Redlands City Council
March 19, 2024

Redlands Regular Meeting of 03-19-24 490 of 566
California MUTCD 2014 Edition
(FHWA’s MUTCD 2009 Edition, including Revisions 1 & 2, as amended for use in California) Chapter 3B – Pavement and Curb Markings November 7, 2014 Part 3 – Markings

Redlands Regular Meeting of 03-19-24 491 of 566
California MUTCD 2014 Edition
(FHWA’s MUTCD 2009 Edition, including Revisions 1 & 2, as amended for use in California) Chapter 3B – Pavement and Curb Markings November 7, 2014 Part 3 – Markings

Redlands Regular Meeting of 03-19-24 492 of 566
California MUTCD 2014 Edition
(FHWA’s MUTCD 2009 Edition, including Revisions 1 & 2, as amended for use in California) Chapter 3B – Pavement and Curb Markings November 7, 2014 Part 3 – Markings

Redlands Regular Meeting of 03-19-24 493 of 566
California MUTCD 2014 Edition
(FHWA’s MUTCD 2009 Edition, including Revisions 1 & 2, as amended for use in California) Chapter 9C – Markings November 7, 2014
Part 9 – Traffic Control for Bicycle Facilities

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12"

ELEVATION VIEW

PLAN VIEW
}
12" MIN.
18" MAX.
3" & 6" GRADE

ADJUSTMENT
RINGS
12" VARIES

MANHOLE RING & COVER
12"

CONCRETE
COLLAR

1. SAW CIRCULAR AROUND MANHOLE 12" FROM MANHOLE FRAME.

2. MANHOLE SHALL BE MARKED PRIOR TO CUT THE PAVEMENT.

3. RAISE MANHOLE FRAME AND COVER TO FINISH GRADE BY
INSTALLING CONCRETE RINGS AND LEVELING MORTAR.

4. BACKFILL WITH PCC CONCRETE TO FINISH GRADE.

5. CONCRETE TYPE SHALL BE 560-C-3250.

6. ADD QUIKRETE LIQUID CEMENT COLOR - CHARCOAL BLACK.

7. PROTECT FROM TRAFFIC LOADING UNTIL CONCRETE HAS CURED.

8. APPLY TACK COAT TO EDGES OF EXISTING PAVEMENT BEFORE INSTALLATION PATCH.

9. COLLARS ARE REQUIRED FOR ALL PAVED TRAVEL WAYS.

NOTE:

AC PAVEMENT

CUT LINE

CONCRETE
COLLAR

CUT LINE

CUT LINE

MANHOLE RING & COVER

CONCRETE
COLLAR

LIMIT STRIPING

TO MANHOLE COVER

LIMIT STRIPING

TO MANHOLE COVER
8"

CONCRETE COLLAR
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APPENDIX D
a. City Encroachment Permit Form
(Contractor to obtain encroachment permit from the City as no-fee permit) Redlands Regular Meeting of 03-19-24 522 of 566

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Redlands Regular Meeting of 03-19-24 523 of 566
PERMIT NO. _________
Name: Phone:

Address: City: Zip:

Contractor: USA ID No.:

Contractor License No.: Type: Cal OSHA No.:

Construction Start Date:

Development No.: Plan No.:

Street Name:

Cross Streets:

Address:

For the purpose of performing the following work:

Applicant/Agent Signature:

EACH
EA $ $ 43.00 EA =$ Truck Route Permit Required:

SF $ $ .44 SF =$
SF $ $ .87 SF =$
LF $ $ 3.28 LF =$ Closure Permit With
LF $ $ 2.19 LF =$ Traffic Plan Required:

SF $ $ .09 SF =$
SF $ $ .09 SF =$
EA $ $ 43.00 EA =$ Water Shutdown Required:

EA $ $ 2,568.00 EA =$
EA $ $ 2,011.00 EA =$
CY $ $ 130 CY =$ Bond Required:

LF $ $ 5.21 LF =$
EA $ $ 43.00 EA =$
EA $ $ 43.00 EA =$
EA $ $ 43.00 EA =$
LF $ $ 1.73 LF =$
EA $ $ 43.00 EA =$ Conduit Material:

EA $ $ 43.00 EA =$
EA $ $ 43.00 EA =$
LF $ $ 1.73 LF =$ Conduit Size:

LF $ $ 1.73 LF =$
EA $ $ 43.00 EA =$
EA $ $ 43.00 EA =$
EA $ $ 43.00 EA =$
EA $ $ 43.00 EA =$
LF $ $ 1.73 LF =$
SF $ $ .18 SF =$
EA Fire Flow Test……………………………… $ EA =$
SF $ SF =$
EA $ $ 55.00 EA =$ Calculated By
HR OT/Off Hrs Inspection (2 HR Min) $ $ 122.60 HR =$
$ =$
$ =$
SUBTOTAL PERMIT FEE $
PERMIT FEE work complete within specified date from issuance = $ 339.00 fee.

Municipal Utilities & Engineering
$
TOTAL ENCROACHMENT PERMIT FEE $

0.00 $339.00

86.00 86.00

86.00 86.00

86.00 Application for Road / Encroachment Permit
City of Redlands - Municipal Utilities & Engineering Department Anticipated Completion Date:

I hereby request permission to construct/install improvements/facilities within the City of Redlands road right-of-way at the following location:

86.00 86.00

86.00 86.00

86.00 86.00

86.00 86.00

86.00 86.00
BASE
Date:

Driveway Appr, Res/Comm……………….

Sidewalk……………………………………
Cross Gutter/Spandrel……………………
Crushed Aggregate Base…………………
Curb & Gutter………………………………
Curb/Berm………………………………….

Traffic Signal - Modification……………….

SHADED AREA FOR OFFICIAL USE ONLY
In accordance with Plans approved by the Municipal Utilities & Engineering Director and/or the Standard Specifications and Detail Drawings of the City of Redlands for the quantity and type of improvements listed below:

86.00 Street Light………………………………… 86.00
Traffic Signal - New……………………….

Asphalt Pavement…………………………

86.00 86.00

86.00 86.00

10.00 (Effective 10/7/2020)
PENALTY FEE 25% of total permit fee if issued after commencement of work Sewer Manhole…………………..……….

Reinforced Concrete………………………
Storm Drain Pipe…………………………..

Curb Inlet/Outlet Structures………………
Water Shutdown…………………………..

Fire Service…………………………………
Sewer Cleanout……………………………
Sewer Lateral………………………………
Water Main - Potable……………………..

Water Main - Non-Potable……...………..

Fire Hydrant Assembly……………………
Water Service Lateral……………………..

Storm Drain Manhole/Junction Box……..

Curb Core…………………………………..

Sewer Main……………………..…………

86.00 86.00

86.00 86.00

86.00 79.00
Excavation/Utility Trench………..….…….

Street Patch………………………………..

Warranty Fee (Street Cut)……………..…
Traffic Safety Setup………………………..

YES NO
YES NO
YES NO
YES NO
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APPENDIX E

TRASH COLLECTION SCHEDULE
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Thursday
Monday
Friday
Tuesday
Thursday
Wednesday
Friday
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5TH

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ST
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N

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DR
PL
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CHURCH

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ST ST
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9TH
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MCAULIFFE CT
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CT
S

MORRISON

ARDMORE

ARDMORE

LEMON ST
S
LYTLE

ST LIME ST BERMUDA
RD

CORONADO

ROOSEVELT
AV
LYTLE

ARDMORE AVE
U

UNIVER -

NIV ER- S

SITY PL
ITY ST

KENWOOD
DR CT

LORI CT
ST
LN

REDLANDS
GARY
ST ST

SPARROW CT

S LINCOLN

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HEMLO C K CT
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CT
E
ST

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PALM

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GROVE

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CT
CT

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CT
CT
ST
ST

C T E DR
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DR JAD E CT
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CT CRAINIER

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11299 25701

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PILGRIM RD
0 0.25 0.5 0.75 1
Miles
Solid Waste Collection Days Scale
November 15, 2013 wo1156RefuseDays8.5x11
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APPENDIX F

