Agenda packet — Redlands City Council, February 20, 2024 (part 4 of 4)

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APPENDIX C

CITY OF REDLANDS STANDARD DRAWINGS
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APPENDIX D

WORK AREA MAPS AND QUANTITIES

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OPAL AVE

JUDSON ST
N 6TH ST

BARTON RD

E PALM AVE

W OLIVE AVE

E CITRUS AVE

W FERN AVE

E SUNSET DR

W COLTON AVE

GARDEN ST

CAJON ST

E LUGONIA AVE

TENNESSEE ST
5TH AVE

OPAL AVE

TEXAS ST

JUDSON ST

E COLTON AVE

N CHURCH ST

N WABASH AVE
FORD
ST

E LUGONIA AVE

ALESSANDRO
RD

E CITRUS AVE

N DEARBORN
ST
S
W
A
BASH
AVE

ELIZABETH ST

W PIONEER AVE E PIONEER AVE

ORANGE ST

W SUNSET DR

E REDLANDS BLVD
0 970 1,940 2,910 3,880
Feet
2023 Citywide Sidewalk and
ADA Ramp Repair Project
Location Map
I
Legend: Area A
Area B
Area C
Area D
Area E
Area F
Redlands Regular Meeting of 02-20-24
735 of 923
ADA Ramps
1 A Grant St & Clark St NW A/C X
2 A Eureka St & Clark St NW A/C X
3 A Cajon St & Clark St NE A/C X
4 A Nordina St & Clark St NW A/C X
5 A Nordina St & Fern Ave NW A/C X
6 A Nordina St & Fern Ave NE A/C X
7 A Nordina St & Olive Ave SE A/C X
8 A Nordina St & Olive Ave SW A/C X
9 B Evergreen Ct & Cimarron Dr SW A/C X
10 B Cimarron Dr & Cimarron Ct SW A/C X
11 B Cimarron Dr & Cimarron Ct SE A/C X
12 B Lytle St & Evergreen Ct SW A/C X
13 B Lytle St & Evergreen Ct SE A/C X
14 B Lytle St & Evergreen Ct NE A/C X
15 B Everron Ct & Evergreen Ct NE A/C X
16 B Everron Ct & Evergreen Ct SE A/C X
17 C Lakeside Ave & Fern Ave SW A/C X
18 C Lakeside Ave & Fern Ave SE A/C X
19 C Cypress Ave & Lakeside Ave NW A/C X
20 C Cypress Ave & Lakeside Ave NE A/C X
21 C Iris St & Lakeside Ave NW A/C X
22 C Iris St & Lakeside Ave SW A/C X
23 C Iris St & Sespe Ct NW A/C X
24 C Iris St & Sespe Ct SW A/C X
25 C Candela St & Iris St NE A/C X
26 C Candela St & Iris St SE A/C X
27 E Granite St & Capri Ave SW A/C X
28 F Judson St & Padua Ave NE A/C X
29 F Judson St & Padua Ave SE A/C X
30 F Padua Ave & Pedley St SW A/C X
31 F Padua Ave & Pedley St SE A/C X
32 F Pedley St & Raemee Ave NE A/C X
33 F Pedley St & Raemee Ave NW A/C X
34 F Aaron Dr & Raemee Ave SW A/C X
35 F Aaron Dr & Raemee Ave SE A/C X
36 F Placer St & Padua Ave NE A/C X
37 F Placer St & Padua Ave NW A/C X
38 F Prado St & Padua Ave NE A/C X
39 F Prado St & Padua Ave NW A/C X
40 F Lincoln St & Padua Ave NW A/C X
41 F Lincoln St & Padua Ave NE A/C X
42 F Lincoln St & Padua Ave SW A/C X
43 F Lincoln St & Padua Ave SE A/C X
44 F Raemee Ave & Lincoln St NW A/C X
Notes No.

Map Area Street Intersection/ Address Corner or
Side
Ramp
Type
Remove
and
Replace
Redlands Regular Meeting of 02-20-24
736 of 923
ADA Ramps
45 F Raemee Ave & Lincoln St SW A/C X
46 F Anthony St & Padua Ave NW A/C X
47 F Anthony St & Padua Ave SW A/C X
Redlands Regular Meeting of 02-20-24
737 of 923
2023 CITYWIDE SIDEWALK AND ADA RAMP REPLACEMENT PROJECT Area A Quantities
House
Number Street Name
253 Michigan Street Clark Street N 125 5 625 Side Address; New 4" Sidewalk 514 Clark Street N 15 6 90
254
Grant Street Clark Street N 69 5 345 Side Address
254 Grant Street W 45 5 225
308
Grant Street W 37 5 185
308 Grant Street W 13 5 0 65 130 6" SW, DW Approach
314 Grant Street W 13 5 0 65 130 6" SW, DW Approach
314/316 Grant Street W 48 5 240
320 Grant Street W 8 5 0 40 130 6" SW, DW Approach
322
Grant Street W 0 0 0 DW Approach
322 Grant Street W 15 5 75
332
Grant Street W 22 5 110
332 Grant Street W 14 5 0 70 130 6" SW, DW Approach
338/344 Grant Street W 23 5 115
302 Fern Avenue W 11 5 0 55 130 Side Address; 6" SW, DW Approach
302 Fern Avenue W 90 5 450 Side Address
228 Fern Avenue E 42 5 210
351
Grant Street E 23 5 115
351 Grant Street E 11 5 0 55 6" SW
343 Grant Street E 10 5 0 50 100 6" SW, DW Approach
337 Grant Street E 23 5 115
327 Grant Street E 21 5 105
323 Grant Street E 23 5 115
323 Grant Street E 10 5 0 50 105 6" SW, DW Approach
319 Grant Street E 9 5 45
315/319 Grant Street E 40 5 200
307/315
Grant Street E 26 5 130
307 Grant Street E 15 5 0 75 100 6" SW, DW Approach
301
Grant Street E 5 5 25
304 Grant Street S 15 5 0 75 130 6" SW, DW Approach
212 Clark Street N 0 0 0 100 DW Approach
256 Eureka Street Clark Street N 30 5 150 Side Address
256 Eureka Street N 30 5 150
303
4th Street Clark Street S 43 5 215 Side Address,
303 4th Street Clark Street S 20 5 0 100 130 Side Address, 6" SW, 6" DW Approach
312 Cajon Street Clark Street S 8 5 0 40 Side Address; 6" SW 312
Cajon Street Clark Street S 139 5 695 Side Address
312 Cajon Street W 65 6 390
251/261 Cajon Street E 70 8 560 Protect in Place Outlet Drain 261 Cajon Street Clark Street N 72 5 360 Side Address
301 Cajon Street Clark Street S 141 6 846 Side Address
302 Nordina Street Clark Street S 119 6 714 Side Address 21 Clark Street N 18 5 90 6" SW, DW Approach
260 Nordina Street Clark Street N 0 0 0 Side Address, DW Approach 260 Nordina Street Clark Street N 78 5 390 Side Address 260 Nordina Street W 34 5 170
302/314 Nordina Street W 209 7 1463 Protect In Place Utility Box 318/322/326 Nordina Street W 83 5 415
330/25 Nordina Street/Fern Ave W 67 5 335
25 Fern Avenue W 13 5 0 65 Side Address, 6" SW
25 Fern Avenue W 33 5 165 Side Address
107 Fern Avenue E 8 5 40 Side Address
333 Nordina Street E 8 5 40
331
Nordina Street E 25 5 125
325 Nordina Street E 10 5 0 50 130 6" SW, DW Approach
325 Nordina Street E 40 5 200
317 Nordina Street E 13 5 0 65 105 6" SW, DW Approach
317 Nordina Street E 8 5 40
315 Nordina Street E 7 5 0 35 6" SW
315 Nordina Street E 17 5 85
309 Nordina Street E 13 5 0 65 6" SW
309 Nordina Street E 9 5 45
Street Adress Cross Street (If
Applicable)
Side of
Street
Length
(LF)
Width
(LF)
Sidewalk Area
(SF) 6" Thick
**Driveway
Area (SF) Tree? NotesSidewalk Area
(SF) 4" Thick

Page 1 of 2 ends

Redlands Regular Meeting of 02-20-24
738 of 923
2023 CITYWIDE SIDEWALK AND ADA RAMP REPLACEMENT PROJECT Area A Quantities
House
Number Street Name
305 Nordina Street E 28 5 140
305
Nordina Street E 13 5 0 65 6" SW
303 Nordina Street E 33 5 165
259 Nordina Street E 28 5 140
253 Nordina Street E 10 5 50
247 Nordina Street E 13 5 65
247 Nordina Street E 10 5 0 50 6" SW
243 Nordina Street E 20 5 100
243 Nordina Street E 13 5 0 65 130 6" SW, DW Approach
239 Nordina Street E 40 5 200
239 Nordina Street E 12 5 0 60 6" SW
235 Nordina Street E 12 5 0 60 6" SW
235 Nordina Street E 55 5 275
104 - 229 Nordina Street E 75 5 375 Side Address
20 W. Olive Avenue S 22 6 132
20 W. Olive Avenue W 33 5 165 Side Address
220 Nordina Street W 18 6 108
240 Nordina Street W 41 5 205
240 Nordina Street W 9 5 0 45 130 6" SW, DW Approach
13,323 1,365 1,810
**Note: For driveway approach only - curb and gutter included in SF quantity Street Adress Cross Street (If
Applicable)
Total Qantities
Side of
Street
Length
(LF)
Width
(LF)
Sidewalk Area
(SF) 4" Thick
Sidewalk Area
(SF) 6" Thick
**Driveway
Area (SF) Tree? Notes

Page 2 of 2 ends

Redlands Regular Meeting of 02-20-24
739 of 923
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W FERN AVE

W OLIVE AVE
PARKW
O
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S 4TH ST

W CLARK ST

S MICHIGAN ST

S EUREKA ST

S BUENA VISTA ST

ALVARADO ST

GRANT ST
510
128
118
518
0 121
126
142
128
0 113
0 138118
530
140
432
424
137
426
504
144
121
134
119
145
524
124
107
133
127
124
416 410
332248
325
302
307
320
304
405
349
315
301
242
212
322
256
351
305
316
248
509
225
220
0 412
314
215
311
329
344
253
504
219
232
315
325
619
317
309
229
337
238
416
228
336
428
241
257
235
324
202
316
314
511
239
327
335
309
0 234
519
0 319
118
230
326
311
215
234
316
302
330
308
332
236
342
243
328
310
350
247 331
301
226
124
308
303
508
302
346
319
307
231
247
233 327
216
256
255
221
318
232
312
249 320
222
409
322
136
307
424
305
225
244
255
346
226
334
0 323
226
324
416
310
246
314
324
317
308
246
311
255
303
243
251
304
248 315
222
338
239
327
245
337
306
308
222
322
219
329
425
310
244
303
304
211
311
250
310
203
332
533
307
319
350335
256
256
328
514
249
218
248
333
220
245
251
254
343
228
314
225
420
321
230
308 326
339
325
238
315
344
320
331
253
305
223
305
314
231
218
501
323
237
527
304
229
433
338
221
254
224
304
233
0 342
225
250
316
330
249
321
317
311
222
217
205
217
429
211
201
440
305
301
425
424
434
420227
405
119
223
417
430
409 433420
121
514
635
Area A
OneStop.mxd
0 110 220
Feet
Scale
This map was produced by the City of Redlands,
Geographic Information System.

The City of Redlands assumes no warranty or
legal responsibility for the information contained
on this map.

The data used to generate this map is dynamic
in nature, therefore the information shown may
or may not be the most current.

December 15, 2023
.

Sheet 1 of 2
Legend:

New 4" Thick Sidewalk
Remove and Replace
ADA Ramp
Remove and Replace
6" Thick Driveway
Remove and Replace
4" Thick Driveway
Remove and Replace
6" Thick Driveway
Redlands Regular Meeting of 02-20-24
740 of 923
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W OLIVE AVE

E FERN AVE

E OLIVE AVE

CAJON ST
S 6TH ST

LA VERNE ST

GRANT ST

W CLARK ST

MYRTLE ST

E CLARK ST

SONORA ST

S EUREKA ST
S 4TH ST

NORDINA ST
305
321
185
247
104
2 38
229
121
226
318
304
101
301
234
223
242
212
339
303
256
226
302
148
233
108
316
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0 309
209
224
215
304
220
315
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115
253
104
108
328
46 334
243
219
325
260
0 238
215
303
309
336
183
321
316
150
238
323
330
247
126
314
351
239
243
308
240
0 309
210
234
310
122
115
208
230
326
16 215
259
323
227
322
234
305
302
109
152
246
236
322
231
0 243
215
236 251
179
250
301
226
235
303
219
223
104
253
247
329
216
255
318
208
312
1 250
322
239
253
307
0 206
244
255
100
25 109
252
325
314
317
24 2
214
325
315
260
123
336
326
232
24 310
246
317
107
257
312
246
238
218
229
248 315
254
222
101
154
240
233
245
173
256
219
301
310
204
211
311
319
203
224 250239
232
256
249
0 248
112
215
123
251
254
228
225
324
247
321
9 242
0 318
222
201
223
331
305
223 333
335
259
231
219
20 220
131
0 244
326
125
214
237
310
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333
219
21 120
255
233
228
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260
325
112
331
250 330
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421
412
407
120
112
16 417
126
106 118
126
418
416
104
125
500
Area A
OneStop.mxd
0 110 220
Feet
Scale
This map was produced by the City of Redlands,
Geographic Information System.

The City of Redlands assumes no warranty or
legal responsibility for the information contained
on this map.

The data used to generate this map is dynamic
in nature, therefore the information shown may
or may not be the most current.

December 15, 2023
.

Sheet 2 of 2
Legend:

New 4" Thick Sidewalk
Remove and Replace
ADA Ramp
Remove and Replace
6" Thick Driveway
Remove and Replace
4" Thick Driveway
Remove and Replace
6" Thick Driveway
Redlands Regular Meeting of 02-20-24
741 of 923
2023 CITYWIDE SIDEWALK AND ADA RAMP REPLACEMENT PROJECT Area B Quantities
House
Number Street Name
801 Birch Ct. Palm Avenue E 75 4 300
805
Birch Ct. E 69 4 276
809 Birch Ct. E 19 4 76
809/813 Birch Ct. E 13 4 52
813 Birch Ct. E 49 4 196
817
Birch Ct. SE 10 4 40
821 Birch Ct. S 0 0 0 149
822 Birch Ct. S 16 4 64
822 Birch Ct. S 20 4 0 80 149 6" SW
818/822 Birch Ct. SW 12 4 48
818 Birch Ct. SW 17 4 0 68 149 6" SW
814
Birch Ct. W 31 4 124
810/814 Birch Ct. W 17 4 68
810 Birch Ct. W 59 4 236
802
Birch Ct. W 79 4 316
910 Palm Avenue Cimarron Drive W 43 4 172
806 Cimarron Drive W 67 4 268
806/810 Cimarron Drive W 14 4 56
810 Cimarron Drive W 42 4 168
814 Cimarron Drive W 72 4 288
822 Cimarron Drive W 62 4 248
935 Evergreen Ct. Cimarron Drive W 96 4 384
908 Cimarron Drive W 51 4 204
918 Cimarron Drive W 34 4 136
918/928 Cimarron Drive S 19 4 76
928 Cimarron Drive S 0 0 0 1/2 Driveway
1024 Cimarron Drive S 70 4 280
1031/1041 Cimarron Drive N 18 4 72
1031 Cimarron Drive N 32 4 128
1021
Cimarron Drive N 23 4 92
1021 Cimarron Drive NE 21 4 84
1001/1011 Cimarron Drive NE 22 4 88
951 Cimarron Drive N 17 4 0 68 6" SW
941/951 Cimarron Drive N 30 4 120
941 Cimarron Drive NW 18 4 0 72 6" SW
931/941 Cimarron Drive NW 10 4 40
921/931
Cimarron Drive NW 20 4 80
921 Cimarron Drive NW 30 4 120 Side Address
921 Cimarron Drive N 63 4 252
911
Cimarron Drive N 16 4 0 64
911/1024 Cimarron Dr/Evergreen Ct N 130 4 520
1024 Evergreen Ct. E 53 4 212
1024/1032 Evergreen Ct. SE 81 4 324
1032 Evergreen Ct. SE 24 4 96
1040
Evergreen Ct. SE 29 4 116
1040/1048 Evergreen Ct. SE 34 4 136
1056 Evergreen Ct. E 16 4 64 140 DW Approach
1049/1057 Evergreen Ct. NE 30 4 120
1041 Evergreen Ct. N 36 4 144
1033
Evergreen Ct. N 53 4 212
1025/1033 Evergreen Ct. N 8 4 32
1025 Evergreen Ct. N 32 4 128
829 Cimarron Drive NW 24 4 96
825/829 Cimarron Drive N 18 4 72
825 Cimarron Drive N 37 4 148
821
Cimarron Drive N 24 4 96
821 Cimarron Drive E 15 4 60 Side Address
1016 Dracena Ct. E 30 4 120
1024/1032 Dracena Ct. SE 102 4 408
1040 Dracena Ct. SE 44 4 176
1056/1057 Dracena Ct. E 17 4 68
1057 Dracena Ct. E 20 4 80
1049
Dracena Ct. NE 18 4 72
1041 Dracena Ct. N 22 4 88
1033 Dracena Ct. N 42 4 168
Notes
Street Adress Cross Street (If
Applicable)
Side of
Street
Length
(LF)
Width
(LF)
Sidewalk Area
(SF) 4" Thick
Sidewalk
Area (SF) 6"
Thick
**Driveway
Area (SF) Tree?

Page 1 of 2 ends

Redlands Regular Meeting of 02-20-24
742 of 923
2023 CITYWIDE SIDEWALK AND ADA RAMP REPLACEMENT PROJECT Area B Quantities
House
Number Street Name
1025 Dracena Ct. N 30 4 120
1009/1017 Dracena Ct. N 81 4 324
811 Cimarron Dr. Dracena Ct. NE 61 4 244 Side Address
811 Cimarron Dr. E 40 4 160
807/811 Cimarron Dr. E 19 4 76
807 Cimarron Dr. E 9 4 0 36 6" SW
1002 Palm Avenue E 24 4 96 Side Address
800 Lytle Street W 65 5 325
804
Lytle Street W 60 5 300
808 Lytle Street W 30 5 150
808 Lytle Street W 16 5 0 80 6" SW
808/812 Lytle Street W 18 5 90
812 Lytle Street W 58 5 290 100 1/2 DW Approach
816
Lytle Street W 19 5 95
816/820 Lytle Street W 19 5 95
820/824
Lytle Street W 118 5 590
902 Lytle Street W 29 5 145
922
Lytle Street W 24 5 120
922/952 Lytle Street W 34 5 170
952/1002 Lytle Street W 65 5 325
1002/1022 Lytle Street W 70 5 350
1022 Lytle Street W 17 5 0 85 100 6" SW, 1/2 DW Approach 815 Evergreen Ct. N 55 4 220
825
Evergreen Ct. N 24 4 96
835 Evergreen Ct. N 25 4 100
845 Evergreen Ct. N 16 4 64
905 Evergreen Ct. N 13 4 52
905/915 Evergreen Ct. N 9 4 36
915/925
Evergreen Ct. N 16 4 64
935 Evergreen Ct. N 14 4 56
901
Lytle Street Evergreen Ct. N 100 4 400 Side Address
904 Everron Ct. Evergreen Ct. N 31 4 124 Side Address
904 Everron Ct. W 22 5 110
924
Everron Ct. W 34 5 170
1054 Everron Ct. W 35 6 210
1001/1021 Everron Ct. E 42 5 210
1001 Everron Ct. E 32 5 160
955/1001 Everron Ct. E 31 5 155
925/955 Everron Ct. E 53 5 265
905/925
Everron Ct. E 20 5 100
905 Everron Ct. E 16 5 0 80 170 6" SW, DW
905
Everron Ct. E 33 5 165
905/920 Everron Ct./Evergreen Ct. S 105 4 420 Side Address; Protect Parkway in Place
930 Evergreen Ct. S 61 4 244
908
Cimarron Dr S 30 4 120 Side Address
928 Cimarron Dr W 61 4 244 Side Address
928/1022 Cimarron Dr/Cimarron Ct. W 23 4 92
1022 Cimarron Ct. W 32 4 128
1018/1022 Cimarron Ct. W 21 4 84
1014 Cimarron Ct. W 16 4 0 64 6" SW
1010/1014 Cimarron Ct. W 37 4 148
1010 Cimarron Ct. W 53 4 212
1003
Cimarron Ct. S 0 0 0 100 1/2 Driveway Approach
1007 Cimarron Ct. E 38 6 228 Side Address
1007 Cimarron Ct. E 49 4 196 Side Address
1007 Cimarron Ct. E 73 4 292
1023
Cimarron Ct. E 32 4 128
18,266 697 1,057
**Note: For driveway approach only - curb and gutter included in SF quantity Notes
Street Adress Cross Street (If
Applicable)
Side of
Street
Length
(LF)
Width
(LF)
Total Qantities
Sidewalk Area
(SF) 4" Thick
Sidewalk
Area (SF) 6"
Thick
**Driveway
Area (SF) Tree?

