posted by the Director of Industrial Relations, State of California and only deductions as authorized under the laws of the State of California or the laws of United States of America have been made from these sums.

2. All other deductions are clearly listed for each employee on an attachment as required by the Director of Industrial Relations, State of California.

OPTIONAL BENEFIT PLANS

I herein certify that all employee deductions for benefit plans are authorized and the employee(s) are signed up for the plan(s) and are receiving the benefit(s) of the plan(s) listed.

WHERE FRINGE BENEFITS ARE PAID TO APPROVED PLANS, FUNDS, OR PROGRAMS In addition to the basic hourly wage rates paid to each laborer or mechanic listed in the above payroll, payment of fringe benefits as listed in the contract have or will be made to the appropriate programs for the benefit of such employees, except as noted below.

WHERE FRINGE BENEFITS ARE PAID IN CASH
Each laborer or mechanic listed in the above payroll has been paid as indicated on the payroll, an amount not less the sum of the applicable basic hourly rate plus the amount of the required fringe benefits as listed in the determination for the craft, except as noted below,

Exception(s)
________________________________________________________________________________________________________ Craft Explanation ________________________________________________________________________________________________________ Craft Explanation ________________________________________________________________________________________________________ Craft Explanation

I herein certify under the penalty of perjury all of the above is true and correct as submitted. ________________________________________________________________________________________________________ Name Signature

________________________________________________________________________________________________________ Date Payroll #
Remarks

____________________________________________________________________________________________________ Redlands Regular Meeting of 02-20-24
713 of 923
2N

CONTRACTOR INFORMATION SHEET
Jo
b Name: _________________________________________ Category: ____________________________________ Prime Contractor: ___________________________________________________________________________________ Subcontractor: ______________________________________ License#: _____________________________________ Address: ____________________________________________________________________________________________ Phone #: ___________________________________________ Payroll Report Contact: _______________________ Email Address: _____________________________________________________________________________________ Fax #: ______________________________________________ Contract Amount: ____________________________ Estimated Start Date: _______________________________ Estimated End Date: _________________________ ANTICIPATED TRADES/CLASSIFICATIONS:
______________________________________________ ______________________________________________ ______________________________________________ ______________________________________________ ______________________________________________ ______________________________________________ SUB-CONTRACTORS (if applicable)
Name: License #: Phone/ Fax #: Contact:
______________________________________________________________________________________________________ ______________________________________________________________________________________________________ ______________________________________________________________________________________________________ Redlands Regular Meeting of 02-20-24
714 of 923

APPENDIX B

CITY OF REDLANDS WORKDAY CONSTRUCTION

SCHEDULE
Redlands Regular Meeting of 02-20-24
715 of 923

THIS PAGE INTENTIONALLY LEFT BLANK
Redlands Regular Meeting of 02-20-24
716 of 923

CITY OF REDLANDS
MUNICIPAL UTILITIES AND ENGINEERING DEPARTMENT 2024

APPENDIX B

CONSTRUCTION WORKDAY CALENDAR

JANUARY

FEBRUARY

MARCH
S

1 2

3 4

5 6

1 2

3 1

2 1 2 3 4 5 6 32 33 34 61 62
7 8

9 10

11 12

13 4

5 6

7 8

9 10

3 4

5 6

7 8

9 7 8 9 10 11 12 13 35 36 37 38 39 40 41 63 64 65 66 67 68 69 14 15

16 17

18 19

20 11

12 13

14 15

16 17

10 11

12 13

14 15

16 14 15 16 17 18 19 20 42 43 44 45 46 47 48 70 71 72 73 74 75 76 21 22

23 24

25 26

27 18

19 20

21 22

23 24

17 18

19 20

21 22

23 21 22 23 24 25 26 27 49 50 51 52 53 54 55 77 78 79 80 81 82 83 28 29

30 31

25 26

27 28

29 24

25 26

27 28

29 30
28 29 30 31 56 57 58 59 60 84 85 86 87 88 89 90

31 91

APRIL

MAY

JUNE
S

1 2

3 4

5 6

1 2

3 4

1 92 93 94 95 96 97 122 123 124 125 153
7 8

9 10

11 12

13 5

6 7

8 9

10 11

2 3

4 5

6 7

8 98 99 100 101 102 103 104 126 127 128 129 130 131 132 154 155 156 157 158 159 160 14 15

16 17

18 19

20 12

13 14

15 16

17 18

9 10

11 12

13 14

15 105 106 107 108 109 110 111 133 134 135 136 137 138 139 161 162 163 164 165 166 167 21 22

23 24

25 26

27 19

20 21

22 23

24 25

16 17

18 19

20 21

22 112 113 114 115 116 117 118 140 141 142 143 144 145 146 168 169 170 171 172 173 174 28 29