EVENTS AND SCHOOL CALENDAR
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REDLANDS UNIFIED SCHOOL DISTRICT

STUDENT ATTENDANCE CALENDAR
2023-2024

ALL REDLANDS SCHOOLS
1/2 3 4 5 6 7 8/9 10 11 12 13 14 15/16 17 18 19 20 21 22/23 24 25 26 27 28 29/30 31 1 2 3 4 5/6 7 8 9 10 11 12/13 14 15 16 17 18 19/20 21 22 23 24 25 26/27 28 29 30 31 1 2/3 4 5 6 7 8 9/10 11 12 13 14 15 16/17 18 19 20 21 22 23/24 25 26 27 28 29 30/1 9 H P P 4 H
H P P 5 H
2 3 4 5 6 7/8 9 10 11 12 13 14/15 16 17 18 19 20 21/22 23 24 25 26 27 28/29 30 31 1 2 3 4/5 6 7 8 9 10 11/12 13 14 15 16 17 18/19 20 21 22 23 24 25/26 27 28 29 30 1 2/3 4 5 6 7 8 9/10 11 12 13 14 15 16/17 18 19 20 21 22 23/24 25 26 27 28 29 30

P X H M M M M M H H H H H H H H H H H H H H H

P H H H H H H X H H H H H H H H H H
1 2 3 4 5 6/7 8 9 10 11 12 13/14 15 16 17 18 19 20/21 22 23 24 25 26 27/28 29 30 31 1 2 3/4 5 6 7 8 9 10/11 12 13 14 15 16 17/18 19 20 21 22 23 24/25 26 27 28 29 1 2/3 4 5 6 7 8 9/10 11 12 13 14 15 16/17 18 19 20 21 22 23/24 25 26 27 28 29 30/31

H H H H H H H M H H H H H H H H H H

H H H H H H H H H H H H H H H H H
1 2 3 4 5 6/7 8 9 10 11 12 13/14 15 16 17 18 19 20/21 22 23 24 25 26 27/28 29 30 1 2 3 4/5 6 7 8 9 10 11/12 13 14 15 16 17 18/19 20 21 22 23 24 25/26 27 28 29 30 31 1/2 3 4 5 6 7 8/9 10 11 12 13 14 15/16 17 18 19 20 21 22/23 24 25 26 27 28 29/30

H M M P
H M P
End of Quarter and Semester Dates - Grades TK/K and 6-12 Quarter 1 - October 6 H - Holidays - NO ATTENDANCE
Elementary 42 days
Secondary Quarter 2 / Semester 1 - December 15 LABOR DAY September 4 42 days Quarter 2 VETERANS DAY November 10
P Staff Professional Day (No Students In Attendance) 84 days Semester 1 THANKSGIVING RECESS November 20 - 24 M Minimum Day- Conferences/Report Card Preparation Quarter 3 - March 15 WINTER RECESS December 18 - January 5 H Holiday (No Students In Attendance) 48 days MARTIN LUTHER KING DAY January 15 X Report Card Day (No Students In Attendance) Quarter 4 / Semester 2 / End of year - June 6 PRESIDENTS' DAY February 19 48 days Quarter 4 SPRING BREAK March 18 - March 29
96 days Semester 2 MEMORIAL DAY May 27
Student Attendance Days - 180 End of Trimester Dates - Grades 1-5 Teacher Attendance Days - 185 Trimester 1 - November 3
61 days
Trimester 2 - March 1
62 days
Trimester 3 - June 6 Board Approved:
58 days
March 8, 2022
January February March
April May June
July August September
October November December
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APPENDIX G

CONTRACTOR SAFETY PROGRAM
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THE CITY OF REDLANDS

CONTRACTOR SAFETY

PROGRAM
Rev. June 15, 2021
Redlands Regular Meeting of 03-19-24 535 of 566

TABLE OF CONTENTS
I. POLICY......................................................................................................................3 II. AUTHORITY..............................................................................................................3 III. SCOPE.....................................................................................................................3 IV. DEFINITIONS...........................................................................................................3 V. RESPONSIBILITIES ....................................................................................................4 RISK MANAGEMENT... …………………………………………………………………………………………………………4 PROJECT MANAGER (CITY)……………………………………………………………………………………………………..5 INSPECTOR (CITY)………………………………………………………………………………………………………………..5 EMPLOYEES (CITY)……………………………………………………………………………………………………………….5 CONTRACTOR…………………………………………………………………………………………………………………….5 PROJECT SAFETY OFFICIAL……………………………………………………………………………………………………..6 VI. PROGRAM ..............................................................................................................6 SAFETY PREQUALIFICATION QUESTIONNAIRE……………………………………………………………………………..6 APPEAL PROCESS…………………………………………………………………………………………………………………7 CONSTRUCTION PROJECTS (TIER I AND TIER II)…………………………………………………………………………….8 INSPECTIONS……………………………………………………………………………………………………………………..9 TRAINING/DOCUMENTATION………………………………………………………………………………………………...9 NON-COMPLIANCE………………………………………………………………………………………………………………9 CITY PERSONNEL………………………………………………………………………………………………………………….9 VII. RECORDKEEPING………………………………………………………………………………………………….10 VIII. ADDITIONAL REFERENCES ...................................................................................10 ACKNOWLEDGMENT OF RECEIPT (A)……………………………………………………………………………………….11 SAFETY PREQUALIFICATION QUESTIONNAIRE (B)………………………………………………………………………..12 NOTICE OF NONCOMPLIANCE (C)…………………………………………………………………………………………..13 JOB HAZARD ANALYSIS (D)……………………………………………………………………………………………………14 INCIDENT INVESTIGATION FORM (E)………………………………………………………………………………………..15 Redlands Regular Meeting of 03-19-24 536 of 566
3 I. Policy

CONTRACTOR SAFETY PROGRAM
The purpose of this Contractor Safety Program (“CSP”) is to ensure, as best as reasonably possible, the protection and safety of all persons and property during construction activities undertaken by private contractors on behalf of the City of Redlands (“City”). The City has a comprehensive and structured approach in outsourcing services performed on City facilities by third-party persons and entities (“Contractor(s)”). The first phase of this comprehensive approach includes actively screening Contractors based on safety records, safety performance, and safety compliance. After the qualified Contractor is awarded a contract, the Contractor must then ensure compliance with all local, state, federal and Cal/OSHA regulations applicable to the contracted scope of work, and requirements set forth within this CSP. The Contractor, its agents, and personnel must adhere to the policies and procedures set forth by this CSP and all applicable laws and regulations.

II. Authority
California Code of Regulations, Title 8, Section 336.10 “Determination of Citable Employer” California Code of Regulations, Title 8
“Greenbook” Standard Specifications for Public Works Construction Redlands Municipal Code
California Building Code
III. Scope
This CSP applies to all Contractors who provide or render construction or improvement services for Cityowned property and facilities.

The Contractor services covered under this CSP include, but are not limited to, the following:

A. New construction;
B. Remodeling;
C. Facility maintenance orrepair;
D. Equipment installation or maintenance; and
E. Services (i.e. janitorial, fleet operations, landscaping,etc.) Consultants/ Professional service providers are exempt from having to submit a Safety Prequalification Questionnaire (“SPQ”), prior to the beginning of work, but they are expected to be compliant with industry best practices with regards to maintaining a safe work environment for their employees and others.

IV. Definitions
A. Contract – any written agreement between the City of Redlands and a Contractor, to perform a specified scope of work on City facilities. With respect to this policy, a contract includes, but is not limited to: awarded purchase orders, bids, and/ or project contracts.

B. Construction Work – construction, alteration, and/or repair, including painting anddecorating.

C. Contractor – a person or entity (including all personnel) awarded a contract to perform work on City property or facilities.

D. D.A.R.T Rate – Injuries and illnesses severe enough to warrant: Days Away, Restrictions and Transfers. The DART rate is calculated using the following formula: Number of OSHA Recordable injuries and illnesses that resulted in Days Away x 200,000/divided by total hours worked by all employees during the year covered.

Redlands Regular Meeting of 03-19-24 537 of 566
4 E. Designated Work Area – an area where it is necessary to restrict or limit entry or access of nonessential personnel or the public. Examples include work areas involving remediation abatement, demolition, excavation, and overheadlifting.