Page 2 of 2 ends

Redlands Regular Meeting of 02-20-24
743 of 923
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E PALM AVE

E HIGHLAND AVE

ARDMORE AVE

BEGONIA CT

S GROVE ST

CAMBON CT

ROOSEVELT RD

CORONADO DR

BIRCH CT

EVERGREENCT

CIMARRONCT

DRACENA CT

EVERRON CT

CALLE DE SILVA

CIMARRON DR

ARDMORE CIR

BERMUDADR

LYTLE ST
W
10FRW
Y
E 10 FRWY
1040
921
1000
709
1024
954
806
633
1022
1040
1200
1053
845
1051
1205
920
1034
920
733
728
820
925
1023
1201
1057
811
915
1210
1214
1024
700
852
1007
1025
900
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818
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880
930
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716
728
936
924
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720
901
1033
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926
0940
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904
925
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912
900
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952932 948
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928
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916
913
719
724
702
1009
0 1001
0 715
837
926
Area B
OneStop.mxd
0 140 280
Feet
Scale
This map was produced by the City of Redlands,
Geographic Information System.

The City of Redlands assumes no warranty or
legal responsibility for the information contained
on this map.

The data used to generate this map is dynamic
in nature, therefore the information shown may
or may not be the most current.

December 15, 2023
.

Sheet 1 of 1
Legend:

New 4" Thick Sidewalk
Remove and Replace
ADA Ramp
Remove and Replace
6" Thick Driveway
Remove and Replace
4" Thick Driveway
Remove and Replace
6" Thick Driveway
Redlands Regular Meeting of 02-20-24
744 of 923
2023 CITYWIDE SIDEWALK AND ADA RAMP REPLACEMENT PROJECT Area C Quantities
House
Number Street Name
401 Lakeside Avenue S 37 5 185 Side Address
401 Lakeside Avenue E 30 5 150
409 Lakeside Avenue E 21 5 105
413 Lakeside Avenue E 50 5 250
417 Lakeside Avenue E 58 5 290
1249 Friar Lane E 62 5 310 Side Address
517 Lakeside Avenue E 63 5 315
525 Lakeside Avenue E 0 0 0 120 1/2 DW Approach
525 Lakeside Avenue E 43 5 215
533 Lakeside Avenue E 58 5 290
1240 Cypress Avenue E 24 5 120 Side Address
532 Lakeside Avenue W 26 5 130
516 Lakeside Avenue W 18 5 90
424 Lakeside Avenue W 9 5 45
416 Lakeside Avenue W 69 5 345
400 Lakeside Avenue W 21 5 105
400 Lakeside Avenue W 16 5 0 80 6" SW
404 Lakeside Avenue W 64 5 320 Side Address
404/414 Iris Street N 21 4 84
414 Iris Street N 41 4 164
422 Iris Street N 46 4 184
426/430 Iris Street NW 65 4 260
434 Iris Street W 33 4 132
438 Iris Street W 32 4 128
442 Iris Street W 42 4 168
442 Iris Street W 12 4 0 48 6" SW
442/446 Iris Street W 23 4 92
446 Iris Street W 29 4 116
516 Iris Street W 46 4 184
522 Iris Street N 8 7 56
538 Iris Street S 29 7 203 Side Address
538 Iris Street W 7 12 84
538 Iris Street W 36 4 144
538 Iris Street W 73 6 438
551 Iris Street E 29 6 174
543 Iris Street E 36 4 144
535/543 Iris Street E 25 4 100
527/535 Iris Street E 81 4 324
519 Iris Street E 20 4 80
519 Iris Street S 15 4 60 Side Address
1326 Candela Street N 13 4 52
1330 Candela Street N 21 4 84
1330 Candela Street E 47 4 188 Side Address
443 Iris Street E 42 4 168 Side Address
437 Iris Street E 107 4 428
411 Iris Street E 22 4 88
7,592 128 120
**Note: For driveway approach only - curb and gutter included in SF quantity Street Adress Cross Street (If
Applicable)
Side of
Street
Length
(LF)
Width
(LF)
Total Qantities
Sidewalk
Area (SF) 6"
Thick
**Driveway
Area (SF) Tree?
NotesSidewalk Area
(SF) 4" Thick

Page 1 of 1 ends

Redlands Regular Meeting of 02-20-24
745 of 923
!(
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W CYPRESS AVE

W FERN AVE

ACACIA CT

SESPE CT

KEVIN AVE

SHERWOOD ST

CANDELA ST

BELLEVUE AVE

BELLAVISTACREST

ARROWVIEW DR

BELLEVUE
RD

LINDA VISTA AVE

FRIAR LN

CLOVER ST

NOTTINGHAM DR

IRIS ST

LAKESIDE AVE

FULBRIGHT AVE

SUNNYSIDEAVE
423
1317
1421
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1321
1308
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521
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350
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612
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606
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426
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402
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618
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422
434
420
410
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416
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619
527
405
607
423
524
429
406
420
532
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411
1226
404 414
417
421
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1239
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438
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615
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624
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1519
426
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1516
0 Area C
OneStop.mxd
0 140 280
Feet
Scale
This map was produced by the City of Redlands,
Geographic Information System.

The City of Redlands assumes no warranty or
legal responsibility for the information contained
on this map.

The data used to generate this map is dynamic
in nature, therefore the information shown may
or may not be the most current.

December 15, 2023
.

Sheet 1 of 1
Legend:

Page 1 of 1 ends

Redlands Regular Meeting of 02-20-24
747 of 923
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E PALM AVE

E CYPRESS AVE

W CYPRESS AVE

CAJON ST

LILAC CT

LA VERNE ST
W PALM

LANE DR

W HOME PL

CLIFTONCT

ALVARADO ST
S 4TH ST

S EUREKA ST

CYPRESS CIR
519
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525
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575
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105
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217
200
0 142
573 226
224
208
204
206
203
117
579
212
207
205
Area D
OneStop.mxd
0 110 220
Feet
Scale
This map was produced by the City of Redlands,
Geographic Information System.

The City of Redlands assumes no warranty or
legal responsibility for the information contained
on this map.

The data used to generate this map is dynamic
in nature, therefore the information shown may
or may not be the most current.

December 15, 2023
.

Sheet 1 of 1
Legend:

Page 1 of 1 ends

Redlands Regular Meeting of 02-20-24
749 of 923
1 1
1 1
1 1
1 1 1 1 1 1
1 1 1 1 1
1 1
1 1
1 1
1 5
2 2
2 2
2 2
2 2
4 3
4 3 4
3 A
B

CITY OF REDLANDS
2 PROJECT NO. 400025
2023 CITYWIDE SIDEWALK AND

ADA RAMP IMPROVEMENT PROJECT

CAPRI AVENUE AND GRANITE STREET
SCALE
1"=50'
1 CAPRI AVENUE

GRANITE STREET
NORTH
DRIVEWAY (TYP.)
1"=5'

ADA CURB RAMP
1"=5'
A B
Redlands Regular Meeting of 02-20-24
750 of 923
1 1 1 1 1
1 1
1 1
5 2 2 2 2
43 A
B
1 1 1 1 1
1 1
2 2
4 3 4
3 1 1 1 1
1 1
1 12
2 CITY OF REDLANDS
2 PROJECT NO. 400025
2023 CITYWIDE SIDEWALK AND

ADA RAMP IMPROVEMENT PROJECT

SECTION VIEW
VIEW C
1"=30'
NORTH
2 GRANITE STREET

GRANITE STREET
NORTH
MATCHLINE STA 19+00

SEE BELOW
MATCHLINE STA 19+00
SEE ABOVE MATCHLINE STA 27+00

SEE BELOW
MATCHLINE STA 27+00

SEE ABOVE
VIEW B
1"=30'

GRANITE STREET
NORTH
VIEW A
1"=30'
1 2
3 4
5 Redlands Regular Meeting of 02-20-24
751 of 923
2023 CITYWIDE SIDEWALK AND ADA RAMP REPLACEMENT PROJECT Area F Quantities
House
Number Street Name
1400 Padua Ave S 19 5 95
1404
Padua Ave S 31 5 155
1152/1420 Pedley St/Padua Ave S 22 5 110
1420 Padua Ave S 31 5 155
1428/1432 Padua Ave S 30 5 150
1432/1436
Padua Ave S 20 5 100
1444 Padua Ave S 40 5 200
1448
Padua Ave S 14 5 70
1124 Lincoln St S 30 5 150 Side Address
1124/1129 Lincoln St/Anthony St S 19 5 95 Side Address
1129 Anthony St S 25 5 125
1125
Anthony St S 71 5 355
1113/1117 Anthony St W 48 5 240 Side Address
1514/1519 Emilia Way/Brockton Ave E 52 5 260 Side Address 1512/1513 Padua Ave/Emilia Way E 43 5 215 Side Address
1205 Anthony St N 21 5 105 Side Address
1202 Lincoln St N 15 5 75 Side Address
1222 Lincoln St E 5 5 25
1226
Lincoln St E 39 5 195
1243 Lincoln St W 22 5 110
1239 Lincoln St W 38 5 190
1235 Lincoln St N 49 4 196 Side Address
1466 Paiute Ave S 35 4 140
1469
Paloma Ave W 23 5 115 Side Address
1468 Paloma Ave W 30 5 150 Side Address
1465 Padua Ave W 23 5 115 Side Address
1457 Padua Ave N 20 5 100
1214
Prado St E 9 5 45
1217 Prado St N 15 5 75 Side Address
1216 Placer St N 24 5 120 Side Address
1216 Placer St E 40 5 200
1220
Placer St E 40 5 200
1219/1223 Placer St W 135 4 540
1219 Placer St N 18 5 90 Side Address
1421 Padua Ave N 40 5 200
1413/1417 Padua Ave N 40 5 200
1405/1409
Padua Ave N 86 5 430
1158/1405 Judson St/Padua Ave N 32 5 160
1104/1108 Lincoln St E 16 5 80
1112/1116 Lincoln St E 21 5 105
1116 Lincoln St E 28 5 140
1473
Raemee Ave W 20 5 100 Side Address
1473 Raemee Ave N 23 4 92
1469/1473 Raemee Ave N 12 4 48
1469 Raemee Ave N 9 4 0 36 6" SW
1469
Raemee Ave N 48 4 192
1465 Raemee Ave N 7 4 28
1457 Raemee Ave N 20 4 80
1441 Raemee Ave N 43 4 172
1421 Raemee Ave N 32 5 160
1421 Raemee Ave N 0 0 0 120 DW Approach
1421 Raemee Ave E 65 5 325
1152 Pedley St E 85 5 425
1409 Raemee Ave W 10 5 50 Side Address
1409 Raemee Ave N 20 5 100
1401/1405 Raemee Ave N 38 5 190
1401 Raemee Ave N 30 5 150
1410/1414 Raemee Ave S 47 5 235
1418 Raemee Ave S 13 4 52
Street Adress Cross Street (If
Applicable)
Side of
Street
Length
(LF)
Width
(LF)
Sidewalk
Area (SF) 6"
Thick
**Driveway
Area (SF) Tree? NotesSidewalk Area
(SF) 4" Thick

Page 1 of 2 ends

Redlands Regular Meeting of 02-20-24
752 of 923
2023 CITYWIDE SIDEWALK AND ADA RAMP REPLACEMENT PROJECT Area F Quantities
House
Number Street Name
1426 Raemee Ave Aaron Dr W 60 4 240 Side Address
1427 Brockton Ave Aaron Dr W 41 4 164 Side Address
1435 Brockton Ave Aaron Dr E 23 4 92 Side Address
1434 Raemee Ave Aaron Dr E 33 4 132 Side Address
1450 Raemee Ave S 44 4 176 120 DW Approach
1454
Raemee Ave S 41 4 164
1454/1458 Raemee Ave S 50 4 200
1458/1462
Raemee Ave S 35 4 140
1466 Raemee Ave S 29 4 116
1470
Raemee Ave S 5 4 20
10,419 36 240
**Note: For driveway approach only - curb and gutter included in SF quantity Street Adress Cross Street (If
Applicable)
Total Qantities
Side of
Street
Length
(LF)
Width
(LF)
Sidewalk Area
(SF) 4" Thick
Sidewalk
Area (SF) 6"
Thick
**Driveway
Area (SF) Tree? Notes

Page 2 of 2 ends

Redlands Regular Meeting of 02-20-24
753 of 923
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JUDSON ST

E LUGONIA AVE

RENEE ST

PRADO ST

PEDLEY ST

N LINCOLN ST

PUEBLO AVE

EMILIA WAY

AARON DR

PLACER STPECOS ST

PALOMA AVE

PAIUTE AVE

PADUA AVE

ANTHONY ST

E BROCKTON AVE

RAEMEE AVE
0 300
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1454
1442
1410
1419
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1031
1229
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1400 1420
1434
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1407
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1523
1117
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1232
1330 1334
1332
01484
0 1406 15001474 1492143414100 15081466
0 1426 1442 14581418 1450
Area F
OneStop.mxd
0 120 240
Feet
Scale
This map was produced by the City of Redlands,
Geographic Information System.

The City of Redlands assumes no warranty or
legal responsibility for the information contained
on this map.

The data used to generate this map is dynamic
in nature, therefore the information shown may
or may not be the most current.

December 15, 2023
.

Sheet 1 of 1
Legend:

APPENDIX E

CITY OF REDLANDS PERMITS

Redlands Regular Meeting of 02-20-24
755 of 923

THIS PAGE INTENTIONALLY LEFT BLANK

Redlands Regular Meeting of 02-20-24
756 of 923
…
…
.

YES NO
.
…
…
…
.

YES NO
YES NO
Application for Road / Encroachment Permit
City of Redlands - Municipal Utilities & Engineering Department Name: Phone:

Address: City: Zip:

Contractor: USA ID No.:

Contractor License No.: Type: Cal OSHA No.:

I hereby request permission to construct/install improvements/facilities within the City of Redlands road right-of-way at the following location:

Construction Start Date: Anticipated Completion Date:

Development No.: Plan No.:

Street Name:

Cross Streets:

Address:
and for the purpose of performing the following work:

Applicant/Agent Signature: Date:

In accordance with Plans approved by the Municipal Utilities & Engineering Director and/or the Standard Specifications and Detail Drawings of the City of Redlands for the quantity and type of improvements listed below:

SHADED AREA FOR OFFICIAL USE ONLY
EA Driveway Appr, Res/Comm……………… $ 49.00 / EA =$ Truck Route Permit Required:

SF Sidewalk…………………………………… $ 0.09 / SF =$
YES NO
SF Cross Gutter/Spandrel…………………… $ 0.58 / SF =$
LF Curb & Gutter…………………………… $ 2.19 / LF =$ Closure Permit With LF Curb/Berm………………………………… $ 2.62 / LF =$ Traffic Plan Required:

SF Asphalt Pavement………………………… $ 0.04 / SF =$
SF Crushed Aggregate Base……………… $ 0.04 / SF =$
EA Street Light………………………………… $ 81.00 / EA =$ Water Shutdown Required:

EA Traffic Signal - New………………………. $ 2,152.00 / EA =$
EA Traffic Signal - Modification……………… $ 1,737.00 / EA =$ CY Reinforced Concrete…………………… $ 89.00 / CY =$ Bond Required:

LF Storm Drain Pipe…………………………. $ 8.00 / LF =$
EA Curb Inlet/Outlet Structures……………… $ 67.00 / EA =$
EA Storm Drain Manhole/Junction Box…….. $ 67.00 / EA =$ EA Curb Core…………………………………. $ 62.00 / EA =$
LF Sewer Main……………………..………… $ 0.95 / LF =$
EA Sewer Manhole…………………..………. $ 67.00 / EA =$ Conduit Material:

EA Sewer Cleanout…………………………… $ 134.00 / EA =$
EA Sewer Lateral…………………………… $ 67.00 / EA =$
LF Water Main - Potable…………………….. $ 1.09 / LF =$ Conduit Size:

LF Water Main - Non-Potable……...……….. $ 1.09 / LF =$
EA Fire Hydrant Assembly…………………… $ 66.00 / EA =$
EA Water Service Lateral……………………. $ 26.00 / EA =$
EA Water Shutdown………………………….. $ 67.00 / EA =$
EA Fire Service……………………………… $ 58.00 / EA =$
LF Excavation/Utility Trench………..….……. $ 1.25 / LF =$
SF Street Patch……………………………….. $ 0.67 / SF =$
SF Warranty Fee (Street Cut)……………..… $ / SF =$
$/ = $ Calculated By
$/ = $
SUBTOTAL PERMIT FEE $
PERMIT FEE work complete within specified date from issuance = Inspected by $ 219.00 fee. $219.00
Municipal Utilities & Engineering
PENALTY FEE 25% of total permit fee if issued after commencement of work $ ($250.00 minimum fee)($250.00 minimum fee)
(Effective 06/02/09) TOTAL ENCROACHMENT PERMIT FEE $ Approved By Redlands Regular Meeting of 02-20-24
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APPENDIX F

SAFETY DOCUMENTS
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THE CITY OF REDLANDS

CONTRACTOR SAFETY

PROGRAM
Rev. June 15, 2021
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TABLE OF CONTENTS
I. POLICY ......................................................................................................................3 II. AUTHORITY ..............................................................................................................3 III. SCOPE .....................................................................................................................3 IV. DEFINITIONS ...........................................................................................................3 V. RESPONSIBILITIES ....................................................................................................4 RISK MANAGEMENT... …………………………………………………………………………………………………………4 PROJECT MANAGER (CITY)……………………………………………………………………………………………………..5 INSPECTOR (CITY)………………………………………………………………………………………………………………..5 EMPLOYEES (CITY)……………………………………………………………………………………………………………….5 CONTRACTOR…………………………………………………………………………………………………………………….5 PROJECT SAFETY OFFICIAL……………………………………………………………………………………………………..6 VI. PROGRAM ..............................................................................................................6 SAFETY PREQUALIFICATION QUESTIONNAIRE……………………………………………………………………………..6 APPEAL PROCESS…………………………………………………………………………………………………………………7 CONSTRUCTION PROJECTS (TIER I AND TIER II)…………………………………………………………………………….8 INSPECTIONS……………………………………………………………………………………………………………………..9 TRAINING/DOCUMENTATION………………………………………………………………………………………………...9 NON-COMPLIANCE………………………………………………………………………………………………………………9 CITY PERSONNEL………………………………………………………………………………………………………………….9 VII. RECORDKEEPING………………………………………………………………………………………………….10 VIII. ADDITIONAL REFERENCES ................................................................................... 10 ACKNOWLEDGMENT OF RECEIPT (A)……………………………………………………………………………………….11 SAFETY PREQUALIFICATION QUESTIONNAIRE (B)………………………………………………………………………..12 NOTICE OF NONCOMPLIANCE (C)…………………………………………………………………………………………..13 JOB HAZARD ANALYSIS (D)……………………………………………………………………………………………………14 INCIDENT INVESTIGATION FORM (E)………………………………………………………………………………………..15 Redlands Regular Meeting of 02-20-24
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3 I. Policy

CONTRACTOR SAFETY PROGRAM
The purpose of this Contractor Safety Program (“CSP”) is to ensure, as best as reasonably possible, the protection and safety of all persons and property during construction activities undertaken by private contractors on behalf of the City of Redlands (“C ity”). The City has a comprehensive and structured approach in outsourcing services performed on City facilities by third -party persons and entities (“Contractor(s)”). The first phase of this comprehensive approach includes actively screening Contractors based on safety records, safety performance, and safety compliance. After the qualified Contractor is awarded a contract, the Contractor must then ensure compliance with all local, state, federal and Cal/OSHA regulations applicable to the contracted scope o f work, and requirements set forth within this CSP. The Contractor, its agents , and personnel must adhere to the policies and procedures set forth by this CSP and all applicable laws and regulations.

II. Authority
California Code of Regulations, Title 8, Section 336.10 “Determination of Citable Employer” California Code of Regulations, Title 8
“Greenbook” Standard Specifications for Public Works Construction Redlands Municipal Code
California Building Code
III. Scope
This CSP applies to all Contractors who provide or render construction or improvement services for City- owned property and facilities.