30 26

27 28

29 30

31 23

24 25

26 27

28 29
119 120 121 147 148 149 150 151 152 175 176 177 178 179 180 181

30 182

JULY

AUGUST

SEPTEMBER
S

1 2

3 4

5 6

1 2

3 1

2 3

4 5

6 7
183 184 185 186 187 188 214 215 216

245 246 247 248 249 250 251
7 8

9 10

11 12

13 4

5 6

7 8

9 10

8 9

10 11

12 13

14 189 190 191 192 193 194 195 217 218 219 220 221 222 223

252 253 254 255 256 257 258
14 15

16 17

18 19

20 11

12 13

14 15

16 17

15 16

17 18

19 20

21 196 197 198 199 200 201 202 224 225 226 227 228 229 230

259 260 261 262 263 264 265
21 22

23 24

25 26

27 18

19 20

21 22

23 24

22 23

24 25

26 27

28 203 204 205 206 207 208 209 231 232 233 234 235 236 237

266 267 268 269 270 271 272
28 29

30 31

25 26

27 28

29 30

31 29

30 210 211 212 213 238 239 240 241 242 243 244

273 274

OCTOBER

NOVEMBER

DECEMBER
S

1 2

3 4

5 1

2 1

2 3

4 5

6 7
275 276 277 278 279 306 307

336 337 338 339 340 341 342
6 7

8 9

10 11

12 3

4 5

6 7

8 9

10 11

12 13

14 280 281 282 283 284 285 286 308 309 310 311 312 313 314

343 344 345 346 347 348 349
13 14

15 16

17 18

19 10

11 12

13 14

15 16

17 18

19 20

21 287 288 289 290 291 292 293 315 316 317 318 319 320 321

350 351 352 353 354 355 356
20 21

22 23

24 25

26 17

18 19

20 21

22 23

24 25

26 27

28 294 295 296 297 298 299 300 322 323 324 325 326 327 328

357 358 359 360 361 362 363
27 28

29 30

31 24

25 26

27 28

29 30

31 301 302 303 304 305 329 330 331 332 333 334 335

364 365 366

City Holiday
Closed

Redlands Regular Meeting of 02-20-24
717 of 923

REDLANDS UNIFIED SCHOOL DISTRICT

STUDENT ATTENDANCE CALENDAR
2023-2024

ALL REDLANDS SCHOOLS
1/2 3 4 5 6 7 8/9 10 11 12 13 14 15/16 17 18 19 20 21 22/23 24 25 26 27 28 29/30 31 1 2 3 4 5/6 7 8 9 10 11 12/13 14 15 16 17 18 19/20 21 22 23 24 25 26/27 28 29 30 31 1 2/3 4 5 6 7 8 9/10 11 12 13 14 15 16/17 18 19 20 21 22 23/24 25 26 27 28 29 30/1 9 H P P 4 H
H P P 5 H
2 3 4 5 6 7/8 9 10 11 12 13 14/15 16 17 18 19 20 21/22 23 24 25 26 27 28/29 30 31 1 2 3 4/5 6 7 8 9 10 11/12 13 14 15 16 17 18/19 20 21 22 23 24 25/26 27 28 29 30 1 2/3 4 5 6 7 8 9/10 11 12 13 14 15 16/17 18 19 20 21 22 23/24 25 26 27 28 29 30

P X H M M M M M H H H H H H H H H H H H H H H

P H H H H H H X H H H H H H H H H H
1 2 3 4 5 6/7 8 9 10 11 12 13/14 15 16 17 18 19 20/21 22 23 24 25 26 27/28 29 30 31 1 2 3/4 5 6 7 8 9 10/11 12 13 14 15 16 17/18 19 20 21 22 23 24/25 26 27 28 29 1 2/3 4 5 6 7 8 9/10 11 12 13 14 15 16/17 18 19 20 21 22 23/24 25 26 27 28 29 30/31

H H H H H H H M H H H H H H H H H H

H H H H H H H H H H H H H H H H H
1 2 3 4 5 6/7 8 9 10 11 12 13/14 15 16 17 18 19 20/21 22 23 24 25 26 27/28 29 30 1 2 3 4/5 6 7 8 9 10 11/12 13 14 15 16 17 18/19 20 21 22 23 24 25/26 27 28 29 30 31 1/2 3 4 5 6 7 8/9 10 11 12 13 14 15/16 17 18 19 20 21 22/23 24 25 26 27 28 29/30

H M M P
H M P
End of Quarter and Semester Dates - Grades TK/K and 6-12 Quarter 1 - October 6 H - Holidays - NO ATTENDANCE
Elementary 42 days
Secondary Quarter 2 / Semester 1 - December 15 LABOR DAY September 4 42 days Quarter 2 VETERANS DAY November 10
P Staff Professional Day (No Students In Attendance) 84 days Semester 1 THANKSGIVING RECESS November 20 - 24 M Minimum Day- Conferences/Report Card Preparation Quarter 3 - March 15 WINTER RECESS December 18 - January 5 H Holiday (No Students In Attendance) 48 days MARTIN LUTHER KING DAY January 15 X Report Card Day (No Students In Attendance) Quarter 4 / Semester 2 / End of year - June 6 PRESIDENTS' DAY February 19 48 days Quarter 4 SPRING BREAK March 18 - March 29
96 days Semester 2 MEMORIAL DAY May 27
Student Attendance Days - 180 End of Trimester Dates - Grades 1-5 Teacher Attendance Days - 185 Trimester 1 - November 3
61 days
Trimester 2 - March 1
62 days
Trimester 3 - June 6 Board Approved:
58 days
March 8, 2022
January February March
April May June
July August September
October November December
Redlands Regular Meeting of 02-20-24
718 of 923

Redlands City CouncilFebruary 20, 2024

Redlands City Council
February 20, 2024