F. Facilities – any building or property owned by the City of Redlands.

G. Hazard – source or situation with a potential for harm in terms of injury or health, damage to property, damage to workplace environment, or a combination ofthese.

H. Job Hazard Analysis (“JHA”) – a technique that focuses on job tasks as a way to identify hazards before they occur. It focuses on the relationship between the worker, the task, the tools, and the work environment. The objective is to eliminate the risk or to utilize control measures to reduce the risk.

I. North American Industry Classification System (“NAICS”) – is the standard used by Federal statistical agencies in classifying business establishments for the purpose of collecting, analyzing, and publishing statistical data related to the U.S. businesseconomy.

J. Non-compliance – any deviation from standards, practices, processes, procedures, regulations etc. that could either directly or indirectly lead to injury or illness, property damage, damage to the workplace environment, or any combination of thesecriteria.

K. Notice of non-compliance – form provided to the Contractor by the City alerting the contractor of non-compliance with City specifications, Cal/OSHA regulations, or any other generally accepted safe work practice.

L. Non-compliant hazardous work condition – any hazard that is considered to be non-compliant with State or Federal safety and health regulations, City specifications, or any inconsistency with generally accepted work practices.

M. Personnel – all Contractor employees, contractors, sub-contractors and agents providedaccess to City property or facilities.

N. Recordable Incident – any injury or illness resulting in death, days away from work, restricted work or transfer to another job, medical treatment beyond first aid, or loss of consciousness per OSHA Section 1904.7(a).

O. Safety Tailgate – informal safety meeting generally conducted at the job site prior to the commencement of a job or work shift.

P. Services – any and all, labor, duties, functions and activities required to be performed by the Contractor under the contract and any subsequent addenda.

V. Responsibilities

RISK MANAGEMENT
A. Update, maintain, and administer this CSP;
B. Maintain centralized records of training, site visit data, written programs, tailgate meetings, permits, and all other necessary contractor relateddocumentation;
C. Provide technical assistance to Engineeringpersonnel; D. Attend Pre-construction meetings and progress meetings asneeded; E. Provide assistance on safety inspections as needed;
F. Review safety submittals;
G. Provide guidance on pre-qualification determination; and H. Provide training to affected city personnel with responsibilities under thisprogram.

Redlands Regular Meeting of 03-19-24 538 of 566
5 PROJECT MANAGER (CITY)
The Project Manager has the authority to delegate any or all portions of this CSP to subordinates, but the Project Manager will be held accountable for their compliance. The Project Manager shall contact Risk Management, as necessary, for assistance in relation to this CSP.

A. Ensure safety hazards are addressed in a timelymanner; B. Communicate safety concerns during pre-construction meetings and progressmeetings; C. Inform impacted employees of construction activities scheduled in their workarea; D. Enforce pre-qualification procedures in bidding process; and E. Ensure this CSP is properly executed.

INSPECTOR (CITY)
The City of Redlands construction inspector is not a safety professional and will only provide “Notice of NonCompliance” for obvious and serious non-compliant conditions.

A. To the best of their abilities, inspect work sites for safetyhazards; B. Communicate safety concerns to Contractor;
C. Provide Contractor with “Notice of Non-Compliance” when serious conditions occur or repeatviolations; D. Collect documentation needed for construction worksites; E. Submit documentation to Risk Management forrecordkeeping; F. Maintain photo documentation of safety hazards;
G. Never enter situations that can harm or endanger himself/herself; H. Never use personal protective equipment (PPE) or enter situations, which they are not trainedfor; I. Contact Emergency Medical Services (911) and Risk Management in case of emergency;and J. Attend and communicate safety concerns in progressmeetings.

EMPLOYEES (CITY)
A. Immediately notify the Project Manager, inspector, or Risk Management of any safety related concerns at a Contractor job site; and
B. Contact Emergency Medical Services (911) and Risk Management in case ofemergency.

CONTRACTOR
Where relevant and applicable, the Contractor’s responsibilities shall include:

A. Compliance with requirements and responsibilities detailed within the Contractor Safety Program; B. Ensure all local regulatory requirements are met and all necessary permits are obtained before conducting work on behalf of the City;
C. Designate a Project Safety Official by name who shall be available at all times to abate safety hazards; D. Ensure all personnel have the appropriate qualifications and training to perform the contracted work (Copies of current training documentation and certifications must be on file with theCity); E. Inform City Project Manager or inspector of any job site safety hazards orconcerns; F. Inform City Project Manager if any suspected asbestos-containing material islocated; G. Conduct and submit Job Hazard Analysis (JHA) before work and as required by change of tasks; H. Conduct and submit Safety Tailgates on a bi-weekly basis; I. Provide all required PPE necessary to conduct work safely and in accordance with required local regulations;
J. The safety of all individuals who enter work site;
K. Spill cleanup;
L. Immediately report any incidents, accidents, near misses, unsafe conditions, or unsafe acts involving any jobsite personnel;
Redlands Regular Meeting of 03-19-24 539 of 566
6 M. Arrange for the proper storage and removal of waste generated prior to the completion of job, and provide confirmation that the materials have been removed or disposed of in a manner compliant with all applicable environmental regulations;
N. Removing all equipment used during work activities and ensuring proper housekeeping of designated work area at the end of each workday and upon completion of the job; O. Contact Emergency Services (911) and Project Manager in the event of an emergency; and P. For the actions of their subcontractors, as they may pertain to this CSP, including their adherence to its contents and review of this document.

PROJECT SAFETY OFFICIAL (CONTRACTOR)
A. Shall be at the work site at all times;
B. Must be thoroughly familiar with the Contractor’s Injury and Illness Prevention Program (IIPP) and Code of Safe Practices;
C. Shall be available at all times to abate any potential safety hazards;and D. Shall have the authority and responsibility to shut down an unsafe operation, if necessary.

VI. Program

SAFETY PREQUALIFICATION PROCESS
A. The safety prequalification process is intended to:
• Provide the City with knowledge of past and current safety performance of Contractors working on City construction projects;
• Improve Contractor compliance with City safety rules, including safe work practices required by applicable regulations and laws; and
• Improve safety during Contractor activities.

B. A copy of the SPQ shall be provided to each person or entity bidding on a project, as part of the bidding process.

C. The completed questionnaire shall be returned and reviewed prior to awarding contract work, with supporting information provided as indicated by responses onquestionnaire.

D. The SPQ shall be submitted to: 35 Cajon St., Suite 4 Redlands Ca, 92373
Attention: Project Name-Contractor Name-SPQ
E. The following criteria and information relating to the Contractor will be reviewed prior to awarding contract:
• Contractor License;
• Incident Rates;
• OSHA Citations;
• Safety Policies;
• Safety Programs and Procedures;
• Compliance History on City Projects; and
• Certification Statement.

F. Contractor must qualify in each section to be approved for award of acontract.

G. If a Contractor fails to pass prequalification procedure, the City has the right to disqualify the Contractor’s proposal.

Redlands Regular Meeting of 03-19-24 540 of 566
7 H. All costs associated with compliance with City of Redlands prequalification requirements shall be at the sole expense of the Contractor.

I. If a Contractor provides information that is later determined to be false, or improperly withholds information, the Contractor will be immediatelydisqualified.

J. Any questions or information relating to filing this questionnaire may be answered by reaching:
• Engineering: (909) 798-7698; or
• Risk Management: (909) 798-7514

DISQUALIFICATION APPEAL PROCESS
This provision is established pursuant to Public Contract Code section 20101(d) which requires every public agency that requires prospective bidders to prequalify pursuant to the law to establish “a process that will allow prospective bidders to dispute their proposed prequalification rating prior to selection of an alternate bidder.” If the City intends to disqualify a bidder based upon the bidder’s safety record, the City will notify the bidder in writing and provide the bidder with any supporting evidence that has been received from others or adduced as a result of an investigation by the City. The notice of intention shall be sent by certified mail with return receipt requested or by overnight mail via a delivery service that provides online tracking which identifies the date of the prospective bidder’s receipt of the notice, and shall include notice that the bidder has the right to, and may request a hearing to rebut any evidence used as a basis for disqualification and to present evidence to the City as to why the prospective bidder should be found qualified. Requests for a hearing must be made by written request to the City within ten calendar days of the date of the prospective bidder’s receipt of the City’s notice of intention. If the bidder does not request a hearing within the time allowed, the City’s determination shall stand unchallenged and become final.