The Contractor services covered under this CSP include, but are not limited to, the following:

A. New construction;
B. Remodeling;
C. Facility maintenance or repair;
D. Equipment installation or maintenance; and
E. Services (i.e. janitorial, fleet operations, landscaping, etc.)

Consultants/ Professional service providers are exempt from having to submit a Safety Prequalification Questionnaire (“SPQ”), prior to the beginning of work, but they are expected to be compliant with industry best practices with regards to maintaining a safe work environment for their employees and others.

IV. Definitions
A. Contract – any written agreement between the City of Redlands and a Contractor, to perform a specified scope of work on City facilities. With respect to this policy, a contract includes, but is not limited to: awarded purchase orders, bids, and/ or project contracts.

B. Construction Work – construction, alteration, and/or repair, including painting and decorating.

C. Contractor – a person or entity (including all personnel) awarded a contract to perform work on City property or facilities.

D. D.A.R.T Rate – Injuries and illnesses severe enough to warrant: Days Away, Restrictions and Transfers. The DART rate is calculated using the following formula: Number of OSHA Recordable injuries and illnesses that resulted in Days Away x 200,000/divided by total hours worked by all employees during the year covered.

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4 E. Designated Work Area – an area where it is necessary to restrict or limit entry or access of nonessential personnel or the public. Examples include work areas involving remediation abatement, demolition, excavation, and overhead lifting.

F. Facilities – any building or property owned by the City of Redlands.

G. Hazard – source or situation with a potential for harm in terms of injury or health, damage to property, damage to workplace environment, or a combination of these.

H. Job Hazard Analysis (“JHA”) – a technique that focuses on job tasks as a way to identify hazards before they occur. It focuses on the relationship between the worker, the task, the tools, and the work environment. The objective is to eliminate the r isk or to utilize control measures to reduce the risk.

I. North American Industry Classification System ( “NAICS”) – is the standard used by Federal statistical agencies in classifying business establishments for the purpose of collecting, analyzing, and publishing statistical data related to the U.S. business economy.

J. Non-compliance – any deviation from standards, practices, processes, procedures, regulations etc. that could either directly or indirectly lead to injury or illness, property damage, damage to the workplace environment, or any combination of these criteria.

K. Notice of non-compliance – form provided to the Contractor by the City alerting the contractor of non-compliance with City specifications, Cal/OSHA regulations, or any other generally accepted safe work practice.

L. Non-compliant hazardous work condition – any hazard that is considered to be non- compliant with State or Federal safety and health regulations, City specifications, or any inconsistency with generally accepted work practices.

M. Personnel – all Contractor employees, contractors, sub-contractors and agents provided access to City property or facilities.

N. Recordable Incident – any injury or illness resulting in death, days away from work, restricted work or transfer to another job, medical treatment beyond first aid, or loss of consciousness per OSHA Section 1904.7(a).

O. Safety Tailgate – informal safety meeting generally conducted at the job site prior to the commencement of a job or work shift.

P. Services – any and all, labor, duties, functions and activities required to be performed by the Contractor under the contract and any subsequent addenda.

V. Responsibilities

RISK MANAGEMENT
A. Update, maintain, and administer this CSP;
B. Maintain centralized records of training, site visit data, written programs, tailgate meetings, permits, and all other necessary contractor related documentation;
C. Provide technical assistance to Engineering personnel; D. Attend Pre-construction meetings and progress meetings as needed; E. Provide assistance on safety inspections as needed;
F. Review safety submittals;
G. Provide guidance on pre-qualification determination; and H. Provide training to affected city personnel with responsibilities under this program.

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5 PROJECT MANAGER (CITY)
The Project Manager has the authority to delegate any or all portions of this CSP to subordinates, but the Project Manager will be held accountable for their compliance. The Project Manager shall contact Risk Management, as necessary, for assistance in relation to this CSP.

A. Ensure safety hazards are addressed in a timely manner; B. Communicate safety concerns during pre-construction meetings and progress meetings; C. Inform impacted employees of construction activities scheduled in their work area; D. Enforce pre-qualification procedures in bidding process; and E. Ensure this CSP is properly executed.

INSPECTOR (CITY)
The City of Redlands construction inspector is not a safety professional and will only provide “Notice of Non- Compliance” for obvious and serious non-compliant conditions.

A. To the best of their abilities, inspect work sites for safety hazards; B. Communicate safety concerns to Contractor;
C. Provide Contractor with “Notice of Non-Compliance” when serious conditions occur or repeat violations; D. Collect documentation needed for construction worksites; E. Submit documentation to Risk Management for recordkeeping; F. Maintain photo documentation of safety hazards;
G. Never enter situations that can harm or endanger himself/ herself; H. Never use personal protective equipment (PPE) or enter situations, which they are not trained for; I. Contact Emergency Medical Services (911) and Risk Management in case of emergency; and J. Attend and communicate safety concerns in progress meetings.

EMPLOYEES (CITY)
A. Immediately notify the Project Manager, inspector, or Risk Management of any safety related concerns at a Contractor job site; and
B. Contact Emergency Medical Services (911) and Risk Management in case of emergency.

CONTRACTOR
Where relevant and applicable, the Contractor’s responsibilities shall include:

A. Compliance with requirements and responsibilities detailed within the Contractor Safety Program; B. Ensure all local regulatory requirements are met and all necessary permits are obtained before conducting work on behalf of the City;
C. Designate a Project Safety Official by name who shall be available at all times to abate safety hazards; D. Ensure all personnel have the appropriate qualifications and training to perform the contracted work (Copies of current training documentation and certifications must be on file with the City); E. Inform City Project Manager or inspector of any job site safety hazards or concerns; F. Inform City Project Manager if any suspected asbestos-containing material is located; G. Conduct and submit Job Hazard Analysis (JHA) before work and as required by change of tasks; H. Conduct and submit Safety Tailgates on a bi-weekly basis; I. Provide all required PPE necessary to conduct work safely and in accordance with required local regulations;
J. The safety of all individuals who enter work site;
K. Spill cleanup;
L. Immediately report any incidents, accidents, near misses, unsafe conditions, or unsafe acts involving any jobsite personnel;
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6 M. Arrange for the proper storage and removal of waste generated prior to the completion of job, and provide confirmation that the materials have been removed or disposed of in a manner compliant with all applicable environmental regulations;
N. Removing all equipment used during work activities and ensuring proper housekeeping of designated work area at the end of each workday and upon completion of the job; O. Contact Emergency Services (911) and Project Manager in the event of an emergency; and P. For the actions of their subcontractors, as they may pertain to this CSP, including their adherence to its contents and review of this document.

PROJECT SAFETY OFFICIAL (CONTRACTOR)
A. Shall be at the work site at all times;
B. Must be thoroughly familiar with the Contractor’s Injury and Illness Prevention Program (IIPP) and Code of Safe Practices;
C. Shall be available at all times to abate any potential safety hazards; and D. Shall have the authority and responsibility to shut down an unsafe operation, if necessary.

VI. Program

SAFETY PREQUALIFICATION PROCESS
A. The safety prequalification process is intended to:
• Provide the City with knowledge of past and current safety performance of Contractors working on City construction projects;
• Improve Contractor compliance with City safety rules, including safe work practices required by applicable regulations and laws; and
• Improve safety during Contractor activities.

B. A copy of the SPQ shall be provided to each person or entity bidding on a project, as part of the bidding process.

C. The completed questionnaire shall be returned and reviewed prior to awarding contract work, with supporting information provided as indicated by responses on questionnaire.

D. The SPQ shall be submitted to: 35 Cajon St., Suite 4 Redlands Ca, 92373
Attention: Project Name-Contractor Name-SPQ
E. The following criteria and information relating to the Contractor will be reviewed prior to awarding contract:
• Contractor License;
• Incident Rates;
• OSHA Citations;
• Safety Policies;
• Safety Programs and Procedures;
• Compliance History on City Projects; and
• Certification Statement.

F. Contractor must qualify in each section to be approved for award of a contract.

G. If a Contractor fails to pass prequalification procedure, the City has the right to disqualify the Contractor’s proposal.

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7 H. All costs associated with compliance with City of Redlands prequalification requirements shall be at the sole expense of the Contractor.

I. If a Contractor provides information that is later determined to be false, or improperly withholds information, the Contractor will be immediately disqualified.

J. Any questions or information relating to filing this questionnaire may be answered by reaching:
• Engineering: (909) 798-7698; or
• Risk Management: (909) 798-7514

DISQUALIFICATION APPEAL PROCESS
This provision is established pursuant to Public Contract Code section 20101(d) which requires every public agency that requires prospective bidders to prequalify pursuant to the law to establish “a process that will allow prospective bidders to dispute their proposed prequalification rating prior to selection of an alternate bidder.” If the City intends to disqualify a bidder based upon the bidder’s safety record, the City will notify the bidder in writing and provide the bidder with any supporting evidence that has been received from others or adduced as a result of an investigation by the City. The notice of intention shall be sent by certified mail with return receipt requested or by overnight mail via a delivery service that provides online tracking which identifies the date of the prospective bidder’s receipt of the notice, and shall include notice that the bidder has the right to, and may request a hearing to rebut any evidence used as a basis for disqualification and to present evidence to the City as to why the prospective bidder should be found qualified. Requests for a hearing must be made by written request to the City within ten calendar days of the date of the prospective bidder’s receipt of the City’s notice of intention. If the bidder does not request a hearing within the time allowed, the City’s determination shall stand unchallenged and become final.

Within seven calendar days of receiving the bidder’s request for a hearing, the City shall notify the bidder in writing of the date, time and place of the hearing. The hearing shall be held no sooner than ten (10) calendar days and no later than fifteen (15) calendar days after the notice is given. The notice shall inform the bidder of its right to present testimony and documents in support of its position.

The hearing shall be conducted before the Redlands City Manager, which may be continued from time to time as reasonably determined by the City Manager, but shall not exceed forty five (45) days. At the conclusion of the hearing, and after considering all testimony and documentation presented, the City Manager shall issue a written decision no later than five calendar days following the hearing. The City Manager’s decision shall be final and is not subject to further appeal to the City.

The bidder shall not be entitled to bid on any contracts with the City until it has met the safety pre -qualification standards. If the City Manager approves an appeal, the contractor will have been deemed to meet the qualification standards and it will be valid for one year. The bidder shall have the right to withdraw its application for prequalification or its appeal at any time before the City Manager’s decision becomes final. Such withdrawal will not preclude the bidder from re-applying for prequalification.

CONSTRUCTION PROJECTS
A. After a contract is awarded, the Contractor shall maintain, throughout the duration of the project, safety measures as necessary to protect the public and workers within, or in the vicinity of, the designated work zone. This includes an evaluation of the work to be performed and the hazards likely to be encountered.

Contractors are expected to follow, at a minimum, all pertinent laws, rules and regulations for the location in which they will be working. Where applicable, Contractor Safety Programs will meet or exceed City programs/ procedures and are subject to review and approval by the City prior to contract execution.

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B. Job Hazard Analysis (“JHA”)

1. Prior to a notice to proceed a JHA must be completed utilizing the City’s form, or equivalent, to assess the hazards present in the designated work area. Any information requested on the City’s form, but not stated on the equivalent form utilized, shall be provided separately with the original submission.

2. All members of the construction unit must sign the JHA to acknowledge hazard abatement procedures.

3. JHA must be kept at job site accessible to all impacted personnel.

4. Failure to follow JHA procedures may lead to termination of the contract.

C. Personal Protective Equipment (“PPE”)

1. All required PPE must be worn at all times during work activities.

2. All mandatory PPE must be highlighted in the JHA.

3. PPE shall be provided by the Contractor.

4. Failure to follow PPE guidelines may lead to termination of the contract.

D. Safety Tailgates

1. Safety Tailgate Meetings must be held on a biweekly basis for all construction projects.

2. The first meeting shall take place on Day 1, Week 1 and every other week thereafter.

3. Tailgates shall be signed by all personnel and submitted to Construction Inspector for recordkeeping.

4. Tailgate topics should be specific to the scope of work of the project.

E. Injury Reporting

1. Contractors shall immediately report injuries or accidents to the Project Manager (regardless of severity). Additionally, contractors are responsible for and must also conduct accident investigations of any injuries that occur on site and provide results to the Project Manager.

2. Use the City Incident Investigation Form (Attachment E), or equivalent, to meet this requirement.

F. Spill Prevention

1. The Contractor is responsible for any spill within the confines of the project and those outside of the construction limits caused by the Contractor’s defective equipment, containers, or personnel.

2. Secondary spill containment systems shall be used to prevent contamination of the environment.

G. Construction in Occupied Buildings

1. When building occupants are present during construction projects additional safeguards must be implemented to eliminate exposures and complaints. Dust/ particulates from demolition, sanding and other construction activities must be controlled by adequate ventilation, or containment and negative air ventilation systems based upon the specific type of activity and particle. Similar controls must be utilized for odorous activities including, but not limited to, carpet adhesive, painting, welding, and coatings.

2. The Contractor shall ensure that the HVAC system is protected in order to prevent contamination.

If an HVAC system is unprotected and contaminated by any construction/demolition materials, the Contractor shall be held responsible for the cost of cleaning the system and any subsequent repairs therein.

3. Negative air ventilation systems shall have appropriate filtration and be exhausted outside of the building.

INSPECTIONS
A. Follow up inspections will be executed to enforce compliance with safety and health requirements.

B. Follow up inspections will be conducted as part of routine site inspections by construction inspector and Risk Management employees.

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C. The SPQ aims to provide the City with knowledge of Contractor safety history and safety practices. This minimizes the need for increased frequency of inspections. In addition, the City will take the following guidelines into consideration when determining frequency of inspections.

1. Scale of project;

2. The frequency with which the number and types of hazards change as the work progresses;

3. More frequent inspections will be implemented in the beginning of the project; and

4. When the Contractor has never worked for the City.

TRAINING/DOCUMENTATION
A. Contractor will ensure that all personnel are properly trained for the scope of work they are assigned, as well as the equipment they will be utilizing.

B. Documentation shall be on file with the City prior to project start.

C. Personnel missing training documentation shall not be permitted to work on awarded City projects.

D. Training requirements are mandated by Federal and State Regulations. This may include, but is not limited, to the programs listed in the SPQ.

NON-COMPLIANCE
A. Contractor compliance issues shall be documented on the “Notice of Non -Compliance” form. A copy of this form shall be provided to Contractor for completion.

B. Upon receipt of the completed “Notice of Non -Compliance” form, the Project Manager and Risk Management will evaluate, based on the incident, and identify, as appropriate, any additional corrective and/or preventive actions for completion.

C. If immediate correction is not feasible, the project will be temporarily stopped until the issue is adequately resolved.

D. City staff with authority to stop work are:

1. Construction Inspector;

2. City Project Manager;

3. City Manager; and

4. Risk Management staff.

E. Any violation or deviation from safety rules, procedures, or regulations, based on evaluation, may be subject to any and all disciplinary actions listed as follows:

1. Verbal warning

2. Written warning-Notice of Non-Compliance (work may not continue until approved corrections are implemented);

3. Dismissal of non-complying personnel; and/or

4. Termination of Contract.

The City of Redlands maintains the right to terminate any contract for the violation of safety issues without liability to the City.

CITY PERSONNEL
A. All affected City employees will be informed in advance of any construction related work or other contract work which has the potential for impacting their workplace. Notifications will be made to all affected employees via e-mail or written memo by the Project Manager or designee. Notifications must include the following information:

1. Start and end dates of the work to be completed;

2. Work areas to be affected;
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3. Description of work to be completed;

4. Name and phone number of Project Manager;

5. Name and phone number of Construction Inspector; and

6. Name and phone number of Risk Management.

B. Employees should be instructed to notify Project Manager regarding logistical issues or other concerns.

Safety and Health concerns should be directed to either the Project Manager, Inspector, or Safety Specialist.

VII. Recordkeeping
The City’s Human Resources / Risk Management Department will maintain all records prepared in association with this CSP, with copies also place on file with the office of the City Clerk.

VIII. Additional References
https://www.dir.ca.gov/title8/336_10.html

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11 Cit
y of Redlands
Acknowledgment of Receipt Statement
I acknowledge by signing this document, that I have received and reviewed the City of Redlands’ Contractor Safety Program and understand that it contains important information on the City’s policies and procedures regarding employee safety as it pertains to Contractor activities. Furthermore, I acknowledge that failure to comply with any of these procedures may lead to termination of the contract with the City.

____________________________ ______________________________ Contractor Signature Contractor Title:
_
_____________________________________ ________________________________________ Contractor Name (Print) Date Signed
If y
ou have any questions regarding this document, please contact the Risk Management Division at (909) 798-7514.

Attachment A
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12 CITY OF REDLANDS

SAFETY PREQUALIFICATION QUESTIONNAIRE

SECTION 1 – GENERAL INFORMATION

Company Name:

Contractor License #:

Expiration Date:

Address:

City: State: Zip Code:

Name of Person Submitting Application:

Title: Telephone #:

Email Address:

Identify the highest ranking Safety/Health Professional in your Company:

Name:

Title: Telephone #:

Omitting or reporting false information on this questionnaire may result in disqualification of bid.

The City of Redlands reserves the right to conduct random or for-cause audits of information stated in this questionnaire. If deemed necessary, additional documentation may be requested by the City to verify responses on this questionnaire.

Attachment B
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13 SECTION 2 – INCIDENT RATES & WORKER’S COMPENSATION INFORMATION

INCIDENT RATES
Provide your actual injury and illness data below:

Provide the NAICS Code Number that best represents
your Firm:_____________________________
Provide any additional numbers here:
______________________________________

(Provide three full years of data) Last Calendar

2 Years Ago 3 Years Ago

Number of hours worked by all employees:

Total Recordable Incident Rate*:

D.A.R.T. Rate*:

Total Number of Fatalities:

Incident Rate = [(Total Recordable Cases X 200,000 hours)/ Number of hours worked by all employees]

D.A.R.T. Rate = [(Total Number of entries for Days Away, Restricted and Job Transfer X 200,000 hours)/ Number of hours worked by all employees]

If your latest incident rates and D.A.R.T. rates are greater than 100% of the industry average for all your NAICS code Numbers Listed, your bid may be disqualified.

The industry average can be found at www.bls.gov

WORKERS’ COMPENSATION INFORMATION

1. Provide your Workers’ Compensation Experience Modification Rate (EMR) Data:

Policy Year

EMR
* If your current EMR is greater than 1.25, initialing here certifies that you will provide a competent, full- time person or representative responsible for safety for all City projects:____________
Current EMR*

* lnitialing here certifies that your firm does not have an EMR:___________ (Submit a copy of your firm's Loss Run Reports for the last three years if your firm does not have an EMR.)
1 Year Ago:

2 Years Ago:

Name of your firm’s Workers’ Compensation carrier:
3 Years Ago:

Phone Number of Workers’ Compensation carrier

2. Is your firm self-insured for Workers' Compensation claims? Yes  No  (If yes, please attach a copy of the latest Annual Report to the State of California Department of Industrial Relations and/or State of California Certificate of Self-Insurance.)

SECTION 3– CITATION HISTORY

1. Has your firm received any regulatory citations in the last three years? Yes  No  If yes, please answer the question below.

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14 2. Were any of the confirmed (Closed) citations classified as Serious, Willful, Repeat, or Failure to abate?
Yes  No 

3. If yes, please explain:

4. Have you abated all of the citations issued to you in the last three years Yes  No  If no, please explain abatement action plan:

SECTION 4 – SAFETY POLICIES
Questions (Please check YES or NO) YES NO*

1. Does your company provide and adhere to a written Illness Prevention Program (IIPP) (CCR Title 8 §3203(a))? If yes, a copy of the program will be required on-hand at the job site throughout the duration of the contract. Please attach a copy to your bid proposal.  

2. Does your company provide and conduct Tailgate Meetings, or equivalent with employees at least every 10 working days. (CCR Title 8 §1509(e))  

3. Does your company have a policy for disciplinary action for unsafe behavior ensuring employee compliance with safe and healthy work practices? (CCR Title 8 §3203(a)(2))  

4. Does your company provide and abide by a written Code of Safe Practices that relates to your firm’s operations. (CCR Title 8 §1509(b)) If yes, a copy of the Code of Safe Practices will be required on -hand at the job site throughout the duration of the contract. Please attach a copy with your bid proposal.  

5. Does your company perform JHAs? (CCR Title 8 §1511(b)  

6. Does your company provide training and retraining programs for ensuring employee compliance with safe and healthy work practices? (CCR Title 8 §3203 (a)(2), (a)(7)  

7. Does your company provide training and retraining programs for ensuring employee compliance   *Please provide reason(s) for NO answer in the box below or on a separate sheet of paper.