Within seven calendar days of receiving the bidder’s request for a hearing, the City shall notify the bidder in writing of the date, time and place of the hearing. The hearing shall be held no sooner than ten (10) calendar days and no later than fifteen (15) calendar days after the notice is given. The notice shall inform the bidder of its right to present testimony and documents in support of its position.

The hearing shall be conducted before the Redlands City Manager, which may be continued from time to time as reasonably determined by the City Manager, but shall not exceed forty five (45) days. At the conclusion of the hearing, and after considering all testimony and documentation presented, the City Manager shall issue a written decision no later than five calendar days following the hearing. The City Manager’s decision shall be final and is not subject to further appeal to the City.

The bidder shall not be entitled to bid on any contracts with the City until it has met the safety pre-qualification standards. If the City Manager approves an appeal, the contractor will have been deemed to meet the qualification standards and it will be valid for one year. The bidder shall have the right to withdraw its application for prequalification or its appeal at any time before the City Manager’s decision becomes final. Such withdrawal will not preclude the bidder from re-applying for prequalification.

CONSTRUCTION PROJECTS
A. After a contract is awarded, the Contractor shall maintain, throughout the duration of the project, safety measures as necessary to protect the public and workers within, or in the vicinity of, the designated work zone. This includes an evaluation of the work to be performed and the hazards likely to be encountered.

Contractors are expected to follow, at a minimum, all pertinent laws, rules and regulations for the location in which they will be working. Where applicable, Contractor Safety Programs will meet or exceed City programs/ procedures and are subject to review and approval by the City prior to contractexecution.

Redlands Regular Meeting of 03-19-24 541 of 566
B. Job Hazard Analysis(“JHA”)

1. Prior to a notice to proceed a JHA must be completed utilizing the City’s form, or equivalent, to assess the hazards present in the designated work area. Any information requested on the City’s form, but not stated on the equivalent form utilized, shall be provided separately with the original submission.

2. All members of the construction unit must sign the JHA to acknowledge hazard abatement procedures.

3. JHA must be kept at job site accessible to all impactedpersonnel.

4. Failure to follow JHA procedures may lead to termination of thecontract.

C. Personal Protective Equipment (“PPE”)

1. All required PPE must be worn at all times during work activities.

2. All mandatory PPE must be highlighted in the JHA.

3. PPE shall be provided by the Contractor.

4. Failure to follow PPE guidelines may lead to termination of thecontract.

D. Safety Tailgates

1. Safety Tailgate Meetings must be held on a biweekly basis for all constructionprojects.

2. The first meeting shall take place on Day 1, Week 1 and every other weekthereafter.

3. Tailgates shall be signed by all personnel and submitted to Construction Inspector for recordkeeping.

4. Tailgate topics should be specific to the scope of work of theproject.

E. Injury Reporting

1. Contractors shall immediately report injuries or accidents to the Project Manager (regardless of severity). Additionally, contractors are responsible for and must also conduct accident investigations of any injuries that occur on site and provide results to the ProjectManager.

2. Use the City Incident Investigation Form (Attachment E), or equivalent, to meetthis requirement.

F. Spill Prevention

1. The Contractor is responsible for any spill within the confines of the project and those outside of the construction limits caused by the Contractor’s defective equipment, containers, or personnel.

2. Secondary spill containment systems shall be used to prevent contamination of theenvironment.

G. Construction in Occupied Buildings

1. When building occupants are present during construction projects additional safeguards must be implemented to eliminate exposures and complaints. Dust/ particulates from demolition, sanding and other construction activities must be controlled by adequate ventilation, or containment and negative air ventilation systems based upon the specific type of activity and particle. Similar controls must be utilized for odorous activities including, but not limited to, carpet adhesive, painting, welding, and coatings.

2. The Contractor shall ensure that the HVAC system is protected in order to prevent contamination.

If an HVAC system is unprotected and contaminated by any construction/demolition materials, the Contractor shall be held responsible for the cost of cleaning the system and any subsequent repairs therein.

3. Negative air ventilation systems shall have appropriate filtration and be exhausted outside of the building.

INSPECTIONS
A. Follow up inspections will be executed to enforce compliance with safety and health requirements.

B. Follow up inspections will be conducted as part of routine site inspections by construction inspector and Risk Management employees.

Redlands Regular Meeting of 03-19-24 542 of 566
C. The SPQ aims to provide the City with knowledge of Contractor safety history and safety practices. This minimizes the need for increased frequency of inspections. In addition, the City will take the following guidelines into consideration when determining frequency ofinspections.

1. Scale of project;

2. The frequency with which the number and types of hazards change as the workprogresses;

3. More frequent inspections will be implemented in the beginning of the project;and

4. When the Contractor has never worked for the City.

TRAINING/DOCUMENTATION
A. Contractor will ensure that all personnel are properly trained for the scope of work they are assigned, as well as the equipment they will be utilizing.

B. Documentation shall be on file with the City prior to projectstart.

C. Personnel missing training documentation shall not be permitted to work on awarded City projects.

D. Training requirements are mandated by Federal and State Regulations. This may include, but is not limited, to the programs listed in the SPQ.

NON-COMPLIANCE
A. Contractor compliance issues shall be documented on the “Notice of Non-Compliance” form. A copy of this form shall be provided to Contractor for completion.

B. Upon receipt of the completed “Notice of Non-Compliance” form, the Project Manager and Risk Management will evaluate, based on the incident, and identify, as appropriate, any additional corrective and/or preventive actions for completion.

C. If immediate correction is not feasible, the project will be temporarily stopped until the issue is adequately resolved.

D. City staff with authority to stop work are:

1. Construction Inspector;

2. City Project Manager;

3. City Manager; and

4. Risk Management staff.

E. Any violation or deviation from safety rules, procedures, or regulations, based on evaluation, may be subject to any and all disciplinary actions listed asfollows:

1. Verbal warning

2. Written warning-Notice ofNon-Compliance (work may not continue until approved corrections are implemented);

3. Dismissal of non-complying personnel; and/or

4. Termination of Contract.

The City of Redlands maintains the right to terminate any contract for the violation of safety issues without liability to the City.

CITY PERSONNEL
A. All affected City employees will be informed in advance of any construction related work or other contract work which has the potential for impacting their workplace. Notifications will be made to all affected employees via e-mail or written memo by the Project Manager or designee. Notifications must include the following information:

1. Start and end dates of the work to be completed;

2. Work areas to be affected;
Redlands Regular Meeting of 03-19-24 543 of 566

3. Description of work to be completed;

4. Name and phone number of Project Manager;

5. Name and phone number of Construction Inspector; and

6. Name and phone number of Risk Management.

B. Employees should be instructed to notify Project Manager regarding logistical issues or other concerns.

Safety and Health concerns should be directed to either the Project Manager, Inspector, or Safety Specialist.

VII. Recordkeeping
The City’s Human Resources / Risk Management Department will maintain all records prepared in association with this CSP, with copies also place on file with the office of the City Clerk.

VIII. Additional References
https://www.dir.ca.gov/title8/336_10.html
Redlands Regular Meeting of 03-19-24 544 of 566
11 City of Redlands
Acknowledgment of Receipt Statement
I acknowledge by signing this document, that I have received and reviewed the City of Redlands’ Contractor Safety Program and understand that it contains important information on the City’s policies and procedures regarding employee safety as it pertains to Contractor activities. Furthermore, I acknowledge that failure to comply with any of these procedures may lead to termination of the contract with the City.
____________________________ ______________________________ Contractor Signature Contractor Title:
______________________________________ ________________________________________ Contractor Name (Print) Date Signed
If you have any questions regarding this document, please contact the Risk Management Division at (909) 798-7514.

Attachment A
Redlands Regular Meeting of 03-19-24 545 of 566
12 CITY OF REDLANDS

SAFETY PREQUALIFICATION QUESTIONNAIRE
SECTION 1 – GENERAL INFORMATION
Company Name:

Contractor License #: Expiration Date:

Address:

City: State: Zip Code:

Name of Person Submitting Application:

Title: Telephone #:

Email Address:

Identify the highest ranking Safety/Health Professional in your Company:

Name:

Title: Telephone #:

Omitting or reporting false information on this questionnaire may result in disqualification of bid.

The City of Redlands reserves the right to conduct random or for-cause audits of information stated in this questionnaire. If deemed necessary, additional documentation may be requested by the City to verify responses on this questionnaire.

Attachment B
Redlands Regular Meeting of 03-19-24 546 of 566
13 SECTION 2 – INCIDENT RATES & WORKER’S COMPENSATION INFORMATION

INCIDENT RATES
Provide your actual injury and illness data below:

Provide the NAICS Code Number that best represents
your Firm:_____________________________
Provide any additional numbers here:
______________________________________
(Provide three full years of data) Last Calendar 2 Years Ago 3 Years Ago Number of hours worked by all employees:

Total Recordable Incident Rate*:

D.A.R.T. Rate*:

Total Number of Fatalities:

Incident Rate = [(Total Recordable Cases X 200,000 hours)/ Number of hours worked by all employees] D.A.R.T. Rate = [(Total Number of entries for Days Away, Restricted and Job Transfer X 200,000 hours)/ Number of hours worked by all employees]
If your latest incident rates and D.A.R.T. rates are greater than 100% of the industry average for all your NAICS code Numbers Listed, your bid may be disqualified.

The industry average can be found at www.bls.gov
WORKERS’ COMPENSATION INFORMATION

1. Provide your Workers’ Compensation Experience Modification Rate (EMR) Data:

Policy Year EMR
* If your current EMR is greater than 1.25, initialing here certifies that you will provide a competent, full- time person or representative responsible for safety for all City projects:____________
Current EMR*
* lnitialing here certifies that your firm does not have an EMR:___________ (Submit a copy of your firm's Loss Run Reports for the last three years if your firm does not have an EMR.)
1 Year Ago:
2 Years Ago: Name of your firm’s Workers’ Compensation carrier:
3 Years Ago: Phone Number of Workers’ Compensation carrier

2. Is your firm self-insured for Workers' Compensation claims? Yes  No  (If yes, please attach a copy of the latest Annual Report to the State of California Department of Industrial Relations and/or State of California Certificate of Self-Insurance.) SECTION 3– CITATION HISTORY

1. Has your firm received any regulatory citations in the last threeyears? Yes  No  If yes, please answer the question below.

Redlands Regular Meeting of 03-19-24 547 of 566
14 2. Were any of the confirmed (Closed) citations classified as Serious, Willful, Repeat, or Failure to abate?
Yes  No 

3. If yes, please explain:

4. Have you abated all of the citations issued to you in the last threeyears Yes  No  If no, please explain abatement action plan:

SECTION 4 – SAFETY POLICIES
Questions (Please check YES or NO) YES NO*

1. Does your company provide and adhere to a written Illness Prevention Program (IIPP) (CCR Title 8 §3203(a))? If yes, a copy of the program will be required on-hand at the job site throughout the duration of the contract. Please attach a copy to your bid proposal.  

2. Does your company provide and conduct Tailgate Meetings, or equivalent with employees at least every 10 working days. (CCR Title 8 §1509(e))
 

3. Does your company have a policy for disciplinary action for unsafe behavior ensuring employee compliance with safe and healthy work practices? (CCR Title 8 §3203(a)(2))  

4. Does your company provide and abide by a written Code of Safe Practices that relates to your firm’s operations. (CCR Title 8 §1509(b)) If yes, a copy of the Code of Safe Practices will be required on-hand at the job site throughout the duration of the contract. Please attach a copy with your bid proposal.  

5. Does your company perform JHAs? (CCR Title 8 §1511(b)  

6. Does your company provide training and retraining programs for ensuring employee compliance with safe and healthy work practices? (CCR Title 8 §3203 (a)(2), (a)(7)  

7. Does your company provide training and retraining programs for ensuring employee compliance   *Please provide reason(s) for NO answer in the box below or on a separate sheet of paper.

Failure to provide the above-referenced documents will result in the contractor’s bid being disqualified.

SECTION 5 – SAFETY PROGRAMS AND PROCEDURES

PLEASE ANSWER ALL QUESTIONS BY CHECKING YES OR NO, AND ATTACHING APPROPRIATE DOCUMENTS THAT MAY APPLY OR AS REQUESTED.

Redlands Regular Meeting of 03-19-24 548 of 566
15 YES NO

1. Is Confined Space work anticipated in the scope of the work awarded? (If no, please proceed to Question 2)  
If yes, please attach the following: Attached?
Copy of written Confined Space Entry Procedure  
List of personnel authorized on jobsite to work in confined space(s)   List of personnel authorized on jobsite to serve as Rescue Team   Verification of personnel training (copies of certs, cards, etc.)  

2. Is work requiring Lockout/Tagout protocols anticipated in the scope of the work awarded? (If no, please proceed to Question 3)  
If yes, please attach the following: Attached?
Copy of written Lockout/Tagout (LOTO) Procedure  
List of personnel authorized on jobsite to perform LOTO   Verification of personnel training (copies of certs, cards, etc.)  

3. Is work requiring a personal lift anticipated in the scope of the work awarded? (If no, please proceed to Question 4)  
If yes, please attach the following: Attached?
List of personnel authorized on jobsite to use lifts   Verification of personnel training (copies of certs, cards, etc.)  

4. Is work requiring a forklift anticipated in the scope of the work awarded? (If no, please proceed to Question 5)  
If yes, please attach the following: Attached?
List of personnel authorized on jobsite to use a forklift   Verification of personnel training (copies of certs, cards, etc.)  

5. Is work requiring a crane anticipated in the scope of the work awarded? (If no, please proceed to Question 6)  
If yes, please attach the following: Attached?
Copy of written Crane Program  
Copy of all expected Crane operators’ Certifications   List of personnel designated as Competent under Crane program   Verification of personnel training (copies of certs, cards, etc.)   NOTE: If awarded bid, more documentation may be required Redlands Regular Meeting of 03-19-24 549 of 566
16 6. Is Hot Work (as defined by OSHA) anticipated in the scope of the work awarded? (If no, please proceed to Question 7)  
If yes, please attach the following: Attached?
Copy of written Hot Work Procedure  
List of personnel authorized on jobsite to perform Hot Work   Verification of personnel training (copies of certs, cards, etc.)  

7. Is Trenching/ Excavation work anticipated in the scope of the work awarded? (If no, proceed to Question 8)  
Is a plan in place for the disposal of all material that cannot be returned to the trench/ excavation?   Are appropriate materials for barricading or securing work area at jobsite?   Has a permit from the Department of Industrial Relations for excavations deeper than 5 feet been obtained?  
If yes, please attach the following: Attached?
Copy of written Trenching/ Excavation Procedure  
Copy of Permit if trench is to exceed depth of 5 feet   List of personnel designated as Competent under Trenching/ Excavation Program   Verification of personnel training (copies of certs, cards, etc.)   NOTE: If awarded bid, more documentation may be required

8. Is electrical work anticipated in the scope of the work awarded? (If no, proceed to Question 9)   If yes, please attach the following: Attached?
Copy of written Electrical Safety Program  
List of personnel designated as Competent under Electrical Safety Program   Verification of personnel training (copies of certs, cards, etc.)  

9. Is work that may have an arc flash potential anticipated in the scope of the work awarded? (If no, proceed to Question 10)  
Are all materials required to safely perform arc flash present?   If yes, please attach the following: Attached?
Copy of Arc Flash Procedure  
List of personnel designated as Competent under Arc Flash Program   Verification of personnel training (copies of certs, cards, etc.)   Redlands Regular Meeting of 03-19-24 550 of 566
17 10. Is work involving chemicals anticipated in the scope of the work awarded? (If no, proceed to Question 11)?  
If yes, please attach the following: Attached?
Copy of written Hearing Conservation Program  
List of personnel working in high noise areas  
Verification of personnel training (copies of certs, cards, etc.)  