Failure to provide the above-referenced documents will result in the contractor’s bid being disqualified.

SECTION 5 – SAFETY PROGRAMS AND PROCEDURES

PLEASE ANSWER ALL QUESTIONS BY CHECKING YES OR NO, AND ATTACHING APPROPRIATE DOCUMENTS THAT MAY APPLY OR AS REQUESTED.

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15 YES NO

1. Is Confined Space work anticipated in the scope of the work awarded? (If no, please proceed to Question 2)  
If yes, please attach the following: Attached?
Copy of written Confined Space Entry Procedure
 
List of personnel authorized on jobsite to work in confined space(s)  
List of personnel authorized on jobsite to serve as Rescue Team  
Verification of personnel training (copies of certs, cards, etc.)  

2. Is work requiring Lockout/Tagout protocols anticipated in the scope of the work awarded? (If no, please proceed to Question 3)  
If yes, please attach the following: Attached?
Copy of written Lockout/Tagout (LOTO) Procedure
 
List of personnel authorized on jobsite to perform LOTO  
Verification of personnel training (copies of certs, cards, etc.)  

3. Is work requiring a personal lift anticipated in the scope of the work awarded? (If no, please proceed to Question 4)  
If yes, please attach the following: Attached?
List of personnel authorized on jobsite to use lifts
 
Verification of personnel training (copies of certs, cards, etc.)  

4. Is work requiring a forklift anticipated in the scope of the work awarded? (If no, please proceed to Question 5)  
If yes, please attach the following: Attached?
List of personnel authorized on jobsite to use a forklift  
Verification of personnel training (copies of certs, cards, etc.)  

5. Is work requiring a crane anticipated in the scope of the work awarded? (If no, please proceed to Question 6)  
If yes, please attach the following: Attached?
Copy of written Crane Program
 
Copy of all expected Crane operators’ Certifications
 
List of personnel designated as Competent under Crane program  
Verification of personnel training (copies of certs, cards, etc.)  
NOTE: If awarded bid, more documentation may be required

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16 6. Is Hot Work (as defined by OSHA) anticipated in the scope of the work awarded? (If no, please proceed to Question 7)  
If yes, please attach the following: Attached?
Copy of written Hot Work Procedure
 
List of personnel authorized on jobsite to perform Hot Work  
Verification of personnel training (copies of certs, cards, etc.)  

7. Is Trenching/ Excavation work anticipated in the scope of the work awarded? (If no, proceed to Question 8)  
Is a plan in place for the disposal of all material that cannot be returned to the trench/ excavation?  
Are appropriate materials for barricading or securing work area at jobsite?  
Has a permit from the Department of Industrial Relations for excavations deeper than 5 feet been obtained?  
If yes, please attach the following: Attached?
Copy of written Trenching/ Excavation Procedure
 
Copy of Permit if trench is to exceed depth of 5 feet
 
List of personnel designated as Competent under Trenching/ Excavation Program  
Verification of personnel training (copies of certs, cards, etc.)  
NOTE: If awarded bid, more documentation may be required

8. Is electrical work anticipated in the scope of the work awarded? (If no, proceed to Question 9)  
If yes, please attach the following: Attached?
Copy of written Electrical Safety Program
 
List of personnel designated as Competent under Electrical Safety Program  
Verification of personnel training (copies of certs, cards, etc.)  

9. Is work that may have an arc flash potential anticipated in the scope of the work awarded? (If no, proceed to Question 10)  
Are all materials required to safely perform arc flash present?  
If yes, please attach the following: Attached?
Copy of Arc Flash Procedure
 
List of personnel designated as Competent under Arc Flash Program  
Verification of personnel training (copies of certs, cards, etc.)  

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17 10. Is work involving chemicals anticipated in the scope of the work awarded? (If no, proceed to Question 11)?  
If yes, please attach the following: Attached?
Copy of written Hearing Conservation Program
 
List of personnel working in high noise areas
 
Verification of personnel training (copies of certs, cards, etc.)  

11. Is work involving chemicals anticipated in the scope of the work awarded? (If no, proceed to Question 12)?  
* Copies of SDS for Chemicals used must be kept at jobsite Please attach the following: Attached?
Copy of written Hazard Communication Program
 
List of personnel performing work with chemicals
 
Verification of personnel training (copies of certs, cards, etc.)  
List trade names of all hazardous materials which you will be using on site:

12. Is work on or adjacent to public roadways anticipated in the scope of the work awarded. (If no, proceed to Question 13)

 
Do you have the appropriate provisions (signs, devices, barricades/)  
Please attach the following: Attached?
Please provide a list of personnel working in traffic areas.  
Verification of personnel training (copies of certs, cards, etc.)  
NOTE: If awarded bid, more documentation may be required

13. Is it anticipated in the scope of the work awarded that exposure to asbestos is possible? (If no, proceed to Question 14)  
Please attach the following: Attached?
Copy of written procedure(s)
 
List of personnel working with potential exposure to asbestos  
Verification of personnel training (copies of certs, cards, etc.)  
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18 14. Is it anticipated in the scope of the work awarded that exposure to silica is possible? (i.e. sandblasting, concrete demolition, concrete saw cutting, surface grinding, etc.) (If no, proceed to Question 15)
 
Please attach the following: Attached?
Copy of Silica Control Plan
 
List of personnel working with potential exposure to silica  
Verification of personnel training (copies of certs, cards, etc.)  

15. Is work at heights anticipated in the scope of the work awarded? (If no, proceed to Question 16)  
Please attach the following: Attached?
Copy of written Fall Protection Program
 
List of personnel designated as Competent under Fall Protection Program  
Verification of personnel training (copies of certs, cards, etc.)  

16. Is work requiring the use of respirators anticipated in the scope of the work awarded? (If no, proceed to Question 17)  
Please attach the following: Attached?
Copy of written Respiratory Protection Program
 
List of personnel using respirators
 
Verification of personnel training (copies of certs, cards, etc.)  

17. If the scope of work to be performed is not adequately represented by questions (1-16), please list any additional Health & Safety concerns below.

SECTION 6 – COMPLIANCE HISTORY ON CITY PROJECTS
In addition to the previous sections, Contractors that have previously been awarded work by the City, will be equally evaluated on their compliance history in relation to City projects.

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19 SECTION 7 – CERTIFICATION STATEMENT

I Certify under penalty of perjury that:

a. the information contained herein is true and correct to the best of my knowledge, and

b. no attempt has been made to give false or misleading information or to withhold any information.

Signature of Authorized Representative:

Title of Authorized Representative

Printed Name of Authorized Representative

Date Signed:

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20 NOTICE OF NON-COMPLIANCE
Project:

Contractor:

Notice of Non-Compliance was issued to Contractor’s representative, , Name
on at .

The following unsafe behaviors were observed at the Contractor’s job site:

If the unsafe condition is not immediately corrected, the City of Redlands may take disciplinary action in accordance with the Contractor Safety Program guidelines.

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

To be completed by Contractor

Corrective action plan to abate hazards:

Unsafe Condition Resolved: Date: Time:

Remarks:

Attachment C
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21 Job Hazard Analysis

Signatures of Employees On-Site this JHA is applicable to:

Project:

Company: Project Safety Official: Project Manager (City):

Scope of Work: Location: Date:

Tasks Potential Safety
Risks/Hazards
Safety
Controls/Mitigat

Required PPE
Hard Hat
Safety Vest
Safety Glasses/Goggles
Safety Boots
Respirator
Safety Gloves
Face Shield
Fall Protection
Other:

Employee Signature: Print Name: Date:

Attachment D
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22 INCIDENT INVESTIGATION FORM

Date of Incident: Time of Incident: Date Reported:

Lead Investigator: Contact Information:

Contractor: Employee Name:

Witness 1 Name: Telephone:

Witness 2 Name: Telephone:

Incident Site/ Location
Incident Summary:

Near Miss Yes No Incident Severity: Minor Significant Major Critical Root Cause(s):

Corrective Actions:

Attachment E
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City Council Meeting K. 2.

DATE: 02/20/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of the Professional Services Agreement and Sole Source Request for Landfill Gas Engineering Inc. for on-call engineering and support services for the wastewater treatment plant with an initial one (1) year term value not-to-exceed $215,000 with options to extend for two (2) additional years for a total amount not-to-exceed $645,000, and determine that this action is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris) MOTION(S):

If City Council determines the staff recommendation is appropriate, the following motions are provided:

I move that City Council determine approval of a Professional Services Agreement with Landfill Gas Engineering Inc. is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and

1. I move that City Council approve a Professional Services Agreement and Sole Source Request with Landfill Gas Engineering Inc. for on-call engineering and support services for the wastewater treatment plant with an initial one (1) year term value not-to-exceed $215,000 with options to extend for two (2) additional years.

2. RECOMMENDATION:

Staff recommends City Council determine that approval of a Professional Services Agreement with Landfill Gas Engineering Inc. is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act and approve a Professional Services Agreement with Landfill Gas Engineering Inc. for on-call engineering and support services for the wastewater treatment plant with an Redlands Regular Meeting of 02-20-24
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initial one (1) year term value not-to-exceed $215,000 with options to extend for two (2) additional years for a total not-to-exceed $645,000.

DISCUSSION:

The Wastewater Treatment Plant (WWTP) and City landfill use a combined flare to burn gases generated from both operations. Operation of this flare is permitted and strictly regulated by the South Coast Air Quality Management District (SCAQMD). After many years of providing flare consulting support services for the WWTP, LFG is very familiar with the specific temperatures, flow, pressures, gas composition, and heating values required to operate the flare in accordance with SCAQMD requirements.

Recently, LFG provided emergency support to the WWTP staff when the flare began malfunctioning frequently due to system temperature fluctuations. LFG quickly assessed the issue, determined that the Programmable Logic Controller (PLC) needed to be replaced, and supported the WWTP staff during this replacement. This resolved the issue, and the flare has worked well since.

Improvements to the combined flare will soon be engineered, permitted, and constructed and support from LFG is necessary to ensure the flare continues to function efficiently. Given LFG's unique knowledge, experience, and proven capability in addressing emergency situations, as well as their integral role in the upcoming improvements, a Sole Source procurement request is deemed appropriate. Time constraints underscore the imperative for prompt decision-making in selecting LFG, known for their rapid response time in critical situations driven by regulations.

Approval of the Professional Services Agreement with LFG is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act since the proposed action does not have the potential to cause any significant environmental impact.

ALTERNATIVES:

City Council may deny the staff recommendation and provide alternate direction.

STRATEGIC PLAN:

Strategic Priority B, Strategic Objective 1- Water/Wastewater/Solid Waste; Complete California Landfill flare upgrade project to ensure facility compliance.

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SUBMITTED BY:

John R. Harris, Municipal Utilities and Engineering Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:

Fernando Mata, Wastwater Utility Manager
Fiscal Impact
Fiscal Year: FY 23/24
Revenue Generating: No
Appropriation Required Y/N: No
Amount: $215,000
Budgeted Y/N: Yes
Account No.: 521900
Discussion:

Sufficient funding remains in the FY 23/24 Wastewater Service budget for this expenditure. Future Agreement extensions will be based on approved fiscal year budget appropriations.

Attachments
Sole Source Request
Agreement
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AGREEMENT TO PERFORM PROFESSIONAL SERVICES

This agreement for the provision of On-Call Engineering and Support Services for the Wastewater Treatment Plant (“Agreement”) is made and entered in this 20th day of February, 2024 (“Effective Date”), by and between the City of Redlands, a mun icipal corporation (“Ci ty”) and Landfill Gas Engineering Inc., a California corporation. (“Consultant”). City and Consultant are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Consultant agree as follows:

ARTICLE 1 – ENGAGEMENT OF CONSULTANT

1.1 City hereby engages Consultant to provide On-Call Engineering and Support Services for the Wastewater Treatment Plant services for City (the “Services”).

1.2 The Services shall be performed by Consultant in a professional manner, and Cons ultant represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency pre sently maintained by other practicing professional consultants in the industry providing like and similar types of Services.

ARTICLE 2 – SERVICES OF CONSULTANT

2.1 The Services that Consultant shall perform are more particularly described in Exhibit “A,” titled “Scope of Servi ces,” which is attached hereto and incorporated herein by this reference.

2.2 Consultant shall com ply with applicable federal, state , and local laws and regulati ons in the performance of this A greement including, but not limited to , any app licable State prevailing wage laws.

ARTICLE 3 – RESPONSIBILITIES OF CITY

3.1 City designates John R. Harris , Municipal Utilities and En gineering Director, as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret, and define City’s policies and decisions with respect to performance of the Services.

ARTICLE 4 – PERFORMANCE OF SERVICES

4.1 The term of this Agreement shall be for a period of one (1) year from the Effective Date of this Agreement (the “Initial Term”). The City shall have the option to extend the Initial Term of this Agreement by two (2) additional one-year terms (each, an “Extended Term”), on the same terms and conditions, by providing written notice to Consultant at least thirty (30) days prior to the expiration of the Initial Term or any Extended Term.

4.2 If Consultant’s Services include deliverable electronic visual presentation materials, such materials shall be delivered in a form, an d made available to Cit y, consistent with City Redlands Regular Meeting of 02-20-24
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ARTICLE 5 – PAYMENTS TO CONSULTANT

5.1 The compensation for Consultant’s performance of the Services shall not exceed the amount of two hundred fifteen thousand dollars ($215,000) for the Services provided during the Initial Term. Should this Agreement be extended, the compensation for Consultant’s performance for the Services shall not exceed the amount of two hundred fifteen thousand dollars ($215,000) for the first Extended Term; and two hundred fifteen thousand dollars ($215,000) for the second Extended Term, bringing the total possible amount of compensation to a not -to-exceed amount of six hundred forty -five thousand ($645,000). For the Initial Term and each Extended Term, City shall pay Consultant on a time and materials basis up to the not to not-to-exceed amount in accordance with the rates specified in Exhibit “B,” titled “Rate Schedule,” which is attached hereto and incorporated herein by this reference.

5.2 Consultant shall submit monthly invoices to City describing the Services performed during the preceding month. Consultant’s invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent and by whom, and a descri ption of reimbursable expenses related to the Services. City shall pay Consultant no later than thirty (30) days after receipt and approval by City of Consultant’s invoice.

5.3 Any n otice or other communication required, or w hich may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF) , if confirmed with a copy sent contemporaneously by fir st class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in a ccordance with this section:

CITY: CONSULTANT:

City Clerk Salar Aliassar, CEO
City of Redlands Landfill Gas Engineering Inc.
35 Cajon Street 5511 Mirage St.

P.O. Box 3005 (mailing) Yorba Linda, CA 92886
Redlands, CA 92373 [email protected]
[email protected] Phone: (657) 767-4352
Phone: (909) 798-7531

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3 I:\cmo\Agreements\Landfill Gas Engineering Inc. Agreement FY23-0029.docx-ms ARTICLE 6 – INSURANCE AND INDEMNIFICATION

6.1 The following insurance coverage required by this Agreement shall be maintained by Consultant for the duration of its performance of the Services. Consultant shall not perform any Services unless and until the required insurance listed below is obtained by Consultant.

Consultant shall provide City with certificates of insurance and endor sements evidencing such insurance prior to commencement of the Services. Insurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City.

A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier accept able to City, or certification to City that Consultant is self-insured or exempt from the workers’ compensation laws of the State of Californi a. Consultant shall execute and provide City with Exhibit “ C,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.

B. Comprehensive General L iability insura nce with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate , for public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.

C. Consultant shall secure and maintain professional liability insurance throughout the term of this Agreement in the amount of One Million Dollars ($1,000,000) per claim made.

D. Business Auto L iability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Consultant owned vehicles used in connection with Consultant’s provision of the Services, hired and non-owned vehicles, and employee non -ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non -contributing to any insurance or self - insurance maintained by City.

E. Consultant is expressly prohibited from assigning or subcontracting any of the Services without the prior written consent of City. In the event of mutual agreement by the Parties to ass ign or subcontract a portion of the Services, Consu ltant shall a dd such assignee or subcontractor as an additional insure d to the insurance policies req uired hereby and provide City with the insurance endorsements prior to any Services being performed by the assignee or subcontractor.

6.2 Consultant shall defend, indemnify, and hold harmless City and its elect ed and appointed officials, employees, and agents from and against any and all claims, losses or liability, including attorneys’ fees, arising from injury or death to persons or damage to property Redlands Regular Meeting of 02-20-24
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ARTICLE 7 – CONFLICTS OF INTEREST

7.1 Consultant covenants and represents that it does not have any investment or interest in any real property that may be the s ubject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by the performance of Consultant’s Services. Consultant further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.

7.2 Consultant agrees it is not a de signated employee within the meaning of the Political Reform Act because Consultant:

A. Does not make a governmental decision whether to:

(i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke a ny City permit, license, application, certification, approval, order or similar authorization or entitlement; (iii) authorize City to enter into, modify or renew a contract; (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof.

B. Does not serve in a staff capacity with City and in that cap acity, partic ipate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City’s Conflict of Interest Code under Government Code section 87302.

7.3 In the event City determines that Consultant must disclose its financial interests, Consultant shall complete and file a Fair Political Practices Commission Form 700, State ment of Economic Interests , with the City Clerk’s office purs uant to the w ritten instructions provided by the City Clerk.

ARTICLE 8 – GENERAL CONSIDERATIONS

8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys’ fees, incl uding fees for the use of in - house counsel by a Party.

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8.2 Consultant shall not assign any of the Services, except with the prior written approval of City and in s trict compliance wi th the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, result in City’s immediate termination of this Agreement.

8.3 Consultant is for all purposes under this Agreement an independent contractor and shall perform the Services as an i ndependent contractor. Neither City nor any its agents shall have control over the conduct of Consultant or Consultant’s employees, except as herein set forth. Consul tant shall su pply all necessary tools and instrumentalities required to perform the Services. Assigned personnel employed by Consultant are for its account only, and in no event shall Consultant or person nel retained by it be deem ed to have been employed by City or engaged by City for the account of, or on b ehalf of City. Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Consultant have any authority, express or implied, to bind City to any obligation.

8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less than five (5) days prior written notice to Consultant of City’s intent to termin ate. If this Agreement is terminated by City, an adjustment to Consultant’s compensation shall be made, but (1) no amount shall be allowed for anticip ated profit or unperformed S ervices, and (2) any payment due Consultant at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Consultant. Upon receipt of a termination notice, Consultant shall immediately discontinue its provision of the Services and, within five (5) days of the date of the term ination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related data, design calculations, drawings, specifications, reports, estimates, summaries and such other information a nd materials as may have been accumulated by Consultant in performing the Services. Consultant shall be compensated on a pro-rata basis for Services completed up to the date of termination.

8.5 Consultant shall maintain books, ledgers, invoices, accounts and other rec ords and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant pursuant to this Agreement. Such books shall be availa ble at re asonable times for examination by City at the office of Consultant.

8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by thi s Agreement. Except as otherwise prov ided for herein, an y amendment to this Agreement shall be in writing, approved by City and signed by City and Consultant.

8.7 This Agreement shall be governed by and con strued in acc ordance with the laws of the State of California, without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in connection with thi s Agreement shall be tried and Redlands Regular Meeting of 02-20-24
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8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs o r section s contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.

IN WITNESS WHEREOF, duly authorized representatives of City and Consultant have signed in confirmation of this Agreement.

CITY OF REDLANDS LANDFILL GAS ENGINEERING INC.

By: ___________________________ By: _________________________ Eddie Tejeda, Mayor Salar Aliassar, CEO

ATTEST:

___________________________
Jeanne Donaldson, City Clerk

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7 I:\cmo\Agreements\Landfill Gas Engineering Inc. Agreement FY23-0029.docx-ms EXHIBIT "A"

SCOPE OF SERVICES

MONTHLY ROUTINE

Monthly Operational Trend Analysis and Reporting
The WWTF's operational status depends on various factors, including weather, pressure, and equipment operations. Recent City improvements, such as a treatment skid, aim to prioritize using raw digester gas for boilers to save on natural gas costs. Monthly data reviews by LFG Eng help establish ideal baselines, identify issues, and fine-tune the system, contributing to cost savings and efficient operations.

AS NEEDED NON-ROUTINE

On-Call Engineering and Field Support
The LFG Eng team is available 24 hours a day, 7 days a week to respond to any call out or support issues. Our team of engineers and field staff will be able to provide on-call engineering and troubleshooting support for all aspects of the WWTF operations. This includes, but is not limited to, the following items:
• Flare troubleshooting (blowers, thermocouple, UV Scanners, flame arrestor, safety shutdown valves)
• Programmable Logic Control (PLC) modifications (update to existing logic or additions of new parameters)
• Actuator Valve operations (controlling flow of DG to Flare) • Treatment Skid operations (treatment vessels, blower, meters, and valve) • Pressure Relief Systems for the Digesters
• Sensor / Instrumentation troubleshooting (Flow meters, pressure, or temperature transmitters, etc.)
• Permitting and Compliance (interface with regulatory agencies, completion of any necessary forms or reporting)
Projects
• Flare VFD Upgrade
o Move existing equipment to new bucket. Install new VFD for 2nd blower to have true back up.
• Sensaphone Installation
o Enable phone and text call outs and confirmations from combined flare alarms. • New Flare Design Assistance
o As needed engineering support for the new flare design or permitting. • Finalize Design Set for Low Spot / Bypass project
o Update and finalize tie-in location/sump details
• Quality Control Framework for New Flare & Condensate Management System o Set clear quality standards for the new flare and condensate management system. o Conduct thorough reviews of design documentation to identify and address issues. • Supervisory Control and Data Acquisition (SCADA)
o Assess current SCADA system functionality and limitations.

EXHIBIT "B"
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LFG Engineering Inc.
2023-2024 Rate Schedule

Technical Director ........................................... $183/Hr.

Project Manager ..................................................... $160/Hr.

Mechanical/Process Engineer ............................... $145/Hr.

Electrical /Control Engineer ................................ $145/Hr.

Project Engineer ..................................................... $130/Hr.

Drafter (AutoCAD and ArcGIS) .......................... $120/Hr.

Field Technician .................................................... $110/Hr.

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9 I:\cmo\Agreements\Landfill Gas Engineering Inc. Agreement FY23-0029.docx-ms EXHIBIT "C"

WORKERS’ COMPENSATION INSURANCE CERTIFICATION

Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:

(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to self-insure, either as an individual employer , or as one emp loyer in a group of employers, which may be given upon furni shing proof satisfactory to the Director of Industrial R elations of ability to self -insure and to pay any compensation that may become due to his or her employees.

CHECK ONE

_____I am aware of the provi sions of Section 3 700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions b efore commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).

_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not emp loy any p erson in any manne r such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City wi th a certificate of consent to self -insure, or a ce rtification of workers’ compensation insurance.

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

Landfill Gas Engineering Inc.

By: Date: ___________________
Salar Aliassar, CEO

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City Council Meeting K. 3.

DATE: 02/20/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of an Agreement to sell 646 South Mountain Water Company shares to Yucaipa Valley Water District for $323,000 and determination that this action is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)
MOTION(S):

If City Council determines the staff recommendation is appropriate, the following motions are provided:

I move that City Council determine that approval of the Stock Sale Agreement to sell 646 South Mountain Water Company shares to Yucaipa Valley Water District is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and

1. City Council approve of a Stock Sale Agreement to sell 646 South Mountain Water Company shares to Yucaipa Valley Water District for a total sale price of $323,000.

2. RECOMMENDATION:

Staff recommends City Council determine that approval of the Stock Sale Agreement to sell 646 South Mountain Water Company shares to Yucaipa Valley Water District is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act.

Staff further recommends City Council approval of a Stock Sale Agreement to sell 646 South Mountain Water Company shares to Yucaipa Valley Water District for a total sale price of $323,000.

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DISCUSSION:

The City produces and distributes recycled water, drinking water, and non-potable water to more than 22,000 customers within the cities of Redlands and Loma Linda, and unincorporated areas within San Bernardino County.

Water is typically produced from surface water diversions from the Santa Ana River and Mill Creek, and extractions from the Bunker Hill and Yucaipa groundwater basins. This water is either treated and disinfected at a City water treatment facility or at the wellhead site prior to distribution as drinking water, or is directly distributed for non-potable uses such as landscape irrigation.

The City owns shares in several local mutual water companies and well companies with various entitlements that provide access to raw surface and groundwater. One such company is the South Mountain Water Company (SMWC), which extracts water from the Yucaipa groundwater basin, a sub-basin of the Bunker Hill groundwater basin, through two (2) well sites located in the Yucaipa area. SMWC has issued 1,000 stock shares and the City owns 646 SMWC shares.

Until recently, two (2) City non-potable water customers located along Sand Canyon Road were the only individual users of water produced directly from the SMWC system and they received a combined total of approximately 150-175 acre-feet of water annually. The Dangermond Park Foundation (DPF) was one of those customers and now receives non-potable water from the SMWC system as a shareholder. The Yucaipa Sustainable Groundwater Management Agency recently imposed a 518 acre-feet annual extraction cap (based on a rolling 5-year average) on SMWC. In 2022, SMWC significantly exceeded this cap and extracted approximately 900 acre-feet, which reduces the volume of groundwater extraction for the next four (4) years in order to remain within the imposed cap. In 2023, SMWC also exceeded this cap and extracted approximately 550 acre-feet. Additionally, the City's Water Production staff operates and maintains the SMWC system at the direction of SMWC without reimbursement, which includes two (2) groundwater wells, a booster pump station, and approximately 3.5 miles of distribution piping. The City's super-majority share ownership position also obligates Redlands to absorb a significant portion of all direct financial costs associated with operating SMWC in the form of assessments. Due to this financial liability, concerns with SMWC's management of its water resources, and the small amount of water delivered to the City's only remaining non-potable water customer, it is no longer practical for the City to retain its SMWC shares.

In February 2023, the City Council authorized the City Manager or his designee to solicit purchase offers and terms for the sale of all or a portion of the City's SMWC shares. Following City Council's direction, staff first negotiated with the City's two (2) non-potable water customers that were receiving SMWC water.

Crafton Hills Community College (CHCC) was not interested in acquiring any of the City's SMWC shares and is pursuing a connection to the YVWD recycled Redlands Regular Meeting of 02-20-24
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the City's SMWC shares and is pursuing a connection to the YVWD recycled water distribution system.

After conducting a thorough due diligence process, the DPF offered to purchase 250 of the City's SMWC shares for $500 per share, for a total purchase price of $125,000. City Council approved the sale on January 16, 2024. Soon after finalizing the DPF Stock Sale Agreement terms, MUED staff received an unsolicited proposal form YVWD to purchase the City's remaining SMWC shares. On January 16, 2024, City Council approved a Stock Sale Agreement to sell fifteen (15) SMWC shares to YVWD for $500 per share, for a total of $7,500, to allow YVWD to attend the 2024 SMWC Annual Stockholders Meeting while they finalize their due diligence effort. YVWD recently completed their due diligence effort and is now prepared to execute a Stock Sale Agreement for the City's remaining 646 SMWC shares for $500 per share, for a total of $323,000.

Staff recommends City Council approval of a Stock Sale Agreement with YVWD that formalizes the transaction terms, which also requires YVWD to continue SMWC non-potable water service to CHCC until their landscape irrigation system is connected to the YVWD recycled water distribution system.

Approval of this Agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act since it can be seen with certainty that doing so has no possibility of causing a significant effect on the environment.

ALTERNATIVES:

City Council may deny the staff recommendation and provide alternate direction.

STRATEGIC PLAN:

N/A
SUBMITTED BY:

John R. Harris, Municipal Utilities and Engineering Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

John R. Harris, Municipal Utilities and Engineering Director Redlands Regular Meeting of 02-20-24
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Fiscal Impact
Fiscal Year: FY 23/24
Revenue Generating: Y
Amount: $323,000
Discussion:

This transaction will generate $323,000 in un-budgeted revenue for the Water Fund.

Attachments

CHCC MOU
Stock Sale Agreement
Redlands Regular Meeting of 02-20-24
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I:\cmo\Agreements\Yucaipa Valley Water District Stock Sale Agreement 2.2.24 FY23-0033.docx-ms 1 Stock Sale Agreement

This Stock Sale Agreement ("Agreement") is made and entered into as of February 20, 2024 ("Effective Date"), by and between the City of Redlands ("City") and the Yucaipa Valley Water District ("Buyer"). City and Buyer are sometimes collectively referred to in this Agreement as the "Parties" and individually as a "Party."

Recitals

WHEREAS, City is currently the registered owner of six-hundred forty-six (646) shares of common stock of the South Mountain Water Company ("SMWC"); and

WHEREAS, City has agreed to offer Buyer the opportunity to purchase six- hundred forty-six (646) shares of SMWC common stock (the "Purchased Shares"); and

WHEREAS, Buyer desires to exercise such opportunity to purchase the Purchased Shares from City, upon the terms and conditions and for the consideration set forth in this Agreement; and

WHEREAS, Crafton Hills Community College currently receives landscape irrigation water through the South Mountain Water Company system as a City customer; and

WHEREAS, Yucaipa Valley Water District has agreed to continue providing Crafton Hills Community College with landscape irrigation water through the South Mountain Water Company system until Crafton Hills Community College physically disconnects from the South Mountain Water Company system;

NOW, THEREFORE, in consideration of the mutual covenants herein contained, the Parties agree as follows:

Operative Provisions

1. Incorporation of Recitals . The Recitals set forth above are material and by this reference are incorporated herein and made a part of this Agreement.

2. Purchase and Sale of Shares. Subject to the terms and conditions of this Agreement, Buyer agrees to purchase at the Closing, defined below, and City agrees to sell the Purchased Shares for the purchase price of Three Hundred Twenty Three Thousand Dollars ($323,000.00) ("Purchase Price"), payable in immediately available funds at Closing.

3. Closing; Delivery.

(a) The purchase and sale of the Purchased Shares shall take place at 35 Cajon Street, Redlands, California 92373, five (5) days after City approves this Agreement, or at such other time and place as City and Buyer mutually agree upon, orally or in writing Redlands Regular Meeting of 02-20-24
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I:\cmo\Agreements\Yucaipa Valley Water District Stock Sale Agreement 2.2.24 FY23-0033.docx-ms 2 (which time and place are designated as the "Closing"). City and Buyer currently expect and will use their best efforts to ensure that Closing will occur on or before February 29, 2024.

(b) At the Closing, Buyer shall deliver to City the full Purchase Price by wire transfer or other same day funds.

(c) At the Closing, City shall deliver to Buyer an originally executed Stock Assignment in the form attached hereto as Exhibit "A ,” and by this reference incorporated herein, relinquishing all right, title and interest in the Purchased Shares.

(d) City shall deliver to SMWC the following original stock certificates representing the Purchased Shares, endorsed by the City as transferred to Buyer or, in the alternative, for cancellation and issuance of a new certificate to Buyer representing the Purchased Shares in accordance with Article XI of the Bylaws of SMWC:

A230 18 SHARES A312 4 SHARES
A234 7 SHARES A317 10.5 SHARES
A237 24.5 SHARES A325 5 SHARES
A243 29.75 SHARES A337 0.5 SHARES
A245 32 SHARES A344 2 SHARES
A257 2.25 SHARES A357 2 SHARES
A264 10.5 SHARES A358 5 SHARES
A274 28 SHARES A363 2 SHARES
A276 32 SHARES A384 3 SHARES
A284 29 SHARES A389 2 SHARES
A287 14 SHARES A397 11 SHARES
A288 25 SHARES A382 5 SHARES
A292 3 SHARES A402 2 SHARES
A301 30 SHARES A441 2 SHARES
A303 21 SHARES A446 284 SHARES

(e) City shall cause the transfer of the Purchased Shares, whether by endorsement of the above listed certificates of stock or their cancellation and issuance of a new certificate to Buyer representing the Purchased Shares, to be acknowledged on the books of SMWC in accordance with Articles XI and XII of the Bylaws of SMWC.

4. Representations, Warranties and Covenants of Seller. As a material inducement to the Buyer to enter into this Agreement and to consummate the transactions contemplated hereby, City represents and warrants to Buyer as follows:
(a) Authorization. This Agreement, when executed and delivered by City, shall constitute a valid and legally binding obligation of City, enforceable against City in accordance with its terms. The Purchased Shares are free and clear of all encumbrances, liens and pledges and City has the right to sell the Purchased Shares in accordance with the terms of this Agreement. City has all requisite power and authority to Redlands Regular Meeting of 02-20-24
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I:\cmo\Agreements\Yucaipa Valley Water District Stock Sale Agreement 2.2.24 FY23-0033.docx-ms 3 enter into this Agreement and to perform the transactions contemplated hereby. This Agreement is a legal, valid and binding obligation of City, enforceable against City in accordance with its terms, except as limited by bankruptcy, insolvency or other laws affecting creditors' rights generally or by the availability of equitable remedies. (b) Annual Assessments. City shall have paid all annual assessments for the Purchased Shares and respective share certificates as of the transfer date. (c) Ownership of Shares of Company . City has full voting power and authority over the Purchased Shares, subject to no proxy, shareholders agreement, voting trust or other agreement or arrangement and has full right, power and authority to sell and deliver the Purchased Shares to Buyer in the manner provided for in this Agreement. Upon consummation of the transaction contemplated herein, City will transfer to Buyer good and valid title to all of the Purchased Shares, free and clear of any claim, lien, charge or encumbrance of any nature whatsoever, except the share legend. (d) Effect of Closing. City acknowledges that as of the Closing and the sale of the Purchased Shares, City will have no right to share in any water rights of SMWC or receive any water service from SMWC associated with the Purchased Shares. (e) Unless specifically contained in this Section 4, City makes no representation or warranty of any kind whatsoever, express or implied, with respect to either the transactions contemplated hereby or the condition (financial or otherwise) of, or any other matter involving, SMWC, City, any annual assessments or water delivery from and after the Closing Date, or the Purchased Shares.

5. Survival. The warranties, representations, and covenants of City shall survive the execution of the Agreement and the consummation of the purchase and sale of the Purchased Shares herein described for a period of twelve (12) months.

6. Miscellaneous Provisions.

(a) Non-assignability. Neither this Agreement, nor any interest herein, shall be assignable by Buyer without the prior written consent of City.

(b) Notices. All notices and other communications required or permitted to be given hereunder shall be in writing and shall be sent by First Class mail, postage prepaid, deposited in the United States mail in California, and if intended for either Party shall be addressed to the address provided below each Party's name on the signature page of this Agreement. Any Party, by written notice to the other Party, may change the address for notices to be delivered.

(c) Inurement. Subject to the restrictions against assignment set forth above, this Agreement shall insure to the benefit of, and shall be binding upon, the assigns, successors in interest, personal representatives, estates, heirs, and legatees of each of the Parties.

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I:\cmo\Agreements\Yucaipa Valley Water District Stock Sale Agreement 2.2.24 FY23-0033.docx-ms 4 (d) Severability. If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall continue in full force and effect without being impaired or invalidated in any way and shall be construed in accordance with the purpose and intent of this Agreement.

(e) Entire Agreement. This Agreement contains the entire agreement of the Parties, and supersedes any prior written or oral agreement between them concerning the subject matter contained herein. There are no representations , agreements , arrangements, or understandings, oral or written, between and among the Parties, relating to the subject matter contained in this Agreement, which are not fully expressed herein.

(f) Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be an original, but all of which together shall be deemed to be one and the same instrument.

(g) Governing Law. All questions with respect to the construction of this Agreement, and the rights and liabilities of the Parties , shall be governed by the laws of the State of California.

(h) Attorneys' Fees . If any action or proceeding is brought for the enforcement of this Agreement, or because of an alleged dispute, breach, default, or misrepresentation in connection with any of the provisions of this Agreement, the successful or prevailing Party in such a ction or proceeding shall be entitled to recover reasonable attorneys' fees and other costs incurred in that action or proceeding, including fees for a Party’s use of in -house counsel, in addition to any other relief to which such Party may be entitled.

(i) Indemnification. From and after the Closing, Buyer shall indemnify, defend and hold harmless City and its successors and assigns against and from any and all claims, damages or liability sustained or incurred by City resulting from or arising out of or relating to the Purchased Shares with respect to periods subsequent to the Closing. From and after the Closing, City shall indemnify, defend and hold harmless Buyer and its successors and assigns against and from any and all claims, damages or liability sustained or incurred by Buyer resulting from or arising out of or relating to any failure to pay assessments with respect to the Purchased Shares for periods prior to the Closing.

[signature page follows]

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I:\cmo\Agreements\Yucaipa Valley Water District Stock Sale Agreement 2.2.24 FY23-0033.docx-ms 5 IN WITNESS WHEREOF, the undersigned have executed this Agreement as of the date first set forth above.

BUYER

Yucaipa Valley Water District

By:

Name: Joseph Zoba
Title: General Manager
Address: 12770 2nd Street
Yucaipa, CA 92399

CITY OF REDLANDS

By:

Eddie Tejeda, Mayor

Address: 35 Cajon Street
Redlands, CA 92373

ATTEST:

By:

Jeanne Donaldson, City Clerk

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I:\cmo\Agreements\Yucaipa Valley Water District Stock Sale Agreement 2.2.24 FY23-0033.docx-ms 6 Exhibit "A"

STOCK ASSIGNMENT

ASSIGNMENT SEPARATE FROM SHARE CERTIFICATE

The undersigned, hereby assigns and transfers to the Yucaipa Valley Water District, Six-Hundred Forty-Six (646) shares of common stock of South Mountain Water Company ("SMWC"), standing in the name of the City of Redlands , on the books of SMWC and represented by Stock Certificate Numbers:

Dated: _____________
City of Redlands

By:

Name: Eddie Tejeda
Title: Mayor
Address: 35 Cajon Street

Redlands, CA 92373
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City Council Meeting K. 4.

DATE: 02/20/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of the Public Work Contract with Elegant Construction, Inc., for the Redlands Fire Station No.262 Remodel Project, for an amount not-to-exceed $2,160,000, and
determination that the project is exempt from environmental review pursuant to Section 15301(d) of the State's guidelines implementing the California Environmental Quality Act (Assistant City Manager Boatman)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motions are provided:

I move that the City Council determine that approval of a Public Work Contract with Elegant Construction, Inc. for the Redlands Fire Station No.262 Remodel Project is exempt from environmental review pursuant to Section 15301(d) of the State's guidelines implementing the California Environmental Quality Act; and

1. I move that the City Council approve an award of a Public Work Contract to Elegant Construction, Inc. in the amount of $2,160,000 for the Redlands Fire Station No.262 Remodel Project.

2. RECOMMENDATION:

Staff recommends that City Council determine that approval of the Public Work Contract is categorically exempt from environmental review in accordance with Section 15301(d) of the State’s guidelines implementing the California Environmental Quality Act. Staff further recommends that the City Council approve an award of contract with Elegant Construction, Inc., for an amount not-to-exceed $2,160,000 for the Redlands Fire Station No.262 Remodel Project No. FCS11072023JN.

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DISCUSSION:

The Redlands Fire Department oversees operations at four fire stations throughout the city. Fire Station 262, located at 1690 Garden Street, was originally built in 1965, serving as a vital hub in ensuring the safety and well-being of the community.

The scope of the project includes the construction of new spaces and the remodeling of certain areas within the existing 3,683 SF one-story building and new additions consisting of a fitness room and six crew dormitories. Site improvements consist of CMU retaining walls, tube steel fencing, a crew parking area, and landscaping.

PBK Architects prepared plans and specifications and city staff advertised a bid request for the project on November 14, 2023. As a result, on December 7, 2023, the City Clerk’s office received and opened eleven bids. The bids were reviewed by staff to determine if they were responsive to bid requirements.

Based on the attached bid analysis, Elegant Construction, Inc. is the lowest responsive and responsible bidder. Therefore, it is recommended that the City Council award a Public Work Construction Contract to Elegant Construction, Inc. for an amount not-to-exceed $2,160,000.

The following eleven (11) Project bids were received before the submittal deadline:

BID OPENING REPORT SUMMARY

BIDDER BID AMOUNT

1. Elegant Construction Inc. $2,160,000.00

2. CABD Construction Inc. $2,200,000.00

3. Armstrong Cal Builders Inc. $2,262,000.00

4. Corner Keystone Construction Corp. $2,277,000.00

5. Wakeco Inc. $2,330,000.00

6. Tovey Shultz Construction Inc. $2,358,589.00

7. Robert Clapper Construction Inc. $2,622,000.00

8. Caltec Corp. $3,000,000.00

9. Royal Construction Corp. $3,398,000.00

10. R Dependable Construction Inc. *$3,418,000.00

11. IPI Construction **$3,507,249.00
*The bidder was determined nonresponsive because the Bid Certification was not submitted with the bid package. **The bidder was determined nonresponsive because Bid Item #2 was not provided.

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Furthermore, the project is categorically exempt from environmental review in accordance with Section 15301(d) of the State's guidelines implementing the California Environmental Quality Act (CEQA) as the project involves restoration and renovation of existing facilities.