11. Is work involving chemicals anticipated in the scope of the work awarded? (If no, proceed to Question 12)?  
* Copies of SDS for Chemicals used must be kept at jobsite Please attach the following: Attached?
Copy of written Hazard Communication Program  
List of personnel performing work with chemicals  
Verification of personnel training (copies of certs, cards, etc.)   List trade names of all hazardous materials which you will be using on site:

12. Is work on or adjacent to public roadways anticipated in the scope of the work awarded. (If no, proceed to Question 13)

 
Do you have the appropriate provisions (signs, devices, barricades/)   Please attach the following: Attached?
Please provide a list of personnel working in traffic areas.   Verification of personnel training (copies of certs, cards, etc.)   NOTE: If awarded bid, more documentation may be required

13. Is it anticipated in the scope of the work awarded that exposure to asbestos is possible? (If no, proceed to Question 14)  
Please attach the following: Attached?
Copy of written procedure(s)  
List of personnel working with potential exposure to asbestos   Verification of personnel training (copies of certs, cards, etc.)   Redlands Regular Meeting of 03-19-24 551 of 566
18 14. Is it anticipated in the scope of the work awardedthat exposure to silica is possible? (i.e. sandblasting, concrete demolition, concrete saw cutting, surface grinding, etc.) (If no, proceed to Question 15)
 
Please attach the following: Attached?
Copy of Silica Control Plan  
List of personnel working with potential exposure to silica   Verification of personnel training (copies of certs, cards, etc.)  

15. Is work at heights anticipated in the scope of the work awarded? (If no, proceed to Question 16)   Please attach the following: Attached?
Copy of written Fall Protection Program  
List of personnel designated as Competent under Fall Protection Program   Verification of personnel training (copies of certs, cards, etc.)  

16. Is work requiring the use of respirators anticipated in the scope of the work awarded? (If no, proceed to Question 17)  
Please attach the following: Attached?
Copy of written Respiratory Protection Program  
List of personnel using respirators  
Verification of personnel training (copies of certs, cards, etc.)  

17. If the scope of work to be performed is not adequately represented by questions (1-16), please list any additional Health & Safety concerns below.

SECTION 6 – COMPLIANCE HISTORY ON CITY PROJECTS
In addition to the previous sections, Contractors that have previously been awarded work by the City, will be equally evaluated on their compliance history in relation to City projects.

Redlands Regular Meeting of 03-19-24 552 of 566
19 SECTION 7 – CERTIFICATION STATEMENT
I Certify under penalty of perjury that:
a. the information contained herein is true and correct to the best of my knowledge,and b. no attempt has been made to give false or misleading information or to withhold any information.

Signature of Authorized Representative: Title of Authorized Representative Printed Name of Authorized Representative Date Signed:

Redlands Regular Meeting of 03-19-24 553 of 566
20 NOTICE OF NON-COMPLIANCE
Project:

Contractor:

Notice of Non-Compliance was issued to Contractor’s representative, , Name on at .

The following unsafe behaviors were observed at the Contractor’s job site:

If the unsafe condition is not immediately corrected, the City of Redlands may take disciplinary action in accordance with the Contractor Safety Program guidelines. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ To be completed by Contractor
Corrective action plan to abate hazards:

Unsafe Condition Resolved: Date: Time:

Remarks:

Attachment C
Redlands Regular Meeting of 03-19-24 554 of 566
21 Job Hazard Analysis
Signatures of Employees On-Site this JHA is applicable to:

Project:

Company: Project Safety Official: Project Manager (City):

Scope of Work: Location: Date:

Tasks Potential Safety
Risks/Hazards
Safety
Controls/Mitigat
Required PPE
Hard Hat
Safety Vest
Safety Glasses/Goggles
Safety Boots
Respirator
Safety Gloves
Face Shield
Fall Protection
Other:

Employee Signature: Print Name: Date:

Attachment D
Redlands Regular Meeting of 03-19-24 555 of 566
22 INCIDENT INVESTIGATION FORM
Date of Incident: Time of Incident: Date Reported:

Lead Investigator: Contact Information:

Contractor: Employee Name:

Witness 1 Name: Telephone:

Witness 2 Name: Telephone:

Incident Site/ Location
Incident Summary:

Near Miss Yes No Incident Severity: Minor Significant Major Critical Root Cause(s):

Corrective Actions:

Attachment E
Redlands Regular Meeting of 03-19-24 556 of 566
City Council Meeting I. 3.

DATE: 03/19/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of a $236,571 purchase order modification with Enterprise FM Trust for the vehicle lease and maintenance program resulting in a total purchase order amount not to exceed $2,114,876 and a total contract amount not to exceed $4,535,653 and approval of an additional appropriation in the amount of $140,000 (Facilities and Community Services Department Director Crocker)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move to approve a purchase order modification for Fiscal Year 2023-24 with Enterprise FM Trust for a vehicle lease and maintenance program in an amount of $236,571 for a total purchase order amount not to exceed $2,114,876 and a total contract amount not to exceed $4,535,653 and approval of an additional appropriation in the amount of $140,000.

RECOMMENDATION:

Staff recommends that the City Council approve a purchase order modification for Fiscal Year 2023-24 with Enterprise FM Trust for a vehicle lease and maintenance program in an amount of $236,571 for a total purchase order amount not to exceed $2,114,876 and a total contract amount not to exceed $4,535,653 and approval of an additional appropriation in the amount of $140,000.

Redlands Regular Meeting of 03-19-24 557 of 566
DISCUSSION:

The City of Redlands Equipment Maintenance Division oversees the maintenance of over 470 vehicles and equipment and the maintenance and operations of the city’s fuel station at the corporate yard. In July 2019, the City entered into a Master Equity Lease Agreement with Enterprise Fleet Management, Inc. for a light-duty and medium-duty vehicle lease and maintenance program. This agreement has resulted in a structured and methodical vehicle replacement program. The goals of the program are to lower the average age of the fleet; achieve a reduction in net operating costs, as newer vehicles significantly lower maintenance expenses and have increased fuel efficiency; and improve the safety of staff operating city vehicles.

Over the past three years, the automobile industry has experienced unprecedented vehicle shortages nationwide. Over the past few months, the City has begun to receive specialized Police vehicles that were ordered in 2022.

The requested purchase order modification is required to account for the lease and down payment amounts related specifically to Police vehicles that are now available. With this purchase order modification increase of $236,571, the purchase order will be for an amount not to exceed $2,114,876 through June 2024 and the total contract shall be in an amount not to exceed $4,535,653.

ALTERNATIVES:

Council may elect not to approve the purchase order modification. However, this will greatly impact the operations of the affected departments.

STRATEGIC PLAN:

Supports Strategic Plan Priority B, Public Health and Safety, Strategic Objective 2 - Police.

SUBMITTED BY:

Tabitha Crocker, Facilities and Community Services Department Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich, City Attorney
Christopher Boatman, Assistant City Manager
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement Manager
Redlands Regular Meeting of 03-19-24 558 of 566
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:

Tricia Swope, Manager, Facilities and Community Services Fiscal Impact
Fiscal Year: FY 2023-24
Appropriation Required Y/N: Y
Amount: $140,000
Budgeted Y/N: N
Account No.: 101202.8801
Discussion:

The additional appropriation will be applied to the Police Department Capital Leases fund (101202.8801) for the remainder of FY 2023-24.

Attachments
A. FY 2023-24 Enterprise PO 2400551
B. Additional Appropriation Form
Redlands Regular Meeting of 03-19-24 559 of 566

CHANGE ORDER
Vendor
Bill To
Fiscal Year
Department
Purchase Order Date
Purchase Order Number
Required By
Ship To

VENDOR PHONE NUMBER VENDOR FAX NUMBER VENDOR NUMBER REQUISITION NUMBER BUYER NAME DELIVERY REFERENCE NOTES
ITEM # DESCRIPTION QUANTITY UOM UNIT PRICE EXTENDED PRICE Ship Email:

Ship Email:

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PURCHASE ORDER
200008

ENTERPRISE FM TRUST

ENTERPRISE FLEET MANAGEMENT CUSTOMER BILLING
PO BOX 800089
KANSAS CITY, MO 64180

CITY OF REDLANDS
PO BOX 3005
REDLANDS, CA 92373
EMAIL: [email protected]
*Emailing invoice and referencing PO No.
is required and will expedite payment*
.

FINBIL
22400551-005

FACILITIES & COMMUNITY SERVICE
08/09/2023

THIS PURCHASE ORDER NUMBER MUST APPEAR ON
ALL INVOICES, PACKAGES, AND SHIPPING PAPERS.
07/01/2023
2024 Page 1 of 4
FCSD-Fleet Div
1270 W Park Ave
Building E
Redlands, CA 92373
FLEET
714-463-7631 200008 12400515 Amber Davis
Fleet - Enterprise Vehicle Lease Program for City
JULY 1, 2023 - JUNE 30, 2024
.

NOT TO EXCEED DOLLAR AMOUNT IS PER YEAR. THIS PO WILL BE CLOSED WHEN THE TOTAL AMOUNT IS EXHAUSTED. .

PURCHASE ORDER IS YEAR 5 OUT OF A 5 YEAR LEASE.

PURCHASE ORDER AS PER CITY COUNCIL APPROVAL AND MASTER EQUITY LEASE AGREEMENT, MAINTENANCE AGREEMENT, AND MAINTENANCE MANAGEMENT & FLEET RENTAL AGREEMENT DATED JULY 2, 2019.
.

THIS IS A REVISED PURCHASE ORDER AND SUPERSEDES THE PREVIOUS PURCHASE ORDER. .
1 DSD BUILDING & SAFETY LEASE 1.0000 EA $17,551.3200 $17,551.32 [email protected]
2 DSD BUILDING & SAFETY MAINTENANCE 1.0000 EA $732.8400 $732.84 [email protected]
3 DSD PLANNING LEASE 1.0000 EA $5,248.4400 $5,248.44
[email protected]
4 DSD PLANNING MAINTENANCE 1.0000 EA $380.0400 $380.04
[email protected]
5 PD22001 PD LEASE Measure T 1.0000 EA $142,655.4000 $142,655.40 [email protected]
6 PD MAINTENANCE ON AN AS NEEDED BASIS 1.0000 EA $1,223.3000 $1,223.30 [email protected]
7 FIRE LEASE 1.0000 EA $146,112.9000 $146,112.90
[email protected]
8 FIRE MAINTENANCE 1.0000 EA $1,635.1200 $1,635.12
PROCUREMENT MANAGER Purchase Order Total
Total Ext. Price $1,878,304.27
$1,878,304.27
PURCHASING DIVISION - 1270 W. PARK AVE. REDLANDS, CA 92373 - Email: [email protected]

PLEASE SEE ATTACHED PURCHASE ORDER TERMS AND CONDITIONS Redlands Regular Meeting of 03-19-24 560 of 566

CITY OF REDLANDS

PURCHASE ORDER TERMS AND CONDITIONS
unless otherwise specified in an executed agreement, the following shall apply

1. INVOICES: Each purchase order is to be invoiced separately and all invoices shall be submitted to the billing address as shown on the front of the Purchase Order. All invoices, shipping documents, correspondence, and-related papers must have the purchase order number and consignee shown clearly in their face.

2. PACKAGING AND DRAYAGE: Unless so specified on the Purchase Order and evidenced by a copy of the freight bill attached to the invoice, there shall be no charge to the City for either packaging and/or drayage

3. INSPECTION: All materials and workmanship provided under the terms of the Purchase Order are subject to inspection and test by the City to ensure compliance with the requirements and specifications contained therein. In the event that the goods or services delivered are defective, or are not in conformity with the Purchase Order, the City shall have the right to either reject said goods or services, or require that they be corrected or otherwise brought into conformity with the terms set forth in the Purchase Order.

4. RESPONSIBILITIES: Unless otherwise specified in the Purchase Order, the supplier/contractor shall be responsible for all items covered in said Purchase Order until delivered at the designated delivery point and thereafter accepted by the City. Supplier/contractor shall bear all risks as the goods and services provided until they are finally accepted by the City. Upon the City’s notice to supplier/contractor of its rejection of the goods or services provided or the need for the correction thereof. All such defective goods or services shall be removed from City premises, and any and all expenses incurred in the removal and/or correction of such defective goods or services shall be borne entirely by the supplier/contractor.

5. ACCEPTANCE: The City’s final acceptance of the goods or services provided under the Purchase Order shall be conclusive except in those instances where a latent defect or fraud is subsequently discovered, or when a supplier/contractor has committed such gross mistakes that they are tantamount to a fraud. The City’s failure to inspect and either accept or reject the goods or services delivered shall not relieve the supplier/contractor for the responsibility for strict compliance with the terms and specifications of the Purchase Order.

6. CHANGES: This Purchase Order may, at any time, be changed with regard to the materials or services to be furnished, the quantity ordered, the unit price, discount, delivery point or arrangements, terms or any other matters affecting a valid order. However, in order to be effective, any such change or amendment causes an increase or decrease in the cost of performance hereunder, an equitable adjustment shall be made to reflect the increase or the decrease in the cost thereof. Any such adjustment shall be subject to the written approval of the Purchasing Agent. No variation in the quality, quantity, or coat of any item called for by this Purchase Order Shall be acceptable by the City except in pursuance of a written Change Order approved by the Purchasing Agent.

7. TERMINATION: This Purchase Order may be terminated, in whole or in part, at any time, by written notice to the supplier/contractor. Such termination shall be effective with respect to the quantity, manner, and time specified in such notice. The City shall be liable at the stipulated price only for such materials and/or services as have been delivered and/or rendered and accepted as of the effective date of said written notice. The City shall not be liable for any excess cost arising out of such termination, and failure of the supplier/contractor to cease delivery and/or work upon receipt of such termination notice shall not occasion a claim for extra costs.

8. TIME IS OF THE ESSENCE: In the event that the supplier/contractor fails to perform this Purchase Order within the time specified, the Purchasing Agent may, by written notice, order the supplier/contractor to cease further deliveries and may hold the supplier/contractor liable for any damages caused to the City by reason of such delay. If no time is specified, it is expected that the supplier/contractor shall begin performance within a reasonable time after placement of the order. The City may extend periods of performance if the facts as to the cause of the delay, in sole opinion of the Purchasing Agent, justify such an extension.

9. LIABILTIY: The supplier/contractor shall defend, indemnify and hold harmless the City, its elected officials, officers, employees, and agents from all claims, losses, damages, costs, expenses and suits, in law or in equity, because of personal injury, property damage, or alleged or actual patent infringements, based on the performance of this Purchase Order or asserted against it. Further, supplier/contractor warrants that the City shall not be responsible for any damages that may be claimed by reason or death injury of the person of the supplier/contractor’s officer, agents, employees, invitees or licensees or for damage to any property of the supplier/contractor or any other damage that may arise or result at anytime because of personal injury or damage to property sustained by any other person or persons, which may have been caused or contributed by proximately or otherwise by reason of, or in course of, carrying out this Purchase Order.

10. DISPUTES: All disputes concerning questions of fact which may arise under this Purchase Order under this Purchase Order, and not disposed of by mutual agreement and/or consent, shall be decided by the sole discretion of the Purchasing Agent. All disputes concerning questions of law, which may arise under this Purchase Order, shall be decided under applicable laws of the State of California.

11. PAYMENTS: Payments shall be made upon submission of an itemized invoice, presented in duplicate of the prices stipulated in the Purchase Order and within 30 days of becoming due for supplies delivered and accepted or services rendered and accepted, less deductions if any. When requested by the supplier/contractor, payment on partial deliveries may be made whenever, in the sole discretion of the Purchasing Agent, the surrounding circumstances warrant such partial payment. In the event and, if for any reason, an overpayment is made; the City requires prompt refund of said overpayment by way of supplier/contactor’s properly referenced check.

12. LICENSOR: All supplier/contractors who perform work within the City, must have on file at the Redlands City Revenue Office, a current and valid city business license.