ALTERNATIVES:

The City Council may elect not to approve the award of the Public Work Contract and direct staff accordingly.

STRATEGIC PLAN:

The project supports Strategic Plan Priority B, Strategic Objective 3.

SUBMITTED BY:

Christopher Boatman, Assistant City Manager
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Jawad Naderi, Associate Engineer
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Fiscal Impact
Fiscal Year: FY 2022-23
Revenue Generating: N
Appropriation Required Y/N: N
Budgeted Y/N: Y
Account No.: Multiple
Discussion:

There is currently $2,376,000 in funds available in the FY22/23 Fire Suppression and Emergency Preparedness Division budget for this project.

The total cost of the project will be $2,376,000 ($2,160,000 plus a 10% contingency of $216,000).

Attachments
Public Work Contract
Bid Opening Report
Bid Analysis
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1 I:\cmo\Agreements\Elegant Construction Inc. FY23-0028.docx-ms

PUBLIC WORK CONSTRUCTION CONTRACT

This Public Work Construction contract (“Contract”) is made and entered into this 20th day of February, 2024, by and between the City of Redlands, a municipal corporation, organized and existing under the laws of the State of California (hereinafter “City”), and Elegant Construction Inc. a California corporation (hereinafter "Contractor"). City and Contractor are sometimes individually referred to herein as a “Party” and, together, as the “Parties.”

In consideration of the mutual promises contained herein, City and Contractor agree as follows:

1. SCOPE OF WORK: Contractor shall furnish all materials and will perform all of the work for the following: Redlands Fire Station No. 262 Remodel Project, FCS11072023JN, complete all items as required by the Contract Documents (as herein defined) and Specifications for City’s Redlands Fire Station No.262 Remodel Project, FCS11072023JN (the “Work”).

2. CONTRACT SUM: City shall pay Contractor the sum of two million one hundred sixty thousand dollars ($2,160,000) as consideration for its performance of the Work in accordance with the terms and conditions set forth in the Contract Documents. Pursuant to Public Contract Code Section 22300, Contractor has the option to deposit securities with an escrow agent as a substitute for retention of earnings required to be withheld by City pursuant to an escrow agreement as set forth in Public Contract Code section 22300.

3. TIME FOR COMPLETION: The Work shall be completed within one hundred eighty (180) working day(s) as defined in Section 1 -2 of the Standard Specifications for Public Works Construction “Greenbook” from and after the date of City’s issuance of a Notice to Proceed to Contractor.

4. LIQUIDATED DAMAGES: Contractor’s failure to complete the Work within the time allowed will result i n damages being sustained by City. Such damages are, and will continue to be, impracticable and extremely difficult to determine. Accordingly, Contractor shall pay to City, or have withheld from monies due to Contractor, the sum of five hundred dollars ($500) for each working day as defined in Section 1 -2 of the Standard Specifications for Public Works Construction “Greenbook” in excess of the specified time for completion of the Work. Execution of this Contract shall constitute agreement by City and Contractor that five hundred dollars ($500) per day is the estimated damage to City caused by the failure of Contractor to complete the work within the allowed time. Such sum is liquidated damages and shall not be construed as a penalty and may be deducted from payments due Contractor if such delay occurs.

5. CONTRACT DOCUMENTS: This Contract incorporates by reference the following: Notice Inviting Bids, Instructions to Bidders, Contractor’s Proposal, Bid Bond, Agreement , Performance Bond, Labor and Material Bond, Plans, General Conditions, Special Provisions and Specifications, and any addenda thereto (collectively, the “Contract Documents”).

6. ATTORNEYS' FEES: In the event any action is commenced to enforce or interpret the terms or conditions of this Contract, or the Contract Documents, the prevailing Party in such action, in Redlands Regular Meeting of 02-20-24
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addition to any costs and other relief, shall be entitled to recover its reasonable attorneys’ fees, including fees for use of in-house counsel by a Party.

7. RESOLUTION OF CONSTRUCTION CLAIMS: Claims by Contractor in the amount of three hundred seventy five thousand dollars ($375,000) or less shall be made by Contractor and processed by the City pursuant to the provisions of Part 3, Chapter 1, Article 1.5 of the Public Contract Code (commencing with Section 20104). All claims shall be in writing and include the documents necessary to substantiate the claim. Nothing in subdivision (a) of Public Contract Code Section 20104.2 shall extend the time limit or supersede the notice requirements provided in this case from filing claims by Contractor.

8. ELIGIBILITY OF CONTRACTOR/SUBCONTRACTOR: Contractor and all of its subcontractors shall abide by California Public Contract Code, Section 6109, and California Labor Code Sections 1777.1 and/or 1777.7, and certify that they are not debarred and are eligible to work on this project.

9. ASSIGNMENT OF AGREEMENT: No assignment by a Party of any rights or interests under this Contract shall be binding on another Party without the written consent of the Party sought to be bound.

10. SUCCESSORS AND ASSIGNS: City and Contractor each binds itself and their respective successors and assigns in respect to all covenants, agreements, and obligations contained in the Contract Documents.

11. SEVERABILITY: Any provision or part of the Contract Documents held to be void or unenforceable under any law or regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon City and Contractor.

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IN WITNESS WHEREOF, the Parties hereto have executed this Contract the day and year first written above.

CITY OF REDLANDS
(SEAL)

By:____________________________________
Eddie Tejeda, Mayor
ATTEST:

____________________________________
Jeanne Donaldson, City Clerk
(SEAL)

Samer Al Hakim___________________
Name of Contractor

By:_______________________________________
Signature of Authorized Agent

President___________________________
Title

__________________________________________
Signature of Authorized Agent (if necessary)

__________________________________________
Title

__________________________________________
Contractor's License No.

1053447
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WORKER'S COMPENSATION INSURANCE CERTIFICATION

Description of Contract: City of Redlands
Facilities and Community Services Department
Redlands Fire Station No.262 Remodel Project
Project No. FCS11072023JN

Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:

a. By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. b. By securing from the Director of Industrial Relations, a certificate of consent to self-insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self -insure and to pay any compensation that may become due to his or her employees.

CHECK ONE

_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply wit h such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).

_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificate of consent to self -insure, or a certification of workers’ compensation insurance.

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

Dated this day of , 2024.

Elegant Construction Inc. ________________
(Contractor)
_____________________________________
(Signature)
President ________________________
(Official Title)

(SEAL)

(Labor Code Section 1861 provides that the above certificate must be signed and filed by the Contractor with the Owner prior to performing the work of the contract.) Redlands Regular Meeting of 02-20-24
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FAITHFUL PERFORMANCE BOND

Whereas, the City of Redlands (“City”), State of California, and Elegant Construction Inc. (hereinafter designated as "Principal") have entered into an agreement dated February 20th, 2024 (“Agreement”) whereby Principal agrees to install and complete certain public improvements (the “Work”), which said Agreement is identified as Redlands Fire Station No.262 Remodel Project and is hereby referred to and made a part hereof; and

Whereas, said Principal is required under the terms of the Agreement to furnish a bond for the faithful performance of the Work, now, therefore, we, the Principal and , _____________________________, as Surety, are held and firmly bound unto the City in the penal sum of two million one hundred sixty thousand dollars ($2,160,000) lawful money of the United States, for the payment of which sum we bind ourselves, and our heirs, successors, executors and administrators, jointly and severally, firmly by these presents.

The condition of this obligation is such that if the above bounded Principal, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and provi sions in the Agreement and any alteration thereof made as therein provided, on his or its part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall faithfully f ulfill the one -year guarantee of all materials and workmanship, and shall defend, indemnify and save harmless the City and its elected officials, officers, agents and employees, as therein stipulated, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.

As a part of the obligation secured hereby and in addition to the face amount specified therefor, there shall be included costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by the City in successfully enforcing such obli gations, all to be taxed as costs and included in the judgment rendered.

As a condition precedent to the satisfactory completion of the Work, the above obligation shall hold good for a period of one (1) year or longer if required by the Agreement after the acceptance of the work by the City, during which time if the Principal shall fail to make full, complete, and satisfactory repair and replacements and totally protect the City from loss or damage made evident during this period from the date of completion of the Work, and resulting from or caused by defective materials or faul ty workmanship, the above obligation in penal sum thereof shall remain in full force and effect. The obligations of Surety hereunder shall continue so long as any obligation of the Principal remains.

Whenever the Principal shall be, and is declared by the City to be, in default under the Agreement, the City having performed the City obligations thereunder, the Surety shall promptly remedy the default, or shall promptly, at the City’s option:

1. Complete the Work in accordance with its terms and conditions; or

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conditions, and upon determination by Surety of the lowest responsive and responsible bidder, arrange for a contract between such bidder and the City, and make available as work progresses sufficient funds to pay the cost of completion of the Work less the balance of the Agreement price, but not exceeding, including other costs and damages for which Surety may be liable hereunder, the amount set forth above. The term “balance of the Agreement price,” as used in this paragraph, shall mean the total amount pa yable to the Principal by the City under the Agreement and any modifications thereto, less the amount previously properly paid by the City to the Principal.

Surety expressly agrees that the City may reject any contractor or subcontractor which may be proposed by Surety in fulfillment of its obligations in the event of default by the Principal.

Surety shall not utilize the Principal in completing the Work nor shall Surety accept a bid from the Principal for completion of the Work if the City, when declaring the Principal in default, notifies Surety of the City’s objection to the Principal’s further participation in the completion of the Work.

No right of action shall accrue on the bond to or for the use of any person or corporation other than the City named herein or the successors or assigns of the City. Any suit under this bond must be instituted within the applicable statute of limitations period.

The said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Agreement or to the work to be performed thereunder or the Specifications accompanying the same shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Agreement or to the work or to the specifications.

No final settlement between the City and the Principal shall abridge the right of any beneficiary hereunder whose claim may be unsatisfied.

The Principal and Surety agree that if the City is required to engage the services of any attorney in connection with the enforcement of this bond, each shall pay the City’s reasonable attorneys’ fees incurred, with or without suit, in addition to the above sum.

In witness whereof, this instrument has been duly executed by the Principal and Surety above named, on , 2024.

(SEAL) (SEAL)

(Contractor) (Surety)
BY:
(Signature) (Signature)

Address:___________________________________
__________________________________________
(Seal and Notarial Acknowledgment of
Surety)

Telephone ( )___________________________
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LABOR AND MATERIAL BOND

Whereas, the City Council of the City of Redlands, State of California, and Elegant Construction Inc. (hereinafter designated as “Principal”) have entered into an agreement (the “Agreement”) whereby Principal agrees to install and complete certain designated public improvements (the “Work”), which said agreement, dated February 20th, 2024, and identified as Redlands Fire Station No.262 Remodel Project, FCS11072023JN is hereby referred to and made a part hereof; and

Whereas, under the terms of the Agreement, Principal is required before commending the performance of the Work, to file a good and sufficient Labor and Material bond with the City of Redlands to secure the claims to which reference is made in Title 3 (comm encing with Section 9550) of Part 6 of Division 4 of the Civil Code of the State of California.

Now, therefore, said Principal and the undersigned as corporate surety, are held firmly bound unto the City and all contractors, subcontractors, laborers, material men and other persons employed in the performance of the Agreement and referred to in the aforesaid Code of Civil Procedure in the sum of two million one hundred sixty thousand dollars ($2,160,000) for materials furnished or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to such work or labor, that said surety will pay the same in an amount not exceeding the amount hereinabove set forth, and also in case suit is brought upon this bond, will pay, in addition to the face amount thereof, costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by the City in successfully enforcing such obligation, to be awarded and fixed by the court, and to be taxed as costs and to be included in the judgment therein rendered.

It is hereby expressly stipulated and agreed that this bond shall insure to the benefit of any and all persons, companies and corporations entitled to file claims under Title 3 (commencing with Section 9550) of Part 6 of Division 4 of the Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this bond.

Should the condition of this bond be fully performed, then this obligation shall become null and void, otherwise it shall be and remain in full force and effect.

The surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Agreement or the specifications accompanying the same shall in any manner affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition.

In witness whereof, this instrument has been duly executed by the Principal and surety above named, on _______________________, 2024.

(SEAL) (SEAL)

(Contractor) (Surety)
BY:
(Signature) (Signature)
Address:_____________________________
(Seal and Notarial Acknowledgement of Surety) ____________________________________ Telephone: ( )___________________

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ATTACHMENT "C"
PROJECT NO.FCS11072023JN BID DATE: 7-Dec-2023
REDLANDS FIRE STATION NO.262 REMODEL PROJECT EST. START DATE: 1-Mar-2024 Unit Price Item Price Unit Price Item Price Unit Price Item Price 1 Installation per plans (220122_Bid Set) 1 LS $2,100,000.00 $2,100,000.00 $2,140,000.00 $2,140,000.00 $2,202,000.00 $2,202,000.00 2 Allowance, per revised Section 012000-R of
Project Manual 1 LS $60,000.00 $60,000.00 $60,000.00 $60,000.00 $60,000.00 $60,000.00 Total Bid Schedule

CITY OF REDLANDS

FACILITIES AND COMMUNITY SERVICES DEPARTMENT

BID ANALYSIS
Item
No.

Armstrong Cal Builders Inc.Bid Item Quantity Unit Elegant Construction Inc. CABD Construction Inc. $2,262,000.00$2,200,000.00$2,160,000.00
Low Bidders #1, #2 and #3
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ATTACHMENT "C"
PROJECT NO.FCS11072023JN BID DATE: 7-Dec-2023
REDLANDS FIRE STATION NO.262 REMODEL PROJECT EST. START DATE: 1-Mar-2024 Unit Price Item Price Unit Price Item Price Unit Price Item Price 1 Installation per plans (220122_Bid Set) 1 LS $2,217,000.00 $2,217,000.00 $2,270,000.00 $2,270,000.00 $2,298,589.00 $2,298,589.00 2 Allowance, per revised Section 012000-R of
Project Manual 1 LS $60,000.00 $60,000.00 $60,000.00 $60,000.00 $60,000.00 $60,000.00 Total Bid Schedule $2,358,589.00$2,277,000.00 $2,330,000.00

CITY OF REDLANDS

FACILITIES AND COMMUNITY SERVICES DEPARTMENT

BID ANALYSIS
Item
No. Bid Item Quantity Unit
Corner Keystone
Construction Corp. Wakeco Inc. Tovey Shultz Construction Inc.

Low Bidders #4, #5 and #6
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ATTACHMENT "C"
PROJECT NO.FCS11072023JN BID DATE: 7-Dec-2023
REDLANDS FIRE STATION NO.262 REMODEL PROJECT EST. START DATE: 1-Mar-2024 Unit Price Item Price Unit Price Item Price Unit Price Item Price 1 Installation per plans (220122_Bid Set) 1 LS $2,562,000.00 $2,562,000.00 $2,940,000.00 $2,940,000.00 $3,338,000.00 $3,338,000.00 2 Allowance, per revised Section 012000-R of
Project Manual 1 LS $60,000.00 $60,000.00 $60,000.00 $60,000.00 $60,000.00 $60,000.00 Total Bid Schedule $3,398,000.00$2,622,000.00 $3,000,000.00

CITY OF REDLANDS

FACILITIES AND COMMUNITY SERVICES DEPARTMENT

BID ANALYSIS
Item
No. Bid Item Quantity Unit
Robert Clapper
Construction Inc Caltec Corp. Royal Construction Corp.

Low Bidders #7, #8 and #9
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ATTACHMENT "C"
PROJECT NO.FCS11072023JN BID DATE: 7-Dec-2023
REDLANDS FIRE STATION NO.262 REMODEL PROJECT EST. START DATE: 1-Mar-2024 Unit Price Item Price Unit Price Item Price
1 Installation per plans (220122_Bid Set) 1 LS $3,358,000.00 $3,358,000.00 $3,507,249.00 $3,507,249.00 2 Allowance, per revised Section 012000-R of
Project Manual 1 LS $60,000.00 $60,000.00 $0.00 $0.00
Total Bid Schedule $3,418,000.00 $3,507,249.00
Bid Item 2 was not provided

CITY OF REDLANDS

FACILITIES AND COMMUNITY SERVICES DEPARTMENT

BID ANALYSIS
Item
No. Bid Item Quantity Unit
R Dependable Construction
Inc. IPI Construction
Low Bidders #10, #11
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City Council Meeting K. 5.

DATE: 02/20/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of the Intergovernmental/Piggy-back Cooperative Agreement with West Coast Arborists, Inc. and related
Non-Professional Services for Improvement to Public Buildings and Grounds Agreement to provide tree maintenance and arboricultural services for a total amount not to exceed $3,600,000 (Facilities and Community Services Department Director Crocker)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move to approve the Intergovernmental/Piggy-back Cooperative Agreement with West Coast Arborists, Inc. and related Non-Professional Services for Improvement to Public Buildings and Grounds Agreement to provide tree maintenance and arboricultural services for a three-year term for an amount not to exceed $3,600,000.

RECOMMENDATION:

Staff recommends that the City Council approve an Intergovernmental Piggy-back Cooperative Agreement purchase order and related Non-Professional Services for Improvement to Public Buildings and Grounds Agreement with West Coast Arborists, Inc., to provide tree maintenance and arboricultural services for an initial three-year term for an amount not to exceed $3,600,000.

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DISCUSSION:

The City's Facilities and Community Services Department is responsible for the maintenance and care of an urban forest that encompasses approximately 43,000 trees. The care and maintenance of the city's urban forest sustains the overall health and vitality of these trees, one of our most valuable assets.

In Fiscal Year 2020-2021, staff prepared a Request for Bid, and on September 29, 2020, the City Clerk received and opened four bids. Staff evaluated the bids and West Coast Arborists, Inc (WCA) met the bidding requirements and was the selected contractor for the annual tree trimming and arboricultural services. The current contract term is ending and prior to preparing a Request for Bid, staff were able to secure comparable contract terms, by way of opting to "piggy-back" off an existing maintenance contract between WCA and the City of Claremont.

The contract was approved by the City of Claremont's City Council on June 13, 2023 with an initial three-year term, with two additional one-year terms for a total of five years. The City of Claremont's contract includes a purchasing provision that states "any other public agency shall have the option to participate in any award made as a result of this solicitation at the same prices." Staff is recommending to award a piggy-back contract with WCA for an amount not to exceed $3,600,000. This is based off $1.2 million per year. Award of this piggy-back contract will mitigate the City from potential inflationary impacts by providing fixed operation pricing and cost certainty through February 2027.

Additionally, the recommended contract terms will enable the City to maintain its current level of tree service and tree trimming scheduling.

Under the proposed extension, WCA will continue to proactively prune 7,000 to 9,000 trees per year, supporting a 5-7 year pruning cycle for street and park trees. In addition to scheduled citywide pruning activities, WCA facilitates reforestation efforts, provides as-needed support for emergencies and/or tree removals, administers field inventory for all city-owned and maintained trees, and provides the organization with a web-based system that tracks work orders, project budgets, and tree maintenance history.

ALTERNATIVES:

City Council may choose to reject the request of the
Intergovernmental/Piggy-back Cooperative Agreement with West Coast Arborists, Inc. and related Non-Professional Services for Improvement to Public Buildings and Grounds Agreement.

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STRATEGIC PLAN:

Strategic Priority D - Sustainability
SUBMITTED BY:

Tabitha Crocker, Facilities and Community Services Department Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Jocelynn Butters, Sr. Administrative Assistant
Fiscal Impact
Fiscal Year: FY 23/24
Revenue Generating: N/A
Appropriation Required Y/N: NO
Amount: $1,200,000
Budgeted Y/N: YES
Account No.: 101305
Discussion:

Funding for the tree maintenance service is included in the Street Tree operating budget (101305) for FY 2023-24 as approved by City Council .

Attachments
Cooperative_and_Intergovernmental_Piggyback
WCA Agreement
City of Claremont Agreement
Price Sheet
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Intergovernmental/ Piggyback
Contract Use Request
(Attach to PR form)
The Department requests the purchase of the following item(s) from:

Original Contracting Entity:

Contract#:

Contract Term:

Method of original contract award:

Competitive
Non-Competitive, based on: Preferred source Sole Single source Emergency Other:

Does the original contract contain language contemplating contract extension to additional users? Yes No
Description of Product/Service intend to acquire Unit Price Total Tax
Grand Total
Please attach: vendor agreement to sale to the City AND Entity agreement/contract language allowing Piggyback Redlands Regular Meeting of 02-20-24
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Purc
hasing Agent Approval: Date:

City M
anager Approval: ______________________________ Date: ____________________ Vendor:

Contact:

Address 1:

Address 2:

City/State/Zip:

Telephone:

Fax:

Web/E-Mail:

Delivery/Service Location
Contact:

Telephone:

Department:

Address 1:

Address 2:

Additional
Comments
rev. 10.31.18
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AGREEMENT TO PERFORM NON-PROFESSIONAL SERVICES

FOR IMPROVEMENT TO PUBLIC BUILDINGS AND GROUNDS

This agreement for the provision of city tree trimming and arboriculture services (“Agreement”) is made and entered in this 20th day of February, 2024 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“City”) and West Coast Arborists, Inc. a California corporation (“Contractor”). City and Contractor are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Contractor agree as follows:

ARTICLE 1 – ENGAGEMENT OF CONTRACTOR

1.1 City hereby engages Contractor to perform tree trimming, removing, planting, special tree projects and consulting services for City (the “Services”). The Services that Contractor shall perform are more particularly described in Exhibit “A,” titled “Scope of Services,” which is attached hereto and incorporated herein by this reference.

1.2 The Services shall be performed by Contractor in a professional manner, and Contractor represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional Contractors in the industry providing like and similar types of Services.

ARTICLE 2 – RESPONSIBILITIES OF CONTRACTOR

2.1 Contractor shall comply with all applicable federal, state, and local laws and regulations in the performance of the Services including, but not limited, to all applicable Labor Code and prevailing wage laws and non -discrimination laws, including the Americans with Disabilities Act. Pursuant to Labor Code section 1773.2, copies of the prevailing rates of per diem wages as determined by the Director of the California Department of Industrial Relations for each craft, classification or type of worker needed to undertake the Services are on file at City’s Municipal Utilities and Engineering Department, located at the Civic Center, 35 Cajon Street, Suite 15A (Mailing: P.O. Box 3005), Redlands, California 92373.

2.2 Contractor acknowledges that if it violates the Labor Code provisions relating to prevailing wages that City may enforce such provisions by withholding payments to Contractor or its subcontractors pursuant to Labor Code section 1771.6.

2.3 If Contractor executes an agreement with a subcontractor to perform any portion of the Services, Contractor shall comply with Labor Code sections 1775 and 1777.7, and shall provide the subcontractor with copies of the provisions of Labor Code sections 177 1, 1775, 1776, 1777.5, 1813 and 1815. Contractor acknowledges that the statutory provisions establishing penalties for failure to comply with state wage and hour laws and to pay prevailing wages may be enforced by City pursuant to Labor Code sections 17 75 and 1813.

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1776 regarding payroll records maintenance, certifications, retention and inspection.

2.5 Contractor acknowledges that eight (8) hours constitutes a legal day’s work pursuant to Labor Code section 1810.

2.6 Contractor shall comply with the provisions of Labor Code section 1777.5 as to apprenticeships, and Labor Code sections 1771, 1775, 1776, 1777.5, 1813 and 1815.

2.7 Pursuant to Public Contract Code section 7103.5(b), Contractor offers and agrees to assign to City all rights, title and interest in and to all causes of action it may have under section 4 of the Clayton Act (15 U.S.C. section 15) or under the Cartwright Act (Chapter 2 (commencing with section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, goods or materials pursuant to this Agreement.

ARTICLE 3 – RESPONSIBILITIES OF CITY

3.1 City shall make available to Contractor information in its possession that may reasonably assist Contractor in performing the Services.

3.2 City des ignates Tabitha Crocker, Department Director, as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret, and define City’s policies and decisions with respect to performance of the Services.

ARTICLE 4 – PERFORMANCE OF SERVICES

4.1 The Services shall commence as of the Effective Date of this Agreement. Contractor shall perform and complete the Services in a prompt and diligent manner in accordance with the schedule set forth in Exhibit “A,” which is attached hereto and incorporated herein by this reference.

4.2 The term of this Agreement shall be for a period of one (3) years from the Effective Date of this Agreement (the “Initial Term”). The City shall have the option to extend the Initial Term of this Agreement by two (2) additional one-year terms (each, an “Extended Term”), on the same terms and conditions, by providing written notice to Contractor at least thirty (30) days prior to the expiration of the Initial Term or any Extended Term. The Initial Term and the Extended Terms are hereby collectively, referred to herein as the “Term” of this Agreement.

4.3 Contractor shall furnish a labor and material bond in the form attached hereto as Exhibit “B,” which is attached hereto and incorporated herein by this reference, in an amount equal to one hundred percent (100%) of the total compensation to be paid to Contractor pursuant to this Agreement.

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ARTICLE 5 – PAYMENTS TO CONTRACTOR

5.1 Compensation:

The compensation for Contractor’s performance of the Services shall not exceed the amount of Three Million Six Hundred Thousand dollars ($3,600,000) for the Services provided during the Initial Term. Should this Agreement be renewed, the compensation for Contractor’s performance for the Services shall not exceed the amount of One Million Two Hundred Thousand dollars ($1,200,000) for the first Extended Term; and One Million Two Hundred Thousand dollars ($1,200,000) for the second Extended Term, bringing the total possible amount of compensation to a not -to-exceed amount of Six Million dollars ($6,000,000). For the Initial Term and each Extended Term, City shall pay Contractor on a time and materials basis up to the not to not -to-exceed amount in accordance with the rates specified in Exhibit “ C,” titled “Price and Fee Bid,” which is attached hereto and incorporated herein by reference.

5.2 Contractor shall submit monthly invoices to City describing the Services performed during the preceding month. Contractor’s invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent and by whom. City shall pay Contractor no later than thirty (30) days after receipt and approval by City of Contractor’s invoice.

5.3 Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:

CITY CONTRACTOR
City Clerk Patrick Mahoney, President
City of Redlands West Coast Arborists, Inc.
35 Cajon Street 21718 Walnut Ave
P.O. Box 3005 (mailing) Grand Terrace, CA 92313
Redlands, CA 92373 [email protected]
[email protected] (714) 991-1900
(909) 798-7531

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ARTICLE 6 – INSURANCE AND INDEMNIFICATION

6.1 The following insurance coverage required by this Agreement shall be maintained by Contractor for the duration of its performance of the Services. Contractor shall not perform any Services unless and until the required insurance listed below is obtained by Contractor. Contractor shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. Insurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City.

A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Contractor is self-insured or exempt from the workers’ compensation laws of the State of California. Contractor shall execute and provide City with Exhibit “D,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.

B. Comprehensive General Liability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate, for public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non -contributing to any insurance or self -insurance maintained by City.

C. Business Auto Liability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Contractor owned vehicles used in connection with Contractor’s provision of the Services, hired and non-owned vehicles, and employee non-ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non -contributing to any insurance or self - insurance maintained by City.

6.2 Contractor shall defend, indemnify, and hold harmless City and its elected and appointed officials, employees, and agents from and against any and all claims, losses and liability, including attorneys’ fees, arising from injury or death to persons or damage to property occasioned by any negligent act or omission by, or the willful misconduct of, Contractor, or its officers, employees and agents in performing the Services.

ARTICLE 7 – CONFLICTS OF INTEREST

7.1 Contractor covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by the performance of Contractor’s Services. Contractor further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.

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7.2 Contractor agrees it is not a designated employee within the meaning of the Political Reform Act because Contractor:

A. Does not make a governmental decision whether to:

(i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; (iii) authorize City to enter into, modify or renew a contract; (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof.

B. Does not serve in a staff capacity with City and in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City’s Conflict of Interest Code under Government Code section 87302.

7.3 In the event City determines that Contractor must disclose its financial interests, Contractor shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests , with the City Clerk ’s office pursuant to the written instructions provided by the City Clerk.

ARTICLE 8 – GENERAL CONSIDERATIONS

8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys’ fees, including fe es for the use of in - house counsel by a Party.

8.2 Contractor shall not assign any of the Services, except with the prior written approval of City and in strict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, results in City’s immediate termination of this Agreement.

8.3 Contractor is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any of its agents shall have control over the conduct of Contractor or Contractor’s employees, except as herein set forth. Contractor shall supply all necessary tools and instrumentalities required to perform the Services. Assigned personnel employed by Contractor are for its account only, and in no event shall Contractor or personnel retained by it be deemed to h ave been employed by City or engaged by City for the account of, or on behalf of City. Contractor Redlands Regular Meeting of 02-20-24
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shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Contractor have any authority, express or implied, to bind City to any obligation.

8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less than five (5) days prior written notice to Contractor of City’s intent to terminate. If this Agreement is terminated by City, an adjustment to Contractor’s compensation shall be made, but (i) no amount shall be allowed for anticipated profit or unperformed Services, and (ii) any payment due Contractor at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Contractor. Upon receipt of a termination notice, Contractor shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related d ata, design calculations, drawings, specifications, reports, estimates, summaries and such other information and materials as may have been accumulated by Contractor in performing the Services. Contractor shall be compensated on a pro-rata basis for Services completed up to the date of termination.

8.5 Contractor shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Contractor.

8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein , an y amendment to this Agreement shall be in writing, approved by City and signed by City and Contractor.

8.7 This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in connection with this Agreement shall be tried and litigated only in the state courts located in San Bernardino County, California, and the federal courts located in Riverside County, California.

8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.

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IN WITNESS WHEREOF, duly authorized representatives of City and Contractor have signed in confirmation of this Agreement.

CITY OF REDLANDS WEST COAST ARBORISTS, INC.

By: ___________________________ By: _________________________ Eddie Tejeda, Mayor Patrick Mahoney, President

ATTEST:

___________________________
Jeanne Donaldson, City Clerk

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EXHIBIT "A"

SCOPE OF SERVICES

SCOPE OF WORK FOR TREE TRIMMIMG AND

ARBORICULTURE SERVICES

It shall be understood that the Contractor will be required to perform and complete the proposed landscape and/or tree maintenance work in a thorough and professional manner, and to provide labor, tools, equipment, materials and supplies necessary to complete all the work in a timely manner that will meet the City’s requirements.

A. Annual Pruning Program
The Contractor shall assist the City with developing a recommended annual pruning program including personnel and vehicles that would be required to complete the project. Prior to beginning the work, the Contractor shall review with the FCS Director or Superintendent the various methods, tools, and work scheduling to be used on the project. Depending on the City’s current and future pruning needs, the recommended pruning schedule may require multiple crews to perform concurrently within the same time constraints.

Prior to beginning the work, the Contractor shall review with the Director or Superintendent, various methods, tools, and work scheduling to be used for the project.

Contractor shall perform an inventory and provide an update, using GPS coordinates, on all tree sites within The City of Redlands’ right of way, easements, facilities and properties.

Pruning will include structural pruning, clearance trimming, crown reduction, and crown cleaning in accordance with the standards set forth by the International Society of Arboriculture Pruning Standards (Best Management Practices) and the ANSI A300 Standards. Special projects that are difficult to access require the need for specialty equipment (i.e., 95 -foot tower), service request pruning, or pruning to reduce and/or pruning to restore would fall under Crew Rental.
(a) Contractor shall comply with Standards of CAL OSHA and the American National Standard Institute, Z133 Safety Requirements.

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(b) Daily tree pruning operations shall commence no earlier than 7:00 A.M. and shall be completed each day, no later than 5:00 P.M. unless otherwise permitted by FCS Director or Superintendent

(c) Contractor shall notify the resident no less than twenty-four (24) hours in advance by means of posted signage on affected tree(s) of scheduled pruning.

Signage shall include tentative dates.
(d) Contractor shall provide and post “No Parking” signs twenty-four (24) hours in advance of the work, where parked cars will conflict with tree work.

(e) Contractor shall endeavor to maintain good public relations at all times. The work shall be conducted in a manner which will cause the least possible interference and annoyance to the public. Work shall be performed by competent employees and supervised by an experienced supervisor that can effectively and clearly communicate with the public and City Staff. The Contractor shall be responsible to see that private propert y and vehicles at work locations are protected from damaged during the course of work.

(f) Contractor shall exercise precautions as necessary when working adjacent to aerial and subterranean utilities. In the event that aerial utility wires present a hazard to the Contractor’s personnel or others near the work site, work is to immediately cease, and the appropriate utility company notified. Work shall then commence in accordance with instructions from the utility company. In the event that work causes excavation, the contractor is responsible for properly marking the location, per City staff instruction, and notifying Underground Service Alert (USA).

(g) No hooks, gaffs, spurs, or climbers will be used for anything other than removals unless otherwise permitted by FCS Director or Superintendent

(h) Final pruning cuts shall be made without leaving stubs. Cuts shall be made in a manner to promote fast callous growth.

(i) When pruning fungus, disease or fire blight infected limbs or fronds, all pruning tools shall be cleaned after each cut with a ten (10) percent chlorine bleach solution and between trees where there is danger of transmitting the disease on tools. Fresh solution shall be mixed daily.

(j) Topping shall not be performed unless otherwise permitted by FCS Director or Superintendent.

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(k) The specific techniques employed shall be consistent with industry practice for the size and species of tree being trimmed. All dead, broken, damaged, diseased or insect infested limbs shall be removed at the trunk or main branch.

All cuts shall be made sufficiently close, ½ inch, to the parent stem so that healing can readily start under normal conditions. All limbs 2” or greater shall be undercut to prevent splitting. The remaining limbs and branches shall not be split or broken at the cut. All crossed or rubbing limbs shall be removed unless removal will result in large gaps in the general outline of the tree. Tree foliage shall be reduced by at least fifteen (15%) percent but no more than thirty (30%) percent.
(l) Contractor shall trim to remove dead wood or weak, diseased, insect - infested, broken, low, or crossing limbs. Branches with an extremely narrow angle of attachment should normally be removed.

(m) Small limbs, including suckers and waterspouts, shall be cut close to the trunk or branch from which they arise.

(n) Heading cuts and/or topping will not be permitted unless specific approval is first granted by FCS Director or Superintendent. Heading, rounding over, or stubbing shall not be an accepted practice for reducing the size or the framework of any tree unless o therwise permitted by FCS Director or Superintendent.

B. Traffic Clearance Pruning
Tree pruning for traffic clearances shall provide clearances of at least thirteen (14’) feet and no greater than sixteen feet (16’) above finish grade for moving vehicles within the traveled roadway. Clearance for pedestrians on sidewalks shall be in accordance with standards set forth by the International Society of Arboriculture Pruning Standards (Best Management Practices) and the ANSI A300 Standards under “Pruning to Raise.” Clearance trims are performed on a grid system or on a street -by-street basis. Clearances for adjacent structures and their connecting utility lines (service drops), shall be determined by the Operations Manager and conform to the following:

(a) The minimum clearance under trees within the street right -of-way shall be thirteen (14’) feet over the traveled road and gutter pan, and nine feet (8’) over the sidewalk side of the tree. When pruning the bottom branches, care shall be given to obtain a balanced appearance when viewed from across the street immediately opposite the tree.

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(b) Cut to laterals to preserve the natural form of the tree. Remove lateral branches at their point of origin or shorten the length of a branch by cutting limb back to a lateral which is no less than 1/3 of the diameter of the portion of the limb being removed.

(c) When cutting back, avoid cutting back to water sprouts. Remove smaller limbs and twigs in such a manner as to leave the foliage pattern evenly distributed.

(d) Do not “lions tail” limb.

C. Line Clearance Pruning
During the course of this contract the Contractor may be required to perform utility line clearance in conjunction with routine or non -routine pruning activities. The Contractor shall be required to furnish all supervision, labor, equipment and materials necessary to accomplish the work in accordance with the contract. The Contractor has the responsibility for compliance with safety and health standards of the California Occupational Safety and Health Act (OSHA) and all applicable rules, regulations, and orders. The competency of Contractor's personnel shall be maintained through regular trainin g. All persons performing tree work on City trees in or around primary electrical lines shall be trained to do so in accordance with the “Electrical Safety Orders” of the State of California.

D. Palm Tree Pruning
Palm tree pruning shall consist of the removal of loose dead fronds, fruit clusters and other vegetation from the trunks of all palms listed in the Contract Documents Special Provisions in a manner selected by the Contractor and approved by the Director or Superintendent, and in accordance with the following:

(a) The use of climbing spurs or spike shoes for the purpose of climbing palm trees is prohibited, unless specifically approved by the Director or Superintendent. The Contractor shall be required to use an aerial tower with sufficient height to reach the crown for the purpose of pruning City palm trees. Trimming of palm trees shall consist of removing all dead palm fronds and hanging “skirt”. Live fronds shall be removed to leave no less than a 60- degree angle from trunk center to live frond crown.

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including stubs, can be removed along the entire length of the trunk of each palm, leaving a clean unsheathed appearance slicked from the ground to approximately twenty-four to thirty-six (24” – 36”) inches from the base of the green fronds at the top of the tree. The frond stubs (cut close to trunk) can be left in place within a span of at least eighteen (18”) inches but no greater than thirty-six (36”) inches.

E. Tree Removal
City staff will notify contractor in writing or work order of tree(s) to be removed by way of tree ID number and/or a single white paint dot on the trunk of tree(s) to be removed. Contractor will post “No Parking” signage, will contact Underground Service Alert (USA) and prepares an internal work order. Contract crew removes trees and hauls all debris. Crew grinds stumps to a depth of eighteen (18”) inches or until sufficient to ensure root ball is removed and all deep roots are no longer encountered. All holes will be backfilled; as well as all debris cleaned up and hauled away. Contractor must take measures to protect all public and private property within the fall out zone when stump grinder machinery is utilized. Special projects that are difficult to access with equipment or require the need for a crane or an aerial tower over seventy-five (75’) feet would fall under Crew Rental rates. The Director or Superintendent shall make the final determination to remove or provide public noticing for removal at a later date. Removals shall be conducted in a manner that is in accordance with the standards of the arboricultural profession.

All wood from removed trees is the property of the contractor and shall be disposed of daily. No wood shall be left along public right -of-way unless approved by the Director or Superintendent. All tree parts are to be loaded into transport vehicles or containers. The vehicles or containers must have the front, sides and rear solid and the top shall be trapped, or otherwise tightly enclosed. The transporting of tree parts must be made so that no debris escapes during the transport. Branches, suckers, bark an d other tree parts that are chipped are to be covered while transported and hauled to the disposal site during the workday.

The Contractor shall be responsible for marking trees, and affected surrounding area, so that they are easily identifiable by Underground Service Alert. The Contractor shall be required to call Underground Alert at least 2 days before stumps are to be ground out. All tree stumps must be removed to at least 18 inches below the lowest soil level adjacent to the stump, or until root ball is removed and all deep roots are no longer encountered. The Contractor shall grind the stump to a minimum distance of one a nd a half (1½’) feet on either side of the outer circumference of the stump, or until surface roots are no longer encountered.

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at the time of grinding, or at the time of tree removal except for infrastructure conflicts. Holes created by stump and root grinding must be filled the same day. The stump grinding chips and spoils may be used to fill the hole to two (2”) inches above abu tting ground level. All excess grinding debris shall be removed and loaded into transport vehicle for disposal. Any damage to concrete surfaces, as a result of tree work, shall be restored to their original condition by contractor.

F. Tree Planting
Planting includes the tree(s), lodge poles, ties, trunk guard and complete installation as well as watering for ninety (90) calendar days. Contractor will guarantee the quality of the tree stock and the workmanship for one (1) year from install date.

(a) Contractor shall provide all equipment, labor and materials necessary for the planting of trees throughout the City in accordance with the specifications herein.

(b) The City will provide a list/map of planting locations. Contractor shall be responsible for marking locations and notifying Underground Service Alert (USA) prior to planting. Trees shall be planted per the City’s standard spacing of forty feet (40’) from center of trunk to center of trunk; twenty feet (20’) from any intersection Stop signs and underground utilities; ten feet (10’) from any driveway approach. Any deviation of this must be cleared by FCS Director or Superintendent.

(c) Planting pit shall be dug two times the width and the same depth of the root ball/container. Before placing the tree in the planting pit the Contractor shall examine root ball for any pre -existing damage or problems with roots and tree canopy for broken branches. Damaged roots should be cleanly cut off at a point just in front of the break. Broken branches should be cut out of the canopy making sure that the branch collar is not damaged.

(d) Tree shall be placed in the planting pit with its original growing level (the truck flare) at the same height of the surrounding finish grade. In grass - covered parkways, the top of the root ball shall be level or slightly higher than the surrounding soil. In a concrete tree well, the root ball shall be three (3”) inches below the level of the finished surface of the concrete.

(e) Backfill material should be native soil. Eliminate all air pockets while backfilling the planting pit by watering the soil as it’s put into the hole.

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(f) Trees that are planted in parkways shall have a 4” -6” high water retention basin built around the tree capable of holding at least ten against the edge of the concrete to create a sloping basin. Immediately after planting, the tree shall be watered thoroughly by filling the water retention basin twice.

(g) All trees shall be staked with two wooded lodge poles and two ties per pole.