13. CONFORMITY WITH SAFETY ORDERS: The goods and/or services covered by this Purchase Order or contract must conform to the safety order of OSHA, CAL-OSHA, and/or NIOSHA and any and all applicable material safety data sheets (MSDS).

14. PREVAILING WAGES: When applicable, the City is subject to the State of California prevailing wage laws as set forth in California Labor Code Section 1770 et seq. The contractor is responsible for determining the appropriate Department of Industrial Relations (DIR) classification for the various employees and subcontractors used for a particular project or service. The rates for each classification are posted on the DIR website at http://www.dir.ca.gov/DIRdatabases.html. All contractors performing work for the City are responsible for abiding by all applicable prevailing wage laws, and must furnish the City with Certified Payroll Records upon request.

Redlands Regular Meeting of 03-19-24 561 of 566
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Purchase Order # 22400551-005
Purchase Order Total
Total Ext. Price
$1,878,304.27
$1,878,304.27

PLEASE SEE ATTACHED PURCHASE ORDER TERMS AND CONDITIONS

PURCHASE ORDER
[email protected]
9 FCS ADMIN LEASE 1.0000 EA $24,224.7300 $24,224.73
[email protected]
10 FCS ADMIN MAINTENANCE 1.0000 EA $1,236.3600 $1,236.36 [email protected]
11 FCS BUILDING MAINTENANCE LEASE 1.0000 EA $53,054.1400 $53,054.14 [email protected]
12 FCS BUILDING MAINT. MAINTENANCE 1.0000 EA $1,966.3200 $1,966.32 [email protected]
13 FCS22001 PARKS LEASE MEASURE T 1.0000 EA $61,915.4400 $61,915.44 [email protected]
14 FCS22001 PARKS MAINTENANCE MEASURE T 1.0000 EA $3,712.5600 $3,712.56 [email protected]
15 FCS24008 PARKS LEASE MEASURE T FY 2023-24 1.0000 EA $13,808.7000 $13,808.70 [email protected]
16 FCS24008 PARKS MAINTENANCE MEASURE T FY 2023-24 1.0000 EA $950.0400 $950.04 [email protected]
17 FCS STREETS LEASE 1.0000 EA $9,188.4000 $9,188.40
[email protected]
18 FCS STREETS MAINTENANCE 1.0000 EA $417.0000 $417.00
[email protected]
19 FCS22001 STREETS LEASE MEASURE T 1.0000 EA $55,406.0400 $55,406.04 [email protected]
20 FCS22001 STREETS MAINTENANCE MEASURE T 1.0000 EA $3,513.0000 $3,513.00 [email protected]
21 FCS24008 FCS RECREATION & SENIOR SERVICES LEASE MEASURE T FY 2023-24 1.0000 EA $13,368.3700 $13,368.37 [email protected]
22 FCS24008 RECREATION & SENIOR SERVICES MAINTENANCE MEASURE T FY 2023-24 1.0000 EA $0.0000 $0.00 [email protected]
23 FCS ANIMAL SERVICES LEASE 1.0000 EA $47,721.1800 $47,721.18 [email protected]
24 FCS ANIMAL SERVICES MAINTENANCE 1.0000 EA $691.8000 $691.80 [email protected]
25 MUED WATER PRODUCTION LEASE 1.0000 EA $443,963.7000 $443,963.70 [email protected]
26 MUED WATER PRODUCTION MAINTENANCE 1.0000 EA $6,044.8800 $6,044.88 [email protected]
27 FCS SOLID WASTE LEASE 1.0000 EA $27,110.7600 $27,110.76 [email protected]
28 FCS SOLID WASTE MAINTENANCE 1.0000 EA $1,603.3200 $1,603.32 [email protected]
29 MUED WASTEWATER LEASE 1.0000 EA $138,959.0600 $138,959.06 Redlands Regular Meeting of 03-19-24 562 of 566
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Purchase Order # 22400551-005
Purchase Order Total
Total Ext. Price
$1,878,304.27
$1,878,304.27

PLEASE SEE ATTACHED PURCHASE ORDER TERMS AND CONDITIONS

PURCHASE ORDER
[email protected]
30 MUED WASTEWATER MAINTENANCE 1.0000 EA $1,919.5800 $1,919.58 [email protected]
31 FCS GROVES LEASE 1.0000 EA $15,649.3200 $15,649.32
[email protected]
32 FCS GROVES MAINTENANCE 1.0000 EA $911.0400 $911.04
[email protected]
33 FCS CEMETERY LEASE 1.0000 EA $43,854.1800 $43,854.18 [email protected]
34 FCS CEMETERY MAINTENANCE 1.0000 EA $1,398.2400 $1,398.24 [email protected]
35 FCS EQUIPMENT MAINT. DIV LEASE 1.0000 EA $14,047.3200 $14,047.32 [email protected]
36 FCS EQUIPMENT MAINT. DIV MAINTENANCE 1.0000 EA $803.5200 $803.52 [email protected]
37 CMO HOMELESS SOLUTIONS LEASE 1.0000 $21,164.4000 $21,164.40 [email protected]
38 CMO HOMELESS SOLUTIONS MAINTENANCE 1.0000 $733.6800 $733.68 [email protected]
39 PD22001 PD MAINTENANCE MEASURE T 1.0000 $205.0000 $205.00 [email protected]
40 PD LEASE 1.0000 $241,718.5800 $241,718.58
[email protected]
41 DSD Planning Parts 1.0000 $242.5500 $242.55
[email protected]
42 MS IT Lease 1.0000 $9,990.2500 $9,990.25
[email protected]
43 MS IT Maint 1.0000 $69.3100 $69.31
[email protected]
44 MUED WATER PRODUCTION DMV FEES 1.0000 $14,715.5400 $14,715.54 [email protected]
45 FCS PARKS LEASE 1.0000 $97,060.1400 $97,060.14
[email protected]
46 FCS PARKS MAINTENANCE 1.0000 $1,942.2000 $1,942.20
[email protected]
47 FCS RECREATION & SENIOR SERVICES LEASE 1.0000 $17,966.4100 $17,966.41 [email protected]
48 FCS RECREATION & SENIOR SERVICES MAINTENANCE 1.0000 $316.6800 $316.68 [email protected]
49 MUED ADMIN LEASE 1.0000 $115,296.2400 $115,296.24
[email protected]
50 MUED ADMIN MAINTENANCE 1.0000 $3,099.3600 $3,099.36
Redlands Regular Meeting of 03-19-24 563 of 566
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Purchase Order # 22400551-005
Purchase Order Total
Total Ext. Price
$1,878,304.27
$1,878,304.27

PLEASE SEE ATTACHED PURCHASE ORDER TERMS AND CONDITIONS

PURCHASE ORDER
[email protected]
51 PD DMV FEES 1.0000 $14,746.1900 $14,746.19
[email protected]
52 FIRE DMV FEES 1.0000 $3,982.0200 $3,982.02
[email protected]
53 FCS BUILDING MAINT. DMV FEES 1.0000 $1,661.1400 $1,661.14 [email protected]
54 FCS PARKS DMV FEES 1.0000 $6,593.7000 $6,593.70
[email protected]
55 FCS RECREATION & SENIOR SERVICES DMV FEES 1.0000 $1,246.8000 $1,246.80 [email protected]
56 FCS ANIMAL SERVICES DMV FEES 1.0000 $1,408.4600 $1,408.46 [email protected]
57 MUED WASTEWATER DMV FEES 1.0000 $5,438.3500 $5,438.35 [email protected]
58 FCS CEMETERY DMV FEES 1.0000 $1,707.5800 $1,707.58
[email protected]
59 CMO HOMELESS SOLUTIONS DMV FEES 1.0000 $468.4000 $468.40 [email protected]
60 MUED ADMIN DMV FEES 1.0000 $4,704.7000 $4,704.70
[email protected]
61 DSD BUILDING & SAFETY DMV FEES 1.0000 $472.6000 $472.60 [email protected]
62 MS IT DMV FEES 1.0000 $465.9500 $465.95
[email protected]
63 FCS AIRPORT LEASE 1.0000 $7,372.6800 $7,372.68
[email protected]
64 FCS AIRPORT MAINTENANCE 1.0000 $537.0000 $537.00
[email protected]
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