Minimum size of lodge poles shall be ten (10’) feet long, with a one and a half (1½”) inch diameter. Tree ties shall be placed at one third (1/3) and two- thirds (2/3) of the trunk height and installed in a figure 8 pattern form trunk to stake. Stakes shall not penetrate the root ball
and shall be driven into the ground approximately twenty-four to thirty (24”-30”) inches below grade.
(h) Trunk protectors such as Arbor-Guards or an approved equal shall be placed at the base of the trunk of all new trees immediately after planting.

(i) In some cases, root barriers may be required. The City will make this determination. Should a root barrier be required, the Contractor will install a mechanical barrier that redirects root growth downward, eliminating the surface rooting that damages expensive hardscapes and creates a hazard. The barrier shall be twelve (12”) inches in depth and at a length determined by the City and placed in a circular fashion surrounding the trees’ root system. Root barriers are an additional service and cost.

(j) Contractor shall clean up all trash and any soil or dirt spilled on any paved surface at the end of each planting location and episode.

(k) All trees shall be of good nursery stock that adheres to the American Standard for Nursery Stock as described in the ANSI Z-60.1 Standards. Trees shall be free from pests, disease, and structural defects.

G. Crew Rental
The standard crew is three men, one chipper truck, one chipper, one aerial tower and all necessary hand tools. The crew and equipment can be modified to complete any type of miscellaneous tasks including special projects. Trees requiring service prior to their regularly scheduled grid or annual trim to rectify a specific problem such as blocked street lighting or signs, right -of-way clearance for utility lines, or broken limbs may be performed under the Crew Rental rate.

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H. Emergency Response
The Contractor shall be required to provide emergency on call response for damaged trees as a result of storms or other reasons. Emergency calls may occur at any given time. The Contractor will be provided with locations and the work to be done at each loc ation via telephone from FCS Director, Superintendent or authorized representative. Emergency work shall begin within two (2) hours of the initial telephone call.

The Contractor shall be required to provide a twenty -four (24) hour emergency phone number or the names of at least ten (10) contact individuals upon award of contract. Should the contact persons or their phone numbers change during the course of the contract, those changes shall be submitted to the City within two (2) working days.

The Contractor shall be required to provide all necessary traffic control during the course of emergency work complying with the most recent version of the MUTCD manual. Should the work involve any high voltage power lines or any utility lines the Contractor shall be required to notify the responsible utility company.

Work performed under the emergency provision of this contract shall be paid for on a crew hour basis. This shall include all labor, tools equipment, disposal fees and necessary materials.

I. Tree Watering
Watering is performed by a one-man crew with a water truck who will water various routes including landscape median and young trees that are three (3) years old and younger.

J. Small Tree Care
The City requires an active approach to the care of its young and newly planted trees. The Contractor shall be required to perform basic maintenance that will include, but not be limited to, tree well adjustments and watering, removal of weeds from tree wells, structural pruning, and re- staking when necessary.

K. Arborist Services
On occasion, the City requires tree evaluations including written reports from an outside Certified Arborist. The vendor shall provide an hourly rate for an Arborist that can respond to the City’s request(s) for the preparation of detailed arborist reports, tree evaluations and site inspections. Reporting can be generated on as little as one tree to an entire urban forest population and is handled on a case-by-case basis.

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L. Tree Inventory
The Contractor will provide the City access to a record keeping system consisting of an Internet- based software program. The program shall have the capability to produce detailed listings of tree and site information, work histories, service requests, summary reports and pictures of City tree species.

The Contractor shall provide software support to the City for the entire term of the contract.

The Contractor shall provide the City with recommendations for tree maintenance, recommended planting locations, and recommended removals.

Attributes to be collected by field personnel may include Address, Street, Facility, Species, Diameter, Crown, Height, recommended maintenance, overhead utilities and parkway size and type.

M. Traffic Control
Contractor shall conform to all City Traffic Safety as well as the most current edition of the MUTCD Manual requirements and operating rules at all times while this contract is in effect. The Contractor shall employee staff certified as Traffic Control Design Specialist and Traffic Control Technicians in accordance with the American Traffic Safety Services Association (ATSSA).

Contractor will be responsible for supplying and using all safety equipment necessary to close or delineate traffic lanes to through traffic. This is to include a high visibility Arrow Board(s) as necessary. The City, prior to use, must approve all traffic safety equipment for use.

Electronic sign boards, sign stands, delineators and/or cones shall be used to identify worksites for vehicular and pedestrian safety. In the event of nighttime work, lighted barricades and 26” double reflective cones will be required on work site.

N. Public Notice of Tree Pruning Operations
Contractor shall be required to notify residents and/or businesses of scheduled tree pruning operations at least twenty- four (24) hours prior to the work being performed. Notifications shall be made in the form of “No Parking” signs or door hangers.

O. Clean-Up
Contractor shall clean all job sites daily when work is completed, including the raking of leaves, twigs, etc. from the lawns, sidewalks and parkways and the sweeping of streets and gutters.

Each day’s scheduled work shall be completed and cleaned up and under no circumstances shall any brush, leaves, debris, or equipment be left on the street overnight, unless given special permission by FCS Director or Superintendent.

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Contractor’s equipment may be stored overnight, with advance approval by staff, in the City yards; however, the City will not be responsible for security of Contractor’s equipment.

Brush and debris shall be removed daily, sidewalks swept, lawns and parkways raked out and gutters cleaned.

The Director or Superintendent or authorized representative shall be the sole judge as to the adequacy of the clean-up.

P. Debris Disposal
All tree branches produced as a result of the Contractor’s operations under this contract will be reduced, reused, recycled, and/or transformed. The City will receive access to their Green Waste Recycling report detailing the amount of debris recycled and the location. This report is to be used for compliance with Assembly Bill 939.

(a) Green waste that is transported to an offsite facility for grinding into mulch shall be documented in a Green Waste Report and made available to the Director or Superintendent on a monthly basis.

(b) At the direction of the Director or Superintendent, wood waste generated from tree removals shall be chipped into pure wood chips with an even uniform size and then dumped in specified locations in the City.

Q. Parking
Upon request form Contractor, the City of Redlands will make every attempt to identify a suitable space for parking of vehicles and equipment for the purpose of this contract. The vendor will hold the City of Redlands harmless and release the City of liability as a result of theft or vandalism. Should a site not be available, then the vendor may park on City right -of-way near the project area(s).

R. Invoices
Contractor shall be required to submit invoices on a monthly basis. Invoice format shall include but not be limited to a list of each street that tree maintenance operations took place, the address of each individual tree, the species and its height and trunk diameter of each individual tree. Failure to submit invoices in this format may result in non -payment until these requirements are met.

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S. Inspections
The Director or Superintendent or designated representative shall, at all times, have access to the work and shall be furnished with every reasonable facility for ascertaining full knowledge respecting the progress, workmanship, and character of materials and equipment used and employed in the work.

T. Inventory Contract Management & Data Collection
The Contractor will manage the entire inventory project and will not use subcontractors. The project shall include field data collection, data entry, supply of the computer software, and training of City employees on the use of the system, future technical maintenance, and support and as an option, conversion of the existing database. The Contractor, upon award of contract should be prepared to perform the following:

• Obtain all required insurance as specified in the RFB. •Obtain any and all Business Licenses and/or permits.
• Execute a Contract for the Inventory of City trees.

a. Prior to Commencement of Work
i. Conduct a Pre -job meeting with City staff to discuss the City’s criteria with regards to all tree attributes to be collected, scheduling and location of fieldwork.
ii. The City has been divided into Tree Districts for more efficient management of data collection. For the purpose of completing the City’s tree inventory, the City will try to provide copies of the following:

1. City Maps with Street Tree Districts

2. Easement Maps including CFD and LMD areas

3. Grid Maps

4. Street Tree Master Plan with Tree Palette

5. Tree Ordinance

6. Additional information pertaining to City trees

7. Tree Maintenance Schedule

8. Information pertaining to City’s GIS system

9. Street Listing on diskette in database or ASCI format

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iii. Attributes to be collected by field personnel may include, but is not limited to:

1. Tree Number/position

2. City Tree District

3. Park name

4. Facility name

5. Location by street address

6. Location by GPS

7. Species by botanical name & common name

8. Tree diameter at standard height (DSH)

9. Canopy spread

10. Overall tree height

11. Current status

12. Noticeable disease/ailment

13. Tree structure

14. Recommended Maintenance

15. Existing overhead Utilities

16. Parkway Size

17. Parkway Type

U. Tree Inventory Data Management
• Data will be post-processed to establish sub-meter accuracy of points (only if GPS). • Tree inventory will be installed into a computer software program developed by contractor for long-term management of the Urban Forest. (Optional) The inventory program will link with the City’s ArcView system for GIS capabilities.
• Provide the City with Global Positioning Satellite (GPS) coordinates for each City tree inventoried. Using a handheld computer and a backpack GPS receiver, the inventory collector will identify the trees by their global coordinates of longitude and latitude, within one meter. By collecting the data using the GPS system, the City can consolidate the tree data with other various GPS coded programs in the City. • Provide monthly progress reports in the form of SHP files (shape file). The City will be able to review the data collected and the dots plotted on the maps.
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within 3 months, or sooner, from the “Notice to Proceed.” In order to complete this project within 6 months.

V. Technical Support and Maintenance
The Contractor shall provide routine maintenance, archive, backup, restore and disaster recovery procedures as may be requested by the City. The Contractor shall provide complete support, rapidly, with experienced staff available to the City during the hours of 8:00 A.M. to 5:00 P.M. Monday through Friday.

The Contractor shall be readily available by telephone, email or may respond to the City’s location within a timely manner.

MINIMUM REQUIREMENTS FOR TREE TRIMMIMG AND ARBORICULTURE

SERVICES

A. GPS Tree Inventory
The Contractor shall create a GPS tree inventory using the City’s standardized addressing system (trees will use the site address and shall utilize a numbering system where multiple trees, located at the same address, will be numbered in an ascending manner which corresponds with the ascending street addresses) for all parks and open space areas. This includes, but is not limited to, all trees within City of Redlands easement on public streets, parks, State property where a maintenance agreement exists, City facilities and open spaces such as medians, LMDs, CFDs, green belts, etc. The Contractor shall be required to create an ESRI ArcView/ArcGIS compatible SHP file (shape file). The new inventory shall be capable of showing the location of every existing tree site and vacancies on the City's existing GIS base maps (streets, parcels, addresses, ROW and hardscapes, etc.) Minimum accuracy shall be not more than one (1) meter. The collected inventory shall be on software that is available for City access on desktop/laptop computers. Bidder must supply an online database as well as a mobile app available on either an Android or iPhone platform which shall operate on a variety of applicable hand held devices.

The Contractor will manage the entire inventory project and will not use subcontractors. The project shall include field data collection, data entry, access to the computer software, and training of City employees on the use of the system, future technical maintenance and support and as an option, conversion of the existing database.

The Contractor shall provide routine maintenance, archive, backup, restore and disaster recovery procedures as may be requested by the City. The Contractor shall provide complete support with experienced staff available to the City during the hours of 7:00 A.M. to 5:00 P.M. Monday through Friday. The Contractor shall be readily available by telephone, email or may respond to the Redlands Regular Meeting of 02-20-24
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City’s location within a timely manner.

B. Inventory Data Collection
• (Mandatory) Provide a comprehensive tree inventory of the current status of all existing tree sites (e.g. vacant sites, stumps, new sites, etc.) by an ISA Certified Tree Worker and provide a comprehensive tree data collection report upon approval of agreement and Notice to Proceed (NTP). • Attributes to be collected by field personnel include District (area number or name), possibly a sub area, species identification, height, canopy spread, DSH (diameter at standard height) and condition evaluation. • Have an ISA Certified Worker of greater, perform tree data collection and provide an extensive tree evaluation.
• Attributes to be collected by field personnel include Tree District (area number or name), possibly a sub area, species identification, size (DSH) and condition evaluation.
• Provide the City with Global Positioning System (GPS) coordinates for each tree inventoried. The information collected can be linked directly to a Geographical Information System (GIS) program, such as ArcView. Using a handheld computer and a backpack GPS receiver, the inventory collector will identify the trees by their global coordinates of longitude and latitude. • By collecting the data using the GPS system, the City can consolidate the tree data with other various GPS coded programs.
• At the end of the project, the City will receive a complete listing of all sites inventoried, both in hard copy and in a software program, which will enable the City to connect the inventory to the GIS program and create various frequency reports.
• The collected inventory shall be on software that is available for City access on desktop/laptop computers. Bidder must supply an online database as well as a mobile app available on either an Android or iPhone platform which shall operate on a variety of applicable handheld devicesC.

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C. Computer Software Capabilities
• Have software capable of producing reports that can be exported to Microsoft Excel for graphic output for the purpose of displaying the data. • Capability of linking to ArcView GIS version 3.2 with automatic data export. • The software can also link to separate databases containing work history, work requests, etc.
• Bidder must supply an online database as well as a mobile app available on either an Android or iPhone platform which shall operate on a variety of applicable hand held devices.
• The database shall be capable of managing an unlimited number of records and have the capacity of adding additional tree sites should The City desire to input them. • It allows the tracking of all maintenance performed by City field crews and/or by contractors.
• Inquiries can be made by one field or a combination of fields.

D. Mobile Software Application Capabilities
• The City is asking for a field -based management of customer inventories and associated work records that is supported by a wide variety of handheld devices. • With this app, the customer (The City of Redlands) shall have the ability to access and manipulate their entire GPS-based inventory in satellite, roadmap, and textual views with great accuracy. Users shall be able to view site specific information and/or detailed work history. Users shall also have the ability to create and send work requests straight from the field.
• As work is completed both inventory and work history records are updated to this app so information is live and up-to-date the moment a WiFi connection is available. City employees with access will have the ability to update sites as well so that any work performed by in house city crew(s) will be input into the site history as well.

Information that has already been downloaded to the device shall be available even without internet connection.

E. Mobile Device Software requirements:

Android and iOS with Google Play

F. Recommended Hardware
Samsung Galaxy Tablet or iPad tablet

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EXHIBIT "B"

LABOR AND MATERIAL BOND

Whereas, the City of Redlands, State of California, and West Coast Arborists, Inc. (hereinafter designated as “Principal”) have entered into an agreement (the “Agreement”) whereby Principal agrees to tree trimming and arboriculture services (the “Work”), which said agreement, dated February 20, 2024, and titled as “Agreement to Perform Non-Professional Services for Improvement to Public Build ings and Grounds” is hereby referred to and made a part hereof; and

Whereas, under the terms of the Agreement, Prin cipal is required before commenc ing the performance of the Work, to file a good and sufficient Labor and Material bond with the City of Redlands to secure the claims to which reference is made in Title 3 (commencing with Section 9550) of Part 6 of Division 4 of the Civil Code of the State of California.

Now, therefore, said Principal and the undersigned as corporate surety, are held firmly bound unto the City and all contractors, subcontractors, laborers, material men and other persons employed in the performance of the Agreement and referred to in the a foresaid Code of Civil Procedure in the sum of Six Million Dollars ($6,000,000) for materials furnished or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to such work or labor, that said surety will pay the same in an amount not exceeding the amount hereinabove set forth, and also in case suit is brought upon this bond, will pay, in addition to the face amount thereof, costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by the City in successfully enforcing such obligation, to be awarded and fixed by the court, and to be taxed as costs and to be included in the judgment therein rendered.

Should the condition of this bond be fully performed, then this obligation shall become null and void, otherwise it shall be and remain in full force and effect.

In witness whereof, this instrument has been duly executed by the Principal and surety above named, on ____________________, 2024

(SEAL) (SEAL)

(Contractor) (Surety)
BY:
(Signature) (Signature)

Address:
_______________________________________
________________________________________

(Seal and Notarial Acknowledgment of
Surety)
Telephone( ) ___________________________

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EXHIBIT “C”
Price and Fee Bid

BID SCHEDULE

Description Unit Price
Tree Pruning Per Unit

1. Grid Pruning – Complete Pruning $90.00

2. Crown Cleaning $90.00

3. Raise Only $90.00

4. Crown Reduction $350.00

5. Service Request $350.00

6. Clearance Pruning $90.00

7. Newly Planted Tree (Young Tree Care) $60.00
Tree Removal

9. Complete Tree and Stump Removal
Net dia. trunk inches $/in 49.00

10. Tree Removal Only
Net dia. trunk inches $/in 39.00

11. Stump Removal Only
Net dia. trunk inches $/in 19.00
Root Pruning Per lineal foot

12. Root Pruning $35.00

13. Additional Root Pruning to Grade $45.00
Along sidewalks and curbs
Tree Planting Per Unit

14. 15” gallon $220.00

15. 24” box $420.00

16. 36” box $1,100.00

17. w/root barrier (10’ along hardscape) $400.00

18. w/french drain $300.00
Tree Watering Per Hour

19. Newly Planted Trees $100.00
Emergency Response Per Hour

20. 2 man crew week days between
7 am and 5 pm
$200.00
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21. 3 man crew week days between
7 am and 5 pm $300.00

22. 2 man crew evening/night/weekend hours
(travel time included) $280.00

23. 3 man crew evening/night/weekend hours
(travel time included) $420.00

24. Mulch Per Ton
Delivery and Pick-up $60.00

25. Tree Crew Rental Per Hour
3 man crew $300.00

26. Consulting Arborist Services Per Hour
Hourly rate $175.00
Data Entry Per Record

27. Inventory per tree $5.00

28. Inventory record input $5.00

29. Inventory record update $5.00
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NPS-2.2 (2/22)

26 EXHIBIT “D”

WORKERS’ COMPENSATION INSURANCE CERTIFICATION

Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:

(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to self-insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self -insure and to pay any compensation that may become due to his or her employees.

CHECK ONE

_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply wit h such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).

_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificate of consent to self -insure, or a certification of workers’ compensation insurance.

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

WEST COAST ARBORISTS, INC.

By: Date: _______ __________
Patrick Mahoney, President

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Page 13 of 67 ends

BID FORM

URBAN FOREST MAINTENANCE PROGRAM

NAME OF BIDDER: _____________________________________________________

The undersigned Bidder herby declares that it has carefully examined the location of the proposed Work, and has read and examined the Contract Documents, including specifications and all addenda, if any, for the following Project:

URBAN FOREST MAINTENANCE PROGRAM; CS-23-02

We hereby propose to furnish all labor, materials, equipment, tools, transportation, and services, and to discharge all duties and obligations necessary and required to perform and complete the Project in strict compliance with the Contract Documents for the following AMOUNT:

BID SCHEDULE

Description Unit Price
Tree Pruning Per Unit

1. Grid Pruning – Complete Pruning

2. Crown Cleaning

3. Raise Only

4. Crown Reduction

5. Service Request

6. Clearance Pruning

7. Newly Planted Tree (Young Tree Care)
Tree Removal

9. Complete Tree and Stump Removal
Net dia. trunk inches $/in_______

10. Tree Removal Only
Net dia. trunk inches $/in_______

11. Stump Removal Only
Net dia. trunk inches $/in_______
Root Pruning Per lineal foot

12. Root Pruning

13. Additional Root Pruning to Grade
Along sidewalks and curbs
Tree Planting Per Unit

14. 15” gallon

15. 24” box

16. 36” box

17. w/root barrier (10’ along hardscape)

18. w/french drain
Tree Watering Per Hour

19. Newly Planted Trees
Emergency Response Per Hour

20. 2 man crew week days between
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7 am and 5 pm

21. 3 man crew week days between
7 am and 5 pm

22. 2 man crew evening/night/weekend hours
(travel time included)

23. 3 man crew evening/night/weekend hours
(travel time included)

24. Mulch Per Ton
Delivery and Pick-up

25. Tree Crew Rental Per Hour
3 man crew

26. Consulting Arborist Services Per Hour
Hourly rate
Data Entry Per Record

27. Inventory per tree

28. Inventory record input

29. Inventory record update

BID ALTERNATE #1
Description Per Unit Cost Total Cost
Complete Tree Inventory
Update

Bidders must provide price for every item.

If the Contract Documents specify alternate bid items, the following Alternate Bid amount shall be added to the Total Base Bid Price, at the City’s sole option. The City can choose to include one or more of the Alternate Bid items i n the Work. If any of the Alternate Bid items are selected by the City, the corresponding amount shall be added to or deducted from the Total Base Bid Price for the Work. City can award/select Alternate Bid items at any time.

The basis of award will be on a “Best Value” evaluation based on the criteria mentioned in this bid document. The submitted bid will be used to help evaluate the cost of the urban forest maintenance program.

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Redlands City CouncilFebruary 20, 2024

Redlands City Council
February 20, 2024